Los Altos City Council
June 25, 2024

Agenda Item # 11.

Appendix F PH2, April 2014
Hillview Community Center Floor 1 Stairway 6 - 3 Repair stair nosings $4,000.00 Hillview Community Center Floor 1 Door/Gate 8 - 59 Increase or provide maneuvering or clear floor area $2,000.00 Hillview Community Center Floor 1 Door/Gate 8 - 59 Enlarge door opening $5,000.00 Hillview Community Center Floor 1 Door/Gate 8 - 59 Adjust door closer $250.00 Park's Office / Children Corner
Hillview Community Center Floor 1 Door/Gate 8 - 55 Replace or adjust door hardware $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 55 Provide or modify door kickplate $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 55 Adjust door closer $250.00 Hillview Community Center Floor 1 Door/Gate 8 - 55 Replace or modify door threshold $1,500.00 Hillview Community Center Floor 1 Door/Gate 8 - 55 Increase or provide maneuvering or clear floor area $2,000.00 Hillview Community Center Floor 1 Door/Gate 8 - 56 Replace or adjust door hardware $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 56 Provide or modify door kickplate $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 56 Adjust door closer $250.00 Hillview Community Center Floor 1 Door/Gate 8 - 57 Replace or adjust door hardware $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 58 Replace or adjust door hardware $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 58 Provide or modify door kickplate $500.00 Hillview Community Center Floor 1 Door/Gate 8 - 58 Adjust door closer $250.00 Exterior
Hillview Community Center Exterior Walk 4 - 1 Regrade surface $500.00 Hillview Community Center Exterior Outdoor Constructed Features 33 - 1 Provide an accessible path of travel $5,000.00 Hillview Community Center Exterior Picnic Area 32 - 1 Provide an accessible table $2,500.00 Hillview Community Center Exterior Picnic Area 32 - 2 Provide an accessible table $2,500.00 Hillview Community Center Exterior Outdoor Constructed Features 33 - 2 Regrade surface $1,000.00 Hillview Community Center Exterior Curb Ramp 3 - 1 Provide detectable warning strip $1,000.00 Hillview Community Center Exterior Curb Ramp 3 - 1 Install, replace or modify curb ramp $3,500.00 Hillview Community Center Exterior Drinking Fountain 10 - 1 Adjust water stream $100.00 Hillview Community Center Exterior Drinking Fountain 10 - 1 Replace or reposition drinking fountain $5,000.00 Hillview Community Center Exterior Hazard 7 - 1 Remove overhanging or protruding objects $1,000.00 Concession / Restroom
Hillview Park Exterior Multiple User Restroom 19 - 1 Install sign $500.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Modify lavatory/counter clearances $2,500.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Replace or reposition dispensers or mirrors $150.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Provide or replace stall door hardware $250.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Replace or reposition fixtures $1,500.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Replace or modify grab bars $1,000.00 Hillview Park Exterior Multiple User Restroom 19 - 1 Modify stall partitions and doors $1,500.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Install sign $500.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Modify lavatory/counter clearances $2,500.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Replace or reposition dispensers or mirrors $450.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Provide or replace stall door hardware $250.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Replace or modify grab bars $1,000.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Reposition toilet flush controls $1,000.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Replace or reposition urinal $3,000.00 Hillview Park Exterior Multiple User Restroom 19 - 2 Modify stall partitions and doors $1,500.00

Agenda Item # 11.

Appendix D
Qualifications
561
Agenda Item # 11.

SACHIN M. BUTALA,P.E.

Your Environmental Business Partners
6001 Savoy Drive, Ste 110  Houston, Texas 77036  Phone: 1.832.291.3473  www.rsbenv.com /
SUMMARY AND QUALIFICATIONS:

Technically proficient Licensed Engineer with strong academic and work credentials. Career-minded individual with dynamic experience contributing Environmental Engineering focused results across a diversity of businesses. Key strengths include:
• Fifteen plus years of experience with Environmental Consultants and Engineering firms as an Environmental Engineer on various projects performing Environmental Litigation Support, Audits, permitting, Phase I ESAs and PCAs.
• Perform environmental impact studies; air, noise, water, and soil pollution mitigation system design for Refinery, LNG, and various PetrochemicalProjects.
• Responsible for preparing various Air Permits- Title V, NSR, PBR and maintaining them for Oil and Gas facilities onshore and offshore in Texas, Florida and Louisiana EDUCATION:

MASTER OF ENGINEERING IN ENVIRONMENTAL December 2002

LAMAR UNIVERSITY BEAUMONT, TEXAS
BACHELOR OF ENGINEERING IN CIVIL May 2000

UNIVERSITY OF PUNE PUNE, INDIA
PROFESSIONAL EXPERIENCE:

ENVIRONMENTAL CONSULTANT 2005 – PRESENT

RSB ENVIRONMENTAL
• Prepare 2000 plus Environmental Sites Assessments (ESAs) Property Conditions Assessments (PCAs) and to determine the potential for liability from environmental impairment utilizing reviews of State and Federal environmental record sources, physical setting sources, historical information, site reconnaissance, and interviews, per ASTM Standards.
• Experience has included the completion of 50 ASTM E 2018 Property Condition Assessments (PCAs) and more than 50 ASTM E 1527 Phase 1 Environmental Site Assessments (ESAs). Services have also included the ability to generate ASTM E 2026-99 Seismic Risk Assessment Checklists. Assignments have included projects for leading financial institutions, Fannie Mae, Freddie Mac and the Department of Housing and Urban Development (HUD). Additional specialties have included construction monitoring, building code compliance surveys, anchor testing, roof system analyses and engineering design support. Relationships are maintained with professional organizations that include the Structural Engineers Association of Washington State (SEAW), the American Institute of Architects (AIA) and the Construction Specifications Institute(CSI).

HSE MANAGER 2007 – 2012

KBR HOUSTON, TX
• Review and finalize Due Diligence reports prepared in the country to minimize corporate liability and reduce potential exposure to future litigations.
• Complete ASTM based Property Condition Assessments (PCA), Phase 1 Environmental Site Assessments (ESA) and Construction Monitoring (CM) for the commercial real estatemarket. • Primary responsibilities include commercial real estate site assessments and detailed engineering reports for properties that have included retail centers, office complexes, hotels, assisted living facilities, industrial plants and multi-family housing communities.

PROJECT MANAGER 2006 – 2007
CAMP DRESSER MCKEE, INC. VERO BEACH, FL
• Engineering analysis, design, permitting related to Landfills, Water and Wastewater facilities. • Perform engineering analyses, grading plan, design/modeling pertaining to landfill and landfill gas systems 562
Agenda Item # 11.

SACHIN M. BUTALA,P.E.

Your Environmental Business Partners
6001 Savoy Drive, Ste 110  Houston, Texas 77036  Phone: 1.832.291.3473  www.rsbenv.com /
• Oversee operation and maintenance of Landfill gas collection and landfill gas to energy projects. • Perform Environmental Sites Assessments to determine the potential for liability from environmental impairment utilizing reviews of State and Federal environmental record sources, physical setting sources, historical information, site reconnaissance, and interviews, per ASTMStandards. • Preparation of Water Use Permit and Water Conservation Plan for St. Lucie County Utilities • Prepared various Title V compliance reports for St. Lucie County and Martin County landfills: Semi-Annual Report, Annual Operating Report, Statement of Compliance, Major Air Pollution Source Annual Emissions Fee Form
ENVIRONMENTAL ENGINEER 2003 – 2006

S I GROUP, LP BEAUMONT & COLLEGE STATION,TX
• Provided Clean Air Act (CAA) regulatory compliance services for metal manufacturing industry in Beaumont, Texas. Analyzed production data at the various plants and determined appropriate emission factors from available Federal (AP-42) and metal industry tradeassociations. • Calculated annual and hourly emissions for particulate, VOC's, NOx, SO2, CO, and other appropriate parameters. Performed a regulatory compliance review for all applicable regulations (i.e. MACT, NESHAP, etc.) • Perform Phase II Environmental Site Assessments to sample groundwater and analyze soils, sediments, surface water, and groundwater.
• Prepare SPCC plans, SWPPP application, NEPA Compliance, UST Closure, Remediation Design, Subsurface Investigation plans.
• Perform HON Compliance Sampling, Subpart FF Compliance Sampling, LDAR Field and Records Auditing, El Paso Method Monitoring, Cooling Tower Emissions Monitoring, Remediation Planning and Oversight.

COMPUTER SKILLS:

Software Packages: MS Word, Access, PowerPoint and Excel; Design Tools: AutoCAD2000, Micro station, HEC-RAS/HMS, GIS, and STAAD-PRO, Pipe2000, LANDGEM, HELP MODEL, PCSTABLE, AutoDesk Civil Series, VIZIO CERTIFICATIONS AND TRAINING:
• Professional Engineer, Texas, License No: 98514, (December 2006) • Engineer-In-Training, Texas, License No: 36936, (January 2006) • Landfill Gas Design Training- Landtec, Chicago, IL
• OSHA 40 HR. HAZWOPER
• AutoDesk Land Development and 3D solid Training
• American Red Cross Standard First Aid and CPR w/AED Training 563
Agenda Item # 11.

City Council Agenda Report
Meeting Date: June 25, 2024
Prepared By: Melissa Thurman, City Clerk
Initiated By: Fligor, Weinberg
Approved By: Gabriel Engeland, City Manager
Subject: Discuss and Provide Direction Regarding a Potential Childcare Subsidy Program

COUNCIL PRIORITY AREA
☐Business Communities
☐Circulation Safety and Efficiency
☐Environmental Sustainability
☐Housing
☐Neighborhood Safety Infrastructure
☒General Government

RECOMMENDATION
Discuss and Provide Direction Regarding a Potential Childcare Subsidy

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
Not applicable.

PREVIOUS COUNCIL CONSIDERATION
During the regular meeting of May 28, 2024, Councilmember Neysa Fligor requested a future agenda item:
“Discussion item regarding a childcare program”
This request was supported by Mayor Weinberg.

POLICY QUESTION(S) FOR COUNCIL CONSIDERATION
 Does the City Council wish to adopt a childcare subsidy program?

ATTACHMENTS
None

564
Agenda Item # 12.

City of Los Altos 2024 Tentative Council Agenda Calendar All items and dates are tentative and subject to change unless a specific date has been noticed for a legally required Public Hearing.

Items may be added or removed from the shown date at any time and for any reason prior to the publication of the agenda.

JULY 9, 2024
SPECIAL ITEMS:

CONSENT:
 Award of On-Call Spot Repair and CCTV Inspection Services for FY24/25 (Public Works)  Adopt Resolution Approving Side Letter Agreement with the Los Altos Peace Officer Officer Association (Human Resources)  Adopt Resolution Approving Side Letter Agreement with Sanitary Truck Drivers and Helpers Teamsters Union Local 350 (Human Resources)
DISCUSSION:
 Receive Update on CHAC (City Attorney and City Manager’s Office)  Discussion on a Special Events Policy (City Manager’s Office)  Discussion on the Proposed Dog Park (Parks & Recreation)  Adopt the Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) (Police Department) The City Council will begin a summer break after the meeting of July 9th. The next regular meeting is scheduled for August 27, 2024.

Remaining 2024 City Council agenda calendar items are pending and will be published at a later date. 565
Agenda Item # 13.

PROGRAM SUB PROJECT INITIATION DATE HEU COMPLETION DATE STATUS Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Budget & Hire Planning
Technician December 31, 2022 COMPLETED
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Amend ADU Ordinance
based upon HCD's letter 6 months or less IN-PROGRESS
Program 6.G: Housing mobility
Allow more than one
JADU (at least two per
site)
with ADU Ordinance
Update IN-PROGRESS
Program 3.H: Amend design review process and
requirements.

Eliminate 3rd Party
Architectural Review February 28, 2023 COMPLETED
Program 3.H: Amend design review process and
requirements.

Dismiss Design Review
Commission February 28, 2023 COMPLETED
Program 3.L: Eliminate the requirement of story poles. March 31, 2023 COMPLETED Program 2.E: Conduct annual ADU rental income surveys.

Budget & Hire Housing
Manager March 31, 2023 COMPLETED
Program 4.J: Facilitate alternate modes of transportation for Adopt VMT Policy & June 30, 2023 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

RFP-Permit Ready ADU
Plans July 31, 2023 COMPLETED
Program 1.H: Facilitate housing on City-owned sites. Financial Analysis July 1, 2023 December 31, 2023 IN-PROGRESS Program 3.D: Evaluate and adjust impact fees. August 1, 2023 December 31, 2024 IN-PROGRESS Program 1.H: Facilitate housing on City-owned sites. Release RFP December 31, 2023 DEVELOPING RFI/RFP Program 6.C: Target housing development in highest
resource areas. Initial Outreach September 31, 2023
Program 6.D: Promote Housing Choice (Section 8) rental
assistance program. September 31, 2023
Program 2.A: Continue to implement and enhance
inclusionary housing requirements. December 31, 2023 ONGOING Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Housing in-lieu fee. December 31, 2023 COMPLETED Program 2.F: Water and Sewer Service Providers. December 31, 2023 COMPLETED Program 3.B: Modify building height in mixed-use zoning districts. Downtown Districts December 31, 2023 COMPLETED 566
Agenda Item # 13.

Program 3.E: Ensure that the density bonus ordinance
remains consistent with State law. December 31, 2023 ONGOING Program 3.H: Amend design review process and
requirements. Code Amendments December 31, 2023 COMPLETED Program 3.K: Standardize multimodal transportation
requirements.

Bicycle Storage and
Charging Regulations December 31, 2023 COMPLETED
Program 3.K: Standardize multimodal transportation
requirements.

Remove CSC Review of
Housing Developments December 31, 2023 COMPLETED
Program 4.C: Allow Low Barrier Navigation Centers
consistent with AB 101. December 31, 2023 COMPLETED
Program 4.D: Allow transitional and supportive housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.E: Allow employee/farmworker housing
consistent with State law. December 31, 2023 COMPLETED
Program 4.F: Reasonably accommodate disabled persons’
housing needs. December 31, 2023 COMPLETED
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources. Prepare Inventory. December 31, 2023 Program 6.E: Prepare and distribute anti-displacement
information. December 31, 2023
Program 1.A: Rezone for RHNA shortfall. January 31, 2024 COMPLETED Program 1.G: Rezone housing sites from previous Housing Elements. January 31, 2024 COMPLETED
Program 3.G: Amend Conditional Use Permits findings
applicable to housing developments. March 31, 2024 COMPLETED Program 3.I: Allow residential care facilities consistent with State law. January 31, 2024 COMPLETED
Program 3.J: Explicitly allow manufactured homes consistent with State law. January 31, 2024 COMPLETED
Program 3.F: Reduce Conditional Use Permit requirement for residential mixed-use and
multi-family. September 31, 2024 COMPLETED
Program 1.B: Facilitate higher density housing in the
Commercial Thoroughfare (CT) District. January 31, 2024 COMPLETED 567
Agenda Item # 13.

Program 1.C: Allow housing in the Office Administrative (OA) District. January 31, 2024 COMPLETED
Program 1.E: Update the Loyola Corners Specific Plan. January 31, 2024 COMPLETED Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs).

Adopt-Permit Ready ADU
Plans December 31, 2024 IN-PROGRESS
Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements. Downtown Parking Plan December 31, 2024 IN-PROGRESS Program 3.A: Prepare a Downtown parking plan and update citywide parking requirements.

Comprehensive Parking
Ordinance Update December 31, 2024 COMPLETED
Program 3.B: Modify building height in mixed-use zoning districts.

Neighborhood (CN)
District December 31, 2024 COMPLETED
Program 3.C: Remove floor-to-area ratio (FAR) restriction at Rancho Shopping Center and
Woodland Plaza. December 31, 2024 COMPLETED
Program 3.M: Modify parking requirements for emergency
shelters consistent with State
law. December 31, 2024 COMPLETED
Program 2.B: Establish an affordable housing in-lieu fee and commercial linkage fee. Commercial linkage fee. December 31, 2025 IN-PROGRESS Program 1.D: Allow housing on certain Public and
Community Facilities District sites and
facilitate housing on religious institution properties. December 31, 2025 Program 6.G: Housing mobility
Allow housing on all
religious sites within the
City December 31, 2025
Program 1.F: Rezone Village Court parcel. January 31, 2024 COMPLETED Program 4.H: Provide additional density bonuses and
incentives for housing that accommodates special needs
groups. December 31, 2025
Program 4.I: Allow senior housing with extended care
facilities in multi-family and mixed-use zoning districts. December 31, 2025 Program 1.I: Incentivize Downtown lot consolidation. July 31, 2026 568
Agenda Item # 13.

Program 4.G: Assist seniors to maintain and rehabilitate their homes. July 31, 2026
Program 6.C: Target housing development in highest
resource areas. Follow-up Outreach September 31, 2026
Program 1.H: Facilitate housing on City-owned sites. Entitlement Review December 31, 2026 Program 3.N: Modify standards in the R3 zoning districts. December 31, 2026 COMPLETED Program 4.J: Facilitate alternate modes of transportation for residents.

Capital Improvement
Project for above head
pedestrian crossing
signals on San Antonio
Road near Downtown Los
Altos December 31, 2027
Program 5.F: Incentivize the creation of play areas for multifamily housing projects. December 31, 2027 Program 1.K: Participate in regional housing needs planning efforts. Ongoing
Program 1.L: General Plan amendments. Ongoing
Program 1.M: SB 9 implementation. Ongoing
Program 1.N: Facilitate and monitor pipeline housing
projects. Ongoing
Program 2.C: Assist in securing funding for affordable
housing projects. Ongoing
Program 2.D: Encourage and streamline Accessory Dwelling Units (ADUs). Ongoing
Program 2.E: Conduct annual ADU rental income surveys. Annual Survey Annually ONGOING Program 4.A: Support efforts to fund homeless services. Ongoing Program 4.B: Continue to participate in local and regional forums for homelessness,
supportive, and transitional housing. Ongoing
Program 5.A: Monitor condominium conversions. Ongoing
569
Agenda Item # 13.

Program 5.B: Continue to administer the City’s affordable housing programs. Ongoing
Program 5.C: Restrict commercial uses from displacing
residential neighborhoods. Ongoing
Program 5.D: Implement voluntary code inspection program. Ongoing Program 5.E: Help secure funding for housing rehabilitation and assistance programs. Ongoing
Program 6.A: Assist residents with housing discrimination and landlord-tenant
complaints. Ongoing
Program 6.B: Maintain and expand an inventory of
affordable housing funding sources.

Inform, Evaluate
Apply/Submit Ongoing
Program 6.F: Affirmatively market physically accessible units. Ongoing Program 7.A: Promote energy and water conservation and
greenhouse gas reduction
through education and awareness campaigns. Ongoing
Program 7.B: Monitor and implement thresholds and
statutory requirements of climate change legislation. Ongoing 570
Agenda Item # 13.

CAPITAL IMPROVEMENT & MAJOR

MAINTENANCE PROGRAM
FY 2024-29

LOS ALTOS
City of

OPERATING BUDGET
FY 2024-25
571
Agenda Item # 14.

Front Cover
As part of the 2024 City Council Strategic Goals, City Council directed staff to explore the possibility of a downtown park with underground parking in one of the City-owned parking plazas. The approved FY24-25 budget includes an initial expenditure in the Capital Improvements and Major Maintenance Program to engage the community regarding this project, explore the layout of the space, project cost, and potential funding sources for the full project.
572
Agenda Item # 14.

Mission Statement
The City's mission is to be a sustainable, vibrant, and inclusive community in which to live, work, visit, and play.
573
Agenda Item # 14.

Table of Contents
Budget Overview............................................................................................................................................................................................................. 5 Budget Process & Calendar......................................................................................................................................................................................... 6 Budget Message............................................................................................................................................................................................................. 8 City Overview ................................................................................................................................................................................................................14 Community Profile .....................................................................................................................................................................................................15 City Council .................................................................................................................................................................................................................16 2024 City Council Strategic Goals............................................................................................................................................................................17 Commissions & Committees....................................................................................................................................................................................19 Administrative Staff....................................................................................................................................................................................................23 Authorized Positions..................................................................................................................................................................................................24 City Organization Chart.............................................................................................................................................................................................28 California Society of Municipal Finance Officers Award.....................................................................................................................................29 Government Finance Officers Association Award...............................................................................................................................................31 Financial Summaries.....................................................................................................................................................................................................33 FY 2023-24 Fund Balance Summary Schedule .......................................................................................................................................................34 FY 2024-25 Fund Balance Summary Schedule .......................................................................................................................................................35 General Fund Summary.............................................................................................................................................................................................36 General Fund Revenue Summary ............................................................................................................................................................................37 General Fund Expenditure Summary......................................................................................................................................................................38 Enterprise Fund Summary ........................................................................................................................................................................................40 Departmental Budgets..................................................................................................................................................................................................41 Legislative.....................................................................................................................................................................................................................42 Executive......................................................................................................................................................................................................................44 Finance..........................................................................................................................................................................................................................49 Human Resources.......................................................................................................................................................................................................53 Development Services................................................................................................................................................................................................57 Public Works ...............................................................................................................................................................................................................62 Public Safety.................................................................................................................................................................................................................69 Parks & Recreation.....................................................................................................................................................................................................74 Capital Improvement and Major Maintenance Program Budget ..........................................................................................................................79 Guide to Capital Improvement and Major Maintenance Program.....................................................................................................................80 Summaries by Type & Funding Source...................................................................................................................................................................82 Capital Improvement and Major Maintenance Program Project Sheets...........................................................................................................83 Appendices...................................................................................................................................................................................................................139 Appendix A: Glossary of Terms.............................................................................................................................................................................140 Appendix B: Resolutions.........................................................................................................................................................................................147 574
Agenda Item # 14.
5 Budget Overview
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6 Budget Process & Calendar
The City of Los Altos operates on a fiscal year basis that begins on July 1 of each year and ends the following year on June 30. The City Manager’s Office and Finance Department manage the budget process with support from each operating department. The preparation of the budget takes place between March and June. The budget is presented to the City Council to allow for public hearings and the City Council adopts the annual budget before June 30 of each year. The budget is adopted through the passage of a resolution. The budget represents the maximum authorized expenditures for the year and cannot legally be exceeded except by subsequent amendments of the budget by the City Council. The City Manager is authorized to make any amendments or transfers of appropriations within the same department. Any amendments to the total level of appropriations for a fund or transfers between funds must be approved by the City Council. See the detailed budget preparation calendar for the City of Los Altos on the next page for details on this process.

March
April
May
• CIMMP Budget Meetings
• All proposals are due to Finance and finalized
• Finance Draft report
• CM & Executive review
• Finance Commission Review
June
• Staff reports to Clerk
• City Council Meeting: Public Hearing & Adoption
• City Council Meeting: Budget Adoption
• CIMMP Budget Worksheet open to CIMMP Budget Team
• Department Operating Budget proposals to Budget Team and discussions • Operating Budget worksheet open to department
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Agenda Item # 14.
7 Basis of Accounting and Budget
Developed on a program basis with fund level authority, the operating budget represents services and functions provided by the City in alignment with the resources allocated during the fiscal year. The Capital Budget is funded and defined by its’ approved projects, with ongoing or incomplete projects re-appropriated into the following fiscal year.

Basis of Accounting and Budget refers to the timing factor concept in recognizing transactions. This basis is a key component of the overall financial system because the budget determines the accounting system. For example, if the budget anticipates revenues on a cash basis, the accounting system must record only cash revenues as receipts. If the budget uses an accrual basis, accounting must do likewise.

This consistency is also reflected in the City’s Annual Comprehensive Financial Report (ACFR), the State Controller’s Annual Cities Report, and all other report documents.

Government budgets and accounting uses a mix of accounting methods. A hybrid cash and accrual accounting system known as ‘Modified Accrual Basis’ recognizes revenues when measurable and available.

The City considers all revenues reported in the governmental funds to be available if the revenues are collected within 45 days after the fiscal year-end.

Licenses, property taxes and taxpayer assessed tax revenues (e.g., franchise taxes, sales taxes, and transient occupancy tax) are all considered susceptible to accrual and so are recognized as revenues in the period earned/collected. Revenues from grants and donations are recognized in the fiscal year in which all eligibility requirements have been satisfied.

Expenditures are recorded when the liability is incurred. Claims, judgments, compensated absences, and principal and interest on general long-term debt are recognized as expenditures to the extent they have matured.

The Modified Accrual Basis is used for governmental types of funds, while the full accrual basis accounting method is used for proprietary funds. Governmental Funds consist of the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds.

Under this basis, revenues are estimated for the period if they are susceptible to accrual, e.g. amounts can be determined and will be collected within the current period. Principal and interest on general long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted for liabilities expected to be incurred during the current period.

Proprietary fund budgets are adopted using the full accrual basis of accounting whereby revenue budget projections are developed recognizing revenues expected to be earned during the period, and expenditures are developed for expenses anticipated to be incurred in the fiscal year. 577
Agenda Item # 14.
8 Budget Message
DATE: June 25, 2024
TO: Mayor, City Council, and Citizens of Los Altos
FROM: Gabriel Engeland, City Manager
SUBJECT: BUDGET MESSAGE FOR FY 24/25 OPERATING BUDGET AND FIVE-YEAR FY 24-29 CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PLAN (CIMPP)
Honorable Mayor and Members of the Los Altos City Council:

The Fiscal Year 24-25 operating budget was adopted as an annual budget, as opposed to budgets prior to the 23-24 operating budget, which were biennial. This change was made to allow the budget to reflect the Council Priorities as they are established annually. The operating budget, along with the 5- year (FY2025-29) Capital Improvement and Major Maintenance Plan were completed as part of a zero-based budget where the Executive Team met twice weekly over the course of several months in preparation for the presentation of the adopted budget to the City Council. Every adopted expenditure was presented to the Executive Team to verify it was necessary and financially prudent. The operating budget and CIMMP are intended to be the implementation of the City Council Strategic Goals, most recently established in January of 2024.

The City's mission is to be a sustainable, vibrant, and inclusive community in which to live, work, visit, and play. The City Council Strategic Goals highlight those areas identified by the Council for emphasis and focus. The City Council will accomplish these goals by engaging the community and making decisions which are equitable, sustainable, and fiscally prudent. The City Council will ensure that appropriate resources are allocated to maintain Los Altos as a great place to live and work, including providing a work culture and environment that supports recruitment and retention of exceptional employees to provide City services and maintenance and improvement of the City’s assets. The City Council Strategic Goals are as follows:

Business Communities
The city of Los Altos will support the different business communities, including implementing specific projects and/or elements of the Housing Element and Downtown Vision Plan, and launching initiatives to bolster the business communities.

Circulation Safety and Efficiency
The city of Los Altos will continue implementing the City’s policies as expressed in the Complete 578
Agenda Item # 14.
9 Streets Master Plan and other plans which support improving circulation safety and efficiencies, with an emphasis on improving Safe Routes to Schools.

Environmental Sustainability
The city of Los Altos will be a leader in environmental sustainability through education, incentives and adaptation initiatives, and practices identified in the City’s Climate Action and Adaptation Plan.

Housing
The city of Los Altos will implement the Housing Element, programs, and policies to facilitate, incentivize and administer the availability of housing that is safe, diverse and affordable for all income levels to meet the needs of the Community and seek to increase and protect its green space.

Neighborhood Safety Infrastructure
The city of Los Altos will conduct a public safety facilities condition assessment on the condition of the police station and the two firehouses and based on the public safety needs of the community, develop a plan to replace, repair and/or rehabilitate the City’s public safety infrastructure.

Transfer to Internal Service Funds, Emergency & Operating Reserve, and Unreserved Fund Balance.

Overarching each of the City Council strategic goals is to ensure decisions are equitable, sustainable, and fiscally prudent.

Included in the year end of the current fiscal year (23/24) and adopted operating budget (24/25), Staff recommended additional funding to the CalPERS Reserve (PERS Reserve Fund) to continue making Additional Discretionary Payments (ADP) to CalPERS in addition to the annual payment and the Unfunded Accrued Liability (UAL) payment. Staff is proposing to fund the PERS Reserve at $5.5M through a $5M transfer in the current budget at year end, and $500k in the adopted 24-25 budget. The adopted budget further recommends an additional $2M be transferred to the Facility Maintenance Fund, bringing the total reserve funding to $3M, and a transfer of $500,000 to the Fleet Fund, bringing the total funding to $1.5M. The adopted budget will maintain the Emergency & Operating Reserve at 20% of adopted expenditures ($11.01M) in the General Fund.

Similar to past years, transfers will take place at year end and after all other obligations have been met. After all transfers from the General Fund and maintenance of the Emergency & Operating Reserve of 20%, the adopted budget includes an unreserved fund balance of approximately $15.8M.

General Fund Revenues
Total General Fund Revenue in the adopted budget is $58.4M, an increase of 8% over the projected actual General Fund Revenues in the current fiscal year ($54.4M). Property taxes account for 62% of revenues ($35.9M), Sales Tax account for 6% ($3.57M), the Utilities User Tax (UUT) also accounts for approximately 6% of revenues ($3.57M), and the Community Development Fees account for 10% of revenues ($5.9M). All other categories of General Fund Revenue (Other Taxes, Franchise Fees, Recreation Fees, Intergovernmental, Grants and Donations, Interest Income, and Miscellaneous Revenue) combine for the remaining 16% of revenues. 579
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10 General Fund Expenditures
Total General Fund Expenditures in the adopted budget are $55.4M. This is an increase of 7% over the adopted FY23/24 budget. Increases largely reflect greater costs in personnel salaries and benefits, insurance costs, CalPERS payments (including regular payment and unfunded accrued liability payment), non-profit and civic contribution through grants and contracts, and increases to contracts for service.
580
Agenda Item # 14.
11 The greatest total increase is realized in Public Safety, which saw mandatory contract increases in the Fire Contract ($463,000), Pets in Need Contract ($134,000), and the Crossing Guard Contract ($58,000).

Total Revenues over Expenditures in the adopted budget estimate an operating surplus of $1.4M after transfers.

Sewer Fund Summary:

Total Revenues for the Sewer Fund are projected to be $10.8M, an increase from $9.7M in the current fiscal year. The Unrestricted Fund Balance, after investments, capital outlays, and transfers is expected to decrease to $4.3M from $9.9M. This decrease is due to expenses and investments in infrastructure both in Los Altos as well as in the joint wastewater treatment plant, operated by Palo Altos. The joint wastewater treatment plant is expected to pursue a line of credit of up to $31M to address cash flow shortfalls. If approved, each of the partner agencies will participate in the interest payments for the line of credit, but the annual amount is not known at this time.

FY25-29 Capital Improvement and Major Maintenance Program The City of Los Altos prepares the Capital Budget as part of the Operating Budget, which appropriates funds for specific programs and projects and is reviewed annually to enable the City Council to reassess projects in the program.

A capital project typically involves the purchase or construction of major fixed assets such as land, buildings, and any permanent improvement including additions, replacements, and major alterations having a long-life expectancy.

Additionally, capital projects may apply to: 1) expenditures that take place over two or more years and require continuing appropriations beyond a single fiscal year; 2) systematic acquisitions over an extended period of time, or 3) scheduled replacement of specific elements of physical assets. Generally, only those items costing $10,000 or more are considered as capital projects. 581
Agenda Item # 14.
12 In FY23-24, the City began to identify projects in the Major Maintenance Program. Those projects apply to: 1) upgrading and maintaining buildings & transportation corridors at current, competitive standards; 2) addressing code and safety issues, mechanical, electrical, and plumbing systems, exterior and structural shortcomings, cosmetics, and immediate landscape issues; 3) dollars needed to extend the life of whatever is being corrected for the cycle of life designated for the building (typically ten years).

All Capital Improvement projects are nonrecurring capital expenditures, and all Major Maintenance Projects are recurring expenditures. In FY24-25, the City plans to appropriate $20.1M for Capital Improvement and Major Maintenance Program, of this amount $6.8M are transfers into the CIMMP including $3.9M from the General Fund.

In the five-year CIMPP period, the City plans to spend $70M on infrastructure projects with funding transfers from the General Fund, Sewer Fund, In-Lieu Park, Gas Tax, and other sources.

The CIMPP coverages projects in the below categories with more detailed project listings in the program resolution:
• Civic Facilities-Buildings
• Civic Facilities-Parks and Trails
• Community Development
• Downtown Development
582
Agenda Item # 14.
13 • Equipment & Vehicles
• Infrastructure
• Studies
• Technology
• Transportation-Pedestrian/Bicycle Safety
• Transportation-Streets/Roadways
• Wastewater Systems
Conclusion
The Fiscal Year 2024-25 operating budget is balanced, with a surplus, and highlights the strong financial position of the City. The CIMPP begins the formal planning for a downtown park, increase funding to continue and accelerate the implementation of the Complete Streets Master Plan, invest in “green” infrastructure including electric vehicles for the Police Department and solar lighting to be installed on the Civic Center campus and downtown. It also funds the City’s first electrification incentive program to be designed by the Environmental Commission. The budget plans for improvements in the playscapes in the City’s parks, the construction of the City’s first dog park, and the completion of the construction on the City’s Emergency Operations Center to be located within the Community Center. The budget also provides funds for the continued implementation of the City’s Housing Element, repair and maintenance of the Fire Stations, and provides Council with options to address the Police Department.

Sincerely,
Gabriel Engeland
Los Altos City Manager
583
Agenda Item # 14.
14 City Overview
584
Agenda Item # 14.
15 Community Profile
Location
Just 40 miles south of San Francisco, Los Altos is in Santa Clara County and bordered by Los Altos Hills, Palo Alto, Mountain View, Sunnyvale, and Cupertino. Incorporated in 1952 as a general law city, the City was originally an agricultural town with many summer cottages and apricot orchards, and now is a predominately residential community with tree-lined streets and a small-village atmosphere.

The approximately seven-square mile community is developed with various businesses, schools, libraries, churches, and residences and has a population of approximately 30,000 people. There are seven distinct commercial districts and bustling neighborhood retail areas.

The City of Los Altos operates as a Council-Manager form of government. Council Members are elected at-large to four-year terms and are responsible for determining City policies and service standards. The City Council in turn appoints the City Manager to oversee daily operations.

The mission is to be a sustainable, vibrant, and inclusive community in which to live, work, visit, and play. This guides the regulations and policy that make it possible for residents and businesses to enjoy the charm of a small town near the innovation of Silicon Valley. Los Altos, with its beautiful neighborhoods, award-winning schools, 40+ acres of parks and open space and friendly commercial areas, is an exceptional place to call home and conduct business.

Los Altos City Hall
1 North San Antonio Road
Los Altos, CA 94022
Demographics
Phone: (650) 947-2700
Fax: (650) 947-2701
[email protected]
www.losaltosca.gov
Population 31,6251
Total Households 10,8871
Median Household Income $250,0001
Average Household Size 3.1812
Median Age 46.61
Population Aged Over 65 20.5%1
Language Other Than English Spoken at Home 34.3%1
Bachelor’s Degree or Higher 86.4%1
In-City Active Business Licenses 1,1262
Public School Enrollment (K-8) 3,3603
Public School Enrollment (9-12) 4,5014
Sources:
(1) U.S. Census Bureau, (2) City Data, (3) Los Altos Unified School District, (4) Mountain View Los Altos Unified High School District 585
Agenda Item # 14.
16 City Council

CITY COUNCIL TERM EXPIRATION
Jonathan Weinberg
Mayor November 2024
Pete Dailey
Vice Mayor November 2026
Neysa Fligor
Councilmember November 2026
Lynette Lee Eng
Councilmember November 2024
Sally Meadows
Councilmember November 2024
586
Agenda Item # 14.
17 2024 City Council Strategic Goals
The City Council Strategic Goals highlight those areas identified by the Council for emphasis and focus. The City Council will accomplish these goals by engaging the community and making decisions which are equitable, sustainable, and fiscally prudent. The City Council will ensure that appropriate resources are allocated to maintain Los Altos as a great place for all individuals to live, work, visit, and play.

The City Council creates the strategic goals by participating in an interactive annual City Council retreat where they work amongst themselves and the City Manager to determine their strategic goals for the year that rise above the daily operations provided by City services. The Council determines the strategic priorities for the year by identifying the important objectives for the city government to accomplish in the coming year and identifying over-arching themes across those objectives that fall into larger goal categories.

City Council plans to accomplish these strategic goals through the prioritization of funding towards specific programs and projects called out in various City Council adopted plans.

Business Communities
The City of Los Altos will support the different business communities, including implementing specific projects and/or elements of the Housing Element and Downtown Vision Plan, and launching initiatives to bolster the business communities.

Circulation Safety & Efficiency
The City of Los Altos will continue implementing the City’s policies as expressed in the Complete Streets Master Plan and other plans which support improving circulation safety and efficiencies, with an emphasis on improving Safe Routes to Schools.

Environmental Sustainability
The City of Los Altos will be a leader in environmental sustainability through education, incentives and adaptation initiatives, and practices identified in the City’s Climate Action and Adaptation Plan.

Housing
The City of Los Altos will implement the Housing Element, programs, and policies to facilitate, incentivize and administer the availability of housing that is safe, diverse and affordable for all income levels to meet the needs of the Community and seek to increase and protect its green space.

Neighborhood Safety Infrastructure
The City of Los Altos will conduct a public safety facilities condition assessment on the condition of the police station and the two firehouses and based on the public safety needs of the community, develop a plan to replace, repair and/or rehabilitate the City’s public safety infrastructure. 587
Agenda Item # 14.
18 2024 City Council Strategic Goals
588
Agenda Item # 14.
19 Commissions & Committees
Complete Streets Commission

COMMISSIONER TERM TERM EXPIRATION
Stacy Banerjee 2nd September 2026
Tom Gschneidner 1st September 2026
Wesley Hemholz Partial September 2024
Stephen Katz Partial September 2024
Cynthia O’Yang 1st September 2024
Scott J Pietka September 2026
Suresh Venkatraman September 2024
Partial
1st
Council Liaison: Sally Meadows
Staff Liaison: Art Williams (Public Works)
Environmental Commission

COMMISSIONER TERM TERM EXPIRATION
Bruno Delagneau 1st September 2024
Tom Hecht 1st September 2026
Raashina Humayun 1st September 2024
Shioo-ping Lu 1st September 2026
Laura Teksler 2nd September 2024
Carl van Reis 1st September 2026
Don Weiden 2nd September 2026
Council Liaison: Jonathan Weinberg
Staff Liaison: Tania Katbi (Development Services)
Financial Commission

COMMISSIONER TERM TERM EXPIRATION
John Claras 1st September 2025
Deepak Jain 1st September 2027
Gary Kalbach 2nd September 2025
Scott Ottoes 1st September 2027
Anthony “Tony” Richmond 2nd September 2025
Jesse Zhang 1st September 2027
Council Liaison: Neysa Fligor
Staff Liaison: Steven Son (Finance)
589
Agenda Item # 14.
20 Historical Commission

COMMISSIONER TERM TERM EXPIRATION
Jonathan Adams 1st September 2026
Russell Bartlett 2nd September 2024
Liza Coe 1st September 2026
Larry Lang 2nd September 2024
Kirk B. Paige 1st September 2024
Council Liaison: Sally Meadows
Staff Liaison: Sean Gallegos (Development Services)
Library Commission

COMMISSIONER TERM TERM EXPIRATION
Pierre Bedard 1st September 2025
Carolle Carter 1st September 2025
Julie Crane 1st September 2025
Christine Fawcett (Los Altos Hills) 1st January 2027
Michelle Morris 1st September 2027
Council Liaison: Neysa Fligor
Staff Liaison: Anthony Carnesecca (City Manager’s Office) Parks, Arts, Recreation & Cultural Commission

COMMISSIONER TERM TERM EXPIRATION
Janet Corrigan 1st September 2025
Terri Couture 1st September 2025
Jenna Moore 1st September 2025
Teresa Morris 1st September 2025
Jeanine Valadez 1st September 2025
Yong Yeh 2nd September 2027
Council Liaison: Sally Meadows
Staff Liaison: Manny Hernandez (Parks & Recreation)
590
Agenda Item # 14.
21 Planning Commission

COMMISSIONER TERM TERM EXPIRATION
Mehruss Jon Ahi 2nd September 2026
Joe Beninato 1st September 2026
Kate Disney 1st September 2026
Shelley Doran 1st September 2024
Susan Mensinger 1st September 2024
Richard Roche 1st September 2024
Eric Steinle 1st September 2024
Council Liaison: Pete Dailey
Staff Liaison: Stephanie Williams (Development Services) Senior Commission

COMMISSIONER TERM TERM EXPIRATION
Jim Basiji (Los Altos Hills) 3rd August 2027
William Buchholz 2nd September 2025
Jayne Cohen 1st September 2024
Sharvari Dixit (Los Altos Hills) 1st September 2027
Chris Nagao 2nd September 2024
Kris Olson 1st September 2027
Kevin O’Reilly 2nd September 2024
Council Liaison: Lynette Lee Eng
Staff Liaison: Jaime Chew & Candace Avina (Parks & Recreation) Youth Commission

COMMISSIONER TERM TERM EXPIRATION
Ishika Anand 1st June 2026
Vibha Bengani 1st June 2026
Sophie Chen 1st June 2025
Jasmine Cheng 1st June 2026
Talinn Hatti 2nd June 2026
Ryan Kim 1st June 2026
Mariana Leaver 1st June 2025
Asha Rammohan 1st June 2026
Darius Sayar 1st June 2026
Eli Sobel 1st June 2025
Riya Srivastava 1st June 2026
Council Liaison: Lynette Lee Eng
Staff Liaison: Candace Avina & Bridget Matheson (Parks & Recreation) 591
Agenda Item # 14.
22 Joint Community Volunteer Service Awards Commission

COMMISSIONER TERM TERM EXPIRATION
Sumita Chandra 1st September 2027
Lindsay Carpenter 1st September 2027
Kelly Davis (Los Altos Hills) 1st January 2027
Jennifer Duarte (Los Altos Hills) 1st January 2027
Laurel Iverson 2nd September 2027
Rebecca Lowell 1st September 2025
Sandy Mingia (Los Altos Hills) 2nd January 2027
Donald Mattson (Los Altos Hills) 1st January 2027
Lakshmi Ramgopal (Los Altos Hills) 1st January 2027
Council Liaison: Jonathan Weinberg
Staff Liaison: Melissa Thurman (City Managers Office)
North County Library Authority

MEMBER REPRESENTING AGENCY TERM EXPIRATION
Pete Dailey Los Altos City Council December 2026
Cindy Hill Library Commission December 2024
Aarti Johri Los Altos Hills Representative April 2027
Sally Meadows Los Altos City Council December 2024
Lisa Schmidt Los Altos Hills Town Council
Staff Liaison: Christi Mansel (MRG)
December 2025
592
Agenda Item # 14.
‘’’’’’’’’’’’
23 Administrative Staff
Appointed by City Council
City Manager Gabriel Engeland
City Attorney Jolie Houston
Executive Team
Assistant City Manager Jon Maginot
Assistant City Manager for Land Development Nick Zornes Assistant to the City Manager Anthony Carnesecca
City Clerk Melissa Thurman
Human Resources Director Irene Barragan
Interim Finance Services Director Stephanie Beauchaine
Police Chief Saskia Lagergren
Parks & Recreation Director Manuel Hernandez
Public Works Director Aida Fairman
593
Agenda Item # 14.
24 Authorized Positions
Department
Authorized Position Title
FY2021-
22 Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Adopted
Positions
FY2024-25
FY2024-
25 Mayor/City Council
Mayor 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
Mayor/City Council Total 5.00 5.00 5.00 5.00 -
Executive
City Manager 1.00 1.00 1.00 1.00 -
Assistant City Manager 1.00 1.00 1.00 2.00 1.00
City Clerk 1.00 1.00 1.00 1.00 -
Assistant to the City Manager - 1.00 1.00 1.00 -
Public Information Officer 1.00 1.00 1.00 1.00 -
Assistant City Clerk - 1.00 1.00 1.00 -
Deputy City Clerk 1.00 - - - -
Confidential Executive Assistant - - 1.00 1.00 -
Economic Development Coordinator 1.00 - - - -
Public Information Coordinator 1.00 1.00 1.00 - (1.00)
Information Technology Manager 1.00 1.00 1.00 1.00 -
Senior Network Systems Administrator - - - 1.00 1.00
Network Systems Administrator 1.00 1.00 1.00 - -
Information Technology Analyst I/II 1.00 1.00 1.00 2.00 1.00 Information Technology Technician - 1.00 1.00 1.00 -
Emergency Response Coordinator - - - 1.00 1.00
Executive Total 10.00 11.00 12.00 14.00 3.00
Human Resources
Human Resources Director - 1.00 1.00 1.00 -
Human Resources Manager 1.00 1.00 1.00 1.00 -
Human Resources Analyst I/II 2.00 2.00 2.00 2.00 -
Human Resources Technician 1.00 1.00 2.00 2.00 -
Human Resources Total 4.00 5.00 6.00 6.00 -
Finance
Finance Director 1.00 1.00 1.00 1.00 -
Finance Manger 1.00 1.00 1.00 1.00 -
Senior Accountant - 3.00 3.00 3.00 -
Accounting Tech I/II 3.00 2.00 2.00 3.00 1.00
Accounting Clerk - 1.00 1.00 - (1.00)
Finance Total 5.00 8.00 8.00 8.00 -
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Adopted
Positions
FY2024-25
Position
Changes
FY2024-25
594
Agenda Item # 14.
25 Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Adopted
Positions
FY2024-25
Position
Changes
FY2024-25
Development Services
Development Services Director 1.00 1.00 1.00 - (1.00)
Deputy Director - - - 1.00 1.00
City Engineer - - - 1.00 1.00
Development Services Manager - - 1.00 1.00 -
Building Official 1.00 1.00 1.00 1.00 -
Senior Building Inspector 1.00 1.00 1.00 2.00 1.00
Building Inspector 3.00 2.00 2.00 1.00 (1.00)
Development Services Technician 2.00 3.00 4.00 3.00 (1.00) Planning Manager 1.00 1.00 1.00 - (1.00)
Senior Planner 2.00 2.00 2.00 2.00 -
Associate Planner 3.00 2.00 2.00 2.00 -
Assistant Planner - - - 1.00 1.00
Executive Assistant 1.00 - - - -
Office Assistant I/II - 1.00 - - -
Management Analyst I/II - 1.00 1.00 2.00 1.00
Sustainability Coordinator 1.00 - - - -
Code Enforcement Officer - 1.00 1.00 1.00 -
Senior Engineer - - - 1.00 1.00
Assistant Civil Engineer - - - 1.00 1.00
Construction Inspector - - - 1.00 1.00
Junior Engineer - - - 1.00 1.00
Development Services Total 16.00 16.00 17 .00 22.00 5.00 Public Safety
Police Chief 1.00 1.00 1.00 1.00 -
Police Captain 2.00 1.00 2.00 2.00 -
Police Sergeant 7.00 7.00 7.00 7.00 -
Police Officer 16.00 16.00 16.00 16.00 -
Police Corporal 6.00 6.00 6.00 6.00 -
Police Services Manager 1.00 1.00 - - -
Police Records Supervisor 1.00 1.00 1.00 1.00 -
Records Specialist 2.00 3.00 3.00 2.00 (1.00)
Communications Supervisor - - - 1.00 1.00
Lead Communications Officer 1.00 1.00 1.00 - (1.00)
Communications Officer 5.00 6.00 6.00 6.00 -
Community Service Officer 3.00 2.00 2.00 2.00 -
Executive Assistant 1.00 1.00 1.00 1.00 -
Emergency Response Coordinator - - 1.00 - (1.00)
Management Analyst I/II - - - 1.00 1.00
Public Safety Total 46.00 46.00 47 .00 46.00 (1.00)
Environmental Services & Utilities*
Utilities and Environmental Director - 1.00 1.00 - -
Senior Engineer - 1.00 2.00 - -
Assistant Civil Engineer - 1.00 1.00 - -
Sustainability Manager - 1.00 1.00 - -
Sustainability Coordinator - 1.00 1.00 - -
Management Analyst I/II - 1.00 1.00 - -
Maintenance Supervisor - 1.00 1.00 - -
Senior Wastewater Maintenance Worker - 1.00 1.00 - -
Wastewater Maintenance Worker II - 1.00 1.00 - -
Wastewater Maintenance Worker I - 3.00 3.00 - -
Environmental Services & Utilities
Total - 12.00 13.00 - -
** Environmental Services & Utilities Department was dissolved in FY2023-24 and restructured into Public Works Department
595
Agenda Item # 14.
26 Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Adopted
Positions
FY2024-25
Position
Changes
FY2024-25
Engineering **
Engineering Services Director - - - -
Special Projects Manager 1.00 - - - -
Projects Manager - - - - -
Executive Assistant - - - - -
Civil Engineer 1.00 - - - -
Assoc Civil Engineer 1.00 - - - -
Junior Engineer 2.00 - - - -
Sustainability Coordinator 1.00 - - - -
Sustainability Specialist - - - - -
Asst Civil Engineer - - - - -
Construction Inspector 3.00 - - - -
GIS Technician 1.00 - - - -
Management Analyst 1.00 - - - -
Engineering Services Manager - - - - -
Senior Engineer 2.00 - - - -
Transportation Services Manager 1.00 - - - -
Engineering Technician 1.00 - - - -
Engineering Total 15.00 - - - -
Public Works
Public Works Director - 1.00 1.00 1.00
Capital Improvements Project Manager - 1.00 1.00 1.00 - Engineering Services Manager - 1.00 1.00 - (1.00)
Transportation Services Manager - 1.00 1.00 - (1.00)
Projects Manager - 1.00 1.00 - (1.00)
Senior Engineer - - - 2.00 2.00
Associate Civil Engineer - 1.00 1.00 1.00 -
Assistant Civil Engineer - 1.00 1.00 1.00 -
Construction Inspector - 1.00 1.00 - (1.00)
Junior Engineer - - 1.00 1.00 -
Executive Assistant - 1.00 - - -
Maintenance Supervisor - 1.00 1.00 2.00 1.00
Maintenance Lead Worker - 1.00 1.00 1.00 -
Maintenance Technician - 1.00 1.00 1.00 -
Maintenance Worker I/II - 3.00 3.00 2.00 (1.00)
Management Analyst I/II - - - 1.00 1.00
Senior Wastewater Maintenance Worker - - - 1.00 1.00
Wastewater Maintenance Worker I/II - - - 5.00 5.00
Maintenance Superintendent - - - .5 .5
Public Works Total - 15.00 15.00 20.50 5.50
** Engineering Department was dissolved in FY2022-23 and restructured into Public Works Department 596
Agenda Item # 14.
27 Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Adopted
Positions
FY2024-25
Position
Changes
FY2024-25
Parks & Recreation
Parks & Recreation Director 1.00 1.00 1.00 1.00 -
Deputy Director 1.00 - - 1.00 1.00
Recreation Manager 1.00 1.00 1.00 - (1.00)
Recreation Supervisor 2.00 2.00 2.00 2.00 -
Recreation Coordinator 5.00 5.00 5.00 5.00 -
Executive Assistant 1.00 1.00 1.00 - (1.00)
Office Assistant I/II 1.00 1.00 1.00 2.00 1.00
Facilities Attendant Coordinator - - 1.00 1.00 -
Maintenance Supervisor 4.00 2.00 2.00 2.00 -
Maintenance Lead Worker 6.00 4.00 4.00 4.00 -
Senior Maintenance Technician 1.00 1.00 1.00 1.00 -
Maintenance Technician 1.00 1.00 1.00 1.00 -
Maintenance Worker I/II 17.00 10.00 10.00 9.00 (1.00)
Equipment Mechanic 1.00 1.00 1.00 2.00 1.00
Accounting Technician I - - - 1.00 1.00
Projects Manager - - - 1.00 1.00
Maintenance Superintendent - - - .5 .5
Parks & Recreation Total 42.00 30.00 31 .00 33.50 2.50
Total full‐time FTEs (not include City
Council)
138.00 143.00 149.00 150.00 15.00
597
Agenda Item # 14.
28 City Organization Chart
598
Agenda Item # 14.
29 California Society of Municipal Finance Officers
Award
The California Society of Municipal Finance Officers (CSMFO) awarded the City of Los Altos the Award of Excellence in Operating Budget for its FY23-24 budget. A governmental entity must publish a budget document that meets program criteria as a policy document, operations guide, financial plan, and communications device in order to meet the criteria for this award.
599
Agenda Item # 14.
30 RCalifornia Society of Municipal
Finance Officers
Certificate of Award
Operating Budget Excellence Award Fiscal Year
2023-2024
Presented to the
City of Los Altos
For meeting the criteria established to achieve a CSMFO Award in Budgeting.

January 29, 2024
Rich Lee James Russell-Field, Chair
2023 CSMFO President Recognition Committee
Dedicated to Excellence in Municipal Financial Reporting 600
Agenda Item # 14.
31 Government Finance Officers Association
Award
The Government Finance Officers Association of the United States and Canada (GFOA) awarded the City of Los Altos the Award of Distinguished Budget Presentation for its FY23- 24 budget.

The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation.

These guidelines are designed to assess how well an entity's budget serves as a(n):
• policy document
• financial plan
• operations guide
• communications device
Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria within those categories, to receive the award. 601
Agenda Item # 14.
32 GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award

PRESENTED TO
City of Los Altos
California
For the Fiscal Year Beginning
July 01, 2023
Executive Director
602
Agenda Item # 14.
33 Financial Summaries
603
Agenda Item # 14.
34 FY 2023-24 Fund Balance Summary Schedule
Fund
Balance
7/1/2023
Estimated
Revenue
Estimated
Expenditures
Transfer
In/(Out)
Ending
Balance
6/30/2024
General Fund
General Fund
18,681,804 54,390,712 (42,180,563) (11,538,143) 19,353,810 8,757,349 8,757,349
8,615 8,615
- 2,000,000 2,000,000
- 1,000,000 1,000,000
Unreserved Fund Balance
Emergency & Operating Reserve
Veteran Memorial Reserve
Facility Maintenance Fund (NEW)
Fleet Vehicle Fund (NEW)
PERS Reserve 5,000,000 5,000,000
Total General Fund: 27,447,768 54,390,712 (42,180,563) (3,538,143) 36,119,774 Enterprise Funds
Sewer Fund 10,913,090 9,785,241 (9,482,033) (1,220,000) 9,996,298 Solid Waste Fund 4,031,550 979,675 (1,168,831) 3,842,394 Total Enterprise Fund: 14,944,640 10,764,916 (10,650,864) (1,220,000) 13,838,692 CapitalImprovement Funds
Capital Projects Fund 6,645,516 1,390,000 (4,059,108) 1,150,143 5,126,551 Equipment Replacement Fund 632,607 (367,770) 1,220,000 1,484,837 Total Capital Improvement Fund: 7,278,123 1,390,000 (4,426,878) 2,370,143 6,611,388 Internal Service Funds
Dental/Vision Fund 25,253 (106,922) 200,000 118,331
Unemployment Fund 87,502 - (5,484) - 82,018
Workers Compensation Fund 2,325,256 - (528,024) - 1,797,232 Liability Fund 234,497 94,930 (1,245,048) 1,810,000 894,379 Technology Fund 1,242,318 115,350 (382,388) 718,000 1,693,281 Total Internal Service Fund: 3,914,826 210,280 (2,267,866) 2,728,000 4,585,240 Special Revenue Funds
Measure B - 869,525 - - 869,525
SB1 Road Maintenance Rehab 263,955 758,160 - - 1,022,115 Supplemental Law Enforcement Fund 358,722 100,000 - (340,000) 118,722 Gas Tax Fund 72,325 858,512 - - 930,837
PEG Fees 233,755 89,000 - - 322,755
Public Art Fund 433,631 - - - 433,631
Vehicle Registration Fund 869,525 232,548 - - 1,102,073 TDA 662 - - - 662
Traffic Impact Fee Fund - 20,357 - - 20,357
In Lieu Park Fund 8,121,712 266,523 - (788,015) 7,600,219 Downtown Parking Fund 940,747 17,021 (23,596) - 934,172 Estate Donation Fund 17,759 20,076 - - 37,835
Total Internal Special Revenue Fund: 11,312,793 3,231,722 (23,596) (1,128,015) 13,392,904 Debt Serv ice Funds
General Debt Service 374,358 - (140,000) 234,358
LA Community Center - - (788,015) 788,015 -
Blue Oak Lane Sewer 455,000 - (20,000) - 435,000
Total Debt Service Fund: 829,358 - (948,015) 788,015 669,358 ALL FUNDS TOTAL $ 65,727,508 $ 69,987,630 $ (60,497,782) $ - $ 75,217,356 604
Agenda Item # 14.
35 FY 2024-25 Fund Balance Summary Schedule
Fund
Est. Balance
7/1/2024
Proposed
Revenue
Proposed
Expenditures
Transfer
In/(Out)
Ending
Balance
6/30/2025
General Fund
General Fund
Unreserved Fund Balance 19,353,810 58,439,634 (55,413,284) (5,895,308) 16,484,852 Emergency & Operating Reserve 8,757,349 2,325,308 11,082,657 Veteran Memorial Reserve 8,615 8,615
Facility Maintenance Fund 2,000,000 1,000,000 3,000,000 Fleet Vehicle Fund 1,000,000 500,000 1,500,000
PERS Reserve 5,000,000 500,000 5,500,000
Total General Fund: 36,119,774 58,439,634 (55,413,284) (1,570,000) 37,576,124 Enterprise Funds
Sewer Fund 9,996,298 10,834,874 (16,034,873) (500,000) 4,296,299 Solid Waste Fund 3,842,394 1,085,000 (2,563,755) 2,363,639 Total Enterprise Fund: 13,838,692 11,919,874 (18,598,628) (500,000) 6,659,938 CapitalImprovement Funds
Capital Projects Fund 5,126,551 2,130,000 (14,589,130) 8,562,000 1,229,421 Equipment Replacement Fund 1,484,837 - (841,000) 753,000 1,396,837 Total Capital Improvement Fund: 6,611,388 2,130,000 (15,430,130) 9,315,000 2,626,258 Internal Service Funds
Dental/Vision Fund 118,331 - (594,000) 500,000 24,331
Unemployment Fund 82,018 - - - 82,018
Workers Compensation Fund 1,797,232 - (673,573) - 1,123,659 Liability Fund 894,379 - (1,428,000) 700,000 166,379
Technology Fund 1,693,281 150,000 (880,007) (540,000) 423,274 Total Internal Service Fund: 4,585,240 150,000 (3,575,580) 660,000 1,819,660 Special Revenue Funds
Measure B 869,525 692,411 - (692,000) 869,936
SB1 Road Maintenance Rehab 1,022,115 810,433 - (810,000) 1,022,548 Supplemental Law Enforcement Fund 118,722 100,000 - (130,000) 88,722 Gas Tax Fund 930,837 871,412 - (871,000) 931,249
PEG Fees 322,755 100,577 - - 423,332
Public Art Fund 433,631 150,000 (10,000) (128,000) 445,631 Vehicle Registration Fund 1,102,073 280,000 - (604,000) 778,073 TDA 662 46,000 - - 46,662
Traffic Impact Fee Fund 20,357 950,000 - (285,000) 685,357 In Lieu Park Fund 7,600,219 1,200,000 - (4,377,065) 4,423,154 Downtown Parking Fund 934,172 62,581 - (800,000) 196,753 Estate Donation Fund 37,835 - - - 37,835
Total Special Revenue Fund: 13,392,904 5,263,414 (10,000) (8,697,065) 9,949,253 Debt Service Funds
General Debt Service 234,358 - (169,975) 169,975 234,358 LA Community Center - - (622,090) 622,090 -
Blue Oak Lane Sewer 435,000 - (20,000) - 415,000
Total Debt Service Fund: 669,358 - (812,065) 792,065 649,358 ALL FUNDS TOTAL $ 75,217,356 $ 77,902,922 $ (93,839,687) $ - $ 59,280,591 605
Agenda Item # 14.
36 General Fund Summary

GENERAL FUND
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Budget
% Change
Over FY24
Estimated
% Change
over FY24
Budget

REVENUES
Taxes $ 40,463,961 $ 43,653,732 $ 42,350,073 $ 44,884,517 $ 46,669,216 4% 9% Fees 8,161,297 11,691,808 9,568,983 8,811,169 10,462,578 16% 9% Interest (949,567) 376,624 300,000 292,624 444,000 34% 32% Misc. Revenue 764,739 1,443,680 1,447,097 401,902 863,840 53% -68% One Time Revenue 3,598,964 - - - -
Total General Fund Revenue 52,039,394 57,165,844 53,666,153 54,390,212 58,439,634 8% 8%

PROGRAM EXPENDITURES
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Budget
% Change
Over FY24
Estimated
% Change
over FY24
Budget
Legislative 451,763 392,169 443,875 480,040 1,032,668 54% 57% City Manager's Office 6,503,402 4,541,441 5,286,357 4,001,907 6,061,125 34% 13% Finance 6,098,134 1,730,254 2,536,764 1,895,989 2,442,246 22% -4% Human Resources 947,606 1,131,239 1,813,549 1,497,120 1,839,309 19% 1% Development Services 3,766,902 4,521,131 5,715,298 4,025,975 5,320,944 24% -7% Public Works 4,316,763 3,297,241 3,718,208 2,858,127 3,356,835 15% -11% Public Safety 21,085,849 20,716,876 23,281,731 20,415,413 25,925,267 21% 10% Recreation 7,211,907 7,300,834 8,699,355 7,005,992 9,434,890 26% 8% Total General Fund Expenditure 50,382,326 43,631,185 51,495,137 42,180,563 55,413,284 24% 7% Debt Service 49,438 - 788,015 788,015 -
Transfers In/Out (4,721,294) (3,972,077) (2,762,000) - (1,570,000) Revenues over Expenditures
Surplus / (Deficit) (3,113,664) 9,562,582 (1,378,999) 11,421,634 1,456,350 606
Agenda Item # 14.
37 General Fund Revenue Summary
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Budget
% Change
Over FY24
Estimated

GENERAL FUND
Property Tax $ 30,086,157 $ 32,644,256 $ 32,460,344 $ 34,671,000 $ 35,928,295 3.5% 9.7% Sales Tax 3,738,113 3,686,148 3,642,770 3,474,260 3,571,000 2.7% -2.0% Utility Users Tax 3,093,784 3,214,718 2,770,650 3,394,468 3,579,921 5.2% 22.6% Other Taxes 3,545,907 4,108,610 3,476,309 3,344,789 3,590,000 6.8% 3.2% Franchise Fees 2,339,195 2,516,465 2,492,484 2,724,586 2,913,078 6.5% 14.4% Recreation Fees 1,136,390 1,416,954 1,627,200 1,195,735 1,595,200 25.0% -2.0% Community Development Fees 4,685,712 7,758,389 5,449,299 4,890,848 5,954,300 17.9% 8.5% Intergovernmental 116,610 118,436 110,000 103,876 125,000 16.9% 12.0% Grants and Donations 300,775 172,437 - 10,000 10,000 0.0% 100.0% Interest Income (949,567) 376,624 300,000 292,624 444,000 34.1% 32.4% Miscellaneous Revenue 347,354 1,152,807 1,337,097 288,026 728,840 60% -83% Total General Fund Revenue 48,440,430 57,165,844 53,666,153 54,390,212 58,439,634 7% 8% One-Time Revenue 3,598,964 - - - -
Transfer In - - - - 4,455,308
Total General Fund
Revenue/Transfers In $ 52,039,394 $ 57,165,844 $ 53,666,153 $ 54,390,212 $ 62,894,942 14% % Change
over FY24
Budget
607
Agenda Item # 14.
38 General Fund Expenditure Summary

PROGRAM EXPENDITURES
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Budget
% Change
Over FY24
Estimated
% Change
over FY24
Budget

LEGISLATIVE
1110-City Council $ 451,763 $ 392,169 $ 443,875 $ 480,040 $ 1,032,668 54% 57% Total City Council 451,763 392,169 443,875 480,040 1,032,668 54% 57%

CITY MANAGER'S OFFICE
1210-City Manager 962,773 969,251 840,104 835,141 1,679,984 50% 50% 1310-City Attorney 3,536,873 1,248,394 1,608,000 1,189,136 1,540,000 23% -4% 1410-City Clerk 759,655 991,111 622,297 510,542 517,177 1% -20% 1420-Public Information - - 519,424 275,194 297,019 7% -75% 6160-Emergency Preparedness 31,982 32,500 257,735 19,538 290,460 93% 11% 2310-Information Technology 1,212,119 1,300,185 1,438,797 1,172,356 1,736,485 32% 17% Total City Manager's Office 6,503,402 4,541,441 5,286,357 4,001,907 6,061,125 34% 13% 2110-Finance 953,424 1,481,649 2,147,380 1,729,663 1,891,446 9% -14% 2410-Non Department 5,144,710 248,605 389,384 166,326 550,800 70% 29% Total Finance 6,098,134 1,730,254 2,536,764 1,895,989 2,442,246 22% -4% 2210-Human Resources 947,606 1,131,239 1,813,549 1,497,120 1,839,309 19% 1%

DEVELOPMENT SERVICES
3110-Planning 1,881,412 2,100,886 3,042,246 2,198,597 2,788,179 21% -9% 3210-Building 1,724,781 2,285,794 1,814,124 1,386,417 1,761,790 21% -3% 3310-Economic Development 160,709 133,915 323,231 285,092 - 0% 0% 3410-Sustainability - 536 224,500 - 104,960 100% -114%
3510-Business License - - 156,090 25,474 143,213 82% -9% 3610-Code Enforcement - - 155,107 130,395 166,257 22% 7% 3710-Land Use Engineering - - - - 356,545 100% 100%
Total Development Services 3,766,902 4,521,131 5,715,298 4,025,975 5,320,944 24% -7%

PUBLIC WORKS
4110-Engineering 2,667,287 1,595,551 1,375,597 1,107,738 732,730 -51% -88% 4210-Transportation 469,581 652,126 1,135,533 850,089 1,214,701 30% 7% 4310 Urban Runoff 186,595 215,631 347,407 331,274 363,501 9% 4% 5310-Street Maintenance 993,300 833,933 859,671 569,026 1,045,903 46% 18% Total Public Works 4,316,763 3,297,241 3,718,208 2,858,127 3,356,835 15% -11%

PUBLIC SAFETY
6110-Administration 1,904,406 1,595,572 1,744,631 1,516,900 2,046,491 26% 15% 6120-Support Services 2,357,427 2,287,336 2,890,989 2,171,446 3,276,272 34% 12% 6130-Investigation Services 1,602,183 1,620,931 1,970,354 1,394,057 2,290,276 39% 14% 6140-Traffic Operations 1,596,565 1,543,503 1,938,364 1,336,677 1,800,845 26% -8% 6150-Patrol Services 5,732,719 5,452,759 5,476,393 4,735,333 6,787,333 30% 19% 6410-Fire Services 7,892,549 8,216,775 9,261,000 9,261,000 9,724,050 5% 5% Total Public Safety 21,085,849 20,716,876 23,281,731 20,415,413 25,925,267 21% 10%

PARKS & RECREATION
7110-REC Administration 1,011,419 1,063,801 1,425,857 1,070,653 1,758,023 39% 19% 72xx-Facilities 534,236 589,712 307,560 310,124 316,849 2% 3% 7320-Tiny Tots 202,062 233,463 354,851 298,905 240,233 -24% -48% 608
Agenda Item # 14.
39 PROGRAM EXPENDITURES
FY2021/22
Actual
FY2022/23
Actual
FY2023/24
Budget
FY2023/24
Estimated
Actual
FY2024/25
Budget
% Change
Over FY24
Estimated
% Change
over FY24
Budget
7410-Community Events 28,847 42,837 147,237 35,288 231,737 85% 36% 7610-Teen Program 28,912 76,085 73,939 74,125 93,619 21% 21% 7710-Camps-Contracts 12,166 20,802 50,873 25,112 48,956 49% -4% 7720-Camps-Programs 58,601 93,893 158,971 134,421 232,792 42% 32% 7730-Classes-Youth 209,017 243,829 332,730 206,621 282,668 27% -18% 7740-Classes-Adults 36,230 66,811 48,000 36,815 48,000 23% 0% 7820-Sports Junior High 174,139 142,631 146,230 116,827 139,223 16% -5% 7830-Sports Adults 13,241 25,853 24,100 1,267 24,378 0% 0% 7910-Seniors Operations 228,862 221,624 241,197 215,030 259,027 17% 7% 7920-Seniors Activities 2,688 25,919 49,480 23,115 68,600 66% 28% 5110-MSC Administration 483,041 288,795 153,175 173,690 170,375 -2% 10% 5220-Fleet Maintenance 154,170 158,901 281,666 239,128 481,426 50% 41% 5410-Parks and Street Landscaping 2,689,265 2,694,984 3,304,444 2,677,632 3,597,911 26% 8% 5510-Facility Maintenance 1,345,011 1,310,894 1,599,045 1,367,239 1,441,073 5% -11% Total Parks & Recreation 7,211,907 7,300,834 8,699,355 7,005,992 9,434,890 26% 8% Total General Fund Expenditures 50,382,326 43,631,185 51,495,137 42,180,563 55,413,284 24% 7% Debt Service 49,438 - 788,015 788,015 -
Transfer In / (Out) (4,721,294) (3,972,077) (2,762,000) - 6,025,308 Total General Fund
Expenditures/Transfers/Debt $ 45,710,470 $ 39,659,108 $ 49,521,152 $ 42,968,578 $ 61,438,592 30% 19% 609
Agenda Item # 14.
40 Enterprise Fund Summary
SEWER FUND FY2021/22 Actual FY2022/23 Actual FY2023/24 Budget FY2023/24
Estimated
Actual
FY2024/25
Budget
Beginning Unrestricted Fund
Balance $ - $ - $ - $ 10,913,090 $ 9,996,298
Interest Income (299,579) 118,371 - 100,799 -
Sewer Charges 8,252,447 8,840,756 8,510,000 9,662,442 10,800,874 Sewer Connection Fees 7,410 2,106 5,000 2,000 14,000
Misc. Sewer Fees 22,469 6,616 15,000 20,000 20,000
Total Revenues 7,982,747 8,967,849 8,530,000 9,785,241 10,834,874 Sewer Administration 6,618,077 6,523,741 8,735,642 7,761,242 10,470,873 Sewer Equipment/Depreciation 281,528 563,339 229,344 720,000 59,000 Capital Program 2,023,475 2,344,704 8,423,265 1,000,791 5,505,000 Total Expenditures 8,923,080 9,431,784 17,388,251 9,482,033 16,034,873 Net Operations (940,333) (463,935) (8,858,251) 303,208 (5,199,999) Transfer In / (Out) (554,612) (201,000) (500,000) (1,220,000) (500,000) Ending Unrestricted Fund Balance $ - $ - $ - $ 9,996,298 $ 4,296,299 SOLID WASTE FUND FY2021/22 Actual FY2022/23 Actual FY2023/24 Budget FY2023/24
Projected Actual
FY2024/25
Proposed
Budget
Beginning Unrestricted Fund
Balance $ - $ - $ - $ 4,031,550 $ 3,842,394
Interest Income (171,727) 30,231 - 39,675 45,000
Administrative Charges 966,002 919,848 962,708 900,000 1,000,000 AB939 Tax 6,814 49,186 41,970 40,000 40,000
Grants and donations 44,027 - - - -
Solid Waste Revenues 845,116 999,265 1,004,678 979,675 1,085,000 Solid Waste Administration 1,092,457 2,151,447 2,398,654 1,168,831 2,563,755 Transfer In / (Out) (138,002) (57,700) - - -
Ending Unrestricted Fund Balance $ - $ - $ - $ 3,842,394 $ 2,363,639 610
Agenda Item # 14.
41 Departmental Budgets
611
Agenda Item # 14.
42 Legislative
Mission
Represent the residents of Los Altos by meeting all the obligations and responsibilities of the City through legislative action.

Department Description
The City Council serves as the elected body
representing the residents of Los Altos. The City
Council is responsible for determining City policies
and service standards. Adoption of the Financial Plan
by the Council allocates the City’s financial and
human resources to support its goals and objectives.

City Council members are elected at-large to fouryear terms in November of even-numbered years.

The Mayor rotates on an annual basis.

Department Functions
Program Performance Measurement
• Represent the residents of Los Altos.
• Participate in regional boards and
agencies which directly affect the City of
Los Altos and the needs and interests of
the residents.
• Adopt City’s annual strategic
priorities.
• Adopt annual budget.
• Hold semi-monthly Council meetings
and as-needed special meetings.
• Appoint Commission and Committee
members.

Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. City Council meetings (regular and
special/study)
All Number of
meetings
79 45 41
b. City Council Resolutions All Number of
resolutions
74 68 72
c. Board and Commission
appointments
All Number of
appointments
23 10 11
612
Agenda Item # 14.
43 Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Mayor 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
City Council 1.00 1.00 1.00 1.00 -
Total 5.00 5.00 5.00 5.00 -
Budget
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 27,948 40,411 49,984 46,549 183,745 Services & Supplies 304,092 411,352 342,185 433,490 848,923 Internal Service Allocation - - - - -
Capital Outlay - - - - -
Total 332,040 451,763 392,169 480,039 1,032,668
Revenue Source
General Fund 332,040 451,763 392,169 480,039 1,032,668
613
Agenda Item # 14.
44 Executive
City Manager
Assistant to the
City Manager
Confidential
Executive
Assistant
Assistant City
Manager
Assistant City
Manager of Land
Development
Information
Technology
Manager
City Clerk
Senior Network
Systems
Administrator
Deputy City Clerk
Information
Technology
Analyst (2)
Public Information
Officer
Information
Technology
Technician
614
Agenda Item # 14.
45 Executive
Mission
Direct the operations for the City of Los Altos, support the City Council on policies, ensure legal compliance with all required actions of the government, provide communications to residents, and develop programs that benefit the business community.

Department Description
The Executive Department, led by the City Manager,
who is the chief administrative officer of the City, is accountable to the City Council for the performance of
the organization. The Executive Department includes
the City Attorney, City Clerk, Economic Development,
Information Technology, Public Information, and Risk
Management.

The City Attorney, appointed by the City Council, is the chief legal advisor to the City Council, City Manager,
operating departments and all appointed boards and
commissions. Providing a full range of legal services, the City Attorney drafts necessary legal documents, and reviews ordinances, resolutions, contracts, and other documents pertaining to the City’s business.

The City Clerk’s Office facilitates City Council functions, fulfills legal requirements as set forth in the City Code and State law, and is the historian of the City government, recording official actions and legislation of the Council, documenting meetings, and retaining legal and historical records. The City Clerk also conducts all City elections and serves as the compliance officer for campaign and financial disclosure filings as part of the Political Reform Act.

The Economic Development Division serves as a liaison
between businesses, commercial districts, and city government; providing support and assistance to both existing businesses and prospective businesses looking to locate or improve their services in the City. The goal of this Division is to preserve and enhance the business climate, which helps support the overall financial stability of the City so that befitting levels of service can be provided across the community.

The Information Technology Division maintains the City's network infrastructure and applications to ensure that critical city operations are able to operate 24/7. The division supports technology initiatives within departments to enable greater efficiency through the use of technology.

The Public Information Division works with all City departments to provide proactive communications to the Los Altos community and local media regarding City projects and activities.

The Division produces digital, video, and print material about the City of the Los Altos for dissemination to the public. Lastly, they engage the community to allow residents to voice their opinions and for leaders to have a better understanding of resident’s wants. 615
Agenda Item # 14.
46 The Risk Management Division works closely with the City Attorney and across departments to mitigate risk and incorporate best practices in risk management programs.

Program Summary & Major Services
The department has the following major services:
• Direct and manage City services.
• Provide all legal functions within the City.
• Support City Council functions.
• Minimize risk to the City.
• Ensure that City technology operations are always met. • Disseminate information to the Los Altos community,
City Council, Commissions, City staff, and media.
• Conduct inclusive community engagement to ensure
all segments of the Los Altos community can participate and provide feedback.
• Support the thriving Los Altos business districts.

Accomplishments For FY2023-24
• Received grant funds towards downtown sustainability initiatives. • Streamlined special event permit process.
• Processed 72 adopted Resolutions and codified 19 adopted Ordinances • Processed 333 public records requests.
• Created new agenda and report template for City Council and Commissions. • Upgraded primary fiber internet bandwidth by 2.5X.
• No ransomware attacks.

Strategies & Goals for FY2024-25
• Through the leadership of the Risk Management Committee, continue best practices in risk management programs.
• Support and advance the City
Council’s priorities.
• Expend grant funds towards solar
lighting and electric bicycle
parking downtown.
• Explore the possibility of a
downtown park space with
underground parking through
community outreach and design.
• Continue supporting existing and
new businesses in Los Altos.
• Establish and implement the City’s brand style guidelines. • Continue to improve infrastructure and software/hardware solutions to maintain City's IT cybersecurity.
616
Agenda Item # 14.
47 Program Performance Management
Activity Council Priority Measurement
Method
FY2021-22 FY2022-23 FY2023-24
a. Sales tax Business
Communities
Dollars $3,059,217 $3,092,021 $1,476,049*
b. Annual downtown employee
parking permits
Business
Communities
Permits 700 679 618
c. Quarterly downtown employee
parking permits
Business
Communities
Permits 148 77 70
d. IT service requests General
Government
Emails 1,448 1,702 2,174
e. Public records requests General
Government
Requests 321 288 333
*Sales tax only includes Quarter 3 and Quarter 4 for FY23-24 due to delay on reporting sales tax figures.

Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
City Manager 1.00 1.00 1.00 1.00 -
Assistant City Manager 1.00 1.00 1.00 2.00 1.00
City Clerk 1.00 1.00 1.00 1.00 -
Assistant to the City Manager - 1.00 1.00 1.00 -
Public Information Officer 1.00 1.00 1.00 1.00 -
Assistant City Clerk - 1.00 1.00 1.00 -
Deputy City Clerk 1.00 - - - -
Confidential Executive Assistant - - 1.00 1.00 -
Economic Development Coordinator 1.00 - - - -
Public Information Coordinator 1.00 1.00 1.00 - (1.00)
Information Technology Manager 1.00 1.00 1.00 1.00 -
Senior Network Systems Administrator - - - 1.00 1.00
Network Systems Administrator 1.00 1.00 1.00 - -
Information Technology Analyst I/II 1.00 1.00 1.00 2.00 1.00 Information Technology Technician - 1.00 1.00 1.00 -
Emergency Response Coordinator - - - 1.00 1.00
Total 10.00 11.00 12.00 14.00 3.00
617
Agenda Item # 14.
48 Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 2,105,426 2,010,594 2,351,356 2,198,076 2,949,161 Services & Supplies 2,772,647 4,331,736 2,020,284 1,656,207 2,711,359 Internal Service Allocation 157,998 170,797 1,415 14,985 364,105 Capital Outlay 50,477 119,002 135,901 132,639 36,500
Total 5,086,548 6,632,129 4,508,956 4,001,907 6,061,125 Revenue Source
General Fund 5,086,548 6,632,129 4,508,956 4,001,907 6,061,125 618
Agenda Item # 14.
49 Finance
Finance
Director
Finance
Manager
Senior
Accountant
Senior
Accountant
Senior
Accountant
Accounting
Technician I/II
Accounting
Technician I/II
Accounting
Technician I/II
619
Agenda Item # 14.
50 Finance
Mission
Ensure the financial integrity of the City of Los Altos by providing superior financial services, mining the public trust, and promoting governmental efficiency, effectiveness, and accountability.

Department Description
The Finance department is responsible for the safeguarding of and accounting for the City's financial assets. This includes the development and management of the City’s budgets, reporting of financial information to the City Council and various regulatory agencies, completion of the annual audit process, and investment of the City's assets in accordance with the City's investment policy. The department also handles payroll, accounts payable, accounts receivable, cash receipts, and the City’s business license office.

Program Summary & Major Services
The department has the following major services:
• Financial planning & budgeting
• Accounting and annual financial reporting
• Disbursements
• Debt service administration
• Banking/cashiering/revenue/investment management
• Payroll & taxes
• Annual external audit coordination
Accomplishments For FY2023-24
• Implemented OpenGov budget software that provides the city with more transparency and internal controls on the budgeting process. The new soft streamlines operations and allows for better tracking of financial data and accessibility to financial data. • Implemented HDL online business license software to ensure that external customers and residents are receiving quality customer service and operations are efficient. • Implemented GASB 87 Lease in compliance with the requirement issued by the Governmental Accounting Standards Board.
• Launched the Tyler ERP software conversion project.
• Completed the annual audit process and produced the City’s Comprehensive Annual Financial Report for the fiscal year ended June 30, 2023.
• Received the GFOA’s Certificate of Achievement for Excellence in Financial Reporting award for the fiscal year ended June 30, 2021
• Received the CSFMO Budget Awards FY2023.
620
Agenda Item # 14.
51 Strategies & Goals for FY2024-25
• Implement real time dashboard solutions for the City’s website to allow for more public accountability and transparency regarding the City’s financial wellbeing. • Review and update City financial protocols and procedures to better align with the City’s operations and needs, promote public confidence, and provide continuity over time. • Update the financial policies.
• Increase the speed and efficiency of the Account Payable process to reduce unnecessary late fees.
• Increase cross-training among the Finance staff to increase productivity and employees’ professional development.
• Complete the Tyler ERP software conversion project.

Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Purchase Orders Issued General
Government
Requests 263 355 236
b. Invoices Processed General
Government
Invoices 4,865 5,309 3,573
c. Billings Issued General
Government
Billings 47 38 34
d. Cash Receipts Processed General
Government
Receipts 6,083 5,941 9,169
e. Journal Entries General
Government
Entries 383 258 265
Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Finance Director 1.00 1.00 1.00 1.00 -
Finance Manger 1.00 1.00 1.00 1.00 -
Senior Accountant - 3.00 3.00 3.00 -
Accounting Tech I/II 3.00 2.00 2.00 3.00 1.00
Accounting Clerk - 1.00 1.00 - (1.00)
Total 5.00 8.00 8.00 8.00 -
621
Agenda Item # 14.
52 Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 788,530 420,534 1,061,449 1,285,798 1,351,150 Services & Supplies 678,301 438,002 807,568 610,191 1,019,098 Internal Service Allocation 84,780 94,887 - - 71,998
Capital Outlay - - 1,008 - -
Total 1,551,612 953,424 1,870,025 1,895,989 2,442,246
Revenue Source
General Fund 1,551,612 953,424 1,870,025 1,895,989 2,442,246 622
Agenda Item # 14.
53 Human Resources
Human Resources
Director
Human Resources
Manager
Human
Resources
Analyst I/II (2)
Human Resources
Technician (2)
623
Agenda Item # 14.
54 Human Resources
Mission
The Human Resources Department’s mission is to provide
leadership and operational support to the most valuable City resources – the employees. The employees are the are the key to the City of Los Altos’ success and carry out the City Council’s Goal and Priorities. Human Resources collaborates with departments to attract, develop, support, and retain diverse and talented employees throughout their career with the City of Los Altos. Through effective policies, programs, and services, the department aims to create a workplace that values equity, respect, and inclusion while promoting employee safety, well-being, and satisfaction.

Department Description
The Human Resources Department provides a full array of employment services in support of the needs of the city and the community at-large. Human Resources endeavors to become an employer of choice as part of an overall strategy of talent acquisition and development. We achieve this status by focusing on the overall well-being of employees, emphasizing work-life balance, offering competitive compensation and benefits, and prioritizing employee engagement. We believe employees’ connection to the City of Los Altos will contribute to the accomplishments and organizational strength of our organization and our community.

The Human Resources Department oversees the efforts of recruitment, development and retention of a diverse, well-qualified, and professional workforce that reflects the high standards of the community we serve. The Department is responsible for recruitment and retention, classification and compensation systems, workers’ compensation, employee safety, labor and employee relations, employment policies and procedures, benefit administration for active and retired employees, employee development and training, employee engagement initiatives and maintaining positive working relationships with labor groups, employees, retirees, and the community.

The Human Resources Department also ensures compliance with federal, state, and local laws and administers programs within the City’s Memorandum of Understandings, the Personnel Rules and Regulations, and Administrative Polices.

Program Summary & Major Services
The department has the following major services:
• Recruitment, Selection, and Retention
• Classification and Compensation
• Payroll Administration
• Workers’ Compensation
• Benefits and Leave Administration
• Employee & Labor Relations
• Organizational Training and Talent
Development
• Engagement and Recognition
• Compliance and Policy Procedures
• Employment Policies and Procedures
624
Agenda Item # 14.
55 Accomplishments For FY2023-24
• Implemented enhanced compensation and benefit items from the negotiated Memorandum of Understandings.
• Enhanced the City’s Deferred Compensation Plan.
• Updated the Los Altos Personnel Rules and Regulations. • Completed a market survey of City Council total compensation. • Conducted executive recruitment for Police Chief.
• Absorbed additional Payroll Responsibilities and Employee Recognition.

Strategies & Goals for FY2024-25
• Continue implementing enhanced compensation
and benefit provisions of the negotiated
Memorandum of Understandings.
• Explore the potential of a Paid-Family leave benefit
program, outside of the State of California’s
offerings, for full-time City of Los Altos employees.
• Continue well-received Open Enrollment initiatives
so employees can make well-informed decisions
regarding their benefits for themselves and their
dependents.
• Transition to Paperless Personnel Files.
• Offer Organizational Training and Talent Development for employees. • Transition city’s human resources and payroll system to Tyler Munis.

Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Recruitment Cycle General
Government
Days 170 139 103
b. Full-Time Employee Turnover Rate General
Government
Percentage 14% 18% 17%
c. Full-Time Positions Filled General
Government
Positions 22 24 25
d. Part-Time Positions Filled General
Government
Positions 20 13 9
e. Personnel Action Forms Processed General
Government
Forms 577 1,012 1,385
625
Agenda Item # 14.
56 f. Workers Comp Claims Processed General
Government
Claims 9 11 13
Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-
25 Human Resources Director - 1.00 1.00 1.00 -
Human Resources Manager 1.00 1.00 1.00 1.00 -
Human Resources Analyst I/II 2.00 2.00 2.00 2.00 -
Human Resources Technician 1.00 1.00 2.00 2.00 -
Total 4.00 5.00 6.00 6.00 -
Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 474,856 539,106 777,389 1,035,426 1,256,797 Services & Supplies 240,875 370,545 353,850 461,694 582,512 Internal Service Allocation 34,683 37,955 - - -
Capital Outlay - - - - -
Total 750,413 947,606 1,131,239 1,497,120 1,839,309
Revenue Source
General Fund 750,413 947,606 1,131,239 1,497,120 1,839,309 626
Agenda Item # 14.
57 Development Services
Assistant City
Manager of Land
Development
Management
Analyst I/II (2)
Deputy Director of
Development
Services
Housing Manager City Engineer
Senior Planner (2) Building Official Code Enforcement
Officer
Senior Engineer
Associate Planner
(2)
Senior Building
Inspector (2)
Assistant Civil
Engineer
Assistant Planner
Junior Engineer
Building Inspector
Development
Services Technician
(3)
Construction
Inspector
627
Agenda Item # 14.
58 Development Services
Mission
The Development Services Department works to promote the orderly development of the community while preserving and enhancing the City's appearance and its distinct character. The Department also ensures that all projects within the City, both public and private, are constructed and maintained in a safe and legal manner.

Department Description
The Development Services Department is comprised of seven distinct divisions the Building & Safety, Business Licensing, Code Enforcement, Housing, Land Development Engineering, Planning & Zoning, and Sustainability Divisions. Combined these seven disciplines work to implement the department’s mission. Additionally, the City’s Development Services Department provides a onestop-shop for all private development projects within Los Altos.

The Building Division is responsible for performing architectural and structural plan checks, scheduling and performing building inspections, and providing general customer information services, in addition to updating and administering the California Building Code and amendments to this code that are specific to the City of Los Altos.

The Business License Division is responsible for the review and issuance of Business Licenses within the City of Los Altos. In conjunction with the review of a Business License application, the Planning Division verifies Zoning Compliance of the Business to ensure that it is an allowed use at the proposed location. Every person or company conducting business in Los Altos must obtain a Business License to legally operate within the city.

The Code Enforcement Division is responsible for enforcing all adopted regulations for private property to ensure a safer, healthier, and more attractive community. Code Enforcement coordinates with the Building & Safety, Business Licensing and Planning & Zoning Divisions within the Development Services Department to investigate violations and complaints.

The Housing Division is the newest Division in
the Development Services Department and
Agencywide. As determined by the Adopted 6th
Cycle Housing Element, the Housing Division
was created in FY2023/2024. The Housing
Division is responsible for the creation of
Affordable Housing within the City of Los
Altos, and the direct Administration of the
Below Market Rate program. Additionally, the
City’s Housing Manager serves as the direct
oversight and supervisor of Code Enforcement within the jurisdiction.

The Land Development Engineering Division reviews development and renovation plans for private property; reviews and issues excavation permit for utility work and encroachment permits 628
Agenda Item # 14.
59 for various types of work in the public right-of-way, inspects construction work on private property and the public right-of-way. The Land Development Engineering Division is overseen by the City Engineer within the Development Services Department.

The Planning & Zoning Division is responsible for the development, administration, and application of programs guiding the physical development of Los Altos, using the General Plan goals, policies, and implementation measures to develop regulations that provide a framework for land use decisions and development review, neighborhood and business district Specific Plans, policy documents such as the City’s Zoning Ordinance. The Division also performs land use and environmental review of development proposals and public information services, including front counter, telephone and email support and staff-level project management. The Division supports the Historical and Planning Commissions, as well as the City Council. Division staff further, tree protection, historic preservation, flood plain and sign ordinance programs.

The Sustainability Division plays a critical role in managing the City’s natural and built environment.

Through the implementation of the City’s Climate Action and Adaptation Plan (CAAP), the Division works to reduce greenhouse gas emissions, improve air quality, reduce energy consumption, preserve natural resources, and more. Additionally, the Division works to promote sustainability initiatives and educate the public on the importance of environmental stewardship.

The Division supports the Environmental Commission.

Program Summary & Major Services
The department has the following major services:
• Review all development applications received by the department • Enforce the city’s adopted land use documents
• Provide support to the community for future planning of land uses • Enforce compliance with municipal code of private properties • Review and enforce business license regulations
• Facilitate the creation of affordable housing with the city Accomplishments For FY2023-24
• Adopted Comprehensive Fee Schedule for Cost
for Service and Development Impact Fees.
• Processed and reviewed all parklet permit
applications.
• Hosted Second Annual EV Fair in Spring 2024.
• Adopted amendments to the City’s Tree Protection
Ordinance.
• Implemented 31 Housing Element Programs.
• Amended over half of the entire Zoning Code.
629
Agenda Item # 14.
60 Strategies & Goals for FY24-25
• Adopt Downtown Parking Strategy.
• Process and review sidewalk dining permit applications. • Begin adoption process of Safety Element Comprehensive Update. • Adopt Dark Skies Ordinance.
• Adopt Single Use Plastic Ordinance.
• Complete Citywide Fleet Electrification Plan.
• Release Request for Proposals on City Parking Plaza 7 and 8 for Affordable Housing.

Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Code Compliance Cases General
Government
Cases Completed N/A NEW 1,130
b. Building Plan Checks Housing, Business
Communities
Reviews Completed 90% 90% 90%
c. ADU Permit Reviews Housing Reviews Completed N/A NEW 100% d. Solar Permit Reviews Housing Reviews Completed N/A NEW 100% e. Replacement Trees Planted
*Private Property Only
Environmental
Sustainability
Replacement Trees
Planted
N/A NEW 235
f. Housing Element Implementation Housing Adoption of
Implementing
Programs
N/A 8 23
g. Progress Toward RHNA
(All Income Categories)
Housing Number of New
Housing Units
Constructed
119
*5th Cycle
62 *6th Cycle
119
*6th Cycle
h. Building Permits Housing, Business
Communities
Number of Permits 2,041 2,231 2,060
i. Engineering Permits Housing, Business
Communities
Number of Permits 1,150 1,118 1,678
j. Inspections Conducted Housing, Business
Communities
Number of
Inspections
10,175 10,771 11,911
k. Entitlements Processed
*Projects requiring entitlements have changed since
prior budget years
Housing Entitlements
Received and
Processed
N/A 163 171
630
Agenda Item # 14.
61 Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Development Services Director 1.00 1.00 1.00 - (1.00)
Deputy Director - - - 1.00 1.00
City Engineer - - - 1.00 1.00
Development Services Manager - - 1.00 1.00 -
Building Official 1.00 1.00 1.00 1.00 -
Senior Building Inspector 1.00 1.00 1.00 2.00 1.00
Building Inspector 3.00 2.00 2.00 1.00 (1.00)
Development Services Technician 2.00 3.00 4.00 3.00 (1.00) Planning Manager 1.00 1.00 1.00 - (1.00)
Senior Planner 2.00 2.00 2.00 2.00 -
Associate Planner 3.00 2.00 2.00 2.00 -
Assistant Planner - - - 1.00 1.00
Executive Assistant 1.00 - - - -
Office Assistant I/II - 1.00 - - -
Management Analyst I/II - 1.00 1.00 2.00 1.00
Sustainability Coordinator 1.00 - - - -
Code Enforcement Officer - 1.00 1.00 1.00 -
Senior Engineer - - - 1.00 1.00
Assistant Civil Engineer - - - 1.00 1.00
Construction Inspector - - - 1.00 1.00
Junior Engineer - - - 1.00 1.00
Total 16.00 16.00 17 .00 22.00 5.00
Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 2,275,425 2,299,861 2,510,679 2,846,294 2,854,968 Services & Supplies 832,114 1,005,919 1,672,962 992,053 2,115,176 Internal Service Allocation 219,656 251,451 - - 155,000 Capital Outlay - 9,094 166,785 187,627 195,800
Total 3,327,194 3,566,326 4,350,426 4,025,974 5,320,944 Revenue Source
General Fund 3,327,194 3,566,326 4,350,426 4,025,974 4,604,501 Sewer Service Fund - - - - 716,443
Solid Waste Fund - - - - -
631
Agenda Item # 14.
62 Public Works
Public Works
Director
Management
Analyst II
Maintenance
Superintendent CIP Manager SeniorEngineer (2)
Maintenance
Supervisor
(Sewers)
Maintenance
Supervisor
(Streets)
Associate
Engineer
Senior
Wastewater
Maintenance
Worker
Maintenance
Technician
Maintenance
Leadworker
Assistant
Engineer
Wastewater
Maintenance
WorkerI/II (5)
Maintenance
WorkerI/II (2)
Junior Engineer
632
Agenda Item # 14.
63 Public Works
Mission
The mission of the Public Works Department is
dedicated to safeguarding public safety and
enriching the quality of life by upholding
dependable and cost-efficient infrastructure. The
department’s commitment lies in delivering topnotch and responsive service through a team of motivated, skilled professionals within a secure
and equitable work environment. As caretakers of
the City's environmental services, sewer
maintenance, street upkeep, and transportation
systems, the Public Works Department oversees every facet from initial planning and design to permitting and construction of new infrastructure. Moreover, the department is devoted to repairing, revitalizing, and maintaining existing infrastructure. Through a blend of innovation, dedication, and teamwork, the Public Works Department endeavors to cultivate a thriving community supported by resilient infrastructure that serves the needs of both present and future generations.

Department Description
The Department comprises four divisions: Environmental Services, Sewer Maintenance, Street Maintenance, and Transportation Services.

The Environmental Division plays a crucial role in ensuring regulatory compliance and providing engineering services for the sewer and stormwater programs. This includes comprehensive project management for sewer and stormwater Capital Improvement Program (CIP) projects, from initial design to construction, as outlined in the Sanitary Sewer Master and the Stormwater Master Plans.

Additionally, the division oversees regulatory compliance for the City’s Municipal Separate Storm Sewer System (MS4) and the Sanitary Sewer Collection System. The division also manages the solid waste and recycling collection to promote proper disposal and material reuse.

In response to evolving regulations, the Environmental
Services Division has updated sewer and stormwater
compliance resources and protocols to align with the
Municipal Regional Permit (MRP) 3.0 Order and State
Water Resources Control Board (SWRCB) Waste
Discharge Requirements (WDR) Order. This requires
additional resources and training to ensure effective
compliance.

The Sewer Maintenance Division oversees the
operation and maintenance of the sanitary sewer
system in Los Altos, covering 6.54 square miles. This
633
Agenda Item # 14.
64 includes 140 miles of gravity sewer mains and 0.1 miles of pressure pipes, with trunk sewer mains leading to the Palo Alto Wastewater Treatment Plant.

The division’s critical services protect public health by preventing mainline overflows and backups.

Staff uses high-pressure water jetting trucks, mechanical cutters, and Closed-Circuit Television (CCTV) inspections to clean, treat, and inspect city-owned pipes prioritizing high-need areas that include the downtown and El Camino corridor, implementing a targeted cleaning program every 30, 60, or 90 days for pipes with root and grease issues.

The division manages four sewer pump stations, assessing and maintaining them weekly. Routine maintenance is handled internally, with complex repairs outsourced to specialized contractors.

Responding to a population of 31,000 residents with over 11,000 private sewer lateral connections, the division operates 24/7. Crews aim for rapid response, arriving within 15 minutes during regular hours and 45 minutes after hours and on weekends. They assist residents in clearing blockages in private sewer laterals when accessible, ensuring efficient sewer system operation.

The Transportation Division is dedicated to delivering comprehensive transportation solutions that prioritize safety and convenience for pedestrians, cyclists, transit users, and motorists. The division ensures connectivity across jurisdictional boundaries and oversees capital improvements to facilitate safe and efficient travel.

Aligned with City Council goals, the division implements policies that enhance circulation safety and efficiency, focusing on initiatives including the Safe Routes to Schools programs and the Annual Street Resurfacing Project to improve transportation infrastructure accessibility and maintenance.

The Street Maintenance Division is crucial for
upholding the integrity and safety of the city's
transportation infrastructure, overseeing and
maintaining 104 miles of city streets to ensure safe
conditions for motorists, bicyclists, and pedestrians by swiftly responding to roadway issues such as failed
asphalt and potholes and prioritizing repairs with a
commitment to addressing reported potholes within
24 hours to enhance road safety and minimize
inconvenience.

The division maintains cleanliness and functionality in the Downtown district through daily litter removal and upkeep of lighting fixtures and trash receptacles, contributing to a positive urban environment. Furthermore, overseeing the street sweeping program ensures regular cleaning of city streets to prevent pollutants from entering the storm drain system,safeguarding the local environment.

Through these comprehensive maintenance efforts, the Street Maintenance Division preserves the functionality, safety, and aesthetics of city streets, promoting smooth and efficient travel for all residents and visitors.
634
Agenda Item # 14.
65 Program Summary & Major Services
The department has the following major services:
• Manage regulatory compliance for sewer and stormwater programs • Implement relevant CIP projects to improve
• Maintain compliance with federal and state standards for environmental regulations • Manage sewer pump lines and stations
• Maintain safety for pedestrians, cyclists, transit users, and motorists • Oversee 104 miles of city streets
• Ensure regular cleaning of downtown and other public business districts Accomplishments For FY2023-24
• Managed four sewer mainline repairs and four lateral repairs under the On-Call Spot Repair contract.
• Completed the Annual Fats, Oils, and Grease (FOG) Program for 2023. • Introduced the new self-serve program for the 7-Day-A-Week Compost Distribution Program.
• Completed site visits to food-related businesses in Los Altos to provide educational outreach on SB 1383 requirements
• Provide residents and businesses with free organic indoor/outdoor bins to comply with SB 1383.
• Replaced damaged and non-operational crosswalk systems with new Rectangular RapidFlashing Beacons (RRFB), solar-powered, double-sided LED audible systems.

Strategies & Goals for FY2024-25
• Implement at least 3-5 Safe Routes to Schools.
• Begin design phase of the San Antonio Road Complete Streets Project. • Collaborate with Caltrans on the El Camino Real Improvement Project. • Clean and inspect 1,350 city-owned stormwater catch basins to minimize localized flooding during severe weather events.
• Locate and clear vegetation from all stormwater outfalls in City Creeks to minimize the risk of major flooding during severe storms.
• Explore creation of funding districts for stormwater. 635
Agenda Item # 14.
66 Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Pavement Condition Index Detailed Visual
Inspection
N/A 74 74
b. Potholes Repaired Reviews Completed N/A 200 250
c. Pavement Cracks-Sealed Lane Miles 14 7 1.38
d. Community Requests Completed Requests N/A 150 125
e. Signs Replaced Signs N/A N/A 200
f. Streetlights Repaired Streetlights N/A N/A 150
g. Storm Drains Cleaned Storm Drains 1,950 1,200 1,250
h. Storm Water Outfalls Cleared Storm Water Outfalls N/A 146 0 i. Stormwater Active Construction Site
Inspections
Inspections 137 204 200
j. Underground Service Alert Tickets Tickets N/A 12,916 9,702 k. Sewer Main Root Foamed Linear Feet N/A 32,223 216,883 l. Sewer Main Flushed Linear Feet N/A 681,779 470,946
m. Sewer Customer Service Cards General Service Cards N/A 284 210 Government
Circulation Safety
& Efficiency
Circulation Safety
& Efficiency
Circulation Safety
& Efficiency
Sustainability
Circulation Safety
& Efficiency
General
Government
Circulation Safety
& Efficiency
Sustainability
Sustainability
Sustainability
Sustainability
Sustainability
636
Agenda Item # 14.
67 Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Public Works Director - 1.00 1.00 1.00
Capital Improvements Project Manager - 1.00 1.00 1.00 - Engineering Services Manager - 1.00 1.00 - (1.00)
Transportation Services Manager - 1.00 1.00 - (1.00)
Projects Manager - 1.00 1.00 - (1.00)
Senior Engineer - - - 2.00 2.00
Associate Civil Engineer - 1.00 1.00 1.00 -
Assistant Civil Engineer - 1.00 1.00 1.00 -
Construction Inspector - 1.00 1.00 - (1.00)
Junior Engineer - - 1.00 1.00 -
Executive Assistant - 1.00 - - -
Maintenance Supervisor - 1.00 1.00 2.00 1.00
Maintenance Lead Worker - 1.00 1.00 1.00 -
Maintenance Technician - 1.00 1.00 1.00 -
Maintenance Worker I/II - 3.00 3.00 2.00 (1.00)
Management Analyst I/II - - - 1.00 1.00
Senior Wastewater Maintenance Worker - - - 1.00 1.00
Wastewater Maintenance Worker I/II - - - 5.00 5.00
Maintenance Superintendent - - - .5 .5
Public Works Total - 15.00 15.00 20.50 5.50
Public Works Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 2,892,676 2,988,021 2,455,613 1,873,501 2,469,318 Services & Supplies 661,088 976,703 831,549 984,628 887,517 Internal Service Allocation 291,227 479,549 -
Capital Outlay 223 446 - - -
Total 3,845,214 4,444,720 3,287,162 2,858,129 3,356,835 Revenue Source
General Fund 3,831,448 4,130,168 2,103,784 1,829,202 2,150,031 Sewer Service Fund - - 328,716 285,813 349,397
Solid Waste Fund 13,766 314,551 854,662 743,114 857,407 637
Agenda Item # 14.
68 Environmental Services and Utilities Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 802,679 1,718,975 3,150,584 2,491,170 4,485,977 Services & Supplies 4,671,567 5,426,664 5,524,603 6,438,903 8,548,651 Internal Service Allocation 101,493 432,895 -
Capital Outlay - - - - -
Total 5,261,514 7,578,534 8,675,187 8,930,073 13,034,628 Revenue Source
General Fund 114,234 241,482 115,610 425,933 2,216,816
Sewer Service Fund 4,765,932 6,551,574 8,489,694 8,337,639 9,223,043 Solid Waste Fund 381,348 785,479 69,883 166,501 1,594,769 638
Agenda Item # 14.
69 Public Safety
Police Chief
Executive
Assistant
Police Captain (2) Police Records
Supervisor
Communications
Supervisor
Police Sergeant
(7)
Records
Specialist (2)
Communications
Officer (6)
Police Officer
(16)
Police Agent (6)
Community
Service Officer (2)
Management
Analyst I/II
639
Agenda Item # 14.
70 Public Safety
Mission
It is the mission of the Los Altos Police Department to provide high quality police service; maintain high ethical standards; recognize employees as our most valuable asset; develop team unity and promote positive community interaction; and, meet the challenge of the future.

Department Description
The Police Department is a vibrant, progressive,
and professional organization dedicated to
fostering and maintaining community
partnerships. These partnerships promote an
enhanced quality of life for our community and
ensure that the City of Los Altos remains a great
place to live and raise a family. The Los Altos
Police Department continues to deliver high
quality public safety services and as such, we are
committed to our community’s public safety
priorities – Child and School Safety, Traffic
Safety, Safe and Secure Neighborhoods, Safe
Shopping Districts, and Emergency
Preparedness.

The core services provided by the Department
include response–to emergency and nonemergency calls for service; proactive identification of criminal activity, traffic safety, parking enforcement, investigation of crime and prosecution of criminals, 911 call taking and emergency dispatch services, training of personnel, crime prevention and community outreach, maintenance of records, property and evidence control and emergency preparedness.

Program Summary & Major Services
The department has the following major services:
• Manage response to emergency and non-emergency calls for service • Proactive identification of criminal activity
• Maintain traffic safety
• Enforce parking regulations
• Investigate of crime and prosecution of criminals
• Answer 911 call taking and dispatch emergency services • Maintain records, property, and evidence control
Accomplishments For FY2023-24
• Finalized implementation of the Tri-City virtual consolidation Records Management System (RMS) Project.
640
Agenda Item # 14.
71 • Acquired and installed 15 Automated License Plate Reader cameras in strategic locations across City.
• Launched an online reporting program called Desk Officer Reporting System, which is a convenient way for community members to report specific non-violent incidents, such as lost or stolen property, identity theft, or vandalism.
• Instructed school staff on “Run, Hide,
Defend,” a curriculum designed to show
participants how to react and protect themselves
during an "active shooter" or "active assailant"
event.
• Organized the First Annual Public Safety Open
House, which included a bike rodeo hosted by
SafeMoves designed to teach children the skills and
precautions to ride a bicycle safely and distribution
of bicycle helmets to students at the event.
• Coordinated and filmed a bicycle safety video
with KMVT.
• Participated in National Night Out designed to strengthen police-community relationships, heightens crime prevention activities, and generates support in local anti-crime efforts. • Established a quarterly Business District meeting to foster improved communications and information sharing between businesses and the police department. • Updated the Multi-Jurisdictional Hazard Mitigation Plan.

Strategies & Goals for FY2024-25
• Achieve full staffing of sworn and professional
personnel while adding a Management Analyst and
a dedicated IT analyst.
• Develop a Community Academy in collaboration
with the Foothill De Anza Community College
District with the inaugural academy slated for
September of 2024.
• Open a police substation to provide additional
citywide coverage and community access at 999
Fremont Street.
• Install charging infrastructure at the Police
Department facilities.
• Improve school zone safety and provide feedback
for roadway improvements.
641
Agenda Item # 14.
72 • Sponsor and assist in bicycle safety rodeos at schools in the Los Altos School District and at community events.
• Complete purchasing process for a new tri-city Computer Aided Dispatch (CAD) system and in-car Mobile Data Terminals (MDT) including new hardware. • Complete state-mandated installation of Next-Gen 911 cloud-based phone system for dispatch.

Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Provide “Active Assailant” Training Presentations 8 15 15 b. Provide School Facility Safety
Services
Patrol Checks 231 146 66
c. Attend Community Events Events 20 30 35
d. Calls for Service Quantity 14,701 14,176 11,635
e. Arrests Quantity 132 125 127
f. Traffic Citations Quantity 510 551 918
g. Parking Citations Quantity 1,483 1,133 1,005
h. Response Times Time 8 min, 22 sec 7 min, 36
sec
8 min, 16
sec
i. 911 Call Answer Time within 10
seconds
Percentages 96.75% 96.04% 96.15%
Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Police Chief 1.00 1.00 1.00 1.00 -
Police Captain 2.00 1.00 2.00 2.00 -
Police Sergeant 7.00 7.00 7.00 7.00 -
Police Officer 16.00 16.00 16.00 16.00 -
Police Corporal 6.00 6.00 6.00 6.00 -
Police Services Manager 1.00 1.00 - - -
Police Records Supervisor 1.00 1.00 1.00 1.00 -
Records Specialist 2.00 3.00 3.00 2.00 (1.00)
Communications Supervisor - - - 1.00 1.00
Lead Communications Officer 1.00 1.00 1.00 - (1.00)
Communications Officer 5.00 6.00 6.00 6.00 -
General
Government
General
Government
General
Government
General
Government
General
Government
General
Government
General
Government
General
Government
General
Government
642
Agenda Item # 14.
73 Community Service Officer 3.00 2.00 2.00 2.00 -
Executive Assistant 1.00 1.00 1.00 1.00 -
Emergency Response Coordinator - - 1.00 - (1.00)
Management Analyst I/II - - - 1.00 1.00
Total 46.00 46.00 47 .00 46.00 (1.00)
Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 8,981,514 10,349,527 10,869,271 9,700,931 13,351,505 Services & Supplies 8,936,244 9,108,040 9,841,029 10,725,864 12,346,162 Internal Service Allocation 1,472,042 1,660,383 - 16,876 227,600 Capital Outlay - -
Total 19,389,800 21,117,950 20,710,300 20,443,671 25,925,267 Revenue Source
General Fund 19,389,800 21,117,950 20,710,300 20,443,671 25,919,901 Sewer Service Fund - - - - 5,366
643
Agenda Item # 14.
74 Parks & Recreation
Parks & Recreation
Director
Project Manager
Office Assistant I/II Accounting
Technician I
Deputy Director Maintenance
Superintendent
Recreation
Supervisor (2)
Office Assistant I/II
Recreation
Coordinator (5)
Maintenance
Supervisor (2)
Facility Attendant
Coordinator
Senior Maintenance
Technician
Maintenance
Leadworker (4)
Maintenance
Technician
Maintenance
Worker I/II (9)
Equipment
Mechanic
(2)
644
Agenda Item # 14.
75 Parks & Recreation
Mission
The Parks & Recreation department strives to enrich the Los Altos community through active participation in life-long learning, health and wellness, community involvement, and recreation activities and events. The department also serves the community by providing preventative and oncall maintenance to the city’s parks, trees, outdoor and indoor facilities, fleet, and equipment.

Department Description
The Parks & Recreation department offers a wide
variety of services, facilities, and recreational
opportunities for the Los Altos community. This
includes: tree maintenance; park maintenance
(52.5 acres of City parks, 42 acres of street and
boulevard median/shoulder landscaping, all
downtown trees/landscaping/pots); facility
maintenance (primary lighting, electrical, HVAC,
and plumbing for 168,000 square feet of facilities);
automotive and equipment maintenance (40
vehicles, 65 pieces of other equipment, and 26
patrol cars/other vehicles); and recreational
classes, programs, and activities for all ages, interests and abilities (pre-k, youth, teen, adults and adult 50+) which include but is not limited to—park and facility rentals, youth programs, a teen program, an active adult 50+ program, volunteer opportunities, contract classes and camps, and an (Open House, Spring Egg Hunt, Family Fun Days, Summer Concert Series, Glorious 4th, Los Altos vs. Los Altos Hills Softball Game, Movie Night). The department also coordinates 3 City Commissions: Parks, Arts, Recreation & Cultural; Senior; and Youth.

The Parks & Recreation budget for 2024/25
reflects a balanced approach to department
expenditures—which continues quality
maintenance services and standards, while also
utilizing an effective combination of internal and
contracted classes, programs and services. The
budget reflects pre-Pandemic funding levels for
supplies, facility requirements and needs to
support increased community participation in
classes, programs and events, in addition to an
expansion of full and part-time staff to maintain
additional operational and programming hours for the Los Altos Community Center. The department operates in a friendly, professional manner with a strong focus on providing the Los Altos community with outstanding customer service.
645
Agenda Item # 14.
76 The Parks & Recreation department will also focus on a variety of Capital Improvement Program (CIP)
projects to enhance the facilities and amenities
available to the Los Altos community. This includes
but is not limited to: improvements to the Grant Park
facility, community outreach and design of the
permanent Hillview Dog Park, and replacement of
playground structures.

Through innovation and with a strong sense of teamwork, the Parks & Recreation department will continue to improve and develop our programs and services. The department will optimize equal access of the modern, state-of-the-art, sustainable Los Altos Community Center by creating community through people, parks and programs.

Program Summary & Major Services
The department has the following major services:
• Maintain 52.5 acres of City parks, 42 acres of street and boulevard median/shoulder landscaping, and all downtown trees/landscaping/pots
• Maintain primary lighting, electrical, HVAC, and plumbing for 168,000 square feet of facilities • Maintain 40 vehicles, 65 pieces of other equipment, and 26 patrol cars/other vehicles • Rent out the parks and facilities to community members for events • Plan and host a wide array of free community events
• Staff and program the Los Altos Community Center
• Complete relevant CIPs related to parks and City facilities Accomplishments For FY2023-24
• Reinstated the production of the Activity Guide which provides class registration and event information.
• Initiated the age friendly city recertification process in collaboration with the Center for Age Friendly Excellence (CAFÉ).
• Expanded operational and
programming hours at the Los Altos
Community Center.
• Continued to offer a variety of
successful community events
including, 6 Family Fun Days, Open
House, Spring Egg Hunt, 7 Summer
Concerts, Glorious 4th, Los Altos vs.

Los Altos Hills Softball Game, Mid-Autumn Festival, and Movie Night. • Continued public outreach to inform the design of the permanent Hillview Dog Park. • Initiated renovation of the Heritage Oaks Park picnic area. 646
Agenda Item # 14.
77 • Initiated the Los Altos City Hall office expansion at the Los Altos Youth Center (LAYC) construction project.
• Initiated the Los Altos Community Center Emergency Operations Center (EOC) construction project.

Strategies & Goals for FY2024-25
• Continue to expand the variety and number of classes and camps offered to increase community engagement and participation.
• Set up the Café in the Los Altos Community Center.
• Establish a scholarship program.
• Complete design and construction of the permanent Hillview Dog Park. • Create and improve infrastructure to support city electric vehicle purchases and public access to electric vehicle charging.
• Implement preventative maintenance schedules to improve asset management. • Manage the Los Altos City Hall office expansion at the Los Altos Youth Center (LAYC) construction project.
• Manage the Los Altos Community Center Emergency Operations Center (EOC) construction project.

Program Performance Measurement
Activity Council Priority Measurement
Method FY2021-22 FY2022-23 FY2023-24
a. Class/Program Enrollments General
Government
Enrollments N/A 2,164 2,462
b. Facility Rentals General
Government
Rentals N/A 1,108 1.054
c. Field/Gymnasium Permits General
Government
Permits N/A 2,633 3,281
d. Number of Parks Environmental
Sustainability
Quantity 10 10 10
e. Maintained Parks & Landscape Business
Communities
Acreage 94.5 94.5 94.5
f. Maintained Facility Space General
Government
Square Footage 136,000 168,000 168,000
647
Agenda Item # 14.
78 Position Summary
Department
Authorized Position Title
Final
Positions
FY2021-22
Final
Positions
FY2022-23
Adopted
Positions
FY2023-24
Proposed
Positions
FY2024-25
Position
Changes
FY2024-25
Parks & Recreation Director 1.00 1.00 1.00 1.00 -
Deputy Director 1.00 - - 1.00 1.00
Recreation Manager 1.00 1.00 1.00 - (1.00)
Recreation Supervisor 2.00 2.00 2.00 2.00 -
Recreation Coordinator 5.00 5.00 5.00 5.00 -
Executive Assistant 1.00 1.00 1.00 - (1.00)
Office Assistant I/II 1.00 1.00 1.00 2.00 1.00
Facilities Attendant Coordinator - - 1.00 1.00 -
Maintenance Supervisor 4.00 2.00 2.00 2.00 -
Maintenance Lead Worker 6.00 4.00 4.00 4.00 -
Senior Maintenance Technician 1.00 1.00 1.00 1.00 -
Maintenance Technician 1.00 1.00 1.00 1.00 -
Maintenance Worker I/II 17.00 10.00 10.00 9.00 (1.00)
Equipment Mechanic 1.00 1.00 1.00 2.00 1.00
Accounting Technician I - - - 1.00 1.00
Projects Manager - - - 1.00 1.00
Maintenance Superintendent - - - .5 .5
Total 42.00 30.00 31 .00 33.50 2.50
Budget Summary
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY2024-25
Actual Actual Actual Estimate Proposed
Salaries & Benefits 2,892,676 2,988,021 4,745,433 4,219,570 6,265,824 Services & Supplies 661,088 976,703 2,683,147 2,786,419 3,107,762 Internal Service Allocation 291,227 479,549 - - 61,304
Capital Outlay 223 446 43,377 - -
Total 3,845,214 4,444,720 7,471,957 7,005,989 9,434,890 Revenue Source
General Fund 3,831,448 4,130,168 7,247,798 6,795,809 9,146,687 Sewer Service Fund - - 149,439 140,120 176,624
Solid Waste Fund 13,766 314,551 74,720 70,060 111,579
648
Agenda Item # 14.
79 Capital Improvement and
Major Maintenance
Program Budget
649
Agenda Item # 14.
80 Guide to Capital Improvement and Major
Maintenance Program
The CIMMP is developed as a coordinated effort between numerous City staff including the City Manager, CIP Manager, Public Work Director, Finance Director, and various support staff. Projects designated as part of the City’s Multi-Year Sewer Plan are included in the CIMMP. Other projects are submitted by the Public Works Director to the City Manager based on perceived need and feasibility of the project. The City Manager meets with the Executive Leadership Team to evaluate those projects based on need and available funding.

Some projects have specified funding sources, such as gas tax, grants, or special fees and are generally recommended for funding. However, some projects may compete for limited funding dollars. These projects are prioritized by the City Manager and the Executive Leadership Team. The list is then compared to available staffing and dollars and as many projects as feasible are proposed to be funded, with any remaining projects designated as unfunded.

The next step in the development of the CIMMP is for the proposed program to be presented to the Finance Committee, Complete Street Committee for the public input and then presented to the City Council and residents at the public hearing on the proposed CIMMP, which is subsequently incorporated into the annual budget document in accordance with City Council direction. Finally, the draft document is presented to the City Council at a public meeting for final approval.

The City of Los Altos prepares the Capital Budget as part of the Operating Budget, which appropriates funds for specific programs and projects. The Capital Improvement Program budget is reviewed annually to enable the City Council to reassess projects in the program.

A capital project typically involves the purchase or construction of major fixed assets such as land, buildings and any permanent improvement including additions, replacements and major alterations having a long-life expectancy. Additionally, capital projects may apply to 1) expenditures which take place over two or more years and require continuing appropriations beyond a single fiscal year; 2) systematic acquisitions over an extended period of time or 3) scheduled replacement of specific elements of physical assets. Generally, only those items costing $10,000 or more are considered as capital projects.

The City also identifies projects in the Major Maintenance Program each year. Those projects mainly apply 1) upgrade and maintain buildings & transportation corridors at current, competitive standards; 2) address code and safety issues, mechanical, electrical, and plumbing systems, exterior and structural shortcomings, cosmetics, and immediate landscape issues; 3) dollars should extend the life of whatever is being corrected for cycle of life designated for the building (typically ten years).

In FY23-24, the City began to identify projects in the Major Maintenance Program. Those projects apply to: 1) upgrading and maintaining buildings & transportation corridors at current, competitive standards; 2) addressing code and safety issues, mechanical, electrical, and plumbing systems, exterior and structural shortcomings, cosmetics, and immediate landscape issues; 3) dollars needed to extend the life of whatever is being corrected for the cycle of life designated for the building (typically ten years).
650
Agenda Item # 14.
81 All Capital Improvement projects are nonrecurring capital expenditures, and all Major Maintenance Projects are recurring expenditures. In FY24-25, the City plans to appropriate $20.1M for Capital Improvement and Major Maintenance Program, of this amount $6.8M are transfers into the CIMMP including $3.9M from the General Fund.

In total, there are 56 projects proposed for FY24-25 that place a direct focus on Council priorities while establishing routine maintenance of roads, signs, curbs, and the public right-of-way.

In the five-year CIMPP period, the City plans to spend $70M on infrastructure projects with funding transfers from the General Fund, Sewer Fund, In-Lieu Park, Gas Tax, and other sources. 651
Agenda Item # 14.
82 Summaries by Type & Funding Source
Funding Source FY 23-24
Budget
FY 24-25
Budget
FY 25-26
Budget
FY 26-27
Budget
FY 27-28
Budget
FY 28-29
Budget
General Fund (CIP) $1,191,000 $3,897,130 $2,750,000 $2,630,000 $2,510,000 $2,630,000 Gas Tax $859,000 $871,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 Downtown Parking
Fund $125,000 $800,000 $0 $0 $0 $0
Sewer Fund $8,423,400 $5,505,000 $5,044,000 $5,420,000 $5,046,000 $3,422,000 Vehicle Registration
Fee (VRF) $611,000 $604,000 $1,091,000 $500,000 $500,000 $500,000 OBAG $1,120,000 $1,120,000 $6,178,000 $0 $0 $0
Traffic Impact Fee $1,337,000 $285,000 $1,175,000 $225,000 $225,000 $225,000 Road Maint & Acct
(RMAA) $758,000 $810,000 $760,000 $760,000 $760,000 $760,000 Measure B $0 $692,000 $70,000 $70,000 $70,000 $70,000
In-Lieu Park Fund $3,207,000 $3,585,000 $1,188,000 $690,000 $250,000 $250,000 Public Art Fund $180,000 $128,000 $10,000 $10,000 $10,000 $10,000 Grants $270,000 $1,010,000 $0 $0 $0 $0
Equipment
Replacement $247,000 $247,000 $0 $0 $0 $0
Technology Fund $900,000 $540,000 $91,000 $0 $0 $0
Annual CIP Total
Budget $19,228,400 $20,094,130 $19,357,000 $11,305,000 $10,371,000 $8,867,000 652
Agenda Item # 14.
83 Capital Improvement and Major
Maintenance Program Project Sheets
653
Agenda Item # 14.

Community Development
Project Name: Project # : CD-01003
Project Budget: $333,000
Status: Ongoing
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by
Funding Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Public Art $165,000 $128,000 $10,000 $10,000 $10,000 $10,000 $333,000 $0
$0
$0
-
-
-
-
Total 165,000 128,000 10,000 10,000 10,000 10,000 333,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction Admin $0 $28,000 $28,000
Other Costs $37,000 $100,000 $10,000 $10,000 $10,000 $10,000 $177,000 $0
$0
-
-
-
-
Total 37,000 128,000 10,000 10,000 10,000 10,000 205,000 Remaining budget: 128,000
Comments :

Capital Improvement and Major Maintenance Program
Public Arts Program
City Manager Office
The Annual Arts project provides for the recruitment,
acquisition, installation, identification and maintenance costs of the City’s public art program. The primary purpose of the project is to bring new art to Los Altos and to maintain the public art currently in place in the City. Project funds could be utilized for construction of pedestals for sculptures, plaques identifying pieces of art, stipends for artists and maintenance of pieces of art owned by the City. Future allocations will be proposed as identified in the upcoming years.

Walter singer project is completed and requested the remaining to be moved to 24-25 84 654
Agenda Item # 14.

Technology
Project Name: Project # : CD-01006
Project Budget: $494,000
Status: Ongoing
Department: Public Safety
Location:

Descriptions:

Cumulative
Appropriation by
Funding Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment Replacement 247,000 247,000 - - - - 494,000
-
-
-
-
-
-
-
Total 247,000 247,000 - - - - 494,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Other Costs - 494,000 - - - - 494,000
-
-
-
-
-
-
-
Total - 494,000 - - - - 494,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Police Records Management & Dispatch System
Police department
Procurement of regional tri-city (Los Altos, Mountain View & Palo Alto) “virtual consolidation” public safety information system, which includes the sharing of a Computer Aided Dispatch (CAD) system, Records Management System (RMS), Field Based Reporting (FBR) and Mobile for Public Safety (MPS) system. These enterprise-wide applications will serve as the centerpiece for the larger project including a common 9-1-1 phone system and a shared police radio frequency. It will provide both technical and physical redundancy for all three cities.
85 655
Agenda Item # 14.

Technology
Project Name: Project # : CD-01008
Project Budget: $741,000
Status: Ongoing
Department: City Manager Office/IT
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Technology 450,000 200,000 91,000 - - - 741,000
-
-
-
-
-
-
-
Total 450,000 200,000 91,000 - - - 741,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment 16,000 370,000 355,000 741,000
Other Costs -
-
-
-
-
-
-
Total 16,000 370,000 355,000 - - - 741,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
IT Initiatives
IT
As of 2019 Q1, the initial phase of the City’s IT strategic roadmap has been completed.

The second phase of the strategic roadmap focuses on business continuity, specifically targeting backup, disaster recovery, storage expansion, and the modernization of the City’s data center. Examples are server rack reconfiguration, UPS replacement, backup appliance and high-availability firewall deployment.The third phase will target the business applications utilized by all departments. This phase will have the greatest impact on the public as the majority of those systems are customerfacing applications.The final phase of the strategic roadmap targets a complete and continuous hardware and software refresh of the technology utilized by the City, focusing on systems that were not replaced, updated or addressed any upgrade needs after the addition of new systems in previous phases. This will allow IT staff to support the City's business continuity and respond more quickly to the changing needs of various departments while reducing maintenance and security threats.

Staff will need to come up with a refined list of proposed projects 86 656
Agenda Item # 14.

Community Development
Project Name: Project # : CD-01012
Project Budget: $250,000
Status: Ongoing
Department: Public Works/Engineering
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 300,000 100,000 220,000 100,000 220,000 940,000 -
-
-
-
-
-
-
Total - 300,000 100,000 220,000 100,000 220,000 940,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 80,000 100,000 180,000
Construction 220,000 100,000 220,000 100,000 220,000 860,000 -
-
-
-
-
-
Total - 300,000 100,000 220,000 200,000 220,000 1,040,000 Remaining budget: (100,000)
Comments :

Capital Improvement and Major Maintenance Program
Annual Storm Drain Improvement
Various location in the City
The project provides for rehabilitation or replacement of existing infrastructure,installation of new infrastructure, and professional service as they relate to special studies or reports needed to remain in compliance with the San Francisco Regional Permit (MPRP under the National Pollutant Discharge Elimination System (NPDES) permit, and FEMA requirements.) Planned activity includes: Conveyance project shown in Master plan
87 657
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01017
Project Budget: $337,000
Status: Design
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Vehicle Registration Fees - 337,000 337,000
-
-
-
-
-
-
-
Total - - 337,000 - - - 337,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design Admin - - 337,000 337,000
Prelim Design/Studies - -
-
-
-
-
-
-
Total - - 337,000 - - - 337,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
First Street Streetscape Design-Phase II
First Street between South San Antonio Road and Main Street The objectives include the development of a streetscape plan and design guidelines for the purpose of providing improved public infrastructure and ensuring design continuity to increase public access, enhance pedestrian/bicycle safety, and beautify the corridor.

The project will address design layout, pedestrian scaled lighting, site furnishings, street trees, landscaping, drainage, grading and provide typical cross sections.

Staff is proposing to modify the scope of this project. The scope has not been re-defined at this time. Propose to move this project to the FY 24-25
88 658
Agenda Item # 14.

Infrastructure
Project Name: Project # : CD-01018
Project Budget: $100,000
Status: On Hold
Department: Public Works/Streets
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - - 100,000 - - - 100,000
-
-
-
-
-
-
-
Total - - 100,000 - - - 100,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - - - - - -
Construction - - 100,000 - - - 100,000
-
-
-
-
-
-
Total - - 100,000 - - - 100,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Lighting Cabinet Replacement
Three locations in downtown Los Altos
Some of the downtown lighting cabinets have reached the end of their useful life and need replacement. This project will replace three lighting cabinets in downtown and provide additional outlets in locations of need.
89 659
Agenda Item # 14.

Technology
Project Name: Project # : CD-01019
Project Budget: $120,000
Status: Future Project
Department: Public Works/ Engineering
Location:

Descriptions:

Cumulative
Appropriation by
Funding Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 30,000 30,000 30,000 30,000 120,000
-
-
-
-
-
-
-
Total - - 30,000 30,000 30,000 30,000 120,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - -
Other Costs 30,000 30,000 30,000 30,000 120,000
-
-
-
-
-
-
Total - - 30,000 30,000 30,000 30,000 120,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Public Works Electronic Document Management
Los Altos City Hall
The Electronic Document Management System project includes the conversion of hardcopy documents into digital format, and the maintenance of the operating software for the storage and retrieval of documents. The goal is to improve information sharing among departments and staff. This project increases efficiency in work flow for the creation, maintenance, preservation, and retrieval of project records and documentation, which improves the overall utilization of resources including funds, space, and staff time.
90 660
Agenda Item # 14.

Studies
Project Name: Project # : CD-01024
Project Budget: $1,750,000
Status: Ongoing
Department: Development Services/Planning
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 500,000 250,000 250,000 250,000 250,000 250,000 1,750,000 -
-
-
-
-
-
-
Total 500,000 250,000 250,000 250,000 250,000 250,000 1,750,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Prelim Design/Studies 500,000 250,000 250,000 250,000 250,000 250,000 1,750,000 -
-
-
-
-
-
-
Total 500,000 250,000 250,000 250,000 250,000 250,000 1,750,000 Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
General Plan
Citywide
The General Plan is the vision about how a community will grow, reflecting priorities and values while shaping the future. The City of Los Altos General Plan was last updated in 2002. Countless State laws have been established which necessitates a comprehensive overhaul of the exististing adopted plan. Most recently the City adopted its 6th Cycle Housing Element to comply with State Housing law. Upon adoption of a City's 6th Cycle Housing Element, the jurisdiction must update its Safety Element. When a jurisdiction is required to update two or more required elements of the General Plan it necessitates the creation of an additional required element, the Environmental Justice Element. Additionally, the City in 2022 adopted both its Climate Acition & Adaptaton Plan (CAAP) and it Complete Streets Master Plan (CSMP) both of which provide direction on how the City should continue to grow and develop well into the future. However, it is important for the City of Los Altos to integrate policies and the overall vision of both documents into the General Plan as it is the highest level regulatory land use document within the City.

The City's general plan is on going. At this time Community Development anticipate tentative completion of this project will be the end of the year. To date we have not received any invoice from the consultant 91 661
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01025
Project Budget: $250,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Downtown Parking 100,000 - - - - - 100,000
Grant - 150,000 - - - - 150,000
-
-
-
-
-
-
Total 100,000 150,000 - - - - 250,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Prelim Design/Studies 16,000 16,000
Equipment -
Construction 234,000 234,000
-
-
-
-
-
Total 16,000 234,000 - - - - 250,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Lighting Improvements
Downtown
City staff will improve the lighting within the downtown core because sidewalks, Veterans Community Plaza, and parking plazas are not extremely well lit in some locations. This will improve safety for residents and businesses while also increasing downtown vibrancy.

City staff will identify other lighting solutions that may limit their impact on the overall electrical infrastructure.
92 662
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01028
Project Budget: $75,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Downtown Parking 25,000 50,000 - - - - 75,000
-
-
-
-
-
-
-
Total 25,000 50,000 - - - - 75,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 75,000 - 75,000
-
-
-
-
-
-
-
Total - 75,000 - - - - 75,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Pothole Improvement
Downtown
As City staff aims to improve all of our parking plazas in the longterm, there are smaller issues, such as potholes, that need to be addressed on a regular basis. These pot holes can be addressed as they are identified.
93 663
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01029
Project Budget: $65,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Public Art 15,000 - - - - - 15,000
Grant - 50,000 - - - - 50,000
-
-
-
-
-
-
Total 15,000 50,000 - - - - 65,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Prelim Design/Studies - 65,000 65,000
Construction -
-
-
-
-
-
-
Total - 65,000 - - - - 65,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Bicycle Parking Installation
Downtown
Downtown has a number of bicycle parking within the downtown core, but there are not many locations for safe electric bicyle parking area. City staff will work to identify some electric bicycle storage options that may include charging if feasible.
94 664
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01030
Project Budget: $500,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park - 500,000 - - - - 500,000
-
-
-
-
-
-
-
Total - 500,000 - - - - 500,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Prelim Design/Studies - 500,000 500,000
-
-
-
-
-
-
-
Total - 500,000 - - - - 500,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Park Space with Parking
Downtown
Downtown Park Space with parking. Feasbility study to evaluate the undergound parking structure, preliminary layout and public outreach for the project. Also look into possible project funding 95 665
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-01031
Project Budget: $730,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Grant 230,000 500,000 - - - - 730,000
-
-
-
-
-
-
-
Total 230,000 500,000 - - - - 730,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 730,000 730,000
-
-
-
-
-
-
-
Total - 730,000 - - - - 730,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Downtown Park Space with Parking
Downtown
Install new EV charging station in the downtown area
96 666
Agenda Item # 14.

Downtown Development
Project Name: Project # : CD-XXXXX
Project Budget: $75,000
Status: New
Department: City Manager Office/Economic Development
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 75,000 - - - - 75,000
-
-
-
-
-
-
-
Total - 75,000 - - - - 75,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 75,000 - 75,000
-
-
-
-
-
-
-
Total - 75,000 - - - - 75,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Civic Center Way Fiunder Signage
Downtown
Remove existing way finder signs that has deteriorated and replace with new way finder signs around the Civic Center
97 667
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01004
Project Budget: $260,000
Status: Ongoing
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 10,000 210,000 10,000 10,000 10,000 10,000 260,000 -
-
-
-
-
-
-
Total 10,000 210,000 10,000 10,000 10,000 10,000 260,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Maintenance 9,000 10,000 10,000 10,000 10,000 10,000 59,000 Environmental 200,000 200,000
-
-
-
-
-
-
Total 9,000 210,000 10,000 10,000 10,000 10,000 259,000 Remaining budget: 1,000
Comments :

Capital Improvement and Major Maintenance Program
Halsey House Rehabilitation
Redwood Grove
The Facilities Maintenance Division manages the annual rat b d h f i l f h H l H
The requested budget is for annual rat abatement and rental of the chain-link fence. 98 668
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01006
Project Budget: $110,000
Status: Construction
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 110,000 110,000 - - - - 110,000
-
-
-
-
-
-
-
Total 110,000 110,000 - - - - 110,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 20,000 20,000
Construction 90,000 90,000
-
-
-
-
-
-
Total - 110,000 - - - - 110,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
999 Fremont
999 Fremont Ave.

The City-owned facility at 999 Fremont Ave. is currently unoccuped.

The Los Altos Police Department plans to use it as a sub-station with a few interior upgrades that will allow officers better access to the south side of the city. The facility will have a reception area for the public along with workspace, fitness area and break area for officers.

Funding for this project is to install a small kitchen space as well as a shower and changing space. Prior year funding added the walls that created the reception area.
99 669
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01009
Project Budget: $1,750,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 550,000 200,000 250,000 250,000 250,000 250,000 1,750,000 -
-
-
-
-
-
-
Total 550,000 200,000 250,000 250,000 250,000 250,000 1,750,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 100,000 100,000
Construction 650,000 250,000 250,000 250,000 250,000 1,650,000 -
-
-
-
-
-
Total - 750,000 250,000 250,000 250,000 250,000 1,750,000 Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Annual Pathway Rehabilitation
City Wide
The project provides for rehabilitation or replacement of existing bicycle and pedestrian pathway infrastructure that is not on the street system. Improvements will be based on condition assessment, the City’s Pedestrian Master Plan, Bicycle Transportation Master Plan, and Parks Plan.
100
670
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01011
Project Budget: $140,000
Status: Future Project
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 140,000 - - - - 140,000
-
-
-
-
-
-
-
Total - 140,000 - - - - 140,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 20,000 20,000
Construction 120,000 120,000
-
-
-
-
-
-
Total - 140,000 - - - - 140,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
City Hall Emergency Back-up Power Generator
Los Altos City Hall
The existing stand-by generator at City Hall was installed in 1998 and was brought over from the Police Department. The City has been required by Bay Area Air Quality Management District (BAAQMD) and California Air Resources Board (CARB) to register the emergency generator under the Portable Equipment Registration Program. The generator is subject to unscheduled inspections by the State for compliance with emission requirements. While the existing generator is meeting the current emission requirements, it is aging and at risk of exceeding emission standards soon. A new more energy-efficient generator will meet all BAAQMD requirements and will be more cost-effective to operate.
101
671
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01028
Project Budget: $140,000
Status: Construction
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 70,000 70,000 - - - - 140,000
-
-
-
-
-
-
-
Total 70,000 70,000 - - - - 140,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - 140,000 140,000
-
-
-
-
-
-
-
Total - 140,000 - - - - 140,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Designated Picnic Area
Heritage Oaks Parks
This project will create a new reservable picnic area for the public at Heritage Oaks Park. It will include purchasing and installing new picnic tables, BBQ grills, trash cans, and bulletin board that will follow the same occupancy limit as Grant Park picnic area. This will provide an additional small-group reservalble gathering space for the community that will also provide revenue for the City.
102
672
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01030
Project Budget: $423,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 180,000 163,000 - - - - 343,000
Grant 40,000 40,000 - - - - 80,000
-
-
-
-
-
-
Total 220,000 203,000 - - - - 423,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - 60,000 60,000
Construction 160,000 203,000 363,000
-
-
-
-
-
-
Total - 220,000 203,000 - - - 423,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Drainage and Drinking Fountains
Grant Park, Hillview Park, Heritage Oaks Park, Rosita Park & Village Park
Some of the parks in Los Altos have aged drinking fountains that are in need of replacement. This project will fund the purchase and installation of new "hydration station" drinking fountains that include bottle fillers and dog bowl fountains. The parks targeted for this project may need extensive plumbing work, while other may be a simple switchout with the existing drinking fountain.
103
673
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01032
Project Budget: $2,075,000
Status: Design
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 1,075,000 1,000,000 - - - - 2,075,000
-
-
-
-
-
-
-
Total 1,075,000 1,000,000 - - - - 2,075,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Public Outreach 25,000 25,000
Design 50,000 50,000
Construction 2,000,000 2,000,000
-
-
-
-
-
Total 75,000 2,000,000 - - - - 2,075,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Hillview Dog Park
Hillview Park
This funding is for the design and construction of the permanent dog park at Hillview. It is planned to be located where the current auxillary parking area currently is across from the main library.

Funding for this project includes conceptual design & public outreach in previous year and construction in the comming year. Construction includes drainage, grading, irrigation, fencing, plumbing, pathway lighting, landscape, hardscape, furniture signage and dog play equipment. The design phase will produce a preferred option that will be a divided "small dog/all dog" park and an alternative option that is an undivided "all-dog" park, leaving the option to retain the current temporary dog run at Hillview for small dogs, with upgrades. 104
674
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01034
Project Budget: $1,178,000
Status: Design
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 600,000 578,000 - - - - 1,178,000
-
-
-
-
-
-
-
Total 600,000 578,000 - - - - 1,178,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design 22,000 100,000 122,000
Construction 1,056,000 1,056,000
-
-
-
-
-
-
Total 22,000 1,156,000 - - - - 1,178,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Grant Park Facility (Electrical, Hot Water, & HVAC)
Grant Park
The community buildings at Grant Park are aged and in need of upgrades to provide the amenities desired for the Recreation programming and community services for the surrounding
community. The essential need is hot water in the activity room wing and air conditioning in both wings. In order to do that the electrical service for the entire facility must be increased. This project is to add these essentials to the buildings at Grant Park. Construction costs include facility rewiring, panel upgrades, PG&E upgrades and approvals, new and upgraded HVAC mechanical components, HVAC thermostats, HVAC control systems, hot water mechanical and plumbing connections.
105
675
Agenda Item # 14.

Technology
Project Name: Project # : CF-01036
Project Budget: $790,000
Status: New
Department: Finance
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Technology 450,000 340,000 - - - - 790,000
-
-
-
-
-
-
-
Total 450,000 340,000 - - - - 790,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin 21,000 769,000 790,000
Other Costs -
-
-
-
-
-
-
Total 21,000 769,000 - - - - 790,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
New Financial System
City Wide
This project is replacing the City's existing financial system with a more modern ERP system. The new system will enhance the reporting capabilities and streamline workflow processes within the organization. The City signed the contract with the vendor on December 2022.

Project kick-off is on July 2023 starting with the General Ledger, Accounts Payable and Purchasing modules. The next phase will be Payroll module in FY 24-25. The City is looking into the Asset Management module provided by the same vendor and will need to acquire potential qoutes subject to City Council's approval. 106
676
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01038
Project Budget: $1,312,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 242,000 242,000 828,000 - - - 1,312,000
-
-
-
-
-
-
-
Total 242,000 242,000 828,000 - - - 1,312,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 242,000 242,000
Construction 1,070,000 1,070,000
-
-
-
-
-
-
Total - 242,000 1,070,000 - - - 1,312,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Shoup Park Playground
Shoup Park
This project will upgrade the aging play equipment at Shoup Park. The funding includes design and construction services.
107
677
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01039
Project Budget: $550,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park - - 110,000 440,000 - - 550,000
-
-
-
-
-
-
-
Total - - 110,000 440,000 - - 550,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design - 110,000 110,000
Construction 440,000 440,000
-
-
-
-
-
-
Total - - 110,000 440,000 - - 550,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Marymeade Playground
Marymeade Park
This project will upgrade the aging play equipment at Marymeade Park. The funding includes design and construction services. 108
678
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-01041
Project Budget: $290,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 145,000 145,000 - - - - 290,000
-
-
-
-
-
-
-
Total 145,000 145,000 - - - - 290,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 290,000 290,000
-
-
-
-
-
-
-
Total - 290,000 - - - - 290,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Hillview Fitness Equipment
Hillview Park
This project will redesign and replace the aged outdoor fitness equipment at Hillview Park near the Little League baseball field. 109
679
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01042
Project Budget: $610,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park 285,000 285,000 - - - - 570,000
Grant - 40,000 - - - - 40,000
-
-
-
-
-
-
Total 285,000 325,000 - - - - 610,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 285,000 285,000
-
-
-
-
-
-
-
Total - 285,000 - - - - 285,000
Remaining budget: 325,000
Comments :

Capital Improvement and Major Maintenance Program
Garden House Upgrades
Garden House
This project will make basic upgrades to the main room and kitchen of the Garden House. The Garden house kitchen and main hall is rented on a regular basis and is highly desireable by the community based on its location and setting alongside Adobe creek. The kitchen is in need of cabinet, appliance and countertop updates, while the main event room is in need of new flooring, paint and window treatments. The project will also include new passive roof ventilation. 110
680
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01043
Project Budget: $0
Status: On Hold
Department: Public Safety
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park - - - - - - -
-
-
-
-
-
-
-
Total - - - - - - -
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total - -
-
-
-
-
-
-
-
Total - - - - - - -
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
San Antonio Club Upgrades
San Antonio Club
Upgrades to the interior and exterior of the historic facility. 111
681
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01045
Project Budget: $50,000
Status: New
Department: Public Safety
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 50,000 50,000 - - - - 100,000
-
-
-
-
-
-
-
Total 50,000 50,000 - - - - 100,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Maintenance - 100,000 100,000
-
-
-
-
-
-
-
Total - 100,000 - - - - 100,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Police Station Redevelopment
999 Fremont Ave, Los Altos
999 Fremont Ave is a City owned building which has sat vacant for several years. This facility is being updated to house a new Police substation and City employee gym. The facility requires some updating to the interior plumbing system and other minor infrastructure improvements to make it inhabitable for use and compliant with building codes.
112
682
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01047
Project Budget: $20,000
Status: New
Department: Public Safety
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 20,000 170,000 - - - - 190,000
-
-
-
-
-
-
-
Total 20,000 170,000 - - - - 190,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total - -
-
-
-
-
-
-
-
Total - - - - - - -
Remaining budget: 190,000
Comments :

Capital Improvement and Major Maintenance Program
Police Department Building Security Upgrades
1 N San Antonio Rd, Los Altos
The security glass surrounding the communications center is aging and beginning to crack and break. The weakened glass poses a safety and security risk and needs to be replaced/repaired. In addition, the Police department security cameras need replacement/upgrading. 113
683
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-01049
Project Budget: $462,000
Status: New
Department: ESUD/Storm Drain
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total In-Lieu Park - 60,000 402,000 - - - 462,000
-
-
-
-
-
-
-
Total - 60,000 402,000 - - - 462,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Construction - 60,000 402,000 462,000
-
-
-
-
-
-
-
Total - 60,000 402,000 - - - 462,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Caretaker House Demolition and Replacement
Caretaker House Demolition
This project will demolish the Caretaker house that is located in Redwood Grove and replace it with a new pre-fabricated restroom and office space. Based on the house location and condition, it is not usable as a public building and is currently being utilized as a storage facility for camp and open space restoration supplies. The project will need to evaluate ADA accessibility, and environmental factors given its proximity to the creek.
114
684
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-XXXX4
Project Budget: $230,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Grant - 230,000 - - - - 230,000
-
-
-
-
-
-
-
Total - 230,000 - - - - 230,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - 45,000 45,000
Construction 30,000 30,000
-
-
-
-
-
-
Total - 75,000 - - - - 75,000
Remaining budget: 155,000
Comments :

Capital Improvement and Major Maintenance Program
Energization Project
Civic Center
The Energization Station will provide a combination of Electric Vehicle Charging Stations (EVCS), energy generating workout equipment, a solar charging table, and an outdoor learning lab with educational signage. The project proposes to utilize City Sustainability Operating Budget to fund the civil design and educational signage.

This project was completed in FY 23/24.
115
685
Agenda Item # 14.

Civic Facilities-Buildings
Project Name: Project # : CF-XXXX2
Project Budget: $200,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 200,000 - - - - 200,000
-
-
-
-
-
-
-
Total - 200,000 - - - - 200,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - 5,000 5,000
Construction 18,000 18,000
-
-
-
-
-
-
Total - 23,000 - - - - 23,000
Remaining budget: 177,000
Comments :

Capital Improvement and Major Maintenance Program
Police Dept EV infrastructure
Civic Center
Construct necessary infrastructure to accommodate new EV vehicles for the PD Dept.
116
686
Agenda Item # 14.

Civic Facilities-Parks and Trails
Project Name: Project # : CF-XXXX3
Project Budget: $1,250,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 250,000 250,000 250,000 250,000 250,000 1,250,000 -
-
-
-
-
-
-
Total - 250,000 250,000 250,000 250,000 250,000 1,250,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - - -
Construction - -
-
-
-
-
-
-
Total - - - - - - -
Remaining budget: 1,250,000
Comments :

Capital Improvement and Major Maintenance Program
Almond fire station re-roofing
Almond Fire Station
Make necessary upgrade and modification of the fire station to accommodate new equipments and address building deficiencies. 117
687
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : CF-XXXX4
Project Budget: $750,000
Status: New
Department: Parks, Recreation, and Community Service/Maintenance Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 750,000 - - - - 750,000
-
-
-
-
-
-
-
Total - 750,000 - - - - 750,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Equipment - - -
Construction - -
-
-
-
-
-
-
Total - - - - - - -
Remaining budget: 750,000
Comments :

Capital Improvement and Major Maintenance Program
Downtown Parking Lot Resurfacing
Downtown Parking Lot Resurfacing
To prepare topographic survey of all parking lots in the downtown area. Design and reconstruct Parking lot 4, 5 and 6
118
688
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01001
Project Budget: $16,243,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Gas Tax 400,000 - 500,000 500,000 500,000 500,000 2,400,000 Measure B 675,000 622,000 622,000 622,000 622,000 622,000 3,785,000 SB1 758,000 360,000 360,000 360,000 360,000 360,000 2,558,000 -
-
-
-
Total 1,833,000 2,482,000 2,982,000 2,982,000 2,982,000 2,982,000 16,243,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 20,000 20,000 20,000 25,000 25,000 110,000 Design 20,000 30,000 30,000 35,000 35,000 150,000
Construction 1,757,816 2,815,000 2,815,000 2,805,000 2,805,000 12,997,816 Other Costs 60,000 60,000 60,000 60,000 60,000 300,000
-
-
-
-
Total - 1,857,816 2,925,000 2,925,000 2,925,000 2,925,000 13,557,816 Remaining budget: 2,685,184
Comments :

Capital Improvement and Major Maintenance Program
Annual Street Resurfacing
Streets and Roads of Los Altos
The annual street resurfacing project includes milling and an overlay of asphalt concrete (AC) on existing street surfaces that are approaching the end of their useful life, as evidenced by cracking and minor pavement failures.

Streets are selected for resurfacing in coordination with a Pavement Management Program (PMP) that provides a Citywide ranking of the condition of all the streets maintained by the City. The actual number of streets resurfaced each fiscal year depends on both the condition of streets and the bidding climate. City policy is to expend the amount budgeted rather than resurface an exact number of miles of streets. 119
689
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01003
Project Budget: $1,458,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Vehicle Registration Fees - - - - - - -
Gas Tax 109,000 150,000 150,000 150,000 150,000 150,000 859,000 Vehicle Registration Fees 100,000 99,000 100,000 100,000 100,000 100,000 599,000 SB1 - - - - - - -
-
-
-
-
Total 209,000 249,000 250,000 250,000 250,000 250,000 1,458,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 5,000 5,000 7,500 7,500 7,500 32,500
Design 20,000 20,000 25,000 25,000 25,000 115,000
Construction 220,000 220,000 235,000 260,000 260,000 1,195,000 Other Costs 5,000 5,000 7,500 7,500 7,500 32,500
-
-
-
-
Total - 250,000 250,000 275,000 300,000 300,000 1,375,000 Remaining budget: 83,000
Comments :

Capital Improvement and Major Maintenance Program
Street Striping
Streets and Roads of Los Altos
Roadway striping and markers throughout the City need to be refreshed on a regular basis. Adjustments of striping on existing roadway to reduce conflicts are also considered. Visibility of pavement markings is important to prevent traffic accidents and improve traffic flow.

Thi j ill f h Ci i h h l i i i
120
690
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01004
Project Budget: $5,600,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 200,000 200,000 200,000 200,000 200,000 1,000,000 Gas Tax 350,000 350,000 350,000 350,000 350,000 350,000 2,100,000 Vehicle Registration Fees 400,000 400,000 400,000 400,000 400,000 400,000 2,400,000 Measure B - 20,000 20,000 20,000 20,000 20,000 100,000
SB1 - - - - - - -
-
-
-
Total 750,000 970,000 970,000 970,000 970,000 970,000 5,600,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 10,000 10,000 10,000 10,000 10,000 50,000 Design 10,000 10,000 10,000 10,000 10,000 50,000
Construction 720,000 1,120,000 1,120,000 1,120,000 1,120,000 5,200,000 Other Costs 10,000 10,000 10,000 10,000 10,000 50,000
-
-
-
-
Total - 750,000 1,150,000 1,150,000 1,150,000 1,150,000 5,350,000 Remaining budget: 250,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Street Slurry Seal
City Wide
This project slurry- or micro-seals City streets annually, including cutout and repair of minor pavement failures. The seal typically places a thin layer of sand and oil over City streets. Neighborhood streets should receive a surface treatment (slurry seal) other than an overlay about every seven years. Sealing is a preventative maintenance treatment that prevents moisture from penetrating the pavement and softening the base material supporting the pavement.

Slurry seals have proven to be the best treatment for pavements in good condition based on life-cycle cost analysis because they extend the life of pavement for the lowest cost. Each application to streets in relatively good condition is expected to extend their useful life. Those streets selected for slurry sealing in any given year are chosen based on a Citywide ranking of the condition of all the streets that are maintained by the City. This process is done using the Pavement Management Program (PMP) developed by the Metropolitan Transportation Commission. 121
691
Agenda Item # 14.

Transportation-Pedestrian/Bicycle Safety
Project Name: Project # : TS-01005
Project Budget: $1,312,000
Status: Ongoing
Department: Public Works/ Engineering
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Traffic Impact Fees 412,000 - 225,000 225,000 225,000 225,000 1,312,000 -
-
-
-
-
-
-
Total 412,000 - 225,000 225,000 225,000 225,000 1,312,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 5,000 5,000 5,000 10,000 10,000 35,000
Design 25,000 25,000 30,000 35,000 35,000 150,000
Construction 125,000 150,000 170,000 180,000 180,000 805,000 Other Costs 20,000 20,000 20,000 25,000 25,000 110,000
-
-
-
-
Total - 175,000 200,000 225,000 250,000 250,000 1,100,000 Remaining budget: 212,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Concrete Repair
City Wide
This project addresses new sidewalk gap and curb/gutter installations and improvements to sidewalk and curb/gutter repairs that do not fall within the legal responsibility of adjacent property owners. For economies of scale, this project may be integrated with the annual street resurfacing contract.
122
692
Agenda Item # 14.

Transportation-Pedestrian/Bicycle Safety
Project Name: Project # : TS-01006
Project Budget: $1,700,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Traffic Impact Fees 200,000 - - - - - 200,000
SB1 - 300,000 300,000 300,000 300,000 300,000 1,500,000 -
-
-
-
-
-
Total 200,000 300,000 300,000 300,000 300,000 300,000 1,700,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 5,000 5,000 5,000 7,500 7,500 30,000
Design 5,000 5,000 5,000 7,500 7,500 30,000
Construction 85,000 185,000 210,000 230,000 230,000 940,000 Other Costs 5,000 5,000 5,000 5,000 5,000 25,000
-
-
-
-
Total - 100,000 200,000 225,000 250,000 250,000 1,025,000 Remaining budget: 675,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Traffic Sign Replacement
Streets and Roads of Los Altos
There are approximately 8,000 standard roadway traffic signs throughout the City including street name signs. The Traffic Sign Replacement project provides funds to inventory and maintain these signs. This project will also improve signage per the City’s Complete Streets Master Plan, where appropriate, to improve safe access for bicycles and pedestrians and safer routes to schools. For economies of scale, this project may be integrated with the annual street resurfacing contract.

New sign standards will be implemented as part of the sign replacement program to ensure compliance with best engineering practices recommended within the Manual of Uniform Traffic Control Devices. 123
693
Agenda Item # 14.

Transportation-Pedestrian/Bicycle Safety
Project Name: Project # : TS-01008
Project Budget: $766,000
Status: Ongoing
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Vehicle Registration Fees 111,000 105,000 - - - - 216,000 SB1 - 150,000 100,000 100,000 100,000 100,000 550,000
-
-
-
-
-
-
Total 111,000 255,000 100,000 100,000 100,000 100,000 766,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin 81,049 2,500 5,000 5,000 7,500 7,500 108,549 Design 5,000 7,500 7,500 10,000 10,000 40,000
Construction 20,000 32,500 32,500 50,000 50,000 185,000 Other Costs 2,500 5,000 5,000 7,500 7,500 27,500
-
-
-
-
Total 81,049 30,000 50,000 50,000 75,000 75,000 361,049 Remaining budget: 404,951
Comments :

Capital Improvement and Major Maintenance Program
Annual ADA Improvements (Streets and Roadways)
Streets and Roads of Los Altos
The project will continue efforts to improve Americans with Disabilities Act (ADA) accessibility within the public right of way (ROW) throughout the City. This would include ramps at various intersections throughout the City, correcting existing sidewalks that have inadequate access, ADA compliant pedestrian push buttons at City street intersections and also improve accessibility by replacing pedestrian paths of travel that are uplifted, cracked, too narrow, or otherwise out of compliance with current ADA requirements.

For economies of scale, this project may be integrated with the annual street resurfacing contract.

Improvements will align with City’s ADA transition plan. ADA compliance is a federal requirement. 124
694
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01055
Project Budget: $850,000
Status: Design
Department: Public Works/Engineering
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 366,000 244,000 240,000 - - - 850,000
-
-
-
-
-
-
-
Total 366,000 244,000 240,000 - - - 850,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 11,000 11,000
Construction 355,000 355,000
-
-
-
-
-
-
Total - 366,000 - - - - 366,000
Remaining budget: 484,000
Comments :

Capital Improvement and Major Maintenance Program
Fremont Ave Pedestrian Bridge Rehabilitation
Fremont Avenue's Pedestrian Bridge
Rehabilitation would include: replacement of timber decking, replacement of structural blocking and cross bracing, replacement of endspans middle glulam stringer, replacement of timber railing, installation of a drainage system, minor repairs to the bridge abutments, and backfilling of the first span to repair scour damage and loss of backfill material. Existing bridge abutments will remain.

This existing pedestrian/bicycle bridge was constructed in the mid-1970s and provides access to residents and commuters crossing Permanente Creek at Fremont Avenue. As result of the community outreach efforts in 2009 for the vehicular bridge replacement, concern was voiced over this structure. At that time, the City committed to evaluating this bridge as a follow up to the adjacent bridge replacement project. The feasibility study conducted in 2016 concluded rehabilitation to be the most cost effective and recommended alternative. 125
695
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01057
Project Budget: $1,330,130
Status: Design
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund 135,000 98,130 100,000 100,000 100,000 100,000 633,130 Traffic Impact Fees 445,000 2,000 - - - - 447,000
Measure B - 50,000 50,000 50,000 50,000 50,000 250,000
-
-
-
-
-
Total 580,000 150,130 150,000 150,000 150,000 150,000 1,330,130 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design Admin - 5,000 5,000
Construction 570,000 570,000
Other Costs 5,000 5,000
-
-
-
-
-
Total - 580,000 - - - - 580,000
Remaining budget: 750,130
Comments :

Capital Improvement and Major Maintenance Program
In-Road Light System Maintenance
Up to 18 Intersections in Los Altos
The City has existing pedestrian-activated in-pavement warning light systems at crosswalk locations in and around Downtown. The existing systems are past their useful life and failures in the equipment are starting to occur. This project will replace the 14 failed in-pavement crosswalk lights and adjacent signs with state of the art Rectangular Rapid Flash Beacon systems (RRFBs) and include the installation of RRFBs at four crosswalks that do not have the in-pavement lights. 126
696
Agenda Item # 14.

Transportation-Pedestrian/Bicycle Safety
Project Name: Project # : TS-01062
Project Budget: $10,522,000
Status: Future Project
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total OBAG 1,120,000 1,120,000 6,178,000 - - - 8,418,000
Traffic Impact Fees 280,000 283,000 950,000 - - - 1,513,000 Vehicle Registration Fees - - 591,000 - - - 591,000
-
-
-
-
-
Total 1,400,000 1,403,000 7,719,000 - - - 10,522,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 20,000 20,000 40,000
Design 1,380,000 1,380,000
Construction 7,352,620 7,352,620
Construction Mgmt 250,000 250,000
Other Costs 100,000 100,000
-
-
-
Total - 1,400,000 7,722,620 - - - 9,122,620
Remaining budget: 1,399,380
Comments :

Capital Improvement and Major Maintenance Program
San Antonio Road Complete Street Project
San Antonio Road
This project would employ best practice street design principles to create designated space for each mode of transporation, separating pedestrians and cyclists from motor vehicle traffic, and reducing conflicts between vulnerable road users and vehicles. This improvement project would facilitate a safer experience for these vulnerable roadway users and would provide a connection where a gap currently exists.
127
697
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-01064
Project Budget: $371,000
Status: Design
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Gas Tax - 371,000 - - - - 371,000
-
-
-
-
-
-
-
Total - 371,000 - - - - 371,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 5,000 5,000
Construction 190,000 190,000
Other Costs 5,000 5,000
-
-
-
-
-
Total - - 200,000 - - - 200,000
Remaining budget: 171,000
Comments :

Capital Improvement and Major Maintenance Program
Cristo Rey Guard Rail Repair Project
Cristo Rey Drive, Los Altos
A section of the guardrail on Cristo Rey Drive was hit by a vehicle and needs to be replaced.
128
698
Agenda Item # 14.

Transportation-Streets/Roadways
Project Name: Project # : TS-XXXXX
Project Budget: $500,000
Status: Design
Department: Public Works/Transportation
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total General Fund - 100,000 100,000 100,000 100,000 100,000 500,000 -
-
-
-
-
-
-
Total - 100,000 100,000 100,000 100,000 100,000 500,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Project Admin - 5,000 5,000
Construction 190,000 190,000
Other Costs 5,000 5,000
-
-
-
-
-
Total - - 200,000 - - - 200,000
Remaining budget: 300,000
Comments :

Capital Improvement and Major Maintenance Program
City wide traffic survey
Various location in the City
Conduct traffic survey to determine necessary speed limits 129
699
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01001
Project Budget: $5,256,000
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 2,596,000 300,000 880,000 300,000 880,000 300,000 5,256,000 -
-
-
-
-
-
-
Total 2,596,000 300,000 880,000 300,000 880,000 300,000 5,256,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design 209,000 300,000 300,000 300,000 1,109,000
Construction 650,000 880,000 880,000 2,410,000
Other Costs -
-
-
-
-
-
Total 859,000 300,000 880,000 300,000 880,000 300,000 3,519,000 Remaining budget: 1,737,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Sewer System Repair Program
Citywide. (The location of the 2023 project is on First Street from Plaza South to San Antonio Road.)
The 2013 Sanitary Sewer Master Plan Update recommended
replacement of segments of pipes located at various locations throughout the City that are included in the focused cleaning schedule that have severe sags. Such sags can cause accumulation of debris and grease which necessitates frequent cleaning.

The remaining balance of FY23-24 can be returned to the Sewer Fund since the First Street Sewer project was accepted and retention was paid. The $300,000 in FY24/25 is for design of the upcoming project only. 130
700
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01002
Project Budget: $6,240,000
Status: Design
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 2,600,000 1,080,000 200,000 1,080,000 200,000 1,080,000 6,240,000 - - - -
- - - -
-
-
-
-
-
Total 2,600,000 1,080,000 200,000 1,080,000 200,000 1,080,000 6,240,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design 97,000 200,000 200,000 497,000
Construction 1,000,000 1,000,000 1,000,000 3,000,000
Other Costs 80,000 80,000 80,000 240,000
-
-
-
-
-
Total 97,000 1,080,000 200,000 1,080,000 200,000 1,080,000 3,737,000 Remaining budget: 2,503,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Structural Reach Replacement
Citywide
The 2013 Sanitary Sewer Master Plan Update recommended
replacement of segments of pipes at various locations throughout the City that have multiple moderate-to-severe structural defects. The areas selected for replacement were identified by closed-circuit television (CCTV) inspection. The annual program to repair these segments began in FY 2013/14.

The current project includes replacement of sewer segments in the County unincorporated area. This project will go out for bid advertisement before the end of FY23/24. The remaining balance from FY23/24 needs to rollover into FY 24/25. 131
701
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01003
Project Budget: $1,550,000
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 300,000 250,000 250,000 250,000 250,000 250,000 1,550,000 -
-
-
-
-
-
-
Total 300,000 250,000 250,000 250,000 250,000 250,000 1,550,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Maintenance 287,000 250,000 250,000 250,000 250,000 250,000 1,537,000 -
-
-
-
-
-
-
Total 287,000 250,000 250,000 250,000 250,000 250,000 1,537,000 Remaining budget: 13,000
Comments :

Capital Improvement and Major Maintenance Program
Annual Root Foaming
Citywide
The Sewer Master Plan Update recommends that an annual project be performed to remove invasive tree roots within sewer mains. Root removal products currently on the market provide protection from future root growth for two to three years following application.

In FY23/24 the Sewer Maintenance Division is going to be performing root foaming in the segments located in the northern part of the City. The goal of the total root foaming to be completed is approximately 260,000 linear feet of sewer mainline. The remaining and encumbered funds of FY23/24 need to be rolled over to FY24/25. 132
702
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01005
Project Budget: $7,612,000
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 1,612,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 7,612,000 -
-
-
-
-
-
-
Total 1,612,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 7,612,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design 46,000 200,000 200,000 200,000 200,000 200,000 1,046,000 Construction 900,000 900,000 900,000 900,000 900,000 4,500,000 Other Costs 100,000 100,000 100,000 100,000 100,000 500,000 -
-
-
-
-
46,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 6,046,000 Remaining budget: 1,566,000
Comments :

Capital Improvement and Major Maintenance Program
Annual CIPP Corrosion Replacement
Citywide
This project consists of work to repair pipe corrosion using the curedin-place pipe (CIPP) repair method for the trunk sewer. The pipe sizes range from 24-inches to 42-inches, which are the largest pipe diameter sections in the system that deliver sewage to the Palo Alto Regional Water Quality Control Plant. The trunk sewer rehabilitation is divided into several phases to be more manageable to prioritize the rehabilitation of the most corroded reaches.

CIPP lining of four trunk sewer main segments on El Camino Real was completed in early May 2023. The remaining budget for FY23/24 can be returned to the Sewer Fund. The proposed budget for FY24/25 is only for the design of the upcoming CIPP lining project.
133
703
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01006
Project Budget: $492,000
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 130,000 60,000 74,000 75,000 76,000 77,000 492,000 -
-
-
-
-
-
-
Total 130,000 60,000 74,000 75,000 76,000 77,000 492,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Other Costs 48,170 60,000 74,000 75,000 76,000 77,000 410,170 -
-
-
-
-
-
-
Total 48,170 60,000 74,000 75,000 76,000 77,000 410,170 Remaining budget: 81,830
Comments :

Capital Improvement and Major Maintenance Program
Annual Fats, Oils, Grease Program (FOG)
Citywide
The Fats, Oil and Grease (FOG) Program is critical to the operation of a sewer system. This project provides funding for inspections and follow-up and to educate customers on best management practices (BMPs) to prevent sewer back-ups resulting from FOG being deposited into drains and ultimately to the sewage collection system.

The annual FOG program is focused on inspections of grease traps in the food services establishments (FSEs) throughout the City and the majority are located in the various commercial areas (e.g., Downtown, Loyola Corners, El Camino Real, etc.) The remaining funds from FY23/24 will be returned to the Sewer Fund. 134
704
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01009
Project Budget: $288,000
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 63,000 75,000 - 75,000 - 75,000 288,000
-
-
-
-
-
-
-
Total 63,000 75,000 - 75,000 - 75,000 288,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Other Costs 12,000 75,000 75,000 75,000 237,000
-
-
-
-
-
-
-
Total 12,000 75,000 - 75,000 - 75,000 237,000
Remaining budget: 51,000
Comments :

Capital Improvement and Major Maintenance Program
Sewer System Management Plan Update
Citywide
In accordance with State requirements, this project will update the City of Los Altos Sewer System Management Plan. The updating is typically done by a sewer management consultant. The update of the SSMP will be based on compliance with the State Water Resources Control Board (SWRCB) Sanitary Sewer Discharge Requirements (WDR).

The ongoing update to the SSMP involves bringing our programs into compliance with the new Statewide Sanitary Sewer Systems General Order, effective June 5, 2023.
135
705
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01011
Project Budget: $2,716,400
Status: Ongoing
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 516,400 440,000 440,000 440,000 440,000 440,000 2,716,400 -
-
-
-
-
-
-
Total 516,400 440,000 440,000 440,000 440,000 440,000 2,716,400 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Other Costs 497,000 459,400 440,000 440,000 440,000 440,000 2,716,400 -
-
-
-
-
-
-
Total 497,000 459,400 440,000 440,000 440,000 440,000 2,716,400 Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Sanitary Sewer Video Inspection
Citywide
As sewer system networks age, the risk of deterioration, blockages, and collapses become a major concern. Cleaning and inspecting sewer lines is essential to maintaining a properly functioning system. These activities further a community’s reinvestment into its wastewater infrastructure.

Inspection programs are required to determine current sewer conditions and to aid in planning a maintenance or rehabilitation strategy. Closedcircuit television (CCTV) inspections are the most frequently used, most cost efficient, and most effective method to inspect the internal condition of a sewer.

The 2013 Sanitary Sewer Master Plan Update recommends full video inspection of the sanitary sewer system every 5 years. Current system CCTV data was last collected between 2021 and 2023.

The City sanitary sewer system is divided into areas which are CCTV'd in rolling phases. The FY23/24 will soon be advertised for bids and the remaining funds will need to be rolled over to FY24/25. 136
706
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01012
Project Budget: $8,423,000
Status: Design
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 423,000 2,000,000 2,000,000 2,000,000 2,000,000 - 8,423,000 -
-
-
-
-
-
-
Total 423,000 2,000,000 2,000,000 2,000,000 2,000,000 - 8,423,000 Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Design 61,000 61,000
Construction 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 -
-
-
-
-
-
Total 61,000 2,000,000 2,000,000 2,000,000 2,000,000 - 8,061,000 Remaining budget: 362,000
Comments :

Capital Improvement and Major Maintenance Program
Adobe Creek Sewer Main Replacement
Along Adobe Creek between South Edith Avenue and Manresa Way The project involves rehabilitation and partial realignment of approximately 6,580 linear fee of sewer main along Adobe Creek. The construction of the project is to be completed in four phases.

Obtaining permits with regulatory agencies to work near and within the creek requires additional time, coordination, environmental submittal review, and overall project management.

The consultants are currently working towards obtaining permits as well as the 100% design submittal for the project. 137
707
Agenda Item # 14.

Wastewater Systems
Project Name: Project # : WW-01013
Project Budget: $100,000
Status: New
Department: Public Works/Sewers
Location:

Descriptions:

Cumulative
Appropriation by Funding
Source
Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Sewer 100,000 100,000 - - - - 200,000
-
-
-
-
-
-
-
Total 100,000 100,000 - - - - 200,000
Expenditures Prior years FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total Other Costs - 200,000 200,000
-
-
-
-
-
-
-
Total - 200,000 - - - - 200,000
Remaining budget: -
Comments :

Capital Improvement and Major Maintenance Program
Document Scanning
City Hall
The Document Scanning project includes the conversion of hardcopy documents into digital format and the maintenance of the operating software for the storage and retrieval of documents. This project increases efficiency in work flow for the creation , maintenance, preservation, and retrieval of project records and documentation, which improves the overall utilization of resources including space and staff time.

The goal is to improve information sharing among departments and staff. 138
708
Agenda Item # 14.
139
Appendices
709
Agenda Item # 14.
140
Appendix A: Glossary of Terms

ACCRUAL BASIS OF ACCOUNTING
The method of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows.

ADA
Americans with Disabilities Act

ADMINISTRATIVE CHARGE
A transfer of monies to the General Fund to reimburse the General Fund for work performed in other funds by an employee whose salary is budgeted in the General Fund.

APPROPRIATION
An authorization made by the City Council that permits City departments to make expenditures of governmental resources. All appropriations that have not been expended or lawfully encumbered return to the original fund. The City Council may increase or decrease appropriations by majority vote.

The City Manager may transfer appropriations within a department. All increases or transfers between funds or specific capital projects must be approved by the City Council.

APPROPRIATIONS LIMIT
As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. See City Financial Information to review the calculation.

AQMD
Air Quality Management District

ASSESSED VALUATION
The dollar value assigned to real estate or other property, by Santa Clara County for the purpose of levying property taxes.

ASSET
Resources owned or held that have an economic value.

BALANCED BUDGET
A budget in which income (revenue) is equal to or greater than expenditures.

BEGINNING FUND BALANCE
The balance of a fund including restricted, assigned, committed and unassigned values carrying over into the following year.

BOND
A written promise to pay a designated amount (called the principal) at a specific date in the future, 710 Agenda Item # 14.
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together with periodic interest at a specified rate. In the Financial Plan, these payments are identified as debt service. Bonds are usually used to obtain long-term financing for capital improvements.

BOND RATING
An opinion of a credit rating agency as to a debt issuer’s overall financial capacity to meet its financial commitments as they come due. It is a measure of risk associated with a debt issuer’s ability to pay its debt.

BUDGET - OPERATING
A fiscal plan detailing current operating programs, including an estimate of adopted expenditures and the means to finance them.

CARB
California Air Resources Board
CalPERS
California Public Employees’ Retirement System

CALTRANS
California Department of Transportation

CAPITAL IMPROVEMENT (CAPITAL PROJECT)
Refers to a specific project in the CIP. The City budgets at the project level. Capital projects are major projects (water lines, streets, parks, buildings, etc.) having a long-term nature/life, constructed or acquired for the public good.

CAPITAL IMPROVEMENT PROGRAM (CIP)
A five-year fiscal plan detailing the amount and timing of anticipated capital expenditures. Council adopts the first year of the CIP and approves the entire five-year plan in concept. It is updated annually with the adoption of the budget.

CAPITAL OUTLAY
These expenditures result in the acquisition of, or addition of, capital assets or infrastructure. They may occur in an operating program (e.g., the purchase of computers) or a capital project (e.g., land acquisition). Conversely, a capital project may have other categories of expense (e.g., labor costs for administrative personnel working on the project or other operating costs for materials and/or supplies that are not capital items).

CAPITAL PROJECTS FUNDS
established to account for resources used for the acquisition and construction of capital facilities by the City, except those financed by proprietary funds. The individual funds comprising this grouping include the Capital Projects Fund, Real Property Proceeds Fund, and the Community Facilities Renewal Fund and other dedicated special revenue funds. These and other funds (including Special Revenue, Enterprise and General Fund) comprise the funding sources for the CIP. 711
Agenda Item # 14.
142

CASH BASIS OF ACCOUNTING
A basis of accounting under which revenue and expenses are recognized when cash is received and cash is paid.

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
A federally funded program, the main objective of which is the development of viable urban communities through the provision of decent housing, a suitable living environment and economic opportunity, principally for low to moderate income persons.

COMPREHENSIVE ANNUAL FINANCIAL REPORT
The audited annual financial report of a government, which encompasses all funds.

CONSUMER PRICE INDEX (CPI)
An index that tracks the prices of a specified set of goods and services purchased by consumers, providing a measure of inflation (often considered a cost-of-living index).

COST RECOVERY
The extent to which costs are attributed directly to a service or program, as well as a reasonable share of indirect costs related to the service or program, that are recovered through charges for fees, charges or other revenues.

DEBT SERVICE
The repayment of principal and/or interest on borrowed funds.

DEBT SERVICE FUNDS
Governmental fund type used to account for the accumulation of resources for, and the payment of, general long- term debt principal and interest.

DEPARTMENT
A major administrative unit of the City, which indicates overall management responsibility for an operation or a group of related operations within a functional area, and the organizational level at which the budget is adopted and controlled.

DEPRECIATION
A non-cash expense representing the systemic and rational allocation of the cost of a capital asset over its useful life.

DIVISION
An organizational unit that indicates management responsibility for an operation or group of related operations within a functional area, subordinate to the department level of the organization.

ENCUMBRANCE
Commitment related to unperformed contracts for goods or services. 712
Agenda Item # 14.
143

ENTERPRISE FUNDS
Funds established to account for the operations and financing of self-supporting activities of a governmental unit that renders services on a user charge basis to the general public, similar to private business enterprises. The following funds operate the Wastewater Fund on an enterprise basis.

EXPENDITURE
The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss.

EXPENSE
Charges incurred (whether paid immediately or accrued) for operations, maintenance, interest or other charges.

FISCAL YEAR (FY)
The fiscal year for the City begins on July 1 of each year and ends on June 30 of the following year. It is designated by the calendar year in which it ends.

FTE (FULL-TIME EQUIVALENT)
The equivalent of a full-time position for one year, based on 1.0 FTE equaling 2,080 hours.

FUNCTION
An operational grouping of related departments.

FUND
An independent fiscal and accounting entity with a self-balancing set of accounts.

FUND BALANCE CLASSIFICATIONS
Fund balance is defined as the difference between assets and liabilities. Beginning in FY 2010/11, the City is required to reclassify fund balances into the following five categories to comply with the Governmental Accounting Standards Board Statement (GASB) No. 54, Fund Balance and Governmental Fund Types.
• Nonspendable
This is a portion of fund balance not available for appropriations by its nature or external restriction. Examples are inventories and donations that require intact principal values. • Spendable
Restricted: The restricted portion of fund balance is subject to externally enforceable legal restrictions. Examples are Gas Tax revenues and grant proceeds. • Committed
The committed portion of fund balance is constrained by the limitations imposed through formal City Council action. Only formal City Council action can remove or modify a previously committed amount.
• Assigned
The Assigned portion of fund balance is established for intended use by either the City Council 713
Agenda Item # 14.
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or its designee, such as the City Manager. No formal City Council action is needed to remove the intended use. GAAP required reserves, such as the Other Post-Employment Benefits (OPEB) reserve, belong to this category. The Fiscal Policy and State Revenue Stabilization policy balances belong to this category.
• Unassigned
The Unassigned portion of fund balance is that remaining after the non-spendable, the restricted, the committed, and the assigned fund balances are identified and recorded.

GENERAL FUND
This fund is one of five governmental fund types and typically serves as the chief operating fund of a government. The General Fund is used to account for all financial resources except those required to be accounted for in another fund.

GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP)
The conventions, rules, and procedures that serve as the norm for the fair presentation of financial statements.

GENERAL OBLIGATION BONDS
Bonds that are issued and secured by either the full faith and credit of the issuing government or by a promise to levy property taxes in an unlimited amount, as necessary to pay debt service, or both.

General obligation bonds of local agencies are typically only payable from ad valorem property taxes.

GEOGRAPHIC INFORMATION SYSTEM (GIS)
A computer system capable of integrating, storing, editing, analyzing, sharing, and displaying geographically-referenced information.

GFOA
Government Finance Officers Association

GOVERNMENTAL FUNDS
Funds generally used to account for tax-supported activities. There are five different types of governmental funds. Los Altos’ governmental funds include the General Fund, Other General Purpose funds, Special Revenue funds, Debt Service funds and Capital Projects funds.

GRANT
A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending on the grant.

INDIRECT COST
A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service.

INFRASTRUCTURE
The physical assets of a government (e.g., streets, sewers, public buildings and parks). 714
Agenda Item # 14.
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INTERNAL SERVICE FUNDS
Used to account for the financing of centralized services to different funds and City departments on a cost reimbursement basis (including replacement costs). Internal Service funds of the City include Workers’ Compensation, Liability and Dental Insurance.

MODIFIED ACCRUAL BASIS OF ACCOUNTING
The basis of accounting, according to which (a) revenues are recognized in the accounting period in which they become available and measurable and (b) expenditures are recognized in the accounting period in which the fund liability is incurred, if measurable.

OBJECTIVE
A specific, measurable goal formally established at the division level of the organization.

PERSONNEL SERVICES
A budget category used to capture the costs associated with employing full-time and part-time employees.

PROPRIETARY FUND
Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two different types of proprietary funds: Enterprise funds and Internal Service funds.

OPERATING EXPENDITURE
Personnel, materials and services, and capital outlay expenses required for a department to function.

OPERATING RESERVES
Unrestricted funds usually accumulated over several years, that are available for appropriation (also see Unreserved Fund Balance).

OPERATING REVENUES
Funds the government receives as income to pay for ongoing operations, such as taxes, fees from specific services, interest earnings, and grant revenues.

PAY-AS-YOU-GO BASIS
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

REVENUE
Sources of income financing the operations of government.

RFP
Request for Proposal
715
Agenda Item # 14.
146

SPECIAL REVENUE FUNDS
Used to account for the revenue derived from specific taxes or other earmarked revenue sources (other than for major capital projects) that are restricted by law or administrative action for expenditures to be used for specific purposes.

STRUCTURAL DEFICIT
A fiscal imbalance created when ongoing expenditures exceed ongoing revenues.

STRUCTURAL REDUCTIONS
Measures that either decrease or eliminate ongoing costs or generate new, ongoing revenues.

TRANSIENT OCCUPANCY TAX (TOT)
A tax on hotel, motel and timeshare stays of less than 30 days. The rate is currently 14%.

TRIPLE FLIP
This budget measure has officially expired. In March 2004, California voters approved the Governor’s budget measure which called for (among other things) the implementation of the “Triple Flip” to generate a dedicated revenue stream for bond repayment. One-quarter of sales tax revenues were redirected by the State and replaced with an equal amount of property tax revenues. Because the basis for the calculation of this replacement revenue continued to be the amount of taxable sales generated, the City recorded this replacement revenue in the sales tax category.

USER CHARGES
The payment of a fee for direct receipt of a public service by the party who benefits from the service.

UNRESERVED FUND BALANCE (also known as unrestricted fund balance) The portion of a fund’s balance that is not restricted for a specific purpose and is available for general appropriation.
716
Agenda Item # 14.
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Appendix B: Resolutions
717
Agenda Item # 14.

RESOLUTION NO. 2024-xxx
148

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS ESTABLISHING THE FY24/25 APPROPRIATIONS LIMIT
WHEREAS, California Constitutional Article 13B limits the total annual appropriations of cities; and
WHEREAS, it is the desire of this Council to establish its appropriations limit pursuant to Article13B.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby determines that said City’s appropriations limit, pursuant to Article 13B of the California Constitution using the annual percent change in population for Santa Clara County and the percent change in California for per capita personal income, is as follows:

FY 2024/25 $46,373,845
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution 2024-xxx Page 1
718
Agenda Item # 14.

RESOLUTION NO. 2024-XX
149

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS SETTING CERTAIN FEES AND CHARGES TO BE COLLECTED IN FY 2024/25
WHEREAS, the Los Altos Municipal Code specifies that certain fees and charges shall be set by Resolution of the City Council; and
WHEREAS, these fees and charges should be in amounts sufficient to recover the costs incurred by the City with respect to the functions to be performed by the City; and WHEREAS, certain development impact fees are set by separate Resolution of the City Council.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the fees and charges set forth in the attached FY 2024/25 Fee Schedule for the City and these fees shall become effective July 1, 2024 and shall remain in effect until a new Resolution amending the same is adopted by the City Council.

BE IT FURTHER RESOLVED that all other fees previously established by other City Council Resolution or Ordinance remain in effect.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of June, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
719
Agenda Item # 14.
150
City of Los Altos Fee Schedule FY 2024/25

DEVELOPMENT SERVICES

BUILDING DIVISION
Building Permit
Valuation based on price per square foot of construction. Minimum valuation for new residential and commercial construction is $564.00 per square-foot.

Total Valuation
$1.00 - $3,000.00 $240.21
$3,001.00 - $25,000.00
First $3,000 $240.21
Each Additional $1,000 $30.99
$25,001.00 - $50,000.00
First $25,000 $921.88
Each Additional $1,000 $31.92
$50,001.00 - $100,000.00
First $50,000 $1,719.82
Each Additional $1,000 $17.35
$100,001.00 - $500,000.00
First $100,000 $3,472.20
Each Additional $1,000 $7.59
$500,001.00 - $1,000,000.00
First $500,000 $7,549.02
Each Additional $1,000 $12.33
$1,000,001.00 and up
First $1,000,000 $14,276.78
Each Additional $1,000 $6.17
ADU Building Permit $0.00
720
Agenda Item # 14.
151
Electrical, Mechanical or Plumbing Permit
$1.00 - $3,000.00 $204.01
$3,001.00 - $25,000.00
First $3,000 $389.92
Each Additional $1,000 $24.18
$25,001.00 - $50,000.00
First $25,000 $921.88
Each Additional $1,000 $25.51
$50,001.00 - $100,000.00
First $50,000 $1,559.68
Each Additional $1,000 $52.47
$100,001.00 and up 1.62%
ADU Electrical, Mechanical or Plumbing
Permit $0.00
Plan Check
ADU Plan Check $0.00
Building Plan Check 135%
Energy Plan Check (Title 24) 25%
Solar/Photovoltaic Permit
Residential
15 kw or less $300.00
15kw - 50kw $300.00
Per kw above 15kw $10.00
51kw - 250kw $500.00
Per kw above 50kw $5.00
250+ kw $500.00
Per kw above 250kw $5.00
721
Agenda Item # 14.
152
Commercial
50kw or less $300.00
50kw - 250kw $500.00
Per kw above 50 kw $5.00
250+ kw $500.00
Per kw above 250 kw $5.00
Standalone Building Permits
Water Heater $150.00
Water Line/Sewer Line $302.00
Electric Vehicle (EV) Charging Station $300.00
Energy Storage System $400.00
Demolition Permit
Single Family $233.00
Commercial/Mixed-Use/Multifamily $356.00
Inspections
Re-inspection Request $248.00
Inspections Outside of Normal
Business Hours
(Minimu
m
Charge of 2 hours)
$576.00
Each Additional Hour $288.00
Expired Permits
Expired Permit Fees Based on Original Permit Fees
Penalty for Expired Permits
0 to 30 days $0.00
31st day through 60th day $200.00/per day
61st day through 120th day $400.00/per day
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Agenda Item # 14.
153
121st day and everyday thereafter $800.00/per day
Misc. Building Fees
Alternate Means and Methods Request
(AMMR) $444.00
Certificate of Occupancy $109.00
Temporary Certificate of Occupancy $653.00
Duplicate Permit Request $109.00
Street Address Change $726.00
Stop Work Penalties 2-4x All Plan review and Permit Fees In House Plan Check Review $296.00/per hour
Consultant Review Actual Cost
Building Code Compliance Review $148.00
Fees Assessed at Time of Building Permit Issuance
California Green Building Fund
Assessed at the rate of $4.20 per $100,000
in valuation, with appropriate fractions
thereof, but not less than $1.00 per every
$25,000 in valuation
Construction Tax (Established per
LAMC Chapter 3.24)
Single Family $0.41/per Square Foot
Commercial/Multifamily $0.68/per Square Foot
Strong Motion and Seismic Hazard
Mapping
Strong Motion Instrumentation &
Seismic Hazard Mapping Fees – SMIP
(1-3 Story Residential)
Valuation Amount x 0.00013 (Minimum
Fee $0.50)
Strong Motion Instrumentation &
723
Agenda Item # 14.
154
Seismic
Hazard Mapping Fees – SMIP
(Over 3 story residential & all
commercial)
Valuation Amount x 0.00028 (Minimum
Fee $0.50)
General Plan Maintenance Fee
(Charged
based Building Permit Fee) 7%
Technology Surcharge Fee (Charged
based Building Permit Fee) 5%
724
Agenda Item # 14.
155

ENGINEERING DIVISION
Encroachment Permit
Parking Stall
Base $291.00
Per Stall Per Day $34.00
Special $705.00
Miscellaneous $1,192.00
Plan Check
County Sewer Plan Check $1,793.00
Public Works Plan Check Actual Cost
Stormwater Management Plan Check $1,873.00
Transportation Plan Check Actual Cost
Sewer Permit & Fees
City $724.00
County $1,594.00
Sewer Tap-in $145.00
Sewer Dye Test $191.00
Transportation Permits
Transportation Permits
Single $16.00
Annual $90.00
725
Agenda Item # 14.
156
Inspection
Engineering Inspection Fee (Based
on Construction Costs) 6%
Additional Inspection Visit $352.00
Mapping Fees
Final Subdivision Map Check
Base $4,693.00
City Land Surveyor (Minimum Deposit) $2,000.00
Lot-Line Adjustment $2,717.00
Misc. Engineering Fees
Vacating Easement/Right-of-Way $11,143.00
Utility Street Cut Permit (Based
on Construction Costs) 4%
Temporary Lane Closure Permit
Application $628.00
Fees Assessed at Time of Engineering Permit Issuance
Technology Surcharge Fee (Charged
based Engineering Permit Fee) 5%

PLANNING DIVISION
General Applications
Annexation $18,001.00
Appeal $1,000.00
Application Modification
Single Family $1,012.00
Commercial/Multi-Family $1,703.00
Resolution No. 2024-xxx Page 8 of 19 726
Agenda Item # 14.
157
Applicaton Modification
Single-Family $2,341.00
Commercial/Multi-Family $5,127.00
Development Agreement $13,986.00
Environmental Review (Deposit) Actual Cost
Flood Hazard Letter $691.00
Home Occupation Permit $461.00
Preliminary Project Review
Staff Review $6,649.00
Planning Commission $11,068.00
Zoning Compliance/Verification Letter $691.00
Conditional Use Permit
New Use Permit or Modification $9,180.00
New Use Permit or Modification (NonProfit) $8,809.00
Temporary Use Permit $451.00
Design Review
Single Family
Administrative (<150 sq. ft.) $691.00
Administrative (>150 sq. ft.) $3,469.00
Zoning Administrator $6,415.00
Commercial/Multi-Family
Administrative $7,131.00
Planning Commission $14,825.00
Resolution No. 2024-xxx Page 9 of 19 727
Agenda Item # 14.
158
Historic Permit
Alteration Permit $7,172.00
Resource/Landmark Designation $4,275.00
Mills Act $6,579.00
Sign Review
Modification of Existing Sign $461.00
New/Modification of Sign Program $1,382.00
New Sign $691.00
Public Notification
Public Notice
$2.00/per resident or occupant within
notification boundary
Tree Removal
Tree Removal Permit
First Tree $300.00
Each Additional Tree $150.00
Invasive Species (subject to verification) $0.00
In-Lieu Tree Replacement Fee $1,200.00
Consulting Arborist Actual Cost
Long Range Planning
General Plan Amendment (Deposit) Actual Cost
Zone Change Actual Cost
Resolution No. 2024-xxx Page 10 of 19 728
Agenda Item # 14.
159
Zone Text Amendment (Deposit) Actual Cost
Map Amendment (Deposit) Actual Cost
Planned Unit Development (PUD) Actual Cost
Single-Story Overlay Zone Actual Cost
Parklet Permit
Initial Application $553.00
Annual Fee (Calculated per Square
Foot of Parklet Area) $3.00/sq. ft.

Sidewalk Dining
Sidewalk Permit
Initial Application $553.00
Annual Review $357.00
Outdoor Display Permit
Outdoor Display Permit $1,152.00
Subdivision Review
Certificate of Compliance $4,003.00
Reversion to Acreage $7,279.00
Tentative Subdivision Map Review
Tract Map $10,546.00
Parcel Map $10,546.00
Urban Lot Split $5,987.00
Lot Line Adjustment/Lot Merger $5,020.00
Map Extension or Modification
Administrative $3,728.00
Planning Commission/City Council $6,674.00
Resolution No. 2024-xxx Page 11 of 19 729
Agenda Item # 14.
160
Variance
Variance
Single Family $10,595.00
Commercial/Multi-Family $12,900.00
Fees Assessed at Time of Planning Project/Permit Submittal Technology Surcharge Fee (Charged
based Planning Project/Permit Fee) 5%
POLICE
Alarm Permit $43.50 per permit
Renewal $43.50 per permit
Late Renewal/Unpermitted Alarm
response
$90.50
False Alarm Response
First two responses in a permit year No charge
Third and subsequent responses $260.00
Alcohol Permit $120.00
Concealed Carry Weapon Permit
Initial Application $260.00
Bi-annual renewal $52.00
DUI Accident Response
Police Response $1,375.00
Fire Response $1,675.00
Fatal accident Fully allocated hourly rate for all
emergency personnel responding, not to
exceed $12,000.00 per incident
Jail Booking Fees Actual County Cost
Massage Establishment Permit
New $324.00
Annual Renewal $90.00
Massage Appeal Hearing $2,323 per appeal
Includes one hour of City Attorney time
Resolution No. 2024-xxx Page 12 of 19 730
Agenda Item # 14.
161
Miscellaneous Police Permit $179.30 Per Application
Parking Permit
Quarterly $46.00
Annual $114.00
Second Response Call-Back
Standard Response $221.00 Per Response After an Initial Warning
Juvenile Alcohol Party Response $957.00
Secondhand Dealer/Pawn Shop Permit
New $310.60
Annual Renewal $179.50
Solicitor Permit $179.30 Per Application
Special Event Permit Application
New For-Profit $500
New Non-Profit $400
On-Going For-Profit $200
On-Going Non-Profit $150
Special Event Police Service Actual Cost
Vehicle Impound Release $358.75 per vehicle
Vehicle Repossession $17.70 per vehicle
Verification/Clearance Letter $47.75 per letter
Subpoena $315.60
Subpoena Duces Tecum $15.60
Police Report Copies $0.20 per page and no charge for victims of crimes

PUBLIC WORKS/ENVIRONMENTAL SERVICES AND UTILITIES
County Sewer Plan Check $717.50 Per Plan
Encroachment Permit
Parking Stall $118.45 Plus $35.45 Per Stall Per Day
Special $508.10
Resolution No. 2024-xxx Page 13 of 19 731
Agenda Item # 14.
162
Miscellaneous $299.00 Per Permit
Final Subdivision Map Check $1,399.00 Per Map Plus Actual outside Costs
Flood Hazard Letter $83.55 Per Letter
Heavy Haul Permit $729.20 Per Permit
Public Works Inspection 6% of the Estimated Cost of Construction Lot-Line Adjustment $657.75 Plus Actual outside Costs
Sewer Dye Test $173.75 Per Test
Stormwater Management Plan Check $478.35 Per Application Temporary Lane Closure Permit $627.75 Per Permit Plus $70.95 Per Day After First Day
Utility Street Cut Permit 2% of Construction Cost ($200.00 Minimum)
Additional Inspection Visit (for existing
permit)
$191.10
Sewer Permit (City) $143.35
Sewer Permit (County) $268.95
Sewer Tap-in $59.80
Transportation Permit $29.75
Public Works Plan Check Actual Costs
Transportation Plan Check Actual Costs
Technology Surcharge – Permit System
Maintenance, Document Archiving
Maintenance, Document Backfile
Conversion
5% of all permits
Resolution No. 2024-xxx Page 14 of 19 732
Agenda Item # 14.
163

PARKS AND RECREATION
Banner Hanging
San Antonio/El Camino Real $464.60 Per Two Weeks
Downtown $464.60 Per Two Weeks
Fremont/Grant $384.50 Per Two Weeks
Lincoln Park
9-foot $192.30 Per Week
18-foot $384.60 Per Week
30-foot $464.65 Per Week
Los Altos Community Center Facility Rentals (per hour)
Community Room (Grand Oak)
Resident $286.10
Non-Resident $343.30
Non-Profit $143.00
Commercial $429.15
Meeting Room (Sequoia)
Resident $114.45
Non-Resident $143.00
Non-Profit $57.25
Commercial $171.65
Multi-purpose Room (Apricot,
Manzanita, Birch, Sycamore, Maple,
Courtyard only)
Resident $91.55
Non-Resident $114.45
Non-Profit $45.80
Commercial $137.35
Kitchen
Resident $57.25
Non-Resident $85.85
Non-Profit $28.55
Commercial $114.45
Lobby
Resident $114.45
Non-Resident $143.00
Non-Profit $57.25
Resolution No. 2024-xxx Page 15 of 19 733
Agenda Item # 14.
164
Commercial $171.65
Courtyard
Resident $57.25
Non-Resident $85.85
Non-Profit $28.55
Commercial $114.45
Package (Sequoia/Manzanita/Lobby)
Resident $240.30
Non-Resident $291.85
Non-Profit $120.15
Commercial $480.65
Package (Sequoia/Manzanita/Apricot)
Resident $240.30
Non-Resident $291.85
Non-Profit $120.15
Commercial $480.65
Package
(Seqouia/Manzanita/Buckeye/Madrone
)
Resident $183.10
Non-Resident $223.15
Non-Profit $91.55
Commercial $366.20
Full Facility Deposit $1,144.40
Other Facility Rentals (per hour)
Multi-purpose rooms
Resident $137.35
Non-Resident $171.70
Non-Profit $68.65
Commercial $274.65
Classrooms
Resident $57.25
Non-Resident $68.65
Non-Profit $45.80
Commercial $114.45
Resolution No. 2024-xxx Page 16 of 19 734
Agenda Item # 14.
165
San Antonio Club
Resident $137.35
Non-Resident $171.70
Non-Profit $68.65
Commercial $274.65
Tennis and Bocce Courts
Resident $10.40
Non-Resident N/A
Non-Profit $7.90
Commercial N/A
Athletic Fields
Resident $57.25
Non-Resident $68.65
Non-Profit $28.60
Commercial N/A
Gymnasium (Half)
Resident $97.30
Non-Resident $125.85
Non-Profit $51.50
Commercial $183.10
Gymnasium (Full)
Resident $160.20
Non-Resident $206.00
Non-Profit $91.55
Commercial $320.45
Classroom Deposit $286.10
Multi-purpose room Deposit $572.20
Other Facility Rentals (per hour)
Veterans Community Plaza Half Day
Resident $160.90
Non-Resident $206.00
Non-Profit $63.00
Commercial N/A
Resolution No. 2024-xxx Page 17 of 19 735
Agenda Item # 14.
166
Veterans Community Plaza Full Day
Resident $251.75
Non-Resident $314.75
Non-Profit $103.00
Commercial N/A
Patriot Corner Picnic Area Half Day
Resident $171.65
Non-Resident $217.50
Non-Profit N/A
Commercial $343.30
Patriot Corner Picnic Area Full Day
Resident $251.75
Non-Resident $314.75
Non-Profit N/A
Commercial $503.50
Grant Picnic Area Half Day
Resident $103.00
Non-Resident $125.85
Non-Profit N/A
Commercial $206.00
Grant Picnic Area Full Day
Resident $137.30
Non-Resident $166.00
Non-Profit N/A
Commercial $274.65
Miscellaneous
Key Replacement $144.45
Facility Rentals
Additional Facility Attendant $25.15 per hour
Linen Rental $28.60 per linen
Senior Lunch Program
Weekly Lunch Donation Only
Holiday Lunch Donation Only
Resolution No. 2024-xxx Page 18 of 19 736
Agenda Item # 14.
167

OTHER FEES
Business License Listing $47.75 Per Request
Business License Duplicate $11.70 Per Request
City Initiative Filing $200.00 Per Initiative, Refunded if Within One Year of Filing the Notice of Intent,
the Elections Official Certifies the
Sufficiency of the Petition
Damage to City Property Time/Material
Document Certification $25.00 Per Certification
Document Reproduction $0.25 Per Page
Fair Political Practices Commission
Related
$0.10 Per Page
DVD Copy $2.00 Per Disk
Non-Sufficient Funds Check Processing $41.50 Per NSF Check Notary Fee $11.00
Tobacco Retailer License
Initial $286.10
Annual $171.70
Resolution No. 2024-xxx Page 19 of 19 737
Agenda Item # 14.
168
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING THE UPDATED FISCAL YEAR 2024/25 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and
WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provide upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and
WHEREAS, the City should adjust pay to reflect changes in the region’s cost of living; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the Update Fiscal Year 2024/25 Pay Schedule in Exhibit A reflecting these classification market pay adjustments.

Resolution No. 2024-xxx 738
Agenda Item # 14.
169
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-xxx 739
Agenda Item # 14.
170
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS APPROVING THE UPDATED FISCAL YEAR 2024/25 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and
WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provide upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and
WHEREAS, the City should adjust pay to reflect changes in the region’s cost of living; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby adopts the Update Fiscal Year 2024/25 Pay Schedule in Exhibit A reflecting these classification market pay adjustments.

Resolution No. 2024-xxx 740
Agenda Item # 14.
171
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-xxx 741
Agenda Item # 14.
172
(M) Market Adjustment
(R) Market Range Adjustment
City of Los Altos - Full Time Salary Schedule FY 24/25 Biweekly Monthly Annual Resolution 2024-XX Unrep. Department Head Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E City Manager Exempt $10,945.96 $23,716.25 $284,595.00
Assistant City Manager (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Police Chief (R) Exempt $8,986.24 Open Range $10,922.77 $19,470.19 Open Range $23,666.01 $233,642.24 Open Range $283,992.14 Public Works Director (R) Exempt $8,509.13 Open Range $10,342.85 $18,436.45 Open Range $22,409.50 $221,237.38 Open Range $268,914.04 Development Services Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Parks, Recreation, & Community Svs. Director (R) Exempt $8,127.62 Open Range $9,879.12 $17,609.84 Open Range $21,404.76 $211,318.12 Open Range $256,857.17 Finance Director (R) Exempt $8,125.10 Open Range $9,876.06 $17,604.38 Open Range $21,398.12 $211,252.52 Open Range $256,777.43 Human Resources Director Exempt $7,690.04 Open Range $9,347.25 $16,661.76 Open Range $20,252.37 $199,941.16 Open Range $243,028.49 Unrep. Management Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Deputy City Manager (R) Exempt $7,357.83 Open Range $8,943.49 $15,941.97 Open Range $19,377.56 $191,303.58 Open Range $232,530.70 Deputy Director (R) Exempt $7,210.67 Open Range $8,764.62 $15,623.13 Open Range $18,990.01 $187,477.51 Open Range $227,880.08 Police Captain Exempt $7,195.11 Open Range $8,745.70 $15,589.41 Open Range $18,949.03 $187,072.92 Open Range $227,388.31 Capital Improvement Projects Manager Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 City Engineer Exempt $6,848.41 Open Range $8,324.29 $14,838.23 Open Range $18,035.96 $178,058.70 Open Range $216,431.46 Financial Services Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Information Technology Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Human Resources Manager Exempt $6,518.42 Open Range $7,923.18 $14,123.24 Open Range $17,166.88 $169,478.84 Open Range $206,002.58 Building Official Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Development Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Planning Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Transportation Services Manager Exempt $6,053.00 Open Range $7,357.46 $13,114.83 Open Range $15,941.16 $157,377.95 Open Range $191,293.88 Maintenance Superintendent (R) Exempt $5,995.95 Open Range $7,288.11 $12,991.23 Open Range $15,790.92 $155,894.70 Open Range $189,490.98 City Clerk (R) Exempt $5,995.93 Open Range $7,288.09 $12,991.18 Open Range $15,790.86 $155,894.18 Open Range $189,490.35 Assistant to the City Manager Exempt $5,711.63 Open Range $6,942.52 $12,375.19 Open Range $15,042.12 $148,502.28 Open Range $180,505.45 Project Manager Exempt $5,620.81 Open Range $6,832.13 $12,178.42 Open Range $14,802.95 $146,141.07 Open Range $177,635.38 Recreation Manager (R) Exempt $5,407.59 Open Range $6,572.96 $11,716.45 Open Range $14,241.41 $140,597.34 Open Range $170,896.95 Public Information Officer Exempt $5,222.93 Open Range $6,348.51 $11,316.36 Open Range $13,755.10 $135,796.27 Open Range $165,061.22 Unrep. Confidential Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Accountant Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Senior Human Resouces Analyst Exempt $4,631.42 $4,862.99 $5,106.14 $5,361.45 $5,629.52 $10,034.75 $10,536.49 $11,063.31 $11,616.48 $12,197.30 $120,417.00 $126,437.85 $132,759.75 $139,397.73 $146,367.62 Management Analyst II Exempt $4,518.46 $4,744.38 $4,981.60 $5,230.68 $5,492.22 $9,790.00 $10,279.50 $10,793.48 $11,333.15 $11,899.81 $117,480.00 $123,354.00 $129,521.70 $135,997.79 $142,797.68 Human Resources Analyst II Exempt $4,408.26 $4,628.67 $4,860.10 $5,103.11 $5,358.26 $9,551.22 $10,028.78 $10,530.22 $11,056.73 $11,609.57 $114,614.64 $120,345.37 $126,362.64 $132,680.77 $139,314.81 Human Resources Analyst I Exempt $4,300.74 $4,515.77 $4,741.56 $4,978.64 $5,227.57 $9,318.26 $9,784.18 $10,273.39 $10,787.05 $11,326.41 $111,819.16 $117,410.12 $123,280.62 $129,444.65 $135,916.89 Management Analyst I (R) Exempt $4,287.80 $4,502.19 $4,727.30 $4,963.66 $5,211.84 $9,290.23 $9,754.74 $10,242.48 $10,754.60 $11,292.33 $111,482.73 $117,056.87 $122,909.71 $129,055.20 $135,507.96 Confidential Exectuive Assistant (R) Non-Exempt $3,658.66 $3,841.59 $4,033.67 $4,235.35 $4,447.12 $7,927.09 $8,323.44 $8,739.62 $9,176.60 $9,635.43 $95,125.08 $99,881.33 $104,875.40 $110,119.17 $115,625.13 Human Resources Technician Non-Exempt $3,529.82 $3,706.31 $3,891.62 $4,086.20 $4,290.51 $7,647.93 $8,030.33 $8,431.85 $8,853.44 $9,296.11 $91,775.19 $96,363.95 $101,182.15 $106,241.26 $111,553.32 Deputy City Clerk Exempt $3,433.98 $3,605.68 $3,785.96 $3,975.26 $4,174.02 $7,440.29 $7,812.30 $8,202.92 $8,613.06 $9,043.72 $89,283.45 $93,747.62 $98,435.00 $103,356.75 $108,524.59

Revised: 06/11/2024 Adopted by City Council 06/11/24
Resolution 2024-XX
City Manager: N/A
Unrepresented Department Heads: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 Unrepresented Management: 3.8% COLA & Market Range Adjustment to Individual Classifications effective 06/23/24 Unrepresented Confidential: 3.8% COLA & Market Range Adjustments to Individual Classifications increase effective 06/23/24 LAMEA: 3.8% COLA increase effective 06/23/24
POA: N/A
Teamsters: 3.5% increase and Market Adjustments to Individual Classifications effective 06/23/24 742
Agenda Item # 14.

LAMEA: 3.8% COLA increase effective 06/23/24
173
City of Los Altos - Full Time Salary Schedule FY 24/25 Biweekly Monthly Annual Resolution 2024-XX LAMEA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Engineer Exempt $5,598.15 $5,878.06 $6,171.97 $6,480.56 $6,804.59 $12,129.33 $12,735.80 $13,372.59 $14,041.22 $14,743.28 $145,552.01 $152,829.61 $160,471.09 $168,494.65 $176,919.38 Senior Planner Exempt $5,468.74 $5,742.18 $6,029.28 $6,330.75 $6,647.29 $11,848.93 $12,441.38 $13,063.45 $13,716.62 $14,402.45 $142,187.20 $149,296.56 $156,761.39 $164,599.46 $172,829.44 Senior Network Systems Administrator Exempt $5,245.22 $5,507.48 $5,782.85 $6,072.00 $6,375.60 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $13,813.79 $136,375.70 $143,194.48 $150,354.21 $157,871.92 $165,765.51 Information Technology Analyst II Exempt $4,995.45 $5,245.22 $5,507.48 $5,782.85 $6,072.00 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $129,881.62 $136,375.70 $143,194.48 $150,354.21 $157,871.92 Network Systems Administrator Exempt $4,995.45 $5,245.22 $5,507.48 $5,782.85 $6,072.00 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $13,155.99 $129,881.62 $136,375.70 $143,194.48 $150,354.21 $157,871.92 Associate Civil Engineer Non-Exempt $4,885.75 $5,130.04 $5,386.54 $5,655.87 $5,938.66 $10,585.80 $11,115.08 $11,670.84 $12,254.38 $12,867.10 $127,029.54 $133,381.02 $140,050.07 $147,052.57 $154,405.20 Information Technology Analyst I Exempt $4,757.57 $4,995.45 $5,245.22 $5,507.48 $5,782.85 $10,308.06 $10,823.47 $11,364.64 $11,932.87 $12,529.52 $123,696.78 $129,881.62 $136,375.70 $143,194.48 $150,354.21 Associate Planner Non-Exempt $4,614.59 $4,845.32 $5,087.59 $5,341.97 $5,609.07 $9,998.29 $10,498.20 $11,023.11 $11,574.27 $12,152.98 $119,979.47 $125,978.44 $132,277.36 $138,891.23 $145,835.79 Senior Building Inspector Exempt $4,551.74 $4,779.32 $5,018.29 $5,269.20 $5,532.66 $9,862.09 $10,355.20 $10,872.96 $11,416.61 $11,987.44 $118,345.13 $124,262.39 $130,475.51 $136,999.28 $143,849.25 Assistant Civil Engineer Non-Exempt $4,318.79 $4,534.73 $4,761.46 $4,999.54 $5,249.51 $9,357.37 $9,825.24 $10,316.50 $10,832.33 $11,373.95 $112,288.47 $117,902.90 $123,798.04 $129,987.95 $136,487.34 Accountant Non-Exempt $4,277.06 $4,490.91 $4,715.46 $4,951.23 $5,198.80 $9,266.97 $9,730.32 $10,216.83 $10,727.67 $11,264.06 $111,203.61 $116,763.79 $122,601.98 $128,732.08 $135,168.68 Administrative Officer Exempt $4,277.06 $4,490.91 $4,715.46 $4,951.23 $5,198.80 $9,266.97 $9,730.32 $10,216.83 $10,727.67 $11,264.06 $111,203.61 $116,763.79 $122,601.98 $128,732.08 $135,168.68 Senior Recreation Supervisor Non-Exempt $4,271.95 $4,485.55 $4,709.83 $4,945.32 $5,192.58 $9,255.89 $9,718.69 $10,204.62 $10,714.85 $11,250.60 $111,070.73 $116,624.27 $122,455.48 $128,578.26 $135,007.17 Maintenance Supervisor Non-Exempt $4,189.37 $4,398.84 $4,618.78 $4,849.72 $5,092.21 $9,076.97 $9,530.82 $10,007.36 $10,507.73 $11,033.12 $108,923.67 $114,369.85 $120,088.34 $126,092.76 $132,397.40 Emergency Response Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Economic Development Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Sustainability Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Public Information Coordinator Non-Exempt $4,188.14 $4,397.55 $4,617.42 $4,848.29 $5,090.71 $9,074.30 $9,528.02 $10,004.42 $10,504.64 $11,029.87 $108,891.62 $114,336.20 $120,053.01 $126,055.66 $132,358.45 Assistant Planner Non-Exempt $4,177.05 $4,385.90 $4,605.19 $4,835.45 $5,077.23 $9,050.27 $9,502.78 $9,977.92 $10,476.82 $11,000.66 $108,603.21 $114,033.37 $119,735.04 $125,721.79 $132,007.88 Building Inspector Non-Exempt $4,117.88 $4,323.78 $4,539.97 $4,766.97 $5,005.31 $8,922.08 $9,368.19 $9,836.60 $10,328.43 $10,844.85 $107,065.01 $112,418.26 $118,039.17 $123,941.13 $130,138.19 Recreation Supervisor Non-Exempt $4,063.65 $4,266.84 $4,480.18 $4,704.19 $4,939.40 $8,804.58 $9,244.81 $9,707.05 $10,192.41 $10,702.03 $105,654.99 $110,937.74 $116,484.63 $122,308.86 $128,424.31 GIS Technician Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Junior Engineer Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Police Records Supervisor Non-Exempt $3,925.61 $4,121.89 $4,327.99 $4,544.38 $4,771.60 $8,505.49 $8,930.76 $9,377.30 $9,846.17 $10,338.47 $102,065.87 $107,169.16 $112,527.62 $118,154.00 $124,061.70 Construction Inspector Non-Exempt $3,738.27 $3,925.18 $4,121.44 $4,327.51 $4,543.89 $8,099.58 $8,504.55 $8,929.78 $9,376.27 $9,845.08 $97,194.90 $102,054.65 $107,157.38 $112,515.25 $118,141.01 Engineering Technician Non-Exempt $3,738.27 $3,925.18 $4,121.44 $4,327.51 $4,543.89 $8,099.58 $8,504.55 $8,929.78 $9,376.27 $9,845.08 $97,194.90 $102,054.65 $107,157.38 $112,515.25 $118,141.01 Information Technology Technician Non-Exempt $3,612.55 $3,793.17 $3,982.83 $4,181.98 $4,391.07 $7,827.19 $8,218.55 $8,629.47 $9,060.95 $9,513.99 $93,926.23 $98,622.54 $103,553.67 $108,731.36 $114,167.92 Code Enforcement Officer Non-Exempt $3,522.37 $3,698.49 $3,883.41 $4,077.59 $4,281.46 $7,631.80 $8,013.40 $8,414.06 $8,834.77 $9,276.51 $91,581.66 $96,160.74 $100,968.78 $106,017.22 $111,318.08 Accounting Technician II Non-Exempt $3,399.32 $3,569.29 $3,747.75 $3,935.14 $4,131.89 $7,365.19 $7,733.45 $8,120.12 $8,526.13 $8,952.44 $88,382.31 $92,801.43 $97,441.50 $102,313.57 $107,429.25 Development Services Technician Non-Exempt $3,308.11 $3,473.52 $3,647.19 $3,829.55 $4,021.03 $7,167.58 $7,525.96 $7,902.25 $8,297.37 $8,712.23 $86,010.92 $90,311.47 $94,827.04 $99,568.39 $104,546.81 Executive Assistant Non-Exempt $3,208.28 $3,368.69 $3,537.13 $3,713.98 $3,899.68 $6,951.27 $7,298.83 $7,663.77 $8,046.96 $8,449.31 $83,415.21 $87,585.97 $91,965.27 $96,563.53 $101,391.71 Recreation Coordinator Non-Exempt $3,086.26 $3,240.57 $3,402.60 $3,572.73 $3,751.36 $6,686.89 $7,021.23 $7,372.30 $7,740.91 $8,127.96 $80,242.68 $84,254.81 $88,467.55 $92,890.93 $97,535.48 Facilities Coordinator Non-Exempt $3,086.26 $3,240.57 $3,402.60 $3,572.73 $3,751.36 $6,686.89 $7,021.23 $7,372.30 $7,740.91 $8,127.96 $80,242.68 $84,254.81 $88,467.55 $92,890.93 $97,535.48 Lead Records Specialist Non-Exempt $2,995.05 $3,144.80 $3,302.04 $3,467.14 $3,640.50 $6,489.27 $6,813.74 $7,154.42 $7,512.15 $7,887.75 $77,871.29 $81,764.85 $85,853.10 $90,145.75 $94,653.04 Accounting Technician I Non-Exempt $2,951.91 $3,099.51 $3,254.48 $3,417.21 $3,588.07 $6,395.81 $6,715.60 $7,051.38 $7,403.95 $7,774.14 $76,749.69 $80,587.17 $84,616.53 $88,847.35 $93,289.72 Records Specialist Non-Exempt $2,720.20 $2,856.20 $2,999.02 $3,148.97 $3,306.41 $5,893.76 $6,188.44 $6,497.87 $6,822.76 $7,163.90 $70,725.08 $74,261.33 $77,974.40 $81,873.12 $85,966.77 Accounting Office Assistant Non-Exempt $2,595.71 $2,725.50 $2,861.77 $3,004.86 $3,155.10 $5,624.04 $5,905.24 $6,200.50 $6,510.53 $6,836.05 $67,488.45 $70,862.87 $74,406.02 $78,126.32 $82,032.63 Office Assistant II Non-Exempt $2,585.85 $2,715.14 $2,850.90 $2,993.44 $3,143.12 $5,602.67 $5,882.81 $6,176.95 $6,485.80 $6,810.08 $67,232.08 $70,593.69 $74,123.37 $77,829.54 $81,721.02 Office Assistant I Non-Exempt $2,322.09 $2,438.19 $2,560.10 $2,688.11 $2,822.51 $5,031.19 $5,282.75 $5,546.89 $5,824.23 $6,115.44 $60,374.28 $63,393.00 $66,562.65 $69,890.78 $73,385.32

Revised: 06/11/2024 Adopted by City Council 06/11/24
Resolution7432024-XX
Agenda Item # 14.

POA: N/A
174
City of Los Altos - Full Time Salary Schedule FY 24/25 Biweekly Monthly Annual Resolution 2024-XX POA Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Police Sergeant Non-Exempt $5,689.97 $5,974.47 $6,273.19 $6,586.85 $6,916.20 $12,328.27 $12,944.69 $13,591.92 $14,271.52 $14,985.09 $147,939.26 $155,336.22 $163,103.04 $171,258.19 $179,821.10 Police Corporal Non-Exempt $5,062.14 $5,315.25 $5,581.01 $5,860.06 $6,153.06 $10,967.97 $11,516.36 $12,092.18 $12,696.79 $13,331.63 $131,615.59 $138,196.37 $145,106.19 $152,361.50 $159,979.58 Communications Supervisor Non-Exempt $4,758.17 $4,996.08 $5,245.88 $5,508.18 $5,783.59 $10,309.37 $10,824.84 $11,366.08 $11,934.39 $12,531.11 $123,712.48 $129,898.10 $136,393.01 $143,212.66 $150,373.29 Police Officer Non-Exempt $4,821.61 $5,062.69 $5,315.83 $5,581.62 $5,860.70 $10,446.83 $10,969.17 $11,517.63 $12,093.51 $12,698.18 $125,361.93 $131,630.02 $138,211.53 $145,122.10 $152,378.21 Lead Communications Officer Non-Exempt $4,531.59 $4,758.17 $4,996.08 $5,245.88 $5,508.18 $9,818.45 $10,309.37 $10,824.84 $11,366.08 $11,934.39 $117,821.41 $123,712.48 $129,898.10 $136,393.01 $143,212.66 Police Officer Trainee Non-Exempt $4,414.38 $4,635.10 $4,866.85 $5,110.20 $5,365.71 $9,564.49 $10,042.71 $10,544.85 $11,072.09 $11,625.70 $114,773.87 $120,512.56 $126,538.19 $132,865.10 $139,508.35 Communications Officer Non-Exempt $4,117.71 $4,323.60 $4,539.78 $4,766.77 $5,005.10 $8,921.71 $9,367.79 $9,836.18 $10,327.99 $10,844.39 $107,060.49 $112,413.51 $118,034.19 $123,935.90 $130,132.69 Crime Analyst* Non-Exempt $3,943.64 $4,140.82 $4,347.86 $4,565.26 $4,793.52 $8,544.55 $8,971.78 $9,420.37 $9,891.39 $10,385.96 $102,534.64 $107,661.37 $113,044.44 $118,696.66 $124,631.50 Community Service Officer Non-Exempt $3,242.41 $3,404.53 $3,574.76 $3,753.50 $3,941.17 $7,025.23 $7,376.49 $7,745.31 $8,132.58 $8,539.21 $84,302.71 $88,517.84 $92,943.73 $97,590.92 $102,470.47

Revised: 06/11/2024 Adopted by City Council 06/11/24
Resolution 2024-XX
744
Agenda Item # 14.

Teamsters: 3.5% increase and Market Adjustments to Individual Classifications effective 06/23/24 175
City of Los Altos - Full Time Salary Schedule FY 24/25 Biweekly Monthly Annual Resolution 2024-XX Teamsters Classifications FLSA Status Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Senior Wastewater Maintenance Worker Non-Exempt $3,843.09 Open Range $4,671.30 $8,326.69 Open Range $10,121.14 $99,920.28 Open Range $121,453.73 Equipment Mechanic II Non-Exempt $3,660.08 $3,843.09 $4,035.24 $4,237.00 $4,448.85 $7,930.18 $8,326.69 $8,743.02 $9,180.18 $9,639.18 $95,162.17 $99,920.28 $104,916.29 $110,162.11 $115,670.21 Senior Maintenance Technician Non-Exempt $3,660.08 $3,843.09 $4,035.24 $4,237.00 $4,448.85 $7,930.18 $8,326.69 $8,743.02 $9,180.18 $9,639.18 $95,162.17 $99,920.28 $104,916.29 $110,162.11 $115,670.21 Wastewater Maintenance Worker II Non-Exempt $3,493.73 Open Range $4,246.65 $7,569.74 Open Range $9,201.06 $90,836.86 Open Range $110,412.77 Maintenance Leadworker Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74 Equipment Mechanic Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74 Maintenance Technician Non-Exempt $3,327.35 $3,493.72 $3,668.40 $3,851.82 $4,044.41 $7,209.26 $7,569.72 $7,948.20 $8,345.61 $8,762.90 $86,511.07 $90,836.62 $95,378.45 $100,147.37 $105,154.74 Wastewater Maintenance Worker I Non-Exempt $3,169.78 Open Range $3,852.88 $6,867.85 Open Range $8,347.92 $82,414.22 Open Range $100,175.00 Maintenance Worker II Non-Exempt $3,018.84 $3,169.78 $3,328.27 $3,494.68 $3,669.41 $6,540.81 $6,867.85 $7,211.24 $7,571.81 $7,950.40 $78,489.73 $82,414.22 $86,534.93 $90,861.68 $95,404.76 Maintenance Worker I (M) Non-Exempt $2,699.44 $2,834.41 $2,976.13 $3,124.94 $3,281.19 $5,848.79 $6,141.23 $6,448.29 $6,770.71 $7,109.24 $70,185.49 $73,694.77 $77,379.50 $81,248.48 $85,310.90

Revised: 06/11/2024 Adopted by City Council 06/11/24
Resolution 2024-XX
745
Agenda Item # 14.
176
Minimum Wage Increase: $17.75 effective 01/01/24
Part-Time Classifications: Market Range Adjustment to Individual Classifications, effective 06/23/24 (R) Market Range Adjustment
City of Los Altos - Part-Time Hourly Rate Schedule FY 24/25 Resolution 2024-XX
Part-Time Classifications Title FLSA Status Employment
Status Rate Type Min Max
Project Manager (R) Non-Exempt Part-Time Hourly $42.50 $85.40 Network Engineer (R) Non-Exempt Part-Time Hourly $53.90 $75.90 Public Safety Specialist - Dispatch Non-Exempt Part-Time Hourly $61.77 $75.08 Police Officer (Reserve) - Level I (R) Non-Exempt Part-Time Hourly $67.00 $67.00 Emergency Preparedness Coordinator (R) Non-Exempt Part-Time Hourly $52.35 $63.63 IT Technician (R) Non-Exempt Part-Time Hourly $45.16 $54.89 Parking Enforcement Officer (R) Non-Exempt Part-Time Hourly $44.03 $53.52 Property & Evidence CSO Non-Exempt Part-Time Hourly $43.12 $52.41 Department Support Specialist (R) Non-Exempt Part-Time Hourly $36.00 $46.00 Project Coordinator (R) Non-Exempt Part-Time Hourly $32.32 $44.85 Public Safety Specialist - Records (R) Non-Exempt Part-Time Hourly $34.00 $41.33 Clerical Assistant II (R) Non-Exempt Part-Time Hourly $27.50 $35.00 Preschool Teacher III (R) Non-Exempt Part-Time Hourly $27.50 $33.00 Recreation Specialist Non-Exempt Part-Time Hourly $25.00 $30.00 Maintenance Worker I (R) Non-Exempt Part-Time Hourly $24.50 $30.00 Intern (R) Non-Exempt Temporary Hourly $18.00 $30.00
Clerical Assistant I (R) Non-Exempt Part-Time Hourly $20.00 $29.50 Preschool Teacher II (R) Non-Exempt Temporary Hourly $22.25 $27.50 Summer Camp Director (R) Non-Exempt Seasonal Hourly $20.00 $23.00 Facility Attendant (R) Non-Exempt Part-Time Hourly $17.75 $22.75 Preschool Teacher I (R) Non-Exempt Temporary Hourly $18.75 $22.25 Recreation Leader Non-Exempt Seasonal Hourly $17.75 $21.50 Council Member Non-Exempt Part-Time Stipend Stipend $300.00 / Month Police Officer (Reserve) - Level II Non-Exempt Per-Diem Stipend Stipend $200.00 / Month

Revised: 06/11/2024 Adopted by City Council 06/11/24
Resolution7462024-XX
Agenda Item # 14.
177
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS REAFFIRMING THE FY 2024-25 UTILITY USERS TAX RATE
WHEREAS, the rate of tax for each of the Utility Users Taxes imposed in Section

3.40.070, 3.40.090, and 3.40.110 of the Los Altos Municipal Code does hereby remain fixed and levied at 3.5 percent until further action of the City Council; and WHEREAS, the Los Altos Municipal Code requires that each year, following the adoption of the City’s budget, the City Council will determine the rate to be charged for the Utility Users Tax and shall set that rate in an amount not to exceed the rate authorized by the ordinance; and
WHEREAS, the City Council reviewed and adopted the budget on June 11, 2024.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes the following:

1. The rate of tax for each of the utility users taxes imposed in Sections 3.40.070,

3.40.090, and 3.40.110 of the Los Altos Municipal Code does hereby remain fixed and levied at 3.5 percent until further action of the City Council

2. Maintain this rate to fund general governmental operational expenses as necessary I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-XX Page 1
747
Agenda Item # 14.
178
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS REAFFIRMING THE FY 2024-2025 TRANSIENT OCCUPANCY TAX RATE WHEREAS, on November 6, 2018 the voters of the City of Los Altos approved an increase in the Transient Occupancy Tax from 11% to a maximum of 14%; and WHEREAS, the Los Altos Municipal Code requires that each year, following the adoption of the City’s budget, the City Council will reaffirm the rate for the Transient Occupancy Tax as approved by the voters on November 6, 2018; and
WHEREAS, the City Council reviewed and adopted the budget on June 11, 2024.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby authorizes the following:

1. Adopt the Transient Occupancy Tax of 14% pursuant to Section 3.36.020

2. Maintain this rate to fund general governmental operational expenses as necessary
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-XX Page 1
748
Agenda Item # 14.
179
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS ADOPTING THE FY 2024/25 OPERATING BUDGET
WHEREAS, it has been determined that the adoption of an annual Operating Budget is an effective and prudent management tool; and
WHEREAS, the City Council reviewed the FY 2024/25 Operating Budget at a public meeting held on May 28, 2024 and June 11, 2024; and
WHEREAS, increases in salary ranges are to take effect in the first full pay period in July 2024.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby determines that:

1. The City of Los Altos FY 2024/25 Annual Operating Budget has been presented and reviewed by City Council with regard to the approval of estimated revenues, appropriations, capital projects, and transfers for all City funds in accordance with adopted Financial and Investment Policies; and

2. City programs, services, and activities will be provided and maintained within the confines of this Financial Plan/Operating Budget in a manner consistent with adopted Financial Policies; and

3. Funds are deemed appropriated for those purposes and in amounts contained in said Financial Plan/ Operating Budget and the City Manager is authorized to approve appropriations and transfers of these funds to the extent allowed by law and Financial Policies in implementing the work programs incorporated within the adopted budget; and

4. This budget includes the maintenance of an Operating Reserve of 20%

5. Encumbrances (obligated contract commitments), active capital improvement projects, and active grant awards that have not been completed or received at the end of each fiscal year shall be carried forward and re-appropriated into the next fiscal year.

Resolution No. 2024-xxx Page 1 749
Agenda Item # 14.
180
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-xxx Page 2 750
Agenda Item # 14.
181
RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALTOS ADOPTING THE FY 2024-29 FIVE-YEAR CAPITAL IMPROVEMENT AND

MAJOR MAINTENANCE PROGRAM (CIMMP)
WHEREAS, the City Council reviewed the FY 2024-29 Capital Improvement and Major Maintenance Program (CIMMP) at a public meeting held on May 28, 2024; and WHEREAS, modifications and/or adjustments identified in the aforementioned public meeting are incorporated within the five-year CIMMP before the Council.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Los Altos hereby:

1. Adopts the FY 2024 – 29 Five-Year Capital Improvement and Major Maintenance Program submitted as presented for those respective fiscal years; and appropriates funds, for all respective funds, for those projects identified within the FY2024/25; and

2. Authorizes the City Manager to proceed with those FY 2024/25 projects identified for implementation or the commencement of planning for them.

I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Los Altos at a meeting thereof on the day of , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jonathan D. Weinberg, MAYOR
Attest:

Melissa Thurman, MMC

CITY CLERK
Resolution No. 2024-xxx Page 1 751
Agenda Item # 14.