Los Altos Hills City Council
February 17, 2022

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TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING THE GRANT OF AN OPEN SPACE EASEMENT AT 13210 EAST SUNSET DRIVE; LANDS OF PANG; FILE #ER21-0001.

FROM: Sofia Mangalam, Planning Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a resolution (Attachment 1) accepting the grant of an open space easement at 13210 East Sunset Drive; the Lands of Pang.

DISCUSSION:

The open space easement boundary was required as a condition of approval for a new residence that was approved through the Fast Track review process on July 2, 2020 (File # SD18-0008).

Pursuant to the General Plan Land Use Element, Goal 2, Policy 2.5, steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Pursuant to Program 2.1 under Goal 2, the Town should continue to require the dedication of open space easements, where appropriate, as a condition of approval for new development. The proposed easement, which is 1.587 acres in area, encompasses steep slopes generally in excess of a 30% slope, there is a natural swale at the bottom of the slope, and the open space easement is adjacent to a larger undeveloped property in the City of Los Altos. The area is further described in Exhibits A, B and C of the Open Space Agreement.

ATTACHMENTS

1. Resolution Accepting the Grant of an Open Space Easement

2. General Plan Land Use Element: Goal 2 - Program 2.1
cc: Clement Pang, Property Owner
AGENDA ITEM #4.K
S.M.

P.P.

Resolution __-22 Page 1
RESOLUTION - 22

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF PANG)
WHEREAS, Ho Yan Clement Pang (“Owner”) owns the property commonly known as 13210 East Sunset Drive, Los Altos Hills, California (APN 175-27-019); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town;
WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

The Town hereby accepts on behalf of the public, and for the purposes therein described, approves the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of February, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

Attachment 2

From: Ro ert E son
To: Deborah Padovan
Cc: Oscar Antil on
Subject: Consent Items I and L
Date: Thursday February 17 2022 12:45:17 PM
Hello DeborahCould this letter be included in the council members packet or..? Dear Council MembersI hope that you support Consent Agenda Item L. It is fabulous that homeowner Pang is offering a 10 Pathway Easement along their East and south property lines. These two easements will go a long way toward realizing an off-road pathway specified on the MPP that spans from E. Sunset to Dianne Drive.

Once the path exits onto E. Sunset, it would certainly be nice if the pathway continued down E. Sunset as specified on the MPP.

To that end, I am asking you to pull the E. Sunset street widening Consent Item-I until the widening project includes the roadside path that connects to the roadside paths that already exist on E. Sunset. If PW can show that the E Sunset Project includes a roadside path than i would certainly advocate for the item to be passed otherwise I am asking for the item to be pull from tonight s agenda.

I am sorry for the late request on this item but I was not brought into the fold on this project and only became aware yesterday that it is on the consent calendar for tonight.

Bob Elson
Chair- LAH Pathway Committee
Supplemental No. 1
AGENDA ITEMS #4.I and 4.L
Distributed 2/17/22

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: February 17, 2022
TO: Honorable Mayor and Councilmembers
FROM: Cody Einfalt, Management Analyst II
APPROVED: Peter Pirnejad, City Manager
RE: Receive City Council Strategic Priorities Implementation Plan At the January 25, 2022 City Council Priority Setting session, the City Council made the following two motions:

MOTION MADE AND SECONDED: Councilmember Tankha moved to establish a Town Hall committee that will evaluate the needs of the community, work with staff to understand the needs of staff in terms of office space presently and 10 years out. This Committee would look at options for a town hall addition, remodel, or expansion.

Secondly, conduct a town-wide survey to understand the priorities of town residents in terms of their needs and what they would like the town’s budget to be in addressing those needs. The motion was seconded by Vice Mayor Swan. (This motion was later withdrawn and not voted on.)
MOTION MADE, SECONDED AND APPROVED: Councilmember Schmidt moved to adopt the work plan, postponing legislative advocacy and removing the Citizen’s Academy; and including consolidating committees on public safety; formalize 10 pathway segments per year, including hiring a contractor to assist; relocate non-digitized records for safety; add a discussion with Foothill College to the current plan on RHNA numbers; establish a Council ad hoc committee to explore legacy giving programs; establish a town hall committee to evaluate a 10 year plan on facility needs, staffing and parks & recreation programs and space; obtain a legal opinion on a ballot initiative as it relates to the green sheets. The motion was seconded by Vice Mayor Swan.

Attached to this memo is the Priority Setting Session Report compiled by Robert Bell & Associates. The report includes an overview of the meeting, suggested priorities from staff, committee goals for the year, and lastly the final priority matrix with the edits stated in the adopted motion.

Moving forward, staff will reference the priority matrix in their staff reports so that Council can be aware of when an item being discussed aligns with the approved priorities for the year. Around six months from adoption, staff will present a mid-year progress report to Council going into detail on the current status of the priorities in the matrix.

ATTACHMENTS:

1. Priority Setting Session Report
AGENDA ITEM #4.M
C.E.

P.P.

1 Town of Los Altos Hills
Priority Setting Session Report
January 25, 2022
Attachment 1

2 TABLE OF CONTENTS
Executive Summary .....................................................................3 Overview ......................................................................................5 Agenda.........................................................................................5 Ground Rules ...............................................................................6 Foundational Principles................................................................6 Review of the 2021 Work Plan .....................................................6 Presentation of 2022 Recommended Work Plan.........................7 Exhibit A: City Council Strategic Priorities Plan 2022..................8

3 Executive Summary
Los Altos Hills, CA
2022 Priority Setting Session
• A Virtual Priority Setting Session was conducted by the Los Altos Hills City Town Council on January 25, 2022.

All Council members were present at the meeting. The City Manager and his executive staff were all present and participated in the public meeting. Members of the public attended virtually and had the opportunity to address the City Council during 2 public comment periods.
• The meeting began with an inspirational narration by local historian Jitze Couperous. Mr. Couperous set the tone for the meeting as one of honoring the town’s history, establishing trust and collaboration, and that we must all work together to continue the rich history and traditions that make Los Altos Hills a special community with an exceptional quality of life for residents.
• The Mayor, Council, and City Manager all echoed the sentiments of Mr. Couperous and then introduced Dr. Robert Bell (Bob), the consultant retained to help design and facilitate the meeting. Bob explained the one-on- one interviews he had previously had with all of the City Council members related to the design of the Priority Setting Session.
• In those discussions, the Council had reconfirmed their aspirational categories that serve as the framework for Council and Town priorities. Those 4 categories, or framework pillars, are:
n Quality of Life and Community Character
n Public Safety
n Effective Service Delivery & Governance
n Infrastructure
• The City Manager then presented an update for the key 2021 Projects that fit within the framework. A total of 13 projects, which are outside of the day-to-day operations of the Town, were reviewed with the Council and members of the public.
• After Council questions and public comment, the City Manager then presented the 2022 Recommended Work Plan. The plan consisted of 21 priority projects, aligned with and categorized under, the 4 framework pillars. • 17 of the 21 projects were already being worked on by staff and 4 of those 17 are required to comply with state mandates.
• After a review of the projects, discussion by the Council, and input from the public during a second public comment period, 2 projects were removed from the list and 7 projects were added. Those amendments to the proposed work plan were as follows:

Items Removed:
n Postpone Legislative Advocacy item to a future year.
n Remove Citizens Academy.

Items Added:
n Consolidate committees on public safety.
n Formalize Pathway 10 segments, hire contractor to help. n Relocate non-digital records for safety/security.
n Add discussion with Foothill College to the current plan on RHNA.

4 n Establish Council Ad Hoc to explore legacy giving program. n Establish a Town Hall Committee to evaluate 10 year plan on facilities needs, staffing and Parks and Recreation programs and space.
n Obtain a legal opinion on ballot initiative and green sheets. • A motion to approve the amended plan was made and seconded. By unanimous vote of the City Council, the amended 2022 Work Plan was approved by the City Council. • Staff will begin working on the plan and will seek budgetary funding for specific projects on the plan during the 2022/23 Budget Process. The staff will also update the City Council on the status of each project within the plan at the regularly scheduled City Council meeting in approximately 6 months.

5 Los Altos Hills Priority Setting Session
Full Report
Overview
An Annual Priority Setting Session is held by the City Council of Los Altos Hills. The objective is for the Council to get updates on key projects, provide direction to staff on priorities in the coming year and beyond, and hear from the public on their interests and concerns related to priorities for the Town and its residents. The Priority Setting Session also ensures that staff and committee work is aligned with the desires of the majority of the City Council and the community at large. The Priority Setting Session for 2022 was held on January 25, 2022 and was done virtually due to the ongoing pandemic related to COVID-19.

The full City Council was present and participated in the meeting. Those members are:
n Mayor George Tyson n Vice Mayor Linda Swan
n Councilor Stanley Mok n Councilor Lisa Schmidt
n Councilor Kavita Tankha
City Manager Dr. Peter Pirnejad and members of his executive team were also present at the meeting.

The meeting was designed in partnership with Robert Bell & Associates. Dr. Robert (Bob) Bell and Jennifer Curtis with Robert Bell & Associates helped facilitate the meeting and track changes to the work plans and priorities based on the discussion at the meeting.

Prior to reviewing the meeting agenda and to set the historic tone of the meeting in the right context, local historian Jitze Couperous did a presentation on the history of Los Altos Hills and the importance of working in the tradition of that history. That included honoring the town’s history and working together to maintain and enhance the quality of life for all residents in Los Altos Hills.

Agenda: • Presentation of Foundational Principles, Ground Rules, and Context.
• Review of the 2021 Work Plan and Standing Council
Priorities and Key Projects.
• Public Comment.
• Proposed Work Plan for 2022.
• Public Comment.
• Council Approval of the 2022 Work Plan.

6 Ground Rules: • Listen with intention.
• Be constructive when providing feedback or asking
questions.
• Seek consensus.
• Recognize common interests.
• All voices matter.
• Respect differences.
• Recognize this discussion is about high-level activities in the community, not the day-to-day operations
that take the majority of staff time and attention.
• Enjoy the day and the conversation.

Foundational Principles:

New to the Town of Los Altos Hills, staff created and presented foundational principles to the Council and public. These foundational principles are designed to keep staff focused and aligned behind the Council’s priority areas and key projects. They include:
• If everything is a priority, nothing is a priority.
• At the department level, most of the day-to-day operations take up 85-90% of organizational capacity. • Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects.
• The City Council is accountable for providing strategic direction and policy guidance, approving budget and staffing resources, and not adding new priorities without eliminating other priorities. • Top management is accountable for committing to a few in-progress and new projects for each of the Council’s Priority Policies, recommending resources needed, identifying reasonable timelines, achieving key milestones, and recommending adjustment along the way. This is achieved by the Council directing the City Manager on the priorities to advance a consensus of the Council. The City Manager then works with staff to accomplish Council priorities.

Review of the 2021 Work Plan:

A review of the 2021 Work Plan was done by the City Manager. That work plan is included in Exhibit A.

Councilor Tankha requested to make a motion as it related to the Town Hall expansion and in follow-up to the week’s previous Council Meeting. The proposed motion was to establish a Town Hall committee to understand the needs of our community, staff needs, and develop a plan for 10 years out. Also, the committee would look at Town Hall expansion or addition and conduct a survey of residents to identify their needs and what they would like to see. (Note: Clarification on this motion occurred later in the meeting and was included in the revised motion to approve the 2022 work plan.)

7 Presentation of 2022 Recommended Work Plan:

The City Manager also reviewed the committee goals. The City Manager confirmed that many of the committee goals align with staff’s proposed draft work plan.

The Mayor then asked the Council to respond to the 2022 work plan and asked the following questions of his Council colleagues:
• Anything missing?
• Things we think should be removed.
• Any direction? Higher or lower priorities?
• Goal is to give staff clear direction
After discussion and deliberation with the Council as well as Public Comment, the following changes were made to the 2022 Work Plan:

Items Removed: • Postpone Legislative Advocacy item to a future year.

The City Manager stated we can still work
on advocacy as important legislative items come up.
• Remove Citizens Academy.

Items Added: • Consolidate committees on public safety. • Formalize Pathway 10 segments, hire contractor to help. • Relocate non-digital records for safety/security.
• Add discussion with Foothill College to the current plan on RHNA. • Establish Council Ad Hoc to explore legacy giving program. • Establish a Town Hall Committee to evaluate 10 year plan on facilities, including Town Hall, staffing, parks and recreation programs and space. A community survey on this topic should be part of this effort.
• Obtain a legal opinion on ballot initiative and green sheets.

Exhibit A includes the updated 2022 Work Plan with these changes. The Work Plan was approved by a motion of Councilmember Schmidt, seconded by Vice Mayor Swan, and subsequently approved by a unanimous vote of the City Council.

Staff notified Council that they would work to capture the Council’s motion, modify the workplan to reflect their direction and return the finished report to the Council in the upcoming consent calendar. The staff would incorporate the adopted work plan into the FY22/23 budget. Further, staff informed the Council they would come back with a progress report in approximately 6 months.

8 Exhibit A:

City Council
Strategic Priorities Plan 2022

9 City Council Strategic Priorities Implementation Plan as of 2/02/2022

10 City Council Strategic Priorities Implementation Plan as of 2/02/2022

City Council Strategic Priorities Implementation Plan
as of 2/02/2022
11

City Council Strategic Priorities Implementation Plan
as of 2/02/2022
12

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: AMENDMENT TO THE RESOLUTION ESTABLISHING STANDING

COMMITTEES AND ADOPTING GENERAL SPECIAL RULES

PERTAINING THERETO REGARDING THE STATUS OF THE

EDUCATION COMMITTEE
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION That the City Council:

Approve the amended resolution to “Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto.”

BACKGROUND
At the December 16, 2021, regular City Council meeting, the City Council passed a motion directing staff to return in January updating the standing committee resolution to sunset the Education Committee, merge that function into the Community Relations Committee (CRC) and add a Technology Committee. At the January 21, 2022 City Council meeting, the Council postponed the merging of the Education Committee with the CRC and directed that CRC discuss the topic at their next meeting.

DISCUSSION
The CRC met on January 25, 2022 to discuss how the committee would accommodate the addition of the duties of the Education Committee. On January 25, 2022 the CRC voted to include the charter of the Education Committee (see Attachment 2).

Subsequently, the CRC called a special meeting on February 1, 2022 to reconsider their past decision and the following motion was passed:

MOTION MADE, SECONDED AND PASSED: Committee Member Woolsey moved as follows:

The Community Relations Committee (CRC) recommends as follows:

1. Oppose the combination of the Education Committee with CRC

2. The CRC is in favor disbanding the current Education Committee

3. Encourage the parent population to monitor schools and report any great concerns to the Council and Community

4. Leave the charges of the CRC as they currently are.

AGENDA ITEM #5.A
D.P.

P.P.

2 The Motion was Seconded by Committee Member Anair
Vote: 7-0
The standing committee resolution is attached for City Council discussion and direction.

ATTACHMENT

1. Proposed Resolution of the Town of Los Altos Hills Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto

2. Email from CRC Member Roy Woolsey to the City Council dated January 27, 2022

Resolution -22 Page 1
RESOLUTION -22

RESOLUTION OF THE TOWN OF LOS ALTOS HILLS

ESTABLISHING STANDING COMMITTEES AND

ADOPTING GENERAL AND SPECIAL RULES PERTAINING THERETO
WHEREAS, the City Council of the Town of Los Altos Hills wishes to establish standing volunteer committees to assist the Council with various issues;
NOW, THEREFORE, the City Council of the Town does RESOLVE that the following standing committees are established, and the following general and special rules pertaining to standing volunteer committees are hereby adopted:

Section 1. Committees Established. The following are hereby constituted as the regular Standing Committees of the Town:
(a) Community Relations Committee
(b) Emergency Communications Committee
(c) Environmental Design and Protection Committee
(d) Finance and Investment Committee
(e) Parks and Recreation Committee
(f) Pathways Committee
(g) Open Space Committee
(h) Environmental Initiatives Committee
(i) Education Committee
(j) History Committee
(k) Public Art Committee
(l) Technology Committee
Section 2. General Powers and Duties
(a) Each of the Standing Committees shall have the general power and duty to render advice and make recommendations to the City Council, Planning Commission, or the City Manager and other Town bodies designated by the City Council on all aspects of its particular sphere of interest.
(b) Each Standing Committee shall make regular oral reports to the Council, in addition to any specific reports and recommendations requested by the City Council or deemed necessary by a majority of the members of the Standing Committee. (c) Each Standing Committee shall meet with the City Council, once a year at the Council’s request, to discuss and report on its goals, projects, accomplishments, and concerns.
(d) Each Standing Committee shall study its own structure, specific charges and direction, and recommend any changes, if needed, to the City Council. (e) The City Council shall advise Standing Committees of any evaluation made of the Standing Committee’s actions and direction, and any proposed action to amend the Standing Committees charges.
(f) Each Standing Committee is encouraged to send a representative to City Council and Planning Commission meetings whenever possible.

Attachment 1

Resolution -22 Page 2
Section 3. Appointment of Committees. The following general rules shall be applicable to the qualifications of members and associate members of Standing Committees, and their appointment and removal;
(a) The members of each Standing Committee shall be appointed with the approval of a majority of the City Council.
(b) Each Committee member shall:
(i) be a resident of the Town at the time of their appointment and for so long as they serve.
(ii) serve at the pleasure of the Council, without compensation or payment of mileage, for a term of four {4} years. In the case of the Councilmembers serving on a Standing Committee as voting members, their terms shall not exceed their terms of elected office. Upon leaving elected office the City Council shall appoint other members of Council to those committees with Councilmember participating as voting members.
(iii) be eligible for reappointment upon application to the City Council, but the City Council shall encourage new applicants in order to promote widespread community involvement. To achieve this, the City Council will generally not appoint an applicant who has served for two {2} consecutive terms as a member of that Committee, within a period of two {2} years from the expiration of their most recent term. These term limits do not constrain a resident from being appointed as an associate member of that Committee, nor from applying for appointment to any other Town Committee.

A Committee member’s record of attendance at the Committee’s meetings may be a factor in determining whether that member should be reappointed to the Committee.

Notwithstanding the foregoing, the City Council retains the ability to appoint anyone that it may select by majority vote for membership on a Town Committee.
(iv) not serve as a member (as distinguished from an associate member) on more than one of the following committees concurrently: Pathways Committee; Open Space Committee; and Environmental Design and Protection Committee. Individual committee members currently serving as members on more than one of these committees are grandfathered in and may continue to serve on more than one of these committees until their respective term ends on one of these committees.
(v) be considered to have resigned in the event of three consecutive absences from the meetings of their Committee, unless the Chairperson of the Committee shall have excused the member’s absence and informed the other Committee members of the exception at the third consecutive meeting missed.
(c) The associate members of each Standing Committee shall be appointed by a majority vote of their respective committees. Each Associate Committee member shall:

Resolution -22 Page 3
(i) serve at the pleasure of the Committee without compensation or payment of mileage for a term not to exceed four {4} years.
(ii) have non-voting membership status.
(iii) be of assistance to their respective committees with their charges and duties on an as-needed basis. Residency and regular meeting attendance is not required.
(iv) be unlimited in number based on the needs of each committee. (v) the appointment of associate members of the Environmental Design and Protection Committee, Pathways Committee, and Open Space Committee shall be subject to the approval of the City Council. Notwithstanding the foregoing, if the duties of the associate members of those committees do not include site visits, City Council approval shall not be required. (d) Notification of resignations or terminations of committee members shall be submitted to the City Council in writing. Notification of appointments and resignations of associate members shall be submitted to the City Clerk in writing.

Vacancies in the membership of any Standing Committee with the exception of the Councilmembers serving as voting members on any Standing Committee shall be filled in the following manner:
(i) The City Clerk shall post in three {3} public places in the Town a notice of the fact that a vacancy has occurred and that the applications will be received prior to a date stated in the notice.
(ii) All persons interested in serving shall submit to the City Clerk a written request for appointment containing such information on their background and qualifications as they deem appropriate. The City Clerk shall notify all applicants of the Council meeting at which their application shall be considered.
(iii) The City Council shall, during a public meeting, appoint Standing Committee members by selecting appointees from a roster of persons offered by individual Council members and applications from candidates. The City Council shall endeavor to appoint the best qualified persons. (e) One member of the City Council shall be designated by the Mayor as a liaison for each Standing Committee with the exception of the Finance and Investment Committee which shall include two council liaison members (Mayor/Vice-Mayor).

The designated Council liaison(s) may attend meetings of the Standing Committee to which he or she is assigned, and shall try to do so at least quarterly, but shall not vote. The Council liaison shall contact each member of the Standing Committee to which he or she has been assigned at least once annually to determine any problems which may exist and to receive information for use in Council evaluations of Standing Committee actions and direction.

Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee:

Resolution -22 Page 4
(a) Each Standing Committee shall establish a time and place for its regular meetings.

Once the Standing Committee has established a time and place for its regular meetings, the Standing Committee shall request the City Council to approve the time and place of the regular meeting. The City Clerk shall cause notice of the schedule of regular meetings to be posted on the bulletin board at Town Hall. The agenda shall be set by the Chairperson, but upon the request of any Standing Committee member an item shall be placed on the agenda. Agendas of meetings shall be posted in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950), as hereafter amended. No Standing Committee meeting shall be considered to have been held unless notice of the time and date of the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter amended, and unless a quorum shall have been present. Special meetings of a Standing Committee may only be called by the Standing Committee Chairperson, Mayor or City Manager and must be called in accordance with the Ralph M. Brown Act.
(b) The quorum is a majority of the currently appointed membership. (c) A committee may be required to participate in property site visits. Site visits must be performed by only current committee members and are permissible as long as any group of committee members does not contain a quorum of current members. In the event a site visit is necessary, a Standing Committee chair shall inform Town staff at least one week in advance of any visit. Town staff shall send the homeowner(s) a courtesy postcard notifying them that a site visit will be taking place within a defined time period. The postcard shall be sent a minimum of 72 hours in advance of any visit.
(d) At its first regular meeting in July of each year, each Standing Committee shall elect, by a simple majority of the members present, from its membership a Chairperson, Vice Chairperson, Secretary, and such other officers as the Standing Committee deems advisable, who shall not serve for more than two {2} consecutive one {1} year terms. If at the time of the election, it is determined that there are no viable nominations for the slate of officers including the Chairperson, the Committee may request an exemption of the general rule pertaining to the term(s) for the Officers/Chairperson from the City Council. At the July meeting, any subcommittees deemed advisable by the Standing Committee for specific activities within the purview of the Standing Committee shall be appointed by the members. At any other meeting an officer may be replaced. However, at any meeting other than the first regular meeting in July, a vote of the majority of the Standing Committee is necessary to replace or elect an officer.
(e) All committee leadership (chairperson and vice-chairperson) shall attend annual training before taking their seats as chair or vice-chair, or as soon after appointment as possible, to insure they are well versed in managing meetings in an effective, fair, open, and transparent manner in compliance with the Brown Act and Rosenberg’s Rules of Order. Once the training has been completed, the Chair and Vice-Chair are not required to repeat the training annually. The Chair will also be responsible for:
addressing compliance to these principles both before and after the meeting; assuring all agenda items describe the topic sufficiently to promote proper discussion; making reasonable efforts to ensure that project applicants and residents are given a reasonable opportunity to present and respond to questions raised during the meeting; assuring the committee does not react or respond to comments on topics

Resolution -22 Page 5
that have not been agendized; and assuring that items raised by speakers during presentations from the floor that are not on the agenda are discussed to seek clarification only or to provide public information about prior relevant actions of the committee or the Town.
(f) The duties of the Chairperson shall be consistent with those of a presiding officer as they pertain to the conduct of the Committee meetings and adherence to the general powers and duties, organization of Standing Committees, Committee charges and duties and procedures as set forth in this resolution.
(g) The Chairperson shall be responsible for monitoring the attendance of committee members and shall meet with any committee member who the Chairperson believes is negatively impacting the operation of the Standing Committee due to absences from committee meetings to discuss a plan to eliminate future absences. If following the meeting, the Chairperson does not believe the committee member will be able to attend the future meetings and will therefore continue to negatively impact the operation of the Standing Committee, the Chairperson may recommend that the City Council either remove the person from the Standing Committee or recommend that the Standing Committee vote to convert the person to Associate membership status on the Committee
(h) Each Standing Committee shall keep minutes of its meetings, which shall include its determinations, recommendations, attendance of members and an indication of who prepared the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the City Council liaison to the particular committee, shall determine which items need to be agendized for a City Council meeting. The minutes shall also be public records.

Section 5. Code of Conduct for all Committee Members:
(a) Appointees on Committees are volunteers who desire to provide their time, service and expertise to the Town.
(b) Appointment to any Los Altos Hills Town Committee or Commission is contingent upon each prospective appointee’s acceptance of this Code of Conduct. (c) Appointees agree that their service is intended for the greater benefit of the Town and not for any private, commercial, or personal interest.
(d) Appointees will agree to:
1) Abide by the laws of the Federal, State or County and the Town’s regulations and ordinances and to follow the direction of legal authorities. 2) Accept and follow Town Council defined charters, objectives, and requirements and to provide their service, advice, and recommendations to the Council and, if approved by the Council, to others. 3) Not disclose confidential information that they may discover during their service unless legally authorized to do so.
a) Also, such confidential information shall not be used to advance the personal, financial, or private interests of themselves or others. 4) Recuse themselves if or when a situation arises in which a member could be perceived to have a conflict of interest.

Resolution -22 Page 6
5) All discussions, decisions and votes must be made in public and shall follow the provisions of the Ralph M. Brown Open Meeting Act. Appointees shall also complete bi-annual Ethics and Brown Act training.
6) Keep official discussions within the body's charter. 7) Consider issues that come before the body by using an objective, responsible and equitable process.
8) Treat all persons in a courteous, dignified, and professional manner. a) Confront Ideas and Issues --- but not People.
b) A Personal attack, in any form, by an appointee to any other person(s) is unacceptable behavior.
9) Use Town bestowed titles or positions only when conducting Town business, for information purposes or to qualify their background and expertise and not for personal gain or to promote ideas that their committee have not approved.
10) Reject any form of gifts or compensation from any entity or person for their service except when authorized by the Town Council.
11) Respect and follow established channels of communication with Town staff. 12) Use Town equipment, supplies, personnel, or facilities for approved Town activities only.
a) Care should be exercised when requesting Town staff services. 13) Satisfy all participation requirements that the Town or the body may impose upon its members.
a) Respect others by being on time and properly prepared to conduct the body's business.

Section 6. Special Powers and Duties. Each Standing Committee shall be empowered and obligated as follows:
(a) Community Relations Committee.
(i) The membership of this Committee shall consist of a maximum of seven (7) members appointed whenever feasible from different geographical areas of the Town.
(ii) The charges to and duties of this Committee shall be:
a) to encourage communication and participation between residents and Town government, and study and identify means of assuring continued cooperation among different groups;
b) Conduct a coordinated program for welcoming new residents to the Town that may include mailing welcome and information packets, personal visitations, telephone calls, and/or invitations to a dedicated welcoming event or special recognition at any regular event(s); c) Coordinate and sponsor regular Town events including an annual Town Picnic and other special events as the Committee may recommend.
d) Inform Los Altos Hills residents of community activities through written communication, articles and/or reports in “Our Town,” and/or other appropriate methods such as information tables at events.

Resolution -22 Page 7
e) to assist other Committees, in implementation of special projects; f) to actively seek interested volunteers to serve on Town committees and commissions.
(b) EEmergency Communications Committee.
(i) The membership of this Committee shall consist of a minimum of five members and a maximum of twenty-five {25} members, all of whom are either licensed radio amateurs or individuals in training for said licensed status.
(ii) The charges to and duties of this Committee shall be:
a) Provide emergency radio communication services between the Los Altos Hills Emergency Operation Center (EOC) facility and:
1) The Santa Clara County Office of Emergency Services (OES). 2) ECC-staffed operations located at any Town-operated Incident Command (IC) location for the purposes of communicating between the EOC and the Town IC.
3) Surrounding area municipal emergency communication
facilities, hospitals, and emergency service groups such as the Red Cross, or other volunteer emergency response agencies.

Communications will take place using federally sanctioned amateur (HAM) radio operating frequencies in accordance with federally mandated Amateur Radio operating
requirements and procedures and other radio services and frequencies a requested by the Town Director of emergency services.

Provide the Net Control Operator (NCO) function to serve amateur (HAM) radio operating frequencies in accordance with federally mandated Amateur Radio operating
requirements and procedures and other radio services and frequencies as requested by the Town Director of Emergency Services.

Provide the Net Control Operator (NCO) function to serve amateur radio operators throughout the Town and surrounding areas for the purpose of EOC operations and, as needed, for support of Community Emergency Response Team (CERT)
Recon NCO operations.
b) Organize and implement periodic “simulated disaster” emergency communication drills and participate in similar drills organized by the Amateur Radio Emergency System (ARES) District Emergency Coordinator (DEC), the CERT organization serving the Town and appropriate others including the Disaster Council; and participate in weekly ARES communication readiness/training nets that exist in the area;

Resolution -22 Page 8
c) Provide occasional non-emergency communication services for other Town sanctioned groups as requested when possible and practical; d) Develop and train according to Town requirements a group of amateur radio operators within the Town and surrounding areas who will be available in a time of need to assist the Committee in the performance of its duties;
e) Coordinate and periodically review activation, training, mutual aid, and operating procedures with appropriate other emergency groups and agencies in Santa Clara County and as requested by the Town Director of Emergency Services.
f) Maintain radio and related equipment that support EOC operations, update equipment and necessary by using volunteer time and skills, and management Town-budgeted acquisition of good and services g) Committee members should also be trained in the effective use of cell phone and other communications as necessary.
(c) Environmental Design and Protection Committee.
(i) The membership of this committee shall consist of a minimum of five {5} members and a maximum of eight {8} members including, whenever feasible, professionals in the fields of landscape design and construction, environmental science, and pollution control.
(ii) The charges to and duties of this Committee shall be:
a) to work for the beautification of the Town and the protection of its resources;
b) to assist staff in implementation of the Town landscape policy through recommendations at subdivision, site development, Planning Commission and City Council meetings, and through review and inspection of required plantings;
c) to study and make recommendations relating to landscaping and protection of public property, such as park lands, and treatment of riparian habitat and open space within the Town;
d) to identify nuisance problems and sources of pollution and recommend actions for abatement; and
e) to prepare educational materials for residents outlining Town ordinances and enforcement with regard to landscape design and protection of the environment.

When requested to make recommendations to staff on proposed new development including new homes, remodels, secondary dwellings, and auxiliary structures as to impact on site specific and the surrounding neighboring sites reviewed by the Site Development Plans and Field visits. Such impacts would include topography, vegetation, drainage, lighting, skylights, riparian habitat, and conservation easements.

To attend all Fast Track/Site Development meetings to support committee and staff recommendations.

Resolution -22 Page 9
(d) Finance and Investment Committee.
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members. The Mayor and Vice-Mayor shall serve as non-voting Council liaisons. Members shall meet at least one of the following qualifications: {1} five years accounting and financial experience in a public corporation, municipal government or privately held business; {2} financial officer of a public corporation with five years’ experience; {3} investment officer of a F.D.I.C. member institution with five years’ experience; {4} money manager who specializes in corporate or government agency issues with a minimum of five years’ experience; or {5} five years’ experience in investment banking, venture capital and/or general management.
(ii) The charges to and duties of this Committee shall be:
a) to serve as an advisory body to the City Council on financial and investment matters and operations related thereto;
b) to review five-year capital budgets and revenue projections and make recommendations to the City Council;
c) to review the annual budget and make recommendations to the City Council;
d) to review the annual audit and make recommendations to the City Council;
e) to advise the Council on change and selection of auditors; f) to study all fiscal issues and recommend possible improvements and economies;
g) to develop and recommend an investment Policy that protects to monitor investment performance and recommend changes as appropriate. All such recommendations shall be approved by the City Council. The City Manager shall execute any approved investment decisions.
h) to monitor pension and OPEB obligations and recommend appropriate mitigation and reserve policies.
(e) Parks and Recreation Committee.
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of ten {10} members, including whenever feasible, residents who are parents of young children.
(ii) The charges to and duties of this Committee shall be:
a) to serve as an advisory body to the Council on matters related to yearround recreational programs and activities, including, but not limited to, recreational programs and activities to serve children and adults; and
b) to develop new recreational programs and activities and study all recreational facilities available within the Town and make recommendations regarding their status, consistent with the General

Resolution -22 Page 10
Plan.
(f) Pathways CommitteeU.
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
(ii) The charges to and duties of this Committee shall be:
a) to work for the preservation and enhancement of the pathways within the Town for the use and enjoyment of all residents;
b) to review and recommend changes to the Master Path Plan and the Bicycle Plan of the Town;
c) to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding pathway
easements;
d) to meet regularly with the City Manager or the Manager’s designee to render advice on pathway activities, priorities, and necessary maintenance;
e) to communicate to residents the concepts and locations of paths and trails within the Town as approved by the City Council; f) to study and recommend ordinances and resolutions relating to acquisition, construction, maintenance and use of public trails and pathways;
g) to communicate Town policies and procedures regarding pathways if advised to do so by the City Council; and
h) to make recommendations to the City Council regarding both the maintenance and capital improvements budgets with regard to pathways.
(g) Open Space CommitteeU.
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
(ii) The charges to and duties of this Committee shall be:
a) to advise and assist the City Council, Planning Commission, and staff in implementing the policies and goals of the General Plan, specifically with respect to acquisition and maintenance, and protection of voluntary conservation, open space easements and open space;
b) to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding the acquisition, maintenance and protection of conservation easements, open space easements and open space;
c) to advise and assist the work for the preservation, restoration and enhancement of the environment and natural resources within the Town;

Resolution -22 Page 11
d) to study and recommend ordinances and resolutions relating to acquisition, restoration, maintenance and use of conservation easements, open space easements and open space within the Town; e) to communicate Town policies and procedures regarding conservation easements, open space easements, and open space following standard Town communication policies;
f) to provide educational material and informational forums and programs to the public regarding natural resources (e.g., wildlife, creeks, native plants, and wildlife habitat) following standard Town communication policies; and
g) to develop relationships with other Town committees, neighboring municipalities, and regional entities to collaborate on environmental issues following standard Town communication policies.
(h) Environmental Initiatives Committee
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of eleven {11} members.
(ii) The charges to and duties of this Committee shall be:
a) to assist the Town in the development of and refinement of the Council’s Environmental Strategic Goals for Town-owned property; b) to recommend a set of initiatives that would lead to the progress and achievement of these goals; and
c) to review other environmental initiatives to be proposed to the City Council, subject to the appropriate hearings, that would affect other aspects of Town policy including residential development and Town infrastructure.
(i) Education Committee
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of eleven {11} members. Members shall be selected to ensure, to the extent possible, a representation of school districts serving the Town. The mission of the Education Committee shall be to preserve, support and promote public education opportunities for the residents of Los Altos Hills.
(ii) The charges to and duties of this Committee shall be:
a) to promote and preserve neighborhood public education in Los Altos Hills;
b) to promote attendance at public schools serving Los Altos Hills, and to act as a resource of information for residents regarding choices in education;
c) to monitor Los Altos Hills attendance at public and private schools serving our residents;
d) to support the Parks and Recreation Committee (as needed) in working with school officials to promote using school facilities for

Resolution -22 Page 12
recreational/community activities for our residents;
e) to maintain a good relationship with public school districts serving the Town; to monitor their actions; and, to advocate on behalf of Los Altos Hills as appropriate; and,
f) to keep the City Council informed of public education matters of interest and to call for action as needed.
(j) History Committee
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members. The mission of the Historical Committee shall be the preservation of the Los Altos Hills heritage.
(ii) The charges to and duties of this Committee shall be:
a) to implement policies that preserve the historic and cultural fabric of the Town;
b) to protect the historic and cultural resources from inappropriate destruction;
c) to preserve community input into the policy-making process; d) to research and document best practices and model preservation policies;
e) to organize and make available to the public the historic artifacts that have been preserved and to continue to collect historic artifacts for future generations.
(iii) Nothing in the aforementioned charges and duties shall be interpreted as authorizing the mandatory historic preservation of private residences or require property owners to submit their pending site development plans before the Committee.
(k) Public Art Committee
(i) The membership of this Committee shall consist of a minimum of five {5} and a maximum of nine {9} members appointed whenever feasible from different geographical areas of the Town.
(ii) The charges to and duties of this Committee shall be (in order):
a) Work with art consultants and/or others to find or create appropriate art for display.
b) Propose appropriate sites for the recommended art.
c) Identify any funds that may be required to acquire recommended works of art.
d) Then present applications for new art work(s), including siting recommendations, to the Council for approval. If approved, the Town shall, with the Committee’s support, acquire the proposed art work(s). e) Work with the artist or consultant, Town and donor regarding

Resolution -22 Page 13
installation, security, and lighting.
f) Be available for problem solving of maintenance and other issues. g) Maintain a public resource for all installed and displayed works of art (including artist statements, description of the art, donor information, etc.).

Note: The Town is the only entity that can accept a donation of funds or any other item(s). The Public Art Committee cannot accept donations intended for Town usage (See Section 6(b)).
(iii) The committee shall meet as necessary when called by the Chairperson. (l) Technology Committee
(i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of seven {7} members.
(ii) The charges to and duties of this Committee shall be:
a) Advise the Council and staff on policies, initiatives, and practices related to innovation and technology that could enhance services to the public and increase efficiencies
b) Assist staff in evaluating emerging trends and technologies, and make recommendations for implementing new systems and improving existing services
c) Provide policy guidance on the implementation of "Smart City" policies focusing on areas such as cyber security, promoting digital inclusion, improving mobility, enhancing public safety, and developing communication tools
d) Assist with following legislative developments, funding opportunities, and evaluating agreements and proposals
Section 7. Procedures.
(a) Committees are cautioned to limit expenditures from the personal funds of the members without prior approval by the Town.
(b) Committees may not enter into contracts or agreements on behalf of the Town. (c) Any correspondence involving the use of Town letterhead must first be approved by the City Council before distribution. Any outside correspondence (excluding intratown memos) should be submitted in draft to the City Clerk. (d) All press releases and announcements relating to the Town or Town-sponsored events are to be pre-approved by the City Council. Sufficient time should be allowed to obtain necessary approvals or make necessary changes. (e) Itemized budgets must be submitted in advance for projects involving a group or series of purchases.

Resolution -22 Page 14
(f) Vendors for purchases shall be those which are identified and approved by the Town. (g) Funds which are budgeted for a specific use must still be approved prior to expenditure.
(h) Written bids may be submitted for consideration by the Town. In this case, three or more bids are required.
(i) Any new programs, projects, or expenditures beyond what has previously been approved by the City Council shall first be submitted to vote by the Standing Committee. The recommendation and supporting minutes shall then be forwarded to the City Council for consideration prior to any obligations being made. (j) Priorities and deadlines are set by the City Council and can be changed only by the City Council.

Section 8. Communications. All standing committees of the City Council are subject to the following principles and guidelines, unless specifically given other guidance by vote of the Council:
(a) Committees do not have the authority to speak for the Town. Neither Committees as a whole, nor an individual committee member shall act or speak for the Town unless authorized to do so by the City Council. Committees should not seek to negotiate or conclude agreements with other organizations. Only the Council or Town Staff may do so.
(b) When speaking with the press or other organizations, committee members should refrain from communication that would lead the recipient of such communications to understand or reasonably believe that they are speaking on behalf of the Town.

Section 9. Repeals. This Resolution hereby repeals and supersedes all previous resolutions regarding standing committees, including, without limitation, Resolution No. 05-21.

From: Roy Woolsey
To: George Tyson; Linda Swan; Lisa Schmidt; Kavita Tankha; Stan Mok Cc: Deborah Padovan; Peter Pirnejad; Patty Woolsey; Duffy Price Subject: Combination of Education and Community Relations Committees Date: Thursday, January 27, 2022 11:42:10 AM
Dear Mayor and Members of the City Council,
At its January Committee meeting, the Community Relations Committee, of which I am a member and former chair, decided that it is ok to merge the Education Committee with the Community Relations Committee provided that the Council ensure the two new members focus on all education issues.

The Committee did not detail how to implement this decision, but my own personal suggestion is that this requirement be included in the proposed modification to the Standing Committee resolution. Specifically, I would personally propose that Section 6 (a) (i) be further modified to add the words, "at least two of which are committed to advancing the public education charges and duties of the Committee" so that the entire section reads as follows:

The membership of this Committee shall consist of a maximum of nine (9) members, at least two of which are committed to advancing the public education charges and duties of the Committee, appointed whenever feasible from different geographical areas of the Town.

There was intense discussion and some dissent in the Committee about the proposal of combining the Education Committee and the Community Relations Committee, largely because these new responsibilities would be foreign to current Committee members, none of whom have much interest in the educational issues which properly should be the focus of those interested in public education.

Therefore, in order to achieve the Council's objectives of having appropriate focus and attention being given to public education issues, it is paramount that the above words be added, to assure this focus is a standing committee requirement of membership on the Committee at least for the two new members who will need to be recruited for the Committee's increased size, and that the recruitment and advertising for these openings specifically includes this requirement.

The above issue raises other questions that I personally have about combining the Education Committee and the Community Relations Committee that perhaps Council should consider:

Given that the existing CRC members have little interest in public education, how will they work with two new members whose primary focus is public education? Will this be like two separate committees trying to work together? Will the new members have much interest in helping with the Town Picnic, welcoming newcomers or dealing with the other charges and duties of the existing CRC? Will problems and dissension among members arise as has happened on occasion with other standing committees in the past? I don't know the answers to these questions, but I do believe the Council should be aware of them as possible issues with the proposed combination.

Yours very truly,
Roy B. Woolsey
Attachment 2

To: Los Altos Hills City Council Members,
Community Relations Committee Members,
City Manager, Peter Pirejad
City Clerk, Deborah Padovan
From: Heather Rose, former member of the Education Committee Subject: Suggestions for Education Committee Charges & Duties Date: January 30, 2022
Please consider the following suggestions for the charges and duties of the former Education Committee. These are my own opinions and do not represent the combined opinions of the remaining committee members. These suggestions are based on my experience as committee chair for eight years.

Regards,
Heather Rose
Los Altos Hills Resident
Education committee charges & duties

1. To promote and preserve neighborhood public education in Los Altos Hills;

2. To promote attendance at public schools serving Los Altos Hills, and to act as a resource of information for residents regarding choices in education;

3. To monitor Los Altos Hills attendance at public and private schools serving our residents;

4. To support the Parks and Recreation Committee (as needed) in working with school officials to promote using school facilities for recreational/community activities for our residents;

5. To maintain a good relationship with public school districts serving the Town; to monitor their actions, and, to advocate on behalf of Los Altos Hills as appropriate; and,

6. To keep the City Council informed of public education matters of interest and to call for action as needed.

My own commitment as a member of the Community Relations Committee:

1. To promote and preserve neighborhood public education in Los Altos Hills;

2. To promote attendance at public schools serving Los Altos Hills, and to act as a resource of information for residents regarding choices in education; For example:
• Articles in Our Town on public education options in Los Altos Hills • Suggest speakers for upcoming Tedx events on education topics • Support all other aspects of the Community Relations Committee With regards to the remaining Education Committee duties, here are my suggestions to Council.

3. To monitor Los Altos Hills attendance at public and private schools serving our residents.

This has been in the past a yearly census. One volunteer, no longer available, had matched county records to school records to produce a count of how many students attended which public school by grade. This information had been useful to determine the popularity of public education - as Los Altos Hills has a high percentage of private education students.

Recommendation: Due to the sensitive and complex nature of this work, if Council should wish to resume the census, it might be best done by a demographic consultant.

4. To support the Parks and Recreation Committee (as needed) in working with school officials to promote using school facilities for recreational/community activities for residents.

The Community Relations Committee expressed interest in adding two members to the committee to focus on education issues.

Recommendation: A new committee member with students currently in local schools could fill this role. Also, it would be easier for parents with young children to continue the Zoomvirtual participation as procuring childcare has been an issue for these committee members in the past.

5. To maintain a good relationship with public school districts serving the Town; to monitor their actions, and, to advocate on behalf of Los Altos Hills as appropriate; and,

6. To keep the City Council informed of public education matters of interest and to call for action as needed.

This is a very time-consuming volunteer activity as it necessitates volunteers attending several school board meetings. Each board meeting occurs every two weeks and often runs four or more hours long. To stay current on all district issues and maintain relationships requires a large team of volunteers to monitor and report. The school boards to monitor serving Los Altos Hills are Palo Alto (PAUSD), Los Altos (LASD), Mountain-Los Altos (MVLA), Santa Clara County (SCCBOE) and, optionally, Bullis Charter School (BCS).

Recommendation: If Council desires updates on any school district serving our community, Council could request one of the school board members to answer questions or address Council. Each school board regularly assigns a member to each geographic community, so reaching out to or inviting that board member to Council is expected. And/Or, Council can invite parents who are already active in the school communities, but perhaps not the Town Committees, such as school PTA members and district fundraiser group members.

Future School Issues Impacting Residents
If there should arise an issue with local public schools, Council could create an Ad-Hoc Committee to focus on that issue until it has been resolved.

Example Issues:
• Palo Alto investigates changing the residential districting for Los Altos Hills to different schools than Nixon, Fletcher, or Gunn to accommodate growing enrollments from students of on-campus Stanford staff.
• Los Altos proposes closing Gardner Bullis School.
• Palo Alto proposes to sell the former Fremont Hills Elementary School campus (currently leased to Pinewood).
• Los Altos proposes to sell the Gardner Bullis School campus.

Safe Routes to School
Providing safe routes to school is a city government responsibility that Los Altos Hills could improve upon. Most of these projects are best done by city staff.

Example Projects:
• Complete the Fremont Road class one bike path (Town Hall to Arastradero) • Crossing guards at key places
• Improve bike safety at the Pinewood car drop-off area (26800 Fremont Road) • Annual survey of local schools on pathway improvements by partnering with Bike to School (Green Town) parent volunteers to gather the information. • Apply for VTA funding to fund Safe Routes to School projects & programs

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION TO APPROVING THE SCOPE OF WORK AND AUTHORIZE STAFF TO ISSUE AN RFP FOR PROPOSITION 68 GRANT FUNDING

PROJECT TO RETROFIT THE PURISSIMA PARK CONCESSION BUILDING

AND OBTAIN BIDS
FROM: Sarah Robustelli, Sr. Community Services Supervisor APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a resolution approving the scope of work and authorize staff to issue an RFP for the Proposition 68 grant funding project to retrofit the Purissima Park concession building and obtain bids.

BACKGROUND:

In June 2018, California voters passed Proposition 68, authorizing $4 billion in general obligation bonds for state and local parks, environmental protection, water infrastructure, and flood protection projects.

The General Per Capita Program provided $185 million for local park rehabilitation, creation, and improvements. The grant recipients were encouraged to utilize awards to rehabilitate existing infrastructure and address deficiencies in neighborhoods lacking access to the outdoors and provides funds for new park amenities that will attract new and diverse visitors. This noncompetitive grant was based on the Town’s population and amounted to $200,000 for approved projects.

Three eligible locations were identified in Town for the potential project(s): Westwind Community Barn, Edith Park, and Purissima Park.

Additional requirements for the grant include:

1. Must be for recreational purposes (acquisition or development)

2. Must be capital outlay enhancements (not maintenance or repairs)

3. Cannot be previously allocated
The Proposition 68: General Per Capita Program was placed on the June 17, 2019, Parks and Recreation Committee agenda. At that meeting, staff presented a grant overview, and a subcommittee was formed. The City Council, at their June 20, 2019, meeting, directed staff to work with the Parks and Recreation Committee to provide recommendations for eligible grant projects. As a result, the City Council approved an application for the per capital grant funds with Resolution 33-19, attachment 2. This Resolution was a requirement of the grant.

AGENDA ITEM #5.B
S.R.

P.P.

At the August 19, 2019, Park and Recreation meeting their subcommittee presented a vision of a master plan for Purissima Park. Discussions included a more extensive playground, water feature, swings, community center/room, repurposing the Town riding arena, and repurposing baseball field(s) to a different type of field or park. At that meeting, the Parks and Recreation Committee was unable to define and agree on a project that met the grant deadlines and requirements.

At the same time, staff was working towards an aggressive grant timeline and needed to get direction from the Council at their September meeting in order to meet the grant deadlines. The State planned to provide allocations in September 2019 and grant applications were due in January 2020. Meanwhile in September, staff scheduled an internal building inspection of the Purissima Park concession building. In that inspection it was found that the building was constructed of unreinforced masonry and considered unsafe in the event of an earthquake.

At the City Council meeting of September 19, 2019, staff recommended a Purissima Park improvement plan to replace the existing concession building with a prefabricated unit complementing the Park’s amenities, while expanding the functionality of the building. The new building would be a code compliant, energy efficient concession stand with a community room to be used for committee meetings, recreation classes/camps, workshops, events, and rented for parties. Staff’s recommendation was based on meeting the grant timeline, budget, and addressing the internal building inspector’s safety concerns, nonconformance while including the community room recommendation from the Parks and Recreation subcommittee.

Meanwhile, a special emergency Parks and Recreation Committee meeting was held at the same time of the City Council meeting on September 19, 2019. During that special meeting the Committee reviewed and updated their Proposition 68 presentation and unanimously approved the presentation to be used at the City Council meeting that same evening. Representatives from the Park and Recreation Committee attended the Council meeting and made an alternative recommendation. The recommendation was a community park concept which included a master park plan, converting a baseball field to grass area, classroom with kitchen/multipurpose room, circular paved path, and sandbox. See minutes in attachment 3.

In response to both recommendations there was a total of 17 public comments and 56 supplementals and lengthy Council discussion. The City Council unanimously approved staff’s recommendation of the Purissima Park Improvement Project eligible for Proposition 68 grant funding. They also formed a subcommittee to execute a Town wide evaluation of assets to determine where and how a community park might be constructed and what it might cost.

Councilmembers Tankha and Corrigan were appointed to the Master Park Subcommittee. See attachment 4 to review minutes from the Council meeting.

As a side note, efforts related to the need for a new park and amenities continue to this day.

Based on the direction of the council at their goals setting session on January 25th, staff is currently working on a town wide survey and facility needs assessment. These efforts are intended to measure and study the community’s needs related to parks and recreational amenities.

In review, the original grant was for $200,000, the Town had a 20% match accounting for approximately $50,000. Little League also earmarked $40,000. This brought the total dollars identified for this project to $290,000. The staff, in response to Council direction, obtained informal bids for a prefabricated building. The costs came in well above the $290,000.

Therefore, staff sought approval to obtain the additional funds to bridge the gap in funding. The need for additional funding was discussed at the May 28, 2020, Joint City Council/Finance and Investment Committee Special meeting as part of the Town’s budget process. Ultimately the FY20-21 budget for this project increased to a total of $500,000.

There were delays and complications at the State throughout this grant process from the time allocations were planned for in September 2019. The grants were not formalized until June 2020.

The end result were delays in the schedule and a reduction in the authorization from the original $200,000 grant down to $177,952. In addition, the Town received $5,331 for being a small city in a large county, making the total allocation $183,283. This was $16,717 less than originally expected.

The grant progress was slowed down due to the Los Altos Hills 2020 election, which resulted in a majority change of the City Council. In addition, the pandemic started to affect town operations in early 2020 causing additional complications and delays.

Once COVID-19 restrictions started to lift in mid-2020, the public wanted to continue to use the concession building. In June 2021, in response to the community’s request to use the concession building, staff engaged a structural engineer to conduct another review of the building. The report concluded that the building was stable for continued use. The full report can be found in attachment 5.

Meanwhile, the State had revised the timeline for this grant several times with the latest deadline for application submittal at the end of 2021. The current timeline is as follows:

Deadlines Description Status
3-Jun-19 Deadline to return Questionnaire to State Submitted 1-Nov-19 Deadline for City Council Resolution adoption Adopted 6/20/19 Jun-20 Per Capita Funds allocated $183,283
31-Dec-21 Application due to State Office of Grants and Location Services (OGLS) Submitted 1-Jun-22 Sign and Encumber Per Capita Contracts
31-Dec-23 Project Completion Packet Due to State
31-Mar-24 Submit Project Completion Packages to OGALS Project officer DISCUSSION:

In December of 2021, in order to meet the application deadline, the grant application was submitted to the State for the Purissima Park Improvement plan. The application was submitted to ensure we did not lose the opportunity to apply for these grant funds. Staff confirmed that this application could serve as a placeholder but would need to be updated in a timely manner. The Town would need to sign and encumber per capita contracts no later than June 1, 2022.

Staff met with Master Park Subcommittee, now comprised of Councilmembers Mok and Tankha.

The subcommittee advised staff to gain feedback from the Parks and Recreation Committee and Youth Commission and to keep the project range under $360,000. The Youth Commission discussed the grant at their January 4, 2022. The Youth Commission recommended smaller projects at Edith Park, which were noteworthy but too small for the size of the grant. They also recommended amenities at the Westwind Community Barn parking lot which would require community engagement and neighborhood feedback. In addition, they recommended improvements at Purissima Park, such as playground expansions, installing lights which would also require extensive community engagement. In both cases, given the need for community engagement and the tight grant deadline, the suggestions, although creative, could not be implemented. Based on those factors the ideas that were the most promising were converting the concession building storage and nonoperational bathrooms into a team or an equipment room.

Meeting minutes can be seen in attachment 6.

Parks and Recreation Committee held a special meeting on January 6, 2022, and unanimously approved to recommend retrofitting the existing snack shack and make the building ADA compliant. The motion also included recommendations to improve the concession and convert the remaining part of the building to a community room, the draft minutes are provided in attachment 7.

Staff supports the Parks and Recreation Committee recommendation. This recommendation reduces the scope of the initial Purissima Park Improvement project by retrofitting the existing building and redesigning the interior. Converting two non-operational restrooms and storage to a community room, while making the concession ADA complaint and interior more efficient.

Based on the feedback from the Park and Recreation Committee and the Youth Commission, staff’s perspective is that the revised proposal will be within the parameters provided by the Master Park Subcommittee. The next steps will be to seek competitive bids and award a contract at a future City Council meeting prior to the June 1, 2022, grant deadline.

The building retrofit scope of work is as follows:

Convert the two non-operational restrooms and storage to a community room. This will include removing all interior walls, replacing, or adding adequate doors, windows, and HVAC system, upgrade electrical and lighting, and make the concessions ADA compliant.

STAFF RECOMMENDATION:

Adopt a resolution approving the scope of work and authorize staff to issue an RFP for the Proposition 68 grant funding project to retrofit the Purissima Park concession building and obtain bids.

ALTERATIVE RECOMMENTATION:

If City Council does not agree with this project, an alternative would be to not move forward with the grant and not pursue the $183,283 grant from the State. As a reminder, the Los Altos Hills/Los Altos Little League Board has agreed to contribute approximately $30,000 towards this project, see attachment 8. Another note is that the town’s matching funds would be $36,657.

FISCAL IMPACT
City Council has previously allocated a total of $500,000 for the Proposition 68 grant project.

Although the funds from the State have come in less than anticipated, the funds are included in the FY21-22 Operating and Five-Year Capital Project Improvement Plan.

CEQA COMPLIANCE
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act pursuant to Section 15301(a), which allows for “interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances.”

CITY COUNCIL GOALS
This project supports the City Council goals by creating additional space to conduct events by increasing the social capital of the Town.

ATTACHMENTS:

1. Resolution XX-22

2. Resolution 33-19

3. September 19, 2019 Parks and Recreation Committee Special Meeting

4. September 19, 2019 City Council Meeting Minutes

5. External Report: Building and Structural Assessment of the Parks and Recreation Office Building at 26379 Fremont Road and the concession and restroom building at Purissima Park

6. January 4, 2022 Youth Commission Meeting Minutes

7. January 6, 2022 Draft Parks and Recreation Committee Special Meeting Minutes

8. Los Altos Hills/Los Altos Little League Letter of Financial Support

9. Aerial of Purissima Park

10. Snack Shack Photos

RESOLUTION -22

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING THE SCOPE OF WORK AND AUTHORIZE STAFF TO ISSUE AN RFP FOR PROPOSITION 68 GRANT FUNDING

PROJECT TO RETROFIT THE PURISSIMA PARK CONCESSION BUILDING AND

OBTAIN BIDS
WHEREAS, the Town of Los Altos Hills approved an application for Proposition 68 Per Capital Grant Program on June 20, 2019; and
WHEREAS, the Master Park Subcommittee advised staff to gain feedback from the Parks and Recreation Committee and Youth Commission for eligible projects; and WHEREAS, at Youth Commission meeting on January 4, 2022 recommended the concession building storage and nonoperational bathrooms to be converted into a team or an equipment room; and
WHEREAS, the Parks and Recreation Committee held a special meeting on January 6, 2022, and unanimously approved to recommend retrofitting the existing snack shack and make the building ADA compliant and convert the remaining part of the building to a community room; and WHEREAS, the scope of work includes converting the two non-operational restrooms and storage to a community room, removing all interior walls, replacing, or adding adequate doors, windows, and HVAC system, upgrade electrical and lighting, and make the concessions ADA compliant.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. Adopt a resolution approving the scope of work and authorize staff to issue an RFP for the Proposition 68 grant funding project to retrofit the Purissima Park concession building and obtain bids.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of February 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:

Attachment 1

______________________________
Deborah Padovan, City Clerk

Town of Los Altos Hills
Parks and Recreation Committee
September 19, 2019 Special Meeting Minutes
Meeting Time: Thursday Sept.19, 2019 from 5:30 – 6:50PM Meeting Place: Parks and Recreation Building
26379 Fremont Road, Los Altos Hills, CA 94022

1. Call to Order/Roll Call (Quorum = 5)
a. Chair: Nina Sutaria; Vice Chair: Kathy Evans; Secretary: Yibin Tang b. Members: Ying Liu, Liza Reichert, Nina Sutaria, Patty Radlo, Yibin Tang, Ingrid Sperow. Scott Vanderlip
c. Council Liaison: Roger Spreen
d. Staff: Sarah Gualtieri Robustelli
e. Associate Members: Karen Lemes, Kit Gordon, Rebecca Hickman, Helene Karlsson, Kjell Karlsson, Val Metcalfe, Jim Basiji, Craig Murray, Alisa Bredo, Nick French.
f. Members of Public: Jay Sutaria, Peter Jewett, Bridget Morgan, Lance Peter Coopervery
Present members: Nina Sutaria, Kathy Evans, Yibin Tang, Ying Liu, Ingrid Sperow, Patty Radlo.

Present Associate members: Kjell Karlsson, Rebecca Hickman and Craig Murray.

A MAJORITY OF COMMITTEE MEMBERS HAVE REQUESTED A SPECIAL MEETING

OF THE LOS ALTOS HILLS PARKS AND RECREATION COMMITTEE

2. Public Comment: Jay Sutaria

3. New Business:

4. Ongoing Business Discussion on Proposition 68 Presentation to the City Council and Possible Action on Recommending Proposed Projects Utilizing Proposition 68 Funds
The committee members discussed, rewrite and unanimously approved the presentation slide by slide to be used in the city council meeting.

Adjourned Time: 6;50 pm Respectfully submitted by: Yibin Tang Attachment 3

1 Regular City Council Meeting Minutes
September 19, 2019
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, September 19, 2019
Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.)
Mayor Spreen called the meeting to order at 6:00 p.m.

A. Roll Call

Present: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson

Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Zach Dahl, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Sarina Revillar, Principal Planner Steve Padovan, Community Services Supervisor Sarah Robustelli, Management Analyst Cody Einfalt, City Clerk Deborah Padovan
B. Pledge of Allegiance

1. AGENDA REVIEW
City Manager Carl Cahill introduced the new Planning Director Zach Dahl. There were no changes to the agenda.

2. PRESENTATIONS AND APPOINTMENTS
A. Annual Presentation of the Los Altos Hills Community Relations Committee Roy Woolsey, Chair of the Los Altos Hills Community Relations Committee, presented the annual report of the committee.

The Council thanked the committee for all their hard work. Councilmember Corrigan said she would support events that attract newcomers and volunteer opportunities. No action was taken.

B. Westwind Community Barn Report by Victoria Dye Equestrian Attachment 4

2 Regular City Council Meeting Minutes
September 19, 2019
Victoria Dye presented the annual report of Westwind Community Barn.

The Council thanked Ms. Dye for her presentation. No action was taken.

C. Northwest County Recycled Water Strategic Plan Presentation by the City of Palo Alto
Samantha Engelage, P.E., City of Palo Alto, said that the city is evaluating ways to offer recycled water (non-potable use) in the future under the Northwest County Recycled Water Strategic Plan project. The Northwest County Recycled Water Strategic Plan is a collaborative project between the City of Palo Alto, the Santa Clara Valley Water District, and consultants that seek to identify the most appropriate ways and locations to expand the City of Palo Alto’s Recycled Water Program.

The Council asked questions of Ms. Engelage and received her responses. No action was taken.

Jerry De La Piedra, Santa Clara Valley Water District, stated that the District was in support of the Northwest County Recycled Water Strategic Plan project and would like to expand the partnerships moving forward.

D. Presentation by Los Altos/Los Altos Hills Little League Peter Jewett, Los Altos/Los Altos Hills Little League, provided a presentation on the overview of the league and the field usage.

Robert Sandor, Los Altos Hills, expressed support for the LA/LAH Little League.

No action was taken.

E. Presentation by Silicon Valley Clean Energy on Reach Codes John Supp, Silicon Valley Clean Energy (SVCE), presented the concept of adopting building Reach Codes as part of the building code update. Reach Codes support cities in meeting climate goals and they encourage safer, healthier allelectric buildings within the building code. They also include installing EV chargers during building construction in line with local needs.

Council discussion ensued.

There was Council consensus for staff to continue researching Reach Codes in conjunction with the building code update. No action was taken.

3 Regular City Council Meeting Minutes
September 19, 2019
Suzanne Emerson, San Carlos, said that we need to stop burning fossil fuels and stop installing natural gas water heaters in our homes to help combat climate change.

Robert Sandor, Los Altos Hills, said there is no verification that SVCE is carbon free as their power source is no different than PG&E.

Steve Schmidt, Los Altos Hills, spoke in support of SVCE and implementing Reach Codes.

Kjell Karlsson, Los Altos Hills, said that pre-wiring is a no brainer and at an absolute minimum we should do that.

F. Appointments to the Los Altos Hills Finance and Investment Committee City Clerk Deborah Padovan presented the applications for the Finance and Investment Committee.

Medha Rishi, Los Altos Hills, introduced herself to the City Council and provided information on her background.

Kjell Karlsson, Los Altos Hills, stressed how fantastic Ms. Rishi has been. He appreciated the opportunity to serve on the committee for the past eight years.

The City Clerk distributed and then collected the ballots and stated that three individuals received the majority vote. The results were as follows:

Councilmember Corrigan voted for: Sloss, Evans and Rishi Councilmember Tankha voted for: Sloss, Karlsson and Rishi Councilmember Tyson voted for: Sloss, Evans and Rishi
Vice Mayor Wu voted for: Sloss, Karlsson and Rishi
Mayor Spreen voted for: Sloss, Evans and Rishi
MOTION MADE AND SECONDED: Councilmember Tyson moved to appoint Roddy Sloss, Cheryl Evans and Medha Rishi to the Finance and Investment Committee for a four-year term. The motion was seconded by Councilmember Tankha.

Motion Carried 5 to 0:

AYES:

Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan,
Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None

4 Regular City Council Meeting Minutes
September 19, 2019
ABSTAIN: None

3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk.

Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

Jitze Couperus, Chair of the Planning Commission, thanked the City Clerk for assisting with the Planning Commission meeting on September 5th and presented her with flowers in appreciation.

Robert Sandor, Los Altos Hills, spoke about GreenWaste and comparison rates from Contra Costa County.

Eileen Gibbons, Los Altos Hills, spoke about the conduct of committee members. She resigned her associate membership on the Pathways Committee effective immediately.

Les Earnest, Los Altos Hills, asked the Council to formalize the council liaison regulations.

4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the CONSENT CALENDAR with the exception of item 4.E. The motion was seconded by Councilmember Corrigan.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None
A. Approval of City Council Special Meeting Minutes - August 21, 2019 B. Receive Quarterly Investment Portfolio Report - Quarter Ending June 30, 2019 (Staff: S. Revillar)

5 Regular City Council Meeting Minutes
September 19, 2019
C. Resolution 57-19 Accepting Dedication of Right-of-Way Easement; Lands of Lam and Stepanov; 26896 Alejandro Drive (Staff: N. Bowersox) D. Resolution 58-19 Accepting Dedication of Right-of-Way Easement; Lands of DD Stonebrook Drive, LLC; 12355 Stonebrook Drive (Staff: N. Bowersox) The Council now considered Consent Calendar Item 4.E.

E. Resolution 59-19 Approving the Cities Association Annual Membership Fees for 2019-2020 (Staff: C. Einfalt)
Councilmember Corrigan stated that she pulled the item and said it is important for the Town to have a role in the Cities Association.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 59-19 to pay the 2019-20 membership dues for the Cities Association and authorize the Mayor to send a letter requesting they revise the dues schedule.

The motion was seconded by Councilmember Tankha.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None

5. ONGOING BUSINESS
A. Update on Town Hall Facility Use Policy for Council Chambers and Town Hall Meeting Spaces (Staff: S. Robustelli)
Community Services Supervisor Sarah Robustelli presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Wu moved to approve the addition to the policy with the following revision: requesters charging a fee, shall work through the Parks and Recreation Department as a third party and participate in a revenue spilt. The motion was seconded by Councilmember Corrigan.

6 Regular City Council Meeting Minutes
September 19, 2019
Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None
Meeting went into Recess at 7:55 p.m.

Meeting Reconvened to Open Session at 8:00 p.m.

B. Consideration of a Resolution Approving a Parks and Recreation Improvement Project at Purissima Park Eligible for Proposition 68 Grant Funding (Staff: S.

Robustelli)
Community Services Supervisor Sarah Robustelli presented the staff report.

Council asked questions of staff and received responses.

Nina Sutaria, Chair of the Parks and Recreation Committee, presented a report and suggested a project on behalf of the committee.

Council discussion ensued.

Robert Sandor, Los Altos Hills, said P2 is an important field for Little League.

Jay Sutaria, Los Altos Hills, spoke in support of a community park.

Carrie Shaked, Los Altos Hills, spoke in support of a community park.

Kyle McKinney, Los Altos Hills, spoke in support of Little League and said the fields are a good place to learn life lessons.

Sang Yoo, Los Altos Hills, expressed her support of the staff recommendation for the upgraded snack shack.

Jack Troedson, Los Altos Hills, spoke in support of the staff recommendation for Purissima Park.

Ted Kao, Los Altos Hills, spoke in support of Little League.

Joseph Field, Los Altos Hills, spoke in support of Little League.

7 Regular City Council Meeting Minutes
September 19, 2019
David Osuch, Los Altos Hills, spoke in support of Little League and the staff recommendation.

Dennis Wilkinson, Los Altos Hills, spoke in support of Little League and the staff recommendation.

Robert Garner, Los Altos Hills, spoke in support of the fields remaining with Little League as he has family history there.

Bridget Morgan, Los Altos Hills, said that a community park at Purissima would not work for the residents who live on the south end of Town.

Cliff Olson, Los Altos Hills, spoke in support of Little League and the staff recommendations.

Nina Sutaria, Los Altos Hills, spoke in support of a community park.

Kjell Karlsson, Los Altos Hills, acknowledged the work that staff has done, but said that Little League does not serve all the residents.

Kathy Evans, Los Altos Hills, reminded the Council that Westwind Barn is now run by the Town, because the Town took it back for Town residents.

Birgitta Indaco, Los Altos Hills, spoke in support of the staff recommendation and said time is of the essence.

Further Council discussion ensued. Councilmember Corrigan suggested forming a subcommittee made up from various shareholders to discuss a master park plan.

MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 60-19 Approving a Parks and Recreation Improvement Project at Purissima Park eligible for Proposition 68 grant funding and simultaneously form a subcommittee to execute a Townwide evaluation of assets to determine where and how a community park might be constructed and what it might cost. The motion was seconded by Vice Mayor Wu.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None

8 Regular City Council Meeting Minutes
September 19, 2019

6. PUBLIC HEARINGS
A. Consideration of a General Plan Amendment for Text Amendments to the Pathways Element, Municipal Code Amendments to Section 3-3.301, Section 9-

1.1112, and Article 6 of Chapter 2, Title 10 Related to the Pathway Fee and Pathway Fund and Adoption of Pathway Development Impact Fee; Town of Los Altos Hills; File #GPA19-0001 and MCA19-0002. CEQA Review: Categorical Exemption Per Section 15061(B)(3). (Staff: N. Bowersox/S. Padovan) Mayor Spreen opened the public hearing.

There were no Ex Parte Communications.

Public Works Director Nichol Bowersox presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Wu moved to continue the meeting past 10 pm. The motion was seconded by Councilmember Corrigan.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None
Sue Welch, Los Altos Hills, said a policy gives direction on how to make decisions.

R.K. Anand, Los Altos Hills, said there is a benefit for pathways to be built concurrently with new construction. He requested the Council think about the process carefully.

Karthik Kannan, Los Altos Hills, suggested making things more specific on what qualifies as a pathway and what does not.

Bob Elson, Los Altos Hills, said the words of Policy 1.1 are important and it should be wordsmithed and made extremely tight.

9 Regular City Council Meeting Minutes
September 19, 2019
Birgitta Indaco, Los Altos Hills, read into a record a letter from Carol Gottlieb requesting that the Planning Commission decision be upheld to not amend Policy

1.1. Teresa Baker, Los Altos Hills, said the Council should listen to the Planning Commission.

Jim Waschura, Los Altos Hills, requested information about residents in the past who have paid a pathway fee or installed a pathway.

Jitze Couperus, Los Altos Hills, said the Planning Commission suggested that this be sent back for further study.

Nick Dunckel, Los Altos Hills, encouraged the Council to follow the Planning Commission's recommendations and reject the changes.

Allan Epstein, Los Altos Hills, said the current fee methodology should be changed.

Linda Swan, Los Altos Hills, said that any changes made should not preclude pathways being built.

Kjell Karlsson, Los Altos Hills, said the fee methodology should be changed.

Val Metcalfe, Los Altos Hills, proposed that the Pathways Committee, the Finance and Investment Committee, and staff review the numbers and come up with something realistic.

Mayor Spreen closed the Public Hearing.

Further Council discussion ensued.

City Attorney Steve Mattas asked that the record reflect that the nexus analysis for the pathway fee is not strong, but it is not illegal. He strongly recommended that the Council adopt the Matrix study and the analysis as a basis. In general, the zoning ordinance needs to be consistent with the General Plan. In this case, the ordinance language and the Town’s past practice in terms of implementation are more narrow in application than the wording of the General Plan Policy 1.1. The Council may consider the recommended actions this evening but withhold any action at this time on Policy 1.1. (red text indicating edited wording on 10/17/19) MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 61-19 Amending The Pathways Element of General Plan as presented to the Council with the exception of the changes to Policy 1.1; Resolution 62-19 Adopting the Pathway Development Impact Fee in Accordance with the Mitigation Fee Act; Waive Reading and Introduce an Ordinance Amending Section 3-3.303, Section 9-1.1112, and Article 6 Of Chapter 2, Title 10 Of The Los Altos Hills

10 Regular City Council Meeting Minutes
September 19, 2019
Municipal Code Concerning The Pathway Fee And Pathway Fund. The motion was seconded by Councilmember Corrigan.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None
The meeting went into Recess at 11:25 p.m.

The meeting Reconvened to Open Session at 11:30 p.m.

7. NEW BUSINESS
A. Discussion of November and December City Council Meetings (Staff: D.

Padovan)
City Clerk Deborah Padovan presented the staff report.

The Council reviewed the calendars and determined the meetings did not interfere with the holidays. No action was taken.

B. Consideration of a Resolution Re-Establishing a Solid Waste Fund of $100,000 for Fiscal Year 2019-20 and Appropriate $100,000 to the Solid Waste Fund and Authorizing the City Manager to Reimburse GreenWaste Recovery from the Solid Waste Fund in Amount not to exceed $100,000 (Staff: C. Cahill) City Manager Carl Cahill presented the staff report.

Council discussion ensued.

Robert Sandor, Los Altos Hills, said he thought contract negotiating was done.

Further Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tyson moved to
adopt Resolution 63-19 Establishing a solid waste fund in the amount of $100,000 and authorizing the City Manager to execute an addendum to the Franchise Agreement allowing for the reimbursement to GreenWaste from the solid waste fund in an amount not to exceed $100,000 for 50% customer subsidy program on

11 Regular City Council Meeting Minutes
September 19, 2019
the cost of a second 96-gallon grey card service for residents in small truck only areas for FY 2019-20.. The motion was seconded by Vice Mayor Wu.

Motion Carried 5 to 0:

AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson
NOES: None
ABSENT: None
ABSTAIN: None

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES,

AND COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) Councilmember Tyson presented the undergrounding subcommittee report.

Allan Epstein, Los Altos Hills, commented that the only amount of money available is maybe $500K from current and borrowed 20A funds.

Robert Sandor, Los Altos Hills, thinks undergrounding utilities is a good idea.

Barry Smith, Los Altos Hills, said he would love to see progress on the undergrounding of utilities.

No action was taken. However, there was Council agreement that Councilmember Tyson should work with staff and may contact other cities to determine if the Town can purchase credits.

B. Report from the Santa Clara County Cities Association Meeting and Request for Action on the RHNA Subregion Formation (Vice Mayor Wu)
Vice Mayor Wu presented the request from the Cities Association.

The Council directed that Vice Mayor Wu vote at the Cities Association for Option 3 as follows:

Planning Collaborative: Embrace the goals of working as a region without forming the RHNA subregion and instead form a planning collaborative to further positive outcomes to the housing and homelessness challenges faced in Santa Clara County.

Similar to 21 Elements, use the anticipate RHNA subregion funds designated in the MOU and RHNA Light Plan. Collaboration opportunities may include planning,

12 Regular City Council Meeting Minutes
September 19, 2019
housing element, “Home for All”/ADUs effort, RV dwellers, homelessness, legislative guidance by consultants.

9. STAFF REPORTS
A. City Manager - Informed the Council that he attend the APA Conference and said one of the presentations was from Scott Weiner on SB 50 and it is likely coming back to the legislature.

B. City Attorney - No report.

C. City Clerk - Reminded the Council that the volunteer dinner is scheduled for Friday, September 20, 2019.

D. Planning Director - No report.

E. Administrative Services Director - No report.

F. Public Works Director - No report.

10. COUNCIL INITIATED ITEMS
There were no Council initiated items.

11. ADJOURN
The meeting adjourned at 12:28 a.m.

Respectfully submitted,
Deborah Padovan
Deborah Padovan
City Clerk
The minutes of the September 19, 2019 regular City Council meeting were approved as presented at the October 17, 2019 regular City Council meeting.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE June 4, 2021
Zach Dahl
Planning and Building Director Town of Los Altos Hills
26379 Fremont Road Los Altos Hills, CA 94022
Re: Building and Structural Assessment of the Parks and Recreation Office Building at 26379 Fremont Road and the concession and restroom building at Purissima Park CSG Engineers is pleased to present to the City of Clos Altos Hills our engineering service to provide structural assessment of two existing Town-owned buildings: the concession and restroom building at Purissima Park and the Parks and Recreation Office Building located adjacent to the City Hall. The buildings were built in the 1960s.

SCOPE OF WORK
The project scope involves providing a structural assessment of two existing Townowned buildings: the concession and restroom building at Purissima Park at 27500 Purissima Road and the Parks and Recreation Building at 26379 Fremont Road. The buildings were constructed in the 1960s. The scope of work for each building will be as follows:
• Review available existing drawings as well as codes and standards in effect at the time of construction,
• Perform site visit to observe and document existing conditions without performing destructive testing,
• Analyze field data and develop a report,
• Present a report and address questions regarding findings.

PROJECT OBJECTIVE
The main objective of this study is to provide an assessment of the structural integrity and suitability for continuing use or of any need for any immediate remedial action.

PROJECT SITES
the first building is the concession and restroom building at Purissima Park located at 27500 Purissima Road. The second building is the Parks and Recreation Office Building located at 26379 Fremont Road. The buildings were constructed in the 1960s.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
2 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

SUMMARY OF FINDINGS
The concession and restroom building at Purissima Park and the Parks and Recreation Office Building based on visual field observation are assessed to have structural integrity and suitability for continuing use or of any need for any immediate remedial action.

EXECUTION OF PER THE SCOPE OF THE PROJECT
Review available existing drawings as well as codes and standards in effect at the time of construction:

For the concession and rest room Purissima Park Building, two drawings were obtained and studied. Drawing 1 is a site plan. Drawing 2 shows has a Foundation Plan, Floor Plan, building sections and elevations. The Building was designed by Alexander C.

Prentice and Company of Palo Alto, California, Job Number 68467 and are dated June 27, 1968. The applicable building code for this building was probably UBC 1967.

For the Parks and Recreation Building, 7 drawings were obtained. Drawing B1 is a plot plan. Drawing B2 has a Foundation Plan, Floor Plan, Roof Plan, a Building Section and four elevations, Drawing B3 has a building cross section and interior wall elevations.

Drawing 1 is P.M.E (Plumbing, Mechanical and Electrical). Drawings B1, B2 and B3 contained various tables and schedules. The building was also designed by Alexander C. Prentice and Company of Palo Alto, California. The drawings are dated March 1962.

The applicable building code for this building was probably UBC 1961.

Notes on codes and standards in effect at the time of construction and current codes and standards:

In 1968 at the building code current and standards current at the time of construction of the concession and rest room Purissima Park Building, was probably the 1967 Uniform Building Code.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
3 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE For masonry construction, chapter 24 would apply to wood light frame construction, chapter 25 section 2515 would apply and for roof construction and covering chapter 32 would apply.

In 1962, at the time of construction of the Parks and Recreation Building, the code and standards current at the time was probably the 1961 Uniform Building Code.

The building code current as of May 2021 is the 2019 CBC (California Building Code) with the NDS 2018 standards for wood construction and the ASCE7-16 structural design standards. Comparing with the building code requirements by UBC 1961 and UBC 1967, the current code and standards have incorporated many provisions that are different and more stringent. However, keeping the context of small one-story light frame wood construction with lightly reinforced concrete masonry bearing wall/shear wall buildings designed by a licensed professional architect or engineer, and based on field observation, it is estimated that both these buildings have structural integrity and suitability for continuing use.

Perform site visit to observe and document existing conditions without performing destructive testing:

On Friday May 14 a site visit was made to the concession and rest room Purissima Park Building and after, to the Parks and Recreation Building at City Hall.

Observation of the concession and rest room Purissima Park Building:

Per existing drawings, this building is one story, approximately 16’ wide by 40’ long and 8-foot floor to ceiling height with concrete masonry walls and wood framed roof. The exterior and interior of the building were observed. On the outside, the first-floor concrete slab is almost level with the surrounding ground level. There was no perceptible slope to drain away from the top of slab and foundation. This condition does not appear to affect the building function or its structural integrity. The exterior concrete block walls appear to be in good condition except for the west side that has a very minor hairline crack that is almost vertical indicating that it was due to shrinkage.

It does not appear to be unsightly or to affect the building structural integrity. The roof eve has solid blockings between roof rafters that are connected to the roof sheathing and the wall top plate. The connection appears to be in original condition.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
4 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE On the inside, the roof framing exposes a roof framing consisting of opposing 2x6 roof raters with a 1x ridge board and a 1x6 collar tie spaced at 48 inches on centers. This appears to be a conventional roof framing system that is still allowed by current 2019 CBC Chapter 23: wood construction. The roofing appears to be in functioning form.

Observation of the Parks and Recreation Office Building:

Per existing drawings, this building is one story, approximately 24’ wide by x 36’ long and 8-foot floor to ceiling height with wood 1x tongue and groove vertical board. The first floor is on a raised floor supported by column piers spaced at 4’-0” on centers and sheathed with 2x5 tongue and groove wood subfloor and continuous concrete wall footings. The exterior and interior of the building were observed. On the outside, the first-floor foundation sill is in some areas is only a few inches above the surrounding ground that is topped with crushed rock. This condition is not adequate for required wood earth separation. Per the applicable code at the time of construction it was required to be at least 6 inches minimum. Currently this would require to be 8 inches minimum. Proper drainage away from the foundation and adequate wood earth separation should be implemented to improve on the durability and structural integrity of the building. However, this condition does not appear to affect the building function or its structural integrity but only the durability of the building.

The exterior wood sheathing/siding appears to be in good condition. The paint appears to be relatively new. The roof eve has solid blockings between roof rafters that are connected to the roof sheathing and the wall top plate. The connection appears to be in original condition.

On the inside, the roof framing consists of field or shop manufactured trusses spaced at 24 inches on centers. The roofing is originally sheathed with 1x4 at 7 inches on centers skipped sheathing and roofed with cedar shakes. On the projecting or overhang portion of the roof, solid plywood sheathing is used. The roof eve has solid blockings between trusses and are connected to the roof sheathing and the wall top plate. The connection of the solid blockings appears to be in original condition and the current roof appears to be in functioning form.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE Analyze field data and develop a report.

The field data collected are obtained from the following observations:

1. On the exterior the surroundings of each building, observed the drainage away from building foundation, any damage on exterior walls, eves and roofs.

2. Condition of wood decay or damage within six inches of the base or wood earth separation for water and termite damage.

3. Condition of the masonry walls for cracks that are significantly wide and have vertical offsets.

4. Condition of the 1x tongue and groove wood vertical siding for horizontal gap, separations, splits/cracks at nails.

5. The Parks and Recreation Office Building does not have a complete roof solid sheathing to form a diaphragm.

6. Openings in exterior walls such as windows and door openings in exterior (shear) walls for horizontal continuity between opening and solid portions of the walls, to estimate solid shear walls left.

7. Condition of connections between solid blockings between raters to the roof and the wall top plate below, for shear transfer from the roof diaphragm to the shear walls below.

8. Condition of the roof and roofing

9. Observed in the interior the roof ceiling framing for sags, splits in wood rafters and stress in connections between wood collar ties and rafters.

10.Observed hanging objects and storage cabinets, for signs of loose materials and objects that may come loose and fall on occupants during earthquakes.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

RESULTS OF VISUAL OBSERVATION FROM DATA COLLECTED AS STATED ABOVE:

Among the findings through field observations are:

1. There are signs of potential long-term damage due to improper drainage and clearance from dirt and leaves.

2. There is potential damage due to exposure to water.

3. The vertical crack in the masonry wall does not appear to be structural significant.

4. The use of tongue and groove vertical siding as a shear sheathing material is not allowed by the current code but has some structural value that could be found using ASCE 41.

5. The Parks and Recreation Office Building does not have a complete roof solid sheathing to form a diaphragm. However, convention construction provisions of the code may be used to justify the existing condition.

6. Openings in exterior walls such as windows and door openings in the south wall of the Parks and Recreation Office Building appears to be excessive. This requires analysis and structural calculations by a licensed civil or structural engineer.

7. Condition of connections between solid blockings between raters to the roof and the wall top plate below, for shear transfer from the roof diaphragm to the shear walls below appears to be sound.

8. Condition of the roof and roofing appears to be normal.

9. On the interior of both buildings, the roof ceiling framing appears to be normal.

10.In the concession and bathroom Purissima Park Building, hanging objects and storage cabinets more than 5 feet 9 inches may be present. All hanging or stored objects that may become loose during an earthquake must be removed or secured.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE RECOMMENDATIONS:

Recommendations are for consideration of two actions to take such as: Option 1:Taking no action now and Option 2: Taking action now.

Option1: Taking no action now:

There are no obvious signs of structural deficiencies observed. Through tests of time, these two buildings have experienced many earthquakes such as the Morgan Hill earthquake of 1985 and the Loma Prieta of 1989 and have continued to function without any structural damage and interruption of use. Both buildings can be assumed to structural integrity and to continue to be used for the current use or occupancy.

However, it is recommended that building maintenance is recommended for both inside and outside is recommended.

Option 2: Taking action now:

The buildings were designed using the provisions of the 1961 and 1967 Uniform Building Code. The roof framing and lateral load resisting system for wind and earthquake forces were likely to be designed using conventional construction method in contrast to the more up to date and rational rigorous engineering incorporated in the current 2019 California Building Code and its adopted technical references. If the City desires to fully or partially seismically upgrade the two buildings to bring them up to full or partial compliance with current standards, then it is recommended that a California licensed professional architect and/or civil or structural engineer be hired to analyze and design to upgrade both buildings.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

SUMMARY AND CONCLUSION
The concession and restroom building at Purissima Park and the Parks and the Recreation Office Building based on visual field observation are assessed to have structural integrity and suitability for continuing use or of any need for any immediate remedial action. However, it is recommended that building maintenance work be implemented to protect the buildings from potential wood decay due to inadequate wood to earth separation and damage due to water intrusion caused by poor drainage around the building. Inside the building, all hanging objects and storage items including cabinets and shelving be secure against potential hazards of falling and tipping over. The assessment made for these two buildings is for structural integrity for suitability of continuing the same use only. No assessment of the nonstructural disciplines such as electrical, mechanical, plumbing, energy conservation, fire safety or accessibility is made or required to be made.

REFERENCE INFORMATION:

Reference information is provided in the following attachments:

ATTACHMENT A: PHOTOS OF THE CONCESSION AND BATHROOM PURISSIMA

BUILDING
ATTACHMENT B: PHOTOS OF THE PARKS AND RECREATION OFFICE BUILDING ATTACHMENT C: AS-BUILT DRAWINGS FOR THE CONCESSION AND BATHROOM

PURISSIMA BUILDING
ATTACHMENT D: AS-BUILT DARWINGS FOR THE PARKS AND RECREATION OFFICE

BUILDING

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE ATTACHMENT A:

PHOTOS OF THE CONCESSION AND
BATHROOM PURISSIMA BUILDING.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
10 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
11 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
12 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
17 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
18 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
19 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
20 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE ATTACHMENT B:

PHOTOS OF THE PARKS AND
RECREATION OFFICE BUILDING.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
22 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
23 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
24 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
27 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
28 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
29 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
30 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
31 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
32 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
33 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
34 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
36 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE ATTACHMENT C:

AS-BUILT DRAWINGS FOR THE

CONCESSION AND BATHROOM
PURISSIMA BUILDING.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
37 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
38 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
39 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE ATTACHMENT D:

AS-BUILT DARWINGS FOR THE

PARKS AND RECREATION OFFICE
BUILDING.

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
40 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
42 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
43 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
44 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
45 | P a g e
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
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FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE

Meeting Agenda
1/4, 7:00 - 8:00 pm
losaltoshills.ca.gov/yc
I. Call
Co-Chairs ; ▢ Anika Sikka, ▢ Mir Bahri, ▢ Vice-Chair Internal ; Jennifer Cruden, ▢ Vice-Chair External ; Deven Shah, ▢ Treasurer ; Alex Randall, ▢ Assistant Treasurer ; Sofia Shah, ▢ Communications Coordinator; Raghav Ramgopal, Commissioners ; ▢ Adrian Kuo, ▢ Avi Bahri (D), ▢ DJ Tabrizi, ▢ Emily Bock, ▢ Kyle McKinney, ▢Manya Sikka, ▢Mena Zambre, ▢ Rohan Parasnis, Associates/Members of the Public ; Ananya Singh ▢ Commission Liaison Chris Knopf
II. Icebreakers
III. Public Comment (address items not on agenda)
IV. Commission Business
A. Review 12/7 Meeting Minutes

1. Motion to Approve Prior Meeting Minutes
1st: Emily 2nd: DJ Roll Call Vote : passed unanimously
B. LAHYC 2021-2022 Apparel

1. Sweatshirts are available. Schedule pick-up ASAP (Adrian, Alex, Avi, Raghav, & Rohan) V. New Business
A. Prop 68 Staff Presentation

1. Vote on Projects

2. Sarah Robustelli presented Prop 68
a) Town is receiving funds to be used for local park rehabilitation, creation, improvements, etc. b) City Council approved a Purissima Park Improvement Project, but want a smaller scope and are considering making upgrades to the existing building
c) Seeking a shovel ready YC Project Recommendation within $250,000-$360,000 (1) Should be beneficial to entire community, should not be controversial d) Eligible projects: recreational purposes (acquisition or development), not maintenance of repairs, cannot be previously budgeted
e) Eligible locations: Purissima Park, Westwind Community Barn, Edith Park f) Sample projects: Adding a shade structure to the Purissima Park play structure and adding on to current play structure, editing existing snack shack at Purissima Park g) Peter Pirnejad: time constraint - must enter contract by May, has been ongoing since 2018

3. Ideas
a) Edith
(1) Water fountain or water filling station
(2) Bench(es)
(3) Dog walkers: station for dog poop bags
(4) Bathroom
b) Westwind
(1) Projection screen
(2) Benches near parking lot
c) Purissima
(1) Put lights onto the big field for events/games held after dark (2) Equipment room where people can borrow baseball bats, balls, etc. (3) Enhancing bleachers
(4) Turn snack shack into team room for baseball teams to keep stuff in (5) Playground expansion and shade structure
VI. LAH & LAHYC EVENTS
A. Leadership Conference (Date: 3/6/22)

1. General Planning:
a) Schedule & Event Overview
(1) Program Design
(a) Speaker Presentations
(b) Breakout Rooms - Rotate
(2) Speaker Updates
(a) Mayor Tyson
(i) Invite Needed - Staff can complete
(b) Sunday Friends
(i) Confirmed by Anika
(ii) Status Updates: Checking with her schedule, but should be able to attend
(iii) About the Speaker Needed
(c) Nonprofit Leadership
(i) Confirmed by Anika
(ii) Status Updates: Will have definite answer by Friday Attachment 6

(iii) About the Speaker Needed
(d) Initiative to benefit the homeless
(i) Confirmed by Deven
(ii) Status Updates: Tabled - Deven will confirm next meeting (iii) About the Speaker Needed
(3) Consider Conference Certificates & Thank You Notes
(a) Raghav will take this on
(b) Anika will reach out to Raghav to coordinate
b) Update Activity Guide Description & Flyer.
(1) Chris Screenshare
VII. On-Going Business
A. Attendance Report - Treasurer

1. Attendance Policy Infringement
B. Commission Roster

1. Maintain Updated Roster

2. Commission Status: 15/20 Commissioners
C. LAHYC Recruitment - VC External

1. Update Recent Recruitment Efforts

2. Recruitment of Commissioners, Associates, & Youth Volunteers VIII. Staff Updates
A. Next Youth Commission Meeting 1/18
*Subject to Change
Revised 1.4.22

DATE TIME EVENT LOCATION
September 4 8 - 11 am Shred Event Town Hall Parking Lot September 7 7 - 8:00 pm First Meeting Videoconference
September 11 10 - 11:00 am Teen CERT Program Video Conference September 11 4 - 7:00 pm Los Altos Hills Hoedown Westwind Community Barn September 21 7 - 8:00 pm Meeting Videoconference
October 2 10 am-Noon Touch a Truck Town Hall Parking Lot October 5 7 - 8:00 pm Meeting Videoconference
October 19 7 - 8:00 pm Meeting Videoconference
10/11 - 11/2 Virtual Costume Contest Online
October 29 6:30 - 9:30 pm Halloween Family Movie Night Purissima Park November 2 7 - 8:00 pm Meeting Videoconference
November 16 7 - 8:00 pm Meeting Videoconference
November 18 6 - 7 pm City Council Presentation Council Chambers 11/20 - 12/7 Dear Santa Program By Mail/Drop off
December 7 7 - 8:30 pm Special Winter Meeting (Letters from Santa) Town Hall December 21 No Meeting Scheduled
January 4 7 - 8:00 pm Meeting Videoconference
January 18 7- 8:00 pm Meeting Videoconference
February 1 7 - 8:00 pm Meeting Videoconference
February 15 7- 8:00 pm Meeting Videoconference
March 1 7 - 8:00 pm Meeting Videoconference
March 6 10 am - 11 am Leadership Conference Council Chambers

March 15 7- 8:00 pm Meeting Videoconference
March 26 8:00 - 11:00am Shred Event Town Hall Parking Lot April 5 7 - 8:00 pm Meeting Videoconference
April 16 9:00 - 11:00am Hoppin’ Hounds Byrne Preserve
April 19 7 - 8:00 pm Meeting Videoconference
April 23 1 - 4:00 pm Earth Day Celebration Westwind Community Barn May 3 6:30 -8:30 pm Special Meeting (Pathways Prep) Videoconference May 7 9:00 am Pathways Run/Walk Westwind Community Barn May 17 7:00 - 8:00pm Meeting Videoconference
June 7 7 - 8:00 pm Final Meeting / Elections Video Conference June 5 12:30 - 4:00 pm Town Picnic Purissima Park
July 4 9:30 am 4th of July Parade Los Altos Hills
August 1:00 - 3:00 pm 4th Annual Adult Softball Game Los Altos

Town of Los Altos Hills
Parks and Recreation Committee
Jan 6, 2022 Special Meeting Agenda
Monday 5:30-7:00 PM

1. Call to order/Roll Call (Quorum = 4)
a. Chairperson: Yibin Tang Vice Chair: Jasmeen Pombra
b. Members: Ying Liu, Scott Vanderlip , Boxia Schmidt
Secretary: Kejun (Ben) Xu
c. Staff: Chris
d. Council Liaison: Stanley Mok
e. Associate Members: Patty Radlo, Rebecca Hickman, Helene Karlsson, Kjell Karlsson, Val Metcalfe, Jim Basiji, Craig Murray
f. Committee has 4 vacancies
g. Present this meeting: Scott Vanderlip, Kejun (Ben) Xu, Ying Liu, Yibin Tang, Cody Einfalt, Sarah Robustelli, Peter Pirnejad, Jasmeen Pombra, Boxia Schmidt

2. Prop 68 discussion
Background:

City council approved:
-Purissima Park improvement
-demolishing snack shack and replace with concession and multipurpose room -however desired a smaller scope, between $250K-360K
Purpose of this meeting: seeking P & R committee’s recommendation on project, to be taken to the city council at Feb meeting
Attachment 7

Eligible projects:
-for recreational purposes (acquisition or development) -cannot be maintenance or repairs
-cannot be previously budgeted
Eligible locations:
-purissima park
-edith park
-westwind barn
Deadlines:
-grant performance period: Jul 1, 2018 - June 30, 2024
-sign and encumber per capita contracts: June 1, 2022
Committee discussion
Peter: deadline is closer than we think - this project will require competitive bidding, which will eat up 60 days.

Kejun: Is taking the shack building up to code considered as repair? Sarah: redesigning would not be considered maintenance or repair. Cody: something not a part of regular scheduled repair is ok for this grant.

Sarah: structural analysis was performed on the shack, and it is safe for occupation. There are a few things that could be updated
Peter: would be nice to have a “wish list” such that once the budget is determined, we can just go down the list to fill the budget.

Yibin: any way to add to the field such that it can be used for other activities? Sarah: likely require public engagement so unsuitable for this project.

Jasmeen: redo the building so that theres a seating area outside? Scott: there was a previous project (with art committee) that was thinking about updating Edith park. Jasmeen: good idea to have a place at Edith park to hangout

Peter: little league contribution wouldn’t count towards edith park, which would take it down to ~$200K. Bathroom likely would cost more than that
Ying: putting $250K into snack shack may not be full value. On the other hand, Edith park is underutilized and it would nice to have some amenities. Although water fountain would not be usable until after covid. Furthermore, it would be nice to install some outdoor fitness equipment. New bathroom at westwind barn would be nice, as there are long lines when there are events. Given the budget, maybe something like additional semi-permanent portable bathrooms.

Sarah: Bathroom at westwind is already budgeted and would disqualify it from this grant. There are also some outdoor fitness equipment at purissima park.

Scott: if theres something that can be meaningful to the community at the snack shack, he would support that.

Yibin: is the money enough? Peter: not enough to demolish and put in a new building Sarah: there is a storage room that can be repurposed.

Scott: motioning to recommend retrofit of the existing snack shack and make the building ADA compliant. Improve the concession and convert the remaining part of the building to a community room.

Vote: passed unanimously

1 Sarah Robustelli
From: Steve Apfelberg < >
Sent: Thursday, February 10, 2022 9:39 PM
To: Sarah Robustelli
Subject: Re: Proposition 68
Hi Sarah,
Los Altos & Los Altos Hills Little League is on board with contributing approximately $30,000 to the project. Thank you for keeping us informed thus far. We look forward to being consulted as details are fleshed out.

Best,
Steve
On Wed, Feb 9, 2022 at 4:23 PM, Sarah Robustelli
<[email protected]> wrote:

Hi Steve,
I am finalizing a staff report for Prop 68 for next week’s City Council meeting. The final version will need to be posted this Friday, February 11th.

Parks and Recreation Committee held a special meeting on January 6, 2022, unanimously approved to recommend retrofit of the existing snack shack and make the building ADA compliant. Improve the concession and convert the remaining part of the building to a community room.

A question that I would assume City Council will ask is: With the scope being reduced is Little League still willing to commit to a 20% match? The Town will be receiving a total of $183,283 from the State.

We can discuss this tomorrow, however it would be helpful to have this in writing and attached in my staff report.

Sarah
Sarah Robustelli, MPA
Sr. Community Services Supervisor
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2518 | F: 650-941-3160
Attachment 8

Attachment 9

Attachment 9

Attachment 10

Attachment 10

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE REVIEW CRITERIA FOR THE

AUTOMATIC LICENSE PLATE READER PILOT PROGRAM
FROM: Cody Einfalt, Management Analyst
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Review the current status of the ALPR system and consider approving the proposed review criteria for the Automatic License Plate Reader (ALPR) Pilot Program.

BACKGROUND:

On February 15, 2018 the Los Altos Hills City Council had a discussion on whether to install ALPRs in Town. Seven members of the public spoke on the item: two in favor and five against.

Privacy concerns dominated the opposing viewpoints. Based on lack of consensus and the fact that ALPR technology was expensive at this time, no action was taken.

In recent years, ALPR cameras have decreased in price and become affordable. Further, due to an increase in residential burglaries that occurred in 2020 and 2021, staff was given direction to research current ALPR technology and report back with the steps that would be involved to implement the technology in Town.

On April 15, 2021, the Los Altos Hills City Council approved of a plan to install 40 Automatic License Plate Readers cameras (ALPRs) at fixed locations throughout Town for the purposes of deterring crime and helping to create a safer environment for all those who live, work, or visit the Town. Soon after the Santa Cara County Board of Supervisors gave approval for the Santa Clara County Sheriff's Office to use the ALPR technology as apart of the law enforcement contract that the Town has with the County.

Los Altos Hills is the first municipality that contracts with the County for law enforcement services to use fixed-location ALPR cameras. The Sheriff’s Office has openly expressed willingness to support the use of cameras in Town, however, there has been an ongoing discussion on whether monitoring the ALPR system will require service level adjustments to the law enforcement contract with the Town.

The Council approved of an implementation plan that consists of an ALPR camera at all street entrances to Town which would scan license plate information of inbound traffic. Several other major intersections and roadways within Town boundaries have cameras installed as well. Using this system, license plate information is compared against law enforcement lists of license plates associated with stolen vehicles and people that have committed a crime. If the ALPR system AGENDA ITEM #5.C
C.E.

P.P.

Staff Report to City Council Page 2
ALPR Review Criteria
February 17, 2022
detects any matches, the Santa Clara County Office of the Sheriff will be notified immediately to investigate.

CURRENT STATUS ON IMPLEMENTATION:

Installation of the cameras began on November 19, 2021. Access to the camera system by the Santa Clara County Sheriff's Office began on December 20, 2021. To date, 38 of the 40 locations have been installed.

The cameras operate under two functional limitations needs: direct sunlight and strong cellular reception. While surveying the locations with Flock technicians, staff discovered that several camera locations needed to be moved from their initially proposed location due to poor sunlight and/or weak signal.

As a result of these location changes, several homes in Town are partially unprotected by the Town’s ALPR system. Partially unprotected, meaning that even though most driving routes to these properties would require a vehicle to pass several cameras, there are routes that exist where a vehicle can reach these properties and pass no cameras. These homes are located along the border of Town, neighboring either unincorporated Santa Clara County or the City of Palo Alto.

Staff contacted both the County of Santa Clara and the City of Palo Alto to request encroachment permits within their jurisdictions in order to protect these homes, however both requests were denied. Both the City of Palo Alto and the County did not want Town ALPR cameras within their jurisdiction.

As a result, the new camera locations are as close as can be to the locations that were initially proposed, while staying within Los Altos Hills jurisdiction. Staff is trying to place the last two cameras in positions that would minimize the amount of unprotected Los Altos Hills properties.

DISCUSSION:

The ALPR system was approved under a 60 day no-cost pilot program. The pilot session officially started on February 1, 2022. At the next City Council meeting on March 17, 2022, the Council will review the ALPR system and determine whether to keep the cameras past the pilot period.

In order to properly review the ALPR system and have a robust discussion on the impact that these cameras have had in Town, a set of agreed upon criteria should be established. A set list of criteria will allow the Town Council and residents to agree on how these cameras will be evaluated and ultimately act as one of the deciding factors in the decision to keep the cameras or not.

Staff worked with members of the Ad Hoc Emerging Technologies Committee to create a list of review criteria for the ALPR system. The criteria can be seen in Attachment 2.

Staff shared the draft review criteria with the Santa Clara County Sheriff’s Office, Flock Safety Team, and a few engaged members of the public to hear their comments on the criteria. All of the comments received have been compiled into the proposed list of criteria.

Staff Report to City Council Page 3
ALPR Review Criteria
February 17, 2022
The review criteria are separated into two groups: Town questions and County Sheriff questions.

The topics include:
• System Requirements
• Security Requirements
• Storage and Software Requirements
• Data Access Statistics
• Data Collection Statistics
• Training
• Functional Requirements
NEXT STEPS:

Staff recommends that the Council approve the proposed review criteria for the ALPR cameras in Town (Attachment 2).

Once approved, Town Staff, the Santa Clara County Sheriff's Office, and Flock Safety team will begin collecting data based on the accepted criteria over the next 30 days.

At the next regular City Council meeting on March 17th, the City Council will have results for all questions listed in the criteria, and with the help of these findings decide whether or not to keep the cameras past the pilot period.

FINANCIAL IMPACT:

There is no financial impact to approving a list of review criteria for the cameras.

ATTACHMENTS

1. Resolution

2. Proposed Review Criteria

Resolution __ -22 Page 1
RESOLUTION __ -22

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS

ALTOS HILLS ADOPTING THE APPROVING THE REVIEW

CRITERIA FOR THE AUTOMATIC LICENSE PLATE READER PILOT

PROGRAM
WHEREAS, on April 15, 2021, the Los Altos Hills City Council approved the installation of 40 Automatic License Plate Readers cameras (ALPRs) at fixed locations throughout Town for the purposes of deterring crime and helping to create a safer environment for all those who live, work, or visit the Town; and
WHEREAS, the Town has partnered with the ALPR camera vendor, Flock Safety, to install these cameras throughout Town; and
WHEREAS, the ALPR system was approved under a 60 day no-cost pilot program which officially started on February 1, 2022; and
WHEREAS, in order to properly review the ALPR system and have a robust discussion on the impact that these cameras have had in Town, a set of agreed upon criteria should be established; and
WHEREAS, the findings of the review criteria will help the Council decide whether or not to keep the cameras past the pilot period.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby accepts the attached review criteria for the ALPR pilot program. (Attachment A).

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th of February 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

George Tyson, Mayor
ATTEST:
_____
Deborah L. Padovan, City Clerk
Attachment 1

Date Evaluation Started:

Date Evaluation Completed:

Test Description Performed by (Name) Result: Pass / Fail / Info Notes / Findings Section 1.0: System Requirementsa. Is the system ruggedized? What is the operating range?b. Are cameras mounted in such a way that they is unlikely to be damaged, and unlikely to cause damage?e. Are the cameras mounted in such a way that they do not obstruct visibility?f. Does the system correctly record Key Vehicle Scan Information (KVSI):
(1) License plate number
(2) License plate state/jurisdiction(3) Date and time of read(4) Camera ID that recorded the read (or map)(5) Image of plate(6) Image of vehicle rear(7) Vehicle make(8) Vehicle color(9) Hotlist match, reason for match (if hotlist hit)g. Test that vehicles without license plates are flagged to the Sheriff.h. Is storage of images limited to vehicle rears?i. Test that non-automotive images (pedestrians, bicyclists, etc.) not stored.j. Test that license plates and images of vehicles in the opt-out list are not stored (should only say Resident).k. What is the time interval within which law enforcement is notified of a hotlist vehicle?l. Check that the system data (access/logs) is maintained across power loss (dead battery).m. Check what happens if a camera stops operating. Is there any notification?

LOS ALTOS HILLS ALPR EVALUATION CHECKLIST - FLOCK SAFETY Attachment 2

Date Evaluation Started:

Date Evaluation Completed:

Test Description Result (Pass/Fail/Info) Notes / Findings Section 1.0: Security Requirementsa. Verify that Personally Identifiable Information (name, address) is not stored in the system.b. Verify that all access is loggedc. Verify that a search requires a userid, date, time, case/investigation number and purpose.d. Verify that Role-Based Access Control (RBAC) is available for any person querying the softwarebefore access is grantedf. Verify that the access log is preserved and recoverable following a "system crash"Section 2.0: Storage and Software Requirements(i.e., Deputies shall have fewer rights, access, and capabilities than the Administrator as per law Crime Information Center) and the CCIC (California Crime Information Center) in order to identify a stolen vehicle, stolen license plate, sexual predator, armed felon suspect, registered parolee, etc.)d. Test the addition of a license plate to the Town Opt Out list, and the Town hot list. Test that a vehicle can be removed from the Town Opt Out list and the Town hot list.e. Verify that the Opt Out list is recoverable after a "system restart"g. Test if a query can be run to determine if a particular license plate (or a partial license plate) matches plates found by the system. Does the associated System data include all KVSI data?h. Test that the software allows the vehicle scan data to be retained (not purged) and allows retrieval for offline storage if required for an investigation.i. Test that the software purges image and license plate data after 30 days. Check that this duration can be changed as part of the configuration. j. Test retrieval of license plates and KVSI data within a certain time window for (i) a specific camera, (ii) all cameras in townk. Ensure that the system provides a way for reporting defects to the vendor that allows specifying defect severity and results in a case number.l. Ensure that the status of reported defects can be tracked.

LOS ALTOS HILLS ALPR EVALUATION CHECKLIST - SHERIFF

Section 3.0: Data Access Statistics
a. Number of hotlist hits over 30 daysb. Roles used to access ALPR data (detective, patrol deputy)c. Number and types of queries run (please obfuscate specific info)d. Number of license plate misreadsSection 4.0: Data Collection Statisticsa. Number of license plates scanned by the system over 30 daysb. Number of license plates for which the Sheriff received hotlist hits over 30 daysc. Number of hotlist hits received (by category: stolen, felony warrant, etc.)d. How many vehicles were apprehended as a result of the Flock system?e. How many investigations Flock was involved in providing helpful and leading details?f. Has the system resulted in the solving of any cases or the apprehension of any stolen vehicles?g. Is there a reduction in the number of crimes in Town by any measurable quantity?h. How much additional time have deputies spend tracking, researching or managing the system?Section 5.0: Traininga. Number of personnel trained on the system over 30 daysb. Number of training sessions performed (search and hotlist) over 30 daysc. Number of system log audits performed over 30 daysSection 7.0: Functional Requirementsa. Test the cameras’ ability to correctly capture KVSI data, including for digitally printed plates, from (at least multiple) states including vanity plates, temporary plates, multiple plates, plates with symbols (hand, heart, star, etc.), purple heart plates, half-height character plates, vehicles with no plates, and motorcycle plates in daylight, low light, and darkness.b. Are any vehicle captures missed (to our knowledge)?c. Test the camera's ability to distinguish easily misidentified characters, e.g., O/0, T/I, B/8, or unknown characters (assuming the plate is visible)d. Test that license plates can be provided to the Sheriff for addition to the Opt Out Liste. Test whether the Opt Out List can be retrieved for audit/review purposesf. Test that the cameras can capture KVSI data for vehicles traveling at high speed (at least 70 mph)

From: anand ranganathan
To: City Council
Subject: Agenda Item 5c at the next meeting
Date: Tuesday, February 15, 2022 12:14:41 PM
Dear Council Members,
Regarding agenda item 5c, regarding the review criteria for the ALPR system, please note that the review criteria do not include anything on false positives and the impact on residents and visitors as a result of false positives. Section 4.0 of the checklist goes into details of when the system worked positively, but assumes away the times when the system worked negatively.

This needs to be fixed. In general, we need to ensure that both our residents and visitors to our town are protected from the negative externalities of these cameras.

I will further add that while the preamble to the checklist speaks of "engaged residents" being asked for their input on the checklist, I was never contacted despite having been engaged on this issue from the very beginning.

Thanks
Anand
Supplemental No. 1
AGENDA ITEM #5.C
Distributed 2/15/22

1 TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RECEIVE 2021-22 MID-YEAR FINANCIAL REPORT AND ADOPT

RESOLUTION APPROVING THE MID-YEAR BUDGET AMENDMENTS
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive 2021-22 Mid-Year Financial Reports and Adopt Resolution Approving the Mid-Year Budget Amendments.

BACKGROUND:

The purpose of mid-year financial update is to review the Town’s financial health through December 31, 2021 and identify any known risks that require immediate attention. Potential risks include economic downturn resulting in significant reduction in expected tax revenues or emergency spending which will result in a potential operating deficit by June 30, 2022. In such events, budget amendments would be required to reduce services and spending during the second half of the year or to utilize reserves to address potential operating deficit.

As part of the mid-year financial analysis, Staff compared the year-to-date actual to the 2021-22 budget and researched all spending to date more than 50 percent or less than 30 percent of the annual budget. This exercise is to identify significant deviation in revenues and expenditures from the annual budget that are outside of normal operations.

DISCUSSION:

As of December 31, 2021, the Town is financially healthy in terms of revenues and expenditures.

GENERAL FUND
General Fund revenues have reached $6.3
million through mid-year, or 47% of budget.

Property tax, license and permits, and
charges for services are the Town’s major
revenues which account for most of the
General Fund revenues. Property tax is on
track to exceed budget projection. Building
activities in the first half of 2021-22,
increased by 44% and Planning activities
have increased by 53%.. The Town
received $1,007,480 in ARPA funds to
respond to the pandemic.

AGENDA ITEM #6.A
S.R.

P.P.

2 General Fund expenditures of $6.3 million or 47% of budget is expected to stay close to budget. The three main drivers for why total expenditures is 47% of budget and not closer to 50% are: reduced personnel costs when vacancies were filled, additional contract services, special events and recreation programs are normally conducted in the Spring/Summer timeframe. Attachment 1

SEWER FUND
Through mid-year, Sewer revenues totaled $102K, or 3% of budget, which doesn’t include the first installment of sewer assessment. The Town receives the sewer assessment payments in January. Sewer operating expense totaled $392K, or 15% of budget. The receipt of sewer invoices for Palo Alto Treatment Plant and the Regional Water Treatment are received in January. Overall, Sewer Fund is on track to meet revenue budget and to stay within the expense budget. Attachment 2
In terms of capital spending, the sewer capital projects tend to be a 1.5-year project, where pre-design, design and contract award phases begin during the first fiscal year and majority of the construction begins in the beginning of the following fiscal year. During the design phase, the project scope is developed based on available budget the City Council earmarked. Attachment 3.

CAPITAL IMPROVEMENT PLAN
The 2021-22 Budget includes a one-year capital appropriation and the Five-Year Capital Improvement Plan.

The capital project budget is intended to be appropriated for the life of the project and will not require reappropriation at the end of each fiscal year. A status update on all capital improvement projects is available on Attachment 3.

BUDGET AMENDMENT
Through reviewing the financial status, Staff is recommending the following budget amendments:

1. Operating:
a. Total of $81K to convert two 60% positions to full-time. A 60% Administrative Clerk/Technician, currently vacant, in the City Manager’s Office and a 60% Accounting Technician, currently vacant, in the Administrative Services Department.

SEWER FUNDS
(Fund 048 and 051)
2020-21
Budget
2020-21
Mid-Year
Actual
2020-21
Budget vs
Actual
2021-22
Budget
Actual
YTD Thru
12/31/2021
% of Annual
Budget
REVENUES:

SEWER ASSESSMENT $ 3,123,204 - 0% 3,089,900 1,988 0%
SEWER CONNECTION 67,575 36,299 54% 92,615 110,275 119%
USE OF MONEY & PROPERTY 27,578 - 0% - (10,564) 0%
REVENUES TOTAL 3,218,357 36,299 1% 3,182,515 101,699 3% EXPENDITURES:

OPERATING EXPENSES 2,185,680 398,736 18% 2,602,658 391,820 15% CAPITAL EXPENSES 700,000 18,014 3% 500,000 16,526 3%
EXPENDITURES TOTAL 2,885,680 416,750 14% 3,102,658 408,346 13% NET CHANGE IN SEWER FUNDS 332,677 (380,451) -114% 79,857 (306,647) -384%

3 Administrative support is essential for the City Manager, City Clerk, and Public Works Department to increase efficiencies.
• Assists with committees, including recruitment and administrative duties. • Scanning agreements, recorded documents, such as resolutions, agendas, ordinances, and minutes/
• Assists City Clerk with Volunteer dinner, City Council reorg, and other events throughout the year.
• Engineering administrative support to do invoicing, contract management, proofreading and editing of staff reports.
• City Clerk workload has increased substantially due to the administration clerk position being unfilled, increased public records requests, changes in state law, and the addition of new management staff.

The Accounting Technician resides in the Administrative Services Department. There have been 4 recruitments for this position and a reclass of the job description. The recruitments were not successful due to under qualified candidates. Currently, we are filling the vacancy with a temp that is limited in the work that we can allow . In order to equally distribute the workload, the following are the responsibilities of the Accounting Technician.
• Responsible for Accounts Payable
• Stale dated checks – follow current policy and procedures • Accounts Payable reconciliation and analysis
• Deposit refunds that need to be entered in Trak-it – follow new established process and procedure
• False Alarm tracking
Converting these positions to full-time will improve efficiencies and succession planning for the Town and the departments these positions will be supporting.

2. $60K for a facilities assessment to determine the needs of the Town.

On January 25, 2022, the City Council finalized their 2022 goals and identified a facility assessment to determine the need for a community center, park, Town Hall expansion and/or park and recreation programs. Utilizing a consultant that specializes in facility assessments and has experience in community engagement would be the most beneficial for the Town to determine its facility needs. In addition, a community survey is another goal of the City Council and staff has already started working on the task. The results of the community survey will assist in the overall needs of the facilities assessment.

3. Special Revenue: $1,007,480 ARPA funds. Establish a special revenue fund for ARPA funds to track expenses for reporting purposes. Increase the revenue budget by $257,480 and move $750,000 from the General Fund to the ARPA Fund. The Treasury Department’s actual distribution to the Town is $1,007,480.

The Town applied for ARPA funds in March 2021 and received the funds in the amount of $1,007,480 on July 13, 2021, will receive the same amount in 2022. The covered period for eligible uses of ARPA funds is March 3, 2021, through December 31, 2024. Cost can be incurred by December 31, 2024. The

4 project and expenditure report has been moved from October 31, 2021, to April 30, 2022, by the Treasury Department.

At the October 21, 2021, City Council established an adhoc committee to determine how to utilize the ARPA funds. The adhoc committee worked with the staff to determine estimated costs and future projects to apply the ARPA funds towards. A special thank you to the adhoc committee for their commitment and the collection of the community interests when working with the staff to identify qualifying projects. The adhoc committee will be taking the project list to the City Council at the February meeting.

FISCAL IMPACT:

The total fiscal impact for the mid-year budget amendment is an additional $141,000 expenditures in the General Fund, transfer of $750,000 from the General Fund to the ARPA fund, an additional $257,480 in revenue and $1,007,480 in expenditures in the ARPA fund.

ATTACHMENTS:

1. Resolution to Approve the Mid-Year Budget Amendment.

2. 2021-22 Mid-Year Financial Updates

3. 2021-22 Mid-Year Updates on Capital Projects Through December 31, 2021

RESOLUTION -22
RESOLUTION AMENDING THE 2021-22 OPERATING AND CAPITAL

IMPROVEMENT PROGRAM BUDGET
WHEREAS, the City Council of the Town of Los Altos Hills adopted the 2020-21 Operating and Capital Improvement Program Budget on June 17, 2021; and
WHEREAS, the City Council approved decrease in General Fund expenditure budget by $450,000 for additional swing shift deputy and an increase of General Fund expenditure budget in the amount of $19,243 for PLAN JPA-Pooled Liability Assurance on September 16, 2021; and WHEREAS, the City Council approved increasing General Fund Capital expenditure budget of $250,000 for General Plan Housing and $250,000 for the Electrical Panel Upgrade at Town Hall on October 21, 2021; and
WHEREAS, as detailed in the accompanying Staff Report and the 2021-22 mid-year financial update, a few budget adjustments, transfers are necessary to accomplish the Town’s day-to-day operations and capital projects; and
WHEREAS, total impact on Town funds are as follow:

Account Fund
Expenditure
Debit/(Credit)
Personnel Costs to covert 2 60% part time
benefitted positions to full time.

General Fund (011) $ 81,000
Facilities Assessment General Fund (011) 60,000
Transfer from General Fund Revenue (011) General Fund (011) (750,000) Transfer In Special Revenue ARPA (019) Special Revenue Fund (019) 750,000 Revenue in Special Revenue ARPA (019) Special Revenue Fund (019) 257,480 ARPA Expenditures (019) Special Revenue Fund (019) 1,007,480 NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to amend the 2021-22 Operating and Capital Improvement Program Budget.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of February 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

Town of Los Altos Hills
Town-wide Fund Summary
Audited Unaudited
Fund No Fund Title
Fund Balance
@ 7/1/2021 Revenue Expenditure
Transfers
In/(Out)
Fund Balance
@ 12/31/2021 Earmarked
Available Fund
Balance
011 General Fund
3210 Operating Contingency 2,071,500 2,071,500 2,071,500 0 3204 Disaster Contingency 1,250,000 1,250,000 1,250,000 0 3203 Pension Reserve 2,575,000 2,575,000 2,575,000 0
3205 IT Reserve 50,000 50,000 50,000 0
3206 Facilities Replacement 1,902,700 1,902,700 1,902,700 0 3207 Equipment Replacement 594,000 594,000 594,000 0
011 Unassigned Fund Balance 7,338,881 7,013,132 (6,331,594) 5,786 8,026,205 0 8,026,205 Subtotal 15,782,081 7,013,132 (6,331,594) 5,786 16,469,405 8,443,200 8,026,205 Special Revenue Funds
016 Parks & Rec in-Lieu 34,491 354,554 - - 389,045 0 389,045 019 American Rescue Plan Act (ARPA) - 1,007,480 (220,000) - 787,480 787,480 0 021 COPS Fund 638,578 86,285 - (638,923) 85,940 85,940 0 071 Special Donation 105,233 - - - 105,233 0 105,233
Subtotal 778,302 1,448,319 (220,000) (638,923) 1,367,698 873,420 494,278 Capital Funds
041 General CIP (8,091) - (625,046) 633,137 $ 0 $ 0 $ 0 042 Pathways CIP 1,002,312 118,331 (47,311) - 1,073,332 645,443 427,889 043 Westwind Barn CIP 198,695 30,608 (5,495) - 223,808 90,418 133,390 045 Drainage CIP 748,788 81,504 (11,201) - 819,091 603,349 215,742 046 Street CIP 745,050 250,115 (407,954) - 587,211 396,729 190,482 Subtotal 2,686,754 480,558 (1,097,007) 633,137 $ 2,703,442 $ 1,735,939 $ 967,503 Sewer Funds (Unrestricted Portion)
048 Sewer CIP 3,099,710 - (16,526) - $ 3,083,184 $ 1,747,139 $ 1,336,045 051 Sewer Ops - Exclu Depr. 730,946 101,699 (391,820) - 440,825 440,825 Subtotal 3,830,656 101,699 (408,346) - $ 3,524,009 $ 1,747,139 $ 1,776,870 Total Town-Wide 23,077,793 9,043,708 (8,056,947) - 24,064,554 $ 12,799,698 $ 11,264,856 Year to Date Actual Thru 12/31/21
Attachment 2

Town of Los Altos Hills
Town Wide Proposed Budget Amendments
2020-21
Adopted Budget
Approved
Council Budget
Amendments
thru 12/31/20
Total Amended
Budget thru
12/31/20
2021-22
Adopted
Budget
Approved
Council
Budget
Amendments
thru 12/31/21
Total
Amended
Budget thru
12/31/21
Note
Proposed
Mid-Year
Budget
Amendments
FY2021-22
Amended
Budget

GENERAL FUND
Revenues 12,167,587 12,167,587 14,919,014 14,919,014 A (750,000) 14,169,014 Expenditures 10,961,779 50,000 11,011,779 13,576,617 19,243 13,595,860 B 141,000 13,736,860

SPECIAL REVENUE FUNDS
Revenues - - 100,000 - 100,000 C 1,007,480 1,107,480
Expenditures 33,673 33,673 586,200 (450,000) 136,200 D 1,007,480 1,143,680

CAPITAL FUNDS
Revenues 761,000 761,000 1,057,940 - 1,057,940 - 1,057,940 Expenditures 5,580,658 5,580,658 5,323,621 500,000 5,823,621 - 5,823,621

SEWER FUNDS
Revenues 3,218,357 3,218,357 3,182,515 - 3,182,515 - 3,182,515 Operating Expenses 2,185,679 2,185,679 2,602,659 - 2,602,659 - 2,602,659 Capital Expenses 700,000 700,000 500,000 - 500,000 - 500,000 NOTE:

A = Reduce ARPA Funds from General Fund
B = $81K covert 2 60% unfilled vacancies to full time
$60K Facilities Assessment
C = Add ARPA Revenue of $750K from GF plus $257,480
D = Add ARPA Expenditure

Town of Los Altos Hills
Town Wide Budget vs Actual
2020-21
Adopted Budget
2020-21
Actual
12/31/20
2020-21
Budget vs
Actual
2021-22
Amended
Budget as of
12/31/21
2021-22
Actual
12/31/21
2021-22
Budget vs
Actual

GENERAL FUND
Revenues 12,167,587 5,468,856 45% 14,919,014 7,013,132 47% Expenditures 11,091,779 5,328,272 48% 13,595,860 6,331,594 47%

SPECIAL REVENUE FUNDS
Revenues - - 0% 100,000 1,448,319 1448%
Expenditures 33,673 11,015 33% 136,200 220,000 162%

CAPITAL FUNDS
Revenues 761,000 578,663 76% 1,057,940 480,558 0%
Expenditures 6,313,160 936,304 15% 5,823,621 1,097,007 19%

SEWER FUNDS
Revenues 3,218,357 36,299 1% 3,182,515 101,699 3%
Operating Expenses 2,185,680 398,736 18% 2,602,659 391,820 15% Capital Expenses 1,752,013 18,014 1% 500,000 16,526 3%

Town of Los Altos Hills
General Fund Budget vs Actual
General Fund 2020-21
Total Budget
Actual
YTD Thru
12/31/2020
% of Annual
Budget
2021-22
Total Budget
Actual
YTD Thru
12/31/2021
% of Annual
Budget
REVENUES:

PROPERTY TAX 6,759,608 2,416,119 36% $ 7,241,751 $ 2,456,142 34% TAXES OTHER THAN PROPERTY 440,200 315,013 72% 459,101 382,896 83% FRANCHISE FEES 319,190 1,975 1% 379,107 1,847 0%
LICENSE & PERMITS 1,119,566 649,465 58% 1,285,264 1,336,971 104% USE OF MONEY AND PROPERTY 413,366 77,286 19% 228,997 (156,846) -68% INTERGOVNMENTAL 152,300 112,091 74% 886,623 6,216 1%
CHARGES FOR SERVICES 923,893 595,824 64% 914,100 953,317 104% MISCELLANEOUS 14,140 172,733 1222% 10,000 269,162 2692% OVERHEAD ALLOCATION-IN 2,025,324 1,128,349 56% 3,514,071 1,763,427 50% REVENUES TOTAL 12,167,587 5,468,855 45% 14,919,014 7,013,132 47% EXPENDITURES (BY DEPARTMENT):

ADMINISTRATION 3,014,760 1,498,541 50% 4,023,209 1,901,397 47% PUBLIC SAFETY 2,031,571 833,731 41% 2,162,476 879,003 41% PLANNING & BUILDING 2,928,431 1,482,311 51% 3,513,518 1,795,852 51% PUBLIC WORKS 2,081,823 1,080,545 52% 2,715,004 1,221,867 45% PARKS AND RECREATION 955,193 433,144 45% 1,181,651 533,475 45% EXPENDITURES TOTAL 11,011,778 5,328,272 48% 13,595,859 6,331,594 47% NET CHANGE IN GENERAL FUND 1,155,809 140,583 12% 1,323,155 681,538 52% General Fund 2020-21
Total Budget
Actual
YTD Thru
12/31/2020
% of Annual
Budget
2021-22
Amended Budget
Actual
YTD Thru
12/31/2021
% of Annual
Budget
EXPENDITURES (BY CATEGORY):

PERSONNEL 3,943,053 1,996,374 51% 4,374,627 1,680,577 38% SERVICES AND SUPPLIES 4,592,805 2,622,180 57% 5,937,461 3,073,416 52% ALLOCATION OUT 2,475,920 1,245,431 50% 3,283,771 1,577,602 48% EXPENDITURES TOTAL 11,011,778 5,863,985 53% 13,595,859 6,331,594 47%

Town of Los Altos Hills
Sewer Budget vs Actual

SEWER FUNDS
(Fund 048 and 051)
2020-21
Budget
2020-21
Mid-Year
Actual
2020-21
Budget vs
Actual
2021-22
Budget
Actual
YTD Thru
12/31/2021
% of Annual
Budget
REVENUES:

SEWER ASSESSMENT $ 3,123,204 - 0% $ 3,089,900 $ 1,988 0% SEWER CONNECTION 67,575 36,299 54% 92,615 110,275 119%
USE OF MONEY & PROPERTY 27,578 - 0% - (10,564) 0%
REVENUES TOTAL 3,218,357 36,299 1% 3,182,515 101,699 3% EXPENDITURES:

OPERATING EXPENSES 2,185,680 398,736 18% 2,602,658 391,820 15% CAPITAL EXPENSES 700,000 18,014 3% 500,000 16,526 3%
EXPENDITURES TOTAL 2,885,680 416,750 14% 3,102,658 408,346 13% NET CHANGE IN SEWER FUNDS 332,677 (380,451) -114% 79,857 (306,647) -384% EXPENSE DETAILS:

SEWER OPERATING EXPENSES
2020-21
Budget
Actual YTD
thru
12/31/21
2020-21
Budget vs
Actual
2020-21
Amended
Budget
Actual
YTD Thru
12/31/2021
% of Annual
Budget
Personnel $ 155,083 $ 83,897 54% $ 246,810 $ 80,128 32% Contractual Services 1,816,672 208,583 11% 2,075,697 148,468 7% Professional Services 10,500 7,288 69% 20,000 52,422 262% Operations 26,500 9,839 37% 18,850 3,959 21%
Allocations Out 176,925 89,129 50% 241,301 106,843 44%
EXPENDITURE TOTAL 2,185,680 398,736 18% 2,602,658 391,820 15%

Town of Los Altos Hills
Special Revenue Budget vs Actual
Non-Major Funds
(combined)
2020-21
Adopted
Budget
Actual YTD
thru
12/31/20
2020-21
Budget vs
Actual
2021-22
Amended
Budget thru
12/31/21
Actual
YTD Thru
12/31/2021
2021-22
Budget vs
Actual
Note
Proposed
Mid-Year
Budget
Amendments
FY2021-22
Amended
Budget
PARKS & REC IN-LIEU - - 0% - 354,554 0%
AMERICAN RESCUE PLAN ACT - - 0% - 1,007,480 0% A 1,007,480 1,007,480 COPS GRANTS 106,726 - 0% 100,000 86,285 86% - 100,000
SPECIAL DONATIONS - - 0% - - 0% 0
REVENUES TOTAL 106,726 - 0% 100,000 1,448,319 1448% 1,007,480 1,107,480 LAW ENFORCEMENT - - 0% 136,200 - 0% - 136,200
EMERGENCY PREPAREDNESS 33,673 11,015 33% - - 0%
OTHER OPERATING - 25,000 0% - 220,000 0% B 1,007,480 1,007,480 EXPENDITURE TOTAL 33,673 36,015 107% 136,200 220,000 162% 1,007,480 1,143,680 NOTE:

A= ARPA Revenue funds of $750K from General Fund and add $257,480 B= Add ARPA Expenditure

Town of Los Altos Hills
Capital Funds Budget vs Actual
Capital Funds 2021-22
Budget
Actual
YTD Thru
12/31/2021
2021-22
Budget vs
Actual
041 GENERAL 300,580 - 0%
042 PATHWAY 128,560 118,331 92%
043 WESTWIND BARN 52,000 30,608 59%
045 DRAINAGE 50,300 81,504 162%
046 STREET 526,500 250,116 48%
REVENUES TOTAL 1,057,940 480,559 45%
041 GENERAL 1,602,014 625,046 39%
042 PATHWAY 1,027,840 47,311 5%
043 WESTWIND BARN 90,418 5,495 6%
045 DRAINAGE 603,349 11,201 2%
046 STREET 2,000,000 407,954 20%
EXPENDITURE TOTAL 5,323,621 1,097,007 21%

Town of Los Altos Hills
Mid-Year Capital Project Update (Through 12/31/2021)
Project # Project Name Project Status
Prior
Appropriation
2021-22 CIP
Budget
Total Budget
FY 21-22
FY2021-22
YTD12/31/2021
Expenditures
Project Budget
Remaining
GENERAL CAPITAL PROJECTS:

TR4169 Byrne Preserve Restoration On-going 38,504 84,872 123,376 19,862 103,514 410218 Generator Replacement & Electrical Panel
Upgrade
Design/Build contract executed, construction to start
in FY22/23
576,580 250,000 826,580 246,278 580,303
410209-22 Cable Service Expansion Program No current application 50,000 50,000 17,398 32,602 410215 Purissima Park Improvement Plan to begin design in 21/22 and construction 22/23 with CC approval.
259,000 - 259,000 - 259,000
410213 Town Hall Addition Design & Phase 1 Phase 1 substantially complete, final inspection scheduled for 1/21/22
606,416 - 606,416 312,228 294,189
Town Hall Addition Pahse 2 City Council Cancelled at the 1/20/22 City Council Meeting
2,250,000 2,250,000 2,250,000
410216 El Monte Fire Station Underground (Rule
20A) Design
Design Phase expected to be complete by Fall of
2021, waitin fo PG&E to include in their work plan for
2022
209,087 - 209,087 9,633 199,454
410217 Undergrounding Utilities Feasibility Study No change 227,852 - 227,852 9,767 218,085 410219 Byrne Preserve Parking Study On Hold 30,000 30,000 30,000 410220 Housing Element In progress, to be completed by January 2023 350,000 350,000 350,000 Subtotal 4,167,439 764,872 4,932,311 615,165 4,317,146
PATHWAY CAPITAL PROJECTS:
427904 Altamont Plunge Design needs to be updated to include a crosswalk.

Plan design to be completed Spring of 2022
54,662 - 54,662 1,702 52,960
427908 Byrne Park Plunge Easement complete and to be accepted by CC 1/20/22
25,371 - 25,371 - 25,371
427909 Edgerton Road Pathway Survey complete, additional investigation is needed to set path allignment. Spring of 2022
45,800 - 45,800 - 45,800
427903 Fremont to Redwood Grove Discussion ongoing with City of Los Altos. 1/14/22 Los Altos has requsted ADA study
20,200 - 20,200 4,800 15,400
427906 La Paloma/Robleda Pathway Plan to start work in Feb 2022 9,106 250,000 259,106 22,573 236,533 427912 Page Mill from Lupine to Via Feliz Survey complete, coordinating with property owners on the final alignment. Plan to complete this spring of 2022
60,000 - 60,000 444 59,556
427913 Misc Pathway On going 75,000 75,000 4,740 70,260 427902 Summerhill Pathway Project Survey completed 12/2021; design plans from Nicole Ln to Hilltop Dr expected to be completed by 3/2022
350,209 96,103 446,312 4,554 441,758
Subtotal 565,348 421,103 986,451 38,813 947,638
WESTWIND BARN CAPITAL PROJECTS:
437307-21 Westwind Barn Improvement Feeding Pasture Fencing Preconstruction WalkThrough completed, Work to be completed by February 28 2022.
90,418 - 90,418 - 90,418
Subtotal 90,418 - 90,418 - 90,418
STORM DRAINAGE CAPITAL PROJECTS:
467209 Matadero Creek Erosion SWRCB is reviewing the mitigation resubmittal to issue permit.
603,349 - 603,349 1,403 601,946
Subtotal 603,349 - 603,349 1,403 601,946
STREET CAPITAL PROJECTS:
467227 East Sunset Drive Roadway Widening Staff advertised the project on the Los Altos Crier, Builders Exchanges, and Town's Website. Bids will
open on January 26, 2022 at 2:00 P.M.
600,000 600,000 29,951 570,050
467226-21-22 Annual Road Rehabilitation Program Project completed on 1/19/2022. Staff will prepare report to City Council for acceptance on February CC
regular meeting.
308,076 1,400,000 1,708,076 363,443 1,344,633
Subtotal 308,076 2,000,000 2,308,076 393,393 1,914,683
SEWER CAPITAL PROJECTS:
487918-21-22 Annual Sewer Rehabilitation Program The 2021 Sewer Rehab Project is being reccomended for awared on CC 1/20/22
1,381,773 500,000 1,881,773 - 1,881,773
Subtotal 1,381,773 500,000 1,881,773 - 1,881,773
Totals 7,116,402 3,685,975 10,802,377 1,048,774 9,753,604 Attachment 3

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE EMPLOYEE ENHANCEMENTS TO

ATTRACT AND RETAIN TOWN STAFF AND RESOLUTION
APPROVING THE FY2021-22 SALARY SCHEDULE
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve Resolution for the Employee Enhancements to Attract and Retain Town Staff.

2. Approve Resolution for the FY2021-22 Salary Schedule.

BACKGROUND:

In May 2021, Nadine Levine from MRG conducted an Employee Survey on behalf of the City Council. The conclusion of the report showed a very high participation from the employees and demonstrated their interest in being invited by the City Council to express their thoughts and feelings about employment with the Town. On January 26, 2022, the City Manager conducted an All Staff meeting and Nadine Levine shared the results of the employee survey with the staff. The City Council identified one of their 2022 priorities at the Goal Setting meeting to retain and attract employees.

On June 17, 2021, a Total Compensation Study was completed by Koff & Associates. The results of the study showed the following:
 The Town’s base salaries, overall, in comparison to the market median are 2.6% below the market.
 The Town’s total compensation, overall, in comparison to the market median is

4.0% below the market.
 The Town’s benefits package puts the Town in a slightly less competitive position compared to the market and, therefore, salary decisions should be based on base salary market results. Furthermore, we recommend that the Town evaluate making potential changes to the benefits package to be more competitive in terms of total compensation.
 K&A considers a classification falling within 5% of the median to be competitive.

AGENDA ITEM #6.B
S.R.

P.P.

2 The City Council did not approve a salary schedule for FY2021-22 but did include a 4% merit contingency in the FY2021-22 Operating Budget. The City Council directed the staff to bring back a recommendation for total compensation after the new City Manager was hired.

The FIC approved a subcommittee of Medha Rishi to work with the staff on the Employee Enhancements. After thorough analysis, review of the Total Compensation Study, and review of the OPEB Actuary analysis of the health benefit enhancement, staff and Medha Rishi concluded to present four (4) Employee Enhancements to the FIC Meeting held on January 11, 2022.

DISCUSSION:

During 2021 there was approximately 25% employee turnover for a variety of reasons. In order to retain and attract staff the salary and benefits needed to be reevaluated after the review of the Total Compensation Study. Staff is recommending the four following employee enhancements:

1. Update the FY2020-21 Salary Schedule to reflect Koff & Associates placement recommendations and include CPI increase of 3.8% (April 2021) for the FY2021-22 Salary Schedule.
a. The salary schedule will be reviewed at time of budget cycle and updated based on the April CPI until another Total Compensation Study is conducted in 4-5 years.

2. Increase the vacation maximum accrual to 280 hours for each vacation accrual tier.

3. Retiree Health for the Tier 2 employees hired after October 11, 2007, until the age 65 years of age with the following qualifiers:
a. Must work with the Town with at least 5 years.
b. Earliest age which the enhanced benefit would apply is at the normal retirement age for pension (age 55, 60, 62).
c. Vesting schedule (see below) would be implemented based on CalPERS service and would determine the Town’s contribution towards the retiree’s health premium.
10 years 50%
11-12 years 60%
13-14 years 70%
15-17 years 85%
18-20 years 90%
20 + years 100%
Staff asked MacLeod Watts, OPEB Actuary, to project the costs of the assumptions we have listed. Currently, the Town is overfunded approximately 23%. Based on the OPEB Trust fund balance of $3,106,652 as of 6/30/21 the cost for this benefit is $62,951 which is $36 difference from the 2019 Actuarial. We received higher assets than expected in the

3 Trust Fund and the actuary anticipates similar increase in the Actuarially Determined Contributions (ADC) for future employees not yet hired.

4. 401 (A) Plan- Defined Contribution. Staff is recommending this enhancement to try to bridge the gap between PEPRA maximum salary and current salary.

Currently, the PEPRA salary maximum is approximately $153,000. The staff is recommending the Town contributes 4% of the employee’s annual salary based on the employee enrolled in the 457 Plan (flexible deferred compensation plan). The estimated cost for 2022 will be approximately $72,686 and will be dependent on the employees who are enrolled in the 457 Plan. The Town will match up to 4% of what the employee is contributing.

FISCAL IMPACT:

The financial impact includes, $62,951 for future costs for Retiree Health Benefit and approximately $72,686 for the 401(A) Employer match up to 4% of the employee’s salary.

The impact on the salary schedule will be addressed at each budget cycle and there is no fiscal impact on increasing the maximum vacation accrual balance.

ATTACHMENTS

1. Resolution for Employee Enhancements

2. Resolution for FY2021-22 Salary Schedule

Resolution 74-18 Page 1
RESOLUTION ______

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF

LOS ALTOS HILLS APPROVING THE EMPLOYEE

ENHANCEMENTS TO ATTRACT AND RETAIN TOWN
STAFF
WHEREAS, the Town of Los Altos Hills hired Nadine Levine from MRG to conduct an Employee Survey on behalf of City Council in May 2021; and
WHEREAS, On January 26, 2022 the City Manager conducted an All Staff Meeting and Nadine Levine shared the results of the employee survey; and
WHEREAS, Koff and Associates completed a Total Compensation Study and presented the results with the City Council on June 17, 2021; and
NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby adopts the recommendations as outlined in Exhibit A.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of February 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

Exhibit A – Employee Enhancements

1. Increase the vacation maximum accrual from 240 hours annually to 280 hours for each vacation accrual tier.

2. Retiree Health for the Tier 2 employees hired after October 11, 2007, until the age 65 years of age with the following qualifiers:
a. Must work with the Town with at least 5 years.
b. Earliest age which the enhanced benefit would apply is at the normal retirement age for pension (age 55, 60, 62).
c. Vesting schedule (see below) would be implemented based on CalPERS service and would determine the Town’s contribution towards the retiree’s health premium.
10 years 50%
11-12 years 60%
13-14 years 70%
15-17 years 85%
18-20 years 90%
20 + years 100%

3. 401 (A) Plan- Defined Contribution. The staff is recommending the Town contributes 4% of the employee’s annual salary based on the employee enrolled in the 457 Plan (flexible deferred compensation plan). The estimated cost for 2022 will be $72,686 annually depending on the employees enrolled in the 457 Plan. The Town will match up to 4% of what the employee is contributing.

RESOLUTION NO ____

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN

OF LOS ALTOS HILLS APPROVING THE FISCAL YEAR
2021-22 SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills has received and completed its review of the proposed 2021-22 Budget; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, the City Council of the Town of Los Altos Hills now desires to adjust the salary ranges based on the Koff & Associates Total Compensation Study effective July 1, 2021; and WHEREAS, ATTACHMENT 1 the top and bottom of the range for each position except the City Manager’s, for which the salary is set by contract; and WHEREAS, this is not a cost of living adjustment and pay increases will continue to be determined through the performance review process;
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to approve the 2021-22 Salary Schedule.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th of February 2021 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

George Tyson, Mayor
ATTEST:

Deborah L. Padovan, City Clerk

Minimum Maximum Minimum Maximum
City Manager-Set by Contract $ 236,000 $ 236,000
Management Analyst II $ 99,192 $ 133,910 $ 47.69 $ 64.38 Management Analyst $ 85,533 $ 115,470 $ 41.12 $ 55.51
Senior City Clerk $ 126,974 $ 171,416
City Clerk $ 109,490 $ 147,811
Admin Clerk/Technician $ 68,489 $ 92,460 $ 32.93 $ 44.45 Administrative Services Director $ 166,602 $ 224,913
Finance Manager $ 117,908 $ 159,176
Senior Accountant $ 109,490 $ 147,811
Accountant $ 89,864 $ 121,315 $ 43.20 $ 58.32
Accounting Technician $ 81,411 $ 109,906 $ 39.14 $ 52.84 Accounting Office Assistant $ 70,201 $ 94,771 $ 33.75 $ 45.56 Planning Director $ 166,602 $ 224,913
Principal Planner $ 120,856 $ 163,156
Senior Planner $ 104,214 $ 140,689
Associate Planner $ 89,864 $ 121,315 $ 43.20 $ 58.32
Assistant Planner $ 77,489 $ 104,610 $ 37.25 $ 50.29
Admin Clerk/Technician $ 68,489 $ 92,460 $ 32.93 $ 44.45 Building Official $ 109,490 $ 147,811
Senior Building Inspector $ 89,864 $ 121,315 $ 43.20 $ 58.32 Building Technician $ 71,956 $ 97,141 $ 34.59 $ 46.70
Building Inspector $ 77,489 $ 104,610 $ 37.25 $ 50.29
Public Works Director & City Engineer $ 166,602 $ 224,913 Utility Engineering Manager $ 126,974 $ 171,416
Senior Civil Engineer $ 115,033 $ 155,294
Associate Engineer $ 99,192 $ 133,910 $ 47.69 $ 64.38
Assistant Engineer $ 85,533 $ 115,470 $ 41.12 $ 55.51
Senior Maintenance Superintendent $ 120,856 $ 163,156
Maintenance Superintendent $ 104,214 $ 140,689
Maintenance Worker III $ 70,201 $ 94,771 $ 33.75 $ 45.56 Maintenance Worker II $ 60,534 $ 81,722 $ 29.10 $ 39.29 Maintenance Worker I $ 52,199 $ 70,468 $ 25.10 $ 33.88
Senior Community Services Supervisor $ 99,192 $ 133,910 Community Services Supervisor $ 85,533 $ 115,470 $ 41.12 $ 55.51 Recreation Specialist $ 54,841 $ 74,035 $ 26.37 $ 35.59 salary
Proposed FY21-22 Salary Schedule
Annual Range Hourly Range
salary
salary
salary
salary
salar y
salary
salary
salary
salar y
salary
salary
salar y
salary
salary
salary

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE COVID-19 VACCINATION AND

TESTING POLICY
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Approve the mandatory COVID-19 Vaccination and Testing Policy for Town Employees, City Council, and Planning Commission
BACKGROUND:

On March 16, 2020, the Town of Los Altos Hills issued a Proclamation of Local Emergency finding that the existence and threat of COVID-19 in the community. The County of Santa Clara established and will operate an Isolation and Quarantine Program.

The Program assists all residents of Santa Clara County isolate if they have tested positive for COVID-19 or quarantine if they have been in close contact with a COVID-19 positive person. On January 21, 2021, the City Council approved the first amended agreement with the County of Santa Clara to extend the Countywide Isolation and Quarantine Support Program through June 30, 2021. As of August 21, 2021, Health Order requiring universal indoor masking remains in effect throughout Santa Clara County. Update as of December 28, 2021, The County of Santa Clara Health Officer issued a health order requiring up-todate COVID-19 vaccination for workers in certain high-risk settings in light of the rapid surge in cases due to the Omicron variant.

According to the federal Centers for Disease Control (CDC), the California Department of Public Health (CDPH) and the Santa Clara County Health Officer, COVID-19 continues to pose a risk, especially to individuals who are not fully vaccinated, and certain safety measures remain necessary to protect against COVID-19 cases and deaths. Vaccination is the most effective way to prevent transmission and limit COVID-19 hospitalizations and deaths. Unvaccinated personnel are at greater risk of contracting and spreading COVID19 with the workplace and Town facilities and to the public that depends on Town services.

DISCUSSION:

To protect Town Employees, Councilmembers, and Planning Commissioners and all members of the public, the Town will require all Town Employees, Councilmembers and Planning Commissioners who work in Town facilities on a regular basis to, within 30 days of the Effective Date of this Policy, be Certified Vaccinated and Up-to-Date on AGENDA ITEM #6.C
Policy and Resolution Updated
and Posted 2/17/22
S.R.

P.P.

2 boosters for which they are eligible. Town Employees, Councilmembers and Planning Commissioners who are exempt from this vaccination mandate, due to a disability, or sincerely held religious belief, practice or observance, and further described in Section IX, of the policy are required to participate in weekly testing and submit the test results to the Town’s Human Resources Department.

Town Employees who work at Town Facilities on a regular basis fail to comply with this Policy shall not be permitted to perform work at Town worksites or facilities. Town Employees will be required to take unpaid leave or use their own paid leave (vacation, management leave, compensatory time) to provide for their continued compensation throughout the period during which they fail to comply with this Policy. Refusal to comply with this Policy, or continued failure to adhere to the timelines set forth herein, may result in disciplinary action for Town Employees, up to and including termination.

On January 25, 2022, Governor Newsom announced to extend Supplemental Paid Sick Leave through September 30, 2022 and retroactively apply the benefit to January 1, 2022.

A Town employee will be provided up to 80 hours of Supplemental Paid Sick Leave time to obtain a vaccine or up-to date booster or for isolation/quarantine when testing positive for COVID-19. Once the employee has exhausted the 80 hours, the employee will need to use their accrued balances.

The Human Resources Department will be responsible for obtaining and maintaining confidential records of employee vaccinations, and test results and following all steps as outlined in the Town’s COVID-19 Prevention Program to isolate the employee and prevent workplace exposures. Department Head, or designated management employee, shall be responsible for assisting the Human Resources Department to implement this Policy.

At this time, Town meetings are held remotely pursuant to Assembly Bill (“AB”) 361 requirements and notices and any Town Employee, Councilmember or Planning Commissioner may choose to attend a public meeting remotely, whether or not they are Certified Vaccinated and Up-to-Date on boosters. As long as the Town continues to make AB 361 findings, if a Town Employee, Councilmember or Planning Commissioner is not Certified Vaccinated and Up-to-Date on boosters, they may only attend public meetings remotely.

FISCAL IMPACT:

Approximately $50,000 of ARPA funds have been recommended to use for testing and supplemental paid sick leave as needed for Town Employees. The City Council subcommittee will present the use of ARPA funds at the February City Council meeting.

ATTACHMENTS

1. Resolution

2. COVID-19 Vaccination and Testing Policy

RESOLUTION _____

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE COVID-19 VACCINATION AND TESTING POLICY FOR TOWN

EMPLOYEES, COUNCIL MEMBERS, AND PLANNING COMMISSIONERS
WHEREAS, on March 16, 2020 the Town of Los Altos Hills issued a Proclamation of Local Emergency finding that the existence and threat of COVID-19 in the community; and WHEREAS, the County of Santa Clara established and will operate an Isolation and Quarantine Program. The Program assists all residents of Santa Clara County isolate if they have tested positive for COVID-19 or quarantine if they have been in close contact with a COVID-19 positive person; and
WHEREAS, on January 21, 2021, the City Council approved the first amended agreement with the County of Santa Clara to extend the Countywide Isolation and Quarantine Support Program through June 30, 2021; and
WHEREAS, update as of December 28, 2021, The County of Santa Clara Health Officer issued a health order requiring up-to-date COVID-19 vaccination for workers in certain high-risk settings in light of the rapid surge in cases due to the Omicron variant; and WHEREAS, the policy for the Town of Los Altos Hills follows the Centers for Disease Control (CDC), the California Department of Public Health (CDPH), and the Santa Clara County Health Officer Health Orders; and
WHEREAS, the Town will provide Supplemental Paid Sick Leave (SPSL) through September 30, 2022 and retroactively apply the benefit to January 1, 2022 in compliance with Senate Bill 114. A Town employee will be provided 40 hours of Supplemental Sick Leave time if an employee is unable to work or telework due to any of the following reasons: attending a COVID19 vaccine or booster appointment for themselves or a family member; experiencing symptoms or caring for a family member experiencing symptoms related to a vaccine or booster; subject to quarantine or isolation; caring for a child whose school or place of care is unavailable due to COVID-19. An additional 40 hours of SPSL will be provided if: employee tests positive for COVID-19; employee is caring for a family member who tests positive for COVID-19. The use of ARPA funds will be utilized for supplies, testing and supplemental sick leave; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills hereby adopts the Town’s Vaccination and Testing Policy and Procedures as attached in Exhibit A.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on 17th day of February 2022 by the following vote:

Attachment 1
Revised & Posted 2/17/22

2 AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

Mandatory COVID-19 Vaccination and Testing Policy
TO: Town Employees, City Council, and Planning Commission Effective Date: Thirty (30) days after City Council adoption ______________________________________________________________________________ I. Purpose
The Town is adopting this COVID-19 mandatory vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidents and test positivity rates and the prevalence of new COVID-19 variants, including increased hospitalizations, intensive care unit (“ICU”) admissions, and deaths. This policy is intended to effectuate positive public health outcomes in the Town of Los Altos Hills and the County of Santa Clara by reducing the likelihood of hospitalizations, ICU admissions, and deaths at health care facilities within the region.

According to the federal Centers for Disease Control (CDC), the California Department of Public Health (CDPH), and the Santa Clara County Health Officer, COVID-19 continues to pose a risk, especially to individuals who are not fully vaccinated, and certain safety measures remain necessary to protect against COVID-19 cases and deaths. Vaccination is the most effective way to prevent transmission and limit COVID-19 hospitalizations and deaths. Unvaccinated personnel are at greater risk of contracting and spreading COVID-19 within the workplace and Town facilities, and to the public that depends on Town services.

This policy is intended to comply with all County, State and Federal regulations and public health orders. In the event such regulations or health orders are in conflict with this policy, such regulations and health orders shall prevail.

II. Definitions
COVID-19 Vaccine: A vaccine to prevent COVID-19 that is: (1) administered under emergency use authorization from the Food and Drug Administration (FDA); (2) approved by the FDA; or (3) listed for emergency use by the World Health Organization. This also includes any boosters consistent with manufacturer instructions and applicable agency approval, authorization, or listing.

Fully Vaccinated: It has been at least two weeks since the person has completed the entire recommended series of a COVID-19 Vaccine, which means either a second does in a two-dose series or a single dose COVID-19 vaccine, including any combination of two doses of a COVID19 Vaccine that is approved or authorized by the FDA, or listed as a two-dose series by the WHO. For example, as of the date of the most recent update to this memorandum, the person would be Fully Vaccinated at least two weeks after receiving a second dose of the Pfizer or Moderna COVID-19 vaccine or two weeks after receiving a single dose of the Johnson & Johnson COVID-19 vaccine.

Attachment 2
Revised & Posted 2/17/22

Certified Vaccinated: A person who is Fully Vaccinated and has provided proof to the Town’s Human Resources Department of the individual’s Fully Vaccinated status in one of the following forms:
a) A Vaccination Card issued by the CDC or a foreign governmental jurisdiction which includes the name of the person vaccinated, the type of vaccine provided, and the date(s) the dose or doses were administered; b) A photo or copy of a Vaccination Card either as a hardcopy or stored on a phone or electronic device;
c) Documentation of vaccination from a healthcare provider; or d) A personal digital COVID-19 vaccine record issued by the State of California and available by going to https://myvaccinerecord.cdph.ca.gov/ or similar documentation issued by another state, local, or foreign governmental jurisdiction.

Not Certified Vaccinated: A person who has not been Certified Vaccinated by a designated representative in the Town’s Human Resources Department.

Up-to-Date means that both of the following are true:

1. A person is (1) Fully Vaccinated and (2) Has also obtained any booster doses of a COVID-19 Vaccine for which they are eligible as authorized or approved by the FDA, within 30 days of becoming eligible. For example, as of the date of the most recent update to this memorandum, individuals aged 16 or older who received their second dose of the Pfizer or Moderna COVID-19 Vaccine more than six months ago are eligible for and must obtain a booster shot to be Up-to-Date, while individuals who received one dose of the Johnson & Johnson COVID-19 Vaccine more than two months ago are eligible for and must obtain a booster shot to be Up-to-Date.

2. A person who is Up-to-Date and has provided proof of the individual’s Up-to-Date status to the Town’s Human Resources Department, in one of the following forms:
e) A Vaccination Card issued by the CDC or a foreign governmental jurisdiction which includes the name of the person vaccinated, the type of vaccine provided, and the date(s) the dose or doses were administered; f) A photo or copy of a Vaccination Card either as a hardcopy or stored on a phone or electronic device;
g) Documentation of vaccination from a healthcare provider; or h) A personal digital COVID-19 Vaccine record issued by the State of California and available by going to https://myvaccinerecord.cdph.ca.gov/ or similar documentation issued by another state, local, or foreign governmental jurisdiction.

III. Policy
To protect Town Employees, Councilmembers, and Planning Commissioners and all members of the public, the Town will require all Town Employees, Councilmembers and Planning Commissioners who work in Town facilities on a regular basis to, within 30 days of the Effective Date of this Policy, be Certified Vaccinated and Up-to-Date on boosters for which they are

eligible. Town Employees, Councilmembers and Planning Commissioners who are exempt from this vaccination mandate, due to a disability, or sincerely held religious belief, practice or observance, and further described in Section VIIIIX, are required to participate in weekly testing and submit the test results to the Town’s Human Resources Department.

IV. Town Employee Vaccination Procedures
The Town requires that all Town Employees who work at Town facilities on a regular basis adhere to the following requirements:

1. Within thirty (30) days of the Effective Date of this Policy, all current Town Employees must be Certified Vaccinated and Up-to-Date on boosters, unless they have a pending or approved exemption.
1 2. All newly hired Town Employees must be Certified Vaccinated and Up-to-Date on boosters, prior to their start date with the Town, unless they have a pending or approved exemption.

3. Town Employees who are not eligible for a COVID-19 Vaccine because they previously contracted the virus must be Certified Vaccinated within one month of becoming eligible.

4. Town Employees who wish to apply for an exemption shall submit a request for reasonable accommodation to the Town’s Human Resources Department, as further described in Section IX.

5. Town Employees who are actively seeking a COVID-19 vaccine or boosters must report to the Town’s Human Resources Department, and are required to participate in weekly testing until they are Certified Vaccinated and Up-to-Date on boosters.

6. Town Employees who work at Town facilities on a regular basis should obtain vaccines, including boosters, through their regular healthcare provider such as Kaiser, Anthem, PERS Care or another provider. COVID-19 Vaccines are also available at several retail pharmacies or at the County’s vaccination sites. Information on the COVID-19 vaccines and how to obtain vaccination is available at sccfreevax.org.

5. The Town will cover costs for Town Employees to get a COVID-19 Vaccine and booster so the required COVID-19 vaccine and booster may be obtained by the Town Employee at no cost. A Town Employee will also be provided with Supplemental Paid Sick Leave through September 30, 2022 and retroactively apply the benefit to January 1, 2022, in compliance with Senate Bill 114. A Town Employee will be provided up to 40 hours of Supplemental Paid Sick Leave time if they are unable to work or telework due to any of the following reasons: employee is attending a COVID-19 vaccine or vaccine booster appointment for themselves or a family member; employee is experiencing symptoms or caring for a family member (including a child, grandchild, grandparent, parent, sibling, or spouse) experiencing symptoms related to a COVID19 vaccine or vaccine booster; employee is subject to a quarantine or isolation period related to COVID-19 (as ordered by a health care provider or by state/federal guidance); employee is caring for a child whose school or place of care is unavailable for reasons related to COVID-19. 1 If a person will not work for an extended period due to a leave of absence (such as for FMLA leave or pregnancy disability leave), they may contact the Town’s Human Resources Department to request deferral of this Policy until they return to work. If a person is granted a deferral, they must be Fully Vaccinated and Up-to-Date, or have an approved exemption by the time they return to work.

A Town Employee will be provided an additional 40 hours of Supplemental Paid Sick Leave if:
employee tests positive for COVID-19; employee is caring for a family member who tests positive for COVID-19.

V. Town Employee Testing Procedures

1. All Town Employees who are Not Certified Vaccinated and Up-to-Date on boosters within thirty (30) days of the Effective Date of this Policy because they are seeking exemption from the vaccine mandate, are exempt from the vaccine mandate, or are not eligible for a COVID-19 Vaccine, are required to participate in weekly testing and submit the test results to the Town’s Human Resources Department, as further described in Appendix A.

2. If an Employee is required to participate in weekly testing under the terms of this policy, the Town will cover the costs for Town Employees to obtain weekly testing, and will authorize the Town Employee to obtain testing during work hours.

3. Town Employees who are required to participate in weekly testing, who have tested positive for COVID-19, are not required to be tested weekly for COVID-19 for the 90- day period following the positive COVID-19 test. Upon expiration of the 90-day period of testing positive for COVID-19, Town Employees who are Not Certified Vaccinated and are exempt from the vaccination mandate must resume weekly COVID-19 testing.

4. Town Employees who test positive shall be required to return to their home or place of residence and not report back to work until such time as they have satisfied the return-towork requirements as described in the Town’s COVID-19 Prevention Program (as specified by CalOSHA). Town Employees who test positive for COVID-19, who are not working remotely, shall use their Supplemental Paid Sick Leave. If a Town Employee has used all available Supplemental Paid Sick Leave, and are not entitled to exclusion pay under CalOSHA Emergency Temporary Standards, they shall use their standard paid sick leave and may be entitled to other pay and benefits.

5. Town Employees who are exempt from the vaccine mandate and required to receive weekly testing, but who are on approved leave, shall not be subject to weekly testing until they return to work. Town Employees returning to work after a leave of one week or more shall either A) Provide proof of a negative test result for a test taken no less than 72 hours prior to returning to work, or B) Complete testing immediately upon arrival to work.

6. In the event that State or Federal regulations, County public health orders, or requirements of any certifying agency of a Town program or service requires employees to be tested more frequently, Town Employees shall be required to test in compliance with such regulations, orders, or requirements.

VI. Enforcement
Town Employees who work at Town Facilities on a regular basis fail to comply with this Policy shall not be permitted to perform work at Town worksites or facilities. Town Employees will be required to take unpaid leave or use their own paid leave (vacation, management leave, compensatory time) to provide for their continued compensation throughout the period during

which they fail to comply with this Policy. Refusal to comply with this Policy, or continued failure to adhere to the timelines set forth herein, may result in disciplinary action for Town Employees, up to and including termination.

The Human Resources Department will be responsible for obtaining and maintaining confidential records of employee vaccinations, and test results and following all steps as outlined in the Town’s COVID-19 Prevention Program to isolate the employee and prevent workplace exposures. Department Head, or designated management employee, shall be responsible for assisting the Human Resources Department to implement this Policy.

VII. Procedures for Councilmembers and Planning Commissioners The Town requires that all Councilmembers and Planning Commissioners who work at Town facilities on a regular basis adhere to the following requirements:

1. Within thirty (30) days of the Effective Date of this Policy, all current Councilmembers and Planning Commissioners must be Certified Vaccinated and Up-to-Date on boosters, unless they have a pending or approved exemption.

2. All new Councilmembers or appointed Planning Commissioners must be Fully Vaccinated and Up-to-Date on boosters, prior to their start date with the Town, unless they have obtained an approved exemption prior to their start date. Councilmembers and Planning Commissioners who are not eligible for vaccination because they previously contracted the virus must receive the COVID-19 Vaccine within one month of becoming eligible.

3. Councilmembers and Planning Commissioners who wish to apply for an exemption shall submit a request for reasonable accommodation to the Town’s Human Resources Department, as further described in Section IX.

4. Councilmembers and Planning Commissioners should obtain a COVID-19 Vaccine, including boosters, through their regular healthcare provider such as Kaiser, Anthem, PERS Care or another provider. They are also available at several retail pharmacies or at the County’s vaccination sites. Information on the COVID-19 vaccines and how to obtain vaccination is available at sccfreevax.org.

VIII. Public Meeting Attendance
At this time, Town meetings are held remotely pursuant to Assembly Bill (“AB”) 361 requirements and notices and any Town Employee, Councilmember or Planning Commissioner may choose to attend a public meeting remotely, whether or not they are Certified Vaccinated and Up-to-Date on boosters. As long as the Town continues to make AB 361 findings, if a Town Employee, Councilmember or Planning Commissioner is not Certified Vaccinated and Up-to-Date on boosters, they may only attend public meetings remotely.

IX. Limited Exemptions

1. Limited exemptions. Any person may request a reasonable accommodation to this policy if they:
i. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine’s manufacturer to every authorized and approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable, or
ii. Have a disability and are requesting an exception as a reasonable accommodation; or
iii. Objection based on their sincerely held religious belief, practice, or observance.

2. How to request exemption. To seek a reasonable accommodation from this Policy, please contact the Town’s Human Resources Department to obtain a copy of the appropriate form. Upon submission of the form, the Town will then engage in an interactive review process for the accommodation request. The Town will not use or disclose such information, unless authorized to do so or as permitted or required under the law.

X. Confidentiality of Vaccination Records and Test Results The Town will treat all vaccination records and testing results as confidential medical information and maintain such records as required by the Confidentiality of Medical Information Act (“CMIA”).

Peter Pirnejad
City Manager

Appendix A
Employee Testing Guidelines
I. General Provisions

1. All COVID-19 tests used to comply with this policy must be:
a. Approved by the FDA under either the EUA or BLA approval process. to diagnose current infection with the virus that causes COVID-19; and b. Administered in accordance with the FDA approval.

These Guidelines shall be amended in the event that Federal or State regulations, or County public health orders require testing at more frequent intervals, or otherwise specify different testing procedures. Testing options may be amended in the event that changes in test availability or State or Federal funding requirements necessitate alternative testing methods.

2. Weekly Screening Testing: Screening testing is conducted for preventative or return-to-work purposes in accordance with requirements of this Policy. The Town will provide weekly screening testing at no cost to the Town employee. Each Department Head is responsible for developing procedures regarding the scheduling and administration of testing specific to their department (which may also be specific to a division, program, or worksite). Testing results shall be submitted to Human Resources on a bi-weekly basis.

II. Option #1 Self-Administered Antigen Test Kits (Available to Employees Only)

1. Self-Administered COVID-19 Test kits shall be purchased by Human Resources in coordination with the Emergency Operations Center personnel and distributed to each department based on the number of unvaccinated employees in need of weekly testing.

Requests for replenishment of supplies shall be in accordance with Emergency Operations Center procedures.

2. The Department Head shall designate a manager to supervise the proper self-administration of the test kit and record the results of each test. Test results shall be submitted to Human Resources and stored as a confidential record. In the event of a positive test, the employee must be directed to receive a PCR diagnostic test as soon as possible. Except for the purpose of obtaining a PCR test, employees must adhere to self-isolation requirements pending confirmation of test results.

3. Tests shall only be conducted at Town facilities or worksites, and employees must complete their test during their regularly scheduled work hours. A private area must be arranged for employee testing when tests are scheduled. Departments within the same facility may combine staffing and facility resources to ensure efficient test administration.

4. Fully Vaccinated employees may elect to participate in weekly self-administered testing, to the extent that sufficient supplies, facilities, and staffing are available.

III. Option #2 Referral to County Test Sites – PCR and Antigen (All Personnel)

1. A Department may elect to refer Town Employees to a County test site. Town Employees are responsible for scheduling their own test during their regular work hours in consultation

with their immediate supervisor. Town Employees should schedule tests with closest test site (North County Area) with available appointments for the dates and times during which the employee is working. In the event that unusual wait times or unexpected delays prevent a Town Employee from returning to the work site within the release time provided the employee must call their supervisor prior to the time they are expected to return to inform them of the delay in order to receive additional release time.

2. In the event a Town Employee who is required to participate in testing incurs a charge at an approved test site, the Town shall reimburse the employee for the cost of the test. Charges for testing incurred by Councilmembers and Planning Commissioners shall not be reimbursed.

Employees shall not be eligible for reimbursement of test costs or mileage from testing at a location not listed in Appendix B, unless the Department Head certifies in writing that no other test could be made available to the employee within a reasonable time in order to comply with this policy.

IV. Option #3 Other Test Sites
Town Employees may elect to obtain a PCR or Antigen test at a location of their choosing, such as their personal health provider or a local pharmacy, and present results of that test to Human Resources in lieu of one of the above options in order to comply with this policy. Town Employees shall not be eligible for paid time, reimbursement of test costs or mileage from testing at a location that is not approved by the Town.

V. Diagnostic Testing
Diagnostic PCR testing shall be provided at no cost to the employee when the employee:
(A) Develops symptoms of COVID-19,
(B) Has been in close contact with a known positive COVID-19 case, or (C) To confirm the results of a positive Antigen test.

In cases where the employee was exposed to COVID-19 in the workplace, employees shall be referred to Concentra On-the-Job in Cupertino for testing (please contact Human Resources for assistance).
5066459.1

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: February 17, 2022
TO: Honorable Mayor and Councilmembers
FROM: Cody Einfalt, Management Analyst II
APPROVED: Peter Pirnejad, City Manager
RE: Discussion and Possible Action to Form a Council Ad Hoc Committee to Review and Make Recommendations on the Town’s Solid Waste Franchise Agreement with GreenWaste Recovery Inc.

At the November 18, 2021 City Council meeting, the City Council approved of a Second Amendment to the Town’s 15 year franchise agreement with GreenWaste Recology for the collection and processing of mixed compostable materials, recyclable materials, and yard trimmings. The Staff report from that meeting can be found in Attachment 1.

Amongst several contractual and service changes that benefit the residents of the Town, the Second Amendment committed the parties to negotiate in good faith toward revising the manner in which GreenWaste provides collection services.

Specifically, section three of the Second Amendment states that:
“Negotiations to Explore Reverting to Prior Collection Program: Franchisee and Town agree to enter into good faith negotiations in calendar year 2022 to explore reverting to the collection program that was in place as-of June 30, 2019, wherein Residential Service Recipients were permitted to participate in a three-stream collection system generally placing Carts at a location of their choosing, whether On-Premise, On-Street and/or Curbside or some combination thereof.

Beginning in January 2022, Franchisee and Town shall begin discussing options to revise the scope of services provided to Residential and Non-Residential Service Recipients. Within 60- days of being provided a finalized scope(s) of work from the Town. Franchisee shall provide the Town with a corresponding cost proposal(s) that shall first utilize existing labor and capital according to Franchisee's current route labor requirements and depreciation schedule, then shall identify additional labor requirements, inclusive of changes to off-route demands resulting from the new and/or modified services, and /or additional capital required to perform the new and/or modified services that shall be depreciated over the remaining Term of the Agreement, and shall also incorporate adjustments to processing costs resulting from the new and/or modified collection AGENDA ITEM #6.D
C.E.

P.P.

programs, as applicable. Once the scope(s) of service and cost-proposal(s) have been sufficiently refined, Franchisee and Town shall work collaboratively to develop corresponding rate structure(s) for the City Council's consideration that will generate the revenue required to cover Franchisee's revenue requirement.

Franchisee and Town are committed to finalize negotiations in calendar year 2022 with the goal of rolling out new and/or modified collection programs and rates on July 1, 2023.”
Further, it should be noted that if the two parties are not able to reach an agreement as they explore changes to collection services in Town, the rate increase authorized for July 1, 2024 would be limited to the Consumer Price Index (CPI) Specifically, section two of the Second Amendment states that:
“Unless otherwise agreed upon in writing, beginning July 1, 2024 (Sixth Contract Year) and on each July 1 thereafter for the remainder of the Term, Franchisee's rates shall increase (or decrease) annually by one hundred (100%) of the change in the CPI Index between January 1 and December 31 of the prior calendar year.” In January of this year, Town staff met with the GreenWaste team to begin the conversation of revisiting the agreement. GreenWaste requested that the Town gather its recommendations on changes to the agreement no later than May 2022. This would give GreenWaste enough time to calculate the costs and potential changes to the rate structure and return to the Town Council before the end of the calendar year to receive consensus on whether these changes will be implemented on July 1, 2023.

Staff recommends that the City Council form an Ad Hoc Committee of two members of the Council and three other residents of the Town to advise staff in the negotiations with GreenWaste as the two parties explore reverting back to the prior collection program.

This Ad Hoc Committee will meet between February and May to compile recommendation for GreenWaste to consider.

ATTACHMENTS:

1. November 18, 2021 Staff Report to City Council

TOWN OF LOS ALTOS HILLS November 18, 2021
Staff Report to the City Council
SUBJECT: CONSENT TO TRANSFER OF A CONTROLLING PERCENTAGE OF GREENWASTE RESOURCES, INC. CAPITAL STOCK TO MIP V

WASTE, LLC AND SECOND AMENDMENT TO FRANCHISE

AGREEMENT BETWEEN THE TOWN OF LOS ALTOS HILLS AND
GREENWASTE RECOVERY, INC. FOR COLLECTION AND

PROCESSING OF MIXED COMPOSTABLE MATERIALS,

RECYCLABLE MATERIALS AND YARD TRIMMINGS
FROM: Peter Pirnejad, City Manager
Cody Einfelt, Management Analyst
Steve Mattas, City Attorney
John Bakker, Special Counsel
RECOMMENDATION: That the City Council:

Approve the proposed Consent and Second Amendment to Franchise Agreement for Collection and Processing of Mix Compostable Mater, Recyclable Materials and Yard Trimmings.

BACKGROUND:

On July 1, 2019, the Town of Los Altos Hills entered into a 15-year exclusive Franchise Agreement with GreenWaste Recovery, Inc. (GWR) for the collection of yard trimmings, recycling and compostable materials generated in the Town. It was amended in July 2020 to reduce the scheduled rate adjustment on July 1, 2020 from 9% to 2.45%, in exchange for adding a scheduled 9% rate adjustment on July 1, 2024.

GWR has entered into an agreement with MIP V Waste, LLC, in which MIP V Waste, LLC will acquire a majority of GWR’s capital stock. Under the terms of the Franchise Agreement, the transaction requires the Town’s consent.

DISCUSSION:

Over the last year, GWR and the Town have engaged in negotiations in an attempt to resolve certain rate and service-related issues. The parties had not been able to resolve those issues when the Town received GWR’s request for consent on September 10, 2021.

MIP V Waste, LLC is a subsidiary of Macquarie Group, Ltd., an international financial group that trades on the Australian Securities Exchange. Among Macquaries’s operations are private equity investments focused on infrastructure. Macquarie’s subsidiaries have acquired controlling stakes in a number of waste companies in the United States, and the GWR investment is similar. GWR indicated in its request for consent that it expects no P.P
Attachment 1

2 changes to the management team, that it would continue to perform all of its obligations under the contract, and that it is confident that the Town would not experience any changes to the services it is accustomed to receiving.

Sections 18.3 and 18.4 of the Franchise Agreement permit assignments and other transfers only with the prior consent of Town, which consent the Town may withhold at its sole discretion. Section 18.4 deems a sale or transfer of a controlling percentage of capital stock to be an assignment, and therefore the transaction requires the Town’s consent.

In discussions with GWR, Town staff expressed concerns about the proposed transaction.

In particular, staff is concerned about GWR converting from a closely held local company to one controlled by an international financial group. It also expressed significant concerns about consenting to the transaction without first resolving the stillpending rate and service-related issues. During the course of the parties’ discussions, GWR reassured Town staff that GWR operations will continue unaffected by the ownership structure, specifically noting that Tracy Adams would continue in his role as Chief Executive Officer.

GWR has agreed—in conjunction with the Town’s consent to the transaction—to a Consent and Second Amendment that would resolve the rate and service-related issues.

In particular, the proposed Consent and Second Amendment would:

1. Alter the scheduled July 1, 2022 9% rate adjustment to a CPI increase (based on the January 2021 and December 2021 period).

2. Alter the scheduled July 1, 2023 9% rate adjustment to 7.52% plus CPI increase (based on the January 2022 and December 2022 period) not to exceed a total increase of 9%.

3. Commit the parties to negotiate in good faith toward revising the manner in which GWR provides collection services. The Franchise Agreement changed in the manner in which services were provided in Los Altos Hills due to anticipated changes in law. The anticipated changes in law did not fully occur as anticipated, and GWR and the Town have an opportunity to revise the service structure to be consistent with the manner in which services had been provided previous to the 2019 Franchise Agreement. In particular, GWR would provide customers with three carts and allow them to be placed at a location of their choosing, whether On-Premise, On-Street and/or Curbside or some combination thereof. These changes may impose various new or different costs on GWR (and perhaps reduce others), and the Consent and Second Amendment includes a framework for the parties to work toward a revised collection program beginning July 1, 2023. Any revision to the Franchise Agreement that results from this process would be subject to approval of the City Council. Also, if the parties are not able to reach an agreement, the increase authorized for July 1, 2024 would be limited to an CPI increase.

4. Add six street segments (Aric Lane, La Paloma Road, Mora Drive, Page Mill Road, Ravensbury Avenue, and West Loyola Drive) to the Street Sweeping List.

5. Beginning reporting revenues monthly beginning January 2020 (not scheduled to begin until July 2023.)

3 6. Granting the Town five additional opportunities to obtain current billing account, level of service information and route maps.

Staff believes that the proposed Consent and Second Amendment includes reasonable modifications to address, at least in party, the pending issues between the parties and therefore is recommending City Council approval.

FISCAL IMPACT:

There is no Fiscal Impact to the Town associated with this recommendation.

ATTACHMENTS

1. Consent and Second Amendment to the Franchise Agreement between the Town and GreenWaste.

2. Letter from GreenWaste Recovery, Inc., dated September 10, 2021, regarding Notification in Change in Control and Request for Consent.

3. Franchise Agreement between Town and GreenWaste Recovery and First Amendment Thereto.

Attachment 1

[REVISED] EXHIBIT G: STREET SWEEPING
The following street segments shall be swept once each month:

Road/section
Estimated
Linear Feet
1 Altamont Road, from Moody Road to Page Mill Road 11,506 2 Anacapa Drive, from Visciano Road to Ascension Drive 1,300 3 Arastradero Road, from Page Mill Road north to Town Boundary 1,430 4 Arastradero Road, from Horseshoe Lane to Stirrup Way 1,900 5 Black Mountain Road, from Natoma Road to Altamont Road 2,816 6 Blandor Way, from Magdelena Avenue to Olive Tree Lane 850 7 Briones Way, from Altamont Road to Via Ventana 1,600
8 Canario Way, from Visciano Road north to end 950
9 Conception Road, from Fremont Road to Purissima Road 4,604 10 Corte Madera Lane, from Conception Road west to end 580 11 Dawson Drive, from Magdelena Avenue west to end 2,555 12 Dianne Drive, from O’Keefe Lane north to end 1,200
13 Duval Way, from Robleda Road southwest to end 1,200
14 Edith Road from Fremont Road to end of bridge 500
15 El Monte Avenue, from Summerhill Avenue to Elena Road 14,066 16 Elena Road from Purissima Road to El Monte Road 14,230 17 Aric Lane, from Fremont to end. 940
18 Esperanza Drive 2,674
19 Fawn Creek Court, from Page Mill Road east to end 695 20 Foothill Lane, from Elena Road north to end 1,014
21 Fremont Pines Lane, from Fremont Road south to end 600 22 Fremont Road, from Arastradero Road to end 11,843
23 Horseshoe Court, from Arastradero Road south to end 465 24 Horseshoe Lane, Horseshoe Court west to end 828
25 La Barranca Road, from Purissima Road to Elena Road 2,080 26 La Cresta Court, from La Cresta Drive to end 870
27 La Cresta Drive, from south end to Arastradero Road 7,020 28 La Paloma Road from Fremont Road to Purissima Road 5,465 29 Liddicoat Drive & Circle 3,451
30 Lupine Road, from Page Mill Road west to end 1,179
31 Magdelena Avenue, from Eastbrook Avenue to Camino Hermoso 8,210 32 Manuella Road, from Fremont Road to Rancho Manuella Road 3,415 33 Moody Road, from Elena Road to Tanglewood Lane 7,130 34 Mora Drive, from Town Boundary to Town Boundary 1,491 35 Murietta Lane, from Moody Road south to end 870
36 Natoma Road, from Elena Road to Altamont Road 6,159
37 Newbridge Drive, from La Paloma east to end 780
38 Nina Place, from La Cresta Drive west to end 785
39 O’Keefe Lane, from El Monte Road west to end 4,444
40 Page Mill Road, from Berry Hill Court to 935' north of Altamont Road 11,317

41 Paseo del Roble, from Page Mill Road to Page Mill Road 3,745 42 Purissima Road, from Robleda Road to Arastradero Road 9,558 43 Ravensbury Ave, from Magdalena Road to West Loyola 4,514 44 RobLe laedera 1,840
45 Roble Veneno Lane, from Conception Road west to end 330 46 Robleda Road, from Fremont Road to Elena Road 7,685
47 Stonebrook Drive, from El Monte Road to Teresa Drive 3,740 48 Story Hill Lane, from Page Mill Road southwest to end 1,603 49 Summerhill Avenue, from El Monte Road to Nicole Lane 900 50 Taaffe Road, from Elena Road to Altamont Road 4,692
51 Via Ventana, from Page Mill Road east to end 2,062
52 Viscaino Court 1,110
53 Viscaino Road, from Conception Road to Purissima Road 3,456 54 Via Serena, from O’Keefe Lane north to end 750
55 West Loyola Drive, from Eastbook Ave to Ravensbury Ave 4,762 56 Westwind Way, from Conception Road to La Paloma Road 1,070 Totals 196,829

Attachment 2

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: February 17, 2022
TO: Honorable Mayor and Members of the Council
FROM: Peter Pirnejad, City Manager
RE: Establish Two City Council Ad Hoc Committees
At the January 25, 2022 City Council Priority Setting session, the City Council unanimously passed a motion as follows:

MOTION MADE AND SECONDED: Councilmember Schmidt moved to adopt the work plan, postponing legislative advocacy and removing the Citizen’s Academy; and including consolidating committees on public safety; formalize 10 pathway segments per year, including hiring a contractor to assist; relocate non-digitized records for safety; add a discussion with Foothill College to the current plan on RHNA numbers; establish a Council ad hoc committee to explore legacy giving programs; establish a town hall committee to evaluate a 10 year plan on facility needs, staffing and parks & recreation programs and space; obtain a legal opinion on a ballot initiative as it relates to the green sheets. The motion was seconded by Vice Mayor Swan.

At this time, staff is requesting the Council designate up to two councilmembers to serve on a Town Hall ad hoc committee to evaluate staffing needs, facilities and parks and recreation program space over the next 10 years, and a second City Council ad hoc committee to explore a legacy giving program. Ad hoc committees typically last less than a year in nature and are disbanded upon completion of the committee's work.

AGENDA ITEM #6.E

To: Los Altos Hills City Council, Planning Director Sofia Mangalam, Planning Commission From: Open Space Committee
Date: Feb 3, 2022
RE: Funding for Wildlife Corridor Consultation with Live Oaks Associates The Open Space Committee charter states a responsibility to assist Planning Commission, recommend ordinances and provide educational forums. The Open Space Committee would like to hire Live Oaks Associates for two purposes.
1) propose criteria for wildlife corridor definition to be included in our fence ordinance, 2) provide an interactive talk on wildlife corridors for our Planning Commission and residents.

Problem statement: Our existing fence ordinance prohibits non-wildlife friendly fencing across “officially designated wildlife corridor” but doesn’t state criteria for designating wildlife corridor. We need enforceable fence ordinance language that balances property rights and wildlife movement. The Planning Commission asked our Committee to assist with criteria to amend to the existing fence ordinance. Our General Plan has several references (see attached) to maintaining wildlife movement. 10-1.507 Fences, walls, gates and columns.
(9) Open Space/Conservation Easement Perimeter Fences.
(i) Maximum height of open space/conservation easement perimeter fences: six (6) feet. (ii) Minimum distance of lowest fence strand or rail from ground: twelve (12) inches above grade. (iii) Open space/conservation easement perimeter fences shall provide openings sufficient to accommodate the free passage of wildlife through the easement. A split-rail wood fence (see exhibit) or equivalent design shall be required. Where a pathway is located within an open space/conservation easement, the perimeter fence shall be required to have at least two (2) openings at least as wide as the width of the pathway easement.
(10) Any fence crossing or intersecting an officially designated wildlife corridor shall conform to the requirements specified above for an open space/conservation easement perimeter fence.

In 2006, Live Oaks Associates created a wildlife corridor suggested map through the Town of Los Altos Hills. However, this does not give fencing guidance on properties that have clear evidence of animal trails.

We would like to hire the same ecologist that did the Town study in 2006 to advise on wildlife corridor criteria to include in our fence ordinance. In addition, we request Live Oaks Associates provide an informational talk to our community on wildlife corridors. The cost is estimated at $8,000 - $15,000, however, the objectives were not yet well defined with Live Oaks Assoc when the bid was made. I do not expect we will require extensive consultations. We propose an ad hoc committee with 1-2 members of Planning Commission, Open Space Committee, Environmental Protection and Design Committee to meet with Live Oak Associates consultant.

AGENDA ITEM #7.A

Los Altos Hills General Plan References
Conservation Policy 2.7: Avoid the development of environmentally sensitive areas that are rich in wildlife or of a fragile ecological nature, such as areas of rare or endangered species of plants, or riparian areas.

Conservation Goal 3: Maintain and enhance the integrity of wildlife habitat.

Conservation Program 3.3: Assess the potential for development patterns to fragment and isolate significant wildlife habitats.

Conservation Section 315: Planning for natural movement of wildlife can help avoid, minimize and compensate for serious negative impacts on wildlife and humans. Areas that link wildlife habitat have become vital because native animals such as deer, fox, bobcat, and coyote are prevented by roads, fences, homes and other development from moving freely as they once did.

Conservation Element Policy 3.1 Maintain and protect creeks and riparian corridors for wildlife that use this resource for food, shelter, migration and breeding.

Conservation Element Policy 11.1 Develop and implement programs by which the natural environmental features of the planning area can be conserved to the maximum extent feasible and by which areas already unduly disturbed by man can be returned to a more natural condition.

Conservation Element Policy 11.4 Ensure that the scale of building, the siting of development, the design and the materials of construction are harmonious with the natural setting.

Open Space Element Policy 1.2: Protect and maintain those areas necessary to the integrity of natural resources and processes, with special emphasis on, but not limited to, the groundwater recharge and drainage system, open spaces vital for wildlife habitat, open spaces suitable for agriculture, and other areas of major or unique ecological significance.

Open Space Policy 1.7: To the extent possible, link open spaces together visually and physically to form a system of open spaces.

Open Space Policy 1.8: Ensure that land uses and structures are compatible with the general open space quality of the planning area.

Attachment: Email from ecologist Rick Hopkins, Live Oaks Associates dated Nov 11, 2021 Hi Kit:

I believe the cost would be in the $8k-15k range. As a carnivore ecologist for the last 45 years (conducted a 12 year study of the cougar in the Mt. Hamilton Range where I radio-collared 30 individuals, along with significant efforts to define movement corridors over vast landscapes for the cougar and other species), I am intrigued and interested in assisting the Town on its endeavor to establish some defendable metrics within the Town’s purview for long-term conservation and to communicate to the local citizens the conservation value for doing so.

While it is relatively easy to identify pathways likely used by regional wildlife, the key will be to do so, in a manner that the town does not overly encumber private property, which more times than not fails to get adopted because of intense pressure of property owners. The good thing for a Los Altos Hills, the most natural travel corridors are along drainages or creeks, which already have considerable regulatory framework (e.g., impacts may require permits from the U.S. Army Corps of Engineers, Regional Water

Quality Control Board, California Department of Fish and Wildlife, and possibly Endangered Species Compliance from U.S. Fish and Wildlife Service) that tends to limit impacts to preferred wildlife pathways. I mention this as some towns/cities in the past have been reluctant to put on paper precise locations of wildlife corridors. From a scientific perceptive, we can provide reasonable and defendable metrics of likely pathways, but without a significant study (which I would not advocate) one can get into a rather contentious debate if a specific plot of land is in fact a demonstrated corridor. I bring this up, to merely demonstrate some of the challenges towns and cities have with being too specific.

I believe these efforts are iterative and require an initial meeting to clearly establish the goal of the Town, what are they hoping to accomplish and how. From that we can develop the criteria or metrics that the Town could then incorporate into recommendations/ordinances. As part of this effort, we would also provide some realistic thoughts and guidance as to what constitutes wildlife friendly fencing and the range of options available for property owners who also desire some privacy and/or security. The challenge, though solvable, is that fencing that maximizes security will likely impede movement of regional wildlife, and thus, finding solutions that can satisfy competing objectives will take some collaborative approaches between the town and LOA.

This would also include a presentation as to the importance of protecting and sustaining wildlife movement corridors within this region. I would work with the Town to develop a program that hits the key issues.

As always, I believe these are collaborative efforts, as we would be assisting you in refining your goals and objectives and provide some guidance in effectively communicating with the citizens of the town on the importance of such efforts. I look forward to working with you, Take care,
Rick Hopkins, Ph.D. | Live Oak Associates, Inc.

President/ Senior Conservation Biologist
6840 Via del Oro, Suite 220, San Jose CA 95119
Office Phone: 408.281.5885 Mobile Phone: 408.391.9433
[email protected]

TOWN OF LOS ALTOS HILLS February 17, 2022
Staff Report to the City Council
SUBJECT: USE, AND RESOLUTION ON THE USE OF AMERICAN RESCUE

PLAN ACT (ARPA) FUNDS
FROM: Council Member Lisa Schmidt and Council Member Stan Mok APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Identify Uses and dollar amount of the items to report to the Treasury.

2. Approve Resolution of use of ARPA funds.

BACKGROUND:

The Town applied for ARPA funds in March 2021 and received the funds in the amount of $1,007,480 on July 13, 2021 and will receive the same amount in 2022. The covered period for eligible uses of ARPA funds is March 3, 2021 through December 31, 2024. At the October 21, 2021 City Council meeting, staff presented recommendations for the use of the ARPA Funds. The City Council decided to establish a Subcommittee to review the project list and report back with a final list of projects.

The funds must be fully utilized by December 2024 and will require periodic reporting to the Department of the Treasury as to how they were spent. In Table 1 are the items the City Council has approved in the FY2021-22 Budget to use ARPA Funds.

Table 1: Approved Items for ARPA Funds
Approved Uses Amount
Community Health Awareness Council (CHAC) $120,200
Hidden Villa 100,000
APPROVED ITEMS $220,200
DISCUSSION:

The Subcommittee has outlined projects for use of the Town’s ARPA allocation. The ARPA funds are non-recurring so their use should be applied primarily to non-recurring expenditures. In Table 2 is the final list of recommended projects to use ARPA funds.

These amounts in the table are estimates. The projects will come back to City Council for approval and may need the General Fund support in addition to the ARPA funds.

AGENDA ITEM #7.B
P.P.

2 All purchases would be required to comply with the towns procurement policies and validate they are consistent with the ARPA guidelines. The number of projects exceeds the grant amount in the event that curtain projects do not materialize. If ARPA funds are expended and there is still a need to complete projects on this list staff will seek council direction and allocate the appropriate funds.

Table 2: ARPA Project List
Project ARPA Eligibility
Category
Description Estimated
Amount
Budgeted
Broadband Water, Sewer and
Broadband
Infrastructure
Installing broadband in unserved and
underserved households and
businesses. Individual projects will
be reviewed for compliance with
ARPA funds and ensure they service
the largest number of customers.
$800,000 No
Matadero Creek
Erosion ProjectStormwater
Water, Sewer and
Broadband
Infrastructure
Repairing the creek erosion,
which includes environmental
study, hydraulic study, permitting
process with State and Federal
agencies, design, construction,
and inspection work. The
amount is only the general fund
portion.
500,000 Yes-CIP
Electrical Panel
Upgrade
Respond to
Pandemic
Response
The electrical panel upgrade
allows the Town to reduce power
outages. The Town of Los Altos
Hills is designated as a COVID
Testing site for Santa Clara
County Valley Medical and
upgrading our electrical panel
allows us to sustain power during
outages.
250,000 Yes-CIP
Los Altos Chamber of
Commerce
Respond to
Pandemic
Response
Cover ongoing operating expenses
pertaining to COVID-19 relief.
10,000 No
Hybrid Model for
Public Hearings in
Council Chamber and
Zoom Subscriptions
Respond to
Pandemic
Response
Upgrade the City Council Chambers
A/V technology to conduct public
hearing meetings in person and on
video participation. This will
enhance public participation in
public meetings and ensure reliable
access.
50,000 Yes

3 Corp Yard
Improvements
Respond to Public
Health Emergency
Provide a locker room for essential
workers. Due to the nature of the
maintenance work, employees need
a place to shower and change at the
end of their shifts. Currently there is
no adequate space for this, with one
restroom and no locker space for
their rain gear, and safety gear.
75,000 No
COVID Supplies and
Deep Cleaning
Respond to Public
Health Emergency
Mitigate and prevention of COVID.

Keep employees and the community
safe from the spread.
$105,000 Yes
Replace 4 Sewer
Pumps – located
Water, Sewer,
Infrastructure
All four pumps are at the end of the
useful life, replacing the pumps
before failure will ensure continuity
of services and prevent potential
high cost of having to repair the
system during an emergency.
60,000 No
Storm Water Control
Measure at the Corp
Yard
Water, Sewer,
Infrastructure
Update the materials laydown area,
to comply with storm water
pollution prevention requirements.

Currently the area can’t be safely
used during the wet season. The
improvements will include
Permanent Erosion and Sediment
Control Measures, and runoff
reduction measures, including 2
bioretention areas.
150,000 No
Water Well Pump
Irrigation at Purissima
Park
Water, Sewer,
Infrastructure
An irrigation well will help reduce
the amount of water that the town
buys from PHWD which is already
over their allocated shares.
200,000 No
Fix Water Well at
WWB
Water, Sewer,
Infrastructure
An irrigation well will help reduce
the amount of water that the town
buys from PHWD which is already
over their allocated shares.
120,000 No
Provide premium pay
(bonus) to Essential
Workers –
(5 Maintenance, 1
Building Inspector, 2
front counter)
Respond to
Pandemic
Response
Front line workers performing
essential work during the COVID-19
public health emergency.
16,000 No

4 TOTAL

RECOMMENDED
USES
$2,661,000
FISCAL IMPACT:

The amount of $220,200 of ARPA expenses has been identified in Table 1 in the FY2021-22 Operating and Capital Improvement Budget. A remaining of $787,280 for FY21-22 and $1,007,480 for FY22-23 for a total of $1,794,760.

ATTACHMENTS

1. Resolution

RESOLUTION _____

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

REGARDING USE OF THE AMERICAN RESCUE PLAN ACT (ARPA) FUNDS WHEREAS, on March 11, 2021 President Biden signed into law HR 1319, the American Rescue Plan Act of 2021 (“ARPA”), which provides financial assistance to individuals, business, and state and local government agencies to assist in the economic recovery from the COVID-19 pandemic; and
WHEREAS, ARPA includes a provision entitled “Coronavirus State and Local Fiscal Recovery Funds (“LRF”) that includes $350 billion in funding for state and local governments of which $65 billion is dedicated to local government agencies; and
WHEREAS, the provision in LRF provide flexibility for each government to meet local needs in four areas: 1) supporting public response to and economic impacts from the pandemic; 2) provide premium pay for essential workers; 3) replace lost public sector revenues; and 4) invest in water, wastewater and broadband infrastructure; and
WHEREAS, the Town of Los Altos Hills (“Town”) is classified as a non-entitlement unit agency with the provisions of LRF and has been informed that its total allocation is $2,014,960 divided in two equal payments of $1,007,480 with the first payment received on July 13, 2021; and WHEREEAS, the US Treasury Department (“Treasury”) is responsible for administration and distribution of LRF funds and issued its Interim Final Rule (31 CFR Part 35, RIN 1505-AC77) on May 10, 2021, that establishes the provision for the use of the LRF funds; WHEREAS, the Town has identified the projects in the staff report on the uses of the ARPA funds received in July 2021 and the funds that will be distributed in July 2022; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills as follows:

1. The City Manager, or designee, is authorized to apply for and receive the Town’s allocation of LRF funds from the California Department of Finance.

2. The LRF funds received from Treasury shall be deposited into the Town’s funds and said funds will be tracked and reported in accordance with he provisions of ARPA and the Interim Final Rule.

3. The Town shall use the funds based on City Council direction as outlined in the staff report.

4. The FY2021-22 budget shall be amended to incorporate the first tranche revenues of $1,007,480 in a Special Revenue Fund (Fund 019) and track expenses.

5. Approve the use of ARPA funds for second tranche revenues of $1,007,480 to be received in July 2022.

Attachment 1

2 The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on 17th day of February 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

From: Jim Waschura
To: Deborah Padovan
Subject: Please include as supplemental to 7B for tonight"s meeting Date: Thursday, February 17, 2022 10:12:24 AM
If it's not too late, please include the following as supplemental to item 7B for tonight's city council meeting.

Dear city council members,
I would like to present my support for the idea of spending ARPA funds on extending broadband. Though I'm sure you will hear objections like why give money to a private group that has had difficulty complying with the town's rules, and why subsidize a small number of residents instead of spending on the whole town, I suggest that everyone being able to access reliable internet at sufficient speeds does enhance the whole town so all residents benefit in an indirect way.

I urge you, however, to take the time to develop some controls or feedback for such a large donation ($800,000) to counteract any questions of responsible and accountable governance, and perhaps to insert town priorities into this private company's endeavors. For example, should the town require internet service in the future over the broadband networks being created, perhaps this could be free of charge to the town? Or, perhaps other town or resident objectives relating to the installed infrastructure could be furthered with some of these funds.

With my regards,
Jim Waschura
LAH Town Resident
Supplemental No. 1
AGENDA ITEM #7.B
Distributed 2/17/22

Utility Undergrounding
George Tyson
(with abundant support from Oscar Antillon et al)

CITY COUNCIL MEETING
FEBRUARY 17, 2022
AGENDA ITEM #7.C

UPDATE
• Recall that we have an active Rule 20A project (“Ice Breaker”) centered on the El Monte Fire Station, and the concern is keeping the PG&E work on schedule. Our goal is to raise the priority of wildfiredriven projects such as ours • We have not had a formal update since 18November, since we have been stymied in getting PG&E resources assigned to review our proposed design
• Town Staff (Oscar) has been in regular and repeated contact with our PG&E contact for 20A projects • In addition, I have put repeated pressure on our PG&E manager:
• 10Jan – sent note to voice my enthusiasm
• 26Jan – sent follow-up, asked for a good time to set up a call. Apologetic reply that day – no concrete update, resources constrained, suggested checking in in a few weeks • 28Jan – sent reply, requesting more details and a schedule, something I can share with our residents. Reply later that day – understands urgency, estimator shortage, evaluate end of February, happy to touch base as needed by me
• 10Feb – sent follow-up, asking what they are doing to increase contractor estimator resources. Reply later that day that this has been escalated to his Director, assures that this is a priority, but has no other info

AGENDA ITEM #7.D

7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
D. Report by the Fire Taskforce Subcommittee (Councilmember Schmidt) There is no report for this item.

AGENDA ITEM #7.E

7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities
There is no presentation for this item.

AGENDA ITEM #9.A B C D

9. COUNCIL INITIATED
A. Discussion and Possible Action to Regulate Gas Powered Leaf Blowers in Los Altos Hills by Establishing Hours of Operation, Noise Limit, and set a Deadline to Eliminate Gas Powered Leaf Blowers Altogether (Councilmember Tankha)
B. Discussion on Criminal Activity and Recent Burglaries in Town (Councilmember Tankha) C. Discussion and Possible Action to Support the Initiative to Overturn SB 9 (CA Cities for Local Control) (Councilmember Swan)
D. Discussion and Possible Action to Review the Sewer Rates being Charged to Los Altos Hills Residents by the City Palo Alto (Councilmember Swan)
There are no supporting documents for these items.

From: Cris Schiebold
To: City Council
Subject: Leaf Blower Agenda Item
Date: Thursday, February 10, 2022 5:32:18 PM
My name is Cris Schiebold, and I am trying to restart an effort to get some kind of ordinance in place to regulate the use of leaf blowers in Los Altos Hills. I have contacted Joe Zanarini, Peter Pirnejad, town council members, and many town residents who would like to see an ordinance in place.

At the recommendation of the city clerk, I first contacted Joe Zanarini. To his knowledge, the closest code Los Altos Hills has for leaf blowers is a code for "machinery" (Ordinance 527 of the municipal Code). This allows weekday operation from 8:00 AM to 7:00 PM, and 9:00AM to 7:00 PM on weekends. The maximum noise limit is 50 dB for machinery. Even the most quiet gas leaf blower would exceed this limit, so Joe does not think this is an enforceable ordinance. Peter Prinejad has the same opinion.

I appreciate that this is a difficult issue, but the town of Los Altos Hills is now surrounded by communities that have successfully addressed the problem. Portola Valley, Palo Alto, Atherton, and Los Altos have banned gas leaf blowers. Woodside is in the process of banning gas powered leaf blowers. Cupertino, Burlingame, and Saratoga have a 65 dB limit on leaf blowers, which restricts them to modern lowernoise gas leaf blowers. (Many leaf blowers in use today reach 95 dB which is 1000 times louder than 65 dB.)
Another drawback for gas leaf blowers is they emit a tremendous amount of air pollution. The state of California is banning the sale of gas powered leaf blowers in 2024 for this reason. (Unfortunately, they are not banning the use of gas leaf blowers, just the sale.) Estimates are that "these small gas-powered engines create as much smog-causing pollution in California as light-duty passenger cars." I also have been digging through the town documents. Our General Plan states the principal tenet of the town of Los Altos Hills is “preservation of the rural atmosphere of the foothills and orderly and unhurried growth.” Having some kind of ordinance in place for leaf blowers would seem consistent with that tenet.

We are long overdue for some type of ordinance to regulate this “necessary nuisance”. Please give it your attention.

Thanks, Cris Schiebold
Supplemental No. 1
AGENDA ITEM #9.A
Distributed 2/11/22

From: Page Alloo
To: City Council
Subject: Upcoming Town Council Meeting: Support of Leaf Blower Regulation Date: Saturday, February 12, 2022 10:47:46 AM
Hello,
I am writing in advance of the upcoming discussion at the 2/17 Town Council meeting to regulate gas leaf blowers in LAH.  I strongly support this proposal.

Currently, there is no control on the noise level of these blowers that seem to go all day, every day.

In addition to the noise, another drawback for gas leaf blowers is they emit a tremendous amount of air pollution. The state of California is banning the sale of gas-powered leaf blowers in 2024 for this reason. (Unfortunately, they are not banning the use of gas leaf blowers, just the sale.) Estimates are that "these small gas-powered engines create as much smog-causing pollution in California as light-duty passenger cars”.

The town of Los Altos Hills is now surrounded by communities that have successfully addressed this problem. Portola Valley, Palo Alto, Atherton, and Los Altos have already banned gas leaf blowers. Woodside is in the process of banning gas powered leaf blowers. Cupertino has a 65 dB limit on leaf blowers, which restricts them to modern lower-noise gas leaf blowers. (Many leaf blowers in use today reach 95 dB which is 1000 times louder than 65 dB.) While banning gas leaf blowers outright today may not be supported, we can certainly ban these very loud ones that exceed the Town ordinance for “machinery”, the closest code Los Altos Hills has for leaf blowers (Ordinance 527 of the municipal Code). This allows weekday operation from 8:00 AM to 7:00 PM, and 9:00AM to 7:00 PM on weekends. The maximum noise limit is 50 dB for machinery.  We should at least enforce loud leaf blowers to this standard.

Thank you for considering this proposal.

Page Alloo
------------------------------------
Page Alloo
Supplemental No. 2
AGENDA ITEM #9.A
Distributed 2/15/22

AGENDA ITEM #9.A B C D

9. COUNCIL INITIATED
A. Discussion and Possible Action to Regulate Gas Powered Leaf Blowers in Los Altos Hills by Establishing Hours of Operation, Noise Limit, and set a Deadline to Eliminate Gas Powered Leaf Blowers Altogether (Councilmember Tankha)
B. Discussion on Criminal Activity and Recent Burglaries in Town (Councilmember Tankha) C. Discussion and Possible Action to Support the Initiative to Overturn SB 9 (CA Cities for Local Control) (Councilmember Swan)
D. Discussion and Possible Action to Review the Sewer Rates being Charged to Los Altos Hills Residents by the City Palo Alto (Councilmember Swan)
There are no supporting documents for these items.

AGENDA ITEM #9.A B C D

9. COUNCIL INITIATED
A. Discussion and Possible Action to Regulate Gas Powered Leaf Blowers in Los Altos Hills by Establishing Hours of Operation, Noise Limit, and set a Deadline to Eliminate Gas Powered Leaf Blowers Altogether (Councilmember Tankha)
B. Discussion on Criminal Activity and Recent Burglaries in Town (Councilmember Tankha) C. Discussion and Possible Action to Support the Initiative to Overturn SB 9 (CA Cities for Local Control) (Councilmember Swan)
D. Discussion and Possible Action to Review the Sewer Rates being Charged to Los Altos Hills Residents by the City Palo Alto (Councilmember Swan)
There are no supporting documents for these items.

From:

To: Kavita Tankha; George Tyson; Lisa Schmidt; Stan Mok; BCC - Linda Swan Cc: Deborah Padovan
Subject: Support the Initiative to return zoning and land use decisions to local communities Date: Wednesday, February 16, 2022 7:56:14 PM
Dear Members of the City Council,
Please join forces with other California communities to support the November ballot initiative that seeks to return control of zoning and land use to local jurisdictions.

Stripping the state of single-family zoning destroys some of our best housing and most stable neighborhoods without addressing the problem of providing affordable housing.

The RHNA numbers cannot be trusted to provide an accurate, practical projection of the state’s housing needs.

Large RHNA numbers set cities up for failure, and failure punishes cities with fines and additional losses of control over what gets built within their borders.

A first step toward avoiding the train wreck caused by SB9 and SB10 is to support the November ballot initiative to give precedence in matters of zoning and land use back to local communities. A second step is to support using state money, our tax dollars, to build and maintain affordable housing.

Yours sincerely,
Ann Duwe
LAH, CA 94022
Supplemental No. 1
AGENDA ITEM #9.C
Distributed 2/17/22

AGENDA ITEM #9.A B C D

9. COUNCIL INITIATED
A. Discussion and Possible Action to Regulate Gas Powered Leaf Blowers in Los Altos Hills by Establishing Hours of Operation, Noise Limit, and set a Deadline to Eliminate Gas Powered Leaf Blowers Altogether (Councilmember Tankha)
B. Discussion on Criminal Activity and Recent Burglaries in Town (Councilmember Tankha) C. Discussion and Possible Action to Support the Initiative to Overturn SB 9 (CA Cities for Local Control) (Councilmember Swan)
D. Discussion and Possible Action to Review the Sewer Rates being Charged to Los Altos Hills Residents by the City Palo Alto (Councilmember Swan)
There are no supporting documents for these items.