Los Altos Hills City Council
March 17, 2022

1 City Council Regular Meeting Agenda
March 17, 2022

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

TELECONFERENCE SPECIAL NOTICE
Pursuant to Government Code Section 54953(e):

NOTICE OF TELECONFERENCED MEETING
On September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021), which amended Section 54593 of the Government Code to allow local legislative bodies to continue to conduct meetings by teleconference under specified conditions and pursuant to special rules on notice, attendance, and other matters. As the City Council for the Town of Los Altos Hills has made the findings required by Government Code Section 54953, the Council will continue to conduct meetings by teleconference and the Council Chambers will not be open to the public for this City Council meeting. Pursuant to the requirements of Government Code Section 54953(e), members of the public will be provided with notice of how they may access the meeting and offer public comment. Members of the Public may participate and provide public comments to teleconference meetings as follows below.

Councilmembers Teleconferencing: Mayor Tyson, Vice Mayor Swan and Councilmembers Mok, Schmidt and Tankha.

This meeting will be broadcast via live-stream service at http://www.losaltoshills.ca.gov.

Members of the Public may participate and provide public comments to teleconference meetings as follows:

1. If you wish to submit a public comment on agenda items in advance of the meeting, please send to [email protected]. Emails received prior to the meeting will be included in the public record. If the email is received after all comments are posted, the Clerk will read aloud public comments at the City Council meeting, not to exceed two minutes (approximately 200 words).

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, March 17, 2022 at 5:30 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
March 17, 2022

2. If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside.

To participate via a computer, visit:
https://bit.ly/March17CCMeetingLAH
Webinar ID: 845 1226 1726
Passcode: 94022
Phone: 669 900 6833
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments.

1. CALL TO ORDER (5:30 P.M.)
A. Roll Call

2. CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. PUBLIC COMMENT ON CLOSED SESSION (This Public Comment is Limited to the Closed Session Item)

CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section 54957.6)
Unrepresented Employee: City Attorney and Department Directors Agency Designated Representative: Peter Pirnejad, City Manager

3. ADJOURN CLOSED SESSION

4. OPEN SESSION (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
C. Moment of Silence

5. AGENDA REVIEW AND REPORT OUT OF CLOSED SESSION

6. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos Hills Environmental Design and Protection Committee B. Reappointment to the Los Altos Hills Open Space Committee C. Reappointment to the Los Altos Hills History Committee D. Report and Information on the Los Altos Hills County Fire District's Upcoming Vegetation/Evacuation Route Hardening Project on Altamont Road E. Report on the Status of Los Altos Hills Community Fiber Project

3 City Council Regular Meeting Agenda
March 17, 2022

7. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Before speaking, please state your name and your city of residence. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

8. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – February 17, 2022 B. Approval of Regular City Council Meeting Minutes – February 17, 2022 C. Review of Disbursements for February 1-28, 2022 $1,087,539.99 D. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
E. Approval of the Change in Regular Meeting Schedule for the Los Altos Hills Environmental Initiatives Committee (Staff: D. Padovan) F. Request by the Los Altos Hills History Committee to Host and Advertise a History Walk on Saturday, April 30, 2022 (History Committee)
G. Resolution Authorizing the City Manager to Enter into an Agreement with MIG, Inc. for a Community Facility Needs Assessment (Staff: S. Robustelli) H. Receive Report on the Los Altos Hills 2022 Summer Internship Program (Staff: C.

Einfalt)
I. Notification of Fast Track Approval: 25959 Alicante Lane; File #SD21-0088; Lands of Liu; Site Development Permit for a new 5,338 square-foot two-story residence with a 2,757 square-foot basement, an attached 583 square-foot accessory dwelling unit (ADU), a 271 square-foot cabana, a 1,131 square-foot swimming pool and a 5,897 square-foot tennis court. (Staff: J. Loh) Appeal Deadline: March 23, 2022 by 5:00 p.m.

9. ONGOING BUSINESS
A. Review of the Automatic License Plate Reader (ALPR) Pilot Program and Resolution Accepting the Continued use of the ALPR System in Town (Staff: C.

Einfalt)

4 City Council Regular Meeting Agenda
March 17, 2022

10. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Consideration of Heritage Tree Designation for two (2) Heritage Oak Trees at Byrne Preserve (Staff: J. Loh)
B. Resolution Approving an Update to the Town’s Existing Outdoor Lighting Policy to Provide Additional Guidelines, Clarifications, and Definitions (Staff: J. Loh) C. 27210 Altamont Road – File #CUP21-0003 – ATC Sequoia LLC/Lands of Town of Los Altos Hills; Resolution to Approve a Ten (10) Year Renewal of the Conditional Use Permit for the existing wireless telecommunications facility at 27210 Altamont; CEQA review: Categorical Exemption per Sections 15301(b) (Staff: S. Padovan) D. 2021 Annual Progress Report. Review of the 2021 General Plan Annual Progress Report and 2021 Housing Element Annual Progress Report; and Authorize transmittal of the reports to the Office of Planning and Research (OPR) and Department of Housing and Community Development (HCD) (Staff: S. Mangalam)

11. NEW BUSINESS
A. Resolution Authorizing Subapplication for the State of California Governor’s Office of Emergency Service Hazard Mitigation Grant Program Funds, and Appropriating $200,000 from the Unreserved General Fund for the 25% Match Needed for the Grant (Staff: C. Einfalt)
B. Resolution Declaring the Intention to Increase Sewer Service Charges in Both Palo Alto and Los Altos Sewer Basins, Setting a Public Hearing and Directing Staff to Mail Notices to all Sewer Users (Staff: O. Antillon)

12. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) B. Request by Councilmember Schmidt to Rename the Fire Taskforce Subcommittee to the Public Safety Subcommittee (Councilmember Schmidt)
C. Report from the Council Subcommittee on Community Surveys (Councilmember Schmidt)
D. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

5 City Council Regular Meeting Agenda
March 17, 2022

13. STAFF REPORTS
A. City Manager
B. City Attorney
C. City Clerk
D. Planning/Building Director
E. Administrative Services Director – Report on Licenses and Permits and Charges for Service
F. Public Works Director

14. COUNCIL INITIATED
A. Possible Action on Hosting a Roundtable with the Community on Public Safety (Councilmember Tankha)

15. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council. 5075363.1

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 17, 2022
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos Hills Environmental Design and Protection Committee
As of March 2022, Buvana Dayanandan has completed her first, four-year term on the Los Altos Hills Environmental Design and Protection Committee. She has expressed an interest to the City Clerk to be reappointed for an additional four-year term.

Resolution 20-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of eight (8) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have one opening.

D.P.

AGENDA ITEM #6.A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 17, 2022
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos Hills Open Space Committee As of March 2022, Peter Brown has completed his first, four-year term on the Open Space Committee. He has expressed an interest to the City Clerk to be reappointed for an additional four-year term.

Resolution 20-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has three (3) vacancies on the committee. With this appointment, the committee would have no openings.

D.P.

AGENDA ITEM #6.B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 17, 2022
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Reappointment to the Los Altos Hills History Committee As of April 2022, Sylvia Jensen will have completed her first, four-year term on the Los Altos Hills History Committee. She has expressed an interest to the City Clerk to be reappointed for an additional four-year term.

Resolution 20-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has six (6) vacancies on the committee. With this appointment, the committee would have five openings.

AGENDA ITEM #6.C
D.P.

AGENDA ITEM #6.D

Be Prepared & Stay Informed
2 Sign up for LAHCFD email newsletter:
https:/ / bit.ly/ LAHCFDNewsletter
Be prepared for an emergency – take a class,
pack a go-bag, plan an evacuation route,
learn more:
https:/ / www.lahcfd.org/preparing-for-emergencies/
Stay informed during an emergency:

Sign up for AlertSCC and NIXLE
http:/ / bit.ly/ CPMAlertSCC
https:/ / local.nixle.com/ city/ ca/ los-altos-hills/

 


  



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March 16, 2022
Dear Mayor and city council members:

Embedded in the LAHCF presentation is an unexplained bullet item suggesting their intent to attempt to amend the town’s wireless telecommunications ordinance to exempt point-to-point microwave antennas from regulation.

I am writing to provide you with personal insight regarding these potential efforts to circumvent the existing regulations that protect my wife and I from unsightly telecommunications equipment 50ft in the air next to our home in a residential neighborhood. Though this threat targets the community’s regulations town-wide, I have been informed that because I am a member of another commission in town, I should limit my comments only to those aspects that impact us and our property that is nextdoor to their installation, so that is what I will do.

We moved into our home in 1998. Our next-door neighbor already had installed an amateur radio tower that looked somewhat bare (see figure 1). Though we didn’t like it, we were told the tower was Supplemental No. 1
AGENDA ITEM #6.E
Distributed 3/16/22

for amateur radio purposes that were protected under federal law, so we felt we had no recourse but to accept it.

Figure 1 Figure 2
One evening when we were sitting down for dinner with guests in our backyard, a large light began flashing from the tower into our eyes. While it was removed after we complained, it is an example of LAHCF and their partners ignoring the impact of their actions and circumventing regulations meant to protect our neighborhood. We should not have to monitor situations like this. Our town recognizes the value of cherished views and rural character and our neighborhood is certainly not zoned commercial or industrial. See here for video. (https://youtu.be/dvAqwTtEz0M) Figure 3 – see Blinking Lights at Top
Since then, our neighbor has removed the flashing lights and some of the antennas, but the main issue relating to commercial antennas being installed in residential neighborhoods without permit continues to exist.

The town’s planning director wrote a report on this situation (see Attachment 1), which explained that the point-to-point microwave antennas installed on the tower by LAHCF constituted a wireless telecommunications system, and are regulated by the town’s existing wireless telecommunications

ordinance. This ordinance requires each installation to obtain a Conditional Use Permit (CUP) that must be renewed periodically. This process requires a public hearing where neighbor concerns can be expressed and made part of the approval process. This is not uncommon. I believe we have 65 such installations in town; primarily cell phone towers.

Being subjected to unpredictable public hearings and CUP approval causes installers to think twice before proposing installations. This is why there are so few cell phone towers in residential neighborhoods, and why these are required to be fully screened and look like trees.

Instead of following these regulations, LAHCF is potentially going to attempt to rewrite the town’s wireless telecommunications ordinances so point-to-point microwave antennas like these won’t be required to follow this process. This means no public hearings and no public notice. Not only for LAHCF installations, but for all commercial and private installations of point-to-point microwave antennas, even in residential neighborhoods.

The town’s rules and processes work to protect us. They protect our cherished views and the rural character of our residential neighborhood that form the bedrock of our real estate value. We do not support these rule changes that undermine these protections, and we implore you to continue protecting us by not exempting point-to-point microwave antennas from the wireless telecommunications ordinance.

Here are some of the points I have heard raised by LAHCF and others in no particular order. Included are our responses so you can be aware of our side of this debate.

1. “But these antennas are only temporary until fiber is installed” How long will that take? 1 year? 10 years? It’s already been at least 2 years. Is LAHCF willing to say when these microwave antennas will be removed? Why would this be temporary? It will always be more economical to use point-to-point microwave antennas to provide gigabit service to distant areas in town rather than to trench or bore physical fiber.

Why would they give this up if there’s no monthly rent or fee for using the spectrum? Even after fiber is installed, they will need to have a backup route. If they have plans to build many broadband islands in town and each one is going to have point-to-point microwave coming from somewhere, will ours be the only neighborhood that is affected?

2. “But they HAVE to use point-to-point microwave”
The issue isn’t the use of point-to-point microwave. The issue is where are they going to install the relay stations. The visibility of these intermediate relay stations is a key requirement for microwave communications, which makes the impact very noticeable.

I am told installing microwave antennas on the water tower was initially explored, but when it was discovered the water district wanted to charge rent, they opted instead for the tower in our residential neighborhood because it was free. Well, it’s not free. There is a price being paid by neighbors, and we don’t appreciate subsidizing this company’s bottom line. If they had followed the town’s regulations to begin with, they would not have been able to install these microwave antennas in our neighborhood without a CUP and public hearing.

Avoiding that effort alone, would likely have prompted them to use a more acceptable commercial location.

3. “But supporting our own grass-roots fiber is such a great thing” We agree. We are in favor of LAHCF’s objectives to provide high speed internet throughout the town. We just believe it should be done with a partner who follows the rules. That’s what AT&T does. That’s what Verizon does. That’s what Comcast does. We have no desire to compromise our cherished views and rural neighborhood character for the sake of this company’s bottom line.

4. “But LAHCF are LAH residents”
Yes, the customers are, but LAHCF is partnered with a for-profit ISP, and together, these are the same people who installed this equipment without obtaining permits and without adhering to our town’s regulations. They chose to install microwave antennas in a residential neighborhood when they could have installed it at a commercial site. They put lights on top of the tower and did all of this without consideration for our values of a rural neighborhood character and our cherished views.

Recall that this group initially came to city council with an incomplete plan for undergrounding fiber in road right of ways that they expected town council to approve. The town had to explain all the engineering and plans and indemnification steps they needed in order to be thorough and complete.

As a group, they’ve shown themselves to need guardrails that only the town can provide.

5. “But they removed the lights and reduced the number of antennas already” The issue is that they installed them in the first place, without consideration for neighbors or town regulations. This demonstrates the need to have such installations be required to go through public hearings and public notice like what is required by our existing ordinance.

We had to complain to get the lights removed. If we hadn’t said anything, all the lights and all the antennas would still be there.

6. “But LAHCF isn’t commercial - it is a public good non-profit” Stanford University is a public good non-profit. It doesn’t mean they get to scuttle the rules, and it doesn’t mean what they do is not commercial; of course it is commercial. People are paying money for the services provided, and commercial installations like these are subject to our wireless telecommunications regulations.

7. “But there are families who don’t have fast internet” This is a red herring. We are very much in favor of LAHCF’s objectives. There are other options that don’t negatively impact neighbors. Put the microwave antennas at a commercial site. Pay rent. Screen installations if necessary. That’s what all the other wireless telecommunications providers do. Don’t pit our neighborhood against another neighborhood. That’s divisive and cynical.

8. “But this tower is protected for use for amateur radio” This is not amateur radio. The bits flowing through these microwave antennas are being paid for by a customer. Regardless of whether my neighbor charges rent currently, this is a commercial operation – not amateur radio.

We are not raising an objection to the tower itself functioning for amateur radio alone. We are objecting to the great expansion of use of the tower for commercial purposes that ought to be subject to town regulation. Being subject to regulation will make our neighbor think twice before putting more and more commercial antennas in our view.

9. “But LAHCF is just a small outfit, you can’t expect them to act like a big company” If the town wants to partner with a small company, then the town can work with them to figure out the rules and how to comply, just like was done with their undergrounding of fiber in road right of ways. Currently, the town is considering donating to LAHCF to expand broadband access. Maybe some of those funds could be used to help them act more professionally and more responsively to neighbors.

10. “But it’s not that bad”
Ask yourself if someone in your neighborhood was adding more and more microwave antennas like this, would you want the town to be able to protect you? Would you want there at least to be a public notice and a public hearing? Or would it be okay to come home one day and find a new set of microwave antennas affecting your view and your neighborhood with no consideration at all for neighbors? I urge you all to ask why this group is unwilling to subject their installations to town regulation. It could be because they have a lot of installations coming and don’t want to be encumbered by our town’s rules. It could be that their ISP partner is looking for a hillside town where they can install other commercial point-to-point microwave links for other commercial purposes. Please appreciate that the rules they’re trying to undermine are the very same rules that protect my wife and mine’s cherished views, rural character, and fundamentally, our property values. If you allow them to change the town’s ordinances, we are very worried that many more microwave antennas will be installed next door and we will suffer further.

We are very much in favor of LAHCF’s objectives to support everyone in town with fast internet. We just don’t think we should have to give up our cherished views and the rural character of our neighborhood

and our property value, for the sake of this private company’s bottom line - particularly if there are alternatives.

Please help protect us by not exempting point-to-point microwave installations from our wireless telecommunications ordinance.

With our regards and our thanks for fully considering the ramifications of changing protective regulations,
Jim and Leisa Waschura,
24-year residents on La Cresta Court

Attachment 1:

Memorandum from Interim Planning Director concerning neighboring tower Redactions added
Yellow highlights added

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: September 16, 2021
TO: Honorable Mayor and Members of the Council
FROM: Steve Padovan, Interim Planning Director
Zoning Analysis of the Microwave Antennas and Other Pole Mounted Equipment for Los Altos Hills Community Fiber Installed on the Existing Tower Antenna at 12648 La Cresta Court

BACKGROUND
The property at 12648 La Cresta Court is located on a ridgeline near the southerly end of La Cresta Drive. The property contains a freestanding, ground-mounted, cable stayed, lattice antenna tower located adjacent to an existing swimming pool and another antenna tower mounted to the second story roof of the residence. The ground-mounted tower is approximately 60 to 65 feet in height and the house mounted antenna is of a similar height, when measured from the ground. Historic photos from 1978 show the freestanding tower and a previous incarnation of a lower height, roof mounted television antenna. The roof mounted antenna was modified and increased in height after a second story addition was completed on the subject residence in 1985. The freestanding ground-mounted antenna was then moved to its present location in 1991 following the installation of a swimming pool. A television antenna was added to the top of the tower in 2005. Prior to May 2020, all equipment, dishes, and antennas mounted on the towers were for the personal use of the owner, Samuel Wood, a licensed Amateur (Ham) Radio operator.

In 2020, individuals associated with Los Altos Hills Community Fiber (LAHCF) contacted Mr. Wood about using the freestanding, ground-mounted, tower to mount microwave dishes to transmit signals from one location in the community to another location. He agreed, and starting in May 2020, several existing dishes were removed from the tower and replaced with line-ofsight microwave receivers and transmitters along with several other components.

Additional equipment was also located in the equipment shed behind the tower.

NEIGHBORHOOD COMPLAINTS
In 2021, staff received two complaints from surrounding property owners regarding the visual impacts of the added dishes and the permitting process for the new equipment. Staff researched the electronic files on the subject property and could not find evidence of any planning review of the new LAHCF dishes nor any building permit being issued for their equipment.

In response to the complaints, Building, Code Enforcement and Planning staff conducted a site inspection of the property on September 1, 2021. The Building Inspector performed a visual inspection of the freestanding tower and found the structure and supporting cables to be installed per the manufacturer's requirements and it appeared to be in good condition with surface rust found only on the auxiliary support cables. Inspection of the tower foundation and cable anchors was limited as they were not exposed. An additional grounding clamp was recommended along with a periodic inspection of the tower. It was also noted that a building permit is required for antennas and structures that exceed 400 pounds. The site inspection report is included in Attachment I.

Mr. Wood provided staff with information regarding the construction of the tower, the types of equipment on the tower, and other useful information. Planning staff discussed the recently adopted wireless telecommunications facilities ordinance with the owner and with individuals associated with LAHCF, who were present at the property. Planning staff then visited with two neighbors who live just above Mr. Woods. Additional photos were provided that showed the progression of the towers and the various equipment that has been mounted on the towers over time.

DISCUSSION
Planning staff researched the Zoning Ordinance regarding procedures for the review of antenna towers. Ordinance No. 305, adopted in August 1986, is the first time that the Town Code outlines a specific review process for an antenna (previous code language simply states that aerial towers shall not exceed 30 feet in height). The adopted language states that Administrative Review of a Site Development Permit is required for the construction or installation of any antenna equal to or greater than 48 feet in height but less than 63 feet in height. Current code now requires a public hearing for any antenna tower between 40 feet and 63 feet.

Regarding existing antenna structures, the previous ordinance and current code language states the following:
"The regulations concerning antennas or dish antennas set forth in this chapter shall not apply to any antenna or dish antenna in existence on the effective date of said regulations, if the owner of the property on which the antenna or dish antenna is located shall file a declaration with the Town on a form prescribed by the Planning Department. No fee shall be required, charged or collected by the Town for filing of any declaration. In the event that the antenna or dish antenna must be replaced or repaired, no permit will be needed if it substantially conforms to the antenna or dish antenna replaced or repaired, particularly as to height and location.

The code language states that any antenna in existence on the effective date of the ordinance can be exempted from the regulations if a declaration is filed and that no permit is needed to replace an antenna if it substantially conforms to the antenna that is being replaced. This would appear to include the freestanding ground-mounted tower (and its relocation in 1991) and any roof mounted tower that was built before 1986. However, the addition of the TV antenna on the top of the tower would not be exempt.

Regarding the placement of the microwave dishes for LAHCF, staff contacted the City Attorney's office to request clarification on whether or not the LAHCF dishes constituted a wireless telecommunications facility as defined in the recently adopted Wireless Telecommunications Facilities Ordinance.

The City Attorney's office explained that the Municipal Code defines a wireless telecom facility as anything installed or operated for wireless service including the transmission and receipt of such signals. This is a broad definition intending to capture the various types of equipment and structures that would be used for wireless service. The tower is mounted with dishes plus cables and related equipment, and the Town understands, based on information available to it, that LAHCF has been or intends to use these facilities to serve the "islands" that their fiber cannot currently serve. Therefore, it appears that the recently added LAHCF equipment would qualify as a wireless telecommunications facility. There are certain exceptions to this definition, but it doesn't appear that the LAHCF equipment would fit within any of them given the equipment's function and purpose are to transmit and receive wireless service signals.

CONCLUSION
The additional LAHCF equipment added to the freestanding, ground-mounted antenna tower qualifies it as a new wireless telecom facility. As such, a Conditional Use Permit (CUP) is required along with the requisite public hearing before the Planning Commission. Such permit may be applied through the Town's standard permit application process. In addition, regardless of whether or not LAHCF wants to proceed with the CUP process, retroactive building permits should be required for the ground mounted and roof mounted antenna towers to ensure public safety. Also, the various microwave dishes and other hardware mounted to the roof of the residence and on the rooftop tower, which is for the personal use of the owner, should be painted dark green to better blend with the trees and background vegetation when viewed from above. As for the television antenna mounted at the top of the ground-mounted antenna, a Site Development Permit with a public hearing would be required.

Attachments :

1. Site Inspection Report — Robert Johnson, Senior Building Inspector 3876148.1

Site Inspection Report for antenna towers at 12648 La Cresta Court Robert Johnson - Senior Building Inspector, Town of Los Altos Hills September 1, 2021
Owner Sam Wood
I arrived at the job site early before 1:30 PM. I turned around in the cul-de-sac then parked approximately 100 feet from the project. I was accompanied by Joe Zanarini, a contract employee who provides code enforcement services for the Town.

We spoke briefly with Sam, the antenna owner, in the driveway. Then, Steve Padovan, Interim Planning Director, arrived. We proceeded to inspect the antenna and discuss the concerns that the neighborhood had while standing poolside. After some discussion about what the different antennas were on the antenna tower and the history of the tower, I performed a visual inspection of the antenna tower, the records he kept from the manufacture, and guy wires (supporting cables). Sam proceeded to show me the product information for the ROHN45G communications structure, advertised as a true multi-use structure for applications up to 300 feet. The structure is made of heavy steel tube or solid rod side rails, sleeve joined and double bolted for extra strength, electrically welded, high strength ROHN "zig — zag" solid rod bracing, and hot-dipped galvanized after fabrication.

ROHN is a registered trademark product, and their company address is 6718 W. Plank Rd. PO Box 200, Peoria, Illinois, 61656, USA. The tower appears to be approximately 60 feet tall, and Sam showed me documentation that states that only one guy wire at three locations is required. Sam has installed two guy wires at three locations which, according to note P/N 45G70D070 would allow the structure to be 70 feet tall. It was clear from the documentation that Sam gave me that additional guy wires had been installed.

Sam then showed me product information DM45G2 face dish mount proper support for dish mounting on ROHN 45G Communications structure. Manufacturer's installation requirements match installation of dish supporting members. Sam informed me that the piers were installed to the specifications of the communication structure.

Electrical grounding and bonding were seen and it is recommended that one additional acorn bonding clamp be added to the ground rod. Acorn grounding clamps are listed for one conductor and currently two stranded conductors terminate at the acorn style grounding clamp. Grounding and bonding at the equipment shed was acceptable. All clamps, grommets, bolts, fasteners, and the like were found to be in good working order. Surface rust was seen on the extra cables used for backup safety. No rust was seen on secured necessary cables supporting the tower. Other than one acorn ground clamp and surface rust on the auxiliary safety cable "guy wire," no other deficiencies or concerns were seen.

I recommend, for good management practices, to have a third-party inspect the antenna tower ROHN 45G every 10 years. Acceptable third-party inspections by a qualified person, such as an antenna installation company, structural engineer, or similarly qualified person/company is recommended. New antennas and structures weighing over 400 pounds do require a building permit.

Respectfully submitted,
Robert Johnson

12648 La Cresta Ct. Tower Timeline
1959 House built
1960 Original owner installed ham radio tower
1971 Purchased property with tower
1973 Installed portable building and microwave dishes for amateur microwave network 1982 Added second story on house with second tower for TV and amateur equipment including dishes and repeater
1989 Used amateur microwave network for emergency communications in the '89 earthquake
1990 Started renovation after earthquake including adding an entertainment room and swimming pool, and moving building and tower to new location. Drawings showed moving tower and portable building behind new pool. Permit approved on 5-15-90. 1991 Finished moving tower and building with 6 foot and 4 foot dishes to north east edge of flat property as per plans to accommodate swimming pool. Used amateur microwave network to support emergency communications for Oakland fire.
1993-1998 Fielded complaints from neighbors because the building with the dishes attached was easier to see by the neighbors in its new permitted location 1999 Carl Cahill as his first assignment as Town planner worked out a complex approval agreement between the Town and relevant neighbors including:
1) Replacement of building with dishes attached with a more sturdy and less visible portable building

2) Removal of 6 foot, 4 foot, and 13 foot dishes in use by amateur microwave network 3) Installation of eight foot fence by neighbor to block unwanted views and provide security
4) Approval of moving new portable building to its current location behind pool and tower 5) Installation of electronic gate and controller for neighbor 6) Relinquishing pedestrian easement by Town between 12648 and 12638 as it would interfere with neighbor's security and be difficult to implement

From:

To: City Council
Subject: Agenda #6E supplement
Date: Wednesday, March 16, 2022 5:15:09 PM
[Some people who received this message don't often get email from . Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Dear Mayor and Cuty Council Members,
I have read Jim and Leisa Waschura’s letter to you and I want to add my voice to what they wrote. I whole heartedly agree with its contents and I certainly couldn’t have said it better (see Supplemental No 1 Agenda #6E) but I will give my perspective also.

I live on La Cresta Dr above the antennas/microwave dishes in mention and every day I have them in my view. It is an eye sore and more antennas/microwave dishes would devalue our property even more. The other day a friend from Los Altos visited and the first thing he said, while pointing out the window, was “Have they added more dishes. Man that would tick me off. Your view is your value here and that is not pretty.” No explanation is needed for what he said.

The questions and responses that the Waschura’s brought up in the letter about the antennas/ microwave dishes and LAHCF are questions that the town and LAHCF need to answer to the residences satisfaction before continuation by LAHCF should be allowed.

Remember this is a commercial endeavor not a private citizens hobby. We as residences should not have Supplemental No. 2
AGENDA ITEM #6.E
Distributed 3/17/22

to pay, in our case have our view impeded and devaluation, for their commercial gain. If the town wants to partake in this endeavor it needs to follow its own laws and regulations that any other commercial enterprise does.

Thank you.

Inga de Ruyter
Sent from my iPhone

1 City Council Special Meeting Minutes
February 17, 2022

CALL TO ORDER, ROLL CALL
Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Tyson called the City Council Regular Meeting to order at 5:01 p.m.

Present: Mayor Tankha, Vice Mayor George Tyson, Councilmember Stanley Q. Mok, Councilmember Lisa H. Schmidt, Councilmember Linda Swan

Absent: None
Staff: City Attorney Steve Mattas, City Manager Peter Pirnejad, Planning Director Sofia Mangalam
PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

The City Council adjourned to Closed Session at 5:02 p.m. to consider the following:

A. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL EXISTING

LITIGATION
(Pursuant to Government Code Section 54956.9(d)(1)
Linebarger v. Los Altos Hills Case No. 2015-1-CV-282970

REPORTABLE ACTION
There was no reportable action.

The meeting adjourned at 5:50 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, February 17, 2022 – 5:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills,
California
DRAFT
AGENDA ITEM #8.A

1 City Council Regular Meeting Minutes
February 17, 2022
Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Tyson called the City Council Regular Meeting to order at 6:02 p.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q.

Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Planning and Building Director Sofia Mangalam, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Community Services Supervisor Sarah Robustelli, Management Analyst II Cody Einfalt, City Clerk Deborah Padovan
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW
Mayor Tyson said there was no reportable action out of of closed session.

Vice Mayor Swan removed Items 9.C and 9.D from the agenda.

Mayor Tyson removed Item 6.B from the agenda.

There were no other changes to the agenda.

2. PRESENTATIONS AND APPOINTMENTS
A. Appointments to the Los Altos Hills Open Space Committee City Clerk Deborah Padovan presented two applications for the Open Space Committee.

Anita Baldwin introduced herself to the City Council and expressed her interest in serving on the committee.

Viggy Mokkarala introduced himself to the City Council and expressed his interest Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, February 17, 2022 – 6:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California AGENDA ITEM #8.B

2 City Council Regular Meeting Minutes
February 17, 2022
in serving on the committee.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to appoint Anita Baldwin and Viggy Mokkarala to the Open Space Committee for four-year terms. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Appointments to the Los Altos Hills Technology Committee City Clerk Padovan presented the applications for the Technology Committee.

Vice Mayor Swan said that she would not be voting for her spouse and will choose only six applicants.

Council discussion ensued.

Rajiv Bhateja, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

William Coughran, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Ameesh Divatia, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Javed Husain, Los Altos Hills, was not present, but the City Clerk read a message from him in which he expressed his interest in serving on the committee.

Annie Ju, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the committee.

George Lee, Los Altos Hills, was not present, but a video message was shared in which he expressed his interest in serving on the committee.

Ronald Haley, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Sam Mughal, Los Altos Hills, applied, but was not present.

3 City Council Regular Meeting Minutes
February 17, 2022
Robert Sandor, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

John Swan, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Scott Vanderlip, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Sasha Zbrozek, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee.

Council discussion ensued.

The results of the vote are as follows:

Councilmember Mok selected Rajiv Bhateja, William Coughran, Ameesh Divatia, Ronald Haley, John Swan, Scott Vanderlip and Sasha Zbrozek.

Councilmember Schmidt selected Rajiv Bhateja, William Coughran, Ameesh Divatia, Javed Husain, Annie Ju, George Lee and Sasha Zbrozek.

Councilmember Tankha selected Rajiv Bhateja, William Coughran, Ameesh Divatia, Ronald Haley, John Swan, Scott Vanderlip and Sasha Zbrozek.

Vice Mayor Swan selected Rajiv Bhateja, William Coughran, Ameesh Divatia, George Lee, Scott Vanderlip and Sasha Zbrozek.

Mayor Tyson selected Rajiv Bhateja, William Coughran, Ameesh Divatia, Javed Husain, Annie Ju, George Lee and Sasha Zbrozek.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to appoint Rajiv Bhateja, William Coughran, Ameesh Divata, Annie Ju, Scott Vanderlip, Sasha Zbrozek and George Lee to the Technology Committee for four-year terms.

The motion was seconded by Councilmember Tankha.

Public Comment
There were no public comments.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None

4 City Council Regular Meeting Minutes
February 17, 2022
ABSENT: None

3. PRESENTATIONS FROM THE FLOOR
There were no presentations from the floor.

4. CONSENT CALENDAR
Mayor Tyson pulled Item 4.I for discussion. Vice Mayor Swan recused herself from voting on Items 4.I and 4.L
Councilmember Mok did not pull Item 4.D, but commented on it.

Public Comment
There were no public comments.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the Consent Calendar with the exception of Item 4.I. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan (except for Item 4.I and 4.L), Mok, Schmidt, Tankha NOES: None
ABSTAIN: None
RECUSE: Swan (Item 4.I and 4.L)
ABSENT: None
A. Approval of Special City Council/Planning Commission Meeting Minutes – January 19, 2022
B. Approval of Regular City Council Meeting Minutes – January 20, 2022 C. Approval of Special City Council Meeting Minutes – January 25, 2022 D. Review of Disbursements for January 1-31, 2022 $1,562,638.59 E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
F. Resolution 15-22 Authorizing Submittal of Application for all CalRecycle Grants for Which Town of Los Altos Hills is Eligible (Staff: S. Revillar)

5 City Council Regular Meeting Minutes
February 17, 2022
G. Receive Quarterly Investment Portfolio Report-Quarter Ending December 31, 2021 (Staff: S. Revillar)
H. Resolution 16-22 Accepting the 2021 Pavement Rehabilitation and Drainage Improvement Project as Complete (Staff: O. Antillon)
I. Resolution 19-22 Awarding a Contract for the East Sunset Drive Roadway Widening Project to Brannon Corporation (Staff: O. Antillon)
Mayor Tyson pulled the item and proposed that we proceed with this item and direct the staff to investigate ways to complete a pathway along that roadway at the same time.

City Manager Pirenjad clarified that the motion that had been discussed was “Approve the project as is, recognize that the Pathways Master Plan includes this as one of the areas missing a roadway path, and direct staff to coordinate with the Pathways Committee to plan for a path for this section of East Sunset Drive.” MOTION MADE AND SECONDED: Mayor Tyson moved to approve Resolution 19-22 Awarding a Contract for the East Sunset Drive Roadway Widening Project to Brannon Corporation, recognizing that the Pathways Master Plan includes this as one of the areas missing a roadway path, and direct staff to coordinate with the Pathways Committee to plan for a path for this section of East Sunset Drive. The motion was seconded by Councilmember Tankha.

Public Comment
There were no public comments.

MOTION PASSED 4-0-1:

AYES: Tyson, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: Swan
ABSENT: None
J. Adoption of Ordinance 600 (Second Reading) to Amend Title 6 of the Los Altos Hills Municipal Code Establishing Mandatory Organic Waste Disposal Reduction Regulations Consistent with Senate Bill 1383 Requirements (Staff: O. Antillon) - Motion to Waive Reading and Adopt the Ordinance
K. Resolution 17-22 Authorizing Consulting Service Agreements with 4Leaf, Inc. and West Coast Code Consultants, Inc. for Contract Building Services for a period of three (3) years in an amount not to exceed $150,000 per agreement (Staff: S.

Mangalam)

6 City Council Regular Meeting Minutes
February 17, 2022
L. Resolution 18-22 Accepting the Grant of an Open Space Easement at 13210 E.

Sunset Drive; Lands of Pang; File #ER21-0001 (Staff: S. Mangalam) M. Receive City Council Strategic Priorities Implementation Plan (Staff: P. Pirnejad)

5. ONGOING BUSINESS
A. Amendment to the Resolution 20-22 Establishing Standing Committees and Adopting General Special Rules Pertaining Thereto Regarding Status of the Education Committee (Staff: D. Padovan)
City Clerk Padovan presented the staff report.

Mayor Tyson provided additional information.

Council discussion ensued.

Public Comment
John Swan, Los Altos Hills, said he doesn’t think an Education Committee is necessary right now, but believes we should designate one person to be our champion for how monies are spent.

Mayor Tyson would be willing to contact LASD to see if there is an opening to serve on their bond oversight committee.

MOTION MADE AND SECONDED: Mayor Tyson moved to amend the standing committee to remove the Education Committee. The motion was seconded by Councilmember Schmidt.

Public Comment, continued
Michelle Yu, Los Altos Hills, had missed the discussion of Consent Calendar and asked what had been decided. Mayor Tyson said the item was approved and returned to staff. City Manager Pirnejad offered to speak with Ms. Yu offline.

MOTION PASSED 3-2:

AYES: Tyson, Schmidt, Tankha
NOES: Swan, Mok
ABSTAIN: None
RECUSE: None
ABSENT: None

7 City Council Regular Meeting Minutes
February 17, 2022
B. Resolution 21-22 Approving the Scope of Work and Authorizing Staff to Issue an RFP for Proposition 68 Grant Funding Project to Retrofit the Purissima Park Concession Building and Obtain Bids (Staff: S. Robustelli) Community Services Supervisor Sarah Robustelli presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to adopt Resolution 21-22 Approving the Scope of Work and Authorizing Staff to Issue an RFP for Proposition 68 Grant Funding Project to Retrofit the Purissima Park Concession Building and Obtain Bids. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Resolution 22-22 Approving the Review Criteria for the Automatic License Plate Reader Pilot Program (Staff: C. Einfalt)

Management Analyst II Cody Einfalt presented the staff report.

Captain Rich Urena provided information on the sheriff’s office side of the cameras.

Council discussion ensued.

Public Comment
Rajiv Bhateja, Los Altos Hills, said he was glad to see they are already helping to keep the Town safe. Trying to extrapolate the effectiveness of these systems in a 30 period is not likely to be very reliable, so he supports reviewing the effectiveness over a longer period.

Allan Epstein, Los Altos Hills, complimented the staff and committee for putting in the ALPR system. He asked what methodology the sheriff’s office is going to employ to verify that all the systems are working. Captain Urena responded to Mr.

Epstein’s questions.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to adopt Resolution 22-22 Approving the Review Criteria for the Automatic License Plate Reader Pilot Program. The motion was seconded by Councilmember Mok.

8 City Council Regular Meeting Minutes
February 17, 2022
MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
The Council went into Recess at 8:02 p.m.

The Council Reconvened to Open Session at 8:09 p.m.

6. NEW BUSINESS
A. Receive 2021-22 Mid-Year Financial Report and Adopt Resolution 23-22 Approving the Mid-Year Budget Appropriations (Staff: S. Revillar) Administrative Services Director Sarina Revillar presented the staff report.

Council discussion ensued.

Public Comment
Allan Epstein, Los Altos Hills, said revenue is definitely coming in higher than what was expected and expenses way under budgeted. The anticipated amount of fund balance at the end of the year will be substantially greater. He suggested since the Phase II program for Town Hall is not moving ahead, the money be unappropriated so that it is available for other expenditures.

Further Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt Resolution 23-22 Approving the Mid-Year Budget Appropriations. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Resolution Approving the Employee Enhancements to Attract and Retain Town Staff (Staff: S. Revillar) – Removed from the agenda and not considered.

C. Resolution 24-22 Approving the COVID-19 Vaccination and Testing Policy (Staff:

S. Revillar)

9 City Council Regular Meeting Minutes
February 17, 2022
Administrative Services Director Sarina Revillar presented the staff report.

City Attorney Steve Mattas said that councilmembers are elected and appointed by pursuant to state laws. The Town cannot impose a requirement beyond what state law allows for an individual to be a councilmember. However, the Council can impose upon itself that requirement. He wanted Council to be aware that should they adopt the resolution presented tonight, those requirements would apply to them and to any new councilmember should a seat become vacant.

Public Comment
There were no public comments.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to adopt Resolution 24-22 Approving the COVID-19 Vaccination and Testing Policy. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Items 6.D and 6.E were combined:

D. Discussion and Possible Action to Form a Council Ad Hoc Committee to Review and Make Recommendations on the Town’s Solid Waste Franchise Agreement with Greenwaste Recovery Inc. (Staff: C. Einfalt); and,
E. Discussion and Possible Action to establish two City Council Ad Hoc Committees; 1) a City Council Town Hall Committee to Evaluate Staffing Needs, Facilities and Parks and Recreation Program Space over the next 10 years and 2) Establish a City Council Ad Hoc Committee to Explore a Legacy Giving Program (Staff: P. Pirnejad) Council discussion ensued. Management Analyst II Cody Einfalt presented the memo on the Greenwaste Ad Hoc Committee.

Public Comment (Item 6.D)
Allan Epstein, Los Altos Hills, asked if contracts ran on a calendar year or fiscal year. Mr. Einfalt responded that the franchise agreement runs on a fiscal year, but the decision needs to be on calendar year.

City Manager Pirnejad presented the ad hoc committees on evaluating staff needs/facilities and on a legacy giving program.

10 City Council Regular Meeting Minutes
February 17, 2022
Council discussion ensued.

Public Comment (Item 6.E)
There were no public comments.

There was Council consensus that the ad hoc committee members would be as follows:

City Council Ad Hoc Town Hall Committee (Staffing Needs, Facilities and Parks and Recreation Program Space): Mayor Tyson and Councilmember Schmidt City Council Ad Hoc Greenwaste Committee: Mayor Tyson and Vice Mayor Swan City Council Ad Hoc Legacy Giving Program Committee: Councilmember Mok and Councilmember Tankha
MOTION MADE AND SECONDED: Mayor Tyson moved that a Council Ad Hoc Town Hall Committee consisting of Mayor Tyson and Councilmember Schmidt be formed; a Council Ad Hoc Greenwaste Committee consisting of Mayor Tyson and Vice Mayor Swan be formed; and a Council Ad Hoc Legacy Giving Program Committee consisting of Councilmember Mok and Councilmember Tankha be formed. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Request from the Open Space Committee Authorizing the City Manager to Enter into an Agreement for Funding for a Wildlife Corridor Consultation with Live Oak Associates in an amount not to exceed $15,000 (Open Space Committee Chair Kit Gordon)
Open Space Committee Chair Kit Gordon presented the report.

Council discussion ensued.

Public Comment

11 City Council Regular Meeting Minutes
February 17, 2022
Peter Brown, Los Altos Hills, spoke in support of the proposal.

MOTION MADE AND SECONDED: Councilmember Tankha moved to Authorize the City Manager to Enter into an Agreement for Funding for a Wildlife Corridor Consultation with Live Oak Associates in an amount not to exceed $15,000.

The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Report and Resolution 23-22 Approving the Proposed ARPA Fund Usage (Councilmember Schmidt)
Councilmember Schmidt presented the report.

Council discussion ensued.

Public Comment
Allan Epstein, Los Altos Hills, had questions about procedures for submitting to the treasury. As far as where the money is spent, it should be distributed equitably throughout the Town. It should work to the benefit of all the residents in the town.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve Resolution 23-22 Approving the Proposed ARPA Fund Usage. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Report by the Undergrounding Subcommittee (Mayor Tyson) Mayor Tyson presented the report. PG&E contacted the Town and informed us that they have been in touch with their estimator and they expect to have their work done by the end of February. The report was received. No action was taken.

D. Report by the Fire Taskforce Subcommittee (Councilmember Schmidt)

12 City Council Regular Meeting Minutes
February 17, 2022
Councilmember Schmidt said she has morphed this ad ho committee to be more about safety. She reported on her activities related to safety issues in town. There was Council consensus to update the name of the subcommittee to the Safety Subcommittee. City Attorney Mattas recommended agendizing the topic for the next meeting.

E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities
Councilmember Schmidt said she met with Mayor Tyson and staff to come up with short, small town surveys that will be distributed for feedback.

8. STAFF REPORTS
A. City Manager
City Manager Pirenjad promoted the City Manager’s weekly newsletter; it currently has 171 subscribers, and he wants to increase it to over 200. The next talk and walk series with the City Manager is scheduled for February 25th. He encouraged residents to register to receive community surveys. The Council adopted goals and staff is working on implementing those goals. Covid testing will take place on February 22nd at Town Hall. Clean up day is March 26th. All of this information can be found in the City Manager’s weekly newsletter.

Management Analyst II Einfalt reported on the CalOES grant mitigation program. The Town submitted a notice of intent to apply. It was due Tuesday, February 15th and the has state already responded, approved the eligibility for the project, and invited staff for a sub-application to submit for the project (fire mitigation efforts). It does require a 25% Town match and staff will be bringing it forward to the Council there is more information.

B. City Attorney - No report.

C. City Clerk
City Clerk Padovan announced that after a two-year hiatus we are planning to have an in-person volunteer dinner. It will be an outdoor venue and will be hosted at Hidden Villa. The date is a little different this year - it will be on a Wednesday. The date is Wednesday, September 7th and a “save the date” will go out to all committee members in the very near future. For now, please save the date of Wednesday, September 7, 2022.

D. Planning Director
Planning and Building Director Mangalam reported that they had a pop-up event last week and that the Housing Element survey went out last week.

13 City Council Regular Meeting Minutes
February 17, 2022
E. Administrative Services Director
Director Revillar said that we are about to embark on budget preparation. Our IT services contract with Redwood City expires June 30, 2022, and they are unable to extend the contract. We will have an IT contractor to bridge the gap while we assess IT staffing level and technology needs.

F. Public Works Director
Director Antillon reported that we now have three electric vehicles in Town. Staff also completed the Byrne Preserve path and have received positive feedback. We did some updates to the Matadero Creek path and we are working with the Regional Water Quality Board on the Matadero Creek erosion project.

9. COUNCIL INITIATED ITEMS
A. Discussion and Possible Action to Regulate Gas Powered Leaf Blowers in Los Altos Hills by Establishing Hours of Operation, Noise Limit, and set a Deadline to Eliminate Gas Powered Leaf Blowers Altogether (Councilmember Tankha) Councilmember Tankha presented the item. She suggested sending this to the Environmental Initiatives Committee for a “deeper dive.” Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to continue the meeting past 10:00 p.m. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Public Comment
Anand Ranganathan, Los Altos Hills, said the Environmental Initiatives Committee will be discussing this next month.

DIRECTION: There was consensus to bring this item to the Environmental Initiatives Committee for further review.

14 City Council Regular Meeting Minutes
February 17, 2022
B. Discussion on Criminal Activity and Recent Burglaries in Town (Councilmember Tankha)
Councilmember Tankha presented the item and asked if we are doing everything we need to be doing to keep our residents safe and said we should explore what else we can do.

Council discussion ensued.

DIRECTION: The City Manager will work directly with the Council subcommittee, which is reviewing the upcoming sheriff’s contract, to explore additional options to help keep our town as safe as possible. Additionally, the sheriff’s office will be invited to a future City Council meeting to provide an update on the current service levels in town.

C. Discussion and Possible Action to Support the Initiative to Overturn SB 9 (CA Cities for Local Control) (Councilmember Swan) – Removed from the agenda and not considered.

D. Discussion and Possible Action to Review the Sewer Rates being Charged to Los Altos Hills Residents by the City Palo Alto (Councilmember Swan) – Removed from the agenda and not considered.

10. ADJOURN
The meeting adjourned at 10:04 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: February 2022 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
Please find attached the detailed listing of disbursements by vendor for the month of February 2022.

The disbursements totaled $ 788,516.65 and Electronic Fund Transfers totaled $ 299,023.34 with a grand total of $ 1,087,539.99. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $ 868,007.95 or approximately 80% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 230,308.50 ADP- Payroll Services Primarily relates to the biweekly payroll ($68,271.46) and related payroll taxes ($21,937.77) for the pay date

02.11.22; and biweekly payroll ($41,075.43) and related payroll taxes ($7,620.57) for the pay date 02.18.22; and biweekly payroll ($69,325.20) and related payroll taxes ($22,078.07) for the pay date 02.25.22.
113,375.06 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp
Employer contributions and employee withholdings related to payroll benefits
46,528.60 Bank of New York Mellon
Trust
W Loyola Sewer Assessment
59,575.00 CSG Consultants
CIP Assistance Program Mgmt., Bldg. Inspection, Code
Enforcement & Billable Charges
88,871.93 G Bortolotto CIP Paving Project
162,065.08 Santa Clara Sheriff's Dept Law Enforcement Services 17,997.50 Vasudevan, Rangaswamy Reimb of Sewer Relocation 19,189.32 West Bay Sanitary District Sewer Maintenance Services 10,231.50
West Coast Code Consultants
Inc. Permit Tech and Building Inspector Services
119,865.46 Misc. Recipients Refund deposits
$ 868,007.95 Total Payroll and Related Benefits and Individually Significant Items > $10,000 Attachment 1: February 2022 Disbursements Report by Vendor Report Prepared by: Jocelyn Misola
AGENDA ITEM #8.C
S.R.

P.P.

Amount
Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: $ 7,750.00 2/28/2022 11:51:38 AM Page 1 of 14
BAYSCAPE MANAGEMENT, INC.24672 02/18/2022 ATRASTRADERO PATH 011-4740-6125 $ 600.00 BAYSCAPE MANAGEMENT, INC.24672 02/18/2022 EDITH PARK 011-5100-6122 $ 750.00 BAYSCAPE MANAGEMENT, INC.24672 02/18/2022 WW COMMUNITY BARN 011-5300-6122 $ 1,500.00 BADROS, GREG P23814-2/3/22 02/04/2022 REFUND DEPOSIT-P23814 011-0000-2301 $ 380.09 Vendor BADROS01 - BADROS, GREG Total: $ 3,646.09
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, INC.24672 02/18/2022 FOOTHILL COLLEGE 011-4740-6125 $ 1,900.00 BAYSCAPE MANAGEMENT, INC.24672 02/18/2022 FREMONT RD PATH 011-4740-6125 $ 3,000.00 Vendor AT&T 60197_5014 - AT&T Total: $ 90.95
Vendor: AWDISHO01 - AWDISHO, EDWARD OR BELL
AWDISHO, EDWARD OR BELL P3307-02/16/22 02/18/2022 P3307 011-0000-2301 $ 155.00 Vendor AWDISHO01 - AWDISHO, EDWARD OR BELL Total: $ 155.00 Vendor: BADROS01 - BADROS, GREG
BADROS, GREG P13116-02/3/22 02/04/2022 REFUND DEPOSIT- P13116 011-0000-2301 $ 3,266.00 Vendor: ARISH01 - ARISH, ALI
ARISH, ALI B20802 02/04/2022 REFUND DEPOSIT-B20802-80 DENSLOWE DRIVE 011-0000-2303 $ 20,000.00 ARISH, ALI B20802 02/04/2022 REFUND DEPOSIT-B20802-80 DENSLOWE DRIVE 011-0000-2303 $ 40,000.00 Vendor ARISH01 - ARISH, ALI Total: $ 60,000.00
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-02/10/22 02/17/2022 INTERNET CHARGES - FEB 11-MARCH 10 061-1480-6362 $ 90.95 AMAZON 584849686748-02/14/22 02/18/2022 OFFICE SUPPLIES 061-1480-6301 $ 35.24 Vendor AMAZON30353 - AMAZON Total: $ 4,618.02
Vendor: ANTILLON01 - ANTILLON, OSCAR
ANTILLON, OSCAR 02/15/22 02/18/2022 REIMBURSE OSCAR- PW- FOR EXEC. PROG IN MANAGEMENT 011-3300-6309 $ 8,000.00 Vendor ANTILLON01 - ANTILLON, OSCAR Total: $ 8,000.00
AMAZON 96975596676 02/04/2022 CONFERENCING SYSETM 061-1480-6398 $ 2,144.31 AMAZON 449595773774-02/14/22 02/18/2022 OFFICE SUPPLIES 061-1480-6301 $ 67.74 AMAZON 464793885946-02/14/22 02/18/2022 OFFICE SUPPLIES 061-1480-6301 $ 56.85 AMAZON 473356863483 02/04/2022 CONFRENCE ROOM TV STAND 061-1480-6398 $ 204.04 AMAZON 587665763743 02/04/2022 MAST UP HD VIDEO AND AUDIO CONFERENCING SYSTEM 061-1480-6398 $ 749.68 AMAZON 686496593746 02/04/2022 CONFRENCE ROOM TV 061-1480-6398 $ 870.81 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: $ 7,100.00 Vendor: AMAZON30353 - AMAZON
AMAZON 443887545695 02/04/2022 AIR PURIFIER 061-1480-6398 $ 338.73 AMAZON 446843539565 02/04/2022 CONFRENCE ROOM KEYBOARD 061-1480-6398 $ 34.91 AMAZON 449645756887 02/04/2022 AIR PURIFIER 061-1480-6398 $ 115.71 Vendor: ALECK01 - ALECK WILSON ARCHITECTS INC
ALECK WILSON ARCHITECTS INC02/14/22 02/18/2022 P24909 011-0000-2301 $ 720.00 Vendor ALECK01 - ALECK WILSON ARCHITECTS INC Total: $ 720.00 Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN INC8111 02/04/2022 OUR TOWNS NEWSLETTER - JAN ISSUE A 011-1700-6207 $ 3,550.00 ALEXANDER ATKINS DESIGN INC8121 02/04/2022 OUR TOWN NEWSLETTER: MARCH ISSUE-B 011-1700-6207 $ 3,550.00 ACCOUNTEMPS 59272482 02/04/2022 T. RAMOS - WEEKEND 1/21/22011-1400-6111 $ 1,195.84 Vendor ACCOUNTEMPS90074 - ACCOUNTEMPS Total: $ 2,690.64 Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A347915 02/18/2022 QUARTERLY MONITORING-01/01/22-03/31/22- 27400 PUR. 061-4300-6118 $ 129.78 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: $ 129.78 Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 2/1/2022 - 2/28/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: ACCOUNTEMPS90074 - ACCOUNTEMPS
ACCOUNTEMPS 59253522 02/04/2022 T. RAMOS - WEEKEND - 01/14/22 011-1400-6111 $ 1,494.80

Amount
2/28/2022 11:51:38 AM Page 2 of 14
CLEARY CONSULTANTS INC 17086 02/18/2022 01/22 PASSTHRU REV CONTRCT SVCS-GRD21-0001 011-3300-4705 $ (1,409.75) CLEARY CONSULTANTS INC 17086 02/18/2022 01/22 PASSTHRU EXP CONTRCT SVCS-GRD21-0001 011-3300-6175 $ 1,409.75 Vendor CLEARY01 - CLEARY CONSULTANTS INC Total: $ 1,409.75 Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 16749-02/08/22 02/04/2022 ACT # 8155 20 016 0016749 SRV FROM 01/27-02/26 061-1480-6310 $ 259.57 Vendor: CLEARY01 - CLEARY CONSULTANTS INC
CLEARY CONSULTANTS INC 17086 02/18/2022 01/22 BILLABLE CONTRCT SVCS-GRD21-0001 011-0000-2301 $ 1,409.75 CLEARY CONSULTANTS INC 17086 02/18/2022 01/22 ADMIN FEE CONTRCT SVCS-GRD21-0001 011-0000-2301 $ 140.97 CLEARY CONSULTANTS INC 17086 02/18/2022 01/22 ADMIN FEE RECOG CONTRCT SVCS-GRD21-0001 011-0000-4685 $ (140.97) CINTAS CORPORATION 4109573260 02/18/2022 UNIFORMS & SUPPLIES 061-4300-6324 $ 248.73 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: $ 1,717.55 Vendor: RWC94064 - CITY OF REDWOOD CITY
CITY OF REDWOOD CITY 33003 02/18/2022 MONTHKY IT SUPPORT 01/01/22-01/31/22 061-1480-6208 $ 5,221.70 Vendor RWC94064 - CITY OF REDWOOD CITY Total: $ 5,221.70 CINTAS CORPORATION 4108905353 02/18/2022 UNIFORMS & SUPPLIES 061-1480-6123 $ 146.18 CINTAS CORPORATION 4108905353 02/18/2022 UNIFORMS & SUPPLIES 061-4300-6324 $ 184.48 CINTAS CORPORATION 4109573260 02/18/2022 UNIFORMS & SUPPLIES 061-1480-6123 $ 146.18 CINTAS CORPORATION 4106259242 02/18/2022 UNIFORMS & SUPPLIES 061-4300-6324 $ 184.48 CINTAS CORPORATION 4108212972 02/18/2022 UNIFORMS & SUPPLIES 061-1480-6123 $ 146.78 CINTAS CORPORATION 4108212972 02/18/2022 UNIFORMS & SUPPLIES 061-4300-6324 $ 183.88 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: $ 1,541.58 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4107519055 02/04/2022 UNIFORMS & SUPPLIES 061-1480-6123 $ 146.18 CINTAS CORPORATION 4107519055 02/04/2022 UNIFORMS & SUPPLIES 061-4300-6324 $ 184.48 CINTAS CORPORATION 4106259242 02/18/2022 UNIFORMS & SUPPLIES 061-1480-6123 $ 146.18 Vendor: CHEN05 - CHEN, JOHN OR CHUN-CHI
CHEN, JOHN OR CHUN-CHI P35515-02/16/22 02/16/2022 P35515-2210 PAGEMILL RD 011-0000-2301 $ 994.00 Vendor CHEN05 - CHEN, JOHN OR CHUN-CHI Total: $ 994.00
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD SERVICES 77549968 02/04/2022 FUEL PURCHASES 061-4400-6342 $ 860.88 CHEVRON AND TEXACO CARD SERVICES 78365984 02/18/2022 FUEL PURCHASES-02/07/22 061-4300-6342 $ 680.70 Vendor: CAPITOL01 - CAPITOL KIA
CAPITOL KIA 2/11/21 02/11/2022 LEASE 2 KIA VEHICLES-REMAINING DEPOSIT 041-6910-6616 $ 9,000.00 Vendor CAPITOL01 - CAPITOL KIA Total: $ 9,000.00
Vendor: CHAU94022 - CHAU, JOHN
CHAU, JOHN 1/25/22 02/04/2022 WELLNESS REIMBURSEMENT 061-1480-6030 $ 398.31 Vendor CHAU94022 - CHAU, JOHN Total: $ 398.31
Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: $ 1,175.10 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 3534-02/09/22 02/04/2022 ACT ENDING 3534 SRV FROM 12/18/21-01/20/22 011-5100-6364 $ 120.59 CALIFORNIA WATER SERVICE CO. 4444-02/09/22 02/04/2022 ACT ENDING 4444 SRVS FROM 12/18/21-01/20/22 011-5100-6364 $ 50.36 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: $ 170.95 Vendor: BUCKLEY01 - BUCKLEY PLUMBING AND ENGINEERING, INC BUCKLEY PLUMBING AND ENGINEERING, INC EP19-0105 02/18/2022 EP19-0105 - 588 HARRINGTON AVE 011-0000-2301 $ 9,513.50 BUCKLEY PLUMBING AND ENGINEERING, INC EP19-0105-PERF 02/18/2022 EP19-0105-PERF-588 HARRINGTON AVE 011-0000-2303 $ 25,000.00 Vendor BUCKLEY01 - BUCKLEY PLUMBING AND ENGINEERING, INC Total: $ 34,513.50 Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF TRANSPORTATION SL220768 02/18/2022 SIGNALS & LIGHTING BILLING - OCT THRU DEC 2021 011-4600-6145 $ 1,175.10 BEAR ELECTRICAL SOLUTIONS, INC. 14833 02/18/2022 TRAFFIC SERVICES MAINTANCE SRVS-ROUTINE JAN 2022 011-4600-6145 $ 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: $ 2,189.25 Vendor: BENEST01 - BENEST, FRANK
BENEST, FRANK 01/08/22 02/04/2022 PROFESSIONAL SERVICES - 12/03 &12/17/21 011-1200-6199 $ 4,750.00 Vendor BENEST01 - BENEST, FRANK Total: $ 4,750.00
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, INC. 14832 02/18/2022 TRAFFIC SIGNAL MAINTANCE SRVS-RESPONSE- JAN 2022 011-4600-6145 $ 1,638.00

Amount
CSG CONSULTANTS INC 41510 02/18/2022 LAH BUILDING SERVICES FY 15-22011-3120-6111 $ 11,880.00 2/28/2022 11:51:38 AM Page 3 of 14
CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU EXP CONTRACT SVCS-SD21-0046 011-3300-6179 $ 80.00 CSG CONSULTANTS INC 41373 02/18/2022 CIP ASSISTANCE SERVICES - JEN048-6900-6206 $ 16,000.00 CSG CONSULTANTS INC 41374 02/18/2022 LAH 2021 PAVEMENT REHAB & DRAINAGE IMPROVEMNT PROJ 046-6900-6206 $ 16,500.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU EXP CONTRACT SVCS - BLD21-0308 011-3300-6175 $ 5,320.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU EXP CONTRACT SVCS-GRD21-00001 011-3300-6175 $ 7,140.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU EXP CONTRACT SVCS-SD21-0048 011-3300-6179 $ 200.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS - BLD21-0308 011-3300-4705 $ (5,320.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS-GRD21-00001 011-3300-4705 $ (7,140.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS-SD21-0048 011-3300-4705 $ (200.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS - BLD21-0308 011-0000-4685 $ (532.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS-SD21-0048 011-0000-4685 $ (20.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS-SD21-0046 011-3300-4705 $ (80.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS-GRD21-00001 011-0000-2301 $ 714.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS-SD21-0046 011-0000-4685 $ (8.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS-GRD21-00001 011-0000-4685 $ (714.00) CSG CONSULTANTS INC 41373 02/18/2022 12/21 BILLABLE CONTRACT SVCS - BLD21-0308 011-0000-2301 $ 5,320.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 BILLABLE CONTRACT SVCS-GRD21-00001 011-0000-2301 $ 7,140.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS-SD21-0048 011-0000-2301 $ 20.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 BILLABLE CONTRACT SVCS-SD21-0046 011-0000-2301 $ 80.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS - BLD21-0308 011-0000-2301 $ 532.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS-SD21-0046 011-0000-2301 $ 8.00 CSG CONSULTANTS INC 41372 02/18/2022 12/21 PASS THRU EXP CONTRACT SVCS - MISC21-0018 011-3300-6179 $ 405.00 CSG CONSULTANTS INC 41372 02/18/2022 12/21 PASS THRU EXP CONTRACT SVCS - ER21-0001 011-3300-6179 $ 270.00 CSG CONSULTANTS INC 41373 02/18/2022 12/21 BILLABLE CONTRACT SVCS-SD21-0048 011-0000-2301 $ 200.00 CSG CONSULTANTS INC 41372 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS - MISC21-0018 011-0000-4685 $ (40.50) CSG CONSULTANTS INC 41372 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS - ER21-0001 011-3300-4705 $ (270.00) CSG CONSULTANTS INC 41372 02/18/2022 12/21 PASSTHRU REV CONTRACT SVCS - MISC21-0018 011-3300-4705 $ (405.00) CSG CONSULTANTS INC 41372 02/18/2022 12/21 BILLABLE CONTRACT SVCS - MISC21-0018 011-0000-2301 $ 405.00 CSG CONSULTANTS INC 41372 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS - MISC21-0018 011-0000-2301 $ 40.50 CSG CONSULTANTS INC 41372 02/18/2022 12/21 ADMIN FEE RECOG CONTRACT SVCS - ER21-0001 011-0000-4685 $ (27.00) COTTON SHIRES & ASSOC, INC.122209 02/04/2022 01/22 PASSTHRU EXP GEO TECH - SD21-0061 011-3100-6178 $ 1,432.50 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: $ 3,596.54 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 41372 02/18/2022 12/21 ADMIN FEE CONTRACT SVCS - ER21-0001 011-0000-2301 $ 27.00 CSG CONSULTANTS INC 41372 02/18/2022 12/21 BILLABLE CONTRACT SVCS - ER21-0001 011-0000-2301 $ 270.00 COTTON SHIRES & ASSOC, INC.122209 02/04/2022 01/22 BILLABLE EXP GEO TECH - SD21-0061 011-0000-2301 $ 1,432.50 COTTON SHIRES & ASSOC, INC.122209 02/04/2022 01/22 ADMIN FEE RECOG GEO TECH - SD21-0061 011-0000-4685 $ (143.25) COTTON SHIRES & ASSOC, INC.122209 02/04/2022 01/22 PASSTHRUR REV GEO TECH - SD21-0061 011-3100-4707 $ (1,432.50) COTTON SHIRES & ASSOC, INC.122208 02/04/2022 01/22 PASSTHUR REV GEO TECH - SD21-0104 011-3100-4707 $ (2,164.04) COTTON SHIRES & ASSOC, INC.122208 02/04/2022 01/22 PASSTHRU EXP GEO TECH - SD21-0104 011-3100-6178 $ 2,164.04 COTTON SHIRES & ASSOC, INC.122209 02/04/2022 01/22 ADMIN FEE GEO TECH - SD21-0061 011-0000-2301 $ 143.25 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC.122208 02/04/2022 01/22 BILLABLE GEO TECH - SD21-0104 011-0000-2301 $ 2,164.04 COTTON SHIRES & ASSOC, INC.122208 02/04/2022 01/22 ADMIN FEE GEO TECH - SD21-0104 011-0000-2301 $ 216.40 COTTON SHIRES & ASSOC, INC.122208 02/04/2022 01/22 ADMIN FEE RECOG GEO TECH - SD21-0104 011-0000-4685 $ (216.40) CORELOGIC INFORMATION SOLUTIONS, INC. 82117598 02/18/2022 SANTA CLARA CA ONLINE DATA/PARCEL MAPS METRO 011-3200-6338 $ 224.99 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: $ 449.98 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1350651 02/17/2022 26379 FREMONT RD-32 GALLON CONSOLE 061-1480-6398 $ 58.87 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: $ 58.87 Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH JAN 9,2022 02/04/2022 DEC 16,2021 REGULAR CITY COUNCIL MINUTES PREP 011-1300-6209 $ 120.00 COOPER, CLAIRE ELIZABETH 02/05/22 02/18/2022 CITY COUNCIL PLANNING MEETING,COUNCIL MINUTES PREP 011-1300-6209 $ 520.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: $ 640.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SOLUTIONS, INC. 82117598 02/18/2022 SANTA CLARA CA ONLINE DATA/PARCEL MAPS METRO 011-3100-6338 $ 224.99 Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number COMCAST 7176-02/25/22 02/18/2022 ACT # 8155 20 016 0017176 - SRVS 02/08-03/07/22 061-1480-6362 $ 187.47 Vendor COMCAST LOCAL ACCTS - COMCAST Total: $ 447.04

Amount
GRAINGER 9181509440 02/18/2022 ENGRAVER FOR TOOL LABELING061-4300-6399 $ 28.93 GRAINGER 9181509465 02/18/2022 DOOR VENT FOR IT ROOM AT TOWN HALL 061-1480-6117 $ 125.16 2/28/2022 11:51:38 AM Page 4 of 14
GRAINGER 9173070534 02/04/2022 TRAYS FOR LEAK W/ HVAC 061-4300-6399 $ 3.63 GRAINGER 9173070542 02/04/2022 REMOVAL OF SURPLUS VEHICLE DECALS 061-4400-6398 $ 47.29 GRAINGER 9181509424 02/18/2022 REPAIR KITS FOR PARK WATER FOUNTAIN 011-5100-6399 $ 345.41 Vendor: CONNECTION15253 - GOVCONNECTION, INC.

GOVCONNECTION, INC. 72313291 02/04/2022 3Y RNL CIX 25-49U 061-1480-6313 $ 3,854.23 Vendor CONNECTION15253 - GOVCONNECTION, INC. Total: $ 3,854.23 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9173070518 02/04/2022 NEW MEASURING WHEEL 061-4300-6399 $ 59.21 GRAINGER 9173070526 02/04/2022 TAGS FOR KEYS 061-4400-6399 $ 18.16 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 908107 02/14/2022 PARTS FOR LINE TRIMMERS 061-4300-6117 $ 657.69 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: $ 657.69 Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL SERVICES, INC. 4730 02/04/2022 RECORD RET. LEGAL REVIEW- UPDATE & ADVICE FY21-22 011-1300-6319 $ 250.00 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: $ 250.00 Vendor: FARAHYAR01 - FARAHYAR, AYOUB
FARAHYAR, AYOUB 02/14/22 02/14/2022 P6316-SPR 011-0000-2301 $ 417.00 Vendor FARAHYAR01 - FARAHYAR, AYOUB Total: $ 417.00
Vendor: BORTOLOTTO94070 - G. BORTOLOTTO & COMPANY
G. BORTOLOTTO & COMPANY 4952 02/14/2022 2021 PAVEMENT REHAB & DRAINAGE IMP.PROJECT-4 FINAL 046-6900-6151 $ 88,871.93 Vendor BORTOLOTTO94070 - G. BORTOLOTTO & COMPANY Total: $ 88,871.93 EVEN STRIDE LLC 02/03/22 02/04/2022 REFUND DEPOSIT-P27015 011-0000-2301 $ 994.00 Vendor EVENSTRIDE01 - EVEN STRIDE LLC Total: $ 1,716.00 Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.

EVERBRIDGE INC. M68060 02/18/2022 NIXLE 360 - 01/23/22-01/22/23021-6100-6199 $ 5,304.50 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: $ 5,304.50 Vendor DEGREE01 - DEGREE HVAC, INC. Total: $ 5,172.17
Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 269519 02/18/2022 PROFESSIONAL SERVICES THRU JANUARY 23,2022 045-6900-6206 $ 1,230.90 Vendor ENGEO94583 - ENGEO INCORPORATED Total: $ 1,230.90 Vendor: EVENSTRIDE01 - EVEN STRIDE LLC
EVEN STRIDE LLC 02/03/22 02/04/2022 REFUND DEPOSIT-P35116 011-0000-2301 $ 722.00 Vendor: DEGREE01 - DEGREE HVAC, INC.

DEGREE HVAC, INC. 27160 02/04/2022 HVAC SERVICE AND MATERIALS061-4300-6118 $ 2,032.17 DEGREE HVAC, INC. 27427 02/18/2022 RTPU LEAKING-EXAMINED UNIT061-4300-6118 $ 380.00 DEGREE HVAC, INC. 4300 02/18/2022 FLUE AND COMBUSTION AIR REPAIR 061-4300-6118 $ 2,760.00 D & M TRAFFIC SERVICES 83170 02/18/2022 CONES & SIGNS FOR TRAFFIC CONTROL 061-4300-6399 $ 1,330.04 Vendor DM01 - D & M TRAFFIC SERVICES Total: $ 2,072.51
Vendor: DAILY94301 - DAILY POST
DAILY POST 78727 02/14/2022 3X7.5 PUBLIC COMMISSIONS PUBLIC 011-3100-6207 $ 281.25 Vendor DAILY94301 - DAILY POST Total: $ 281.25
CURTIS HORTICULTURE, INC. 19378 02/18/2022 JANUARY 2022 LANDSCAPE MAINTANCE-TOWN HALL GROUNDS 061-1480-6122 $ 2,132.50 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: $ 3,992.50 Vendor: DM01 - D & M TRAFFIC SERVICES
D & M TRAFFIC SERVICES 82958 02/04/2022 WHITE MARKING PAINT- ROAD WORK AHEAD SIGNS 011-4600-6341 $ 474.12 D & M TRAFFIC SERVICES 83169 02/18/2022 STREET SIGNS 011-4600-6341 $ 268.35 Vendor CSG94404 - CSG CONSULTANTS INC Total: $ 59,575.00 Vendor: CSWST01 - CSW/STUBER-STROEH ENGINEERING GROUP INC CSW/STUBER-STROEH ENGINEERING GROUP INC 2108021 02/04/2022 BYRNE PARK PLUNGE SURVEY - 08/01/21 042-6900-6206 $ 3,679.00 Vendor CSWST01 - CSW/STUBER-STROEH ENGINEERING GROUP INC Total: $ 3,679.00 Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 19270 02/04/2022 DEC 2021 LANDSCAPE MAINTANCE - TOWN HALL GROUNDS 061-1480-6122 $ 1,860.00 Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number CSG CONSULTANTS INC 41510 02/18/2022 LAH BUILDING SERVICES FY 15-22011-3200-6199 $ 1,780.00

Amount
2/28/2022 11:51:38 AM Page 5 of 14
Vendor: LCC-PENDIV - LEAGUE OF CA CITIES - PENINSULA DIVISION LEAGUE OF CA CITIES - PENINSULA DIVISION 1661 02/04/2022 MEMBERSHIP FOR PENINSULA DIVISION 2022 011-3100-6302 $ 100.00 Vendor LCC-PENDIV - LEAGUE OF CA CITIES - PENINSULA DIVISION Total: $ 100.00 Vendor: LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES
LEAGUE OF CALIFORNIA CITIES 641239 02/18/2022 MEMBERSHIP DUES FOR CALENDAR YEAR 2022 061-1480-6302 $ 5,264.00 Vendor LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES Total: $ 5,264.00 Vendor: LAI02 - LAI, AVERY
LAI, AVERY 1/18/22 02/04/2022 WELLNESS REIMBURSEMENT 061-1480-6030 $ 450.00 Vendor LAI02 - LAI, AVERY Total: $ 450.00
Vendor: LANG01 - LANG, RON
LANG, RON P8807 02/03/2022 REFUND DEPOSIT-26070 NEWBRIDGE DR-P8807 011-0000-2301 $ 1,111.28 Vendor LANG01 - LANG, RON Total: $ 1,111.28
Vendor: KREMEN01 - KREMEN, GARY
KREMEN, GARY 02/16/22 02/18/2022 REIMBURSEMENT- FINGERPRINTING 061-1480-6398 $ 79.00 Vendor KREMEN01 - KREMEN, GARY Total: $ 79.00
Vendor: KWIK94040 - KWIK KEY LOCK & SAFE CO. INC.

KWIK KEY LOCK & SAFE CO. INC.155076 02/18/2022 SERVICE CALL - 01/05/22 061-1480-6118 $ 104.00 Vendor KWIK94040 - KWIK KEY LOCK & SAFE CO. INC. Total: $ 104.00 KNOPF, CHRIS 02/07/22 02/18/2022 WELLNESS REIMBURSEMENT 061-1480-6030 $ 150.00 Vendor KNOPF94022 - KNOPF, CHRIS Total: $ 300.00
Vendor: KOBETSKY01 - KOBETSKY CONSTRUCTION INC.

KOBETSKY CONSTRUCTION INC.02/03/22 02/04/2022 STALE CHECK PAYMENT 011-0000-2008 $ 115.00 Vendor KOBETSKY01 - KOBETSKY CONSTRUCTION INC. Total: $ 115.00 JOHNSON, ROBERT 01/01/22 02/04/2022 IAPMO ANNUAL TRAINING 011-3200-6309 $ 150.00 JOHNSON, ROBERT 02/14/22 02/14/2022 RED WING WORK BOOTS 011-3200-6325 $ 250.00 Vendor JOHNSON12 - JOHNSON, ROBERT Total: $ 485.00
Vendor: KNOPF94022 - KNOPF, CHRIS
KNOPF, CHRIS 1/14/22 02/04/2022 WELNESS REIMBURSEMENT 061-1480-6030 $ 150.00 Vendor ICMA - ICMA Retirement Corp (Vantage Pt) Total: $ 33,035.64 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 248419 02/04/2022 SAFETY VEST AND PANTS 061-4300-6325 $ 952.97 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: $ 952.97 Vendor: JOHNSON12 - JOHNSON, ROBERT
JOHNSON, ROBERT 01/01/22 02/04/2022 IAPMO ANNUAL MEMBERSHIP 011-3200-6302 $ 85.00 ICMA Retirement Corp (Vantage Pt) PD01/28/22 02/04/2022 401A ER 7 40A DEDUCTION 061-0000-2204 $ 1,253.84 ICMA Retirement Corp (Vantage Pt) PD-02/11/22 02/14/2022 ICMA RC & SCU DEDUCTION 061-0000-2204 $ 15,413.98 ICMA Retirement Corp (Vantage Pt) PD - 02/11/22 02/18/2022 401A ER & 40A DEDUCTION - ACCT#100276 061-0000-2204 $ 1,253.84 Vendor HUANG05 - HUANG, QINGYUN Total: $ 293.25
Vendor: HUERTA01 - HUERTA, HECTOR
HUERTA, HECTOR 2/16/22 02/18/2022 CWEA ASSOCIATION MEMBERSHIP FOR H. HUERTA 061-4300-6302 $ 283.00 Vendor HUERTA01 - HUERTA, HECTOR Total: $ 283.00
Vendor: ICMA - ICMA Retirement Corp (Vantage Pt)
ICMA Retirement Corp (Vantage Pt) PD 01/28/22 02/04/2022 PD 01/28/22- ICMA RC & SCU DEDUCTION 061-0000-2204 $ 15,113.98 Vendor HF&H01 - HF&H CONSULTANTS LLC Total: $ 382.50
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES9620599 02/18/2022 PAINT AND RIBBON 061-4300-6399 $ 37.20 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: $ 37.20 Vendor: HUANG05 - HUANG, QINGYUN
HUANG, QINGYUN P1917 02/04/2022 REFUND DEPOSIT-P1917- 25630 DARLING LN 011-0000-2301 $ 293.25 Vendor Name Payable Number Post Date Description (Item) Account Number GRAINGER 9190519356 02/18/2022 TV MOUNT 011-1200-6301 $ 99.28 Vendor GRAINGER60038 - GRAINGER Total: $ 727.07
Vendor: HF&H01 - HF&H CONSULTANTS LLC
HF&H CONSULTANTS LLC 9718918 02/14/2022 PROFESSIONAL SERVICES FROM DEC 1- DEC 31,2021 051-4800-6206 $ 382.50 Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022

Amount
Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: $ 11,624.58 Vendor: MUNSHI01 - MUNSHI, ASHFAQ OR RUMA
MUNSHI, ASHFAQ OR RUMA 02/03/22 02/04/2022 REFUND DEPOSIT-P42115 011-0000-2301 $ 1,656.50 2/28/2022 11:51:38 AM Page 6 of 14
Vendor MCA01 - MCA DIRECT Total: $ 1,345.38
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICATIONS INC. 220222 02/18/2022 METRONET VHF REPEATER SERVICE 061-4300-6362 $ 160.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: $ 160.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURANCE COMPANY TS05957300 - 01/14/22 02/04/2022 DENTAL INSURANCE 061-0000-2233 $ 11,624.58 Vendor MASARATI01 - MASARATI, BAHAR Total: $ 2,019.25
Vendor: MAYBERRY01 - MAYBERRY, AINSLIE
MAYBERRY, AINSLIE 02/14/22 02/18/2022 P21216 011-0000-2301 $ 519.00 Vendor MAYBERRY01 - MAYBERRY, AINSLIE Total: $ 519.00
Vendor: MCA01 - MCA DIRECT
MCA DIRECT 2022012 02/04/2022 CONSULTING PACKAGE EC1 & EC2- NOMINATION PAPERS 011-1300-6352 $ 1,345.38 Vendor SIGNIFICANT95125 - MARQUETTE COMMERCIAL FINANCE Total: $ 1,065.19 Vendor: HOVEY95123 - MARSHA HOVEY, LLC
MARSHA HOVEY, LLC LAH-111 02/04/2022 EMERGENCY MANAGEMENT SERVICES AUG-DEC 2021 011-1200-6199 $ 1,750.00 Vendor HOVEY95123 - MARSHA HOVEY, LLC Total: $ 1,750.00 Vendor: MASARATI01 - MASARATI, BAHAR
MASARATI, BAHAR SD18-0043-02/03/22 02/04/2022 REFUND DEPOSIT-14172 AMHERST CT-SD18-0043 011-0000-2301 $ 2,019.25 Vendor: MACLEOD WATTS - MACLEOD WATTS, INC
MACLEOD WATTS, INC 011922TLAH 02/04/2022 ACTUARIAL ANALYSIS-JAN 2022011-1400-6203 $ 790.00 Vendor MACLEOD WATTS - MACLEOD WATTS, INC Total: $ 790.00 Vendor: SIGNIFICANT95125 - MARQUETTE COMMERCIAL FINANCE MARQUETTE COMMERCIAL FINANCE 108852 02/18/2022 SUPPLIES DELIVERED 061-1480-6123 $ 590.19 MARQUETTE COMMERCIAL FINANCE 109047 02/18/2022 DEEP CLEANING OF COUNCIL CHAMBERS-JAN 27,2022 061-1480-6123 $ 475.00 LOS ALTOS TOWN CRIER 66623 02/18/2022 DISPLAY :3X7" COMMITTEE 011-1700-6207 $ 696.40 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: $ 2,879.12 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9534 02/04/2022 GIS CONSULTING SERVICES IN DECEMBER 011-3100-6199 $ 3,450.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: $ 3,450.00 LOS ALTOS TOWN CRIER 66401 02/04/2022 LEGALS: 1X20.25" 223-T NOTICE046-6900-6206 $ 253.13 LOS ALTOS TOWN CRIER 65736 02/18/2022 DISPLAY; 4X7.5" COMMITTEE 011-1700-6207 $ 781.60 LOS ALTOS TOWN CRIER 66468 02/18/2022 DISPLAY: 3X7" COMMITTEE 011-1700-6207 $ 954.24 LOS ALTOS HARDWARE INC 12628 /1 02/18/2022 EQUIPMENT REPAIR 061-4300-6117 $ 28.34 LOS ALTOS HARDWARE INC 12634 /1 02/18/2022 TOWN HALL IRRIGATION 061-1480-6398 $ 114.26 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: $ 1,219.57 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 66189 02/04/2022 LEGALS: 1X15.5" 200-T 046-6900-6207 $ 193.75 LOS ALTOS HARDWARE INC 12448 /1 02/18/2022 TOOLS 061-4300-6398 $ 16.50 LOS ALTOS HARDWARE INC 12625 /1 02/18/2022 TOWN HALL IRRIGATION 061-1480-6398 $ 76.85 LOS ALTOS HARDWARE INC 12627 /1 02/18/2022 PETERS OFFICE TV STAND 011-1200-6398 $ 60.47 LOS ALTOS HARDWARE INC 12358 /1 02/18/2022 CHAIN REPAIR-BARLEY HILL CT 061-4300-6399 $ 267.74 LOS ALTOS HARDWARE INC 12369 /1 02/18/2022 WW BARN WATER LEAK 011-5300-6122 $ 5.45 LOS ALTOS HARDWARE INC 12406 /1 02/18/2022 ELECTRICAL + LOCKS FOR NEW FINANCE ROOM 061-1480-6398 $ 298.62 LOS ALTOS HARDWARE INC 12302 /1 02/04/2022 PARTS FOR LINE TRIMMER REPAIR061-4300-6351 $ 25.61 LOS ALTOS HARDWARE INC 12494 /1 02/14/2022 TOWN HALL SUPPLIES 061-1480-6398 $ 16.86 LOS ALTOS HARDWARE INC 12495 /1 02/14/2022 LITTLE LEAGUE FIELD 011-5100-6398 $ 72.34 Vendor LCW90045 - LIEBERT CASSIDY WHITMORE Total: $ 100.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 12088 /1 02/04/2022 3/8" FLUTE V-GR BIT 061-4300-6398 $ 32.73 LOS ALTOS HARDWARE INC 12134 /1 02/04/2022 CORD & TIES FOR TOWN HALL TV061-1480-6398 $ 37.07 LOS ALTOS HARDWARE INC 12135 /1 02/04/2022 FLASHLIGHTS FOR TRUCKS 061-4300-6399 $ 166.73 Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: LCW90045 - LIEBERT CASSIDY WHITMORE
LIEBERT CASSIDY WHITMORE 2512 02/18/2022 CONSORTIUM MEMBER: LIVE STREAM & RECORDING 011-1400-6309 $ 100.00

Amount
Vendor V0980 - PURISSIMA HILLS WATER Total: $ 155.80
Vendor: PURISSIMA03 - PURISSIMA LOS ALTOS HILLS 3 LP
PURISSIMA LOS ALTOS HILLS 3 LP02/14/22 02/18/2022 P30313-LD-27573 SAMUEL LN 011-0000-2303 $ 5,000.00 2/28/2022 11:51:38 AM Page 7 of 14
Vendor: PANG01 - PANG, G.L.

PANG, G.L. APL19-0002 - 02/03/22 02/04/2022 REFUND DEPOSIT-APL19-0002 011-0000-2301 $ 29.00 Vendor PANG01 - PANG, G.L. Total: $ 29.00
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER FEB-2496 02/18/2022 26379 FREMONT RD-LAH 061-1480-6364 $ 119.00 PURISSIMA HILLS WATER FEB-2498 02/18/2022 26379 - FREMONT RD - HERITAGE HOUSE 061-1480-6364 $ 36.80 Vendor PACKETFUSION01 - PACKET FUSION, INC. Total: $ 4,725.00 Vendor: PADOVAN02 - PADOVAN, DEBORAH
PADOVAN, DEBORAH 02/08/22 02/18/2022 WELLNESS REIMBURSEMENT 061-1480-6030 $ 316.41 PADOVAN, DEBORAH 02/08/22 02/18/2022 WELLNESS REIMBURSEMENT 061-1480-6030 $ 87.39 Vendor PADOVAN02 - PADOVAN, DEBORAH Total: $ 403.80
PACIFIC PENINSULA CUSTOM GROUP EP21-0143 02/04/2022 REFUND DEPOSIT-EP21-0143 011-0000-2301 $ 122.25 PACIFIC PENINSULA CUSTOM GROUP EP21-0143 02/04/2022 REFUND DEPOSIT-EP21-0143 011-0000-2303 $ 2,000.00 Vendor PACIFIC02 - PACIFIC PENINSULA CUSTOM GROUP Total: $ 13,961.19 Vendor: PACKETFUSION01 - PACKET FUSION, INC.

PACKET FUSION, INC. PB14751 02/04/2022 SHORTEL PARTNER SUPPORT 01/19/22-01/18/25 061-1480-6362 $ 4,725.00 Vendor PGE95899 - P G & E Total: $ 3,783.26
Vendor: PACIFIC02 - PACIFIC PENINSULA CUSTOM GROUP
PACIFIC PENINSULA CUSTOM GROUP BLD19-0093 02/04/2022 REFUND DEPOSIT- BLD19-0093-625 HAWTHORNE AVE 011-0000-2301 $ 9,355.94 PACIFIC PENINSULA CUSTOM GROUP EP21-0073 02/04/2022 REFUND DEPOSIT-EP21-0073-625 HAWTHORNE AVE 011-0000-2301 $ 483.00 PACIFIC PENINSULA CUSTOM GROUP EP21-0073 02/04/2022 REFUND DEPOSIT-EP21-0073-625 HAWTHORNE AVE 011-0000-2303 $ 2,000.00 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD - CITY HALL OFFICE 061-1480-6363 $ 6.73 P G & E 12/09/21-01/06/22 02/04/2022 27400 PURISSIMA RD - CORP YARD 061-4300-6363 $ 30.85 P G & E 12/09/21-01/06/22 02/04/2022 27400 PURISSIMA RD - CORP YARD 061-4300-6363 $ 103.38 P G & E 12/09/21-01/06/22 02/04/2022 26375 FREMONT ROAD 061-1480-6363 $ 106.73 P G & E 12/09/21-01/06/22 02/04/2022 26375 FREMONT ROAD 061-1480-6363 $ 283.19 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD - CITY HALL OFFICE 061-1480-6363 $ 806.29 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD - NEMEXPM METERING 061-1480-6363 $ 1,092.58 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD- CITY HALL OFFICE 061-1480-6363 $ 92.27 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD 061-1480-6363 $ 8.20 P G & E 12/09/21-01/06/22 02/04/2022 28002 PURISSIMA RD - LIFT STATION 051-4800-6363 $ 427.66 P G & E 12/09/21-01/06/22 02/04/2022 O'KEEFE LN @ DOVER CT 051-4800-6363 $ 8.03 P G & E 12/09/21-01/06/22 02/04/2022 26375 FREMONT ROAD - SV CLEAN ENERGY ELECTRIC 061-1480-6363 $ 325.45 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD 011-4600-6363 $ 84.73 P G & E 12/09/21-01/06/22 02/04/2022 O'KEEFE LN @ DOVER CT 051-4800-6363 $ 48.54 P G & E 12/09/21-01/06/22 02/04/2022 28002 PURISSIMA RD - LIFT STATION 051-4800-6363 $ 135.72 P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL SERVICE @ EL MONTE AVE 011-4600-6363 $ 17.58 P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL SERVICE @ STONEBROOK AVE 011-4600-6363 $ 42.62 P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL - FOOTHILL COLLEGE ENT 011-4600-6363 $ 31.65 P G & E 12/09/21-01/06/22 02/04/2022 26379 FREMONT ROAD 011-4600-6363 $ 53.74 P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL SERVICE @ STONEBROOK AVE 011-4600-6363 $ 11.00 P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL SERVICE @ EL MONTE AV 011-4600-6363 $ 6.77 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-496729 02/04/2022 PARTS FOR TOYOTA 061-4400-6318 $ 12.93 O'REILLY AUTOMOTIVE, INC. 2553-496731 02/04/2022 WIPER FLUID 061-4400-6398 $ 7.33 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: $ 20.26 Vendor: PGE95899 - P G & E
P G & E 12/09/21-01/06/22 02/04/2022 TRAFFIC CONTROL SERVICE @ EL MONTE AVE 011-4600-6363 $ 59.55 MUNSHI, ASHFAQ OR RUMA 02/03/22 02/04/2022 REFUND DEPOSIT-P23816-EP 011-0000-2301 $ 556.00 Vendor MUNSHI01 - MUNSHI, ASHFAQ OR RUMA Total: $ 2,212.50 Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNITUREMK570850 02/18/2022 TOWN HALL FURINTURE-50% REMAINING 061-1480-6398 $ 9,378.01 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: $ 9,378.01 Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number

Amount
Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: $ 3,326.00 Vendor: STEFFNER01 - STEFFNER, ROBERT AND KIRSTEN
STEFFNER, ROBERT AND KIRSTENEP21-0032 02/02/2022 REFUND DEPOSIT - EP21-0032 011-0000-2301 $ 1,000.00 2/28/2022 11:51:38 AM Page 8 of 14
Vendor: STATCOMM01 - STATCOMM INC
STATCOMM INC C007019 02/18/2022 FIRE ALARM SYSTEM TEST & INSPECTION 061-4300-6118 $ 1,778.00 STATCOMM INC W14795 02/18/2022 TEST & INSPECTION CORRECTIONS 04/19/21 & 05/17/21 061-4300-6118 $ 1,032.57 Vendor STATCOMM01 - STATCOMM INC Total: $ 2,810.57
Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES CONTROL BOARD WD-0191312 02/18/2022 WATER DISCHARGE PERMIT - 07/01/21-06/30/22 051-4800-6315 $ 3,326.00 Vendor SLOAN01 - SLOAN VAZQAUEZ MCAFEE Total: $ 3,378.75 Vendor: SOMEKH01 - SOMEKH, SASSON R
SOMEKH, SASSON R 02/03/22 02/04/2022 REFUND DEPOSIT-P25314 011-0000-2301 $ (143.00) SOMEKH, SASSON R 02/03/22 02/04/2022 REFUND DEPOSIT-B19233-GP 011-0000-2303 $ 4,000.00 Vendor SOMEKH01 - SOMEKH, SASSON R Total: $ 3,857.00
Vendor: SHUM01 - SHUM, MIRANDA
SHUM, MIRANDA 01/17/22 02/04/2022 KN95 MASK 061-1480-6398 $ 291.06 SHUM, MIRANDA 01/25/22 02/04/2022 COSTCO-COVID TESTING DAY 061-1480-6398 $ 17.59 Vendor SHUM01 - SHUM, MIRANDA Total: $ 308.65
Vendor: SLOAN01 - SLOAN VAZQAUEZ MCAFEE
SLOAN VAZQAUEZ MCAFEE LAH-105-02/03/22 02/03/2022 PROFFESSIONAL SERVICES 10/4/21-11/9/21 011-1200-6199 $ 3,378.75 SENTINEL BENEFITS GROUP, INC. 854622 02/04/2022 CAFETERIA PLAN SERVICES - 10/01/21-10/31/21 011-1400-6035 $ 375.00 Vendor SENTINEL01 - SENTINEL BENEFITS GROUP, INC. Total: $ 500.00 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9003654157 02/18/2022 EQUIPMENT 91156370 & 91380393 061-1480-6402 $ 1,262.48 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: $ 1,262.48 Vendor SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL Total: $ 109.38 Vendor: VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY SANTA CLARA VALLEY TRANSPORTATION AUTHORITY 1800031204 02/18/2022 MEMBER AGENCY FEES FOR FY 2021-2022 011-1100-6302 $ 8,125.00 Vendor VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY Total: $ 8,125.00 Vendor: SENTINEL01 - SENTINEL BENEFITS GROUP, INC.

SENTINEL BENEFITS GROUP, INC. 803671 02/04/2022 CAFETERIA PLAN SERVICES - 3/1/2020-3/31/2020 011-1400-6035 $ 125.00 Vendor SCCRECORDER - SANTA CLARA COUNTY CLERK RECORDER Total: $ 30.00 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF'S DEPT 1800079592 02/04/2022 ADVANCE FOR LAW ENFORCEMENT SVS - JAN 22 011-2100-6152 $ 162,065.08 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: $ 162,065.08 Vendor: SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL
SANTA CLARA COUNTY VECTOR CONTROL 07/01/21-06/30/22 02/18/2022 SV10008 - 061-4300-6398 $ 109.38 SANTA CLARA COUNTY CLERK RECORDER 1/27/22-27290 BRYNE PARK LN02/04/2022 CC FEE FOR AGREEMENT OF GRANT OF PATHWAY EASTMENT 011-1300-6209 $ 5.00 SANTA CLARA COUNTY CLERK RECORDER 1/27/22-27296 BYRNE PARK LN02/04/2022 CC FEE FOR AGREEMENT FOR GRANT OF PATHWAY EASEMENT 011-1300-6209 $ 5.00 SANTA CLARA COUNTY CLERK RECORDER 1/27/22-RESOLUTION04-22 02/04/2022 CC FEE FOR CERTIFIED COPY OF RESOLUTION 04-22 011-1300-6209 $ 5.00 Vendor: SCCRECORDER - SANTA CLARA COUNTY CLERK RECORDER SANTA CLARA COUNTY CLERK RECORDER 01/27/22-13210E.SUNSET DR 02/04/2022 CC FEE FOR AGREEMENT FOR GRANT OF PATHWAY EASEMENT 011-1300-6209 $ 5.00 SANTA CLARA COUNTY CLERK RECORDER 01/27/22-13505 BURKE RD 02/04/2022 CC FEE FOR OFFER OF ROW EASEMENT 13505 BURKE RD 011-1300-6209 $ 5.00 SANTA CLARA COUNTY CLERK RECORDER 01/27/22-SUNSET DR 02/04/2022 CC FEE FOR OFFER OF ROW EASEMENT 13210 E.SUNSET DR 011-1300-6209 $ 5.00 Vendor: ROBERT03 - ROBERT BELL AND ASSOCIATES
ROBERT BELL AND ASSOCIATES22003 02/04/2022 PHASE 1 MEETING DESIGN HOURS 011-1200-6199 $ 5,337.50 Vendor ROBERT03 - ROBERT BELL AND ASSOCIATES Total: $ 5,337.50 Vendor: SANA01 - SANA FAMILY LLC
SANA FAMILY LLC B20802 02/04/2022 REFUND DEPOSIT-B20802-80 DENSLOWE DRIVE 011-0000-2301 $ 9,086.49 Vendor SANA01 - SANA FAMILY LLC Total: $ 9,086.49
PURISSIMA LOS ALTOS HILLS 3 LPP5413-02/14/22 02/18/2022 P5413-27569 SAMUEL LN 011-0000-2301 $ 160.00 Vendor PURISSIMA03 - PURISSIMA LOS ALTOS HILLS 3 LP Total: $ 5,160.00 Vendor: REED03 - REED & GRAHAM INC.

REED & GRAHAM INC. 021505 02/18/2022 EDGERTON PATHWAY-NETTING042-6900-6206 $ 2,620.63 Vendor REED03 - REED & GRAHAM INC. Total: $ 2,620.63
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number

Amount
Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: $ 3,300.00 2/28/2022 11:51:38 AM Page 9 of 14
VERIZON WIRELESS 9897998509 02/04/2022 MAINTANCE WORKER 061-4300-6362 $ 32.71 VERIZON WIRELESS 9897998509 02/04/2022 MAINTANCE WORKER 061-4300-6362 $ 32.71 Vendor VERIZON75266 - VERIZON WIRELESS Total: $ 687.24
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC1/15/22 02/04/2022 FEBRUARY 2022 MANAGEMENT FEE 011-5300-6199 $ 3,300.00 VERIZON WIRELESS 9897998509 02/04/2022 MIFI 061-1480-6362 $ 40.01 VERIZON WIRELESS 9897998509 02/04/2022 MAINTANCE WORKER 061-4300-6362 $ 32.71 VERIZON WIRELESS 9897998509 02/04/2022 MAINTANCE SUPERINTENDENT061-4300-6362 $ 48.65 VERIZON WIRELESS 9897998509 02/04/2022 PUBLIC WORKS TABLET 011-3300-6362 $ 40.01 VERIZON WIRELESS 9897998509 02/04/2022 PUBLIC WORKS TABLET 011-3300-6362 $ 40.01 VERIZON WIRELESS 9897998509 02/04/2022 PUBLIC WORKS TABLET 011-3300-6362 $ 28.51 VERIZON WIRELESS 9897998509 02/04/2022 BUILDING IPAD 011-3200-6362 $ 40.01 VERIZON WIRELESS 9897998509 02/04/2022 BUILDING INSPECTOR 011-3200-6362 $ 58.65 VERIZON WIRELESS 9897998509 02/04/2022 PUBLIC WORKS DIRECTOR 011-3300-6362 $ 38.65 VERIZON WIRELESS 9897998509 02/04/2022 ADMIN SERVICES DIRECTOR 011-1400-6362 $ 58.65 VERIZON WIRELESS 9897998509 02/04/2022 PLANNING DIRECTOR 011-3100-6362 $ 38.65 VERIZON WIRELESS 9897998509 02/04/2022 PLANNING IPAD 011-3100-6362 $ 40.01 Vendor: VASUDEVAN01 - VASUDEVAN, RANGASWAMY
VASUDEVAN, RANGASWAMY 1/20/22 02/04/2022 CITY COUNCIL RESOLUTION 50-21 REIMB OF SEWER RELOC 048-6900-6625 $ 17,997.50 Vendor VASUDEVAN01 - VASUDEVAN, RANGASWAMY Total: $ 17,997.50 Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9897998509 02/04/2022 CITY MANAGER 011-1200-6362 $ 58.65 VERIZON WIRELESS 9897998509 02/04/2022 CITY CLERK 011-1300-6362 $ 58.65 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE464077841 02/14/2022 CONTRACT PAYMENT & EQUIPMENT 061-1480-6402 $ 724.26 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: $ 724.26 Vendor: USPS - US POSTAL SERVICE
US POSTAL SERVICE 1/26/22 02/04/2022 ANNUAL FEE FOR PERMIT #306 ACCOUNT 061-1480-6303 $ 265.00 Vendor USPS - US POSTAL SERVICE Total: $ 265.00
Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 11728 02/04/2022 PRINTING& MAILING POSTCARDS-JOIN THE CONVERSATION 011-3100-6207 $ 1,917.09 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: $ 1,917.09 Vendor: URBAN01 - URBAN PACIFIC HOMES
URBAN PACIFIC HOMES P36216-02/03/22 02/03/2022 REFUND DEPOSIT-936216 011-0000-2303 $ 5,000.00 Vendor URBAN01 - URBAN PACIFIC HOMES Total: $ 5,000.00
Vendor: TINCHER01 - TINCHER CONSTRUCTION
TINCHER CONSTRUCTION 02/14/22 02/18/2022 P22913-EP 011-0000-2301 $ 3,410.00 Vendor TINCHER01 - TINCHER CONSTRUCTION Total: $ 3,410.00 Vendor: UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH UNDERGROUND SERVICE ALERT - NORTH 2022176409 02/14/2022 2022 MEMBERSHIP FEE & 2021 BILLABLE TICKET FEE 061-4300-6302 $ 2,859.07 Vendor UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH Total: $ 2,859.07 Vendor TECHCON01 - TECHCON LANDSCAPE Total: $ 910.00
Vendor: BNYMELLON - THE BANK OF NEW YORK MELLON TRUST
THE BANK OF NEW YORK MELLON TRUST LOSALTOS2009-02/08/22 02/18/2022 LAH W LOYOLA SEWER ASSESSMENT DISTRICT1.SERIES2009 031-0100-4401 $ (5.15) THE BANK OF NEW YORK MELLON TRUST LOSALTOS2009-02/08/22 02/18/2022 LAH W LOYOLA SEWER ASSESSMENT DISTRICT1.SERIES2009 031-0100-6382 $ 46,533.75 Vendor BNYMELLON - THE BANK OF NEW YORK MELLON TRUST Total: $ 46,528.60 Vendor STEFFNER01 - STEFFNER, ROBERT AND KIRSTEN Total: $ 11,390.77 Vendor: SUN05 - SUN, JIA
SUN, JIA SD19-0029-02/03/22 02/03/2022 REFUND DEPOSIT- SD19-0029 011-0000-2301 $ 1,901.00 Vendor SUN05 - SUN, JIA Total: $ 1,901.00
Vendor: TECHCON01 - TECHCON LANDSCAPE
TECHCON LANDSCAPE 02/15/22 02/18/2022 P14905-13826 TEMPLETON PL 011-0000-2301 $ 910.00 STEFFNER, ROBERT AND KIRSTENEP21-0032 02/02/2022 REFUND DEPOSIT - EP21-0032 011-0000-2303 $ 2,000.00 STEFFNER, ROBERT AND KIRSTEN1/19/22 02/04/2022 REFUND DEPOSIT-EP21-0031 011-0000-2301 $ 9,016.75 STEFFNER, ROBERT AND KIRSTEN1/19/22 02/04/2022 REFUND DEPOSIT-EP21-0031 011-0000-2301 $ (625.98) Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number

Amount
Grand Total: $ 788,516.65
2/28/2022 11:51:38 AM Page 10 of 14
Vendor: WILDCREST01 - WILDCREST PROPERTIES LLC
WILDCREST PROPERTIES LLC 2/2/22 02/04/2022 REFUND DEPOSIT - SD18-0026-LD-1335 WILDCREST DR 011-0000-2303 $ 5,000.00 Vendor WILDCREST01 - WILDCREST PROPERTIES LLC Total: $ 5,000.00 Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH 01/31/22 02/18/2022 1/28 CHANGE PERMIT FORM 011-3200-6209 $ 185.00 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: $ 185.00 Vendor WESTCOAST01 - WEST COAST CODE CONSULTANTS INC. Total: $ 10,231.50 Vendor: WHITESIDE01 - WHITESIDE MANAGEMENT
WHITESIDE MANAGEMENT 02/03/22 02/04/2022 REFUND DEPOSIT-BLD19-0472 011-0000-2301 $ 765.00 WHITESIDE MANAGEMENT 02/03/22 02/04/2022 REFUND DEPOSIT-BLD19-0374 011-0000-2301 $ 450.00 Vendor WHITESIDE01 - WHITESIDE MANAGEMENT Total: $ 1,215.00 WEST COAST CODE CONSULTANTS INC. 221-010-LAH-01 02/18/2022 SENIOR BUILDING INSPECTOR SERVICES-OCT 27,2021 011-3200-6199 $ 953.60 WEST COAST CODE CONSULTANTS INC. 221-09-LAH-01 02/18/2022 SENIOR BUILDING INSPECTOR SERVICES- SEPT13,SEPT15, 011-3200-6199 $ 1,907.20 WEST COAST CODE CONSULTANTS INC. 221-09-LAH-02 02/18/2022 BUILDING INSPECTOR II SERVICES- SEPT 14. SEPT16,21 011-3200-6199 $ 1,747.20 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2021/22-071 02/04/2022 MAINTANCE SERVICES AGREEMENT 12/2021 051-4800-6140 $ 19,189.32 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: $ 19,189.32 Vendor: WESTCOAST01 - WEST COAST CODE CONSULTANTS INC.

WEST COAST CODE CONSULTANTS INC. 221-010-LAH-03 02/15/2022 PERMIT TECHNICIAN SERVICES-OCT 1,2021 011-3200-6199 $ 558.60 WEST COAST CODE CONSULTANTS INC. 221-09-LAH-03 02/15/2022 PERMIT TECHNICIAN SERVICES-SEPT 2021 011-3200-6199 $ 5,064.90 VISION SERVICE PLAN INSURANCE CO 3190574 02/04/2022 FEBUARY 2022 VISION COVERAGE - COBRA 061-0000-2233 $ 47.96 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: $ 1,267.67 Vendor: WARLICK01 - WARLICK, CALLAHAN
WARLICK, CALLAHAN 02/03/22 02/04/2022 STALE CHECK PAYMENT 011-0000-2008 $ 1,000.00 Vendor WARLICK01 - WARLICK, CALLAHAN Total: $ 1,000.00
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURANCE CO 3190573 02/04/2022 FEBRUARY 2022 VISION COVERAGE 061-0000-2233 $ 1,219.71

011-4600-6341 Signs $ 742.47
011-4600-6363 Electric $ 307.64
2/28/2022 11:51:38 AM Page 11 of 14
011-3300-4705 Engineer's Charges - Consultin $ (14,824.75) 011-3300-6175 Contract Services - Billable $ 13,869.75
011-3300-6179 Engineering Chrgs - Billable $ 955.00
011-3300-6309 Instruction & Training $ 8,000.00
011-3300-6362 Telephone $ 147.18
011-4600-6145 Traffic Signal Maintenance $ 3,364.35
011-3200-6209 Other Program & Proj Consult $ 185.00
011-3200-6302 City Membership $ 85.00
011-3200-6309 Instruction & Training $ 150.00
011-3200-6325 Safety Gear $ 250.00
011-3200-6338 Data Service Subscriptions $ 224.99
011-3200-6362 Telephone $ 98.66
011-3100-6207 Advertising/Publishing $ 2,198.34
011-3100-6302 City Membership $ 100.00
011-3100-6338 Data Service Subscriptions $ 224.99
011-3100-6362 Telephone $ 78.66
011-3120-6111 Contract Personnel $ 11,880.00
011-3200-6199 Other Contract Services $ 12,011.50
011-1400-6362 Telephone $ 58.65
011-1700-6207 Advertising/Publishing $ 9,532.24
011-2100-6152 Law Enforcement $ 162,065.08
011-3100-4707 Contract Geologist Charge Backs $ (3,596.54) 011-3100-6178 Geologist Charges - Billable $ 3,596.54
011-3100-6199 Other Contract Services $ 3,450.00
011-1300-6352 Election Expense $ 1,345.38
011-1300-6362 Telephone $ 58.65
011-1400-6035 Flex Spending Admin Cost $ 500.00
011-1400-6111 Contract Personnel $ 2,690.64
011-1400-6203 Audit & Financial $ 790.00
011-1400-6309 Instruction & Training $ 100.00
011-1200-6199 Other Contract Services $ 15,216.25
011-1200-6301 Office Supplies $ 99.28
011-1200-6362 Telephone $ 58.65
011-1200-6398 Other General Expense $ 60.47
011-1300-6209 Other Program & Proj Consult $ 670.00
011-1300-6319 Records Management Supplies $ 250.00
Account Number Account Name Payment Amount
011-0000-2008 Stale Checks Payable $ 1,115.00
011-0000-2301 Planning Deposits $ 79,500.73
011-0000-2303 Bond Deposits $ 110,000.00
011-0000-4685 Administrative Charge $ (1,842.12)
011-1100-6302 City Membership $ 8,125.00
041 - GENERAL CIP FUND $ 9,000.00
042 - PATHWAYS CIP $ 6,299.63
045 - DRAINAGE CIP $ 1,230.90
046 - STREET CIP $ 105,818.81
048 - SEWER FUND CIP $ 33,997.50
051 - SEWER FUND $ 23,517.77
061 - GENERAL SERVICE FUND $ 111,282.11
Grand Total: $ 788,516.65
Account Summary
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND $ 445,536.83
021 - COPS FUND $ 5,304.50
031 - SEWER ASSESSMENT DISTRICT $ 46,528.60

Grand Total: $ 788,516.65
2/28/2022 11:51:38 AM Page 12 of 14
061-4300-6398 Other General Expense $ 158.61
061-4300-6399 Other Supplies/Materials $ 1,893.48
061-4400-6318 Vehicle Repair $ 12.93
061-4400-6342 Gas and Oil $ 860.88
061-4400-6398 Other General Expense $ 54.62
061-4400-6399 Other Supplies/Materials $ 18.16
061-4300-6324 Uniforms $ 986.05
061-4300-6325 Safety Gear $ 952.97
061-4300-6342 Gas and Oil $ 680.70
061-4300-6351 Auto & Equipment Parts $ 25.61
061-4300-6362 Telephone $ 306.78
061-4300-6363 Electric $ 134.23
061-1480-6364 Water $ 155.80
061-1480-6398 Other General Expense $ 14,826.38
061-1480-6402 Office Mach & Furniture Rental $ 1,986.74 061-4300-6117 Equipment Maint & Repair $ 686.03
061-4300-6118 Facility Maint & Security $ 8,112.52
061-4300-6302 City Membership $ 3,142.07
061-1480-6302 City Membership $ 5,264.00
061-1480-6303 Postage $ 265.00
061-1480-6310 On-Line Service $ 259.57
061-1480-6313 Computer Software $ 3,854.23
061-1480-6362 Telephone $ 5,043.43
061-1480-6363 Electric $ 2,721.44
061-1480-6117 Equipment Maint & Repair $ 125.16
061-1480-6118 Facility Maint & Security $ 104.00
061-1480-6122 Lawncare/Landscaping $ 3,992.50
061-1480-6123 Housekeeping $ 1,796.69
061-1480-6208 Programming & Computer $ 5,221.70
061-1480-6301 Office Supplies $ 159.83
051-4800-6206 Engineering Consultants $ 382.50
051-4800-6315 Permits for Operation $ 3,326.00
051-4800-6363 Electric $ 619.95
061-0000-2204 Deferred Comp Payable $ 33,035.64
061-0000-2233 Dental & Vision Insurance Payable $ 12,892.25 061-1480-6030 Employee Wellness Grant $ 1,552.11
046-6900-6151 Street Construction Contract $ 88,871.93
046-6900-6206 Engineering Consultants $ 16,753.13
046-6900-6207 Advertising/Publishing $ 193.75
048-6900-6206 Engineering Consultants $ 16,000.00
048-6900-6625 Sewer Main Replacement $ 17,997.50
051-4800-6140 Sewer Maintenance Work $ 19,189.32
021-6100-6199 Other Contract Services $ 5,304.50
031-0100-4401 Interest Earnings $ (5.15)
031-0100-6382 Interest Retired $ 46,533.75
041-6910-6616 Vehicles & Accessories $ 9,000.00
042-6900-6206 Engineering Consultants $ 6,299.63
045-6900-6206 Engineering Consultants $ 1,230.90
011-5100-6122 Lawncare/Landscaping $ 750.00
011-5100-6364 Water $ 170.95
011-5100-6398 Other General Expense $ 72.34
011-5100-6399 Other Supplies/Materials $ 345.41
011-5300-6122 Lawncare/Landscaping $ 1,505.45
011-5300-6199 Other Contract Services $ 3,300.00
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Account Summary
Account Number Account Name Payment Amount
011-4740-6125 Pathways Maintenance $ 5,500.00

2/28/2022 11:51:38 AM Page 13 of 14
P6316-SPR $ 417.00
P8807 $ 1,111.28
SD18-0026-LD $ 5,000.00
SD18-0043 $ 2,019.25
SD19-0029 $ 1,901.00
SD21-0046 $ 88.00
SD21-0048 $ 220.00
SD21-0061 $ 1,575.75
SD21-0104 $ 2,380.44
P25314 $ (143.00)
P27015 $ 994.00
P30313-LD $ 5,000.00
P3307 $ 155.00
P35116 $ 722.00
P35515 $ 994.00
P36216 $ 5,000.00
P42115 $ 1,656.50
P5413 $ 160.00
GRD21-0001 $ 9,404.72
MISC21-0018 $ 445.50
P13116 $ 3,266.00
P14905 $ 910.00
P21216 $ 519.00
P22913-EP $ 3,410.00
P23814 $ 380.09
P23816-EP $ 556.00
P24909 $ 720.00
EP19-0105-PERF $ 25,000.00
EP20-0143 $ 122.25
EP20-0143-PB $ 2,000.00
EP21-0031 $ 9,016.75
EP21-0032 $ 1,000.00
EP21-0032-PB $ 2,000.00
EP21-0073 $ 483.00
EP21-0073-PB $ 2,000.00
ER21-0001 $ 297.00
B19233-GP $ 4,000.00
B20802 $ 9,086.49
B20802-ELEC $ 40,000.00
B20802-GAS $ 20,000.00
BLD19-0093 $ 9,355.94
BLD19-0374 $ 450.00
BLD19-0472 $ 765.00
BLD21-0308 $ 5,852.00
EP19-0105 $ 9,513.50
111790 $ 696.40
111802 $ 781.60
427908 $ 3,679.00
427909 $ 2,620.63
467209 $ 1,230.90
467226-22 $ 105,371.93
487918-21 $ 17,997.50
487918-22 $ 16,193.75
APL19-0002 $ 29.00
Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Project Account Summary
Project Account Key Payment Amount
**None** $ 442,430.09
111711 $ 7,100.00
111727 $ 253.13
111751 $ 954.24

Expense Approval Report Payment Dates: 2/1/2022 - 2/28/2022 Project Account Summary
Project Account Key Payment Amount
SR20-0013 $ (625.98)
Grand Total: $ 788,516.65
2/28/2022 11:51:38 AM Page 14 of 14

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: MOTION TO RE-AUTHORIZE REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE TOWN OF LOS

ALTOS HILLS, INCLUDING ALL ASSOCIATED COMMITTEES,

DUE TO THE IMMINENT RISKS TO THE HEALTH AND SAFETY

OF ATTENDEES AND MAKING RELATED FINDINGS PURSUANT
TO AB 361
FROM: Steve Mattas, City Attorney
RECOMMENDATION:

It is recommended that the City Council of the Town of Los Altos Hills (“Council”), on behalf of itself and Town Committees make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated agencies, authorities, and committees, and make related findings pursuant to AB 361.

BACKGROUND:

On September 16, 2021 the Council approved a motion to continue conducting all legislative body meetings through teleconference and made required findings pursuant to AB 361 [Government Code Section 54953(e)(1)]. On October 21, 2021 the Council approved a resolution to continue conducting Council meetings, and all associated committee meetings, remotely due to an ongoing state of emergency and imminent risks to the health or safety of attendees if the meetings are held in person. The Council made findings that the requisite conditions exist for the legislative bodies of the Commission to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953.

Pursuant to Government Code Section 54953(e)(3), in order for all legislative bodies to continue meeting remotely, the Board must declare every 30 days that:

1. The legislative body has reconsidered the circumstances of the state of emergency; and

2. Either the state of emergency continues to directly impact the ability of the members to meet safely in person, or State or local officials continue to impose or recommend measures to promote social distancing.

Emergency conditions persist in Santa Clara County and throughout the state. The Governor’s State of Emergency, declared on March 4, 2020, is ongoing. The local proclamation of emergency, made by the Santa Clara County Board of Supervisors on February 10, 2020 ratifying the Santa Clara County Health Officer’s declaration of a AGENDA ITEM #8.D

2 local health emergency due to COVID-19, continues to exist until its termination is proclaimed by the Santa Clara County Board of Supervisors. On March 19, 2020, the Council proclaimed a local emergency due to the COVID-19 pandemic and has continued to confirm the existence of a local emergency.

Due to the continued threat of COVID-19, the Council continues to implement multiple layers of protection against COVID-19, including physical distancing, for the safety of employees and members of the public. The Centers for Disease Control and Prevention (“CDC”) continues to recommend physical distancing of at least six (6) feet from others outside of the household. Because of the rise in cases due to the Delta variant of COVID19, the Council is concerned about the health and safety of all individuals who intend to attend meetings of the Town’s legislative bodies, including City Council and advisory body and committee meetings. The ongoing state of emergency related to COVID-19, as declared by the Governor, the County Board of Supervisors, and Council, continues to directly impact the ability of members of the legislative bodies of the Council to meet safely in person, due to imminent risks to the health and safety of attendees if the meetings are held in person.

DISCUSSION:

It is recommended that the Council, on behalf of itself and its committees, make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated advisory bodies, agencies, authorities, and committees, due to the ongoing state of emergency and imminent risks to the health and safety of attendees if the meetings are held in person.

FISCAL IMPACT:

There is no additional fiscal impact to continue remote teleconference meetings.

From:

To: City Council
Cc: Deborah Padovan; Peter Pirnejad
Subject: Please pull from consent calendar and discuss in 3/17/2022 meeting item D of consent calendar Date: Thursday, March 17, 2022 10:54:45 AM
Dear Mayor George and Town Council,
Would you kindly pull item D off the consent calendar and discuss this openly with the town, and please attach my comments below for the record:

Comments on Motion to reauthorize remote teleconference meetings:

Dear Mayor George and Town Council,
I went to the Warriors basketball game last night. Thousands of people there yelling and having a good time in an indoor setting.

Can you explain to me why that is safe, but redressing my town government for grievances in person is a prohibited thing to do? We have been in an “emergency” for over 2 years now. I can certainly understand some residents that chose to attend remotely and support the added use of teleconferencing, but why do you still declare emergency powers over the most basic form of democracy?
Please reinstate the in person meetings with immediate effect.

Also, may I strongly suggest the following improvements in the Zoom teleconference meetings you have been holding. This would enable more feedback for our council and greater voice to our neighbors while enabling those who might feel more comfortable attending remotely.

1. Enable video camera use for all the town participants. This way you can see us face to face.

Participants can always turn off their cameras if they choose. We could telegraph friendly or naughty gestures just like in a real meeting.

2. Allow the participants to understand who is in the room (as long as the participant allows). If we were attending in person, we can see how many happy/unhappy residents are attending.

Currently on the Zoom meetings we have no idea as to how many and whom are attending.

3. Enable chat messaging. This way we can virtually yell at the council via text. The council can ignore the text if they choose just as in a real meeting, but the impact would be recorded as part of the meeting record. If a resident wanted to chat to another during the meeting (just like in real life), they could message another privately and not be part of the record.

4. I assure you that all of that can be done in Zoom and if you need assistance setting it up I’d be happy to help.

I’m sure you are aware that most communications are non-verbal, and so the town leadership is cutting off a major form of communications. Besides, how else can we bring our pitchforks, torches, tar and feathers?
Supplemental No. 1
AGENDA ITEM #8.D
Distributed 3/17/22

Respectfully,
Bob Sandor
Alta Tierra Road

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: APPROVAL OF CHANGE IN REGULAR MEETING SCHEDULE FOR

THE LOS ALTOS HILLS ENVIRONMENTAL INITIATIVES

COMMITTEE
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION That the City Council:

Approve the change in regular meeting schedule for the Los Altos Hills Environmental Initiatives Committee.

BACKGROUND
The standing committees of the Town meet once a month and the dates of the meetings are established in compliance with Section 4(a) of Resolution 20-22, as follows (in part):
“Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee:
(a) Each Standing Committee shall establish a time and place for its regular meetings. Once the Standing Committee has established a time and place for its regular meetings, the Standing Committee shall request the City Council to approve the time and place of the regular meeting. . .”

DISCUSSION
Currently, the Environmental Initiatives Committee meets on the second Thursday of each month at 6:30 p.m. The Committee has voted and unanimously requested that the regular meeting date and time be changed to the fourth Thursday of each month at 6:30 p.m.

FISCAL IMPACT
There is no fiscal impact to change the meeting schedule.

MEMORANDUM
DATE: March 17, 2022
TO: Honorable Mayor and Members of the Council
FROM: Los Altos Hills History Committee
RE: Request by the History Committee for a History Walk The Los Altos Hills History Committee is seeking the Council’s approval to hold a StonebrookProspect - Summitwood history walk on Saturday, April 30, 2022, at 10 a.m., leaving from the Foothill College Parking Lot. In addition, the Committee is seeking Council approval for advertising and publicizing the walk in the various venues-social media, newsprint, and the Town website.

The committee will contact Foothill College directly for a designated Parking Area.

AGENDA ITEM #8.F

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MIG INC. FOR A COMMUNITY FACILITY NEEDS

ASSESSMENT
FROM: Sarah Robustelli, Sr. Community Services Supervisor APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION That the City Council:

Resolution authorizing the City Manager to enter into an agreement with MIG, Inc. for a Community Facility Needs Assessment.

BACKGROUND
The City Council Community Survey subcommittee was originally formed at their February 2020 meeting. At that time, Councilmembers Tankha and Tyson were appointed. In August 2021, the Community Survey subcommittee members changed to Councilmembers Tyson and Schmidt.

On January 25, 2022, City Council 2022 Priority Setting meeting, Council approved a goal to establish a Town Hall committee to evaluate a 10-year plan on facility needs, staffing, Parks and Recreation programs, and space.

In support of the proposed Community Engagement Contract with MIG, Inc. the Town has kicked off a town-wide survey to inform the engagement process. This is separate and apart from this proposed community engagement effort. Since the Council goal setting meeting of January 25, 2022, staff and the Community Survey subcommittee have met on three occasions, February 1, 9, and 22. The Town has received informal bids for the community surveys and has contracted with FlashVote to administer a series of scientific surveys throughout the year. This month, the Town is sending a mailer to every household encouraging residents to sign-up to take the Town surveys. The subcommittee will be reporting out at this City Council meeting and will discuss that the survey is intended to solicit community input to understand the priorities of Town residents. The subcommittee’s goal is to administer the first survey before the end of this month.

The survey combined with the Community Facilities Needs Assessment will answer and evaluate the 10-year facility needs, staffing, Parks and Recreation programs, and space. The results will inform the current and future needs of the community. The resident feedback from the survey will support the Community Facilities Needs Assessment efforts. The Community Facilities Needs Assessment is intended to elaborate and explore, in more detail, and clarify the needs of the community. This is not a Facility Master Plan, as a final set of recommendations of proposed AGENDA ITEM #8.G
S.R.

P.P.

projects will not be presented. The purpose of this effort is to provide the City Council with insight and clarity about broad spectrums of the staff and community facility needs.

DISCUSSION
Staff reached out to five companies for informal bids for the Community Facilities Needs Assessment: AECOM, Achille Buchanan & Associates, Crescendo Consulting Group, Diehl Consulting Group, and MIG, Inc. Two requests went unanswered, and staff set up meetings with three companies. During those meetings, Staff communicated the following scope of work for the Community Facilities Needs Assessment:

Community Engagement
• Two (2) community workshops/Town Hall meetings to discuss the community’s needs. o Virtual and In-person
• Interviews with stakeholders and committees to gauge needs • Written and oral reports to City Council
Staff Engagement
• Solicit feedback from staff on current and future needs • Benchmark space from similar communities
After discussions, only two companies submitted proposals. The AECOM proposal is for $98,000, attachment 2. The MIG, Inc. proposal is for $59,780, attachment 3.

The MIG, Inc. proposal has a thoughtful approach and portrays a better understanding of the Town of Los Altos Hills. MIG, Inc has a proven track record and decades of experience in planning and community engagement. Based on the favorable cost estimate and for these reasons, staff recommends the MIG, Inc. proposal.

MIG, Inc. has outlined an aggressive yet achievable approach to meet City Council priorities and deliver the Community Facilities Needs Assessment Report to City Council in July or August 2022. The MIG, Inc. timeline and deliverables are below.

Date Action Deliverables
March Project Initiation
Project Team Initiation Meeting,
Background Information
Review/Community Reconnaissance
April-June
Community
Engagement
Engagement Strategy Memo, FlashVote
survey design, 2 Town Hall Meetings,
Committee and Community Input
Toolkit, 10 Stakeholder Interviews,
Consolidated summary memo of
community engagement findings
March-August
City Council
Engagement
5 Updated Materials, 3 Presentations to
Council

April-July
City Staff
Engagement
Coordination meeting with City selected
architect, working space needs survey,
comparison to standards for
civic/community space in similar
communities
July-August
Community Facilities
Needs Assessment
Administrative draft report, council draft
report, final report
5 months
Project Management
and Administration
Monthly invoicing and communications,
Organized and packaged projects files
MIG, Inc. intends to capture the interests of the Town by leveraging the results of the survey as well as work with the community in a series of community workshops and to interview stakeholders. This level of engagement will provide the City Council with much more insight than a survey. The survey will paint broad strokes of understanding. The community engagement process laid out by MIG Inc., will provide the Council with the details and specific intent behind the sentiment captured by the community surveys and other areas that may have been left out. The report will result in a finished product that the staff intends to bring to the council by August.

This report will complete the City Council’s goal, to establish a Town Hall committee to evaluate a 10-year plan on facility needs, staffing, Parks and Recreation programs, and space.

FISCAL IMPACT
When discussing the mid-year budget, City Council adopted a resolution approving $60,000 for a Community Needs Assessment at their February 17, 2022 meeting. The MIG Inc. estimates their project costs at $59,780.

CITY COUNCIL GOALS
This project directly supports a Council priority to consider improvements to Town Facilities.

The key outcome of this goal is to improve services to the community by establishing a Town Hall Committee to evaluate a 10-year plan on facilities, including Town Hall, staffing, parks and recreation programs, and space.

ATTACHMENTS

1. Resolution -22

2. AECOM Proposal

3. MIG Proposal

Resolution -22 Page 1
RESOLUTION -22

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MIG, INC. FOR A COMMUNITY FACILITY NEEDS

ASSESSMENT
WHEREAS, the City Council Community Survey subcommittee was originally formed at their February 2020 meeting; and
WHEREAS, on August 2021, the Community Survey subcommittee members changed to Councilmembers Tyson and Schmidt; and
WHEREAS, on January 25, 2022, City Council 2022 Priority Setting meeting, Council approved a goal to establish a Town Hall committee to evaluate a 10-year plan on facility needs, staffing, Parks and Recreation programs, and space; and WHEREAS, the Town has a contract to administer a series of scientific surveys throughout the year; and
WHEREAS, the Community Facilities Needs Assessment is intended to elaborate and explore, in more detail, and clarify the needs of the community; and WHEREAS, the MIG, Inc. proposal has a thoughtful approach and portrays a better understanding of the Town of Los Altos Hills with a proven track record and decades of experience in planning and community engagement; and
WHEREAS, the scope of work includes two Town Hall meeting, Committee and Community input toolkit, 10 stakeholder interviews, consolidated summary memo of community engagement findings, five written reports to City Council, three presentations to City Council, coordination meeting with City selected architect, working space needs survey, comparison to standards for civic/community space in similar communities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. Resolution authorizing the City Manager to enter into an agreement with MIG, Inc. for a Community Facility Needs Assessment.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of March 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Attachment 1

Resolution -22 Page 2
BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
1 To: Sarah Robustelli, MPA
Sr. Community Services Supervisor
Town of Los Altos Hills
26379 Fremont Road,
Los Altos Hills, CA 94022
Re: City of Los Altos Hills Community Needs Assessment + Capital Planning Strategy Project
Dear Ms. Robustelli,
Our Strategy+ and Asset Advisory teams are happy to have the opportunity to provide a scope of work for your Community Needs Assessment to assist your team in aligning the Town’s future capital spending with Town/community priorities and develop a plan for repositioning assets that considers future staff growth and the changing nature of work. Our fully integrated team of business strategists and asset management specialists have assisted many other cities and counties in ensuring that their physical assets, capital spending and civic needs are fully aligned. We will provide an appropriately scaled proposal to your community’s needs within in our following areas of expertise:

INTEGRATED DELIVERY
Our interdisciplinary team of business strategists, planners, engineers, designers and change management specialists combine to support all stages of your business and asset portfolio lifecycle. We integrate strategic organizational planning, asset analysis, investment prioritization and operations/capital planning with workplace strategies for all space and facility types.

DATA DRIVEN SOLUTIONS
Our analytical tools simplify complex data, allowing you to make accurate, credible, and defensible investment decisions. This includes the capability not only to predict the cost of facilities proposals, but also understand the operational costs, human and technology resource needs, and process performance improvement outcomes.

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
2 BUSINESS TRANSFORMATION EXPERIENCE
• Analyze business priorities / risks and align with capital asset and operational investments
• Align operational priorities with asset capacity and performance capabilities • Identify the facilities impacts of human resources needs and technology investments

ASSET STRATEGIES
• Prioritize real estate investments and maintenance programs to provide long term portfolio resilience
• Increase asset efficiency and effectiveness through prioritized maintenance programs

WORKPLACE STRATEGIES
• Undertake office space analysis and design using business and asset performance data
• Consolidate or re-purpose buildings and parks assets for optimized use Please let us know if you have any questions- our team is happy to further work with you to tailor our proposal to suit your needs.

Many Thanks,
Jill Kurth Corinne Stewart
Principal, Strategy+ Principal, Asset Advisory

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
3 Los Altos Hills Community Needs +
Capital Planning Strategy

INTRODUCTION
The Town of Los Altos Hills wishes to align future capital and operational spending with community priorities and develop a plan for repositioning assets that considers future staff growth and the changing nature of work. AECOM proposes an engagement milestone approach to understand the Town’s needs and outcomes.

Understanding of Town’s Needs and Outcomes
Our team’s understanding of the desired activities and outcomes is based on the following communications from the Town; we used these as the basis for developing our scope of work:

During a session of Council, Councilmember Tankha moved to: ‘Establish a Town Hall committee that will evaluate the needs of the community, work with staff to understand the needs of staff in terms of office space presently and ten years out.

This Committee would look at options for a town hall addition, remodel, or expansion.

Secondly, conduct a town-wide survey to understand the priorities of town residents in terms of their needs and what they would like the town’s budget to be in addressing those needs’. The motion was seconded by Vice Mayor Swan.

The following guidance was also provided: ‘In addition to a needs assessment for the City’s staff which would require a discussion with staff and needs forecasting, we also need to engage our community about their needs specific to three topic areas:
• The need or interest in community meeting space for clubs, committees, etc. • The need or interest in the town providing additional passive or active Parks • The need or interest in additional recreational classes and programs.

There is a request for two (2) community workshops to discuss the communities needs and interests:
• A series of interviews with various interest groups and committees to gauge their interest.
• A series of surveys which the town is already conducting’.

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
4 PROJECT PHASING

1. PROJECT MANAGEMENT
Includes overall project management, contracting, accounting, client communication, team management and execution.

2. ENGAGEMENT

2.1.(3) Community Interest Group Interviews
Understand the results of the community survey and prepare engagement strategy and materials for Community Interest Group interviews. Conduct interview sessions to focus on vision and mission, growth, functional priorities, and potential partners. Synthesize content into collective key findings.

2.2.(1) Future of Work Workshop
Conduct a Future of Work workshop with City staff to develop work style guidelines and hybrid working policies. Socialize future of work benchmarks to staff growth trajectory

2.3. (1) Community Open House
Conduct Community Open House to communicate survey, interest group interviews and future of work workshop findings to date. Solicit feedback on capital investment priorities.

3. ASSESSMENT
We recommend performing a facility condition assessment to understand the existing condition of the Los Altos Town Hall

SCHEDULING THE SURVEY
The site visit will be coordinated four
weeks in advance and includes a
meeting with facility representatives to
address safety, operational
requirements, hours of operation, and
access requirements.

Los Altos Hills Town Hall

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
5 SURVEYING
Once the background materials have been collected, AECOM will conduct an onsite facility condition assessment. This is a rapid visual assessment and does not include areas above the ceiling or under the floor, nor will any equipment be tested.

LEVEL 1 ASSESSMENT
As a part of Level 1 assessment, a team comprised of an architect and mechanical/plumbing engineer will record high-level building information, which will be used to help the Town determine the value of the existing building as well as any major needed capital improvements. Examples of this high-level information include building type, number of floors, and the presence, age, and condition of building systems. In addition, the Level 1 assessment team confirms the floor layout and room numbering on a digitized floor plan. Finally, the team conducts an interview with a facility manager who has institutional knowledge of the building.

If no floorplans have been identified as part of pre-launch data collection and Level 1 assessments, the team will check with the site point of contact to see if floorplans or a fire exiting plan can be utilized instead. If none are available, based on the direction AECOM gets from the Town, the team can draw a conceptual floorplan on-site for an additional cost. If desired, detailed as-builts can also be created as an optional task.

Typical Level 1 Summary and System Service Life Reports

Los Altos Hills Community Needs
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6 QA/QC DATA ANALYSIS
After the assessment, the team conducts a data QA/QC (Quality Assurance Quality Control) process and generates report(s) from its findings. The assessment teams are well-trained in their professional disciplines. During training, every effort is made to ensure their individual observations are well-calibrated. To create a highly consistent and accurate dataset, our experts and senior engineers in the central Home Team approve or revise code compliance findings to adhere to a centralized, consistent approach.

PROJECT COSTING
The ultimate step in the project development process is costing, completed by our team of AECOM cost estimators, experienced in generating detailed cost estimates for projects in California. Cost estimates are rough-order-of magnitude (30:30) for capital planning purposes only.

4. ENGAGEMENT:

PROJECT DELIVERABLES
Key findings from across the Community Interest Groups, Future of Work Workshop and Community Open House, and outline next steps for the Town to move to implementation.

The following report will be delivered for Town Hall:
o Level 1 Report: Building Analysis and Condition Assessment Reports highlighting the:
• Building Summary Report outlining existing building systems • Present Replacement Value detailing the like for like replacement cost of the facilities
• Costed System Service Life Report
• FCI (Facility Condition Index) Deterioration Curve

PRICING
Phase/Task Cost
Project Management $15,000

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
7 Engagement $67,000
Assessment $16,000
Total $98,000

ASSUMPTIONS
• Community Needs Assessment is Lump Sum with percent complete monthly billing basis.
• Client calls, presentations, workshops, open houses will be conducted in Microsoft Teams or Zoom
• Town of Los Altos to provide list of stakeholders and send invites for meetings/calls for Community Interest Group Interviews and Community Open Houses
• A detailed schedule will be developed upon receipt of specific building information.
• Additional Services: Should the scope of services change from those defined in the Professional Services Agreement or deviate from the original program scope, the fee for additional services will be submitted as a change order. • The AECOM assessment is a rapid visual inspection, and will not include equipment testing, destructive testing, or hazardous materials testing. Our team will not be assessing any infrastructure that is underground or in ceilings/walls. • AECOM is dependent upon Los Altos Hills to provide background information as required, including but not limited to: Environmental studies, testing, building floorplans, MEP and structural plans, permits. AECOM will not be held liable for any erroneous information found in these 3rd party reports, nor will we rely on thirdparty reports as a basis of analysis. • Gap Closure Plans and CapEx/OpEx Costs are high level, and may require additional detailed construction drawings or cost estimates for completion.

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
8 • The team will need the full cooperation of Los Altos Hills and Building-Level staff to deliver documents in advance of the assessment.
• When on site, the teams need full access to potentially restricted areas of the building. It is Los Altos Hills’ responsibility to ensure this access will occur and dedicate a Site Contact to unlock all doors and provide any on-site documentation- permits etc. If areas cannot be accessed, this will be noted, and Los Altos Hills will have to compensate the team for any needed revisits or schedule extensions incurred, and if this problem is widespread, may impact overall schedule delivery.
• This note will be included on every report: The AECOM team visited this venue on behalf of Los Altos Hills to provide input on the previously established Building Safety Standards for this facility. If building documents were not available prior to AECOM’s visit, the content of this report is based on visual observations and interviews with building representatives only. AECOM did not perform testing or destructive observations while on-site. Conditions documented here are the state of the building on the date of AECOM’s visit. Because this facility is currently occupied, conditions may have changed since the AECOM visit. The current state of the building and observed deficiencies shall be verified prior to developing mitigation or construction projects on the findings contained in this report.

EXCLUSIONS
Although we can provide these services, they are excluded from our proposal:

Infrastructure
• Facility or infrastructure conditions assessment
• Zoning, entitlements, or other land planning regulatory processes • Master planning, programming, architecture, landscape, building engineering and interior design
• Construction or pre-construction services
• Public private partnership advisory
• Real estate development advisory

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
9 OPTIONAL ASSESSMENT TASKS
If desired, there are a number of optional assessment tasks that can be performed, including taking a deeper dive within the buildings, performing assessments of the parks (sidewalks/paths, fixtures, landscaping) and parking lot assessments. Our team can develop a cost for these items if requested.

LEVEL 2 ASSESSMENTS (OPTIONAL)
Utilizing the information collected during the Level 1 assessments, AECOM can conduct another level of on-site assessments.

Level 2 assessments are distress-based assessments for all observable building components. As a part of the Level 2 assessments, a three-person team comprised of an architect, mechanical engineer, and electrical engineer records the finer building details. The team’s principal task will be to record deficiencies. The Level 2 assessment team recommends direct corrective actions which may influence the Town’s maintenance strategy for a particular asset.

The Level 2 assessment effort also provides real-time notification of any immediate safety concerns that are noted during the assessment and determines whether additional specialized testing is required for the building.

LEVEL 2 ASSESSMENTS ONLY: PROJECT DEVELOPMENT (OPTIONAL) Our project development process includes experienced architects, engineers, and cost estimators, who work together to bundle and cost repair projects.

This is a manual step that requires careful consideration by building professionals to evaluate and prescribe the most optimized course of action.

Project development allows deferred maintenance to be structured into holistic and efficient projects, considering associated actions that help avoid change orders during the construction process.

Project development data displays all the deficiencies within each project, their quantities, severity, actions, and costs. Each project is also given a prioritization score (out of 10), which focuses on ranking projects by the risks associated with building safety, security, and function.
o Optional Level 2: Deficiencies Report (PDF and Excel formats) o Optional Level 2: Project Development Report (PDF and Excel formats) highlighting costed, prioritized list of implementation projects

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
10 PARKS AND RECREATION ASSESSMENT (OPTIONAL)
AECOM can conduct a Level 1 and 2 assessments of Los Altos Hills’ Parks and Recreation assets separate from any buildings on site. The Level 1 assessment will record whether the system is present, year of install/last renewal and condition (good/fair/poor). Level 1 projects focus on recapitalization and major projects. Level 2 assessments will identify specific deficiencies related to deferred maintenance, and costed implementation projects will be developed to address those smaller issues.

These assessments include higher value items such as hardscape/pavement, irrigation (controllers and other visible items), lighting, electric distribution, signage, turf and grasses, drains, fences/gates/walls, liquid, gas and sanitary sewerage site utilities, water distribution, site furnishings and fountains.

Optional Level 1 Reports: Park and Recreation Assessment Reports (PDF and Excel formats) highlighting the:
• Site Summary Report outlining existing site systems
• Present Replacement Value detailing the like for like replacement cost of the site elements
• Costed System Service Life Report
Optional Level 2 Reports
• Optional Level 2: Site Deficiencies Report (PDF and Excel formats) • Optional Level 2: Site Project Development Report (PDF and Excel formats) highlighting costed, prioritized list of implementation projects PAVEMENT CONDITION ASSESSMENTS: (OPTIONAL)
AECOM can conduct on-site Level 1 and Level 2 pavement condition assessments for Los Altos Hills’ asphalt and concrete lots. Unlike facility assessments, Level 1 and Level 2 pavement condition assessments are conducted the same time. For these types of assessments, a two to threeperson team will collect all condition and distress information in the field. This team consists of one to two transportation civil engineers who will collect pavement information, and one architect to collect site conditions and civil deficiencies.

Level 1 assessments collect high-level information about the age and condition of the lots’ general pavement and site elements, rating each field a good, fair or poor rating. Examples of this high-level information include pavement type and

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
11 last repavement year, as well as the presence, condition, and age of important elements like storm drains and site lighting. Similar to building assessments, the information collected during the Level 1 assessment will be used to highlight areas of the lots that require additional attention during the Level 2 assessment.

Level 2 assessments collect finer details about the lot’s pavement condition and site deficiencies. Prior to assessment, AECOM will produce site plans with equally spaced grids, and will select random samples to perform an in-depth assessment of the variety of pavement distress types in the lot. Transportation civil engineers collect several distress samples and record their type of distress, size (density), and severity. These distress samples will later be used to calculate the Pavement Condition Index (PCI), a numerical index ranging from 0 to 100 that is used to indicate the general condition of a pavement. The architect will collect deficiencies for all site elements except for physical asphalt condition themselves. He or she may also provide any real-time notification of immediate safety concerns about the site. In addition, the architect will tag any county-owned equipment associated with the function of the lot, such as gate operators.

This is a rapid visual inspection, utilizing parametric sampling to determine overall pavement condition. AECOM’s Pavement Assessment program is based on American Society for Testing and Materials (ASTM) standard methodology and has been utilized in assessing parking lots for the remainder of Los Angeles County. No destructive testing will be performed. The civil engineers performing the work evaluate cracking patterns and depth to determine the overall condition of the pavement and bring problem areas to the attention of Los Altos Hills. A Pavement Condition Index score and degradation curves will be generated for all parking lots.

After the Level 1 and Level 2 pavement condition assessments are finished, AECOM will provide data QA, analysis and provide the following reports:

Optional Level 1 Pavement Assessment Reports:

The Level 1 assessment is a condition-based assessment, where parking lot or service yard systems are aged and rated as good, fair, poor, or not present.

Optional Level 2 Pavement Assessment Reports:

Like building assessments, after the team is finished with QA and analysis of the lots’ distresses and site deficiencies, the parking lots will go through a

Los Altos Hills Community Needs
+ Capital Planning Strategy March 7, 2022
12 similar Project Development procedure, where AECOM will develop projects by bundling distress and deficiency data from the site. The Project Development data displays all the distress samples and deficiencies within each project, their quantities, severity, actions, and costs. Typical equipment included in the barcoding exercise for parking lots includes outdoor tanks, gate motors, etc.

Each project is then costed by AECOM cost estimators.

March 4, 2022
Peter Pirnejad
City Manager
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
Re: MIG Proposal for a Community Facility Needs Assessment Dear Mr. Pirnejad:

Thank you for asking MIG to help design and facilitate an engagement process and document needs for a civic and community facility in Los Altos Hills. MIG is a national leader in park and public facility planning, with expertise in facilitating a community-driven process to identify indoor/outdoor needs and actionable strategies for creating public spaces that support. community use, town business, and recreation. We are well known for leading visioning, facilitation, consensus-building, capacity building, and public processes to unite communities around common goals. MIG works together with key stakeholders, City leaders, and staff in collaborative work efforts that are open, transparent, and inclusive. Our nationally recognized process of facilitation and consensus building is rooted in creative engagement strategies that use a broad set of traditional and cutting-edge tools.

MIG has conducted numerous strategic community engagement processes for cities, districts and other public agencies in California, across the West, and beyond. This includes civic center planning with the City of Napa, community center planning and design in Los Altos, as well as parks and recreation system planning in Palo Alto, Cupertino, and Irvine, where planning for major community facilities was part of these efforts. Descriptions of key projects are available on request.

For this project, we offer the multi-disciplinary expertise of our firmwide team of approximately 300 staff.

Key leaders for this effort include:
• Kate Joncas, Director of Urban Strategy and Development; • Cindy Mendoza, Director of Parks and Recreation; and
• Ryan Mottau, Director of Digital Engagement.

Ryan will serve as the primary point of contact and Project Manager for MIG. Resumes for each of the key team members are attached.

MIG’s proposed scope of work is designed to deliver what the Los Altos Hills staff and City Council will need to make decisions around the potential expansion of community facilities. As the project moves forward, our team will remain flexible, responding to the evolving needs of the community. Additional detail about the billing rates, amount of time per task, and anticipated cost of this work is provided in the attached budget spreadsheet.

MIG 2 , Inc.

We are excited to assist Los Altos Hills with this project and ready to move forward quickly after approval of the scope and fee. If you have any questions, please reach out to Ryan Mottau ([email protected]) or myself ([email protected]). We look forward to working with you.

Sincerely,
Cindy Mendoza, CPRP
Director of Parks and Recreation
503-297-1005 x2100

MIG 3 , Inc.

Attachment A: Scope of Work

1. Project Initiation (March)
Following a notice to proceed, the MIG team will promptly schedule a meeting with the City’s Project Team to refine the project schedule, establish communications protocols, and clarify any remaining questions. The MIG team will also review any further background documents or information surfaced by the team.

Deliverables:
• Project Team Initiation Meeting
• Background Information Review/Community Reconnaissance

2. Community Engagement (April – June)
MIG will define a community engagement strategy and provide a memo for City review. This will include key information about the audiences, information needs, methods, schedule, and target outcomes. As part of this task we anticipate offering the following: consultation on one or two planned City-wide surveys using Flashvote; two town hall-style meetings facilitated in a digital format with a component for those who cannot attend; a committee and community input toolkit to assist City staff in involving the City’s standing committees and diverse community groups; and a series of up to 10 stakeholder interviews for one-on-one interaction with key influencers. MIG will provide collective summary of all engagement activities to identify unique cross-cutting themes and community priorities across all activities.

Deliverables:
• Engagement Strategy Memo
• Flashvote survey design consultation
• Town Hall Meetings (2), including agenda, digital meeting format, and materials for posting to City website.
• Committee & Community Input Toolkit
• Stakeholder Interviews (10)
• Consolidated summary memo of community engagement findings

3. City Council Engagement (March – August)
The project team will keep the City Council informed throughout the project by providing an update at each Council meeting while the project is active. MIG will provide five updates in document (pdf) or presentation (PowerPoint) form to encourage City Council members to ask questions and provide any additional context or guidance to contribute to the project. MIG will present these updates to Council (via video meeting) in three meetings.

Deliverables:
• Update Materials (5 written updates)
• Presentation to Council (3 meetings)

4. City Staff Engagement (April – July)
MIG will work with the City’s selected architect to develop an understanding of the needs of City staff for office and meeting space. MIG will develop a short survey for all staff to provide initial input on the current and anticipated needs for working space. Using information on comparable work spaces (provided

MIG 4 , Inc.
by the City’s architect), MIG will analyze survey results within the context of typical needs in similar communities. The project team will keep City staff updated along with targeted questions that tap into the professional staff members’ knowledge of the community.

Deliverables:
• Coordination meeting with City selected architect
• Working space needs survey
• Comparison to standards for civic/community space in similar communities (standards provided by City contracted architects)

5. Community Facilities Needs Assessment Report (July – August) Combining the input of the community, City Council, staff and the technical knowledge of the project team, MIG will draft a summary assessment of needs to expand or create an indoor/outdoor public space that serves community gathering, recreation, and City business needs. This draft will also include general approaches to meeting each of these needs, based on the developed understanding of Los Altos Hills. The draft will be delivered to the City staff on the project team for review, with an opportunity for one round of consolidated comments before delivery to City Council for consideration. The final report will be prepared following any comments or revisions by City Council.

Deliverables:
• Administrative Draft Report
• Council Draft Report
• Final Report

6. Project Management and Administration (5 months)
MIG will maintain regular communication, as established in the Project Initiation phase, which will include schedule, budget updates, and invoicing. The budgeted resources in this phase of work assumes 5 months of project duration.

Deliverables:
• Monthly invoicing and communications
• Organized and packaged project files

Los Altos Hill Community Facilities Needs Assessment
Process Schedule
1: Project Scope &
Contracting
2: Community
Outreach Plan
Development
3: Community Outreach
Implementation
Next Steps
(Pending City
Council
Direction)
4: Community Outreach Results
and Final Report
City Council Engagement
March 17, 2022
Review Proposed
Scope and Process
April 21, 2022
Council update:
• Community
Engagement Plan
May 19, 2022
Council update
presentation:
• Community
Engagement
• Town Hall space
needs analysis
August 18, 2022
Council update
presentation:
• Council draft
report
• Approaches to
meeting needs
• Council
Direction on
Project
Project Team &
City Staff
Engagement
Community
Engagement April
 Flashvote Survey
 Committee &
Community
Input Toolkit
April
 Project Kickoff
 Review Flashvote
Survey #2
 Working Space Survey
May
 Project Team
Coordination
 Working Space
Survey Results
June
 Committee and
Stakeholder
meetings
July - August
 Project Team
Coordination
 Administrative
draft report
March April May - June July-August
June
 Project Team
Coordination
 Town Meeting #1
results
July
 Town Hall
Meeting #2
May
 Meetings with
Committees and
Stakeholders
 Town Hall
Meeting #1
 Town Hall
Extension -
questions/video
June 16, 2022
Council update:
• Community
Engagement
July 21, 2022
Council update
presentation:
• Review Results
of Community
Engagement
• Needs Analysis
 Confirmation of
Project Goals
 Review Flashvote
Survey #1
 Engagement
Strategy
Development

AREAS OF EXPERTISE
» Park and Recreation
Planning
» Recreation Programming
» Community Needs
Assessment
» Recreation Trends

EDUCATION
» MA, Geography, (Teaching
Fellowship), University of
Oregon
» BS, Geography (Honors
Scholar), minors in
Environmental Studies and
English, James Madison
University

REGISTRATIONS
» NRPA Certified Park and
Recreation Professional

PROFESSIONAL AFFILIATIONS
» Certified Park and
Recreation Professional
» California SCORP Advisory
Focus Group
AWARDS
» CPRS Creating Community
Award for Excellence, Apple
Valley Parks and Recreation
Master Plan, 2014
» ORPA Vision Insight
Planning Award, Gresham
Parks & Recreation, Trails
and Natural Areas Master
Plan, 2010
» Park Facility Development
Guidelines, Irvine, CA
» Parks and Recreation Master Plan,
Apple Valley, CA
» Parks and Recreation Master Plan,
Arcata, CA
» Parks and Recreation Master Plan,
Sunnyvale, CA
» Parks, Trails and Recreation Master
Plan, South Lake Tahoe, CA
» Parks and Recreation Master Plan,
Murray, UT
» Parks and Recreation System Plan,
Cupertino, CA
» Parks, Recreation, and Open Lands
Plan, Loveland, CO
» Park Development Ordinance and
Site Selection Criteria, Parker, CO
» Park Dedication and Development
Standards, Amarillo, TX
Cindy Mendoza, CPRP

DIRECTOR, PARK AND RECREATION
Cindy Mendoza’s leadership and award-winning expertise in park and recreation planning is a catalyst for community livability across the nation. Her affinity for developing parks and programs began 35 years ago as a recreation leader and soccer coach for underserved kids in her community. Through this work, she saw firsthand the life-changing benefits of parks, programs, and natural areas to youth and their families. Clients and colleagues find Cindy to be a solutionoriented pragmatist, working collaboratively to strategize the right mix of programs, facilities, and policies to maximize resources and meet each community’s unique needs. As a writer and facilitator, she brings together diverse perspectives, synthesizing outreach findings and technical data to articulate desired outcomes and support action. An authority in the field, she has published and spoken extensively at the state and national level on the evolution of parks and recreation and its contributions to community livability. As MIG’s Director of Parks and Recreation, Cindy offers best practices and the capacity to make all communities thrive though people, parks, and programs.

SELECTED PROJECT EXPERIENCE
» Parks and Recreation Master Plan
(ORPA Planning Award),
Tualatin, OR
» Tualatin Basalt Creek Recreation
Plan, Tualatin, OR
» Parks, Recreation, and Open Space
Master Plan, SDCs, and Rogers Park
Design, Forest Grove, OR
» Recreational Programs Plan,
Tigard, OR
» Parks and Recreation Master Plan
(CPRS Award for Excellence),
Apple Valley, CA
» Parks, Recreation, and Open Space
Master Plan, West Linn, OR
» Park Master Plan for New
Developments, Tracy, CA
» Parks and Recreation, Trails, and
Natural Areas Master Plan (ORPA
Vision, Insight, Planning Award),
Gresham, OR

EDUCATION
» BBA, Urban Geography
joint major, Simon Fraser
University, Burnaby, British
Columbia

PRESENTATIONS
» Out’Reach: Beyond
the Usual Limits of
Engagement, NRPA 2015
» Go Big or Go Home!
Creating Successful
Destination Venues, NRPA
2013, 2014
» Reinvigorating the Mature
Park and Recreation
System, NRPA 2013, 2014
» Why Can’t We Play Here?
and ¼ Mile to What and
Where?, NRPA 2012

DIGITAL TOOL PROFICIENCY
(SELECTED)
» Zoom
» Maptionnaire Map-based
Survey
» Lime Survey
» Google Forms
» Survey Monkey
» Wufoo
» OpenGov
Ryan Mottau

DIRECTOR OF DIGITAL ENGAGEMENT
Ryan Mottau is a national expert in recreation and public facility planning who has prepared system plans that develop and improve park, trail, recreation, and education facilities for communities around the country. The potential of parks and recreation to enhance urban livability drew Ryan to this area of specialization. The emerging consensus about parks, recreation, and natural spaces as important contributors to urban economics, environmental impacts, and physical and mental health pushes him forward. He creatively adapts and applies community engagement and data collection tools—such as online platforms that increase turnout and broaden outreach—to test community priorities, evaluate park and recreation services, and gather valuable input for action-oriented decision making. As a project manager, Ryan combines his extensive content knowledge—drawing upon 18 years of project experience and continuous tracking of national and international trends—with skillful process design, facilitation, and analysis to ensure that communities develop politically and financially feasible implementation plans.

RELATED EXPERIENCE
» SACOG Regional Trails Plan
Interactive Map Engagement,
Sacramento, CA
» Parks, Recreation and Open
Space Master Plan, Palo Alto, CA
» Online Engagement for Inclusive
Play Area Design, Hillsboro, OR
» Equity in Parks and Recration
Survey, Bend Park and Recreation
District, Bend, OR
» Online Priorities Workshop,
Sherwood PRMP, OR
» Parks and Recreation Community
Questionnaire, Tukwila, WA
» Parks, Recreation, Open Space
and Natural Resources Plan,
Renton, WA
» Pasadena Community College
Education Master Plan Outreach,
Pasadena, CA
» Rhody Rising Main Street
Redevelopment Plan Online
Questionnaire,
Clackamas County, OR
» Denver Play Strategy
Questionnaire, Denver, CO
» Recreation Survey & Community
Recreation Questionnaire, Coeur
d’Alene, ID
» Sonoma County Integrated Parks
Plan Questionnaire,
Sonoma County, CA
» San José Greenprint, Trails
Strategic Plan, San José, CA
» Stevens Creek Interactive
Mapping Outreach, Cupertino,
CA
» Education Master Plan Outreach,
Pasadena, CA

Kate Joncas

EDUCATION
» BS, Community Sciences,
University of WisconsinGreen Bay, Cum Laude

SELECT COMMUNITY

ENGAGEMENT
» Bellwether Housing Board
of Trustees (current)
» Seattle Community Police
Commission (2012 – 2014)

PRESENTATIONS
» IDA Webinar “Connecting
with Downtown
Neighborhoods
» ULI Webinar “Sustaining
Downtowns Post COVID”
» IDA Master Talk: “Alexa,
What Happened to My
City?”
Kate Joncas is an urban development expert with a proven track record of implementation. By fostering public and private sector collaboration, she designs innovative strategies that address complex problems in urban areas of all sizes. As Seattle Deputy Mayor, she led waterfront redevelopment and the negotiations for the Convention Center expansion. While CEO of the Downtown Seattle Association, she led one of the most successful revitalization projects in the country, including advocacy for two Convention Center additions. She has successfully tackled a wide range of challenges facing communities in an era of rapid change and rising disparity.

As MIG’s Director of Urban Strategy and Development, Kate offers her finely honed expertise and skills as a facilitator and strategist to bring people of different backgrounds and perspectives together in defining and pursuing a shared strategic vision to improve their communities. Her intimate knowledge of public, private, and nonprofit sectors; urban project management; real estate development; governance; and decision-making combined with her deep experience in stakeholder engagement and politics enables her to interact with all parties of interest. She is active in the international downtown community and sits on boards and commissions in service to the profession.

DIRECTOR OF URBAN STRATEGY AND DEVELOPMENT

RELATED EXPERIENCE
» Long Beach Development
Corporation Strategic Plan,
Long Beach, CA
» City of Seattle, Strategic Advisor,
Business Improvement Districts,
Seattle, WA
» Central Houston, Future Priorities
Presentation and Work Session,
Houston, TX
» Strategic Advisory Services and
Implementation of the City of
Napa/Civic Center Campus
Project,
Napa, CA
» Downtown Kansas City 2030
Strategic Plan, Kansas, MO
» South Park Los Angeles Strategic
Plan, Los Angeles, CA
» Olympia Downtown Alliance
Business District Strategy,
Olympia, WA
» Results for America, Research
on Performance Metrics for
Workforce Development
Programs
» Downtown Sacramento
Partnership Strategic Plan,
Sacramento, CA
» Green River College Equity
Centered Strategic Vision,
Auburn, WA
» Third Street Promenade
Stabilization and Economic
Vitality Plan, Santa Monica, CA

Attachment B: Estimated Project Cost
Los Altos Hills I COMMUNITY FACILITIES NEEDS ASSESSMENT Hrs@ $185 Hrs@ $165 Hrs@ $250 Hrs@ $105
Task 1: Project Initiation

1.1 Project Team Initiation Meeting 2 $370 2 $330 2 $500 2 $210 8 $1,410 $1,410

1.2 Background Information Review/Community Reconnaissance 2 $370 2 $330 1 $250 8 $840 13 $1,790 $1,790 Subtotal 4 $740 4 $660 3 $750 10 $1,050 21 $3,200 $0 $3,200 Task 2: Community Engagement

2.1 Engagement Strategy 2 $370 8 $1,320 2 $500 8 $840 20 $3,030 $3,030

2.2 Survey Design Consultation 2 $370 6 $990 2 $500 $0 10 $1,860 $1,860

2.3 Town Hall Meeting #1 4 $740 8 $1,320 4 $1,000 8 $840 24 $3,900 $200 $4,100

2.4 Town Hall Meeting #2 4 $740 8 $1,320 4 $1,000 8 $840 24 $3,900 $200 $4,100

2.5 Committee & Community Input Toolkit 4 $740 6 $990 $0 12 $1,260 22 $2,990 $200 $3,190

2.6 Stakeholder Interviews (10) 6 $1,110 $0 4 $1,000 5 $525 15 $2,635 $2,635

2.7 Community Engagement Findings Summary 2 $370 4 $660 2 $500 24 $2,520 32 $4,050 $4,050 Subtotal 24 $4,440 40 $6,600 18 $4,500 65 $6,825 147 $22,365 $600 $22,965 Task 3: City Council Engagement

3.1 Update Materials (5 meetings) 3 $555 3 $495 6 $1,500 12 $1,260 24 $3,810 $3,810

3.2 Presentation by Project Team (3 meetings) 3 $555 3 $495 3 $750 $0 9 $1,800 $1,800 Subtotal 6 $1,110 6 $990 9 $2,250 12 $1,260 33 $5,610 $0 $5,610 Task 4: City Staff Engagement

4.1 Coordination with Selected Architect 2 $370 4 $660 2 $500 $0 8 $1,530 $1,530

4.2 Working Space Needs Survey $0 8 $1,320 $0 16 $1,680 24 $3,000 $200 $3,200

4.3 Comparison to Standards $0 2 $330 $0 12 $1,260 14 $1,590 $1,590 Subtotal 2 $370 14 $2,310 2 $500 28 $2,940 46 $6,120 $200 $6,320 Task 5: Community Facilities Needs Assessment Report

5.1 Synthesis of Community, Recreation and Business Needs 6 $1,110 8 $1,320 6 $1,500 12 $1,260 32 $5,190 $5,190

5.2 Administrative Draft Report 4 $740 8 $1,320 4 $1,000 32 $3,360 48 $6,420 $6,420

5.3 Council Draft Report 2 $370 2 $330 2 $500 8 $840 14 $2,040 $2,040

5.4 Final Report 2 $370 2 $330 2 $500 8 $840 14 $2,040 $2,040 Subtotal 14 $2,590 20 $3,300 14 $3,500 60 $6,300 108 $15,690 $0 $15,690 Task 6: Project Management and Administration

6.1 Five Months of Project Management and Administration 10 $1,850 15 $2,475 $0 10 $1,050 35 $5,375 $5,375

6.2 Project Close-Out $0 2 $330 $0 2 $210 4 $540 $540
Subtotal 10 $1,850 17 $2,805 0 $0 12 $1,260 39 $5,915 $0 $5,915 60 $11,100 101 $16,665 46 $11,500 187 $19,635 394 $58,900 $800 $59,700 10% Markup (Direct Costs/Administrative) $80 $80
$59,780
e s t i m a t e d p r o j e c t c o s t
MIG, Inc.

Director of Parks
and Recreation
Ryan Mottau Kate Joncas
Director of Digital
Engagement
Director of Urban
Strategy and
Development
Project Associate
Cindy Mendoza
Note: Meetings and research are anticipated to be completed remotely to maximize reach and efficiency.

Direct costs reflected here are technology costs to access a range of tools from video conferencing to online surveys provided by MIG.

Cost for accomodation requests or translation will be the responsiblity of the City of Los Altos Hills, MIG can assist in arranging and designing to maximize inclusion in meetings and activities.

MIG
Direct
Costs
Professional
Fees
Totals
MIG
Totals

SUBTOTAL

TOTAL PROJECT COSTS
MIG, Inc. Los Altos Hills - Community Facilities Needs Assessment | Fee Proposal

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 17, 2022
TO: Honorable Mayor and Councilmembers
FROM: Cody Einfalt, Management Analyst II
RE: Memo to Council on the Los Altos Hills 2022 Summer Internship Program
RECOMMENDATION: That the City Council:

Receive and accept this report as an information item to update the Council on staff’s efforts to realize the Council’s 2022 Strategic Priorities.

OVERVIEW:

One of the projects set forth at the January 25, 2022 City Council Priority Setting Session is to provide a summer internship program at Town Hall this year.

The goal of the internship program at Town Hall will be to introduce and encourage current students and new graduates to local municipal governments. The hope being that internships like this will serve as a platform to connect a diverse student population with agencies that recognize their value and provide important opportunities for applicants to bring fresh ideas while gaining valuable hands-on experience in the public sector.

The internship program will bring benefits to the Town including leadership development, talent development, promoting the profession of public administration, while also allowing Los Altos Hills to create an environment for future applicants to see the benefits of working for the Town. Further, this program will allow current staff to see the talent that may be on the market in the coming years.

Town staff has begun working with NextGen Silicon Valley, which is an organization sponsored by the City / County Managers Associations of San Mateo and Santa Clara Counties. The organization is chartered to identify programs to address the “retirement wave” of baby-boomer managers and professionals who are exiting local government in the region. In 2021, 13 agencies participated in the program and hosted 225 interns.

As a part of hosting the Town’s internship program with NextGen, the future interns will be able to take advantage of NextGen’s learning forums. Twice over the summer, NextGen will be hosting two learning forums for the interns in both counties. These forums are aimed at providing additional training and information to the interns as they AGENDA ITEM #8.H

learn about applying and working within the public sector. The two learning forum topics for summer 2022 are “Landing the Job” and a panel discussion with current public administrators.

THE PROGRAM:

Town staff intends to advertise five, full-time, in-person, paid, summer internships which would work with the City Manager, Admin Services, Community Development, Public Works/Engineering, and Parks and Recreation Departments. Each position will have an hourly paid of $15-$20 an hour. Compensation will be based on experience. There are funds available within each of the department’s budgets to over the cost of wages for their intern.

The internship program is tentatively scheduled to run June 7th through August 26th, 2022. Open recruitment will begin shortly after the City Council meeting in March, with applications due on Friday, April 22, 2022. The interviewing process of candidates will take place in May with the onboarding to begin the first week of June.

The five interns will have workstations in the enclosable room rear at the rear of the Council Chambers at the large conference table.
2022 CITY COUNCIL STRATEGIC PRIORITIES:

Town staff worked with Town volunteer committees and the Council to establish goals for the year 2022. This project complies with the effort to increase the Town’s civic leadership capacity, which meets the policy goal related to maintaining quality of life and community character.

FISCAL IMPACT:

Funds are available within the five departments’ budgets due to the salary savings which occurred over the past year. Several positions in Town, such as the administrative clerk technician, finance accountant, and assistant engineer, have experienced vacancies. Funds which would be sent on these positions will be used to pay the interns at $15-20 an hours.

ENVIRONMENTAL REVIEW:

The proposed program is exempt from California Environmental Quality Act (CEQA) due to the internship program not constituting a “project” under CEQA.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 7, 2022
TO: Honorable Mayor and Council Members
FROM: Sofia Mangalam, Planning Director
RE: Notification of Fast Track Approval – Lands of Liu
At the March 1, 2022 Fast Track Site Development Hearing, the following application was approved:
25959 Alicante Lane – File #SD21-0088 – Lands of Liu
Site Development Permit for a new 5,338 square-foot two-story residence with a 2,757 square-foot basement, an attached 853 square-foot accessory dwelling unit (ADU), a 271 square-foot cabana, a 1,131 square-foot swimming pool, and a 5,897 tennis court.

CEQA review: Categorical Exemption per Section 15303(a); 15303(e) Project Planner: Jeremy Loh
Public notice of the hearing was sent on February 18, 2022 to all properties within 500 feet and posted on the site. Copies of the Fast Track Fact Sheet, Fast Track Hearing Report and conditions of approval are attached.

If you wish to appeal this application and review it at a future City Council meeting, you may indicate your intention to appeal in a written request to the City Clerk by 5:00 p.m. on March 23, 2022.

AGENDA ITEM #8.I

Town of Los Altos Hills March 1, 2022
Fast Track Hearing Fact Sheet
Project Description: New 5,338 square-foot two-story residence with a 2,757 square-foot basement, an attached 853 square-foot accessory dwelling unit (ADU), a 271 square-foot cabana, a 1,131 square-foot swimming pool, and a 5,897 tennis court.

File Number: SD21-0088
Address: 25959 Alicante Lane
Owner(s): JingJing Liu
Staff Planner: Jeremy Loh, Associate Planner
Site Data
Net Lot Area: 1.000 acres
Average Slope: 10.6%
Lot Unit Factor: 0.987
Floor and Development Area (square footage):

Area Type Maximum Existing Proposed Increase Remaining
Development 14,583 14,097 14,571 474 12
Floor 5,892 5,862 5,662 -200 230
Basement (0) (2,757)
ADU credit 800 square feet (0) (853)
Height: Maximum Proposed
On Vertical Plane 27’ 26’-4”
Lowest to Highest 35’ 26’-4”
Setbacks: Minimum Proposed
Front (south) 40’ 40’-8”
Side (east) 30’ 30’-11”
Side (west) 30’ 37’-0”
Rear (north) 30’ 112’-0”
Exterior Materials: Standing seam metal roofing, metal chimney shrouds, smooth cement plaster, aluminum edged windows and doors, and painted wood garage doors
Parking: Required spaces: 5, 4 out of setbacks
Proposed: 5; 3 in garage, 2 uncovered
Fast Track Points: 9 (Less than 15 points required to be eligible for Fast Track process) Grading: Cut: 2,740 CY Fill: 240 CY Export: 2,500 CY
Sewer/Septic: Sewer
Environmental Design and Protection Committee: Applicant should retain front yard trees and shrubs during construction, side yard tennis court will likely require additional landscape screening. Observed multiple trees appear to be cut down in anticipation of development, verify if permits needed with arborist report. Pool lights should face the home and no lighting is permitted for the tennis court.

Arborist report provided by applicant shows multiple unprotected species cut down including multiple privet, apple, elm, cherry, and pine trees.

Pathways Committee: Noted that Alicante Lane is a cul-de-sac with nine residences and requested payment of pathway fee.

Open Space Committee: Project routed to Committee, no comments as property has no slopes over 30%, no proximity to a creek, and no concentration of oak trees.

Town of Los Altos Hills March 7, 2022
Fast Track Hearing Report
Project Description: New 5,338 square-foot two-story residence with a 2,757 square-foot basement, an attached 853 square-foot accessory dwelling unit (ADU), a 271 square-foot cabana, a 1,131 square-foot swimming pool, and a 5,897 tennis court.

File Number: SD21-0088
Address: 25959 Alicante Lane
Owner(s): JingJing Liu Living Trust
Staff Planner: Jeremy Loh, Associate Planner
Attendance:

Sofia Mangalam, Planning Director
Jeremy Loh, Assistant Planner
Mark Godby, Project Architect
Hong Wei, Project Architect
Jing Jing Liu, Property Owner
Vijay Chawla, Environmental Design and Protection Committee (EDPC) Carol Gottlieb, EDPC
Elaine Liu, Neighbor
Chris Fennell, Neighbor
Project Issues: Proposed project is located at the end of Alicante Lane and complies with all applicable Code sections and is several feet shorter than the existing residence and is located in approximately the same location. One neighbor voiced concerns related to landscape screening and fencing potentially damaging vegetation on their property by depriving shade or damaging roots. No fencing is proposed or approved with the application and landscape screening will be submitted after the house has been framed. The neighbor was also concerned about tennis balls potentially exiting the site and wanted to confirm that a fence will be proposed around the tennis court and requested a net be installed over the tennis court. The netting discussion will be brought back to the planning department at landscape screening phase. Pool equipment encroaches slightly into the side yard setback and shall be relocated to outside of the required side yard setback.

Environmental Design and Protection Committee: EDPC comments prior to the hearing were concerned about clear cutting of vegetation prior to development, which the project arborist report confirmed no protected trees were removed. The committee recommended a reduction in the number of light fixtures flanking the cabana structure’s doors. Given that the cabana features a covered patio, the number of light fixtures were deemed consistent with similar patio areas and unmodified by staff. The committee also wanted to ensure that a matte finish be proposed for the standing seam metal roof.

Conditions of Approval:
• Standard conditions of approval;
• Project specific conditions:
• Pool equipment shall not be located in required setbacks • Metal roofing shall have a matte finish
• Tennis court shall be enclosed with 10-foot fencing or netting Planning Director Action:

File #SD21-0026 (Lands of Liu) was approved at the March 1, 2022 Fast Track Site Development Hearing subject to the attached conditions and a 21-day appeal period. 3 / 7 / 22
Sofia Mangalam, Planning Director Date
Project plans are available for review on the Public Meeting Resource page on the Town’s website at https://www.losaltoshills.ca.gov/501/Public-Meeting-Resources.

For questions or additional information, contact project planner Jeremy Loh by phone at (650)- 947-2544 or by email at [email protected].

CONDITIONS OF APPROVAL
Lands of Liu – 25959 Alicante Lane – File# SD21-0088

PLANNING DEPARTMENT

1. No other modifications to the approved plans are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes.

2. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

3. Tennis court shall be enclosed with 10-foot maximum height fencing or netting. No new fencing is approved with this application except for tennis court fencing or netting.

4. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.

All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

5. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, staff will review the water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

6. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

7. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

8. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines, except the attached ADU which may be no less than four (4) feet from the side property line.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

9. The property owner shall remove all Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.

10. Roof eaves of all structures shall not encroach into the required side and rear yards. The roof eaves shall be shown on the site and civil plans in the construction drawings.

11. Exterior lighting is approved as shown on the plans. Any changes to the approved lighting plan shall be approved by the Planning Department prior to installation. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures. Light fixtures shall not exceed color temperature of 3000K and emit no more than 600 lumens. No lighting may be placed within setbacks except two driveway or entry lights.

12. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

13. Metal roofing shall have a matte finish indicated on building plan set.

14. Standard swimming pool conditions:
a. Pool lights shall face the house and be designed so that the source is not visible from off-site.

b. Drainage outfall structures shall be constructed and located to the satisfaction of the City Engineer.
c. Equipment shall be enclosed on all sides for noise mitigation and screening and shall not be located within setbacks.
d. No more than four (4) lights may be located in the pool.

15. For swimming pools, at least one of the following safety features shall be installed to the satisfaction of the Town Building Official:
a. The pool shall be isolated from access to the residence by an enclosure (fencing). b. The pool shall be equipped with an approved safety pool cover. c. The residence shall be equipped with exit alarms on those doors providing direct access to the pool.

16. All doors providing direct access from the home to the swimming pool shall be equipped with a self-closing, self-latching device with a release mechanism placed no lower than 54 inches above the floor.

17. The pool equipment shelter shall be completed prior to final inspection. The shelter shall include sound attenuation material on the inside and the exterior of the shelter shall utilize exterior materials and colors matching the proposed residence.

18. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

19. Fire retardant roofing (Class A) is required for all new construction.

20. All space heating and water heating systems installed in a new residence and/or detached habitable building shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

21. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

22. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

23. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.

ENGINEERING DEPARTMENT

24. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

25. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

26. All public utility services serving the new residence shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

27. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Alicante Lane, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.

28. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

29. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

30. To ensure the existing sewer lateral is in good condition and watertight, the Town requires a water pressure test and a video inspection to be conducted on the entire section of existing lateral from house to sewer main prior to acceptance of plans for building permit plan check.

The owner is responsible to provide necessary cleaning and/or repairs within the lateral and at the connection if the lateral is found in a defect condition. The inspection video (Windows media format or equivalent) and related proof of repairs shall be submitted to the Public Works Department for review and approval.

31. The property owner shall provide a copy of the Residential Service Design Load Information to the Public Works Department prior to acceptance of plans for building permit plan check.

32. All hydrant use is strictly prohibited by the Purissima Hills Water District. A permit for obtaining water for grading and construction purposes must be obtained from the Purissima Hills Water District and submitted for approval to the Town Engineering Department prior to acceptance of plans for building plan check. The permit will authorize the use of water from specific on-site or off-site water sources.

33. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.

34. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

35. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

36. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

37. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.

FIRE DEPARTMENT

36. The fire flow for this project is 1,250 GPM at 20 psi residual pressure since an automatic fire sprinkler system will be installed. Note: The minimum required number and spacing of the hydrants shall be in accordance with CFC Table C102.1. Letter received. Hydrant is capable of meeting required fire flow.

37. Provide access roadways with a paved all weather surface, a minimum unobstructed width of 20 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a maximum slope of 15% and able to withstand an imposed load of 75K pounds. For installation guide lines refer to Fire Department Standard Details and Specifications sheet A-1. CFC Section 503. The road leading to the proposed residence meets the minimum width and slope.

38. An automatic residential fire sprinkler system shall be installed in one- and two-family dwellings. Sprinklers are required for the primary residence, attached ADU, and detached poolhouse.

39. Potable water supplies shall be protected from contamination cause by fire protection water supplies. The applicant and any contractors shall contact the water purveyor supplying the site of such project and shall comply with the requirements of that purveyor. These requirements shall be incorporated into the design of any water based fire protection systems, and/or fire suppression water supply systems or storage.

40. All construction shall comply with applicable provisions of the CFC Chapter 33 and Standard Detail and Specifications SI-7.

41. Approved numbers or addresses shall be placed on all new and existing buildings in such a position that it is plainly visible and legible from the street or road fronting the property.

Numbers shall be a minimum of four-inches high with a minimum stroke width of 0.5 inch (12.7 mm) and shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters.

Project approval may be appealed if done so in writing within 21 days of the date of the approval.

The building permit cannot be issued until the appeal period has lapsed. The applicant may submit construction plans to the Building Department after the appeal period provided the applicant has completed all conditions of approval required prior to acceptance of plans for building plan check.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date (until March 1, 2023). All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: REVIEW OF THE AUTOMATIC LICNESE PLATE READER PILOT

PROGRAM AND RESOLUTION ACCEPTING THE CONTINUED USE OF

THE ALPR SYSTEM IN TOWN
FROM: Cody Einfalt, Management Analyst
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Review the findings of the ALPR pilot program and consider approving the resolution to accept the continued use of the ALPR cameras in Town.

BACKGROUND:

On April 15, 2021, the Los Altos Hills City Council approved of a plan to install 40 Automatic License Plate Readers cameras (ALPRs) at fixed locations throughout Town for the purposes of deterring crime and helping to create a safer environment for all those who live, work, or visit the Town. The system was approved under a 60-day no-cost pilot program (Attachment 2).

The implementation plan consisted of an ALPR camera at all street entrances to Town which would scan license plate information of inbound traffic. Several other major intersections within Town boundaries have cameras installed as well. Using this system, license plate information is compared against law enforcement lists of license plates associated with stolen vehicles and people that have committed a crime. If the ALPR system detects any matches, the Santa Clara County Office of the Sheriff is notified immediately to investigate.

On February 17, 2022, the City Council approved a set list of evaluation criteria in which to review the ALPR pilot program. This report includes the findings of that set list of criteria for the purposes of determining whether to extend the use of the cameras based the 60-day pilot period. The pilot period runs February 1st – March 26th.

RECENT RESIDENTIAL BURGLARIES IN LOS ALTOS HILLS
The following information was provided by the Santa Clara County Sheriff’s Office in response to the recent burglaries in Town.

In the past two months, the Town of Los Altos Hills has experienced an uptick in residential burglaries as compared to last year. In January and February of this year, there have been a total of 11 incidents reported, more than past years for the same time frame.

AGENDA ITEM #9.A
C.E.

P.P.

Staff Report to City Council Page 2
Review of the ALPR Pilot Program
March 17, 2022
Criminals are focusing on affluent communities throughout the State of California. They are determined burglars, which is why the Sheriff’s Office is working with local, state, and federal law enforcement agencies with the aim of identifying and arresting these individuals.

These intruders are primarily targeting master bedrooms, looking for jewelry, handbags, precious metals, safes, and other valuables. In 64% of the cases reported this year, only the master bedroom was searched. No other rooms in the house were disturbed. This is because most people store valuables that are easiest to make off with in the main bedroom of their home. Residents may want to consider securing such valuables in other areas of the home.

Another trend seen in these cases is access via a second-floor balcony. Burglars are not deterred from targeting second floor master bedrooms in multi-level homes. In multiple cases, the suspects entered the residence by first climbing to a second-floor master bedroom balcony, then breaking a glass door. These balconies were not accessible outside from the ground level. In one case, the suspects placed a chair atop a barbecue countertop to reach the balcony. In another case, the suspects had their choice of multiple ladders found in the backyard of the residence.

Moreover, these crooks are not walking up the main driveway or entering the property from the front street line. In multiple cases, the home was approached from a rear lot line, likely with the aim of avoiding detection or being seen by homeowners or neighbors.

The Sheriff’s Office wishes to remember all residents to secure their homes. Lock doors and windows and activate alarm and surveillance systems. In some cases, there was an alarm system in the home, but the system was not activated before leaving the property. This is especially important when heading out of town. In 45% of cases reported this year, residents were out-oftown or away on vacation for multiple days when the crime occurred. In another case, the home burglarized was not a main residence and infrequently occupied by the homeowner.

It should also be mentioned that of the 11 cases reported this year, one case involved a known suspect, a former employee at the residence who only entered the pool house. Furthermore, another case involved burglarizing the garage only. The main residence was not entered. In that case, suspects entered the garage through an unlocked pedestrian door and then searched through 0 2
4 6
8 10
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
January February

Staff Report to City Council Page 3
Review of ALPR Pilot Program
March 17, 2022
two unlocked vehicles therein. A purse was stolen from one of the vehicles, and in that purse was a key fob for the vehicle. Fortunately, the car was not stolen as well.

DISCUSSION:

In order to properly review the ALPR system and have a robust discussion on the impact that these cameras have had in Town, a set of agreed upon criteria has been established. A set list of criteria allows the Town Council and residents to agree on how these cameras will be evaluated and ultimately act as one of the deciding factors in the decision to keep the cameras or not.

The accepted evaluation criteria are separated into two groups: Town questions and County Sheriff questions. As a review, the topics include:
• System Requirements
• Security Requirements
• Storage and Software Requirements
• Data Access Statistics
• Data Collection Statistics
• Training
• Functional Requirements
• Burglary Statistics
ANALYSIS:

Attachment 3 in this report contains the full list of review criteria and the findings to the questions.

Next to each question, a determination of either “pass, fail, info, or N/A” is given. - “Pass” means the system operated in a way that was suspected, anticipated, or desired; - “Fail” means the system did not operate in the desired way or failed to provide desired information;
- “Info” means that the question is seeking quantitative information. - “N/A” means that the question is unable to be answered There are 52 questions in total. 31 are pass/fail questions, and 21 info questions. 27 out of the 31 “Pass/Fail” questions received a passing score.

The passing scores show that the system is for the most part working as expected and has been beneficial to the Sheriff’s Office. For example, in early February the ALPR system was used twice to help the Sheriff’s Office apprehend criminals:

On February 2, at about 9:50pm two license plate readers captured a suspicious vehicle that had stolen plates. The Santa Clara County Sheriff arrived and located the vehicle near Magdalena and HWY 280. The vehicle was subsequently confirmed as stolen and two occupants were arrested. During the investigation, the Sheriff Department located stolen mail from several Los Altos Hills residents, drug paraphernalia, and a second stolen plate.

Staff Report to City Council Page 4
Review of the ALPR Pilot Program
March 17, 2022
Both occupants had crime history and warrants for their arrest. They were both booked into jail for several crimes.

On February 28th at about 10:00PM, the Sherriff had an armed robbery and carjacking occur at a Valero Gas Station in Cupertino. Six suspects, in two vehicles, took the victim’s vehicle and personal property and drove off. The victim vehicle was captured on an ALPR cameras in Los Altos Hills a short time later where it was dumped after being cleared of the victim’s property. Also caught on camera was an associated vehicle registered out of Antioch. The Santa Clara County Sheriff worked with Antioch Police and located the vehicle near a home. After a pursuit of the occupants (and subsequent collision) two suspects associated to the robbery and carjacking were arrested. All of the victim’s stolen property was located in the suspect vehicle and/or in the two suspects’ possession. Both suspects will be brought to Santa Clara County to be booked in jail after receiving medical treatment.
4 out of the 31 “Pass/ Fail” questions stood out to staff. See below:

Question Notes from the Sheriff and/or Flock
Are vehicles without license plates
flagged to the Sheriff?
These will be in the search results but are not flagged as a hotlist violation. Vehicles with a temporary tag with a specified description can be hot listed.

Is storage of images limited to the
rear of the vehicle only?
Other objects (oncoming vehicles, cross traffic) could be captured. Cameras can be configured to limit likelihood of capturing vehicle fronts or sides.

Verify that all access is logged Search access is logged. All access (e.g., by admins) is currently not logged; Flock can access this but it's not an Admin-accessible log.

Verify that any person logging
into the ALPR system and
software requires Two Factor
Authentication before access is
granted
Initial access to the system requires two factor
authentication. There is an option to have the browser
remember that two factor authentication was confirmed. It does not require it every time.

These four items provided new information to staff about the operation of the system.

First, vehicles without license plates are not flagged by the system (aka the “hotlist”), meaning that the Santa Clara County Office of the Sheriff is not notified of these vehicles when they pass by a camera. A Flock engineer noted that the cameras do take pictures of these vehicles and these images are stored and able to be searched for (i.e. searching “vehicles with no plates” within the archives), however there is no existing notification system to alert County dispatch to this type of vehicle entering Town.

Second, the system was advertised to the Town as only taking pictures of the rear ends of automobiles. This was a critical component to privacy concerns such that limiting the cameras to only take pictures of the rear of a vehicle would eliminate the possibility of capturing images of the person driving the vehicle. However, upon speaking with Flock engineers Town staff found out that the cameras do take pictures of other objects that pass by the cameras, as these cameras

Staff Report to City Council Page 5
Review of ALPR Pilot Program
March 17, 2022
are triggered by a motion sensor. The engineer further explained that even though the cameras do take pictures of anything that passes by the lens, only images of vehicles are accessible by those who log into the system, i.e the County Sheriff. For example, images of a person walking by the camera or someone riding a bike would not be shown in search results conducted by the Sheriff.

This filtering is done through an automatic process once the picture is taken and the image is analyzed by the artificial intelligence of the system.

Third, access to the system is not as secure as staff had initially envisioned. Two-factor identification is only required when a new user first logs into the system, resulting in each subsequent log-in skipping this process; and the log of those who has accessed the system is not accessible to the admins of the County Sheriff.

SHERIFF COMMENTS:

A cover letter summarizing the data collected by the Sheriff’s Office can be seen in Attachment 4.

While managing the system throughout the testing period, Admin Users (the Sheriff’s Office) found Flock would send "System Notifications" out to notify users of system issues they were experiencing and that they were taking steps to resolve the issues. During the testing process, beginning February 1, 2022 and ending March 2, 2022, the following issues were identified with the Flock operating system by Sheriff's Admin Users:

1. Admin Users were initially unable to enter "Opt-Out" requests into the system, as requested by residents. Issue was brought to Flock's attention via email and ultimately resolved.

2. On 2 separate occasions, the "Insights Dashboard" (depicting number of plate reads, and searches) was not populating information. Flock brought this to Admin Users attention via a "System Notification" and the issues were quickly resolved on both occasions.

3. For the entirety of the testing period, the "Hot List" counter on the Insights Dashboard was not operable and therefore a manual download of the "hits" was needed to understand how many "hits" the system captured. The Dashboard has a category that would otherwise capture this data automatically. The issue was brought to Flock's attention via email with a response stating this was a system wide problem and they were working to resolve the issue. As of March 2, 2022, the issue is unresolved.

4. On at least 2 separate occasions, Admin Users noticed there was a delay in the notifications of Hot List Hit Notifications, either by email or on the Flock system directly. In the first noticed instance, the issue was resolved by Flock. On the second occasion, which also happened to be on the final day of the testing period, Flock notified Admin Users via a "System Notification" of the issue. However, but the end of the day, the issue was still unresolved. These delays in notifications ranged anywhere from 15 minutes to several hours, without any pattern. Vendor working on the issues.

Staff Report to City Council Page 6
Review of the ALPR Pilot Program
March 17, 2022
NEXT STEPS:

Should the City Council decide to keep the ALPR system passed the pilot period, Town staff recommends the following actions take place:
- Find locations for the two remaining cameras in Town. As explained at the February 17, 2022 City Council meeting, 38 out of the 40 originally approved camera locations are installed resulting in a number of properties in Town which are partially unprotected by the camera system. Some of these homes are located on private streets in Town. Staff recommends that cameras be installed at the entrances to private streets to reduce the number of partially unprotected homes. Town staff is already in discissions with the City Attorney about the process of installing Town ALPR cameras on private roads. - Further, Town staff can reach out to the residents of these partially unprotected properties to let them know that due to their location in Town and conflicting road right-of-way jurisdiction, their property is in a partially unprotected area. This notification would allow the residents to consider installing security systems of their own to become fully protected. - Working with the Sheriff’s Office to move cameras to better locations. Now that the cameras have been in place for roughly 2 months, the Sheriff’s Office has data on how these cameras operate and may be aware of areas of Town that need more cameras and/or areas of Town that have too many redundancies of cameras. However, staff would like to note that moving an installed camera to a new location results in a one time $800 fee to the Town by Flock.
2022 CITY COUNCIL STRATEGIC PRIORITIES:

Town staff worked with Town volunteer committees and the Council to establish goals for the year 2022. This project complies with the ALPR initiative, which meets the policy goal related to public safety.

FINANCIAL IMPACT:

On April 15, 2021, the City Council appropriated $120,000.00 from the unreserved general fund to cover the cost of the ALPR system, subject to a 60-day no-cost pilot program. The agreement with Flock is for 40 cameras, which has an initial term of $110,000 for the first year of service.

Each camera is priced at $2,500 per year with a one time installation cost of $250 per camera.

After the initial term the annual subscription cost will be $100,000 with annual price increases capped at 10%.

Should the City Council approve of the continued use of the cameras, Flock will invoice the Town for the price of implementation and a full year of use of the cameras.

ENVIRONMENTAL REVIEW:

The proposed project is exempt from California Environmental Quality Act (CEQA) pursuant to Sections 15301 and 15303 of the CEQA Guidelines.

Staff Report to City Council Page 7
Review of ALPR Pilot Program
March 17, 2022

ATTACHMENTS

1. Resolution

2. Agreement with Flock Safety – Executed

3. Evaluation Criteria with findings.

4. Cover Letter from Sheriff’s Office regarding Evaluation Period Findings

5. Public Comment Received Prior to March 11, 2022

Resolution -22 Page 1
RESOLUTION -22

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS

ALTOS HILLS ACCEPTING THE CONTINUED USE OF THE ALPR

SYSTEM IN TOWN PASSED THE PILOT PERIOD
WHEREAS, on April 15, 2021, the Los Altos Hills City Council approved the installation of 40 Automatic License Plate Readers cameras (ALPRs) at fixed locations throughout Town for the purposes of deterring crime and helping to create a safer environment for all those who live, work, or visit the Town; and
WHEREAS, the Town entered into a 60-day no-cost pilot program for the system, which ran from February 1, 2022 to March 26, 2022; and
WHEREAS, in order to properly review the ALPR system and have a robust discussion on the impact that these cameras have had in Town, on February 17, 2022 the City Council approved of evaluation criteria for the ALPR system; and
WHEREAS, the findings of the pilot period show that the ALPR system has had a positive benefit in keeping the Town safe and helping the Santa Clara County Office of the Sheriff investigate crimes.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby has reviewed the findings of the ALPR system and has approved of the continued use of the camera system in Town passed the pilot period.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th of March 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

George Tyson, Mayor
ATTEST:
_____
Deborah L. Padovan, City Clerk
Attachment 1

Attachment 2

Date Evaluation Started:

Date Evaluation Completed:

Test Description Date
Result: Pass /
Fail / Info Notes / Findings
Section 1.0: System Requirements
a. Is the system ruggedized? What is the operating range? 2/15/2022 Info 30-70 ft range. Temp range is: -4 F to 104+b. Are cameras mounted in such a way that they is unlikely to bedamaged, and unlikely to cause damage? 2/15/2022 Pass All cameras are installed within the road right-of-way in a safe location e. Are the cameras mounted in such a way that they do not obstructvisibility? 2/15/2022 Pass No cameras block visibility of traffic f. Does the system correctly record Key Vehicle Scan Information(KVSI): 2/15/2022 Pass System correctly logs KVSI information (1) License plate number ✓
(2) License plate state/jurisdiction ✓(3) Date and time of read ✓(4) Camera ID that recorded the read (or map) ✓(5) Image of plate ✓(6) Image of vehicle rear ✓(7) Vehicle make ✓(8) Vehicle color ✓(9) Hotlist match, reason for match (if hotlist hit) ✓ g. Test that vehicles without license plates are flagged to the Sheriff. 2/28/2022 FAIL
These will be in search results but are not flagged as a hotlist violation. Vehicles with a temporary tag with a specified description can be hotlisted. h. Is storage of images limited to vehicle rears? 2/28/2022 FAIL
Other objects (oncoming vehicles, cross traffic) could be captured. Camers can be configured to limit likelihood of capturing vehicle fronts or sides. i. Test that non-automotive images (pedestrians, bicyclists, etc.) notstored. 2/28/2022 Pass Images of people are removed following object detection. These images are completely deleted from the system. j. Test that license plates and images of vehicles in the opt-out list arenot stored (should only say Resident). 3/3/2022 Pass No record of license plates on the Opt-Out list are recorded to the cloud k. What is the time interval within which law enforcement is notified of ahotlist vehicle? 2/28/2022 Info Generally 20-30 seconds. l. Check that the system data (access/logs) is maintained across powerloss (dead battery). 2/28/2022 Pass Solid state storage. m. Check what happens if a camera stops operating. Is there anynotification? 2/28/2022 Pass Flock is notified and then the admin (Sherif) is notified.

LOS ALTOS HILLS ALPR EVALUATION CHECKLIST - FLOCK SAFETY Attachment 3

Date Evaluation Started:

Date Evaluation Completed:

Test Description Date
Result
(Pass/Fail/Info) Findings From Sheriff Additional Notes From Flock Support Section 1.0: Security Requirements
a. Verify that Personally Identifiable Information (name, address) is notstored in the system. 2/15/2022 Pass No informaion available on owner or operator of vehicle Confirmed. b. Verify that all access is logged
2/15/2022 FAIL
Access to the system is logged but unable to find information on logging into system-Vendor to verify Search access is logged. All access (e.g., by admins) is currently not logged; Flock can access this but it's not an Admin-accessible log. c. Verify that a search requires a userid, date, time, case/investigationnumber and purpose. 2/14/2022 Pass Search for vehicle associated to a specific crime confirmed it requires all fields. Confirmed.d. Verify that Role-Based Access Control (RBAC) is available for anyperson querying the software 2/15/2022 Pass Verifed by checking user profiles.

Admin (full access), Patrol (search, hotlist tools), Dispatch (only view hotlist hit pops up), Nonactive user (all disabled), Detective (search, hotlist tools) e. Verify that any person logging into the ALPR system and softwarerequires Two Factor Authentication before access is granted 2/15/2022 FAIL Though optional, checked system and it is currently enabled. Initial access requires two factor authentication. f. Verify that the access log is preserved and recoverable following a"system crash" N/A Pass Vendor to verify.

Flock: Snapshots of the entire database are copied to storage in AWS in a separate cluster and mirrored. They have done crash recovery (seconds). Restoring search takes longer (15 minutes). Camera can store between 10 hrs - 7 days of data depending on traffic.

Section 2.0: Storage and Software Requirements
a. Verify that the System is role-based and rights-based according to thedesignated personnel's job role (i.e., Deputies shall have fewer rights,access, and capabilities than the Administrator as per law enforcementrequirements). 2/15/2022 Pass
Users assigned "role" by administrator upon registration into system. (Admin, Patrol, Detective, Dispatch, Non Active User) See above.
b. Verify that the software supports an unlimited number of "hot list"databases, including the NCIC (National Crime Information Center) andthe CCIC (California Crime Information Center) in order to identify astolen license plate, stolen vehicles, known criminals, etc.

N/A Pass Vendor to Verify
Currently tied in to CA Stolen Vehicle System, NCMEC Amber Alert. Flock confirmed that there is no software limit to the number of hotlist databases.

LOS ALTOS HILLS ALPR EVALUATION CHECKLIST - SHERIFF

c. Verify that the notification indicates the issue of concern with a vehicle (i.e., missing license plate, stolen vehicle, stolen license plate, sexualpredator, armed felon suspect, registered parolee, etc.) 2/17/2022 Pass
System assigns "Topic" to each "Hot List Hit" indicating reason for hit (Stolen Plate, Stolen Vehicle, Felony Vehicle, Amber Alert, Silver Alert).

Have verified stolen/lost plates so far. (Not clear if sexual predators and registered parolees are tracked by license plates. If license plate is captured for wanted felon, those would be tracked.) d. Test the addition of a license plate to the Town Opt Out list, and theTown hot list. Test that a vehicle can be removed from the Town OptOut list and the Town hot list. 2/17/2022 Pass
Plate information asking for "Opt-Out" entered by Admin users and can be easily removed by inidividual plate number.

Confirmed.
e. Verify that the Opt Out list is recoverable after a "system restart" 2/17/2022 Pass
Per Flock: Information stored in Cloud and recovered with Database restart. Also kept via spreadsheet by Admin users.

Opt out list is stored in the cloud as part of the database, so is recovered with the DB. f. Test if a query can be run to determine if a particular license plate (ora partial license plate) matches plates found by the system. Does theassociated System data include all KVSI data? 2/13/2022 Pass
Used Patrol vehicle plate and confirmed that the plate was shown in 12 cameras. Partial plate of the vehicle also brought up the same vehicle.

Confirmed.
g. Test that the software allows the vehicle scan data to be retained (notpurged) and allows retrieval for offline storage if required for aninvestigation. 2/17/2022 Pass
Allows for downloading of vehicle image, and copying of license plate (text). Also allows copying of metrics for actual plate scan (plate, date, source, topic, camera, network).

Purges after 30 days. Can download prior to that.
h. Test that the software purges image and license plate data after 30days. Check that this duration can be changed as part of theconfiguration. 2/23/2022 Pass
Software checked and it does purge license plates after 30 days as expected. Per Vendor, can be changed to 60 days but at an additonal cost.

Flock: Duration is configurable. Longer than 30 days is complicated, would have to be approved by a civic organization and trigger additional cost. Need to verify that images are purged after 30 days. i. Test retrieval of license plates and KVSI data within a certain time window for (i) a specific camera, (ii) all cameras in town 2/23/2022 Pass
Tested each individual camera as well as all cameras combined. System retrieved data as expected.

N.A
j. Ensure that the system provides a way for reporting defects to thevendor that allows specifying defect severity and results in a casenumber. 2/17/2022 Pass

1. Issues/defects reported to Flock Support viaemail with open text to explain problem andseverity. Support very responsive, but do notprovide case/tracking number.2. Plate read inaccuracies easily reported via"Flag Inaccurate" tab for follow-up andimprovemen by Flock.

Software allows Sheriff to send a defect report to Flock. No case number returned.No support for severity or case numbers as of now. k. Ensure that the status of reported defects can be tracked. 2/17/2022 Pass
Although specific reported defects cannot be tracked (no case number), follow-up on defects accomplished via email, with quick response from Flock.

No case numbers are given.

Section 3.0: Data Access Statistics
a. Number of hotlist hits over 30 days 3/2/2022 Info 254 hits as of 3/2/22 @ 2111 (Flock Time)(1311 LAH Time). N.A. b. Roles used to access ALPR data (detective, patrol deputy) 2/17/2022 Info Admin, Detective, Patrol = Search Enabled. Dispatch, Non-Active Users = Search Disabled. N.A.

c. Number and types of queries run (please obfuscate specific info) 3/2/2022 Info 185 searches related to active cases. N.A. d. Number of license plate misreads
3/2/2022 Info
8 (known). Most common is the system reading the letter or number wrong e.g. a "B" was read as a "R" on a plate that was showing the vehicle as stolen but it was incorrect. Internal policies and procedures require visual verification of the license plate prior to any enforcement action. No enforcement action taken on any of the 8 misreads.

N.A.
e. Number of license plate reads with some other bug triggered 2/20/2022 Info
Partial plate triggered alert of a stolen vehicle in error, vehicle with an "E" had the bottom portion of the letter blocked by the license plate frame and it triggered the system as a stolen vehicle plate. Investigated plate, notificed FLOCK and uncovered the error.

N.A.
f. Number of hotlist hits on a license plate that shouldn't have been therein the first place 3/2/2022 Info None known. N.A. g. Number of times the hotlist was out of date 3/2/2022 Info None known. N.A. h. Number of hotlist hits accurately notified but the Sheriff stopped thewrong people 3/2/2022 Info None. N.A.

Section 4.0: Data Collection Statistics
a. Number of license plates scanned by the system over 30 days 3/2/2022 Info 977,018 plate scans (as of 3/2/2022 @ 1450 LAH time) N.A. b. Number of license plates for which the Sheriff received hotlist hitsover 30 days 3/2/2022 Info 254 hits as of 3/2/22 @ 1311 (LAH Time). N.A. c. Number of hotlist hits received (by category: stolen, felony warrant,etc.) 3/2/2022 Info
Lost/Stolen Plate: 249Stolen Vehicle: 4Felony Vehicle: 1Amber Alert/Missing Child: 0Of those, 2 stolen vehicles and 1 felony vehicle were plate misreads for an actual total of 2 stolen vehicle hits and 0 felony vehicle hits. In addition, 196 license plates of the total (254) were duplicate "hits" meaning that the plate received more than one "hit." In actuality, 58 plates received "hit" notifications which means that 23% of all the "hits" were unique one time only "hits" and 77% were duplicate hits.

N.A.
d. How many vehicles were apprehended as a result of the Flocksystem? 3/2/2022 Info 2 vehicles (4 arrests). N.A. e. How many investigations Flock was involved in providing helpful andleading details? 3/2/2022 Info 34 investigations. N.A.

f. Has the system resulted in the solving of any cases or the apprehension of any stolen vehicles?
3/2/2022 Info
2 cases resulting in 4 arrests: 1 - Stolen vehicle & mail theft (2) subjects arrested. 1 - carjacking & robbery. (2) subjects arrested.

N.A.
g. Is there a reduction in the number of crimes in Town by anymeasurable quantity? 3/2/2022 Info
Sample size (30 days) to small to see results. However, two suspects arrested in a stolen vehicle and with several pieces of mail from Town residents would have continued their crime spree in Town if not apprehended.

N.A.
h. How much additional time have deputies spend tracking, researchingor managing the system? 3/2/2022 Info
112+ hours spent managing system by Sheriff Admin Staff between Feb 1 and Mar 2, 2022. This time does not include time spent by deputies training, using, or investigating crimes within the system. Nor does it include hours associated to our dispatch employees (different organization).

N.A.

Section 5.0: Training
a. Number of personnel trained on the system over 30 days 3/2/2022 Info
10 additioanl deputies trainied on the use of the system within the 30 day period. However, 69 deputies were trained on the system during the initial implementation which prepared us for this 30 day analysis period.

N.A.
b. Number of training sessions performed (search and hotlist) over 30days 3/2/2022 Info 6 focused training sessions in 30 day testing period. N.A. c. Number of system log audits performed over 30 days
3/2/2022 Info
15 audits performed by Admin staff. Audits ensured that a reason for the search was entered along with a case number associated. The case number was then used to research the details of each case to ensure a nexus to the search.

N.A.

Section 6.0: Functional Requirements
a. Test the cameras’ ability to correctly capture KVSI data, including fordigitally printed plates, from (at least multiple) states including vanityplates, temporary plates, multiple plates, plates with symbols (hand,heart, star, etc.), purple heart plates, half-height character plates,vehicles with no plates, and motorcycle plates in daylight, low light, anddarkness. 2/22/2022 and
2/23/22 Pass
Captured vehicles with no plates. Tested 38 cameras (2 offline) during dark hours and daylight hours and images during darkness a bit difficult to read but functional. Many out of state plates captured. Motorcycle plates captured well. Temporary plates captured as expected. Vanity plates captured well (pink bow, heart, exempt). Camera #38 had significant washout due to direct sun between 7:30 am and 8:15 am. Not relayed to vendor.

N.A.
b. Are any vehicle captures missed (to our knowledge)? 3/2/2022 N/A Not Known N.A.

c. Test the camera's ability to distinguish easily misidentified characters, e.g., O/0, T/I, B/8, or unknown characters (assuming the plate is visible) 2/23/2022 Pass
Cameras do a good job of distinguishing characters but on a few occasions they do misread the plate e.g., a "U" was misread as a "J" but corrected one second after with a second image fromt the same camera. A second example was a "D" mistaken for an "O". When the plate is blocked by an object (bicycle, trailer hitch, etc.) it also provides misreads, which was relayed to us by vendor and again, our polices and procedures prevent any enforcement action unless the plate is visually verified. None of these misreads resulted in any enforcement actions.

N.A.
d. Test that license plates can be provided to the Sheriff for addition tothe Opt Out List 2/17/2022 Pass Plates provided to Sheriff by Town Rep and entered to Opt-Out List by Admin users. N.A.e. Test whether the Opt Out List can be retrieved for audit/reviewpurposes 2/17/2022 Pass Opt-Out list can be copied and saved from Flock site. Opt-Out's also saved on master spreadsheet as entered.

Sheriff can highlight and copy the list and save it (large text box). f. Test that the cameras can capture KVSI data for vehicles traveling athigh speed (at least 70 mph) N/A Info Untested in interest of public safety.

Depends on angle and distance from camera to the road. In right of way, speed up to 100 mph for image and license plate.

Section 7.0: Burglaries
a. Number of burglaries in Town before and after camera installation (forsame time period) 3/2/2022 Info
February 2022 = 6 BurglariesJanuary 2022 = 5 BurglariesFebruary 2021 = 0 BurglariesJanuary 2021 = 8 Burglaries b. Number of burglaries in neighboring Town’s without cameras 3/2/2022 Info See below tables CUPERTINO JAN FEB2021 7 92022 4 8SARATOGA JAN FEB2021 8 52022 7 7

County of Santa Clara
Office of the Sheriff
55 West Younger Avenue
San Jose, California 95110-1721
(408) 808-4400
________________________________________________________________________________________________ Laurie Smith
Sheriff
March 3, 2022
Mr. Peter Pirnejad
Los Altos Hills Town Manager
26379 Fremont Road
Los Altos Hills, CA 94022
RE: Automated License Plate Recognition Cameras (ALPR)
Dear Mr. Pirnejad,
At the direction of the Town of Los Altos Hills, the Sheriff’s Office completed a 30-day evaluation of the Flock Automated License Plate Recognition Camera System (ALPR). The evaluation period commenced on February 1, 2022 and ended on March 2, 2022. During this time, the ALPR system read 977,018 license plates and the Sheriff’s Office received 254 notifications of license plates matching either a lost or stolen plate, stolen vehicle, missing person, or a license plate associated to a felony investigation. Of the 254 license plate notifications, 249 were stolen or lost, four were stolen vehicle plates, and one was a felony wanted plate. Though we received a substantial number of notifications, 196 where duplicate notifications, as the same vehicle was captured on several cameras during several days and times.

The total net number of notifications was 58, or 23% of all the notifications.

During this evaluation period, a total of four suspects were arrested in two separate and ongoing investigations. Two were arrested for an armed robbery and carjacking that occurred in Cupertino and two were arrested while driving a stolen vehicle and committing various thefts in Town. In addition, deputies and detectives performed 185 searches in the system associated to specific investigations.

The Sheriff’s Office focused heavily on training and subsequently trained over 79 deputies since the implementation of the ALPR system. Though deputies use the system daily, the need for more focused training remains a top priority for us to ensure the system yields more positive results.

Attachment 4

In conclusion, it is my opinion that the ALPR system is an added resource that will help the Sheriff’s Office in preventing and solving crime. While the system itself has significant value, it is important to note that the system itself is not a solution to reduce or eliminate all crime, rather a resource that will complement the already complex process involved in the investigation and prevention of crime.

I would like to thank the Town for giving the Sheriff’s Office the opportunity to utilize and evaluate the ALPR system. We are fortunate to have strong support from the Town and Community in our efforts to eliminate crime and hold those that victimize residents accountable.

I thank you, the Town Council, and the Residents of Los Altos Hills for allowing us to be part of your community.

Sincerely,
Captain Rich Urena #1815
Office of the Sheriff, Santa Clara County
West Valley Patrol Division Commander
Attachment:

Sheriff Evaluation Spreadsheet

From:

To: City Council
Subject: ALPR support
Date: Sunday, March 6, 2022 8:47:41 AM
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Hello council leaders,
I want to express our strong support for ALPRs in LAH.

This is not the time to debate exactly how effective they are and to engage in academic exercises and statistical data analysis. We know they work because they have helped AT-LEAST one crime get solved recently. That statistic is more than enough.

Please act like the next house burgled will be yours when you make your go/no-go decision. How glad will you be that there is a CHANCE that ALPRs will help catch the criminal who violated your privacy, hurt someone in your family, took your precious valuables ( some that have priceless memories attached to them )?
If they help apprehend even just ONE criminal who commits a burglary in LAH, they are worth it.

Please vote in favor of ALPRs.

Subina Desai
Sanjay Desai
Amaani Desai
Anisha Desai
, LAH
Attachment 5

From:

To: City Council
Subject: ALPR support
Date: Sunday, March 6, 2022 9:00:27 AM
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Dear members of the Los Altos Hills City Council,
I am writing to you express my support of ALPRs in the town for your upcoming Council meeting on March 17th.

With the marked increase in property crime in town, I believe that permanent operation of the ALPR cameras in town are a moral obligation by residents to do what we can to deter crime in the town.

Thank you for considering this matter.

Best regards,
Hajime Murakami
--
Hajime Kenneth (Haj) Murakami

From:

To: City Council
Subject: support for ALPR
Date: Sunday, March 6, 2022 9:34:57 AM
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Please add our residence/names for support for continuing the ALPRs for the town.

Mike and Cassandra Gencarella

From:

To: City Council;
Subject: Please vote GO for Los Altos Hills ALPRs
Date: Sunday, March 6, 2022 9:39:17 AM
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Hi, LAH Council Members,
THANK YOU for installing the ALPRs, and making our city safer.

Please vote GO for Los Altos Hills ALPRs
Thank You
David

From:

To: City Council
Subject: ALPRs
Date: Sunday, March 6, 2022 10:29:13 AM
[Some people who received this message don't often get email from Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Dear LAH City Council members,
We hope that you will decide to fund the ongoing deployment of this security measure.

Best regards,
Dave and Susanne Scott
Sent from my iPhone

From:

To: City Council
Subject: Keeping ALPR to prevent crime
Date: Sunday, March 6, 2022 11:07:26 AM
[Some people who received this message don't often get email from . Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] Hello,
It is no question that town of Los Altos Hills needs all the automatic license plate readers throughout to deter the recent uptick of break-ins and robberies.

I’ve been living here over 40 years and I’ve never seen so much crime happening in our town recently as compared to 20 or 40 years ago.

Please keep our town a safe place to live by having all the ALPRS remaining where they are.

Thank you for your consideration.

Christine Chu
Sent from my iPhone

From:

To: City Council
Subject: We support the ALPRs for the Go/No-Go decision at the City Council meeting on March 17.

Date: Sunday, March 6, 2022 11:12:42 AM
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Hello:

I feel much safer with these ALPR's installed. Please keep them.

Best,
Kim Citrino
Los Altos Hills

From:

To: City Council
Subject: ALPRS
Date: Sunday, March 6, 2022 11:27:46 AM
[Some people who received this message don't often get email from . Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] I support ALPRS at the forthcoming council meeting.

Pearl Chan

From:

To: City Council
Subject: TRAFFIC CAMERAS IN LAH
Date: Sunday, March 6, 2022 11:56:24 AM
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Learn why this is important
TO COUNCIL MEMBERS OF LAH..... I support the license plate reader program, and I encourage the Sheriff to pursue "minor" crime like auto break ins, mail box theft and delivery package theft. FRANK LLOYD LAH

From:

To: City Council
Cc:

Subject: ALPRs
Date: Sunday, March 6, 2022 2:40:14 PM
Some people who received this message don't often get email from .

Learn why this is important
Council Members,
Please support the ALPRs at the March 17 2022 Meeting.

Thank you,
Kent R. Bourquin

From:

To: City Council
Subject: Fw: Support for ALPRs
Date: Sunday, March 6, 2022 2:58:22 PM
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Hello,
I am writing to express my strong support for the ALPRs ahead of the Go/No-Go decision at the City Council meeting on March 17
As shared in last week's weekly report, this technology is extremely valuable to the safety of our town.

I encourage you to make a "Go" decision on March 17th.

Thank you,
Kira Hartz
---------- Forwarded message ---------
From: Town of Los Altos Hills <[email protected]>
Date: Fri, Mar 4, 2022 at 4:54 PM
Subject: City Manager's Weekly Report - February 28 - March 4 (Week 9) To: < >
Banner

From:

To: City Council
Subject: Keep ALPRs in Town of LAH
Date: Sunday, March 6, 2022 4:50:14 PM
Dear Council members,
We have already seen the benefits of having ALPRs in our town; from catching perpetrators in the Cupertino gas station case and Sheriffs being able to get data from ALPRs in the aftermath of a burglary.

My neighbors and I at E Sunset Dr are fully supportive of continuing Flock program in our town.

Please lmk if you want us to sign a letter of support for Flock and drop it off at Town hall.

Best regards,
Shyamoli Banerjee
Sent from my iPhone

From:

To: City Council
Subject: We fully support keeping ALPRs in Los Altos Hills Date: Sunday, March 6, 2022 5:42:59 PM
Dear City Council Members,
As victims of home burglaries in Los Altos Hills, we fully support keeping ALPRs in our town. In fact, we would prefer our town install more ALPRs because they have proven to be highly effective deterrent against criminals.

With Best Regards,
Wan & Yoke Chan

From:

To: City Council
Subject: Continue Support for ALPRs in LAH
Date: Sunday, March 6, 2022 6:28:51 PM
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Learn why this is important
Dear Los Altos Hills City Council,
I am writing this letter to express my support of the town's Automatic License Plate Reader.

The ALPR implementation has already demonstrated a success in the few short weeks that it has been online. I felt relieved that the system was in use when I was out of town for a week in mid February. The ALPR gives me peace of mind that my home and neighborhood are safer.

Please continue to fund and keep the ALPR system online beyond the trial period.

Sincerely,
Karen Chi
Los Altos Hills

From:

To: City Council
Subject: ALPR
Date: Monday, March 7, 2022 9:02:12 AM
[Some people who received this message don't often get email from . Learn why this is important at http://aka.ms/LearnAboutSenderIdentification.] I enthusiastically support this program & appreciate the Council’s endorsement of it.

Sent from my iPhone

From:

To: City Council
Cc:

Subject: Vote YES March 17 on ALPR"s! pretty please
Date: Wednesday, March 9, 2022 11:56:24 AM
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Dear Honorable City Councilmembers:

I would like to express my support for the recently installed ALPRs license plate readers.

Thanks to Rajiv Bhateja for driving this initiative, that has already shown, to help solve crimes of break-ins as well as carjackings (see Cupertino carjacking suspect's car and the carjacked car sending prompt notifications from LAH's ALPR's that enabled our sheriff's department to work in conjunction with another jurisdiction to arrest the suspects and retrieve vehicle).

Once word gets out LAH has this crime fighting system installed LAH won't be such an easy target. All the residents will thank you. I also like the option to opt out for residents who choose to do so.

I thank you all for your diligent work in getting these installed and I encourage you all to vote YES to keep the ALPR's permanent at the March 17th City Council meeting. You will have a most appreciative resident when this passes.

Regards,
LeeAnn Warshawsky
Los Altos Hills, CA 94022

From: Sasha Zbrozek
To: City Council
Subject: Comment on continuing use of ALPR system
Date: Saturday, March 12, 2022 7:31:25 AM
The ALPR opt-out that we have now is onerously bureaucratic and should be streamlined before we extend use of this dystopian surveillance system. Freeing myself from that surveillance should not require anything more than submission of a license plate number, but instead requires multiple forms of documentation for no good reason. Please fix this. -Sasha
Supplemental No. 1
AGENDA ITEM #9.A
Distributed 3/14/22

From: anand ranganathan
To: City Council
Subject: ALPR camera report
Date: Tuesday, March 15, 2022 3:49:10 PM
Dear Councilmembers,
I wish to draw your attention to the following details in the report:

LAH checklist:
- Section 1.h, 1.i: While the town was assured that the only pictures taken would be of rear license plates, this has (unfortunately and as expected) turned out not to be the case. While the vendor has claimed that the non-license plate pictures "would not be shown in search results," do we know that they are not being stored anywhere? Do we know if the pictures are used to enhance the vendor's algorithms? These questions are not answered, and appear not to have been asked.
- Section 1.j: How was this tested? Again, not being able to search something is different from those things being stored.

Sheriff checklist:
- Section 1.b: One question not answered here is who at Flock has access to this data? Whom else does Flock give access to this data? How do we audit who else has accessed our town's data?
- Section 2.h: It is unclear again whether when we say purge, we just mean not-searchable. Is Flock still keeping the data somewhere? Has this question been asked? Has it been verified? - Section 4.c: There were 3 misreads out 5 major crime reads (stolen vehicle/felony vehicle/amber alert). This is precisely the problem I had warned you about. In a low-crime area like our town, misreads and false-positives will dominate the major crimes list. This is not an accident, it's how the math works. This is a ticking time bomb and will have one of two results: it might turn into the boy who cried wolf, or it might result in over-aggressive policing (which can have its own unfortunate consequences).

Thanks for your attention to these issues.

Anand
Supplemental No. 2
AGENDA ITEM #9.A
Distributed 3/15/22

From:

To: City Council
Cc:

Subject: Support for ALPR system
Date: Wednesday, March 16, 2022 11:49:05 AM
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Dear Council Members,
I am a resident on L Paloma Rd, and I'd like to voice my full support for keeping the ALPR system after pilot period. I read, during its short trial period, the ALPR system helped the local police to capture suspects in two different crimes. The hills has many high value homes and is an obvious target to burglars. With ALPR installed at entrance to the town, police is notified of any suspicious vehicles caught on the readers. I feel much safer knowing that there are "eyes" watching for criminal activities around the town.

Thanks for your considerations.

Weiwen Li

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION TO DESIGNATE TWO OAK TREES AT BYRNE PRESERVE

AS HERITAGE TREES
FROM: Jeremy Loh, Associate Planner
Sofia Mangalam, Planning Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the Resolution (Attachment 1) to designate two (2) Oak trees at Byrne Preserve as Heritage Trees.

BACKGROUND
Byrne Preserve is a designated open space within the Town’s boundaries and is home to several very large, recognizable oak trees. Two (2) such oak trees are located on a highly visible hill and are particularly attractive examples of the species (see fig. 1).

Fig. 1: Location Map
Source: Google Maps

City Council Page 2
Heritage Tree Designation at Byrne Preserve
February 17, 2022
At their meeting on October 19, 2021, the History Committee voted to request that the Environmental Design and Protection Committee (EDPC) move to recommend that the two (2) large Valley Oak trees be designated as Heritage Trees to provide additional protection to the trees.

Subsequent to this, EDPC at their meeting on November 9, 2021, voted to recommend that the City Council designate the two (2) Valley Oaks as Heritage Trees. The EDPC’s action letter is included as Attachment 2.

DISCUSSION
General Plan
The Conservation Element of the General Plan addresses the protection and management of natural resources in the Los Altos Hills planning area. It notes that trees are a valuable asset to the community because they beautify landscapes, increase property value, improve air quality, and reduce energy consumption. The Conservation Element includes the following goal, and policy:

Goal 2: Protect native and naturalized trees and plants.

Policy 2.3: Preserve and protect Heritage Trees, including native oaks and other significant trees, on public and private property.

Municipal Code
As defined in the Municipal Code, a Heritage Tree is a tree that, due to age, size, location, visibility, historic nature, or other unique attribute, deserves special consideration for preservation and protection. Per Section 12-2.401 Designation of heritage trees of the Municipal Code, upon recommendation of the EDPC and following a noticed public hearing, the City Council, by resolution, may designate a tree as a heritage tree. If the tree is designated as a heritage tree, the Council shall adopt a plan of protection.

Oak trees are woody evergreen trees with easily recognizable foliage. They are hardy, droughttolerant trees. Oak trees over 12” in diameter are already protected and defined as Heritage Oak trees. A permit is required to remove a Heritage Oak tree which may be approved with staff if found to be dead, dying, diseased, crowded, or hazardous. Heritage Oak tree removal permits may be approved, with replacement oaks required as a condition of approval. On the other hand, a Heritage Tree is designated by City Council and cannot be removed without City Council approval.

Designating these two oak trees as Heritage Trees will provide additional protections to these large, highly visible trees.

EDPC, at its meeting on November 9, 2021, recommends that the two (2) large Valley Oak trees be designated as Heritage Trees located at the crest of the hill at Byrne Preserve. The trees are highly visible from Altamont Road and adjacent properties. These trees are not only visible, but their large size and form are particularly picturesque. Their location in Byrne Preserve is not heavily wooded and appears to represent what much of the Town looked like prior to incorporation in 1956, open fields dominated by sparse oak trees.

Previous Heritage Tree Designation
The oak tree at the Town hall was designated as a Heritage Tree in 1990.

City Council Page 3
Heritage Tree Designation at Byrne Preserve
February 17, 2022
On December 1, 1993, City Council approved two (2) oak trees within Byrne Preserve as Town Heritage Trees (Resolution No. 189-93), and they were given the designation Town Heritage Trees #2 and #3. The trees are located west of the intersection of Altamont Road and Almaden Court in the Byrne Preserve.

On October 15, 2020, the City Council approved two (2) Hollywood Juniper Trees at 26850 Ortega Drive (Resolution No. 58-20) as Heritage Trees. Those trees got designated as Town Heritage trees #4 and #5. As these would be the sixth (6th) and seventh (7th) trees proposed for designation as Heritage Trees, staff will refer to the trees as #6 and Tree #7.

Fig 2: Tree #6 (left) and Tree #7 (right)
Tree #6 is a 50-foot-tall Valley Oak tree with a diameter of approximately 51 inches when measured 48” above grade. Tree #7 is a 40-foot-tall Valley Oak tree with a diameter of 40 inches when measured 48” above grade. Both trees’ canopies span approximately 50 feet (See Fig. 2).

NOTICING/PUBLIC OUTREACH
The public was advised of this Public Hearing in the following ways:
• Notice in the Los Altos Town Crier – March 4, 2022
• Public Posting Places – March 4, 2022
• Town Website: www.losaltoshills.ca.gov – March 11, 2022 To date, staff has not received a public comment regarding the proposed project. 2022 CITY COUNCIL STRATEGIC PRIORITIES
This action is consistent with the value/priority area “Maintain Quality of Life and Community Character” of the City Council Strategic Priorities Implementation Plan.

City Council Page 4
Heritage Tree Designation at Byrne Preserve
February 17, 2022

FISCAL IMPACT
There is no fiscal impact to the budget by designating two (2) oak trees in Byrne Preserve as Heritage trees and the maintenance of the trees is included in the FY2021-22 Operating Budget.

ENVIRONMENTAL REVIEW
The proposed designation is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15307, which allows for preservation of natural resources.

CONCLUSION
The two (2) Valley Oak trees proposed for designation as Heritage Trees are large, picturesque, and highly visible. Staff finds that both the trees meet the definition of a Heritage Tree due to their large size, visually interesting structure, visibility to the public, and age. Additionally, the History Committee requested this Heritage Tree designation and, therefore, the resolution to designate these two (2) trees as Heritage Trees should be adopted based on the Environmental Design and Protection Committee’s recommendation.

ATTACHMENTS
Attachment 1: Resolution with Tree Protection Plan
Attachment 2: EDPC Recommendation, November 9, 2021

Resolution -22 Page 1
RESOLUTION ____

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

DESIGNATING TWO VALLEY OAK TREES AT BYRNE PRESERVE AS HERITAGE TREES
WHEREAS, a Heritage tree means any tree that, due to age, size, location, visibility, historic nature, or other unique attribute, has been deemed by the Town to be a heritage tree and accordingly deserves special consideration for preservation and protection; and WHEREAS, the Town’s Heritage Tree Ordinance allows for the designation of Heritage Trees by the City Council upon a recommendation by the Environmental Design and Protection Committee at a noticed public hearing; and
WHEREAS, on October 19, 2021, the History Committee voted to request that the Environmental Design and Protection Committee recommend that the two Valley Oak trees at Byrne Preserve be designated as Heritage Trees; and
WHEREAS, on November 9, 2021, the Environmental Design and Protection Committee voted to recommend that the two Valley Oak trees at Byrne Preserve be designated as Heritage Trees; and
WHEREAS, the Town of Los Altos Hills City Council held a duly noticed public hearing to consider this Heritage Tree designation on March 17, 2022; and WHEREAS, the Heritage Tree designation is categorically exempt from the provision of the California Environmental Quality Act pursuant to Section 15307 because it involves the protection of natural resources.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does resolve that the two Valley Oak trees (Quercus lobata) located at the crest of the hill at Byrne Preserve are hereby DESIGNATED as Heritage Trees pursuant to Section 12-2.401 of the Los Altos Hills Municipal Code. The plan to maintain and protect both Heritage Trees, as required under Section 12-2.402 of the Los Altos Hills Municipal Code, is set forth in Exhibit “A” attached hereto and incorporated by reference. It shall be the responsibility of the current and future property owners of Byrne Preserve to comply with the terms of the protection plan.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of March, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Revised and Posted 3/17/22

Resolution -22 Page 2
By: _____________________________
George Tyson, Mayor
ATTEST:
___________________________
Deborah Padovan, City Clerk

Resolution -22 Page 3
Exhibit A
Heritage Tree Protection Plan
Tree Protection Plan
Town of Los Altos Hills Heritage Trees #6 and #7
General Protection Measures

1. Designate an exclusion zone to avoid soil disturbance, trenching, grading, and compaction activities. Each excluded area for an individual tree can be regarded as its Tree Protection Zone (TPZ). The TPZ shall be at the dripline in the natural state for either oak tree.

2. Any future fencing shall be installed outside the dripline/TPZ and consist of a split-rail wood fence or equivalent design.

3. Design any new irrigation lines, underground utilities, services, storm drain lines, bioretention features, and swales beyond TPZs.

4. Avoid prescribing herbicide use within a TPZ, and where used on-site, they should be labeled for safe use near trees. Also, liming should not occur or be prescribed within 50 feet of the trees.

5. Any landscape irrigation design should support the oak trees’ inherent drought resistance and avoid any trenching and tilling within their TPZs.

6. Any vehicles utilized to traverse, access, or maintain Byrne Preserve should maintain distance from the oak trees equal to the TPZ even when no fencing is installed.

Los Altos Hills History Committee
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Environmental Design & Protection Committee
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: Vijay Chawla. Chairman
The Los Altos Hills History Committee voted four to zero to request that Environmental Design and Protection Committee adopt a motion to request that Planning Staff begin the process of designating the two Byrne Preserve’s Heritage Oaks at the crest on the hill as Heritage Trees # 6 & #7 and signed as was previously done for Byrne Preserve’s Heritage Trees #2 & #3. The two trees have become the symbol of the Town. This will add another layer of protection for the trees.

We thank you for your consideration of our request.

Sincerely.

Carol Gottlieb
secretary
Attachment 2

TOWN OF LOS ALTOS HILLS March 17, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING REVISED OUTDOOR LIGHTING POLICY; SP19-0007
FROM: Jeremy Loh, Associate Planner
Sofia Mangalam, Planning Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution approving the revised Outdoor Lighting Policy as proposed and included in Attachment 1.

BACKGROUND
Outdoor lighting is a commonly referenced visual impact for development projects at public hearings. The Town of Los Altos Hills Municipal Code Section 10-2.1001 states that the purpose of outdoor lighting is as follows:
1) To assure that outdoor lighting on the exterior of structures and along walkways, driveways, and landscape features, maintains the openness and quiet atmosphere of the Town and minimizes excessive use of energy;
2) To provide lighting for safety and adequate lighting for the enjoyment of outdoor use areas, such as patios and pools; and
3) To prevent lighting which is intrusive and imposes on the privacy and quiet enjoyment of neighboring properties.

The Environmental Design and Protection Committee (EDPC) assists the Planning Department in assessing impacts caused by the proposed development on neighboring properties. Among the various impacts, outdoor lighting is present on nearly every Site Development Permit application, and the number of light fixtures is often reduced or limited by Planning staff during the review process or the Planning Director at a public hearing in response to a recommendation by the EDPC.

At its regular meeting on February 3, 2022, the Planning Commission reviewed the draft updated Outdoor Lighting Policy and recommended that the City Council accept the revisions to the Outdoor Lighting Policy for Site Development permits as proposed by the Environmental Design and Protection Committee (EDPC) and as modified by staff.

DISCUSSION
The Town’s existing Outdoor Lighting Policy was approved by the City Council on September 30, 1997, and subsequently amended on May 17, 2012 (see Attachment 2). However, recent trends in AGENDA ITEM #10.B

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lighting and the intensity of LED lighting have caused the EDPC and the Planning Department to consider an update to the Outdoor Lighting Policy, as the provisions of the existing Outdoor Lighting Policy and Ordinance (Section 10-2.10) do not set limits on the intensity of emitted light.

At the March 9, 2021 regular meeting of the EDPC, the committee voted unanimously to send their draft revised Outdoor Lighting Policy to the Planning Department for review and eventual introduction to the Planning Commission.

Staff received the draft document on April 8, 2021 and introduced the proposal to revise the Town’s Outdoor Lighting Policy to the Planning Commission at its regular meeting on July 1, 2021. The Planning Commission received the report and presentation showing the EDPC’s proposed revisions; a key facet of which was to include guidelines for maximum emitted light and color temperature for various fixture types and locations. The next steps identified by staff and the Commission were to review lighting ordinances and policies of neighboring and similar jurisdictions for guidelines that could be incorporated into the Town’s efforts. The July 1, 2021 staff report to the Planning Commission is included as Attachment 3.

Staff returned with a progress report to the Planning Commission on October 7, 2021 and presented a matrix of policies and ordinances from 11 similar jurisdictions and a handout explaining the City of Malibu’s Dark Sky Ordinance. It was determined that despite some minor differences in measurements (lumens vs foot-candles) as well as minor differences in wording, the majority of the outdoor lighting regulations seek to limit emitted light, which is consistent with the EDPC’s recommendations. The October 7, 2021 staff report to the Planning Commission is included as Attachment 4 and the minutes are included as Attachment 5.

Staff presented a finalized draft of the revised Outdoor Lighting Policy to the Planning Commission on February 3, 2022. The final draft generally follows the recommendations set by EDPC with minor changes to wording and formatting. Prior to the public hearing, the final draft was forwarded to the EDPC for comment. The Commission considered the revised Policy and EDPC comments and voted 5-0 to forward a recommendation to City Council that the revised Policy be adopted with minor edits. There was some discussion regarding the possibility of changing the name to a “Dark Skies Policy” or similar, consistent with other jurisdictions. Dark skies compliant lighting is commonly referenced and a commonly used term for fixtures and/or regulations limiting emitted light. The February 3, 2022 staff report to the Planning Commission is included as Attachment 6 and the minutes are included as Attachment 7.

As previously stated, the Planning Department reviews outdoor lighting with the majority of Site Development Permit applications ranging from landscape screening to new residences. During the review process, projects requiring public hearings are referred to the EDPC for comments regarding neighborhood and environmental impact. In lieu of an update to the Outdoor Lighting Policy, staff has been consistently applying EDPC’s recommendations related to outdoor lighting for Site Development Permit applications. Due to technological advances and cost reductions made to LED lighting and recent trends in architectural or landscape design, the EDPC and staff had determined that an update to the Town’s Outdoor Lighting Policy was necessary to put, in writing, the common recommendations made by EDPC and conditions of approval included by staff. This would give applicants access to these guidelines prior to submittal rather than waiting to receive them as a comment letter from staff.

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A policy update was preferred over revising the Town’s code as the latter can be much more difficult to amend should the need arise, and a policy is the best tool for detailed specifications that can change as technology improves. As the Outdoor Lighting Policy is not a part of the Municipal Code, applicants may request exceptions to the policy without the need to apply for a variance.

This would reduce the burden on applicants, staff, and the Planning Commission.

The revised Outdoor Lighting Policy (Attachment 1) organizes the new guidelines into the following areas:

1. Definitions
New definitions added for the following terms: Fully Shielded Fixture, Blue Light, Transparent, Translucent, Opaque, and Opacity.

2. General outdoor lighting (added maximum light emissions, added guidelines on placement, and added regulations for garage doors)

3. Tree lights (added regulations on lights hung from trees)

4. Lighting within setbacks (expanded language for light fixtures allowed in setbacks)

5. Lighting for recreation areas (expanded language for light fixtures in swimming pools)

6. Special event lighting (added regulations on seasonal lighting and event lighting) The draft updated Policy includes maximum light emission (measured in lumens) and maximum color temperature (measured in Kelvins) for various light fixture types and also provides clarifications and new guidelines. New guidelines include limitations on number of lights mounted in trees, additional guidelines for lighting in pools, and regulations on garage doors. Additionally, new definitions are included to clarify proposed guidelines. Please see Attachment 1 for revised Outdoor Lighting Policy.

The new guidelines in the revised Policy provide greater clarification to and expands on the existing Policy. The new guidelines are slightly more restrictive than existing by limiting light fixtures in specific areas and by setting limits on light emissions and color temperature consistent with EDPC comments the Planning Department receives on every site development permit application requiring discretionary review. In recent years, the EDPC’s comments have sought to limit emitted light by first limiting light fixtures wattage and later by limiting lumens and Kelvins.

These limitations were meant to address the proliferation of Light Emitting Diodes (LED) which are generally brighter than traditional incandescent lighting. As these limitations have been applied in response to EDPC comments for years, there will be no change in the amount of lights permitted for new homes.

NOTICING/PUBLIC OUTREACH
The public was advised of this Public Hearing in the following ways:
• Notice in the Los Altos Town Crier – March 4, 2022
• Public Posting Places – March 4, 2022
• Town Website: www.losaltoshills.ca.gov – March 11, 2022 To date, staff has received an emailed public comment thanking the Town for reviewing outdoor lighting but requesting a discussion regarding curbing indoor light emission from windows or other

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openings (Attachment 8.) No part of the proposed policy regulates or restricts indoor lighting though there is a guideline limiting garage door glazing. At the previously held Planning Commission public meetings and hearings, no public comments were received. 2022 CITY COUNCIL STRATEGIC PRIORITIES
Town staff worked with Town volunteer committees to establish their goals for the year 2022.

Both Planning Commission and EDPC identified updating Outdoor Lighting Policy as one of their project ideas for 2022. These goals were incorporated into the proposed draft work plan and presented to the City Council.

FISCAL IMPACT
The process of preparing a draft updated Outdoor Lighting Policy took staff time to research similar guidelines, prepare the draft, prepare staff reports and attend Planning Commission meetings. Adoption of the updates would not have an associated cost outside of staff time and imposes no additional fees for the Site Development review process.

ENVIRONMENTAL REVIEW
The proposed Policy update is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3) of the CEQA Guidelines.

CONCLUSION
The existing Outdoor Lighting Policy is in need up an update to respond to changes in outdoor lighting technology and trends. A policy update is recommended as opposed to an ordinance amendment in order to provide the flexibility for exceptions rather than variances, which could prove burdensome for applicants, staff, and the Planning Commission. The updated Outdoor Lighting Policy aligns with the comments and recommendations the EDPC have been applying to Site Development Permit applications for several years now. Updating the Policy will allow applicants to have access to these guidelines prior to submitting to the Planning Department rather than waiting to receive said guidelines as a comment letter item. The City Council should adopt the proposed changes to the Outdoor Lighting Policy as recommended by the Planning Commission, Environmental Design and Protection Committee, and staff.

ATTACHMENTS

1. Resolution with Draft Updated Outdoor Lighting Policy

2. Existing Town of Los Altos Hills Outdoor Lighting Policy

3. July 1, 2021 Planning Commission Staff Report

4. October 7, 2021 Planning Commission Staff Report

5. October 7, 2021 Planning Commission Minutes

6. February 3, 2022 Planning Commission Staff Report

7. February 3, 2022 Planning Commission Minutes

8. Public comment

Resolution -22 Page 1
RESOLUTION -22

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

TO AMEND THE OUTDOOR LIGHTING POLICY TO INCLUDE NEW DEFINITIONS

AND GUIDELINES
WHEREAS, the City Council of the Town of Los Altos Hills (“Town”) approved an Outdoor Lighting Policy at its regular meeting on September 30, 1997 and subsequently amended it on May 17, 2012; and
WHEREAS, at the March 9, 2021 regular meeting of the Town’s Environmental Design and Protection Committee (EDPC), the Committee voted to send a draft revision to the Outdoor Lighting Policy to the Town’s Planning Department for review and introduction to the Planning Commission; and
WHEREAS, at the July 1, 2021 regular meeting of the Planning Commission, the Planning Department introduced the revised Outdoor Lighting Policy for consideration and was directed to conduct additional research and return with slight modifications to the revised Outdoor Lighting Policy; and
WHEREAS, the Planning Commission held a public meeting on October 7, 2021 to consider the revised Outdoor Lighting Policy with the previously requested modifications and directed staff to prepare a final draft with additional modifications based on the collected research; and WHEREAS, the Planning Commission held a public meeting on February 3, 2022 to consider the revised Outdoor Lighting Policy with additional comments provided by the EDPC and voted 5-0 to recommend that the City Council approve the proposed revisions to the Outdoor Lighting Policy with modifications base on EDPC’s comments; and
WHEREAS, the Town, as Lead Agency for environmental review for, has determined the revised Outdoor Lighting Policy exempt from the provision of the California Environmental Quality Act per CEQA Guidelines Section 15061 because it is not a project which could have significant impacts on the environment; and
WHEREAS, in accordance with Government Code Section 56153, 56156 and Section 56157, the City Clerk of the Town has provided published notices of the public hearing on the revisions to the Outdoor Lighting Policy; and
WHEREAS, the City Council held a duly noticed public hearing on March 17, 2022 to consider the proposed revisions to the Town’s Outdoor Lighting Policy.

NOW, THEREFORE, BE IT RESOLVED:

That the City Council of the Town of Los Altos Hills hereby AMENDS the Town’s Outdoor Lighting Policy contained in Exhibit A and incorporated herein by reference.

Attachment 1

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The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of March, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By: _____________________________
George Tyson, Mayor
ATTEST:
___________________________
Deborah Padovan, City Clerk