Los Altos Hills City Council
September 15, 2022

1 City Council Regular Meeting Agenda
September 15, 2022

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTE: To protect our constituents, Town officials, and Town staff, the Town requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19. Additional information regarding COVID-19 is available on the City's website at www.losaltoshills.ca.gov This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting virtually via Zoom Video Conference or in person at Town Hall, 26379 Fremont Road, Los Altos Hills, California.

The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/September15CCMeetingLAH
Webinar ID: 824 7973 4550
Passcode: 94022
Phone: 669 900 6833
Members of the public may attend the meeting in person at the Los Altos Hills City Council Chambers. If attending in person, face coverings for persons who are not vaccinated, and physical distancing will be required until further notice. Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments.

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, September 15, 2022 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
September 15, 2022
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Presentation by Jonathan Reichental, Ph.D on the Town’s IT 3-5 Year Strategic Plan B. Presentation by Torie Dye on Westwind Community Barn C. Presentation by Adin Miller on Establishing a Legacy Giving Fund in Los Altos Hills with the Los Altos/Mountain View Community Foundation

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – August 18, 2022 B. Approval of Regular City Council Meeting Minutes – August 18, 2022 C. Approval of Special City Council Meeting Minutes – August 19, 2022 D. Review of Disbursements for August 1-31, 2022 $1,236,576.38 E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
F. Proclamation Declaring September as Emergency Preparedness Month (Staff: D.

Padovan)
G. Adoption of Ordinance 602 (Second Reading) Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System (Staff: S. Revillar) Motion to Waive Reading and Adopt the Ordinance

3 City Council Regular Meeting Agenda
September 15, 2022
H. Resolution Awarding a Contract for the Town Hall Renovation Project to Replace the Existing Carpet, Paint Interior Walls, and Remodel new Finance Room (Staff: O.

Antillon)
I. Resolution Accepting Town Hall Addition – Phase 1 Project (Staff: O. Antillon) J. Resolution Accepting the East Sunset Road Widening Project (Staff: O. Antillon)

5. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Resolution of the Amending the Outdoor Lighting Policy to Include Temporary Construction Lighting and Revisions to Tree Lighting (Staff: S. Mangalam)

6. NEW BUSINESS
A. Introduction of an Ordinance (First Reading) Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations (Staff: D.

Padovan) – Motion to Waive Reading and Introduce the Ordinance

7. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

8. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from Legacy Giving Ad Hoc Committee on Next Steps Related to Legacy Giving (Councilmembers Mok and Tankha)
D. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

4 City Council Regular Meeting Agenda
September 15, 2022

9. COUNCIL INITIATED
A. Request by the Technology Committee that the Town Procure Speed Detection Devices to Collect Data Regarding the Average Speeds on Roads that are known to have Speeders on them (Councilmember Mok)
B. Request by the Technology Committee that the Planning Department to Require that Residents Install an Earthquake Shutoff Valve and Incentivize Existing Residents to Install a Valve (Councilmember Mok)
C. Request to Direct Staff to Appropriate Funding and Resources in the Implementation of GHG Inventory, Home Assessments, and Rebates for Electrification as Part of the Adopted Goals of the Climate Action Plan (Councilmember Mok) D. Request to Consider Proposed Energy Reach Code additions as part of the 2023 Green Building Code (Councilmember Mok)

10. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

AGENDA ITEM #2.A

••••

••••

••••

•••

••••

•••

a) Deploy online plan submission function.
b) Enable easier digital addendum of permit information. c) Evaluate unused functions of Central Square for deployment. d) Conduct Central Square training for all relevant staff (Underway) e) Complete scanning the backlog of all physical plans. f) Explore integration of electronic plan check.
g) Enable online payments (Underway)
h) Update planning guide (Underway)
i) Enable online plan reviews.
j) Integrate permit and accounting systems.

Westwind
Community Barn
Victoria Dye
Equestrian (VDE)
Overview
September 15, 2022
AGENDA ITEM #2.B
Updated and Posted 9/15/22

VDE and
Westwind
Community
Barn
Community
Environment Learning
Our Focus
Connecting the community through townsponsored events.

Extending opportunities to expose the
community to equine-based activities.

Maintaining a place to experience the natural
beauty of the barn and surrounding hills.

Community

Resident Engagement and Prioritization
• Resident requests prioritized – boarding and lessons
• Move to top of wait list
• Priority registration
• By the numbers:
• Boarding: 16% residents
• Lessons: 20% residents

Learning
• Camps
• Lessons
• Special Programs

Summer Horsemanship Camps
By the numbers
2022/VDE 2021/VDE 2020/VDE 2019/VDE
Total Registered 145 125 96 137
Non-Residents 126 99 82 110
Resident Registrations 15 26 14 17
Unique Resident Households 9 18 12 12
Unique Individuals Served 90 94 62 102
Gross 85,525.00 $ 69,850.00 $ 45,600.00 $ 65,110.00 $
VDE 75% Gross 64,143.75 $ 52,387.50 $ 34,200.00 $ 48,832.50 $ Town's 25% Gross 21,381.25 $ 17,462.50 $ 11,400.00 $ 16,277.50 $

Commission paid to Town
$37,503
$52,453 $55,068 $58,794
$74,332
$80,468 $84,443
$128,542
$145,000
Projected
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2014 2015 2016 2017 2018 2019 2020 2021 2022
Lesson Fees

Westwind IEA Team
Our IEA team gives riders a chance to feel like part
of a team and compete together.

Our team has made it to Zone Finals every year.

Last year both our middle school and high school
were region 4 team champions!

Boarding Program
The boarding program remains strong with full occupancy.

Currently, five out of twenty stalls are filled by resident owned horses.

Kevin Bacon
Kevin continues to be a favorite of all – eagerly showing off his tricks of sit and jump for his favorite treats

VDE Programs
We consistently deliver popular programs such as adult
horsemanship classes, playdates and ponies and youth
horsemanship camps. The camps sold out this year with
lengthy waiting lists for each session.

Environment
Capital Improvement projects
• Replaced feeding pasture fence and installed electric fence to protect new fencing.
• Added mud reducing mats under footing in 11 paddocks to create all weather paddocks for horses
• Replaced round pen fence
• Continued to work with Town to maintain the footing in both arenas

Completed Feeding Pasture
Project – Feb 2022

Forward-Looking
• VDE continues to work with Town Staff
to maintain Westwind Community
Barn, the jewel of Los Altos Hills. • We are working with a committee to negotiate an additional three-year
contract. The current VDE contract is
up for renewal in 2023. • VDE is looking forward to another three years of horse fun and enjoyment
here in beautiful Los Altos Hills.

Establishing a Legacy Giving Fund in Los Altos Hills with the Los Altos Mountain View Community Foundation
Adin Miller
Executive Director
Los Altos Mountain View Community Foundation
September 15, 2022

WHO WE ARE
Since 1991, Los Altos Mountain View
Community Foundation (LAMV-CF) has
worked to create a more vibrant and
equitable community by connecting
compassionate people with causes and
resources that accelerate positive change.

Accelerate Civic Participation
Drive Community Connection & Impact
Partner For Social Good

HOW WE WORK
lamvcf.org

Donor Support & Engagement
Managed Programs
Nonprofit Growth & Investments

WHAT WE DO
lamvcf.org

Grants & Fiscal Sponsorship
Community Engagement
Donor Support
Our Work with Los Altos Hills
lamvcf.org

Los Altos Hills Grants, Fiscal Sponsorships, & Programs lamvcf.org
• Center for Age-Friendly Excellence (CAFE)
• Cares & Shares Fund (Gardner Bullis, Egan,
Pinewood, BCS $1K teacher awards)
• Congregation Beth Am
• Daughters of Charity of St Vincent de Paul
• Family Engagement Institute, Krause Center
for Innovation (KCI, Foothill College
Foundation
• Festival of Lights Parade
• Gardner Awards (volunteer service awards)
• Grassroots Ecology (Byrne Preserve
projects)
• Hidden Villa
• LEAD Program (Los Altos Hills residents
have participated; the City is included in
curriculum)
• Los Altos Mature Adult Center (a.k.a., Senior
Center)
• MVLA Scholars (Los Altos Hills mentors)
• Pink Ribbon Girls (local chapter)
• POST (Peninsula Open Space Trust)
• Project Cornerstone (YMCA program run at
Gardner Bullis)
• Senior Inclusion & Participation Project
(SIPP)
• Together We Can (Founders are Los Altos
Hills residents)
• Village Harvest (collects from Los Altos Hills
residents)
• Westwind Riding Institute
• WomenSV (Los Altos Hills clients)

Challenge: giving options for local residents to support City priorities
Options:
• stand-along nonprofit
• Supporting Organizations: Type I or Type III
Recommendation: fund restricted by purpose
Los Altos Hills: Donor Support
lamvcf.org

From: George Tyson
To: Deborah Padovan; Peter Pirnejad
Subject: Fw: Please take action to reduce wildfire risk within the town Date: Monday, September 12, 2022 2:51:47 PM
Hi Peter and Deborah,
Since the whole CC saw Sasha's note, would you say it's appropriate to share my reply to him? GT
From: George Tyson <[email protected]>
Sent: Friday, September 9, 2022 3:02 PM
To: BCC - Alexander Zbrozek < >
Cc: Peter Pirnejad <[email protected]>
Subject: Re: Please take action to reduce wildfire risk within the town Dear Sasha,
Thank you for your note, and I would say that your passion for this subject is obvious. While you raise quite a few points and suggestions, at this point I can immediately only reply to a few, and by doing so, acknowledge receipt of your concerns.

First off, I would not agree that nothing is being done, but it would help to clarify that many of the issues you raise are part of the efforts of the Los Altos Hills County Fire District (LAHCFD), of which I have been a Commissioner for the last seven year (the last 4 as one of the two City Council representatives).

I don't believe I've seen you in attendance at our LAHCFD monthly meetings, but you and any member of the public are welcome to provide your input, as well as review any past minutes - there's a ton of info right here:Los Altos Hills County Fire District (lahcfd.org). This organization has been active in so many ways to address fire mitigation, fire response, and resident preparedness. Some examples (off the top of my head):
-Close management of contracted County Fire services and response times -Funding opening of Palo Alto Station 8 during Fire Season to provide additional forward resources
-Funding new firefighting equipment
-Funding and management of resident brush chipping, which was recently expanded to include on-call service
-Inspection and noticing of properties with uncut grass and brush -Leadership of a CERT program to empower residents with emergency response, including a more recent Teen CERT program
-Establishment of our first FireWise community (Saddle Mountain) Supplemental No. 1
AGENDA ITEM #3
Distributed 9/12/22

-Sponsorship of Emergency Fairs, in concert with the Town. -And finally, extensive clearing of excess brush and ladder fuels along our major roads, such as Page Mill, Moody Rd, Altamont Rd, and a planned large project on Hwy 280. This work has involved extensive and time-consuming outreach to neighbors to gain permission to clear materials beyond the road right-of-way, I believe up to 30'+. I have walked and driven every bit of the Moody Rd work, including the remarkable cooperation with Foothill College on their property, and I see considerable improvement from what was there before.

Regarding the last point, I must also respond to your concern about tree crowns - the current fire science that we're following is that it's important to clear brush and ladder fuels and leave tree crowns intact. The shade inhibits fire, and the ladder fuel reduction keeps flames from reaching the crown.

Having said all that, the Town also has a role in code enforcement. Let me suggest that you do as I have done, and report dead trees to the Town for code enforcement to inspect and require mitigation. Please do join us at our LAHCFD meetings as your schedule permits. And perhaps I can entice you to form a Fire Wise community where you live as well? George Tyson
Mayor, Los Altos Hills, and LAHCFD Commissioner
Los Altos Hills County Fire District
Working Together With Santa Clara County Fire. The Santa Clara County Fire Department provides LAHCFD with fire and rescue services, giving LAHCFD residents local control and planning with the operational advantages of a much larger County organization. www.lahcfd.org
From: Sasha Zbrozek
Sent: Friday, September 9, 2022 6:18 AM
To: City Council <[email protected]>
Subject: Please take action to reduce wildfire risk within the town Wildfire risk is growing and the council is doing nothing about it. Education is not enough.

Gently telling folks to follow fire department guidelines is also not enough. As we saw with the CZU Lightning Complex fire in 2020, we are not immune to wildfire. Risk assessors and their insurance company customers have taken notice; our FireLine score has risen over 12 out of 30, and insurers have backed out of the area. Come November 6, our home will be covered by a California FAIR plan as a last resort. We're less than a mile away from Foothill College

and 280, as well as only five miles away from two Caltrain stations. This is a high opportunity area and it's madness to slowly abandon it to fire, letting enormous economic value go up in smoke along the way.

Our community is under serious fire threat and the council is choosing to do nearly nothing about it. There was a laudable effort to cut down trees and brush around Moody.

Unfortunately the crews abandoned the dead wood where it landed, making the fuel accumulation problem even worse than when they began. There is no attempt to clear crownto-crown contact between trees across streets, making our road network an ineffective fire break and threatening egress routes.

We need to unambiguously push the WUI paste the edge of town and develop strong fuel management policies that we actually enforce. I know that the council and the planning commission have romantic ideas rooted in the 1950s around what Los Altos Hills is and ought to be, but that unusually-moist era is over and we have a new reality to face. We need strong leadership and vision to find our way to a safe place fast.

I recommend, roughly in order of my best guess of political ease:

Direct the public works department to aggressively remove fuel along all right-of-ways and other publicly-maintained easements. Get rid of the bushes, the piles of leaves, the piles of branches, logs left over from clearing, etc on all roads, pathways, open space preserves, and conservation easements. This must be an ongoing maintenance effort.

Direct public works (and in some places, possibly Caltrans?) to ensure >=12 feet between tree crowns in the canopy over and along roadways to ensure that we have some degree of firebreak at each road. This will also ensure that downed branches do not block emergency egress. This must be an ongoing maintenance effort.

Repeal the tree protection ordinance, freeing homeowners to do the right thing and keep trees away from structures. As-is, there is a bureaucratic, subjective, expensive, and slow process to follow to do that today. That is unacceptable; we should not have laws on the books that are so egregiously subversive to public safety.

Eliminate aerial power lines in and around town, pronto.

Encourage grading that smooths canyons and ravines to make it more difficult for fuel to accumulate in this low spots, as well as to soften slopes that fire will follow uphill.

I'm not sure how best to codify this into law, but you can start by loosening up titles

10.2 and 10.4.

Encourage dramatic increases in terracing and hardscape. Wild, unmanaged slopes drive fires. Terracing both encourages use and maintenance of the land, as well as provides a series of small barriers to propagation. This will require substantial modification of title 10, as well as the rethinking (or wholesale repeal) of MDA.

Allow smaller parcels and dramatic increases in density. Managed space is not as prone to wildfire as unmanaged space. Less space under management per homeowner, and more homeowners to do that management, means the land will be more strongly managed. And the associated hardscape won't burn. Sharpen the WUI and drive its threshold out of town. This is likely going to be wildly unpopular with the antidevelopment, anti-diversity council and planning commission, but having neighbors is way better than having all of our homes and some of our people turn into ashes.

Please stop ignoring this critical threat to our lives and properties.

-Sasha

1 City Council Special Meeting Minutes
August 18, 2022

CALL TO ORDER, ROLL CALL
This meeting was conducted virtually pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) related to conducting public meetings during the COVID-19 pandemic. Mayor Tyson called the City Council Special Meeting to order at 5:00 p.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q. Mok, Councilmember Lisa H. Schmidt, Councilmember Kavita Tanka

Absent: None
Staff: City Attorney Steve Mattas, City Manager Peter Pirnejad, Planning Director Sofia Mangalam, City Clerk Deborah Padovan (left the meeting at 5:01 p.m.) PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

The City Council adjourned to Closed Session at 5:01 p.m. to consider the following:

A. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL EXISTING

LITIGATION
(Pursuant to Government Code Section 54956.9(d)(1)
Linebarger v. Los Altos Hills Case No. 2015-1-CV-282970 There was no reportable action. The meeting adjourned at 5:55 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, August 18, 2022 – 5:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California AGENDA ITEM #4.A
DRAFT

1 City Council Regular Meeting Minutes
August 18, 2022
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Tyson called the hybrid City Council Regular Meeting to order at 6:04 p.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q.

Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirenjad, City Attorney Steve Mattas, Planning and Building Director Sofia Mangalam, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Assistant Planner Areli Perez, Management Analyst II Cody Einfalt, City Clerk Deborah Padovan

1. AGENDA REVIEW
There were no changes to the agenda. Mayor Tyson also stated that there was no reportable action resulting from the closed session.

2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Los Altos Hills Environmental Design and Protection Committee.

City Clerk Padovan presented the application of Vijay Chawla.

MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Vijay Chawla to the Los Altos Environmental Design and Protection Committee for a second four-year term. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, August 18, 2022 – 6:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California AGENDA ITEM #4.B
DRAFT

2 City Council Regular Meeting Minutes
August 18, 2022
ABSENT: None
B. Appointment to the Los Altos Hills History Committee

City Clerk Padovan presented the application of Bernado Ferrari.

Mr. Ferrari introduced himself to the Council.

MOTION MADE AND SECONDED: Mayor Tyson moved to appoint Bernado Ferrari to the Los Altos Hills History Committee for a four-year term. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Appointment to the Los Altos Hills Pathways Committee

City Clerk Padovan presented the two applications.

Jennifer Basiji introduced herself to the City Council and withdrew her application to the committee as she will not be available to serve.

Joe Mitchell, Los Altos Hills, introduced himself to the City Council and expressed interest in serving on the committee.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to appoint Joe Mitchell to the Los Altos Hills Pathways Committee for a four-year term. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
D. Mid-Year Status Update on 2022 Council Strategic Goals

City Manager Peter Pirnejad presented a review of the 2022 work plan and provided a status update on the items that were listed on the plan. He also provided a progress report on Council projects not on the 2022 priority workplan. The report was DRAFT

3 City Council Regular Meeting Minutes
August 18, 2022
received and no action was taken.

E. Planning Commission’s Ad Hoc Committee’s Presentation on SCCFD Driveway Requirements Relating to ADU and Lot-Split Development by Planning Commission Chair Jim Waschura

Planning Commission Chair Jim Waschura presented the subcommittee’s report on the fire department requirements for new construction. The subcommittee had the following recommendations:
• Ask SCCFD to have a fast-track process for urgent changes that is separate from the normal 2-year revision cycle.
• Ask SCCFD to make available online updated documents with objective criteria. • Ask SCCFD to have a fast-track process for urgent changes that is separate from the normal 2-year revision cycle.
• Ask Staff to communicate the requirements for SCCFD plan approval during the pre-application stage to avoid surprises.
• Ensure SCCFD approval happens before site development approval. This will avoid creating conflicts between LAH and SCCFD approvals.
• For Ministerial projects that don’t have a site-development phase, route plans to SCCFD upon receipt, and don’t grant building permits until SCCFD approval is completed.
• Ask SCCFD to be proactive in responding to SB9 legislation. Work with other municipalities with similar concerns to raise the priority of this issue with SCCFD.

Council discussion ensued.

Brad Fox, Assistant Fire Marshal, Santa Clara County Fire Department, was in attendance and responded to questions from the Council.

Hector Estrada, Fire Marshal, Santa Clara County Fire Department, was in attendance and responded to questions from the Council.

Public Comment
Breene Kerr, Los Altos Hills, said Sherlock Road will never be 20 feet wide as it is not physically possible to engineer a project like that. There are six homes on that road that were approved, built with permits and if those homes become uninhabitable, there will have been a public taking and litigation may ensue. He said the City Council has delegated veto power to the Fire Department, and they can take that back.

A clear set of allowable mitigating factors is needed.

Rajiv Bhateja, Los Altos Hills, said his home is subject to this issue. He expressed concerns about buyers needing to be notified that they may not be able to rebuild, you just penalized the current owners. He would like to see a flexible solution.

DRAFT

4 City Council Regular Meeting Minutes
August 18, 2022
Jitze Couperus, Los Altos Hills, thanked the Fire Department for attending. He said driveway widths are different for other local cities, but not Los Altos Hills. He talked about the standards the Fire Department uses. He requested further communication from the Fire Department.

Further discussion ensued. No action was taken.

Councilmember Tankha requested that the Fire Marshal return in two months to see how we are doing with this issue. There was no commitment from the Fire Department to return.

F. Presentation by the Santa Clara County Office of the Sheriff on the Differences Between a Motorcycle and a Patrol Vehicle

Sheriff Captain Rich Urena provided information on the difference between a motor unit deputy and a motorcycle unit deputy. He provided some options:
• Option 1: Continue to fund a motor deputy and focus on traffic matters and complaints
• Option 2: Continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle.
• Option 3: Discontinue the use of a traffic deputy and replace that with a patrol deputy.

The Council asked questions of Captain Urena and received his responses.

Kjell Karlsson, Los Altos Hills, thanked the captain for explaining the difference between the two units. He said that Option 3 was best - to discontinue the use of a traffic deputy and replace it with a patrol deputy.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to ask Captain Urena to institute Option 2 - continue to have a traffic deputy, but instead of a motorcycle, use a motor vehicle. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
The Council recessed at 7:48 p.m.

The Council reconvened to open session at 7:56 p.m.

DRAFT

5 City Council Regular Meeting Minutes
August 18, 2022

3. PRESENTATIONS FROM THE FLOOR
Rajiv Bhateja, Los Altos Hills, provided an update on the activities of the Technology Committee. He said that the committee passed a motion proposing some speed alert systems in town. They also passed a second motion for gas shut-off valves.

Dru Anderson, Los Altos Hills, reported that her neighborhood (LAHE005) the Saddle mountain neighborhood received Firewise certification. The Firewise program is a grassroot neighborhood wildfire preparedness program developed by the NFPA National Fire Protection Association.

J. Logan, General Manager, Los Altos Hills County Fire District, congratulated Dru and her team members. The Fire District completed the criteria to become a nationally recognized Firewise USA program participant.

Allan Epstein, Los Altos Hills, reported on the FIC on excessive building fees. The committee recommends further study and requests to calculate the Building Department revenue used in his study in conformity with the matrix study methods and calculate related costs after considering corrections noted by the City Manager. The corrections include compensating for the timing differences between recording the revenue and incurring the cost and then present to FIC.

4. CONSENT CALENDAR

Public Comment
Allan Epstein, Los Altos Hills, spoke on item 4.N, regarding the procurement process. He stated that The town has not met the legal procurement requirements for this project.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve the Consent Calendar. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tankha, Tyson, Mok, Schmidt, Swan
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of Regular City Council Meeting Minutes – June 16, 2022 B. Approval of Joint City Council/Planning Commission Special Meeting – June 20, 2022
C. Approval of Special City Council Meeting Minutes – July 18, 2022 DRAFT

6 City Council Regular Meeting Minutes
August 18, 2022
D. Review of Disbursements for July 1-31, 2022 $1,679,756.87

E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)
F. Request by the Los Altos Hills History Committee for approval to hold the Committee’s Fall Annual Presentation the “Tales of Former Mayors” and to Advertise the Presentation (History Committee)
G. Receive Quarterly Investment Portfolio Report Quarter Ending June 30, 2022 (Staff:

S. Revillar)
H. Resolution 70-22 Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2022-23 in an amount not to exceed $6,949,991 (Staff: S.

Revillar)
I. Resolution 71-22 Approving Changes to Job Description for Management Analyst II, Creating a Job Description for an Assistant to the City Manager, Reclass the Senior Community Services Supervisor to Community Services Manager, Create a Job Description for Deputy Building Official/Plan Examiner and Resolution 72-22 Approving Amending the Employee Classification and the Salary Schedule (Staff: S.

Revillar)
J. Resolution 73-22 of the Town to Abide by the California Disaster and Civil Defense Master Mutual Aid Agreement, and Resolution 74-22 Clarifying Workers’ Compensation Benefits for Registered Disaster Service Worker Volunteers (Staff: C.

Einfalt)
K. Resolution 75-22 Awarding a Contract for the 2022 Pavement Rehabilitation and Drainage Improvement Project (Staff: O. Antillon)

L. Resolution 76-22 Awarding a Contract for Design and Permitting Services for the Summerhill Pathway Project (Staff: O. Antillon)
M.Resolution 77-22 Approving the Designation of System Low Carbon Fuel Standard (LCFS) Credits to Power Flex (Staff: O. Antillon)
N. Resolution 78-22 Awarding a Contract for the Corporation Yard Site Improvements Project (Staff: O. Antillon)

O. Notification of Fast Track Approval; 26880 Ortega Drive – File #SD22-0006 – Lands of Rajwar Family Trust - Site Development Permit for a 1,866 square-foot addition, which includes a new 789 square-foot lower floor, to an existing single-story DRAFT

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residence and new patios and walkways. CEQA review: Categorical Exemption per Section 15303(e) (Staff: J. Loh). Appeal Deadline: Tuesday, August 23, 2022, at 5:00 p.m.

Item 6 was heard next:

6. PUBLIC HEARINGS

► City Council Ex Parte Contacts Policy Disclosure

A. Approval of a Tentative Map to create a two-lot subdivision of an existing 2.20 gross acre parcel (APN 182-028-026. Proposed new Parcel A would be 1.010 acres and the proposed new Parcel B would be 1.073 acres (Staff: S. Mangalam)

Mayor Tyson had no contacts but has walked the property. Councilmember Mok spoke to Allan Epstein and Kjell Karlsson. There were no other ex parte communications.

Mayor Tyson opened the Public Hearing.

Assistant Planner Areli Perez presented the staff report.

The Council asked questions. Areli Perez and Planning and Building Director Sofia Mangalam addressed them.

Council discussion ensued.

Carlos (Gustavo) Auqui, Applicant, presented his request to the City Council.

Public Comment
Michael Milani, Milani and Associates, Civil Engineer on the project, said there are a number of objective standards that have been applied to the project. They are in agreement with the conditions of approval. The intersection meets objective standards by the state of California.

Kit Gordon, Los Altos Hills, is encouraged that all driveways go onto Altamont and not Page Mill Road. The study may not convey the dangers of Page Mill Road.

Waidy Lee, Los Altos Hills, said she shares a fence with the subject property. She expressed concerns about the driveway coming out on Page Mill Road. The traffic study should come forward for Council review prior to the map approval.

John Lewis, Los Altos Hills, said the only responsible decision is to accept option 3 as the traffic study has not been completed yet. It may not be possible to make the driveway entrance off of Page Mill safe.

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Mayor Tyson closed the Public Hearing.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to deny the subdivision application without prejudice and allow the applicant to re-file; direct the applicant to refile the application with a Traffic Safety Study prepared, for Planning Commission review; and any application fees for re-filing to be waived for the applicant. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5. ONGOING BUSINESS
A. Receive a Report on the Findings for the Community Facilities Needs Assessment and Provide Direction on Town Hall Addition/Community Space (Staff: S.

Robustelli)

Community Services Supervisor Sarah Robustelli presented the staff report.

Ryan Mottau, MIG, Inc., Berkeley, and Kevin Lyons, Chief Scientist, Governance Sciences Group, each presented the reports on the survey results.

Council discussion ensued.

Public Comment
Allan Epstein, Los Altos Hills, complimented the staff on surveying the public and hearing all voices. With regard to the public space, the survey results are statistically accurate. Regarding the town staff needs, he doesn’t believe the report identifies the needs or the needs over a period of time: what the space will be used for, who will use it and how will it grow over time. The needs need to be established.

Council discussion continued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to continue the meeting past 10 p.m. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
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NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Brene Kerr, Los Altos Hills, said that the public is greeted outdoors lately. There must have been some of the public spaces taken over by the staff. He hopes the town will provide a more welcoming place for the residents. The tables outside do not feel very permanent. It is worth taking a look at.

Council discussion continued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to direct staff to look at ways to expand Town Hall that incorporate the ideas set forth in the report put together by staff based on FlashVote and MIG reviews that we assume we need more room for staff and that we include community involvement in the design as well. The motion was seconded by Mayor Tyson.

MOTION FAILED 2-3:

AYES: Tyson, Schmidt
NOES: Mok, Swan, Tankha
ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Councilmember Tankha moved to direct staff to return to Council with projections for the next 10 years in terms of staffing needs, any additional space for staffing, and how that space would be used. The motion was seconded by Councilmember Mok.

Council discussion continued.

MOTION PASSED 4-1:

AYES: Tyson, Swan, Mok, Tankha
NOES: Schmidt
ABSTAIN: None
RECUSE: None
ABSENT: None
The Council recessed at 10:11 p.m.

The Council reconvened to Open Session at 10:18 p.m.

B. Resolution 79-22 to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received during FY 21-22 totaling $32,197 (Staff: C. Einfalt)

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Management Analyst Cody Einfalt presented the staff report.

Council discussion ensued.

Public Comment
Anand Ranganathan, Los Altos Hills, said there is no accountability the Sheriff’s Department. The Sheriff’s Department should give a report every month reflecting which deputies were in town, what days, and what they were doing. All we get from the Sheriff’s Department is the monthly bill. The town needs to demand more accountability.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 79-22 to Authorize the City Manager to Submit Payment to the Santa Clara County Office of the Sheriff for Additional Law Enforcement Services Received during FY 21-22 totaling $32,197. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Update to Council Appointments to Committees and Outside Agencies 2022 (Staff:

D. Padovan)

City Clerk Padovan presented the update of the Council appointments.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to accept the updated schedule of Council Appointments to Committees and Outside Agencies 2022. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. NEW BUSINESS
A. Introduction of Ordinance 602 (First Reading) of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System DRAFT

11 City Council Regular Meeting Minutes
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and Resolution 80-22 of Intention to Approve an Amendment to Contract Between the Board of Administration California Public Employees’ Retirement System and the City Council of the Town of Los Altos Hills (Staff: S. Revillar)

Administrative Services Director Sarina Revillar presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to waive reading and introduce Ordinance 602 (First Reading) of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of the California Public Employees’ Retirement System and Resolution 80-22 of Intention to Approve an Amendment to Contract Between the Board of Administration California Public Employees’ Retirement System and the City Council of the Town of Los Altos Hills. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

8. STAFF REPORTS
A. City Attorney -No report.

B. City Clerk
City Clerk Padovan reported on the volunteer dinner scheduled for September 7th. A special City Council meeting is scheduled for Friday, August 19th to discuss the outcome of the nomination period for the November City Council election. Staff is working with a consultant to come up with streamlined guidelines for agenda, minutes, and training. She is planning to bring a proposal back to the City Council in quarter 4 to determine how to preserve the records that are stored at the Corp Yard.

C. Planning Director
The State mandated Public Review Draft of the 6th Cycle Housing Plan 2023 – 2031 Housing Element (draft) for the Town of Los Altos Hills is available online for public review and comment. We have sent emails via listserv, social media messaging, and advertising in the Town Crier and Daily Post.

The community can provide comments via email, online feedback form, or in person during counter hours. Staff will also be available on August 22nd and 29th between 5 DRAFT

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pm and 7 pm to assist residents with reviewing the draft and providing comments. So far, we have received three public comments via email.

Keeping in mind the water supply challenges due to the drought, a condition of approval stating that “all required plantings shown on the plans shall be installed during the winter months between October and March” has been added to recently approved Site Development Permits for landscape screening. In addition, staff will send request letters to homeowners who recently got their landscaping projects approved to defer the planting of trees and shrubs to the winter months.

Dan Edds, consultant for the building permit fee study, will be presenting his findings to the City Council in the October meeting. He also made a presentation to the FIC on August 8th.

D. Administrative Services Director
Administrative Services Director Sarina Revillar reported that staff created an internship program this summer. Three interns were hired in the areas of City Manager, Administrative Services, and Community Services. Some of the following projects included:

1. Research and recommendation regarding an EOC.

2. Research and draft financial policy.

3. Research and draft tabling policy.

4. Learned about the sewer system and shadowed the Engineering staff.

Jonathan Reichental will present the IT Master Plan at the September City Council meeting.

E. Public Works Director
Public Works Director Oscar Antillon reported on the following:

Pathways update
Public Works continues to define the list for the next ten segments. There are lots of opportunities to improve many paths in which the town already has the easements, but the path has not been improved due to lack of resources.

Matadero Creek
On August 10th the San Francisco Bay Regional Water Quality Control board (Water Board) responded to our letter from July 19th. In the latter the Executive Officer said that the quality certification for the project will be issued once the town completed and submitted the mitigation and monitoring plan for the project. We expect a draft to be completed by the end of August.

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Personnel
We expect the newest member of our maintenance team, Walter Fiallos, to start work on Monday, August 22, 2022. We have selected our new assistant engineer, currently going through the pre-hiring process.

Prop 68 and Town Hall
Both projects are waiting for building permits.

East Sunset
Complete and great job by our associate engineer John Chau managing a difficult contract, but the project was completed on schedule and on budget. 4 Additional EV Chargers.

Thanks to staff engineers Daniel Liang and Melissa Elian-Carrillo for their efforts working on the project and coordinating with the EIC to procure the new chargers.

Once the chargers are installed, we welcome the community to use them.

Procurement Process update
We follow our procurement procedures, basically construction projects under $200,000 can be done with informal bid procedures, as part of that the town needs the list of contractors we use.

F. City Manager
City Manager Peter Pirenjad reported on the following:

Drought Planning
• Water Conservation Meeting
Staff hosted a meeting with Cal Water Service and Purissima Water District to discuss ways in which the town can help residents conserve water

• QWEL Program
Staff is working with the Bay Area Water Supply & Conservation Agency (BAWSCA) and the California Water Efficiency Partnership (CalWEP) to put together a proposal on bringing the Qualified Water Efficient Landscaper (QWEL) program to Los Altos Hills.

Emergency Management
• Disaster Council Meeting
The Los Altos Hills Disaster Council held its first meeting since the pandemic. Attendees included the Director of Emergency Services, Peter Pirnejad: City Manager, Mayor of Los Altos Hills: George Tyson, Management Analyst: Cody Einfalt, and Emergency Management Consultant:

Ann Hepenstal. At least one annual meeting of the Disaster Council is required to remain in compliance with state regulations.

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• Santa Clara County Emergency Preparedness Fair
Mark your calendar for Saturday, September 10th and visit the county’s Emergency Preparedness Fair in San Martin from 9:00 am to 1:00 pm.

• Emergency Communication Meeting with the Fire Department In response to the few fire incidents over the past few weeks, town management staff held a meeting with the Fire Department (Brian Glass) to understand how they can establish better communication during these events.

Town staff has assembled an efficient Public Information Officer (PIO) team that oversees outgoing messages from the town.

Please continue to use Watch Duty and Pulse Point to get the latest updates on town emergencies.

GreenWaste
July 23, 2022 GreenWaste Neighborhood Clean-up event
GreenWaste hosted the Neighborhood Clean-Up Event at Foothill College. A total of 612 cars utilized the drop-off service totaling 68.34 tons collected.

LAFCO Fire Service Review Meeting
Santa Clara LAFCO resumed their Technical Advisory Committee and held a meeting on the Countywide Fire Service Review. A replacement consultant has been chosen to pick up the work that has already been started, and an updated timeline in available on LAFCOs website.

Community Services
The Fall/Winter Activity Guide is at the printer and will be mailed by the end of the month. In the guide you will find community events, activities, and resources.

Upcoming Events:

On Saturday, August 20th the 4th Adult Softball Game taking place from 1-3 pm at Purisimma Park. Come out and cheer for your home team and watch LAH take home the trophy!
Mark your calendar for the Los Altos Hills Hoedown Saturday, September 10th from 4-7 pm at Westwind Community Barn. The event will include Equestrian Expo, Live Music, Line Dance Caller, Capelo’s BBQ, and arts and crafts. See you there!
Want to stay informed? Sign up on the Town’s website for the City Manager’s Weekly Report.

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9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson)

Mayor Tyson reported that PG&E has provided a contact person and Public Works Director Oscar Antillon has been in touch with them.. No action was taken.

B. Report from the Council Ad Hoc Committee on Community Surveys (Mayor Tyson/Councilmember Schmidt)

Councilmember Schmidt said the committee’s work has concluded.

C. Report from the Council Town Hall Ad Hoc Committee (Mayor Tyson/Councilmember Schmidt)

Councilmember Schmidt said the committee’s work has concluded.

D. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)

Councilmember Mok said the committee has met twice, once with Comcast and once with AT&T. They hope to have a report at the next City Council meeting.

E. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities

Vice Mayor Swan reported that the TEDx committee set a date for January 28, 2023.

The title of the program is The Power of Creativity and Innovation in Silicon Valley.

The guest list is limited to 100, so sign up right away when the invitations are sent.

Mayor Tyson encouraged council liaisons to encourage their committees to work through the liaison for presenting at Council meetings. There were a couple of committee reports made during public comment this evening. Additionally, Council Initiated items are generally new ideas that are not in the work plan. He encouraged Councilmembers to discuss topics with the City Manager in advance to see what type of background work needs to be done.

10. COUNCIL INITIATED ITEMS

A. Request by the Environmental Initiatives Committee for Consideration to Direct Staff to Prepare Leaf Blower Regulations (Councilmember Mok)

Councilmember Mok presented the item.

Council discussion ensued.

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Chris Schiebl, Los Altos Hills, is asking for a leaf-blower ordinance. Not trying to ban gas powered leaf blowers, but sensible hours and noise ordinance.

Anand Ranganathan, Los Altos Hills, clarified the enforcement piece. The EIC discussion centered on the enforcement - it should be a civil defense using code enforcement. We should not be involving law enforcement in the enforcement of the matter.

MOTION MADE AND SECONDED: Councilmember Mok moved to direct staff to prepare leaf-blower regulations for noise and hours of operation and to not use the Sheriff for enforcement, but a compliance officer. The first offense would be a warning, the second warning would be a set fine, and third would be an infraction.

The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Request for Consideration to Offering a Lifetime Volunteer Award to Qualified Individuals (Vice Mayor Swan)

Vice Mayor Swan presented the request.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to create an ad hoc committee made up Councilmember Tankha and Vice Mayor Swan to develop a process and criteria for Offering a Lifetime Volunteer Award to Qualified Individuals. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Request by the Environmental Initiatives Committee to Participate in a new Community-Based Network to Sample the Chemical Composition of Natural Gas Delivered to Los Altos Hills Homes (Councilmember Schmidt)

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Councilmember Schmidt presented the item.

Council discussion ensued.

MOTION MADE AND SECONDED: Mayor Tyson moved to participate in a study to sample the chemical composition of natural gas delivered to Los Altos Hills homes. The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

11. ADJOURN
The meeting adjourned at 11:16 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
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August 19, 2022

CALL TO ORDER, ROLL CALL
This meeting was conducted virtually pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) related to conducting public meetings during the COVID-19 pandemic. Mayor Tyson called the City Council Special Meeting to order at 10:00 a.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q. Mok, Councilmember Lisa H. Schmidt, Councilmember Kavita Tanka

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Deborah Padovan

1. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There was no public comment.

2. NEW BUSINESS
A. Consideration of a Resolution 81-22 Cancelling the November 8, 2022 General Municipal Election and Appointing the Nominated Candidates to the Los Altos Hills City Council (Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to adopt Resolution 81-22 Cancelling the November 8, 2022 General Municipal Election and Appointing the Nominated Candidates to the Los Altos Hills City Council The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

3. ADJOURN
The meeting adjourned at 10:04 a.m.

Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, August 19, 2022 – 10:00 a.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California AGENDA ITEM #4.C
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August 19, 2022
Respectfully submitted,
Deborah Padovan
City Clerk
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TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: AUGUST 2022 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the August 2022 Disbursements Report.

BACKGROUND:

The August 2022 Monthly Disbursements report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $ 971,186.52 and Electronic Fund Transfers totaled $ 265,389.86 with a grand total of $ 1,236,576.38. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $ 1,123,387.83 or approximately 91% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 197,449.39 ADP- Payroll Services Primarily relates to the biweekly payroll ($74,343.51) and related payroll taxes ($23,225.94) for the pay date

08.12.22; and biweekly payroll ($75,940.90) and related payroll taxes ($23,939.04) for the pay date 08.26.22.
105,395.66 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp
Employer contributions and employee withholdings related to payroll benefits
13,374.90 4Leaf, Inc Electric Permit Streamlining
96,533.75 Bank of New York Mellon
Trust
W Loyola Sewer Assessment
144,221.40 Brannon Corporation East Sunset Drive-Progress Billing - CIP 24,000.00 C & C Electric, Inc. Townhall EV Charging Station - CIP 159,373.37 City of Los Altos Treatment Plant Q4 PG&E, Traffic Signal Maintenance 10,717.72 Continental Caterers 2nd Deposit for Volunteer Dinner 15,814.83 Eaton and Associates IT Services, APC Temperature Sensor & YubiKeys 46,944.32 Meyers Nave City Attorney Services
91,655.00 Michael Baker International
Inc.

Housing Element Update - CIP
17,374.97 Noll & Tam Architects Town Hall Addition - CIP AGENDA ITEM #4.D
S.R.

P.P.

Staff Report to City Council Page 2
Disbursement Report
September 15, 2022
Amounts Vendors Description of Payments
19,459.22 Reed & Graham Inc Material for Pathways- CIP
20,410.03 Santa Clara Sheriff's Dept Law Enforcement Services-Extra Swing Shift Patrol 25,627.31 Superion LLC Trak-it -Additional Users License and Comm.

Development Training
11,466.77 United Builders Town Hall Addition- Phase 1- CIP 23,100.00 Victoria Dye Equestrian LLC Summer Riding Camps & Management Fees Aug. & Sept. 22 34,355.83 West Bay Sanitary District Sewer Maintenance Services 66,113.36 Misc. Recipients Refund deposits
$ 1,123,387.83 Total Payroll and Related Benefits and Individually Significant Items > $10,000 2022 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for financial transparency and was not specified as one of Council’s priorities in 2022.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

There is no fiscal impact for August 2022 Disbursements report.

ATTACHMENTS:

1. August 2022 Disbursements Report by Vendor
Prepared by: Jocelyn Misola

Amount
Vendor BAVOR01 - BAVOR, NANCY Total: $ 2,000.00
Vendor: BAAQMD - BAY AREA AIR QUALITY MGMT DIST
BAY AREA AIR QUALITY MGMT DIST T142587 08/18/2022 RENEWAL 660258-PERMIT TO OPERATE FEE 051-4800-6315 $ 442.00 Vendor BAAQMD - BAY AREA AIR QUALITY MGMT DIST Total: $ 442.00 8/26/2022 5:44:02 PM Page 1 of 11
AT&T 000018622948 08/18/2022 O'Keefe Ln at Normandy Ln.-8.2022 051-4800-6362 $ 25.51 Vendor AT&T PO9011 - AT&T Total: $ 1,620.36
Vendor: BAVOR01 - BAVOR, NANCY
BAVOR, NANCY EP18-0094-PERF 08/18/2022 REFUND DEPOSIT 13816 PAGE MILL RD - EP18-0094-PERF 011-0000-2301 $ 1,000.00 BAVOR, NANCY EP18-0095 08/18/2022 REFUND DEPOSIT 13816 PAGE MILL RD - EP18-0095 011-0000-2301 $ 1,000.00 AT&T 000018622476 08/18/2022 12863 LA CRESTA EOC HAM RADIO-8.2022 021-6100-6362 $ 27.59 AT&T 000018622477 08/18/2022 28002 Purissima Rd - Sanitary Sewer-8.2022 051-4800-6362 $ 25.49 AT&T 000018622478 08/18/2022 27400 Purissima Rd - Corp Yard-8.2022 061-4300-6362 $ 49.30 AT&T 000018622473 08/18/2022 HERITAGE HOUSE DSL SVC-8.20221-6100-6362 $ 234.30 AT&T 000018622474 08/18/2022 26379 FREMONT ROAD-8.2022061-1480-6362 $ 263.56 AT&T 000018622475 08/18/2022 HERITAGE HOUSE OES NEW PHONE-8.2022 021-6100-6362 $ 48.18 AT&T 000018622470 08/18/2022 26379 FREMONT ROAD-8.2022061-1480-6362 $ 586.00 AT&T 000018622471 08/18/2022 26379 FREMONT ROAD - CHAMBERS-8.2022 061-1480-6362 $ 24.93 AT&T 000018622472 08/18/2022 WWB FIRE ALARM LINE-8.2022011-5300-6362 $ 48.18 AT&T 000018622465 08/18/2022 Purissima/Elena pump station-8.2022 051-4800-6362 $ 23.32 AT&T 000018622468 08/18/2022 Alternate EOC - Fire Station-8.2022 021-6100-6362 $ 71.43 AT&T 000018622469 08/18/2022 HERITAGE HOUSE ALARM-8.2022 021-6100-6362 $ 25.49 Vendor AMAZON30353 - AMAZON Total: $ 966.31
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-8.10.22 08/18/2022 ACT # 256795714-8.10.22 061-1480-6362 $ 90.95 Vendor AT&T 60197_5014 - AT&T Total: $ 90.95
Vendor: AT&T PO9011 - AT&T
AT&T 000018622378 08/18/2022 T-1 PBX/PRI TELEPHONES DATA-8.2022 061-1480-6362 $ 167.08 AMAZON 455633865879 08/04/2022 PLANTRONICS WIRELESS HEADSET 011-1300-6398 $ 227.51 AMAZON 587474368466 08/04/2022 USB PRINTER CABLE 061-4300-6398 $ 20.72 AMAZON 744667386648 08/04/2022 USB C CABLE 061-4300-6398 $ 21.81 AMAZON 793756796687 06/30/2022 BATTERIES 061-1480-6398 $ 12.69 AMAZON 794666986577 06/30/2022 SUPPLIES 061-1480-6398 $ 46.00 AMAZON 869437653685 06/30/2022 KITCHEN SUPPLIES 061-1480-6398 $ 86.29 AMAZON 697787848738 06/30/2022 COUGH DROPS 061-1480-6398 $ 21.81 AMAZON 737564759956 06/30/2022 KITCHEN SUPPLIES 061-1480-6398 $ 124.39 AMAZON 745678687853 06/30/2022 SPLASH HOG-DEODORIZER 061-1480-6398 $ 51.23 AMAZON 469887343663 06/30/2022 HDMI CABLE 011-1200-6398 $ 12.77 AMAZON 476363775989 06/30/2022 MED SUPPLIES 061-1480-6398 $ 81.83 AMAZON 584397896689 06/30/2022 WIRELESS MOUSE 061-1480-6398 $ 85.07 AMAZON 455796759599 06/30/2022 USB CABLE, PAPER CAD 011-1200-6398 $ 22.89 AMAZON 455796759599 06/30/2022 USB CABLE, PAPER CAD 061-1480-6301 $ 98.20 AMAZON 463588985658 06/30/2022 KITCHEN SUPPLIES 061-1480-6398 $ 31.50 Vendor 4LEAF01 - 4LEAF, INC Total: $ 13,374.90
Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN INC8183 08/18/2022 OUR TOWN NEWSLETTER-SEPT ISSUE B 011-1700-6304 $ 6,500.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: $ 6,500.00 Vendor: AMAZON30353 - AMAZON
AMAZON 447964454855 06/30/2022 KITCHEN SUPPLIES 061-1480-6398 $ 21.60 Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 8/1/2022 - 8/31/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-01ARV 06/30/2022 ELECTRIC PERMIT STREAMLINING JUNE 2022 011-3200-6199 $ 13,374.90

Amount
CITY OF LOS ALTOS IN100844 06/30/2022 PG&E AND TRAFFIC SIGNAL MAINT. APR-JUN 22 011-4600-6145 $ 74.60 8/26/2022 5:44:02 PM Page 2 of 11
Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: $ 1,340.96 Vendor: FOSTER94404 - CITY OF FOSTER CITY
CITY OF FOSTER CITY 14806 08/18/2022 CALOPPS ANNUAL FEE 7/1/22-6/30/23 011-1400-6302 $ 3,786.00 Vendor FOSTER94404 - CITY OF FOSTER CITY Total: $ 3,786.00 Vendor: LOSALTOS94022 - CITY OF LOS ALTOS
CITY OF LOS ALTOS IN1000844 06/30/2022 TRAFFIC SIGNAL MAINT,PG&E APR-JUN 2022 011-4600-6145 $ 74.60 CINTAS CORPORATION 4127346439 08/18/2022 UNIFORMS & SUPPLIES 8.4.22 061-4300-6324 $ 151.95 CINTAS CORPORATION 4128027588 08/18/2022 UNIFORMS AND SUPPLIES 8.11.22 061-1480-6123 $ 149.18 CINTAS CORPORATION 4128027588 08/18/2022 UNIFORMS AND SUPPLIES 8.11.22 061-4300-6324 $ 148.95 CINTAS CORPORATION 4126657446 08/04/2022 UNIFORMS & SUPPLIES 7.28.22061-1480-6123 $ 294.62 CINTAS CORPORATION 4126657446 08/04/2022 UNIFORMS & SUPPLIES 7.28.22061-4300-6324 $ 151.95 CINTAS CORPORATION 4127346439 08/18/2022 UNIFORMS & SUPPLIES 8.4.22 061-1480-6123 $ 146.18 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD SERVICES 82889786 08/18/2022 ACT # 0496-00-508533-7 FUEL 8.7.22 061-4400-6342 $ 496.55 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: $ 496.55 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4125990651 08/04/2022 UNIFORMS & SUPPLIES 4.21.22061-4300-6123 $ 146.18 CINTAS CORPORATION 4125990651 08/04/2022 UNIFORMS & SUPPLIES 4.21.22061-4300-6324 $ 151.95 Vendor CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC Total: $ 5,483.75 Vendor: CAPITOL01 - CAPITOL KIA
CAPITOL KIA 2215089147-7.26.22 08/04/2022 ACT# 2215089147-7.26.22 2022 KIA NIRO EV 041-6910-6616 $ 361.06 CAPITOL KIA 2215089803-7.26.22 08/04/2022 ACT# 2215089803-7.26.22 2022 KIA NIRO EV 041-6910-6616 $ 361.06 Vendor CAPITOL01 - CAPITOL KIA Total: $ 722.12
CALIFORNIA WATER SERVICE CO. 744444-7.21.22 08/04/2022 ACT# 1865744444-7.21.22 011-5100-6364 $ 54.80 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: $ 109.60 Vendor: CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC
CAPITAL ACCOUNTING PARTNERS LLC 81217 06/30/2022 ONSITE MTG-CONST. COST MODEL FY 21/22 011-3200-6111 $ 2,921.25 CAPITAL ACCOUNTING PARTNERS LLC 81220 08/04/2022 CONSTRUCT DATA MODELS & REVIEW FY 22/23 011-3200-6111 $ 2,562.50 Vendor CCELECTRIC01 - C&C ELECTRIC INC Total: $ 24,000.00 Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF TRANSPORTATION SL221373 06/30/2022 SIGNALS & LIGHTING BILLING APR-JUNE 2022 011-4600-6145 $ 1,201.92 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: $ 1,201.92 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 713534-7.21.22 08/04/2022 ACT# 8540713534-7.21.22 011-5100-6364 $ 54.80 Vendor BJURMAN01 - BJURMAN GEN ENGINEERING Total: $ 350.00 Vendor: BRANNON01 - BRANNON CORPORATION
BRANNON CORPORATION 3 08/18/2022 PROGRESS BILLING # 3 JUL 22 046-6900-6622 $ 144,221.40 Vendor BRANNON01 - BRANNON CORPORATION Total: $ 144,221.40 Vendor: CCELECTRIC01 - C&C ELECTRIC INC
C&C ELECTRIC INC 01 06/30/2022 TOWNHALL EV CHARGING STATIONS BILLING 01-6.30.22 041-6900-6622 $ 24,000.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: $ 7,750.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00-000002 08/18/2022 UUD EL MONTE FIRE STATION-JULY 2022 041-6900-6206 $ 511.25 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: $ 511.25 Vendor: BJURMAN01 - BJURMAN GEN ENGINEERING
BJURMAN GEN ENGINEERING R11420 08/18/2022 REFUND PRMT#BLD21-0553 011-3200-4301 $ 350.00 BAYSCAPE MANAGEMENT, INC.26432 08/04/2022 MONTHLY MAINT JUL 22-ARASTRADERO 011-4740-6125 $ 600.00 BAYSCAPE MANAGEMENT, INC.26432 08/04/2022 MONTHLY MAINT JUL 22-EDIT PARK 011-5100-6122 $ 750.00 BAYSCAPE MANAGEMENT, INC.26432 08/04/2022 MONTHLY MAINT JUL 22-WESTWIND BARN 011-5300-6122 $ 1,500.00 Vendor: BAYAREA01 - BAY AREA PAVING
BAY AREA PAVING EP18-0062 08/18/2022 REFUND DEPOSIT 14120 MIRANDA RD-EP18-0062 011-0000-2301 $ 278.00 Vendor BAYAREA01 - BAY AREA PAVING Total: $ 278.00
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, INC.26432 08/04/2022 MONTHLY MAINT JUL 22-FREMONT RD 011-4740-6125 $ 3,000.00 BAYSCAPE MANAGEMENT, INC.26432 08/04/2022 MONTHLY MAINT JUL 22-FOOTHILL COLLEGE 011-4740-6125 $ 1,900.00 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number

Amount
Vendor GREAT94043 - GREAT PRINTING Total: $ 1,089.93
8/26/2022 5:44:02 PM Page 3 of 11
Vendor FRENKEL01 - FRENKEL, AMIR & LIAT Total: $ 1,000.00 Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL SERVICES, INC. 4896 08/18/2022 ON SITE 2 DAYS OF RECORDS ANALYSIS,DESTRUCTION 011-1300-6209 $ 3,532.97 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: $ 3,532.97 Vendor: GREAT94043 - GREAT PRINTING
GREAT PRINTING 34738 08/18/2022 ENVELOPES #10 REGULAR AND WINDOW 061-1480-6301 $ 1,089.93 Vendor ENGEO94583 - ENGEO INCORPORATED Total: $ 725.00
Vendor: FELDMAN02 - FELDMAN, REVA
FELDMAN, REVA 2022 LAH-3 08/18/2022 CONSULTING SVCS JUL 22 011-1200-6199 $ 2,500.00 Vendor FELDMAN02 - FELDMAN, REVA Total: $ 2,500.00
Vendor: FRENKEL01 - FRENKEL, AMIR & LIAT
FRENKEL, AMIR & LIAT EP20-0154-PB-2 08/18/2022 REFUND DEPOSIT 11120 MORA DRIVE EP20-0154-PB 011-0000-2303 $ 1,000.00 Vendor EATON03 - EATON AND ASSOCIATES Total: $ 15,814.83 Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINANCE GROUP 110388 08/04/2022 SUPPLIES 7.12.22 061-1480-6123 $ 733.94 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: $ 733.94 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 274192 08/04/2022 MATADERO CREEK REPAIR 7.10.22 045-6900-6206 $ 725.00 Vendor DICKEY01 - DICKEY, MARYAM Total: $ 400.00
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 86976 08/18/2022 APC TEMPERATURE SENSOR & ADAPTER USB 061-1480-6116 $ 1,436.09 EATON AND ASSOCIATES 86978 08/18/2022 YUBIKEYS 061-1480-6116 $ 2,651.74 EATON AND ASSOCIATES 87000 08/18/2022 MONTHLY IT SVCS AUG 22 061-1480-6111 $ 11,727.00 Vendor SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH Total: $ 1,242.50 Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 20081 08/18/2022 JULY 22 LANDSCAPE MAINT-TOWNHALL 061-1480-6122 $ 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: $ 1,860.00 Vendor: DICKEY01 - DICKEY, MARYAM
DICKEY, MARYAM 08.09.22 08/18/2022 NEIGHBORHOOD WATCH FOOD/DRINKS REIMB. 021-6100-6399 $ 400.00 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN1375142 08/18/2022 32 GALLON CONSOLE 7.13.22 061-1480-6398 $ 62.82 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: $ 62.82 Vendor: SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH IN1258751 08/04/2022 AR1309997 ENVIRONMENTAL HEALTH PERMIT 26379FREMONT 061-1480-6315 $ 617.50 COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH IN1259746 08/04/2022 AR1201727 ENVIRONMENTAL HEALTH PERMITCORP YARD 061-4300-6315 $ 625.00 Vendor: CONTINENTAL94303 - CONTINENTAL CATERERS
CONTINENTAL CATERERS 08.18.22 08/18/2022 SECOND DEPOSIT FOR VOLUNTEER DINNER 011-1100-6361 $ 10,717.72 Vendor CONTINENTAL94303 - CONTINENTAL CATERERS Total: $ 10,717.72 Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH 08.04.22 08/18/2022 CITY COUNCIL MINUTES PREPARATION 6.16.22 011-1300-6209 $ 320.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: $ 320.00 Vendor COMCAST19380 - COMCAST BUSINESS Total: $ 950.65
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749-7.17.22 08/05/2022 ACT# 8155 20 016 0016749-7.17.22 061-1480-6362 $ 249.57 COMCAST 0017176-8.03.22 08/18/2022 ACT# 8155 20 016 0017176-8.03.22 061-1480-6362 $ 187.48 Vendor COMCAST LOCAL ACCTS - COMCAST Total: $ 437.05
Vendor LOSALTOS94022 - CITY OF LOS ALTOS Total: $ 159,373.37 Vendor: COLLIN01 - COLLIN, ARNAUD AND EMILIE FOUCHE
COLLIN, ARNAUD AND EMILIE FOUCHE P19316 08/18/2022 REFUND DEPOSIT 26925 ST. FRANCIS DR -P19316 011-0000-2301 $ 2,369.00 Vendor COLLIN01 - COLLIN, ARNAUD AND EMILIE FOUCHE Total: $ 2,369.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 151141181 08/18/2022 ACT# 980056897 8.1.2022 061-1480-6362 $ 950.65 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number CITY OF LOS ALTOS IN100845 06/30/2022 TOWN OF LAH FY 21/22 OBLIGATION OUTSTANDING QTR 4 051-4800-6120 $ 159,224.17

Amount
LOS ALTOS HARDWARE INC 16409/1 08/14/2022 SUPPLIES FOR MAKING SIGNS 061-4300-6399 $ 7.08 8/26/2022 5:44:02 PM Page 4 of 11
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 13898/1 06/30/2022 BUG PLUG/DIFFUSER 061-4300-6399 $ 27.23 LOS ALTOS HARDWARE INC 16074/1 08/04/2022 FLOOD BUBBLER RISER-TOWNHALL REPAIR 061-1480-6122 $ 4.34 LOS ALTOS HARDWARE INC 16106/1 08/04/2022 COUPLING, TEE PVC BUSHING 061-4300-6398 $ 61.04 Vendor KOFF94710 - KOFF & ASSOCIATES, INC. Total: $ 5,440.00 Vendor: LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC.

LIVE OAK ASSOCIATES, INC. 2495-022203-PN2 06/30/2022 LA PALOMA ROBLEDA-MAR 22 PN# 2495-01 042-6900-6206 $ 507.50 LIVE OAK ASSOCIATES, INC. 2495-022204 06/30/2022 LA PALOMA ROBLEDA PATH-APR 22 042-6900-6206 $ 4,526.67 Vendor LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC. Total: $ 5,034.17 JURVETSON, KARLA EP19-0006 08/18/2022 REFUND DEPOSIT 27200 ALTAMONT RD- EP18-0036 011-0000-2301 $ (1,402.50) JURVETSON, KARLA EP19-0006 08/18/2022 REFUND DEPOSIT 27200 ALTAMONT RD- EP19-0006 011-0000-2301 $ 19,405.74 Vendor JURVETSON01 - JURVETSON, KARLA Total: $ 21,313.86 Vendor: KOFF94710 - KOFF & ASSOCIATES, INC.

KOFF & ASSOCIATES, INC. 014767 08/18/2022 LAH TOTAL COMP 2022 JUL 2022011-1400-6199 $ 5,440.00 INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 251898 08/18/2022 MARKING PAINT 061-4300-6398 $ 82.69 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: $ 402.07 Vendor: JURVETSON01 - JURVETSON, KARLA
JURVETSON, KARLA EP19-0005 08/18/2022 REFUND DEPOSIT 27200 ALTAMOND RD-EP19-0005 011-0000-2301 $ 310.62 JURVETSON, KARLA EP19-0005-PB 08/18/2022 REFUND DEPOSIT 27200 ALTAMOND RD-EP19-0005-PB 011-0000-2303 $ 3,000.00 ICMA Retirement Corp (Vantage Pt) 100316-PD 8.12.22 08/18/2022 PLAN # 100316-PPE 8.7.22 061-0000-2204 $ 2,944.67 ICMA Retirement Corp (Vantage Pt) 304465-PD-8.12.22 08/18/2022 PLAN # 304465-PPE 8.7.22 061-0000-2204 $ 9,000.25 Vendor ICMA - ICMA Retirement Corp (Vantage Pt) Total: $ 32,970.17 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. 251897 08/18/2022 SIGN, HANDICAP SYMBOL, VAN ACCESSIBLE 061-4300-6398 $ 319.38 ICMA Retirement Corp (Vantage Pt) 100316-PD 7.29.22 08/04/2022 PPE 7.24.22 PLAN 100316 061-0000-2204 $ 2,939.19 ICMA Retirement Corp (Vantage Pt) 304465-PD 7.29.22 08/04/2022 PPE 7.24.22 PLAN 304465 061-0000-2204 $ 15,578.38 ICMA Retirement Corp (Vantage Pt) 100276-PD 8.12.22 08/18/2022 PLAN # 100276 PPE 8.7.22 061-0000-2204 $ 1,253.84 HOME DEPOT CREDIT SERVICES611669 08/18/2022 RETAINING WALL-E. SUNSET DR. 041-6900-6399 $ 191.51 HOME DEPOT CREDIT SERVICES743688 08/18/2022 SAFETY GEAR 061-4300-6325 $ 212.30 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: $ 1,406.99 Vendor: ICMA - ICMA Retirement Corp (Vantage Pt)
ICMA Retirement Corp (Vantage Pt) 100276-PD 7.29.22 08/04/2022 PPE 7.24.22 PLAN 100276 061-0000-2204 $ 1,253.84 HOME DEPOT CREDIT SERVICES1121321 08/18/2022 CRACK FILL PROJECT INV 2612794 011-4600-6149 $ 95.12 HOME DEPOT CREDIT SERVICES1121321 08/18/2022 CRACK FILL PROJECT 184448 CRM FOR INV 2612794 011-4600-6149 $ (95.12) HOME DEPOT CREDIT SERVICES1121321 08/18/2022 SAFETY GEAR 061-4300-6325 $ 108.96 HOME DEPOT CREDIT SERVICES7623827 08/18/2022 MISC SUPPLIES/TOOLS 061-4300-6399 $ 114.60 HOME DEPOT CREDIT SERVICES7623828 08/18/2022 HOUSEKEEPING SUPPLIES 061-4300-6123 $ 124.61 HOME DEPOT CREDIT SERVICES7623829 08/18/2022 CLEANER SPRAY 061-4400-6117 $ 46.96 HOME DEPOT CREDIT SERVICES9499705 06/30/2022 SCALER AND MAX CLAY 042-6900-6399 $ 114.41 HOME DEPOT CREDIT SERVICES9930289 06/30/2022 BRUSHLESS CORDLESS RECIP 042-6900-6399 $ 424.50 HOME DEPOT CREDIT SERVICES9930289 06/30/2022 CRM SKU#10062977430099- 1250610 042-6900-6399 $ (400.00) HOME DEPOT CREDIT SERVICES9342873 06/30/2022 BRUSHLESS CORD-ROBLEDA-CRM 7204856 042-6900-6399 $ (528.16) HOME DEPOT CREDIT SERVICES9342873 06/30/2022 BRUSHLESS CORD-ROBLEDA-CRM 1250610 042-6900-6399 $ (100.88) HOME DEPOT CREDIT SERVICES9342873 06/30/2022 MAIKTA BATTERIES -ROBLEDA042-6900-6399 $ 651.48 Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES351349 06/30/2022 CONCRETE MIX-ROBLEDA 042-6900-6399 $ 439.35 HOME DEPOT CREDIT SERVICES4024047 06/30/2022 FOLDING MITER SAW-ROBLEDA-CRM 1250610 042-6900-6399 $ (190.35) HOME DEPOT CREDIT SERVICES4024047 06/30/2022 CONCRETE MIX-ALTAMONT PLUNGE 042-6900-6399 $ 197.70 HAYWARD LUMBER 37305104-00 08/04/2022 RWD CON LUMBER 061-4300-6399 $ 87.29 Vendor HAYWARD93901 - HAYWARD LUMBER Total: $ 708.71
Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN019969 08/04/2022 CONTRACT SVCS PROPERTY TAX-JUL-SEPT 22 011-1400-6199 $ 1,505.63 Vendor HDL91765 - HDL COREN & CONE Total: $ 1,505.63
Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 37304715-00 08/04/2022 STAKE,BROWNTONE,DUPLEX NAIL 042-6900-6399 $ 621.42

Amount
P G & E 4405682412-9-7.22 08/04/2022 ACT# 4405682412-9 - BP 6.10-7.10.22 051-4800-6363 $ 554.07 8/26/2022 5:44:02 PM Page 5 of 11
NOLL & TAM ARCHITECTS 0059635 06/30/2022 TOWN HALL ADDITION PHASE 2 NOV- 21-FEB 22 041-6900-6622 $ 245.00 NOLL & TAM ARCHITECTS 005959810 08/04/2022 TAOWNHALL ADDITION PROJECT PHASE 2 MAY-JUL 22 041-6900-6622 $ 15,407.97 Vendor NOLL01 - NOLL & TAM ARCHITECTS Total: $ 17,374.97 Vendor: PGE95899 - P G & E
P G & E 4405682412-9-7.22 08/04/2022 ACT# 4405682412-9 - BP 6.10-7.10.22 011-4600-6363 $ 272.10 Vendor MINTON01 - MINTON, RICHARD Total: $ 3,030.00
Vendor: MOORE05 - MOORE, KAREN
MOORE, KAREN EP18-0113-PERF 08/18/2022 REFUND DEPOSIT 13861 LA PALOMA RD-EP18-0113-PERF 011-0000-2303 $ 3,000.00 Vendor MOORE05 - MOORE, KAREN Total: $ 3,000.00
Vendor: NOLL01 - NOLL & TAM ARCHITECTS
NOLL & TAM ARCHITECTS 0059484 06/30/2022 TOWN HALL ADDITION PHASE 2 OCT 21 041-6900-6622 $ 1,722.00 MICHAEL BAKER INTERNATIONAL INC. 1152564 06/30/2022 HOUSING ELEMENT UPDATE 5.2022 041-6900-6199 $ 24,560.00 MICHAEL BAKER INTERNATIONAL INC. 1154163 06/30/2022 HOUSING ELEMENT UPDATE JUN 22 041-6900-6199 $ 37,185.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: $ 91,655.00 Vendor: MINTON01 - MINTON, RICHARD
MINTON, RICHARD EP18-0048 08/18/2022 REFUND DEPOSIT 10730 MORAN DR. EP18-0048 011-0000-2301 $ 3,030.00 MEYERS NAVE, A PROFESSIONAL CORPORATION 195316 06/30/2022 LINEBARGER, FORREST V. LAH 115CV282970 JUN 22 011-1500-6112 $ 1,406.98 MEYERS NAVE, A PROFESSIONAL CORPORATION 196282 06/30/2022 SB 9 IMPLEMENTATION ORD JUN 22 011-1500-6112 $ 1,009.40 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: $ 46,944.32 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIONAL INC. 1146124 06/30/2022 HOUSING ELEMENT UPDATE 3.2022 041-6900-6199 $ 29,910.00 MEYERS NAVE, A PROFESSIONAL CORPORATION 195314 06/30/2022 6/2022 PASSTHRU REV LEGAL SVCS-TM21-0001 011-3100-4702 $ (2,599.72) MEYERS NAVE, A PROFESSIONAL CORPORATION 195314 06/30/2022 6/2022 PASSTHRU EXP LEGAL SVCS-TM21-0001 011-3100-6177 $ 2,599.72 MEYERS NAVE, A PROFESSIONAL CORPORATION 195315 06/30/2022 LABOR AND PERSONNEL MATTERS JUN 22 011-1500-6112 $ 11,031.30 MEYERS NAVE, A PROFESSIONAL CORPORATION 195314 06/30/2022 6/2022 ADMIN FEE LEGAL SVCS-TM21-0001 011-0000-2301 $ 259.97 MEYERS NAVE, A PROFESSIONAL CORPORATION 195314 06/30/2022 6/2022 BILLABLE LEGAL SVCS-TM21-0001 011-0000-2301 $ 2,599.72 MEYERS NAVE, A PROFESSIONAL CORPORATION 195314 06/30/2022 6/2022 RECOG ADMIN FEE LEGAL SVCS-TM21-0001 011-0000-4685 $ (259.97) MEYERS NAVE, A PROFESSIONAL CORPORATION 195311 06/30/2022 10758 MORA DR JUN 22 011-1500-6112 $ 43.26 MEYERS NAVE, A PROFESSIONAL CORPORATION 195312 06/30/2022 27101 MOODY RD-JUN 22 011-3100-6111 $ 497.09 MEYERS NAVE, A PROFESSIONAL CORPORATION 195313 06/30/2022 12869 LA CRESDA DR SITE DEV. & LADSCAPING JUN 22 011-3100-6111 $ 8,281.20 MEYERS NAVE, A PROFESSIONAL CORPORATION 195308 06/30/2022 LAH FIBER FRANCHISE AGREEMENT JUN 22 011-1500-6112 $ 865.20 MEYERS NAVE, A PROFESSIONAL CORPORATION 195309 06/30/2022 28001 ELENA RD FENCE JUN 22011-3100-6111 $ 4,756.54 MEYERS NAVE, A PROFESSIONAL CORPORATION 195310 06/30/2022 10728 MORA DR JUN 22 011-1500-6112 $ 43.26 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: $ 4,485.02 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIONAL CORPORATION 195086 06/30/2022 SB 9 IMPLEMENTATION ORD-MAY 22 011-1500-6112 $ 2,920.05 MEYERS NAVE, A PROFESSIONAL CORPORATION 195306 06/30/2022 CITY ATTORNEY SVCS JUN 22 011-1500-6201 $ 12,985.62 MEYERS NAVE, A PROFESSIONAL CORPORATION 195307 06/30/2022 SEWER LEGAL SVCS JUN 22 051-4800-6201 $ 504.70 Vendor MEHROTRA01 - MEHROTRA, SANGEETA Total: $ 3,672.52 Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICATIONS INC. 220822 08/18/2022 METRONET VHF AUG 22 061-4300-6362 $ 160.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: $ 160.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURANCE COMPANY TS05957300-8.14.22 08/18/2022 DENTAL SEPT 2022 061-0000-2233 $ 4,485.02 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9686 08/18/2022 GIS PROFESSIONAL SVCS JUL 202211-3100-6199 $ 825.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: $ 825.00 Vendor: MEHROTRA01 - MEHROTRA, SANGEETA
MEHROTRA, SANGEETA EP18-0093 08/18/2022 REFUND DEPOSIT 27645 NATOMA RD-EP18-0093 011-0000-2301 $ 672.52 MEHROTRA, SANGEETA EP18-0093-PERF 08/18/2022 REFUND DEPOSIT 27645 NATOMA RD EP18-0093-PERF 011-0000-2303 $ 3,000.00 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: $ 103.47 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 67560 08/04/2022 132-T NOTICE AD 7.5, 7.13.22 046-6900-6207 $ 600.00 LOS ALTOS TOWN CRIER 67648 08/18/2022 AD: ELECTION 7.6.22 011-1300-6352 $ 577.12 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: $ 1,177.12 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number LOS ALTOS HARDWARE INC 15964/1 08/18/2022 HARDWARE 7.12.22 061-4300-6399 $ 3.78

Amount
Vendor SHERLOCK01 - SHERLOCK, JOAN Total: $ 2,879.50
8/26/2022 5:44:02 PM Page 6 of 11
Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: $ 20,410.03 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9003909439 08/18/2022 COLORED AND BLACK & WHITE COPIES 4.22-7.22.22 061-1480-6402 $ 2,330.17 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: $ 2,330.17 Vendor: SHERLOCK01 - SHERLOCK, JOAN
SHERLOCK, JOAN SD18-0023 08/04/2022 REFUND DEPOSIT SD18-0023-27261 SHERLOCK RD 011-0000-2301 $ 2,879.50 Vendor SABRO95131 - SABRO COMMUNICATIONS, INC. Total: $ 960.00 Vendor: SCCTAX95110 - SANTA CLARA COUNTY DEPT. OF TAX AND COLLECTIONS SANTA CLARA COUNTY DEPT. OF TAX AND COLLECTIONS 22-016000-6-7.14.22 08/18/2022 ID#7591726-UNSEC PROP TAX-7.1.22-6.30.23 061-1480-6398 $ 130.49 Vendor SCCTAX95110 - SANTA CLARA COUNTY DEPT. OF TAX AND COLLECTIONS Total: $ 130.49 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF'S DEPT 1800082195 06/30/2022 EXTRA SWING SHIFT 6.1-6.29.22021-6100-6111 $ 20,410.03 REED & GRAHAM INC. 034808 08/04/2022 DE TAC-5GAL PAIL 046-6900-6399 $ 3,543.75 REED & GRAHAM INC. 035728 08/18/2022 DURO-CRACKFILLER 046-6900-6622 $ 4,823.44 Vendor REED03 - REED & GRAHAM INC. Total: $ 19,459.22
Vendor: SABRO95131 - SABRO COMMUNICATIONS, INC.

SABRO COMMUNICATIONS, INC.2486-LAH 06/30/2022 TROUBLE SHOOT DATA JACK 6/21.22 061-1480-6118 $ 960.00 REED & GRAHAM INC. 033874 08/04/2022 BROKEN AC-BOB BD5566 042-6900-6399 $ 150.00 REED & GRAHAM INC. 034413 08/04/2022 DURO CRACKFILLER 046-6900-6399 $ 5,968.59 REED & GRAHAM INC. 034531 08/04/2022 DURO CRACKFILLER 046-6900-6399 $ 4,823.44 Vendor V0980 - PURISSIMA HILLS WATER Total: $ 6,178.96
Vendor: REDWING94063 - RED WING SHOE STORE
RED WING SHOE STORE 20220810035775 08/18/2022 SAFETY SHOES-MELISSA E. 011-3300-6325 $ 247.18 Vendor REDWING94063 - RED WING SHOE STORE Total: $ 247.18 Vendor: REED03 - REED & GRAHAM INC.

REED & GRAHAM INC. 033747 08/04/2022 BROKEN AC-BOB BD5566 042-6900-6399 $ 150.00 PURISSIMA HILLS WATER AUG 2022-3760 08/18/2022 26379 Fremont Road-Recreation Office - BP 8.01-8.3 061-1480-6364 $ 32.18 PURISSIMA HILLS WATER AUG 2022-4523 08/18/2022 Fremont Road pathway irrigation - BP 8.01-8.31.2 011-4740-6364 $ 41.98 PURISSIMA HILLS WATER AUG 2022-4643 08/18/2022 Arastradero C2 Pathway Irrigation - BP 8.01-8.31.2 011-4740-6364 $ 32.18 PURISSIMA HILLS WATER AUG 2022-2500 08/18/2022 Little League Field - BP 8.01-8.31.22 011-5100-6364 $ 4,895.31 PURISSIMA HILLS WATER AUG 2022-2501 08/18/2022 27400 Purissima Road - Corp Yard - BP 8.01-8.31.22 061-4300-6364 $ 44.81 PURISSIMA HILLS WATER AUG 2022-3112 08/18/2022 Elena & Purissima Sewer Lift Station - BP 8.01-8.3 051-4800-6364 $ 44.81 PURISSIMA HILLS WATER AUG 2022-2496 08/18/2022 26379 Fremont Road - LAH - BP 8.01-8.31.22 061-1480-6364 $ 533.81 PURISSIMA HILLS WATER AUG 2022-2497 08/18/2022 26379 Fremont Road - Irrigation - BP 8.01-8.31.22 061-1480-6364 $ 167.54 PURISSIMA HILLS WATER AUG 2022-2498 08/18/2022 26379 Fremont Road - Heritage House - BP 8.01-8.31 061-1480-6364 $ 281.95 Vendor PATEL04 - PATEL, SANDHYA Total: $ 20,465.50
Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM MONITORING INC 146488185 08/18/2022 24HR ALARM MONITORING AUG 22 061-1480-6118 $ 142.84 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: $ 142.84 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER AUG 2022-2493 08/18/2022 Stonebrook Ave @ El Monte - BP 8.01-8.31.22 061-4300-6364 $ 104.39 Vendor: PaloAlto94306 - PALO ALTO SHELL
PALO ALTO SHELL 8108212 08/18/2022 NEW TIRES FOR TUNDRA 061-4400-6318 $ 870.24 Vendor PaloAlto94306 - PALO ALTO SHELL Total: $ 870.24
Vendor: PATEL04 - PATEL, SANDHYA
PATEL, SANDHYA EP18-0002 08/18/2022 REFUND DEPOSIT 11637 DAWSON DR. - EP18-0002 011-0000-2301 $ 13,909.50 PATEL, SANDHYA EP18-0003 08/18/2022 REFUND DEPOSIT 11637 DAWSON DR-EP18-0003 011-0000-2301 $ 6,556.00 P G & E 4405682412-9-7.22 08/04/2022 ACT# 4405682412-9 - BP 6.10-7.10.22 061-4300-6363 $ 339.20 Vendor PGE95899 - P G & E Total: $ 2,460.41
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2207 08/18/2022 EMERGENCY MANAGMENT & PLANNING CONSULTING SVCS JUL 021-6100-6199 $ 1,750.00 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: $ 1,750.00 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number P G & E 4405682412-9-7.22 08/04/2022 ACT# 4405682412-9 - BP 6.10-7.10.22 061-1480-6363 $ 1,295.04

Amount
Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 EMPLOYEES LIFE SEPT 2022 ADJUST 061-0000-2225 $ (22.13) UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 EMPLOYEES AD&D SEPT 2022 061-0000-2225 $ 107.28 8/26/2022 5:44:02 PM Page 7 of 11
THE BANK OF NEW YORK MELLON TRUST LOSALTOS2009-7.22.22 08/05/2022 LOAN# LOSALTOS2009-7.22.2-WEST LOYOLA SEWER ASSES 031-0100-6382 $ 46,533.75 Vendor BNYMELLON - THE BANK OF NEW YORK MELLON TRUST Total: $ 96,533.75 Vendor: BROKEN02 - THE BROKEN OAK TRUST
THE BROKEN OAK TRUST SD18-0071 08/18/2022 REFUND DEPOSIT 27686 NATOMA RD SD18-0071 011-0000-2301 $ 3,996.19 Vendor BROKEN02 - THE BROKEN OAK TRUST Total: $ 3,996.19 Vendor SUPERION60693 - SUPERION, LLC Total: $ 25,627.31 Vendor: TDELECTRIC01 - T.D. ELECTRIC SERVICE
T.D. ELECTRIC SERVICE R11615-7.28.22 08/04/2022 REFUND BLD22-0332-SB1473-OVERPMT 011-0000-2004 $ 1.00 Vendor TDELECTRIC01 - T.D. ELECTRIC SERVICE Total: $ 1.00 Vendor: BNYMELLON - THE BANK OF NEW YORK MELLON TRUST
THE BANK OF NEW YORK MELLON TRUST LOSALTOS2009-7.22.22 08/05/2022 LOAN# LOSALTOS2009-7.22.2-WEST LOYOLA SEWER ASSES 031-0000-2400 $ 50,000.00 SUPERION, LLC 360879 08/18/2022 TRAKIT COMM. DEV SUITE -ADDT'L USER LICENSE FEE 011-3100-6313 $ 7,199.28 SUPERION, LLC 360879 08/18/2022 TRAKIT COMM. DEV SUITE -ADDT'L USER LICENSE FEE 011-3200-6313 $ 7,201.44 SUPERION, LLC 360879 08/18/2022 TRAKIT COMM. DEV SUITE -ADDT'L USER LICENSE FEE 011-3300-6313 $ 7,199.28 Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 359800 08/18/2022 COMM DEV TRAINING 011-3100-6309 $ 1,342.71 SUPERION, LLC 359800 08/18/2022 COMM DEV TRAINING 011-3200-6309 $ 1,342.30 SUPERION, LLC 359800 08/18/2022 COMM DEV TRAINING 011-3300-6309 $ 1,342.30 STEVENS CREEK QUARRY 999815 08/04/2022 2022 ALL MATERIALS AND DUMPING 7.12.22 042-6900-6125 $ 80.52 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: $ 200.01 Vendor: SUCHTER01 - SUCHTER, HEATHER
SUCHTER, HEATHER EP21-0193 08/04/2022 REFUND DEPOSIT 13254 E. SUNSET DR-EP21-0193 011-0000-2301 $ 24,334.00 Vendor SUCHTER01 - SUCHTER, HEATHER Total: $ 24,334.00
STATCOMM INC C009487 08/18/2022 FIRE ALARM SYSTEM 2.1.22-1.31.23 061-1480-6118 $ 1,778.00 Vendor STATCOMM01 - STATCOMM INC Total: $ 2,000.00
Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 999160 08/04/2022 2022 ALL MATERIALS & DUMPLING 7.7.22 042-6900-6125 $ 76.71 STEVENS CREEK QUARRY 999595 08/04/2022 2022 ALL MATERIALS & DUMPING 7.11.22 042-6900-6125 $ 42.78 STAPLES BUSINESS CREDIT 7361487221-0-1 08/18/2022 CRM COPY PAPER ORDER # 7361487221 061-1480-6301 $ (80.74) STAPLES BUSINESS CREDIT 7361487221-0-3 08/18/2022 CLEANING SUPPLIES 061-1480-6398 $ 32.18 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: $ 989.75 Vendor: STATCOMM01 - STATCOMM INC
STATCOMM INC C009042 08/04/2022 FIRE ALARM 4/22-3/23 061-1480-6118 $ 222.00 STAPLES BUSINESS CREDIT 7359793553-0-4 06/30/2022 POST -IT 061-1480-6301 $ 13.01 STAPLES BUSINESS CREDIT 7360144512-0-1 08/18/2022 BINDER POCKETS 061-1480-6301 $ 26.14 STAPLES BUSINESS CREDIT 7361487221-0-1 08/18/2022 COPY PAPERS AND PENS 061-1480-6301 $ 370.11 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7359793553-0-1 06/30/2022 OFFICE SUPPLIES 061-1480-6301 $ 574.88 STAPLES BUSINESS CREDIT 7359793553-0-2 06/30/2022 BINDER CLIPS 061-1480-6301 $ 17.98 STAPLES BUSINESS CREDIT 7359793553-0-3 06/30/2022 OFFICE SUPPLIES-CORDS,POSTIT061-1480-6301 $ 36.19 Vendor: SINGH05 - SINGH GURJEET TRUSTEE & ET AL
SINGH GURJEET TRUSTEE & ET ALEP18-0105-PERF-2 08/18/2022 REFUND DEPOSIT 26890 ALEJANDRO DRIVE-EP18-0105-PER 011-0000-2303 $ 980.25 Vendor SINGH05 - SINGH GURJEET TRUSTEE & ET AL Total: $ 980.25 Vendor: SINGH06 - SINGH, MANPREET & KAUR, RASNEET
SINGH, MANPREET & KAUR, RASNEETD18-0059 08/18/2022 REFUND DEPOSIT 26303 ESPERANZA DR-SD18-0059 011-0000-2301 $ 3,921.24 Vendor SINGH06 - SINGH, MANPREET & KAUR, RASNEET Total: $ 3,921.24 Vendor SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC Total: $ 108.92 Vendor: SIMMONS01 - SIMMONS, DAVID ANDREW
SIMMONS, DAVID ANDREW 08.12.22 08/18/2022 REMAINING PAYMENT FOR HARP PLAYER(VOLUNTEER DINNER 011-1100-6361 $ 200.00 SIMMONS, DAVID ANDREW 800 08/18/2022 DEPOSIT FOR HARP PLAYER FOR VOLUNTEER DINNER 011-1100-6361 $ 200.00 Vendor SIMMONS01 - SIMMONS, DAVID ANDREW Total: $ 400.00 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC
SIERRA PACIFIC TURF SUPPLY INC0625431-IN 08/04/2022 SPRAYER-MAX BACKPACK 061-4300-6118 $ 108.92

Amount
Grand Total: $ 971,186.52
8/26/2022 5:44:02 PM Page 8 of 11
VICTORIA DYE EQUESTRIAN, LLCSEPTEMBER 2022 08/18/2022 MANAGEMENT FEE SEPTEMBER 2022 011-5300-6199 $ 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: $ 23,100.00 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2022/23-050 08/18/2022 MAINTENANCE SVCS JULY 2022051-4800-6140 $ 34,355.83 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: $ 34,355.83 Vendor VERIZON75266 - VERIZON WIRELESS Total: $ 803.81
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC7.4-7.22.22 08/04/2022 SUMMER RIDING CAMP WEEK # 5 7.4-7.8.22 011-5300-6111 $ 8,100.00 VICTORIA DYE EQUESTRIAN, LLC7.4-7.22.22 08/04/2022 SUMMER RIDING CAMP WEEK # 6 7.18-7.22.22 011-5300-6111 $ 8,400.00 VICTORIA DYE EQUESTRIAN, LLCAUGUST 2022 08/05/2022 MANAGEMENT FEE AUGUST 202211-5300-6199 $ 3,300.00 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-3300-6362 $ 201.98 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 061-1480-6362 $ 40.01 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 061-4300-6362 $ 149.36 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-1400-6362 $ 58.74 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-3100-6362 $ 78.75 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-3200-6362 $ 98.75 Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-1000-6362 $ 58.74 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-1200-6362 $ 58.74 VERIZON WIRELESS 9911853944 08/04/2022 ACT# 472540632-00001 BP 7.24-8.23.22 011-1300-6362 $ 58.74 UNITED SITE SERVICES INC INV-00832199 08/04/2022 STD REST SVC 7.4-7.31.22 011-5300-6398 $ 141.83 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: $ 328.58 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE478901770 08/18/2022 CONTRACT # 500-0609130-000-7.31.22 061-1480-6402 $ 843.26 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: $ 843.26 Vendor UNITED03 - UNITED BUILDERS CORP Total: $ 11,466.77 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 08.19.2022 08/19/2022 POSTAGE-NEWSLETTER 011-1700-6304 $ 1,188.24 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: $ 1,188.24 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-13222449 08/04/2022 DELUXE W/ SINK SVC- 4TH OF JULY PARADE 011-4120-6361 $ 186.75 UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 LONG TERM DISABILITY BENEFIT SEPT 2022 061-0000-2226 $ 1,254.58 UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 LONG TERM DISABILITY BENEFIT SEPT 2022 ADJUST 061-0000-2226 $ (30.10) Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: $ 2,138.20 Vendor: UNITED03 - UNITED BUILDERS CORP
UNITED BUILDERS CORP 2821 08/18/2022 PROGRESS PMT # 6 041-6900-6622 $ 11,466.77 Vendor Name Payable Number Post Date Description (Item) Account Number UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 EMPLOYEES AD&D SEPT 2022 ADJUST 061-0000-2225 $ (2.85) UNION SECURITY INSURANCE COMPANY 925773-0001-8.17.22 08/18/2022 EMPLOYEES LIFE SEPT 2022 061-0000-2225 $ 831.42 Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022

011-5100-6122 Lawncare/Landscaping $ 750.00
011-5100-6364 Water $ 5,004.91
8/26/2022 5:44:02 PM Page 9 of 11
011-4120-6361 Special Events & Awards $ 186.75
011-4600-6145 Traffic Signal Maintenance $ 1,351.12
011-4600-6149 Street Maintenance $ -
011-4600-6363 Electric $ 272.10
011-4740-6125 Pathways Maintenance $ 5,500.00
011-4740-6364 Water $ 74.16
011-3200-6313 Computer Software $ 7,201.44
011-3200-6362 Telephone $ 98.75
011-3300-6309 Instruction & Training $ 1,342.30
011-3300-6313 Computer Software $ 7,199.28
011-3300-6325 Safety Gear $ 247.18
011-3300-6362 Telephone $ 201.98
011-3100-6313 Computer Software $ 7,199.28
011-3100-6362 Telephone $ 78.75
011-3200-4301 Building Permits $ 350.00
011-3200-6111 Contract Personnel $ 5,483.75
011-3200-6199 Other Contract Services $ 13,374.90
011-3200-6309 Instruction & Training $ 1,342.30
011-1700-6304 Printing, copying & scanning $ 7,688.24
011-3100-4702 Attorney's Fees $ (2,599.72)
011-3100-6111 Contract Personnel $ 13,534.83
011-3100-6177 Attorney Fees - Billable $ 2,599.72
011-3100-6199 Other Contract Services $ 825.00
011-3100-6309 Instruction & Training $ 1,342.71
011-1300-6398 Other General Expense $ 227.51
011-1400-6199 Other Contract Services $ 6,945.63
011-1400-6302 City Membership $ 3,786.00
011-1400-6362 Telephone $ 58.74
011-1500-6112 Legal - Special Projects $ 17,319.45
011-1500-6201 Legal - City Attorney $ 12,985.62
011-1200-6199 Other Contract Services $ 2,500.00
011-1200-6362 Telephone $ 58.74
011-1200-6398 Other General Expense $ 35.66
011-1300-6209 Other Program & Proj Consult $ 3,852.97
011-1300-6352 Election Expense $ 577.12
011-1300-6362 Telephone $ 58.74
011-0000-2004 SB 1473 - Fee Payable $ 1.00
011-0000-2301 Planning Deposits $ 85,119.50
011-0000-2303 Bond Deposits $ 10,980.25
011-0000-4685 Administrative Charge $ (259.97)
011-1000-6362 Telephone $ 58.74
011-1100-6361 Special Events & Awards $ 11,117.72
041 - GENERAL CIP FUND $ 145,921.62
042 - PATHWAYS CIP $ 6,763.65
045 - DRAINAGE CIP $ 725.00
046 - STREET CIP $ 163,980.62
051 - SEWER FUND $ 195,199.90
061 - GENERAL SERVICE FUND $ 78,231.80
Grand Total: $ 971,186.52
Account Summary
Account Number Account Name Payment Amount
Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND $ 260,863.16
021 - COPS FUND $ 22,967.02
031 - SEWER ASSESSMENT DISTRICT $ 96,533.75

061-4300-6399 Other Supplies/Materials $ 239.98
061-4400-6117 Equipment Maint & Repair $ 46.96
061-4400-6318 Vehicle Repair $ 870.24
8/26/2022 5:44:02 PM Page 10 of 11
061-4300-6324 Uniforms $ 604.80
061-4300-6325 Safety Gear $ 321.26
061-4300-6362 Telephone $ 358.66
061-4300-6363 Electric $ 339.20
061-4300-6364 Water $ 149.20
061-4300-6398 Other General Expense $ 505.64
061-1480-6364 Water $ 1,015.48
061-1480-6398 Other General Expense $ 787.90
061-1480-6402 Office Mach & Furniture Rental $ 3,173.43 061-4300-6118 Facility Maint & Security $ 108.92
061-4300-6123 Housekeeping $ 270.79
061-4300-6315 Permits for Operation $ 625.00
061-1480-6122 Lawncare/Landscaping $ 1,864.34
061-1480-6123 Housekeeping $ 1,323.92
061-1480-6301 Office Supplies $ 2,145.70
061-1480-6315 Permits for Operation $ 617.50
061-1480-6362 Telephone $ 2,560.23
061-1480-6363 Electric $ 1,295.04
061-0000-2225 Life Insurance Payable $ 913.72
061-0000-2226 Long Term Disability Payable $ 1,224.48
061-0000-2233 Dental & Vision Insurance Payable $ 4,485.02 061-1480-6111 Contract Personnel $ 11,727.00
061-1480-6116 Computer System Maintenance $ 4,087.83
061-1480-6118 Facility Maint & Security $ 3,102.84
051-4800-6201 Legal - City Attorney $ 504.70
051-4800-6315 Permits for Operation $ 442.00
051-4800-6362 Telephone $ 74.32
051-4800-6363 Electric $ 554.07
051-4800-6364 Water $ 44.81
061-0000-2204 Deferred Comp Payable $ 32,970.17
045-6900-6206 Engineering Consultants $ 725.00
046-6900-6207 Advertising/Publishing $ 600.00
046-6900-6399 Other Supplies/Materials $ 14,335.78
046-6900-6622 Site Improvements $ 149,044.84
051-4800-6120 Los Altos Treatment Plant $ 159,224.17
051-4800-6140 Sewer Maintenance Work $ 34,355.83
041-6900-6399 Other Supplies/Materials $ 191.51
041-6900-6622 Site Improvements $ 52,841.74
041-6910-6616 Vehicles & Accessories $ 722.12
042-6900-6125 Pathways Maintenance $ 200.01
042-6900-6206 Engineering Consultants $ 5,034.17
042-6900-6399 Other Supplies/Materials $ 1,529.47
021-6100-6362 Telephone $ 406.99
021-6100-6399 Other Supplies/Materials $ 400.00
031-0000-2400 Bonds Payable $ 50,000.00
031-0100-6382 Interest Retired $ 46,533.75
041-6900-6199 Other Contract Services $ 91,655.00
041-6900-6206 Engineering Consultants $ 511.25
011-5300-6122 Lawncare/Landscaping $ 1,500.00
011-5300-6199 Other Contract Services $ 6,600.00
011-5300-6362 Telephone $ 48.18
011-5300-6398 Other General Expense $ 141.83
021-6100-6111 Contract Personnel $ 20,410.03
021-6100-6199 Other Contract Services $ 1,750.00
Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Account Summary
Account Number Account Name Payment Amount
011-5300-6111 Contract Personnel $ 16,500.00

SD18-0023 $ 2,879.50
SD18-0059 $ 3,921.24
SD18-0071 $ 3,996.19
TM21-0001 $ 2,859.69
Grand Total: $ 971,186.52
8/26/2022 5:44:02 PM Page 11 of 11
EP18-0105-PERF $ 980.25
EP18-0113-PERF $ 3,000.00
EP19-0005 $ 310.62
EP19-0005-PB $ 3,000.00
EP19-0006 $ 19,405.74
EP20-0154-PB $ 1,000.00
EP21-0193 $ 24,334.00
P19316 $ 2,369.00
R4120-7 $ 186.75
EP18-0002 $ 13,909.50
EP18-0003 $ 6,556.00
EP18-0036 $ (1,402.50)
EP18-0048 $ 3,030.00
EP18-0062 $ 278.00
EP18-0093 $ 672.52
EP18-0093-PERF $ 3,000.00
EP18-0094-PERF $ 1,000.00
EP18-0095-PERF $ 1,000.00
410220 $ 91,655.00
410221 $ 24,000.00
427903 $ 621.42
427904 $ 197.70
427906 $ 5,521.23
427913-23 $ 423.30
467209 $ 725.00
467226-23 $ 19,759.22
467227 $ 144,412.91
061-4400-6342 Gas and Oil $ 496.55
Grand Total: $ 971,186.52
Project Account Summary
Project Account Key Payment Amount
**None** $ 539,425.29
111711 $ 7,688.24
211700 $ 11,117.72
410213 $ 28,841.74
410216 $ 511.25
Expense Approval Report Payment Dates: 8/1/2022 - 8/31/2022 Account Summary
Account Number Account Name Payment Amount

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: MOTION TO RE-AUTHORIZE REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE TOWN OF LOS

ALTOS HILLS, INCLUDING ALL ASSOCIATED COMMITTEES,

DUE TO THE IMMINENT RISKS TO THE HEALTH AND SAFETY

OF ATTENDEES AND MAKING RELATED FINDINGS PURSUANT
TO AB 361
FROM: Steve Mattas, City Attorney
RECOMMENDATION:

It is recommended that the City Council of the Town of Los Altos Hills (“Council”), on behalf of itself and Town Committees make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated agencies, authorities, and committees, and make related findings pursuant to AB 361.

BACKGROUND:

On September 16, 2021, the Council approved a motion to continue conducting all legislative body meetings through teleconference and made required findings pursuant to AB 361 [Government Code Section 54953(e)(1)]. On October 21, 2021, the Council approved a resolution to continue conducting Council meetings, and all associated committee meetings, remotely due to an ongoing state of emergency and imminent risks to the health or safety of attendees if the meetings are held in person. The Council made findings that the requisite conditions exist for the legislative bodies of the Commission to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953.

Pursuant to Government Code Section 54953(e)(3), in order for all legislative bodies to continue meeting remotely, the Board must declare every 30 days that:

1. The legislative body has reconsidered the circumstances of the state of emergency; and

2. Either the state of emergency continues to directly impact the ability of the members to meet safely in person, or State or local officials continue to impose or recommend measures to promote social distancing.

Emergency conditions persist in Santa Clara County and throughout the state. The Governor’s State of Emergency, declared on March 4, 2020, is ongoing. The local proclamation of emergency, made by the Santa Clara County Board of Supervisors on February 10, 2020 ratifying the Santa Clara County Health Officer’s declaration of a AGENDA ITEM #4.E

Staff Report to City Council Page 2
Motion to Re-Authorize Remote Teleconference Meetings (AB 361) August 18, 2022
local health emergency due to COVID-19, continues to exist until its termination is proclaimed by the Santa Clara County Board of Supervisors. On March 19, 2020, the Council proclaimed a local emergency due to the COVID-19 pandemic and has continued to confirm the existence of a local emergency.

Due to the continued threat of COVID-19, the Council continues to implement multiple layers of protection against COVID-19, including physical distancing, for the safety of employees and members of the public. The Centers for Disease Control and Prevention (“CDC”) continues to recommend physical distancing of at least six (6) feet from others outside of the household. Because of the rise in cases due to the Delta variant of COVID19, the Council is concerned about the health and safety of all individuals who intend to attend meetings of the Town’s legislative bodies, including City Council and advisory body and committee meetings. The ongoing state of emergency related to COVID-19, as declared by the Governor, the County Board of Supervisors, and Council, continues to directly impact the ability of members of the legislative bodies of the Council to meet safely in person, due to imminent risks to the health and safety of attendees if the meetings are held in person.

DISCUSSION:

It is recommended that the Council, on behalf of itself and its committees, make a motion, pursuant to the authority set forth in AB 361 (Government Code Section 54953[e][1]), to re-authorize remote teleconference meetings of all legislative bodies of the Council, including all associated advisory bodies, agencies, authorities, and committees, due to the ongoing state of emergency and imminent risks to the health and safety of attendees if the meetings are held in person.

FISCAL IMPACT:

There is no additional fiscal impact to continue remote teleconference meetings.

Town of Los Altos Hills
September is Emergency Preparedness Month
WHEREAS, the County, State, Nation and World continue to experience the COVID-19 pandemic with ongoing stress, illness, hospitalization, and thousands of lives lost; and WHEREAS, the State of California has experienced multiple large-scale fires over several years, with smoke and poor air quality further extending their impact across the state; and WHEREAS, these disasters remind us of our community’s vulnerability to the dangers and devastation disasters can bring; and
WHEREAS, since 2004 the Federal Emergency Management Agency (FEMA) has sponsored National Preparedness Month each September. The 2022 theme is “A Lasting Legacy:

The life you’ve built is worth protecting. Prepare for disasters to create a lasting legacy for you and your family;” and
WHEREAS, the Los Altos Hills City Council recognizes the critical importance of emergency preparedness planning and preparation both by Town Staff and by community members.

The time and effort invested now in preparing will help Los Altos Hills residents and communities respond better and stay safer during crisis, and recover more quickly from whatever may come; and
WHEREAS, individuals can prepare for disasters by signing up for emergency notifications at AlertSCC.org, making an evacuation plan, and building and maintaining a disaster plan and kit.

NOW, THEREFORE, I, George Tyson, Mayor of the Town of Los Altos Hills, on behalf of the Los Altos Hills City Council do hereby declare the month of September to be Emergency Preparedness Month in the Town of Los Altos Hills. I call upon all community members to strengthen their household’s disaster preparedness.

DATED: September 15, 2021
BY: ________________________
George Tyson, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
Proclamation
ITEM #4.F

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
___________________________________________________________ SUBJECT: ADOPTION OF ORDINANCE 602 AUTHORIZING AN

AMENDMENT TO THE CONTRACT BETWEEN THE TOWN

AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
___________________________________________________________ RECOMMENDATION: That the City Council:

Adopt the attached Ordinance 602 to amend the contract between the Town and the Board of Administration of the California Public Employees’ Retirement System.

BACKGROUND:

At the meeting of August 18, 2022, the City Council adopted a Resolution of Intention to approve an amendment to the contract between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) for removal of the contract exclusion of persons compensated on an hourly basis and introduced and waived first reading of the attached Ordinance to amend the contract.

DISCUSSION:

In order to amend its contract with CalPERS, the Town must adopt the attached Ordinance. The proposed effective date of the contract amendment is October 16, 2022.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.” 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This is not part of the 2022 City Council Strategic Priorities.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1. Ordinance No. 602 Amending Contract with CalPERS
AGENDA ITEM #4.G
S.R.

P.P.

Ordinance Page 1
ORDINANCE 602

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF

LOS ALTOS HILLS AUTHORIZING AN AMENDMENT TO THE CONTRACT

BETWEEN THE TOWN OF LOS ALTOS HILLS AND THE BOARD OF

ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM
WHEREAS, the CalPERS’ Office of audit services (OFAS) conducted and provided a Public Agency Review (PAR) in March of 2021. The purpose of the review was to determine how the Town applies their retirement exclusion for all hourly employees; and WHEREAS, the Town is adhering to the membership eligibility requirements in Gov. Code section 20305 and amending the contract as the retirement Exclusion for all hourly employees is invalid due to being superseded and should be removed from the Agency’s Retirement Contract.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does ORDAIN as follows:

Section 1.

That an amendment to the contract between the Town of Los Altos Hills and the board of Administration, California Public Employees’ Retirement System is hereby authorized, a copy of said amendment being attached hereto as Exhibit A, and by such reference made a part hereof as though herein set out in full.

Section 2.

The City Manager of the Town of Los Altos Hills is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said agency.

Section 3.

SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

Section 4.

EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its adoption. Within 15 days after the passage of this ordinance, the Town Clerk shall cause the Ordinance or a summary thereof to be published once with the names of those Town Councilmembers voting for or against it in a newspaper of general circulation in the Town of Los Altos Hills, as required by the law.

Attachment 1

Ordinance Page 2
INTRODUCED: August 18, 2022
PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor George Tyson
ATTEST:
_________________________
Deborah Padovan, City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: RESOLUTION AWARDING A CONTRACT FOR THE TOWN HALL PAINT,

CARPET, AND FINANCE ROOM REMODEL PROJECT
FROM: Oscar D. Antillon, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Adopt the attached resolution authorizing the City Manager to execute a contract for the Town Hall Paint, Carpet, and Finance Room Remodel project in an amount not to exceed $155,000.

2. Approve a project contingency fund of $60,000 and authorize the Public Works Director to approve potential contract change orders within said fund.

3. Approve appropriation in the amount of $26,704 from the unreserved General Fund for a total project cost not to exceed $215,000. The remaining amount of $188,296 will come from the available balance of $250,000 ARPA funds allocated in the 2022-23 Operating Budget for Town Hall Furniture and space upgrade.

BACKGROUND:

The Town Hall Addition Project was initiated by the City Council in 2018 with the purpose of addressing a shortage of employee office space and limited on-site meeting and classroom facilities. Multiple public meetings before the Planning Commission and City Council were held in 2018 and 2019 to review design alternatives, and to select the size, scope and design for the project.

On September 26, 2019, the Planning Commission reviewed the finalized conceptual design for the Town Hall Addition and forwarded a recommendation for approval to the City Council. The finalized conceptual design includes the conversion of the open patio behind the Council Chambers into a new conference/meeting room (Phase 1), demolition of the 880 square-foot Parks and Recreation building and two large redwood trees, and an addition of 1,960 square feet on the south end of Town Hall with a flexible office/meeting space and additional employee offices, a copy room and a breakroom (Phase 2).

On November 20, 2019, the City Council approved the Conditional Use Permit Modification and a Site Development Permit for the Town Hall Addition Project. The Council also directed staff to move forward with preparation of construction drawings and other steps necessary to have the project ready for construction bidding in 2020.

AGENDA ITEM #4.H
O.A.

P.P.

City Council Page 2
Town Hall Paint, Carpet, & Finance Room Remodel
September 15, 2022
In March 2021 a contract for Phase 1 was awarded and construction completed in January 2022.

On February 2, 2022, Finance personnel relocated to the temporary office space in the new conference/meeting room. This will facilitate the space reconfiguration, furniture upgrades, and interior improvements in the Town Hall.

On July 18, 2022, the City Council approved the purchase and assembly of furniture for reorganization of the Town Hall workspace.

DISCUSSION:

With the completion of the Town Hall Addition (Phase 1) project, the next step is to improve the Town Hall’s interiors. The scope of work includes replacing existing carpets, repainting interior walls, renovating the new finance room, re-configurating office cubicles with new modular furniture, and replacing existing furniture. The new finance room will add three additional workstations to the Town Hall.

Bid Process and Results
The contract drawings were prepared by an architectural consultant. Staff reached out to two contractors with the construction experience for this trade of work. The bids received and engineer’s estimate are as follows:

Company Amount
L C Builders, Inc. $155,000
MTW Builders, Inc. $174,500
Engineer’s Estimate $161,480
Recommendations
Staff recommends that the City Council accept the bid provided by L C Builders, Inc., as it is the low bidder. Their bid amount of $155,000 is lower than the other bidder and is below the engineer’s estimate.

Staff also recommends a budget of $215,000 including a contingency to address potential unforeseen conditions during construction. The cost breakdown is as follows:

Construction Contract $155,000.00
Construction Contingency $60,000.00
Total Estimated Construction Contract $215,000.00

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines.

City Council Page 3
Town Hall Paint, Carpet, & Finance Room Remodel
September 15, 2022
2022 CITY COUNCIL STRATEGIC PRIORITIES:

This action supports the 2022 Milestone for 2022 to reorganize workspace, under the key outcome to improve services to community, and the key projects/initiatives of improvement to town facilities.

FISCAL IMPACT:
$188,296 will come from the available balance of $250,000 ARPA funds allocated in the 2022-23 Operating Budget for Town Hall Furniture and space upgrade. Additional appropriation of $26,704 is required from the unreserved General Fund.

ATTACHMENTS:

1. Resolution

2. Bid drawings

3. Contract Agreement & Bid Proposal (L C Builders Inc.)

Resolution -22 Page 1
RESOLUTION -22

RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT FOR

TOWN HALL PAINT, CARPET, AND FINANCE ROOM REMODEL PROJECT WHEREAS, the Utility Engineering Manager did duly examine and consider all bids submitted to it for the construction of the Corporation Yard Site Improvements project; and WHEREAS, the Utility Engineering Manager recommends that the project be awarded to L C Builders, Inc. in the amount of $155,000; and
WHEREAS, the Utility Engineering Manager recommends that funds of $60,000 be made available for construction contingency; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. The City Manager is hereby authorized to execute a contract for $155,000 to the abovenamed firm on behalf of the Town of Los Altos Hills for the Town Hall Paint, Carpet, and Finance Room Remodel project.

2. The Public Works Director is hereby authorized to approve potential contract change orders in an amount not to exceed $60,000.

3. Approve appropriation in the amount of $26,704 from the unreserved General Fund, for a total project cost not to exceed $215,000. The remaining amount of $188,296 will come from the available balance of $250,000 ARPA funds allocated in the 2022-23 Operating Budget for Town Hall Furniture and space upgrade
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of September 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

LOBBY
101

CONFERENCE RM
113

CITY MANAGER
107

RECEPTION
102

STAFF OFFICES
103

FINANCE DEPT
105

EMPLOYEE LOUNGE
118
106
FILE
ROOM
110

PLANNING

DIRECTOR
109
PUBLIC
WORKS

DIRECTOR
108
ADMIN

SERVICES

DIRECTOR
1 A3.1
105-01 105-04 105
105-02
105-03
106-B
106-A
117

JANITOR
116

STORAGE STORAGE
112
111

MICROFILM

IT OFFICE
114
MEN
115
WOMEN 119

BREAK RM
121
MEN
120
WOMEN
127
CITY
CLERK
126
COPY
RM
104

PLANNING /

BLDG FILES
AREA: 6,063 SF
B OCCUPANT LOAD: 60
PLBG. FIXTURE OCCUPANT LOAD: 30 (15 MALE, 15 FEMALE)
ROOM
101

PROPOSED

FLOOR PLAN &

DIAGRAMS
A0.0
SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
N
3 OCCUPANT LOAD
1/16" = 1'-0"
0 8'4' 12' 16' 20' 24'

TOWN HALL INTERIOR RENOVATION
26379 FREMONT RD, LOS ALTOS HILLS, CALIFORNIA, 94022
1 PROPOSED FLOOR PLAN
1/8" = 1'-0"
0 16'8' 24' 32' 40' 48' 2

EXITING DIAGRAM
1/16" = 1'-0"

CONTRACT SET
8/11/22
ARCHITECTURAL DRAWINGS:

A0.0 COVER
A1.1 PROPOSED RENDERINGS
A2.1 EXISTING FLOOR PLAN
A3.1 PROPOSED FLOOR PLAN
A3.2 PROPOSED REFLECTED CEILING PLAN
A4.1 ENLARGED FLOOR PLANS
A5.1 INTERIOR ELEVATIONS, SCHEDULES, &

WALL DETAILS

NEW CONSTRUCTION

DEMOLITION
(E) CONSTRUCTION TO REMAIN

FURNITURE

GRAPHIC LEGEND
CODES IN EFFECT:

1. 2019 CALIFORNIA BUILDING CODE

2. 2019 CALIFORNIA ELECTRICAL CODE

3. 2019 CALIFORNIA MECHANICAL CODE

4. 2019 CALIFORNIA PLUMBING CODE

5. 2019 CALIFORNIA FIRE CODE

6. 2019 CALIFORNIA ENERGY EFFICIENCY CODE

7. 2019 CALIFORNIA RESIDENTIAL CODE (CRC)

8. 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE (CGBC)

9. TOWN OF LOS ALTOS HILLS MUNICIPAL CODE

ABBREVIATIONS
1F
2F
@
Ø
ACOUS
ADJ
AFF
APPROX
ARCH

FIRST FLOOR

SECOND FLOOR
AT

DIAMETER

ACOUSTICAL

ADJUSTABLE

ABOVE FINISHED FLOOR

APPROXIMATE

ARCHITECTURAL

BUILDING

BLOCKING
BEAM

BOTTOM OF

CABINET

CONTROL JOINT
CLOSET

CEILING

CENTER LINE
CLEAR
CLEANOUT or CASED OPENING

CONCRETE

CUBIC FEET
BLDG
BLKG
BM
B.O.

CAB
CJ
CLO
CLG
CL
CLR
CO
CONC
CUFT
DBL
D
DET
DIA
DIM
DN
DS
DW
DWG
DOUBLE

DEMOLISH
DETAIL

DIAMETER

DIMENSION
DOWN

DOWNSPOUT

DISHWASHER

DRAWING
EA
EL
ELECT
EQ
(E)
EACH

ELEVATION

ELECTRICAL
EQUAL

EXISTING

MAXIMUM

MECHANICAL

MANUFACTURER

MINIMUM
METAL
MAX
MECH
MFR
MIN

MTL / MET
(N)
NIC
NTS
NFVA
NEW

NOT IN CONTRACT

NOT TO SCALE

NET FREE VENTILATION AREA
OVER

ON CENTER

OPPOSITE

PERFORATED PLATE
PLATE

PLYWOOD

PREFABRICATED

PRESSURE TREATED
REMODELED or RELOCATED
RISER

ROOF DRAIN

REFERENCE

REINFORCE

REQUIRED

RIGHT HAND

RIGHT HAND REVERSE

ROUGH OPENING

REDWOOD

RAIN WATER LEADER
O/
OC
OP
PERF
PL
PLYWD
PREFAB
PT
(R)
R
RD
REF
REINF
REQ'D
RH
RHR
RO
RWD
RWL
SB
SCHED
SF
SHT
SI
SIM
SOG
SPEC
SS
SSD
STD
STL
SYM

SETBACK

SCHEDULE

SQUARE FEET
SHEET

SQUARE INCH

SIMILAR

SLAB ON GRADE

SPECIFICATION(S)

STAINLESS STEEL

SEE STRUCTURAL DRAWINGS

STANDARD
STEEL
SYMBOL
T&G
T
THRU
T.O.

TOC
TPH
TV
TYP

TONGUE AND GROOVE
TREAD

THROUGH
TOP OF

TOP OF CURB

TOILET PAPER HOLDER

TELEVISION

TYPICAL
UNO
VERT
VIF
VG
W/
W/O
WD
WH
WP
WRB

UNLESS NOTED OTHERWISE

VERTICAL

VERIFY IN FIELD

VERTICAL GRAIN
WITH

WITHOUT
WOOD

WATER HEATER

WATERPROOF

WATER RESISTANT

BARRIER
FLR
FOF
FOS
FT
FF
FLOOR

FACE OF FINISH

FACE OF STUD
FEET

FINISH FLOOR
LAD
LAV
LH
LHR

LANDSCAPE ARCHITECT'S DRAWINGS

LAVATORY

LEFT HAND

LEFT HAND REVERSE
GALV
GYP BD
GSM
GFA

GALVANIZED

GYPSUM BOARD/GYPSUM

GALVANIZED SHEET METAL

GROSS FLOOR AREA

HOSE BIB

HARDWARE

HOLLOW METAL

HORIZONTAL
HEIGHT

HARDWOOD
HB
HDWR
HM
HORIZ
HT
HDWD

INCH OR INCHES

INSULATION

INTERIOR
IN / (")
INSUL
INT

SYMBOL LEGEND

ROOM NAME

REVISION DELTA

ROOM NUMBER

DOOR NUMBER

WINDOW TYPE

BUILDING SECTION NUMBER

SHEET WHERE SECTION IS DRAWN

DETAIL NUMBER

SHEET WHERE DETAIL IS DRAWN

INTERIOR ELEVATION NUMBER

SHEET WHERE ELEVATION IS DRAWN

EXTERIOR ELEVATION NUMBER

SHEET WHERE ELEVATION IS DRAWN

COLUMN/ GRID LINE
NOTE

FINISH / ACCESSORY
1 1
1 1
A1.1
1 A1.1
A1.1
2 3
4 5
X
AX.X
A
1 1
SCOPE OF WORK:

1. Remove and replace the existing carpet with a new carpet.

2. Install a new carpet in the Finance Department.

3. Remove existing and replace existing wall bases with new wall bases.

4. Paint existing interior walls and ceilings with new paint. a. Prior to painting the color selection, painter must provide architect with a sample wall (8'-6" x 10’ minimum) 3 days prior to execution.

5. Remodel the existing copy room and management files room as follows:
a. Remove existing wall mounted and floor cabinets
b. Install two new doors and relocate one existing door c. Install four windows, including one sidelight window d. Close an existing wall opening

6. In the offices of City Manager, directors, and City Clerk, remove and relocate furniture to a temporary storage onsite, and reinstall furniture back to the original locations after work in this area is complete.

DURATION OF WORK:

1. Work duration - 30 calendar days for paint & carpet, and finance/file room remodel.

2. Work duration for window installation - windows in the finance room shall be installed no later than 3 months from the notice-to-proceed date.

3. Staff offices - staff will be relocated to a temporary office in the Council Chambers for the entire remodel duration.

4. Offices for City Manager & directors, and adjacent hallway - 6 working days for contractor to complete work in these offices, including removing all and re-installation of furniture.

Attachment 2

PROPOSED

RENDERINGS
A1.1
SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
1 RECEPTION

FOR VISUAL REFERENCE ONLY
2 LOBBY

FOR VISUAL REFERENCE ONLY
3 STAFF OFFICES

FOR VISUAL REFERENCE ONLY
4 STAFF OFFICES 8 FOR VISUAL REFERENCE ONLYEMPLOYEE LOUNGE

FOR VISUAL REFERENCE ONLY
7 CONFERENCE

FOR VISUAL REFERENCE ONLY
6 DIRECTOR'S OFFICE

FOR VISUAL REFERENCE ONLY
5 DIRECTOR'S OFFICE

FOR VISUAL REFERENCE ONLY

LOBBY
101

CONFERENCE RM
113

MICROFILM
111

IT OFFICE
112

RECEPTION
102

STAFF OFFICES
103
(E) COPY RM
105

PLANNING / BLDG FILES
104
MEN
114
WOMEN
115

EMPLOYEE LOUNGE
118

BREAK RM
119
2 A4.1

ALL CARPET TO BE REPLACED, TYP
(E) TILE TO REMAIN
(E) LINOLEUM TO REMAIN
(E) LINOLEUM TO REMAIN, TYP
(E) TILE TO

REMAIN, TYP

CITY MANAGER
107
WOMEN
120
MEN
121
110

PLANNING

DIRECTOR
109

PUBLIC WORKS

DIRECTOR
108

ADMIN SERVICES

DIRECTOR
14'-0" 9'-6" 9'-6" 9'-6" 19'-2
1 2
"
9'-6" 12'-0" 7'-8" 13'-10
1 2
" 47'-6"
22'-11" 12'-0
1 2
"
9'-33
8 " 11'-0
1 4
" 22'-11
1 2
" 11'-0
1 4
" 3'-10" 4'-0" 7'-3
1 2
" 4'-0" 29'-7" 5'-0
7 8
"
59'-61
2 "
6'-10" 3'-0"
2'-6" 5'-0" 5'-5
1 2
" 5'-5
1 2
"
12'-1" 3'-4" 22'-1
7 8
"
12'-6
3 8
"
12'-2
3 8
" 10'-3
1 4
"
39'-6"
6'-0" 3'-0" 6"
9'-6" 9'-2" 9'-8
78 " 16'-8
1 2
" 5'-0
7 8
"
22'-0" 19'-2
1 2
" 5'-3
1 2
"
6'-2 6'-3" 1
2 " 5'-6" 3'-9
3 8
"
117

JANITOR
116

STORAGE
42'-1" 17'-2"
9'-6
1 2
" 9'-2
1 2
" 7'-1" 7'-2
3 4
" 7'-2
3 4
" STORAGE 3'-10" 6'-2 3'-0" 3
8 "
19'-7"
19'-61
2 " 40'-0
3 8
" 12'-6
1 2
"
(N) CITY CLERK
(N) COPY
ROOM
106
FILE
ROOM

REMOVE AND

REPLACE

LINOLEUM WITH

NEW CARPET

EXISTING

INTERIOR PLAN
A2.1
SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
N

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. VERIFY EXISTING DIMENSIONS IN THE FIELD

3. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT
1 (E) INTERIOR PLAN
3/16" = 1'-0"
0 4' 8' 12' 16'

LOBBY
101

CONFERENCE RM
113

MICROFILM
111

IT OFFICE
112

CITY MANAGER
107

RECEPTION
102

STAFF OFFICES
103

FINANCE DEPT
105

PLANNING / BLDG FILES
104
MEN
114
WOMEN
115 EMPLOYEE LOUNGE
118

BREAK RM
119
WOMEN
120
MEN
121

COPY RM
126

CITY CLERK
127
106
FILE
ROOM
110

PLANNING

DIRECTOR
109

PUBLIC WORKS

DIRECTOR
108

ADMIN SERVICES

DIRECTOR
1 A4.1
(N) CARPET, TYP
105-01 105-04 105
105-02
105-03
106-B
106-A
(E) TILE TO REMAIN

INSTALL (N) CARPET
(E) TILE TO (E) LINOLEUM TO REMAIN, TYP

REMAIN, TYP
1 2
3 4
5 6
8 7
117

JANITOR
116

STORAGE STORAGE
NORTH WALL, TYP.

EAST WALL, TYP.

SOUTH WALL, TYP.

WEST WALL, TYP.
9 A5.1
TYP
10 A5.1
TYP

PROPOSED

INTERIOR PLAN
A3.1
SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
N

SHEET NOTES

1. PRIOR TO PAINTING THE COLOR SELECTION, PAINTER MUST
PROVIDE ARCHITECT WITH A SAMPLE WALL (8'-6" x 10’ MINIMUM) 3 DAYS PRIOR TO EXECUTION.

2. SEE FINISH SCHEDULE FOR PAINT LOCATIONS.

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT

5. SEE SHEET A5.1 FOR INTERIOR ELEVATIONS & WINDOW & DOOR SCHEDULE.
1 (N) INTERIOR PLAN
3/16" = 1'-0"
0 4' 8' 12' 16'

FINISH SCHEDULE
CROSS-REFERENCE PLANS, ELEVATIONS, DETAILS & FINISH SELECTIONS FOR COMPLETE INFORMATION; WALLS & CEILINGS SHEETROCK FINISH, UON; MOISTURE-RESISTANT SHEETROCK IN BATHROOMS, TYP; VERIFY ALL SELECTIONS WITH OWNER PRIOR TO FINAL ORDER; CONTACT ARCHITECT WITH ANY DISCREPANCIES.

ROOM FLOORS BASE WALLS CEILINGS NOTES

MARK NAME MARK MATERIAL MARK MATERIAL NORTH SOUTH EAST WEST MARK MATERIAL 101 LOBBY C-1 / (E) CARPET / (E) TILE WB-1 TBD P-1 P-1 P-1 P-1 (E) (E) WD CEILING TO REMAIN (E) TILE TO REMAIN 102 RECEPTION C-1 CARPET WB-1 TBD P-1 P-3 P-1 P-1 P-1 / (E) GYP. BD. / (E) ACOUS. TILE 103 STAFF OFFICES C-1 CARPET WB-1 TBD P-1 P-1 P-1 P-4 (E) (E) ACOUS. TILE 104 PLANNING / BUILDING FILE RM (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-5 P-5 P-5 P-5 (E) (E) ACOUS. TILE 105 FINANCE DEPT. C-1 CARPET WB-1 TBD P-4 P-5 P-5 P-5 (E) (E) ACOUS. TILE 106 FILE ROOM (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-5 P-5 P-5 P-5 P-5 PAINTED GYP. BD. 107 CITY MANAGER C-1 CARPET WB-1 TBD P-1 P-1 P-4 P-1 (E) (E) ACOUS. TILE 108 ADMIN. SERVICES DIRECTOR C-1 CARPET WB-1 TBD P-1 P-1 P-4 P-1 (E) (E) ACOUS. TILE 109 PUBLIC WORKS DIRECTOR C-1 CARPET WB-1 TBD P-1 P-1 P-4 P-1 (E) (E) ACOUS. TILE 110 PLANNING DIRECTOR C-1 CARPET WB-1 TBD P-1 P-1 P-4 P-1 (E) (E) ACOUS. TILE 111 MICROFILM C-1 CARPET WB-1 TBD P-1 P-1 P-1 P-1 (E) (E) ACOUS. TILE 112 INFORMATION TECH. OFFICE (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-1 P-1 P-1 P-1 (E) (E) ACOUS. TILE 113 CONFERENCE ROOM C-1 CARPET WB-1 TBD P-3 P-1 P-1 P-1 (E) (E) ACOUS. TILE 114 MENS RESTROOM (E) (E) TILE TO REMAIN (E) (E) TILE TO REMAIN (E) (E) (E) (E) P-5 PAINTED GYP. BD. 115 WOMEN'S RESTROOM (E) (E) TILE TO REMAIN (E) (E) TILE TO REMAIN (E) (E) (E) (E) P-5 PAINTED GYP. BD. 116 STORAGE (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-1 P-1 P-1 P-1 P-1 PAINTED GYP. BD. 117 JANITOR (E) (E) TILE TO REMAIN (E) (E) TILE TO REMAIN P-5 P-5 P-5 P-5 P-5 PAINTED GYP. BD. 118 EMPLOYEE LOUNGE (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-3 / P-7 P-7 P-1 P-3 (E) (E) ACOUS. TILE 119 BREAK ROOM (E) (E) LINOLEUM TO REMAIN WB-1 TBD P-8 P-8 P-8 P-8 (E) (E) ACOUS. TILE 120 WOMEN'S RESTROOM (E) (E) TILE TO REMAIN (E) (E) TILE TO REMAIN (E) (E) (E) (E) P-8 PAINTED GYP. BD. 121 MEN'S RESTROOM (E) (E) TILE TO REMAIN (E) (E) TILE TO REMAIN (E) (E) (E) (E) P-8 PAINTED GYP. BD. 126 COPY ROOM C-1 CARPET WB-1 TBD P-5 P-5 P-5 P-4 (E) (E) ACOUS. TILE 127 CITY CLERK C-1 CARPET WB-1 TBD P-5 P-4 P-5 P-5 (E) (E) ACOUS. TILE NOTE:

1. SEE MATERIAL PALETTE FOR INFORMATION ON FINISH SELECTIONS. * PROVIDE BREAK-OUT PRICE ALTERNATE TO REPLACE THE WALL BASE IN EVERY ROOM.

LOBBY
101

CONFERENCE RM
113

MICROFILM
111

IT OFFICE
112

CITY MANAGER
107

RECEPTION
102

STAFF OFFICES
103

FINANCE DEPT
105

PLANNING / BLDG FILES
104
MEN
114
WOMEN
115

EMPLOYEE LOUNGE
118

BREAK RM
119

COPY RM
126

CITY CLERK
127
106B

FILE RM
3 A4.1
WOMEN
120
MEN
121
110

PLANNING

DIRECTOR
109

PUBLIC WORKS

DIRECTOR
108

ADMIN SERVICES

DIRECTOR
4 A4.1
117

JANITOR
116

STORAGE STORAGE

PROPOSED

REFLECTED

CEILING PLAN
A3.2
SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
N
1 (N) REFLECTED CEILING PLAN
3/16" = 1'-0"
0 4' 8' 12' 16'

SHEET NOTES

1. PRIOR TO PAINTING THE COLOR SELECTION, PAINTER MUST
PROVIDE ARCHITECT WITH A SAMPLE WALL (8'-6" x 10’ MINIMUM) 3 DAYS PRIOR TO EXECUTION.

2. SEE FINISH SCHEDULE ON SHEET A3.1 FOR PAINT LOCATIONS.

3. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT

FINANCE DEPT
105

PLANNING BLDG FILES
104
(N) DOORS

MANAGER'S OFFICES

RECEPTION
102

STAFF OFFICES
103
HALL
105-01 105-04 105
105-02
105-03
106-B
106-A
PARTITION NOTES:

QUANTITY: (2) EACH
L = 3'-6"
H = 5'-6"

CITY CLERK
127
(N) COPY RM
126
1 A5.1
3 A5.1
5 A5.1
8" 4'-0" 2'-7" 4'-6" 4" 9'-1
78 " 4'-0" 4'-6
38 " 5
5 8
" 4'-0"
3'-0"
7 A5.1
8 A5.1
@ FILE

ROOM, TYP
@ FINANCE

DEPT, TYP
FILE
ROOM
106
4" 12'-2
5 8
" 3'-0"
(E) POST TO
REMAIN
(E) POST TO
REMAIN 6'-11
1 4
"
(E) COPY ROOM
105 22'-1
78" VIF
12'-1" VIF

FILL IN OPENING

MANAGER'S OFFICES
MODIFY WALL @
(N) INTERIOR

OPENINGS

REMOVE COUNTER &

UPPER CABINETS

STAFF OFFICES
103
12'-2
3 8
" VIF 10'-3
1 4" VIF

DEMO PORTION OF

WALL FOR (N) INTERIOR

OPENINGS, TYP

DEMO PORTION OF WALL

FOR RELOCATED DOOR

RECEPTION
102

PLANNING BLDG FILES
104

COPY RM TO BE CONVERTED
TO FINANCE DEPT.

RELOCATE SEMI-RECESSED FIRE
EXTINGUISHER; LOCATION TBD
2 A5.1
4 A5.1
6 A5.1
FILE
ROOM
106

CITY CLERK
127

FUTURE COPY
ROOM
(E) RCP TO REMAIN, TYP
(E) LIGHTING FIXTURES TO REMAIN

RELOCATE TO (A)

RELOCATE TO (B)

RELOCATE TO (C)
(E) TO REMAIN, TYP.

S

RELOCATE SWITCH AS REQ'D
(B)
S
S
(E) RCP TO REMAIN, TYP
(C)
(A)
(E) TO REMAIN, TYP.

SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
N

ENLARGED FLOOR
PLANS
(FINANCE DEPT.)
A4.1

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. OPENINGS CENTERED ON WALLS UNO

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT

5. PRIOR TO PAINTING THE COLOR SELECTION, PAINTER MUST
PROVIDE ARCHITECT WITH A SAMPLE WALL (8'-6" x 10’ MINIMUM) 3 DAYS PRIOR TO EXECUTION.

6. SEE FINISH SCHEDULE ON SHEET A3.1 FOR PAINT LOCATIONS. 1 PROPOSED ENLARGED FLOOR PLAN
1/4" = 1'-0"
0 4'2' 6' 8' 10' 12'
2 EXISTING ENLARGED FLOOR PLAN
1/4" = 1'-0"
3 PROPOSED ENLARGED REFLECTED CEILING PLAN 4 1/4" = 1'-0"EXISTING ENLARGED REFLECTED CEILING PLAN 1/4" = 1'-0"

MANAGER'S OFFICES
BEYOND
RELOCATE OPENING; (N) DOOR &
WINDOW TO FINANCE DEPT.

LOBBY 7'-0"
105-01 105-04 105
STAFF OFFICES 4'-0" 3'-0"
TO LOBBY TO LOBBY MANAGER'S EXT.

OFFICES
(N) INTERIOR WINDOWS
@ FINANCE DEPT
105-03 105-02

RELOCATE DOOR TO MANAGER'S
FILE ROOM.

STAFF OFFICES
BEYOND

LOBBY /

RECEPTION
EXT.
106-A 8'-6" TYP

STAFF OFFICE

CUBICLES TO BE

REPLACED

MANAGER'S OFFICES
BEYOND

WALL OPENING TO BE MODIFIED
LOBBY
(E) OPENING TO REMAIN
(E) POST TO REMAIN
(N) INTERIOR OPENINGS

TO LOBBY TO LOBBY

CUBICLES TO BE

REPLACED
MANAGER'S EXT.

OFFICES
(E) POST TO REMAIN

RELOCATE DOOR CLOSE OPENING

LOBBY /

RECEPTION
EXT.

SHEET
TITLE
ISSUE
PRICING SET 8/11/22
DRAWN BY:

TOWN HALL

RENOVATION
at
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

INTERIOR

ELEVATIONS
(FINANCE DEPT.)
A5.1

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. OPENINGS CENTERED ON WALLS UNO

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT

5. PRIOR TO PAINTING THE COLOR SELECTION, PAINTER MUST
PROVIDE ARCHITECT WITH A SAMPLE WALL (8'-6" x 10’ MINIMUM) 3 DAYS PRIOR TO EXECUTION.

6. SEE FINISH SCHEDULE ON SHEET A3.1 FOR PAINT LOCATIONS. 0 4'2' 6' 8' 10' 12'
5 (N) MANAGER'S HALL (EAST) ELEVATION
1/4" = 1'-0"
3 (N) HALL (NORTH) ELEVATION
1/4" = 1'-0"
1 (N) STAFF OFFICES (WEST) ELEVATION
1/4" = 1'-0"
6 (E) MANAGER'S HALL (EAST) ELEVATION
1/4" = 1'-0"
4 (E) HALL (NORTH) ELEVATION
1/4" = 1'-0"
2 (E) STAFF OFFICES (WEST) ELEVATION
1/4" = 1'-0"
7 3 5/8" STEEL STUD WALLS

NOT TO SCALE
8 2 HOUR FIRE-RATED WALLS

NOT TO SCALE

DOOR SCHEDULE
CROSS-REFERENCE PLANS AND ELEVATIONS FOR COMPLETE DOOR INFORMATION. PROVIDE ALLOWANCE FOR DOORS NOT SPECIFIED. MATCH/VERIFY EXISTING DOOR OPENINGS. DOORS TO BE 1.75" THICK, UNO. ALL GLASS DOORS TO BE TEMPERED.

PROVIDE ARCHITECT WITH DOOR SHOP DRAWINGS FOR APPROVAL PRIOR TO FINAL ORDER.

MARK MANF / MODEL

FINISHED

SIZE DOOR STYLE DOOR
FINISH
FRAME

MATERIAL
FRAME
FINISH
THROAT

OPENING
OPER. RATING NOTES

WIDTH HEIGHT
105 ECLIPSE SYS. 3'-0" 7'-0" FLUSH SOLID CORE

W/ SIDELITE
STAIN ALUMINUM ANODIZED 4 7/8" RH -
FINANCE DEPT.

DETAILS: 3, 10, 8 /
A3.1
106-A STEELCRAFT DW16 3'-0" 7'-0" FLUSH SOLID CORE STAIN HOLLOW MTL PP1 6 7/8" LH 90 MIN MANAGER'S FILES.

DETAILS: 4, 11, 12, 13
/ A3.1
106-B STEELCRAFT DW16 3'-0" 7'-0" FLUSH SOLID CORE STAIN HOLLOW MTL PP1 6 7/8" RH 90 MIN FINANCE FILES.

DETAILS: 4, 11, 12, 13
/ A3.1
NOTES:

1. MATCH EXISTING DOOR HARDWARE

2. ALL NEW DOORS TO HAVE PREFINISHED MAPLE VENEER.

3. ALL DOOR GLAZING SHALL MEET U.B.C. STANDARD 24-2 FOR SAFETY GLAZING

4. EXIT DOORS SHALL BE OPERABLE FROM THE INSIDE WITHOUT THE USE OF A KEY OR ANY SPECIAL KNOWLEDGE OR EFFORT. (PER U.B.C. SECTION 1003.3.)

5. SEE ELEVATIONS FOR HEAD HEIGHTS AND ACTIVE/PASSIVE PANEL INFORMATION.

6. VERIFY ROUGH OPENING DIMENSIONS WITH MANUFACTURER PRIOR TO FRAMING AND ORDERING.

7. ALIGN HEAD OF INTERIOR DOORS WITH HEAD OF EXTERIOR DOORS AND WINDOWS IN EACH ROOM, TYP. U.N.O.

8. DOOR PANEL & LIGHT SIZES, SHAPES, AND PATTERNS TO MATCH EXISTING.

9. ARCHITECT MUST RECEIVE SHOP DRAWINGS FOR CUSTOM DOORS. GENERAL CONTRACTOR SHALL NOT ORDER DOORS WITHOUT APPROVED SHOP DRAWINGS.

10. ALL PAINTED INTERIOR WOOD SURFACES SHALL BE FACTORY PRIMED.

11. DOOR PAINT COLOR: PP1 = PRIMED, PAINTED WITH BENJAMIN MOORE BEACON GRAY 2128-60, SEMI-GLOSS.

OUTSIDE
INSIDE

LEFT HAND RIGHT HAND LEFT HAND

REVERSE

RIGHT HAND

REVERSE

WINDOW SCHEDULE
EXISTING OPENINGS TO BE VERIFIED IN THE FIELD. PRICING FROM ALTERNATE MANUFACTURERS MAY BE REQUESTED.

ALL OPERABLE UNITS TO HAVE SCREENS, FOLDING CRANK HARDWARE. COORDINATE HANDING WITH ELEVATIONS.

PROVIDE ARCHITECT WITH WINDOW SHOP DRAWINGS FOR APPROVAL PRIOR TO FINAL ORDER.

MARK MANF /
MODEL

FINISHED
SIZE TYPE MAT. FINISH GLAZING
SAFETY

GLAZING
NOTES

WIDTH HEIGHT
105-01 ECLIPSE SYS. 4'-0" 3'-0" FIXED, PICTURE ALUMINUM ANODIZED SINGLE PLATE - STATION 1. DETAILS: 5, 6, 7 / A3.1 105-02 ECLIPSE SYS. 4'-0" 3'-0" FIXED, PICTURE ALUMINUM ANODIZED SINGLE PLATE - STATION 2. DETAILS: 5, 6, 7 / A3.1 105-03 ECLIPSE SYS. 4'-0" 3'-0" FIXED, PICTURE ALUMINUM ANODIZED SINGLE PLATE - STATION 3. DETAILS: 5, 6, 7 / A3.1 105-04 ECLIPSE SYS. 1'-6" 7'-0" FIXED, PICTURE ALUMINUM ANODIZED SINGLE PLATE Y MULL TO DOOR 105; DETAILS:
3, 5, 8, 9 / A3.1
NOTES:

1. ALL SAFETY GLAZING SHALL MEET U.B.C. STANDARD 24-2.

2. EGRESS WINDOWS SHALL COMPLY WITH U.B.C. SECTION 310.4.

3. SEE ELEVATIONS FOR HEAD / SILL HEIGHTS.

4. VERIFY ROUGH OPENING DIMENSIONS WITH MANUFACTURER PRIOR TO FRAMING AND ORDERING.

5. LIGHT & MUNTIN PATTERNS TO MATCH EXISTING.

9. ARCHITECT MUST RECEIVE SHOP DRAWINGS FOR CUSTOM DOORS. GENERAL CONTRACTOR SHALL NOT ORDER DOORS WITHOUT APPROVED SHOP DRAWINGS. 9 TILE TO CARPET 10 NOT TO SCALELINOLEUM TO CARPET

NOT TO SCALE

Attachment 3

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: ACCEPTANCE OF THE TOWN HALL ADDITION – PHASE 1 PROJECT FROM: Oscar Antillon, Public Works Director
APPROVED: Peter Pirnejad, City Manager
____________________________________________________________________________ RECOMMENDATION: That the City Council:

1. Approve the attached resolution accepting the Town Hall Addition Project – Phase 1 Project performed by United Builders Corporation, Inc. as complete; and

2. Direct the City Clerk to file a Notice of Completion.

DISCUSSION:

The Town Hall Addition Project – Phase 1 Project has been inspected by staff and found to be complete and acceptable. The construction contract for this project was completed within the City Council approved budget. Below is the account summary:

Contract award $ 419,364.00
Contingency $ 62,900.00
Total approved $ 482,264.00
Progress Payments
Payment 1 $ 57,704.90
Payment 2 $ 70,735.10
Payment 3 $ 78,946.90
Payment 4 $ 139,584.45
Payment 5 $ 75,371.10
Payment 6 $ 11,466.77
Final Construction contract Expenditure $ 433,809.22
Additional Construction Agreements
Satcom fire alarm/sprinklers $ 13,096.10
Palo Alto concrete, demo & new slab $ 15,840.00
Total $ 28,936.10
Total Construction Project expenditure $ 462,745.32
AGENDA ITEM #4.I
O.A.

P.P.

City Council Staff Report Page 2
Acceptance of Phase 1
September 15, 2022
Staff recommends that the City Council accept the Town Hall Addition – Phase 1 Project.

A Notice of Completion will be filed for this Capital Improvement Project upon approval by the City Council.

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This action supports the 2022 City Council Priority to Protect & Maintain Infrastructure.

FISCAL IMPACT:

There is no fiscal impact. The total project expenditure is within the City Council approved budget for the Project.

ATTACHMENTS

1. Resolution

2. Notice of Completion

RESOLUTION -22
A RESOLUTION ACCEPTING AS COMPLETED THE WORK OF THE " TOWN HALL ADDITION – PHASE 1 PROJECT", AUTHORIZING FINAL PAYMENT

CONCERNING SUCH WORK, AND DIRECTING THE CITY CLERK TO FILE

NOTICE OF COMPLETION
WHEREAS, the Public Works Director of the Town of Los Altos Hills ("Town") has, in writing, made and filed in the Office of the City Clerk her notice or certificate certifying that the work under contract described as the Town Hall Addition Project – Phase 1 Project, has been completed in conformance with the Plans and Specifications for said project, and has recommended that said work be accepted as complete and satisfactory;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

Section 1. The above-described work as mentioned in the notice of the Public Works Director is hereby accepted as complete, and the appropriate officer of the Town is authorized to make final payment concerning the above-described work.

Section 2. The City Clerk is hereby authorized and directed to file with the County Recorder of the County of Santa Clara, notice of the completion of said project within ten (10) days from the date of this Resolution.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of September 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

This Document is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that United Builder Corporation, Inc., on May 11, 2021, did enter into a contract for the Town Hall Addition Project – Phase 1 Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 20th day of May 2022, the work provided to be done under the contract was fully completed in accordance with the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the abovedescribed work was done is as follows:

CONTRACTOR: United Builder Corporation, Inc.

Oscar Antillon
Public Works Director
Town of Los Altos Hills
DATE:

Attachment 2

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE § 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2022, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: RESOLUTION ACCEPTING THE EAST SUNSET DRIVE ROADWAY

WIDENING PROJECT
FROM: Oscar Antillon, Public Works Director
APPROVED: Peter Pirnejad, City Manager
____________________________________________________________________________ RECOMMENDATION: That the City Council:

1. Approve the attached resolution accepting the East Sunset Drive Roadway Widening Project performed by Brannon Corporation as complete.

2. Direct the City Clerk to file a Notice of Completion; and

3. Authorize the City Manager to execute a contract amendment with Cotton, Shires & Associates (CSA) additional amount of $7,800 over the original contract of $24,125 for testing and inspection services.

DISCUSSION:

The East Sunset Drive Roadway Widening Project has been inspected by staff and found to be complete and acceptable. The project was completed within the City Council approved budget.

Below is the account summary:

Approved Actual
Construction Contract $ 454,616.00 $ 442,586.00
Contingency $ 50,000.00 $ 31,925.00 *
Inspection Services $ 65,000.00 $ 51,750.00
* Geotech testing and inspection (Covered
w/contingency)
Total Approved Budget $ 569,616.00
Total Project Expenditure $ 526,261.00
Balance $ 43,355.00
* Cotton Shires & Associates contract for $24,125 plus amendment of $7,800 to cover additional time.

The final contract expenditure includes one (1) change order to the project. The change order is described below:

AGENDA ITEM #4.J
O.A.

P.P.

Change Order #1 ($16,000.00)
Contractor removed existing non-engineered fill material under new road pavement section and construct the road subgrade and subbase with class 2 base rock per geotechnical recommendation.

Contract amendment for Inspection and Testing services ($7,800) Due to unforeseen project delays, the duration of inspection and testing services had to be extended, staff evaluated the cost and determined that the $7,800 increase was reasonable.

Recommendations
Staff recommends that the City Council accept the East Sunset Drive Roadway Widening Project to allow for the remittance of the 5% retention to the Contractor 35 days following project acceptance.

A Notice of Completion will be filed for this Capital Improvement Project upon approval by the City Council.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b). 2022 CITY COUNCIL STRATEGIC PRIORITIES:

This action was not identified on the 2022 City Council Priorities but is part of the Town CIP program and it supports the council priority to Maintain Quality of Life and protect and maintain infrastructure.

FISCAL IMPACT
The total project expenditure is within the City Council approved budget for the East Sunset Drive Roadway Widening Project. The balance of $43,555 will go back to the general fund.

ATTACHMENTS

1. Resolution

2. Notice of Completion

RESOLUTION NO. _________
A RESOLUTION ACCEPTING AS COMPLETED THE WORK OF THE "EAST SUNSET DRIVE ROADWAY WIDENING PROJECT", AUTHORIZING FINAL

PAYMENT CONCERNING SUCH WORK,

DIRECTING THE CITY CLERK TO FILE NOTICE OF COMPLETION
WHEREAS, the Public Works Director of the Town of Los Altos Hills ("Town") has, in writing, made and filed in the Office of the City Clerk her notice or certificate certifying that the work under contract described as the East Sunset Drive Roadway Widening Project, has been completed in conformance with the Plans and Specifications for said project, and has recommended that said work be accepted as complete and satisfactory;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

Section 1. The above-described work as mentioned in the notice of the Public Works Director is hereby accepted as substantially complete, and the appropriate officer of the Town is authorized to make final payment concerning the above-described work.

Section 2. The City Clerk is hereby authorized and directed to file with the County Recorder of the County of Santa Clara, notice of the completion of said project within ten (10) days from the date of this Resolution.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of September 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
George Tyson, Mayor
ATTEST:
______________________________
Deborah L. Padovan, City Clerk
Attachment 1

This Document is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that Brannon Corporation, on February 24, 2022, did enter into a contract for the East Sunset Drive Roadway Widening Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 28th day of July 2022, the work provided to be done under the contract was fully completed in accordance with the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the abovedescribed work was done is as follows:

CONTRACTOR: Brannon Corporation
Oscar Antillon
Public Works Director
Town of Los Altos Hills
DATE:

Attachment 2

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE § 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2022, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: PROPOSED AMENDMENTS TO OUTDOOR LIGHTING TO INCLUDE

TEMPORARY CONSTRUCTION LIGHTING AND REVISIONS TO TREE
LIGHTING; FILE #SP22-0002
FROM: Sofia Mangalam, Planning Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution approving proposed amendments to the Outdoor Lighting Policy to include temporary construction lighting and revisions to tree lighting as proposed and included in Attachment 1.

BACKGROUND
Outdoor lighting is a commonly referenced visual impact for development projects at public hearings. The Town of Los Altos Hills Municipal Code Section 10-2.1001 states that the purpose of outdoor lighting is as follows:
1) To assure that outdoor lighting on the exterior of structures and along walkways, driveways, and landscape features, maintains the openness and quiet atmosphere of the Town and minimizes excessive use of energy;
2) To provide lighting for safety and adequate lighting for the enjoyment of outdoor use areas, such as patios and pools; and
3) To prevent lighting which is intrusive and imposes on the privacy and quiet enjoyment of neighboring properties.

On May 25, 2022, under City Council initiated items, the City Council discussed recent burglaries in the town and how the construction sites are being used by the burglars for staging neighboring properties and storing stolen goods. The City Council directed staff to add temporary construction lighting to the Outdoor Lighting Policy for safety and security reasons.

Upon Council’s direction, as seen in the attached minutes (see Attachment 3), staff conducted research on the topic of construction lighting and presented draft recommendations to add a section for ‘Temporary Construction Lighting’ to the Outdoor Lighting Policy to the Planning Commission in a study session on June 15, 2022, followed by a public hearing on July 7, 2022.

On July 7, 2022, the Planning Commission made recommendation to the City Council to accept the proposed amendments to the Outdoor Lighting Policy to include temporary construction lighting and revisions to tree lighting (see meeting minutes – Attachment 4).

AGENDA ITEM #5.A
P.P.

City Council Public Hearing Page 2
Outdoor Lighting Policy Update
September 15, 2022

NOTICING/PUBLIC OUTREACH
The public was advised of this Public Hearing in the following ways:
• Newspaper notice – September 2, 2022
• Public Posting Places – September 2, 2022
• Town Website: www.losaltoshills.ca.gov – September 8, 2022

DISCUSSION
Article 10 of Title 10 Chapter 2 of the Site Development Ordinance outlines the criteria for outdoor lighting. In particular, Section 10-2.1005 indicates that outdoor lighting should use “the minimum wattage lights which will safely illuminate the area” and that outdoor light source “shall be shielded so as not to be directly visible from off-site.” The Town’s existing Outdoor Lighting Policy was approved by the City Council on September 30, 1997. It has undergone two (2) amendments, (i) May 17, 2012, and (ii) March 17, 2022. This amendment will be the third amendment to the policy.

The intent of this policy is to clarify: (1) the types and numbers of lighting fixtures; and (2) the light emission and color temperatures of bulbs that are generally consistent with the ordinances and yet allow flexibility for additional lighting when it is necessary for safety purposes or where it is not visible from off the site.

Due to a recent incident in the Town where a construction site was used by the burglars to store the stolen items, the City Council asked the staff to look into adding temporary construction lighting to the Outdoor Lighting Policy.

After doing initial research, staff presented recommendations on temporary construction lighting to the Planning Commission in a study session, followed by a public hearing as explained below.

PLANNING COMMISSION REVIEW AND RECOMMENDATION TO THE CITY COUNCIL June 15, 2022, Planning Commission Study Session
Staff started with research to see if any other jurisdictions have requirements for temporary construction lighting in Outdoor Lighting ordinances or guidelines and did not find useful information except that there are a few jurisdictions, including Newark and Placerville, that has minimal requirements for construction and emergency lighting in their Municipal Code but no guidance related to the dark sky.

Staff drafted a few recommendations for the Planning Commission’s review and presented them at a Study Session on June 15, 2022. The Planning Commission was in general agreement with staff and made a few suggested revisions. Commission also requested additional information on the availability of LED security lighting, including the amount of lumens and kelvins for typical construction site lighting fixtures.

City Council Public Hearing Page 3
Outdoor Lighting Policy Update
September 15, 2022
Following the discussion on temporary construction site lighting, a discussion ensued regarding a recently approved Site Development Permit application where the applicant proposed to add tree lighting to 15 trees on the property. The Planning Commission agreed that the number of tree light fixtures on that project seemed excessive and would not be compliant with the intent of Municipal Code Section 10-2.1005. Therefore, the Commission suggested limiting the amount of tree lighting (see meeting minutes – Attachment 4)
July 7, 2022, Planning Commission Public Hearing
Subsequent to the study session, staff revised the Outdoor Lighting Policy to include a section on Temporary Construction Lighting with the following provisions:
• Install one (1) light at the main entrance or access points to the site from the public right of way.
• Installed lighting shall be fully shielded and directed away from the clear view of neighbors.
• Lighting shall be motion-activated and with a timer.
• The light emission and color temperature of light bulbs shall be limited to 500 Lumens (maximum).
• Lighting fixtures shall be installed once the construction fence is up and discontinued immediately upon completion of construction work or if the construction activity has ceased for more than 180 days.

In addition, staff presented the following amendments to the tree lighting to include the following:
• Lights must be minimal in number, with a maximum of two (2) per tree and two (2) trees per lot.
• The light fixtures shall not be installed at a height greater than 15 feet. • The light emission and color temperatures of the light fixtures shall be maximum of 600 Lumens or 3000 Kelvins. If there are two (2) fixtures on the tree, combined lumens and kelvins shall not exceed 600 and 3000, respectively.
• Tree lights shall not be combined with path lights.

Planning Commission again reviewed and discussed the proposed amendments to the Outdoor Lighting with three (3) added revisions, including (i) adding rows for the tree lighting and temporary construction lighting to the light emission and color temperature table; (ii) maximum 2700 kelvins for the tree lighting, combined lumens shall not exceed 600; and (iii) tree lights shall not be provided in close proximity to path lights.

Staff made suggested revisions to the policy as directed by the Planning Commission and included in the policy as included in Exhibit A, Attachment 1.

Public Comments
Subsequent to Planning Commission’s recommendation to the City Council regarding proposed amendments to the Outdoor Lighting Policy, Environmental Design and Protection Committee

City Council Public Hearing Page 4
Outdoor Lighting Policy Update
September 15, 2022
(EDPC) discussed the proposed revisions to the policy at their July 12, 2022, meeting and sent a letter expressing concerns related to construction lighting (see Attachment 5 for the meeting minutes and letter).

The letter included the following concerns:
• Efficacy: Construction sites are mandated to have a 6-foot fence with padlock. If breaking the lock or scaling the fence are not deterrents, then how will a single light that turns on in the night for 60-180 seconds deter a trespasser?
• Safety: Construction sites have temporary power poles. To comply with this new requirement, would a contractor run a live electrical line during off-hours to power a single motion detector light? There are numerous safety concerns with this. • Consistency: Lots in Los Altos Hills are not perfect flat rectangles. Lots can abut easements or have other unfenced points of entry. Further, some job sites might be owner-occupied while others are vacated during construction. Motion detector settings are another variable.

Some lights will turn on with a moving squirrel while others only turn on with a moving vehicle. How will Planning and building inspection ensure fair and consistent deployment across such variables?
• Extra Burden: This places an extra burden on the planning staff and contractors to fulfill.

Staff Comments
Staff understands some of the concerns raised by EDPC regarding construction lighting. It shall be noted that all the requirements included in the Outdoor Lighting Policy are guidelines and not mandates. During the project review, planners would examine the proposed construction plan and place applicable conditions of approval related to construction lighting, including the location of the lighting, keeping in mind possible nuisance to the neighboring properties.

The proposed amendments to the Outdoor Lighting Policy Update generally follow the intent of the policy while keeping in mind the safety and security requirement. Thus, staff recommends that the City Council adopt the proposed changes to the Outdoor Lighting Policy as recommended by the Planning Commission, and staff.

ENVIRONMENTAL REVIEW
The proposed Policy update is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3) of the CEQA Guidelines. 2022 CITY COUNCIL STRATEGIC PRIORITIES
This request was not part of the Council’s priorities for 2022. However, the proposed amendments resonate with City Council’s value/priority area, “Promote Public Safety”.

City Council Public Hearing Page 5
Outdoor Lighting Policy Update
September 15, 2022

FISCAL IMPACT
The process of preparing a draft updated Outdoor Lighting Policy took staff time to research similar guidelines, prepare the draft, prepare staff reports and attend Planning Commission meetings. Adoption of the updates would not have an associated cost outside of staff time.

ATTACHMENTS

1. Resolution including Exhibit A - Outdoor Lighting Policy

2. Redlined Outdoor Lighting Policy

3. City Council meeting minutes, May 25, 2022

4. Planning Commission meeting minutes, June 15, 2022, and July 7, 2022

5. EDPC meeting minutes and letter from EDPC

Resolution -22 Page 1
RESOLUTION ___-22

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

TO AMEND THE OUTDOOR LIGHTING POLICY TO INCLUDE TEMPORARY

CONSTRUCTION LIGHTING AND REVISIONS TO TREE LIGHTING
WHEREAS, the City Council of the Town of Los Altos Hills (“Town”) approved an Outdoor Lighting Policy at its regular meeting on September 30, 1997 and subsequently amended it on May 17, 2012 and March 17, 2022; and
WHEREAS, at the May 25, 20222 regular meeting of the City Council, under City Council initiated items, the City Council discussed recent burglaries in the town and directed staff to investigate adding temporary construction lighting to Outdoor Lighting Policy; and WHEREAS, staff presented a draft recommendation to the Planning Commission in a Study Session on June 15, 2022, and directed staff to include revisions to Tree Lighting and add a section on Temporary Construction Lighting; and
WHEREAS, the Planning Commission held a public meeting on July 7, 2022 to consider the revised Outdoor Lighting Policy and voted 5-0 to recommend that the City Council approve the proposed revisions to the Outdoor Lighting Policy; and
WHEREAS, the Town, as Lead Agency for environmental review for, has determined that the revised Outdoor Lighting Policy is exempt from the provisions of the California Environmental Quality Act per CEQA Guidelines Section 15061 because it is not a project which could have significant impacts on the environment; and
WHEREAS, in accordance with Government Code Section 56153, 56156 and Section 56157, the City Clerk of the Town has provided published notices of the public hearing on the revisions to the Outdoor Lighting Policy; and
WHEREAS, the City Council held a duly noticed public hearing on September 15, 2022, to consider the proposed revisions to the Town’s Outdoor Lighting Policy.

NOW, THEREFORE, BE IT RESOLVED:

That the City Council of the Town of Los Altos Hills hereby AMENDS the Town’s Outdoor Lighting Policy contained in Exhibit A and incorporated herein by reference.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of September, 2022, by the following vote:

AYES:

NOES:

Attachment 1

Resolution -22 Page 2
ABSTAIN:

ABSENT:

By: _____________________________
George Tyson, Mayor
ATTEST:
___________________________
Deborah Padovan, City Clerk

Resolution -22 Page 3
Exhibit A
Outdoor Lighting Policy
Outdoor Lighting Policy
Approved by City Council – 9/30/97
Amended by City Council – 5/17/12
Amended by City Council – 3/17/22
Amended by City Council –
Code Sections and Fast Track Guide for New Residences:

Article 10 of Title 10 Chapter 2 of the Site Development Ordinance outlines criteria for outdoor lighting. In particular, Section 10-2.1005 indicates that outdoor lighting should use “the minimum wattage lights which will safely illuminate the area” and that outdoor light sources “shall be shielded so as not to be directly visible from off-site.” Goal IV (C3) of the Fast-Track Guide for New Residences suggests that exterior lights be carefully placed to prevent light shining onto neighboring houses. The Zoning and Site Development Ordinances limit lighting within the property line setbacks to “driveway light fixtures, limited to one fixture on each side of a driveway, for a maximum of two (2) fixtures per lot,” but additional fixtures may be approved if necessary for safety.

Intent:

The purpose of Zoning and Site Development Ordinances and the Fast-Track Guide regarding outdoor lighting is to assure that the open and peaceful character of the Town is maintained, that adequate lighting is provided for the enjoyment of outdoor use areas, lighting does not intrude on the privacy of neighbors, light pollution is reduced, blue light emissions are minimized, and that glare is minimized onto adjacent properties. The intent of this policy is to clarify: (1) the types and numbers of lighting fixtures; and (2) the light emission and color temperatures of bulbs that are generally consistent with the ordinances and the Fast-Track Guide yet allow flexibility for additional lighting when it is necessary for safety purposes or where it is not visible from off the site.

Policy:

Definitions
Fully Shielded Fixture – No portion of the light bulb or light emanating diode is visible when viewed directly.

Glare - Lighting entering the eye directly from luminaries or indirectly from reflective surfaces

Resolution -22 Page 4
that causes visual discomfort or reduced visibility.

Light Pollution - Any adverse effect of artificial light including, but not limited to, glare, light trespass, sky glow, energy waste, compromised safety and security, and impacts on the nocturnal environment.

Blue Light – Higher temperature light spectrum that is prevalent in lighting with color temperature higher than 3000 Kelvins. Lighting with lower color temperatures has less blue in its spectrum and is referred to as being “warm”
Transparent – The physical property of allowing light to pass through the material without appreciable scattering of light. When light passes through a transparent material, almost all of its light emission will pass through to the other side.

Translucent – A translucent material allows some but not all light to pass through. This partial transmittance of light makes translucent materials distinct from transparent materials. Examples of translucent materials include tinted glass, frosted glass, “half transparent” glass office walls, and several forms of painted glass.

Opaque – An opaque material transmits no light. All light is reflected, scattered, or absorbed by the material. No light passes through to the other side.

Opacity – The degree to which something blocks light. 100% Opacity material is opaque. 0% Opacity material is transparent. Partial opacity material is translucent.

General Outdoor Lighting

1. The light emission and color temperatures of light bulbs shall be limited as follows:

Maximum Light Emission
(Lumens, Φv)
Maximum Color Temperature
(Kelvin, K)
Path Lights 200 2700
Step Lights 110 2700
Exterior Wall Sconces 600 3000
Recessed Ceiling Lights 600 3000
Pendant Lights 600 3000
Gate Lights 600 3000
Tree Lights 300 (600 for two fixtures) 2700
Temporary
Construction Lighting
500 3000

Resolution -22 Page 5

2. The number of lights on the exterior of a structure should be limited to providing for one light per doorway, with the exception of two lights at the main entrance, at double doors, at multi-door systems (e.g. bifold doors and stacking glass doors), a set of garage doors, etc.

Additional lights should only be placed in locations where the Planning Director or Planning Commission determines that they are necessary for safety.

3. Light fixtures should be fully shielded and directed downward, so that the light source is not visible from off site.

4. Pathway and driveway lighting should be fully shielded fixtures, directed downward and no taller than 18 inches. They should be spaced at the maximum distance that still provides for safe use. In order to avoid a “runway” appearance, it is recommended that lighting be placed on only one side of the driveway or walkway, or alternate from one side to the other.

Recessed louvered lights are suggested for walkways and steps.

5. Accumulation of many light sources in a small, concentrated areas (ex: BBQ pavilions, exterior dining areas, entry porches or rear patios) shall be avoided.

6. Recessed lights and downlights in second floor roof eaves are prohibited, except where located over a garage floor balcony or deck. Such lights in first floor eaves shall be located over entryways, garage doors, and patio doorways only. Recessed lights and downlights in first or second floor roof eaves shall be positioned so that the light cone does not shine down into a neighboring property. No lighting shall be placed at or near the peak of the roof line of a one- or two-story gabled roof.

7. Garage doors may emit light from a maximum of 30% of their surface area. The light transmitting windows, panels, or other material shall be translucent, allowing no more than 30% of the interior light emission to pass through to the outside.

8. Spotlights and floodlights should be installed only for security and safety purposes. They shall be limited in number, installed with a timer or motion sensor, and directed away from clear view of neighbors. Shielding with shrouds or louvers is recommended.

9. High intensity discharge lighting, such as mercury vapor, high and low pressure sodium, and metal halide lighting, is prohibited. The maximum color temperature of all lights must be 3000 Kelvins or below.

10. Any light beams shall not exit the property.

11. Up-lighting of any kind is prohibited.

12. Wall wash lighting of exterior walls is prohibited.

Resolution -22 Page 6

13. Visible LED lighting strips, tape lights, and bistro lights are prohibited.

Tree Lights

1. Downlighting from trees is allowed under the following conditions:
● Lights are provided for safety.
● Lights must be minimal in number, with a maximum of two per tree and two (2) trees per lot.
● The light fixtures shall not be installed at height more than 15 feet. ● The light emission and color temperatures of the light fixtures shall be maximum 300 Lumens (600 Lumens for two fixtures) and 2700 Kelvins.
● Tree lights shall not be provided in close proximity to path lights. ● The light sources must not be visible from off site
● The light fixtures are shielded and directed downward ● The tree must be evergreen

2. Bistro lights, pendant lights, and any similar lighting fixtures hung down from or hung amongst trees are prohibited.

Lighting within Setbacks

1. Lighting within the property line setbacks is limited to two fixtures only, except where the Planning Director or Planning Commission determines that they are necessary for safety.

2. All lights within property line setbacks shall be fully shielded. This includes gate lights within the setbacks.

Lighting for Recreation Areas

1. Lighting is not permitted for tennis courts, basketball courts, bocce ball, or other recreation/sports courts.

2. Pool lighting is allowed under the following conditions:
● Lights are placed beneath the surface of the water in the pool or spa to illuminate the water
● Underwater lights are placed such that the light shines away from neighboring properties

Resolution -22 Page 7
● A maximum of four lights are allowed for pools and spas combined ● Other exterior lights used to illuminate the surrounding area use the minimum number and wattage of lighting which will safely illuminate the area ● No direct light is cast beyond the immediate area of the pool Special Event Lighting

1. Special event lighting, seasonal or otherwise (ex: Christmas lights), shall be limited to 60 days.

2. Light fixtures for single night parties and events shall adhere to all the conditions listed in this document. Search lights, Up-lights, LED Dance lights, and other lights that exceed light emission and color temperature limits or have light beams exiting the property are not permitted.

Lighting within Open Space Easements

1. Lighting is not permitted within Open Space Easements Temporary Construction Lighting

1. Install one (1) light at the main entrance or access points to the site from the public right of way.

2. Installed lighting shall be fully shielded and directed away from the clear view of neighbors.

3. Lighting shall be motion-activated and with a timer.

4. The light emission of light bulbs shall not exceed 500 lumens.

5. Lighting fixtures shall be installed once the construction fence is up and discontinued immediately upon completion of construction work or if the construction activity has ceased for more than 180 days.

Exceptions
The Planning Director and/or Planning Commission may grant exceptions to allow lighting different from that outlined above when the proposed outdoor lighting is determined to be necessary to safely illuminate the area, or where the size of the property and/or extensive screening will assure that the light source is not visible from off site.

Outdoor Lighting Policy
Approved by City Council – 9/30/97
Amended by City Council – 5/17/12
Amended by City Council – 3/17/22
Amended by City Council –
Code Sections and Fast Track Guide for New Residences:

Article 10 of Title 10 Chapter 2 of the Site Development Ordinance outlines criteria for outdoor lighting. In particular, Section 10-2.1005 indicates that outdoor lighting should use “the minimum wattage lights which will safely illuminate the area” and that outdoor light sources “shall be shielded so as not to be directly visible from off-site.” Goal IV (C3) of the Fast-Track Guide for New Residences suggests that exterior lights be carefully placed to prevent light shining onto neighboring houses. The Zoning and Site Development Ordinances limit lighting within the property line setbacks to “driveway light fixtures, limited to one fixture on each side of a driveway, for a maximum of two (2) fixtures per lot,” but additional fixtures may be approved if necessary for safety.

Intent:

The purpose of Zoning and Site Development Ordinances and the Fast-Track Guide regarding outdoor lighting is to assure that the open and peaceful character of the Town is maintained, that adequate lighting is provided for the enjoyment of outdoor use areas, lighting does not intrude on the privacy of neighbors, light pollution is reduced, blue light emissions are minimized, and that glare is minimized onto adjacent properties. The intent of this policy is to clarify: (1) the types and numbers of lighting fixtures; and (2) the light emission and color temperatures of bulbs that are generally consistent with the ordinances and the Fast-Track Guide yet allow flexibility for additional lighting when it is necessary for safety purposes or where it is not visible from off the site.

Policy:

Definitions
Fully Shielded Fixture – No portion of the light bulb or light emanating diode is visible when viewed directly.

Glare - Lighting entering the eye directly from luminaries or indirectly from reflective surfaces that causes visual discomfort or reduced visibility.

Light Pollution - Any adverse effect of artificial light including, but not limited to, glare, light trespass, sky glow, energy waste, compromised safety and security, and impacts on the nocturnal environment.

Blue Light – Higher temperature light spectrum that is prevalent in lighting with color temperature higher than 3000 Kelvins. Lighting with lower color temperatures has less blue in its spectrum and is referred to as being “warm”
Transparent – The physical property of allowing light to pass through the material without appreciable scattering of light. When light passes through a transparent material, almost all of its light emission will pass through to the other side.

Translucent – A translucent material allows some but not all light to pass through. This partial transmittance of light makes translucent materials distinct from transparent materials. Examples of translucent materials include tinted glass, frosted glass, “half transparent” glass office walls, and several forms of painted glass.

Opaque – An opaque material transmits no light. All light is reflected, scattered, or absorbed by the material. No light passes through to the other side.

Opacity – The degree to which something blocks light. 100% Opacity material is opaque. 0% Opacity material is transparent. Partial opacity material is translucent.

General Outdoor Lighting

1. The light emission and color temperatures of light bulbs shall be limited as follows:

Maximum Light Emission
(Lumens, Φv)
Maximum Color Temperature
(Kelvin, K)
Path Lights 200 2700
Step Lights 110 2700
Exterior Wall Sconces 600 3000
Recessed Ceiling Lights 600 3000
Pendant Lights 600 3000
Gate Lights 600 3000
Tree Lights 300 (600 for two fixtures) 2700
Temporary
Construction Lighting
500 3000

2. The number of lights on the exterior of a structure should be limited to providing for one light per doorway, with the exception of two lights at the main entrance, at double doors, at multi-door systems (e.g. bifold doors and stacking glass doors), a set of garage doors, etc.

Additional lights should only be placed in locations where the Planning Director or Planning Commission determines that they are necessary for safety.

3. Light fixtures should be fully shielded and directed downward, so that the light source is not visible from off site.

4. Pathway and driveway lighting should be fully shielded fixtures, directed downward and no taller than 18 inches. They should be spaced at the maximum distance that still provides for safe use. In order to avoid a “runway” appearance, it is recommended that lighting be placed on only one side of the driveway or walkway, or alternate from one side to the other.

Recessed louvered lights are suggested for walkways and steps.

5. Accumulation of many light sources in a small, concentrated areas (ex: BBQ pavilions, exterior dining areas, entry porches or rear patios) shall be avoided.

6. Recessed lights and downlights in second floor roof eaves are prohibited, except where located over a garage floor balcony or deck. Such lights in first floor eaves shall be located over entryways, garage doors, and patio doorways only. Recessed lights and downlights in first or second floor roof eaves shall be positioned so that the light cone does not shine down into a neighboring property. No lighting shall be placed at or near the peak of the roof line of a one- or two-story gabled roof.

7. Garage doors may emit light from a maximum of 30% of their surface area. The light transmitting windows, panels, or other material shall be translucent, allowing no more than 30% of the interior light emission to pass through to the outside.

8. Spotlights and floodlights should be installed only for security and safety purposes. They shall be limited in number, installed with a timer or motion sensor, and directed away from clear view of neighbors. Shielding with shrouds or louvers is recommended.

9. High intensity discharge lighting, such as mercury vapor, high and low pressure sodium, and metal halide lighting, is prohibited. The maximum color temperature of all lights must be 3000 Kelvins or below.

10. Any light beams shall not exit the property.

11. Up-lighting of any kind is prohibited.

12. Wall wash lighting of exterior walls is prohibited.

13. Visible LED lighting strips, tape lights, and bistro lights are prohibited.

Tree Lights

1. Downlighting from trees is allowed under the following conditions:
● Lights are provided for safety or for outdoor use areas. ● Lights must be minimal in number, with a maximum of two per tree and two (2) trees per lot.
● The light fixtures shall not be installed at height more than 15 feet. ● The light emission and color temperatures of the light fixtures shall be maximum 300 Lumens (600 Lumens for two fixtures) and 2700 Kelvins.
● Tree lights shall not be provided in close proximity to path lights. ● The light sources must not be visible from off site
● The light fixtures are shielded and directed downward ● The tree must be evergreen

2. Bistro lights, pendant lights, and any similar lighting fixtures hung down from or hung amongst trees are prohibited.

Lighting within Setbacks

1. Lighting within the property line setbacks is limited to two fixtures only, except where the Planning Director or Planning Commission determines that they are necessary for safety.

2. All lights within property line setbacks shall be fully shielded. This includes gate lights within the setbacks.

Lighting for Recreation Areas

1. Lighting is not permitted for tennis courts, basketball courts, bocce ball, or other recreation/sports courts.

2. Pool lighting is allowed under the following conditions:
● Lights are placed beneath the surface of the water in the pool or spa to illuminate the water
● Underwater lights are placed such that the light shines away from neighboring properties

● A maximum of four lights are allowed for pools and spas combined ● Other exterior lights used to illuminate the surrounding area use the minimum number and wattage of lighting which will safely illuminate the area ● No direct light is cast beyond the immediate area of the pool Special Event Lighting

1. Special event lighting, seasonal or otherwise (ex: Christmas lights), shall be limited to 60 days.

2. Light fixtures for single night parties and events shall adhere to all the conditions listed in this document. Search lights, Up-lights, LED Dance lights, and other lights that exceed light emission and color temperature limits or have light beams exiting the property are not permitted.

Lighting within Open Space Easements

1. Lighting is not permitted within Open Space Easements Temporary Construction Lighting

1. Install one (1) light at the main entrance or access points to the site from the public right of way.

2. Installed lighting shall be fully shielded and directed away from the clear view of neighbors.

3. Lighting shall be motion-activated and with a timer.

4. The light emission of light bulbs shall not exceed 500 lumens.

5. Lighting fixtures shall be installed once the construction fence is up and discontinued immediately upon completion of construction work or if the construction activity has ceased for more than 180 days.

Exceptions
The Planning Director and/or Planning Commission may grant exceptions to allow lighting different from that outlined above when the proposed outdoor lighting is determined to be necessary to safely illuminate the area, or where the size of the property and/or extensive screening will assure that the light source is not visible from off site.

1 City Council Special Meeting Minutes
May 25, 2022
Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Tyson called the City Council Special Meeting to order at 6:05 p.m.

Present: Mayor George Tyson, Vice Mayor Linda Swan, Councilmember Stanley Q.

Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, Assistant City Attorney Alexandria Wolf, Planning Director Sofia Mangalam, Public Works Director Oscar Antillon, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt, Administrative Clerk/Technician Emina Steta, City Clerk Deborah Padovan
Mayor Tyson said that our hearts go out to the people in Texas after the horrible tragedy of yet another mass shooting.

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Commendation of the Emergency Communications Committee Members Councilmember Schmidt thanked the ECC members for all of their hard work over the years. Mayor Tyson then presented Dru Anderson and Sam Wood, who were present in the audience, with certificates of appreciation.

B. Reappointment to the Los Altos Hills Parks and Recreation Committee City Clerk Deborah Padovan presented the reappointment application of Scott Vanderlip.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Tankha moved to reappoint Scott Vanderlip to a fifth four-year term on the Parks and Recreation Committee.

The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
Town of Los Altos Hills
City Council Special Meeting Minutes
Wednesday, May 25, 2022 – 6:00 p.m.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

2 City Council Special Meeting Minutes
May 25, 2022
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Introduction of New Consultant Emergency Manager Ann Hepenstal Ann Hepenstal introduced herself to the City Council. She talked about how the town is prepared to manage disaster events. She will be doing disaster preparedness planning and education. She also plans to strengthen the town administration of DSW Volunteers. The Council asked questions of Ms. Hepenstal and received her responses. No action was taken.

3. PRESENTATIONS FROM THE FLOOR
Julia Rapoza, Los Altos Hills, spoke about homeless students and asked if the Council would pass an ordinance to support homeless students along with their emotional support animals. She asked that they consider requiring Foothill College to offer safe parking facilities for homeless students.

4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Vice Mayor Swan moved to approve the Consent Calendar with the exception of Item 4.P. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of City Council Regular Meeting Minutes: April 21, 2022 B. Approval of City Council Special Meeting Minutes: May 6, 2022 C. Review of Disbursements: April 1-30, 2022 $949,433.43 D. Receive Quarterly Investment Portfolio Report – Quarter Ending March 31, 2022 (Staff: S. Revillar)
E. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)

3 City Council Special Meeting Minutes
May 25, 2022
F. Resolution 49-22 Ordering and Calling for the Holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the Election of Two City Councilmembers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities; Requesting the Board of Supervisors of the County of Santa Clara Consolidate the General Municipal Election Pursuant to Section 10403 of the Elections Code; Providing for Notice of the Election; and Adopting Uniform Policies Pertaining to Candidate Statements and Fees (Staff: D. Padovan) G. Resolution 50-22 Approving the Agreement for Countywide Household Hazardous Waste (HHW) Collection Program and Agreement for Countywide AB939 Fee Implementation (Staff: O. Antillon)
H. Resolution 51-22 Approving Plans and Specifications for the 2022 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for Bids and Inspection Services (Staff: O. Antillon)
I. Resolution 52-22 Approval of an Agreement Between the Town of Los Altos Hills and West Bay Sanitary District for Providing Operation and Maintenance Service for Sanitary Sewer System, Overflow Emergency Response and Asset Management Services (Staff: O. Antillon)
J. Resolution 53-22 Awarding a Three-Year Contract for Capital Restoration Work and Maintenance and Education Activities for Town-Owned Open Space Preserves with Grassroots Ecology (Staff: O. Antillon)
K. Resolution 54-22 Authorizing City Manager to Execute Agreements for Adding One New Pump, and Service Two Existing Pumps (Staff: O. Antillon) L. Resolution 55-22 Awarding a Contract for the Improvements for the Concession Building in Purissima Park under Proposition 68 Grant Funding to MTW Builders, Inc. (Staff: O. Antillon)
M. Resolution 56-22 Accepting an Agreement for an Open Space Easement at 12874 Viscaino Road; Lands of Firouzdor; File #SD21-0021 (Staff: S. Padovan) N. Notification of Fast Track Approval: 26875 Nina Place – File #SD21-0061 – Lands of Bowers; Site Development Permit for a new 4,971 square-foot two-story residence with a 1,684 square-foot basement, a detached 782 square-foot accessory dwelling unit (ADU), and a 560 square-foot swimming pool. CEQA review: Categorical Exemption per Sections 15303(a); 15303(e) (Staff: J. Loh) Appeal deadline: Tuesday, May 31, 2022 at 5:00 p.m.

O. Resolution 57-22 Adopting Supplemental Findings for Resolution 48-22 Denying an Appeal Regarding a Zoning Permit Application for New Fencing at 28001 Elena Road on April 21, 2022 (Staff: S. Mattas)

4 City Council Special Meeting Minutes
May 25, 2022
P. Resolution Approving the Naming of the Pathway Between Buena Vista Drive and Central Drive to “Lachenbruch Pathway” as Recommended by the Pathway Committee (Staff: O. Antillon)
Note: The resolution was not adopted.

Vice Mayor Swan pulled the item because the Pathways Committee decided that a pathway should be named. Some of the neighbors and residents have different opinions. As Chair Bob Elson is not available this evening, she asked that it be considered next month. Mayor Tyson suggested that it be continued to a date uncertain.

Public Comment
Eric Evans, Los Altos Hills, said they dedicated a pathway easement recently. He suggested that that the pathway be named the Mary Steers Pathway.

Cheryl Evans, Los Altos Hills, said that she met the Steers family and wishes she could have met Mary Steers. She also suggested that the pathway be named in her honor.

MOTION MADE AND SECONDED: Vice Mayor Swan moved postpone the item to a date uncertain and refer it back to the Pathways Committee for further review.

The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5. ONGOING BUSINESS
A. Amendment to the Resolution 58-22 Establishing Standing Committees and Adopting General Special Rules Pertaining Thereto to Replace the Emergency Communications Committee with an Emergency Preparedness and Response Committee and Updating the Charter (Staff: D. Padovan)
City Clerk Padovan presented the item.

Councilmember Schmidt provided background on the topic. She has worked over the last year and half with Dru Anderson, Chair of the ECC to expand the charter of the committee.

5 City Council Special Meeting Minutes
May 25, 2022
Council discussion ensued.

Public Comment
Dru Anderson, Los Altos Hills, Councilmember Schmidt has been a great liaison to the ECC. She spoke in support of the resolution.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 58-22 Establishing Standing Committees and Adopting General Special Rules Pertaining Thereto to Replace the Emergency Communications Committee with an Emergency Preparedness and Response Committee and Updating the Charter.

The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
City Manager Pirnejad said that Ann Hepenstal would like a chance to review the charter with Councilmember Schmidt.

B. Discussion of Broadband Planning in Town and to: First, Direct Staff on how to Advance Further Community Engagement Efforts Related to Broadband, and Second, Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Government Technology Group, LLC for Broadband Consulting Services for an Amount Not to Exceed $95,000 (Staff: C. Einfalt)
Note: Resolution was not approved.

Management Analyst II Cody Einfalt presented the staff report.

City Manager Pirnejad provided an update on the community engagement efforts underway.

Jeff Lewis, Principal, Government Technology Group (“Gov Tech”), introduced himself and his company to the City Council.

Preston Young, Government Technology Group (“Gov Tech”), introduced himself to the City Council.

Council discussion ensued.

Rajiv Bhateja, Los Altos Hills, said that the Technology Committee saw one

6 City Council Special Meeting Minutes
May 25, 2022
proposal, but not the other. Their charter says they are supposed to assist with evaluating proposals. The committee would like to review both proposals and provide feedback to Council at their next meeting. He noted that the two proposals are very different. One is a broadband master plan, and one is a fiber optics plan.

Public Comment
Gautam Agrawal, Los Altos Hills, thanked the Council for shepherding this along. LAHCF is highly supportive of the Town hiring a consultant. They are not the “fox in the hen house.” They want to be part of the solution, they are not trying to be THE solution.

MOTION MADE AND SECONDED: Councilmember Mok moved that the staff advance community engagement regarding broadband and that the Ad Hoc Broadband Committee work with less than a quorum of the Technology Committee to evaluate proposals and provide feedback to staff in time for the Council to consider a resolution at the June 16, 2022 Regular City Council Meeting. The motion was seconded by Vice Mayor Swan.

Further Council discussion ensued.

MOTION AND SECOND AMENDED: Councilmember Mok amended his motion as follows: move that the staff advance community engagement regarding broadband and that a Special Meeting of the Technology Committee be held, to which the members of the Ad Hoc Broadband Committee are invited, and which Councilmember Schmidt will not attend, to avoid a Brown Act issue. The proposals will be evaluated at the meeting, and feedback will be provided to staff in time for the Council to consider a resolution at the June 16, 2022, Regular City Council Meeting.

The second was amended by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. PUBLIC HEARINGS
► City Council Ex Parte Contacts Policy Disclosure
A. Conduct Public Hearing and Resolution 59-22 Increasing Sewer Service Charges for FY 22-23 through FY 26-27 in Both Palo Alto and Los Altos Sewer Basins (Staff: O.

Antillon)

7 City Council Special Meeting Minutes
May 25, 2022
Ex Parte: Vice Mayor Swan and Councilmember Mok talked to Allan Epstein on Item 6.A and Vice Mayor Swan talked to the History Committee about Item

6.B. Both Mayor Tyson and Councilmember Schmidt attended a tour of the wastewater facility.

Mayor Tyson opened the Public Hearing.

Oscar Antillon, Public Works Director presented the staff report.

Council discussion ensued.

Public Comment
John O’Connell, Los Altos Hills, said he is wasting his time tonight as there is a large majority to overcome. He said he was completely unaware of where he pays for his wastewater charges. He didn’t think to look in his property taxes. You should be billing people and not putting liens on their property taxes.

City Clerk Padovan reported that the town has received a total of six written protests. Written protests against the proposed rates were not presented by a majority of the property owners or tenants of the identified parcels subject to the proposed rate increases; therefore, the City Council is authorized to adopt the rate increase. To achieve a majority, at least 945 protests would have needed to be received.

Mayor Tyson closed the public hearing.

MOTION MADE AND SECONDED: Vice Mayor Swan moved to adopt Resolution 59-22 Increasing Sewer Service Charges for FY 22-23 through FY 26-27 in Both Palo Alto and Los Altos Sewer Basins. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Introduction of Ordinance 601 (First Reading) Designating the Westwind Barn as a Historical Landmark (Staff: S. Mangalam) (Motion to Waive Reading and Introduce the Ordinance)
Planning Director Sofia Mangalam presented the staff report.

Council discussion ensued.

8 City Council Special Meeting Minutes
May 25, 2022
Mayor Tyson opened the Public Hearing.

Carol Gottlieb, Los Altos Hills, thanked staff for bringing this forward in a timely manner.

Jitze Couperus, Los Altos Hills, said there are several families in Los Altos Hills that have been deeply involved in WWB and to reach this point, it is very important to us.

Mayor Tyson closed the public hearing.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to introduce Ordinance 601 Designating the Westwind Barn as a Historical Landmark.

The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Recess: 8:09 p.m.

Reconvene: 8:17 p.m.

7. STAFF AND CLOSED SESSION REPORTS
A. City Manager
City Manager Pirnejad reported on the following items:

Community Conversation
All residents were sent a town mailer to participate in the Community Facilities Needs Assessment. The first virtual community conversation/town hall meeting will take place next Tuesday, May 31st from 6:00 to 7:00 p.m. Sign up on the town website, www.losaltoshills.ca.gov.

Town Survey
Have you signed up to take Town Surveys? Sign up by visiting www.Flashvote.com/LosAltosHills
Town Picnic
Will take place Sunday, June 5th from 12:30-4:00 p.m. at Purissima Park. Sign up by going to the town website www.losaltoshills.ca.gov/picnic. This event is limited to Los Altos Hills residents only. Highlights include classic car show, 360 photo booth, pony rides, petting zoo, magic show, inflatables, and lunch.

9 City Council Special Meeting Minutes
May 25, 2022
Status of 2022 Council Priorities
We are at 40% of the year. We have 60 milestones connected to the 24 Key Projects the Council identified in their January 24th Goal Setting Session. Seventy-eight percent of the projects have either been started or finished.

Art Sculpture
The Art Sculpture will be arriving in approximately a month and installed in the round about.

Irregularities in Permit Fees
Anomalies have been found in permit fees since the Fee Study was implemented in 2020. We are aware that members of the community are interested in this and wanted to assure the Council that staff is taking steps to review and solve the issue.

City Manager Office Hours
The City Manager has instituted new virtual office hours. The fourth Friday of each month at 11:00 a.m. has been dedicated as a time to hear from residents.

B. City Attorney
No report.

C. City Clerk
City Clerk Padovan reported that a vote center will be hosted in the Council Chambers from May 28, 2022, through June 7, 2022. She noted that staff is actively watching the status of AB 1944 as it relates to open and public meetings. She informed the Council that recruitments were taking place to fill all committee openings. She also introduced the new Administrative Clerk/Technician Emina Steta.

D. Planning Director
Planning Director Mangalam provided an update on the progress of the housing element. A joint virtual Planning Commission/City Council meeting is scheduled for June 20th at 5 p.m. Staff is also coordinating with the Environmental Initiatives Committee on the climate action plan goals.

E. Administrative Services Director
Administrative Services Director Revillar updated the Council on the IT strategic plan and said the discovery phase is completed and they are now beginning the design phase. The consultant will meet with the Technology Committee and staff. She provided an update on the town’s current employment recruitment efforts.

10 City Council Special Meeting Minutes
May 25, 2022
F. Public Works Director
Public Works Director Antillon reported on the electric vehicle charger project at Town Hall. He also reported that the town’s maintenance crew is working on Robleda/La Paloma path and are making progress. The E. Sunset project is also moving forward. In the near future, we will roll out a new reporting app called “Text My Gov” to report a maintenance problem in Town.

8. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD

HOC COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Report by the Undergrounding Ad Hoc Committee (Mayor Tyson) Mayor Tyson presented the report. The Rule 20A project challenge of dealing with PG&E is still ongoing. They are trying to raise the priority of the project with PG&E.

Council received the report. No action was taken.

B. Report from the Council Ad Hoc Committee on Community Surveys (Councilmember Schmidt)
Councilmember Schmidt said a new survey will be going out soon and she was happy to see that more people were signing up to take the surveys.

Council received the report. No action was taken.

C. Report from the Ad Hoc Committee on Broadband (Councilmember Mok) Councilmember Mok presented the report. He suggested that we have a Digital Equity Bill of Rights. He would like it agendized for next month.

He reported that he and Councilmember Tankha have been meeting. They have selected individuals who are experts who they have invited to help them as they are not experts. There will be regular and periodic meetings.

MOTION MADE AND SECONDED: Councilmember Mok moved to add a proclamation on a Digital Equity Bill of Rights to the next City Council Meeting. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

11 City Council Special Meeting Minutes
May 25, 2022
D. Status Reports from All Councilmembers on Standing Committees, Ad Hoc Committees and Outside Agencies Activities
Mayor Tyson suggested that ad hoc committees regularly present their progress at City Council meetings.

Councilmember Mok requested, based on an EIC request, that leaf blowers be added as a Council initiated item at the next City Council Meeting.

Vice Mayor Swan reported that the History Committee is helping out the Los Altos History Museum this weekend for Rancho Days and a senior walk will take place starting at Town Hall on Thursday, May 26th.

Councilmember Tankha reported having meetings with residents on public safety. She has now hosted five meetings as it is necessary to educate our residents on how to protect themselves from burglaries.

9. COUNCIL INITIATED ITEMS
A. Discussion and Possible Action on Requiring Lighting in Construction Sites (Councilmember Tankha)
Councilmember Tankha presented the report.

Council discussion ensued.

Director Mangalam said the item would need to be taken to the Planning Commission in order to make a recommendation on this topic.

DIRECTION: Staff to bring to the matter to the Planning Commission for a recommendation.

B. Consideration of Direction to the City Attorney to Provide Training as Part of the June City Council Meeting regarding Brown Act Requirements, Options, and Limitations Related to Ad Hoc and Standing Committees (Vice Mayor Swan) Vice Mayor Swan presented the item. She wants the City Attorney to focus on the ad hoc committees and what they can do. Residents want transparency, so we need guidelines for the ad hoc committees. She wants a quick overview of what they can and can’t do - a short presentation at the next City Council meeting.

DIRECTION: There was consensus to have a presentation by the City Attorney to focus on the ad hoc committees and what they can do at the June City Council meeting.

12 City Council Special Meeting Minutes
May 25, 2022
C. Consideration and Possible Action to Direct Staff to Raise the LGBTQ+ Pride Flag for the Month of June 2022 in Recognition of Pride Month (Councilmember Tankha) – added with Revision No. 1.

Councilmember Tankha presented the item.

Assistant City Attorney Wolf advised that two approaches can be taken: 1) Town (government) speech - the City Council is asking that a commemorative flag be raised on the town’s flagpole. This would give the City Council control over which flags are raised. 2) Allow external agencies to raise flags on the pole, which would open up a public forum. Due to first amendment rights, that would limit the Council’s ability to restrict certain speech. The City Attorney’s office recommends the first approach and that the flags being raised be raised as town speech.

City Manager Pirnejad can return at a later date with a flag policy.

Public Comment
Kjell Karlsson, Los Altos Hills, said he has no problem with a proclamation, but he thinks the residents feel that is their flagpole. If the Council wants to have their agenda put up, do a separate flagpole.

Pat Lang, Los Altos Hills, said she was pleased that the Council was considering the pride flag. People who are being discriminated against need an extra boost.

MOTION MADE AND SECONDED: Councilmember Tankha moved to direct staff to raise the LGBTQ+ flag for the month of June 2022. The motion was seconded by Vice Mayor Swan.

MOTION PASSED 5-0:

AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

10. ADJOURN
The meeting adjourned at 9:24 p.m.

Respectfully submitted,
Deborah L. Padovan
Deborah Padovan
City Clerk

13 City Council Special Meeting Minutes
May 25, 2022
The minutes of the May 25, 2022, special City Council meeting were approved as presented at the June 16, 2022, regular City Council meeting.

Approved July 7, 2022
Town of Los Altos Hills
Planning Commission Special Meeting
June 15, 2022 Minutes
Zoom Meeting and Town Hall, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Via teleconference according to the Government Code Section 54953(e), Chair Indaco called the June 15, 2022 Planning Commission Special meeting to order at 6:00 p.m.

Present: Commissioner Patel, Commissioner Couperus, Commissioner Smith, Vice-Chair Waschura, Chair Indaco

Absent: Administrative Clerk/Technician Brunner
Staff: Planning Director Mangalam, Principal Planner Padovan, Associate Planner Loh

2. PRESENTATIONS FROM THE FLOOR
Chair Indaco opened PRESENTATIONS FROM THE FLOOR.

No presentations from the floor.

Chair Indaco closed PRESENTATIONS FROM THE FLOOR.

3. CONSENT CALENDAR

3.1 Motion of the Planning Commission of the Town of Los Altos Hills to continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

Commissioner Patel requested the Consent Calendar motion be separated by item number because he planned to vote differently on each.

MOTION MADE AND SECONDED: Chair Indaco moved to approve the Planning Commission of the Town of Los Altos Hills continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

The motion was seconded by Vice-Chair Waschura.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Smith, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

3.2 Approval of May 12, 2022 Special Meeting Minutes
MOTION MADE AND SECONDED: Chair Indaco moved that the May 12, 2022 Planning Commission Special Meeting Minutes be APPROVED.

The motion was seconded by Vice-Chair Waschura.

MOTION PASSED: 4-0-1-0-0
AYES:

Commissioner Smith, Commissioner Couperus, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: Commissioner Patel
RECUSE: None

2 Planning Commission Special Meeting June 15, 2022 Minutes ABSENT: None

4. STUDY SESSION

4.1 Study Session to consider text amendments to the Zoning Ordinance (Title 10, Chapter 1) of the Municipal Code to include additional language, to provide clarifications, and to correct grammatical and typographical errors
Project Planner: Jeremy Loh
Chair Indaco opened the PUBLIC HEARING.

Associate Planner Loh presented the staff report.

Commissioner Couperus offered comments.

Vice-Chair Waschura asked for clarification on how the Commission would present their comments.

Planning Director Mangalam offered guidance comments.

A question-and-answer session between the Commissioners and staff ensued.

Public Comment
Carol Gottlieb, a resident of Los Altos Hills, noted her two concerns: the definition of the 35- ft. height and the development area when houses are demolished.

Kjell Karlsson, a resident of Los Altos Hills, offered comments on the topic of bunkers.

Chair Indaco closed the PUBLIC HEARING.

Commissioner Discussion
Commissioner Patel offered comments suggesting order of operations for Commissioner comments.

Chair Indaco offered comments regarding adding clarifying language to some of the items.

A question-and-answer session between the Commissioners and staff ensued.

Suggestions for alternate grading language were offered by the Commissioners.

Commissioner Couperus offered comments regarding the language around ADU’s, driveways, hot tubs, and spas.

More Commission discussion ensued.

NO MOTION

4.2 Study Session to consider an update to the Outdoor Lighting Policy to include regulations for outdoor lighting at construction sites in Town.

Project Planner: Sofia Mangalam
Chair Indaco opened the PUBLIC HEARING.

Planning Director Mangalam presented the staff report.

A question-and-answer session between the Commissioners and staff ensued.

Public Comment

3 Planning Commission Special Meeting June 15, 2022 Minutes Carol Gottlieb discussed limiting the tree lights. We haven’t designated the number of tree lights in the policy and suggested clarifying tree lighting policy.

Peter Brown also commented on tree lighting that the idea was to have one or two tree lights per tree for safety reasons and should be limited to one or two trees.

Chair Indaco closed the PUBLIC HEARING.

Commissioner Discussion
Commission Smith expressed concern that limiting light at entrance points might be an issue if someone is breaking through the fence other than the access points, and more perimeter coverage may be needed.

Vice-Chair Waschura noted that if many lights are coming on and off at different timings, so a compromise would be to have a minimal amount of lighting. He also noted that temporary lighting should go away when construction is concluded, and staff can determine during the review of construction plans the number of lights needed. He offered that we should also investigate when the lighting shall start.

Chair Indaco noted that policy should consider stopping the light where construction has been discontinued or abandoned. She discussed the recent planning approval of a house containing tree lights on 15 trees and offered comments on tree lights to allow for safety purposes only.

Also, limit it to two trees per lot, not to be used in combination with another outdoor lighting, and limited to 15 feet in height.

Commissioner Patel directed staff to check the lumen and kelvins of the available security lighting. He also noted that these lights should be LED lights. For tree lighting, he commented that it is accent lighting and not safety lighting and should be with limited lumens.

NO MOTION

5. ONGOING BUSINESS

5.1. Housing Element Update 2023-31
Planner: Steve Padovan
Principal Planner Padovan provided the staff report.

A question-and-answer session between the Commissioners and staff ensued.

6. NEW BUSINESS

6.1 Motion of the Planning Commission to provide input to Town staff on “indoor and outdoor spaces needed” in Los Altos Hills
Planning Director Mangalam presented the staff report.

MOTION MADE AND SECONDED: Vice-Chair Waschura moved that the Planning Commission prioritize any requirements for keeping town staff and facilities commensurate with services that we must provide to the residents.

The motion was seconded by Chair Indaco.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel , Commissioner Smith, Commissioner Couperus, Vice-Chair Waschura, Chair Indaco
NOES: None

4 Planning Commission Special Meeting June 15, 2022 Minutes ABSTAIN: None
RECUSE: None
ABSENT: None

7. REPORTS FROM THE COMMISSIONERS

7.1 Past Meeting
• May 25, 2022 – Vice-Chair Waschura
Vice-Chair Waschura provided highlights of the past City Council meeting.

7.1 Upcoming Meeting Assignments
• June 16, 2022 – Chair Indaco
• July 21, 2022 – Commissioner Smith
Chair Indaco confirmed upcoming meeting assignments.

8. REPORT ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

8.1 MAY 17, 2022
13940 La Paloma Rd – File #SD21-0091 – Lands of Wang
Site Development Permit for landscape screening, fencing and driveway gate for an approved new residence. APPROVED
24752 Olive Tree Ln – File #SD21-0096 – Land of Duong
Site Development Permit for landscape screening and associated hardscape improvements.

APPROVED

8.2 MAY 24, 2022

CANCELLED

8.3 MAY 31, 2022

CANCELLED

8.4 JUNE 7, 2022
26296 Fremont Rd – File #ZP22-0009 – Lands of Purple Orchid Properties LLC Zoning Permit for a new 6’-0” tall fence along three sides of the property. APPROVED

8.5 JUNE 14, 2022
24005 Oak Knoll Circle– File #SD22-0016 – Lands of Davila Site Development Permit for landscape screening and fencing for an approved new residence. 12815 Deer Creek Lane – File #PM22-0002 – Lands of Sattar and Imam Site Development Permit Modification to modify a previously approved residence and construct a 6,469 square foot, two-story residence with an attached 433 square foot garage and an attached 1,090 square foot ADU. One heritage oak is proposed for removal and the existing tennis court and road access will be demolished and filled to restore the property to is approximate original site contours.

Planning Director Mangalam provided highlights on past Site Development/Fast Track hearings and noted that the 24005 Oak Knoll Circle and 12815 Deer Creek Lane projects were approved.

7. PLANNING DIRECTOR REPORT
Planning Director Mangalam provided these highlights in her report to the Planning Commission:

5 Planning Commission Special Meeting June 15, 2022 Minutes • There is June 20th Joint Special meeting scheduled to discuss housing site inventory. Staff had an informal meeting with the Department of Housing and Community Development (HCD) to get feedback regarding additional documentation required for housing sites. Staff is working on releasing a draft of the Housing Element by the end of July. • The staff has been working with Fire Department and hoping to have a representative from the dept to discuss requirements pertaining to road widening and so on for new homes and additions.
• She responded to Vice-Chair Waschura’s the Planning Commission reorganization takes place at the beginning of the next regular meeting, which is the July 7, 2022. • She also advised the Commission that an appeal has been filed on behalf of 12869 La Cresta, regarding the Planning Commission’s decision.

8. ADJOURNMENT
Meeting was adjourned at 9:52 PM by Chair Indaco.

Respectfully submitted,
Keren Brunner
Planning Technician

Approved July 21, 2022
Town of Los Altos Hills
Planning Commission Regular Meeting
July 7, 2022 Minutes
Zoom Meeting and Town Hall, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Via teleconference according to the Government Code Section 54953(e), Chair Indaco called the July 7, 2022 Planning Commission Regular meeting to order at 6:00 p.m.

Present: Commissioner Patel, Commissioner Couperus, Commissioner Bredo, Vice-Chair Waschura, Chair Indaco
Staff: Planning Director Mangalam, Associate Planner Loh, Assistant Planner Perez, Administrative Clerk/Technician Brunner

2. SWEARING IN CEREMONY & REORGANIZATION OF THE PLANNING

COMMISSION

2.1 Alisa Bredo
City Clerk Padovan administered the Oath of Office to Planning Commissioner Alisa Bredo.

2.2 Rajiv Patel
City Clerk Padovan administered the Oath of Office to Planning Commissioner Rajiv Patel.

2.3 Appointment of Chair
Chair Indaco thanked Commissioner Smith for his many years of service on the Planning Commission.

Commissioner Couperus nominated Vice-Chair Waschura to the position of Planning Commission Chair.

The nomination was seconded by Commissioner Patel.

There were no objections or alternate nominations and Vice-Chair Waschura accepted the position of Chair.

Chair Waschura thanked Commissioner Indaco for her service as the Planning Commission Chair. He also thanked former Commissioner Charles (Ed) Smith for his service as Planning Commissioner for the past 4 years.

MOTION MADE AND SECONDED: Commissioner Couperus moved to appoint ViceChair Waschura as Chair for the 2022-2023 Planning Commission.

The motion was seconded by Commissioner Patel.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Bredo, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

2 Planning Commission Meeting July 7, 2022 Minutes

2.4 Appointment of Vice-Chair
Commissioner Indaco nominated Commissioner Bredo to the position of Planning Commission Vice-Chair.

The nomination was seconded by Commissioner Couperus.

Commissioner Bredo offered comments regarding her acceptance.

There were no objections or alternate nominations, and Commissioner Bredo accepted the position of Vice-Chair.

MOTION MADE AND SECONDED: Commissioner Couperus moved to appoint Commissioner Bredo as Vice-Chair for the 2022-2023 Planning Commission.

The motion was seconded by Commissioner Couperus.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Bredo, Commissioner Indaco, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

3. PRESENTATIONS FROM THE FLOOR
Chair Waschura opened PRESENTATIONS FROM THE FLOOR.

No presentations from the floor.

Chair Waschura closed PRESENTATIONS FROM THE FLOOR.

4. CONSENT CALENDAR

4.1 Motion of the Planning Commission of the Town of Los Altos Hills to continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

Vice-Chair Bredo requested the Consent Calendar motion be separated by item number because she planned to vote differently on each.

MOTION MADE AND SECONDED: Chair Waschura moved to APPROVE the Planning Commission of the Town of Los Altos Hills to continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

The motion was seconded by Commissioner Indaco.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Vice-Chair Bredo, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

3 Planning Commission Meeting July 7, 2022 Minutes

4.2 Approval of June 15, 2022 Special Meeting Minutes
MOTION MADE AND SECONDED: Commissioner Patel moved that the June 15, 2022 Planning Commission Special Meeting Minutes be APPROVED.

The motion was seconded by Commissioner Indaco.

MOTION PASSED: 4-0-1-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Chair Waschura
NOES: None
ABSTAIN: Vice-Chair Bredo
RECUSE: None
ABSENT: None

5. PUBLIC HEARINGS
Ex parte:

Chair Waschura has communications with the applicant on Item 5.1 and the applicant on Item

5.2 Commissioner Indaco had communications with Commissioner Bredo, Carol Gottlieb, of the Environmental Design and Protection Committee (EDPC), the applicant, Greg Goumas, and the neighbors, Mr. & Mrs. Peng, on Item 5.1.

Commissioner Bredo had communications with Commissioner Indaco and the applicant’s neighbors, Mr. & Mrs. Peng, on Item 5.1.

Commissioners Couperus and Patel had no ex parte communications.

Chair Waschura proposed, and the Commission unanimously supported, consideration of Item

5.3 before Items 5.1 and 5.2.

5.1 12051 Moody Springs Court – File # SD22-0010 – Lands of Eggers Site Development Permit for landscape screening for an approved two-story accessory structure.

CEQA Review: Categorical Exemption per Section 15304(b) Project Planner: Jeremy Loh
Associate Planner Loh presented the staff report.

Chair Waschura opened the PUBLIC HEARING.

A question-and-answer session between the Commissioners and staff ensued.

The applicant, Greg Goumas, addressed the landscape screening, water run-off, and fencing concerns of a neighbor and his proposed solutions.

A question-and-answer session between the applicant and the Commissioners ensued.

Staff provided clarifying answers.

Public Comment
Carol Gottlieb, representing the EDPC, offered comments regarding the proposed landscape screening, fence, and water run-off concerns.

The applicant provided responses to address the public comments and questions.

Chair Waschura closed the PUBLIC HEARING.

4 Planning Commission Meeting July 7, 2022 Minutes
Commission Discussion
Commissioner Indaco shared a presentation and provided comments in agreement with the recommendations of the EDPC.

Commissioner Couperus offered comments on the landscape screening proposal and noted Commissioner Indaco's photographs in her presentation helped to clear up some confusion.

Vice-Chair Bredo offered comments in support of moving the laurels as suggested.

Chair Waschura offered comments in favor of moving the laurels up the property line and maintaining the swale.

Commissioner Patel offered comments regarding planting around the swale and along the property and suggestions regarding addressing water drainage concerns.

Chair Waschura noted that there appeared to be some confusion regarding the definition of the swale.

Commission discussion ensued.

MOTION MADE AND SECONDED: Commissioner Indaco moved to adopt a resolution (Attachment 1) to APPROVE the Site Development Permit, subject to the listed conditions of approval, with the added condition of planting the identified screening laurel hedge 20 feet away from the property line.

The motion was seconded by Commissioner Patel.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Vice-Chair Bredo, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5.2 26896 Alejandro Drive – File # SD22-0024 – Lands of Lam and Stepanov Site Development Permit for landscape screening and hardscape improvements for an approved addition and remodel to an existing residence.

CEQA Review: Categorical Exemption per Sections 15303(e); 15304(b) Project Planner: Jeremy Loh
Associate Planner Loh presented the staff report.

Chair Waschura opened the PUBLIC HEARING.

A question-and-answer session between the Commissioners and staff ensued.

Representing the applicant, Landscape Architect Keith Willig, offered comments on the proposed project.

The applicant, Max Stepanov, offered comments on the proposed project.

Public Comment
Carol Gottlieb, representing the EDPC, offered comments regarding proposed plantings in the open space easements and other areas.

5 Planning Commission Meeting July 7, 2022 Minutes
The applicant, Max Stepanov, provided rebuttal comments to address the questions posed in previous comments.

Landscape Architect Keith Willig, representing the applicant, provided rebuttal comments to address the questions posed in previous comments, specifically, about the lighting.

A question-and-answer session between the Commissioners and the applicant ensued.

Chair Waschura closed the PUBLIC HEARING.

Commission Discussion
Commissioner Patel offered approving comments regarding the landscape screening design.

Vice-Chair Bredo offered approving comments regarding the landscape screening design.

Commissioner Indaco offered comments regarding her suggestion of reducing the landscape lighting by half.

Chair Waschura offered comments regarding the lighting of the parking area and offered suggestions to address this concern.

Commissioner Indaco shared photographs of the site.

Commission discussion ensued.

MOTION MADE AND SECONDED: Commissioner Patel moved to adopt a resolution (Attachment 1) to APPROVE the Site Development Permit, subject to the listed conditions of approval, with the added condition of reducing the driveway puck lights from 11 to 8.

The motion was seconded by Chair Waschura.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Vice-Chair Bredo, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5.3 27600 Altamont Road – File # TM21-0001– Lands of Auqui and Putnam Consideration of a motion to continue the public hearing to the Planning Commission Special meeting of July 21, 2022, to consider a request for a tentative map to create a two-lot subdivision of an existing 2.20 gross acre parcel and consideration of a potential conditional exception to the Lot Unit Factor requirement. The subdivision of the 2.20 gross acre parcel into two lots will result in 1.010 net acre (Parcel A) and 1.073 net acres (Parcel B) with Lot Unit Factors of 0.956 and 0.951.

CEQA Review: Categorical Exemption per Section 15061(b)(3) Project Planner: Areli Perez
Planning Director Mangalam presented the staff report, which was to read a statement to continue to a special meeting on July 21, 2022. She also read excerpts from the applicant's letter to the Town and provided the reasoning for the continuance.

6 Planning Commission Meeting July 7, 2022 Minutes
MOTION MADE AND SECONDED: Commissioner Indaco moved that Item 5.3 be CONTINUED to a date certain, which will be the July 21, 2022 Planning Commission Special Meeting.

The motion was seconded by Commissioner Patel.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Vice-Chair Bredo, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5.4 26379 Fremont Road – File # SP22-0002– Town of Los Altos Hills An update to Town’s existing Outdoor Lighting Policy to include temporary construction lighting and revisions to tree lights.

Project Planner: Sofia Mangalam
Planning Director Mangalam presented the staff report.

Chair Waschura opened the PUBLIC HEARING.

A question-and-answer session between the Commissioners and staff ensued.

Public Comment
Vijay Chawla, a resident of Los Altos Hills, raised a question regarding construction lighting.

Planning Director Mangalam validated the issue that was raised by Vijay.

Commissioner Couperus offered comments on occupied vs. non-occupied construction projects and noted his confusion with the statement, "tree lights shall not be combined with path lights."
Commissioner Indaco offered clarifying comments.

Vijay Chawla, a resident of Los Altos Hills, offered two additional comments, addressing security and safety issues of construction sites.

Chair Waschura closed the PUBLIC HEARING.

Commission Discussion
Commissioner Patel asked a question regarding the safety of construction projects and lighting.

Commissioner Couperus offered comments regarding the suggestion of having two lighting policies, one for residences and one for construction sites.

Chair Waschura offered comments regarding the suggestion of having a safety plan that includes lighting during the construction plan phase as a security measure for the jobsite.

7 Planning Commission Meeting July 7, 2022 Minutes
MOTION MADE AND SECONDED: Commissioner Patel moved that the Planning Commission discuss the proposed amendments, accept public comment, and provide the discussed recommendations to the City Council to ACCEPT the proposed amendments to the Outdoor Lighting Policy to include temporary construction lighting and revisions to tree lighting with three added revisions including (i) adding rows for tree lighting and temporary construction lighting to the light emission and color temperature table; (ii) maximum 2700 kelvins for tree lighting, combined lumens shall not exceed 600; and (iii) tree lights shall not be provided in close proximity to path lights.

The motion was seconded by Vice-Chair Bredo.

MOTION PASSED: 5-0-0-0-0
AYES:

Commissioner Patel, Commissioner Couperus, Commissioner Indaco, Vice-Chair Bredo, Chair Waschura
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. REPORTS FROM THE COMMISSIONERS

6.1 Past Meeting
• June 16, 2022 – Chair Indaco
Chair Indaco provided highlights of the past City Council meeting.

6.2 Upcoming Meeting Assignments
• August 18, 2022 – Commissioner Patel
• September 15, 2022 – Commissioner Couperus
• October 20, 2022 – Vice-Chair Waschura
Chair Waschura confirmed upcoming meeting assignments.

7. REPORT ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

7.1 JUNE 21, 2022
13673 La Paloma Road – File #SD21-0073 – Lands of Lee
Site Development Permit for landscape screening and fencing for an approved new residence.

Continued from March 22, 2022. APPROVED
28010 Natoma Road – File #SD21-0094 – Lands of Geiseler Site Development Permit to convert an existing 1,218 square-foot accessory structure into a habitable new residence and construction of two new, 200 square-foot single-car carports.

CONTINUED TO A DATE UNCERTAIN
13830 Page Mill Road – File #SD21-0098 – Lands of Altalune LLC Site Development Permit for a new 8,613 square-foot two-story residence with a 2,213 squarefoot basement, a detached 913 square-foot pool house, a 1,116 square-foot swimming pool, and a 1,500 square-feet of ground mounted solar panels. APPROVED

8 Planning Commission Meeting July 7, 2022 Minutes

7.2 JUNE 28, 2022
12023 Adobe Creek Lodge Road – File #LLA21-0001 – Lands of 12023 Adobe Creek Lodge LLC
Lot-Line Adjustment between Parcel A: 12023 Adobe Creek Lodge Road (1.258 acres), Parcel B: vacant lot APN 351-37-014 (1.202 acres) and, Parcel C: 26220 Moody Road (4.274 acres) to adjust property lines between parcel A and B, and Parcel B and C. The resultant parcel A will be

1.322 acres, parcel B 1.087 acres, and parcel C 4.276 acres and will have Lot Unit Factors greater than 1.0. Continued from May 10, 2022. APPROVED
13051 La Paloma – File #SD22-0009 – Lands of Krishnamurthy and Sheth New 8,642 square-foot two-story residence with an attached 980 square foot, 4-car garage and detached 1,138 square-foot accessory dwelling unit (ADU) and related hardscape improvements.

APPROVED

7.3 JULY 5, 2022

CANCELLED
Commissioner Couperus noted there was a bit of confusion regarding the posting of the supplemental for Item 7.1 regarding its location in the online packet.

It was clarified by staff that the posting is not attached to the Page Mill Road project, but to the La Paloma Rd project.

Planning Director Mangalam provided highlights on past Site Development/Fast Track hearings.

Chair Waschura asked about an open space easement that was approved at an earlier time.

Planning Director Mangalam provided clarification on that specific application.

8. PLANNING DIRECTOR REPORT
Planning Director Mangalam provided these highlights in her report to the Planning Commission:
• Provided congratulations to all the commissioner on their appointments. • Noted there would be continuing work on the Housing Element • Noted her plans to meet with the Open Space Committee regarding the fence ordinance.

Commissioner Couperus asked about the fire department update.

Planning Director Mangalam replied she has discussed this issue with the City Manager and the expectation of getting a representative from the Fire Department to attend a Town meeting.

8. ADJOURNMENT
Meeting was adjourned at 9:39 PM by Vice-Chair Bredo.

Respectfully submitted,
Keren Brunner
Planning Technician

Los Altos Hills
Environmental Design and Protection Committee
Meeting Minutes
Date: July 12, 2022, at 5:45 p.m.

Location: by Zoom Video Conference
Committee Members: Vijay Chawla (chair), Peter Brown (vice-chair), Carol Gottlieb, Hajime Murakami, Elizabeth Loinaz, Grace Tsang
Associate Members: Kjell Karlsson
City Council Liaison: Councilmember Kavita Tankha

1. Call to Order and Roll Call
Members Present - Vijay Chawla (chair), Peter Brown (vice-chair), Carol Gottlieb, Hajime Murakami, Elizabeth Loinaz, Grace Tsang

2. Presentations from the Floor
a. Steve’s retirement party – coming up. EDPC will give him small gift. b. Town of Los Altos, Green Town – Peter will meet interns and Gary next week.

3. Future Committee Dates of Interest & Assignments
a. EDPC Committee: August 9, 2022 @ 5:45 p.m.
b. City Council Meeting: July 21 – Cancelled
c. City Council Special Meeting: July 18, 2022, 4:00 pm d. Planning Commission Special Meeting: July 21, 2022, 6:00 pm e. Planning Commission: August 4, 2022, 6:00 pm
f. Field Trips: Friday mornings, Vijay to coordinate
g. Fast Track/Site Development Meetings: Tuesday mornings, 10:00 am, Carol to coordinate

4. Old Business
a. Water Conservation/Native Plant Garden – Elizabeth said Site inventory is ongoing. b. Wildlife Corridors – Kit, Carol, and Peter will meet with Rick Hopkins, Planning Director Sofia Mangalam, and Jeremy to discuss wildlife corridors.

5. New Business
a. June 14, 2022 Minutes approval
• Peter moved to approve, Carol seconded. Yeas: Vijay, Peter, Carol, Haj, Elizabeth. Abstain: Grace.
b. Election of officers for the next year:
• Chair - Peter
• Vice Chair - Haj
• Secretary - Elizabeth
• Field trip coordinator - Vijay
• Tuesday site development coordinator – Carol

• Carol moves to approve new roles. Peter seconded. Yeas: Vijay, Peter, Carol, Haj, Elizabeth, Grace
c. Joint field trips with OSC – Clarified Friday field trips do not require mandatory coordination.
d. Concern over prior grading on lots - Carol to email Kit if this is a concern. e. Outdoor lighting policy: construction site lighting – Vijay to draft letter to send to EDPC, before sending final to Peter to send to PC. Peter moved. Carol seconded. Yeas: Vijay, Peter, Carol, Haj, Grace. Abstain: Elizabeth.
f. Discussion of hybrid meetings – EDPC will continue as Zoom only for now.

6. Review of Field Trip Reports
a. June 24, 2022
• 10701 Magdalena Ave. – New residence
• 26455 Saint Francis Drive – Landscape screening
b. July 1, 2022
• 12051 Moody Springs Court – Landscape Screening; Neighbor appeal c. July 8, 2022
• 26724 Palo Hills Dr. – Landscape screening
• 27474 Sunrise Farm Rd. – Landscape screening

7. Review of Site Development and Fast Tracks
a. June 21, 2022
• 13673 La Paloma Road – Landscape Screening - Approved • 28010 Natoma Road – Conversion of structure to residence - Continued • 13830 Page Mill Road – New Residence - Approved
b. June 28, 2022
• 12023 Adobe Creek Lodge Road – Lot Line Adjustment - Approved • 13051 La Paloma Road – New Residence - Approved
c. July 5, 2022 - Cancelled

8. Planning Commission Meeting Report – July 7, 2022

9. City Council Meeting Report – June 16, 2022

10. Joint City Council/Planning Commission Meeting Housing Element Report – June 20, 2022

11. Adjournment – Meeting adjourned 8:40 pm
Any writings or documents provided to a majority of the Environmental Design and Protection Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at Town Hall, 26379 Fremont Road, Los Altos Hills, California during normal business hours.

To: Los Altos Hills Planning Director Mangalam, Mayor Tyson, Planning Commissioners From: Los Altos Hills Environmental Design and Protection Committee Date: July 24, 2022
Re: Construction Lighting Policy
The Environmental Design and Protection Committee would like to express some concerns regarding the new requirement for construction lighting. As we understand it, all new construction sites will require a single dark sky compliant motion detector light at the entrance gate.

Some of the concerns include:

1. Efficacy: Construction sites are mandated to have a 6-foot fence with padlock. If breaking the lock or scaling the fence are not deterrents, then how will a single light that turns on in the night for 60-180 seconds deter a trespasser?

2. Safety: Construction sites have temporary power poles. To comply with this new requirement, would a contractor run a live electrical line during off-hours to power a single motion detector light? There are numerous safety concerns with this.

3. Consistency: Lots in Los Altos Hills are not perfect flat rectangles. Lots can abut easements or have other unfenced points of entry. Further, some job sites might be owner-occupied while others are vacated during construction. Motion detector settings are another variable. Some lights will turn on with a moving squirrel while others only turn on with a moving vehicle. How will Planning and building inspection ensure fair and consistent deployment across such variables?

4. Extra Burden: This places an extra burden on the planning staff and contractors to fulfill.

EDPC requests the Planning Commission and City Council decouple Construction Lighting from Tree Lighting policy changes and make Construction Lighting optional.

Respectfully,
Peter Brown
Chair, Environmental Design and Protection Committee

1 TOWN OF LOS ALTOS HILLS September 15, 2022
Staff Report to the City Council
SUBJECT: INTRODUCTION OF AN ORDINANCE (FIRST READING) AMENDING TITLE 2, CHAPTER 6 – CONFLICT OF INTEREST – OF THE LOS ALTOS

HILLS MUNICIPAL CODE ADDING CONFLICT OF INTEREST

DESIGNATIONS
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Waive reading and introduce the proposed Ordinance Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code (“Ordinance”) as included in Attachment 1.

BACKGROUND
All local government agencies are required by statute to adopt a Conflict of Interest Code that includes provisions designating the positions within the agency that will be required to report certain financial interests, the manner of reporting those financial interests, and standards for when the employees will be disqualified from participating in the making of certain decisions.

The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine whether amendments to the Code are required. (See Cal.

Govt. Code § 87306.5). The City’s Conflict of Interest Code is located in Chapter 6 of Title 2 of the Municipal Code.

The Fair Political Practices Commission (“FPPC”) recommends that agencies incorporate FPPC Regulation 18730 (“the Model Code”) into their Conflict of Interest Codes by reference. The type of information required to be in a conflict of interest code is complex and is subject to modification over the years, either by operation of current law or by action taken by the State Legislature. For example, gift reporting limits change every two years, and there is always a possibility that the threshold reporting requirements for other financial interests may change over time as well.

The Model Code is amended by the FPPC from time to time to include legislative and regulatory changes that affect the scope and manner of disclosure. By incorporating Regulation 18730 into its Conflict of Interest Code, the Town will avoid having to revise its own Code each time 18730 Regulation is modified by the FPPC to ensure compliance with state law.

AGENDA ITEM #6.A
D.P.

P.P.

Staff Report to City Council Page 2
Conflict of Interest Code Update
September 15, 2022
2 The Town’s Conflict of Interest Code does not include the City Council, Planning Commission, City Manager, City Attorney, or Treasurer. These positions are required under Government Code section 87200 to report to the FPPC.

The list of “designated positions” contained in the proposed amended Section 2-6.03 is based on the list of designated positions contained in the Town’s current Conflict of Interest Code, with the following recommended additions:
• Assistant to the City Manager
• Deputy Building Official/Plan Examiner
• Community Services Manager
• Finance and Investment Committee Members
• Environmental Design and Protection Committee Members • Pathways Committee Members
• Open Space Committee Members
• Environmental Initiatives Committee Members
Staff will continue to monitor new and existing Town committees and will recommend whether additional committees should be designated to the Town’s Conflict of Interest Code. Staff will also seek guidance from the FPPC to determine the necessary designations in the Town’s Conflict of Interest Code, as it relates to members from each Town committee. Staff recommend City Council approve the designations proposed in the attached ordinance while staff review this matter further.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2022 CITY COUNCIL STRATEGIC PRIORITIES
Amending the Code of Conduct was one of the Council’s 2022 Strategic Priorities. It was captured in the Key Project called “Increase Effective Use of Committees” and was identified as the milestone “Create Committee Norms.”

FISCAL IMPACT
There is no fiscal impact associated with this proposed ordinance.

ATTACHMENTS

1. Proposed Ordinance Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code

Ordinance Page 1

ORDINANCE

ORDINANCE OF THE CITY COUNCIL OF THE
TOWN OF LOS ALTOS HILLS AMENDING TITLE 2, CHAPTER 6

OF THE LOS ALTOS HILLS MUNICIPAL CODE ADDING CONFLICT OF INTEREST

DESIGNATIONS
WHEREAS, the Political Reform Act requires every local government agency to review its conflict-of-interest code to determine if it is accurate or, alternatively, that the code must be amended; and
WHEREAS, following review of the code, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ORDAIN as follows:

1. Chapter 6 of Title 2 of the Los Altos Hills Municipal Code is hereby amended to read as follows (with additions in double underline and deletions in strikethrough):

CONFLICTS OF INTEREST
2-6.01 Purpose.

Pursuant to the provisions of Government Code Sections 87300, et seq., the following provisions constitute the Conflict of Interest Code for the Town of Los Altos Hills. Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974, as amended (Government Code Section 81000 et seq.). The provisions of this Code are additional to Government Code Section 87100 et seq., and other laws pertaining to conflicts of interest.
2-6.02 Incorporation of Model Code
The terms and provisions of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission is hereby incorporated herein by reference.
2-6.03 Designated Positions and Disclosure Categories.

The positions listed in this Section 2-6.03 are designated positions. Officers and employees holding those positions are designated public officials, and are deemed to make, or participate in the making of, decisions which may foreseeably have a material financial effect on a financial interest of the designated public official. Each designated public official shall file an annual statement disclosing that public official’s interests as required by the disclosure category applicable to that public official.

Designated Position Category
City Engineer 1
Attachment 1

Ordinance Page 2
Senior Engineer 1
Associate Engineer 1
Assistant Engineer 1
Director of Planning 1
Senior Planner 1
Associate Planner 1
Assistant Planner 1
Building Technician
Planning Technician
1 1
Administrative Services Director 1
Finance Manager
Management Analyst I
1 1
City Clerk
Assistant to the City Manager
1 1
Building Official
Deputy Building Official/Plan Examiner
Community Services Manager
Community Services Supervisor
Administrative Clerk/Technician
1 1
1 Finance and Investment Committee Members 1
Environmental Design and Protection Committee
Members
1 Pathways Committee Members 1
Open Space Committee Members 1
Environmental Initiatives Committee Members 1
Consultants 2
Category 1: Persons in this category shall disclose all of the following interests:
investments, interests in real property located either wholly or partially within the Town or within 2 miles of the Town’s boundaries, business positions and income—including loans, gifts and travel payments—from all sources.

Consultant Disclosure Category 2: Consultants shall disclose all of the interests required to be disclosed pursuant to Disclosure Category 1, subject to the following limitation: The City Manager may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this Chapter. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection.

2. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

Ordinance Page 3

3. EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its passage. Within 15 days after its passage, this ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the Los Altos Town Crier, a newspaper of general circulation in the Town of Los Altos Hills, as required by law.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

AGENDA ITEM #8.A

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) There is no presentation for this item.

AGENDA ITEM #8.B

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
There is no presentation for this item.

AGENDA ITEM #8.C

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
C. Report from Legacy Giving Ad Hoc Committee on Next Steps Related to Legacy Giving (Councilmembers Mok and Tankha)
There is no presentation for this item.

AGENDA ITEM #8.D

8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
D. Status Reports from All Councilmembers on Subcommittee and Outside Agencies Activities There is no presentation for this item.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: September 15, 2022
TO: Honorable Members of the City Council
FROM: Peter Pirnejad, City Manager
Oscar Antillon, Public Works Director
RE: Purchase of Speed Detection and Data Collection devices The Issue
Request by the Technology Committee that the Town Procure Speed Detection Devices to Collect Data Regarding the Average Speeds on Roads that are known to have Speeders on them (Councilmember Mok)
Background
Speed data is already collected as a requirement to maintain the speed limits in local roads and to enforce the posted speed limits. The most recent speed survey was completed by the town transportation engineering consultant at a cost of $24,950.

Engineering and traffic surveys are required by the State of California, per section 40802 of the California Vehicle Code (CVC), to establish speed limits on local streets and to enforce those limits using radar or other speed-measuring devices. CVC Section 627 defines an "engineering and traffic survey" and lists the requirements of a survey in accordance with the methods prescribed by Caltrans.

The California Manual on Uniform Traffic Control Devices (CA MUTCD) is adopted by Caltrans as the standard for all official traffic control devices on state facilities. Section 2B.13 of the CA M UTCD discusses speed limits, the speed limit signing, and the procedures required for the engineering and traffic surveys necessary to establish speed limits. Our approach to the engineering and traffic surveys has been developed to satisfy the requirements contained in the CVC and those established by Caltrans in the CA MUCTD.

The CVC indicates that the engineering and traffic surveys shall include, among other requirements deemed necessary by Caltrans, consideration of the following:
• Prevailing speeds as determined by traffic engineering measurements, • Accident records, and
• Highway, traffic, and roadside conditions not readily apparent to the driver.

AGENDA ITEM #9.A
P.P.

O.A.

Discussion
What is included in the analysis?
Speed Measurements
Speed measurements will be obtained by radar gun and/or tube counts as prescribed by the requirements of speed zone surveys contained in the CVC and the CA MUTCD. The 85thpercentile speed is identified from the speed data collected on the subject roadway segments.

Accident Records
Accident data for the subject street segments is obtained along with new directional average daily traffic (ADT) using volume machine counts along each of the study segments. The accident rate associated with each study segment is calculated based on the accident records and on ADT count data for the study segments. The measured accident rates are compared to statewide averages for the purpose of identifying roadways with higher than-average accident experience.

Conditions Not Readily Apparent to the Driver and Other Roadway Factors A field review of the subject street segments considers the factors that might not be apparent to the driver such as:
• Sight distance deficiencies
• Hidden intersections
• Blind curves
• Presence of pedestrians or school children
The field review also evaluates other roadway factors that should be considered in the selection of an appropriate speed limit. Such factors include:
• Street alignment and cross-section
• Pedestrian activity
• Number of lanes and lane striping patterns
• Spacing of intersections and driveways
• Presence and frequency of on-street parking
• Locations of stop signs and other regulatory traffic control devices • Adjacent land uses and proximity to schools
In addition to the factors described above, local authorities may consider the following factors when conducting an engineering and traffic survey and selecting a speed limit. • Residential density
• Bicycle and pedestrian safety
Conclusion
There is already an official process required by law to collect the speed data and to establish speed limits. The most recent speed data and analysis is included in the 2022 Traffic Survey report (attachment 1). At this time, it is not suggested that the Town purchase a speed

sensor sign and instead refer to the speed survey and work with the Sheriff’s department to determine where we might have a speed problem. Based on the determination that there is a speeding problem in an area of town, then staff would take the appropriate actions to curb the behavior, which may include speed signs or other solutions.

Attachments:

Los Altos Hills Engineering and Traffic Survey, June 16, 2022

P a g e | 1
Memorandum Reviewed By:

Date: June 16, 2022
To: John Chau
From: Gary Black, Rueben Rodriguez
Subject: Los Altos Hills Engineering and Traffic Study (E&TS) Speed Limit Report Introduction
Hexagon Transportation Consultants, Inc. has conducted an Engineering and Traffic Survey (E&TS) on 30 street segments in the Town of Los Altos Hills. This study has been conducted in accordance with the requirements of the California Vehicle Code and the California Manual on Uniform Traffic Control Devices (CA MUTCD) in support of the establishment of posted speed zones. The purpose of this project was to develop recommendations for maintaining or modifying the current speed limits on the various roadway segments in the study.

The study segments are listed below, along with the current posted speed limit on each segment, and are shown on Figure 1.

Study Segments

1. Altamont Road, between Page Mill Road and Taaffe Road: 30 mph

2. Altamont Road, between Taaffe Road and Moody Road: 30 mph

3. Stonebrook Drive, between El Monte Road and Teresa Way: 25 mph

4. Arastradero Road, between Horseshoe Court and Stirrup Way: 35 mph

5. Arastradero Road, between Page Mill Road and Tracy Court: 35 mph

6. Concepcion Road, between Purissima Road and Fremont Road: 30 mph

7. El Monte Road, between Summerhill Avenue and I-280: 35 mph. Segment also includes signs in both directions for 25 mph school zone when children are present.

8. El Monte Road, between I-280 and Moody Road: 25 mph west of college entrance (on curvy section) and 35 mph east of college entrance (on straight section)

9. Elena Road, between Purissima Road and Robleda Road: 25 mph

10. Elena Road, between Robleda Road and Moody Road: 25 mph

11. Fremont Road, between Arastradero Road and Concepcion Road: 35 mph

12. Hilltop Drive, between Summerhill Avenue and the roadway end: 25 mph

13. La Cresta Drive, between Arastradero Road and the roadway end: 25 mph

14. La Paloma Road, between Purissima Road and Fremont Road: 30 mph

15. Robleda Road, between Purissima Road and Fremont Road: 25 mph

16. Magdalena Avenue, between I-280 and the roadway end: 30 mph

17. Manuella Road, between Estacada Drive and Fremont Road: 30 mph

18. Miranda Road, between Estacada Drive and Fremont Road: 25 mph

19. Moody Road, between El Monte Road and Altamont Road: 25 mph

20. Moody Road, between Altamont Road and 0.1 mi. west of Murietta Lane: 30 mph

21. Natoma Road, between Elena Road to Altamont Road: 25 mph

22. Page Mill Road, between I-280 and Arastradero Road (West): 35 mph Attachment 1

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 2

23. Page Mill Road, between Arastradero Road (West) and Paseo Del Roble (South): 30 mph

24. Page Mill Road, between Paseo Del Roble (South) and Via Ventana: 30 mph

25. Page Mill Road, between Via Ventana and Altamont Road: 25 mph

26. Purissima Road, between Arastradero Road and Elena Road: 35 mph

27. Purissima Road, between Elena Road and Roble Ladera Road: 35 mph

28. Purissima Road, between Roble Ladera Road and Robleda Road: 35 mph

29. Ravensbury Road, between Magdalena Avenue and Camino Hermosa Drive: 25 mph

30. Robleda Road, between Elena Road and Purissima Road: 25 mph These 30 segments were also the subject of E&TS reports conducted in 2008, based on speed data collected in 2006 and 2007, and in 2014, based on data collected in 2014.

Engineering and Traffic Surveys for Setting Speed Limits Engineering and traffic surveys (E&TS) are required by the State of California to establish speed limits on local streets and to enforce those limits using radar or other speed-measuring devices.

California Vehicle Code (CVC) Section 627 defines an “engineering and traffic survey” and requires that such surveys be conducted in accordance with the methodology prescribed in the current edition of the CA MUTCD. Section 2B.13 of the CA MUTCD discusses speed limits, speed limit signage, and the procedures required for the engineering and traffic surveys necessary to establish speed limits. Hexagon’s approach to speed zone surveys has been developed to satisfy the requirements of the CVC and the CA MUTCD.

The CA MUTCD states that all engineering and traffic surveys are to include consideration of the following:
• Prevailing speeds as determined by traffic engineering measurements, • Collision records, and
• Highway, traffic, and roadside conditions not readily apparent to the driver.

Speed data are to be collected by a radar gun or other device that is capable of accurately distinguishing and measuring the unimpeded speed of free-flowing vehicles. The speed data that are collected in the field are then processed to determine the critical speed. The critical speed, or 85th percentile speed, is the speed at or below which 85 percent of motorists drive on a given roadway segment. In other words, 85 percent of traffic moves at or below the critical speed in a specified location in free-flowing conditions.

The CA MUTCD’s use of the 85th percentile speed as the determining factor for setting speed limits is founded on the theory that the majority of drivers operate their car in a safe and reasonable manner, and that the reasonable and competent actions of a majority of drivers should be considered legal. California’s basic speed law states that “No person shall drive a vehicle upon a highway at a speed greater than is reasonable and prudent....” Critical speed is the primary factor in determining the “reasonable and prudent” speed for a particular street segment, with adjustments applied as judged appropriate for other factors that affect safety. Other factors that may be considered when determining the appropriate posted speed limit for a particular street segment include road characteristics, shoulder condition, grade, alignment, sight distance, parking practices, bicycle and pedestrian activity, and the roadside environment.

Los Altos Hills Engineering and Traffic Survey (E&TS)
Figure 1
Street Segments for Speed Survey

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 4
The CA MUTCD states that:

When a speed limit is to be posted, it shall be established at the nearest 5 mph increment of the 85th percentile speed of free-flowing traffic, except as shown in the two Options below.

1. The posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85th percentile speed, in compliance with CVC Sections 627 and 22358.5.

2. For cases in which the nearest 5 mph increment of the 85th percentile speed would require a rounding up, then the speed limit may be rounded down to the nearest 5 mph increment below the 85th percentile speed, if no further reduction is used.

In cases where the first step is to round down to the nearest 5 mph increment (e.g., rounding from 37 mph to 35 mph), Option 1 allows the speed limit to be reduced by an additional 5 mph (e.g. reducing the nearest increment of 35 mph to 30 mph) if the conditions and justification for using the lower speed limit are documented in the E&TS and approved by a registered Civil or Traffic Engineer.

In cases where the first step is to round up (e.g., rounding from 38 mph to 40 mph), Option 1 allows the traffic engineer to reduce the speed limit by 5 mph (e.g., reducing the nearest increment of 40 mph to 35 mph) if the reasons for doing so are documented in the ET&S. Option 2 allows the local jurisdiction to select the posted speed by rounding down instead of rounding up (e.g., rounding down from 38 mph to 35 mph). As shown by these examples, in cases where the nearest 5 mph increment would require one to initially round up, the two options lead to the same result: If the critical speed is 38 or 39 mph, for example, the speed limit may be set at 35 mph.

The CA MUTCD notes that “other factors that may be considered when establishing or reevaluating speed limits are the following:
• Road characteristics, shoulder condition, grade, alignment, and sight distance; • The pace; *
• Roadside development and environment;
• Parking practices and pedestrian activity, and
• Reported crash experience for at least a 12-month period.” * The CA MUTCD defines the pace speed “as the 10 mph increment of speed containing the largest number of vehicles.”
After defining the requirements for an E&TS, the CA MUTCD further states that “When qualifying an appropriate speed limit, local authorities may also consider all of the following findings:
• Residential density…[specific criteria for determining residential density are provided, however, these are not used as part of this E&TS]
• Pedestrian and bicyclist safety.”
The explicit authorization to consider bicyclist safety is relevant to the establishment of speed limits throughout the Town.

The CA MUTCD also states that “Speed zones of less than 0.5 mile and short transition zones should be avoided”. There are eight segments in this study that are less than one-half mile long, and five segments that are only slightly longer than one-half mile (between 0.5 and 0.6 miles). In

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 5
cases where a segment is less than 0.5 mile long, consideration is sometimes also given to the appropriate speed limit for contiguous segments, so as to avoid very short speed zones.

Another element of the CA MUTCD’s guidance is “Speed zoning should be coordinated with adjacent jurisdictions.” There are several study segments that are contiguous with segments in Palo Alto or Los Altos, where it is reasonable to consider the speed limit in the adjacent jurisdiction so as not to have a very short segment with a different speed limit.

Speed Measurement Data
Speed and average daily traffic (ADT) volume data were collected in April and May 2022, on the 30 study street segments. Speed data were gathered through radar. Road tubes were used to collect vehicle counts in both directions for a 24-hour period, which was utilized in the calculation of collision rates. The radar speed data is provided as Attachment 1 and the ADT volume data is provided as Attachment 2.

Due to the topography of Los Altos Hills, most of the street segments in this study include both vertical alignment changes (hills and dips) and horizontal alignment changes (curvy roads, with some sharp curves in places). Many of these same street segments also include stretches that are much flatter and straighter. A prudent motorist is likely to travel at a slower speed on the curvy sections than on the flat, straight sections. Speed data was collected on relatively straighter sections of road since these would reflect the critical speeds representative of the entire speed zone section.

Table 1 presents the existing posted speed limit, the average critical speed (85th percentile speed average for both directions), and Hexagon’s recommended posted speed limit for all 30 street segments. Note that the recommended posted speed limit is the same as the existing posted speed limit for each study segment.

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 6
Table 1 (Segments 1 through 13)
2022 Existing Posted Speed Limits, Measured Speeds, and Recommended Posted Speed Limits ID # Street Segment
30 35
25 25
25 35
25 38
39 37
40 30
40 29
35 30
36 Arastradero Road
Concepcion Road
El Monte Road
Taaffe Road to Moody Road
4 3 El Monte Road to Teresa Way
Altamont Road
2 1
Altamont Road
Page Mill Road to Taaffe Road 30
30 38
28 37
37 37
45 25
35 35
Summerhill Avenue to End
Horseshoe Court to Stirrup Way
6 Purissima Road to Fremont Road
I-280 to Moody Road (curvy portion: near
college entrance to Moody Rd)
5 7
11 Summerhill Avenue to I-280
Purissima Road to Robleda Road
Arastradero Road to Concepcion Road
8 El Monte Road
I-280 to Moody Road (straight portion: I-280 to
near Foothill College entrance)
9 Elena Road
Robleda Road to Moody Road
La Cresta Drive Arastradero Road to End
Stonebrook Drive
10 Elena Road
Arastradero Road
Fremont Road
12 Hilltop Drive
13 Page Mill Road to Tracy Court
25 Existing
Posted Speed
Limit
Recommended
Posted Speed
Limit
30 25
35 35
30 35
Average Critcal
Speed (Both
Directions)1
25 25
35 25
25 25
35

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 7
Table 1 (Continued, Segments 14 through 25)
2022 Existing Posted Speed Limits, Measured Speeds, and Recommended Posted Speed Limits ID # Street Segment
30 25
30 25
35 30
38 43
30 37
39 30
25 30
30 25
37 36
35 36
42 42
38 31
Estacada Drive to Fremont Road
Moody Road
20 Moody Road Altamont Road to Murietta Lane
14 La Paloma Road Purissima Road to Fremont Road
15 Robleda Road Purissima Road to Fremont Road
16 Magdalena Avenue I-280 to End
23 25
22 Page Mill Road
Page Mill Road
18 Miranda Road
24 Page Mill Road
17 19
21 Via Ventana to Altamont Road
Manuella Road Estacada Drive to Fremont Road
El Monte Road to Altamont Road
Natoma Road Elena Road to Altamont Road
Page Mill Road
I-280 to Arastradero Road (West)
Paseo Del Roble (South) to Via Ventana
Arastradero Road (West) to Paseo Del Roble
(South)
30 25
30 25
30 Existing
Posted Speed
Limit
Recommended
Posted Speed
Limit
Average Critcal
Speed (Both
Directions)1
25 30
25 35
30 25 25 Page 190 of 437
Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 8
Table 1 (Continued, Segments 26 through 30)
2022 Existing Posted Speed Limits, Measured Speeds, and Recommended Posted Speed Limits ID # Street Segment
Notes:
1 2 See E&TS sheets in Attachment C for additional information on roadway segment conditions and recommendations. 45 36
37 38
39 29
30 Robleda Road Elena Road to Purissima Road
26 Purissima Road Arastradero Road to Elena Road
27 28
Purissima Road Elena Road to Roble Ladera Road
Ravensbury Avenue Magdalena Avenue to Camino Hermosa
Purissima Road Roble Ladera Road to Robleda Road
Existing
Posted Speed
Limit
Average Critcal
Speed (Both
Directions)1
Recommended
Posted Speed
Limit
Average critical speed is the average 85th percentile speed for both direction based on radar data collected in April 2022. 35 35
35 25
25 35
35 35
25 25

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 9
Collision Records
As prescribed in the CA MUTCD, collision records for a period of at least one year leading up to the date of the study should be reviewed. The Santa Clara County Sheriff’s office, the local law enforcement agency for the Town of Los Altos Hills, provided collision data for all the segments included in this study for the 5-year period from January 2017 through December 2021.

The collision rates for the 30 segments are expressed in collisions per million vehicle miles (C/MVM). To calculate these rates, 24-hour traffic volumes were collected for each street segment.

This information was then entered into the following formula to determine the collision rate:

𝑅 =
𝐶 ∗ 1,000,000
𝑡 ∗ 365 𝑑𝑎𝑦𝑠
𝑦𝑒𝑎𝑟
∗ 𝑙 ∗ 𝑣
R = Collision Rate (Collisions/Million Vehicle Miles)
C = collisions (number of collisions over the time period) t = Time Period Covered (in years)
l = Length of Segment (in miles)
v = Traffic Volume (Average Daily Traffic)
During the 5-year period examined, there were 91 reported collisions on the street segments included in this study. The average collision rate was 1.43 collisions per million vehicle miles for the 5-year period examined.

Note that the previous ET&S conducted for Los Altos Hills in 2014 covered all of the 30 street segments in this study, plus 3 additional segments that were not included in this study, for a total of 33 street segments. The 2014 study stated that there were 147 collisions during the 4-year period from January 2010 through December 2013. The average collision rate for that period was 2.17 collisions per million vehicle miles.

Table 2 presents the number of collisions on each street segment, the length of the segment, the average daily traffic (ADT) on each segment, and the calculated number of collisions per million vehicle miles. Note that segments with a collision rate higher than the average rate of 1.43 are shown in bold in Table 2.

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 10
Table 2 (Segments 1 through 25)
Collision Rates for the 5-Year Period from January 2017 through December 2021 Average
Daily Length of Collision > Avg.

Traffic Segment Number of Rate Rate
ID # Street Segment (ADT)1(in miles) Collisions C/MVM2 of 1.43? 1 Altamont Road Page Mill Road to Taaffe Road 1,322 1.07 3 Stonebrook Drive El Monte Avenue to Teresa Way 1,164 0.70 2 Altamont Road Taaffe Road to Moody Road 1,584 1.14
5 Arastradero Road Page Mill Road to Tracy Court 2,763 0.10 4 Arastradero Road Horseshoe Court to Stirrup Way 4,832 0.35 7 El Monte Road Summerhill Avenue to I-280 17,731 0.42
6 Concepcion Road Purissima Road to Fremont Road 434 0.87 9 Elena Road Purissima Road to Robleda Road 432 1.95
8 El Monte Road I-280 to Moody Road 5,236 0.29
11 Fremont Road Arastradero Road to Concepcion
Road 1,988 0.92
10 Elena Road Robleda Road to Moody Road 2,018 0.75
13 La Cresta Drive Arastradero Road to End 706 1.01
12 Hilltop Drive Summerhill Avenue to End 397 0.53
15 Robleda Road Purissima Road to Fremont Road 703 1.27 14 La Paloma Road Purissima Road to Fremont Road 451 1.03 17 Manuella Road Estacada Drive to Fremont Road 515 0.52 16 Magdalena Avenue I-280 to End 2,190 1.63
19 Moody Road El Monte Road to Altamont Road 3,464 0.27 18 Miranda Road Estacada Drive to Fremont Road 320 0.53 21 Natoma Road Elena Road to Altamont Road 589 1.17
20 Moody Road Altamont Road to Murietta Lane 1,556 0.98 23 Page Mill Road Arastradero Road (West) to Paseo
Del Roble (South) 3,773 0.86
22 Page Mill Road I-280 to Arastradero Road (West) 6,906 0.27 25 Page Mill Road Via Ventana to Altamont Road 1,208 0.52 24 Page Mill Road Paseo Del Roble (South) to Via
Ventana 1,748 0.56
0 0
0 4
0 0
9 2
0 1
3 21
2 4
3 1
2 0.000

0.000

0.000

1.296

0.000

0.000

0.662

7.578
2 2
0 12
2 3
1 9 5.524

0.307

0.000

3.231

1.758

0.719

1.301

1.448

0.899

2.604

1.537

1.180
no
no
Yes
no
Yes
no
no
no
no
no
no

1.590

0.000

2.026

1.120

2.617
no
Yes
Yes
Yes
no
Yes
no
Yes
Yes
Yes
no
Yes
no
no

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 11
Table 2 (Segments 26 through 30)
Collision Rates for 5-Year Period from January 2017 through December 2021 In general, collision rates serve to highlight segments where there are conditions that “are not readily apparent to the drivers,” as described in the CA MUTCD. Some of the roadway segments in Los Altos Hills with higher-than-average collision rates include at least one stretch that is curvy and/or has sight distance restrictions.

In many cases, the higher-than-average collision rate was used as an additional justification for leaving the posted speed limit where it is now. Specifically, a higher-than-average collision rate is one of the conditions mentioned in the E&TS for leaving the speed limit where it is now on the eight segments listed below.
• Segment #8 (El Monte Road)
• Segment #10 (Elena Road)
• Segment #13 (La Cresta Drive)
• Segment #15 (Robleda Road)
• Segment #18 (Miranda Road)
• Segment #19 (Moody Road)
• Segment #21 (Natoma Road)
• Segment #23 (Page Mill Road)
Average
Daily Length of Collision > Ave.

Traffic Segment Number of Rate Rate
# Street Segment (ADT) (in miles) Collisions C/MVM1 of 1.43? Notes:
1 Based on tube count data collected in April 2022.
2 Collisions per Million Vehicle Miles
27 Purissima Road Elena Road to Roble Ladera Road 865 0.70 26 Purissima Road Arastradero Road to Elena Road 1,839 0.45 Elena Road to Purissima Road 1,822 0.18
29 Ravensbury Avenue Magdalena Avenue to Camino
Hermosa 1,414 0.81
28 Purissima Road Roble Ladera Road to Robleda Rd 1,364 0.66 30 Robleda Road
2 3
1 2
0 2.715

0.609

0.957

0.000

1.324
no
no
Yes
no
no

Los Altos Hills Engineering and Traffic Survey (E&TS) June 16, 2022 P a g e | 12
Field Review Data
The E&TS is intended to identify any conditions that a driver may not be aware of that would warrant a different speed limit, such as crosswalks or driveways behind blind curves. A review of field conditions for each study segment was conducted to determine if there are other factors that may or may not be readily apparent to the driver, which would affect the selection of an appropriate speed limit. These include:
• Pedestrian and bicyclist activity
• Road characteristics (including number of lanes and lane striping patterns), shoulder condition, grade, and alignment
• Sight distance deficiencies and other factors related to visibility • Roadside development and environment
• Number, spacing and offsets of intersections and driveways • Presence and frequency of on-street parking
• Other unusual conditions not readily apparent to motorists that could affect traffic flow and safety
Hexagon reviewed the field conditions of each study segment and noted all such conditions in the ET&S reports included in Attachment 3. As discussed above, many streets in Los Altos Hills have both vertical alignment changes (hills and dips) and horizontal alignment changes (sharp curves) that restrict sight distances. Lack of sight distance is a key factor influencing the recommended posted speed limits throughout the Town.

A notable feature of the transportation infrastructure in Los Altos Hills is its network of pathways for non-motorized travel. Pathways are sometimes immediately adjacent to roadways, sometimes parallel to roadways but in a separate right-of-way, and sometimes head away from roadways. As stated in the Town’s 2013 Pathways Map, “The Pathways System is a unique recreational asset and is used by school children, walkers, runners, horseback riders, and bicyclists.” Because of the extensive pathways system, Los Altos Hills does not have sidewalks. Walkers and joggers are commonly observed using the pathways network, rather than the roadways.

Most of the Town’s pathways are unpaved. As a result, most bicyclists, especially those on road bikes, actually travel on the roadways, rather than the pathways. There are a few study segments with bike lanes (e.g., Arastradero Road, between Purissima Road and Page Mill Road and between Page Mill Road and Tracy Court), but most of the Town’s roadways do not have bike lanes.

Throughout Los Altos Hills, motorists share the road with bicyclists.

In addition, many of the roadways in Los Altos Hills are quite narrow and have no shoulders. It is common to see a portion of a street segment without any shoulder at all or with a curb right next to the travel lane, making it impossible for a cyclist to move over when a car passes. Not only must cyclists and motorists share the road, there is often less width to share than in many other municipalities in the Bay Area.

It is important to emphasize that the count data shows a significant number of bicycles on the study segments. Also, the study segments are heavily used by cyclists on weekdays and weekends.

The combination of restricted sight distances, narrow roadways with no shoulders, and large volumes of bicyclists “sharing the road” has clear implications for setting speed limits. It is not uncommon to come around a bend in the road or to top the crest of a hill and encounter a bicyclist.