Los Altos Hills City Council
March 16, 2023

1 City Council Regular Meeting Agenda
March 16, 2023
j

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/March172023CCMeetingLAH
Meeting ID: 856 5634 5069
Passcode: 94022
Phone: 669 900 6833
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, March 16, 2023 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
March 16, 2023
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills B. Proclamation Recognizing Town Volunteer Scott Vanderlip C. Appointment to the Los Altos Hills Environmental Initiatives Committee D. Presentation by the Santa Clara County Office of the Sheriff Psychiatric Emergency Response Team
E. City Council Appointment to the North County Library Authority (NCLA)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Regular City Council Meeting Minutes – February 16, 2023 B. Approval of Special City Council Meeting Minutes – February 28, 2023 C. Review of Disbursements: January 1-31, 2023 $1,254,782.55 D. Approval of Treasurer’s Report for the Month Ended February 28, 2023 (Staff: S.

Revillar)
E. Resolution Awarding a Contract to The Shalleck Collaborative, Inc to Design Upgrades to the AV and Broadcast Lighting Systems in the Los Altos Hills City Council Chambers in an amount not to exceed $50,000 including contingency (Staff: D. Padovan)

3 City Council Regular Meeting Agenda
March 16, 2023
F. Proclamation Honoring Marsha Deslauriers on her Retirement from CHAC (Staff: D.

Padovan)
G.Resolution Approving the Fourth Amendment to the Memorandum of Agreement with other Santa Clara Valley Municipalities to Allow for Continuation of the Santa Clara Valley Urban Runoff Pollution Prevention Program and Authorizing the City Manager to Execute the Amendment (Staff: W. Kim)
H.Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with O. Nelson & Son, Inc. for Emergency Sinkhole Repair on Page Mill Road and Removal of Sediments and Cattails in Matadero Creek (Staff: W. Kim) I. Resolution Authorizing the City Manager Issue a Request for Proposals for Annual Landscape Maintenance Services (Staff: W. Kim)
J. Resolution Authorizing the City Manager to Execute a Construction Agreement With C2R Engineering, Inc. for the 2022 Sanitary Sewer Repair and Replacement Project not to exceed $532,220 including contingency (Staff: D. Liang) K.Resolution Amending the Existing Municipal Resource Group, LLC (MRG) Agreement to Expand the Scope of Services and Increase the not to exceed amount to $90,000 for Public Safety Consulting Services (Staff: C. Einfalt)
L. Request for Authorization to Conduct a Request for Proposalsfor Information Technology (IT) Services (Staff: S. Revillar)
M. Resolution Authorizing the City Manager to Enter into an Agreement with a Consultant not to exceed $60,000 to Audit the License & Permit with Expenses for Applicant Refunds and Preparation of a Cost Allocation Plan and User Fee Study (Staff: S. Revillar) N. Resolution Approving Adding Assistant Community Development Director/Building Official Job Description to Building Series, approving a Budget Appropriation for Salary and Benefits for the position and Recruiting Services, and Resolution Approving Amending the City Council Employee Classification and Compensation Plan on the Salary Schedule (Staff: S. Revillar)
O. Request by Hills 2000 – Friends of the Hills for a Vines and Wines Event on October 15, 2023
P. Request for the Mayor to Sign a Letter to the Chancellor at Foothill College Requesting Support for the Foothill-De Anza Community College Electrification Project and a Letter Requesting Support for Foothill College Freight Farm Funding Proposal Support (Staff:

P. Pirnejad)
Q. Request for the Mayor to Sign a Letter to the Chancellor at Foothill College Requesting Support to extend Los Altos Hills Community Fiber Internet Access in Town (Staff: P.

Pirnejad)

4 City Council Regular Meeting Agenda
March 16, 2023

5. NEW BUSINESS
A. Resolution to Renew and Extend the Term of the Concessionaire Agreement for the Westwind Community Barn owned by the Town of Los Altos Hills between the Town and Victoria Dye Equestrian, LLC. (Staff: S. Robustelli)
B. Resolution Approving Modifications to Miscellaneous Pathways Project in the Adopted FY2022-23 Operating Budget and FY2023-2027 Five Year Capital Improvement Plan with Proposed Scope and Budget Appropriations; and Authorizing the City Manager to Solicit Proposals for Survey Staking Services and Execute Agreements not to exceed $150,000 Total (Staff: W. Kim)
C. Introduction of an Ordinance (First Reading) Amending Title 2, Chapter 4, of the Los Altos Hills Municipal Code Modifying the Purchasing System Ordinance to Increase City Manager’s Purchasing Authority and Threshold Amount For Formal Bid Process (Staff:

W. Kim, P. Pirnejad) - Motion to Waive Reading and Introduce the Ordinance D. Resolution Awarding a Planning Service Contract to Michael Baker International, Inc. For Rezoning Multi-Family Residential Overlay Zoning Districts with Objective Design Standards and Completing Associated Program Environmental Impact Report (EIR) Under California Environmental Quality Act. Total Estimated Contract Cost: $601,620) (Staff: E.

Ling)

6. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Review the 2022 General Plan Annual Progress Report and 2022 Housing Element Annual Progress Report and Authorize Transmittal of the Reports to the Office of the Planning and Research and Department of Housing and Community Development, respectively, by April 1, 2023, and determine the proposed action does not qualify as a project under California Environmental Quality Act Section 15061(b)(3). (Staff: E. Ling)

7. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

8. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson)

5 City Council Regular Meeting Agenda
March 16, 2023
B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

9. COUNCIL INITIATED
A. Consideration of the Pathways Committee recommendation for naming the one of our paths for Art Lachenbruch (Mayor Swan)

10. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

2. PRESENTATIONS AND APPOINTMENTS
A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills The item will be presented at the City Council meeting.

AGENDA ITEM #2.A

Town of Los Altos Hills
WHEREAS, Scott Vanderlip has been serving the Los Altos Hills community as a dedicated volunteer for decades; and WHEREAS, Scott began volunteering for the Town by serving on the Pathways Committee beginning in 1997; and
WHEREAS, in 2006, Scott began many years of service on the Parks and Recreation Committee; and WHEREAS, under Scott’s leadership, he tirelessly created and served as the Race Director for the Pathways Run/Walk for over twenty years; and
WHEREAS, Scott was a recipient of the Joint Los Altos/Los Altos Hills Community Volunteer Service Award in 2001; and WHEREAS, Scott has organized the Caroling in the Hills event for the past 10 years; and WHEREAS, Scott has supported countless other programs and projects including Bullis Charter School, Los Altos Hills Community Fiber, Tour de Coup the Pop-Up Photo Frame; and WHEREAS, on February 27, 2023, the Los Altos Hills Parks and Recreation Committee motioned to support and approve this proclamation; and
NOW THEREFORE, the City Council of the Town of Los Altos Hills are forever grateful for his dedication, leadership, and service, and now recognizes:

Scott Vanderlip
for his many contributions and commitment to the Los Altos Hills community and wishes him well in his future endeavors.

DATED: March 16, 2023
BY: ________________________
Linda Swan, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
roclamation
AGENDA ITEM #2.B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 16, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Environmental Initiatives Committee Attached for your review and consideration is an application from William “Bill” Knight Ralston, Jr. for appointment to the Los Altos Hills Environmental Initiatives Committee.

The term would run four years, beginning in March 2023 and end February 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of eleven (11) members. The Town currently has three (3) vacancies on the committee. With this appointment, the committee would have two (2) openings.

AGENDA ITEM #2.C
D.P.

 





 



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2. PRESENTATIONS AND APPOINTMENTS
D. Presentation by the Santa Clara County Office of the Sheriff Psychiatric Emergency Response Team
The item will be presented at the City Council meeting.

AGENDA ITEM #2.D

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: March 16, 2023
TO: Honorable Mayor and Members of the Council
FROM: Peter Pirnejad, City Manager
RE: Appointment to the North County Library Authority
The City of Los Altos has requested that a second Councilmember be appointed to the North County Library Authority (NCLA). A community volunteer has served on the committee for two terms and the City of Los Altos is now requesting two Councilmembers serve. Councilmember Schmidt is currently serving on the authority. It is requested that the Council appoint a second Councilmember to the NCLA. The NCLA meets two times per year.

As a special tax district, the North County Library Authority (NCLA) is funded via a parcel tax that was approved by the voters in June 2010. As such, the Authority is authorized to levy a qualified special tax of $76 per parcel per year. The special tax has been levied for 20 consecutive fiscal years, starting in the fiscal year that began on July 1, 2010, and ending the fiscal year that begins on July 1, 2029.

The revenue generated by the proposed parcel tax has been used to expand the service hours and book collections at the two Los Altos libraries over those levels possible with only County funding. Funds can be utilized to maintain library hours, purchase books and materials, support library programs, and for other general library purposes.

Attachments:

1. Council Roster for Committees and Outside Agencies

2. NCLA Joint Exercise of Powers Agreement
AGENDA ITEM #2.E
P.P.

Public Art (2nd Mon/month - 5:00 PM) Schmidt
Community Relations (4th Tues/month - 7:00 PM) Schmidt
Emergency Preparedness and Response (1st Tuesday/month 6:00 pm) Schmidt Environmental Design & Protection (2nd Tues/month - 5:45 PM) Tankha Environmental Initiatives (4th Thur/month - 6:30 PM) Tyson Finance/Investment (1st Mon/month - 4:00 PM) Swan/Mok
History (3rd Tues/month - 3:30 PM) Swan
LA/LAH Jt. Comm. Vol. Service Awards (As Needed) Swan
LA/LAH Senior Commission (1st Mon/month - 3:30 PM) Tyson LA/LAH Library Commission Schmidt
Open Space (2nd Thur/month - 9:00 AM) Schmidt
Parks & Recreation (3rd Mon/month - 5:30 PM) Mok
Pathways (4th Mon/month - 6:30 PM) Swan
Technology Committee (2nd Wed/month at 5:00 pm) Mok
LAH Emergency Council (Ordinance 550 states:
(3) The Mayor, or as an alternate, the Vice MayoSwan/Mok Association of Bay Area Governments (ABAG) (3rd Thur/month every other month) Tankha North County Library Authority (no fixed schedule 2X/year) Schmidt Joint Powers Authority Board (Library) Schmidt
Valley Transportation Authority (VTA) Board (Group 2) (1st Thur/month 5:30 PM) Tyson VTA Policy Advisory Group (2nd Thur/month 4:00 PM) (Alternate is okay) Tyson SCVWD Water Commission (4th Wed/month every quarter 12:00 PM) Schmidt Santa Clara County Cities Assn. Board (2nd Thur/month 7:00 PM, no meeting in July) Mok Los Altos Hills County Fire District (3rd Tues/month 7:00 PM) Tyson/Tankha CHAC JPA (4thWed/month 4:30 PM-no meeting July & Dec) Tyson Silicon Valley Clean Energy Authority (2nd Wed/month 6:00 PM) Tyson/Schmidt Town Standing Committees 2023
Outside Agencies 2023
Attachment 1

Attachment 2

NOW, THEREFORE, in consideration of the mutual terms, covenants and conditions herein contained, said parties, acting by and through their respective governing bodies, do hereby agree as follows:

Section 1. Definition of Terms.
"ACT" means the provisions of Chapter 5 of Division 7 of Title 1 of the Government Code (commencing with Section 6500) pertaining to joint powers agreements.
"AGENCY" means the North County Library Authority.
"COMMISSION" means the governing board of the North County Library Authority.
"MEMBER ENTITY" means any city party to this agreement.

Section 2. Creation of Agency. There is hereby created a public agency to be known as the "North County Library Authority". The Agency is formed by this Agreement pursuant to the provisions of Article 1, Chapter 5, Division 7, Title 1 of the Government Code of the State of California relating to the joint exercise of powers common to public :1.
agencies. For the purposes of this Agreement, the Agency is a public r
agency separate from the parties hereto and shall be the agency to administer or execute this Agreement.
--~---- Section 3. Purpose. The purpose of this Agreement is to create an agency which will plan, support, acquire, maintain and operate programs and facilities for the extension of public library services 1 for tne benefit of the inhabitants within the collective boundaries \
\ the Member Entities.
"--------------se'C-tTon'"4-:--- Term and Effect. This Agreement shall become effective when all eligible Member Entities have approved and authorized its execution by their respective governing bodies and shall 24-002 -2- Counterpart Original

contin~e in full force and effect until such time as the parties agree in writing to terminate the same.

Section 5. Powers. The Agency shall have the power and
authority to plan, support, acquire, construct, maintain and operate programs and facilities for the augmentation of public library services for the benefit of the inhabitants of the Member Entities.

The Agency is hereby authorized, in its own name, to do all acts necessary to exercise said power for said purposes, including but not limited to any or all of the following: to make and enter into contracts: apply for and accept grants, advances, and contributions: to employ agents, consultants and employees: to acquire, construct, manage, maintain and operate any buildings, works or improvements: to acquire, hold or dispose of property (real and personal), including but not limited to books, tapes, records, furniture, furnishings and equipment: to sue and be sued in its own name; to conduct elections: to incur debts, liabilities, or obligations: to levy special taxes and/or service charges including but not limited to the power to levy charges and/or to seek approval for the levy of a special tax pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982: to issue revenue bonds, notes, warrants, and other evidences of indebtedness to finance the costs and incidental expenses of the projects of the Agency: to exercise all powers conferred by the Act: and to exercise all other powers common to the Member Entities not herein specifical~y mentioned which may be necessary to carry out the purpose of this Agreement.

No debt, liability or obligation of the Agency shall constitute a debt, liability or obligation of any Member Entity.
24-002 -3- Counterpart Original

From: Suzanne Epstein
To: Linda Swan; Stan Mok; George Tyson; Kavita Tankha; Lisa Schmidt; Deborah Padovan Subject: Agenda Item #2E
Date: Thursday, March 16, 2023 2:04:53 PM
We've been having trouble with internet service. My first two attempts to send this say they did not go through. Please ignore any other emails from me on this same subject if they do eventually go through. This email replaces them. Thanks, Suzanne _________________________________________________________ Hello –
This is regarding Agenda Item #2E: Appointment to the North County Library Authority.

For the past eight years I have enjoyed serving the residents of Los Altos Hills as their representative on the North County Library Authority (NCLA). From this experience, I strongly feel it is not in the best interests of the residents of Los Altos Hills to appoint a second Council Member instead of a citizen from the public as Los Altos Hills has done for 38 years, since the inception of NCLA.

Background:

NCLA came into existence in 1985 after a group of Los Altos and Los Altos Hills’ citizens approached the Los Altos City Council members with a plan to tax themselves if all the money raised went to the library to keep the Los Altos Library and Woodland Branch Library open longer hours. (This action was triggered by a combination of Proposition 13 and the early 1980’s recession coupled with loss of both Federal and State financial support for local libraries. This decreased the amount the cities in our county were able to provide for their libraries, resulting in all branch libraries in the Santa Clara County Library District (SCCLD), except Woodland, to close, as well as curtailed the operating hours at the main city libraries including closing the doors Sundays and Mondays). A Joint Power Authority (JPA) agreement was signed, creating NCLA, a Special Tax District. The two cities, Los Altos Hills and Los Altos, agreed to cover the costs of operating NCLA (administrative/accounting support, audit, legal, consultants) so that all money collected from the taxpayers went to the Library. The JPA specifies five commissioners will be appointed, two by Los Altos, two by Los Altos Hills and one by the Library Commission. None need to be City Council members. Several of the Council members in 1985 had been involved in working with the residents to create NCLA. When it came to appointing commissioners for that initial NCLA oversight board, they appointed themselves – two Council members from Los Altos and one Council member from Los Altos Hills. It has remained that way for thirty eight years.

In May, I will have been the NCLA representative from the public-at-large for Los Altos Hills for eight years. During that time, I was able to accomplish many achievements that benefitted the residents of Los Altos Hills that would not have occurred if a second Council member had been appointed eight years ago. I have never tooted my own horn before, and I am uncomfortable doing so now, but I feel forced to speak up given the existing request by the City Manager.

Here are some of the items that would not have happened if I had not been appointed by Los Altos Hills Council eight years ago:

1. Extended open hours on Friday, Saturday and Sunday evenings at the Los Altos Library.

2. Full day opening on Sundays from 10:00am-7:00pm at the Los Altos Library (used to be open 12-6).

Supplemental No. 1
AGENDA ITEM #2.E
Distributed 3/16/23

3. Extended morning hours at Woodland Library, creating consistent morning hours at Woodland, open every day at 11:00am instead of 3 days opening at 1:00pm.

4. Woodland Library open on Sundays. Woodland is now open seven days a week.

Never in its history had Woodland been open on Sunday. Joe Simitian raved about the huge crowd and enthusiastic reception by the residents to have their local library open on Sundays. This triggered the Library District JPA to set the goal for SCCLD to open all the libraries in the Santa Clara County Library District on Sundays.

5. $58,977 of taxpayer money belonging to the NCLA returned to NCLA by the City of Los Altos. This was due to an incorrect calculation of interest due NCLA.

6. Transfer of all NCLA funds to one account, secure at the County Investment Fund.

Now Parcel Tax receipts are deposited by direct transfer from the County Tax Collector to NCLA, allowing interest to be earned from day one. Payments to the library are by direct transfer, simplifying the administrative handling of NCLA funds.

7. $256,272 of taxpayer’s money credited back to NCLA by SCCLD. This was a result of incorrect billing of library staff time used during the COVID shutdown.

Had I not been on NCLA, and willing to put in the literally hundreds and hundreds of hours of time, and the persistent effort, that resulted in the realization of these items, the citizens of Los Altos Hills would not be enjoying today the extended open hours at the main Los Altos Library and the Woodland Library. They would have lost $315,249.00 of their own tax money, which had been entrusted to NCLA to keep secure, and to apply toward hours and services that they, the taxpayers, could personally enjoy at the library. One or more of the Council members on NCLA initially pushed back on each of these items, not wanting to question financial reports or documents provided by the City and the County, or not believing there was enough money from the Parcel Tax to be able to consider staffing any more open hours at the library so we shouldn’t spend the time exploring it.

As an illustration, at our last NCLA meeting in January, the approval of the final FY21 Audit was on the Agenda. The Audit had been attached to the Agenda Packet just hours before the meeting. I abstained, saying it had arrived too late to have a chance to review it and questioned why our representative from Maze wasn’t there to present it. The audit was approved and accepted. The problem? The final audit hadn’t been completed yet. An early and inaccurate version of the audit had been attached to the packet. The factor here is time.

It takes time to do this well and Council Members do not have the amount of extra time required. It is often a Council Member who will say at a meeting that they have to leave after an hour because they have another meeting, and are not able to stay for the full NCLA meeting.

During the eight years I have been on NCLA, we have met between five and eight times each year, not two times a year as stated in the memorandum. During COVID we met monthly, on the months we did not have a major meeting, to approve the Emergency Declaration. Ad Hoc Committees met additional times. I and the other non-Council Commissioner on NCLA were almost always the ones assigned to the Ad Hoc committees because the Council Members were too busy. During the two years of the Library Redevelopment Task Force (I was NCLA’s representative), we met every week, with additional work between meetings in preparation.

Currently NCLA is pursuing an expansion to the Los Altos Library to replace the patron space and services lost when the Friends of the Library moved into the Library, taking away patron access to space and books. This will entail a representative from NCLA be appointed to the Task Force, which will be another big time commitment. Which Council Member will have that time available?
Let’s talk about the rising costs at NCLA. The costs have been increasing at NCLA because of changes the Los Altos City Manager has requested. NCLA used to use the services of the Los Altos City Attorney if there was a legal question. NCLA was charged the few hours, at the

City’s rate, for the time the attorney spent. The City Manager of Los Altos requested that NCLA hire its own attorney, which we did. Costs went from around $2000/year to $10,000- 15,000/year. Until FY21-22, NCLA’s audit was conducted as a subset of the Los Altos audit.

The City Manager requested NCLA hire its own audit firm. This took time to research firms, interview, call references, negotiate a contract. Which Council member would have volunteered to do this? No staff assistance was available to help. The cost to NCLA went from approximately $2500/year to $8500/year. The City of Los Altos has always handled senior tax exemption requests for NCLA (there are on average about 12 a year). This year the City Manager asked NCLA to hire an outside vendor to process these requests. That cost is $2500/year. Though the JPA Agreement states “The City of Los Altos will provide staff and basic services at no cost” to NCLA, the City Manager of Los Altos has asked the Los Altos Hills City Manager to pay for some of the staff costs, in particular accounting and finance. He agreed. An outside contractor will be engaged and the cost proportioned between the two cities.

NCLA’s role is to set and collect the tax levy, and to have oversight responsibility that will ensure the money is secure, invested well, and used in the most effective and efficient manner to provide library patrons with extended open hours, additional books and to uphold services at the two Los Altos libraries.

It is not that a Council member cannot do all this. Of course you could. If it was your sole focus. But therein lies the problem. It is not your sole focus, and it can’t be your sole focus, yet the position deserves an appointee who will be able to provide that focus and the time commitment the job requires.

To do justice for the taxpayers of Los Altos Hills, who have entrusted their parcel tax money to an oversight committee (NCLA), I urge you to appoint a frequent user and strong advocate of our Los Altos libraries, who is both comfortable with financial reports and is willing to put in the hours of time needed. I further suggest you send a request to the City of Los Altos asking them to consider appointing one Council member and one citizen-at-large as their two appointees to NCLA, as Los Altos Hills has continued to do for 38 years.

Though I do not wish to serve another four-year term, I am willing to stay on past May until a new candidate is appointed.

Sincerely,
Suzanne Epstein
Your NCLA Representative

1 City Council Regular Meeting Minutes
February 16, 2023
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, February 16, 2023
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember Kavita Tankha, Councilmember George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Public Works Director/City Engineer Woojae Kim, Administrative Services Director Sarina Revillar, Special Projects Consultant Steve Padovan, Senior Planner Elaine Ling, Management Analyst II Cody Einfalt, City Clerk Deborah Padovan CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
Mayor Swan called the meeting to order at 6:27 p.m.

1. AGENDA REVIEW
Mayor Swan asked to move Item 2.H to be heard before Item 2.A. Item 10.A will be heard after Item 5.A. Item 2.G will be heard after 9.D.

2. PRESENTATIONS AND APPOINTMENTS
Since the presenter for Item 2.H had not yet arrived, Item 2.A was heard first:

A. Appointment to the Los Altos Hills Emergency Preparedness and Response Committee
City Clerk Deborah Padovan presented the application of Dr. Phillip Harter.

Dr. Harter introduced himself to the City Council and expressed an interest in serving on the EPRC.

MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Dr. Phillip Harter to the Los Altos Hills Emergency Preparedness and Response Committee for a four-year term. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
AGENDA ITEM #4.A
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ABSTAIN: None
RECUSE: None
ABSENT: None
B. Appointments to the Los Altos/ Los Altos Hills Joint Community Volunteer Awards Committee

City Clerk Deborah Padovan presented the applications of Jennifer Duarte, Don Mattson, Sandy Mingia, and Benjamin Gikis. She then distributed ballots to those Councilmembers present in the Council Chambers. Council completed their ballots and City Clerk Padovan collected them. She then asked Council Member Tyson for his selections and compiled the paper ballots. She announced that Jennifer Duarte, Don Mattson, and Sandy Mingia had received the majority of votes.

The results were as follows:

Mayor Swan voted for: Jennifer Duarte, Don Mattson and Sandy Mingia Vice Mayor Mok voted for: Jennifer Duarte, Don Mattson and Sandy Mingia Councilmember Schmidt voted for: Jennifer Duarte, Don Mattson and Sandy Mingia
Councilmember Tankha voted for: Benjamin Gikis
Councilmember Tyson voted for: Jennifer Duarte, Don Mattson and Sandy Mingia
MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Jennifer Duarte, Don Mattson, and Sandy Mingia to the Los Altos/ Los Altos Hills Joint Community Volunteer Awards Committee. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Appointments to the Los Altos Environmental Initiatives Committee

City Clerk Deborah Padovan presented the application of George Lee.

MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint George Lee to the Los Altos Environmental Initiatives Committee. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
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ABSTAIN: None
RECUSE: None
ABSENT: None
D. Reappointment and Appointments to the Los Altos Hills Pathways Committee City Clerk Deborah Padovan presented the reappointment request of Richard Partridge and the applications of Garrett Bruer, Michael Henshaw, and Laure Tuchscherer.

Laure Tuchscherer, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the committee.

Michael Henshaw, Los Altos Hills, introduced himself to the City Council and expressed an interest in serving on the committee.

MOTION MADE AND SECONDED: Councilmember Tankha moved to reappoint Richard Partridge to the Los Altos Hills Pathways Committee for a four-year term.

The motion was seconded by Vice Mayor Mok.

MOTION PASSED 4-1:

AYES: Swan, Mok, Tankha, Tyson
NOES: Schmidt
ABSTAIN: None
RECUSE: None
ABSENT: None
City Clerk Deborah Padovan distributed ballots to those Councilmembers present in the Council Chambers. Council completed their ballots and City Clerk Padovan collected them. She then asked Council Member Tyson for his selections and compiled the paper ballots. She announced that Laure Tuchscherer received a majority of votes.

The results were as follows:

Mayor Swan voted for: Laure Tuchscherer
Vice Mayor Mok voted for: Laure Tuchscherer
Councilmember Schmidt voted for: Laure Tuchscherer
Councilmember Tankha voted for: Laure Tuchscherer
Councilmember Tyson voted for: Laure Tuchscherer
MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Laure Tuchscherer to the Los Altos Hills Pathways Committee for a four-year term.

The motion was seconded by Council Member Schmidt.

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MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
E. Reappointment to the Los Altos Hills Park and Recreation Committee City Clerk Padovan presented the application of Yibin Tang.

MOTION MADE AND SECONDED: Councilmember Tankha moved to reappoint Yibin Tang to the Los Altos Hills Park and Recreation Committee for a four-year term. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Item 2.H was heard next:

H. Presentation and Report on the Town's Inaugural TEDx Los Altos Hills

Medha Nicky Rishi, the TEDx licensee for the January 28th event, provided an update on how it went. They look forward to offering an event in 2024. No action was taken.

F. Presentation by Greenwaste Executive Staff on how Recyclable Material is Handled in Los Altos Hills

Tracey Adams, CEO of Greenwaste, presented the report.

The Council received the information, asked questions and received responses. No action was taken.

City Manager Pirnejad said they would like to offer a tour of the MERF.

G. Presentation by the City Manager on the EOC Drill Conducted on February 1, 2023 – This item was moved to follow Item 9.E.

3. PRESENTATIONS FROM THE FLOOR

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Kjell Karlsson, Los Altos Hills, said he has never seen a consent calendar this long and questioned if all of the items belong there.

4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes - January 24, 2023

B. Approval of Special City Council Meeting Minutes - January 25, 2023

C. Approval of Special City Council Meeting Minutes - January 30, 2023

D. Approval of Special City Council Meetings - February 7, 2023

E. Review of Disbursements: January 1-31, 2023 $1,254,782.55

F. Approval or Treasurer's Report for the Month Ended December 31, 2022 (Staff: S.

Revillar)

G. Receive Quarterly Investment Portfolio Report – Quarter Ending December 31, 2022 (Staff: S. Revillar)
H. Resolution 10-23 Adopting the Revised Investment Policy (Staff: S. Revillar) I. Response to the Grand Jury Final Report on Show Me the Money: Financial Transparency Needed (Staff: S. Revillar)

J. Resolution 11-23 Approving Changes to the Job Description for Planning Director; Resolution 12-23 Approving Amending the City Council Employee Classification and Compensation Plan on the Salary Schedule and Approve a 3-Year Retention Bonus (Staff: S. Revillar)

K. Resolution 13-23 Approving and Authorizing the City Manager to Execute an Agreement for Professional Recruiting Services for the Community Development Classification in an amount not to exceed $30,000 and Appropriate $30,000 from the Unreserved General Fund (Staff: S. Revillar)
L. Motion to Re-Authorize Remote Teleconference Meetings of the Town of Los Altos Hills, Including the Planning Commission and Committees, due to the Imminent Risks to the Health and Safety of Attendees and Making Related Findings Pursuant to AB 361 (Staff: S. Mattas)

M. Adoption of Ordinance 608 (Second Reading) Amending Title 2, Chapter 6 of the Los Altos Hills Municipal Code Adding Conflict of Interest Designations (Staff: S.

Mattas) – Motion to Waive Reading and Adopt the Ordinance N. Resolution 14-23 Approving the City Council Work Plan for 2023 (Staff: C. Einfalt) DRAFT

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O. Approval for the Mayor to Sign a Letter to League of California Cities regarding Dues and Representation (Staff: S. Mattas)

P. Resolution 15-23 Approving a Change Order with Syserco for the Construction of a Fence for the Battery Energy Storage System in the Amount of $24,750 (Staff: C.

Einfalt)

Q. Resolution 16-23 Authorizing the City Manager to Enter into a Construction Agreement with Express Plumbing, Inc. for Emergency Sewer Main Repair/Replacement at Adobe Creek for a Total Amount Not to Exceed $85,000 Including Contingency (Staff: D. Liang)
R. Resolution 17-23 Authorizing the City Manager to Auction, Transfer, Donate, or Recycle/Dispose Surplus Vehicles and Equipment (Staff: W. Kim) S. Resolution 18-23 Approving and Authorizing the Execution of Amendment No. 1 to the Employment Agreement with Peter Pirnejad for City Manager Services (Staff: S.

Mattas)

T. Proclaiming May 2023 as Asian American and Pacific Islander (AAPI) Month (Staff:

D. Padovan)

U. Request for the Mayor to Sign a Letter to the VTA in Support of Santa Clara County Roads and Airports Bike/Ped Planning Studies Grant Application for Foothill Expressway (Staff: D. Padovan)

V. Resolution 19-23 Revising the Existing Tripepi Smith Agreement to Increase the not exceed amount to $50,000 for Media and Communication Services (Staff: P.

Pirnejad)
Mayor Swan pulled Item 4.V.

City Attorney Steve Mattas stated that the City Manager's approval and amendment to the employment agreement. Under California law, we include the information in the staff report, and required to verbally state the terms into the record. He noted that the recommended contract amendment to add one year to the contract, increase compensation from $236,000 to $254,880. Effective retroactively to the anniversary date of his contract. It also increased the deferred compensation to a maximum of $3,744 per year, and it also increased the administrative leave to 120 hours per year.

Councilmember Mok commented on Item 4.P. Management Analyst II Einfalt provided background on the fence. The fence was missed in the process.

Public Comment
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Allan Epstein, Los Altos Hills, commented on Item 4.I, the grand jury response. He recommended a change to the response.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the Consent Calendar with the exception of Item 4.V. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Regarding Item 4.V, City Manager Pirnejad explained the need for a larger contract for the media communications firm.

Ryder Smith, Tripepi Smith, Irvine, responded to questions from the City Council.

Public Comment
Allan Epstein, Los Altos Hills, said it disappointing that the staff report was posted at 10:00 a.m. this morning. He requested that the item be continued to another meeting.

Duffy Price, Los Altos Hills, said she is intrigued by this firm. She would be very interested in the list of cities, and which of those cities are involved in maintaining local control. She asked if this was a lobbyist.

City Manager Pirnejad said that Tripepi Smith is a communications firm.

John Swan, Los Altos Hills, said that he agreed with Duffy Price and City Manager Pirnejad. Rather than approve this tonight, he suggested that we take a step back and come up with a game plan. What are we trying to accomplish and if this firm works for us, Duffy Price should be our spokesperson on how to work in the effort to bring back the local land issue to town.

Jim Waschura, Los Altos Hills, agreed with the idea that town residents need information. When the builders remedy issue came to the press, we were getting calls on what is going on in town. The calls inside the town, there wasn't enough information - that is the area that we should spend on to inform our residents.

Council discussion ensued.

MOTION MADE AND SECONDED: Council Member Schmidt moved to approve Resolution 19-23 Revising the Existing Tripepi Smith Agreement to Increase the not DRAFT

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exceed amount to $50,000 for Media and Communication Services. The motion was seconded by Councilmember Tankha.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

5. ONGOING BUSINESS

A. Resolution 20-23 Approving the One-Year Review of the Automatic License Plate Reader Pilot Program and Receiving Council Direction on Continued use of the System in Town (Staff: C. Einfalt)

Management Analyst II Cody Einfalt presented the staff report.

Captain Valenzuela discussed the statistics on residential burglaries in Town.

Council discussion ensued.

Public Comment
Rajiv Bhateja, Los Altos Hills, spoke in support of maintaining the ALPRs.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 20-23 Approving the One-Year Review of the Automatic License Plate Reader Pilot Program. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
DIRECTION: The City Council extended the use of the ALPR system in Town, and requested an outside party to review the system and provide further direction on ways the Town and sheriff's office can use the system more efficiently.

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Item 10.A was heard next:

10. COUNCIL INITIATED ITEMS

A. Discussion on the Rise of Residential Burglaries in the Town and the City Council’s Response (Councilmember Tankha)

Councilmember Tankha presented the topic. She wants action now; not waiting for when the burglaries go down.

Council discussion ensued.

Staff will return with some suggestions on how we move forward in short term and then longer term.

City Manager Pirnejad suggested an ad hoc committee to review this topic, saying there are definitely things we can do short term. A very focused, public campaign to educate people in town is needed.

Public Comment
Rajiv Bhateja, Los Altos Hills, said that the Neighborhood Watch in his community - they have had zero burglaries. There are a lot of technological solutions. Lights in driveway; lights in house. When someone comes up, a dog barks inside the house. How to make the town safer - you need to hire more people.

MOTION MADE AND SECONDED: Mayor Swan moved to approve the addition of two overtime officers to patrol 8 hours per day for the next two months. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Additionally, the Council formed an ad hoc committee comprised of Councilmembers Tankha and Tyson to discuss further options to make the town safer. (no vote)
Council recessed at 9:21 p.m.

Council reconvened to Open Session at 9:26 p.m.

6. NEW BUSINESS

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A. Receive 2022-23 Mid-Year Financial Report and Adopt Resolution 21-23 Approving the Mid-Year Budget Appropriations (Staff: S. Revillar) Administrative Services Director Sarina Revillar presented the staff report.

Council discussion ensued.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 21-23 Approving the Mid-Year Budget Appropriations. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure

A. Resolution 22-23 Adopting the FY 2022-23 Planning and Building Fee Schedule and Determination that the Proposal does not Qualify as a Project under the California Environmental Quality Act (Staff: Planning)

Ex Parte: None
Senior Planner Elaine Ling presented the staff report.

Mayor Swan opened the Public Hearing.

Allan Epstein, Los Altos Hills, said the town is making some small modification to planning fees. He suggested that the fee schedule should be changed to clarify when MEP fees should be charged. It needs to be made clear.

Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Tankha moved to approve Resolution 22-23 Adopting the FY 2022-23 Planning and Building Fee Schedule and Determination that the Proposal does not Qualify as a Project under the California Environmental Quality Act. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
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ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Mayor Swan moved to continue the meeting past 10:00 p.m. The motion was seconded by Councilmember Schmidt.
5-0
MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

8. STAFF REPORTS

A. City Attorney
City Attorney Mattas outlined the noticing requirements of ad hoc committees and subcommittees under the Brown Act.

B. City Clerk
No report.

C. Planning/Building Director
Interim Projects Manager Steve Padovan said the current planning, building and code enforcement staff have been doing a fantastic job while the town is searching for a director. The Planning Commission met last night regarding incentives for SB 9 units. The Planning Commission ad hoc committee will continue to meet to discuss development standards. He also said that the Annual Housing Progress Report will be coming to the Council in March.

D. Administrative Services Director
Director Revillar reported that the management staff conducted their annual budget retreat and are preparing for the 2023-24 budget.

E. Public Works Director
Director Kim said Public Works staff are working on creating a plan to construct the

3.6 miles of pathway.

F. City Manager
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City Manager Pirnejad provided the following report:

LAFCO’s Countywide Fire Service Review Technical Assistance Team Meeting – Friday, February 17, 2023. AP Triton, the Consultant working with LAFCO, is holding a meeting on the preliminarily finding of the service review. The public will have the opportunity to provide comment in the draft report later this year starting around May and June.

Coffee with the Sheriff Event Series – Scheduled for next week – 3rd Tuesday of the Month – This program was created to enable the Sheriff's Office the chance to interact more successfully with the citizens they serve each day. The goal is casual, one-on-one conversations between residents and the Santa Clara County Sheriff's Office. There are no speeches and no agendas. This is an opportunity for you to meet your neighborhood members of the Sheriff's Office in a relaxed environment, build bonds, and share ideas to make our communities even better.

Housing Element – As a reminder to the public the town adopted a substantially compliant housing element prior to the state law deadline of January 31st. The town is currently reviewing the proposed “Builder’s Remedy” project proposals. The media has taken great interest in the applications and staff is responding accordingly.

Keeping the Town Informed – The City Manager Weekly Report (CMWR) - New and improved CMWR coming soon. Hearing comments that residents want both more and fewer details, staff is taking a new approach to keeping the Council and community informed. Stay tuned and we look forward to your feedback.

Quarterly – Our inaugural 8-page edition was delivered to every resident in Los Altos Hills. Future editions will be 4 pages and continue to share timely government news aimed at keeping our residents informed and engaged. Our first edition resulted in a significant number of new committee applications. Thank you to everyone that read and enjoyed the newsletter.

Engaging a Lobbying firm to test the benefit to the Town – We are engaging Joe A. Gonsalves & Son regarding our efforts in maintaining local control.

Decarbonization Grant – The Town of Los Altos Hills officially received a $70K Decarbonization Grant from the SVCE.

State of Emergency – Officially expires Friday, February17, 2023.

Joint public meeting here in the chambers with the Los Altos Hills County Fire District on the Community Wildfire Protection Plan update – The town staff will be holding a joint public meeting here in the chambers with the Los Altos Hills County Fire District on the Community Wildfire Protection Plan update. This is scheduled for Wednesday, March 15, 2023. We are updating the specific chapter for DRAFT

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Los Altos Hills within the plan and will be seeking community input on the projects and programs being proposed in the plan.

Community Services:

This week the Town hosted 47 3rd Graders from Gardner Bullis to Tour of Town Hall to augment their local government curriculum.

The Community Relations Committee with help from staff are hosting a Newcomers’ Welcome Reception on Sunday, March 5, 2023, from 1:00 to 3:00 p.m. All Council were sent invites; chairs of each committee and all new residents within that last 4 years were mailed invitations.

The Spring Summer Activity Guide is currently at the printer and will be mailed by the end of the month. The online version is available on the town website.

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Mayor Tyson) Councilmember Tyson announced meaningful progress on the first undergrounding underground utilities project. On Monday they had their first in person meeting with PG&E and learned that PG&E hopes to assign an estimator in the next few weeks.

The hope was to have some groundbreaking by 2024.

B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
Vice Mayor Mok said the town wide survey has been completed and GovTech has analyzed the results of the 400 separate responses. So now we have an idea on who doesn't have broadband, or has weak, unreliable, and expensive broadband. The next meeting of the ad hoc committee is Friday, February 24, 2023, and it will be a noticed, joint meeting with the Technology Committee.

C. Report and Possible Action from the Council Ad Hoc Committee to Review the Our Town Newsletter (Councilmember Schmidt/Mayor Swan)
Councilmember Schmidt said the goal is to allow Our Town to focus on the community and history in the town with high quality output. The History Committee will be meeting next week and will be discussing how the Our Town is administered.

D. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
Vice Mayor Mok said the Cities Association met and voted for the LAFCO representative. The individual who received the most votes for the position is from DRAFT

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Sunnyvale, with the alternate from Morgan Hill.

Councilmember Schmidt said the Emergency Preparedness and Response Committee (EPRC) has been working on a list of disaster service workers volunteers who will be able to respond in an emergency. She said that the fire district has been promoting Firewise communities throughout town and the EPRC would like to help to push out the information.

Mayor Swan said she attended a ribbon cutting at the History Museum for a permanent exhibit entitled “Making Connections, Stories from the Land.” She encouraged all to go and see the exhibit.

2. PRESENTATIONS AND APPOINTMENTS, continued
G. Presentation by the City Manager on the EOC Drill Conducted on February 1, 2023 City Manager Pirnejad provided an update on the EOC drill, including the attendees that participated in a full-scale activation of the EOC.

11. ADJOURN

The meeting adjourned at 10:27 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
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Town of Los Altos Hills
City Council Special Meeting Minutes
Tuesday February 28, 2023
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember George Tyson, Councilmember Kavita Tankha

Absent:

Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
Mayor Swan called the meeting to order at 6:05 P.m.

1. PRESENTATIONS FROM THE FLOOR
There were no presentations from the floor.

2. NEW BUSINESS
A. Discussion and Potential City Council Action and Direction to Staff in Response to Residential Burglaries
Council Member Tankha explained that at the February 16, 2023, Regular City Council Meeting, an ad hoc subcommittee of the Council on town safety was formed.

The subcommittee members are Council Members Tankha and Tyson. That subcommittee met yesterday, and in light of the fact that there have been four more residential burglaries since the February 16th City Council Meeting, decided to call a Special City Council Meeting for today.

At the last meeting, Council directed the Sheriff to add two deputies to the evening shift, 5:00 p.m. and 12:00 a.m., which is when most burglaries have taken place. The Sheriff’s Office has not been able to fill these openings consistently. Deputies looking for additional hours may sign-up for these shifts, but it is not mandatory, so the Sheriff cannot guarantee that these two additional shifts will be filled each day.

The purpose of today’s meeting is to explore options for keeping the town safer and reducing burglaries, and to receive direction for next steps.

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Council Member Tyson suggested that the presentation by the City Manager and consultant be heard next.

City Manager Peter Pirnejad and Consultant Bryan Uhler shared a presentation entitled “Burglaries: Preliminary Response Concepts/Options.” City Manager Pirnejad gave an overview of Mr. Uhler’s experience and expertise and described the work and outreach that has been done since the subcommittee meeting.

Actions taken by the Town of Atherton which resulted in a reduction from 45 residential burglaries in one year to 16 in the next were reviewed. Short-, mid- and long-range options based on the Atherton Model were presented.

Council discussion ensued.

Public Comment
Helen Lin-Murphy, Los Altos Hills, asked if staff could look into improving response times and finding ways to influence the Sheriffs priorities.

Dru Anderson, Los Altos Hills, suggested looking over various programs in town and using key pieces such as keeping properties clear 5 feet from the house like the Firewise guidelines to minimize hiding locations.

Courtenay C. Corrigan, Los Altos Hills, expressed that forming private neighborhood watch programs works if one has an organized neighborhood or the funds to hire private patrol. She was in favor of adding a detective due to the unique burglaries occurring.

Jim Waschura, Los Altos Hills, wanted to hear the Council’s opinion on the idea of a Public Safety Committee.

Homi Fatemi, Los Altos Hills, wants to look into State and Federal resources such as a detective to limit criminal activity.

Gary Patou, Los Altos Hills, said we need more law enforcement staff present and is in support of private patrol but believes it is the town’s responsibility.

Carol Gottlieb, Los Altos Hills, proposed that preventing parking on the pathways may reduce criminals’ ability to blend in.

Dorit Perry, Los Altos Hills, asked if burglaries occurred in vacant homes. She said that town should focus on response times. The Sheriff should focus on suspicious behavior and activities rather than traffic violations. She is in favor of hiring private security.

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Shelley Osuch, Los Altos Hills, said that cameras in Carmel capture driver, car, and model and would like to see such advances in town. She was wondering if black out car tints were illegal and if the Sheriff could pull over cars with dark tints to deter criminal activity. Lastly, she mentioned notifying neighbors when burglaries occur is important to keep residents informed.

John M., Los Altos Hills, is in favor of a messaging system for residents. He believes the town needs about 6 deputies.

Rajiv Bhateja, Los Altos Hills, shared a presentation on ALPR. He is in favor of private patrol and having a private patrol car driving around town will be a deterrent.

He proposed deploying decoy police cars that move from one place to another. He said that only 10 out of 51 burglaries in 2022 were investigated, which is less than 20%. He emphasized the need to find ways to better utilize ALPR system. He believes that we need a Public Safety Committee. He spoke to the CEO of Flock in hopes of scheduling training for deputies.

Kjell Karlsson, Los Altos Hills, said he is in favor of a Public Safety Committee. He recommended the town hire deputies based on three overtime hours rather than one full-time deputy so that their hours reflect the times we need them. Shifts of full-time deputy cannot be adjusted due to their union contract.

Jim Cruz, Los Altos Hills, is a victim of a burglary. He spoke regarding the Sheriff Department’s handling of the burglary. He said that he remembered seeing motorcycle officers with rifles and believes that made a statement and were effective.

Captain Neil Valenzuela, Santa Clara County Sheriff Department, responded that the contracted response times are as follows: Priority one (ex: alarms) response time set for 9 minutes; Priority two (ex: identity theft, regular call for service) set for 14 minutes; and Priority three (ex: cold theft, parking complaint) set for 25 minutes.

City Manager Pirnejad explained where to find Sheriff reports in City Manager’s Weekly report. The report includes every call made by the Sheriff deputies. He stated that the contract with the Sheriff Departments is on an hourly basis rather than shift basis. The Town of Los Altos Hills gets allocated a certain number of hours. Hours are assigned based on needs. Response times aren’t measured from when the call is made. He recommended having the ALPR discussion at a future Council meeting.

MOTION MADE AND SECONDED: Vice Mayor Mok moved to have the Council appropriate $150,000 from unrestricted reserves to the General Fund in order for the City Manager to elicit competitive bids and execute a contract not to exceed $150,000 for private security. The motion was seconded by Councilmember Tankha.

MOTION PASSED 3-2:

AYES: Swan, Mok, Tankha, Tyson
NOES: Schmidt, Tyson
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ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the City Manager to authorize to provide for and arrange for an additional 40 hours a week of detective time under the existing contract with an understanding that would be an overspend that would be paid to the Sheriff’s office on their normal payment schedule. The Sheriff’s office will periodically share reports on their findings. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Councilmember Tankha moved to authorize the subcommittee to work with staff and our consultant to send out postcards educating our residents about what they can do to secure their homes in the short term and to undertake the Community Outreach/Education Campaign (“Atherton Model”) described in the presentation. The City Manager will return to Council with any contracts associated with this that are beyond his signing authority. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
MOTION MADE AND SECONDED: Councilmember Schmidt moved that the Council add an additional Sheriff’s deputy when the contract with the Santa Clara County Sheriff Department is renegotiated. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
DRAFT

5 City Council Special Meeting Minutes
February 28, 2023

3. ADJOURN
The meeting was adjourned at 8:55 p.m.

Respectfully submitted,
Deborah Padovan
City Clerk
DRAFT

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: FEBRUARY 2023 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the February 2023 Disbursements Report.

BACKGROUND:

The February 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $837,058.48 and Electronic Fund Transfers totaled $239,737.81 with a grand total of $1,076,796.29. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $952,073.03 or approximately 88% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$201,268.36 ADP- Payroll Services Primarily relates to the biweekly payroll ($80,775.13) and related
payroll taxes ($25,459.79) for the pay
date 02.10.23; and biweekly payroll
($74,050.78) and related payroll taxes
($20,982.66) for the pay date

02.24.23 $86,470.78 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp)
Employer contributions and employee
withholdings related to payroll
benefits
$12,500.00 Alexander Atkins Design Inc Our Town Newsletter: March Issue $17,651.62 C2R Engineering Inc Sewer Replacement Retention Release $ 50,889.00 City of Palo Alto - Animal
Services Division
FY22 Regional Animal Control
Expenses
AGENDA ITEM #4.C
S.R.

P.P.

Staff Report to City Council Page 2
Disbursement Report
March 16, 2023
$26,251.89 CSG Consultants Inc Building Plan Review Services & Planning Services
$11,329.75 Eaton and Associates IT Services & Software
$18,500.00 Government Technology Group,
LLC
Broadband Assessment
$139,110.04 Meyers Nave City Attorney Services
$14,053.75 Noll & Tam Architects Town Hall Space Renovation $17,587.50 Pacific Preparedness LLC Emergency Management & Planning Consulting Services
$10,546.53 QOVO Solutions Camera & Pole Installation
$186,540.33 Santa Clara County Sheriffs
Dept
Law Enforcement Services
$ 12,817.00 State Water Resources Control
Board
Annual Water Discharge Fee
$45,183.75 The Bank of NY Mellon Trust West Loyola Sewer Assessment $18,500.00 Trenchfree Inc Sewer Repair - Magdalena Ave @ Ravensbury Ave
$82,872.73 Misc. Recipients Refund deposits
$952,073.03 Total Payroll and Related Benefits and Individually Significant Items ≥$10,000.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2023 CITY COUNCIL WORKPLAN:

The report is for financial transparency and was not specified as one of the City Council’s workplan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the February 2023 Disbursements report.

ATTACHMENTS:

1. February 2023 Disbursements Report by Vendor
Prepared by: Michael Nakamura

2/28/2023 4:33:48 PM Page 1 of 13
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 02/01/2023 - 02/28/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AAA94063 - AAA RENTALS
AAA RENTALS 793875 02/16/2023 TOWN HALL FLAG POLE 061-1480-6118 399.00 Vendor AAA94063 - AAA RENTALS Total: 399.00
Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN INC 8230.1 02/16/2023 OUR TOWN NEWSLETTER: MAR…011-1700-6304 6,250.00 ALEXANDER ATKINS DESIGN INC 8245 02/16/2023 OUR TOWN NEWSLETTER: MAR…011-1700-6304 6,250.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 12,500.00 Vendor: AMAZON30353 - AMAZON
AMAZON 16JT-FV3H-KYJC 02/16/2023 CIRCLE DOT LABELS & COLOR C… 061-1480-6398 14.61 AMAZON 16JT-FV3H-KYJC 02/16/2023 USB C TO USB ADAPTER 061-1480-6398 54.50 AMAZON 1LRP-XGTF-6RVF 02/16/2023 APPLE EARPODS FOR CITY MAN… 011-1200-6398 18.54 AMAZON 1LRP-XGTF-6RVF 02/16/2023 WIRED HEADSET FOR FINANCE 011-1400-6398 47.75 AMAZON 1LRP-XGTF-6RVF 02/16/2023 WIRELESS HEADSET FOR FINAN… 011-1400-6398 183.29 AMAZON 1LRP-XGTF-6RVF 02/16/2023 APPLE EARPODS FOR FINANCE 011-1400-6398 18.54 AMAZON 1LRP-XGTF-6RVF 02/16/2023 WIRED HEADSET FOR BUILDING 011-3200-6398 47.76 AMAZON 439958775633 02/16/2023 TYLENOL 061-1480-6398 25.08 AMAZON 679935889593 02/16/2023 VELCRO FASTENERS & ZIP TIES 011-1000-6398 82.35 AMAZON 744766438979.1 02/16/2023 BATTERIES 061-1480-6398 21.88 AMAZON 744766438979.1 02/16/2023 BATTERIES 061-1480-6398 36.23 AMAZON 885359879944.1 02/16/2023 CAR UMBRELLA 061-1480-6398 21.15 AMAZON BLCqkMcyxXwIq 02/16/2023 SAMSUNG TV 061-1480-6398 1,029.58 AMAZON BzHHItdJUxmo 02/16/2023 BOOKCASE & STORAGE CABINET 061-1480-6398 248.80 AMAZON CbVRPQMZYIpE 02/16/2023 LOGITECH VIDEO CONFERENCI… 061-1480-6398 780.23 AMAZON CpMCdRGItPVZ 02/16/2023 NOTEBOOKS 011-1200-6301 164.61 AMAZON CQsIAPKUBTuI 02/16/2023 LOGITECH CONFERENCE CAM &…061-1480-6398 2,171.52 AMAZON srXOHGIKdmaP 02/16/2023 ANKER USB-C TO USB ADAPTER 061-1480-6398 65.44 Vendor AMAZON30353 - AMAZON Total: 5,031.86
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEME… 274379 02/16/2023 PURISSIMA PARK MONTHLY PE… 011-5100-6130 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 325.00 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY X01102023 02/02/2023 5G HOTSPOT ACCT# 287319629…011-1200-6362 40.24 Vendor ATTMOBILITY - AT&T MOBILITY Total: 40.24
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-1.10.2023 02/02/2023 ACCT 256795714 INTERNET CH… 061-1480-6362 100.94 Vendor AT&T 60197_5014 - AT&T Total: 100.94
Vendor: AT&T PO9011 - AT&T
AT&T 0000193228922 02/02/2023 PURISSIMA/ELENA PUMP STAT… 051-4800-6362 24.97 AT&T 000019328835 02/02/2023 T-1 PBX/PRI TELEPHONES DATA… 061-1480-6362 167.08 AT&T 000019328925 02/02/2023 ALTERNATE EOC - FIRE STATION…021-6100-6362 76.62 AT&T 000019328926 02/02/2023 HERITAGE HOUSE ALARM 12/10…021-6100-6362 27.20 AT&T 000019328927 02/02/2023 26379 FREMONT RD 061-1480-6362 401.90 AT&T 000019328928 02/02/2023 26379 FREMONT RD - CHAMBE… 061-1480-6362 26.65 AT&T 000019328929 02/02/2023 WWB FIRE ALARM LINE 12/10/… 011-5300-6362 51.63 AT&T 000019328930 02/02/2023 HERITAGE HOUSE DSL SVC 12/1…021-6100-6362 237.75 AT&T 000019328931 02/02/2023 26379 FREMONT RD 12/10/22 -…061-1480-6362 282.57 AT&T 000019328932 02/02/2023 HERITAGE HOUSE OES NEW PH… 021-6100-6362 51.63 AT&T 000019328933 02/02/2023 12863 LA CRESTA EOC HAM RA… 021-6100-6362 29.31 AT&T 000019328934 02/02/2023 28002 PURISSIMA - SANITARY S… 051-4800-6362 27.20 AT&T 000019328935 02/02/2023 27400 PURISSIMA - CORP YARD 061-4300-6362 52.75 AT&T 000019329405 02/02/2023 O'KEEFE SEWER LIFT STATION 051-4800-6362 27.35 Vendor AT&T PO9011 - AT&T Total: 1,484.61
Attachment 1

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 2 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, INC. 28389 02/16/2023 FREMONT RD PATH 011-4740-6125 3,000.00 BAYSCAPE MANAGEMENT, INC. 28389 02/16/2023 FOOTHILL COLLEGE & EL MONT… 011-4740-6125 1,900.00 BAYSCAPE MANAGEMENT, INC. 28389 02/16/2023 ARASTRADERO PATH 011-4740-6125 600.00 BAYSCAPE MANAGEMENT, INC. 28389 02/16/2023 EDITH PARK 011-5100-6122 750.00 BAYSCAPE MANAGEMENT, INC. 28389 02/16/2023 WWB 011-5300-6122 1,500.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 7,750.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, I… 17702 02/02/2023 TRAFFIC SIGNAL MAINTENANCE…011-4600-6145 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 551.25 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00-000007 02/16/2023 UUD IN AREA AROUND EL MON…041-6900-6206 107.50 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 107.50 Vendor: C2R94043 - C2R ENGINEERING INC.

C2R ENGINEERING INC. C4270A 02/02/2023 SEWER REPLACEMENT RETENTI… 048-6900-6625 17,651.62 Vendor C2R94043 - C2R ENGINEERING INC. Total: 17,651.62 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 1865744444-1.23.23 02/02/2023 1865744444 WATER SERVICE 1… 011-5100-6364 58.24 CALIFORNIA WATER SERVICE CO. 8540713534-1.23.23 02/02/2023 8540713534 WATER SERVICES … 011-5100-6364 58.24 CALIFORNIA WATER SERVICE CO. 13534-12.20.22 02/16/2023 ACCT# 8540713534 12/20/2022 011-5100-6364 58.35 CALIFORNIA WATER SERVICE CO. 44444-12.20.22 02/16/2023 ACCT# 1865744444 12/20/2022 011-5100-6364 66.59 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 241.42 Vendor: CASA01 - CASA DEL MAR
CASA DEL MAR 3-57836 02/16/2023 BEANIES, SOCKS, HANG TAG 061-1480-6398 2,780.31 Vendor CASA01 - CASA DEL MAR Total: 2,780.31
Vendor: CHAMBERS01 - CHAMBERS, EZRA
CHAMBERS, EZRA 1.31.2023 02/16/2023 WINTER CHESS EXPO 011-4120-6398 150.00 Vendor CHAMBERS01 - CHAMBERS, EZRA Total: 150.00
Vendor: CHARGEPOINT95008 - CHARGEPOINT, INC.

CHARGEPOINT, INC. IN174923 02/16/2023 TOWN HALL & PURISSIMA PARK…061-1480-6398 1,933.00 CHARGEPOINT, INC. IN174923 02/16/2023 TOWN HALL & PURISSIMA PARK…061-4400-6398 1,465.00 Vendor CHARGEPOINT95008 - CHARGEPOINT, INC. Total: 3,398.00 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4141943958 02/02/2023 HOUSEKEEPING 061-1480-6123 149.13 CINTAS CORPORATION 4141943958 02/02/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4143934656 02/02/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4143934656 02/02/2023 UNIFORMS 061-4300-6324 187.99 CINTAS CORPORATION 4144650104 02/16/2023 HOUSEKEEPING 061-1480-6123 106.37 CINTAS CORPORATION 4144650104 02/16/2023 UNIFORMS 061-4300-6324 187.99 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 925.84 Vendor: ANIMAL94303 - CITY OF PALO ALTO - ANIMAL SERVICES DIVISION CITY OF PALO ALTO - ANIMAL S… 7100000885 02/02/2023 FY22 REGIONAL ANIMAL CONT… 011-2150-6134 50,889.00 Vendor ANIMAL94303 - CITY OF PALO ALTO - ANIMAL SERVICES DIVISION Total: 50,889.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 162133448 02/02/2023 980056897 RECURRING CHARG… 061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 16749 - 1.17.2023 02/02/2023 CABLE & INTERNET SERVICES 1/…061-1480-6362 275.61 COMCAST 7176-12.2.2023 02/02/2023 ACCT 7176 CABLE & INTERNET … 061-1480-6310 210.33 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 485.94
Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH 2.7.2023 02/16/2023 JAN 24 & 25, 2023 CITY COUNCI…011-1300-6209 450.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 450.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SOL… 30651357 02/16/2023 RQ2 FLAT FEE LTD PACKAGE 1/1…011-3100-6338 103.00

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 3 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CORELOGIC INFORMATION SOL… 30651357 02/16/2023 RQ2 FLAT FEE LTD PACKAGE 1/1…011-3200-6338 103.00 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 206.00 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN1387742 02/16/2023 SERVICES THRU 10/31/2022 061-1480-6398 62.82 CORODATA SHREDDING INC. DN1395910 02/16/2023 SERVICES THRU 12/31/2022 061-1480-6398 62.82 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 125.64 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 123176 02/16/2023 02/2023 ADMIN FEE GEO TECH-…011-0000-2301 186.60 COTTON SHIRES & ASSOC, INC. 123176 02/16/2023 02/2023 BILLABLE GEO TECH-S… 011-0000-2301 1,865.96 COTTON SHIRES & ASSOC, INC. 123176 02/16/2023 02/2023 RECOG ADMIN FEE GE… 011-0000-4685 -186.60 COTTON SHIRES & ASSOC, INC. 123176 02/16/2023 02/2023 PASSTHRU EXP GEO T… 011-3100-6178 1,865.96 COTTON SHIRES & ASSOC, INC. 123176 02/16/2023 02/2023 PASSTHRU REV GEO T… 011-3300-4707 -1,865.96 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 1,865.96 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 48639 02/02/2023 PLANNING SERVICES BILLED TH… 011-3100-6111 8,287.50 CSG CONSULTANTS INC B222285 02/02/2023 BLDG PLAN REVIEW SVCS 12/1/…011-3200-6114 17,964.39 Vendor CSG94404 - CSG CONSULTANTS INC Total: 26,251.89
Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 20721 02/16/2023 JAN 2023 LANDSCAPE MAINTE… 061-1480-6122 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: 1,860.00 Vendor: DAILY94301 - DAILY POST
DAILY POST 82937 02/16/2023 AD# 93632 PC MEETING 1.27.23 011-3110-6207 375.00 DAILY POST 82938 02/16/2023 AD# 93633 CC MEETING 1.30.23 011-1300-6207 318.75 Vendor DAILY94301 - DAILY POST Total: 693.75
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING I… 40468 02/16/2023 TEDx BANNER 011-4120-6361 150.94 DIAMOND QUALITY PRINTING I… 40490 02/16/2023 LAH QUARTERLY NEWSLETTER … 011-1700-6304 5,799.38 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 5,950.32 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 87861 02/02/2023 ADOBE ACROBAT SUBSCRIPTION 061-1480-6116 93.75 EATON AND ASSOCIATES 87966 02/16/2023 ELEVATE IT MANAGED SERVICES…061-1480-6111 10,737.00 EATON AND ASSOCIATES 88010 02/16/2023 AUTOCAD LT 2023 GOVERNME… 011-3300-6313 499.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 11,329.75
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINAN… 111782 02/02/2023 JAN 2023 JANITORIAL SVCS - PA…061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINAN… 111866 02/02/2023 CARPET SPOT CLEANING IN HAL…061-1480-6123 265.00 ECAPITAL COMMERCIAL FINAN… 111943 02/02/2023 TOILET TISSUE, HAND TOWELS, …061-1480-6118 222.93 ECAPITAL COMMERCIAL FINAN… 111471 02/16/2023 SUPPLIES DELIVERED 11/21/20… 061-1480-6118 83.36 ECAPITAL COMMERCIAL FINAN… 111780 02/16/2023 PURISSIMA PARK JANITORIAL S… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINAN… 111781 02/16/2023 WWB JANITORIAL SERVICE: JA… 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINAN… 111906 02/16/2023 DEEP CARPET CLEANING 061-1480-6123 434.00 ECAPITAL COMMERCIAL FINAN… 111953 02/16/2023 CARPET SPOT CLEANING 1/17/… 061-1480-6123 265.00 ECAPITAL COMMERCIAL FINAN… 112030 02/16/2023 FEB 2022 JANITOR SVCS - PURIS…011-5100-6123 435.00 ECAPITAL COMMERCIAL FINAN… 112031 02/16/2023 FEB 2022 JANITORIAL SVCS - PA…061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINAN… 112032 02/16/2023 FEB 2022 JANITORIAL SVCS - W… 011-5300-6123 430.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 7,300.29 Vendor: ELMILIGY01 - ELMILIGY, EDWARD AND MELISSA
ELMILIGY, EDWARD AND MELIS… P10317-LD.1 02/16/2023 REFUND DEPOSIT 27470 BLACK… 011-0000-2303 5,000.00 Vendor ELMILIGY01 - ELMILIGY, EDWARD AND MELISSA Total: 5,000.00 Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.

EVERBRIDGE INC. M74207 02/16/2023 NIXLE 360 1/23/2023 - 1/22/20… 021-6100-6199 5,304.50 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: 5,304.50 Vendor: FELDMAN02 - FELDMAN, REVA
FELDMAN, REVA 2023 LAH-1 02/16/2023 EOC CONSULTING SERVICES 011-1200-6199 1,951.80 Vendor FELDMAN02 - FELDMAN, REVA Total: 1,951.80

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 4 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 982140 02/02/2023 SHARPENING BOX OF CHAINS x2 061-4300-6117 128.52 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 128.52 Vendor: GOVERNMENT02 - GOVERNMENT TECHNOLOGY GROUP, LLC GOVERNMENT TECHNOLOGY G… 123 02/16/2023 BROADBAND ASSESSMENT PMT…011-1200-6199 18,500.00 Vendor GOVERNMENT02 - GOVERNMENT TECHNOLOGY GROUP, LLC Total: 18,500.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9582984861 02/02/2023 SHACKLE FOR TRAILER 061-4300-6399 298.31 GRAINGER 9583512083 02/02/2023 HALYARD, SNAP HOOKS, CA ST… 061-1480-6118 451.69 GRAINGER 9576601695 02/16/2023 CARPERTED RUNNER & ENTRA… 061-1480-6118 983.39 Vendor GRAINGER60038 - GRAINGER Total: 1,733.39
Vendor: GREENLEE01 - GREENLEE & ASSOCIATES, LLC
GREENLEE & ASSOCIATES, LLC 3527 02/16/2023 DESIGN/CONSULTING SVCS - CA…011-1700-6398 525.00 Vendor GREENLEE01 - GREENLEE & ASSOCIATES, LLC Total: 525.00 Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 37317358-00 02/02/2023 BRIONES PATH 2X6 LUMBER, S… 042-6900-6126 1,271.51 HAYWARD LUMBER 37322533-00 02/02/2023 LITTLE LEAGUE/PURISSIMA PAR…011-5100-6122 518.63 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 1,790.14
Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN024893 02/02/2023 CONTRACT SERVICES PROPERTY…011-1400-6199 1,617.04 Vendor HDL91765 - HDL COREN & CONE Total: 1,617.04
Vendor: HINOJOSA01 - HINOJOSA ROOFING INC
HINOJOSA ROOFING INC 1.10.2023 02/02/2023 ROOF INSPECTION & UNCLOG … 061-1480-6398 300.00 Vendor HINOJOSA01 - HINOJOSA ROOFING INC Total: 300.00
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 9084478 02/16/2023 CAR WASH 061-4400-6398 13.12 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 13.12 Vendor: ICC - INTERNATIONAL CODE COUNCIL - ICC
INTERNATIONAL CODE COUNCIL…101472751 02/16/2023 ICC MEMBERSHIP 011-3200-6302 348.00 Vendor ICC - INTERNATIONAL CODE COUNCIL - ICC Total: 348.00 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL …254031 02/16/2023 STREET NAME SIGN REPLACEM… 041-6900-6341 1,950.59 INTERSTATE TRAFFIC CONTROL …254032 02/16/2023 STOP/SLOW PADDLE 18" & RE … 061-4300-6399 125.23 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: 2,075.82 Vendor: KELLY90074 - KELLY MOORE PAINT COMPANY, INC
KELLY MOORE PAINT COMPANY…1117-00000616910 02/16/2023 DURAPOXY MATTE 1 GAL 061-1480-6118 76.00 Vendor KELLY90074 - KELLY MOORE PAINT COMPANY, INC Total: 76.00 Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 89147-1.26.2023 02/16/2023 2022 KIA NIRA EV ACT# 221508… 061-4400-6506 377.60 KIA MOTORS FINANCE 89803-1.26.2023 02/16/2023 2022 KIA NIRA EV ACT# 221508… 061-4400-6506 377.60 Vendor KIA02 - KIA MOTORS FINANCE Total: 755.20
Vendor: LAUDERDALE01 - LAUDERDALE, JARED SHANE dba PRYOANALSIS LAUDERDALE, JARED SHANE dba…315 02/16/2023 PROFESSIONAL SERVICES NOV… 011-3200-6199 6,172.00 Vendor LAUDERDALE01 - LAUDERDALE, JARED SHANE dba PRYOANALSIS Total: 6,172.00 Vendor: LCC-PENDIV - LEAGUE OF CA CITIES - PENINSULA DIVISION LEAGUE OF CA CITIES - PENINS… 1698 02/16/2023 MEMBERSHIP DUES 011-1200-6302 300.00 Vendor LCC-PENDIV - LEAGUE OF CA CITIES - PENINSULA DIVISION Total: 300.00 Vendor: LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES
LEAGUE OF CALIFORNIA CITIES 643405 02/16/2023 MEMBERSHIP DUES 011-1200-6302 5,422.00 Vendor LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES Total: 5,422.00 Vendor: LIANG01 - LIANG, WEI LIEN
LIANG, WEI LIEN 1.5.2023 02/02/2023 HOME DEPOT - I" PVC CONDUIT…041-6900-6622 94.74 LIANG, WEI LIEN 1.5.2023 02/02/2023 HOME DEPOT - 1" PVC ELBOWS…041-6900-6622 3.93 LIANG, WEI LIEN 1.5.2023 02/02/2023 HOME DEPOT - PVC CEMENT, 1"…041-6900-6622 49.01 LIANG, WEI LIEN 1.5.2023 02/02/2023 HOME DEPOT - DUCT TAPE 10/… 041-6900-6622 19.73

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 5 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LIANG, WEI LIEN 1.5.2023 02/02/2023 WHITECAP - ANCHOR BOLTS 10… 041-6900-6622 30.37 Vendor LIANG01 - LIANG, WEI LIEN Total: 197.78
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 19496/1 02/02/2023 1/4 x 3 HDG HEX LAG SCREW 011-5100-6122 54.55 LOS ALTOS HARDWARE INC 19497/1 02/02/2023 ALIEN DOUBLE SIDED TAPE 061-1480-6118 65.45 LOS ALTOS HARDWARE INC 19536/1 02/02/2023 TELPHONE WALL PLATE 061-1480-6118 4.32 LOS ALTOS HARDWARE INC 19542/1 02/02/2023 PASS-THRU CAT 6 & POWER STR…061-1480-6118 31.62 LOS ALTOS HARDWARE INC 19545/1 02/02/2023 DATA CABLE INSTALL KIT 061-1480-6118 65.46 LOS ALTOS HARDWARE INC 19558/1 02/16/2023 TOWN HALL - HDMI CABLE & CH…061-1480-6118 34.87 LOS ALTOS HARDWARE INC 19580/1 02/16/2023 DIGITAL CIRCUIT BREAKER TEST… 061-1480-6118 85.08 LOS ALTOS HARDWARE INC 19595/1 02/16/2023 HDMI CABLE FOR TOWN HALL … 061-1480-6118 21.81 LOS ALTOS HARDWARE INC 19671/1 02/16/2023 LITTLE LEAGUE HARDWARE 011-5100-6399 12.57 LOS ALTOS HARDWARE INC 19821/1 02/16/2023 BATTERY FOR CORP YARD ALA… 061-4300-6118 28.36 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 404.09 Vendor: LAHCLUB - LOS ALTOS HILLS CLUB
LOS ALTOS HILLS CLUB 2.13.2023 02/16/2023 STATE OF THE TOWN LUNCHE… 011-1300-6308 80.00 Vendor LAHCLUB - LOS ALTOS HILLS CLUB Total: 80.00
Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 1.25.2023 02/02/2023 STANDARD SUBSCRIPTION REN… 011-1300-6312 60.00 LOS ALTOS TOWN CRIER 68469 02/02/2023 AD: LEGALS 1 X 12" 12/7/2022 011-1300-6207 150.00 LOS ALTOS TOWN CRIER 68716 02/16/2023 AD LEGAS: 1 x 14.5" 025-T, STU… 011-3110-6207 181.25 LOS ALTOS TOWN CRIER 68723 02/16/2023 2/8 & 2/15/23 AD LEGALS: 1 x 3…048-6900-6625 943.76 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 1,335.01 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9796 02/16/2023 GIS PROFESSIONAL SVCS JANU… 011-3100-6199 1,125.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 1,125.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 47972 02/02/2023 GASB 87, LEASES 011-1400-6203 1,500.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 1,500.00
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICAT… 23022 02/16/2023 FEBRUARY 2023 MONTHLY RAD…061-4300-6362 160.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 160.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURAN… TS05957300-1.15.2023 02/02/2023 DENTAL INSURANCE 2/1/2023 -…061-0000-2233 5,863.50 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,863.50 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIONA…199393 02/02/2023 28001 ELENA RD RENCE CODE … 011-3100-6111 1,189.65 MEYERS NAVE, A PROFESSIONA…199486 02/02/2023 28545 MATADERO PTHWY COD…011-1500-6112 216.30 MEYERS NAVE, A PROFESSIONA…199487 02/02/2023 28001 ELENA RD FENCE CODE … 011-3100-6111 1,189.65 MEYERS NAVE, A PROFESSIONA…199493 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 199.82 MEYERS NAVE, A PROFESSIONA…199493 02/02/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 19.98 MEYERS NAVE, A PROFESSIONA…199493 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -19.98 MEYERS NAVE, A PROFESSIONA…199493 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -199.82 MEYERS NAVE, A PROFESSIONA…199493 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 199.82 MEYERS NAVE, A PROFESSIONA…199494 02/02/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 19.98 MEYERS NAVE, A PROFESSIONA…199494 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 199.82 MEYERS NAVE, A PROFESSIONA…199494 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -19.98 MEYERS NAVE, A PROFESSIONA…199494 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -199.82 MEYERS NAVE, A PROFESSIONA…199494 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 199.82 MEYERS NAVE, A PROFESSIONA…199496 02/02/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 90.02 MEYERS NAVE, A PROFESSIONA…199496 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 900.22 MEYERS NAVE, A PROFESSIONA…199496 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -90.02 MEYERS NAVE, A PROFESSIONA…199496 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -900.22 MEYERS NAVE, A PROFESSIONA…199496 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 900.22 MEYERS NAVE, A PROFESSIONA…199498 02/02/2023 26451 ASCENSION DR ATT MO… 011-3100-6111 313.12 MEYERS NAVE, A PROFESSIONA…199499 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 430.54 MEYERS NAVE, A PROFESSIONA…199499 02/02/2023 02/2023 ADMIN FEES LEGAL SV… 011-0000-2301 43.05 MEYERS NAVE, A PROFESSIONA…199499 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -43.05

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 6 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEYERS NAVE, A PROFESSIONA…199499 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -430.54 MEYERS NAVE, A PROFESSIONA…199499 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 430.54 MEYERS NAVE, A PROFESSIONA…200362 02/02/2023 HOUSING ELEMENT UPDATE TH…041-6900-6199 2,667.70 MEYERS NAVE, A PROFESSIONA…200363 02/02/2023 SB 9 IMPLEMENTATION ORDIN… 011-3100-6111 1,189.65 MEYERS NAVE, A PROFESSIONA…200366 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 1,095.92 MEYERS NAVE, A PROFESSIONA…200366 02/02/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 109.59 MEYERS NAVE, A PROFESSIONA…200366 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -109.59 MEYERS NAVE, A PROFESSIONA…200366 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 1,095.92 MEYERS NAVE, A PROFESSIONA…200366 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-6177 -1,095.92 MEYERS NAVE, A PROFESSIONA…200367 02/02/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 113.51 MEYERS NAVE, A PROFESSIONA…200367 02/02/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 1,135.06 MEYERS NAVE, A PROFESSIONA…200367 02/02/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -113.51 MEYERS NAVE, A PROFESSIONA…200367 02/02/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -1,135.06 MEYERS NAVE, A PROFESSIONA…200367 02/02/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 1,135.06 MEYERS NAVE, A PROFESSIONA…201213 02/02/2023 28001 ELENA RD FENCE CODE … 011-3100-6111 1,081.50 MEYERS NAVE, A PROFESSIONA…201214 02/02/2023 HOUSING ELEMENT UPDATE TH…041-6900-6199 5,443.55 MEYERS NAVE, A PROFESSIONA…201216 02/02/2023 SB 9 IMPLEMENTATION ORDIN… 011-3100-6111 5,912.20 MEYERS NAVE, A PROFESSIONA…201210 02/16/2023 CITY ATTORNEY SERVICES THRU…011-1500-6201 12,950.00 MEYERS NAVE, A PROFESSIONA…201211 02/16/2023 SOLID WASTE FRANCHISE RFP &…011-1500-6112 1,550.15 MEYERS NAVE, A PROFESSIONA…201212 02/16/2023 LAH FIRE CODE UPDATED ANAL… 011-1500-6112 648.90 MEYERS NAVE, A PROFESSIONA…201215 02/16/2023 SEWER LEGAL SVCS - SVCS THRU…011-1500-6112 108.15 MEYERS NAVE, A PROFESSIONA…201217 02/16/2023 LAH FIBER FRANCHISE AGREEM… 011-1500-6112 78.28 MEYERS NAVE, A PROFESSIONA…201218 02/16/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 278.10 MEYERS NAVE, A PROFESSIONA…201218 02/16/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 2,781.00 MEYERS NAVE, A PROFESSIONA…201218 02/16/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -278.10 MEYERS NAVE, A PROFESSIONA…201218 02/16/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -2,781.00 MEYERS NAVE, A PROFESSIONA…201218 02/16/2023 02/2023 PASTHRU EXP LEGAL S… 011-3100-6177 2,781.00 MEYERS NAVE, A PROFESSIONA…201219 02/16/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 322.80 MEYERS NAVE, A PROFESSIONA…201219 02/16/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 3,228.02 MEYERS NAVE, A PROFESSIONA…201219 02/16/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -322.80 MEYERS NAVE, A PROFESSIONA…201219 02/16/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -3,228.02 MEYERS NAVE, A PROFESSIONA…201219 02/16/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 3,228.02 MEYERS NAVE, A PROFESSIONA…201221 02/16/2023 25600 FRAMPTON CT SD22-0060 011-3100-6111 2,702.72 MEYERS NAVE, A PROFESSIONA…201222 02/16/2023 LABOR & PERSONNEL MATTERS …011-1500-6112 9,985.85 MEYERS NAVE, A PROFESSIONA…201223 02/16/2023 LINEBARGER, FORREST V, LAH S…011-1500-6112 5,721.14 MEYERS NAVE, A PROFESSIONA…201224 02/16/2023 SEA LANDING LP V. TOWN OF L… 011-1500-6112 18,519.21 MEYERS NAVE, A PROFESSIONA…202111 02/16/2023 CITY ATTORNEY SERVICES - PRO…011-1500-6201 12,950.00 MEYERS NAVE, A PROFESSIONA…202113 02/16/2023 SOLID WASTE FRANCHISE RFP &…011-1500-6112 36.05 MEYERS NAVE, A PROFESSIONA…202114 02/16/2023 LAH FIRE CODE UPDATED ANAL… 011-1500-6112 324.45 MEYERS NAVE, A PROFESSIONA…202115 02/16/2023 28001 ELENA RD FENCE CODE … 011-3100-6111 2,271.15 MEYERS NAVE, A PROFESSIONA…202116 02/16/2023 HOUSING ELEMENT UPDATE - P…041-6900-6199 28,515.55 MEYERS NAVE, A PROFESSIONA…202117 02/16/2023 SEWER LEGAL SVCS - PROF SVCS…051-4800-6201 252.35 MEYERS NAVE, A PROFESSIONA…202118 02/16/2023 SB9 IMPLEMENTATION ORDIN… 011-3100-6111 1,550.15 MEYERS NAVE, A PROFESSIONA…202119 02/16/2023 LAHCFD POTENTIAL CONSOLID… 011-1500-6112 288.40 MEYERS NAVE, A PROFESSIONA…202120 02/16/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 35.23 MEYERS NAVE, A PROFESSIONA…202120 02/16/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 352.26 MEYERS NAVE, A PROFESSIONA…202120 02/16/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -35.23 MEYERS NAVE, A PROFESSIONA…202120 02/16/2023 02/2023 PASSTHRU REV LEGAL … 011-3100-4702 -352.26 MEYERS NAVE, A PROFESSIONA…202120 02/16/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 352.26 MEYERS NAVE, A PROFESSIONA…202121 02/16/2023 02/2023 ADMIN FEE LEGAL SVC…011-0000-2301 35.23 MEYERS NAVE, A PROFESSIONA…202121 02/16/2023 02/2023 BILLABLE LEGAL SVCS-… 011-0000-2301 352.26 MEYERS NAVE, A PROFESSIONA…202121 02/16/2023 02/2023 RECOG ADMIN FEE LE… 011-0000-4685 -35.23 MEYERS NAVE, A PROFESSIONA…202121 02/16/2023 02/2023 PASTHRU REV LEGAL S… 011-3100-4702 -352.26 MEYERS NAVE, A PROFESSIONA…202121 02/16/2023 02/2023 PASSTHRU EXP LEGAL … 011-3100-6177 352.26 MEYERS NAVE, A PROFESSIONA…202122 02/16/2023 LABOR & PERSONNEL MATTERS…011-1500-6112 3,172.40 MEYERS NAVE, A PROFESSIONA…202123 02/16/2023 LINEBARGER, FORREST V LAH P… 011-1500-6112 1,753.06 MEYERS NAVE, A PROFESSIONA…202124 02/16/2023 SEA LANDING LP V. LAH PROF S… 011-1500-6112 5,853.84 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 139,110.04 Vendor: MISSION01 - MissionSquare
MissionSquare 100276-PD 1.27.2023 02/02/2023 PLAN 100276 401A CONTRIBUT… 061-0000-2204 1,253.84

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 7 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MissionSquare 100316-PD 1.27.2023 02/02/2023 PLAN 100316 41A ER MATCH &… 061-0000-2204 7,300.98 MissionSquare 304465-PD 1.27.2023 02/02/2023 PLAN 304465 ICMA RC DEDUCT… 061-0000-2204 12,633.26 MissionSquare 100276-PD 2.01.2023 02/16/2023 PLAN 100276 2/10/2023 401A &…061-0000-2204 1,253.84 MissionSquare 100316-PD 2.10.2023 02/16/2023 PLAN 3100316 2/10/2023 41A … 061-0000-2204 7,331.06 MissionSquare 304465-PD 2.10.2023 02/16/2023 PLAN 304465 2/10/2023 ICMA-… 061-0000-2204 12,865.83 Vendor MISSION01 - MissionSquare Total: 42,638.81
Vendor: KMVT - MOUNTAIN VIEW COMMUNITY TELEVISION
MOUNTAIN VIEW COMMUNITY…7857 02/16/2023 TEDx EVENT COVERAGE & SUP… 011-4120-6361 2,170.00 Vendor KMVT - MOUNTAIN VIEW COMMUNITY TELEVISION Total: 2,170.00 Vendor: NOLL01 - NOLL & TAM ARCHITECTS
NOLL & TAM ARCHITECTS 0060049 02/02/2023 TOWN HALL ADDITION PROJ - S… 041-6900-6622 14,053.75 Vendor NOLL01 - NOLL & TAM ARCHITECTS Total: 14,053.75
Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-166246 02/16/2023 AIR FILTERS & BRAKE FLUID FOR…061-4400-6351 115.45 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 115.45 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405844999 TRAFFIC CONTROL… 011-4600-6363 31.15 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4402054371 TRAFFIC CONTROL… 011-4600-6363 23.12 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405272653 TRAFFIC CONTROL …011-4600-6363 14.59 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4401767901 TRAFFIC CONTROL… 011-4600-6363 56.42 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682213 26379 FREMONT … 011-4600-6363 51.87 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4401266601 TRAFFIC CONTROL… 011-4600-6363 40.38 P G & E 4405682412-9 - 1.17.2023 02/02/2023 7451396002 26379 FREMONT … 011-4600-6363 84.04 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4403326121 TRAFFIC CONTROL… 011-4600-6363 37.90 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682180 28002 PURISSIMA …051-4800-6363 496.27 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682799 28002 PURISSIMA …051-4800-6363 346.99 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682171 O'KEEFE LIFT STAT… 051-4800-6363 51.38 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682038 O'KEEFE LIFT STAT… 051-4800-6363 18.43 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4407614003 26379 FREMONT … 061-1480-6363 123.28 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682588 26375 FREMONT … 061-1480-6363 10.19 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682301 26375 FREMONT … 061-1480-6363 67.01 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4407077119 26379 FREMONT … 061-1480-6363 14.13 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682864 26379 FREMONT … 061-1480-6363 1,537.88 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4406093432 26375 FREMONT … 061-1480-6363 1,096.18 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4402032093 26379 FREMONT … 061-1480-6363 942.70 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4402300500 26379 FREMONT … 061-1480-6363 18.50 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682220 26379 FREMONT … 061-1480-6363 463.00 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682320 27400 PURISSIMA …061-4300-6363 131.98 P G & E 4405682412-9 - 1.17.2023 02/02/2023 4405682820 27400 PURISSIMA …061-4300-6363 88.89 Vendor PGE95899 - P G & E Total: 5,746.28
Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2301 02/16/2023 EMERGENCY MGMT & PLANNI… 021-6100-6199 17,587.50 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 17,587.50 Vendor: PERSONNEL01 - PERSONNEL CONCEPTS
PERSONNEL CONCEPTS 9351862820 02/16/2023 OSHA, LABOR LAW, WHISTLEBL… 061-1480-6398 488.38 Vendor PERSONNEL01 - PERSONNEL CONCEPTS Total: 488.38
Vendor: PETTY03 - PETTY CASH
PETTY CASH 2.7.2023 02/16/2023 SYMPATHY CARD - COMMISSIO… 011-1100-6361 5.99 PETTY CASH 2.7.2023 02/16/2023 STARBUCKS REIMB FOR CULTU… 011-1200-6308 20.00 PETTY CASH 2.7.2023 02/16/2023 STORAGE BOXES 011-1400-6398 63.84 PETTY CASH 2.7.2023 02/16/2023 PLANNING POSTAGE 011-3100-6303 21.25 PETTY CASH 2.7.2023 02/16/2023 POSTAGE & TRACKING - PLANN… 011-3100-6303 16.80 PETTY CASH 2.7.2023 02/16/2023 TOUCH A TRUCK 011-4120-6361 60.00 PETTY CASH 2.7.2023 02/16/2023 POSTAGE - RETURN LAH WEAR… 061-1480-6303 17.05 PETTY CASH 2.7.2023 02/16/2023 LIVE SCAN REIMBURSEMENT - A…061-1480-6332 74.00 PETTY CASH 2.7.2023 02/16/2023 VERIFY GROUP INC LIVESCAN RE…061-1480-6332 79.00 PETTY CASH 2.7.2023 02/16/2023 LIVE SCAN REIMBURSEMENT - … 061-1480-6332 79.00 PETTY CASH 2.7.2023 02/16/2023 LIVE SCAN REIMBURSEMENT - … 061-1480-6332 90.00

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 8 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount PETTY CASH 2.7.2023 02/16/2023 LIVE SCAN REIMBURSEMENT - … 061-1480-6332 69.00 PETTY CASH 2.7.2023 02/16/2023 TRADER JOES - RAFFLE PRIZE ST… 061-1480-6361 19.63 PETTY CASH 2.7.2023 02/16/2023 SAFEWAY PLANT - STAFF AWAR…061-1480-6361 16.36 Vendor PETTY03 - PETTY CASH Total: 631.92
Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1097-01252023 02/16/2023 TOWN HALL RENOVATIONS 041-6900-6622 5,836.00 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 5,836.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1328 - 1.13.2023 02/02/2023 METER REFILL ON 1/6/2023 061-1480-6402 215.10 Vendor PITNEY15250 - PITNEY BOWES INC Total: 215.10
Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM MON…148968832 02/02/2023 CITY HALL ALARM MONITORING…061-1480-6118 142.84 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: 142.84 Vendor: QOVO01 - QOVO SOLUTIONS, INC.

QOVO SOLUTIONS, INC. 26-5513 02/02/2023 REPAIR BROKEN CONDUIT, CA… 041-6900-6622 5,483.54 QOVO SOLUTIONS, INC. 26-5570 02/16/2023 CAMERA & POLE INSTALLATION 041-6900-6622 5,062.99 Vendor QOVO01 - QOVO SOLUTIONS, INC. Total: 10,546.53
Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, LLP 9243 02/16/2023 RPMG/TOWN OF LAH COUNCIL'…011-1100-6199 3,410.00 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 3,410.00 Vendor: DAILEY01 - RJ DAILEY
RJ DAILEY BLD18-0278 02/02/2023 REFUND DEPOSIT 11871 HILLT… 011-0000-2303 20,000.00 RJ DAILEY BLD18-0278 02/02/2023 REFUND DEPOSIT 11871 HILLT… 011-0000-2303 40,000.00 Vendor DAILEY01 - RJ DAILEY Total: 60,000.00
Vendor: SAND01 - SAND BROOK LLC
SAND BROOK LLC BLD18-0278 02/02/2023 REFUND DEPOSIT 11871 HILLT… 011-0000-2301 16,219.49 SAND BROOK LLC BLD18-0279 02/02/2023 REFUND EPOSIT 11871 HILLTOP…011-0000-2301 1,164.24 Vendor SAND01 - SAND BROOK LLC Total: 17,383.73
Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF…1800083965 02/02/2023 LAW ENFORCEMENTS SERVICES…011-2100-6152 186,540.33 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 186,540.33 Vendor: SGK01 - SGK INC
SGK INC EP21-0113 02/02/2023 REFUND DEPOSIT 26303 ESPER… 011-0000-2301 163.00 SGK INC EP21-0173 02/02/2023 REFUND DEPOSIT 26303 ESPER… 011-0000-2301 326.00 Vendor SGK01 - SGK INC Total: 489.00
Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004170213 02/16/2023 ACCT 793781 BW & COLOR COP…061-1480-6402 1,381.64 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 1,381.64 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7371173506-0-4 02/16/2023 8.5 x 11 3 HOLE CS 061-1480-6301 93.62 STAPLES BUSINESS CREDIT 7371173850-0-1 02/16/2023 COMMAND WIRE HOOKS 061-1480-6301 67.61 STAPLES BUSINESS CREDIT 7371312986-0-1 02/16/2023 PREMIUM MEMBERSHIP FEE 061-1480-6398 326.28 STAPLES BUSINESS CREDIT 7371732977-0-1 02/16/2023 PACKING TAPE, POST ITS, FOLD… 061-1480-6301 137.53 STAPLES BUSINESS CREDIT 7371732977-0-1 02/16/2023 TEA 061-1480-6398 40.76 STAPLES BUSINESS CREDIT 7371732977-0-2 02/16/2023 TEA 061-1480-6398 15.81 STAPLES BUSINESS CREDIT 7372071184-0-1 02/16/2023 POST IT EASEL 061-1480-6301 64.81 STAPLES BUSINESS CREDIT 7604944514-0-1 02/16/2023 TEA 061-1480-6398 82.12 STAPLES BUSINESS CREDIT 7604964603-0-1 02/16/2023 ENVELOPES 061-1480-6301 135.83 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 964.37 Vendor: STATCOMM01 - STATCOMM INC
STATCOMM INC J001580 02/16/2023 TOWN HALL - WWB PROJECT 043-6900-6622 1,364.00 STATCOMM INC J001580 02/16/2023 TOWN HALL - WWB PROJECT 061-1480-6118 1,364.00 Vendor STATCOMM01 - STATCOMM INC Total: 2,728.00
Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES CON…SW-0241903 02/16/2023 ANNUAL STORM WATER PERMI…011-3300-6315 7,067.00 STATE WATER RESOURCES CON… WD-0226427 02/16/2023 MATADERO CREEK ANNUAL PE… 045-6900-6209 2,297.00

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 9 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount STATE WATER RESOURCES CON… WE-0212773 02/16/2023 ANNUAL WASTE DISCHARGE FE… 051-4800-6315 3,453.00 Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: 12,817.00 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1021311 02/16/2023 2023 ALL MATERIALS & DUMPI… 041-6900-6399 134.77 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 134.77 Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 2.16.23 02/16/2023 REIMBURSEMENT OF EXPENSES…011-1100-6308 1,027.29 Vendor SWAN02 - SWAN, LINDA Total: 1,027.29
Vendor: BNYMELLON - THE BANK OF NEW YORK MELLON TRUST
THE BANK OF NEW YORK MELL… 2.7.2023 02/16/2023 W LOYOLA SEWER ASSESSMENT…031-0100-6382 45,183.75 Vendor BNYMELLON - THE BANK OF NEW YORK MELLON TRUST Total: 45,183.75 Vendor: TRAFFIC02 - TRAFFIC PATTERNS LLC
TRAFFIC PATTERNS LLC 2023-007 02/16/2023 PAGE MILL RD CLOSURE - SINK… 011-4500-6206 800.00 Vendor TRAFFIC02 - TRAFFIC PATTERNS LLC Total: 800.00
Vendor: TRENCHFREE01 - TRENCHFREE INC
TRENCHFREE INC 6968 02/16/2023 SEWER REPAIR - MAGDALENA … 048-6900-6625 18,500.00 Vendor TRENCHFREE01 - TRENCHFREE INC Total: 18,500.00
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIAT… 9366 02/02/2023 MONTHLY RETAINER FOR QUA… 011-1700-6304 1,375.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,375.00 Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE C… 1.17.2023 02/02/2023 LIFE INSURANCE 2/1/2023 - 2/2…061-0000-2225 976.50 UNION SECURITY INSURANCE C… 1.17.2023 02/02/2023 LONG TERM DISABILITY 2/1/20… 061-0000-2226 1,319.21 Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: 2,295.71 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 11892 02/02/2023 PRINTING OF "OUR TOWN" NE… 011-1700-6304 4,826.82 UNITED CRAFTSMEN INC 11928 02/02/2023 PRINTING OF BUSINESS CARDS … 011-1100-6304 65.48 UNITED CRAFTSMEN INC 11929 02/02/2023 PRINTING OF BUSINESS CARDS … 011-3300-6301 130.96 UNITED CRAFTSMEN INC 11932 02/16/2023 PRINTING & DELIVERY OF 4800 … 061-1480-6301 922.15 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 5,945.41 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-01310273 02/16/2023 1 SVC 12/19/22 & 1 SVC EVERY … 011-5300-6398 117.21 UNITED SITE SERVICES INC INV-01392119 02/16/2023 SVC EVERY 2 WEEKS 1/16/23 - 2…011-5300-6398 70.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 188.13 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 490920824 02/02/2023 EQUIPMENT CONTRACT 12/25/… 061-1480-6402 59.50 US BANK EQUIPMENT FINANCE 493282297 02/16/2023 CONTRACT & EQUIPMENT 1/25… 061-1480-6402 783.76 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 843.26 Vendor: UTOPIA01 - UTOPIA CONSTRUCTION
UTOPIA CONSTRUCTION 1.5.2023 02/16/2023 SMIP RESIDENTIAL OVER 3851 011-0000-2002 2.60 UTOPIA CONSTRUCTION 1.5.2023 02/16/2023 SB1473 011-0000-2004 1.00 UTOPIA CONSTRUCTION 1.5.2023 02/16/2023 BLDG ALL PROJECTS MODIFIER 011-3200-4301 180.00 UTOPIA CONSTRUCTION 1.5.2023 02/16/2023 BLDG ALL PROJECTS BASE FEE 011-3200-4301 240.00 UTOPIA CONSTRUCTION 1.5.2023 02/16/2023 PLAN RETENTION FEE 011-3200-4311 175.00 Vendor UTOPIA01 - UTOPIA CONSTRUCTION Total: 598.60
Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9926054923 02/16/2023 PARKS & REC SPECIALIST 011-1000-6362 58.57 VERIZON WIRELESS 9926054923 02/16/2023 CITY MANAGER 011-1200-6362 58.57 VERIZON WIRELESS 9926054923 02/16/2023 CITY CLERK 011-1300-6362 58.57 VERIZON WIRELESS 9926054923 02/16/2023 ADMIN SERVICES DIRECTOR 011-1400-6362 58.57 VERIZON WIRELESS 9926054923 02/16/2023 PLANNING IPAD 011-3100-6362 40.01 VERIZON WIRELESS 9926054923 02/16/2023 PLANNING DIRECTOR 011-3100-6362 48.57 VERIZON WIRELESS 9926054923 02/16/2023 BUILDING IPAD 011-3200-6362 40.01 VERIZON WIRELESS 9926054923 02/16/2023 BUILDING INSPECTOR 011-3200-6362 58.57 VERIZON WIRELESS 9926054923 02/16/2023 PUBLIC WORKS TABLET x0736 011-3300-6362 40.01 VERIZON WIRELESS 9926054923 02/16/2023 PUBLIC WORKS TABLET x4882 011-3300-6362 40.01

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 10 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount VERIZON WIRELESS 9926054923 02/16/2023 PUBLIC WORKS TABLET x7783 011-3300-6362 28.51 VERIZON WIRELESS 9926054923 02/16/2023 PUBLIC WORKS DIRECTOR 011-3300-6362 -23.46 VERIZON WIRELESS 9926054923 02/16/2023 UTILITY ENGINEERING MANAG… 011-3300-6362 54.56 VERIZON WIRELESS 9926054923 02/16/2023 MIFI 061-1480-6362 40.01 VERIZON WIRELESS 9926054923 02/16/2023 MAINTENANCE SUPERINTENDE… 061-4300-6362 48.57 VERIZON WIRELESS 9926054923 02/16/2023 MAINTENANCE WORKER x8317 061-4300-6362 72.34 VERIZON WIRELESS 9926054923 02/16/2023 MAINTENANCE WORKER x3362 061-4300-6362 33.40 VERIZON WIRELESS 9926054923 02/16/2023 MAINTENANCE WORKER x4496 061-4300-6362 33.40 Vendor VERIZON75266 - VERIZON WIRELESS Total: 788.79
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC 2.1.2023 02/16/2023 FEBRUARY 2023 MANAGEMENT…011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, LLC 2.9.2023 02/16/2023 MARCH 2023 MANAGEMENT F… 011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 6,600.00 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURAN… 817024663 02/02/2023 VISION FEBRUARY 2023 061-0000-2233 606.30 VISION SERVICE PLAN INSURAN… 817024668 02/02/2023 FEBRUARY 2023 COBRA 061-0000-2233 30.79 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 637.09 Vendor: WORKPLACE01 - WORKPLACE RESILTS, LLC
WORKPLACE RESILTS, LLC 1 02/16/2023 MEDIATION & COACHING SVCS …011-1200-6199 1,268.75 Vendor WORKPLACE01 - WORKPLACE RESILTS, LLC Total: 1,268.75 Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2301 02/16/2023 MEETING W/ SOPHIA, MEP FEE …011-3200-6209 1,400.00 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 1,400.00 Grand Total: 837,058.48

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 11 of 13
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 552,886.54
021 - COPS FUND 23,314.51
031 - SEWER ASSESSMENT DISTRICT 45,183.75
041 - GENERAL CIP FUND 69,453.72
042 - PATHWAYS CIP 1,271.51
043 - WESTWIND BARN CIP ADMIN 1,364.00
045 - DRAINAGE CIP 2,297.00
048 - SEWER FUND CIP 37,095.38
051 - SEWER FUND 4,697.94
061 - GENERAL SERVICE FUND 99,494.13
Grand Total: 837,058.48
Account Summary
Account Number Account Name Payment Amount
011-0000-2002 Strong Motion Impl Payab… 2.60
011-0000-2004 SB 1473 - Fee Payable 1.00
011-0000-2301 Planning Deposits 31,667.70
011-0000-2303 Bond Deposits 65,000.00
011-0000-4685 Administrative Charge -1,254.09
011-1000-6362 Telephone 58.57
011-1000-6398 Other General Expense 82.35
011-1100-6199 Other Contract Services 3,410.00
011-1100-6304 Printing, copying & scanni… 65.48
011-1100-6308 Travel & Meetings 1,027.29
011-1100-6361 Special Events & Awards 5.99
011-1200-6199 Other Contract Services 21,720.55
011-1200-6301 Office Supplies 164.61
011-1200-6302 City Membership 5,722.00
011-1200-6308 Travel & Meetings 20.00
011-1200-6362 Telephone 98.81
011-1200-6398 Other General Expense 18.54
011-1300-6207 Advertising/Publishing 468.75
011-1300-6209 Other Program & Proj Con… 450.00
011-1300-6308 Travel & Meetings 80.00
011-1300-6312 Books/Films/Publications 60.00
011-1300-6362 Telephone 58.57
011-1400-6199 Other Contract Services 1,617.04
011-1400-6203 Audit & Financial 1,500.00
011-1400-6362 Telephone 58.57
011-1400-6398 Other General Expense 313.42
011-1500-6112 Legal - Special Projects 48,256.18
011-1500-6201 Legal - City Attorney 25,900.00
011-1700-6304 Printing, copying & scanni… 24,501.20
011-1700-6398 Other General Expense 525.00
011-2100-6152 Law Enforcement 186,540.33
011-2150-6134 Animal Control 50,889.00
011-3100-4702 Attorney's Fees -9,579.00
011-3100-6111 Contract Personnel 25,687.29
011-3100-6177 Attorney Fees - Billable 9,579.00
011-3100-6178 Geologist Charges - Billable 1,865.96
011-3100-6199 Other Contract Services 1,125.00
011-3100-6303 Postage 38.05
011-3100-6338 Data Service Subscriptions 103.00
011-3100-6362 Telephone 88.58
011-3110-6207 Advertising/Publishing 556.25
011-3200-4301 Building Permits 420.00
011-3200-4311 Plan Retention Fees 175.00

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
011-3200-6114 Contract Plan Checks 17,964.39
011-3200-6199 Other Contract Services 6,172.00
011-3200-6209 Other Program & Proj Con… 1,400.00
011-3200-6302 City Membership 348.00
011-3200-6338 Data Service Subscriptions 103.00
011-3200-6362 Telephone 98.58
011-3200-6398 Other General Expense 47.76
011-3300-4707 Geologist Charges -1,865.96
011-3300-6301 Office Supplies 130.96
011-3300-6313 Computer Software 499.00
011-3300-6315 Permits for Operation 7,067.00
011-3300-6362 Telephone 139.63
011-4120-6361 Special Events & Awards 2,380.94
011-4120-6398 Other General Expense 150.00
011-4500-6206 Engineering Consultants 800.00
011-4600-6145 Traffic Signal Maintenance 551.25
011-4600-6363 Electric 339.47
011-4740-6125 Pathways Maintenance 5,500.00
011-5100-6122 Lawncare/Landscaping 1,323.18
011-5100-6123 Housekeeping 870.00
011-5100-6130 Pest Control 325.00
011-5100-6364 Water 241.42
011-5100-6399 Other Supplies/Materials 12.57
011-5300-6122 Lawncare/Landscaping 1,500.00
011-5300-6123 Housekeeping 860.00
011-5300-6199 Other Contract Services 6,600.00
011-5300-6362 Telephone 51.63
011-5300-6398 Other General Expense 188.13
021-6100-6199 Other Contract Services 22,892.00
021-6100-6362 Telephone 422.51
031-0100-6382 Interest Retired 45,183.75
041-6900-6199 Other Contract Services 36,626.80
041-6900-6206 Engineering Consultants 107.50
041-6900-6341 Signs 1,950.59
041-6900-6399 Other Supplies/Materials 134.77
041-6900-6622 Site Improvements 30,634.06
042-6900-6126 Pathway Construction 1,271.51
043-6900-6622 Site Improvements 1,364.00
045-6900-6209 Other Program & Proj Con… 2,297.00
048-6900-6625 Sewer Main Replacement 37,095.38
051-4800-6201 Legal - City Attorney 252.35
051-4800-6315 Permits for Operation 3,453.00
051-4800-6362 Telephone 79.52
051-4800-6363 Electric 913.07
061-0000-2204 Deferred Comp Payable 42,638.81
061-0000-2225 Life Insurance Payable 976.50
061-0000-2226 Long Term Disability Paya… 1,319.21
061-0000-2233 Dental & Vision Insurance… 6,500.59
061-1480-6111 Contract Personnel 10,737.00
061-1480-6116 Computer System Mainte… 93.75
061-1480-6118 Facility Maint & Security 4,031.82
061-1480-6122 Lawncare/Landscaping 1,860.00
061-1480-6123 Housekeeping 5,625.87
061-1480-6301 Office Supplies 1,421.55
061-1480-6303 Postage 17.05
061-1480-6310 On-Line Service 210.33
061-1480-6332 Town Recruitment 391.00
061-1480-6361 Special Events & Awards 35.99

Expense Approval Report Payment Dates: 02/01/2023 - 02/28/2023 2/28/2023 4:33:48 PM Page 13 of 13
Account Summary
Account Number Account Name Payment Amount
061-1480-6362 Telephone 2,245.98
061-1480-6363 Electric 4,272.87
061-1480-6398 Other General Expense 10,561.32
061-1480-6402 Office Mach & Furniture … 2,440.00
061-4300-6117 Equipment Maint & Repair 128.52
061-4300-6118 Facility Maint & Security 28.36
061-4300-6324 Uniforms 563.97
061-4300-6362 Telephone 400.46
061-4300-6363 Electric 220.87
061-4300-6399 Other Supplies/Materials 423.54
061-4400-6351 Auto & Equipment Parts 115.45
061-4400-6398 Other General Expense 1,478.12
061-4400-6506 Non Capital - Vehicles & A… 755.20
Grand Total: 837,058.48
Project Account Summary
Project Account Key Payment Amount
**None** 600,588.63
111711 24,501.20
111720 525.00
111804 1,234.77
410213 14,053.75
410216 107.50
410220 36,626.80
410226 1,950.59
410227 16,580.31
427913-23 1,271.51
437307-23 1,364.00
467209 2,297.00
487918-22 17,651.62
487918-23 19,443.76
BLD18-0278 16,219.49
BLD18-0278-ELEC 40,000.00
BLD18-0278-GAS 20,000.00
BLD18-0279 1,164.24
CUP22-0005 473.59
EP21-0113 163.00
EP21-0173 326.00
P10317-LD 5,000.00
R4120-21 60.00
R4120-25 2,320.94
SD22-0081 1,812.80
SD22-0082 1,855.86
SD22-0085 1,865.96
TM22-0002 3,059.10
TM22-0003 3,550.82
TM22-0004 990.24
Grand Total: 837,058.48

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: Receive Treasury Report for Period Ending February 28, 2023 FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ended February 28, 2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to fulfill the requirement.

The following attachments provide various financial transaction data for the Town of Los Altos Hills Funds collectively as well as specifically for the Town’s General (Operating) Fund.

DISCUSSION:

In accordance with California government code section 53646 (b) (3), the Town is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of February 28, 2023, the Town’s financial position (Assets $44.8M, Liabilities $7.0M, and Fund Equity $37.8M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORKPLAN:

The report is for financial transparency and was not specified as one of the City Council’s Workplan in 2023.

AGENDA ITEM #4.D
S.R.

P.P.

Staff Report Page 2
Treasury Report for Period Ending February 28, 2023
March 16, 2023
FISCAL IMPACT:

There is no fiscal impact for the February 2023 Treasury report.

ATTACHMENTS:

1. Change in Total Fund Balance
Prepared by: Miranda Shum

Attachment 1
Fund Description
Prior Year
Carryforward
7/1/2022
Increase/
(Decrease) July -
Jan
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out 2/28/2023
General Fund:

Restricted Fund Balances:

Pension Trust 1,040,671 - - - - - 1,040,671
Committed Fund Balances:

Disaster Contingency Reserve 1,250,000 - - - - - 1,250,000 Pension Contributions Reserve 2,575,000 - - - - - 2,575,000 IT Equipment Replacmenet Reserve 50,000 - - - - - 50,000 Facilities Replacement Reserve 1,902,700 - - - - - 1,902,700 Equipment Replacement Reserve 594,000 - - - - - 594,000 Assigned Fund Balances:

Operating Contingency Reserve 2,071,500 - - - - - 2,071,500 Unassigned Fund Balances:

Unassigned Fund Balance Reserve 8,599,777 770,723 202,681 (760,841) - - 8,812,340 General Fund Total 18,083,648 770,723 202,681 (760,841) - - 18,296,211 Special Revenue
Parks and Recreation 379,996 (4,221) - - - - 375,775
Public Safety 6,104 61,582 - (23,315) - - 44,371
Art Donations 58,578 (24,975) - - - - 33,603
ARPA Federal Grants 701,927 659,139 - - - - 1,361,066
Special Revenue Fund Total 1,146,605 691,525 - (23,315) - - 1,814,815 Internal Service Fund
Investment in Capital Assets 3,230,577 3,230,577
Unrestricted 779,485 (164,648) - (65,338) - - 549,499
Internal Service Fund Total 4,010,062 (164,648) - (65,338) - - 3,780,076 Sewer Fund
Investment in Capital Assets 7,865,497 7,865,497
Unrestricted 4,177,070 1,340,600 22,472 (62,866) - - 5,477,275 Sewer Fund Total 12,042,567 1,340,600 22,472 (62,866) - - 13,342,772 Trust/Agency
West Loyola Special Assessment 310,746 34,979 - (45,184) - - 300,541 Trust/Agency Fund Total 310,746 34,979 - (45,184) - - 300,541 Capital Projects
General CIP (8,090) (820,522) - (69,454) - - (898,066) ** Pathways CIP 1,010,342 21,033 10,943 (1,272) - - 1,041,046 Westwind Barn CIP 196,926 33,778 - (1,364) - - 229,340
Drainage CIP 757,452 (9,157) - (2,297) - - 745,998
Street & Road Repairs Capital Projects 745,049 (1,572,548) 3,990 - - - (823,509) ** CIP Fund Total 2,701,679 (2,347,416) 14,933 (74,386) - - 294,810 Total City 38,295,307 325,762 240,086 (1,031,929) - - 37,829,225 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY22/23 independent audit is complted.
**Negative fund balance due to authorized spending of anticipated revenues Town of Los Altos Hills February 2023 Treasurer's Report

CHANGES IN TOTAL FUND BALANCE

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT WITH SHALLACK COLLABORATIVE TO DESIGN

UPGRADES TO THE AUDIO VISUAL, BROAD AND LIGHTING SYSTEMS

IN THE LOS ALTOS HILLS CITY COUNCIL CHAMBERS IN AN AMOUNT NOT TO EXCEED $50,000
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution Awarding a Contract to The Shalleck Collaborative, Inc (Shalleck) to Design Upgrades to the Audio Video (AV) and Broadcast Lighting Systems in the Los Altos Hills City Council Chambers in an amount not to exceed $50,000.

BACKGROUND
The audio/visual (AV) equipment for the Council Chambers was originally installed in 2005.

Over the years, several upgrades have been made to the system on an as-needed basis. In 2013, staff utilized funds available in the Comcast Franchise Agreement to add high definition cameras and a production studio in the rear of the chambers. The services and materials were $49,972.

In 2015, further enhancements were made including the implementation of a wireless iPad control and touch panel. The touch panel was wired and permanently installed in the AV rack at a cost of $4,907. In 2016, listening devices were installed for the hearing impaired at a cost of $2,490.

In 2017, the Council approved an agreement to upgrade the system. A Council Ad Hoc Committee was formed to design the system, assist in the bidding process, and awarding of a contract. The Council awarded a contract in the amount of $106,198. The improvements were completed in February 2018.

In 2021, the Technology Committee took the lead in researching AV contractors to assist in designing a hybrid meeting system. The committee selected Coda Technologies to implement a hybrid meeting system in the amount of $10,281. Once the hybrid meeting technology was implemented, Coda Technologies then began assisting staff in service visits as needed.

As the Council is aware, there have been multiple issues with the older pieces of the system breaking down on a regular basis. In discussions with Coda Technologies, AV systems have lifespans, and the current AV system has exceeded its life expectancy and is intermittently failing. In addition, the lighting at the Council Chambers dais needs to be upgraded.

AGENDA ITEM #4.E
Revised 3/16/23
D.P.

P.P.

Staff Report to City Council Page 2
Audio Video Design Services
March 16, 2023

DISCUSSION
The upgrading of the AV system is a complex project that will take time to complete and likely cost between $400,000 and $500,000. Staff contacted three vendors who provide design work for AV systems, including government organizations. The three vendors each conducted a site visit to determine the scope of work. This contract is only for system design and construction management, which also includes aiding staff through the construction bidding process. A separate request for proposals will be prepared and returned to Council to authorize the actual construction and installation of the system.

In accordance with the Town’s adopted Purchasing Policy, staff received quotes from several vendors and received three written proposals. The bids received are as follows:

Firm Proposal
Salter $36,000
Shalleck Collaborative $44,500
Teecom $59,000
Each bid was reviewed by staff for completeness. The bid from Salter did not include lighting upgrades so was not considered to be responsive. Of the remaining bids, The Shalleck Collaborative was the lowest bidder which met all criteria (audio system architectural and engineering design, broadcast lighting systems, managing construction of the system, staff training, and a warranty and service package). The bid is $44,500, and staff is requesting a contingency of $5,500 for reimbursable expenses as outlined in the bid.

ENVIRONMENTAL REVIEW
The proposed ordinance amendments are exempt from California Environmental Quality Act (CEQA) pursuant to "general exemptions" described in Section 15061(b)(3) of the CEQA Guidelines, since the ordinance amendments would not have any significant effects on the environment.
2023 CITY COUNCIL STRATEGIC PRIORITIES
This request was identified in the City Council Strategic Priorities for 2023 under Increase Effective Service Delivery and Governance.

FISCAL IMPACT:

The proposal from the Shalleck Collaborative including their scope of work and contingency for reimbursable expenses is $50,000. The $50,000 was included in the FY2022-23 mid-year budget appropriation for this purpose.

ATTACHMENTS

1. Resolution

Staff Report to City Council Page 3
Resiliency CIP
May 20, 2021

2.Agreement

3. Proposal from Shalleck Collaborative

Resolution -23 Page 1
RESOLUTION -23

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AWARDING A CONTRACT TO THE SHALECK COLLABORTIVE, INC. TO DESIGN UPGRADES TO THE AUDIO VISUAL AND

BROADCAST LIGHTING SYSTEMS IN THE LOS ALTOS HILLS CITY COUNCIL

CHAMBERS
WHEREAS, the Town of Los Altos Hills (“Town”) desires to enter into a contractor services agreement for the design of a new audio/video equipment and lighting system for the Council Chamber;
WHEREAS, in accordance with the Town’s adopted purchasing policy, staff received quotes from several vendors and received three written proposals;
WHEREAS, said proposals were submitted and reviewed by staff and it was determined that the Shalleck Collaborative, Inc. was the most responsible, complete bidder for designing an appropriate system for the Council Chambers;
WHEREAS, the Town desires to enter into an agreement with the Shalleck Collaborative, Inc. for the design of the audio/video and lighting systems in the City Council Chambers; and NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby authorizes the City Manager to execute Agreement with The Shalleck Collaborative in an amount not to exceed $50,000.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of March, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Linda G. Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 1 of 13

CONSULTING SERVICES AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND
THE SHALLECK COLLABORATIVE, INC.

THIS AGREEMENT for consulting services is made by and between the Town of Los Altos Hills (“Town”) and The Shalleck Collaborative, Inc. (“Consultant”) (together referred to as the “Parties”) as of March ___, 2023(the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to Town the services described in the Scope of Work attached as Exhibit A , and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2023, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the Town’s right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Town, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from Town of such desire of Town, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. Town hereby agrees to pay Consultant a sum not to exceed forty-four thousand, five hundred dollars with a ($44,500.00), with a total amount not to exceed fifty-thousand dollars ($50,000.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. Town shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from Town to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Town in the manner specified herein. Except as specifically authorized by Town in writing, Consultant shall not bill Town for duplicate services performed by more than one person.

Attachment 2

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 2 of 13 Consultant and Town acknowledge and agree that compensation paid by Town to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. Town therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At Town’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
 The Consultant’s signature;
 Consultant shall give separate notice to the Town when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and Town. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and Town, if applicable.

2.2 Monthly Payment. Town shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. Town shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. Town shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to Town of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. Town shall pay for the services to be rendered by Consultant pursuant to this Agreement. Town shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement.

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 3 of 13 Town shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed $6,500. Expenses not listed below are not chargeable to Town. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the Town or Consultant terminates this Agreement pursuant to Section 8, the Town shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Town shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

Town shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with Town employees and reviewing records and the information in possession of the Town. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of Town. In no event shall Town be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 4 of 13 provide proof satisfactory to Town of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the Town. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to Town.

Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a selfinsurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the Town and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 5 of 13 a. The Insurance shall cover on an occurrence or an occurrence basis, and not on a claims-made basis.
b. Town, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Town, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the Town.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 6 of 13 d. A copy of the claim reporting requirements must be submitted to the Town for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish Town with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the Town does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The Town reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of Town for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the Town, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Town, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the Town guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies Town may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 7 of 13 herein required, Town may, at its sole option exercise any of the following remedies, which are alternatives to other remedies Town may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant shall indemnify, defend with counsel acceptable to Town, and hold harmless Town and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of Town.

The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the Town, unless this time has been extended by the Town. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the Town, may be retained by the Town until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of Town, Consultant shall indemnify, defend, and hold harmless Town for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Town.

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 8 of 13 Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of Town. Town shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise Town shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other Town, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by Town, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of Town and entitlement to any contribution to be paid by Town for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as Town may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Town in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind Town to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which Town is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to Town that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to Town that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from Town.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 9 of 13 disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. Town may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon thirty (30) days’ written notice to Town and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; Town, however, may condition payment of such compensation upon Consultant delivering to Town any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the Town in connection with this Agreement.

8.2 Extension. Town may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if Town grants such an extension, Town shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, Town shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. Town and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to Town for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 10 of 13 performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between Town and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, Town’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that Town would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Town. Consultant hereby agrees to deliver those documents to the Town upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Town and are not necessarily suitable for any future or other use. Town and Consultant agree that, until final approval by Town, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Town under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit,

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 11 of 13 and/or copying at any time during regular business hours, upon oral or written request of the Town. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Town or as part of any audit of the Town, for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Santa Clara or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of Town or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any Town official in the work performed pursuant to this Agreement. No officer or employee of Town shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 12 of 13 Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the Town. If Consultant was an employee, agent, appointee, or official of the Town in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the Town for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by Deborah Padovan, City Clerk ("Contract Administrator"). All correspondence, communications and meetings shall be directed to or through the Contract Administrator or his or her designee. The Consultant shall only take direction regarding the services provided under this Agreement from the Contract Administrator. Furthermore, Consultant agrees that the Contract Administrator shall be included any meeting, teleconference or written communication between any Town representative including Committee members and the Consultant. The Town may modify the Contract Administrator at any time upon providing written notice to the Consultant.

10.10 Notices. Any written notice to Consultant shall be sent to:

The Shalleck Collaborative, Inc.
1553 Martin Luther King Jr. Way
Berkeley, CA 94709
Any written notice to Town shall be sent to:

Deborah Padovan, City Clerk
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 13 of 13 _________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A represents the entire and integrated agreement between Town and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the Effective Date.

TOWN OF LOS ALTOS HILLS CONSULTANT
____________________________ ______________________________ Peter Pirnejad, City Manager Ian Hunter, CTS-D
Principal, The Shalleck Collaborative, Inc.

Attest:
____________________________
Deborah Padovan, City Clerk
Approved as to Form:
____________________________
Steven T. Mattas, Town Attorney
1070873.1

Consulting Services Agreement between March 17, 2023
Town of Los Altos Hills and The Shalleck Collaborative, Inc. Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES
.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Soledad and ______________--Exhibit B Page 1 of 1

EXHIBIT B

COMPENSATION SCHEDULE

Consulting Services Agreement between
[EFFECTIVE DATE]
Town of Soledad and ______________--Exhibit B Page1 of 1

January 31, 2023
The Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Tel: 650-941-7222
Attn: Deborah Padovan
[email protected]
re: Los Altos Hills – Town Council Chambers
Proposal for AV Consulting Services
Dear Deborah,
Thank you for inviting The Shalleck Collaborative, Inc. (The SC) to join your design team for upgrades to the AV and Broadcast Lighting systems at the Los Altos Hills Town Council Chambers. In response to your request, we are pleased to submit the following proposal for Audio Visual (AV) consulting services. If authorized to proceed, this proposal would become the agreement or the scope of work attachment to a formal agreement based on standard AIA documents.

We would also like to take this opportunity to suggest that other trades may be required to complete the project, depending on extent of work. In this case, an electrical engineer may be required. If so, we can retain an electrical engineer under our contract if desired.

Proposed Approach
We have honed our approach to the design of Town/City Council Chambers over the years. At the core of our method is stakeholder engagement. We conduct initial interviews with all stakeholders to fully understand expectations and discuss solutions. As we move through design, we conduct ongoing review sessions to ensure we’re on track and on budget. Parallel to those efforts, we arrange for any necessary hardware demonstrations, so the users will have a clear understanding of how they’ll use the system.

Finally, we assist with bid interviews and site walks to ensure the selected AV integrator will deliver the project as desired.

Project Description
This proposal assumes the project to include updates and upgrades to the audio/video and lighting systems as outlined below. The project will be administered as a town-funded, design-bid-build project and under the jurisdiction of the local authorities.

Scope of Work
Field of Responsibility
The SC’s work will be in two basic areas of consultation: architectural and engineering aspects that affect the facility’s function as a council chamber, and the AV and Broadcast Lighting systems and accommodations. Typical architectural and engineering guidance includes:
 Audience chamber design and sightlines
 Structural, mechanical, and electrical criteria for AV and Lighting systems Attachment 3

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 2 of 7
AV Systems Documentation
This proposal includes planning, criteria, design and oversight as described below for the following AV Systems:
 Council Chambers/Broadcast Room
o Complete HD broadcast system with switcher/router/cameras/controls/CG/etc. o Complete virtual/hybrid digital meeting integration (WebEx/Zoom/Teams/etc.) o Complete audio/video presentation system with wired & wireless connections o Touchpanel control system
o Dais mic/speaker systems (w/ voting and/or request to speak) o Agenda management/streaming/recording platform integration o Assistive Listening
o Speaker timer system
o Bulletin Board system for local-access TV channel and/or digital signage o Option for LED video display to replace existing front projection* o Option for Live and/or AI-based Closed Captioning
o Option for Live and/or AI-based Translation
o Cabling infrastructure
o Broadcast Lighting Systems*
o Training/Warranty/SLA package
 Lobby/Overflow
o Updates as needed to lobby and/or ancillary room AV systems for overflow audio/video and/or digital signage
* Requires electrical engineer (see below)
Electrical Engineering
If necessary to accommodate the addition of an LED display, Broadcast Lighting, and/or other related electrical systems, an electrical engineer would be required. Electrical engineering services are not included in this scope of work but can be added as an additional service. Alternately, the Town may elect to engage an electrical engineer directly.

Related Services Limits
Related structural support elements shall be the responsibility of a Structural Engineer, engaged directly by the awarded contractor.

The AV equipment will be specified in Division 27 of the specifications. All related electrical design, components and services that control or fall under Division 26 shall be the responsibility of the Electrical Engineer. For low voltage systems, this proposal includes specification of wiring devices, point to point diagrams, infrastructure criteria, AV conduit size & wire types, but not design or documentation of the Div. 26 infrastructure such as electrical conduit size and route, power wire, back boxes, or any power systems.

This proposal assumes that all building-integrated systems are designed, coordinated, documented and bid within the base building design and construction process.

The SC will not be providing services in acoustics/noise isolation or tel/data/IT in this scope of work.

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 3 of 7
Professional stamping and representation to building agencies is not included in this scope of work. In our experience, professional stamping of AV systems documents is not normally required by building agencies.

Design Phase
Based upon a written authorization, we will provide the following services during the Design phase of the project:

Design: Within our field of responsibility, we will develop a schematic design in the areas for which we are responsible. We will work within the context of the project to determine the best use of available resources with the intent of maximizing aesthetic impact and system functionality. Review and advice will take place in meetings as outlined below and be issued in the form of written memoranda and sketches as required.

Product Demonstrations: We will identify products that the user group may like to see in person and arrange for on-site and/or virtual demonstrations as needed. Products may include mic/speaker/voting/request-to-speak devices at dais, AI-based captioning and/or translation systems, automated broadcast switching,
Engineering Accommodations: We will provide guidance on the required engineering accommodations. Review and advice will take place in meetings as outlined below and be issued in the form of sketches and written reports and memoranda.

AV Systems Narrative: We will provide a narrative that outlines the approach to be taken for AV systems within our field of responsibility.

AV Systems Budget Recommendations: We will provide budget recommendations for the systems in our scope.

AV Systems Documentation: We will provide four milestone drawings and specifications sets.

Deliverables will include contract document -level documents that shall set forth in detail the systems within our field of responsibility, sufficient to bid and construct the systems, and to be used for coordination with other Consultants.

Drawings will be developed in the current release of AutoCAD or Revit and specifications will be in standard CSI format. Documents will be provided electronically only.

Review: We will provide a thorough review of one preliminary set and the final set of drawings to aid in the overall coordination of the documents. Recommendations will be provided in a written report and/or marked-up drawings.

Meetings: Meetings and related travel during the Design phase of the project within this proposal are limited to:
 Four partial days of meetings in Los Altos Hills, CA
 Virtual meetings as needed

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 4 of 7
Agency Review/Bidding
Agency Review: We will be available by telephone to answer questions from the Building Agency within our field or responsibility. Agency meetings or exhaustive code analysis will be considered an additional service.

Bidding: We will answer bid questions, review bids and advise the Client as to their completeness relative to the bid documents.

Pre-Bid Meeting: Meetings and related travel during the Bidding phase of the project within this proposal are limited to:
 One pre-bid meeting in Los Altos Hills, CA
Redesign: Should it be necessary to invoke substantial redesign of the systems for which we are responsible due to the receipt of bids over the Client’s approved budget and contingency for those systems, we will provide revised documents at no additional cost. Any redesign efforts due to overages outside of our systems responsibility, or revisions in their criteria or scope based on other Consultants work will be considered an additional service.

Construction Administration Phase
Based upon the successful award of the contract for construction and authorization to proceed, we will provide construction administration services as outlined herein within our field of responsibility.

RFI’s, bulletins and change orders: We will respond to issues that arise within our field of responsibility.

Shop Drawings: Within 10 business days after receipt, we will review and stamp up to two submissions of shop drawings for each specification section we author. We will review shop drawings of systems directly related or adjacent to system function such as structural and sprinkler layouts in AV spaces, mechanical and related electrical. For areas outside of our field, we will provide a letter of comments and/or mark-ups, but we will not stamp them.

Intermediate Site Visits: We will visit the site during construction at times appropriate to observe the work in progress in conformance with the design intent of the bid documents and to discuss and assist in coordinating solutions. We will provide a written report after each visit. Intermediate site visits and related travel within this scope of work will be limited to:
 Two partial personnel-day visits
Final Checkouts: Based upon written notice from the Contractor that the work within our field is complete, we will provide a preliminary and a final checkout of systems in our scope. A written punchlist will be provided. Further backcheck of systems will be considered an additional service. We will include in our specifications a clause stating that if we are requested to review systems that are incomplete in actuality, the Contractor will be backcharged for a repeat checkout. Checkout time will be limited to:
 Four personnel-days of checkout sessions

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 5 of 7
Project Schedule
This proposal assumes the following schedule:
 Design February – April 2023
 Agency Review/Bid May – June 2023
 Construction Administration July – December 2023
Should this schedule be extended due to causes other than our own, our fees will be equitably adjusted.

Fees
Compensation for the services outlined herein will be billed on a fixed fee plus reimbursable expenses basis. Fees will be as follows. Expenses are not included in these fees.

Phase Base Fee
 Design $27,500
 Agency Review/Bid $2,500
 Construction Administration $14,500
 Total Fee $44,500
The Shalleck Collaborative’s hourly rates for 2023 are as follows:

Employee Rate
 Principal $185-$280
 Project Manager and Systems Designer $140-$185
 Draftsperson $130-$150
These rates may be adjusted annually as of January 1st of each year. Invoices will be issued monthly and are due within 30 days.

Reimbursable Expenses
Reimbursable expenses are not included in the fee limits quoted above. Expenses will be billed at cost plus a 10% mark-up. Expenses typically include:
 Travel to meetings and the project site from Berkeley, CA  Meals during meetings or site visits
 Exchange or cancellation fees for canceled or rescheduled meetings  Printing/plotting costs and delivery charges
Expenses beyond of the number of printings or meetings/site visits as outlined above shall be billed as an additional service.

Additional Compensatory Items
Where the Architect is mentioned in materials and promotion for the project, The Shalleck Collaborative, Inc. will be credited as AV Consultant.

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 6 of 7
Additional Services
Services outside of those within this proposal will be considered additional and will not be provided unless authorized in writing by the Architect. They will be provided on a time and materials basis and billed at the rates listed above.

Termination
An agreement may be terminated by either party should the other party fail substantially to perform under the terms of the agreement, and after good faith has been extended by stipulating in writing that cause is immanent. Termination shall be effective ten working days after written notice is received. Fees and expenses shall be paid to The SC through the time that termination becomes effective and shall include fees related to the orderly termination of this agreement including but not limited to demobilization, associated overhead costs and all other expenses directly resulting from the termination.

Ownership and Use of the Documents
All reports, drawings, specifications, computer files, field data, notes and other documents and instruments (collectively called “the documents”) prepared by The SC as instruments of service shall remain the property of The SC. The SC shall retain all common law, statutory and other reserved rights including copyright thereto. License to use and reprint the documents for use on this specific project by the Client shall be granted. No party outside of The SC may reuse or make any modification to the documents without the prior written authorization of The SC.

The Client shall agree, to the fullest extent permitted by law, to indemnify and hold harmless The SC, its officers, directors, employees and its subconsultants against any damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising from or allegedly arising from or in any way connected with the unauthorized reuse or modification of the documents by the Client or any person or entity that acquires or obtains the documents from or through the Client without the written authorization of The SC.

Other Terms and Conditions
When included in The SC’s scope of services, budget recommendations are prepared on the basis of The SC’s experience and qualifications and represent The SC’s judgment as a professional generally familiar with the industry. However, since The SC has no control over the cost of labor, materials, administrative means, timing, equipment or services furnished by others, Contractors’ methods of determining prices, or competitive bidding or market conditions, The SC can not and does not guarantee that proposals, bids, or actual construction cost will not vary from The SC’s budget recommendations.

Record document services or plotting on materials other than vellum/bond are not included in this proposal but are available as an additional service.

Neither warranty nor post occupancy services are included in this proposal.

Work with respect to the discovery, identification or remediation of hazardous materials is not included in this proposal.

We will not provide marketing or fundraising materials for the facility.

Los Altos Hills - Town Council Chambers January 31, 2023 Proposal for AV Consulting Services Page 7 of 7
Other terms shall be per an applicable standard AIA contract to be executed shortly after notice to proceed.

Authorization
If this proposal is accepted, please return one originally signed copy or forward an agreement of your making for our review and signature. If work is to begin prior to the execution of a contract, we will require a written authorization to proceed and letter of intent that references this proposal. Should an agreement not be reached for any reason after authorization to proceed is issued, all fees and expenses provided through the date of such resolution shall be paid to The SC.

We look forward to working with you.

Sincerely,
Ian Hunter, CTS-D
Principal, The Shalleck Collaborative, Inc.

Agreed:

Name, Title date

Town of Los Altos Hills
WHEREAS, Marsha Deslauriers has served as CHAC’s Executive Director for over six years; and WHEREAS, under Marsha’s leadership, CHAC expanded its impact in the community while continuing to deliver mental health services and programs, and turned no one away; serving over 87,000 youth, adults, couples and families; and
WHEREAS, Marsha executed a strategic plan to improve lives and strengthen communities through access to comprehensive and culturally responsive mental health services in northern Santa Clara County; and, WHEREAS, Marsha successfully led CHAC to pivot to tele-health within 5 days due to the COVID19 pandemic; and
WHEREAS, Marsha maintained partnerships with the Mountain View, Los Altos, and Sunnyvale school districts to strengthen and expand services to include additional prevention and crisis intervention supports for children in kindergarten through high school; and WHEREAS, Marsha maintained family resource centers in Mountain View, Sunnyvale, and Cupertino which offered critical supports to strengthen family connections, early literacy, and positive parenting in partnership with FIRST 5 Santa Clara County; and
WHEREAS, in 2017, Marsha securing support from the city of Mountain View through the Community Development Block Grant program, renovated the CHAC building to create a welcoming, safe space; and
NOW THEREFORE, the City Council of the Town of Los Altos Hills recognizes and expresses its appreciation to
Marsha Deslauriers
for her many contributions and commitment to the Los Altos Hills community and wishes her a very happy and healthy retirement.

DATED: March 16, 2023
BY: ________________________
Linda Swan, Mayor
ATTEST: ________________________
Deborah Padovan, City Clerk
roclamation
AGENDA ITEM #4.F

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE

MEMORANDUM OF AGREEMENT WITH OTHER SANTA CLARA VALLEY

MUNICIPALITIES TO ALLOW FOR CONTINUATION OF THE SANTA

CLARA VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AMENDMENT
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Approve the Fourth Amendment (Attachment 2) to the Memorandum of Agreement with other Santa Clara Valley municipalities to allow for continuation of the Santa Clara Valley Urban Runoff Pollution Prevention Program and authorize the City Manager to execute the amendment.

BACKGROUND:

The Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) was originally formed in 1990 through a Memorandum of Agreement (MOA) among Santa Clara Valley-based local government, including the Town of Los Altos Hills. SCVURPPP assists local government members to comply with a California Regional Water Quality Control Board (Water Board)’s San Francisco Bay Municipal Regional Stormwater National Pollutant Discharge Elimination System (NPDES) Permit for discharging stormwater runoff from the municipal separate storm sewer systems. The SCVURPPP consortium is comprised of the Santa Clara Valley Water District (Valley Water), the County of Santa Clara, and thirteen cities and towns, including the Town of Los Altos Hills.

Most Bay Area municipalities, including members of the SCVURPPP, were reissued a NPDES Stormwater Permit last spring, which became effective on July 1, 2022. This permit includes many of the requirements that were included in previous municipal regional Stormwater Permits. It also contains several new requirements designed to further address high priority water quality issues in Bay Area receiving waters.

In addition to helping negotiate the Stormwater Permit’s requirements with the Water Board, the SCVURPPP staff supports its members in complying with the permit’s requirements. This work includes coordination of efforts and leveraging of resources among the SCVURPPP’s participants for community outreach, water quality monitoring, research and development, collaboration with other stormwater programs, and reporting to the Water Board as required.

AGENDA ITEM #4.G
W.K.

P.P.

Staff Report to City Council Page 2
SCVURPPP Fourth Amendment
March 16, 2023
DISCUSSION:

SCVURPPP has been an effective program to its local government members. SCVURPPP and member agencies have received several national awards issued by the U.S. Environmental Protection Agency. Since the original formation, all participating local government members have authorized the continuation of the SCVURPPP through adoption of non-substantive amendments to the MOA.

The current term of the SCVURPPP MOA, as established through its last amendment, is set to expire one year after the effective date of a new Stormwater Permit issued by the Water Board, which is on June 30, 2023. The Management Committee overseeing SCVURPPP has voted to have the members submit an amendment to extend its term for another period running a year beyond the new Stormwater Permit’s duration. In support of the requested amendment approvals, the Management Committee directed a review of the SCVURPPP’s internal controls, practices, and performance by the firm, Hilton, Farnkopf and Hobson (HF&H). The review was completed in January 2023 and concluded that SCVURPPP functions and budget are appropriately managed and in line with other Bay Area stormwater programs.

Based on the MOA’s terms, extensions of SCVURPPP term must be unanimously approved by all participating municipalities within three months of being proposed. The Management Committee adopted such a recommendation on January 19, 2023, so that the participating municipalities would have until April 19, 2023, to consider this matter and execute approvals.

Staff recommends acceptance of the amendment to a prior MOA with other Santa Clara Valley municipalities to allow continuation of SCVURPPP.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b). 2023 CITY COUNCIL WORK PLAN:

This action is not identified on the 2023 City Council Work Plan, but it supports the Council value and priority area of “Protect & Maintain Infrastructure.” FISCAL IMPACT:

The Town will continue to contribute the Town’s share (0.43%) of the SCVURPPP budget, which is estimated to be $24,339 for FY2023-24.

ATTACHMENTS:

1. Resolution

2. Fourth Amendment to MOA for SCVURPPP

RESOLUTION _________

RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE

MEMORANDUM OF AGREEMENT WITH OTHER SANTA CLARA VALLEY

MUNICIPALITIES TO ALLOW FOR CONTINUATION OF THE SANTA CLARA

VALLEY URBAN RUNOFF POLLUTION PREVENTION PROGRAM AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT
WHEREAS, the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) was originally formed in 1990 through a Memorandum of Agreement (MOA) among Santa Clara Valley-based local governments, including the Town of Los Altos Hills; and WHEREAS, SCVURPPP assists local government members to comply with a California Regional Water Quality Control Board’s San Francisco Bay Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit for discharging stormwater runoff from the municipal separate storm sewer systems; and
WHEREAS, SCVURPPP consortium is comprised of the Santa Clara Valley Water District, the County of Santa Clara, and thirteen cities and towns, including the Town of Los Altos Hills; and
WHEREAS, SCVURPPP staff provides assistance to help negotiate the Stormwater Permit’s requirements with the California Regional Water Quality Control Board and supports its members in complying with the permit’s requirements; and WHEREAS, the current term of the MOA governing the SCVURPPP, as established through its last amendment, is set to expire on June 30, 2023, one year after the effective date of a new Stormwater Permit issued by the California Regional Water Quality Control Board; and WHEREAS, the Management Committee of SCVURPPP adopted that extensions of SCVURPPP term must be unanimously approved by all participating municipalities by April 19, 2023; and
WHEREAS, the requested extension of the MOA’s term will allow SCVURPPP to continue and serve the participating municipalities throughout the new Stormwater Permit’s term and to help negotiate reissuance of the successive Stormwater Permit by the California Regional Water Quality Control Board; and
WHEREAS, the Town has read and considered the Fourth Amendment to a prior MOA with other Santa Clara Valley Municipalities to allow for continuation of SCVURPPP.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

Attachment 1

1. The Town of Los Altos Hills hereby accepts the Fourth Amendment to a prior Memorandum of Agreement with other Santa Clara Valley Municipalities.

2. The City Manager is hereby authorized execute the Fourth Amendment to the Agreement on behalf of the Town.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

1 FOURTH AMENDMENT TO AGREEMENT

PROVIDING FOR IMPLEMENTATION OF

THE SANTA CLARA VALLEY URBAN RUNOFF

POLLUTION PREVENTION PROGRAM

THIS FOURTH AMENDMENT TO AGREEMENT PROVIDING FOR

IMPLEMENTATION OF THE SANTA CLARA VALLEY URBAN RUNOFF
POLLUTION PREVENTION PROGRAM (the “Amendment”) is entered into by and between the SANTA CLARA VALLEY WATER DISTRICT, a local public agency of the State of California (“District”); CITY OF CAMPBELL, a municipal corporation of the State of California; CITY OF CUPERTINO, a municipal corporation of the State of California; CITY OF LOS ALTOS, a municipal corporation of the State of California; TOWN OF LOS ALTOS HILLS, a municipal corporation of the State of California; TOWN OF LOS GATOS, a municipal corporation of the State of California; CITY OF MILPITAS, a municipal corporation of the State of California; CITY OF MONTE SERENO, a municipal corporation of the State of California; CITY OF MOUNTAIN VIEW, a municipal corporation of the State of California; CITY OF PALO ALTO, a municipal corporation of the State of California; CITY OF SAN JOSE, a municipal corporation of the State of California; CITY OF SANTA CLARA, a municipal corporation of the State of California; CITY OF SARATOGA, a municipal corporation of the State of California; CITY OF SUNNYVALE, a municipal corporation of the State of California; and COUNTY OF SANTA CLARA, a political subdivision of the State of California.

All of the above-mentioned entities are hereinafter collectively referred to as “Parties” or individually as “Party.”

RECITALS
A. The Parties previously entered into that certain Agreement Providing For Implementation of the Santa Clara Valley Urban Runoff Pollution Prevention Program (the “Agreement” or “MOA”) pursuant to which the Parties established certain terms and conditions relating to the implementation and oversight of the Santa Clara Valley Urban Runoff Pollution Prevention Program (the “Program”), including a cost sharing allocation, which was appended thereto as Exhibit A. Unless otherwise set forth herein, all terms shall have the meaning set forth in the Agreement as amended. A copy of the Agreement inclusive of Exhibit A is attached hereto as Appendix 1. A copy of the Agreement inclusive of all of its previous amendments is available via the internet at https://scvurppp.org/wpcontent/uploads/2019/10/MOA_2016_complete_package_DEC_2016.pdf); B. The Agreement originally provided for a five-year term, which, based on its execution, was set to conclude on or about March 10, 2005. However, on or about February 20, 2005, the Parties unanimously entered into a First Amendment to the Agreement, which extended the term of the Agreement by one additional year; Attachment 2

2 C. The Parties thereafter unanimously entered into a Second Amendment to the Agreement, which extended the term of the amended Agreement by “one fiscal year beyond the termination date of the (then) next NPDES Permit issued to the Parties, including any administrative extension of the (then) next NPDES Permit’s term which occurred pursuant to the NPDES regulations.” The next NPDES permit applicable to the Parties (and others) was subsequently adopted by the California Regional Water Quality Control Board, San Francisco Bay Region (“RWQCB SFBR”) on October 14, 2009 and was known as the Municipal Regional Permit (“MRP”) because it covered numerous public agencies in the San Francisco Bay Region in addition to the Parties. The MRP was then administratively extended until a new NPDES Permit applicable to the Parties (and the other public entities in the San Francisco Bay Region) was adopted by the California Regional Water Quality Control Board, San Francisco Bay Region, on November 19, 2015 (“MRP 2.0”). MRP 2.0 became effective on January 1, 2016 and was originally scheduled to terminate on December 31, 2020; D. The Parties thereafter unanimously entered into a Third Amendment to the Agreement, which once again extended the term of the amended Agreement by “one fiscal year beyond the termination date of the next NPDES Permit issued to the Parties, including any administrative extension of the next NPDES Permit’s term which occurred pursuant to the NPDES regulations.” MRP 2.0 was then administratively extended, largely due to the COVID-19 pandemic, until a new NPDES Permit applicable to the Parties (and the other public entities in the San Francisco Bay Region) was adopted by the California Regional Water Quality Control Board, San Francisco Bay Region, on May 11, 2022 (“MRP 3.0”). MRP 3.0 became effective on July 1, 2022 and is currently scheduled to terminate on June 30, 2027 unless administratively extended; E. The Parties expect to utilize the Program to continue to represent their interests relative to MRP 3.0 (including with respect to an administrative appeal of its adoption that the State Water Resources Control Board is considering to pursue on its own motion), to help them effectuate certain aspects of compliance with MRP 3.0, and, beyond that, in negotiating the terms of a further renewed NPDES Permit when MRP 3.0 nears the end of its anticipated five-year term and any administrative extension provided thereto;
F. The Parties also expect to continue to utilize the Program’s preferred approach of achieving consensus to resolve issues and reach decisions, and to rely on the Majority Vote mechanism set forth in Section 2.08 of the Agreement at the Management Committee level only when consensus-based resolutions appear or become elusive; G. The Parties now desire to update the Agreement as previously amended and further extend the term of the MOA as set forth below; H. Section 7.02 of the MOA provides that it may be amended by the unanimous written agreement of the Parties and that all Parties agree to bring any proposed amendments to their Council or Board, as applicable, within three (3) months following acceptance by the Management Committee; and

3 I. The Program’s Management Committee accepted this Amendment for referral to the Parties’ Councils and/or Boards at its meeting on January 19, 2023.

NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE AS
FOLLOWS:

1. Recognition of Current Permit. Recital F of the Agreement, as previously amended, is hereby further amended by the addition of the following subsections:

6. Order No. R2-2009-0074 (the Municipal Regional Permit, NPDES Permit CAS612008); adopted October 14, 2009 and amended by the RWQCB SFBR on November 28, 2011;

7. Order No. R2-2015-0049 (MRP 2.0, NPDES Permit CAS612008); adopted by the RWQCB SFBR on November 19, 2015;

8. Order No. R2-2022-0018 (MRP 3.0, NPDES Permit CAS612008); adopted by the RWQCB SFBR on May 11, 2022.

2. Extension of Term of Agreement. Sections 6.02 and 6.02.01 of the Agreement, as previously amended, are hereby replaced as follows:

This Agreement shall have a term extending one fiscal year beyond the date of termination of MRP 3.0; such termination date shall, however, be deemed to include any administrative extension of MRP 3.0 which occurs or arises pursuant to the NPDES regulations or any modification of the MRP 3.0
termination date that arises from an NPDES permitting action undertaken by the RWQCB SFBR or California State Water
Resources Control Board.

3. Superseding Effect. This Fourth Amendment of the Agreement shall supplement all prior amendments of the Agreement and supersede any conflicting provisions of the prior amendments of the Agreement.
[remainder of page intentionally blank]

4 IN WITNESS WHEREOF, the Parties have executed this Fourth Amendment effective as of the last date indicated below or April 19, 2023, whichever arises earlier.

Santa Clara Valley Water District: By: ____________________________________ Name: ____________________________________
Title: ____________________________________
Date: ____________________________________
County of Santa Clara: By: ____________________________________ Name: ____________________________________
Title: ____________________________________
Date: ____________________________________
City of ____________________: By: ____________________________________ Name: ____________________________________
Title: ____________________________________
Date: ____________________________________

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH O. NELSON & SON, INC. FOR

EMERGENCY SINKHOLE REPAIR ON PAGE MILL ROAD AND

REMOVAL OF SEDMENTS AND CATTAILS IN MATADERO CREEK
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council adopts the attached resolution authorizing the City Manager to execute an amendment to the agreement with O. Nelson & Son, Inc. for emergency sinkhole repair on Page Mill Road and removal of sediments and cattails in Matadero Creek.

DISCUSSION:

At the January 24 Council Meeting, the City Council adopted Resolution No. 05-23 approving and authorizing execution of an agreement between the Town of Los Altos Hills and O. Nelson & Son, Inc. for an emergency sinkhole repair due to the atmospheric river event that impacted Page Mill Road and included the removal of sediments and cattails in Matadero Creek along Page Mill Road for an amount not to exceed $200,000.00 (Attachment 2). The cost of the work for the agreement was based on time and materials.

Due to an unforeseen additional work related to handling and transporting of debris from the sediments and cattail removal, a change order was required for an amount of $12,040.99 (Attachment 3). Due to the change order, the final contract amount increased to $210,991.92.

Staff recommends that the City Council approve an amendment (Attachment 4) to the agreement with O. Nelson & Son, Inc. to increase the final contract amount by $10,991.92 to cover the cost of the change order. All work durations and costs were tracked and verified by staff.

ENVIRONMENTAL REVIEW
Restoration or rehabilitation of deteriorated or damaged structures and facilities to meet current standards of public health and safety is defined under California Environmental Quality Act (CEQA) Section 15301(d) as Categorically Exempt.
2023 CITY COUNCIL WORK PLAN:

This action was not identified on the 2023 City Council Work Plan, but it supports the council priority to Maintain Quality of Life and protect and maintain infrastructure.

AGENDA ITEM #4.H
W.K.

P.P.

Staff Report to City Council Page 2
Amendment to Agreement with O. Nelson & Son, Inc.

March 16, 2023

FISCAL IMPACT
The additional contract amount of $10,991.92 can be funded from the $200,000 of emergency fund appropriation as part of the FY2022-23 Mid-Year Budget Amendment approved by City Council on February 16. There is no additional fiscal impact.

Staff will be submitting the emergency work expenditures/costs related to the atmospheric river storm events to California Governor’s Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA) to seek reimbursements.

ATTACHMENTS

1. Resolution

2. Agreement with O. Nelson & Son, Inc.

3. Change Order

4. Amendment

RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH O. NELSON &
SON, INC. FOR EMERGENCY SINKHOLE REPAIR ON PAGE MILL ROAD

AND REMOVAL OF SEDMENTS AND CATTAILS IN MATADERO CREEK
WHEREAS, on January 6, 2023, the Town of Los Altos Hills and O. Nelson & Son, Inc. entered into an agreement for an emergency sinkhole repair on Page Mill Road and removal of sediments and cattails in Matadero Creek along Page Mill Road (“Agreement”); and
WHEREAS, due to an unforeseen additional work related to handling and transporting of debris from the sediments and cattail removal for a change order amount of $12,040.99, the final contract total amount increased to $210,991.92; and WHEREAS, staff recommends that the City Council approve an amendment to the agreement with O. Nelson & Son, Inc. to increase the final contract amount by $10,991.92 to cover the cost of the change order.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby approve an Amendment and authorize the City Manager to execute the Amendment between the Town of Los Altos Hills and O. Nelson & Son, Inc. on behalf of the Town.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Linda Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk
Attachment 1

Attachment 2

Attachment 3

AMENDMENT

TO CONTRACT AGREEMENT BETWEEN THE TOWN OF LOS ALTOS HILLS AND O. NELSON & SON, INC. FOR EMERGENCY REPAIR OF SINKHOLE ON

PAGE MILL ROAD NORTH OF PASEO DEL ROBLE ROAD AND REMOVAL OF

SEDIMENTS AND CATTAILS IN MATADERO CREEK ALONG PAGE MILL ROAD This amendment (“Amendment”) by and between the Town of Los Altos Hills (“TOWN”) and O. Nelson & Son, Inc. is dated for references purposes as of March 16, 2023, with reference to the following facts:

RECITALS
WHEREAS, on January 6, 2023, TOWN and O. Nelson & Son, Inc. entered into an agreement entitled “Agreement” Between the Town of Los Altos Hills and O. Nelson & Son, Inc. for Emergency repair of the sinkhole on Page Mill Road north of Paseo Del Roble Road and removal of sediments and cattails in Matadero Creek along Page Mill Road, (“Agreement”); and
WHEREAS, both parties desire to amend the Agreement in order to modify the compensation of the Agreement.

NOW THEREFORE, in consideration of the covenants, conditions and promises hereinafter contained, to be kept and performed by the parties hereto, TOWN and O.

Nelson & Son, Inc. agree that the following section of the aforesaid agreement dated January 6, 2023, is amended to read as follows:

1. Revision to the first paragraph of Section 4 (with additions in italics and deletions in strikethrough)
Section 4. COMPENSATION. TOWN shall pay CONTRACTOR an amount not to exceed Two Hundred Thousand dollars and zero cents ($200,000) Two Hundred Ten Thousand Nine Hundred Ninety-One dollars and Ninety-Two cents ($210,991.92) within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount.

All other provisions of the Agreement remain in effect and unchanged.

Attachment 4

This amendment shall become effective upon its approval and execution by the TOWN.

In witness whereof, this Amendment has been executed as of the date set forth above.

CONTRACT COORDINATOR and
representative for TOWN: CONTRACTOR:

WooJae Kim
Public Works Director
Town of Los Altos Hills By: ___________________________ 26379 Fremont Road Signature Date
Los Altos Hills, CA 94022
___________________________
Print name, Title
TOWN OF LOS ALTOS HILLS:

By: __________________________
Peter Pirnejad, City Manager, Date

TOWN OF LOS ALTOS HILLS March 16, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE A

REQUEST FOR PROPOSAL FOR ANNUAL LANDSCAPE

MAINTENANCE SERVICES
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council authorizing the City Manager to issue a Request for Proposal for Annual Landscape Maintenance Services.

BACKGROUND:

The current landscaping maintenance services agreement for the Town Hall, Arastradero Path, Edith Park, Foothill College and El Monte Pedestrian and Bike Path, Fremont Road Path, and Westwind Community Barn is expiring June 30, 2023.

DISCUSSION:

Staff is planning to issue a Request for Proposal (RFP) to solicit proposals from qualified landscaping maintenance companies with expertise in vegetation management, irrigation, water management, landscaping, pest control without harmful chemicals, soils, and fertilizers to maintain the landscaping at the Town Hall, Arastradero Path, Edith Park, Foothill College and El Monte Pedestrian and Bike Path, Fremont Road Path, and Westwind Community Barn in a scheduled and professional manner. As an option, staff will also obtain proposals for the landscaping maintenance of a portion of Purissima Park including parking lot and pathways.

In order to prioritize the construction and maintenance of pathways, resources of the Town’s maintenance staff may need to be shifted to focus on pathways. An option to allow this is to outsource the maintenance of portions of Purissima Park. Currently, the maintenance staff spends approximately 1,000 hours per year working on Purissima Park. While the in-house maintenance crew would continue to support getting the baseball fields ready for Little League, staff expects outsources approximately 800 hours (twoperson crew, half a day, and twice a week) would not impact the quality of the parks and ground.

Staff will seek proposals from landscaping maintenance companies to perform weekly maintenance of Town’s sites that involves a full range of landscaping activities including irrigation systems operation. Purissima Park, including parking lot and paths, will require AGENDA ITEM #4.I
W.K.

P.P.

Staff Report to City Council Page 2
Landscaping Maintenance Services RFP
March 16, 2023
maintenance twice a week during the baseball seasons, which is January through June and September to November. The landscaping activities encompass tree, shrub, and ground covering trimming, edging, fertilization, soil deficiency remediation, weeding, weed abatement, and pest control (without the use of harmful chemicals). Irrigation systems operations includes the maintenance, adjustment, installation, and repair of a variety of components, such as: irrigation controllers, valves, moisture sensing devices and sprinkler heads of a variety of manufactured brands and models.

The scope of services includes all work involved to perform the landscape maintenance at seven (7) landscape sites described in the table below for a period of one year starting July 1, 2023, with an option to extend the contract one additional year.

Site ID No Site name Address
S-01 LAH Town Hall 26379 Fremont Road
S-02 Arastradero Path Arastradero Rd. and Stirrup
S-03 Fremont Road Path Fremont Road Concepcion Rd. to Edith Ave.

S-04 Edith Park
Edith Ave. & Fremont Rd.

S-05
Foothill College & El Monte
Pedestrian and Bike Path

El Monte Road
Moody Rd. to Stonebrook
S-06 Westwind Community Barn 27210 Altamont Road
Optional
S-07 Purissima Park 27500 Purissima Road
Staff will return to Council for the award of the Annual Landscaping Maintenance Services agreement in May or June 2023 after the solicitation of the proposal and once a landscaping maintenance company has been determined.

ENVIRONMENTAL REVIEW
Maintenance of existing landscaping is defined under California Environmental Quality Act (CEQA) Section 15301(h) as Categorically Exempt.
2023 CITY COUNCIL WORK PLAN:

This action was not identified on the 2023 City Council Work Plan, but it supports the council priority to Maintain Quality of Life and protect and maintain infrastructure.

Staff Report to City Council Page 3
Landscaping Maintenance Services RFP
March 16, 2023

FISCAL IMPACT
The cost for the current annual landscaping maintenance for the six sites is $115,320, which does not include Purissima Park. If Purissima Park is added, staff anticipates the total annual maintenance cost to be between $160,000 to $200,000 for the new contract, factoring in inflation. The landscaping maintenance agreement would be funded through General, Pathways, and Westwind Barn Funds accordingly.

ATTACHMENTS

1. Resolution

2. Draft Request for Proposal

RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO

ISSUE A REQUEST FOR PROPOSAL FOR ANNUAL LANDSCAPE

MAINTENANCE SERVICES
WHEREAS, the contract between The Town of Los Altos Hills and the current landscaping contractor is set to expire on June 30, 2023; and WHEREAS, the Town of Los Altos Hills (Town) is seeking the services of an experienced and qualified landscape maintenance company with expertise in vegetation management, irrigation, water management, landscaping, pest control without harmful chemicals, soils, and fertilizers to maintain the landscaping at the Town Hall, Arastradero Path, Edith Park, Foothill College and El Monte Pedestrian and Bike Path, Fremont Road Path, and Westwind Community Barn in a scheduled and professional manner; and WHEREAS, as an option, staff will also obtain proposals for the landscaping maintenance of Purissima Park including the parking lot and pathways; and WHEREAS, the scope of services includes all work involved to perform the landscape maintenance at seven landscape sites for a period of one year starting July 1, 2023, with an option to extend the contract one additional year; and
WHEREAS, the Annual Landscaping Maintenance Services would be funded through General, Pathways, and Westwind Barn Funds accordingly.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby authorize the City Manager to issue a Request for Proposal for the Annual Landscaping Maintenance Services.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Attachment 1

By:

Linda Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk

Town of Los Altos Hills
Public Works Department
26379 Fremont Road
Los Altos Hills, CA 94022
Request for Proposal
Annual Landscape Maintenance Services
Issue: March 17, 2023
Proposals Due:

April 13, 2023, at 4:00PM PDT
Pre-Proposal Meeting (Mandatory)
Thursday, March 30, 2023, at 1:00 p.m.

Contact: Melissa Elian
Phone: (650) 947-2517
Email: [email protected]
Attachment 2

RFP – Annual Landscaping Maintenance Services Page 1
Town of Los Altos Hills
Town of Los Altos Hills
REQUEST FOR PROPOSAL – ANNUAL LANDSCAPING MAINTENANCE SERVICES

PURPOSE
The Town of Los Altos Hills (Town) is seeking the services of an experienced and qualified Landscape Maintenance Contractor with expertise in vegetation management, irrigation, water management, landscaping, soils, and fertilizers to maintain the assigned Town properties in a scheduled and professional manner for a period of one year, with an option to extend the services one additional year.

PROJECT
The scope of services includes all work to perform landscape maintenance at six (6) landscape sites with the seventh site (Purissima Park) as an optional site (pending proposal and budget) as described on the attached Exhibit “B” titled, “Town Los Altos Hills Landscape Sites Listing and Mapping.” Landscape Sites Listing are subject to update by the Town at any time. The contractor shall perform weekly maintenance of Town’s specified sites for a period of one year starting July 1, 2023, with an option to extend one additional year. The Town’s seven (7) sites require a full range of professional knowledge in various landscaping activities including irrigation systems operation.

Purissima Park (Map ID S-07), including the parking lot and paths, is an optional site that Town will consider including in the Annual Landscaping Maintenance Services agreement depending on the proposals and the Town’s budget. In addition to typical maintenance, Purissima Park will require maintenance twice a week during the baseball season, which is January to June and September to November.

The landscaping activities encompass tree/shrub/ground covering trimming, edging, fertilization, soil deficiency remediation, weeding, weed abatement, and pest control (without using harmful pesticide chemicals). Irrigation systems operations includes the maintenance, adjustment, installation and repair of a variety of components, such as: irrigation controllers, valves, moisture sensing devices, and sprinkler heads of a variety of manufactured brands and models. The contractor should have knowledge and experience in maintaining native vegetation. The selected contractor will work closely with the Public Works staff. The complete list of the scope of services and the requirements for such are included in Exhibit “A.” The scope of service included in Exhibit “A” will become part of the executed agreement.

Contractor must self-perform all required work without subcontractor services.

REQUEST FOR PROPOSAL (RFP) AND CONTRACT AWARD TIMELINE
Mandatory Job Walk/Pre-Proposal Meeting 03/30/2023 1:00 p.m.

Deadline to Submittal questions 04/07/2023, 4:00 p.m.

Response to Questions 04/11/2023
Submission Deadline for Proposal 04/13/2023, 4:00 p.m.

RFP – Annual Landscaping Maintenance Services Page 2
Town of Los Altos Hills

MANDATORY JOB WALK/PRE-PROPOSAL MEETING
A mandatory pre-proposal site visit will be held at 1:00 p.m. on Thursday, March 30, 2023.

Prospective Proposers will meet at Town Hall located at 26379 Fremont Road, Los Altos Hill, CA 94022. After congregating at the Town Hall at 1:00 p.m., Town staff and attendees will visit the following sites:

MapIDNo Site name Address
S-01 LAH Town Hall 26379 Fremont Road Los Altos Hills
S-02

Arastradero path Arastradero Rd. and Stirrup Way Los Altos Hills S-03

Fremont Road Path
Fremont Road
Concepcion Rd. to Edith Ave. Los Altos Hills
S-04 Edith Park Edith Ave. & Fremont Rd. Los Altos Hills S-05
Foothill College & El Monte
Pedestrian and Bike path
El Monte Road
Moody Rd. to Stonebrook Dr. Los Altos Hills
S-06 Westwind Community Barn 27210 Altamont Road Los Altos Hills S-07
Purissima Park including
Parking Lot and Paths 27500 Purissima Road Los Altos Hills There will be a sign in sheet for the pre-proposal meeting.

REQUIREMENTS AND DETAILS
Contractors participating in the RFP process must meet the following minimum qualifications to be considered:

1. The contractor will be a financially sound company primarily engaged in professional landscape maintenance in the State of California.

2. Have successfully completed a minimum of three (3) projects of comparable size and scope to this project, within the past five (5) years with references provided in proposal.

3. The contractor shall be able to provide personnel who have been fully trained in all phases of landscaping and irrigation systems operation, maintenance, adjustment and repair.

Contractor’s personnel should also have familiarity with all types of components including irrigation controllers, valves, moisture sensing devices and sprinkler heads of a variety of brands and models. The contractor and staff shall have expertise and experience in vegetation management, irrigation, water management, landscaping, pest control (without harmful chemicals), soils, and fertilizers.

RFP – Annual Landscaping Maintenance Services Page 3
Town of Los Altos Hills
a. The contractor’s personnel shall include a manager/superintendent with experience in landscape maintenance supervision, who is able to receive and carry out instructions, either verbal or written, as given by the Town. b. The contractor’s staffing shall include at least one irrigation manager and one dedicated irrigation specialist.

4. Contractor shall hold a valid C-27 (Landscaping Contractor) California Contractor’s License and meet all current licensing and registration requirements, as may be required by the State of California Contractor State License Board (CSLB), the California Department of Industrial Relations (DIR), and the Town of Los Altos Hills without any official unresolved record of complaints registered or filed with the California Department of Consumer Affairs.

5. Able to provide proof of current insurance coverage in accordance with the Town’s insurance requirements.

6. Able to sign the completed Agreement shown in the TERMS AND CONDITIONS, Exhibit “E.” Town will not accept any requests for revisions to the Agreement terms.

7. Contractor shall provide a current and acceptable Injury and Illness Prevention Program (IIPP) to the Town.

8. Contractor shall abide by Ordinance 606 (Exhibit F) describing allowed use of Leaf Blowers including reduced noise which becomes effective July 1, 2023, for new contracts.

SUBMISSION REQUIREMENTS
For the proposal to be considered responsive, the contractor must submit all information requested in this RFP in the proposal. Failure to submit all required information, forms and documents in the proposal may result in disqualification. Proposals must be submitted on or before the closing date and time. Proposals received after the closing date and time will be considered non- responsive. It is the contractor’s responsibility to ensure that their proposal has been received by the Town.

The following information, forms and documents are to be submitted with the Proposal:

1. Services Detail Statement: A detailed scope of services, methodology, and frequency of services that comprehensively defines and describes the individual tasks involved in performing the Landscaping Maintenance services. This statement may be based on, but is not limited to, the information provided in the SCOPE OF SERVICES, Exhibit “A” of this RFP.

The Services Detail Statement should be on company letterhead and be no longer than 15 pages.

2. Fee Schedule: The Contractor shall provide a Fee Schedule table showing fully burdened labor rates for all labor categories of employees envisioned to provide services that align with the work.

RFP – Annual Landscaping Maintenance Services Page 4
Town of Los Altos Hills
The Fee Schedule shall provide a fee for each site grouped by “Job No” shown by Exhibit “B” and then summed to a TOTAL FEE. The Fee Schedule shall also provide rates and/or unit prices for any corrective work as described in Exhibit “A.” Please present information legibly and ensure all calculations are correct, as this Fee Table will be utilized to review invoices.

Prices/rates shall be valid for the term of the proposal contract and include all labor, equipment, materials, fees, permits, traffic control, tools and equipment, transportation, overhead, travel, profit, insurance, sales and other taxes, license, incidentals, and all other related costs necessary to meet the work requirements described in Exhibit A.

The Town makes no guarantees that the full value of the contract will be paid to the contractor. The Town will compensate the Contractor based on the sites and work performed and the unit prices in the Fee Schedule provided in the proposal.3. Contractor’s Business Statement and References, Exhibit C: Provide details of contractor’s company, references of relevant projects (minimum of 6) including comprehensive project/contract description, valid project contact information, qualifications and current pre-qualified vendor status. If necessary, extra pages may be attached to the provided form to expand on contractor’s profile or references. Include copies of any required licenses or certifications, as separate attachments.

4. Submission of Proposal: The contractor’s proposal must be mailed or hand-delivered (three hardcopies) to the following address in a sealed envelope or emailed to the Town Contact (single electronic copy) on or prior to the Submission Deadline:

Town of Los Altos Hills – Public Works Department
26379 Fremont Road
Los Altos Hills
CA 94022
Attention: Melissa Elian-Carrillo
Town Contact Email: [email protected] It is the contractor’s responsibility to confirm that the Town is in receipt of proposal. Late proposals will not be accepted. Faxed proposals will not be accepted.

EVALUATION PROCESS AND SELECTION CRITERIA
Selection of the Contractor will be based upon a competitive selection process. All elements of the pricing proposal will be considered include responsiveness of proposal and price. Criteria to be evaluated shall include the following:

1. Experience, references, and past performance under a similar scope of Services

2. Cost to perform the required services stated in the SCOPE OF SERVICES, Exhibit “A” and identified in the contractor provided Fee Schedule.

RFP – Annual Landscaping Maintenance Services Page 5
Town of Los Altos Hills

3. Contractor capabilities and references as related to the requirements in the Scope of Services.

PREVAILING WAGES
Certain labor categories under this project are subject to prevailing wages as identified in the State of California Labor Code Sections 1720 et seq and 1770 et seq. which require the payment of prevailing wage rates and the performance on certain “public works” and “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, contractor agrees, to fully comply with such Prevailing Wage Laws, if applicable.

The contractor to whom a contract for the work is awarded shall comply with the provision of the California Labor Code. A copy of these prevailing wage rates are on file with the Department of Industrial Relations and can be found online with the State of California at http://www.dir.ca.gov/dlsr/pwd. A copy of such prevailing wage rates shall be posted on the jobsite by contractor.

CONTRACTOR REGISTRATION
Contractors submitting proposals on this project must be registered with the Department of Industrial Relations pursuant to the requirements of Sections 1725.5 and 1771.1 of the California Labor Code. Contractor registration information can be found at http://www.dir.ca.gov/PublicWorks/PublicWorks.html. Contracts entered into with any contractor in violation of Section 1771.1(a), shall be subject to cancellation by the Town at the sole discretion of the Town consistent with Section 1771.1(e).

Contractors submitting proposals on this project must be registered with the Department of Industrial Relations pursuant to the requirements of Sections 1725.5 and 1771.1 of the California Labor Code prior to submitting a Proposal.

DIR Registration numbers shall be provided by Contractor on Contractor’s Business Statement and References, Exhibit C, when submitting Proposal.

Contractors submitting proposals on this project acknowledge that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

GENERAL
Town is not committed to any course of action as a result of its issuance of this RFP and/or its receipt of a proposal from any contractor in response to it. In particular, contractors shall note that Town may:

1. Reject any proposal that does not conform to instructions and specifications, which are issued herein.

2. Not accept proposals after the stated submission deadline.

3. Waive any informality, irregularity, immaterial defects or technicalities in any proposals or other responses received.

RFP – Annual Landscaping Maintenance Services Page 6
Town of Los Altos Hills

4. Reject all proposals.

5. Cancel the RFP at anytime.

6. Award a contract in connection with this RFP at any time.

7. Make no award of contract.

8. Negotiate agreement terms with the awarded contractor at the Town’s discretion.

Town will not reimburse any organization for proposal preparation costs or other work performed in connection with this RFP, whether or not the contractor is awarded a contract.

Proposals (including accompanying materials) will become the property of Town. Proposals will be held in confidence to the extent permitted by law. After award of a contract or after rejection of all proposals, the proposals will be public record subject to disclosure under the California Public Records Act (Government Code Section 6250 et seq.). The Proposal together with copies of all documents pertaining to any award, if issued, shall be opened to public inspection. All information submitted as a part of a Proposal will be open to public inspection (except items marked as trade secrets and considered a trade secret under the California Public Records Act) after the award has been made.

Town reserves the right to request additional information from prospective contractors prior to final selection and to consider information about a firm other than that submitted in the proposal.

Pricing shall remain firm-fixed for the first year of the Contract. Pricing for the potential subsequent years of the contract will be reviewed four months prior to the expiration date. All Proposals shall remain valid offers open for the Town acceptance for a minimum of 120 days following the RFP due date.

If any contractor response to this RFP contains trade secrets that you do not want disclosed to the public or used by the Town for any purpose other than evaluation of your approach, then mark the top of each sheet of such information with the following legend:
“CONFIDENTIAL INFORMATION”
Should a request be made to Town for information that has been designated confidential by the contractor and, on the basis of that designation, Town denies the request for information, the contractor may be responsible for all legal cost, necessary to defend such action if the denial is challenged in a court of law.

Any changes, additions, or deletions to the RFP will be in the form of a written addendum issued by Town’s Public Works Department and forwarded to all contractors. Except as stated in this provision, no person is authorized to amend or revise any part of this RFP, in any respect, either in writing or by oral statement.

QUESTIONS

RFP – Annual Landscaping Maintenance Services Page 7
Town of Los Altos Hills
Contractors are responsible for reading carefully and understanding fully the terms and conditions of this RFP. Requests for clarification or additional information must be made to the Town Contact below before the deadline:

Melissa Elian-Carrillo – Assistant Engineer: (650) 947-2517 Email Question to [email protected] in the Subject line of email type “Landscape Maintenance Services Question(s)”
Only written communications relative to this RFP shall be considered. It is incumbent upon contractors to verify Town is in receipt of their questions. Misinterpretation of the contract documents by the contractor shall not relieve an awarded contractor of responsibility to perform the contract.

To the extent that a question causes a change to any part of this RFP, an addendum shall be issued addressing such.

Deadline to for Submittal questions 04/07/2023, 4:00 p.m.

Response to Questions 04/11/2023

RFP – Annual Landscaping Maintenance Services Page 8
Town of Los Altos Hills
EXHIBIT “A”

SCOPE OF SERVICES
The scope of services includes all work to perform landscape maintenance at numerous landscape sites shown on the attached, Exhibit “B” for a period of one year starting July 1, 2023. The Town will have an option to extend the agreement and services for one additional year. Contractor will be responsible to keep walkways, driveways, gutters, parking lots, and pathways within the sites clear of debris, trim ground cover, prune shrubs and trees, control insects and diseases, fertilize all plant materials, weed and remove litter and debris from all landscaping areas, eliminate rodents, maintain irrigation systems in good working order and adhere to all safety requirements and personal protective equipment (PPE) requirements. The contractor shall consider the following specific maintenance activities in their proposed scope of work:

1. EDGING
All ground cover and shrubs adjacent to walkways and curbs shall be trimmed to maintain a crisp, manicured appearance.

2. GROUND COVER
All ground cover shall be kept low, trimmed, and weed free. Ground cover shall be kept from covering valve boxes, irrigation control boxes, mainline valves, air-vac boxes, meters, and backflow devices.

3. WATERING
Irrigation systems shall be turned off manually or confirmed to turn off, if automated, during long periods of rain. The contractor will adjust irrigation timers to eliminate excess run-off and over spray at all water sites. All sites will be irrigated during the hours of 9:00 p.m. to 6:00 a.m.

4. WEED CONTROL
Weeding in shrub areas and ground cover planters will be done by hand or as deemed necessary for the sites listed.

5. WEED ABATEMENT
Weed abatement consists of pulling and/or cutting weeds on an as deemed necessary for the sites listed.

6. PEST CONTROL
Contractor shall provide pest control without harmful chemicals as necessary. Pest control may include, but not limited to, aphids, snails, wireworms, grasshoppers. The contractor shall also provide pest control with the presence of ground squirrel or evidence of gopher.

RFP – Annual Landscaping Maintenance Services Page 9
Town of Los Altos Hills
If the Contractor is handling any chemicals, it shall be done in accordance with all applicable Federal, State, County and Local laws and including mandated regulations and label requirements.

If any chemicals are being handled, Contractor will provide Town with all Safety Data Sheets (SDS) prior to starting work.

7. SHRUBS
Contractor shall trim or prune shrubs as needed and shape shrubs in either a formal or informal manner, dependent upon plant species. Contractor shall have knowledge and experience in maintaining native plants. Contractor shall keep shrubs clear of all Town appurtenances including water meters, backflow devices, fire hydrants, air vacs, mainline valve cans, irrigation control valves, and irrigation control clocks.

Contractor shall apply fertilizer as deemed necessary.

Contractor shall keep areas of decomposed granite raked and weed free at all times.

8. DECOMPOSED GRANITE
Areas eroded shall be addressed immediately. All asphalt and decomposed granite areas are to be kept weed free at all locations.

9. TREES
All trees shall be monitored on the frequency noted in Exhibit “B” and/or as deemed necessary.

Contractor shall maintain all ties and stakes. All support devices shall be removed and/or replaced should tree growth no longer require support or the tree becomes damaged due to the support.

Contractor shall supply all support devices, wires and ties when required.

Trees up to 15 feet tall shall be pruned during the dormant season. Supplemental pruning throughout the year shall be performed to eliminate low growth or cross branches. Sucker growth at the base of trees shall be removed promptly. Contractor shall maintain adequate watering basins around all trees in open ground to facilitate deep watering and moisture retention.

Fertilizer will be applied, as deemed necessary.

10. IRRIGATION AND DRAINAGE
Contractor shall notify Town's staff of repair on sprinkler heads, irrigation lines, and valves, and obtain Town approval before repairs service are rendered. Vandalism to irrigation control clocks and backflow devices will be considered vandalism and must be brought to the attention of the Town for further action.

Contractor shall be responsible for proper adjustment of sprinklers and maintain adequate coverage.

Contractor shall adjust irrigation timers to eliminate excessive run-off and overspray at all water sites.

Contractor shall monitor all irrigation and watering systems at the time of maintenance to ensure proper working order. Contractor shall observe the full watering cycle to ensure correct irrigation

RFP – Annual Landscaping Maintenance Services Page 10
Town of Los Altos Hills
duration. Irrigation timers shall be set to water landscaping during the hours of 9:00 p.m. to 6:00 a.m.

Contractor will provide and maintain adequate surface drainage at all times. Deficiencies in drainage shall be corrected promptly. Contractor shall inspect, at the time of maintenance, all existing drainage structures to insure proper working order. Contractor shall clean all catch basins, v ditches, drainage pipes, and other drainage facilities located within landscaped areas, as necessary.

11. CLEAN UP
Contractor shall properly dispose of all clippings, trash and other waste, in a manner consistent with local laws, ordinances or codes.

All trash shall be collected from the sites as necessary. Leaves shall be kept clear from all walkways as necessary. Driveways and gutters at all sites shall be cleared of all debris as necessary.

12. PATHS AND PARKING LOT
Contractor shall properly maintain paths and parking lots removing, dead vegetation and debris.

Contractor shall keep paths and parking lot clean and clear. All leaf blowers shall abide by Ordinance 606 (Exhibit F) which discusses use of leaf blowers including reduced noise leaf blowers. Ordinance 606 becomes into effect July 1, 2023, for new contracts.

13. ADDITIONAL RESPONSIBILITIES OF THE CONTRACTOR
Contractor shall provide all labor, equipment, tools, chemicals, and supervision required to perform all work including, but not limited to:
• All necessary Town, County, and State permits and/or licenses for equipment and personnel. • Hours worked at Town sites must adhere to local ordinances. • Contractor shall maintain at all times a 24-hour emergency contact telephone number. • Contractor shall comply with Town insurance requirements. • Contractor work crews shall perform work in a safe, orderly, and professional manner.

Contractor shall have work crew wearing garment that identifies worker as an employee of contractor.
• Contractor shall be experienced in landscape maintenance and have formal education in horticulture or a closely related field. Contractor shall maintain such experience at the appropriate level of responsibility during the work at the Town sites

EXHIBIT “B”

TOWN OF LOS ALTOS HILLS

LANDSCAPE SITE LISTING AND MAPPING
MapIDNo Site name Address
S-01 LAH Town Hall 26379 Fremont Road Los Altos Hills
S-02

Arastradero Path Arastradero Rd. and Stirrup Way Los Altos Hills S-03

Fremont Road Path
Fremont Road
Concepcion Rd. to Edith Ave. Los Altos Hills
S-04 Edith Park Edith Ave. & Fremont Rd. Los Altos Hills S-05
Foothill College & El Monte
Pedestrian and Bike path
El Monte Road
Moody Rd. to Stonebrook Dr. Los Altos Hills
S-06 Westwind Community Barn 27210 Altamont Road Los Altos Hills Optional
S-07
Purissima Park
27500 Purissima Road Los Altos Hills

EXHIBIT “C”

BUSINESS STATEMENT AND REFERENCES
This form must be completed and signed by the Contractor proposed to participate in this award. Attach additional copies of this form as required.

Company Name:

Mailing Address:

Town: State: Zip:

Telephone No.: Fax No.:

Contact Person’s Name:

Telephone No.: Fax No.:

Email Address:

Business License No.: Town:

State: Expiration Date:

Federal ID No. or Social Security No.:

DIR Registration Number:

Telephone No.: Fax No.:

Mailing Address:

Town: State: Zip:

Type of Organization: (Check all that apply)
□ Corporation, under the laws of the State of
□ Individual
□ Joint Venture
□ Municipal, State, or Federal
□ S Corporation
□ General Partnership
□ Limited Partnership
□ Non-Profit Corporation
□ Small Business Enterprise: A business enterprise that is independently owned and operated; organized for profit; is not dominant in its field; and meets the criteria set forth by the Small Business Administration in Title 13, Code of Federal Regulations, Part 121.

Company representative authorized to sign contracts.

Name Title Telephone
Signature Date

REFERENCES
A minimum of five (5) references. Local and similar size contract references are preferred.

REFERENCE NO. 1

NAME OF FIRM

ADDRESS

CITY, STATE, ZIP
TELEPHONE NO.

CONTACT

PROJECT NAME

COMPLETION DATE
APPROX. COST
REFERENCE NO. 2

NAME OF FIRM

ADDRESS

CITY, STATE, ZIP
TELEPHONE NO.

CONTACT

PROJECT NAME

COMPLETION DATE
APPROX. COST
REFERENCE NO. 3

NAME OF FIRM

ADDRESS

CITY, STATE, ZIP
TELEPHONE NO.

CONTACT

PROJECT NAME

COMPLETION DATE
APPROX. COST
REFERENCE NO. 4

NAME OF FIRM

ADDRESS

CITY, STATE, ZIP
TELEPHONE NO.

CONTACT

PROJECT NAME

COMPLETION DATE
APPROX. COST

REFERENCES continued
REFERENCE NO. 5

NAME OF FIRM

ADDRESS

CITY, STATE, ZIP
TELEPHONE NO.

CONTACT

PROJECT NAME

COMPLETION DATE
APPROX. COST

EXHIBIT "D”

COMPENSATION
MapIDNo Site name Address Monthly Amount
S-01 LAH Town Hall 26379 Fremont Road $__________
S-02

Arastradero path Arastradero Rd. and Stirrup Way $__________ S-03

Fremont Road Path
Fremont Road
Concepcion Rd. to Edith Ave. $__________
S-04 Edith Park Edith Ave. & Fremont Rd. $__________
S-05
Foothill College & El Monte
Pedestrian and Bike path
El Monte Road
Moody Rd. to Stonebrook Dr.

$__________
S-06 Westwind Community Barn 27210 Altamont Road $__________ Monthly Total $__________

Optional
S-07 Purissima Park 27500 Purissima Road $__________

PROPOSERS: Please show date, and time on RFP opening on the envelope containing your proposal.

The undersigned as Proposer, declares that the only persons or parties interested in this proposal is made without collusion with any person, firm or corporation. Your signature on this document, should you be awarded the contract as defined in this RFP, signifies that you have fully read and understood this proposal and will comply with all specifications, conditions, unit prices, terms, and delivery of the proposal unless otherwise noted in the “exceptions” portion of the proposal.

Name of
Offeror (Firm): Title:

Authorized
Signature: Date:

Printed/Typed
Name:

Mailing
Address:

Phone: ( )
City,
State,
Zip:

Fax: ( )
E-Mail
Address:

EXHIBIT “E”

AGREEMENT

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 1 of 14

CONSULTING SERVICES AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND
[NAME OF CONSULTANT]
THIS AGREEMENT for consulting services is made by and between the Town of Los Altos Hills (“Town”) and __________________ (“Consultant”) (together referred to as the “Parties”) as of ____________, 20__ (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to Town the services described in the Scope of Work attached as Exhibit A , and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on _______________, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the Town’s right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Town, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from Town of such desire of Town, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the Labor Code applicable to public works, to the extent set forth in Exhibit C. Consultant shall waive, indemnify, hold harmless, and defend Town concerning any liability arising out of Labor Code Section 1720 et seq.
[NOTE TO STAFF: IF THE SERVICES ARE NOT WITHIN THE STATUTORY DEFINITION OF A PUBLIC WORKS PROJECT, THEN SECTION 1.5 AND EXHIBIT C MAY BE DELETED. CHECK

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 2 of 14

WITH THE TOWN ATTORNEY IF THERE IS A QUESTION ABOUT WHETHER THE SERVICES CONSTITUTE A PUBLIC WORKS PROJECT.]
Section 2. COMPENSATION. Town hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. Town shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from Town to Consultant for services rendered pursuant to this Agreement.

Consultant shall submit all invoices to Town in the manner specified herein. Except as specifically authorized by Town in writing, Consultant shall not bill Town for duplicate services performed by more than one person.

Consultant and Town acknowledge and agree that compensation paid by Town to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. Town therefore has no responsibility for such contributions beyond compensation required under this Agreement. [NOTE TO STAFF: THE FOLLOWING PROVISIONS OF THIS SECTION MAY BE ALTERED AS NECESSARY TO FIT THE CIRCUMSTANCES OF A PARTICULAR AGREEMENT.]

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At Town’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
 The Consultant’s signature;
 Consultant shall give separate notice to the Town when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and Town. Such notice

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 3 of 14 shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and Town, if applicable.
[NOTE TO STAFF: THE 800-HOUR LIMIT HAS BEEN ADDED BECAUSE OF

RECENT COURT DECISIONS THAT INDICATE THAT INDEPENDENT
CONTRACTORS MAY BECOME ELIGIBLE FOR PERS AFTER 1000 HOURS OF WORK FOR A TOWN WITHIN A 12-MONTH PERIOD, ENTITLING THE CONTRACTOR TO AN EMPLOYER CONTRIBUTION FROM THE TOWN.]

2.2 Monthly Payment. Town shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. Town shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. Town shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to Town of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. Town shall pay for the services to be rendered by Consultant pursuant to this Agreement. Town shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement.

Town shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed $ . Expenses not listed below are not chargeable to Town. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
[NOTE TO STAFF: IF NECESSARY, THE EXPENSES MAY BE INCLUDED IN OR ATTACHED AS EXHIBIT [C or D], AND THE PRECEDING LANGUAGE MODIFIED APPROPRIATELY.]

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the Town or Consultant terminates this Agreement pursuant to Section 8, the Town shall compensate the Consultant for all

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 4 of 14 outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
[NOTE TO STAFF: SECTION 3 MAY BE MODIFIED AS NECESSARY FOR THE TYPE OF WORK.] Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Town shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

Town shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with Town employees and reviewing records and the information in possession of the Town. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of Town. In no event shall Town be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to Town of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the Town. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to Town.

Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $___________________ [dollar amount to be determined based on nature of the work—if no extenuating circumstances exist, $1,000,000 is typically required] per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a selfinsurance program meets the standards of the Labor Code shall be solely in the discretion

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 5 of 14 of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the Town and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $_______________________[dollar amount to be determined based on nature of the work—if no extenuating circumstances exist, $1,000,000 is typically required] per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an occurrence basis, and not on a claims-made basis.
b. Town, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Town, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 6 of 14 d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the Town.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $_________________________[dollar amount to be determined based on the nature of the work—if no extenuating circumstances exist, $1,000,000 is typically required] covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the Town for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish Town with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the Town does not receive the required insurance documents prior to the Consultant

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 7 of 14 beginning work, it shall not waive the Consultant’s obligation to provide them. The Town reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of Town for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the Town, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Town, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the Town guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies Town may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, Town may, at its sole option exercise any of the following remedies, which are alternatives to other remedies Town may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 8 of 14 Consultant shall indemnify, defend with counsel acceptable to Town, and hold harmless Town and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of Town.

The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the Town, unless this time has been extended by the Town. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the Town, may be retained by the Town until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of Town, Consultant shall indemnify, defend, and hold harmless Town for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Town.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of Town. Town shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise Town shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other Town, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by Town, including but not limited to eligibility to enroll in the California Public Employees Retirement

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 9 of 14 System (PERS) as an employee of Town and entitlement to any contribution to be paid by Town for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as Town may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Town in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind Town to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which Town is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to Town that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to Town that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from Town.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 10 of 14

8.1 Termination. Town may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon _____________ days’ written notice to Town and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; Town, however, may condition payment of such compensation upon Consultant delivering to Town any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the Town in connection with this Agreement.

8.2 Extension. Town may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if Town grants such an extension, Town shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, Town shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. Town and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to Town for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between Town and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, Town’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 11 of 14

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that Town would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Town. Consultant hereby agrees to deliver those documents to the Town upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Town and are not necessarily suitable for any future or other use. Town and Consultant agree that, until final approval by Town, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Town under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the Town. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Town or as part of any audit of the Town, for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 12 of 14

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Monterey or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of Town or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any Town official in the work performed pursuant to this Agreement. No officer or employee of Town shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the Town. If Consultant was an employee, agent, appointee, or official of the Town in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the Town for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

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Town of Los Altos Hills and ______________ Page 13 of 14

10.9 Contract Administration. This Agreement shall be administered by _______________________________ ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:
____________________________________________
____________________________________________
____________________________________________
Any written notice to Town shall be sent to:
____________________________________________
____________________________________________
____________________________________________

10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, [[and]C[, and D]] [ENSURE THAT THE CORRECT EXHIBITS ARE LISTED] represents the entire and integrated agreement between Town and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Public Works Requirements [DELETE IF NOT APPLICABLE] Exhibit [C or D] Expenses [DELETE IF NOT APPLICABLE]

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. [SIGNATURES ON FOLLOWING PAGE]

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________ Page 14 of 14 The Parties have executed this Agreement as of the Effective Date.

TOWN OF LOS ALTOS HILLS CONSULTANT
____________________________ ______________________________ _______________, Town Manager [NAME, TITLE]
Attest:
____________________________
___________________, Town Clerk
Approved as to Form:
____________________________
Steven T. Mattas, Town Attorney
1070873.1

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Los Altos Hills and ______________--Exhibit A Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES
.

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Soledad and ______________--Exhibit B Page 1 of 1

EXHIBIT B

COMPENSATION SCHEDULE

Consulting Services Agreement between [EFFECTIVE DATE]
Town of Soledad and ______________--Exhibit [C or D] Page 1 of 3

EXHIBIT C

PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
PURSUANT TO CALIFORNIA LABOR CODE SECTION 1720 ET SEQ.

HOURS OF WORK:

A. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.

B. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to eight hours during any one calendar day, and forty hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of eight hours during any one calendar day and forty hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight hours during any one calendar day and forty hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.

C. The Consultant and its subcontractors shall forfeit as a penalty to the Town $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

WAGES:

A. In accordance with California Labor Code Section 1773.2, the Town has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the Town Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.

B. In accordance with Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of