Los Altos Hills City Council
May 17, 2023

Staff Report to City Council Page 2
IT Services Agreement
May 17, 2023
 System Maintenance Project
 Replaced UPS and added environmental sensors
 Upgraded the Firewall to improve security
 Implemented Multi-factor authentication
 IT Policies Revision and Implementation
 Deployment of DKIM, DMARC, and ATP
 Replace Ruckus Controller
 Server upgrades
 Build an image for laptop rollout
 Assisted with deployment of security cameras in Town Hall parking lot  Assisted with E-wasting and Degaussing hard drives
 Continuous maintenance and back up schedule
Eaton has presented to the Town Staff and the Technology Committee to keep all parties informed of tasks/projects that they have completed and answer any questions. Eaton has expressed to the staff that customer service is always their priority and has encouraged them to fill out their surveys after their helpdesk tickets have been resolved. Eaton takes pride in providing top of the notch customer service and encourages feedback to help them improve their processes.

DISCUSSION:

The Request for Proposal was developed by Redwood City with input from the Technology Committee. The Town released the RFP documents on Monday, March 20, 2023. There were 11 vendors who submitted intent to propose, and the Town received 7 proposals. After the staff and the Technology Committee reviewed the proposals based on the selection criteria specified in the RFP and according to the Municipal Code 2-4.04, Eaton & Associates is selected as the best qualified for the IT Managed Services for the company’s experience, knowledge and expertise, qualifications, government references, and local office. The Technology Committee made a motion to support Eaton & Associates as the Town’s IT Managed Services.

The Technology Committee reviewed the proposals of All About IT Inc, Eaton & Associates, SHARP USA, and Stepford. The Technology Committee discussed them at the May 10, 2023, committee meeting (attachment 2).

Staff Report to City Council Page 3
IT Services Agreement
May 17, 2023
The contract will provide 24x7x365 support and management of the Town’s systems and infrastructure, advanced network security, and cybersecurity monitoring and management. In addition, it will assist in evaluating and recommending the technology that will meet the needs of the Town and the community.

Eaton & Associates proposal and pricing are attached to the Town agreement (attachment 3). A summary of the three key services areas are listed below:

Desktop and Server Services: Contractor will provide helpdesk services from MondayFriday 6:00 AM - 6:00PM end user support for staff workstations via chat, phone, and email with web ticketing system. Documented inventory of all supported workstations and endpoint devices. PC workstation patch management for Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.).

Regularly updated Frequently Asked Questions resource for Town of Los Altos Hills staff, reflective of ongoing training topics and technical support provided.

Network and Security Services: 24x7x365 monitoring & maintenance of physical and virtual servers, network appliances, including but not limited to firewalls, routers, servers, domain controllers, switches, access points. Documented inventory of all supported physical and virtual servers, network appliances and networking gear (devices connected to the network via Ethernet or Wi-Fi connections); continually evolving with updates after every project. Defined escalation process. Windows server patch management for Vendor Managed Services
Monthly Costs Total Annual
Onsite
Labor
Hourly
Rate
Monthly
(Optional)
Onsite
32 hours/month
Total Annual
(Optional)
All About IT Inc $ 1,600.00 $ 19,200.00 $ 150.00 $ 57,600.00 CCT TechnologiesComputer Land of Silicon
Valley
$ 11,785.00 $ 141,420.00 $ 140.00 $ 53,760.00
Eaton & Associates $ 9,885.00 $ 118,620.00 $ 155.00 $ 59,520.00 Pace-Systems $ 22,100.00 $ 265,200.00 Included $ 0
SHARP USA $ 9,722.00 $ 116,664.00 $ 165.00 $ 63,360.00
SMS Datacenter $ 8,118.50 $ 97,422.00 $ 145.00 $ 55,680.00 Stepford $ 9,132.00 $ 109,580.00 $ 160.00 $ 61,440.00

Staff Report to City Council Page 4
IT Services Agreement
May 17, 2023
Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.)
Strategic Planning and Services: Quarterly Business Review meetings to review the following: service reports with Client, including trend analysis, hardware and software end of warranty and/or end of life concerns, IT roadmaps (based on Client’s budget/spend parameters), The total number of devices managed, hardware/software procurement and life cycle management, and in-house onboarding workflow for all new hires.

Out-of-scope services include items related to implementing new infrastructure, new software systems, or solutions. The Town will work with Eaton & Associates to plan and approve an annual work plan in accordance with the 3-5 year Strategic Plan. The additional service costs will be budgeted annually. Any major projects will be brought to the City Council. Staff recommends a contingency amount be placed in the budget to cover unplanned projects and services that typically arise for most city agencies.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORK PLAN:

Advertise and Award contract for IT Services was identified as one of the goals under the Value/Priority Area named Increase Effective Service Delivery & Governance in the Council adopted 2023 Work Plan.

FISCAL IMPACT:

Funding for year 1 in the amount of $118,620 and optional on-site hours not to exceed $59,520 is included in the Proposed FY2023-24 Operating and Capital Improvement Plan Budgets for IT managed services with an additional $25,000 contingency for planned or unforeseen projects.

ATTACHMENTS

1. Resolution

2. Technology Committee Agenda

3. Eaton & Associates Agreement

Attachment 1
RESOLUTION xx-23

THE CITY COUNCIL OF THE TOWN

OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER

TO ENTER INTO A TWO-YEAR AGREEMENT WITH EATON & ASSOCIATES FOR FISCAL YEARS 2023-2025 WITH AN AMOUNT NOT TO EXCEED $243,168 WITH AN

OPTION TO EXTEND TWO ADDITIONAL YEARS FOR INFORMATION

TECHNOLOGY SUPPORT SERVICES
WHEREAS, the contract between the Town of Los Altos Hills and the current IT Managed Services is set to expire on June 30, 2023; and
WHEREAS, at the March 16, 2023 City Council meeting, the City Council authorized staff to issue a request for proposal (RFP) for the FY2023-24 Annual IT Managed Services; and WHEREAS, on April 21, 2023, the Town received proposals from seven IT Vendors; and WHEREAS, Town staff is recommending to City Council to award a two-year agreement (Attachment 2) for the IT Managed Services for Fiscal Years 2023-2025 to Eaton & Associates for a total amount not to exceed $243,168; and
WHEREAS, before the end of the agreement, staff would return to City Council with a recommendation to either extend the services for two additional years or issue a new RFP to hire a new vendor depending on the performance of Eaton & Associates; and WHEREAS, the City Council of the Town of Los Altos Hills has read and considered that certain Agreement between the Town and Eaton & Associates fiscal year 2023-2025; and NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby authorize the City Manager on behalf of the Town to execute the Agreement between the Town of Los Altos Hills and Eaton & Associates.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of March 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk

Los Altos Hills Technology Committee
Regular Meeting Agenda (Revised)
Wednesday May 10, 2023 5:00-6:30 PM
Los Altos Hills City Council Chambers
26379 Fremont Road, Los Altos Hills, CA 94022
Revision No. 1 – May 4, 2023
Committee Meetings are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or via Zoom Video Conference.

To attend the meeting in person: City Council Chambers Conference Room, 26379 Fremont Road, Los Altos Hills, CA 94022
To provide Public Comment in person: Members of the public wishing to speak are requested to raise their hand during the time for public comment.

To provide Public Comment in the meeting via Zoom Video Conference, please follow the instructions below:

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside.

The Committee meeting will be held via zoom from the following location (Council Chambers – see above):
https://us02web.zoom.us/j/84031233243?pwd=alJuaGRpeDBqSnd0QXF0eFFhZ1V2UT09 Meeting ID: 840 3123 3243 Passcode: 673521
+16699006833,,84031233243# US (San Jose)
Before speaking, please identify yourself by name and where you reside.

Note: All votes shall be made by roll call and individual votes will be stated in the minutes

1. Roll Call; Committee Membership
a. Members:

Rajiv Bhateja Chair, William Coughran Vice Chair, Ameesh Divatia, Ron Haley, Annie Ju, George Lee
b. Associate Members: Andreas Bibl, John Swan
c. Council Liaison: Stan Mok

2. Welcome Members of the Public, Public Comment (up to 3 minutes each)

3. Approval of prior meeting minutes (10 min to here)

4. Report of demo by Tarana Wireless in Sacramento (5 min) – Rajiv Bhateja Attachment 2

5. Review of Town Hall Audio/Video design (5 min) – George Lee/Ameesh Divatia (added with Revision No. 1) (AV Presentation) (Responses to Questions from Ad Hoc Committee) (Second Response to Questions from Ad Hoc Committee)

6. Discussion of Broadband Feasibility Study by Government Technology Associates (25 min) (Link)

7. Best Practices for Residential Power Resilience (20 min) – George Lee, Ameesh Divatia

8. Assessment of bids submitted in response to IT Services RFP (25 min)

9. Adjourn
Any writings or documents provided to a majority of the Technology Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office located at Town Hall, 26379 Fremont Road, Los Altos Hills during normal business hours.

Attachment 3

1 Town of Los Altos Hills
Managed Services Proposal
Prepared by:

Eaton & Associates
20 N. Railroad Ave
San Mateo, CA 94401
Contact: John Eaton
Phone: (415) 238-2600
Proposal to Provide IT Managed Services
April 21st, 2023
Prepared for:

The Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills, CA 94022
Attn: Sarina Revillar
[email protected]

Town of Los Altos Hills – Eaton & Associates - Elevate-IT® Managed Services Proposal 2 April 21, 2023
Dear Town of Los Altos Hills,
Please find enclosed our response to your RFP request for IT Managed Services.

Eaton and Associates (E&A) is a San Mateo County-based, woman-owned business that was established in 1989 by its current owners, husband, and wife, John and Patricia Eaton. E&A offers the undeniable advantage of having the principals, regularly involved in the daily activities and projects of their company and in direct contact with their clients.

E&A has been delivering IT managed services, procurement, and contingency staffing services to the Bay Area public and private entities of all sizes and industries for the last 33 years. E&A is also a preferred vendor in the City and County of San Francisco’s Technology Store since 2003 and has worked with similar clients, including the Town of Hillsborough and San Mateo County.

As an experienced IT company, we can provide technical services for a wide variety of needs, including:

We are creative, flexible, and we strive to deliver high-quality products and services to our clients within their budget and timeframe. We have an experienced team who can help with any of your technical project needs. Our internal consultants and technical engineers are local and available for immediate dispatch if needed. We understand the health and safety concerns around COVID-19 and our staff is trained and equipped to follow the guidelines established by the CDC and the San Mateo County Health Officer while serving our clients.

We would welcome the opportunity to continue our work with the Town of Los Altos Hills in successfully providing a complete managed services solution. As requested, E&A guarantees our proposal will be valid for 120 days.

If you have any questions or would like additional information, please do not hesitate to contact us.

Main Phone: (415) 282-1188
Cell Phones – John: 415-238-2600 Patricia: 415-308-8158 Fax: (415) 282-1108
Email: [email protected] or [email protected]
20 North Railroad Ave, San Mateo CA, 94401
Web: www.eatonassoc.com
Sincerely,
John Eaton
CEO/Owner
Eaton & Associates
Patricia Eaton
CFO/Owner
Eaton & Associates
• Network and Wi-Fi Deployments
• Disaster recovery planning
• Technical staff augmentation
• Virtual Server implementation and support
• Project Management
• IT Infrastructure services
• Managed Services
• Cybersecurity and Data Protection
• Workstation Imaging and Deployment services
• Office 365 deployments and migrations
• Desktop and infrastructure support

3 Table of Contents
Eaton & Associates - Background ..............................................................................................................4 Town of Los Altos Hills’s RFP - Submission Requirements.........................................................................5 IT Managed Services - Scope and Offerings...............................................................................................9 Eaton & Associates - Approach..................................................................................................................9 Eaton & Associates - Help Desk Support .................................................................................................12 Summary and Conclusion ........................................................................................................................29 Senior Technical Engineer.......................................................................................................................31 CTO and Senior Network Engineer.........................................................................................................32

4 Eaton & Associates - Background
Thank you for considering Eaton & Associates (E&A) as
your IT solution provider. We strive to be a reliable,
long-term technology partner and trust that you will find our team to be friendly, proactive, flexible, strategic, and attentive to your needs.

We have been serving the Bay Area since 1989 and
have extensive experience working with a wide variety
of organizations. We take great pride in providing IT
services to our customers in the educational, non-profit, government sectors, and in industries such as biotech,
hospitality, advertising, design, banking and more.

Over the past 33 years, we have delivered diverse IT
services in addition to network monitoring and
maintenance (a.k.a. Managed Services). Eaton &
Associates has the vision, experience, and technical
expertise to understand and evaluate your
organization’s needs and provide you with the most
fitting, cost-effective solution.

We specialize in hardware and software consulting,
sales, maintenance, and training for technical and nontechnical users. We are experts in network design, virtualization and management as well as provide
uninterrupted network flow for a cross-platform
environment. Our Engineers and staff have certifications from leading industry partners including Cisco/Meraki,
HP/Aruba, Microsoft, VMware, Citrix, HP, Dell,
Compellent, Apple, PMI and others. Additionally, we
follow PMP and ITIL project management
methodologies to ensure our projects are successfully
completed with top customer satisfaction.

We would value an opportunity to become your
organization’s trusted IT partner. Thank you for
your consideration.

Benefits of Partnering with
Eaton & Associates
§ 35+ team members supporting your
organization.
§ We are your end-to-end, comprehensive
IT Services Partner.
§ Our engineering team has an extensive
and overlapping knowledge base.
§ We have an open-door policy and
welcome customers to join us for
meetings and demos.
§ We can design, build, stage and test
equipment at our facility before
installing it on your premises.
§ We can handle your procurement and
inventory management.
§ We can handle your repairs.
§ We can help you hire engineering and
project management staff for temporary
and permanent placements.

5 Town of Los Altos Hills’s RFP - Submission Requirements 8a. Proposers shall submit an electronic copy via email of the proposal by 4:00 PM on April 21, 2023, signed by the firm’s authorized agent to the RFP Project Manager with subject title “IT Managed Services”. The proposal must be received before the specified time. Late proposals will not be considered. All questions, proposals, and comments must be submitted in writing via email only to:

Sarina Revillar, RFP Project Manager Email: [email protected] An electric copy of the Proposal with the title “IT Managed Services” has been signed by an authorized agent of Eaton & Associates and submitted in advance of the deadline.
8b. Vendors are required to clearly identify any limitations or exceptions to the requirements defined in this RFP, including but not limited to the City’s Professional Services Agreement. Alternative approaches will be given consideration if the approach clearly offers increased benefit to Town.

Eaton & Associates has read, understands, and has no exceptions to the requirements as presented in the RFP or the City’s Professional Services Agreement. 8c. Town is not responsible for non-receipt or mis-delivery, and it is the Proposer’s responsibility to ensure we have received their communication.

Eaton & Associates understands it is Eaton & Associates responsibility to ensure the Town received our communication.
8d. Interested parties shall not directly contact any City staff member or appointed or elected officials.

All responses to questions will be in writing via email and will be provided to all who have registered their intent to propose.

Eaton & Associates has read, understands, and agrees.
8e. Submission Requirements – Proposals may be in PDF or MS Word format. The cost proposal shall be in Excel spreadsheet format.
8e1. Table of Contents
8e2. Title Page: Shall include the subject of the proposal, the proposing company’s name and postal address, the name, email address, and telephone numbers of a contact person, the date of the proposal, and signature of a duly authorized official representing the vendor.

6 8e2a. Proposals shall be signed and dated by an authorized officer with a guarantee that the proposal will be valid for a minimum of 120 days.

Our proposal includes the requested information, has been signed by an officer of Eaton & Associates and is valid for 120 days.
8e2b. Statement of acknowledgement that the “Appendix C – Professional Services Agreement” have been reviewed and accepted with or without exception. If exceptions are identified, those items must be identified and listed along with requested modifications to the agreement. If no exceptions are noted, the City will assume that the Proposer can perform all tasks and services without reservation or qualification to the agreement.

Eaton & Associates has reviewed “Appendix C – Professional Services Agreement” and accepts all terms of the agreement without exception. E&A will be happy to resign the document should the Town prefer as part of the new agreement.

Executive Summary 8e3a. Company Background (number of years actively providing professional services for technology services, location of office from which service will be provided, company’s normal business hours [PST] for office-providing services) Executive Summary
E&A is pleased to provide our entire portfolio of services that goes beyond the specific requirements of the RFP. As a full IT shop, E&A is uniquely positioned to offer not only Managed Services but also access to our Professional Services team for IT projects and our procurement team to handle all your IT purchasing requirements- including logistics and warehousing. We provide our clients with a comprehensive suite of IT services as a single point of contact for all their IT needs.

Core Services Highlights include:

Our proposal Includes
24x7x365 Infrastructure Support (Firewalls, Switches, Servers, Access Points) Experience peace of mind with E&A’s 24X7 infrastructure monitoring which includes remote proactive maintenance, real-time network monitoring, and onsite engineer dispatch in cases where your network needs immediate in-person attention. Los Altos Hills will be able to utilize the most up-to-date best practices and methodologies through our well-staffed Network Operation Center (NOC).

Ö 24x7x365 Infrastructure Support
Ö Remote Help Desk 6AM-6PM
Ö On-site Network Maintenance
Ö Strategic Planning and Services
Ö Onboarding Offboarding
Ö Procurement and Logistics

7 Custom Help Desk- Business Hours (6:00 AM - 6:00 PM Pacific Monday-Friday) The E&A Help Desk team provides an engaging and personalized experience that will complement not only the individual members at Los Altos Hills, but also the overall organization. We strive to build relationships with your staff by providing world-class customer service and IT support.

The E&A Help Desk team is able to provide the following:
o Business hours end-user support via phone and email with web ticketing system. o No additional charge for on-site visits to resolve priority 1 issues that cannot be resolved remotely.
o Webroot end point protection included at no additional cost (optional). o Remote Access Module included at no additional cost
o Documented inventory of all supported workstations and endpoint devices. o Workstation patch management for Windows-and Mac based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.).

Scheduled On-Site Network Maintenance & Emergency Dispatch E&A will enhance the Town of Los Altos Hills overall IT infrastructure by conducting scheduled maintenance along with regularly scheduled on-site visits in addition to emergency on-site dispatch services.

Strategic Planning and Services
As your IT partner we strive to enhance your organization’s security posture and overall infrastructure as well as support the Town’s goals and initiatives. E&A staff stays up to date with the latest technology and advises our clients on how to prepare and integrate new technology that is best suited for their organization. Strategic services include quarterly business reviews, regularly scheduled check-in calls, IT Project Roadmaps, and lifecycle management for hardware and software.

Onboarding & offboarding workflow for new hires
Standardization for both onboarding and offboarding will be included in the Managed Services offering. Our team will ensure all end-user configurations are consistent, as well as provide an efficient workflow for quickly and accurately off-boarding end-users for security reasons.

Disaster Recovery Testing & Maintenance
Data backups and testing is a vital step to ensure business continuity. E&A will evaluate and test your existing Disaster Recovery System, report the results, and provide recommendations according to findings. Additionally, E&A has a dedicated NOC team to monitor and complete maintenance alerts, push out patch updates, and respond to critical alerts.

8 The above Executive Summary provides the highlights that will be discussed in further detail throughout the proposal.

Years of providing IT services: 33 Years
Location of our primary office: 20 N Railroad Ave, San Mateo, CA 94401 General Business Hours: Monday- Friday 8:00 AM to 5:30 PM (Please note Eaton & Associates is flexible and
can support customers outside of these hours.)
8e3b. Description of any claims, lawsuits, or legal settlements the vendor has had in the past and/or those that are currently pending.

Eaton & Associates has no claims, lawsuits, or legal settlements in the past or any currently pending.
8e4. Qualifications and References
8e4a. The firms’ qualifications and experience performing similar projects.

Since 1989, Eaton & Associates has provided IT services to corporations and local government agencies. The E&A team of Account Managers, Project Managers, and IT Engineers contribute extensive experience providing IT services that range from consulting, troubleshooting, ticket management, as well as project and fiscal planning.

E&A has been a preferred IT procurement vendor with the City and County of San Francisco since 2003 and has provided varied IT services and equipment to the County of San Mateo since 2005. Additionally, E&A is currently providing Managed Services to several government agencies, various schools, churches, as well as banks and small to large corporations.

Eaton and Associates - References
E&A Managed Services client with computers, networks, and servers under support, similar to what the Town of Los Altos Hills is requesting.

Bishop O’Dowd
High School
Romeo Baldeviso
[email protected]
Town of
Hillsborough
William Li
[email protected]
City of Burlingame Helen Yu-Scott
[email protected]

9 8e4b. A list of the proposed staff members who will be assigned to this project and their qualifications
Proposed Staff Members
The technical team will be comprised of the following:
• Gabrielle Nelson – Customer Sales Rep and Account Manager • Michael Peace – Systems and Network Engineer
• Amr ElAzhary – On-site Engineer
• Dion Nelson – Help Desk Manager
• Mohamed Shalabi – Chief Technology Officer and Director of IT E&A reserves the right to substitute another staff member or equivalent if a role changes during the duration of this contract.

IT Managed Services - Scope and Offerings
Eaton & Associates - Approach
8e5. Approach - Proposer must include in their response its approach to providing efficient and effective IT support services. Include proposed administrative procedures, areas of responsibility, and a discussion of service delivery such as method of contact and assignments, etc. Proposers shall provide descriptions of their approach to the following:

At Eaton & Associates, our goal is to be your organization’s trusted, tactical, and strategic, advising technology partner. Together, we can leverage technology to improve and enhance your organization and the experience of those you serve.

See below for some of the ways we can work alongside your team:
• Directives/Initiatives – road mapping, setting tone & evangelizing • Dedicated Professional Services Team (e.g., project work) • Tactical-to-Strategic guidance (e.g., secure site-to-site connectivity) • Defined escalation processes
• Real-time documentation and knowledge base
• Regularly updated FAQ resources for your staff
• 24x7x365 Network monitoring & maintenance
• Help Desk support and services
• Proactive technology support
• Infrastructure design and build out
• Employee onboarding & off-boarding workflows (e.g., setting up equipment, accounts and access)

10 • On-site technology coaching for staff
• Support and repair of workstations
• Mobile device management (e.g., laptops, phones, and tablets) • Virtual CIO Services (e.g., forward looking planning and advice) • Quarterly Business Reviews
• Vendor management of VoIP, ISP & software
• Procurement & logistic services (imaging, staging, warehousing services) • IT inventory tracking with access for your admin staff • Ticketing system for filing and tracking support requests Eaton & Associates can provide a wide range of IT solutions to better serve the Town of Los Altos Hills. Our Account Managers and Engineers are experienced professionals well-versed in customer service and certified in most name brand IT products.

E&A offers 4 main categories of services: Professional Services, Managed Services, Procurement and Logistics and IT Staffing.
• Professional Services. We have numerous certifications and related experience in a wide variety of areas, including but not limited to:
o Server and storage technologies
o Wired and wireless networks
o Server, desktop and storage virtualization
o Microsoft technologies, including Active Directory (AD), Exchange, and Windows server and desktop operating systems
o IT strategic planning, security, documentation, and implementation

11 o Project management and vendor management
o Data Center design, planning and operations, including equipment relocation and consolidation
o Business Continuity Planning and Disaster Recovery planning • Managed Services. Through our Elevate-IT managed services, we offer an integrated set of IT solutions that meet a wide variety of strategic IT needs. o 24/7 remote monitoring and help desk support for servers, network devices, services, and applications
o Automated patch management and endpoint security for servers and desktops o Monthly or quarterly security and access privilege reviews, including Intrusion Detection and Intrusion Prevention reviews.
o Local and cloud-based back-ups, including integrated disaster recovery • Procurement and Logistics. We are authorized resellers for most standard and specialized IT products used in local government.
o We can provide local warehousing, staging and configuration o As your technology partner, we can offer procurement options that can be leveraged to shorten procurement timelines
o With decades of experience, our dedicated team of inside sales reps and procurement staff understand government procurement processes • IT Staffing. We offer staff augmentation, contract, and direct hire services in a wide range of IT specializations.
o Application, database and website design and development o Quality assurance and end user testing
o Document and content management systems
o Electronic collaboration tools
o Social media solutions

12 8e5a. Help Desk Support
Eaton & Associates - Help Desk Support
E&A will provide Elevate-IT® Network Monitoring and Maintenance and Help Desk Services to the Town of Los Altos Hills – in accordance with this Statement of Work (SOW) and the Master Agreement – in the form of the services outlined below:
• Dedicated Account Manager
Eaton & Associates will provide a dedicated Account Manager for the Town of Los Altos Hills
• 24x7x365 Server and Network Monitoring and Maintenance. o 24x7x365 monitoring & maintenance of physical and virtual servers, network appliances, including but not limited to firewalls, routers, servers, domain controllers, switches, access points.
o Documented inventory of all supported physical and virtual servers, network appliances and networking gear (devices connected to the network via Ethernet or Wi-Fi connections); continually evolving with updates after every project.
o Defined escalation process.
o Windows server patch management for Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.) • Help Desk Services for Town of Los Altos Hills Staff and Users. o Business Hours (Monday-Friday 6:00 AM - 6:00PM) end user support for Town of Los Altos Hills staff workstations via chat, phone, and email with web ticketing system.
o Documented inventory of all supported workstations and endpoint devices. o PC workstation patch management for Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.).
o Regularly updated Frequently Asked Questions resource for Town of Los Altos Hills staff, reflective of ongoing training topics and technical support provided.
o E&A can provide 24/7 support should this be desired in the future for some or all users.
• Strategic Planning and Services.

Quarterly Business Review meetings to review:
o Review of service reports with Client, including trend analysis o Hardware and software end of warranty and/or end of life concerns o IT roadmaps (based on Client’s budget/spend parameters) o Ad hoc projects/proposals as they arise for Client

13 o Total number of devices managed
o Hardware/software procurement and life cycle management. o In-house onboarding workflow for all new hires
• Vendor escalation management for VoIP and ISP partners, including working with them in the event that we need their help resolving an issue reported to E&A. o Eaton & Associates Account Manager and technical staff communicate with the Town of Los Altos Hills and their technical vendors to resolve vendorspecific issues o Working together, we can determine the root cause of an issue and work with the appropriate parties to develop and implement a solution o Schedule and coordinate communication between third party platforms and an E& A technical resource as needed
o Ensure appropriate testing plans and project management documentation is created
o Be the Town of Los Altos Hills’s technical Subject Matter Expert (SME) to ensure the Town’s technical environment is both understood and configured appropriately to support the VoIP, ISP or any other desired technology o Follow up with third party vendors and the Town of Los Altos Hills staff to ensure the issue was resolved successfully.
• Procurement and Logistics Services.

Eaton & Associates is available to provide competitive quotes and procure technology equipment such as:
o Networking and security equipment.
o Server, storage and backup hardware and software
o End-user computing equipment, such as laptops, desktops, tablets and other mobile devices
o Miscellaneous IT equipment and accessories.
o Staging and warehousing of purchased technology equipment prior to delivery.
8e5b. Help Desk Availability and Response Times
In an effort to align E&A’s Elevate-IT® service delivery offering with industry best practices – specifically the “Service Operation” standards outlined by the Information Technology Infrastructure Library (ITIL®). E&A has developed a number of processes governed by a Service Level Matrix ("SLM") and a set of Service Level Objectives ("SLOs") to identify incidents (i.e., alerts and/or events), define each incident's priority level (based on the urgency and impact of that incident), respond to incidents in order of priority, and ultimately resolve incidents as quickly as possible.

14 Incident Priority Definition
P1 – Critical Typically, an emergency incident affecting all or most users and that is halting the use of critical “line of business” applications and/or access to the network.

Examples: Email server(s) not sending/receiving email, Internet connection down, database server appears offline, etc.

P2 – Important Likely affecting multiple users and impairing access to one or more critical business applications, though, not resulting in a complete stoppage of work.

Examples: Slow/intermittent Internet connectivity, backup failures, imminent server crash due to lack of hard disk space, etc.

P3 – Normal Typically affecting between 1 and 5 users and generally non-critical in nature.

Workarounds are likely available. Examples: User cannot print to a network printer, user’s domain account locked due to unsuccessful password entries, a user has deleted an email by accident and wants it restored, etc.

P4 – Low The problem affects no more than a few users and is typically non-business impacting. Workarounds available. Examples: User has some “dead pixels” on her monitor, user application displaying persistent error messages with no impact to use of the application, occasional static heard on a particular VoIP phone, etc.

15 8e5c. Service-Level Metrics
The table below outlines the SLOs for all incidents – based on priority level (as described above) – whether they are generated by system alert/failure or by end-user request.

Action P1 – Critical P2 –
Important
P3 – Normal P4 – Low
Availability- NOC 24x7x365 24x7x365 24x7x365 24x7x365
AvailabilityHelpdesk24x7x365 24x7x365 24x7x365 24x7x365 Acknowledgement 15 minutes 15 minutes 30 minutes 30 minutes Status Updates 30 minutes 2 hours 8 hours 12 hours
Resolution Plan < 4 hours < 8 hours < 8 hours/NBD < 3 days 8e5d. After-Hours Support
Desktop support performed by Eaton & Associates outside of normal business hours (i.e.., on weekends or holidays) will be billed at the appropriate overtime rates.

Overtime rates are calculated as follows:

Service Type Service Delivery Rate
Regular Service 8 hours Monday - Friday Standard Hourly Rate After Hours Service
9th to 12th hours Monday – Friday
After 6pm Monday – Friday
All hours Saturday, Sunday

1.5 times Hourly Rate
Extended AfterHours Service13th and more, Holidays 2.0 times Hourly Rate *Network and Server support 24X7X365 is included in our pricing without additional charges.

Above rates apply to desktop support only.
8e5e. Support Tracking
Eaton & Associates uses an interactive ticketing system that tracks each ticket from submission to completion. The system serves as the central communication hub between our Help Desk and the Town of Los Altos Hills users. This system can be as granular as monitoring a single ticket and scalable as providing weekly, monthly, and quarterly ticket metric reports.

Additionally, this system includes analytics such as, tracking service level agreements, customer satisfaction, types of tickets submitted, etc.

16 8e5f. Desktop Applications Support
Eaton & Associates provides support for a variety of desktop applications for Mac and PC users. We provide Tier 1, 2, and 3 support for our customers, and should the issue require vendor escalation, our Help Desk team will work with the user and application vendor to resolve.

Examples of applications and vendors Eaton & Associates support include but are not limited to the following:
8e5g. Server (intel based) Support
Eaton & Associates will provide 24/7 support to all the Town’s server(s), including but is not limited to:
• Setting up alerts and thresholds for notifications
• Security audits on shared folder access
• Proactive monitoring and updating of critical security and Operating System (OS) patches
• Hardware and software diagnostics and repairs
• Ensuring best practices are being followed regarding data backup, malware protection and ransomware prevention
• Lifecyle planning, including roadmaps and budgets

17 8e5h. Office 365 Administration
Eaton & Associates will provide administrative support for the entire Office 365 productivity suite.

This includes but is not limited to the following:
• On-boarding and off-boarding of team members
• Deployment (individually or mass) of Office applications • Maintain (or create) Azure Directory Sync tool
• Troubleshoot and repair any MS Office productivity suite issues • Office 365 procurement and license management
• Migration from other platforms, such as Exchange or Google, to O365 (as a project) 8e5i. Network Administration
Eaton & Associates will provide 24/7 management and monitoring of the network infrastructure. This includes but is not limited to:
• Creation or consolidation of Virtual Local Area Networks (VLANs) • Set up alerts and notification thresholds for switches, routers, and access points • Manage and troubleshoot Wi-Fi related issues
• Provide annual vulnerability scans and results
• Recommendations and roadmaps for equipment upgrades and replacement 8e5j. Security Administration
Eaton & Associates fully understands the importance of cyber security and will provide 24/7/365 cyber security monitoring and management. This includes but is not limited to:
• Management of Remote Access Systems (VPN, RDS, or others.) • E&A will provide a centralized security patches/updates and firmware • Endpoint protection, including malware and patching
• Intrusion detection and prevention
• Ransomware prevention and mitigation
• End user training on how to avoid common IT security pitfalls (optional as a project) Eaton & Associates will also continuously consult with the Town of Los Altos Hills about common threats and best practices to mitigate security threats. 8e5k. Managed Services Technology
As a Managed Service Provider, Eaton & Associates is familiar will all technologies that enable best in class performance. While our team tests and recommends certain technologies, we translate business requirements to technical requirements and look for the best solution to meets our customers’ needs and budget.

18 The Help Desk team and Engineers are trained to provide email, phone, and chat communication, as well as provide secure remote access as required. Our suite of tools allows us to document our client’s environment, manage tickets, generate real-time reporting, and provide ongoing security assessment of the environment. 8e5l. Staffing
Eaton & Associates has an experienced team of in-house Help Desk Engineers, Systems and Networking Engineers, as well as a dedicated NOC team. E&A’s range of technical resources will ensure around the clock coverage for network monitoring and all priority one issues, as well as day-to-day technical support and IT-related projects.

As we provide national and international support for our clients, we have access to resources that allow us to quickly scale up as required. We have a rigorous screening and onboarding process to ensure all our technical resources are knowledgeable, responsive, and communicate clearly when on the phone, in email or in chat.

Additionally, we have a staffing & recruitment team. While this service is not included in our proposal, our team has the resources and experience to assist the Town of Los Altos Hills with a variety of staffing needs, as well as ensure the Eaton & Associates team is properly staffed. 8e5l1. Describe skills and expertise of all staff to be assigned to account.

With Eaton & Associates, Los Altos Hills has access to a team of highly qualified professionals.

As a range of IT issues arise, the E&A team is able to respond appropriately and within the agreed upon service level objectives. Through the partnership, E&A will provide the Town with a dedicated Account Manager. The Account Manager will conduct regular check-ins to track open items, solicit feedback, and escalate urgent concerns. In addition to technical staff, E&A is able to provide a Project Manager as needed to ensure IT-related projects are scheduled and completed efficiently.

The following team members have been named to service the Town of Los Altos Hills. E&A reserves the right to substitute other engineers or subconsultants for these individuals if one or more of these roles change during the duration of this contract.

For complete details, please see Attachment A – Staff Qualifications at the end of this document.

Proposed Staff Members
The technical team will be comprised of the following:
• Gabrielle Nelson – Customer Sales Rep and Account Manager • Andrew Thakkar – Project Manager
• Michael Peace – Systems and Network Engineer
• Amr ElAzhary – On-site Engineer
• Dion Nelson – Help Desk Manager
• Mohamed Shalabi – Chief Technology Officer and Director of IT

19 E&A reserves the right to substitute another staff member or equivalent if a role changes during the duration of this contract.
8e5l2. Describe how staff receives continuing education and training.

Eaton & Associates provides ongoing learning opportunities for continued education and technical certifications to our staff. This is accomplished through internal knowledge transfer, formalized training opportunities, and technology certification processes established as industry standards.

Training is provided to our staff in person, online and via self-study formats. As IT is ever changing, training is a part of every-day operations here at E&A. 8e5l3. Describe the skills and expertise of information security staff to be assigned to account Eaton & Associates’ Technical Security staff are fully equipped to meet the needs of Los Altos Hills. Technical Security staff maintains the latest certifications and training levels in all Industry Standard Security platforms and Technologies. IT Security is a key component of our business.

We have extensive experience with:
• End-point security
• Mobile device security management
• Multi-factor authentication
• Secure access planning and implementation
• Security patching of end-user devices
• Servers and networking equipment
• Wireless networking security
• Malware and ransomware prevention and mitigation
• Data backup and retention
• Intrusion detection and mitigation
• End-user trainings to help prevent phishing attacks.
8e5m. Proposer must also list any resources, assistance, or other items expected to be provided by City (computer, office, etc.)
Eaton & Associates does not require office space, computers, or telephone resources from the Town of Los Altos Hills. On-site Engineers are provided with an E&A laptop and have access to remote meeting tools, such as Microsoft Teams, Zoom or Ring Central. E&A is flexible and can use the Town of Los Altos Hills’s preferred method of communication. 8e6. All proposers must respond to the following items:

20 8e6a. What would the first 100 days at the Town look like? Eaton & Associates currently supports the Town of Los Altos Hills. Therefore, IT services will be able to continue without disruption to the Town. We appreciate the opportunity to continue to provide the Town with IT support, as well as making updates to the Town’s infrastructure and security posture. E&A plans to continue to use internal tools to track open projects and upcoming projects, which align with the Town’s Strategic Plan.

In parallel with providing day-to-day support for the Town, here are some examples of projects the E&A team has completed for Los Altos Hills:
§ System Maintenance Project
§ Replace UPS and add environmental sensors
§ Upgraded the Firewall to improve security
§ Implemented Multi-factor Authentication
§ IT Policies Revision & Implementation
§ Improved email security and deliverability via deployment of DKIM, DMARC, and ATP
§ Replace Ruckus Controller
§ Server Upgrades
§ Built an image for machine rollout
§ Centralized Adobe and Bluebeam Licenses
§ Assisted with Deployment of Security Camera
§ Assisted with E-wasting and Degaussing Hard drives
§ Continuous Maintenance and Back up Schedule
8e6a1. Include description of how proposer will transfer applicable knowledge from the current providers to the proposer’s staff and implement their services as a part of Town operations.

Eaton & Associates currently supports the Town of Los Altos Hills and appreciates the opportunity to continue our partnership. The E&A team has access to tools that assist with retrieving information that was missed during the initial knowledge transfer. Additionally, the E&A team has contacts from the Town’s previous IT Provider should we discover gaps in the original knowledge transfer.
8e6b. Describe the ideal working relationship from your perspective.

The ideal working relationship is based on strong and consistent communication, trust, and knowledge. IT issues will be addressed professionally and expeditiously as they occur. We see our goal as providing not only day-to-day operational support but IT guidance and planning with a focus on security. We appreciate feedback from all levels to ensure that our mutual goals are met, expectations are aligned, and we update our processes and procedures as required to provide the best possible services to the Town.

21 8e6c. How does your company attract and maintain qualified staff? Eaton & Associates has been in business for 33 years and has several staff members who have been with the organization for over 20 years. As a family business, we are very selective in whom we hire and strive to be a desirable place to work. This includes flexibility in a work/life balance, being treated professionally and with respect, offering opportunities to learn and grow and providing competitive compensation and benefits.
8e6d. If additional resources are needed, how does you company scale up? Eaton & Associates has been helping our clients with their IT staffing needs for over 10 years.

This expertise and extensive contacts make it easy for the E&A team to scale up quickly, should it be either additional resources for our core services or for specialized services. We also work with several national groups to help us with resources either locally or to support our out of state clients.

Eaton & Associates has a wide variety of clients ranging in size from small Private Sector entities with just a few users, to large multi-departmental Public Sector agencies. Here are a few statistics about our client base that reflect our ability to scale:
• Total number of public sector clients: 50+, including multiple City and County of San Francisco Departments such as Department of Public Health, Public Utilities Commission, SF Port, SF Arts Commission, SF Rent Board, SF War Memorial, SF Rec and Park, SF DCYF, SF DPW, SF Planning and SF Department of Technology, County of San Mateo and others
• Total number of public sector transportation clients: 3, San Francisco International Airport, SF MTA/MUNI and WETA
8e6e. Provide an organizational chart for your company.

22 8e6f. Describe how the proposer works with the other service providers (Public Safety, Phone Vendor, Council Chambers Video/Audio support).

Eaton & Associates will work diligently with current service providers as required for the IT needs of the Town of Los Altos Hills. E&A provides complete end-user and network support to the Public Safety Department both remotely and on-site for a Towns near Los Altos Hills. This support includes, but is not limited to, workstation application support, printer support and network connectivity support. The E&A team stays within guidelines of FBI security policies and procedures as well as has security cleared Help Desk and on-site Engineers. Whether on an IT Project or in support of ongoing Managed Service needs, Eaton & Associates will work to maintain data security, positive integration, knowledge transfer, organizational legacy continuity between ALL partners in this effort. We will act as your IT representative in interactions with third party agencies as requested and required by the needs of this RFP. 8e6g. If proposal includes a per-unit cost for managed services explain what is specifically included under managed services and what is not included.

Our pricing is unit based for workstations, servers, network devices, and mobile devices. Our detailed pricing spreadsheet is included as part of Appendix B. We will confirm quantities each month to reflect increases or decreases in the quantities of the supported devices. All devices included in Appendix B are included under the full managed services support as outlined. 8e6h. Describe how the end users will be serviced for all hours as well as specific information regarding off-hour requests (i.e., evenings, weekends, and holidays).

Eaton & Associates will have the Town of Los Altos Hills covered with 24x7x365 Server and Network Monitoring & Maintenance along with Business Hours Help Desk Services for Staff.

Our team will monitor the Town of Los Altos Hills 24X7X365 and alert the designated staff if an issue occurs and dispatch and Engineer onsite as needed.

Our Help Desk team will provide support during business hours as requested by the Town of Los Altos Hills. Eaton & Associates understands there will be times when users need afterhours support. Should that occur, we have a team of on-call staff that will troubleshoot with end-users through to resolution. Please note that afterhours support rates may apply for desktop support.
• 24x7x365 Network Monitoring and Maintenance.
o 24x7x365 monitoring & maintenance of physical and virtual servers, network appliances, including but not limited to firewalls, routers, servers, domain controllers, switches, access points.
o Documented inventory of all supported network appliances and networking gear (devices connected to the network via Ethernet or Wi-Fi connections); continually evolving with updates after every project.
o Defined escalation process.
o Windows server patch management for Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.)

23 • Business Hours Help Desk Services for Town of Los Altos Hills Staff and Users. o Business Hours (Monday-Friday 6:00AM- 6:00PM) end user support for Town of Los Altos Hills staff workstations via chat, phone, and email with web ticketing system.
o Documented inventory of all supported workstations and endpoint devices. o PC workstation patch management for Windows-based Operating Systems and certain applications (including security patches, bug fixes, updates, etc.). Apple OS based devices are also under support, should they be added to the environment.
o Regularly updated Frequently Asked Questions (FAQ) resource for Town of Los Altos Hills staff, reflective of ongoing training topics and technical support provided.
o We will support server-side print queues, end user with printer issues and coordinate with the Town of Los Altos Hills’s managed printer vendor(s) on a best effort basis. Our proposal does not include printer repairs or consumables.

Eaton & Associates can provide 24/7 Help Desk services for some or all of the Town’s devices, however, this is typically not needed. Should this be desired in the future, it can be added to our SOW.
8e6i. What is the process for customer service escalations and remediation? In the event the Town of Los Altos Hills needs to escalate a technical, financial, procurement, or another matter to E&A and the Account Manager is unreachable, or the preference is to speak with a different individual, please see the below escalation chart for escalation contacts.

Problem Level Title Name Phone Technical
1st Help Desk Escalation Dion Nelson (415) 521-1320
2nd Account Manager Gabrielle Nelson (415) 366-8397
3rd Dir. Managed Services/CTO Mohamed Shalabi (415) 400-7662 4th CEO John Eaton (415) 400-7661
Financial
1st Account Manager Gabrielle Nelson (415) 366-8397
2nd Controller Heather Sanders (415) 299-8641
3rd CFO Patricia Eaton (415) 299-8641
Procurement
1st On-Site Tech Engineer Michael Peace (415) 481-0924
2nd Account Manager Gabrielle Nelson (415) 366-8397
3rd VP Operations James Finley (415) 400-7665
4th CEO John Eaton (415) 400-7661

24 8e6j. How does the vendor measure and monitor customer service and provide monthly reports on customer service delivery?
To measure customer service and customer satisfaction, Eaton & Associates uses a continual formal communication via scheduled meetings with key Town of Los Altos Hills staff along with consistent reporting to measure success. The E&A team monitors daily ticket dashboard for live ticket updates for open or stale tickets as well as the team’s average response time.

Additionally, E&A pulls monthly and quarterly reports to review with clients to discuss strengths and areas that may need improvement. We also monitor customer satisfaction through completed surveys automatically sent to users once their ticket is closed. Customer feedback and data drives decisions made by the E&A team to constantly improve our service offering.

E&A monitors customer service and customer satisfaction performance is by:
• Quarterly Business Reviews with key Town of Los Altos Hills staff • Regularly scheduled check-in meetings with key Town of Los Altos Hills staff • Clear set of Eaton contacts and full access to Eaton & Associates leadership if needed • Monthly ticket reporting with analytics
• Quarterly ticket reporting with analytics
• Live ticket dashboard
• User feedback emails at the completion of tickets
• Customer Satisfaction Surveys
FIGURE 1 - SAMPLE SCREENSHOT WITH REAL-TIME KPI DATA

25 8e6k. Describe your firm’s approach to providing efficient and effective IT support services. Include proposed administrative procedures, areas of responsibility, and a discussion of service delivery such as method of contact and assignments.

E&A has developed an easy-to-use system for getting support via email, phone, or chat. The majority of our clients submit tickets via email and the request is then assigned for remote or for on-site resolution based on priority and nature of the issue. Priority 1 issues get immediate attention, including regular reporting until the issue is resolved.

In addition, the Town has access to the live Portal where tickets are tracked, and tickets can be escalated if the normal SLO does not apply to that issue. 8e6l. Describe your experience in supporting a hybrid workforce (i.e., City workforce can work from City location as well as remotely)
Eaton & Associates has always supported dynamic organizations where there are various mix of onsite and remote staff. During the most recent years, we have seen that drastically change and shift to a much larger percentage of remote workers. Our experience and use of technology has proven that our team can fully support our customers through these rapid shifts and ever-changing office configurations without interruption.
8e6m. Describe your experience assisting municipal government organizations in creating/maintain strategic technology workplans.

E&A has over 30 years of experience working with Local Governments, including providing support, security services, strategic planning, installing wired and wireless networks and server virtualization and support. We have decades of experience supporting departments with the City and County of San Francisco and are currently providing managed services for the Town of Hillsborough and the Cities of Burlingame and Belmont. 8e6m1. Describe your experience aiding in developing budgets for municipal governments.

During our Quarterly Business Reviews, we will discuss recommended projects or upgrades, prioritize projects and include budget information. Also, E&A will provide annual technology road maps, including IT budgets as part of our services.

Additionally, E&A creates and continuously tracks projects on the Town’s roadmap and Strategic Plan. We provide our government clients with projects we plan to complete as well as with budgeting estimates for fiscal planning.
8e6m2. Describe your firm’s approach to project management.

At E&A we leverage the Project Management Institutes (PMI) standards. We have developed extensive templates that we use as a starting point for project charters, communication plans, issue tracking logs, risk mitigation, Gantt charts, RACI diagrams, etc. The templates and our experience allow us to quickly get appropriate documentation for IT projects in place.

26 In addition, we have PMP Certified project managers on staff with significant experience successfully implementing a wide variety of IT projects. 8e6m3. Describe how the firm will educate the Town on new technology (i.e., products or services).

This is an area where E&A can add substantial value as we provide our clients with ongoing strategic knowledge of IT related technologies and best practices. As your IT partner, we are fortunate to work with diverse organizations which enables our team to interact and have handon experience with a variety of technologies and products. This enables our team to act as a hub of IT related information allowing our team to give sound and practical advice when it comes to technology and your organization.

When we introduce a new technology, such as Office 365 or an Operating System upgrade, such as Window 10 to Windows 11, we set up a series of end user trainings that are recorded for future access, as well as basic documentation to help the users acclimate. We can also set up knowledgebase articles to provide quick answers to the most common questions.

We also recommend annual training on security best practices, which is typically self-paced computer-based learning.
8e7. Response to Appendix A Scope of Services
Eaton & Associates has read, understands, and agrees to all scope of services listed in Appendix A Scope of Services with the following clarifications:
• If work is required that is not specifically addressed in the RFP and our response, it may be a project with a separate SOW and budget.
8e7a. Appendix A Section 1 Base Services
Eaton & Associates read, understands, and agrees to provide all the requested services outlined in Appendix A

27 8e7b. Appendix A Section 2 Desktop and Server Services Eaton & Associates read, understands, and agrees to provide all the requested services outlined in Appendix A
8e7c. Appendix A Section 3 Network and Security Services Eaton & Associates read, understands, and agrees to provide all the requested services outlined in Appendix A
8e7d. Implementation project plan with a timeline to describe how the proposer will transition services from current provider.

Eaton & Associates has included the transition plan in section 8e6a 8e8. Project Services – In Appendix B the proper cost spreadsheet the City asks for pricing on possible projects. Describe below how you would implement the following projects (each of them would be separate projects):

Eaton & Associates has included a brief project description below and corresponding information in the pricing spreadsheet. A detailed scope of work will be provided upon award of the contract.
8e8a. Develop and implement a plan to migrate Town’s on-premises Exchange 2019 to Office365- Government (includes Email, Security, User training, Admin Training).

Short Project Description: Complete Office365 Readiness Assessment, Onsite Discover, and Planning; Prepare environment for an Office365 Deployment; Deploy and Configure Active Director Federation services to enable single sign on; Migration and Cutover; Post Deployment Support, User and Administrative training.

As the Town of Los Altos Hills current IT Support Vendor, we confirmed that all on-prem Microsoft Exchange services had already been migrated to Office 365. However, had that not been the cause, E&A would perform a complete discovery of the on-prem Exchange infrastructure, setup and configured a new O365 tenant, perform an Active Directory sync, and migrate all mailboxes, public folders, and security rules.

28 8e9. Appendix B Cost Sheet
8e9a. A cost sheet showing any and all charges for performing the services in the proposed scope of work
Eaton & Associates has read, understands, and agrees. Information and pricing details provided in Appendix B attachment submitted.
8e9b. Support Services – Indicate the level and nature of support available Action P1 – Critical P2 –
Important
P3 – Normal P4 – Low
Availability- NOC 24x7x365 24x7x365 24x7x365 24x7x365
AvailabilityHelpdesk24x7x365 24x7x365 24x7x365 24x7x365 Acknowledgement 15 minutes 15 minutes 30 minutes 30 minutes Status Updates 30 minutes 2 hours 8 hours 12 hours
Resolution Plan < 4 hours < 8 hours < 8 hours/NBD < 3 days 8e10. The proposal shall be signed by an individual, partner, officer, or officers authorized to execute legal documents on behalf of the vendor.

Eaton & Associates has provided a signed proposal as requested. 7a. Project Management
7a1. Proposer is expected to provide an Account Manager for the City. The Account Manager is expected to interface with the City’s designated technology liaison and management and become the main contact for the City for the duration of the project.

Eaton & Associates agrees to provide a dedicated Account Manager as the main point of contact for the duration of the project.
7a2. Project implementation will be coordinated with City schedules to minimize any disruptions to normal operations.

Eaton & Associates has extensive experience with coordinating and scheduling projects for local government agencies to minimize downtime. The E&A team has a pager-duty and NOC team that is capable of completing after-hours maintenance and projects as needed.

29 7b. Transition Plan and Implementation Schedule
7b1. Town expects the new IT provider’s transition plan to have limited impact on ongoing operations. Vendor is expected to have experience in this area and to provide City with a detailed plan to accomplish the transition from the current IT support provider to the new IT support provider, with minimized disruption to staff.

There will be no impact on the Town as E&A currently supports Los Altos Hill’s IT. 7b2. All documentation, installation, reports, and materials must be provided to Town prior to commencement of installation, followed by submission of any Moves, Adds, Changes (MAC).

Eaton & Associates has read, understands, and agrees to provide all documentation, installation, reports and materials to the Town of Los Altos Hills prior to the commencement of installation.
7b3. Proposer will be expected to interface as needed with City's telecommunication and Internet providers for any necessary changes during the transition.

Eaton & Associates has extensive experience working with telecommunication and Internet providers for local governments and understands and agrees to this requirement.

Summary and Conclusion
Eaton & Associates values being the trusted IT Partner for the Town of Los Altos Hills and appreciates the opportunity to continue the partnership. During our year of partnership, in addition to day-to day IT support, some of the completed project highlights are:
§ System Maintenance Project
§ Replaced UPS and added environmental sensors
§ Upgraded the Firewall to improve security
§ Implemented Multi-factor Authentication
§ IT Policies Revision & Implementation
§ Improved email security and deliverability via deployment of DKIM, DMARC, and ATP
§ Replace Ruckus Controller
§ Server Upgrades
§ Built an image for machine rollout
§ Centralized Adobe and Bluebeam Licenses
§ Assisted with Deployment of Security Camera
§ Assisted with E-wasting and Degaussing Hard drives
§ Continuous Maintenance and Back up Schedule
E&A plans to continue to strengthen the Town’s IT infrastructure in alignment with the Strategic Plan. We pride ourselves on our excellent technical resources, as well as our account

30 and project managers who will continue to support the Town of Los Altos Hills.

Eaton & Associates is proposing to continue delivering the services listed below:
• Help Desk and Desktop Application Support
• 24/7/365 Network Support and Administration
• 24/7/365 Managed Server Support
• Mobile Device Management
• Office 365 Administration
• Network Administration
• Security Administration
• Protection from malware and ransomware
• Managed Services Technology
• Monthly Reports and Quarterly Business Reviews
• vCIO Services for IT planning and budgeting
Eaton & Associates is pleased to be considered to continue being the Town’s trusted advising technology partner. Together, our organizations can utilize technology to improve and enhance the experience of all team members and those you serve.

31 Attachment A-Staff Qualifications
Michael Peace Senior Technical Engineer

PROFESSIONAL SKILLS
Business
A positively motivated and highly skilled technical
engineer with excellent organizational, leadership and
people skills. Eleven years of IT engineering experience with a record of accomplishment in providing excellence in technical service and support.

Specializing in building trust with stakeholders at all levels of the organization. Able to identify and capture opportunities for improvement and enhancement while
managing fluid environments.

Technical
Virtualization:
• AWS, Citrix: XenApp/XenServer, VMware, Hyper-V
• Desktop as a Service (Horizon View)
• Establishing and Maintaining virtualization
environments in various operating systems
Networking:
• Administration: (Active Directory, Exchange, DNS,
DHCP)
• Networking: (TCP/IP, VPN, LAN, WLAN, WAN)
• Managing SSL Certs
• AWS, Citrix: XenApp/XenServer, VMware, Hyper-V
• Establishing and Maintaining virtualization
environments in various operating systems
• Troubleshoot and Support: POS, Windows (XP,
VISTA, 7), Mac OS X, iPhone, Android, platforms
Hardware/Software:
• Managed migration projects to transition technical
environments
• Installing 3rd party applications (Both server and
client-based apps)
• Repairing, trouble shooting, diagnosing, installing,
maintaining, and configuring various types of
computer systems.
• Software Implementation: Windows, MS Office
(Word, Excel, Power Point, Access, Outlook)
• Server Operating Systems: (Windows Server 2008
R2, 2012, and 2016)
• SQL Management Studios

HIGHLIGHTS/CERTIFICATIONS
Ø MCPS: Microsoft Certified Professional
Ø Network+
Ø Group Policy • Content Filtering • OSI Model
Ø LAN/WLAN • Vulnerability Testing • Wireless
Ø Cabling/Topologies • PKI • Routing Protocols
Ø Exchange Server • Firewalls • TCP/IP Suite
Ø Active Directory • Smoothwall • DNS
Ø Window Server • IPSec • DHCP
Ø Infrastructure Design • Access Control • Network
Troubleshooting
Ø Disaster Recovery • VPN (ping, traceroute, netstat,
etc.)
Ø RADIUS
Ø Cisco, Meraki and Aruba experience
Ø Palo Alto network and security experience

PROFESSIONAL EXPERIENCE
As part of Eaton & Associates’ Sales and Professional
Services team, Michael is an experienced Systems
Engineer, working with clients ranging from small and
medium business to large government entities. In this role, he directly participates in projects varied from the Network upgrades to specific IT system deployments.

Michael has provided technical engineering services for his clients to include Project Management, Systems and
Network Administration, Server Migrations, Exchange to
Office 365 migrations, Additional tasks have included
installation and support of Active Directory, DHCP, DNS, ADFS, iSCSI, NPS, AWS, MS Clustering, SCCM, Cisco
Meraki MX Firewalls, MS Switches and MR Access
Points and IP Telephony
Prior to joining the Eaton team, Michael has enjoyed a
successful and broad set of experience providing technical engineering and related support services in the IT field.

32 Mohamed Shalabi CTO and Senior Network Engineer

PROFESSIONAL SKILLS
Business
A highly successful and driven technical leader, with a 10-year solid record of accomplishment in establishing
vendor relations and supporting existing organizations in achieving high levels of IT performance and growth.

Specializing in relationship building with stakeholders, high level strategic planning and quickly identifying
opportunities for improvement while managing everchanging environments. • Data reporting & interpretation
• SLA & SPI setting & management
• IT project management
• Change & risk management
• Strategic IT planning
Technical
Cloud:
• Amazon Web Services
• Microsoft Azure
• Rackspace
• OpenStack
Virtualization:
• VMWare ESX/vSphere
• Microsoft Hyper
• Desktop as a Service (Horizon View)
Networking:
• Cisco Switching and Routing
• HP Switching and Routing
• Cisco/Meraki WLAN
Data Continuity:
• Disaster recovery planning & testing
• Data backup & recovery strategies
• Access management & controls
Scripting:
• PowerShell

CERTIFICATIONS/MEMBERSHIPS
Ø CISCO Certified Network Associate (CCNA)
Ø VMWare Certified Associates 6 – VCA-DCV6
Ø AWS Certified Solution Architect – AWS-ASA
Ø Microsoft Certified Professional - MCP

PROFESSIONAL EXPERIENCE
Mr. Shalabi as part of the Eaton & Associates Managed
Services staff, performs technical & business duties for a wide array of small-medium size businesses
He was project manager responsible for Robert Stephen
Consulting, INC Virutal-2-Virtual infrastructure migration efforts focusing service deliveries and venialities, and full documenting changes in Eaton’s cloud-based
documentation system.

Mohamed was the lead network engineer responsible for
developing an overhaul of Ronald McDonald House in San
Francisco networking infrastructure including the
implementation of highly available VMWare cluster, as
well as a full migration from on-premise Exchange
communication platform to cloud-based Microsoft Office
365.

Mr. Shalabi has performed project management and
technical duties in Lennon BPO office re-location,
overseeing infrastructure, desktop, and wireless
connectivity tasks and performance
While implementing a full managed services
infrastructure, Mohamed was the primary onsite IT staff member for the Contemporary Jewish Museum (CJM) in
San Francisco. In this role he supported CJM’s IT
infrastructure and end-user support in a mixed
Windows/Mac/Linux environment including business
data/voice/desktop administration.

33 David Smart Senior Technical Engineer

PROFESSIONAL SKILLS
Business
A dynamic and highly skilled technical
engineer with excellent organizational,
leadership and people skills. 15 years of IT
experience with a record of accomplishment in
providing excellence in technical service and
support.

Specializing in building rapport with
stakeholders and end-users. Able to identify and
capture opportunities for improvement and
enhancement while managing fluid
environments.

Technical
Virtualization:
• AWS, VMware, Hyper-V
• Establishing and Maintaining
virtualization environments in various
operating systems
Networking:
• Administration: (Active Directory,
Exchange, DNS, DHCP)
• Networking: (TCP/IP, VPN, LAN,

WLAN, WAN)
• Managing SSL Certs
• Troubleshoot and Support:

Hardware/Software:
• Managed migration projects
• Installing 3rd party applications
• Configuring and implementing various
types of computer systems.
• Software Implementation: Windows, MS
Office (Word, Excel, Power Point,
Access, Outlook)
• Server Operating Systems: (Windows
Server 2008 R2, 2012, and 2016)

HIGHLIGHTS/CERTIFICATIONS
Ø Office 365 and Gsuite
Ø Group Policy • Content Filtering • OSI Model
Ø LAN/WLAN • Vulnerability Testing • Wireless
Ø Cabling/Topologies • PKI • Routing Protocols
Ø Exchange Server • Firewalls • TCP/IP Suite
Ø Active Directory • DNS
Ø Window Server • IPSec • DHCP
Ø Infrastructure Design • Access Control •
Network Troubleshooting
Ø Disaster Recovery • VPN (ping, traceroute,
netstat, etc.)
Ø Cisco, Meraki experience
Ø Palo Alto network and security experience
Ø VMWare and HyperV

PROFESSIONAL EXPERIENCE
As part of Eaton & Associates’ Professional Services
team, David is an experienced Systems Engineer, working with clients ranging from small and medium business to
large government entities. In this role, he directly
participates in projects varied from Network upgrades to specific IT system deployments.

David has provided technical engineering services for his clients to include Project Management, Systems and
Network Administration, Server Migrations, Exchange
and Office 365 management, Additional tasks have
included installation and support of Active Directory,
DHCP, DNS, AWS, MS Clustering, SCCM, Cisco Meraki
MX Firewalls, MS Switches and MR Access Points and
IP Telephony.

TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RECEIVE QUARTERLY INVESTMENT PORTFOLIO REPORT – QUARTER ENDING March 31, 2023
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive Quarterly Investment Portfolio Report – Quarter Ending March 31, 2023 BACKGROUND:

These quarterly reports are presented to both the City Council and the Finance and Investment Committee to keep both bodies apprised as to the status of the Town’s investment holding and demonstrate compliance with the Town’s Investment Policy. A review of the Investment Portfolio Report Quarter Ended March 31, 2023 was presented and discussed with the Finance and Investment Committee on May 8, 2023 (Attachment 1).

DISCUSSION:

The summary provided below presents the sum total of all Town investment holdings.

The City’s portfolio book value, excluding operating cash and bond holdings as of March 31, 2023 was $29,076,492.

As of March 31, 2023, 6.0% of the Town’s portfolio was placed in Federal Agency Securities (Fannie Mae, Federal Home Loan Bank, Federal Home Loan Mortgage and Federal Farm Credit), 46.8% in US Treasuries, 16.4% in Corporate Notes, 5.1% in Municipal Bonds, 1.4% in Supra-National Agency Bond with the balance of 24.3% in LAIF. This portfolio mix chart is illustrated as part of Attachment 2.

Full compliance with the Town’s Investment Policy is monitored closely and on a per trade basis as illustrated in Attachment 3. In accordance with California Government Code 53646(b)(3), the Town of Los Altos Hills can meet its pool expenditure requirements for the next six months.

As part of these quarterly updates, a status report is prepared by PFM which is included as Attachment 4: Investment Performance Review for the Quarter Ended March 31, 2023. It is important to note that this report highlights the performance of the Town’s AGENDA ITEM #4.O

Staff Report Page 2
Quarterly Investment Quarter Ending March 31, 2023
May 17, 2023
investments that fall outside its liquid holdings with LAIF. This has been intentionally crafted to isolate the performance of the Town’s independently managed investments.

The total rate of the portfolio lesser of 10 years or since inception is 0.87%, which is highlighted on page 21, of the PFM Investment Performance Review Report (Attachment 4).
2023 CITY COUNCIL WORK PLAN:

This report was not specifically identified as one of the Council’s priorities for 2023, but it is a form of financial transparency.

ENVIRONMENTAL REVIEW:

The proposed project is exempt from California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

There is no fiscal impact in accepting this report.

ATTACHMENTS

1. Agenda from Finance and Investment Committee Meeting of May 8, 2023

2. Portfolio Mix Charts

3. Investment Policy Compliance Chart

4. Investment Performance Review Quarter Ended March 31, 2023 Prepared by: Miranda Shum

Notice to the Public - Any writings or documents provided to the Finance and Investment Committee regarding any item on the open session portion of the agenda will be made available for public inspection at the Town Clerk’s office, 26379 Fremont Road, Los Altos Hills during normal business hours.

Los Altos Hills Finance and Investment Committee
Special Meeting Agenda
Meeting Time: Monday, May 8, 2023 @ 5:15p.m. NOTE Change in Time Meeting Place: City Council Chambers Conference Room
Los Altos Hills Town Hall
26379 Fremont Road
Los Altos Hills, CA 94022
Committee Meetings are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or via Zoom Video Conference.

To attend the meeting in person: City Council Chambers Conference Room, 26379 Fremont Road, Los Altos Hills, CA 94022
To provide Public Comment in person: Members of the public wishing to speak are requested to raise their hand during the time for public comment.

To provide Public Comment in the meeting via Zoom Video Conference, please follow the instructions below:

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside.

The Committee meeting will be held via zoom from the following location (Council Chambers – see above):

To participate via a computer, Join Zoom Meeting:
https://us02web.zoom.us/j/84544051930?pwd=ZDljdVJvYXlsL2tNN0lpWmlxblByQT09 Meeting ID: 845 4405 1930
Passcode: 382963
Phone: +1 669 444 9171
AGENDA ITEMS:

1. Roll Call

2. Introduction of Guest(s): (PFM)

3. Approval of minutes – FIC Regular Meeting, Monday, February 6, 2023.

4. Nomination of Medha Rishi as Associate Member by Roddy Sloss

5. Presentation of Quarterly Investment Results: PFM – Wale Kajopaiye

6. Preliminary fiscal 2024 Annual Budget Information: Sarina Revillar Attachment 1

Notice to the Public - Any writings or documents provided to the Finance and Investment Committee regarding any item on the open session portion of the agenda will be made available for public inspection at the Town Clerk’s office, 26379 Fremont Road, Los Altos Hills during normal business hours.

7. Discussion and vote on proposal to transfer investment portfolio management associated with the Town’s OPEB (CERBT) Retiree Health Plan from CalPERS to PARS: Roddy Sloss

8. Review and approve Financial Policy changes- Sarina Revilar

9. Updates: a) City Manager purchasing authority increased to $60,000; and b) Proposed changes to Town’s Volunteer Committee procedures and rules of conduct – Allan Epstein

10. Report by Finance and Administrative Director; Quarterly reports; – Sarina Revillar

11. Report by City Manager – Peter Pirnejad

12. Report by Town Council – Linda Swan / Stan Mok

13. Next meeting dates – 1) Thursday, May 25, 2023, Town Hall in person Joint Meeting with Town Council re: Proposed 2024 fiscal year annual budget (Quorum required); 2) June 5, 2023 Regular FIC monthly meeting (non-recurring topics: TBD)

14. Adjournment
Attachments/links (correspond to agenda item numbers above):

Item 3: February 26, 2023 draft minutes for approval
Item 5: Quarterly Investment Results – March 31, 2023 quarter – PFM Item 6: Draft of selected items in Town’s annual 2024 Budget – Sarina Revillar Item 6:Trial Balance Preliminary fiscal 2024 Annual Budget Information Item 7: PARS presentation to FIC presented on February 6, 2023 Presentation by PARS on Managing Town OPEB investments
Item 7: CalPERS presentation to FIC made on April 3, 2023 CalPERS CERBT Investment presentation made by Karen Lookingbill
Item 8: Financial Policy
Item 10: Quarterly Reports: Quarterly FIC Financial Status Report, Cash and Investment Summary Worksheet March 31, 2023,
Email from Allan Epstein with Sarina Revillar’s Responses (in red) Comparison of Investment Managers for Town's Retiree Medical Plan ("OPEB") Staff Presentation (Added 5/9/23)
Distribution:

Public posting by Deborah Padovan
Email distribution by Deborah Padovan to Committee members and other invited attendees:

Linda Swan (Mayor), Stan Mok (Vice Mayor), Peter Pirnejad, (Town Manager), Committee Members: Nathan Blair, Allan Epstein, Cheryl Evans, Kjell Karlsson, Jim Lai (Associate Member), Frank Lloyd (Associate Member), Susan Mason, Christopher Nam, Medha Rishi, and Roddy Sloss.

Attachment 2
Portfolio Mix Charts
March 31, 2023
Portfolio Mix
Security Type % of Total By Security
LAIF 24.3% 7,077,224
Money Market 0.2% 51,010
Corp Notes 16.4% 4,765,000
Federal Home Loan Banks 2.3% 672,018
Federal Nat'l Mortgage 3.7% 1,066,240
Municipal Bonds 5.1% 1,470,000
Supra-National Agency Bond 1.4% 405,000
US Treasury 46.8% 13,570,000
100% 29,076,492
Portfolio Mix Market
Security Type % of Total Par Value Value
LAIF 24.3% 7,077,224 7,077,224
Money Market 0.2% 51,010 51,010
Corp Notes 16.4% 4,765,000 4,502,134
Federal Agencies 6.0% 1,738,258 1,629,550
Municipal Bonds 5.1% 1,470,000 1,387,031
Supra-National Agency Bond 1.4% 405,000 384,576
US Treasury 46.7% 13,570,000 12,794,523
100% 29,076,492 27,826,048
Portfolio Mix Market
Class Type % of Total Par Value Value
Corp Notes 21.7% 4,765,000 4,502,134
US Treasury/Agencies 69.7% 15,308,258 14,424,073
Supra-National Agency Bond 1.8% 405,000 384,576
Municipal Bonds 6.7% 1,470,000 1,387,031
Accrued Interest - 76,257
100% 21,948,258 20,774,071
Margin Over (Under) Par (1,174,187)
Corp Notes…
US Treasury/Agencies

69.7%
Supra-National
Agency Bond

1.8%
Municipal
Bonds

6.7%

PORTFOLIO MIX - BY CLASS
LAIF

24.3%
Money Market

0.2%
Corp Notes

16.4%
Federal Home
Loan Banks

2.3%
Federal Nat'l
Mortgage

3.7%
Municipal Bonds

5.1%
SupraNational …
US Treasury
.3%

PORTFOLIO MIX - BY SECURITY

Attachment 3
Investment Policy Compliance Chart
March 31, 2023
Earliest City Policy City Policy City Policy % Compliance Term Compliance City Investment % Mix Par Value Term Term Limitation $ Limitation % Limitation CAPACITY Yes/No Yes/No LAIF 24.3% 7,077,224 01/00/00 No Term 75,000,000 100% 67,922,776 Yes N/A Money Market 0.2% 51,010 01/00/00 No Term 100% 29,025,482 Yes N/A Corp Notes 16.4% 4,765,000 11/05/19 5 Years 30% 3,957,948 Yes No Federal Agencies 6.0% 1,738,258 12/13/19 5 Years 100% 27,338,234 Yes No Municipal Bonds 5.1% 1,470,000 10/29/19 5 Years 30% 7,252,948 Yes No Supra-National 1.4% 405,000 02/19/21 5 Years 30% 8,317,948 Yes No US Treasury 46.7% 13,570,000 11/06/19 5 Years 100% 15,506,492 Yes No 100% 29,076,492

Investment Performance Review
For the Quarter Ended March 31, 2023
Client Management Team PFM Asset Management LLC
Monique Spyke, Managing DirectorWale Kajopaiye, Senior Managing Consultant 213 Market Street
Harrisburg, PA 17101-2141
717-232-2723
1 California Street Ste. 1000
San Francisco, CA 94111-5411
415-393-7270
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
For Institutional Investor or Investment Professional Use Only - This material is not for inspection by, distribution to, or quotation to the general public

LOS ALTOS HILLS
Attachment 4

© PFM Asset Management LLC pfmam.com |
• Market Update• Account Summary• Portfolio Review

© PFM Asset Management LLC pfmam.com |
Market Update

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Current Market Themes
▸ The U.S. economy is characterized by:
▹ Lingering inflation that remains well above the Fed’s long-term inflation target ▹ A labor market showing the first signs of moderation
▹ Greater economic uncertainty following the surprise failure of Silicon Valley Bank and Signature Bank
▸ Fed policy tightening may be nearly complete
▹ The most recent FOMC statement noted that “some additional policy firming may be appropriate,” but the need for more rate hikes has become less clear ▹ Although the Fed acknowledged the impact of the recent bank failures, their March updated Summary of Economic Projections were little changed from December ▹ The Fed has maintained that they will keep rates elevated for some time, but the market is pricing in rate cuts beginning mid-year
▸ Bond markets saw unprecedented volatility in March
▹ In a classic “flight to quality,” Treasury yields fell sharply, with the 2-year Treasury yield falling from 5.07% on March 8 to under 4.00% on March 17
▹ The curve inversion from 3 months to 10 years reached the deepest levels in over 40 years▹ Credit yield spreads widened, especially those on banks, but not nearly to levels seen during the global financial crisis

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
1

For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
▼/▲ Changes in 2-Year Treasury
Market Events Drive Large Yield Moves
January 2023 April
Jan 6th
Weak wage growth
hints inflation may
be cooling
▼-21 bps
Jan 18th
Producer
prices show
strong decline
▼-12 bps
Feb 3rd
Strong jobs report
raises questions of
more rate hikes
▲ +18bps
Feb 6th
Markets continue to stew on strong
economic data
▲ +18bps
Mar 10th
Silicon Valley
Bank closed by
regulators
Mar 15th
Bank crisis spills
over to Europe
▼-30 bps ▼-27 bps
Mar 13th
Market digests
weekend action on
two failed banks
▼-57 bps ▼-33 bps ▼-21 bps
Mar 17th
Market weighs
weaker economic
prospects
Mar 22nd
Fed rate hike
accompanied
by softer tone
Mar 21st
Market prices in
expected 25 bps rate
hike
▲ +25 bps
Major Economic and Market Events
and the Daily Change in the 2-Year U.S. Treasury Yield

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
2

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Source: Bloomberg, ICE BofA Indices. As of 03/31/2023.

3.0%3.5%4.0%4.5%5.0%5.5%
Jan-23 Feb-23 Mar-23 Apr-23
2-Year Treasury
Daily High and Low Yield
0 50
100150200250
2019 2020 2021 2022 2023
Fixed Income Market Volatility
ICE BofA MOVE Index
The surprise failure of two large U.S. banks caused volatility in the markets. In a classic “flight to quality,” Treasury yields fell sharply, with the 2-year Treasury yield falling from 5.07% on March 8, to 4.03% on March 31.

The “MOVE index,” which measures volatility in
the bond market, eclipsed the level seen in the
early days of the COVID pandemic
Average daily yield
changes of over 20 bps
Bond Markets Saw Unprecedented Volatility in March

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
3

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Source: Bloomberg, Federal Reserve latest economic projection as of 03/31/2023.

Market Expectations Evolve Amid Changing Policy Environment 0%1%2%3%4%5%6%
Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24 Sep-24 Dec-24 Mar-25 Implied Federal Funds Rate
1-Year RangeMarch 31, 2023February 28, 2023Median FOMC Projections

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
4

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Source: Federal Reserve and Bloomberg. Individual dots represent each Fed members’ judgement of the midpoint of the appropriate target range for the federal funds rate at each year-end.

Fed’s “Dot Plot” Indicates We Are Nearing Sufficiently Restrictive Territory 0%1%2%3%4%5%6%7%
Fed Participants’ Assessments of ‘Appropriate’ Monetary Policy Mar-23 FOMC ProjectionsMar-23 Median
2023 2024 2025 Longer Term

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
5

For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities Market Update Fed’s Updated Projections Reflect Little Change From December

CLIENT NAME
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Source: Federal Reserve, latest economic projections as of March 2023.

0.4%

1.2%

1.9% 1.8%
0%1%2%3%
2023 2024 2025 Longer
Run
Change in Real GDP
December Projections March Projections

4.5% 4.6% 4.6% 4.0%
0%2%4%6%8%
2023 2024 2025 Longer
Run
Unemployment Rate
December Projections March Projections

5.1%

4.3%

3.1%

2.5%
0%1%2%3%4%5%6%
2023 2024 2025 Longer
Run
Federal Funds Rate
December Projections March Projections

3.3%

2.5%

2.1% 2.0%
0%1%2%3%4%5%6%
2023 2024 2025 Longer
Run
PCE Inflation
December Projections March Projections

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
6

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
As Economic Uncertainty Increased, Longer-Term Interest Rates Fell Source: Bloomberg, as of 03/31/2022.

4.69%

4.86%

4.03% 3.79%

3.57% 3.47%

3.65%

0.0%1.0%2.0%3.0%4.0%5.0%6.0%
Yield
Maturity
U.S. Treasury Yield Curve
1 Year RangeMarch 31, 2023December 31, 2022
3mo 2yr 5yr 7yr 10yr 30yr

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
7

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Corporate Yield Spreads Modestly Wider, Led By Financials Source: Bloomberg, ICE BofA Indices as of 03/31/2023.
0 20406080
100120140160180200
Jan-23 Feb-23 Mar-23 Apr-23
Investment Grade Corporate Spreads
1-5 Year U.S. Corporate Index
Financials Industrials
-100
-50
0 50
100150200250300350400
2003 2007 2011 2015 2019 2023
Difference Between Financial and
Industrial Corporate Yield Spreads
1-5 Year U.S. Corporate Index
Although financials led corporate
spreads wider, they remain far
below previous peaks

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
8

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Sector Yield Spreads
Source: ICE BofAML 1-5 year Indices via Bloomberg, MarketAxess and PFMAM as of 03/31/2023. Spreads on ABS and MBS are option-adjusted spreads of 0-5 year indices based on weighted average life; spreads on agencies are relative to comparable maturity Treasuries. CMBS is Commercial Mortgage-Backed Securities. -0.2%

0.0%0.2%0.4%0.6%0.8%
Mar-22 Jun-22 Sep-22 Dec-22 Mar-23
Federal Agency Yield Spreads
Bullet Callable

0.0%0.2%0.4%0.6%0.8%1.0%1.2%
Mar-22 Jun-22 Sep-22 Dec-22 Mar-23
Corporate Notes A-AAA Yield Spreads

0.0%0.5%1.0%1.5%2.0%
Mar-22 Jun-22 Sep-22 Dec-22 Mar-23
Mortgage-Backed Securities Yield Spreads
Agency MBS AAA CMBS Index

0.0%0.4%0.8%1.2%1.6%
Mar-22 Jun-22 Sep-22 Dec-22 Mar-23
Asset-Backed Securities AAA Yield Spreads

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com |
9

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Source: ICE BofAML Indices. ABS indices are 0-5 year, based on weighted average life. As of 03/31/2023.

Fixed-Income Markets in Q1 2023

1.82%

1.68%

1.47%

1.73% 1.68%

0.0%0.5%

1.0%1.5%2.0%2.5%
U.S. Treasury
Agency
ABS
Corp A-AAA
Corp BBB
1-5 Year Indices Quarterly Returns

0.87% 0.83%

1.28%

1.65%

2.12%

0.0%0.5%

1.0%1.5%2.0%2.5%
U.S. Treasury
Agency
ABS
Corp A-AAA
Corp BBB
10-Year Average

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com | 10

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Fixed-Income Sector Commentary – 1Q 2023
▸ U.S. Treasury experienced a classic “flight-to-quality” in March which caused 2-Year U.S. Treasury yields to
plummet by more than 100 basis points in the biggest3-day slide since 1987. Yields across the curvefollowed suit and shifted lower, further inverting theyield curve. ▸ Federal agency yield spreads widened this quarter
as interest rates fell and new issuance was heavy.

Callable agency spreads also widened for certainstructures with the surge in market volatility. ▸ Supranational issuance experienced a strong start to
the year as the value of U.S. dollar funding levels
improved throughout Q1 vs. the Euro. Spreads endedthe quarter tighter and the sector generated strongexcess returns vs. other fixed income sectors. ▸ Investment-Grade Corporate fundamentals were
stable to start the year, with yield spreads priced for continued economic growth and benign creditmarkets. However, spreads ended the quartermarkedly wider, led by financials, in response toconcerns in the banking sector. Spreads on industrialissues widened less, but appeared attractive relativeto recent levels when considering the strength of theirfundamentals. ▸ Asset-Backed Security fundamentals remain
positive for prime deals. Collateral performance hasslightly deteriorated, but remains well within typicalhistorical norms. The new issue market has beenactive, causing spreads to touch multi-month widesnear quarter-end. ▸ Mortgage-Backed Securities underperformed
Treasuries for the quarter after outperforming duringthe first two months of the year. Elevated mortgagerates are leading to slower refinancings andprepayments while volatility led to wider spreads. ▸ Taxable Municipal saw little activity in Q1 and what
issuance occurred was heavily oversubscribed. Thesecondary market had few opportunities as spreadswere generally unattractive favoring sells over buys. ▸ Short-term credit (commercial paper and CDs) was
impacted by the debt ceiling impasse to start thequarter and spreads narrowed. Along with the broadrisk-off widening of credit in Q1; however, there werelarge dislocations between primary (new issue) andsecondary offerings and a wide dispersion betweenfinancial and non-financial names. Short-term ratesremain near the highest level in 15 years.

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com | 11

PFM Asset Management LLC
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities CLIENT NAME Market Update For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC | pfmam.com
Fixed-Income Sector Outlook – 2Q 2023
Negative Slightly Negative Neutral Slightly Positive Current outlook Outlook one quarter ago Positive Sector Our Investment Preferences

C O M M E R C I A L P A P E R
/ C D

T R E A S U R I E S
T-Bill
T-Note

F E D E R A L A G E N C I E S
Bullets
Callables

S U P R A N A T I O N A L S

C O R P O R A T E S
Financials
Industrials

S E C U R I T I Z E D
Asset-Backed
Agency Mortgage-Backed
Agency CMBS

M U N I C I P A L S

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Market Update
© PFM Asset Management LLC pfmam.com | 12

© PFM Asset Management LLC pfmam.com |
Account Summary

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Account Summary
|
Account Summary

1. Yield at market, yield on cost, and portfolio duration only include investments held within the separately managed account(s), excludes balances invested in overnight funds.

The current 7-day yield is the net change, exclusive of capital changes and income other than investment income, in the value of a hypothetical fund account with a balance of one share over the seven-day base period including the statement date, expressed as a percentage of the value of one share (normally $1.00 per share) at the beginning of the seven-day period. This resulting net change in account value is then annualized by multiplying it by 365 and dividing the result by 7. The yields quoted should not be considered a representation of the yield of the fund in the future, since the yield is not fixed.

2. LOS ALTOS HILLS - OPERATING FUND - 581-00
Portfolio Values March 31, 2023CAMP Managed Account $20,697,814 CAMP Pool $51,010
Amortized Cost $21,708,216
Market Value $20,697,814
Accrued Interest $76,257
Cash $0
Analytics¹ March 31, 2023

4.22%1.86%

2.41 Yield at Market
Yield on Cost
Portfolio DurationCAMP Pool 7-Day Yield2 4.92%
14

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Account Summary
|

0.2%

21.8%

6.7%

1.8%

2.8%

5.1%

61.6%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
Joint Powers Authority - $51,010
Corporate - $4,530,337
Municipal - $1,390,415
Supranational - $384,736
Agency CMBS - $576,728
Federal Agency - $1,055,751
U.S. Treasury - $12,836,105
Portfolio Allocation Sector Limit for Analysis*
Sector Allocation Analytics
For informational/analytical purposes only and is not provided for compliance assurance. Includes accrued interest.*Sector Limit for Analysis is as derived from our interpretation of your most recent Investment Policy as provided. 15

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Compliance
|
Note: Pre- and post-trade compliance for the account(s) managed by PFM Asset Management is provided via Bloomberg Asset and Investment Management ("AIM").

Certificate of Compliance
During the reporting period for the quarter ended March 31, 2023, the account(s) managed by PFM Asset Management ("PFMAM") were in compliance with the applicable investment policy and guidelines as furnished to PFMAM.

Acknowledged : PFM Asset Management LLC
16

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Portfolio Review:

CAMP-TOWN OF LOS ALTOS HILLS

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Snapshot
|
Total market value includes accrued interest and balances invested in CAMP, as of March 31, 2023.Yield and duration calculations exclude balances invested in CAMP.The portfolio’s benchmark is currently the ICE BofAML 1-5 Year U.S Treasury Index. Prior to 9/30/19 it was the ICE BofAML 1-3 Year U.S Treasury Index. Source: Bloomberg.

An average of each security’s credit rating was assigned a numeric value and adjusted for its relative weighting in the portfolio.

1. Portfolio Snapshot - CAMP-TOWN OF LOS ALTOS HILLS¹
Credit Quality - S&P
11%
31%
24% 23%
11%
4%
35%
27%
21%
12%
0%5%
10%15%20%25%30%35%
0-1 Yr 1-2 Yrs 2-3 Yrs 3-4 Yrs 4-5 Yrs
Portfolio Benchmark
Duration Distribution
U.S. Treasury | 62%Corporate | 22%Municipal | 7%Federal Agency | 5% Agency CMBS | 3%
Supranational | 2%Joint Powers Authority | <1%
Sector Allocation
AAA | 4%AAAm | <1%AA+ | 71%AA | 3%AA- | 3%A+ | 2%A | 6%A- | 6% BBB+ | 3%Not Rated | 1%
Portfolio Statistics
Portfolio Effective Duration 2.41 years
Benchmark Effective Duration 2.50 yearsPortfolio Credit Quality AA Yield At Market 4.22%
Yield At Cost 1.86%
Total Market Value $20,825,081.37
Managed Account Sub-Total $20,697,814.42Pool $51,009.75 Accrued Interest $76,257.20
18

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Characteristics
|
$0.0$4.2$8.4
$12.6$16.8$21.0
Millions
March 2023
$0.0$4.2$8.4
$12.6$16.8$21.0
Millions
December 2022
$0.0$4.2$8.4
$12.6$16.8$21.0
Millions
September 2022
$0.0$4.2$8.4
$12.6$16.8$21.0
Millions
June 2022
Sector Allocation Review - CAMP-TOWN OF LOS ALTOS HILLS U.S. Treasury Federal Agency Agency CMBS Supranational Municipal Negotiable CD Corporate Joint Powers Authority Market values, excluding accrued interest. Only includes fixed-income securities held within the separately managed account(s) and LGIPs managed by PFMAM. Detail may not add to total due to rounding.

Security Type Jun-22 % of Total Sep-22 % of Total Dec-22 % of Total Mar-23 % of Total U.S. Treasury $12.5 60.5% $12.0 59.4% $12.4 60.8% $12.8 61.6%Federal Agency $1.2 5.8% $1.2 5.7% $1.0 5.1% $1.1 5.1% Agency CMBS $0.7 3.5% $0.7 3.6% $0.6 2.9% $0.6 2.8%
Supranational $0.5 2.4% $0.5 2.4% $0.4 1.9% $0.4 1.9%Municipal $1.5 7.3% $1.4 6.8% $1.4 6.7% $1.4 6.7%Negotiable CD $0.1 0.6% $0.1 0.6% $0.1 0.6% $0.0 0.0%Corporate $4.0 19.2% $4.3 21.1% $4.5 21.9% $4.5 21.6%Joint Powers Authority $0.1 0.7% $0.1 0.4% $0.0 0.1% $0.1 0.3%Total $20.6 100.0% $20.2 100.0% $20.4 100.0% $20.7 100.0% 19

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Portfolio Activity - CAMP-TOWN OF LOS ALTOS HILLS
Net Activity by Sector
($ millions)
Negotiable CD
Agency CMBS
Corporate
U.S. Treasury
Negotiable CD
Agency CMBS
Corporate
U.S. Treasury
($1.5) ($1.0) ($0.5) $0.0 $0.5 $1.0 $1.5 $2.0
Based on total proceeds (principal and accrued interest) of buys, sells, maturities, and principal paydowns. Detail may not add to total due to rounding.

Sector Net ActivityU.S. Treasury $229,487Corporate ($2,661) Agency CMBS ($11,965)
Negotiable CD ($125,748)Total Net Activity $89,113
Sales/Maturities Purchases
20

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Performance
|

1. The lesser of 10 years or since inception is shown. Since inception returns for periods one year or less are not shown. Performance inception date is March 31, 2006.2. Interest earned calculated as the ending accrued interest less beginning accrued interest, plus net interest activity.3. Returns for periods one year or less are presented on a periodic basis. Returns for periods greater than one year are presented on an annualized basis.4. The portfolio’s benchmark is currently the ICE BofAML 1-5 Year U.S Treasury Index. Prior to 9/30/19 it was the ICE BofAML 1-3 Year U.S Treasury Index. Source: Bloomberg. -1.5%-1.0%-0.5%

0.0%0.5%1.0%1.5%2.0%
Return
Portfolio Benchmark Net of Fees
Portfolio Performance
Market Value Basis Earnings 3 Months 1 Year 3 Years 5 Years 10 Years1Interest Earned² $86,954 $321,683 $918,572 $1,569,072 $2,385,991 Change in Market Value $272,461 ($368,517) ($1,507,162) ($881,404) ($1,376,981) Total Dollar Return $359,415 ($46,834) ($588,590) $687,668 $1,009,010 Total Return³
Portfolio 1.76% -0.22% -0.78% 1.14% 0.87%Benchmark⁴ 1.82% -0.38% -1.41% 0.90% 0.71%Basis Point Fee 0.03% 0.10% 0.10% 0.10% 0.10%Net of Fee Return 1.73% -0.32% -0.88% 1.04% 0.77% 3 Months 1 Year 3 Years 5 Years 10 Years
21

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Performance
|

1. The lesser of 10 years or since inception is shown. Performance inception date is March 31, 2006.2. Interest earned calculated as the ending accrued interest less beginning accrued interest, plus net interest activity.3. Realized gains / (losses) are shown on an amortized cost basis.

Accrual Basis Earnings - CAMP-TOWN OF LOS ALTOS HILLS
Accrual Basis EarningsInterest Earned²Realized Gains / (Losses)³Change in Amortized CostTotal Earnings 3 Months
$86,954
($44,597)
$7,108
$49,465
1 Year
$321,683
($122,173)
($25,563)
$173,947
3 Years
$918,572
$68,231
($171,210)
$815,593
5 Year
$1,569,072
$104,082
($155,393)
$1,517,761
10 Year¹
$2,385,991
$109,661
($463,623)
$2,032,029
22

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Portfolio Holdings and Transactions

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Account Summary
|
Ratings shown are calculated by assigning a numeral value to each security rating, then calculating a weighted average rating for each security type / issuer category using all available security ratings,excluding Not-Rated (NR) ratings. For security type / issuer categories where a rating from the applicable NRSRO is not available, a rating of NR is assigned. Includes accrued interest and excludes balancesinvested in overnight funds.

Issuer Diversification
Security Type / Issuer Market Value (%) S&P / Moody's / FitchU.S. Treasury 61.8% UNITED STATES TREASURY 61.8% AA / Aaa / AAA
Federal Agency 5.1%
FANNIE MAE 3.1% AA / Aaa / AAA
FEDERAL HOME LOAN BANKS 0.6% AA / Aaa / NRFREDDIE MAC 1.4% AA / Aaa / AAA Agency CMBS 2.8%
FANNIE MAE 0.2% AA / Aaa / AAA
FREDDIE MAC 2.5% AA / Aaa / AAA
Supranational 1.9%
INTER-AMERICAN DEVELOPMENT BANK 1.9% AAA / Aaa / AAA
Municipal 6.7%
ARIZONA TRANSPORTATION BOARD 0.9% AA / Aa / NR
FLORIDA STATE BOARD OF ADMIN FIN CORP 1.3% AA / Aa / AALOS ANGELES COMMUNITY COLLEGEDISTRICT

0.3% AA / Aaa / NR
LOS ANGELES UNIFIED SCHOOL DISTRICT 0.2% NR / Aa / AAANEW YORK ST URBAN DEVELOPMENT CORP 0.7% NR / NR / AASAN DIEGO COMMUNITY COLLEGE DISTRICT 0.1% AAA / Aaa / NRSAN DIEGO COUNTY WATER AUTHORITY 0.5% AAA / Aa / AASAN JUAN UNIFIED SCHOOL DISTRICT 0.3% NR / Aa / NRSAN RAMON VALLEY UNIFIED SCHOOLDISTRICT

0.3% AA / Aa / NR
STATE OF CONNECTICUT 0.7% AA / Aa / AA
STATE OF MARYLAND 0.5% AAA / Aaa / AAASTATE OF MINNESOTA 0.2% AAA / Aaa / AAASTATE OF MISSISSIPPI 0.1% AA / Aa / AASTATE OF WISCONSIN 0.5% AAA / NR / AA Security Type / Issuer Market Value (%) S&P / Moody's / FitchCorporate 21.8% AMAZON.COM INC 1.2% AA / A / AAAMERICAN EXPRESS CO 0.9% BBB / A / AAMERICAN HONDA FINANCE 0.9% A / A / AASTRAZENECA PLC 0.6% A / A / A BANK OF AMERICA CO 0.5% A / A / AA
BRISTOL-MYERS SQUIBB CO 0.6% A / A / NRBURLINGTON NORTHERN SANTA FE 0.6% AA / A / NRCATERPILLAR INC 1.6% A / A / ACHARLES SCHWAB 0.2% A / A / ACHEVRON CORPORATION 0.5% AA / Aa / NRCITIGROUP INC 0.7% BBB / A / ACOMCAST CORP 0.6% A / A / ADEERE & COMPANY 0.9% A / A / AGENERAL DYNAMICS CORP 0.6% A / A / NRGOLDMAN SACHS GROUP INC 1.4% BBB / A / AHOME DEPOT INC 0.1% A / A / AHONEYWELL INTERNATIONAL 0.4% A / A / AIBM CORP 0.7% A / A / NRINTEL CORPORATION 0.8% A / A / AJP MORGAN CHASE & CO 0.6% A / A / AAMORGAN STANLEY 0.3% A / A / ANATIONAL RURAL UTILITIES CO FINANCECORP

0.2% A / A / A
NORTHERN TRUST 0.5% A / A / ANOVARTIS AG 0.7% AA / A / AAPNC FINANCIAL SERVICES GROUP 1.1% A / A / ATARGET CORP 0.6% A / A / A 24

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Account Summary
|
Ratings shown are calculated by assigning a numeral value to each security rating, then calculating a weighted average rating for each security type / issuer category using all available security ratings,excluding Not-Rated (NR) ratings. For security type / issuer categories where a rating from the applicable NRSRO is not available, a rating of NR is assigned. Includes accrued interest and excludes balancesinvested in overnight funds.

Issuer Diversification
Security Type / Issuer Market Value (%) S&P / Moody's / FitchCorporate 21.8%

THE BANK OF NEW YORK MELLONCORPORATION

1.4% A / A / AA
TOYOTA MOTOR CORP 0.7% A / A / ATRUIST FIN CORP 0.7% A / A / AUNITEDHEALTH GROUP INC 0.7% A / A / A WAL-MART STORES INC 0.8% AA / Aa / AA
Total 100.0%
25

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Composition
|
Issuer Distribution
As of March 31, 2023
Issuer Market Value ($) % of PortfolioUNITED STATES TREASURY 12,794,523 61.67%FREDDIE MAC 813,675 3.93%FANNIE MAE 690,449 3.33%INTER-AMERICAN DEVELOPMENT BANK 384,576 1.85%CATERPILLAR INC 333,831 1.61%GOLDMAN SACHS GROUP INC 282,485 1.36%THE BANK OF NEW YORK MELLON CORPORATION 278,153 1.34%FLORIDA STATE BOARD OF ADMIN FIN CORP 270,164 1.30% AMAZON.COM INC 242,949 1.17%
PNC FINANCIAL SERVICES GROUP 234,999 1.13%DEERE & COMPANY 190,954 0.92% ARIZONA TRANSPORTATION BOARD 183,772 0.89%AMERICAN HONDA FINANCE 179,566 0.87%AMERICAN EXPRESS CO 178,966 0.86% WAL-MART STORES INC 164,725 0.79%INTEL CORPORATION 155,709 0.75%NEW YORK ST URBAN DEVELOPMENT CORP 153,651 0.74%IBM CORP 147,863 0.71%UNITEDHEALTH GROUP INC 146,798 0.71%CITIGROUP INC 145,066 0.70%NOVARTIS AG 142,444 0.69%STATE OF CONNECTICUT 140,873 0.68%TRUIST FIN CORP 139,945 0.67%TOYOTA MOTOR CORP 138,567 0.67% 26

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Composition
|
Issuer Market Value ($) % of PortfolioFEDERAL HOME LOAN BANKS 125,426 0.60%BURLINGTON NORTHERN SANTA FE 122,729 0.59%BRISTOL-MYERS SQUIBB CO 122,522 0.59%GENERAL DYNAMICS CORP 122,275 0.59%TARGET CORP 120,191 0.58%COMCAST CORP 118,669 0.57%JP MORGAN CHASE & CO 114,448 0.55% ASTRAZENECA PLC 114,046 0.55%
STATE OF WISCONSIN 113,890 0.55%CHEVRON CORPORATION 112,978 0.54%NORTHERN TRUST 97,991 0.47%BANK OF AMERICA CO 97,778 0.47%SAN DIEGO COUNTY WATER AUTHORITY 95,540 0.46%STATE OF MARYLAND 95,186 0.46%HONEYWELL INTERNATIONAL 89,272 0.43%SAN JUAN UNIFIED SCHOOL DISTRICT 70,762 0.34%MORGAN STANLEY 70,168 0.34%LOS ANGELES COMMUNITY COLLEGE DISTRICT 64,373 0.31%SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT 64,197 0.31%CAMP POOL 51,010 0.25%STATE OF MINNESOTA 50,540 0.24%CHARLES SCHWAB 47,566 0.23%LOS ANGELES UNIFIED SCHOOL DISTRICT 45,574 0.22%NATIONAL RURAL UTILITIES CO FINANCE CORP 33,966 0.16%SAN DIEGO COMMUNITY COLLEGE DISTRICT 19,812 0.10%STATE OF MISSISSIPPI 18,697 0.09% 27

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Composition
|
Issuer Market Value ($) % of PortfolioHOME DEPOT INC 14,513 0.07% Grand Total 20,748,824 100.00%
28

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Managed Account Detail of Securities Held
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
U.S. Treasury
US TREASURY NOTESDTD 09/30/2016 1.375% 09/30/2023
912828T26 250,000.00 AA+ Aaa 11/1/2019 11/6/2019 248,398.44 1.54 9.39 249,795.31 245,937.50 US TREASURY N/B NOTESDTD 11/30/2021 0.500% 11/30/2023
91282CDM0 300,000.00 AA+ Aaa 12/1/2021 12/3/2021 299,449.22 0.59 502.75 299,815.90 291,703.14 US TREASURY NOTESDTD 01/03/2017 2.250% 12/31/2023
912828V23 5,000.00 AA+ Aaa 11/1/2019 11/6/2019 5,139.65 1.55 28.28 5,025.24 4,908.59 US TREASURY N/B NOTESDTD 12/31/2021 0.750% 12/31/2023
91282CDR9 175,000.00 AA+ Aaa 1/4/2022 1/5/2022 174,917.97 0.77 329.94 174,969.00 169,859.38 US TREASURY NOTESDTD 01/31/2019 2.500% 01/31/2024
9128285Z9 700,000.00 AA+ Aaa 9/8/2021 9/9/2021 736,804.69 0.29 2,900.55 712,843.74 687,093.75 US TREASURY NOTESDTD 02/28/2017 2.125% 02/29/2024
912828W48 140,000.00 AA+ Aaa 11/1/2019 11/6/2019 143,335.94 1.55 258.70 140,706.98 136,762.50 US TREASURY NOTESDTD 03/31/2017 2.125% 03/31/2024
912828W71 275,000.00 AA+ Aaa 1/2/2020 1/6/2020 280,381.83 1.64 15.97 276,270.61 268,339.83 US TREASURY NOTESDTD 05/01/2017 2.000% 04/30/2024
912828X70 400,000.00 AA+ Aaa 11/1/2019 11/6/2019 407,671.88 1.56 3,359.12 401,851.19 388,875.00 US TREASURY N/B NOTESDTD 06/30/2022 3.000% 06/30/2024
91282CEX5 400,000.00 AA+ Aaa 7/1/2022 7/6/2022 401,281.25 2.83 3,016.57 400,805.86 392,750.00 US TREASURY NOTESDTD 07/31/2019 1.750% 07/31/2024
912828Y87 385,000.00 AA+ Aaa 3/2/2020 3/4/2020 400,159.38 0.84 1,116.71 389,585.48 371,705.49 US TREASURY N/B NOTESDTD 08/15/2021 0.375% 08/15/2024
91282CCT6 250,000.00 AA+ Aaa 9/1/2021 9/3/2021 249,824.22 0.40 116.54 249,918.07 236,718.75 US TREASURY N/B NOTESDTD 09/15/2021 0.375% 09/15/2024
91282CCX7 800,000.00 AA+ Aaa 9/8/2021 9/15/2021 798,406.25 0.44 138.59 799,224.94 755,750.00 US TREASURY NOTESDTD 10/31/2017 2.250% 10/31/2024
9128283D0 200,000.00 AA+ Aaa 11/1/2019 11/6/2019 206,570.31 1.56 1,889.50 202,089.08 193,812.50 US TREASURY NOTESDTD 01/31/2018 2.500% 01/31/2025
9128283V0 240,000.00 AA+ Aaa 2/3/2020 2/5/2020 253,115.63 1.36 994.48 244,830.18 233,025.00 US TREASURY NOTESDTD 01/31/2020 1.375% 01/31/2025
912828Z52 465,000.00 AA+ Aaa 1/30/2023 1/31/2023 439,479.49 4.27 1,059.74 441,574.20 442,476.56 29

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
U.S. Treasury
US TREASURY N/B NOTESDTD 02/15/2022 1.500% 02/15/2025
91282CDZ1 120,000.00 AA+ Aaa 4/1/2022 4/5/2022 116,254.69 2.64 223.76 117,546.05 114,300.00 US TREASURY N/B NOTESDTD 02/15/2022 1.500% 02/15/2025
91282CDZ1 275,000.00 AA+ Aaa 2/11/2022 2/15/2022 272,873.05 1.77 512.77 273,668.72 261,937.50 US TREASURY N/B NOTESDTD 05/15/2022 2.750% 05/15/2025
91282CEQ0 125,000.00 AA+ Aaa 1/3/2023 1/5/2023 120,668.95 4.31 1,300.93 121,101.55 121,699.23 US TREASURY N/B NOTESDTD 05/15/2022 2.750% 05/15/2025
91282CEQ0 200,000.00 AA+ Aaa 7/1/2022 7/6/2022 199,289.06 2.88 2,081.49 199,472.24 194,718.76 US TREASURY N/B NOTESDTD 06/15/2022 2.875% 06/15/2025
91282CEU1 160,000.00 AA+ Aaa 3/1/2023 3/3/2023 153,643.75 4.73 1,352.20 153,864.51 156,200.00 US TREASURY N/B NOTESDTD 08/15/2022 3.125% 08/15/2025
91282CFE6 265,000.00 AA+ Aaa 10/4/2022 10/6/2022 258,230.08 4.08 1,029.44 259,377.85 259,989.86 US TREASURY NOTESDTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 365,000.00 AA+ Aaa 9/1/2022 9/6/2022 331,294.53 3.54 79.35 337,695.48 334,374.24 US TREASURY NOTESDTD 10/31/2020 0.250% 10/31/2025
91282CAT8 600,000.00 AA+ Aaa 9/8/2021 9/9/2021 589,710.94 0.67 629.83 593,580.39 546,937.50 US TREASURY NOTESDTD 10/31/2020 0.250% 10/31/2025
91282CAT8 185,000.00 AA+ Aaa 3/30/2021 4/1/2021 180,309.96 0.82 194.20 182,355.20 168,639.06 US TREASURY NOTESDTD 12/31/2020 0.375% 12/31/2025
91282CBC4 360,000.00 AA+ Aaa 5/5/2021 5/7/2021 354,164.06 0.73 339.36 356,547.90 328,050.00 US TREASURY NOTESDTD 12/31/2020 0.375% 12/31/2025
91282CBC4 185,000.00 AA+ Aaa 1/29/2021 2/2/2021 184,602.54 0.42 174.40 184,777.22 168,581.25 US TREASURY NOTESDTD 01/31/2021 0.375% 01/31/2026
91282CBH3 315,000.00 AA+ Aaa 7/2/2021 7/7/2021 308,946.09 0.80 195.79 311,242.15 285,960.94 US TREASURY NOTESDTD 01/31/2021 0.375% 01/31/2026
91282CBH3 85,000.00 AA+ Aaa 2/25/2021 2/26/2021 83,359.77 0.77 52.83 84,055.96 77,164.06 US TREASURY NOTESDTD 01/31/2021 0.375% 01/31/2026
91282CBH3 195,000.00 AA+ Aaa 9/1/2021 9/3/2021 192,356.84 0.69 121.20 193,300.24 177,023.44 US TREASURY N/B NOTESDTD 05/31/2021 0.750% 05/31/2026
91282CCF6 150,000.00 AA+ Aaa 6/2/2021 6/4/2021 149,671.88 0.79 377.06 149,791.82 136,429.68 US TREASURY N/B NOTESDTD 05/31/2021 0.750% 05/31/2026
91282CCF6 350,000.00 AA+ Aaa 2/15/2022 2/17/2022 332,691.41 1.96 879.81 337,206.69 318,335.92 US TREASURY N/B NOTESDTD 05/31/2021 0.750% 05/31/2026
91282CCF6 570,000.00 AA+ Aaa 12/1/2021 12/3/2021 559,846.88 1.16 1,432.83 562,843.29 518,432.78 30

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
U.S. Treasury
US TREASURY N/B NOTESDTD 06/30/2021 0.875% 06/30/2026
91282CCJ8 350,000.00 AA+ Aaa 8/2/2021 8/4/2021 353,554.69 0.66 769.85 352,353.92 319,156.25 US TREASURY NOTESDTD 08/15/2016 1.500% 08/15/2026
9128282A7 250,000.00 AA+ Aaa 5/2/2022 5/4/2022 234,853.52 3.02 466.16 238,068.76 232,031.25 US TREASURY N/B NOTESDTD 08/31/2021 0.750% 08/31/2026
91282CCW9 175,000.00 AA+ Aaa 9/8/2021 9/9/2021 174,555.66 0.80 114.13 174,694.81 158,156.25 US TREASURY NOTESDTD 10/31/2019 1.625% 10/31/2026
912828YQ7 200,000.00 AA+ Aaa 12/14/2021 12/16/2021 203,593.75 1.24 1,364.64 202,642.82 185,812.50 US TREASURY N/B NOTESDTD 11/30/2021 1.250% 11/30/2026
91282CDK4 150,000.00 AA+ Aaa 12/1/2021 12/3/2021 150,427.73 1.19 628.43 150,314.17 137,203.13 US TREASURY N/B NOTESDTD 12/31/2021 1.250% 12/31/2026
91282CDQ1 245,000.00 AA+ Aaa 1/3/2022 1/5/2022 243,851.56 1.35 769.85 244,135.99 223,792.19 US TREASURY NOTESDTD 02/15/2017 2.250% 02/15/2027
912828V98 310,000.00 AA+ Aaa 6/2/2022 6/6/2022 300,663.67 2.94 867.06 302,291.40 293,676.58 US TREASURY NOTESDTD 02/15/2017 2.250% 02/15/2027
912828V98 145,000.00 AA+ Aaa 8/4/2022 8/8/2022 141,352.34 2.85 405.56 141,873.43 137,364.85 US TREASURY NOTESDTD 02/15/2017 2.250% 02/15/2027
912828V98 330,000.00 AA+ Aaa 8/1/2022 8/5/2022 323,258.20 2.73 923.00 324,231.79 312,623.45 US TREASURY N/B NOTESDTD 07/31/2022 2.750% 07/31/2027
91282CFB2 200,000.00 AA+ Aaa 1/3/2023 1/5/2023 189,781.25 3.98 911.60 190,308.12 192,593.76 US TREASURY NOTESDTD 08/15/2017 2.250% 08/15/2027
9128282R0 360,000.00 AA+ Aaa 12/5/2022 12/7/2022 336,726.56 3.77 1,006.91 338,289.90 339,581.23 US TREASURY NOTESDTD 08/15/2017 2.250% 08/15/2027
9128282R0 500,000.00 AA+ Aaa 11/1/2022 11/4/2022 457,187.50 4.25 1,398.48 460,818.59 471,640.60 US TREASURY NOTESDTD 10/31/2020 0.500% 10/31/2027
91282CAU5 200,000.00 AA+ Aaa 1/3/2023 1/5/2023 169,828.13 3.97 419.89 171,302.44 173,531.24 US TREASURY NOTESDTD 11/15/2017 2.250% 11/15/2027
9128283F5 500,000.00 AA+ Aaa 1/30/2023 1/31/2023 468,417.97 3.70 4,257.60 469,501.40 470,390.60 US TREASURY NOTESDTD 02/15/2018 2.750% 02/15/2028
9128283W8 165,000.00 AA+ Aaa 3/1/2023 3/3/2023 154,075.20 4.25 564.05 154,250.24 158,477.35 Security Type Sub-Total 13,570,000.00 13,334,978.36 1.95 41,581.29 13,322,810.82 12,794,523.44 31

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Supranational
INTER-AMERICAN DEVEL BK NOTESDTD 09/23/2021 0.500% 09/23/2024 4581X0DZ8 245,000.00 AAA Aaa 9/15/2021 9/23/2021 244,818.70 0.52 27.22 244,910.51 231,679.84 INTER-AMERICAN DEVELOPMENTBANK NOTESDTD 01/16/2020 1.750% 03/14/2025 4581X0DK1 160,000.00 AAA Aaa 2/19/2021 2/23/2021 168,208.00 0.47 132.22 163,954.26 152,896.64 Security Type Sub-Total 405,000.00 413,026.70 0.50 159.44 408,864.77 384,576.48 Municipal
SAN DIEGO CCD, CA TXBL GO BONDSDTD 10/16/2019 1.996% 08/01/2023 797272QN4 20,000.00 AAA Aaa 10/29/2019 10/31/2019 19,948.60 2.07 66.53 19,995.42 19,812.40 SAN DEIGO CNTY WTR AUTH, CATXBL REV BONDTD 07/22/2020 0.593% 05/01/2024 797412DL4 100,000.00 AAA Aa2 7/9/2020 7/22/2020 100,000.00 0.59 247.08 100,000.00 95,540.00 WI DEPT OF TRANS TXBL REV BONDSDTD 07/30/2020 0.624% 07/01/2024 977123X60 120,000.00 AAA NR 7/10/2020 7/30/2020 120,000.00 0.62 187.20 120,000.00 113,889.60 CT ST TXBL GO BONDSDTD 06/11/2020 1.998% 07/01/2024
20772KJW0 30,000.00 AA- Aa3 5/29/2020 6/11/2020 30,000.00 2.00 149.85 30,000.00 29,010.30

AZ TRAN BOARD TXBL REV BONDS
DTD 02/12/2020 1.958% 07/01/2024
040654XU4 190,000.00 AA+ Aa1 1/10/2020 2/12/2020 190,000.00 1.96 930.05 190,000.00 183,771.80 MD ST TXBL GO BONDSDTD 08/05/2020 0.510% 08/01/2024
574193TQ1 100,000.00 AAA Aaa 7/23/2020 8/5/2020 99,972.00 0.52 85.00 99,990.62 95,186.00 SAN JUAN USD, CA TXBL GO BONDSDTD 10/29/2020 0.702% 08/01/2024 798306WN2 75,000.00 NR Aa2 10/16/2020 10/29/2020 75,000.00 0.70 87.75 75,000.00 70,761.75 MS ST TXBL GO BONDSDTD 08/06/2020 0.565% 11/01/2024
605581MZ7 20,000.00 AA Aa2 7/24/2020 8/6/2020 20,000.00 0.57 47.08 20,000.00 18,697.00 NY ST URBAN DEV CORP TXBL REVBONDSDTD 12/23/2020 0.870% 03/15/2025 650036DT0 165,000.00 NR NR 12/16/2020 12/23/2020 165,000.00 0.87 63.80 165,000.00 153,651.30 FL ST BOARD OF ADMIN TXBL REVBONDSDTD 09/16/2020 1.258% 07/01/2025 341271AD6 155,000.00 AA Aa3 9/3/2020 9/16/2020 155,000.00 1.26 487.48 155,000.00 144,398.00 FL ST BOARD OF ADMIN TXBL REVBONDSDTD 09/16/2020 1.258% 07/01/2025 341271AD6 75,000.00 AA Aa3 9/3/2020 9/16/2020 75,497.25 1.12 235.88 75,233.70 69,870.00 32

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Municipal
FL ST BOARD OF ADMIN TXBL REVBONDSDTD 09/16/2020 1.258% 07/01/2025 341271AD6 60,000.00 AA Aa3 9/3/2020 9/16/2020 60,424.20 1.11 188.70 60,199.37 55,896.00 SAN RAMON VALLEY USD, CA TXBLGO BONDSDTD 10/20/2020 0.740% 08/01/2025 799408Z85 70,000.00 AA+ Aa1 10/2/2020 10/20/2020 70,000.00 0.74 86.33 70,000.00 64,197.00 LOS ANGELES CCD, CA TXBL GOBONDSDTD 11/10/2020 0.773% 08/01/2025 54438CYK2 70,000.00 AA+ Aaa 10/30/2020 11/10/2020 70,000.00 0.77 90.18 70,000.00 64,373.40 MN ST TXBL GO BONDSDTD 08/25/2020 0.630% 08/01/2025
60412AVJ9 55,000.00 AAA Aaa 8/11/2020 8/25/2020 55,000.00 0.63 57.75 55,000.00 50,539.50 CT ST TXBL GO BONDSDTD 09/13/2018 3.743% 09/15/2025
20772KEW5 115,000.00 AA- Aa3 11/17/2020 11/19/2020 130,827.45 0.83 191.31 123,071.01 111,862.80 LOS ANGELES USD, CA TXBL GOBONDSDTD 11/10/2021 1.455% 07/01/2026 544647FC9 50,000.00 NR Aa3 10/28/2021 11/10/2021 50,000.00 1.46 181.88 50,000.00 45,574.00 Security Type Sub-Total 1,470,000.00 1,486,669.50 1.04 3,383.85 1,478,490.12 1,387,030.85 Joint Powers Authority
CAMP Pool 51,009.75 AAAm NR 51,009.75 0.00 51,009.75 51,009.75 Security Type Sub-Total 51,009.75 51,009.75 0.00 51,009.75 51,009.75 Federal Agency
FEDERAL HOME LOAN BANK NOTESDTD 04/16/2020 0.500% 04/14/2025 3130AJHU6 135,000.00 AA+ Aaa 4/15/2020 4/16/2020 134,330.40 0.60 313.13 134,726.87 125,426.07 FREDDIE MAC NOTESDTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 100,000.00 AA+ Aaa 7/21/2020 7/23/2020 99,502.00 0.48 72.92 99,770.11 91,925.00 FANNIE MAE NOTESDTD 08/27/2020 0.375% 08/25/2025
3135G05X7 250,000.00 AA+ Aaa 8/28/2020 9/1/2020 249,237.50 0.44 93.75 249,632.37 229,130.50 FREDDIE MAC NOTESDTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 215,000.00 AA+ Aaa 9/23/2020 9/25/2020 214,352.85 0.44 17.92 214,678.55 196,640.72 33

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Federal Agency
FANNIE MAE NOTESDTD 11/12/2020 0.500% 11/07/2025
3135G06G3 360,000.00 AA+ Aaa 12/3/2020 12/4/2020 359,838.00 0.51 720.00 359,914.36 328,984.92 FANNIE MAE NOTESDTD 11/12/2020 0.500% 11/07/2025
3135G06G3 90,000.00 AA+ Aaa 11/9/2020 11/12/2020 89,677.80 0.57 180.00 89,831.73 82,246.23 Security Type Sub-Total 1,150,000.00 1,146,938.55 0.49 1,397.72 1,148,553.99 1,054,353.44 Corporate
JOHN DEERE CAPITAL CORPCORPORATE NOTESDTD 06/04/2020 0.700% 07/05/2023 24422EVH9 40,000.00 A A2 6/1/2020 6/4/2020 39,967.20 0.73 66.89 39,997.23 39,504.08 CHARLES SCHWAB CORP NOTES(CALLABLE)DTD 03/18/2021 0.750% 03/18/2024 808513BN4 50,000.00 A A2 3/16/2021 3/18/2021 49,975.00 0.77 13.54 49,991.97 47,566.05 COMCAST CORP (CALLABLE)CORPORATE NOTESDTD 10/05/2018 3.700% 04/15/2024 20030NCR0 120,000.00 A- A3 5/7/2020 5/11/2020 131,456.40 1.20 2,047.33 122,847.78 118,669.44 AMAZON.COM INC CORPORATE
NOTESDTD 05/12/2021 0.450% 05/12/2024
023135BW5 95,000.00 AA A1 5/10/2021 5/12/2021 94,861.30 0.50 165.06 94,948.49 90,931.15 BURLINGTN NORTH SANTA FE CORPNOTES (CALDTD 08/18/2014 3.400% 09/01/2024 12189LAT8 125,000.00 AA- A3 2/24/2020 2/26/2020 134,100.00 1.72 354.17 127,495.63 122,728.50 JOHN DEERE CAPITAL CORPCORPORATE NOTESDTD 09/10/2021 0.625% 09/10/2024 24422EVU0 40,000.00 A A2 9/7/2021 9/10/2021 39,974.00 0.65 14.58 39,987.47 37,877.80 JPMORGAN CHASE & COCORPORATE NOTES (CALDTD 09/16/2020 0.653% 09/16/2024 46647PBS4 25,000.00 A- A1 9/9/2020 9/16/2020 25,000.00 0.65 6.80 25,000.00 24,395.05 BANK OF NY MELLON CORPDTD 10/24/2019 2.100% 10/24/2024
06406RAL1 45,000.00 A A1 1/21/2020 1/28/2020 45,198.00 2.00 412.13 45,065.43 42,935.09 CITIGROUP INC CORP NOTES(CALLABLE)DTD 10/30/2020 0.776% 10/30/2024 172967MT5 125,000.00 BBB+ A3 10/23/2020 10/30/2020 125,000.00 0.78 406.86 125,000.00 121,500.38 34

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Corporate
PNC BANK NA CORP NOTES(CALLABLE)DTD 11/01/2019 2.200% 11/01/2024 693475AY1 125,000.00 A- A3 11/5/2019 11/8/2019 124,958.75 2.21 1,145.83 124,986.85 118,744.63 CATERPILLAR FINL SERVICEDTD 11/08/2019 2.150% 11/08/2024 14913Q3B3 160,000.00 A A2 1/9/2020 1/13/2020 160,355.20 2.10 1,366.44 160,118.40 153,950.56 TOYOTA MOTOR CREDIT CORPCORPORATE NOTESDTD 01/13/2022 1.450% 01/13/2025 89236TJT3 75,000.00 A+ A1 1/10/2022 1/13/2022 74,899.50 1.50 235.63 74,940.12 71,035.95 NOVARTIS CAPITAL CORPDTD 02/14/2020 1.750% 02/14/2025
66989HAP3 150,000.00 AA- A1 2/18/2020 2/20/2020 150,316.50 1.71 342.71 150,115.64 142,443.90 HOME DEPOT INC (CALLABLE)CORPORATE NOTEDTD 03/28/2022 2.700% 04/15/2025 437076CM2 15,000.00 A A2 3/24/2022 3/28/2022 14,973.75 2.76 186.75 14,982.45 14,512.50 BANK OF NY MELLON CORP(CALLABLE) CORP NDTD 04/26/2022 3.350% 04/25/2025 06406RBC0 150,000.00 A A1 4/19/2022 4/26/2022 149,979.00 3.36 2,177.50 149,985.52 145,508.25 CHEVRON CORP (CALLABLE) NOTESDTD 05/11/2020 1.554% 05/11/2025 166764BW9 120,000.00 AA- Aa2 5/13/2020 5/15/2020 120,595.20 1.45 725.20 120,246.12 112,977.72 GENERAL DYNAMICS CORP(CALLABLE) CORP NODTD 05/11/2018 3.500% 05/15/2025 369550BG2 125,000.00 A- A3 3/4/2021 3/8/2021 138,015.00 0.96 1,652.78 131,330.18 122,275.25 JPMORGAN CHASE & CO (CALLABLE)CORP NOTEDTD 06/01/2021 0.824% 06/01/2025 46647PCH7 95,000.00 A- A1 5/24/2021 6/1/2021 95,000.00 0.82 260.93 95,000.00 90,053.35 NATIONAL RURAL UTIL COOPCORPORATE NOTESDTD 05/04/2022 3.450% 06/15/2025 63743HFE7 35,000.00 A- A2 4/27/2022 5/4/2022 34,990.55 3.46 355.54 34,993.31 33,965.58 BANK OF AMERICA CORP NOTESDTD 07/30/2015 3.875% 08/01/2025 06051GFS3 100,000.00 A- A2 8/28/2020 9/1/2020 114,224.00 0.91 645.83 106,759.37 97,778.40 MORGAN STANLEY CORP NOTES(CALLABLE)DTD 10/19/2021 1.164% 10/21/2025 61747YEG6 75,000.00 A- A1 10/14/2021 10/19/2021 75,000.00 1.16 388.00 75,000.00 70,168.05 CITIGROUP INC CORP NOTES(CALLABLE)DTD 01/25/2022 2.014% 01/25/2026 17327CAN3 25,000.00 BBB+ A3 1/18/2022 1/25/2022 25,000.00 2.01 92.31 25,000.00 23,565.75 35

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Corporate
GOLDMAN SACHS GROUP INC CORPNOTES (CALLDTD 02/12/2021 0.855% 02/12/2026 38141GXS8 125,000.00 BBB+ A2 2/12/2021 2/17/2021 125,255.00 0.81 145.47 125,119.62 114,465.38

ASTRAZENECA FINANCE LLC
(CALLABLE) CORPDTD 05/28/2021 1.200% 05/28/2026
04636NAA1 125,000.00 A A3 7/15/2021 7/19/2021 125,132.50 1.18 512.50 125,085.32 114,045.50 TOYOTA MOTOR CREDIT CORPCORPORATE NOTESDTD 06/18/2021 1.125% 06/18/2026 89236TJK2 75,000.00 A+ A1 9/8/2021 9/13/2021 74,833.50 1.17 241.41 74,887.60 67,531.05

AMERICAN HONDA FINANCE
CORPORATE NOTESDTD 09/09/2021 1.300% 09/09/2026
02665WDZ1 200,000.00 A- A3 11/29/2021 12/1/2021 197,044.00 1.62 158.89 197,868.22 179,566.40 CATERPILLAR FINL SERVICECORPORATE NOTESDTD 09/14/2021 1.150% 09/14/2026 14913R2Q9 200,000.00 A A2 11/29/2021 12/1/2021 196,978.00 1.48 108.61 197,818.21 179,880.80

AMERICAN EXPRESS CO (CALLABLE)
CORPORATEDTD 11/04/2021 1.650% 11/04/2026
025816CM9 200,000.00 BBB+ A2 11/29/2021 12/1/2021 199,538.00 1.70 1,347.50 199,662.81 178,966.20 JOHN DEERE CAPITAL CORPCORPORATE NOTESDTD 01/10/2022 1.700% 01/11/2027 24422EWA3 125,000.00 A A2 1/11/2022 1/13/2022 124,295.00 1.82 472.22 124,466.23 113,572.50 TARGET CORP CORP NOTES(CALLABLE)DTD 01/24/2022 1.950% 01/15/2027 87612EBM7 100,000.00 A A2 1/21/2022 1/25/2022 100,219.00 1.90 411.67 100,166.12 92,454.60 TARGET CORP CORP NOTES(CALLABLE)DTD 01/24/2022 1.950% 01/15/2027 87612EBM7 30,000.00 A A2 1/19/2022 1/24/2022 29,949.00 1.99 123.50 29,961.13 27,736.38 GOLDMAN SACHS GROUP INC CORPNOTE (CALLADTD 01/26/2017 3.850% 01/26/2027 38141GWB6 175,000.00 BBB+ A2 7/1/2022 7/6/2022 169,972.25 4.56 1,216.49 170,784.54 168,019.43 BANK OF NY MELLON CORP(CALLABLE) CORPORDTD 01/26/2022 2.050% 01/26/2027 06406RBA4 100,000.00 A A1 1/26/2022 1/28/2022 100,121.00 2.02 370.14 100,092.12 89,710.10 IBM CORP CORP NOTES (CALLABLE)DTD 02/09/2022 2.200% 02/09/2027 459200KM2 160,000.00 A- A3 2/23/2022 2/25/2022 158,025.60 2.47 508.44 158,461.93 147,862.88 36

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Corporate
HONEYWELL INTERNATIONAL(CALLABLE) CORPDTD 08/16/2021 1.100% 03/01/2027 438516CE4 100,000.00 A A2 3/1/2022 3/3/2022 95,328.00 2.09 91.67 89,272.40 96,337.19 TRUIST FINANCIAL CORP NOTES(CALLABLE)DTD 03/02/2021 1.267% 03/02/2027 89788MAD4 160,000.00 A- A3 3/10/2022 3/14/2022 150,336.00 2.57 163.30 152,376.41 139,945.12 NORTHERN TRUST CORP NOTE(CALLABLE)DTD 05/10/2022 4.000% 05/10/2027 665859AW4 100,000.00 A+ A2 5/10/2022 5/12/2022 100,966.00 3.79 1,566.67 100,791.54 97,990.80 UNITEDHEALTH GROUP INC CORPNOTES (CALLADTD 05/20/2022 3.700% 05/15/2027 91324PEG3 120,000.00 A+ A3 6/2/2022 6/6/2022 120,979.20 3.52 1,677.34 120,814.16 117,438.00 UNITEDHEALTH GROUP INC CORPNOTES (CALLADTD 05/20/2022 3.700% 05/15/2027 91324PEG3 30,000.00 A+ A3 5/17/2022 5/20/2022 29,983.80 3.71 419.33 29,986.61 29,359.50 PNC FINANCIAL SERVICES CORPNOTES (CALLADTD 05/19/2017 3.150% 05/19/2027 693475AT2 125,000.00 A- A3 8/4/2022 8/8/2022 122,647.50 3.58 1,443.75 122,965.66 116,254.50 INTEL CORP NOTES (CALLABLE)DTD 08/05/2022 3.750% 08/05/2027 458140BY5 160,000.00 A A2 8/10/2022 8/12/2022 160,193.60 3.72 933.33 160,168.48 155,709.28 WALMART INC CORP NOTES(CALLABLE)DTD 09/09/2022 3.950% 09/09/2027 931142EX7 165,000.00 AA Aa2 9/12/2022 9/14/2022 165,267.30 3.91 398.29 165,237.58 164,724.95 AMAZON.COM INC CORP NOTE
(CALLABLE)DTD 12/01/2022 4.550% 12/01/2027
023135CP9 150,000.00 AA A1 12/6/2022 12/7/2022 150,585.00 4.46 2,275.00 150,547.42 152,018.10 BRISTOL-MYERS SQUIBB CO CORPNOTES (CALLDTD 07/15/2020 3.900% 02/20/2028 110122DE5 125,000.00 A+ A2 3/14/2023 3/17/2023 121,061.25 4.62 555.21 121,094.05 122,522.25 Security Type Sub-Total 4,765,000.00 4,782,549.85 2.24 28,203.54 4,758,484.91 4,502,133.55 37

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Holdings
|
Security Type/DescriptionDated Date/Coupon/Maturity CUSIP Par S&P
Rating
Moody's
Rating
Settle
Date
Original
Cost
Trade
Date
YTM
at Cost
Accrued
Interest
Market
Value
Amortized
Cost
Agency CMBS
FHMS K724 A2DTD 01/01/2017 3.062% 11/01/2023
3137BTU25 72,964.68 AA+ Aaa 1/28/2021 2/2/2021 77,892.64 0.58 186.18 74,017.16 72,368.20 FANNIEMAE-ACESDTD 04/01/2014 3.346% 03/01/2024
3136AJB54 51,240.11 AA+ Aaa 12/13/2019 12/18/2019 53,730.05 2.14 142.87 51,783.52 50,087.21 FHLMC MULTIFAMILY STRUCTUREDPOOLDTD 11/01/2017 3.064% 08/01/2024 3137FBTA4 194,053.57 AA+ Aaa 5/25/2022 5/31/2022 194,311.29 3.00 495.48 194,212.17 189,966.73 FHMS K043 A2DTD 03/01/2015 3.062% 12/01/2024
3137BGK24 120,000.00 AA+ Aaa 3/19/2020 3/25/2020 125,943.75 1.95 306.20 122,117.81 116,929.71 FHMS K046 A2DTD 06/17/2015 3.205% 03/01/2025
3137BJP64 150,000.00 AA+ Aaa 8/3/2022 8/8/2022 148,880.86 3.51 400.63 148,880.86 145,844.81 Security Type Sub-Total 588,258.36 600,758.59 2.54 1,531.36 591,011.52 575,196.66 Managed Account Sub Total 21,948,258.36 21,764,921.55 76,257.20 20,697,814.42Securities Sub TotalAccrued Interest $21,999,268.11 $21,815,931.30 $76,257.20 $20,748,824.17 $76,257.20
21,708,216.13
$21,759,225.88

1.86 1.86%
Total Investments $20,825,081.37
38

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
BUY1/3/2023 1/5/2023 200,000.00 91282CAU5 US TREASURY NOTES 0.50% 10/31/2027 170,010.45 3.97%1/3/2023 1/5/2023 125,000.00 91282CEQ0 US TREASURY N/B NOTES 2.75% 5/15/2025 121,153.24 4.31%1/3/2023 1/5/2023 200,000.00 91282CFB2 US TREASURY N/B NOTES 2.75% 7/31/2027 192,142.66 3.98%1/30/2023 1/31/2023 500,000.00 9128283F5 US TREASURY NOTES 2.25% 11/15/2027 470,810.93 3.70%1/30/2023 1/31/2023 465,000.00 912828Z52 US TREASURY NOTES 1.37% 1/31/2025 439,479.49 4.27%3/1/2023 3/3/2023 160,000.00 91282CEU1 US TREASURY N/B NOTES 2.87% 6/15/2025 154,629.46 4.73%3/1/2023 3/3/2023 165,000.00 9128283W8 US TREASURY NOTES 2.75% 2/15/2028 154,275.75 4.25%3/14/2023 3/17/2023 125,000.00 110122DE5 BRISTOL-MYERS SQUIBB CO CORP NOTES (CALL 3.90% 2/20/2028 121,426.88 4.62% Total BUY 1,940,000.00 1,823,928.86 0.00
INTEREST1/1/2023 1/1/2023 290,000.00 341271AD6 FL ST BOARD OF ADMIN TXBL REV BONDS 1.25% 7/1/2025 1,824.101/1/2023 1/1/2023 190,000.00 040654XU4 AZ TRAN BOARD TXBL REV BONDS 1.95% 7/1/2024 1,860.101/1/2023 1/1/2023 50,000.00 544647FC9 LOS ANGELES USD, CA TXBL GO BONDS 1.45% 7/1/2026 363.751/1/2023 1/1/2023 30,000.00 20772KJW0 CT ST TXBL GO BONDS 1.99% 7/1/2024 299.701/1/2023 1/1/2023 120,000.00 977123X60 WI DEPT OF TRANS TXBL REV BONDS 0.62% 7/1/2024 374.401/1/2023 1/25/2023 56,562.18 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 157.711/1/2023 1/25/2023 120,000.00 3137BGK24 FHMS K043 A2 3.06% 12/1/2024 306.20 39

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
INTEREST1/1/2023 1/25/2023 78,739.83 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 200.921/1/2023 1/25/2023 150,000.00 3137BJP64 FHMS K046 A2 3.20% 3/1/2025 400.621/1/2023 1/25/2023 194,921.19 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 497.701/5/2023 1/5/2023 40,000.00 24422EVH9 JOHN DEERE CAPITAL CORP CORPORATE NOTES 0.70% 7/5/2023 140.001/11/2023 1/11/2023 125,000.00 24422EWA3 JOHN DEERE CAPITAL CORP CORPORATE NOTES 1.70% 1/11/2027 1,062.501/13/2023 1/13/2023 75,000.00 89236TJT3 TOYOTA MOTOR CREDIT CORP CORPORATE NOTES 1.45% 1/13/2025 543.751/15/2023 1/15/2023 130,000.00 87612EBM7 TARGET CORP CORP NOTES (CALLABLE) 1.95% 1/15/2027 1,267.501/21/2023 1/21/2023 100,000.00 3137EAEU9 FREDDIE MAC NOTES 0.37% 7/21/2025 187.501/25/2023 1/25/2023 25,000.00 17327CAN3 CITIGROUP INC CORP NOTES (CALLABLE) 2.01% 1/25/2026 251.751/26/2023 1/26/2023 175,000.00 38141GWB6 GOLDMAN SACHS GROUP INC CORP NOTE (CALLA 3.85% 1/26/2027 3,368.751/26/2023 1/26/2023 100,000.00 06406RBA4 BANK OF NY MELLON CORP (CALLABLE) CORPOR 2.05% 1/26/2027 1,025.001/31/2023 1/31/2023 200,000.00 91282CFB2 US TREASURY N/B NOTES 2.75% 7/31/2027 2,750.001/31/2023 1/31/2023 385,000.00 912828Y87 US TREASURY NOTES 1.75% 7/31/2024 3,368.751/31/2023 1/31/2023 240,000.00 9128283V0 US TREASURY NOTES 2.50% 1/31/2025 3,000.001/31/2023 1/31/2023 595,000.00 91282CBH3 US TREASURY NOTES 0.37% 1/31/2026 1,115.631/31/2023 1/31/2023 925,000.00 9128285Z9 US TREASURY NOTES 2.50% 1/31/2024 11,562.502/1/2023 2/1/2023 100,000.00 574193TQ1 MD ST TXBL GO BONDS 0.51% 8/1/2024 255.00 40

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
INTEREST2/1/2023 2/1/2023 100,000.00 06051GFS3 BANK OF AMERICA CORP NOTES 3.87% 8/1/2025 1,937.502/1/2023 2/1/2023 20,000.00 797272QN4 SAN DIEGO CCD, CA TXBL GO BONDS 1.99% 8/1/2023 199.602/1/2023 2/1/2023 70,000.00 54438CYK2 LOS ANGELES CCD, CA TXBL GO BONDS 0.77% 8/1/2025 270.552/1/2023 2/1/2023 55,000.00 60412AVJ9 MN ST TXBL GO BONDS 0.63% 8/1/2025 173.252/1/2023 2/1/2023 70,000.00 799408Z85 SAN RAMON VALLEY USD, CA TXBL GO BONDS 0.74% 8/1/2025 259.002/1/2023 2/1/2023 75,000.00 798306WN2 SAN JUAN USD, CA TXBL GO BONDS 0.70% 8/1/2024 263.252/1/2023 2/25/2023 194,651.78 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 497.012/1/2023 2/25/2023 120,000.00 3137BGK24 FHMS K043 A2 3.06% 12/1/2024 306.202/1/2023 2/25/2023 150,000.00 3137BJP64 FHMS K046 A2 3.20% 3/1/2025 400.622/1/2023 2/25/2023 78,634.16 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 200.652/1/2023 2/25/2023 55,671.22 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 155.222/5/2023 2/5/2023 160,000.00 458140BY5 INTEL CORP NOTES (CALLABLE) 3.75% 8/5/2027 3,000.002/9/2023 2/9/2023 160,000.00 459200KM2 IBM CORP CORP NOTES (CALLABLE) 2.20% 2/9/2027 1,760.002/12/2023 2/12/2023 125,000.00 38141GXS8 GOLDMAN SACHS GROUP INC CORP NOTES (CALL 0.85% 2/12/2026 534.382/14/2023 2/14/2023 150,000.00 66989HAP3 NOVARTIS CAPITAL CORP 1.75% 2/14/2025 1,312.502/15/2023 2/15/2023 265,000.00 91282CFE6 US TREASURY N/B NOTES 3.12% 8/15/2025 4,140.632/15/2023 2/15/2023 785,000.00 912828V98 US TREASURY NOTES 2.25% 2/15/2027 8,831.25 41

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LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
INTEREST2/15/2023 2/15/2023 860,000.00 9128282R0 US TREASURY NOTES 2.25% 8/15/2027 9,675.002/15/2023 2/15/2023 395,000.00 91282CDZ1 US TREASURY N/B NOTES 1.50% 2/15/2025 2,962.502/15/2023 2/15/2023 250,000.00 9128282A7 US TREASURY NOTES 1.50% 8/15/2026 1,875.002/15/2023 2/15/2023 250,000.00 91282CCT6 US TREASURY N/B NOTES 0.37% 8/15/2024 468.752/25/2023 2/25/2023 250,000.00 3135G05X7 FANNIE MAE NOTES 0.37% 8/25/2025 468.752/28/2023 2/28/2023 140,000.00 912828W48 US TREASURY NOTES 2.12% 2/29/2024 1,487.502/28/2023 2/28/2023 175,000.00 91282CCW9 US TREASURY N/B NOTES 0.75% 8/31/2026 656.252/28/2023 2/28/2023 365,000.00 91282CAJ0 US TREASURY NOTES 0.25% 8/31/2025 456.252/28/2023 2/28/2023 200,000.00 9128284X5 US TREASURY NOTES 2.75% 8/31/2023 2,750.003/1/2023 3/1/2023 100,000.00 438516CE4 HONEYWELL INTERNATIONAL (CALLABLE) CORP 1.10% 3/1/2027 550.003/1/2023 3/1/2023 125,000.00 12189LAT8 BURLINGTN NORTH SANTA FE CORP NOTES (CAL 3.40% 9/1/2024 2,125.003/1/2023 3/25/2023 120,000.00 3137BGK24 FHMS K043 A2 3.06% 12/1/2024 306.203/1/2023 3/25/2023 54,488.38 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 151.923/1/2023 3/25/2023 194,381.44 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 496.323/1/2023 3/25/2023 150,000.00 3137BJP64 FHMS K046 A2 3.20% 3/1/2025 400.623/1/2023 3/25/2023 78,528.15 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 200.383/2/2023 3/2/2023 160,000.00 89788MAD4 TRUIST FINANCIAL CORP NOTES (CALLABLE) 1.26% 3/2/2027 1,013.60 42

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
INTEREST3/9/2023 3/9/2023 165,000.00 931142EX7 WALMART INC CORP NOTES (CALLABLE) 3.95% 9/9/2027 3,258.753/9/2023 3/9/2023 200,000.00 02665WDZ1 AMERICAN HONDA FINANCE CORPORATE NOTES 1.30% 9/9/2026 1,300.003/10/2023 3/10/2023 40,000.00 24422EVU0 JOHN DEERE CAPITAL CORP CORPORATE NOTES 0.62% 9/10/2024 125.003/14/2023 3/14/2023 160,000.00 4581X0DK1 INTER-AMERICAN DEVELOPMENT BANK NOTES 1.75% 3/14/2025 1,400.003/14/2023 3/14/2023 200,000.00 14913R2Q9 CATERPILLAR FINL SERVICE CORPORATE NOTES 1.15% 9/14/2026 1,150.003/15/2023 3/15/2023 115,000.00 20772KEW5 CT ST TXBL GO BONDS 3.74% 9/15/2025 2,152.233/15/2023 3/15/2023 800,000.00 91282CCX7 US TREASURY N/B NOTES 0.37% 9/15/2024 1,500.003/15/2023 3/15/2023 165,000.00 650036DT0 NY ST URBAN DEV CORP TXBL REV BONDS 0.87% 3/15/2025 717.753/16/2023 3/16/2023 25,000.00 46647PBS4 JPMORGAN CHASE & CO CORPORATE NOTES (CAL 0.65% 9/16/2024 81.633/18/2023 3/18/2023 50,000.00 808513BN4 CHARLES SCHWAB CORP NOTES (CALLABLE) 0.75% 3/18/2024 187.503/23/2023 3/23/2023 215,000.00 3137EAEX3 FREDDIE MAC NOTES 0.37% 9/23/2025 403.133/23/2023 3/23/2023 245,000.00 4581X0DZ8 INTER-AMERICAN DEVEL BK NOTES 0.50% 9/23/2024 612.503/31/2023 3/31/2023 275,000.00 912828W71 US TREASURY NOTES 2.12% 3/31/2024 2,921.883/31/2023 3/31/2023 250,000.00 912828T26 US TREASURY NOTES 1.37% 9/30/2023 1,718.75 Total INTEREST 13,901,578.33 103,998.60 0.00
43

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
MATURITY3/17/2023 3/17/2023 125,000.00 22552G3C2 CREDIT SUISSE NEW YORK CERT DEPOS 0.59% 3/17/2023 125,747.74 Total MATURITY 125,000.00 125,747.74 0.00
PAYDOWNS1/1/2023 1/25/2023 269.41 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 269.411/1/2023 1/25/2023 890.96 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 890.961/1/2023 1/25/2023 105.67 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 105.672/1/2023 2/25/2023 106.01 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 106.012/1/2023 2/25/2023 1,182.84 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 1,182.842/1/2023 2/25/2023 270.34 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 270.343/1/2023 3/25/2023 327.87 3137FBTA4 FHLMC MULTIFAMILY STRUCTURED POOL 3.06% 8/1/2024 327.873/1/2023 3/25/2023 3,248.27 3136AJB54 FANNIEMAE-ACES 3.34% 3/1/2024 3,248.273/1/2023 3/25/2023 5,563.47 3137BTU25 FHMS K724 A2 3.06% 11/1/2023 5,563.47 Total PAYDOWNS 11,964.84 11,964.84 0.00
SELL1/3/2023 1/5/2023 125,000.00 002824BE9 ABBOTT LABORATORIES CORP NOTES 3.40% 11/30/2023 124,088.19 -3,427.581/3/2023 1/5/2023 350,000.00 912828T26 US TREASURY NOTES 1.37% 9/30/2023 342,860.58 -7,999.881/30/2023 1/31/2023 180,000.00 912828V23 US TREASURY NOTES 2.25% 12/31/2023 176,317.91 -5,136.52 44

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Portfolio Activity
|
Quarterly Portfolio Transactions
Trade
Date
Settle
Date Par ($) CUSIP
Maturity
Date
Transact
Coupon Amount ($)
Yield
at Market
Realized
Security Description G/L (BV)
SELL1/30/2023 1/31/2023 225,000.00 9128285Z9 US TREASURY NOTES 2.50% 1/31/2024 220,051.76 -9,888.721/30/2023 1/31/2023 550,000.00 91282CCU3 US TREASURY N/B NOTES 0.12% 8/31/2023 535,896.04 -14,103.943/1/2023 3/3/2023 200,000.00 9128284X5 US TREASURY NOTES 2.75% 8/31/2023 197,888.59 -4,040.56 Total SELL 1,630,000.00 1,597,103.07 -44,597.20
45

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Appendix
|
Important Disclosures
This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation, as it was prepared without regard to any specific objectives or financial circumstances.Investment advisory services are provided by PFM Asset Management LLC ("PFMAM"), an investment adviser registered with the U.S. Securities and Exchange Commission and a subsidiary of U.S. Bancorp Asset Management, Inc. ("USBAM"). USBAM is a subsidiary of U.S. Bank National Association ("U.S. Bank"). U.S. Bankis a separate entity and subsidiary of U.S. Bancorp. U.S. Bank is not responsible for and does not guarantee the products, services or performance of PFMAM. The information contained is not an offer to purchase or sell any securities. Additional applicable regulatory information is available upon request.PFMAM professionals have exercised reasonable professional care in the preparation of this performance report. Information in this report is obtained from sourcesexternal to PFMAM and is generally believed to be reliable and available to the public; however, we cannot guarantee its accuracy, completeness or suitability. We rely on the client's custodian for security holdings and market values. Transaction dates reported by the custodian may differ from money manager statements. While efforts are made to ensure the data contained herein is accurate and complete, we disclaim all responsibility for any errors that may occur. References to particular issuers arefor illustrative purposes only and are not intended to be recommendations or advice regarding such issuers. Fixed income manager and index characteristics are gathered from external sources. When average credit quality is not available, it is estimated by taking the market value weights of individual credit tiers on the portion ofthe strategy rated by a NRSRO.It is not possible to invest directly in an index. The index returns shown throughout this material do not represent the results of actual trading of investor assets.

Third-party providers maintain the indices shown and calculate the index levels and performance shown or discussed. Index returns do not reflect payment of any salescharges or fees an investor would pay to purchase the securities they represent. The imposition of these fees and charges would cause investment performance to belower than the performance shown.The views expressed within this material constitute the perspective and judgment of PFMAM at the time of distribution and are subject to change. Any forecast,projection, or prediction of the market, the economy, economic trends, and equity or fixed-income markets are based upon certain assumptions and current opinion asof the date of issue and are also subject to change. Some, but not all assumptions are noted in the report. Assumptions may or may not be proven correct as actualevents occur, and results may depend on events outside of your or our control. Changes in assumptions may have a material effect on results. Opinions and datapresented are not necessarily indicative of future events or expected performance.For more information regarding PFMAM's services or entities, please visit www.pfmam.com.© 2022 PFM Asset Management LLC. Further distribution is not permitted without prior written consent. 46

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Appendix
|
Important Disclosures
This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buyor sell any fund or other security. Investors should consider the Trust's investment objectives, risks, charges, and expenses before investing in the Trust. This and otherinformation about the Trust is available in the Trust's current Information Sheet, which should be read carefully before investing. A copy of the Trust's information Statement may be available by calling 1-800-729-7665 or is available on the Trust's website at www.camponline.com. While the Trust seeks to maintain a stable net asset value of $1.00 per share, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal DepositInsurance Corporation or any other government agency. Shares of the Trust are distributed by PFM Fund Distributors, Inc., member Financial Industry Regulatory Authority (FINRA) (www.finra.org) and Securities Investor Protection Corporation (SIPC) (www.sipc.org). PFM Fund Distributors, Inc. is an affiliate of PFM Asset Management LLC.

Market values that include accrued interest are derived from closing bid prices as of the last business day of the month as supplied by Refinitiv, Bloomberg, or Telerate. Where prices are not available from generally recognized sources, the securities are priced using a yield-based matrix system to arrive at an estimatedmarket value.

In accordance with generally accepted accounting principles, information is presented on a trade date basis; forward settling purchases are included in the monthly balances, and forward settling sales are excluded.

Performance is presented in accordance with the CFA Institute's Global Investment Performance Standards (GIPS). Unless otherwise noted, performance is showngross of fees. Quarterly returns are presented on an unannualized basis. Returns for periods greater than one year are presented on an annualized basis. Past performance is not indicative of future returns.

Bank of America/Merrill Lynch Indices provided by Bloomberg Financial Markets.Money market fund/cash balances are included in performance and duration computations.Standard & Poor's is the source of the credit ratings. Distribution of credit rating is exclusive of money market fund/LGIP holdings.Callable securities in the portfolio are included in the maturity distribution analysis to their stated maturity date, although, they may be called prior to maturity.MBS maturities are represented by expected average life. 47

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Appendix
|
Glossary
Accrued Interest: Interest that is due on a bond or other fixed income security since the last interest payment was made.Agencies: Federal agency securities and/or Government-sponsored enterprises.Amortized Cost: The original cost of the principal of the security is adjusted for the amount of the periodic reduction of any discount or premium from the purchase date until the date of the report. Discount or premium with respect to short-term securities (those with less than one year to maturity at time of issuance) is amortized on a straight line basis. Such discount or premium with respect to longer-term securities is amortized using the constant yield basis.

Asset-Backed Security: A financial instrument collateralized by an underlying pool of assets – usually ones that generate a cash flow from debt, such as loans, leases, credit card balances, and receivables.

Bankers’ Acceptance: A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill as well as the insurer.Commercial Paper: An unsecured obligation issued by a corporation or bank to finance its short-term credit needs, such as accounts receivable and inventory.Contribution to Total Return: The weight of each individual security multiplied by its return, then summed for each sector to determine how much each sector addedor subtracted from the overall portfolio performance.Effective Duration: A measure of the sensitivity of a security’s price to a change in interest rates, stated in years.Effective Yield: The total yield an investor receives in relation to the nominal yield or coupon of a bond. Effective yield takes into account the power of compoundingon investment returns, while nominal yield does not.FDIC: Federal Deposit Insurance Corporation. A federal agency that insures bank deposits to a specified amount.Interest Rate: Interest per year divided by principal amount and expressed as a percentage.Market Value: The value that would be received or paid for an investment in an orderly transaction between market participants at the measurement date.Maturity: The date upon which the principal or stated value of an investment becomes due and payable.Negotiable Certificates of Deposit: A CD with a very large denomination, usually $1 million or more, that can be traded in secondary markets.Par Value: The nominal dollar face amount of a security.Pass-through Security: A security representing pooled debt obligations that passes income from debtors to its shareholders. The most common type is themortgage-backed security. 48

© PFM Asset Management LLC pfmam.com

LOS ALTOS HILLS
For the Quarter Ended March 31, 2023
Appendix
|
Glossary
Repurchase Agreements: A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date.Settle Date: The date on which the transaction is settled and monies/securities are exchanged. If the settle date of the transaction (i.e., coupon payments andmaturity proceeds) occurs on a non-business day, the funds are exchanged on the next business day.Supranational: A multinational union or association in which member countries cede authority and sovereignty on at least some internal matters to the group, whosedecisions are binding on its members.Trade Date: The date on which the transaction occurred; however, the final consummation of the security transaction and payment has not yet taken place.Unsettled Trade: A trade which has been executed; however, the final consummation of the security transaction and payment has not yet taken place.U.S. Treasury: The department of the U.S. government that issues Treasury securities.Yield: The rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis.

YTM at Cost: The yield to maturity at cost is the expected rate of return based on the original cost, the annual interest receipts, maturity value, and the time periodfrom purchase date to maturity, stated as a percentage on an annualized basis.YTM at Market: The yield to maturity at market is the rate of return based on the current market value, the annual interest receipts, maturity value, and the timeperiod remaining until maturity, stated as a percentage on an annualized basis. 49

TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: MEMORANDUM OF UNDERSTANDING AMOUNG LOCAL

PUBLIC AGENCIES IN SANTA CLARA COUNTY FOR FOOD

RECOVERY PROGRAM COSTS
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve and authorize the City Manager to execute the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs.

2. Authorize the City Manager to execute minor amendments or annual updates to the MOU for up to four (4) additional terms.

BACKGROUND:

In 2016, California Senate Bill 1383 (SB 1383) was chaptered, setting goals to reduce disposal of organic waste in landfills, in an effort, to reduce greenhouse gas emissions and address food insecurity. California sends 11.2 billion pounds of food to landfills annually, some of which is still fresh enough to have been recovered to feed people in need, while

9.2 million Californians experienced food insecurity in 2020. In November 2020 the Department of Resources Recycling and Recovery (CalRecycle) developed regulations requiring jurisdictions to establish edible food recovery programs to recover 20 percent of edible food that would otherwise be sent to landfills to feed people in need.

As of January 1, 2022 Tier 1 commercial edible food generators (listed below) are required to arrange food recovery through a contract or written agreement with food recovery organizations or services that will collect or accept self-hauled edible food for food recovery.
• wholesale food vendors
• food service providers and distributors
• grocery stores over 10,000 sf
• supermarkets
Tier 2 generators (see list below) will be required to donate their edible food starting January 1, 2024.

AGENDA ITEM #4.L
S.R.

P.P.

Staff Report to City Council Page 2
Santa Clara Food Recovery Program
May 17, 2023
• restaurants over 5,000 sf
• hotels with on-site food facilities/200 + rooms
• local education agencies with on-site food facilities • large venues/events
• health facilities with at least 100 beds and on-site food facilities The Santa Clara County Recycling and Waste Reduction Commission (RWRC) entered into an agreement with Joint Venture Silicon Valley (JVSV) to develop and manage a countywide edible food recovery program to take advantage of economies of scale. In December 2021 the City adopted Ordinance 2035 which established Chapter 8.26 of “The Code of the City of Santa Clara, California” entitled “Edible Food Recovery.” Other jurisdictions in Santa Clara County adopted similar ordinances to ensure uniform requirements throughout the county to make it easier for businesses with locations in multiple cities and food recovery organizations to implement requirements because their food recovery efforts often cross jurisdictional boundaries. The model edible food recovery ordinance was developed with flexible language that enables subsequent decisions to be made on items that were not fully developed (i.e., enforcement, funding, and Memorandum of Understanding) when jurisdictions adopted their respective Ordinances in 2021 as required by SB 1383.

The development of the Countywide Food Recovery Program which is currently comprised of 402 Tier 1 generators has been funded by the Solid Waste Planning Fee (SWPF) of $0.78 per ton that is placed on every ton of waste that is disposed in a landfill. The statewide efforts to reduce organics in landfills is leading to reduced disposal tonnage.

Additionally, Tier 2 generators, which will increase the total number of generators by 1,768 generators will be subject to edible food recovery requirements beginning in 2024. The combination of the growth of the Food Recovery Program and declining SWPF revenues necessitate the development of a new source of funding to sustain it.

DISCUSSION:

A Memorandum of Understanding (MOU) Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs (Attachment 1) has been developed to fund the cost of a countywide edible food recovery program to satisfy SB 1383 requirements. Each city and town in the county, as well as the County of Santa Clara will be responsible for paying a share of the program under the MOU.

The MOU covers a one-year term, from July 1, 2023, to June 30, 2024. Base program jurisdiction contributions are calculated at $133 per generator applied to the number of generators within the jurisdiction. The Town has 2 generators (Tier 2) so the Town’s base program contract cost is $266. The base program services performed by JVSV for each jurisdiction include:

Staff Report to City Council Page 3
Santa Clara Food Recovery Program
May 17, 2023
• Review and update the lists of Tier 1 and Tier 2 generators. • Provide requirements for large events within each jurisdiction. • Provide information and data for inclusion in reports to CalRecycle. • Provide education and outreach to generators.
• Coordinate with food recovery organizations to compile reports. • Conduct inspections and monitoring of generators and food recovery organizations. • Maintain a list of food recovery organizations and services. • Prepare an annual report on program activities.

The Town will also contribute $3,534 toward infrastructure enhancements. This contribution is optional and only the jurisdictions paying for services above the base program will receive the services. The infrastructure enhancement services include:
• Small capacity grants to increase the food recovery capacity of food recovery organizations that serve contributing jurisdictions. Applications will be solicited, awards will be issued, and funds will be distributed.
• Food waste prevention classes via webinar/in‐person series for different sectors regulated under SB 1383 (e.g., restaurants, hospitals, schools, large events) to promote food waste prevention measures specific to each regulated sector, provide food recovery tips and best practices.

Although the MOU term covers only one year, Staff anticipates that it will be amended on an annual basis to include updated funding amounts and minor changes to the base and infrastructure enhancements program. The recommendation includes authorization for the City Manager to execute minor amendments or annual updates to the MOU for up to four (4) additional terms. Signatures on the final MOU document will be obtained electronically through Docusign to enable each participating jurisdiction to execute the same document.

ENVIRONMENTAL REVIEW:

This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment. 2023 CITY COUNCIL WORK PLAN:

This is not part of the City Council’s 2023 Work Plan.

Staff Report to City Council Page 4
Santa Clara Food Recovery Program
May 17, 2023
FISCAL IMPACT:

The Town’s contributions for FY 2023-24 Base Program and Infrastructure costs for Countywide Food Recovery Program is $3,800. Funding for the program is included in the Proposed FY 2023-24 Operating Budget which has not yet been approved by the City Council. No additional budget action needs to be taken at this time.

ATTACHMENTS:

1. Resolution - Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs

1 MEMORANDUM OF

UNDERSTANDING AMONG LOCAL

PUBLIC AGENCIES IN

SANTA CLARA COUNTY

FOR FOOD RECOVERY PROGRAM COSTS
SECTION 1. OVERVIEW
This Memorandum of Understanding (“MOU”) is between the cities of Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, Mountain View, Palo Alto, San José, Santa Clara, and Sunnyvale; the town of Los Altos Hills; the County of Santa Clara; and the West Valley Solid Waste Management Authority on behalf of its member agencies, the cities of Campbell, Monte Sereno and Saratoga; and town of Los Gatos; collectively “Parties” or individually as a "Party." SECTION 2. RECITALS
WHEREAS, the signatory Parties are also “PARTIES” to the Memorandum of Agreement for the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee, which is a Committee of the County of Santa Clara Recycling and Waste Reduction Commission that advances the interests of Party jurisdictions by performing technical and policy review to inform parties and advise the Commission on solid waste management issues, and bring together varied expertise and viewpoints for planning and implementing the Commission approved annual workplan and budget;
WHEREAS, the Parties have previously agreed to jointly fund the cost of a countywide edible food recovery program to satisfy their respective obligations under SB 1383 (2016) and the corresponding regulations;
WHEREAS, the County of Santa Clara is the Fiscal Agent for the Technical Advisory Committee (TAC) to the Santa Clara County Recycling and Waste Reduction Commission and the City of Morgan Hill is the Administrator and Contracting Agent for the TAC; WHEREAS, the City of Morgan Hill, as Program Administrator and Contracting Agent, has contracted with Joint Venture Silicon Valley to implement and manage the countywide Food Recovery Program (“Program”) for Fiscal Year 2023/24;
WHEREAS, the Parties desire to execute this MOU to provide for their respective share of costs for the Program;
NOW, THEREFORE, for good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the Parties agree as follows:

Attachment 1

2 SECTION 3. PURPOSE OF THE MOU
The purpose of this MOU is to establish a means of requiring:

Payment by the Parties for their share of the costs for implementation of the Program.

SECTION 4. EFFECTIVE DATE
This MOU shall be effective upon execution of this MOU by all Parties (“Effective Date”).

SECTION 5. PAYMENTS UNDER THIS MOU
For purposes of the Program, the County of Santa Clara is the Fiscal Agent and the City of Morgan Hill is the TAC Administrator and Contracting Agent, as specified in the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee MOA.

The Parties agree to share costs for the services as described in Exhibit A of this MOU.

The County of Santa Clara will, within thirty (30) days of the Effective Date of this MOU, submit to the other Parties an invoice for the amounts due under the MOU. Each party will make their payment to the County of Santa Clara based on the invoice amount.

SECTION 6. RECORDS AND ACCOUNTS
The County of Santa Clara will keep complete and accurate financial records related to accomplishing the purposes of this MOU. Upon reasonable notice to the County of Santa Clara, any Party to this MOU may inspect the financial records related to this MOU.

SECTION 7. FURTHER ASSURANCES
Each Party will adopt, execute, and make any and all further assurances, instruments and resolutions as may be reasonably necessary or proper to carry out the intention or to facilitate the Parties’ performance of their obligations under this MOU.

SECTION 8. REPRESENTATIONS AND WARRANTIES
Each Party represents and warrants to all other Parties as follows:

Authority: Each Party has the full legal right, power and authority under the laws of the State of California to enter into this MOU and to carry out all of its obligations herein.

Due Execution: Each Party’s representatives who sign this MOU are duly authorized to sign and bind their respective agency.

3 SECTION 9. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved in this MOU is exclusive of any other remedy, and each such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing in law or in equity or by statute or otherwise, and all such remedies may be exercised without exhausting and without regard to any other remedy.

SECTION 10. INDEMNIFICATION
In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by a Party shall not be shared pro rata but, instead, the Parties agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees , and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its officers, employees , or agents, under or in connection with or arising out of any work , authority, or jurisdiction delegated to such Party under this MOU. No Party, nor any officer, board member, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any other Party hereto, its officers, board members, employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to such other Party under this MOU. The obligations set forth in this paragraph will survive termination and expiration of this MOU.

SECTION 11. SEVERABILITY
The provisions of this MOU shall be severable, and if any clause, sentence, paragraph, provision or other part shall be adjudged by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this MOU will be valid and binding on the Parties.

SECTION 12. AMENDMENTS
This MOU may only be amended by a written instrument signed by the Parties.

SECTION 13. COUNTERPARTS
This MOU may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument.

SECTION 14. USE OF ELECTRONIC SIGNATURES
Unless otherwise prohibited by law, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by

4 facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the City of Morgan Hill. For the purposes of this agreement, the approved methods of signing shall be via DocuSign or original ink signature signed in counterpart and scanned over to the CITY via electronic mail.

SECTION 15. INTERPRETATION, PRIOR AGREEMENTS AND AMENDMENTS.

This MOU, including all Exhibits attached hereto, represents the entire understanding of the Parties as to those matters contained herein. In the event that the terms specified in any of the Exhibits attached hereto conflict with any of the terms specified in the body of this MOU, the terms specified in the body of this MOU shall control. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This MOU may be modified only by a written amendment duly executed by the Parties to this MOU.

SECTION 16. NO LEGAL RELATIONSHIP
By entering into this MOU, the Parties are neither forming, nor do they intend to form a partnership, agency, or any other legal entity relationship. No Party is authorized to bind or to act as the agent or legal representative of the other Party for any purpose, and neither Party is granted any express or implied right or authority to assume or create any obligation or responsibility on behalf of or in the name of any other Party.

SECTION 17. GOVERNING LAW, VENUE
This MOU has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this MOU shall be in the County of Santa Clara.

IN WITNESS OF, the Parties have executed the MOU as of the last date set forth below:

City of Cupertino Approval as to form, Cupertino
Date: Date:

City of Gilroy Approval as to form, Gilroy
Date: Date:

5 City of Los Altos Approval as to form, Los Altos
Date: Date:

Town of Los Altos Hills Approval as to form, Los Altos Hills Date: Date:

City of Milpitas Approval as to form, Milpitas
Date: Date:

City of Morgan Hill Approval as to form, Morgan Hill
Date: Date:

City of Mountain View Approval as to form, Mountain View Date: Date:

City of Palo Alto Approval as to form, Palo Alto
Date: Date:

City of San Jose Approval as to form, San Jose
Date: Date:

City of Santa Clara Approval as to form, Santa Clara (City) Date: Date:

6 City of Sunnyvale Approval as to form, Sunnyvale
Date: Date:

County of Santa Clara Approval as to form, Santa Clara County Date: Date:

West Valley Solid Waste Management
Authority
Approval as to form, West Valley Solid
Waste Management Authority
Date: Date:

EXHIBIT A

COSTS AND SCOPE OF SERVICES
i
Jurisdictions
Initial Local Asst.

Grant (LAG)
Allocation
Initial
program
"pledge"
19% of LAG
Tier 1
Generators
Tier 2
Generators
Total
Generators
Base Program
Contract Cost
($133 per
generator)
Base Program
Contribution
($133 per
generator)
Potential
Infrastructure
Enhancements
Enhancement
Contribution
Campbell $ 55,495 $ 10,544 11 49 60 $ 7,980 $ 7,980 $ 2,564 $ 2,564 Cupertino $ 77,953 $ 14,811 10 80 90 $ 11,970 $ 11,970 $ 2,841 $ 2,841 Gilroy $ 75,255 $ 14,298 11 48 59 $ 7,847 $ 7,847 $ 6,451 $ 6,451 Los Altos $ 41,038 $ 7,797 7 34 41 $ 5,453 $ 5,453 $ 2,344 $ 2,344 Los Altos Hills $ 20,000 $ 3,800 0 2 2 $ 266 $ 266 $ 3,534 $ 3,534 Los Gatos $ 41,465 $ 7,878 10 45 55 $ 7,315 $ 7,315 $ 563 $ 563 Milpitas $ 100,259 $ 19,049 21 92 113 $ 15,029 $ 15,029 $ 4,020 $ 4,020 Monte Sereno $ 20,000 $ 3,800 0 1 1 $ 133 $ 133 $ 3,667 $ 3,667 Morgan Hill $ 63,156 $ 12,000 15 43 58 $ 7,714 $ 7,714 $ 4,286 $ 4,286 Mountain View $ 109,638 $ 20,831 17 114 131 $ 17,423 $ 17,423 $ 3,408 $ 3,408 Palo Alto $ 89,759 $ 17,054 7 106 113 $ 15,029 $ 15,029 $ 2,025 $ 2,025 San Jose $ 1,351,654 $ 256,814 212 787 999 $ 132,702 $ 132,702 $ 124,112 $ 124,112 Santa Clara $ 172,504 $ 32,776 40 162 202 $ 26,866 $ 26,866 $ 5,910 $ 5,910 Saratoga $ 41,085 $ 7,806 2 26 28 $ 3,724 $ 3,724 $ 4,082 $ 4,082 Sunnyvale $ 202,777 $ 39,368 26 144 170 $ 22,610 $ 22,610 $ 16,758 $ 16,758 Unincorporated SCC $ 113,337 $ 23,000 13 35 48 $ 6,384 $ 6,384 $ 16,616 $ 16,616 Totals $ 2,575,374 $ 491,627 402 1768 2170 $ 288,445 $ 288,445 $ 203,182 $ 203,182 West Valley Cities: FY 23-24 contributions funded by West Valley Solid Waste Management Authority $ 19,152 $ 10,876 Note: Initial program pledge was based on program cost estimate before program establishment and experience with program scope of work.

Enhancement Contributions may be reduced, but not the Base Program Contribution.

Proposed Jurisdiction Contributions for Base Program and Infrastructure - FY 23-24 Program Costs

ii
EXHIBIT A:

SCOPE OF SERVICES
Base Program – Countywide Food Recovery Program Management From July 1, 2023 to June 30, 2024, Joint Venture Silicon Valley will run the Santa Clara County Food Recovery Program, serving as the food recovery program (Program) on behalf of all jurisdictions (Jurisdictions) of the Parties, and coordinating with any Party performing their own enforcement.

The Base Program

1. Will develop and coordinate a standardized and uniform method to comply with California Code of Regulations, Title 14, Division 7, Chapter 12, “Short-Lived Climate Pollutants.” The Program will operate within the Party’s boundaries and replace the need for the Party to create such a program on its own.

2. Each year by March, the Program will conduct a review of new Tier 1 and Tier 2 Entities, to ensure that as businesses open in Santa Clara County, the appropriate regulated entities are added to the Tier 1 and Tier 2 lists. Closing businesses will be identified during the reporting process, and be eliminated from the lists.

3. Provide Parties with requirements for inclusion in the ‘large event’ list requested from each Party, as well as provide electronic materials for distribution for large event planners.

4. Shall provide Parties with the information and data necessary for the Parties to make their required reports to CalRecycle.

5. Shall retain records of inspections for each Party for a minimum of five (5) years.

6. Shall notify the Party promptly about any related issues that require the Party’s assistance or to request the Party lead in resolving the issue(s) that arise related to non-compliance.

7. Shall fulfill the annual education requirement for the Parties and provide the data needed for the Parties to complete required CalRecycle reports.

8. Shall conduct generator and Food Recovery Organization/Services requests for reports, compile the results, and communicate those results to the jurisdictions for inclusion in the Implementation Record Data Summary, and to Santa Clara County for use in future Capacity Planning efforts.

9. Shall conduct inspections and monitoring in compliance with CalRecycle expectations for Tier One businesses, Tier Two entities and Organizations, and Food Recovery Organizations and Services.

10. The Program shall supply appropriate content for the web site, SCCFoodRecovery.org, as well as a list of Food Recovery Organizations and Services. The list will be annually updated and made accessible to Tier 1 and 2 Entities.

iii

11. The Program leadership shall represent the interests of the Program with other entities, Counties, and CalRecycle.

12. The Program leadership shall create reports about Program activities at the end of each fiscal year. These reports shall include monitoring statistics, details on overall compliance, compliance in certain sectors, total number of pounds of food recovered, and a summary of all enforcement actions taken.

13. Statistics about food recovery in Santa Clara County will be shared on the Office of Sustainability website as part of the Sustainability Master Plan Data Dashboard and the Annual Sustainability Report.

All Parties to this MOU will receive the Base Program services.

Infrastructure Enhancements Program
As shown in Exhibit A of this MOU, jurisdictions have chosen to contribute to the edible food recovery Infrastructure Enhancements Program which will direct additional food recovery resources to participating jurisdictions between July 1, 2023 and June 30, 2024. The Infrastructure Enhancements Program will include two subprograms, described as follows:
1) Small Capacity Grants. Grants will be issued to increase the food recovery capacity of food recovery organizations that serve contributing jurisdictions. Applications will be solicited, awards will be issued, and funds will be distributed. Joint Venture Silicon Valley will provide information for Annual Reporting that shows how contributions to this subprogram were spent on behalf of each participating Agency.
2) Food Waste Prevention Classes. A webinar/in‐person series will be advertised for different sectors regulated under SB 1383 (e.g., restaurants, hospitals, schools, large events). The series will promote food waste prevention measures specific to each regulated sector, provide food recovery tips and best practices, and teach businesses and organizations how to comply with SB 1383 and local ordinances. The series will start with Tier 2, and then move into Tier 1 groups that answered 'zero pounds' in their reports, if funding allows. Joint Venture Silicon Valley will provide information for Annual Reporting that shows how contributions to this subprogram were spent on behalf of each participating Party.

TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: REQUEST FOR A TIME EXTENSION OF AN APPROVED SITE DEVELOPMENT PERMIT FOR A NEW RESIDENCE AT 27388 SHERLOCK COURT; LANDS OF CHUNG; FILE #EX23-0001 & SD19-0003.

FROM: Jeremy Loh, Associate Planner
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) approving a Time Extension to Site Development Permit #SD19-0003 for a new residence at 27388 Sherlock Court; the Lands of Chung.

BACKGROUND:

The subject property is a 2.157-acre lot created in 1968 with the recordation of Parcel Map 238M54. Access to the site is provided by Sherlock Road to Sherlock Court, via a private road within a 20-foot-wide road and utility easement. The easement ends at 27440 Sherlock Court and an additional easement on the adjacent parcel extends to the subject property, which is currently vacant.

An application for site development permit was submitted to the Town on January 9, 2019, a public hearing was held on August 5, 2021, by the Planning Commission and the item continued due to neighbor and committee concerns, and was finally approved at the January 13, 2022 regular meeting of the Planning Commission. The Planning Commission meeting minutes are included as Attachments 2 and 3. The project faced several major issues during the review process due to fire department requirements to widen approximately 1,500 linear feet of the existing 10- to 13-footwide access road to 18 feet wide and for adequate turning radii and fire truck turnaround at the residence proper. Sherlock Road and Court are characterized by steep slopes, such an access road, driveway, and turnaround would entail large retaining walls for either cut and/or fill within the only 20-foot-wide access easement.

DISCUSSION:

Site Development Permit approvals are valid for a period of one year, during which time the applicant must obtain any necessary Building Permits. There may be multiple reasons preventing an applicant from obtaining their Building Permits in that time. Typical reasons include funding issues, family/health issues, or plan check issues. In this instance, the Site Development Permit was approved on January 13, 2022, and expired on January 13, 2023. The applicant submitted plans for Building Permit plan check on April 14, 2022, and has been in constant contact with the Fire Department to try and settle on a final roadway, driveway, and turnaround design. It is the AGENDA ITEM #4.M
J.L.

P.P.

City Council Page 2
27388 Sherlock Road Time Extension
May 17, 2023
staff’s understanding that those discussions have not concluded and thus, the review of the permit has not been completed. The Time Extension request was submitted to the Town on April 13, 2023 to allow additional time to work with the Fire Department and reduce the financial burden on the project.

The original Site Development Permit was burdened by fire department requirements with major financial costs associated. The applicant submitted plans for Building Permit plan check in a timely manner, but review of the plans was lengthened by attempts to negotiate plan changes which could reduce the financial burden of the project. Recognizing the hardships placed on the project and applicant, Staff recommends approval of a reasonable extension of time.

CODE REQUIREMENTS
As stated in Section 10-2.1309 of the Site Development Ordinance, Site Development Permit approval shall expire if the work authorized by such permit has not commenced within one calendar year from the date of approval. Staff has taken this to mean the Building Permit must be issued within one year of the Site Development Permit approval. The Planning Director or designee may grant a reasonable extension of time if requested prior to the expiration date.

However, requests for a time extension submitted after the expiration date shall only be granted by the City Council.

Worth noting is the Code does not specify how long the time extension would be for. As a general practice, time extensions are for periods of one year per time extension. The City Council could approve longer time extensions if deemed reasonable. Staff’s recommendation is for a one-year time extension.

ENVIRONMENTAL REVIEW:

A Time Extension request qualifies for the commonsense exemption outlined in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. The original approval of the new residence is categorically exempt outlined in CEQA Guidelines Section 15303(a), as the proposal was for a new single-family residence. 2023 CITY COUNCIL WORK PLAN:

This is not part of the 2023 City Council Work Plan as time extensions are, depending on applicability, part of the standard site development approval and building permitting processes.

FISCAL IMPACT:

There is no fiscal impact to the Town for review of time extensions as the Town requires payment of a fixed fee of $1,140 to cover staff time. This fee is adequate as there is limited staff time commitment due to there being no additional plan review, no public hearing, and only a memo.

City Council Page 2
27388 Sherlock Road Time Extension
May 17, 2023

ATTACHMENTS

1. Resolution Approving Time Extension

2. August 5, 2021 Planning Commission Meeting Minutes

3. January 13, 2022 Planning Commission Meeting Minutes

Resolution ____-23 Page 1
RESOLUTION ____-23

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED SITE DEVELOPMENT PERMIT

FOR A NEW RESIDENCE
(LANDS OF CHUNG)
WHEREAS, Edward and Kyuha Chung (“Owners”) own the property commonly known as 27388 Sherlock Road, Los Altos Hills, California (APN 182-29-038); and WHEREAS, the site development permit (SD19-0003) for a new residence was approved at a duly noticed Planning Commission public hearing on January 13, 2022 with reasonable conditions of approval; and
WHEREAS, the permit expired on January 13, 2023 as the Town has adopted a Site Development Ordinance and, pursuant thereto, sets an expiration date for Site Development Permits at one (1) calendar year; and
WHEREAS, pursuant to the Site Development Ordinance, the City Council has the authority to grant reasonable extensions of time for Site Development Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and WHEREAS, the Owners have submitted a request for a Time Extension (EX23-0001) to SD19-0003 on April 13, 2023; and
NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension (EX23-0001) of an approved Site Development Permit (SD19-0003) subject to the originally adopted conditions contained in Exhibit “A” and incorporated herein by reference..

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Linda Swan, Mayor
ATTEST:
______________________________
Deborah L. Padovan, City Clerk
Attachment 1

Resolution ____-23 Page 2

EXHIBIT A

CONDITIONS OF APPROVAL
27388 Sherlock Court – File # SD19-0003

PLANNING DEPARTMENT

1. No modifications to the approved plans dated “Received July 7, 2021” and “Revised September 10, 2021” and the road improvement and traffic safety plans dated “December 2020” and “August 2021”, are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes. All conditions of approval listed in this Exhibit shall be included on a plan sheet(s) in the drawing set submitted for a Building Permit.

2. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

3. All existing Blue Gum (E. globulus), Pink Ironbark (E. sideroxylon rosea), River Red Gum (E. camaldulensis), Swamp Gum (E. rudis), Honey Gum (E. melliodora), or Manna Gum (E. viminalis) eucalyptus trees on the property located within 150’ of any structures or roadways shall be removed prior to final inspection of the new residence. Removal of eucalyptus trees shall take place between the beginning of August and the end of January to avoid disturbance of nesting birds protected under the Federal Migratory Bird Treaty Act (MBTA) and California Department of Fish and Game Code Section 3500 et seq unless a nesting bird survey is first conducted and there is a determination that there are no active nests within the tree.

4. No new irrigated landscaping shall be placed within 10 feet of the trunk of any existing oak trees. In addition, all grading shall be minimized within the drip lines of existing trees to be preserved and no fill shall be placed within the driplines of any fenced trees.

5. The large oaks on the upper driveway (identified as #703, #704) shall be retained by moving the widened driveway to the north instead of to the south (this also retains the water meters in place for the neighboring properties). In addition, all trees not in the driveway or within the building development area shall be retained to the greatest extent possible. Replacement oak trees shall be provided at a ratio of two, 24-inch box trees for every heritage tree removed and the replacement trees shall be incorporated into the landscape screening plan.

6. The property owner shall remove all Stinkwort (Dittrichia graveolens) plants from the entire property and in the road right-of-way by manual pulling or use of herbicide by October 1st of each year until the final approval of the project.

7. The recorded 28-foot easement along the southerly property line shall include language on all site plan sheets in the building permit plan set stating that the easement allows for pedestrian and equestrian use.

8. Pathways within setbacks shall not exceed four feet in width. The patios on the northerly side of the home shall not encroach into the 30-foot yard setbacks.

Resolution ____-23 Page 3

9. Roof eaves of all structures shall not encroach into the required yards. The roof eaves shall be shown on the site plans in the set of construction drawings.

10. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material) and shall be equipped with shades. No lighting may be placed within skylight wells.

11. Fire retardant roofing (Class A) is required for all new construction.

12. All space heating and water heating systems installed in the new residence and/or detached habitable building shall be all-electric systems pursuant to Section 8-1.6.02 of the Town’s Building Regulations. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

13. All construction shall comply with Section R337 of the 2019 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

14. No new fencing is approved. All relocated or modified gates are the responsibility of the owner/applicant to replace as necessary and shall meet Fire Department access requirements with a clear entrance of 14 feet. Any additional or modified fencing or gates shall require review and approval by the Planning Department prior to installation.

15. All retaining walls along the rebuilt Sherlock Road and Sherlock Court roadway, along the driveway, fire truck turnaround, and around and below the structure, shall be a dark earth-tone color that is integrated into the concrete or into the blocks used to construct the wall.

16. All exterior building lighting fixtures shall be down directed and fully shielded nonmovable fixtures. Building lighting shall not exceed 3,000 Kelvins and 600 lumens and driveway and parking retaining wall lighting shall not exceed 200 lumens. Exterior lighting on the new residence is approved as shown on the revised plans dated “September 10, 2021” with the following modifications: maximum of two (2) garage door lights, six (6) lower eave lights, and nine (9) upper eave lights (specifically remove the upper eave light on the northeast corner of the home). Driveway and parking wall lighting shall be limited to two (2) fixtures on the upper driveway, 2 at the turn, and one in the turnaround area.

Exterior landscape lighting is not approved at this time and shall be submitted with the required landscape screening plan. Any changes to the approved lighting plan shall be approved by the Planning Department prior to installation.

17. As shown on the plan set dated “Received July 7, 2021 and Revised September 10, 2021”, a majority of the south and east facing windows and glazing on the upper floor shall be equipped with motorized shades to provide glare reduction for solar radiation and for light emanating from the home. Three south facing windows on the lower floor bedrooms shall also be equipped with motorized shades.

Resolution ____-23 Page 4

18. All construction shall comply with 2019 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2019 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

19. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

20. The owner shall enter into a 10-year phase-out of the Williamson Act Contract on the property prior to issuance of building permits.

21. All proposed propane tanks shall be placed underground per Section 8-1.8.02 subsections (j) and (k) of the Municipal Code.

22. The portion of the proposed driveway on 27440 Sherlock Court as shown on the plans dated August 2021, shall allow for a minimum 9-foot wide driveway access onto the southerly side of the home at 27440 Sherlock Court by providing a gravel driveway to the area below the home and by providing a transition between the new driveway pavement and the natural grade of that property. All retaining walls for the driveway shall be a dark earth-tone color that is integrated into the concrete or into the blocks used to construct the wall.

23. The existing driveway located on 27450 Sherlock Court that serves 27440 Sherlock Court and the subject property shall be widened to 14 feet and shall include drainage improvements that collect and retain stormwater on the inside slope and drain the stormwater to dissipators below the driveway and away from the residence at 27440 Sherlock Court.

24. The property owner shall grant an Open Space Easement to the Town consisting of the northerly portion of the property above the 690-foot contour elevation up to and around the proposed home at the 30-foot setback line (up to the retaining wall for the turnaround) and on the southerly portion, all land parallel and below the driveway and the home (the 30-foot setback line), continuing down to and then following the 648-foot contour line, prior to building permit issuance. Any existing structures except for retaining walls shall be removed from the easement area. No significant grading or fill shall be permitted unless necessary to install a septic system, install stormwater improvements or restore the original grade. Native vegetation along with temporary irrigation systems to establish the native vegetation may be planted within the easement. Any future fencing shall allow for the free movement of wildlife. The property owner shall provide legal description and plat exhibits that are prepared by a licensed land surveyor and the Town shall prepare the grant document. The grant document shall be signed and notarized by the property owner and returned to the Town prior to building permit issuance.

Resolution ____-23 Page 5

25. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Planning Department for approval prior to issuance of the building permit. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

26. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to issuance of the building permit. The applicant shall take a copy of worksheet #2 to school district offices (both elementary and high school in the Los Altos School District), pay the appropriate fees and provide the Town with a copy of the receipts.

27. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties. All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

28. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, staff will review the water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

29. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the new residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

30. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 29’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Planning Department prior to requesting a final inspection.

Resolution ____-23 Page 6

ENGINEERING DEPARTMENT

31. As recommended by Cotton, Shires & Associates, Inc., in their letter dated February 2, 2019, the applicant shall comply with the following:

1. Supplemental Geotechnical and Geologic Site Characterization – The Project Geotechnical Consultant shall clarify the extent of existing grading in the vicinity of the residence site and roadway. The Project Geotechnical Consultant should prepare an Engineering Geologic Map of all site and roadway earth materials, including but not limited to: undocumented fill, colluvium, and bedrock. Existing cut slopes and any areas of previous instability should be appropriately labelled on the map. An Engineering Geologic Cross Section should be provided, trending N-S, illustrating the existing slopes and the configuration of earth materials in the vicinity of the proposed residence and driveway. It may be appropriate for the Project Geotechnical Consultant to utilize a Certified Engineering Geologist to complete the map and cross section.

To complete the geologic mapping and cross section, additional subsurface exploration will be necessary to characterize the geometry and characteristics of site earth materials.

Additional subsurface exploration should be advanced, at minimum, to the depth below the ground surface of which site improvements are proposed (including foundation supporting elements). Further site characterization may be warranted as deemed appropriate by the Project Geotechnical Engineer and/or Geologist. Subsurface exploration should conform to ASTM 1586 for small diameter borings, and test pits should be logged as a graphic drawing of the exposed and cleaned side wall with elevations, orientations, and contacts clearly depicted. Soil materials should be classified in accordance to the Unified Soil Classification System. We note that SW-ML is not a recognized soil material classification.

2. Supplemental Geotechnical and Civil Clarifications, Evaluations and Recommendations - The applicant's geotechnical and civil engineering consultant shall utilize the completed engineering geologic map and cross section to clarify the following in regards to site grading and site subsurface exploration:
• The consultant shall clearly depict Standard Penetration Test values (N) on the new ASTM-1586 compliant borings. The Consultant should clarify what is interpreted to be artificial fill encountered in site borings and what is considered native soil material and/or bedrock. This clarification should be clearly labelled on provided boring logs. • The consultant shall clarify the intended retaining wall design recommendations and parameters. The minimum lateral support depth and minimum lateral cover for retaining wall foundation elements should be provided. The consultant should comment on whether shallow foundations are appropriate for retaining earth materials in a steep hillside setting. Local practice typically utilizes pier supported foundations. The consultant should comment on the maximum slope gradient intended to be retained by proposed walls. It appears that slopes steeper than 1.5H:1V will be retained above the residence. Retaining wall surcharge loads should be considered between terraced walls.

The Consultant should consider recommending a minimum freeboard height for walls retaining slopes of 2H:1V, or steeper.
• The consultant shall clarify whether existing site undocumented fill is to be completely removed and replaced as engineered fill for site roadway improvements. Appropriate

Resolution ____-23 Page 7
modification to the roadway civil plans should be completed to illustrate the expected keys and benches for newly placed fill into competent material. • The consultant shall clarify whether existing undocumented fill will be removed and replaced, as warranted, from the vicinity of the proposed driveway, residence, and septic system.
• The consultant shall clarify the recommended final slope gradients intended for site development. Any slopes composed of artificial engineered fill may not exceed 2H:1V.

Cut slopes in competent bedrock may be possibly be steeper if an engineering geologist finds rock properties (including discontinuity orientations) to be favorable. The Consultant should clarify whether slopes of 1.5H:1:V are appropriate between terraced retaining walls upslope of the residence. Appropriate laboratory testing and/or field evaluations should be submitted in support of final design recommendations. • The consultant shall clearly show the location of the slope stability cross sections on the site engineering geologic map at a scale of 1’’ = 10’ or 1’’ = 20’. The consultant should also provide justification for the shear strengths and unit weights assigned to bedrock in the Slope Stability Analysis. While the Consultant indicates that a 3-foot deep saturation zone was used in the analysis, there does not appear to have been a phreatic surface incorporated in the modelling. The Consultant should include a shallow phreatic surface in the slope stability analysis given the proximity to the leachfield. The Consultant should explain where fill will be placed in the slope stability cross sections and how the shear strength parameters are being modelled.
• The Project Civil Engineer shall confirm that the submitted plans are at the correct scale. We note the grading and drainage plan (C1.0) is not at 20-scale. The Project Civil Engineer shall revise the project plans to reflect the supplemental geotechnical recommendations.

32. Geotechnical Plan Review – The applicant’s geotechnical consultant shall review and approve all geotechnical aspects of the project building and grading plans (i.e., site preparation and grading, site surface and subsurface drainage improvements, and design parameters for retaining walls and foundations, etc.) to ensure that their recommendations have been properly incorporated. The results of the plan review shall be summarized by the geotechnical consultant in a letter and submitted to the Town Engineer for review prior to issuance of the building permit.

33. Geotechnical Construction Inspection – The geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for retaining walls and foundations prior to the placement of steel and concrete. The consultant shall review shoring design, as provided by the Contractor, if applicable during construction. The results of these inspections and the asbuilt conditions of the project shall be described by the geotechnical consultant in a letter and submitted to the Town Engineer for review prior to final inspection.

34. Any and all changes to the approved Civil Improvements plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

Resolution ____-23 Page 8

35. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

36. All public utility services serving this property shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

ROADWAY IMPROVEMENTS

37. A Grading Permit shall be required for the roadway improvements to widen Sherlock Road and Sherlock Court in conformance with the road improvement plans dated December 2020 and the Traffic Control plans dated August 2021. A minimum 18-foot clear width shall be maintained throughout the length of the improved roadway.

Coordinate all mailbox relocations, tree pruning and removal/replacement, and utility relocations to maintain the 18-foot clear width, including any required impact protection.

Grading plans shall include details on all retaining walls, drainage systems, construction phasing, quantities of cut and fill and a traffic control plan. At no time shall the roadway be closed to one-way traffic to ensure that residents continue to have access to their properties and to maintain fire safety access.

PRIOR TO BUILDING PLAN CHECK:

38. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Planning Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Sherlock Court, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris.

Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.

39. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

40. All hydrant use is strictly prohibited by the Purissima Hills Water District. A permit for obtaining water for grading and construction purposes must be obtained from the Purissima Hills Water District and submitted for approval to the Town Engineering Department prior to acceptance of plans for building plan check. The permit will authorize the use of water from specific on-site or off-site water sources.

41. A permit for the septic system shall be issued by Santa Clara County Health Department prior to acceptance of plans for building plan check.

AT BUILDING PLAN CHECK:

Resolution ____-23 Page 9

42. Peak discharge at 27388 Sherlock Court because of Site Development Permit SD19-0003 shall not exceed the existing pre-development peak discharge value of the property. Detention storage must be incorporated into the project to reduce the predicted peak discharge to the predevelopment value for the proposed increase in impervious surface. Please provide the data and peak discharge hydrologic model(s) utilized, as well as the calculations of the peak discharge value prior and post development. Determine the design peak runoff rate for a 10-year return period storm and provide detention storage design plans to reduce the predicted peak discharge to the pre-development value. All documentation, calculations, and detention storage design (2 plan copies) shall be submitted for review.

43. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.

44. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

45. The property owner shall pay a pathway fee of $10,943 prior to issuance of building permits.

PRIOR TO FINAL APPROVAL:

46. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

47. Conditions of Santa Clara County Health Department shall be met prior to final inspection.

48. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

49. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.

50. The private road improvements to Sherlock Road and Sherlock Court shall be completed prior to final inspection.

FIRE DEPARTMENT
Emergency Access Roadway Improvements

51. Provide an access roadway with a paved all-weather surface, a minimum unobstructed width of 18 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a maximum slope of 15% per CFC Sec. 503. The roadway across the first parcel on Sherlock Road at Moody Road is shown to remain without improvement due to unwillingness of the parcel owner to accommodate widening in this area. The full existing available width shall be maintained clear and unobstructed for fire apparatus access at all times.

Resolution ____-23 Page 10

52. A minimum of 18-foot clear width shall be maintained throughout the length of the improved roadway. Coordinate all utility adjustments to maintain the 18-foot clear width, including any required impact protection.

53. Vehicle Impact Protection shall be provided where hydrants are subject to impact. Guard posts shall be not less than 4 inches in diameter and concrete filled. Spaced not more than 4 feet between posts on center. Set not less than 3 feet deep in a concrete footing of not less than a 15- inch diameter. Set with the top of the posts not less than 3 feet above ground. Located not less than 3 feet from the protected object. [CFC 507.5.6, 312.2].

54. Provide marking for all roadways within the project. Markings shall be per fire department specifications. Installations shall also conform to Local Government Standards and Fire Department Standard Details and Specifications A-6. CFC Sec. 503.3

55. Fire department access to the site, the building, and to all fire protection systems shall be maintained at all times, in accordance with CFC Chapter 5. No obstruction such as vehicles, storage, and other materials or objects shall be placed or kept near fire hydrants, fire department inlet connections, or fire protection system control valves in a manner that would prevent such equipment or fire hydrants from being immediately discernible, in accordance with CFC § 508.5.4.

56. Upon conclusion of the road improvements, contractor shall call 408-341-4420 to schedule a final inspection with Santa Clara County Fire Department staff.

Residence and Site Improvements

57. An automatic residential fire sprinkler system shall be installed in accordance with National Fire Protection Association's (NFPA) Standard 130 in all new one and two-family dwellings and in existing dwellings, when additions are made that increase the building area to more than the allowable Fire-Flow Appendix Tables B105.1 (1) and B105.1(2) of the 2016 California Fire Code, and/or additions exceeding fifty (50) percent of the existing living area (existing square foot calculations shall not include existing basement) and/or additions exceeding seven hundred fifty (750) square feet. When automatic fire sprinkler systems are required by this section, all associated garages shall be included. NOTE: The owner(s), occupant(s) and any contractor(s) or subcontractor(s) are responsible for consulting with the water purveyor of record in order to determine if any modification or upgrade of the existing water service is required. The sprinklers shall be inspected and approved by the Fire Department, prior to final inspection and occupancy of the new residence.

58. Potable water supplies shall be protected from contamination caused by fire protection water supplies. It is the responsibility of the applicant and any contractors and subcontractors to contact the water purveyor supplying the site of such project, and to comply with the requirements of that purveyor. Such requirements shall be incorporated into the design of any water-based fire protection systems, and/or fire suppression water supply systems or storage containers that may be physically connected in any manner to an appliance capable of causing contamination of the potable water supply of the purveyor of record. Final approval of the system(s) under consideration will not be granted by this office until compliance with the

Resolution ____-23 Page 11
requirements of the water purveyor of record are documented by that purveyor as having been met by the applicant(s). 2016 CFC Sec. 903.3.5 and Health and Safety Code 13114. 7

59. Fire Apparatus (Engine) Access Driveway Required: (As approved in variance request and SCCFD PC 19-4586) Provide an access driveway with a paved all weather surface capable of supporting 75,000 pounds, a minimum unobstructed width of 14 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 36 feet outside and 23 feet inside, and a maximum slope of 15 percent. Installations shall conform to the Fire Department Standard Details Specifications D-1 and CFC Section 503.

60. Provide an approved fire department engine driveway turnaround (as approved in variance request and SCCFD PC 19-4586) with a minimum radius of 36 feet outside and 23 feet inside.

Maximum grade in any direction shall be a maximum of 5%. Installations shall conform with Fire Department Standard Details and Specifications D-1. CFC Sec. 503. The Fire Department (Engine) Driveway Turnaround shall be dedicated only for emergency vehicle use.

61. Provide public fire hydrants at location(s) to be determined jointly by the Fire Department and local water purveyor. Maximum hydrant spacing shall be 500 feet, with a minimum single hydrant flow of 1,000 GPM at 20 psi, residual. Fire hydrants shall be provided along required fire apparatus access roads and adjacent public streets. CFC Sec. 507, and Appendix Band associated Tables, and Appendix C. New hydrant to be provided as noted on Sheet C-1.0

62. Approved numbers or addresses shall be placed on all new and existing buildings in such a position that it is plainly visible and legible from the street or road fronting the property. Numbers shall be a minimum of four-inches high with a minimum stroke width of 0.5 inch (12.7 mm) and shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters.

63. All construction shall comply with applicable provisions of the CFC Chapter 33 and Standard Detail and Specifications S1-7. Provide appropriate notations on subsequent plan submittals, as appropriate to the project.

Project approval may be appealed if done so in writing within 21 days of the date of the approval.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date. All required building permits must be obtained within that year (by January 13, 2024) and work on items not requiring a building permit shall be commenced within one year and completed within two years.

Approved September 2, 2021
1 Planning Commission Regular Meeting August 5, 2021 Minutes Town of Los Altos Hills
Planning Commission Special Meeting
August 5, 2021 Minutes
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Via teleconference according to the Governor’s Executive Order N-29-20, Chair Patel called the Planning Commission meeting to order at 6:00 p.m.

Chair Indaco called the August 5, 2021 Regular Planning Commission meeting to order.

Present: Commissioner Smith, Commissioner Couperus, Commissioner Patel, Vice-Chair Waschura, Chair Indaco,
Staff: Interim Planning Director Padovan, Associate Planner Loh, Management Analyst Einfalt, Planning Technician Brunner

2. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Commission on any subject not on the agenda are invited to do so now.

Please note, however, that the Commission is not able to undertake extended discussion or act tonight on non-agendized items. Such items will be referred to staff or placed on the agenda for a future meeting.

No presentations from the floor.

3. APPROVAL OF MINUTES

3.1 Approval of July 1, 2021 Regular Meeting Minutes
Commissioner Patel expressed confusion regarding Item 9.2, the Appointment of ViceChair, as to which commissioner initiated the nomination for Vice-Chair and which commissioner seconded the nomination.

The commissioners agreed that the record should reflect Commissioner Smith initiated the nomination for Vice-Chair and Commissioner Couperus seconded the nomination and noted the minutes should match the motion.

MOTION MADE AND SECONDED: Motion by Commissioner Patel to approve the July 1, 2021 Regular Meeting Minutes with corrections.

The motion was seconded by Vice-Chair Waschura
AYES: Commissioner Couperus, Commissioner Smith, Commissioner Waschura, Vice-Chair Indaco, Chair Patel
NOES: None
ABSENT: None
ABSTAIN: None
MOTION: Carried 5-0

4. PUBLIC HEARINGS
Planning Commission Ex Parte
Commissioner Couperus had communication with Chair Indaco on Item 4.1, exchanged email with the applicant on Item 4.2 and recused himself on this item due to living within 500 feet of the property; exchanged email with Sue Welch and reached out via email to Peter Brown with no reply on item 4.3; and had communication with Bob Elson on Item 4.4.

Attachment 2

Approved September 2, 2021
2 Planning Commission Regular Meeting August 5, 2021 Minutes Commissioner Patel had communication with Bob Elson on Item 4.4.

Vice -Chair Waschura had communication with Bob Elson on Item 4.4; with Peter Brown, Sue Welch, and Michael Grady on Item 4.3;
Commissioner Smith had communication with Sue Welch and Vice-Chair Waschura on Item 4.3.

Chair Indaco had communication with Commissioner Couperus, Bob Elson, Joanna Strober, a neighbor, and Glenn Yanekura, the homeowner, and the Studio S2staff on Item 4.1; Carol Gottlieb for all Items; Mana Lewis on Item 4.2; Sue Welch on Item 4.3; and Bob Elson, Harold Wachs, and Kit Gordon on Item 4.4.

4.1 14381 Miranda Way – File # APL21-0002 and SD20-0081 – Lands of West Valley Ventures LLC
Reconsideration of a Site Development Permit for a new 4,729 square-foot, two-story residence with a 1,827 square-foot basement, a new 270 square-foot pool house, and a detached 800 square-foot ADU. This project was continued from the June 3, 2021 Planning Commission meeting.

CEQA Review: Categorical Exemption per Section 15303(a) Staff: Jeremy Loh
Commissioner Smith recused himself from this item and the zoom meeting due to living within 500 feet of the applicant.

Chair Indaco opened the PUBLIC HEARING.

Associate Planner Loh presented the staff report.

Chair Indaco allowed time for the Commissioners to ask questions of the staff regarding the presentation.

Glenn Yanekura, the applicant, shared a presentation and spoke on behalf of his project.

Eugene Sakai, architect for the project, shared a presentation and spoke on behalf of the applicant, addressing previous design concerns.

Dennis Taniguchi, the landscape designer, shared a presentation and spoke on behalf of the applicant.

Vice-Chair Waschura asked the applicant’s team a question regarding the oleander bushes along the driveway.

Dennis Taniguchi answered that there would be a string line run to delineate the property line at the time of planting.

Public Comment
Bob Elson, a neighbor on the east side of the property, commented on the light, sound, and parking issues the new design presented.

Martha Bowden, a Los Altos Hills resident, shared her concerns regarding the proposed landscaping plans and fire safety.

Carol Gottlieb, representing the Environmental Design & Protection Committee (EDPC), commented on the concerns regarding lighting and landscaping on the proposed project.

Joanna Strober, a neighbor, commented about the landscaping plan regarding privacy issues.

Approved September 2, 2021
3 Planning Commission Regular Meeting August 5, 2021 Minutes Vijay Chawla, representing the EDPC, commented on the landscaping and lighting.

Eugene Sakai answered concerns regarding public comments on the light well.

Dennis Taniguchi answered concerns regarding public comments on the landscaping plans.

Chair Indaco asked the applicant questions regarding transom windows and emanating light.

The applicant offered comments in response.

Chair Indaco closed the PUBLIC HEARING.

Commission Discussion
Commissioner Couperus offered comments regarding the history of the approval process of this project, his concerns regarding parking, his approval of the new design, and his chagrin at the attempted "bullying" of a commissioner.

Vice-Chair Waschura agreed with Commissioner Couperus' positive comments and commented that the pool lighting should be facing the house.

Commissioner Patel offered comments regarding his approval for the new design as it addressed the major concerns of the commission.

Chair Indaco offered comments regarding the new design and communicated a list of eight (8) concerns:

1. Remove condition #10, no roof eaves in the setback, as the applicant addressed this in their redesign

2. Request all upper transom windows be tinted to reduce light emissions at night

3. The metal roof should have a matt or non-reflective finish

4. The driveway design should easily accommodate all parking spots easily

5. No parking allowed on Miranda Rd before, during or after construction and no ingress or egress from Miranda Rd at any time

6. Landscape Screening review to return to Planning Commission

7. Keep all living oaks during construction

8. Add pool lights facing the house
Chair Indaco commented she would share this list with the public after the hearing.

Vice-Chair Waschura asked staff if the conditions of approval were standard for this type of application and expressed concerns regarding the large redwoods already on the property prior to the landscape screening review.

Chair Indaco noted that redwood trees are fire resistant and that the redwoods were part of the conditions of approval for screening of a previous hearing and would be considered as existing at the landscape screening review.

Vice-Chair Waschura asked about approval of the landscaping Commissioner Patel commented that the five (5) larger redwood trees have already been planted and that the neighbor was not completely happy with the locations. He noted that the eight (8) smaller redwood trees should be placed with the consensus of the neighbor.

Associate Planner Loh read the Conditions of Approval as it pertained to planting the redwood trees.

Approved September 2, 2021
4 Planning Commission Regular Meeting August 5, 2021 Minutes MOTION MADE AND SECONDED: Motion by Vice-Chair Waschura to adopt the Resolution (Attachment 1) to APPROVE the Site Development Permit, subject to the listed findings and conditions of approval, adding the following conditions: that the pool lights face the house, a request to the owners that the transom lights either be tinted or the illumination emitted be attenuated in some other fashion, that a consultation with the neighbor on the placement of the remaining 24-inch box redwoods occur, that the metal roof be a nonreflective matte finish, and the removal of Condition #10.

The motion was seconded by Commissioner Patel.

AYES: Commissioner Couperus, Commissioner Patel, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSENT: None
ABSTAIN: Commissioner Smith
MOTION: 4-0-0-1

4.2. 27772 Lupine Road – File #SD21-0066 – Lands of Klein Site Development Permit for landscape screening for a previously approved single-family residence.

CEQA Review: Categorical Exemption per Section 15304 (b) Project Planner: Jeremy Loh
Commissioner Couperus recused himself from the zoom meeting due to him living within 500 feet of the property.

Chair Indaco opened the PUBLIC HEARING.

Associate Planner Loh presented the staff report.

Commissioner Patel asked staff if the screening was being considered for the new construction or for the entire property (ADU or including the barn & guesthouse) and about the wall sconces located on the second story of the modified garage.

Chair Indaco and Commissioner Patel asked staff questions regarding outdoor lighting for this project.

The Commissioners requested that staff ensure at the final planning inspection that the project conforms to the conditions of approval.

Chair Indaco asked staff to confirm if no new outdoor lighting was proposed and if sound attenuation was addressed.

Staff shared a communication that addressed the sound concern.

Danielle Guttman and Robert Klein, the owners and applicants, spoke on behalf of their proposed design.

Commissioner Patel noted the landscape trees have already been planted and that the planting appeared to be different from the presented plan.

Robert Klein addressed Commissioner Patel's concerns and expressed his and his wife's desire to plant or move anything requested.

Chair Indaco offered comments regarding the location of the Crepe myrtle trees and suggested oak trees. She recommended they follow the other suggestions of the EDPC regarding planting.

Approved September 2, 2021
5 Planning Commission Regular Meeting August 5, 2021 Minutes Commissioner Smith offered positive comments regarding the applicants' outreach to their neighbors during their design process.

Public Comment
Vijay Chawla, representing the EDPC, shared a presentation and offered comments regarding the committee's report, trees, and lighting.

Vice-Chair Waschura asked about the location and number of the oak and Crepe myrtle trees.

The owners/applicants, Danielle Guttman and Robert Klein, offered rebuttal comments to concerns regarding the location and type of the screening trees and reiterated their decision to follow the advice of the commission.

Chair Indaco offered further comments regarding the placement of the trees.

Chair Indaco closed the PUBLIC HEARING.

Commission Discussion
Commissioner Patel offered comments in support of the proposed landscape design, noting the mismatch between the planting and the plans. He also suggested additional evergreen plants that would not grow as tall out of concern of the overhead power lines. He would like to see the 3 evergreen cedar trees replaced.

Vice-Chair Waschura offered comments that he did not support the idea of planting trees over a leach field, as suggested by the EDPC.

Commissioner Smith provided positive comments regarding their applicants' outreach to the neighbors.

Chair Indaco offered the following comments: 1. plant 3 or 4 oaks to screen the neighbor's patio (27878 Via Feliz) at the back, 2. construct a sound attenuation barrier for the 4 a/c units, and 3. recommend the planting of 3 evergreen trees behind the Deodar cedars along the frontage.

Commission discussion ensued regarding the placement of trees.

MOTION MADE AND SECONDED: Motion by Chair Indaco to APPROVE the Site Development Permit for landscape screening and the conditions of approval in Attachment 1 with the following added conditions:

1. plant 3 or 4 oaks to screen the neighbor's patio (27878 Via Feliz) at the back,

2. construct a sound attenuation barrier for the 4 a/c units, and

3. recommend the planting of 3 evergreen trees behind the Deodar cedars along the frontage.

The motion was seconded by Vice-Chair Waschura.

AYES: Commissioner Smith, Commissioner Patel, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSENT: None
ABSTAIN: Commissioner Couperus
MOTION: 4-0-0-1

Approved September 2, 2021
6 Planning Commission Regular Meeting August 5, 2021 Minutes

4.3. 28001 Elena Road (APN 182-02-016) – File #ZP21-0047 – Lands of Sea Landing LP Zoning Permit for new 6’-0” tall property line fencing and gates.

CEQA Review: Categorical Exemption per Section 15303 (e) Project Planner: Jeremy Loh
The meeting adjourned at 8:25PM.

The meeting resumed at 8:35PM.

Chair Indaco opened the PUBLIC HEARING.

Associate Planner Loh presented the staff report.

A question-and-answer session between the Commissioners and staff ensued.

Claire Lai, from the City Attorney's office, was available to answer questions from the Commissioners.

Stephen Pahl, representing Lands of Sea Landing LP, spoke on behalf of the fence proposal, answered previously asked questions, and requested three modifications to the conditions of approval.

Public Comment
Mike Grady, a neighbor, expressed concern regarding the impact on wildlife this fence would have.

Charlie Bronitsky, an attorney for one of the neighbors, offered comments regarding the proposed fence.

Dru Anderson, a resident of Los Altos Hills, offered comments against the proposed fence regarding the negative impact on wildlife.

Carol Gottlieb, representing the EDPC, offered comments regarding the committee's review of the property.

Martha Bowden, a resident of Saddle Court, offered her objections to the approval of the fence.

Sue Welch, a resident of Los Altos Hills, expressed her concerns regarding the proposed fence.

John O Connell, a resident of Los Altos Hills, expressed his concerns regarding the proposed fence and the negative impact on wildlife it would cause.

Alisa Bredo, a resident of Los Altos Hills, offered comments expressing her concerns regarding the proposed fence relative to pathways and wildlife.

George Perlegos, the owner of the property known as Lot 1, expressed his concerns regarding the newly installed fence around his property.

Stephen Pahl, representing the applicant, responded to public comments.

A question-and-answer session between the Commissioners, Clair Lai, and staff ensued.

Chair Indaco closed the PUBLIC HEARING.

Commission Discussion
Commissioner Couperus shared a presentation and offered comments.

Approved September 2, 2021
7 Planning Commission Regular Meeting August 5, 2021 Minutes Vice-Chair Waschura offered comments regarding reaching a Planning Commission decision that would retain wildlife corridors and follow the Town Ordinances.

Chair Indaco shared a presentation, offered comments regarding inaccuracies in the information provided to the Commission, and requested this project be continued until clarifications can be made, citing several requests the applicant would need to consider for an updated fence proposal. She shared a list of items she wished addressed.

1. The map was not accurate and must be corrected and provide more detail

2. Ingress and egress between the lots located within the property must be determined

3. Any new fence should not preclude the eventual dedication of Pathway conservation and open space easements if the property is further developed in the future

4. No fence should cross any swale

5. Better defined details on all aspects
Commissioner Patel agreed with Chair Indaco's suggestion to continue the fence proposal to clear up the inconsistencies and lack of detailed information, noting the title report was not available until the very last minute, there was an issue with the accuracy of the property boundaries and easements. He recommended that the applicant perform all the research and not take up staff time, consider wildlife corridors, and provide the Planning Commission with a proposed land use plan for the proposed agricultural use of the property.

MOTION MADE AND SECONDED: Motion by Chair Indaco to CONTINUE to a date uncertain with the Zoning Permit for a fence and gate with the direction given by the Commission as listed below.

1. Revise the fencing to provide an accurate state of fencing and an accurate record of what is proposed.

2. Resolve legal property lines, ingress, and egress with Parcel 1 and Lot 1.

3. Consider wildlife-friendly fences to allow movement of all wildlife: split rail with 18-inch and 24-inch spacing at 4.5 feet tall.

4. Only fences in specific intended agriculture areas

5. Any wire fence does not bisect any future pathway easements, such as tying into the CalTrans fence, where there are supposed to be 20- and 40-foot pathway setbacks, according to the Master Path Plan

6. Any new fence should not preclude the eventual dedication of pathways, conservation, or open space easements if this property is developed in the future

7. No fences across any swales

8. The Packard approach, as shared by Commissioner Couperus’ presentation

9. The Robleda approach, as shared by Commissioner Couperus’ presentation

10. The Natoma approach, as shared by Commissioner Couperus’ presentation

11. Resolution of the pathway easements along the north and east sides, as they are in the Master Path Plan

12. Present a map that includes elevation and topography The motion was seconded by Commissioner Patel.

AYES: Commissioner Couperus, Commissioner Patel, Commissioner Smith, ViceChair Waschura, Chair Indaco NOES: None
ABSENT: None
ABSTAIN: None
MOTION: 5-0

Approved September 2, 2021
8 Planning Commission Regular Meeting August 5, 2021 Minutes

4.4. 27388 Sherlock Court – File #SD19-0003 – Lands of Chung Site Development Permit for a new 4,958 square-foot, two-story residence on a vacant parcel along with a request for a grading exception for parking and a firetruck turnaround and private road improvements to create a more conforming emergency access roadway with a minimum width of 18 feet.

CEQA Review: Categorical Exemption per Sections 15301(c) and 15303 (a) Project Planner: Steve Padovan
Chair Indaco opened the PUBLIC HEARING.

Interim Planning Director Padovan presented the staff report.

A short question and answer session between the Commissioners and staff ensued.

John Johnson, from Zion Development and representing the client, shared a presentation and offered comments.

Gary Kleyner and another gentleman, civil engineers for the project, were available to offer comments regarding the widening of the road.

Eddie Chung, the property owner, was available to offer comments but did not speak.

A question-and-answer session between the Commissioners and the applicant team ensued.

Public Comment
Jennifer Bonnwick, the neighbor to this property, expressed concerns regarding the proposed house design. She noted that 27440 Sherlock Road, as it was depicted on the architect’s presentation, was incorrectly labeled.

Tom Goff, a neighbor adjacent to this property, offered comments regarding his concerns about this project's plan.

Alisa Bredo offered comments regarding the easements on the Master Path Plan.

Carol Gottlieb, a member of the EDPC, commented on the potential lighting, number of skylights, roadway, and open space issues.

Colin and Sandy Yang, residents at 27540 Sherlock Court, commented on the project design.

Chair Indaco and Commissioner Smith were dropped from the zoom connection due to technical issues at 12:25AM.

Vice-Chair Waschura continued as chair since there was still a quorum.

Tom Goff was invited back to wrap up his comments, which were to request another arborist report and to respond to skylight concerns.

Chair Indaco returned at 12:29AM to allow the applicant a rebuttal.

Gary Kleyner, the civil engineer, offered rebuttal comments.

John Johnson offered rebuttal comments.

Chair Indaco closed the PUBLIC HEARING.

Approved September 2, 2021
9 Planning Commission Regular Meeting August 5, 2021 Minutes Commission Discussion
Commissioner Couperus cautioned that there were discrepancies with surveyor lines in that area of the Town, commented about skylights, and the potential widening of the road.

Commissioner Patel agreed with Commissioner Couperus' comments regarding the widening of the road. He indicated support for approval once the plans for the road improvement were finalized and wanted the other issues tweaked.

Chair Indaco also agreed with Commissioner Patel's comments.

Commissioner Smith also returned at 12:43AM.

Chair Indaco updated Commissioner Smith on the comments he missed.

Commissioner Smith also had questions regarding the road upgrading plan and supported the continuance of this item.

The Commissioners agreed that this project needed to be continued.

Chair Indaco offered suggestions for consideration for approval regarding the skylights and the garage windows.

Vice-Chair Waschura offered these comments: document the pathway easement; have the Open Space Committee agree upon and document the open space easements, and consider placing the septic field in that area; work with the neighbors regarding the light emitted from skylights; detail a description of the access through the neighbor's easement; and detail the roadway improvement.

MOTION MADE AND SECONDED: Motion by Vice-Chair Waschura to CONTINUE to a date uncertain the Site Development Permit for a new 4,958 square foot two-story residence on a vacant parcel until staff and the applicant agree all the details have been addressed. The video record would serve as the record for the Planning Commission recommendations.

The motion was seconded by Commissioner Patel.

AYES: Commissioner Couperus, Commissioner Patel, Commissioner Smith, ViceChair Waschura, Chair Indaco NOES: None
ABSENT: None
ABSTAIN: None
MOTION: 5-0

5. REPORTS FROM THE CITY COUNCIL MEETINGS

5.1 Past Meetings Reviews
• July 15, 2021 – Vice-Chair Waschura
Vice-Chair Waschura shared highlights of the past City Council meeting.

Commissioner Patel offered that the Sherlock Court project might also be able to add fiber optic cable.

Chair Indaco noted only a 6-inch diameter conduit was required to run fiber.

Approved September 2, 2021
10 Planning Commission Regular Meeting August 5, 2021 Minutes

5.2 Upcoming Meeting Assignments
• August 19, 2021 – Chair Indaco
• September 16, 2021 – Commissioner Smith
• October 21, 2021 – Commissioner Patel
• November 18, 2021 – Commissioner Couperus
Chair Indaco confirmed upcoming meeting assignments.

6. REPORTS FROM SITE DEVELOPMENT / FAST TRACK MEETINGS

6.1 July 6, 2021
• 28001 Elena Road (APN 182-02-016) – File #ZP21-0047 – Lands of Sea Landing LP Zoning Permit for new 6’-0” tall property line fencing and gates. REMANDED TO

PLANNING COMMISSION
• 14330 DeBell Road – File #SD21-0042 – Lands of Lextera, LLC Site Development Permit for a new 5,253 square-foot, one-story residence with a 3,358 square-foot basement, a detached 798 square-foot accessory dwelling unit and a 924 square-foot swimming pool with integrated spa. CONTINUED

6.2 July 13, 2021
• 14330 DeBell Road – File #SD21-0042 – Lands of Lextera, LLC Site Development Permit for a new 5,253 square-foot, one-story residence with a 3,358 square-foot basement, a detached 798 square-foot accessory dwelling unit and a 924 square-foot swimming pool with integrated spa. Continued from July 6, 2021.

APPROVED

6.3 July 27, 2021
• 24151 Dawnridge Drive – File #SD21-0015 – Lands of Hsiao and Wu Site Development Permit for a new 5,730 square-foot, single-story residence with attached garage, an attached 800 square-foot accessory dwelling unit, and new pool.

APPROVED
Interim Planning Director Padovan provided summaries on past Site Development / Fast Track hearings.

7. PLANNING DIRECTOR REPORT
Interim Planning Director Padovan reported a new planner has been hired and was scheduled to begin next month.

Vice-Chair Waschura and Commissioner Patel congratulated Chair Indaco on a great first planning commission meeting.

8. ADJOURNMENT
Meeting was adjourned at 1:04AM.

Respectfully submitted,
Keren Brunner
Planning Technician

Approved February 3, 2022
Town of Los Altos Hills
Planning Commission Special Meeting
January 13, 2022 Minutes
Zoom Meeting and Town Hall, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Via teleconference according to the Government Code Section 54953(e), Chair Indaco called the January 13, 2022 Planning Commission Special meeting to order at 6:00 p.m.

Present: Commissioner Couperus, Commissioner Smith, Vice-Chair Waschura, Chair Indaco

Absent: Commissioner Patel
Staff: Planning Director Mangalam, Principal Planner Padovan, Associate Planner Loh, Assistant Planner Perez, Management Analyst Einfalt, Planning Technician Brunner

2. PRESENTATIONS FROM THE FLOOR
Chair Indaco opened PRESENTATIONS FROM THE FLOOR.

No presentations from the floor.

Chair Indaco closed PRESENTATIONS FROM THE FLOOR.

3. CONSENT CALENDAR

3.1 Motion of the Planning Commission of the Town of Los Altos Hills to continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

MOTION MADE AND SECONDED: Chair Indaco moved to approve the Planning Commission of the Town of Los Altos Hills continue meeting virtually through teleconference meetings and making related findings pursuant to AB 361.

The motion had no second.

MOTION PASSED: 4-0-0-0-1
AYES:

Commissioner Couperus, Commissioner Smith, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Commissioner Patel

3.2 Approval of December 9, 2021 Special Meeting Minutes Chair Indaco noted a correction to the last item in the motion for 4.1. It should read, "...request staff to examine the possibility of removal of the existing conservation easement." MOTION MADE AND SECONDED: Vice-Chair Waschura moved that the December 9, 2021 Planning Commission Special Meeting Minutes be approved with noted corrections.

The motion was seconded by Chair Indaco.

MOTION PASSED: 3-0-1-0-1
AYES: Commissioner Couperus, Vice-Chair Waschura, Chair Indaco NOES: None
ABSTAIN: Commissioner Smith
RECUSE: None
ABSENT: Commissioner Patel
Attachment 3

2 Planning Commission Special Meeting January 13, 2022 Minutes

4. PUBLIC HEARINGS
Planning Commission Ex Parte
Commissioner Couperus had communication with Chair Indaco, on Item 4.3.

Vice-Chair Waschura had communications with Chair Indaco on Item 4.2, and with Commissioner Smith on Item 4.3.

Chair Indaco communications with Carol Gottlieb of the Environmental Design & Protection Committee (EDPC) on Item 4.1, Vice-Chair Waschura on Item 4.2, Commissioner Couperus and neighbors to the applicant Michael Grady and Tim Schreiner on Item 4.3.

Commissioner Smith had communication with Vice-Chair Waschura on Item 4.3.

4.1 26685 Purissima Rd – File #VAR21-0006 – Lands of Stemm/Hsia Request for a Variance to allow approximately 9 sq. ft. of an existing unpermitted accessory structure that is encroaching 33 inches in the 30-foot rear yard setback.

CEQA Review: Categorical Exemption per Section 15303(e) Project Planner: Areli Perez
Chair Indaco opened the PUBLIC HEARING.

Assistant Planner Perez presented the staff report.

The applicant, Mark Stemm, introduced himself and answered questions from the Commissioners.

Vice-Chair Waschura requested that the shed’s existing encroachment not be grandfathered in if it were to be demolished and that any new structure would be presented as a new development and built outside the Town’s required setbacks.

Public Comment
No public comment.

Chair Indaco closed the PUBLIC HEARING.

Commissioner Discussion
No Commission discussion.

MOTION MADE AND SECONDED: Vice-Chair Waschura motioned to adopt a resolution (Attachment 1) to APPROVE the Variance Permit, subject to the listed findings and conditions of approval, with the added condition that if the current structure is demolished, any new development would respect the standard setbacks.

The motion was seconded by Commissioner Couperus.

MOTION PASSED: 4-0-0-0-1
AYES:

Commissioner Smith, Commissioner Couperus, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Commissioner Patel

4.2 27388 Sherlock Court – File #SD19-0003 – Lands of Chung Site Development Permit for a new 4,958 square-foot, two-story residence on a vacant parcel along with a request for a grading exception for parking and a firetruck turnaround

3 Planning Commission Special Meeting January 13, 2022 Minutes and private road improvements to create a more conforming emergency access roadway with a minimum width of 18 feet.

CEQA Review: Categorical Exemption per Sections 15301(c) 15303(a) Project Planner: Steve Padovan
Continued from the August 5, 2021 Planning Commission Meeting Chair Indaco opened the PUBLIC HEARING.

Principal Planner Padovan presented the staff report.

A question-and-answer session between the Commissioners and staff ensued.

Project Designer John Johnson spoke on behalf of the applicant, highlighting key design changes made at the recommendation of a previous planning commission meeting.

Gary Kleyner, the civil engineer for the project, was available to answer questions but did not speak at this time.

A question-and-answer session between the Commissioners and Mr. Johnson ensued.

Public Comment
Kit Gordon, representing the Open Space Committee (OSC), asked about adding an open space easement on a section of the property and offered advice on recommendations for native plants.

Don and Kelyn Dewar, Los Altos Hills residents on Moody Rd., offered comments on the road, easements, and oak trees.

Vijay Chawla, representing the EDPC, offered comments and shared a presentation.

Tom Goff, a Los Altos Hills resident, offered comments regarding Condition #21, requested nine-foot-wide access be added, and asked if solar panels were planned for the roof.

Gary Kleyner, the civil engineer for the project, responded to questions regarding the proposed road improvements and fire truck turnaround.

A question-and-answer session between the Commissioners and Mr. Kleyner ensued.

Chair Indaco asked staff about the placement of solar panels.

Principal Planner Padovan provided a response to that question and other questions asked during the public comment section.

A question-and-answer session between the Commissioners and Mr. Johnson ensued.

Chair Indaco closed the PUBLIC HEARING.

Commissioner Discussion
Vice-Chair Waschura commented on the efforts the design team made to work with the suggestions from the Planning Commission and the surrounding neighbors. He also approved of adding an open space easement, as previously suggested.

Chair Indaco offered a list of her recommendations for approval conditions.

Commissioner Couperus offered comments regarding fire danger and wildlife corridors.

Commissioner Smith had no specific comments to offer.

4 Planning Commission Special Meeting January 13, 2022 Minutes Vice-Chair Waschura stated he wanted to ensure there was a protected wildlife corridor and asked for Planning Director Mangalam’s input.

Planning Director Mangalam stated the easement recommendation illustrated by staff in the presentation was acceptable and would support including the entire area below the home as part of an easement.

Vice-Chair Waschura stated and confirmed his agreement with Chair Indaco’s list of recommendations, which were:

1. Color tinting of all retaining walls, on-site and off-site to blend in with nature.

2. Open space easement on the bottom left of the property

3. A nine- or ten-foot vehicular access to the neighbor’s garden area for something like a two-ton vehicle

4. Remove the east light on the patio entry and replace with landscape lighting MOTION MADE AND SECONDED: Chair Indaco motioned to ADOPT a resolution (Attachment 1) to APPROVE the Site Development, and exceptions to the Town's Grading Policy, subject to the listed findings and conditions of approval with these added conditions:

1. Extend the open space easement along the southern portion to include the entire length of the 28ft. roadway easement, which is dedicated to pedestrians and equestrians, allowing vehicular access to the interior of the property

2. Clarify Condition #21 to allow for a nine-foot-wide access for the neighbor above to access the flat portion of his property

3. Eliminate the recessed light on the second floor off the east, leading off the patio The motion was seconded by Vice-Chair Waschura.

MOTION PASSED: 4-0-0-0-1
AYES:

Commissioner Smith, Commissioner Couperus, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Commissioner Patel

4.3 28001 Elena Road (APN 182-02-016) – File #ZP21-0047 – Lands of Sea Landing LP Zoning Permit for new 6’-0” tall property line fencing and gates.

CEQA Review: Categorical Exemption per Section 15303(e) Project Planner: Jeremy Loh
Continued from October 7, 2021 Planning Commission Meeting Chair Indaco opened the PUBLIC HEARING.

Associate Planner Loh presented the staff report.

The lawyer for the applicant, Stephen Pahl, offered comments and requested permission to change Condition #2 from wood to metal posts.

A question-and-answer session between the Commissioners and Mr. Pahl ensued.

Public Comment
Dru Anderson, a Los Altos Hills resident, offered comments against the proposed fencing project.

5 Planning Commission Special Meeting January 13, 2022 Minutes Michael Grady, a Los Altos Hills resident, offered comments in agreement with Ms.

Anderson's.

Kit Gordon, representing the OSC, offered comments regarding preserving wildlife corridors and shared a map illustrating aquatic resources on and around the property.

Vice-Chair Waschura asked about Ms. Gordon about her statement regarding her inability to walk the property to determine the extent the resident is cooperating.

Kit Gordon responded she asked for permission to walk the pathway easement and was denied access.

Charles Bronitsky, representing one of the neighboring properties, offered comments regarding the proposed fencing project and the applicant's response to the Planning Commission's requests.

Martha Bowden, a Los Altos Hills resident, offered comments against the proposed fencing project.

George Perlegos, a Los Altos Hills resident, offered comments against the proposed fence and gate project.

Stephen Pahl had no further comments in response to public comments.

Chair Indaco closed the PUBLIC HEARING.

Commission Discussion
Chair Indaco commented on the deficiencies in the applicant's application.

Commissioner Couperus shared a presentation and offered comments regarding the Commissioners' requests and the applicant's lack of response to these requests over multiple hearings.

Vice-Chair Waschura expressed his disappointment with this application, agreed with most of Commissioner Couperus' comments, and shared a topographical map of the applicant's property.

He stated he would also like to add another condition to the applicant, which is to provide a map of waterways on the property.

Commissioner Smith commented on the fact that the applicant has ignored the Planning Commission's requests at each meeting and expressed his interest in continuing this project until they can comply with their requests.

MOTION MADE AND SECONDED: Chair Indaco motioned to CONTINUE to a date uncertain, adding a request for waterways information, in addition to the requests stated at the August 5, 2021 and the October 7, 2021 Planning Commission meetings.

The motion was seconded by Commissioner Couperus.

MOTION PASSED: 4-0-0-0-1
AYES:

Commissioner Smith, Commissioner Couperus, Vice-Chair Waschura, Chair Indaco
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Commissioner Patel,

5. REPORTS FROM THE COMMISSIONERS
The meeting recessed at 9:09pm.

6 Planning Commission Special Meeting January 13, 2022 Minutes The meeting reconvened at 9:15pm.

5.1 Past Meeting
• December 16, 2021 – Vice-Chair Waschura
Vice-Chair Waschura provided highlights of the past City Council meeting. Of note, it was the Town's first hybrid (in-person and zoom) meeting.

5.1 Upcoming Meeting Assignments
• January 20, 2022 – Chair Indaco
• February 17, 2022 – Commissioner Smith
• March 17, 2022 – Commissioner Patel
• April 21, 2022 – Commissioner Couperus
Chair Indaco confirmed upcoming meeting assignments.

5.3. Report by the Planning Commission subcommittee on Fire Department Standards Relating to ADU and Split-Lot Development.

Vice-Chair Waschura and Commissioner Couperus
Vice-Chair Waschura shared a presentation and provided an update on the subcommittee tasked to work with the County Fire Department on establishing Fire Department requirements for new residences.

Commissioner Couperus offered comments.

Chair Indaco suggested this presentation be sent to the City Council.

Vice-Chair Waschura agreed to forward it on to the City Council.

Planning Director Mangalam requested a copy for the Planning staff.

6. REPORT ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

6.1 DECEMBER 14, 2021

CANCELLED

6.2 DECEMBER 21, 2021
26898 Dezahara Way – File # SD21-0085 – Lands of Fey
Site Development Permit for landscape screening, fences, and driveway gate for an approved new residence. APPROVED
10311 Magdalena Road – File # SD21-0011 – Lands of Weingarten Site Development Permit for a major addition and remodel to an existing residence resulting in a 5,587 square-foot, single-story residence with a mezzanine, an attached 688 square-foot garage, a roof deck, and a new swimming pool. The proposed ADU is under a separate approval.

APPROVED

6.3 DECEMBER 28, 2021

CANCELLED

6.4 JANUARY 4, 2022

CANCELLED

6.5 JANUARY 11, 2022
12815 Deer Creek Lane – File #SD21-0048 – Lands of Ng and Kim Site Development Permit for a 6,192 square foot one-story residence with an attached 1,043 square foot, 4-car garage and an attached ADU. One heritage oak is proposed for removal and

7 Planning Commission Special Meeting January 13, 2022 Minutes the existing tennis court and road access will be demolished and filled to restore the property to its original site contours.

APPROVED
Planning Director Mangalam provided updates on past Site Development/Fast Track hearings and noted the new procedures of circulating the Notice of Decision for completed Fast Track hearings.

7. PLANNING DIRECTOR REPORT
Planning Director Mangalam provided updates on the Housing Element and the upcoming joint special City Council and Planning Commission meeting on January 19th, 2022. She noted there would be February and April workshops scheduled to gather information from the community regarding this issue.

8. ADJOURNMENT
Meeting was adjourned at 9:44 PM by Chair Indaco.

Respectfully submitted,
Keren Brunner
Planning Technician

TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: RESOLUTION ACCEPTING THE IMPROVEMENTS TO CONCESSION

BUILDING AT PURISSIMA PARK PROJECT
FROM: Daniel Liang, Utility Engineering Manager
WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
____________________________________________________________________________ RECOMMENDATION: That the City Council:

1. Approve the attached resolution accepting the Improvements to Concession Building Project at Purissima Park project performed by MTW Builders, Inc. as complete.

2. Authorize the release of the final retention payment to MTW Builders, Inc.

3. Direct the City Clerk to file a Notice of Completion.

BACKGROUND:

In June 2018 California voters passed Proposition 68, authorizing $4 billion in general obligation bonds for state and local parks, environmental protection, water infrastructure, and flood protection projects. The General Per Capita Program provided $185 million funds available for local park rehabilitation, creation, and improvements on a per capita basis.

In January 2022, staff met with Master Park Subcommittee, comprised of Councilmembers Mok and Tankha. The subcommittee advised staff to gain feedback from the Parks and Recreation Committee and Youth Commission and to keep the project range under $360,000.

Based on the feedback from the Parks and Recreation Committee and the Youth Commission, staff recommended retrofitting the existing concession building at Purissima Park, remodeling the interior to convert the two non-operational restrooms/storage to a community room, and making the building ADA compliant. The project was approved at the February 17, 2022 City Council meeting.

DISCUSSION:

The Concession and Community Building at Purissima Park is an approved capital project in the Adopted FY22-23 Operating Budget and FY2023-2027 Five Year Capital Improvement Plan.

On May 25, 2022, the City Council approved the construction contract award to MTW Builders, Inc. Construction started on October 24, 2022, and the contracted work was substantially completed on March 24, 2023.

AGENDA ITEM #4.N
W.K.

P.P.

Staff Report to City Council Page 2
Acceptance of Concession Building at Purissima Park
May 17, 2023
The construction of the Improvements to Concession Building at Purissima Park project has been inspected and managed by staff. The project is deemed to be complete. The project was completed within the City Council approved budget. Below is the account summary:

Approved Actual
Construction Contract – MTW Builders $ 266,000.00 $ 223,642.72 Construction Contingency $ 60,000.00 $ 34,050.65
Total Approved Construction Budget $ 326,000.00
Total Project Expenditure $ 257,693.37
Balance $ 68,306.63
The final contract expenditure includes four (4) contract change orders in the total amount of $41,693.37. Of this amount, $34,050.65 is from the construction contingency, and $7,642.72 is charged to the allowance for unforeseen site conditions in the original scope.

Staff recommends that the City Council accept the Project to allow for the remittance of the five percent retention to the Contractor 35 days following the project acceptance. A Notice of Completion will be filed for this capital improvement project upon approval by the City Council.

ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(a) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines. 2023 CITY COUNCIL WORK PLAN:

This action is identified on the 2023 City Council Work Plan under Maintain Quality of Life and Community Character Priority for “Prop 68: Ribbon Cutting & Food Truck Social.” FISCAL IMPACT:

The total project expenditure is within the City Council approved budget of $326,000 for the Improvements to Concession Building at Purissima Park Project. The Public Works staff was able to complete the work for less than the total amount authorized by Council. The balance not to exceed $68,306.63 would be needed to provide internet connectivity, purchase new furniture, and other improvements to the Concession Building that were not in the scope of the construction contract with MTW Builders, Inc.

ATTACHMENTS:

1. Resolution

2. Notice of Completion

RESOLUTION NO. _________

A RESOLUTION ACCEPTING THE IMPROVEMENTS TO CONCESSION BUILDING

AT PURISSIMA PARK PROJECT AS COMPLETE, AUTHORIZING FINAL

RETENTION PAYMENT TO THE CONTRACTOR, AND DIRECTING THE CITY

CLERK TO FILE NOTICE OF COMPLETION
WHEREAS, the Concession and Community Building at Purissima Park is a capital project in the Adopted FY22-23 Operative Budget and FY2023-2027 Five Year Capital Improvement Plan with designated funding; and
WHEREAS, the project scope includes retrofitting the existing concession building, remodeling the interior to convert the two non-operational restrooms/storage to a community room, and making the building to ADA compliance; and
WHEREAS, the City Council approved the award of the Improvements to Concession Building at Purissima Park construction contract to MTW Builders, Inc. on May 25, 2022; and WHEREAS, the contracted work was substantially completed on March 24, 2023; and WHEREAS, the Improvements to Concession Building at Purissima Park Project has been inspected by staff, and the project is deemed to be completed; and WHEREAS, once the City Council accepts the project, staff will remit the five percent retention to the Contractor 35 days following the project acceptance.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

Section 1. As recommended by staff, the City Council accept the Improvements to Concession Building at Purissima Park construction project by MTW Builders, Inc. as complete and authorize staff to make the final retention payment concerning the above-described work.

Section 2. The City Clerk is hereby directed to file the notice of the completion of said project with the County Recorder of the County of Santa Clara, within ten (10) days from the date of this Resolution.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 17th day of May 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Attachment 1

By:

Linda G. Swan, Mayor
ATTEST:

Deborah L. Padovan, City Clerk

This Document is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that MTW Builders, Inc. on May 27, 2022, entered into a contract for the Improvements to Concession Building at Purissima Park Project, in Los Altos Hills, situated in Santa Clara County, with the Town of Los Altos Hills. Said improvements were completed in accordance with the Plans and Specifications adopted by the City Council and upon the terms and conditions set forth and identified by the written contract.

On the 10th day of May 2023, the work provided to be done under the contract was fully completed in accordance with the terms of the contract.

NOTICE IS FURTHER GIVEN that the public board for whom the above-described work was done is the City Council of the Town of Los Altos Hills, a municipal corporation of the State of California, and that the name and address of the political subdivision for which the abovedescribed work was done is the Town of Los Altos Hills, State of California, Town Hall, 26379 Fremont Road, Los Altos Hills, California 94022.

NOTICE IS FURTHER GIVEN that the name of the contractor by whom the abovedescribed work was done is as follows:

CONTRACTOR: MTW Builders, Inc.

Wei Lien Liang
Utility Engineering Manager
Town of Los Altos Hills
DATE:

Attachment 2

I, Deborah Padovan, duly appointed City Clerk for the Town of Los Altos Hills, do hereby certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing is true and correct.

WITNESS my hand and official seal.
___________________________________
Deborah Padovan, City Clerk
Date: _______________
Place: Town Hall
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS

FOR STORM DRAIN IMPROVEMENTS AT PURISSIMA PARK,
STORY HILL LANE, AND OAK PARK COURT; AUTHORIZING
STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AND

AUTHORIZE THE CITY MANAGER TO AWARD A
CONSTRUCTION CONTRACT NOT TO EXCEED $220,000
FROM: Daniel Liang, Utility Engineering Manager
WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Adopt a resolution (Attachment 1) approving the Plans and Specifications for the Storm Drain Improvements at Purissima Park, Story Hill Lane and Oak Park Court;

2. Authorizing staff to advertise the project for formal bid; and

3. Authorizing the City Manager to award a construction contract not to exceed $220,000 with contingency to the lowest responsible bidder.

BACKGROUND:

This project consists of drainage improvements at three locations within the Town of Los Altos Hills. The improvements include a constructing a new bio-retention basin adjacent to Purissima Road in the Purissima Park, installing a new drainage inlet in a siltation basin off Story Hills Lane, and removing sediments in an existing drainage basin between Oak Park Court and a pathway.

New bio-retention basin in Purissima Park – Purissima Park currently does not have any drainage basin for stormwater runoff from the parking lots, roofs, and part of the ball fields.

The runoff flows on the surface and drains directly to Purissima Road, then travels north along the western edge of Purissima Road, and subsequently drains into a drainage inlet in front of the Corporation Yard. An existing 15-inch culvert under Purissima Road conveys flow from the inlet and empties into Deer Creek across the street. Without a bio-retention basin, pollutants in surface runoff discharge directly into the creek without first being filtered or treated.

New drainage inlet in a siltation basin off Story Hills Lane – the siltation basin is located within an existing storm drain easement on a private property at 28138 Story Hill Lane.

The siltation basin was constructed in the early 1990’s converted from an old quarry dam.

The basin was constructed as part of the new two-story single-family home development AGENDA ITEM #4.O
W.K.

P.P.

Staff Report to City Council Page 2
Storm Drain Improvements
May 17, 2023
at the time. A new dam crest was built to provide a physical barrier between the basin and the home, and to prevent flooding the home during large rainstorm events. Two drainage outlet structures, one for low water levels and the other for high water levels, were also constructed to drain the basin. During the atmospheric river storm events in January and March of this year, the high flow outlet did not function as intended. The basin drained into the low-flow outlet entirely and discharged into an open creek on the property in front of the home. This caused the flow to fill up the creek and spill over a private paved roadway onto Story Hill Lane.

Removing sediments in drainage basin at Oak Park Court – the existing drainage basin between Oak Park Court and a pathway was constructed in the 1990’s as part of the improvements to the Oak Park Court subdivision. The pathway runs alongside the Caltrans Interstate 280 fence line. Given its remote location, the basin easement has not been maintained for many years. Sediments have built up and vegetation has overgrown in the basin. There are also downed eucalyptus trees from recent rainstorms in the basin. The drainage structure and pipe are clogged, and do not function as intended.

Per the newly updated Purchasing System Ordinance, Town’s Municipal Code section 2-

4.04(b)(2), states “procurement of public projects valued at more than two hundred thousand dollars ($200,000) shall be submitted for formal bidding.” For formal bids, “the notice for inviting bids shall be advertised upon authority of the City Council, and such advertisement shall be published two times in a newspaper of general circulation published nearest to the Town, and in addition, invitations to bid may be mailed to prospective vendors at the discretion of the City Manager.”
DISCUSSION:

At Purissima Park, the project will add a new bio-retention basin in a median island to collect run-off from the Park’s parking lots and Purissima Road. The basin will treat runoff and retain pollutants, which would count towards meeting the Town’s Green Stormwater Infrastructure (GSI) target of 0.51 acres of impervious area treated for the Regional Municipal Regional Stormwater Permit from the State Water Board. Runoff from the basin will ultimately discharge into Deer Creek or percolate into the ground.

At the siltation basin off of Story Hill Lane, the project will add a new overflow drainage inlet that drains into the high-flow outlet structure. The new drainage inlet will overcome deficiencies of the high flow outlet and reduce flow through the open creek on the private property. It will also prevent overflow from the creek onto Story Hill Lane.

At the drainage basin on Oak Park Court, the project will remove sediments in the basin and unclog drainage pipes and structures to allow the drainage basin to operate as intended.

Staff prepared the bid documents, including project plans, specifications, and the engineering estimate in-house. Once approved by Council, a Notice to Bidders will be published twice in Los Altos Town Crier and posted on the Town's website. Staff would send the Notice to Bidders to the Builders Exchanges, covering Alameda County, Santa

Staff Report to City Council Page 3
Storm Drain Improvements
May 17, 2023
Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area.

Staff would also reach out to qualified contractors to notify them of the project.

Project Schedule
The following is the tentative schedule for this project. The actual schedule will be developed and confirmed with the contractor based upon completion of the required contract documents, approval of pre-submittals, and their availability.

Bids Due June 15, 2023
Award Construction Contract End June 2023
Begin Construction July 2023
Construction Completion August 2023
The storm drainage improvements at Purissima Park would need to be completed by August 2023 before the start of 2023 Pavement Rehabilitation work on Purissima Road.

Staff recommends that the City Council approve the Plans and Specifications for the Storm Drain Improvements at Purissima Park, Story Hill Lane, And Oak Park Court available for viewing on the Town’s website at https://www.losaltoshills.ca.gov/579/City-CouncilMeeting-Documents, and authorize staff to advertise the project for bid, in order to start construction by July 2023.

Furthermore, since bids will be due the second or third week of June, staff may not make the June Council meeting agenda deadline for the City Council award of the construction contract. Also, there is no regular City Council meeting scheduled for July 2023. To meet the July construction start schedule, staff is also recommending that Council authorize the City Manager to award the construction contract for the Storm Drain Improvements to the lowest responsible bidder in an amount not to exceed $220,000, including contingency.

The City Manager would then report back on the results of the bid and the contract award at the August 2023 Council meeting.

ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) Section 15301(b) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines.
2023 CITY COUNCIL WORK PLAN:

This action was not identified on the 2023 City Council Work Plan, but it supports the council priorities to “Maintain Quality of Life” and “Protect and Maintain Infrastructure.” FISCAL IMPACT:

Staff Report to City Council Page 4
Storm Drain Improvements
May 17, 2023
The total estimated project cost is as follows:

Construction $ 200,000
Contingency $ 20,000
Town Administration and Inspection $ 20,000
Total Estimated Project Cost $ 240,000
As part of the proposed FY23-24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan, staff will be proposing a new capital improvement project (CIP) for Storm Drain Improvements with a total FY2023-24 project budget appropriation of $250,000 from American Rescue Plan Act (ARPA) and Drainage In-lieu Funds (Attachment 2). Once the new CIP and the proposed budgets are approved through the FY2023-24 budget process in June, the Storm Drain improvements CIP would fund the proposed improvements at Purissima Park, Story Hill Lane, and Oak Park Court.

ATTACHMENTS

1. Resolution

2. Proposed Storm Drain Improvements CIP Worksheet for FY2023-24

RESOLUTION -23

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS

HILLS APPROVING THE PLANS AND SPECIFICATIONS FOR STORM

DRAIN IMPROVEMENTS AT PURISSIMA PARK, STORY HILL LANE, AND OAK PARK COURT; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AND AUTHORIZE THE CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT NOT TO EXCEED $220,000
WHEREAS, the Storm Drain Improvements include a constructing a new bioretention basin adjacent to Purissima Road in the Purissima Park, installing a new drainage inlet in a siltation basin off Story Hills Lane, and removing sediments in an existing drainage basin between Oak Park Court and a pathway; and WHEREAS, the Engineer’s Estimate with contingency for the Storm Drain Improvements at Purissima Park, Story Hill Lane, and Oak Park Court Project is $220,000; and
WHEREAS, the storm drainage improvements at Purissima Park would need to start July to be completed by August 2023 before the start of 2023 Pavement Rehabilitation work on Purissima Road; and
WHEREAS, as part of the proposed FY23-24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan, staff will be proposing a new capital improvement project (CIP) for Storm Drain Improvements with a total FY2023-24 project budget appropriation of $250,000 from American Rescue Plan Act (ARPA) and Drainage In-lieu Funds; and
WHEREAS, once the new CIP and the proposed budgets are approved through the FY2023-24 budget process in June, the Storm Drain improvements CIP would fund the proposed improvements at Purissima Park, Story Hill Lane, and Oak Park Court.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. Approve the Plans and Specifications for the Storm Drain Improvements at Purissima Park, Story Hill Lane and Oak Park Court.

2. Authorize staff to advertise the Storm Drain Improvements at Purissima Park, Story Hill Lane, and Oak Park Court Project for formal bid.

3. Authorize the City Manager to award a construction contract not to exceed $220,000 with contingency to the lowest responsible bidder.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 17th day of May 2023 by the following vote:

Attachment 1