Agenda packet — Los Altos Hills City Council, May 17, 2023 (part 1 of 4)

1 City Council Special Meeting Agenda
May 17, 2023
j

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours.

These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), this special City Council meeting will include teleconference participation by Councilmember Kavita Tankha from 11121 Magdalena Road, Los Altos Hills, CA 94024.

The agenda will be posted at the teleconference locations. Public comment from these addresses shall be allowed pursuant to Government Code Section 54954.3 Meetings of the City Council are held in person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall, the teleconference location, or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022; and 11121 Magdalena Road, Los Altos Hills, CA 94024
To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting. Members of the public are requested to inform Councilmember Tankha at the teleconference location of their wish to speak.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

Town of Los Altos Hills
City Council Special Meeting Agenda
Wednesday, May 17, 2023 at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California and
Teleconference Location:
11121 Magdalena Road
Los Altos Hills, CA 94024

Page 1 of 476 ends

2 City Council Special Meeting Agenda
May 17, 2023
If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:

https://bit.ly/May17CCMeetingLAH
Meeting ID: 816 9129 1709
Passcode: 94022
Phone: 669 900 6833
Public testimony will be taken at the direction of the Mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Technology Committee B. Appointment to the Los Altos Hills Finance and Investment Committee C. Appointment to the Los Altos Hills Environmental Initiatives Committee D. Appointment to the Los Altos Hills Open Space Committee E. Presentation on Proposed Magical Bridge Playground at Foothill College Project

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – April 20, 2023

Page 2 of 476 ends

3 City Council Special Meeting Agenda
May 17, 2023
B. Review of Disbursements: April 1-30, 2023 $1,525,347.17 C. Approval of Treasurer’s Report for the Month Ended April 30, 2023 (Staff: S. Revillar) D. Resolution Approving the Plans and Specifications for the City Council Chambers Audio Video Project, and authorize staff to advertise the project for bids (Staff: D. Padovan) E. Resolution Authorizing an Extension of the Professional Services Agreement with Alexander Atkins Design, Inc. for the Our Town Newsletter in an amount not to exceed $37,000 for a Six-Month Period ($25,000 for AAD and $12,000 for printing and mailing (Staff: D. Padovan)
F. Approval of Change in Regular Meeting Schedule for the Los Altos Hills Environmental Design and Protection Committee (Staff: D. Padovan)
G. Resolution Directing that the Pride Flag be Raised for the Month of June 2023 (Staff: C.

Einfalt)
H. Consideration of a Request for Amplified Sound at Purissima Park for use during a Birthday Party Field Rental (Staff: S. Robustelli)
I. Motion to Remove the Tabling Policy from the 2023 City Council Strategic Priorities (Staff: S. Robustelli)
J. Award contract to Eaton and Associates for Information Technology Managed Services for a two-year Agreement not to exceed $243,168.00 (Staff: S. Revillar) K. Receive Quarterly Investment Portfolio Report – Quarter Ending March 31, 2023 (Staff:

S. Revillar)
L. Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs (Staff: S. Revillar)
M. Resolution Authorizing a Time Extension of an Approved Site Development Permit for a New Residence at 27388 Sherlock Court; Lands of Chung; File #EX23-0001 & SD19-0003 (Staff: J. Loh)
N. Resolution Accepting the Improvements to Concession Building at Purissima Park Project (Staff: D. Liang)
O. Resolution Approving the Plans and Specifications for Storm Drain Improvements at Purissima Park, Story Hill Lane, and Oak Park Court; Authorizing Staff to Advertise the Project for Formal Bid; and Authorize the City Manager to Award a Construction Contract Not to Exceed $220,000 (Staff: D. Liang)
P. Resolution Approving the Fiscal Year 2023-24 Project List to be Funded by the State Senate Bill 1, the Road Repair and Accountability Act of 2017 (Staff: W. Kim)

Page 3 of 476 ends

4 City Council Special Meeting Agenda
May 17, 2023
Q. Resolution Approving the Sewer Construction and Dedication Agreement for the 13101 and 13057 La Cresta Drive Sanitary Sewer Main Extension Project and Repealing Council Resolution 04-23 (Staff: W. Kim)
R. Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2023-2024 Transportation Development Act Article 3 Pedestrian/Bicycle Funding of $45,136 for Summerhill Pathway Project (Staff: W. Kim)
S. Resolution Authorizing Award of the Landscape Maintenance Services Agreement for Fiscal Years 2023-2025 to Bayscape Landscape Management Not to Exceed $220,000 (Staff: W. Kim)
T. Resolution Approving Amendment No. 1 to the Agreement with Bear Electrical Solutions, Inc. for Traffic Signal Preventative Maintenance and Repair Services to Extend the Term One Additional Year (Staff W. Kim)

5. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning/Building Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

6. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Vice Mayor Mok and Councilmember Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

7. COUNCIL INITIATED
A. Request to Place the Pathways Map Online for Public Use (Mayor Swan)

Page 4 of 476 ends

5 City Council Special Meeting Agenda
May 17, 2023
B. Consideration of a Request by Santa Clara County to Include a Town Pathway on the County’s Map (Mayor Swan)
C. Consideration to Direct Staff to Initiate a Pathway Impact Fee Study and Engaging the use of a Consultant to help lead the work (Mayor Swan)
D. Request to Support the Staff Applying for and working on Streamlining Photovoltaic (PV) Permitting in the Town, Including Applying for a Grant and Engaging with a Consultant to help lead the work (Councilmember Tyson)
E. Request for Staff to add the Native Garden Upgrade to the 2023 Work Plan and Necessary Budget Appropriation (Councilmember Tankha)

8. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

Page 5 of 476 ends

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: May 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Technology Committee Attached for your review and consideration are two applications from the following individuals for appointment to the Los Altos Hills Technology Committee:
 John Swan
 Kai Yuan Thng
The term would run for four years, beginning in June 2023 and ending in June 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of seven (7) members. The Town currently has one (1) vacancy on the committee. With this appointment, the committee would have no openings.

AGENDA ITEM #2.A
D.P.

Page 6 of 476 ends

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Page 10 of 476 ends

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: May 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Finance & Investment Committee Attached for your review and consideration is an application from Michelle Raffin for appointment to the Los Altos Hills Finance and Investment Committee. The term would run for four years, beginning in June 2023 and ending in June 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have one (1) opening.

AGENDA ITEM #2.B
D.P.

Page 11 of 476 ends

From: [email protected]
To: Deborah Padovan; Chris Knopf; Sarah Robustelli
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Date: Monday, April 10, 2023 5:09:50 PM
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Finance Committee or Environmental committee
Name michele raffin
Registered Voter Yes
Address , los altos hills, CA 94022
Home Phone
Work Phone
Cell Phone
Email Address
Number of Years Town
Resident
34 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
I would like to give back to my community
How many meetings
have you attended of
none

Page 12 of 476 ends

the Committee /
Commission for which
you are applying?
Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

I ran a non-profit conservation organization for many years which I believe qualfiles me to serve on the Environment Committee. In addition, I have a background in finance which qualifies me to serve on the Finance Committee.

I served as co-chair of the Humane Society Silicon Valley for five years.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I have a Masters from Stanford School of Business and worked in venture capital and high tech.

I know how to build consensus and get along in groups made up of people who have different views of how things should be done.

I have lived in this community for more than 30 years, have watched it change and grown and seen different philosophies expressed in town government. Believe I am level headed, patient and reasonable.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I am willing to take on whatever needs doing.

Education Background
and Professional
Activities
BA Tufts U
MMS Stanford School of Business
Executive level positions in high tech, CEO of non-profit conservation org, and venture capital consultant.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I am interested in the environment as well as ensuing that our town is fiscally sound.

Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain. NA

Page 13 of 476 ends

If "No", please type
"N.A."
Are you aware of any
issues now or
proposed that might
require you to recuse
yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
NA
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Can you be available
for these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature michele raffin
Date 4/10/2023
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Other
If other, please explain. Field not completed.
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Page 14 of 476 ends

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

Page 15 of 476 ends

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: May 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Environmental Initiatives Committee Attached for your review and consideration are two applications from the following individuals for appointment to the Los Altos Hills Environmental Initiatives Committee:
 Johann George
 Jim Scheinman
The term would run for four years, beginning in May 2023 and end in May 2027.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of eleven (11) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have no openings.

AGENDA ITEM #2.C
Memo Revised and Posted 5/16/23
D.P.

Page 16 of 476 ends

From: [email protected]
To: Deborah Padovan; Chris Knopf; Sarah Robustelli
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Date: Sunday, May 7, 2023 1:25:28 PM
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Environmental Committee
Name Johann George
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
1½ years
(Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
I am really interested and passionate about the environment.

How many meetings
have you attended of
2

Page 17 of 476 ends

the Committee /
Commission for which
you are applying?
Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

None so far. I've occasionally volunteered to serve at various events. I helped out with registration last year at the annual town picnic. I have volunteered at food shelters and other such organizations in the past but nothing regularly.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I have served on several corporate boards and even on an HOA board. My background is in technology so I don't have a strong background in environmental concerns except through my own research and interest.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I'm pretty interested in all aspects of the environment so I am happy to take on anything that I can manage into my schedule.

The meetings currently start at 6:30pm. I need to leave by 8:00pm as I have young kids (5 and 7) and want to catch them before bedtime. I also travel from time to time to places where the time zone prohibits joining by Zoom. Still, I anticipate being able to make most meetings.

Education Background
and Professional
Activities
University of Waterloo
Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

It is great to connect with others who are interested in the environment and actually doing something about it. The rise of technology has helped to damage our environment but
technology can also help to save it. Los Altos Hills is a small and unique community where we could help lead the way. If we succeed, others might follow and we could help change the world!
Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
NA

Page 18 of 476 ends

"N.A."
Are you aware of any
issues now or
proposed that might
require you to recuse
yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
NA
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Johann George
Date 5/7/2023
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Town Event
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website

Page 19 of 476 ends

Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

Page 20 of 476 ends

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From: anand ranganathan
To: City Council
Subject: Comment on item #2c
Date: Wednesday, May 17, 2023 6:47:50 AM
Dear City Council,
Johann George, one of the applicants for membership to the EIC, has attended multiple EIC meetings and his input and voice have been extremely valuable. Besides, he has shown strong commitment by attending the meetings in person. I have no doubt that our town will greatly benefit by his presence on the committee.

Sincerely
Anand Ranganathan
Supplemental No. 1
AGENDA ITEM #2.C
Distributed 5/17/23

Page 23 of 476 ends

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: May 17, 2023
TO: Honorable Mayor and Members of the Council
FROM: Deborah Padovan, City Clerk
RE: Appointment to the Los Altos Hills Open Space Committee Attached for your review and consideration is an application from Paul Marcos for appointment to the Los Altos Hills Open Space Committee. The term would run for four years, beginning in June 2023 and ending in June 2027.

AGENDA ITEM #2.D
D.P.

Page 24 of 476 ends

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Page 26 of 476 ends

Magical Bridge Playground
at Foothill College

PROJECT PROPOSAL

Page 27 of 476 ends

“And nearly every day, a bubbly third
grader named Chloe spent her recess
sitting and talking or playing hide and
seek with her buddy Eliza, an outgoing
4-year-old who would have rather been
on the playground, but she couldn’t get
her wheelchair over the wood chips.”
— Excerpt from the Loyola Elementary School
in Los Altos, CA student presentation for an
all-inclusive playground.

THE MISSION OF MAGICAL BRIDGE
We believe that everyone, regardless of ability or disability, deserves a safe and fun place to play and connect. Through our innovative design and programs, we promote kindness and multi-generational play that builds more inclusive communities.

BRINGING MAGIC TO FOOTHILL COLLEGE
Magical Bridge Playground is the nation’s most innovative and inclusive playground for visitors of all ages and all abilities. This proposal is to bring a Magical Bridge Playground to our campus through a partnership between Foothill College and Magical Bridge Foundation. It is an opportunity for Foothill to provide an all-inclusive setting for the entire community it serves, including students and members of neighboring communities at large.

Y A SPACE FOR ALL Students and community members living with disabilities, whether physical, emotional, or cognitive, may enjoy the many features the playground has to offer. Our veterans returning to civilian life, and others suffering from PTSD and other traumatic events, can enjoy the playground as adults.

Magical Bridge Playground at Foothill College will be easily accessible to all, in every sense of the word.

LEARNING LAB AND EDUCATIONAL OPPORTUNITIES
Magical Bridge Playground will provide Foothill College with an outdoor laboratory space for many of its educational programs.

Students studying child development and education will have the opportunity to work with special needs children, providing a hands-on experience that will deepen their understanding of children of all ages and abilities. Horticulture students will have the unique opportunity to help design and install the playground alongside one of Magical Bridge’s lead designers who is a graduate of Foothill’s horticulture program. Students in Kinesiology and health and wellness can utilize the playground for fitness and mobility classes. In addition, Magical Bridge Playground will provide ample opportunity for active and creative play to help alleviate daily stress and encourage students and faculty alike to connect with nature and their bodies.

ENHANCED HEALTH AND WELLBEING
Magical Bridge Playgrounds amplify the health and wellbeing of the entire community. With seamless transitions throughout the playground, Magical Bridge’s innovative and environmentally-conscious design integrates accessible equipment, natural elements, community gathering spaces, and recreational amenities unique to the area.

Y THE HEART OF THE COMMUNITY
At its core, Magical Bridge understands the value and health benefits of play — for all ages and abilities — and recognizes that playgrounds are vital for communities to gather and connect. Designed to bring people together, Magical Bridge Playgrounds improve and diversify open spaces to encourage group and individual discovery, adventure, fitness, reflection, and learning.

Y MEETING COMMUNITY NEEDS The Magical Bridge Foundation and Foothill College partnership will facilitate public input meetings, surveys, and research, as well as project and administrative meetings to maximize the success of the project. With over 25,000 visitors a month to the flagship playground in Palo Alto, California and the subsequent openings of public playgrounds in Redwood City, Sunnyvale, Morgan Hill, Addison School, and CuriOdyssey Museum, Magical Bridge Foundation understands the importance of capturing the spirit and unique needs of the surrounding community — and we look forward to bringing the joy and benefits of play to the Foothill College campus.

Page 28 of 476 ends

CAMPUS LOCATION
Foothill proposes to locate the playground in what is now Student Lot 1H which is a largely an under-utilized lot but easily accessible to the public and near restrooms.

KINDNESS AND COMMUNITY ENGAGEMENT
Magical Bridge has developed a successful volunteer program for each of its playgrounds. These “Kindness Ambassadors” include everyone from local youth to older adults who work with participants of varying disabilities. They often host craft tables and educational activities as well as put together concerts and events to encourage connections and kindness on the playground.

Foothill students will have the opportunity to organize and lead these community efforts.

Y LIFE LESSONS When given the chance to truly explore the importance of inclusion, the opportunities for new discovery and understanding are profound. In 2018, the 3rd-grade class from Loyola Elementary School in Los Altos was studying empathy and realized that a classmate in a wheelchair could not enjoy the same types of play as the rest of the class. The students concluded that they needed an all-inclusive playground and made a presentation to the Los Altos City Council.

With extensive financial support from the community, Foothill College has the opportunity to make the vision of these third graders a reality. Help bring Magical Bridge Playground to Foothill College. For more information, please email Bernadine Fong at [email protected]. For more information on Magical Bridge Playgrounds, please visit magicalbridge.org.

Page 29 of 476 ends

Where Everyone Plays Together
Award-Winning and Internationally-Recognized Playgrounds Magical Bridge Foundation is dedicated to designing and building the world’s most inspiring, innovative, and inclusive playgrounds.

Y EXPERTS IN INCLUSION
Outdoor play is the foundation for physical development and for social-emotional lessons such as cooperation, sharing, problem solving, and kindness. Magical Bridge Playgrounds consider the needs of all ages and abilities — including our youth, our aging population, the medically-fragile, and those living with a visible or invisible disability such as physical, cognitive, auditory, or visual impairments. Magical Bridge Foundation draws from over a decade of research and collaboration with inclusion visionaries, community leaders, special needs educators, landscape architects, developers, artists, innovators, and families living with disabilities.

WHAT MAKES A MAGICAL

BRIDGE PLAYGROUND SO
MAGICAL?

ACCESSIBLE
• Distinct Play Zones with
equipment for all sizes and
abilities
• Smooth and seamless
pathways and soft-fall ground
surfaces with no loose tanbark
or sand that may obstruct
those using breathing tubes

INCLUSIVE
• Kindness Corner for reflection
• Signage and wayfinding for
the sensory impaired
• Hideaway Huts for quiet
retreat
• Ample gathering areas

INSPIRING
• Accessible two-story
playhouse, stage, and slide
mound
• Local art and murals
• Innovative musical features
• Unique and special play
experiences
• Environmental and sustainable
design techniques

COMMUNITY BENEFITS
Connected and varied outdoor spaces
designed with everyone in mind enable:
• Activities for all ages and abilities
• Community connections and gathering
• Cooperative group play
• Fitness and improved health
• Multi-generational interactions
• Community awareness
• Deeper connection with nature
• Artistic expression and performance
• Healthier and happier people

FEATURED DESIGN ELEMENTS
• Carefully-selected playground equipment
• Gathering and picnic areas
• Water features
• Ample shaded areas
• Outdoor fitness equipment
• Performing arts space
• Nature and habitat gardens
• Accessible parking
• Signage for the sensory impaired
• Native, functional landscape design
• Interconnectivity between areas
HELP BRING MAGICAL BRIDGE PLAYGROUND TO FOOTHILL COLLEGE.

For more information, please email Bernadine Fong at
[email protected]. For more information on Magical Bridge Playgrounds, please visit magicalbridge.org.

Page 30 of 476 ends

1 City Council Regular Meeting Minutes
April 20, 2023
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, April 20, 2023
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Linda Swan, Vice Mayor Stanley Q. Mok, Councilmember Lisa Schmidt, Councilmember George Tyson, Councilmember Kavita Tankha (left the meeting at 9:15 p.m.)

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, Administrative Services Director Sarina Revillar, Management Analyst II Cody Einfalt, Community Services Manager Sarah Robustelli, Project Manager Steve Padovan, Senior Planner Elaine Ling, Associate Planner Jeremy Loh, Public Works Director WooJae Kim, City Clerk Deborah Padovan,
CALL TO ORDER (6:00 P.M.)
A. Roll Call
B. Pledge of Allegiance
Mayor Swan called the meeting to order at 6:02 p.m.

Mayor Swan noted that Councilmember Tankha would take part in the meeting from her home, due to a medical condition.

City Attorney Mattas explained that AB 2449 allows councilmembers to participate remotely for what is referred to under the statute as “just cause,” which does include medical conditions by definition. He explained that roll call votes would be required, and that if the connection failed such that Councilmember Tankha could not be seen on the video, the meeting would have to be suspended until the connection could be reestablished.

1. AGENDA REVIEW
Mayor Swan said that Items 4.J and 10.A were being removed from the agenda.

Additionally, she requested that Item 6.A be considered immediately following Presentations from the Floor.

MOTION MADE AND SECONDED: Vice Mayor Mok moved to approve the changes to the agenda. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
DRAFT
AGENDA ITEM #4.A

Page 31 of 476 ends

2 City Council Regular Meeting Minutes
April 20, 2023
ABSTAIN: None
RECUSE: None
ABSENT: None

2. PRESENTATIONS AND APPOINTMENTS

A. Recognizing the 2022 STEM Winners from the Town of Los Altos Hills Mayor Swan presented certificates to Vikram Mani and Sofia Shah for their accomplishments in science and technology. Mr. Mani said he focused on Alzheimer’s Disease and Ms. Shaw worked on determining antioxidants in different fruits and how to maximize it.

B. Appointment to the North County Library Authority (NCLA) City Clerk Deborah Padovan presented the application of Aarti Johri.

Ms. Johri introduced herself and explained why she wanted to serve on the authority.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to appoint Aarti Johri to the North County Library Authority (NCLA) for a four-year term. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
C. Appointment to the Los Altos Hills Technology Committee

City Clerk Padovan presented the application of Ronald Haley.

Mr. Haley expressed his interest in serving on the Technology Committee.

MOTION MADE AND SECONDED: Vice Mayor Mok moved to appoint Ronald Haley to the Technology Committee for a four-year term. The motion was seconded by Councilmember Tyson.

MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
DRAFT

Page 32 of 476 ends

3 City Council Regular Meeting Minutes
April 20, 2023
D. Presentation by Los Altos Hills County Fire District Regarding Firewise Denise Gluhan, Los Altos Hills County District, provided an update on the activities of the district.

The Council thanked Ms. Gluhan for the presentation. No action was taken.

3. PRESENTATIONS FROM THE FLOOR

A. Public Comment
Vrinda Bhandarkar, Los Altos Hills, said she is a member of the Los Altos Hills Environmental Initiatives Committee (EIC) and spoke about reach codes. She said that the committee is working with SVCE to draft language for the existing buildings. The EIC is working on changing the reach codes to reduce emissions as much as possible.

At this point, the Council considered Item 6.A.

6. ONGOING BUSINESS
A. Consideration of Resolution 35-23 approving updates to the Housing Element of the General Plan for the period of 2023 -2031, making findings that the Housing Element substantially complies with State Housing Element laws and affirmatively furthers fair housing, that the Town has considered findings from the California Housing and Development Department and made revisions to the Housing Element to address and respond to those findings and making a determination that that adoption of the Housing Element of the General Plan for the period of 2023-2031 is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15283.

Veronica Tam, Michael Baker International, the town’s housing element consultant, presented the Housing Element of the General Plan for the period of 2023 - 2031.

Council asked questions of staff and received responses from the City Attorney.

Public Comment
Carol Gottlieb, Los Altos Hills, urged Council to take into consideration what you’re doing to the Town. She was not in favor of allowing 10,000 square feet on an acre of land. She supports the comments from the Planning Commission that are in the record. She asked that story poles be kept. Regarding duplexes and triplexes - eliminate the number that we have to do. We are going for rezoning and not overlays - you are killing the Town.

DRAFT

Page 33 of 476 ends

4 City Council Regular Meeting Minutes
April 20, 2023
Rajiv Patel, Los Altos Hills, he said the suggested language in the letter written to the Council adequately addresses the concerns of HCD. This is about policies or programs to SB 9. Adding an absolute number is not good - keep it generic. Once something is in the Housing Element, our hands will be tied. Let’s come up with something that is equal to all. Take their language as a guideline which is better than what has been proposed.

Jim Waschura, Los Altos Hills, said that the recommendations he provided are fair and responsive to the HCD letter. He spoke about constrained lots and incentives.

The comments on SB 9 don’t appear to require the extensive changes being proposed. What is the best information out there?
Dru Anderson, Los Altos Hills, expressed puzzlement about this and said it seems like the state is providing fuzzy direction. She expressed concerns for her neighbors on Saddle Mountain due to the proposed development on the Twin Oaks parcel and Arastradero Road.

Allan Epstein, Los Altos Hills, supported the comments by Rajiv Patel and Jim Waschura. Don’t put in the documentation about the size of the property but don’t commit to any larger size. Consider the impact on the existing neighbors. The LUF factor is important, and we will have a real difference in development. He suggested not eliminating the LUF.

Michael Grady, Los Altos Hills, said the presentation is saying 20 acres minimum for Twin Oaks and in numerous places in the draft element, there is a reference to zoning those parcels for 30 units an acre, there is no reason for zoning those for greater than the 20 units required under the state housing law. You can get to the numbers you need at 20 units per acre. Concerned about infrastructure, emergency vehicles, traffic.

John O’Connell, Los Altos Hills, he talked about the development proposal for Twin Oaks which is now 332 units. Low income and very low income are 7 and

17. The entire growth is in above market rate properties being designed for the maximum value. What is being proposed at Twin Oaks is horrendous. Why is the town going to concentrate the entire impact of multifamily in Saddle Mountain. He would like to see equity in how this will impact Los Altos Hills.

Hari Sankar, Los Altos Hills, he lives on Saddle Mountain and said the town is overburdening a small subset of residents by focusing all the building here. There is no equity or fairness here. He would like to see the units spread out.

Martha Bowden, Los Altos Hills, said she supports what Michael Grady, John O’Connell and Hari Sankar just said. All of the proposed units to be developed will need parking spaces and transportation.

DRAFT

Page 34 of 476 ends

5 City Council Regular Meeting Minutes
April 20, 2023
Sallie Smithe, Los Altos Hills, said she just became aware of this and there are probably a lot of people not aware of what is going on. What was done to protect the character of LAH years ago? Why haven’t the one acre lots been protected? Why are we not putting our people first? It seems like greed and caving into developers. Keep the single family, one acre zoning. That has to come first. Why is the town not shooting for the absolute minimum?
Kit Gordon, Los Altos Hills, emphasized the LUF - this calculation limits development on steep lots. The steep lots are in the wild urban interface - high fire danger. The flat lots are where we should be increasing density.

Malika Junaid, Los Altos Hills, said that we can minimize and do the minimum of what the state is requiring. She expressed concerns about infrastructure. She highly recommended that architects do pro bono work to determine where the housing should go. She suggested using incentives.

Sasha Zbrozek, Los Altos Hills, LUF is a constraint on the parcel and that is what HCD is most concerned about. There is no clear definition of how to specify contour lines. For purposes of determining parcel size, we should switch to using gross area.

Please take that into consideration. Why is the Council choosing to adopt a housing element, as opposed to sending something out to HCD. HCD’s determination of compliance is the only thing that matters.

Anne Paulson, Los Altos, spoke about the Twin Oaks proposal. The project that is citing is for 30 units for acre. If you decide to only up zone to 20 parcels, you no longer have any supporting evidence that something will be built there.

Council discussion ensued.

Council Recess at 8:20 p.m.

Council reconvened to Open Session at 8:37 p.m.

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve Resolution 35-23 approving updates to the Housing Element of the General Plan for the period of 2023 -2031, making findings that the Housing Element substantially complies with State Housing Element laws and affirmatively furthers fair housing, that the Town has considered findings from the California Housing and Development Department and made revisions to the Housing Element to address and respond to those findings and making a determination that that adoption of the Housing Element of the General Plan for the period of 2023-2031 is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15283.
with the following modifications:

DRAFT

Page 35 of 476 ends

6 City Council Regular Meeting Minutes
April 20, 2023

1. Correct an error on page 13 of the Housing Element where it references that the hearing tonight as occurring on April 10, 2023, rather than today’s date of April 20, 2023.

2. Provides authority for the City Manager, as part of the delegated authority portion in Section 9 of the resolution, to approve through discussion with the Department of Housing and Community Development (HCD):

a. the potential inclusion of a program that would allow for the consideration and adoption as part of the upcoming zoning amendments of the replacement for the LUF formula in a manner that would not reduce the overall development intensity that is already allowed under the LUF formula, and that would continue to provide protection on sloped properties similar to standards that are used in other communities for that type of regulation. b. Amend the SB 9 language in the first bullet point under program B10 as follows:

Allow SB 9 units constructed on newly created SB 9 parcels to have default floor areas greater than 800 square feet as currently stated in the interim ordinance and require compliance with the Town’s objective design standards which will be prepared as a part of the permanent ordinance. Additionally, allow SB 9 units the ability to obtain additional floor areas based on availability of Maximum Floor Area for the parcel and/or adherence to standard setbacks and easement dedication requirements as incentives. The maximum size of SB 9 units constructed on existing parcels will be determined through the Town’s Maximum Floor Area/Maximum Development Area formula applicable to single-family residential developments in Town.

In the event the language above is not acceptable to HCD, to revert to the proposed wording of first bullet point for Program B10 as set forth in the Housing Element update dated April 11, 2023.
c. potentially remove the third bullet point under Program B10 once staff has had the opportunity to further review that and make sure that it does not create any inconsistencies in the document or unintended consequences. d. If the current proposed program related to modification of story pole regulation is not acceptable to HCD, authorize modifications to the story pole modification program and amendment to the zoning provisions which presently requires story poles, to allow for modification of that such that there would be visual simulations and potentially modeling as part of project application in lieu of the requirement to construct story poles.

The motion was seconded by Vice Mayor Mok.

DRAFT

Page 36 of 476 ends

7 City Council Regular Meeting Minutes
April 20, 2023
MOTION PASSED 5-0:

AYES: Swan, Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Councilmember Tankha left the meeting at 9:15 p.m.

4. CONSENT CALENDAR

MOTION MADE AND SECONDED: Councilmember Tyson moved to approve the Consent Calendar with the exception of 4.J, which was removed from the agenda. The motion was seconded by Councilmember Schmidt.

Public Comment
Allan Epstein, Los Altos Hills, spoke regarding Item 4.G. The committee recognized that the limit needed to be increased but did not understand the rationale for the 140% increase. The committee would recommend that the town reports at each council meeting on any contract awarded between $25,000 and $60,000.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha
A. Approval of Special City Council Meeting Minutes – March 14, 2023

B. Approval of Special City Council Meeting – March 16, 2023 C. Approval of Regular City Council Meeting Minutes – March 16, 2023

D. Review of Disbursements: March 1-31, 2023 $1,756,732.98

E. Approval of Treasurer’s Report for the Month Ended March 31, 2023 (Staff: S.

Revillar)
F. Memorandum to Council on the February 1, 2023 “Whole Community” Emergency Drill (Staff: C. Einfalt)

G. Adoption (Second Reading) of Ordinance 609 Amending Title 2, Chapter 4, of the Los Altos Hills Municipal Code Modifying the Purchasing System Ordinance to Increase City Manager’s Purchasing Authority and Threshold Amount for Formal Bid DRAFT

Page 37 of 476 ends

8 City Council Regular Meeting Minutes
April 20, 2023
Process Staff: W. Kim & P. Pirnejad) Motion to Waive Reading and Adopt the Ordinance

H. Resolution 36-23Approving the Plans and Specifications for the 2023 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for a Formal Bid (Staff: W. Kim)

I. Resolution 37-23Approving the Application for Construction of 12864 Viscaino Road Sanitary Sewer Main Extension and the Sewer Construction and Dedication Agreement (Staff: W. Kim)

J. Resolution Approving the Application for Construction of 25605 Fernhill Drive Sanitary Sewer Main Extension and the Sewer Construction and Dedication Agreement (Staff: W. Kim) – This item was removed from the agenda.

K. Resolution 38-23Authorizing the City Manager to Enter into an Agreement with Full Circle Catering for Town Picnic Catering (Staff: S. Robustelli)

L. Resolution 39-23Approving the Second Amendment to the Agreement for Countywide Household Hazardous Waste Collection Program (Staff: W. Kim)

5. NEW BUSINESS

A. Consideration of Rescheduling the May City Council meeting, Cancelling the July City Council meeting and rescheduling the September City Council meeting (Staff:

D. Padovan)

MOTION MADE AND SECONDED: Councilmember Schmidt moved to Cancel the May 18, 2023 Regular City Council meeting; schedule a special City Council meeting on May 17, 2023; Cancel the July City Council meeting; Cancel the September 21, 2023 Regular City Council meeting and schedule a special City Council meeting on Thursday, September 28, 2023. The motion was seconded by Councilmember Tyson.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha
B. Resolution 40-23 Naming a Town Pathway that Connects Central Drive with Moody Court the Art Lachenbruch Path (Staff: W. Kim)

Public Works Director WooJae Kim presented the staff report.

DRAFT

Page 38 of 476 ends

9 City Council Regular Meeting Minutes
April 20, 2023
MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 40-23 Naming a Town Pathway that Connects Central Drive with Moody Court the Art Lachenbruch Path. The motion was seconded by Councilmember Tyson.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha

7. PUBLIC HEARINGS

 City Council Ex Parte Contacts Policy Disclosure

A. APN336-35-044 (water storage tanks near 24752 Olive Tree Lane) – File #CUP22- 0004 – Lands of California Water Service Company - Consideration of a Conditional Use Permit Request for an existing water storage facility and permit construction of two new chemical storage sheds, one containing 40% concentration Ammonium Sulfate and one containing Sodium Hypochlorite; chemicals needed to prevent nitrification of water during purification process. CEQA review: Categorical Exemption per Section 15301(b) (Staff: J. Loh) (Resolution 41-23) Ex Parte Communications: None
Mayor Swan opened the Public Hearing.

Associate Planner Jeremy Loh presented the staff report.

There were no public comments.

Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Schmidt moved to approve Resolution 41-23 of the City Council of the Town of Los Altos Hills Making Categorical Exemption Determination Under CEQA and Approving a Conditional Use Permit for an Existing Water Storage Facility and Permit Construction of two Chemical Storage Sheds and an Equipment Shed (Lands Of California Water Service Company). The motion was seconded by Vice Mayor Mok.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
DRAFT

Page 39 of 476 ends

10 City Council Regular Meeting Minutes
April 20, 2023
RECUSE: None
ABSENT: Tankha
B. 12345 El Monte Road – File #SP23-0001 – Lands of Foothill-De Anza Community College District Consideration of a Landmark Alteration Permit for interior and exterior alterations to a designated Historic Landmark. CEQA review: Categorical Exemption per Section 15331 (Staff: J. Loh) (Resolution 42-23)

Associate Planner Jeremy Loh presented the staff report.

Mayor Swan opened the Public Hearing.

Rajiv Bhateja, Los Altos Hills, said he questions the decision of a wooden fire escape.

Carol Gottlieb, Los Altos Hills, the committee submitted a letter and the carriage house will be taken down to the studs and it is all going to be new material. They think they could put in the non-functional garage doors. She would like to see the awning removed and the lighting fixtures repaired.

Ella Bisconti, applicant spoke about the funding structure for this project.

Flynn Rosenthal, Project Manager with DSK Architects, spoke about the project - specifically about the fence.

Carol Gottlieb said that they didn’t pay their fees till the end of March and the committee didn’t get to hear the item until March and then an emergency item needed to be added to the agenda.

Mayor Swan closed the Public Hearing.

MOTION MADE AND SECONDED: Councilmember Tyson moved to continue the meeting past 10 p.m. The motion was seconded by Vice Mayor Mok.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha
MOTION MADE AND SECONDED: Councilmember Tyson moved adopt the Resolution 42-23 of the City Council of the Town of Los Altos Hills Making Categorical Exemption Determination Under CEQA and Approving a Landmark Alteration Permit to Allow Interior and Exterior Alterations to the Carriage House at Foothill College (Lands of Foothill-De Anza Community College District) and Make DRAFT

Page 40 of 476 ends

11 City Council Regular Meeting Minutes
April 20, 2023
CEQA determination of categorical exemption and approve the project subject to listed conditions of approval and issue a letter to the applicant with suggested changes for inclusion in a future project or plan revision that would not require resubmittal to the Division of the State Architect. The motion was seconded by Councilmember Schmidt.

MOTION PASSED 4-0-1:

AYES: Swan, Mok, Schmidt, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha

8. STAFF REPORTS

A. City Attorney
No report.

B. City Clerk
No report.

C. Planning Director
No report.

D. Administrative Services Director
Director Revillar reported that staff is working on the budget and will be presenting it to the FIC on Monday, May 8, 2023, and our joint Council/FIC meeting on Thursday, May 25, 2023. Also, staff have requested bids for IT services and it closes tomorrow.

E. Public Works Director

Director Kim reported that on Monday, April 10, 2023, we met with FEMA and CalOES for the January storms, and we are attempting to seek reimbursement. Staff is scheduled to have a site walk with them on Wednesday, May 10, 2023, and staff will provide further updates to Council.

F. City Manager
City Manager Pirnejad reported on the following:
• Private security deployment.

DRAFT

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12 City Council Regular Meeting Minutes
April 20, 2023
• Summary of crime and law enforcement information.
• Ribbon cutting and food truck social.
• Pathways Run/Walk – Saturday, May 13, 2023.
• Town Picnic – Sunday, June 4, 2023.

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES

A. Report by the Undergrounding Subcommittee (Councilmember Tyson)

No update.

B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
Working on the wireless transmission facility.

C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
Nothing new to report.

D. Report from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson)

Councilmember Tyson said they had a listening session with committee chairs. The next stage will be to look at existing code and communicate with chairs before anything further goes out.

E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities

Vice Mayor Mok reported on the Cities Association for valley water to attempt to get a bond measure so they can have money to house the unhoused. Councilmember Tyson reported on SVCE and said they approved a contract to provide electric power from a biomass facility - it is renewable energy and it is 24/7. They approved a natural gas battery project - which recharges the batteries from the grid when it is cheap. They also approved a voluntary rate structure for not using electricity from 4:00 p.m. to 9:00 p.m.

10. COUNCIL INITIATED ITEMS

A. Request by the History Committee for Funding of the Stegner Outdoor Exhibit (Mayor Swan) – This item was removed from the agenda.

B. Council Liaison Relationship with Standing Committees (Mayor Swan) DRAFT

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13 City Council Regular Meeting Minutes
April 20, 2023

Mayor Swan introduced the topic. She read a statement. No action was taken.

C. Memo on April 23rd Appreciation Dinner for Community Safety Leaders Councilmember Schmidt)

Councilmember Schmidt presented the item. No action was taken.

11. ADJOURN

The meeting was adjourned at 10:45 pm in memory of Robert “Bob” Anderson.

Respectfully submitted,
Deborah Padovan
City Clerk
DRAFT

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: APRIL 2023 DISBURSEMENT LISTING
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the April 2023 Disbursements Report.

BACKGROUND:

The March 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $1,251,109.10 and Electronic Fund Transfers totaled $274,238.07 with a grand total of $1,525,347.17. The summarized information shown below for payroll and related benefits, as well as other individual items greater than $10,000.

The payments itemized below total $1,310,785.36 or approximately 86% of total disbursements by check or electronic fund transfer for the month.

Amounts Vendors Description of Payments
$ 194,321.03 ADP- Payroll Services Primarily relates to the biweekly payroll ($77,648.23) and related
payroll taxes ($22,148.63) for the pay
date 04/7/23; and biweekly payroll
($73,648.66) and related payroll taxes
($20,875.51) for the pay date
04/21/23
$ 117,105.35 CalPERS (retirement and
health), MetLife (dental), and
ICMA (deferred comp)
Employer contributions and employee
withholdings related to payroll
benefits
$ 245,437.91 CSG Consultants Inc Building Plan Review
Services/Planning Services/Code
Enforcement
AGENDA ITEM #4.B
S.R.

P.P.

Page 44 of 476 ends

Staff Report to City Council Page 2
Disbursement Report
May 17, 2023
$ 16,788.59 Eaton and Associates IT Services/Software/Hardware $ 100,000.00 Flock Group Inc. Automatic License Plate Readers $ 28,279.78 Grassroots Ecology LAH Open Space Stewardship $ 12,818.92 Greenwaste Recovery Yardwaste
$ 22,000.00 Maze & Associates Interim Audit for FY22-23 $ 101,739.94 Meyers Nave City Attorney Services
$ 122,835.12 MTW Builders Inc Concession Stand Upgrade
$ 186,540.33 Santa Clara County Sheriffs
Dept
Law Enforcement Services
$ 20,070.50 SHARP JPA Shared Agency
Risk Pool
Worker’s Compensation Insurance
$ 13,847.89 Victoria Dye Equestrian, LLC Management Fee/Utilities/Camps $ 129,000.00 Misc. Recipients Refunds
$1,310,785.36 Total Payroll and Related Benefits and Individually Significant Items ≥$10,000.

ENVIRONMENTAL REVIEW:

The Disbursement report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2023 CITY COUNCIL WORKPLAN:

The report is for financial transparency and was not specified as one of the City Council’s Workplan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the April 2023 Disbursements report.

ATTACHMENTS:

1. April 2023 Disbursements Report by Vendor

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5/5/2023 3:01:11 AM Page 1 of 16
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 04/01/2023 - 04/30/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00B 04/28/2023 BLDG PERMIT TECHNICIAN FEB … 011-3200-6199 3,600.00 4LEAF, INC J4016-01B 04/28/2023 ELECTRIC PERMIT STREAMLINI… 011-3200-6199 2,388.10 Vendor 4LEAF01 - 4LEAF, INC Total: 5,988.10
Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A401201 04/28/2023 QUARTERLY MONITORING-274… 061-4300-6118 129.78 AG SECURITY SERVICES, INC. A759179 04/28/2023 QUARTERLY MONITORING-263… 061-1480-6118 211.05 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 340.83 Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN INC 8260 04/13/2023 4/1/23 OUR TOWN NEWSLETTE…011-1700-6304 6,250.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 6,250.00 Vendor: AMAZON30353 - AMAZON
AMAZON 13QW-43C3-4WJX 04/13/2023 DELL 130W LAPTOP CHARGER … 011-3100-6398 42.55 AMAZON 1DHK-VV74-1HW9 04/13/2023 POSTER FRAME FOR TOWN 061-1480-6398 27.18 AMAZON 1DJG-1VCV-4X17 04/13/2023 APC UPS BATTERY BACKUP & B… 061-1480-6398 150.18 AMAZON 1NCD-M61D-4W9K 04/13/2023 VASSINK ERGONOMIC WIRELESS…011-3300-6301 19.57 AMAZON 1WMQ-6VH3-3XM3 04/13/2023 PLANTRONICS CS540 SPARE HE… 011-3200-6398 135.64 AMAZON 1YXP-7PMM-3KMX 04/13/2023 HYTHON CASE FOR IPHONE 12 … 061-1480-6398 59.95 Vendor AMAZON30353 - AMAZON Total: 435.07
Vendor: AMERIGAS91109 - AMERIGAS PROPANE INC.

AMERIGAS PROPANE INC. 3147499759 04/28/2023 TANK RENT-26379 FREMONT R… 061-4300-6342 152.52 Vendor AMERIGAS91109 - AMERIGAS PROPANE INC. Total: 152.52 Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEME… 282367 04/13/2023 MONTHLY PEST CONTROL 3/1/… 011-5100-6130 325.00 ANIMAL DAMAGE MANAGEME… 286342 04/28/2023 GOPHERS, GROUND-PURISSIMA…011-5100-6130 325.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 650.00 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X04102023 04/13/2023 PARKS& REC SPECIALIST 011-1000-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 LAH HOTSPOT 011-1200-6362 15.33 AT&T MOBILITY 287319629759X04102023 04/13/2023 CITY MANAGER 011-1200-6362 18.28 AT&T MOBILITY 287319629759X04102023 04/13/2023 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X04102023 04/13/2023 ASSISTANT TO CITY MANAGER 011-1200-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 ADMINISTRATIVE CLERK/TECHN…011-1300-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 SENIOR ACCOUNTANT 011-1400-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 ADMINISTRATIVE CLERK/TECHN…011-3100-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 SENIOR PLANNER 011-3100-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 AT&T MOBILITY 287319629759X04102023 04/13/2023 ASSISTANT ENGINEER 011-3300-6362 49.97 Vendor ATTMOBILITY - AT&T MOBILITY Total: 473.61
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714-4.10.23-2 04/28/2023 INTERNET CHARGES ACT # 2567…061-1480-6362 100.94 Vendor AT&T 60197_5014 - AT&T Total: 100.94
Vendor: AT&T PO9011 - AT&T
AT&T 000019766541 04/28/2023 T-1 PBX/PRI TELEPHONES DATA …061-1480-6362 167.43 AT&T 000019766628 04/28/2023 PURISSIMA/ELENA PUMP STAT… 051-4800-6362 26.03 AT&T 000019766631 04/28/2023 ALTERNATE EOC - FIRE STATION…021-6100-6362 77.99 AT&T 000019766632 04/28/2023 HERITAGE HOUSE ALARM - 3.10…021-6100-6362 27.66 AT&T 000019766633 04/28/2023 26379 FREMONT ROAD - 3.10-4…061-1480-6362 416.83 AT&T 000019766634 04/28/2023 26379 FREMONT ROAD - CHAM…061-1480-6362 27.11 AT&T 000019766635 04/28/2023 WWB FIRE ALARM LINE - 3.10-4…011-5300-6362 52.55 AT&T 000019766636 04/28/2023 HERITAGE HOUSE DSL SVC - 3.1… 021-6100-6362 268.67 AT&T 000019766637 04/28/2023 26379 FREMONT ROAD - 3.10-4…061-1480-6362 287.85

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 2 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000019766638 04/28/2023 HERITAGE HOUSE OES NEW PH… 021-6100-6362 52.55 AT&T 000019766639 04/28/2023 12863 LA CRESTA EOC HAM RA… 021-6100-6362 29.78 AT&T 000019766640 04/28/2023 28002 PURISSIMA RD - SANITA… 051-4800-6362 27.66 AT&T 000019766641 04/28/2023 27400 PURISSIMA RD - CORP Y… 061-4300-6362 53.67 AT&T 000019767111 04/28/2023 O'KEEFE LN AT NORMANDY LN -…051-4800-6362 28.65 Vendor AT&T PO9011 - AT&T Total: 1,544.43
Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00-0000009 04/28/2023 UUD AROUND THE EL MONTE F…041-6900-6206 5,795.00 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 5,795.00 Vendor: BILTMORE01 - BILTMORE ELECTRIC, INC
BILTMORE ELECTRIC, INC 6158 04/28/2023 WESTWIND BARN POWER ISSU… 011-5300-6118 480.00 Vendor BILTMORE01 - BILTMORE ELECTRIC, INC Total: 480.00 Vendor: BUTTERFLY95219 - BUTTERFLY-EXPRESS
BUTTERFLY-EXPRESS 230604 04/28/2023 TRACKLESS TRAIN-TOWN PICNIC…011-4120-6361 455.00 Vendor BUTTERFLY95219 - BUTTERFLY-EXPRESS Total: 455.00 Vendor: CDFW - CA DEPARTMENT OF FISH AND WILDLIFE
CA DEPARTMENT OF FISH AND… 04.26.23 04/28/2023 DFW PERMIT-EL MONTE FIRE S… 041-6900-6209 1,752.50 Vendor CDFW - CA DEPARTMENT OF FISH AND WILDLIFE Total: 1,752.50 Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STANDA… JAN-MAR 23 04/18/2023 FEES COLLECTED JAN-MAR 23 011-0000-2004 349.00 CALIFORNIA BUILDING STANDA… JAN-MAR 23 04/18/2023 LOCAL GOV'T RETAINER JAN-M… 011-0000-4685 -34.90 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 314.10 Vendor: CCMF01 - CALIFORNIA CITY MANAGEMENT FOUNDATION
CALIFORNIA CITY MANAGEMEN…0618 04/28/2023 CCMF 2023-24 MEMBERSHIP 011-1200-6302 400.00 Vendor CCMF01 - CALIFORNIA CITY MANAGEMENT FOUNDATION Total: 400.00 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF … JAN-MAR 23 04/18/2023 FEES COLLECTED JAN-MAR 23 011-0000-2002 917.71 CALIFORNIA DEPARTMENT OF … JAN-MAR 23 04/18/2023 SEISMIC EDUCATION JAN-MAR … 011-0000-4685 -45.89 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 871.82 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE CO. 18540713534-2.21.23 04/28/2023 ACT#18540713534-2.21.23-EDI… 011-5100-6364 58.16 CALIFORNIA WATER SERVICE CO. 18540713534-3.21.23 04/28/2023 ACT#18540713534-3.21.23-EDI… 011-5100-6364 58.16 CALIFORNIA WATER SERVICE CO. 1865744444-3.21.23 04/28/2023 ACT# 1865744444-3.21.23-EDI… 011-5100-6364 58.16 CALIFORNIA WATER SERVICE CO. 8540713534-4.21.23 04/28/2023 ACT# 8540713534-4.21.23-EDI… 011-5100-6364 58.16 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 232.64 Vendor: CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC
CAPITAL ACCOUNTING PARTNE… 81231 04/18/2023 FINALIZE FINAL REPORT: UPDAT…011-3200-6111 7,368.75 Vendor CAPITAL03 - CAPITAL ACCOUNTING PARTNERS LLC Total: 7,368.75 Vendor: CHAMBERS01 - CHAMBERS, EZRA
CHAMBERS, EZRA 3.23.2023 04/13/2023 SPRING CHESS EXPO SET BY CO… 011-4120-6398 150.00 Vendor CHAMBERS01 - CHAMBERS, EZRA Total: 150.00
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD S… 88514248 04/18/2023 ACT# 0496-00-508533-7 FUEL … 061-4400-6342 780.90 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 780.90 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4145348014 04/13/2023 HOUSEKEEPING 061-1480-6123 110.55 CINTAS CORPORATION 4145348014 04/13/2023 UNIFORMS 061-4300-6324 183.81 CINTAS CORPORATION 4150951489 04/13/2023 HOUSEKEEPING 061-1480-6123 110.55 CINTAS CORPORATION 4150951489 04/13/2023 UNIFORMS 061-4300-6324 208.61 CINTAS CORPORATION 4151665330 04/28/2023 UNIFORMS & HOUSEKEEPING 4… 061-1480-6123 265.90 CINTAS CORPORATION 4151665330 04/28/2023 UNIFORMS & HOUSEKEEPING 4… 061-4300-6324 209.31 CINTAS CORPORATION 4152357526 04/28/2023 UNIFORMS & HOUSEKEEPING 4… 061-1480-6123 209.31 CINTAS CORPORATION 4152357526 04/28/2023 UNIFORMS & HOUSEKEEPING 4… 061-4300-6324 110.55 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,408.59

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 3 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 168895338 04/18/2023 ACT # 980056897-CALNET CHA… 061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 17176-4.3.2023 04/13/2023 CABLE & INTERNET 4/8/2023 - 5…061-1480-6362 210.34 COMCAST 0016749-3.17.23 04/18/2023 ACT# 8155 20 016 0016749-CA… 061-1480-6362 275.62 COMCAST 0016749-4.17.23 04/28/2023 ACT# 8155 20 016 0016749-4.1… 061-1480-6362 275.62 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 761.58
Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH 4.2.2023 04/13/2023 3/16/2023 REGULAR CITY COU… 011-1300-6209 200.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 200.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SOL… 30653160 04/28/2023 RQ2 FLAT FEE LIMITED PACKAG… 011-3100-6338 106.09 CORELOGIC INFORMATION SOL… 30653160 04/28/2023 RQ2 FLAT FEE LIMITED PACKAG… 011-3200-6338 106.09 CORELOGIC INFORMATION SOL… 30660311 04/28/2023 RQ2 FLAT FEE LIMITED PACKAG… 011-3100-6338 106.09 CORELOGIC INFORMATION SOL… 30660311 04/28/2023 RQ2 FLAT FEE LIMITED PACKAG… 011-3200-6338 106.09 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 424.36 Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1408588 04/28/2023 21 GALLON CONSOLE & SHRED … 061-1480-6323 129.69 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 129.69 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 323034 04/28/2023 2/2023 BILLABLE GEO TECH-SD… 011-0000-2301 655.00 COTTON SHIRES & ASSOC, INC. 323034 04/28/2023 2/2023 ADMIN FEE GEO TECH-… 011-0000-2301 65.50 COTTON SHIRES & ASSOC, INC. 323034 04/28/2023 2/2023 RECOG ADMIN FEE GEO…011-0000-4685 -65.50 COTTON SHIRES & ASSOC, INC. 323034 04/28/2023 2/2023 PASSTHRU REV GEO TE… 011-3100-4707 -655.00 COTTON SHIRES & ASSOC, INC. 323034 04/28/2023 2/2023 PASSTHRU EXP GEO TE… 011-3100-6178 655.00 COTTON SHIRES & ASSOC, INC. 323035 04/28/2023 2/2023 ADMIN FEE GEO TECH-… 011-0000-2301 134.25 COTTON SHIRES & ASSOC, INC. 323035 04/28/2023 2/2023 BILLABLE GEO TECH-F… 011-0000-2301 1,342.50 COTTON SHIRES & ASSOC, INC. 323035 04/28/2023 2/2023 RECOG ADMIN FEE GEO…011-0000-4685 -134.25 COTTON SHIRES & ASSOC, INC. 323035 04/28/2023 2/2023 PASSTHRU REV GEO TE… 011-3100-4707 -1,342.50 COTTON SHIRES & ASSOC, INC. 323035 04/28/2023 2/2023 PASSTHRU EXP GEO TE… 011-3100-6178 1,342.50 COTTON SHIRES & ASSOC, INC. 323287 04/28/2023 JAN-FEB/2023 BILLABLE GEO T… 011-0000-2301 380.00 COTTON SHIRES & ASSOC, INC. 323287 04/28/2023 JAN-FEB/2023 ADMIN FEE GEO…011-0000-2301 38.00 COTTON SHIRES & ASSOC, INC. 323287 04/28/2023 JAN-FEB/2023 RECOG ADMIN F…011-0000-4685 -38.00 COTTON SHIRES & ASSOC, INC. 323287 04/28/2023 JAN-FEB/2023 PASSTHRU REV … 011-3100-4707 -380.00 COTTON SHIRES & ASSOC, INC. 323287 04/28/2023 JAN-FEB/2023 PASSTHRU EXP … 011-3100-6178 380.00 COTTON SHIRES & ASSOC, INC. 822267 04/28/2023 8/2022 ADMIN FEE GEO TECH-… 011-0000-2301 196.56 COTTON SHIRES & ASSOC, INC. 822267 04/28/2023 8/2022 BILLABLE GEO TECH-G… 011-0000-2301 1,965.63 COTTON SHIRES & ASSOC, INC. 822267 04/28/2023 8/2022 RECOG ADMIN FEE GEO…011-0000-4685 -196.56 COTTON SHIRES & ASSOC, INC. 822267 04/28/2023 8/2022 PASSTHRU REV GEO TE… 011-3100-4707 -1,965.63 COTTON SHIRES & ASSOC, INC. 822267 04/28/2023 8/2022 PASSTHRU EXP GEO TE… 011-3100-6178 1,965.63 COTTON SHIRES & ASSOC, INC. 922272 04/28/2023 9/2022 ADMIN FEE GEO TECH-… 011-0000-2301 159.66 COTTON SHIRES & ASSOC, INC. 922272 04/28/2023 9/2022 BILLABLE GEO TECH-G… 011-0000-2301 1,596.56 COTTON SHIRES & ASSOC, INC. 922272 04/28/2023 9/2022 RECOG ADMIN FEE GEO…011-0000-4685 -159.66 COTTON SHIRES & ASSOC, INC. 922272 04/28/2023 9/2022 PASSTHRU REV GEO TE… 011-3100-4707 -1,596.56 COTTON SHIRES & ASSOC, INC. 922272 04/28/2023 9/2022 PASSTHRU EXP GEO TE… 011-3100-6178 1,596.56 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 5,939.69 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 48636 04/13/2023 CIP ASSISTANCE PROGRAM M… 041-6900-6199 225.00 CSG CONSULTANTS INC 47939 04/28/2023 LAH CODE ENFORCEMENT SVCS…011-3120-6111 10,725.00 CSG CONSULTANTS INC 47939 04/28/2023 LAH BUILDING OFFICIAL SVCS … 011-3200-6111 1,404.50 CSG CONSULTANTS INC 47939 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 12,350.00 CSG CONSULTANTS INC 48062 04/28/2023 LAH COMPLETE GREENHOOUSE…011-3200-6199 1,270.00 CSG CONSULTANTS INC 48525 04/28/2023 LAH CODE ENFORCEMENT SVCS…011-3120-6111 8,580.00 CSG CONSULTANTS INC 48525 04/28/2023 LAH BUILDING OFFICIAL SVCS D… 011-3200-6111 424.00 CSG CONSULTANTS INC 48525 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 13,395.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 BILLABLE MAP CHK-ER… 011-0000-2301 903.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 ADMIN FEE MAP CHK-… 011-0000-2301 103.80

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 4 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 48635 04/28/2023 12/2022 ADMIN FEE MAP CHK-… 011-0000-2301 103.80 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 ADMIN FEE MAP CHK-… 011-0000-2301 90.30 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 ADMIN FEE MAP CHK-… 011-0000-2301 54.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 BILLABLE MAP CHK-T… 011-0000-2301 1,038.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 BILLABLE MAP CHK-T… 011-0000-2301 1,038.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 BILLABLE MAP CHK-SD… 011-0000-2301 540.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 RECOG ADMIN FEE M… 011-0000-4685 -54.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 RECOG ADMIN FEE M… 011-0000-4685 -90.30 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 RECOG ADMIN FEE M… 011-0000-4685 -103.80 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 RECOG ADMIN FEE M… 011-0000-4685 -103.80 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU REV MAP C… 011-3100-4703 -1,038.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU REV MAP C… 011-3100-4703 -1,038.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU REV MAP C… 011-3100-4703 -903.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU REV MAP C… 011-3100-4703 -540.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU EXP MAP C… 011-3100-6175 540.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU EXP MAP C… 011-3100-6175 903.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU EXP MAP C… 011-3100-6175 1,038.00 CSG CONSULTANTS INC 48635 04/28/2023 12/2022 PASSTHRU EXP MAP C… 011-3100-6175 1,038.00 CSG CONSULTANTS INC 48637 04/28/2023 LAH CIP ASSISTANCE PROGRAM…011-3300-6199 5,681.25 CSG CONSULTANTS INC 48637 04/28/2023 LAH CIP ASSISTANCE PROGRAM…042-6900-6199 1,350.00 CSG CONSULTANTS INC 48637 04/28/2023 LAH CIP ASSISTANCE PROGRAM…042-6900-6199 1,631.25 CSG CONSULTANTS INC 48638 04/28/2023 LAH COMPLETE GREENHOOUSE…011-3200-6199 6,510.00 CSG CONSULTANTS INC 49042 04/28/2023 LAH CODE ENFORCEMENT SVCS…011-3120-6111 10,560.00 CSG CONSULTANTS INC 49042 04/28/2023 LAH BUILDING OFFICIAL SVCS J… 011-3200-6111 344.50 CSG CONSULTANTS INC 49042 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 12,445.00 CSG CONSULTANTS INC 49165 04/28/2023 LAH COMPLETE GREENHOOUSE…011-3200-6199 1,530.00 CSG CONSULTANTS INC 49321 04/28/2023 LAH PLANNING SVCS JAN 23-13… 011-3100-6111 425.00 CSG CONSULTANTS INC 49321 04/28/2023 LAH PLANNING SVCS JAN 23-13… 011-3100-6111 170.00 CSG CONSULTANTS INC 49321 04/28/2023 LAH PLANNING SVCS JAN 23-11… 011-3100-6111 1,445.00 CSG CONSULTANTS INC 49321 04/28/2023 LAH PLANNING SVCS JAN 23-25… 011-3100-6111 170.00 CSG CONSULTANTS INC 49669 04/28/2023 LAH CODE ENFORCEMENT SVCS…011-3120-6111 7,700.00 CSG CONSULTANTS INC 49669 04/28/2023 LAH BUILDING OFFICIAL SVCS F… 011-3200-6111 1,669.50 CSG CONSULTANTS INC 49669 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 11,400.00 CSG CONSULTANTS INC 49669 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 213.75 CSG CONSULTANTS INC 49677 04/28/2023 2/2023 ADMIN FEE MAP CHK-… 011-0000-2301 337.65 CSG CONSULTANTS INC 49677 04/28/2023 2/2023 BILLABLE MAP CHK-FM… 011-0000-2301 3,376.50 CSG CONSULTANTS INC 49677 04/28/2023 2/2023 RECOG ADMIN FEE MAP…011-0000-4685 -337.65 CSG CONSULTANTS INC 49677 04/28/2023 2/2023 PASSTHRU REV MAP CH…011-3100-4703 -3,376.50 CSG CONSULTANTS INC 49677 04/28/2023 2/2023 PASSTHRU EXP MAP CH… 011-3100-6175 3,376.50 CSG CONSULTANTS INC 49852 04/28/2023 LAH COMPLETE GREENHOOUSE…011-3200-6199 2,940.00 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-25… 011-3100-6111 85.00 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-11… 011-3100-6111 595.00 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-14… 011-3100-6111 85.00 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-27… 011-3100-6111 637.50 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-27… 011-3100-6111 85.00 CSG CONSULTANTS INC 49857 04/28/2023 LAH PLANNING SVCS FEB 23-25… 011-3100-6111 340.00 CSG CONSULTANTS INC 49860 04/28/2023 LAH 2023 ANNUAL RESURFACI… 046-6900-6199 9,887.50 CSG CONSULTANTS INC 50268 04/28/2023 LAH CODE ENFORCEMENT SVCS…011-3120-6111 13,970.00 CSG CONSULTANTS INC 50268 04/28/2023 LAH BUILDING OFFICIAL SVCS … 011-3200-6111 1,749.00 CSG CONSULTANTS INC 50268 04/28/2023 LAH BUILDING INSPECTION SVC… 011-3200-6199 15,152.50 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-1… 011-3100-6111 637.50 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-1… 011-3100-6111 552.50 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-1… 011-3100-6111 1,105.00 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-2… 011-3100-6111 510.00 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-2… 011-3100-6111 1,700.00 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-2… 011-3100-6111 1,190.00 CSG CONSULTANTS INC 50388 04/28/2023 LAH PLANNING SVCS MAR 23-2… 011-3100-6111 1,955.00 CSG CONSULTANTS INC 50401 04/28/2023 LAH COMPLETE GREENHOOUSE…011-3200-6199 2,430.00 CSG CONSULTANTS INC 50417 04/28/2023 LAH 2023 ANNUAL RESURFACI… 046-6900-6199 2,100.00 CSG CONSULTANTS INC 50530 04/28/2023 3/2023 ADMIN FEE MAP CHK-… 011-0000-2301 144.30

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 50530 04/28/2023 3/2023 BILLABLE MAP CHK-FM… 011-0000-2301 1,443.00 CSG CONSULTANTS INC 50530 04/28/2023 3/2023 RECOG ADMIN FEE MAP…011-0000-4685 -144.30 CSG CONSULTANTS INC 50530 04/28/2023 3/2023 PASSTHRU REV MAP CH…011-3100-4703 -1,443.00 CSG CONSULTANTS INC 50530 04/28/2023 3/2023 PASSTHRU EXP MAP CH… 011-3100-6175 1,443.00 CSG CONSULTANTS INC B230077 04/28/2023 BLDG PLAN REVIEW SVCS JAN 23 011-3200-6114 17,916.89 CSG CONSULTANTS INC B230255 04/28/2023 BLDG PLAN REVIEW SVCS FEB 23 011-3200-6114 17,179.91 CSG CONSULTANTS INC B230444 04/28/2023 BLDG PLAN REVIEW SVCS MAR … 011-3200-6114 32,677.36 Vendor CSG94404 - CSG CONSULTANTS INC Total: 245,437.91 Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 20894 04/28/2023 TOWNHALL LANDSCAPE MAINT…061-1480-6122 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: 1,860.00 Vendor: DAILY94301 - DAILY POST
DAILY POST 83544 04/13/2023 AD# 94162 3.16 PUBLIC HEARI… 011-1300-6207 318.75 DAILY POST 83545 04/13/2023 AD# 94157 NCLA OPENING 011-1300-6207 75.00 Vendor DAILY94301 - DAILY POST Total: 393.75
Vendor: DANIEL03 - DANIEL'S KITCHEN CORPORATION
DANIEL'S KITCHEN CORPORATI… 00001 04/28/2023 RIBBON CUTTING & FOOD TRU… 011-4120-6361 3,384.15 Vendor DANIEL03 - DANIEL'S KITCHEN CORPORATION Total: 3,384.15 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 88275 04/13/2023 ELEVATE IT MANAGED SVCS - A… 061-1480-6111 10,737.00 EATON AND ASSOCIATES 88108 04/18/2023 DUAL-BAND WIRELESS ACCESS … 061-1480-6314 751.87 EATON AND ASSOCIATES 88338 04/27/2023 E&A Shaxon - 3ft. Patch Cables -…041-6900-6622 20.00 EATON AND ASSOCIATES 88338 04/27/2023 Estimated Tax 041-6900-6622 1.83 EATON AND ASSOCIATES 88338 04/27/2023 Meraki Enterprise for MX75-HW…041-6900-6622 1,299.00 EATON AND ASSOCIATES 88338 04/27/2023 Meraki MX75 Network Security… 041-6900-6622 1,549.00 EATON AND ASSOCIATES 88286 04/28/2023 Tripp Lite Rack Enclosure Cabin… 041-6900-6622 65.00 EATON AND ASSOCIATES 88286 04/28/2023 APC by Schneider Electric UPS … 041-6900-6622 359.00 EATON AND ASSOCIATES 88286 04/28/2023 Estimated Tax 041-6900-6622 189.89 EATON AND ASSOCIATES 88286 04/28/2023 APC by Schneider Electric Smart…041-6900-6622 1,029.00 EATON AND ASSOCIATES 88286 04/28/2023 Tripp Lite PDU Single Phase Basi…041-6900-6622 99.00 EATON AND ASSOCIATES 88286 04/28/2023 Tripp Lite 15U Wall Mount Rack…041-6900-6622 529.00 EATON AND ASSOCIATES 88286 04/28/2023 APC by Schneider Electric Servic…041-6900-6622 159.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 16,788.59
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINAN… 112505 04/13/2023 REFUND FOR AUCTION SALES T… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINAN… 112506 04/13/2023 JANITORIAL SVCS PARKS & REC … 061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINAN… 112241 04/28/2023 JANIORIAL SVCS LITTLE LEAGE … 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINAN… 112243 04/28/2023 JANITORIAL SVCS -WWB MAR 23 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINAN… 112437 04/28/2023 DAY PORTER SVCS APR 23 061-4300-6123 445.00 ECAPITAL COMMERCIAL FINAN… 112538-R 04/28/2023 SUPPLIES 4.5 & 4.7.23 061-1480-6123 523.30 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 4,418.30 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 280889 04/13/2023 MATADERO CREEK REPAIR - SV… 045-6900-6206 2,175.31 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 2,175.31
Vendor: ESRI90074 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE ENVIRONMENTAL SYSTEMS RES…94457705 04/13/2023 ARCGIS SUBSCRIPTION 5/7/202… 011-3100-6313 7,370.00 Vendor ESRI90074 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE Total: 7,370.00 Vendor: FAN01 - FAN, HENRY
FAN, HENRY 4.3.2023 04/13/2023 REFUND AUCTION SALES TAX 3… 011-0000-4810 670.53 Vendor FAN01 - FAN, HENRY Total: 670.53
Vendor: FLOCK01 - FLOCK GROUP INC
FLOCK GROUP INC INV-14581 04/28/2023 FLOCK SAFETY FALCON 021-6100-6199 100,000.00 Vendor FLOCK01 - FLOCK GROUP INC Total: 100,000.00
Vendor: FRENKEL01 - FRENKEL, AMIR & LIAT
FRENKEL, AMIR & LIAT EP20-0154-PB-REV 04/28/2023 REFUND DEPOSIT 11120 MORA… 011-0000-2303 1,000.00 Vendor FRENKEL01 - FRENKEL, AMIR & LIAT Total: 1,000.00

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1000995 04/28/2023 BELT SLEEVE FOR MOWER 061-4300-6117 308.33 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 308.33 Vendor: GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC GIULIANI & KULL - SAN JOSE, INC 17268 04/28/2023 PATHWAY STAKING-SADDLE M… 042-6900-6199 5,520.00 Vendor GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC Total: 5,520.00 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. 3.31.2023 04/13/2023 MARCH 2023 LAND USE PLANN… 011-3100-6111 6,131.25 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 6,131.25 Vendor: GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC GOVERNMENT FORMS AND SU… 0340301 04/28/2023 RECORD OF RESOLUTIONS BOO… 011-1300-6312 186.24 Vendor GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC Total: 186.24 Vendor: GOVERNMENT02 - GOVERNMENT TECHNOLOGY GROUP, LLC GOVERNMENT TECHNOLOGY G… 128 04/13/2023 BROADBAND ASSESSMNT PMT … 011-1200-6199 18,500.00 Vendor GOVERNMENT02 - GOVERNMENT TECHNOLOGY GROUP, LLC Total: 18,500.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9657064672 04/13/2023 GLOVES 061-4300-6325 283.77 GRAINGER 9657064680 04/13/2023 GLOVES 061-4300-6325 739.87 GRAINGER 9643180145 04/28/2023 TOOLS FOR REPAIR 061-4300-6117 805.82 GRAINGER 9643180145 04/28/2023 TOOLS FOR REPAIR 061-4300-6341 77.91 GRAINGER 9657362662 04/28/2023 STRIPE OF WHEEL 061-4400-6117 234.79 GRAINGER 9659793476 04/28/2023 TOWN HALL TOILET REPAIR PA… 061-1480-6118 575.01 GRAINGER 9662502401 04/28/2023 PURISSIMA PARK BATHROOM … 011-5100-6118 70.87 Vendor GRAINGER60038 - GRAINGER Total: 2,788.04
Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY LAHBP0323 04/28/2023 LAH OPEN SPACE STEWARDSHIP…041-6900-6122 28,279.78 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 28,279.78 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0006679306 04/13/2023 4/1/2023 - 4/30/2023 MANURE…011-1700-6361 128.22 GREENWASTE RECOVERY INC 0006485161 04/18/2023 LAH MANURE DISPOSAL PILOT … 011-1700-6361 126.22 GREENWASTE RECOVERY INC 031081 04/18/2023 YARDWASTE-IN-MATERIAL BILL… 011-0000-1110 479.64 GREENWASTE RECOVERY INC 031081 04/18/2023 YARDWASTE BILLING FEB 2023 011-0000-1110 4,472.29 GREENWASTE RECOVERY INC 031081 04/18/2023 OTHER-2 PARCEL DRIVE ON- BIL…011-1200-6199 1,304.40 GREENWASTE RECOVERY INC 031201 04/28/2023 YARDWASTE BILLING MAR 23 011-0000-1110 5,006.75 GREENWASTE RECOVERY INC 031202 04/28/2023 2 PARCEL DRIVE- MAR 2023 011-1200-6199 1,301.40 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 12,818.92 Vendor: HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC
HAPPILY EVER LAUGHTER PARTI…04.27.23 04/28/2023 DEPOSIT-TOWNPICNIC-3 ROAM…011-4120-6361 802.50 Vendor HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC Total: 802.50 Vendor: HOHBACH01 - HOHBACH-KEWIN INC.

HOHBACH-KEWIN INC. 53555 04/28/2023 LAH HERITAGE HOUSE-STRUCT… 041-6900-6206 2,625.00 Vendor HOHBACH01 - HOHBACH-KEWIN INC. Total: 2,625.00
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 5757194 04/13/2023 ELECTRIC SURFACE CLEANER & … 061-4300-6398 107.97 HOME DEPOT CREDIT SERVICES 8655688 04/13/2023 80V MAX XGT BRUSHLESS 061-4300-6398 1,635.78 HOME DEPOT CREDIT SERVICES 3353817 04/28/2023 GLOVES 061-4300-6311 396.67 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 2,140.42 Vendor: HORIZON01 - HORIZON DISTRIBUTORS INC.

HORIZON DISTRIBUTORS INC. 1N545489 04/28/2023 IRRIGATION REPAIR-PURISSIMA…011-5100-6122 134.62 Vendor HORIZON01 - HORIZON DISTRIBUTORS INC. Total: 134.62 Vendor: HUANG06 - HUANG, SABRINA
HUANG, SABRINA 04.26.23 04/28/2023 SOUND HEALING (SPRING) 011-4110-6111 168.00 Vendor HUANG06 - HUANG, SABRINA Total: 168.00
Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.

INTERSTATE TRAFFIC CONTROL …256038 04/28/2023 VDE LOGO SIGN-WWB 011-5300-6399 389.38

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount INTERSTATE TRAFFIC CONTROL …256040 04/28/2023 PROP 68 SIGN-PURISSIMA PARK 041-6900-6341 76.56 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: 465.94 Vendor: ISDECISIONS01 - IS DECISIONS
IS DECISIONS 2005109 04/27/2023 File Audit Team Server Subscript…061-1480-6208 1,152.00 Vendor ISDECISIONS01 - IS DECISIONS Total: 1,152.00
Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC 9593 04/13/2023 TREE & DEBRIS REMOVAL 011-4600-6124 1,800.00 JC TREE EXPERTS INC 9630 04/13/2023 TREE & DEBRIS REMOVAL 011-4600-6124 2,700.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 4,500.00
Vendor: JOE02 - JOE A GONSALVES & SON
JOE A GONSALVES & SON 160696 04/28/2023 MAY 23 SERVICES 011-1200-6199 4,000.00 Vendor JOE02 - JOE A GONSALVES & SON Total: 4,000.00
Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2215089147-4.23 04/28/2023 ACT # 2215089147-4.23 KIA NI… 061-4400-6506 361.06 KIA MOTORS FINANCE 2215089803-4.23 04/28/2023 ACT # 2215089803-4.23 KIA NI… 061-4400-6506 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 722.12
Vendor: KWIK94040 - KWIK KEY LOCK & SAFE CO. INC.

KWIK KEY LOCK & SAFE CO. INC. 158338 04/28/2023 DUXBURY ROOM KEYS 061-1480-6118 202.07 Vendor KWIK94040 - KWIK KEY LOCK & SAFE CO. INC. Total: 202.07 Vendor: LCBUILDERS01 - LC BUILDERS, INC
LC BUILDERS, INC 3 04/28/2023 TOWNHALL RENOVATION-RETE… 019-6900-6623 8,918.60 Vendor LCBUILDERS01 - LC BUILDERS, INC Total: 8,918.60
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 20308/1 04/13/2023 TOWN HALL LIGHTS 061-1480-6118 138.55 LOS ALTOS HARDWARE INC 20738/1 04/13/2023 TOOLS FOR REPAIRS 061-4300-6117 32.73 LOS ALTOS HARDWARE INC 20309/1 04/28/2023 RESPIRATOR, KNEE PAD,FILTERS 061-4300-6398 198.55 LOS ALTOS HARDWARE INC 20317/1 04/28/2023 PVC SLIP CAP 061-4300-6398 32.63 LOS ALTOS HARDWARE INC 329102/1 04/28/2023 PVC PIPE 011-5300-6398 28.36 LOS ALTOS HARDWARE INC 329103/1 04/28/2023 PVC PIPE 011-5300-6398 5.40 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 436.22 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 68957 04/13/2023 AD DISPLAY: 2x8" NCLA OPENI… 011-1300-6207 463.52 LOS ALTOS TOWN CRIER 69078 04/28/2023 AD: LEGALS 094-T- NOTICE 011-1300-6207 681.25 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 1,144.77 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 9817 04/28/2023 GIS PROFESSIONAL SVCS FEB 23 011-3100-6199 2,175.00 LYNX TECHNOLOGIES, INC. 9844 04/28/2023 GIS PROFESSIONAL SVCS MAR 23 011-3100-6199 1,350.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 3,525.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 49220 04/28/2023 AUDIT FY 2022-23 INCLUDING … 011-1400-6203 22,000.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 22,000.00 Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICAT… 230431 04/28/2023 METRONET VHF REPEATER SERV…061-4300-6362 160.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 160.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURAN… TS05957300-4.14.23 04/28/2023 DENTAL INSURANCE 5/2023 061-0000-2233 5,076.06 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,076.06 Vendor: METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC METROPOLITAN PLANNING GR… 2003688 04/28/2023 LAH-ON CALL STAFFING SVCS F… 011-3100-6111 4,116.25 Vendor METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC Total: 4,116.25 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIONA…199380 04/18/2023 1341 WILDCREST DR.-SEPT 22 011-3100-6111 704.52 MEYERS NAVE, A PROFESSIONA…199497 04/18/2023 13431 WILDCREST DR-OCT 2022 011-3100-6111 430.54 MEYERS NAVE, A PROFESSIONA…201220 04/18/2023 27101 MOODY RD SD21-0107 D…011-1500-6112 78.28 MEYERS NAVE, A PROFESSIONA…203013 04/28/2023 HOUSING ELEMENT UPDATE FE… 041-6900-6199 7,210.00 MEYERS NAVE, A PROFESSIONA…203015 04/28/2023 SB 9 IMPLEMENTATION ORDIN… 011-3100-6111 4,109.70

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEYERS NAVE, A PROFESSIONA…203017 04/28/2023 2/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 44.70 MEYERS NAVE, A PROFESSIONA…203017 04/28/2023 2/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 447.02 MEYERS NAVE, A PROFESSIONA…203017 04/28/2023 2/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -44.70 MEYERS NAVE, A PROFESSIONA…203017 04/28/2023 2/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -447.02 MEYERS NAVE, A PROFESSIONA…203017 04/28/2023 2/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 447.02 MEYERS NAVE, A PROFESSIONA…203018 04/28/2023 2/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 447.02 MEYERS NAVE, A PROFESSIONA…203018 04/28/2023 2/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 44.70 MEYERS NAVE, A PROFESSIONA…203018 04/28/2023 2/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -44.70 MEYERS NAVE, A PROFESSIONA…203018 04/28/2023 2/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -447.02 MEYERS NAVE, A PROFESSIONA…203018 04/28/2023 2/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 447.02 MEYERS NAVE, A PROFESSIONA…203020 04/28/2023 2/2023 BILLABLE LEGAL SVCS-S… 011-0000-2301 313.12 MEYERS NAVE, A PROFESSIONA…203020 04/28/2023 2/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 31.31 MEYERS NAVE, A PROFESSIONA…203020 04/28/2023 2/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -31.31 MEYERS NAVE, A PROFESSIONA…203020 04/28/2023 2/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -313.12 MEYERS NAVE, A PROFESSIONA…203020 04/28/2023 2/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 313.12 MEYERS NAVE, A PROFESSIONA…203021 04/28/2023 2/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 632.83 MEYERS NAVE, A PROFESSIONA…203021 04/28/2023 2/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 6,328.32 MEYERS NAVE, A PROFESSIONA…203021 04/28/2023 2/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -632.83 MEYERS NAVE, A PROFESSIONA…203021 04/28/2023 2/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -6,328.32 MEYERS NAVE, A PROFESSIONA…203021 04/28/2023 2/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 6,328.32 MEYERS NAVE, A PROFESSIONA…203022 04/28/2023 2/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 5,222.10 MEYERS NAVE, A PROFESSIONA…203022 04/28/2023 2/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 522.21 MEYERS NAVE, A PROFESSIONA…203022 04/28/2023 2/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -522.21 MEYERS NAVE, A PROFESSIONA…203022 04/28/2023 2/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -5,222.10 MEYERS NAVE, A PROFESSIONA…203022 04/28/2023 2/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 5,222.10 MEYERS NAVE, A PROFESSIONA…203023 04/28/2023 11511 SUMMIT WOOD RD PRO… 011-1500-6112 1,755.12 MEYERS NAVE, A PROFESSIONA…203024 04/28/2023 11511 SUMMIT WOOD RD PRO… 011-1500-6112 2,249.52 MEYERS NAVE, A PROFESSIONA…203026 04/28/2023 LINEBARGE, FORREST V LAH FEB…011-1500-6112 1,600.62 MEYERS NAVE, A PROFESSIONA…203901 04/28/2023 CITY ATTORNEY SVCS MAR 23 011-1500-6201 12,950.00 MEYERS NAVE, A PROFESSIONA…203902 04/28/2023 HOUSING ELEMENT MAR 23 041-6900-6199 12,978.00 MEYERS NAVE, A PROFESSIONA…203903 04/28/2023 SB 9 IMPLEMENTATION ORDIN… 011-3100-6111 1,267.75 MEYERS NAVE, A PROFESSIONA…203904 04/28/2023 LAH FIBER FRANCHISE AGREEM… 011-1500-6112 1,656.24 MEYERS NAVE, A PROFESSIONA…203905 04/28/2023 3/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 7.83 MEYERS NAVE, A PROFESSIONA…203905 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-0000-2301 78.28 MEYERS NAVE, A PROFESSIONA…203905 04/28/2023 3/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -7.83 MEYERS NAVE, A PROFESSIONA…203905 04/28/2023 3/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -78.28 MEYERS NAVE, A PROFESSIONA…203905 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 78.28 MEYERS NAVE, A PROFESSIONA…203906 04/28/2023 3/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 7.83 MEYERS NAVE, A PROFESSIONA…203906 04/28/2023 3/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 78.28 MEYERS NAVE, A PROFESSIONA…203906 04/28/2023 3/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -7.83 MEYERS NAVE, A PROFESSIONA…203906 04/28/2023 3/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -78.28 MEYERS NAVE, A PROFESSIONA…203906 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 78.28 MEYERS NAVE, A PROFESSIONA…203907 04/28/2023 3/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 3.91 MEYERS NAVE, A PROFESSIONA…203907 04/28/2023 3/2023 BILLABLE LEGAL SVCS-S… 011-0000-2301 39.14 MEYERS NAVE, A PROFESSIONA…203907 04/28/2023 3/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -3.91 MEYERS NAVE, A PROFESSIONA…203907 04/28/2023 3/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -39.14 MEYERS NAVE, A PROFESSIONA…203907 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 39.14 MEYERS NAVE, A PROFESSIONA…203908 04/28/2023 3/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 222.27 MEYERS NAVE, A PROFESSIONA…203908 04/28/2023 3/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 2,222.74 MEYERS NAVE, A PROFESSIONA…203908 04/28/2023 3/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -222.27 MEYERS NAVE, A PROFESSIONA…203908 04/28/2023 3/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -2,222.74 MEYERS NAVE, A PROFESSIONA…203908 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 2,222.74 MEYERS NAVE, A PROFESSIONA…203909 04/28/2023 3/2023 ADMIN FEE LEGAL SVCS… 011-0000-2301 196.32 MEYERS NAVE, A PROFESSIONA…203909 04/28/2023 3/2023 BILLABLE LEGAL SVCS-C… 011-0000-2301 1,963.18 MEYERS NAVE, A PROFESSIONA…203909 04/28/2023 3/2023 RECOG ADMIN FEE LEG… 011-0000-4685 -196.32 MEYERS NAVE, A PROFESSIONA…203909 04/28/2023 3/2023 PASSTHRU REV LEGAL S… 011-3100-4702 -1,963.18 MEYERS NAVE, A PROFESSIONA…203909 04/28/2023 3/2023 PASSTHRU EXP LEGAL S… 011-3100-6175 1,963.18 MEYERS NAVE, A PROFESSIONA…203910 04/28/2023 11511 SUMMIT WOOD RD PRO… 011-1500-6112 840.48 MEYERS NAVE, A PROFESSIONA…203911 04/28/2023 11511 SUMMIT WOOD RD PRO… 011-1500-6112 537.66 MEYERS NAVE, A PROFESSIONA…203912 04/28/2023 LABOR & PERSONNEL MATTERS…011-1500-6112 6,344.80

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 9 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEYERS NAVE, A PROFESSIONA…203913 04/28/2023 LINEBARGER, FORREST V LAH … 011-1500-6112 1,936.40 MEYERS NAVE, A PROFESSIONA…203914 04/28/2023 SEA LANDING LP V LAH MAR 23 011-1500-6112 27,951.11 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 101,739.94 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 4885 04/28/2023 SPRING/SUMMER ACTIVITY GU… 011-4110-6304 2,500.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 2,500.00
Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 003-02 04/13/2023 10/4/22 - 2/28/23 HERITAGE H… 041-6900-6199 990.00 MILLER, TIFFANY 003-03 04/13/2023 2/28 - 3/30/23 HER HOUSE SU… 041-6900-6199 4,510.00 Vendor MILLER05 - MILLER, TIFFANY Total: 5,500.00
Vendor: MISSION01 - MissionSquare
MissionSquare 100276-PD 4.7.2023 04/13/2023 PLAN# 100276 401A CONTRIBU… 061-0000-2204 1,470.26 MissionSquare 100316-PD 4.7.2023 04/13/2023 PLAN# 100316 41A ER MATCH … 061-0000-2204 7,368.30 MissionSquare 304465-PD 4.7.2023 04/13/2023 PLAN# 304465 ICMA RC DEDUC… 061-0000-2204 9,799.27 MissionSquare 100276-PD4.21.23 04/28/2023 PLAN # 100276-PD4.21.23 401A…061-0000-2204 1,470.46 MissionSquare 100316-PD 4.21.23 04/28/2023 PLAN 100316-PD 4.21.23 41A ER…061-0000-2204 7,333.29 MissionSquare 304465-PD 4.21.23 04/28/2023 PLAN 304465-PD 4.21.23 ICMA-…061-0000-2204 9,746.73 Vendor MISSION01 - MissionSquare Total: 37,188.31
Vendor: KMVT - MOUNTAIN VIEW COMMUNITY TELEVISION
MOUNTAIN VIEW COMMUNITY…7857.1 04/13/2023 TEDx EVENT COVERAGE & SUP… 011-4120-6361 2,170.00 Vendor KMVT - MOUNTAIN VIEW COMMUNITY TELEVISION Total: 2,170.00 Vendor: MTW01 - MTW BUILDERS INC
MTW BUILDERS INC 3 04/18/2023 Improvements to Snack Shack … 041-6900-6623 122,835.12 Vendor MTW01 - MTW BUILDERS INC Total: 122,835.12
Vendor: MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA MUNICIPAL MANAGEMENT AS… 7747 04/28/2023 2023 WOMENS LEADERSHIP C… 011-1000-6309 165.00 MUNICIPAL MANAGEMENT AS… 7747 04/28/2023 2023 WOMENS LEADERSHIP C… 011-1400-6309 165.00 MUNICIPAL MANAGEMENT AS… 7747 04/28/2023 2023 WOMENS LEADERSHIP C… 011-3100-6309 165.00 MUNICIPAL MANAGEMENT AS… 7747 04/28/2023 2023 WOMENS LEADERSHIP C… 011-3300-6309 165.00 Vendor MUNICIPAL95818 - MUNICIPAL MANAGEMENT ASSOCIATION OF NORTHERN CALIFORNIA Total: 660.00 Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP, …03-23-237 04/28/2023 LAH PUBLIC SAFETY CONSULTI… 011-1200-6199 15,094.89 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 15,094.89 Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNITURE MK591261-KFI 04/28/2023 Poly Stack Chair 041-6900-6612 2,041.20 NATIONAL BUSINESS FURNITURE MK591261-KFI 04/28/2023 S h i p p i n g 041-6900-6612 627.24 NATIONAL BUSINESS FURNITURE MK591261-KFI 04/28/2023 SALES TAX 041-6900-6612 186.25 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 2,854.69 Vendor: NEWMAN03 - NEWMAN, STACEY
NEWMAN, STACEY 04.18.23 04/28/2023 NEIGHBORHOOD WATCH ORIE… 021-6100-6399 137.50 Vendor NEWMAN03 - NEWMAN, STACEY Total: 137.50
Vendor: OAK95031 - OAK ALARM CO
OAK ALARM CO 27287.1 04/13/2023 QTRLY MONITORING O'KEEFE L… 051-4800-6118 75.00 Vendor OAK95031 - OAK ALARM CO Total: 75.00
Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-171361 04/28/2023 AIR FILTER & FULE HOSE 061-4400-6117 133.48 O'REILLY AUTOMOTIVE, INC. 2553-171999 04/28/2023 FUEL & OIL FILTER 061-4400-6117 170.13 O'REILLY AUTOMOTIVE, INC. 2553-177332 04/28/2023 BATTERY & CORE EXCHANGE 061-4300-6117 160.74 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 464.35 Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2303 04/13/2023 EMERGENCY MGMT & PLANNI… 021-6100-6199 5,250.00 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 5,250.00 Vendor: PADOVAN02 - PADOVAN, DEBORAH
PADOVAN, DEBORAH 4.11-4.14.23 04/28/2023 CITY CLERK'S ASSOC. ANNUAL … 011-1300-6308 769.75 Vendor PADOVAN02 - PADOVAN, DEBORAH Total: 769.75

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 10 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PETS01 - PETS IN NEED
PETS IN NEED 04.13.23 04/28/2023 HOPPIN' HOUNDS 2023 EVENT … 011-4120-6361 1,328.00 Vendor PETS01 - PETS IN NEED Total: 1,328.00
Vendor: PGE01 - PG&E
PG&E 4405682412-9-4.17.23 04/28/2023 4405682412-9-4.17.23 SERVICE… 011-4600-6363 334.05 PG&E 4405682412-9-4.17.23 04/28/2023 4405682412-9-4.17.23 SERVICE… 051-4800-6363 1,163.07 PG&E 4405682412-9-4.17.23 04/28/2023 4405682412-9-4.17.23 SERVICE… 061-1480-6363 2,479.43 PG&E 4405682412-9-4.17.23 04/28/2023 4405682412-9-4.17.23 SERVICE… 061-4300-6363 292.86 Vendor PGE01 - PG&E Total: 4,269.41
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1328-3.13.23 04/18/2023 ACT# 8000-9000-1096-1328-M… 061-1480-6303 400.00 Vendor PITNEY15250 - PITNEY BOWES INC Total: 400.00
Vendor: PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC PROTECTION ONE ALARM MON…149843457 04/18/2023 LAH-24HR ALARM MONITORING…061-1480-6118 142.84 Vendor PROTECTION64121 - PROTECTION ONE ALARM MONITORING INC Total: 142.84 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER APR 2023-2493 04/28/2023 Stonebrook Ave @ El Monte - 3… 061-4300-6364 72.48 PURISSIMA HILLS WATER APR 2023-2496 04/28/2023 26379 Fremont Road - LAH - 3/3…061-1480-6364 72.48 PURISSIMA HILLS WATER APR 2023-2497 04/28/2023 26379 Fremont Road - Irrigation…061-1480-6364 186.00 PURISSIMA HILLS WATER APR 2023-2498 04/28/2023 26379 Fremont Road - Heritage… 061-1480-6364 145.09 PURISSIMA HILLS WATER APR 2023-2500 04/28/2023 Little League Field - 3/3-4/2/23 011-5100-6364 260.63 PURISSIMA HILLS WATER APR 2023-2501 04/28/2023 27400 Purissima Road - Corp Ya…061-4300-6364 63.46 PURISSIMA HILLS WATER APR 2023-3112 04/28/2023 Elena & Purissima Sewer Lift Sta…051-4800-6364 35.08 PURISSIMA HILLS WATER APR 2023-3760 04/28/2023 26379 Fremont Road-Recreatio… 061-1480-6364 49.27 PURISSIMA HILLS WATER APR 2023-4523 04/28/2023 Fremont Road pathway irrigati… 011-4740-6364 45.76 PURISSIMA HILLS WATER APR 2023-4643 04/28/2023 Arastradero C2 Pathway Irrigati… 011-4740-6364 35.08 PURISSIMA HILLS WATER FEB 2023-2493 04/28/2023 Stonebrook Ave @ El Monte - 1… 061-4300-6364 72.48 PURISSIMA HILLS WATER FEB 2023-2496 04/28/2023 26379 Fremont Road - LAH - 1/3…061-1480-6364 86.67 PURISSIMA HILLS WATER FEB 2023-2497 04/28/2023 26379 Fremont Road - Irrigation…061-1480-6364 157.62 PURISSIMA HILLS WATER FEB 2023-2498 04/28/2023 26379 Fremont Road - Heritage… 061-1480-6364 272.80 PURISSIMA HILLS WATER FEB 2023-2500 04/28/2023 Little League Field - 1/3-2/1/23 011-5100-6364 147.11 PURISSIMA HILLS WATER FEB 2023-2501 04/28/2023 27400 Purissima Road - Corp Ya…061-4300-6364 49.27 PURISSIMA HILLS WATER FEB 2023-3112 04/28/2023 Elena & Purissima Sewer Lift Sta…051-4800-6364 35.08 PURISSIMA HILLS WATER FEB 2023-3760 04/28/2023 26379 Fremont Road-Recreatio… 061-1480-6364 35.08 PURISSIMA HILLS WATER FEB 2023-4523 04/28/2023 Fremont Road pathway irrigati… 011-4740-6364 45.76 PURISSIMA HILLS WATER FEB 2023-4643 04/28/2023 Arastradero C2 Pathway Irrigati… 011-4740-6364 35.08 PURISSIMA HILLS WATER MAR 2023-2493 04/28/2023 Stonebrook Ave @ El Monte - 2… 061-4300-6364 72.48 PURISSIMA HILLS WATER MAR 2023-2496 04/28/2023 26379 Fremont Road - LAH - 2/3…061-1480-6364 72.48 PURISSIMA HILLS WATER MAR 2023-2497 04/28/2023 26379 Fremont Road - Irrigation…061-1480-6364 157.62 PURISSIMA HILLS WATER MAR 2023-2498 04/28/2023 26379 Fremont Road - Heritage… 061-1480-6364 187.66 PURISSIMA HILLS WATER MAR 2023-2500 04/28/2023 Little League Field - 2/3-3/1/23 011-5100-6364 459.29 PURISSIMA HILLS WATER MAR 2023-2501 04/28/2023 27400 Purissima Road - Corp Ya…061-4300-6364 63.46 PURISSIMA HILLS WATER MAR 2023-3112 04/28/2023 Elena & Purissima Sewer Lift Sta…051-4800-6364 49.27 PURISSIMA HILLS WATER MAR 2023-3760 04/28/2023 26379 Fremont Road-Recreatio… 061-1480-6364 35.08 PURISSIMA HILLS WATER MAR 2023-4523 04/28/2023 Fremont Road pathway irrigati… 011-4740-6364 45.76 PURISSIMA HILLS WATER MAR 2023-4643 04/28/2023 Arastradero C2 Pathway Irrigati… 011-4740-6364 35.08 Vendor V0980 - PURISSIMA HILLS WATER Total: 3,080.46
Vendor: QOVO01 - QOVO SOLUTIONS, INC.

QOVO SOLUTIONS, INC. 26-5675.1 04/13/2023 CAMERA & STORAGE/INSTALLA… 041-6900-6622 6,124.61 Vendor QOVO01 - QOVO SOLUTIONS, INC. Total: 6,124.61
Vendor: RAHMAN01 - RAHMAN, SHAHRIAR & ANIQA SHAMA
RAHMAN, SHAHRIAR & ANIQA … FM19-0002 04/13/2023 REFUND DEPOSIT 1662 INDIGO… 011-0000-2301 129,000.00 Vendor RAHMAN01 - RAHMAN, SHAHRIAR & ANIQA SHAMA Total: 129,000.00 Vendor: SABRO95131 - SABRO COMMUNICATIONS, INC.

SABRO COMMUNICATIONS, INC. 2530-LAH 04/28/2023 LABOR & MATERIALS SNACK SH…041-6900-6623 1,250.00 Vendor SABRO95131 - SABRO COMMUNICATIONS, INC. Total: 1,250.00

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 11 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION SANTA CLARA COUNTY CITY M… 03.29.23-MEM 04/28/2023 SCCCMA MEMBERSHIP DUES 2… 011-1200-6302 600.00 Vendor SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION Total: 600.00 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERIFF…1800085379 04/28/2023 LAW ENFORCEMENT SERVICES … 011-2100-6152 174,463.83 SANTA CLARA COUNTY SHERIFF…1800085379 04/28/2023 LAW ENFORCEMENT SERVICES … 021-6100-6152 12,076.50 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 186,540.33 Vendor: SHARP_JPA - SHARED AGENCY RISK POOL
SHARED AGENCY RISK POOL SHARP-2023-017 04/28/2023 WORKERS COMPENSATION M… 061-1470-6029 20,070.50 Vendor SHARP_JPA - SHARED AGENCY RISK POOL Total: 20,070.50 Vendor: SMITH04 - SMITH, BARRY
SMITH, BARRY 4.5.2023 04/13/2023 FOOD & NAMETAG FOR NEIGH… 021-6100-6399 293.58 Vendor SMITH04 - SMITH, BARRY Total: 293.58
Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7372210995-0-2 04/13/2023 DESK SUPPLIES ORGANIZER 061-1480-6398 70.91 STAPLES BUSINESS CREDIT 7373732585-0-1 04/13/2023 SOFTSOAP & ODOR ELIMINATOR 061-1480-6398 112.07 STAPLES BUSINESS CREDIT 7374738627-0-1 04/13/2023 STAPLER, 11X17 30% REC COPY …061-1480-6301 127.41 STAPLES BUSINESS CREDIT 7374738627-0-1 04/13/2023 PAPER PLATES 061-1480-6398 50.19 STAPLES BUSINESS CREDIT 7606383404-0-1 04/13/2023 100% RECY PADS, RECY 6X9 ST… 061-1480-6301 210.12 STAPLES BUSINESS CREDIT 7606655486-0-1 04/13/2023 POSTITS, FLAGS/TABS, 1" TABS,… 061-1480-6301 215.53 STAPLES BUSINESS CREDIT 7606655486-0-1 04/13/2023 TEA, COFFEE CREAM, SUGAR, P… 061-1480-6398 210.49 STAPLES BUSINESS CREDIT 7606655486-0-2 04/13/2023 RECY MESSGE PAD WYWO 061-1480-6301 35.95 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,032.67 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1020714 04/13/2023 SAND FOR SANDBAGS - EOC RE… 061-4300-6399 726.16 STEVENS CREEK QUARRY 1020807 04/13/2023 SAND FOR SANDBAGS - EOC RE… 061-4300-6399 1,094.74 STEVENS CREEK QUARRY 1021017 04/13/2023 SAND FOR SANDBAGS - EOC RE… 061-4300-6399 216.88 STEVENS CREEK QUARRY 1027111 04/13/2023 QUARRY FINE & WASHED SAND 061-4300-6398 462.35 STEVENS CREEK QUARRY 1028193 04/28/2023 BOULDERS 3.24.23 011-4500-6143 576.18 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 3,076.31 Vendor: STUART01 - STUART, JIM
STUART, JIM 4.5.2023 04/13/2023 REFUND AUCTION SALES TAX 3… 011-0000-4810 368.05 Vendor STUART01 - STUART, JIM Total: 368.05
Vendor: GOLDEN94088 - THE GOLDEN GATE LIONEL RAILROAD CLUB THE GOLDEN GATE LIONEL RAIL…03.27.23 04/28/2023 GOLDEN GATE LIONEL RAILROA… 011-4120-6361 100.00 Vendor GOLDEN94088 - THE GOLDEN GATE LIONEL RAILROAD CLUB Total: 100.00 Vendor: TMT95131 - TMT ENTERPRISES, INC.

TMT ENTERPRISES, INC. 15891 04/28/2023 GOLD FINES AROUND PROP 68 … 041-6900-6623 684.96 TMT ENTERPRISES, INC. 15892 04/28/2023 GOLD FINES AROUND PROP 68 041-6900-6623 1,208.01 TMT ENTERPRISES, INC. 16144 04/28/2023 FREMONT RD PATHWAY REPAIR 011-4740-6125 704.10 Vendor TMT95131 - TMT ENTERPRISES, INC. Total: 2,597.07 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIAT… 9910 04/28/2023 For Media and Communication …011-1100-6199 1,375.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,375.00 Vendor: SUN64180 - UNION SECURITY INSURANCE COMPANY
UNION SECURITY INSURANCE C… 925773-0001-4.14.23 04/28/2023 EMPLOYEE AD&D - MAY 2023 061-0000-2225 116.08 UNION SECURITY INSURANCE C… 925773-0001-4.14.23 04/28/2023 EE LIFE & ADD ADJUST - MAY 2… 061-0000-2225 100.57 UNION SECURITY INSURANCE C… 925773-0001-4.14.23 04/28/2023 EMPLOYEE LIFE - MAY 2023 061-0000-2225 899.62 UNION SECURITY INSURANCE C… 925773-0001-4.14.23 04/28/2023 LTD BENEFIT - MAY 2023 061-0000-2226 1,352.91 Vendor SUN64180 - UNION SECURITY INSURANCE COMPANY Total: 2,469.18 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 11932-A-2 04/18/2023 LETTERHEAD & ENVELOPES-REP…061-1480-6398 3,127.67 UNITED CRAFTSMEN INC 11983 04/28/2023 PRINTING OF 250 BUSINESS CA… 011-1000-6304 65.47 UNITED CRAFTSMEN INC 11983 04/28/2023 PRINTING OF 250 BUSINESS CA… 011-1200-6304 130.94 UNITED CRAFTSMEN INC 11983 04/28/2023 PRINTING OF 250 BUSINESS CA… 061-4300-6398 65.50 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 3,389.58

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 12 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-13569986 04/28/2023 SEWER PUMP ISSUE-WWB RES… 011-4120-6361 367.38 UNITED SITE SERVICES INC 114-13569986 04/28/2023 SEWER PUMP ISSUE-WWB RES… 051-0000-6398 367.37 UNITED SITE SERVICES INC INV-01556736 04/28/2023 STD RESTRM 3.13-4.09.23 011-5300-6398 70.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 805.67 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 497991935 04/13/2023 SHARP COPIER EQUIPMENT CO… 061-1480-6402 1,448.52 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,448.52 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 150121 04/28/2023 FLEET FUEL 061-4400-6342 1,974.25 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,974.25 Vendor: VERIZON02 - VERIZON COMMUNICATIONS INC
VERIZON COMMUNICATIONS I… 306000043411 04/13/2023 VEHICLE TRACKING SUBSCRIPTI… 061-1480-6398 104.70 Vendor VERIZON02 - VERIZON COMMUNICATIONS INC Total: 104.70 Vendor: VERIZON75266 - VERIZON WIRELESS
VERIZON WIRELESS 9930853735 04/13/2023 PARKS & REC SPECIALIST 011-1000-6362 58.57 VERIZON WIRELESS 9930853735 04/13/2023 CITY MANAGER 011-1200-6362 58.57 VERIZON WIRELESS 9930853735 04/13/2023 CITY CLERK 011-1300-6362 58.57 VERIZON WIRELESS 9930853735 04/13/2023 ADMIN SERVICES DIRECTOR 011-1400-6362 58.57 VERIZON WIRELESS 9930853735 04/13/2023 PLANNING DIRECTOR 011-3100-6362 48.57 VERIZON WIRELESS 9930853735 04/13/2023 PLANNING IPAD 011-3100-6362 40.01 VERIZON WIRELESS 9930853735 04/13/2023 BUILDING IPAD 011-3200-6362 40.01 VERIZON WIRELESS 9930853735 04/13/2023 BUILDING INSPECTOR 011-3200-6362 58.57 VERIZON WIRELESS 9930853735 04/13/2023 PUBLIC WORKS TABLET 7783 011-3300-6362 28.51 VERIZON WIRELESS 9930853735 04/13/2023 PUBLIC WORKS TABLET 4882 011-3300-6362 40.01 VERIZON WIRELESS 9930853735 04/13/2023 UTILITY ENGINEERING MANAG… 011-3300-6362 119.60 VERIZON WIRELESS 9930853735 04/13/2023 PUBLIC WORKS TABLET 0736 011-3300-6362 40.01 VERIZON WIRELESS 9930853735 04/13/2023 MIFI 061-1480-6362 40.01 VERIZON WIRELESS 9930853735 04/13/2023 MAINTENANCE WORKER 3362 061-4300-6362 33.44 VERIZON WIRELESS 9930853735 04/13/2023 MAINTENANCE WORKER 4496 061-4300-6362 33.44 VERIZON WIRELESS 9930853735 04/13/2023 MAINTENANCE WORKER 8317 061-4300-6362 33.44 VERIZON WIRELESS 9930853735 04/13/2023 MAINTENANCE SUPERINTENDE… 061-4300-6362 48.57 Vendor VERIZON75266 - VERIZON WIRELESS Total: 838.47
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, LLC 10736 04/13/2023 WATER REIMBURSEMENT 50% … 011-5300-6364 368.55 VICTORIA DYE EQUESTRIAN, LLC 10441 04/28/2023 WATER REIMB- 50% DEC 222 011-5300-6364 179.34 VICTORIA DYE EQUESTRIAN, LLC MAY 2023 04/28/2023 MAY 2023 MANAGEMENT FEE 011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, LLC SPRING CAMP 2023 04/28/2023 SPRING BREAK CAMP 2023 011-5300-6111 10,000.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 13,847.89 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURAN… 8177382722 04/28/2023 VISION COBRA MAY 2023 061-0000-2233 30.79 VISION SERVICE PLAN INSURAN… 817738275 04/28/2023 VISION MAY 2023 061-0000-2233 512.16 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 542.95 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 04.04.23 04/28/2023 PAM'S YOGA FITNESS-WINTER-… 011-4110-6111 990.00 Vendor WALATKA - WALATKA, PAM Total: 990.00
Vendor: WORKPLACE01 - WORKPLACE RESULTS, LLC
WORKPLACE RESULTS, LLC MAR 2023 04/28/2023 MEDIATION & COACHING SVCS… 011-1200-6199 1,137.50 Vendor WORKPLACE01 - WORKPLACE RESULTS, LLC Total: 1,137.50 Grand Total: 1,251,109.10

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 13 of 16
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 783,297.54
019 - ARPA - AMERICAN RESCUE PLAN ACT 8,918.60
021 - COPS FUND 118,214.23
041 - GENERAL CIP FUND 204,698.95
042 - PATHWAYS CIP 8,501.25
045 - DRAINAGE CIP 2,175.31
046 - STREET CIP 11,987.50
051 - SEWER FUND 1,807.21
061 - GENERAL SERVICE FUND 111,508.51
Grand Total: 1,251,109.10
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneous 9,958.68
011-0000-2002 Strong Motion Impl Payab… 917.71
011-0000-2004 SB 1473 - Fee Payable 349.00
011-0000-2301 Planning Deposits 163,559.12
011-0000-2303 Bond Deposits 1,000.00
011-0000-4685 Administrative Charge -3,222.52
011-0000-4810 Miscellaneous Revenue 1,038.58
011-1000-6304 Printing, copying & scanni… 65.47
011-1000-6309 Instruction & Training 165.00
011-1000-6362 Telephone 108.54
011-1100-6199 Other Contract Services 1,375.00
011-1200-6199 Other Contract Services 41,338.19
011-1200-6302 City Membership 1,000.00
011-1200-6304 Printing & Copying 130.94
011-1200-6362 Telephone 182.39
011-1300-6207 Advertising/Publishing 1,538.52
011-1300-6209 Other Program & Proj Con… 200.00
011-1300-6308 Travel & Meetings 769.75
011-1300-6312 Books/Films/Publications 186.24
011-1300-6362 Telephone 108.54
011-1400-6203 Audit & Financial 22,000.00
011-1400-6309 Instruction & Training 165.00
011-1400-6362 Telephone 108.54
011-1500-6112 Legal - Special Projects 44,950.23
011-1500-6201 Legal - City Attorney 12,950.00
011-1700-6304 Printing, copying & scanni… 6,250.00
011-1700-6361 Special Events & Awards 254.44
011-2100-6152 Law Enforcement 174,463.83
011-3100-4702 Attorney's Fees -17,139.20
011-3100-4703 Contract Planner Charge … -8,338.50
011-3100-4707 Contract Geologist Charge… -5,939.69
011-3100-6111 Contract Personnel 28,447.51
011-3100-6175 Contract Services - Billable 25,477.70
011-3100-6178 Geologist Charges - Billable 5,939.69
011-3100-6199 Other Contract Services 3,525.00
011-3100-6309 Instruction & Training 165.00
011-3100-6313 Computer Software 7,370.00
011-3100-6338 Data Service Subscriptions 212.18
011-3100-6362 Telephone 188.52
011-3100-6398 Other General Expense 42.55
011-3120-6111 Contract Personnel 51,535.00
011-3200-6111 Contract Personnel 12,960.25
011-3200-6114 Contract Plan Checks 67,774.16
011-3200-6199 Other Contract Services 85,624.35

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 14 of 16
Account Summary
Account Number Account Name Payment Amount
011-3200-6338 Data Service Subscriptions 212.18
011-3200-6362 Telephone 98.58
011-3200-6398 Other General Expense 135.64
011-3300-6199 Other Contract Services 5,681.25
011-3300-6301 Office Supplies 19.57
011-3300-6309 Instruction & Training 165.00
011-3300-6362 Telephone 328.07
011-4110-6111 Contract Personnel 1,158.00
011-4110-6304 Printing & Copying 2,500.00
011-4120-6361 Special Events & Awards 8,607.03
011-4120-6398 Other General Expense 150.00
011-4500-6143 Storm Drain Repairs 576.18
011-4600-6124 Tree Maintenance 4,500.00
011-4600-6363 Electric 334.05
011-4740-6125 Pathways Maintenance 704.10
011-4740-6364 Water 242.52
011-5100-6118 Facility Maint & Security 70.87
011-5100-6122 Lawncare/Landscaping 134.62
011-5100-6123 Housekeeping 870.00
011-5100-6130 Pest Control 650.00
011-5100-6364 Water 1,099.67
011-5300-6111 Contract Personnel 10,000.00
011-5300-6118 Facility Maint & Security 480.00
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6362 Telephone 52.55
011-5300-6364 Water 547.89
011-5300-6398 Other General Expense 104.68
011-5300-6399 Other Supplies/Materials 389.38
019-6900-6623 Building & Bldg Improve… 8,918.60
021-6100-6152 Law Enforcement 12,076.50
021-6100-6199 Other Contract Services 105,250.00
021-6100-6362 Telephone 456.65
021-6100-6399 Other Supplies/Materials 431.08
041-6900-6122 Lawncare/Landscaping 28,279.78
041-6900-6199 Other Contract Services 25,913.00
041-6900-6206 Engineering Consultants 8,420.00
041-6900-6209 Other Program & Proj Con… 1,752.50
041-6900-6341 Signs 76.56
041-6900-6612 Office Mach & Furn 2,854.69
041-6900-6622 Site Improvements 11,424.33
041-6900-6623 Building & Bldg Improve… 125,978.09
042-6900-6199 Other Contract Services 8,501.25
045-6900-6206 Engineering Consultants 2,175.31
046-6900-6199 Other Contract Services 11,987.50
051-0000-6398 Other General Expense 367.37
051-4800-6118 Facility Maint & Security 75.00
051-4800-6362 Telephone 82.34
051-4800-6363 Electric 1,163.07
051-4800-6364 Water 119.43
061-0000-2204 Deferred Comp Payable 37,188.31
061-0000-2225 Life Insurance Payable 1,116.27
061-0000-2226 Long Term Disability Paya… 1,352.91
061-0000-2233 Dental & Vision Insurance… 5,619.01
061-1470-6029 Workers Comp Insurance … 20,070.50
061-1480-6111 Contract Personnel 10,737.00
061-1480-6118 Facility Maint & Security 1,269.52
061-1480-6122 Lawncare/Landscaping 1,860.00

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 15 of 16
Account Summary
Account Number Account Name Payment Amount
061-1480-6123 Housekeeping 3,369.61
061-1480-6208 Programming & Computer 1,152.00
061-1480-6301 Office Supplies 589.01
061-1480-6303 Postage 400.00
061-1480-6314 Computer Parts 751.87
061-1480-6323 Disposal Services 129.69
061-1480-6362 Telephone 2,752.97
061-1480-6363 Electric 2,479.43
061-1480-6364 Water 1,457.85
061-1480-6398 Other General Expense 3,913.34
061-1480-6402 Office Mach & Furniture … 1,448.52
061-4300-6117 Equipment Maint & Repair 1,307.62
061-4300-6118 Facility Maint & Security 129.78
061-4300-6123 Housekeeping 445.00
061-4300-6311 Training & Safety 396.67
061-4300-6324 Uniforms 712.28
061-4300-6325 Safety Gear 1,023.64
061-4300-6341 Signs 77.91
061-4300-6342 Gas and Oil 152.52
061-4300-6362 Telephone 362.56
061-4300-6363 Electric 292.86
061-4300-6364 Water 393.63
061-4300-6398 Other General Expense 2,502.78
061-4300-6399 Other Supplies/Materials 2,037.78
061-4400-6117 Equipment Maint & Repair 538.40
061-4400-6342 Gas and Oil 2,755.15
061-4400-6506 Non Capital - Vehicles & A… 722.12
Grand Total: 1,251,109.10
Project Account Summary
Project Account Key Payment Amount
**None** 828,156.77
111711 6,250.00
111791 254.44
111804 7,000.13
410215 126,054.65
410216 9,122.50
410220 20,188.00
410224 8,125.00
410225 8,154.41
410227 6,124.61
419301 8,918.60
427913-23 7,151.25
467209 2,175.31
467226-23 11,987.50
CDP23-0001 10,475.71
CDP23-0002 7,989.92
EP20-0154-PB 1,000.00
ER22-0009 993.30
FM19-0002-SUBBOND 129,000.00
FM23-0001 6,778.20
GEO23-0004 2,162.19
GEO23-0005 1,756.22
R4120-1 3,384.15
R4120-25 2,170.00
R4120-3 1,357.50
R4120-5 1,695.38
SD21-0005 594.00

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Expense Approval Report Payment Dates: 04/01/2023 - 04/30/2023 5/5/2023 3:01:11 AM Page 16 of 16
Project Account Summary
Project Account Key Payment Amount
SD22-0056 720.50
SD22-0077 418.00
SP23-0001 387.48
TM22-0002 1,141.80
TM22-0003 1,141.80
TR4169-23 28,279.78
Grand Total: 1,251,109.10

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RECEIVE TREASURY REPORT FOR PERIOD ENDING APRIL 30, 2023
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ended April 30, 2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to fulfill the requirement.

The following attachments provide various financial transaction data for the Town of Los Altos Hills Funds collectively as well as specifically for the Town’s General (Operating) Fund.

DISCUSSION:

In accordance with California government code section 53646 (b) (3), the Town is financially well positioned and able to meet its estimated expenditure requirements for the next six months. As of April 30, 2023, the Town’s financial position (Assets $43.6M, Liabilities $7.1M, and Fund Equity $36.5M) remains very strong and there are no issues in meeting financial obligations now or in the foreseeable future.

Due to time constraints, not all essential adjustments have been incorporated in the current revenue and expenditure. However, the forthcoming report will include these adjustments, which may include but are not limited to payroll, CalPERS payroll liabilities, EFT deposits/transfer, flexible spending, or bank charges. These adjustments will result in an accurate reflection of the fund balance from the previous months.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

AGENDA ITEM #4.C
S.R.

P.P.

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Staff Report Page 2
Treasury Report for Period Ending April 30, 2023
May 17, 2023
2023 CITY COUNCIL WORKPLAN:

The report is for financial transparency and was not specified as one of the City Council’s Workplan in 2023.

FISCAL IMPACT:

There is no fiscal impact for the April 2023 Treasury report.

ATTACHMENTS:

1. Change in Total Fund Balance
Prepared by: Miranda Shum

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Attachment I
Fund Description
Prior Year
Carryforward
7/1/2022
Increase/
(Decrease) July -
March
Current
Revenue
Current
Expenditure Transfer In
Transfer
Out 4/30/2023*
General Fund:

Restricted Fund Balances:

Pension Trust 1,040,671 - - - - - 1,040,671
Committed Fund Balances:

Disaster Contingency Reserve 1,250,000 - - - - - 1,250,000 Pension Contributions Reserve 2,575,000 - - - - - 2,575,000 IT Equipment Replacmenet Reserve 50,000 - - - - - 50,000 Facilities Replacement Reserve 1,902,700 - - - - - 1,902,700 Equipment Replacement Reserve 594,000 - - - - - 594,000 Assigned Fund Balances:

Operating Contingency Reserve 2,071,500 - - - - - 2,071,500 Unassigned Fund Balances:

Unassigned Fund Balance Reserve 8,599,777 171,794 392,726 (920,677) - - 8,243,620 General Fund Total 18,083,648 171,794 392,726 (920,677) - - 17,727,491 Special Revenue
Parks and Recreation 379,996 (4,576) - - - - 375,420
Public Safety 6,104 (61,294) - (118,214) - - (173,404) ** Art Donations 58,578 (24,975) 30 - - - 33,633
ARPA Federal Grants 701,927 642,925 - (8,919) - - 1,335,933 Special Revenue Fund Total 1,146,605 552,080 30 (127,133) - - 1,571,582 Internal Service Fund
Investment in Capital Assets 3,230,577 3,230,577
Unrestricted 779,485 (4,668) - (84,412) - - 690,405
Internal Service Fund Total 4,010,062 (4,668) - (84,412) - - 3,920,982 Sewer Fund
Investment in Capital Assets 7,865,497 7,865,497
Unrestricted 4,177,070 1,058,564 25,164 (22,055) - - 5,238,743 Sewer Fund Total 12,042,567 1,058,564 25,164 (22,055) - - 13,104,240 Trust/Agency
West Loyola Special Assessment 310,746 (10,774) - - - - 299,972 Trust/Agency Fund Total 310,746 (10,774) - - - - 299,972 Capital Projects
General CIP (8,090) (1,087,902) 20,000 (197,248) - - (1,273,240) ** Pathways CIP 1,010,342 10,140 - (8,501) - - 1,011,981
Westwind Barn CIP 196,926 32,157 - - - - 229,083
Drainage CIP 757,452 (21,117) - (2,175) - - 734,160
Street & Road Repairs Capital Projects 745,049 (1,511,880) 16,841 (11,988) - - (761,978) ** CIP Fund Total 2,701,679 (2,578,602) 36,841 (219,912) - - (59,994) Total City 38,295,307 (811,606) 454,761 (1,374,189) - - 36,564,273 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY22/23 independent audit is completed.
**Negative fund balance due to authorized spending of anticipated revenues Town of Los Altos Hills April 2023 Treasurer's Report

CHANGES IN TOTAL FUND BALANCE

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS

FOR THE COUNCIL CHAMBERS AUDIO VIDEO SYSTEMS

UPGRADE PROJECT AND AUTHORIZING STAFF TO ADVERTISE

FOR A FORMAL BID
FROM: Deborah L. Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution approving the Plans and Specifications for the Council Chambers Audio Video Systems Upgrade Project and authorize staff to advertise the project for a formal bid.

BACKGROUND:

In March of this year, the Council awarded a Contract to The Shalleck Collaborative, Inc (Shalleck) to Design Upgrades to the Audio Video (AV) and Broadcast Lighting Systems in the Los Altos Hills City Council Chambers
The audio/visual (AV) equipment for the Council Chambers was originally installed in 2005. Over the years, several upgrades have been made to the system on an as-needed basis.

As the Council is aware, there have been multiple issues with the older pieces of the system breaking down on a regular basis. In discussions with Coda Technologies, AV systems have lifespans, and the current AV system has exceeded its life expectancy and is intermittently failing. In addition, the lighting at the Council Chambers dais needs to be upgraded.

DISCUSSION:

Staff began working with the Shalleck Group in March 2023 to design a system that would work for the City Council Chambers. Staff enlisted the assistance of the Technology Committee, which created an ad hoc committee, to work on the design of the proposed technology in the chambers. The ad hoc committee has met once and provided input. The Technology Committee received further information from the designer on May 10, 2023.

The committee passed a motion to move the project forward with support for advertising for formal bids for the project. There were four members of the committee present, and the vote was unanimous.

AGENDA ITEM #4.D
D.P.

P.P.

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Staff Report to City Council Page 2
Advertise for Bids for Council Chambers AV Project
May 17, 2023
To meet the deadline for installation of November 30, 2023, the designer prepared preliminary plans and cost estimates for the project. Staff is recommending that the City Council approve the Plans and Specifications available in Attachment 2, and authorize staff to advertise the project for a formal bid. Once authorized by the Council, a Notice to Bidders will be published in the Los Altos Town Crier and posted on the Town's website.

Once bids are received, the staff plans to return to Council for an award of the construction contract to the lowest responsible bidder. The following tentative schedule has been developed for the project:

Bids Open June 2023
Council Award Construction Contract June/July 2023
Begin Construction September 2023
Complete Construction November 2023

ENVIRONMENTAL REVIEW
This action is a class one categorical exclusion per Article 19 (Categorical exclusions) section 15301(c). Maintenance of existing facilities of the California Environmental Quality ACT (CEQA) guidelines.
2023 CITY COUNCIL WORK PLAN:

This action is identified on the 2023 City Council Work Plan under Increase Effective Service Delivery & Governance to upgrade the Council Chambers Audio/Video System.

FISCAL IMPACT
The funds in the amount of $450K are included in the Proposed FY2023-24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan.

ATTACHMENT

1. Resolution

2. Project Preliminary Plans and Cost Estimator

Page 66 of 476 ends

Resolution -23 Page 1
RESOLUTION -23

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE CITY COUNCIL

CHAMBERS AUDIO VIDEO PROJECT AND AUTHORIZE ADVERTISEMENT FOR

A FORMAL BID
WHEREAS, the City Clerk and the Los Altos Hills Technology Committee recommend that the project plans and specifications for the City Council Chambers Audio Video Project be approved by Council; and
WHEREAS, the City Clerk and the Technology Committee recommend that the City Council authorize staff to advertise the project for formal bids.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The project plans and specifications as described in the staff report to the City Council for the agenda item are hereby approved.

2. The City Clerk’s Department is authorized to advertise the City Council Chambers Audio Video Project for formal bids.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 17th day of May 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
ATTEST:
______________________________
Deborah L. Padovan, City Clerk
Attachment 2

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1553 MLK Jr. Way Berkeley, CA 94709 tel 415-956-4100 fax 415-840-0494

TRANSMITTAL / MEMO
Project: Los Altos Hills Council Chambers
Date: May 5, 2023 Via: e-mail
Fax:

To: Deborah Padovan, MMC
City Clerk
[email protected]
Tel: 650-947-2513
From: Ian Hunter, CTS-D
Re: Production Systems Budgets – 100DD # of pgs.
including cover:
1 Below are listed the budget recommendations for production systems. Please forward this to the Cost Estimator for the project for inclusion in the total estimate. The recommendations below are listed in 2023 dollars and do not include General Contractors mark-up and general conditions or overall contingencies.

Changes since 4/13/2023 in blue.

1. Council Chambers
Presentation/Broadcast AV Systems $410,000 $390,000
Includes audio DSP, wireless mics, wired mics @ dias & public speaker podium, ceiling loudspeaker system, FM-type assistive listening, HD 4k video projector w/ 79’x140” 90”x 160” roll-down screen, monitors at dias. IP-based AV matrix router for presentation systems. Touchscreen control system.

LimiTimer system. Includes complete HD broadcast system with (4) PTZ cameras & (1) fixed camera, broadcast switcher w/ CG, router, digital audio mixer, hard disk recorder, control room furniture.

Wire, pull and complete installation.

2. Broadcast Lighting
AV Systems – Section 274116 $45,000
Installed cost for LED fixtures at existing lighting positions with mounting and softbox accessories.

DMX distribution for fixture control. Simple controls and integration with AV control system. Includes wire, pull and system integration and installation.

3. Loose Equipment/FFE
Loose/Portable AV Systems $5,000
Allowance to includes portable equipment (mics, stands, cables, etc.), press box.

END OF REPORT
Attachment 3

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SECTION 27 41 16 – AUDIO VIDEO SYSTEMS
PART 1 - GENERAL

1.1 SUMMARY:

A. Section Includes: Services as listed herein and related to the furnishing, installation, and commissioning of audio, video and communications equipment.

B. Related Documents: The Conditions of the Contract and Division 01 – General Requirements apply to this section as fully as if repeated herein.

C. Related Sections: Coordinate with the following sections in carrying out this work:

1. Section 11 61 83 – Production Lighting Control

1.2 REFERENCES:

A. Comply with all national, state and local regulations and the procedures and requirements of the local authorities. In the event of conflict between these specifications and the applicable regulations, the more stringent shall govern.

B. Equipment shall be provided in accordance with the related trade and regulatory guidelines including but not limited to UL/ETL, NEC, IEEE, and all manufacturer’s recommendations and requirements. Contractor shall be responsible if work under their control voids or jeopardizes manufacturers’ warranties.

C. Labor shall be provided in accordance with applicable labor regulations and practices.

D. Reference Standards

1. Provide the most current AV and associated industry standards. Standards organizations include, but are not limited to:
a. AES – Audio Engineering Society
b. ANSI – American National Standards Institute
c. AVIXA (Infocomm) – Audiovisual and Integrated Experience Association d. CEA – Consumer Electronics Association
e. EIA – Electronics Industries Association of America
f. ICEA – Insulated Cable Engineers Association
g. IEC – International Electrotechnical Commission
h. IEEE – Institute of Electrical and Electronics Engineers i. ISO – International Organization for Standardization j. NARA – US National Archives and Records Administration k. NCTA – National Cable and Telecommunications Association l. NEC – National Electrical Code
m. NFPA – National Fire Protection Association
n. SMPTE – Society of Motion Pictures and Television Engineers o. TIA – Telecommunications Industry Association
p. UL – Underwriter Laboratories Incorporated

1.3 DEFINITIONS:

A. Refer to the General Conditions for definitions.

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B. Architect: For the scope in this Section, authorized personnel representing Owner and the Theater Consultant.

C. Contractor: Contractor/Manufacturer responsible for the work of this section. Note:

Where work relates to other trades, the trade will be identified by name preceding the word contractor or by the associated division.

D. Owner: Authorized personnel representing the ultimate occupant of the completed project site. Also: Client; User; Operator.

E. Install: Integrate into proper location on the project site.

F. Provide: Furnish and install, unless otherwise noted G. Technical Definitions:

1. SDI - Serial Digital Interface (HD- resolutions up to 4:2:2 10-bit 1080p30; 3Gresolutions up to 4:2:2 10-bit 1080p60; 6G- Resolutions up to 4:2:2 10-bit 4K-UHD including 4:4:4 10-bit 1080p60; 12G- resolutions up to 4:2:2 12-bit 4K-UHD including 4:4:4 10-bit 4K-UHD p60)

2. 4K-DCI- 17:9 Digital Cinema 4K resolution at 4096x2160

3. 4K-UHD-Computer/Video UHD resolution at 3840x2160

4. AFF - Above Finished Floor

5. ALS - Assistive Listening System

6. ASM - Assistant Stage Manager

7. AV - Audiovisual

8. A/R - As Required

9. BYOD- Bring your own device

10. CAT - Category (i.e., Category 5e, 6, 6a, 7, etc.)

11. CATV - Cable Television or Community Antenna Television

12. CC - Closed Captions

13. CCU - Camera Control Unit

14. CFCI - Contractor-Furnished Contractor-Installed

15. DI - Direct Injection Box

16. DP - DisplayPort

17. DSP - Digital Signal Processor

18. EAE - Electro-acoustic Enhancement

19. HD - High Definition

20. HDMI - High Definition Multimedia Interface

21. I/O - Inputs/Outputs

22. MATV- Master Antenna Television

23. MIX - Sound Operator Position

24. MM - Multimode (Fiberoptics)

25. MPEG- Moving Picture Experts Group

26. OC - Open Captions

27. OFCI - Owner-furnished Contractor-Installed

28. OFOI - Owner-furnished Owner-Installed

29. RF - Radio Frequency

30. RX - Receiver

31. SD - Standard Definition

32. SM - Singlemode (fiberoptics); or Stage Manager (Production)

33. TD - Technical Director

34. TX - Transmitter

35. USB - Universal Serial Bus

36. UPS - Uninterruptible Power Supply

37. VIF - Verify in Field

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1.4 SYSTEM DESCRIPTION:

A. General

1. Several pieces of existing equipment will be reused. See the equipment list for a complete listing.

B. Demolition

1. It is under the scope of this work to provide demolition services at locations as indicated in the drawings and specifications.

2. The contractor shall remove existing AV equipment that will not be re-used, and notify the Owner’s Representative when ready.

3. Any existing wiring that will not be re-used shall be removed from conduit and transferred to owner.

4. See AV systems equipment list for items that are to be removed.

C. Building-Wide AV Network

1. The AV systems primarily operate using an IP backbone. In order for this to work properly, care must be taken to properly configure the network systems in a clear, expandable and cohesive manner.

2. The AV network will run independent of the building-wide data network, with some exceptions where internet or building data access is required.

3. Coordinate with internal IT forces.

D. Council Chambers

1. Audio Systems
a. The reinforcement audio system is comprised of an automatic mixer system with automatic echo cancellation, and integrated VOIP hybrid. b. The internal programming of the DSP is under the scope of this work, and shall be submitted for approval during the shop drawing process. The contractor is responsible to provide standard & customary DSP blocks, including necessary EQ, protection limiting, etc.
c. Connect to the existing VOIP system, and coordinate with the Owner’s IT forces for complete configuration. The clerk should be able to make & receive calls using the VOIP system and the in-room microphones & speakers.

Provide dialing and volume controls as are typical & customary. d. Four channels of wireless microphone shall be provided, complete rechargeable batteries, drop-in chargers, remote antennas, and antenna combiner.
e. The loudspeaker system is comprised of zoned ceiling-mounted speakers and a network-based multi-channel amplifier.
f. A conferencing/discussion system shall be provided, with both delegate and chairman units. The system shall support remote microphone control, request-to-speak queuing, and interface to third party controls for individual microphone control.
1) Configure all units with push-to-talk initially.

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2) Each conferencing unit shall have a pluggable microphone. 3) Configure the unit on the control network.
4) Configure for multiple meeting presets (ie- City Council, Planning, Public Safety, etc) as directed by owner.
5) Provide training as indicated in the specifications. g. At the public lectern, a wireless microphone shall be provided. On/off control shall be available at the mayor’s position, as well as the system control touchpanels.
h. All functions necessary to operate a meeting shall be accessible from the touchpanels located at the video control suite and the clerk’s position at the dais.
i. An audio and data patchbay and patchcords shall be provided.

2. Assistive Listening
a. An ADA-compliant FM-based assistive listening system shall be reused.

3. Video Systems- Presentation
a. An IP-based production video switching and routing system with scaling shall be provided to handle signals from all video devices. All input and output devices shall use CAT6A/STP cable as the means of transport to the AV rack room, where the ethernet switch is located. The switcher shall be fully HDCP compliant and support EDID.
1) It is within the scope of this project to completely define and configure the EDID table. The presentation system shall operate at 4k/60, 4:4:4 HDR 8-bit natively, with scaling as needed.
2) Audio from the IP-based switching system shall be fed to the audio DSP via AES67 protocol.
b. A BYOD receiver shall be provided. Coordinate with owner’s IT staff for proper configuration on the WiFi network.
c. A CATV tuner & rackmount TV shall be provided for utility viewing at the equipment rack.
d. A 4k/UHD capable (using quad-pixel drive) laser-source video projector shall be provided. Provide lens and mount as needed.
e. A motorized roll-down projection screen shall be provided. The The projection screen shall be mounted into the existing soffit, and provided with the following:
1) Motorized
2) Low Voltage Control Unit
3) 1.6:1 aspect ratio
4) TecVision ALR front projection surface with black backing, ALR and 0.9 gain.
5) Case color as determined during submittal phase.
6) Additional black drop shall be provided as necessary to allow the bottom of the screen to hang at 4’-0” above floor in regular use.

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7) An extra 12” of black drop beyond that required shall be provided to accommodate unforeseen field conditions.
8) Sized as indicated in the 274116-A equipment list.
f. At council member locations:
1) Install owner-provided CPU’s at each station. Provide a 22” touchpanel on ergo-style mount.
2) The user shall have a button to select between local CPU or presentation feed.
3) Cable shall be routed internal to the monitor mount, and dressed in an aesthetically pleasing manner. Presentation signal shall be fed to the monitors via HDMI distribution amplifiers and local 2x1 HDMI switches located under the dais.
4) Move existing 120VAC/USB power device from inside table cubby and surface-mount on top of table as shown in the drawings. g. At staff locations:
1) Install owner-provided CPU’s at each station. Provide a 22” standard monitor on ergo-style mount.
2) Cable shall be routed internal to the monitor mount, and dressed in an aesthetically pleasing manner. Presentation signal shall be fed to the monitors via HDMI distribution amplifiers and local 2x1 HDMI switches located under the dais.

4. Broadcast Systems
a. A broadcast-style production video switcher with integrated multiviewer, video playback from HDD, and CG software shall be provided with all accessories as shown in the equipment list and in the drawings.
b. The broadcast system shall operate at 1080/29.97p.
c. Provide the switcher with the following:
1) Configure Newtek Live Panel to allow for basic controls to be accessed via weblink on iPad and/or CPU. Controls should include everything needed to start and switch a very simple meeting from an iPad or CPU. 2) Live panel configuration shall include up to (10) macros. Work with staff to configure the macros as desired to make remote operation as simple as possible.
3) Base Tricaster configuration shall include (8) separate recallable configurations, to match the various use cases. Work with staff to configure as desired.
4) Setup the Tricaster with preset recalls, to be triggered by button presses on the dias microphones using IP connections and programming as necessary. Configure up to (20) preset/macros to be triggered by button press on the mic units. The recall shall include PTZ camera position, CG/Titlebug recall, switcher input to match active camera and other routing/switching configurations as needed. This function shall allow for simple automation to allow basic meetings to operate with minimum operator intervention.

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5) Configure the Tricaster for triggering presets/macros via audio input. This will require bringing individual mic audio into the Tricaster via Dante connection. This function, when active, shall allow an alternate mode for simple automation.
6) Reference the Newtek Automation Guide and the Televic API and Camera Control documents. Coordinate with both manufacturers for best method of implementing automation.
7) Configure the switcher to accept audio via AES67/Dante connection from the audio DSP. Setup the internal mixer with typically-used audio feeds and configure complete.
8) Configure the switcher control surface for PTZ camera controls. d. Configure the system to natively operate using NDI signals. A separate SDI setup using the router shall be provided as a backup, in case the main switcher fails.
e. The video switcher shall be configured and programmed to be fully operable and be delivered in a “turn-key” manner.
f. One 43” 4k/UHD LCD monitor shall be provided for use with the switcher’s multiviewer outputs.
g. Provide a reclocking 3G-SDI router with clean-switch. Configure the router as an SDI backup to the main switcher setup.
h. Provide signal processing, sync and DA units as indicated. i. Provide powered, rack mount audio monitoring device with video preview. j. Provide (4) pan/tilt/zoom cameras with SDI and NDI connectivity. Provide wall mount bracket, remote power supply, and install complete. k. Provide (1) fixed-view camera with 3G-SDI output as a confidence camera.

Provide lens for wide shot of the dias, and balance as needed to match the PTZ cameras.
l. Connect a downscaled SDI feed with embedded audio from the router to the existing CivicPlus encoder unit, and confirm proper operation with technical personnel.
m. Connect a downscaled SDI feed with embedded audio from the router to the existing CATV encoder unit, and confirm proper operation with technical personnel.
n. Provide one hard-drive-based rack mount recorder. Connect input/output to the router, and provide additional media as indicated.
o. Provide two soft-codec interfaces and computers for soft-codec integration with the system, complete with Zoom compatible I/O units as indicated. p. Provide operations & monitoring computer, and load all software needed to configure and monitor all equipment including:
1) QSC audio system
2) Shure wireless mics
3) VSI video routing system
4) Panasonic projector
5) Panasonic cameras
6) Marshall camera (via 485 converter)
7) Newtek switcher
8) Blackmagic router, recorder
9) Televic system

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q. Configure all system computers for remote KVM management thru the VSI system. From either control room or clerk station, users shall be able to remote control/monitor any CPU.
r. Provide a complete bulletin board and playout server/recorder. Facilitate manufacturer training with the user group and establish a base setup for use with the outgoing CATV feed.
s. Several video scalers, converters, and a sync/test generator shall be provided. t. Manufacturer training & setup time shall be provided as part of this scope. u. Extended warranties shall be provided as indicated.

5. Control System
a. A touch screen-based control system shall be provided for control over all applicable AV devices.
b. 10” color touchscreens with table base shall be provided at the control booth and the clerk and staff position at the dais.
c. A mute button shall be provided at the mayor’s position, with clear “mute on/off” engraving provided. This shall mute the public speaker’s podium feed.

The control shall also be available from the touchpanel. d. Provide a dedicated gigabit Power-Over-Ethernet switch for control system use.
e. All control system programming is the responsibility of the AV contractor and shall be submitted during the shop drawing phase for approval. See control system section below.

6. Public Speaker Timer
a. Provide a public speaker timing system, complete with clock/signal units at the wall and dias. The master control device shall be located at the clerks’ station. b. A central power supply shall be located in the AV equipment rack. Follow all manufacturer recommendations for connection and configuration. c. Provide a speaker timer accessory to allow the clock to show on video, and integrate into the system.
1) The speaker timer clock shall be able to be showed on the outbound broadcast as needed.
2) Use NDI as transport to the broadcast switcher.
3) The clerk and/or broadcast staff shall be able to view the timer CPU as needed via USB/KVM connection.

7. Utility/General
a. Provide stamped, engineered structural drawings for all mounting assemblies. b. Reuse existing equipment racks.
c. Power new power conditioning, sequencing and UPS units as indicated.

Configure the sequencing units to shut down non-essential hardware with the system is shutdown.
d. Provide all required mounting hardware necessary.

8. Furniture

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a. Provide a complete broadcast work surface & rack system as indicated in the drawings. The system should generally include the following items:
1) Base units w/ continuous laminate work surface with standard edge 2) Video display stands & mounts
3) Turret-style rack cabinets
4) Pull-out keyboard shelves
5) Rear track system
6) Casters for entire system
7) Covers, doors, rack rails, stringers, data/power cable management, and other accessories as needed for a complete system.
8) Laminate finishes shall be selected from the manufacturer’s standard line.

Submit options for review.
9) Any quote number is referenced in the equipment list to give a basis of design only. Confirm the system fits in the field prior to ordering and submit finish cards for review as part of the submittal process.

9. Control System Programming
a. Touchpanels shall be configured with the most often-used device functions.

Do not attempt to put every possible device function on the touchpanel. b. The touchpanel shall be configured to work in two modes: Council Meeting and Community Room.
c. Provide the following minimum feature set at the control booth touch panel (master control):
1) System Power On/Off
2) Automixer, Wireless Mics, Dias Mics, Video Source & Main System Volume
3) Audio break away with select or audio-follows-video mode 4) Individual microphone mutes for dias, staff and podium positions. 5) Projector On/Off & mute
6) Projection Screen Up/Down/Stop
7) Matrix Switcher controls (source, routing)
8) Conferencing CPU controls (mic mutes, recording, etc) 9) Audio controls from audio DSP to broadcast system
10) Audio conference controls (dialer, speed dial, all volume controls) d. Provide the following minimum feature set at the clerk’s touch screen panel:
1) System Power On/Off
2) Wireless Mics, Dias Mics, Public Podium Mic, Video Source & Main System Volume
3) Audio conference controls (dialer, all volume controls) 4) Individual microphone mutes for dais, staff and podium positions 5) Projector On/Off & mute
6) Projection Screen Up/Down/Stop
7) Matrix Switcher controls (source, routing)
8) Conferencing CPU controls (mic mutes, recording, etc)

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e. Provide (4) Macro command buttons on main page, to be determined by owner during the submittal period. Macros may include: “council meeting”, “watch movie”, “staff presentation” or similar.
f. Touchpanel programming is the responsibility of the contractor. An outline has been made above, but does not include all functions required. The contractor is responsible to design a graphic user interface using the following guidelines:
1) In automatic mode, use must be able to complete any function within two button presses.
2) More important functions shall be more prominent on the interface. 3) Like functions shall appear at the same place on every screen. 4) Nesting menus are not allowed.
g. The base template for the touchpanel shall be from the stock manufacturer line, with customization as necessary. The template colors shall be modified to match organization’s colors, and the splash screen shall show the organization’s logo.

E. Network Configuration

1. Coordinate IP address ranges and assignments with the Owner’s IT forces for all AV devices.

2. AV systems that operate on IP-based networks shall be properly configured, using manufacturer-recommended settings.

3. Unless otherwise noted in the Contract Documents, provide separate network switches and network architecture for each AV system network. If AV system networks are indicated as sharing network switches and associated architecture, each network shall be separated into one VLAN per sub-system.

4. It is within the scope of this section to fully coordinate with Owner’s IT forces for proper network configuration, and to provide a properly designed, fully documented network system.

F. Loose Equipment

1. Provide portable equipment as listed in the equipment list.

2. On all loose cables, provide a color heatshrink label or engraved shell reading “Los Altos Hills”, and an affixed Velcro cable tie. Color of heatshrink or connector boot shall determine length. Patchcords need not be labeled. Use the following color scheme:
a. 10’ or less: White
b. 25’: Orange
c. 50’: Green
d. 100’: Red
G. Service Level Agreement (SLA)

1. Provide a 1-year service level agreement (SLA) with the following:
a. Unlimited remote helpdesk support from 7am to midnight.

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b. Preventative maintenance visits (quarterly)
c. Loaner equipment during repair period
d. Emergency/Priority response service call option (added cost, per occurrence)

2. Provide option to extend the SLA on a yearly basis.

1.5 CURRENT TECHNOLOGY:

A. Only the most current hardware and software shall be provided. In no case will discontinued or superseded products be acceptable. If the manufacturer has developed and successfully released products that meet or exceed the criteria within this specification, the Contractor shall notify the Architect and submit the new product for review. If accepted, the products shall be provided at no additional cost to the Owner. Software upgrades and authorized support services for its proper integration into the system shall be provided at no cost to the Owner throughout the warranty period.

B. In the event of known product defaults or recall, the Contractor shall immediately notify the Architect and make immediate arrangements for remedy.

C. None of the stipulations herein shall be grounds for revision to the Project schedule.

D. See related procedures under Warranties in this Section.

1.6 SUBSTITUTIONS:

A. All requests for substitutions from the specified materials, assemblies or related services shall be submitted for review by Architect in accordance with Section 01 – Substitution Procedures. Requests shall be made in a timely fashion to not affect the Project schedule in either case of the substitution being accepted or rejected.

B. Documentation for the substitution shall be submitted with supporting material and shall including the related information for the item as specified so that equivalence can be demonstrated. The burden of proof rests solely upon the Contractor. The Architect shall be the sole evaluator of the fitness of the substitution.

C. All expenses related to the substitution including, but not be limited to, all fees and expenses incurred in the evaluation of the substitution, and any effect on the costs and schedule of other trades whether or not the substitution is accepted, shall be borne by the Contractor.

1.7 SUBMITTALS:

A. General:

1. If permitted under Section 01– Submittal Procedures, all submittals shall be made in electronic format.
a. Files shall be in .pdf format and submitted electronically. b. Clearly indicate submittal number and description in the file name of the document.
c. Each document shall be a separate file.
d. Markups will be made electronically, and the submittal returned via electronic means.

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2. Submittals shall be made in a timely fashion so as to not affect the Project schedule and shall allow for adequate time for review and resubmittal. Partial submittals will not be acceptable and will be returned without review.

3. Submittals shall be reviewed, and field dimensions verified prior to commencing acquisition for, and fabrication of the Work in this section. All services and parts of the work in this section shall be verified through the submittal process.

4. Acceptance of any submitted data or shop drawings for material, equipment, apparatus, devices, arrangement and layout shall not relieve contractor from responsibility of furnishing same of proper dimensions and weight, capacities, sizes, quantity, and installation details to perform efficiently the requirements and intents of the systems design. Such acceptance shall not relieve the contractor from responsibility for error, omissions or inadequacies of any sort on submitted data or shop drawings.

5. Copies of contract drawings will not be accepted as shop drawings and will be returned without review.

B. Prior to commencing work on shop drawings, the contractor shall facilitate a meeting between the contractor and Architect and their consultant to “walk through” the AV systems.

C. Conduit, Backboxes and Electrical Systems Verification Letter:

1. Within 30 days of contract award, the AV contractor shall review all relevant information pertaining to the AV systems low-voltage conduit, backboxes, and line voltage electrical work to be performed by Division 26. A formal memo, indicating acceptance (or desired changes) of the Contract Drawings shall be provided.

Failure to provide this memo indicates acceptance of, and liability for, the conduit, backboxes and electrical systems as indicated in the Contract Drawings. a. Coordinate conduit/wire routing, sizing, and quantities with Division 26.

Routing shall be designed to minimize overall conduit/wire length. Refer to industry and manufacturer requirements regarding maximum wire length for all AV systems and indicated operating formats. Submit RFI’s for any wire/conduit runs that are anticipated to be over recommended maximum lengths. If installed lengths exceed maximum wire length recommendations, the Contractor is required to provide alternative infrastructure or equipment to meet the AV systems operational requirements.

2. If the contractor chooses to exercise the option to place conduit in-slab and ongrade or under-slab and in-grade, the contractor shall submit a revised AV conduit riser with new conduit size calculations using cables from the “wet-rated” AV cable schedule. See section 260535 for additional information D. Shop Drawings:

1. Submit full-size (minimum 30” x 42”) scaled shop drawings that show the following:
a. Installation requirements and mounting conditions.
b. Provide stamped structural drawings by a structural engineer licensed in the state in which the project takes place showing complete mounting details for all AV devices over 20 pounds.

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c. Full system riser diagram(s) illustrating interconnection of system components, wiring requirements, back box sizes and any special installation considerations.
d. Block diagrams, showing equipment interconnection.
e. Equipment rack and patchpanel drawings.
f. Full-scale drawings of custom plates.
g. Run sheets or field wiring drawings.
h. Equipment modification drawings, including statement of purpose for modification and agreement to provide full manufacturer warranty, if modifications cause a voided warranty.
i. Final schematic drawings of any custom circuitry.

E. AV Control System Touchpanels:

1. Provide a hosted web link for approval of working touchpanel files. a. This generally requires the contractor to setup and host an active control system processor, with a secure web link to allow remote parties to view & control.

2. The AV contractor is responsible for design of touchpanel layouts, but shall be subject to consultant and Architect approval.
a. If the organization has an existing template, the AV contractor shall use that template and modify as needed to suit the project.

F. Product Data:

1. Submit a detailed equipment list, including manufacturer, model number, description and quantity for each item.

2. Do not submit equipment cut sheets, except for custom or non-standard devices.

G. Color Data:

1. Submit spreadsheet with color schedule for all equipment and devices, including custom plates, speakers, racks, furniture, etc. Room name and number shall be listed.

2. Show standard color options to allow design team to select.

3. Where no option for color is available, indicate as much.

H. DSP Programming:
a. Internal DSP programming (submit as software file)
I. Samples:

1. Submit samples for review if requested. Samples may include, but are not limited to:
a. Connector, panel and cable assemblies
b. Panel finish samples

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c. Custom switch, button or similar assemblies
J. Record Documents: Submit record documents in accordance with Section 01.

1. At time of final acceptance, submit regulatory listings and certifications as required by prevailing building codes.

2. Submit electronic “as-builts” including:
a. Shop drawings, product data, operations and instructions manuals for all products provided.
b. Equipment list, with manufacturer, model number, and serial number for all installed devices.
c. Electronic backup of control system programming.
d. Electronic backup of DSP systems programming.
e. Care and maintenance instructions, service line and online contacts. f. Warranty documents.
g. Key list, showing the following for all keys in the system: device name and model number, system controlled, key model number or other replacement identifier, tech support number for equipment manufacture, and thumbnail picture of device.

3. Additionally, a USB thumb drive with all final configuration files for all system equipment (ie- control system, DSP system, etc.) shall be provided to the job site.

The drive should be labeled and zip-tied inside the rear of the equipment rack.

1.8 WARRANTY:

A. Warranty shall provide coverage of material and product defects and assembly workmanship or installation for a period of two years following the date of acceptance by the Architect.

B. Items under warranty shall be serviced to the satisfaction of the Owner with 14 days of notification to the Contractor.

C. The Contractor shall bear all costs that arise because of the warranty claim when service time exceeds 14 days, including, but not limited to, the use of temporary replacement components, additional Owner staffing or overtime, shipping, cancelled uses or performances.

D. Activate all manufacturers’ warranties in the name of the Owner, within one week of the date of acceptance.

E. Provide three return visits following system acceptance to fine tune or repair any items requested by the Owner:

1. 1 month following acceptance

2. 1 year following acceptance

3. 2 years following acceptance, prior to warranty expiration

1.9 QUALITY ASSURANCE:

A. Equipment in this Section shall be provided by specialty subcontractors and manufacturers meeting the qualifications listed herein.

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© The Shalleck Collaborative, Inc. 274116-14 5/5/2023
**NOT FOR CONSTRUCTION** 100%DD
B. Specialty subcontractor shall have been continuously engaged in the sales and integration of audio, video and communications equipment similar to that specified herein for a minimum of 10 years.

C. Specialty subcontractors shall have at time of bid, and continuously maintain throughout the project and warranty period, a low voltage Specialty Contractor’s license appropriate for the work in this Section, and in the state in which the project takes place.

D. Specialty subcontractors shall employ field service technicians within a four-hour driving distance from the Project site.

E. Specialty subcontractors shall employ personnel with the following minimum certifications:

1. Avixa/Infocomm CTS-I Certification

2. Dante Level 3 Certification

3. QSC – QSYS Level 2 Certification

4. Crestron – Master Certified Programmer (MCP)

5. Crestron – Master Technology Architect (MTA)
F. All equipment shall be UL or ETL listed, or listed by UL-approved testing facilities, and bear the appropriate labels.

1.10DELIVERY, STORAGE AND HANDLING:

A. Packing shall prevent damage to the equipment during transit. Costs to repair or replace all equipment damaged during the course of the contract services shall be borne by the Contractor.

B. Do not deliver materials in this Section until building is ready for installation. Contractor is responsible to properly sequence the work and to protect from damage during delivery, handling, storage and installation.

C. Contractor is responsible to coordinate and provide secure and protected storage as required for the execution of the Contract.

1. Devices shall not be delivered to the project site until the project is suitably clean and all adjacent finish work that may be painted or produce dust has been completed. The contract shall provide and maintain complete protection of all devices until the Project has been made available for occupancy by the Owner.

The contractor shall thoroughly clean and remove any dirt or dust that infiltrates system components and be responsible for timely replacement of any damaged components.

2. Device labels and connectors shall be delivered with temporary dust and paint protection installed.

1.11PROJECT CONDITIONS:

A. Defects in the field which may impact the work in this Section shall be reported to the Architect and corrected in accordance with the requirements of the applicable Section of Work prior to commencement of the Work in this Section.

1.12MAINTENANCE:

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A. Provide maintenance stock of User-serviceable components within the system.

Maintenance stock shall be packaged in weather resistant box labeled “spare parts for AV system” and turned over to the Client at time of system commissioning.

B. Maintenance stock shall include:

1. Package of spare parts for User-serviceable portions of the AV System

2. In addition, provide:
a. Five connectors of each type in the system.
b. Six spare keys of each type in the system.
c. 10% of other miscellaneous parts required to service and maintain systems PART 2 - PRODUCTS

2.1 PRE-APPROVED SPECIALTY SUBCONTRACTORS
A. The following AV systems contractors are pre-approved to complete the work in this section:

Coda Technology Group
Attn: Mark Latimer
1370 Redwood Way, Suite C
Petaluma, CA 94954
Phone: (707) 795-3522
Diversified
Attn: Adam Lopez
3275 Edward Avenue
Santa Clara, CA 95054
Phone: (408) 969-1972
ICS Integration, Inc.

Attn: Mark Berlo
550 Parrott Street, Unit #40
San Jose, California 95112
Phone: (408) 491-6000
PCD, Inc.

Attn: John Rudolph
1032 Maxwell Drive
Santa Rosa, CA 95401
Phone: (707) 546-3633
B. All others shall submit qualifications for approval. In order to qualify, the contractor shall submit the following information to the Architect for review:

1. List of personnel who will be working on this Project, including skills, experience, and accreditations.

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2. List of union affiliations, contractor licenses, and other applicable trade certifications.

3. List of projects completed within the past 5 years, with references. Provide phone and/or e-mail addresses for reference contacts.

4. Proof that at least 5 jobs in the past 5 years have a minimum contract value equal to or greater than the project listed herein, and are of similar type

5. Proof that all requirement of Section 1.10 – Quality Assurance are met.

2.2 MANUFACTURERS:

A. AV equipment in this Section shall be provided by specialty manufacturers providing products meeting the specifications herein.

B. Provide all equipment as listed in 274116-A, equipment list.

2.3 SYSTEMS:

A. Audio Systems General Requirements:

1. Grounding: All grounding in racks is the responsibility of the AV contractor. All devices shall be appropriately grounded to the isolated grounding system busbar.

2. Unbalanced Devices: Provide a balancing transformer for any unbalanced audio device, at both input and output.

3. Loudspeaker Rigging: All overhead loudspeaker rigging shall be reviewed and stamped by a licensed structural engineer working in the State in which the project takes place. The contractor is responsible to secure the structural stamp, including all expenses associated therein.

B. Video Systems General Requirements:

1. Per SMPTE requirements for SDI video. Refer to Contract Documents for SDI video standards requirements. Note – Assume a minimum format of 1080p59.94.

C. Modulated (CATV) Video Systems General Requirements:

1. Cable Distribution System: The cable distribution system shall consist of coaxial cables, user interfaces, signal taps, splitters, RF amplifiers, signal equalizers, power supplies, and ancillary hardware as required to meet the system requirements specified below.

2. The signal level of each channel at each TV outlet shall be +5 dBmV, plus or minus 3 dBmV.

3. The system shall meet the following minimum parameters at each TV outlet:
a. Signal-To-Noise Ratio: 43 dB
b. Cross Modulation: -46 dB
c. Hum Modulation: -55 dB
d. Return Loss: 14 dB
e. Isolation (outlet-outlet): 24 dB
f. Aural Carrier Level: 13 dB to 17 dB below visual
g. Impedance: 75 ohm

2.4 MATERIALS:

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A. All components supplied under this Section shall be new. Used or factory reconditioned components will not be acceptable.

B. Cabling

1. Provide cabling as indicated in the drawings.

C. Floor Standing Swing-Out 19” Equipment Rack:

1. Provide Middle Atlantic SR-series. See drawings for exact sizes.

2. 500 lb. weight capacity.

3. All structural elements shall be finished in black powder coat.

4. Rack shall be UL Listed.

5. Provide the following options:
a. Solid Front Door, model #FD-xx.
b. Vertical Lacer strip, heavily perforated, 77" long, model # LACE-xx-OP. Two per rack.
c. Horizontal Lacer Bars, model #LBP series. Ten per rack, or as needed. d. Brush Grommet panel, model #BRxx series. As needed.
e. Rear rail kit, 10-32 threaded, model # DWR-RRxx. One per rack. f. Copper Bus Bar, model #BB-xx. One per rack.
g. Utility Drawer, model D4. One per rack group.
h. Blank & Vent panels, as needed to fill rack.
i. Full height utility light, white w/ dimmer, model FWD-LT-UTL-xxx-D. One set per rack. Provide maximum length allowed by rack size.
j. Custom rack mounts for equipment without rack ears, model #RSH-series. k. If two SR racks are specified next to each other, provide zero-clearance latch, model #DWRSR-ZL. One per pair.

6. Provide the following for power management:
a. Modular power raceway, model #MPR-x. One per rack. Provide maximum length allowed by rack size. Provide jumpers, junction box, terminals and accessories as required for a complete system.
b. Power sequencing, distribution and control per equipment list. c. DC power distribution, model PD-DC series or equal. Provide best model to match specified equipment. Provide in quantities as needed. No “wall wart” power supplies are allowed.
d. Non-switching front-mounted convenience outlets. Provide one unit per rack group. Model #PD-2015R-NS or equal.

7. Provide the following for thermal management:
a. 4.5” fan, model #QFAN. Two per rack.
b. 4.5” fan guard, model #GUARD. Two per rack.
c. Vent Blockers, model VBK-xxx. As required.
d. Thermostatic Fan Control for MPR raceway, model #FC-4A. One per rack group.
e. Vent panels at bottom of rack, model VT-series. As required.

D. Connectors:

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1. Microphone and Line Level Audio
a. XLR-M, 3-pin:
1) For panel-mount, Provide Neutrik NC3MD-L-1, 3-pole male XLR connector in black.
2) For cable-end, provide Neutrik NC3MXX, 3-pole male connector. b. XLR-F, 3-pin, Standard
1) For panel-mount, Provide Neutrik NC3FD-L-1, 3-pole female XLR connector in black.
2) For cable-end, provide Neutrik NC3FXX, 3-pole female connector. c. XLR-F, 3-pin, Automixing (BLUE)
1) For panel-mount, Provide Whirlwind WC3F, 3-pole female XLR connector in blue color shell.
2) No colored trim rings allowed, such as Neutrik.
d. 1/4” Tip/Ring/Sleeve
1) For panel-mount, Provide Neutrik NJ3FP6C, locking tip/ring/sleeve connector.
2) For cable-end, provide Neutrik NP3X, tip/ring/sleeve connector. e. Phono
1) For panel-mount, Provide Neutrik NF-2D series, with appropriate color isolation washer.
2) For cable-end, provide Neutrik NF2C-B-2 “Profi” connector.

2. Production Intercom:
a. XLR-M, 3-pin, Intercom (RED)
1) For panel-mount, Provide Whirlwind WC3M, 3-pole male XLR connector in red color shell.
2) No colored trim rings allowed, such as Neutrik.

3. Integrated Control Systems:
a. For panel-mount in configurations using legacy data and power bus (AxLink or Cresnet), provide Neutrik NC4FD-L-1, 4-pole female XLR connector. b. For panel-mount in configurations using networked control bus, refer to RJ-45 data information below.
c. Cable-end configurations are project dependent. See drawings.

4. Loudspeaker:
a. For panel-mount in 2 or 4-conductor applications, use Neutrik Speakon NL4MP 4-pole connector.

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b. For panel-mount in 8-conductor applications, use Neutrik Speakon NL8MPR 8- pole connector.
c. For cable-end in 2 or 4-conductor applications, use Neutrik Speakon NL4FC 4- pole connector.
d. For cable-end in 8-conductor applications, use Neutrik Speakon NL8FC 8-pole connector.

5. Video:
a. Production Video/12G:
1) For panel-mount, Provide Neutrik NBB75DFIX, recessed bulkhead jack, feed through, isolated connector.
2) For cable-end, provide Neutrik NBNC75B-series, push-pull style connector. Use appropriate connector for cable specified. b. “F” Connector:
1) For panel-mount, provide Holland G-F81F* inline barrel connector with

3.0 GHz minimum performance.
2) For cable-end, provide Holland Superlok G-series compression connector with 3.0 GHz minimum performance.

6. RF Antenna – 50-ohm
a. For panel-mount, Provide Canare BJ-JRUD, recessed bulkhead jack, feed through, isolated connector.
b. For cable-end, provide Canare BP-C series. Use appropriate connector for cable specified.

7. Data:
a. RJ-45
1) For panel-mount, provide Neutrik Ethercon NE8 series punch-down connector in black to match cable type.
2) For cable end, provide Neutrik Ethercon NE8-series connectors in black to match cable type.
b. Fiber
1) For panel-mount, provide Neutrik Opticalcon NO2-4FD feed-thru panel mount connectors.
2) For cable end, provide Neutrik Opticalcon cables in quantities shown in 274116-A equipment list.
a) For SMPTE broadcast camera applications where Neutrik Opticalcon is indicated provide with both fiberoptic and copper terminations.

E. Patchbays:

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1. Microphone and Line Level Audio (Longframe):
a. Provide Bittree 489 programmable series with 3-pin molex style termination with the following options:
1) Longframe ¼”-style connectors
2) 2x24 jacks with 12” deep chassis
3) 2 designation strips in over/under configuration
4) Mono spacing, 2 RU
5) Isolated Grounding
6) Normals per Drawings
7) Black in color
8) Paper designation strips. Provide .doc file to Owner for future use. 9) Provide Middle Atlantic “CLAW” patchcord holder, one per rack. b. Patchbay layout shall be in standard “output at top, inputs at bottom” scheme with clear method for showing normals. Contractor shall be responsible for exact patchbay layout.
c. Labeling shall be as follows:
1) All labeling shall exactly match circuit in field.
2) Labeling shall be sequential per circuit type, beginning at 1.

2. 12G-SDI Production Video:
a. Provide Bittree Video MINI-WECO 12G+ series patchbay. b. Provide the following configuration:
1) WECO-style connectors
2) 2x32 jacks with 12” deep chassis
3) 2 designation strips in over/under configuration
4) 2 RU
5) Normals per Drawings. Provide looping plugs in quantities needed. 6) Black in color
7) Paper designation strips. Provide .doc file to Owner for future use. 8) Provide Middle Atlantic “CLAW” patchcord holder, one per rack.

3. Data - Copper:
a. Provide Belden REVConnect Series Flush-Mount Modular Keystone Panel. b. Provide with the following configuration:
1) CAT 6A Shielded
2) RJ45 jack with shielding to match 10GX cable type
3) 1x24 jacks with 6” deep removeable rear lacing bar
4) 1 designation strip in over configuration
5) 1 RU
6) Black in color
7) Paper designation strips. Provide .doc file to Owner for future use. 8) Provide Middle Atlantic “CLAW” patchcord holder, one per rack.

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4. Data - Fiber
a. Provide Corning CCH Series fiber optic patching systems. b. Provide housing, LC patchpanels, and required accessories for a complete installation.

2.5 PANELS:

A. General: The control receptacle panels shall consist of the appropriate connectors required for the system.

B. Physical:

1. Faceplates shall be 0.080” aluminum, edges eased, finished in fine texture, scratch-resistant powder coat, with fasteners countersunk. a. Panels specified as flush mounted shall overlap back box by 1/2”. Surface mounted panels shall match back box size with no gaps or overlap. b. Coordinate back box type, size and mounting with Division 26 - Electrical.

2. Color shall match the finished wall color of the wall onto which it will be mounted, unless otherwise noted. Submit color table for review.

3. Panels noted as custom color shall be factory powder coated a color selected by the Architect. Legends shall be laser etched.

4. Laser etched labels 1/4” high characters minimum, unless otherwise noted. a. Labeling shall be as indicated on the Drawings.
b. Use Arial font.

5. Wall mounted panels shall mount into an industry standard back box, depending on size and quantity of connectors.

6. Rack mounted panels shall mount within industry standard equipment racks.

7. Panels mounted in floor boxes shall include a translucent flexible vinyl dirt guard as indicated on Drawings.

8. Provide complete hardware for mounting on gridiron/catwalk/pipe grid hangers where indicated on the Drawings.

9. Provide aluminum cable tie-off bars in matching color on all panels 8” wide and larger, as indicated on the Drawings.
a. Keystone Electronics Corporation “Aluminum Oval Instrumentation Handles”, part number 546, 5” wide x 2” deep handle. www.keyelco.com; 800-221- 5510 C. Floor Pockets:

1. Provide flush, floor mounted pockets with cover and cable slot. Lid finish and lid type to be determined during submittal period from manufacturer’s standard line.

2. Provide interior, flexible translucent PVC/vinyl dirt guard to cover receptacles.

Labels shall remain visible.

3. Provide floor pocket backboxes and pour pans (if conditions warrant) to Division 26 - Electrical for installation.

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PART 3 - EXECUTION

3.1 INSTALLATION- GENERAL:

A. Coordinate with Division 26 - Electrical for the proper installation of the conduit, backboxes, and electrical service as specified herein.

B. Coordinate scheduling and access with the General Contractor or Construction Manager and provide personnel lifts or ladders as required for access to the AV equipment.

C. Remove all packing materials from the Project Site. Insert operations and maintenance information into the Project record documents as specified above in Submittals.

D. Record Block Diagram: Post a laminated 11x17 as-built block diagram of the entire system (split into multiple sheets as necessary), and physically attached to the equipment rack in a logical location for Owner reference.

3.2 CABLE INSTALLATION:

A. Mark cables, regardless of length, with permanent, non-handwritten number or letter cable markers within 6-inches of both ends. There shall be no unmarked cables in the system. Marking codes used on cables shall correspond to codes used on Drawings and schedules.

B. As indicated on the Drawings, group cables according to signal type. Up to 6 separate conduit systems may be in place, divided as follows:

1. A: Microphone Level Audio

2. B: Line Level Audio

3. C: Video and Communication Level

4. D: Loudspeaker Level

5. E: Empty/Future expansion

6. F: Fiber Optic Level
C. Maintain separation of signal types when outside of conduit.

D. No cable shall be installed with a bend radius less than recommended by the manufacturer.

E. Cable types shall be as indicated on the Drawings. In plenum spaces, provide the plenum version of the specified cable type.

F. No cable splicing is allowed.

3.3 PROTECTION OF PROPERTY:

A. Contractor is responsible to provide protection for all equipment, tools and materials delivered to the Project Site prior to final acceptance by Owner. Any loss or damage is the responsibility of the contractor, until final acceptance by Owner.

3.4 SEQUENCING:

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A. The Contractor shall not install any electronic equipment until the room where the equipment shall be located has been finally painted or otherwise finished and cleaned by the Contractor or Owner’s Representative to be free of all dust and debris. Any damage to equipment resulting from failure to follow this requirement will result in the Contractor replacing the damaged equipment at their cost.

3.5 COMMISSIONING AND DEMONSTRATION:

A. Coordinate with Division 26 - Electrical.

B. Appropriately trained personnel shall review, test, program and otherwise complete the system, following completion of installation.

C. Upon completion of the installation, the Contractor shall notify the Architect that the system is available for formal checkout. Notification shall be provided in writing.

Checkouts shall be scheduled in accordance with the Architect’s schedule.

D. Audio System Tuning:

1. Following complete system installation, each device shall be set for correct gainstaging. a. This is best accomplished with an oscilloscope and a 400Hz tone generator, but other methods may be used.
b. If the system has been set correctly, the console’s VU meters will be at zero when the system is accomplishing the specified dB-SPL level. Every device in the audio signal path should clip at the same level, maximizing headroom and keeping the noise floor to a minimum.

2. System shall be tuned prior to final checkout by contractor, using a computerbased audio analysis program, such as SMAART, TEF, or SIMM. A factorycertified individual shall carry out the tuning.

E. Cable Television System Tuning:

1. Following complete installation, each device in the CATV system shall be tuned to exact an output of +5 dBmV, +/- 3 dBmV at the television output.

2. Audio input at the modulator shall be set in accordance with the gain staging requirements covered in the audio sections.

3. Video input at the modulator shall be set per manufacturer’s guidelines.

F. Provide to the Architect and or their Consultant the following upon arrival:

1. Measurements of impedance of each loudspeaker prior to connecting it to an amplifier.

2. Measurements confirming the polarity of each loudspeaker, from output of console through entire system.

3. Measurements showing all Ethernet wiring complies with Category 5e or Category 6 requirements for full bandwidth operation.

4. Verification that every line has been sweep tested and conforms to standard requirements per signal level.

5. Measurements showing CATV output voltage at each TV outlet.

6. Demonstration of input and output of signal throughout the entire audio system.

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G. Make available for review by the Architect and or their Consultant:

1. All components for physical inspection and inventory.

2. A computer to access any DSP units.

3. All installed devices in full operation, with no temporary equipment in place.

4. All portable devices, fully complete, and available to test at all plug-in locations.

5. Test equipment, including:
a. High quality media for every presentation source
b. HDMI & HD-SDI test generators
c. Portable TV with CATV receiver input
d. AC voltmeter
e. Sound level meter
f. Portable amplified loudspeaker
g. Audio analysis equipment (provides real time display, pink noise source, test oscillator, level and THD+N measurements)
h. Cablesets, adapters, and connectors for inserting the test equipment into and out of the system’s user interfaces and connector plates.

H. The Contractor shall be liable for any return visits by the Architect and/or their consultant as a result of incomplete or incorrect installation, or erroneous representation that the Systems are complete and ready for the Architect to carry out its work.

I. The Contractor shall arrange for access as necessary for inspection of equipment by the Architect and or their consultant
J. Upon completion of the commissioning, Contractor shall demonstrate operation and maintenance of the system to the Owner. Coordinate with the Owner’s schedules two weeks in advance minimum.

3.6 TRAINING:

A. Provide training as follows:

1. Two days during commissioning period for maintenance staff.

2. Two days with user group one week prior to initial handover to users.

3. One day with user group and maintenance staff one month after initial training.

4. One day with user group and maintenance staff one year after initial training, but prior to warranty expiration.

B. Training shall include, but not be limited to:

1. Safety precautions.

2. Identification of all elements provided under this section.

3. Maintenance, diagnostics and trouble shooting.

4. Operation of system, including necessary software training.

5. Operations and maintenance manual orientation.

3.7 PROJECT CLOSEOUT:

A. See submittal section above for required closeout documents.

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3.8 APPENDIX:

A. 27 41 16-A Equipment List

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Los Altos Hills AV Systems Equipment List
Notes: 1. Conduit, backboxes and electrical power required for A/V systems are existing.

2. This list contains key components, but does not list every piece needed for a complete system. Contractor is responsible to provide a complete and working sytem, regardless of the completeness of this list.3. A/R = As Required.4. OFCI = Owner Furnish, Contractor Install

REF DESCRIPTION MFR MODEL QTY NOTES

COUNCIL CHAMBERS
Audio System - Reinforcement
DSP
1MA Audio DSP w/ USB QSC Core 8 Flex 12MA Audio DSP - 32x32 Dante License QSC SLDAN-32-P 13MA Audio over IP Switch, Gigabit, Q-SYS/AES67 A/R A/R 0 (Qty: 1- OFCI)4MA Wireless Mics 5MA Wireless Mic Receiver, Quad, Dante Shure ULXD4Q 16MA Wireless Mic Handheld Tx Shure ULXD2/B87 27MA Wireless Mic Bodypack Tx Shure ULXD1 28MA Wireless Mic - Lavaliere Countryman B3 29MA Wireless Mic Desktop/Gooseneck TX Shure ULXD8 2 podium 10MA Gooseneck Mic, 15", Dual Flex, Red Indicator Shure MX415RLPDF/C 2 podium 11MA Rechargeable Battery Shure SB900A 812MA Active Antenna, White Shure UA864 US 2 provide mounting13MA Rechargeable Battery Charger, Dual + PSU Shure SBC200 US 114MA Rechargeable Battery Charger, Dual + PSU Shure SBC250 115MA Rack Shelf for Battery Charger, pull-out Middle Atlantic SS 1 attach charger to shelf16MA Reinforcement Systems- Chambers17MA Surface-Mount Speaker <reuse existing> <reuse existing> 0 (Qty: 6- OFCI)18MA Ceiling-Mount Speaker <reuse existing> <reuse existing> 0 (Qty: 4- OFCI)19MA Amplifier, 4-ch, 500w/ch @ 70V QSC CX-Q 2K4 120MA Networked Audio Controller QSC Axon C1 1 conference room21MA Dais/Staff22MA Central Control Unit Televic Plixus AE-R 123MA Central Control Unit, Dante Card Televic Dante Audio Networking Card 124MA Mic/Speaker button unit, Delegate Televic Confidea FLEX 12 5 dias, 6 staff, 1 spare25MA Gooseneck Mic, 50cm length Televic Confidea D-MIC 50SL 1226MA Discussion System - On-Site Certification & Training Televic A/R 1 day27MA Software/License28MA Discussion System - Browser Interface Televic Confero 360 129MA Rackmount PC - Conference Dell Precision 3930 Rack 1 Dual HDMI out (KVM 4) © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A1 5/5/2023
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REF DESCRIPTION MFR MODEL QTY NOTES
30MA Utility31MA Audio Patchbay Bittree 489 Series A/R see specs for further info32MA Audio Patch Cable, Red, 3' Bittree LPC3602-110 2033MA Audio Combining Networks Radio Design Labs STD-600 234MA Audio Isolation Transformers Radio Design Labs TX-AT1 235MA Data Patchbay / RJ-45 / CAT6A STP Belden REV Connect Series A/R see specs for further info36MA RJ-45 to RJ-45 CAT6A STP Patch Cable, 3' Comprehensive CAT6A-3BLU 2037MA38MA39MA Miscellaneous Hardware40MA Wire & Cable41MA Labor Assistive Listening
1AL FM Transmitter / Rackmount Williams <reuse existing> 0 (Qty: 1- OFCI)2AL FM Transmitter Antenna Williams <reuse existing> 0 (Qty: 1- OFCI)3AL4AL5AL Miscellaneous Hardware6AL Wire & Cable7AL Labor Video Systems- Presentation
1VI Switching & Transport2VI 4k/60 HDMI over IP Encode, Brick VSI E5100 83VI 4k/60 HDMI over IP Decode, Brick VSI D5100 84VI 4k/60 HDMI over IP Encode, Decora VSI E5-WP-H 2 Pocket, Lectern table5VI 4k/60 HDMI over IP Decode, Dante VSI Duet D-5 Decoder 16VI Video over IP Switch, Gigabit A/R A/R 0 (Qty: 1- OFCI)7VI Sources8VI Wireless Receiver for BYOD Barco Clickshare CX-50 19VI CATV Tuner OFCI OFCI 0 (Qty: 1- OFCI) 10VI Rack Shelf for CATV Tuner Middle Atlantic A/R 111VI Projection Display 12VI Video Projector, 12k Lm, 4k, 1-DLP, Laser Panasonic PT-REQ12U 1 White13VI Video Projector Lens Panasonic A/R 114VI Projector Mount Chief Mfg A/R 115VI Motorized Front Projection Screen, LVC DaLite Access V 1 Size: 90" x 160" + black drop16VI Screen Surface (0.9 grey, ALR) DaLite TecVision XH900X ALR 117VI Low Voltage Control DaLite LVC-IV 1 © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A2 5/5/2023
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REF DESCRIPTION MFR MODEL QTY NOTES
18VI Dais19VI CPU OFE OFE 0 (Qty: 5 - OFCI)20VI 22" Touch Monitor, HD, VESA mount Elo 2270L 521VI Articulating Mount, Low Height Chief Mfg Kontour K1D- Reduced Height Version 522VI HDMI over IP Decode, Brick VSI D5100 123VI HDMI Distribution Amplifier, 1x8 Crestron HD-DA8-4KZ-E 124VI 2x1 HDMI Switch Extron SW2 HD 4K PLUS 5 w/ MBU-123 Bracket25VI Clerk / Staff26VI Table Pocket (dual HDMI, USB-C) Extron Cable Cubby 1202 2 configuration27VI (2) HDMI + (1) USB-C Encoder w/ KVM VSI Duet E-5 Encoder 228VI CPU, Keyboard, Mouse OFCI OFCI 0 (Qty: 6- OFCI)29VI 22" LCD Monitor, UHD/4k Samsung A/R 630VI Articulating Mount, Low Height Chief Mfg Kontour K1D- Reduced Height Version 631VI32VI33VI Miscellaneous Hardware34VI Wire & Cable35VI Labor Broadcast Systems
Video Switcher- Frame
1VI Video Switcher & Control Surface Bundle Newtek TC1BBDL 12VI Video Switcher- Rack Rails Newtek RR2RU3RU 13VI USB Extender Tx/Rx, LAN, DM Crestron USB-EXT-DM-LOCAL & REMOTE 1 switcher control4VI Video Switcher- Monitoring5VI 43" LCD Broadcast Monitor, HDMI input, 4k/UHD Panasonic TH-43CQE1 1 Multiviewer, mount in furniture package6VI Long-Length HDMI over fiber cable Extron HD Pro P/xx 1 determine length in field7VI Video Switcher- Training & Setup8VI Production Video Switcher- Remote User Training JB&A JBA-NTK-TRN-ONL-INTRO 2 3.5 hour session9VI Production Video Switcher- Remote Setup JB&A JBA-NTK-RMT-COMTC 1 days 10VI Video Switcher- Warranty/Subscriptions11VI Video Switcher- Premium Access Newtek NPSUBA 1 year12VI Video Switcher- Live Panel Newtek Live Panel 113VI Switcher - 1 year warranty professional Newtek PTUTC1 3 year14VI Control Surface - 1 year warranty professional Newtek PTUTC1SP 3 year15VI Routing16VI 12x12 SDI Router w/ Control Panel Black Magic Smart Videohub CleanSwitch 12x12 117VI Router Control, Remote Black Magic Videohub Master Control Pro 1 © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A3 5/5/2023
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AV Systems Upgrade Project

REF DESCRIPTION MFR MODEL QTY NOTES
18VI Signal Processing19VI HD-SDI DA, 1x6 Aja 3GDA 1 Provide Rack mount20VI Sync Generator & Distribution Aja GEN10 121VI Sync DA, 1x6 Aja C10DA 222VI 12GSDI to HDMI Decimator 12G-CROSS 2 To/From Presentation Matrix23VI Audio24VI Audio Monitor, Powered, Rackmount Marshall AR-DM51-B 125VI Camera- Chambers26VI PTZ Camera, SDI output, White Panasonic AW-UE50 4 control via tricaster27VI PTZ Camera, NDI|HX License Panasonic NDI®|HX License 428VI PTZ Camera Wall Mount, White Panasonic FEC-40WM 429VI HD Color Camera, Fixed Marshall CV-344 1 confidence camera30VI HD Color Camera Lens Marshall A/R 1 provide wide shot of audience/dais/staff31VI HD Color Camera - 485 to USB Marshall CV-USB-RS485 132VI Camera Mount Contractor A/R 133VI Streaming/Recording34VI Streaming/Recording/Captioning Encoder w/ SDI Civic Plus Encoder 0 (Qty:1) OFCI35VI Streaming/Recording/Captioning Encoder - CV CATV Encoder 0 (Qty:1) OFCI- reuse (e) unit36VI SDI to SDI scaler Decimator 12G-CROSS 1 Civic Plus37VI SDI to CV scaler w/ CC support Decimator Decimator 2 1 CATV38VI Hard Disk Recorder, 12G Black Magic HyperDeck Studio 4K Pro 139VI Hard Disk Drive, 2TB Samsung 2TB 870 EVO SATA III 2.5" SSD 440VI Zoom Integration41VI CPU, Keyboard, Mouse TBD TBD 0 (Qty:2) OFCI (KVM 2/3)42VI HDMI to/from USB A/R A/R 243VI SDI to/from USB A/R A/R 244VI NDI Software NDI NDI Tools 2 latest version45VI DVS Software Audinate DVS 246VI (2) HDMI + (1) USB-C Encoder w/ KVM VSI Duet E-5 Encoder 247VI Local I/O & Monitoring/Operations48VI Local Input Panel- (2) HDMI, 1/8", USB) Contractor Custom 1 Control Desk49VI CPU, Keyboard, Mouse TBD TBD 0 (Qty:1) OFCI (KVM 1)50VI 22" LCD Monitor, UHD/4k Samsung A/R 1 mount in furniture package51VI (2) HDMI + (1) USB-C Decoder w/ KVM VSI Duet E-5 Decoder 152VI CATV Confidence Monitor53VI 19" LCD TV, 1080p, VESA mount Totevision LED-1906HDMT 1 mount in furniture package54VI Long-Length HDMI over fiber cable Extron HD Pro P/xx 1 determine length in field55VI Bulletin Board56VI 2-ch SDI encode/decode + server Cablecast CBL-VIOLITE-600 157VI Bulleting Board Software Cablecast CBL-CGPLAYER-LIC 158VI On-Site Mfr Setup & Training, 1-day Cablecast A/R 1 © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A4 5/5/2023
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AV Systems Upgrade Project

REF DESCRIPTION MFR MODEL QTY NOTES
59VI Utility60VI Gigabit Ethernet Switch, Broadcast A/R A/R 0 (Qty: 1- OFCI)61VI Video Patchbay Bittree 12G+ Mini-WECO A/R62VI Video Patch Cable, Blue, 3' Bittree VPCMK3606-75 1063VI Video Looping Plug Bittree LPMK7505 1064VI XLR/BNC Bulkhead Panel AVP Maxxum Series A/R control desk65VI XLR Patch Cable, Red, 3' Whirlwind MKQ3-RED 1066VI BNC Patch Cable, Blue, 3' Canare CA56HSVB03BL 1067VI68VI69VI Miscellaneous Hardware70VI Wire & Cable71VI Labor Control System
1CS Control System Crestron VC-4-PC-3 12CS Control System Expander, GPIO Crestron CEN-IO-RY-104 23CS Control System Expander, DMX ENTTEC DIN Ethergate 14CS Touchpanel, Wired, 10", Tabletop Crestron TS-1070-B-S 2 Clerk, Booth5CS Button Panel, "MUTE" and "A/B Switch" - engraved Crestron C2N-CBD-E-B-S 2 mute button @ mayor6CS Button Panel, "A/B Switch" - engraved Crestron C2N-CBD-E-B-S 4 council members7CS Button Panel, surface mount box, 2-gang Extron SMB 112 1 mayor8CS Button Panel, surface mount box, 1-gang Extron SMB 111 4 council members9CS Gigabit Ethernet Switch, POE, Control A/R A/R 0 (Qty: 1- OFCI) 10CS Control System Accessories Crestron A/R 111CS Control System Programming Custom Custom 1 Use certified programmer12CS Speaker Timer13CS Public Speaking Timer- Master Unit DSAN Limitimer PRO-2000 0 (Qty: 1- OFCI)14CS Public Speaking Timer- Surface Mount Signal Light DSAN PSL-20V 1 Dias15CS Public Speaking Timer- Clock / Traffic Light DSAN ASL4-ND3 0 (Qty: 2- OFCI)16CS Public Speaking Timer Power Supply, 6-port DSAN PSL-PB6 117CS Speaker Timer - Video Clock18CS Public Speaking Timer- Video Clock Interface / Software DSAN VC-2000LT 1 19CS Windows PC Dell A/R 1 (KVM5)20CS (2) HDMI + (1) USB-C Encoder w/ KVM VSI Duet E-5 Encoder 121CS NDI Software NDI NDI Tools 5 122CS Rack Shelf for CPU Middle Atlantic A/R 123CS24CS25CS Miscellaneous Hardware26CS Wire & Cable27CS Labor © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A5 5/5/2023
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AV Systems Upgrade Project

REF DESCRIPTION MFR MODEL QTY NOTES
Utility, Plates & Panels
1MA Equipment Racks & Accessories, Swing Out Middle Atlantic SR Series 2 see specs for additional requirements2MA Power Condition/Sequencer, Rackmount SurgeX SX-1115-RT 2 Equipment Rack3MA Power Condition/Sequencer, Rackmount SurgeX SX-1115-RT 2 Control Desk4MA UPS, 1000VA, Fanless Middle Atlantic UPS-S1000R 1 Control Desk5MA UPS, 2200VA, Fanless Middle Atlantic UPS-S2200R 1 Equipment Rack6MA Vertical Power Distribution, 2-circuit Middle Atlantic PDT-2X1015 2 Normal & UPS (1/rack)7MA Gang Panel Contractor Contractor A/R8MA Multi-I/O Panel Contractor Contractor A/R9MA Floor Pocket <reuse existing> <reuse existing> 0 <reuse existing> 10MA Furniture11MA Broadcast Furniture Laguna Designs Echo Custom 1 see specs for additional requirements12MA13MA14MA Wire & Cable15MA Labor Warranty / SLA
1MA Service Level Agreement Contractor SLA,Yearly 1 see specs for additional requirements2MA Warranty Contactor Warranty, Yearly 2 see specs for additional requirements3MA4MA5MA Wire & Cable6MA Labor © The Shalleck Collaborative, Inc.**NOT FOR CONSTRUCTION** 274116-A6 5/5/2023
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AV Systems Upgrade Project

REF DESCRIPTION MFR MODEL QTY NOTES

FFE/LOOSE EQUIPMENT
Accessories
1PE Pressbox, Audio PSC PressTrain FPSC0015 12PE Audio Adapter Kit Remote Audio APPKI PRO 13PE Video Adapter Kit Comprehensive VDAP-1 14PE HDMI Adapter Keyring Liberty DL-AR2952 2 Note: Custom Config5PE XLR-M/M Barrel Adapter Neutrik NA3MM-B 46PE XLR-F/F Barrel Adapter Neutrik NA3FF-B 47PE Headphones Sony MDR-7506 28PE Cables - AV9PE NOTE: Provide color heatshink label / engraved barrel on all cables reading "Los Altos Hills Council Chambers". Color denotes length. 10PE NOTE: Provide black velcro ties on each cable, permanently affixed for use when storing cable.11PE Mic / Intercom Cable, 10' Whirlwind MK410 412PE Mic / Intercom Cable, 25' Whirlwind MK425 413PE Mic / Intercom Cable, 50' Whirlwind MK450 414PE HDMI Extension Cables, 25' Extron HDMI Pro/25 415PE Audio Patch (longframe) to XLR-F, 3' Bittree LPCXM3602-110 216PE Audio Patch (longframe) to XLR-F, 3' Bittree LPCXF3602-110 217PE Video Patch (Mini WECO) to BNC Cable, 3' Bittree VPBM3600-75 218PE19PE20PE Miscellaneous Hardware21PE Wire & Cable22PE Labor

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SCALE ISSUE DATE SHEET PROJECT NAME AND ADDRESS The Planning and Design of Theatres 1553 Martin Luther King Jr Way Berkeley, CA 94709 415-956-4100 Shalleck Collaborative Inc. www.shalleck.com Production Systems | AV LOS ALTOS HILLS – TOWN COUNCIL CHAMBERS AV REFRESH 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 100% DESIGN DEVEOPMENT 05-04-2023 SEE DRAWINGS No. Revision/Issue Date SHEET TITLE ASSISTIVE LISTENING # SEATS # RECEIVERS / #HEARING AID TYPE COUNCIL CHAMBERS 148 6/2 FM ASSISTIVE LISTENING CODE REFERENCES 1. 219.2 Required Systems. In each assembly area where audible communication is integral to the use of the space, an assistive listening system shall be provided. EXCEPTION: Other than in courtrooms, assistive listening systems shall not be required where audio amplification is not provided. 2. 219.3 Receivers. Receivers complying with 706.2 shall be provided for assistive listening systems in each assembly area in accordance with Table 219.3. Twenty-five percent minimum of receivers provided, but no fewer than two, shall be hearing-aid compatible in accordance with 706.3. EXCEPTIONS: 1. Where a building contains more than one assembly area and the assembly areas required to provide assistive listening systems are under one management, the total number of required receivers shall be permitted to be calculated according to the total number of seats in the assembly areas in the building provided that all receivers are usable with all systems. 2. Where all seats in an assembly area are served by an induction loop assistive listening system, the minimum number of receivers required by Table 219.3 to be hearing-aid compatible shall not be required to be provided. 3. Advisory 706.1 General. Assistive listening systems are generally categorized by their mode of transmission. There are hard-wired systems and three types of wireless systems: induction loop, infrared, and FM radio transmission. Each has different advantages and disadvantages that can help determine which system is best for a given application. For example, an FM system may be better than an infrared system in some open-air assemblies since infrared signals are less effective in sunlight. On the other hand, an infrared system is typically a better choice than an FM system where confidential transmission is important because it will be contained within a given space. 4. 703.7.2.4 Assistive Listening Systems. Assistive listening systems shall be identified by the International Symbol of Access for Hearing Loss complying with Figure 703.7.2.4. (signage by architect). 219.3 Receivers for Assistive Listening Systems -Department of Justice's ADA Standards for Accessible Design (2010)- Capacity of Seating in Assembly Area Minimum Number of Required Receivers Minimum Number of Required Receivers Required to be Hearing-aid Compatible 50 or less 2 2 51 to 200 2, plus 1 per 25 seats over 50 seats ¹ 2 201 to 500 2, plus 1 per 25 seats over 50 seats ¹ 1 per 4 receivers ¹ 501 to 1000 20, plus 1 per 33 seats over 500 seats ¹ 1 per 4 receivers ¹ 1001 to 2000 35, plus 1 per 50 seats over 1000 seats ¹ 1 per 4 receivers ¹ 2001 and over 55 plus 1 per 100 seats over 2000 seats ¹ 1 per 4 receivers ¹ 1. Or fraction thereof. 2 ASSISTIVE LISTENING CALCULATIONS & REFERENCES NTS 7 AV PRODUCTION SYSTEMS SCOPE MATRIX NTS AV STANDARD DETAILS, PANEL SCHEDULE, SCOPE, & ALS INFORMATION AV001 PRODUCTION SYSTEMS SCOPE MATRIX AV: AUDIO-VISUAL CONTRACTOR EC: ELECTRICAL CONTRACTOR FURNISHED BY INSTALLED BY SCOPE EC AV EC AV POWER SYSTEMS (COMPLETE) X X COMPANY SWITCHES X X CONDUIT FOR AV SYSTEM X X STANDARD GANG & DIMENSIONAL BACKBOXES X X FLOOR & WALL SPECIALTY BACKBOXES X X WIRE & PULL FOR AV SYSTEMS (LOW-VOLT ONLY) X X WIRE TERMINATION FOR AV SYSTEMS X X EQUIPMENT RACKS FOR AV X X AV EQUIPMENT & INSTALLATION X X AV TESTING, TUNING, CONFIGURATION X X AV PANEL SCHEDULE DEVICE TYPE LOCATION DESCRIPTION PANEL SIZE- FLUSH MOUNT PANEL SIZE- SURFACE MOUNT BOX TYPE- FLUSH MOUNT BOX TYPE- SURFACE MOUNT WIRING CONNECTION COUNCIL CHAMBERS MULTI-PANEL 2-GANG W/ GROMMET N/A EXISTING 2-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK COUNCIL CHAMBERS MULTI-PANEL 4-GANG N/A EXPAND EXISTING TO 4-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK COUNCIL CHAMBERS FLOOR POCKET 2X: 1-GANG 1X: 3-GANG 1X: 6-GANG N/A EXISTING MFR: FSR, Inc. MODEL: FL-600P-6 N/A HOME RUN TO AV RACK LARGE CONFERENCE 70V VOLUME CONTROL 1-GANG 1-GANG 2-GANG DOUBLE-DEPTH BOX W/ 1-GANG REDUCER DOUBLE-DEPTH 1-GANG BELL WEATHERPROOF BOX HOME RUN TO AV RACK COUNCIL CHAMBERS FM TRANSMITTER 1-GANG 1-GANG 2-GANG DOUBLE-DEPTH BOX W/ 1-GANG REDUCER DOUBLE-DEPTH 1-GANG BELL WEATHERPROOF BOX HOME RUN TO AV RACK COUNCIL CHAMBERS LOUDSPEAKER CONNECTION 1-GANG 1-GANG 2-GANG DOUBLE-DEPTH BOX W/ 1-GANG REDUCER DOUBLE-DEPTH 1-GANG BELL WEATHERPROOF BOX HOME RUN TO AV RACK COUNCIL CHAMBERS PAN TILT ZOOM CAMERA N/A DIRECT CONNECT N/A EXISITNG 2-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK COUNCIL CHAMBERS PAN TILT ZOOM CAMERA N/A DIRECT CONNECT N/A 2-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK SEE DRAWINGS J-BOX BLANK N/A EXISTING LARGE JUNCTION BOX N/A HOME RUN TO AV RACK AV 125 EQUIPMENT RACK J-BOX BLANK BLANK NEMA 1 8X48X8 NEMA 1 8X48X8 SEE DRAWINGS COUNCIL CHAMBERS TIMER CLOCK 1-GANG W/ GROMMET 1-GANG W/ GROMMET 2-GANG DOUBLE-DEPTH BOX W/ 1-GANG REDUCER DOUBLE-DEPTH 1-GANG BELL WEATHERPROOF BOX HOME RUN TO AV RACK COUNCIL CHAMBERS VIDEO PROJECTOR N/A DIRECT CONNECT N/A DIRECT CONNECT EXISITNG 2-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK COUNCIL CHAMBERS MOTORIZED SCREEN CONTROL N/A DIRECT CONNECT N/A DIRECT CONNECT EXISITNG 2-GANG DOUBLE-DEPTH BOX N/A HOME RUN TO AV RACK SEE DRAWINGS CEILING MOUNT 70V LOUDSPEAKER N/A DIRECT CONNECT N/A DIRECT CONNECT EXISTING CONDUIT STUB EXISTING CONDUIT STUB HOME RUN TO AV RACK COUNCIL CHAMBERS HIGH CEILING MOUNT 70V LOUDSPEAKER N/A DIRECT CONNECT N/A DIRECT CONNECT EXISTING CONDUIT STUB EXISTING CONDUIT STUB HOME RUN TO AV RACK SA-- WX-- FM-- PTZ-1 -- JB-1 -- VPJ -- SCRC -- SC-- SSM-- POD-- STF-1 -- 1 AV PANEL SCHEDULE NTS DIAS -- STF-2 -- RK-1 -- CLK-- JB-2 -- 1/4" 1 1/2" 2" 2 1/2" 4 1/4" A1-M-X# 3/4" LABEL (SEE TYPICAL LABELING DETAIL) CABLE OUTER JACKET 1" HEAT SHRINK CENTERED ON OUTER JACKET HOLDBACK OUTER JACKET HOLDBACK SHIELD WITH CLEAR HEAT SHRINK CONDUCTOR WITH 1/4" OF JACKETING STRIPED BACK GENERAL NOTE: 1) CABLE TYPE A1 MICROPHONE SHOWN AS EXAMPLE ONLY. PANEL AV-A1 PUSH PUSH L-X# L-X# LINE LEVEL PUSH PUSH M-X# M-X# MIC LEVEL V-X# VIDEO LEVEL TELEVISION LS-X# LS-X# LOUDSPEAKER LEVEL INTERCOM N-X# NETWORK N-X# NETWORK PUSH PUSH M-X# M-X# PUSH AM-X# AUTOMIXER NOTE: PANELS SPECIFIED AS FLUSH MOUNTED SHALL OVERLAP BACK BOX BY 1 2". SURFACE MOUNTED PANELS SHALL MATCH BACK BOX SIZE WITH NO GAPS OR OVERLAP. COORDINATION OF BACK BOX TYPE, SIZE & MOUNTING WITH FIELD VERIFICATION REQUIRED PRIOR TO ORDERING PANELS. AUTOMIX JACKS: PROVIDE WHIRLWIND WC3F, 3-POLE FEMALE XLR CONNECTOR IN BLUE COLOR SHELL. ALUMINUM CABLE TIE-OFF BARS ON ALL PANELS 8" WIDE AND LARGER. TIE OFF BAR TO MATCH PANEL COLOR (SEE SPEC FOR EXACT MAKE AND MODEL). LASER ETCHED LABELS SHALL BE: ARIAL FONT & 1 8" (OR 1 4") HIGH CHARACTERS. (U.O.N.). LABEL (SEE TYPICAL LABELING DETAIL) INTERCOM JACKS: PROVIDE WHIRLWIND WC3M, 3-POLE MALE XLR CONNECTOR IN RED COLOR SHELL. FACEPLATE SHALL MATCH COLOR WHERE PANEL HAS BEEN PLACED, FACEPLATE SHALL BE 0.080" ALUMINUM, EDGES EASED, FINISHED IN FINE TEXTURE, SCRATCH-RESISTANT POWDER COAT, WITH FASTENERS COUNTERSUNK (U.O.N). MAIN PANEL LABEL SHALL BE LASER ETCHED, ARIAL FONT & 1 4" HIGH CHARACTERS. (U.O.N.). SEE SPEC FOR EXACT CONNECTOR TYPES. ALL CONNECTORS TO MATCH PANEL COLOR WHEN POSSIBLE. CH A CH B A1-M-X# ON CABLE LABELING ONLY INCLUDE CABLE TYPE FIRST LABEL POSITION - PATCHBAY TYPE: AM - AUTOMIX M - MICROPHONE LEVEL L - LINE LEVEL V - VIDEO LEVEL N - NETWORK LS - LOUDSPEAKER LEVEL THIRD LABEL POSITION - PATCHPOINT ON PATCHBAY SECOND LABEL POSITION - PATCHBAY ROW A-Z CABLE LABEL PUSH M-X# PANEL LABEL LASER ETCHED LABELS SHALL BE: ARIAL FONT & 1 8" (OR 1 4") HIGH CHARACTERS. (U.O.N.). CONNECTOR A PANEL AV-A1 M-1 DOWNSTAGE RIGHT M-2 M-3 M-4 M-5 M-6 M-7 M-8 B M-1 M-2 M-3 M-4 M-5 M-6 M-7 M-8 PATCH-BAY LABEL PATCHBAY ROW A-Z FIRST LABEL POSITION - PATCHBAY TYPE: M - MICROPHONE LEVEL L - LINE LEVEL V - VIDEO LEVEL N - NETWORK LS - LOUDSPEAKER LEVEL SECOND POSITION - PATCHPOINT ON PATCHBAY CONNECTION POINT & LOCATION CONSOLE MIC INPUTS COLOR CODED NORMAL INDICATORS ON EVER PATCHPOINT (OMIT AT NETWORK & LOUDSPEAKER PATCH-BAYS) COLOR CODED NORMAL GUIDE ON EACH PATCH-BAY TYPE. EX. AUDIO & VIDEO (OMIT AT NETWORK & LOUDSPEAKER PATCH-BAYS) PAPER LABEL INSERT = FULL NORMAL = HALF NORMAL = NO NORMAL NOTES: 1. IF CABLE IS BETWEEN PATCH BAYS; LABEL IS TO BE BOTH PATCH POINTS SEPARATED BY A SLASH. EX: "A1-M-A1 / B1" High ReachDesktop 6 FT 7 FT 4 FT 3 FT 5 FT 1 FT FIN FLR - 0 FT 2 FT +15" Min. Low Forward/Side Reach +48" Max. High Forward/Side Reach Seated Eye Level Standing Eye Level 123456789101112131415161718192021 22232425262728293031 32333435363738394041 424344 FRONT VIEW REAR VIEW RACK UNITS LIGHT NON-OPERABLE EQUIPMENT EXAMPLES: · WIRELESS MICROPHONE RECEIVERS · CONTROL PROCESSORS · DISPLAYS · DC POWER SUPPLIES · CABLE MODULATORS · VIDEO CONVERTERS · VIDEO SWITCHES · DIGITAL SIGNAL PROCESSORS OPERABLE EQUIPMENT EXAMPLES: · DISPLAY CONTROLS · TOUCH SCREENS · PATCHBAYS · CUSTOM RACK PANELS · INTERCOM STATIONS · NETWORK SWITCHES HEAVY NON-OPERABLE EQUIPMENT EXAMPLES: · AMPLIFIERS · UPS CONVENIENCE POWER IN BOTTOM SPACE MODULAR POWER RACEWAY (SEE SPEC FOR MORE INFORMATION) CONNECTED TO POWER SEQUENCING VERTICAL POWER STRIP ON CONSTANT POWER (CONNECTED TO UPS IF AVAILABLE)

SEQUENCED POWER
CONSTANT POWER MIN ONE OUTLET OF MPR ON CONSTANT POWERPOWER SEQUENCING CONSTANT POWER: · DIGITAL SIGNAL PROCESSORS · CABLE MODULATORS · CONTROL PROCESSORS · NETWORK SWITCHES · INTERCOM STATIONS · UNINTERRUPTIBLE POWER SUPPLIES FIRST ON/LAST OFF: · WIRELESS MICROPHONE RECEIVERS · DISPLAYS · DC POWER SUPPLIES · VIDEO CONVERTERS · VIDEO SWITCHES LAST ON/FIRST OFF: · PROJECTORS · PROJECTION SCREENS · AMPLIFIERS/SPEAKERS 123456789101112131415161718192021 22232425262728293031 32333435363738394041 424344 RACK UNITS NOTES: 1. RACKS SHOWN IN THIS DETAIL ARE NOT PROJECT SPECIFIC, SEE MOUNTING DETAILS FOR SPECIFIC RACK MODELS AND SIZES. 2. SEE SPEC FOR REQUIRED EQUIPMENT RACK ACCESSORIES.

VAR
VAR FAN CONTROL UNIT AT TOP OF RACK COORDINATE WITH OTHER CONTRACTORS WHEN NON-AV EQUIPMENT IS MOUNTED IN AV RACK 5 TYPICAL WIRE TERMINATION PREP NTS 4 TYPICAL MULTI I/O PANEL NTS 6 TYPICAL LABELING DETAIL NTS 3 RACK ELEVATION GUIDELINES NTS PTZ-2 -- PTZ-3 --

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SCALE ISSUE DATE SHEET PROJECT NAME AND ADDRESS The Planning and Design of Theatres 1553 Martin Luther King Jr Way Berkeley, CA 94709 415-956-4100 Shalleck Collaborative Inc. www.shalleck.com Production Systems | AV LOS ALTOS HILLS – TOWN COUNCIL CHAMBERS AV REFRESH 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 100% DESIGN DEVEOPMENT 05-04-2023 SEE DRAWINGS No. Revision/Issue Date SHEET TITLE 4 AV WIRETYPE SCHEDULE NTS WIRETYPE SCHEDULE NOTES: 1- WIRETYPES SHOWN BELOW ARE CURRENT TO OUR BEST KNOWLEDGE. 2- MANUFACTURER SUBSTITUTIONS ARE ALLOWED, WITH APPROVAL FROM CONSULTANT. 3- ALL CONDUIT, BACKBOXES AND JUNCTION BOXES BY ELECTRICAL CONTRACTOR. TYPE DESCRIPTION DRY LOCATIONS EX: IN-WALL, CEILING, & CMD WET LOCATIONS EX: IN-SLAB, IN-GRADE, OUTDOOR NOTES MFR MODEL O.D. AREA RATING MFR MODEL O.D. AREA RATING GROUP A - MIC LEVEL A1 Microphone Level Audio 22 AWG, 7X30 stranding, Foil shield Belden 9451 0.135 0.0143 CMR Belden 2451RW 0.158 0.0196 CMR GROUP B - LINE LEVEL B1 Line Level Audio 22 AWG, 7x30 Stranding, Foil Shield Belden 9451 0.135 0.0143 CMR Belden 2451RW 0.158 0.0196 CMR B2 Digital Audio - AES/EBU, 110-ohm 22 AWG, 7x30 Stranding, Foil Shield Gepco DS401 0.180 0.0254 CMR Sommer Cable 200-0241AQ 0.276 0.0598 CMR B3 Line Audio + DC Power 1-PR 22 AWG, 7x30 Stranding, Foil Shield 1-PR 18 AWG, 16x30 Stranding, Foil Shield Belden 1502R 0.250 0.0491 CMR Liberty LLINX-U-DB 0.275 0.0549 DB Runs Under 300' B3B Line Audio + DC Power 1-PR 22 AWG, 7x30 Stranding, Foil Shield 1-PR 14 AWG, 16x30 Stranding, Foil Shield Sommer Cable 500-0101-1 0.291 0.0665 CMR Belden (1) 2451RW & (1) 5000U1 0.158 & 0.320 0.0196 & 0.0804 N/A Runs Over 300' GROUP C - VIDEO, NETWORK, & RF LEVEL C1 Party-Line Intercom, 1 CH 20 AWG, 7x28 Stranding, Foil Shield Belden 8762 0.204 0.0327 CM West Penn AQC292 0.220 0.0380 CL3 Runs Under 500' C1B Party-Line Intercom, 1 CH 18 AWG, 16x30 Stranding, Foil Shield Belden 8760 0.222 0.0387 CM West Penn AQ293 0.310 0.0754 CL3 Runs Over 500' C1C Digital Intercom, 1 CH 20 AWG, 7x28 Stranding, Foil Shield Belden 9207 0.330 0.0855 CMG West Penn AQC292 0.220 0.0380 CL3 Helix-Net 1 Channel C2 Party-Line Intercom, 2 CH 22 AWG, 7x30 Stranding, Foil Shield, 2 Pair Belden 1814R 0.330 0.0855 CMR West Penn AQC430 0.250 0.0491 CL3 C3 Party-Line Intercom, 4 CH 22 AWG, 7x30 Stranding, Foil Shield, 4 Pair Belden 1815R 0.384 0.1158 CMR West Penn AQC439 0.427 0.1431 CL3 C3B Digital Intercom, Multi-CH 24 AWG, Solid, Foil Shield, 4 Pair, Cat5e, F/UTP Belden 1533R 0.260 0.0531 CMR Belden 7937A 0.276 0.0598 DB Helix-Net Multi Channel C5 Ethernet Data, Cat 6A, Single Foil Shield, F/UTP 23 AWG, Solid, Bonded Pairs Belden 10GX62F 0.300 0.0707 CMR Belden 2141A .370 0.1075 CM-LS C6 Crestron / AMX Control 22 AWG, 7x30 Stranded, Foil Shield, (DATA) 18 AWG, 16x30 Stranded, (Power) Liberty LLINX-U 0.246 0.0475 CMG Liberty LLINX-U-DB 0.275 0.0549 DB C7 DC Control, 2 Conductor 18 AWG, 16x30 Stranded, Twisted Pair Belden 9740 0.210 0.0346 CMG West Penn AQ224 0.270 0.0572 CL3 C8 DC Control, 4 Conductor 18 AWG, 16x30 Stranded, Twisted Pair Belden 9156 0.333 0.0870 CMG West Penn AQ244 0.327 0.0839 CL3 C9 CATV Video 18 AWG, Solid Conductor, Braided Shield, RG-6 Type Belden 9116 0.270 0.0572 CM, CATV West Penn AQC841 0.275 0.0594 CL3 C10 Production Video 20 AWG, Solid Conductor, Braided Shield, RG-59 Type Belden 1505A 0.233 0.0426 CMR Belden 88281 0.271 0.0577 CMP Runs Under 500' C10B Production Video 18 AWG, Solid Conductor, Braided Shield Belden 1694A 0.274 0.0589 CMR Belden 1694WB 0.274 0.0589 CMR Runs Over 500' C10C Production Video 16 AWG, Solid Conductor, Braided Shied Belden 4794R 0.320 0.0804 CMR Belden 7731WB 0.280 0.0616 WB WET VERSION NOT RATED FOR 12G C12 Wireless Antenna 10 AWG, Solid Conductor, Braided Shield, RG-8/U, 50Ω Time Microwave systems LMR-400-FR 0.405 0.1288 CMR Time Microwave Systems LMR-400-DB 0.405 0.1288 DB C14 Infared Emitter 19 AWG, Solid Conductor, Braided Shield Time Microwave systems LMR-200-FR 0.195 0.0298 CMR Time Microwave Systems LMR-200-DB 0.195 0.0298 DB Runs Under 100' C15 Extron XTP/DTP shielded 4-Twisted Pair Extron XTP DTP 24 0.276 0.0598 CM NO KNOWN OPTION C19 Digital Media Cable, 8G Shielded 4 Twisted Crestron DM-CBL-8G-NP 0.244 0.0467 CMR NO KNOWN OPTION Use DM-8G-CONN Connector GROUP D - LOUDSPEAKER LEVEL D1 Loudspeaker, 2 Conductor 12 AWG, 65X30 Stranded Belden 5000UP .312 0.0764 CL3 Belden 5000U1 0.320 0.0804 WB D2 Loudspeaker, 4 Conductor 12 AWG, 65X30 Stranded Belden 5002UP 0.365 0.1046 CL3 Belden 5002U1 0.377 0.1116 WB D3 Loudspeaker, 70 Volt, 2 Conductor 18 AWG, 7x26 Stranded West Penn 224 0.156 0.0191 CMR West Penn AQ224 0.270 0.0572 CL3 D4 Loudspeaker, 70 Volt, 4 Conductor 18 AWG, 7x26 Stranded West Penn 244 0.183 0.0263 CMR West Penn AQ244 0.327 0.0839 CL3 GROUP E - EMPTY CONDUIT E NO WIRETYPE, FOR FUTURE EXPANSION GROUP F - FIBER OPTIC LEVEL F3 Single-Mode Fiber, 2-strand 1310 µm, OS2, OFNR Belden FISD002R9 0.184 0.0266 OFNR Belden FSSL002NF 0.184 0.0266 OFNR F5 Multi-Mode Fiber, 2-strand, OM3 50/125 ΜM, DUPLEX, OFNR Belden FI4D002R9 0.184 0.0266 OFNR Belden FS2H002NF 0.184 0.0266 OFNR AV WIRETYPE SCHEDULEAV002 FLOOR ASSEMBLY (SEE ARCHITECTURAL DRAWINGS FOR EXACT FLOOR CONSTRUCTION) CONCRETE SLAB ON GRADE GRAVEL FILL GRADE METAL DECK CONCRETE FLOOR ASSEMBLY (SEE ARCHITECTURAL DRAWINGS FOR EXACT FLOOR CONSTRUCTION) STUD WALL WET LOCATIONS EX: IN-SLAB, IN-GRADE, OUTDOOR NOTES: 1. IN-SLAB/ON-GRADE AND UNDER-SLAB/IN-GRADE CONDITIONS: AT THE CONTRACTOR'S OPTION, NON-METALLIC RIGID PVC CONDUIT AND/OR RIGID METAL CONDUIT (RMC) MAY BE USED, SO LONG AS THE FOLLOWING CONDITIONS ARE MET: A. CONTRACTOR MUST USE THE "WET LOCATION" CABLE AS IDENTIFIED IN THE AV CABLE SCHEDULE. B. "WET LOCATION" CABLE IS LARGER IN DIAMETER, SO THE CONTRACTOR MUST RE-CALCULATE THE CONDUIT SIZES TO MAINTAIN COMPLIANCE WITH NEC FILL RATIOS. SUBMIT CALCULATIONS FOR REVIEW. C. "WET LOCATION" CABLE IS MORE EXPENSIVE. THE PROJECT WILL NOT ACCEPT A COST INCREASE DUE TO LACK OF COMMUNICATION BETWEEN ELECTRICAL CONTRACTOR AND AV CONTRACTOR. D. CONTRACTOR MUST MAINTAIN STATED SEPARATION AND GROUPING REQUIREMENTS. NOTES: 1. IN-SLAB/NOT ON-GRADE CONDITIONS, SUCH AS METAL DECK OR FLOORS NOT ON GRADE: NON-METALLIC RIGID PVC CONDUIT AND/OR RIGID METAL CONDUIT (RMC) MAY BE USED, SO LONG AS THE FOLLOWING CONDITIONS ARE MET: A. CONTRACTOR MUST MAINTAIN STATED SEPARATION AND GROUPING REQUIREMENTS. DRY LOCATIONS EX: IN-WALL, CEILING, & CMD VISIBLE CEILING (SEE ARCHITECTURAL DRAWINGS FOR EXACT CEILING CONSTRUCTION) CONDUIT SEPARATION TABLE -AV CONDUITS- A B C D E A -- 12" 12" 12" 12" B 12" -- 6" 6" 6" C 12" 6" -- 6" 6" D 12" 6" 6" -- 6" E 12" 6" 6" 6" -- CONDUIT SEPARATION TABLE -ELECTRICAL- AV CONDUIT AC BRANCH LOAD 36" AC- FEEDER 48" AC-DIMMED LOAD 36" TEL/DATA 12" CONTROL (OTHER) 12" CONDUIT SEPARATION NOTES 1. THE AV SPECIFIC CONDUIT SEPARATION TABLE ABOVE REFLECTS BEST-CASE SCENARIOS, AND SHOULD BE ADHERED TO WHEN POSSIBLE. 2. ABSOLUTE MINIMUM SEPARATION FOR AV CONDUIT IS 4", IF ABOVE DISTANCES ARE NOT ACHIEVABLE. 3. ABSOLUTE MINIMUM SEPARATION BETWEEN AV AND ELECTRICAL POWER CONDUITS IS 36" EXCEPTIONS 1. SHOULD ELECTRICAL CONDUIT NEED TO CROSS AV CONDUIT, DO SO AT 90-DEGREES. 2. IF AV CONDUIT MINIMUM SEPARATION CANNOT BE MET (SUCH AS WHEN GOING THROUGH A NARROW CAVITY), CONDUIT MAY RUN IMMEDIATELY ADJACENT FOR NO MORE THAN 3'-0" IN ANY 50'-0" SPAN. 3 CONDUIT SEPARATION TABLES NTS 1 WET/DRY CABLE SELECTION GUIDELINES NTSCONDUIT RUN LENGTH LIMITS -ELECTRICAL- AV CONDUIT TYPE MAX RUN LENGTH A 500' B 500' C 250' D 500' E 250' F 5000' 2 CONDUIT RUN LENGTH LIMITS NTS CONDUIT RUN LENGTH LIMIT NOTES 1. C-TYPE CONDUIT CONTAINS IP BASED NETWORK CONNECTIONS THAT CAN NOT EXCEED 250' 2. IF CONDUIT RUN LENGTHS CAN NOT BE MAINTAINED, CONTRACTOR MUST SUBMIT RUN LENGTH FOR APPROVAL. PVC RIGID CONDUIT IN-CONCRETE OVER METAL DECK IN-CEILING/WALL EMT CONDUIT RIGID PVC CONDUIT IN-SLAB/ ON-GRADE RIGID PVC CONDUIT UNDER-SLAB/ IN-GRADE

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PTZSA SW HT NEW JB-1 9'-0" EXISTING JB-2 A/R EXISTING PTZ-1 8'-0" EXISTING WX 8'-0" NEW WX 8'-0" NEWFM8'-0" NEW PTZ-2 8'-0" EXISTING PTZ-2 8'-0" EXISTING STF-1 OT HT EXISTING STF-1 OT HT EXISTING STF-1 OT HT EXISTING STF-2 OT HT STF-1 OT HT EXISTING STF-1 OT HT EXISTING DIAS OT HT EXISTING DIAS OT HT EXISTING DIAS OT HT EXISTING DIAS OT HT EXISTING DIAS OT HT EXISTING CLK 9'-0" NEW CLK 9'-0" NEW POD FLOOR EXISTING CLKMIC CLK MIC PTZ MIC MIC MIC MIC MIC MIC MIC MIC MIC MIC PTZ ANT ANT ANT PTZ PTZ-3 8'-0" NEW 4 2 2E 2E SSM BEAM EXISTING SSM BEAM EXISTING SSM BEAM EXISTING SSM BEAM EXISTING SSM BEAM EXISTING SSM BEAM EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING VPJ BEAM 1E EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING SC CLNG EXISTING SCRC J BEAM EXISTING LSLS LSLS LS LS LS VPJ LS LS LS LS LS LS LS LS LS SCALE ISSUE DATE SHEET PROJECT NAME AND ADDRESS The Planning and Design of Theatres 1553 Martin Luther King Jr Way Berkeley, CA 94709 415-956-4100 Shalleck Collaborative Inc. www.shalleck.com Production Systems | AV LOS ALTOS HILLS – TOWN COUNCIL CHAMBERS AV REFRESH 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 100% DESIGN DEVEOPMENT 05-04-2023 SEE DRAWINGS No. Revision/Issue Date SHEET TITLE 2 AV DEVICE PLAN 1/8"=1'-0" AUDIO · AV-XX: CUSTOM AV PANEL & LOCATION · MC-#: MIC INPUT PANEL & JACK QUANTITY · FM: FM ASSISTIVE LISTENING ANTENNA · WX: WIRELESS MICROPHONE ANTENNA VIDEO · PTZ: PAN TILT ZOOM CAMERA · VPJ: VIDEO PROJECTOR LOUDSPEAKER · SA: 70V VOLUME CONTROL · SC: CEILING MOUNT 70V LOUDSPEAKER · SSM: SURFACE MOUNT 70V LOUDSPEAKER CONTROL · SCRC: MOTORIZED ROLL-DOWN SCREEN CONTROL · CSP-#: REMOTE CONTROL PANEL & LOCATION · CLK: TIMER CLOCK OTHER · JB-#: JUNCTION BOX · RK-#: EQUIPMENT RACK J-BOX AUDIO · ANT: ANTENNA · MIC: MICROPHONE VIDEO · PTZ: PAN TILT ZOOM CAMERA · VPJ: VIDEO PROJECTOR LOUDSPEAKER · LS: LOUDSPEAKER SPECIALTY OUTLET & QUANTITY (SEE DESCRIPTION) (BY ELEC) (# INDICATED NUMBER OF OUTLETS, E INDICATES EXISTING POWER) DUPLEX OUTLET, 120V / 20A, & QUANTITY (BY ELEC) (# INDICATED NUMBER OF OUTLETS, E INDICATES EXISTING POWER) QUAD OUTLET, 120V / DUAL 20A, & QUANTITY (BY ELEC) (# INDICATED NUMBER OF OUTLETS, E INDICATES EXISTING POWER) JUNCTION BOX (SEE DESCRIPTION) (BY ELEC)ELECTRICAL AV SYMBOL KEY CATV OUTLET (BY ELEC) TEL/DATA OUTLET & QUANTITY (BY ELEC) (# INDICATED NUMBER OF OUTLETS, E INDICATES EXISTING DATA) J MOUNTING CONDITIONS SW HT: PROJECT STANDARD SWITCH HEIGHT OT HT: PROJECT STANDARD OUTLET HEIGHT CLNG: CEILING MOUNT A/R: AS REQUIRED BEAM: DEVICE MOUNTED TO BEAM 1. ALL AC OUTLETS, CONDUIT & BACKBOXES BY ELECTRICAL. 2. REQUIRED STRUCTURAL BACKING BY STRUCTURAL ENGINEER. 3. A/V CONTRACTOR TO COORDINATE WITH ELECTRICAL TO DETERMINE EXACT LOCATION OF A/V BACKBOXES. 4. ALL VISIBLE LOUDSPEAKERS & PANELS SHALL BE PROVIDED IN A COLOR AS DETERMINED BY THE ARCHITECT DURING THE SHOP DRAWING PHASE. COORDINATE EXACT MOUNTING CONDITIONS WITH ARCHITECT, STRUCTURAL ENGINEER & GENERAL CONTRACTOR. GENERAL NOTES SUB LOOSE/DIRECT CONNECTION TO PANEL A/V EQUIPMENT TYPE DEVICE TAG EQUIPMENT TAG DEVICE LOCATION AV DEVICE & PANEL TYPE XXX X'-X" NOTE MOUNTING CONDITION OR HEIGHT TO CENTER OF BACKBOX DEVICE SPECIFIC NOTES #### AV DEVICE PLAN AT LEVEL 1AV101 1 AV DEMO PLAN/RCP 1/8"=1'-0" REMOVE EXISTING PROJECTION SCREEN REMOVE EXISTING EQUIPMENT FROM BELOW DIAS & STAFF TABLES REMOVE EXISTING PTZ CAMERAS REMOVE EXISTING RACK AND EQUIPMENT SEE SPEC FOR EQUIPMENT TO BE REUSEDREMOVE EXISTING PROJECTOR REMOVE EXISTING CAMERA AT CEILING AND PROVIDE BLANK OVER EXISTING JUNCTION BOX REMOVE EXISTING PTZ CAMERA REMOVE EXISTING CONTROL DESK AND EQUIPMENT REMOVE EXISTING OUTDOOR LOUDSPEAKERS AND PROVIDE BLANK OVER EXISTING JUNCTION BOX REMOVE EXISTING OUTDOOR LOUDSPEAKERS AND PROVIDE BLANK OVER EXISTING JUNCTION BOX EXISTING WIRE GUTTER 3 AV DEVICE RCP 1/8"=1'-0" CONNECT EXITING 120VAC DIRECT TO NEW SCREEN MOTOR, REUSE EXISTING CONTROL 4 AV EQUIPMENT PLAN 1/8"=1'-0" MOTORIZED ROLL-DOWN PROJECTION SCREEN DIAS TABLE CLERKS TABLE STAFF TABLE CUT 2" HOLE IN SIDE OF TABLE AT +18" AFF. PLACE GROMMET IN HOLE. FEED THROUGH PORTABLE CABLE FOR LECTERN SURFACE MOUNT LOUDSPEAKERS (TYP OF 6) VIDEO PROJECTOR CLEAR AREA FOR SHIPS LADDER CUSTOM BROADCAST FURNITURE OPERATOR DUAL WALL-MOUNTED SWING OUR AV EQUIPMENT RACKS 5 AV EQUIPMENT SECTION 1/8"=1'-0" 6 AV EQUIPMENT ELEVATION 1/8"=1'-0" CLERKS TABLE CUT 2" HOLE IN SIDE OF TABLE AT +18" AFF. PLACE GROMMET IN HOLE. FEED THROUGH PORTABLE CABLE FOR LECTERN SURFACE MOUNT LOUDSPEAKERS (TYP OF 6) VIDEO PROJECTOR MOTORIZED ROLL-DOWN PROJECTION SCREEN DIAS TABLE 5'-0" 7'-6" 13'-4" MOTORIZED ROLL-DOWN PROJECTION SCREEN DIAS TABLE DUAL WALL-MOUNTED SWING OUR AV EQUIPMENT RACKS NEW CABLE TRAY EXTEND (2) EXISTING 120V CIRCUITS USING SURFACE MOUNT CONDUIT (2) NEW 120V CIRCUITS & (4) NEW BUILDING DATA AT DUAL EQUIPMENT RACKS CABLING IN D-RING DOWN WALL TO NEW BROADCAST FURNITURE REMOVE EXISTING CABLE LOOM AND PROVIDE BLANK OVER EXISTING JUNCTION BOX 7 AV101 7 DIAS EQUIPMENT DETAIL 1/4"=1'-0" CLERK'S TABLE STAFF TABLE KEYBOARD AND MOUSE (TYP OF 6) MICROPHONE AND SPEAKER (TYP OF 11) 22" MONITOR ON ADJUSTABLE MOUNTING ARM (TYP OF 11) 10" TABLETOP TOUCHSCREEN CONTROL PANEL A/B SWITCH IN SURFACE MOUNT 1-GANG BOX (TYP OF 4) MUTE BUTTON & A/B SWITCH IN SURFACE MOUNT 2-GANG BOX PUBLIC SPEAKING TIMER LIGHT REMOVE EXISTING IN-DIAS MONITORS (TYP OF 5) RELOCATED EXISTING USB CHARGER AND POWER UNIT TO UNDER DIAS LIP (TYP OF 5) IN TABLE CABLE CUBBY (TYP OF 2)

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THIS DEVICE WEIGHS LESS THAN 20 LBS. 5 AV PANEL FM 12"=1'-0" 1 AV WIRE AND CONDUIT RISER DIAGRAM NTS WIRE & CONDUIT TABLE RUN NUMBER WIRE QTY WIRE TYPE CONDUIT QTY CONDUIT SIZE NOTES 1 1 D3 1 3/4" EXISTING 2 1 C5 FREE AIR IN WALL NEW 3 2 C5 1 C7 1 1-1/4" EXISTING 1 C10C 4 1 C12 FREE AIR IN WALL NEW 5 2 C12 FREE AIR IN WALL NEW 6 3 C12 FREE AIR IN WALL NEW 7 2 C5 1 1-1/4" EXISTING 8 2 C5 FREE AIR IN WALL NEW 9 1 C5 FREE AIR IN WALL NEW 10 FLOORBOX 1 A1 1 2-0" EXISTING 4 C5 1 2-0" 120VAC 120VAC EXISTING EXISTING DATA DATA EXISTING EXISTING 11 6 C5 1 2-0" EXISTING 12 7 C5 1 2-0" EXISTING 13 2 C5 3 2-0" EXISTING 14 2 C5 1 2-0" EXISTING 15 TRUNK 1 A1 30 C5 2 2-0" EXISTING 5 D3 16 TRUNK 7 C5 2 2-0" EXISTING 5 D3 17 TRUNK 1 A1 FREE AIR CABLE IN NEW TRAY NEW 4 B1 49 C5 3 C12 11 D3 18 4 B1 FREE AIR CABLE IN D-RING NEW 10 C5 FROM DATA (BY ELEC) EXISTING J-BOX 1. ALL AC OUTLETS, CONDUIT & BACKBOXES BY ELECTRICAL. 2. REQUIRED STRUCTURAL BACKING BY STRUCTURAL ENGINEER. 3. A/V CONTRACTOR TO COORDINATE WITH ELECTRICAL TO DETERMINE EXACT LOCATION OF A/V BACKBOXES. 4. ALL VISIBLE LOUDSPEAKERS & PANELS SHALL BE PROVIDED IN A COLOR AS DETERMINED BY THE ARCHITECT DURING THE SHOP DRAWING PHASE. COORDINATE EXACT MOUNTING CONDITIONS WITH ARCHITECT, STRUCTURAL ENGINEER & GENERAL CONTRACTOR. GENERAL NOTES AV PANEL TYPE WIRETYPE DESIGNATOR (SEE SCHEDULE) XXX X'-X" 1. WIRES OF SIMILAR WIRETYPE CLASSIFICATION (A, B, C, D or E) MAY BE COMBINED INTO A SINGLE CONDUIT. 2. MINIMUM CONDUIT SIZE IS 3/4". 3. CONDUIT SIZE TO BE VERIFIED IN WRITING BY AV CONTRACTOR WITHIN 30 DAYS OF CONTRACT AWARD. 4. ALL CONDUIT & BACKBOXES BY ELECTRICAL. 5. FOLLOW CONDUIT SEPARATION TABLES & CONDUIT RUN LENGTH TABLES AS INDICATED ON KEY SHEET & IN SPECIFICATIONS. 6. INCREASE CONDUIT TO NEXT SIZE UP FOR RUNS GREATER THAN 50'-0" WITHOUT A JUNCTION BOX. AV WIRE RISER NOTES & KEY 1 JB-2 -- EXISTING STF-2 -- 12 STF-1 -- STF-1 -- DIAS -- 13 DIAS -- DIAS -- DIAS -- 14 STF-1 -- 11 STF-1 -- STF-1 -- POD FLOOR 10 EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING CABLE GUTTER CLK-- 9 NEW PTZ-2 -- 7 EXISTING SC-- EXISTING SC-- EXISTING SSM-- EXISTING SSM-- EXISTING SSM-- EXISTING VPJ -- EXISTING EXISTING CABLE GUTTER SC-- EXISTING SC-- EXISTING SSM-- EXISTING SSM-- EXISTING SSM-- EXISTING CLK-- 9 NEW PTZ-2 -- 7 EXISTING 16 EXISTING J-BOX WX-- 6 NEW PTZ-1 -- 3 EXISTING FM-- 5 WX-- 4 NEW NEW 15 NEW NEW SA-- 2 NEWSC TYP 6 1 EXISTING COUNCIL CHAMBERS 124 AV 125 LARGE CONFERENCE 123 POWER/DATA EXISITNG NOTE: THESE PANELS ARE INSERTS FOR EXISTING FLOORBOX MICROPHONE CONTROL VIDEO VOTING THIS DEVICE WEIGHS LESS THAN 20 LBS. 3 AV PANEL SA 12"=1'-0" THIS DEVICE WEIGHS LESS THAN 20 LBS. 3 AV PANEL STF-2 12"=1'-0" THIS DEVICE WEIGHS LESS THAN 20 LBS. 2 AV PANEL POD 12"=1'-0" COLOR RINGS AROUND CONNECTOR PTZ-3 -- 8 NEW LOOSE CABLE TO DEVICE INSIDE WALL/CEILING (TYP) JB-1 -- EXISTING GROMMET FOR FIXED EQUIPMENT CABLES BROADCAST FURNITURE 18 CABLE TRAY TO EQUIPMENT RACKS 17 SCALE ISSUE DATE SHEET PROJECT NAME AND ADDRESS The Planning and Design of Theatres 1553 Martin Luther King Jr Way Berkeley, CA 94709 415-956-4100 Shalleck Collaborative Inc. www.shalleck.com Production Systems | AV LOS ALTOS HILLS – TOWN COUNCIL CHAMBERS AV REFRESH 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 100% DESIGN DEVEOPMENT 05-04-2023 SEE DRAWINGS No. Revision/Issue Date SHEET TITLE AV WIRE & CONDUIT DIAGRAM & PANEL ELEVATIONSAV701

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From: Rajiv Bhateja
To: City Council
Subject: Council Chambers AV Upgrade Options
Date: Wednesday, May 17, 2023 2:55:02 PM
Respected Council Members,
I understand that we are exploring various options with regard to upgrading the Audio-Video System in the Council Chambers.

The Technology Committee has had an initial meeting with the AV consultant and we understand the price tag by the consultant is in the range of $500,000.

If the Council would like, the Technology Committee would be happy to do a detailed review of the equipment and issues, and suggest alternative approaches that are focused on costeffective solutions.

If the Council wishes to proceed with this, we can commit to having a report, with specific recommendations and options, completed within the next 4 weeks.

Sincerely,
Rajiv Bhateja
Chair, Technology Committee
Supplemental No. 1
AGENDA ITEM #4.D
Distributed 5/17/23

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From: allan epstein
To: Deborah Padovan; City Council
Cc: Peter Pirnejad
Subject: Comments on Council Agenda Items 4.D, 4.O and 4.S.

Date: Wednesday, May 17, 2023 4:08:17 PM
Hi Deborah,
Please attach these comments to today’s Council Agenda.

Thank you.

Best,
Allan
AGENDA ITEM #4.D AUDIO VIDEO SYSTEMS UPGRADE PROJECT
This is an extraordinarily expensive program and the expense may exceed the $450K requested. The recommendations listed, according to the consultant, “are in 2023 dollars and do not include General Contractors mark-up and general conditions or overall contingencies.” Clearly, the town needs a functional and reliable A/V system, but does this proposal represent the necessary basics or a Ferrari solution? How do the features and capabilities differ from today’s system and why are those changes needed? Are there different levels of equipment one can choose from, good, better, best? Why do existing cameras need to be replaced? Why does the projector need to be replaced? Would adding 2-85” monitors, one on each side of the room closer to the audience, provide a more easily readable visual display than a projection screen 25 feet away from the first viewer’s row? Why are $45,000 in lights necessary? The RFP should require a cost breakdown for each category of equipment so that cost drivers can be identified and choices are available in the award.

Fiscal Impact statement states, “funds in the amount of $450K are included in the Proposed FY2023- 24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan.” Dedicated PEG funds, collected by Comcast from their customers, should be used to assist with this purchase. Currently, town is receiving about $11,000 a year and the Town should have funds set aside from the last 3-5 years. Town should verify that Comcast is paying the correct PEG and Franchise fee amounts.

AGENDA ITEM #4.O STORM DRAIN IMPROVEMENTS
The most recent storms identified many stormwater related problems in Town and infrastructure that needs repair and maintenance. While the three projects listed may need attention, they are being presented outside of the budget process, without an understanding of the complete scope of work. The town should undertake an inventory and assessment of all its drainage assets, culverts, bridges, storm basins, ditches, etc., and prepare a comprehensive list of required drainage improvements. The Matadero Creek erosion damage, that started 12 years ago and continues, has still not been repaired and will likely be very expensive to repair, and only increasing in cost. The Town has limited funds and needs to prioritize the work that needs to be done. Waiting until an investigation is complete and estimates are prepared for all projects before awarding this work is a more prudent approach. This project is not scheduled to be completed until Summer 2024, so a few months’ investigation before starting would cause little delay. The Council package also does not contain the specifications for the project, a requirement under the municipal code before a project can be put out for bid.

Fiscal Impact. The staff report states, “As part of the proposed FY23-24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan, staff will be proposing a new capital improvement project (CIP) for Storm Drain Improvements with a total FY2023-24 project budget appropriation of $250,000 from American Rescue Plan Act (ARPA) and Drainage In-lieu Funds (Attachment 2).” The attached budget sheet shows $214,851 coming from the ARPA Funds, but I believe this would require reducing ARPA funds currently allocated to other programs.

Supplemental No. 2
AGENDA ITEM #4.D
Distributed 5/17/23

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AGENDA ITEM #4.S Landscape Maintenance
The report does not compare proposed costs to current costs. Bayscape Landscape’s bid prices appear to be reductions from their current prices. LAH Town Hall is currently maintained by a different vendor. Proposal submittals are not attached, so deficiencies listed for vendors who submitted lower bids cannot be evaluated for indicated savings potentially worth tens of thousands of dollars per year. Town should consider awarding maintenance work on Purissima Field to free up Town maintenance crew to do other work.

Fiscal impact statement states in error, “landscaping services under the agreement would be funded through General, Pathway, and Westwind Barn Funds…” Pathway and Westwind Barn Funds are capital funds and are not used to fund maintenance operations. All payments would come from the General Fund.

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From: Ian Hunter - Shalleck Collaborative
To: Deborah Padovan
Cc: Cody Einfalt
Subject: RE: Comments on Council Agenda Items 4.D, 4.O and 4.S.

Date: Wednesday, May 17, 2023 5:08:22 PM
Hi Deborah1. Perhaps before an entirely parallel effort is undertaken by the technology council, we work together to do a line-by-line review of the system design, explain what each item does and how it works into the system. We are very experienced in outlining cost reduction strategies.

2. If the council has a dollar amount they feel is appropriate, I’d be happy to outline how we can get there.

3. We can answer specific questions about your existing equipment. Generally, the existing equipment is 7-10 years old, which is the maximum expected life for professional AV equipment. You have already experienced failures and unreliable function; that will increase as the equipment continues to age.

4. We don’t expect the overall bid to come in above our stated budget. If it does, we will work (at no additional cost) to revise the design to meet the budget. This is a part of our contract. (We do not have a general contractor on this project, so we will not have markup.)

5. Please remind all parties that the costs outlined are very typical for council chambers around the bay area, and that they include labor, which makes up 40-60% of the overall cost… We’re also in a time period where the cost of AV & IT equipment has increased 10-12% per year for the past 3 years.

I hope this helps. Honestly, I can’t recall having this much push back on council chamber AV system upgrades. Most groups understand that is a project that will occur every 7-10 years. It’s not much different than technology refreshes that happen on a recurring cycle (which for office computers is often as short as 3 years).

Thanks!
Ian Hunter, CTS-D
Principal
The Shalleck Collaborative, Inc.

Direct Tel. 415/814-1564
From: Deborah Padovan <[email protected]>
Sent: Wednesday, May 17, 2023 4:37 PM
To: Ian Hunter - Shalleck Collaborative <[email protected]> Cc: Cody Einfalt <[email protected]>
Subject: FW: Comments on Council Agenda Items 4.D, 4.O and 4.S.

Supplemental No. 3
AGENDA ITEM #4.D
Distributed 5/17/23

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Ian,
Hi. There is an item on the Council agenda tonight to allow us to go out to bid. I received this comment (in the email below) and another comment from the Technology Committee that said this:
“Respected Council Members,
I understand that we are exploring various options with regard to upgrading the Audio-Video System in the Council Chambers.

The Technology Committee has had an initial meeting with the AV consultant and we understand the price tag by the consultant is in the range of $500,000.

If the Council would like, the Technology Committee would be happy to do a detailed review of the equipment and issues, and suggest alternative approaches that are focused on cost-effective solutions.

If the Council wishes to proceed with this, we can commit to having a report, with specific recommendations and options, completed within the next 4 weeks.

Sincerely, Rajiv Bhateja, Chair, Technology Committee”
Any words of wisdom that I could use tonight would be helpful.

Deborah
From: allan epstein <[email protected]>
Sent: Wednesday, May 17, 2023 4:08 PM
To: Deborah Padovan <[email protected]>; City Council <[email protected]>
Cc: Peter Pirnejad <[email protected]>
Subject: Comments on Council Agenda Items 4.D, 4.O and 4.S.

Hi Deborah,
Please attach these comments to today’s Council Agenda.

Thank you.

Best,
Allan
AGENDA ITEM #4.D AUDIO VIDEO SYSTEMS UPGRADE PROJECT
This is an extraordinarily expensive program and the expense may exceed the $450K requested. The

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recommendations listed, according to the consultant, “are in 2023 dollars and do not include General Contractors mark-up and general conditions or overall contingencies.” Clearly, the town needs a functional and reliable A/V system, but does this proposal represent the necessary basics or a Ferrari solution? How do the features and capabilities differ from today’s system and why are those changes needed? Are there different levels of equipment one can choose from, good, better, best? Why do existing cameras need to be replaced? Why does the projector need to be replaced? Would adding 2-85” monitors, one on each side of the room closer to the audience, provide a more easily readable visual display than a projection screen 25 feet away from the first viewer’s row? Why are $45,000 in lights necessary? The RFP should require a cost breakdown for each category of equipment so that cost drivers can be identified and choices are available in the award.

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING AN EXTENSION OF THE

PROFESSIONAL SERVICES AGREEMENT WITH ALEXANDER
ATKINS DESIGN, INC. FOR THE OUR TOWN NEWSLETTER IN AN
AMOUNT NOT TO EXCEED $37,000 FOR A SIX-MONTH PERIOD
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Consider adopting the Resolution authorizing the City Manager to renew the professional services agreement with Alexander Atkins Design, Inc. (AAD) for the quarterly preparation of the Our Town Newsletter for six months from July 1, 2023 through December 31, 2023.

BACKGROUND:

Since 1967, the Town has had some form of a newsletter (either monthly or quarterly), to keep residents informed of Town activities and services and to promote community awareness and involvement. The Town last entered into a professional services agreement with AAD for the quarterly publication of the Our Town newsletter. The agreement covered the period of July 1, 2020, through June 30, 2022. The City Manager extended the contract through December 2022. In October 2022, the City Council approved a six-month extension for January 1, 2023, through June 30, 2023.

DISCUSSION:

In June 2022, the City Council appointed an Ad Hoc Committee to review the process for the Our Town Newsletter. The ad hoc committee has met four times and has requested the Los Altos Hills History Committee oversee the articles and content of the newsletter.

The committee has approved the June edition and is working towards a process for the timely preparation and distribution of Our Town.

The cost of this extension includes graphic design, art direction, editorial services, digital production, digital imaging processing, stock photography/art and research, project management, revisions, and expenses for a publication of up to 12 pages. The work also includes a web-optimized PDF and editing and developing content from the cover story for the staff’s use in social media or email.

AGENDA ITEM #4.E
D.P.

P.P.

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Staff Report to City Council Page 2
Extension to Agreement for Our Town Newsletter
May 17, 2023
2 The Our Town Newsletter will have a revised format and include stories entirely about the history, people, places, flora, fauna, and other interesting elements about the Town and surrounding area. The purpose of Our Town will be to celebrate what makes the Town so special to its residents. The publication will not contain any government news.

Town government-related news will be provided in a separate, quarterly publication.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2023 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2023 work plan.

FISCAL IMPACT:

The estimated costs to renew Alexander Atkins Our Town Newsletter from July 1, 2023, through December 31, 2023, is approximately $25,000 and $12,000 for printing and mailing for the next two issues for a total cost of $37,000. These funds will reduce the unassigned fund balance.

ATTACHMENT:

1. Proposed Resolution

2. Proposal from AAD

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Resolution -22 Page 1
RESOLUTION -23

RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING AND AUTHORIZING

EXECUTION OF AN EXTENSION AGREEMENT BETWEEN THE
TOWN OF LOS ALTOS HILLS AND ALEXANDER ATKINS DESIGN, INC. FOR A

SIX-MONTH PERIOD
WHEREAS, the City Council agrees to extend the agreement with Alexander Atkins Design, Inc. (AAD) for the quarterly preparation of the Our Town Newsletter for a six-month period from July 1, 2023, through December 31, 2023; and
WHEREAS, AAD services include graphic design, art direction, editorial services, digital production, digital imaging processing, stock photography/art and research, project management, revisions, a web-optimized PDF, and expenses for a 12-page issue; and, WHEREAS, the City Council designated an Ad Hoc Committee to review the Our Town Newsletter and continues to work with the Los Altos History Committee for oversight of the newsletter;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the City Manager is hereby authorized to execute a six-month agreement for newsletter services with Alexander Atkins, Inc. in an amount not to exceed $25,000 from July 1, 2023, through December 31, 2023.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 17th day of May 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Linda G. Swan, Mayor
ATTEST:
______________________________
Deborah Padovan, City Clerk
Attachment 1

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Attachment 2

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: APPROVAL OF CHANGE IN REGULAR MEETING TIME FOR THE

LOS ALTOS HILLS ENVIRONMENTAL DESIGN & PROTECTION

COMMITTEE
FROM: Deborah Padovan, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION That the City Council:

Approve the change in the regular meeting schedule for the Los Altos Hills Environmental Design and Protection Committee.

BACKGROUND
The standing committees of the Town meet once a month and the dates of the meetings are established in compliance with Section 4(a) of Resolution 90-22, as follows (in part):
“Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee:
(a) Each Standing Committee shall establish a time and place for its regular meetings. Once the Standing Committee has established a time and place for its regular meetings, the Standing Committee shall request the City Council to approve the time and place of the regular meeting. . .”

DISCUSSION
Currently, the Environmental Design and Protection Committee meets on the second Tuesday of each month at 5:45 p.m. The Committee has voted and unanimously requested that the regular meeting time be changed to 5:00 p.m. each month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

AGENDA ITEM #4.F
D.P.

P.P.

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Staff Report to City Council Page 2
EDPC Meeting Time
May 17, 2023
2 2023 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2023 work plan.

FISCAL IMPACT
There is no fiscal impact to change the meeting schedule.

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION DIRECTING THAT THE PRIDE FLAG BE RAISED FOR THE MONTH OF JUNE 2023
FROM: Cody Einfalt, Interim Assistant to the City Manager APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution directing that the Pride Flag be raised in Town from June 1-30th, 2023.

DISCUSSION:

On October 20, 2022, the City Council adopted a Display Flag Poles Policy & Procedure which regulates the display of ceremonial or commemorative flags on the flag poles throughout the Town (Attachment 2).

The Town’s Display Flag Poles are not intended to serve as forums for free speech or expression by the public, but rather are only to display ceremonial and commemorative flags that express the official sentiment of the City Council.

The attached resolution (Attachment 1) proposes that the City Council authorize the raising of the Pride Flag from June 1st-30th, 2023 in support of the LGBTQIA+ Community (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual, and more) on Town owned flag poles.

ENVIRONMENTAL REVIEW:

Raising a flag is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA.
2023 CITY COUNCIL WORK PLAN:

Raising the Pride Flag was not identified in the 2023 City Council Work Plan, however the proposal requires minimal work and could be absorbed into staff’s available bandwidth.

FISCAL IMPACT:

There is no anticipated fiscal impact for the adoption of the attached resolution.

ATTACHMENTS:

1. Proposed Resolution

2. Display Flag Poles Policy & Procedures (October 20, 2022) AGENDA ITEM #4.G
C.E.

P.P.

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Resolution __ -22 Page 1
RESOLUTION __ -22

RESOLUTION DIRECTING THAT THE PRIDE FLAG BE RAISED FOR THE MONTH OF JUNE 2023
WHEREAS, the City Council desires to display ceremonial and commemorative flags on Display Flag Poles as an expression of the City Council’s official sentiments; and WHEREAS, on October 20, 2022, the City Council adopted a Display Flag Poles Policy & Procedure; and
WHEREAS, the Town’s Display Flag Poles are not intended to serve as forums for free speech or expression by the public, and are intended only to display ceremonial and commemorative flags that express the official sentiment of the City Council; and WHEREAS, the City Council desires to raise the Pride Flag for the month of June 2023 in support of the LGBTQIA+ community (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual, and more) on Town owned flag poles.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby directs that the Pride Flag be raised from June 1-30th, 2023.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 17th of May 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Linda Swan, Mayor
ATTEST:
_____
Deborah L. Padovan, City Clerk
Attachment 1

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TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941-7222
www.losaltoshills.ca.gov
Display Flag Poles Policy & Procedures
Approved by City Council: October 20, 2022

1. Purpose
The purpose of this document is to establish the policy and procedures to be followed by all Town employees regarding the display of ceremonial or commemorative flags on the flag poles throughout the Town (“Display Flag Poles”).

2. Policy
All flags shall be displayed in accordance with federal and state regulations, including Title 4, Chapter 1 of the United States Code, and Sections 430 through 439 of the California Government Code. Display Flag Poles are not intended to be a forum for free expression by the public.

Ceremonial or commemorative flags shall be displayed as an expression of the Town’s official sentiments. Ceremonial and commemorative flags elected for display will reflect the Town’s speech, not that of an individual community member or group, and therefore must be approved by City Council resolution.

The display of ceremonial or commemorative flags other than the flags of the United States of America, State of California, and Town of Los Altos Hills must be supported by at least one Council member for Council consideration. The Council will not review proposals for the display of ceremonial or commemorative flags from third parties directly, nor will the Town use its Display Flag Poles to sponsor the expression of a third party. Flag raising ceremonies shall be conducted in accordance with all applicable provisions of federal and state laws.

3. Procedures
The Town will authorize the display of ceremonial or commemorative flags on Display Flag Poles as an expression of the Town’s official sentiments upon adoption of City Council resolution:

A. A councilmember who wishes to propose the display of ceremonial or commemorative flags will contact the City Manager to request a draft resolution be presented to City Council.

B. Town staff will draft and present a resolution to City Council including a proposed date of flag-raising, the length of flag display, and expression of the Town’s official sentiments regarding the proposed flag.

Attachment 2

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Draft Flag Display Policy and Procedures

Page 2 ends

C. The resolution must be approved by a majority of City Council members to be adopted.

B. Upon adoption of the City Council Resolution to display a ceremonial or commemorative flag, Town staff will follow the following guidelines:
a. The procurement of the flags for each Display Flag Pole shall be the responsibility of the Town.
b. Any flag-raising ceremony will not be allowed to take place in the street or in any other way block the public right of way.
c. Speakers may be permitted to speak on the Town’s behalf to present background information on the flag display.

C. Any exceptions to these guidelines must be approved by resolution of City Council.

D. If any of these guidelines are not followed, the Office of the City Manager has the right to suspend or cancel a flag-raising ceremony.
5171557.2

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From: Keith Walker
To: City Council
Subject: FOR PUBLIC COMMENT ITEM G
Date: Wednesday, May 17, 2023 3:31:44 PM
I don't believe City flagpoles should be used to promote political agendas of any kind. Who is to be the arbiter of what is allowable or not? In any community there will never be unanimous agreement on any issue, and promoting any political issue is therefore divisive and sets a bad precedent. If Pride is allowed, what about BLM, White Lives Matter, Trump Won (yes there is a flag for that), and more contentious political issues. Please leave it the US and State of California flags Keith Walker
Supplemental No. 1
AGENDA ITEM #4.G
Distributed 5/17/23

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: CONSIDER THE REQUEST FOR AMPLIFIED SOUND AT

PURISSIMA PARK FOR USE DURING A FIELD RENTAL
FROM: Sarah Robustelli, Community Services Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Consider the request for amplified sound at Purissima Park for use during a field rental.

BACKGROUND:

The Town’s Baseball Fields at Purissima Park are available as a rentable space for community members. The Field Use Policy details the internal review and approval process for rental requests. As described in Rule 13 of the Field Use Policy, amplified sound is strictly forbidden unless approved by the City Council. Rule 13 states:
“The use of outdoor sound amplification is not allowed without a written request to the Town for review, and then approval by the City Council at a publicly noticed hearing. The amplified sound, if approved by the City Council, shall be for a period not to exceed four (4) hours per day between the hours of 8am to 5:30pm” On April 3, 2023, Recreation received a rental request for Field 2. The request indicated the rental was for a birthday party of approximately 75 people. Staff followed up with the request and upon discussing the Field Rental Policy learned that the requester wanted to feature amplified sound. Recreation staff alerted the requester that Town Staff must first review, and then City Council must approve the exception. The requester remained interested in pursuing the rental and submitted a written request. The written request was received and reviewed by staff on April 28, 2023, and is included in attachment 1.

DISCUSSION:

Staff reviewed the written request for amplified sound and did not have any significant concerns that this approval of amplified sound would deviate from stand practice. Staff noted that while there are a few residences within 500 feet of Field 2, the location is adjacent to Highway 280, the Town’s Public Works Yard, and Fremont Hills Country Club, none of which would be sensitive to temporary amplified sound during late afternoon, early evening hours. There is a precedent for amplified sound at Purissima Park without issue. For example, many Town Events and Los Altos/Los Altos Hills Little League Games have taken place without any complaints staff are aware of. Additionally, while amplified sound is forbidden for field rentals, this use is still within the acceptable standards of the Town’s noise

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Staff Report to City Council Page 2
Amplified Sound Request at Purissima Park
May 17, 2023
ordinance. The requester has assured Recreation staff that the music selection is appropriate and that it will not be played at excessive volumes.

ENVIRONMENTAL REVIEW:

The proposed project does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the California Environmental Quality Act (CEQA). 2023 CITY COUNCIL STRATEGIC PRIORITIES:

Although increasing field rentals was not identified in Council’s priorities for 2023 it aligns with maintaining the quality of life and community character, to better leverage healthy relationships with community members.

FISCAL IMPACT:

There is no significant fiscal impact. The Town is forecasted to receive $240 from the rental fee and process a $250 refundable deposit.

ATTACHMENT:

1. Requestor Letter
Prepared by: Chris Knopf, Recreation Specialist

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TOWN OF LOS ALTOS HILLS May 17, 2023
Staff Report to the City Council
SUBJECT: MOTION TO REMOVE THE TABLING POLICY FROM THE 2023

CITY COUNCIL WORK PLAN
FROM: Sarah Robustelli, Community Services Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Motion to remove the Tabling Policy from the 2023 City Council Work Plan.

BACKGROUND:

At the 2022 Town Picnic it came to staff’s attention the lack of policy for setting up tables/booth at special events.

In March 2022, the Los Altos Hills Community Fiber (LAHCF) indicated they might be interested in tabling at the Town Picnic.

In May 2022, staff received a call from a resident who authored a book and was affiliated with a non-profit, currently partnered with Santa Clara County requesting to table. During that call the resident was told by staff that tabling would not be granted. The reason was given that unless there is a direct affiliation with the Town, staff would not be able to accommodate all the requests.

Hills2000 requested a table in June 2022. In the name of equity, staff decided not to allow any for-profit, non-profits, or politically affiliated organizations to set up booths.

Allowing only Town vendors and other affiliated public agencies, Official Town Committees and Commissions or partnering agencies such as the Library, CERT, Santa Clara County Sheriff, and Fire Departments.

Last year, in the interest of fairness and in the absence of any existing policy, staff allowed Non-Town Sponsored Organizations to set up a table at a designated location at the Picnic.

In a Memorandum to the City Council, the City Manager stated that before the next Town Picnic, staff will return to the Council with a policy that provides the parameters and rules related to informational booths that are authorized at the Town Picnic. This was then added to the Work Plan for 2022 and was a carryover for 2023.

DISCUSSION:

In July 2022, the Town sent out a questionnaire to 13 surrounding cities, to benchmark tabling policies and trends for special events. The information gathered included the AGENDA ITEM #4.I
S.R.

P.P.

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Staff Report
Town Picnic Catering
April 20, 2023 Page 2
following: type of policy, implementation, circumstances, equitability, affiliation, and fees.

Staff received seven (7) responses from the following:
• City of Santa Clara
• City of Cupertino
• City of Mountain View
• Los Gatos Saratoga Recreation
• City of Burlingame
• City of Los Altos
• Town of Woodside
Findings
Out of the seven (7) cities the City of Mountain View was the only one that has a formal policy for sponsorship/fee-based reservation of space at City special events.

All others six (6) cities used informal policies. Only three (3) require no city affiliation:

Burlingame/ LGS/ Woodside. The other three (3) cities require city affiliation: Santa Clara/ Cupertino/ Los Altos to participate or reserve a space at city events. Of the six (6) cities that use informal policies five (5) of them do not offer sponsor or fee-based tabling.

Informal Policies leaves the decision making to the event coordinator or department heads or in some instances a contract with the city.

Committee Input
This information was taken to two Committees who host most of the special events in Town, the Parks and Recreation Committee and Community Relations Committee.

At the November 28, 2022, special Parks and Recreation Committee meeting staff presented the background and finding. There was continued discussion at their December 19, 2022, meeting. The Parks and Recreation Committee provided input on the draft tabling policy, meeting minutes in attachment 1.

Staff took the Parks and Recreation Committee feedback and presented that at the February 28, 2023, Community Relations Committee special meeting, meeting minutes found in attachment 2. Staff provided the same presentation with background and finding and approved the proposed Tabling Policy.

After consultation with the City Attorney there were many proposed changes to the draft policy. These changes would be barriers to community organizations and significantly increase administrative load by permitting each organization and verify insurance. Staff recommends monitoring requests informally as it is standard practice for surrounding cities in lieu of creating a formal policy.

In response to the survey of other cities and feedback the Community Relations Committee Special Meeting on March 23, 2023, and Parks and Recreation Committee on March 27, 2023, staff is suggesting the Council direct staff to remove the tabling policy from the 2023 City Council Work Plan.

Staff are in alignment with the committees and are recommending the Tabling Policy be

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Staff Report
Town Picnic Catering
April 20, 2023 Page 3
removed from the 2023 City Council Work Plan.
2023 CITY COUNCIL STRATEGIC PRIORITIES:

Create a Town Policies was outlined in the 2023 City Council Work Plan and Adopt Tabling Policy was a milestone under value/priority area increase effective service delivery and governance.

ENVIRONMENTAL REVIEW:

The proposed project does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the California Environmental Quality Act (CEQA).

FISCAL IMPACT:

There is no fiscal impact for the City Council to remove this policy from the work plan.

ATTACHMENTS:

1. December 19, 2022 Parks and Recreation Committee Meeting Minutes

2. February 28, 2023 Community Relations Committee Meeting Minutes

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Attachment 1
Town of Los Altos Hills
Parks and Recreation Committee
Regular Meeting Minutes
Monday, Dec 19 , 2022 , 5:30-7:00 PM

TELECONFERENCE SPECIAL NOTICE
Pursuant to Government Code Section 54953(e):

NOTICE OF TELECONFERENCED MEETING
On September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021), which amended Section 54593 of the Government Code to allow local legislative bodies to continue to conduct meetings by teleconference under specified conditions and pursuant to special rules on notice, attendance, and other matters. As the City Council for the Town of Los Altos Hills has made the findings required by Government Code Section 54953, the Council, the Planning Commission and Committees will continue to conduct meetings by teleconference and the Council Chambers will not be open to the public for this City Council meeting. Pursuant to the requirements of Government Code Section 54953(e), members of the public will be provided with notice of how they may access the meeting and offer public comment. Members of the Public may participate and provide public comments to teleconference meetings as follows below (insert instructions below.

To participate via a computer in a Zoom meeting, visit:
https://us02web.zoom.us/j/83282934219?pwd=ejV5WVFGdThaZGNUd2FKdkdUM0RKZz09 Meeting ID: 83282934219 Passcode: 94022
One tap mobile +16699006833
Note: All votes shall be made by roll call and individual votes will be stated in the minutes

1. Call to order/Roll Call (Quorum = 5)

Present: Chair: Jasmeen Pombra, Vice-Chair: Boxia Schmdit Scott Vanderlip, Yibin Tang, Ying Liu

Absent: Secretary: Kejun (Ben) Xu Jennifer Bardsley, Sara Farr Staff: Sarah Robustelli, Community Services Manager
Council Liaison: Stanley Mok
Associate Members: Patty Radlo, Rebecca Hickman, Helene Karlsson, Kjell Karlsson, Val Metcalfe, Jim Basiji, Craig Murray

2. Review Draft Minutes 11/28/2022 – no draft minutes

3. Public Comment

4. New Business
a. Feedback from committee members regarding meeting time and structure: All Boxia, Yibin, Scott no issue with current time
b. New project discussion: Community space
Volunteers for this? Socialize and let people know about the space – Jasmeen Activity Guide make sure this is highlighted.

5. Old Business
a. Committee structure and goals for 2023- All
Highlighting Community Space: Food Truck, Contracts Little League/VDE

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Attachment 1
b. Ad Hoc Committee to Renegotiate the Los Altos/Los Altos Hills Little League contact - Ben
c. Pathway’s ideas – Ying & Scott
d. Review and provide input on draft tabling policy
Staff presented background and finding on a draft tabling policy. Jasmeen clarified for all events.

Policy Considerations:
• All applicants must fill out a tabling request form and submit it 30 days prior to event date.
• We reserve the right to refuse service to any party.
• No Political or Religious parties are allowed.
• Must be city affiliated to be free or pay a fee if non city affiliated.

The following motioned and agreed: 1) Yibin, 2) Jasmeen Voted yes: Scott, Boxia, Yibin, Jasmeen

6. Events
a. Barn Lighting 12/4 2-5 pm
b. Caroling in the Hills 12/20 7:30-9 pm
c. Chamber Music Concert 2/12 RESCHEDULED 7:00 pm

7. Subcommittee Reports
a. Byrne Preserve Permanent Signage – Kejun/Ben and Scott b. Plan to improve Edith Park – Yibin, Scott, Jasmeen
c. Legacy Giving – Scott and Ying
Remove from next agenda
d. Food truck social- Jasmeen, Boxia, Jennifer
YC

8. Adjourn
6:02 pm
Future Meetings: Jan 16 (MLK), Feb 20, Mar 20, Apr17,May15, Jun 19 Next meeting: January 23

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1 Town of Los Altos Hills
Community Relations Committee
Meeting Minutes
Tuesday, February 28, 2023 @ 7 PM

1. Roll Call; Committee Membership
The regular meeting was called to order at 7:10 PM, by vice chairman April Anair. Present:

Members, Lew Jamison Maddie Cheng, Lana Einschlag, Karen Emerzian, Roy Woolsey. Rajiv Bhateja, chair was not present. Council liaison Lisa Schmidt was not present. Town staff: Sarah Robustelli was present. No associate members were present.

2. Committee secretary by rotation – Maddie Cheng

3. Public Comment – None

4. Prior Minutes approval
Jan 17, 2023 motion by Lana seconded by April. Unanimous approval by members present.

5. Newcomers March Event – Committee Members
Committee members signed the invitations, addressed the envelops, and got them ready to be mailed out.

6. Newcomers March Event – Sarah
 Scheduled for 1:00-3:00PM Mar 5th, rain or shine.
 146 RSVP’d, catering ordered for 100 guests since the caterer, The Party Helper, is known to provide good quantity of food.
 Catering charge $2398.57.
 Caterer to set up at 12:15PM in the council chamber.
 Sarah to set up beverages, including wine and water.
 Desserts ordered from Costco.
 Purissima to be present.
 25 new comer packages to be made available at the event.  Reusable bags for takeaways.
 No check-in’s, guests write their own name tags. Karen to bring pens from last picnic.  Karen, April, Lew, and Roy arriving by 12:30 to help setup.

7. Tabling Policy for Town Events - Sarah
To avoid issues arising from regulating 3rd-party tables at town events, town staff have been working on establishing an informal tabling policy by collecting data from other cities about tabling policy. Online forms set to 13 surrounding cities in July 2022, of which 7 responded. Only 1 has a formal tabling policy, while 6 use an informal policy. Among them, 3 require no city affiliation, and 5 do not offer sponsor or fee-based tabling.

Tabling policy recommendation by town staff:
 Informal
 Case-by-case basis –

1. Applicants must fill out a request form 30 days prior to event.

2. We reserve the right to refuse service to any party.

3. No political or religious parties are allowed.

4. Must be city affiliated to be free or pay a fee if non city affiliated.

Modifications proposed by committee members to the above recommendation:
 Augment the verbiage “Case-by-case basis” to “Case-by-case basis by the event coordinator or department heads, or in some instances, a contact with the city.”

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2  Reword bullet 4 above to “Must be LAH city/community affiliated to be free or, depending upon the specific event, there might be the option to pay a fee if non city affiliated.” Roy moved to adopt the tabling policy. All in favor.

8. “Our Town” Newsletter Update and Status
Brief discussion, no action items.

9. 2023 Town Picnic Budget – Sarah
 Due to complaints about long wait time from last year, number of shuttle buses will be restored to 2.  April suggested, instead of mass mailing postcards to residents, we should advertise the picnic on the front/back page of the town newsletter to cut mailing cost.  Email all RSVP’s of last year’s picnic.
 Inform new residents of the picnic at the new comer event.  Roy will reach out to Model Train Club.
 Sarah will reach out to the climbing wall people if Happily Ever Laughter’s quote can be lowered by forgoing the magic show and reducing hours.

10. TEDx Review – Sarah
 Nicky presented a post-event report to the Council.
 Council expressed interest in applying for 2024 licenses.  Suggestions by committee members for future TEDx talks:
o Speeches to be organized to end on an upbeat note.
o Higher color contrast on white background to enhance readability. o To place a limit on number of guest speakers can invite. o Guest list to be ordered by last names.

11. Date for Next Meeting
3/28/2023

12. Adjournment
Karen moved to adjourn the meeting, Lew seconded. The meeting was adjourned at 8:45 PM Any writings or documents provided to a majority of the Community Relations Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office located at Town Hall, 26379 Fremont Road, Los Altos Hills during normal business hours.

Minutes prepared by Lew Jamison and April Anair,

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TOWN OF LOS ALTOS HILLS Staff Report to the City Council May 17, 2023 ________________________________________________________________________ SUBJECT: ADOPT RESOLUTION AUTHORIZING AWARD OF THE

INFORMATION TECHNOLOGY MANAGED SERVICES AND
AUTHORIZE THE CITY MANAGER TO ENTER INTO A TWOYEAR AGREEMENT WITH EATON & ASSOCIATES FOR FISCAL YEARS 2023-2025 WITH AN AMOUNT NOT TO
EXCEED $243,168 WITH AN OPTION TO EXTEND TWO

ADDITIONAL YEARS
FROM: Sarina Revillar, Administrative Services Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Adopt resolution authorizing award of the Information Technology Managed Services.

2. Approve the City Manager to execute an agreement with Eaton & Associates to provide Information Technology Managed Services to the Town for the fiscal year 2023-2025 with an option to extend for two additional years.

BACKGROUND:

The Town has contracted with Redwood City for information technology (IT) services since May 2008. These services include preserving the Town’s technological infrastructure, supporting enterprise resource planning and software application, maintaining a reliable and secure network environment, and enhancing Town services. In August 2021, Redwood City IT indicated to the staff that they would no longer be able to continue providing IT managed services due to their upcoming staff shortage from retirements, and they do not plan to fill these vacancies to avoid any additional long-term liabilities. The staff engaged with Jonathan Reichental & Associates and Eaton & Associates to develop a 3-year IT Strategic Plan to support the goals of the City Council.

The City Council and the Technology Committee also were part of the 3-year IT Strategic Plan
Eaton & Associates played an integral role in developing the 3-year IT Strategic Plan by measuring the cost and determining the priority of the upgrades and technology enhancements. In Eaton’s first year, they have completed following in parallel to day-today support:

AGENDA ITEM #4.J
Staff Report Revised and Posted 5/17/23
S.R.

P.P.

Page 136 of 476 ends

Los Altos Hills City CouncilMay 17, 2023

Los Altos Hills City Council
May 17, 2023