GUIDE TO THE 5‐YEAR CIP
operation of public streets and highways or public mass transit corridors. Transportation Grants ‐ Grant funding from State and Federal sources that can only be used for transportation improvement projects in the Town’s rights‐of‐way. Grants of this type in the Silicon Valley have originated from such agencies as the Valley Transit Authority, Federal Stimulus Funds, and the Metropolitan Transit Commission, among others.
State Traffic Development Act Funds ‐ The Transportation Development Act (TDA) providestwo major sources of funding for public transportation: the Local Transportation Fund (LTF) and the State Transit Assistance fund (STA). These funds are for the development and support of public transportation needs that exist in California and are allocated to areas of each County based on population, taxable sales and transit performance. The allocation of these funds is discretionary at the State level.
Community Facilities
Park‐In‐Lieu Fees ‐ Funding for open space and parks and recreation facilities can be derived from State and Federal grants and/or mostly developer fees. Developer fees in this area, referred to as Park‐in‐lieu Fees (PIL), are generated based on the growth in the number of livable housing units and can be applied to the acquisition, design, construction or repair of parks and recreation properties and facilities.
Enterprise Funds
Wastewater ‐ Funding from the services rendered on a user surcharge basis to residents located in Los Altos Hills. These revenues also support operation and maintenance of the utility systems. The capital portion is used for underground pipelines, diversion systems, pump stations and distribution channels. CIP project costs in this area are supported by a multi‐year Master Plan for this substantial utility system.
Robleda to La Paloma, Off Road Path
Town of Los Altos Hills 102
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Capital Improvement
Plan Funding Sources
Byrne Preserve
103 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Funding Source
Prior
Appropriations
Balance as of
3/31/2023
Fiscal Year
2023/24
Budget
Fiscal Year
2024/25
Budget
Fiscal Year
2025/26
Budget
Fiscal Year
2026/27
Budget
Fiscal Year
2027/28
Budget
Total Project
Funding
CIP/General Fund 4,829,573 1,978,187 1,255,903 594,000 550,600 505,000 9,713,263 ARPA Fund 868,016 ‐ 294,851 ‐ ‐ ‐ 1,162,867 Cell Tower Rental 62,623 50,000 50,000 50,000 50,000 50,000 312,623 Drainage in‐lieu 699,512 75,149 40,000 40,000 40,000 40,000 934,661 Gas Tax ‐ 246,329 258,600 271,500 285,100 299,400 1,360,929 Measure B ‐ 186,000 195,300 205,100 215,400 226,200 1,028,000 Pathway Fund 819,351 325,000 575,000 325,000 325,000 325,000 2,694,351 Rule 20A 4,628,583 ‐ ‐ ‐ ‐ ‐ 4,628,583
SB1 Funds ‐ 210,196 220,700 231,700 243,300 255,500 1,161,396 Sewer User Charges 1,098,683 1,050,000 950,000 950,000 1,150,000 1,050,000 6,248,683 Street Encroachment Fees ‐ 85,000 89,300 93,800 98,500 103,400 470,000 SVCE Grant 70,000 ‐ ‐ ‐ ‐ ‐ 70,000
TDA 1,235 45,136 ‐ ‐ ‐ ‐ 46,371
Vehicle Registration Fees SB 83 ‐ 58,000 60,900 63,900 67,100 70,500 320,400 Westwind Barn Capital 90,000 50,000 ‐ ‐ ‐ ‐ 140,000
Total $ 13,167,576 $ 4,653,848 $ 3,695,703 $ 2,825,000 $ 3,025,000 $ 2,925,000 $ 30,292,127 FISCAL YEAR 2024‐2028 CAPITAL IMPROVEMENT PROGRAM FUNDING SOURCES Town of Los Altos Hills 104
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Project # Project Name Funding Sources
Prior
Appropriations
2023/24
Budget
2024/25
Budget
2025/26
Budget
2026/27
Budget
2027/28
Budget Total
419300 Broadband ARPA Fund $ 800,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 800,000 TR4169‐24 Byrne Preserve Restoration CIP/General Fund $ 55,100 $ 96,512 $ 98,443 $ ‐ $ ‐ $ ‐ $ 250,055 410209‐24 Cable System CIP/General Fund $ ‐ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 410213 Civic Center Improvements CIP/General Fund $ 2,325,133 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 2,325,133 410229 Council Chambers AV Upgrade CIP/General Fund $ 50,000 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 410223 Council Chambers HVAC CIP/General Fund $ 67,800 $ 32,200 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 CIP/General Fund $ 174,191 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
Rule 20A $ 4,628,583 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
SVCE Grant $ 70,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
CIP/General Fund $ 359,460 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
CIP/General Fund $ 395,545 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 395,545 410220 Housing Element‐CEQA CIP/General Fund $ 397,715 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 847,715 410225 Purissima Park Improvement Program (Field & Facility Improvements) CIP/General Fund 70,000 $ $ 40,000 $ 30,000 $ ‐ $ ‐ $ ‐ $ 140,000 410226 Street Sign Replacement CIP/General Fund $ 8,925 $ 15,000 $ 15,000 $ 15,000 $ ‐ $ ‐ $ 53,925 410227‐24 Technology Miscellaneous CIP/General Fund $ 55,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 280,000 419301 Town Hall Furniture and Spaces
Upgrade
ARPA Fund 68,016 $ $ ‐ 30,000 $ $ ‐ $ ‐ $ ‐ $ 98,016 410217 Undergrounding Utilities Feasiblity Study CIP/General Fund 217,055 $ ‐ $ ‐ $ $ ‐ $ ‐ $ ‐ $ 217,055 410228 Water Well Purissima Park CIP/General Fund $ 35,013 $ ‐ $ 142,260 $ ‐ $ ‐ $ ‐ $ 177,273 410216
El Monte Fire Station Undergrounding
Project $ 4,802,774
$ 429,460 Generator Replacement & Electrical Panel Upgrade 410218 410224 Heritage House Renovation
FISCAL YEAR 2024‐2028 PROPOSED CAPITAL IMPROVEMENT PROGRAM SUMMARY
INFRASTRUCTURE
105 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Project #Project Name Funding Sources Prior Appropriations 2023/24 Budget 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget Total New Corp Yard Locker Room CIP/General Fund $ ‐ $ 40,000 $ ‐ 200,000 $ ‐ $ ‐ $ $ 240,000 New Corp Yard Master Plan CIP/General Fund $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 New Implementation of Leaf Blower Ordinance New CIP/General Fund $ ‐ $ 80,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 80,000 New Traffic Signal Improvement CIP/General Fund $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 TOTAL $ 9,777,535 $ 1,408,712 $ 585,703 $ 115,000 $ 100,000 $ 100,000 $ 12,086,950 427909 Edgerton Road Plunge Pathway Pathway Fund $ 29,325 $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ 279,325 427903 Fremont to Redwood Grove Pathway Fund $ 21,746 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 21,746 427913‐24 Misc Pathway Pathway Fund $ 317,375 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 1,942,375 427912 Page Mill from Lupine to Via Feliz Pathway Fund $ 46,100 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 46,100 Pathway Fund $ 404,806 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 404,806TDA $ 1,235 $ 45,136 $ ‐ $ ‐ $ ‐ $ ‐ $ 46,371 TOTAL $ 820,586 $ 370,136 $ 575,000 $ 325,000 $ 325,000 $ 325,000 $ 2,740,722 Gas Tax $ ‐ $ 246,329 $ 258,600 $ 271,500 $ 285,100 $ 299,400 $ 1,360,929 SB1 Funds $ ‐ $ 210,196 $ 220,700 $ 231,700 $ 243,300 $ 255,500 $ 1,161,396 Vehicle Registration
Fees SB 83 $ ‐ $ 58,000 $ 60,900 $ 63,900 $ 67,100 $ 70,500 $ 320,400Drainage in‐lieu $ ‐ $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,000 Street Encroachment
Fees $ ‐ $ 85,000 $ 89,300 $ 93,800 $ 98,500 $ 103,400 $ 470,000 Measure B $ ‐ $ 186,000 $ 195,300 $ 205,100 $ 215,400 $ 226,200 $ 1,028,000 CIP/General Fund $ 58,137 $ 559,475 $ 520,200 $ 479,000 $ 450,600 $ 405,000 $ 2,472,412 TOTAL $ 58,137 $ 1,385,000 $ 1,385,000 $ 1,385,000 $ 1,400,000 $ 1,400,000 $ 7,013,137
ANNUAL ROAD REHABILITATION PROGRAM
467226‐24
Annual Pavement Rehab and Drainage
Improvement
427902
PATHWAYS
Summerhill Pathway
FISCAL YEAR 2024‐2028 PROPOSED CAPITAL IMPROVEMENT PROGRAM SUMMARY
INFRASTRUCTURE
Town of Los Altos Hills 106
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Project # Project Name Funding Sources Prior Appropriations 2023/24 Budget 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget Total 487918‐24 Annual Sewer Rehabilition Sewer User Charges 1,098,683 $ $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 TOTAL $ 1,098,683 $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 Cell Tower Rental 62,623 $ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Westwind Barn Capital 90,000 $ $ ‐ 50,000 $ ‐ $ ‐ $ ‐ $ ARPA Fund $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐
CIP/General Fund $ ‐ $ ‐ $ 150,000 $ ‐ $ ‐ $ ‐
TOTAL $ 152,623 $ 150,000 $ 200,000 $ 50,000 $ 50,000 $ 50,000 $ 652,623 Drainage in‐Lieu $ 699,512 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 699,512 CIP/General Fund $ 314,500 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 314,500 ARPA Fund $ ‐ $ 214,851 $ ‐ $ ‐ $ ‐ $ ‐
Drainage in‐lieu $ ‐ $ 35,149 $ ‐ $ ‐ $ ‐ $ ‐
TOTAL $ 1,014,012 $ 250,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,264,012 FISCAL YEAR 2024‐2028 PROPOSED CAPITAL IMPROVEMENT PROGRAM SUMMARY 437307‐24 $ 652,623 Westwind Community Barn Improvement
WASTEWATER
STORM DRAIN
467209 Matadero Creek Erosion
SEWER
WESTWIND BARN
New Storm Drain Improvement $ 250,000
107 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Project #Project Name Funding Sources Prior Appropriations 2023/24 Budget 2024/25 Budget 2025/26 Budget 2026/27 Budget 2027/28 Budget Total 410101 Bucket Truck Replacement CIP/General Fund 160,000 $ $ ‐ 40,000 $ ‐ $ ‐ $ ‐ $ $ 200,000 410103 Tractor and attachments for Trail Work on Pathways CIP/General Fund 65,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 65,000 410104 Spreader for Purissima Park CIP/General Fund $ 21,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 21,000 TOTAL $ 246,000 $ 40,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 286,000
GRAND TOTAL $ 13,167,576 $ 4,653,848 $ 3,695,703 $ 2,825,000 $ 3,025,000 $ 2,925,000 $ 30,292,127
EQUIPMENT
FISCAL YEAR 2024‐2028 PROPOSED CAPITAL IMPROVEMENT PROGRAM SUMMARY Town of Los Altos Hills 108
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Capital Projects
Purissima Park Multipurpose Room Ribbon Cutting
109 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Attachment 2 - Part 5
(This Page Intentionally Left Blank)
Town of Los Altos Hills 110
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Infrastructure
Hoppin’ Hounds in Byrne Preserve
111 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
BROADBAND INFRASTRUCTURE
PROJECT NUMBER DEPARTMENT
419300 City Manager's Office
INITIAL FUNDING YEAR
FY 2022‐23
PLANNED START DATE
July 2022
ESTIMATED COMPLETION DATE
December 2024
PROJECT DESCRIPTION:
The Town applied for American Rescue Plan Act funds (ARPA) in March 2021 and received the funds in the amount of $1,007,480 on July 13, 2021, and will receive the same amount in 2022. The covered period for eligible uses of ARPA funds is March 3, 2021, through December 31, 2024. At the February 17, 2022, City Council meeting, a resolution was passed to designate a portion of the ARPA funds to install broadband in areas of Los Altos Hills and create a broadband master plan.
Individual broadband projects that use these funds will be reviewed for compliance with ARPA and ensure that they service the largest number of customers. Under the Final Rule, eligible broadband infrastructure investments were limited to projects “designed to provide service to unserved or underserved households or businesses, defined as those that lack access to a wireline connection capable of reliably delivering at least minimum speeds of 25 Mbps download and 3 Mbps upload".
PROJECT STATUS:
Deployment of Broadband infrastructure is subject to the findings of the Broadband Feasibility Study. The Study is scheduled to be completed in May of 2023. The Study will include a plan on how to spend the ARPA funds that will be compliant with Federal requirements.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Maintenance and operational needs would be determined through the feasibility study.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 800,000 $ ‐ $ 800,000 $ ‐ $ 800,000 ‐ ‐ ‐ ‐ $ ‐ $ 800,000 $ ‐ $ 800,000 $ ‐ $ 800,000 Project Summary
Broadband Infrastructure
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 800,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 800,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 800,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 800,000 Project Spending
$ 800,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 800,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 800,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 800,000 CIP/ General Fund
Total Funding
Total Spending
Broadband Infrastructure
ARPA
Town of Los Altos Hills 112
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
BYRNE PRESERVE RESTORATION
PROJECT NUMBER DEPARTMENT
TR4169‐24 Public Works
INITIAL FUNDING YEAR
FY 2022‐23
PLANNED START DATE
July 2022
ESTIMATED COMPLETION DATE
June 2025
PROJECT DESCRIPTION:
Since 2013, the Town facilitated stewardship program and public outreach activities for Byrne Preserve, with the goal to preserve Town assets and to build community value that protect and enhance our environment. Grassroots Ecology has been the primary vendor at Byrne Preserve providing habitat restoration activities along Moody Creek, removal of invasive plants, native vegetation replanting, plant establishment monitoring, and replanting as necessary. Grassroots Ecology has also organized volunteer and educational events related to the preservation of open space.
Grassroots Ecology was selected to continue providing services at Byrne Preserves for three years starting July 2022.
PROJECT STATUS:
Ongoing
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
The purpose of this program is to remove invasive non‐native plants and allow native plants to grow naturally. There is no ongoing maintenance necessary once the native plants have matured. The previously funded program includes 240K for a three‐year period or 80K per year.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 94,620 $ 39,520 $ 55,100 $ ‐ $ 55,100 ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 94,620 $ 39,520 $ 55,100 $ ‐ $ 55,100 Project Summary
Byrne Preserve Restoration
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 55,100 $ 96,512 $ 98,443 $ ‐ $ ‐ $ ‐ $ 250,055 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 55,100 $ 96,512 $ 98,443 $ ‐ $ ‐ $ ‐ $ 250,055 Project Spending
$ 55,100 $ 96,512 $ 98,443 $ ‐ $ ‐ $ ‐ $ 250,055 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 55,100 $ 96,512 $ 98,443 $ ‐ $ ‐ $ ‐ $ 250,055 CIP/General Fund
Total Spending
Total Funding
Byrne Preserve Restoration
113 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
CABLE SERVICE COST SHARING PROGRAM
PROJECT NUMBER DEPARTMENT
410209‐24 City Manager's Office
INITIAL FUNDING YEAR
FY 2022‐23
PLANNED START DATE
July 2023
ESTIMATED COMPLETION DATE
Ongoing program
PROJECT DESCRIPTION:
The City Council believes that it is in the public’s interest to have adequate cable services available to all residents for better accessto public safety information, more opportunity for civic engagement, and enhancing education and digital literacy. The purpose of this cost sharing program is to establish a means by which the Town can provide limited financial support for the construction of Comcast cable system equipment within public ways as defined in Section 1.12 of the Franchise Agreement.
In August 2016, the City Council approved and adopted Cost Sharing Policy for the Construction of Comcast Cable System Infrastructure Within Public Ways, where the Town will contribute 25% of the cable expansion cost, with a cap of $25,000.
PROJECT STATUS:
There are no current applications for cost sharing. However, Staff plans to bring an item forward to the City Council this fiscal year to expand the program to provide financial assistance to residents partnering with any internet service provider in the Town.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Maintenance and operational needs would be determined during the design phase.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ 50,000 $ $ ‐ 50,000 $ $ 50,000 ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 50,000 $ ‐ $ 50,000 $ ‐ $ 50,000 Project Summary
Cable Service Expansion
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Project Spending
$ ‐ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ ‐ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Total Funding
Cable Service Expansion
CIP/General Fund
Town of Los Altos Hills 114
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
CIVIC CENTER IMPROVEMENTS
PROJECT NUMBER DEPARTMENT
410213 City Manager's Office
INITIAL FUNDING YEAR
FY 2018‐19
PLANNED START DATE
March 2018
ESTIMATED COMPLETION DATE
On Hold
PROJECT DESCRIPTION:
The Town Hall Addition Project was initiated by the City Council in 2018 with the purpose of addressing a shortage of employee office space and limited on‐site meeting and classroom facilities. On September 26, 2019, the Planning Commission reviewed the finalized conceptual design for the Town Hall Addition and forwarded a recommendation for approval to the City Council. On November 20, 2019, the City Council approved the Conditional Use Permit Modification and a Site Development Permit for the Town Hall Addition Project. On February 20, 2020, the City Council added the Project to the FY 2019‐20 capital projects list and appropriated $450,000 to fund preparation of the necessary technical studies, construction plans and specifications, and other related documentation to have both phases of the Town Hall Addition Project ready to go out to bid. An additional appropriation of $2,650,000 was allocated to the Project for construction as part of the FY 2020‐21 Budget adoption.
The project has been separated into two phases, as follows:
Phase 1 ‐ Conversion of the open patio behind the Council Chambers into a new conference/meeting room (395 sq ft), accessibility improvements to a public restroom adjacent to the Council Chambers and installation of a sliding glass partition wall within Council Chambers. M. Sandoval Architects was awarded the design services contract for Phase 1 and the construction drawings were completed in August 2020. The project was advertised in September and a public bid opening occurred on October 7, 2020. However, since only one bid was received, on November 19, 2020, the City Council adopted a resolution to reject all bids for the project and direct staff to consider readvertising the project at a later date. The project was re‐advertised in February and a public bid opening occurred on March 16, 2021. The contract to complete construction of Phase 1 was awarded to United Builder Corporation on April 15, 2021.
Phase 2‐ A larger plan of renovating staff officesin Town Hall and adding more workstations, meeting rooms, and public space within Town Hall.
PROJECT STATUS:
Phase 1 ‐ COMPLETE
Phase 2 ‐ Staff is working with Noll and Tam Architects to design floor plans to bring back to Council for consideration this fiscal year.
PRIOR APPROPRIATION:
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 45,000 $ 43,263 $ ‐ 1,737 $ $ 1,737 570,000 516,404 53,596 ‐ 53,596
400,000 380,200 ‐ 19,800 19,800 2,250,000 ‐ 2,250,000 ‐ 2,250,000 $ 3,265,000 $ 939,867 $ 2,325,133 $ ‐ $ 2,325,133 Project Summary
Preliminary Design and
Planning
Final Design and
Construction Drawings
Phase 1 Construction
Phase 2 Construction
Total
115 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
CIVIC CENTER IMPROVEMENTS
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Maintenance and operational needs would be determined during design and construction phases.
Art Sculpture
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ 2,325,133 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,325,133 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 2,325,133 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 2,325,133 Project Spending
$ 1,737 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,737 53,596 ‐ ‐ ‐ ‐ ‐ 53,596 19,800 ‐ ‐ ‐ ‐ ‐ 19,800 2,250,000 ‐ ‐ ‐ ‐ ‐ 2,250,000 $ 2,325,133 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 2,325,133 Final Design and
Construction Drawings
CIP/General Fund
Total Funding
Preliminary Design and
Planning
Phase 1 Construction
Phase 2 Construction
Total Spending
Town of Los Altos Hills 116
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
COUNCIL CHAMBERS AUDIO/VIDEO UPGRADE
PROJECT NUMBER DEPARTMENT
410229 City Manager's Office
INITIAL FUNDING YEAR
FY 2022‐23
PLANNED START DATE
July 2023
ESTIMATED COMPLETION DATE
End 2023
PROJECT DESCRIPTION:
Upgrades to the Audio Video (AV) and Broadcast Lighting Systems in the City Council Chambers PROJECT STATUS:
A designer has been retained to help design the system. We are expecting to start the work in July 2023.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
There will be a recurring maintenance cost. Estimated to be $12,000 annually.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ 50,000 $ $ ‐ 50,000 $ $ 50,000 ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 50,000 $ ‐ $ 50,000 $ ‐ $ 50,000 Project Summary
Design
Total
Construction
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 50,000 $ ‐ 450,000 $ ‐ $ ‐ $ ‐ $ $ 500,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 50,000 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 Project Spending
$ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 ‐ 450,000 ‐ ‐ ‐ ‐ $ 450,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 50,000 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 500,000 Total Funding
Total Spending
Construction
Design
CIP/General Fund
117 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
COUNCIL CHAMBERS HVAC
PROJECT NUMBER DEPARTMENT
410223 Public Works
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
July 2022
ESTIMATED COMPLETION DATE
Summer 2024
PROJECT DESCRIPTION:
The HVAC units(3) for the council chambers have reached the end of its useful life, one already failed. This project will replace the gas furnaces with heat pumps in an effort for electrification. The project supports the goal of converting Town's natural gas heating systems to full electric to reduce greenhouse gas. The project will investigate necessary accommodations for future improvements to the Civic Center.
PROJECT STATUS:
Under design; plan construction for FY 2023‐24.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Maintenance needs would be determined during design and construction phases.
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 67,800 $ 32,200 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 67,800 $ 32,200 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 Project Spending
$ 67,800 $ 32,200 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ 67,800 $ 32,200 $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000 Total Funding
Council Chambers HVAC
CIP/General Fund
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 70,000 $ 2,200 $ 67,800 $ ‐ $ 67,800 ‐ ‐ ‐ ‐ $ ‐ $ 70,000 $ 2,200 $ 67,800 $ ‐ $ 67,800 Project Summary
Council Chambers HVAC
Total
Town of Los Altos Hills 118
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
EL MONTE FIRE STATION UNDERGROUNDING PROJECT
(RULE 20A) DESIGN ONLY
PROJECT NUMBER DEPARTMENT
410216 Public Works
INITIAL FUNDING YEAR
FY 2019‐20
PLANNED START DATE
October 2020
ESTIMATED COMPLETION DATE
End of 2024
PROJECT DESCRIPTION:
California Public Utility Commission (CPUC) Rule 20A underground program allows cities and counties to utilize Rule 20A credits (funded by PG&E ratepayers) to fund utility undergrounding projects at locally identified underground districts. Town currently has $4,628,583 in Rule 20A credit allocation (304,871 original credits and 4,323,712 credits purchased at $0.50).
Town has identified the emergency routes near El Monte Fire Station (El Monte Road, Elena Road, and Moody Road) as the underground district area. Rule 20A projects may take several years to initiate depending on other PG&E priorities. In October 2020, Town hired Bellecci & Associates to prepare the undergrounding composite plans and to assist with the coordination with PG&E and other utility companies. In March 2023, PG&E assigned an estimating team to the Town's project and a site meeting was held, which is a major step closer to getting the undergrounding project scheduled with PG&E.
PROJECT STATUS:
Design being finalized; project assigned to PG&E estimator and engineering teams; awaiting PG&E decision to include Town's Rule 20A project in their next fiscal year plan.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 300,000 $ 125,809 $ 174,191 $ ‐ $ 174,191 4,628,583 ‐ 4,628,583 ‐ $ 4,628,583 ‐ ‐ ‐ ‐ $ ‐ $ 4,928,583 $ 125,809 $ 4,802,774 $ ‐ $ 4,802,774 Project Summary
El Monte Fire Station UG
(Rule 20A)
Rule 20 A credits
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ 174,191 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 174,191 4,628,583 ‐ ‐ ‐ ‐ ‐ $ 4,628,583 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 4,802,774 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 4,802,774 Project Spending
$ 174,191 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 174,191 4,628,583 ‐ ‐ ‐ ‐ ‐ $ 4,628,583 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 4,802,774 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 4,802,774 CIP/General Fund
Total Spending
Rule 20A
Total Funding
El Monte Fire Station UG
Rule 20A
119 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
GENERATOR REPLACEMENT & ELECTRICAL PANEL UPGRADE
PROJECT NUMBER DEPARTMENT
410218 City Manager's Office
INITIAL FUNDING YEAR
FY 2019‐20
PLANNED START DATE
June 2021
ESTIMATED COMPLETION DATE
Fall 2023
PROJECT DESCRIPTION:
The emergency back‐up generator at Town Hall has been in service for 29 years and needs replacement. The generator will be replaced with a battery energy storage system (BESS) that will allow Town Hall to leverage its existing photovoltaic system on‐site during power outages. During current power outages, the solar panels become inoperable. Further, as part of this project, the electrical room at Town Hall will undergo a panel upgrade which will increase the capacity of service that is currently offered. This will allow for additional EV charging portsto be installed in the Town Hall parking lot while also bringing emergency back‐up power to more parts of the building during power outages.
Total funding for the project is $1,196,582 ‐‐ CIP $576,000 (which includes a placeholder appropriation of $300,00 for a new transformer in FY2022‐23, which has been determined to be no longer needed. Funds will be unappropriated at the conclusion of the project); CalOES Grant $250,000; ARPA Funds $250,000; SVCE Resiliency Grant $50,582; and SVCE Decarbonization Grant $70,000. Based on the current expenses, staff has allocated the SVCE and CalOES grants towards the expenses, therefore, reducing the funding resources to $576,228 in the prior appropriation.
PROJECT STATUS:
Design/build contract executed with a certified energy consultant.
Received Council approval on a specific configuration of BESS.
Panel upgrade plans approved by PG&E ‐ Replacement of transformer is not needed.
All electrical components have been delivered and are in storage at the Corp Yard Construction began Q1 of 2023 Calendar year, scheduled for completion in Q3 of 2023 PRIOR APPROPRIATION:
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 53,500 $ 53,500 $ ‐ $ ‐ $ ‐ 15,000 ‐ 15,000 ‐ $ 15,000 70,000 ‐ 70,000 ‐ $ 70,000 1,058,080 713,620 344,460 ‐ $ 344,460 $ 1,196,580 $ 767,120 $ 429,460 $ ‐ $ 429,460 Project Summary
Panel Upgrade (Design)
Energy Consultant
Battery Back‐up System
Total
PV Display Kiosk
Town of Los Altos Hills 120
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
GENERATOR REPLACEMENT & ELECTRICAL PANEL UPGRADE
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 359,460 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 359,460 70,000 ‐ ‐ ‐ ‐ ‐ $ 70,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 429,460 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 429,460 Project Spending
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 15,000 ‐ ‐ ‐ ‐ ‐ $ 15,000 70,000 ‐ ‐ ‐ ‐ ‐ $ 70,000 344,460 ‐ ‐ ‐ ‐ ‐ $ 344,460 $ 429,460 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 429,460 CIP/General Fund
Battery Back‐up System
Total Spending
SVCE Grant
Total Funding
Panel Upgrade (Design)
Energy Consultant
PV Display Kiosk
121 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
HERITAGE HOUSE UPGRADE
PROJECT NUMBER DEPARTMENT
410224 Public Works
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
February 2023
ESTIMATED COMPLETION DATE
End of 2024
PROJECT DESCRIPTION:
Renovation of Heritage House interior to better accommodate various users (community, volunteers, and staff) that utilize the space. Having already extended a data line from Town Hall to the Heritage House, this CIP will extend that line throughout the house and provide Wi‐Fi service with a direct ethernet cable connection from the IT room. Renovations will ensure protection of historically significant elements of the house as well as comply with ADA and Building Code provisions.
PROJECT STATUS:
Finalize concept layout plans by summer 2023; staff to continue working with History Committee and Emergency Preparedness and Response Committee for the final design; construction anticipated to start in summer 2024.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project
Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 400,000 $ 4,455 $ 395,545 $ 395,545 ‐ ‐ ‐ ‐ $ ‐ $ 400,000 $ 4,455 $ 395,545 $ ‐ $ 395,545 Project Summary
Heritage House Upgrade
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 395,545 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 395,545 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 395,545 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 395,545 Project Spending
$ 395,545 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 395,545 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 395,545 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 395,545 CIP/General Fund
Total Spending
Total Funding
Heritage House Upgrade
Town of Los Altos Hills 122
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
HOUSING ELEMENT
PROJECT NUMBER DEPARTMENT
410220 Planning
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
July 2021
ESTIMATED COMPLETION DATE
January 2024
PROJECT DESCRIPTION:
Since 1969, California hasrequired that all local governments(cities and counties) adequately plan to meet the housing needs of everyone in the community. To date, California is now in its sixth Housing Element cycle (2023‐2031) for jurisdictions in the Bay Area). Before each cycle, the State provides a target for how many homes to plan for in every jurisdiction, known as Regional Housing Needs Allocation (RHNA). On January 30, 2023, the City Council adopted the 6th cycle Housing Element in substantial compliance with the State law, which was timely submitted to California Housing and Community Development Department (HCD) for post‐adoption certification. The adopted 6th cycle Housing Element is introducing multi‐family zones to accommodate density at twenty (20) to thirty (30) dwellings per acre. The proposed change will require an amendment to the Land Use Element of the General Plan and Municipal Code to establish multi‐family zones with objective development and design standards. In addition, the proposed rezoning requires a Program Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA).
The state law requires the Safety Element be to be updated with a Housing Element update. Safety Element identifies the need for local jurisdictions to understand their vulnerabilities to hazards such as seismic hazards, wildfires, geologic issues, flooding climate change, and other natural hazards. The Safety Element shall also comply with Senate Bill (SB) 379 requirements.
PROJECT STATUS:
The statutory deadline for jurisdictions in the Bay Area to adopt a Housing Element is January 31, 2023. Jurisdictions must complete all necessary rezones within one year of that statutory deadline if the adopted Housing Element is found not in compliance with the state law by HCD within 120 days of the statutory deadline. The Town awarded a $350,000 contract to Michael Baker International for Housing Element and Safety Element update, and another $601,620 contract to the same consultant for preparation of Zoning standards, objective design standards, and Program EIR to meet the January 31, 2024, deadline. If the Housing Element is deemed to be in compliance by HCD by May 31, 2023, the Town will have three (3) years to complete the EIR and Rezoning.
PRIOR APPROPRIATION:
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 750,000 $ 352,285 $ ‐ 397,715 $ $ 397,715 ‐ ‐ ‐ ‐ $ ‐ $ 750,000 $ 352,285 $ 397,715 $ ‐ $ 397,715 Project Summary
Housing Element
Total
123 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
HOUSING ELEMENT
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
N/A
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 397,715 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 847,715 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 397,715 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 847,715 Project Spending
$ 397,715 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 847,715 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ 397,715 $ 450,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 847,715 Total Funding
Housing Element
CIP/General Fund
Town of Los Altos Hills 124
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
PURISSIMA PARK IMPROVEMENT PROGRAM FIELD & FACILITY IMPROVEMENTS PROJECT NUMBER DEPARTMENT
410225 Public Works / Parks & Recreation
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
Ongoing
ESTIMATED COMPLETION DATE
Spring 2025
PROJECT DESCRIPTION:
Repair fencing to all baseball fields and installsafety netsto prevent foul balls between P3 and P4. To be completed in phases.
1. Repair fence
2. Upgrade water fountains (4) add a fillable station in the back by the basketball court.
3. Parking lot maintenance (re‐stripe and seal coat)
4. Playground repair/maintenance
PROJECT STATUS:
Fence repair initiated in summer 2023; complete fence repair in FY2023‐24.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General Fund
Prior
Appropriation
$ 70,000 $ ‐ $ 70,000 $ ‐ $ 70,000 ‐ ‐ ‐ ‐ $ ‐ $ 70,000 $ ‐ $ 70,000 $ ‐ $ 70,000 Project Summary
Purissima Park
Improvement
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 70,000 $40,000 $30,000 $ ‐ $ ‐ $ ‐ $ 140,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 70,000 $ 40,000 $ 30,000 $ ‐ $ ‐ $ ‐ $ 140,000 Project Spending
$ 70,000 $ 40,000 $ 30,000 $ ‐ $ ‐ $ ‐ $ 140,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 70,000 $ 40,000 $ 30,000 $ ‐ $ ‐ $ ‐ $ 140,000 CIP/General Fund
Total Spending
Total Funding
Purissima Park
Improvement
125 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
STREET SIGN REPLACEMENT
PROJECT NUMBER DEPARTMENT
410226 Public Works
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
March 2022
ESTIMATED COMPLETION DATE
Ongoing
PROJECT DESCRIPTION:
Town street signs require upgrades to meet current sign standards. This project started in 2022 with a full inventory and inspection. The replacement project will span over a three‐year period.
Inventory: $14,000
Replacement: $45,000 ($15,000 a year for three years)).
PROJECT STATUS:
Ongoing
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 14,000 $ 5,075 $ ‐ 8,925 $ $ 8,925 ‐ ‐ ‐ ‐ $ ‐ $ 14,000 $ 5,075 $ 8,925 $ ‐ $ 8,925 Project Summary
Street Sign Replacement
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 8,925 $ 15,000 $ 15,000 $ ‐ 15,000 $ ‐ $ $ 53,925 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 8,925 $ 15,000 $ 15,000 $ 15,000 $ ‐ $ ‐ $ 53,925 Project Spending
$ 8,925 $ 15,000 $ 15,000 $ 15,000 $ ‐ $ ‐ $ 53,925 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 8,925 $ 15,000 $ 15,000 $ 15,000 $ ‐ $ ‐ $ 53,925 CIP (Road Rehab)
Total Spending
Total Funding
Street Sign Replacement
Town of Los Altos Hills 126
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
MISCELLANEOUS TECHNOLOGY
PROJECT NUMBER DEPARTMENT
410227‐24 Administrative Services
INITIAL FUNDING YEAR
FY 2022‐23
PLANNED START DATE
July 2022
ESTIMATED COMPLETION DATE
On Going
PROJECT DESCRIPTION:
The Miscellaneous Technology Projects are designed to improve the Town’s Technology for short term projects that are not related to the IT Master Plan. The projects covered under this CIP will be managed by the Administrative Services Department. Eligible projects would be smaller in nature to complete and are not part of the operating budget. This CIP is designed to allow for smaller projects to be completed on shorter timelines as our IT Services vendor can complete. The proposed IT projects scheduled for next year include Physical Server Refresh approximately $55,000 and the Firewall Refresh for approximately $11,000.
PROJECT STATUS:
Ongoing
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
N/A
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 55,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 280,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 55,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 280,000 Project Spending
$ 55,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 280,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ 55,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 280,000 Total Funding
Technology
CIP/General Fund
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 100,000 $ 22,705 $ 77,295 $ 22,295 $ 55,000 ‐ ‐ ‐ ‐ $ ‐ $ 100,000 $ 22,705 $ 77,295 $ 22,295 $ 55,000 Project Summary
Technology
Total
127 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
TOWN HALL FURNITURE AND SPACES UPGRADE
PROJECT NUMBER DEPARTMENT
419301 Public Works / Administrative Services
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
July 2022
ESTIMATED COMPLETION DATE
Fall 2023
PROJECT DESCRIPTION:
Upgrade of all workstations for planning, building, finance & engineering. Update flooring and new paint and modifications to the current printer room to accommodate three workstations.
PROJECT STATUS:
Project completed and accepted in early 2023. Remaining vendor invoices to be received and paid in FY2023‐24.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Project Budget
Thru March
2023
Available
Budget
General
Fund
Prior
Appropriation
$ 276,704 $ 208,688 $ ‐ 68,016 $ $ 68,016 $ 276,704 $ 208,688 $ ‐ 68,016 $ $ 68,016 Project Summary
Town Hall Furniture &
Space Upgrade
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 68,016 $ 30,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 98,016 $ 68,016 $ 30,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 98,016 Project Spending
$ 68,016 $ 30,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 98,016 Total Spending $ 68,016 $ 30,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 98,016 Total Funding
Town Hall Furniture &
Space Upgrade
ARPA
Town of Los Altos Hills 128
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
UNDERGROUND UTILITIES FEASIBILITY STUDY
PROJECT NUMBER DEPARTMENT
410217 Public Works
INITIAL FUNDING YEAR
FY 2019‐20
PLANNED START DATE
January 2021
ESTIMATED COMPLETION DATE
On Hold
PROJECT DESCRIPTION:
The intent of the Underground Utilities Feasibility Study is to assess and determine the following:
• Existing System Overview and Utilities Infrastructure Condition Assessment • Identify and Assess Benefits and Disadvantages of Relocation and Design Options for Underground Utilities • Benefit and Cost Analysis of Undergrounding Utilities • 35% Plan Design and Estimate defining the Backbone and Framework of the Town‐wide Undergrounding Program • Cost Allocation Options and Financing
• Other Considerations and Additional Information and Work Necessary to Accomplish Undergrounding of Utilities • Report/Recommendations for City Council Consideration PROJECT STATUS:
Project on hold.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No maintenance and operating cost applicable.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 250,000 $ 32,945 $ 217,055 $ ‐ $ 217,055 ‐ ‐ ‐ ‐ $ ‐ $ 250,000 $ 32,945 $ 217,055 $ ‐ $ 217,055 Project Summary
Underground Feasibility
Study
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ 217,055 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 217,055 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 217,055 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 217,055 Project Spending
$ 217,055 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 217,055 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 217,055 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 217,055 CIP/General Fund
Total Spending
Total Funding
Underground Feasibility
Study
129 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
CORPORATION YARD LOCKER ROOM (NEW)
PROJECT NUMBER DEPARTMENT
NEW Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
Summer 2023
ESTIMATED COMPLETION DATE
Fall 2025
PROJECT DESCRIPTION:
In 2022, staff recommended improvements to the Corporation Yard Building to add much needed locker room with shower/restroom facilities. The Town's maintenance members currently use an office space for a locker room to store their safety gear and personal items, and they share a single restroom. The project is to ensure that maintenance staff have adequate locker room facilities, including a separate gender‐neutral restroom.
Project scope includes conversion of one office to a locker room with showers/restroom, upgrade of the existing restroom, and a new office for the maintenance superintendent. The project will need to consider Americans with Disabilities Act (ADA) access requirements. If significant ADA improvements are needed, additional scope and funding may be required.
PROJECT STATUS:
Scoping and design to start summer 2023; construction in FY2024‐25.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Potential for minor increase to the janitorial contract.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Project Summary
Locker Corp Yard
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ 40,000 $ ‐ 200,000 $ ‐ $ ‐ $ $ 240,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 40,000 $ 200,000 $ ‐ $ ‐ $ ‐ $ 240,000 Project Spending
$ ‐ $ 40,000 $ 200,000 $ ‐ $ ‐ $ ‐ $ 240,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 40,000 $ 200,000 $ ‐ $ ‐ $ ‐ $ 240,000 CIP/General Fund
Total Spending
Total Funding
Locker Corp Yard
Town of Los Altos Hills 130
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
WATER WELL AT PURISSIMA PARK
PROJECT NUMBER DEPARTMENT
410228 Public Works
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
2022
ESTIMATED COMPLETION DATE
FY 2024‐25
PROJECT DESCRIPTION:
Investigate the viability of a new well and if viable drill a new water well, install a water pump, install electrical wiring, upgrade electric panel, and modify irrigation conduits irrigation at the Little League Fields. A geological desktop study was conducted in September 2022. Geologist recommended additional field investigation including site‐specific hydrogeologic analysis and drilling a pilot boring to a maximum depth of 400 feet to determine the water table.
PROJECT STATUS:
Scoping and design to start summer 2023; construction in FY2024‐2 Planning stage; geological desktop study conducted; additional field investigation needed.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Maintenance and operational needs would be determined during design and construction phases.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 40,000 $ 4,987 $ 35,013 $ ‐ $ 35,013 ‐ ‐ ‐ ‐ $ ‐ $ 40,000 $ 4,987 $ 35,013 $ ‐ $ 35,013 Project Summary
Water Well at Purissima
Park
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 35,013 $ ‐ $ 142,260 $ ‐ $ ‐ $ ‐ $ 177,273 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 35,013 $ ‐ $ 142,260 $ ‐ $ ‐ $ ‐ $ 177,273 Project Spending
$ 35,013 $ ‐ $ 142,260 $ ‐ $ ‐ $ ‐ $ 177,273 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ 35,013 $ ‐ $ 142,260 $ ‐ $ ‐ $ ‐ $ 177,273 Total Funding
Water Well at Purissima
Park
CIP/General Fund
131 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
CORP YARD MASTER PLAN STUDY (NEW)
PROJECT NUMBER DEPARTMENT
NEW Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
Summer 2023
ESTIMATED COMPLETION DATE
Spring 2024
PROJECT DESCRIPTION:
Various improvements are needed at the Corporation Yard such as locker room improvements (current CIP), energy survey and overall electrical upgrade, heat pumps for electrification of the facility, space for electric maintenance equipment and charging stations, LED lighting upgrade, battery backup system, ADA compliance, space reconfiguration for staff and equipment, addition of a sign shop, and more. Rather than managing them individually, a strategic way to address these improvements is to do a master plan study to understand the existing space, space needs for the future, and have a methodical approach to prioritizing improvements needed. An architect with expertise in corporation yards or maintenance facilities would be hired to assist with the Corporation Yard Master Plan Study.
PROJECT STATUS:
Staff to solicit proposals from architectural firms in summer 2023. Master Plan Study to be completed by spring 2024.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No additional maintenance cost has been determined at this time.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Project Summary
Master Plan
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ ‐ 50,000 $ ‐ $ ‐ $ ‐ $ $ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 Project Spending
$ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 Total Funding
Total Spending
Master Plan
CIP/General Fund
Town of Los Altos Hills 132
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
IMPLEMENTATION OF LEAF BLOWER ORDINANCE (NEW)
PROJECT NUMBER DEPARTMENT
NEW Public Works / City Manager’s Office
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
Summer 2023
ESTIMATED COMPLETION DATE
Spring 2024
PROJECT DESCRIPTION:
On December 15, 2022, the Council approved the adoption of the Leaf Blower (Noise) Ordinance placing regulations on the day and time of leaf blower usage in the Town and limiting the noise level to 65dB at a distance of 50 feet. The ordinance goes into effect January 1, 2024. The council directed staff to conduct educational outreach and set procedures in place ahead of the implementation of the ordinance.
Also, in preparation of State Assembly Bill (AB) 1346 that would limit the sale of gas‐powered leaf blowersin California starting January 1, 2024, Council directed staff to proceed with the replacement of Town's leaf blowers and other small gasoline powered tools to battery powered. Tools to be replaced include small chainsaws and line trimmers. An ample number of battery packs would be required to keep equipment operating throughout a normal workday. Additional accommodations needed for shelving/storage space and electrical needs for the Corporation Yard.
PROJECT STATUS:
Procurement in the first and second quarter of FY2023‐24.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Regular maintenance and upkeep of new equipment. The longevity of new equipment is unknown due to being a new technology and limited field trials.
Project
Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Ordinance Implementation ‐ ‐ $ ‐ ‐ $ ‐ ‐ ‐ ‐ $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Project Summary
Equipment Replacements
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ ‐ 80,000 $ ‐ $ ‐ $ ‐ $ $ 80,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 80,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 80,000 Project Spending
$ ‐ $ 65,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 65,000 ‐ 15,000 ‐ ‐ ‐ ‐ $ 15,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 80,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 80,000 Total Funding
Total Spending
Ordinance Implementation
Equipment Replacements
CIP/General Fund
133 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
TRAFFIC SIGNAL IMPROVEMENTS (NEW)
PROJECT NUMBER DEPARTMENT
NEW Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
Fall 2023
ESTIMATED COMPLETION DATE
Summer 2024
PROJECT DESCRIPTION:
Aging traffic signal equipment at the three signalized intersections along El Monte Road at Voorhees Drive, Stonebrook Drive, and Foothill College require upgrades and modernization. Controller units at Voorhees Drive and Stonebrook Drive intersections require replacements. This project scope will include replacement of traffic signal controller units, installation of battery backup systems and detection cameras, and other updates needed to the Town's three signalized intersections.
PROJECT STATUS:
Staff reaching out to vendors and installers; completion by summer 2024.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
The new equipment will be maintained by a traffic signal maintenance contractor as part of the current scope.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ ‐ $ $ ‐ $ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Project Summary
Equipment Replacements
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 Project Spending
$ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 Total Funding
Total Spending
Equipment Replacements
CIP/General Fund
Town of Los Altos Hills 134
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Pathways
Pathways and Roadside Maintenance
Town of Los Altos Hills 136
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Attachment 2 - Part 6
EDGERTON ROAD PATHWAY
PROJECT NUMBER DEPARTMENT
427909 Public Works
INITIAL FUNDING YEAR
FY 2019‐20
PLANNED START DATE
Spring 2022
ESTIMATED COMPLETION DATE
TBD
PROJECT DESCRIPTION:
The Edgerton Road Pathway Project is to construct a new pathway to fill in a gap between Black Mountain Road and Wallace‐ Stegner Path. Easement and retaining walls may be needed for this segment. This proposed path would improve pedestrian and equestrian safety.
Project scope includes survey of new and existing paths, field staking, engineering design, construction of approximately 500 feet of new feet.
PROJECT STATUS:
Survey and staking for new pathway segment are complete; additional investigation needed to set path alignment and obtain required easements.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Pathways require annual maintenance. Maintenance costs for the new pathway shall be determined.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 50,000 $ 20,675 $ ‐ 29,325 $ $ 29,325 ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 50,000 $ 20,675 $ 29,325 $ ‐ $ 29,325 Project Summary
Survey and Engineer
Construction
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ 29,325 $ $ ‐ 250,000 $ ‐ $ ‐ $ $ 279,325 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 29,325 $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ 279,325 Project Spending
$ 29,325 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 29,325 ‐ ‐ 250,000 ‐ ‐ ‐ $ 250,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ Total Spending $ 29,325 $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ 279,325 Total Funding
Survey and Engineer
Construction
Pathway Fund
137 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
FREMONT/REDWOOD GROVE PATHWAY
PROJECT NUMBER DEPARTMENT
427903 Public Works
INITIAL FUNDING YEAR
FY 2017‐18
PLANNED START DATE
July 2020
ESTIMATED COMPLETION DATE
Summer 2024
PROJECT DESCRIPTION:
The City Council directed the Pathway Committee in June 2017 to prioritize pathways to be constructed in the Town. The Pathway Committee has voted and made the Fremont Road to Redwood Grove pathway on the priority list on February 26, 2018, committee meeting. In October 2021, town staff started coordinating with the Los Altos staff to discuss the first steps.
The Fremont Road to Redwood Grove pathway project will include the construction of an off‐road path from Fremont Road.
It will improve the pedestrian access and safety to Redwood Grove from the Town. The City of Los Altos is in favor of this project as the Town is sponsoring the design and construction.
PROJECT STATUS:
Environmental assessment has been completed. Town received a draft of CASp study in March 2022 and provided the report to Los Altos. The Town is continuing to work with the City of Los Altos for the clearance to install the pathway.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No additional maintenance cost has been determined at this time.
Project Budget
Thru March
2023
Available
Budget
General
Fund
Prior
Appropriation
$ 7,000 $ 7,800 $ ‐ (800) $ $ (800) 31,000 8,454 22,546 ‐ $ 22,546 ‐ ‐ ‐ ‐ $ ‐ $ 38,000 $ 16,254 $ 21,746 $ ‐ $ 21,746 Project Summary
Survey and Engineer
Construction
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 21,746 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 21,746 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 21,746 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 21,746 Project Spending
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 21,746 ‐ ‐ ‐ ‐ ‐ $ 21,746 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 21,746 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 21,746 Pathway Fund
Total Spending
Total Funding
Survey and Engineer
Construction
Town of Los Altos Hills 138
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
MISCELLANEOUS PATHWAYS
PROJECT NUMBER DEPARTMENT
427913‐24 Public Works
INITIAL FUNDING YEAR
FY 2021‐22
PLANNED START DATE
Summer 2021
ESTIMATED COMPLETION DATE
Ongoing
PROJECT DESCRIPTION:
The Miscellaneous Pathways Capital Improvement Project is designed to improve the Town’s pathways system by filling in gaps and fixing existing portions of the pathway system. The projects covered under this CIP would be on a list that is maintained and updated by the Pathways Committee. Once the eligible project list has been established, projects would be initiated and constructed as staff time and/or contractors are available. This CIP is designed to allow for smaller pathway projects to be completed on shorter timelines as opportunities present themselves. The list includes the Council's past goal to complete ten sections per year. Any projects requiring extensive planning, design, and construction would be converted to an individual CIP project.
PROJECT STATUS:
Ongoing
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
The projects in the CIP would be funded by a reoccurring annual contribution from the Pathway Fund, as determined by the City Council. The general maintenance of the Town’s pathway system would not be funded by this CIP.
Project
Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 325,000 $ 7,625 $ 317,375 $ ‐ $ 317,375 ‐ ‐ ‐ ‐ $ ‐ $ 325,000 $ 7,625 $ 317,375 $ ‐ $ 317,375 Project Summary
Construction
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 317,375 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 1,942,375 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 317,375 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 1,942,375 Project Spending
$ 317,375 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 692,375 ‐ 250,000 250,000 250,000 250,000 250,000 $ 1,250,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 317,375 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 1,942,375 Pathway Fund
Total Funding
Construction
Misc Pathways
Total Spending
139 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
PAGE MILL ROAD FROM LUPINE TO VIA FELIZ
PROJECT NUMBER DEPARTMENT
427912 Public Works
INITIAL FUNDING YEAR
FY 2019‐20
PLANNED START DATE
July 2020
ESTIMATED COMPLETION DATE
TBD
PROJECT DESCRIPTION:
Construct a pathway with the scope of work shown below:
• Construct a pathway parallel to Page Mill Road between Via Feliz and Lupine. This section starts at Via Feliz and goes to mid‐point between Via Feliz and Lupine Road, and it has adequate easement for the path. • Construct a roadside path starting at Lupine Road to the mid‐point between Lupine Road and Via Feliz. This section has enough room for a roadside path. No additional easement exists to build an off‐road path.
PROJECT STATUS:
This pathway segment is on hold until necessary pathway easements are secured.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Pathways require annual maintenance. Maintenance costs for the new pathway shall be determined.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 50,000 $ 13,900 $ ‐ 36,100 $ $ 36,100 ‐ 10,000 ‐ 10,000 $ 10,000 ‐ ‐ ‐ ‐ $ ‐ $ 60,000 $ 13,900 $ 46,100 $ ‐ $ 46,100 Project Summary
Survey and Engineer
Environmental Study
Construction
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 46,100 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 46,100 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 46,100 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 46,100 Project Spending
$ 36,100 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 36,100 10,000 ‐ ‐ ‐ ‐ ‐ $ 10,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 46,100 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 46,100 Construction
Total Spending
Pathway Fund
Total Funding
Survey and Engineer
Environmental Study
Town of Los Altos Hills 140
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
SUMMERHILL PATHWAY
PROJECT NUMBER DEPARTMENT
427902 Public Works
INITIAL FUNDING YEAR
FY 2015‐16
PLANNED START DATE
June 2016
ESTIMATED COMPLETION DATE
Summer 2025
PROJECT DESCRIPTION:
The proposed pathway along Summerhill Avenue from Nicole Avenue to Magdalena Road (~4,000 linear feet) is the second phase of the Summerhill Avenue project, almost entirely within County jurisdiction. The pathway along Summerhill Avenue is made up of roadside paths on public right‐of‐way and easements. Easements are normally secured as part of the property development process, hence missing easements on parcels along Summerhill Avenue. Additionally, existing pathways along Summerhill Avenue switch from one side of the roadway to the other, forcing pedestrians to cross the busy County Street.
In June 2016, Town commissioned a design concept plan for Summerhill Avenue. Since then, staff worked jointly with the Pathway Committee to develop the project scope, refine pathway alignment, and prepare a cost estimate for construction.
Staff to continue working to secure missing pathway easements at two properties, complete design, obtain approval and an encroachment permit from the County, and bid out the project for construction.
PROJECT STATUS:
The survey and staking for new pathway segment are complete; obtain required easements; finalize design to file an encroachment application with the County; staff may consider further phasing the remaining section to Phases 2 and 3.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Pathways require annual maintenance. Maintenance costs for the new pathway shall be determined.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 130,000 $ 39,686 $ ‐ 90,314 $ $ 90,314 10,000 4,936 5,064 ‐ $ 5,064 365,000 55,572 309,428 ‐ $ 309,428 21,103 19,868 1,235 ‐ $ 1,235 $ 526,103 $ 120,063 $ 406,040 $ ‐ $ 406,040 Survey and Engineer
Environmental Study
Construction
Design
Total
Project Summary
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ 404,806 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 404,806 1,235 45,136 ‐ ‐ ‐ ‐ $ 46,371 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 406,040 $ 45,136 $ ‐ $ ‐ $ ‐ $ ‐ $ 451,176 Project Spending
$ 90,314 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 90,314 5,064 ‐ ‐ ‐ ‐ ‐ $ 5,064 309,428 45,136 ‐ ‐ ‐ ‐ $ 354,564 1,235 ‐ ‐ ‐ ‐ ‐ $ 1,235 $ 406,040 $ 45,136 $ ‐ $ ‐ $ ‐ $ ‐ $ 451,176 Construction
Design
Total Spending
Environmental Study
Pathway Fund
TDA Fund
Total Funding
Survey and Engineer
141 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Road Rehabilitation
Manuella Road Rehab
Town of Los Altos Hills 142
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
ANNUAL ROAD REHABILITATION PROGRAM
PROJECT NUMBER DEPARTMENT
467226‐24 Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
July 2023
ESTIMATED COMPLETION DATE
Fall 2023
PROJECT DESCRIPTION:
The annual street resurfacing program is designed to maintain safe and functional Town streets. The project includes 6” AC deep lift patching, 2” asphalt concrete overlay, micro‐surfacing, and all associated work. Street resurfacing includes corresponding drainage improvements. The street selections are based on recommendations from Metropolitan Transportation Commission’s Pavement Management Program (PMP), field inspections, and staff judgement. Upon completion of the design phase and receipt of bids, the list of streets and type of work required are presented to the City Council for the award of the construction contract. The 2023 Road Rehabilitation Program is prioritized as shown in the following table for FY2023‐24, representing 7.4 miles of roads.
Length (Feet)
560
393
565
245
547
745
950
450
310
450
630
Altamont Road 381
695
240
425
430
540
828
2,080
2,700
1,670
2,060
222
600
530
2,320
2,860
650
1,461
336
870
360
250
4,882
Ohlone Lane Fremont Road End Microsurfacing with Cracks seal Paseo Del Roble Court Paseo Del Roble Drive End Microsurfacing with Cracks seal Purissima Road Elena Road Concepcion Road 2" Overlay with Cracks seal Digouts Matadero Creek Lane Page Mill Road End Microsurfacing with Cracks seal Moody Spring Court Moody Road End Microsurfacing with Cracks seal and Digouts Murietta Lane Moody Road End Microsurfacing with Cracks seal and Digouts Liddicoat Circle Liddicoat Drive Liddicoat Drive Microsurfacing with Cracks seal Magdalena Road Stonebrook Drive Ravensbury Avenue Microsurfacing with Cracks seal and Digouts Matadero Creek Court Matadero Creek Lane End Microsurfacing with Cracks seal La Vida Real Natoma Road End Microsurfacing with Cracks seal Leander Drive Purissima Road End Microsurfacing with Cracks seal and Digouts La Paloma Road Newbridge Drive Alta Tierra Road Microsurfacing with Cracks seal and Digouts Laurel Lane Concepcion Road End Microsurfacing with Cracks seal Gigli Court Elena Road End Microsurfacing with Cracks seal and Digouts Green Hills Court Elena Road End Microsurfacing with Cracks seal Microsurfacing with Cracks seal and Digouts
Horseshoe Lane Arastradero Road End Microsurfacing with Cracks seal and Digouts La Barranca Road Purissima Road Elena Road Microsurfacing with Cracks seal and Digouts La Cresta Drive (1) Nina Place Arastradero Road Microsurfacing with Cracks seal and Digouts La Cresta Drive (2) Viscaino Road End
Frampton Court Magdalena Road End
Francemont Drive Moody Road End
Eshner Court End Microsurfacing with Cracks seal
Fawn Creek Court Page Mill Road End Microsurfacing with Cracks seal Microsurfacing with Cracks seal and Digouts
Microsurfacing with Cracks seal
Dawn Lane La Cresta Drive End 2" Overlay
Donelson Place Fremont Road End Microsurfacing with Cracks seal Carillo Lane La Cresta Drive End Microsurfacing with Cracks seal Conejo Court Ascension Drive End Microsurfacing with Cracks seal Berry Hill Lane Berry Hill Court End Microsurfacing with Cracks seal Canario Way Viscaino Road End Microsurfacing with Cracks seal Adobe Creek Lodge Road Moody Road End Microsurfacing with Cracks seal and Digouts Beatrice Lane Robleda Road End Microsurfacing with Cracks seal Berry Hill Court Page Mill Road End Microsurfacing with Cracks seal Alejandro Drive St. Francis Road End Microsurfacing with Cracks seal Arroyo Oaks Drive Ravensbury Avenue End Microsurfacing with Cracks seal and Digouts Street From To Type of Work
143 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
ANNUAL ROAD REHABILITATION PROGRAM
PROJECT STATUS:
Construction for 2023 Pavement Rehabilitation project to start July 2023 and be completed by fall. Plans and specifications for the 2024 Pavement Rehabilitation project to be completed by spring 2024 for construction in summer 2024.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
No additional maintenance and operating cost. This program focuses on addressing system deficienciesto maintain operating costs at the current level.
Length (Feet)
900
573
220
840
814
265
600
750
650
205
130
39,182
7.4 Miles
Windsor Court Black Mountain Road End Microsurfacing with Cracks seal Yale Court Liddicoat Circle End Microsurfacing with Cracks seal Total
Ursula Lane Black Mountain Road End Microsurfacing with Cracks seal and Digouts Vista Serena O'Keefe Lane End Microsurfacing with Cracks seal and Digouts Wild Plum Lane Miranda Road End Microsurfacing with Cracks seal and Digouts Snell Lane Fremont Road End Microsurfacing with Cracks seal Todd Lane La Paloma Road End Microsurfacing with Cracks seal Tracy Court Arastradero Road End Microsurfacing with Cracks seal Rebecca Lane Dawson Drive End Microsurfacing with Cracks seal and Digouts Robleda Court Robleda Road End Microsurfacing with Cracks seal Samuel Lane Purissima Road End Microsurfacing with Cracks seal Street From To Type of Work
Project Budget
Spending
Thru March
2023 Available Budget
Return to
General Fund
Prior
Appropriation
$ 2,756,300 $ 2,698,163 $ ‐ 58,137 $ $ 58,137 ‐ ‐ ‐ $ ‐ Total $ 2,756,300 $ 2,698,163 $ 58,137 $ ‐ $ 58,137 Project Summary
Annual Pavement Rehab
Project Summary Prior Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ 246,329 $ 258,600 $ 271,500 $ 285,100 $ 299,400 $ 1,360,929 ‐ 210,196 220,700 231,700 243,300 255,500 $ 1,161,396 ‐ 58,000 60,900 63,900 67,100 70,500 $ 320,400 ‐ 40,000 40,000 40,000 40,000 40,000 200,000 $
‐ 85,000 89,300 93,800 98,500 103,400 $ 470,000 ‐ 186,000 195,300 205,100 215,400 226,200 $ 1,028,000 58,137 559,475 520,200 479,000 450,600 405,000 $ 2,472,412 $ 58,137 $ 1,385,000 $ 1,385,000 $ 1,385,000 $ 1,400,000 $ 1,400,000 $ 7,013,137 Project Spending
$ 58,137 $ 1,385,000 $ 1,385,000 $ 1,385,000 $ 1,400,000 $ 1,400,000 $ 7,013,137 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 58,137 $ 1,385,000 $ 1,385,000 $ 1,385,000 $ 1,400,000 $ 1,400,000 $ 7,013,137 Annual Pavement Rehab
Total Spending
Vehicle Registration Fees SB
Drainage in‐lieu
Street Encroachment Fees
Measure B
CIP/General Fund
Total Funding
Gas Tax
SB1 Funds
Town of Los Altos Hills 144
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
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145 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Sewer
Sewer Pipe Replacement at Adobe Creek
Town of Los Altos Hills 146
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
ANNUAL SANITARY SEWER REPLACEMENT AND REHAB
PROJECT NUMBER DEPARTMENT
487918‐24 Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
October 2023
ESTIMATED COMPLETION DATE
Summer 2024
PROJECT DESCRIPTION:
The main objective of the annual sanitary sewer repair and rehabilitation program is to repair and replace defective sewer pipes in the Town's sanitary sewer system to maintain uninterrupted conveyance of wastewater to the Palo Alto Regional Water Quality Control Treatment Plant through the collection systems of the Cities of Palo Alto and Los Altos. The selection of the sewer segments is based on the review and analysis of the first cycle of CCTV inspections of the Town’s sewer pipes and field noted follow‐up from the Town’s sewer maintenance and operation contractor, West Bay Sanitary District.
The Regional Water Quality Control Board has focused on reviewing sewer system capital improvement programs and operation/maintenance activities and requiring an increase in the annual sewer replacement rate for agencies with aging sewer collection systems. Applying this approach to the Town's sanitary sewer system, staff recommended an average of $1,050,000 to improve the areas that have the most problems and to eliminate the need for high frequency cleaning necessary to keep the system operational and prevent SSO's. The annual allocation will be validated, reviewed, and updated as needed every budget cycle.
PROJECT STATUS:
Construction for 2022 Sewer Rehabilitation Project is to be completed by summer 2023; 2023 Sewer Rehab Project is under development.
PRIOR APPROPRIATION:
TOTAL $ 1,320,000.00
O'Keefe Pump Station ‐ Sewer bypass for emergencies $ 140,000.00 Adobe Creek sanitary sewer crossing, permanent repair, and slope statbilization $ 80,000.00 Root foaming for sewer mains $ 60,000.00 FY2023‐24 Anticipated Sewer Capital Projects:
2023 Sewer Rehabilitation Project, High Frequency Lines $ 1,000,000.00 Manhole Cover Replacement Project $ 40,000.00 Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 1,670,350 $ 571,667 $ ‐ 1,098,683 $ $ 1,098,683 66,650 64,872 1,778 1,778 $ (0) $ 1,737,000 $ 636,540 $ 1,100,460 $ 1,778 $ 1,098,682 Project Summary
Sewer Rehab CIP
O’Keefe/Purissima Pump
Total
147 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
ANNUAL SANITARY SEWER REPLACEMENT AND REHAB
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 1,098,683 $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 1,098,683 $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 Project Spending
$ 1,098,683 $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 1,098,683 $ 1,050,000 $ 950,000 $ 950,000 $ 1,150,000 $ 1,050,000 $ 6,248,683 Total Funding
Sewer Rehab CIP
O’Keefe/Purissima Pump
Total Spending
Sewer User Charges
Town of Los Altos Hills 148
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
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Storm Drain
Storm Drain
149 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
MATADERO CREEK EROSION
PROJECT NUMBER DEPARTMENT
467209 Public Works
INITIAL FUNDING YEAR
July 2012
PLANNED START DATE
Ongoing
ESTIMATED COMPLETION DATE
Ongoing
PROJECT DESCRIPTION:
Repair erosion along the edge of Page Mill Road between Baleri Ranch Road and Berry Hill Court at Matadero Creek. This section of Page Mill Road is within Caltrans right‐of‐way. Due to the large overall expense of the erosion repair project, the lengthy permitting process and the risk of the travel lane being washed out, the project was divided into two phases. Phase 1 stabilized the roadway. Project includes geotechnical investigation, topographic survey, design, construction, and inspection work. Phase 2 will repair the creek erosion, which includes environmental study, hydraulic study, permitting process with State and Federal agencies, design, construction, and inspection work.
PROJECT STATUS:
State Water Resources Control Board (SWRCB) has certified the project and approved the mitigation and monitoring plan (MMP). Tributary area to Moody Creek at Byrne Preserve is the location for the offsite mitigation involving installation of plantings at over 1.96 acres of the riparian corridor. Construction to repair creek erosion is anticipated to start early 2024.
The cattails and sediments in Matadero Creek at Page Mill Road, which were supposed to be removed as part of Phase 2 work, had to be removed in January 2023 due to flooding concerns from the atmospheric river storm events.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Upon completion, maintenance of the creek will be included as part of the ongoing drainage maintenance budget. There is no additional cost.
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ 338,490 $ 338,490 $ ‐ $ ‐ $ ‐ 195,800 172,126 23,674 ‐ $ 23,674 550,000 59,661 490,339 ‐ $ 490,339 500,000 ‐ 500,000 ‐ $ 500,000 $ 1,584,290 $ 570,278 $ 1,014,012 $ ‐ $ 1,014,012 Project Summary
Phase I
Phase 2 Design
Phase 2 Construction
Construction
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 699,512 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 699,512 314,500 ‐ ‐ ‐ ‐ ‐ $ 314,500 $ 1,014,012 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,014,012 Project Spending
$ 23,674 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 23,674 490,339 ‐ ‐ ‐ ‐ ‐ $ 490,339 500,000 ‐ ‐ ‐ ‐ ‐ $ 500,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 1,014,012 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,014,012 Phase 2 Construction
Drainage in‐Lieu
CIP/General Fund
(contingency)
Total Funding
Phase 2 Design
Construction
Total Spending
Town of Los Altos Hills 150
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FY 2024-2028 Five Year Capital Improvement Plan
STORM DRAIN IMPROVEMENTS (NEW)
PROJECT NUMBER DEPARTMENT
NEW Public Works
INITIAL FUNDING YEAR
FY 2023‐24
PLANNED START DATE
Summer 2023
ESTIMATED COMPLETION DATE
Summer 2024
PROJECT DESCRIPTION:
Address deficiencies identified during the atmospheric river storm events in January and March 2023 with the intent to minimize future flooding, ground erosions, and damages to roadways from future storm events. Storm drainage infrastructure being considered for repair and improvements include facilities at Story Hill Lane, Oak Park Court, Purissima Road, Page Mill Road, and other miscellaneous locations. The project will also investigate old, corrugated metal storm drainpipes, which are prone to failures with age.
Staff to continue investigating annual needs for storm drainage improvements.
PROJECT STATUS:
Construction is anticipated to start in July 2023.
PRIOR APPROPRIATION:
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
Staff continue to maintain Town storm drain facilities throughout the year.
Project
Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Construction ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Project Summary
Design/Evaluation
Total
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ ‐ $ ‐ 214,851 $ ‐ $ ‐ $ ‐ $ $ 214,851 ‐ ‐ 35,149 ‐ ‐ ‐ $ 35,149 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 250,000 Project Spending
$ ‐ $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 50,000 ‐ 200,000 $ 200,000
‐ ‐ ‐ ‐ ‐ ‐ $ ‐ $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 250,000 Drainage in‐lieu
Total Funding
Total Spending
Construction
Design/Evaluation
ARPA
151 Town of Los Altos Hills
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Westwind
Community Barn
Westwind Community Barn superbloom
Town of Los Altos Hills 152
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FY 2024-2028 Five Year Capital Improvement Plan
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153 Town of Los Altos Hills
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FY 2024-2028 Five Year Capital Improvement Plan
WESTWIND COMMUNITY BARN IMPROVEMENTS
PROJECT NUMBER DEPARTMENT
437307‐24 Public Works / Parks & Recreation
INITIAL FUNDING YEAR
Ongoing Program
PLANNED START DATE
Ongoing
ESTIMATED COMPLETION DATE
Ongoing
PROJECT DESCRIPTION:
The annual Westwind Community Barn facility improvements program is designed to improve facility deficiencies and meet the Barn users' needs. Each year, the Town and Concessionaire, Victoria Dye Equestrian (VDE), identify and prioritize potential improvements. The following projects were identified and prioritized:
1. Establish and implement a comprehensive plan to improve site drainage and eliminate localized ponding. The projected cost would be $200,000. The first phase of the drainage improvements is planned to be initiated in FY2023‐24 with ARPA funds.
2. Installation of footing grid systems at remaining six paddocks: Rain creates water pooling, mud, and as a result makes paddock grounds unusable. Installation of paddock footing grid systems or paddock slabs helpsstabilize the grounds. Footing grids for twelve paddocks have been installed. Regrading and installation of footing grid systems for the remaining six paddocks are needed at an estimated cost of $60k for each paddock.
3. Repair paddock retaining wall/fencing: At the time of the paddock footing grid installation or upgrade, paddock retaining wall/fencing repair would also be required for certain paddocks, which involves reinforcing or replacing the posts and lagging boards.
4. Repair footing grids of paddocks that have previously been upgraded with grid systems.
5. Rehabilitate 17 exteriors lower half of barn doors, sliding doors, and fence in the courtyard as funding is available.
6. Adding a toilet: The Barn has one existing toilet and a room with a shower. As funding is available, adding an additional toilet to the shower room would be beneficial for camp, boarders, and events.
PROJECT STATUS:
Repair of retaining wall/fencing, regrading, and installation of footing grid systems to two of the six paddocks in FY2023‐24.
For future years, anticipate working on one paddock a year or one every two years pending funding available.
PRIOR APPROPRIATION:
Project Budget
Spending
Thru March
2023
Available
Budget
Return to
General
Fund
Prior
Appropriation
$ ‐ 102,623 $ $ ‐ 102,623 $ $ 102,623 50,000 ‐ 50,000 ‐ $ 50,000 3,043 3,043 ‐ ‐ $ ‐ 74,752 74,752 ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ $ ‐ $ 230,418 $ 77,795 $ 152,623 $ ‐ $ 152,623 Wall/Fencing
Paddock Footing
Site Drainage
Total
Restroom Renovation
Feeding Pasture Fencing
Project Summary
Town of Los Altos Hills 154
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
WESTWIND COMMUNITY BARN IMPROVEMENTS
PROJECT FUNDING/SPENDING ESTIMATE:
RECURRING ANNUAL MAINTENANCE AND OPERATING COSTS, IF APPLICABLE:
These projects are part of an ongoing maintenance program. Minor maintenance is the responsibility of VDE. Repairs above $500 are the Town’s responsibility.
Project Summary
Prior
Appropriation
2023‐24
Planned
2024‐25
Planned
2025‐26
Planned
2026‐27
Planned
2027‐28
Planned
Total
Project
Funding Source
$ 62,623 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 312,623 90,000 50,000 ‐ ‐ ‐ ‐ $ 140,000 ‐ 50,000 ‐ ‐ ‐ ‐ $ 50,000 ‐ ‐ 150,000 ‐ ‐ ‐ $ 150,000 $ 152,623 $ 150,000 $ 200,000 $ 50,000 $ 50,000 $ 50,000 $ 652,623 Project Spending
$ 102,623 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 252,623 50,000 70,000 20,000 20,000 20,000 20,000 $ 200,000 ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ ‐ ‐ 50,000 150,000 ‐ ‐ $ 200,000 $ 152,623 $ 150,000 $ 200,000 $ 50,000 $ 50,000 $ 50,000 $ 652,623 Wall/Fencing
Site Drainage
Total Spending
Cell Tower Rental
Westwind Barn Capital
CIP/General Fund
Total Funding
Paddock Footing
ARPA Fund
Restroom Renovation
Feeding Pasture Fencing
155 Town of Los Altos Hills
Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
Appendix
Town Hall
Town of Los Altos Hills 156
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FY 2024-2028 Five Year Capital Improvement Plan
FISCAL YEAR 2023‐24
Calculation of Appropriations Limits
The Town is required by the State Constitution, Article XIIIB (Proposition 4,) to annually calculate the maximum amount of appropriations subject to limitation. The calculation is intended to limit the annual growth in tax revenues used to fund governmental expenditures in California. Article XIIIB was changed with the passage of Proposition 111 on the June 1990 ballot. These changes permit greater flexibility with regard to annually calculating increases in the appropriations limit (Gann Limit) by allowing additional growth factors to be used. The factors permitting the maximum allowable increase in the appropriations limit are chosen for the calculation each fiscal year.
As can be seen below, the City is substantially under its appropriations limit. The difference between the appropriationslimit and the appropriationssubject to limitation has grown over time asthe limit has been substantially increased by the annual adjustment factors. This, combines with the comparatively slower pace of growth in proceeds of taxes over the same time period, has contributed to the amount under the appropriations limit.
Fiscal Year 2022‐23 Limit $ 8,812,095
2022 Change in Town of Los Altos Hills Population 0.9960 2022‐23 Change in California Per Capita Personal Income 1.0440 Fiscal Year 2022‐23 Limit $ 9,166,162
Fiscal Year 2023‐24 Budget Amount Subject to Limitation 6,857,145 Amount Under Appropriation Limit $ 2,309,017
157 Town of Los Altos Hills
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TOWN OF LOS ALTOS HILLS
2022-2023 INVESTMENT POLICY
1.0 Philosophy
It is the policy of the Town of Los Altos Hills to invest public funds in a manner that will provide a reasonable rate of investment return while minimizing exposure to loss of capital and thereby maintaining a consistent source of revenues for the Town. This policy establishes the parameters for the Town’s investment strategies.
2.0 Delegation of Authority
Authority to manage the Town of Los Altos Hills’ investment program is derived from the California Government Code Section 53600 et seq. The City Council shall approve all modifications to the investment strategy and the selection or dismissal of an investment advisor. Administration of the Council-approved investment strategy is hereby delegated to the City Manager, who shall be responsible for supervising all treasury activities of the Town’s Finance Director and who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, delivery vs. payment, investment accounting, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegations of authority to persons responsible for investment transactions. No person may engage in any investment transactions except as provided under the terms of this policy and the procedures established by the City Manager or her/his designee. The City Manager or her/his designee shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.
3.0 Scope
This investment policy applies to all financial assets of the Town of Los Altos Hills. These funds are accounted for in the Town of Los Altos Hills’ Comprehensive Annual Financial Report and include:
3.1 Funds
General Fund Enterprise Funds
Special Revenue Funds Capital Projects Funds
Trust and Agency Funds
Any new fund, unless specifically exempted
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FY 2024-2028 Five Year Capital Improvement Plan
3.2 The following financial assets are excluded:
Deferred Compensation Plans – Investments are directed by the individual plan participants.
Debt Service Funds Held by Trustees – Investments are placed in accordance with bond indenture provisions.
Notes and Loans – Investments are authorized by separate agreements approved by City Council.
Retiree and Retiree Medical Plans
Except as noted, the Town of Los Altos Hills will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.
4.0 Prudence
Investments shall be made with judgment and care – under circumstances then prevailing – which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investments, considering the probable safety of their capital as well as the probable income to be derived.
4.1 Standard of prudence: The standard of prudence to be used by investment officials shall be the “prudent investor” standard and shall be applied in the context of managing an overall portfolio. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
5.0 Objective
The primary objectives, in priority order, of the Town of Los Altos Hills’ investment activities shall be:
5.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the Town of Los Altos Hills shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to minimize (1) credit risk, through diversifying the portfolio among the authorized investment types with pre-qualifying financial institutions and broker dealers, and (2) interest rate risk, by 159 Town of Los Altos Hills
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FY 2024-2028 Five Year Capital Improvement Plan
structuring portfolio maturities to match cash requirements and investing operating funds in shorter-term securities.
5.2 Liquidity: The Town of Los Altos Hills’ investment portfolio will remain sufficiently liquid to enable the Town of Los Altos Hills to meet all operating requirements which might be reasonably anticipated. In addition to structuring the portfolio so that securities mature concurrent with cash needs, suitable investments (Section 6.0) consist largely of securities with active secondary or resale markets.
5.3 Return on Investments: The Town of Los Altos Hills’ investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, commensurate with the Town of Los Altos Hills’ investment risk constraints and the cash flow characteristics of the portfolio.
6.0 Authorized and Suitable Investments
Where this section specifies a percentage limitation for a particular security type, that percentage is applicable only on the date of purchase. Credit criteria listed in this section refers to the credit rating at the time the security is purchased. Where credit requirements in this section refer to a minimum credit rating, this minimum is regardless of any category modifiers such as “+” or “-”. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the City Manager will perform a timely review and decide whether to sell or hold the investment.
The Town of Los Altos Hills is empowered by Government Code Section 53601, and further limited by this investment policy, to invest in the following types of securities:
1. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.
2. Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States governmentsponsored enterprises.
3. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue-producing property owned, controlled or operated by the state or any local agency or by a department, Commission, agency or authority of the state or any local agency; provided that the obligations are rated in one of the three highest categories by a nationally recognized statistical rating organization (NRSRO). Purchases of municipal obligations in sections 3 and 4 combined may not exceed 30 percent of the Town's investment portfolio.
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Poroposed FY 2023-24 Operating Budget and
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4. Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenueproducing property owned, controlled, or operated by a state, or by a department, board, agency, or authority of any of these states; provided that the obligations are rated in one of the three highest categories by a NRSRO. Purchases of municipal obligations in sections 3 and 4 combined may not exceed 30 percent of the Town's investment portfolio.
5. Bankers’ Acceptances with a rating of the highest ranking or highest letter and number rating as provided for by a NRSRO. Purchases of bankers’ acceptances may not exceed 180 days. No more than 40% of the Town’s investment portfolio may be invested in bankers’ acceptances and no more than 30% of the Town’s investment portfolio may be invested in the bankers’ acceptances of any one commercial bank.
6. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2):
(1) The entity meets the following criteria:
(A) Is organized and operating in the United States as a general corporation.
(B) Has total assets in excess of five hundred million dollars ($500,000,000).
(C) Has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by a NRSRO. (2) The entity meets the following criteria:
(A) Is organized within the United States as a special purpose corporation, trust, or limited liability company.
(B) Has program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond. (C) Has commercial paper that is rated “A-1” or higher, or the equivalent, by an NRSRO.
Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may invest no more than 25% of their moneys in eligible commercial paper.
7. FDIC insured or fully collateralized time certificates of deposit in financial institutions located in California, including U.S. branches of foreign banks licensed to do business in California. All time deposits must be collateralized in accordance with California Government Code section 53651. Purchase of 161 Town of Los Altos Hills
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FDIC insured or fully collateralized time certificates of deposit may not exceed 50% of the Town's investment portfolio.
8. Negotiable Certificates of Deposit (CD) issued by a nationally or statechartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank. No more than 30% of the Town’s portfolio may be invested in negotiable CDs and eligible CDs must be rated in one of the three highest categories by a NRSRO.
9. Local Agency Investment Fund (LAIF). Investments in LAIF shall not exceed $75 million.
10. Insured savings account or bank money market account. In accordance with California Government Code Section 53635.2 to be eligible to receive local agency deposits a financial institution must have received a minimum overall “satisfactory” rating for meeting the credit needs of California communities in its most recent evaluation.
11. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a1, et seq.). To be eligible for investment pursuant to this subdivision these companies shall either: (1) attain the highest ranking letter or numerical rating provided by not less than two of the three largest nationally recognized rating services or (2) have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds and with assets under management in excess of $500,000,000. The purchase price of shares shall not exceed 20% of the investment portfolio.
12. California Asset Management Program. (CAMP).
13. Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a NRSRO. Purchases of medium-term notes shall not include other instruments authorized by this section and may not exceed 30% of the agency's money that may be invested pursuant to this section.
14. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or InterTown of Los Altos Hills 162 Poroposed FY 2023-24 Operating Budget and
FY 2024-2028 Five Year Capital Improvement Plan
American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a NRSRO and shall not exceed 30% of the agency’s moneys that may be invested pursuant to this section. (Supranationals).
Summary Table of Permitted Investments
Investment Instruments
Calif. Code Limitation
(Maturity, % of
Portfolio, Rating)
Town Policy Limitation
(Maturity, % of
Portfolio, Rating)
U.S. Treasury 5 years
100% of portfolio
5 years
100% of portfolio
Federal Agency
(including mortgagebacked securities and
callable securities)
5 years
100% of portfolio
5 years
100% of portfolio
Municipal Obligations
(including notes issued by
the State of California,
California local agencies,
and the other 49 states)
5 years
100% of portfolio
5 years
30% of portfolio
Credit rating category of
“A” or its equivalent or
higher by a NRSRO
Bankers’ Acceptances
180 days
40% of portfolio
30% per issuer
180 days
40% of portfolio
30% per issuer
Commercial Paper
270 days
25% of portfolio
10% per issuer
Long term credit rating
category of “A” and short
term rating of “A-1” or
its equivalent or higher
by a NRSRO
270 days
25% of portfolio
5% per issuer
Long term credit rating
category of “A” and short
term rating of “A-1” or its
equivalent or higher by a
NRSRO
163 Town of Los Altos Hills
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Summary Table of Permitted Investments
Investment Instruments
Calif. Code Limitation
(Maturity, % of
Portfolio, Rating)
Town Policy Limitation
(Maturity, % of
Portfolio, Rating)
Deposits
(Collateralized/FDIC) 50%1
of portfolio 5 years
50% of portfolio
Negotiable CDs 5 years
30% of portfolio
5 years
30% of portfolio
5% per issuer
Credit rating category of
“A” or its equivalent or
higher by a NRSRO
LAIF $75 million $75 million
Money Market Funds
20% of portfolio
20% per fund
AAAm
20% of portfolio
20% per fund
JPA
(CAMP) 100% of portfolio 100% of portfolio
Medium-Term Notes
5 years
30% of portfolio
10% per issuer
Credit rating category of
“A” or its equivalent or
higher by a NRSRO
5 years
30% of portfolio
5% per issuer
Credit rating category of
“A” or its equivalent or
higher by a NRSRO
Supranationals
5 years
30% of portfolio
Credit rating category of
“AA” or its equivalent or
higher by a NRSRO
5 years
30% of portfolio
Credit rating category of
“AA” or its equivalent or
higher by a NRSRO
1 For deposit placement services.
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7.0 Authorized Financial Dealers and Institutions
To provide for the optimum yield in the Town’s portfolio, the Town’s procedures shall be designed to encourage competitive bidding on transactions from an approved list of broker/dealers.
The Town may engage the services of an external investment advisor to assist in the management of the Town’s investment portfolio in a manner consistent with this investment policy. If the Town hires an investment adviser to provide investment management services, the adviser is authorized to transact with its direct dealer relationships on behalf of the Town.
Approved investment adviser firms must provide their services to the Town on a fiduciary capacity and be registered with the Securities and Exchange Commission (SEC) under the Investment Advisor’s Act of 1940. The advisor shall have more than five years’ experience in managing public funds and shall have at minimum $1 billion under management.
The City Manager, or the Town’s investment advisor, shall maintain a list of authorized broker/dealers and financial institutions that are approved for investment purposes. This list will be developed after a comprehensive credit and capitalization analysis indicates the firm is adequately financed to conduct business with public entities. It shall be the policy of the Town to purchase securities only from those authorized institutions or firms. 165 Town of Los Altos Hills
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8.0 Safekeeping and Custody
All security transactions entered into by the Town of Los Altos Hills shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third-party custodian, in the Town of Los Altos Hills’ name and control, designated by the City Manager or her/his designee and evidenced by safekeeping receipts.
9.0 Collateralization
Collateralization will be required on certificates of deposit as specified under Government Code Section 63630 et seq in order to anticipate market changes and provide a level of security for all funds. All time deposits must be collateralized in accordance with California Government Code section 53651.
The Town of Los Altos Hills chooses to limit collateral to the following:
Collateral will always be held by an independent third party. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Town of Los Altos Hills and retained.
The right of collateral substitution is granted.
10.0 Internal Control
The Town of Los Altos Hills is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Town are protected from loss, theft or misuses. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by the City Manager and staff.
The City Manager or designee shall arrange for an annual audit by an external CPA firm in compliance with the requirements of state law and generally accepted accounting principles as pronounced by the Government Accounting Standards Board (GASB). As a part of the audit, investment transactions will be tested. The annual audit will be an integral part, but not the sole part of management’s program of monitoring internal controls.
The internal controls shall address the following points:
• Control of collusion
• Separation of transaction authority from accounting and recordkeeping • Custodial safekeeping
• Avoidance of physical delivery securities
• Clear delegation of authority to subordinate staff members • Written confirmation of transactions for investments and wire transfers Town of Los Altos Hills 166
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• Development of a wire transfer agreement with the lead bank and third-party custodian
11.0 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. These officers and employees involved in the investment process shall disclose to the City Manager any material financial interest in financial institutions that conduct business with this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the Town of Los Altos Hills, particularly with regard to the time of purchases and sales. Employees and investment officials shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the Town of Los Altos Hills.
12.0 Diversification
The Town of Los Altos Hills will diversify its investments by security type and institution.
Limits are provided for in Section 6.0. With the exception of U.S. Treasury and Federal Agency securities, municipal bonds, supranational bonds, and authorized pools such as CAMP or LAIF, no more than 5% of the Town of Los Altos Hills’ total investment portfolio will be invested in a single issuer.
13.0 Maximum Maturities
To the extent possible, the Town of Los Altos Hills will attempt to match its investments with anticipated cash flow requirements. The Town of Los Altos Hills will not directly invest in securities maturing more than five (5) years from the settlement date unless City Council has provided approval for a specific purpose at least three (3) months before the investment is made.
Debt reserve funds may be invested in securities exceeding five (5) years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of the funds.
The Town of Los Altos Hills will retain operating reserves as adopted by the City Council.
The amount of active deposits and inactive investments with a maturity of one year or less shall always be equal to greater than any draw on these reserves required by the annual operating budget.
Securities may be sold prior to maturity to accommodate the Town’s cash flow requirements, to reposition the portfolio to perform well in the current market, or to take advantage of market opportunities to increase the Town’s rate of return.
14.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a market rate of return throughout budgetary and economic cycles, commensurate with the Town’s investment risk constraints and cash flow needs.
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14.1 Market Yield (Benchmark): Suitability should be the standard for evaluating the success of the Town’s investment portfolio. Given this strategy and the active investment management utilized by the Town, the basis used to determine whether market yields are adequate shall be the ICE BofAML 1-5 year U.S. Treasury Index.
15.0 Reporting
The City Manager is charged with the responsibility of including a market report on investment activity and returns in the Town of Los Altos Hills’ Cash and Investment Report. The Report will be in compliance with California Government Code Section 53646.
16.0 Investment Policy Adoption
The Town of Los Altos Hills’ investment policy shall be adopted by the City Council. The policy shall be reviewed annually by the Finance and Investment Committee and any modifications made thereto must be approved by the City Council.
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GLOSSARY
Bankers’ Acceptances
Short-term credit arrangements that enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high-grade negotiable instrument.
Benchmark
A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk the average duration of the portfolio’s investments.
Broker
Someone who brings buyers and sellers together and is compensated for her/his service.
California Asset Management Program (CAMP)
CAMP is a joint powers authority which provides investment services to local governments through its investment pool. The pool is AAAm-rated by Standard and Poor’s, and provides same-day availability to funds up to 11:00AM Pacific. The pool strives to maintain stable asset value.
Certificates of Deposit
1. Negotiable Certificates of Deposit are large-denomination CDs. They are issued at face value and typically pay interest at maturity, if maturing in less than 12 months. CDs that mature beyond this range pay interest semi-annually.
Negotiable CDs are issued by U.S. banks (domestic CDs), U.S. branches of foreign banks (Yankee CDs), and thrifts. There is an active secondary market for negotiable domestic and Yankee CDs. However, the negotiable thrift CD secondary market is limited. Yields on CDs exceed those on U.S. treasuries and agencies of similar maturities. This higher yield compensates the investor for accepting the risk of reduced liquidity and the risk that the issuing bank might fail. State law does not require the collateralization of negotiable CDs.
2. Non-negotiable Certificates of Deposit are time deposits with financial institutions that earn interest at a specified rate for a specified term. Liquidation of the CD prior to maturity incurs a penalty. There is no secondary market for these instruments; therefore, they are not liquid. They are classified as public deposits, and financial institutions are required to collateralize them. Collateral may be waived for the portion of the deposits that are covered by FDIC insurance.
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Collateral
Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Collateralization
Process by which a borrower pledges securities, property or other deposits for the purpose of securing the repayment of a loan and/or security. Also refers to securities pledged by a bank to secure deposits of public moneys.
Dealer
Someone who acts as a principal in all transactions, including buying and selling from her/his own account.
Delivery v. payment
The preferred method of delivering securities, with an exchange of money for the securities.
Demand deposits
A deposit of monies which are payable by the bank upon demand of the depositor.
Derivative
Securities that are based on, or derived from, some underlying asset, reference date, or index.
Diversification
Dividing investment funds among a variety of securities offering independent returns.
Federal Depository Insurance Corporation (FDIC)
A federal agency that insures bank deposits, currently up to $250,000 per deposit.
Federal Home Loan Bank (FHLB)
A federal agency that provides credit and liquidity in the housing market. FHLB issues discount notes and semi-annual pay coupon securities.
Federal Home Loan Mortgage Corporation (FHLMC)
A federal agency that provides credit and liquidity in the housing market. FHLMC, also called “Freddie Mac,” issues discount notes, semi-annual pay coupon securities and mortgage-backed securities.
Federal National Mortgage Association (FNMA)
A federal agency that provides credit and liquidity in the housing market. FHLMC, also called “Fannie Mae,” issues discount notes, semi-annual pay coupon securities and mortgage-backed securities.
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Liquidity
An asset that can easily and rapidly be converted into cash without significant loss of value.
Local Agency Investment Fund (LAIF)
The LAIF was established by the State of California to enable treasurers to place funds in a pool for investments. There is a limitation of $50 million per agency subject to a maximum of fifteen total transactions per month. The Town uses this fund when market interest rates are declining as well as for short-term investments and liquidity. Town funds in LAIF are limited to $40 million.
Maturity
The date upon which the principal or stated value of an investment becomes due and payable.
Mortgage-Backed Security
Debt obligations that represent claims to the cash flows from pools of mortgage loans, most commonly on residential property.
Portfolio
Combined holding of more than one stock, bond, commodity, cash equivalent or other asset. The purpose of a portfolio is to reduce risk through diversification.
Repurchase Agreement
A form of collateralized loan involving the sale of a security with a simultaneous agreement by the seller to buy the same security back from the purchaser at an agreed-on price and future date. The party who sells the security at the inception of the repurchase agreement and buys it back at maturity is borrowing money from the other party, and the security sold and subsequently repurchased represents the collateral.
Safekeeping
Offers storage and protection of assets provided by an institution serving as an agent.
Supranational Bonds
A bond issued by a supranational agency such as the World Bank.
U.S. Treasury Bills
Commonly referred to as T-Bills, these are short-term marketable securities sold as obligations of the U.S. Government. They are offered in three-month, six-month and one year maturities. T-Bills do not accrue interest but are sold at a discount to pay face value at maturity.
U.S. Treasury Notes
These are marketable, medium-term interest-bearing securities sold as obligations of the U.S. Government with original maturities of one to ten years. Interest is paid semiannually. 171 Town of Los Altos Hills
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U.S. Government Agency Issues
Issues which are unconditionally backed by the full faith and credit of the United States.
Yield
The rate of annual income return on an investment, expressed as a percentage. Income yield is obtained by dividing the current dollar income by the current market price for the security. Net yield or yield to maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
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Glossary of Terms
Accounting System: The methods and records established to identify, assemble, analyze, classify, record andreportagovernment’stransactionsandtomaintain accountability fortherelatedassetsandliabilities.
Adopted Budget: The official budget as approved by the City Council at the start of each fiscal year.
Agency Fund:Afund normally used to accountfor assets held by a government as an agent forindividuals, private organizations or other governments and/or other funds.
Amended Budget: The official budget as adopted and as amended by the City Council through the course of a fiscal year.
Annual Budget: A budget applicable to a single fiscal year.
Annual Financial Report: A financial report applicable to a single fiscal year.
Appropriated Budget: The expenditure authority created by the appropriation bills or ordinances, which are signed into law, and the related estimated revenues. The appropriated budget would include all reserves, transfers, allocations, supplemental appropriations and other legally authorized legislative and executive changes.
Appropriation: A legal authorization granted by a legislative body for a given period to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in amount and time it may be expended.
ASD: abbreviation. Administrative Services Department
Assessed Valuation: The estimated value placed upon real and personal property by the County Assessor
as the basis for levying property taxes.
Audit: Prepared by an independent Certified Public Accountant , the primary objective of an audit is to determine if the City’s financial statements present fairly the City’s financial position and results of operations in conformity with generally accepted accounting principles.
Authority: A government or public agency created to perform a single function or restricted group of related activities.
Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total
expenses.
Bond Covenant: A legally enforceable promise made by an issuer of bonds to the bondholders, normally contained in the bond resolution orindenture. 173 Town of Los Altos Hills
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Budget: A plan of financial operation embodying an estimate of the proposed expenditures for a given period and the proposed means of financing them.
CAFR: abbreviation. Comprehensive Annual Financial Report. This is the Town’s financial statement, which includes auditor’s opinion and other financial information pertinent in evaluating the Town’s financial health.
Capital Budget: A plan or proposed capital outlays and the means of financing them.
Capital Improvement Program: A plan for capital improvements to be implemented each year over a fixed period of yearsto meet capital needs arising fromthe assessment of long‐term needs. Itsetsforth each project in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures.
Capitalized Expenditures: Expenditures resulting in the acquisition and/or construction of fixed assets.
Contracted Services: Services rendered in support of City operations and activities by external parties.
These may be based upon either formal contracts or ad hoc charges.
Contingency: A budgetary reserve set‐aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Cost Accounting: The method of accounting that provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operation, or to complete a unit of work or a specific job.
Cost Allocation Plan: A comprehensive analysis of the appropriate distribution of overhead costs from the Town’s General Government Departments to the various service departments – Public Works, Community Development and Parks& Recreation.
Cost of Services: Payments made by customers for publicly provided services that benefit specific individuals and exhibit “public good” characteristics. They include such fees asrecreational fees, building permit fees, etc.
Debt Service Fund: A fund established for the payment of interest and principal on all debt other than payable exclusively from special assessments.
Department: A major organizational group of the City with overall management responsibility for an operation or a group ofrelated operations within a functional area.
Depreciation: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period.
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Division: An organizational subgroup of a department.
Employee Services: Salaries plus fringe benefits earned by employees of the organization for work
performed.
Encumbrance: The commitment of appropriated funds to purchase goodsthat have not yet been
received, or services that have yet to be rendered.
Enterprise Fund: A fund established to account for operationsfinanced and operated in a manner similar to private business enterprises. In this case, the governing body intends that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges.
Entitlement: The amount of payment to which a state or local government is entitled pursuant to an allocation formula contained in applicable statutes.
EOC: abbreviation. Emergency Operation Center. This is only activitated during an emergency situation
by authorized Town personnel.
ERAF: abbreviation. Educational Revenue Augmentation Fund. A shift of property tax revenues from cities, counties and other local agencies to the State in support of schools.
Expenditure: Decreases in net financial resources. Expenditures include current operating expenses, which require the current or future use of net current assets, debt service, and capital outlays.
FIC: abbreviation. Finance and Investment Committee.
Fiscal Year: A 12‐month period (usually July 1st through June 30th) to which the annual operating budget
applies and at the end of which a government determines its financial position and the results of its operations.
Fixed Assets: Equipment costing $5,000 or more, including tax, and not qualifying as a capitalimprovement project.
Full‐Time Equivalent(FTE): The conversion offull‐time and part‐time employee hoursto an equivalent of a fulltime position. For example: one person working half‐time would count as 0.5 FTE.
Fund: A fiscal and accounting entity with a self‐balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balances, and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions, or 175 Town of Los Altos Hills
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limitations.
Fund Balance: The difference between fund assets and fund liabilities of governmental and similar trust
funds.
GASB 34: The Government Accounting Standards Board (GASB), which defines the criteria that auditors use to judge the adequacy of local and state government financial statements, has changed long‐standing practices by requiring that government entities include reporting of their capital assets in their annual balance sheet and income statement. GASB Statement No. 34, adopted in June, 1999, for the first time highlights the costs of acquiring, owning, operating, and maintaining public works infrastructure for government‐bond holders and the public at large.
GASB45:GASBStatementNo. 45,newaccounting standardsforOther PostEmployment Benefits (OPEB) addresses how state and local governments account for and report post‐employment healthcare and other non‐pension benefits. The statement generally requires that the state and local governments account for and report the annual cost of OPEB and the outstanding obligations and commitments related to OPEB in essentially the same manner as they currently do for pensions.
GASB 68: GASB Statement No. 68, amends GASB 27 on the accounting and financial reporting of pension liability. The primary objective of this Statement is to improve accounting and financial reporting by state and local governments for pension by requiring recognition of unfunded liability on the Town‐wide Financial Statement. There is no budgetary impact, as this is a balance sheet reporting adjustment.
General Fund: The fund used to account for all financial resources, except those required to be accounted
for in another fund.
Generally Accepted Accounting Principles (GAAP): Uniform minimum standards of/and guidelines for financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompasses the conventions, rules and procedures necessary to define accepted accounting practices at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provides a standard by which to measure financial presentations.
Governmental Funds: Funds general used to accountfortax‐supported activities. There are five different types of governmental funds: the general fund,specialrevenue funds, debtservice funds, capital projects funds, and permanentfunds.
Grants: Contributions of cash or other assets from another governmental agency (usually)to be expended or used for a specified purpose, activity orfacility.
Infrastructure: All City owned facilities supporting the operation of the governmental unit. It includes: streets,roads, bridges, curbs and gutters, parks, water and sewerlines, Town of Los Altos Hills 176
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storm drains, water pump stations and reservoirs, water wells, sewer lift stations, all government buildings and related facilities.
Internal Service Fund: A fund used to account for the financing of goods or services provided by one department to other departments on a cost‐reimbursement basis.
Investment: Securities and real estate purchased and held for the production of income in the form of interest, dividends, rentals or base payments.
Long Term Debt: Debt with a maturity of more than one year after the date of the issues.
Materials & Services: Expenses which are charged directly as a part of the cost of a service.
Modified Accrual Basis: The accrual basis of accounting where revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. All governmental funds and agency funds are accounted for using the modified accrual basis of accounting.
Net Income (Loss): Proprietary fund excess (deficit) of operating revenues and operating transfers‐ in over operating expenses, non‐operating expenses and operating transfers‐out.
Non‐Operating Expenses: Proprietary fund expenses not directly related to the fund’s primary activities (e.g. interest).
Non‐Operating Revenues: Proprietary fund revenues incidental to, or by‐products of, the fund’s primary activities.
Operating Expenses: Proprietary fund expenses related directly to the fund’s primary activities.
Operating Income: The excess of proprietary fund operating revenues over operating expenses.
Operating Revenues: Proprietary funds revenues directly related to the fund’s primary activities. They
consist primarily of user charges for goods and services.
Operating Transfers: Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund.
Ordinance: A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, it has the full force and effect of law within the boundaries of the City.
PCI: abbreviation. Pavement Condition Index.
Preliminary Budget: A budget in its preliminary preparation stage prior to review and 177 Town of Los Altos Hills
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formulation by the City Council. In the preliminary stage, a budget forecasts current costs into the future and new or modified spending proposals for the future.
Program: Group activities, operations, or organization units directed to attaining specific purposes or objectives.
Program Purpose: A general statement explaining the reason a particular program or division exists.
Proprietary Fund: The classification used to account for a government’s ongoing organizations and activities that are similar to those often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government’s business and quasi‐business activities are accounted for through proprietary funds.
Reserved Fund Balance: Those portions of fund balance that have not been appropriated for expenditure or that are legally segregated for a specific future use.
Resolution: A special or temporary order of the City Council requiring less formality than an ordinance.
Retained Earnings: An equity account reflecting the accumulated earning of an enterprise or internal
service fund.
Revenues: (1) Increases in net current assets of a governmental fund type from other than expenditure refunds and residual equity transfer. (2) Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers.
Risk Management: All the ways and means used to avoid accidental loss or to reduce its consequences if it does occur.
Self‐Insurance: A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or from some other cause, instead of transferring that risk to an independent third party through the purchase of an insurance policy. It is sometimes accompanied by the setting aside of assets to fund any related losses. Because no insurance is involved, the term self‐insurance is a misnomer.
Service Reimbursements: Transactions that constitute reimbursements to a department/division for expenditures or expenses initially made from it but that properly apply to another department/division.
Service Level Measure: A statement describing an activity conducted or performed by the program/ division. A program will usually have many Service Level Measures.
Service Level Measures provide quantifiable and qualifiable information as to the level of service to be provided in relation to the level of fund indicated in the budget.
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Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes.
Specific Program Objectives: An “action” statement indicating the new or special activities proposed for
a program.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, user charges.
Transfers: Paymentsfrom one fund to anotherideally for work orservices provided, orto cover operating expenseshortfalls.
Triple Flip: Backfill of the confiscated local sales tax reimbursed through a series of revenue swapping procedures to guarantee repayment for the California Economic Recovery Bond.
Trust Fund: Funds used to account for assets held by a government in a trustee capacity for individuals, private organizations, other governments and/or funds. 179 Town of Los Altos Hills
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RESOLUTION xx-23
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN
OF LOS ALTOS HILLS APPROVING THE FY 2023-24
SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills approved the FY 2023-24 Budget by way of Resolution xx-23 on June 15, 2023; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, the City Council of the Town of Los Altos Hills now desires to increase the salary ranges by 4%, effective July 1, 2023; and
WHEREAS, Attachment 1 reflects increases of 4% to the top and bottom of the range for each position except the City Manager’s, for which the salary is set by contract; and WHEREAS, this is not a cost of living adjustment and pay increases will continue to be determined through the performance review process;
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to approve the FY 2023-24 Salary Schedule.
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 15th
th of June 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
By:
Linda Swan, Mayor
ATTEST:
Deborah L. Padovan, City Clerk
Attachment 3
Minimum Maximum Minimum Maximum
City Manager-Set by Contract $ 254,880 $ 254,880
Assistant to the City Manager $ 128,755 $ 173,820
Management Analyst II $ 108,318 $ 146,230
Management Analyst $ 93,402 $ 126,093 $ 44.90 $ 60.62
Senior City Clerk $ 138,656 $ 187,186
City Clerk $ 119,563 $ 161,410
Admin Clerk/Technician $ 74,790 $ 100,966 $ 35.96 $ 48.54 Administrative Services Director $ 181,929 $ 245,605
Finance Manager $ 137,498 $ 185,621
Senior Accountant $ 119,563 $ 161,410
Accountant $ 98,131 $ 132,476 $ 47.18 $ 63.69
Accounting Technician $ 88,901 $ 120,017 $ 42.74 $ 57.70 Accounting Office Assistant $ 76,659 $ 103,490 $ 36.86 $ 49.75 Community Development Director $ 181,929 $ 245,605
Assistant Community Development Director/Building
Official
$ 149,454 $ 201,763
Principal Planner $ 131,975 $ 178,166
Senior Planner $ 113,802 $ 153,632
Associate Planner $ 98,131 $ 132,476 $ 47.18 $ 63.69
Assistant Planner $ 84,618 $ 114,234 $ 40.68 $ 54.92
Building Official $ 119,563 $ 161,410
Deputy Building Offician/Plan Examiner $ 113,580 $ 153,329 Senior Building Inspector $ 98,131 $ 132,476 $ 47.18 $ 63.69 Building Inspector $ 84,618 $ 114,234 $ 40.68 $ 54.92
Building Technician $ 78,576 $ 106,078 $ 37.78 $ 51.00
Public Works Director & City Engineer $ 181,929 $ 245,605 Utility Engineering Manager $ 138,656 $ 187,186
Senior Civil Engineer $ 125,616 $ 169,581
Associate Engineer $ 108,318 $ 146,230 $ 52.08 $ 70.30
Assistant Engineer $ 93,402 $ 126,093 $ 44.90 $ 60.62
Senior Maintenance Superintendent $ 131,975 $ 178,166
Maintenance Superintendent $ 113,802 $ 153,632
Maintenance Worker III $ 76,659 $ 103,490 $ 36.86 $ 49.75 Maintenance Worker II $ 66,103 $ 89,240 $ 31.78 $ 42.90 Maintenance Worker I $ 57,001 $ 76,951 $ 27.40 $ 37.00
Community Services Manager $ 112,083 $ 145,488
Community Services Supervisor $ 93,402 $ 126,093 $ 44.90 $ 60.62 Recreation Specialist $ 59,886 $ 80,846 $ 28.79 $ 38.87 salary
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FY23-24 Salary Schedule
Annual Range Hourly Range
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ATTACHMENT 1
Crime and Action Report
for
City Council
June 15, 2023
Today’s Update
▪ Latest Burglary Data
▪ Security Program Update
▪ Outreach and Education Report
▪ ALPR Information
▪ Next Steps (for August)
2
3 Residential Burglary—Since February Peak
2023 Total (Jan-Jun 15): 29
3 reported in June as of 6/15
Since February
• Added Sworn Overtime
and Detectives
• Emphasized Outreach
and Education
• Added Genesis
Security
• Increased Neighbors
on Watch by 40%
Genesis – 50 Days of Productivity Data (4/26-6/14)
4 Highlights:
• 2831 Times security passed-by previously burglarized locations • 4686 Miles patrolled
• Each shift reports 3-4 unusual or suspicious circumstances observed Prevention cannot be measured
Genesis Security Cost Projection
5 Services Invoiced: 4/19 - 6/4
Days Covered: 46
Hours worked: 548 Hrs
Total Cost to 6/4: $30K (Approx/$20K/mo. Based on shifts filled) Ave Cost/day: $653/Day
Fund balance: $119,961.96 Remaining of the $150K
Funds run out: Dec. 2023 (Based on current burn rate)
6 Residential Burglaries
(Since March 1)
and
Neighborhood Watch
(NW) Zones
Non NW Zones: 12 cases
NW Zones: 4 cases
9 of 13 NW Zones: 0 cases
January 2023: 10 Groups
Currently: 13 Groups
Currently Scheduled: 3 New Groups
Percentage Increase: 60%!
Neighborhood Watch Zones
7 NEED COUNCIL SUPPORT FOR ADDITIONAL
NEIGHBORHOOD WATCH GROUPS
▪ Weekly and Quarterly public communiques
▪ Informational Campaign at Picnic
▪ Encouraging Home Security Surveys (SCSO)
▪ Other Concepts Being Considered/Explored
Added Outreach/Education
8
▪ 40 Cameras funded through June 30, 2024
▪ Prominent weakness identified (lack of sharing)
▪ Unavailability of data a hinderance to analysis
▪ Data sharing improvements underway
ALPR Update
9 GOAL: Fix data sharing issue this FY
Crime and Action Report
ALPR Progress Report
Private Security 3-Month Performance Evaluation
Long-Range Sustainability Data
Scaling Options
Next Steps (for August Meeting)
10
UTILITY UNDERGROUNDING UPDATE –15JUN2023
• Recall that we have an active Rule 20A project (“Ice Breaker”) centered on the El Monte Fire Station, and the driver for this effort is to reduce wildfire risk and harden escape routes
• My last written update was at the 16Mar City Council, where I described the project walk-through with PG&E earlier that month
• In the meantime, we have been engaged with possible changes to the 20A program with the CPUC (both WooJae and I)
• We still plan to review PG&E’s funding plan late Q3/early Q4, based on their remaining budget for the year
• Our PG&E project manager reports great progress on the design phase and have been coordinating closely with Bellecci (our engineering consultant). The PG&E drawing is complete, and they are close to completing their internal estimate 15Jun2023 City Council Meeting – George Tyson
AGENDA ITEM #9A-E
9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
These reports will be presented verbally.
AGENDA ITEM #9A-E
9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
These reports will be presented verbally.
AGENDA ITEM #9A-E
9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
These reports will be presented verbally.
AGENDA ITEM #9A-E
9. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Report by the Undergrounding Subcommittee (Councilmember Tyson) B. Report from the Council Ad Hoc Committee Focusing on Broadband (Councilmembers Mok and Tankha)
C. Report from the Council Ad Hoc Committee on Residential Burglaries (Councilmembers Tankha and Tyson)
D. Report and Possible Action from the City Council Ad Hoc Committee to Review the Changes to the Standing Committee Resolution (Councilmembers Schmidt and Tyson) E. Status Reports from All Councilmembers on Committee Liaison Assignments and Outside Agencies Activities
These reports will be presented verbally.
AGENDA ITEM #10.A
10. COUNCIL INITIATED
A. Request to Update the Council Ad Hoc Committee on Lifetime Volunteer Awards (Mayor Swan)
There is no presentation for this item.
AGENDA ITEM #10.B
10. COUNCIL INITIATED
B. Request to Include Horses at the Fourth of July Parade (Mayor Swan) There is no presentation for this item.
From: Courtenay C. Corrigan
To: City Council
Subject: 4th of July Parade
Date: Monday, June 12, 2023 11:28:33 PM
Attachments: image-6.png
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Dear Council Members,
I see on the agenda that you are considering adding horses to the 4th of July Parade. I wanted to share some history as it may be helpful.
I originally approached the City Council years ago with a proposal to add an annual Independence Day Parade mostly out of selfishness. I was pregnant and unable to travel home to the small-town parade I had grown up participating in and was so sorry my own sons would miss out on the experience. With a green light to pursue a parade of our own in LAH, I sat down with the Town's staff and Community Relations Committee and we began planning.
From the very get-go, the idea was to mimic the parade I had attended for years. The concept was simple...Create an event that was family-friendly and encourage kids to decorate themselves, their bikes or other nonmotorized transport and show up to show off their Red, White, and Blue.
Rather than award prizes for best dressed/decorated, all would be rewarded with watermelon and camaraderie at the conclusion affording neighbors a chance to meet and greet each other and congregate. With this in mind, we kept the route short and simple and agreed to congregate as a group at the "finish line" to share sticky, sweet watermelon and our own national pride. No one could have predicted how well received this would be. And now, we have even added coffee over the years because so many adults (and their kids) linger and play at Gardner Bullis--arguably as important as the parade itself!
From the beginning, we talked about adding horses since they are a unique and dwindling part of our town's history. But, ultimately, we agreed that the mix of small kids, bikes, scooters, rollerblades and possibly noisemakers (kazoos, horns, bells, whistles etc...) wasn't a great mix.
Further, we anticipated some families--both participating and watching-- would likely have their dogs with them, something we would find difficult to address. Additionally, we discussed the order of the procession and determined that the parade would be marred by horse droppings if the horses went first and may prevent folks from jumping into the march toward the school if they had to wait and follow the horses bringing up the rear should they be added to the back of the parade. Further, it was complicated to have the horses at Gardner Bullis where the crowd bottlenecks to get to the playground.
Supplemental No. 1
AGENDA ITEM #10.B
Distributed 6/13/23
For these reasons, the parade has always been horse-free. It was our belief-and now the expectation-that it is a safe and clean environment that encourages participation from families and neighbors of all ages. Over the years, the sheriff's vintage squad car or a vintage fire engine have "announced" the parade with their sirens. And maybe I am dreaming this, but at least one year, there was some pretty loud music. It is always sort of a surprise who shows up and with what!
This history or tradition is why the parade has always been "human powered" and been crowded by participants of all ages. I would argue that there are a number of other more appropriate times and places to celebrate the history of horses in our community. Specifically, places like the ring at Purissima Fields and Westwind Barn where our residents who aren't as familiar with horses can enjoy them from a safe and comfortable distance.
I urge you to consider this carefully. I have attached some photos from the Town's facebook page showing how crowded and how young so many of our parade participants are...
Best wishes...Courtenay Corrigan
AGENDA ITEM #10.C
10. COUNCIL INITIATED
C. Request to Consider Co-Sponsoring the Los Altos Rotary Fine Art in the Park Event by Providing a $1,000 Grant (Mayor Swan)
There is no presentation for this item.
From: Linda Swan
To: Deborah Padovan
Cc:
Subject: Re: Los Altos Rotary Fine Art in the Park show Date: Monday, June 12, 2023 6:48:14 PM
Deborah,
Please put the email below in the packet for Item 10 C.
Thanks,
Linda
On Jun 12, 2023, at 10:36 AM, Joe Eyre wrote:
You don't often get email from . Learn why this is important Thanks Linda for your answer below.
I don't have a presentation. Would it be helpful to include the original email I sent to you on June 2nd? (copied below).
I will try to be there in case you or any of your colleagues have any questions.
Best,
Joe
----------------------------------------------------------------------------------------------- Letter previously sent to you on June 2nd:
Hi Linda,
I am a member of the Los Altos Rotary Club and helping out on the leadership team planning for our annual Fine Art in the Park show. This is the 48th year of the show and it is August 12th and 13th this year.
For a number of years the Town of Los Altos Hills has been a sponsor of the event, most recently by allowing artists and guests to use your town hall parking lot for the two days during the event. This year the lot is not available on Saturday morning due to an emergency preparedness event. It would be very difficult to communicate the partial availability of the lot to the public so we have decided to not use it at all.
Given this, and given that we have already done a substantial amount of publicity that the Town is an event co-sponsor along with the City of Los Altos, we would like to ask if your Town would consider co-sponsoring the event by providing a $1,000 grant.
For background, the City of Los Altos has deemed this as a "Legacy Event" and Supplemental No. 1
AGENDA ITEM #10.C
Distributed 6/13/23
thus provides substantial discounts on rentals and services, such as blocking off the roads and for permits. In addition, the City is allowing us to use the Community Center parking lot.
This show is our club's major annual fundraiser. All proceeds for the show are used for our local and international grants and programs. For example, this year our club gave almost $100k of grants to local nonprofits. We have given almost 3/4 of a million dollars in grants over the last 10 years. We also gave $57k of scholarships to local underserved students starting college. An additional $45k went to Rotary service programs, much of this to support projects in developing countries.
In addition, many residents of Los Altos and Los Altos Hills attend this community building event because it is enjoyable and interesting with its wide selection of juried art, entertainment, and food. The event also brings thousands of out of towners who patronize both the event and our downtown and leave with a positive impression of our beautiful communities. The website for the show is rotaryartshow.com. Our club's website is losaltosrotary.org Thank you for your consideration of this request.
Best Regards,
Joe
----------------------------------------------------------------------------------------------- On Sun, Jun 11, 2023 at 4:20 PM Linda Swan <[email protected]> wrote:
Joe,
I checked the agenda and this is the last item. I don’t know what time it will come up, but probably some time after 9 pm. If you have a presentation, I can have it added it to the package and bring it up when this item it considered.
Hopefully, a couple minutes will be enough, because everyone will be getting tired by then.
Linda
On Jun 11, 2023, at 9:13 AM, Joe Eyre
wrote:
You don't often get email from j . Learn why this is
important
Hello Linda,
Thank you for adding my request for a grant for Fine Art in the Park to the agenda of your June 15th meeting. I really appreciate it.
I would like to be present when this item comes up. Given that it looks like you have a very full agenda that evening, could you let me know approximately what time I might arrive to make sure I'm there when this item would be discussed?
Best,
Joe
--------------------------------------------------------------------------------- --------------------
Attend Los Altos Rotary’s 48th annual “Fine Art in the Park” show on August 12-13, 2023 at beautiful Lincoln Park, Los Altos.
Over 150 juried artists display and sell quality paintings, sculptures, textiles, wood and glass work, jewelry and more! In addition, the event features live entertainment, great food, fine wine and craft beer. Event details at rotaryartshow.com
--------------------------------------------------------------------------------- --------------------
---------- Forwarded message ---------
From: Joe Eyre >
Date: Fri, Jun 2, 2023 at 10:15 AM
Subject: Los Altos Rotary Fine Art in the Park show
To: <[email protected]>
Hi Linda,
I am a member of the Los Altos Rotary Club and helping out on the leadership team planning for our annual Fine Art in the Park show.
This is the 48th year of the show and it is August 12th and 13th this
year.
For a number of years the Town of Los Altos Hills has been a sponsor of the event, most recently by allowing artists and guests to use your town hall parking lot for the two days during the event.
This year the lot is not available on Saturday morning due to an emergency preparedness event. It would be very difficult to communicate the partial availability of the lot to the public so we have decided to not use it at all.
Given this, and given that we have already done a substantial amount of publicity that the Town is an event co-sponsor along with the City of Los Altos, we would like to ask if your Town would consider co-sponsoring the event by providing a $1,000 grant.
For background, the City of Los Altos has deemed this as a "Legacy Event" and thus provides substantial discounts on rentals and services, such as blocking off the roads and for permits. In addition, the City is allowing us to use the Community Center parking lot.
This show is our club's major annual fundraiser. All proceeds for the show are used for our local and international grants and programs. For example, this year our club gave almost $100k of grants to local nonprofits. We have given almost 3/4 of a million dollars in grants over the last 10 years. We also gave $57k of scholarships to local underserved students starting college. An additional $45k went to Rotary service programs, much of this to support projects in developing countries.
In addition, many residents of Los Altos and Los Altos Hills attend this community building event because it is enjoyable and interesting with its wide selection of juried art, entertainment, and food. The event also brings thousands of out of towners who patronize both the event and our downtown and leave with a positive impression of our beautiful communities. The website for the show is rotaryartshow.com. Our club's website is
losaltosrotary.org
Thank you for your consideration of this request.
Best Regards,
Joe