Los Altos Hills City Council
February 15, 2024

Item 14O, Supplement 1

2 Best,
Allan

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING A CONCEPT DESIGN AND PROVIDING

DIRECTION TO STAFF FOR THE CIVIC CENTER IMPROVEMENTS
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council approve a resolution (Attachment 1) approving a concept design (or an option) and providing direction to staff for the Civic Center Improvements project.

BACKGROUND:

On January 23, 2024, the City Council approved the 2024-2025 City Council Strategic Priorities Implementation Plan with an initiative item to obtain Council direction on the Civic Center Improvements to “increase workspace for Town staff to address community needs” under the Value/Priority Area of Protect and Maintain Infrastructure. This 2024-2025 City Council Work Plan will be adopted by Council at the February 15 regular council meeting.

Civic Center Improvements, which has been referred to as the Town Hall Addition Project, was initiated by the City Council in 2018 with the purpose of addressing a shortage or limited employee workspace, on-site meeting rooms, and community spaces. Multiple public meetings before the Planning Commission and City Council were held in 2018 and 2019 to review design alternatives and to discuss the magnitude of scope for the project.

With input from public members, Planning Commission, and City Council, a conceptual design of the Town Hall Addition – Phase 1 was prepared to convert the open patio behind the Council Chambers into a new 435 square feet conference/meeting room. For Phase 2, a conceptual design was prepared to demolish the 880 square-foot Parks and Recreation building; remove the two redwood trees between the Parks and Recreation building and the Town Hall; and construct a new 1,960 square feet addition on the south end of Town Hall with a flexible office/meeting space, additional employee offices, copy room, and breakroom. The construction only estimate for Phase 2, not including soft costs for final design and project delivery, was reported to be in the range from $2.4 million to $3.7 million in 2019.

On November 20, 2019, the City Council approved the Conditional Use Permit Modification and a Site Development Permit for the Town Hall Addition Project. The Council also directed staff to move forward with the preparation of construction drawings and other steps necessary to have the project ready for construction bidding for Phase 1 in 2020.

Item 15A Staff Report

Staff Report to the City Council Page 2
Civic Center Improvements Concept Options
February 15, 2024
Below is a summary of milestone events for the Town Hall Addition Project since 2018:

Milestones Date
Concept Design presented to Council. Site Development
and Conditional Use Permit Modification review process
directed by Council.
(https://losaltoshillsca.portal.civicclerk.com/event/188/files - Item 2.b)
September 20, 2018
First Planning Commission study session report to Council.

Council clarified to staff to focus on the original concept plan with the addition on the southside of Town Hall.
(https://losaltoshillsca.portal.civicclerk.com/event/191/files - Item 5.A)
November 15, 2018
Second Planning Commission study session report to
Council.
(https://losaltoshillsca.portal.civicclerk.com/event/196/files - Item 7.A)
March 19, 2019
Planning Commission approved conceptual designs September 26, 2019 Council approved Conditional Use Permit and Site
Development Permit for the Town Hall Addition Project.
(https://losaltoshillsca.portal.civicclerk.com/event/282/files - Item 5. A)
November 20, 2019
Council approved Town Hall Addition Project for FY2019- 20 Capital Improvement Program and appropriated $450,000 from General Fund for final design services.
(https://losaltoshillsca.portal.civicclerk.com/event/210/files - Item 4.F)
February 20, 2020
Council awarded final architectural design services contract for Phase 1 to M. Sandoval Architects April 1, 2020
Council approved the construction plans for Town Hall
Addition – Phase 1 to be advertised for bid August 20, 2020 Council awarded architectural design services contract for Phase 2 to Noll & Tam Architects for $240,000 September 17, 2020 Council awarded construction contract for Town Hall
Addition – Phase 1 April 15, 2021
Council approved Town Hall Improvements of Furniture
Purchase and Existing Space Reconfiguration January 20, 2022 Council established Ad Hoc Committee to evaluate staffing needs.
(https://losaltoshillsca.portal.civicclerk.com/event/431/files - Item 6.E)
February 17, 2022
Council provided direction on the Community Facilities
Needs Assessment and Community Survey Report June 16, 2022 Council considered Community Facilities Needs Assessment and Community Survey Report findings. August 18, 2022

Staff Report to the City Council Page 3
Civic Center Improvements Concept Options
February 15, 2024
(https://losaltoshillsca.portal.civicclerk.com/event/2736/files - Item 5.A)
Council acceptance of Town Hall Addition - Phase 1 Project completion September 15, 2022
Council acceptance of Furniture Purchase and Existing Space Reconfiguration (Town Hall Remodel) Project January 24, 2023 On January 20, 2022, Council approved the Furniture Purchase and Existing Space Reconfiguration (Town Hall Remodel) Project in order to make better use of existing floor area in the Town Hall, which would add three new workstations by relocating the copy room and reconfiguration and upgrading work areas. On the same day, Council further considered the plans for the Town Hall Addition – Phase 2 and deferred the Phase 2 project.

Subsequently at the January 25, 2022 City Council Priority Setting Session, discussions were held regarding the community facilities space needs. Council approved a goal to establish an Ad Hoc Town Hall Committee to evaluate a 10-year plan on facility space needs, staffing, and Parks and Recreation programs. More specifically, the Ad Hoc Committee would look at options for a Town Hall addition, remodel, or expansion and work with the Ad Hoc Community Survey Committee to help conduct a Town-wide survey to understand residents' priorities. At the following February 17 meeting, Council established the Town Hall Ad Hoc Committee.

Between March and June 2022, a series of short scientific community surveys and community member interviews were conducted to gain resident feedback on Community Facilities Needs Assessment. The firm MIG hired for the community engagement of the assessment compiled the findings and provided reports to Council on June 16 and August 18, 2022. MIG reported that the community input regarding the spaces for Town business in Town Hall was limited in comparison to responses to community indoor and outdoor space topics. One reoccurring theme mentioned by community members and Town staff was the need to transition to digital age including electronically archiving files, digital plan check, remote work options, and the need to support these with appropriate technology. Another key point mentioned numerous times was that while the existing staff may fit within the current configuration, there is no room for future needed staff positions or to house temporary help. Therefore, MIG recommended proceeding with the expansion of the Town Hall to support adequate working space and amenities for Town staff and volunteers. After considering the findings and recommendations, Council directed staff to return to Council with projections for the next 10 years in terms of staffing and space needs.

DISCUSSION
As directed by Council, staff has investigated the current and long-term future needs for staffing and space for Town Hall, specific to main Town Hall Administration space and the Parks & Recreation building. Town Hall Administration space excludes Council Chambers, Duxbury Conference Room, and Heritage House. With the completion of the Town Hall Addition - Phase 1 and the Furniture Purchase and Existing Space Reconfiguration projects, the following is a summary of current workspaces in Town Hall Administration and the Parks & Recreating building:

Staff Report to the City Council Page 4
Civic Center Improvements Concept Options
February 15, 2024
Type of Space Town Hall Administration
(6,050 square feet)
Parks & Recreation
Bldg. (880 square feet)
Total
Offices 5 1 20
Cubicles/Workstations 16 2 4
Total Staff Workspaces 21 3 24
Conference Rooms 1 0 1
In the FY2023-24 Operating Budget, 28 full-time equivalent (FTE) employees are approved.

Twenty (20) FTE are located in the Town Hall Administration. Five (5) Public Works maintenance staff members operate from the Corporation Yard. Three (3) FTE positions are stationed in the Parks and Recreation Building. In addition to FTE’s, the Town utilizes the services of part-time staff, contractors, and seasonal interns. Due to limited workspaces, part-time and contract workers share spaces with FTE employees or work in conference rooms and other available spaces.

Staffing and Space Needs Analysis
In the next 10 years, the Town could potentially see a need for four (4) to five (5) additional FTE’s due to increasing state regulations, mandates, and overall workloads, and also to reduce the reliance on part-time and contract employees. Below is a summary of current and future staffing needs:

Departments Current Staffing Additional Staffing Needs
(10-year)
City Manager’s Office 2 1 (management analyst)
Clerk’s Office 2
Community Services 2
Administrative Services 4 1 (Finance/HR analyst)
Community Development 8 1 to 2 (building inspector and
plan checker)
Public Works 10 1 (public works inspector)
Total FTE 28 4 to 5
Part-Time/Contract
Workers
3 to 4 1 to 3
Seasonal Interns 4 to 6 4 to 6
From the staffing and space needs analysis, the following current and future space needs are identified:

Current Space Needs:
- Workspace for part-time/contract/seasonal workers. The Town has three to four parttime/contract employees working simultaneously (building inspector, building technician, code enforcement officer, maintenance worker, and account technician) who work primarily in Town Hall, except for the part-time maintenance worker. There can be

Staff Report to the City Council Page 5
Civic Center Improvements Concept Options
February 15, 2024
overcrowding when all part-time/contract/seasonal workers of different departments work in the office, which is normally Tuesdays through Thursdays. - Improve space layout and working conditions in the Parks & Recreation building, which was constructed in the 1950’s. The building heating, ventilation, and air conditioning (HVAC) system is in dire need of an upgrade to sustain an optimal office space temperature for staff comfort and productivity. Maintaining an optimal office temperature range has been a challenge in the Parks & Recreation building due to the antiquated HVAC system.

The workspace layout also requires improvements. There is one private office and two workstations in the building. One of the workstations is the reception desk. The space can be better configured to add more workstations while creating some visual privacy separation between work areas and the breakroom and restroom. - Storage space is needed for working and archive documents for all departments. - Storage space needed for committees and volunteers.
- Supply storage space for events.

Future Space Needs:
- Workspace for potentially four (4) to five (5) additional FTE staff. - More private offices/cubicles for managers to conduct personnel and other sensitive matters.
- Zoom rooms for staff. With more virtual meetings and calls, staff without offices can use Zoom rooms to conduct business without interruptions.
- Small huddle and lay down areas.
- Shared workstations for part-time and seasonal workers.

The Town Hall is often used by partnering agencies to provide services to Los Altos Hills residents.

Los Altos Hills County Fire District, for example, uses the Council Chambers for their monthly meetings. The Council Chambers are also used as a voting center, Emergency Operations Center, and for a variety of community purposes. The Fire District recently reached out to the Town looking for more space to accommodate eight to ten people in the Town Hall for District staff to provide onsite services to the public one day a week between 8:00 a.m. to 5:00 p.m.

Concept Layout Options
With feedback from the community survey and stakeholders, Noll and Tam Architects prepared two new concept layout options for the Town Hall Addition - Phase 2 (Attachments 2 and 3) with cost estimates for both (Attachment 4). As stated in the cost estimates as exclusions, soft costs related to architectural design and construction management fees, design contingencies, testing and inspection services, temporary relocations, and furnishings are not included in the construction estimates. However, soft costs can total as much as 40% of construction costs.

Here is a general summary of the two options prepared by Noll and Tam Architects:

Option A – Renovation of Parks & Recreation Building and Town Hall (Attachment 2)

Staff Report to the City Council Page 6
Civic Center Improvements Concept Options
February 15, 2024
- Renovation of the Parks & Recreation building (880-square foot) to include five (5) workspaces plus a quiet room, a unisex restroom, and a small staff break area to house the Administrative Services Department (ASD) staff.
- Renovate 2,126 square feet of the existing Town Hall interior space to accommodate workspaces for Community Development Department (CDD) and Community Services (CS) staff and necessary modifications to the public space. - A total of 30 potential workspaces.
- Construct a covered walkway (breezeway) between the Parks & Recreation building and the main Town Hall.
- Approximately ten (10) months for construction
- The cost estimate for Option A (construction only) is approximately $1.5 million, which does not include the electrification cost of the Town Hall and the soft costs.

Option B – New Addition to Town Hall (Attachment 3)
- Demolish the Parks and Recreation building.
- Remove the two large Redwood Trees.
- Construct 2,012 square feet of new addition to the Town Hall for ASD and Clerk staff, onsite contractors, conference room, breakroom, and a unisex restroom. - Renovate and reconfigure 2,126 square feet of the existing Town Hall interior space to accommodate workspaces for CDD and CS staff.
- A total of 32 potential workspaces with the addition of two new conference rooms and a 382 square-foot breakroom for staff.
- Approximately ten (10) to 12 months for construction
- Cost estimate for Option B (construction only) is $4.4M, which does not include the electrification cost of the Town Hall and the soft costs.

Option C – Renovation of the Parks & Recreation Building Only As an alternative to Option A, Council can direct staff to move forward with only the renovation of the Parks and Recreation building. As mentioned in the space needs analysis, the Parks and Recreation building needs improvements to the HVAC system and space reconfiguration to accommodate suitable working conditions. The space reconfiguration would also allow for creation of more workspaces. Eventually, the improved and more secure building can be occupied by the Administrative Services Department staff. The anticipated construction cost for the Parks and Recreation building is approximately $600,000, not including electrification and soft costs.

Again, soft costs can be up to 40% of the construction cost.

Option D – Address Immediate Needs at the Parks & Recreation Building If the City Council is not ready to approve Options A, B, or C, staff recommends that Council authorize staff to utilize the current Civic Center Improvement project budget to make immediate repairs and upgrades to the Parks and Recreation building HVAC system and minor improvements to workspace for current and future staff members. A not to exceed budget of $100,000 should be sufficient for these repairs and improvements.

Staff Report to the City Council Page 7
Civic Center Improvements Concept Options
February 15, 2024
The City Council can also direct staff to unassign the remaining project funds for Civic Center Improvements (approximately $2.2 million) back to General Fund.

Budget Range for Each Option
Construction cost estimates for Concept Options A and B are included in Attachment 4. These cost estimates do not include soft costs and the electrification scope and cost to upgrade existing gas furnaces and water heaters to electric equipment. Furthermore, the estimates only account for cost escalation up to March 2025. Per construction industry standards, cost escalation is factored to the midpoint of construction duration. An assumption for the cost estimates prepared by the consultant is that construction can start by October 2024, which is an aggressive goal at this time.

Due to these factors and since concept designs have to be further developed, only rough order of magnitude cost ranges can be provided. Below are cost ranges for options discussed:

Concept Option A: Cost Range
Construction Cost - $1,200,000 to $1,600,000
Electrification - $ 200,000 to $ 300,000
Soft Costs (40%) - $ 560,000 to $ 760,000
Total - $1,960,000 to $2,660,000
Concept Option B: Cost Range
Construction Cost - $4,200,000 to $4,600,000
Electrification - $ 200,000 to $ 300,000
Soft Costs (40%) - $1,760,000 to $1,960,000
Total - $6,160,000 to $6,860,000
Option C - Parks and Recreational Building Renovation Only:

Construction Cost - $400,000 to $700,000
Soft Costs (40%) - $160,000 to $280,000
Total - $560,000 to $980,000
Option D – Immediate Improvements to Parks and Recreational Building:

Total - $50,000 to $100,000
Staff has been working on the Town Hall Addition or the Civic Center Improvements since 2018.

A decision needs to be made on the direction of the project. There are ongoing costs to the project for evaluations of different options and increasing costs for construction. From the staffing and space needs analysis, current and future space needs have been identified. Staff is now seeking direction from Council regarding the future path of this project. 2024-2025 CITY COUNCIL WORK PLAN

Staff Report to the City Council Page 8
Civic Center Improvements Concept Options
February 15, 2024
This project is identified on the 2024-2025 City Council Work Plan for the Civic Center Improvements to “finalize recommendation and obtain direction from Council” under the Value/Priority area of Protect and Maintain Infrastructure.

The staff resources and efforts required to complete the final design and construction of the Civic Center Improvements are currently not in the 2024-2025 City Council Work Plan. If the City Council directs staff to proceed with either Options A, B, or C, the work may need to be deferred or projects in the approved 2024-2025 City Council Work Plan may need to be deferred.

Staff anticipates that minimal effort would be required for Option D to address the immediate improvements needed in the Parks and Recreation building.

ENVIRONMENTAL REVIEW
Minor interior/exterior alterations or 2,500 square feet addition to an existing structure is defined as Categorically Exempt per the California Environmental Quality Act (CEQA) Existing Facilities Section 15301(a) and (e).

FISCAL IMPACT
A total capital budget of $3,265,000 has been appropriated to the Civic Center Improvements since FY2018-19. The budget accounts for both Phases 1 and 2 of the Town Hall Addition Project.

With the Phase 1 project completed and expenditures for Phase 2 design services, approximately $2,325,133 of the project budget is remaining.

If the City Council directs staff to pursue Concept Option A for the remodel of Parks & Recreation building and Town Hall, staff will attempt to complete this project within the project budget remaining, but potentially up to $300,000 additional funds may be needed for this option.

For Concept Option B for the new addition to Town Hall, the project budget is not sufficient to complete this option. The Town has approximately $1.4 million in unassigned fund balance that could be appropriated to the project with Council approval. However, with $2.3 million in the project budget remaining, up to $3.2 million in additional funding may be required to complete Option B.

For Option C to renovate the Parks & Recreation building only, this scope can be completed within the Civic Center Improvements remaining budget. Funds remaining can be reserved for future facility improvement projects or unassigned back to General Fund.

For Option D to make immediate improvements to the Parks & Recreation building, this scope can be completed within the Civic Center Improvements remaining budget. Funds remaining can be reserved for future facility improvement projects or unassigned back to General Fund.

ATTACHMENT

1. Resolution

2. Civic Center Improvements Conceptual Option A

Staff Report to the City Council Page 9
Civic Center Improvements Concept Options
February 15, 2024

3. Civic Center Improvements Conceptual Option B

4. Civic Center Improvements Cost Estimates dated August 31, 2023

Conceptual Design Cost Plan
for
Los Altos Hills
Town Hall Renovation/Expansion
1000 Broadway, Suite 260
Oakland, CA 94607
ph: 510.595.3020
www.mack5.com
August 31, 2023
Conceptual Design Cost Plan
for
Los Altos Hills
Town Hall Renovation/Expansion
August 31, 2023
Item 15A Attachment 4 Cost Estimates Options A and B

Job #19657
August 31, 2023
CONTENTS Page
1 - 3
4 - 5
6 - 16
17 - 32
33 - 34
35 - 36
Table of Contents
Commentary……………..…………..…………………………...…………………………………………
Alternates…………………………………….……………………………...………………………………
Variance Report………………………..………………………………………………………………….

Overall Summary……………..……………………………...………………………………………………
Option A - Remodel Of Existing…………………….....…………………………………………………… Option B - Expanded Building + Renovation……………………...………………………………………

Conceptual Design Cost Plan
Commentary
Los Altos Hills
Introduction
Basis of Cost
Assumptions
Exclusions
Risk Register
August 31, 2023

Job #19657
August 31, 2023
introduction
mack5 was requested to carry out a Conceptual Design Cost Estimate for the proposed Town Hall Renovation/Expansion located in the town of Los Altos Hills, CA.

The first part of the Report contains the basis of the report, the assumptions made, description of the project scope, and exclusions to the costs which contain items that have potential to impact cost at some point in the future.

The Overall Summary section contains a Summary of Gross Floor Areas, an Overall Project Summary, and Component and Trade Cost Summaries with Graphs.

Each section contains Control Quantities, a Cost Summary and Graph, and a Detailed Breakdown of Costs.

Commentary
Risk Register
Exclusions
Project Scope
Assumptions
Basis of Cost
Introduction
Graph
Unit Costs
Total Cost
Overall
Summary

Job #19657
August 31, 2023
Commentary
project introduction
items used for cost estimate
architectural
assumptions
(a)
(b)
(c)
(d)
(e)
exclusions
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
Temporary housing for displaced management and staff
Moving and relocation cost
Cost escalation beyond a midpoint of March, 2025
Scope change and post contract contingencies
Environmental impact mitigation
Compression of schedule, premium or shift work, and
restrictions on the contractor's working hours
Soft Cost such as testing and inspection fees, architectural design and construction management fees, assessments, taxes, finance, legal and development charges
Loose furniture and equipment except as specifically identified Pricing Set drawings prepared by N&T, dated 06/13/2023
A1.31A, A1.31B, A2.31A, A2.31B
The Town of Los Altos Hills is considering 2-Options in Renovating/Expanding the existing Town Hall facilities located at 26379 Fremont Rd., Los Altos Hills, CA:

Option A includes gut remodel of existing detached Parks and Rec building and interior renovation of approx. 2,100sf of existing Town Hall.

Option B includes a Town Hall Expansion of approx. 2,000sf and interior renovation of approx. 2,100sf of existing Town Hall.

The contractor will be required to pay prevailing wages The general contractor will have full access to the site during normal business hours
Construction will start in October, 2024
A construction period of 10 months
The general contract will be competitively bid by a minimum of five (5) qualified contractors

Conceptual Design Cost Plan
Overall Summary
Los Altos Hills
Gross Floor Areas
Overall Summary
Component Summary
Trade Summary
August 31, 2023

Job #19657
August 31, 2023
Area % $/SF $,000
Option A - Remodel Of Existing 3,006 $503.91 $1,515
Option B - Expanded Building + Renovation 4,138 $1,070.06 $4,428 Alternates $,000

1. On-Street ADA Parking (Stand-Alone Proj.) $45
Overall Summary
Overall Summary

Conceptual Design Cost Plan
Option A - Remodel Of Existing
Los Altos Hills
Control Quantities
Option A - Remodel Of Existing Summary
Detailed Cost Breakdown
August 31, 2023

Job #19657
August 31, 2023
Enclosed Areas Architect's Qty height
Gut Remodel 880 13.00
Interior Renovation 2,126 13.00
Subtotal of Enclosed Area 3,006
Covered Area
(N) Covered Walkway (not included in GFA) 493 check w/ Dora Subtotal of Covered Area at half value
Total of Gross Floor Area 3,006
Option A - Remodel Of Existing Control
Quantities

Job #19657
August 31, 2023
CSI UniFormat Summary 3,006 SF % $/SF $,000
Foundations - - -
Superstructure - - -
Enclosure 3% $17.29 $52
Roofing - - -
Interior Construction 17% $87.78 $264
Stairs - - -
Interior Finishes 8% $37.91 $114
Conveying - - -
Plumbing 4% $21.52 $65
Heating, Ventilation, & Air Conditioning 6% $32.32 $97
Fire Protection 1% $7.05 $21
Electrical 13% $64.64 $194
Equipment 2% $8.32 $25
Furnishings 0% $1.16 $4
Selective Building Demolition 4% $18.61 $56
Subtotal - Building Construction 59% $296.60 $892
Site Preparation 0% $1.00 $3
Site Improvement (Covered Walkway) 9% $43.46 $131
Site Mechanical Utilities - - -
Site Electrical Utilities - - -
Subtotal - Sitework 9% $44.46 $134
Total - Building and Sitework Construction 68% $341.06 $1,025 Bonds & Insurance 3.00% 2% $10.23 $31
General Conditions 15.00% 10% $52.69 $158
Contractor's Overhead & Profit 5.00% 4% $20.20 $61
Subtotal 84% $424.48 $1,276
Contingency for Design Development 10.00% 8% $42.45 $128 Cost Escalation 7.92% 7% $36.98 $111
TOTAL CONSTRUCTION BUDGET 100% $503.91 $1,515
NOTE: Inclusions and Exclusions listed in the Commentary Section.

Option A - Remodel Of Existing Summary
Summary 1 Page 8

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Option A - Remodel Of Existing Summary
CSI UniFormat Summary
Cost Escalation
Contingency for Design Development
Contractor's Overhead & Profit
General Conditions
Bonds & Insurance
Site Electrical Utilities
Site Mechanical Utilities
Site Improvement (Covered Walkway)
Site Preparation
Selective Building Demolition
Special Construction
Furnishings
Equipment
Electrical
Fire Protection
Heating, Ventilation, & Air Conditioning
Plumbing
Conveying
Interior Finishes
Stairs
Interior Construction
Roofing
Enclosure
Superstructure
Foundations
Summary 1 Page 9

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Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Foundations:

Quantity Unit Rate Total ($)
Roof Coverings
(N) Covered walkway, heavy timber structure
- allowance See Site Improvement
Subtotal For Superstructure:

Quantity Unit Rate Total ($)
Interior Finish To Exterior Wall
Painted gypwall 1,830 SF $12.00 $21,960
Exterior Windows
Aluminum framed storefront system & entry
door 1 LS $30,000.00 $30,000
Subtotal For Enclosure: $51,960
Quantity Unit Rate Total ($)
Roof Coverings
Composite shingle on covered walkway See Site Improvement Subtotal For Roofing:

Quantity Unit Rate Total ($)
Interior Partitions
Wood stud framing with gypwall on both
sides, non-rated 2,328 SF $30.00 $69,840
Premium for 2-HR rated partition 616 SF $8.00 $4,928
Blocking and backing 3,006 GSF $2.50 $7,515
Balustrade and Rail
Ramp handrail NIC, Not Required

SUPERSTRUCTURE

FOUNDATIONS

INTERIOR CONSTRUCTION

ROOFING

ENCLOSURE
Option A - Remodel Of Existing Detail

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
Window Walls
Fixed window at room 02 (Admin/finance) 27 SF $150.00 $4,050 Sliding window 15 SF $185.00 $2,775
Sidelight and interior glasswall NIC, Not Required
Interior Doors & Door Hardware
Single leaf door 7 EA $3,600.00 $25,200
Sliding Single leaf door with glazed pane 1 EA $4,500.00 $4,500 Storage door, double leaf, 2-Hr rated 3 PR $5,000.00 $15,000 Premium for specialty door hardware/access
control hardware - allowance 1 LS $4,500.00 $4,500
Fittings
Protective guards, barriers and bumpers 3,006 GSF $1.00 $3,006 Toilet Accessories
Grab bar, 36"long 1 EA $300.00 $300
Grab bar, 42" long 1 EA $370.00 $370
Coat hook 1 EA $125.00 $125
Mirror 1 EA $900.00 $900
Recessed paper towel dispenser/waste
receptacle 1 EA $550.00 $550
Counter mounted soap dispenser 1 EA $180.00 $180
Recessed paper changing station 1 EA $620.00 $620
ADA upgrade to existing non-compliant
restrooms - allowance 2 RM $3,000.00 $6,000
Shelving & Millwork - Allowance
Built-in reception desk with base, solid
wood finish 16 LF $900.00 $14,400
Storage shelving 1 LS $5,000.00 $5,000
Cabinets and countertops
Base/wall cabinet at breakroom 13 LF $1,100.00 $14,300
Base/wall cabinet at coffee area 7 LF $1,100.00 $7,700
Base cabinet with countertop at planning &
lobby, 30" deep 25 LF $700.00 $17,500
Tall cabinet with shelves - at
Admin/Finance 12 LF $900.00 $10,800
Vanity countertop 6 LF NIC, Not Required
Miscellaneous casework allowance 3,006 GSF $5.00 $15,030

INTERIOR CONSTRUCTION

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
Chalkboards, insignia and graphics
Door signage 11 EA $250.00 $2,750
Code and wayfinding sign 3,006 GSF $2.50 $7,515
Exterior signage 'Los Altos Hills Parks &
Recreation' - Allowance 1 LS $6,000.00 $6,000
Chalkboards/whiteboards 1 LS $5,000.00 $5,000
Miscellaneous
Rough carpentry 3,006 GSF $2.50 $7,515
Subtotal For Interior Construction: $263,869
Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Stairs:

Quantity Unit Rate Total ($)
Floor Finishes
Carpet tile 1,620 SF $10.00 $16,200
Resilient flooring at breakroom, lobby and
corridor 1,308 SF $16.00 $20,928
Ceramic tile at (N) restrooms 78 SF $35.00 $2,730
Water vapor emission control - allow NIC, Not Required
Bases
Resilient base, 4" high 474 LF $6.00 $2,844
Cove tile at restroom 36 LF $35.00 $1,260
Wall Finishes
Horizontal wood slat wall - allowance 30 SF $80.00 $2,400 Ceramic wall tile at (N) restrooms 255 SF $35.00 $8,925 Paint to (N) interior partition 4,656 SF $3.75 $17,460
Ceiling Finishes
Suspended gypboard, painted (GWB) 319 SF $40.00 $12,760 Acoustic ceiling tile (ACT) 561 SF $12.00 $6,732
Repair and replace (E) ACT tiles as required,
allow 30% 2,126 SF $3.75 $7,973
Wood trim enclosure at reception area NIC, Not Required Vertical soffit/bulkhead - allowance 75 LF $50.00 $3,750

INTERIOR CONSTRUCTION

INTERIOR FINISHES
STAIRS

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
Miscellaneous
ADA upgrades to (E) non-compliant
restrooms; rework to include fixture
relocation 18" from adjacent wall, tile work, 2 EA $5,000.00 $10,000 Allowance for finishes upgrade and acoustic
requirement NIC, Not Required
Subtotal For Interior Finishes: $113,962
Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Conveying:

Quantity Unit Rate Total ($)
Plumbing Fixtures / Drains 5 FX
Water closet 1 EA $2,400.00 $2,400
Lavatory 1 EA $2,200.00 $2,200
Accessible drinking fountain with bottle fillers 1 EA $5,000.00 $5,000 Breakroom sink 2 EA $2,300.00 $4,600
Floor Drain with primer Not in design
ADA Fixture relocation Included In Interior Finishes
Domestic Water Distribution 5 EA $3,800.00 $19,000
Sanitary Waste & Vent 5 EA $4,600.00 $23,000
Equipment 1 LS $3,500.00 $3,500
Plumbing Related Items 1 LS $5,000.00 $5,000
Subtotal For Plumbing: $64,700
Quantity Unit Rate Total ($)
Heating/Cooling Systems
Gut remodel - allowance 880 SF $50.00 $44,000
Minor modification to Existing - Renovated
Area 2,126 SF $25.00 $53,150
Subtotal For Heating, Ventilation, & Air-Conditioning: $97,150

PLUMBING

CONVEYING

HEATING, VENTILATION, & AIR-CONDITIONING

INTERIOR FINISHES

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
Fire Sprinkler System
(N) Automatic fire sprinkler system at gut
remodel area 880 SF $12.00 $10,560
Minor modification to existing sprinkler heads
affected by the renovation 2,126 SF $5.00 $10,630
Subtotal For Fire Protection: $21,190
Quantity Unit Rate Total ($)
Electrical System
(N) Electrical works at gut remodel area -
allowance 880 SF $100.00 $88,000
Minor modification to existing sprinkler heads
affected by the renovation 2,126 SF $50.00 $106,300
Subtotal For Electrical: $194,300
Quantity Unit Rate Total ($)
Special Use Equipments
Flat panel wall display at zoom room 1 EA $6,000.00 $6,000 Projection screens at conference room -
allowance 1 EA NIC, Not Required
Projector NIC, Owner Furnished Owner Installed (FF&E)
Breakroom Equipments
Electric oven (CFCI) 1 LS $7,000.00 $7,000
Microwave, dishwasher and refrigerator
(CFCI) 1 LS $12,000.00 $12,000
Subtotal For Equipment: $25,000

FIRE PROTECTION

EQUIPMENT

ELECTRICAL

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
Light control & vision equipments
Window shades at (E) exterior windows,
manual - allowance NIC, Not Required
Amenities & convenience items - Allowance
Fire extinguisher cabinets 1 LS $3,500.00 $3,500
Entrance mats and frames NIC, Not Required
Movable Furnishing
Conference tables and chairs NIC, Owner Furnished Owner Installed (FF&E) Office tables/cubicles and chairs NIC, Owner Furnished Owner Installed (FF&E) Subtotal For Furnishings: $3,500
Quantity Unit Rate Total ($)
Selective Demolition
Demo (E) wall for new opening 180 SF $25.00 $4,500
Demo 1-window and infill with wall assembly LS $1,200.00 $1,200 1 Demo and remove (E) exterior soffit SF $25.00 $750 30
Demo and remove (E) interior partition, door
and finishes
Gutted Area SF $15.00 $13,200 880
Interior renovated area SF $10.00 $21,260 2,126
Hazardous Materials Abatement
Allowance 3,006 SF $5.00 $15,030
Subtotal For Selective Building Demolition: $55,940
Quantity Unit Rate Total ($)
Site Demolition
Remove (E) large redwood trees NIC, Not Required
Demo (E) sitework 500 SF $3.00 $1,500
Site Protective Construction
Erosion control 500 SF $1.00 $500
Rough/fine grading 500 SF $2.00 $1,000
Subtotal For Site Preparation: $3,000

SITE PREPARATION
Site Clearing and Grading

SELECTIVE BUILDING DEMOLITION

FURNISHINGS

Job #19657
August 31, 2023
Option A - Remodel Of Existing Detail
Quantity Unit Rate Total ($)
(N) Covered Walkway
Reinforced concrete slab on grade and
required foundation 493 SF $50.00 $24,650
Heavy timber structure with composite
shingle; including lighting fixture 493 SF $200.00 $98,600 Fire sprinkler system - allowance 493 SF $15.00 $7,395
Subtotal For Site Improvement: $130,645

SITE IMPROVEMENT

Conceptual Design Cost Plan
Option B - Expanded Building + Renovation
Los Altos Hills
Control Quantities
Option B - Expanded Building + Renovation Summary
Detailed Cost Breakdown
August 31, 2023

Job #19657
August 31, 2023
Enclosed Area Architect's Qty Ave. Ht.

New Town Hall Addition 2,012 13.00
Interior Renovation 2,126 13.00
Subtotal of Enclosed Area 4,138
Covered Area
Roof Overhang (not included in GFA) 536 check w/ Dora
Subtotal of Covered Area at half value
Total of Gross Floor Area 4,138

CONTROL QUANTITIES
Number of stories (x1,000) 1 EA 0.242
Gross Area 4,138 SF 1.000
Enclosed Area 4,138 SF 1.000
Covered Area 536 SF 0.130
Footprint Area 4,138 SF 1.000
Volume 53,794 CF 13.000
Gross Wall Area 2,295 SF 0.555
Finished Wall Area 73% 1,684 SF 0.407
Windows or Glazing Area 27% 611 SF 0.148
Roof Area - Flat - SF 0.000
Roof Area - Sloping 2,675 SF 0.647
Roof Area - Total 2,675 SF 0.647
Roof Glazing Area 62 SF 0.015
Interior Partition Length 315 LF 0.076
Plumbing Fixtures (x1,000) 5 EA 1.208
Option B - Expanded Building + Renovation
Control Quantities
Ratio to
Gross Area

Job #19657
August 31, 2023
CSI UniFormat Summary 4,138 SF % $/SF $,000
Foundations 3% $34.60 $143
Superstructure 14% $154.40 $639
Enclosure 8% $89.61 $371
Roofing 3% $30.34 $126
Interior Construction 9% $92.52 $383
Stairs - - -
Interior Finishes 6% $63.49 $263
Conveying 0% $0.00 $0
Plumbing 2% $16.86 $70
Heating, Ventilation, & Air Conditioning 5% $56.93 $236 Fire Protection 1% $8.40 $35
Electrical 13% $133.93 $554
Equipment 1% $8.94 $37
Furnishings 0% $5.30 $22
Selective Building Demolition 1% $14.32 $59
Subtotal - Building Construction 66% $709.64 $2,936
Site Preparation 1% $10.60 $44
Site Improvement 0% $4.64 $19
Site Mechanical Utilities - - -
Site Electrical Utilities - - -
Subtotal - Sitework 1% $15.25 $63
Total - Building and Sitework Construction 68% $724.75 $2,999 Bonds & Insurance 3.00% 2% $21.74 $90
General Conditions 15.00% 10% $111.97 $463
Contractor's Overhead & Profit 5.00% 4% $42.92 $178
Subtotal 84% $901.40 $3,730
Contingency for Design Development 10.00% 8% $90.14 $373 Cost Escalation 7.92% 7% $78.52 $325
TOTAL CONSTRUCTION BUDGET 100% $1,070.06 $4,428
NOTE: Inclusions and Exclusions listed in the Commentary Section.

ROM Cost Breakout AREA $/SF $,000
New Town Hall Addition 2,012 SF $1,668.29 $3,357
Interior Renovation 2,126 SF $503.91 $1,071
TOTAL 4,138 SF $1,070.06 $4,428
Option B - Expanded Building +
Renovation Summary

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Summary
CSI UniFormat Summary
Cost Escalation
Contingency for Design Development
Contractor's Overhead & Profit
General Conditions
Bonds & Insurance
Site Electrical Utilities
Site Mechanical Utilities
Site Improvement
Site Preparation
Selective Building Demolition
Special Construction
Furnishings
Equipment
Electrical
Fire Protection
Heating, Ventilation, & Air Conditioning
Plumbing
Conveying
Interior Finishes
Stairs
Interior Construction
Roofing
Enclosure
Superstructure
Foundations

Job #19657
August 31, 2023
Quantity Unit Rate Total ($)
Standard Foundations (Expansion)
Reinforced concrete grade beams,
12"wide x 24"deep 450 LF $186.00 $83,700
Dowel to existing footing, allow 12" o.c. 57 EA $125.00 $7,125 Slab On Grade (Expansion)
Reinforced concrete slab on grade, 6" thick
reinforced with #5 at 12" o.c., e.w., including
vapor barrier and subbase 2,012 SF $20.00 $40,240
Premium for ramp & depressed slab - allow 1 LS $3,000.00 $3,000 Other Concrete Works
Concrete curb, 6"high 152 LF $60.00 $9,120
Subtotal For Foundations: $143,185
Quantity Unit Rate Total ($)
Vertical Construction (Expansion)
Wood post, shearwall and hold-down 2,012 SF $180.00 $362,160 Roof Construction (Expansion)
Roof joist; including PSL, GLB & LVL SF $80.00 $214,032 2,675 Roof plywood sheathing 2,675 SF $12.00 $32,105
Miscellaneous Concrete Work
Interface to existing roof structure 56 LF $125.00 $7,000 Mechanical concrete pad and curb 1 LS $3,500.00 $3,500
Rough carpentry 2,012 GSF $5.00 $10,060
Miscellaneous metal 2,012 GSF $5.00 $10,060
Subtotal For Superstructure: $638,917
Quantity Unit Rate Total ($)
Exterior Walls
Wood stud framing, water vapor membrane,
batt insulation and rigid continuous insulation
at external of the studs 1,684 SF $40.00 $67,360
Fiber cement board & batten siding 1,684 SF $50.00 $84,200 Option B - Expanded Building +
Renovation Detail

FOUNDATIONS

SUPERSTRUCTURE

ENCLOSURE

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Interior Finish To Exterior Wall
Painted gypwall 1,684 SF $12.00 $20,208
Exterior Windows
Aluminum framed storefront system 507 SF $200.00 $101,400 Aluminum framed double pane windows 104 SF $180.00 $18,720 Premium for opaque spandrel grazing 254 SF $25.00 $6,338 Fascias, Bands and Trims
Copper shading fin, to match existing 51 LF $150.00 $7,650 Exterior Doors, Frames & Door Hardware
Single leaf door 1 EA $3,800.00 $3,800
Double leaf door 1 PR $8,000.00 $8,000
Exterior Soffit
Vented wood plank soffit 536 SF $75.00 $40,200
Miscellaneous
Caulking and sealants 2,295 GWA $4.00 $9,180
Interface/tie to existing siding 30 LF $125.00 $3,750
Subtotal For Enclosure: $370,806 o
Quantity Unit Rate Total ($)
Roof Coverings
Sloped asphalt shingle roof assembly including
insulation 2,675 SF $30.00 $80,262
Roofing Upstands and Sheetmetal
Gutter 94 LF $60.00 $5,640
Rain water leader 60 LF $60.00 $3,600
Miscellaneous flashing and sheetmetal 2,675 SF $1.50 $4,013 Roof Lights
Solartube (S2) 1 EA $4,300.00 $4,300
Aluminum framed skylight (S1) 62 SF $250.00 $15,500
Roof curb - allowance 85 LF $60.00 $5,100
Miscellaneous
Tie/Interface to existing roof structure 57 LF $125.00 $7,125 Subtotal For Roofing: $125,540 o

ENCLOSURE

ROOFING

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Interior Partitions
Wood stud framing with gypwall on both sides,
non-rated 3,780 SF $30.00 $113,400
Premium for 2-HR rated partition 616 SF $8.00 $4,928
Blocking and backing 4,138 GSF $2.50 $10,345
Balustrade and Rail
Ramp handrail 24 LF $185.00 $4,440
Window Walls
Fixed window at room 02 (Admin/finance) 27 SF $150.00 $4,050 Sliding window 15 SF $185.00 $2,775
Sidelight and interior glasswall 221 SF $150.00 $33,150 Interior Doors & Door Hardware
Single leaf door 10 EA $3,600.00 $36,000
Sliding Single leaf door with glazed pane 3 EA $4,500.00 $13,500 Storage door, double leaf, 2-Hr rated 3 PR $5,000.00 $15,000 Premium for specialty door hardware/access
control hardware - allowance 1 LS $6,000.00 $6,000
Fittings
Protective guards, barriers and bumpers 4,138 GSF $1.00 $4,138 Toilet Accessories
Grab bar, 36"long 1 EA $300.00 $300
Grab bar, 42" long 1 EA $370.00 $370
Coat hook 1 EA $125.00 $125
Mirror 1 EA $900.00 $900
Recessed paper towel dispenser/waste
receptacle 1 EA $550.00 $550
Counter mounted soap dispenser 1 EA $180.00 $180
Recessed paper changing station 1 EA $620.00 $620
ADA upgrade to existing non-compliant
restrooms - allowance 2 RM $3,000.00 $6,000
Shelving & Millwork - Allowance
Built-in reception desk with base, solid wood
finish 16 LF $900.00 $14,400
Storage shelving 1 LS $5,000.00 $5,000

INTERIOR CONSTRUCTION

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Cabinets and countertops
Base/wall cabinet at breakroom 13 LF $1,100.00 $14,300
Base/wall cabinet at coffee area 7 LF $1,100.00 $7,700
Base cabinet with countertop at planning &
lobby, 30" deep 25 LF $700.00 $17,500
Tall cabinet with shelves - at Admin/Finance
12 LF $900.00 $10,800
Vanity countertop 6 LF NIC, Not Required
Miscellaneous casework allowance 4,138 GSF $5.00 $20,690 Chalkboards, insignia and graphics
Door signage 16 EA $250.00 $4,000
Code and wayfinding sign 4,138 GSF $2.50 $10,345
Exterior signage 'Los Altos Hills Parks &
Recreation' - Allowance 1 LS $6,000.00 $6,000
Chalkboards/whiteboards 1 LS $5,000.00 $5,000
Miscellaneous
Rough carpentry 4,138 GSF $2.50 $10,345
Subtotal For Interior Construction: $382,851 o
Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Stairs: o
Quantity Unit Rate Total ($)
Floor Finishes
Carpet tile 1,996 SF $10.00 $19,960
Resilient flooring at breakroom, lobby and
corridor 2,064 SF $16.00 $33,024
Ceramic tile at (N) restrooms 78 SF $35.00 $2,730
Water vapor emission control - allow 4,060 SF $6.00 $24,360 Bases
Resilient base, 4" high 804 LF $6.00 $4,824
Cove tile at restroom 36 LF $35.00 $1,260

INTERIOR CONSTRUCTION
STAIRS

INTERIOR FINISHES

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Wall Finishes
Horizontal wood slat wall - allowance 30 SF $80.00 $2,400 Ceramic wall tile at (N) restrooms 255 SF $35.00 $8,925 Paint to (N) interior partition 7,560 SF $3.75 $28,350
Ceiling Finishes
Suspended gypboard, painted (GWB) 771 SF $40.00 $30,840 Acoustic ceiling tile (ACT) 561 SF $12.00 $6,732
Wood slat (WD-1) 680 SF $80.00 $54,400
Repair and replace (E) ACT tiles as required,
allow 30% 2,126 SF $3.75 $7,973
Wood trim enclosure at reception area 20 LF $125.00 $2,500 Vertical soffit/bulkhead - allowance 75 LF $50.00 $3,750 Miscellaneous
ADA upgrades to (E) non-compliant restrooms;
rework to include fixture relocation 18" from
adjacent wall, tile work, etc. 2 EA $5,000.00 $10,000
Allowance for finishes upgrade and acoustic
requirement 4,138 GSF $5.00 $20,690
Subtotal For Interior Finishes: $262,718
Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Conveying:

Quantity Unit Rate Total ($)
Plumbing Fixtures / Drains 5 FX
Water closet 1 EA $2,400.00 $2,400
Lavatory 1 EA $2,200.00 $2,200
Accessible drinking fountain with bottle fillers 1 EA $5,000.00 $5,000 Breakroom sink 2 EA $2,300.00 $4,600
Floor Drain with primer Not in design
ADA Fixture relocation Included In Interior Finishes

INTERIOR FINISHES

CONVEYING

PLUMBING

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Domestic Water Distribution
Domestic cold water rough-in for fixture 5 EA $650.00 $3,250 Piping & Insulation 200 LF $65.00 $13,000
Point of connection 1 EA $680.00 $680
Hose bibb (allowance) 1 LS $1,800.00 $1,800
Sanitary Waste & Vent
Waste & vent rough-in for fixture 5 EA $625.00 $3,125
> 2" < 4" Dia 180 LF $80.00 $14,400
Point of connection 1 EA $1,900.00 $1,900
Cleanout 4 EA $280.00 $1,120
Condensate drainage 1 LS $2,500.00 $2,500
Roof Drainage
Roof / Overflow Drain with piping 2,012 SF NIC, Not Required Equipment
Electric point of use water heater 1 EA $1,000.00 $1,000 Hub drain 1 EA $560.00 $560
Accessories & specialties 1 LS $1,900.00 $1,900
Plumbing Related Items 4,138 GSF $2.50 $10,345
Subtotal For Plumbing: $69,780
Quantity Unit Rate Total ($)

EXPANSION
Heating/Cooling Systems (Expansion)
Package fan coil units (10 no.) with multi-zone
heat pump. 10 EA $6,200.00 $62,000
Ref line sets 600 LF $54.00 $32,400
VAV box 1 EA $620.00 $620
Heat recovery ventilator, 660 cfm 1 EA $5,600.00 $5,600 Distribution Systems (Expansion)
Galv stl duct 2,900 LB $15.00 $43,500
Insulation Duct Wrap 1,740 SF $5.50 $9,570
Diffuser, register & grilles 13 EA $316.00 $4,108
Accessories & specialties 1 LS $5,000.00 $5,000

PLUMBING

HEATING, VENTILATION, & AIR-CONDITIONING

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Terminal and Package Units (Expansion)
Restroom exhaust 1 EA $1,500.00 $1,500
Controls and Instrumentation (Expansion)
DDC Building & Monitoring 2,012 SF $7.50 $15,090
Systems Testing and Balancing (Expansion) 2,012 SF $1.50 $3,018

RENOVATION
Minor modification to Existing - Renovated
Area 2,126 SF $25.00 $53,150
Subtotal For Heating, Ventilation, & Air-Conditioning: $235,556 Quantity Unit Rate Total ($)
Fire Sprinkler System
(N) Automatic fire sprinkler system at
expanded area 2,012 SF $12.00 $24,144
Minor modification to existing sprinkler heads
affected by the renovation 2,126 SF $5.00 $10,630
Subtotal For Fire Protection: $34,774
Quantity Unit Rate Total ($)
Service and Distribution
Remove Existing 600A Main Switchboard and
replace with New 1000A MCB with UG Pull
Section/Metering Section 208/120V EA 1 NIC, Separate Project 225A MCB 208/120V 1 EA NIC, Separate Project
Feeders - 225A 110 LF NIC, Separate Project
Grounding/Firesealing 1 LS $4,300.00 $4,300
Testing and Commissioning 1 LS $6,200.00 $6,200
Machine and Equipment Connections
HP-1 Conn, 35A 208V/1P 1 EA $5,000.00 $5,000
HRV-1 Conn, 15A 120V/1P 1 EA $3,000.00 $3,000
BS-1 to 2 Conn, 15A 208V/1P 2 EA $3,000.00 $6,000
EWH-1 Conn with FDS Sw, 15A 240V/1P 1 EA $3,700.00 $3,700 FCU-1 to 10 Conn, 15A 208-230V/1P 10 EA $2,500.00 $25,000

HEATING, VENTILATION, & AIR-CONDITIONING

ELECTRICAL

FIRE PROTECTION

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Duplex Receptacle with Plate, Box & Conn 24 EA $200.00 $4,800 Quadplex Receptacle with Plate, Box & Conn 6 EA $260.00 $1,560 Quadplex Receptacle with Plate, Box & Flex
Conn - mtd in existing wall 5 EA $500.00 $2,500
Quadplex Receptacle Split-Wired with Plate,
Box & Conn 14 EA $300.00 $4,200
GFI Receptacle with Plate, Box & Conn 8 EA $215.00 $1,720 GFI Receptacle Half-Controlled with Plate, Box
& Conn 1 EA $250.00 $250
Flush Floor FM Box (Duplex+Tel/AV) 2 EA $3,100.00 $6,200 Branch Circuit Wiring EMT - 3/4" 1,925 LF $22.00 $42,350 Branch Circuit Wiring GRC - 1" 60 LF $44.00 $2,640
Lighting and Branch Wiring
AA1 - 2"Wx4ft Wall mtd Linear LED Luminaire
Direct/Indirect Distribution 3 EA $1,500.00 $4,500
AA2 - 2"Wx6ft Wall mtd Linear Luminaire
Direct/Indirect Distribution 2 EA $2,150.00 $4,300
AA3 - 2"Wx10ft Wall mtd Linear LED
Luminaire Direct/Indirect Distribution 1 EA $3,500.00 $3,500 AA4 - 2"Wx16ft Wall mtd Linear LED
Luminaire Direct/Indirect Distribution 2 EA $5,600.00 $11,200 AB1 - Recessed 4" dia. LED Downlight 13 EA $815.00 $10,595 AC1 - Recessed 2x2 LED Flatpanel Fixture 12 EA $730.00 $8,760 AD1 - 4ft Lensed LED Striplight 2 EA $400.00 $800
AE1 - 12ft Aircraft cable suspended Linear
LED Luminaire Direct/Indirect Distribution 1 EA $4,100.00 $4,100 AF1 - 2ft Wall mtd Linear LED Wraparound
Acrylic Lens 1 EA $555.00 $555
AG1 - 2ft Undercabinet LED Luminaire Alum
housing 1 EA $470.00 $470
AG1 - 8ft Undercabinet LED Luminaire Alum
housing 1 EA $1,300.00 $1,300
AH1 - 24"dia. Round Pendant mtd LED
Luminaire Direct/Indirect Distribution 4 EA $3,100.00 $12,400 AJ1 - Surface Mtd similar to AH1 2 EA $2,800.00 $5,600
AK1 - Decorative Pendant mtd LED Direct
Distribution 4 EA $1,600.00 $6,400
AL1 - 15ft Linear Cove mtd LED Fixture 1 EA $3,600.00 $3,600 AM1 - Recessed 4.5" dia. Adjustable LED
Downlight - sloped ceiling 6 EA $1,100.00 $6,600
Power Receptacles and Misc Power
Connections

ELECTRICAL

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Lighting and Branch Wiring
AN1 - Recessed 4.5" dia. LED Wallwasher
Downlight 6 EA $1,060.00 $6,360
BA1 - Exterior Wedge Shaped LED Luminaire 2 EA $1,450.00 $2,900 BD1 - Adjustable Recessed LED Downlight -
eave soffit 6 EA $1,100.00 $6,600
Lighting rough-in box 70 EA $200.00 $14,000
3/4" EMT branch wiring 1,150 EA $22.00 $25,300
Remove/Re-install Existing 4ft Fixture 2 EA $406.00 $812 Protect Existing Luminaires in Place/Demo
Existing Luminaires/Existing Switches and OS
Sensors - selective areas outside of Bldg
Footprint 2,126 SF $5.00 $10,630
Lighting Switching and Controls
Lighting Control Compliant to Title 24 1,957 SF $8.50 $16,635 1 Gang Switch with Plate, Box and Connector 1 EA $175.00 $175 SPST - 1 Gang Line Voltage Ceiling D/T
Sensors with plate box and conn - OS 1 EA $460.00 $460
3/4" EMT branch wiring 40 LF $22.00 $880
Communications
Connection to Existing Data Rack with New
Patch Panels, Patch Cables 1 LS $1,250.00 $1,250
Cable Tray/J-Hooks - Allowance 1 LS $6,800.00 $6,800
(2) Data outlet, wall - Cat6A 20 EA $112.00 $2,240
(2) Data outlet, wall - Cat6A - mtd in existing
wall 4 EA $112.00 $448
(1) Data outlet, ceiling - WAP (1) Cat6A +
Enclosure (WAP Equipment by Owner) 8 EA $820.00 $6,560
(2) Data outlet, wall, WP - Cat6A 1 EA $200.00 $200
(2) Data outlet, floor - Cat6A - Tel/AV 2 EA $195.00 $390 Voice/Data Rough-Ins -2 Gang with Box, Ring
& Conn 29 EA $112.00 $3,248
1" EMT with Pull String 1,015 LF $22.00 $22,330
1" GRC with Pull String 60 LF $290.00 $17,400
Category 6A, PVC Jacketed Cable - 4 Pair 8,060 LF $3.50 $28,210 Cat6A RJ-45 Patch Panel Termination, Link
Test, Labeling 1 LS $16,000.00 $16,000
AV System - Conduit Rough-Ins Only 1 LS $9,300.00 $9,300

ELECTRICAL
Telecommunications system
AV System

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Programming to Existing FACP 1 LS $3,700.00 $3,700
Manual Pull Station - F 4 EA $465.00 $1,860
Strobe - ceiling 1 EA $575.00 $575
Horn/Strobe - ceiling 3 EA $575.00 $1,725
3/4" EMT with Audio & Signal Cable 260 LF $18.00 $4,680 3/4" EMT with TSP Data Cable 400 LF $16.00 $6,400
Provide 1/2" Conduit Stubs at each Exterior
Door and Ceiling mount Motion Sensors in
each space 1 LS $5,000.00 $5,000
NIC, Excluded
CCTV Surveillance Camera System NIC, Excluded
Other Electrical Systems
Cutting/Patching wall for new devices - outside
the area of Bldg footprint 1 LS $3,700.00 $3,700
Selective Trade Demolition - Electrical, Signal
and Lighting devices in Area of Bldg Footprint
SF $6.50 $12,721 1,957
Fees and permits 1 LS $4,300.00 $4,300
Minor modification to existing electrical system -
allowance at renovated area 2,126 SF $50.00 $106,300
Subtotal For Electrical: $554,188
Quantity Unit Rate Total ($)
`
Special Use Equipments
Flat panel wall display at zoom room 3 EA $6,000.00 $18,000 Projection screens at conference room -
allowance 1 EA NIC, Not Required
Projector NIC, Owner Furnished Owner Installed (FF&E)
Breakroom Equipments
Electric oven (CFCI) 1 LS $7,000.00 $7,000
Microwave, dishwasher and refrigerator (CFCI)
1 LS $12,000.00 $12,000
Subtotal For Equipment: $37,000
PA System
Fire Alarm System
Access Control System/Intrusion Burglar Alarm

EQUIPMENT

ELECTRICAL

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Light control & vision equipments
Window shades at (E) exterior windows,
manual - allowance 611 SF $20.00 $12,220
Amenities & convenience items - Allowance
Fire extinguisher cabinets 1 LS $3,500.00 $3,500
Entrance mats and frames 1 LS $6,200.00 $6,200
Movable Furnishing
Conference tables and chairs NIC, Owner Furnished Owner Installed (FF&E) Office tables/cubicles and chairs NIC, Owner Furnished Owner Installed (FF&E) Subtotal For Furnishings: $21,920
Quantity Unit Rate Total ($)
Selective Demolition
Demo and remove (E) exterior wall cladding
down to sheathing SF $25.00 $22,500 900
Demo 1-window and infill with wall assembly LS $1,200.00 $1,200 1 Demo and remove (E) exterior soffit SF $25.00 $750 30
Demo and remove (E) interior partition, door
and finishes (interior renovated area) SF $10.00 $21,260 2,126 Demo and remove (E) roofing and eaves SF $6.00 $2,904 484 Hazardous Materials Abatement
Allowance 2,126 SF $5.00 $10,630
Subtotal For Selective Building Demolition: $59,244

FURNISHINGS

SELECTIVE BUILDING DEMOLITION

Job #19657
August 31, 2023
Option B - Expanded Building +
Renovation Detail
Quantity Unit Rate Total ($)
Site Demolition
Remove (E) large redwood trees 2 EA $5,000.00 $10,000
Demo (E) sitework and regrade 1,684 SF $3.00 $5,052
Demo and remove existing one-story stucco
building 880 SF $18.00 $15,840
Site Protective Construction
Erosion control 2,564 SF $1.00 $2,564
Rough/fine grading 2,564 SF $2.00 $5,128
Hazardous Materials Abatement
Allowance for building demo 880 SF $6.00 $5,280
Subtotal For Site Preparation: $43,864
Quantity Unit Rate Total ($)
Vehicular Paving NIC, Excluded
Pedestrian Paving
Concrete walkway, light broom finish with
integral davis color to match existing 574 SF $30.00 $17,220 Sidewalk - allowance
Site Furnishing
Trash receptacles, benches, bike rack -
allowance 1 LS $2,000.00 $2,000
Subtotal For Site Improvement: $19,220
Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Site Mechanical Utilities:

Quantity Unit Rate Total ($)
No Work Anticipated On This Section
Subtotal For Site Electrical Utilities:

SITE PREPARATION

SITE IMPROVEMENT

SITE MECHANICAL UTILITIES
Site Clearing and Grading

SITE ELECTRICAL UTILITIES

Conceptual Design Cost Plan
Alternates
Los Altos Hills
Alternates Cost Breakdown
August 31, 2023

Job #19657
August 31, 2023
Quantity Unit Rate Total ($)
ADD:

Vehicular Paving
Pavement demo and removal 214 SF $6.00 $1,284
AC Parking 214 SF $35.00 $7,490
Truncated dome strip 12 SF $43.00 $516
Concrete curb 38 LF $50.00 $1,900
ADA pavement marking 1 EA $625.00 $625
ADA sign 1 EA $900.00 $900
Interface/connection to existing pavement;
sawcut and grind to tie (N) concrete pavers to
(E) AC driveway, install bond beam to connect
pavers to (E) AC 42 LF $125.00 $5,250
Pedestrian Paving
Demo and remove (E) sidewalk 250 SF $6.20 $1,550
Concrete walkway, light broom finish with
integral davis color to match existing 250 SF $28.00 $7,000 Mark-up's per Overall Summary 47.64% $12,633
Premium for Small Stand-Alone Project 15.00% $5,872
Subtotal For 1. On-Street Ada Parking (Stand-Alone Proj.): $45,020

1. On-Street ADA Parking (Stand-Alone Proj.)
Alternates

Conceptual Design Cost Plan
Variance Report
Los Altos Hills
Comparison Summary
Variance Analysis
August 31, 2023

LAH TOWN HALL ADDITION+SITE
CSI UniFormat Summary $/SF $,000 $/SF $,000 $/SF $,000
Foundations - - $34.60 $143 $40.66 $123
Superstructure - - $154.40 $639 $99.86 $302
Enclosure $17.29 $52 $89.61 $371 $120.04 $363
Roofing - - $30.34 $126 $39.52 $120
Interior Construction $87.78 $264 $92.52 $383 $92.29 $279 Stairs - - - - - -
Interior Finishes $37.91 $114 $63.49 $263 $68.07 $206
Conveying - - - - - -
Plumbing $21.52 $65 $16.86 $70 $18.53 $56
Heating, Ventilation, & Air Conditioning $32.32 $97 $56.93 $236 $55.40 $168 Fire Protection $7.05 $21 $8.40 $35 $10.00 $30
Electrical $64.64 $194 $133.93 $554 $139.76 $423
Equipment $8.32 $25 $8.94 $37 $8.60 $26
Furnishings $1.16 $4 $5.30 $22 $5.67 $17
Selective Building Demolition $18.61 $56 $14.32 $59 $9.40 $28 Subtotal - Building Construction $296.60 $892 $709.64 $2,936 $707.80 $2,141 Site Preparation $1.00 $3 $10.60 $44 $20.85 $63
Site Improvement $43.46 $131 $4.64 $19 $58.41 $177
Site Mechanical Utilities - - - - $21.52 $65
Site Electrical Utilities - - - - $48.23 $146
Subtotal - Sitework $44.46 $134 $15.25 $63 $149.01 $451 Total - Building and Sitework Construction $341.06 $1,025 $724.75 $2,999 $856.81 $2,592 Bonds & Insurance $10.23 $31 $21.74 $90 $25.70 $78
General Conditions $52.69 $158 $111.97 $463 $132.38 $400 Contractor's Overhead & Profit $20.20 $61 $42.92 $178 $50.74 $154 Contingency for Design Development $42.45 $128 $90.14 $373 $85.25 $258 Cost Escalation $36.98 $111 $78.52 $325 $57.58 $174
TOTAL CONSTRUCTION BUDGET $503.60 $1,514 $1,070.04 $4,428 $1,208.47 $3,656 GROSS FLOOR AREA (TOTAL PHASE2) 4,138 SF 3,025 SF
Expanded Bldg. 2,012 SF 2,225 SF
Interior Renovation 2,126 SF 800 SF
SITE AREA 574 SF
Summary Comparison

PREVIOUS DD
Dated Feb.23,2021
Opion A Option B
0 SF
3,006 SF
500 SF

CURRENT
Renovation Only Expanded
Bldg+Reno

CURRENT
3,006 SF
Job #19657
August 31, 2023
10,849 SF

RESOLUTION NO. _________

A RESOLUTION APPROVING A CONCEPT DESIGN AND PROVIDING DIRECTION

TO STAFF FOR THE CIVIC CENTER IMPROVEMENTS
WHEREAS, on January 23, 2024, the City Council approved the 2024-2025 City Council Strategic Priorities Implementation Plan with an initiative item to obtain Council direction on the Civic Center Improvements to “increase workspace for Town staff to address community needs” under the Value/Priority Area of Protect and Maintain Infrastructure; and WHEREAS, Civic Center Improvements, which has been referred to as the Town Hall Addition Project, was initiated by the City Council in 2018 with the purpose of addressing a shortage or limited employee workspace, on-site meeting rooms, and community spaces; and WHEREAS, as directed by Council, staff has investigated the current and long-term future needs for staffing and space for Town Hall, specific to main Town Hall Administration space and the Parks & Recreation building; and
WHEREAS, the Town could potentially see a need for four to five additional full-time equivalent employees in the next 10 years due to increasing state regulations, mandates, and overall workloads, and also to reduce the reliance on part-time and contract employees; and WHEREAS, the Parks and Recreation building is also in need of upgrades/improvements and space reconfiguration for workspaces; and
WHEREAS, the project architect, Noll and Tam Architects, prepared two new concept layout options (Concept Options A and B) for the Civic Center Improvements with feedback from the community survey and stakeholders; and
WHEREAS, Option A involves a full renovation of the Parks and Recreating building, 2,126 square feet of Town Hall Administration renovation for Community Development Department and Community Services staff, modifications to the public space, and installation of a breezeway to connect the Parks and Recreation building to the main Town Hall; and WHEREAS, Option B involves demolition of the Parks and Recreation building, construction of 2,012 square feet of new addition to the Town Hall, and renovation of 2,126 square feet of Town Hall Administration; and
WHEREAS, Option C is a reduced scope of Option A to renovate just the Parks and Recreation building; and
WHEREAS, staff is proposing Option D to make immediate repairs and upgrades to the Parks and Recreation building as required with a not to exceed budget of $100,000 from the Civic Center Improvements project if the City Council is not ready to approve Options A, B, or C; and Item 15A Attachment 1 Draft Resolution

WHEREAS, Council can further direct staff to unassign remaining project funds back to General Fund for Options C and D; and
WHEREAS, s If the City Council directs staff to proceed with either Options A, B, or C, the work may need to be deferred or projects in the approved 2024-2025 City Council Work Plan may need to be deferred.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:

Section 1: Approve Concept Option __ for the Civic Center Improvements and direct staff to move forward with the final design.

Section 2: Direct staff to return to Council with revisions to the 2024-2025 City Council Work Plan to accommodate the final design and construction of the Civic Center Improvements project.

Section 3: Unassign the remaining project funds to General Fund (if Option C is selected). or
Section 1: Approve Option D for the Civic Center Improvements directing staff to utilize a project budget not to exceed $100,000 to make immediate repairs and upgrades as required for the Parks and Recreation building.

Section 2: Unassign the remaining project funds to General Fund.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 185h day of February 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Stanley Mok, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

(E) PARTITION TO REMAIN
(E) PARTITION TO REMAIN, OUTSIDE AREA OF WORK
(E) PARTITION TO BE REMOVED

DEMO AND NEW SITEWORK

DEMO SITEWORK AND REGRADE FOR NEW ADDITION
LEGEND

SMD, SED, SPD FOR ADDITIONAL LEGEND INFORMATION

GENERAL NOTES

1. ALL WORK NOT NOTED AS DEMOLISHED TO REMAIN,
PROTECT IN PLACE.
1 2 3 4 10 11 12 13
A
F
G
Z Y X
BB
CC DEMO (E) 2H

ENCLOSURE

EXISTING BUILDING INTERIOR
TO BE GUTTED. ENVELOPE TO

REMAIN SOFFIT OVERHEAD TO BE REMOVED
A-02
A-02
A-01

DEMO EXISTING

PARTITIONS
A-01
A-03
A-03

DEMO EXISTING

PARTITIONS

DEMO EXISTING

CASEWORK

DEMO (E) WALL FOR
(N) OPENING

REVISIONS

SHEET TITLE

N&T JOB NUMBER

ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
SEAL

APPROVALS
DRAFT!

NOT FOR

CONSTRUCTION

PROJECT TITLE

SHEET NUMBER
6/13/2023 2:54:25 PM Autodesk Docs://Los Altos Hills Town Hall/LAH Town Hall.rvt

LOS ALTOS

HILLS TOWN
HALL
DEMOLITION PLAN- 1ST

FLOOR - EXISTING
BLDGS
26379 Fremont Rd,
Los Altos Hills, CA 94022
Town of Los Altos Hills
22014
06/13/2023
A1.31A

PRICING SET

KEYNOTE LEGEND
Key
Value Keynote Text
A-01 RELOCATE TOILET TO CODE REQD 18" FROM ADJACENT WALL A-02 REMOVE EXISTING NON-COMPLIANT DRINKING FOUNTAIN
A-03 ADA UPGRADES TO EXISTING NON-COMPLIANT RESTROOMS.

REWORK TO INCLUDE FIXTURE RELOCATION, TILE WORK, MISC.

VERIFY IN FIELD FULL EXTENT OF UPGRADES.
# DATE DESCRIPTION
A1.31A 1/8" = 1'-0"
1 00 - FLOOR PLAN (DEMO) - EXISTING BUILDINGS -

REMODEL ONLY OPTION
Item 15A Attachment 2 Concept Option A

GENERAL NOTES

1. REFER TO SHEET A2.51 FOR DOOR SCHEDULE

2. REFER TO SHEET ____ FOR WALL ASSEMBLIES

3. ALL FLOOR AND GROUND SURFACES SHALL BE STABLE,

FIRM AND SLIP RESISTANT
1 2 3 4 10 11 12 13
A
F
Z Y X
BB
CC
A-05
27-01
CITY

MANAGER
PUBLIC
WORKS

DIRECTOR /
CITY

ENGINEER

PLANNING

DIRECTOR
TELCOM
(N) ZOOM/
TOUCH
DOWN

MEETING
ROOM
MENS

RESTROOM
WOMENS

RESTROOM
JAN

COMMUNITY

FLEX ROOM
(N) STORAGE

KITCHENETTE
WOMENS
MENS
ADMIN

CLERK /

TECHNICIAN

ENGINEERING

LAYOUT /

STORAGE

PLANNING

FILE ROOM
(N) P&R

STORAGE
P&R

COMMUNITY
SVCS

MANAGER
COPY

CITY CLERK
STAFF
BREAK
UNISEX

RESTROOM

QUIET ROOM
ADMIN

SERVICES

DIRECTOR
(N) COVERED WALKWAY.

HEAVY TIMBER STRUCTURE

WITH COMPOSITE SHINGLE,

SLAB ON GRADE WITH
RAILING FOR LEVEL CHANGE.

SPRINKLERED
(N) 30" DEEP PLAN

REVIEW COUNTER

EXTENSION
(N) COFFEE
(N) SINK

SUMMARY OF WORK
• MAINTAIN RECENT RENOVATIONS TO GREATEST EXTENT
• REMODELED PARKS & REC BUILDING SPLIT BETWEEN STAFF SERVICES (UNISEX STAFF RESTROOM, QUIET ROOM FOR NURSING/WELLNESS, AND

STAFF BREAK AREA) AND NEW SECURE ADMIN SERVICES SUITE INCLUDING

FINANCIAL FILES IN FIRE SAFE CABINETS
• CREATE SHARED OFFICE FROM FORMER ADMIN SERVICES DIRECTOR OFFICE
• CONVERT MICROFICHE AREA TO ZOOM ROOM/TOUCHDOWN
• BACKFILL PLANNING WORKSTATIONS INTO FORMER ACCOUNTING

WORKSTATIONS
• RECONFIGURE LOBBY AND FILE STORAGE
• STAFF BREAK RE-ALLOCATED TO COMMUNITY FLEX ROOM
• EXISTING FURNITURE INCLUDING CUBICLE TO BE RE-USED

PLANNING

COUNTER
LOBBY

MANAGEMENT
FILES
0' - 10" 0' - 0"
PUBLIC
WORKS

PLANNING &

BUILDING

PLANNING

FINANCE &
ADMIN
CITY

MANAGER &

CITY CLERK
(E) PARTITION TO REMAIN

NEW PARTITION
1- HOUR RATED ENCLOSURE
2- HOUR RATED ENCLOSURE

NEW FINISHES AT EXISTING
LEGEND

REVISIONS

SHEET TITLE

N&T JOB NUMBER

ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
SEAL

APPROVALS
DRAFT!

NOT FOR

CONSTRUCTION

PROJECT TITLE

SHEET NUMBER
6/13/2023 2:54:28 PM Autodesk Docs://Los Altos Hills Town Hall/LAH Town Hall.rvt

LOS ALTOS

HILLS TOWN
HALL
FLOOR PLAN - 1ST

FLOOR - EXISTING
BLDGS
26379 Fremont Rd,
Los Altos Hills, CA 94022
Town of Los Altos Hills
22014
06/13/2023
A2.31A

PRICING SET

KEYNOTE LEGEND
Key
Value Keynote Text
27-01 NEW POINT OF CONNECTION FOR PUBLIC ACCESS COMPUTERS, SED
A-05 NEW EXTERIOR ACCESSIBLE DRINKING FOUNTAIN WITH BOTTLE FILLER
# DATE DESCRIPTION
A2.31A 1/8" = 1'-0"
1 01 - FLOOR PLAN - EXISTING BUILDINGS

LOBBY
REF
MENS

RESTROOM
WOMENS

RESTROOM

JAN WOMENS
256 SF
CITY

MANAGER
52 SF

MANAGEMENT

ANALYST
35 SF

FINANCE/CM
ASSIST
50 SF

ASSOCIATE

ENGINEER
98 SF

CITY CLERK
99 SF
COPY
42 SF
TOUCH
DOWN /
INTERN
43 SF
TOUCH
DOWN /
INTERN
179 SF

PLANNING

DIRECTOR
36 SF
ADMIN
CLERK
179 SF
PUBLIC
WORKS

DIRECTOR /
CITY

ENGINEER
54 SF

ASSISTANT

PLANNER C
58 SF
(N) STORAGE
167 SF
ADMIN

SERVICES

DIRECTOR
35 SF

ACCOUNTANT
A
36 SF
ADMIN

TECHNICIAN
37 SF

ACCOUNTANT
B
P&R

COMMUNITY
SVCS

MANAGER
REC

SPECIALIST
71 SF

PRINCIPAL

PLANNER
55 SF

ASSISTANT

PLANNER A
69 SF
ADMIN

CLERK /
TECHNICIAN 53 SF

BUILDING

TECHNICIAN
45 SF

BUILDING

INSPECTOR
41 SF
CODE

ENFORCEMENT

OFFICER
55 SF

UTILITY

ENGINEERING

MANAGER
45 SF

ASSISTANT

ENGINEER A
197 SF

MEETING
ROOM
85 SF
(N) ZOOM/
TOUCH
DOWN
45 SF

ASSISTANT

ENGINEER B
45 SF

ASSISTANT

ENGINEER C
53 SF

ASSISTANT

PLANNER B
49 SF
UNISEX

RESTROOM
216 SF
STAFF
BREAK
11 SF

FLATFILES
(N) COVERED WALKWAY
386 SF

COMMUNITY

FLEX ROOM

KITCHENETTE
MENS
74 SF

PLANNING

FILE ROOM
TELCOM

COUNCIL

CHAMBERS
Department Legend

CITY CLERK

CITY MANAGER

FINANCE & ADMIN

MEETING SPACE

PARKS & REC

PLANNING & BUILDING

PUBLIC WORKS

SHARED SPACE

UTILITY

TOUCH DOWN

FUTURE POSITION INDICATED BY

WHITE CROSSHATCH
53 SF
(N) P&R

STORAGE
53 SF

CHIEF BLDG

OFFICIAL/
PLAN

CHECKER

PLANNING

COUNTER
47 SF

QUIET ROOM

FIRE SAFE CABINETS
41 SF

MANAGEMENT
FILES
(N) COFFEE

SUMMARY OF WORK
• MAINTAIN RECENT RENOVATIONS TO GREATEST EXTENT
• REMODELED PARKS & REC BUILDING SPLIT BETWEEN

STAFF SERVICES (UNISEX STAFF RESTROOM, QUIET

ROOM FOR NURSING/WELLNESS, AND STAFF BREAK

AREA) AND NEW SECURE ADMIN SERVICES SUITE

INCLUDING FINANCIAL FILES IN FIRE SAFE CABINETS
• CREATE SHARED OFFICE FROM FORMER ADMIN

SERVICES DIRECTOR OFFICE
• CONVERT MICROFICHE AREA TO ZOOM

ROOM/TOUCHDOWN
• BACKFILL PLANNING WORKSTATIONS INTO FORMER

ACCOUNTING WORKSTATIONS
• RECONFIGURE LOBBY AND FILE STORAGE
• STAFF BREAK RE-ALLOCATED TO COMMUNITY FLEX
ROOM
• EXISTING FURNITURE INCLUDING CUBICLE TO BE REUSED
(N) 30" DEEP PLAN

REVIEW COUNTER

EXTENSION
41 SF
TOUCH
DOWN /
INTERN

DUXBURY

MEETING
ROOM
TOUCH
DOWN /
INTERN
LAYOUT
71 SF

ENGINEERING

LAYOUT /

STORAGE
(N) 30" DEEP

CASEWORK
0' - 10"
0' - 0"

COPY/STORAGE

PROGRAM TEST FIT - OPTION A - EXISTING BUILDINGS
Town of Los Altos Hills

LOS ALTOS HILLS TOWN HALL
09/06/23 SCALE: 1/8" = 1'=0"

(E) PARTITION TO REMAIN
(E) PARTITION TO REMAIN, OUTSIDE AREA OF WORK
(E) PARTITION TO BE REMOVED

DEMO AND NEW SITEWORK

DEMO SITEWORK AND REGRADE FOR NEW ADDITION
LEGEND

SMD, SED, SPD FOR ADDITIONAL LEGEND INFORMATION

GENERAL NOTES

1. ALL WORK NOT NOTED AS DEMOLISHED TO REMAIN,
PROTECT IN PLACE.
1 2 3 4 10 11 12 13
A
F
G
Z Y X
BB
CC DEMO (E) 2H

ENCLOSURE

DEMO AND NEW SITEWORK

EXISTING BUILDING

TO BE DEMOLISHED

SOFFIT OVERHEAD

TO BE REMOVED
A-02
A-02
A-01

DEMO EXISTING

PARTITIONS
A-01
A-03 A-03

DEMO EXISTING

PARTITIONS

DEMO EXISTING

CASEWORK

DEMO SITEWORK AND

REGRADE

DEMO SECTION

OF EXISTING

WALL FOR NEW

DEMO EXISTING

REDWOOD TREE

REVISIONS

SHEET TITLE

N&T JOB NUMBER

ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
SEAL

APPROVALS
DRAFT!

NOT FOR

CONSTRUCTION

PROJECT TITLE

SHEET NUMBER
6/13/2023 2:54:28 PM Autodesk Docs://Los Altos Hills Town Hall/LAH Town Hall.rvt

LOS ALTOS

HILLS TOWN
HALL
DEMOLITION PLAN- 1ST

FLOOR - EXPANDED
BLDG
26379 Fremont Rd,
Los Altos Hills, CA 94022
Town of Los Altos Hills
22014
06/13/2023
A1.31B

PRICING SET

KEYNOTE LEGEND
Key
Value Keynote Text
A-01 RELOCATE TOILET TO CODE REQD 18" FROM ADJACENT WALL A-02 REMOVE EXISTING NON-COMPLIANT DRINKING FOUNTAIN
A-03 ADA UPGRADES TO EXISTING NON-COMPLIANT RESTROOMS.

REWORK TO INCLUDE FIXTURE RELOCATION, TILE WORK, MISC.

VERIFY IN FIELD FULL EXTENT OF UPGRADES.
# DATE DESCRIPTION
A1.31B 1/8" = 1'-0"
1 00 - FLOOR PLAN (DEMO) - EXPANDED BUILDINGS
OPTION
Item 15A Attachment 3 Concept Option B

GENERAL NOTES

1. REFER TO SHEET A2.51 FOR DOOR SCHEDULE

2. REFER TO SHEET ____ FOR WALL ASSEMBLIES

3. ALL FLOOR AND GROUND SURFACES SHALL BE STABLE,

FIRM AND SLIP RESISTANT
1 2 3 4 10 11 12 13
A
F
Z Y X
BB
CC
A-05
27-01
TELCOM
MENS

RESTROOM
WOMENS

RESTROOM
JAN

KITCHENETTE
WOMENS
MENS
(N) 30" DEEP PLAN

REVIEW COUNTER

EXTENSION
CITY

MANAGER

PLANNING

DIRECTOR
ADMIN

SERVICES

DIRECTOR
PUBLIC
WORKS

DIRECTOR /
CITY

ENGINEER

MANAGEMENT

ANALYST

FINANCE/CM
ASSIST
ADMIN

CLERK/TECHNICIAN
ADMIN
CLERK

MEETING
ROOM

ZOOM B ZOOM A
UNISEX

RESTROOM

CITY CLERK
COPY
(N) STORAGE
BREAK
ROOM

COMMUNITY

FLEX ROOM

PLANNING /

BUILDING

FILE ROOM

CHIEF BLDG

OFFICIAL /
PLAN

CHECKER
P&R

COMMUNITY
SVCS

MANAGER
REC

SPECIALIST

MEETING
ROOM
(N) ZOOM/
TOUCH
DOWN
(N) P&R

STORAGE

MANAGEMENT
FILES
TOUCH
DOWN /
INTERN

ENGINEERING

LAYOUT /

STORAGE
2000 SF ADDITION

SUMMARY OF WORK
• MAINTAIN RECENT RENOVATIONS TO GREATEST EXTENT
• CONVERT MEETING ROOM TO PARKS AND REC OFFICE AND SERVICE COUNTER • CONVERT MICROFICHE AREA TO ZOOM ROOM/TOUCHDOWN
• BACKFILL PLANNING WORKSTATIONS INTO FORMER ACCOUNTING WORKSTATIONS • RECONFIGURE LOBBY AND FILE STORAGE
• NEW ADDITION INCLUDES:

1. NEW ADMIN SERVICES SECURE SUITE

2. OFFICES FOR MANAGEMENT ANALYST AND CITY CLERK

3. WORKSTATIONS FOR ADMIN CLERK AND FINANCE/CM ASSIST

4. UNISEX STAFF RESTROOM

5. RE-LOCATED STAFF BREAKROOM

6. TWO ZOOM ROOMS

7. TWO TOUCHDOWN STATIONS
(N) ADDITION (E) BUILDING

SKYLIGHT
(N) COFFEE
(N) SINK

PLANNING

COUNTER
LOBBY
(N) 30" DEEP

CASEWORK
0' - 10"

FINANCE &
ADMIN
PUBLIC
WORKS

PLANNING &

BUILDING

PLANNING &

BUILDING

TOUCHDOWN
AREA
(E) PARTITION TO REMAIN

NEW PARTITION
1- HOUR RATED ENCLOSURE
2- HOUR RATED ENCLOSURE

NEW FINISHES AT EXISTING
LEGEND

REVISIONS

SHEET TITLE

N&T JOB NUMBER

ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
SEAL

APPROVALS
DRAFT!

NOT FOR

CONSTRUCTION

PROJECT TITLE

SHEET NUMBER
6/13/2023 2:54:31 PM Autodesk Docs://Los Altos Hills Town Hall/LAH Town Hall.rvt

LOS ALTOS

HILLS TOWN
HALL
FLOOR PLAN - 1ST

FLOOR - EXPANDED
BLDGS
26379 Fremont Rd,
Los Altos Hills, CA 94022
Town of Los Altos Hills
22014
06/13/2023
A2.31B

PRICING SET

KEYNOTE LEGEND
Key
Value Keynote Text
27-01 NEW POINT OF CONNECTION FOR PUBLIC ACCESS COMPUTERS, SED
A-05 NEW EXTERIOR ACCESSIBLE DRINKING FOUNTAIN WITH BOTTLE FILLER
A2.31B 1/8" = 1'-0"
1 01 - FLOOR PLAN - EXPANDED BUILDINGS
# DATE DESCRIPTION

RECEPTION
LOBBY
REF
TELCOM
MENS

RESTROOM
WOMENS

RESTROOM
WOMENS
MENS

KITCHENETTE
Department Legend

CITY CLERK

CITY MANAGER

FINANCE & ADMIN

MEETING SPACE

PARKS & REC

PLANNING & BUILDING

PUBLIC WORKS

SHARED SPACE

UTILITY

TOUCH DOWN

FUTURE POSITION INDICATED BY

WHITE CROSSHATCH
2000 SF ADDITION
JAN

COUNCIL

CHAMBERS
256 SF
CITY

MANAGER
179 SF

PLANNING

DIRECTOR
155 SF
ADMIN

SERVICES

DIRECTOR
38 SF

ACCOUNTANT
A
38 SF
ADMIN

TECHNICIAN
179 SF
PUBLIC
WORKS

DIRECTOR /
CITY

ENGINEER
37 SF

ACCOUNTANT
B
95 SF

MANAGEMENT

ANALYST
41 SF

FINANCE/CM
ASSIST
71 SF

PRINCIPAL

PLANNER
52 SF

ASSISTANT
PLANNER A 69 SF
ADMIN

CLERK/TECHNICIAN
53 SF

BUILDING

TECHNICIAN
45 SF

BUILDING

INSPECTOR
45 SF
CODE

ENFORCEMENT

OFFICER
43 SF
ADMIN
CLERK
81 SF

UTILITY

ENGINEERING

MANAGER
55 SF

ASSISTANT

ENGINEER A
180 SF

MEETING
ROOM
89 SF
ZOOM A
85 SF
ZOOM B
54 SF

ASSISTANT

ENGINEER B
50 SF

ASSISTANT

ENGINEER C
59 SF

ASSOCIATE

ENGINEER
53 SF

ASSISTANT

PLANNER B
71 SF

ASSISTANT

PLANNER C
61 SF
UNISEX

RESTROOM
96 SF

CITY CLERK
99 SF
COPY
64 SF
58 SF
(N) STORAGE
24 SF
TOUCH
DOWN /
INTERN
22 SF
LAYOUT
382 SF
BREAK

ROOM / FLEX
ROOM 18 SF
TOUCH
DOWN /
INTERN
386 SF

COMMUNITY

FLEX ROOM

PLANNING /

BUILDING

FILE ROOM

SUMMARY OF WORK
• MAINTAIN RECENT RENOVATIONS TO GREATEST EXTENT
• CONVERT MEETING ROOM TO PARKS AND REC OFFICE

AND SERVICE COUNTER
• CONVERT MICROFICHE AREA TO ZOOM

ROOM/TOUCHDOWN
• BACKFILL PLANNING WORKSTATIONS INTO FORMER

ACCOUNTING WORKSTATIONS
• RECONFIGURE LOBBY AND FILE STORAGE
• NEW ADDITION INCLUDES:

1. NEW ADMIN SERVICES SECURE SUITE

2. OFFICES FOR MANAGEMENT ANALYST AND CITY
CLERK

3. WORKSTATIONS FOR ADMIN CLERK AND FINANCE/CM
ASSIST

4. UNISEX STAFF RESTROOM

5. RE-LOCATED STAFF BREAKROOM

6. TWO ZOOM ROOMS

7. TWO TOUCHDOWN STATIONS
(N) ADDITION (E) BUILDING

SKYLIGHT

FIRE SAFE

CABINETS
98 SF

CHIEF BLDG

OFFICIAL /
PLAN

CHECKER (N) OPENING

TO ADDITION
P&R

COMMUNITY
SVCS

MANAGER
REC

SPECIALIST
197 SF

MEETING
85 SF ROOM
(N) ZOOM/
TOUCH
DOWN
53 SF
(N) P&R

STORAGE
43 SF

MANAGEMENT
FILES
(N) COFFEE

DUXBURY

MEETING
ROOM
(N) 30" DEEP PLAN

REVIEW COUNTER

EXTENSION
TOUCH
DOWN /
INTERN
32 SF
TOUCH
DOWN /
INTERN

ENGINEERING

LAYOUT /

STORAGE
24 SF
TOUCH
DOWN /
INTERN
(N) 30" DEEP

CASEWORK
0' - 10"
0' - 0"
0' - 10" 0' - 0" 10' - 0"

PLANNING

COUNTER

PROGRAM TEST FIT - OPTION B - FULL BUILDING ADDITION
Town of Los Altos Hills

LOS ALTOS HILLS TOWN HALL
09/07/23 SCALE: 1/8" = 1'=0"

Arika Miller
From:

Sent:

To:

Subject:

Attachments:

M Breier
Wednesday, February 14, 2024 12:08 PM
City Council
stop proposals to build out town hall
Town.survey (1).pdf
Item 1 SA, Supplement 1
I am dismayed to see, again, that the council is considering expanding town hall at tomorrow's council meeting. I am amazed, again, at no consultation with contiguous neighbors on the idea.

The town citizens are clear on their preference for spending on Undergrounding Utilities, Better Internet Options, Lower Trash Rates and Service, and Improved Roads and Sewers. Indeed, town hall building was last and low in town survey of residents (attached.)
I think the proposal also ignores 3 society trends: work from home, low-priced office spaces, and flexible desks at headquarters . The town chambers is vastly underused for most of every month.

Please table this unpopular idea.
1

Town of Los Altos Hills
2016 Town Satisfaction SurveyFebruary 2016

2.D-Presentation

February 2016
Overview and Research Objectives
 Benchmark residents’ assessment of the current and future quality of life;
 Gauge satisfaction with Town services;
 Identify the importance of potential community improvement projects to the residents;
 Gather resident feedback on Town customer service;
 Assess residents’ feeling of a sense of community in Los Altos Hills; Understand resident satisfaction with and usage of Parks and Recreation services and programs, and perceptions of communitycenter proprosal;  Determine preferred sources of information for Town activities, events and issues; and
 Identify differences in opinions due to demographic, geographic and behavioral characteristics.

February 2016
Methodology Overview
 Data Collection Telephone and Internet Interviewing Universe 6,348 Adult residents in the Town of Los Altos Hills Fielding Dates January 28 to February 7, 2016 Interview Length 21 minutes Sample Size n=307 (phone: n=194; online: n=113) Margin of Error + 5.46% Note: The data have been weighted by respondent age and ethnicity to reflect the actual population characteristics of the adult residents in the Town of Los Altos Hills based on the 2014 ACS (American Community Survey).

Quality of Life

February 2016
Q1. Satisfaction With Overall Quality of Life(n=307)
Very satisfied

58.8%
Somewhat
satisfied

36.7%
Somewhat
dissatisfied

4.0%
Very
dissatisfied
.5%
Sat = 95.5%Dissat = 4.5%Ratio Sat / Dissat: 21.2 to 1

February 2016
Q2. Opinion on Future Quality of Life (n=307)
Better

10.7%
About the same

69.5%
Worse

15.5%
DK/NA

4.3%

February 2016
Q3. Most Important Issue Facing Town(n=307)
0% 10% 20%
DK/NA/Unsure
Other mention
Trail/Path maintenance
Put wiring underground
Education
Maintain rural community
Open space/Land management/Zoning/Building codes
Jobs/Economy
Building big homes
Crime
Growth/Development/Construction
Water/Drought/Quality
None/Nothing/No issues
Cost of living
Noise pollution/Highway/Airplanes
Roads/Infrastructure/Potholes
Traffic/Congestion

15.5%

14.9%

2.4%

2.4%

2.7%

3.1%

3.7%

3.7%

4.7%

4.8%

4.9%

5.3%

5.4%

5.5%

5.5%

6.2%

9.3%
Note: Issues that were mentioned by less than 2 percent of the residents have been added to the “Other mention” category for charting

Town Services

February 2016
Q4. Overall Satisfaction With Town Services(n=307)
Very satisfied

42.6%
Somewhat
satisfied

45.1%
Somewhat
dissatisfied

5.3%
Very
dissatisfied

3.3%
DK/NA

3.6%
Sat = 87.7%Dissat = 8.7%Ratio Sat / Dissat: 10.1 to 1

February 2016
Q5. Satisfaction with Individual Town Services(n=307)
Note: The above rating questions have been abbreviated for charting purposes. For the exact wording, please see Appendix D. The responses were recoded to calculate mean scores: “Very Satisfied” = +2, “Somewhat Satisfied” = +1, “Somewhat Dissatisfied” = -1, and “Very Dissatisfied” = -2. 012
Processing building permits
Traffic law enforcement
Providing programs for senior citizens
Neighborhood police patrols
The Town's efforts to prevent crime
Maintaining pathways
Communication between the Town and residents
Information and programs to conserve water
Providing park and recreation programs and events
Cleaning and maintaining public streets
Keeping town parks and pathways clean
Emergency preparedness
Maintaining parks and open space
Sheriff's Department 9-1-1 response time
.36
.65
.71
.78
.88
.92

1.03 1.10

1.13 1.15

1.20 1.24

1.28 1.32
Somewhat
Satisfied
Very
Satisfied
T-5 Tier 1 Tier 2 Tier 3 T-4

February 2016
Q6. Importance of Potential Town Services and Facilities(n=307) Note: The above rating questions have been abbreviated for charting purposes. For the exact wording, please see Appendix D. The responses were recoded to calculate mean scores: “Extremely Important” = +3, “Very Important” = +2, “Somewhat Important” = +1, and “Not at all Important” = 0. 0123
Building a new community center near the Town Hall
Expanding the municipal sewer system to unserved areas
Providing town maintenance of private roads
Providing high speed internet to unserved areas
Undergrounding utility lines
Providing additional Sheriff's patrol services
.74

1.24 1.32

1.62 1.66

1.69 Somewhat
Important
Extremely
Important
Not at All
Important
Very
Important
Tier 1 Tier 2 Tier 3

February 2016
Q7. Method of Contact With Town Employee or Council Member(n=307) 0% 10% 20% 30% 40% 50%
DK/NA
Other
Did not contact Town employee or council member
Other online resource
Nextdoor
Letter to Town
Town website
Public meeting
Email
Visited Town Hall
Telephone call

3.5%

1.1%

43.4%

0.6%

1.9%

3.5%

6.1%

10.5%

15.2%

22.2%

24.7%

February 2016
Q8. Satisfaction With Interaction With Town Employee or Council Member(n=163) Very
satisfied

52.7%
Somewhat
satisfied

33.4%
Somewhat
dissatisfied

4.7%
Very
dissatisfied

7.8%
DK/NA

1.4%
Sat = 86.1%Dissat = 12.5%Ratio Sat / Dissat: 6.9 to 1

February 2016
Q9. Reasons for Dissatisfaction With Contact With Town Employee or Council Member(n=20) 0% 20% 40%
Other/additional comments
Information was not helpful/useful
Did not provide an answer
Deferred the issue to another government agency
Time it took to answer question
Lack of courtesy/politeness
Problem not resolved

5.8%

3.8%

4.0%

5.1%

18.3%

25.8%

37.1%

Sense of Community

February 2016
Q10. Sense of Community(n=307)
Very strong

16.6%
Somewhat
strong

36.2%
Somewhat
weak

26.0%
Very weak

13.2%
None at all

6.0%
DK/NA

2.1%

February 2016
Q11. Sense of Community Increased or Decreased Over Past 5 Years(n=307) Increased

14.9%
Stayed the
same

62.2%
Decreased

18.4%
DK/NA

4.6%

February 2016
Q12. Importance of Sense of Community(n=307)
Extremely
important

17.4%
Very
important

39.5%
Somewhat
important

30.0%
Not too
important

9.4%
Not at all
important

3.7% DK/NA
.1%

February 2016
Q13. Town Events Attended(n=307)
0% 10% 20% 30% 40% 50%
DK/NA
Other
Leadership Conference
Hoppin' Hounds Easter Biscuit Hunt
60th Gala
Earth Day
Caroling in the Hills
Vines and Wines
Barn Lighting
Hoedown
Movie Night
Easter Egg Hunt
Pathways Run/Walk
4th of July
Town Picnic

15.3%

11.4%

2.3%

4.2%

5.9%

8.2%

10.8%

11.5%

12.3%

12.9%

13.7%

13.9%

22.3%

28.9%

47.3%

Park & Recreation

February 2016
Q14. Opinion on Town’s Open Space Areas(n=307)
Excellent

33.8%
Good

41.8%
Fair

5.9%
Poor
.5%
Very poor
.2% Not visited open space

15.5%
DK/NA

2.3%

February 2016
Q15. Opinion on Town’s Recreation Classes and Programs(n=307) Excellent

8.6%
Good

19.9%
Fair

2.6%
Poor
.5%
Not participated
in a recreation
program

66.0%
DK/NA

2.3%

February 2016
Q16. Opinion on Town’s Pathway Areas(n=307)
Excellent

25.3%
Good

40.3%
Fair

15.1%
Poor

4.0%
Very poor
.8% Not used
pathways

13.6%
DK/NA
.9%

February 2016
Q17. Reasons for Negative Rating of Open Space, Recreation Programs and Pathways(n=90) 0% 20% 40% 60% 80%
DK/NA/Unsure
Other mention
Had a bad experience/Dissatisfied
Trees need care/Preservation
Need signs
Need more open space
Trash/Debris on pathways
Animal feces
Lead to nowhere
Pathways not maintained/Uneven

10.8%

4.6%

1.2%

1.5%

3.5%

3.6%

6.2%

10.2%

13.3%

64.6%

February 2016
Q18. Opinion on Whether Town Needs More Space for Meetings/Classes/Rec Programs (n=307) Yes

19.1%
No

55.1%
DK/NA

25.7%

February 2016
Q19. Opinion on Whether Town Needs Add’lFacility for Meetings/Classes/Rec Programs (n=307) Yes, need
additional facility

16.5%
No, can be done
with existing
facilities

58.2%
DK/NA

25.3%

February 2016
Q20. Support for Addition of Community Center(n=307)
Strongly
support

15.0%
Somewhat
support

35.3%
Somewhat
oppose

17.9%
Strongly
oppose

24.3%
DK/NA

7.5%

February 2016
Q21. Preferred Uses for New Community Center(n=307)
0% 20% 40%
DK/NA
Other
Emergency operations center
Host a private gathering
Group and club meetings
Art programs and exhibits
Music or dance classes
After-school programs
Public performances
Senior service
Lectures and continuing education
Fitness and wellness programs
Would not use it

7.6%

0.8%

10.4%

13.3%

15.8%

17.4%

17.9%

18.5%

18.7%

19.0%

19.4%

31.1%

33.9%
Tier 1 Tier 2

Information Sources About Town

February 2016
Q22. Preferred Source of Information About Town Activities, Events and Issues(n=307) 0% 10% 20% 30%
DK/NA
Other
Business Times
Radio
Library email noticePalo Alto Daily Post
Website (Other)
Facebook
Nextdoor
Activity guide
Los Altos Patch
San Jose Mercury News
Word of mouth, friends or family
Postal mail
Television
Website (Los Altos Hills official site)
E-news
Direct mailers
Newsletter
Town Crier
Email

1.2%
.5%
.2%
.4%
.6%

1.3%

1.3%

2.5%

2.7%

2.8%

2.9%

3.0%

3.0%

4.3%

4.5%

5.2%

5.9%

6.3%

11.2%

16.6%

23.5%

www.godberesearch.com
California and Corporate Offices1575 Old Bayshore Highway, Suite 102Burlingame, CA 94010 Nevada Office
59 Damonte Ranch Parkway, Suite B309Reno, NV 89521Pacific Northwest Office601 108th Avenue NE, Suite 1900Bellevue, WA 98004

Arika Miller
From:

Sent:

To:

Subject:

Item 15a, Supplement 2
Mike Kirk
Wednesday, February 14, 2024 1 :42 PM
City Council
Stop the Town Hall Construction.

I Some people who received this message don't often get email from Learn wh this is im ortant I am dismayed to see, again, that the council is considering expanding town hall at tomorrow's council meeting. I am amazed, again, at no consultation with contiguous neighbors on the idea.

The town citizens are clear on their preference for spending on Undergrounding Utilities, Better Internet Options, lower Trash Rates and Service, and Improved Roads and Sewers. Indeed, town hall building was last and low in town survey of residents (attached.)
I think the proposal also ignores 3 society trends: work from home, low-priced office spaces , and flexible desks at headquarters . The town chambers is vastly underused for most of every month.

Please table this unpopular idea.

Mike and Kari Kirk
, Los Altos Hills
1

Item 15a, Supplement 3

Item 15A, Supplement 4

1 Arika Miller
From: Donny Maria
Sent: Wednesday, February 14, 2024 4:44 PM
To: City Council; Donny Condos Listing HI
Subject: Stop spending our money on more extensions
Follow Up Flag: Follow up
Flag Status: Flagged
[Some people who received this message don't oŌen get email from Learn why this is important at hƩps://aka.ms/LearnAboutSenderIdenƟficaƟon ]
Dear city council members
ᧇᧉ stop spending our property tax money in more extensions.

You are supposed to have put in sewer connecƟons for all the properƟes on the other side of 280 . Now 37 years later we’re sƟll waiƟng. Why is this?? It’s city that’s responsible for the sewers. Not home owners. Our tax $$ paid for everyone’s sewer on the side by the city hall. The city needs to hook up our sewers the same way. Why are we being penalized ???
Our uƟliƟes were supposed to have been underground 18 years ago How about you get to work on these things and stop spending our tax $ frivolously
Get internet connecƟons working beƩer get cell service in the hills. Get more security for our homes. These are things vital to owners living here.

How many council members that work here live around here ?? Are all Los Altos hills residents?? Get working in geƫng electricity that doesn’t go off for residents for 5/6 days at a Ɵme.

Make sure our water supply is clean and stays with hetch hetchy. They’ve supplied us clean good water for years. Don’t need things changed.

Please respond to my email
Thanks
Donny Marya
Sent from my iPhone
Item 15A, Supplement 5

1 Arika Miller
From: Karen Patou
Sent: Wednesday, February 14, 2024 6:23 PM
To: City Council
Subject: Expansion of Town Hall Agenda Item
Dear City Council,
I cannot believe the expansion of Town Hall is on the agenda tomorrow. This is bewildering and disturbing on a number of fronts:

There is no need for expansion and we have had this discussion a number of times over the past several years. We want to preserve what remains of the rural environment we so enjoy.

A few years ago, I sat at a hearing on this matter and town officials argued that senior programming was needed for the local seniors and local trainers needed space to teach classes. Ridiculous. At that time there was a budget surplus of $4,000,000. Those of us present suggested we use those funds to put our electrical wiring underground and/or to return the surplus to the taxpayers.

The presenters (I forget their names and what office they had) were really hot under the collar. Their arguments made no sense. We made plenty of sense. Why the high pressure? Why the mega push to spend money? Was the extra money burning holes in their pockets?
Seriously what came to mind was who was going to thoughtfully manage such a contemplated project and who was going to pocket money. Where is the oversight of money management? Why does this agenda item reappear in spite of the wishes of the local population speaking out against it?I thought we managed to squelch town hall expansion a few times over the past several years. Then there were surveys they have periodically conducted...I believe...at considerable cost.

No doubt the current budget surplus has grown. What is it now? What improvements have been made? We still have numerous power outages and spotty internet connectivity. Our garbage collection service is way too expensive. I've complained about dead wood trees and stacks of cut wood nearby which are a fire hazard by email and in person to town hall and nothing was done. My trees are nearly topping the electric wiring but PG&E won't cut them down until they actually reach the wires. And what is happening with our fire department? Do we still have one or has it merged with another town? And our burglaries? Why quibble about the cost of cameras? The last time this came up some sort of a compromise was reached of some additional but smaller build out. Since then there is always some work being done. Recently by our back pathway. I don't know what they've been doing. They've installed something and I have no idea what it is. I wonder if they've already spent money and now want to get approval for it?
All of this juxtaposed against the state of management in Town Hall. The manager was fired and then a new one came in who had been fired previously. Monies were mismanaged, staff turnover was very high, excessive staff were then hired...Am I following this correctly? I'm sorry if I'm not on top of the sequence of events and personnel issues. But the general picture is of deliberate bewilderment, subterfuge, malfeasance, or just gross mismanagement and stupidity.

I think the burden of property taxes should be an agenda item. At some point, there should be some relief given to the community. This is a real issue. Instead of worrying about seniors having a place to come for tea we will have seniors Item 15A, Supplement 7

2 exiting to a lower cost city. I don't know what that calculus is but I think my idea has merit. When they talk about the need for spending money we should raise this issue as a counter.

How is the budget surplus invested? I think this is an important point. Is it earning 4.5%-%% interest? Who oversees the money?
I hope there will be a sensible discussion tomorrow night with reasonable proposals for how the budget surplus can be put to work for the benefit of the taxpayers of Los Altos Hills.

Regards,
Karen and Gary Patou
Los Altos Hills

Item 15A, Supplement 8

1 Arika Miller
From: allan epstein
Sent: Thursday, February 15, 2024 5:06 PM
To: City Council
Cc: Arika Miller; Keren Brunner
Subject: Item 15. A. RESOLUTION APPROVING A CONCEPT DESIGN AND PROVIDING

DIRECTION TO STAFF FOR THE CIVIC CENTER IMPROVEMENTS
Mayor Mok, Vice-Mayor Schmidt, Councilmembers,
Item 15. A. RESOLUTION APPROVING A CONCEPT DESIGN AND PROVIDING DIRECTION TO STAFF

FOR THE CIVIC CENTER IMPROVEMENTS
The council should not approve the proposed resolution. Future workspace needs have not been evaluated, the workforce use of facilities are changing, cost appears excessive, and community has not had sufficient time for input. Heritage House improvements do not appear to be integrated into the decision. Should the Council wish to proceed, a public committee should be formed to evaluate needs and the most cost-effective solution.

Thank you.

Best,
Allan
Item 15A, Supplement 10

Item 15A, Supplement 11

1 Arika Miller
From: John Swan
Sent: Thursday, February 15, 2024 11:43 AM
To: City Council
Subject: Item 15A - RESOLUTION APPROVING A CONCEPT DESIGN AND PROVIDING DIRECTION

TO STAFF FOR THE CIVIC CENTER IMPROVEMENTS
Dear City Council Members,
This topic has come up many, many times over the years.....In the past I always heard it referred to as Town Hall expansion.

Here is my takeaway from where it was left off at the last discussion......"Phase 2 Town Hall Expansion Discussion"; 1). A needs assessment is needed. That should be Step 1. Identify a projection of the staff growth and the corresponding office space needed for that growth. Then present it for consideration/discussion to the public in the next step, (Step 2).
2). Step 2, look at the needs assessment from Step 1 and then define possible options on where to build the needed office space. Be creative on how we can accommodate that growth and account for technical trends now occurring like AI and remote work options. Look at other partnering opportunities, e.g. like our existing Purissima Water District colocation. For example, Foothill College may be willing to partner with us and let us build a satellite mixed-use facility on or near their campus, leveraging off of their existing infrastructure and strengthening our strategic partnership with them.
3). Last step, identify the best location for growth that is well thought out and is economically and socially sound.

Referring to this effort now as our "Civic Center", is the first time I am aware this term is used. Our existing Town Hall is in a built-out residential neighborhood and is already at capacity, in my opinion. Additional office space should be built elsewhere. We have many options available but that review needs to happen in Step 2.

Regards,
John Swan
Item 15A, Supplement 12

1 Arika Miller
From: Mark Kroot
Sent: Thursday, February 15, 2024 10:25 AM
To: City Council
Cc: Peter Pirnejad
Subject: Limit Town Hall Expansion
I am surprised to learn that the Town Council is considering expanding town hall again.

The Town citizens have been clear on their preference for spending on Undergrounding Utilities, Better Internet Options, Lower Trash Rates and Service, and Improved Roads and Sewers. Interest in expanding Town Hall has been last and low in town survey of residents.

The proposal also ignores 3 society trends: work from home, low-priced office spaces , and flexible desks at headquarters . The town chambers is vastly underused for most of every month.

Please table this unpopular idea.

Sincerely,
Mark Kroot
Item 15A, Supplement 13

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: Building Division Performance Update
FROM: Jay Bradford, Assistant Community Development Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

City Council review and receive this report on the Building Division Performance.

BACKGROUND
Over the past few months, citizens have reached out to Council Members to share their experiences with the building division and other town staff. The customer feedback revealed that some individuals encounter challenges in connecting with staff or receiving follow-ups on their submitted requests. At the request of City Council members, staff provided general updates on current building division efforts and performance in November 2023.

During the November 13, 2023, City Council meeting, town staff reported on permit activity over the last six years, covering 2018 to October 31, 2023. With the close of 2023, staff was able to tally the remaining permits, concluding with 679 permits being issued. A summary of the previously reported data and estimates is included below, with the 2023 data updated for the full year.

Staff's analysis of the data revealed robust growth trends in the demand for permitting services, with a 175% increase in overall permits issued since 2018, equating to 294 more permits per year than in 2018. Staff delved into the impact of this growth on services, highlighting that staff availability and priorities have shifted due to the increased demand. They identified contributing factors, including the building division staffing remaining relatively unchanged, a lack of technical 393
470 466
669
554
686 679
0 200
400
600
800
2018 2019 2020 2021 2022 Estimateded
based on Jan 1,
2023 to Oct 31,
2023
2023
Los Altos Hills
Building Permits Issued Per Calander Year
Item 15B Staff Report

Staff Report to City Council Page < 2 >
Building Division Performance Update
February 15, 2024
leadership in the role of the building official, new state laws affecting construction and housing, increased Building Code Standards, and shifts in industry resources. All these factors strain staff responsiveness to technical issues and the broader demands of growth.

During the presentation, staff underscored the significant time consumed by building inspection requests. They identified key opportunities to rebalance the service, emphasizing automated inspection scheduling, workflow management enhancements, acceptance of electronic submittals, mandated photovoltaic solar evaluation software (SOLAR APP+), web updates, and coordination with staff, consultants, and outside agencies. To address the specific challenge posed by inspection requests, temporary staff were brought on board for the month of December, and the permit system was configured to enable public account holders or contractors to schedule inspections through the town’s permitting portal, "eTrakit,". As the building division interacts with customers, online scheduling is actively promoted, with users receiving guidance on navigating the service. This initiative has effectively alleviated the demand on staff for this task, and efforts will persist to reinforce its effectiveness.

To focus on the service and staff’s responsiveness, the following priorities were outlined.

Short-Term Goals (1 Year)
• Staff Availability
• Automated Scheduling
• Electronic Submittals
• Workflow Management
• Solar APP+
Medium-Term (2 Year)
• Fee Schedule
• Applicant Self-Help Guides
• Code Updates
Long-Term Goals (Ongoing)
• Web Updates
• Staff, Consultant, Outside Agency Coordination
• Staff Development
• Diversifying and Improving Consultant Support
• Feedback Satisfaction Monitoring
These priorities form the basis for staff suggestions in the 2024-2025 Workplan City Council which are scheduled to be adopted on February 15, 2024, which we will discuss more in the next section with updates on the building division's progress to date.

DISCUSSION
Since the last update, staff has been engaged in various initiatives, some carried over from last year's workplan, and others outlined in the new 2024-2025 Workplan. A summary of milestones and their status is provided in "Table 1 / 2024-2025 Workplan Items Led by the Building Division." These efforts go beyond the daily responsibilities of staff, involving the implementation of new

Staff Report to City Council Page < 3 >
Building Division Performance Update
February 15, 2024
solutions, programs, guides, and workflows while managing existing procedures. Thus far, staff has focused on implementing no-cost solutions, with plans to introduce more cost-based solutions as the budget and other resources permit.

As previously reported, the division has experienced some flux in its responsiveness. Since the last update, both the consultant building inspector and the 2-day-a-week permit technician have been replaced by their respective companies to better align with their employees' needs. These new contractors will be continually evaluated for fit within the community and organizations but have proven helpful in filling in as needed. The Community Development Department underwent changes, transitioning a long-tenured planning administrative staff member to assist the new city clerk and promoting a town intern to fill the planning administrative role. Additionally, the City Manager has provided updates on staff outages, impacting multiple staff members, including those in the building staff.

Another responsiveness-related issue that has been addressed is the prior lack of consideration for all requests made to an outside agency and the associated communications needed before issuing a permit. For instance, a new construction project requires approval from various agencies, such as water agencies, Santa Clara County Environment Health (EHS), Santa Clara County Fire Department (SCCFD), and various town staff. Previously, the town only sent reviews to town staff and SCCFD, leaving the applicant responsible for coordinating with water agencies or EHS. Now, collaborative efforts are underway with these agencies to ensure projects have all the necessary building plan check approvals without requiring the applicant to manage coordination. Starting this year, new building plan check submittals and associated agency responses will be tracked within the permit database, providing up-to-date information on project status and reviews. This enhances transparency and facilitates analysis of operational trends during budgeting and fees analysis. This information is accessible through the town’s permitting portal, "eTrakit," allowing registered users or contractors to monitor building plan checks, inspection statuses, pay fees, and schedule inspections on issued permits.

Acknowledging the inevitability of processes falling short or containing errors, staff has maintained communication with the community, expressing ongoing support and efforts to enhance services. In the last quarter of 2024, staff will conduct surveys to assess the impact of their efforts and determine if adjustments or further improvements are necessary.

Table 1 / 2024-2025 Workplan Items Lead by the Building Division KEY PROJECTS/INITIATIVES MILESTONES FOR 2024-25

QUARTER OF

COMPLETIO
N
STATUS
TRAKiT & eTRAKiT Upgrades Trakit Fee Schedule Indexing 2023 Q4 Completed TRAKiT & eTRAKiT Upgrades Trakit Automated Scheduling
(online) 2023 Q4 Completed
TRAKiT & eTRAKiT Upgrades Trakit Upgrade 2024 Q1 Scheduling

Staff Report to City Council Page < 4 >
Building Division Performance Update
February 15, 2024
TRAKiT & eTRAKiT Upgrades Electronic Plan Storage 2024 Q1 Testing TRAKiT & eTRAKiT Upgrades Trakit Electronic Submittals 2024 Q1 Testing Reach Codes 2023 Adopt new reach codes for 2023
Code Cycle 2024 Q1 Pending Adoption
Deposit/Permit Tracking Report Creation of draft report 2024 Q1 Software
Setup
Underway
Permit Fee Audit Study Audit Building Permit Fees and
issues refunds if necessary 2024 Q2 Pending ASD Capacity PV Permit Streamlining - Solar
App Plus
Launch a e-permitting solution for
solar PV 2024 Q3
TRAKiT & eTRAKiT Upgrades CLSB integration (Changed due to budget. Previously 2024 Q1) 2024 Q3
TRAKiT & eTRAKiT Upgrades Trakit Automated Scheduling (online or phone app) 2024 Q4
TRAKiT & eTRAKiT Upgrades Ownership record maintenance 2024 Q4 TRAKiT & eTRAKiT Upgrades Trakit GIS integration 2024 Q4 Conduct a satisfaction survey
of Planning/ Development
services in the past three years
Conduct a satisfaction survey of
Building and Planning review
process to identify needed areas of
improvement
Q4 2024
Cost for Service Study
Complete a Cost for Service Study
which is the basis to evaluation new
fees
2025 Q1 Pending ASD
Capacity
New Building Permit Fee
Schedule
Update the Town's Building Fee
Schedule in line with the new COS
Study
2025 Q2 Pending ASD
Capacity
Impact Fees Assessment
Complete an assessment of current
impact fees as the basis to assess
whether new or revised fees are
warranted
2025 Q4 Pending ASD
Capacity
Reach Codes 2025 Adopt new reach codes for 2025
Code Cycle 2025 Q4
Green House Gas Inventory Complete a Green House Gas
Inventory to track GHG Emissions Ongoing 2022 Report Wrapping Up

Staff Report to City Council Page < 5 >
Building Division Performance Update
February 15, 2024
Heat Pump Rebates Continue to offer rebates for the
instillation of Heat Pumps Ongoing Ongoing
Electrification Assessments Continue to offer rebates for electrification assessments Ongoing Ongoing
Currently, responsiveness within the building division is evaluated through various metrics, such as the number of permits issued, the duration from application to permit issuance, and the daily count of conducted inspections. The reliability of these metrics hinges on accurate data collection.

Historically, the town has not consistently tracked data, impeding the ability to gauge performance, especially given the limited staff capacity. For instance, when a staff member is absent, as happened for over a week last month, service delivery is adversely affected. Modifications implemented at the beginning of the year aim to improve data tracking, introducing new metrics.

Alongside the existing metrics, these new measures encompass the time taken to process a permit application, duration for each reviewer to complete a building plan check, and the number of reviews required for project approval.

Generally, processing a completed permit application and distributing it for building plan check takes 2-5 days. The response times for building plan checks from consultants have been consistently under 10 days for new submittals and 5 days for revisions. Once all building plan checks are approved the project, permit issuance typically takes 2-5 days. Inspection requests are promptly accommodated within 2 days or 48 hours. The customer assistance philosophy prioritizes walk-ins, followed by phone calls, and then emails, with the goal of assisting everyone within 24 to 48 hours with emails sometime falling to 3-4 days. Recognizing the need for improvement in the phone system, a planned upgrade is on the City Manager's agenda for later this year. In the meantime, staff remains accessible through email and walk-ins. As the permitting systems are refined for performance measurement and operational efficiency, ongoing reporting on performance will be provided.
2024-25 CITY COUNCIL WORK PLAN:

The updates on the building division’s goals and operations are part of the 2024-25 City Council Work Plan and will help the City Council track progress. The division’s goals fall under the Priority Area, Increase Effective Service Delivery & Governance.

FISCAL IMP ACT
Although there is no fiscal impact to the Town associated with this report, the Building Division's operations will be considered, as with all city operations, as part of the annual budgeting process.

1999 Harrison Street, 9th Floor
Oakland, California 94612
tel (510) 808-2000
fax (510) 444-1108
www.meyersnave.com
Steven Mattas
[email protected]
Kimia Mahallati
[email protected]

M E M O R A N D U M
DATE: February 9, 2024
TO: Mayor Mok and City Council
FROM: Steve Mattas, City Attorney
By: Kimia Mahallati
RE: Remote Meeting Attendance Policy
I. Introduction
The purpose of this memorandum is to advise the City Council regarding Brown Act provisions related to remote meeting attendance (i.e, Zoom or teleconference) for Council appointed standing committees. We are providing this advice in light of what we understand have been some requests by standing committees to allow remote participation. This memorandum first discusses the legal requirements that members of legislative bodies must abide by in order to attend meetings remotely. It then discusses the Town’s policy regarding remote meeting attendance and provides some of the rationale behind it. Finally, this memorandum includes a brief discussion of proposed Assembly Bill 817, which, if adopted, would allow more flexibility with regards to who may utilize remote meeting provisions than is currently provided for within the Brown Act. The Town may desire to take a position on AB 817 and advise the state legislature of the Town’s position.

II. Remote Meeting Options Under the Brown Act
The Brown Act currently allows members of legislative bodies including standing committees to use audio and/or video teleconferencing to meet, deliberate, and take public comment pursuant to either the original Brown Act teleconferencing provisions (Gov. Code § 54953(b)) or the procedures provided by Assembly Bill (“AB”) 2449 (§ 54953(f)). Each set of procedures requires at least a quorum of the members to participate from locations within the Town’s boundaries and that there be a two-way audio/visual setup between the quorum’s location and the remote participant. These provisions shall remain effective until January 1, 2026.

The original Brown Act provisions (§ 54953(b)) require that all remote locations from which a legislative body member is participating are made available for the public to attend and provide a means to allow public comments to be made at those locations. This requirement

To: Mayor Mok and City Council
From: Steve Mattas, City Attorney
Re: Remote Meeting Attendance Policy
Date: February 9, 2024
Page: 2
applies to private residences, hotel rooms, and similar facilities, the meeting area of which must remain fully open and accessible throughout the meeting.

AB 2449 allows for a public agency to dispense with the standard Brown Act requirements of making all teleconference physical locations open and accessible to the public as long as the location of the quorum is clearly identified and made open for public attendance and participation, and as long as the member outside of the quorum wishing to participate remotely can demonstrate a need under one of the following circumstances:

1. Just Cause. The member notifies the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for “just cause,” defined as: (a) A childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely, (b) contagious illness that prevents a member from attending in person, (c) a need related to a physical or mental disability as defined by statute, or (d) travel while on official business of the legislative body or another state or local agency.

The “just cause” exemption may be used no more than for two meetings per calendar year.
- OR –

2. Emergency Circumstances. The member requests the legislative body to allow them to participate in a meeting remotely due to “emergency circumstances” and the legislative body takes action to approve the request. The legislative body must request a general description of the circumstances relating to the members’ need to appear remotely at a given meeting. An emergency circumstance is defined as a physical or family medical emergency that prevents a member from attending in person.

Members of a legislative body may not use AB 2449’s teleconference procedures to attend meetings remotely for a period of more than three consecutive months or 20% of the regular meetings within a calendar year, or more than two meetings if the legislative body meets fewer than 10 times per calendar year.

III. Town’s Policy Regarding Remote Meetings
It is currently the Town’s policy that only members of the City Council or the Planning Commission may utilize the Brown Act’s teleconferencing provisions at any given time. Town committees may utilize a hybrid model using an electronic device (computer/tablet/phone) for members of the public to participate, but committee members are not eligible to attend meetings via teleconferencing. Committee members must be physically present at all committee meetings in order to participate and vote.

To: Mayor Mok and City Council
From: Steve Mattas, City Attorney
Re: Remote Meeting Attendance Policy
Date: February 9, 2024
Page: 3
We understand that part of the rationale for this policy is that the City Council and the Planning Commission meet in the City Council Chambers, which has been upgraded to allow for members of the public to attend in person or virtually using a teleconferencing program such as Zoom. The Town has dedicated staff to attend to the audio and visual teleconferencing needs within Council Chambers. Given that the Town’s committees run their own meetings, staff is not required to attend and assist the Town’s committees with any technical knowledge of Zoom or any other teleconference program or platform the Town may utilize.

The City Manager’s office has advised that if the committees were to be allowed to operate through remote meetings, the Town would need to hire supplemental staff to run the meetings in a manner that is compliant with the Brown Act requirements for noticing the meetings and establishing two-way audio/visual technology, as set forth above. Committee members would also need to ensure that the locations they plan on remotely participating from are equipped to be compliant with the Brown Act’s teleconferencing requirements, including that the meeting location is within the Town’s jurisdiction and, if applicable, that the location is made open and available to the public.

IV. Proposed Assembly Bill 817
One option the City Council may desire to consider as it determines whether to modify the Town’s policy related to remote meeting attendance for committees is whether to support proposed Assembly Bill 817. AB 817 would provide a narrow exemption under the Brown Act for advisory bodies such as the standing committees to conduct remote meetings with fewer restrictions. Specifically, AB 817 would authorize subsidiary bodies, such as the Town’s standing committees, to use two-way teleconferencing provisions to meet, without having to post the physical locations of its members, would not necessitate the assertion of a “just cause” or “emergency circumstance,” and would not require the remote location to be made available to the public, as long as members of the public are given the opportunity for all persons to attend and address the standing committees directly via a call-in option or via an internet-based service option. In order to use the teleconferencing pursuant to this proposed legislation, the legislative body that established the standing committee would first have to make certain findings that consider the circumstances of the standing committee, that teleconferencing would enhance public access to standing committee meetings, and teleconferencing the standing committee meetings would promote the attraction retention and diversity of its members. If passed, AB 817 would provide flexibility for some standing committees to allow remote participation without increasing the time commitment required by staff. The City Council may desire to take a position in support of AB 817.

Item 19A Attachment 1