Los Altos Hills City Council
February 15, 2024

1 City Council Regular Meeting Agenda
February 15, 2024

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/February15CCMeetingLAH
Webinar ID: 856 8002 5118
Passcode: 94022
Public testimony will be taken at the direction of the mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, February 15, 2024, at 5:30 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
February 15, 2024

1. CALL TO ORDER (5:30 P.M.)

2. ROLL CALL

3. PUBLIC COMMENT (Public Comment is Limited to the Closed Session Items)

4. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. Public Employee Performance Evaluation and Public Employment (Pursuant to Government Code Section 54957) Position – City Attorney B. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Peter Pirnejad
Unrepresented Employee: City Attorney

5. RECONVENE IN OPEN SESSION

6. REPORT OUT OF CLOSED SESSION

7. ADJOURN CLOSED SESSION

8. CALL TO ORDER (6:00 P.M.) OPEN SESSION

9. ROLL CALL

10. PLEDGE OF ALLEGIANCE

11. AGENDA REVIEW

12. PRESENTATIONS AND APPOINTMENTS
A. Recognition of the 2023 Synopsys Championship Winners for Los Altos Hills B. Presentation from the Los Altos Hills Amateur Radio Club

13. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

14. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes – January 11, 2024 B. Approval of Special City Council Meeting Minutes- January 11, 2024 C. Approval of Special City Council Meeting Minutes- January 18, 2024 D. Approval of Regular City Council Meeting Minutes- January 18, 2024

3 City Council Regular Meeting Agenda
February 15, 2024
E. Approval of Special City Council Meeting Minutes- January 23, 2024 F. Review of Disbursements: December in the amount of $1,910,498.41 (Staff: S. Hong) G. Approval of Treasurer’s Report for the Month Ended December 31, 2023 (Staff: S. Hong) H. Consideration of an Ordinance (Second Read) of the Town of Los Altos Hills Repealing and Replacing Chapter 1.10 (Green Building Standard Code) of Title 8 of Los Altos Hills Municipal Code and Adopt by Reference Local Amendments that add Local Energy Reach Code Requirements for New and Existing Residential Buildings. (Staff: J.

Bradford)
I. Consideration of a Resolution Adopting an A.I. Use Policy for the Town of Los Altos Hills (Staff: C. Einfalt)
J.Consideration of a Resolution Approving Revised Job Descriptions for the Community Services Series Positions of Recreation Specialist, Community Services Coordinator, Community Services Supervisor, and Community Services Manager (Staff: C. Einfalt) K. Consideration of Resolution Approving City Council Work Plan for 2024-2025 (Staff: C.

Einfalt)
L. Consideration of a Resolution Authorizing the City Manager to Update the Standard Purchase Order for Fiscal Year 2023-2024 in an Amount Not to Exceed $6,559,432 (Staff:

P. Pirnejad)
M.Consideration of a Resolution Accepting Open Space Easement Agreement at 13021 N Alta Lane; Lands of Liaoning Benefit Investments, LLC; File #SD23-0024 (Staff: B.

Evanson)
N. Consideration to hold a Special City Council Meeting on Monday, April 15, 2024, and cancel the Regular City Council Meeting on Thursday, April 18, 2024, for City Leaders Summit (Staff: A. Miller)
O. Receive and Accept Memo on Fiscal Year 2023-2024 Mid-Year Budget Recap (Staff: S.

Hong)

15. ONGOING BUSINESS
A. Consideration of a Resolution Approving a Concept Design and Providing Direction to Staff for the Civic Center Improvements (Staff: W. Kim) B. Review and Receive a Building Division Performance Update (Staff: J. Bradford)

16. PUBLIC HEARINGS

17. NEW BUSINESS
A. Review of current Brown Act Regulations as they relate to remote meeting participation for Commissions and Committees (Staff: S. Mattas)

4 City Council Regular Meeting Agenda
February 15, 2024
B. Consideration of Professional Legal Services Agreement with Redwood Public Law (Staff: P. Pirnejad)

18. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Administrative Services Director
E. Public Works Director
F. City Manager

19. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Review of Current City Council Ad Hoc Committee Appointments (Staff: A. Miller) B. Report by the Undergrounding Subcommittee (Council Member Tyson) C. Report from Council Ad Hoc Committee on Residential Burglaries (Council Member Tankha and Council Member Tyson)
D. Status Reports from All Council Members on Committee Liaison Assignments and Outside Agencies Activities

20. COUNCIL, COMMISSION, AND COMMITTEE INITIATED ITEMS

21. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.
5593066.1

Los Altos Hills Amateur
Radio Club
Presentation to the LAH Town Council
15 February 2024
Item 12B

Ham radio is essential to the Town
➢ Since the dissolution of the Emergency Communications Committee (ECC), no LAH group is focused on emergency ham radio communications ○ EPRC charter is different, and it doesn’t have the ability to recruit and train ham operators or maintain the Town’s EOC radio room equipment
➢ Town’s EOC radio room is not currently maintained nor staffed ○ A weak link in the Town’s emergency preparedness planning ➢ No central LAH ham radio community since dissolution of ECC ○ Local ham radio network run every Monday night so hams can test their equipment and maintain skills
○ On volunteer basis, Neil Katin ensures network is run by recruiting an operator for each week’s net but individual participation is limited
2

Introducing the LAHARC
➢ Club established to serve hams in the Town and in the LAHCFD ○ Open to anyone 15 years and older interested in ham radio ○ Website: www.lahhams.com
➢ California nonprofit
○ Has EIN tax ID
○ Draft bylaws available at https://l.lahhams.com/bylaws ➢ Acting officers and directors
○ Bill Lattin, President - EPRC Associate Member, CERT Supervisor ○ Neil Katin, Treasurer - EPRC Associate Member, CERT Supervisor, SCC ARES-RACES EC ○ Dave Stewart, Director - EPRC Secretary, CERT Supervisor 3

Club Goals
➢ Encourage/develop a vibrant ham radio community within the Town and LAHCFD ➢ Provide a social and educational environment to meet fellow hams and learn about various radio technologies
➢ Underpin emergency communications functions for the Town ○ Provide ham operators to CERT for events such as July 4th Parade, drills, etc ○ Identify and train interested members on the operation and maintenance of the Town’s radio room equipment
■ These members would staff radio room in an emergency and also for Town/CERT and Town/County drills
○ At some point in the future, Club may take over repeater maintenance/operation from the LAH Emergency Group
4

What we need from the Town
➢ Continue to provide meeting location (thank you!)
➢ Continue to support Club outreach activities to the LAH/LAHCFD ham radio community to grow its membership
○ City Manager’s Weekly report, Our Town articles, etc
➢ Provide 24 hour access to identified/qualified club members to the EOC radio room ➢ Provide up to $1000/year in funding to be spent on: Town radio room equipment and software upgrades; member education & training; member meetings & outreach expenses ○ Note: for desired/necessary radio room equipment/infrastructure upgrades over $750, Club will present upgrade recommendations to the EPRC
○ EPRC will review and determine if they should be sent to Town Council for action 5

Action required
➢ We request the Town Council support the
the LAHARC to ensure this critical
emergency communications resource is
available when needed
➢ Thank you!
6

Background Information
7

What is Ham Radio?
➢ Small fixed and portable radios which can be used to transmit voice or data over distances from few miles to thousands of miles
➢ FCC license is required for individuals and “stations” to operate ➢ Provides resilient communications
○ Doesn’t rely on cell towers or the availability of the internet ○ Battery/car/generator backup power
○ The more licensed operators with radios, the more resilient the system ➢ Santa Clara County and State of California EOCs all have ham capability integrated into their emergency operations plans for emergency services coordination
➢ LAHCFD CERTs use ham radios for critical infrastructure and Town surveys 8

Town’s historical use of ham radio
➢ In event of cell/internet failure, Town relies on ham radio to provide ○ Emergency comms from Town EOC to County and State
○ Comms between the Town EOC and its CERT team based at Foothill College ➢ Town recognized importance of ham radio and established the Emergency Communications Committee (ECC) in 2000
○ ECC equipped, staffed and managed Town’s ham radio room in the Emergency Operations Center
○ ECC also built and managed other infrastructure such as the local ham radio repeaters which facilitate local operation
9

City Council Special Meeting Minutes
January 11, 2024
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, January 11, 2024 at 5:00pm
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present:

Absent:

Staff:

Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha None
City Manager Peter Pirnejad, City Attorney Steve Mattas, Public Works Director WooJae Kim, Community Development Director Brad Evanson, City Clerk Arika Birdsong-Miller, Administrative Clerk Keren Brunner CALL TO ORDER (5:00 P.M.) OPEN SESSION

1. Roll Call – All City Council Members were present.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no Public Comments.

3. ADJOURNED TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

The City Council adjourned to Closed Session at 5:08pm to consider the following:

A. CLOSED SESSION: Conference with Legal Counsel- Anticipated Litigation (Pursuant to Government Code Section 54956.9(d)(2)
Significant Exposure to Litigation- One case

4. ADJOURN
The meeting adjourned at 6:20pm and there was no reportable action resulting from the Closed Session.

Respectfully submitted,
Arika Birdsong-Miller
Item 14A 01.11.24 Draft Minutes

Los Altos Hills Special City Council Meeting Minutes Page 1 Thursday, January 11, 2024
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, January 11, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present:

Absent:

Staff:

Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha None
City Manager Peter Pirnejad, City Attorney Steve Mattas, Public Works Director WooJae Kim, Community Development Director Brad Evanson, City Clerk Arika Birdsong-Miller, Administrative Clerk Keren Brunner CALL TO ORDER (6:00 P.M.) OPEN SESSION
A. Roll Call – All City Council Members were present.

B. Pledge of Allegiance

1. PUBLIC COMMENT
There were no Public Comments.

2. STUDY SESSION
A. Annual Reports by the Town of Los Altos Hills Planning Commission and Standing Committees on 2023 Accomplishments and Proposed Work Plan for 2024-2026.

Terry Kearney, Chair of the Emergency Preparedness and Response Committee, presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Rajiv Bhateja, Chair of the Community Relations Committee, presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Rajiv Bhateja, Chair of the Technology Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Peter Brown, Chair of the Environmental Design and Protection Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Anand Ranganathan, Chair of the Environmental Initiatives Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Allan Epstein, Chair of the Finance and Investment Committee presented the annual Item 14B 01.11.24 Draft Minutes

Los Altos Hills Special City Council Meeting Minutes Page 2 Thursday, January 11, 2024
report and proposed work plans for 2024-2026. No Council action was taken.

Duffy Price, Chair of the History Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Anita Baldwin, Chair of the Open Space Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Joe Mitchell, Chair of the Pathways Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Jasmeen Pombra, Chair of the Parks and Recreation Committee presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Alisa Bredo, Chair of the Planning Commission presented the annual report and proposed work plans for 2024-2026. No Council action was taken.

Mayor Mok thanked all the volunteers and presenters for their hard work in preparing the work plans.

3. ADJOURN
The meeting adjourned at 8:20 pm
Respectfully submitted,
Arika Birdsong-Miller

ITEM 14C 01.18.24 Draft Minutes
1 City Council Special Meeting Minutes
January 18, 2024
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, January 18, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Miller, Assistant to the City Manager Cody Einfalt
CALL TO ORDER (5:00 P.M.)

1. ROLL CALL
Mayor Mok called the meeting to order at 5:02 p.m.

2. PUBLIC COMMENT
Rajiv Bhateja, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Jitze Couperus, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Duffy Price, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Lew Jamison, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Frank Lloyd, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Anand Ranganathan, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Birgitta Indaco, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Jim Lai, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

ITEM 14C 01.18.24 Draft Minutes
2 City Council Special Meeting Minutes
January 18, 2024
Michelle Raffin, Los Altos Hills, spoke in support of appointing Allan Epstein to the Los Altos Hills Finance and Investment Committee.

3. NEW BUSINESS
A. Consideration of Appointment of Allan Epstein to the Los Altos Hills Finance and Investment Committee.

Mayor Mok introduced the item.

Council discussion ensued.

MOTION MADE AND SECONDED: Council Member Swan moved to appoint Allan Epstein to the Los Altos Hills Finance and Investment Committee. The motion was seconded by Council Member Tankha.

MOTION PASSED 3-2:

AYES: Mok, Swan, Tankha
NOES: Schmidt, Tyson
ABSTAIN: None
RECUSE: None
ABSENT: None
Allan Epstein, Los Altos Hills, thanked everyone who came to support him and apologized to anyone who was troubled by his comments. He is happy to continue to serve on the Los Altos Hills Finance and Investment Committee.

4. ADJOURN
The meeting was adjourned at 5:52 p.m.

Respectfully submitted,
Arika Birdsong-Miller
City Clerk

1 City Council Regular Meeting Minutes
January 18, 2024
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, January 18, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present:

Absent:

Staff:

Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha None
City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Assistant to the City Manager Cody Einfalt, Assistant Community Development Director Jay Bradford, Senior Planner Elaine Ling, Associate Planner Jeremy Loh, Public Works Director WooJae Kim

1. CALL TO ORDER (6:00 P.M.)
Mayor Mok called the meeting to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

3. AGENDA REVIEW
MOTION MADE AND SECONDED: Vice Mayor Schmidt voted to approve the agenda as presented. The motion was seconded by Council Member Swan.

MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

4. PRESENTATIONS AND APPOINTMENTS
There were no presentations or appointments.

5. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now.

Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker.

California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be Item 14D 01.18.24 Draft Minutes

2 City Council Regular Meeting Minutes
January 18, 2024
referred to staff for appropriate action, which may include placement on the next available agenda.

A. Public Comment
Anand Ranganathan, Los Altos Hills, thanked the Council for reappointing Allan Epstein to the Finance and Investment Committee.

6. CONSENT CALENDAR
Council Member Tankha asked to remove Item 6.E for clarification. City Manager Pirnejad explained that the money would not be spent unless needed. Council Member Tankha noted it was important to recruit replacement staff as quickly as possible and to keep Council apprised of funds spent.

MOTION MADE AND SECONDED: Council Member Tyson moved to approve the Consent Calendar. The motion was seconded by Council Member Swan.

MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of Special City Council Minutes of December 14, 2023.

B. Review of Disbursements for November in the amount of $1,780,738.32.

C. Approval of Treasurer’s Report for the Month Ending November 30, 2023. (Staff: P.

Pirnejad)
D. Request to Cancel All City Council Meetings for August 2024. (Staff: A. Miller) E. Resolution 01-24 Appropriating $150,000 from Reserves to Fund Staff Augmentation Services. (Staff: P. Pirnejad)

7. ONGOING BUSINESS
A. Resolution 02-24 Authorizing Staff Resources to Update the Master Pathway Plan to Include Maple Leaf Court to Middle Fork Lane Path and Add this Task to the 2024- 2025 Council Work Plan. (Staff: W. Kim)
Public Works Director Kim presented the item.

Council asked questions and received answers.

3 City Council Regular Meeting Minutes
January 18, 2024
Council discussion ensued.

MOTION MADE AND SECONDED: Council Member Swan moved to approve Resolution 02-24 Authorizing Staff Resources to Update the Master Pathway Plan to Include Maple Leaf Court to Middle Fork Lane Path and Add this Task to the 2024- 2025 Council Work Plan. The motion was seconded by Vice Mayor Schmidt.

MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
As Item 8. Public Hearing could not be heard before 7:00 p.m., it was moved to the end of the agenda.

9. APPOINTMENTS TO COMMITTEES AND OUTSIDE AGENCIES
A. Appointments to Committees and Outside Agencies. (Staff: A. Miller) City Clerk Miller presented the item.

Council discussion ensued.

MOTION MADE AND SECONDED: Vice Mayor Schmidt to approve the 2024 Appointments to Committees and Outside Agencies as shown below. Council Member Swan seconded the motion.

Town Standing Committee 2023
Council Liaison
2024
Council Liaison
Public Art (2nd Mon/month – 5:00 PM) Schmidt Schmidt
Community Relations (4th Tues/month – 7:00 PM) Schmidt Tankha Emergency Preparedness & Response (1st Tues/month - 6:00 PM) Schmidt Schmidt Environmental Design & Protection (2nd Tues/month – 5:45 PM) Tankha Tankha Environmental Initiatives (2nd Thurs/month – 6:30 PM) Tyson Tyson Finance/Investment (1st Mon/month – 4:00 PM) Swan/Mok Mok/Schmidt History (3rd Tues/month – 3:30 PM) Swan Swan
LA/LAH Joint Comm. Volunteer Service Awards (As Needed) Tyson Swan LA/LAH Senior Commission (1st Mon/month – 3:30 PM) Tyson Tyson LA/LAH Library Commission Schmidt Schmidt
Open Space (2nd Thurs/month – 9:00 AM) Schmidt Schmidt
Parks and Recreation (3rd Mon/month – 5:30 PM) Mok Mok

4 City Council Regular Meeting Minutes
January 18, 2024
Town Standing Committee 2023
Council Liaison
2024
Council Liaison
Pathways (4th Mon/month – 7:00 PM) Swan Swan
Technology Committee (Time/Date TBD) Mok Mok
LAH Emergency Council
(Ordinance 550 states: Mayor or as alternate Vice Mayor) Swan/Mok Mok/Schmidt Outside Agencies 2023
Council Liaison
2024
Council Liaison
Association of Bay Area Governments (ABAG)
(3rd Thurs/Every Other month) Tankha Tankha
North County Library Authority (4 times/year – no fixed schedule) Schmidt Schmidt Joint Powers Authority Board (Library) Schmidt Schmidt
Valley Transportation Authority (VTA) Board Group 2
(1st Thurs/month – 5:30 PM) Tyson Tyson
VTA Policy Advisory Group
(2nd Thurs/month – 4:00 PM. Alternate is ok.) Swan/Tyson Tyson/Swan SCVWD Water Commission (4th Wed/month, quarterly – 12:00 PM) Schmidt Schmidt Santa Clara County Cities Association Board
(2nd Thurs/month – 7:00 PM. No July meeting) Mok Mok
Los Altos Hills County Fire District (3rd Tues/month – 7:00 PM) Tyson/Tankha Tyson/Tankha CHAC JPA (4th Wed/month – 4:30 PM. No meeting July or December) Tyson Tyson Silicon Valley Clean Energy Authority (2nd Wed/month – 6:00 PM) Tyson/Schmidt Tyson/Swan MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

10. STAFF REPORTS
A. City Attorney
No report.

B. City Clerk
City Clerk Miller reported that the new PRA Software, Next Request, will streamline the PRA process will be implemented in the next month.

5 City Council Regular Meeting Minutes
January 18, 2024
C. Community Development Director
Community Development Director Evans explained that his department has been publicizing the new Leaf Blower Ordinance since last fall, culminating in postcards being mailed out to all residents in town. This has allowed us to continue the education process on the new regulations before people get back into heavy usage of leaf blowers.

Director Evans further explained that Senior Planner Elaine Ling has tendered her resignation. She has been a valuable member of the Community Development Team, helping lead both the Housing Element Update and the permanent SB 9 ordinance adoption, and we wish her success in her new endeavor. He said he will be working with the other planners in Community Development to ensure that Elaine’s projects continue to be processed while we explore options with the Town Manager and ASD staff.

D. Public Works Director
Public Works Director Kim explained that with the Council’s approval to purchase a bucket truck back in October 2023, staff was able to quickly procure the bucket truck. The town received the equipment on December 29. Staff appreciates Council’s continuous commitment to support staff with the necessary equipment for maintenance work. Equipment as such would normally take over a year to procure, but they were able to get the equipment in two months. The Public Works maintenance team is getting trained to operate the equipment for aerial work, and the equipment will go through the necessary certification process.

Also, the final design projects for the Heritage House Upgrade and Corporation Yard Locker Room projects kicked off in January. The architectural firms hired for the projects are actively working on gathering data and finalizing the concept designs.

Staff will continue to work with committees and update the Council. If all goes well, both projects could start construction in 2024.

For the Pathway Fee Nexus Study project, staff is gathering up the pathways data for past few years to share with the consultant. Staff will be working closely with the Pathways Committee and Finance and Investment Committee on this project.

E. City Manager
January 23rd CC Goal Setting
The annual City Council goal setting meeting will take place on Tuesday, January 23, 2024. At this point all the committees, council, and staff have been heard, incorporated, and included into the process. The plan is hefty but is manageable given staff resources and budget availability.

6 City Council Regular Meeting Minutes
January 18, 2024
Council Chambers AV Project
The work has commenced and once we complete our goal setting meeting on January 23, the crew will be fully committed to getting as much done as possible until our next meeting on February 1, 2024.

Battery Backup Project Update
The town passed its inspection with PG&E for the Battery Energy Storage System CIP. This is good news – the construction fencing will be taken down soon between the Council Chambers and the heritage house.

We are one step closer to turning on the system and having the Town Hall operate on battery and solar power. Look out for news on a ribbon cutting event soon.

Residential Burglary Update
Thanks to the cooperative work of our County Sherriff, we have seen a decline in the number of residential burglaries. According to our county the numbers per quarter were:

Q1 - 18
Q2 - 15
Q3 - 18
Q4 - 10
Some positive trends that we believe have led to the lower numbers include the increase of neighborhood watch from 10 to almost 20 groups, increased SCCSD patrols and response to calls for duty, the apprehension of a number of suspects involved in crimes in and around LAH, the private security, ALPRs, and community awareness and vigilance.

Town Events
Join Us for a Night of Fun and Games!
Saturday, February 17, 2024
Time: 7-9 p.m.

Location: Town Hall
Drive-Thru Shred Event
Saturday, March 23, 2024
Time: 8-11 a.m. or until the truck is full
Location: Town Hall Parking Lot
21st Annual Hoppin’ Hounds Biscuit Hunt
Saturday, March 30, 2024
Time: 9-10:30 a.m.

Fee: $10 per entry
Location: Bryne Preserve

7 City Council Regular Meeting Minutes
January 18, 2024
Service Levels Due to Illness
We have been experiencing a surge in COVID and related flu infections in Town Hall leading to a number of absences that have affected service levels. The town is doing their best to keep up with calls and counter and although we have not received any complaints, it is important to recognize the hard work of those remaining to serve the community as we wish a speedy recovery to those that are trying to get well.

Cal-ICMA Incoming President Elect
He has been selected by my peers of city managers throughout California as the president elect of Cal-ICMA. This is a huge vote of confidence and opportunity to advance the profession and my standing throughout California as a Professional City Manager.

Cal-ICMA’s mission is to strengthen the quality of local government in California, in cooperation with ICMA and other California local government professional associations, to promote local government professional management in a variety of ways including training, networking, maintaining standards of professional conduct and resource sharing.

His responsibilities include public speaking in various events I would normally attend and attending board meeting, most of these are online.

11. REPORTS FROM COUNCIL LIAISONS OF STANDING COMMITTEES, AD

HOC COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Report by the Undergrounding Subcommittee (Council Member Tyson) No report.

B. Residential Burglaries Ad Hoc Committee (Council Member Tankha and Council Member Tyson)
Council Member Tankha stated that the numbers for burglaries in the town are decreasing and stated that she attended a public safety event that provided tips on home safety as well as fire safety.

C. Status Reports from All Council Members on Subcommittee and Outside Agencies Activities.

Council Member Tyson thanked Council for the reappointments to the boards, especially since he was elected as Vice-President of the Silicon Valley Clean Energy Authority.

Council Member Swan - No report.

Council Member Tankha - No report.

8 City Council Regular Meeting Minutes
January 18, 2024
Vice Mayor Schmidt stated that at the February Council Meeting we will be seeing a proposal to reinstate that Ham Club for Emergency Communication.

Mayor Mok explained that all the Ad Hoc Committees should be discussed amongst Council to determine which committees are still active and which ones to sunset.

Assistant to the City Manager Cody Einfalt listed the ad hoc committees that have not been sunset.

Council took a brief break at this time and returned to Open Session at 7:00 p.m.

8. PUBLIC HEARING
A. Introduction of Ordinance 611 (First Reading) of the Town of Los Altos Hills Repealing and Replacing Chapter 1.10 (Green Building Standard Code) of Title 8 Los Altos Hills Municipal Code and Adopt by Reference Local Amendments that add Local Energy Reach Code Requirements for New and Existing Residential Buildings. (Staff: J. Bradford)
Assistant Community Development Director Jay Bradford presented the item.

Council asked questions and received answers.

Council discussion ensued.

Mayor Mok opened the Public Hearing.

Mike Salameh, Los Alto Hills, Member, EIC, spoke about the key objectives of the EIC and how the 2019 Reach Code drastically reduces greenhouse gas emissions in new construction. The proposed modification applies the same electrification rules to major remodels, which are much more numerous than brand new construction.

Allan Epstein, Los Alto Hills, was unclear how the town has any authority to regulate emissions.

City Attorney Steve Mattas explained.

Anand Raganathan, Los Alto Hills, said he was happy that Council was discussing this item and would be even happier when the ordinance was adopted.

Kjell Karlsson, Los Alto Hills, said he was not commenting on the merits of this but is concerned about the way the court hammered the City of Berkeley.

Mayor Mok closed the Public Hearing.

Council discussion continued.

9 City Council Regular Meeting Minutes
January 18, 2024
MOTION MADE AND SECONDED: Council Member Tyson moved to waive reading beyond the ordinance title and Introduce Ordinance 611 of the Town of Los Altos Hills Repealing and Replacing Chapter 1.10 (Green Building Standard Code) of Title 8 Los Altos Hills Municipal Code and Adopt by Reference Local Amendments that add Local Energy Reach Code Requirements for New and Existing Residential Buildings. The motion was seconded by Council Member Swan.

MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Council Members present.

The meeting was adjourned at 7:30 p.m. in memory of Scott Overstreet, beloved member of the community and Chair of the Emergency Communications Committee. His call sign, N6NXI, is now silent.

Respectfully submitted,
Arika Birdsong-Miller
City Clerk

1 City Council Special Meeting Minutes
January 23, 2024
Town of Los Altos Hills
City Council Special Meeting Minutes
Tuesday January 23, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present:

Staff:

Mayor Stanley Mok, Vice Mayor Lisa Schmidt, Councilmember Linda Swan, Councilmember Kavita Tankha, and Councilmember George Tyson City Manager Peter Pirnejad, Planning Director Sofia Mangalam, Public Works Director WooJae Kim, Maintenance Superintendent Michael Schloetter, Assistant to the City Manager Cody Einfalt, City Clerk Arika Birdsong-Miller CALL TO ORDER (10:00 A.M.)
A. Roll Call- All City Council Member were present.

B. Pledge of Allegiance
Mayor Mok called the meeting to order at 10:00 a.m.

1. STUDY SESSION ON COUNCIL PRIORITY SETTING AND 2024-2025

WORK PLAN
A. Introductory Remarks
City Manager Peter Pirnejad provided introductory remarks.

Facilitator Dan Rich, Renne Public Management Group, San Francisco, introduced the agenda and ground rules for the day, as well as the foundational principles for goal setting.

City Manager Pirnejad explained the following:

In order to accomplish the priorities of the Council in an orderly and effective manner the Town goes through a comprehensive goal-setting process followed by a budgeting exercise every year. As has been the case over the past two years the Council has undertaken a goal-setting process in January with feedback coming from the Council, Committees, and staff. This has been a comprehensive and collaborative process that involved multiple stakeholders and ultimately the formation of a draft work-plan that reflects the priorities of the Council for the coming year. This year we went through a similar process with some learnings over the past year.

Item 14E 01.23.24 Draft Minutes

2 City Council Special Meeting Minutes
January 23, 2024
The process of preparing a set of priorities begins with a review of the adopted workplan from the prior year. In January of 2023, staff presented a proposed set of priorities for the year that reflected the goals of the Planning Commission and the 12 other standing committees, the City Council, and staff. The entire Workplan and attachments were presented to the Council on January 25, 2023, followed by the adopted Workplan presented to Council on February 16, 2023. The goals were reviewed by staff and prioritized prior to presenting them to the entire Council in a public meeting. By the end of the session the Council had received public input and eventually adopted a Workplan with modifications that represented the shared Council vision of what the staff should focus on throughout the year.

Over the course of the year the committees, Council, and staff were faced with new challenges and priorities that were accommodated through the year. In the end, the Council adopted 47 projects as part of the 2023 Workplan as well as several additional projects that were added to the Workplan during the year. A lesson learned over the course of that effort was that although the staff, Council, planning commission and standing committees appreciated the structure, we collectively need additional flexibility built into the next Workplan to accommodate new priorities as they come up over the year. Another lesson was that the projects themselves took longer than anticipated due to disruptions such as staff turnover, competing priorities, new priorities, state mandates, natural disasters, and unforeseen events. A mid-year progress report of the Workplan was presented to the Council on August 17, 2023.

In 2023 the one-year Workplan adopted by the Council included a total of 47 key projects made up of 92 individual milestones. They included things such as adopting the housing element, adopting reach codes, conducting an emergency drill, preparing a broadband feasibility study, and more. The status of those Workplan items was reviewed by the Council in August 2023. Back in August we completed approximately 41 of the 92 milestones and 33 were in progress. By the end of 2023 we had completed 60 milestones and 12 are in progress. In addition to the adopted Workplan the Council and staff added 15 additional projects. They included things such as filling key vacancies, a pathway nexus study, and more. Since August when staff reported to the Council, we have completed 2 more of the additional projects. Therefore, of the 15 additional projects 8 have carried over to the following year. Most of the projects (both original and added) that were not completed in 2023 have been carried over to the proposed new two-year Workplan (2024- 25).

Assembling the 2024-25 workplan is a process of constant improvement, and this year Town staff took a different approach in assembling the Town’s goals. Staff observed in several prior Workplans that many projects that get identified every year take more than a single year to complete. This has led to multiple carryover items from one Workplan to the next. Furthermore, the formation of the Workplan is a major endeavor and moving to a two-year plan also saves staff time.

Therefore, staff assembled a two-year Workplan as opposed to setting the priorities for a single year. Staff’s hope is that this shift in the Town’s goal setting process will reduce

3 City Council Special Meeting Minutes
January 23, 2024
planning work for staff and better align with the Town’s goals that are set at the beginning of 2024. Although it will be a two-year cycle, there will still be mid-year updates and an opportunity, a year from now, to adjust the Workplan given any changed circumstances.

To kick off the 2024-25 Workplan, staff started the process by re-engaging with Frank Benest, ICMA Executive Leader, to build a process with staff to collect and consider all the priorities from the various stakeholders into a draft Workplan that we can present to the Council. In addition, we engaged Dan Rich from RPMG, an established and experienced public sector leader with deep experience dealing with Council and communities, to develop a fair and collaborative process to walk the Council, community, commission, and committees through a process of adopting our 2024-25 proposed Workplan. The ultimate goal was to create a Workplan that is manageable by staff and considers the needs of the Council, committees, and commission. Once adopted, the staff will build a draft budget based on the goals.

The effort started in September when City Manager Peter Pirnejad and staff met with the Planning Commission and every standing committee to walk them through the goal setting process thereby asking them to review their accomplishments from 2023 as well as set their goals for 2024-2025. Dan Rich followed up with one-on-one interviews in September with each of the Council members to discuss their specific goals for the upcoming two years. While the committees started meeting over the next several months to discuss and vote on their shared goals, the staff went through an organized process to collect and prioritize projects for a 2-year Workplan. This involved two separate half-day retreats on September 27th and November 8th to collect and discuss the priorities for the next two years. By the end of the year the staff had assembled a proposed Workplan that considered mandates, carryover items from 2023, staff-identified priorities as well as current goals assembled from the Council, planning commission, and standing committees. Also considered was the reality of staff and resource constraints. To help the Council, staff also took an additional step to add budget approximations next to the items to help the prioritization process.

On January 11th a special meeting of the City Council was held to provide an opportunity for the planning commission and standing committees to share their 2023 accomplishments and their 2024-2025 goals. The goals were collected by staff prior to the January 11th meeting and considered in the development of the proposed 2024-2025 Council Workplan. The purpose of that Council meeting was to give the commission and committees an opportunity to present their goals and for the Council and for the community to ask any questions.

The main body of the proposed Workplan is comprised of items identified that carried over from the previous year and new items. The matrix includes a range of data that will be reviewed in the staff presentation. It has enough perspective for the Council to discuss strategic direction and detail for staff to prioritize work and build a budget that anticipates the Council’s top priorities. The proposed 2-year Workplan itself is made up of 63 key projects which include 138 milestones. The Workplan also has a list of eight (8) items in the “Parking Lot” that were identified by the Council that the staff felt needed more

4 City Council Special Meeting Minutes
January 23, 2024
discussion to determine if they were high enough priorities to be in the Workplan (likely at the expense of currently recommended items).

The reason this Workplan is so much larger than the previous one is first, because it is a two-year plan and second, the staff included everything that it could think of, that takes months or quarters to complete. Although many day-to-day operations such as issuing permits or processing entitlements were not included, large operational efforts such as the budget, audit, and sizable CIPs were included because of the allocation of staff and budget resources necessary. Given the number of priorities, this year’s Workplan is very comprehensive and reflects the staff’s full capacity. The staff made every effort to reduce the Workplan but in the end the proposed Workplan was considered the highest priority and reflects the collective vision of what needs to be done. Any significant changes or additions to the Workplan will need to include reprioritization and potentially the addition of staffing and budget resources. It should also be noted that the proposed Workplan will also need to be budgeted and during that time if the Council or staff feels we need to reduce the Workplan due to budget constraints that may come to light later in the year.

In late 2023 the committees all provided their goals for the next two years and those lengthy conversations by and with the committee resulted in a list of projects that every committee wanted to accomplish over the next two years. In reviewing the list of projects, staff attempted to accommodate as many of the projects as we could with respect to staff constraints and capacity. The comprehensive list of committee projects includes all projects adopted by the 12 committees and commission, assembled, and presented to the Council at the January 11 meeting. Over the course of several months staff met with every committee chair and Council liaison to review their specific goals and how they fit into the entire Workplan. The entire list of committee goals has been color coded to include projects incorporated into the proposed Workplan, projects that the committees have been asked to take the lead on, as well as what projects were not on the Workplan this cycle. The committees have all had a chance to voice their perspective and have come to some level of consensus with the staff and the Council liaison. In some cases, the committee has or may ask the Council for more resources. In those cases, the Workplan will need to be reprioritized and additional staff and funding may be required.

At this point the entire Council, commissions, and committees have seen and added feedback on the Workplan. The staff is prepared to present the Workplan to the Council at the January 23rd meeting and make any changes or reprioritize as identified by the Council prior to proposed adoption in February.

In light of the need for flexibility and for the committees to be heard, a new process is being recommended for bringing items forward outside of this formal goal setting process. If a committee (or a Council member) wants to add a new work item, they can have it added to a Council agenda; Council will first decide if it is worthy of consideration and if a majority agrees, then staff would return at a future meeting with a follow up report outlining the implications of adding the new item (deleted or deferring an existing one, additional resources, etc.).

5 City Council Special Meeting Minutes
January 23, 2024
Understandably many things are outside of our control like staff turnover, economic downturn, new Council priorities, a spike in residential burglaries, and unforeseen challenges like the wave of atmospheric rivers that pummeled the entire state. The staff and Council will work together to adjust and pivot in light of new developments with the goal of keeping the community informed as we work through the calendar year. The important takeaways are to understand that the Workplan is a living document that can change, extend, or adjust depending on the Council’s direction. However, to ensure that we can properly allocate staff and budget resources to the identified Council priorities on the adopted Workplan, it is important that the Council take very seriously the addition of new goals. As noted above, we ask that the Council take a two-step process to change the Workplan.

DISCUSSION:

Following the Council’s receipt of this packet the City Manager will have met individually with each Council member to answer questions and walk through the entire process. The staff encourages written comments or questions from the public which we will attempt to answer prior or at the public meeting and include as part of the public record.

The guiding principles are proposed to be similar to those at the 2023 Priority Setting Session. They are as follows:
• Day-to-day operations take up 85-95% of our organizational capacity. • If everything is a priority, nothing is a priority; only extraordinary or critical items should be added to the list mid-cycle. If new items are added, changes to the adopted plan are likely to be necessary.
• Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects.
• The City Council’s role is to provide strategic direction and policy guidance, approving budget and staffing resources.
• Management’s role is to implement the Council’s adopted Workplan while, recommending resources needed, identifying reasonable timelines, achieving key milestones, noting constraints, and recommending adjustments along the way.

Going forward, the staff will bring back the final Workplan at the February 15th City Council meeting for final proposed approval. The Workplan considers items that will have budget implications and will be used to construct the proposed two-year FY 24- 26 Budget that will come to the Council in May 2024 for approval. Over the course of the year, like 2023, the staff will provide the Council a progress report in the summer/fall followed by a review and possible adjustments in January 2025. Staff will accommodate minor additions to the Workplan that do not take significant staff and budget resources. As noted previously in the “two-step process,” staff recommends that, going forward, the Council be asked to weigh the importance of new priorities while considering the adopted Workplan and make trade-offs prior to adding new goals.

2. Public Comment (Public Comment is Limited to Items which are the Subject of the Special Meeting)

6 City Council Special Meeting Minutes
January 23, 2024
Allan Epstein, Los Altos Hills, said was unclear on the status Finance Investment Committee and the 5-year plan and asked for direction from City Council. Mr. Epstein would like to establish a good working relationship with LAH County Fire District for emergency communication. Also, he wanted to see sewer system plans on the plan, he suggests an update on sewer plans at least once a year.

Carol Gottlieb, Los Altos Hills, would like water conservation because the current allotment is high. Ms. Gottlieb stated that the History Committee would like to see historic designation at the Heritage House and the water tower. She would like to see the green sheet codified to allow animals in Los Altos Hills.

Kjell Karlsson, Los Altos Hills, wants to make sure that the committees have access to City Council and not be forced to go through a liaison. Mr. Karlsson would like to see collaboration with other cities.

Rajiv Bhateja, Los Altos Hills, thanked Council for allowing Committees to bring proposals to Council in corporation with the liaison. Mr. Bhateja stated that at the request of Council Member Swan he sent out a letter to residence of the Town to gain support for an ordinance to preserve the character by addressing three points: pathways, allow large animals, and to prevent retail/commercial business and received 135 signatures in support of this in 48 hours.

Duffy Price, Los Altos Hills, stated that she involved with the 2002 initiative that was signed by a number of residents and Council approved it. Supports what Council Member Linda Swan is trying to do.

John Swan, Los Altos Hills, doesn’t want a new Council to change the character of the Town and wants to take the action that was taken in 2002 to happen again.

Further Council discussion ensued on potential additions to the proposed work plan.

The City Council elected to add two items to the Work Plan:

1. Review appropriate design and alignment for Pathway on Page Mill/Via Feliz with the Pathways Committee as well as Old Page Mill to Christopher Lane once an easement is obtained.

2. Engage with a consultant to prepare an Emergency Communication Notification Study in consultation with EPRC and the Council
To accommodate these projects in 2024-25, Council agreed to remove and/or modify the following items from the Work Plan:

1. Water Conservation (Removed)

2. Expand FireWise Program (Removed and Ask Fire District to take the lead)

3. Fremont/Redwood Grove Path (Report back after attorney discussions to determine next steps with respect to the established 2-step process)

7 City Council Special Meeting Minutes
January 23, 2024

4. Lobbying efforts that were being pursued in 2023 will conclude in light of new council priorities.

In addition, the following items will be deferred or rephrased:

1. Tabletop emergency preparedness drill (Deferred to a date to be determined)

2. Miscellaneous Pathways (Rephrased so that staff will work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year) At the study session, the Council supported a clear methodology for taking on additional projects during the year that are not part of the Work Plan. The new 2-step process was created to allow Committees, after a majority vote, to bring items directly to the Council for consideration. In collaboration with their Liaison, an initial report by the Committee will be agendized to ask the Council if a majority supports considering adding the item to the Work Plan; if so, staff will return with a report that outlines the implications (hours and/or dollars required, implications for existing projects – dropped, deferred, etc.).

Approximately six months from adoption, staff will present a mid-year progress report to Council going into detail on the current status of the projects in the attached Work Plan; Next January, Council will have an opportunity to review and fine tune the plan for calendar year 2025.

Mayor Mok made a motion to accept the draft work plan with modifications and bring it back to the February Regular Council Meeting on the Consent Calendar. Council Member Swan seconded the motion.

MOTION PASSED 5-0:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
No further action was taken. City Manager Pirnejad stated that the 2024-2025 Work Plan would be on the February 15, 2023, City Council agenda for approval.

2. ADJOURN
The meeting adjourned at 2:44 pm
Respectfully submitted,
Arika Birdsong-Miller, City Clerk

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENT REPORT FOR PERIOD ENDING
DECEMBER 31, 2023
FROM: Sunny Hong, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the December 2023 Disbursements Report.

BACKGROUND:

The December 2023 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $1,447,928.44 and electronic fund transfers totaled $462,569.97 for a grand total of $1,910,498.41.

The summarized information shown below is for payroll and related benefits, as well as vendors who were paid in excess of $10,000 in the month with a total of $1,739,775.48 or approximately 91% of total disbursements by check and electronic fund transfer for the month.

Amounts Vendors Description
Item 14F Staff Report

Staff Report to City Council Page 2
Disbursement Report
February 15, 2024
348,027.43
EFT: ADP- Payroll Services for November
2023, and other Bank adjustments/fees
$3,735.07
Pay Date: 12/01/23
Payroll:$85,683.12
Payroll Taxes: $25,501.20
Pay Date: 12/15/23
Payroll: $84,535.48
Payroll Taxes: $24,888.70
Pay Date: 12/29/23
Payroll: $93,456.86
Payroll taxes: $28,989.88
Bank Adjustments/Fees = $4,972.19
114,542.54 EFT: CalPERS (retirement and health) and
Navia for Flex Spending
Employer contributions and employee
withholdings related to payroll benefits.
19,500.00 BAYSCAPE MANAGEMENT Landscape Service
28,535.50 C2R Briones, Concepcion and La Paloma
Pathway Project
226,522.16 CODA TECHNOLOGY GROUP Equipment AV Upgrade
18,861.21 COTTON SHIRES & ASSOC Geotech Services
15,922.84 COUNTY OF SANTA CLARA -
ENVIRONMENTAL HEALTH Household Hazardous Waste Program
25,037.00 CSG CONSULTANTS, INC. Building Plan Review Services/Planning Services/Code Enforcement
43,964.37 GENESIS PRIVATE SECURITY, INC Unarmed Security Services 13,260.05 MEYERS NAVE City Attorney Services
12,700.00 MICHAEL BAKER INTERNATIONAL INC Housing Element Services 32,223.31 Mission Square Deferred Compensation Plan
10,048.50 PINPOINT TALENT, LLC ASD Temp Contract Services 205,605.58 SANTA CLARA COUNTY SHERIFF'S DEPT Law Enforcement Services 40,280.00 SILICON VALLEY PAVING, INC Paving
10,813.00 STATE WATER RESOURCES CONTROL
BOARD
Permit Fee
573,931.99 Misc. Recipients Refund deposit
2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024 -25.

Staff Report to City Council Page 3
Disbursement Report
February 15, 2024
ENVIRONMENTAL REVIEW:

The Disbursement Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

There is no fiscal impact for the December 2023 Disbursements report.

ATTACHMENTS:

1. December 2023 Disbursements Report by Vendor.

2/1/2024 12:33:44 PM Page 1 of 16
Disbursements Report
Town of Los Altos Hills By Vendor Name
Payment Dates 12/1/2023 - 12/31/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AAA94063 - AAA RENTALS
AAA RENTALS 807253 12/07/2023 SEAL LOC AND HIGH PRESSURE…061-4400-6318 189.36 AAA RENTALS 809542 12/07/2023 LIFTBOOM FOR BARN LIGHTI… 061-4300-6404 385.00 Vendor AAA94063 - AAA RENTALS Total: 574.36
Vendor: ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC
ALL-GUARD ALARM SYSTEMS … S122885 12/07/2023 ALARM @ CORPYARD REPAIRS 061-4300-6118 165.00 ALL-GUARD ALARM SYSTEMS … S123110 12/07/2023 ALARM REPAIR @ CORP YARD 061-4300-6118 410.05 Vendor ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC Total: 575.05 Vendor: AT&T 60197_5014 - AT&T
AT&T ACCT#256795714 11.10.23 12/18/2023 ACCOUNT#256795714 NOV.10…061-1480-6362 116.99 AT&T ACCT256795714 12.10.23 12/18/2023 ACCTACCT256795714 INTER… 061-1480-6362 116.99 Vendor AT&T 60197_5014 - AT&T Total: 233.98
Vendor: AT&T PO9011 - AT&T
AT&T 00002045302 12/18/2023 O'KEEFE LN AT NORMANDY LN 051-4800-6362 32.35 AT&T 000020944732 12/18/2023 T-1 PBX/PRI TELEPHONES DATA 061-1480-6362 154.88 AT&T 000020944819 12/18/2023 PURISSIMA/ELENA PUMP STA… 051-4800-6362 29.47 AT&T 000020944822 12/18/2023 ALTERNATE EOC - FIRE STATI… 021-6100-6362 89.96 AT&T 000020944823 12/18/2023 HERITAGE HOUSE ALARM 021-6100-6362 31.53 AT&T 000020944826 12/18/2023 WWB FIRE ALARM LINE 011-5300-6362 60.50 AT&T 000020944827 12/18/2023 HERITAGE HOUSE DSL SVC 021-6100-6362 61.53 AT&T 000020944828 12/18/2023 26379 FREMONT ROAD 061-1480-6362 331.42 AT&T 000020944829 12/18/2023 HERITAGE HOUSE OES NEW P… 021-6100-6362 60.50 AT&T 000020944831 12/18/2023 28002 PURISSIMA RD - SANIT… 051-4800-6362 31.53 AT&T 000020944832 12/18/2023 27400 PURISSIMA RD - CORP … 061-4300-6362 61.54 AT&T 00009044825 12/18/2023 26379 FREMONT ROAD - CH… 061-1480-6362 31.02 AT&T 0000944824 12/18/2023 26379 FREMONT ROAD 061-1480-6362 447.80 AT&T 20944830 12/18/2023 12863 LA CRESTA EOC HAM R… 021-6100-6362 33.50 Vendor AT&T PO9011 - AT&T Total: 1,457.53
Vendor: BAKER01 - BAKER TILLY US, LLP
BAKER TILLY US, LLP BT2628921 12/18/2023 LAH-ORG REVIEW 23;DEVEL O…011-1100-6199 4,000.00 Vendor BAKER01 - BAKER TILLY US, LLP Total: 4,000.00
Vendor: BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC.

BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-Fremont Road Pa… 011-4740-6125 2,500.00 BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-Arastradero Path 011-4740-6125 450.00 BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-Foothill College &… 011-4740-6125 1,750.00 BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-Edith Park 011-5100-6122 850.00 BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-Westwind Comm… 011-5300-6122 1,750.00 BAYSCAPE MANAGEMENT, IN… 33915 12/18/2023 Maint. Svcs-LAH Townhall 061-1480-6122 1,250.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-Foothill College &… 011-4740-6125 -150.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-Fremont Road Pa… 011-4740-6125 -500.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-Arastradero Path 011-4740-6125 -150.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-Edith Park 011-5100-6122 100.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-Westwind Comm… 011-5300-6122 250.00 BAYSCAPE MANAGEMENT, IN… 33918 12/18/2023 Maint. Svcs-LAH Townhall 061-1480-6122 1,250.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-Fremont Road Pa… 011-4740-6125 -500.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-Foothill College &… 011-4740-6125 -150.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-Arastradero Path 011-4740-6125 -150.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-Edith Park 011-5100-6122 100.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-Westwind Comm… 011-5300-6122 250.00 BAYSCAPE MANAGEMENT, IN… 33919 12/18/2023 Maint. Svcs-LAH Townhall 061-1480-6122 1,250.00 BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-Foothill College &… 011-4740-6125 -150.00 BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-Fremont Road Pa… 011-4740-6125 -500.00 BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-Arastradero Path 011-4740-6125 -150.00 Item 14F Attachment 1 Disbursements Report 12.2023 V2

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 2 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-Edith Park 011-5100-6122 100.00 BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-Westwind Comm… 011-5300-6122 250.00 BAYSCAPE MANAGEMENT, IN… 33921 12/18/2023 Maint. Svcs-LAH Townhall 061-1480-6122 1,250.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-Fremont Road Pa… 011-4740-6125 2,500.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-Foothill College &… 011-4740-6125 1,750.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-Arastradero Path 011-4740-6125 450.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-Edith Park 011-5100-6122 850.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-Westwind Comm… 011-5300-6122 1,750.00 BAYSCAPE MANAGEMENT, IN… 33923 12/18/2023 Maint. Svcs-LAH Townhall 061-1480-6122 1,250.00 Vendor BAYSCAPE01 - BAYSCAPE MANAGEMENT, INC. Total: 19,500.00 Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, …20737 12/07/2023 TRAFFIC SIGNAL MAINTENAN… 011-4600-6146 5,524.00 BEAR ELECTRICAL SOLUTIONS, …20738 12/07/2023 TRAFFIC SIGNAL MAINTENAN… 011-4600-6145 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 6,075.25 Vendor: C2R94043 - C2R ENGINEERING INC.

C2R ENGINEERING INC. C4811 12/07/2023 RETENTION RELEASE (5%) (UE… 019-6900-6622 9,000.00 C2R ENGINEERING INC. C5937 12/18/2023 RETENTION 5% (BRIONES WAY) 042-6900-6126 19,535.50 Vendor C2R94043 - C2R ENGINEERING INC. Total: 28,535.50 Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…SL240172 12/07/2023 SIGNALS & LIGHTING BILLING … 011-4600-6145 1,395.52 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,395.52 Vendor: CHEF94022 - CHEF CHU'S
CHEF CHU'S 11.29.2023 12/07/2023 CITY COUNCIL REORGANIZATI… 011-1100-6308 5,500.00 Vendor CHEF94022 - CHEF CHU'S Total: 5,500.00
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4300-6342 28.05 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4300-6342 29.91 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4400-6342 83.50 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4400-6342 124.72 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4400-6342 64.33 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4400-6342 118.55 CHEVRON AND TEXACO CARD …93076843 12/07/2023 FUEL PURCHASE 10/13/23-/11…061-4400-6342 103.42 CHEVRON AND TEXACO CARD …93798777 12/18/2023 ACCT#0496-00508533-7 FUEL… 061-4300-6342 28.00 CHEVRON AND TEXACO CARD …93798777 12/18/2023 ACCT#0496-00508533-7 FUEL… 061-4400-6342 93.51 CHEVRON AND TEXACO CARD …93798777 12/18/2023 ACCT#0496-00508533-7 FUEL… 061-4400-6342 173.09 CHEVRON AND TEXACO CARD …93798777 12/18/2023 ACCT#0496-00508533-7 FUEL… 061-4400-6342 53.11 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 900.19 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4169857180-1 12/18/2023 HOUSEKEEPING SUPPLIES 061-1480-6123 112.75 CINTAS CORPORATION 4169857180-1 12/18/2023 UNIFORMS SUPPLIES 061-4300-6324 171.37 CINTAS CORPORATION 4174183504-1 12/18/2023 HOUSEKEEPING SUPPLIES 061-1480-6123 293.18 CINTAS CORPORATION 4174183504-1 12/18/2023 UNIFORMS SUPPLIES 061-4300-6324 188.14 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 765.44 Vendor: CODA01 - CODA TECHNOLOGY GROUP
CODA TECHNOLOGY GROUP 7583 12/18/2023 EQUIPMNT-UV UPGRADE LIG… 041-6900-6205 226,522.16 Vendor CODA01 - CODA TECHNOLOGY GROUP Total: 226,522.16 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 187649532 12/18/2023 ACCT#980056897 CLNET REC… 061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST/JD01 - COMCAST/JEROME DIMALANTA
COMCAST/JEROME DIMALAN… EP21-0166 12/18/2023 REFUND DEPOSIT - 12816 EL … 011-0000-2303 1,000.00 Vendor COMCAST/JD01 - COMCAST/JEROME DIMALANTA Total: 1,000.00 Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST ACCT#0017176 12.3.23 12/18/2023 #8155200160017176 INTERN… 061-1480-6310 200.34 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 200.34
Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH NOV 21, 2023 12/07/2023 NOV 13, 2023 SPECIAL CITY C… 011-1300-6209 100.00

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 3 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount COOPER, CLAIRE ELIZABETH 12.17.2023 12/18/2023 DEC 14, 2023 SPECIAL CITY C… 011-1300-6209 150.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 250.00 Vendor: CORBETT01 - CORBETT, JON ANDREW
CORBETT, JON ANDREW 13 12/07/2023 DKG CONSULTANTING SERVIC… 011-1400-6199 5,650.00 Vendor CORBETT01 - CORBETT, JON ANDREW Total: 5,650.00
Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1444788 12/18/2023 1 21 GALLON CONSOLE (24' T… 061-1480-6323 62.82 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 62.82 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 1123112-R 12/07/2023 11/2023 ADMIN FEE GEO TEC… 011-0000-2301 292.94 COTTON SHIRES & ASSOC, INC. 1123112-R 12/07/2023 11/2023 BILLABLE GEO TECH-… 011-0000-2301 2,929.42 COTTON SHIRES & ASSOC, INC. 1123112-R 12/07/2023 11/2023 RECOG ADMIN FEE G…011-0000-4685 -292.94 COTTON SHIRES & ASSOC, INC. 1123112-R 12/07/2023 11/2023 PASSTHRU REV GEO … 011-3300-4707 -2,929.42 COTTON SHIRES & ASSOC, INC. 1123112-R 12/07/2023 11/2023 PASSTHRU EXP GEO … 011-3300-6178 2,929.42 COTTON SHIRES & ASSOC, INC. 1223003 12/18/2023 11/2023 BILLABLE GEO TECH-… 011-0000-2301 2,679.29 COTTON SHIRES & ASSOC, INC. 1223003 12/18/2023 11/2023 ADMIN FEE GEO TEC… 011-0000-2301 267.93 COTTON SHIRES & ASSOC, INC. 1223003 12/18/2023 11/2023 RECOG FEE GEO TEC… 011-0000-4685 -267.93 COTTON SHIRES & ASSOC, INC. 1223003 12/18/2023 11/2023 PASSTHRU REV GEO … 011-3100-4707 -2,679.29 COTTON SHIRES & ASSOC, INC. 1223003 12/18/2023 11/2023 PASSTHRU EXP GEO … 011-3100-6178 2,679.29 COTTON SHIRES & ASSOC, INC. 1223004 12/18/2023 11/2023 ADMIN FEE GEO TEC… 011-0000-2301 315.25 COTTON SHIRES & ASSOC, INC. 1223004 12/18/2023 11/2023 BILLABLE GEO TECH-… 011-0000-2301 3,152.50 COTTON SHIRES & ASSOC, INC. 1223004 12/18/2023 11/2023 RECOG ADMIN FEE G…011-0000-4685 -315.25 COTTON SHIRES & ASSOC, INC. 1223004 12/18/2023 11/2023 PASSHTRU REV GEO … 011-3100-4707 -3,152.50 COTTON SHIRES & ASSOC, INC. 1223004 12/18/2023 11/2023 PASSTHRU EXP GEO … 011-3100-6178 3,152.50 COTTON SHIRES & ASSOC, INC. 923251 12/18/2023 8/2023 ADMIN FEE GEO TECH… 011-0000-2301 227.25 COTTON SHIRES & ASSOC, INC. 923251 12/18/2023 8/2023 BILLABLE GEO TECH S… 011-0000-2301 2,272.50 COTTON SHIRES & ASSOC, INC. 923251 12/18/2023 8/2023 RECOG ADMIN FEE G… 011-0000-4685 -227.25 COTTON SHIRES & ASSOC, INC. 923251 12/18/2023 8/2023 PASSTHRU REV GEO T… 011-3100-4707 -2,272.50 COTTON SHIRES & ASSOC, INC. 923251 12/18/2023 8/2023 PASSHTRU EXP GEO T… 011-3100-6178 2,272.50 COTTON SHIRES & ASSOC, INC. 923252 12/18/2023 8/2023 ADMIN FEE GEO TECH… 011-0000-2301 403.50 COTTON SHIRES & ASSOC, INC. 923252 12/18/2023 8/2023 BILLABLE GEO TECH S… 011-0000-2301 4,035.00 COTTON SHIRES & ASSOC, INC. 923252 12/18/2023 8/2023 RECOG ADMIN FEE G… 011-0000-4685 -403.50 COTTON SHIRES & ASSOC, INC. 923252 12/18/2023 8/2023 PASSTHRU REV GEO T… 011-3100-4707 -4,035.00 COTTON SHIRES & ASSOC, INC. 923252 12/18/2023 8/2023 PASSTHRU EXP GEO T… 011-3100-6178 4,035.00 COTTON SHIRES & ASSOC, INC. 923253 12/18/2023 8/2023 BILLABLE EXP GEO TE… 011-0000-2301 1,230.00 COTTON SHIRES & ASSOC, INC. 923253 12/18/2023 8/2023 ADMIN FEE GEO TECH… 011-0000-2301 123.00 COTTON SHIRES & ASSOC, INC. 923253 12/18/2023 8/2023 RECOG ADMIN FEE G… 011-0000-4685 -123.00 COTTON SHIRES & ASSOC, INC. 923253 12/18/2023 8/2023 PASSTHRU REV GEO T… 011-3100-4707 -1,230.00 COTTON SHIRES & ASSOC, INC. 923253 12/18/2023 8/2023 PASSTHRU EXP GEO T… 011-3100-6178 1,230.00 COTTON SHIRES & ASSOC, INC. 923254 12/18/2023 8/2023 BILLABLE GEO TECH-S… 011-0000-2301 1,332.00 COTTON SHIRES & ASSOC, INC. 923254 12/18/2023 8/2023 ADMIN FEE GEO TECH… 011-0000-2301 133.25 COTTON SHIRES & ASSOC, INC. 923254 12/18/2023 8/2023 RECOG ADMIN FEE G… 011-0000-4685 -133.25 COTTON SHIRES & ASSOC, INC. 923254 12/18/2023 8/2023 PASSTHRU REV GEO T… 011-3100-4707 -1,332.00 COTTON SHIRES & ASSOC, INC. 923254 12/18/2023 8/2023 PASSTHRU EXP GEO T… 011-3100-6178 1,332.50 COTTON SHIRES & ASSOC, INC. 923255 12/18/2023 8/2023 ADMIN FEE GEO TECH…011-0000-2301 123.00 COTTON SHIRES & ASSOC, INC. 923255 12/18/2023 8/2023 BILLABLE EXP GEO TE… 011-0000-2301 1,230.00 COTTON SHIRES & ASSOC, INC. 923255 12/18/2023 8/2023 RECOG ADMIN FEE G… 011-0000-4685 -123.00 COTTON SHIRES & ASSOC, INC. 923255 12/18/2023 8/2023 PASSTHRU REV GEO T…011-3100-4707 -1,230.00 COTTON SHIRES & ASSOC, INC. 923255 12/18/2023 8/2023 PASSTHRU EXP GEO T… 011-3100-6178 1,230.00 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 18,861.21 Vendor: SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF SANTA CLARA - D… FY2022-2023 12/18/2023 FY22-23 EXCESS OF 4% OF HO… 011-3300-6138 15,259.84 COUNTY OF SANTA CLARA - D… IN1302092 12/18/2023 STATE HAZAARDOUS MATERI… 051-4800-6315 663.00 Vendor SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH Total: 15,922.84 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 54323 12/18/2023 BUILDING OFFICIAL SERVICES 011-3200-6114 175.50 CSG CONSULTANTS INC 54323 12/18/2023 BUILDING INSPECTION 011-3200-6199 16,117.50 CSG CONSULTANTS INC 54323 12/18/2023 CODE ENFORCEMENT 011-3200-6199 6,050.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 ADMIN FEE CONTRA… 011-0000-2301 46.50

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 4 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 54435 12/18/2023 11/2023 BILLABLE CONTRACT …011-0000-2301 2,229.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 ADMIN FEE CONTRA… 011-0000-2301 222.90 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 BILLABLE CONTRACT …011-0000-2301 465.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 RECOG ADMIN FEE C… 011-0000-4685 -222.90 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 RECOG ADMIN FEE C… 011-0000-4685 -46.50 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 PASSTHRU REV CON… 011-3100-4703 -2,229.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 PASSTHRU REV CON… 011-3100-4703 -465.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 PASSTHRU EXP CON… 011-3100-6175 465.00 CSG CONSULTANTS INC 54435 12/18/2023 11/2023 PASSTHRU EXP CON… 011-3100-6175 2,229.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 25,037.00
Vendor: CURTIS95126 - CURTIS HORTICULTURE, INC.

CURTIS HORTICULTURE, INC. 21225 12/18/2023 JUNE 2023 LANDSCAPE MAIN… 061-1480-6122 1,860.00 Vendor CURTIS95126 - CURTIS HORTICULTURE, INC. Total: 1,860.00 Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 114342 12/07/2023 DEC-23 LITTLE LEAGUE RESTR… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 114343 12/07/2023 DEC-23 PARK & REC' BUILDING…061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINA… 114345 12/07/2023 DAY PORTER SVC DEC-23 ON… 011-5100-6123 168.00 ECAPITAL COMMERCIAL FINA… 114346 12/07/2023 DEC-23 JANITORIAL SERVICE 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 114114 12/18/2023 CLEAN LITTLE LEAGUE RESTR… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 114115 12/18/2023 PARKS&RECREATION BUILDIN… 061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINA… 114118 12/18/2023 JANIITORIAL SERVICE NOVER… 011-5300-6123 430.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 6,198.00 Vendor: EIDEB10681 - EIDE BAILLY LLP
EIDE BAILLY LLP EI01597278 12/07/2023 ACCOUNTING SERVICES - NOV…011-1400-6203 4,049.83 Vendor EIDEB10681 - EIDE BAILLY LLP Total: 4,049.83
Vendor: WEN01 - ELAINE WEN
ELAINE WEN EP23-0136 12/07/2023 REFUND DEPOSIT - DRIVEWAY…011-0000-2301 709.00 Vendor WEN01 - ELAINE WEN Total: 709.00
Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…ACCT ID 925-0470-3 10.30.23 12/07/2023 LETTER ID# L0932419152 7/1/…061-1470-6021 183.97 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 183.97 Vendor: EOA94612 - EOA, INC.

EOA, INC. LAH001-0823 12/18/2023 8/2023 ADMIN FEE CONTRACT…011-0000-2301 88.76 EOA, INC. LAH001-0823 12/18/2023 8/2023 BILLABLE CONTRACT S…011-0000-2301 887.75 EOA, INC. LAH001-0823 12/18/2023 8/2023 RECOG ADMIN FEE C… 011-0000-4685 -88.76 EOA, INC. LAH001-0823 12/18/2023 8/2023 PASSTHRU REV CONT… 011-3300-4705 -887.75 EOA, INC. LAH001-0823 12/18/2023 8/2023 PASSTHRU EXP CONT… 011-3300-6179 887.75 Vendor EOA94612 - EOA, INC. Total: 887.75
Vendor: GENESIS01 - GENESIS PRIVATE SECURITY, INC
GENESIS PRIVATE SECURITY, I… 117452 12/07/2023 UNARMED SECURITY GUARD … 021-6100-6111 21,207.96 GENESIS PRIVATE SECURITY, I… 117933 12/07/2023 UNARMED SECURITY GUARD … 021-6100-6111 22,756.41 Vendor GENESIS01 - GENESIS PRIVATE SECURITY, INC Total: 43,964.37 Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL … 5249 12/07/2023 REORDS RETENTION LEGAL RV…011-1300-6319 300.00 GLADWELL GOVERNMENTAL … 5250 12/07/2023 ONSITE DAY RECORD ANALYSI… 011-1300-6209 1,610.59 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: 1,910.59 Vendor: GONZALEZ01 - GONZALEZ, JOSE
GONZALEZ, JOSE 161270 12/18/2023 JANUARY SERVICES 011-1100-6199 4,000.00 Vendor GONZALEZ01 - GONZALEZ, JOSE Total: 4,000.00
Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9904863041 12/07/2023 FLOOR MATS FOR TOWN HALL 061-1480-6118 547.94 Vendor GRAINGER60038 - GRAINGER Total: 547.94
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0007070757 12/07/2023 2-PARCEL DRIVE ON DISTANC… 011-1200-6398 1,583.52 GREENWASTE RECOVERY INC 0007076078 12/07/2023 2-PARCEL DRIVE-ON DISTANC… 011-1200-6398 1,583.52

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 5 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount GREENWASTE RECOVERY INC 032281 12/18/2023 MRF-OTHER & YARDWASTE N… 011-0000-1110 5,194.95 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 8,361.99 Vendor: HOHBACH01 - HOHBACH-LEWIN INC.

HOHBACH-LEWIN INC. 54495 12/07/2023 WESTWIND BARN RETAINING… 043-6900-6622 2,600.00 Vendor HOHBACH01 - HOHBACH-LEWIN INC. Total: 2,600.00
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 4511399 12/07/2023 DEGREASER FOR YARD 061-4300-6398 44.96 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 44.96 Vendor: HORIZON01 - HORIZON DISTRIBUTORS INC.

HORIZON DISTRIBUTORS INC. 1N571958 12/07/2023 VALVES FOR PURISSIMA PARK 011-5100-6122 442.99 Vendor HORIZON01 - HORIZON DISTRIBUTORS INC. Total: 442.99 Vendor: JURVETSON01 - JURVETSON, KARLA
JURVETSON, KARLA 12.11.2023 12/18/2023 12300 MELODY LANE 051-0000-2330 61,421.01 JURVETSON, KARLA 12.11.2023 12/18/2023 BLACKMOUNTAIN RD SEWER … 051-0000-4685 -3,071.05 JURVETSON, KARLA 12.11.23 12/18/2023 27446 BLACK MOUNTAIN RD 051-0000-2330 61,484.12 JURVETSON, KARLA 12.11.23 12/18/2023 5% ADMINISTRATIVE FEE 051-0000-4685 -3,074.21 Vendor JURVETSON01 - JURVETSON, KARLA Total: 116,759.87 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 24416/1 12/07/2023 IRRIGATION @ PURISSIMA PA… 011-5100-6122 198.17 LOS ALTOS HARDWARE INC 24727/1 12/07/2023 AIR TOOL CONNECTORS 061-4300-6398 13.06 LOS ALTOS HARDWARE INC 25354/1 12/07/2023 TOWN HALL HOLIDAY LIGHTS 061-1480-6118 410.19 LOS ALTOS HARDWARE INC 25364/1 12/07/2023 NEW HOLIDAY LIGHTS FOR BA…011-5300-6118 433.04 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 1,054.46 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 11.22.23 2024 RENEWAL 12/07/2023 SUBSCRIPTION RENEWAL 1/1/…011-1300-6207 60.00 LOS ALTOS TOWN CRIER 70315 12/18/2023 PO REACH CODES NOTICE 011-3200-6209 715.68 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 775.68
Vendor: P8604 - LULU TENG
LULU TENG BLD20-0590 12/07/2023 REFUND DEPOSIT - 24490 AM… 011-0000-2303 17,417.20 LULU TENG BLD20-0590 12/07/2023 REFUND DEPOSIT - 24490 AM… 011-0000-2303 20,000.00 LULU TENG BLD20-0590 12/07/2023 REFUND DEPOSIT - 24490 AM… 011-0000-2303 40,000.00 LULU TENG BLD20-0591-FD 12/07/2023 REFUND DEPOSIT - 24480 AM… 011-0000-2303 2,387.92 Vendor P8604 - LULU TENG Total: 79,805.12
Vendor: MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC.

MAGELLAN BEHAVIORAL HEA… 0031256056 12/18/2023 PROF. SVCS CLINICAL 1ST NAS…061-1470-6037 828.07 Vendor MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC. Total: 828.07 Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM 384 12/18/2023 LAH BARN LIGHTING PHOTOG… 011-4120-6361 590.00 MALCOLM TAAM 389 12/18/2023 LOS ALTOS HILLS CITY COUNCI…011-1100-6308 270.00 Vendor TAAM01 - MALCOLM TAAM Total: 860.00
Vendor: KEAR94306 - MARY KEAR
MARY KEAR 12.5.2023 12/07/2023 COCTAIL TABLES, TABLE CLOT… 011-1100-6361 490.00 Vendor KEAR94306 - MARY KEAR Total: 490.00
Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 52824 12/18/2023 PROF. SERVICES AUDIT FOR YR…011-1400-6203 9,145.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 9,145.00
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 3717 12/18/2023 EMBROIDERY,OG126,F228,LO… 061-1480-6398 1,130.07 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 1,130.07
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…231222 12/07/2023 METRONET VHF REPEATER DE…061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 DEC-2023 12/18/2023 ACCT#TS05957300 DENTAL P… 061-0000-2233 5,538.02

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 6 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount METROPOLITAN LIFE INSURA… TS05957300 DEC-2023 12/18/2023 ACCT#TS05957300 DENTAL P… 061-0000-2233 -88.37 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,449.65 Vendor: METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023ADMIN FEE CONTRACT …011-0000-2301 185.00 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 BILLABLE CONTRACT … 011-0000-2301 2,497.50 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 BILLABLE CONTRACT … 011-0000-2301 1,850.00 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 ADMIN FEE REV CON… 011-0000-2301 249.75 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 RECOG ADMIN FEE C… 011-0000-4685 -185.00 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 RECOG ADMIN FEE C… 011-0000-4685 -249.75 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 PASSTHRU REV CONT… 011-3100-4703 -2,497.50 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 PASSTHRU REV CONT… 011-3100-4703 -1,850.00 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 PASSTHRU EXP CONT… 011-3100-6176 1,850.00 METROPOLITAN PLANNING G… 2004088 12/18/2023 9/2023 PASSHTRU EXP CONT… 011-3100-6176 2,497.50 METROPOLITAN PLANNING G… 2004088 12/18/2023 PATHWAY FEE NEXUS STUDY-… 042-6900-6209 555.00 METROPOLITAN PLANNING G… 2004142 12/18/2023 10/2023 ADMIN FEE CONTRA… 011-0000-2301 50.88 METROPOLITAN PLANNING G… 2004142 12/18/2023 10/2023 BILLABLE CONTRACT …011-0000-2301 508.75 METROPOLITAN PLANNING G… 2004142 12/18/2023 10/2023 RECOG ADMIN FEE C… 011-0000-4685 -50.88 METROPOLITAN PLANNING G… 2004142 12/18/2023 10/2023 PASSTHRU REV CON… 011-3100-4703 -508.75 METROPOLITAN PLANNING G… 2004142 12/18/2023 10/2023 PASSTHRU EXP CON… 011-3100-6176 508.75 METROPOLITAN PLANNING G… 2004142 12/18/2023 PATHWAY FEE NEXUS STUDY -…042-6900-6209 138.75 Vendor METROPOLITAN94043 - METROPOLITAN PLANNING GROUP INC Total: 5,550.00 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIO… 208911 12/18/2023 LAH HOUSING ELEMENT THRU…011-3100-6199 324.28 MEYERS NAVE, A PROFESSIO… 212093 12/18/2023 LAW ENFORCEMENT SVCS RF… 011-1500-6112 2,057.94 MEYERS NAVE, A PROFESSIO… 212095 12/18/2023 LAH HOUSING ELEMENT THRU…011-3100-6199 800.31 MEYERS NAVE, A PROFESSIO… 212097 12/18/2023 11/2023 ADMIN FEE LEGAL S… 011-0000-2301 19.06 MEYERS NAVE, A PROFESSIO… 212097 12/18/2023 11/2023 BILLABLE EXP LEGAL … 011-0000-2301 190.55 MEYERS NAVE, A PROFESSIO… 212097 12/18/2023 11/2023 RECOG ADMIN FEE L… 011-0000-4685 -19.06 MEYERS NAVE, A PROFESSIO… 212097 12/18/2023 11/2023 PASSTHRU REV LEGAL…011-3100-4702 -190.55 MEYERS NAVE, A PROFESSIO… 212097 12/18/2023 11/2023 PASSTHRU EXP LEGAL…011-3100-6177 190.55 MEYERS NAVE, A PROFESSIO… 212099 12/18/2023 11/2023 BILLABLE LEGAL SVCS…011-0000-2301 41.20 MEYERS NAVE, A PROFESSIO… 212099 12/18/2023 11/2023 ADMIN FEE LEGAL S… 011-0000-2301 4.12 MEYERS NAVE, A PROFESSIO… 212099 12/18/2023 11/2023 RECOG ADMIN FEE L… 011-0000-4685 -4.12 MEYERS NAVE, A PROFESSIO… 212099 12/18/2023 11/2023 PASSTHRU REV LEGAL…011-3100-4702 -41.20 MEYERS NAVE, A PROFESSIO… 212099 12/18/2023 11/2023 PASSTHRU EXP LEGAL…011-3100-6177 41.20 MEYERS NAVE, A PROFESSIO… 212100 12/18/2023 11/2023 BILLABLE LEGAL SVCS…011-0000-2301 41.20 MEYERS NAVE, A PROFESSIO… 212100 12/18/2023 11/2023 ADMIN FEE LEGAL S… 011-0000-2301 4.12 MEYERS NAVE, A PROFESSIO… 212100 12/18/2023 11/2023 RECOG FEE LEGAL SV… 011-0000-4685 -4.12 MEYERS NAVE, A PROFESSIO… 212100 12/18/2023 11/2023 PASSTHRU REV LEGAL…011-3100-4702 -41.20 MEYERS NAVE, A PROFESSIO… 212100 12/18/2023 11/2023 PASSTHRU EXP LEGAL…011-3100-6177 41.20 MEYERS NAVE, A PROFESSIO… 212101 12/18/2023 11/2023 BILLABLE LEGALS SVC…011-0000-2301 3,872.80 MEYERS NAVE, A PROFESSIO… 212101 12/18/2023 11/2023 ADMIN FEE LEGALS S… 011-0000-2301 387.28 MEYERS NAVE, A PROFESSIO… 212101 12/18/2023 11/2023 RECOG ADMIN FEE L… 011-0000-4685 -387.28 MEYERS NAVE, A PROFESSIO… 212101 12/18/2023 11/2023 PASSTHRU REV LEGA… 011-3100-4702 -3,872.80 MEYERS NAVE, A PROFESSIO… 212101 12/18/2023 11/2023 PASSTHRU EXP LEGA… 011-3100-6177 3,872.80 MEYERS NAVE, A PROFESSIO… 212103 12/18/2023 11/2023 BILLABLE LEGAL SVCS…011-0000-2301 576.80 MEYERS NAVE, A PROFESSIO… 212103 12/18/2023 11/2023 ADMIN FEE LEGAL S… 011-0000-2301 57.68 MEYERS NAVE, A PROFESSIO… 212103 12/18/2023 11/2023 RECOG ADMIN FEE L… 011-0000-4685 -57.68 MEYERS NAVE, A PROFESSIO… 212103 12/18/2023 11/2023 PASSTHRU REV LEGAL…011-3100-4702 -576.80 MEYERS NAVE, A PROFESSIO… 212103 12/18/2023 11/2023 PASSTHRU EXP LEGAL…011-3100-6177 576.80 MEYERS NAVE, A PROFESSIO… 212104 12/18/2023 LABOR AND PERSONNEL MAT… 011-1500-6112 4,687.53 MEYERS NAVE, A PROFESSIO… 212105 12/18/2023 SEA LANDING LP V. LAH TOWN…011-3100-6199 667.44 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 13,260.05 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1191136 12/18/2023 Housing Element -New MultiF… 041-6900-6199 12,700.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 12,700.00 Vendor: MISSION01 - MissionSquare
MissionSquare PLAN#100276 12.1.23 12/07/2023 PLAN#100276 12.1.23 401A C… 061-0000-2204 1,862.58 MissionSquare PLAN#100316 12.1.23 12/07/2023 PLAN#100316 12.1.23 41A ER… 061-0000-2204 6,369.39

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 7 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MissionSquare PLAN#304465 12.1.23 12/07/2023 PLAN#304465 12.1.23 ICMA-4…061-0000-2204 6,959.43 MissionSquare PLAN#100276 12.15.23 12/18/2023 PLAN#100276 401A CONTRIB… 061-0000-2204 1,862.58 MissionSquare PLAN#100316 12.1.23-1 12/18/2023 PLAN#100316 12.1.23 ADJUS… 061-0000-2204 614.16 MissionSquare PLAN#100316 12.15.23 12/18/2023 PLAN#100316 41AER MATCH … 061-0000-2204 7,716.84 MissionSquare PLAN#304465 12.15.23 12/18/2023 PLAN#304465 ICMA 457 EE 12…061-0000-2204 6,838.33 Vendor MISSION01 - MissionSquare Total: 32,223.31
Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…03-23-1039 12/07/2023 LAH CITY MGR EVALUATION 2… 011-1100-6199 4,465.00 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 4,465.00 Vendor: POPP01 - NICOLAS POPP
NICOLAS POPP 11.27.2023 12/07/2023 SMIP RESIDENTIAL OVER 3851 011-0000-2002 45.50 NICOLAS POPP 11.27.2023 12/07/2023 SB1473 011-0000-2004 14.00 NICOLAS POPP 11.27.2023 12/07/2023 FINAL DEPOSIT 011-0000-2303 3,150.00 NICOLAS POPP 11.27.2023 12/07/2023 SITE DEVELOPMENT INSPECTI… 011-3100-4614 830.00 NICOLAS POPP 11.27.2023 12/07/2023 SITE DEVELOPMENT PLAN REV…011-3100-4614 725.00 NICOLAS POPP 11.27.2023 12/07/2023 BUILDING ALL PROJECT MODIF…011-3200-4301 3,150.00 NICOLAS POPP 11.27.2023 12/07/2023 BUILDING ALL PROJECT BASE … 011-3200-4301 240.00 NICOLAS POPP 11.27.2023 12/07/2023 PLAN RETENTION FEE 011-3200-4311 2,150.00 NICOLAS POPP 11.27.2023 12/07/2023 ENERGY FEE 011-3200-4312 508.50 NICOLAS POPP 11.27.2023 12/07/2023 OTHER PATHWAY CHARGES 042-0000-4663 3,826.00 NICOLAS POPP 11.27.2023 12/07/2023 STORM DRAINAGE 045-0000-4661 864.00 NICOLAS POPP 11.27.2023 12/07/2023 STORM DRAINAGE 045-0000-4661 864.00 Vendor POPP01 - NICOLAS POPP Total: 16,367.00
Vendor: NINYO01 - NINYO & MOORE GEOTECHNICAL & SCIENCES CONSULTANTS NINYO & MOORE GEOTECHNI… 279413 12/07/2023 PROF. SERVICES THRU' SEPTE… 042-6900-6126 3,300.00 Vendor NINYO01 - NINYO & MOORE GEOTECHNICAL & SCIENCES CONSULTANTS Total: 3,300.00 Vendor: PGE95899 - P G & E
P G & E 402054371 12.15.23 12/18/2023 #4404571412-9 11/8-12/8/23… 011-4600-6363 32.53 P G & E 4401266601 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 53.45 P G & E 4401767901 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 73.46 P G & E 4402032093 12.15.23 12/18/2023 #440568412-9 11/8-12/8/23 … 061-1480-6363 151.58 P G & E 4402300500 12.15.23 12/18/2023 #4405682412-9 11/8/-12/8/23…061-1480-6363 20.09 P G & E 4403326121 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 49.58 P G & E 4405272653 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 18.28 P G & E 4405682038 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 051-4800-6363 23.48 P G & E 4405682171 12.15.23 12/18/2023 #4405682412-9 11/08-12/8/… 051-4800-6363 60.04 P G & E 4405682180 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 051-4800-6363 422.93 P G & E 4405682213 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 55.91 P G & E 4405682220 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 183.56 P G & E 4405682301 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 55.07 P G & E 4405682320 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-4300-6363 175.99 P G & E 4405682799 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 051-4800-6363 278.80 P G & E 4405682820 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-4300-6363 115.19 P G & E 4405682864 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 1,700.82 P G & E 4405844999 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 36.74 P G & E 4406093432 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 1,136.09 P G & E 4407077119 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 15.26 P G & E 4407614003 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 061-1480-6363 42.27 P G & E 7451396002 12.15.23 12/18/2023 #4405682412-9 11/8-12/8/23… 011-4600-6363 89.70 Vendor PGE95899 - P G & E Total: 4,790.82
Vendor: PACIFIC02 - PACIFIC PENINSULA CUSTOM GROUP
PACIFIC PENINSULA CUSTOM … EP21-0182 12/18/2023 REFUND DEPOSIT - 13505 BU… 011-0000-2301 224.50 Vendor PACIFIC02 - PACIFIC PENINSULA CUSTOM GROUP Total: 224.50 Vendor: PACIFIC04 - PACIFIC PREPAREDNESS LLC
PACIFIC PREPAREDNESS LLC LAH2311 12/08/2023 Emergency Management Serv… 011-1200-6199 87.50 Vendor PACIFIC04 - PACIFIC PREPAREDNESS LLC Total: 87.50

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 8 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PARADISE01 - PARADISE POOLS & GARDENS
PARADISE POOLS & GARDENS BLD21-0302-FD 12/07/2023 REFUND DEPOSIT - 13940 LA … 011-0000-2303 2,565.00 Vendor PARADISE01 - PARADISE POOLS & GARDENS Total: 2,565.00 Vendor: PETTY03 - PETTY CASH
PETTY CASH 12.4.23 12/07/2023 CODY EINFALT TRAINING LUN… 011-1200-6308 38.83 PETTY CASH 12.4.23 12/07/2023 CODY EINFALT NOTARY EXAM 011-1200-6309 40.00 PETTY CASH 12.4.23 12/07/2023 DEBORAH PADOVAN RECORD… 011-1300-6398 7.50 PETTY CASH 12.4.23 12/07/2023 EMINA STETA COUNTY-NOTIC… 011-1300-6398 7.50 PETTY CASH 12.4.23 12/07/2023 MIRANDA SHUM POSTAGE 011-1400-6303 10.45 PETTY CASH 12.4.23 12/07/2023 BRADLEY EVANSON SCCA OF P…011-3100-6308 90.14 PETTY CASH 12.4.23 12/07/2023 KEREN BRUNNER PLANNING … 011-3100-6308 43.30 PETTY CASH 12.4.23 12/07/2023 KEREN BRUNNER PLANNING … 011-3100-6308 94.69 PETTY CASH 12.4.23 12/07/2023 KEREN BRUNNER JOINT PLAN… 011-3100-6308 71.69 PETTY CASH 12.4.23 12/07/2023 KEREN BRUNNER SNACKS FOR…011-3100-6308 47.96 PETTY CASH 12.4.23 12/07/2023 EMINA STETA 1ST CLASS MAIL …011-3300-6303 10.93 PETTY CASH 12.4.23 12/07/2023 CHRIS KNOPF 4TH OF JULY PA… 011-4120-6361 39.53 PETTY CASH 12.4.23 12/07/2023 SUNNY HONG LIVESCAN REIM…061-1480-6332 92.00 PETTY CASH 12.4.23 12/07/2023 EMILIA ARCHER A+ MAILBOX … 061-1480-6332 94.00 PETTY CASH 12.4.23 12/07/2023 JONATHN FOX UPS-LIVE SCAN… 061-1480-6332 84.00 PETTY CASH 12.4.23 12/07/2023 EMINA STETA FAREWELL CAR… 061-1480-6361 10.89 Vendor PETTY03 - PETTY CASH Total: 783.41
Vendor: PGE01 - PG&E
PG&E EP22-0037 12/18/2023 REFUND DEPOSIT - 12000 FIN… 011-0000-2301 903.00 Vendor PGE01 - PG&E Total: 903.00
Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 7315 12/07/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 1,980.00 PINPOINT TALENT, LLC 7452 12/07/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 1,683.00 PINPOINT TALENT, LLC 7468 12/07/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 792.00 PINPOINT TALENT, LLC 7484 12/07/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 1,980.00 PINPOINT TALENT, LLC 7501 12/18/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 1,782.00 PINPOINT TALENT, LLC 7530 12/18/2023 PPT TEMP SVC M SIULANGAPO…011-1400-6111 1,831.50 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 10,048.50 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 3106403169 12/07/2023 #0010036381 METER, PRINTE… 061-1480-6303 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 430.03
Vendor: PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA POOLED LIABILITY ASSURANCE…PLAN-2024-0104 12/18/2023 GENERAL LIABILITY CLAIMS - … 011-1510-6305 3,400.40 Vendor PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA Total: 3,400.40 Vendor: RGS93924 - REGIONAL GOVERNMENT SERVICES
REGIONAL GOVERNMENT SER… 15946 12/07/2023 REIMBURSABLE EXP. FOR RA… 011-1400-6199 600.00 Vendor RGS93924 - REGIONAL GOVERNMENT SERVICES Total: 600.00 Vendor: REICHENTAL01 - REICHENTAL, JONATHAN
REICHENTAL, JONATHAN 1289 12/07/2023 CREATION & SUBMISSION OF … 011-1200-6199 1,000.00 Vendor REICHENTAL01 - REICHENTAL, JONATHAN Total: 1,000.00 Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, L… 11087 12/07/2023 RPMG / GOAL SETTING 2024 … 011-1100-6199 600.00 RENNE PUBLIC LAW GROUP, L… 11246 12/18/2023 RPMG GOAL SETTING 2024 & … 011-1100-6199 1,740.00 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 2,340.00 Vendor: RKTRADE01 - RK TRADEMARK ENT INC
RK TRADEMARK ENT INC 20422 12/18/2023 REFUND DEPOSIT - 12930 LA … 011-0000-2301 1,000.00 RK TRADEMARK ENT INC 20422 12/18/2023 REFUND DEPOSIT - 12930 LA … 011-0000-2303 60,000.00 Vendor RKTRADE01 - RK TRADEMARK ENT INC Total: 61,000.00 Vendor: SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION SANTA CLARA COUNTY CITY … 11.29.2023 12/07/2023 SCCCMA HOLIDAY APPRECIAT… 011-1200-6308 300.00 Vendor SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION Total: 300.00

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 9 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800087839 12/07/2023 ADVANCE FOR LAW ENFORC… 011-2100-6152 205,605.58 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 205,605.58 Vendor: SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL
SANTA CLARA COUNTY VECT… SV10008 12/07/2023 JULY 1, 23 - JUNE 30, 24 FISCA… 011-4600-6209 116.00 Vendor SCCVECTOR - SANTA CLARA COUNTY VECTOR CONTROL Total: 116.00 Vendor: SCARLET01 - SCARLET, LESLIE - AT&T
SCARLET, LESLIE - AT&T EP21-0156 12/18/2023 REFUND DEPOSIT - 1400 MIR… 011-0000-2301 6,289.00 SCARLET, LESLIE - AT&T EP21-0156 12/18/2023 REFUND DEPOSIT - 1400 MIR… 011-0000-2303 3,000.00 Vendor SCARLET01 - SCARLET, LESLIE - AT&T Total: 9,289.00 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004614059 12/07/2023 EQUIP102455826 & EQUIP10… 061-1480-6402 391.43 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 391.43 Vendor: SIGNA92627 - SIGNA MECHANICAL, INC.

SIGNA MECHANICAL, INC. 231204 12/18/2023 WESWIND BARN BACKUP SE… 011-5300-6398 667.58 Vendor SIGNA92627 - SIGNA MECHANICAL, INC. Total: 667.58 Vendor: SILICON04 - SILICON VALLEY PAVING, INC
SILICON VALLEY PAVING, INC 999009375 12/07/2023 PADDOCK REPAIRS 043-6900-6622 40,280.00 Vendor SILICON04 - SILICON VALLEY PAVING, INC Total: 40,280.00 Vendor: STFRANCIS01 - ST. FRANCIS ELECTRIC, LLC
ST. FRANCIS ELECTRIC, LLC 23163202 12/08/2023 Clary Battery Backup System I… 011-4600-6146 1,658.00 Vendor STFRANCIS01 - ST. FRANCIS ELECTRIC, LLC Total: 1,658.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7617825191-0-1 12/07/2023 OFFICE SUPPLIES 10/27/23 061-1480-6301 88.35 STAPLES BUSINESS CREDIT 7618295274-0-1 12/07/2023 OFFICE SUPPLIES 11/3/23 061-1480-6301 18.41 STAPLES BUSINESS CREDIT 7618295274-0-2 12/07/2023 OFFICE SUPPLIES 10/31/23 061-1480-6301 623.15 STAPLES BUSINESS CREDIT 7618295274-0-3 12/07/2023 OFFICE SUPPLIES 11/3/23 061-1480-6301 34.70 STAPLES BUSINESS CREDIT 7618295274-0-4 12/07/2023 OFFICE SUPPLIES 11/3/23 061-1480-6301 21.69 STAPLES BUSINESS CREDIT 7618718190-0-1 12/07/2023 OFFICE SUPPLIES 011-3100-6301 153.27 STAPLES BUSINESS CREDIT 7618802673-0-1 12/07/2023 OFFICE SUPPLIES 11/7/23 061-1480-6301 62.82 STAPLES BUSINESS CREDIT 7618838290-0-1 12/07/2023 OFFICE SUPPLY HP 80X HY BL… 011-3200-6301 414.19 STAPLES BUSINESS CREDIT 7619101350-0-1 12/07/2023 OFFICE SUPPLIES 11/10/23 011-1300-6301 40.73 STAPLES BUSINESS CREDIT 7619101350-0-1 12/07/2023 OFFICE SUPPLIES 11/10/23 011-3100-6301 16.62 STAPLES BUSINESS CREDIT 7619101350-0-1 12/07/2023 OFFICE SUPPLIES 11/10/23 011-3200-6301 40.72 STAPLES BUSINESS CREDIT 7618726048-0-1 12/18/2023 OFFICE SUPPLIES 11/13/23 061-1480-6301 33.27 STAPLES BUSINESS CREDIT 7618726048-0-2 12/18/2023 OFFICE SUPPLIES 11/13/23 061-1480-6301 25.74 STAPLES BUSINESS CREDIT 7618726048-0-3 12/18/2023 OFFICE SUPPLIES 11/13/23 061-1480-6301 25.74 STAPLES BUSINESS CREDIT 7618726048-0-4 12/18/2023 OFFICE SUPPLIES 11/13/23 061-1480-6301 24.98 STAPLES BUSINESS CREDIT 7618837039-0-1 12/18/2023 OFFICE SUPPLIES 11/7/23 011-3100-6301 192.38 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,816.76 Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES C… SW-0268420 12/07/2023 NPDES SW MUNICIPAL FEE BA…011-4500-6315 7,067.00 STATE WATER RESOURCES C… WD-0229722 12/18/2023 STATE WATER RESOURCES C… 011-3300-6315 3,746.00 Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: 10,813.00 Vendor: STETA01 - STETA, EMINA
STETA, EMINA 11.17.23 12/07/2023 SEE CHANGE CLEARLY ATHENI… 011-1300-6309 37.99 Vendor STETA01 - STETA, EMINA Total: 37.99
Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1056314 12/07/2023 2023 ALL MATERIAL & DUMPI… 061-4300-6399 357.91 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 357.91 Vendor: SUN64180 - SUN LIFE
SUN LIFE #925773-0001 12-2023 12/18/2023 PLAN#925773-0001 12/1/23-… 061-0000-2225 118.44 SUN LIFE #925773-0001 12-2023 12/18/2023 PLAN#925773-0001 12/1/23-… 061-0000-2225 917.91 SUN LIFE #925773-0001 12-2023 12/18/2023 PLAN#925773-0001 12/1/23-… 061-0000-2226 1,358.18 SUN LIFE 925773-0001 1.1.24 12/18/2023 #925773-0001 EMPLOYEES LI… 061-0000-2225 -1,413.80

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 10 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount SUN LIFE 925773-0001 1.1.24 12/18/2023 EMPLOYESS LIFE 061-0000-2225 2,146.50 Vendor SUN64180 - SUN LIFE Total: 3,127.23
Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 11.15.23 - 11.19.23 12/07/2023 NATIONAL LEAGUE OF CITIES … 011-1100-6308 1,409.58 Vendor SWAN02 - SWAN, LINDA Total: 1,409.58
Vendor: PARTY02 - THE PARTY HELPERS
THE PARTY HELPERS 12.12.2023 12/18/2023 DEBORAH'S RETIREMENT PAR… 011-1100-6361 1,817.66 Vendor PARTY02 - THE PARTY HELPERS Total: 1,817.66
Vendor: SHALLECK01 - THE SHALLECK COLLABORATIVE, INC
THE SHALLECK COLLABORATI… 23-0440 12/18/2023 CA CONSTRUCTION ADMINIST…041-6900-6205 1,450.00 Vendor SHALLECK01 - THE SHALLECK COLLABORATIVE, INC Total: 1,450.00 Vendor: MATTHEWS95063 - TOM MATTHEWS CONSTRUCTION
TOM MATTHEWS CONSTRUCT…BLD23-0323-FD 12/07/2023 REFUND DEPOSIT - 24892 OLI… 011-0000-2303 863.93 Vendor MATTHEWS95063 - TOM MATTHEWS CONSTRUCTION Total: 863.93 Vendor: UNITED04 - UNITED RENTAL (NORTH AMERICA) INC
UNITED RENTAL (NORTH AME… 225725872-001 12/07/2023 RENTAL CHIPPER FOR DOWN… 061-4300-6405 2,971.77 Vendor UNITED04 - UNITED RENTAL (NORTH AMERICA) INC Total: 2,971.77 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 517267860 12/18/2023 CON#500-0698340-000,001,0… 061-1480-6402 1,443.08 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,443.08 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 176230 12/07/2023 FLEET FUEL 061-4400-6342 2,290.01 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 2,290.01 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 11745 12/07/2023 WATER REIMBURSEMENT 50%…011-5300-6364 1,224.36 VICTORIA DYE EQUESTRIAN, L… 12040 12/07/2023 WATER REIMBURSEMENT 50%…011-5300-6364 2,673.18 VICTORIA DYE EQUESTRIAN, L… 11267 12/18/2023 WATER REIMBURSEMENT 50%…011-5300-6364 1,436.54 VICTORIA DYE EQUESTRIAN, L… 12.5.2023 12/18/2023 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 8,634.08 Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 3293 12.3.23 12/03/2023 HULU SUBSCRIPTION 011-1200-6208 81.99 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 PAYPAL CCMF ANNUAL MEM… 011-1200-6308 75.00 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 FARLEY'S CAFE TRVL&MEETIN… 011-1200-6308 5.46 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 EVENBRITE TRAVEL&MEETING…011-1200-6308 18.00 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 RED BERRY COFFE BAR w/KIM… 011-1200-6308 21.57 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 ROSIE'S CAFE TRVL&MTNG BK…011-1200-6308 50.38 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 CAFE NUR WORKING LUNCH … 011-1200-6308 135.96 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 HILTON HOTELS NLC CITY SU… 011-1200-6308 313.56 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 SQUARE TRL&MEETING FR ATL…011-1200-6308 50.00 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 SFO PARKING PARKING FOR P… 011-1200-6308 58.00 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 GOLDBERGS AIRPORT DELI BR… 011-1200-6308 30.33 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 DISTRICT MARKET, SF TRVL&… 011-1200-6308 35.31 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 PHO CABIN LUNCH WITH REC… 011-1200-6308 45.80 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 SAN JOSE MERCURY NEWS SU… 011-1200-6312 31.97 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 CAFE NUR FAREWELL LUNCH … 011-1200-6361 178.44 WELLS FARGO - VISA 3293 12.3.23 12/03/2023 DRAEGER'S MRKT FAREWELL … 011-1200-6361 63.83 WELLS FARGO - VISA 6429 12.3.23 12/03/2023 CA DPR QAC REVEWAL 061-4300-6302 60.00 WELLS FARGO - VISA 6429 12.3.23 12/03/2023 PESTCONTROLCOURSE.COM … 061-4300-6309 275.00 WELLS FARGO - VISA 7105 12.3.23 12/03/2023 AMAZON BARN LIGHTING CR… 011-4120-6361 67.64 WELLS FARGO - VISA 7105 12.3.23 12/03/2023 SMART & FINAL BARN LIGHTI… 011-4120-6361 68.94 WELLS FARGO - VISA 7105 12.3.23 12/03/2023 WAL-MART BARN LIGHTING C… 011-4120-6361 116.30 WELLS FARGO - VISA 7105 12.3.23 12/03/2023 AMAZON BARN LIGHTING CR… 011-4120-6361 170.16 WELLS FARGO - VISA 7105 12.3.23 12/03/2023 COSTCO BARN LIGHTING SNA… 011-4120-6361 265.43 WELLS FARGO - VISA 8836 12.3.23 12/03/2023 MENDOCINO FARMS MONTH… 011-3300-6308 99.79 WELLS FARGO - VISA 8836 12.3.23 12/03/2023 CA ENGINEERS BOARD PROF … 011-3300-6309 180.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 MENDOCINO FARMS CITY CO… 011-1100-6308 377.30 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 COSTCO CITY COUNCIL MEETI… 011-1100-6308 48.96

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 11 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SAFEWAY CITY COUNCIL MEET…011-1100-6308 15.09 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 LEAGUE OF CA CITIES REFUND 011-1100-6309 -75.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 VIMEO SUBSCRIPTION 011-1100-6338 599.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SF CHRONICLE SUBSCRIPTION 011-1100-6338 19.96 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 EVENBRITE JOINT VOLUNTEER…011-1100-6361 588.73 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS 011-1100-6398 75.55 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 EAGLE AWARDS NAME BADG… 011-1100-6398 32.86 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 STARBUCKS MANAGEMENT T… 011-1200-6308 20.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SAFEWAY MANAGEMENT TE… 011-1200-6308 84.80 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 MENDOCINO FARMS MANAG… 011-1200-6308 250.99 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SANTA CLARA RECORDER NO… 011-1200-6309 65.50 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 LEAGUE OF CA CITIES REFUND 011-1200-6309 -75.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 EAGLE AWARDS NAME BADG… 011-1200-6398 32.87 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 MENDOCINO FARMS LUNCH … 011-1300-6308 54.70 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SANTA CLARA RECORDER 2 EA…011-1300-6319 12.50 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 OCCUSCREEN LLC BACKGRND … 011-1300-6332 76.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SWEETGREEN LUNCH FOR CITY…011-1300-6332 65.80 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON FINANCE DEPT OFFI… 011-1400-6301 36.98 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON FINANCE DEPT OFFI… 011-1400-6301 10.47 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON FINANCE DEPT OFFI… 011-1400-6301 222.57 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON FINANCE DEPT OFFI… 011-1400-6301 9.81 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 THE POSH BAGEL WELCOME … 011-1400-6308 69.19 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 CASH BANK CREDIT 12.3.23 011-1400-6331 -485.58 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 LEBOULANGER LUNCH FOR A… 011-1480-6332 100.34 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 OCCUSCREEN LLC BACKGROU… 011-1480-6332 76.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS ENVIR… 011-1700-6398 75.55 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS FINAN… 011-1700-6398 75.55 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS COM… 011-1700-6398 75.54 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS HISTO… 011-1700-6398 75.54 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS PATH… 011-1700-6398 75.55 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON REFUND FR WIRELE… 011-3100-6301 -43.64 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 APA CA COMMUNITY DEV DE… 011-3100-6309 100.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SAFEWY PLANNING COMMISS…011-3110-6308 103.29 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 ZOOM SUBSCRIPTIONS 011-3110-6398 75.55 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 COSTCO PARKS&REC EVENT: … 011-4120-6361 151.64 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON PARK&REC EVENT; … 011-4120-6361 45.83 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON PARK&REC EVENTS … 011-4120-6361 15.26 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON PARK&REC EVENTS … 011-4120-6361 17.45 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OFFI… 061-1480-6301 23.98 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OFFI… 061-1480-6301 104.50 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OFFI… 061-1480-6301 45.79 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON PPE:COVIDTESTS(G… 061-1480-6311 654.80 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 TENDERGREENS EMPLOYEE E… 061-1480-6361 389.69 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON REFUND 061-1480-6361 -264.08 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON EMPLOYEE EVENT: … 061-1480-6361 264.08 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SEA SCOUTS CHRISTMAS PA C… 061-1480-6361 460.00 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 SHUTTERFLY COSTCO HOLIDAY…061-1480-6361 279.92 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OTH… 061-1480-6398 165.71 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OTH… 061-1480-6398 62.68 WELLS FARGO - VISA 9057 12.3.23 12/03/2023 AMAZON TOWN CENTER OTH… 061-1480-6398 100.93 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 7,940.36 Vendor: WHITESIDE02 - WHITESIDE HOMES
WHITESIDE HOMES BLD19-0374-1 12/18/2023 REFUND DEPOIST - 27827 VIA …011-0000-2301 450.00 WHITESIDE HOMES BLD19-0472-1 12/18/2023 REFUND DEPOSIT - 27827 VIA …011-0000-2301 765.00 Vendor WHITESIDE02 - WHITESIDE HOMES Total: 1,215.00
Vendor: WOODARD01 - WOODARD & CURRAN, INC
WOODARD & CURRAN, INC 226956 12/07/2023 11/2023 BILLABLE CONTRACT …011-0000-2301 6,996.25 WOODARD & CURRAN, INC 226956 12/07/2023 11/2023 ADMIN FEE CONTRA… 011-0000-2301 699.63 WOODARD & CURRAN, INC 226956 12/07/2023 11/2023 RECOG ADMIN FEE C… 011-0000-4685 -699.63 WOODARD & CURRAN, INC 226956 12/07/2023 11/2023 PASSTHRU REV CON… 011-3300-4705 -6,996.25

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 12 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WOODARD & CURRAN, INC 226956 12/07/2023 11/2023 PASSTHRU EXP CON… 011-3300-6179 6,996.25 Vendor WOODARD01 - WOODARD & CURRAN, INC Total: 6,996.25 Vendor: ZERO01 - ZERO HOME CORPORATION
ZERO HOME CORPORATION B6DFFA23-0001-1 12/07/2023 6 VITUAL ASSESSMENT DELIV… 011-3200-6199 2,100.00 ZERO HOME CORPORATION B6DFFA23-0004-1 12/07/2023 VIRTUAL HOME ASSESSMENT … 011-3200-6209 2,100.00 Vendor ZERO01 - ZERO HOME CORPORATION Total: 4,200.00
Vendor: ZHENG01 - ZHENG, HAO
ZHENG, HAO EP23-0074 12/07/2023 REFUND DEPOSIT 12800 DIA… 011-0000-2301 300,000.00 Vendor ZHENG01 - ZHENG, HAO Total: 300,000.00
Grand Total: 1,447,928.44

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 13 of 16
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 886,580.77
019 - ARPA - AMERICAN RESCUE PLAN ACT 9,000.00
021 - COPS FUND 44,241.39
041 - GENERAL CIP FUND 240,672.16
042 - PATHWAYS CIP 27,355.25
043 - WESTWIND BARN CIP ADMIN 42,880.00
045 - DRAINAGE CIP 1,728.00
051 - SEWER FUND 118,301.47
061 - GENERAL SERVICE FUND 77,169.40
Grand Total: 1,447,928.44
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,194.95
011-0000-2002 Strong Motion Impl Pay… 45.50
011-0000-2004 SB 1473 - Fee Payable 14.00
011-0000-2301 Planning Deposits 353,259.81
011-0000-2303 Bond Deposits 150,384.05
011-0000-4685 Administrative Charge -3,901.80
011-1100-6199 Other Contract Services 14,805.00
011-1100-6308 Travel & Meetings 7,620.93
011-1100-6309 Instruction & Training -75.00
011-1100-6338 Data Service Subscriptio… 618.96
011-1100-6361 Special Events & Awards 2,896.39
011-1100-6398 Other General Expense 108.41
011-1200-6199 Other Contract Services 1,087.50
011-1200-6208 Programming & Comput… 81.99
011-1200-6308 Travel & Meetings 1,533.99
011-1200-6309 Instruction & Training 30.50
011-1200-6312 Books/Films/Publications 31.97
011-1200-6361 Special Events & Awards 242.27
011-1200-6398 Other General Expense 3,199.91
011-1300-6207 Advertising/Publishing 60.00
011-1300-6209 Other Program & Proj C… 1,860.59
011-1300-6301 Office Supplies 40.73
011-1300-6308 Travel & Meetings 54.70
011-1300-6309 Instruction & Training 37.99
011-1300-6319 Records Management S… 312.50
011-1300-6332 Town Recruitment 141.80
011-1300-6398 Other General Expense 15.00
011-1400-6111 Contract Personnel 10,048.50
011-1400-6199 Other Contract Services 6,250.00
011-1400-6203 Audit & Financial 13,194.83
011-1400-6301 Office Supplies 279.83
011-1400-6303 Postage 10.45
011-1400-6308 Travel & Meetings 69.19
011-1400-6331 Bank Fees -485.58
011-1480-6332 Town Recruitment 176.34
011-1500-6112 Legal - Special Projects 6,745.47
011-1510-6305 Insurance 3,400.40
011-1700-6398 Other General Expense 377.73
011-2100-6152 Law Enforcement 205,605.58
011-3100-4614 Site Development Compl… 1,555.00
011-3100-4702 Attorney's Fees -4,722.55
011-3100-4703 Contract Planner Charge… -7,550.25
011-3100-4707 Contract Geologist Char… -15,931.29
011-3100-6175 Contract Services - Billab… 2,694.00

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 14 of 16
Account Summary
Account Number Account Name Payment Amount
011-3100-6176 Prof Planner Svcs, Billable 4,856.25
011-3100-6177 Attorney Fees - Billable 4,722.55
011-3100-6178 Geologist Charges - Billab… 15,931.79
011-3100-6199 Other Contract Services 1,792.03
011-3100-6301 Office Supplies 318.63
011-3100-6308 Travel & Meetings 347.78
011-3100-6309 Instruction & Training 100.00
011-3110-6308 Travel & Meetings 103.29
011-3110-6398 Other General Expense 75.55
011-3200-4301 Building Permits 3,390.00
011-3200-4311 Plan Retention Fees 2,150.00
011-3200-4312 Energy Fee 508.50
011-3200-6114 Contract Plan Checks 175.50
011-3200-6199 Other Contract Services 24,267.50
011-3200-6209 Other Program & Proj C… 2,815.68
011-3200-6301 Office Supplies 454.91
011-3300-4705 Engineer's Charges - Con… -7,884.00
011-3300-4707 Geologist Charges -2,929.42
011-3300-6138 Hazardous Waste Progr… 15,259.84
011-3300-6178 Geologist Charges - Billab… 2,929.42
011-3300-6179 Engineering Chrgs - Billab… 7,884.00
011-3300-6303 Postage 10.93
011-3300-6308 Travel & Meetings 99.79
011-3300-6309 Instruction & Training 180.00
011-3300-6315 Permits for Operation 3,746.00
011-4120-6361 Special Events & Awards 1,548.18
011-4500-6315 Permits for Operation 7,067.00
011-4600-6145 Traffic Signal Maintenan… 1,946.77
011-4600-6146 Traffic Signal Repair/Rep… 7,182.00
011-4600-6209 Other Program & Proj C… 116.00
011-4600-6363 Electric 409.65
011-4740-6125 Pathways Maintenance 7,000.00
011-5100-6122 Lawncare/Landscaping 2,641.16
011-5100-6123 Housekeeping 1,038.00
011-5300-6118 Facility Maint & Security 433.04
011-5300-6122 Lawncare/Landscaping 4,250.00
011-5300-6123 Housekeeping 860.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6362 Telephone 60.50
011-5300-6364 Water 5,334.08
011-5300-6398 Other General Expense 667.58
019-6900-6622 Site Improvements 9,000.00
021-6100-6111 Contract Personnel 43,964.37
021-6100-6362 Telephone 277.02
041-6900-6199 Other Contract Services 12,700.00
041-6900-6205 Architectural & Design 227,972.16
042-0000-4663 Pathway Construction F… 3,826.00
042-6900-6126 Pathway Construction 22,835.50
042-6900-6209 Other Program & Proj C… 693.75
043-6900-6622 Site Improvements 42,880.00
045-0000-4661 Drainage In-Lieu Fees 1,728.00
051-0000-2330 Sewer Reimbursement 122,905.13
051-0000-4685 Administrative Charge -6,145.26
051-4800-6315 Permits for Operation 663.00
051-4800-6362 Telephone 93.35
051-4800-6363 Electric 785.25
061-0000-2204 Deferred Comp Payable 32,223.31
061-0000-2225 Life Insurance Payable 1,769.05

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 15 of 16
Account Summary
Account Number Account Name Payment Amount
061-0000-2226 Long Term Disability Pay… 1,358.18
061-0000-2233 Dental & Vision Insuranc… 5,449.65
061-1470-6021 State Unemployment Tax 183.97
061-1470-6037 Employee Assistance Pr… 828.07
061-1480-6118 Facility Maint & Security 958.13
061-1480-6122 Lawncare/Landscaping 8,110.00
061-1480-6123 Housekeeping 4,705.93
061-1480-6301 Office Supplies 1,133.12
061-1480-6303 Postage 430.03
061-1480-6310 On-Line Service 200.34
061-1480-6311 Training & Safety 654.80
061-1480-6323 Disposal Services 62.82
061-1480-6332 Town Recruitment 270.00
061-1480-6361 Special Events & Awards 1,140.50
061-1480-6362 Telephone 2,150.32
061-1480-6363 Electric 3,304.74
061-1480-6398 Other General Expense 1,459.39
061-1480-6402 Office Mach & Furniture… 1,834.51
061-4300-6118 Facility Maint & Security 575.05
061-4300-6302 City Membership 60.00
061-4300-6309 Instruction & Training 275.00
061-4300-6324 Uniforms 359.51
061-4300-6342 Gas and Oil 85.96
061-4300-6362 Telephone 229.54
061-4300-6363 Electric 291.18
061-4300-6398 Other General Expense 58.02
061-4300-6399 Other Supplies/Materials 357.91
061-4300-6404 Tools & Equipment Rent… 385.00
061-4300-6405 Outside Equipment Rent… 2,971.77
061-4400-6318 Vehicle Repair 189.36
061-4400-6342 Gas and Oil 3,104.24
Grand Total: 1,447,928.44
Project Account Summary
Project Account Key Payment Amount
**None** 626,309.97
111710 75.54
111720 75.55
111730 75.55
111740 75.55
111799 75.54
410220 12,700.00
410229 227,972.16
427913-24 23,529.25
437307-24 42,880.00
457202 9,000.00
APL23-0004 2,747.25
B20422 1,000.00
B20422-ELEC 60,000.00
BLD19-0374 450.00
BLD19-0472 765.00
BLD20-0590-ELEC 40,000.00
BLD20-0590-FD 17,417.20
BLD20-0590-GAS 20,000.00
BLD20-0591-FD 2,387.92
BLD21-0302-FD 2,565.00
BLD23-0034-FD 3,150.00
BLD23-0323-FD 863.93

Disbursements Report Payment Dates: 12/1/2023 - 12/31/2023 2/1/2024 12:33:44 PM Page 16 of 16
Project Account Summary
Project Account Key Payment Amount
CC23-0001 4,260.08
CDP23-0001 10,335.83
CDP23-0002 1,021.83
EP21-0156 6,289.00
EP21-0156-PB 3,000.00
EP21-0166-PB 1,000.00
EP21-0182 224.50
EP22-0037 903.00
EP23-0074 303,222.36
EP23-0136 709.00
LLA23-0001 511.50
R4120-10 1,430.11
R4120-7 85.36
SB922-0001 1,674.86
SD23-0019 6,938.25
SD23-0024/ZHEN DING 2,451.90
SD23-0047 2,947.22
SD23-0048 4,102.23
TM22-0002 1,353.00
TM22-0003 1,353.00
Grand Total: 1,447,928.44

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR PERIOD ENDING
DECEMBER 31, 2023
FROM: Sunny Hong, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ended on December 31, 2023.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to comply with this requirement. The following attachment provides a summary of financial transactions for Town of Los Altos Hills Cash and Investments accounts for the month ended on December 31, 2023.

DISCUSSION:

The Town’s Cash and Investments accounts record all receipts and disbursements transactions for the month. The Town’s main cash account – Wells Fargo Bank shows a total balance of $1,488,208.55 with disbursements of $1,910,498.41 for the month of December 2023. As of December 31, 2023, the grand total of Cash and Investments accounts is $27,869,283.44 with the following breakdown:

Item 14G Staff Report

Staff Report Page 2
Treasury Report for Period Ending December 31, 2023
February 15, 2024
2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and t o c o m p l y w i t h g o v e r n m e n t c o d e . I t was not specified as one of the C i t y Council’s Work Plan items in 2024-25.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

FISCAL IMPACT:

There is no fiscal impact for December 31, 2023, Treasurer’s Report.

ATTACHMENT:

1. Treasurer’s Report as of December 31, 2023
Accounts Amount $:

Cash on hands 1,900.00
Wells Fargo Bank 1,486,308.55
Sub-total 1,488,208.55
LAIF per par value 3,729,130.02
CAMP per market value 21,336,726.47
PARS 115 per market value 1,160,102.87
BNY Mellon - per par value 155,115.53
Sub-total 26,381,074.89
Grand Total 27,869,283.44

Name Beginning
Balance Total Total Ending Balance
as of 12/1/2023 Receipts (+) Disbursement (-) as of 12/31/2023 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,900.00 - - 1,900.00
Wells Fargo Bank 1,388,722.62 2,008,084.34 1,910,498.41 1,486,308.55 Total: 1,390,622.62 2,008,084.34 1,910,498.41 1,488,208.55 Ending Balance
as of 12/31/2023
INVESTMENT ACCOUNTS:

Investments - Local Agency Investment Fund (LAIF) - per Par Value 3,729,130.02 Investments - CAMP Portfolio - per Market Value 21,336,726.47 Investments - PARS 115 Trust Pension - per Market Value - Restricted 1,160,102.87 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 155,115.53 Total: 26,381,074.89
TOTAL CASH & INVESTMENTS ACCOUNTS 27,869,283.44

DEPOSIT LIABILITIES
Building Dept Deposits 4,927,492.22
CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance Fund # Fund Name: Fund Classification: 7/1/2023 (Decrease) as of 11/30/2023 Increase (DR) Decrease (CR) as of 12/31/2023 11 General Fund General Fund 20,646,199.41 (221,413.11) 20,424,786.30 2,155,966.44 1,817,202.11 20,763,550.63 16 Parks & Rec - In Lieu Fee Special Revenue 379,233.50 65,395.07 444,628.57 - 976.93 443,651.64 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
1,085,932.75 (229,076.69) 856,856.06 - 9,000.00 847,856.06 21 COPS FUND Special Revenue (157,068.72) (52,783.47) (209,852.19) 8,333.33 45,649.29 (247,168.15) 71 SPECIAL DONATIONS Special Revenue 33,637.90 800.00 34,437.90 - - 34,437.90 46 STREET CIP Streets Capital Projects (9,442.32) (987,644.13) (997,086.45) 100,840.89 16,307.66 (912,553.22) 41 GENERAL CIP FUND Other Capital Projects 784,475.49 (434,936.23) 349,539.26 5,300.00 250,938.74 103,900.52 42 PATHWAYS CIP Other Capital Projects 1,027,973.91 (288,596.49) 739,377.42 - 35,837.92 703,539.50 43 WESTWIND BARN CIP Other Capital Projects 266,998.19 23,151.56 290,149.75 4,675.51 47,485.46 247,339.80 45 DRAINAGE CIP Other Capital Projects 705,402.50 16,273.62 721,676.12 1,598.40 11,889.13 711,385.39 48 SEWER FUND CIP Enterprise-Sewer 4,559,309.89 (351,593.81) 4,207,716.08 - 18,844.54 4,188,871.54 51 SEWER FUND Enterprise-Sewer 1,154,876.82 (1,082,587.89) 72,288.93 6,145.26 279,727.02 (201,292.83) 31 SEWER ASSESSMENT D Fiduciary 313,429.37 (92,902.62) 220,526.75 618.35 1,568.66 219,576.44 61 GENERAL SERVICE FUNInternal Service Fund 961,880.44 (503,810.52) 458,069.92 1,045,317.15 537,198.85 966,188.22 TOTAL CASH & INVESTMENTS ACCOUNT 31,752,839.13 (4,139,724.71) 28,914,708.47 3,328,795.33 3,072,626.31 27,869,283.44 Monthly Treasurer's Report
FY 2023-23
Month of December 2023 (Unaudited)
Pursuant to California Government Code Section 41004
Item 14G Attachment 1 Treasurer's Report 12.2023

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: ADOPT AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS REPEALING AND REPLACING CHAPTER 1.10 (GREEN BUILDING
STANDARDS CODE) OF TITLE 8 (BUILDING REGULATIONS) OF THE LOS

ALTOS HILLS MUNICIPAL CODE AND ADOPT REGULATIONS THAT

REQUIRE NEW RESIDENTIAL BUILDINGS AND SUBSTANTIALLY

ALTERED EXISTING RESIDENTIAL BUILDINGS TO BE CONSTRUCTED WITH ZERO NOx EMISSION EQUIPMENT
FROM: Jay Bradford, Assistant Community Development Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: Staff recommends the City Council take the following actions:

Waive Reading and Adopt an Ordinance 611 (Attachment 1) to Repeal and Replace Chapter 1.10 (Green Building Standards Code) of Title 8 (Building Regulations) of Los Altos Hills’ Municipal Code (LAHMC) and adopt by reference the 2022 California Green Building Standards Code and make local amendments that require new residential buildings and substantially altered existing residential buildings to be constructed with zero NOx emission equipment.

BACKGROUND
In early 2023, the Council included expanding the local building energy reach code requirements to encompass residential remodel projects in the FY23-24 work plan and directed staff to return with a proposed ordinance for consideration.

On September 14, 2023, a joint study session was held between the Planning Commission (PC) and the Town’s Environmental Initiatives Committee (EIC) to discuss initial energy reach code policy options. During the study session, both staff and the EIC presented potential existing building reach code options for consideration.

On October 26, 2023, the EIC held a study session to refine the draft ordinance based on feedback from the PC and the community.

On November 15, 2023, for discussion purposes, staff provided the PC/EIC with an overview of the local amendments that are being proposed by the Assistant Community Development Director/Building Official. The PC/EIC was generally supportive of the proposed amendments and offered minimal changes to the draft ordinance, recommending the ordinance be presented to the City Council.

On January 18, 2024, staff brought forward the first reading of the adoption for consideration by the City Council, which received a majority vote of five (AYES) to zero (NOES) and zero (ABSENT).

Item 14H Staff Report

DISCUSSION
Based on expressed findings of need supported by local climatic, geological, or topographical conditions allowed by Health and Safety Code 17958.7(a) and together with stakeholder, community, and Council feedback, Staff recommends repealing and replacing Chapter 1.10 (Green Building Standards Code) of Title 8 of Los Altos Hills Municipal Code and adopting regulations that require new residential buildings and substantially altered existing residential buildings to be constructed with zero NOx emission homes and equipment.

Staff and the EIC have participated in multiple events and public hearings meant to engage stakeholders, the community, and Council to elicit comments and direction regarding the proposed amendments to the 2022 California Building Standards Codes. That feedback was instrumental in crafting the scope of the amendments presented to Council on January 18, 2024, which received a majority vote of five to none. Throughout the process, a few options were considered, with this approach and regulations being the preferred option.

The proposed ordinance would take effect thirty (30) days after adoption and would apply to any project for which a development or permit application is filed with the Town as of the effective date of the ordinance.

FISCAL IMP ACT
Although there is no fiscal impact to the Town associated with adoption of the reach codes, the cost of construction could increase with the implementation of these CALGreen Amendments. 2024-25 CITY COUNCIL WORK PLAN:

The 2023 Reach Codes were a part of the 2023 and recently proposed 2024-25 City Council Work Plan. The key project falls under the Priority Area, Increase Effective Service Delivery & Governance. Additionally, the 2024-25 Work Plan incorporates staff capacity to work with the community and EIC on future reach code initiatives prior to the next code cycle in 2025.

ENVIRONMENTAL REVIEW
The proposed ordinance amendments are exempt from the California Environmental Quality Act (CEQA) pursuant to "general exemptions" described in Section 15061(b)(3) of the CEQA Guidelines since the ordinance amendments would not have any significant effects on the environment.

ATTACHMENTS

1. Reach Code Ordinance

ORDINANCE NUMBER 611
AMENDING CHAPTER 1.10 (GREEN BUILDING STANDARDS CODE) OF TITLE 8 (BUILDING REGULATIONS) OF THE LOS ALTOS HILLS MUNICIPAL CODE AND

ADOPT REGULATIONS THAT REQUIRE NEW RESIDENTIAL BUILDINGS AND

SUBSTANTIALLY ALTERED EXISTING RESIDENTIAL BUILDINGS TO BE CONSTRUCTED WITH ZERO NOx EMISSION EQUIPMENT
WHEREAS, much of the Greater Bay Area, including the Town of Los Altos Hills, remains a nonattainment area that does not meet the federal air quality standards established to protect public health; and
WHEREAS, Nitrous Oxide and Nitrous Dioxide (collectively NOx) emissions from building appliances contribute significantly to the formation of ozone and other harmful air pollutants that are present at levels that violate federal standards; and
WHEREAS, the Bay Area Air Quality Management District approved rules on June 21, 2023 that outlaw the sale of NOx-emitting water heaters and furnaces in 2027 and 2029 respectively for installation into Bay Area buildings; and
WHEREAS, preparing the structures in the Town of Los Altos Hills for the upcoming implementation of the Bay Area Air Quality Management District’s rules will promote efficiency and cost savings that will benefit Town residents; and
WHEREAS, Section 39002 of the California Health and Safety Code authorizes local agencies to establish air pollution standards that are stricter than statewide or federal standards; and WHEREAS, California Health and Safety Code section 17958 requires that cities adopt building regulations that are substantially the same as those adopted by the California Building Standards Commission and contained in the California Code of Regulations – Title 24; and; WHEREAS, the Town of Los Altos Hills adopted such regulations on November 17, 2022 with modifications as provided by California Health and Safety Code Sections 17958.5, 17958.7 and 18941.5 which specify that the City may make changes or modifications to the building standards contained in the California Building Standards based upon express findings that such changes or modifications are reasonably necessary because of local climatic, geological or topographical conditions;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby further ORDAIN as follows:

1. Title 8, Chapter 1.10 “Green Buildings Standards Code,” of the Los Altos Hills Municipal Code is hereby repealed and replaced with the following Chapter 1.10.

Chapter 1.10 CALIFORNIA GREEN BUILDING STANDARDS CODE
Item 14H Draft Ordinance

8-1.10.01 Adoption of 2022 California Green Building Standards Code. (a) The 2022 California Green Building Standards Code, Part 11, Title 24 of the California Code of Regulations, a portion of the California Building Standards Code, as defined in the California State Health and Safety Code Section 18901 et seq., (hereinafter referred to as “CALGreen”), and any rules and regulations promulgated pursuant thereto are hereby adopted and incorporated by reference herein.
(b) Appendix Chapter A4, Section A4.106.8, Electric Vehicle (EV) Charging for New Construction, is adopted. (§ 1, Ord. 605, eff. December 17, 2022) (c) One copy of the CALGreen shall be kept on file at the Town of Los Altos Hills. (§ 1, Ord. 558, eff. February 15, 2015; § 1, Ord. 568, eff. March 16, 2017; § 1, Ord. 585, eff. (d) The requirements of this chapter may be adjusted or waived if the property owner demonstrates that applying this chapter would take property in violation of the United States and/or California Constitutions, or would violate applicable federal law. 8-1.10.02 Amended sections of adopted code.

The Green Building Standards Code is amended as follows:
(a) Chapter 2, Definitions, is amended by adding with the following definitions to read:

ADDITION. An extension or increase in floor area of an existing building or structure.

ALTERATION OR ALTER. Any construction or renovation to an existing structure other than repair for the purpose of maintenance or addition.

NITROGEN OXIDES (NOX). The sum of nitrogen oxide (NO) and nitrogen dioxide (NO2), collectively expressed as nitrogen dioxide.

NOX EMITTING EQUIPMENT. Any equipment or appliance used for space heating, water heating, cooking, clothes drying and/or lighting that emits more than 0.0 nanograms of nitrogen oxides expressed as NOx per joule of heat and/or light output.

REPAIR. Reconstruction, replacement, or renewal of any part of an existing building for the purpose of its maintenance or to correct damage, as defined in the California Existing Building Code.

SUBSTANTIALLY ALTERED STRUCTURE. Any structure that is voluntarily altered such that more than fifty (50) percent of the structure’s permitted floor area is altered, or more than fifty (50) percent of the permitted exterior wall area is altered, or fifty (50) percent of the

structure’s combined wall and floor area is altered, or more than fifty (50) percent of existing structure’s permitted floor area is added.

TECHNICALLY INFEASIBLE. With respect to an alteration of a building or a facility, there is a low probability of successfully completing the alteration because existing building or site constraints prevent the modification or addition of elements, spaces, or features that would fully and strictly comply with the minimum requirements for new construction and are necessary for compliance. Examples include but are not limited to, utility conflicts, service capacity constraints, or construction limitations due to environmental conditions.

ZERO-NOX EMISSION BUILDING. A building with zero NOx emissions that utilizes zero NOx equipment or appliances.

ZERO-NOX EMITTING EQUIPMENT. Any equipment or appliance that emits no more than

0.0 nanograms of nitrogen oxides (expressed as NOx) per joule of heat and/or light output.

Equipment and appliance uses include, but are not limited to, space heating, water heating, cooking, clothes drying, and lighting.
(b) Chapter 4, Residential Mandatory Measures, is amended by amending the following sections to read:

DIVISION 4.1 PLANNING AND DESIGN
SECTION 4.106 SITE DEVELOPMENT

4.106.5.1. New construction. All newly constructed buildings, newly constructed detached accessory dwelling units, and other newly constructed detached habitable structures shall be Zero-NOx Emission Buildings.

Exemptions:

1. Outdoor cooking equipment, outdoor fireplaces, portable space heaters, generators, and pool/spa heaters for residential building projects are exempt from the requirements of 4.106.5.1, or

2. Indoor cooking equipment for residential building projects is exempt from the requirements of 4.106.5.1. The applicant shall comply with Section 4.106.5.3.

4.106.5.2. Substantially Altered Structures. All Substantially Altered Structures shall be Zero-NOx Emission Buildings.

Exemptions:

1. Outdoor cooking equipment, outdoor fireplaces, portable space heaters, generators, and pool/spa heaters for residential building projects are exempt from the requirements of 4.106.5.2, or

2. Indoor cooking equipment for residential building projects is exempt from the requirements of 4.106.5.1. The applicant shall comply with Section 4.106.5.3, or

3. Substantially Altered Structures are exempt from the requirements of 4.106.5.2 if the electrical utility service is underground and the installation of Zero-NOx Emitting Equipment is technically infeasible as determined by the Building Official per 4.106.5.4, or

4. Substantially Altered Structures are exempt from the requirements of 4.106.5.2 if the primary electrical utility customer of record at the residence is enrolled in the PG&E California Alternate Rates for Energy Program (CARE) and Family Electric Rate Assistance Program (FERA) Programs.

4.106.5.3 Requirements for indoor cooking equipment. Where NOx Emitting Equipment is allowed for indoor cooking per exemption #2 under 4.106.5.1 or

4.106.5.2, the construction drawings shall provide for the infrastructure and physical space needed to accommodate the future installation of a Zero-NOx Emitting cooking appliance in the following ways, as certified by a registered design professional or licensed electrical contractor:

1. A dedicated 240-volt branch circuit wiring shall be installed within 3 feet from the cooktop and accessible to the cooktop with no obstructions. The branch circuit conductors shall be rated at 50 amps minimum. The blank cover shall be identified as “240V ready.” All electrical components shall be installed in accordance with the California Electrical Code.

2. The main electrical service panel shall have a reserved space to allow for the installation of a double pole circuit breaker for a future electric cooktop installation. The reserved space shall be permanently marked as “For Future 240V use.”

4.106.5.4 Technical Infeasibilities. For technical infeasibilities, the property owner shall submit a request to use alternate means and methods. The property owner shall provide any additional information required by the Building Official to make a determination on the request per the 2022 CALGreen, Section 101.8. The determination of the Building Official may be appealed to the City Council, as provided in LAHMC, Section 1-4.01.

2. Severability. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

3. Effective Date; Publication. This ordinance shall take effect thirty (30) days after adoption.

Within fifteen days (15) after the passage of this ordinance, the City Clerk shall cause this ordinance or a summary thereof to be published once, with the names of those City Councilmembers voting for or against it in a newspaper of general circulation in the Town of Los Altos Hills, as required by law. Prior to the effective date of this ordinance, the City Clerk shall further file a copy of the ordinance with the California Building Standards Commission. This ordinance shall apply to any project for which a development or permit application is filed with the Town as of the effective date of the ordinance.

INTRODUCED: (INSERT DATE)
PASSED: (INSERT DATE)
AYES: (INSERT NAMES)
NOES: (INSERT NAMES)
ABSTENTIONS: (INSERT NAMES)
ABSENT: (INSERT NAMES)
BY: ________________________________
ATTEST:

APPROVED AS TO FORM:
1708635.1

1 TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ADOPTING AN A.I. USE POLICY FOR THE TOWN FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution (Attachment 1) adopting an A.I. Use Policy for the Town.

BACKGROUND:

The Town of Los Altos Hills uses reliable, collaborative, and secure information technology solutions to support the efforts of staff in delivering high-quality services to the community.

As new, relevant local government technologies arise, the Town often assesses the value that each can deliver. In 2022, generative A.I. emerged as a powerful new tool in a wide range of contexts.

The Town quickly recognized that this technology could be useful in the public sector while also acknowledging that it could create unacceptable risks.

To help understand those risks, and provide clear guidance to staff on its uses, the Town engaged the services of Dr. Jonathan Reichental, former Chief Information Officer for the City of Palo Alto, to help put together an A.I. Use Policy.

DISCUSSION:

This policy provides rules and guidance for Town staff to support responsible use of generative A.I. tools. The Town is committed to encouraging the use of emerging technologies that promote progress and innovation, increase organizational performance and quality service delivery, and serve the public good.

Staff, with the help of the consultant, also engaged the help of the Technology Committee to review the proposed policy. The policy was taken to a Technology Committee meeting three times and ultimately approved by the committee on the dates below. • November 8, 2023 – introduction of the proposed policy, received comments; (Attachment 2)
• December 13, 2023 – second draft of policy, received additional comments; (Attachment 3)
• January 10, 2024 – Committee passed a motion to recommend adoption by City Council Attachment 4 is the proposed A.I. Use Policy for the Town of Los Altos Hills.

Item 14I Staff Report

Staff Report to City Council Page 2
A.I. Use Policy
February 15, 2024
ENVIRONMENTAL REVIEW:

The proposed plan for supplemental law enforcement services is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA.
2024-25 CITY COUNCIL WORK PLAN:

Adopting the proposed resolution to enact the attached A.I. Use Policy will help the Council complete an Effective Service Delivery and Governance project that has been identified in the 2024-25 City Council Work Plan.

FISCAL IMPACT:

Approving the A.I. Use Policy does not make any immediate additional financial commitment to the Town. Any future procurement of generative A.I. solution software will follow the Town’s standing procurement processes. However, according to the policy the Town will need to procure a generative A.I tool like ChatGPT if the staff were to use this technology for work.

ATTACHMENTS:

1. Resolution Adopting an A.I. Use Policy for the Town

2. November 8, 2023 Tech Committee Meeting Minutes

3. December 13, 2023 Tech Committee Meeting Minutes

4. Proposed Policy

TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941-7222
www.losaltoshills.ca.gov
DRAFT Generative Artificial Intelligence Acceptable Use Policy Approved by City Council xx/xx/2024

1. Executive Summary
The Town of Los Altos Hills uses reliable, collaborative, and secure information technology solutions to support the efforts of staff in delivering high-quality services to its community.

As new, relevant local government technologies arise, the Town often assesses the value that each can deliver. In 2022, generative AI – creating meaningful output such as text and images from human prompts -- emerged as a powerful new tool in a wide range of contexts. The Town quickly recognized that this technology could be extraordinarily useful in the public sector while also acknowledging that it could create unacceptable risks.

The Town of Los Altos Hills will partner and collaborate with other government agencies in the region and beyond to maximize the benefits of generative AI and to reduce its risks such as security, privacy, and content issues.

This policy provides rules and guidance for Town staff to support responsible use of generative AI tools. The Town is committed to encouraging the use of emerging technologies that promote progress and innovation, increase organizational performance and quality service delivery, and serve the public good.

2. Version Control
Date Version What Who
11/18/23 1.0 Draft policy framework External consultant 11/24/23 2.0 First full draft of policy External consultant 11/27/23 2.1 Review and minor modifications City Manager 12/17/23 3.0 Incorporates feedback from tech committee LAH Tech Committee Item 14I Attachment 4 Proposed AI Policy

Draft Generative AI Acceptable Use Policy

3. Definitions
What Description
User Staff, contractors, or others using Generative AI for Town work purposes.

Town The local government of The Town of Los Altos Hills, California.

Artificial
Intelligence (AI)
A system that performs certain tasks that simulate those of a human.

Generative AI A system that creates content such as text, audio, or images in response to human or computer inputs.

4. Purpose
The purpose of this policy is to set forth requirements and guidance that Town users must adhere to when acquiring and using solutions that meet the definition of generative artificial intelligence (AI).

5. Scope
While AI is a broad and deep topic, this policy is currently concerned with solutions that use a specific type of AI called generative AI. Examples include ChatGPT and Google Bard, as well as products from Stability.ai, Jasper.ai, and similar. This policy also acknowledges that the boundaries of such solutions can be complex to define, and the nature of the technology is changing at a high rate. In the event of uncertainty in how any part of this policy applies, staff should first seek guidance from a supervisor.

6. Benefits and Risks of Using Generative AI in Local Government Benefits (not an exhaustive list):
a) Ability to analyze large amounts of information and then identify patterns, answer questions, make recommendations, and summarize findings. b) Reduce time spent on regular tasks including the creation of documents such as memos, emails, job descriptions, and reports, and assist with rapid knowledge acquisition. c) Improved decision-making by discovering and exploring scenarios, evaluating options, and analyzing relevant data.
d) Assist in the development of new content such as policies and procedures, website content, and social media posts, including rewording and improving grammar. e) Provide community-facing chatbots that provide 24-hour access to information and services.
f) Translates text into different languages.

Draft Generative AI Acceptable Use Policy

Risks (not an exhaustive list):
a) May create output that uses, for example, inappropriate, generic, and irrelevant language, bias, and tone. Translations too, may not be of an acceptable level of quality. b) Information produced may not be accurate, which includes dates, places, names, events, and more.
c) May reveal personally identifiable or sensitive information, disclose confidential information, or release draft information to the public. d) Reliance may reduce the important use of human empathy, personal contact, discretion, and judgement.
e) All input and output content may be subject to relevant public record laws. f) Content produced may be subject to copyright laws and use could result in legal challenges.

7. Acceptable Uses of Generative AI
The range of uses of generative AI are wide and new capabilities are being frequently introduced.

This list provides a small set of staff usage examples that can be used as guidance. a) Creating an outline for written content. The generative AI content is used as a starting point, but the final product is created by staff. Examples include:
• Letters
• Emails
• Project documentation
• Speaker notes
• Presentation slides
• Social media posts
• RFPs and similar
• Web content
• Reports
• Procedures
• Policies
• Job descriptions
• Press releases
b) Copying a document into a generative AI tool for the purposes of summarizing and/or querying it.
c) Suggesting writing improvements.
d) Learning about and exploring topics.

Draft Generative AI Acceptable Use Policy

e) Analyzing different types of data.
f) Idea generation.
g) Research.

8. Requirements for Using Generative AI
a) All generative AI tools used for work purposes require an account that is explicitly for Town use. Personal accounts are not permitted for work use. b) Assume that all use of generative AI tools and content are subject to relevant public records requests and must adhere to existing Town data retention requirements where appropriate.
c) Only provide input content that is okay for public disclosure. d) Staff are responsible for all outcomes of generative AI used for work purposes.

Specifically, the consequences of generative AI use are a human responsibility and issues cannot be deferred to the software and system. Staff assume all responsibility for content produced by generative AI.
e) Conduct a fact check on all content that is produced by generative AI. Staff must validate all output and ensure that it is factually correct. Staff are responsible for managing the risks of AI hallucinations, i.e., the creation by AI of inaccurate or nonsensical content.
f) Provide attribution whenever generated content is published including images. g) Log usage of generative AI for possible reference purposes later. h) Do not use generative AI to generate code or audio at this time.

9. Procurement of Generative AI Solutions
a) To procure generative AI solutions, staff must follow the existing policies and procedures for acquiring hardware and software for the Town.
b) Staff acknowledge that the procurement process may be slower than normal as a risk and impact assessment may be required.
c) The policy and procedures for acquiring generative AI solutions also applies to free-touse, freemium, open source, software-as-a-service (SaaS), and any other solution formats.
d) Approval to procure a generative AI solution is not required if the identical solution has already been formally approved.

Draft Generative AI Acceptable Use Policy

e) Use of any generative AI solution may be restricted or revoked at any time if, in the judgement of the Town, the risk of use results in non-compliance in part or full, with this policy or any other Town policy, or other relevant policy, rule, or law.

10. Enforcement
Enforcement may be imposed in coordination with individual division directors and department leaders. Non-compliance may result in department leaders imposing disciplinary action, restriction of access, or more severe penalties up to and including termination of employment or vendor contract.

11. Training
The Town will occasionally provide training in generative AI and specific tools. For specific requirements, staff should work with their supervisor to request training following their normal learning needs process.

Khan Academy provides high-quality, free online training. Access via khanacademy.org and search for “generative AI”
For developing prompt engineering skills—the ability to provide good input for great generative AI output—the following site provides free, high-quality training: learnprompting.org

12. Contact and Oversight Information
This policy will be maintained through the City Manager’s department, owned by the City Manager or designee. Their responsibilities include creating and maintaining the generative AI risk and impact criteria, making recommendations for policy updates, communicating updates on the Towns position on generative AI, and as a point of contact for escalating challenges and issues with the technology.

13. Document Control
This policy shall be effective on XX/XX/24 and shall be reviewed annually. A review and update may also be initiated in the event of substantive changes to generative AI and its associated solutions.

Resolution __ -24 Page 1
RESOLUTION __ - 24
RESOLUTION ADOPTING AN A.I. USE POLICY FOR THE TOWN
WHEREAS, the Town of Los Altos Hills uses reliable, collaborative, and secure information technology solutions to support the efforts of staff in delivering high-quality services the community; and
WHEREAS, as new, relevant local government technologies arise, the Town often assesses the value that each can deliver; and
WHEREAS, in 2022, generative A.I. emerged as a powerful new tool in a wide range of contexts and the Town quickly recognized that this technology could be useful in the public sector while also acknowledging that it could create unacceptable risks; and WHEREAS, to help understand those risks, and provide clear guidance to staff on its uses, the Town engaged the services of Dr. Jonathan Reichental, former Chief Information Officer for the City of Palo Alto, to help put together an A.I. Use Policy.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby approves of the attached A.I. Use Policy for the Town of Los Altos Hills.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 15th of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Stanley Mok, Mayor
ATTEST:
_____
Arika Miller, City Clerk
Item 14I Attachment 1 Draft Resolution

1 Wed, November 8, 2023
Technology Committee Regular
Meeting Minutes
Committee meetings are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.

To attend the meeting in person: Town Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022
To participate via Zoom Video Conference, please use the meeting information below:

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside.

Members of the public may participate and provide public comments in person or online meetings as follows:
https://us02web.zoom.us/j/84031233243?pwd=alJuaGRpeDBqSnd0QXF0eFFhZ1V2UT09 Meeting ID: 840 3123 3243 Passcode: 673521 +16699006833, 84031233243# US (San Jose)
Before speaking, you may optionally identify yourself by name and where you reside.

Note: All votes shall be made by roll call and individual votes will be stated in the minutes

1. Roll Call; Committee Membership
a. Members: Rajiv Bhateja, Ameesh Divatia, Ron Haley, Annie Ju, George Lee, John Swan
b. Associate Members: Andreas Bibl, Lew Jamison, Sam Wood c. Council Liaison: Stan Mok

2. Welcome Members of the Public, Public Comment (up to 3 minutes each)

3. Approval of prior meeting minutes & Committee Goals 2024-2025 (10 minutes to here) a. LAH Technology Committee Regular Meeting Approved Minutes 09.01.23 b. LAH Technology Committee Regular Meeting Draft Minutes 10.11.23 c. LAH Information Technology Core Critical Operations

4. IT Vendor RFP & Selection Process (30 minutes, Cody Einfalt) Draft Los Altos Hills Scope of Services PDF Document Link

5. Town AI Policy (15 minutes, Peter Pirnejad)
San Jose AI Guidelines – July 2023
Item 14I Attachment 2 Draft Minutes 11.08.23

2 6. Update on drone technology (10 min, George)

7. Security Expo plans (10 min, Annie/Rajiv)

8. Website update (10 minutes, Annie/Rajiv)

9. Joint Venture update (5 minutes, John)

10. Adjourn
Agenda

1. Roll Call; Committee Members:

Members:

1. Rajiv Bhateja

2. Ameesh Divatia (not present)

3. Ron Haley(not present)

4. Lew Jamison

5. Annie Ju

6. George Lee

7. John Swan

8. Andreas Bibl (Associate Member, not present)

9. Sam Wood (Associate Member)
Council Liaison:

1. Stan Mok
Town Staff:

1. Peter Pernijad

2. Cody Einfalt

2. Welcome Members of the Public, Public Comment (up to 3 minutes each) Members of the Public:

1. Neil Katin (online)

2. Pete Gonda (online)

3. Joan Schoening
Pete Gonda and Joan Schoening will do a presentation for IT Management Services

3. Approval of prior meeting minutes & Committee Goals 2024-2025 (10 minutes to here) Motion Approve minutes
Moved by: Lew
Seconded: George
Roll Call: Yes No Abstain
Rajiv X
Ameesh
Ron
Lew X
Annie X
George X

3 John X
Passes
unanimously
X
a. Rajiv: The Committee Goals were sent to staff, there were 6 project ideas, including Speed Display Devices, Earthquake gas shutoff
b. Peter: On Dec 5, 6pm, there will be a town event, with the County Sheriff. This is an opportunity to bring vendors in.
c. Stan: Concerning speed display devices, there’s new state law passed for giving citations, different than Tech Committee’s proposal.

4. IT Vendor RFP & Selection Process (30 minutes, Cody Einfalt) Draft Los Altos Hills Scope of Services PDF Document Link a. Guests, from Baker Tilly
b. Joan Schoening, Pete Gonda - have done RFD services
c. The purpose of RFP is to obtain IT services for the town, support core and critical IT operations – network and security management, server support and admin, desktop hardware/software. And support the town’s IT strategic plans, strategic priorities. d. Can have MSP or an outside party.
e. Town purchasing policy.
f. Cody – suggest a Subcommittee of the Tech Committee be one of the reviewers. g. Feedback – this is overengineered for the size of the town. Should keep the process as simple as necessary.
h. The tech committee can be involved in the weighting.

Motion Have Ameesh, Rajiv,
George be in the
Subcommittee to propose
the weighting and be the
reviewers
Moved by: Rajiv
Seconded: John
Roll Call: Yes No Abstain
Rajiv X
Ameesh
Ron
Lew X
Annie X
George X
John X
Passes
unanimously

5. Town AI Policy (15 minutes, Peter Pirnejad) San Jose AI Guidelines – July 2023 a. Peter: Our plans to create an AI policy – before entering in contracts with AI vendors, when looking at AI as a solution, want policy direction. One of the first cities to do this, San Jose, has done this, NLC has a policy.
b. What is generative AI – software that responds in humanlike output, images, words, requests. Use Generative AI. E.g.: create a picture, write a job description c. Stan: There are copyright issues, a human needs to check the info for accuracy.

4 d. Peter will bring back a draft in the next month or so, and the Tech Committee will review it.

6. Update on drone technology (10 min, George)
a. George went to a drone expo, there are a lot of dock systems. b. Sheriff has piloted drones. On Nov 29 – the town Mayor, 2 council members, Peter will go to Red Sky, AI enabled helicopter, to handle fire incidents. c. This helps with viewing trails, landscape, traffic scenes. d. We have a policy that prevents drones in our town? Peter has to give clearance to fly drones for sheep grazing project. Peter will find out.

7. Security Expo plans (10 min, Annie/Rajiv)
a. There will be a meeting with the Sheriff event on Dec 5, which the Technology Committee can participate in. Rajiv spoke with companies in the past that sells security stuff for burglaries - Ring, SimplySafe.
b. Annie attended Cupertino’s Public Safety Forum 2023, Quinlan Center i. This is an annual forum for the city of Cupertino. This year the Deputy Chief Hector Estrada of the Santa Clara County Fire Department presented Text-to911, and Seth Schalet of the Santa Clara County Fire Safe Council presented on using AI to detect wildfires, and Captain Neil Valenzuela of the Santa Clara County Sheriff’s Office presented on Residential and Commercial Safety and New Drone Program.
ii. There was also a public safety information fair featuring multiple agencies and organization with table presentations.

8. Website update (10 minutes, Annie/Rajiv)
a. Rajiv started with a frontend strawman with links to the Town’s website, on Wix.

9. Joint Venture update (5 minutes, John)
a. John has been talking to Foothill College and San Jose State, and the city of San Jose.

How can we work with them? Foothill is interested to work with us on AI-related items.

10. Adjourn
Any writings or documents provided to a majority of the Technology Committee regarding any item on this agenda will be made available for public inspection in the City Clerk’s Office located at Town Hall, 26379 Fremont Road, Los Altos Hills during normal business hours.

1 Wed, December 13, 2023
Technology Standing Committee
Meeting Minutes
Committee meetings are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.

To attend the meeting in person:

Town Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To participate via Zoom Video Conference, please use the meeting information below:

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside.

Members of the public may participate and provide public comments in person or online meetings as follows:
https://us02web.zoom.us/j/84031233243?pwd=alJuaGRpeDBqSnd0QXF0eFFhZ1V2UT09 Meeting ID: 840 3123 3243 Passcode: 673521 Phone In: +16699006833, 84031233243# US (San Jose) Before speaking, you may optionally identify yourself by name and where you reside.

Note: All votes shall be made by roll call and individual votes will be stated in the minutes

1. Roll Call, Committee Membership
a. Members: Rajiv Bhateja, Ameesh Divatia, Ron Haley, Annie Ju, George Lee, John Swan b. Associate Members: Andreas Bibl, Lew Jamison, Sam Wood c. Council Liaison: Stan Mok

2. Welcome Members of the Public, Public Comment (up to 3 minutes each)

3. Approval of prior meeting minutes (10 minutes to here)

4. IT Vendor RFP Process Review (30 minutes, Cody Einfalt)

5. LAH Draft Generative AI Policy Review (30 minutes, Peter Pirnejad)

6. Review 2024 Projects, discuss Next Steps and assign Owners (15 min, All)

7. Staying Safe Online - Session Plans (10 min, Annie/Rajiv)

8. Adjourn
Item 14I Attachment 3 Approved Minutes 12.13.23

2 2. Roll Call, Committee Membership
Members:
• Rajiv Bhateja
• Ameesh Divatia (not present)
• Lew Jamison
• Annie Ju
• George Lee
• John Swan (not present)
Associate Members:
• Sam Wood
• Andreas Bibl (not present)
Members of the public: Joan Schoening, Pete Gonda
Council Liaison: Stanley Mok (not present)
Town Staff: Cody Einfalt, Peter Pirnejad

3. Welcome Members of the Public, Public Comment (up to 3 minutes each)

4. Approval of prior meeting minutes (10 minutes to here) Motion Approve 11/8 Meeting Minutes
Moved by: Annie
Seconded: George
Roll Call: Yes No Abstain
Ameesh
Rajiv X
John
Ron
George X
Annie X
Lew X
Passes Unanimously X

5. IT Vendor RFP Process Review (30 minutes, Cody Einfalt) a. Cody – My intent in formatting the subcommittee was that staff and the consultant would be working with the subcommittee and not have to involve the full committee. b. Rajiv – Do you want to set a date?
c. Cody – Will put together a doodle, will work specifically with the subcommittee on this one.

6. LAH Draft Generative AI Policy Review (30 minutes, Peter Pirnejad) a. Peter – The goal is to have a very high-level AI use policy. We used the San Jose as a model, but found it was too specific. We talked about hallucinations, falsifying facts and making sure that employees take personal responsibility for identifying facts, validating facts. We want to do it in a responsible way. This should be embedded into the IT policy.

I’m hoping to bring to the committees an AI generated minute taker or recap solution.

3 b. Rajiv – In section 8, the staff members are responsible for outcomes. I think that needs to be emphasized more that they take sole responsibility for the use of the AI. c. Lew – Chat GPT does log for the last 30 days. Will these be individual account or will it be a shared account?
d. Peter – We must investigate that; they do make enterprise solutions. e. Rajiv – Every time somebody uses AI, can we make it policy to log the prompt and the output of the AI and capture that as a saved document?
f. Peter – We want to make sure that it complies with our retention policy as well. g. Rajiv – This looks like it was put together by a consultant. h. Peter – Yes, I consulted with Jonathan again since he’s been doing this for a bit. i. George – Do we review this annually, after?
j. Peter – We review it on an as needed basis if the committee feel like it’s time.

7. Review 2024 Projects, discuss Next Steps and assign Owners (15 min, All) a. Speed display
i. Peter – the Council wants to do it, need to know where it’s needed from the Technology Committee. Make sure they get public comments. Then we install it. ii. Rajiv – Should investigate the cost of fixed vs. movable/trailer, the benefit of the new ones is the fact that they can record the speed and time. b. Gas shutoff – provided it’s an incentive.
i. Peter – You show a receipt, the town will figure out the amount rebate. Will work with committee on the number of rebates, capped at a certain amount. ii. Rajiv – They generally cost $100, and limit the rebate to the cost of the valve. c. Register private cameras with the sheriff.
i. Rajiv – This program already exists. We need to inform the public. This can be done via a newsletter or public forum.
d. Workshop for home and online security.
i. Peter – We do not have a date set for this for 2024. ii. See item 7.
e. Website Update
i. This will be part of a bigger item.
f. Rajiv – We will assign owners for these projects at the next meeting.

8. Staying Safe Online - Session Plans (10 min, Annie/Rajiv) a. Rajiv presented slides on content and topics for the home and online security workshop/forum. This includes choosing good passwords, how to detect a scam, and how to be safe online.

9. Adjourn

1 TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING REVISED JOB

DESCRIPTIONS FOR THE COMMUNITY SERVICES SERIES

POSITIONS OF RECREATION SPECIALIST, COMMUNITY SERVICES

COORDINATOR, COMMUNITY SERVICES SUPERVISOR, AND

COMMUNITY SERVICES MANAGER
FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution (Attachment 1) approving revised position descriptions for the job classifications of Recreation Specialist, Community Services Coordinator, Community Services Supervisor, and Community Services Manager.

BACKGROUND:

Periodically, position descriptions need to be updated to ensure they reflect the duties of that particular job classification, which can evolve over time. In some cases, position descriptions need to be updated to reflect the actual work being done by an incumbent in the position, and in other cases, a vacancy, or pending vacancy, creates an opportunity to review and potentially revise a position description.

DISCUSSION:

There are four position descriptions recommended for revision at this time, all of which belong to the Community Services series of positions. This series includes the Recreation Specialist (Attachment 2), Community Services Coordinator (Attachment 3), Community Services Supervisor (Attachment 4), and Community Services Manager -- previously the Senior Community Services Supervisor (Attachment 5). In the fiscal year 2023-24 budget, there are two full-time positions budgeted in the Community Services Division, a Community Services Manager and a Recreation Specialist, with the former being vacant and the latter being filled on an interim basis at the Community Services Supervisor level.

Given the current status of personnel in the division, staff took the opportunity to review and update the entire series of classifications to provide flexibility as to how those positions are recruited and hired. Further, because of the flexibility in how the division ultimately ends up being staffed, the classifications all indicate that the position reports to the City Manager or his/her designee, which allows the City Manager to hire at the level(s) that best suit the Town’s needs at that time.

Item 14J Staff Report

Staff Report to City Council Page 2
Position Description Revisions
February 15, 2024
ENVIRONMENTAL REVIEW:

Approving the revised position descriptions is exempt from California Environmental Quality Act (CEQA) due to this work not being defined as a “project” under CEQA. 2024-25 CITY COUNCIL WORK PLAN
Adopting the resolution to approve revised position descriptions for the Recreation Specialist, Community Services Coordinator, Community Services Supervisor, and Community Services Manager job classifications supports two aspects of the City Council Work Plan:

1. Improve employee attraction and retention; and

2. Review the Town staff classification structure and plan for growth.

FISCAL IMPACT:

Approving the revised position descriptions does not make any additional financial commitment to the Town, as the salary range for each job classification is not changing.

ATTACHMENTS:

1. Resolution Adopting Revised Position Descriptions

2. Revised Position Description – Recreation Specialist

3. Revised Position Description – Community Services Coordinator

4. Revised Position Description – Community Services Supervisor

5. Revised Position Description – Community Services Manager

COMMUNITY SERVICES MANAGER
Reports To: City Manager or his/her designee FLSA: Exempt Supervises: Departmental staff at the discretion of the City Manager or his/her designee I. DESCRIPTION
Under the general direction of the City Manager or his/her designee, this position performs a wide variety of duties including the development, promotion, and management of Town community events. This individual will coordinate assigned activities with other divisions, outside agencies, volunteers, contract staff, and the general public. In addition, the Community Services Manager will be responsible for the daily operation and implementation of all aspects of the Town’s recreation programs and facilities. This position will also serve as staff liaison to Town committees that arrange community events and programs. The Community Services Manager will also perform a variety of special projects as assigned by the City Manager or his/her designee.

II. EXAMPLES OF DUTIES
Depending upon assignment, duties may include but are not limited to the following:
• Plan, schedule, promote, implement, evaluate, and manage a variety of programs and services, which may include youth, teens, seniors, special populations, special events, and performing arts.
• Recommend changes in staffing levels, program objectives, policies, and procedures to assure maximum effectiveness and efficiency.
• Apply and implement department policies and Town personnel regulations; assess relative information and make recommendations where necessary. • Partner with Administrative Services Director or other appropriate staff on policy and employee-related matters.
• Prepare and administer department budget; implement department goals and objectives. • Recruit, train, schedule, and supervise full-time and part-time/temporary/seasonal employees.
• Monitor staff performance to ensure services and activities are delivered at the highest level possible.
• Negotiate and manage contracts with other government agencies, non-profits, and for profit entities to provide recreation activities and community events as needed. • Prepare high-quality reports concerning new or ongoing programs and program effectiveness; maintain records; maintain and file various reports; prepare statical reports as required.

Item 14J Attachment 5 Community Services Manager 2024 Update

Town of Los Altos Hills
Community Services Manager Job Class Specification
Adopted February 15, 2024
• Prepare thoughtful and constructive performance appraisals; prepare documentation when necessary to improve performance.
• Develop and manage publicity and promotional materials; prepare and distribute marketing materials including press releases, brochures, flyers, banners, and event schedules.
• Coordinate the parks and recreation risk management program including regular playground and facility safety inspections and reports. • Tour programs and events and provide feedback to employees as necessary. • Serve as a liaison between the Town and other public and private agencies, citizen groups, and/or professional organizations.
• Conduct regular meetings with staff to communicate work assignments and keep staff apprised of pertinent department information and topics. • Build and maintain positive working relationships with co-workers, partnering agency employees, volunteers, committee members, and members of the public. • Respond to requests and inquiries from the general public; provide information regarding recreation programs and facilities.
• Order supplies and equipment related program materials and maintain inventory control.
• Assist in pursuing additional resources for programs through grant applications, solicitation of donations, and other fund-raising activities. • Conduct and attend a variety of training seminars, staff meetings, clinics, and community meetings.
• Assist in planning, organizing, developing, and scheduling the community facilities. • Perform duties of a disaster services worker in even of an emergency and related duties as assigned.
• May provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies.
• Support Westwind Community Barn maintenance and operations. • Serve as staff liaison to the Town’s Park and Recreation Committee, Community Relations Committee, Joint Senior Commission, and Youth Commission. • Manage the Town’s corporate profiles on social media sites such as Facebook, Twitter, Nextdoor, Instagram, etc.; establish and maintain relationships with local print and electronic media sources.
• Identify and coordinate opportunities to share resources with other governmental and/or non-profit agencies.
• Draft policies that help streamline and clarify staff, volunteer, committee, and stakeholder roles and responsibilities as well as processes and procedures when handling a task, event, or activity.

Town of Los Altos Hills
Community Services Manager Job Class Specification
Adopted February 15, 2024
• Assist in internal and external communications such as newsletters and weekly reports to help inform the Council, staff, and community on Town activity and advancements. • Independently manage other special projects as assigned by the City Manager or his/her designee.

III. ABILITIES
• Design, develop, and implement recreation programs suited to the needs of the community. • Possess leadership skills and enthusiasm for community- based recreational programs and activities.
• Demonstrate excellent managerial, organizational, and planning skills. • Exhibit a high level of self-motivation.
• Demonstrate a strong sense of time management.
• Work independently and as part of a team.
• Communicate clearly and concisely, both orally and in writing, including making presentations to Committees and City Council.
• Establish and maintain effective working relationships with the public, volunteer committees, outside professionals, and other employees. • Administer and monitor budgets.
• Demonstrate proficiency in Adobe Suite software.
• Supervise operational staff as assigned.

IV. QUALIFICATIONS
Education/experience
Bachelor’s Degree from an accredited college or university and a minimum of 2 years of experience in professional, organized recreational work. A degree in Parks and Recreation or a related field is desirable. At least 4 years of recent and responsible experience as a supervisor in the area of public recreation or a related field, including significant and progressive leadership responsibilities.

License/Certificate
Valid Class C California Drivers License. Possession of or ability to obtain the following certifications may be required depending on assignment: CPR for the Professional Rescuer, Automatic External Defibrillator, Personal Emergency Preparedness (PEP), Community Emergency Response Team (CERT).

Town of Los Altos Hills
Community Services Manager Job Class Specification
Adopted February 15, 2024
Physical demands
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Resolution __ -24 Page 1
RESOLUTION __ -24

RESOLUTION APPROVING REVISED POSITION DESCRIPTIONS FOR THE JOB

CLASSIFICATIONS OF RECREATION SPECIALIST, COMMUNITY SERVICES

COORDINATOR, COMMUNITY SERVICES SUPERVISOR, AND COMMUNITY

SERVICES MANAGER
WHEREAS, periodically updating position descriptions is necessary to ensure they reflect the duties of that job classification; and
WHEREAS, there are current vacancies that create the opportunity to review and update these position descriptions; and
WHEREAS, the core job functions have been updated and clarified for the positions of Recreation Specialist, Community Services Coordinator, Community Services Supervisor, and Community Services Manager.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby approves revised position descriptions for the job classifications of Recreation Specialist, Community Services Coordinator, Community Services Supervisor, and Community Services Manager.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 15th of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Stanley Mok, Mayor
ATTEST:
__________________________
Arika Miller, City Clerk
Item 14J Attachment 1 Draft Resolution

RECREATION SPECIALIST
Reports to: City Manager or his/her designee FLSA: Non-exempt Supervises: N/A
I. DESCRIPTION:

Under the general direction of the City Manager or his/her designee, this position performs a wide variety of duties including the marketing, development, and management of the Town’s recreation programs and assisting with community events. The Recreation Specialist will be responsible for the daily operation and implementation of all aspects of the Town’s contract classes, serve as the staff liaison for the Youth Commission, and promote the activities of the Parks and Recreation Department. This position will also perform a variety of special projects as assigned by the supervisor.

II. EXAMPLES OF DUTIES:

Depending on assignment duties may include but are not limited to the following::
• Serve as the staff liaison to the Youth Commission.
• Manage independent contractor contracts, rosters, and payment. • Manage social media accounts such as Facebook, Twitter, Nextdoor, Instagram, etc. • Develop and manage publicity and promotion, and prepare and distribute marketing materials including brochures, flyers, banners, and event schedules. • Assist with coordinating Town-sponsored events.
• Promote the Donor Wall project.
• Provide outreach to local schools, businesses, and residents. • Recommend and assist in the implementation of departmental goals and objectives. • Promote community involvement at Town events.
• Develop and explore different avenues of community outreach. • Answer general inquiries from members of the community. • Provide assistance in the preparation and administration of the Department’s annual budget.
• Identify and coordinate opportunities to share resources with other governmental agencies.

III. ABILITIES:
• Exhibit a high level of self-motivation and be a self-starter.

Item 14J Attachment 2 Recreation Specialist 2024 Update

Town of Los Altos Hills
Recreation Specialist Job Class Specification
Adopted February 15, 2024
• Encompass leadership skills and enthusiasm for community-based programs, events, and activities.
• Demonstrate excellent organizational and planning skills. • Exhibit a strong sense of time management.
• Work independently and as part of a team.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with the public, volunteer committees, outside professionals, and other employees. • Demonstrate proficiency with Adobe Suite software.

IV. QUALIFICATIONS:

Education/experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Recreation Specialist. A typical way of obtaining the required qualifications is to possess a bachelor’s degree and one year of recreation, event planning, and/or community services experience.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California Driver’s License. Possession of, or ability to obtain, the following certifications may be required depending on assignment: CPR for the Professional Rescuer, Automatic External Defibrillator, Personal Emergency Preparedness (PEP) and Community Emergency Response Team (CERT).

Physical demands
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

COMMUNITY SERVICES COORDINATOR
Reports To: City Manager or his/her designee FLSA: Non-exempt Supervises: Contract and/or seasonal staff at the City Manager’s discretion I. DESCRIPTION
Under the general direction of the City Manager or his/her designee, this position performs a wide variety of duties including the design, development, and management of the Town’s recreation programs and community events. The Community Services Coordinator will be responsible for the daily operation and implementation of all aspects of Town event-related marketing and promotion. This position will provide staff support to Town committees that arrange community events and programs. The Community Services Coordinator will also perform a variety of special projects as assigned by the City Manager or his/her designee.

II. EXAMPLES OF DUTIES
Depending upon assignment, duties may include but are not limited to the following:
• Provide staff support to the Town’s Park and Recreation Committee, Community Relations Committee, Joint Senior Commission, and Youth Commission. • Assist with Town emergency preparedness programs and events. • Coordinate Town-sponsored events including oversight and outreach to local schools, businesses, and residents to increase community involvement. • Recommend and assist in the implementation of departmental goals and objectives, perform budget analysis and preparation, and assist in the hiring of assistants and coordination of volunteers.
• Manage the Town’s corporate profiles on social media sites such as Facebook, Twitter, Nextdoor, Instagram, etc.
• Develop and explore different avenues of community outreach including design of promotional material.
• Establish and maintain relationships with local print and electronic media sources. • Develop and manage publicity and promotional materials; prepare and distribute marketing materials including press releases, brochures, flyers, banners, and event schedules.
• Assist with requests for program or event information and registration.

Item 14J Attachment 3 Community Services Coordinator 2024 Update

Town of Los Altos Hills
Community Services Coordinator Job Class Specification
Adopted February 15, 2024
• Identify and coordinate opportunities to share resources with other governmental and/or non-profit agencies.
• Manage and implement other projects as assigned.

III. ABILITIES
• Encompass leadership skills and enthusiasm for community-based programs, events, and activities.
• Demonstrate excellent organizational and planning skills. • Exhibit a high level of self-motivation.
• Demonstrate a strong sense of time management.
• Work independently and as part of a team.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with the public, volunteer committees, outside professionals, and other employees. • Understand and monitor budgets.
• Demonstrate proficiency with Adobe Suite software.
• Supervise operational support staff as assigned.

IV. QUALIFICATIONS
Education/experience
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Community Services Coordinator. A typical way of obtaining the required qualifications is to possess a bachelor’s degree and two years of public recreation, event planning, and/or community services experience.

License/Certificate
Possession of, or ability to obtain, a valid Class C California Driver’s License. Possession of or ability to obtain the following certifications may be required depending on assignment:

CPR for the Professional Rescuer, Automatic External Defibrillator, Personal Emergency Preparedness (PEP), Community Emergency Response Team (CERT).

Town of Los Altos Hills
Community Services Coordinator Job Class Specification
Adopted February 15, 2024
Physical demands
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

COMMUNITY SERVICES SUPERVISOR
Reports To: City Manager or his/her designee FLSA: Non-Exempt Supervises: Permanent, contract and/or seasonal staff at the City Manager’s discretion I. DESCRIPTION
Under the general direction of the City Manager or his/her designee, this position performs a wide variety of duties including the development, promotion, and management of Town recreation activities and community events. In addition, the Community Services Supervisor will be responsible for the daily operation and implementation of all aspects of the Town's recreation programs and facilities. This position will also serve as staff liaison to Town committees that arrange community events and programs. The Community Services Supervisor will perform a variety of special projects as assigned by the City Manager or his/her designee.

II. EXAMPLES OF DUTIES
Depending upon assignment, duties may include but are not limited to the following:
• Coordinate and provide management oversight of recreation program activities including youth and adult enrichment classes, seasonal special events, and summer sports and camps. • Monitor, analyze and evaluate current recreation programs and camps and recommend modifications and changes as needed.
• Assist in the hiring of instructors and assistants and provide coordination of volunteers. • Monitor and advise on contracts with parks and recreation instructors and vendors. • Assist in the development of new programs in coordination with the Town's Park and Recreation Committee and other Town staff members.
• Process program applications, generate rosters, and notify participants of class and schedule changes.
• Coordinate Town-sponsored events including oversight and outreach to local schools, businesses, and residents to increase community involvement. • Develop and manage publicity and promotional materials; prepare and distribute marketing materials including press releases, brochures, flyers, banners, and event schedules. • Work with the Town’s Public Information Communication Team to maintain and update the Town website, social media accounts, email listservs, and in some cases the Town’s emergency notification systems to send out information. • Answer general inquires from residents and program applicants. coordinate volunteers, maintain the Recreation Programs Hotline, assist with requests for program or event information and registration.
• Schedule usage of Town facilities for recreation programs; provide assistance and information Item 14J Attachment 4 Community Services Supervisor 2024 Update

Town of Los Altos Hills
Community Services Supervisor Job Class Specification
Adopted February 15, 2024
to facility users.
• Coordinate the parks and recreation risk management program including regular playground and facility safety inspections and reports.
• Support Westwind Community Barn maintenance and operations. • Serve as staff liaison to the Town's Park and Recreation Committee, Community Relations Committee, Joint Senior Commission, and Youth Commission. • Manage the Town's corporate profiles on social media sites such as Facebook, Twitter, Nextdoor, Instagram, etc.; establish and maintain relationships with local print and electronic media sources.
• Identify and coordinate opportunities to share resources with other governmental and/or nonprofit agencies. • Recommend and assist in the implementation of department goals and objectives; assist in the preparation and administration of the department’s annual budget. • Manage the creation, implementation, distribution, and administration of the Activity Guide for the Town.
• Manage and implement other projects as assigned.

III. ABILITIES
• Possess leadership skills and enthusiasm for community-based recreational programs and activities.
• Demonstrate excellent organizational and planning skills. • Exhibit a high level of self-motivation.
• Demonstrate a strong sense of time management.
• Work independently and as part of a team.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with the public, volunteer committees, outside professionals, and other employees.
• Understand and monitor budgets.
•Demonstrate proficiency in Adobe Suite software.
•Supervise operational staff as assigned.

IV. QUALIFICATIONS
Education/experience
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Community Services Supervisor. A typical way of obtaining the required

Town of Los Altos Hills
Community Services Supervisor Job Class Specification
Adopted February 15, 2024
qualifications is to possess a bachelor’s degree and two years of public recreation, event planning, and/or community services experience.

License/Certificate
Valid Class C California Drivers License. Possession of or ability to obtain the following certifications may be required depending on assignment: CPR for the Professional Rescuer, Automatic External Defibrillator, Personal Emergency Preparedness (PEP), Community Emergency Response Team (CERT).

Physical Demands
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

1 TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution approving the City Council Work Plan for 2024-25 BACKGROUND:

On January 23, 2024 the City Council held a two-year Priority Setting Session, at which staff presented a proposed Work Plan for 2024-25. The Work Plan included 63 projects identified by Council, Committees and staff. After dialogue and public comments at the session, the Council was given the opportunity to add and delete items from the Work Plan; by a process of “dot” voting, the City Council elected to add two items to the Work Plan:

1. Review appropriate design and alignment for Pathway on Page Mill/Via Feliz with the Pathways Committee as well as Old Page Mill to Christopher Lane once an easement is obtained

2. Engage with a consultant to prepare an Emergency Communication Notification Study in consultation with EPRC and the Council
To accommodate these projects in 2024-25, Council agreed to remove and/or modify the following items from the Work Plan:

1. Water Conservation (Removed)

2. Expand FireWise Program (Removed and Ask Fire District to take the lead)

3. Fremont/Redwood Grove Path (Report back after attorney discussions to determine next steps with respect to the established 2-step process)

4. Lobbying efforts that were being pursued in 2023 will conclude in light of new council priorities.

In addition, the following items will be deferred or rephrased:

1. Tabletop emergency preparedness drill (Deferred to a date to be determined)

2. Miscellaneous Pathways (Rephrased so that staff will work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year) At the study session, the Council supported a clear methodology for taking on additional projects during the year that are not part of the Work Plan. The new 2-step process was created to allow Committees, after a majority vote, to bring items directly to the Council for consideration. In Item 14K Staff Report

Staff Report to City Council Page 2
2024-25 Work Plan Adoption
February 15, 2024
collaboration with their Liaison, an initial report by the Committee will be agendized to ask the Council if a majority supports considering adding the item to the Work Plan; if so, staff will return with a report that outlines the implications (hours and/or dollars required, implications for existing projects – dropped, deferred, etc.).

The final approved Work Plan is attached, as is a summary of the session prepared by the consultant from RPMG. Staff informed Council that additional resources would be needed in the upcoming two year budget cycle to be able to move forward with some of the projects in the plan and that barring any unforeseen events such as loss of staffing, natural disasters or a change in council direction, the staff intends to make every effort to accomplish the goals on the Work Plan.

Approximately six months from adoption, staff will present a mid-year progress report to Council going into detail on the current status of the projects in the attached Work Plan; Next January, Council will have an opportunity to review and fine tune the plan for calendar year 2025. 2024-25 CITY COUNCIL WORK PLAN
Adopting the 2024-25 workplan will help staff prioritize their bandwidth for the next two years and set the direction for projects across Town.

ENVIRONMENTAL REVIEW:

Adopting the 2024-25 Work Plan is exempt from California Environmental Quality Act (CEQA) due to this work not being defined as a “project” under CEQA.

FISCAL IMPACT:

Adopting the 2024-25 City Council Work Plan does not have any direct financial impacts. Projects identified in the plan that require new or additional funding will come before the Council with the 2-year budget approval or throughout the year for approval and budget appropriation.

ATTACHMENTS:

1. Resolution

2. RPMG Report on Priority Setting Session

3. 2024-25 Work Plan

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
Objective Design StandardsZoning Ordinance (Multi‐Family) CEQAInclusionary Housing / Feasibility
ADU Ordinance UpdateEmergency Shelter/LBNC/Residential Care Ordinance UpdateDensity Bonus Ordinance and Incentives for ELIsBy‐right Approval OrdinanceFarmworker and Employee Housing OrdinanceStreamline Committee Review Process ‐ Ordinance UpdateStory Pole Policy ‐ Ordinance UpdateGrading Ordinance UpdateSB 35 and SB 330 Application Streaming ProcedureNo Net Loss MonitoringPre‐approved ADU PlansEducation, Outreach, and InformationExchange for housing resources LEGENDNew Project/InitiativeCurrent In‐Motion Project/Initiative * Legally Mandated/Directed by Council
$
$150K
Host a diverse and robust set of specialevents/programing that brings the communitytogether CRC
P&R
* $
$500K
Housing Element Programs
PC
EDPC
Community Building through Town‐wide Events
and Activities Community
Services
CDD
VALUE/PRIORITY AREA: Maintain Quality of Life and Community Character POLICY VALUE STATEMENT: Better leverage healthy relationships with community members and maintain rural atmosphere in Town Mandated/
Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT LEAD DEPARTMENT Item 14K Attachment 3 2024-25 Adopted Work Plan

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
$*
$50K
Complete Safety Element Have a completed GP Element CDD EPRC $*
$60K‐$90K
Engage with a consultant to prepare an Emergency
Communication Notification Study in consultation
with EPRC and CC
Emergency Communications Study

CMO EPRC
LEGENDNew Project/InitiativeCurrent In‐Motion Project/Initiative * Legally Mandated/Directed by Council
CMO
$
$30K
Decrease the amount of burglaries in Town
Keep the Town Safe and prepared for
emergencies (staff training and update plans)
Public Safety
EPRC
VALUE/PRIORITY AREA: Promote Public Safety
POLICY VALUE STATEMENT: Maintain the high level of public safety in the Town.

Mandated/
Budget KEY PROJECTS/INITIATIVES COMMITTEE INVOLVEMENT KEY OUTCOME LEAD DEPARTMENT CMO Tech
Emergency Preparedness

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024

CDDCDDCDDCDDCDDCDDCDDCDDCDD
* $
$25k
Land Use Element Updates Increased accuracy and efficiency from Planning Staff; satisfaction of HCD
requirements
CDD PC
*
GIS Updates Increased accuracy and efficiency from
Planning Staff; satisfaction of HCD
requirements
CDD
Historic Preservation Process Update Increased transparency and effectiveness of Planning and Building staff regarding historic
preservation efforts CDD History
$
$20K
Impact Fees Assessment Complete an assessment of current impact fees as the basis to assess whether new or
revised fees are warranted CDD FIC
$
$10K
Heat Pump Rebates Promote the use of heat pumps CDD EIC $
$10K
Electrification Assessments Promote electrification of homes

CDD EIC
Reach Codes 2023 Adopt new reach codes for 2023 Code Cycle CDD EIC Reach Codes 2025 Adopt new reach codes for 2025 Code Cycle CDD EIC Leaf Blower Regulation Implementation Enforce Town's new leaf blower regulations CDD EIC Deposit/Permit Tracking Report Track Deposit accounts for building, planning and public works CDD FIC
$
$20K
Permit Fee Audit Study Audit Building Permit Fees and issues refunds if necessary CDD FIC
VALUE/PRIORITY AREA: Increase Effective Service Delivery & Governance POLICY VALUE STATEMENT: Advance Town operations to better serve the community Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT LEAD DEPARTMENT $
$130K
Increased efficiency from Planning and
Building Staff
TRAKiT & eTRAKiT Upgrades

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
$
$20K
Cost for Service Study Complete a Cost for Service Study which is the basis to evaluation new fees ASD / CDD FIC
$
$20K
New Building Permit Fee Schedule Update the Town's Building Fee Schedule in line with the new COS Study ASD / CDD FIC
* PV Permit Streamlining ‐ Solar App Plus Streamline the PV Permitting process CDD EIC $
$17K
Green House Gas Inventory Complete a Green House Gas Inventory to track GHG Emissions CDD EIC
ASDASD
$
$40K
$
$20K
Streamline the agenda process
2024 General Municipal Election Run a successful election Assist in responding to PRA’s in a timely
manner. PRA’s have increased in recent years. $$6K
FY 2024‐2026 Two‐Year Budget
FY 2025‐26 Annual Financial Report Financial Reporting Award *
$
$50K FY 2024‐25 Annual Financial Report
Budget for the Town with Award
Financial Reporting Award
FIC
FIC
Clerk Tech
Tech
Explore Public Records Act Responsive Software
Explore an Agenda Management System
ClerkClerk
Financial PoliciesMaximize functions of EPR system and change to online payment
Internal ControlInternal Control
$
$50K
*
$
$20K
FICFIC
ASD

ASDASDASD

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
AI Use Policy Prepare staff to use AI in work CMO Tech
$
$150K IT Managed Services RFP Maintain our IT systems CMO Tech Upgrade Phone System Increase efficiency from staff CMO Internal Purchasing Policy Internal purchasing policy for goods, services, and public works projects ASD FIC
Conduct a satisfaction survey of Planning/
Development services in the past three years
Conduct a satisfaction survey of Building and
Planning review process to identify needed
areas of improvement
CDD
LEGENDNew Project/InitiativeCurrent In‐Motion Project/Initiative * Legally Mandated/Directed by Council
Complete Organizational Assessment
Increase efficiency from staff
CMO
$
$80K
Create Fellowship Program Year Round Additional Help
Continue Employee Enhancement & Retention
Program + Onboarding new employees
Maintain Employees
CMOCMO
Maintain the records according to the records
retention schedule
Annual records review 2X per year
Clerk

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
*$
$100K‐$300K
Fremont‐Redwood Grove Path Report back to the council on the agreement between the City of LA and the Town of LAH Public Works Pathways Update the pathway feeDevelop Long‐Term Pathways Improvement Plan
Fleet & Equipment ProcurementContinue Replacement of Road Signage across the Town
Meet State’s reflective code requirement Public Works
Summerhill Avenue Pathway ‐ Phases 2 & 3 Construct Summerhill Pathway *$
$100‐150K
VALUE/PRIORITY AREA: Protect & Maintain Infrastructure
POLICY VALUE STATEMENT: Maintain and expand Town assets through new technology and processes Mandated/ Budget KEY PROJECTS/INITIATIVES KEY OUTCOME COMMITTEE INVOLVEMENT Pathways
LEAD

DEPARTMENT
Public Works
Pathway Fee Nexus Study
Public Works
Miscellaneous Pathways ‐ Build offroad and
roadside pathways priortizied by the Pathways
Committee such as Deer Creek Extension to
Natoma, Dawn Ridge to Hllltop, Zappenity
Court to Central Drive, Moody to Altamont,
and Burke Lane to Robelda for offroad paths;
and Robleda Road, Magdelena Avenue,
Fremont Road, and west side of Manuella
Road for roadside pathways; Review
appropriate design and alignment for Pathway
on Page Mill /Via Feliz (easy half which dead‐
ends into private property) with Pathways
Committee and Old Page Mill to Christopher
Lane Path once easement is obtained
Public Works
$
$150K
Public Works
Replace 20+ year old pickup trucks Public Works
*
*$
$50K‐$300K
*$
$300K‐$900K
Pathways
Middle Fork to Maple Leaf Court Path Construct Middle Fork to Maple Leaf Court Path
Work with the Pathways Committee to reprioritize
the order of pathways to be worked on
throughout the year
Pathways
FIC / Pathways

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
$
$100K
Asset Management for Storm Drain System To be able to better maintain and improve storm drainage system Public Works
Purchase and install a Conex container for
additional storage space needed
Master Plan for Corp Yard Building
Complete Matadero Creek Erosion Project
Mitigation Measures for the Matadero Creek
Erosion Project
Civic Center Improvements
* Council Chamber HVAC Finalize recommendation and obtain direction from Council Public Works Environmental Initiative
*
Town Hall Electrical Panel Upgrade Upgrade Main Electrical Panels for Town Hall with Battery Backup System
City
Manager/Public
Works
Environmental
Initiative
Council Chambers Audio/Video Upgrade Council Chambers A/V Upgrade City Clerk/Public Works
History/
Emergency
Preparedness
and Response
Public Works
$
$250K
*$
$400K
*
Locker Room Improvements
Sewer Rehabilitation and Repair 2024 & 2025 Sewer CIP
Heritage House Remodel Improve Heritage House for multi‐purpose use Public WorksPublic WorksPublic Works
Town Hall
Subcommittee/
PC
*
Finalize recommendation and obtain direction
from Council; Increased workspace for Town
Staff to address community needs
Matadero Creek
Public Works
Undergrounding Utilities ‐ El Monte Rule 20A Finalize design and construction for the El Monte Fire Station Undergrounding Project
(Rule 20A)
Public Works Underground SubcommitteePublic WorksPublic Works Corporation Yard Improvements
*$
$100K
Annual Storm Drain Improvements Program
Annual Pavement Rehabilitation and Drainage
Improvement
2024 & 2025 Street Repair Project
Maintenance and improvements of Town’s SD
infrastructure
Town Hall Facility Security Camera Upgrade Bring all Town facility secuity systems under one platform City Manager
Purissima Park Improvement Program Purissima Park Improvements Public Works

CITY COUNCIL STRATEGIC PRIORITIES IMPLEMENTATION PLAN
as of 2/1/2024
LEGENDNew Project/InitiativeCurrent In‐Motion Project/Initiative * Legally Mandated/Directed by Council
$ New Budget Resources Required
Westwind Community Barn facility
improvements
Westwind Community Barn Improvement
Public Works

Resolution __ -24 Page 1
RESOLUTION __ - 24
RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 WHEREAS, the City Council engages in a priority setting session to create a work plan for the year ahead; and
WHEREAS, staff assembles a proposed work plan taking into consideration projects that Councilmembers, Committees, and staff would like to accomplish during the year; and WHEREAS, the Work Plan consists of both mandated projects that are required to be completed by the County, State, and Federal governments, as well as other highly desired projects; and WHEREAS, on January 23, 2024 staff presented a proposed work plan for the two-year cycle of 2024-25; and
WHEREAS, through deliberation the City Council and staff amended the work plan to accommodate the views of the Council and the bandwidth of staff.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby approves of the attached Council Work Plan for 2024-25.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 15th of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Stanley Mok, Mayor
ATTEST:
_____
Arika Miller, City Clerk
Item 14K Attachment 1 Draft Resolution

2024-25 PRIORITY SETTING SESSION

SUMMARY REPORT
Town of Los Altos Hills
Prepared by:

Dan Rich –
Renne Public
Management Group
Item 14K Attachment 2 RPMG Report

1 2024-25 Priority Setting Session
Introduction
The City Council of Los Altos Hills conducts an Annual Priority Setting workshop to provide direction to staff on priorities for the coming two years, and to hear from the public on their interests related to priorities for the Town and its residents. The Priority Setting process ensures that Council, Committees, and staff are all aligned on where time and resources should be focused. The 2024-25 Priority Setting Session was held on January 23 in the Council Chamber, with Mayor Mok presiding over the public meeting.

City Manager Peter Pirnejad and members of the executive team were present at the meeting, which was facilitated by Dan Rich from the Renne Public Management Group (RPMG). Ultimately, a Work Plan with 61 projects, including a number of projects being redefined, deferred, or removed, was endorsed by the City Council and is attached as Exhibit A to this report. A summary of the session follows.

Background
Planning for the session began long before the actual meeting on January 23. Given the multi-year nature of many of the projects, and the impact of this process on staff, it was decided to develop a two-year Work Plan for the first time. The effort started in early September with the help of Frank Benest, ICMA Executive Leader, who worked with staff to build and facilitate a process to collect and consider all the priorities from the various stakeholders. This effort was followed by the City Manager meeting with all of the City’s standing committees to discuss the process and ask them to develop a list of desired priority projects for 2024-25. Concurrently, Dan Rich held one-on-one meetings with each member of the Council to discuss their priorities for the two-year cycle. Staff then went through an organized process to determine the proposed priorities, including two half-day work sessions. In doing so, they considered mandates and carryover items from 2023, as well as new items identified by Council, Committees, and staff. Using all that input, staff developed the proposed 2024-25 Work Plan.

2 On January 11, the City Council held a special meeting to hear from the Planning Commission and standing committees on their 2023 accomplishments and proposed 2024-25 priorities. Then, at the January 23
rd session, staff presented a recommended two-year Work Plan with 63 projects, categorized in the following four Value Areas (similar to those in 2022 and 2023):
· Maintain Quality of Life and Community Character
· Promote Public Safety
· Increase Effective Service Delivery and Governance
· Protect and Maintain Infrastructure
The recommended work plan incorporated 17 of the items proposed by standing committees – and 25 others can be worked on by the committees without staff time or funding from the Town; an additional 3 are “just do it” items and will be done but not shown on the Work Plan. The presentation also included 8 “Parking Lot” items – projects suggested by Council that were desired but there were not sufficient resources to undertake, as well as the 12 items from committees that could not be taken on.

Agenda
The agenda for the priority setting session was as follows:
· Introductory Comments
· Agenda Overview
· Recommended 2024-25 Work Plan
· Council Questions and Initial Discussion
· PUBLIC COMMENTS
· Identify Possible Changes to the Work Plan
· LUNCH
· Discussion of Items NOT on the Work Plan
· PUBLIC COMMENTS
· Discuss and Vote on Changes to the 2024-25
Work Plan
· Staff Huddle
· Recap and Next Steps

3 Ground Rules
After introductory comments by the City Manager, Dan Rich from RPMG reviewed the agenda and reintroduced the following suggested ground rules which were similar to those used in 2023:
· All voices matter
· Actively listen with intention and respect
· Be constructive when providing feedback or asking questions · Recognize common interests and seek consensus
· Focus on high-level goals, not the day-to-day operations · Enjoy the day
Guiding Principles
In 2023, staff created and presented “foundational principles” to the Council; they were designed to acknowledge the importance of prioritizing specific work efforts, ensure clarity of roles, and to focus staff work on the Council’s priorities. The Council supported these again for 2023. For the current cycle, they were modified and shortened slightly, without changing the intent, and called Guiding Principles. Council adopted the following:
· Day-to-day operations take up 85-95% of organizational capacity · If everything is a priority, nothing is a priority; only extraordinary or critical items should be added to the list mid-cycle. If new items are added, changes to the adopted plan are likely to be necessary.
· Upcoming budget allocations need to be aligned with the Council’s Priority Policies and the related key projects
· The Council’s role is to provide strategic direction and policy guidance, approving budget and staffing resources
· Management’s role is to implement the Council’s adopted Work Plan while recommending resources needed, identifying reasonable timelines, achieving key milestones, noting constraints and recommending adjustment along the way
Following endorsement of the Principles, a new “Two-Step” process for Committees to add items mid-cycle was outlined and discussed (the same process applies to Councilmembers), where first Council would give a simple yes/no to considering the item, and if yes, then staff would return (step 2) with a report explaining the implications (drop, defer other items, cost, etc.). After some dialogue and clarification, Council supported this idea.

Dan Rich then briefly discussed some of the trends appearing across the local government landscape, such as recruitment and retention issues, aging infrastructure and climate change adaptation. The purpose of this overview was to provide a high-level awareness of the Town’s workload within the greater landscape of new and ongoing issues impacting all local government in California.

4 The following nine items were identified and
discussed by Council after lunch, with another
opportunity for public input before the Council voted
on them:
· Historic Landmark Designations
· Pathway on Page Mill /Via Feliz
· Christopher Lane Pathway
· Expand Emergency Communication
Notification Study
· Green Sheets Study Session
· Lobbying Efforts
· Continue Broadband Efforts
· Establish Charitable Fund
· ‘Our Town’ – Increase to Four Issues
Review of the 2024-25 Work Plan
The City Manager provided a recap of the 2023 Council priorities and achievements (60 milestones completed) and then went through a detailed presentation of the proposed 2024-25 Work Plan and how it was developed, walking through the recommended projects in each of the four Value Areas, the parking lot items (those that can’t be taken on at this time), and the committee requested projects.

The City Manager noted that the proposed Work Plan included 63 projects, many of which are mandated or carryover items; 29 are new for the upcoming cycle. 17 of the projects in the plan came from the committees and another 28 will be worked on, so 79% of what they prioritized will be acted on in the coming two years.

Council Dialogue and Public Comments
After initial questions and a general discussion of the proposed Work Plan, public comments were solicited. The consultant then facilitated a multi-step process for the Council to consider possible deletions or additions to the work plan, including a review of the “parking lot” and committee items not proposed to be worked on. First, Council provided direction to delete the water conservation item and take a light approach to enforcing the leaf blower ordinance to emphasize education and corrective action. On the Fremont/Redwood Grove path item, Council suggested waiting for the attorneys to talk and see if agreement can be reached before taking further action. Council then discussed items they were interested in considering for addition to the Work Plan prior to a lunch break.

5 Changes made to the 2024-25 Work Plan
After Council discussion of the nine items noted on the previous page, members voted with a colored “dot” system, with one dot having a #1 to indicate that member’s top priority. The voting led to two items receiving majority support for addition to the Work Plan.

The meeting was then recessed briefly so staff could confer on what tradeoffs would need to be made in order to incorporate the items Council wished to add. After staff discussion, the following changes were recommended:

Items Removed

1. Fremont / Redwood Grove Path – Report back after attorney discussions

2. Water Conservation

3. Expand Firewise Program – Ask Fire District to take the lead Items Added

1. Pathways - Review appropriate design and alignment for Pathway on Page Mill/Via Feliz with the Pathways Committee as well as Old Page Mill to Christopher Lane once an easement is obtained

2. Emergency Communication Notification Study – Engage a consultant to prepare a study in consultation with EPRC and Council
Deferrals

1. “Improve Pathway System – Key Projects” – staff will work with the Pathways Committee to reprioritize the order of pathways to be worked on throughout the year

2. Tabletop Emergency Preparedness Drill
Exhibit A is the updated 2024-25 Work Plan with these changes incorporated.

6 Staff will begin working on the projects in the Work Plan and will seek budgetary funding for specific items as necessary during the 2024-26 Budget Process. Staff will also update the City Council on the status of each project within the plan at the regularly scheduled City Council meeting in approximately 6 months. As noted earlier, there is a “two-step” process for new items to be added during the year.

And next January, a review and fine tuning of the two-year Work Plan will be undertaken by the Council.

The Council priority setting session concluded at approximately 2:45 after a recap and discussion of next steps by the City Manager.

1 Arika Miller
From:

Sent: Wednesday, February 14, 2024 2:08 PM
To: City Council
Subject: A Partnering Opportunity with Foothill College Hello Council Members,
You have a unique opportunity to: 1). Improve Internet services to Town Hall AND 2). Develop a strategic partnership with Foothill College.

For the past 6+ years, the town has been exploring how we can improve Internet services to residents. There has been positive progress by LAHCF and our legacy providers to help achieve that goal. During the past two years we have spent considerable time and money to develop a broadband strategy for Los Altos Hills.

The proposal;
1). Following the recommendations from our broadband consultant, revise the work plan, item 14.K on the consent calendar, to include the development of an RFP to build two broadband fiber segments to link town hall and Foothill College to our community fiber network. Utilize ARPA funds to help underwrite the costs of these segments. The Technology Committee can help create that RFP thereby minimizing the staff time needed.
2). Develop a partnership agreement with Foothill College to help underwrite the costs to build out the fiber link to the college.
3). Reward the contract to a vendor/entity that can start work on these fiber segments prior to December 31, 2024 with completion no later than June 1, 2026.

Best Regards,
John Swan
Item 14K, Supplement 1

1 Arika Miller
From: Patrick Consorti
Sent: Wednesday, February 14, 2024 5:41 PM
To: City Council
Subject: Comment for LAH Council meeting Thursday, February 15th Item 14.K Greetings,
As a resident of LAH, I'm extremely interested in seeing the town participate in building a robust underground fiber network for all residents. I encourage the use of the ARPA funds for underground fiber, as it is a highpriority safety item.

Best regards,
Patrick Consorti
Los Altos Hills, CA 94024
WhatsApp & Mobile
Item 14K, Supplement 2

Arika Miller
From:

Sent:

To:

Subject:

Item 14K, Supplement 5
Sunil Bopardikar
Wednesday, February 14, 2024 7:33 PM
City Council
LAH Fiber
Learn why this is important
In this day and age, it is very important to have fiber in our community including the city.

We have received $1.8M in federal ARPA funding. Why aren't we making this a priority and rolling out fiber?
Regards,
-Sunil Bopardikar
, Los Altos Hills
1

Item 14K, Supplement 6

1 Arika Miller
From: Munjal Shah
Sent: Wednesday, February 14, 2024 9:26 PM
To: City Council
Subject: Fiber extension
Dear City Council,
I am wriƟng to indicate my support for city council to approve spending the $1.8MM in ARPA funds to extend the Los Altos Community Fiber. I live at in LAH and have found that during storms the Internet oŌen goes out because Xfinity cable runs on poles (that get disrupted in windy storms). The fiber will not only provide much faster service but also much more reliable service. In the world of remote work this is crucial. In fact, to ensure connecƟvity I have had to pay for an addiƟonal Starlink connecƟon just to have a back up. A fiber connecƟon is a much beƩer opƟon.

Since one of the connecƟons recommended by your consultants was to connect to the emergency services bunker near Foothill College this would put the fiber line close enough to my house that hopefully it will get extended the 1/2 mile to my home at some point in the future.

Thanks for the consideraƟon,
Munjal Shah & Vijay Chawla
Item 14K, Supplement 7

Item 14K, Supplement 8

Item 14K, Supplement 10

1 Arika Miller
From: Gautam Agrawal
Sent: Thursday, February 15, 2024 7:35 AM
To: City Council
Subject: Non-agenda comments regarding BROADBAND
Dear Council Members,
We believe the town has an opportunity to act in its own best interest, the best interest of its citizens and the best interests of an important neighbor in Foothill college by following the recommendations of the GTG consultant that was hired last year.

The consultant's report gave clear direction and priority to two underground fiber projects that could utilize ARPA funds (which must be spent by end of 2024). The result would be connecting the town hall to the existing LAHCF fiber backbone, allowing the town to leverage the many miles of underground fiber that LAHCF has already laid for the town. In addition, it would connect the emergency bunker near foothill college, hardening our disaster preparedness.

I believe now is the time to move rapidly as Foothill-De Anza college has committed and budgeted a six figure sum to help the town defray some costs and extend this fiber backbone to their campus thereby providing redundancy for FHDA. It provides the town an excellent strategic partnership with the recently named Best Community College in America!
Thank you for your consideration and diligence. We know there are many competing interests and needs, and we believe this to be among the highest priority items.

Sincerely,
Gautam Agrawal
--
Gautam Agrawal, M.D.

Item 14K, Supplement 11

Item 14K, Supplement 12

Arika Miller
From:

Sent:

To:

Subject:

Council Members:
william carrico
Thursday, February 15, 2024 8:34 AM
City Council
ARPA Funds for LAHCF
. Learn why this is important
I have been a subscriber to LAHCF for about a year and have been very pleased with both the performance and reliability of their offering. My experience with the large commercial providers has not been terrific with both reliability and performance issues. I don't think there is a viable 1Gig fiber offering even available from any other vendor for the Hills at this time.

As we are now transitioning to a completely new and bandwidth voracious era with applications including Al, VR, and AR(augmented realty) coming online even in the last year, the need for increasing performance of LAHCF to 10Gigs while maintaining reliability will become more pressing. My personal experiments with Al applications would not have been possible without the bandwidth provided by LAHCF.

Please reconsider your financial support using the ARPA funds for this community fiber project in light of my comments.

Sincerely,
Willam Carrico
-
Los Altos Hills
1 Item 14K, Supplement 13

Item 14K, Supplement 14

Item 14K, Supplement 15

Item 14K, Supplement 16

Item 14K, Supplement 17

Item 14K, Supplement 18

Item 14K, Supplement 19

1 Arika Miller
From: Eric Newhouse
Sent: Thursday, February 15, 2024 11:49 AM
To: Debbie Newhouse; City Council
Subject: Re: Broadband
Hello, I would like to also register my strong support for funding fiber broadband. Thank you, Eric From: Debbie Newhouse
Sent: Thursday, February 15, 2024 11:30 AM
To: [email protected] <[email protected]> Cc: Eric Newhouse
Subject: Broadband
I've been made aware that we have been given funding to improve broadband/fiber connectivity for the town. This will improve property values, and strength is against losses of connectivity due to storms (knocking out lines, happened to us at and we were without Internet for a week) or fire.

Let's put these funds to good use.

Thanks,
Debbie Newhouse
Item 14K, Supplement 20

Item 14K, Supplement 21

1 Arika Miller
From: John Swan
Sent: Thursday, February 15, 2024 12:15 PM
To: City Council
Subject: Agenda Item 14.K - Consideration of Resolution Approving City Council Work Plan for 2024-2025
Hello Council Members,
I have already sent a letter in on this agenda item for tonight to use some of our ARPA funds to improve the Town's broadband, but I received important comments from others that I want to share with you;
1) This is also a "public safety" issue. Connecting the command and control centers of the Town into a high-reliability network is an important goal of this effort. This will improve our overall emergency response which benefits everyone in town.

This link will allow Town Hall, Purissima Hills Water District and CERT's Foothill ARK to have a fire-hardened Internet connection.

Once Foothill College becomes part of this network, we will then have a fire-hardened, redundant Internet connection that will include the Foothill De Anza Police and the El Monte Fire Station.
2) Underground fiber is far less subject to environmental threats than wires on poles are. We cannot develop a fail-safe solution but if we have redundant, fault tolerant, firehardened Internet service, we all become more protected in times of emergency.

Best Regards,
John Swan
Item 14K, Supplement 22

1 Arika Miller
From: Joseph Ng
Sent: Thursday, February 15, 2024 12:16 PM
To: City Council
Cc:

Subject: Community Fiber - Joseph Ng Los Altos Hills, CA This is my vote to support Community Fiber. We are too sparsely populated for AT&T, Xfinity and Verizon to pipe their fiber here.

This Federal funding should be applied to Community Fiber.

Thank you
Joseph Ng
Item 14K, Supplement 23

1 Arika Miller
From: shahid.ahmed
Sent: Thursday, February 15, 2024 12:39 PM
To: City Council
Subject: Feb 15 Council Meeting - My inputs on Broadband Fibre Backbone Hello,
I believe the City Council would be discussing the LAH Fibre Backbone.

We in our neighborhood constantly have broadband challenges and would like the City to do something about it.

Please consider using the ARPA funds towards improving the connecƟvity to our homes. -Shahid
Los Altos Hills CA 94022
Item 14K, Supplement 24

Item 14K, Supplement 25

Item 14K, Supplement 26

Item 14K, Supplement 27

Item 14K, Supplement 28

1 Arika Miller
From: Steve Combs
Sent: Wednesday, February 14, 2024 6:12 PM
To: City Council
Subject: Fiber broadband connection
Learn why this is
important at hƩps://aka.ms/LearnAboutSenderIdenƟficaƟon ] It is crucial for the town to establish a ultra high speed fiber broadband connecƟon for as many residents as possible. We have been holding out on the current connecƟon opƟons unƟl seeing which direcƟon the town will go. There should be a way to reduce costs per household if there is a coordinated effort by the town to provide these services at a reasonable rate. We are strongly in favor of moving forward on this issue aggressively.

Respecƞully,
Dr and Mrs Stephen R Combs
Altos, CA 94022.

Item 14K, Supplement 29

Item 14K, Supplement 30

Item 14K, Supplement 31

1 Arika Miller
From: Cheryl Mathews
Sent: Thursday, February 15, 2024 1:24 PM
To: City Council
Subject: Please distribute for City Council Meeting tonight 2/15/24 - Urgent Action Required:

AT&T's Pending Regulatory Application to Abandon Landlines February 15, 2024
Dear Los Altos Hills City Council Members,
I hope this message finds you well. I am writing to bring to your attention an urgent matter that affects our community, particularly residents who rely on landlines due to limited or unreliable cell coverage and internet access in the hills.

AT&T has issued a notice of pending regulatory application to abandon landlines, which could have serious implications for our community. I have attached a copy of my letter to the California Public Utilities Commission (CPUC), outlining specific reasons why it is critical to maintain our landlines.

Furthermore, it has come to my attention that Voice over Internet Protocol (VoIP) may also be in jeopardy in the future, as indicated in the attached AT&T letter I received. This further underscores the importance of taking action to protect our communication infrastructure.

Please spread the word and ask your network of friends and associates to submit a public comment to the CPUC regarding this matter at
https://apps.cpuc.ca.gov/apex/f?p=401:65:0::NO:RP,57,RIR:P5 PROCEEDING SELECT:A2303003 Collectively, our voices can make a difference in ensuring that our community's communication needs are met.

Thank you in advance for your attention to this matter and for taking action to protect our community's access to reliable communication.

More detailst: https://patch.com/california/losaltos/s/iuq7v/landlines-in-ca-may-be-facing-their-death-blow-whatto-know?utm source=local-update&utm medium=email&utm campaign=alert Sincerely,
Cheryl Mathews
Los Altos Hills
https://www.ca4safetech.org/
February 7, 2024
California Public Utilities Commission
Proceeding Docket: A.23-03-003
Subject: Preserving Wired Landline/Legacy Copper Service Item 14K, Supplement 32

2 Dear Members of the California Public Utilities Commission, I am writing on behalf of our organization, California For Safe Technology, to express my strong support for the preservation of wired landline/legacy copper service as an essential and reliable method of communication. I understand the Commission's responsibility to consider the evolving landscape of telecommunications, but it is crucial to recognize the irreplaceable value that landline phones provide, both personally and for all Calfornians.

Landline phones have proven to be more reliable than cell phones in various situations. I have personally experienced instances of lost cell coverage during weather events and emergencies, relying on my landline for crucial communication and emergency services. It is imperative to consider the health implications of widespread cell phone usage, particularly the growing concerns related to radiofrequency radiation (RFR) exposure.

California For Safe Technology receives an increasing number of calls from individuals facing serious health issues due to wireless radiofrequency exposure. For these individuals, continued access to their landlines is not just a convenience but a necessity. Wired connections play a vital role in minimizing health-related risks associated with cell phones and wireless technologies.

I would like to highlight several key advantages of landline phones that contribute to their importance:
 1. Emergency Functionality: Landlines are more reliable during emergencies, providing clear address information to emergency operators. In contrast, cell phones may only display latitude and longitude, making it harder to locate individuals in need. Especially if someone lives in a high rise apartment.

 2. Power Outages: Landline phones continue to operate during power outages, ensuring communication even in extended outage scenarios. This is a critical feature that cell phones cannot guarantee.

 3. Ease of Use for Specific Populations: Teaching small children to dial 911 on a landline phone is often considered easier, and elderly individuals are more familiar with landline technology, making it simpler for them to use in emergencies. 
 4.. Home Security: Landline connections offer a more stable option for home security systems, crucial for monitoring fire and burglar alarm sensors. 
 5. Sound Quality: Landline phones generally provide better voice quality, which is important for individuals with hearing impairments or those who spend a significant amount of time on the phone.

 6. Accurate 911 Service: Placing a 911 call from a landline is reliable and accurate, ensuring that emergency services receive precise location information.

While technological advancements continue, it is essential to recognize that landline phones are a consistent and familiar technology, especially for elderly individuals and slow tech adopters. The accuracy and reliability of 911 services provided by landlines further emphasize their importance in emergency situations.

3 I urge the California Public Utilities Commission to consider these points and prioritize the preservation of wired landline/legacy copper service for the benefit of all Californians.

Thank you for your attention to this matter.

Sincerely,
Cheryl Mathews
Executive Director
California For Safe Technology
https://www.ca4safetech.org/

Item 14K, Supplement 32A

2 The California Public Utilities Commission (CPUC) would like to hear from you.

You are invited to participate in a public forum, also called a Public Participation Hearing (PPH), about the following applications:
Application 23-03-002: regarding the application of AT&T California to Withdraw its Eligible Telecommunications Carrier Designation Application 23-03-003: regarding the application of AT&T California for Relief from its Carrier of Last Resort Obligation
During the hearing, you can make comments, raise concerns, and speak to a CPUC Administrative Law Judge.

Where and when will these Public Participation Hearings be held? In-Person Public Participation Hearing, February 6, 2024, at 2:00 p.m.

Clovis City Council Chambers
1033 5th St., Clovis, CA 93612
In-Person Public Participation Hearing, February 6, 2024, at 6:00 p.m.

Clovis City Council Chambers
1033 5th St., Clovis, CA 93612
In-Person Public Participation Hearing, February 22, 2024, at 2:00 p.m.

Mendocino County Board of Supervisors
501 Low Gap Road, Room 1070, Ukiah, CA 95482
In-Person Public Participation Hearing, February 22, 2024, at 6:00 p.m.

Mendocino County Board of Supervisors
501 Low Gap Road, Room 1070, Ukiah, CA 95482

3 In-Person Public Participation Hearing, March 14, 2024, at 2:00 p.m.

Indio City Hall Council Chambers
100 Civic Center Mall, Indio, CA 92201
In-Person Public Participation Hearing, March 14, 2024, at 6:00 p.m.

Indio City Hall Council Chambers
100 Civic Center Mall, Indio, CA 92201
Remote Public Participation Hearing, March 19, 2024, at 2:00 p.m. https://adminmonitor.com/ca/cpuc/hearing/202403192
Toll-free phone number: 1-800-857-1917; code: 6032788#
Remote Public Participation Hearing, March 19, 2024, at 6:00 p.m. https://adminmonitor.com/ca/cpuc/hearing/202403192
Toll-free phone number: 1-800-857-1917; code: 6032788#
Why am I receiving this notice?
The California Public Utilities Commission (CPUC) wants to hear from you and has asked AT&T to provide this notice. In-person and virtual public forums have been scheduled to hear your comments, concerns and opinions regarding the application of AT&T California to withdraw its Eligible Telecommunications Carrier designation, and the application of AT&T California for relief from its Carrier of Last Resort Obligations. Your participation by providing comments can help inform the CPUC’s decision. You can either attend any of the in-person forums or, for the remote forums, watch a livestream of the hearings or participate via telephone. You can also submit comments by mail or post them on the CPUC’s public comment portal.

How does this process work?
This application is assigned to a CPUC Administrative Law Judge and a Commissioner, who will consider proposals and evidence presented during

4 formal processes, and then issue a proposed decision. Any CPUC Commissioner may sponsor an alternate decision with a different outcome. The proposed decision, and any alternate decisions, will be discussed and voted upon by the CPUC Commissioners at a public CPUC Voting Meeting.

Parties involved in the rulemaking include the Public Advocates Office. To find out more about the Public Advocates Office, you may contact them at: 1.415.703.1584, email [email protected] or visit PublicAdvocates.cpuc.ca.gov.

Make a written public comment:

Please visit apps.cpuc.ca.gov/c/A2303002 to submit a public comment about AT&T California’s application to withdraw its Eligible Telecommunications Carrier designation.

Please visit apps.cpuc.ca.gov/c/A2303003 to submit a public comment about AT&T California’s application for relief from its Carrier of Last Resort Obligations.

Contact the CPUC:

You may also mail written comments to the CPUC’s Public Advisor’s address below. For more information on participating in the public hearing, submitting comments, to request special assistance, or to request a non-English or Spanish language interpreter, please contact the CPUC’s Public Advisor’s Office at least five days prior to the hearings.

CPUC Public Advisor’s Office
505 Van Ness Avenue, San Francisco, CA 94102
Phone: 1.866.849.8390 (toll-free) or 1.415.703.2074
Email: [email protected]

1 Arika Miller
From: Sally Fong
Sent: Thursday, February 15, 2024 1:32 PM
To: City Council
Subject: Underground Fiber Network
We want to express our interest in seeing the town parƟcipate in building out a robust underground fiber network for all residents. Please use the ARPA funds for underground fiber and not allocate this money elsewhere.

Sally Fong
Jim Kruse
LAH
Sent from my iPhone
Item 14K, Supplement 33

Item 14K, Supplement 34

1 Arika Miller
From: allan epstein
Sent: Thursday, February 15, 2024 4:38 PM
To: City Council
Subject: 14.K. RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 Mayor Mok, Vice-Mayor Schmidt, Councilmembers,
Item 14.K. RESOLUTION APPROVING CITY COUNCIL WORK PLAN FOR 2024-25 The workplan represents the roughly 60 priorities and principal activities beyond basic services that the Town staff will be progressing over the next two years. Unlike the prior one-year work plan, no estimated completions dates are provided. Without dates it is not possible to evaluate schedules and progress. Quarterly completion dates should be added.

A number of the task descriptions are too general, without measurable criteria or clearly defined goals. Tasks should have clear objectives and milestones.

It is unclear what the dollar amount in column one represents. Is this the estimated out-of-pocket expense? As stated previously, the budget and goal setting process are out-of-sync. Priorities are prepared on a calendar year basis and budgets on a fiscal year basis, so that authorized funding may not coincide with scheduling.

The staff report states, “Staff informed Council that additional resources would be needed in the upcoming twoyear budget cycle to be able to move forward with some of the projects in the plan.” This workplan approval process eliminated tasks so that the approved workplan could be accomplished with available staff resources. What additional resources are being referred to? Staff, consultants, or funds.

Hope you find this helpful.

Thank you.

Best,
Allan
Item 14K, Supplement 35

1 Arika Miller
From: Elaine Wen
Sent: Thursday, February 15, 2024 5:00 PM
To: City Council
Cc: Sherman Ting; Rudy Wen
Subject: LAH Council Meeting — Prioritize BROADBAND
Hello,
I am writing to express my deep concern regarding the potential decision to reallocate funds from the Los Altos Hills Community Fiber (LAHCF) project to other initiatives within our community. As a new resident of , LAH, I have become acutely aware of the critical role that reliable internet access plays in our daily lives, particularly in light of recent events.

During the severe storm that struck our area last month, my household experienced a two-day disruption in cable service despite retaining power. Given that my husband and I both work remotely, uninterrupted internet access is essential to our livelihoods. The situation forced us to relocate our work operations to a nearby café, a less than ideal solution that impacted our productivity and added unnecessary stress during an already challenging time.

Moreover, with the increasingly frequent and severe weather events attributed to climate change, it is imperative that our city takes proactive measures to ensure that essential utilities, including internet connectivity, remain resilient in the face of such challenges. Investing in the undergrounding of fiber lines is not merely a matter of convenience but rather a fundamental necessity for the well-being and safety of all residents.

We installed Tesla Powerwalls in our new construction, which rely on internet connectivity for remote control and management. Without a stable internet connection, we would be unable to access these emergency resources, potentially compromising our ability to respond effectively to unforeseen emergencies. I urge you to consider the broader implications of diverting funds away from the LAHCF project and instead prioritize the critical infrastructure needs of our community.

Thank you for your attention to this matter, and I sincerely hope that you will stand with the residents of Los Altos Hills in safeguarding our essential utilities for generations to come.

Sincerely,
Elaine and Rudy Wen
Item 14K, Supplement 36

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO

UPDATE THE STANDING PURCHASE ORDERS FOR FISCAL
YEAR 2023-24 IN AN AMOUNT NOT TO EXCEED $6,559,432
FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution authorizing the City Manager to execute purchase orders for routine supplies and services for the fiscal year 2023-24 in an amount not to exceed $6,559,432.

BACKGROUND:

This resolution does not include capital project related services which the City Council considers on a case-by-case basis. In addition, this resolution does include previous noncapital project contracts and agreements that the Council individually considers through separate resolutions and authorizations.

DISCUSSION:

Town operations require supplies and specialized services to conduct business and provide certain specialized services. The attached resolution provides the City Manager with authorization to execute purchase orders with vendors where expenses are anticipated to exceed $60,000.

This update to the Standing Purchase Order list has the inclusion of Tripepi Smith, which is a communication consultant helping Town staff assemble and distribute the Town Quarterly and the Town Activity Guide, as well as other communication efforts throughout the year. 2024-25 CITY COUNCIL WORK PLAN:

Including Tripepi Smith on the Town’s Standing Purchase Order list will enable staff to continue strong communication with the public through newsletters and the activity guide.

ENVIRONMENTAL REVIEW:

The Standing Purchase Order list is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

Item 14L Staff Report

Staff Report to City Council Page 2
Fiscal Year 2023-24 Standing Purchase Order Update
February 15, 2024
2 FISCAL IMPACT:

Purchase orders will be issued in an amount not exceeding an aggregate total of $6,559,432 for the fiscal year ending June 30, 2024. The Town currently has enough funds appropriated in the operating budget to absorb the $65,000 increase from Tripepi Smith.

ATTACHMENTS:

1. Resolution

2. FY 2023-24 Standing Purchase Order Vendor Listing

Town of Los Altos Hills
Standing Purchase Orders
FY 2023-24 Update (021524)
Not to
Vendor Service Exceed
City of Los Altos Sewer operations and maintenance $ 630,000 City of Palo Alto Sewer operations and maintenance $ 1,250,000 Regional animal control services $ 79,800
CSG Consultants Inc Planning, building services, plan review, and building official services $ 130,000
On-Call engeneering services and Sewer
services
$ 30,000
Code enforcement services $ 138,000
Metropolitan Life Ins Dental Insurance $ 81,303
Meyers Nave Riback Silver & Wilson Legal services $ 180,000 Special Projects & Other $ 425,000
Pooled Liability Assurance Net
(PLAN JPA) General Liability $ 304,440
Santa Clara Co. Sheriff Department Law enforcement services $ 2,231,118.00 Supplemental Overtime Deputy Work $ 200,000
Shared Agency Risk Pool (SHARP) Worker's Compensation Premium $ 85,050 Tripepi Smith Town Communication Support $ 65,000
Victoria Dye Equestrian LLC Barn Management $ 39,600
Camps and cost-shared expenses $ 130,000
West Bay Sanitary District Sewer Maint Svcs $ 560,121
$ 6,559,432
Item 14L Attachment 2 Standing PO Vendor List FY 23-24
Updated 02.2024

RESOLUTION xx-24

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO UPDATE THE STANDING PURCHASE ORDERS FOR FISCAL YEAR 2023-24 IN AN AMOUNT NOT TO EXCEED $6,559,432
WHEREAS, the City Council of the Town of Los Altos Hills approved and adopted the Operating and Capital Improvement Program Budget for the Town of Los Altos Hills for fiscal year 2023- 2024 on the 15th of June 2023; and
WHEREAS, the Town required supplies and specializes services to conduct business and augment the Town’s in-house staff for specific purposes;
WHEREAS, the City Council authorizes the additional of $65,000 for Tripepi Smith for Town communication support.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to authorize the City Manager to update the standing purchase orders for fiscal year 2023-24 in an amount not to exceed $6,559,432.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a City Council meeting held on 15th day of February 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Stan Mok, Mayor
ATTEST:

Arika Miller, City Clerk
Item 14L Attachment 1 Draft Resolution

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 13021 N ALTA LANE; LANDS OF LIAONING BENEFIT INVESTMENT, LLC;
FILE #SD23-0024
FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 13021 N Alta Lane; Lands of Liaoning Benefit Investment, LLC.

BACKGROUND:

The subject property is a 2.17-acre lot with an average slope of 22.86%. Access to the site is provided by a private road, Alta Lane North, which connects to Alta Tierra Road, a public street.

The property is moderately sloped north resulting in a LUF of 1.57 and a maximum development area (MDA) of 16,040 square feet and maximum floor area (MFA) of 8,443 square feet. An application for site development permit for a new residence, accessory dwelling unit, and swimming pool was submitted to the Town on June 9, 2023, and approved at Fast Track by the Community Development Director on August 15, 2023.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Community Development Director on August 15, 2023 (File #SD23-0024). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 32,902 square feet or 0.755 acres in size, includes portions of the property generally in excess of 30% slope and containing heritage oak trees.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

Item 14M Staff Report

City Council Page 2
13021 N Alta Lane
February 15, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $5.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property with steep slopes in excess of 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 13021 N Alta lane.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1
Report prepared by: Jonathan Fox, Assistant Planner

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

Item 14M Attachment 3 General Plan Land Use Element Goal 2

Resolution ____-24 Page 1
RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF LIAONING BENEFIT INVESTMENT LLC)
WHEREAS, Liaoning Benefit Investment, LLC (“Owner”) owns the property commonly known as 13021 N Alta Lane, Los Altos Hills, California (APN 175-46-009); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 15th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
Item 14M Draft Resolution

This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

AGREEMENT FOR OPEN SPACE EASEMENT
This Agreement for Open Space Easement (“Agreement”) is made and entered into this _______ day of _______________, 2024, by and between Zhen Ding (“Owner”) and the TOWN OF LOS ALTOS HILLS, a municipal corporation, (“Town”).

RECITALS
A. Owner owns that certain real property in the Town of Los Altos Hills commonly known as 13021 N Alta Lane, Los Altos Hills, California (APN 175-46-009).

B. Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town.

C. Town finds this open space easement to be consistent with the Town’s General Plan and in the best interests of the Town.

D. Owner and Town desire to limit the use of a portion of the property more particularly described in Exhibit A and Exhibit B, attached hereto, by dedication of an open space easement in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion, recognizing that such land is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and to Owner.

NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions set forth herein and the substantial public benefits to be derived therefrom, do hereby agree as follows:

Item 14M Attachment 2 OSE Agreement

1. Grant of Open Space Easement. Owner, as grantor, hereby grants an open space easement to the Town of Los Altos Hills, a municipal corporation in the County of Santa Clara, State of California, over the real property described and shown as Exhibit A and Exhibit B, (the “Property”), to have and to hold said open space easement for the term and for the purposes and subject to the conditions, covenants, and exceptions described herein.

2. Statutory Authorization. This Agreement and grant of open space easement are made and entered into pursuant to Chapter 6.6 commencing with Section 51070 of Part 1, Division 1, Title 5 of the Government Code. This Agreement is subject to all of the provisions of said sections and chapters including any amendments thereto which may hereafter be enacted.

3. Restriction on Use of Property. During the term of this Agreement and the open space easement granted herein, the Property shall not be used for any purpose other than an open space easement and those uses related to or compatible therewith. Owner, for the direct benefit of the Property described herein, hereby declares that the Property shall be subject to restrictive covenants running with the land which shall be binding upon all subsequent grantees. Said restrictive covenants shall be:
a. against the right of Owner to construct any improvements on or within the Property except for public and private utilities (excluding solar panels), paths dedicated to the Town, approved drainage installations, sanitary sewer installations or an approved septic system, and maintenance of these improvements, provided these reserved exceptions shall be consistent with the purposes of maintaining and preserving the natural or scenic character of the land; and
b. against the extraction of natural resources or other activities which may destroy the unique physical and scenic characteristics of the land; and c. against the grading of land for reasons other than attendant to permitted uses including but not limited to drainage improvements and underground utilities; and
d. against the cutting of vegetation, except as may be required for fire prevention, thinning, elimination of diseased growth, removal of invasive or non-native species and similar measures; and
e. against any plantings other than native vegetation; and f. against the erection of structures other than any improvements authorized by Paragraph 3(a) herein.

4. Exceptions. The City Council of the Town may authorize exceptions to the foregoing restrictive covenants, provided such exceptions are consistent with the purposes

of law and not incompatible with maintaining and preserving the natural character of the land.

5. Restrictions on Public Use. The public shall not have a right of entry upon the Property. The right of entry and surface use is limited solely to the Town, but only for the purpose of inspection of condition of the Property.

6. Term of Agreement. This open space easement and Agreement shall be effective on the date of recordation of this Agreement and shall remain in effect in perpetuity, unless abandoned pursuant to Government Code Sections 51093 and 51094 or any successor legislation.

7. Successors in Interest. This Agreement and the open space easement shall run with the land and shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto.

IN WITNESS WHEREOF, the parties hereto do hereby execute this agreement.

Date: _______________, 2024
Date: _______________, 2024
OWNER:
______________________________
Zhen Ding
TOWN OF LOS ALTOS HILLS:
______________________________
Stanley Q. Mok, Mayor
ATTEST: ____________________
Arika Miller, City Clerk

Exhibits A and B
Legal Description of Open Space Easement Property
and Plat Accompanying Description

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE
§ 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2024, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

LC ENGINEERING
598 E Santa Clara St, Suite 270, San Jose, CA 95112 P(408) 806-7187 SHEET 1 OF 2
EXHIBIT “A”

LEGAL DESCRIPTION
FOR

OPEN SPACE EASEMENT

LANDS OF ZHEN DING
13021 NORTH ALTA LANE, LOS ALTOS HILLS, CA
APN 175-46-009

AN EASEMENT OVER CERTAIN REAL PROPERTY, SITUATE IN THE TOWN OF LOS ALTOS HILLS, COUNTY OF SANTA CLARA, STATE OF CALIFORNIA;
BEING A PORTION OF LOT 7, AS SHOWN ON THAT CERTAIN MAP ENTITLED “TRACT NO. 49 ROBLEDA HEIGHTS”, FILED APRIL 12, 1937, IN BOOK 1 OF MAPS, AT PAGES 46 AND 47, SANTA CLARA COUNTY RECORDS, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWESTERLY CORNER OF SAID LOT 7; THENCE ALONG THE NORTHERLY LINE OF SAID LOT 7, NORTH 89°36’00” EAST 113.20 FEET TO A POINT ON SAID NORTHERLY LINE OF SAID LOT 7; THENCE LEAVING SAID LINE AND ACROSS SAID LOT 7 THE FOLLOWING FIVE (5) COURSES:

1. SOUTH 08°12’27” EAST 147.54 FEET;

2. SOUTH 37°23’09” WEST 42.35 FEET;

3. SOUTH 88°49’32” WEST 136.60 FEET;

4. NORTH 36°08’56” WEST 50.97 FEET;

5. NORTH 89°40’44” WEST 68.54 FEET TO A POINT ON THE NORTHWESTERLY LINE OF SAID LOT 7; THENCE ALONG THE NORTHWESTERLY LINE OF SAID LOT 7, NORTH 42°06’00” EAST 188.88 FEET TO THE POINT OF BEGINNING.

CONTAINING 32,902 SQUARE FEET OR 0.755 ACRES, MORE OR LESS.

SEE EXHIBIT “B” FOR THE ACCOMPANYING PLAT, ATTACHED HERETO AND MADE A PART HEREOF.

PREPARED BY, OR UNDER THE SUPERVISION OF WAAN CHUI.

PREPARED ON NOVEMBER 20, 2023

LC ENGINEERING
H. W. CHUI RCE NO. 32912

ENGINEERING LC
TRACT NO. 49
"ROBLEDA HEIGHTS"
1 MAPS 46-47
LOT 7 PORTION OF LOT 9
PORTION OF LOT 10
LOT 8
LOT 6

TOWN OF LOS ALTOS HILLS February 15, 2024
Staff Report to the City Council
SUBJECT: Consideration to hold a Special City Council Meeting on Monday, April 15, 2024, and cancel the Regular City Council Meeting on Thursday, April 18, 2024, for City Leaders Summit
FROM: Arika Miller, City Clerk
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council review the City Council meeting schedule for the month of April 2024 and cancel a regular City Council meeting and schedule a Special City Council meeting on Monday, April 15, 2024.

BACKGROUND:

The City Leaders Summit will be held in Sacramento, California on Wednesday, April 17, 2024 through Friday, April 19, 2024 and offers opportunities for city leaders from across the state to influence policy decisions in the Capitol and gain top-notch leadership skills. City officials can meet with legislators to advocate for cities’ top priorities and participate in peer-to-peer discussions and in-depth sessions covering topics ranging from leadership to emerging issues facing cities.

DISCUSSION:

Following City Council direction, the City Clerk will post and distribute the appropriate notices.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-2025 CITY COUNCIL WORK PLAN:

The report is for transparency and was not specified in the City Council’s 2024-2025 work plan.

FISCAL IMPACT:

There is no fiscal impact associated with canceling and scheduling City Council meetings.

ATTACHMENT:

1. Calendar for the month of April 2024
Item 14N Staff Report

April
2024
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6
Emergency Prep (EPRC)
6pm
Youth Commission 7pm
7 8 9 10 11 12 13
Environment Design
(EDPC) 5pm
Technology Committee
5pm
Open Space (OSC) 9am
14 15 16 17 18 19 20
Proposed Special City
Council Meeting
History Committee 3:30pm
LAH County Fire District
7pm
Cities Leaders Summit
Sacramento, CA
Youth Commission 7pm
Cities Leaders Summit
Sacramento, CA
Regular City Council
Meeting 6pm
Cities Leaders Summit
Sacramento, CA
21 22 23 24 25 26 27
Pathways 6:30pm Community Relations
(CRC) 7pm
Environment Initiative
(EIC) 6:30pm
28 29 30
Item 14N Attachment 1 April 2024 Calendar

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: February 15, 2024
TO: City Council
FROM: Peter Pirnejad, City Manager
RE: Receive and Accept Memo on Fiscal Year 2023-2024 Mid-Year Budget Recap
As we move into February, I wanted to provide you with an update on the budget development process for the upcoming fiscal year. Typically, the process for developing the following year’s budget is initiated with a mid-year update of the current year’s budget. This update is generally intended to provide information on how actual revenues and expenditures are tracking against the budgeted amounts, as well as to make a request for additional appropriations for unplanned needs.

As I have discussed with you all, I am not planning to put a specific mid-year budget update on an upcoming agenda, and the purpose of this memo is to explain my rationale.

There are three main reasons I am taking this action:

1. I have reviewed budget-to-actual expenditures for department operations with the Finance Manager, and based on that review, the Town is tracking to stay within budgeted expenditures at the fund level, meaning staff will not be requesting any supplemental budget appropriations as we have typically done in prior years. Given the review that I have done, as well as the recent appropriation of $150,000 that Council made to address staffing shortfalls, there is nothing significant to report with respect to revenues or expenditures.

2. With the staffing shortfalls, specifically the fact that we are without an Administrative Services Director, the focus for the finance team is keeping operations running and preparing for the development of the next operating and capital budgets. Allocating our limited resources to a mid-year update where there is limited information to report would be extremely burdensome for staff, and I feel their time could be better spent on other work.

3. We are transitioning to a two-year operating budget for the upcoming budget cycle, which we plan to present to the FIC and Council in May. As a part of that presentation, we will be presenting an update on the status of the 2023-24 budget. While this update will be later than the typical mid-year budget update, it will serve the same purpose. Additionally, should there be any material change in the Town’s financial situation, or if there is a need for an appropriation between now and the presentation of the budget, staff will bring forward a report and resolution for Council’s consideration at a regularly-scheduled meeting.

Item 14O Staff Report

Staff took a high-level overview of the budget to the FIC on February 5th and explained our rationale for not putting a more formal update on the Council meeting agenda. FIC gave feedback that the information about the City’s position at mid-year was adequate and would look for the staff to share reconciliation in May.

Please let me know if you have any questions or concerns about this,and thank you for your support.

FY 2023-24 Mid-Year Financial Update
7/1/2023 - 12/31/23

FIC MEETING
FEBRUARY 5, 2024
Item 14O Attachment 1 FIC Presentation

• Mid-Year Amended Budget
• Mid-Year Financial Update – Budget vs Actual
• All Funds
• General Fund
• Sewer Fund
• Fund Balance
• CIP Update
AGENDA

2023-24 AMENDED BUDGET AS OF 12/31/23
* Budget $153,093 for PO carry over is included in Budget Amendments.

PO # PO DATE VENDOR Account #
Remaining
Balance
FY2022-23
PO00202 5/16/23 Genesis Private Security Inc - LAH Private Security 021-6100-6199 100,054.86 PO00204 5/30/23
NorCal Signal Supply - Clary UPS Systems &
Cabinet 011-4600-6146 27,018.27
PO00205 5/30/23
St. Francis Electric - Clary Battery Backup System
Installations 011-4600-6146 4,970.00
PO00212 6/28/23 Bartlett Tree Experts-Tree Risk Assessment 011-4600-6124 21,050.00 Total 153,093.13
2023-24
Adopted
Budget
Approved
Council
Budget
Amendments
thru 12/31/23
Total
Amended
Budget thru
12/31/23

GENERAL FUND
Revenues 16,547,969 16,547,969
Expenditures 15,882,778 747,365 16,630,143

SPECIAL REVENUE FUNDS
Revenues 100,000 100,000
Expenditures 1,175,064 100,055 1,275,119

CAPITAL FUNDS
Revenues 1,055,525 1,055,525
Expenditures 3,603,848 50,000 3,653,848

SEWER FUNDS
Revenues 3,617,549 3,617,549
Operating Expenses 3,021,004 3,021,004
Capital Expenses 1,050,000 1,050,000

2023-24 MID-YEAR FINANCIAL UPDATES

BUDGET VS ACTUAL- ALL FUNDS
2022-23
Amended
Budget as of
12/31/22
2022-23
Actual
12/31/22
2022-23
Budget vs
Actual
2023-2024
Amended
Budget as of
12/31/23
2023-24
Actual
12/31/23
2023-24
Budget vs
Actual

GENERAL FUND
Revenues 16,197,204 6,299,129 39% 16,547,969 7,233,790 44% Expenditures 15,396,713 7,065,241 46% 16,630,143 7,706,488 46%

SPECIAL REVENUE FUNDS
Revenues 1,107,480 1,091,774 99% 100,000 175,548 176%
Expenditures 1,527,000 340,160 22% 1,275,119 398,381 31%

CAPITAL FUNDS
Revenues 1,043,119 316,093 30% 1,055,525 453,092 43%
Expenditures 4,407,520 2,520,123 57% 3,653,848 2,214,434 61%

SEWER FUNDS
Revenues 3,412,823 (32,566) -1% 3,617,549 87,154 2%
Operating Expenses 2,891,599 446,085 15% 3,021,004 357,043 12% Capital Expenses 1,170,350 69,513 6% 1,050,000 81,920 8%

BUDGET VS ACTUAL

GENERAL FUND & SEWER FUND
General Fund Sewer Fund

2023-24 MID-YEAR FINANCIAL UPDATES
BUDGET VS ACTUAL – GENERAL FUND
General Fund
2022-23
Proposed
Amended
Budget
Actual
YTD Thru
12/31/2022
% of Annual
Budget
2023-24
Proposed
Amended
Budget
Actual
YTD Thru
12/31/2023
% of Annual
Budget
REVENUES:

PROPERTY TAX $ 7,744,298 $ 2,638,365 34% $ 8,517,183 $ 2,759,062 32% TAXES OTHER THAN PROPERTY 720,000 232,322 32% 620,000 220,673 36% FRANCHISE FEES 349,000 31,009 9% 552,000 117,911 21%
LICENSE & PERMITS 1,600,300 847,181 53% 1,205,000 844,230 70% USE OF MONEY AND PROPERTY 150,000 (5,193) -3% 158,000 971,004 615% INTERGOVNMENTAL 24,000 6,397 27% 31,000 5,633 18%
CHARGES FOR SERVICES 839,800 418,179 50% 889,200 538,709 61% MISCELLANEOUS 35,000 20,074 57% 15,000 53,201 355%
OVERHEAD ALLOCATION-IN 4,734,806 2,110,795 45% 4,560,586 1,723,366 38% REVENUES TOTAL 16,197,204 6,299,129 39% 16,547,969 7,233,790 44% EXPENDITURES (BY CATEGORY):

PERSONNEL 4,607,534 2,036,503 44% 5,207,869 2,213,233 42% SERVICES AND SUPPLIES 6,849,229 3,119,469 46% 7,417,526 3,616,248 49% ALLOCATION OUT 3,939,950 1,909,269 48% 4,004,748 1,877,007 47% EXPENDITURES TOTAL 15,396,713 7,065,241 46% 16,630,143 7,706,488 46% NET CHANGE IN GENERAL FUND 800,491 (766,112) -96% (82,174) (472,698) 575%

2023-24 MID-YEAR FINANCIAL UPDATES
BUDGET VS ACTUAL – SEWER FUND

SEWER FUNDS
(Fund 048 and 051)
2022-23
Amended Budget
Actual
12/31/2022
% of
Annual
Budget
2023-24
Amended Budget
Actual
12/31/2023
% of
Annual
Budget
REVENUES:

SEWER ASSESSMENT $ 3,263,823 $ - 0% $ 3,505,549 $ - 0%
SEWER CONNECTION 149,000 55,784 37% 112,000 104,460 93% USE OF MONEY & PROPERTY - (88,350) 0% - (17,306) 0%
REVENUES TOTAL 3,412,823 (32,566) -1% 3,617,549 87,154 2% EXPENDITURES:

OPERATING EXPENSES 2,891,599 478,651 17% 3,021,233 357,043 12% CAPITAL EXPENSES 1,170,350 69,513 6% 1,050,000 81,920 8% EXPENDITURES TOTAL 4,061,949 548,164 13% 4,071,233 438,963 11% NET CHANGE IN SEWER FUNDS (649,126) (580,730) 89% (453,684) (351,809) 78%

SEWER OPERATING EXPENSES
2022-23 Amended
Budget
Actual
YTD Thru
12/31/2022
% of
Annual
Budget
2023-24
Amended Budget
Actual
YTD Thru
12/31/2023
% of
Annual
Budget
Personnel $ 276,599 $ 124,711 45% $ 242,882 $ 112,025 46% Contractual Services 2,288,553 181,841 8% 2,456,420 108,790 4% Professional Services 25,000 2,235 9% 25,000 - 0%
Operations 18,000 3,729 21% 19,100 6,236 33%
Allocations Out 283,447 133,569 47% 277,901 129,992 47% EXPENDITURE TOTAL 2,891,599 446,085 15% 3,021,303 357,043 12%

2023-24 FUND BALANCE
Audited Unaudited
Fund No Fund Title
Fund Balance
@ 7/1/2023 Revenue Expenditure
Transfers
In/(Out)
Fund Balance
@ 12/31/2023
011 General Fund
3210 Operating Contingency 2,328,858 2,328,858
3204 Disaster Contingency 1,050,000 1,050,000
3203 Pension Reserve 2,099,951 2,099,951
3205 Capital Projects Reserve 2,504,440 2,504,440
3206 Facilities Replacement 4,619,613 4,619,613
3207 Equipment Replacement 594,000 594,000
011 Unassigned Fund Balance 2,458,243 7,233,790 (7,706,488) 1,985,545 Subtotal 15,655,105 7,233,790 (7,706,488) 0 15,182,407
Special Revenue Funds
016 Parks & Rec in-Lieu 381,041 63,589 (977) - 443,653
019 American Rescue Plan Act (ARPA) 1,077,956 - (230,100) - 847,856 021 COPS Fund (191,023) 111,159 (167,304) - (247,168)
071 Special Donation 33,638 800 - - 34,438
Subtotal 1,301,612 175,548 (398,381) - 1,078,778
Capital Funds
041 General CIP 580,798 - (476,897) - $ 103,901
042 Pathways CIP 1,053,970 96,094 (425,422) - 724,642
043 Westwind Barn CIP 288,018 33,895 (47,485) - 274,427 045 Drainage CIP 700,770 28,613 (17,997) - 711,385
046 Street CIP 223,128 294,490 (1,246,633) - (729,015)
Subtotal 2,846,683 453,092 (2,214,434) - $ 1,085,341
Sewer Funds (Unrestricted Portion)
048 Sewer CIP ** 4,270,791 - (81,920) - $ 4,188,872
051 Sewer Ops - Exclu Depr.** 5,952,402 87,154 (357,043) - 5,682,512 Subtotal 10,223,193 87,154 (438,963) - $ 9,871,384
Total Town-Wide 30,026,593 7,949,583 (10,758,266) - 27,217,910 Year to Date Actual Thru 12/31/23
** Sewer Fund : Audit report $12,508,342. System : $10,223,193- in the process of reconciling

2023-24 CIP PROJECT UPDATES

GENERAL CAPITAL PROJECTS
Project # Project Name Fund Source Project Status
Carryover
Budget
2023-24 CIP
Budget
Total Budget
FY 23-24
FY2023-24 Through
12/31/2023
Expenditures
Project Budget
Remaining
GENERAL CAPITAL PROJECTS:
419300 Broadband 019 Broadband Feasibility Study has been completed and deployment of infrastructure has been placed on hold. 800,000 800,000 800,000 TR4169-23-24 Byrne Preserve Restoration 041 Project ongoing. Under contract with Grassroots ecology until June 30, 2025. (1,010) 96,512 95,502 21,121 74,381 410209-24 Cable System 041 No residents have submitted cost-sharing applications this year. 50,000 50,000 50,000 410213 Civic Center Improvements 041 Phase 1 to add a community room to Council Chambers complete. Alternate concept plans prepared for Phase 2 for Town Hall addition.
2,380,845 - 2,380,845 9,420 2,371,425
410230 Corp Yard Locker Room 041 Hired an architect for the project 40,000 40,000 40,000 410231 Corp Yard Master Plan 041 Scoping 50,000 50,000 50,000 410229 Council Chambers Audio/Video
Upgrade
041 Construction on the project began in late 2023 and is scheduled to be completed by April 2024 24,997 500,000 524,997 277,451 247,546 410223 Council Chambers HVAC 041 Waiting on Town Hall panel upgrade project 67,778 32,200 99,978 - 99,978 410216 El Monte Fire Station
Undergrounding Project
041 Construction drawings being finalized. Worked with PG&E to get the project in their program for 2024. 4,768,604 - 4,768,604 39,126 4,729,479 410218 Generator Replacement & Electrical
Panel Upgrade
041 Constructed started January 2023, estimated completion by end of 2024 378,130 378,130 28,759 349,371 410224 Heritage House Renovation 041 Hired an architect for final design. 382,226 382,226 2,555 379,671 410220 Housing Element-CEQA 041 HE was completed in Q3 2023 . The implementation programs and the CEQA work are both underway.

Implementation Program completion dates will vary over the next two years. The CEQA process is projected to be completed by Q1 2026.
291,270 450,000 741,270 12,979 728,290
410232 Implementation of Leaf Blower
Ordinance New
041 Public Works upgraded/replaced small tools with battery powered ones, purchased additional battery packs, and made necessary space/electrical accommodations at the Corporation Yard. 80,000 80,000 45,696 34,304
410225 Purissima Park Improvement
Program (Field & Facility
Improvements)
041 Fence for Field 3 repaired/replaced. Repair of base failures in the parking lot. 56,731 40,000 96,731 976 95,755 410226 Street Sign Replacement 041 On-going. 37 signs replaced. 6,087 15,000 21,087 21,087 419301 Town Hall Furniture & Space Upgrade 019 On 1/24/2023 notice of completion approved by City Council. (25,353) 30,000 4,647 3,424 1,223 410227-24 Technology Miscellaneous 041 Recurring project. Additional funds needed for upgrades to teleconferencing equipment in conference rooms and purchase of additional laptops for staff.
6,445 25,000 31,445 25,846 5,598
410233 Traffic Signal Improvement 041 Battery backup systems installed and controller units replaced. Work needed to install detection cameras. 50,000 50,000 - 50,000 410217 Undergrounding Utilities Feasiblity
Study
041 There is no project update 217,055 - 217,055 - 217,055 410228 Water Well Purissima Park 041 There is no project update 35,013 35,013 35,013 Subtotal 9,388,816 1,458,712 10,847,528 467,354 10,380,174

2023-24 CIP PROJECT UPDATES

OTHER CAPITAL PROJECTS
Project # Project Name Fund Source Project Status
Carryover
Budget
2023-24 CIP
Budget
Total Budget
FY 23-24
FY2023-24 Through
12/31/2023
Expenditures
Project Budget
Remaining
PATHWAY CAPITAL PROJECTS:
427909 Edgerton Road Pathway 042 No easement obtain from the property owner so the project is on hold. 28,508 - 28,508 - 28,508 427903 Fremont to Redwood Grove 042 Town negotiating an agreement with the City of Los Altos. 21,415 - 21,415 - 21,415 427913-23-24 Misc Pathway 042 Briones, Concepcion, and La Paloma pathways constructed. 303,491 325,000 628,491 425,196 203,295 427912 Page Mill from Lupine to Via Feliz 042 Due to easement issues, the project was onhold 2023. Staff to revisit the project in 2024. 46,100 - 46,100 - 46,100 427902 Summerhill Pathway Project 042 Construction plans submitted to the County for encroachment permit. County provided comments to the Town.

Plans to be resubmitted early 2024.
415,894 45,136 461,030 225 460,805
Subtotal 815,408 370,136 1,185,544 425,422 760,122
WESTWIND BARN CAPITAL PROJECTS:
043 134,961 100,000 234,961 47,485 187,476
019 - 50,000 50,000 50,000
Subtotal 134,961 150,000 284,961 47,485 237,476
STORM DRAINAGE CAPITAL PROJECTS:
467209 Matadero Creek Erosion 045 Obtained Streambed Alteration Agreement approval from the Water Board. Waiting on CDFW for the permit. 992,232 - 992,232 8,171 984,061 045 35,149 35,149 25,075 10,074
019 214,851 214,851 214,851 (0)
Subtotal 992,232 250,000 1,242,232 248,097 994,135
STREET CAPITAL PROJECTS:
046 29,927 1,385,000 1,414,927 1,246,633 168,295
Subtotal 29,927 1,385,000 1,414,927 1,246,633 168,295
SEWER CAPITAL PROJECTS:
487918-23-24 Annual Sewer Rehabilitation Program 048 2022 Sewer Repair Rehab project completed. Council acceptance in October 2023. Council awarded 2023 Sewer Rehab projec in October 2023. Construction to start 2024. 656,646 1,050,000 1,706,646 81,920 1,624,726
Subtotal 656,646 1,050,000 1,706,646 81,920 1,624,726
EQUIPMENT REPLACEMENT: Equipment delivered on December 29, 2023 410101 Bucket Truck Replacement 041 160,000 40,000 200,000 5,110 194,890 410103 Tractor and attachments for Trail
Work on Pathways
041 Equipment delivered in July 2023 65,000 65,000 - 65,000 Subtotal 225,000 40,000 265,000 5,110 259,890
467226-23-24 Annual Road Rehabilitation Program The 2023 Annual Road Rehabilitation Program is completed. Accepted by Council in December 2023. 437307-23-24 Westwind Community Barn
Improvement Repair of paddock wall/fencing and installation of footing grid system. Improvements to the storm drainage system. 457202 Storm Drain Improvement Project completed. Council acceptance in September 2023.