1 City Council Regular Meeting Agenda
April 15, 2024
NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.
Revision No. 1- Friday, April 12, 2024
Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.
To attend the meeting in person:
City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.
To participate in the meeting via Zoom Video Conference, please follow the instructions below:
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.
If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
If you wish to submit a public comment during the meeting, please use the following information.
Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/April15SpecialCCMeetingLAH
Webinar ID: 837 8274 2562
Passcode: 94022
Public testimony will be taken at the direction of the mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.
Town of Los Altos Hills
City Council Special Meeting Agenda
Monday, April 15, 2024, at 6:00 p.m.
Council Chambers, 26379 Fremont Road
Los Altos Hills, California
2 City Council Regular Meeting Agenda
April 15, 2024
1. CALL TO ORDER (6:00 P.M.)
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. AGENDA REVIEW
5. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing the American Red Cross
B. Proclamation Recognizing Asian American and Pacific Islander Month C. Proclamation Recognizing Childcare Month
D. Proclamation Recognizing National Cities, Towns, and Villages Month E. Proclamation Recognizing Mental Health Awareness Month F. Proclamation Recognizing National Bike Month
G. Appointment to the Finance and Investment Committee (added with Revision No. 1)
6. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.
7. CONSENT CALENDAR
A. Approval of Regular City Council Meeting Minutes- March 21, 2024 (Staff: A. Miller) B. Review of Disbursements: February in the amount of $1,498,058.28 (Staff: P. Pirnejad) C. Approval of Treasurer’s Report for the Month End February 2024 (Staff: P. Pirnejad) D. Consideration of a Resolution Approving Amendment #2 to the Agreement between the Town of Los Altos Hills and DKG Consultants, LLC to extend the term to June 30, 2025, and increase the not-to-exceed amount by $60,000. (Staff: P. Pirnejad) E. Consideration of a Resolution Approving Amendment #1 to the Agreement between the Town and the Los Altos Hills/Los Altos Little League Inc. (Staff: C. Einfalt)
8. ONGOING BUSINESS
A. Consideration of a Resolution Reallocating American Rescue Plan Act (ARPA) Funds (Staff: C. Einfalt)
3 City Council Regular Meeting Agenda
April 15, 2024
B. Consideration of a Resolution Approving the Plans and Specifications for the El Monte Fire Station Utility Undergrounding (Rule 20A) Project; Authorizing Staff to Advertise the Project for Formal Bid; Authorizing the City Manager to Award and Execute a Construction Contract to the Lowest Responsible Bidder not-to-exceed $4,200,000, including a Contingency Fund for Potential Change Orders; and Approving the First Amendment to the Consultant Services Agreement with Belleci & Associates to include Construction Management Services (Staff: W. Kim)
9. PUBLIC HEARINGS
10. NEW BUSINESS
11. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Administrative Services Director
E. Public Works Director
F. City Manager
12. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities
13. COUNCIL, COMMISSION, AND COMMITTEE INITIATED ITEMS
A. Status Report from All Council Subcommittees on Committee Activity (added with Revision No. 1)
14. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.
A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.
ITEM 5A
ITEM 5B
Town of Los Altos Hills
Proclamation
Recognizing Asian American and Pacific Islander Month
WHEREAS, the month of May was chosen for Asian American and Pacific Islander (AAPI) Heritage Month to commemorate the immigration of the first Japanese people to the United States on May 7, 1843, and to mark the anniversary of the completion of the transcontinental railroad on May 10, 1869, in which the majority of the workers who laid the tracks were Chinese immigrants; and,
WHEREAS, members of the AAPI community have shared their resilient family values, strong work ethic, dedication to education, and diversity in faith and creed, which have strengthened our great democracy; and, WHEREAS, Asian Americans and Pacific Islanders living in Los Altos Hills, California are a vital and valued part of our Town, making significant contributions to academia, business, medicine, law, technology, government, science, and social justice and making our Town and State a better place to live; and, WHEREAS, during AAPI month (May 2024), we should recommit ourselves to promoting equity and acceptance for the AAPI community, stand up against discrimination and hatred, and ensure that our state is a welcoming and inclusive place for all; and,
WHEREAS, we should also recognize and celebrate the many significant cultural, historical, and economic contributions Asian Americans and Pacific Islanders have made to the Town of Los Altos Hills, the State of California, and the United States;
NOW, THEREFORE BE IT RESOLVED, the City Council of the Town of Los Altos Hills proclaims the month of May 2023 as
Asian American and Pacific Islander Month
In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 15th day of April 2024.
__________________________________ ______________________________________ Stanley Mok, Mayor Lisa Schmidt, Vice Mayor
__________________________________ ______________________________________ Linda Swan, Councilmember Kavita Tankha, Councilmember
_________________________________
George Tyson, Councilmember
ITEM 5C
Town of Los Altos Hills
Proclamation
Recognizing May 2024 as Childcare Month
WHEREAS the Council for a Strong America issued a report in early 2023 details that the shortage of infant-toddler childcare costs the United States $122 billion in lost earnings, productivity, and revenue every year; and
WHEREAS this shortage translates to a $15 billion economic threat to California and a $3 billion threat to Santa Clara County; and
WHEREAS a family living in Silicon Valley needs to pay an average of $26,450 per child year for infant care and $21,900 per year for one preschooler's childcare; and
WHEREAS the two most significant monthly expenses faced by working families are rent and childcare; and WHEREAS the lack of an affordable childcare option leads to underemployment, greater housing instability, less consumer spending, depressed business productivity and the near impossibility of seeking, securing and maintaining employment; and
WHEREAS investing in affordable childcare provides vital infrastructure to working parents and supports early childhood development, allows families to remain in a geographic area, creates a stronger economy, improves business productivity and consumer spending, decreases poverty, leads to safer communities, and provides additional revenue for cities; and
WHEREAS cities have a direct interest in building strong local economies, supporting and benefiting from local small businesses, attracting and retaining families and employers; and WHEREAS one of the most impactful tools we can deploy to solve our greatest economic and societal challenges is investing in broadly accessible, high-quality childcare immediately; and WHEREAS investments in the childcare sector should prioritize supporting our most underserved children and their families, including but not limited to families of color, families of children with special needs, low-income families, and undocumented families; and
THEREFORE, BE IT RESOLVED, that the Town of Los Altos Hills supports all efforts to provide universal childcare to all children and families in the County of Santa Clara and the State of California; and be it further RESOLVED, that the Town of Los Altos Hills joins with Build the Future Santa Clara County in advocating for comprehensive and collaborative solutions to solve our childcare crisis, including but not limited to building a coalition of stakeholders across all sectors including small and large businesses, community-based organizations, neighborhood associations, law enforcement authorities, local governments including school and special districts and city councils, and labor and trades unions for the purpose of identifying and implementing solutions to this economic and social crisis.
Childcare Month
ITEM 5C
In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 15th day of April 2024.
__________________________________ ______________________________________ Stanley Mok, Mayor Lisa Schmidt, Vice Mayor
__________________________________ ______________________________________ Linda Swan, Councilmember Kavita Tankha, Councilmember
_________________________________
George Tyson, Councilmember
ITEM 5D
Town of Los Altos Hills
Proclamation
Recognizing National Cities, Towns, and Villages Month
Whereas, the National League of Cities was founded in 1924 in Lawrence, Kansas, as the American Municipal Association by state municipal leagues seeking more coordination and national representation as cities, towns, and villages expanded rapidly; Whereas, the nonpartisan National League of Cities is the oldest and largest organization representing municipal governments throughout the United States, representing the interests of more than 19,000 cities, towns, and villages across the country; Whereas, today, the National League of Cities works in partnership with 49 state municipal leagues across the country to strengthen local leadership, drive innovation, and influence the federal policies that impact local programs and operations; Whereas, as the voice of cities, towns, and villages in Washington, DC, the National League of Cities has successfully championed federal legislative solutions that support municipalities and has worked closely with Congress and the Executive Branch to educate policymakers on the realities of local implementation; Whereas, local governments are the bedrock of American democracy, providing 336 million residents with the most accountable, responsive, inclusive, ethical, and transparent government in the world; Whereas, from the nation’s smallest villages to its largest cities, America’s local governments have been essential in transforming the United States of America into the greatest, most influential nation in world history; Whereas, the Town of Los Altos Hills was first incorporated in 1956 and is proudly served today by five Elected Officials and a municipal workforce of twenty-seven dedicated public servants; Now, therefore, be it resolved that the Town of Los Altos Hills hereby proclaims May 2024 as National Cities, Towns, and Villages Month in celebration of America’s local governments and the National League of Cities’ historic centennial anniversary.
National Cities, Towns, and Villages Month In witness thereof, we have hereunto set our hand and caused the seal of the Town of Los Altos Hills to be affixed this 15th day of April 2024.
__________________________________ ______________________________________ Stanley Mok, Mayor Lisa Schmidt, Vice Mayor
__________________________________ ______________________________________ Linda Swan, Councilmember Kavita Tankha, Councilmember
_________________________________
George Tyson, Councilmember
ITEM 5E
ITEM 5F
TOWN OF LOS ALTOS HILLS
MEMORANDUM
DATE: April 15, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk
RE: Appointment to the Los Altos Hills Finance & Investment Committee Attached for your review and consideration is an application from Jeanne Seeley for appointment to the Los Altos Hills Finance and Investment Committee. The term would run for four years, beginning in April 2024 and ending in April 2028.
Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The Town currently has three (3) vacancies on the committee. With this appointment, the committee would have two (2) openings.
Name: Jeanne Seeley
Address:
Los Altos Hills, CA 94022
Yes, I am a resident: Yes
Email:
Phone:
Cell Phone:
Business Phone:
Work/Profession
Questions
Are you a Registered Voter: Yes
Number of Years Town Resident: 28 years
How many meetings have you attended of the Committee / Commission for which you are applying?: 1
Please describe your involvement in community activities, civic services, and volunteer organizations.: Volunteer at the Los Altos Library What skills and / or attributes will you bring to the Committee / Commission you are applying for?: Retired CFO
What particular area of responsibility on this Committee / Commission interests you?: Support town financial activities
Education Background and Professional Activities: Retired CFO with 30 years financial and operational management of both public and private companies Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.: community service
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions? If Yes, please explain.: No
Are you aware of any issues now or proposed that might require you to recuse yourself? If Yes, please explain: No
Membership on standing Committees / Commissions often entails meetings throughout the year, and most Committees / Commissions meet at least once monthly. Can you be available for these meetings?: Yes
Please let us know how you heard about the Town's Committees and Membership Application.: Friend/Neighbor
ITEM 5G, Attachment 1
ITEM 7A
1 City Council Regular Meeting Minutes
March 21, 2024
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, March 21, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Present: Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson, Council Member Kavita Tankha
Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Assistant to the City Manager Cody Einfalt, Community Development Director Bradley Evanson, Assistant Community Development Director Jay Bradford, and Public Works Director WooJae Kim
1. CALL TO ORDER (6:00 P.M.)
Mayor Mok called the meeting to order at 6:00 PM.
2. ROLL CALL
All Members of the City Council were present.
3. PLEDGE OF ALLEGIANCE- Recited
4. AGENDA REVIEW
Council Member Swan made a motion to reorder the agenda moving Items 5E, 5F, 5G, 5H, 5A, 5B, 5C, 13A, 13B, and 13C to the beginning of the meeting. Council Member Tankha seconded the motion. Approved, Vote 5-0
5. PRESENTATIONS AND APPOINTMENTS
A. Presentation from Silicon Valley Clean Energy to the Town of Los Altos Hills regarding the Reach Code- A Certificate of Appreciation was awarded to Jay Bradford, Assistant Community Development Director, for the work he did on the Energy Reach Code.
B. Proclamation in recognition of the CEO of Silicon Valley Clean Energy Girish Balachandran- Council Member George Tyson presented Girish Balachandran with a proclamation from the Town of Los Altos Hills in appreciation for all of his hard work with SVCE.
C. Presentation from Santa Clara County Red Cross- Katie Roper asked for a Proclamation to be issued to the Red Cross
D. Presentation from PG&E, Comcast, and AT&T Regarding Response Time in January & February Winter Storms - There was a lengthy conversation with PG&E, Comcast, and
ITEM 7A
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March 21, 2024
AT&T on their response to the winter storms in February and their plans going forward.
This will require more conversation and the Town will have another session and invite PG&E, Comcast, and AT&T to address concerns.
Comments:
1. Eric Bredo, Los Altos Hills, stated that he had two 97-year-old neighbors whose power went out during the storm, and he had to help get their generator working.
2. Anand Ranganathan, Los Altos Hills, stated that PG&E wants us to think that there is no other option for power service. Mr. Ranganthan wants us to think about alternatives to keep the community safe. Mr. Ranganthan suggested that Town Hall stay open for 24 hours a day when residents are without power and also stated that communication is not getting to residents during power/service outages.
3. Roberta Riga, Los Altos Hills, stated that she was without power for 4 days as a result of the storm and that this area is affected more than others and PG&E hasn’t looked into it.
4. Vivin Ramamurthy, Los Altos Hills, stated that he had no power for 4 days, no broadband for 5 days and it caused an absolute disruption for him. Mr. Ramamurthy thanked Cody Einfalt for his assistance during the winter storms because without the help of Cody, he wouldn’t have had updates on service.
5. Mr. Santi, Los Altos Hills, explained that we had the largest outages for PG&E in the peninsula and that 4-5 days without power is ridiculous. Mr. Santi also explained that without power there is no way to contact emergency service and wants battery backup.
6. Johannes Schmidt, Los Altos Hills, thinks it is good to have a choice/alternatives (Comcast) .
7. Dave Stewart, Los Altos Hills, thanked AT&T for the advertisement and would like both AT&T and Comcast to come back to the Town for more conversations and options.
E. Reappointment to the Los Altos Hills History Committee – Reappointed Jitze Couperus F. Appointment to the Los Altos Hills Environmental Initiatives Committee- Appointed Aiden Lundberg
G. Appointment to the Los Altos Hills Open Space Committee- Appointed Sarah He H. Appointment to the Los Altos Hills Environmental Design and Protection CommitteeAppointed Grace Pedersen
6. PRESENTATIONS FROM THE FLOOR
1. Tyler Hawes, Civic Bell, explained the benefits of the Civic Bell Software.
2. Joe Digiovanni, Los Altos Hills, spoke about the crime and response time from Public Safety in the Los Altos Hills community.
ITEM 7A
3 City Council Regular Meeting Minutes
March 21, 2024
7. CONSENT CALENDAR
A. Approval of Special City Council Meeting Minutes- February 13, 2024 Approved, Vote 5-0.
B. Approval of Regular City Council Meeting Minutes- February 15, 2024 Approved, Vote 5-0.
C. Review of Disbursements: January 2024 in the amount of $1,358,206.87 (Staff: P.
Pirnejad) Approved, Vote 5-0.
D. Approval of Treasurer’s Report for the Month End January 31, 2024 (Staff: P. Pirnejad) Approved, Vote 5-0.
E. Resolution Approving the Sewer Construction and Dedication Agreement for Camino Hermoso Sanitary Sewer Main Extension (Staff: W. Kim) Approved, Vote 5-0.
F. Resolution Accepting Grant of Pathway Easement from 13177 La Paloma Road (Staff: W.
Kim) Approved, Vote 5-0.
G. Resolution Accepting Open Space Easement Agreement at 26455 Saint Francis Drive; Lands of Jung Yeon Son, File #SD21-0026/ER21-0003 (Staff: B. Evanson) Approved, Vote 5-0.
H. Notification of Fast Track Approval: 14467 De Bell Road—File #SD23-0053—Lands of Bourgan (Staff: B. Evanson) Approved, Vote 5-0.
I. Notification of Fast Track Approval: 11170 Magdalena Road – File #SD23-0050- Lands of Taori Family Trust (Staff: B. Evanson) Approved, Vote 5-0.
J. Resolution Authorizing staff to create the job description and salary schedule for the Finance Director (Staff: P. Pirnejad) Approved, Vote 5-0.
K. Resolution Authorizing Staff to Advertise Request for Proposal (RFP) for Qualified Consultants for Information Technology Managed Services (Staff: C. Einfalt) Approved, Vote 5-0.
City Manager Peter Pirnejad provided the City Council with a brief explanation of the creation of the Finance Director position (Item 7J) and the current and future state of the department. Dr. Pirnejad explained that it is critically low staffing levels in the Administrative Services Department, but the Town has various contracts in place to keep the business running and a plan to stabilize the department going forward. The plan is to start recruitment for the newly created Finance Director position as soon as possible.
Council Member Swan made a motion to Approve the Consent Calendar. Council Member Tyson seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
ITEM 7A
4 City Council Regular Meeting Minutes
March 21, 2024
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Council Member Swan made a motion to extend the Council Meeting past 10 pm (required based on Ordinance 506). Council Member Tyson seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
8. PUBLIC HEARING – None
9. ONGOING BUSINESS
A. Resolution to Consider Report on Crime, Private Security, and Automatic License Plate Reader Data, and Provide Staff Direction on Public Safety Budget Action for this and next Fiscal Year.
City Manager Peter Pirnejad explained that in 2023, residential burglaries spiked to 61 cases despite the Town’s investment in extra SCSO overtime patrol deputies, Automated License Plate Reader (ALPR) technology, substantially increasing the number of Neighborhood Watch programs, and adding private security patrols.
Most recently, during the Regular City Council meeting on September 28, 2023, the Council increased its financial commitment for SCSO deputy overtime and authorized doubling private security patrols from two shifts to four shifts per day.
During this meeting, the Council directed staff to provide a report on the private security metrics and crime in March 2024 (Private security metrics and an overview of crime can be seen in the Discussion section of this staff report).
Patrol Deputies: In September 2023, the City Council approved doubling the overtime budget from $100K to $200K to add extra overtime deputies when they are available to patrol Los Altos Hills.
The added overtime deputies are in addition to those provided within the normal $2.42 million law enforcement budget. Each overtime deputy costs approximately $165/hour.
Private Security: After the Council’s September 28, 2023 instruction to double security from two to four patrol shifts, Genesis Security quickly hired and deployed the additional people and added a vehicle. Full deployment was reached on October 16, 2023. Resolution 87-23 appropriating $250K for this security commitment was approved on October 19, 2023. Each private security officer currently costs approximately $54/hour.
Security shifts cover 7 days a week and are now deployed as follows:
ITEM 7A
5 City Council Regular Meeting Minutes
March 21, 2024
7 am till 3 pm: 1 Guard
12 pm till 8 pm: 2 Guards (3 Guards in total at any given time) 3 pm till 11 pm: 1 Guard
The overlap period between noon and 8 pm results in 3 simultaneous security patrols and corresponds to when we statistically have more incidents. See Attachment 3 for details on average time of day of burglary event from February 2023 to February 2024.
ALPR: Since their implementation in 2021, there have been no changes in the total number of deployed ALPR cameras. Further, they are fully funded through the end of this fiscal year (June 30, 2024). The main impediment to ALPR effectiveness, an overly restrictive law enforcement data-sharing policy, was previously reported to the Council and in January 2024, the County’s Board of Supervisors took action to allow for regionally accepted law enforcement data-sharing practices.
The City Council then had a lengthy discussion and report on residential burglaries, private security, and ALPRs, with reports being provided by our MRG consultant Brian Uhler, the Santa Clara County Sheriff's Office (SCSO), and the private security team (changing ownership from Genesis to PalAmerican Security).
Comments:
1. Fiona Sanders, Los Altos Hills, stated that safety is a priority in this Town and the Town is not safe with 9 burglaries this year already. Ms. Sanders stated that 90 residents have hired private security, and they haven’t had any burglaries since that implementation.
2. David Scott, Los Altos Hills, stated that public safety should be the #1 Priority.
Mr. Scott said his house has been burglarized twice in 2 years.
3. Anand Ranganathan, Los Altos Hills, thinks the Town should get rid of the ALPR to save money that can be spent on more patrol.
4. Cheryl Matthews, Los Altos Hills, stated that she and her 4 neighbors have been victims of burglaries, and she doesn’t feel safe in her own home. Ms. Matthews explained that Council priorities need to be on public safety because 14 minutes for a response time is unacceptable.
City Council directed staff to continue budgeting for private security through the end of this Fiscal Year, staffing more (both SCSO and private security) during holiday weekends. City Could was made aware that these measures would require the utilization of our reserves and asked staff to bring back a conversation to discuss budget priorities going into the next two-year Budget cycle.
Vice Mayor Schmidt made a motion to Approve the Resolution Appropriating $160,000 from the Unreserved General Fund for Genesis Private Security Services to Cover Expenses through the end of the 2023-2024 Fiscal Year. Council Member Tyson seconded the motion.
ITEM 7A
6 City Council Regular Meeting Minutes
March 21, 2024
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, and Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
10. NEW BUSINESS
A. Considerations of Resolution Approving the Professional Legal Services Agreement with Redwood Public Law (Staff: P. Pirnejad)
City Manager Peter Pirnejad explained that Steve Mattas and the team of attorneys that work with him have provided general and special counsel services to the Town of Los Altos Hills (“Town”) since August 31, 2002. Steve and Meyers Nave have recently advised the Town that Steve and the team of attorneys that work with him are departing Meyers Nave, PLC and will be joining Redwood Public Law, LLP (“Redwood”) effective March 15, 2024. Redwood is a law firm that is focused on the representation of public agencies including cities and towns and includes lawyers who are specialists in public agency representation, land use, public contracting, Brown Act compliance, conflict of interest, public finance, employment, transportation agency, and general counsel services. Redwood Public Law attorneys serve as City Attorney for 12 cities in Northern California.
The legal services provided to the Town include general and special counsel services that are provided primarily by Steve Mattas, Claire Lai, and the team of attorneys who will be joining Redwood and by litigation attorneys who will remain at Meyers Nave. While the Town is entering into a new legal services agreement with Redwood, the action is effectively assigning the work that is currently done by Steve Mattas, as City attorney, as his team to a new firm. When considering an agreement for professional services, the Town’s Municipal Code states that “the skill, ability, and expertise of the entity or person performing those services” is a key component in the selection process. (Section 2-4.04(c).) It also states that “[t]he services selection should therefore be on the basis of demonstrated competence, overall value to the Town, and on the professional qualifications necessary for the satisfactory performance of the services required.” Mr. Steve Mattas has been the City Attorney for over 20 years and in that time has provided the Town with satisfactory performance. The Town has repeatedly renewed his contract when necessary and continues to have confidence in his legal services. Given the experience that Steve and the team that works with him have been providing legal services to the Town since 2002, the team meets the standards listed above. The specific matters handled by the attorneys who will remain at Meyers Nave include a land use litigation matter which is subject a to stay agreement between the parties.
The City Council was advised of the change of law firms by Steve and the team of attorneys that work with him and has requested that staff present this contract for Council consideration at the March 21, 2024, City Council meeting. Redwood has agreed to maintain the same hourly rates and retainer structure that currently exists with Meyers Nave for the legal services provided. As the current contract with Meyers Nave, PLC does provide for litigation services, there is no need to amend that contract at this time. If the contract with Redwood is approved by the City Council,
ITEM 7A
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March 21, 2024
staff will send a letter to Meyers Nave, PLC advising the firm that all City Attorney and special legal counsel services except for the currently stayed litigation will be transferred to Redwood.
The proposed agreement with Redwood includes the same hourly rates and terms as the current agreement that the Town has with Meyers Nave for general and special counsel services and continues to provide for Steve Mattas to serve as City Attorney for the Town and Claire Lai to serve as Assistant City Attorney. Redwood has also agreed to maintain these current rates through June 30, 2025. The proposed agreement would be effective as of March 15, 2024. There is no additional financial impact associated with the transfer of the legal services contract to Redwood.
Staff recommends that the City Council adopt the attached resolution approving the legal services agreement with Redwood and that the City Council authorize the City Manager to sign the agreement on behalf of the Town. The form of the agreement will be subject to approval as to form by independent counsel retained by the Town.
City Manager Peter Pirnejad stated that The Town is considering entering into a new legal services agreement with Redwood Public Law LLP. The proposed legal fees are the same as the current fees, and are as follows:
Monthly fee for all basic general counsel services: $13,465 For specialized legal services, $370 per hour for attorneys For cost recovery matters that are reimbursed to the Town by third parties, $400 per hour for partners, of counsel, and associates, and $185 per hour for paralegal work.
Council Member Swan made a motion to Approve the Resolution for Professional Legals Services Agreement with Redwood Public Law. Council Member Tyson seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
11. STAFF REPORT:
B. City Attorney – Attorney Steve Mattas thanked the City Council for their continued support. Attorney Mattas provided a brief update on a Supreme Court decision regarding personal social media accounts and the Public Records Acts, a detailed memo will be sent out to the Council with more information.
C. City Clerk – Arika Miller stated that the new PRA Software, Next Request, has been implemented.
D. Community Development Director – Bradley Evanson stated as you may remember, late last year following the adoption of the Housing Element, the Town partnered with Foothill College on applying to ABAG/MTC to designate the proposed housing sites
ITEM 7A
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March 21, 2024
on the college property as Priority Sites within the Bay Area region. This designation provides eligibility for several different grant programs to support and facilitate the development of housing stock. Our application was successful and the Foothill College sites in Los Altos Hills were awarded Priority Site designations. The Town continued to partner with the College on preparing the next stage of required documentation, which has been submitted for consideration. Recently, Foothill College advised the Town that ABAG stated that the review process was being paused to allow the State time to complete its budget. This will help ABAG determine how many applications could they award, and the process will resume as soon as the budget details are solidified.
As you may be aware, there are several vacancies in Community Development at this time. To bridge the gaps while we assess workload and staffing needs based on housing regulations generated by Sacramento, Jonathan Fox has been promoted to Associate Planner. Additionally, Suzanne Avila with M-Group is overseeing long-range planning policy, including the implementation programs in the Housing Element. Finally, we have been conducting interviews for the Community Development front counter permit clerk, and we are hoping to extend an offer to our top candidate by the end of next week.
E. Public Works Director WooJae Kim explained the following:
Heritage House Upgrade:
Public Works staff have been meeting with the Ad Hoc committee members of the History and Emergency Preparedness and Response Committees to update and finalize the concept layout design for the Heritage House to meet the community and stakeholder needs. There will be one additional meeting with the ad hoc committee members, then the updated concept plan will be presented to the History and EPRC committees. Staff is also planning to present the concept design to the Council within the next couple of months. Furthermore, staff with the City Attorney are working with Santa Clara County offices to secure additional funds needed for the project.
Sanitary Sewer Improvements:
Town staff will be working with V. W. Housen & Associates on an asset management plan for the Town’s sanitary sewer infrastructure to evaluate and prioritize the maintenance and capital improvement needs. The goal is for the Town to have a documented systematic and holistic approach to sewer asset management based on risk models. Staff is looking to incorporate V. W. Housen’s findings and recommendations to 2024 and future annual sewer rehabilitation projects.
F. City Manager Peter Pirnejad presented the following:
Solar Kiosk
Outside Town Hall, you may have seen that we have a new picnic bench instated by the flagpole. This bench is a part of the Town’s decarbonization education grant that was funded by SVCE. The bench will soon be equipped with an interactive electronic screen that will display information on the amount of energy the Town produces through its solar panels and (soon to be live) battery backup system. Please welcome
ITEM 7A
9 City Council Regular Meeting Minutes
March 21, 2024
me by giving thanks to the Environmental Initiatives Committee that helped bring this project to fruition.
Upcoming Events
This Saturday, we have two events happening in Town:
• drive-thru shred event happening from 8 a.m. to 11 a.m. in the Town Hall Parking Lot. This is a free event but please make sure to bring proof of residency. • GreenWaste Neighborhood clean-up day, happening from 9 am to 3 pm at Foothill Community College. Also, a free event, but please bring proof of residency.
Hop on over to the Westwind Community Barn with your furry friends next Saturday, March 30th for our annual Hoppin’ Hounds Biscuit Hunt. Human treats will be provided as well. For more information, please visit the Town’s calendar.
The Los Altos Hills Youth Commission invites you to come learn about leadership at their Leadership Conference on Sunday, April 14th. The conference is geared towards middle and high schoolers; however, all are welcome. For more information and to save your spot, please visit the Town’s calendar.
Mark your calendars for the Pathways Run/Walk coming up on Saturday, May 11th. The run features a hilly and challenging 5K and 10K Pathways Run/Walk and a 1-Mile Fun Run. To register, volunteer, or for more race information, visit lahpathwaysrun.org.
Reminders
The regularly scheduled City Council Meeting of April 18, 2024, was canceled and a Special Council Meeting was scheduled for April 15, 2024.
The CalCities Cities Leaders’ Summit is happening April 17th – 19th, 2024 in Sacramento with Mayor Mok and Council Member Swan attending on behalf of the Town.
12. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC
COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities
Council Member Tyson reviewed the progress on the Rule 20A Utility Undergrounding Project, which will be coming to the Council in April to approve the scope of work and potentially approve the contract if it falls within pre-defined parameters. Council Member Tyson explained that the project is moving forward.
Vice Mayor Schmidt and Council Member Swan spoke for Ad Hoc Committee for the City Manager performance evaluation, provided a status of their review and indicated they are pleased in the positive direction things are headed and asked that their work be concluded, the AdHoc Committee be sunseted and that the City Manager's next performance evaluation be at scheduled at or around October 2024.
Council Member Swan made a motion to Sunset the Ad Hoc Committee for the City Manager Performance Evaluation. Council Member Tyson seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
ITEM 7A
10 City Council Regular Meeting Minutes
March 21, 2024
RECUSE: None
ABSENT: None
Vice Mayor Schmidt reported on Emergency Preparedness and Response Committee priorities.
Mayor Mok spoke briefly about a Code of Conduct violation that occurred that has been remedied.
13. REPORTS FROM COUNCIL, COMMISSION, AND COMMITTEE-INITIATED ITEMS
A. Discuss and Direct Staff to analyze Broadband Options and Reprioritize the Work Plan
Rajiv Bhateja, Los Altos Hills resident and Technology Committee Member, spoke about the benefits of utilizing the RFP process to see options for the Town for durable internet connectivity. Mr. Bhateja gave two options for Broadband Options.
Council Member Tyson stated that the ARK doesn’t want to be tied in and is satisfied with the current service.
Vice Mayor Schmidt asked what does connecting Foothill College to broadband do for the Town.
Council Member Swan stated that the Town paid for a study by a consultant for broadband, but nothing is getting done.
Mayor Mok stated that the Town needs more reliable internet.
Council Member Tankha explained that the argument with the Fire District has been debunked because they aren’t interested.
Comments:
1. Mr. Daniels, Los Altos Hills, thinks that there is a gap and if the Town can connect under I-280 it will allow residents to connect. Mr. Daniels thanked the Technology Committee for their efforts.
2. Johannes Schmidt, Los Altos Hills, stated that Starlink is not reliable and is not the best option for most people.
3. Jay Clayton, Treasurer of the Los Altos Hills Fiber Committee, stated that the group made a lot of progress and that the broadband option is an amazing opportunity.
4. Allan Epstein, Los Altos Hills, rejected the argument that the Town has to do something for everyone mentioning that there are pathways throughout Los Altos Hills, but none in his neighborhood. Mr. Epstein believes the proposal is reasonable.
5. Dave Stewart, Los Altos Hills, strongly disagreed that Starlink is reliable.
6. Lew Jamison, Los Altos Hills,
7. Gautam Agrawal, Los Altos Hills, explained that he is very supportive of the Technology Committees effort.
Vice Mayor Schmidt made a motion to direct staff to provide a list of categories that ARPA funds adhere to the Town Safety be a priority. Council Member Tyson seconded the motion.
ITEM 7A
11 City Council Regular Meeting Minutes
March 21, 2024
MOTION PASSED 4-1:
AYES: Schmidt, Swan, Tankha, Tyson
NOES: Mok
ABSTAIN: None
RECUSE: None
ABSENT: None
B. Request to Host City-Sponsored Forum to Stay Safe Online Rajiv Bhateja and Annie Ju with the Los Altos Hills Technology Committee proposed hosting a forum on Sunday, April 21, 2024, called “Avoiding Scams &Staying Safe Online”.
City Manager Peter Pirnejad explained to Council that this event can be a stand-alone event or be included in an upcoming larger Public Safety Event that will include the Santa Clara County Sheriff's Office, Flock, and other partners with a date to be determined.
Council Member Tyson stated that he feels like this event is linked to campaigning.
Vice Mayor Schmidt inquired if this event could be tied in with Youth Commission because they do similar events. Mr. Bhateja stated that the Youth Commission helps with technology for seniors, but not scam prevention.
Council Member Swan stated she does not want to wait 8 months to host event because scams are a real issue.
Comments:
1. Johannes Schmidt, Los Altos Hills, stated that a family member lost fifty percent of their financial resources in a scam.
Council Member Tankha made a motion to combine the events. The motion failed due to a lack of a second.
Mayor Mok made a motion to Approve the Stay Safe Online Forum for Sunday, April 21, 2024. Council Member Swan seconded the motion.
MOTION FAILED 2-3:
AYES: Mok and Swan
NOES: Schmidt, Tankha, Tyson
ABSTAIN: None
RECUSE: None
ABSENT: None
Council Member Tyson made a motion to approve the Stay Safe Online Forum in December. Council Member Tankha seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
ITEM 7A
12 City Council Regular Meeting Minutes
March 21, 2024
RECUSE: None
ABSENT: None
City Manager Peter Pirnejad stated that Town staff will begin to organize the Town Safety Event immediately.
C. Consideration of Approval of an Associate Member of the EDPC to attend site visits Council Member Tankha explained that Hajime Murakami is a wonderful addition to the Environmental Design and Protection Committee and as an Associate Member of the Committee Mr. Murakami needs to be approved by Council to attend site visits with the other committee members.
Vice Mayor Schmidt made a motion to Approve Associate Member Hajime Murakami to attend site visits with EDPC. Council Member Swan seconded the motion.
MOTION PASSED 5-0:
AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
14. ADJOURN
The meeting was adjourned at 11:46 p.m.
1 Arika Miller
From: allan epstein
Sent: Saturday, April 13, 2024 5:28 PM
To: Arika Miller
Subject: Draft Minutes to the March 21, 2024 Council Meeting Follow Up Flag: Follow up
Flag Status: Flagged
Hi Arika,
A few comments on the draft minutes. While I understand that the minutes cannot contain every statement, material statements should be recorded accurately. A few proposed corrections.
Council Member Tyson stated that the ARK doesn’t want to be tied in and is satisfied with the current service.
The ARK is an inanimate object and cannot express an opinion and Mr. Tyson did not make that statement.
What Council Member Tyson stated was, “My communication with the LAHCFD President, Roger Spreen, they have no interest in this connection, that they are quite happy with Starlink, and do not wish to be associated with this eƯort.” 1:52.
The draft minutes show:
Allan Epstein, Los Altos Hills, rejected the argument that the Town has to do something for everyone mentioning that there are pathways throughout Los Altos Hills, but none in his neighborhood. Mr. Epstein believes the proposal is reasonable.
The abbreviation of my statement omits my comment regarding the fact that Mr. Spreen could not oƯicially speak for the Fire District since it had not met or voted on this matter and the included statement appears as a non sequitur since the minutes do not contain Council Member Schmidt’s belief that the Town cannot support the proposed broadband eƯort because just some residents might benefit.
Schmidt stated: “We as a Town have to be fair about who we provide services for…. We have to be extremely fair as to how we put out funds for LAHCF and it needs to provide most of the community and not for a small portion of the community.” 2:11
The minutes omit any mention of Mr. Bradford’s seven minute presentation on Building Deposit Activity Reporting describing problems with the $3.7 million of deposits, which should have appeared on page 8 after Mr. Bradley Evanson’s presentation.
ITEM 7A, Supplement 1
2 Thank you.
Best,
Allan
TOWN OF LOS ALTOS HILLS April 15, 2024
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENT REPORT FOR PERIOD ENDING
FEBRUARY 2024
FROM: Fifi Ngom, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Receive the February 2024 Disbursements Report.
BACKGROUND:
The February Disbursements Report is submitted to the City Council for transparency.
DISCUSSION:
The disbursements totaled $1,200,379.43 and electronic fund transfers totaled $297,678.85 for a grand total of $1,498,058.28.
The summarized information shown below is for payroll and related benefits, as well as vendors who were paid in excess of $10,000 in the month with a total of $1,342,793.18 or approximately 86% of total disbursements by check and electronic fund transfer for the month.
Amounts Vendors Description
213,090.17 EFT: ADP- Payroll Services for
February 2024, and other Bank
adjustments/fees
Pay Date: 02.09.24
Payroll: $79,042.2
Payroll Taxes: $22,586.53
Pay Date: 02.23.24
Payroll: $78,299.86
Payroll Taxes: $22,282.62
Bank Adjustments/Fees = $10,878.96
82,643.60 EFT: CalPERS (retirement and
health) and Navia for Flex
Spending
Employer contributions and
employee withholdings related to
payroll benefits.
215,189.71 CSG CONSULTANTS INC Building Plan Review
Services/Planning Services/Code
Enforcement
ITEM #7B Staff Report
Staff Report to City Council Page 2
Disbursement Report
April 15, 2024
57,727.13 D&L SUPPLY CO INC CIP waste water
15,950.20 FRANCHISE TAX BOARD Sales tax heavy duty equipment CIP#410101 Bucket Truck
45,382.14 GENESIS PRIVATE SECURITY,
INC
Unarmed Security Services
23,010.50 INTEGRATED DESIGN 360 LLC Building Consultant 38,706.80 MEYERS NAVE City Attorney Services
42,391.16 MISSION SQUARE Deferred Compensation Plan
205,605.58 SANTA CLARA COUNTY
SHERIFF'S DEPT
Law Enforcement Services
37,387.85 TRAFFIC PATTERNS LLC Traffic signal equipment 169,701.00 VERSALIFT SILVA LLC Bucket truck purchase
15,149.78 WELLS FARGO CREDIT CARD Misc Credit card purchases 67,762.86 WEST BAY SANITARY
DISTRICT
Sewer maintenance services
51,332.80 ZIGLER DAVID Refund deposit
10,429.10 Misc. Recipients Refund deposit
ENVIRONMENTAL REVIEW:
The Disbursement Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024 CITY COUNCIL WORK PLAN:
The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024.
FISCAL IMPACT:
There is no fiscal impact for the February 2024 Disbursements report.
ATTACHMENTS:
1. February 2024 Disbursements Report by Vendor.
4/2/2024 4:45:29 PM Page 1 of 15
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 2/1/2024 - 2/29/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00L 01/31/2024 PERMIT TECHNICIAN 12/1-31,… 011-3200-6111 2,464.00 Vendor 4LEAF01 - 4LEAF, INC Total: 2,464.00
Vendor: ALEXSINGH02 - ALEX SIGNH-CORONA
ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1800-27863 BL… 011-0000-2002 5.16 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1799-27863 BL… 011-0000-2002 5.16 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1799-27863 BL… 011-0000-2004 2.00 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1800-27863 BL… 011-0000-2004 2.00 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1800-27863 BL… 011-3200-4301 375.00 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1799-27863 BL… 011-3200-4301 375.00 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1800-27863 BL… 011-3200-4311 75.00 ALEX SIGNH-CORONA 2.14.24 02/15/2024 RECEIPT#WEB1799-27863 BL… 011-3200-4311 75.00 Vendor ALEXSINGH02 - ALEX SIGNH-CORONA Total: 914.32
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 324496 01/31/2024 TWICE PER MONTH PEST CON… 011-5100-6130 650.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 650.00 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X02102024 02/15/2024 PARKS & REC SPECIALIST 011-1000-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 LAH HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 MANAGEMENT ANALYST 011-1200-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 5G HOTSPOT 011-1200-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 CITY MANAGER 011-1200-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 CITY CLERK 011-1300-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 ADMIN SERVICES DIRECTOR 011-1400-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 SIGNAL EL MONTE & VOORHE… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X02102024 02/15/2024 SIGNAL EL MONTE & STONEB… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X02102024 02/15/2024 SIGNAL EL MONTE & PERIMET…011-1400-6362 44.35 AT&T MOBILITY 287319629759X02102024 02/15/2024 SENIOR ACCOUNTANT 011-1400-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 408-204-5933-ANNING DIREC… 011-3100-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 SENIOR PLANNER 011-3100-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 PLANNING IPAD 011-3100-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 ADMINISTRATIVE CLERK/TEC… 011-3100-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 408-687-5575 - BUILDING INS… 011-3200-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 BUILDING IPAD 011-3200-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 ASSISTANT ENGINEER 011-3300-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 UTILITY ENGINEERING MANA… 011-3300-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 ASSISTANT ENGINEER 011-3300-6362 50.10 AT&T MOBILITY 287319629759X02102024 02/15/2024 PUBLIC WORKS IPAD 011-3300-6362 40.24 AT&T MOBILITY 287319629759X02102024 02/15/2024 MAINTENANCE WORKER 061-4300-6362 30.87 AT&T MOBILITY 287319629759X02102024 02/15/2024 MAINTENANCE WORKER 061-4300-6362 30.64 AT&T MOBILITY 287319629759X02102024 02/15/2024 MAINTENANCE WORKER 061-4300-6362 30.87 AT&T MOBILITY 287319629759X02102024 02/15/2024 MAINTENANCE SUPERINTEND…061-4300-6362 50.10 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,258.61
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 2.10.24 02/15/2024 #256795714 FEB 10, 2024 INT… 061-1480-6362 107.00 Vendor AT&T 60197_5014 - AT&T Total: 107.00
Vendor: BAKER01 - BAKER TILLY US, LLP
BAKER TILLY US, LLP BT2681599 02/15/2024 EDITED SLIDE DECK OF OBERS… 011-1100-6199 7,000.00 Vendor BAKER01 - BAKER TILLY US, LLP Total: 7,000.00
ITEM #7B Attachment 1 - Expense Approval Report
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 2 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BARTLETT01 - BARTLETT TREE EXPERTS
BARTLETT TREE EXPERTS 16698 02/15/2024 Tree Risk Assessment-LAH Ro… 011-4600-6124 16,600.00 BARTLETT TREE EXPERTS 16751 02/15/2024 Tree Risk Assessment-LAH Ro… 011-4600-6124 4,450.00 Vendor BARTLETT01 - BARTLETT TREE EXPERTS Total: 21,050.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00-0000018 01/31/2024 PROF SERVICES DEC 1 TO DEC …041-6900-6206 3,446.25 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 3,446.25 Vendor: BRUNNER01 - BRUNNER, KEREN
BRUNNER, KEREN 12.27.2023 01/31/2024 REIMBURSEMENT FOR WIREL… 061-1480-6301 32.27 Vendor BRUNNER01 - BRUNNER, KEREN Total: 32.27
Vendor: CAHILL94022 - CAHILL, CARL
CAHILL, CARL 7/1/23-12/31/23-1 01/31/2024 7/1/23-12/31/23 RETIREE ME… 061-1470-6032 11,650.80 Vendor CAHILL94022 - CAHILL, CARL Total: 11,650.80
Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAND… 2.9.24 02/15/2024 FEES COLLECTED 011-0000-2004 920.00 CALIFORNIA BUILDING STAND… 2.9.24 02/15/2024 LESS 10% LOCAL GOVERNME… 011-0000-4685 -92.00 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 828.00 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF…2/9/2024 02/15/2024 FEES COLLECTED 011-0000-2002 2,650.37 CALIFORNIA DEPARTMENT OF…2/9/2024 02/15/2024 LESS SEISMIC EDUCATION 011-0000-4685 -132.52 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 2,517.85 Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…SL240486 02/15/2024 SIGNALS & LIGHTING BILLING … 011-4600-6145 1,252.80 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,252.80 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.
CALIFORNIA WATER SERVICE … 13534 10/20 -11/17/23 01/31/2024 #854071354 10/20 -11/17/23… 011-5100-6364 62.57 CALIFORNIA WATER SERVICE … 13534 11/18/23-12/19-23 01/31/2024 #8540713534 11/18-12/19/23…011-5100-6364 62.57 CALIFORNIA WATER SERVICE … 44444 10/20-11/17/23 01/31/2024 #1865744444 10/20-11/17/23…011-5100-6364 62.57 CALIFORNIA WATER SERVICE … 44444 11/18/-12/19/23 01/31/2024 #1865744444 11/18-12/19/23…011-5100-6364 62.57 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 250.28 Vendor: CASEY02 - CASEY CONSTRUCTION
CASEY CONSTRUCTION EP24-0002 02/15/2024 REFUND DEPOSIT 26430 WES… 011-0000-2301 2,798.00 Vendor CASEY02 - CASEY CONSTRUCTION Total: 2,798.00
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …95077728 02/15/2024 FLEET FUEL FROM 01/11/24 -2…061-4300-6342 26.50 CHEVRON AND TEXACO CARD …95077728 02/15/2024 FLEET FUEL FROM 01/11/24 -2…061-4400-6342 147.99 CHEVRON AND TEXACO CARD …95077728 02/15/2024 FLEET FUEL FROM 01/11/24 -2…061-4400-6342 86.50 CHEVRON AND TEXACO CARD …95077728 02/15/2024 FLEET FUEL FROM 01/11/24 -2…061-4400-6342 78.25 CHEVRON AND TEXACO CARD …95077728 02/15/2024 FLEET FUEL FROM 01/11/24 -2…061-4400-6342 153.22 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 492.46 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4180592028 01/31/2024 HOUSEKEEPING 01/19/24 061-1480-6123 122.30 CINTAS CORPORATION 4180592028 01/31/2024 UNIFORMS 01/19/24 061-4300-6324 188.14 CINTAS CORPORATION 4179869815 02/15/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 293.18 CINTAS CORPORATION 4179869815 02/15/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 CINTAS CORPORATION 4181306005 02/15/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 124.03 CINTAS CORPORATION 4181306005 02/15/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 CINTAS CORPORATION 4182028406 02/15/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 150.03 CINTAS CORPORATION 4182028406 02/15/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 196.63 CINTAS CORPORATION 4182741793 02/15/2024 UNIFORMS AND HOUSEKEEPI… 061-1480-6123 204.06 CINTAS CORPORATION 4182741793 02/15/2024 UNIFORMS AND HOUSEKEEPI… 061-4300-6324 188.14 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,842.79 Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749 2.8.24 01/31/2024 #8155200160016749 CABLE&… 061-1480-6310 283.60 COMCAST 0017176 2.25.24 02/15/2024 ACCT#8155200160017176 SV… 061-1480-6310 219.22 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 502.82
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 3 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: COOPER01 - COOPER, CLAIRE ELIZABETH
COOPER, CLAIRE ELIZABETH FEB 7. 2024 02/15/2024 JAN 18, 2024 SPECIAL®UL… 011-1300-6209 400.00 Vendor COOPER01 - COOPER, CLAIRE ELIZABETH Total: 400.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.
CORELOGIC INFORMATION SO…30699845 01/31/2024 RQ2 FLAT FEE LIMITED PACKA… 011-3100-6304 106.09 CORELOGIC INFORMATION SO…30699845 01/31/2024 RQ2 FLAT FEE LIMITED PACKA… 011-3200-6304 106.09 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 212.18 Vendor: CORODATA90084 - CORODATA SHREDDING INC.
CORODATA SHREDDING INC. DN 1448988 01/31/2024 1 21 GALLON CONSOLE (24 TA…061-1480-6323 62.82 CORODATA SHREDDING INC. DN 1457710 02/15/2024 #SD081763 TICKET#1253263 1…061-1480-6323 67.66 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 130.48 Vendor: SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH COUNTY OF SANTA CLARA - D… IN1301123 01/31/2024 ENVIROMENTAL HEALTH PER… 011-3300-6138 962.75 Vendor SCCENVIRONMENTAL - COUNTY OF SANTA CLARA - DEPT. OF ENVIRONMENTAL HEALTH Total: 962.75 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 54897 01/31/2024 BUILDING CODE ENFORCEME… 011-3120-6111 6,160.00 CSG CONSULTANTS INC 54897 01/31/2024 BUILDING OFFICIAL SERVICES … 011-3200-6199 1,053.00 CSG CONSULTANTS INC 54897 01/31/2024 BUILDING INSPECITION SERVI… 011-3200-6199 21,997.50 CSG CONSULTANTS INC B231905 01/31/2024 BUILDING PLAN REVIEW SERV… 011-3200-6114 93,733.71 CSG CONSULTANTS INC B232084 01/31/2024 BUILDING REVEIW SERVICES 1…011-3200-6114 26,378.90 CSG CONSULTANTS INC B232268 01/31/2024 BUILDING PLAN REVIEW SERV… 011-3200-6114 29,768.92 CSG CONSULTANTS INC 54937 02/15/2024 12/2023 BILLABE CONTRACT … 011-0000-2301 990.00 CSG CONSULTANTS INC 54937 02/15/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 99.00 CSG CONSULTANTS INC 54937 02/15/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -99.00 CSG CONSULTANTS INC 54937 02/15/2024 12/2023 PASSTHRU REV CON… 011-3300-4705 -990.00 CSG CONSULTANTS INC 54937 02/15/2024 12/2023 PASSTHRU EXP CON… 011-3300-6175 990.00 CSG CONSULTANTS INC B240087 02/15/2024 BUILDING REVIEW SERVICES 1…011-3200-6114 35,107.68 Vendor CSG94404 - CSG CONSULTANTS INC Total: 215,189.71 Vendor: DLSUPPLY01 - D&L SUPPLY CO INC
D&L SUPPLY CO INC 0000154650 02/15/2024 CIP WASTEWATER 048-6900-6625 57,727.13 Vendor DLSUPPLY01 - D&L SUPPLY CO INC Total: 57,727.13
Vendor: DAILY94301 - DAILY POST
DAILY POST 86959 01/31/2024 DAILY POST 1/5/24 (REACH C… 011-3100-6207 337.50 Vendor DAILY94301 - DAILY POST Total: 337.50
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.
DIAMOND QUALITY PRINTING …41076 02/15/2024 NEWS LETTER/MAILING SVCS/…011-1100-6304 4,223.51 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 4,223.51 Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 18 02/15/2024 CONSULTANTS SERVICES 12/1… 011-1400-6199 1,300.00 DKG CONSULTANTS, LLC 2024-3 02/15/2024 CONSULTANTS SERVICES 1/8/… 011-1400-6199 3,250.00 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 4,550.00 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 89842 02/15/2024 RUCKUS WIRELESS ENDUSER … 061-1480-6208 248.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 248.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 114116 01/31/2024 CLEANING AT CORP YARD 061-4300-6123 445.00 ECAPITAL COMMERCIAL FINA… 114283 01/31/2024 11/30/23 CARPET SPOT CLEAN…061-1480-6118 195.00 ECAPITAL COMMERCIAL FINA… 114344 01/31/2024 CLEANING CORP YARD 1X PER… 061-4300-6123 445.00 ECAPITAL COMMERCIAL FINA… 114620 01/31/2024 SUPPLIES DELIVERED 1/16/24 061-1480-6118 467.96 ECAPITAL COMMERCIAL FINA… 114549 02/15/2024 LLITTLE LEAGUE RESTRM 2X P… 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 114550 02/15/2024 PARKS&RECREATION BUILDIN… 061-1480-6123 2,150.00 ECAPITAL COMMERCIAL FINA… 114551 02/15/2024 JANITORIAL SVCS - WESTWIND…011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 114576 02/15/2024 JANITORIAL SERVICES JANUAR…061-4300-6123 445.00 ECAPITAL COMMERCIAL FINA… 114577 02/15/2024 MULTIPURPOSE RM ONCE A … 061-4300-6123 168.00 ECAPITAL COMMERCIAL FINA… 114690 02/15/2024 CARPET SPOT CLEANING FOR … 061-1480-6118 195.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 5,375.96
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 4 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 288227 02/15/2024 PROF SVCS THRU DEC 24, 2023…045-6900-6206 377.50 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 377.50
Vendor: EOA94612 - EOA, INC.
EOA, INC. LAH001-1123 01/31/2024 11/2023 ADMIN FEE CONTRA… 011-0000-2301 192.35 EOA, INC. LAH001-1123 01/31/2024 11/2023 BILLABLE CONTRACT …011-0000-2301 1,923.50 EOA, INC. LAH001-1123 01/31/2024 11/2023 RECOG ADMIN FEE C… 011-0000-4685 -192.35 EOA, INC. LAH001-1123 01/31/2024 11/2023 PASSTHRU REV CON… 011-3300-4705 -1,923.50 EOA, INC. LAH001-1123 01/31/2024 11/2023 PASSTHRU EXP CON… 011-3300-6179 1,923.50 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 1,134.25 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 816.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 544.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 BILLABLE CONTRACT …011-0000-2301 136.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 54.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 113.43 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 81.60 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 88.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 13.60 EOA, INC. LAH001-1223 01/31/2024 12/2023 ADMIN FEE CONTRA… 011-0000-2301 88.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -88.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -13.60 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -54.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -113.43 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -81.60 EOA, INC. LAH001-1223 01/31/2024 12/2023 RECOG ADMIN FEE C… 011-0000-4685 -88.40 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSHTRU REV CON… 011-3300-4705 -544.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU REV CON… 011-3300-4705 -1,134.25 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU REV CON… 011-3300-4705 -136.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU REV CON… 011-3300-4705 -884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU REVE CO… 011-3300-4705 -816.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU REV CON… 011-3300-4705 -884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU EXP CON… 011-3300-6179 136.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU EXP CON… 011-3300-6179 884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSHTRU EXP CON… 011-3300-6179 884.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU EXP CON… 011-3300-6179 1,134.25 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU EXP CON… 011-3300-6179 544.00 EOA, INC. LAH001-1223 01/31/2024 12/2023 PASSTHRU EXP CON… 011-3300-6179 816.00 Vendor EOA94612 - EOA, INC. Total: 6,321.75
Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.
EVERBRIDGE INC. M79791 01/31/2024 NIXLE 360 021-6100-6199 5,304.50 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: 5,304.50 Vendor: FELDMAN02 - FELDMAN, REVA
FELDMAN, REVA 2023-LAH-3 01/31/2024 JAN-2024 CONSULTING SERVI… 011-3100-6309 2,500.00 Vendor FELDMAN02 - FELDMAN, REVA Total: 2,500.00
Vendor: FRANCHISE01 - FRANCHISE TAX BOARD
FRANCHISE TAX BOARD CIP#410101 02/15/2024 CIP # 410101 - Bucket Truck R… 041-6910-6616 15,950.20 Vendor FRANCHISE01 - FRANCHISE TAX BOARD Total: 15,950.20 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.
GARDENLAND CENTER INC. 1069483 01/31/2024 TREE SAFETY GEAR 061-4300-6325 820.09 GARDENLAND CENTER INC. 1069488 01/31/2024 CHAINS/TOOLS 061-4300-6398 1,784.84 GARDENLAND CENTER INC. 1071894 02/15/2024 SWITCH SHAFT,MUFFLER, PAR…061-4300-6342 193.98 GARDENLAND CENTER INC. 1071894 02/15/2024 SWITCH SHAFT,MUFFLER, PAR…061-4300-6398 336.18 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 3,135.09 Vendor: GENESIS01 - GENESIS PRIVATE SECURITY, INC
GENESIS PRIVATE SECURITY, I… 119006 01/31/2024 LAH Private Security 021-6100-6199 23,020.74
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 5 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount GENESIS PRIVATE SECURITY, I… 119084 02/15/2024 LAH Private Security 021-6100-6199 22,361.40 Vendor GENESIS01 - GENESIS PRIVATE SECURITY, INC Total: 45,382.14 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9967517609 02/15/2024 HOUSEKEEPING SUPPLIES 061-4300-6123 105.95 Vendor GRAINGER60038 - GRAINGER Total: 105.95
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0007250474 02/15/2024 2 -PARCEL; DRIVE-ON DISTAN… 011-1200-6398 1,587.86 GREENWASTE RECOVERY INC 032532 02/15/2024 MRF-OTHER & YARDWASTE F… 011-0000-1110 5,033.13 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 6,620.99 Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN035353 01/31/2024 CONTRACT SERVICES PROPER… 011-1400-6199 1,704.36 Vendor HDL91765 - HDL COREN & CONE Total: 1,704.36
Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 1513542 02/15/2024 STORAGE BINS 12/27/23 061-4300-6399 60.32 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 60.32 Vendor: ICLEI94612 - ICLEI - LOCAL GOVERNMENTS FOR SUSTAINABILITY ICLEI - LOCAL GOVERNMENTS …3208 02/15/2024 ANNUAL MEMBERSHIP 8/1/23…011-3100-6302 1,200.00 Vendor ICLEI94612 - ICLEI - LOCAL GOVERNMENTS FOR SUSTAINABILITY Total: 1,200.00 Vendor: INTEGRATED02 - INTEGRATED DESIGN 360 LLC dba ID360 INTEGRATED DESIGN 360 LLC … INV-0354 01/31/2024 GREEN BUILDING CONSULTIN… 011-3200-6209 10,440.50 INTEGRATED DESIGN 360 LLC … INV-0331 02/15/2024 PROFESSIONAL SERVICES FOR… 011-3100-6199 6,271.50 INTEGRATED DESIGN 360 LLC … INV-0344 02/15/2024 PROFESSIONAL SERVICES FOR… 011-3100-6199 6,298.50 Vendor INTEGRATED02 - INTEGRATED DESIGN 360 LLC dba ID360 Total: 23,010.50 Vendor: INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC.
INTERSTATE TRAFFIC CONTRO…261266 02/15/2024 REPLACEMENT HARDWARE 011-4600-6341 2,126.25 INTERSTATE TRAFFIC CONTRO…261267 02/15/2024 SIGN 12X18 STOCK R26 NO A… 011-4600-6341 568.75 Vendor INTERSTATE94070 - INTERSTATE TRAFFIC CONTROL PRODUCTS, INC. Total: 2,695.00 Vendor: IRANI02 - IRANI ZUBIN AND MARITA
IRANI ZUBIN AND MARITA SR21-0033, SR21-0040 01/31/2024 REFUND DEPOSIT 14221 MIR… 011-0000-2301 9,392.00 IRANI ZUBIN AND MARITA SR21-0033, SR21-0040 01/31/2024 REFUND DEPOSIT 14221 MIR… 011-0000-2301 -7,950.00 Vendor IRANI02 - IRANI ZUBIN AND MARITA Total: 1,442.00 Vendor: JAMONTES01 - J.A.MONTES GENERAL CONSTRUCTION
J.A.MONTES GENERAL CONST… EP23-0137 01/31/2024 REFUND DEPOSIT - 260 CHAT… 011-0000-2301 890.50 Vendor JAMONTES01 - J.A.MONTES GENERAL CONSTRUCTION Total: 890.50 Vendor: P21306 - JASON DAVILA
JASON DAVILA SD19-0023 02/15/2024 REFUND DEPOSIT 24005 OAK … 011-0000-2301 2,339.00 Vendor P21306 - JASON DAVILA Total: 2,339.00
Vendor: STROM02 - JEROME STROM
JEROME STROM EP23-0142 02/15/2024 REFUND DEPOSIT 13057 LA C… 011-0000-2301 612.00 Vendor STROM02 - JEROME STROM Total: 612.00
Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2215089147 2.11.24 01/31/2024 #2215089147 DUE 2.11.2024 041-6910-6616 361.06 KIA MOTORS FINANCE 2215089803 2.11.24 01/31/2024 #2215089803 DUE 2.11.2024 041-6910-6616 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 722.12
Vendor: B9533 - LANI DAVILA
LANI DAVILA BLD22-0174 01/31/2024 REFUND DEPOSIT - 24005 OAK…011-0000-2303 900.00 Vendor B9533 - LANI DAVILA Total: 900.00
Vendor: LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC.
LIVE OAK ASSOCIATES, INC. 2742-012209 01/31/2024 LAH WILDLIFE FENCING ASSIS… 011-3100-6199 5,964.75 Vendor LIVEOAKASSOCIATES - LIVE OAK ASSOCIATES, INC. Total: 5,964.75 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 25454/1 01/31/2024 CAP SEWER & DRAIN 043-6900-6622 14.18 LOS ALTOS HARDWARE INC 25464/1 01/31/2024 PVC PIPE COUPLING, CEMENT 043-6900-6622 44.01 LOS ALTOS HARDWARE INC 25488/1 01/31/2024 ADAPTOR, PLUG ,WYE SEWER… 043-6900-6622 245.48 LOS ALTOS HARDWARE INC 25513/1 01/31/2024 BIN ELBOW SEWER & ST SEW… 043-6900-6622 139.64
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 6 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LOS ALTOS HARDWARE INC 25537/1 01/31/2024 PVC COUPLING PIPES 043-6900-6622 111.47 LOS ALTOS HARDWARE INC 25538/1 01/31/2024 PVC COUPLING PIPES 043-6900-6622 20.72 LOS ALTOS HARDWARE INC 25540/1 01/31/2024 SDR35 PVC SUPPLIES 043-6900-6622 310.97 LOS ALTOS HARDWARE INC 25541/1 01/31/2024 S&D ELL, ADAPTER SEWER, PL… 043-6900-6622 262.42 LOS ALTOS HARDWARE INC 25605/1 01/31/2024 ADJ PVC CPUPLING,PIP CEME… 043-6900-6622 -125.79 LOS ALTOS HARDWARE INC 26117/1 01/31/2024 TOOLS FOR CORP YARD 061-4300-6398 65.44 LOS ALTOS HARDWARE INC 26159/1 01/31/2024 WWLB IRRIGATION REPAIRS 011-5300-6122 44.71 LOS ALTOS HARDWARE INC 26173/1 01/31/2024 SWITCH GUARD FOR F ROOM 061-1480-6118 3.81 LOS ALTOS HARDWARE INC 26020/1 02/15/2024 CLEANING SUPPLIES 061-4300-6398 61.08 LOS ALTOS HARDWARE INC 26097/1 02/15/2024 NAIL DRAG FOR LITTLE LEAGUE 011-5100-6122 80.52 LOS ALTOS HARDWARE INC 26108/1 02/15/2024 ALU POST CAP 011-4600-6341 13.05 LOS ALTOS HARDWARE INC 26370/1 02/15/2024 WWCB IRRIGATION REPAIRS 011-5300-6122 199.86 LOS ALTOS HARDWARE INC 26411/1 02/15/2024 1LB 8X1-5/8 MODTRSLATHSCR 061-4300-6398 10.90 LOS ALTOS HARDWARE INC 26560/1 02/15/2024 EMINA'S DESK HARDWARE 061-1480-6118 44.61 LOS ALTOS HARDWARE INC 26561/1 02/15/2024 TOOL FOR EMINA'S DESK 061-1480-6118 76.38 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 1,623.46 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.
LYNX TECHNOLOGIES, INC. 10039 02/15/2024 LAH GIS Consulting Svcs 011-3100-6199 975.00 LYNX TECHNOLOGIES, INC. 10081 02/15/2024 LAH GIS Consulting Svcs 011-3100-6199 975.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 1,950.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 52970 01/31/2024 LAH - Financial Audit Services 011-1400-6203 1,273.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 1,273.00
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.
METRO MOBILE COMMUNICA…240228 02/15/2024 8 PORTABLE RADIOS @$21 PE… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 1.14.24 02/15/2024 DENTAL & VISION INSURANCE…061-0000-2233 6,665.00 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 6,665.00 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIO… 206949 01/31/2024 SEA LANDING LP V LAH TOWN…011-3100-6199 7,887.33 MEYERS NAVE, A PROFESSIO… 206953 01/31/2024 TWIN OAKS REZONING&LAN… 011-3100-6199 2,016.74 MEYERS NAVE, A PROFESSIO… 207985 01/31/2024 7/2023 ADMIN FEE LEGAL SVC…011-0000-2301 582.16 MEYERS NAVE, A PROFESSIO… 207985 01/31/2024 7/2023 BILLABLE LEGAL SVC C… 011-0000-2301 5,821.56 MEYERS NAVE, A PROFESSIO… 207985 01/31/2024 8/2023 RECOG ADMIN FEE LE… 011-0000-4685 -582.16 MEYERS NAVE, A PROFESSIO… 207985 01/31/2024 7/2023 PASSTHRU REV LEGAL …011-3100-4702 -5,821.56 MEYERS NAVE, A PROFESSIO… 207985 01/31/2024 7/2023 PASSTHRU EXP LEGAL …011-3100-6177 5,821.56 MEYERS NAVE, A PROFESSIO… 207986 01/31/2024 7/2023 ADMIN FEE LEGAL SVC…011-0000-2301 300.76 MEYERS NAVE, A PROFESSIO… 207986 01/31/2024 7/2023 BILLABLE LEGAL SVC C… 011-0000-2301 3,007.60 MEYERS NAVE, A PROFESSIO… 207986 01/31/2024 7/2023 RECOG ADMIN FEE L… 011-0000-4685 -300.76 MEYERS NAVE, A PROFESSIO… 207986 01/31/2024 7/2023 PASSTHRU REV LEGAL …011-3100-4702 -3,007.60 MEYERS NAVE, A PROFESSIO… 207986 01/31/2024 7/2023 PASSHTRU EXP LEGAL …011-3100-6177 3,007.60 MEYERS NAVE, A PROFESSIO… 207989 01/31/2024 TWIN OAKS REZONING&LAN… 011-3100-6199 337.84 MEYERS NAVE, A PROFESSIO… 207991 01/31/2024 SEA LANDING LP V LAH TOWN…011-3100-6199 317.24 MEYERS NAVE, A PROFESSIO… 208714 01/31/2024 PINEWOOD SCHOOL CUP AM… 011-3100-6199 41.20 MEYERS NAVE, A PROFESSIO… 208922 01/31/2024 TWIN OAKS REZONING&LAN… 011-3100-6199 1,133.00 MEYERS NAVE, A PROFESSIO… 210978 01/31/2024 PUBLIC WORKS CONTRACTS R… 011-3300-6199 876.53 MEYERS NAVE, A PROFESSIO… 210985 01/31/2024 10/2023 ADMIN FEE LEGAL S… 011-0000-2301 34.61 MEYERS NAVE, A PROFESSIO… 210985 01/31/2024 10/2023 BILLABLE LEGAL SVCS…011-0000-2301 346.08 MEYERS NAVE, A PROFESSIO… 210985 01/31/2024 10/2023 RECOG ADMIN FEE L… 011-0000-4685 -34.61 MEYERS NAVE, A PROFESSIO… 210985 01/31/2024 10/2023 PASSTHRU REV LEGAL…011-3100-4702 -346.08 MEYERS NAVE, A PROFESSIO… 210985 01/31/2024 10/2023 PASSTHRU EXP LEGAL…011-3100-6177 346.08 MEYERS NAVE, A PROFESSIO… 210986 01/31/2024 10/2023 BILLABL LEGAL SVCS … 011-0000-2301 255.44 MEYERS NAVE, A PROFESSIO… 210986 01/31/2024 10/2023 ADMIN FEE LEGAL S… 011-0000-2301 25.54 MEYERS NAVE, A PROFESSIO… 210986 01/31/2024 10/2023 RECOG ADMIN FEE L… 011-0000-4685 -25.54 MEYERS NAVE, A PROFESSIO… 210986 01/31/2024 10/2023 PASSTHRU REV LEGAL…011-3100-4702 -255.44 MEYERS NAVE, A PROFESSIO… 210986 01/31/2024 10/2023 PASSTHRU EXP LEGAL…011-3100-6177 255.44 MEYERS NAVE, A PROFESSIO… 213117 01/31/2024 Monthly Basic General Counse…011-1500-6201 13,465.00 MEYERS NAVE, A PROFESSIO… 213119 01/31/2024 LAHCFD POTENTIAL CONSOL I… 011-1500-6112 304.88
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 7 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEYERS NAVE, A PROFESSIO… 213120 01/31/2024 12/2023 BILLABLE LEGAL SVCS…011-0000-2301 82.40 MEYERS NAVE, A PROFESSIO… 213120 01/31/2024 12/2023 ADMIN FEE LEGAL S… 011-0000-2301 8.24 MEYERS NAVE, A PROFESSIO… 213120 01/31/2024 12/2023 RECOG ADMIN FEE L… 011-0000-4685 -8.24 MEYERS NAVE, A PROFESSIO… 213120 01/31/2024 12/2023 PASSPTHRU REV LEG… 011-3100-4702 -82.40 MEYERS NAVE, A PROFESSIO… 213120 01/31/2024 12/2023 PASSTHRU EXP LEGAL…011-3100-6177 82.40 MEYERS NAVE, A PROFESSIO… 213121 01/31/2024 12/2023 BILLABLE LEGAL SVCS…011-0000-2301 82.40 MEYERS NAVE, A PROFESSIO… 213121 01/31/2024 12/2023 ADMIN FEE LEGAL S… 011-0000-2301 8.24 MEYERS NAVE, A PROFESSIO… 213121 01/31/2024 12/2023 RECOG ADMIN FEE L… 011-0000-4685 -8.24 MEYERS NAVE, A PROFESSIO… 213121 01/31/2024 12/2023 PASSTHRU REV LEGA…011-3100-4702 -82.40 MEYERS NAVE, A PROFESSIO… 213121 01/31/2024 12/2023 PASSTHRU EXP LEGAL…011-3100-6177 82.40 MEYERS NAVE, A PROFESSIO… 213122 01/31/2024 12/2023 ADMIN FEE LEGAL S… 011-0000-2301 206.00 MEYERS NAVE, A PROFESSIO… 213122 01/31/2024 12/2023 BILLABLE LEGAL SVCS…011-0000-2301 2,060.00 MEYERS NAVE, A PROFESSIO… 213122 01/31/2024 12/2023 RECOG ADMIN FEE L… 011-0000-4685 -206.00 MEYERS NAVE, A PROFESSIO… 213122 01/31/2024 12/2023 PASSTHRU REV LEGAL…011-3100-4702 -2,060.00 MEYERS NAVE, A PROFESSIO… 213122 01/31/2024 12/2023 PASSTHRU EXP LEGAL…011-3100-6177 2,060.00 MEYERS NAVE, A PROFESSIO… 213125 01/31/2024 LINBARGER, FORREST V LAH T… 011-3100-6199 547.96 MEYERS NAVE, A PROFESSIO… 213126 01/31/2024 SEA LANDING LP V LAH TOWN 011-3100-6199 123.60 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 38,706.80 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.
MICHAEL BAKER INTERNATIO… 1201951 01/31/2024 Housing Element -New MultiF… 041-6900-6199 9,700.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 9,700.00 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 5035 01/31/2024 DESIGN LOWER 1/3 TV GRAPH…011-1100-6301 125.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 125.00
Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 005-01 02/15/2024 12/13/23-2/7/24 COPR YARD … 041-6900-6199 3,300.00 Vendor MILLER05 - MILLER, TIFFANY Total: 3,300.00
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN #100276 2.9.24 01/31/2024 PLAN#100276 2.9.24 401 ER … 061-0000-2204 2,646.83 MissionSquare PLAN# 100276 1.26.24 01/31/2024 PLAN#100276 1.26.24 401 ER …061-0000-2204 2,646.83 MissionSquare PLAN# 100316 2.9.24 01/31/2024 PLAN# 100316 2.9.24 40E-40… 061-0000-2204 6,441.80 MissionSquare PLAN# 304465 1.26.24 01/31/2024 ICMA 457 EE PLAN #304465 061-0000-2204 12,130.05 MissionSquare PLAN# 304465 2.9.24 01/31/2024 PLAN# 304465 2.9.24 ICMA 4… 061-0000-2204 12,130.05 MissionSquare PLAN#100316 1.26.24 01/31/2024 PLAN#100316 1.26.24 40E-40… 061-0000-2204 6,395.60 Vendor MISSION01 - MissionSquare Total: 42,391.16
Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNIT… MK602752-OTG 02/15/2024 OFFICE FURTURES 011-1000-6398 1,455.12 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 1,455.12 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202309-2701 01/31/2024 OTHER CONTRACT SERVICES 051-4800-6199 8,812.74 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 8,812.74 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.
O'REILLY AUTOMOTIVE, INC. 2553-229940 02/15/2024 RADIATOR CAP & WIPER BLA… 061-4400-6318 75.20 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 75.20 Vendor: PGE95899 - P G & E
P G & E 4404571412-9 1.17.24 01/31/2024 4401767901 Traffic Control S… 011-4600-6363 80.54 P G & E 4404571412-9 1.17.24 01/31/2024 7451396002 26379 Fremont … 011-4600-6363 92.71 P G & E 4404571412-9 1.17.24 01/31/2024 4405272653 Traffic Control Se…011-4600-6363 20.60 P G & E 4404571412-9 1.17.24 01/31/2024 4402054371Traffic Control @ …011-4600-6363 32.55 P G & E 4404571412-9 1.17.24 01/31/2024 4405682213 26379 Fremont … 011-4600-6363 58.06 P G & E 4404571412-9 1.17.24 01/31/2024 4401266601 Traffic Control @…011-4600-6363 57.60 P G & E 4404571412-9 1.17.24 01/31/2024 4403326121 Traffic Control Se…011-4600-6363 50.19 P G & E 4404571412-9 1.17.24 01/31/2024 4405844999 Traffic Control Se…011-4600-6363 42.07 P G & E 4404571412-9 1.17.24 01/31/2024 4405682038 O'Keefe Ln @ Do… 051-4800-6363 14.95 P G & E 4404571412-9 1.17.24 01/31/2024 4405682171 O'Keefe Ln @ Do… 051-4800-6363 49.73 P G & E 4404571412-9 1.17.24 01/31/2024 4405682180 28002 Purissima …051-4800-6363 494.89 P G & E 4404571412-9 1.17.24 01/31/2024 4405682799 28002 Purissima …051-4800-6363 303.42 P G & E 4404571412-9 1.17.24 01/31/2024 4407614003 26375 Fremont … 061-1480-6363 46.80
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 8 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4404571412-9 1.17.24 01/31/2024 4405682864 26379 Fremont … 061-1480-6363 1,975.51 P G & E 4404571412-9 1.17.24 01/31/2024 4406093432 26375 Fremont … 061-1480-6363 1,203.77 P G & E 4404571412-9 1.17.24 01/31/2024 4405682220 26379 Fremont … 061-1480-6363 325.72 P G & E 4404571412-9 1.17.24 01/31/2024 4405682301 26375 Fremont … 061-1480-6363 69.79 P G & E 4404571412-9 1.17.24 01/31/2024 4407077119 26379 Fremont … 061-1480-6363 15.26 P G & E 4404571412-9 1.17.24 01/31/2024 4402300500 26379 Fremont … 061-1480-6363 20.09 P G & E 4404571412-9 1.17.24 01/31/2024 4402032093 26379 Fremont … 061-1480-6363 235.86 P G & E 4404571412-9 1.17.24 01/31/2024 4405682320 27400 Purissima …061-4300-6363 210.28 P G & E 4404571412-9 1.17.24 01/31/2024 4405682820 27400 Purissima …061-4300-6363 126.88 Vendor PGE95899 - P G & E Total: 5,527.27
Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 7633 01/31/2024 PPT TEMP SVC MSIULANGAPO…011-1400-6111 1,435.50 PINPOINT TALENT, LLC 7650 01/31/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,930.50 PINPOINT TALENT, LLC 7665 02/15/2024 PPT TEMP SERVICE MSIULAN… 011-1400-6111 1,683.00 PINPOINT TALENT, LLC 7683 02/15/2024 PPT TEMP SVC MSIULANGAPO…011-1400-6111 1,683.00 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 6,732.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1096-1328 2.13.24 02/15/2024 8000900010961328 METER R… 061-1480-6303 400.00 PITNEY BOWES INC 3106524018 02/15/2024 #0010036381 12/30/23-3/29/…061-1480-6402 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 830.03
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER DEC2023-2493 01/31/2024 Stonebrook Ave @ El Monte 1…061-4300-6364 144.96 PURISSIMA HILLS WATER DEC2023-2496 01/31/2024 26379 Fremont Road - LAH 12… 061-1480-6364 316.80 PURISSIMA HILLS WATER DEC2023-2497 01/31/2024 26379 Fremont Road - Irrigati… 061-1480-6364 474.32 PURISSIMA HILLS WATER DEC2023-2498 01/31/2024 26379 Fremont Road - Heritag…061-1480-6364 492.48 PURISSIMA HILLS WATER DEC2023-2500 01/31/2024 Little League Field 12/1/23-01… 011-5100-6364 2,485.96 PURISSIMA HILLS WATER DEC2023-2501 01/31/2024 27400 Purissima Road - Corp … 061-4300-6364 127.44 PURISSIMA HILLS WATER DEC2023-3112 01/31/2024 Elena&Purissima Sewer Lift St… 051-4800-6364 98.80 PURISSIMA HILLS WATER DEC2023-3760 01/31/2024 26379 Fremont R-Recreation … 061-1480-6364 84.48 PURISSIMA HILLS WATER DEC2023-4523 01/31/2024 Fremont Road pathway irrigat…011-4740-6364 91.52 PURISSIMA HILLS WATER DEC2023-4643 01/31/2024 Arastradero C2 Pathway Irrigat…011-4740-6364 70.16 PURISSIMA HILLS WATER JAN2024-2493 02/15/2024 STONEBROOK AVE @ EL MON… 061-4300-6364 151.48 PURISSIMA HILLS WATER JAN2024-2496 02/15/2024 26379 Fremont Road - LAH 061-1480-6364 241.12 PURISSIMA HILLS WATER JAN2024-2497 02/15/2024 26379 Fremont Road - Irrigati… 061-1480-6364 390.52 PURISSIMA HILLS WATER JAN2024-2498 02/15/2024 26379 Fremont Road - Heritag…061-1480-6364 559.40 PURISSIMA HILLS WATER JAN2024-2500 02/15/2024 Little League Field 011-5100-6364 925.13 PURISSIMA HILLS WATER JAN2024-2501 02/15/2024 27400 Purissima Road - Corp … 061-4300-6364 133.07 PURISSIMA HILLS WATER JAN2024-3112 02/15/2024 Elena & Purissima Sewer Lift S…061-4300-6364 87.63 PURISSIMA HILLS WATER JAN2024-3760 02/15/2024 26379 Fremont Road-Recreati…061-1480-6364 87.63 PURISSIMA HILLS WATER JAN2024-4523 02/15/2024 Fremont Road pathway irrigat…011-4740-6364 95.64 PURISSIMA HILLS WATER JAN2024-4643 02/15/2024 Arastradero C2 Pathway Irrigat…011-4740-6364 73.31 Vendor V0980 - PURISSIMA HILLS WATER Total: 7,131.85
Vendor: QUALITY98117 - QUALITY CODE PUBLISHING LLC
QUALITY CODE PUBLISHING L… GCI0013061 01/31/2024 CODE ALERT MONTLY FEE& W…011-1300-6209 195.00 Vendor QUALITY98117 - QUALITY CODE PUBLISHING LLC Total: 195.00 Vendor: TEMP0075 - R E ROOFING & CONSTRUCTION
R E ROOFING & CONSTRUCTI… 2.7.24 02/15/2024 REFUND FOR DOUBLE CHARG… 011-0000-2002 5.07 R E ROOFING & CONSTRUCTI… 2.7.24 02/15/2024 REFUND FOR DOUBLE CHARG… 011-0000-2004 2.00 R E ROOFING & CONSTRUCTI… 2.7.24 02/15/2024 REFUND FR DOUBLE CHARGED…011-3200-4301 375.00 R E ROOFING & CONSTRUCTI… 2.7.24 02/15/2024 REFUND FOR DOUBLE CHARG… 011-3200-4311 75.00 R E ROOFING & CONSTRUCTI… BLD24-0040 02/15/2024 REFUND DEPOSIT 26040 ELEN… 011-0000-2002 5.07 R E ROOFING & CONSTRUCTI… BLD24-0040 02/15/2024 REFUND DEPOSIT 26040 ELEN… 011-0000-2004 2.00 R E ROOFING & CONSTRUCTI… BLD24-0040 02/15/2024 REFUND DEPOSIT 26040 ELEN… 011-3200-4301 375.00 R E ROOFING & CONSTRUCTI… BLD24-0040 02/15/2024 REFUND DEPOSIT 26040 ELEN… 011-3200-4311 75.00 Vendor TEMP0075 - R E ROOFING & CONSTRUCTION Total: 914.14 Vendor: REED03 - REED & GRAHAM INC.
REED & GRAHAM INC. 073300 01/31/2024 STRAW WATTLE BIONET 8X25… 011-4600-6149 136.72 Vendor REED03 - REED & GRAHAM INC. Total: 136.72
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 9 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, L… 11443 01/31/2024 RPMG/GOAL SETTING 2024 & …011-1100-6199 720.00 RENNE PUBLIC LAW GROUP, L… 11604 02/15/2024 PROFESSIONAL SERVICES 011-1100-6199 6,690.00 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 7,410.00 Vendor: B7042 - RUSS HARRIS
RUSS HARRIS EO23-0112 01/31/2024 REFUND DEPOSIT - 25311 O'K… 011-0000-2301 612.00 Vendor B7042 - RUSS HARRIS Total: 612.00
Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800088768 02/15/2024 SERVICES FOR FEBRUARY 2024 011-2100-6152 205,605.58 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 205,605.58 Vendor: VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY SANTA CLARA VALLEY TRANS… 1800034298 01/31/2024 CMP MEMBER AGENCY FEES 7…011-4600-6327 8,703.37 Vendor VTA95134 - SANTA CLARA VALLEY TRANSPORTATION AUTHORITY Total: 8,703.37 Vendor: SCHLOETTER01 - SCHLOETTER, MICHAEL
SCHLOETTER, MICHAEL 1.8.2024 01/31/2024 WORK BOOTS FOR SUPERITE… 061-4300-6325 284.32 SCHLOETTER, MICHAEL 2.5.2024 01/31/2024 ANNUAL SVCS KIA (TOWN CA… 061-4400-6318 253.40 SCHLOETTER, MICHAEL 2.14.24 02/15/2024 CUSTOM PADLOCKS FOR NEW…011-4600-6146 316.46 Vendor SCHLOETTER01 - SCHLOETTER, MICHAEL Total: 854.18 Vendor: SONG01 - SELIN SONG
SELIN SONG EP23-0070 02/15/2024 REFUND DEPOSIT 25750 VINE… 011-0000-2301 -245.31 SELIN SONG EP23-0070 02/15/2024 REFUND DEPOSIT 25750 VINE… 011-0000-2303 2,081.77 SELIN SONG SR21-0042 02/15/2024 REFUND DEPOSIT 25750 VINE… 011-0000-2301 883.00 Vendor SONG01 - SELIN SONG Total: 2,719.46
Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004701488 02/15/2024 EQUP#102455826&10305011… 061-1480-6402 280.92 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 280.92 Vendor: STATCOMM01 - STATCOMM INC
STATCOMM INC 12583640 02/15/2024 SEMI-ANNUAL FIRE ALARM & … 061-1480-6118 1,778.00 Vendor STATCOMM01 - STATCOMM INC Total: 1,778.00
Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES C… WD-0258419 02/15/2024 ANNUAL PERMIT FEE 7/1/202… 045-6900-6209 2,509.00 Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: 2,509.00 Vendor: B11219 - STEPHEN OR LISA SCHMIDT
STEPHEN OR LISA SCHMIDT BLD23-0693 02/15/2024 ELECTRIC HEAT PUMP WATER… 011-3200-6199 1,000.00 Vendor B11219 - STEPHEN OR LISA SCHMIDT Total: 1,000.00 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 FEB-24 02/15/2024 #925773-0001 EMPLOYEES LI… 061-0000-2225 84.47 Vendor SUN64180 - SUN LIFE Total: 84.47
Vendor: TRAFFIC02 - TRAFFIC PATTERNS LLC
TRAFFIC PATTERNS LLC 2023-549 02/15/2024 TRAFFIC SIGNAL EQUIPMENT … 041-6900-6199 37,387.85 Vendor TRAFFIC02 - TRAFFIC PATTERNS LLC Total: 37,387.85 Vendor: TYLER75320 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-453375 01/31/2024 JAN 18, 2024 TYLER TUTORING…011-1400-6199 160.00 Vendor TYLER75320 - TYLER TECHNOLOGIES, INC Total: 160.00 Vendor: UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH UNDERGROUND SERVICE ALE… 1764092024 01/31/2024 2024 MEMBERSHIP FEE 051-4800-6199 3,486.04 Vendor UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH Total: 3,486.04 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12143 01/31/2024 PRNTING OF 3,059 POSTCARD…011-1100-6207 1,843.21 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 1,843.21 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-4067329 01/31/2024 RENTAL CHARGES 2 WEEKS 011-5300-6398 70.92 UNITED SITE SERVICES INC 114-13754024 02/15/2024 BARN LIGHTING (ANNUAL) 12… 011-4120-6361 317.90 UNITED SITE SERVICES INC INV-02054771 02/15/2024 27210 ALTAMONT RD 9/25/23…011-5300-6398 70.92 UNITED SITE SERVICES INC INV-02113018 02/15/2024 272210 ALTAMONT RD 10/23… 011-5300-6398 70.92
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 10 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount UNITED SITE SERVICES INC INV-02145662 02/15/2024 27210 ALTAMONT RD 11/6/23…011-5300-6398 145.92 UNITED SITE SERVICES INC INV-3996209 02/15/2024 27210 ALTAMONT RD 11/28/… 011-5300-6398 70.92 UNITED SITE SERVICES INC INV-4134231 02/15/2024 27210 ALTAMONT RD 1/23/24…011-5300-6398 70.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 818.42 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 521795914 02/15/2024 500-0698340-0000,001,002 C… 061-1480-6402 2,774.86 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 2,774.86 Vendor: VERSALIFT01 - VERSALIFT SILVA, LLC
VERSALIFT SILVA, LLC 12379 01/31/2024 SST40EIH Metro Chipper unit 041-6910-6616 68,021.00 VERSALIFT SILVA, LLC 12379 01/31/2024 INSULATED TELESCOPIC PLAT… 041-6910-6616 106,680.00 VERSALIFT SILVA, LLC 12379 01/31/2024 BUCKET TRUCK DEPOSIT CK # … 041-6910-6616 -5,000.00 Vendor VERSALIFT01 - VERSALIFT SILVA, LLC Total: 169,701.00 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 2.5.2024 02/15/2024 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 3,300.00 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 819693604 02/15/2024 VISION SERVICES PLAN FOR F… 061-0000-2233 569.00 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 569.00 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 1.29.2024 01/31/2024 PAM'S YOGA FITNESS-FALL-W… 011-4110-6111 1,170.00 Vendor WALATKA - WALATKA, PAM Total: 1,170.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1042 2.2.24 02/02/2024 BUSINESS PRIME MEMBERSHI… 061-1480-6310 195.33 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 MENDOCINO FARMS COUNCIL…011-1100-6308 532.33 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 LULUS CITY COUNCIL MEETING…011-1100-6308 446.17 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ARMADILLO WILLYS CITY COU… 011-1100-6308 385.97 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 STATE OF MIND COUNCIL CO… 011-1100-6308 281.75 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 SAFEWAY CONCIL COMMITTEE…011-1100-6308 44.86 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 STARBUCKS CONCIL COMMIT… 011-1100-6308 20.00 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 CAFE NUR CITY COUNCIL MEE… 011-1100-6308 602.50 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ARMADILLO WILLYS CITY COU… 011-1100-6308 17.45 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 WHOLEFOODS RETIREMENT G…011-1100-6361 37.55 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO 011-1100-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 AMAZON POWER CABLES FOR…011-1200-6301 25.52 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ORENCHI EMPLOYEE DEVELP … 011-1200-6301 46.67 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 RED BERRY COFFEE BAR EMP… 011-1200-6301 25.11 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 LIFEPROOF PHONE CASE FOR … 011-1200-6301 109.07 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 AMAZON OFFICE SUPPLIES-T… 011-1200-6301 10.88 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 AMAZON OFFICE SUPPLIES-GL…011-1200-6302 17.44 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO - PATHWAYS CO… 011-1700-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO - COMMUNITY RE…011-1700-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO - FINANCE COMM…011-1700-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO - ENVIRONMENT… 011-1700-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO - HISTORY COMM…011-1700-6398 80.40 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 ZOOM INFO 011-3110-6398 80.43 WELLS FARGO - VISA 1322 2.2.24 02/02/2024 AMAZON DRINKING FOUNTAI… 061-1480-6398 1,855.11 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 SAFEWAY TRAVEL&MEETING C…011-1100-6308 71.76 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 SAFEWAY TRAVEL&MEETING C…011-1100-6308 169.97 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 LEAGUE OF CA CITIES CITY CO… 011-1100-6361 50.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 DROPBOX SUBSCRIPTIONS 011-1200-6208 119.88 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 HULU SUBSCRIPTIONS 011-1200-6208 81.99 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 USPS POST OFFICE POSTAGE … 011-1200-6303 28.75 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 UNITED AIRLINES TRAVEL&M… 011-1200-6308 8.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 UNITED AIRLINES TRAVEL&M… 011-1200-6308 8.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 PHO CABIN TRAVEL&MEETING…011-1200-6308 25.82 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 PAYPAL TRAVEL&MEETING TI… 011-1200-6308 45.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 PAYPAL TRAVEL&MEETING TI… 011-1200-6308 45.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 PAYPAL TRAVEL&MEETING TI… 011-1200-6308 45.00
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 11 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 3293 2.2.24 02/02/2024 PHO CABIN TRAVEL&MEETING…011-1200-6308 47.11 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 SOUTHWEST AIRLINES TRAVE… 011-1200-6308 171.03 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 CAL-ICMA TRAVEL MEETING T… 011-1200-6308 60.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 CAL-ICMA TRAVEL&MEETING … 011-1200-6308 60.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 AMERICAN ITALIAN DELI TRAV…011-1200-6308 60.38 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 CAFE NUR TRAVEL&MEETING … 011-1200-6308 71.20 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 UNITED AIRLINES TRAVEL&M… 011-1200-6308 516.81 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 MARRIOTT MONTEREY BAY CA…011-1200-6308 1,038.24 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 SAN JOSE MERCURY NEWS SU… 011-1200-6312 31.97 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 BLUE SKYS APP 011-1200-6312 191.88 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 IIMC CITY CLERK CITY MEMBE… 011-1300-6302 185.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 IIMC CITY CLERK INSTRUCTION…011-1300-6309 50.00 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 168.43 WELLS FARGO - VISA 3293 2.2.24 02/02/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 24.98 WELLS FARGO - VISA 6429 2.2.24 02/02/2024 CWEA H HUERTA'S CWEA AN… 061-4300-6302 241.00 WELLS FARGO - VISA 6429 2.2.24 02/02/2024 MSA MONTHLY TRAINING W… 061-4300-6311 25.72 WELLS FARGO - VISA 6429 2.2.24 02/02/2024 AMAZON RAIN BOOTS FOR D… 061-4300-6325 112.59 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 MARRIOTT MONTEREY BAY CA…011-1100-6308 1,419.20 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 IIMC ANNUAL MEMBERSHIP … 011-1300-6302 185.00 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 SANTA CLARA COUNTY RECO… 011-1300-6309 65.50 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 SAFEWAY SPECIAL EVENT&A… 011-1300-6361 25.66 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 SUGAR BUTTER FLOUR SPECIA…011-3200-6398 59.95 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 SUGAR BUTTER FLOUR SPECIA…011-3300-6398 74.95 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 AMAZON TOWN CENTER OTH… 061-1480-6398 37.02 WELLS FARGO - VISA 6725 2.2.24 02/02/2024 SAFEWAY TOWN CENTER OTH…061-1480-6398 10.14 WELLS FARGO - VISA 7105 2.2.24 02/02/2024 CANVA ANNUAL MEMBERSHIP…011-1000-6302 239.98 WELLS FARGO - VISA 7105 2.2.24 02/02/2024 SAFEWAY ALL STAFF HUDDLE … 061-1480-6361 23.77 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 NNA SERVICES LLC KEREN'S N… 011-1300-6309 38.00 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 STATE OF MIND, LOS ALTOS … 011-3300-6308 162.71 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 PHO VI HOA DEVELOPMENT … 011-3300-6308 55.93 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 RED BERRY COFFFEE DEVEL C… 011-3300-6308 43.35 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 RED BERRY COFFEE DEVEL CO… 011-3300-6308 34.52 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 AMAZON TRADEIN (WRONG … 011-3300-6308 20.00 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 YOSHI SUSHI DEVELP CONVER… 011-3300-6308 42.48 WELLS FARGO - VISA 8836 2.2.24 02/02/2024 CA FISH&WILDLIFE PERMIT F… 045-6900-6209 2,914.30 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 DOORDASH SUBSCRIPTIONS … 011-1100-6308 -9.99 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 DOORDASH SUBSCRIPTIONS … 011-1100-6308 96.00 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 SOUTHWEST AIRLINES CREDIT…011-1300-6308 -54.71 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 AMAZON TOWN CENTER OTH… 061-1480-6398 30.00 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 AMAZON TOWN CENTER OTH… 061-1480-6398 45.80 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 AMAZON TOWN CENTER FOR …061-1480-6398 50.56 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 AMAZON TOWN CENTER FOR …061-1480-6398 67.61 WELLS FARGO - VISA 9057 2.2.24 02/02/2024 COACH FACTORY EGIFT CARDS…061-1480-6398 500.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 15,149.78 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2023/24-055 01/31/2024 Sewer Maintenance Svcs 051-4800-6140 30,104.87 WEST BAY SANITARY DISTRICT 2023/24-066 01/31/2024 Sewer Maintenance Svcs 051-4800-6140 37,657.99 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 67,762.86 Vendor: ZIEGLER01 - ZIEGLER, DAVID
ZIEGLER, DAVID BLD21-0405 02/15/2024 REFUND DEPOSIT - 27474 SU… 011-0000-2303 11,332.80 ZIEGLER, DAVID BLD21-0405 02/15/2024 REFUND DEPOSIT - 27474 SU… 011-0000-2303 40,000.00 Vendor ZIEGLER01 - ZIEGLER, DAVID Total: 51,332.80
Grand Total: 1,200,379.43
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 12 of 15
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 673,623.56
021 - COPS FUND 50,686.64
041 - GENERAL CIP FUND 240,207.42
043 - WESTWIND BARN CIP ADMIN 1,023.10
045 - DRAINAGE CIP 5,800.80
048 - SEWER FUND CIP 57,727.13
051 - SEWER FUND 81,023.43
061 - GENERAL SERVICE FUND 90,287.35
Grand Total: 1,200,379.43
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,033.13
011-0000-2002 Strong Motion Impl Pay… 2,670.83
011-0000-2004 SB 1473 - Fee Payable 928.00
011-0000-2301 Planning Deposits 30,195.15
011-0000-2303 Bond Deposits 54,314.57
011-0000-4685 Administrative Charge -2,121.25
011-1000-6302 City Membership 239.98
011-1000-6362 Telephone 50.10
011-1000-6398 Other General Expense 1,455.12
011-1100-6199 Other Contract Services 14,410.00
011-1100-6207 Advertising/Publishing 1,843.21
011-1100-6301 Office Supplies 125.00
011-1100-6304 Printing, copying & scann… 4,223.51
011-1100-6308 Travel & Meetings 4,077.97
011-1100-6361 Special Events & Awards 87.55
011-1100-6398 Other General Expense 80.40
011-1200-6208 Programming & Comput… 201.87
011-1200-6301 Office Supplies 217.25
011-1200-6302 City Membership 17.44
011-1200-6303 Postage 28.75
011-1200-6308 Travel & Meetings 2,201.59
011-1200-6312 Books/Films/Publications 223.85
011-1200-6362 Telephone 180.68
011-1200-6398 Other General Expense 1,587.86
011-1300-6209 Other Program & Proj C… 595.00
011-1300-6302 City Membership 370.00
011-1300-6308 Travel & Meetings -54.71
011-1300-6309 Instruction & Training 153.50
011-1300-6361 Special Events & Awards 25.66
011-1300-6362 Telephone 100.20
011-1400-6111 Contract Personnel 6,732.00
011-1400-6199 Other Contract Services 6,414.36
011-1400-6203 Audit & Financial 1,273.00
011-1400-6362 Telephone 233.25
011-1500-6112 Legal - Special Projects 304.88
011-1500-6201 Legal - City Attorney 13,465.00
011-1700-6398 Other General Expense 402.00
011-2100-6152 Law Enforcement 205,605.58
011-3100-4702 Attorney's Fees -11,655.48
011-3100-6177 Attorney Fees - Billable 11,655.48
011-3100-6199 Other Contract Services 32,889.66
011-3100-6207 Advertising/Publishing 337.50
011-3100-6302 City Membership 1,200.00
011-3100-6304 Printing, copying & scann… 106.09
011-3100-6309 Instruction & Training 2,500.00
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 13 of 15
Account Summary
Account Number Account Name Payment Amount
011-3100-6362 Telephone 190.54
011-3110-6398 Other General Expense 80.43
011-3120-6111 Contract Personnel 6,160.00
011-3200-4301 Building Permits 1,500.00
011-3200-4311 Plan Retention Fees 300.00
011-3200-6111 Contract Personnel 2,464.00
011-3200-6114 Contract Plan Checks 184,989.21
011-3200-6199 Other Contract Services 24,050.50
011-3200-6209 Other Program & Proj C… 10,440.50
011-3200-6304 Printing, copying & scann… 106.09
011-3200-6362 Telephone 90.34
011-3200-6398 Other General Expense 59.95
011-3300-4705 Engineer's Charges - Con… -7,311.75
011-3300-6138 Hazardous Waste Progr… 962.75
011-3300-6175 Contract Services - Billab… 990.00
011-3300-6179 Engineering Chrgs - Billab… 6,321.75
011-3300-6199 Other Contract Services 876.53
011-3300-6308 Travel & Meetings 358.99
011-3300-6362 Telephone 271.02
011-3300-6398 Other General Expense 74.95
011-4110-6111 Contract Personnel 1,170.00
011-4120-6361 Special Events & Awards 317.90
011-4600-6124 Tree Maintenance 21,050.00
011-4600-6145 Traffic Signal Maintenan… 1,252.80
011-4600-6146 Traffic Signal Repair/Rep… 316.46
011-4600-6149 Street Maintenance 136.72
011-4600-6327 Congestion Management 8,703.37
011-4600-6341 Signs 2,708.05
011-4600-6363 Electric 434.32
011-4740-6364 Water 330.63
011-5100-6122 Lawncare/Landscaping 80.52
011-5100-6123 Housekeeping 435.00
011-5100-6130 Pest Control 650.00
011-5100-6364 Water 3,661.37
011-5300-6122 Lawncare/Landscaping 244.57
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6398 Other General Expense 500.52
021-6100-6199 Other Contract Services 50,686.64
041-6900-6199 Other Contract Services 50,387.85
041-6900-6206 Engineering Consultants 3,446.25
041-6910-6616 Vehicles & Accessories 186,373.32
043-6900-6622 Site Improvements 1,023.10
045-6900-6206 Engineering Consultants 377.50
045-6900-6209 Other Program & Proj C… 5,423.30
048-6900-6625 Sewer Main Replacement 57,727.13
051-4800-6140 Sewer Maintenance Wo… 67,762.86
051-4800-6199 Other Contract Services 12,298.78
051-4800-6363 Electric 862.99
051-4800-6364 Water 98.80
061-0000-2204 Deferred Comp Payable 42,391.16
061-0000-2225 Life Insurance Payable 84.47
061-0000-2233 Dental & Vision Insuranc… 7,234.00
061-1470-6032 Health Insurance - Retir… 11,650.80
061-1480-6118 Facility Maint & Security 2,760.76
061-1480-6123 Housekeeping 3,043.60
061-1480-6208 Programming & Comput… 248.00
061-1480-6301 Office Supplies 32.27
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 14 of 15
Account Summary
Account Number Account Name Payment Amount
061-1480-6303 Postage 400.00
061-1480-6310 On-Line Service 698.15
061-1480-6323 Disposal Services 130.48
061-1480-6361 Special Events & Awards 23.77
061-1480-6362 Telephone 107.00
061-1480-6363 Electric 3,892.80
061-1480-6364 Water 2,646.75
061-1480-6398 Other General Expense 2,789.65
061-1480-6402 Office Mach & Furniture… 3,485.81
061-4300-6123 Housekeeping 1,608.95
061-4300-6302 City Membership 241.00
061-4300-6311 Training & Safety 25.72
061-4300-6324 Uniforms 949.19
061-4300-6325 Safety Gear 1,217.00
061-4300-6342 Gas and Oil 220.48
061-4300-6362 Telephone 310.48
061-4300-6363 Electric 337.16
061-4300-6364 Water 644.58
061-4300-6398 Other General Expense 2,258.44
061-4300-6399 Other Supplies/Materials 60.32
061-4400-6318 Vehicle Repair 328.60
061-4400-6342 Gas and Oil 465.96
Grand Total: 1,200,379.43
Project Account Summary
Project Account Key Payment Amount
**None** 812,003.98
111710 80.40
111720 80.40
111730 80.40
111740 80.40
111799 80.40
410101 185,651.20
410216 3,446.25
410220 9,700.00
410222 3,300.00
410233 37,387.85
437307-24 1,023.10
467209 5,800.80
487918-23 57,727.13
APL23-0002 280.98
APL23-0004 380.69
BLD21-0405-ELEC 40,000.00
BLD21-0405-FD 11,332.80
BLD22-0174-FD 900.00
CC23-0001 2,266.00
CDP23-0001 7,092.76
CDP23-0002 4,646.68
EP23-0070 -245.31
EP23-0070-PB 2,081.77
EP23-0081 1,089.00
EP23-0112 612.00
EP23-0142 612.00
EP24-0002 2,798.00
R4120-10 317.90
SD19-0023 2,339.00
SD21-0036 2,265.45
SD23-0051 972.40
Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 4/2/2024 4:45:29 PM Page 15 of 15
Project Account Summary
Project Account Key Payment Amount
SD23-0052 972.40
SD23-0054 897.60
SR21-0033 9,392.00
SR21-0040 -7,950.00
SR21-0042 883.00
Grand Total: 1,200,379.43
TOWN OF LOS ALTOS HILLS April 15, 2024
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR PERIOD ENDING
FEBRUARY 29, 2024
FROM: Fifi Ngom, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Review and accept the Treasurer’s Report for the month ended on February 29, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to comply with this requirement. The following attachment provides a summary of financial transactions for Town of Los Altos Hills Cash and Investments accounts for the month ended on February 29, 2024.
DISCUSSION:
The Town’s Cash and Investments accounts record all receipts and disbursements transactions for the month. The Town’s main cash account – Wells Fargo Bank shows a total balance of $3,892,807.82with disbursements of $1,498,058.28 for the month of February 2024. As of February 29, 2024, the grand total of Cash and Investments accounts is $30,165,535.31 with the following breakdown.
ITEM #7C Staff Report - FEB 2024 Treasurer's Report
Staff Report Page 2
Treasury Report for Period Ending February 29, 2024
April 15, 2024
ENVIRONMENTAL REVIEW:
This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024 CITY COUNCIL WORK PLAN:
The report is for financial transparency and t o c o m p l y w i t h g o v e r n m e n t c o d e . I t was not specified as one of the C i t y Council’s Work Plan items in 2024.
FISCAL IMPACT:
There is no fiscal impact for February 29, 2024, Treasurer’s Report.
ATTACHMENT:
1. Treasurer’s Report as of February 29, 2024.
Accounts Amount $:
Cash on hands 1,900.00
Wells Fargo Bank 3,892,807.82
Sub-total 3,894,707.82
LAIF per par value 3,773,892.66
CAMP per market value 21,165,464.95
PARS 115 per market value 1,175,078.57
BNY Mellon - per par value 156,391.51
Sub-total 26,270,827.69
Grand Total 30,165,535.51 Page 45 of 179
Name Beginning
Balance Total Total Ending Balance
as of 02/01/24 Receipts (+) Disbursement (-) as of 02/29/24 CASH ACCOUNTS:
Cash on hand & Petty Cash 1,900.00 - - 1,900.00
Wells Fargo Bank 4,732,864.91 658,001.19 1,498,058.28 3,892,807.82 Total: 4,734,764.91 658,001.19 1,498,058.28 3,894,707.82 Ending Balance
as of 02/29/24
INVESTMENT ACCOUNTS:
Investments - Local Agency Investment Fund (LAIF) - per Par Value 3,773,892.66 Investments - CAMP Portfolio - per Market Value 21,165,464.95 Investments - PARS 115 Trust Pension - per Market Value - Restricted 1,175,078.57 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 156,391.51 Total: 26,270,827.69
TOTAL CASH & INVESTMENTS ACCOUNTS 30,165,535.51
DEPOSIT LIABILITIES
Building Dept Deposits 4,687,851.58
CASH & INVESTMENTS ACCOUNT BALANCE:
Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance Fund # Fund Name: Fund Classification: 7/1/2023 (Decrease) as of 01/31/2024 Increase (DR) Decrease (CR) as of 02/29/24 11 General Fund General Fund 20,646,199.41 1,424,213.40 22,070,412.81 635,284.38 1,272,289.91 21,433,407.28 16 Parks & Rec - In Lieu Fee Special Revenue 379,233.50 75,433.23 454,666.73 - - 454,666.73 19 ARPA - AMERICAN
RESCUE PLAN ACT
Special Revenue
1,085,932.75 (238,076.69) 847,856.06 34,249.00 - 882,105.06 21 COPS FUND Special Revenue (157,068.72) (151,899.44) (308,968.16) 8,333.33 50,686.64 (351,321.47) 71 SPECIAL DONATIONS Special Revenue 33,637.90 800.00 34,437.90 - - 34,437.90 46 STREET CIP Streets Capital Projects (9,442.32) (905,040.80) (914,483.12) 44,966.45 (869,516.67) 41 GENERAL CIP FUND Other Capital Projects 784,475.49 (695,189.80) 89,285.69 5,000.00 245,207.42 (150,921.73) 42 PATHWAYS CIP Other Capital Projects 1,027,973.91 (280,985.95) 746,987.96 10,943.00 757,930.96 43 WESTWIND BARN CIP Other Capital Projects 266,998.19 (14,982.88) 252,015.31 4,801.30 1,148.89 255,667.72 45 DRAINAGE CIP Other Capital Projects 705,402.50 20,405.56 725,808.06 3,488.64 40,049.80 689,246.90 48 SEWER FUND CIP Enterprise-Sewer 4,559,309.89 (372,657.63) 4,186,652.26 - 57,727.13 4,128,925.13 51 SEWER FUND Enterprise-Sewer 1,154,876.82 749,984.90 1,904,861.72 4,787.33 98,826.82 1,810,822.23 31 SEWER ASSESSMENT DISTRICT Fiduciary 313,429.37 (13,745.16) 299,684.21 637.65 - 300,321.86 61 GENERAL SERVICE FUNDInternal Service Fund 961,880.44 (114,830.24) 847,050.20 318,002.23 375,288.82 789,763.61 31,752,839.13 (516,571.50) 31,236,267.63 1,070,493.31 2,141,225.43 30,165,535.51 Monthly Treasurer's Report
FY 2023-24
Month of February (Unaudited)
Pursuant to California Government Code Section 41004
TOTAL CASH & INVESTMENTS ACCOUNT
ITEM #7C Attachment 1 - Treasurer's Report
1 TOWN OF LOS ALTOS HILLS April 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING AMENDMENT #1 TO THE AGREEMENT
BETWEEN THE TOWN AND THE LOS ALTOS HILLS/LOS ALTOS
LITTLE LEAGUE INC.
FROM: Cody Einfalt, Assistant to the City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:
Adopt the attached resolution (Attachment #1) approving Amendment #1 to the agreement between the Town and the Los Altos Hills/Los Altos Hills Little League Inc.
BACKGROUND:
On June 15, 2023 the City Council renewed the Town’s agreement with the Los Altos/Los Altos Hills Little League Inc. The staff report can be seen in Attachment 3. Under the Maintenance and Operation Cost terms of the contract, responsibility of electricity was defined as the following:
Little League shall reimburse Town for 50% of the water utility and 50% of the electricity usage, however the Town accepts sole responsibility for the EV charging stations provided they are separately metered. (See Attachment 4 for the current full Agreement) The Town and Los Altos/Los Altos Hills Little League have renewed contracts for field use of Purissima Park since 2005. The first time the agreements state that the Town has full responsibility for the cost of power to the EV chargers at the park was in the 2014 renewal. However, historically Los Altos/Los Altos Hills Little League has never asked for the EV chargers to be taken into consideration when payment was taking place.
DISCUSSION:
In recent years, the use of the EV chargers at Purissima Park has increased significantly. Town staff pulled several years of data on the charging station usage and compared it to the electricity reports from PG&E and found that the EV charging station accounts for on average over half of the usage of the electricity meter.
Due to this increase, Los Altos/Los Altos Hills Little League approached the Town and asked for the Town to take responsibility of the electricity to the EV charger. Given that the charging station is the primary use of the meter, and that it is not a good use of staff time to calculate the exact usage every month, the two parties agreed to make the payment for the electrical bill a flat rate.
Specifically, the Town would take over the PG&E meter and invoice Little League $100 a month for electricity. Attachment #2 is the proposed amendment to the agreement reflecting this change.
ITEM #7E Staff Report
Staff Report to City Council Page 2
Little League Agreement Amendment
April 15, 2024
ENVIRONMENTAL REVIEW:
The proposed amendment with Little League is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA. 2024-25 CITY COUNCIL WORK PLAN:
Amending the Los Altos/Los Altos Hills Little League agreement was not identified in the workplan, however maintenance of the agreement work falls under the day-today operations of Town staff.
FISCAL IMPACT:
Amendment #1 states that the Town will invoice Los Altos/Los Altos Hills Little League $100 per month for electricity usage at Purissima Park. Opting for a flat rate will save staff time and make invoicing easier for both parties.
ATTACHMENTS:
1. Proposed Resolution
2. Proposed Amendment #1
3. June 15, 2023 Staff Report
4. 2023 Agreement between the Town and Los Altos/Los Altos Hills Little League
RESOLUTION No. XX-24
RESOLUTION OF THE TOWN OF LOS ALTOS HILLS APPROVING THE
FIRST AMENDMENT TO AGREEMENT BETWEEN THE TOWN OF LOS
ALTOS HILLS AND THE LOS ALTOS/LOS ALTOS HILLS LITTLE LEAGUE INC
FOR USE, MAINTENANCE, AND IMPROVEMENT OF PLAYING FIELD
FACILITIES OWNED BY THE TOWN OF LOS ALTOS HILLS
WHEREAS, the Town and Contractor previously entered into an agreement for use, maintenance, and improvement of playing field facilities dated July 1, 2023; and WHEREAS, the initial agreement detailed a 50/50 split of the electricity bill with the addition that the Town would take full responsibility of the cost of electricity to the Town owned EV chargers; and
WHEREAS, the Town’s engineering team has found that the EV chargers take up the majority of use on the electricity meter; and
WHEREAS, to streamline the electricity use calculations, the Parties have agreed that the Town will take ownership of the electricity meter onsite and Little League will pay the Town a flat rate of $100 a month for the remaining terms of the agreement.
NOW THEREFORE, the City Manager is authorized to amend the agreement between the agreement between the Town of Los Altos Hills and the Los Altos/Los Altos Hills Little League Inc for use, maintenance, and improvement of playing field facilities owned by the Town of Los Altos Hills
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of April 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY: _______________________________
Stan Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM #7E Attachment 1 - Resolution
ITEM #7E Attachment 2 - Proposed Amendment
TOWN OF LOS ALTOS HILLS June 15, 2023
Staff Report to the City Council
SUBJECT: RESOLUTION TO RENEW AND EXTEND THE TERM OF THE LOS
ALTOS/LOS ALTOS HILLS LITTLE LEAGUE AGREEMENT
FROM: Sarah Robustelli, Community Services Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:
Resolution authorizing the City Manager to renew and extend the term of the Los Altos/Los Altos Hills Little League Agreement for an additional three (3) years.
BACKGROUND:
Purissima Park is a ten (10) acre park site located at 27400 Purissima Road in Los Altos Hills. Facilities within the park include four baseball diamonds, three with 60’ basepaths and one with a 90’ basepath, a basketball court, a playground, picnic tables, pathways, outdoor fitness equipment, restroom, and a newly renovated concession and multipurpose room. The southern end of the park contains a 180’ x 90’ riding arena, a 20’ x 20’ round pen, four holding pens, tie-racks and a wash rack for use by the equestrian community.
Purissima Park is used for Town events, the Los Altos/Los Altos Hills Little League, Pinewood High School Baseball, and field rentals.
Historically Purissima Park used to be called the Little League fields. The fields were rebranded after the 2008 renovation, which changed the Parks name to Purissima Park, however our Municipal Code still refers to it as the Purissima Ball Fields.
The terms of this agreement have been in place since 2005, except for updates that took place in 2014. Since June 2014 the terms have remained the same. The current terms of the Agreement state the Town has priority for field usage and Los Altos/Los Altos Hills Little League are the next priority user. This is also outlined in the City Council approved Field Use Policy, attachment 3. Los Altos/Los Altos Hills Little League provides the Town with 50% of pest control costs, water, supplies and materials, depreciation on capital costs that involves maintaining the fields such as spreader, mower, aerator, seeder/slicer, rental equipment needed, third party maintenance costs and in house maintenance services without overhead, and 25% of janitorial services and supplies, Los Altos/Los Altos Hills Little League solely responsible for repair and maintenance of electronic scoreboards, removeable bases, practice areas, field storage boxes, sheds, the public address system, and Little League own equipment within the Concession Building and batting cages. They committed to $30,000 for the renovations for the Prop 68 Multipurpose Building and Concession stand.
ITEM #7E Attachment 3
Staff Report
Little League Agreement
June 15, 2023 Page 2
On October 13, 2022, staff provided written notice for the contract to be renegotiated to Los Altos/Los Altos Hills Little League. The Agreement automatically renews for threeyear terms unless written notice is provided by one party no later than April 1. The Agreement is up for renewal on June 30, 2023.
Staff knew the terms would need to be updated as there is an operational change for the Concession Building that has been renovated and transitioned to a Multipurpose Building in addition to a Concession.
Los Altos/Los Altos Hills Little League (LALL) has been Town partner for many years.
This organization has always had importance within the Los Altos Hills community. The field usage was, in part, included in the Community Facilities Needs Assessment that was completed last year, see attachment 5.
DISCUSSION:
Funding and Staffing Allocated to Purisima Park
Table 1 below, provides the Public Work maintenance workorders, hours and employee costs at the fully burdened rate. The fully burdened rate is a blend of different employees which is inclusive of their salary, benefits, and overhead. The cost recovery methodology is to only include salary and benefits. This is the same practice the Town established for the recently renewed Concessionaire Agreement for Westwind Community Barn. The reason for this practice to remove overhead is because the Town’s partners, in this case Little League, should not have to pay for indirect costs for the Town to be operational.
Overhead of the maintenance staff is inclusive of direct costs, operating services and supplies, citywide overhead and general administration. The hourly rate and benefits used for the billable rate for Little League is the Maintenace Work II actual hourly rate and benefits. These actual costs change from year to year. LALL is billed for half of the Purissima Park Field Maintenace costs by the hour by the actual costs of the Maintenace Worker II salary and benefits.
Maintenance Work Hours
Employee
Costs
Purissima Park for Field 363 60,305
Purissima Park General 310.45 37,982
Purissima Park Dog Park 28.5 5,092
Purissima Park Total 701.95 103,379
Table 1
Ad Hoc Work: Little League Contract Renegotiation
An Ad Hoc Committee was formed for the Little League Contract Renegotiation, consisting of representatives from the Parks and Recreation Committee, Kejun “Ben” Xu, the Finance and Investment Committee, Nate Blair and Town staff. This group met with Los Altos/Los Altos Hills President, Lori McKinney and Board Member and Past President, Steve Apfelberg.
Staff Report
Little League Agreement
June 15, 2023 Page 3
The group met on February 3, 2023, and the Ad Hoc Committee discussed various aspects of the Agreement, including goals, timeline, and contract overview. There was follow up discovery that was completed after the meeting. Table 2 provides the Little League enrollment data.
Year Total
Enrollment
Resident
Enrollment
2018 514 103
2019 549 110
2020 424 85
2021 308 62
2022 377 75
2023 348 70
Table 2
LALL is registered as a nonprofit organization and they strive for $0 in net income, but based on timing of recognized expenses, they have a gain or loss. They currently bring in about $165,000 in revenue, primarily from registration fees, but also from sponsors and donors and the Snack Shack. Their expenses are approximately $165,000. A large portion of their expenses are field rentals (Purissima Park, Hillview, Almond Elementary), uniforms and equipment.
Below is Table 3 that shows LALL contributions provided to the Town. In 2018, staff took the maintenance of Purissima Park in-house rather than having services provided by a thirdparty contractor. Management proposed this process as a two-year trial period. Upon completion of the two-year term, management reevaluate the process by reviewing the quality of services. City Council added an additional fulltime Maintenace Worker II employee to take over the Purissima Park field and Town Hall facility maintenance. After two years the limited term employee was made permanent. As a result, there is a higher quality maintenance and LALL has had to contribute less for the field maintenance.
Year LALL paid to the Town
FY 2021-22 $ 36,783.14
FY 2020-21 $ 47,158.10
FY 2019-20 $ 40,745.04
FY 2018-19 $ 54,457.77
FY 2017-18 $ 50,047.03
$ 229,191.08
Table 3
Staff Report
Little League Agreement
June 15, 2023 Page 4
Staff met with Nate Blair on Monday, March 6 to discuss next steps on cost to maintain the fields and park. The approach used with Victoria Dye Equestrian (VDE) Agreement and removed overhead from the cost recovery calculations.
Although the terms of the Agreement state that the Town shall be solely responsible for the electrical service up to and including the main service box, we discovered that Little League has been paying for the electrical, which includes the public electrical car charging stations.
The Ad Hoc Committee and staff met on May 2, 2023. At this meeting, there was discussion about the possibility of the Council considering the long-term use of Purissima Park and the need to get a read from the Council regarding their perspectives about the future of the park. Given that the contract comes up for review every three years, this was the appropriate time to engage in conversation with the City Council. A Council Study Session was organized to surface this discussion and late May.
The overall take ways from the Ad Hoc Committee and staff were:
1. The agreement largely aligns with the costs the Town in sharing with LALL and the Town's actual costs to maintain the baseball fields.
2. Any subsidy being provided by the Town for the baseball fields is small and there's a lot of subjectivity in how that's calculated. For example, if the Town were to convert the entire space to open park land, the water bill would still probably be close to what it is now. In that example, the league is offsetting an expense that would otherwise be borne 100% by the Town.
3. Alternative approaches were analysis and consider. Transitioning to an hourly rate approach based on the Field Use Policy, see attachment 3. As well as transitioning to a enrollment based fee, attractive but LALL but less attractive for the Town for budgeting purposes. After careful consideration it was deemed that the framework of the existing agreement was a superior approach and was working for both parties.
4. A potential cost savings area is water. The Town has a geological desktop study that was conducted in September 2022. The geologist recommended additional field investigation including site-specific hydrogeologic analysis and drilling a pilot for a maximum depth of 400 feet to determine the water table. The construction is in the CIP workplan, and construction is slated for FY24-25 paid for by ARPA funds.
Study Session
There was a Special City Council Study Session held on May 31, 2023, on Los Altos/Los Altos Hills Little League Agreement. During the meeting the Council received staff report and presentation, considered public comments and provided feedback relative to the future of Purissima Park in regard to the Los Altos/Los Altos Hills Little League Agreement.
There was lengthy discussion regarding the current use and popularity of the field. The
Staff Report
Little League Agreement
June 15, 2023 Page 5
direction staff received was to keep the same framework and renew the agreement for a three-year term, draft minutes can be found in attachment 4. In attachment 1, you will find the redlined Agreement and in attachment 2 a clean copy of the proposed Agreement. 2023 CITY COUNCIL STRATEGIC PRIORITIES:
The Los Altos/Los Altos Hills Little League contract renewal was outlined in the 2023 City Council Work Plan under the maintain quality of life and community charter to better leverage healthy relationships with community members and maintain rural atmosphere in Town.
ENVIRONMENTAL REVIEW:
The proposed project does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
The Parks division reflects Purissima Park and Edith Park expenses in the the Town’s operating budget. The proposed FY23-24 Parks division budget projects approximately $147,000 division spending, which does not include personnel or overhead. The budget estimates $45,000 in revenue from Little League in the charges for services, which results in the general fund support of $102,000.
ATTACHMENTS:
1. Redlined Agreement Town of Los Altos Hills and Los Altos/Los Altos Hills Little League (LL) regarding the use, maintenance, and improvement of playing field facilities owned by the Town.
2. Clean Copy Agreement Town of Los Altos Hills and Los Altos/Los Altos Hills Little League (LL) regarding the use, maintenance, and improvement of playing field facilities owned by the Town.
3. Field Use Policy
4. Draft Minutes from City Council Study Session May 31, 2023
5. Community Facilities Needs Assessment
AGREEMENT FOR USE, MAINTENANCE AND IMPROVEMENT BY
LOS ALTOS/LOS ALTOS HILLS LITTLE LEAGUE OF
PLAYING FIELD FACILITIES OWNED BY
THE TOWN OF LOS ALTOS HILLS
BY THIS AGREEMENT made and entered into on this July 1, 2023, (" Effective Date") by and between the TOWN OF LOS ALTOS HILLS, a municipal corporation (“ Town”) and LOS ALTOS AMERICAN LITTLE LEAGUE, INC. a California non- profit corporation dba Los Altos/ Los Altos Hills Little League (“ Little League”), in consideration of their mutual covenants, the parties hereto agree as follows:
I. Parties. The parties shall be Town and Little League.
II. Purpose. This agreement is intended solely to document Little League' s rights and obligations with respect to the premises ( as defined in Section III), to allow Town and Little League to provide the highest quality playing fields possible to Town residents, Little League activities and other users (including non-resident participants in organized youth sports leagues, school activities, informal recreational activities initiated by Town residents, etc.) and to allocate responsibility, authority and costs for maintenance and improvements.
III. Premises. The “ Premises” is a Town-owned parcel located at 27440 Purissima Road (as more specifically identified in Attachment 1). A portion of the Premises shall be defined as the “ Fields” and consist of: (a) the four baseball playing fields and baseball practice areas; ( b) the concession/ multipurpose building and access areas thereto; ( c) the public restroom building adjacent to the concession/multipurpose building ( d) baseball equipment storage sheds and access areas thereto; and ( e) the fences and backstops bordering the baseball playing fields and practice areas. For clarification, the “ Fields” exclude the other areas of the Premises that are not specified above.
IV. Terms and Conditions.
A. Term. The term of this agreement shall commence on the Effective Date and, unless terminated or renewed as provided herein, shall expire on June 30, 2026.
B. Renewal. This agreement shall automatically renew for successive three (3) year periods, unless written notice is provided by one party to the other no later than April 1 immediately preceding the then current expiration date.
C. Termination. Either party may terminate this agreement by providing not less than 180-day prior written notice. Such termination cannot affect the practice, game or postseason schedules that have been submitted by January 1 and/or March 15 and/or September 1. The monetary obligations of the parties, which have accrued prior to any termination, shall survive such termination.
2 D. Primary User.
1. In consideration for Little League' s agreement to share maintenance costs and its other covenants herein, Little League shall be the primary user of the Fields on a year- round basis without fees, costs, or other use charges payable to Town.
2. Little League will only be considered the Primary User for activities that are included on all schedules, including updates given to Town pursuant to Section IV E. Town shall have the ability to use or schedule Fields for other purposes, as long as such use does not materially interfere with the initially submitted schedules or any written updates that have been provided to Town, provided that such updates do not conflict with Town’ s scheduled activities that were based on the initially submitted or updated schedules.
E. Scheduling.
1. Little League will provide to Town proposed schedules of uses for each Field it intends to use for the then current year for tryouts and other preseason Little League activities by January 1 (or by the Effective Date for the first year of the term of this agreement); for games, practices and postseason activities by May 30; and for fall activities by September 1.
Furthermore, Little League shall provide the Town any updates to these schedules in written form only. Additionally, Little League shall designate private contact information for its then current Fields Commissioner by December 15.
2. Town shall schedule all other users during any time periods when there are no scheduled Little League activities. If Town schedules any event that causes damage or materially affects the condition of the Fields, in terms of Little League’ s activities, Town shall be solely responsible for any necessary field repairs. Town shall require any group scheduling an event to indemnify, defend and hold Town harmless and carry insurance to that effect during the event. Informal, non-scheduled use by residents of Town will continue to be encouraged, as long as such use does not interfere with scheduled usage or cause damage to Fields.
3. Field use priority is awarded on the following basis, subject to the provisions of IV.D.2.:
TYPE I: Programs and activities of the Town of Los Altos Hills TYPE II: Los Altos/Los Altos Hills Little League as per contractual agreement with the Town of Los Altos Hills
3 TYPE III: Los Altos Hills based non-profit organizations, including but not limited to youth and/ or adult athletic leagues, girl scouts and boy scouts, church groups, service clubs, civic associations, and Town Residents.
TYPE IV: Los Altos Hills based for-profit organizations.
TYPE V: Non- Los Altos Hills based non- profit organizations and private individuals, businesses, and organizations.
TYPE VI: Non-Los Altos Hills based for-profit businesses and organizations.
3. Any scheduling conflict that cannot be resolved by the parties shall be submitted to the City Council of Los Altos Hills for final resolution.
F. Water. Town and Little League shall work together to ensure adequate amounts of water are available to maintain all Fields in playable condition. Both parties recognize that water usage cannot exceed any allocations or violate other prohibitions imposed by the water purveyor, Town or State and that good water management and conservation practices shall be observed at all times. Town will ensure that watering is performed according to recommended policies of the Purissima Hills Water District, and any other governmental entity that may later exist with authority over such water use.
G. Maintenance.
1. Town shall maintain the Fields in a mutually agreed-upon, fully usable condition that adheres to general industry standards for baseball playing surfaces at all times, subject to water availability, except for those periods approved by Town to complete renovations or other modifications to the Fields. No renovations or modifications of the Fields may be conducted between January 10 and July 31 of each year, unless necessitated by an emergency or to remedy a hazardous condition. Further, Town shall use best efforts to provide Little League with as much advance notice as possible of said periods. Little League shall not be responsible for the cost of repairs of certain infrastructure systems within the Fields, specifically the irrigation systems and drainage systems. Repairs are considered to be those items beyond the scope of regular routine Fields maintenance.
2. A communication process shall be established wherein Little League’ s Field Commissioner shall be empowered to speak directly with the Town’ s designated representative to communicate the maintenance and improvement needs of the Fields.
4 3. Town shall be solely responsible for all costs of maintenance and repair of the parking lot, the public restroom building adjacent to the concession/ multipurpose building, landscaped areas including trees, public restrooms outside of the Fields, facility plumbing, electrical service up to and including the main service box and curbs.
4. Little League shall be solely responsible for all costs of maintenance and repair of the electronic scoreboards, removable bases, batting cages and other secured practice areas, Field storage boxes, sheds, the public address system and Little League owned equipment within the
concession/multipurpose building.
5. The responsibility for the items that are not included in either Section H.3 or Section H. 4 shall be included in the cost-sharing items as governed by Section I. 1. These items include the baseball playing and unsecured practice areas, concession/multipurpose building routine maintenance, janitorial service of the restroom building adjacent to the concession/multipurpose building, fencing and backstops surrounding the playing and unsecured practice areas, bleachers, dugouts, base anchors, and backstop pads. (Repairs to the concession/multipurposebuilding shall be decided between the parties on a case by case basis).
6. Should the parties be unable to reach an agreement on fiscal responsibility for any item not specifically addressed in this agreement, they may submit the disputed items to the City Council of Los Altos Hills for final resolution.
7. The parties agree that all dirt-skinned baseball playing areas will be reconditioned by a qualified contractor in late February or early March of each year. This minimum annual pre-season conditioning shall include tilling of the skinned surfaces, importing of sufficient infield materials to level out the skinned surfaces, compacting the skinned surfaces, and rebuilding the pitching mound areas with clay materials. At least once every five years, the agreed-upon scope of work will include rebuilding the home plate areas with clay materials and the painting of any wooden structures and backstops.
8. The parties shall also meet prior to February 1 of each calendar year to submit additional playing field maintenance/improvement requests for the upcoming season, and Town will use good faith efforts to complete all such additional work that is mutually agreed-upon prior to the upcoming game season.
H. Maintenance and Operations Costs.
1. Little League shall contribute to the costs of maintenance and operations identified in Sections IV.H.1, IV. H.5 and IV.H.7 on a cost-sharing basis.
5 For each Town fiscal year, Little League will contribute one dollar for every one dollar contributed by Town. Town, subject to the review process delineated in Section IV. J, shall have sole reasonable determination of justifiable expenses. Both parties agree to use good faith in making fiscal decisions that will not undermine the overall fiscal health of either entity. If Fields maintenance and operations expenditures reach an annual total of $ 95,000, not including utilities, the Town and Little League shall consider additional shared Fields maintenance and operation expenditures on a case by case basis under mutually acceptable terms.
2. Town shall pay, and not be reimbursed by Little League, for Fields’ maintenance and/ or repairs, which are necessary as a result of use by other Town authorized field users, that are outside the parameters of typical wear and tear from Little League use. The Little League shall be solely responsible for repair/maintenance necessitated by the gross negligence or willful misconduct of the Little League, its agents, or officers.
3. Town and Little League may agree to cost-share major infrastructure/ capital improvement projects on a case- by-case basis.
4. Town shall be solely responsible for the payment of all charges for garbage service. = Little League shall reimburse Town for 50% of the water utility and 50% of the electricity usage, however the Town accepts sole responsibility for the EV charging stations provided they are separately metered.
5. Little League shall reimburse Town for 25% of the restroom cleaning and supplies.
I. Payments. Little League will pay its share of maintenance and operation costs upon receipt of submitted invoices from the Town. On an annual basis the Town will submit these invoices to Little League for payment. Although not required by this Agreement, the Town may submit invoices to Little League on or around September 1 of each calendar year. Little League shall have a period of thirty 30) days from date of Town submittal to review these submitted invoices.
Immediately subsequent to review, Little League shall remit payment for all undisputed invoices to the Town. If there are any disputed invoices or disputed items contained therein, Little League and Town’s representatives shall meet within thirty (30) days after the initial review period and attempt to resolve the billing dispute. If the parties are not able to reach agreement on any remaining disputed items, these items shall be submitted by parties to the City Council of Los Altos Hills for final resolution.
J. Sublet. Little League shall not have the authority to rent or sublet any portion of the Premises. All Fields use, rentals and/or sublets may only be authorized by the City Manager or their designee and only in writing. Little League shall not require or suggest donations, gratuities, rental payments or fees for field use from
6 other field users. However, Little League shall be permitted to charge appropriate rental fees from Fields users who use Little League’ s equipment, including scoreboards, bases, balls, portable safety screens, field preparation tools and equipment, pitching machines, batting cages and other secured practice areas.
Little League is not required by this Agreement to rent any of its equipment.
Little League shall provide its equipment use rental fee schedule to Town on an annual basis. Little League shall provide written notification to the City Manager or their designee within 48 hours of any equipment rental to a third party. Town shall permit Little League to operate the concession/ multipurpose building during scheduled Little League Fields use or other use as expressly authorized in writing by the Town. Such an operation shall not be considered a sublet. All unaffixed items contained within the concession/multipurpose building that are not the property of the Town shall be the property and responsibility of Little League.
K. Modifications. Little League shall not make any modification, alteration, or improvement to the Premises without prior written consent by the City Manager or their designee. Consent shall not be unreasonably withheld, except that any dispute under this Section may be submitted to the City Council for final resolution. After completion of approved changes by Little League, Little League shall provide to Town approved as- built drawings, if applicable.
L. Improvements. All affixed improvements on the Premises, including but not limited to any affixed improvements constructed by Little League, are and shall remain the property of Town, even at the termination of this agreement.
M. Locks. Little League shall place no locks or other barriers to entry on any portion of Premises without prior approval by Town and provide Town copies of all keys or other entry mechanisms.
N. Conditional Use Permit. Little League agrees to abide by and ensure that all participants in its activities abide by all terms of Conditional Use Permit #58-04- CUP. Requests for changes to the Conditional Use Permit must be made during the annual review.
V. Hold Harmless. To the fullest extent allowed by law, Little League hereby releases and agrees to indemnify, defend and hold harmless Town, its officers, agents and employees from any all demands, claims or liability of any nature, which may arise out of or occur by reason of any act or omission on its part, or the part of any of its employees, contractors, subcontractors, agents or representatives use or their use of the Fields, including costs and reasonable attorney fees, in providing the defense to any claim arising therefrom, including any use of the Fields not allowed under this Agreement but sanctioned by the Little League, (including use of the Premises for purposes of accessing the Fields) all except to the extent the claim arises from the gross negligence or willful misconduct of the Town, its officers, agents or employees. Little League also agrees to require any contract with it contractors or subcontractors to contain a provision requiring that the contractor or subcontractor indemnify, defend and hold harmless Little League and Town and their officers, agents and employees from any and all demands, claims or
7 liability of any nature which may arise out of or occur by reason of any act of omission on the contractor or subcontractor’ s part, or the part of any of its employees, contractors, subcontractors, agents or representatives in furtherance of or related to the contract with Little League.
VI. Insurance.
1. General Liability Insurance. Little League shall also procure and maintain at all times during the term of this Agreement, General Liability Insurance covering Little League and Town for any liability arising out of the use of, or occurring in, on, or about the Fields. The policy shall be subject to a limit for each occurrence of at least two million dollars ($ 2,000,000) naming as an additional insured, Town and its officers, employees and agents. If a general aggregate limit is used, it shall be at least twice the required limit ($4,000,000). The Insurer(s) shall agree that its policy is Primary Insurance and that it shall be liable for the full amount of any loss up to and including the total limit of liability without right of contribution from any other insurance covering Town.
2. Inclusion of Town as an additional insured shall not in any way affect its rights with respect to any claim, demand, suit, or judgment made, brought or recovered against Little League. Said policy shall protect Little League and Town in the same manner as though a separate policy had been issued to each; but nothing in said policy shall operate to increase the Insurer’s liability as set forth in the policy beyond the amount or amounts shown or to which the Insurer would be liable if only one interest had been named as an insured.
3. Little League shall deliver to Town a Certificate of Insurance and endorsements which shall indicate compliance with the insurance requirements of this paragraph and shall stipulate that thirty ( 30) days advance written notice of cancellation or material change shall be given to Town.
4. Upon execution of this Agreement, and at all times during this Agreement, Town and Little League’ s contractors and subcontractors entering onto the Fields shall have in full force and effect, at their sole expense, for the joint benefit of the contractors, Little League and Town, liability insurance in which Town and Little League are named as additionally insured. The insurance required thereunder shall be in the amount of at least one million dollars ($ 1,000,000) combined limit for bodily injury and property damage, shall be carried by insurers authorized to transact business in California, and shall be primary as to Town and Little League and noncontributory with any insurance which may be carried by Town or Little League. The insurance policy shall have a 30-day notification to Town and
8 Little League before any change in the policy or cancellation. Little League shall keep a current certificate of insurance from its contractors and subcontractors on file with the Town at all times.
VII. Non-Discrimination. No discrimination shall be made in the employment of persons under this agreement because of race, color, national origin, age, ancestry, religion, sexual orientation, or sex of such person.
VIII. Interest of Little League. It is understood and agreed that this Agreement is not a contract of employment or partnership. At all times, Little League shall be deemed to be an independent contractor, and is not authorized to bind Town to any contracts or other obligations. In executing this agreement, Little League certifies that no one who has or will have any financial interest under this agreement is an officer or employee of Town.
IX. This Agreement shall not be assigned or transferred without the written consent of Town.
No changes or amendments of any kind are authorized without the written consent of Town’ s City Manager and shall not be effective unless agreed to in writing by both Town and Little League.
This agreement shall not become effective until its approval and execution by Town. In witness whereof, the parties have executed this agreement effective the day and year first written above.
Los Altos American Little League, Inc. dba
Los Altos/Los Altos Hills Little League Town of Los Altos Hills By: By:
President Mayor
Approved as to Form:
By:
City Attorney
Attest:
By:
City Clerk
Lori McKinney ( Jun 16, 2023 12:15 PDT)
Steve Mattas (Jun 19, 2023 11:12 PDT)
Steve Mattas
Linda G. Swan (Jun 22, 2023 14:04 PDT)
Linda G. Swan
Deborah Padovan (Jun 26, 2023 08:32 PDT)
Deborah Padovan
9 5385616.1
LAH - Little League Agreement 2023-2026
FINAL
Final Audit Report 2023- 06-16
Created: 2023- 06-16
By: Sarah Robustelli ( srobustelli@losaltoshills. ca.gov) Status: Signed
Transaction ID: CBJCHBCAABAAiGHxKjS2U7jxfWO9nBKhYORfmFh7ab6- LAH - Little League Agreement 2023-2026 FINAL" History
Document created by Sarah Robustelli ([email protected]) 2023- 06- 16 - 6:49:20 PM GMT
Document emailed to [email protected] for signature
2023- 06- 16 - 6:49:37 PM GMT
Email viewed by lmmckinney@yahoo. com
2023- 06- 16 - 7:11:55 PM GMT
Signer [email protected] entered name at signing as Lori McKinney 2023- 06- 16 - 7:15:44 PM GMT
Document e-signed by Lori McKinney ([email protected]) Signature Date: 2023- 06-16 - 7:15:46 PM GMT - Time Source: server Agreement completed.
2023- 06- 16 - 7:15:46 PM GMT
ITEM 8A
RESOLUTION 25- 22
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
REGARDING USE OF THE AMERICAN RESCUE PLAN ACT ( ARPA) FUNDS WHEREAS, on March 11, 2021 President Biden signed into law HR 1319, the American Rescue Plan Act of 2021 (" ARPA"), which provides financial assistance to individuals, business, and state and local government agencies to assist in the economic recovery from the COVID- 19 pandemic; and
WHEREAS, ARPA includes a provision entitled " Coronavirus State and Local Fiscal Recovery Funds (" LRF") that includes $ 350 billion in funding for state and local governments of which $ 65 billion is dedicated to local government agencies; and
WHEREAS, the provision in LRF provide flexibility for each government to meet local needs in four areas: 1) supporting public response to and economic impacts from the pandemic; 2) provide premium pay for essential workers; 3) replace lost public sector revenues; and 4) invest in water, wastewater and broadband infrastructure; and
WHEREAS, the Town of Los Altos Hills (" Town") is classified as a non -entitlement unit agency with the provisions of LRF and has been informed that its total allocation is $ 2, 014, 960 divided in two equal payments of $1, 007,480 with the first payment received on July 13, 2021; and WHEREEAS, the US Treasury Department (" Treasury") is responsible for administration and distribution of LRF funds and issued its Interim Final Rule ( 31 CFR Part 35, RIN 1505- AC77) on May 10, 2021, that establishes the provision for the use of the LRF funds; WHEREAS, the Town has identified the projects in the staff report on the uses ofthe ARPA funds received in July 2021 and the funds that will be distributed in July 2022; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills as follows:
1. The City Manager, or designee, is authorized to apply for and receive the Town' s allocation of LRF funds from the California Department of Finance.
2. The LRF funds received from Treasury shall be deposited into the Town' s funds and said funds will be tracked and reported in accordance with the provisions of ARPA and the Interim Final Rule.
3. The Town shall use the funds based on City Council direction as outlined in the staff report.
4.. The FY2021- 22 budget shall be amended to incorporate the first tranche revenues of 1, 007, 480 in a Special Revenue Fund ( Fund 019) and track expenses.
Resolution 24- 22 Page 1
ITEM 8A, Attachment 1
5. Approve the use of ARPA funds for second tranche revenues of $1, 007, 480 to be received in July 2022.
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th day of February 2022 by the following vote:
AYES: Tyson, Swan, Mok, Schmidt, Tankha
NOES: None
ABSTAIN: None
ABSENT: None
BY:
eorge Tysonkdayo
ATTEST:
Deborah Padovan, City Clerk
Resolution 24- 22 Page 2
RESOLUTION _____
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
REGARDING USE OF THE AMERICAN RESCUE PLAN ACT (ARPA) FUNDS WHEREAS, on March 11, 2021, President Biden signed into law HR 1319, the American Rescue Plan Act of 2021 (“ARPA”), which provides financial assistance to individuals, businesses, and state and local government agencies to assist in the economic recovery from the COVID-19 pandemic; and
WHEREAS, ARPA includes a provision entitled “Coronavirus State and Local Fiscal Recovery Funds program (“SLFRF”) that includes $350 billion in funding for state, territorial, local, and Tribal governments of which $65 billion is dedicated to local government agencies; and WHEREAS, the provision in SLFRF provide flexibility for each government to meet local needs in four areas: 1) supporting public response to public health impacts and negative economic impacts of the pandemic; 2) provide premium pay for essential workers; 3) replace lost public sector revenues; and 4) invest in water, wastewater, and broadband infrastructure; and WHEREAS, the Town of Los Altos Hills (“Town”) is classified as a non-entitlement unit agency with the provisions of SLFRF, was informed that its total allocation is $2,014,960, and that the allocation would be paid in two equal payments of $1,007,480. The first payment was received on July 13, 2021 and the second payment received on July 21, 2022; and WHEREAS, the U.S. Department of the Treasury (“Treasury”) is responsible for administration and distribution of SLFRF funds and issued its Interim Final Rule (31 CFR Part 35, RIN 1505- AC77) on May 10, 2021, that establishes provisions for the use of the SLFRF funds; and WHEREAS, the Town has identified and approved fourteen projects in previous staff reports that would provide the opportunity to use all of the ARPA funds received.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills as follows:
1. The City Manager, or designee, is authorized to apply for, receive, and file required reports on the Town’s allocation of ARPA - SLFRF funds.
2. The SLFRF funds received from Treasury shall be deposited into the Town’s funds and said funds will be tracked and reported in accordance with the provisions of ARPA and the Interim Final Rule.
3. The Town shall use the funds based on City Council direction as outlined in the staff report dated April 15, 2024.
4. As per the staff report dated April 15, 2024, Council directs staff to amend the approved project list to reflect COVID-related modifications to cubicles at Town facilities consistent with public health mandates and recommendations.
5. The FY 2023-2024 and FY 2024-2025 budgets shall be amended to incorporate and reflect funds being carried over from previously received but unspent funds and Special Revenue Fund (Fund 019) shall reflect this instruction.
ITEM 8A, Attachment 2
2 The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on 15th day of April 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY: _______________________________
Stan Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
2982 Scott Boulevard ➤ Santa Clara CA 95054 ➤ nextlevel.net Los Altos Hills Town Hall
26379 Fremont Rd
Los Altos Hills, CA 94022
Dear Mayor Mok, Vice Mayor Schmidt, Councilmembers, Technology Committee Members, and Staff,
We write with information regarding the expense and timeline of installing broadband internet facilities in Caltrans Right-Of-Way (ROW) under Interstate 280, and also regarding the form of RFP by which the Town might cause such an installation.
We are currently in discussions with multiple telecommunications companies each of whom holds a Certificate of Public Convenience and Necessity (CPCN) issued by the California Public Utilities Commission, in order that we might better understand the costs and timeline of any work in Caltrans ROW that might be performed under contract to us.
One highly-regarded CPCN holder has completed several projects in Caltrans ROW in the Bay Area, as well as in ROW controlled by the City and County of San Francisco and a number of smaller municipalities. Several of those projects were performed under contract to Fortune 20 companies. That CPCN holder has stated that Caltrans permit issuance usually takes 4-6 weeks. They estimate that the total time from the time we sign a contract with them to the time the project is complete and optical fiber is installed and usable would be 14 weeks in a 95% worst case scenario, including all design, permitting, and installation.
Those expectations are compatible with Caltrans’ statutory requirements. Section 671.5 (a) of the California Streets and Highways Code1requires that Caltrans either approve or deny an Encroachment Permit Application submittal within 60 calendar days of the date the submittal is determined to be complete. The Caltrans Strategic Management Plan, Goal 2, Stewardship and Efficiency, has identified a performance target to issue or deny 95% of Encroachment Permit Application submittals within 30 calendar days of the date the submittal is complete. 1 CA Sts & High Code Section 671.5 (last updated Aug. 19, 2023) https://california.public.law/codes/ca_sts_and_high_code_section_671.5 ITEM 8A, Supplement 1
We also wish to communicate context that is known to the Town’s Technology Committee but did not seem to be known to Council in its recent public deliberations. It is not necessary that the Town issue a construction RFP for those facilities. If the Town were to issue a construction RFP, the Town would be unlikely to obtain responses from any of the major dark fiber providers (Crown Castle, Zayo, Astound, etc.) since they are not construction companies.
Dark fiber providers build facilities that they own and subsequently lease to others. Similarly, a construction RFP may make it difficult for a potential respondent (such as Next Level Infrastructure, LLC) to obtain assistance from a CPCN holder with extensive experience in the use of Caltrans ROW, as a CPCN holder would typically own the facilities that they install (and may be legally required to own them under the terms of their CPCN).
Construction contracts impose significant administrative overhead on the Town, because funds are advanced before the finished product is complete, inspected, and tested. For that reason, the Town must diligently ensure that funds are being spent in ways that will lead to successful project completion.
We understand the Technology Committee to have left the door open to an RFP for a turnkey project followed by lease of fiber. In a turnkey lease, much of the contract value would be paid only after the completed work is inspected, tested, and potentially in use. The Town would contractually receive the use of its fibers for an extended time, in accord with usual industry practice.
We urge the Town to consider an RFP for a turnkey lease, as opposed to a construction RFP.
This would maximize the number of existing CPCN holders who could respond to, and otherwise cooperate with, the Town’s RFP, and it would minimize the administrative burden on the Town.
Sincerely,
Daniel Dulitz
General Manager
Next Level Infrastructure, LLC
[email protected]
1 Arika Miller
From: Arika Miller
Sent: Monday, April 15, 2024 10:34 AM
To: BCC - Rajiv Bhateja; Cody Einfalt
Cc: City Council
Subject: RE: Item 8.A Broadband
Received and will be placed in the agenda packet as a Supplement to ITEM 8A.
Best,
Arika Miller
From: Rajiv Bhateja
Sent: Monday, April 15, 2024 10:21 AM
To: Cody Einfalt <[email protected]>; Arika Miller <[email protected]> Cc: City Council <[email protected]>
Subject: Item 8.A Broadband
Respected Council Members and Staff,
[Staff: Please add this as a public comment to Item 8.A for today's Council Meeting.] The staff report by Trace Fuller on Item 8.A states (can't copy the text so using screenshot):
This statement is overly restrictive.
The Final Rules in the The Federal Register state:
Water, Sewer, and Broadband Infrastructure:
ITEM 8A, Supplement 2
2 The final rule significantly broadens eligible broadband infrastructure investments to address challenges with broadband access, affordability, and reliability, and adds additional eligible water and sewer infrastructure investments, including a broad range of lead remediation and stormwater management projects. Structure of the Supplementary Information In addition to this Introduction, this Supplementary Information is organized into four sections: (1) Eligible Uses, (2) Restrictions on Use, (3) Program Administration Provisions, and (4) Regulatory Analyses. The Eligible Uses section describes the standards to determine eligible uses of funds in each of the four eligible use categories: (1) Responding to the public health and negative economic impacts of the pandemic (which includes several subcategories) (2) Providing premium pay to essential workers (3) Providing government services to the extent of revenue loss due to the pandemic, and (4) Making necessary investments in water, sewer, and broadband infrastructure.
Treasury Response: The final rule maintains the interim final rule’s encouragement for recipients to prioritize support for broadband networks owned, operated by, or affiliated with local governments, nonprofits, and cooperatives, given that these networks have less pressure to generate profits and a commitment to serve entire communities.344 This encouragement provides flexibility for recipients to select providers that best fit their needs, while noting the critical role that networks owned, operated, or affiliated with local governments and community organizations can play in providing sufficient coverage, affordable access, or increased competition in the broadband sector.
Broadband Infrastructure
In the final rule, Treasury expands eligible areas for broadband investment by requiring that recipients invest in projects designed to provide service to households and businesses with an identified need for additional broadband investment, including increasing access to high-speed broadband, increasing the affordability of broadband services, and improving the reliability of broadband service.Treasury considered multiple alternatives when selecting this standard.
These rules allow the use of ARPA funds to improve reliability and increased access to broadband services and express preference for broadband owned or operated by non-profits, cooperatives and governments.
Yours, etc.,
Rajiv Bhateja
TOWN OF LOS ALTOS HILLS April 15, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR EL MONTE FIRE STATION UTILITY UNDERGROUNDING (RULE 20A)
PROJECT; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AUTHORIZING THE CITY MANAGER TO AWARD AND
EXECUTE A CONSTRUCTION CONTRACT TO THE LOWEST
RESPONSIBLE BIDDER NOT TO EXCEED $4,200,000, INCLUDING
CONTINGENCY FUND FOR POTENTIAL CHANGE ORDERS; AND
APPROVING THE FIRST AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH BELLECCI & ASSOCIATES TO INCLUDE
CONSTRUCTION MANAGEMENT SERVICES
FROM: WooJae Kim, Public Works Director/City Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council adopt a resolution (Attachment 1):
1. Approving the Plans and Specifications for the El Monte Fire Station Utility Undergrounding (Rule 20A) Project; and
2. Authorizing staff to advertise the project for a formal bid; and
3. Authorizing the City Manager to award a construction contract to the lowest responsible bidder not to exceed $4,200,000, including a contingency fund for potential change orders; and
4. Approving the First Amendment to the consultant services agreement with Bellecci & Associates to include construction management services for the project.
BACKGROUND:
In 1967, the California Public Utility Commission (CPUC) adopted an overhead utilities conversion program known as Electric Rule 20 to support utility undergrounding projects initiated by local communities. Since its creation, the Town has utilized the Rule 20 Program to complete utility underground projects at Byrne Preserve and Purissima Park.
Rule 20A underground program is a subset program that allows cities and counties to utilize Rule 20A work credits (funded by PG&E ratepayers) to fund overhead conversion projects at locally identified utility underground districts. On June 20, 2019, the City Council adopted Resolution No. 40-19 (Attachment 2) approving the formation of an Underground Utility District (UUD) around the El Monte Fire Station at El Monte Road, Elena Road, and Moody Road. Back in 2019, PG&E provided a preliminary cost estimate of $5 million to underground utilities within the UUD.
ITEM #8B Staff Report - SR & RES_El Monte UUD Rule 20A
Staff Report to City Council Page 2
Authorization to Bid El Monte Fire Station Undergrounding Project April 15, 2024
On June 20, 2020, the El Monte Fire Station Undergrounding Project was added to the Five-Year Capital Budget. In October 2020, Town hired Bellecci & Associates to prepare the undergrounding composite plans and to assist with the coordination with PG&E and other utility companies.
As of February 28, 2021, the Town had a Rule 20A work credit accrual balance of $304,871. On April 28, 2021, the City Council proceeded with the purchase and transfer of $4,323,712 Rule 20A credits from other jurisdictions (County of Mariposa, County of Trinity, and City of Willows) needed for the Town’s Rule 20A UUD project(s) for a negotiated amount of $2,012,240. The Town benefited by paying $0.45 to $0.50 for a $1 of Rule 20A credit.
With Rule 20A annual allocation accruals, the Town currently has a total of $4,656,261 work credit balance. To ensure that the El Monte Fire Station Utility Undergrounding Project is under the current Rule 20A credit balance, Phase 1 of the project was limited to include Elena Road, Moody Road, and approximately 400 feet of El Monte Road south of the Moody Road intersection (Attachment 3).
DISCUSSION:
For Rule 20A projects, the lead trenching agent/agency upfronts the design and construction costs of the joint trench infrastructure required for participating utility companies to pull and install their respective overhead facilities underground. The lead trenching agency is responsible for preparing the composite drawings, the joint trench plans and specifications, and the Form B document that reflects the cost breakdown of the joint trench for participating utility companies to reimburse the lead agency. Form B is a legally binding document that would be approved by participating utility companies.
For the El Monte Fire Station Utility Undergrounding Project, the Town is the lead trenching agency to better control and expedite the project timeline. The Town would be responsible for the construction of the joint trench for participating utility companies. PG&E, AT&T, and Comcast are the participating utility companies to occupy the joint trench. The Town is not one of the participating utility occupants of the joint trench due to high shared costs of the joint trench that meets strict utility standards. As participating utility companies, PG&E, AT&T and Comcast would reimburse the Town entirely for the design and construction of the joint trench per the cost breakdown in the Form B (Attachment 4) approved by participating companies. Here is a summary of the cost breakdown estimates in Form B, which will get updated with actual numbers from the lowest responsive bid for the project:
Cost Allocation Estimates
Joint Trench Cost Item PG&E AT&T Comcast Total
Joint Trench Construction $1,585,610 $1,089,298 $820,332 $3,495,240 Design Fee $84,154 $84,154 $84,154 $252,462
Town's Project Management $33,333 $33,333 $33,333 $99,999 Construction Management $157,177 $157,177 $157,177 $471,531
Staff Report to City Council Page 3
Authorization to Bid El Monte Fire Station Undergrounding Project April 15, 2024
Construction Contingency $143,622 $143,622 $143,622 $430,866 Total Joint Trench Cost $4,750,098
Rounded to $4751,000
PG&E AT&T Comcast
Total Joint Trench Cost Breakdown
for Reimbursements to the Town $2,003,900 $1,507,600 $1,238,700 Once the joint trench infrastructure has been constructed by the Town’s contractor, the utility companies would then underground their respective overhead facilities through the joint trench (overhead conversion). Not all costs related to the joint trench construction and overhead conversion are eligible to draw from the Rule 20A work credits. Only PG&E’s share of the joint trench and their cost for overhead conversion are eligible for Rule 20A work credits. AT&T and Comcast costs are covered through other programs such as the Communication Tariff Rule 32 and franchise agreements. PG&E has not provided an estimate for their undergrounding work. A cost assumption of $1.5 million is estimated for the PG&E overhead conversion work. Below is an estimate summary of how much Rule 20A work credits would be expended by the El Monte Fire Station Utility Undergrounding Project and work credit balance after the project:
PG&E’s Joint Trench Shared Cost $2,003,900
PG&E Undergrounding of Overhead Facilities
(Overhead Conversion) $1,500,000 (estimate)
Total Amount of Rule 20A Credit to be Used $3,503,900 (estimate) Current Rule 20A Work Credit Balance $4,656,261
Rule 20A Balance after the Project $1,152,361 (estimate) With the remaining Rule 20A work credits after Phase 1 of the El Monte Fire Station Undergrounding Project, which can be as much as $1.1 million, the Town should consider undergrounding the remainder of UUD or consider establishing another priority UUD to allocate the remaining work credits. With the recent CPUC ruling, most cities and counties are limited to their current Rule 20A work credits balance with no additional accruals or transfers of credits. Furthermore, Rule 20A projects would need to be completed before 2033, which is when the Rule 20A Program and credits are set to expire.
Project Plans and Specifications
The Plans and Specifications for the project have been completed for formal bid and are available for review on the Town’s website (https://www.losaltoshills.ca.gov/579/City-Council-MeetingDocuments). Once the Plans and Specifications for the project are approved by Council with the authorization to advertise the project for public bid, a Notice to Bidders will be published in the Los Altos Town Crier and posted on the Town's website. Staff will also send the Notice to Bidders to Builders Exchanges covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula Area, and the San Francisco Bay Area. Staff will also reach out to qualified contractors via telephone calls and emails to notify them of the project for bid.
Staff Report to City Council Page 4
Authorization to Bid El Monte Fire Station Undergrounding Project April 15, 2024
Public Outreach
Town staff has been coordinating potential service impacts from the project with Los Altos Hills County Fire District, Santa Clara County Fire, County Sheriff, Foothill College, Purissima Hills Water District, and GreenWaste. The Town also hosted a community outreach meeting on April 3 to inform residents of the upcoming UUD project. Community meeting notices were mailed to residents within a 500 feet radius of the project site, and meeting notice signs were posted along the project streets. The meeting was also advertised on the Town’s website and social media outlets.
Approximately 25 community members attended the meeting either in-person or via Zoom. Staff updated the participants regarding the project plans, timeline, and anticipated impacts. The presentation material shared at the community meeting is posted on the Town’s project webpage at https://www.losaltoshills.ca.gov/598/El-Monte-Fire-Station-Underground-Projec with an updated Frequently Asked Questions (FAQ) page. The following questions and comments were received from public members (with responses from the project team) at the community meeting:
- Residents outside the project limits asked whether their properties can be covered in the UUD project. (Town staff responded stating that other locations within the UUD can be considered for the next phase of the undergrounding project with remaining Rule 20A credits and as directed by the City Council. Town is primarily prioritizing emergency evaluation routes for utility undergrounding.)
- Project limits discrepancy in the project website maps. (Staff has updated maps in the project website to reflect correct project limits.)
- Could additional conduits be placed in the joint trench for future fiber projects? (The shared cost for occupying a joint trench is high due to strict design standards of utility companies and CPUC resulting in high construction costs. It would not be economical to include a conduit for future fiber since fiber can be installed at shallower depths for less the cost.) - Why not use directional boring for all joint trench for cost savings? (The joint trench is to be constructed using both open trench and directional boring methods. Since there are multiple utility conduits being installed, directional boring would not necessarily be the more feasible installation method.)
- How much of the roadway will be taken up by the joint trench? Can other utilities still be installed on the streets in the future? (The joint trench itself will be approximately 2.5 feet wide and kept to one edge of the roadway to minimize impacts and conflicts. There will be room for future utilities to be installed.)
- How can the utility undergrounding be expanded to the rest or other parts of the Town? (A utility undergrounding feasibility study was conducted. The cost to underground all utilities would not be feasible for the Town or for Town residents at this time. An underground assessment district can be established after an engineering study and through a ballot measure.)
- Who will pay for the private property service conversion to underground? (Currently, that will be covered and funded through this project. Utility companies may come back later requesting additional funds for certain service conversions. The Town will deal with that at that time.)
Staff Report to City Council Page 5
Authorization to Bid El Monte Fire Station Undergrounding Project April 15, 2024
- Why not install the electrical transformer enclosures above ground on a pad, which may require less maintenance? (PG&E specified the subsurface transformers. There are space restrictions due to the topography of the site requiring subsurface vaults and transformers.
For traffic safety, subsurface transformers are also preferred, especially near the edge of roadways.)
Construction Contract Award by City Manager
Once authorized by Council to advertise the project for bids, bids would be due by mid-May. Due to the posting schedule for Council Meeting agenda, the City Council’s award of the construction contract would be scheduled for the June 20th Council Meeting. Once a contract is awarded by Council, the execution of the agreement and review of pre-construction submittals from the contractor would take well over a month before construction can start. That means construction may not start until August 2024. The construction is anticipated to take six months to complete; however, construction duration can be extended with weather delays during the wet season.
To take full advantage of the summer construction season, staff is recommending that Council authorize the City Manager to award and execute the construction agreement with the lowest responsible bidder in an amount not to exceed $4,200,000, including contingency fund for potential change orders. To ascertain transparency, the Council’s Utility Underground Subcommittee would be involved in the award process with the City Manager. The authorization for the City Manager to award and execute a construction agreement would allow for construction to start as early as June or July to minimize construction activities during the wet season. The City Manager would report on the results of the bid and the contract award through the City Manager Weekly Updates and at the June 2024 Council meeting. Once authorized by Council, here is a tentative schedule for the utility undergrounding project:
SCHEDULE
Authorization to Bid April 15, 2024
Bids Open Mid-May 2024
City Manager Award and Contracting End of May 2024
Review contractor submittals June 2024
Begin Construction June/July 2024
Complete Joint Trench Construction December 2024
PG&E, AT&T, and Comcast Undergrounding December 2025
Amendment to Consultant Services Agreement for Construction Management For construction management, the Town would require the services of Bellecci & Associates (Bellecci) due to limited staff resources. The cost of construction management would be covered by Rule 20A credit and by other participating utility companies. With staff oversight, Bellecci would perform preconstruction activities to coordinate preconstruction meetings, review submittals including traffic control plans, document existing site conditions, facilitate public outreach and notifications, and fulfill biological survey permit requirements of the California Department of Fish and Wildlife. During construction, Bellecci will be responsible for assigning
Staff Report to City Council Page 6
Authorization to Bid El Monte Fire Station Undergrounding Project April 15, 2024
a resident engineer and an inspector for all construction activities related to the project. Bellecci would assist in facilitating weekly meetings with the contractor, public outreach, materials testing, and biological monitoring. They would perform construction administration services related to storm water pollution prevention, labor compliance, and construction accounting and documentation. The services would continue through the construction of the joint trench and undergrounding of the overhead facilities by PG&E, AT&T, and Comcast.
The original consultant services agreement for design is for an amount not to exceed $252,462.
Staff is recommending that the City Council approve the first amendment (Attachment 5) to the consultant services agreement with Bellecci to include construction management services for an additional amount not to exceed $471,532 for a new total contract amount of $723,994. The construction management services proposal from Bellecci dated August 2, 2024, is included in Attachment 5. Both design and construction management services would be reimbursed by the Town’s Rule 20A work credits through PG&E and by other participating utility companies.
Design and construction costs are itemized in Form B.
ENVIRONMENTAL REVIEW:
This action is a Class 1 categorical exemption per Article 19 (Categorical Exemptions) section 15301(b) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines for private and public owned utilities used to provide electric power or other public utility services. 2024-25 CITY COUNCIL WORK PLAN:
This action was identified on the 2024 City Council Work Plan under “Protect and Maintain Infrastructure” for Undergrounding Utilities – El Monte Rule 20A to finalize design and construction.
FISCAL IMPACT:
As indicated in Form B, the total cost estimate for the joint trench work for the El Monte Fire Station Utility Undergrounding Project is $4,751,000, which includes costs for design, construction management, Town’s encroachment permit, and contingencies.
The Town would need to upfront the construction costs from General Fund, until reimbursed by participating utility companies at 50% and 100% completion stages of the project. If possible, staff will request more frequent billing and reimbursements from utility companies to minimize fiscal impacts to the Town’s cash flow and interest revenue accrual.
ATTACHMENTS
1. Resolution
2. Resolution 40-19
3. Phase 1 Project Limits
4. Rule 20A Form B
5. First Amendment to Consultant Services Agreement with Bellecci & Associates
RESOLUTION NO. _______
RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS
APPROVING THE PLANS AND SPECIFICATIONS FOR EL MONTE FIRE STATION UTILITY UNDERGROUNDING (RULE 20A) PROJECT; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AUTHORIZING THE CITY
MANAGER TO AWARD AND EXECUTE A CONSTRUCTION CONTRACT TO THE LOWEST RESPONSIBLE BIDDER NOT TO EXCEED $4,200,000, INCLUDING CONTINGENCY FUND FOR POTENTIAL CHANGE ORDERS; AND APPROVING
THE FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
BELLECCI & ASSOCIATES TO INCLUDE CONSTRUCTION MANAGEMENT
SERVICES
WHEREAS, Rule 20A underground program allows cities and counties to utilize Rule 20A work credits to fund utility undergrounding projects at locally identified underground districts; and
WHEREAS, the City Council adopted Resolution No. 40-19 on June 20, 2019, approving the formation of an Underground Utility District (UUD) around the El Monte Fire Station; and WHEREAS, the El Monte Fire Station Undergrounding Project was added to the FiveYear Capital Budget on June 20, 2020, and Town hired Bellecci & Associates in October 2020 to prepare the undergrounding composite plans and to assist with the coordination with PG&E and other utility companies; and
WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, on April 28, 2021, the City Council proceeded with the purchase and transfer of $4,323,712 Rule 20A credits from other jurisdictions (County of Mariposa, County of Trinity, and City of Willows) for a negotiated amount of $2,012,240; and WHEREAS, with Rule 20A annual accruals, the Town currently has a total of $4,656,261 Rule 20A work credit balance that can be used on the El Monte Fire Station Utility Undergrounding Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby:
1. Approve the Plans and Specifications for the El Monte Fire Station Utility Undergrounding (Rule 20A) Project; and
2. Authorize staff to advertise the project for a formal bid; and
3. Authorize the City Manager to award a construction contract not to exceed $4,200,000 to the lowest responsible bidder, including a contingency fund for potential change orders; and
4. Approve the First Amendment to the consultant services agreement with Bellecci & Associates to include construction management services for the project.
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 15th day of April 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM #8B Attachment 1 - Resolution
RESOLUTION 40- 19
RESOLUTION OF THE CITY COUNCIL OF :THE TOWN OF LOS ALTOS HILLS
FOR THE FORMATION OF AN UNDERGROUND UTILITY DISTRICT IN THE
AREA AROUND THE EL MONTL FIDE STATION
WHEREAS, the California Public Utilities Commission ( CPUC) has authorized electric and telecommunication utilities to convert overhead utility lines and facilities to underground pursuant to Electric Rule 20 and Telecommunication Rule 32; and WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and counties to establish legislation authorizing the creation' of underground utility districts within which existing overhead electric distribution and telecommunication distribution and service facilities will be converted to underground; and
WHEREAS, the Town of Los Altos Hills, has adopted an ordinance, codified as Chapter 3 UNDERGROUND UTILITY DISTRICTS under Title 7 Public Works in the Town of Los Altos Hills Municipal Code, authorizing the City Council to designate -areas within which all existing overhead. poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and WHEREAS, the Town in consultation with the Los Altos Hills County Fire District ( Fire District) has determined that the public necessity, health, safety, or welfare requires undergrounding the existing overhead utilities and removal of the utility poles in the area around the El Monte Fire Station. would allow the Town to maintain an unobstructed emergency route that would otherwise be blocked if the roadways were blocked by fallen utility poles; and
WHEREAS, the Director ofPublic Works for the Town, -of Los Altos Hills has consulted with the affected public utilities and such utilities have agreed that the proposed underground conversion district, designated an Underground Utility District in the area around the El Monte Fire Station and more particularly described in Exhibit A attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC, to wit, That the street or road or right- of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, and That the street or road or right-of-way is considered an arterial street or major collector as - defined in the Governor' s Office of Planning and Research General Plan Guidelines, and
WHEREAS, each year the Town. of Los Altos Hills is notified by PG& E regarding the allocation of work credits for conversion of overhead electric distribution lines and facilities to underground, known as Rule 20A allocations; and
Resolution 40- 19 Page 1
ITEM #8B Attachment 2 - Resolution 40-19
WHEREAS, the Director of Public Works for Town of Los Altos Hills has consulted with PG& E and determined that the City has accumulated Rule 20A work credits and PG& E has agreed that the City may borrow against future credits as part of the funding required for the proposed overhead to underground conversion project; and .
WHEREAS, the Town of Los Altos Hills and the affected utilities have agreed that each utility shall complete the engineering of their respective portion of the Overhead to Underground Utility Conversion Project in the area around the El Monte Fire Station; and WHEREAS, the Town of Los Altos Hills and the affected utilities have agreed that PG& E shall be responsible for preparation of the trench profile and composite drawings and that PG& E shall be designated as " trench lead" to manage trenching, installation of substructures, and pavement restoration and such other work; and
WHEREAS, the City Council of the Town of Los Altos Hills has now received the report from the Director ofPublic Works recommending that the area identified in Exhibit A should. be designated as an underground utility district within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and
WHEREAS, upon the recommendation of the Director of Public Works, the City Council of the Town of Los Altos Hills has determined that the proposed Underground Utility District in the area around the El Monte Fire Station is categorically exempt from environmental review pursuant to the California Environmental Quality Act; and WHEREAS, the Town of Los Altos Hills has notified all affected property owners within the proposed Underground Utility District in the area around the El Monte Fire Station and inviting same to attend a public hearing to discuss formation of the proposed district; and WHEREAS, the City Council of the Town of Los Altos Hills held public hearings at which time the Council did receive and consider the recommendation of the Director of Public Works and did hear any and- all objections or protests that were raised by the owners of property Within the. above described district pertaining to designating this area an underground utility district;
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does RESOLVE as follows:
SECTION 1. The public interest requires the removal of all existing utility poles, excepting those poles supporting streetlights or traffic signals, if applicable, overhead wires and associated overhead structures and installation of underground wires and facilities for supplying electric power, communication, or similar associated services within the areas as shown in Exhibit A, attached hereto, with such area being designated as the Underground Utility District in the area around the El Monte Fire Station; and Resolution 40- 19 Page . 2
SECTION 2. That the utility companies, cable television services and other affected services shall commence work on installation of underground facility installation in Underground Utility District in the area around the El Monte Fire Station and that as each phase ofthe project is complete and ready for conversion from overhead to underground utility facilities, all fronting property owners shall be notified, of the schedule for conversion of utility service lines; and
SECTION 3. The electric utility shall use the underground conversion allocation computed pursuant to decisions of the California Public Utilities Commission for the purpose of providing to each premises requiring it in an Underground Utility District in the area around the El Monte Fire Station a maximum of one hundred feet of individual electric service trenching and conductor ( as well as backfill, paving and conduit, if required) and each other serving utility shall provide service trenching and conductor in accordance with its rules and tariffs on file with the California Public Utilities Commission or as. required by its Franchise Agreement with the Town of Los Altos Hills, and
SECTION 4. The electric utility shall use said underground conversion allowance allocation, up to a maximum amount of $1500 per service entrance excluding permit fees, for the conversion of electric service panels to accept underground service in the Underground Utility District in the area around the El Monte Fire Station, and each property owner shall be financially responsible for any and all costs not covered by the electric utility for the installation and maintenance of the conduit and termination box located on, under or within any structure on the premises served pursuant to Section 7- 3. 09 of the Los Altos Hills Municipal Code; and
SECTION 5. That upon notification as specified in Section 2, all property owners in an Underground Utility District in the area around the E1 Monte Fire Station shall have underground electrical entrance facilities installed and inspected pursuant to the Town of Los Altos Hills Electrical Code and Chapter 3 UNDERGROUND UTILITY DISTRICTS under Title 7 Public Works in the Town of Los Altos Hills Municipal Code; and SECTION 6. That upon completion of the underground distribution system, the electrical utility is authorized to discontinue overhead electric service in the Underground Utility District; and
SECTION 7. That once all services have been converted from overhead to underground, the utility companies, cable television services and other affected services shall remove all poles ( except as specified above) and associated overhead facilities in an Underground Utility District in the area around the El Monte Fire Station, by approximately December 31, 2027.
The above and foregoing Resolution was passed and adopted by the City Council ofthe Town of Los Altos Hills at a regular meeting held on the 20th day of June 2019 by the following vote:
Resolution 40- 19 Page 3
AYES: Spreen, Wu, Corrigan, Tankha, Tyson
NOES: None
ABSTAIN: None
ABSENT: None
BY:
ger Spr en, Mayor
ATTEST:
Deborah Padovan, City Clerk
Resolution 40- 19 Page 4
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Resolution 40- 19 Page 5
ITEM #8B Attachment 3 - Phase 1 Project Limits
6" 4" 3" 5" 3" 4" 2" 4" 2" $ $ % $ % $ % $
D1 137 27 36 1 1 1 3 1 1 $320.00 $35,715 44% $15,784 33% $11,684 23% $8,247 D2 62 27 36 1 1 1 3 1 1 2 $360.00 $18,290 42% $7,642 35% $6,322 24% $4,326 D3 17 21 29 1 1 2 1 1 1 $306.00 $4,097 46% $1,883 30% $1,230 24% $984 D4 91 21 32 1 1 2 1 1 $311.00 $22,386 48% $10,718 27% $6,067 25% $5,601 E1 49 27 36 1 1 1 5 2 2 $360.00 $14,455 43% $6,235 38% $5,554 18% $2,666 E2 21 27 32 1 1 1 2 1 1 1 $352.00 $6,027 46% $2,770 30% $1,809 24% $1,447 H1 15 27 32 1 1 1 1 2 $352.00 $4,305 64% $2,749 0% $0 36% $1,556 H2 15 18 32 1 1 1 1 $302.00 $3,555 66% $2,335 0% $0 34% $1,220 K1 455 27 32 1 3 1 1 $352.00 $141,505 44% $62,536 33% $46,292 23% $32,677 K2 488 27 32 1 1 3 1 1 $352.00 $140,056 36% $50,958 37% $52,230 26% $36,868 K3 292 27 36 1 2 4 1 1 $360.00 $86,140 42% $36,480 37% $31,602 21% $18,058 K4 252 27 32 1 2 3 1 1 $352.00 $72,324 46% $32,930 32% $23,093 23% $16,301 K5 349 21 32 1 1 2 1 1 $311.00 $85,854 40% $34,242 31% $26,838 29% $24,774 K6 52 21 29 1 2 1 1 $306.00 $12,532 38% $4,762 32% $4,010 30% $3,760 K7 201 21 32 1 2 1 1 $311.00 $48,211 38% $18,320 32% $15,428 30% $14,463 K8 20 27 36 1 1 5 2 2 $360.00 $6,615 31% $2,048 47% $3,086 22% $1,481 K9 5 24 32 1 3 1 $326.00 $1,630 35% $571 38% $619 27% $440 K10 34 24 32 1 4 1 1 $326.00 $10,434 35% $3,637 40% $4,166 25% $2,631 FORM "B" Estimate - TOWN OF LOS ALTOS HILLS - SANTA CLARA COUNTY, CA (Revised April 8, 2024) JOINT TRENCHES - Various Trench Sections (including Trench)
COST ALLOCATION
Trench Section
A*, Joint
Trench Height
(in) per detail
on Sheet 3 PG&E
Per Foot Trench
Cost
Comcast
PGE-Primary
PGESecond
ary
PGE-Service
AT&T COMCAST
Total Trench Cost
AT&T
T C
Trench
Length (ft)
B*, Joint
Trench Width
(in) per detail
on Sheet 3
K11 9 24 32 1 1 2 1 1 1 $200.00 $1,215 38% $462 34% $418 28% $335 K12 19 21 32 2 1 2 1 1 $311.00 $4,544 52% $2,351 25% $1,141 23% $1,053 K15 10 24 32 1 1 4 1 1 $326.00 $1,895 35% $661 40% $757 25% $478 L1 90 18 13 1 1 $284.00 $24,195 100% $24,195 0% $0 0% $0 N1 39 18 29 1 1 $297.00 $9,048 51% $4,614 49% $4,434 0% $0 N2 9 27 32 1 1 5 $352.00 $2,583 43% $1,120 57% $1,463 0% $0 O1 100 18 32 1 1 1 $302.00 $24,285 56% $13,600 0% $0 44% $10,685 P1 114 18 13 1 $284.00 $28,931 100% $28,931 0% $0 0% $0 P2 224 18 15 1 $285.00 $52,790 100% $52,790 0% $0 0% $0 P3 125 21 15 1 1 $294.00 $32,265 100% $32,265 0% $0 0% $0 P4 55 27 15 1 2 $335.00 $15,435 100% $15,435 0% $0 0% $0 P5 10 21 23 2 1 $299.00 $2,925 100% $2,925 0% $0 0% $0
T1 25 27 28 1 3 1 1 $346.00 $7,025 30% $2,108 41% $2,880 29% $2,037 U1 7 18 12 2 1 $284.00 $1,663 100% $1,663 0% $0 0% $0
U2 15 18 12 1 1 $284.00 $3,870 100% $3,870 0% $0 0% $0
X1 108 18 12 1 $284.00 $26,447 100% $26,447 0% $0 0% $0 Y1 7 18 12 3 1 1 $284.00 $1,988 50% $999 25% $495 25% $495 Y2 503 18 12 1 1 1 $284.00 $130,697 34% $44,437 33% $43,130 33% $43,130 Z1 193 18 26 1 1 $293.00 $44,004 51% $22,442 49% $21,562 0% $0 AB1 62 18 12 1 $284.00 $16,113 100% $16,113 0% $0 0% $0 AB2 48 18 14 1 $285.00 $12,575 100% $12,575 0% $0 0% $0 AC1 80 18 11 1 1 $284.00 $21,420 0% $0 50% $10,710 50% $10,710 AC3 139 27 13 3 1 1 $334.00 $37,391 0% $0 59% $21,919 41% $15,472 AC4 22 21 13 2 1 1 $293.00 $5,016 0% $0 52% $2,608 48% $2,408
AC5 21 27 13 4 1 1 $334.00 $5,779 0% $0 59% $3,388 41% $2,391 AC6 19 27 13 2 1 1 1 $200.00 $2,565 0% $0 56% $1,425 44% $1,140 AD1 65 18 13 3 $284.00 $17,225 0% $0 100% $17,225 0% $0 AD2 20 21 13 3 1 $293.00 $5,860 0% $0 100% $5,860 0% $0 AD3 27 18 11 1 $284.00 $7,668 0% $0 100% $7,668 0% $0
AD4 16 24 13 4 $309.00 $4,944 0% $0 100% $4,944 0% $0
AD5 4 18 13 1 $284.00 $1,136 0% $0 100% $1,136 0% $0
AD6 69 18 13 2 $284.00 $18,101 0% $0 100% $18,101 0% $0 AD7 8 18 22 8 $289.00 $1,922 0% $0 100% $1,922 0% $0
AD8 32 18 22 2 1 $200.00 $5,490 0% $0 100% $5,490 0% $0 AE1 16 18 13 2 2 $284.00 $4,544 0% $0 0% $0 100% $4,544 AE2 82 18 13 1 1 $284.00 $20,558 0% $0 0% $0 100% $20,558 AE3 63 18 11 1 $284.00 $16,137 0% $0 0% $0 100% $16,137 AE4 11 18 13 1 $284.00 $2,409 0% $0 0% $0 100% $2,409
AE5 16 18 11 2 $284.00 $4,284 0% $0 0% $0 100% $4,284
Subtotal 5,037 $1,341,073 $606,602 $418,705 $315,766
6" 4" 3" 5" 3" 4" 2" 4" 2" $ $ % $ % $ % $
D1 125 27 30.62 1 1 1 3 1 1 $65.00 $8,125 33% $2,708 33% $2,708 33% $2,708 D2 62 27 15.19 1 1 1 3 1 1 2 $65.00 $4,030 33% $1,343 33% $1,343 33% $1,343 D3 17 21 3.67 1 1 2 1 1 1 $65.00 $1,105 33% $368 33% $368 33% $368 D4 91 21 19.67 1 1 2 1 1 $65.00 $5,915 33% $1,972 33% $1,972 33% $1,972 E1 49 27 12.00 1 1 1 5 2 2 $65.00 $3,185 33% $1,062 33% $1,062 33% $1,062 E2 21 27 5.14 1 1 1 2 1 1 $65.00 $1,365 33% $455 33% $455 33% $455 H1 15 27 3.67 1 1 1 1 2 $65.00 $975 33% $325 33% $325 33% $325 H2 15 18 3.03 1 1 1 1 $65.00 $975 33% $325 33% $325 33% $325 K1 287 27 70.31 1 3 1 1 $65.00 $18,655 33% $6,218 33% $6,218 33% $6,218 K2 488 27 119.55 1 1 3 1 1 $65.00 $31,720 33% $10,573 33% $10,573 33% $10,573 K3 292 27 71.53 1 2 4 1 1 $65.00 $18,980 33% $6,327 33% $6,327 33% $6,327 K4 252 27 61.73 1 2 3 1 1 $65.00 $16,380 33% $5,460 33% $5,460 33% $5,460 K5 349 21 75.44 1 1 2 1 1 $65.00 $22,685 33% $7,562 33% $7,562 33% $7,562 K6 52 21 11.24 1 2 1 1 $65.00 $3,380 33% $1,127 33% $1,127 33% $1,127 K7 220 21 47.55 1 2 1 1 $65.00 $14,300 33% $4,767 33% $4,767 33% $4,767 K8 9 27 2.20 1 1 5 2 2 $65.00 $585 33% $195 33% $195 33% $195 K9 0 24 0.00 1 3 1 $65.00 $0 33% $0 33% $0 33% $0
K10 10 24 2.31 1 4 1 1 $65.00 $650 33% $217 33% $217 33% $217 K11 9 24 2.08 1 1 2 1 1 1 $65.00 $585 33% $195 33% $195 33% $193
T C PG&E AT&T COMCAST
Trench Section Trench
Length (ft)
B*, Joint
Trench Width
(in) per detail
on Sheet 3
Asphalt
Volume (tons)
PGE-Primary
PGESecond
ary
PGE-Service
AT&T Comcast
JOINT TRENCH SURFACE RESTORATION
Cost per LF Total Trench Cost
COST ALLOCATION
K12 19 21 4.11 2 1 2 1 1 $65.00 $1,235 33% $412 33% $412 33% $412 K15 10 24 2.31 1 1 4 1 1 $65.00 $650 33% $217 33% $217 33% $217 L1 21 18 4.24 1 1 $65.00 $1,365 100% $1,365 0% $0 0% $0 N1 39 18 7.87 1 1 $65.00 $2,535 50% $1,268 50% $1,268 0% $0 N2 9 27 2.20 1 1 5 $65.00 $585 50% $293 50% $293 0% $0
O1 91 18 18.36 1 1 1 $65.00 $5,915 50% $2,958 0% $0 50% $2,958 P1 53 18 10.69 1 $65.00 $3,445 100% $3,445 0% $0 0% $0
P2 170 18 34.30 1 $65.00 $11,050 100% $11,050 0% $0 0% $0 P3 69 21 14.91 1 1 $65.00 $4,485 100% $4,485 0% $0 0% $0 P4 46 27 11.27 1 2 $65.00 $2,990 100% $2,990 0% $0 0% $0 P5 1 21 0.22 2 1 $65.00 $65 100% $65 0% $0 0% $0
T1 25 27 6.12 1 3 1 1 $65.00 $1,625 33% $542 33% $542 33% $542 U1 5 18 1.01 2 1 $65.00 $325 100% $325 0% $0 0% $0
U2 6 18 1.21 1 1 $65.00 $390 100% $390 0% $0 0% $0
X1 65 18 13.11 1 $65.00 $4,225 100% $4,225 0% $0 0% $0
Y1 0 18 0.00 3 1 1 $65.00 $0 33% $0 33% $0 33% $0
Y2 187 18 37.73 1 1 1 $65.00 $12,155 33% $4,052 33% $4,052 33% $4,052 Z1 193 18 38.94 1 1 $65.00 $12,545 50% $6,273 50% $6,273 0% $0 AB1 23 18 4.64 1 $65.00 $1,495 100% $1,495 0% $0 0% $0
AB2 17 18 3.43 1 $65.00 $1,105 100% $1,105 0% $0 0% $0
AC1 20 18 4.03 1 1 $65.00 $1,300 0% $0 50% $650 50% $650 AC3 139 27 34.05 3 1 1 $65.00 $9,035 0% $0 50% $4,518 50% $4,518 AC4 22 21 4.76 2 1 1 $65.00 $1,430 0% $0 50% $715 50% $715 AC5 21 27 5.14 4 1 1 $65.00 $1,365 0% $0 50% $683 50% $683
AC6 19 27 4.65 2 1 1 1 $65.00 $1,235 0% $0 50% $618 50% $618 AD1 19 18 3.83 3 $65.00 $1,235 0% $0 100% $1,235 0% $0
AD2 0 21 0.00 3 1 $65.00 $0 0% $0 100% $0 0% $0
AD3 0 18 0.00 1 $65.00 $0 0% $0 100% $0 0% $0
AD4 0 24 0.00 4 $65.00 $0 0% $0 100% $0 0% $0
AD5 0 18 0.00 1 $65.00 $0 0% $0 100% $0 0% $0
AD6 23 18 4.64 2 $65.00 $1,495 0% $0 100% $1,495 0% $0
AD7 6 18 1.21 8 $65.00 $390 0% $0 100% $390 0% $0
AD8 14 18 2.82 2 1 $65.00 $910 0% $0 100% $910 0% $0
AE1 0 18 0.00 2 2 $65.00 $0 0% $0 0% $0 100% $0
AE2 42 18 8.47 1 1 $65.00 $2,730 0% $0 0% $0 100% $2,730 AE3 27 18 5.45 1 $65.00 $1,755 0% $0 0% $0 100% $1,755
AE4 11 18 2.22 1 $65.00 $715 0% $0 0% $0 100% $715
AE5 4 18 0.81 2 $65.00 $260 0% $0 0% $0 100% $260
Subtotal 3,779 $245,635 $98,150 $75,465 $72,018
Item Quantity (LF) Unit Cost Total
PG&E - 6" 3,042 $30 $91,260
PG&E - 4" 2,867 $20 $57,340
PG&E - 3" 782 $20 $15,640
PG&E - 5" 97 $30 $2,910
PG&E - 3" 629 $20 $12,580
AT&T - 4" 8,735 $20 $174,700
AT&T - 2" 990 $20 $19,800
COMCAST - 4" 3,113 $10 $31,130
COMCAST - 2" 3,859 $10 $38,590
24,114 $443,950
Utility Quantity (EA) Unit Cost Total
PG&E 10 $3,500 $35,000
PG&E 1 $3,800 $3,800
PG&E 4 $21,000 $84,000
PG&E 1 $25,000 $25,000
PG&E 6 $25,000 $150,000
PG&E 2 $30,000 $60,000
AT&T 2 $5,500 $11,000
AT&T 5 $5,800 $29,000
Comcast 6 $1,600 $9,600
PG&E 8 $2,500 $20,000
AT&T 3 $2,500 $7,500
Comcast 4 $2,500 $10,000
$444,900
Subtotal
$377,800 $47,500
PG&E AT&T
$7,500
#2 Secondary 17" x 30" x 18"D
#7 Primary 4½' x 8½' x 6'D
$84,000
CONDUIT
COMCAST
$69,720
#6 Primary 4' x 6½' x 6'D
$3,800
$150,000
$29,000
3' x 5' x 4'
Connect PG&E Conduit to Pole / Tie-in location
Connect Comcast Conduit to Pole / Tie-in location
Connect AT&T Conduit to Pole / Tie-in location
Subtotal
$11,000
4' x 6.5' x 4'
$179,730 $194,500
Vault Type
#3 Secondary 24" x 36" x 26"D
INSTALL CONDUIT FURNISHED BY COMCAST $38,590
FURNISH AND INSTALL CONDUIT (SECONDARY) $15,640
FURNISH AND INSTALL CONDUIT (SERVICE) $12,580
FURNISH AND INSTALL CONDUIT
$2,910
FURNISH AND INSTALL CONDUIT (PRIMARY) $57,340
PG&E AT&T
FURNISH AND INSTALL CONDUIT (PRIMARY) $91,260
$19,600
"B44" Install Vault furnished by Comcast $9,600
COMCAST
Description
FURNISH AND INSTALL CONDUIT (SERVICE)
VAULTS
$35,000
Full Traffic-Rated #7 Primary 4½' x 8½' x 6'D $60,000
INSTALL CONDUIT FURNISHED BY COMCAST $31,130
$10,000
$174,700
FURNISH AND INSTALL CONDUIT $19,800
Full Traffic-Rated #6 Primary 4' x 6½' x 6'D $25,000
$20,000
Quantity (EA) Unit Cost Total Quantity
(EA) Unit Cost Total
$8,000 $8,000 1 $8,000 $8,000
$18,000 $18,000 1 $18,000 $18,000
$14,900 $44,700 2 $14,900 $29,800
$70,700 $55,800
Quantity (LS) Unit Cost Total
3 $5,000 15,000
3 $12,000 36,000
51,000
Quantity (LS) Unit Cost Total
1 $160,000 160,000
1 $150,000 150,000
1 $170,027 170,027
1 $25,000 25,000
1 $35,000 35,000
1 $73,257 73,257
1 $18,000 18,000
1 $150,000 150,000
1 $15,000 15,000
1 $5,000 5,000
801,284
Subtotal
Bore Pit $12,000 $12,000 $12,000
PIT EXCAVATIONS
$56,676 $56,676
Compliance with California Department of Fish and Wildlife (CDFW) Permit Requirements $8,333 $8,333 $8,333 $0 $0 $5,000
Construction Total $3,495,240
$270,428
Retaining Wall $50,000 $50,000 $50,000
Service Conversion (5 ea) $5,000 $5,000 $5,000
Storm Water Pollution Prevention and Implementation $11,667 $11,667 $11,667 Microsurfacing (86,185 SF)
Signing and Striping
COMCAST
Receiving Pit
MISCELLANEOUS
Item Description
Traffic Control System
Mobilization (5% Max) $53,333 $53,333 $53,333
Subtotal $17,000 $17,000 $17,000
Town Encroachment Permits $56,676
Item Description PG&E AT&T
Directional Boring for Joint Trench Under Culvert 1 $14,900 $14,900 3 1 $18,000
$40,900
DIRECTIONAL BORING
Directional Boring for Service Under Adobe Creek (12264 Tepa Way) AT&T
$5,000 $5,000 $5,000
Item Description PG&E Comcast
Quantity (EA)
$18,000
1 Directional Boring for Service Under Adobe Creek (12254 Tepa Way) 1 1 Unit Cost
$8,000
Total
$8,000
$24,419 $24,419
$6,000 $6,000 $6,000
Subtotal
FORM B CONSTRUCTION TOTAL
$265,428
$24,419
Comcast Meter
PG&E AT&T COMCAST
$265,428
$50,000 $50,000 $50,000
Quantity (LS) Unit Cost Total
1 $252,462 $252,462
1 $99,999 $99,999
1 $471,531 $471,531
1 $430,866 $430,866
1,254,858
PG&E: DATE
AT&T: DATE
COMCAST: DATE
TOWN OF LOS ALTOS HILLS: DATE
COST BREAKDOWN
$418,286 $418,286
Item Description
SOFT COST
PG&E AT&T
Construction Contingency
Subtotal
$143,622 $143,622
Construction Management $157,177 $157,177 $157,177
Project Management $33,333 $33,333 $33,333
COMCAST
$84,154
FORM APPROVAL:
FORM B - TOTAL COST
JT Form B Total $4,751,000
$418,286
$84,154 $84,154
$143,622
* Wiring cost by utility companies is not included in this estimate.
COMCAST
$2,003,900 $1,507,600
PG&E AT&T
$1,238,700
Design Fee
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND
BELLECCI & ASSOCIATES
THIS AMENDMENT NO. 1 TO THE SERVICES AGREEMENT is made at Los Altos Hills, California, as of ____________, 2024, by and between THE TOWN OF LOS ALTOS HILLS (“Town”), a municipal corporation, and BELLECCI & ASSOCIATES (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On October 16, 2020, Town and Consultant entered that certain Services Agreement (“Agreement”) whereby Consultant agreed to provide civil engineering design services to the Town for the Underground Utility District in the area around the El Monte Fire Station. A true and correct copy of the Agreement and its exhibits is attached as Attachment A.
B. Town and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Town and Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary.
2. Extension of Contract Term. The Term of Services identified in Section 1.1 of the Agreement is hereby modified as follows: The Agreement shall be terminated with the completion of SCOPE OF WORK of the original Agreement and Amendment No. 1 for Construction Management services (Attachment B) or by December 31, 2026, whichever is sooner.
3. Compensation. The compensation specified in Section 2 of the Agreement is hereby modified as follows: Town hereby agrees to pay Consultant a sum not to exceed $723,994, notwithstanding any contrary indications that may be contained in the original agreement and the Consultant’s construction management services proposal dated April 2, 2024 (Attachment B) to be performed and reimbursed costs incurred under this Agreement.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE]
ITEM #8B Attachment 5A - Agreement Amendment No. 1_Bellecci
Dated:
TOWN OF LOS ALTOS HILLS BELLECCI & ASSOCIATES
By:
Peter Pirnejad, City Manager
By:
Daniel Leary, Principal in Charge
Approved as to Form:
By:
City Attorney
Attested:
By:
City Clerk
CONSULTING SERVICES AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND
BELLECCI & ASSOCIATES
THIS AGREEMENT for consulting services is made by and between the Town of Los Altos Hills To n") and Bellecci & Associates (" Consultant") ( together sometimes referred to as the " Parties") as of 7 4f 15- 2020 ( the " Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to Town the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1. 1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2023, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the Town' s right to terminate the Agreement, as referenced in Section 8.
1. 2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.
1. 3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Town, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from Town of such desire of Town, reassign such person or persons.
1. 4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1. 1 above and to satisfy Consultant's obligations hereunder.
1. 5 Public Works Requirements. Because the services described in Exhibit A include " work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work," the services constitute a public works within the definition of Section 1720( a)( 1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the Labor Code applicable to public works, to the extent set forth in Exhibit C.
Section 2. COMPENSATION. Town hereby agrees to pay Consultant a sum not to exceed 252, 462. 00, notwithstanding any contrary indications that may be contained in Consultant' s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant' s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. Town shall pay Consultant for services rendered pursuant to Consulting Services Agreement between
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this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from Town to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Town in the manner specified herein. Except as specifically authorized by Town in writing, Consultant shall not bill Town for duplicate services performed by more than one person.
Consultant and Town acknowledge and agree that compensation paid by Town to Consultant under this Agreement is based upon Consultant' s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/ or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. Town therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2. 1
Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i. e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At Town' s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
The Consultant' s signature;
Consultant shall give separate notice to the Town when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12 -month period under this Agreement and any other agreement between Consultant and Town. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and Town, if applicable.
2. 2 Monthly Payment. Town shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. Town shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
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2. 3 Final Payment. Town shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to Town of a final invoice, if all services required have been satisfactorily performed.
2. 4 Total Payment. Town shall pay for the services to be rendered by Consultant pursuant to this Agreement. Town shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement.
Town shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2. 5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.
2. 7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2. 8 Payment upon Termination. In the event that the Town or Consultant terminates this Agreement pursuant to Section 8, the Town shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination, Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.
2. 9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Town shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
Town shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant' s use while consulting with Town employees and reviewing records and the information in possession of the Town. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of Town. In no event shall Town be obligated to furnish any facility that may Consulting Services Agreement between
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involve incurring any direct expense, including but not limited to computer, long- distance telephone or other communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to Town of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the Town. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant' s bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor( s) and provided evidence that such insurance is in effect to Town.
Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.
4. 1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $ 1, 000, 000 per accident. In the alternative, Consultant may rely on a selfinsurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the Town and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
4. 2 Commercial General and Automobile Liability Insurance.
4.2. 1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $ 1, 000, 000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
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4. 2. 2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( most recent edition) covering comprehensive General Liability on an occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 ( any auto). No endorsement shall be attached limiting the coverage.
4. 2. 3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
The Insurance shall cover on an occurrence or an accident basis, and not on a claims - made basis.
b. Town, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant
For any claims related to this Agreement or the work hereunder, the Consultant' s insurance covered shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the Town, its officers, officials, employees, or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the Town.
4. 3 Professional Liability Insurance.
4. 3. 1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $ 1, 000, 000 covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $ 150, 000 per claim.
4. 3. 2 Claims -made limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form:
The retroactive date of the policy must be shown and must be before the date of the Agreement.
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Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
A copy of the claim reporting requirements must be submitted to the Town for review prior to the commencement of any work under this Agreement.
4. 3. 3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy
4.4 All Policies Requirements.
4. 4. 1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A: VII.
4. 4. 2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish Town with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the Town does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant' s obligation to provide them. The Town reserves the right to require complete copies of all required insurance policies at any time.
4.4. 3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and obtain the written approval of Town for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the Town, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Town, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the Town guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4.4. 4 Wasting Policies. No policy required by this Section 4 shall include a " wasting" policy limit ( i. e. limit that is eroded by the cost of defense).
4. 4. 5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any Consulting Services Agreement between
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loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.
4. 4. 6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.5 Remedies. In addition to any other remedies Town may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, Town may, at its sole option exercise any of the following remedies, which are alternatives to other remedies Town may have and are not the exclusive remedy for Consultant' s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/ or Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT' S RESPONSIBILITIES.
5. 1 Separate Professional Liability ( PL) Indemnity. As respect to the performance of professional services, Consultant agrees to indemnify and hold harmless Town, its officers, employees, authorized agents/ volunteers ( collectively, the " Town Indemnitees"), from and against any damages, losses, liabilities, judgments, settlements, expenses, and costs including reasonable and necessary attorneys' fees, costs and expenses) to the extent caused by Consultant' s negligent acts, errors or omissions or willful misconduct in the performance of services under this Agreement and anyone for whom Consultant is legally liable. Consultant has no obligation to pay for any of Town Indemnitees defense related cost prior to a final determination of liability, or to pay any amount that exceeds Consultant' s finally determined percentage of liability based upon the comparative fault of Consultant.
5. 2 Separate Other than Professional Liability ( OPL) Indemnity. As respect to its operations, other than the performance of professional services, Consultant agrees to indemnify, hold harmless and defend Town with counsel approved by Town, the Town Indemnitees, from and against any damages, liabilities, judgments, settlements, costs, claims, demands, actions, suits, losses, and expenses ( including reasonable and Consulting Services Agreement between
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necessary attorneys' fees, costs and expenses) arising out of the death or bodily injury to any person or destruction or damage to any property, to the extent caused by Consultant' s negligent acts, errors or omissions or willful misconduct in the performance of services under this Agreement and anyone for whom Consultant is legally liable.
5. 3 Common PL & OPL Indemnity Provisions. Consultant' s obligations under this Section 5 shall not apply when ( 1) the injury, loss of life, damage to property, or violation of law arises from the negligence or willful misconduct of the Town or its officers, employees, agents, or volunteers and ( 2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless under Section 5. 2 includes the duty to defend as set forth in Section 2778 of the California Civil Code; however, in no event shall the cost to defend charged to Consultant exceed Consultant' s proportionate percentage of fault. Acceptance by Town of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5. 4
Insurance Not in Place of Indemnity. Acceptance by Town of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
Section 6. STATUS OF CONSULTANT.
6. 1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of Town. Town shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1. 3; however, otherwise Town shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other Town, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by Town, including but not limited to eligibility to enroll in the California Public Employees Retirement System ( PERS) as an employee of Town and entitlement to any contribution to be paid by Town for employer contributions and/ or employee contributions for PERS benefits.
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6. 2 Consultant Not an Agent. Except as Town may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Town in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind Town to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7. 1 Governing Law. The laws of the State of California shall govern this Agreement.
7. 2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant' s Failure to comply with any law(s) or regulation( s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7. 3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which Town is bound by the terms of such fiscal assistance program.
7. 4 Licenses and Permits. Consultant represents and warrants to Town that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to Town that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from Town.
7. 5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person' s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby,
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8. 1 Termination. Town may cancel this Agreement at any time and without cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to Town and shall include in such notice the reasons for cancellation,
In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; Town, however, may condition payment of such compensation upon Consultant delivering to Town any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the Town in connection with this Agreement.
8. 2 Extension. Town may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1. 1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if Town grants such an extension, Town shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement, Similarly, unless authorized by the Contract Administrator, Town shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period,
8. 3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8. 4 Assignment and Subcontracting. Town and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant' s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to Town for entering into this Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8. 5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between Town and Consultant shall survive the termination of this Agreement.
8. 6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, Town' s remedies shall include, but not be limited to, the following:
8. 6. 1 Immediately terminate the Agreement;
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8. 6. 2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
8. 6. 3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
8. 6. 4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that Town would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9. 1 Records Created as Part of Consultant' s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Town. Consultant hereby agrees to deliver those documents to the Town upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Town and are not necessarily suitable for any future or other use. Town and Consultant agree that, until final approval by Town, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9. 2 Consultant' s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Town under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
9. 3 Inspection and Audit of Records. Any records or documents that Section 9. 2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/ or copying at any time during regular business hours, upon oral or written request of the Town. Under California Government Code Section 8546. 7, if the amount of public funds expended under this Agreement exceeds $ 10, 000. 00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Town or as part of any audit of the Town, for a period of 3 years after final payment under the Agreement, Section 10 MISCELLANEOUS PROVISIONS.
10. 1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which Consulting Services Agreement between
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that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose,
10. 2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Santa Clara or in the United States District Court for the Northern District of California.
10. 3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10. 4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10. 5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
10. 6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10. 7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of Town or whose business, regardless of location, would place Consultant in a " conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any Town official in the work performed pursuant to this Agreement. No officer or employee of Town shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the Town. If Consultant was an employee, agent, appointee, or official of the Town in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.
Consultant understands that, if this Agreement is made in violation of Government Code 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the Town for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
Consulting Services Agreement between
Town of Los Altos Hills and Bellecci & Associates Page 12 of 14
10. 8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10. 9 Contract Administration. This Agreement shall be administered by Nichol Bowersox Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10. 10 Notices. Any written notice to Consultant shall be sent to:
Daniel Leary, Principal in Charge
2290 Diamond Blvd., Suite # 100
Concord, CA 94520
Any written notice to Town shall be sent to:
Nichol Bowersox, Public Works Director/ City Engineer
26379 Fremont Road
Los Altos Hills, CA 94022
10. 11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/ sealed and signed by the licensed professional responsible for the report/ design preparation. The stamp/ seal shall be in a block entitled Seal and Signature of Registered Professional with report/ design responsibility," as in the following example,
Seal and Signature of Registered Professional with
report/design responsibility.
10. 12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C [ ENSURE THAT THE CORRECT EXHIBITS ARE LISTED] represents the entire and integrated agreement between Town and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Public Works Requirements
10. 13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
SIGNATURES ON FOLLOWING PAGE]
Consulting Services Agreement between
Town of Los Altos Hills and Bellecci & Associates Page 13 of 14
The Parties have executed this Agreement as of the Effective Date,
TOWN OF LOS ALTOS HILLS
11W- '/
Tart Cahill, City Manager
Attest:
Deborah L. Padovan, City Clerk
Approved as to Form:
Steven T. Mattas, Town Attorney
1071914. 1
CONSULTANT
D'arifel Lelry, Principal in Charge
lie) ecc
0. o9, 2-02-U
Consulting Services Agreement between
Town of Los Altos Hills and Bellecci & Associates Page 14 of 14
EXHIBIT A
SCOPE OF SERVICES
Consulting Services Agreement between
Town of Los Altos Hills and Bellecci & Associates -- Exhibit A Page 1 of 35
Ci, Bel lecci & Associates
in Association with SCI Consultants
PROPOSAL to the
TOWN OF LOS ALTOS HILLS
Civil Engineering Design Services for the
Underground Utility District in the Area
Around the EI Monte Fire Station
August 27, 2020
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August 27, 2020
Ms. Nichol Bowersox
Director of Public Works / City Engineer
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Dear Ms. Bowersox,
We welcome this opportunity to submit our qualifications to the Town of Los Altos Hills for Engineering Services for the Underground Utility District in the Area Around the EI Monte Fire Station. Bellecci are well known public works engineers, surveyors, and construction managers who have been selected by 37 different cities, counties, or other public sector clients throughout Northern California over the past year. Our substantial portfolio of public sector work includes 10+ projects for the City of Los Altos, including a utility project on the Foothill College Campus. We' ve also been selected for recent projects for other local C
Bellecci is a 30+ person professional engineering and land surveying company who has unique expertise in planning, programming, designing, and providing construction management of undergrounding of overhead utilities. We have experienced success working on UUD projects that are part of a larger public project because Bellecci has been the lead engineer on more than a dozen Rule 20 projects over the past seven years. Our recent projects include undergrounding along Middlefield Road ( Redwood City), Mission Boulevard ( Alameda County Public Works Agency), Correas Road ( Half Moon Bay), Antoniette Lane and Mission Road ( two separate projects for South San Francisco), Old Stanley Blvd. ( Pleasanton), and Dublin Boulevard that is currently in construction. One of our niches is working with Caltrans on various roadway projects that have required encroachment permits. This proposal will demonstrate why Bellecci is a leading Bay Area Rule 20 design firm.
Below is a list of the most compelling reasons why Bellecci should be selected for this project:
We have been the lead designer, and/ or project manager for 18 similar public undergrounding projects over the past dozen years
Bellecci has up- to- date knowledge of Rule 20A requirements and the latest Form B standards SCI Consulting, our Public Finance subconsultant, has worked on 140 successful ballot measures and their President grew up in Los Altos Hills not far from the project site
All of us at Bellecci are very excited about the prospect of working with the Town of Los Altos Hills on this exciting new project. If you would like to arrange an interview, or have any questions about this proposal, I will be the main proposal contact for Bellecci. I may be reached directly at (925) 681- 4880 or via email at daniel@bellecci. com.
Thank you,
GOL
Daniel Leary, PE, PTOE, QSD
Principal in Charge
Concord Pleasanton
2290 Diamond Blvd., Ste. 100 7077 Koll Center Parkway, Ste. 210 Concord, CA 94520 Pleasanton, CA 94566
Tel. 925- 685- 4569 Tel. 925- 681- 4885
LOS ALTOS HILLS UUD Area Around the Et Monte Fire Station -) Be1lecci & Associates
TABLE OF CONTENTS
CONTRACTOR IDENTIFICATION
Firm Profile - Bellecci 1
Firm Profile - Subconsultants 2
APPROACHISCOPE
Description 3
Fee Proposal 10
CLIENT REFERENCES
Bellecci 11
SCI Consultants 16
CONTRACT TERMINATIONS
i
List 17
APPENDIX
Organization Chart 18
Bellecci Resumes - Key Staff 19
Subconsultant Resumes - Key Staff 26
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station 6i, Bellecci Bic Associates
CONTRACTOR IDENTIFICATION - BELLECCI
Local Knowledge
A sizable portion of Bellecci' s public sector work over the past dozen years has been for Peninsula Cities, School Districts, and the County of San Mateo. Our local design, survey, and/ or CM projects include projects for including the cities of San Jose ( 100+), Palo Alto, Mountain View, and Los Altos ( 10+). Ourother Peninsula clients include the cities and towns of Belmont, Burlingame, Colma, Half Moon Bay, Millbrae ( 45+) Mountain View, Palo Alto, Redwood City, San Bruno ( 6), San Carlos ( 6), San Mateo ( 6), San Mateo County Parks, South San Francisco, Sunnyvale ( 10) and the VTA.
Uniquely Qualified
The firm is uniquely qualified for this undergrounding planning and preliminary design project for several reasons. Because of our on- going and past work on similar undergrounding projects, Bellecci has a thorough understanding of the process and knows what is required to deliver a successful undergrounding project. Bellecci, the current Program Manager for an $ 9 million Rule 20 project in Redwood City, has detailed knowledge of Rule 20 policies and funding strategies. The company' s Principals, Project Managers, and Resident Engineer have worked on the design and the construction management of multiple Rule 20 projects.
UNDERGROUND UTILITY RELEVANT PROJECTS
1. OH Utility Evacuation Route Study - CityofBerkeley ( 2019)
2. Mission Road UUD - City of South San Francisco ( 2019)
3. Mission Blvd. Ph3 UUD - Alameda Co. Public Works Agency ( 2018)
4. So. Antoinette UUD - City of South San Francisco ( 2017)
5. Correas Street UUD - City of Half Moon Bay ( 2017)
6. Middlefield Road MUUD - City of Redwood City ( 2014)
7. Stanley Boulevard Rule 20 - City of Pleasanton ( 2014)
8. EI Portal Rule 20 - City of Son Pablo ( 2014)
9. Third St. ( Downtown) Rule 20 - City of Davis ( 2013)
10. Dublin Boulevard Rule 20 - City of Dublin ( 2013)
11. Downtown Walnut Creek - City of Walnut Creek ( 2012)
12. Marina Vista Rule 20 - City ofMartinez (2011)
13. Tamalpais Blvd. Rule 20 ( CM) - Corte Madera (2011)
14. 1 - House Power Pole Study - UC Berkeley ( 2010)
15. San Pablo Gateway - City of Son Pablo (2009)
16. First Street Rule 20 - City ofPleasanton ( 2008)
17. Addison Street Rule 20 - City of Berkeley ( 2009)
18. Harbor Center Dr. JT Relocation - City of Suisun City ( 2008) LOS ALTOS HILLS UUD Area Around the El Monte Fire Station ( JBelleccl & Associates W
CONTRACTOR ID - SUBCONSULTANTS
SCI is a public finance and urban economic consulting firm with over 35 years of expertise in assisting public agencies in California with planning, justifying, and successfully establishing new revenues for their service and capital improvement needs and objectives and managing special levies. SCI possesses extensive benefit assessment engineering and formation expertise, particularly for agency -wide assessments in politically challenging environments. They have a staff of over 20 dedicated professionals operating out of Fairfield and Oakland. SCI has an industry- leading record of success assisting public agencies with increasing their revenues. For agency -wide revenue measures, including a survey, SCI has a success rate of over 91% with over 140 successful ballot measures. They have provided consulting services to the following local agencies: Cities of Cupertino, Los Altos, Mountain View, Palo Alto, San Jose and Santa Clara, Campbell, Cupertino, Franklin -McKinley, Fremont Gilroy, Mountain ViewWhisman, Palo Alto, Santa Clara and Sunnyvale School Districts, as well as Santa Clara County. Mr. Bliss grew up in Los Altos Hills, not far from the project site.
Rincon is an environmental sciences, planning, & engineering firm that was founded in 1994 who provides quality professional services to government and industry.
They have grown to a firm of over 260 professionals working in 13 California offices.
Rincon provides Environmental Planning, Bio Resources Assessment and Regulatory Compliance, Environmental Site Assessment and Remediation, Cultural Resources, and SustainabilityServices. For transportation projects, they have conducted comprehensive environmental review for each project phase, beginning with constraints analysis at an early stage of project design, through the CEQA/ NEPA process, including resource agency permitting and hazardous materials assessment and coordination that inform final design, and following project approval, through construction monitoring and inspection. They also have previous project experience working with Bellecci on recent South Bay projects in Los Altos and for the San Mateo County Parks Department.
Miller Pacific Engineering Group ( Miller Pacific) is an employee owned geotechnical engineering firm operating out of offices in Novato, Napa, and Petaluma, CA. The firm and Bellecci have an outstanding working relationship built up over more than a decade teaming on dozens of projects. Miller Pacific also provides custom design solutions to projects that require retaining walls for roadways, slope stabilization, and pedestrian / bicycle paths, and pavement rehabilitation/ reconstruction projects.
Scott Stephens and his staff are familiar with the geologic conditions and standards necessary for San Francisco Bay Area projects. Miller Pacific has provided slope stabilization design support services on many of Bellecci' s past City CIP projects.
They have also been Bellecci' s materials testing subconsultant on multiple pavement construction management projects and they are a Caltrans certified testing lab.
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station ( a, Bellecci & Associates
APPROACH I SCOPE OF WORK
Description of Work:
Bellecci & Associates, Inc. ( CONSULTANT) will provide civil engineering design services to the TOWN of Los Altos Hills ( TOWN) for the Underground Utility District in the Area Around the EI Monte Fire Station ( PROJECT). We understand the project generally includes assessment - engineering services and design engineering services to successfully underground the Undergrounding District in the Area Around the EI Monte Fire Station. This district consists of parcels located on Elena Road and Moody Road in the Town of Los Altos Hills, CA. The PROJECT will include producing complete design documents suitable for public bid solicitation and bidding/ construction phase engineering support.
TASK 1: JOINT TRENCH INTENT DRAWING & BASE MAP
1. 1 Project Management and Coordination Meetings
CONSULTANT will be responsible for managing the design team staff. The key project management tasks that will be implemented by Bellecci include creation of the project scope of work and cost proposal, establishing and updating the project schedule, monitoring and updating the project budget and invoicing, scheduling coordination meetings with key parties. Details on the key Project Management tasks are summarized below.
Meetings: The meetings shall include kick of meeting and two ( 2) design review meetings with TOWN staff, PG& E, and/ or utility coordination meetings as determined by the TOWN.
Schedule: The project schedule will be created in MS Project and submitted to the TOWN for review and approval.
Deliverables: Updates of MS Project Schedule, Budget Spreadsheet, Meetings Notes
1. 2 Topographic Surveys
CONSULTANT' s union survey crews will collect field topographic information with appropriate detail for a joint trench utility undergrounding project; within the limit of work. The topographic survey beyond the trench limits will be for general base mapping purposes and will include: visible utility locations, invert elevation, striping, existing curb and gutter, sidewalks, asphalt dikes, ramps, driveways, fences, edge of pavement, retaining walls, trees, poles, signs, in order to complete the base map information using the TOWN Datum and Coordinate system. The topographic survey will help identify the existing street profile slopes, existing street cross section and drainage patterns. CONSULTANT will input into CAD the record property lines and easement lines in the project area. The right- of-way research will involve obtaining the right of way maps and augmenting the Town record maps by downloading parcel maps from an on- line subscription to Parcel Quest. CONSULTANT will fit the record right -of way dimensions onto the CAD aerial topographic survey and supplemental survey. Property lines will be aligned with the topographic survey by reference to curbs and fence lines.
1. 3 Aerial Topo
Before the aerial survey Bellecci field survey screw will collect detailed field topographic survey at project site, and the field topographic survey points will be used in -lieu of flight crosses for aerial control. Aerial survey will be appropriate for 1" = 40' topography. CONSULTANT' s aerial mapping subconsultant, 360 Aerial Surveys will fly 4 RGB digital images in two flight strips at 1: 3200 photo scale at approximately 1600' above the ground. Images will be scanned at 2000 dpi for use in a soft -copy photogrammetric workstation.
Production: 360 Aerial Surveys will complete the following:
Analytical aero triangulation of the 4 images, including manual " pass" and " tie" points.
Measurement of aerial ground control panels. Least squares adjustment of the image block.
Adjusted stereo paired images are viewed in stereo compilation software, and planimetric features are collected. There is no contour or elevation delivery for this project.
Orthoimagery is produced after a ' light- DTM' ground terrain model is complete. Images are stitched together, seam lines are edited, and defects are removed.
All plan/ ortho output data undergoes quality control and edit by a separate operator.
Limitations:
Aerial photogrammetry cannot map objects that are obscured by trees, overhanging objects, parked cars, etc. or do not have the visual acuity to be discerned given the project flying height. End products are considered planning - level products. It is advised that additional ground truthing / field survey be conducted before project design and construction.
Deliverable: 360 Aerial Surveys will provide a single CAD file in AutoCAD format ( DWG) for DTM and mapping, and of orthoimagery tile as T/F and JPG. The resolution of the TIF and JPG files will be 0. 1' pixel.
LOS ALTOS HILLS U U D Area Around the EI Monte Fire Station (,, Bellecci & Associates
APPROACH I SCOPE OF WORK
1. 4 Utility Mapping
CONSULTANT will coordinate with owners of the utilities in the project areas to request and obtain their available utility base maps for use in developing the plans. The approximate locations of the utilities will be added to the base map from the information provided by the utility companies. CONSULTANT will request from the TOWN electronic copies of available record maps from the TOWN Maps and Files office and utility maps obtained from utility companies; and include existing as -built mapping information on the project plans. The utility mapping will also incorporate line work that is generated by connecting the topographic survey points from surface evident utility lids and manholes, with the conduit and pipeline pathways supported by record utility mapping information.
1. 5 Draft Joint Trench Intent Drawing
CONSULTANT will be responsible for developing 30% ( concept) joint trench intents showing trench route, potential points of connection and location of joint trench vaults on the base map generated from Tasks 1. 2 and 1. 3 and will be provided to the TOWN for review.
Deliverables: 30% Joint Trench Intents drawing in PDF format sent to the TOWN project manager. Intent Drawing will be displayed on 24" x 36" size sheets with TOWN standard border.
1. 6 Joint Trench Intent Drawing
CONSULTANT will be responsible for developing Joint Trench Intents that addresses TOWN comments and providing intent drawings to Utilities ( PG& E, AT& T, and Comcast). CONSULTANT will meet with TOWN and Utilities to present the proposed design and discuss review comments.
Deliverables: Drawings on 24" x 36" plan sheet with TOWN Standard Border, sent to TOWN and PG& E in PDF format.
CAD files of Base Map will be provided to PG&E
TASK 2: ASSESSMENT ENGINEERING, PRELIMINARY ENGINEERING & PUBLIC OUTREACH
2. 1 Initial Assessment Engineering, Feasibility Analysis and Planning
1. Meet with Town staff and other parties as appropriate to identify the relevant issues for the District, the services/ improvements to be included in the project and their associated costs, the profile of the property ownership base, and other information necessary to develop the assessment engineering approach.
2. In conjunction with Town staff, develop an initial project timeline.
3. Analyze community factors that may affect the proposed assessment measure, such as other local issues and funding measures, by collecting data from the Town, the county Assessor, the Registrar of Voters, planning agencies and other information sources. Analyze this information in context with the proposed services, and other community factors in the proposed Assessment District.
4. Use the results of this research as the foundation for designing and evaluating the proposed assessment district formation and associated ballot proceeding.
5. From assessor and other property information records, prepare a database with relevant property information for all parcels within the proposed Assessment District.
6. Perform an independent estimate of the project costs based upon all available data. Develop cost estimates for improvements and expenses to be paid by the proposed District.
7. Preparation of Financial Analysis for Engineer' s Report.
8. Assist Town in evaluation of substructure construction bids.
2. 2 65% Joint Trench Plans Submittal
CONSULTANT will be responsible for developing the composite joint trench plans that will be submitted to the TOWN and PG& E for review. The Joint Trench Plans prepared by Bellecci will be a scaled plan view showing the locations of the main trench, utility company vaults, modifications to TOWN wet utilities in conflict with joint trench, approximate locations of existing utilities, existing power poles, overhead power lines, hatching of the surface restoration areas, surface restoration notes, property lines, and UUD boundary.
In general, the layout of the utility trenches and utility vaults will match the designs provided by the utility companies. However, as the design civil engineers, we will make adjustments to the utility company designs based on civil engineering design practices for utility conflicts and impacts to existing surface improvements.
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station (,, Bellecci & Associates Q
APPROACH I SCOPE OF WORK
PG& E will be informed of the design changes to the trench alignments via the progress submittals included in the contract. Listed below are items to be included on the plans:
Joint Trench Occupancy Guide: Describes the different combination of trench occupants and assigns a label to each combination
Work Responsibility Matrix for Joint Trench: Describes for each trench who is responsible for the following:
excavate, backfill, conduits, conductors, surface restoration, boxes Conduit Sweeps Chart
Joint Trench Crossing Detail - Under Utility Conflict
Joint Trench Crossing Detail - Over Utility Conflict
Vault Sweep Entry Detail and Dimension Chart
Exhibit for Pay Limits on Street Trenching Vs Limits of Private Property Plan View of Joint Trench Vault Details: The required vault details/ catalog cuts from each utility company Greenbook' s Occupancy Guide Notes Joint Trench Section Configuration Table: The lettering system is built to track the various combinations of occupants in the Joint Trench. It matches the Form B. Each Label refers to a particular joint trench configuration as well as its associated unit cost Typical Trench Sections with references to the Form B chart: Form B trench configuration table describes typical trench sections with the information of corresponding trench width, depth and joint trench configuration
Minimum Trench Cover Chart
Callout notes in plan view to specify the trench depths Trench Detail for Shallow Depth Trenches
Required Construction Notes from PG& E, AT& T, & Comcast.
Staging plans will indicate the required sequence of work and the requirements for the Contractor prepared traffic control plan for each stage of construction.
The final plans, specifications and bid items will include the sheets described below:
1) Title Sheet; 2) Notes & Details; 3) Form B Trench Configuration; 4) Joint Trench Plan; 5) Surface Restoration Plan 6) Existing Utilities & Potholing Plan; 7) Utilities Relocation; 8) Street Lighting Plans; 9) Staging Plans 10) Storm Water Pollution Control Plan
Items 1, 2, 4, 8, 9 and 10 above are included but not finalized as part of the 65% submittal. The Form B will be prepared at the 100% submittal. CONSULTANT will coordinate the Services Conversions plans by PG& E. The Composite Drawing plans will show the conduits up to S from the building at the locations requested by PG& E.
During final design CONSULTANT will notify the utility companies that have facilities that are in conflict with the proposed improvements. Utility Companies will be provided with a plan that depicts the utility conflicts and the required utility relocations to be performed by the utility companies.
TECHNICAL SPECIFICATIONS will follow PG& E Greenbook Standards and will be submitted in technical specification format to be included in the overall project Contract Book prepared by the TOWN for bidding.
Technical specifications will be prepared in a modified Caltrans Section 10 format. The 95% and Final Bid documents will include the technical specifications, with the payment clauses included in the 95% and final bid documents submittal.
The construction cost estimate will be in the Form B spreadsheet format. The unit prices in the Form B will be based on recent publicly bid Joint Trench projects. The unit prices will also assume a minimum of four responsible bidders.
Deliverables: Engineers estimates will be provided with each submittal and will be provided in PDF and a MS Excel spreadsheet. Electronic PDF submittals of Plans and Specifications in WORD will also be provided with the submittal.
The 65% design phase will commence when Comcast, AT&T and PG&E have completed their designs. The CAD xref base files will be provided to TOWN upon completion of the final submittal.
2. 3 Assessment Engineering and Engineer' s Report
1. Work with the Town Staff to determine the projects to be included in the Engineer' s Report.
2. Integrate the projects and projected costs into the Engineer' s Report.
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station k)Bellecci $ Associates
APPROACH I SCOPE OF WORK
3. Create a property owner database that will be used for required mailings and assessment apportionment.
Prepare a database showing assessment number, assessor' s parcel number, area of each lot in acres, assessed value, front footage, owner, address of property, mailing addresses and any other pertinent and/ or required information
4. Develop a Proposition 218 Engineer' Report including methodology and general benefit calculation and review the Engineer' s Report with Town staff and the Town' s legal counsel and make changes if needed.
5. Finalize the assessment levies, assessment roll, assessment diagrams, and other information for preliminary Town approval
6. Present the findings, proposed assessment levies and Engineer' s Report to the Town.
2. 4 Assessment Ballot Proceeding
1. Design the official notice and assessment ballot, review them with the Town and the Town' s legal counsel, and incorporate any feedback.
2. Oversee the printing, addressing and mailing of the ballots.
3. Respond to property owner inquiries, research and confirm new owners that are not reflected on the official county property ownership records and issue replacement ballots as necessary.
4. Prepare all necessary resolutions, documents and information for the public hearing and assist the Town and its legal counsel with responding to property owner testimony at the public hearing.
5. Tabulate the ballots at the public hearing.
2. 5 Community Informational Outreach Services
1. Assist with public informational outreach strategies
2. Provide property owner informational services.
3. Work closely with volunteers, Town staff and other stakeholders.
4. Attend community meetings to engage local property owners in conversations regarding utility undergrounding improvements.
2. 6 Post District Formation Services
1. If bonds are to be issued for the capital improvements, prepare property base, ownership, lien rates and other reports required for the official statements and bond documents. Also perform a property base and lien ratio analysis by property type for the official statements.
2. Prepare and mail notice of lien to all property owners and assist with procedures for revising assessment liens to account for prepayments.
3. If bonds are to be issued, prepare reports and data for the notice of bonds and prepayment. Administer and track all bond prepayments. After prepayment period ends, prepare a notice of lien and record such notice with County Recorder.
4. Complete all other Scope work in support of this task:
a) Recording of documents
b) Mailing notice of confirmed assessments
c) Prepare paid/ unpaid list
d) Prepare official statement tables
e) Prepare final engineer' s report
f) Meetings and other communications during post -district formation services
2. 7 Two Meetings with Town' s Financial Advisor and Bond Counsel
1. Meet with Town' s Financial Advisor and Bond Counsel to administer and track all bond prepayments.
2. 8 First Year Annual Levy Administration
1. Obtain the final lien -date assessor roll and property data for the upcoming fiscal year.
2. Update the assessments to account for development, parcel subdivisions, ownership and other property changes.
3. Prepare the final assessment levies for the fiscal year, submit the final assessments and assessment diagram to the County Auditor.
4. Review and confirm the final levies prior to the issuance of tax bills.
5. Include of our toll- free 800 phone line on tax bills and directly respond to property owner inquiries throughout the fiscal year regarding the assessments, the services and improvements to be provided, and any other related questions.
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station k Bellecci & Associates '
APPROACH I SCOPE OF WORK
6. In the second fiscal year and additional years, annually update the Engineer' s Report, including changes in parcel information and updates to the District' s budget, prepare drafts of the annually required resolutions, and attend the annual public hearing.
TASK 3: PREPARE JOINT TRENCH PLANS & FORM B
3. 1 Assist during Utility Design Phase
CONSULTANT will coordinate with the Utility companies to obtain their design needs. CONSULTANT will communicate all design issues with TOWN. CONSULTANT will provide support during the Task 3 phase of the project up to the budget amount included.
3. 2 Project Management and Coordination Meetings
CONSULTANT will be responsible for managing design team staff during Task 3. The key project management tasks that will be implemented by Bellecci include establishing and updating the project schedule, monitoring and updating the project budget and invoicing, scheduling coordination meetings with key parties. Details on the key Project Management tasks are summarized below.
Meetings: The meetings shall include one ( 1) design review meetings with TOWN staff, PG& E, and/ or utility coordination meetings as determined by the TOWN.
Schedule: The project schedule will be created in MS Project and submitted to the TOWN for review and approval.
Deliverables: Updates of MS Project Schedule, Budget Spreadsheet, Meetings Notes
3. 3 Geotechnical Investigations
CONSULTANT' s geotechnical engineering subconsultant, Miller Pacific Engineering ( MPE) will perform geotechnical investigations within the district boundary in the public right of way. The Geotechnical Report will include boring logs, description of work, soil information, groundwater information, recommendations of shoring and groundwater controls and trench backfill materials, compaction and other pertinent information related to geotechnical report for a utility trenching project.
Deliverables: Geotechnical Report.
3. 4 Environmental Clearance
CONSULTANT' s environmental subconsultant, Rincon Consultants will prepare a Notice of Exemption ( NOE) pursuant to Sections 15301 of the State CEQA Guidelines. Section 15301, Existing Facilities, applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Based on our understanding the proposed improvements, this example is applicable, and a Categorical Exemption will be the appropriate level of CEQA documentation. Rincon will document the compliance of the project with this exemption category.
Rincon will prepare a brief memorandum to accompany the NOE that briefly describes the compliance of the project with the requirements of State CEQA Guideline Section 15301. The memoranda will also address project compliance with State CEQA Guidelines Section 15300. 2, which contains limitations on the use of Categorical Exemptions in certain circumstances. Example limitations described in Section 15300. 2 include projects occurring on or affecting State Scenic Highways or projects having a potentially significant impact. Because the proposed improvements involve ground disturbance potentially encountering cultural resources, Rincon will prepare a cultural resources letter report to document less than significant impacts. Rincon assumes that other technical studies, such as biological or air quality, greenhouse gas emissions or noise modeling, will not be required for the project, although these issue areas would be briefly covered in the memorandum. The memorandum will be submitted in administrative draft form for review and comment by the Town. Within two weeks of receipt of all Town comments on the administrative draft document Rincon will revise the memorandum and address Town comments to create the final Categorical Exemption memorandum. The final memorandum and NOE will be submitted to the Town in a digital PDF format.
Deliverables: Draft and Final Report for CEQA CE + Cultural Resources Screening memo and NOE.
LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station ( a; Bellecci & Associates W
APPROACH I SCOPE OF WORK
3. 5 Permitting
The consultant will coordinate for permitting through the State or other entities including Caltrans, Corps of Engineers, RWQCB, BAAQMD, and the County of Santa Clara. Consultant is responsible for initiating contact with the permitting agency, meeting with the permitting agency as needed and completing all permit applications as completely as possible prior to sending to the Town for signature.
3. 6 Potholing
CONSULTANT will retain a potholing Contractor to expose existing utilities at select locations. The Potholing contractor will follow normal TOWN requirements for working hours and approval prior to any lane closures on public streets. The traffic control plan will be per a Caltrans standard detail or approved project specific hand sketch. The TOWN permit will be a no cost permit and TOWN project manager will assist with the permit processing since this is a TOWN project.
The potholing contractor will mark a set of plans to indicate depth, diameter and location of existing pipe.
CONSULTANT will incorporate information provided by potholing Contractor in joint trench design and prepare potholing plan for 100% Joint Trench Plans Submittal. Budget included in this proposal assumes 8 potholes.
Deliverable: PDF copy of pothole data provided by potholing contractor. CONSULTANT will prepare potholing plan for the 100% Joint Trench Plans Submittal.
3. 7 95% Joint Trench Plans Submittal
Consultant will make minor layout revisions for the 95% submittal and update the Form B, cost estimate and technical specifications. The 95% submittal will commence after all utility companies have provided comments on the 65% submittal. The 95% submittal will add the trenching on private property up to within 5' of the PG& E meter location. The PG& E meter locations will be identified by a site walk by the design engineer, who will also collect line work for the approximate surface conditions between the back of walk and the PG& E meter locations. It is assumed that there are no changes to Utility designs from Utility Companies ( Comcast, AT& T, and PG& E) after this stage of the design process. The 95% submittal will also include payment clauses.
Deliverables: see Task 2. 2 for deliverables
3. 8 100% Form B Submittal
CONSULTANT will be responsible for preparing the Form B cost allocation, including reimbursable expenses for in- house printing, that will be provided to TOWN in PDF format for review and revision, then submitted to Utilities for Comment. CONSULTANT will lead TOWN' s negotiations to obtain Utilities approval of the Form B cost allocation. Negotiations with Utilities will include a) providing completed plans and Form B, b) coordination with utility company reviews at each submittal, c) responding to questions and concerns from utility companies, and d) keep the TOWN informed on the status of the utility company review.
The 100% Form B submittal will be concurrent with the Bid Documents submittal to the TOWN. Listed below are some of the key items included on the Form B.
Show separate sections in the Form B for a) Trenching, b) Conduits, c) Vaults, and soft costs ( Engineering — Composite Drawing, TOWN Construction Management as allowed by PG& E).
PG& E may require a separate section in the Form B for surface restorations, because this cost is shared equally among the trench occupants. Consultant will compile the total surface restoration into a single area calculation, which will be prorated to each trench based on the length and average width of each trench.
The cost sharing for each Form B Trench item is divided among the trench occupants per UO Standard S5453.
Based on other recent Rule 20 project the other public work construction items related to the Rule 20 as incidental to the Trench cost in the Measurement/ Payment specifications. These items include Traffic Controls, Water Pollution Control, Mobilization, Clearing/ Grubbing, Demolition, Construction Surveying by Contractor, and other non- utility specific items.
It is not anticipated there will be new utility design and limit of work comments from utility companies as part of the Final Form B submittal.
Deliverable: PDF copy of Form B submitted for Utility Company signature.
3. 9 100% Joint Trench Plans Submittal
CONSULTANT will be responsible for developing the bid documents after receiving the final utility company and TOWN review comments. The work on the final bid documents will commence when the CONSULTANT has received all comments in writing from TOWN, AT& T, Comcast, and PG& E after the 95% submittal. CONSULTANT will prepare the bid schedule and payment clauses. The CONSULTANT will coordinate with TOWN on the TOWN prepared special LOS ALTOS HILLS UUD Area Around the EI Monte Fire Station k,Bellecci & Associates