Agenda packet, regular meeting — Los Altos Hills City Council, May 16, 2024 (part 2 of 3)

Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904

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located or conducted, or where records are kept; (2) have access to and copy any records that are kept and are relevant to the Project or the requirements of this Order; (3) inspect any facilities, equipment, practices, or operations regulated or required under this Order; and (4) sample or monitor for the purposes of assuring Order compliance;
Rationale: This condition is necessary to assist in scheduling compliance inspections and to ensure compliance with the permit and applicable conditions (CWC section 13267).

23. Certification and Order at Site. A copy of this Order shall be provided to any consultants, contractors, and subcontractors working on the Project.

Copies of this Order shall remain at the Project site for the duration of this Order. The Permittee shall be responsible for work conducted by its consultants, contractors, and any subcontractors;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions (CWC sections 13170 and 13245).

24. Ownership Change Notification. The Permittee shall provide a signed and dated notification to the Water Board of any change in ownership or interest in ownership of the Project area at least 10 days prior to the transfer of ownership. The purchaser shall also submit a written request to the Water Board to be named as the permittee in an amended order. Until this Order has been modified to name the purchaser as the permittee, the Permittee shall continue to be responsible for all requirements set forth in this Order;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions (CWC section 13264).

25. Water Quality Violations Notification. The Permittee shall notify the Water Board of any event causing a violation of compliance with water quality standards as soon as practicable (ideally within 24 hours).

Notification may be via telephone, email, delivered written notice, or other verifiable means.

Rationale: This condition is necessary to minimize adverse impacts to water quality (CWC sections 13385 and 13267).

26. Discharge Change Notification. In accordance with CWC section 13260, the Permittee shall file with the Water Board a report of any material change or proposed change in the ownership, character, location, or quantity of this waste discharge. Any proposed material change in operation shall be reported to the Executive Officer at least 30 days in advance of the proposed implementation of any change. This shall

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Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904

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include, but not be limited to, all significant new soil disturbances, all proposed expansions of development, or any change in drainage characteristics at the Project site. For the purpose of this Order, this includes any proposed change in the boundaries of the area of wetland/waters of the State to be impacted;
Rationale: This condition is necessary to ensure compliance with the permit and applicable conditions (CWC section 13264). 27. Individual Waste Discharge Requirements. Should new information come to our attention that indicates a water quality problem with this Project, the Water Board may issue Waste Discharge Requirements pursuant to 23 CCR section 3857;

28. Expiration. This Order shall continue to have full force and effect regardless of the expiration or revocation of any federal license or permit issued for the Project;

6.7 Standard Conditions

29. Certification and Order Modification. This Order is subject to modification or revocation upon administrative or judicial review, including review and amendment pursuant to CWC section 13330 and 23 CCR section 3867;

30. Hydroelectric Facilities. This Order does not apply to any discharge from any activity involving a hydroelectric facility requiring a Federal Energy Regulatory Commission (FERC) license or an amendment to a FERC license, unless the pertinent certification application was filed pursuant to 23 CCR subsection 3855(b) and that application specifically identified that a FERC license or amendment to a FERC license for a hydroelectric facility was being sought;

31. Application Fee. This Certification and Order is conditioned upon full payment of the required fee, including annual fees, as set forth in 23 CCR section 3833. The Project’s [$2,066 required fee was calculated from the Project’s status as a Category A – Fill & Excavation Discharges Project, with an impact area of 0.099 acres in the 2020/2021 Water Quality Certification Dredge and Fill Application Fee Calculator, which was the appropriate Dredge and Fill Calculator on the date the application was received. The Water Board received payment in full on September 9, 2021.

6.8 Annual Fees

32. Annual Fee Invoice. In accordance with 23 CCR section 2200, the Permittee shall pay an annual fee to the Water Board each fiscal year (July 1 – June 30) until Project construction activities are completed and

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Water Quality Certification and Order Place ID 815145
Matadero Creek Bank Stabilization at Page Mill Road Project WDID# 2 CW400884 RM 444904

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an acceptable Notice of Project Construction Completion is received by the Water Board (See Condition 15). In addition, an annual fee shall be paid to the Water Board until all required monitoring reports have been submitted (See Condition 20) and an acceptable Notice of Mitigation Monitoring Completion is received by the Water Board. Annual fees will be automatically invoiced to the Permittee. The Permittee must notify the Water Board at Project and/or mitigation completion with a final report to request to terminate annual invoicing. Notification shall reference NOT_400884_Matadero Creek Bank Stabilization and should be sent to the staff listed at the bottom of this Order and to RB2- [email protected]. Water Board staff will verify conditions of the Certification have been met and may request a site visit at that time to confirm the Project’s status and compliance with this Certification (Note:

The Annual Fee may be changed by the State Water Board; at the time of Certification it was $2,297 per year).

Rationale: Conditions 29 through 31 are standard conditions that “shall be included as conditions of all water quality certification actions” (23 CCR Section 3860(a)).

In addition to the information noted above, Conditions 1-10 and 16-21 are individually required to ensure compliance with narrative water quality objectives in the Basin Plan, the state anti-degradation policy (State Water Board Resolution No. 68-16), the California Wetlands Conservation Policy (Executive Order W-59-93, Basin Plan Chs. 4 and 5), and Regional Water Board policies for the protection of wetlands and waters (Basin Plan Ch. 4, including Ch. 4.23).

The conditions above are individually authorized as noted above and by 23 CCR Sections 3838 and 3859 and CWC Div. 7, Ch. 4, Article 4, Waste Discharge Requirements.

This Order applies to the Project as proposed in the application materials and designs referenced above in the conditions of Certification. Be advised that failure to implement the Project in conformance with this Order is a violation of this Certification. Any violation of Certification conditions is a violation of State law and subject to administrative civil liability pursuant to CWC section 13350. Failure to meet any condition of this Certification may subject the Permittee to civil liability imposed by the Water Board to a maximum of $10,000 per day of violation or $10 for each gallon of waste discharged in violation of this action. Any requirement for a report made as a condition to this Certification (e.g., conditions 11, 12, 14, 15, 20, 21, 24, 25, 26, and 32) is a formal requirement pursuant to CWC section 13267, and failure or refusal to provide, or falsification of such required report, is subject to civil liability as described in CWC section 13268. The burden, including costs, of these reports bears a reasonable relationship to the need for the report and the benefits to be obtained. Should new information come to our attention that indicates a water quality problem with this Project, the Water Board may issue Waste Discharge Requirements.

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Page | 11

EXHIBIT C
MMP

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6 Matadero Creek Restoration and Bank Stabilization Johnson Marigot Consulting, LLC Mitigation and Monitoring Plan January 2023

4.0 Site Protection Instrument
The State Procedures require a description of the legal arrangements and instrument, including site ownership, that will be used to ensure the long-term protection of the compensatory mitigation project site. Site protection is described for each of the mitigation sites below.

4.1 On-Site Creation
The on-site property is currently owned fee title by the California Department of Transportation (Caltrans), and the applicant maintains the property under agreement with Caltrans. The applicant met with Caltrans to discuss whether it was possible for them to restrict use of their property with a conservation easement or deed restriction to preserve aquatic resource values, and Caltrans determined that it was not possible to restrict their property for this purpose. However, Caltrans stated that they have no plans to use the property as part of any future improvements associated with the Page Mill Road I-280 interchange, and it is assumed that any improvements made to this property would be permanently maintained by the applicant. Furthermore, as the site constitutes a water of the U.S./State and a CDFW-jurisdictional stream, any impacts to the resource would trigger additional permitting and mitigation requirements.

4.2 Off-Site Enhancement
The off-site enhancement area is located on the Byrne Reserve which is owned by the applicant and deed restricted through The Nature Conservancy (Appendix C). The Nature Conservancy sold the Byrne Reserve to the applicant in 1968. The deed includes a clause (Exhibit B) that requires the property to be held in trust for park and open space purposes and only allows for uses of the property that are consistent with these purposes.

4.3 Off-Site Preservation
The off-site preservation mitigation area is owned by the applicant, and they are proposing to place deed restrictions over the two parcels to ensure their preservation as open space. The applicant will work with the RWQCB and CDFW to finalize the text of the deed restrictions prior to initiating construction. The deed restrictions will include provisions to ensure that the parcels are preserved in perpetuity for riparian and stream habitat values and will prohibit activities that are inconsistent with maintaining these habitat values. Should the property owner(s) wish to terminate the deed restrictions or modify the deed restrictions in any way that would compromise habitat values, an agreement would first have to reached with the regulatory agencies for the provision of alternate mitigation.

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1 Arika Miller
From: Jitze Couperus < >
Sent: Monday, May 13, 2024 1:26 AM
To: Kavita Tankha; George Tyson; Linda Swan; Lisa Schmidt; Stanley Mok Cc: Peter Pirnejad; Arika Miller; Bradley Evanson
Subject: Erosion of Matadero Creek - Agenda Item 7B at next Council Meeting Attachments: Matadero_Erosion.jpg
Dear Mayor and Members of City Council
At your Council Meeting next Thursday May 16th, on the Agenda is Item 7B which has the Title “RESOLUTION

APPROVING THE PLANS AND SPECIFICATIONS FOR THE MATADERO CREEK RESTORATION AND BANK STABILIZATION PROJECT”
This email is to ask (implore) you to pass this resolution so that we can move on the next steps and to finally bring completion to this project within the next few years.

You may or may not be aware of its importance to our town since the title might lead you to infer that it is primarily a matter of fixing erosion in a creek somewhere. But there is much more to it than that. It is also a long-standing (some 13 years!) serious threat to road safety on one of the major thoroughfares in our town. It has not caused a fatality yet (to my knowledge), but I have personally witnessed the aftermath of three serious accidents over the intervening years, and been involved in innumerable other “narrow escapes”.

Besides this there is the testimony of many more near misses that I didn’t actually participate in, but were documented by the fresh black skid-marks evident on the road surface.

The background in a nutshell – many years ago (in 2011), the creek was discovered to have eroded its banks all the way to the edge of Page Mill Road - to the extent that there was barely any roadway remaining between the edge of the black-top and a 15 ft vertical drop into the eroded creek-bed. I reported this to the Sheriff who promptly called in the CHP, who immediately blocked off that lane. (See attached pictures which I took at that time) This single-lane blockage lasted a few days until “temporary emergency repairs” could be performed.

This involved sinking some piers into the roadway and erecting some concrete safety bollards along the edge of Page Mill up to where the creek goes under the road at the bridge.

And that is where – for thirteen years - the more serious (significant risk of fatality) problem lies – in this “temporary” narrowing of one of the major arteries in our town. You are not being asked to vote just on fixing some creek erosion, but also on the more urgent and life-threatening associated problem of the “temporary” roadway constriction.

The above background is just a brief sketch of the situation. If you would like to see further detail, I have accumulated a web-page with more pictures, maps, and discussion, whose purpose was to brief successive generations of new incoming staff over the years. These materials can be seen at http://www.couperus.org/PageMill if you would like to see more detail.

Item 7D, Supplement 1

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2 I hope I have persuaded you about the importance of a positive vote on this agenda item - so that this project is not delayed any more than is necessary.

Jitze Couperus

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1 Arika Miller
From: jim basiji
Sent: Monday, May 13, 2024 9:17 AM
To: Jitze Couperus
Cc: Anne S Kiremidjian; Arika Miller; Bradley Evanson; George Tyson; J Logan; Jennifer Basiji; Kavita Tankha; Linda Swan; Lisa Schmidt; Peter Pirnejad; Roger Spreen; Stanley Mok Subject: Re: Erosion of Matadero Creek - Agenda Item 7B at next Council Meeting Dear all,
As residents of the Lower Page Mill Road, my wife and I travel through this very section of Page Mill Road that Jitze Couperus has so ably documented below multiple times per day. And, we have been aware of the incidences that he has referred to. More importantly, Page Mill Road is a designated emergency evacuation route for the town. As such, it needs to be robust and bottleneck free. I respectfully urge you to finally address this nasty and long standing problem in its entirety.

Best regards
Jim and Jennifer Basiji
On Mon, May 13, 2024 at 1:26 AM Jitze Couperus wrote:

Dear Mayor and Members of City Council
At your Council Meeting next Thursday May 16th, on the Agenda is Item 7B which has the Title “RESOLUTION

It has not caused a fatality yet (to my knowledge), but I have personally witnessed the aftermath of three serious accidents over the intervening years, and been involved in innumerable other “narrow escapes”.

Besides this there is the testimony of many more near misses that I didn’t actually participate in, but were documented by the fresh black skid-marks evident on the road surface.

Item 7D, Supplement 2

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2 And that is where – for thirteen years - the more serious (significant risk of fatality) problem lies – in this “temporary” narrowing of one of the major arteries in our town. You are not being asked to vote just on fixing some creek erosion, but also on the more urgent and life-threatening associated problem of the “temporary” roadway constriction.

I hope I have persuaded you about the importance of a positive vote on this agenda item - so that this project is not delayed any more than is necessary.

Jitze Couperus
The background in a nutshell – many years ago (in 2011), the creek was discovered to have eroded its banks all the way to the edge of Page Mill Road - to the extent that there was barely any roadway remaining between the edge of the black-top and a 15 ft vertical drop into the eroded creek-bed. I reported this to the Sheriff who promptly called in the CHP, who immediately blocked off that lane. (See attached pictures which I took at that time) This single-lane blockage lasted a few days until “temporary emergency repairs” could be performed. This involved sinking some piers into the roadway and erecting some concrete safety bollards along the edge of Page Mill up to where the creek goes under the road at the bridge.

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1 Arika Miller
From: John Dukes
Sent: Monday, May 13, 2024 2:56 PM
To: Jitze Couperus
Cc: Kavita Tankha; George Tyson; Linda Swan; Lisa Schmidt; Stanley Mok; Peter Pirnejad; Arika Miller; Bradley Evanson
Subject: Re: Erosion of Matadero Creek - Agenda Item 7B at next Council Meeting To the Mayor and Council:

Jitze sent me a copy of the note he sent you. I heartily, if not passionately, add my support.

Having had--not infrequent--confrontations at the bridge with cyclists, let me assure you that the risk he describes is not minor. I am delighted that there seems to be movement towards mitigation. (I add that some of the confrontation incidents involved ME on the cycle. ) Thanks indeed for what appears to be genuine progress.

John Dukes
On May 13, 2024, at 1:26 AM, Jitze Couperus wrote:

Dear Mayor and Members of City Council
At your Council Meeting next Thursday May 16th, on the Agenda is Item 7B which has the Title “RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE MATADERO CREEK RESTORATION AND BANK STABILIZATION PROJECT”
This email is to ask (implore) you to pass this resolution so that we can move on the next steps and to finally bring completion to this project within the next few years.

Item 7D, Supplement 3

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2 The background in a nutshell – many years ago (in 2011), the creek was discovered to have eroded its banks all the way to the edge of Page Mill Road - to the extent that there was barely any roadway remaining between the edge of the black-top and a 15 ft vertical drop into the eroded creek-bed. I reported this to the Sheriff who promptly called in the CHP, who immediately blocked off that lane. (See attached pictures which I took at that time) This singlelane blockage lasted a few days until “temporary emergency repairs” could be performed. This involved sinking some piers into the roadway and erecting some concrete safety bollards along the edge of Page Mill up to where the creek goes under the road at the bridge.

And that is where – for thirteen years - the more serious (significant risk of fatality) problem lies – in this “temporary” narrowing of one of the major arteries in our town. You are not being asked to vote just on fixing some creek erosion, but also on the more urgent and lifethreatening associated problem of the “temporary” roadway constriction.

I hope I have persuaded you about the importance of a positive vote on this agenda item - so that this project is not delayed any more than is necessary.

Jitze Couperus

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TOWN OF LOS ALTOS HILLS May 16, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE FISCAL YEAR 2024-25 PROJECT LIST

FOR ANNUAL PAVEMENT REHABILITATION AND DRAINAGE
IMPROVEMENT TO BE FUNDED BY STATE SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
FROM: WooJae Kim, PE, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council adopt a resolution (Attachment 1) approving the Fiscal Year (FY) 2024-25 project list for the Annual Pavement Rehabilitation and Drainage Improvement Project to be submitted to the California Transportation Commission (CTC) to be funded by the State Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, Road Maintenance and Rehabilitation Account (RMRA) funding.

BACKGROUND:

SB 1, the Road Repair and Accountability Act of 2017, was passed by the State Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide. SB 1 is intended to enable cities and counties to better address significant maintenance, rehabilitation, and safety needs on their local street systems. Maintenance and rehabilitation projects are used to extend the serviceable life of streets.

Built into the Road Repair and Accountability Act are accountability and transparency measures, including a requirement that all projects proposed to receive RMRA funding be approved by the applicable governing body at a regular meeting. To comply, the Town must adopt a resolution with a list of projects for the upcoming fiscal year proposed to receive RMRA funding, including a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement. The resolution with the project list must be submitted to CTC by July 1 of each year.

DISCUSSION:

Staff has identified a list of project street segments for RMRA funding included as Attachment A to the resolution, which is the project street list for the 2024 Pavement Rehabilitation and Storm Drainage Improvement Project to be approved by Council at the May 16 meeting and subsequently out to bid thereafter. The engineer’s estimate for the entire 2024 Pavement Rehabilitation and Storm Drainage Improvement Project is $1.47 million. Construction is anticipated to start in August 2024.

ITEM 7E

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Staff Report to City Council Page 2
Approving Project List for Senate Bill-1
May 16, 2024
Based on the Local Streets and Roads – Projected FY2024-25 Revenues Report updated on January 12, 2024, the Town has been allocated the following funds:
• $217,612 - Road Maintenance and Rehabilitation Account (RMRA) • $238,154 - Highway Users Tax Account (HUTA)
ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024-25 CITY COUNCIL WORK PLAN:

This action was identified on the 2024 City Council Work Plan under “Protect and Maintain Infrastructure” for the 2024 Pavement and Storm Drainage Improvement to fund construction.

FISCAL IMPACT:

SB 1 RMRA funds supplement the Annual Road Rehabilitation Program with Gas Tax, Vehicle Registration Fee, Drainage In-lieu, Street Encroachment Fees, Measure B, and General Fund. The total annual budget for the project is $1,400,000. The allocation of General Fund varies annually between $400,000 to $600,000 pending amount of other funds for the fiscal year.

ATTACHMENT

1. Resolution with SB1 Local Street and Road Improvement Project List Prepared by: Astha Khanal, Assistant Engineer

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RESOLUTION NO._______

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE FISCAL YEAR 2024-25 PROJECT LIST FOR ANNUAL

PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENT TO BE FUNDED BY STATE SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the Town must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the Town, will receive an estimated $217,612 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the seventh year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the Town has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list (Attachment A); and WHEREAS, the Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate streets and roads, and add active transportation infrastructure throughout the Town this year and similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the Town’s streets and roads are in an “excellent” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into an excellent condition; and
ITEM 7E ATTACHMENT 1

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WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the Town of Los Altos Hills, State of California, as follows:

1. The foregoing recitals are true and correct.

2. Approve the fiscal year 2024-25 list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues (Attachment A).

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills as a regular meeting held on 16th of May 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

Stanley Mok, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

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ATTACHMENT A
Town of Los Altos Hills
SB1 Local Street and Road Improvement Project List
The Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. The FY 2023- 2024 project list below was developed as part of the requirements of Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, which is also providing much of the funding to do the work.

PROJECT LIST PROJECT DESCRIPTION & LOCATION ESTIMATED
BUDGET

ESTIMATED

COMPLETION DATE

ESTIMATED

USEFUL LIFE

1. 2024 Pavement
Rehabilitation and
Storm Drainage
Improvement Project
This is an annual street resurfacing project that includes 1.5” and 2” overlay with digouts, microsurfacing, microsurfacing and digouts, and pavement markings replacement throughout
various streets within Town limits. (See attached exhibit for street names.) The selected streets were determined by the recommendation from the Metropolitan Transportation
Commission’s Pavement Management Program. This project will extend the life span of streets throughout the Town between 5, 15 and 20 years depending of type of rehabilitation method. $1,400,000 October 2024 5-20 years

2. Streets Operations
and Maintenance
Budget
This budget will support the necessary work on Various Street repairs and maintenance throughout town on as needed basis $630,000 June 2024 5-10 years

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ATTACHMENT A
Town of Los Altos Hills
SB1 Local Street and Road Improvement Project List
2024 Pavement Rehabilitation and Drainage Improvement Project Specifications -- Streets List Street From To Length
(Feet)
Area
(Square Feet)
Type of Work
Anacapa Road Viscaino Rd. Ascension Dr. 1,300 32,500 Microsurfacing Edith Road Fremont Rd. 500' N/O
Fremont Rd. 500 16,500 Microsurfacing
Elena Road La Barranca Rd. Vinedo Ln. 5,884 129,448 Microsurfacing Esperanza Drive Concepcion Rd. Esperanza Dr. 2,674 58,828 Microsurfacing Fremont Road Manuella Rd. Miranda Rd. 1,300 35,100 Microsurfacing Kingsley Avenue Altadena Dr. END 838 10,894 2" Overlay w/ Digouts
La Cresta Drive N/A N/A 0 0 AC Dike &
Pathway only
Moody Road Altamont Rd. 570' W/O
Murietta Ln. 5,710 131,330 Microsurfacing
Mora Heights Way Mora Glen Dr. END 480 11,520 2" Overlay w/ Digouts
Page Mill Road Paseo Del Roble Dr. Pase Del Roble
Dr. 38 1,140 2" area grind and 2" Overlay
Purissima Road N/A N/A 0 0 Digouts Only
Stonebrook Drive N/A N/A 0 0 Digouts Only
Taaffe Road Dezahara Wy. (S) Altamont Rd. 370 7,400 2" Overlay w/ Digouts
Twin Oaks Court Arastradero Rd. END 125 2,750 Microsurfacing Viscaino Road** Purissima Rd. Concepcion Rd. 3,456 79,488 Microsurfacing w/ Digouts
Weston Drive Fremont Rd. END 891 20,493 Microsurfacing
w/ Digouts
TOTAL 23,566
TOTAL MILES 4.5

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TOWN OF LOS ALTOS HILLS May 16, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR 2024 PAVEMENT REHABILITATION AND DRAINAGE

IMPROVEMENT PROJECT AND AUTHORIZING STAFF TO

ADVERTISE FOR FORMAL BID
FROM: WooJae Kim, Public Works Director
John Chau, Associate Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a resolution (Attachment 1) approving t h e Plans and Specifications for t h e 2024 Pavement Rehabilitation and Drainage Improvement Project and authorize staff to advertise the project for a formal bid.

BACKGROUND:

As adopted in the FY2023-24 Operating Budget and FY2024-2028 Five Year Capital Improvement Plan, the Annual Road Rehabilitation Program is an ongoing capital program for maintenance and improvements to Town streets for safety and functionality. The annual Pavement Rehabilitation and Drainage Improvement Projects are funded through this capital program. Funding sources for the annual program include State Gas Tax, Senate Bill 1 (Road Repair and Accountability Act of 2017) Funds, Vehicle Registration Fees, Drainage In-lieu Fees, Street Encroachment Fees, Measure B (Local Streets and Roads) Fund, and General Fund.

The annual pavement rehabilitation projects involve various types of operations including street resurfacing or microsurfacing with the intent to extend the pavement service life and prevent the need for more costly reconstruction of streets. Street resurfacing typically involves spreading two-inch layer of asphalt over the existing surface every 15 to 20 years. Microsurfacing involves applying a thin coat of liquid asphalt and fine aggregate mixture to the surface at approximately five-to-eight-year intervals while the structural integrity of the street is intact. For either method, localized failures of the existing pavement surface are repaired prior to spreading asphalt or microsurfacing. Streets are selected each year based on condition, maintenance history, and timing of other improvements such as underground utility installation.

ITEM 7F Staff Report

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Staff Report to City Council Page 2
2024 Pavement Rehabilitation and Drainage Improvement
May 16, 2024
DISCUSSION:

Approximately 4.5 miles of road pavement are included for this year’s pavement rehabilitation and drainage improvement project. Below is the list of street segments and type of treatment for each street.

Street From To Length
(Feet) Type of Work
Anacapa Drive Viscaino Road Ascension Drive 1,300 Microsurfacing with Cracks seal and Digouts
Edith Avenue Fremont Road Town Limit 500 Microsurfacing with Cracks seal Elena Road La Barranca Road Vinedo Lane 5,884 Microsurfacing with Cracks seal and Digouts
Esperanza Drive Concepcion Road Esperanza Drive 2,674 Microsurfacing with Cracks seal and Digouts
Fremont Road Manuella Road Miranda Road 1,300 Microsurfacing with Cracks seal Kingsley Avenue Altadena Drive End 838 2" AC Overlay and Digouts Mora Heights
Way Mora Glen Drive End 480 2" AC Overlay and Digouts
La Cresta Drive Nina Place Viscaino Road N/A AC Dike Remove and Replace Moody Road Altamont Road Murietta Lane 5,710 Microsurfacing with Cracks seal and Digouts
Page Mill Road Paseo Del Roble
Drive
14975 Page Mill
Road 38 2" Area Grind and 2" AC Plug
Purissima Road Concepcion Road Robleda Road N/A 6" Digouts (localized repairs) Stonebrook
Drive Kate Drive Oak Knoll Circle N/A 6" Digouts (localized repairs) Taaffe Road Dezahara Way Altamont Road 370 2" AC Overlay and Digouts Twin Oaks Court Arastradero Road End 125 Microsurfacing with Cracks seal Viscaino Road Concepcion Road Purissima Road 3,456 Microsurfacing with Cracks seal and Digouts
Weston Drive Fremont Road End 891 Microsurfacing with Cracks seal and Digouts

Total 23,566

4.5 Miles
Staff prepared the Plans, Specifications, and cost estimates for the project in-house. Staff is recommending that the City Council approve the Plans and Specifications, available on the Town’s website (https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents), and authorize staff to advertise the project for a formal bid. Once authorized by Council, a Notice to Bidders will be published in the Los Altos Town Crier and posted on the Town's website. Staff will also send the Notice to Bidders to Builders Exchanges, covering

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Staff Report to City Council Page 3
2024 Pavement Rehabilitation and Drainage Improvement
May 16, 2024
Alameda County, Santa Clara County, Contra Costa County, the Peninsula Area, and the San Francisco Bay Area. Staff will also reach out to qualified contractors via telephone calls and emails to notify them of the project for bid.

Once bids are received, staff plans to return to Council for an award of the construction contract to the lowest responsible bidder. The following tentative schedule has been developed for the project:

Bids Open June 20, 2024
Council Award Construction Contract July 18, 2024
Begin Construction August 2024
Complete Construction October 2024
2024-25 CITY COUNCIL WORK PLAN:

This action is identified on the 2024 City Council Work Plan under “Protect and Maintain Infrastructure” Priority for the Annual Pavement Rehabilitation and Drainage Improvement.

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines.

FISCAL IMPACT
With carryover funds from the previous fiscal year, the FY2024-25 budget for the Annual Road Rehabilitation Program is approximately $1,478,485. The total estimated construction cost for the 2024 Pavement Rehabilitation and Drainage Improvement Project is $1,470,000 as shown below:

Construction Contract $1,300,000
Testing & Inspection Services $ 80,000
Project Contingency $ 90,000
Total Estimated Construction Cost $1,470,000
There are sufficient funds for the project in the capital program, and no additional appropriation is needed for this project.

ATTACHMENT

1. Resolution

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RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS TO APPROVE THE PLANS AND SPECIFICATIONS FOR 2024

PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENT

PROJECT AND AUTHORIZE ADVERTISEMENT FOR FORMAL BID
WHEREAS, the Public Works Director of the Town of Los Altos Hills recommends that the project plans and specifications for the 2024 Pavement Rehabilitation and Drainage Improvement Project be approved by Council; and WHEREAS, the Public Works Director recommends that the City Council authorize staff to advertise the project for formal bid.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Plans and Specifications for the project as described in the staff report to the City Council for the agenda item are hereby approved.

2. The Public Works Department is authorized to advertise the 2024 Pavement Rehabilitation and Drainage Improvement Project for a formal bid.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of May 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: ______________________________
Stanley Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM 7F ATTACHMENT 1

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Staff Report to City Council Page 2
Easement Vacation – 13334 La Cresta Drive
May 16, 2024
and Comcast with no objections (Attachment 5). Staff has determined that these PUE’s located at 13334 La Cresta Drive are no longer necessary for future public purposes.

ENVIRONMENTAL REVIEW:

This action, the summary vacation of the public service easement, is exempt from review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14, Section 15305, as a minor alteration in land use limitations. 2024-25 CITY COUNCIL WORK PLAN:

This action was not identified on the 2024-2025 City Council Work Plan but is consistent with staff’s day-to-day operational duties.

FISCAL IMPACT:

There is no Fiscal Impact.

ATTACHMENTS:

1. Resolution

2. Tract Map No. 1848

3. Legal Description for Summary Vacation and Plat Map (Exhibits A and B)

4. California Streets and Highways Code Division 9, Part 3, Chapter 4, Section 8333

5. Consent from Utility Companies for the vacation of sanitary sewer and public utility easements.

Report Prepared By: Melissa Elian, Assistant Engineer

Page 155 of 374 ends

RESOLUTION NO. ___________

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS

HILLS APPROVING SUMMARY VACATION OF PUBLIC UTILITY AND
SANITARY SEWER EASEMENTS AT 13334 LA CRESTA DRIVE
WHEREAS, Chapter 4 of the Public Streets, Highways and Service Easement Vacation Law, commencing with Streets and Highway Code Section 8330, provides for summary vacation of streets and public service easements; and
WHEREAS, Section 8333 of the Streets and Highways Code authorizes the legislative body of a local agency to summarily vacate public service utilities easements when the easements are no longer needed; and
WHEREAS, staff evaluated that there are no existing and future utility needs for the easements described in Exhibits A and B located within the property of 13334 La Cresta Drive; and
WHEREAS, the City Council intends to summarily vacate the sanitary sewer and public utility easements as described in Exhibits A and B.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. This vacation is made under the authority of California Streets and Highways Code Chapter 4 of part 3 of Division 9, commencing at Section 8330 et. seq. a. The sanitary sewer and public utility easements located within the property of 13334 La Cresta Drive (as described herein on Exhibits A and B) have not been used for the purpose for which they were dedicated for at least consecutive five (5) years; and
b. No other public facilities located within the portion of the above mentioned sanitary sewer and public utility easements; and
c. The sanitary sewer and public utility easements within the property of 13334 La Cresta Drive will not be needed in the future.

2. Based upon the findings made above of this Resolution and the provisions of the Section 8333 of the Streets and Highways Code, the City Council does hereby order that the sanitary sewer and public utility easements within the property lines of 13334 La Cresta Drive as described on Exhibits A and B shall and hereby be summarily vacated.

3. The City Clerk is hereby directed and authorized to certify and record this Resolution, including the Exhibits attached hereto, at the Santa Clara County, Office of the Recorder.

4. The public service easements for sanitary sewer and public utilities as described on Exhibits A and B within the property lines of 13334 La Cresta Drive will no longer ITEM 7G ATTACHMENT 1

Page 156 of 374 ends

constitute as sanitary sewer and public utility easements from and after the date of recordation of the documents identified in this Resolution.

5. The City Council finds that the summary vacation of the public service easement is exempt from review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14, Section 15305, as a minor alteration in land use limitations.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16
th day of May 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

Stanley Mok, Mayor
ATTEST:

Arika Miller, City Clerk

Page 157 of 374 ends

ITEM 7G ATTACHMENT 2

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Release

RECORDING REQUESTED BY

TOWN OF LOS ALTOS HILLS
WHEN RECORDED MAIL COPY TO:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk
SPACE ABOVE THIS LINE FOR RECORDER’S USE

SUMMARY VACATION OF PUBLIC UTILITY EASEMENT
13334 La Cresta Drive
APN 175-42-0006
Los Altos Hills, CA 94022
Dated:
____________________________________
Peter Pirnejad, City Manager
Town of Los Altos Hills
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of ___________________________
County of ___________________________
On ______________ before me, ______________________________________________ a Notary Public, personally appeared _________________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _______________________________
Name: ___________________________________
(Typed or Printed) (Seal)
ITEM 7G Attachment 3

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PC#3
CSG: SH / DR
2024.04.09

NO COMMENTS

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CALIFORNIA STREETS AND HIGHWAYS CODE – DIVISION 9, PART 3, CHAPTER 4, SECTION 8333
The legislative body of a local agency, or any public officer or employee authorized by the legislative body as provided in subdivision (a) of Section 8335, may summarily vacate a public service easement in any of the following cases:
(a) The easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation.(b) The date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.(c) The easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.

Ca. Sts. and High. Code § 8333
Amended by Stats 2015 ch 269 (SB 184),s 35, eff. 1/1/2016.Amended by Stats 2006 ch 311 (SB 1586),s 3, eff. 1/1/2007.

ITEM 7G Attachment 4

Page 164 of 374 ends

AT&T
870 N. McCarthy Boulevard, Rm. 110
Milpitas, CA. 95035
February 8, 2022
Oscar Antillon
Public Works Director
Town of Los Altos Hills - Engineering
26379 Fremont Road, Los Altos Hills, CA 94022
Subject: REQUEST FOR UTILITY APPROVAL OF THE VACATION OF:

A portion of a Public Utility Easement, and a Sanitary Sewer Easement located at the eastern and southern property line of 13334 la Cresta Drive Los Altos Hills, Santa Clara County, California. APN 175-42-006.

This is in response to your email dated December 29, 2021 to AT&T (copy enclosed) requesting AT&T to review and approve the abandonment of AT&T’s interest in the mentioned easement.

Please be advised that AT&T Right of Way and Engineering departments have reviewed your request, and determined that AT&T does not require interest in or the need for said easement. Therefore AT&T relinquishes any and all interest in said easement.

If you have any questions or concerns please contact me directly.

Sincerely,
Bruno Czech
AT&T PWC/ROW Manager
T. 408-635.8881
[email protected]
Enclosed; 5
ITEM 7G Attachment 5

Page 165 of 374 ends

1776 TECHNOLOGY DRIVE, SAN JOSE, CA 95110
408-452-9300 MAIN 408-837-7550 FACSIMILE
WWW.TSCIVIL.COM
Job No. 21-279
Date: January 18, 2022
Bruno Czech
AT&T Right of Way Manager & PWC
870 N McCarthy Blvd, Suite 100
Milpitas, CA 95035
Subject: REQUEST FOR UTILITY APPROVAL OF THE VACATION OF:

Dear Mr. Czech:

As the owner’s agent of the property located at 13334 la Cresta Drive Los Altos Hills, we are applying to the Town of Los Altos Hills for the vacation of an unused Sanitary Sewer Easement which overlaps a Public Utility Easement. One of the requirements of the Town’s application is the consent of your company to vacate, or vacate with the retention of an easement which meets your requirements.

Attached for your convenience are copies of the following:
1) Assessor’s Parcel Map for APN (175-42-006)
2) Map highlighting the easements
3) topographic map with aerial
If you have any questions regarding this request, please contact me at the phone number provided below. Enclosed for your convenience is the draft letter to the Town of Los Altos Hills.

Sincerely,

TS/CIVIL ENGINEERING, INC.

Terence J. Szewczyk, P.E. C35527
Principal Engineer

Page 166 of 374 ends

CITY cNGINEl:R'S CeRTIFICIITE
Crocker-AnJlo
National 8ank
I hereb!f certify fhaf I have examined fhe wifhin final map of TRIIC7 No.1848; fhaf fhe subdivision shown fhereon is subsfanfiall!f fhe same as if appeared on fhe fenhlfive map and any approrea' alferafions fhereof; fhaf all prorisions of the Subdivision Map lief and an!/ local ordinance appl/cable af the fime of approval of !he fenfafive map have been complied wifh and that I om safisfied fhaf said map is fechnical/!J correct.

Dafed_f::-_~1__--__5{ /0 !~!: ;?,_fJ!_c~ <---;;~R OF TIIE TOWN OF LOS A£70S 1/lu.S I

APPROVAL OF CITY PLANNING COMMISSION
Approved b11 fhe Cify Planning Commission of fhe Town of Los Alfos Hills of ifs regular meefing held onfhe_3f!! do!f of ~a,,,,,,,~ __ /95/.

R~c1/.f)~
CERTIFIC/171: OF CiTr CLERK
-SECRliiARY OF THECITY'lfi.llNNiNG COMMISSION
OF THE TOWN OF LOS AtiOS il/£LS,
I hereb!f cerfif!J lhaf fhis map, designafed os TRl1CT No. /848 was opproved b!f fhe Cd!f Coundl o~'he Town of Los JI/fas Hills ofa meefing of sq1'tf Council held on fhe 7* da!f of_ Bd•~-r- l95.::(, and fhaf said Council did, cf said meefing1 accepf on behalf fhe public all parcels of fond offered for dedicofio17 for public use in conformif!I wifh the ferms of fhe offer of dedi afion.
/2.~~·
-:rc,rY CU!RI( 11110 EX·OFFICIO CLERK OF THE - - - - -
CITY COUIICIL OF TIIE TOWN OF lOS AlTOS Hill$,
' t.487 AC.
6 1.348AC.

Nor1:s
L!:Gl:ND
• lndicafes monumenf found.
o Indicates ¾"Iron Pipe monumenf sef.

D.f.R. Orain field reserve
"iii'disfances and dimensions are shown in feef and decimals fhereof.

The blue border line indicates fhe boundOr!J of land subdivided bg fhis mop.

COUNTY RECORDER'S CcRTif'ICATE
File No.L.:;...'l.ZJi.5--8- Fee!~-'::'.~""-- 1~,tJ-1- ttl- . tlccepfed for record flnd recorded m 8ook :z.r:;__of Maps of PagesL._ m fhe office of fhe Counf11 Recorder of fhe Counfg of Sonfa Clara, California, fhis{(p__ dayof~et'J-fi..X_ 195.7, af!f:.·11,.eu. 5YL C. TULLY, Counfy Recorder.

By _~_,{j_,._(?_~
DEPUTY
811s1s OF Bel/RINGS
The beoring, N.2l'JO'W., of Fremon! Avenue as shown on fhaf cerfain mop enfif/ea'"M&.!rf Taaffe Subdivision of Lof 4 of fhe Taaffe Partition in the Rancho Lo Purissima Concepcion;' and recorded in Book E of Maps af pages 118 ona' /19 in fhe office of the Counf!I Recorder of San fa C/tlra Counf!I, California, was token as fhe hasis of heorings shown on fhis map.

CIY/f_ fNGIMEeR's CF:RTIF!CI/Tli
/, Lowrencee.Brian, hereb!f cerfifg fhaf I am fl Regisfered Civil Engineer of fhe stale of California; fhaf fhis map, consisfing of fhree sheets correcfl!J represents a surve!f mode under m!f supervision during Ocfobe,; 1956; fhaf fhe surrey is frue and complefe flS shown; fhaf all monumenfs shown hereon acfuall!f exisf or will be placed in fhe exacf posifions shown upon complefion of fhe sfreef improvemenf work, and fhaf fheir positions are correcfl!J shown and fhaf such monuments are sufficlenf fo enable fhe survey fo be ref raced.

Oafed J/;q#7 ___ _;:__:::_e;;:~~:~e~---- F /- REG.CIYIL ENGIIIEER .. CffP.7. N0.5597 OwNEB's CeR11r1cAre
We hereh!f cerfifg fhaf we are fhe owners of, or have some ri9hf, tif!e or inferesf in and to fhe real properf!J included wifhin the subdivision shown on this mop; fhaf we are fhe only persons whose consent is necessary fo pass a clear title lo said real properf!J and we hereb!J consenf fo fhe making of said map and subdivision as shown wifhin fhe blue border line and we hereby dedicate fo public use all streefs,porfions of sfreefs ona' pothwa!JS as shown on said map wifhin said subdiYision.

We also hereb11 dedicate fo puhlic use easements under, on or over those cerfoin sfrips of land lying between fhe reor lines and/or side lines of /ofs and fhe doffed lines each designafed 'f!tJ.E:' (Public flfilifg Etlsemenf) or 11.f." (.4nchor casemenf) or "S.S.E." (Sanifary Sewer eflsemenf) or ''S.D.E."(Sform Drain Eosemenf) as shown on said map wifhin said subdivision, such sfrips fa he kepf open and free from buildings and sfrucfures of any kind. We also hereby relin9uish and_ d_~dicale tofhepublic all ri9h!s~ of ingress fo or egress from Lois 2 and J f}locx. C, Lots /, 3. 4. 5. 7, t} [)lock. A, Lot I 8lock "G;· over and acras::. fheline of'said /of~ which abut fremonf I/venue and /Jrastradero Road.

CROCkeR-ANGLO·Nl1TlONAL BANK, a national banking a.ssoci'afion. Owner. 811 _ a~~~-----
J z~;Fiwsr- Or'l'/Cl;A

13.'l--~~.de. -~R.ErARY
STATE OF ';[ft&5£ f:ta?<b
J.'tCOUNTY OF ,JH ~
On fhis_LL,. dafl of_ _ ______ _ ./9S.1, oefore m~~ Nofar!J Public in and for· ~- jp }fpte tlnd Counfy, r9jdiJJ,g thpfin, duly commissionedflnd sworn, per~onallj; appearea'U • _\f(.CivV1/~ and £.4_ . ...l:J:1.JC~_nown fo me fo be f~e Trusf Officer qnd Secrel, r!J respecfivelfl' of Crocker-Anglo Nahonal Bank the nahona/ banktnf associafion fhaf execufed fhe wifhin insfrumenf and fhe person:, who executed If 011 hehalf of fhe ossociation. named therein, ond the!J acknowledged to me fhaf such associafion executed the same.

IN WITNESS WHeReoF I hare hereunfo sef my hand and offlxed my official seo/ the day and year in fhis certificate flrsf above wriffen;
AA • • • • A(lOA,41 ,3 , ,, ,.,.Q "'ii commIssIon expire,=-_ --1--- ~ ,, _-fp I
'.1/0TAJYr HOFOR--ri1~
OF,..,0,-, ~rATe OF CIWFORN/1/.

TRACT N0.1848

FREMONT HILLS
UNIT NO. I
PAJ2T or Tl-IE RANCl--/0 LA PUl?ISSlMA CONCEPCION
TOWN OF LOS ALTOS HILLS, CALIFORNIA.

SCALE:t"•IOO' -55!!!!!!!!!5- NOVEMBER,195&.

LAWRENCE G. BRIAN
CIVIL eNGINeeR
/ ~rE~1l--------------------------------------------------------------------------------------~S~H~E!ET!J..I £0F~~!SHti,!E~EQT~S~·

12.

Page 167 of 374 ends

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TRACT N0.1848

FREMONT HILLS
UNIT NO. I
PART OF Tl-IE RANCHO LA PURISSIMtl CONCEPCION
TOWN OF LOS ALTOS HILLS, CALIFORNIA.

SCALc:l'•fOO' NOVEMBER, f9S&.

LAWRENCE G. BRIAN

CIVIL ENGINEER
SHEEi 2 OF 5 SHEETS

Page 168 of 374 ends

"' "' 1!
<n
.!:
0 :z
l:R
M. Man
JO. P. ------
. u. e _ _ -----
s. s. e. --------
---------------
H. J f} e Q V
d 0 I I
lo•
l!u_ If
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e r
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8 u r k
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h a r d f
TRACT NO. 1848

FREMONT HILLS
UNIT NO. I
PART or: Tl:-IE RANCHO LA PURISSIMA CONC£PCION
TOWN OF LOS ALTOS HILLS, CALIFORNIA.

SCALE:!"•100' -~~~~;-- NOVEMBER, 1956.

LAWRENCE G. BRIAN
CIVIi. ENGINEER
-.
!
I / _, SHEET 3 OF 5 SHEETS
71,,
14

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Pacific Gas and Electric Company
Kevin Wun
Land Management
San Jose, CA 95113
February 14, 2022
Terence J. Szewczyk, P.E C35527
TS/Civil Engineering, INC.

Principal Engineer
1776 Technology Drive
San Jose, CA 95110
Re: REQUEST FOR UTILITY APPROVAL OF THE VACATION OF:

A portion of a Public Utility Easement, and a Sanitary Sewer Easement located at the eastern and southern property line of 13334 la Cresta Drive Los Altos Hills, Santa Clara County, California.

APN 175-42-006.

Dear Terence J. Szewczyk:

Thank you for giving us the opportunity to review the proposed 10’ public utility easement (“PUE”) vacation. This is in response to your letter, date 01/18/2022, informing PG&E of the proposed PUE vacation of 13334 la Cresta Drive in the City of Los Altos Hills, the County of Santa Clara. An investigation indicates that PG&E currently has no utility facilities within the proposed PUE vacation area. Therefore, PG&E has no request or objections to the proposed PUE vacation per the attached map.

If you have any questions regarding our response, please contact me at (408) 568-3561or [email protected].

Sincerely,
Kevin Wun
Land Management

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PG&E Gas and Electric Facilities Page 2

Page 174 of 374 ends

Santa Clara Valley Water District | 5750 Almaden Expressway, San Jose, CA 95118-3686 | (408) 265-2600 | www.valleywater.org Clean Water • Healthy Environment • Flood Protection
♺
File: 34634
Barron Creek
February 16, 2022
Mr. Terrence J. Szewczyk
TS/Civil Engineering, Inc.
1776 Technology Drive
San Jose, CA 95110
Subject: Request for Approval of the Vacation of a Public Utility and Sanitary Sewer Easement Located at the Eastern and Southern Property Line of 13334 La Cresta Drive, Los Altos Hills (APN 175-42-006)
Dear Mr. Szewczyk:

Santa Clara Valley Water District (Valley Water) staff has received your request for the approval of the vacation of a public utility and sanitary sewer easement located at the subject site, received on January 18, 2022.

Valley Water has no objections to this vacation request. If you have any questions, please contact me at (408) 630-3157 or [email protected]. Please reference Valley Water File No. 34634 on any future correspondence.

Sincerely,
Kevin Thai, CFM
Associate Engineer
Community Projects Review Unit
cc: Mr. Oscar Antillon, Town of Los Altos Hills ([email protected]) Y. Arroyo, K. Thai, File
DocuSign Envelope ID: C43F88E6-3036-4732-B280-646D06FDB27D

Page 175 of 374 ends

Sent Via E-Mail:

February 22, 2022
Ethan Franklin, C/O homeowner
TS/Civil Engineering, Inc
San Jose, CA 95110
RE: Utility Easement Abandonment Request: 13334 La Cresta Dr, Los Altos Hills, CA 94022. APN# 175-42-006
Dear Mr. Franklin:

Please accept this correspondence in response to your request for Comcast Cable Inc. agreement for the abandonment of an existing Sanity Sewer Easement at the address listed above.

Comcast Construction and Engineering department has reviewed all documentation provided (site plans) and has determined that Comcast facilities will not be impacted by the Easement abandonment and therefore the request is approved.

Any additional questions please feel free to contact me at 415-859-0539.

Regards,
Karl Lorenz
Comcast Cable
Regional Construction Dept.
860 Stanton Rd
Burlingame, CA 94010

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ITEM 7H
TOWN OF LOS ALTOS HILLS May 16, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT (LANDS OF THE KURMANN FAMILY TRUST); 13867 ROBLEDA ROAD FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the right-of-way dedication at 13867 Robleda Road along the Robleda Road frontage; Lands of The Kurmann Family Trust.

BACKGROUND:

The subject property is a 0.749-acre lot with an average slope of 11.6%. Access to the site is provided by Robleda Road, a public street. The property is gently sloped northeast resulting in a LUF of 0.71 and a maximum development area (MDA) of 10,224 square feet and maximum floor area (MFA) of 5,000 square feet. An application for site development for a new residence was submitted to the Town on December 2, 2022, and approved at Fast Track by the Site Development Committee on May 2, 2023.

DISCUSSION:

The dedication of a right-of-way easement was required as a condition of approval for the residence that was approved by the Site Development Committee on May 2, 2023 (File #SD22- 0086). The right-of-way dedication area, which is 1,200 square feet in size, encompasses a strip of private property along the Robleda Road frontage as shown on Exhibit A of the grant document included in the Resolution (Attachment 1). The right-of-way dedication is required to create a sixty-foot right-of-way in conformance with the Town’s Right-of-Way Policy adopted by the City Council on February 15, 1989, and the General Plan Circulation and Scenic Roadways Element Goal 2 which allows for requiring right-of-way dedications where existing rights-of-way are substandard.

ENVIRONMENTAL REVIEW:

The right-of-way easement dedication qualifies for the common sense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

Page 179 of 374 ends

City Council Page 2
13867 Robleda Road
May 16, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $50.00. Robleda Road is a public street and acceptance of this additional right-of-way easement is not expected to increase funding requirements for maintenance.

CONCLUSION:

The right-of-way easement dedication is consistent with the goals of the Town’s General Plan Circulation and Scenic Roadways Element and the Town’s Right-of-Way Policy. The requirement for additional right-of-way over those portions of property to create a 30-foot half-width for a 60- foot right-of-way is consistent with previoussite development permit approvals. Staff recommends that the Council accept the right-of-way easement agreement granting a right-of-way easement to the Town at 13867 Robleda Road.

ATTACHMENTS

1. Resolution Accepting Dedication of Right-of-Way Easement

2. Dedication of Right-of-Way Easement

3. General Plan Circulation and Scenic Roadways Element Goal 2

4. Right-of-Way Policy
Report prepared by: Jonathan Fox, Associate Planner

Page 180 of 374 ends

ITEM 7H ATTACHMENT 1

RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT
(LANDS OF THE KURMANN FAMILY TRUST)
WHEREAS, The Kurmann Family Trust (“Owner”) owns the property commonly known as 13867 Robleda Road, Los Altos Hills, California (APN 175-23-048); and WHEREAS, a site development permit (SD22-0086) for a new residence, swimming pool, and detached ADU was approved at a duly noticed Fast Track public hearing of the Site Development Committee on May 2, 2023 with reasonable conditions of approval, including the dedication of additional right-of-way to the Town; and
WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may require and accept right-of-way dedications on privately owned lands lying within the Town; and WHEREAS, the Owner has offered to dedicate additional rights-of-way to the Town attached to this Resolution as Attachment A (“Offer of Right-of-Way Easement Dedication”) for street right-of-way purposes and incidents thereto; and
WHEREAS, the Town finds the Offer of Right-of-Way Easement Dedication to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Offer of Right-of-Way Easement Dedication is adjacent to an existing public right-of-way and is necessary to create a 30- foot half width for the 60-foot right-of-way and is an asset to the Town and the Owner; and NOW, THEREFORE, based on the entirety of the record before it, the City Council of the Town of Los Altos Hills hereby finds that the Project qualifies for the common sense exemption outlined in CEQA Guidelines Section 15061(b)(3), and does hereby accepts on behalf of the public, and for the purposes herein described, the Offer of Right-of-Way Easement Dedication attached to this Resolution as Exhibit A.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16
th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

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ITEM 7H ATTACHMENT 2

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GOAL 2
Los Altos Hills enjoys its quiet semi-rural roadways and wishes to preserve its current character.

Policy 2.1 Provide adequate space in public right-of-ways to accommodate semirural roadways, pathways, utilities, drainage, and vegetative buffers.

Policy 2.2 Through traffic should remain on non-residential thoroughfares (i.e freeways, expressways, and arterials) to the maximum extent possible.

Policy 2.3 Collectors, neighborhood connectors and local roads shall not be designed or improved to an extent that would encourage through traffic.

Policy 2.4 Cul-de-sacs and loop-type roads shall be encouraged as a means of reducing traffic.

Policy 2.5 The intensity of existing or proposed land uses shall not provide justification for widening roadway pavement widths.

Policy 2.6 New or expanding development that will impact a road, whether private or public, should be required to improve the roadway surface and width to provide for adequate emergency access, and shall repair damage caused by construction.

Policy 2.7 The Town shall pursue cost-effective maintenance of the roadway network. Roadways shall be maintained in a priority order based on traffic levels and cost effectiveness while preventing long-term deterioration.

Policy 2.8 Roadway maintenance should not interfere with pathways or drainage.

Program 2.1 Develop right of way standards to generally accommodate roadway pavement, drainage, vegetative screening, utilities, slopes, and pathways, and to avoid excessive cuts or fills. A general guide for width would be 60 feet, although this will vary depending on conditions. Additional easements for slope or line of sight may be required.

Program 2.2 Identify existing and desirable emergency access connections.

Circulation & Scenic Roadways Element
Los Altos Hills General Plan
Page C- 10
ITEM 7H ATTACHMENT 3

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ITEM 7H ATTACHMENT 4

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ITEM 7I
TOWN OF LOS ALTOS HILLS May 16, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT (LANDS OF DCV ENTERPRISE PARTNERS LLC); 26481 PURISSIMA ROAD FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the right-of-way dedication at 26481 Purissima Road along the Purissima Road frontage; Lands of DCV Enterprise Partners LLC.

BACKGROUND:

The subject property is a 3.04-acre lot with an average slope of 11.1%. Access to the site is provided by Purissima Road, a public street. The property is gently sloped northeast resulting in a LUF of 2.80 and a maximum development area (MDA) of 39,852 square feet and maximum floor area (MFA) of 16,530 square feet. An application for site development for additions to an existing residence was submitted to the Town on December 5, 2022, and approved at Fast Track by the Site Development Committee on May 11, 2023.

DISCUSSION:

The dedication of a right-of-way easement was required as a condition of approval for the addition/remodel project that was approved by the Site Development Committee on May 11, 2023 (File #SD22-008). The right-of-way dedication area, which is 10,049 square feet in size, encompasses a strip of private property along the Purissima Road frontage as shown on Exhibit A of the grant document included in the Resolution (Attachment 1). The right-of-way dedication is required to create a sixty-foot right-of-way in conformance with the Town’s Right-of-Way Policy adopted by the City Council on February 15, 1989, and the General Plan Circulation and Scenic Roadways Element Goal 2 which allows for requiring right-of-way dedications where existing rights-of-way are substandard.

ENVIRONMENTAL REVIEW:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

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City Council Page 2
26481 Purissima Road
May 16, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $50.00. Purissima Road is a public street and acceptance of this additional right-of-way easement is not expected to increase funding requirements for maintenance.

CONCLUSION:

ATTACHMENTS

1. Resolution Accepting Dedication of Right-of-Way Easement

2. Dedication of Right-of-Way Easement

3. General Plan Circulation and Scenic Roadways Element Goal 2

4. Right-of-Way Policy
Report prepared by: Jonathan Fox, Associate Planner

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Resolution ____-24 Page 1
RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT
(LANDS OF DCV ENTERPRISE PARTNERS LLC)
WHEREAS, DCV Enterprise Partners, LLC (“Owner”) owns the property commonly known as 26481 Purissima Road, Los Altos Hills, California (APN 175-47-003); and WHEREAS, site development permit (SD22-0087) for additions to an existing residence was approved at duly noticed Fast Track public hearing of the Site Development Committee on May 11, 2023 with reasonable conditions of approval, including the dedication of additional right-of-way to the Town; and
WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may require and accept right-of-way dedications on privately owned lands lying within the Town; and WHEREAS, the Owner has offered to dedicate additional rights-of-way to the Town attached to this Resolution as Attachment A (“Offer of Right-of-Way Easement Dedication”) for street right-of-way purposes and incidents thereto; and
WHEREAS, the Town finds the Offer of Right-of-Way Easement Dedication to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Offer of Right-of-Way Easement Dedication is adjacent to an existing public right-of-way and is necessary to create a 30- foot half width for the 60-foot right-of-way and is an asset to the Town and the Owner; and NOW, THEREFORE, based on the entirety of the record before it, the City Council of the Town of Los Altos Hills hereby finds that the Project qualifies for the common sense exemption outlined in CEQA Guidelines Section 15061(b)(3), and does hereby accepts on behalf of the public, and for the purposes herein described, the Offer of Right-of-Way Easement Dedication attached to this Resolution as Exhibit A.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16
th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM 7I ATTACHMENT 1

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This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF RIGHT-OF-WAY EASEMENT DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Lands of DCV Enterprise Partners, LLC)
THIS DEDICATION is made this -1-'_ day of Apii 1 , 2024, by DCV Enterprise • Partners, LLC, ("Owner"), the owner of the property located at 26481 Purissima Road, Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation ("Town").

Section 1. Owner does hereby offer to dedicate to Town an easement for street right of way purposes and incidents thereto that portion of the real property situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit A attached hereto ("Dedication").

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owner has properly executed, and the Town has hereby accepted, this Dedication as follows:

OWNER:

D�ignature)
Authorize Agent Name
ITEM 7I ATTACHMENT 2

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