Los Altos Hills City Council
July 18, 2024

1 City Council Regular Meeting Agenda
July 18, 2024

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council.

If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/July18CCMeetingLAH
Webinar ID: 840 1226 0318
Passcode: 94022
Public testimony will be taken at the direction of the mayor and members of the public may only comment during times allotted for public comments.

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, July 18, 2024, at 6:00 p.m.

Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
July 18, 2024

1. CALL TO ORDER (6:00 P.M.)

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW

5. PRESENTATIONS AND APPOINTMENTS
A. Appointment/Reappointment to the Los Altos Hills Community Relations Committee B. Appointment to the Joint Volunteer Service Awards Committee

6. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

7. CONSENT CALENDAR
A. Approval of Regular City Council Meeting Minutes – June 20, 2024 (Staff: A. Miller) B. Review of Disbursements: May 2024 (Staff: P. Pirnejad) C. Approval of Treasurer’s Report for the Month End May 2024 (Staff: P. Pirnejad) D. Resolution Approving an Amendment to the Los Altos Hills Classification Plan and Salary Schedule Effective Fiscal Year 2024-25 to Establish a New Classification Title and Salary Range for Senior Public Works Inspector and Approving the Public Works Inspector/ Senior Public Works Inspector Series Job Specifications (Staff: W. Kim) E. Resolution Accepting Open Space Easement Agreement at 11170 Magdalena Road; Lands of The Taori Family Trust; File #SD23-0050 (Staff. B. Evanson) F. Resolution Accepting Open Space Easement Agreement at 10701 Magdalena Road; Lands of Ng; File #SD22-0042 (Staff. B. Evanson)
G. Resolution Accepting Open Space Easement Agreement at 22560 Ravensbury Avenue; Lands of 22560 Ravensbury Avenue LLC; File #SD20-0045 (Staff. B. Evanson) H. Resolution Approving the Amended and Restated Funding Agreement between the Town of Los Altos Hills and Santa Clara Valley Transportation Authority for 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program (Staff: W. Kim)

3 City Council Regular Meeting Agenda
July 18, 2024
I. Resolution Awarding a Construction Contract for the 2024 Pavement Rehabilitation and Drainage Improvement Project to O’Grady Paving, Inc. (Staff: W. Kim) J. Resolution Rejecting All Bids Received for the Matadero Creek Restoration and Bank Stabilization Project and Approving an Amendment to the Consultant Services Agreement with ENGEO for Additional Services (Staff: W. Kim)
K. Designation of a Voting Delegate and an Alternate Voting Delegate to the 2024 League of California Cities Annual Conference October 16-18, 2024 (Staff: A. Miller)

8. ONGOING BUSINESS
A. Receive and Accept the Mid-Year Status Update on 2024 City Council Work Plan (Staff:

C. Einfalt)
B. Receive An Informational Update on the Corporation Yard Master Plan Study (Staff: W.

Kim)

9. PUBLIC HEARINGS

10. NEW BUSINESS
A. Council Discussion and Staff Direction on how to Disperse the Community Service Grant Fund (Staff: P. Pirnejad)
B. Resolution Authorizing Award of the Information Technology Managed Services and Authorize the City Manager to Enter into a 3-year Agreement with Eaton & Associates (Staff: C. Einfalt)

11. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Finance Director
D. Community Development Director
E. Public Works Director
F. City Manager

12. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD

HOC COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities

4 City Council Regular Meeting Agenda
July 18, 2024

13. COUNCIL, COMMISSION, AND COMMITTEE INITIATED ITEMS
A. History Committee Permission to advertise for the History of Horses and Pathways: Their Influence on Making Los Altos Hill a Connected Community on Sunday, September 29, 2024
B. Los Altos/Los Altos Hills Joint Volunteer Award Committee’s Donation Request

14. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road 72 hours in advance of the meeting.

A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers and online. Council may take action on any agendized matter in any manner deemed appropriate by Council.

ITEM 5A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: July 18, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk
APPROVED: Peter Pirnejad, City Manager
RE: Re-Appointment to the Los Altos Hills Community Relations Committee _____________________________________________________________________________ Attached for your review and consideration is an application from Rajiv Bhateja for reappointment to the Los Altos Hills Community Relations Committee.

Resolution 55-21 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of seven (7) members. The Town currently has two (2) vacancies on the committee. With this appointment, the committee would have one (1) additional opening.

The term would run four years, beginning on July 18, 2024, and end June 30, 2028

1 Arika Miller
From: [email protected]
Sent: Thursday, June 27, 2024 9:45 AM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Community Relations Committee
Name Rajiv Bhateja
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
Los Altos Hills
(Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
Have served on the commitee for the past 4 years, most
recently as Chair for the past 22 months.

ITEM 5A, ATTACHMENT 1

2 How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
Over 40.

Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

Helped coordinate annual picnic (2023 and 2024) and
newcomer welcome efforts.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Organization, communication and coordination skills.

What particular area of
responsibility on this
Committee /
Commission interests
you?
The idea of serving the public, keeping them informed and increasing civic engagement.

Education Background
and Professional
Activities
PhD - Civil Engineering & MS - Computer Science (UC
Berkeley).

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

Increase community awareness and civic engagement.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No

3 If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Rajiv Bhateja
Date 6/27/2024
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter, Town Website, Newspaper
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

4 Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 5B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: July 18, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk
APPROVED: Peter Pirnejad, City Manager
RE: Appointments to the Los Altos/Los Altos Hills Joint Community Volunteer Service Awards Committee
________________________________________________________________________ There are currently two (2) openings on the Los Altos/Los Altos Hills Joint Volunteer Awards Committee.

Attached for your review and consideration for appointment is an application from Benjamin Gikis.

The term begins upon appointment by the City Council on July 18, 2024, and expires on June 30, 2028.

Mr Benjamin John Gikis
Town of Los Altos Hills | Generated 7/12/2024 @ 6:01 pm by OnBoardGOV - Powered by ClerkBase Status
Name Mr Benjamin John Gikis
Application Date 5/12/2024
Expiration Date 5/12/2026
Status Received
Board Vacancies Status
LA/LAH Joint Community Volunteer Service
Awards
3 Pending
Basic Information
Name
Mr Benjamin John Gikis
Contact Information
Address
Los Altos Hills, CA 94024
Yes, I am a resident
Yes
Email
Phone
Cell Phone
Business Phone
Are you a Registered Voter
Yes
Number of Years Town Resident
52 How many meetings have you attended of the Committee / Commission for which you are applying? 50+
Please describe your involvement in community activities, civic services, and volunteer organizations.

Parks and Rec Committee 8 years, Emergency Preparedness Committee-2 years, Volunteer Awards 8 years plus 2 years as Associate Member, District 44 ADA and Treasurer since 2008, Sons in Retirement-State Golf Chairman.

What skills and / or attributes will you bring to the Committee / Commission you are applying for? Planning and Finance--Was Treasurer of this Committee
What particular area of responsibility on this Committee / Commission interests you? Finance and event planning
Education Background and Professional Activities
BS and MS in Chemical Engineering, minors in Business and Finance Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.

Committee needs continuity/history which I can provide. I have the banking/financial skills to handle the treasurer function and have helped plan 10 of these events. I developed the "poinsettia Sale" fund raising effort which has raised about $4000 for the committee. We need to work toward a more economical event and expand opportunities for more volunteers to be recognized.

Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions? If Yes, please explain.

No
Are you aware of any issues now or proposed that might require you to recuse yourself? If Yes, please explain No
Membership on standing Committees / Commissions often entails meetings throughout the year, and most Committees / Commissions meet at least once monthly. Can you be available for these meetings? Yes
Please let us know how you heard about the Town's Committees and Membership Application.

Town Website
Generated 7/12/2024 @ 6:01 pm
ITEM 5B, Attachment 1

Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, June 20, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member George Tyson, Council Member Kavita Tankha

Absent: Council Member Linda Swan
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Assistant to the City Manager Cody Einfalt, Community Development Director Bradley Evanson, Assistant Community Development Director Jay Bradford, and Public Works Director WooJae Kim

1. CALL TO ORDER (6:00 P.M.)
Mayor Mok called the meeting to order at 6:00 P.M.

2. ROLL CALL
Mayor Stanley Mok, Vice Mayor Schmidt, Council Member Tankha, and Council Member Tyson were present. Council Member Linda Swan was absent from the meeting.

3. PLEDGE OF ALLEGIANCE- Recited

4. AGENDA REVIEW
Council Member Tankha made a motion to approve the agenda review as presented. Council Member Tyson seconded the motion. Approved, Vote 4-0
AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan

5. PRESENTATIONS AND APPOINTMENTS
A. Appointment/Reappointment to the Los Altos Hills Planning Commission- Council Member Tankha made a motion to reappoint Jitze Couperus, Brigitta Indaco, and Jim Waschura. Council Member Tyson seconded the motion. Approved, Vote 4-0 AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan

6. PRESENTATIONS FROM THE FLOOR

1. Eric Matthews, San Jose, representing the group United Sovereign Americans explained the importance of having a valid 2024 General Election.

ITEM 7A

2. Brian B., San Jose, read a Resolution for a Legally Valid 2024 General Election.

3. Josephine Kawakami, San Jose, read a Resolution for a Legally Valid 2024 General Election.

4. Jean Raby, San Jose, read a Resolution for a Legally Valid 2024 General Election.

5. Dennis Jamison, San Jose read a Resolution for a Legally Valid 2024 General Election.

7. CONSENT CALENDAR
Council Member Tankha made a motion to approve the Consent Calendar removing Item 7F, 7J, and 7L. Vice Mayor Schmidt seconded the motion. Approved, Vote 4-0 A. Approval of the Special Study Session Meeting Minutes- May 16, 2024 (Staff: A. Miller) Approved, Vote 4-0
B. Approval of the Special Closed Session Meeting Minutes- May 16, 2024 (Staff: A. Miller) Approved, Vote 4-0
C. Approval of Regular City Council Meeting Minutes - May 16, 2024 (Staff: A. Miller) Approved, Vote 4-0
D. Approval of Special Joint City Council and Finance Committee Meeting Minutes- May 21, 2024 (Staff: A. Miller) Approved, Vote 4-0
E. Investment Quarterly Report Ended March 31, 2024 (Staff: P. Pirnejad) Approved, Vote 4-0
F. Review of Disbursements: April 2024 (Staff: P. Pirnejad) REMOVED FROM CONSENT

CALENDAR
G. Approval of Treasurer’s Report for the Month Ended April 2024 (Staff: P. Pirnejad) Approved, Vote 4-0
H. Consideration of an Ordinance Amending Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to Amend Regulations Relating to Accessory Dwelling Units, the Grading Ordinance, Low Barrier Navigation Centers, and Emergency SheltersSecond Read (Staff: B. Evanson) Approved, Vote 4-0 I. Consideration of a Resolution Adopting Memorandum of Understanding between the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (TAC) Member Jurisdiction Establishing Ongoing Management and Operation of Edible Food Recovery Program to Comply with the Requirement of SB1383 (California’s ShortLived Climate Pollutant Reduction Strategy (Staff: S. Mattas) Approved, Vote 4-0 J. Consideration of a Resolution to Oppose Initiative #21-0042A1, the Taxpayer Protection and Government Accountability Act, and Authorization for the City Manager to Send a Letter to the California League of Cities (Staff: S. Mattas) REMOVED FROM CONSENT

CALENDAR

K. Consideration of a Resolution Approving the Sewer Construction and Dedication Agreement for the Old Ranch Lane Sewer Main Extension (Staff: W. Kim) Approved, Vote 4-0
L. Informational Update on the El Monte Fire Station Utility Undergrounding (Rule 20A) Project Construction and Project Management Agreements (Staff: W. Kim) REMOVED

FROM CONSENT CALENDAR
ITEM 7F- Review of Disbursement: April in the amount of $1,519,821.77. City Manager Peter Pirnejad clarified that there was an error in the report and the actual disbursement for April was $1,519,821.77. Approved, Vote 4-0 ITEM 7J- Consideration of a Resolution to Oppose Initiative #21-0042A1, the Taxpayer Protection and Government Accountability Act, and Authorization for the City Manager to Send a Letter to the California League of Cities. City Manager Peter Pirnejad removed this item because it does not comply with the process to change the State Constitution and is not eligible for the 2024 ballot.

ITEM 7L- Informational Update on the El Monte Fire Station Utility Undergrounding (Rule 20A) Project Construction and Project Management Agreements. Council Member Tyson explained that all the qualifying bids were reviewed, and the lowest qualified bidder was selected through a thorough process. Approved, Vote 4-0

8. ONGOING BUSINESS
A. Consideration of a Resolution Approving the Proposed Concept Plan for the Heritage House Upgrade Project and Authorizing the City Manager to Execute CDBG Funding Agreement with the County of Santa Clara
Public Works Director WooJae Kim introduced the item and introduced Melissa Elian, Assistant Engineer, who is taking the lead on this project. Mrs. Elian-Carrillo explained that The Heritage House, built in 1908, was originally located in Los Altos downtown and was the home of William Eschenbruecher, the first postmaster of Los Altos who also owned a local hardware store. This wood bungalow home was moved to the current location next to the Town Hall in 1986 to save it from being demolished as part of a new development. The building was renamed the Heritage House by the Town and has been utilized and occupied by the County Sheriff’s Office, Town staff, HAM Radio operators, and by the History Committee.

The Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital Improvement Plan to improve the 1,100 square-foot space for multi-purpose use for community events, meeting space, and committee operations.

In 2023, the Town worked with an independent architect to prepare a preliminary conceptual layout to better define the scope of the project with input from the History Committee and Emergency Preparedness and Response Committee (EPRC) that includes HAM Radio operators. With the preliminary conceptual layout and scope of services, the

Town issued a request for proposal (RFP) in September 2023 to hire a qualified professional architect for the final design and construction documents. On December 14, 2023, the City Council awarded a consultant services agreement to The KPA Group for an amount not to exceed $100,000.

In April 2024, the Town applied for the Urban County Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) through the County of Santa Clara Housing and Community Development. In May 2024, the County of Santa Clara Board of Supervisors approved and reserved $400,000 of CDBG funds for the Heritage House Upgrade project.

Mrs. Elian-Carrillo further stated that the KPA Group analyzed the preliminary conceptual layout based on the project needs, ADA accessibility improvements, building code requirements, and conservation of historic elements of the Heritage House. The KPA Group and staff went through numerous iterations of the conceptual layout and revisions after meetings with the History Committee, EPRC, and the Environmental Design and Protection Committee.

Council Member Tankha asked how much money is coming from Town funds for this project. Assistant Engineer Elian-Carrillo stated that the total was $600,000.

Council Member Tyson explained that he is glad to see the Town is looking at option of installing the ramp on the east side of the Heritage House.

Mayor Mok asked was it possible to get a coffee area. Assistant Engineer Elian-Carrillo stated that a coffee area wasn’t considered in this plan.

Duffy Price, Los Altos Hills, complimented Melissa on this effort.

Elizabeth Loinaz, Los Altos Hills, offered improvements to the west side pathway for a more streamlined access path.

Council Member Tyson inquired about the safest option for using the ramp at night.

Council Member Tankha stated that this will be a great community space and would like Assistant Engineer Elain-Carrillo to work with the Environmental Design and Protection Committee (EDPC) .

Vice Mayor Schmidt made a motion to approve the Resolution for the Proposed Concept Plan for the Heritage House Upgrade Project and Authorized the City Manager to Execute the CDBG Funding Agreement with the County of Santa Clara. Council Member Tyson provided the second.

Approved, Vote 4-0
AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan

B. Consideration of a Resolution Authorizing the City Manager to Execute a Two-Year Extension to the Law Enforcement Agreement with the Santa Clara Office of the Sheriff.

Assistant to the City Manager Cody Einfalt explained that at the start of 2024, the Sheriff’s Office convened a meeting of the three contract cities (Cupertino, Saratoga, and Los Altos Hills) to discuss the expiring law enforcement agreements. At this meeting, County staff alerted the parties that the services provided to the three jurisdictions were causing the Office of the Sheriff to operate at a deficit for the County. To offset this deficit the County requested renewing the law enforcement agreements with significantly higher rates with a revamped methodology to recoup expenses from these services. This was the first time any of the three contract cities were alerted to a proposed cost increase, only a few months before the expiration of the 2014-2024 agreement. The contract with the Sheriff is scalable, allowing for supplemental law enforcement resources to be made available to the Town upon request or through a determination made in real-time by the Office of the Sheriff in response to an in-progress emergency. Mr. Einfalt also explained that in the proposed two-year extension of the law enforcement agreement, the County Sheriff uses the same methodology for rate increases that have been in place for the past 10 years. The proposed cost for law enforcement services for FY2024-25 is $2,655,828, or a 7.64% increase from the previous fiscal year. This amount includes law enforcement services, operation of the West Valley Substation, and a bank of $200,000 in overtime hours which would be able to be used throughout the year. Staff used these numbers in the proposed FY2024-2026 operating budget currently being considered by the City Council.

Rajiv Bhateja, Los Altos Hills, is happy to see funding for the Santa Clara Office of the Sheriff.

Vice Mayor Schmidt made a motion to approve the Resolution Authorizing the City Manager to Execute a Two-Year Extension to the Law Enforcement Agreement with the Santa Clara Office of the Sheriff. Council Member Tankha seconded the motion.

Approved, Vote 4-0
AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan

9. PUBLIC HEARING
A. Consideration of a Resolution of the Town of Los Altos Hills Requesting the Santa Clara County Tax Collector Collect Delinquent Sewer Charges and FY2024-25 Sewer Service Charges for both the Palo Alto and Los Altos Sewer Basin.

Public Works Director WooJae Kim stated that On May 25, 2022, the City Council adopted Resolution No. 59-22, setting the annual sewer services charges per single-family equivalent dwelling unit (EDU). For the sewer tax roll, a single-family house is assessed as one EDU, while an accessory dwelling unit (ADU) is assessed at 0.5 EDU. The Town’s annual sewer service charge for FY2024-25 set by the resolution is $1,846 per EDU.

Through NBS Government Finance Group, staff has prepared the FY2024-25 sewer tax roll schedule of charges. These fees are paid through the Santa Clara County property tax bills. The Santa Clara County Tax Collector requires a Council resolution each year with the tax roll requesting that these fees be collected through the County’s tax billing and collection system.

The Public Hearing was opened for comments in favor or against the Resolution of the Town of Los Altos Hills Requesting the Santa Clara County Tax Collector Collect Delinquent Sewer Charges and FY2024-25 Sewer Service Charges for both the Palo Alto and Los Altos Sewer Basin.

There were no public comments.

Vice Mayor Schmidt made a motion to approve the Resolution of the Town of Los Altos Hills Requesting the Santa Clara County Tax Collector Collect Delinquent Sewer Charges and FY2024-25 Sewer Service Charges for both the Palo Alto and Los Altos Sewer Basin.

Council Member Tankha seconded the motion.

Approved, Vote 4-0
AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan
B. Consideration of a Resolution Adopting the Proposed FY 2024-25 Operating Budget and FY 2025-29 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2024-25 Salary Schedule.

City Manager Peter Pirnejad introduced Drew Corbitt, DKG Consultants, and together they explained that the budget is an annual planning tool that communicates priorities and sets the Town’s operating and spending policy for the year. The City Manager is responsible for presenting a budget to the City Council, in accordance with Municipal Code 2-3.219.

The objective of the budget is to ensure that there are enough funds to meet ongoing spending needs. The following sections highlight the requested actions of the Council related to budget adoption.

Fiscal Year 2024-25 Operating Budget - The budget process culminating in the resolution to adopt the fiscal year 2024-25 budget was the Town’s first two-year operating budget. Fiscal year 2024-25 is being presented for Council approval, with fiscal year 2025- 26 being a plan that will serve as the foundation for next year’s budget process. This year’s budget process was challenging on a number of fronts due to a significant staffing shortage in the Administrative Services Department, making the transition to a two-year budget that much more difficult. This transition, however, provides greater insight into the Town’s budgetary position, and it will create greater operational efficiency going forward. The proposed budget has been reviewed on several occasions prior to adoption. This includes a budget preview provided to the FIC on April 16th, a follow-up review with the FIC on May 13th, and a Joint City Council/FIC study session on May 21st. A financial summary

of the fiscal year 2024- 25 budget is below. An in-depth discussion of the fiscal year 2024- 25 budget is included in the budget document as a part of the City’s Manager’s letter of transmittal.

General Fund Special
Revenue
Capital
Projects
Sewer Total
Beginning
Balance
$16,048,510 $1,147,335 $1,856,456 $4,516,302 $23,568,604 Revenues $19,063,100 $179,633 $867,080 $3,955,291 $24,065,104 Expenditures ($19,342,844) - ($4,384,226) ($4,715,103) ($28,442,173) Net
Transfers
($1,858,386) ($852,081) $2,710,467 - -
Ending
Balance
$13,910,380 $474,887 $1,049,777 $3,756,490 $19,191,535
Fiscal Years 2024-25 to 2028-29 Capital Improvement Plan - The five-year Capital Improvement Plan (CIP) presented for adoption represents the first step in a comprehensive update of the CIP. As noted previously, given staff constraints and the conversion of the operating budget to a two-year plan, the update to the CIP for this cycle was not comprehensive. That being said, the fiscal year 2024-25 to 2028-29 project costs are reflective of staff’s expectations for each of the projects listed in the CIP section of the budget. However, the existing set of projects that already have ongoing budget appropriations needs to be reconciled to ensure funding has been set aside for these projects. Despite existing reserve funds in the General Fund dedicated to capital projects, it is expected that when the reconciliation is complete, some projects will need to be classified as ‘unfunded’ until a funding source is identified. Staff intends to complete this reconciliation and return to the Council on this subject prior to the end of 2024. It should be noted that existing high-priority projects such as the streets rehabilitation project and the Matadero Creek project will continue as planned.

Fiscal Year 2024-25 Appropriations Limit - The Town is required by the State Constitution, Article XIIIB (Proposition 4) to annually calculate the maximum amount of appropriations subject to limitation. The calculation is intended to limit the annual growth in tax revenues used to fund governmental expenditures in California. Article XIIIB was changed with the passage of Proposition 111 on the June 1990 ballot. These changes permit greater flexibility with regard to annually calculating increases in the appropriations limit (Gann Limit) by allowing additional growth factors to be used. The factors permitting the maximum allowable increase in the appropriations limit are chosen for the calculation each fiscal year. The fiscal year 2024-25 appropriations limit is calculated as follows:

Fiscal Year 2023-24 Limit $ 9,166,162
2024 Change in County of Santa Clara Population

1.0002
FY 2023-24 Change in California Per Capita Personal Income 1.0362 FY 2024-25 Limit $ 9,499,965

FY 2024-25 Budget Amount Subject to Limitation $ 8,233,993 Amount Under Appropriation Limit $ 1,265,972
Fiscal Year 2024-25 Salary Schedule - The California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approves the agency’s salary schedule on an annual basis. As such, the Town updates its salary schedule annually for approval during the budget adoption process. Utilizing consumer price index information (CPI) for the San Francisco Bay area from the Bureau of Labor Statistics, the growth in CPI from April 2023 to April 2024 was 3.77%. The salary schedule reflects increases of 4% to the top and bottom of the range for each position except the City Manager’s, for which the salary is set by contract. It is important to note that this is not a cost-of-living adjustment and pay increases will continue to be determined through the performance review process.

The Public Hearing was opened for comments in favor or against the Resolution Adopting the Proposed FY 2024-25 Operating Budget and FY 2025-29 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2024-25 Salary Schedule
Rajiv Bhateja, Los Altos Hills, thanked staff for the corrections made to the budget. Mr.

Bhateja suggested the Council to defer the decision of adding the Management Analyst position to the budget. Mr. Bhateja stated that the 6% increase for Public Safety is reasonable.

Council Member Tankha asked for the City Manager's perspective on adding the Management Analyst position. Mr. Pirnejad stated that the overall number of staff members requested in the proposed budget has decreased from 28 positions to 27 positions based on the needs of the organization.

Council Member Tyson thanked Peter Pirnejad, Drew Corbett, and Town staff for the preparation of the 2-year budget document. Council Member Tyson shared that he heard concerns from residents and he shared some of their concerns about where we are in the budget, but stated that we have built up a reserve. Council Member Tyson expressed that going forward we should all make sure all of our expenses line up with the income the Town receives.

Mayor Mok thanked City Manager Peter Pirnejad, Drew Corbett, Fifi Ngom, and Allan Epstein for all of their hard work in creating the budget. Mayor Mok acknowledged how much of a heavy lift this was for everyone involved.

Council Member Tankha made a motion to approve the Resolution Adopting the Proposed FY 2024-25 Operating Budget and FY 2025-29 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2024-25 Salary Schedule. Vice Mayor Schmidt seconded the motion.

Approved, Vote 4-0

AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Swan

10. NEW BUSINESS
A. Council Discussion and Staff Direction on how to Disperse the Community Service Grant Fund (Staff: P. Pirnejad) This item was moved to the July 18, 2024, Regular City Council Meeting.

B. Consideration of a Resolution of the City Council of the Town of Los Altos Hills Calling a Municipal Election to be held on Tuesday, November 5, 2024, and Requesting Consolidation and Performance of Services from the County of Santa Clara Registrar of Voters (Staff: A. Miller) Approved, Vote 4-0

11. STAFF REPORTS
A. City Attorney – No report.

B. City Clerk Arika Miller stated that the Town’s contract and agreement list is completed and will be reviewed and released next week.

C. Community Development Director Bradford Community Development Director Evanson provided an update on the progress on the Housing Element progress. It included a schedule which included going to the Planning Commission in August (as it is dark in July) with a comprehensive update and schedule through the completion of the Objective Design Standards (ODS), Zoning Ordinance (ZO) Update, and CEQA.

The staff intends to come back to the City Council in September with a follow-up to review the progress and provide the Council and the general public with a similar update of the events to follow through compliance with the outstanding programs including but not limited to the ODS, ZO, Update and CEQA compliance.

D. Public Works Director WooJae Kim reported that on June 20, the Town received one bid for the 2024 Pavement Rehabilitation project. The bid is below the Engineer’s Estimate and within the project budget. Staff will look to seek Council approval for the construction contract award in July.

Septic systems, also referred to as Onsite Waste Water Treatment systems, are regulated by the State’s Water Board through the Local Agency Management Program or LAMP for short. The LAMP agency for the Town and Santa Clara County is the County’s Department of Environmental Health or DEH.

Little over 40% of the Town parcels are on septic systems. Town residents looking to build ADUs and conduct major renovations are taken back by high costs to upgrade

their septic systems in conformance with the State’s LAMP requirements as enforced by DEH.

Town staff had multiple meetings with DEH and Supervisor Simitian’s Office to better understand the situation. In general, what staff heard is that the County is enforcing the bare minimum requirement imposed by the State’s water board for Onsite Waste Water Treatment Systems. These minimum requirements are important to prevent failures and overflows from septic systems that could impact neighborhoods and the region.

At this point, engaging and educating the developers and residents early in their planning stage to make the public aware of these septic requirements may be the key.

Town staff will look to educate and advise the public and building permit applicants accordingly and reach out to the DEH early for compliance requirements. We will also look to gather and prepare septic design guideline materials to distribute to the public.

E. City Manager Peter Pirnejad presented the following:

1. Update on Residential Burglaries through June 2024

2. Interns
a. Behrouz (CMO),
b. Jack (ASD),
c. Jason (PW),
d. Marcus (Planning),
e. Candice (Building), and
f. Ashley (Community services)

3. Finance Director Recruitment complete, offer made, and background check underway

4. AT&T has revised its proposal to transition from traditional telephone services to modern broadband networks based on feedback. The new proposal, AB 2797, exempts rural areas and urban areas without alternative services. It ensures reliable 911 access and emergency preparedness with backup power and educational outreach.

5. The Cyber Security Event (Technology Committee) is happening on the 23rd (This Sunday) from 2-4 PM

6. The review of the contracts is underway and we should have it complete shortly.

7. The next quarterly will be a combined Quarterly and Recreation Guide targeting August

8. July we will review the goals we put into motion in January

9. August we will be dark
Budget Update

1. Please to present our Town’s first 2-year budget

2. We are pleased to present an operationally balanced budget meaning total resources including incoming revenues and the use of reserves equal planned expenditures and transfers out for capital projects.

3. Thank Staff
a. Lack of staff in ASD for over a year.

4. Thank Drew and Fifi

5. Thank FIC and CC

6. Proud to Announce the Town of LAH has received the
a. GFOA Distinguished Budget Presentation Award and
b. Certificate of Achievement for Excellence in Financial Reporting

7. The total number of proposed positions for FY24/25 and 25/26 is decreasing from 28 to 2

12. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES
A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities

1. Council Member Tyson invited everyone to an event at CHAC on Friday, June 21, 2024
Council Member Tyson made a motion to form an Ad Hoc Committee for the City Manager’s Performance Evaluation nominating Vice Mayor Schmidt and Council Member Swan to be on the committee. Vice Mayor Schmidt seconded the motion.

Vote 4-0.

2. Vice Mayor Schmidt informed Council that an RFP is going to go out in the next few days to upgrade the library in Los Altos.

3. Mayor Mok spoke about the importance of Mental Health and informed Council that he attended an event with Council Member Tyson and City Manger Peter Pirnejad that provided great insight into the mental health crisis. Mayor Mok said one of the themes they discuss was “It is ok to not be ok”.

13. REPORTS FROM COUNCIL, COMMISSION, AND COMMITTEE-INITIATED ITEMS
A. Duffy Price, a member of the History Committee, explained that she appreciated seeing the concept plans approved for the Heritage House. Mrs. Price also explained that the History Committee is going to be updating their archives needs with assistance from Jitze and Rajiv. She further thanked the Council for approving the budget in support of the Our Town Newsletter continuing.

14. ADJOURN
The meeting was adjourned at 8:17 P.M.

Respectfully submitted,
Arika Birdsong-Miller

TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENT REPORT FOR PERIOD ENDING
MAY 2024
FROM: Fifi Ngom, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the May 2024 Disbursements Report.

BACKGROUND:

The May Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The disbursements totaled $723,883.43 and electronic fund transfers totaled $402,887.64 for a grand total of $1,126,771.07.

The summarized information shown below is for payroll and related benefits, as well as vendors who were paid in excess of $10,000 in the month with a total of $959,514.67 or approximately 85% of total disbursements by check and electronic fund transfer for the month.

Amounts Vendors Description
306,270.85 EFT: ADP- Payroll Services for May
2024, and other Bank
adjustments/fees
Pay Date: 05.03.24
Payroll: $74,387.57
Payroll Taxes: $21,371.41
Pay Date: 05.17.24
Payroll: $76,529.9
Payroll Taxes: $22,372.65
Pay Date: 05.31.24
Payroll: $75,373.75
Payroll Taxes: $21,530.67
Bank Adjustments/Fees = $14,704.9
ITEM 7B

Staff Report to City Council Page 2
Disbursement Report
June 20, 2024
96,616.79 EFT: CalPERS (retirement and
health) and Navia for Flex Spending
Employer contributions and
employee withholdings related to
payroll benefits.
79,831.34 CSG CONSULTANTS INC Contract Services
10,887.00 EATON AND ASSOCIATES Monthly IT services
15,611.60 ENGEO INCORPORATED Professional services Creekside repair
21,737.10 GRASSROOTS ECOLOGY Open space stewardship program FY23/24
20,159.00 HARPER, KEVIN W. Professional accounting fees 19,958.51 JEMBY ELECTRIC INC. Electrical labor, materials, permits 14,600.00 MATRIX CONSULTING GROUP
INC
Pathway fee Nexus Study
34,163.48 MISSION SQUARE Retirement Services
23,098.50 PALAMERICAN SECURITY Residential Patrol Services 11,369.52 REDWOOD PUBLIC LAW City Attorney Services
14,830.32 REGIONAL GOVERNMENT

SERVICES
Professional accounting fees
205,605.58 SANTA CLARA COUNTY

SHERIFF'S DEPT
Law Enforcement Services
10,800.00 SUPERC AI INC Annual Subscription
12,300.00 VICTORIA DYE EQUESTRIAN
LLC
Westwind Barn Management, Spring
Break Camp
15,459.28 WELLS FARGO Credit card misc. charges
46,215.80 WEST SANITARY DISTRICT Sewer maintenance services ENVIRONMENTAL REVIEW:

The Disbursement Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024.

FISCAL IMPACT:

There is no fiscal impact for the May 2024 Disbursements report.

ATTACHMENTS:

1. May 2024 Disbursements Report by Vendor.

7/8/2024 10:28:04 PM Page 1 of 16
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 050124 - 053124
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADT01 - ADT COMMERCIAL LLC
ADT COMMERCIAL LLC 154351984 05/22/2024 SERVICES 4/1/2024 -4/30/2024 061-1480-6118 155.69 ADT COMMERCIAL LLC 154699360 05/22/2024 SERVICES 5/1/24 -5/31/24 061-1480-6118 155.69 Vendor ADT01 - ADT COMMERCIAL LLC Total: 311.38
Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN I… 8358 05/09/2024 Our Town Quarterly Newslett… 011-1100-6304 6,250.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 6,250.00 Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 336697 05/09/2024 2X, MONTHLY TWICE PER MO… 011-5100-6130 650.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 650.00 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PA… 011-1000-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 5G… 011-1200-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 LAH…011-1200-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 M… 011-1200-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 CIT… 011-1200-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 CIT… 011-1300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 A… 011-1300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 SI… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 SEN…011-1400-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 SI… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 SI… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PL… 011-3100-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PL… 011-3100-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 A… 011-3100-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 SEN…011-3100-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 BUI…011-3200-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 BUI…011-3200-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 ASS…011-3300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 ASS…011-3300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 UTI…011-3300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 P… 011-3300-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PU… 011-3300-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PU… 011-3300-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 P… 011-3300-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 PU… 011-3300-6362 40.24 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 MA…061-4300-6362 30.46 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 MA…061-4300-6362 50.06 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 MA…061-4300-6362 45.00 AT&T MOBILITY 287319629759X04102024 05/01/2024 287319629759X04102024 MA…061-4300-6362 45.00 AT&T MOBILITY 287319629759X05102024 05/22/2024 PARKS & REC SPECIALIST-4/3/… 011-1000-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 5G HOTSPOT - 4/3/24-5/2/24 011-1200-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 LAH HOTSPOT - 4/3/24-5/2/24 011-1200-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 MANAGEMENT ANALYST - 4/3…011-1200-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 CITY MANAGER - 4/3/24-5/2/… 011-1200-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 CITY CLERK - 4/3/24-5/2/24 011-1300-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 SIGNAL EL MONTE & PERIMET…011-1400-6362 44.35 AT&T MOBILITY 287319629759X05102024 05/22/2024 SIGNAL EL MONTE & STONEB… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X05102024 05/22/2024 SIGNAL EL MONTE & VOORHE… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X05102024 05/22/2024 SENIOR ACCOUNTANT - 4/3/2… 011-1400-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 PLANNING DIRECTOR-4/3/24-… 011-3100-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 ADMINISTRATIVE CLERK/TEC… 011-3100-6362 50.06

Expense Approval Report Payment Dates: 050124 - 053124
7/8/2024 10:28:04 PM Page 2 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T MOBILITY 287319629759X05102024 05/22/2024 SENIOR PLANNER - 4/3/24-5/2…011-3100-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 PLANNING IPAD - 4/3/24-5/2/… 011-3100-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 BUILDING INSPECTOR-4/3/24-…011-3200-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 BUILDING IPAD - 4/3/24-5/2/… 011-3200-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 ASSISTANT ENGINEER - 4/3/24…011-3300-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 UTILITY ENGINEERING MANA… 011-3300-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 PUBLIC WORKS IPAD-4/3/24-5…011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 PWD IPAD 2 - 4/3/24-5/2/24 011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 PWD IPAD1 - 4/3/24-5/2/24 011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 ASSISTANT ENGINEER-4/3/24-…011-3300-6362 50.06 AT&T MOBILITY 287319629759X05102024 05/22/2024 PUBLIC WORKS IPAD - 4/3/24-…011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 PUBLIC WORKS IPAD-4/3/24-5…011-3300-6362 40.24 AT&T MOBILITY 287319629759X05102024 05/22/2024 MAINTENANCE WORKER - 4/3…061-4300-6362 45.03 AT&T MOBILITY 287319629759X05102024 05/22/2024 MAINTENANCE WORKER - 4/3…061-4300-6362 45.03 AT&T MOBILITY 287319629759X05102024 05/22/2024 MAINTENANCE WORKER-4/3/… 061-4300-6362 30.46 AT&T MOBILITY 287319629759X05102024 05/22/2024 MAINTENANCE SUPERINTEND…061-4300-6362 50.06 Vendor ATTMOBILITY - AT&T MOBILITY Total: 2,633.08
Vendor: AT&T PO9011 - AT&T
AT&T 000021675836 05/22/2024 T-1 PBX/PRI TELEPHONES DAT…061-1480-6362 155.55 AT&T 000021675923 05/22/2024 PURISSIMA/ELENA PUMP STA… 051-4800-6362 27.38 AT&T 000021675926 05/22/2024 ALTERNATE EOC - FIRE STATI… 011-2100-6362 83.71 AT&T 000021675927 05/22/2024 HERITAGE HOUSE ALARM-04/… 011-2100-6362 29.46 AT&T 000021675928 05/22/2024 26379 FREMONT ROAD-04/10…061-1480-6362 1,093.24 AT&T 000021675929 05/22/2024 26379 FREMONT ROAD - CH… 061-1480-6362 28.94 AT&T 000021675930 05/22/2024 WWB FIRE ALARM LINE-04/10…011-5300-6362 56.33 AT&T 000021675931 05/22/2024 HERITAGE HOUSE DSL SVC-04… 011-2100-6362 57.36 AT&T 000021675932 05/22/2024 26379 FREMONT ROAD-04/10…061-1480-6362 309.18 AT&T 000021675933 05/22/2024 HERITAGE HOUSE OES NEW P… 011-2100-6362 56.33 AT&T 000021675934 05/22/2024 12863 LA CRESTA EOC HAM R… 011-2100-6362 31.43 AT&T 000021675935 05/22/2024 28002 PURISSIMA RD - SANIT… 051-4800-6362 29.46 AT&T 000021675936 05/22/2024 27400 PURISSIMA RD - CORP … 061-4300-6362 57.36 AT&T 000021676406 05/22/2024 O'KEEFE LN AT NORMANDY LN…051-4800-6362 30.14 Vendor AT&T PO9011 - AT&T Total: 2,045.87
Vendor: BAKER01 - BAKER TILLY US, LLP
BAKER TILLY US, LLP BT2797471 05/23/2024 IT RFP ASSISTANCE;PARTIAL C… 011-1400-6199 3,200.00 Vendor BAKER01 - BAKER TILLY US, LLP Total: 3,200.00
Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, …22494 05/23/2024 Traffic Signal Maintenance Svcs 011-4600-6145 551.25 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 551.25 Vendor: BENEST01 - BENEST, FRANK
BENEST, FRANK 5/2/2024 05/09/2024 PROF. SVCS CONDUCT DEVEL… 011-1100-6199 5,300.00 Vendor BENEST01 - BENEST, FRANK Total: 5,300.00
Vendor: CCELECTRIC01 - C&C ELECTRIC INC
C&C ELECTRIC INC 02-02 05/09/2024 WESTWIND BARN ELECTRICAL 011-5300-6118 418.00 C&C ELECTRIC INC 03-03 05/22/2024 CORP YARD BUILDING ELECTR… 061-4300-6118 3,141.00 Vendor CCELECTRIC01 - C&C ELECTRIC INC Total: 3,559.00
Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAND… 5/17/2024 05/22/2024 FOR THE QUARTER JANUARY -…011-0000-2004 772.00 CALIFORNIA BUILDING STAND… 5/17/2024 05/22/2024 FOR THE QUARTER JANUARY -…011-0000-4685 -77.20 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 694.80 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF…05/17/24 05/22/2024 FOR THE QUARTER JANUARY -…011-0000-2002 2,225.38 CALIFORNIA DEPARTMENT OF…05/17/24 05/22/2024 FOR THE QRTR JAN - MAR-24 … 011-0000-4685 -111.27 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 2,114.11 Vendor: CDWG60675 - CDW GOVERNMENT INC
CDW GOVERNMENT INC QV54771 05/09/2024 Renew Microsoft License-3 ye… 061-1480-6208 15,137.34 Vendor CDWG60675 - CDW GOVERNMENT INC Total: 15,137.34

Expense Approval Report Payment Dates: 050124 - 053124
7/8/2024 10:28:04 PM Page 3 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …97001225 05/09/2024 FLEET FUEL 4/12/24-5/03/24 061-4300-6342 114.19 CHEVRON AND TEXACO CARD …97001225 05/09/2024 FLEET FUEL 4/12/24-5/03/24 061-4400-6342 65.28 CHEVRON AND TEXACO CARD …97001225 05/09/2024 FLEET FUEL 4/12/24-5/03/24 061-4400-6342 70.15 CHEVRON AND TEXACO CARD …97001225 05/09/2024 FLEET FUEL 4/12/24-5/03/24 061-4400-6342 99.35 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 348.97 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4189966019 05/09/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 145.18 CINTAS CORPORATION 4189966019 05/09/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 CINTAS CORPORATION 4190678048 05/09/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 145.18 CINTAS CORPORATION 4190678048 05/09/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 CINTAS CORPORATION 4191396275 05/09/2024 UNIFORMS AND HOUSEKEEPT… 061-1480-6123 225.21 CINTAS CORPORATION 4191396275 05/09/2024 UNIFORMS AND HOUSEKEEPT… 061-4300-6324 188.14 CINTAS CORPORATION 4192108854 05/22/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 145.18 CINTAS CORPORATION 4192108854 05/22/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 CINTAS CORPORATION 4192825138 05/23/2024 UNIFORMS & HOUSEKEEPING …061-1480-6123 145.18 CINTAS CORPORATION 4192825138 05/23/2024 UNIFORMS & HOUSEKEEPING …061-4300-6324 188.14 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,746.63 Vendor: MORGANHILL01 - CITY OF MORGAN HILL,
CITY OF MORGAN HILL, 2024-106 05/22/2024 SANTA CLARA COUNTY LEADE… 011-3300-6311 1,400.00 Vendor MORGANHILL01 - CITY OF MORGAN HILL, Total: 1,400.00 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 199939926 05/22/2024 #980056897 MAY 1ST 2024 C… 061-1480-6310 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0017176 5.03.2024 05/22/2024 #8155 20 016 0017176 CABLE… 061-1480-6310 216.23 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 216.23
Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. 1470764 05/22/2024 1 21-GALLON CONSOLE (24' T… 061-1480-6323 67.66 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 67.66 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 424206 05/09/2024 4/2024 BILLABLE GEO TEHC-S… 011-0000-2301 256.25 COTTON SHIRES & ASSOC, INC. 424206 05/09/2024 4/2024 ADMIN FEE GEO TEHC… 011-0000-2301 25.63 COTTON SHIRES & ASSOC, INC. 424206 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -25.63 COTTON SHIRES & ASSOC, INC. 424206 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -256.25 COTTON SHIRES & ASSOC, INC. 424206 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 256.25 COTTON SHIRES & ASSOC, INC. 424207 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 51.25 COTTON SHIRES & ASSOC, INC. 424207 05/09/2024 4/2024 BILLABLE GEO TECH-S… 011-0000-2301 512.50 COTTON SHIRES & ASSOC, INC. 424207 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -51.25 COTTON SHIRES & ASSOC, INC. 424207 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -512.50 COTTON SHIRES & ASSOC, INC. 424207 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 512.50 COTTON SHIRES & ASSOC, INC. 424208 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 164.00 COTTON SHIRES & ASSOC, INC. 424208 05/09/2024 4/2024 BILLABLE GEO TECH S… 011-0000-2301 1,640.00 COTTON SHIRES & ASSOC, INC. 424208 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -164.00 COTTON SHIRES & ASSOC, INC. 424208 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -1,640.00 COTTON SHIRES & ASSOC, INC. 424208 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 1,640.00 COTTON SHIRES & ASSOC, INC. 424209 05/09/2024 4/2024 BILLABLE GEO TECH-S… 011-0000-2301 615.00 COTTON SHIRES & ASSOC, INC. 424209 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 61.50 COTTON SHIRES & ASSOC, INC. 424209 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -61.50 COTTON SHIRES & ASSOC, INC. 424209 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -615.00 COTTON SHIRES & ASSOC, INC. 424209 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 615.00 COTTON SHIRES & ASSOC, INC. 424210 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 71.75 COTTON SHIRES & ASSOC, INC. 424210 05/09/2024 4/2024 BILLABLE GEO TECH S… 011-0000-2301 717.50 COTTON SHIRES & ASSOC, INC. 424210 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -71.75 COTTON SHIRES & ASSOC, INC. 424210 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -717.50 COTTON SHIRES & ASSOC, INC. 424210 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 717.50 COTTON SHIRES & ASSOC, INC. 424211 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 2.55 COTTON SHIRES & ASSOC, INC. 424211 05/09/2024 4/2024 BILLABLE GEO TECH-S… 011-0000-2301 25.46

Expense Approval Report Payment Dates: 050124 - 053124
7/8/2024 10:28:04 PM Page 4 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount COTTON SHIRES & ASSOC, INC. 424211 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -2.55 COTTON SHIRES & ASSOC, INC. 424211 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -25.46 COTTON SHIRES & ASSOC, INC. 424211 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 25.46 COTTON SHIRES & ASSOC, INC. 424212 05/09/2024 4/2024 ADMIN FEE GEO TECH… 011-0000-2301 221.75 COTTON SHIRES & ASSOC, INC. 424212 05/09/2024 4/2024 BILLIABLE GEO TECH S… 011-0000-2301 2,217.50 COTTON SHIRES & ASSOC, INC. 424212 05/09/2024 4/2024 RECOG ADMIN FEE G… 011-0000-4685 -221.75 COTTON SHIRES & ASSOC, INC. 424212 05/09/2024 4/2024 PASSTHRU REV GEO T… 011-3100-4707 -2,217.50 COTTON SHIRES & ASSOC, INC. 424212 05/09/2024 4/2024 PASSTHRU EXP GEO T… 011-3100-6178 2,217.50 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 5,984.21 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 53097 05/09/2024 8/2023 BILLABLE CONTRACT S…011-0000-2301 2,016.75 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 BILLABLE CONTRACT S…011-0000-2301 954.00 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 ADMIN FEE CONTRACT…011-0000-2301 201.68 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 ADMIN FEE CONTRACT…011-0000-2301 95.40 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 ADMIN FEE CONTRACT…011-0000-2301 47.25 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 BILLABLE CONTRACT S…011-0000-2301 472.50 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 RECOG ADMIN FEE C… 011-0000-4685 -47.25 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 RECOG ADMIN FEE C… 011-0000-4685 -95.40 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 RECOG ADMIN FEE C… 011-0000-4685 -201.68 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU REV CONT… 011-3100-4703 -954.00 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU REV CONT… 011-3100-4703 -472.50 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU REV CONT… 011-3100-4703 -2,016.75 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU EXP CONT… 011-3100-6175 2,016.75 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU EXP CONT… 011-3100-6175 954.00 CSG CONSULTANTS INC 53097 05/09/2024 8/2023 PASSTHRU EXP CONT… 011-3100-6175 472.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 ADMIN FEE CONTRA… 011-0000-2301 6.75 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 ADMIN FEE CONTRA… 011-0000-2301 46.05 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 BILLABLE CONTRACT …011-0000-2301 67.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 ADMIN FEE CONTRA… 011-0000-2301 103.80 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 ADMIN FEE CONTRA… 011-0000-2301 372.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 BILLABLE CONTRACT …011-0000-2301 1,038.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 BILLABLE CONTRACT …011-0000-2301 3,720.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 BILLABLE CONTRACT …011-0000-2301 460.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 RECOG ADMIN FEE C… 011-0000-4685 -6.75 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 RECOG ADMIN FEE C… 011-0000-4685 -46.05 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 RECOG ADMIN FEE C… 011-0000-4685 -103.80 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 RECOG ADMIN FEE C… 011-0000-4685 -372.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU REV CON… 011-3100-4703 -67.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU REV CON… 011-3100-4703 -460.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU REV CON… 011-3100-4703 -3,720.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU REV CON… 011-3100-4703 -1,038.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU EXP CON… 011-3100-6175 460.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU EXP CON… 011-3100-6175 67.50 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU EXP CON… 011-3100-6175 1,038.00 CSG CONSULTANTS INC 54031 05/09/2024 10/2023 PASSTHRU EXP CON… 011-3100-6175 3,720.00 CSG CONSULTANTS INC 55931 05/09/2024 CODE ENFORCEMENT 2/24/… 011-3120-6111 12,100.00 CSG CONSULTANTS INC 55931 05/09/2024 BUILDING INSPECTION 2/24/… 011-3200-6199 16,852.50 CSG CONSULTANTS INC 56070 05/09/2024 PROFESSIONAL SERVICES 2/24…011-3200-6199 560.00 CSG CONSULTANTS INC B240724 05/09/2024 BUILDING PLAN REVIEW SERV… 011-3200-6114 35,596.34 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 1,317.00 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 13.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 1,995.75 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 107.25 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 295.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 117.75 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 131.70 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 1,177.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 135.00 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 199.58 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 29.55

Expense Approval Report Payment Dates: 050124 - 053124
7/8/2024 10:28:04 PM Page 5 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 56139 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 1,072.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -13.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -29.55 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -107.25 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -117.75 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -199.58 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3100-4703 -1,177.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3100-4703 -1,072.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3100-4703 -295.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3100-4703 -135.00 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3100-4703 -1,995.75 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3100-6175 135.00 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3100-6175 295.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3100-6175 1,072.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3100-6175 1,177.50 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3100-6175 1,995.75 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-3300-4685 -131.70 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3300-4705 -1,317.00 CSG CONSULTANTS INC 56139 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3300-6179 1,317.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 79,831.34
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING …41241 05/09/2024 ARTICLE 5.5X8.5 FULL COLOR … 011-4120-6361 1,870.32 DIAMOND QUALITY PRINTING …41258 05/09/2024 SIGN 2X6 FULL COLOR BANNE… 011-1700-6209 216.56 DIAMOND QUALITY PRINTING …41276 05/22/2024 NEWS LETTER 8PG SELF 8.5X1… 011-1100-6207 4,223.51 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 6,310.39 Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2024-25 05/09/2024 4/1-4/27/24 PROFESSIONAL S… 011-1400-6199 9,550.00 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 9,550.00 Vendor: EAGLE94043 - EAGLE AWARDS
EAGLE AWARDS 8582 05/22/2024 SETUP FEE;SUBLIMATION BA… 011-1700-6304 47.96 EAGLE AWARDS 8582 05/22/2024 SETUP FEE;SUBLIMATION BA… 011-3100-6304 67.97 Vendor EAGLE94043 - EAGLE AWARDS Total: 115.93
Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 90026 05/09/2024 Monthly IT Managed Services 061-1480-6111 10,887.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 10,887.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 115039 05/09/2024 EXTRA BATHROOM SUPPLIES … 011-4120-6398 325.00 ECAPITAL COMMERCIAL FINA… 115244 05/09/2024 HOUSEKEEPING SUPPLIES FOR …061-1480-6123 454.03 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 MULTIPURPOSE ROOM MAY -… 011-5100-6123 195.00 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 LITTLE LEAGUE MAY - 2024 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 WESTWIND BARN MAY - 2024 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 PARK & RECREATION BUILDIN… 061-1480-6123 270.00 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 LOS ALTOS CITY HALL MAY - 2… 061-1480-6123 1,920.00 ECAPITAL COMMERCIAL FINA… 115285 05/09/2024 CORPORATION YARD MAY - 2… 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 115185 05/22/2024 SUPPLIES DELIVERED 4/23/20… 061-1480-6123 751.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 5,230.03 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 291082 05/22/2024 MATADERO CREEK REPAIR SV… 045-6900-6206 15,611.60 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 15,611.60 Vendor: EOA94612 - EOA, INC.

EOA, INC. LAH001-0224 05/09/2024 2/2024 ADMIN FEE CONTRACT…011-0000-2301 167.30 EOA, INC. LAH001-0224 05/09/2024 2/2024 BILLABLE CONTRACT S…011-0000-2301 1,673.00 EOA, INC. LAH001-0224 05/09/2024 2/2024 RECOG ADMIN FEE C… 011-0000-4685 -167.30 EOA, INC. LAH001-0224 05/09/2024 2/2024 PASSTHRU REV CONT… 011-3300-4705 -1,673.00 EOA, INC. LAH001-0224 05/09/2024 2/2024 PASSTHRU EXP CONT… 011-3300-6179 1,673.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 14.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 2,637.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 928.00

Expense Approval Report Payment Dates: 050124 - 053124
7/8/2024 10:28:04 PM Page 6 of 16
Vendor Name Payable Number Post Date Description (Item) Account Number Amount EOA, INC. LAH001-0324 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 263.70 EOA, INC. LAH001-0324 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 92.80 EOA, INC. LAH001-0324 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 140.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 ADMIN FEE CONTRACT…011-0000-2301 14.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 BILLABLE CONTRACT S…011-0000-2301 140.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -263.70 EOA, INC. LAH001-0324 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -14.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -92.80 EOA, INC. LAH001-0324 05/22/2024 3/2024 RECOG ADMIN FEE C… 011-0000-4685 -14.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3300-4705 -2,637.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3300-4705 -928.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3300-4705 -140.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU REV CONT… 011-3300-4705 -140.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3300-6179 140.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3300-6179 928.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3300-6179 2,637.00 EOA, INC. LAH001-0324 05/22/2024 3/2024 PASSTHRU EXP CONT… 011-3300-6179 140.00 Vendor EOA94612 - EOA, INC. Total: 5,518.00
Vendor: FEDEXKINKOS94040 - FEDEXKINKOS
FEDEXKINKOS 8-438-69953 05/22/2024 OVERNIGHT PACKAGE TO BNY…011-1400-6303 68.30 FEDEXKINKOS 9-672-57350 05/22/2024 LATE FEE 011-1400-6303 5.46 Vendor FEDEXKINKOS94040 - FEDEXKINKOS Total: 73.76
Vendor: NEOGOV01 - GOVERNMENTJOBS.COM, INC.

GOVERNMENTJOBS.COM, INC. 44376 05/22/2024 SUBSCRIPTION FEE FR GOV.JO…011-1400-6199 840.00 Vendor NEOGOV01 - GOVERNMENTJOBS.COM, INC. Total: 840.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9073612112 05/09/2024 LED DIRECTIONAL WARRNING… 061-4400-6351 691.02 GRAINGER 9089991294 05/09/2024 WATER CONTAINER, 5 GAL, S… 061-4300-6398 703.66 GRAINGER 9103965365 05/22/2024 RAT TRAP 061-4300-6398 122.30 GRAINGER 9100361618 05/23/2024 CORP YARD SUPPLIES 061-4300-6123 114.63 GRAINGER 9103280021 05/23/2024 CORP YARD AUTO & EQUIPM… 061-4300-6351 168.35 Vendor GRAINGER60038 - GRAINGER Total: 1,799.96
Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY LAHBP1223 05/23/2024 QTRLY PAYMNT FR LAH OPEN …041-6900-6122 21,737.10 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 21,737.10 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0007423103 05/22/2024 2-PARCEL DRIVE-ON DISTANCE…011-1200-6398 1,290.78 GREENWASTE RECOVERY INC 032993 05/22/2024 MRF-OTHER FOR APR-2024 & … 011-0000-1110 5,330.88 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 6,621.66 Vendor: GREGS94401 - GREG'S TRUCKING SERVICE, INC.

GREG'S TRUCKING SERVICE, I… 202404-77 05/09/2024 OFFHAUL SPOILS FROM SLIDES…011-4600-6149 1,800.00 Vendor GREGS94401 - GREG'S TRUCKING SERVICE, INC. Total: 1,800.00 Vendor: HARPER02 - HARPER, KEVIN W.

HARPER, KEVIN W. 5/19/24 05/22/2024 PROF. SVCS NDEYE NGOM FOR…011-1400-6111 20,159.00 Vendor HARPER02 - HARPER, KEVIN W. Total: 20,159.00
Vendor: ICLEI94612 - ICLEI - LOCAL GOVERNMENTS FOR SUSTAINABILITY ICLEI - LOCAL GOVERNMENTS …3799 05/09/2024 ANNUAL MEMBERSHIPS 8/1/… 011-3100-6302 1,200.00 Vendor ICLEI94612 - ICLEI - LOCAL GOVERNMENTS FOR SUSTAINABILITY Total: 1,200.00 Vendor: ICMAMEMB21279 - ICMA MEMBERSHIP RENEWALS
ICMA MEMBERSHIP RENEWA… MEMBER#1189708 05/09/2024 ICMA MEMBERSHIP RENEWAL 011-3200-6302 200.00 Vendor ICMAMEMB21279 - ICMA MEMBERSHIP RENEWALS Total: 200.00 Vendor: BRADFORD01 - JAY BRADFORD
JAY BRADFORD 10/24/23 05/09/2024 3/4/24 APA&NOR CAL ANNUA…011-3200-6302 99.00 JAY BRADFORD 10/24/23 05/09/2024 1/5/24 AICP DUES #3426497 011-3200-6302 100.00 JAY BRADFORD 10/24/23 05/09/2024 3/11/24 ICC PENINSULA ANN… 011-3200-6302 30.00 JAY BRADFORD 10/24/23 05/09/2024 3/11/24 REACO ICC ANNUAL … 011-3200-6302 60.00 JAY BRADFORD 10/24/23 05/09/2024 3/11/24 APA,AICP&NOR CAL … 011-3200-6302 173.00

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount JAY BRADFORD 10/24/23 05/09/2024 10/24/23 AICP ONE PATH REG…011-3200-6309 255.00 JAY BRADFORD 10/24/23 05/09/2024 12/29/23 AICP ONE PATH REG…011-3200-6309 255.00 Vendor BRADFORD01 - JAY BRADFORD Total: 972.00
Vendor: JEMBY01 - JEMBY ELECTRIC INC.

JEMBY ELECTRIC INC. 7154 05/22/2024 LABOR AND TAXABLE MATERI… 061-1480-6199 13,080.05 JEMBY ELECTRIC INC. 7161 05/22/2024 PERMITS ENGINEERING AND … 061-1480-6398 6,878.46 Vendor JEMBY01 - JEMBY ELECTRIC INC. Total: 19,958.51
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 27653/1 05/09/2024 HEX CAP GR5 & FINISHED HEX… 061-4400-6351 87.23 LOS ALTOS HARDWARE INC 27857/1 05/09/2024 36X50 POULTRY NET & HAND …061-4300-6399 103.65 LOS ALTOS HARDWARE INC 27858/1 05/09/2024 REPAIR OF STIHL POWER WA… 061-4300-6351 240.00 LOS ALTOS HARDWARE INC 27986/1 05/23/2024 IRRIGATION REPAIR ON EL M… 011-4600-6149 143.90 LOS ALTOS HARDWARE INC 27989/1 05/23/2024 IRRIGATION REPAIR @WWCB 011-5300-6122 69.83 LOS ALTOS HARDWARE INC 27996/1 05/23/2024 1/2' PVC FIP CAP 061-4300-6398 13.03 LOS ALTOS HARDWARE INC 27997/1 05/23/2024 12-15 HI EFF SPR NOZZLE 061-4300-6398 21.77 LOS ALTOS HARDWARE INC 28018/1 05/23/2024 3PK HAD SCRUB SPONGE; RAP…061-4300-6398 38.17 LOS ALTOS HARDWARE INC 28020/1 05/23/2024 IRRIGATION REPAIR @ WWCB 011-5300-6122 21.99 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 739.57 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 71040 05/09/2024 DISPLAY 3X10' 3X10, C DISPLAY 041-6900-6398 510.00 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 510.00
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM 406 05/22/2024 LAH PATHWAYS WALK RUN P… 011-4120-6361 561.25 Vendor TAAM01 - MALCOLM TAAM Total: 561.25
Vendor: MATRIX94040 - MATRIX CONSULTING GROUP INC
MATRIX CONSULTING GROUP …1033-24#1 05/22/2024 PATHWAY FEE NEXUS STUDY … 042-6900-6199 800.00 MATRIX CONSULTING GROUP …1033-24#2 05/22/2024 PATHWAY FEE NEXUS STUDY … 042-6900-6199 5,600.00 MATRIX CONSULTING GROUP …1033-24#3 05/22/2024 PATHWAY FEE NEXUS STUDY … 042-6900-6199 8,200.00 Vendor MATRIX94040 - MATRIX CONSULTING GROUP INC Total: 14,600.00 Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 3771 05/09/2024 THE SELVA UMBRELLA - LOGO… 011-4600-6398 887.62 MERIDIAN I.D. 3807 05/23/2024 PATHWAY RUN/WALK 2024 011-4120-6361 7,795.01 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 8,682.63
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…240525 05/22/2024 8 PORTABLE RADIOS@$21 PER…061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 5.14.24 05/22/2024 EMPLOYEES DENTAL INSURA… 061-0000-2233 4,857.02 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 4,857.02 Vendor: MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION MEYERS NAVE, A PROFESSIO… 215577 05/09/2024 2/2024 ADMIN FEE LEGAL SVC…011-0000-2301 21.42 MEYERS NAVE, A PROFESSIO… 215577 05/09/2024 2/2024 BILLABLE LEGAL SVCS -…011-0000-2301 214.24 MEYERS NAVE, A PROFESSIO… 215577 05/09/2024 2/2024 RECOG ADMIN FEE LE… 011-0000-4685 -21.42 MEYERS NAVE, A PROFESSIO… 215577 05/09/2024 2/2024 PASSTHRU REV LEGAL …011-3100-4702 -214.24 MEYERS NAVE, A PROFESSIO… 215577 05/09/2024 2/2024 PASSTHRU EXP LEGAL …011-3100-6177 214.24 MEYERS NAVE, A PROFESSIO… 216691 05/09/2024 3/2024 BILLABLE LEGAL SVCS -…011-0000-2301 1,095.92 MEYERS NAVE, A PROFESSIO… 216691 05/09/2024 3/2024 ADMIN FEE LEGAL SVC…011-0000-2301 109.59 MEYERS NAVE, A PROFESSIO… 216691 05/09/2024 3/2024 RECOG ADMIN FEE LE… 011-0000-4685 -109.59 MEYERS NAVE, A PROFESSIO… 216691 05/09/2024 3/2024 PASSTHRU REV LEGAL …011-3100-4702 -1,095.92 MEYERS NAVE, A PROFESSIO… 216691 05/09/2024 3/2024 PASSTHRU EXP LEGAL …011-3100-6177 1,095.92 MEYERS NAVE, A PROFESSIO… 216692 05/09/2024 SEA LANDING LP V. LOS ALTOS…011-3100-6111 131.84 Vendor MEYERS94607 - MEYERS NAVE, A PROFESSIONAL CORPORATION Total: 1,442.00 Vendor: LANG91361 - MICHAEL LANG DESIGN
MICHAEL LANG DESIGN 5082 05/09/2024 DESIGN BYRNE SIGNAGE 011-1700-6209 800.00 MICHAEL LANG DESIGN 5083 05/09/2024 DESIGN RECESS SLATE 041-6900-6504 200.00 Vendor LANG91361 - MICHAEL LANG DESIGN Total: 1,000.00

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 005-002 05/21/2024 2/8-4/8/24 CORP YARD SCHE… 041-6900-6206 3,375.00 Vendor MILLER05 - MILLER, TIFFANY Total: 3,375.00
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN# 100316 5.3.24 05/09/2024 PLAN# 100316 5.3.24 40E-40… 061-0000-2204 6,236.24 MissionSquare PLAN# 304465 5.3.24 05/09/2024 PLAN# 304465 5.3.24 061-0000-2204 8,167.25 MissionSquare PLAN#100276 5.3.24 05/09/2024 PLAN#100276 5.3.24 401A C… 061-0000-2204 2,646.83 MissionSquare PLAN#100276 5.17.24 05/22/2024 PLAN#100276 5.17.24 401 ER… 061-0000-2204 2,646.83 MissionSquare PLAN#100316 5.17.24 05/22/2024 PLAN#100316 5.17.24 40E-40… 061-0000-2204 6,264.17 MissionSquare PLAN#304465 5.17.24 05/22/2024 PLAN#304465 5.17.24 ICMA 4… 061-0000-2204 8,202.16 Vendor MISSION01 - MissionSquare Total: 34,163.48
Vendor: MME95815 - MUNICIPAL MAINTENANCE EQUIPMENT
MUNICIPAL MAINTENANCE E… 021215 05/09/2024 PARTS FOR KUBOTA TRACTOR 061-4400-6351 1,413.54 Vendor MME95815 - MUNICIPAL MAINTENANCE EQUIPMENT Total: 1,413.54 Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…240577 05/23/2024 Public Safety Consulting Servi… 021-6100-6199 6,514.74 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 6,514.74 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202404-1906 05/22/2024 DELINQUENCY MANAGEMENT…031-0100-6203 46.28 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 46.28 Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 83126805 05/22/2024 DAVID MOODY PHYSICAL EX… 061-1480-6332 126.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 126.00 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-245033 05/23/2024 RETURN INV-2553-243310 &2… 061-4300-6351 -44.00 O'REILLY AUTOMOTIVE, INC. 2553-245035 05/23/2024 AUTO PARTS FOR CORP YARD 061-4300-6351 139.47 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 95.47 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 5.16.24 05/22/2024 #4402054371 SERVICES 4/10/… 011-4600-6363 33.68 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682213 SERVICES 4/10/… 011-4600-6363 64.95 P G & E 4405682412-9 5.16.24 05/22/2024 #4401266601 SERVICES 4/10/… 011-4600-6363 66.15 P G & E 4405682412-9 5.16.24 05/22/2024 #4401767901 SERVICES 4/10/… 011-4600-6363 85.63 P G & E 4405682412-9 5.16.24 05/22/2024 #7451396002 SERVICES 4/10/… 011-4600-6363 102.38 P G & E 4405682412-9 5.16.24 05/22/2024 #4405272653 SERVICES 4/10/… 011-4600-6363 21.52 P G & E 4405682412-9 5.16.24 05/22/2024 #4405844999 SERVICES 4/10/… 011-4600-6363 47.45 P G & E 4405682412-9 5.16.24 05/22/2024 #4403326121 SERVICES 4/10/… 011-4600-6363 46.30 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682799 SERVICES 4/10/… 051-4800-6363 313.81 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682038 SERVICES 4/10/… 051-4800-6363 11.43 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682180 SERVICES 4/10/… 051-4800-6363 576.07 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682171 SERVICES 4/10/… 051-4800-6363 44.79 P G & E 4405682412-9 5.16.24 05/22/2024 #4406093432 SERVICES 4/10/… 061-1480-6363 730.64 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682864 SERVICES 4/10/… 061-1480-6363 1,230.26 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682220 SERVICES 4/10/… 061-1480-6363 118.09 P G & E 4405682412-9 5.16.24 05/22/2024 #4402032093 SERVICES 4/10/… 061-1480-6363 49.01 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682301 SERVICES 4/10/… 061-1480-6363 24.79 P G & E 4405682412-9 5.16.24 05/22/2024 #4402300500 SERVICES 4/10/… 061-1480-6363 20.29 P G & E 4405682412-9 5.16.24 05/22/2024 #4407077119 SERVICES 4/10/… 061-1480-6363 16.11 P G & E 4405682412-9 5.16.24 05/22/2024 #4407614003 SERVICES 4/10/… 061-1480-6363 8.07 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682820 SERVICES 4/10/… 061-4300-6363 134.67 P G & E 4405682412-9 5.16.24 05/22/2024 #4402680322 SERVICES 4/10/… 061-4300-6363 196.58 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682320 SERVICES 4/10/… 061-4300-6363 249.32 P G & E 4405682412-9 5.16.24 05/22/2024 #4405682318 SERVICES 4/10/… 061-4300-6363 394.98 Vendor PGE95899 - P G & E Total: 4,586.97
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 119232 05/23/2024 Residential Patrol Services 011-2100-6199 23,098.50 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 23,098.50

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 7901 05/09/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,980.00 PINPOINT TALENT, LLC 7934 05/09/2024 PPT TEMP SVCS MSIULANGPO…011-1400-6111 1,509.75 PINPOINT TALENT, LLC 7952 05/22/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,559.25 PINPOINT TALENT, LLC 7978 05/22/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,980.00 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 7,029.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 10961328 5.13.24 05/22/2024 POSTAGE METER REFILL 4/26/…061-1480-6303 200.00 PITNEY BOWES INC 3106653531 05/22/2024 3/30-6/29/24 PS#1E48 LABEL… 061-1480-6402 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 630.03
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-4523 26379 Fremont…011-4740-6364 49.88 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-4643 Arastradero C2…011-4740-6364 38.23 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-3112 Elena & Puriss… 051-4800-6364 47.01 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-3760 26379 Fremont…061-1480-6364 38.23 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-2498 FREMONT RO… 061-1480-6364 283.28 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-2497 FREMONT RO… 061-1480-6364 167.24 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-2493 STONEBROOK … 061-4300-6364 79.00 PURISSIMA HILLS WATER APR2024 3/31/24-5/1/24 05/09/2024 APR2024-2501 27400 Purissi… 061-4300-6364 69.35 Vendor V0980 - PURISSIMA HILLS WATER Total: 772.22
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 10115 05/09/2024 LABOR & EMPLOYMENT LEGAL…011-1500-6112 111.00 REDWOOD PUBLIC LAW, LLP 10116 05/09/2024 3/2024 BILLABLE LEGALS SVCS…011-0000-2301 220.00 REDWOOD PUBLIC LAW, LLP 10116 05/09/2024 3/2024 ADMIN FEE LEGALS SV…011-0000-2301 22.00 REDWOOD PUBLIC LAW, LLP 10116 05/09/2024 3/2024 RECOG ADMIN FEE LE… 011-0000-4685 -22.00 REDWOOD PUBLIC LAW, LLP 10116 05/09/2024 3/2024 PASSTHRU REV LEGALS…011-3100-4702 -220.00 REDWOOD PUBLIC LAW, LLP 10116 05/09/2024 3/2024 PASSTHRU EXP LEGALS…011-3100-6177 220.00 REDWOOD PUBLIC LAW, LLP 10389 05/09/2024 CHARTER&REAL ESTATE PROP… 011-1500-6112 2,019.83 REDWOOD PUBLIC LAW, LLP 10391 05/09/2024 LABOR & EMPLOYMENT LEGAL…011-1500-6112 304.88 REDWOOD PUBLIC LAW, LLP 10392 05/09/2024 LAHCF FRANCHISE/BROADBA… 011-1500-6112 114.33 REDWOOD PUBLIC LAW, LLP 10397 05/09/2024 SOLID WASTE FRANCHISE CO… 011-1500-6112 228.66 REDWOOD PUBLIC LAW, LLP 10113 05/22/2024 3/2024 ADMIN FEE LEGAL SVC…011-0000-2301 4.40 REDWOOD PUBLIC LAW, LLP 10113 05/22/2024 3/2024 BILLABLE LEGAL SVCS … 011-0000-2301 44.00 REDWOOD PUBLIC LAW, LLP 10113 05/22/2024 3/2024 RECOG ADMIN FEE LE… 011-0000-4685 -4.40 REDWOOD PUBLIC LAW, LLP 10113 05/22/2024 3/2024 PASSTHRU REV LEGAL …011-3100-4702 -44.00 REDWOOD PUBLIC LAW, LLP 10113 05/22/2024 3/2024 PASSTHRU EXP LEGAL …011-3100-6177 44.00 REDWOOD PUBLIC LAW, LLP 10114 05/22/2024 3/2024 BILLABLE LEGAL SVCS … 011-0000-2301 44.00 REDWOOD PUBLIC LAW, LLP 10114 05/22/2024 3/2024 ADMIN FEE EGAL SVCS…011-0000-2301 4.40 REDWOOD PUBLIC LAW, LLP 10114 05/22/2024 3/2024 RECOG ADMIN FEE E… 011-0000-4685 -4.40 REDWOOD PUBLIC LAW, LLP 10114 05/22/2024 3/2024 PASSTHRU REV LEGAL…011-3100-4702 -44.00 REDWOOD PUBLIC LAW, LLP 10114 05/22/2024 3/2024 PASSTHRU EXP LEGAL …011-3100-6177 44.00 REDWOOD PUBLIC LAW, LLP 10118 05/22/2024 SHOUP PARK CONNECTION T… 042-6900-6201 8,206.60 REDWOOD PUBLIC LAW, LLP 10395 05/22/2024 SEWER LEGAL SVCS 4/11-4/30…051-4800-6201 76.22 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 11,369.52 Vendor: RGS93924 - REGIONAL GOVERNMENT SERVICES
REGIONAL GOVERNMENT SER… 16748 05/22/2024 CONTRACT SERVICES FOR APR…011-1400-6199 14,830.32 Vendor RGS93924 - REGIONAL GOVERNMENT SERVICES Total: 14,830.32 Vendor: RUNNING01 - RUNNING AHEAD RACE TIMING, LLC
RUNNING AHEAD RACE TIMI… MAY 13, 2014 05/22/2024 BASE FEE;R385 REGISTERED R… 011-4120-6361 2,354.87 Vendor RUNNING01 - RUNNING AHEAD RACE TIMING, LLC Total: 2,354.87 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800089703 05/22/2024 LAW ENFORCEMENT SVCS FOR…011-2100-6152 205,605.58 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 205,605.58 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004831164 05/09/2024 METER#6924 3/31/24-4/3/24-…061-1480-6402 403.48 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 403.48

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 42278674 05/09/2024 INSTALL A 50 GALLON ELECTR… 011-5300-6118 6,121.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 6,121.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 6001527833 05/22/2024 OFFICE SUPPLIES 061-1480-6301 -2.20 STAPLES BUSINESS CREDIT 6001527834 05/22/2024 OFFICE SUPPLIES 061-1480-6301 -8.29 STAPLES BUSINESS CREDIT 6001527835 05/22/2024 OFFICE SUPPLIES 061-1480-6301 -2.18 STAPLES BUSINESS CREDIT 6001527836 05/22/2024 OFFICE SUPPLIES 061-1480-6301 -2.99 STAPLES BUSINESS CREDIT 7629286145-001 05/22/2024 OFFICE SUPPLIES 061-1480-6301 93.29 STAPLES BUSINESS CREDIT 7629975693-001 05/22/2024 HP LASERJET PRO M501DN 011-1400-6301 698.61 STAPLES BUSINESS CREDIT 7630256663-001 05/22/2024 OFFICE SUPPLIES 061-1480-6301 357.88 STAPLES BUSINESS CREDIT 7630256663-002 05/22/2024 OFFICE SUPPLIES 061-1480-6301 82.81 STAPLES BUSINESS CREDIT 7630256835-001 05/22/2024 OFFICE SUPPLIES 061-1480-6301 150.35 STAPLES BUSINESS CREDIT 7630674145-001 05/22/2024 PREMIUM MEMBERSHIP FEE 061-1480-6398 327.36 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,694.64 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 5.15.24 05/22/2024 EMPLOYEE AD&D 6/1/24-6/30…061-0000-2225 97.44 SUN LIFE 925773-0001 5.15.24 05/22/2024 EMPLOYEE LIFE 6/1/24-6/30/… 061-0000-2225 755.16 SUN LIFE 925773-0001 5.15.24 05/22/2024 LONG TERM DISABILITY-BENEF…061-0000-2226 1,142.55 Vendor SUN64180 - SUN LIFE Total: 1,995.15
Vendor: SUPERC01 - SUPERC AI INC
SUPERC AI INC 1012 05/22/2024 ANNUAL SUBSCRIPTION 011-2100-6399 10,800.00 Vendor SUPERC01 - SUPERC AI INC Total: 10,800.00
Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 4/18/24 05/09/2024 CITY LEADERS SUMMIT TRAIN… 011-1100-6308 920.02 Vendor SWAN02 - SWAN, LINDA Total: 920.02
Vendor: TOWILL01 - TOWILL INC
TOWILL INC 03-5074 05/09/2024 TRAIL EASEMENT SURVEYS&S… 042-6900-6205 8,929.75 Vendor TOWILL01 - TOWILL INC Total: 8,929.75
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 12334 05/23/2024 Communication and Graphic … 011-1100-6199 2,637.50 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 2,637.50 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC 114-13855067 05/22/2024 6-DXS W/SINK; 6-EVT-DXS W/S…011-4120-6361 1,256.64 UNITED SITE SERVICES INC 4494855 05/22/2024 5/14/24 27210 ALTAMONT RD…011-5300-6398 64.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 1,321.56 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 528498991 05/09/2024 POOL5 BLK&WHTE, 500-0698… 061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 193038 05/09/2024 DIESEL FUEL 061-4400-6342 2,144.70 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 2,144.70 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 4/29/24 05/09/2024 SPRING BREAK CAMP APRIL 8-…011-5300-6111 9,000.00 VICTORIA DYE EQUESTRIAN, L… 5.2.2024 05/09/2024 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 12,300.00 Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1322 5.3.24 05/03/2024 BEST WESTERN SONORA HOT… 011-1200-6308 359.00 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 PEPPRY RESTURANT DINNER … 011-1200-6308 52.76 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 SONORA THAI DINNER AT TRA…011-1200-6308 28.90 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 CHARGEPOINT EV CHARGING … 011-1200-6308 7.09 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 CHARGEPOINT EV CHARGING … 011-1200-6308 24.47 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 LE BOULANGER DEPARTMENT…011-1200-6361 31.22 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 POMPEII SAFETY LEADERS DI… 011-1700-6361 1,459.56 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 AMAZON DOCKING STATIONS… 061-1480-6208 643.76 WELLS FARGO - VISA 1322 5.3.24 05/03/2024 ALOTTAS ALL HANDS QUARTE… 061-1480-6311 348.43 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 HULU SUBSCRIPTIONS 011-1100-6338 81.99

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 3293 5.3.24 05/03/2024 HILTON HOTELS TRAVEL & ME…011-1200-6308 519.82 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL & MEETING PET…011-1200-6308 100.36 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL & MEETING PET…011-1200-6308 100.00 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL & MEETING PET…011-1200-6308 85.01 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 CLASSIC CUP TRAVEL&MEETI… 011-1200-6308 46.36 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 PHO CABIN TRAVEL & MEETI… 011-1200-6308 44.50 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL&MEETINGS PET…011-1200-6308 20.63 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 PARISI CAFE TRAVEL&MEETIN… 011-1200-6308 14.47 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL & MEETING PET…011-1200-6308 9.86 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UNITED AIRLINES TRAVEL&M… 011-1200-6308 -8.00 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL & MEETING PET…011-1200-6308 65.78 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 UBER TRAVEL&MEETINGS PET…011-1200-6308 20.20 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 SJ MERCURY NEWS SUBSCRIPT…011-1200-6338 31.97 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 HBR SUBSCRIPTION 011-1200-6338 147.32 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 AMAZON OFFICE SUPPLIES 011-1200-6398 98.19 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 CSMFO TOWN RECRUITMENT;…011-1480-6332 400.00 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 WESTERN CITY MAGAZINE T… 011-1480-6332 300.00 WELLS FARGO - VISA 3293 5.3.24 05/03/2024 AMAZON TOWN CENTER; OT… 061-1480-6398 271.37 WELLS FARGO - VISA 6429 5.3.24 05/03/2024 MUTT MITT DOG WASTE BAGS…011-5100-6399 662.32 WELLS FARGO - VISA 6429 5.3.24 05/03/2024 SHERWIN WILLIAMS TOWN H… 061-1480-6118 28.14 WELLS FARGO - VISA 6429 5.3.24 05/03/2024 NORCAL SPORTS FIELS MGMG…061-4300-6309 20.00 WELLS FARGO - VISA 6429 5.3.24 05/03/2024 NORCAL SPORTS FIELS MGMG…061-4300-6309 20.00 WELLS FARGO - VISA 6429 5.3.24 05/03/2024 AMAZON REPLACEMENT CHA… 061-4300-6398 254.80 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 LOS ALTOS CHAMBER OF CO… 011-1100-6302 300.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 EAGLE AWARDS L. SWAN NW… 011-1100-6304 42.55 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 HYATT SAC-CA CITY COUNCIL -…011-1100-6308 199.26 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 EAST BAY DIVISION A REGISTR…011-1100-6308 30.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 EAST BAY DIVISION A REGISTR…011-1100-6308 30.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 DOORDASH, PANERA DINNER …011-1100-6308 271.02 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 DOORDAS, MCDONALDS CITY …011-1100-6308 21.52 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 HYATT SAC-CA CITY COUNCIL -…011-1100-6308 918.27 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUBSCRIPT… 011-1100-6398 80.40 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 CAL-ICMA TRVL&MEETING DI… 011-1200-6308 80.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 SAFEWAY S/EVENT CAKE FOR … 011-1200-6361 23.49 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 USPS LOS ALTOS, CA POSTAGE 011-1300-6303 8.13 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 MARYJANE'S COFFEE SHOP, S… 011-1300-6308 25.63 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 HARDROCK HOTEL, SAN DIEGO…011-1300-6308 90.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 HARDROCK HOTEL, SAN DIEGO…011-1300-6308 260.32 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 RUSTIC HOUSE. LOS ALTOS TE… 011-1300-6308 83.77 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 HARDROCK HOTEL, SAN DIEGO…011-1300-6308 664.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ALAMO RENT A CAR, SAN DIE… 011-1300-6308 231.94 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 CCAC, SACRAMENTO, CA TRAI… 011-1300-6309 75.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUB - CO… 011-1700-6398 80.40 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUB - HIST… 011-1700-6398 80.40 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUB - PAT… 011-1700-6398 80.41 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUB - FINA… 011-1700-6398 80.41 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUB - ENVI… 011-1700-6398 80.41 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 SAFEWAY PLANNING SPCL/EV… 011-3100-6361 25.99 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 NOAH'S BAGELS MILPITAS, CA… 011-3100-6361 104.87 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 NOAH'S BAGELS MILPITAS, CA… 011-3100-6361 171.38 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 SAFEWAY PLANNING SPCL/EV… 011-3100-6361 61.34 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 NOAH'S BAGELS MILPITAS,CA… 011-3100-6361 19.17 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 ZOOM DATA SVCS SUBSCRIPT… 011-3110-6398 80.40 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 FSP ICC PENISULA CHAPTER B… 011-3200-6308 150.00 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 SAFEWAY PUBLIC WORKS JOSE…011-3300-6361 25.99 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 15.70 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 17.41 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 301.58 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER; OT… 061-1480-6398 49.89 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 24.00

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Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 32.18 WELLS FARGO - VISA 6725 5.3.24 05/03/2024 AMAZON TOWN CENTER: OT… 061-1480-6398 68.12 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 CANVA SUBSCRIPTION RENE… 011-1000-6398 90.40 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 HAMILTON EUROMARKET EM… 011-1000-6398 69.37 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 MANRESA BREAD DIRECT RPTS…011-1100-6309 82.45 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 STARBUCKS DIRECT RPTS COA… 011-1100-6309 22.00 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 MOUNTAIN MIKES PIZZA 011-4120-6361 123.81 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 SAFEWAY LEADERSHIP CONFE… 011-4120-6361 72.37 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 AMAZON NAME TAGS FOR PI… 011-4120-6361 12.68 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 FACEBK HOPPIN' HOUNDS AD… 011-4120-6361 1.90 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 FACEBK HOPPIN' HOUNDS AD… 011-4120-6361 66.84 WELLS FARGO - VISA 7105 5.3.24 05/03/2024 RONJEN WASH n' FOLD LAUN… 061-1480-6117 52.65 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 DOORDASH-CAFENUR PUBLIC… 011-3300-6308 143.34 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 DOORDASH-MEDOCINO TEAM…011-3300-6308 221.87 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 PHO CABIN PUBLIC WORKS M… 011-3300-6308 14.13 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 BLUESTONE LANE WORKING … 011-3300-6308 42.23 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 DOORDASH-CAFENUR PUBLIC… 011-3300-6308 86.32 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 DOORDASH-CAFENUR RECRUI… 011-3300-6332 251.96 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 SPECIALIZED B2B MEASURE B … 011-4600-6209 2,639.88 WELLS FARGO - VISA 8836 5.3.24 05/03/2024 AMAZON.COM OFFICE SUPPLI…061-4300-6301 189.45 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 15,459.28 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2023/24-082 05/23/2024 Sewer Maintenance Svcs 051-4800-6140 46,215.80 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 46,215.80 Vendor: WOODARD01 - WOODARD & CURRAN, INC
WOODARD & CURRAN, INC 233413 05/22/2024 4/2024 BILLABLE CONTRACT S…011-0000-2301 1,458.75 WOODARD & CURRAN, INC 233413 05/22/2024 4/2024 ADMIN FEE CONTRACT…011-0000-2301 145.88 WOODARD & CURRAN, INC 233413 05/22/2024 4/2024 RECOG ADMIN FEE C… 011-0000-4685 -145.88 WOODARD & CURRAN, INC 233413 05/22/2024 4/2024 PASSTHRU REV CONT… 011-3300-4705 -1,458.75 WOODARD & CURRAN, INC 233413 05/22/2024 4/2024 PASSTHRU EXP CONT… 011-3300-6179 1,458.75 Vendor WOODARD01 - WOODARD & CURRAN, INC Total: 1,458.75 Grand Total: 723,883.43

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Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 481,408.03
021 - COPS FUND 6,514.74
031 - SEWER ASSESSMENT DISTRICT 46.28
041 - GENERAL CIP FUND 25,822.10
042 - PATHWAYS CIP 31,736.35
045 - DRAINAGE CIP 15,611.60
051 - SEWER FUND 47,372.11
061 - GENERAL SERVICE FUND 115,372.22
Grand Total: 723,883.43
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,330.88
011-0000-2002 Strong Motion Impl Pay… 2,225.38
011-0000-2004 SB 1473 - Fee Payable 772.00
011-0000-2301 Planning Deposits 32,231.80
011-0000-4685 Administrative Charge -2,986.95
011-1000-6362 Telephone 100.12
011-1000-6398 Other General Expense 159.77
011-1100-6199 Other Contract Services 7,937.50
011-1100-6207 Advertising/Publishing 4,223.51
011-1100-6302 City Membership 300.00
011-1100-6304 Printing, copying & scann… 6,292.55
011-1100-6308 Travel & Meetings 2,390.09
011-1100-6309 Instruction & Training 104.45
011-1100-6338 Data Service Subscriptio… 81.99
011-1100-6398 Other General Expense 80.40
011-1200-6308 Travel & Meetings 1,571.21
011-1200-6338 Data Service Subscriptio… 179.29
011-1200-6361 Special Events & Awards 54.71
011-1200-6362 Telephone 361.20
011-1200-6398 Other General Expense 1,388.97
011-1300-6303 Postage 8.13
011-1300-6308 Travel & Meetings 1,355.66
011-1300-6309 Instruction & Training 75.00
011-1300-6362 Telephone 200.24
011-1400-6111 Contract Personnel 27,188.00
011-1400-6199 Other Contract Services 28,420.32
011-1400-6301 Office Supplies 698.61
011-1400-6303 Postage 73.76
011-1400-6362 Telephone 366.22
011-1480-6332 Town Recruitment 700.00
011-1500-6112 Legal - Special Projects 2,778.70
011-1700-6209 Other Program & Proj C… 1,016.56
011-1700-6304 Printing, copying & scann… 47.96
011-1700-6361 Special Events & Awards 1,459.56
011-1700-6398 Other General Expense 402.03
011-2100-6152 Law Enforcement 205,605.58
011-2100-6199 Other Contract Services 23,098.50
011-2100-6362 Telephone 258.29
011-2100-6399 Other Supplies/Materials 10,800.00
011-3100-4702 Attorney's Fees -1,618.16
011-3100-4703 Contract Planner Charge… -13,405.50
011-3100-4707 Contract Geologist Char… -5,984.21
011-3100-6111 Contract Personnel 131.84
011-3100-6175 Contract Services - Billab… 13,405.50
011-3100-6177 Attorney Fees - Billable 1,618.16

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Account Summary
Account Number Account Name Payment Amount
011-3100-6178 Geologist Charges - Billab… 5,984.21
011-3100-6302 City Membership 1,200.00
011-3100-6304 Printing, copying & scann… 67.97
011-3100-6361 Special Events & Awards 382.75
011-3100-6362 Telephone 380.84
011-3110-6398 Other General Expense 80.40
011-3120-6111 Contract Personnel 12,100.00
011-3200-6114 Contract Plan Checks 35,596.34
011-3200-6199 Other Contract Services 17,412.50
011-3200-6302 City Membership 662.00
011-3200-6308 Travel & Meetings 150.00
011-3200-6309 Instruction & Training 510.00
011-3200-6362 Telephone 180.60
011-3300-4685 Administrative Charge -131.70
011-3300-4705 Engineer's Charges - Con… -8,293.75
011-3300-6179 Engineering Chrgs - Billab… 8,293.75
011-3300-6308 Travel & Meetings 507.89
011-3300-6311 Training & Safety 1,400.00
011-3300-6332 Town Recruitment 251.96
011-3300-6361 Special Events & Awards 25.99
011-3300-6362 Telephone 702.76
011-4120-6361 Special Events & Awards 14,115.69
011-4120-6398 Other General Expense 325.00
011-4600-6145 Traffic Signal Maintenan… 551.25
011-4600-6149 Street Maintenance 1,943.90
011-4600-6209 Other Program & Proj C… 2,639.88
011-4600-6363 Electric 468.06
011-4600-6398 Other General Expense 887.62
011-4740-6364 Water 88.11
011-5100-6123 Housekeeping 630.00
011-5100-6130 Pest Control 650.00
011-5100-6399 Other Supplies/Materials 662.32
011-5300-6111 Contract Personnel 9,000.00
011-5300-6118 Facility Maint & Security 6,539.00
011-5300-6122 Lawncare/Landscaping 91.82
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6362 Telephone 56.33
011-5300-6398 Other General Expense 64.92
021-6100-6199 Other Contract Services 6,514.74
031-0100-6203 Audit & Financial 46.28
041-6900-6122 Lawncare/Landscaping 21,737.10
041-6900-6206 Engineering Consultants 3,375.00
041-6900-6398 Other General Expense 510.00
041-6900-6504 Non Capital - Tools & Eq… 200.00
042-6900-6199 Other Contract Services 14,600.00
042-6900-6201 Legal - City Attorney 8,206.60
042-6900-6205 Architectural & Design 8,929.75
045-6900-6206 Engineering Consultants 15,611.60
051-4800-6140 Sewer Maintenance Wo… 46,215.80
051-4800-6201 Legal - City Attorney 76.22
051-4800-6362 Telephone 86.98
051-4800-6363 Electric 946.10
051-4800-6364 Water 47.01
061-0000-2204 Deferred Comp Payable 34,163.48
061-0000-2225 Life Insurance Payable 852.60
061-0000-2226 Long Term Disability Pay… 1,142.55
061-0000-2233 Dental & Vision Insuranc… 4,857.02

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Account Summary
Account Number Account Name Payment Amount
061-1480-6111 Contract Personnel 10,887.00
061-1480-6117 Equipment Maint & Repa… 52.65
061-1480-6118 Facility Maint & Security 339.52
061-1480-6123 Housekeeping 4,200.96
061-1480-6199 Other Contract Services 13,080.05
061-1480-6208 Programming & Comput… 15,781.10
061-1480-6301 Office Supplies 668.67
061-1480-6303 Postage 200.00
061-1480-6310 On-Line Service 1,167.45
061-1480-6311 Training & Safety 348.43
061-1480-6323 Disposal Services 67.66
061-1480-6332 Town Recruitment 126.00
061-1480-6362 Telephone 1,586.91
061-1480-6363 Electric 2,197.26
061-1480-6364 Water 488.75
061-1480-6398 Other General Expense 7,986.07
061-1480-6402 Office Mach & Furniture… 2,165.29
061-4300-6118 Facility Maint & Security 3,141.00
061-4300-6123 Housekeeping 564.63
061-4300-6301 Office Supplies 189.45
061-4300-6309 Instruction & Training 40.00
061-4300-6324 Uniforms 940.70
061-4300-6342 Gas and Oil 114.19
061-4300-6351 Auto & Equipment Parts 503.82
061-4300-6362 Telephone 566.46
061-4300-6363 Electric 975.55
061-4300-6364 Water 148.35
061-4300-6398 Other General Expense 1,153.73
061-4300-6399 Other Supplies/Materials 103.65
061-4400-6342 Gas and Oil 2,379.48
061-4400-6351 Auto & Equipment Parts 2,191.79
Grand Total: 723,883.43
Project Account Summary
Project Account Key Payment Amount
**None** 601,113.41
111710 80.40
111720 1,096.97
111730 80.41
111740 80.41
111790 1,459.56
111791 47.96
111799 80.40
111806 887.62
410216 510.00
410229 200.00
410230 3,375.00
427903 8,206.60
427913-24 23,529.75
467209 15,611.60
CC23-0001 5,387.25
CDP23-0001 1,653.03
CDP23-0002 48.40
CUP23-0004 2,900.70
ER22-0005 1,661.55
LLA23-0001 4,920.31
LM23-0001 1,179.75
MISC24-0001 1,448.70

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Project Account Summary
Project Account Key Payment Amount
R4120-24 196.18
R4120-3 1,883.00
R4120-5 68.74
R4130-1 11,406.52
SB922-0001 1,683.17
SD21-0036 1,840.30
SD22-0056 563.75
SD22-0087 1,049.40
SD23-0019 281.88
SD23-0024/ZHEN DING 74.25
SD23-0051 1,619.75
SD23-0053 148.50
SD24-0006 182.01
SD24-0007 1,020.80
SD24-0008 2,439.25
SD24-0012 1,804.00
TM23-0001 325.05
TR4169-24 21,737.10
Grand Total: 723,883.43

TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR PERIOD ENDING MAY31, 2024 FROM: Fifi Ngom, Finance Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ending on May 31, 2024.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to comply with this requirement. The following attachment provides a summary of financial transactions for Town of Los Altos Hills Cash and Investments accounts for the month ended on May 31, 2024.

DISCUSSION:

The Town’s Cash and Investments accounts record all receipts and disbursements transactions for the month. Total Disbursements for the Month of May 2024 were $1,126,771.07. The Town’s main cash account, the Wells Fargo Bank shows a total balance of $4,174,199.96 with the Town’s total cash balance of $4,176,099.96 for the month of May 2024. The subtotal for the investment accounts is $26,568,771.49. As of May 31, 2024, the grand total of Cash and Investments accounts is $30,744,871.45 with the following breakdown.

ITEM 7C

Staff Report Page 2
Treasury Report for Period Ending May 31, 2024
July 18, 2024
ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024 CITY COUNCIL WORK PLAN:

The report is for financial transparency and t o c o m p l y w i t h g o v e r n m e n t c o d e . I t was not specified as one of the C i t y Council’s Work Plan items for 2024.

FISCAL IMPACT:

There is no fiscal impact for May 31, 2024, Treasurer’s Report.

ATTACHMENT:

1. Treasurer’s Report as of May 31, 2024.

Name Beginning
Balance Total Total Ending Balance
as of 05/01/24 Receipts (+) Disbursement (-) as of 05/31/24 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,900.00 - - 1,900.00
Wells Fargo Bank 4,604,622.95 696,348.08 1,126,771.07 4,174,199.96 Total: 4,606,522.95 696,348.08 1,126,771.07 4,176,099.96 Ending Balance
as of 05/31/24
INVESTMENT ACCOUNTS:

Investments - Local Agency Investment Fund (LAIF) - per Par Value 3,814,206.42 Investments - CAMP Portfolio - per Market Value 21,400,381.16 Investments - PARS 115 Trust Pension - per Market Value - Restricted 1,195,938.20 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 158,245.71 Total: 26,568,771.49
TOTAL CASH & INVESTMENTS ACCOUNTS 30,744,871.45

DEPOSIT LIABILITIES
Building Dept Deposits 4,402,895.03
CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance Fund # Fund Name: Fund Classification: 7/1/2023 (Decrease) as of 04/30/24 Increase (DR) Decrease (CR) as of 05/31/24 11 General Fund General Fund 20,646,199.41 2,019,389.68 22,665,589.09 682,083.71 914,966.06 22,432,706.74 16 Parks & Rec - In Lieu Fee Special Revenue 379,233.50 69,030.37 448,263.87 448,263.87 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
1,085,932.75 (272,827.69) 813,105.06 813,105.06
21 COPS FUND Special Revenue (157,068.72) 148,184.76 (8,883.96) 5,340.90 6,514.74 (10,057.80) 71 SPECIAL DONATIONS Special Revenue 33,637.90 835.00 34,472.90 34,472.90 46 STREET CIP Streets Capital Projects (9,442.32) (764,287.76) (773,730.08) 44,939.18 (728,790.90) 41 GENERAL CIP FUND Other Capital Projects 784,475.49 (1,185,978.19) (401,502.70) 25,822.10 (427,324.80) 42 PATHWAYS CIP Other Capital Projects 1,027,973.91 (227,830.82) 800,143.09 31,736.35 768,406.74 43 WESTWIND BARN CIP Other Capital Projects 266,998.19 (43,506.79) 223,491.40 4,675.51 228,166.91 45 DRAINAGE CIP Other Capital Projects 705,402.50 (25,462.83) 679,939.67 1,934.40 15,611.60 666,262.47 48 SEWER FUND CIP Enterprise-Sewer 4,559,309.89 (667,282.23) 3,892,027.66 3,892,027.66 51 SEWER FUND Enterprise-Sewer 1,154,876.82 480,438.07 1,635,314.89 22,472.00 73,651.98 1,584,134.91 31 SEWER ASSESSMENT DISTRICT Fiduciary 313,429.37 (57,323.87) 256,105.50 618.81 46.28 256,678.03 61 GENERAL SERVICE FUNDInternal Service Fund 961,880.44 (100,295.38) 861,585.06 429,149.22 503,914.62 786,819.66 31,752,839.13 (626,917.68) 31,125,921.45 1,191,213.73 1,572,263.73 30,744,871.45 Monthly Treasurer's Report
FY 2023-24
Month of May (Unaudited)
Pursuant to California Government Code Section 41004

TOTAL CASH & INVESTMENTS ACCOUNT

ITEM 7D
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING AN AMENDMENT TO THE LOS ALTOS

HILLS CLASSIFICATION PLAN AND SALARY SCHEDULE
EFFECTIVE FISCAL YEAR 2024-25 TO ESTABLISH A NEW

CLASSIFICATION TITLE AND SALARY RANGE FOR SENIOR

PUBLIC WORKS INSPECTOR AND APPROVING THE PUBLIC

WORKS INSPECTOR/SENIOR PUBLIC WORKS INSPECTOR SERIES

JOB SPECIFICATIONS
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council Adopt a resolution (Attachment 1) to:

1. Approve an amendment to the Los Altos Hills Classification Plan and Salary Schedule effective Fiscal Year 2024-25 to establish a new classification title and salary range for Senior Public Works Inspector (Attachment 2).

2. Approve the Public Works Inspector/Senior Public Works Inspector Series job specifications (Attachment 3).

BACKGROUND:

Staff assessed the Public Works Department workload and strategic priorities particularly related to townwide inspection of municipal construction projects and private development with focus on sanitary sewer, storm infrastructure, and street construction; issuance and inspection of encroachment permits and sewer connection permits in conformance with the Town Ordinance and applicable Federal and State codes and regulations; and addressing related requests and concerns from community members.

Based on this assessment and the Department recommendation, the Council approved the addition of the Public Works Inspector classification and salary range to the Town’s salary schedule as part of the Operating and Capital Budgets for FY2024-2025 and FY2025-2026 (FY2025 & FY2026 Budget) approval process at the June 20, 2024 Council meeting.

The Town’s Personnel Rules and Municipal Code require Council approval of classification plan amendments. The California Public Employees’ Retirement System (CalPERS), which provides the Town’s employee pension benefits, requires that any changes proposed to Town salary schedules are formally approved by a municipal agency governing body.

Staff Report to City Council Page 2
Public Works/Senior Public Works Inspector Series
July 18, 2024
DISCUSSION:

Staff seeks to flexibly staff the Public Works Inspector by adding a Senior Public Works Inspector classification to the series. A flexibly staffed series is a classification with more than one level such as trainee, entry-level, journey, and advanced level. Similar is the case for the Engineer classification series consisting of assistant, associate, and senior level engineers.

Flexibly staffed series can assist with staff retention as they provide the flexibility to promote internal staff when they successfully demonstrate the ability to perform the required duties and responsibilities and meet the qualifications for the next higher classification. Promotion to a higher level is not automatic or guaranteed and is subject to management and budget authorization. Flexibly staffed series show career growth opportunities to new candidates which can help with recruitment efforts.

On June 20, 2024, the Town Council approved the annual salary range of $95,030 to $128,289 for the Public Works Inspector position. Staff is recommending the salary placement for the Senior Public Works Inspector at a range of $117,242 to $158,277 based on salary compensation analysis of other cities with a similar classification series. The difference between the two salaries at the maximum range is approximately 23%. The Senior Public Works Inspector position is distinguished from the Public Works Inspector position by its advanced technical knowledge, considerable independence in work performance of work, the increased complexity of work, and potential supervisory responsibilities.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.” 2024-25 CITY COUNCIL WORK PLAN:

This action is identified on the 2024-25 City Council Work Plan under the “Increase Effective Service Delivery & Governance” Priority for “Continue Employee Enhancement & Retention Program.”
FISCAL IMPACT:

Staff will recruit and fill the new position at the Public Works Inspector level as approved through the FY2025 & FY2026 Budget.

ATTACHMENTS:

1. Resolution

2. Updated Salary Schedule

3. Public Works Inspector/Senior Public Works Inspector Series Job Specifications (New)

ITEM 7D, ATTACHMENT 1
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AN AMENDMENT TO THE LOS ALTOS HILLS CLASSIFICATION PLAN AND SALARY SCHEDULE EFFECTIVE FISCAL YEAR 2024-25 TO

ESTABLISH A NEW CLASSIFICATION TITLE AND SALARY RANGE FOR SENIOR

PUBLIC WORKS INSPECTOR AND APPROVING THE PUBLIC WORKS

INSPECTOR/SENIOR PUBLIC WORKS INSPECTOR SERIES JOB SPECIFICATIONS WHEREAS, the Personnel Rules and Regulations and Employee Classification and Compensation Plan documents were last comprehensively reviewed and updated in 2006 and revised in 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, and 2016, 2018, 2021, 2022, 2023; and
WHEREAS, it is desirable to establish a new job description for the position of Senior Public Works Inspector; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, Staff recommends amending the Town of Los Altos Hills Classification Plan and Salary Schedule to establish a new classification title and salary range for the Senior Public Works Inspector and approving the Public Works Inspector/Senior Public Works Inspector Series job specifications.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. Approve and adopt an amendment to the Los Altos Hills Classification Plan and Salary Schedule effective Fiscal Year 2024-25 to establish a new classification title and salary range for Senior Public Works Inspector, as set forth in Attachment 2 of the corresponding staff report.

2. Approve the Public Works Inspector/Senior Public Works Inspector Series job specifications of the typical duties and responsibility, training, experience, and other qualifications required for said positions, as set forth in Attachment 3 of corresponding staff report.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills as a regular meeting held on the 18th day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: __________________________
Stanley Q. Mok, Mayor
ATTEST:
_____________________________
Arika Birdsong-Miller, City Clerk

Minimum Maximum Minimum Maximum
City Manager-Set by Contract $ 254,880 $ 254,880
Assistant to the City Manager $ 133,905 $ 180,773
Management Analyst II $ 112,650 $ 152,079
Management Analyst $ 97,138 $ 131,137 $ 46.70 $ 63.05
Senior City Clerk $ 144,202 $ 194,674
City Clerk $ 124,346 $ 167,866
Admin Clerk/Technician $ 77,782 $ 105,005 $ 37.39 $ 50.48 Administrative Services Director $ 189,207 $ 255,429
Finance Director $ 179,565 $ 242,657
Finance Manager $ 142,997 $ 193,046
Senior Accountant $ 124,346 $ 167,866
Accountant $ 102,057 $ 137,775 $ 49.07 $ 66.24
Accounting Technician $ 92,457 $ 124,818 $ 44.45 $ 60.01 Accounting Office Assistant $ 79,726 $ 107,630 $ 38.33 $ 51.74 Community Development Director $ 189,207 $ 255,429
Assistant Community Development Director/Building
Official
$ 155,432 $ 209,834
Principal Planner $ 137,254 $ 185,293
Senior Planner $ 118,354 $ 159,778
Associate Planner $ 102,057 $ 137,775 $ 49.07 $ 66.24
Assistant Planner $ 88,003 $ 118,803 $ 42.31 $ 57.12
Building Official $ 124,346 $ 167,866
Deputy Building Offician/Plan Examiner $ 118,124 $ 159,462 Senior Building Inspector $ 102,057 $ 137,775 $ 49.07 $ 66.24 Building Inspector $ 88,003 $ 118,803 $ 42.31 $ 57.12
Building Technician $ 81,719 $ 110,321 $ 39.29 $ 53.04
Public Works Director & City Engineer $ 189,207 $ 255,429 Utility Engineering Manager $ 144,202 $ 194,674
Senior Civil Engineer $ 130,641 $ 176,364
Associate Engineer $ 112,650 $ 152,079 $ 54.16 $ 73.11
Assistant Engineer $ 97,138 $ 131,137 $ 46.70 $ 63.05
Senior Maintenance Superintendent $ 137,254 $ 185,293
Maintenance Superintendent $ 118,354 $ 159,778
Maintenance Worker III $ 79,726 $ 107,630 $ 38.33 $ 51.74 Maintenance Worker II $ 68,747 $ 92,810 $ 33.05 $ 44.62 Maintenance Worker I $ 59,281 $ 80,029 $ 28.50 $ 38.48
Community Services Manager $ 116,566 $ 157,360
Community Services Supervisor $ 97,138 $ 131,137 $ 46.70 $ 63.05 Recreation Specialist $ 62,282 $ 84,080 $ 29.94 $ 40.42 Senior Public Works Inspector $ 117,242 $ 158,277 $ 56.37 $ 76.09 Public Works Inspector $ 95,030 $ 128,289 $ 45.69 $ 61.68 salary
salary
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salary
ADOPTED 7/1/24
RESOLUTION XX-24
FY24-25 Salary Schedule
Annual Range Hourly Range
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salary

ITEM 7D, ATTACHMENT 3
Public Works Inspector Series
Job Class Specifications – Draft June 28, 2024
Town of Los Altos Hills
Job Class Specifications
Draft June 28, 2024

PUBLIC WORKS INSPECTOR /SENIOR PUBLIC WORKS INSPECTOR
Reports To: Public Works Director/City Engineer or Designated Manager/Engineer FLSA: Non-exempt, Hourly
Supervises: Other inspectors, if any
Promotional: Open recruitment or promotional/flexibly staffed Salary Range: Public Works Inspector - $95,030 - $128,289 Senior Public Works Inspector - $117,242 - $158,277

DEFINITION
The incumbent in this series performs a variety of journey-level to advanced public works inspection duties with emphasis on the inspection of municipal construction projects and private development with focus on sanitary sewer, storm infrastructure, and street construction; issuance and inspection of encroachment permits and sewer connection permits in conformance with the Town Ordinance and applicable Federal and State codes and regulations; and addressing related requests and concerns from community members. These inspection-related duties are performed both in the office and in the field.

DISTINGUISHING CHARACTERISTICS
Responsibilities include conducting inspections of construction sites, enforcing compliance with regulatory codes, laws, and ordinances, ensuring conformance with approved plans, specifications, standards, permits, and licensing; and minimizing impacts to Town residents and the community.

The positions exercise judgment and initiative in their assigned tasks, exercise independence in the performance of work as approved by the Public Works Director/City Engineer, receive instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Public Works Inspector – This is a journey-level classification of the Public Works Inspector job series. This position is distinguished from other classifications by its emphasis on inspecting construction projects and private developments and issuing Public Works permits.

The Public Works Inspector works under directsupervision while learning job tasks, and will gradually work under generalsupervision as knowledge, experience and skill levels increase.

Upon demonstration of competency, the incumbent will work independently without immediate oversight. Incumbent receives general supervision from the Public Works

Director/City Engineer and may receive functional or technical supervision from other managers and engineers. Incumbent must have excellent communication skills with contractors, technical staff, and public members and is expected to provide high-level of customer service to Town residents and community members. The incumbent may exercise technical and functional supervision over less experienced professional positions and technicalstaff.

Senior Public Works Inspector – This is an advanced-level classification for the Public Works Inspector job series. It is distinguished from the lower classification by its supervisory responsibilities, advanced technical knowledge, considerable independence in work performance of work, and the increased complexity of work.

Positions in this class are flexibly staffed, meaning incumbents may be promoted by successfully demonstrating the ability to perform competently at the required level and by meeting the qualifications for the next higher class. Promotion to a higher level is not automatic or guaranteed.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:

Inspect Town projects and private developments at various stages to ensure conformance with plans, specifications, and applicable regulations as approved by the Town.

For Town capital or maintenance projects, check project plans and specifications for constructability, accuracy, suitability and completeness and make recommendations to Public Works engineers.

Assist with the Public Works engineers in the preparation of plans, specifications, and cost estimates for a wide variety of capital improvement and maintenanceprojects.

Participate in the collection of field survey and mapping data. Assist Public Works engineers in collection/verification of field data and quantify estimations for projects.

In systematic and organized ways, prepare/document and maintain daily inspection reports, progress reports, project schedules, progress payments, change orders, claims, and other written documentation; maintain photographic documentation of various phases of construction; document and report on field changes; and collect certified payrolls.

Validate monthly progress payments from contractors. Record the amounts and type of materials used and work performed to prepare necessary reports for progress payments.

Document deficiencies and deviations from plans and specifications, consult with engineers or supervisor, and direct the means and timing of compliance with contractor personnel.

Review and facilitate Public Works permit applications; consult and coordinate with Public Works engineers for approval of applications/permits; provide assistance and guidance to applicants; assess fees and issue Public Works permits including encroachment and sewer connection permits; facilitate pre-construction meetings; provide timely inspections services; and closeout of permits.

Review plans and specifications of assigned projects, consult with engineers, and attend pre-job conferences.

With guidance from the Public Works Director/City Engineer or direct supervisor, meet and confer with developers, contractors, engineers, and the general public relative to Town

ITEM 7D, ATTACHMENT 3
Public Works Inspector Series
Job Class Specifications – Draft June 28, 2024
policies, regulations and procedures, and coordinate discrepancies/problem situations with a wide variety of stakeholders.

Inspect materials used for conformity to specifications.

Coordinate the review of contractor’s submittals for construction projects; confer with contractors and developers regarding conformance to standards, plans, specifications, and codes; consult with the Public Works engineers; and evaluate alternatives.

Consult with engineering and other department staff regarding field issues and deviations from the approved plans and specifications or permit requirements.

Conduct preconstruction meetings and project site inspections to document existing conditions.

Assist in providing responses to Contractor Request for Information (RFI) or questions from developers.

Review contractor’s construction schedule for compliance with Town or project requirements.

Monitor and enforce traffic control plans as approved by a traffic engineer and per Town requirements.

Conduct weekly project meetings with contractors and stakeholders.

Schedule quality assurance materials testing to verify compliance including source inspections and materials acceptance; review test reports; and compare Certificates of Compliance or source release tags with the applicable materials at the project site.

Prepare initial punch list and consolidate comments into final punch list and perform final project inspection.

Perform a variety of duties related to assigned projects, including coordination with other Town departments and utility/external agencies.

Respond to inquiries and complaints by researching information, inspecting areas of concern, advising contractors and residents of problems, and recommending corrective actions.

Research information pertaining to construction projects, document findings and related subjects, and prepare reports and correspondence to communicate findings/recommendations to management.

Conduct inspections for erosion and sediment control measures, Municipal Regional Stormwater Permit, and other NPDES related inspections.

Monitor and enforce contractor’s compliance with the Stormwater Pollution Prevention Plan (SWPPP) and Municipal Regional Stormwater Permit (MRP) provisions.

Schedule and participate in utility coordination meetings with utility agencies.

Daily monitoring of the Underground Service Alert (USA) request system and marking of Town utilities.

As approved by the Public Works Director/City Engineer, prepare and issue “stop work” notices for work being done without permits, unsafe working conditions, and noncompliance with permit requirements.

Act as liaison between the Town, contractors, other agencies, and residents affected by projects; maintain communication among the parties; respond to and resolve issues and complaints or refers them to the proper office for resolution; and prepare work orders in response to complaints.

Investigate field problems and public works service requests affecting property owners, contractors, and maintenance operations and resolve problems to achieve satisfactory results.

Coordinate public works activities with other Town departments and with outside agencies.

Apply and enforce relevant codes, ordinances, rules and regulations; and as assigned, oversee regulatory agency permits and requirements.

Coordinate/manage the annual townwide survey of Town trees performed by consulting arborist.

As directed, inspect conditions of Town assets such as streets, sanitary sewer, storm infrastructure, pathways, street trees, and facilities.

Regularly inspect deficiencies and maintenance/safety issues around the Town and create work orders as necessary.’ Provide excellent customer service to citizens, staff, and outside organizations. Follow up on complaints and inquires and provide responses and solutions in a timely manner.

Attend work related training for public works job function requirements.

Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Perform other inspector related duties as assigned.

In addition to the Essential Functions above, the Senior Public Works Inspector is responsible to:

Confer with the Public Works Director in the development and implementation of policies, programs, and workplans.

Manage and supervise staff as needed. Administer personnel matters for the work unit and make recommendations related to staff training, evaluations and progressive discipline.

MINIMUM QUALIFICATIONS
Knowledge of:

Materials, methods, principles, and practices used in public works construction, including streets, pavement, pathways, sanitary sewer, storm drain, and related appurtenances.

Principles and practices of construction inspection related to streets, sanitary sewers, storm infrastructure, pathways, and grading.

Technical principles and practices of construction activities and land survey.

Basic practices of construction contract administration in a public agency setting.

Applicable Federal, State, and local laws, codes, and regulations, including administrative and department policies and procedures.

Technical principles and practices of construction design, specification, and cost estimate preparation.

Defects and faults in construction.

Materials sampling, testing, and estimating procedures.

Mathematical principles.

Principles and procedures of record keeping.

Municipality permitting process.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

ITEM 7D, ATTACHMENT 3
Public Works Inspector Series
Job Class Specifications – Draft June 28, 2024
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

For Senior Public Works Inspector: Principles of supervision.

Ability to:

Utilize online permit tracking applications such as TRAKiT.

Oversee construction projects and land surveys.

Effectively interpret and apply applicable laws, regulations and policies for construction projects, private developments, and Public Works permits.

Make accurate computations and prepare complete and accurate descriptions and agreements.

Detect and locate deficiencies in construction and violations of applicable codes at the earliest possible stage.

Prepare concise reports and maintain accurate records.

Maintain effective working relationships with those contacted in the course of work.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Technical report writing and preparation of correspondence.

Establish and maintain effective working relationships with those contacted in the course of work.

Work independently.

Work in inclement weather.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Public Works Inspector
Completion of the twelfth grade or high school equivalency and two years of full-time experience in public works inspection or maintenance.

Senior Public Works Inspector
Two years of college or other qualifying training or inspector certification programs may be substituted for education requirement and four years of increasingly responsible public works inspection experience of which at least one year must have been in construction inspection of municipality projects or land surveying. Additional qualifying education may be substituted for up to two years of the desired four years of full-time experience on a year-for-year basis.

Licenses and Certifications:

Possession of a valid California Class C driver's license and a satisfactory driving record are conditions of initial and continued employment.
 Possession of the APWA Public Infrastructure Inspector Certification is desirable.

Working Conditions: Incumbent works in the field traveling from site to site for inspections and indoors in a computerized office environment, in direct contact with other Town personnel and

the public. This position is required to work alone at a variety of field sites.

Physical demands: Must possess mobility to work out in the field traveling to various sites within and away from the Town; physical condition necessary for sitting, walking, and standing for extended periods of time and some stooping, crawling, crouching, and climbing walk on steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; and strength to lift and carry materials weighing up to 50 pounds. Incumbent also works in a standard office setting and shall use standard office equipment, including computers, tablets, and phones. The incumbent may be required to work off-hour shifts or events as required.

ITEM 7E
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 11170 MAGDALENA ROAD; LANDS OF THE TAORI FAMILY TRUST;
FILE #SD23-0050
FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 11170 Magdalena Road; Lands of The Taori Family Trust.

BACKGROUND:

The subject property is a 1.01-acre lot with an average slope of 13.31%. Access to the site is provided by Magdalena Road, a public street. The property is moderately sloped resulting in a LUF of 0.942 and a maximum development area (MDA) of 13,034 square feet and maximum floor area (MFA) of 5,505 square feet. An application for a site development permit for a new residence was submitted to the Town on November 16, 2023, and approved at Fast Track by the Community Development Director on March 5, 2024.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Community Development Director on March 5, 2024 (File #SD23-0050). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 1,533 square feet or 0.04 acres in size, includes portions of the property adjacent to a creek.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

City Council Page 2
11170 Magdalena Road
July 18, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $5.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property adjacent to a creek is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 11170 Magdalena Road.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7E, ATTACHMENT 1

RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF THE TAORI FAMILY TRUST)
WHEREAS, The Taori Family Trust (“Owner”) owns the property commonly known as 11170 Magdalena Road, Los Altos Hills, California (APN 336-40-083); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 18
th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

AGREEMENT FOR OPEN SPACE EASEMENT
This Agreement for Open Space Easement (“Agreement”) is made and entered into this _______ day of _______________, 2024, by and between The Taori Family Trust (“Owner”) and the TOWN OF LOS ALTOS HILLS, a municipal corporation, (“Town”).

RECITALS
A. Owner owns that certain real property in the Town of Los Altos Hills commonly known as 11170 Magdalena Road, Los Altos Hills, California (APN 336-40- 083).

B. Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town.

C. Town finds this open space easement to be consistent with the Town’s General Plan and in the best interests of the Town.

D. Owner and Town desire to limit the use of a portion of the property more particularly described in Exhibit A and Exhibit B, attached hereto, by dedication of an open space easement in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion, recognizing that such land is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and to Owner.

NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions set forth herein and the substantial public benefits to be derived therefrom, do hereby agree as follows:

1. Grant of Open Space Easement. Owner, as grantor, hereby grants an open space easement to the Town of Los Altos Hills, a municipal corporation in the County of Santa Clara, State of California, over the real property described and shown as Exhibit A and Exhibit B, (the “Property”), to have and to hold said open space easement for the term and for the purposes and subject to the conditions, covenants, and exceptions described herein.

2. Statutory Authorization. This Agreement and grant of open space easement are made and entered into pursuant to Chapter 6.6 commencing with Section 51070 of Part 1, Division 1, Title 5 of the Government Code. This Agreement is subject to all of the provisions of said sections and chapters including any amendments thereto which may hereafter be enacted.

3. Restriction on Use of Property. During the term of this Agreement and the open space easement granted herein, the Property shall not be used for any purpose other than an open space easement and those uses related to or compatible therewith. Owner, for the direct benefit of the Property described herein, hereby declares that the Property shall be subject to restrictive covenants running with the land which shall be binding upon all subsequent grantees. Said restrictive covenants shall be:
a. against the right of Owner to construct any improvements on or within the Property except for public and private utilities (excluding solar panels), paths dedicated to the Town, approved drainage installations, sanitary sewer installations or an approved septic system, and maintenance of these improvements, provided these reserved exceptions shall be consistent with the purposes of maintaining and preserving the natural or scenic character of the land; and
b. against the extraction of natural resources or other activities which may destroy the unique physical and scenic characteristics of the land; and c. against the grading of land for reasons other than attendant to permitted uses including but not limited to drainage improvements and underground utilities; and
d. against the cutting of vegetation, except as may be required for fire prevention, thinning, elimination of diseased growth, removal of invasive or non-native species and similar measures; and
e. against any plantings other than native vegetation; and f. against the erection of structures other than any improvements authorized by Paragraph 3(a) herein.

4. Exceptions. The City Council of the Town may authorize exceptions to the foregoing restrictive covenants, provided such exceptions are consistent with the purposes

of law and not incompatible with maintaining and preserving the natural character of the land.

5. Restrictions on Public Use. The public shall not have a right of entry upon the Property. The right of entry and surface use is limited solely to the Town, but only for the purpose of inspection of condition of the Property.

6. Term of Agreement. This open space easement and Agreement shall be effective on the date of recordation of this Agreement and shall remain in effect in perpetuity, unless abandoned pursuant to Government Code Sections 51093 and 51094 or any successor legislation.

7. Successors in Interest. This Agreement and the open space easement shall run with the land and shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto.

IN WITNESS WHEREOF, the parties hereto do hereby execute this agreement.

OWNER:

Date: _______________, 2024 ______________________________ Rajiv Taori, Trustee
Date: _______________, 2024 ______________________________ Anar Taori, Trustee
TOWN OF LOS ALTOS HILLS:

Date: _______________, 2024 ______________________________ Stanley Q. Mok, Mayor
ATTEST: ____________________
Arika Miller, City Clerk

Exhibits A and B
Legal Description of Open Space Easement Property
and Plat Accompanying Description

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE
§ 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2024, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

PAGE 1 OF 1

EXHIBIT A

LEGAL DESCRIPTION FOR OPEN SPACE EASEMENT

LANDS OF TAORI
11170 MAGDALENA ROAD, LOS ALTOS HILLS, CA
APN 336-40-083
An easement over a portion of Lot 1 of Tract 3689 in the Town of Los Altos Hills, County of Santa Clara, State of California as shown on the map recorded January 22, 1965 in Book 190 of Maps at Page 18, Records of said County and State described as follows:

BEGINNING at the southeast corner of said Lot 1; thence along the southerly line of said Lot 1 South 84o21’00” West (record South 84o21’00” West per said map) a distance of 69.31 feet; thence leaving said southerly line North 28o33’43” East a distance of 17.68 feet; thence North 50o18’12” East a distance of 19.71 feet; thence North 83o57’06” East a distance of 44.65 feet to the easterly line of said Lot 1; thence along said easterly line South 2o04’46” East a distance of 26.02 feet to the POINT OF BEGINNING containing 1533 square feet, more or less.

This legal description was prepared by me or under my direction in conformance with the requirements of the Professional Land Surveyor’s Act and is based on a field survey. The attached plat showing the above described lands as EXHIBIT B is to be used to assist in retracing the lines of this description.

The basis of bearings for this description is South 84o21’00” East being the south line of Lot 1 of Tract 3689 as shown on Book 190 of Maps at Page 18 Records of said County and State.

Kenneth D. Wilson
Land Surveyor - LS 5571
Wilson Land Surveys Inc.
261 Carlton Court
Los Gatos, CA 95032
805-703-0273
2024.05.06
CSG - PC#2
ZB / DR Page 63 of 294
SEAL
Date &
Signature
Include seal and LS signature
at your discretion BASIS OF BEARINGPage 64 of 294
Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7F
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 10701 MAGDALENA ROAD; LANDS OF NG; FILE #SD22-0042
FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 10701 Magdalena Road; Lands of Ng.

BACKGROUND:

The subject property is a 1.22-acre lot with an average slope of 24.42%. Access to the site is provided by Magdalena Road, a public street. The property is moderately sloped resulting in a LUF of 0.705 and a maximum development area (MDA) of 11,799 square feet and maximum floor area (MFA) of 5,000 square feet. An application for site development permit for a new residence and swimming pool was submitted to the Town on June 2, 2022, and approved by the Planning Commission on July 13, 2023.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Planning Commission on July 13, 2023 (File #SD22-0042). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 10,560 square feet or 0.24 acres in size, includes portions of the property generally in excess of 30% slope and containing heritage oak trees.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

City Council Page 2
10701 Magdalena Road
July 18, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $5.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property with steep slopes in excess of 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 10701 Magdalena Road.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7F, ATTACHMENT 1
Resolution ____-24 Page 1

RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF NG)
WHEREAS, Arden Ng and Geraldine Ng (“Owner”) own the property commonly known as 10701 Magdalena Road, Los Altos Hills, California (APN 336-40-078); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 18
th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

AGREEMENT FOR OPEN SPACE EASEMENT
This Agreement for Open Space Easement (“Agreement”) is made and entered into this _______ day of _______________, 2024, by and between Arden Ng and Mui Hoon Ong (“Owner”) and the TOWN OF LOS ALTOS HILLS, a municipal corporation, (“Town”).

RECITALS
A. Owner owns that certain real property in the Town of Los Altos Hills commonly known as 10701 Magdalena Road, Los Altos Hills, California (APN 336-40- 078).

B. Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town.

C. Town finds this open space easement to be consistent with the Town’s General Plan and in the best interests of the Town.

D. Owner and Town desire to limit the use of a portion of the property more particularly described in Exhibit A and Exhibit B, attached hereto, by dedication of an open space easement in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion, recognizing that such land is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and to Owner.

NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions set forth herein and the substantial public benefits to be derived therefrom, do hereby agree as follows:

1. Grant of Open Space Easement. Owner, as grantor, hereby grants an open space easement to the Town of Los Altos Hills, a municipal corporation in the County of Santa Clara, State of California, over the real property described and shown as Exhibit A and Exhibit B, (the “Property”), to have and to hold said open space easement for the term and for the purposes and subject to the conditions, covenants, and exceptions described herein.

2. Statutory Authorization. This Agreement and grant of open space easement are made and entered into pursuant to Chapter 6.6 commencing with Section 51070 of Part 1, Division 1, Title 5 of the Government Code. This Agreement is subject to all of the provisions of said sections and chapters including any amendments thereto which may hereafter be enacted.

3. Restriction on Use of Property. During the term of this Agreement and the open space easement granted herein, the Property shall not be used for any purpose other than an open space easement and those uses related to or compatible therewith. Owner, for the direct benefit of the Property described herein, hereby declares that the Property shall be subject to restrictive covenants running with the land which shall be binding upon all subsequent grantees. Said restrictive covenants shall be:
a. against the right of Owner to construct any improvements on or within the Property except for public and private utilities (excluding solar panels), paths dedicated to the Town, approved drainage installations, sanitary sewer installations or an approved septic system, and maintenance of these improvements, provided these reserved exceptions shall be consistent with the purposes of maintaining and preserving the natural or scenic character of the land; and
b. against the extraction of natural resources or other activities which may destroy the unique physical and scenic characteristics of the land; and c. against the grading of land for reasons other than attendant to permitted uses including but not limited to drainage improvements and underground utilities; and
d. against the cutting of vegetation, except as may be required for fire prevention, thinning, elimination of diseased growth, removal of invasive or non-native species and similar measures; and
e. against any plantings other than native vegetation; and f. against the erection of structures other than any improvements authorized by Paragraph 3(a) herein.

4. Exceptions. The City Council of the Town may authorize exceptions to the foregoing restrictive covenants, provided such exceptions are consistent with the purposes

of law and not incompatible with maintaining and preserving the natural character of the land.

5. Restrictions on Public Use. The public shall not have a right of entry upon the Property. The right of entry and surface use is limited solely to the Town, but only for the purpose of inspection of condition of the Property.

6. Term of Agreement. This open space easement and Agreement shall be effective on the date of recordation of this Agreement and shall remain in effect in perpetuity, unless abandoned pursuant to Government Code Sections 51093 and 51094 or any successor legislation.

7. Successors in Interest. This Agreement and the open space easement shall run with the land and shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto.

IN WITNESS WHEREOF, the parties hereto do hereby execute this agreement.

Date: _______________, 2024
Date: _______________, 2024
Date: _______________, 2024
OWNER:
______________________________
Arden Ng, Property Owner
______________________________
Mui Hoon Ong, Property Owner
TOWN OF LOS ALTOS HILLS:
______________________________
Stanley Q. Mok, Mayor
ATTEST: ____________________
Arika Miller, City Clerk

Exhibits A and B
Legal Description of Open Space Easement Property
and Plat Accompanying Description

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE
§ 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2024, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

PC#3
CSG: SH / ST
2024.06.28
NO COMMENTS Page 74 of 294

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7G
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 22560 RAVENSBURY AVENUE; LANDS OF 22560 RAVENSBURY AVENUE LLC; FILE #SD20-0045
FROM: Bradley Evanson, Community Development Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 22560 Ravensbury Avenue; Lands of 22560 Ravensbury Avenue LLC.

BACKGROUND:

The subject property is a 2.90-acre lot with an average slope of 40.5%. Access to the site is provided by Ravensbury Avenue, a public street. The property is steeply sloped north resulting in a LUF of 1.005 and a maximum development area (MDA) of 7,538 square feet and maximum floor area (MFA) of 5,025 square feet. An application for site development permit, grading policy exception, and variance for a new residence with an attached ADU was submitted to the Town on June 16, 2020, and approved by the Planning Commission on December 9, 2021.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Planning Commission on December 9, 2021 (File #SD20-0045 & VAR20-0007). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 102,506 square feet or 2.35 acres in size, includes portions of the property generally in excess of 30% slope and containing heritage oak trees.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

City Council Page 2
22560 Ravensbury Avenue
July 18, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $5.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property with steep slopes in excess of 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 22560 Ravensbury Avenue.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7G, ATTACHMENT 1
Resolution ____-24 Page 1

RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF 22560 RAVENSBURY AVENUE LLC)
WHEREAS, 22560 Ravensbury Avenue LLC (“Owner”) owns the property commonly known as 22560 Ravensbury Avenue, Los Altos Hills, California (APN 351-08-032); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 18
th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

AGREEMENT FOR OPEN SPACE EASEMENT
This Agreement for Open Space Easement (“Agreement”) is made and entered into this _______ day of _______________, 2024, by and between 22560 Ravensbury Avenue LLC (“Owner”) and the TOWN OF LOS ALTOS HILLS, a municipal corporation, (“Town”).

RECITALS
A. Owner owns that certain real property in the Town of Los Altos Hills commonly known as 22560 Ravensbury Avenue, Los Altos Hills, California (APN 351- 08-032).

B. Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town.

C. Town finds this open space easement to be consistent with the Town’s General Plan and in the best interests of the Town.

D. Owner and Town desire to limit the use of a portion of the property more particularly described in Exhibit A and Exhibit B, attached hereto, by dedication of an open space easement in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion, recognizing that such land is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and to Owner.

NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions set forth herein and the substantial public benefits to be derived therefrom, do hereby agree as follows:

1. Grant of Open Space Easement. Owner, as grantor, hereby grants an open space easement to the Town of Los Altos Hills, a municipal corporation in the County of Santa Clara, State of California, over the real property described and shown as Exhibit A and Exhibit B, (the “Property”), to have and to hold said open space easement for the term and for the purposes and subject to the conditions, covenants, and exceptions described herein.

2. Statutory Authorization. This Agreement and grant of open space easement are made and entered into pursuant to Chapter 6.6 commencing with Section 51070 of Part 1, Division 1, Title 5 of the Government Code. This Agreement is subject to all of the provisions of said sections and chapters including any amendments thereto which may hereafter be enacted.

3. Restriction on Use of Property. During the term of this Agreement and the open space easement granted herein, the Property shall not be used for any purpose other than an open space easement and those uses related to or compatible therewith. Owner, for the direct benefit of the Property described herein, hereby declares that the Property shall be subject to restrictive covenants running with the land which shall be binding upon all subsequent grantees. Said restrictive covenants shall be:
a. against the right of Owner to construct any improvements on or within the Property except for public and private utilities (excluding solar panels), paths dedicated to the Town, approved drainage installations, sanitary sewer installations or an approved septic system, and maintenance of these improvements, provided these reserved exceptions shall be consistent with the purposes of maintaining and preserving the natural or scenic character of the land; and
b. against the extraction of natural resources or other activities which may destroy the unique physical and scenic characteristics of the land; and c. against the grading of land for reasons other than attendant to permitted uses including but not limited to drainage improvements and underground utilities; and
d. against the cutting of vegetation, except as may be required for fire prevention, thinning, elimination of diseased growth, removal of invasive or non-native species and similar measures; and
e. against any plantings other than native vegetation; and f. against the erection of structures other than any improvements authorized by Paragraph 3(a) herein.

4. Exceptions. The City Council of the Town may authorize exceptions to the foregoing restrictive covenants, provided such exceptions are consistent with the purposes

of law and not incompatible with maintaining and preserving the natural character of the land.

5. Restrictions on Public Use. The public shall not have a right of entry upon the Property. The right of entry and surface use is limited solely to the Town, but only for the purpose of inspection of condition of the Property.

6. Term of Agreement. This open space easement and Agreement shall be effective on the date of recordation of this Agreement and shall remain in effect in perpetuity, unless abandoned pursuant to Government Code Sections 51093 and 51094 or any successor legislation.

7. Successors in Interest. This Agreement and the open space easement shall run with the land and shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto.

IN WITNESS WHEREOF, the parties hereto do hereby execute this agreement.

OWNER:

Date: _______________, 2024 ______________________________ 22560 Ravensbury Avenue LLC
By: George Perlegos
Its: Manager
TOWN OF LOS ALTOS HILLS:

Date: _______________, 2024 ______________________________ Stanley Q. Mok, Mayor
ATTEST: ____________________
Arika Miller, City Clerk

Exhibits A and B
Legal Description of Open Space Easement Property
and Plat Accompanying Description

CALIFORNIA ALL-PURPOSE ACKNOWLEDMENT CIVIL CODE
§ 1189

STATE OF CALIFORNIA )
)
COUNTY OF ___________ )
On _________________, 2024, before me, _____________________________ , Notary Public, personally appeared ____________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7G, ATTACHMENT 3

ITEM 7H
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE AMENDED AND RESTATED

FUNDING AGREEMENT WITH SANTA CLARA VALLEY
TRANSPORTATION AUTHORITY FOR 2016 MEASURE B BICYCLE
& PEDESTRIAN EDUCATION AND ENCOURAGEMENT PROGRAM
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council approve a resolution (Attachment 1) approving the amended and restated funding agreement with the Santa Clara Valley Transportation Authority (VTA) for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program (Attachment 2) and authorizing the City Manager to execute the agreement.

BACKGROUND
In 2016, Santa Clara County voters approved a 30-year sales tax measure, referred to as Measure B, that would fund nine transportation program categories to enhance transit, highways, roadways in general, and active transportation (bicycles, pedestrians and complete streets). Measure B programs and funds are administered by VTA.

One of the program categories is Measure B - Bicycle and Pedestrian, of which the Education and Encouragement program is part of. The Measure B – Bicycle and Pedestrian Education & Encouragement (E&E) Program provides annual funding to jurisdictions in the county for non-capital improvement projects to promote and educate communities to safely walk, bike, and resort to other multimodal and active transportation options. The Town entered into a master funding agreement with VTA for the Measure B – Bicycle and Pedestrian E&E Program in 2019 (Attachment 3).

DISCUSSION:

The current master funding agreement with VTA for the Measure B Bicycle and Pedestrian E&E Program is set to expire on June 30, 2025. VTA has amended the funding agreement to extend the agreement through March 31, 2047, aligning the expiration term with the overall Measure B program.

Based on the population, the Town receives $10,000 annually from the Measure B E&E Program. Starting FY2027-28, the amount will increase by $2,000 every seventh year of the amended agreement. Approving this amendment will allow for the Town to continue participating in the E&E program.

WK
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Staff Report to City Council Page 2
Measure B – Bicycle and Pedestrian E&E Program – Agreement Amendment July 18, 2024
On September 21, 2023, staff provided an informational report on the potential use of Measure B E&E funds. For reference, the list of potential projects for Measure B E&E funds reported to Council last year is included as Attachment 4. Staff plans to return to Council in September 2024 to report on the progress of the Town’s Measure B E&E Program.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in Section 15378(b) of the California Environmental Quality Act Guidelines.
2024-25 CITY COUNCIL WORK PLAN
This program is not specifically identified on the 2024-25 City Council Work Plan; however, it supports the council priorities to “Promote Public Safety” and “Increase Effective Service Delivery & Governance.”

FISCAL IMPACT
At the start of the FY2023-24, the total accrual of Measure B - Bicycle and Pedestrian E&E Program funds available for the Town was $70,852.51. Town staff resources are needed to manage and implement the E&E Program. Otherwise, there is no fiscal impact to the Town.

ATTACHMENT

1. Resolution

2. Amended and Restated Funding Agreement with VTA

3. 2019 Measure B E&E Agreement

4. Measure B E&E Program Potential Projects
Prepared by: Astha Khanal, Assistant Engineer

ITEM 7H, ATTACHMENT 1
RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING THE AMENDED AND RESTATED

FUNDING AGREEMENT WITH SANTA CLARA VALLEY TRANSPORTATION AUTHORITY FOR 2016 MEASURE B BICYCLE & PEDESTRIAN EDUCATION AND

ENCOURAGEMENT PROGRAM
WHEREAS, Santa Clara County voters approved a 30-year sales tax measure in 2016, referred to as Measure B, that would fund nine transportation program categories to enhance transit, highways, roadways in general, and active transportation; and WHEREAS, one of the program categories is Measure B - Bicycle and Pedestrian, of which the Education and Encouragement program is part of; and
WHEREAS, the Town entered into a master funding agreement with the Santa Clara Valley Transportation Authority (VTA) for the Measure B – Bicycle and Pedestrian E&E Program in 2019; and
WHEREAS, VTA has provided the Town with an amended and restated funding agreement for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program to extend the term to March 31, 2047.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. Approve the amended and restated funding agreement with the Santa Clara Valley Transportation Authority for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program and authorize the City Manager to execute the agreement.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 18th day of July 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Stanley Q. Mok, Mayor

ATTEST:

Arika Birdsong-Miller, City Clerk

Rev 05.31.24 Page 1 of 18

AMENDED AND RESTATED FUNDING AGREEMENT

BETWEEN

TOWN OF LOS ALTOS HILLS
AND

SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
FOR
2016 MEASURE B BICYCLE & PEDESTRIAN EDUCATION AND ENCOURAGEMENT PROGRAM THIS AMENDED AND RESTATED FUNDING AGREEMENT (“AGREEMENT”) is entered into as of the last date of signature below (“EFFECTIVE DATE”) and is between the TOWN OF LOS ALTOS HILLS (“RECIPIENT”) and SANTA CLARA VALLEY TRANSPORTATION AUTHORITY (“VTA”). RECIPIENT and VTA may be individually referred to as “PARTY” or collectively referred to as “PARTIES.” I. RECITALS

1. Whereas, on June 24, 2016, the VTA Board of Directors (“VTA BOARD”) adopted a resolution to place a ballot measure before the voters of Santa Clara County (“SCC”) in November 2016 to authorize a one-half of one percent retail transaction and use tax (“2016 MEASURE B”) for 30 years for nine transportation-related program categories;

2. Whereas, on November 8, 2016, the voters of Santa Clara County enacted 2016 MEASURE B for 30 years to pay for the nine transportation-related program categories;

3. Whereas, on October 5, 2017, the VTA BOARD established the 2016 Measure B Program (“PROGRAM”) and adopted the 2016 Measure B Program Category Guidelines (“GUIDELINES”). In addition, VTA established a PROGRAM MANUAL. Both the GUIDELINES and the PROGRAM MANUAL are incorporated into this Agreement by this reference and available at www.vta.org or upon request to VTA;

4. Whereas, the PROGRAM includes a Bicycle & Pedestrian program category (“BIKE/PED CATEGORY”) to fund bicycle and pedestrian projects and educational programs;

5. Whereas, the BIKE/PED CATEGORY consists of three sub-categories, including the education & encouragement program (“BIKE/PED E&E PROGRAM”);

6. Whereas, the duration of 2016 MEASURE B will be 30 years from the initial year of collection, beginning April 1, 2017, and continuing through March 31, 2047;

7. Whereas, the PARTIES entered into a funding agreement for the BIKE/PED E&E PROGRAM funds on October 1, 2020, which expires on June 30, 2025 (“PRIOR AGREEMENT”); and

8. Whereas, the PARTIES desire to amend and restate the PRIOR AGREEMENT to, among other things, specify the terms and conditions under which VTA will administer BIKE/PED E&E PROGRAM funds allocated to VTA and RECIPIENT through the life of the PROGRAM.

NOW, THEREFORE, in consideration of the mutual promises contained in this AGREEMENT, the PARTIES agree as follows:

Rev 05.31.24 Page 2 of 18
II. AGREEMENT

1. BIKE/PED E&E PROGRAM DEFINITION
The BIKE/PED E&E PROGRAM covers activities and the development and distribution of materials that are designed and intended to satisfy the following goals within RECIPIENT’s jurisdiction: (i) promote, educate, and/or encourage safe walking or bicycling for residents or visitors of every age and ability; (ii) communicate to residents and visitors the benefits of walking and bicycling; and (iii) communicate to school children, residents, and visitors the rights and responsibilities of pedestrians, bicyclists, and motorists.

2. TERM OF AGREEMENT
The term of this AGREEMENT will commence on the EFFECTIVE DATE and continue through March 31, 2047, or until BIKE/PED E&E PROGRAM CATEGORY funds allocated to RECIPIENT have been expended entirely, whichever occurs later.

3. ELIGIBLE USE OF FUNDS
A. RECIPIENT may use RECIPIENT’s allocated BIKE/PED E&E PROGRAM funds only for activities/projects that (i) are offered/available to individuals who live, work, or attend school in RECIPIENT’S boundaries or school districts, and (ii) VTA has pre-approved in writing (each, an “E&E PROJECT”). Only VTA’s AUTHORIZED REPRESENTATIVE (defined in section 14, below), or designee, has authority to approve an E&E PROJECT.

B. VTA will consider for approval the following types of activities / projects:
i. Organization and implementation of K-12 Safe Routes to Schools programs and activities. ii. Organization and implementation of Vision Zero programs. “Vision Zero” is defined by the Vision Zero Network campaign as the “Strategy to eliminate all traffic fatalities and severe injuries while increasing safe, healthy, equitable mobility for all,” which definition is adopted for purposes of this AGREEMENT.
iii. Organization and implementation of open streets events. “Open streets events” are defined by the Open Streets Project (an advocacy project and collaboration between 8 80 Cities and Street Plans) as “Programs that temporarily open streets to people by closing them to cars,” which definition is adopted for purposes of this AGREEMENT. iv. Creation and implementation of marketing to encourage mode shift towards active transportation.
v. Development and distribution of maps that promote places to walk or bike. vi. Education of walking and bicycling skills to adults and children. vii. Working with law enforcement officials to ensure common understanding and consistent application among law enforcement officials of traffic laws related to biking and walking. viii. Organization and implementation of broad or targeted safety campaigns to promote safe driving, walking, and bicycling behavior.*
ix. Creation and distribution of marketing materials to encourage safe walking, biking, and driving.*
x. Purchase and distribution of bicycle helmets, lights, reflective vests, or other bicycle/pedestrian safety equipment to be used in education/encouragement activities.

Rev 05.31.24 Page 3 of 18
xi. Purchase and distribution of incentives for education/encouragement activities. xii. Organization and implementation of crosswalk stings or other activities that educate roadway users on traffic laws. Crosswalk stings are activities conducted by law enforcement to educate the public about crosswalk right of way laws that may or may not include citations.
xiii. Organization and implementation of special community events focused on achieving the BIKE/PED E&E PROGRAM goals described in Section II, Paragraph 1 BIKE/PED E&E PROGRAM DEFINITION, such as community rides or walks.
xiv. Energizer stations and other Bike to Wherever Day activities. xv. Implementation of valet bicycle parking.
xvi. Community-based bicycle/pedestrian surveys of facilities and surrounding areas to learn, observe, and identify bicycle and pedestrian hot spots. xvii. Any other program or activity VTA pre-approves in writing. *Any safety campaign or public service announcement targeted to motorists must focus on safe, responsible, and respectful motorist interactions with pedestrians and bicyclists.

C. RECIPIENT is permitted to use BIKE/PED E&E PROGRAM funds allocated for (i) direct costs and staff time costs incurred by RECIPIENT to support E&E PROJECTS, and (ii) costs incurred for evaluation of the E&E PROJECTS (as required under Section 4. EVALUATION REQUIREMENTS).

D. Notwithstanding any other provision of this AGREEMENT, RECIPIENT is not permitted to use BIKE/PED E&E PROGRAM funds for capital improvements.

E. E&E PROJECTS may be targeted and limited to specific demographics including, but not limited to, school children, seniors, or people with disabilities to the extent not prohibited by applicable law.

F. Only BIKE/PED E&E PROGRAM costs incurred by RECIPIENT on or after July 1, 2017, will be eligible for reimbursement.

4. EVALUATION REQUIREMENTS
A. RECIPIENT must identify (i) the project reach and scale of each E&E PROJECT and (ii) one or more metric(s) that will be used to evaluate whether the goal was achieved. Examples of acceptable metrics are set forth in Attachment A.

B. RECIPIENT must identify and obtain VTA’s prior written approval of the frequency and schedule of each E&E PROJECT evaluation.

5. MAXIUMUM FUNDING ALLOCATIONS
A. RECIPIENT’S maximum funding allocation for each fiscal year (July 1st through June 30th) will be based upon the VTA BOARD’s Adopted Biennial Budget for the BIKE/PED E&E PROGRAM and the annual fund distribution formula described below.

Rev 05.31.24 Page 4 of 18
B. Annual Fund Distribution Formula. The BIKE/PED E&E PROGRAM annual fund distribution formula is calculated every two fiscal years (in line with VTA’s budget cycle) and is based on the following:
i. First, at the same time that VTA plans and finalizes its budget for the two upcoming fiscal years, the VTA BOARD determines the allocation of 2016 MEASURE B funds for the two upcoming fiscal years.
ii. Second, the VTA BOARD determines the amount of 2016 MEASURE B funds to be allocated amongst the PROGRAM categories and subcategories, including the BIKE/PED E&E PROGRAM CATEGORY.
iii. Third, an allocation is made to VTA and the County of Santa Clara for countywide (with respect to Santa Clara County) BIKE/PED E&E PROGRAM activities (“COUNTYWIDE ACTIVITIES”). Per the GUIDELINES, COUNTYWIDE ACTIVITIES will receive 25% of available BIKE/PED E&E POGRAM funds.
iv. Fourth, the 2016 Measure B funds remaining for the BIKE/PED E&E PROGRAM category allocation are calculated by deducting the amount allocated for COUNTYWIDE ACTIVITIES in subparagraph (iii), immediately above, from the total BIKE/PED E&E PROGRAM category allocation (“REMAINING FUNDS”).
v. Fifth, VTA determines the percentage of the total population of SCC (“TOTAL SCC POP”) of each city (“CITY POP”) and of the unincorporated areas of SCC (“SCC UNINCORP POP”) to determine allocations to each city. For purposes of these calculations, the TOTAL SCC POP includes unincorporated areas and is based on the then most current California Department of Finance’s annual population estimates, i.e., Report E-1, or any successor report. Each CITY POP is divided by the TOTAL SCC POP, and then the result is multiplied by 100. The result for each city is the “CITY PERCENTAGE SHARE” (for SCC, the ”SCC PERCENTAGE SHARE”).
vi. SIXTH, each CITY PERCENTAGE SHARE (including the SCC PERCENTAGE SHARE) is multiplied by the REMAINING FUNDS to determine the dollar amount that would be allocated to each city based on their CITY PERCENTAGE SHARE; however, no allocation is yet made at this step. Cities that would receive less than $10,000 as a result of the calculation described in section (v) will be identified as (“LOW POP CITIES”).
vii. Seventh, each city is allocated $10,000 (“10K ALLOCATIONS”). LOW POP CITIES will not be allocated any additional funds beyond the 10K ALLOCATIONS made to each city as described in this section (vii). The minimum 10k ALLOCATIONS will continue through fiscal year 2025.

Following fiscal year 2025, the minimum allocated to LOW POP CITIES will increase by $2,000 every five years. See the “LOW POP CITES ALLOCATION SCHEDULE” included in this AGREEMENT as Attachment B.
viii. Eighth, the modified REMAINING FUNDS are calculated by subtracting the cumulative total of allocations made to LOW POP CITIES from the REMAINING FUNDS (“MOD REMANING FUNDS”).

Rev 05.31.24 Page 5 of 18
ix. Ninth, a modified Santa Clara County population is calculated by deducting the SCC UNINCORP POP and all LOW POP CITIES from the TOTAL SCC POP (“MODIFIED POPULATION”).
x. Tenth, a modified population percentage share (“MOD CITY PERCENTAGE SHARE”) is calculated for all cities that are not LOW POP CITIES (“NON-LOW POP CITIES”) by dividing the NON-LOW POP CITY’S total population by the MODIFIED POPULATION and multiplying the result by 100.
xi. Eleventh, each NON-LOW POP CITY’S MOD CITY PERCENTAGE SHARE is multiplied by the MOD REMAINING FUNDS to calculate each NON-LOW POP CITY’s additional allocation of 2016 Measure B funds for the BIKE/PED E&E PROGRAM category. This allocation will be made in addition to the 10K ALLOCATION described above.

C. RECIPIENT’s allocations are subject to change based on allocations made by the VTA BOARD pursuant to the PROGRAM.

D. BIKE/PED E&E PROGRAM allocations may be banked and remain unspent for a maximum of three fiscal years, provided that (i) RECIPIENT provides VTA with a satisfactory explanation for why the allocation is not being spent and (ii) VTA provides RECIPIENT with written approval for such explanation. In this instance, RECIPIENT must begin drawing funds during the fourth fiscal year.

Following the third fiscal year of banked allocations and within the fourth fiscal year, RECIPIENT must provide to VTA the required documentation as described in Paragraph 7. RECIPIENT’s OBLIGATIONS. In this fourth fiscal year, RECIPIENT must submit, at minimum, one invoice for funds towards an E&E PROJECT.

If RECIPIENT fails to do the above by the end of the fourth fiscal year and no funds have been spent in the past four consecutive fiscal years, allocations will be returned by VTA to the pool of 2016 MEASURE B funds allocated to the BIKE/PED E&E PROGRAM category for redistribution in the next allocation cycle pursuant to the formula above.

E. All funds will be available to RECIPIENT on a reimbursement basis only.

6. VTA’s OBLIGATIONS
VTA will:

A. Annually report to the public the amount of BIKE/PED E&E PROGRAM revenues allocated and distributed to RECIPIENT.

B. Annually report to the public a summary of E&E PROJECT evaluation metrics submitted by RECIPIENT, as required in Section 4. EVALUATION REQUIREMENTS.

C. Conduct an assessment regarding the effectiveness of the BIKE/PED E&E PROGRAM using approved metrics and data provided by RECIPIENT (pursuant to Section 4. EVALUATION REQUIREMENTS) related to RECIPIENT’s E&E PROJECT(s).

Rev 05.31.24 Page 6 of 18
D. Biennially, or however frequently as VTA determines is appropriate based upon the number of ongoing E&E PROJECTs, report to the public the effectiveness of the BIKE/PED E&E PROGRAM based on the assessment described immediately above in Section 6(d).

E. Remit the amount due to the RECIPIENT under an invoice within thirty (30) calendar days of receipt of a complete and proper, fully documented invoice complying with the requirements set forth herein.

7. RECIPIENT’s OBLIGATIONS
RECIPIENT must:

A. Comply with 2016 Measure B reporting requirements.

B. Ensure that all 2016 MEASURE B funds are expended on allowable BIKE/PED E&E PROGRAM expenditures as described above in Section 3. ELIGIBLE USE OF FUNDS.

C. Annually complete and submit to VTA, by October 1st of each year, RECIPIENT’s proposed work program for the BIKE/PED E&E PROGRAM, in which RECIPIENT must set forth proposed E&E PROJECTS and develop all such E&E PROJECTS that are approved by VTA as eligible. RECIPIENT’s proposed metrics and frequency of E&E PROJECT evaluation must be included with the proposed work program (see Section 4. EVALUATION REQUIREMENTS); VTA must provide approval of the proposed metrics and frequency of evaluation.

D. Annually submit to VTA, by October 1st of each year, a summary of the prior fiscal year’s completed E&E PROJECTS.

E. Submit to VTA, on a frequency as approved by VTA, the evaluation of the completed E&E PROJECTS pursuant to Section 4. EVALUATION REQUIREMENTS.

F. If applicable, annually submit to VTA, by October 1st of each year, an explanation of why no BIKE/PED E&E PROGRAM funds are planned for expenditure during the upcoming fiscal year.

G. Annually complete and submit to VTA, by October 1st of each year, any accompanying reporting requirements for the BIKE/PED E&E PROGRAM.

H. Submit to VTA all records including contractors’ invoices, miscellaneous invoices, and force account charges as substantiation for invoices submitted to VTA for reimbursement hereunder.

I. Maintain financial records, books, documents, papers, accounting records, and other evidence pertaining to costs related to this AGREEMENT for five (5) years. RECIPIENT shall make such records available to VTA upon VTA’s written request for review and audit purposes. Financial audits will be performed at VTA’s sole discretion.

J. Submit invoices to VTA, no more frequently than monthly, for reimbursement of eligible E&E PROJECT costs (see Section 3. ELIGIBLE USE OF FUNDS). RECIPIENT must submit invoices within one year of the date RECIPIENT incurs the cost submitted on the invoice for reimbursement (unless otherwise approved by VTA in writing).

Rev 05.31.24 Page 7 of 18

8. INDEMNIFICATION
Neither VTA nor any officer or employee thereof will be responsible for any damage or liability arising out of or relating to RECIPIENT’s acts or omissions under or in connection with any work, authority, or jurisdiction associated with this AGREEMENT. Pursuant to California Government Code §895.4, RECIPIENT must fully defend, indemnify, and hold harmless VTA from all suits or actions of every name, kind, and description arising from an injury (as defined by California Government Code §810.8) relating to RECIPIENT’s acts or omissions under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. This provision will survive the termination or expiration of this AGREEMENT.

9. INSURANCE
At all times during this Agreement, RECIPIENT must comply with the insurance requirements and specifications of the attached Attachment C, Insurance Requirements. RECIPIENT may, in its discretion, elect to self-insure, but any such self-insurance must meet the requirements and specifications in Attachment C.

10. ADDITIONAL INSURED AND INDEMNITY PROVISION
In any agreement executed between the RECIPIENT and a third party for purposes related in any way to the subject matter of this Agreement (“Third Party Contract”), RECIPIENT must require that VTA be named as (i) an additional insured on a primary and non-contributory basis with separation of insureds and waiver of subrogation on all policies of insurance, except when not applicable and (ii) an indemnified party in any indemnity provision contained in the Third Party Contract. Third Party Contracts must contain insurance requirements with coverages at least as broad as, and limits at least as great as, the requirements of Attachment C.

11. COMPLIANCE WITH APPLICABLE LAW
In execution of any E&E PROJECT and performance of its responsibilities set forth herein, RECIPIENT must comply with all applicable requirements of local, state, and federal law.

12. COMPLIANCE WITH 2016 MEASURE B REQUIREMENTS
A. In its performance under this AGREEMENT, RECIPIENT must comply, and must ensure E&E PROJECT compliance, with all PROGRAM requirements including, but not limited to, the GUIDELINES and PROGRAM MANUAL.

B. VTA may, in its sole discretion, make changes to the GUIDELINES and/or the PROGRAM MANUAL at any time. If VTA makes such changes, VTA will notify RECIPIENT within a reasonable time of such changes.

13. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between VTA and RECIPIENT relating to the subject matter hereof. This AGREEMENT supersedes any and all other AGREEMENT(s) that may have existed between the PARTIES, whether oral or written. This AGREEMENT is binding upon each PARTY, their legal representatives, and successors for the duration of the AGREEMENT.

14. AMENDMENT

Rev 05.31.24 Page 8 of 18
No alteration or variation of the terms of this AGREEMENT will be valid unless made in writing and signed by both of the PARTIES hereto, and no oral understanding or AGREEMENT not incorporated herein will be binding on any of the PARTIES hereto.

15. NOTICES / AUTHORIZED REPRESENTATIVES
A. Notices. Any notice which may be required under this AGREEMENT (i) must be in writing, (ii) will be effective when received, and (iii) must be given by personal service or certified mail the other PARTY’S AUTHORIZED REPRESENTATIVE at the addresses set forth below, or to such other address that may be specified in writing by a PARTY.

B. Authorized Representatives.

VTA:

Marcella Rensi
Deputy Director, Programming and Grants
Santa Clara Valley Transportation Authority
3331 N First Street
San Jose, CA 95134
Email: [email protected]

RECIPIENT:

Peter Pirnejad
City Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
[email protected]
Written notification to the other PARTY must be provided, in advance, for changes in the name or address of the individuals identified above.

The individual identified above for RECIPIENT is RECIPIENT’s BIKE/PED E&E PROGRAM Liaison (“LIAISON”). The LIAISON shall be (i) the liaison to VTA pertaining to implementation of this AGREEMENT and (ii) the contact for information about the BIKE/PED E&E PROGRAM and E&E PROJECTS.

16. GENERAL TERMS AND CONDITIONS
A. Representation of Authority. Each PARTY to this AGREEMENT represents and warrants that each person whose signature appears hereon has been duly authorized and has the full authority to execute this AGREEMENT on behalf of the entity that is a PARTY to this AGREEMENT.

B. No Waiver. The failure of either PARTY to insist upon the strict performance of any of the terms, covenant, and conditions of this AGREEMENT will not be deemed a waiver of any right or remedy that either PARTY may have, and will not be deemed a waiver of either PARTY’s right to require strict performance of all of the terms, covenants, and conditions hereunder.

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C. Dispute Resolution. If a question or allegation arises regarding (i) interpretation of this AGREEMENT or its performance, or (ii) the alleged failure of a PARTY to perform, the PARTY raising the question or making the allegation must give written notice thereof to the other PARTY. The PARTIES must promptly meet in an effort to resolve the issues raised. If the PARTIES fail to resolve the issues raised, alternative forms of dispute resolution, including mediation, may be pursued by mutual agreement. It is the intent of the PARTIES to avoid litigation as a method of dispute resolution to the greatest extent possible.

D. Severability. If any of the provisions of this AGREEMENT (or portions or applications thereof) are held to be unenforceable or invalid by any court of competent jurisdiction, VTA and RECIPIENT shall negotiate an equitable adjustment in the provisions this AGREEMENT with a view toward effecting the purpose of this AGREEMENT, and the validity and enforceability of the remaining provisions or portions or applications thereof will not be affected thereby.

E. Governing Law. The laws of the State of California will govern this AGREEMENT, as well as any claim that might arise between RECIPIENT and VTA, without regard to conflict of law provisions.

F. Venue. Any lawsuit or legal action arising from this AGREEMENT must be commenced and prosecuted in the courts of Santa Clara County, California. RECIPIENT agrees to submit to the personal jurisdiction of the courts located in Santa Clara County, California for the purpose of litigating all such claims.

G. Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, studies, memoranda, and other documents: (i) assembled for; (ii) prepared by or for; (iii) in the process of being assembled or prepared by or for; or (iv) furnished to VTA or RECIPIENT under this AGREEMENT are the joint property of all PARTIES. Each PARTY is entitled to copies and access to these materials during the progress of the BIKE/PED E&E PROGRAM and upon completion or termination of this AGREEMENT. All PARTIES may retain a copy of all material produced under this AGREEMENT for use in their general activities.

H. Attribution to VTA. RECIPIENT must include attribution to VTA that indicates part of the work was funded by Program Funds. This provision applies to any project or publication that was funded in part or in whole by Program Funds. Acceptable forms of attribution include 2016 MEASURE B’s branding on E&E PROJECT-related documents, public information materials, and any other applicable documents. VTA will provide Program branding to RECIPIENT.

I. Non-discrimination. The PARTIES and any contractors performing services on behalf of the PARTIES (“CONTRACTORS”) will not unlawfully discriminate or permit discrimination, harass, or allow harassment against any person or group of persons because of race, color, religious creed, national origin, ancestry, age (over 40), sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy or childbirth (including related conditions), medical condition (including cancer), mental disability, physical disability (including HIV and AIDS), genetic information, or military and veteran’s status, or in any manner prohibited by federal, state, or local laws. In addition, the PARTIES and CONTRACTORS must not unlawfully deny any of their employees family care leave or discriminate against such employees on the basis of having to use family care leave. The PARTIES and CONTRACTORS must ensure that the evaluation and treatment of their employees and applicants for employment is free of such discrimination and harassment.

Rev 05.31.24 Page 10 of 18
J. Relationship of the PARTIES. It is understood that this is an AGREEMENT by and between independent parties and does not create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship other than that of independent contractor.

K. Execution in Counterparts / Electronic Signature. This AGREEMENT may be executed in one or more counterparts, each of which will be deemed an original but all of which will constitute one and the same instrument. An electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature.

The term “electronic copy of a signed contract” refers to a writing as set forth in Evidence Code Paragraph 1550. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by each of the Parties.

Signatures of PARTIES on following page.

Rev 05.31.24 Page 11 of 18
IN WITNESS WHEREOF, VTA and COUNTY have caused their undersigned, duly authorized signatories to execute this AGREEMENT on the dates set forth below.

Santa Clara Valley RECIPIENT
Transportation Authority
Carolyn M. Gonot Peter Pirnejad
General Manager/CEO City Manager
Date Date
Approved as to Form Approve as to Form
Name
VTA Legal
Steve Mattas
Recipient Legal
Date Date

Rev 05.31.24 Page 12 of 18

ATTACHMENT A
Example Evaluation Requirement Metrics
Evaluation metrics include, but are not limited to, the ones used below. • Project reach - A metric measuring the total number of people or entities that participated in the activity or received a physical item provided by the program. o Hypothetical Example: Online media safety campaign had 10,000 unique views, resulting in 2,000 people taking the “I will drive, walk, and bike safely and responsibly” pledge. • Mode shift - A metric measuring the change in the number or percentage of people who replaced another mode of transportation with walking or biking. o Hypothetical Example: At the end of the school year, 200 bicycles were counted in the bike cage, an increase of 20% over the number of bicycles counted at the beginning of the year.
• Behavior change - A metric measuring the change in the number or percentage of people who changed their travel habits, including but not limited to frequency of walking or biking. o Hypothetical Example: Individualized marketing packets were provided to 1,200 households. 200 households requested additional information. Before and after surveys showed that 5% of households that requested additional information switched to biking, walking, or taking transit more.
• Safety improvements – A metric measuring the change in risky/safe behavior or the change in crashes.
o Hypothetical Example: After the crosswalk sting, motorists were observed yielding to pedestrians 8 out of 10 times, an increase of 10% over the yielding rate before the crosswalk sting. However, these rates decreased over time, suggesting that continued events or infrastructure changes are needed to permanently improve driver behavior. • Community Engagement – A metric measuring the number or percentage of people who become involved in a program on an ongoing basis.
o Hypothetical Example: At the end of five Train the Trainer events, of the 25 trainees, ten agree to lead Safe Routes to School activities at their schools.

Rev 05.31.24 Page 13 of 18

ATTATCHMENT B

LOW POP CITES ALLOCATION SCHEDULE
Cities that would receive less than $10,000 as a result of the allocation calculations are instead allocated $10,000 minimum per fiscal year. The minimum $10,000 allocation will continue through fiscal year 2028. Following fiscal year 2028, the minimum allocated to LOW POP CITIES will increase every biennial budget cycle.

The allocation schedule starting FY 2028 is as follows:

Fiscal Year (FY) Allocation Amount to LOW POP CITIES
FY 2028 $12,000
FY 2029 $12,000
FY 2030 $12,000
FY 2031 $12,000
FY 2032 $12,000
FY 2033 $12,000
FY 2034 $14,000
FY 2035 $14,000
FY 2036 $14,000
FY 2037 $14,000
FY 2038 $14,000
FY 2039 $14,000
FY 2040 $16,000
FY 2041 $16,000
FY 2042 $16,000
FY 2043 $16,000
FY 2044 $16,000
FY 2045 $16,000
FY 2046 $18,000
FY 2047 $18,000

Rev 05.31.24 Page 14 of 18

ATTACHMENT C

INSURANCE REQUIREMENTS
CONTRACTOR’S ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS BELOW. IT IS

HIGHLY RECOMMENDED THAT CONTRACTOR CONFER WITH THEIR INSURANCE CARRIERS OR

BROKERS IN ADVANCE OF PROPOSAL SUBMISSION TO DETERMINE THE AVAILABILITY OF INSURANCE CERTIFICATES AND ENDORSEMENTS REQUIRED BY THIS CONTRACT.

INSURANCE
Without limiting Contractor’s obligation to indemnify and hold harmless VTA, Contractor must procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, or employees, or subcontractors. The cost of such insurance must be included in Contract price. In the event of any material change in the Contract Scope of Services, VTA reserves the right to change the insurance requirements set forth herein. Contractor must furnish complete copies of all insurance policies, within three (3) business days of any request for such by VTA.

A. Liability and Workers’ Compensation Insurance

1. Minimum Scope of Coverage
Coverage must be at least as broad as:
a. Insurance Services Office General Liability coverage (“occurrence” form CG 0001). General Liability insurance written on a “claims made” basis is not acceptable. b. Insurance Services Office Business Auto Coverage, Insurance Services Office form number CA 0001, covering Automobile Liability, code 1 “any auto.” Auto Liability written on a “claimsmade” basis is not acceptable. c. Workers’ Compensation insurance as required by the Labor Code of the State of California, and Employer’s Liability insurance.
d. Professional Liability, including limited contractual liability coverage, covering liability arising out of any negligent act, error, mistake or omission in the performance of Contractor’s services under this Contract. This coverage must be continuously maintained for a minimum of two (2) years following completion of this Contract. This coverage may be written on a “claims made” basis, if so, please see special provisions in Section B.

2. Minimum Limits of Insurance
Contractor must maintain limits no less than:

Rev 05.31.24 Page 15 of 18
a. General Liability (including Umbrella/Excess insurance): $2,000,000 limit per occurrence for bodily injury, personal injury, and property damage. If a General Liability or other form with a general aggregate limit is used, either the general aggregate limit must apply separately to this project/location or the general aggregate limit must be twice the required occurrence limit. This requirement may be satisfied by a combination of General Liability insurance with Excess or Umbrella policies, but in no event may the General Liability primary policy limit per occurrence be less than $2,000,000, unless Umbrella/Excess policies feature inception and expiration dates concurrent with the underlying policy, “Follow Form” coverage, and a “Drop Down”.
b. Automobile Liability $1,000,000 limit per accident for bodily injury and property damage. c. Workers’ Compensation and Employer’s Liability: Statutory Workers’ Compensation limits and Employer’s Liability limits of $1,000,000 per accident. d. Professional Liability: $2,000,000 each occurrence/aggregate minimum limit per claim.

This requirement may be satisfied by a combination of Professional Liability insurance with Excess or Umbrella policies, but in no event may the Professional Liability primary policy limit per occurrence be less than $2,000,000, unless Umbrella/Excess policies feature inception and expiration dates concurrent with the underlying policy, “Follow Form” coverage, and a “Drop Down” provision.

3. Self-Insured Retention
The certificate of insurance must disclose the actual amount of any deductible or self-insured retention, or lack thereof, for all coverages required herein. Any self-insured retention or deductible in excess of $50,000 ($100,000 if Contractor is a publicly-traded company) must be declared to and approved by VTA. If Contractor is a governmental authority such as a state, municipality or special district, self-insurance is permitted. To apply for approval for a level of retention or deductible in excess of $50,000, Contractor must provide a current financial report including balance sheets and income statements for the past three years, so that VTA can assess Contractor’s ability to pay claims falling within the self-insured retention or deductible.

Upon review of the financial report, if deemed necessary by VTA in its sole discretion, VTA may elect one of the following options: to accept the existing self-insured retention or deductible; require the insurer to reduce or eliminate the self-insured retention or deductible as respects VTA, its directors, officers, officials, employees and volunteers; or to require Contractor to procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Applicable costs resulting therefrom will be borne solely by Contractor. Contractor may request execution of a nondisclosure agreement prior to submission of financial reports.

B. Claims Made Provisions (not applicable to General Liability or Automobile Liability) Claims-made coverage is never acceptable for General Liability or Auto Liability. Claims-made may be considered for Professional, Environmental/Pollution, or Cyber Liability. If coverage is written on a claims-made basis, the Certificate of Insurance must clearly state so. In addition to all other coverage requirements, such policy must provide that:

Rev 05.31.24 Page 16 of 18

1. The policy must be in effect as of the date of this Contract and the retroactive date must be no later than the date of this Contract.

2. If any policy is not renewed or the retroactive date of such policy is to be changed, Contractor must obtain or cause to be obtained the broadest extended reporting period coverage available in the commercial insurance market. This extended reporting provision must cover at least two (2) years.

3. No prior acts exclusion may be added to the policy during the contract period.

4. The policy allows for reporting of circumstances or incidents that might give rise to future claims.

C. Other Provisions
The policies must contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability
a. VTA, its directors, officers, officials, employees and volunteers are to be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor, including VTA’s general supervision of Contractor; products and completed operations of Contractor and its subcontractors; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage must contain no special limitations on the scope of protection afforded to VTA, its directors, officers, officials, employees, or volunteers. Additional Insured endorsements must provide coverage at least as broad as afforded by the combination of ISO CG 20 10 10 01 and CG 20 37 10 01.
b. Any failure to comply with reporting provisions of the policies may not affect coverage provided to VTA, its directors, officers, officials, employees, or volunteers. c. Contractor’s insurance must apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. d. The General Liability General Aggregate limit must apply per project, not per policy. e. The General Liability policy must be endorsed to remove the exclusion for railroad liabilities, with coverage at least as broad as afforded by ISO CG 24 17.

2. All Coverages
a. The insurer must agree to waive all rights of subrogation against VTA, its directors, officers, officials, employees, and volunteers for losses arising from work performed by Contractor and its subcontractors for VTA.

Rev 05.31.24 Page 17 of 18
b. Contractor’s insurance coverage must be primary insurance as respects VTA, its directors, officers, officials, employees, and volunteers. Self-insurance or insurance that may be maintained by VTA, its directors, officers, officials, employees, or volunteers may apply only as excess to Contractor’s insurance. Contractor’s insurance must not seek contribution from VTA’s insurance program.

3. Other Insurance Provisions
a. The Certificate must disclose the actual amount of the Deductible or Self-Insured Retention
b. If any coverage forms or endorsements required by this Contract are updated by their publishers, whether they be the insurance carrier(s), the Insurance Services office, or the American Association of Insurance Services, during the duration of this Contract, VTA reserves the rights to require Contractor to procure said coverage forms or endorsements using the updated versions upon the next renewal cycle.

D. Acceptability of Insurers
Insurance and bonds must be placed with insurers with an A.M. Best’s rating of no less than A VII (financial strength rating of no less than A and financial size category of no less than VII), unless specific prior written approval has been granted by VTA.

E. Certificates of Insurance
Contractor must furnish VTA with a Certificate of Insurance. The certificates for each insurance policy are to be signed by an authorized representative of that insurer. The certificates must be issued on a standard ACORD Form. The contractor must instruct their insurance broker/agent to submit all insurance certificates and required notices electronically in PDF format to [email protected]. All endorsements must be attached to the ACORD certificate in a single PDF document.

The certificates must (1) identify the insurers, the types of insurance, the insurance limits, the SIRs/deductibles or lack thereof and the policy term, (2) include copies of all the actual policy endorsements required herewith, and (3) in the “Certificate Holder” box include:

Santa Clara Valley Transportation Authority (“VTA”)
3331 North First Street
San Jose, CA 95134-1906
In the Description of Operations/Locations/Vehicles/Special Items Box, the VTA Contract number must appear, the list of policies scheduled as underlying on the Umbrella/Excess policy must be listed, Certificate Holder must be named as additional insured, and Waiver of Subrogation must be indicated as endorsed to all policies as stated in the Contract Documents.

Rev 05.31.24 Page 18 of 18
It is a condition precedent to award of this Contract that all insurance certificates and endorsements be received and approved by VTA before Contract execution. No work may be performed until insurance is in full compliance. VTA reserves the rights to require complete, certified copies of all required insurance policies, at any time.

If Contractor receives notice that any of the insurance policies required by this Exhibit may be cancelled or coverage reduced for any reason whatsoever, Contractor must immediately provide written notice to VTA that such insurance policy required by this Exhibit is canceled or coverage is reduced.

F. Maintenance of Insurance
If Contractor fails to maintain insurance as required herein, VTA, at its option, may suspend payment for work performed and/or may order Contractor to suspend work at Contractor’s expense until a new policy of insurance is in effect.

Ed. Rev. 10-1-19

ITEM 7H, ATTACHMENT 4
2016 Measure B Bicycle & Pedestrian Education & Encouragement Program of Projects Town of Los Altos Hills
Fiscal Year: July 1, 2023 – June 30, 2024
Instruction:

1. Fill out this form in Microsoft Word. Make sure you indicate the agency and fiscal year above.

2. Submit a draft to VTA for review and approval.

3. After approval, go to “file” and “Save as” to save this file as PDF. Please do not print to PDF because it will not preserve the document accessibility.

Any attachments to this document should be made accessible and have optical character recognition.

4. Submit the final version in PDF to VTA as official submittal. Due date is October 1st of every year.

Project Title Project Activities Description Project
Locations
Frequency Project Goals* Proposed
Evaluation
Metrics*
Example:

Online media safety
campaign
• Develop clear and direct campaign
slogans, and design marketing
materials.
• Advertise campaign through online
articles and news.

Online Annually • Increase awareness of the
responsibilities of pedestrians,
bicyclists and motorist and
improve behaviors.

Project reach:
number of
people taking
the pledge
Pathways Maps • Print out Pathways Maps for Town
residents to purchase. Update Town
Maps on a semi-annual basis.

Town Hall Every
3 to 5 years
• Update Pathway Maps to
include new pathways.
• Provide residents with
information on walkways and
promote walking.

Map
purchases
SRTS Mobile App
http://www.SchoolRoutes.org
• Work with traffic consultant to add
routes to mobile app for Los Altos
Hills for Safe Routes to Schools.

Online Once • Provide students & parents
SRTS information.
• Promote walking.
• Promote safety when
walking/biking to school.

Mobile app
downloads
LAH School Zone Messaging
Gardner Bullis Elementary
• Replace old vehicle speed feedback
signs.
25890 Fremont
Rd, Los Altos
Hills
Once,
As Needed
• Replace old vehicle speed
feedback signs near school.

Driver speed
observation

2 SR25 Campaign Program • Create banners with local PTA and School Reps. Use local paper ads,
social media. Hand out education
materials.

Gardner Bullis
Elementary
Once • Host event with local
elementary school to promote
safety.

Student &
school
feedback
Los Altos Hills Town Bicycle
Riding Event – Pilot
• Host Fall Town event for a
community bike ride. Hand out
helmets and pathway maps.

Town Hall
Fremont Rd.

Annual • Host event to promote
community bicycling.
• Hand out helmets and pathway
maps.
• Promote biking.
• Provide information.

Number of
helmets given
out, pathway
maps given
out,
participants.

Town Pathways Annual Walk • Hand out Pathways Maps. Work with the Pathways Committee to create a
walking route for residents to walk
on New Year’s Day. Pass out
Pathways Maps, teach residents
about network of paths, encourage
residents to walk new locations and
learn new paths.

Town Hall
TBD
Annual • Coordinate with the Pathways
Committee to walk along
pathways route.
• Promote walking.
• Provide information to
residents on pathway network.

Number of
participants,
pathway maps
given out.

Town’s Pathway Run • Hand out Pathways Maps. Encourage
residents to sign up for Pathways
Run.

TBD Annual • Coordinate with the Pathways
Committee to walk along
pathways route.
• Promote walking.
• Provide information to
residents on pathway network.

Number of
participants,
pathway maps
given out.

School Assembly on Bike
Safety
• Organize a speaker to teach students
about bike safety
Gardner Bullis
Elementary,
Pinewood School
TBD • Teach bike safety habits and
rules.

Project Reach
Bike Rack Installation • Make is more accessible to bike to locations and can lock/ leave bike in
safe area
TBD Once • Increases ability to bike to
more locations.

Bike rack
utilization
Bike to Work Day • Event for residents and Town Staff to bicycle to work day.

N/A Annual • Encourages residents and Town
Staff to bicycle to work and to
utilize biking more.

Number of
participants
Bike Valet for Town Events • For various Town community events, have bike valet services available to
encourage biking
TBD TBD • Encourages residents to bicycle
and utilize other methods of
transportation.

Number of
participants

3 Touch a Truck Event • Provide bicycle safety gear for kids and residents throughout the Town
at a Town Event.

TBD Annual • Encourages residents to bicycle
and utilize other methods of
transportation.

Number of
participants
and safety
gear given out
Trick or Treat Event • Provide safety gear for kids and residents throughout the Town at a
Town Event.

Town Hall Annual • Encourages residents to bicycle
and utilize other methods of
transportation.

Number of
participants
and safety
gear given out
Hoppin’ Hounds Event • Provide safety gear for kids and residents throughout the Town at a
Town Event.

WestWind Barn Annual • Encourages residents to bicycle
and utilize other methods of
transportation.

Number of
participants
and safety
gear given out
LAH Wellness Walks • Town Staff performs wellness walks every year through the Town’s
Pathways
• Provide safety gear
Town Pathways Annual • Encourages Staff to bicycle and
utilize other methods of
transportation.

Number of
participants
and safety
gear given out
*Note: Project sponsors must identify at least one primary goal and one proposed evaluation metric.

ITEM 7I
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE 2024

PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENT
PROJECT TO O’GRADY PAVING, INC.

FROM: WooJae Kim, Public Works Director
John Chau, Associate Engineer
APPROVED: Peter Pirnejad, City Manager

RECOMMENDATION: That the City Council adopt a resolution (Attachment 1) to:

1. Award a construction contract for the 2024 Pavement Rehabilitation and Drainage Improvement Project to O’Grady Paving, Inc. for $1,227,239.

2. Approve a project contingency fund of $120,000 and authorize the Public Works Director to approve potential contract change orders within the said amount.

BACKGROUND:

As adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025-2026, the Annual Road Rehabilitation Program is an ongoing capital program for street maintenance and improvements for safety and functionality. The annual Pavement Rehabilitation and Drainage Improvement projects are funded through this capital program. Funding sources for the annual program include State Gas Tax, Senate Bill 1 (Road Repair and Accountability Act of 2017) Funds, Vehicle Registration Fees, Drainage In-lieu Fees, Street Encroachment Fees, Measure B (Local Streets and Roads) Fund, and General Fund.

The annual pavement rehabilitation projects involve various types of operations including street resurfacing or microsurfacing with the intent to extend the pavement service life and prevent the need for more costly reconstruction of streets. Street resurfacing typically involves spreading a two-inch layer of asphalt over the existing surface every 15 to 20 years. Microsurfacing involves applying a thin coat of liquid asphalt and fine aggregate mixture to the surface at approximately five-to-eight-year intervals while the structural integrity of the street is intact. For either method, localized failures of the existing pavement surface are repaired prior to spreading asphalt or microsurfacing. Streets are selected each year based on condition, maintenance history, and timing of other improvements such as underground utility installation.

On May 16, 2024, the City Council approve t h e Plans and Specifications for t h e 2024 Pavement Rehabilitation and Drainage Improvement Project and authorize staff to advertise the project for a formal bid.

Staff Report to City Council Page 2
2024 Pavement Rehabilitation and Storm Drain Improvement Award July 18, 2024
DISCUSSION:

Approximately 4.5 miles of road pavement are included for this year’s pavement rehabilitation and drainage improvement project. Below is the list of street segments and type of treatment for each street.

Street From To Length
(Feet) Type of Work
Anacapa Drive Viscaino Road Ascension Drive 1,300 Microsurfacing with Cracks seal and Digouts
Edith Avenue Fremont Road Town Limit 500 Microsurfacing with Cracks seal Elena Road La Barranca Road Vinedo Lane 5,884 Microsurfacing with Cracks seal and Digouts
Esperanza Drive Concepcion Road Esperanza Drive 2,674 Microsurfacing with Cracks seal and Digouts
Fremont Road Manuella Road Miranda Road 1,300 Microsurfacing with Cracks seal Kingsley Avenue Altadena Drive End 838 2" AC Overlay and Digouts Mora Heights
Way Mora Glen Drive End 480 2" AC Overlay and Digouts
La Cresta Drive Nina Place Viscaino Road N/A AC Dike Remove and Replace Moody Road Altamont Road Murietta Lane 5,710 Microsurfacing with Cracks seal and Digouts
Purissima Road Concepcion Road Robleda Road N/A 6" Digouts (localized repairs) Stonebrook
Drive Kate Drive Oak Knoll Circle N/A 6" Digouts (localized repairs) Taaffe Road Dezahara Way Altamont Road 370 2" AC Overlay and Digouts Twin Oaks Court Arastradero Road End 125 Microsurfacing with Cracks seal Viscaino Road Concepcion Road Purissima Road 3,456 Microsurfacing with Cracks seal and Digouts
Weston Drive Fremont Road End 891 Microsurfacing with Cracks seal and Digouts

Total 23,528

4.5 Miles

On May 29 and June 5, 2024, the Town advertised the “Notice to Bidders” for the 2024 Pavement Rehabilitation and Drainage Improvement Project in the Los Altos Crier. In addition to the advertisements, staff posted the project on the Town’s website and sent the “Notice to Bidders” to several Builders Exchange in the Bay Area and potential contractors.

On June 20, 2024, the Town received one bid for the project from O’Grady Paving, Inc. in an amount of $1,227,238.50. The bid from O’Grady Paving, Inc. is approximately 3% lower than the engineer’s estimate. O’Grady Paving has in the past completed several pavement projects in the Town.

Staff Report to City Council Page 3
2024 Pavement Rehabilitation and Storm Drain Improvement Award July 18, 2024
Normally, the Town receives multiple bids for the annual pavement rehabilitation project. This year, staff has been informed that paving contractors may be busy with larger pavement projects in other jurisdictions. Staff will continue to strategize ways to solicit multiple bids for the project.

Staff has evaluated the bid from O’Grady Paving and determined it to be a responsive bid. Staff recommends that the City Council award a construction contract to O’Grady Paving for an amount of $1,227,239 and direct the City Manager to execute the contract on behalf of the Town.

Staff also recommends approving a construction budget that includes $120,000 for a contingency fund to address potential unforeseen conditions during construction and authorize the Public Works Director to approve potential contract change orders within the said amount.

Once a construction contract is awarded by Council, staff anticipates the construction to begin in August or September 2024 and be completed in approximately two months.

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) section 15301(c) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024 -2025 CITY COUNCIL WORK PLAN:

This action is identified on the 2024 City Council Work Plan under “Protect and Maintain Infrastructure” Priority for “2024-2025 Street Repair Project”.

FISCAL IMPACT
Below is a breakdown of costs for the 2024 Pavement Rehabilitation and Drainage Improvement Project:

Construction Contract $ 1,227,239
Construction Contingency (~10%) $ 120,000
Inspection Services $ 50,000
Testing Services $ 30,000
Total Estimated Contract $ 1,427,239
Sufficient funds are available in the FY2024-25 Annual Pavement Rehabilitation Program and prior appropriation for the project.
 FY2024-25 Pavement Rehabilitation Program budget $1,375,000  Prior Appropriation $91,320

Total available funds $1,466,320

Staff Report to City Council Page 4
2024 Pavement Rehabilitation and Storm Drain Improvement Award July 18, 2024

ATTACHMENT

1. Resolution

RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS AWARDING A CONSTRUCTION CONTRACT FOR THE 2024 PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENT PROJECT TO O’GRADY PAVING, INC
WHEREAS, the Public Works Director of the Town of Los Altos Hills did, in open session, duly examine and consider the one bid received for the construction of the 2024 Pavement Rehabilitation and Drainage Improvement Project; and
WHEREAS, the Public Works Director recommends that the construction contract for said project be awarded to O’Grady Paving, Inc., a responsive bidder, for an amount of $1,227,239, which is three percent less than the engineer’s estimate.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. The City Manager is hereby authorized and directed to execute a construction contract with O’Grady Paving, Inc. for an amount of $1,227,239 on behalf of the Town of Los Altos Hills.

2. The contingency fund of $120,000 is approved for the project, and the Public Works Director is hereby authorized to approve potential contract change orders within the said amount.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 18th day of July 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Stanley Mok, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk
ITEM 7I, ATTACHMENT 1

ITEM 7J
TOWN OF LOS ALTOS HILLS July 18, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION REJECTING ALL BIDS RECEIVED FOR THE

MATADERO CREEK RESTORATION AND BANK STABILIZATION

PROJECT AND APPROVING FIRST AMENDMENT TO THE

CONSULTANT SERVICES AGREEMENT WITH ENGEO FOR

ADDITIONAL SERVICES
FROM: WooJae Kim, Public Works Director WK
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council adopt a resolution (Attachment 1):

1. Reject all bids received for the Matadero Creek Restoration and Bank Stabilization Project.

2. Approving the First Amendment (Attachment 2) to the consultant services agreement with ENGEO for additional services related to regulatory agencies permitting and updates to the Plans and Specifications for a rebid.

BACKGROUND
In 2009, Matadero Creek eroded a section of the embankment adjacent to the southbound lane of Page Mill Road. The location is approximately one-quarter mile west of Interstate 280, just south of Berry Hill Court, and downstream of the Matadero Creek bridge crossing.

This section of Page Mill Road is located within the California Department of Transportation (Caltrans) right-of-way, which the Town has maintenance responsibilities due to the “Freeway Maintenance Agreement” executed in 1970.

The Matadero Creek Restoration and Bank Stabilization project includes stabilizing the creek bank by installing a new 74-foot-long soldier pile wall with thirteen piles, 36-inch in diameter, drilled along the western edge of Page Mill Road. The project also includes grading and installing riprap along the creek bed to restore the flow channel of the creek downstream of the Matadero Creek bridge crossing. Additionally, the project involves removing and replacing the existing guardrail and adding new portions of guardrail to replace the existing K-rail along the Page Mill Road right-of-way.

The Matadero Creek Erosion Repair has been approved in the Town’s Capital Budget since FY2013-14. In 2014, the Town entered into a consultant services agreement with ENGEO to provide engineering design, facilitate regulatory permit requirements, and coordinate with Caltrans.

Staff Report to City Council Page 2
Matadero Creek Restoration & Bank Stabilization – Reject Bids July 18, 2024
On May 16, 2024, the City Council approved the Plans and Specifications for both the Matadero Creek Restoration and Bank Stabilization and Offsite Mitigation Planting and Fencing Projects and authorize staff to advertise for formal bids.

DISCUSSION
For the Matadero Creek Restoration and Bank Stabilization Project, a Notice to Bidders was published twice in the Los Altos Town Crier on June 22 and 29 and posted on the Town's website. Staff sent the Notice to Bidders to the Builders Exchanges, covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area.

At the pre-bid meeting held on May 11, contractors raised concerns regarding the long procurement lead time for precast concrete lagging specified for the soldier pile retaining wall system. Contractors cited that procurement of concrete lagging within the project duration and limited window for construction in the creek (April 15 to October 31) as permitted by the regulatory agencies would not be possible.

ENGEO confirmed and validated this information, and staff issued a bid addendum to replace concrete laggings with timber laggings. According to ENGEO, timber lagging would have a life cycle expectancy of approximately 50 plus years, while concrete lagging would last 75 plus years. Timber lagging would be easier to maintain and replace as needed. Timber lagging would also be a cost savings to the project. Both timber and concrete lagging materials are approved and accepted materials by Caltrans and regulatory agencies for the creek.

On July 2, the Town received bids from four contractors, ranging from $762,523 and $1,032,640. The bid summary is included as Attachment 3. The lowest bid is 21% higher than the Engineer’s Estimate of $632,180. There was a significant saving from switching to timber lagging (approximately $170k lower than concrete lagging); however, other bid items are substantially higher than the Engineer’s Estimate. The lowest bid items for traffic control, cofferdams, and earthwork are at least 95% more than estimates.

On July 8, the Town received a bid protest (Attachment 4) from Brannon Corporation, the second lowest bidder, regarding the lowest bid from Michael Glynn Construction Services, Inc. The protest claims are related to the following issues:

1. Michael Glynn Construction Services failed to attach a corporate seal to the Bidder’s Bond and Non-Collusion affidavit.

2. Bidder’s Bond from Michael Glynn had a bid opening date of June 26, instead of the new bid opening date of July 2.

3. Bidder failed to use the State of California Acknowledgement form provided in the specifications, instead used a form from the bonding company.

Staff Report to City Council Page 3
Matadero Creek Restoration & Bank Stabilization – Reject Bids July 18, 2024
The City Attorney has reviewed the bid protest and determined that the issues raised are minor irregularities that do not warrant rejection of the apparent lowest bid from Michael Glynn Construction Services, especially because they do not create any unfair competitive advantage to the bidder and does not affect the bid price.

Recommendation to Reject All Bids
The apparent lowest bid being $762,523, the project is $130,343 above the Engineer’s Estimate. With approximately 10% required for contingency fund for potential change orders, the construction budget needed would be around $840,000. A minimum of $100,000 in additional CIP/General Fund would be needed for the project.

After evaluating the bids, ENGEO stated that there may be room for value engineering to better define or quantify certain design elements (earthwork and cofferdam) to reduce the overall construction cost.

High bids can also be attributed to the timing of the bid. Summertime is normally the busiest period for contractors, and many have projects lined up for the year by this time.

According to the 2024 construction market outlook report from the Associated General Contractors (AGC) of America, no slowdown in public sector infrastructure spending is anticipated for 2024. There could be benefits to rebidding the project earlier in 2025 and receiving more cost-effective and competitive bids.

Staff is recommending the City Council to reject all bids for staff to thoroughly reevaluate and update the Plans and Specifications for rebid by spring 2025. Before the project is rebid, staff would return to Council with the updated Plans and Specifications for an approval and authorization to rebid.

First Amendment to ENGEO’s Consultant Services Agreement With rebidding the Matadero Creek Restoration and Bank Stabilization Project in 2025, there would be additional costs associated for ENGEO. Per ENGEO’s additional services proposal, attached to the First Amendment in Attachment 2, the cost to update the Plans and Specifications for a rebid would be $30,000 (Task 2 in the Proposal). In addition, ENGEO has incurred $70,700 in additional costs (Task 1) over the original agreement amount of $199,800, related to onsite and offsite mitigation measures and securing approvals from regulatory agencies for the past ten years. For Tasks 1 and 2, the First Amendment to ENGEO’s consultant services agreement would be required to add scope and increase the agreement amount by $100,700.

For both the bank stabilization and offsite mitigation projects, ENGEO also submitted a proposal for the construction management services for $112,500 to include contract administration, management of construction activities, inspection and testing services, biological monitoring, and nesting surveys. Additional services to monitor and report on the mitigation measures for ten years would be required per the condition of the State Water

Staff Report to City Council Page 4
Matadero Creek Restoration & Bank Stabilization – Reject Bids July 18, 2024
Board. ENGEO’s cost for the monitoring services for three years would be $30,000. Staff plans to reevaluate the proposals for construction management and mitigation monitoring services at the time of construction contract awards.

Below is an updated cost projection for the Matadero Creek Erosion Repair project:

Cost Items Cost
ENGEO Original Design Agreement (Fully Expended) $ 199,800 First Amendment to ENGEO Agreement $ 100,700
Construction Management Services (future amendment) $ 112,500 Post-Construction Monitoring (future amendment) $ 30,000 Matadero Creek Restoration and Bank Stabilization (including contingency)
$ 750,000
Matadero Creek Restoration Offsite Mitigation and Fencing Project at Byrne Preserve
$ 200,000
Total Future Costs (excludes $199,800 for design spent) $ 1,193,200 Current Project Budget
Drainage In-Lieu $ 858,010
CIP/General Fund $ 314,500
Current Budget Total $ 1,172,510
Additional Funds Needed $ 20,690
Depending on the results of bids for onsite and offsite work, additional funds may still be needed for the project. The offsite mitigation work at Byrne Preserve may need to move forward this year as originally scheduled since the plants were already purchased for installation in December 2024.

Once Council rejects all bid, below is the revised project timeline:

Matadero Creek Restoration and Bank Stabilization
Council Authorize Rebid February/March 2025
Open Bids March/April 2025
Council Award Construction Contract April/May 2025
Begin Construction June 2025
Construction Completion August 2025
Offsite Mitigation Planting and Fencing at Byrne Preserve Advertise for Bid Mid-August 2024
Open Bids Mid-September 2024
Council Award Construction Contract October 17, 2024
Begin Construction December 2024
Construction Completion Spring 2025

Staff Report to City Council Page 5
Matadero Creek Restoration & Bank Stabilization – Reject Bids July 18, 2024
Two-Year Plant Establishment Until Spring 2027
End of Ten-Year Mitigation Monitoring 2035

ENVIRONMENTAL REVIEW
In conformance with CEQA requirements, an initial Study/Mitigated Negative Declaration have been prepared for the project. Copies of the Mitigated Negative Declaration were forwarded to State Clearinghouse and a Notice of Intent to adopt a Mitigated Negative Declaration was published in the Town Crier on October 21, 2015. In addition, the Mitigated Negative Declaration was posted on the Town’s website on October 23, 2015.

The notice was submitted to the Santa Clara County Clerk’s Office for a 30-day public review period on October 21, 2015. Based on the Initial Study, staff concluded that the proposed project, as mitigated, will not have a significant effect on the environment. 2024-25 CITY COUNCIL WORK PLAN
This action was identified on the 2024 and 2025 City Council Priorities under “Protect and Maintain Infrastructure” for the construction Matadero Creek Restoration and Bank Stabilization.

FISCAL IMPACT
By rejecting the current bids received, there is sufficient budget in the Capital Improvement Project for the Matadero Creek Restoration Offsite Mitigation Planting and Fencing Projects. Additional funds may be required for the Matadero Creek Restoration and Bank Stabilization Project depending on the outcome of the bid in 2025.

ATTACHMENTS

1. Resolution

2. First Amendment to Consultant Services Agreement with ENGEO (with ENGEO Proposal dated July 9, 2024)

3. Bid Summary

4. Bid Protest from Brannon Corporation

ITEM 7J, ATTACHMENT 1
RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS REJECTING ALL BIDS RECEIVED FOR THE

MATADERO CREEK RESTORATION AND BANK STABILIZATION PROJECT AND

APPROVING THE FIRST AMENDMENT TO THE CONSULTANT SERVICES

AGREEMENT WITH ENGEO FOR ADDITIONAL SERVICES
WHEREAS, on May 16, 2024, the City Council approved the Plans and Specifications for both the Matadero Creek Restoration and Bank Stabilization and Offsite Mitigation Planting and Fencing Projects and authorize staff to advertise for formal bids; and WHEREAS, the Town received bids from four contractors on July 2, 2024, ranging from $762,523 and $1,032,640, which the lowest bid is 21% higher than the Engineer’s Estimate of $632,180; and
WHEREAS, on July 8, the Town received a bid protest from Brannon Corporation, the second lowest bidder, regarding the lowest bid from Michael Glynn Construction Services, Inc.; and WHEREAS, the City Attorney has reviewed the bid protest and determined that the issues raised are minor irregularities that do not warrant rejection of the apparent lowest bid from Michael Glynn Construction Services, especially because they do not create any unfair competitive advantage to the bidder and does not affect the bid price; and
WHEREAS, staff is recommending the City Council to reject all bids for staff to reevaluate and update the Plans and Specifications for rebid by spring 2025; and WHEREAS, ENGEO has incurred $70,700 in additional costs over the original agreement amount of $199,800, related to onsite and offsite mitigation measures and securing approvals from regulatory agencies; and
WHEREAS, ENGEO’s cost to update the Plans and Specifications for a rebid would be $30,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. All bids received for the Matadero Creek Restoration and Bank Stabilization Project are rejected, and staff is directed to update the Plans and Specifications for rebid in spring 2025.

2. First Amendment to the consultant services agreement with ENGEO for an amount of $100,700 for additional services is approved, and the City Manager is hereby authorized to execute necessary amendment with ENGEO.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 18
th day of July 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Stanley Q. Mok, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

ITEM 7J, ATTACHMENT 2
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND
ENGEO
THIS AMENDMENT NO. 1 TO THE SERVICES AGREEMENT is made at Los Altos Hills, California, as of ____________, 2024, by and between THE TOWN OF LOS ALTOS HILLS (“Town”), a municipal corporation, and ENGEO. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:

RECITALS
A. On July 16, 2014, Town and Consultant entered that certain Services Agreement (“Agreement”) whereby Consultant agreed to provide engineering design services to the Town for the Matadero Creek Repair. A true and correct copy of the Agreement and its exhibits is attached as Attachment A.

B. Town and Consultant now desire to amend the Agreement.

NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Town and Consultant hereby agree as follows:

1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary.

2. Extension of Contract Term. The Term of Services identified in Section 1.1 of the Agreement is hereby modified as follows: The Agreement shall be terminated with the completion of SCOPE OF WORK of the original Agreement and Amendment No. 1 for Task Items 1 and 2 described in Attachment B or by December 31, 2026, whichever is sooner.

3. Compensation. The compensation specified in Section 2 of the Agreement is hereby modified as follows: The original Agreement compensation sum is $199,800. An additional amount of $100,700 is added to the project per this Amendment No. 1. Town hereby agrees to pay Consultant a sum not to exceed $300,500, notwithstanding any contrary indications that may be contained in the original agreement and the Consultant’s proposal dated July 9, 2024 (Attachment B) to be performed and reimbursed costs incurred under this Agreement.

All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE]

Dated:

TOWN OF LOS ALTOS HILLS ENGEO
By:

Peter Pirnejad, City Manager
By:

Bob Boeche, Principal
Attested:

By:

Arika Birdsong-Miller,
City Clerk

2024 Matadero Creek Bid
Bid Summary
Bid Summary Item Description Unit Estimated Quantity Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 Mobilization And Site Access LS 1 $30,000 30,000.00 $ $29,200.00 $29,200.00 $78,000.00 $78,000.00 $96,000.00 $96,000.00 $100,000.00 $100,000.00 2 Traffic Control And Notification To Residents LS 1 $45,000 45,000.00 $ $88,000.00 $88,000.00 $84,580.00 $84,580.00 $45,000.00 $45,000.00 $222,000.00 $222,000.00 3 Tree Removal EA 14 $14 21,000.00 $ $2,500.00 $35,000.00 $2,055.00 $28,770.00 $2,210.00 $30,940.00 $1,500.00 $21,000.00 4 Tree Protection EA 2 $200 400.00 $ $1,000.00 $2,000.00 $485.00 $970.00 $990.00 $1,980.00 $2,000.00 $4,000.00 5 Clearing, Grubbing And Removal Of Existing K-Rail LS 1 $10,000 10,000.00 $ $17,000.00 $17,000.00 $19,175.00 $19,175.00 $25,520.00 $25,520.00 $40,000.00 $40,000.00 6 Cofferdams (Install And Removal) EA 1 $15,000 15,000.00 $ $35,670.00 $35,670.00 $33,635.00 $33,635.00 $27,875.00 $27,875.00 $100,000.00 $100,000.00 7 Construction Entrances EA 2 $2,000 4,000.00 $ $2,000.00 $4,000.00 $9,200.00 $18,400.00 $3,490.00 $6,980.00 $10,000.00 $20,000.00 8 Removal And Replacement Of Existing Guardrail LF 20 $100 2,000.00 $ $450.00 $9,000.00 $321.00 $6,420.00 $1,820.00 $36,400.00 $1,434.00 $28,680.00 9 Silt Fence And Biological Exclusion Fence LF 200 $40 8,000.00 $ $39.00 $7,800.00 $50.00 $10,000.00 $47.00 $9,400.00 $30.00 $6,000.00 10 Removal Of Existing Sackcrete SF 70 $15 1,050.00 $ $114.00 $7,980.00 $103.00 $7,210.00 $77.00 $5,390.00 $40.00 $2,800.00 11a Earthwork (Remove And Replace) CY 125 $100 12,500.00 $ $700.00 $87,500.00 $344.24 $43,030.00 $198.00 $24,750.00 $200.00 $25,000.00 11b Earthwork (Offhaul) CY 125 $100 12,500.00 $ $755.00 $94,375.00 $78.36 $9,795.00 $197.00 $24,625.00 $250.00 $31,250.00 12 Soldier Pile Wall LF 72 $5,200 384,800.00 $ $2,920.00 $210,240.00 $4,344.00 $312,768.00 $4,598.00 $331,056.00 $4,400.00 $316,800.00 13 Sonotubes LF 215 $10 2,150.00 $ $2.70 $580.50 $43.00 $9,245.00 $86.00 $18,490.00 $90.00 $19,350.00 14 Rock Riprap TON 250 $100 25,000.00 $ $310.00 $77,500.00 $235.00 $58,750.00 $240.00 $60,000.00 $220.00 $55,000.00 15 Erosion Control Seed Mix LBS 4 $300 1,200.00 $ $90.00 $360.00 $102.00 $408.00 $164.00 $656.00 $1,000.00 $4,000.00 16 Erosion Control Fabric SY 318 $10 3,180.00 $ $35.00 $11,130.00 $6.00 $1,908.00 $10.00 $3,180.00 $34.00 $10,812.00 17 Walnut Trees With Mulch And Caging EA 16 $30 480.00 $ $366.00 $5,856.00 $166.00 $2,656.00 $218.00 $3,488.00 $370.00 $5,920.00 18 Willow Pole (1 Gal) EA 43 $100 4,300.00 $ $165.00 $7,095.00 $38.00 $1,634.00 $60.00 $2,580.00 $86.00 $3,698.00 19 Temporary Shoring EA 1 $25,000 25,000.00 $ $9,700.00 $9,700.00 $1.00 $1.00 $60,000.00 $60,000.00 $500.00 $500.00 20 90-Day Maintenance Period LS 1 $20,000 20,000.00 $ $9,600.00 $9,600.00 $14,415.00 $14,415.00 $17,650.00 $17,650.00 $12,200.00 $12,200.00 Total Of Base Bid $ $749,586.50 $741,770.00 $831,960.00 627,560.00 $1,029,010.00 21 Guardrails LF 66 $70 4,620.00 $ $196.00 $12,936.00 $500.00 $33,000.00 $73.00 $4,818.00 $55.00 $3,630.00 Total Of Alternate Bid $ $12,936.00 $33,000.00 632,180.00 $4,818.00 $3,630.00 Total $762,522.50 $774,770.00 $836,778.00 $1,032,640.00 Michael Glynn Construction
Engineer's Estimate Services Brannon Corporation Ground Control Granite Rock Company

10492 Dougherty Avenue, Morgan Hill, CA 95037
PH: 408.294.2910 FX: 408.294.2920
CSLB: 944127
Brannon Corporation Confidential

July 8, 2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, Ca. 94022
Re: Matadero Creek Restoration and Bank Stabilization Project Protest of Bid Submitted by Glynn Construction
Glynn Construction (Glynn) submitted the apparent low bid on the above project with Brannon listed as the apparent 2nd place bidder.

After careful review of the Glynn proposal please accept this letter as a formal protest of the bid submitted by Glynn.

The submitted Glynn proposal is deficient because:

1. Glynn construction failed to attach its corporate Seal to the Bidders Bond or Non-Collusion affidavit rendering these documents invalid.

2. The bidders bond submitted by Glynn is dated 6/26/24 and is not dated with the new bid date of 7/2/24 as stipulated in Addendum # 1 issued as part of the bid documents.

3. Glynn failed to follow the instructions to bidders. Page 92 of the project specifications clearly states, “all bidders shall complete the proposal to the City Council Form which will be submitted under sealed cover and shall be accompanied by a bidder’s bond”. Included in those forms was the State of California Acknowledgment Form. Glynn failed to use that specifically provided form but instead substituted its own bonding companies’ acknowledgement form different from the City furnished form contained in the bid documents thus rendering the submission not in compliance with the specifications.

Based on the above deficiencies Brannon requests that the City deem the Glynn proposal nonresponsive and award the project to the lowest responsive and responsible bidder Brannon Corporation.

Thank you in advance for your consideration.

Brannon Corporation
Keith Dorsa, Senior Project Manager

GEOTECHNICAL

ENVIRONMENTAL

WATER RESOURCES

CONSTRUCTION SERVICES

COASTAL/MARINE GEOTECHNICS
2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com
Project No.

July 9, 2024 11359.000.000
Last Revision July 9, 2024
Mr. WooJae Kim
Public Works Director
Town of Los Altos Hills
26379 W. Fremont Road
Los Altos Hills, CA 94022
Subject: Matadero Creek Bank Stabilization and Restoration Project (Project) Page Mill Road
Los Altos Hills, California

REQUEST FOR CHANGE ORDER
Dear Mr. Kim:

We are pleased to submit this proposal to provide continued professional engineering services for the subject project in Los Altos Hills, California.

PROJECT DESCRIPTION AND BACKGROUND
The project is located approximately ¼ mile south of the Page Mill Road Interstate 280 interchange on the northern side of Page Mill Road. The Project site is immediately downstream of a concrete box culvert that carries Matadero Creek (Creek) under Page Mill Road and is owned in fee title by the California Department of Transportation (Caltrans). The Town of Los Altos maintains the property under an agreement with Caltrans. The project intends to stabilize a portion of Page Mill Road where an emergency project was performed by the Town in 2011 to prevent further erosion of the road into the creek channel. Page Mill Road is a major arterial in the northern portion of Santa Clara County with approximately 20,000 vehicles per day driving over the road.

The project will stabilize the Creek at Page Mill Road by replacing the failing, 15-foot-long-by-70-square-feet sackcrete apron with a new, 93-foot-long-by-1,284-square-feet rock riprap chute and structural wall along the roadway. The intent of the project is to permanently repair the area partially stabilized in the 2011 emergency repair.

The project required the following approvals due to its location in a Caltrans owned right-of-way and working in a major creek system that is regulated by both federal and state agencies.  California Environmental Quality Act (Town of Los Altos Hills)  404 Permit (United States Army Corps of Engineers)
 Section 7 Endangered Species Consultation (United States Fish and Wildlife Service)  401 Water Quality Certification (San Francisco Bay Regional Water Quality Control Board (RWQCB))
 Section 1602 Streambed Alteration Alteration Agreement (California Department of Fish and Wildlife (CDFW))

Town of Los Altos Hills 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024

REQUEST FOR CHANGE ORDER

ENGEO was selected by the Town of Los Altos Hills to perform the permanent design in September 2014. We completed CEQA clearance and submitted applications to the federal and state resource agencies in 2015. We received several rounds of comments from the RWQCB asking us to redesign the project to be less impactful to the creek in 2016. In 2017, we believed that we were close to being fully permitted; however, the RWQCB would not allow us to provide environmental mitigation to creek impacts (i.e., replacement of trees or additional creek floodplains to offset areas where rock was proposed) within the Caltrans right-of-way without a formal deed restriction over the property to maintain the mitigation features into perpetuity.

However, Caltrans does not have a deed restriction process.

In 2018-2019, we worked with Caltrans and the RWQCB to provide some sort of documentation acceptable to both agencies to allow on-site mitigation on Caltrans property. At the end of 2019, Caltrans and the RWQCB could not come to a mutual agreement about an easement or deed restriction that would allow mitigation to be performed within the Caltrans right-of-way.

In 2021, we began working with the Town again to complete the project. We identified several off-site locations to perform environmental mitigations that would be acceptable to the RWQCB.

Due to the slow response on RWQCB, we assisted Town staff in writing a letter to the executive director of the RWQCB stating our frustration with the process. This letter was signed by George Tyson and is dated July 2022. The Town received a response from the executive director in August 2022, and the Town received a permit from the RWQCB in February 2023.

By 2023, with the RWQCB permit secured, the project Caltrans and USACE/USFWS permits had expired and needed to be renewed. Caltrans asked us to update the proposed wall design to 2022 California Building Code standards. CDFW also asked the Town to reapply for a new permit altogether stating that original application materials and studies were too old for them to complete their issuance of a Streambed Alteration Agreement in 2023. In March 2024, we have a renewed USACE/USFWS permit, while Caltrans appears to be imminent, and CDFW issued a draft Streambed Alteration Agreement in June 2024.

As the funds in our 2014 contract are now exhausted, we are asking for a change order to complete permits and design work up to the commencement of construction, forecasted for September 2024. The Town is also requesting ENGEO perform construction management services for the project. We are also proposing to perform post-construction monitoring, as required by the RWQCB for mitigation areas.

SCOPE OF SERVICES
To date, we have billed up to the contract amount of $199,800. We propose the following scope of services based on our experience and discussions with you. In addition to the remaining budget, we are asking for the following.

Task 1: Complete Permitting, Plans, Specifications, and Estimates and Bidding We are requesting a total of $70,700 to complete the plans, specifications, and estimates for the project. The following items have been completed, which were not considered in the original proposal.

Town of Los Altos Hills 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024

REQUEST FOR CHANGE ORDER

1. Additional review from the California Department of Transportation related to the project Encroachment Permit. We updated the wall design to meet current 2022 standards after our 2018 permit expired based on permit delays from the RWQCB. During the bidding phase, the wall was also redesigned to expedite construction this year using more readily available lagging materials. ($15,000)

2. Time spent working with the Town of Los Altos Hills Open Space Committee and Regional Water Quality Control Board on finding a suitable site for off-site mitigation and preparation of an off-site mitigation monitoring plan and deed restrictions. ($35,000)

3. Additional review time associated with renewing the expired USACE permit, which included a new requirement to perform a cultural resources analysis of the site. ($11,000)

4. Additional time spent on completing the CDFW Streambed Alteration Agreement for the project. CDFW required the original biological assessment to be completely updated and the Town to completely reapply for an agreement in early 2023. ($33,000).

5. We set up a contract with Native Coast Nursery in Santa Cruz and have pre-paid to have certain plans at the off-site mitigation area grown in advance so that the contractor is not responsible to obtain the plants after the contract is awarded. This will ensure that the quantity of plants needed for the project is avaiable at the time of construction. ($2,000).

Note in our original proposal that NEPA compliance was not required as originally anticipated, and therefore, approximately $25,300 was not used under the original scope.

Task 2: Update Plans, Specifications, and Estimates and Rebid ($30,000)

1. We understand that based on the original bids received by the Town in July 2024, that the Town would like to re-bid the project and have ENGEO design a guard rail system that can be attached to the soldier pile wall, re-prepare the plans and specs to value engineer the permitted rock slope protection, cofferdams, and grading and to prepare an add alternate with both timber and concrete lagging for the wall structure. ($30,000) Task 3: Construction Management and Testing and Observation during Construction We understand the Town would like us to perform construction management services, testing and observation (T&O), and provide biological monitoring for this project. Biological monitoring will be performed by Live Oak Associates as a subconsultant to ENGEO We propose the following.

1. Attend pre-construction meeting with selected contractor.

2. Provide pre-construction biological surveys per our anticipated Streambed Alteration Agreement from the California Department of Fish and Wildlife

3. Coordinate with Caltrans Inspection Staff.

4. Assume at least ½-time observation of all work associated with the project as soon as work commences.

5. Provide concrete testing of pier structures.

6. Provide on-site biological monitoring for California Red Legged Frog and other species of concern for project agreements with United States Fish and Wildlife Service and the California

Town of Los Altos Hills 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024

REQUEST FOR CHANGE ORDER

Department of Fish and Wildlife.

7. Perform quantity tracking of materials to verify contractor quantities.

8. Discuss performance of contractor work with Town staff before payment for contractor services is rendered.

9. Write a letter to the Town of Los Altos Hills stating that all work has been conducted in conformance with our recommendations.

10. Prepare pre- and post-project documentation in accordance with the 401-water quality certification from the project for the San Francisco Bay Regional Water Quality Control Board.

We assume the heavy construction at the Matadero Creek project site will occur in mid-September and will last approximately 3 weeks. We assume 1 week of construction and planting at the off-site project in Byrne Preserve in December. Lastly, there will be some periodic checks of plant performance during the first year through December 2025. We suggest the following fee based on these assumptions.

1. Pre-construction meetings and coordination with Caltrans inspection staff = $6,000

2. Pre-consturction biological surveys and relocation of rats nests = $20,000

3. Matadero Creek on-site project engineering support – 4 weeks at $9,000/week = $36,000

4. Matedero Creek on-site project biological monitoring = 4 weeks at $7,000 week = $28,000

5. Byrne Preserve off-site project – 1 week at $9,000/week = $9,000

6. Periodic landscape maintenance coordination - $10,000

7. Final Letter for Caltrans = $3,500
Our total estimated fee is $112,500
Task 4: Post-Construction Monitoring
The RWQCB, USACE, and CDFW require post-construction monitoring reports of the off-site mitigation piece to verify that performance is met for on- and off-site plants planted as part of the project. They also require inspection of the rock structures proposed at the on-site location. We suggest setting up a budget of $10,000 per year for the 3- to 5-year portions of the 5-year monitoring period after project completion to cover these reporting items for a total of $30,000.

The Town may opt to perform this monitoring in house.

FEE
We propose to provide the above-described scope of services for the fees itemized in the table below.

TABLE 1: Fee Estimate

TASK SCOPE OF SERVICE FEE
1 Complete Permitting, Plans, Specifications, and Estimates and Bidding $70,700 2 Update Plans, Specifications, and Estimate and Rebid $30,000 3 Construction Management and T&O during Construction $112,500 4 Post-Construction Monitoring (off-site mitigaition) $30,000 TOTAL $243,200
Additional services requested by you that are not outlined in this agreement, such as attendance

Town of Los Altos Hills 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024

REQUEST FOR CHANGE ORDER

at project meetings and preparation of letters, will be charged on a time-and-expense basis.

Please let us know if you would like us to provide an estimate for any additional services.

REQUEST FOR CHANGE ORDER
ENGEO's liability for damage due to professional negligence, acts, errors, omissions, breach of contract and consequential damages will be limited by Client to an amount not to exceed an aggregate limit of one million dollars or ENGEO’s fee, whichever is greater, regardless of the legal theory under which such liability is imposed.

If the above scope of services and fee are acceptable, please issue a change order to our current contract as our authorization to proceed. We can begin our services upon receipt of an executed agreement.

If you have any questions or comments, please contact us.

Sincerely,
ENGEO Incorporated
Jonathan Buck Robert H. Boeche
Associate Principal
jb/jr/rhb/ar

GEOTECHNICAL

ENVIRONMENTAL

WATER RESOURCES

CONSTRUCTION SERVICES

COASTAL/MARINE GEOTECHNICS
2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com
Project No.

March 29, 2024 11359.000.000
Last Revision July 3, 2024
Mr. WooJae Kim
Public Works Director
Town of Los Altos Hills
26379 W. Fremont Road
Los Altos Hills, CA 94022
Subject: Matadero Creek Bank Stabilization and Restoration Project (Project) Page Mill Road
Los Altos Hills, California

REQUEST FOR CHANGE ORDER
Dear Mr. Kim:

We are pleased to submit this proposal to provide continued professional engineering services for the subject project in Los Altos Hills, California.

PROJECT DESCRIPTION AND BACKGROUND
The project is located approximately ¼ mile south of the Page Mill Road Interstate 280 interchange on the northern side of Page Mill Road. The Project site is immediately downstream of a concrete box culvert that carries Matadero Creek (Creek) under Page Mill Road and is owned in fee title by the California Department of Transportation (Caltrans). The Town of Los Altos maintains the property under an agreement with Caltrans. The project intends to stabilize a portion of Page Mill Road where an emergency project was performed by the Town in 2011 to prevent further erosion of the road into the creek channel. Page Mill Road is a major arterial in the northern portion of Santa Clara County with approximately 20,000 vehicles per day driving over the road.

The project will stabilize the Creek at Page Mill Road by replacing the failing, 15-foot-long-by-70-square-feet sackcrete apron with a new, 93-foot-long-by-1,284-square-feet rock riprap chute and structural wall along the roadway. The intent of the project is to permanently repair the area partially stabilized in the 2011 emergency repair.

The project required the following approvals due to its location in a Caltrans owned right-of-way and working in a major creek system that is regulated by both federal and state agencies. • California Environmental Quality Act (Town of Los Altos Hills) • 404 Permit (United States Army Corps of Engineers)
• Section 7 Endangered Species Consultation (United States Fish and Wildlife Service) • 401 Water Quality Certification (San Francisco Bay Regional Water Quality Control Board (RWQCB))
• Section 1602 Streambed Alteration Alteration Agreement (California Department of Fish and Wildlife (CDFW))

Town of Los Altos Hills 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project March 29, 2024 REQUEST FOR CHANGE ORDER Latest Revision July 3, 2024

ENGEO was selected by the Town of Los Altos Hills to perform the permanent design in September 2014. We completed CEQA clearance and submitted applications to the federal and state resource agencies in 2015. We received several rounds of comments from the RWQCB asking us to redesign the project to be less impactful to the creek in 2016. In 2017, we believed that we were close to being fully permitted; however, the RWQCB would not allow us to provide environmental mitigation to creek impacts (i.e., replacement of trees or additional creek floodplains to offset areas where rock was proposed) within the Caltrans right-of-way without a formal deed restriction over the property to maintain the mitigation features into perpetuity.

However, Caltrans does not have a deed restriction process.

In 2018-2019, we worked with Caltrans and the RWQCB to provide some sort of documentation acceptable to both agencies to allow on-site mitigation on Caltrans property. At the end of 2019, Caltrans and the RWQCB could not come to a mutual agreement about an easement or deed restriction that would allow mitigation to be performed within the Caltrans right-of-way.

In 2021, we began working with the Town again to complete the project. We identified several off-site locations to perform environmental mitigations that would be acceptable to the RWQCB.

Due to the slow response on RWQCB, we assisted Town staff in writing a letter to the executive director of the RWQCB stating our frustration with the process. This letter was signed by George Tyson and is dated July 2022. The Town received a response from the executive director in August 2022, and the Town received a permit from the RWQCB in February 2023.

By 2023, with the RWQCB permit secured, the project Caltrans and USACE/USFWS permits had expired and needed to be renewed. Caltrans asked us to update the proposed wall design to 2022 California Building Code standards. CDFW also asked the Town to reapply for a new permit altogether stating that original application materials and studies were too old for them to complete their issuance of a Streambed Alteration Agreement in 2023. In March 2024, we have a renewed USACE/USFWS permit, while Caltrans appears to be imminent, and CDFW issued a draft Streambed Alteration Agreement in June 2024.

As the funds in our 2014 contract are now exhausted, we are asking for a change order to complete permits and design work up to the commencement of construction, forecasted for September 2024. The Town is also requesting ENGEO perform construction management services for the project. We are also proposing to perform post-construction monitoring, as required by the RWQCB for mitigation areas.

SCOPE OF SERVICES
To date, we have billed up to the contract amount of $199,800. We propose the following scope of services based on our experience and discussions with you. In addition to the remaining budget, we are asking for the following.

Task 1: Complete Permitting, Plans, Specifications, and Estimates and Bidding We are requesting a total of $70,700 to complete the plans, specifications, and estimates for the project. The following items have been completed, which were not considered in the original proposal.