Los Altos Hills City Council
September 19, 2024

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-21

1. Extreme Heat / Calorextremo
a. I do not have air conditioning in my home / No tengo aire acondicionado en mi casa 6 b. I have air conditioning in my home, but cannot afford to run it during all heat events / Tengo aire acondicionado en mi casa, pero no puedo costearlo durante eventos de calor extremo 8 c. I work outdoors / Trabajoal airelibre 0
d. I have a family member or friends that work outdoors / Tengo un familiaro amigos que trabajan al aire libre
7 e. No close access to a cooling facility such as a park, library, or community center / Las instalacionesdel centrode enfriamiento, comoparques, bibliotecaso centroscomunitarios, no se encuentrancercade mí
2 f. There are cooling facilities such as a park, library, or community center in my community, but I don’t have physical access or do not feel safe going. / Instalaciones de centros de enfriamiento, como un parque, bibliotecas o centros comunitarios en mi comunidad, pero no puedo viajar allí debido al acceso físico o problemas de seguridad
2 2. Drought / Sequía
a. Plants are dying / Las plantas se están poniendo marrones y/o muriendo 3 b. Financial hardship of increased water cost / El aumento de los costos del agua es un desafío para mí
6 c. Water restrictions affect my health and well-being / Las restricciones de agua afectan mi salud y bienestar
3

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-22
d. I work in agriculture or a related and drought has led to less work / Trabajo en el sector agrícola y la sequía ha provocado menos trabajo
5 3. Wildfire + Smoke / Incendioforestal+ Humo
a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos 6 b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias 5 c. Don’t have insurance to cover my belongings / No tengo seguro contra incendios para proteger mi propiedad y pertenencias
6 d. I am sensitive to smoke and pollution / Soy sensible al humo y la contaminación del aire 4 e. I have a family member or friends that are sensitive to smoke and pollution / Tengo un familiaro amigos que son sensibles al humo y la contaminación del aire 4 f. Fear of not being able to escape wildfire / Miedo a no poder escapar de un incendio forestal 5 g. Don’t have information where to go during event of a wildfire evacuation / No sabe adónde ir durante un evento de evacuación por incendio forestall
5 4. Flooding / Inundación
a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos 10 b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias 6 c. Don’t have insurance to cover my belongings / No tengo seguro contra inundaciones para proteger mi propiedad y pertenencias
6 d. Fear of not being able to escape a flood / / Miedo a no poder escapar de una inundación 4 e. Don’t have information where to go during event of a flooding evacuation / No sabe adónde ir durante un evento de evacuación por inundación
6 5. Earthquake+ Landslide / Terremoto+ Deslizamientode tierra a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos 10 b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias 8 c. Don’t have insurance to cover my belongings / No tengo seguro contra terremotos para proteger mi propiedad y pertenencias
5 d. Fear of not being able to escape landslide / No sé si los peligros de deslizamientos de tierra son una preocupación para mi comunidad
5 e. Don’t have information where to go during event of an earthquake evacuation / No sabe qué hacer o adónde ir después de un terremoto
9

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-23

2. Which of the following applies to your household? Check all that apply. a. My household can easily cover the cost of housing. / Mi hogar puede cubrir fácilmente el costo de la vivienda.
1 b. My household can easily cover other regular expenses like transportation, food, and healthcare. / Mi hogar puede cubrir fácilmente otros gastos regulares como transporte, comida y atención médica. 1 c. My household has spent more than $100 in the past year on repairing damages caused by the environment or reducing potential impacts. / Mi hogar ha gastado más de $100 el año pasado en reparar daños causados por peligros o reducir problemas futuros. 4 d. We have delayed repairs we want to do to our home (like roof, windows, mold) because of cost. / Hemos retrasado las reparaciones que queremos hacer en nuestra casa (como el techo, las ventanas, el moho) debido al costo.
5 e. We do not have or need flood insurance. / No tenemos seguro contra inundaciones. 5 f. We do not have earthquake insurance. / No tenemossegurocontra terremotos. 9 g. If my household faced a $400 emergency expense, we would not be able to immediately pay for it in cash. / Si mi hogar enfrentara un gasto de emergencia de $400, no podríamos pagarlo inmediatamente en efectivo.
10 h. In order to pay a $400 emergency expense, my household would have to pay with a credit card or borrow the money. / Para pagar un gasto de emergencia de $400, mi hogar tendría que pagar con una tarjeta de crédito o pedir prestado el dinero.
9 i. Other / Otro

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-24

3. What information or materials would be helpful to make you feel safer in future hazardous events? What County resources or programs (e.g., fire safety) would be helpful to prepare you for future hazardous events?
What information or materials would be helpful to make you feel safer in future hazardous events?
a. Emergency alerts / Alertasde emergencia 7
b. Know evacuation routes / Conoce las rutas de evacuación 7 c. Items to keep in an emergency preparedness kit / Artículos para tener en un kit de preparación para emergencias
5 d. What to do with pets / Que hacer con las mascotas 4 e. Where are shelters or temporary cooling centers / Dondese ubican albergueso centros de enfriamiento temporal
5 What County resources or programs (e.g., fire safety) would be helpful to prepare you for future hazardous events?
a. Phone app that provides alerts / Aplicación de teléfono que proporciona alertas 3 b. Information about financial resources or services to support preparedness / Información sobre recursos financieros o servicios para apoyar la preparación 2 c. Written information provided in my language spoken / Información escrita proporcionada en mi idioma hablado
2 d. The ability to call someone at the County for support in my language / La capacidad de llamar 2

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-25
aalguien en el condado para obtener apoyo en mi idioma

5. Which of the following would you prioritize for neighborhood improvements? a. Improved transit infrastructure (bus stops, signs, benches) / Infraestructurade tránsitomejorada(paradasde autobús, letreros, bancos)
8 b. Safer biking routes / Rutasciclistasmásseguras 2
c. Pedestrian safety (sidewalks, crosswalks, speed bumps) / Rutas peatonales más seguras (aceras, cruces peatonales, badenes)
4 d. Improved water supply (safe drinking, firefighting) / Mejor suministro de agua (bebida segura, extinción de incendios)
4 e. Flood barriers / Barreras contra inundaciones 2
f. Security cameras for safety and dumping / Cámaras de seguridad para seguridad y vertido 3 g. More or improved parks /Más parqueso mejorados 2
h. Improved roads (potholes) / Carreterasmejoradas(baches) 4 i. Air quality monitoring / Monitoreo de la calidad del aire 2 j. Cool and clean air shelters (community center) / Centrosde enfriamiento/refugiosde airelimpio(centrocomunitario)
0

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-26
Summary
Safety Element/MJHMP Update
Listening Session # 3: CRC
March 15, 2023 5:30 – 7:00 PM
Facilitators: Sam Gutierrez, Principal Planner, County of Santa Clara Location:

Campbell Community Center, Campbell, CA
The Listening Session began with a poll to help the County better understand community demographics and experiences. As illustrated in Figure 1. What City Do you Live In/Near? A majority of residents live in or near Sunnyvale.

Figure 1. What City Do you Live In/Near?
Santa Clara
9%
San Jose
27%
Sunnyvale
46%
Sunnyvale Palo Alto
Palo Alto
9%
Lexington Hills San Jose Santa Clara
As illustrated in Figure 2. Hazardous Events with the Greatest Impact, participants have experienced a broad range of hazardous events with Extreme Heat the primary event, followed by Drought. Wildfire + smoke, and flooding were experienced by at least 11 percent of participants. 97 percent of all participants have experienced a hazardous event that has impacted their life or home in the past 5 years.

Lexington Hills
9%

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-27
Figure 2. Hazardous Events with the Greatest Impact
None of the
Earthquake +
Landslide
7%
Other
11%
Above
3%
Extreme Heat
29%
Wildfire +
Smoke
18%
Flooding
11%
Drought
21%
Extreme Heat Drought Flooding
Wildfire + Smoke Earthquake + Landslide Other
None of the Above
Approximately 1/3 of participants do not have a home emergency preparedness kit or supplies to support their household in the event of an emergency as shown in Figure 3.

Figure 3. Emergency Preparedness Supplies
Yes No Partial
Finally, only 46 percent of participants were aware of County Services or Programs to support them prepare or respond to a hazardous event as illustrated in in Figure 4. County Services Awareness.

Yes
18%
Partial
46%
No
36%

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-28
Figure 4. County Services Awareness.

Yes No Unsure
County staff facilitated a interactive session where participants could respond to questions posted on whiteboards.

The following are their responses.

1. What are your primary hazards of concern and why?
Wildfire, severe rainstorms and evacuation planning, eroded roads

1. Extreme Heat / Calorextremo
a. I do not have air conditioning in my home / No tengo aire acondicionado en mi casa 1 b. I have air conditioning in my home, but cannot afford to run it during all heat events / Tengo aire acondicionado en mi casa, pero no puedo costearlo durante eventos de calor extremo 1 c. I work outdoors / Trabajoal airelibre
d. I have a family member or friends that work outdoors / Tengo un familiaro amigos que trabajan al aire libre
1 e. No close access to a cooling facility such as a park, library, or community center / Las instalacionesdel centrode enfriamiento, comoparques, bibliotecaso centroscomunitarios, no se encuentrancercade mí
f. There are cooling facilities such as a park, library, or community center in my community, but I don’t have physical access or do not feel safe going. / Instalaciones de centros de enfriamiento, como un parque, bibliotecas o centros comunitarios en mi comunidad, pero no puedo viajar allí debido al acceso físico o problemas de seguridad
Yes
46%
No
45%
Unsure
9%

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-29

2. Drought / Sequía
a. Plants are dying / Las plantas se están poniendo marrones y/o muriendo 3 b. Financial hardship of increased water cost / El aumento de los costos del agua es un desafío para mí
3 c. Water restrictions affect my health and well-being / Las restricciones de agua afectan mi salud y bienestar
1 d. I work in agriculture or a related and drought has led to less work / Trabajo en el sector agrícola y la sequía ha provocado menos trabajo

3.Wildfire + Smoke / Incendioforestal+ Humo
a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos 1 b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias 1 c. Don’t have insurance to cover my belongings / No tengo seguro contra incendios para proteger mi propiedad y pertenencias
1 d. I am sensitive to smoke and pollution / Soy sensible al humo y la contaminación del aire 5 e. I have a family member or friends that are sensitive to smoke and pollution / Tengo un familiaro amigos que son sensibles al humo y la contaminación del aire 5 f. Fear of not being able to escape wildfire / Miedo a no poder escapar de un incendio forestal 2 g. Don’t have information where to go during event of a wildfire evacuation / No sabe adónde ir durante un evento de evacuación por incendio forestall
5 4. Flooding / Inundación
a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias c. Don’t have insurance to cover my belongings / No tengo seguro contra inundaciones para proteger mi propiedad y pertenencias
4 d. Fear of not being able to escape a flood / / Miedo a no poder escapar de una inundación 4 e. Don’t have information where to go during event of a flooding evacuation / No sabe adónde ir durante un evento de evacuación por inundación
2 5. Earthquake+ Landslide / Terremoto+ Deslizamientode tierra a. Injury to myself, family, friends / Lesión a mí mismo, familia, amigos 4 b. Loss of home, car, belongings / Pérdidade casa, coche, pertenencias 3 c. Don’t have insurance to cover my belongings / No tengo seguro contra terremotos para proteger mi propiedad y pertenencias
3 d. Fear of not being able to escape landslide / No sé si los peligros de deslizamientos de tierra son una preocupación para mi comunidad
2 e. Don’t have information where to go during event of an earthquake evacuation / No sabe qué hacer o adónde ir después de un terremoto
3

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-30

2. Which of the following applies to your household? Check all that apply. a. My household can easily cover the cost of housing. / Mi hogar puede cubrir fácilmente el costo de la vivienda.
2 b. My household can easily cover other regular expenses like transportation, food, and healthcare. / Mi hogar puede cubrir fácilmente otros gastos regulares como transporte, comida y atención médica. 2 c. My household has spent more than $100 in the past year on repairing damages caused by the environment or reducing potential impacts. / Mi hogar ha gastado más de $100 el año pasado en reparar daños causados por peligros o reducir problemas futuros. 3 d. We have delayed repairs we want to do to our home (like roof, windows, mold) because of cost. / Hemos retrasado las reparaciones que queremos hacer en nuestra casa (como el techo, las ventanas, el moho) debido al costo.
3 e. We do not have or need flood insurance. / No tenemos seguro contra inundaciones. 4 f. We do not have earthquake insurance. / No tenemossegurocontra terremotos. 2 g. If my household faced a $400 emergency expense, we would not be able to immediately pay for it in cash. / Si mi hogar enfrentara un gasto de emergencia de $400, no podríamos pagarlo inmediatamente en efectivo.
1 h. In order to pay a $400 emergency expense, my household would have to pay with a credit card or borrow the money. / Para pagar un gasto de emergencia de $400, mi hogar tendría que pagar con una tarjeta de crédito o pedir prestado el dinero.
1 i. Other / Otro

3. What information or materials would be helpful to make you feel safer in future hazardous events? What County resources or programs (e.g., fire safety) would be helpful to prepare you for future hazardous events?
a. Emergency alerts / Alertasde emergencia 5
b. Know evacuation routes / Conoce las rutas de evacuación 5 c. Items to keep in an emergency preparedness kit / Artículos para tener en un kit de preparación para emergencias
3 d. What to do with pets / Que hacer con las mascotas 2 e. Where are shelters or temporary cooling centers / Dondese ubican albergueso centros de enfriamiento temporal
3

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-31
What County resources or programs (e.g., fire safety) would be helpful to prepare you for future hazardous events?
a. Phone app that provides alerts / Aplicación de teléfono que proporciona alertas 4 b. Information about financial resources or services to support preparedness / Información sobre recursos financieros o servicios para apoyar la preparación 3 c. Written information provided in my language spoken / Información escrita proporcionada en mi idioma hablado
1 d. The ability to call someone at the County for support in my language / La capacidad de llamar aalguien en el condado para obtener apoyo en mi idioma

5. Which of the following would you prioritize for neighborhood improvements? a. Improved transit infrastructure (bus stops, signs, benches) / Infraestructurade tránsitomejorada(paradasde autobús, letreros, bancos)
1 b. Safer biking routes / Rutasciclistasmásseguras
c. Pedestrian safety (sidewalks, crosswalks, speed bumps) / Rutas peatonales más seguras (aceras, cruces peatonales, badenes)
3 d. Improved water supply (safe drinking, firefighting) / Mejor suministro de agua (bebida segura, extinción de incendios)
1 e. Flood barriers / Barreras contra inundaciones 2
f. Security cameras for safety and dumping / Cámaras de seguridad para seguridad y vertido 1 g. More or improved parks /Más parqueso mejorados 1
h. Improved roads (potholes) / Carreterasmejoradas(baches) 4 i. Air quality monitoring / Monitoreo de la calidad del aire 3 j. Cool and clean air shelters (community center) / Centrosde enfriamiento/refugiosde airelimpio(centrocomunitario)
General comments:
• Wind is a real concern. Falling trees and powerlines are scary to deal with. • Residents are not universally affected by flooding.
• Needs to be planning for evacuation on non-County maintained roads. How many residents are in Lexington Hills? No one is paying attention or communicating what is going on in these areas. • PG&E doesn’t care about their mess.
• Power is slow to come back on in current event. (Note: These was a heat wave at time of listening session.)
• “Priorities” shift seasonally, but they are all important. • Living with wildfires is a new reality for us.
o People are working outside when the air is unbreathable. o Indoors [workers] work without money for air filtration systems. o Not just need for cooling centers, but filtration.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix A: Public Engagement Results A-32
• Drought – A community well system is expensive.
o This is another hazard that is seasonal.
o Need better system for capturing stormwater runoff. Need more education and funding. Need help installing residential and community systems.
• San Jose Water increasing rates, doing a lot of work right now • Flooding
o Takes a long time to recover from losses, get back to pre-disaster state o Roads washing out
o Flooding is an additional insurance, many areas didn’t know it was something they needed. • Extreme heat events happening more frequently and closer together than they use to. (“Once in 25 year rainfall” is happening five times per month)
• Weekly newsletters/newspapers to spread information.
• Sirens in Gilroy, used them in ’98, haven’t used recently to signify floods. o Five minutes can make a big difference as a house floods. • Monterey County uses Alert/Sheriff system all the time – has evacuation warning and fire maps. o Make you respond that they’ve reached you.
• How much time is enough time to evacuate and prepare? Depends on the event. Storms vs fire vs drought have really different timescale.
• Averages don’t always capture the real situation on the ground – also look at min and max. • Why are these outreach meetings not also being sent out as press release to local news media for general circulation. Weekly newspapers service each of the different areas of the County unincorporated areas: Make a requirement for Public Notice?
• County failed to designate evacuation route planning since 2009 CWPP recommendations.

Subdivisions of 30+ homes share a single egress route.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Appendix B: Adoption Resolution B-1
Appendix B: Adoption Resolution
Once the 2023 Santa Clara Multijurisdictional Hazard Mitigation Plan (MJHMP) has received FEMA “Approvable Pending Adoption” (APA) status, the governing body of every participating jurisdiction will formally adopt this MJHMP.

After FEMA has determined that all plan requirements have been met, including receipt of the formal adoption documentation, FEMA will provide a letter indicating the plan is approved.

A copy of the adoption resolutions and approval letter are included in this appendix.

Santa Clara County
Multijurisdictional Hazard
Mitigation Plan 2023 Update
Town of Los Altos Hills Annex
February 21, 2024
ITEM 7M, ATTACHMENT 3

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Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 3

1. Town of Los Altos Hills

1.1. Hazard Mitigation Plan Points of Contact
The point of contact during the Santa Clara County Multijurisdictional Hazard Mitigation Plan (MJHMP) planning process for the Town of Los Altos was the town’s Emergency Management Consultant. This annex within the MJHMP was developed using information provided by the Local Planning Team of the Town of Los Altos Hills.

Table 1: Town of Los Altos Hills Local Planning Team Members for the 2023 Santa Clara County MJHMP
Name Position Department Role on Team and in Planning
Process
Ann Hepenstal Emergency
Management
Consultant
Emergency
Management
General oversight, hazard
identification, and plan development
WooJae Kim Public Works
Director/
Floodplain
Administrator
Public Works
Department
Hazard identification and plan
development
John Chau Associate
Engineer
Public Works
Department
Hazard identification and plan
development
Elaine Ling Senior Planner Community
Development
Department
Hazard identification and plan
development
Jeremy Loh Associate Planner Community
Development
Department
Hazard identification and plan
development
Jonathan Fox Assistant Planner Community
Development
Department
Hazard identification and plan
development
Gerry Igtanloc Building
Technician
Community
Development
Department
Hazard identification and plan
development
Cody Einfalt Management
Analyst II / Interim
Assistant to the
City Manager
City Manager’s
Office
Hazard identification and plan
development
The Town’s Local Planning Team Members participated in the MJHMP by attending meetings on the Plan Kick-Off, Capabilities Assessment, Mitigation Strategy, and three one-on-one meetings with the planning consultant. In addition, the Town filled out the requested forms on each section, which were used to develop this annex. The Town also shared information regarding public opportunities to participate in the draft plan update utilizing the digital survey and seven in-person and virtual public outreach meetings.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 4
Further, the Town’s team was provided the opportunity to review the draft plan prior to submittal to Cal OES and FEMA.

Table 2: External Stakeholders Invited to Be Involved in Planning Process Agency or Organization Stakeholder Type Description
American Red Cross Representatives of nonprofit
organizations, including
community-based organizations,
that work directly with and/or
provide support to underserved
communities and socially
vulnerable populations, among
others.

A nonprofit humanitarian
organization that provides
emergency assistance, disaster
relief, and disaster
preparedness education in the
United States.

Amateur Radio Emergency
Service (ARES)
Representatives of businesses,
academia, and other private
organizations.

A corps of trained amateur radio
operator volunteers organized to
assist in public service and
emergency communications.

California Office of Emergency
Services (Cal OES)
Local and regional agencies
involved in hazard mitigation
activities.

Office responsible for
overseeing and coordinating
emergency preparedness,
response, recovery, and
homeland security activities
within the state.

California Department of
Forestry and Fire Protection
Local and regional agencies
involved in hazard mitigation
activities.

The fire department of the
California Natural Resources
Agency.

California Department of
Transportation
Agencies that have the authority
to regulate development.

An executive department of the
U.S. state of California.

City of East Palo Alto Neighboring communities. A city in San Mateo County, California, United States.

City of Menlo Park Neighboring communities. Menlo Park is a city at the eastern edge of San Mateo
County.

Department of Homeland
Security
Agencies that have the authority
to regulate development.

The U.S. federal executive
department responsible for
public security, roughly
comparable to the interior or
home ministries of other
countries.

Department of Toxic
Substances
Agencies that have the authority
to regulate development.

An agency of the government of
the state of California that
protects public health and the
environment from hazardous
waste.

Emergency Medical Services Agencies that have the authority to regulate development.

Provides statewide coordination
and leadership for the planning,
development, and
implementation of
local EMS systems.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 5
Agency or Organization Stakeholder Type Description
Emergency Services Volunteer
Representative
Local and regional agencies
involved in hazard mitigation
activities.

Organization that ensures public
safety, security, and health by
addressing and resolving
different emergencies.

Federal Aviation Administration Agencies that have the authority to regulate development.

Offers civil aviation safety
enforcement services.

Foothill - De Anza Community
College District
Representatives of businesses,
academia, and other private
organizations.

Community college district
headquartered on the grounds
of Foothill College in Los Altos
Hills, California, United States
Foothill - De Anza Community
College District Police
Department
Representatives of businesses,
academia, and other private
organizations.

Services include providing and
presenting crime prevention
information, college outreach
programs, patrolling campuses
and parking lots, proactive crime
suppression, investigating all
offenses that occur on the
campuses, and informing
campus users of the occurrence
of crimes specified by federal
statute.

Google Representatives of businesses,
academia, and other private
organizations.

American multinational
technology company focusing
on artificial intelligence, online
advertising, search engine
technology, cloud computing,
computer software, quantum
computing, e-commerce, and
consumer electronics.

Hidden Villa Farm Representatives of nonprofit
organizations, including
community-based organizations,
that work directly with and/or
provide support to underserved
communities and socially
vulnerable populations, among
others.

Nonprofit educational
organization teaching programs
on environmental and
multicultural awareness.

Intel Corporation Representatives of businesses,
academia, and other private
organizations.

An American multinational
corporation and technology
company headquartered in
Santa Clara, California.

Kaiser Permanente—Santa
Clara
Representatives of businesses,
academia, and other private
organizations.

An American integrated
managed care consortium.

Los Altos Hills County Fire
District
Local and regional agencies
involved in hazard mitigation
activities.

In addition to direct fire
suppression and prevention, the
District performs support
functions such as Water Mains
and Hydrant Operations.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 6
Agency or Organization Stakeholder Type Description
Los Altos School District Representatives of businesses, academia, and other private
organizations.

Los Altos School District serves
the elementary and intermediate
educational needs of Los Altos,
Los Altos Hills, Mountain View
and Palo Alto, United States.

Moffett Field Ames Research
Center, National Aeronautics
and Space Administration
(NASA)
Representatives of businesses,
academia, and other private
organizations.

Major NASA research center
at Moffett Federal Airfield in
California's Silicon Valley.

National Weather Service,
National Oceanic and
Atmospheric Administration
(NOAA)
Agencies that have the authority
to regulate development.

Scientific and regulatory agency
within the U.S. Department of
Commerce.

Pacheco Pass Water District Neighboring communities. Independent special water district.

Pacific Gas and Electric (PG&E) Representatives of businesses, academia, and other private
organizations, and neighboring
communities.

One of the largest combination
natural gas and electric utilities
in the United States.

Purissima Hills Water District Local and regional agencies involved in hazard mitigation
activities.

Purissima Hills Water
District serves roughly two-thirds
of Los Altos Hills consisting
mostly of residential customers,
Regional Water Quality Control
Board
Agencies that have the authority
to regulate development.

Provides government regulatory
services related to water
pollution and control.

Santa Clara County CERT Representatives of nonprofit
organizations, including
community-based organizations,
that work directly with and/or
provide support to underserved
communities and socially
vulnerable populations.

Trains residents to prepare for
and respond to life-threatening
events in their community.

Santa Clara County FireSafe
Council
Representatives of nonprofit
organizations, including
community-based organizations,
that work directly with and/or
provide support to underserved
communities and socially
vulnerable populations.

A nonprofit, grassroots
organization that provides
education and project
assistance for homeowners.

Santa Clara County Local
Oversight Program
Local and regional agencies
involved in hazard mitigation
activities.

Program to oversee assessment
and mitigation of contaminated
sites to protect groundwater
resources, human health,
safety, and the environment.

Santa Clara County Parks Agencies that have the authority to regulate development, and
neighboring communities.

Provide, protect, and preserve
regional parklands for the
enjoyment and education.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 7
Agency or Organization Stakeholder Type Description
Santa Clara County Planning &
Development
Agencies that have the authority
to regulate development, and
neighboring communities.

Plays a key role in supporting
economic development and
ensuring opportunities for the
public to participate in
land development.

Santa Clara County Sheriff’s
Office
Agencies that have the authority
to regulate development, and
neighboring communities.

A local law enforcement agency
that serves Santa Clara County,
California.

Santa Clara University Representatives of businesses,
academia, and other private
organizations.

A private Jesuit university in
Santa Clara, California.

Santa Clara Valley Open Space
Authority
Neighboring communities. An independent special district in Santa Clara County.

Santa Cruz County Neighboring communities. A county on the Pacific coast of the U.S. state of California.

St. Louise Hospital (Santa Clara
County Hospital System)
Representatives of nonprofit
organizations, including
community-based organizations,
that work directly with and/or
provide support to underserved
communities and socially
vulnerable populations.

Community hospital.

Stanford Healthcare Representatives of businesses,
academia, and other private
organizations, and neighboring
communities.

Multispecialty clinic that
provides convenient access to
advanced, specialty care in the
South Bay.

County of Santa Clara Neighboring jurisdiction, local
agency involved in hazard
mitigation.

Response for engaging the
whole community in assessing
needs and developing strategies
to achieve stronger mitigation
capabilities within the Santa
Clara County Operational Area.

City of Campbell Neighboring communities. A city in Santa Clara County.

City of Cupertino Neighboring communities. Located in Silicon Valley.

City of Gilroy Neighboring communities. A city in Santa Clara County.

City of Los Altos Neighboring communities. A city in Santa Clara County.

Town of Los Gatos Neighboring communities. A city in Santa Clara County.

City of Milpitas Neighboring communities. A city in Santa Clara County.

City of Morgan Hill Neighboring communities. A city in Santa Clara County.

City of Mountain View Neighboring communities. A city in Santa Clara County.

City of Palo Alto Neighboring communities. Located in Silicon Valley.

City of San José Neighboring communities. Located in Silicon Valley.

City of Santa Clara Neighboring communities. A city near San Jose, in California’s Silicon Valley.

City of Saratoga Neighboring communities. Located in Silicon Valley.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 8
Agency or Organization Stakeholder Type Description
City of Sunnyvale Neighboring communities. Located in the Santa Clara Valley.

Santa Clara County Fire
Department
Local and regional agencies
involved in hazard mitigation
activities, and neighboring
communities.

A California Fire Protection
District serving Santa Clara
County.

Santa Clara Valley Water
District
Representatives of businesses,
academia, and other private
organizations, and neighboring
communities.

Provides stream stewardship,
wholesale water supply, and
flood protection for Santa Clara
County, California.

The Town supported a “whole community” approach to this plan update. Neighboring communities, local and regional agencies involved in mitigation activities, agencies that have the authority to regulate development as well as businesses, academia, and other private and nonprofit interests were invited to be involved in the planning process by participating in planning meetings, public meetings, or reviewing the draft plan. In addition to the wide variety of stakeholders identified by the County, other stakeholders the Town of Los Altos Hills recommended including included the Foothill – De Anza Community College District, West Valley Patrol Division of the Santa Clara County Sheriff, Los Altos Hills County Fire District, Midpeninsula Open Space District, Purissima Water District, Los Altos School District, Green Waste, Cal Fire, Tamien Nation, Cal Trans, Westwind Barn, Hidden Villa, Santa Clara Valley Water, and PG&E.

Additional stakeholders that were able to participate are included in Volume 1 of this plan.

1.1.1. Public Outreach and Engagement
In addition to inviting a wide range of stakeholders, the Town supported public outreach and engagement through distributing a digital survey utilizing social media, The Weekly Newsletter, and email to CERTs and local community members. This survey reached members of underserved populations, including primarily non-English speaking households. In addition, the MJHMP was discussed at two virtual and five in-person public meetings across Santa Clara County as well as local public meetings. These in-person meetings were targeted towards areas with socially vulnerable populations. These meetings were also designed to be accessible for AFN (access and functional needs) populations. The California Government Code Section 8593.3 defines Access and Functional Needs as “Individuals who have: Developmental, intellectual, or physical disabilities; Chronic conditions or injuries; Limited English proficiency or nonEnglish speaking; Or individuals who are: older adults, children, or pregnant; living in institutional settings; or Low-income, homeless, and/or transportation disadvantaged.” In Saratoga, according to the U.S.

Census an estimated 46.1% of the population speaks a language other than English, a key factor to consider while developing any kind of emergency management and mitigation approach to public outreach. The C-MIST framework is used to integrate AFN populations in the operational area into emergency management through communications, maintain health, independence, support, safetyand self-determination, and transportation. The public was also provided the opportunity to comment on the draft plan.

Comments from the public survey were reviewed, evaluated for alignment with planning priorities, and incorporated as appropriate. Overall, the public expressed concern with similar hazards as the plan participants such as wildfire and flooding and emphasized the need for increased public education and outreach on the hazards that could affect the planning area and what to do about them. Specific feedback for the Town of Los Altos Hills included concerns over fire evacuation routes being accessible and mapping hazard areas. The Town has selected multiple mitigation actions related to evacuation routes including assessing current evacuation routes for mitigation opportunities.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 9
Figure 1: Town of Los Altos Hills Newsletter

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 10
Figure 2: Councilmember Email to Local Residents

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 11
Figure 3: Local Public Meeting Invite
The participation of the Town of Los Altos Hills and its stakeholders informed the development of the MJHMP and this annex in accordance with current priorities. The new plan continues to expand upon the work of the prior plan including emphasizing partnerships both within jurisdictions and special districts as well as with external stakeholders. Further, there is an increased emphasis on climate change, reflecting the increased understanding of the risk this hazard poses to the OA. The Town did not identify additional changes in priorities to be highlighted in their annex.

1.2. Jurisdiction Profile
The following is a summary of key information about the jurisdiction and its history:
 Date of Incorporation: January 27, 1965
 Current Population: 8,400 as of January 1, 2022
 Population Growth: The Town of Los Altos Hills has experienced a 0.2 percent decrease in the population according to the California Department of Finance. This decrease is reported between January 1, 2021 (8,414) and January 1, 2022 (8,400).
 Location and Description: The Town of Los Altos Hills is a premier Silicon Valley residential community in the northwestern region of Santa Clara County. The town is 35 miles south of San Francisco, 5 miles south of Stanford University and 17 miles north of downtown San Jose. The town encompasses 9 square miles, making it one of the smallest incorporated towns in Santa Clara County. There is an additional 5.2 square miles of unincorporated land adjacent to the town’s boundaries that is designated within the Town’s "sphere of influence" and may be subject to the Town’s guidelines or annexation. Los Altos Hills is dedicated to the "preservation of the

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 12
rural atmosphere of the foothills and orderly and unhurried growth." The “residential-agricultural” lifestyle is one of the many distinct features of this area. The Town’s Pathway System promotes this lifestyle, with 85 miles of trails and off-road paths that connect the community. Another significant feature of the Town is the absence of commercial and industrial zones. Permitted uses include schools, religious facilities, and recreational facilities. The Town’s zoning requires a minimum lot size of 1 acre and increases with the slope of the land.

The topography of Los Altos Hills provides significant constraints to development, such as steep slopes, unstable soils, seismic faults, and other natural hazards. Three major faults traverse the Town of Los Altos Hills: The Berrocal Fault, which runs from west to east, the Altamont Fault, parallel to Berrocal Fault, and the Monte Vista Fault, running from northwest to southeast. The Town is also near the San Andreas Fault, and all are categorized as potentially active.  Brief History: The Ohlone Indians were the first known residents of Los Altos Hills. They were part of a group of Native Americans who once inhabited small villages throughout the Santa Clara Valley. Both Los Altos and Los Altos Hills have been substantiated as sites of early Ohlone villages. Over time, Indian remains and artifacts have been discovered, which led to archaeological studies of the area.

Two large Spanish-Mexican land grants comprise Los Altos Hills: Rancho La Purissima Concepcion, 4,436 acres granted to Native Americans Jose Gorgonio and his son Jose Ramon in 1840 and sold to Juana Briones de Miranda in 1844 for the sum of $300; and Rancho San Antonio, 4,438 acres granted to Juan Prado Mesa. Adobe Creek was the boundary line of the 2 ranchos. The Briones and Mesa families were friendly and became related when two of the Mesa men married two of the Briones women.

In 1855, Juana Briones sold 3,000 acres to Martin Murphy, founder of the City of Sunnyvale, who had previously leased her land for cattle grazing. Murphy gave 2,800 acres to his daughter, Elizabeth Yuba, when she married William Taaffe, a prosperous San Francisco merchant. They built a home on what is now the Foothill Community College campus and had 4 children. Some of the Taaffe descendants still reside in Los Altos Hills. The 2 large ranchos were eventually parceled out and sold as smaller ranches for cattle grazing and vineyards, mostly of Zinfandel grapes. Many Italian and French vintners lived on Purissima Road until a blight destroyed the vineyards near the turn of the century. Soon after, orchards of apricots, plums, and prunes flourished.

With its millions of fruit trees producing a beautiful, aromatic sea of blossoms, Santa Clara Valley became the "Valley of Heart’s Delight," and so it remained well into the 1960s. Trains and tour buses brought countless travelers from near and far to glimpse this unique panorama.

Wealthy San Franciscans attracted to the area during this period-built summer estates in Los Altos Hills. Among the many still standing are the Shumate House on Viscaino, the Lohman and Griffin Houses on the Foothill College campus, the Morgan Manor on Stonebrook, and the Finn Mansion on Prospect. Both Morgan Manor and Griffin House are official Town Historical Landmarks.
 Climate: Los Altos Hills receives 20 inches of rain per year. The average U.S. city receives 38 inches. The number of days with any measurable precipitation is 61. On average, there are 263 sunny days per year in Los Altos Hills, California. The July high is around 81 degrees Fahrenheit (°F) and the January low is around 40°F. The Best Places comfort index, which is based on humidity during the hot months, is rated 8.7 out of 10, where higher is more comfortable. The U.S. comfort index average is 7.
 Governing Body Format: The Town of Los Altos Hills is governed by a five-member city council.

The Town consists of four departments: The City Manager’s Office, Engineering & Public Works, Administrative Services, and Planning & Building. The City Manager has administrative responsibility and authority to ensure that the laws and ordinances of the Town are duly enforced.

The City Manager is responsible for managing and giving direction to all department heads

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 13
except the City Attorney. The City Manager is appointed by, and serves at the pleasure of, the City Council.

Major responsibilities of the City Manager are as follows:
▪ Represents the Town with other governmental agencies
▪ Recommends the adoption of ordinances and resolutions to execute the City Council’s policies
▪ Advises the City Council of the fiscal condition of the Town ▪ Prepares an annual budget and Capital Improvement Plan ▪ Exercises general supervision over all public buildings, parks, and other public properties under the control of the Town
▪ Appoints or removes employees of the Town
The Town contracts police services with the Santa Clara County Sheriff’s Office. Fire services are provided by the Los Altos Hills County Fire District, which contracts with the Santa Clara County Fire Department to perform fire department services. The Town has 15 committees and commissions that report to the City Council. The City Council assumes responsibility for adoption of this plan and the City Manager will oversee its implementation.

1.3. Development Trends
The General Plan serves as the local government’s “blueprint” for the future. It includes seven mandatory elements: land use, transportation, conservation, noise, open space, safety, and housing. The state law mandating that housing be included as an element of each jurisdiction’s general plan is known as a "housing-element law," and the document is called a "Housing Element." On January 30, 2023, the Town of Los Altos adopted the Housing Element Update (HEU). With a projected growth of over 441,000 households in the Bay Area, Los Altos Hills was assigned to provide 489 new housing units over the next eight years. The town must provide 197 housing units for those with “very low” and “low” median incomes.

Los Altos Hills is a community dedicated to maintaining its semi-rural atmosphere and overall quality of life for its residents. It is reported under the General Plan that the current trend is to develop residences that maximize the square footage allowed under floor area and development area regulations established by the Town’s Zoning Ordinance.

Though Los Altos Hills has issued several building permits since the last plan, it doesn’t appear that any development has occurred since then, and development remains unchanged. Due to limited development and a minor decrease in population since the last plan update, it can be assumed that the Town’s vulnerability remains unchanged. New development will have similar vulnerability to impacts from hazards with a large geographic extent, such as heavy rain, high winds, extreme heat, and drought. Wildfire risk and landslide risk are extensive through much of the town, so future development permits should consider these factors. Due to the fact that was not a significant expansion of the population or changes in land use as well as the rigorous implementation of current building codes and standards, the overall vulnerability to all hazards has not changed since the last plan update.

More recent and future development trends are described in Table 279.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 14
Table 3: Recent and Expected Future Development Trends
Criterion Response
Has your jurisdiction annexed any land
since the development of the previous
hazard mitigation plan?
 If yes, give the estimated area
annexed and estimated number of
parcels or structures.

Yes, since 2018 there have been roughly 15 parcels
annexed into the Town. With the one acre minimum, we
can estimate that number as 15 acres.

Is your jurisdiction expected to annex
any areas during the performance period
of this plan?
 If yes, please describe land areas and
dominant uses.
 If yes, who currently has permitting
authority over these areas?
The Town is not aware of any annexation plans at this
time.

Are any areas targeted for development
or major redevelopment in the next five
years?
 If yes, please briefly describe,
including whether any of the areas
are in known hazard risk areas.

The Town adopted the 6th Cycle Housing Element,
which creates multifamily housing zoning districts on
three separate sites.

Please provide the number of permits for
each hazard area or provide a qualitative
description of where development has
occurred.

Town of Los Altos Hills has a single zoning. Hazard area are throughout the town.

How many building permits were issued
in your jurisdiction since the
development of the previous hazard
mitigation plan?
2017 2018 2019 2021 2022
Total
Number
of
Permits
143 102 97 145 116
Please describe the level of buildout in
the jurisdiction, based on your
jurisdiction’s buildable lands inventory.

If no such inventory exists, provide a
qualitative description.

While the Town maintains an inventory of vacant lots,
it’s unclear whether they are buildable. Town zoning is a majority residential agricultural, with one (1) residential zoning district.

1.4. Capability Assessment

1.4.1. Resources for the 2023 Planning Initiative
The following technical reports, plans, and regulatory mechanisms were reviewed to provide information for inclusion into the 2023 Multi-Jurisdiction Hazard Mitigation Plan for both Volume 1 and Volume 2 (Town of Los Altos Hills Annex). All the below items were additionally reviewed as part of the full capability assessment for the Town of Los Altos Hills.  Town of Los Altos Hills General Plan: The General Plan, including the Economic Development Housing, Land Use, and Safety Elements, was reviewed for information regarding the jurisdiction profile, and the goals and policies consistent with hazard mitigation for carryover as goals and objectives.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 15
 Capital Improvement Plan: The Capital Improvement Plan was reviewed to identify crossplanning initiatives for inclusion as mitigation projects.  Hazard Related Plans: Plans including but not limited to the Local Emergency Operations Plan, Continuity of Operations Plan, and the Community Wildfire Protection Plan were reviewed for identify potential integrative initiatives for mitigation strategies and planning.  Additional Plans: Additional plans such as the Transportation Plan, Climate Action Plan, and Parks and Recreation Plan were reviewed to assess existing and potential mitigation strategies.  Town of Los Altos Hills Municipal Code: The Municipal Code was reviewed for the jurisdiction profile, the full capability assessment, and for identifying opportunities for action plan integration.  Ordinances: The Floodplain Management, Zoning, Subdivision, Stormwater, Flood Damage Prevention, and Environmental Protection Ordinances were reviewed for alignment with natural hazard mitigation planning efforts.

1.4.2. Full Capability Assessment
An assessment of legal and regulatory capabilities is presented in Table 280 and Table 281. An assessment of fiscal capabilities is presented in Table 282. An assessment of staffing capabilities is presented in Table 283. An assessment of administrative and technical capabilities is presented in Table 284. Information on National Flood Insurance Program (NFIP) compliance is presented in Table 285. An assessment of education and outreach capabilities is presented in Table 286. Classifications under various community mitigation programs are presented in Table 287. Development and permitting capabilities are presented in Table 288, and the community’s adaptive capacity for the impacts of climate change is presented in Table 289.

Table 4: Legal and Regulatory Capabilities: Codes, Ordinances, and Requirements Legal and
Regulatory
Capability
Local
Authority
Other
Jurisdiction
Authority
State
Mandated
Integration
Opportunity?
Building Code Yes No Yes Yes
Comment: The town has adopted the California Building Code (2016).

Zoning Ordinance Yes No Yes Yes
Comment: Municipal Code Title 10, Chapter 1.

Subdivision
Ordinance
Yes No Yes Yes
Comment: Municipal Code Title 9, Chapter 1.

Stormwater
Management
Ordinance
Yes No Yes Yes
Comment: Municipal Code Title 7, Chapter 4.

Other Natural
Hazard-Specific
Ordinances
Yes No No Yes
Comment: Municipal Code Title 4, Public Safety.

Post-Disaster
Recovery
No No No No

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 16
Legal and
Regulatory
Capability
Local
Authority
Other
Jurisdiction
Authority
State
Mandated
Integration
Opportunity?
Comment: None Identified.

Real Estate
Disclosure
No Yes Yes No
Comment: State of California Dept. of Real Estate Disclosures in Real Property Transactions Cal. Civ.

Code §1102 et seq. 2005 Natural Hazards, Earthquake Guides.

Growth
Management
Yes No Yes No
Comment: Cal. Gov. Code §65300 et se.

Site Plan Review Yes No No Yes
Comment: Municipal Code Title 10, Chapter 2.

Environmental
Protection
Yes No Yes No
Comment: Various sections of Municipal Code and General Plan, California Environmental Quality Act Public Resources Code 21000–21189 and the CEQA Guidelines California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000– 15387. Municipal Code Title 12, Chapter 2.

Flood Damage
Prevention
Yes No No Yes
Comment: Municipal Code Title 7, Chapter 4.

Emergency
Management
Yes Yes Yes Yes
Comment: None Identified.

Climate Change No No Yes Yes
Comment: California SB-32 and SN-379.

Acquisition of land
for open space and
public recreation
uses
No No No No
Comment: None Identified.

Table 5: Planning, Legal, and Regulatory Capabilities
Planning, Legal, or Regulatory
Capability
Local
Authority
Other
Jurisdiction
Authority
State
Mandated
Integration
Opportunity?
General Plan Yes No Yes Yes
Is the plan compliant with Assembly Bill 2140? Yes
Comment: The Los Altos Hills General Plan was adopted April 26, 2007.

Capital Improvement Plan Yes No No No
How often is the plan updated? Annually
Comment: FY 22-23 Operating Budget and FY 2023-2027 Five Year Capital Improvement Plan

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 17
Planning, Legal, or Regulatory
Capability
Local
Authority
Other
Jurisdiction
Authority
State
Mandated
Integration
Opportunity?
Floodplain or Watershed Plan No Yes Yes Yes
Comment: Santa Clara Valley Water District
Stormwater Management Plan Yes No Yes No
Comment: None identified.

Urban Water Management Plan No No No No
Comment: None Identified.

Habitat Conservation Plan No Yes No No
Comment: Santa Clara Valley Habitat Plan, adopted in 2013.

Green Infrastructure Plan Yes No No No
Comment: None Identified.

Parks or Open Space Plan Yes No Yes Yes
Comment: The adopted General Plan includes an Open Space Element.

Economic Development Plan No No No No
Comment: None Identified.

Transportation Plan Yes No No Yes
Comment: The adopted General Plan includes a Circulation & Scenic Roadways Element.

Shoreline Management Plan No No No No
Comment: None Identified.

Community Wildfire Protection Plan Yes Yes No Yes
Comment: Santa Clara County Community Wildfire Protection Plan Forest Management Plan No No No No
Comment: None identified.

Climate Action Plan Yes No No Yes
Comment: Los Altos Hills 2021 Climate Action Plan
Comprehensive Emergency
Management Plan
No No No No
Comment: None identified.

Local Emergency Operations Plan Yes No No Yes
Comment: Los Altos Hills Emergency Operations Plan, 2018 Threat and Hazard Identification and
Risk Assessment (THIRA)
No No No No
Comment: None identified.

Post-Disaster Recovery Plan No No No No
Comment: None identified.

Continuity of Operations Plan Yes No No Yes
Comment: Los Altos Hills Continuity of Operations Plan
Public Health Plan No No No No
Comment: None identified.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 18
Table 6: Financial Capabilities
Financial Capability Could the resource be
used to fund future
mitigation activities?
Has the funding resource been
used in the past for mitigation
activities? If yes, for what type
of mitigation activities?
Community Development
Block Grants
Yes No
Other Federal Funding
Programs
Yes Yes, the Town has applied for the
Hazard Mitigation Grant.

Capital Improvements Project
Funding
Yes Yes, the Matadero Creek Capital
Improvement Project.

Authority to Levy Taxes for
Specific Purposes
Yes No
User Fees for Water, Sewer,
Gas or Electric Services
No No
Stormwater Utility Fee Yes No
Incur Debt through General
Obligation Bonds
Yes No
Incur Debt through Special
Tax Bonds
Yes No
Incur Debt through Private
Activity Bonds
Yes No
Withhold Public Expenditures
in Hazard-Prone Areas
No No
State Funding Programs Yes No
Development Impact Fees for
Homebuyers or Developers
Yes No
Public or Private Partnership
Funding Sources
Yes No
Other Funding Sources Yes, the Open Space Fund No
Table 7: Staffing Capabilities
Staffing Capability Have Capability? Is staffing adequate to enforce regulations?
Is staff trained on
natural hazards
and mitigation?
Chief Building Official  Yes
 Contracted, Part Time
 Building Department
Yes Yes
Parks and Recreation
Director
 Yes
 Full Time
 Recreation
Department
Yes Yes

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 19
Staffing Capability Have Capability? Is staffing adequate to enforce regulations?
Is staff trained on
natural hazards
and mitigation?
Emergency Manager  Yes
 Contracted (part-time)
 City Manager’s Office
No Yes
Community Planner  Yes
 Full Time
Yes No
Civil Engineer  Yes
 Full Time
 Planning, Building,
Public Works &
Engineering
Yes Yes
Engineers or
professionals
trained in building or
infrastructure
construction practices
 Yes
 Full Time
 Planning, Building,
Public Works &
Engineering
Yes Yes
Planners or engineers
with knowledge of land
development and land
management practices
 Yes
 Full Time
 Planning, Building,
Public Works &
Engineering
Yes Yes
Planners or engineers
with an understanding
of natural hazards
 Yes
 Full Time
 Planning, Building,
Public Works &
Engineering
Yes Yes
Surveyors No No No
GIS Coordinator or
personnel skilled or
trained in GIS
applications
 Yes
 Part Time, contract
 Planning, Public
Works & Engineering
Yes No
Public Works Director  Yes
 Full Time
 Planning, Building,
Public Works &
Engineering
Yes Yes
Fire Chief  No
 Santa Clara County is
contacted by Los Altos
Hills County Fire
District to provide fire
services to the Town.

Yes Yes
Environmental Director No No No

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 20
Staffing Capability Have Capability? Is staffing adequate to enforce regulations?
Is staff trained on
natural hazards
and mitigation?
Staff with training in
benefit/cost analysis
 Yes
 Full Time
 Finance Director
Yes Yes
Scientist familiar with
natural hazards in local
area
No No No
Table 8: Administrative and Technical Capabilities
Administrative or Technical
Capability
Have Capability? Has the capability been used to
assess or mitigate risk in the past? If
yes, what type of hazard event?
Maintenance programs to
reduce risk
Yes Yes, Santa Clara County Fire District
supports wildfire risk reduction through
brush chipping, weed abatement
programs, vegetation management,
programs to improve safety of main
roadways as evacuation routes. Public
Works performs regular drainage/sewer
maintenance and proactive work ahead
of storms with trees/drainage.

Mutual aid agreements Yes Yes, Town resolution, Master Mutual Aid Agreement, Mutual Aid affirmed in Town
EOP, MOU with Foothill – De Anza
Community College District
Hazard data and information Yes Yes, CalCOP, County OAS briefings, PG&E briefings and maps, Valley Water
briefings and maps
Hazus analysis or GIS
software
Yes Yes, GIS is used as part of analysis and
planning reviews.

Grant writing No N/A
Does your jurisdiction have
any established warning
systems or services for
hazard events?
Yes Nixle and AlertSCC – Everbridge
platform, through Santa Clara County
Table 9: National Flood Insurance Program (NFIP) Compliance Topic Response
What department in your jurisdiction is
responsible for floodplain management?
Public Works
Who acts as your jurisdiction’s floodplain
administrator?
Director of Public Works

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 21
Topic Response
Is the floodplain administrator or NFIP
Coordinator certified?
No
Is floodplain management an auxiliary
function in your jurisdiction?
No
What is the date of adoption of your flood
damage prevention ordinance?
November 17, 2001
Do floodplain development regulations meet
or exceed FEMA or state minimum
requirements? If regulations exceed
requirements, in what ways?
Yes
How are the substantial
improvement/substantial damage provisions
implemented?
The Director of Public Works, who is designated
as the town’s Floodplain Administrator, is
responsible for making substantial
improvement/substantial damage determinations,
including determining the market value. In addition
to physical assessment, the permit review process
can be used to track and identify SD/SI structures.

The Floodplain Administrator is responsible for
reviewing all development permits in the SFHAs.

Provide an explanation of the permitting
process for development within the floodplain.

See town code Title 7 Public Works, Chapter 4
Flood Plain Management, Article 4 Administration
When did your jurisdiction enter the NFIP? January 2, 1980 Is your jurisdiction in good standing with the
NFIP?
Yes
Are the jurisdiction’s Flood Insurance Rate
Maps (FIRMs) digital, paper, or both?
Digital
Adopted effective FIRM dated 5/18/2009
Explanation of NFIP administration services
within your jurisdiction.

Consultation with developers, permit reviews, and
inspections
Barriers to running an effective NFIP program
in your jurisdiction.

None
When was the most recent Community
Assistance Visit (CAV) or Community
Assistance Contact (CAC)?
The Town staff regularly visits sites with reported
flooding issues and provide assistance.

Is a CAV or CAC scheduled or needed? Scheduled as needed Does your jurisdiction have any outstanding
NFIP compliance violations that need to be
addressed?
No
Do your flood hazard maps adequately
address the flood risk within your jurisdiction?
Yes
Does your floodplain management staff need
any assistance or training to support its
floodplain management program?
No
Does your jurisdiction participate in the
Community Rating System (CRS)?
No

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 22
Topic Response
How many structures are exposed to flood risk
within your jurisdiction?
 In 10% annual chance flood hazard area: 23
 In 1% annual chance flood hazard area: 36
 In 0.2% annual chance flood hazard area:
2,728
How many flood insurance policies are in
force in your jurisdiction?
 What is the insurance in force?
 What is the premium in force?
 34 policies in force
 $11,036,000 insurance in force
 $26,775 premium in force
Areas of flood risk with limited NFIP policy
coverage.

Unknown
How many total loss claims have been filed in
your jurisdiction?
 How many claims were closed without
payment or are still open?
 What is the total amount of paid claims?
 How many claims were for substantial
damage?
 20 total loss claims have been filed
 10 claims closed without payment
 $51,957.41 total payments for losses
 The Town does not have data on substantial
damage claims.
 Zero claims were for repetitive loss / severe
repetitive loss structures.

How NFIP compliance will be continued during
the next 5 years.

Adoption and enforcement of floodplain
management requirements, including regulating
new construction in Special Flood Hazard Areas
(SFHAs).

Floodplain identification and mapping, including
any local requests for map updates.

Table 10: Education and Outreach Capabilities
Education or Outreach
Capability Response
How does the personnel,
program, or organization
relate to disaster
resilience and
mitigation?
Could the personnel,
program, or
organization help
implement future
mitigation activities?
Does your jurisdiction have
a Public Information Officer
or Communications Office?
Yes The PIO can directly
communicate hazard and
disaster related
information.

Yes
Does your jurisdiction have
personnel skilled or trained
in website development?
No N/A N/A

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 23
Education or Outreach
Capability Response
How does the personnel,
program, or organization
relate to disaster
resilience and
mitigation?
Could the personnel,
program, or
organization help
implement future
mitigation activities?
Does your jurisdiction have
hazard mitigation
information available on
your website?
Yes Webpage listing links to
documents, websites and
videos explaining
preparedness for natural
and man-made hazards.

Also provides documents
explaining structural and
non-structural hazard
mitigation
Yes
Does your jurisdiction
utilize social media for
hazard mitigation education
and outreach?
Yes Facebook, Nextdoor, and
Twitter are used to
communicate hazard
information.

Yes
Does your jurisdiction have
any citizen boards or
commissions that address
issues related to hazard
mitigation?
Yes The Emergency
Preparedness and
Response Committee
directly addresses disaster
resilience. The Town also
has a Planning
Commission.

Yes
Does your jurisdiction have
any ongoing public
education or information
programs that could be
used to communicate
hazard-related information?
Yes Firewise programs
through LAHCFD,
CERT education
program through
LAHCFD and SCCFD,
and upcoming programs
through Emergency
Preparedness and
Response
Committee provide
community hazard
education.

Yes
Does your jurisdiction have
local citizen groups or
nonprofit organizations
focused on environmental
protection, emergency
preparedness, and/or
underserved populations?
Yes The Environmental Design
& Protection and
Environmental Initiatives
Committee address
environmental protection.

Yes
Does your jurisdiction have
natural disaster or safety
related school programs?
Yes Schools participated in
February 2023 in the
“whole community” LAH
EOC Drill which promotes
overall disaster resilience.

Yes

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 24
Education or Outreach
Capability Response
How does the personnel,
program, or organization
relate to disaster
resilience and
mitigation?
Could the personnel,
program, or
organization help
implement future
mitigation activities?
Does your jurisdiction have
public/private partnership
initiatives addressing
disaster-related issues
Yes The Los Altos Mountain
View Community
Foundation and Proactive
Disaster Donations
Account address disaster
related concerns.

Yes
Table 11: Community Classifications
Participating? Classification Date
Classified
Community Rating System No N/A N/A
Building Code Effectiveness
Grading Schedule
No N/A N/A
Insurance Services Office (ISO)
Fire Rating
No N/A N/A
National Weather Service
StormReady Program®
No N/A N/A
Firewise USA® Program Yes, Saddle Mountain
Neighborhood

N/A N/A
Table 12: Development and Permitting Capabilities
Development or Permitting Capability Response
Does your jurisdiction issue development
permits?
 If not, who does? If yes, which department?
Yes
Building Department
Does your jurisdiction have the ability to track
permits by hazard area?
Yes
Can manually pull permits associated with
addresses within a hazard area.

Does your jurisdiction have a buildable lands
inventory?
While Town maintains an inventory of vacant lots,
it’s unclear whether or not they are buildable
Town is zoning is a majority residential
agricultural, with one (1) residential zoning district.

Table 13: Adaptive Capacity for Climate Change
Adaptive Capacity Assessment Question Jurisdiction Rating Technical Capacity
Jurisdiction-level understanding of potential climate change impacts Medium

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 25
Adaptive Capacity Assessment Question Jurisdiction Rating Comment: 2021 Climate Action Plan is the third the Town has done. The Town did a greenhouse gases inventory Sept 2021.

Jurisdiction-level monitoring of climate change impacts Medium Comment: Climate Action Plan December 15, 2016 and Climate Action Plan Oct 2021 Technical resources to assess proposed strategies for feasibility and externalities Low
Comment: This work would be done by Town Staff, with consultants as needed.

Jurisdiction-level capacity for development of greenhouse gas emissions inventory High
Comment: Greenhouse gases inventory conducted in 2021. Climate Action Plan proposes strategies, and lists actions that the Town can take in its own operations.

Capital planning and land use decisions informed by potential climate impacts Low
Comment: We have current CIPs to transition Town Hall off natural gas and go full electric. Electric water heaters and heat pumps for Town Hall. This includes the Battery Energy Storage system CIP that is replacing Town Hall’s generator.

Participation in regional groups addressing climate risks Low Comment: A Council member holds a position as a liaison for SVCE (Silicon Valley Clean Energy).

Implementation Capacity
Clear authority/mandate to consider climate change impacts during public decision-making processes Medium
Comment: Anything related to climate impacts is reviewed by the Environmental Initiatives Committee (EIC) in Town to get a recommendation prior to the City Council discussing the topic.

Identified strategies for greenhouse gas mitigation efforts High Comment: Adopted Climate Action Plan December 15, 2016 and October 2021 Climate Action Plan is the 3rd plan. Town has adopted Reach codes. CEQA reviews take into account air quality, energy management, and other climate change-related issues.

Identified strategies for adaptation to impacts Medium
Comment: 2021 Climate Action Plan lists strategies, and specifies Town action Champions for climate action in local government departments Medium Comment: EIC and Community Development Dept
Political support for implementing climate change adaptation strategies Medium
Comment:

Financial resources devoted to climate change adaptation Low Comment: The town has been awarded several grants from Cal OES and SVCE for the BESS CIP Project.

Local authority over sectors likely to be negative impacted Medium Comment:

Public Capacity
Local residents’ knowledge of and understanding of climate risk Medium

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 26
Adaptive Capacity Assessment Question Jurisdiction Rating Comment: The 2021 Climate Action Plan provided some understanding. Highly educated and aware local residents have general understanding of climate change and risk. Local nonprofit Greentown Los Altos drives some awareness and actions in the local community.

Local residents’ support of adaptation efforts Medium
Comment: There is mixed support. A substantial number of local residents have adopted electric cars, solar power, battery storage. Others resist measures to require electrification of appliances.

Local residents’ capacity to adapt to climate impacts Medium Comment: Many residents have the financial capability to adopt new technologies and make modifications.

Local economy’s current capacity to adapt to climate impacts Medium Comment: The Town has no commercial or industrial.

Local ecosystem’s capacity to adapt to climate impacts Medium Comment: Climate change increased wildfire risks; some mismatched morphology of plants and animals. There is a limited understanding of what impact the changes in weather patterns (especially, timing and volume of rain) will have on local ecosystems.

1.4.3. Opportunities to Expand Upon and Improve Existing Capabilities The hazard mitigation planning process presented the opportunity for the community to discuss and evaluate their current capabilities however, building mitigation capabilities is an ongoing process. New capabilities can be added which will support mitigation. Current capabilities can also be enhanced to actively support mitigation and reduce risk. Significant efforts have been made to increase the capabilities of jurisdictions across the OA. By participating in this plan update, each community is reinforcing their support for mitigation and understanding of the capabilities they need to successfully implement mitigation measures. Actions that can expand and improve existing authorities, plans, policies, and resources for mitigation include:
 Developing a Climate Action Plan which incorporates hazard data and actions to adapt to a changing climate.
 Budgeting and passing policies and procedures for mitigation actions.  Adopting and implementing stricter mitigation regulations.  Approving the training of staff for mitigation activities.  Approving mitigation updates to existing plans as new needs are recognized.  Continuing to update plans as necessary to ensure they are current and reflect the needs of the community or special district.
 Further developing warning systems and messaging.
 Creating and implementing additional public education and outreach offerings and increasing the volume of translated materials.
 Ensuring grant opportunities are capitalized upon to meet mitigation goals.

Each type of the four FEMA-identified capabilities were evaluated, in addition to OA-priority capabilities like adaptive capacity. Gaps and limitations, if any, are discussed in the tables above. Additional jurisdiction-specific opportunities to expand on and improve capabilities for reducing risk include:
 Strengthening our alert and warning capabilities through templates, staff training

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 27
 Programs to motivate residents to take action on mitigations and defensible space and personal preparedness.
 Fund and hire a staff member for emergency management, at least part-time.  Implementing a comprehensive public education and communications program  Encouraging residents to implement earthquake mitigations and participate in Earthquake Brace and Bolt program.
 Writing, documenting, training and publicizing additional annexes to the EOC e.g., large animal evacuation plans.
 Recruiting additional emergency preparedness volunteers such as CERTs; training them, and retaining them.
 Comprehending landslide risks and integrating appropriate mitigations into codes/ordinances/education.
 Implementing Common Operating Picture capability for the EOC.  Consider utilizing additional funding sources for hazard mitigation.

1.5. Integration with Other Planning Initiatives
This section describes the process for integrating the hazard mitigation plan into local planning mechanisms.

1.5.1. Existing Integration
The following plans and programs currently integrate the goals, risk assessment and/or recommendations of the hazard mitigation plan:
 Santa Clara County Community Wildfire Protection Plan: The Community Wildfire Protection Plan directly identifies community risk and provides mitigation strategies specifically for the Town.  Climate Action Plan 2022: This plan identifies many mitigation strategies and goals for the city related to climate change adaptation, and hazards such as flooding, extreme temperatures, and wildfires.
 Capital Improvement Plan: The CIP identifies mitigation goals and has been reviewed to include potential cross integrative mitigation strategies.
 Los Altos Hills Municipal Code: The City Code, such as the Zoning, Subdivision, and other natural hazard specific ordinances was reviewed to identify mitigation strategies. They are updated in accordance with recommendations from professional organizations and State law.  Public Outreach Programs: The Town will continue its efforts in public outreach and education with CERT training, emergency preparedness outreach activities and classes, information on the Town website and publications. The City Council has chartered the Emergency Preparedness and Response Committee (EPRC) to advise the Town, and the Committee has several subcommittees and action items for engaging the public.  Los Altos Hills Emergency Operations Plan: This plan includes a mitigation section and references the local hazard mitigation plan, and also outlines risks and vulnerabilities for the community.
 Santa Clara County Community Wildfire Protection Plan (CWPP): This plan includes annexes for the Town of Los Altos Hills and the Los Altos Hills County Fire District. These annexes include recommendations for mitigation projects.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 28
 The Los Altos Hills Safety Element: This plan identifies safety hazards and establishes goals, policies and programs that protect the community from natural hazards such as earthquakes, landslides, flooding, and wildfires. The Safety Element also addresses human-caused threats to public safety such as structural fires, crime, and hazardous waste, and defines several safety goals for the Town.

The Town of Los Altos Hills did not specifically integrate the prior 2017 MJHMP into any planning mechanisms.

1.5.2. Opportunities for Future Integration
The following plans and programs do not currently integrate the goals, risk assessment and/or recommendations of the hazard mitigation plan, but provide an opportunity for future integration:
 Continuity of Operations Plan (COOP): The Los Altos Hills COOP does not outline any specific mitigation strategies, but in future updates, provides an opportunity for further integration including incorporating the hazard risk data and mitigation actions listed in this plan.  Building/Zoning Codes: The building and zoning codes will be updated in accordance building and zoning codes will be updated in accordance with recommendations from professional organizations and State law.
 Emergency Operations Plan: The Town anticipates updating the Emergency Operations Plan in late 2023/early 2024. The planning team for this plan intends to review the Evacuation Annex and other aspects of the emergency plans.

The plan participants, particularly the Planners, from the Town of Los Altos Hills are responsible for incorporating this plan into other planning mechanisms moving forward. These plans have ongoing updates or will be updated annually. The Local Planning Team will be responsible for ensuring that this MJHMP is shared with the appropriate commissions, partnering with neighboring jurisdictions when appropriate, and that the plan is integrated into other planning mechanisms.

1.6. Jurisdiction-Specific Natural Hazard Event History Table 290 lists all past occurrences of natural hazards within the jurisdiction since 2017.

Table 14: Natural Hazard Events
Type of Event FEMA Disaster #
(if applicable)
Date Preliminary
Damage Assessment
Severe Winter storms,
localized flooding, and
localized erosion
issues
EM-3591
Public Assistance
Emergency
Declaration
01/09/2023 and
ongoing
Numerous downed trees, storm
drainage blockages, power
outages. Sinkholes in public
roadways. Roads blocked by
debris. High water in creeks but no
flooding. Landslides, mudslides,
and erosion damage. Town
overtime and expenses. Power
outage at Town Hall. Facility
damage from rain.

Fire at Byrne
Preserve
N/A 07/20/ 2017 Grassland fire; smoke; risk to the
Town Barn

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 29
Type of Event FEMA Disaster #
(if applicable)
Date Preliminary
Damage Assessment
COVID –19 pandemic N/A State of
Emergency
Approved
03/19/2020;
ongoing
Risk of disease transmission and
death; Town Hall closed; Staff
worked from home; certain Town
services closed/discontinued/
delayed
Poor air quality due to
wildfire smoke
N/A Fall 2018 and
2019
Poor air quality presented health
risks to residents; impacted those
with asthma and other medical
conditions; caused cancellation of
school sports and other outdoor
events.

1.7. Jurisdiction-Specific Vulnerabilities
 Five Hazus earthquake scenarios were generated for the OA. Within Los Altos Hills, Hazus estimates almost $144 million (3.27% of total) in losses for a 100-year probabilistic earthquake, and $675 million (15% of total) for a 500-year probabilistic earthquake. Of the three fault-based scenarios, the highest potential impacts were from the Hayward scenario, which estimated $246.6 million in losses, or 5.56% of the total replacement value.  Those with lower incomes may be more likely to live in areas of poorly maintained or aging housing and infrastructure. Older homes constructed with fewer seismic code standards may be more susceptible to damage from earthquake. Renters in multifamily properties often experience higher levels of displacement following a disaster such as an earthquake. Individuals with fewer financial resources have less capacity to recover from earthquake losses and are less able to secure temporary housing if needed.
 6,869 people in Los Altos Hills are within wildfire hazard areas, which is 81% of the total population. 2,395 structures valued at over $2 billion (over 71% of the total replacement value) are also at risk. Although the FHSZ map does not show significant fire hazard in Los Altos Hills, the Wildfire Classification map in Figure 126 shows areas of high wildfire potential throughout the city. Power lines are occasionally de-energized in high wind events and similar conditions that may increase the risk of wildfire. Although de-energizing lines reduces the risk of igniting a wildfire, power interruptions can affect operations of other critical facilities. High wind events can also worsen the risk of wildfire. Not all structures in areas at risk of wildfire are constructed with fire-resistant materials or have adequate defensible space or other forms of vegetation management to reduce wildfire risk. Wildfire risk is expected to increase by extended periods of drought or extreme heat caused by climate change. Six critical facilities and two community assets were identified in areas in proximity to moderate to high wildfire risk. This includes three schools, one fire station, and one police station. Clearing of vegetation and other improvements to maintain appropriate evacuation routes along multiple roadways are needed.  No high hazard dam risk is present in Los Altos Hills, so dam failure was not profiled for this annex.
 Hazus flood models did not generate any flood damage estimates for Los Altos Hills. Although riverine flooding is not of particular concern, localized flooding from heavy rain may be possible.

The SFHA do show areas of 1% chance annual flood within the town. A visual inspection shows these zones could potentially impact the Junipero Serra Freeway, a critical transportation route in the town. Stormwater systems are critical for managing water in heavy precipitation and other flooding events. Evaluation of stormwater systems, culverts, and other water works in the town can provide information on where improvements may be needed.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 30
 High landslide potential is found in many areas of Los Altos Hills. Almost 3,000 residents (35% of the total city population) are in moderate to high landslide potential areas. Structure values in these zones total $611 million, or 35% of the total structural value in the city. Many of the roads in the town are winding and narrow and near hillsides. A landslide blocking a road could impede access to the area. Heavy rain events can contribute to increased landslide risk. Much of Los Altos Hills has a high proportion of residents (20-25%) over age 65 who may experience more severe negative impacts from these hazards, such as difficulty in evacuation or difficulty accessing needed services if utility, communication, or transportation systems in this area are disrupted.
 Drought is a hazard that has similar conditions over broad areas. It is anticipated that the impacts of drought will be fairly consistent across the OA. Drought impacts vegetation and can make it more vulnerable to disease and wildfire. Extended drought may necessitate limits on landscape irrigation or higher costs for irrigation, which can have economic impacts. Although agriculture is not a primary economic sector in the OA, drought can have severe negative impacts on growth of crops and gardens. Droughts are expected to become more common and possibly of greater intensity or longevity due to ongoing climate change. Drought and extreme heat are also closely related to an increased risk of wildfire. Conservation and other water management efforts are needed to help maintain an adequate water supply.
 Impacts from inclement weather such as heavy rain, hail, and wind are likely to be very similar across the OA. Individual events may impact only limited areas, but the entire OA is at risk to similar conditions. Heavy rain may cause localized flooding on roadways and low-lying areas which may disrupt transportation for the general public and can also delay emergency response.

Heavy rain can also have cascading impacts on landslide potential or strain the capacity of dams.  High winds can disrupt power, communication and other services and cause damage to structures. Debris from falling trees and limbs can block roadways or damage structures and utility lines.
 Extreme heat or cold can be harmful to health, particularly to those who are older and/or have underlying health conditions or those with inadequate housing with adequate warming and cooling systems. It can also contribute to the risk of wildfire over time. Extreme heat can also strain power distribution systems and lead to rolling blackouts. Climate change is expected to increase the frequency and intensity of extreme heat events in the future.  Los Altos Hills is distant from the shoreline and has no direct tsunami risk and was not profiled for this annex.

Climate Change Considerations
Anticipated changes in climate may increase the number of occurrences, length or intensity in hazards such as extreme heat or drought, as indicated by the CMRA tool. Both drought and extreme heat conditions contribute to increased risk of wildfire, as lack of precipitation and high temperatures both contribute to vegetation becoming dry and more susceptible to quick ignition and faster fire spread. Changes in temperature and precipitation patterns can also reduce snowpack, and changes in runoff from snowpack may result in changes to water supplies throughout the region.

Climate change may also impact the future frequency or severity of severe weather such as heavy rain and subsequent risk of flooding. Although CMRA does not indicate a significant change in the number of precipitation events or overall annual rainfall, it is anticipated that those events may become more extreme, with significant amounts of precipitation occurring during an extreme precipitation event. Climate change may lead to frequent fluctuation of water levels retained by dams and may result increased discharges and flooding downstream and possibly overtopping or other design failures following extreme precipitation events.

Intense rainstorms can result in increased risk of landslides occurrences, so increased heavy rain events driven by climate change may also increase the occurrence of landslides. Loss of vegetation

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 31
from wildfire reduces slope stability, so an increase in wildfires resulting from climate change may also increase post-fire debris flows.

An in-depth assessment of the possibility of increasing numbers and intensities of windstorms was not available for the OA; however, changes in temperature and extreme weather events may also be accompanied with increases in high wind. Winds contribute to damaged utility lines resulting in power outages and can also contribute to extreme wildfire risk conditions.

Los Altos Hills will likely experience effects of climate change in relation to drought, extreme heat, heavy rain, high wind, flooding, wildfire, landslide, and dam failure. Climate impacts to earthquake hazards are not well understood and not currently believed to have an effect in Los Altos Hills.

Additional details on potential impacts to population, property, critical facilities, the environment, and the economy can be found in Volume 1, Section 12.

Repetitive loss records are as follows:
 Number of Federal Emergency Management Agency (FEMA)-identified Repetitive-Loss Properties (RL): 0
 Number of FEMA-identified Severe-Repetitive-Loss (SRL) Properties: 0  Number of RL Properties or SRL Properties that have been mitigated: 0 Other noted vulnerabilities include:
 Increased risk of wildfire causes a longer fire season, a wet winter resulting in heavy fuel load, dry summer resulting in fuel ready to burn, onshore hot winds increasing the risk of fire and drying out fuels, and strong gusting winds that can carry embers long distances. Also, there is an increased risks of fires that burn with high intensity and rate, spread, and may occur year-round.  Potential damage to populated areas downstream of the Los Altos Hills Reservoir, on the site of Neary Quarry may be at risk during a dam failure. This lake was formed by damming Hale Creek and is located on private property of a homeowners’ association in the Quarry Hills development.  Extreme drought presents risks of water use restrictions, and water supply risk as the number of residences increases in the Town (per the Housing Element). An extreme drought may limit the Town’s water supply. This may drive shortages or price increases, and likely will drive water use restrictions. Some of the Town’s water supply comes from Hetch Hetchy, the amount designated for the Town’s retail water supply could be cut back. Some of the Town’s water supply comes from reservoirs, the Central Valley, and other wells or groundwater. Drought conditions are expected to worsen in the future due to climate change. Conservation of water, drought-tolerant landscaping, and other community efforts can help maintain an adequate water supply.  The Town’s housing stock consists of many older buildings. The Town lacks information about which homes have had seismic retrofit work. The town-owned Heritage House is vulnerable to earthquakes, with no seismic strengthening.
 At least 2 religious communities are located within the Town, which house retired nuns and others. Some of these residents have limited mobility or other health issues. One of the communities does not have a telephone or use email, and only turns on their cell phone when they want to make a call—making emergency notification messages very difficult. These communities have very limited transportation, making evacuation difficult. These communities may be especially vulnerable with the inability to evacuate and lack of emergency communication, particularly for high winds and wildfire.  Although only approximately 1 percent of structures in the Town are in the 1 percent annual chance floodplain, almost 92 percent of the Town’s structures are believed to be located in the

0.2 percent annual chance flood hazard area.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 32
 Older homes may not have sufficient engineering to reduce the risk of landslides or other hazards. Newly built homes had geological reviews and their construction plans account for landslide risk. The Town lacks data on the number of residences that do not comply with today’s building standards.
 High winds present risks of power outages across the town (the March 2023 storms caused a multi-day power outage for the majority of the Town residents and for City Hall) and risk of injury and property damage due to falling limbs and trees. Power outages may impact residents’ medical equipment and present health risks. Heat events present health risks to vulnerable residents. Heat and high winds increase wildfire risks. The religious communities may be especially vulnerable with the inability to evacuate and the lack of emergency communication.  The Town of Los Altos Hills is located adjacent to a wildland area at risk of fire. The residences in the Town are spread across the land, which is hilly, has curving (often narrow or dead-end) roads, and limited road access—presenting difficulties in evacuation. Relatively few residents have registered with AlertSCC, the County emergency notification system, limiting our ability to notify them in a disaster event. Many residents keep horses or other livestock on their property, which adds to the issue of evacuating. The religious communities may be especially vulnerable with the inability to evacuate and lack of emergency communication.  Increased risk of severe winter storms: heavy rain and winds present risks of trees going down, erosion along creek embankments, and roadway failures. Town infrastructure and roads may be at risk of sinkholes and other damage.

1.7.1. Social Vulnerability
Los Altos Hills has low social vulnerability, as shown in Figure 162. A relatively low percentage of people in Los Altos Hills were identified as having characteristics that might contribute to greater difficulty recovering from a disaster. Residents here will likely be comparatively resilient to impacts from hazards.

U.S Census Bureau QuickFacts notes that 31.9% of the population of Los Altos Hills is over the age of

65. This population tends to have increased underlying health conditions, decreased mobility, and other unique needs. Older individuals tend to be more susceptible to negative health impacts from extreme heat and respiratory difficulty from wildfire smoke. Lower mobility may restrict their ability to take riskreducing measures for themselves and their properties, such as clearing defensible space around their homes.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 33
Figure 4: Los Altos Hills Social Vulnerability

1.8. Hazard Risk Index
Table 291 presents the hazards of concern from highest risk index number to lowest, as assigned by the Town of Los Altos Hills.

Table 15: Hazard Risk Index
Hazard Probability Life Impact Property
Impact
Percentage
of Area
Impacted
Maximum
Probable
Extent
Drought Highly Likely Minor Catastrophic Extensive Weak Wildfire/Smoke/Air
Quality
Likely Critical Critical Extensive Moderate
Earthquake Likely Critical Critical Significant Major
Climate Change Likely Minor Critical Significant Weak
Heavy Rain Likely Limited Limited Significant Moderate
High Wind Likely Limited Limited Significant Moderate
Extreme Heat Likely Limited Limited Significant Moderate

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 34
Hazard Probability Life Impact Property
Impact
Percentage
of Area
Impacted
Maximum
Probable
Extent
Landslide/Mass
Movement
Likely Limited Limited Minimal Moderate
Flood Occasional Minor Limited Minimal Moderate
Dam/Levee Failure Unlikely Minor Minor Negligible Moderate Table 16: Comparison of Los Altos Hills Risk Scores to Operational Area (OA) Risk Score Earthquake
Dam/
Levee
Failure
Heavy
Rain
High
Wind
Extreme
Heat Wildfire Drought Flood Landslide Climate Change
Los Altos
Hills
2 0 1.4 1.4 1.4 2.1 1.95 0.65 1.3 1.3
OA 2.24 1.19 1.44 1.44 1.44 1.68 1.21 0.90 0.36 1.13

1.9. Future Needs to Better Understand Risk/Vulnerability A better understanding of the Town’s vulnerable population, especially those needing assistance in evacuation, and a better understanding of the horse and livestock populations are needed. An evaluation of town properties would be helpful in assessing the level of seismic retrofits needed. Additionally, timely inspections and assessment of bridges and culverts would be beneficial in proactively identifying potential vulnerabilities in this critical infrastructure.

1.10. Status of Previous Plan Actions
Participants were asked to report the status of their mitigation actions listed in the previous plan as a part of this plan update. Where further information isn’t provided, the answers are defined as follows:
 Completed – work on this action is totally complete.
 Completed and ongoing – work on this action is complete; however, it is an ongoing project that will continue to be implemented. An example is a public outreach campaign that was created and will continue to be implemented.
 In progress – work on this action has begun and is in progress, but the action is not yet complete.  Retain – work on this action has not begun yet, the action is still relevant, and it should be in the 2023 MJHMP.
 No longer relevant – Action item is no longer relevant due to reduce or eliminated risk, it no longer being feasible, there has been a change in jurisdictional or organizational priorities, or another reason as stated.

Unless specifically requested otherwise, only those actions listed as “retain” are incorporated into the 2023 action plan.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 35
Table 17: Status of Action Items from the 2017 MJHMP
Action Item
Number*
Action Item Description Hazard(s)
Mitigated
Current
Status and
Comments
LAH-1 Create resources to assist neighbors in
networking and having an emergency action plan
Earthquake,
Flood, Wildfire
Retain
LAH-2 Continue tree trimming programs, brush
clearance, and other defensible space outreach
efforts as necessary to minimize the potential for
road blockage. Maintenance of brush and
vegetative growth for fire prevention is addressed
in Section 4-2.115 and 4-2.116 of the LAH
Municipal Code
Wildfire, Flood,
Severe Weather
Retain
LAH-3 Develop and enhance public education and
outreach materials for all hazards with emphasis
on high risk ratings
All Hazards Completed
and ongoing
LAH-4 Prepare a comprehensive evacuation plan
focusing on potential wildland fire threats and
identifying potential evacuation routes
Earthquake,
Wildfire, Flood,
Landslide
Retain
LAH-5 Participate in County organized efforts to
implement a countywide Community Wildfire
Protection Plan
Wildfire Completed
and ongoing
LAH-6 Evaluate options and resources available to
support home owners in completing seismic
retrofits
Earthquake Retain
LAH-7 Coordinate with the appropriate state and county
agencies to develop a comprehensive list of
bridges and overpasses within Los Altos Hills and
who is responsible for their maintenance
Earthquake,
Flood, Landslide
Retain
LAH-8 Where appropriate, support retro-fitting, purchase or relocation of structures located in high hazard
areas.

Earthquake,
Wildfire, Flood
Retain
LAH-9 Integrate the hazard mitigation plan into other
plans, ordinances and programs that dictate land
use decisions within the community such as
Municipal Code
All Hazards Completed
and ongoing
LAH-10 Develop and implement a program to capture
perishable data after significant events (e.g., high
water marks, preliminary damage estimates,
damage photos, total losses, successes, lessons
learned) to support future mitigation efforts
including the implementation and maintenance of
the hazard mitigation plan
All Hazards Ongoing
LAH-11 Support the Countywide initiatives identified in Volume 1 of the hazard mitigation plan
All Hazards Completed
and ongoing
LAH-12 Actively participate in the plan maintenance
protocols outlined in Volume 1 of the hazard
mitigation plan
All Hazards Completed
and ongoing

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 36
Action Item
Number*
Action Item Description Hazard(s)
Mitigated
Current
Status and
Comments
LAH-13 Continue to maintain good standing and
compliance under the National Flood Insurance
Program (NFIP). This will be accomplished
through the implementation of floodplain
management programs that will, at a minimum,
meet the requirements of the NFIP:

Enforcement of the flood damage prevention
ordinance
Participate in floodplain identification and
mapping updates
Provide public assistance/ information on
floodplain requirements and impacts
Flood Retain
LAH-14 Participate in the development of a countywide
post-disaster recovery plan and a debris
management plan
Earthquake,
Flood, Landslide
In progress
LAH-15 Consider participation in programs such as
Firewise, StormReady and the Community Rating
System
Wildfire, Flood,
Severe Weather
Deleted.

Town
supports
Firewise but
has no
immediate
plans to join
the other
programs.

LAH-16 Complete Matadero Creek Erosion Control
Project
Flood Retain
LAH-17 Complete Barron Creek restoration joint project
with private property owner
Flood Completed
LAH-18 Complete open space vegetation restoration
project
Earthquake,
Landslide
Completed
and ongoing
LAH-19 Continue offering Personal Emergency
Preparedness and Community Emergency
Response Team (CERT) training to the
community
Earthquake,
Wildfire, Flood
Completed
and ongoing
LAH-20 Create a maintain a pathways inventory for
alternate evacuation routes
Earthquake,
Wildfire, Flood
Completed
and ongoing
* Number given to action item in 2017 Santa Clara County Operational Area Hazard Mitigation Plan

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 37

1.11. Mitigation Successes
 The Evacuation Annex in the Town’s Emergency Operations Plan was updated in October 2022.  The Crisis Communications Annex in the Town’s Emergency Operations Plan was updated in January 2023.
 A series of public educational presentations and webinars were hosted in partnership with the City of Los Altos and the Los Altos Hills Fire District. These presentations included:
▪ MyShake: How to Stay Informed about Bay Area Earthquakes ▪ Emergency Preparedness Check-Up
▪ Earthquake Medical Bags
▪ Extra Time: Emergency Preparedness for those with Access & Functional Needs ▪ Pets and Emergency Preparedness
▪ Financial Emergency Preparedness
▪ Secure Your Space
▪ Emergency Food Supplies: How, What and Where!
▪ Water Supply in Disasters: Learn from Cal Water
▪ Family Emergency Communications Plans and Evacuation Planning ▪ Emergency Supplies: “Stay” and “Go” Kits
▪ Tour of Emergency Kits and Preparedness
▪ “Covid Q&A with Dr. Yu”
▪ "Disasters Don’t Wait!" Panel Discussion
 With the City of Los Altos and the Los Altos Hills County Fire District, the Town hosted an Emergency Preparedness Fair in January 2020 at the Los Altos History Museum. The town and the Fire District hosted another such fair in April 2022 at the Town Hall.  In 2022, the Town Purchased copies of Campbell CERT’s 26 Steps Personal Emergency Preparedness Workbook and distributed to residents at the Town Picnic and at Town Hall.  On March 30, 2021, the Town of Los Altos Hills received 200 copies of “The Homeowner’s Guide to Wildfire Prevention” by Robert Sieben provided by Santa Clara County Fire Department. These were be provided to residents on a first-come, first-served basis.  An article was published in the Town’s magazine titled “Exit Strategy” and can be accessed with this link: https://www.losaltoshills.ca.gov/DocumentCenter/View/2994/Exit-Strategy.  The Town hosted a wildfire forum online on October 30, 2018, and another wildfire evacuation webinar on September 20, 2020.
 The Town’s CERT program expanded to offer training to residents twice a year and offers a new Teen CERT program where more than fifty teens are trained each year.  The Los Altos Hills Pathways map was updated and published in 2023 and can be viewed at the following link: https://www.losaltoshills.ca.gov/206/Pathway-System. This map is recreational but also provides evacuation routes for residents.
 The Town’s Fire Code was updated and adopted in 2023.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 38
 Completed Barron Creek restoration joint project with private property owner.  In October of 2022, the Los Altos Hills City Council created a new committee, the Emergency Preparedness and Response Committee (EPRC) with RESOLUTION 90- 22. The EPRC was chartered to:
▪ Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council.
▪ Provide guidance and support to the emergency volunteer programs and community outreach programs on their operations, planning, protocols, and procedures.  LAHCFD and SCCFD hold multiple public education programs each year, both in person and (during and after the pandemic) via Zoom. These programs have included personal emergency preparedness, CERT, preparing for medical emergencies, home fire safety, Teen CERT, “Get Ready, Set Go” Wildfire readiness, and preparing for Wildfire season.

Los Altos Hills CERT team, led by the CERT Program Manager at LAHCFD, has held multiple training events and exercises. During the pandemic, the Program Manager led online CERT refresher classes and team meetings. Since the pandemic, the Los Altos Hills CERT team has participated in the Countywide CERT drill, the Los Altos Hills EOC Community Drill, training events during community activities, and annual CERT exercises.

1.12. Hazard Mitigation Action Plan and Evaluation of
Recommended Actions
Table 294 lists the actions that make up the Town of Los Altos Hills hazard mitigation action plan. The maps in Figure 167 through Figure 174 present the Town’s critical facilities, infrastructure, and identified hazard areas.

Descriptions of the expected time frames for actions are provided below:
• Short term: 1–5 years
• Medium term: 5–10 years
• Long term: Over 10 years
 Ongoing: Currently being funded and implemented under existing programs The planning partners utilized the following criteria to prioritize action items into the categories of high, medium, or low.
 High Priority— A project that:
▪ Meets multiple goals and objectives (i.e., multiple hazards); ▪ Addresses multiple hazards;
▪ Has benefits that exceed cost;
▪ Has funding secured or is an ongoing project;
▪ Meets eligibility requirements for Hazard Mitigation Assistance grants; ▪ Can be completed in the short term (1 to 5 years);
▪ Addresses immediate short-term impacts of climate change; ▪ Benefits underserved and/or socially vulnerable populations; AND

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 39
▪ Considers the Multi-Benefit Criteria utilized by the Santa Clara County Climate Collaborative, including equity, long-term value, ecosystem benefit, community benefit, and crossjurisdictional alignment.  Medium Priority— A project that:
▪ Meets multiple goals and objectives;
▪ Addresses multiple hazards;
▪ Has benefits that exceed costs;
▪ Has funding has not been secured, but that is grant eligible under Hazard Mitigation Assistance grants or other grant programs;
▪ Project can be completed in the short term (1-5 years), once funding is secured. Medium priority projects will become high priority projects once funding is secured; ▪ Addresses immediate short-term impacts of climate change; ▪ Benefits underserved and/or socially vulnerable populations; AND ▪ Considers the Multi-Benefit Criteria utilized by the Santa Clara County Climate Collaborative, including equity, long-term value, ecosystem benefit, community benefit, and crossjurisdictional alignment.  Low Priority— A project that:
▪ Will mitigate the risk of at least one hazard;
▪ Has benefits that do not exceed the costs or are difficult to quantify:
▪ Does not have secured funding;
▪ Is not eligible for Hazard Mitigation Assistance grant funding; ▪ Has a timeline for completion that is long term (greater than 5 years). Low priority projects may be eligible for other sources of grant funding from other programs; ▪ May address impacts of climate change;
▪ May benefit underserved and/or socially vulnerable populations; AND ▪ Considers the Multi-Benefit Criteria utilized by the Santa Clara County Climate Collaborative, including equity, long-term value, ecosystem benefit, community benefit, and crossjurisdictional alignment.

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 40
Table 18: Town of Los Altos Hills 2023 Action Items
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority
LAH-1*
Create resources to assist
neighbors in networking
and having an emergency
action plan through
programs including
Community Emergency
Response Team (CERT),
Neighborhood Watch,
Firewise USA, Emergency
Preparedness Faithbased Organization
Taskforce, and Neighbor
to Neighbor.

Earthquake, Flood,
Wildfire, Heavy
Precipitation, Extreme
Heat, High Wind
Los Altos Hills County
Fire District (LAHCFD),
City Manager’s Office
Staff Time,
General
Fund
Short-term High
LAH-2*
Continue tree trimming
programs brush
clearance, and other
defensible space brush
chipping program
outreach efforts as
necessary to minimize the
potential for road
blockage. Maintenance of
brush and vegetative
growth for fire prevention
is addressed in Section 4-

2.115 and 4-2.116 of the
LAH Municipal Code.

Wildfire, Flood, Heavy
Precipitation, Extreme
Heat, High Wind
Public Works, Los
Altos Hills County Fire
District (LAHCFD)
Staff Time,
General
Fund
Short-term High

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 41
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority
LAH-4*
Prepare a comprehensive
evacuation plan focusing
on potential wildland fire
threats and identifying
potential evacuation
routes.

Earthquake, Wildfire,
Flood, Landslide, Heavy
Precipitation, Extreme
Heat, High Wind
City Manager’s Office,
Sheriff, Santa Clara
County Fire Dept
(SCCFD)
Staff Time,
General
Fund
Short-term High
LAH-6*
Evaluate options and
resources available to
support homeowners in
completing seismic
retrofits.

Earthquake Community
Development Dept.

Staff Time,
General
Fund
Short-term Low
LAH-7*
Coordinate with the
appropriate state and
county agencies to
develop a comprehensive
list of bridges and
overpasses within Los
Altos Hills and who is
responsible for their
maintenance.

Earthquake, Flood,
Landslide, Heavy
Precipitation=, Extreme
Heat, High Wind
Public Works and
Community
Development Dept.

Staff Time,
General
Fund
Short-term Medium
LAH-8*
Where appropriate,
support retrofitting,
purchase or relocation of
structures located in high
hazard areas.

Earthquake, Wildfire,
Flood, Heavy Rain
Community
Development Dept.

Hazard
Mitigation
Grants
Program
(HMGP),

PDM, FMA,
Staff Time,
General
Fund
Short-term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 42
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority
LAH-13*
Continue to maintain good
standing and compliance
under the National Flood
Insurance Program (NFIP)
through the
implementation of
floodplain management
programs that will, at a
minimum, meet the
requirements of the NFIP:
 Enforce the flood
damage prevention
ordinance.
 Participate in
floodplain identification
and mapping updates.
 Provide public
assistance/ information
on floodplain
requirements and
impacts.

Flood, Heavy Rain Public Works
Staff Time,
General
Fund, HMGP
Short-term Low
LAH-16*
Complete the Matadero
Creek Erosion Control
Project.

Flood Public Works
Staff Time,
General
Fund,
HMGP,

PDM, FMA,
Valley Water
Matching
Grant
Short-term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 43
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority
LAH-19*
Continue offering
Personal Emergency
Preparedness and
Community Emergency
Response Team (CERT)
training to the community.

Earthquake, Wildfire,
Flood, Heavy Rain, High
Wind, Extreme Heat,
Drought, Landslide

LAHCFD, SCCFD
Staff Time,
General
Fund
Short-term Medium

1. Implement back-up power
source for the O’Keefe
Sanitary Sewer lift station
and the Town Corp Yard.

Earthquake, Flood
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind
Public Works
Staff Time,
General
Fund,
Capital
Improvement
Program
(CIP),
Local/State
Grants
Short term Low

2. Implement battery backup for all traffic signals in Town.

Earthquake, Flood,
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind
Public Works
Staff Time,
General
Fund,
Capital
Improvement
Program
(CIP),
Local/State
Grants
Short term Low

3. Implement a Standard
Operating Procedure and
maintenance plan for the
back-up generator at
Town Hall.

Earthquake, Flood
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind
Public Works
Staff Time,
General
Fund,
Capital
Improvement
Program
(CIP),
Local/State
Grants
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 44
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

4. Purchase and deploy
larger equipment to
increase the Town’s
capability for disposing of
trees and other debris
blocking roadways and
evacuation routes.

Flood, Landslide,
Heavy Precipitation,
Extreme Hea, High
Wind, Wildfire
Public Works
Staff Time,
General
Fund
Short term Low

5. Evaluate private roads
across town to identify
areas which need
vegetation clearing, road
widening, or need other
corrective actions to
address vulnerabilities.

Drought, Earthquake
Flood, Landslide
Heavy Precipitation,
Extreme Heat, High
Wind, Wildfire
Community
Development Dept
Staff Time,
General
Fund
Short term Low

6. Drive programs to
educate the private road
owners and encourage
action.

Drought, Earthquake
Flood, Landslide
Heavy Precipitation,
Extreme Heat, High
Wind, Wildfire
Community
Development Dept
Staff Time,
General
Fund
Short term Low

7. Support Purissima Water,
Cal Water, LAHCFD, and
Santa Clara County Fire
District in their fire hydrant
improvement programs.

Wildfire Public Works
Staff Time,
General
Fund
Short term Low

8. Evaluate road signage
across the Town to
identify gaps with the
State reflective code
requirement and take
action to bring signs up to
the code standards.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
Public Works
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 45
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

9. Add signage to identify
the major evacuation
routes out of Town.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
Public Works
Staff Time,
General
Fund
Short term Low

10. Remove public right-ofway trees that are
hazardous (especially,
eucalyptus).

Heavy Precipitation,
Extreme Heat, High
Wind, Wildfire
Public Works
Staff Time,
General
Fund
Short term Low

11. Create programs to
encourage removal of
highly flammable and
invasive trees and trees
known to drop limbs.

High Wind, Heavy
Precipitation, Wildfire Public Works
Staff Time,
General
Fund
Short term Low

12. Conduct a geotechnical
review of Page Mill Road
to 1) identify risks to this
roadway and 2) determine
the structural changes
needed to make this
roadway more resilient
and implement the
recommendations.

Landslide, Heavy
Precipitation, Extreme
Heat
Public Works
Staff Time,
General
Fund
Short term Low

13. Conduct an inspection of
bridges, culverts to 1)
identify vulnerable bridges
and culverts and weight
ratings, and 2) determine
corrective action needed.

Earthquake
Landslide, Flood,
Heavy Precipitation,
Extreme Heat, High
Wind, Wildfire
Public Works
Staff Time,
General
Fund
Short term High

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 46
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

14. Based on the bridge and
culvert inspections,
summarize corrective
actions needed and
implement strengthening
actions including weight
rating signage.

Earthquake, Landslide,
Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
Public Works
Staff Time,
General
Fund
Short term High

15. Review all the major
evacuation routes across
the Town.
 Identify gaps vs. the
fire code.
 Identify roadways that
should be widened to
improve egress from
the Town to support
faster evacuation and
improve access for
First Responders.

Wildfire, Earthquake,
Heavy Precipitation,
Extreme Heat, High
Wind
Community
Development Dept.

LAHCFD
Staff Time,
General
Fund
Short term High

16. Improve evacuation
routes using various
methods of mitigation
techniques. LAHCFD
continues their regular
maintenance schedule for
existing and new
evacuation routes in the
Town and unincorporated
areas.

Wildfire, Earthquake,
Heavy Rain, High Wind
Community
Development Dept.

LAHCFD
Staff Time,
General
Fund
Short term High

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 47
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

17. Implement education
programs to inform
residents about the
methods to harden their
homes against seismic
activity (e.g. hi-flow water
shut-offs, bolting structure
to its foundation), other
programs available to
them, and encourage
action to implement
seismic retrofits and other
actions on their homes.

Earthquake Community
Development Dept
Staff Time,
General
Fund
Short term Low

18. Drive programs to
educate and support
residents to implement
gas line automatic shut-off
values and encourage
action.

Earthquake City Manager's Office
Staff Time,
General
Fund
Short term Low

19. Educate residents on the
need to reduce water
usage in landscaping and
homes to conserve water
supply.

Climate Change,
Drought,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

20. Encourage the installation
of California native plant
landscaping and other
modifications to reduce
water usage and improve
drought resilience.

Climate Change,
Drought,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 48
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

21. Promote defensible space
in landscaping through
resident education and
new Town polices
implementing the Zone
Zero requirement and
forthcoming State codes.

Wildfire Community
Development Dept.

Staff Time,
General
Fund
Short term Low

22. Continue partnering with
LAHCFD on public
education and action.

Wildfire Community
Development Dept.

Staff Time,
General
Fund
Short term Low

23. Evaluate risk of water
supply disruptions (e.g.,
cuts to the water supply
for the town in major
drought) and potential
resulting impacts such as
residents leaving the area,
drop in property values,
and taxes.

Climate Change,
Drought,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

24. Work with local retail
water suppliers Purissima
Water and Cal Water to
identify actions to help
assure a residential water
supply.

Climate Change,
Drought,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 49
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

25. Conduct resident
education and deploy
changes to policies and
permitting fees in order to
motivate action to retrofit
homes to strengthen them
against fire: roof
replacements, gutter
screening, and hardening
attic and foundation vents
with fine screening,
Wildfire Community
Development Dept.

Staff Time,
General
Fund
Short term Low

26. Evaluate the sewer
system serving the Town
in order to identify risks of
sanitary sewer overflows
and strengthen the
system where needed.

Flood, Heavy
Precipitation Public Works
Staff Time,
General
Fund
Short term Low

27. Evaluate the storm drain
system to identify risks of
flooding and implement
improvements.

Flood,
Heavy Precipitation Public Works
Staff Time,
General
Fund
Long term Low

28. Evaluate Town
buildings/facilities to
identify any action needed
for hardening against
earthquake and wildfire
and implement actions to
strengthen them.

Earthquake, Wildfire Community
Development Dept.

Staff Time,
General
Fund
Short term Low

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Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

29. Conduct a Geotechnical
review of the Town to
identify areas at risk of
sinkholes and landslides,
and take corrective
actions as needed.

Flood, Landslide
Heavy
PrecipitationClimate
Change
Community
Development Dept.

Staff Time,
General
Fund
Short term Low

30. Establish a MOU with
CADRE, the local VOAD,
with written procedures for
response.

Earthquake, Flood,
Heavy Precipitation,
Extreme Heat/Extreme
Cold, High Wind
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term High

31. Update the Town MOU
with KFJC-FM to deploy
public messaging after an
emergency event.

Earthquake, Flood,
Heavy Precipitation,
Extreme Heat, High
Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term High

32. Register the Town as a
Storm Ready community.

Climate Change, Flood
Heavy Rain, High Wind,
Extreme Heat
Public Works Staff Time Short term Low

33. Launch an “Adopt a Storm
Drain” program recruiting
residents to clean debris
in advance of wet weather
and storms.

Flood, Heavy Rain, High
Wind, Climate Change Public Works
Staff Time,
General
Fund
Short term Low

34. Explore deploying
“Preparedness
Ambassadors Program” in
local schools (4th graders)
to strength residents’
preparedness for
disasters.

Earthquake, Wildfire,
Flood, Heavy
Precipitation, Extreme
Heat, High Wind
City Manager's Office Staff Time Short term Medium

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 51
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

35. Partner with Schools,
LAHCFD, Girl Scouts,
BSA Scouts, Recreation
dept, et. al. to implement
school safety/mitigation
programs.

Earthquake, Wildfire,
Flood, Heavy
Precipitation, Extreme
Heat, High Wind
City Manager's Office Staff Time Short term Medium

36. Launch “Neighbor to
Neighbor” as an umbrella
program for residents
caring for each other--
encompassing crime
prevention, emergency
preparedness, assistance
after a disaster,
cooperation to reduce fire
risk and more.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind, Flood,
Wildfire, Landslide
City Manager's Office
Staff Time,
General
Fund
Short term Medium

37. Conduct outreach
campaigns to residents to
promote adoption of
ShakeAlert by residents,
Earthquake Bolt and
Brace for seismic retrofit,
registration for AlertSCC,
and the Firewise
Community program.

Earthquake, Flood,
Heavy Precipitation,
Extreme Heat, High
Wind, Wildfire
City Manager's Office
Staff Time,
General
Fund, Local
and State
Grants
Short term Medium

38. Evaluate and if merited,
deploy NOAA radios to
Town residents to
strengthen emergency
notifications and
communications
capabilities.

Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire, Earthquake
City Manager's Office
Staff Time,
General
Fund, Local
and State
Grants
Short term Medium

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Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

39. Conduct gap analysis of
Information Technology
and communications
capability for Town
emergency response and
implement plan to
strengthen.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind, Space
Weather,
Wildfire, Flood
City Manager's Office Staff Time Short term Medium

40. Design and implement a
more robust
communications plan for
Town Staff and the Town
EOC, including internet,
phones, radios, back-up
systems.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire, Flood
City Manager's Office Staff Time Short term Medium

41. Engage mobile
communications
companies to harden
cellular communications
across the Town using
various techniques, such
as installing more robust
battery back-ups on
towers, adding cell
towers, providing access
to assets such as Cell on
Wheels, and
supplemental
communications
technology to bridge
outages.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire, Flood
City Manager's Office Staff Time Short term Low

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Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

42. Drive improvements to
power resiliency by
encouraging residents to
have power back-up
systems.

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire, Landslide,
Flood
Public Works
Staff Time,
General
Fund,
Local grants
Short term Low

43. Continue to explore
undergrounding of power
lines across Town and
implement if feasible (e.g.,
the Rule 20A project near
El Monte Station).

Earthquake, Heavy
Precipitation, Extreme
Heat, High Wind, Space
Weather
Wildfire, Landslide,
Flood
Public Works
Staff Time,
General
Fund,
Local grants
Short term Low

44. Educate residents on risks
of land movement and
damage due to saturated
soil in heavy rains.

Flood, Heavy Rain, High
Wind, Landslide,
Earthquake
Public Works and
Community
Development Dept.

Staff Time,
General
Fund
Short term Low

45. Encourage residents to
take responsibility to
implement mitigations on
their property.

Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Landslide, Earthquake,
Wildfire, Drought
Public Works and
Community
Development Dept.

Staff Time,
General
Fund
Short term Low

46. Strengthen the Town’s
emergency messaging
protocols.

Earthquake, Flood,
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

47. Conduct demographic
analysis of Town
residents to understand
language capabilities and
needs, communications
channels used, financial
ability to self-evacuate,
Earthquake, Flood,
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 54
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority
time in residence (partyear/full-year), and
mobility issues.

48. Gather data from schools
on languages spoken in
Town.

Earthquake, Flood,
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

49. Qualify additional Notifiers
on Staff and get access to
the emergency notification
system.

Earthquake, Flood
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

50. Train Staff to use the
Evac module of
Zonehaven.

Earthquake, Flood
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

51. Strengthen Town’s
Continuity of Operations
plans (COOPs) to assure
appropriate delegations of
authority are in place,
succession plans are
defined, and critical
functions will still operate
after an emergency event.

Earthquake, Wildfire
Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Landslide
City Manager's Office
Staff Time,
General
Fund
Short term Low

52. Develop COOP to assure
the functioning of
permitting, building
inspections, and debris
removal.

Earthquake, Wildfire
Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Landslide
City Manager's Office
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 55
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

53. Conduct analysis of
potential staffing gaps
after an event and
conduct cross-training to
enable coverage (both in
the EOC and in Town
operations of critical
functions).

Earthquake, Wildfire
Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Landslide
City Manager's Office
Staff Time,
General
Fund
Short term Low

54. Identify potential areas
where volunteers can
support staff during an
emergency response by
running specific Town
operations (e.g.,
answering telephones)
and develop
implementation plan.

Earthquake, Wildfire
Flood, Heavy
Precipitation, Extreme
Heat, High Wind,
Landslide
City Manager's Office Staff Time Short term Low

55. Identify vulnerable
populations within the
Town (e.g., Daughters of
Clare Monastery and
other religious
communities; people with
mobility issues or other
AFNs) who need
additional attention in
emergency and
evacuation planning.

Develop and implement a
plan to strengthen their
readiness.

Dam/Levee Failure,
Earthquake, Flood
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 56
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

56. Develop and implement a
plan to strengthen the
readiness of the identified
vulnerable populations.

Dam/Levee Failure,
Earthquake, Flood,
Landslide, Heavy
Precipitation, Extreme
Heat, High Wind,
Wildfire
City Manager's Office
Staff Time,
General
Fund
Short term Low

57. Engage schools and
FBOs in proactive
planning on response,
communication with
families, shelter and
feeding of students,
evacuations, reunification
plans, emotional and
spiritual care, and other
roles.

Earthquake, Wildfire,
Heavy Precipitation,
Extreme Heat, High
Wind, Flood, Landslide
City Manager's Office
Staff Time,
General
Fund
Short term Low

58. Continue the LAHCFD
risk reduction projects
including fuel removal,
vegetation management,
brush clearing, evacuation
route improvements,
Home Ignition Zone
assessments, defensible
space programs, and
public education.

Wildfire, Earthquake,
Heavy Precipitation,
Extreme Heat, High
Wind

LAHCFD LAHCFD
Staff Time Ongoing High

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 57
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

59. LAHCFD to implement the
Ravensbury- Mora Road
Evacuation Route and
Road Hardening Project
to reduce the amount of
hazardous fire vegetation
along Ravenbury and
Mora Roads adjacent to a
Midpeninsula Open Space
trail.

Wildfire, Earthquake,
Heavy Precipitation,
Extreme Heat, High
Wind

LAHCFD LAHCFD
Staff Time Ongoing High

60. LAHCFD to implement the
I-280 Project to reduce
hazardous fuels along a

5.9-mile corridor of CAInterstate 280 (I-280) in
Santa Clara County.

Wildfire, Earthquake,
Heavy Rain, Extreme
Heat
LAHCFD
LAHCFD
Staff Time,
LAHCFD
General
Fund, FEMA
Hazard
Mitigation
Grant
Ongoing High

61. Review this plan and
address areas gaps in
information and data for
the next update using
various forms of
methodology, assistance,
and resources.

All Hazards LAHCFD
LAHCFD
Staff Time,
LAHCFD
General
Fund
Ongoing Medium

62. Support the Santa Clara
County Community
Wildfire Protection Plan
(CWPP), CWPP Annex 1
Chapter 2, and the CWPP
Annex 4.

All Hazards LAHCFD
LAHCFD
Staff Time,
LAHCFD
General
Fund
Ongoing Medium

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 58
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

63. Complete the MagdalenaSummerhill evacuation
and road hardening
project to provide
alternate access to I280
entrances with biannual
maintenance.

Wildfire, Earthquake,
Heavy Rain, Extreme
Heat, Flood

LAHCFD LAHCFD
Staff Time
Short term &
Ongoing Medium

64. Create a Community
Strategic Fuel Break
along ridge line in
southwest corner of
District to curtail spread of
a fire.

Wildfire LAHCFD LAHCFD
Staff Time Long term Medium

65. Partner with Pacific Gas &
Electric to clear trees
leaning into power lines
along major evacuation
routes.

Wildfire, Earthquake,
Flood, Heavy Rain, High
Wind
Public Works Staff time Short term Medium

66. Implement 2023
renovations to the Los
Altos Hills Heritage House
which will include
upgrades to HVAC,
electrical, communication,
plumbing, and fire
protection systems. These
will help to mitigate some
risks including an
earthquake impacting the
hot water tank.

Earthquake Community
Development Dept.

Staff Time,
General
Fund
Short term Low

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 59
Action
Item
Number
Action Item Description Hazard(s) Mitigated
Lead Position, Office,
Department, or
Division Responsible
for Implementation
Potential
Funding
Sources
Expected
Timeline for
Completion
Priority

67. Conduct outreach to the
private land owners of Los
Altos Hills Reservoir to
educate them about: 1)
their responsibility to
understand the dam
structural integrity and its
risks, 2) the need to plan
evacuation routes for
themselves and
downstream neighbors in
the event of dam failure.

Incorporate these
evacuation routes into the
Town’s Evacuation Annex
to the EOP.

Dam Failure, Flood,
Heavy Precipitation
Community
Development Dept.

Staff Time,
General
Fund
Short term Low

68. Develop a sheltering plan
to accommodate
evacuees fleeing a
tsunami threat.

Tsunami City Manager Office
Staff Time,
General
Fund
Short term Low
* Number given to action item in 2017 Santa Clara County Operational Area Hazard Mitigation Plan

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 60
Figure 5: Town of Los Altos Hills Critical Facilities

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 61
Figure 6: Town of Los Altos Hills Critical Infrastructure

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 62
Figure 7: Town of Los Altos Hills Flood Hazard Area

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 63
Figure 8: Town of Los Altos Hills Deep-Seated Landslide Susceptibility

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 64
Figure 9: Town of Los Altos Hills Liquefaction Susceptibility

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 65
Figure 10: Town of Los Altos Hills Fire Hazard Severity Zones and Historic Fires

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 66
Figure 11: Town of Los Altos Hills Wildfire Hazard Classification

Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 2: Town of Los Altos Hills 67
Figure 12: Town of Los Altos Hills Wildfire Risk to Structures

Adopted: 12/12/2023
ITEM 7M, ATTACHMENT 4

ITEM 7N
TOWN OF LOS ALTOS HILLS September 19, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 27790 STIRRUP WAY; LANDS OF MENON FAMILY TRUST; FILE #SD22-0032 FROM: Jay Bradford, Interim Community Development Director APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 27790 Stirrup Way; Lands of Menon Family Trust.

BACKGROUND:

The subject property is a 1.069-acre lot with an average slope of 19.3%. Access to the site is provided by Stirrup Way, a public street. The property is moderately sloped resulting in a LUF of

0.856 and a maximum development area (MDA) of 9,855 square feet and maximum floor area (MFA) of 5,000 square feet. An application for site development permit for a new residence was submitted to the Town on April 18, 2022, and approved by the Planning Commission on October 5, 2023.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Planning Commission on October 5, 2023 (File #SD22-0032). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 17,788 square feet or 0.41 acres in size, includes portions of the property greater than 30% in slope.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

FISCAL IMPACT:

City Council Page 2
27790 Stirrup Way
September 19, 2024
There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $65.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property greater than 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 27790 Stirrup Way.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1

4. SD22-0032 PC Resolution 11-23
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7N, ATTACHMENT 1
Resolution ____-24 Page 1
RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF MENON FAMILY TRUST)
WHEREAS, The Menon Family Trust (“Owner”) owns the property commonly known as 27790 Stirrup Way, Los Altos Hills, California (APN 182-07-018); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

AGREEMENT FOR OPEN SP ACE EASEMENT
This A§
reement for Open Space Easement ("Agreement") is made and entered into this J
,, day of 'f£fo,,,bu: , 2024, by and between Menon Family Trust ("Owner") and the TOWN LOS ALTOS HILLS, a municipal corporation, ("Town").

RECITALS
A. Owner owns that certain real property in the Town of Los Altos Hills commonly known as 27790 Stirrup Way, Los Altos Hills, California (APN 182-07-018).

B. Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town.

C. Town finds this open space easement to be consistent with the Town's General Plan and in the best interests of the Town.

D. Owner and Town desire to limit the use of a portion of the property more particularly described in Exhibit A and Exhibit B, attached hereto, by dedication of an open space easement in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion, recognizing that such land is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and to Owner.

NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions set forth herein and the substantial public benefits to be derived therefrom, do hereby agree as follows:

ITEM 7N, ATTACHMENT 2

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7N, ATTACHMENT 3

ITEM 4N, ATTACHMENT 4

ITEM 7O
TOWN OF LOS ALTOS HILLS September 19, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT AT 14467 DE BELL ROAD; LANDS OF BOURGAN FAMILY TRUST; FILE #SD23-0053 FROM: Jay Bradford, Interim Community Development Director APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 14467 De Bell Road; Lands of Bourgan Family Trust.

BACKGROUND:

The subject property is a 1.009-acre lot with an average slope of 21.2%. Access to the site is provided by De Bell Road, a public street. The property is moderately sloped resulting in a LUF of 0.767 and a maximum development area (MDA) of 8,284 square feet and maximum floor area (MFA) of 5,000 square feet. An application for site development permit for a new residence was submitted to the Town on November 29, 2023, and approved at Fast Track by the Community Development Director on March 5, 2024.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Community Development Director (File #SD23-0053). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 5,456 square feet or 0.12 acres in size, includes portions of the property greater than 30% in slope.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

FISCAL IMPACT:

City Council Page 2
14467 De Bell Road
September 19, 2024
There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $65.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property greater than 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 14467 De Bell Road.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1

4. SD23-0053 Fast Track Approval Letter
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7O, ATTACHMENT 1
Resolution ____-24 Page 1

RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF BOURGAN FAMILY TRUST)
WHEREAS, The Bourgan Family Trust (“Owner”) owns the property commonly known as 14467 De Bell Road, Los Altos Hills, California (APN 175-05-002); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________

ITEM 7O, ATTACHMENT 1
Resolution ____-24 Page 2
Arika Miller, City Clerk

ITEM 7O, ATTACHMENT 2

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7O, ATTACHMENT 3

26379 Fremont Road Los Altos Hills California 94022 Phone (650) 941-7222 Fax: (650) 941-3160 March 6, 2024
Abbie Bourgan
[email protected]
*EMAIL ONLY
RE: New Residence
14467 De Bell Road
File #SD23-0053
Dear Property Owner:

Thank you for submitting plans for a Site Development Permit for a new residence at 14467 De Bell Road, Los Altos Hills. Your request for a Site Development Permit for the above referenced project was approved by the Community Development Director at the March 5, 2024 Fast Track Meeting. The approval is subject to the following conditions:

PLANNING:

1. No other modifications to the approved plans received January 24, 2024 are allowed except as otherwise first reviewed and approved by the Community Development Director or the Planning Commission, depending on the scope of the changes.

2. All conditions of approval shall be printed on plans submitted for building permit plan check.

3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

4. Exterior lighting is approved as shown on the plans. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures. Light fixtures shall not exceed color temperature of 3000K and emit no more than 600 lumens. Additionally, recessed light fixtures at the covered terrace are limited to a quantity of nine (9) and shall not exceed a color temperature of 2700K and 450 lumens. No lighting may be placed within setbacks except two driveway or entry lights.

5. The property owner shall grant an Open Space Easement to the Town that reflects the exhibit received by staff on January 24, 2024 and approved by the Open Space ITEM 7O, ATTACHMENT 4

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

Committee on February 14, 2024. Native vegetation may be planted within the easement and irrigation or sprinkler systems are only permitted to establish the native vegetation. The property owner shall provide legal description and plat exhibit(s) prepared by a licensed land surveyor and the Town shall prepare the grant document.

An easement review deposit (per Planning Fee Schedule in effect at time of review request) shall be paid to the Town prior to review of the legal description and plat exhibit(s). The grant document shall be signed and notarized by the property owner and returned to the Town prior to building permit issuance.

6. Prior to building permit issuance, the construction drawings (Sheet A4 – Roof Plan) shall be revised to include automatic shades for all skylights in rooms without motion sensor lighting. The intent of this condition is to reduce offsite light spill/light pollution.

7. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets. Planning staff shall evaluate the effectiveness of proposed landscape screening in reducing offsite light spill/light pollution at the covered terrace.

All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence.

The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

8. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

9. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

10. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

11. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

12. The property owner shall remove all Stinkwort from the entire property and in the road rightof-way by manual pulling or use of herbicide by September 1st of each year until the final approval of the project.

13. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.

The roof eaves shall be shown on the site and civil plans in the construction drawings.

14. No new fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Community Development Department with the required landscape screening plan and prior to installation.

15. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Community Development Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

16. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

17. Fire retardant roofing (Class A) is required for all new construction.

18. All space heating and water heating systems installed in new residences, detached habitable buildings, and/or projects involving a substantial remodel shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

19. All construction shall comply with 2022 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2022 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

20. All construction shall comply with Section R337 of the 2022 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

21. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.

ENGINEERING DEPARTMENT

22. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

23. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

24. All public utility services serving the new residence and ADU shall be placed underground.

The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

25. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Community Development Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on De Bell Road, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

26. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

27. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

28. The property owner shall be required to connect to the public sanitary sewer prior to final inspection. A sewer hookup permit shall be required by the Town’s Public Works Department prior to acceptance of plans for building plan check. An encroachment permit shall be required by the Town’s Public Works Department for all work proposed within the public right of way prior to start work.

29. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.

30. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

31. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

32. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

33. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.

FIRE DEPARTMENT

38. Required Fire Flow: The fire flow for this project is 2,500 GPM at 20 psi residual pressure.

Since an automatic fire sprinkler system will be installed, the fire flow will be reduced by 50%, establishing a required adjusted fire flow of 1,250 GPM at 20 psi residual pressure.

Note: The minimum required number and spacing of the hydrants shall be in accordance with CFC Table C102.1.
a. Letter received from another hydrant. Hydrant is capable of meeting fire flow.

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

39. Fire Sprinklers Required: An automatic residential fire sprinkler system shall be installed in all new one- and two-family dwellings.
a. Sprinklers as noted on sheet A1.

40. Water Supply Requirements: Potable water supplies shall be protected from contamination caused by fire protection water supplies. It is the responsibility of the applicant and any contractors and subcontractors to contact the water purveyor supplying the site of such project, and to comply with the requirements of that purveyor. Such requirements shall be incorporated into the design of any water-based fire protection systems, and/or fire suppression water supply systems or storage containers that may be physically connected in any manner to an appliance capable of causing contamination of the potable water supply of the purveyor of record. Final approval of the system(s) under consideration will not be granted by this office until compliance with the requirements of the water purveyor of record are documented by that purveyor as having been met by the applicant(s). 2022 CFC Sec. 903.3.5 and Health and Safety Code 13114.7.

41. Address identification: New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall be a minimum of 6 inches (101.6 mm) high with a minimum stroke width of 0.5 inch (12.7 mm). Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address numbers shall be maintained. CFC Sec. 505.1.

42. Construction Site Fire Safety: All construction sites must comply with applicable provisions of the CFC Chapter 33 and our Standard Detail and Specification S1-7. Provide appropriate notations on subsequent plan submittals, as appropriate to the project. CFC Chp.

33. Project approval may be appealed if done so in writing within 21 days of the date of the approval.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

Approval Letter – New Residence
File #SD23-0053
March 5, 2024

Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date. All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years.

I can be contacted at (650) 947-2504 or by e-mail at [email protected] if you have any questions regarding these conditions. Thank you.

Sincerely,
Jonathan Fox
Interim Associate Planner

ITEM 7P
TOWN OF LOS ALTOS HILLS September 19, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING AN OPEN SPACE EASEMENT 14227 AMHERST COURT; LANDS OF FULLER; FILE #SD23-0039
FROM: Jay Bradford, Interim Community Development Director APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the grant of an open space easement at 14227 Amherst Court; Lands of Fuller.

BACKGROUND:

The subject property is a 1.17-acre lot with an average slope of 34.2%. Access to the site is provided by Amherst Court, a public street. The property is moderately sloped resulting in a LUF of 0.563 and a maximum development area (MDA) of 8,712 square feet and maximum floor area (MFA) of 5,000 square feet. An application for site development permit for a new residence was submitted to the Town on August 29, 2023, and approved at Fast Track by the Community Development Director on April 9, 2024.

DISCUSSION:

The dedication of an open space easement was required as a condition of approval for the new residence and associated improvements that was approved by the Community Development Director on April 9, 2024 (File #SD23-0039). The dedication is pursuant to General Plan Land Use Element Program 2.1 (Attachment 3) which states, “Continue to require the dedication of open space easements where appropriate as a condition of approval for new development”. The easement area, which is 25,136 square feet or 0.58 acres in size, includes portions of the property greater than 30% in slope.

ENVIRONMENTAL REVIEW:

The open space easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

City Council Page 2
14227 Amherst Court
September 19, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the open space easement agreement with the County of Santa Clara requires payment of a recordation fee of $65.00.

CONCLUSION:

The open space easement dedication is consistent with the goals of the Town’s General Plan Land Use and Conservation Elements. The requirement for an open space easement over those portions of property greater than 30% slope is consistent with prior site development permit approvals. Staff recommends that the Council accept the open space easement agreement granting an open space easement to the Town at 14227 Amherst Court.

ATTACHMENTS

1. Resolution Accepting Grant of Open Space Easement

2. Open Space Easement Agreement

3. General Plan Land Use Element Goal 2/Program 2.1

4. SD23-0039 Fast Track Approval Letter
Report prepared by: Jonathan Fox, Associate Planner

ITEM 7P, ATTACHMENT 1
Resolution ____-24 Page 1
RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AGREEMENT FOR OPEN SPACE EASEMENT
(LANDS OF FULLER)
WHEREAS, Adam and Charlotte Fuller (“Owner”) own the property commonly known as 14227 Amherst Court, Los Altos Hills, California (APN 182-41-014); and WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may accept grants of open space easements on privately owned lands lying within the Town; WHEREAS, the Owner has offered to enter into an agreement for open space easement attached to this Resolution as Attachment A (“Agreement for Open Space Easement”) to limit the use of a portion of the property in order to reduce potential adverse impacts on such land including grading, vegetation removal, and erosion;
WHEREAS, the Town finds the Agreement for Open Space Easement to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Agreement for Open Space Easement is essentially unimproved and if retained in its natural state has substantial scenic value to the public and that the preservation of such land as open space constitutes an important physical, social, aesthetic and economic asset to the Town and the Owner; WHEREAS, the Agreement for Open Space Easement contains the appropriate restrictions and covenants to preserve the natural and scenic character of the land; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby accepts on behalf of the public, and for the purposes therein described, the Agreement for Open Space Easement attached to this Resolution as Attachment A; and the Mayor is hereby authorized and directed to execute the Agreement for Open Space Easement.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19th day of September, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________

ITEM 7O, ATTACHMENT 1
Resolution ____-24 Page 2
Arika Miller, City Clerk

Adopted May 8, 2008
Land Use Element
Los Altos Hills General Plan
Page LU-9
GOAL 2
Ensure that all development occurs in a manner that
minimizes disturbance of natural terrain, vegetation and wildlife, and maximizes the preservation of natural resources and open space.

Policy 2.1 Within incorporated Los Altos Hills and its sphere of influence dwelling types shall be limited to single-family detached residences, which may include a single secondary unit.

Policy 2.2 Residential densities shall be guided by considerations of topography, vegetative cover and significant physical limitations inherent in the natural environment.

Policy 2.3 The minimum parcel size shall be at least one acre and shall increase as the steepness of the land increases.

Policy 2.4 In subdividing land, the number of dwelling units permitted shall decrease as the steepness of the land increases.

Policy 2.5 Steep slopes, canyons and ravines generally in excess of 30% slope, as well as natural swales and drainage channels, and geologic hazard areas within areas designated for residential development shall be left undisturbed and preserved in their natural condition to the maximum extent feasible.

Policy 2.6 Limits on the development of individual residential lots shall be determined based on evaluation of such factors as natural vegetation, topographic characteristics, soils and geology.

Policy 2.7 The natural character of ridgelines shall be preserved to the maximum extent feasible.

Policy 2.8 Promote the use of green building methods and practices in the planning, design, construction, renovation, operations, and demolition of buildings.

Policy 2.9 The Town shall encourage the installation of drought-tolerant landscaping and other methods of reducing water use for landscaping.

Program 2.1 Continue to require the dedication of open space easements where appropriate as a condition of approval for new development. Each parcel shall be evaluated on a case-by-case basis during the site development review process to determine whether an open space easement should be required, based on the extent of steep slopes generally in excess of 30% slope and the presence of heritage oak trees and/or creek corridors.

Other considerations shall include the size of the proposed open space easement, its contiguity with existing open space easements, and whether the property is located within an Open Space Conservation Area.

ITEM 7P, ATTACHMENT 3

26379 Fremont Road Los Altos Hills California 94022 Phone (650) 941-7222 Fax: (650) 941-3160 March 10, 2024
Jason Shannon
[email protected]
*EMAIL ONLY
RE: New Residence
14227 Amherst Court
File #SD23-0039
Dear Property Owner:

Thank you for submitting plans for a Site Development Permit for a new residence at 14227 Amherst Court, Los Altos Hills. Your request for a Site Development Permit for the above referenced project was approved by the Community Development Director at the April 9, 2024 Fast Track Meeting. The approval is subject to the following conditions:

PLANNING:

1. No other modifications to the approved plans received October 16, 2023 are allowed except as otherwise first reviewed and approved by the Community Development Director or the Planning Commission, depending on the scope of the changes.

2. All conditions of approval shall be printed on plans submitted for building permit plan check.

3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

4. Exterior lighting is approved as shown on the plans. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures.

5. The property owner shall grant an Open Space Easement to the Town that reflects the exhibit prepared by the Open Space Committee on September 13, 2023. Native vegetation may be planted within the easement and irrigation or sprinkler systems are only permitted to establish the native vegetation. The property owner shall provide legal description and plat exhibit(s) prepared by a licensed land surveyor and the Town shall prepare the grant document. An easement review deposit (per Planning Fee ITEM 7P, ATTACHMENT 4

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

Schedule in effect at time of review request) shall be paid to the Town prior to review of the legal description and plat exhibit(s). The grant document shall be signed and notarized by the property owner and returned to the Town prior to building permit issuance.

6. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets. All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

7. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

8. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

9. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

10. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

11. The property owner shall remove all Stinkwort from the entire property and in the road rightof-way by manual pulling or use of herbicide by September 1st of each year until the final approval of the project.

12. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.

The roof eaves shall be shown on the site and civil plans in the construction drawings.

13. No new fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Community Development Department with the required landscape screening plan and prior to installation.

14. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Community Development Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

15. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

16. Fire retardant roofing (Class A) is required for all new construction.

17. All space heating and water heating systems installed in new residences, detached habitable buildings, and/or projects involving a substantial remodel shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

18. All construction shall comply with 2022 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2022 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

19. All construction shall comply with Section R337 of the 2022 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

20. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.

21. The applicant’s Geotechnical Consultant shall review and approve all geotechnical aspects of the project building and grading plans (i.e., site preparation and grading, site surface and subsurface drainage improvements, and design parameters and layouts for foundations, retaining walls, etc.) to ensure that their recommendations have been property incorporated.

The results of the geotechnical plan review shall be summarized by the Geotechnical Consultant in a letter and submitted to the Town prior to issuance of building permits. In their plan review letter, the Geologic and Geotechnical Consultants should also address the following remaining concerns:
a. The Geotechnical Consultant shall consider if a seismic Site Class C better presents the site subsurface conditions based on the reported ~15-foot depth to siltstone, and provide clarification in their plan review letter. b. The Geologic and Geotechnical Consultants shall provide the necessary recommendations to reduce the site hazards for a debris flow to impact the proposed residence to “low”.
c. The Geotechnical Consultant shall provide a thorough discussion regarding the expansive site soils, and provide suitable mitigation recommendations to re-use this material as structural fill and/or on slopes.
d. The Geotechnical Consultant shall consider the Town’s comments regarding their slope stability analysis and evaluate whether incorporation of these comments into their slope stability model affects their conclusions.

22. The Geotechnical Consultant shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for foundations, retaining walls prior to the placement of steel and concrete. The results of these inspections and the as-built conditions of the project shall be described by the geotechnical consultant in a letter and submitted to the Town for review prior to final approval.

ENGINEERING DEPARTMENT

23. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

24. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

25. All public utility services serving the new residence shall be placed underground. The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

26. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Community Development Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Amherst Court, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.

27. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

28. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

29. The property owner shall be required to connect to the public sanitary sewer prior to final inspection. A sewer hookup permit shall be required by the Town’s Public Works Department prior to acceptance of plans for building plan check. An encroachment permit shall be required by the Town’s Public Works Department for all work proposed within the public right of way prior to start work.

30. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.

31. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

32. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

33. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

34. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.

FIRE DEPARTMENT

38. Fire Department Turnaround Required: Installations shall conform with Fire Department Standard Details and Specifications D-1. CFC Sec. 503 Driving surface shall be capable of supporting the imposed load of fire apparatus weighing at least 75,000 pounds. Amherst Court is a dead end road exceeding 150 feet. A conforming turnaround shall be provided. a. Turnaround C shown in side cul-de-sac on EX-2.

39. Fire Apparatus Access Driveway Required: An access driveway shall be provided having an all-weather surface of either asphalt, concrete or other engineered surface capable of supporting 75,000 pounds and approved by a civil engineer. It shall a minimum unobstructed width of 12 feet, vertical clearance of 13 feet 6 inches, minimum turning radius of 500 feet outside, and a maximum slope of 15%. Installations shall conform to Fire Department Standard Details and Specifications sheet D-1.
a. Loading capacity provided and note on Sheet C-2.

40. Required Fire Flow: The fire flow for this project is 2,500 GPM at 20 psi residual pressure.

Since an automatic fire sprinkler system will be installed, the fire flow will be reduced by 50%, establishing a required adjusted fire flow of 1,250 GPM at 20 psi residual pressure.

Note: The minimum required number and spacing of the hydrants shall be in accordance with CFC Table C102.1.
a. Provide a fire flow letter from Purissima Hills confirming the required fire flow of 875 GPM @ 20 psi residual from a fire hydrant located within 600’ of the farthest exterior corner of the structure.
b. Letter shall be provided with or before the building permit plan set.

41. Fire Sprinklers Required: An automatic residential fire sprinkler system shall be installed in all new one- and two-family dwellings.
a. Sprinklers as noted on sheet G.100.

42. Water Supply Requirements: Potable water supplies shall be protected from contamination caused by fire protection water supplies. It is the responsibility of the applicant and any contractors and subcontractors to contact the water purveyor supplying the site of such project, and to comply with the requirements of that purveyor. Such requirements shall be incorporated into the design of any water-based fire protection systems, and/or fire suppression water supply systems or storage containers that may be physically connected in any manner to an appliance capable of causing contamination of the potable water supply of the purveyor of record. Final approval of the system(s) under consideration will not be granted by this office until compliance with the requirements of the water purveyor of record

Approval Letter – New Residence
File #SD23-0039
March 10, 2024

are documented by that purveyor as having been met by the applicant(s). 2022 CFC Sec. 903.3.5 and Health and Safety Code 13114.7.

43. Address identification: New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall be a minimum of 6 inches (101.6 mm) high with a minimum stroke width of 0.5 inch (12.7 mm). Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address numbers shall be maintained. CFC Sec. 505.1.

44. Construction Site Fire Safety: All construction sites must comply with applicable provisions of the CFC Chapter 33 and our Standard Detail and Specification S1-7. Provide appropriate notations on subsequent plan submittals, as appropriate to the project. CFC Chp.

33. Project approval may be appealed if done so in writing within 21 days of the date of the approval.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date. All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years.

Sincerely,
Jonathan Fox
Associate Planner

ITEM 8A STAFF REPORT
TOWN OF LOS ALTOS HILLS September 19, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROPRIATING ADDITIONAL $270,000 OF CIP/GENERAL FUND TO THE HERITAGE HOUSE UPGRADE PROJECT; APPROVING THE

FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT

WITH THE KPA GROUP INCREASING THE NOT TO EXCEED AMOUNT
FROM $100,000 TO $187,000; APPROVING THE PLANS AND
SPECIFICATIONS; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AND AUTHORIZING THE CITY MANAGER TO

AWARD AND EXECUTE A CONSTRUCTION CONTRACT WITH THE

LOWEST RESPONSIBLE BIDDER FOR AN AMOUNT NOT TO EXCEED
$1,000,000 INCLUDING CONTINGENCY FUNDS
FROM: WooJae Kim, Public Works Director/City Engineer
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council adopt a resolution (Attachment 1):

1. Appropriating additional $270,000 of CIP/General Fund to the Heritage House Upgrade project; and

2. Approving the First Amendment to the Consultant Services Agreement with The KPA Group increasing the not to exceed amount from $100,000 to $187,000; and

3. Approving the Plans and Specifications; and

4. Authorizing staff to advertise the project for formal bid; and

5. Authorizing the City Manager to award and execute a construction contract with the lowest responsible bidder for an amount not to exceed $1,000,000, including contingency funds for potential change orders.

BACKGROUND:

The Heritage House, built in 1906, was originally located in Los Altos downtown and was the home of William Eschenbruecher, the first postmaster of Los Altos who also owned a local hardware store. In 1986, this wood bungalow home was moved to the current location next to the Town Hall to save it from being demolished as part of a Los Altos downtown development project.

The building was named the Heritage House by the Town and has been utilized and occupied by the County Sheriff’s Office, Town staff, HAM Radio operators, and by the History Committee.

Currently, the building is primarily utilized by the HAM Radio operators and the History Committee for storage.

Staff Report to City Council Page 2
Heritage House Upgrade Final Design and Construction
September 19, 2024
The Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital Improvement Plan to improve the 1,100 square-foot space for multi-purpose use for community events, meeting space, and committee operations.

In 2023, the Town worked with an independent architect to prepare a preliminary layout plan to better define the scope of the project with input from the History Committee and Emergency Preparedness and Response Committee (EPRC) that includes HAM Radio operators. With the preliminary layout and scope of services, the Town issued a request for proposal (RFP) in September 2023 to hire a qualified professional architect for the final design and construction documents. On December 14, 2023, the City Council awarded a consultant services agreement to The KPA Group for an amount not to exceed $100,000.

In June 2024, City Council approved the conceptual plans prepared by The KPA Group in collaboration with History Committee and EPRC. The City Council also authorized the City Manager to execute an Urban County Community Block Development Grant (CDBG) funding agreement with the County of Santa Clara for a grant amount of $400,000 to fund ADA improvements as part of the Heritage House Upgrade project.

DISCUSSION:

CDBG is a federal grant from the U.S. Department of Housing and Urban Development, administered by the County of Santa Clara, with a prime objective of developing viable urban communities by providing decent housing and a suitable living environment and through expanding economic opportunities. Since CDBG is a federal grant, the Town must meet specific federal requirements.

With the City Attorney’s involvement, the CDBG funding agreement has been finalized and is ready for execution by the City Manager. The final version of the funding agreement is included as Attachment 2 for reference.

In collaboration with members of the History Committee, EPRC, and Environmental Design and Protection Committee (EDPC), staff and The KPA Group completed the final design and construction documents for the Heritage House Upgrade based on the City Council approved conceptual plans. The City Attorney assisted in updating the Town’s construction contract and general provisions in the specifications to incorporate CDBG program requirements. The Plans and Specifications for the project can be reviewed on the Town’s website at https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents.

Additional Project Budget Needed
The core design components/elements as approved by the City Council in the conceptual design plans have been incorporated into the final design and construction documents, such as the preservation of the vestibule entry, larger Conference/Work Room, workspaces for the HAM Radio operations, History Storage Room, updated kitchen, and various accessibility improvements.

The final plans include a new exterior ADA path to the Heritage House on the west side of the building next to the solar panels as requested by EDPC to compliment a potential future native

Staff Report to City Council Page 3
Heritage House Upgrade Final Design and Construction
September 19, 2024
garden project. However, constructing a new concrete sidewalk instead of improving the existing gravel path on the east side has higher cost implications.

In addition, the following provisional and building elements were included during the final design stage due to CDBG funding requirements, Building/Fire Code, and requests from stakeholders:
- CDBG provision requirements for federal contract and labor compliance, minority owned business enterprise report, and various federal program forms. - Lead paint abatement
- Upgrade of the existing fire sprinkler system.
- Refinishing and matching existing wood flooring.
- Decorative lighting fixtures to match historic genre. - Hardware to match existing.
- Electrification of the building and plumbing system upgrades - Electrical panel system upgrade to 200 amps
With these elements incorporated and costs for IT services, the updated cost estimate for the project has increased to $1,270,000, which includes construction contingency for potential change orders.

The updated construction estimate is attached as Attachment 3. At the last Council Meeting on June 20, the project cost estimate was reported to be $1,027,000. Below is a summary of the previous and the final cost estimates:

Cost Items Budget June 20 Reported
Cost Estimate
Final Cost
Estimate
Original Budget $400,000
Urban County CDBG Funds $400,000
Additional Budget for FY2024-25 $200,000
Preliminary Conceptual Design $26,000 $26,000
Final Design $100,000 $136,000
Construction $725,000 $900,000
Construction Contingency $73,000 $90,000
Construction
Management/Administration $73,000 $53,000
Construction Testing Services $10,000
Fixtures, Furnishing, and Equipment $30,000 $30,000
IT Services and Equipment $25,000
Total $1,000,000 $1,027,000 $1,270,000
Additional Budget Needed $27,000 $270,000
Fees related to the Building Permit for the project shall be absorbed in the Town’s FY2024-25 operating budget to help reduce costs to the project. Staff also plans to conduct the construction management and inspections services for the project inhouse in an effort to keep costs within the budget. Hiring a construction management firm for a building project like the Heritage House Upgrade can run $90,000 to $120,000. One of the Engineering Division staff would be on the project almost full-time during the construction phase.

Staff Report to City Council Page 4
Heritage House Upgrade Final Design and Construction
September 19, 2024
Staff is recommending Council to authorize appropriation of $270,000 of CIP/General Fund as additional budget for the project in order to complete all design and provisional elements incorporated within the aggressive timeframe to meet the construction deadline of CDBG funding.

The City Council may decide on a lower additional budget amount. The Plans and Specifications are currently devised with the minimum Base Bid scope with three Add Alternate Bid Items, which are summarized in the table below. The award of a construction contract would include the Base Bid item with options to include any or all Add Alternate Bid Items pending the additional budget decision from Council and the lowest bid received for the project. The Add Alternate Bid Items are numbered and listed in the order of priority to the project.

Bid Items General Description of Work Cost Estimates
including
Contingency
Base Bid Overall interior and exterior improvements, not including Add Alternate Bid Items 1, 2, and 3.
$681,000
Add Alternate Bid #1 Electrical panel system upgrade to 200-amp service; concrete sidewalk for exterior ADA
accessible path along the west side of the
building (Base Bid scope would only include
compacted quarry fine or decomposed granite
paths); and wood stairs next to the ADA
accessible ramp.
$185,000
Add Alternate Bid #2 Plumbing improvements; water heater replacement; and HVAC repair/upgrades.
$78,000
Add Alternate Bid #3 Refinish doors; patching and refinishing flooring; and exterior painting $46,000
Construction Estimate $990,000
Add Alternate Bid #1 would be critical to the project, especially to complete the ADA improvements per the CDBG funding requirements. An electrical panel upgrade to 200-amp service would be needed for any HVAC and electrification upgrades to the Heritage House. Add Alternate Bid #2 would incorporate electrification of the building and upgrades to plumbing systems. Only bare minimum mechanical/electrical/plumbing improvements are included in the Base Bid. Add Alternate Bid #2 work items could potentially be deferred as a future project but at a much higher cost since walls/ceilings/flooring would need to be exposed again. Add Alternate Bid #3 scope would make the project look aesthetically complete with the necessary finishes to the floor, doors, and a new coat of paint for the exterior walls.

If Council authorized additional $270,000 budget for the project, the likely scenario would be that most if not all add alternate bid items can be awarded and included in the construction contract.

However, that would also depend on the lowest bid amount received, which is the largest unknown variable.

First Amendment to the Consultant Services Agreement with the KPA Group

Staff Report to City Council Page 5
Heritage House Upgrade Final Design and Construction
September 19, 2024
The project budget would need to cover additional services required from The KPA Group for added design elements, various analysis for CDBG program requirements including separate cost estimates for ADA Improvements, and construction administration support. The scope for construction administration would include bid support, review of submittals, respond to requests for information, facilitation of design updates, analysis of change order requests, architectural reviews, and final inspections for closeout. The KPA Group has submitted a proposal with additional services amount of $87,000 of which $36,000 is for final design and $51,000 would be for construction administration. The proposal is attached to the First Amendment (Attachment 4) to The KPA Group’s consultant services agreement. Staff is recommending that the City Council approve the First Amendment with The KPA Group and authorize the City Manager to execute the amendment.

Plans and Specifications for the Heritage House Upgrade and Advertising for Formal Bid The Plans and Specifications on the Town’s website at https://www.losaltoshills.ca.gov/579/CityCouncil-Meeting-Documents are the final construction documents that have been submitted for the Building Permit and to be issued for formal bid. The first round of Building Permit comments has been addressed in the documents, but there may be few additional minor comments.

Staff is recommending the City Council to approve the Plans and Specifications and authorize staff to advertise the project for formal bid. Once authorized, a Notice to Bidders will be published twice in the Los Altos Town Crier and posted on the Town's website. Staff will send the Notice to Bidders to the Builders Exchanges, covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area. Staff will also reach out to qualified contractors via telephone calls and emails to notify them of the project.

Project Schedule
Once authorized by Council, below are critical milestone schedules to meet strict CDBG funding deadlines for the Heritage House Upgrade project:

Heritage House Upgrade
Council Authorization to Bid September 19, 2024
Advertise for Bid September 25, 2024
Open Bids October 17, 2024
Award Construction Contract November 1, 2024
Begin Construction December 2024
Construction Completion March 2025
Final Invoice to County April 2025
Performance Report Due June 2025
10% Retention Release by the County July 2025
The project must be advertised for formal bid before end of September to meet the construction completion deadline of March 2025 per the CDBG funding requirements. Since CDBG funding is only for the ADA Improvements, the construction related to ADA improvements would need to be completed by March 2025. The CDBG funding agreement states that the Town would be “liable for repayment of all disallowed costs” for noncompliance with the funding requirements.

Staff Report to City Council Page 6
Heritage House Upgrade Final Design and Construction
September 19, 2024
Authorize the City Manager to Award
Due to the expedited project timeline, staff recommends Council to authorize the City Manager to award and execute a construction contract to the lowest responsible bidder for an amount up to $1,000,000, which includes approximately ten percent contingency funds for potential change orders. The City Manager may need to select Add Alternate Bid Items to award pending available project budget and the lowest bid.

ENVIRONMENTAL REVIEW:

The minor alteration of existing public or private structures involving negligible or no expansion of existing or former use is defined under California Environmental Quality Act (CEQA) Section 15301(c) as Categorically Exempt.
2024-25 CITY COUNCIL WORK PLAN:

This action supports the 2024 and 2025 City Council Work Plan under the priority area of “Protect and Maintain Infrastructure” to complete Heritage House remodel design by the third quarter of 2024 and to complete construction by 2025.

FISCAL IMPACT:

The original budget for the Heritage House Upgrade project was $400,000. The County has awarded $400,000 of Urban County CDBG funds for the project (City Manager to execute the funding agreement shortly after the Council meeting). Council also approved additional $200,000 budget through the Operating and Capital Budgets for FY2024-25. Staff is requesting appropriation of additional $270,000 of CIP/General Fund to the Heritage House Upgrade project.

The current balance of the CIP/General Fund Reserves is $2.5 million dollars, which is sufficient to fund the additional funding needed for the project.

ATTACHMENTS

1. Resolution

2. CDBG Funding Agreement (to be executed)

3. Cost Estimate from The KPA Group

4. First Amendment to Consultant Services Agreement with The KPA Group

ITEM 8A ATTACHMENT 1
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RESOLUTION NO. _______

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROPRIATING ADDITIONAL $270,000 OF CIP/GENERAL FUND TO THE HERITAGE HOUSE UPGRADE PROJECT; APPROVING THE FIRST AMENDMENT

TO THE CONSULTANT SERVICES AGREEMENT WITH THE KPA GROUP INCREASING THE NOT TO EXCEED AMOUNT FROM $100,000 TO $187,000; APPROVING THE PLANS AND SPECIFICATIONS; AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BID; AND AUTHORIZING THE CITY

MANAGER TO AWARD AND EXECUTE A CONSTRUCTION CONTRACT WITH

THE LOWEST RESPONSIBLE BIDDER FOR AN AMOUNT NOT TO EXCEED $1,000,000 INCLUDING CONTINGENCY FUNDS
WHEREAS, the Heritage House Upgrade project was first approved in the FY2022-23 Five Year Capital Improvement Plan to improve the 1,100 square-foot space for multi-purpose use for community events, meeting space, and committee operations; and WHEREAS, on December 14, 2023, the City Council awarded a consultant services agreement to The KPA Group for the final design services for an amount not to exceed $100,000; and WHEREAS, on June 20, 2024, the City Council approved the conceptual plans for the project; and
WHEREAS, with collaboration and approval from the History Committee and Emergency Preparedness and Response Committee, the final design is completed and ready for bid; and WHEREAS, the updated total project cost estimate is now at $1,270,000; and WHEREAS, staff is seeking appropriation of additional CIP/General Fund up to $270,000 needed for the project; and
WHEREAS, an amendment to the consultant services agreement with The KPA Group is needed for additional services related to final design and construction administration; and WHEREAS, staff is also seeking Council’s authorization to allow the City Manager to award the construction contract to the lowest responsible bidder up to an amount of $1,000,000, which includes contingency funds for potential change orders due to deadlines imposed by the CDBG funding requirements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills hereby:

1. Appropriate up to $270,000 of additional CIP/General Funds for the Heritage House Upgrade project; and

2. Approve the First Amendment to the Consultant Services Agreement with the KPA Group increasing the not to exceed amount from $100,000 to $187,000; and

3. Approve the Plans and Specifications; and

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4. Authorize staff to advertise the project for formal bid; and

5. Authorize the City Manager to award and execute a construction contract with the lowest responsible bidder for an amount not to exceed $1,000,000, including contingency funds for potential change orders.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19th day of September 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST: ______________________________
Arika Birdsong-Miller, City Clerk

Page | 1
County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract

SANTA CLARA COUNTY

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

CITY/COUNTY CONTRACT
between the
COUNTY OF SANTA CLARA and TOWN OF LOS ALTOS HILLS
FY 2025
___________________________________________________________________________________ Contract No. LAH-25-01 Project Name. Heritage House CDBG Grant Amount: $400,000 THIS Contract (hereinafter "CONTRACT" or "AGREEMENT") is made and entered into pursuant to the Catalog of Federal Domestic Assistance (CFDA) 14.218 by and between the COUNTY OF SANTA CLARA, a political subdivision of the State of California (hereinafter “COUNTY”), and the TOWN OF LOS ALTOS HILLS (hereinafter “TOWN” or “SUBRECIPIENT”) participating as a member of the County of Santa Clara COMMUNITY DEVELOPMENT BLOCK GRANT (hereinafter “CDBG”) Joint Powers Agreement. The allocation of funds pursuant to this CONTRACT is a grant. COUNTY approved the allocation and disbursement of Community Development Block Grant (hereinafter “CDBG”) funds on May 2, 2023.

RECITALS
WHEREAS, COUNTY has applied for and received Community Development Block Grant (hereinafter “CDBG”) Entitlement Program funds (hereinafter “FUNDS”), identified more specifically as B-23-UC-06-0007, from the United States Department of Housing and Urban Development (hereinafter “HUD”) as an entitlement jurisdiction pursuant to the provisions of Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383 as amended (hereinafter "ACT"); and
WHEREAS, these FUNDS were received pursuant to CFDA Number 14.218 Department of Housing and Urban Development Community Development Block Grant Entitlement Grants; and WHEREAS, COUNTY on May 2, 2023, authorized the allocation of CDBG FUNDS for Fiscal Year 2024 in the total amount of Two Million Thirty Five Thousand Eight Hundred and Ninety Seven Dollars ($2,035,897); and WHEREAS, said allocation of FUNDS pursuant to this CONTRACT is a grant and includes Four Hundred Thousand Dollars ($400,000) to SUBRECIPIENT; and
WHEREAS, COUNTY has agreed to grant to SUBRECIPIENT a portion of COUNTY’S CDBG FUNDS for the PROGRAM as described below to be operated within COUNTY and the Program will benefit severely disabled adults and elderly persons, as described herein and as defined under federal regulations for the CDBG Entitlement Program; and
WHEREAS, COUNTY has agreed to the use by CITY, as a SUBRECIPIENT, a portion of COUNTY’S CDBG Entitlement Program funds for a Housing and Community Development Program to be operated within the COUNTY and which shall benefit severely disabled adults and elderly persons.

NOW, THEREFORE, the parties agree as follows:

ITEM 8A ATTACHMENT 2

Page | 2
County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract SECTION 1. PROGRAM
SECTION 1.1 COUNTY agrees to allocate a portion of its current CDBG FUNDS, and/or program income as defined in Title 2 Code of Federal Regulations (hereinafter "CFR") Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” (hereinafter "UNIFORM ADMINISTRATIVE REQUIREMENTS") to SUBRECIPIENT, the total sum of Four Hundred Thousand Dollars ($400,000) for the purpose of reimbursing SUBRECIPIENT for project and activity costs and expenses that are allowed and incurred in the implementation of the SUBRECIPIENT’s program (hereinafter "PROGRAM"), as more particularly described in numerous Exhibits marked as noted herein, attached to this Contract, incorporated by this reference. Reimbursement for Fiscal Year 2025 shall not exceed the total sum of the beginning balance of the Fiscal Year 2025 CDBG Funds allocated to CITY, and any roll-over of unexpended CDBG Funds from previous year’s allocations to CITY. Such authority is contingent upon CITY’s and its subrecipients’ full compliance at all times with all Federal Rules and Regulations governing the CDBG Program, the COUNTY CDBG Reallocation Guidelines, and all other applicable laws.

SECTION 2. TERM
SECTION 2.1 The purpose of this CONTRACT is for the COUNTY to disburse CDBG FUNDS for eligible activities relating to SUBRECIPIENT PROGRAM. Unless amended or terminated prior to its expiration, the term of this CONTRACT for FY2025 disbursement and expenditure purposes will begin on August 23, 2024, and the CONTRACT will end on June 30, 2025, except as stated in Section 22.9.

SECTION 2.2 RENEWAL TERM. The Parties may mutually agree to renew this AGREEMENT through a contract amendment.

SECTION 3. OBLIGATIONS OF SUBRECIPIENT
SECTION 3.1 SUBRECIPIENT will provide COUNTY with written certification that the following information is on file at the CITY offices, and is subject to monitoring by HUD and/or COUNTY (County’s Housing and Community Development Department, “OSH”) OSH staff, or their representatives:
a. Names and addresses of the current CITY Manager and CITY Council members. b. Records of all discussions and actions taken at CITY Council meetings pertaining to the CDBG PROGRAM.
c. Information and housing objectives for the Consolidated Plan required by HUD at the beginning of each program year.

SECTION 3.2 Program Performance by Subrecipient. SUBRECIPIENT warrants and represents that it shall do all of the following:
a. Conduct the PROGRAM within Santa Clara County for the purpose of benefiting individuals and households as defined in Exhibit A attached to this AGREEMENT, and b. Ensure PROGRAM activities within Santa Clara County benefitting severely disabled adults or elderly persons, and
c. Collect income and racial data of the 300 severely disabled adults, elderly persons, or households using this facility, and
d. The SUBRECIPIENT shall be responsible for administering PROGRAM as more fully described in Exhibit “A”, in a manner satisfactory to the COUNTY and consistent with any and all standards required as a condition of providing these Funds.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract e. File Quarterly Progress Reports (hereinafter "QPR") as required by COUNTY on the type and number of services rendered through the operation of the PROGRAM, and a description of the beneficiaries of these services, and the QPR will evaluate the manner in which the PROGRAM is achieving its objectives and goals according to the standards established by COUNTY. The QPR will be due ten days after the close of each quarter and must cover the three months immediately preceding the date on which the QPR is filed, except for the 4th quarter. The 4th and final quarter report shall be due five days after the close of the fiscal year. f. Coordinate its services with other existing organizations providing similar services in order to foster community cooperation and to avoid unnecessary duplication of services. g. Seek out and apply for other sources of revenue in support of its operation or services from local, state, federal and private sources and, in the event of receipt of such award(s), inform COUNTY in writing within ten days of receipt of such award.
h. Include an acknowledgement of COUNTY funding and support on SUBRECIPIENT stationery relating to the PROGRAM and on all appropriate PROGRAM-related public or County publications using words to the effect: “funded in whole or in part by the County of Santa Clara through the Housing and Community Development Act of 1974, as amended.” SECTION 3.3 Fiscal Responsibilities of CITY. CITY shall:
a. Appoint and submit the name of a fiscal agent who will be responsible for the financial and accounting activities of SUBRECIPIENT, including the receipt and disbursement of SUBRECIPIENT Funds. The COUNTY must be notified immediately in writing of the appointment of any new fiscal agent and that agent’s name.
b. Comply with the requirements and standards of Title 24 Code of Federal Regulations, Part 570 of the Housing and Urban Development regulations concerning CDBG and all federal regulations and policies issued pursuant to these regulations and 2 CFR Part 200, UNIFORM ADMINSTRATIVE REQUIREMENTS.
c. Document all PROGRAM costs by maintaining records in accordance with Section 3.4 below. d. Submit to the COUNTY, based on an agreed upon schedule, a request for payment, together with all supporting documentation. Invoices requesting disbursements submitted after the expiration of the CONTRACT will be honored only for eligible charges incurred during the CONTRACT term.

All invoices must be submitted by the CONTRACT expiration date or within such other time period specified by the COUNTY for this CONTRACT term. Funds not disbursed will be reprogrammed for future reallocation by the County or may be carry forwarded and included into the SUBRECIPIENTS next fiscal year contract.
e. Certify current and continuous insurance coverage, subject to COUNTY approval and in accordance with requirements as outlined in Exhibit F, “Insurance Requirements.” f. Items a. through e. above are express conditions precedent to disbursement of any COUNTY funding and failure to comply with these conditions will, at discretion of COUNTY, result in suspension of funding or termination of this CONTRACT.
g. If SUBRECIPIENT does not use CDBG Funds in accordance with the requirements of this CONTRACT, SUBRECIPIENT is liable for repayment of all disallowed costs. Disallowed costs may be identified through audits, monitoring or other sources. SUBRECIPIENT is required to respond to any adverse findings which may lead to disallowed costs subject to provisions of 2 CFR Part 200 Subpart E, “Cost Principles.”

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract SECTION 3.4 Establishment and Maintenance of Records: CITY shall a. Maintain complete and accurate records of all its transactions including, but not limited to, contracts, invoices, time cards, cash receipts, vouchers, canceled checks, bank statements, client statistical records, personnel, property and all other pertinent records sufficient to reflect properly (1) all direct and indirect costs of whatever nature claimed to have been incurred or anticipated to be incurred to perform this CONTRACT or to operate the PROGRAM, and (2) all other matters covered by this CONTRACT.

SECTION 3.5 Preservation of Records. CITY will preserve and make available its records:
a. Until five years following the expiration of this contract AGREEMENT, or b. For such longer period, if any as is required by applicable law; or c. If this AGREEMENT is completely or partially terminated, the records relating to the work terminated will be preserved and made available for a period of five years from the date of termination.

SECTION 3.6 Examination of Records and Project Site: At any time during normal business hours, and as often as may be deemed necessary, CITY agrees that HUD and the OSH, and/or any duly authorized representatives, may until expiration of (a) five years after final payment under this AGREEMENT, (b) five years from the date of termination of this AGREEMENT, or (c) such longer period as may be described by applicable law, have access to and the right to examine its offices and facilities used in the performance of this AGREEMENT or the operation of the PROJECT, and all its records with respect to the PROJECT and all matters covered by this AGREEMENT. CITY also agrees that the OSH or any duly authorized representatives will have the right to audit, examine, and make excerpts or transactions of and from such records and to make audits of all AGREEMENTs and SUB-AGREEMENTs, invoices, payrolls, records of personnel, conditions of employment, materials and all other data relating to the PROJECT and matters covered by this AGREEMENT. CITY will be notified in advance that an audit will be conducted. CITY will be required to respond to any audit findings and have the responses included in the final audit report. The cost of any such audit will be borne by COUNTY.

The CITY must provide language in its contracts with all subrecipients stipulating that at any time during normal business hours, and as often as may be deemed reasonably necessary, subrecipient agrees that HUD and the COUNTY, and/or any authorized representatives may have access to and the right to examine subrecipient CDBG records and facilities until expiration of:
a. five years after expiration of this CONTRACT;
b. five years from the date of termination of this CONTRACT; or c. five such longer period as may be prescribed by law.

CITY also agrees that COUNTY and any authorized representatives has the right to audit, examine, and make excerpts or transactions of and from, such records and to make audits of all contracts and subcontracts, invoices, payrolls, records of personnel, conditions of employment, materials and all other data relating to the PROGRAM and matters covered by this CONTRACT. CITY will be notified in writing of intended audits. CITY will be notified in writing of intended inspections of records and facilities and of intended audits no less than three business days before such inspections or audits. CITY is required to respond in writing to the OSH Director any audit findings within thirty (30) days of receipt of written audit findings. Responses will be included in the final audit report.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract SECTION 3.7 Compliance with Law. CITY staff warrants and represents that it will become familiar and comply with and cause all its subcontractors, independent contractors, and employees, if any, to become familiar and comply with all applicable federal, state and local laws, ordinances, codes, regulations and decrees including, but not limited to, those federal rules and regulations, executive orders, and statutes identified in Exhibit D “Assurances” and must comply with the requirements and standards of 2 CFR PART 200, Subpart E “Cost Principles” as described in Section 2(A)(9) of this CONTRACT.

SECTION 3.8 Suspension and Termination. In accordance with 24 CFR 85.43, suspension or termination of this Contract may occur if the CITY materially fails to comply with any term or condition of this CONTRACT. This CONTRACT may also be terminated for convenience or cause in accordance with 24 CFR 85.44, or in accordance with any other provision of this CONTRACT allowing for contract termination, cancellation or expiration.

SECTION 3.9 Reversion of Assets. Upon expiration or termination of this CONTRACT, or in the event HUD cancels its PROGRAM for any reason, the CITY will transfer to the COUNTY any CDBG Funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG Funds. Any real property under the CITY’s control that was acquired or improved in whole or in part with CDBG Funds (including CDBG Funds provided to CITY in the form of a loan) in excess of $25,000:
a. Must be used to meet one of the national objectives stated in Title 24 CFR part 570.208 for a period of five years after expiration of this CONTRACT or for such longer period of time as required by the COUNTY; or,
b. The CITY must reimburse the COUNTY an amount equal to the current market value of the property, less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property (reimbursement is not required after the period of time specified in Section 3.10 above).

SECTION 3.10 “Section 3” Provisions.
a. Compliance. Compliance with the provisions of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701, the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this CONTRACT, shall be a condition of the federal financial assistance provided under this CONTRACT and binding upon the COUNTY, the CITY, and any subrecipients. Failure to fulfill these requirements shall subject the COUNTY, the CITY, and any subrecipients, their successors and assigns to those remedies specified in the CONTRACT through which federal assistance is provided and any other remedies available under applicable law. The CITY certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. The CITY further agrees to comply with these “Section 3” requirements and to include the following language in all subrecipient contracts executed under this CONTRACT or using CDBG Funds:
“The work to be performed under the CONTRACT is a project or activity assisted under a PROGRAM providing direct federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to lower income residents of the project or activity area and

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract agreements for work in connection with the project or activity be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the areas of the project or activity.” The CITY certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements.
b. Notifications. The CITY and its subrecipients must send to each labor organization or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, if any, a notice advising said labor organization or workers’ representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.
c. Subcontracts. The CITY and its subcontractors will include this Section 3 clause in every contract and will take appropriate action pursuant to the contract upon a finding that the subcontractors is in violation of regulations issued by COUNTY. The CITY will not contract with any subcontractors where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let, authorize, permit or allow any contract unless the subcontractors has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

SECTION 4. OBLIGATIONS OF COUNTY
SECTION 4.1 Method of Payment. During the CONTRACT term, COUNTY shall disburse CDBG Funds to CITY on a reimbursement basis unless otherwise provided herein for all allowable costs and expenses incurred in connection with the PROGRAM, not to exceed the sum of $400,000.

COUNTY may, at any time in its absolute discretion, elect to suspend or terminate payment to, SUBRECIPIENT in whole or in part, pursuant to this CONTRACT based on SUBRECIPIENT’s non-compliance, including, but not limited to, incomplete documentation of expenses, failure to substantially meet goals and objectives as required in Exhibits A (Scope of Services, Performance Outcomes and Measurements, and Budget), failure to submit adequate quarterly progress reports as required herein or other incidents of non-compliance as described in Section 6.2 of this CONTRACT or based on the refusal by SUBRECIPIENT to accept any additional conditions that may be imposed by HUD at any time, or based on the suspension or termination of the grant to COUNTY made pursuant to the Housing and Community Development Act of 1974, as amended.

SECTION 4.2 Non-Compliance. In the case of CITY substantial non-compliance prior to exercising any recourse authorized herein, COUNTY will initiate the following procedure:
a. Notify the CITY Coordinator in writing of the alleged substantial non-compliance and request an immediate meeting between CITY Coordinator and COUNTY OSH CDBG Program Manager to resolve issues. If issues are not resolved satisfactorily within thirty (30) days, notify CITY Manager in writing requesting an immediate meeting between CITY Manager, CITY Coordinator and COUNTY OSH CDBG Program Manager to resolve the issues.
b. Determine if any portion of the reimbursement request meets all eligible criteria, and if so, authorize payment for the eligible portion of the reimbursement request; c. Review the procedure to be followed pursuant to Section 6.b. of this CONTRACT (Contract Compliance, Corrective Action Procedure); and

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract d. If applicable, forward a written report to HUD’s Regional Office detailing the substantial noncompliance issues and the steps being instituted to correct performance with a copy to the CITY Manager.

SECTION 4.3 Compliance with Law. COUNTY shall become familiar and comply with, and require all its subcontractors and employees, if any, to become familiar and comply with, all applicable federal, state and local laws, ordinances, codes, regulations and decrees including, but not limited to, those federal rules and regulations, executive orders, and statutes identified in Exhibit D “Assurances.” Specifically, COUNTY shall comply with the requirements of OMB Circular No. A-87, “Principles for Determining Costs Applicable to Grants and Contracts with State, Local, Federally recognized Indian Tribal Governments,” and OMB Circular A133 “Audits of State and Local Governments.”
In addition, COUNTY will comply with federal regulations as cited in 24 CFR Part 570, Subpart J, and 24 CFR Part 85, and all other local, state or federal laws applicable to this PROGRAM.

SECTION 5. PROGRAM COORDINATION
SECTION 5.1 COUNTY. The County Executive will assign a single DIRECTOR for COUNTY who will render overall supervision of the progress and performance of this CONTRACT by COUNTY. All services agreed to be performed by COUNTY will be at the overall direction of the DIRECTOR.

SECTION 5.2 SUBRECIPIENT. As of the date hereof, SUBRECIPIENT has designated Peter Pirnejad to serve as CDBG Liaison and to assume overall responsibility for the progress and execution of this CONTRACT. The COUNTY will be immediately notified in writing of the appointment of a new CDBG Liaison.

SECTION 5.3 NOTICES. All notices or other correspondence required or contemplated by this CONTRACT shall be sent to the parties at the following addresses:

COUNTY: County of Santa Clara
Office of Supportive Housing
Housing and Community Development
150 W. Tasman Dr
San Jose, CA 95134

CITY: Town of Los Altos Hills
Peter Pirnejad, City Manager
26379 Fremont Road
Los Altos Hills, CA 94022
All notices must either be hand delivered or sent by United States mail, registered or certified, postage prepaid.

Notices given in such a manner will be deemed received when hand delivered or seventy-two (72) hours after deposit in the United States mail. Any party may change his or her address for the purpose of this section by giving five (5) days written notice of such change to the other party in the manner provided in this section.

SECTION 6. CONTRACT COMPLIANCE
SECTION 6.1 Monitoring and Evaluation of Services. Evaluation and monitoring of the PROGRAM performance is the mutual responsibility of COUNTY and CITY, with the understanding that HUD looks to COUNTY as the sole responsible party for meeting PROGRAM requirements. CITY will furnish data, statements, records,

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract information and reports to COUNTY as necessary for COUNTY to monitor, review and evaluate the performance of the PROGRAM and its components. COUNTY has the right to request the services of an outside agent to assist in any such evaluation. Such services will be paid for by COUNTY.

SECTION 6.2 CONTRACT NON-COMPLIANCE. If CITY fails to comply with any provision of this CONTRACT, COUNTY has the right to terminate this CONTRACT or to require corrective action to enforce compliance with such provision. Such enforcement authority is pursuant to these CONTRACT terms and in accordance with the provisions of 24 CFR 85.43. Examples of non-compliance include but are not limited to:
a. If SUBRECIPIENT (with or without knowledge) has made any material misrepresentation of any nature with respect to any information or data furnished to COUNTY in connection with the PROGRAM. b. If there is pending litigation with respect to the performance by CITY of any of its duties or obligations under this CONTRACT, which may materially jeopardize or adversely affect the undertaking of or the carrying out of the PROGRAM. The CITY and COUNTY may negotiate a reinstatement of this CONTRACT following termination or conclusion of such litigation.
c. If CITY has taken any action pertaining or related to the PROGRAM or this CONTRACT, which action required COUNTY approval, and such approval was not obtained before the action was taken. d. If CITY is in default under any provision of this CONTRACT. e. If CITY makes illegal use of CDBG Funds.
f. If SUBRECIPIENT submits to COUNTY any report which is incorrect or incomplete in any material respect.
g. If CITY fails to meet all provisions of the COUNTY CDBG Reallocation Guidelines or the Joint Powers Agreement currently in full force and effect between the parties hereto.

SECTION 6.3. Corrective Action Procedure. COUNTY, in its absolute discretion and in lieu of immediately terminating this CONTRACT, upon occurrence or discovery of noncompliance by CITY pursuant to this CONTRACT, may give CITY notice of COUNTY’S intention to consider corrective action to enforce compliance utilizing the Corrective Action Procedure outlined below. Such notice will indicate the nature of the noncompliance and the procedure whereby CITY will have the opportunity to participate in formulating any corrective action recommendation. The Corrective Action Procedure contemplated herein is as follows:

1. COUNTY OSH Program Manager and CITY Manager will negotiate a time frame and course of action for correcting the non-compliance;

2. CITY will provide COUNTY with a written plan and time frame for correcting the non-compliance issue(s), subject to COUNTY approval. Such plan must be submitted by CITY to COUNTY within thirty (30) days of the initial non-compliance meeting between CITY and COUNTY;

3. CITY must initiate the corrective action procedure within sixty (60) days of the initial noncompliance meeting between the COUNTY OSH Program Manager and the CITY Coordinator (COUNTY, at its sole discretion, may extend this timeline for extenuating circumstances);

4. COUNTY will have the right to require the presence of CITY officers at any hearing or meeting called for the purpose of considering corrective action;

5. CITY has the right to appeal all findings of non-compliance, and subsequent corrective action, with both the COUNTY Board of Supervisors and HUD; and,

6. County reserves the right to seek any and all other remedies (equitable or other) available to it under the law.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract In the event that CITY does not implement the corrective action recommendations in accordance with the corrective action timetable as approved by COUNTY, COUNTY may suspend payments hereunder, terminate this CONTRACT and/or exercise any other right or remedy available to it under the law.

SECTION 7. TERMINATION
SECTION 7.1 Termination for Cause. COUNTY may terminate this CONTRACT by providing written notice to SUBRECIPIENT for any of the following reasons:
a. Uncorrected CONTRACT non-compliance as defined in Section 6.2; SUBRECIPIENT is in bankruptcy or receivership; a member of the SUBRECIPIENT’s Board of Directors or the Executive Director is found to have committed fraud or; there is reliable evidence that SUBRECIPIENT is unable to perform the PROGRAM as described in the attached Exhibits. The date of termination will be as specified in the notice. b. If CITY is in bankruptcy or receivership;
c. If the CITY or a member of CITY’S Executive Management staff is found to have committed fraud in connection with or related to the PROGRAM;
d. If the COUNTY determines or has reason to believe that there is reliable evidence that CITY is unable to effectively operate the PROGRAM or operate the PROGRAM in accordance with all requirements and obligations; or
e. If CITY is in violation of any material term or condition of this CONTRACT.

SECTION 7.2 Termination for Convenience. In addition to the COUNTY’S right to terminate for cause set forth in Section 7.1, COUNTY may suspend or terminate this CONTRACT for any reason by giving thirty (30) days prior written notice to the other party. Upon receipt of such notice, performance of the services hereunder will be immediately discontinued. In the event that this CONTRACT is terminated, SUBRECIPIENT may be required to return funds according to HUD regulations. Upon termination of this CONTRACT, SUBRECIPIENT must immediately provide COUNTY access to all documents, records, payroll, minutes of meetings, correspondence and all other data pertaining to the CDBG FUNDS granted to SUBRECIPIENT pursuant to this CONTRACT. a. Upon termination, CITY will:

1. If termination is for convenience, be reimbursed for all documented allowable costs and expenses incurred in connection with the PROGRAM up to the date of such termination. COUNTY shall be obligated to compensate CITY only for allowable costs and expenses as determined by an audit or other monitoring method;

2. Turn over to COUNTY immediately any and all copies of studies, reports and other data, whether or not completed, prepared by CITY or its subcontractors, if any, in connection with this CONTRACT. Such materials shall become property of COUNTY. CITY, however, shall not be liable to COUNTY for COUNTY’S use of incomplete materials or for COUNTY’S use of completed documents if used for reasons not otherwise provided for or contemplated under the terms of this CONTRACT; and

3. Transfer to the COUNTY any CDBG Funds on hand and any accounts receivable attributable to the use of the CDBG Funds. All assets acquired with the CDBG Funds shall be returned to the COUNTY unless otherwise negotiated by separate contract per the provisions of the COUNTY CDBG REALLOCATION GUIDELINES. b. Upon termination of this CONTRACT, CITY will immediately provide COUNTY access to all documents, records, payroll, minutes of meetings, correspondence, and all other data pertaining to the CDBG Funds.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract SECTION 8. PURCHASING REAL OR PERSONAL PROPERTY
SECTION 8.1 SUBRECIPIENT will comply with all applicable Federal Regulations as detailed by 24 CFR Part 570, Subpart J, i.e. 570.500 (Definitions), 570.503 (Agreements with SUBRECIPIENTS), 570.504 (Program Income), and 570.505 (Use of Real Property), with regards to the use and disposal of Real or Personal Property purchased in whole, or in part, with CDBG FUNDS.

SECTION 8.2 Grants. If a grant is provided for the acquisition of real property, SUBRECIPIENT will continually operate its PROGRAM for a minimum period of five (5) years from the effective date of this CONTRACT.

This obligation will survive the term of this CONTRACT, the assignment or assumption of this CONTRACT and the sale of the property prior to expiration of the obligation period as set forth in this paragraph. If this obligation is not fully met, SUBRECIPIENT may be required to reimburse the COUNTY. The COUNTY may consider, but will not be limited by, the following factors in calculating the reimbursement obligation: initial grant sum, the duration of the initial contractual obligation to operate the PROGRAM versus the actual duration of operation, and the appreciated value.

SECTION 8.3 Security Document. As a condition precedent to COUNTY granting funds for the purchase of real property or an option to purchase real property, CITY will prepare and require its subrecipient(s) to execute a Loan Agreement, Promissory Note, Deed of Trust and such other contracts restricting the use of said real property for purposes consistent with this CONTRACT and HUD and CDBG requirements.

SECTION 9. RELOCATION, ACQUISITION, AND DISPLACEMENT. CITY agrees to comply with 24 CFR 570.606 and all other applicable laws and regulations relating to the acquisition and disposition of all real property utilizing CDBG funds, and to the displacement of persons, businesses, and non-profit organizations as a direct or indirect result of any acquisition or disposition of real property utilizing or supported with the use of CDBG funds.

CITY agrees to comply with all applicable state and federal laws, County ordinances, resolutions and policies concerning or related to the displacement of individuals from their residences or homes.

SECTION 10. PROGRAM INCOME. Income generated from activities carried out with CDBG Funds is Program Income and shall be regulated by all provisions of Title 24 CFR 570 Subpart J “Grant Administration,” 570.503 “Agreements with Subrecipients,” and 570.504 “Program Income.” In addition, all provisions of the COUNTY REALLOCATION GUIDELINES apply to this CONTRACT. CITY must quarterly report all program income generated by activities carried out with CDBG funds made available under this CONTRACT. By way of further limitations, CITY may use such income during the CONTRACT term for activities permitted by this CONTRACT and shall reduce requests for additional funds by the amount of any such Program Income balances on hand. All unused Program Income will be returned to the COUNTY at the end of the CONTRACT term with the exception of rehabilitation loan payments.

SECTION 11. INDEPENDENT CONTRACTOR
SECTION 11.1. This is a CONTRACT by and between independent contractors and is not intended and will not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association between SUBRECIPIENT and COUNTY. SUBRECIPIENT, including its officers, employees, agents or independent contractors or subcontractors, shall not have any claim under this Contract or otherwise against COUNTY for any Social Security, Worker’s Compensation, or employee benefits extended to employees of COUNTY. If any obligation is performed for or on behalf of SUBRECIPIENT through a contractor or subcontractor, SUBRECIPIENT will remain fully responsible for the performance of all obligations under this Contract and SUBRECIPIENT will be solely responsible for all payments due to its contractors and subcontractors. No contract, subcontract or other

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract agreement entered into by SUBRECIPIENT with any third party in connection with this CONTRACT will provide for any indemnity, guarantee or assumption of liability by, or other obligation of, County with respect to such arrangement. No contractor or subcontractor will be deemed a third party beneficiary for any purposes under or to this AGREEMENT.

SECTION 12. ASSIGNABILITY – THIRD PARTY CONTRACTORS
SECTION 12.1 None of the work or services to be performed hereunder will be assigned, delegated or subcontracted to third parties without the prior written approval of COUNTY. Copies of all third party contracts shall be submitted to COUNTY at least ten days prior to the proposed effective date. In the event COUNTY approves of any such assignment, delegation or sub-contract, the subcontractors, assignees or delegates shall be deemed to be employees of SUBRECIPIENT, and SUBRECIPIENT will be responsible for their performance and any liabilities attaching to their actions or omissions.

SECTION 12.2 This CONTRACT may not be assumed nor assigned to another subrecipient, person, partnership or any other entity without the prior written approval of COUNTY.

SECTION 13. DISCLOSURE OF CONFIDENTIAL CLIENT INFORMATION SECTION 13.1 COUNTY AND SUBRECIPIENT agree to maintain the confidentiality of any information regarding existing, former or prospective applicants for services offered by the PROGRAM pursuant to this CONTRACT or their immediate families which may be obtained through application forms, interviews, tests, reports from public agencies or counselors, or any other source. Without the written permission of the applicant, such information may be divulged only if permitted by law as necessary for purposes related to the performance or evaluation of the services and work to be provided pursuant to or under this CONTRACT, and then only to persons having responsibilities under this CONTRACT, including those furnishing services under the PROGRAM through approved subcontracts.

SECTION 14. HOLD HARMLESS
SECTION 14.1 In addition to the indemnity obligations set forth in Exhibit F, “Insurance Requirements,” SUBRECIPIENT warrants and represents that it shall indemnify, save, defend and hold harmless the COUNTY, its employees, agents, and officials, members of boards and commissions, from, for and against any and all claims, costs, settlements, litigation expenses, attorney’s fees and court costs, allegations, direct and indirect damages, injuries, illnesses, deaths, actions, suits, charges and judgments whatsoever, arising out of or relating to (a) SUBRECIPIENT's negligent or intentional acts or omissions; (b) SUBRECIPIENT'S breach or violation of any term or condition of this CONTRACT; (c) SUBRECIPIENT’s failure to comply with any applicable law, decrees, ordinance, code, regulations or other standard, including but not limited to as set forth in Exhibit D, “Assurances,” attached herein and incorporated by reference.

SECTION 15. WAIVER OF RIGHTS AND REMEDIES
SECTION 15.1 In no event will any payment by COUNTY constitute or be construed to be a waiver by COUNTY of any breach or violation of the requirements, obligations, conditions, covenants or other provisions of this CONTRACT or any default which may then exist on the part of CITY, and the making of any such payment while any such breach, violation or default exists will in no way impair or prejudice any right or remedy available to COUNTY with respect to such breach, violation or default. In no event will payment to CITY by COUNTY in any way constitute a waiver by COUNTY of its rights to recover from CITY the amount of money paid to SUBRECIPIENT on any item which is not eligible for payment under or for the PROGRAM or this CONTRACT or any other right. No delay or omission by COUNTY to exercise any right occurring upon any noncompliance or default by CITY with

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract respect to any of the terms of this Contract shall impair any such right or power or be construed to be a waiver thereof. A waiver by COUNTY of any of the covenants, conditions or agreements to be performed by CITY shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition or agreement herein contained.

SECTION 16. COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRIMINATION, EQUAL OPPORTUNITY,

AND WAGE THEFT PREVENTION
a. Compliance with All Laws. CITY shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, “Laws”), including but not limited to the non-discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below. b. Compliance with Non-Discrimination and Equal Opportunity Laws: CITY shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County’s policies for Contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. In addition to the foregoing, CITY shall not discriminate against any subconsultant, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political belief, organizational affiliation, or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall CITY discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. c. Compliance with Wage and Hour Laws: CITY shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local minimum wage, prevailing wage, or living wage Laws. d. Definitions: For purposes of this Section 14, the following definitions shall apply. A “Final Judgment” shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory government agency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual’s sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labor, the California Division of Labor Standards Enforcement, and the City of San Jose’s Office of Equality Assurance. e. Prior Judgments, Decisions or Orders against CITY: By signing this Agreement, CITY affirms that it has disclosed any final judgments that (A) were issued in the five years prior to executing this Agreement by a court, an investigatory government agency, arbiter, or arbitration panel and (B) found that CITY violated an applicable wage and hour law or pay equity law. CITY further affirms that it has satisfied and complied with – or has reached Agreement with the County regarding the manner in which it will satisfy – any such final judgments.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract f. Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, CITY receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then CITY shall promptly satisfy and comply with any such Final Judgment.

CITY shall inform the Office of the County Executive-Office of Countywide Contracting Management (OCCM)of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. CITY shall also provide any documentary evidence of compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San José, CA 95110.

Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the Office of the County Executive-OCCM satisfies the notice requirements in this paragraph.
g. Access to Records Concerning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to CITY’s records, CITY shall permit the County and/or its authorized representatives to audit and review records related to compliance with applicable pay equity Laws. Upon the County’s request, CITY shall provide the County with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the purpose of this Subsection H, except where prohibited by federal or state laws, regulations or rules. County’s access to such records and facilities shall be permitted at any time during CITY’s normal business hours upon no less than 10 business days’ advance notice.
h. Pay Equity Notification: CITY shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to CITY for a job in California (collectively, “Employees and Job Applicants”) with an electronic or paper copy of all applicable pay equity Laws or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of CITY’s Employees and Job Applicants. i. Material Breach: Failure to comply with any part of this Section 14 shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all remedies available under this Agreement and at law. County may, among other things, take any or all of the following actions:
(i)Suspend or terminate any or all parts of this Agreement. (ii)Withhold payment to CITY until full satisfaction of a Final Judgment concerning violation of inapplicable wage and hour Law or pay equity Law.
(iii)Offer CITY an opportunity to cure the breach.
j. Subcontractors: CITY shall impose all of the requirements set forth in this Section 14 on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment.

This non-discrimination provision must be included in CITY’S contracts with sub-contractors and vendors when utilizing (directly or indirectly) the CDBG FUNDS disbursed for the PROGRAM.

SECTION 16.1 Build America, Buy America (BABA) Act. The Grantee must comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee’s infrastructure project. Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subjected to BABA requirements, unless expected by a waiver.

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract SECTION 17. AMENDMENTS. Amendments to the terms or conditions of this CONTRACT must be requested in writing by an authorized representative of the party desiring amendments, and any amendment will be effective only upon the mutual agreement in writing of the parties hereto by and through the parties authorized representatives. Amendments will not invalidate this CONTRACT nor relieve or release the COUNTY or the CITY from its obligations under this CONTRACT.

SECTION 18. TRANSFER OF FUNDS. During the CONTRACT term, CITY may choose to transfer funds within the PROGRAM described in Exhibits A through F. Fund transfers exceeding $30,000 as well as new projects or activities added to CITY’s PROGRAM, require City Council and County Board of Supervisors approval. New projects must be the same or similar in kind of the activity that was originally approved by the Board of Supervisors and City Council.

SECTION 19. INTEGRATED DOCUMENT- JOINT POWERS AGREEMENT. This CONTRACT, in conjunction with the Santa Clara County CDBG Joint Powers Agreement (JPA), including any amendments to the JPA, contains the entire agreement between COUNTY and CITY with respect to the subject matter hereof. No written or oral agreements, other than the Santa Clara County CDBG Joint Powers Agreement, with any officer, agent or employee of COUNTY prior to execution of this Contract will affect or modify any of the terms or obligations contained in any documents comprising this Contract.

SECTION 20. NON-SMOKING POLICY. Contractor and its employees, agents and subcontractors shall comply with the County’s No Smoking Policy, as set forth in the Board of Supervisors Policy Manual section 3.47 (as amended from time to time), which prohibits smoking: (1) at the Santa Clara Valley Medical Center Campus and all County-owned and operated health facilities; (2) within thirty (30) feet surrounding County-owned buildings and leased buildings where the County is the sole occupant; and (3) in all County vehicles.

SECTION 21. FOOD AND BEVERAGE STANDARDS.

Except in the event of an emergency or medical necessity, the following nutritional standards shall apply to any foods and/or beverages purchased by CITY with County funds for County-sponsored meetings or events.

If food is to be provided, healthier food options shall be offered. “Healthier food options” include (1) fruits, vegetables, whole grains, and low fat and low calorie foods; (2) minimally processed foods without added sugar and with low sodium; (3) foods prepared using healthy cooking techniques; and (4) foods with less than 0.5 grams of trans fat per serving. Whenever possible, CITY shall (1) offer seasonal and local produce; (2) serve fruit instead of sugary, high calorie desserts; (3) attempt to accommodate special, dietary and cultural needs; and (4) post nutritional information and/or a list of ingredients for items served. If meals are to be provided, a vegetarian option shall be provided, and the CITY should consider providing a vegan option.

If pre-packaged snack foods are provided, the items shall contain: (1) no more than 35% of calories from fat, unless the snack food items consist solely of nuts or seeds; (2) no more than 10% of calories from saturated fat; (3) zero trans-fat; (4) no more than 35% of total weight from sugar and caloric sweeteners, except for fruits and vegetables with no added sweeteners or fats; and (5) no more than 360 mg of sodium per serving.

If beverages are to be provided, beverages that meet the County’s nutritional criteria are (1) water with no caloric sweeteners; (2) unsweetened coffee or tea, provided that sugar and sugar substitutes may be provided as condiments; (3) unsweetened, unflavored, reduced fat (either nonfat or 1% low fat) dairy milk; (4) plant-derived

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County of Santa Clara LAH-25-01
Office of Supportive Housing
FY25 Los Altos Hills Heritage House ADA Upgrades CDBG Contract milk (e.g., soy milk, rice milk, and almond milk) with no more than 130 calories per 8 ounce serving; (5) 100% fruit or vegetable juice (limited to a maximum of 8 ounces per container); and (6) other low-calorie beverages (including tea and/or diet soda) that do not exceed 40 calories per 8 ounce serving. Sugar-sweetened beverages shall not be provided.

SECTION 22. MISCELLANEOUS
SECTION 22.1 The captions and section headings used in this CONTRACT are for convenience of reference only, and the words contained herein will, in no way, be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this CONTRACT.

SECTION 22.2 All Exhibits attached hereto and referred to in this CONTRACT are incorporated herein by this reference as if set forth fully herein. Exhibits are as follows:

Exhibit “A” (CDBG Scope of Services, Performance Outcomes and Measurements, and Budget), Exhibit “B” (Payments to CITY),
Exhibit “C” (General Block Grant Conditions),
Exhibit “D” (Assurances),
Exhibit “E” (Declaration of Contractor),
Exhibit “F” (Insurance Requirements).

SECTION 22.3 Nothing contained herein is to be construed as an indemnification for any loss, damage, injury or death arising out of or caused, in whole or in part, by the County or its Board of Supervisors, officers, executives, attorneys, employees, agents, representatives, contractors or subcontractors. Nothing contained herein shall be construed to, and nothing shall, obligate the County to provide any insurance for or on behalf of this Contract, the Program, the PROGRAM, SUBRECIPIENT, anyone, anything, any event, any use, any property, any action or inaction, or any reason or purpose.

SECTION 22.4 The rights and remedies of the parties to this CONTRACT, whether pursuant to this CONTRACT or in accordance with law, shall be construed as cumulative, and the exercise of any single right or remedy shall constitute neither a bar to the exercise of nor the waiver of any other available right or remedy.

SECTION 22.5 This CONTRACT may be executed in several counterparts, and all of such counterparts so executed together shall be deemed to constitute one and the same agreement, and each such counterpart shall be deemed to be an original. Facsimile or electronic signatures shall have the same legal effect as original or manual signatures if followed by mailing of a fully executed original to both parties.

SECTION 22.6 Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the County.

SECTION 22.7 This CONTRACT shall not be construed more strongly against either party regardless of who is more responsible for its preparation.