Agenda packet — Los Altos Hills City Council, November 21, 2024 (part 4 of 4)

26379 Fremont Road Los Altos Hills California 94022 Phone (650) 941-7222 Fax: (650) 941-3160 June 18, 2024
Matthew Eichner
23500 Camino Hermoso Drive
Los Altos Hills, CA 94024
[email protected]
*EMAIL ONLY
RE: New Residence, Pool Cabana, Detached ADU
23500 Camino Hermoso Drive
File #SD22-0045
Dear Property Owner:

Thank you for submitting plans for a Site Development Permit for a new residence at 23500 Camino Hermoso Drive, Los Altos Hills. Your request for a Site Development Permit for the above referenced project was approved by the Community Development Director at the June 18, 2024 Fast Track Meeting. The approval is subject to the following conditions:

PLANNING:

1. No other modifications to the approved plans received June 4, 2024 are allowed except as otherwise first reviewed and approved by the Community Development Director or the Planning Commission, depending on the scope of the changes.

2. All conditions of approval shall be printed on plans submitted for building permit plan check.

3. The project is subject to the Town’s Construction Time Limit Ordinance (Chapter 10, Title VIII of the Municipal Code). The maximum time for completion of the new residence shall be 36 months from the date of Building Permit issuance. Failure to complete the project in the allotted time may result in substantial penalties and fees.

4. Exterior lighting is approved as shown on the plans and modified by the following conditions of approval. All exterior lighting fixtures shall be down directed or shielded non-movable fixtures. Light fixtures shall not exceed color temperature of 3000K and emit no more than 600 lumens. Landscape lighting (path light, wall light, arbor light) is deferred to the required landscape screening application.

ITEM 8M Attachment 4

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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a. Prior to issuance of a building permit, the property owner shall submit revised construction drawings (Sheet A10 Proposed Lighting Plan) identifying a maximum of six (6) light fixtures at the pool cabana for review and approval by Community Development Department staff.
b. Prior to issuance of a building permit, the property owner shall revise the construction drawings to identify manufacturer specifications for each selected exterior light fixture and specifically callout the maximum lumens and kelvin for compliance with the Town’s Outdoor Lighting Policy. c. As part of the required landscape screening application, the property owner shall submit revised drawings (Sheet A10 Proposed Lighting Plan) identifying an approximately 50% reduction in the quantity of path lights at the bocce court and rear yard. The revised drawings should alternate the placement of light fixtures on either side of the bocce court to reduce the appearance of a runway.

5. Prior to issuance of a building permit, the property owner shall submit revised construction drawings (Sheet A2 Site Plan) illustrating the reduction of the DG patio in front setback to 4-foot-wide or less for Community Development Department staff review and approval.

6. Prior to issuance of a building permit, the property owner shall submit revised construction drawings (Sheet C-2.0 Grading & Drainage Plan) identifying the removal of the existing wood retaining wall along the northern property line and restoration of the grade to natural condition for Community Development Staff review and approval.

7. The property owner shall grant an Open Space Easement to the Town that reflects the exhibit (Sheet A2) received by staff on June 4, 2024. Native vegetation may be planted within the easement and irrigation or sprinkler systems are only permitted to establish the native vegetation. The property owner shall provide legal description and plat exhibit(s) prepared by a licensed land surveyor and the Town shall prepare the grant document. An easement review deposit (per Planning Fee Schedule in effect at time of review request) shall be paid to the Town prior to review of the legal description and plat exhibit(s). The grant document shall be signed and notarized by the property owner and returned to the Town prior to building permit issuance.

8. After completion of rough framing or at least six (6) months prior to scheduling a final inspection, the applicant shall submit landscape screening and erosion control plans for review by the Site Development Committee. The application for landscape screening and erosion control shall be accompanied by the applicable fee and deposit. The plans shall be reviewed at a noticed public hearing. Attention shall be given to plantings which will be adequate to break up the view of the new residence from surrounding properties and streets.

All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

9. As part of the required landscape screening application, the property owner shall propose only native riparian vegetation in the area between the proposed open space easement and the public right-of-way.

10. A $5,000 landscape maintenance and water usage deposit shall be paid to the Town prior to final inspection of the new residence. Two years after the project has been completed, the applicant shall furnish staff with the last 12 months of water usage for the property and conduct a site inspection to ensure installed landscape screening is still present and has been adequately maintained. Inadequate maintenance of installed landscape screening and/or water usage greater than the annual usage indicated on the approved parcel water budget worksheet, may result in complete forfeiture of this deposit.

11. Prior to beginning any grading operation, all significant trees, particularly any heritage oak trees, are to be fenced at the drip line. The fencing shall be of a material and structure (chainlink) to clearly delineate the drip line. Town staff must inspect the fencing and the trees to be fenced prior to commencement of grading. The property owner shall call for said inspection at least three days in advance of the inspection. The fencing must remain throughout the course of construction. No storage of equipment, vehicles or debris shall be allowed within the drip lines of these trees. Existing perimeter plantings shall be fenced and retained throughout the entire construction period.

12. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the height of the new residence complies with the 27’ maximum structure height, measured as the vertical distance at any point from the bottom of the crawl space or basement ceiling if excavated below natural grade, to the highest part of the structure directly above (including roof materials).” The overall structure height shall be similarly certified in writing and state that “all points of the building (including chimneys and appurtenances) lie within a thirty-five (35’) foot horizontal band based, measured from the lowest visible natural or finished grade topographical elevation of the structure along the building line and the highest topographical elevation of the roof of the structure.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

13. Prior to requesting the final inspection, a registered civil engineer or licensed land surveyor shall certify in writing and state that “the location of the residence and roof eaves, are no less than 40’ from the front property line and 30’ from the side and rear property lines.” The elevation of the new residence shall be similarly certified in writing to state that “the elevation of the new residence matches the elevation and location shown on the Site Development plan.” The applicant shall submit the stamped and signed letter(s) to the Community Development Department prior to requesting a final inspection.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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14. The property owner shall remove all Stinkwort from the entire property and in the road rightof-way by manual pulling or use of herbicide by September 1st of each year until the final approval of the project.

15. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.

The roof eaves shall be shown on the site and civil plans in the construction drawings.

16. No new fencing is approved with this site development permit. Any additional or modified fencing or gates shall require review and approval by the Community Development Department with the required landscape screening plan and prior to installation.

17. Exterior finish colors of all buildings shall have a light reflectivity value of 50 or less and roof materials shall have a light reflectivity value of 40 or less, per manufacturer specifications. All color samples shall be submitted to the Community Development Department for approval at time of submittal for building plan check. All applicable structures shall be painted in conformance with the approved color(s) prior to final inspection.

18. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

19. Fire retardant roofing (Class A) is required for all new construction.

20. All space heating and water heating systems installed in new residences, detached habitable buildings, and/or projects involving a substantial remodel shall be all-electric systems. Gas or propane heating systems are not permitted. If gas cooking or clothes drying appliances are installed, then dedicated electrical receptacles and circuits will be required to allow for future electric appliances. Fireplaces and all outdoor gas appliances are excluded from these requirements.

21. All construction shall comply with 2022 California Green Building Standards Code, Part 11, Title 24 mandatory measures. The property owner shall provide a 2022 CalGreen Residential Checklist demonstrating conformance with all applicable mandatory measures at time of building permit submittal.

22. All construction shall comply with Section R337 of the 2022 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

23. All properties shall pay School District fees to either the Los Altos School District or the Palo Alto Unified School District, as applicable, prior to permit issuance. The applicant shall take a copy of worksheet #2 to school district offices, pay the appropriate fees and provide the Town with a copy of the receipts.

24. The property owner shall remove the wire fence along Camino Hermoso Drive prior to requesting a final inspection. Any new or relocated fence shall be first reviewed and approved by Community Development Department staff.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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ENGINEERING DEPARTMENT

25. Any, and all, changes to the approved Grading and Drainage plan shall first be approved by the Town Engineering Department. No grading shall take place during the grading moratorium (October 1st to April 30th) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line.

26. An encroachment permit shall be obtained from the Public Works Department for all work proposed in the public right-of-way. No work within the public right-of-way shall commence without an encroachment permit.

27. All public utility services serving the new residence and ADU shall be placed underground.

The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

28. Two copies of a Grading & Construction Operation plan shall be submitted by the property owner for review and approval by the City Engineer and Community Development Director two weeks prior to acceptance of plans for building plan check. The grading/construction operation plan shall address truck traffic issues regarding dust, noise, and vehicular and pedestrian traffic safety on Camino Hermoso Drive, and surrounding roadways; storage of construction materials; placement of sanitary facilities; parking for construction vehicles; and parking for construction personnel. A debris box (trash dumpster) shall be placed on site for collection of construction debris. Arrangements must be made with the GreenWaste Recovery, Inc. for the debris box since they have a franchise with the Town and no other hauler is allowed within the Town limits.

29. The property owner shall provide the Town with high-quality color photographs of the existing conditions of the roadways and pathways two weeks prior to acceptance of plans for building plan check.

30. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

31. The property owner shall be required to connect to the public sanitary sewer prior to final inspection. A sewer hookup permit shall be required by the Town’s Public Works Department prior to acceptance of plans for building plan check. An encroachment permit shall be required by the Town’s Public Works Department for all work proposed within the public right of way prior to start work.

32. The property owner shall dedicate additional right-of-way easement to create a 30’ wide halfwidth public right-of-way to the Town over Camino Hermoso Drive. The property owner shall provide legal description and plat exhibits that are prepared by a registered civil engineer, or a licensed land surveyor and the Town shall prepare the dedication document.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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The dedication document, including the approved exhibits, shall be signed, and notarized by the owner and returned to the Town prior to acceptance of plans for building plan check.

33. Two sets of a final Grading and Drainage plan shall be submitted for review and approval by the Engineering Department. Final drainage and grading shall be inspected by the Engineering Department and any deficiencies corrected to the satisfaction of the Engineering Department.

34. Two copies of an Erosion and Sediment Control plan shall be submitted for review and approval by the Engineering Department. The contractor and the property owner shall comply with all appropriate requirements of the Town's NPDES permit relative to grading and erosion/sediment control.

35. The Engineer of Record shall observe the installation of the drainage system, construction of the energy dissipators, and completion of the grading activities and state that items have been installed and constructed per the approved plans. A stamped and signed letter shall be prepared and submitted to the Town prior to final inspection.

36. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

37. The property owner shall inform the Town of any damage and shall repair any damage caused by the construction of the project to pathways, private driveways, and public and private roadways prior to final inspection.

FIRE DEPARTMENT

38. Required Fire Flow: (Letter received) The minimum require fireflow for this project is 1250 Gallons Per Minute (GPM) at 20 psi residual pressure. This fireflow assumes installation of automatic fire sprinklers per CFC [903.3.1.3]

39. Fire Sprinklers Required: (As noted on Sheet A0) Approved automatic sprinkler systems in new and existing buildings and structures shall be provided in the locations described in this Section or in Sections 903.2.1 through 903.2.12 whichever is the more restrictive and Sections 903.2.14 through 903.2.21. For the purposes of this section, firewalls and fire barriers used to separate building areas shall be constructed in accordance with the California Building Code and shall be without openings or penetrations. Sprinklers required in all structures.

40. Emergency Gate/Access Gate Requirements: Gate installations shall conform with Fire Department Standard Details and Specification G-1 and, when open shall not obstruct any portion of the required width of 12’ with approved access devices. Gates across emergency access roadways shall be equipped with approved access devices. For gates which are operated electrically, an approved Knox key switch shall be installed; if they are operated manually, then an approved Knox padlock shall be installed. Gates providing access from a

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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road to a driveway or other roadway shall be a minimum of 30 feet from the center of the road being exited. Knox products are obtained from www.knoxbox.com. CFC Sec. 503.6 & 506. Driveway gate on Sheet A2 submitted under separate permit.

41. Water Supply Requirements: Potable water supplies shall be protected from contamination caused by fire protection water supplies. It is the responsibility of the applicant and any contractors and subcontractors to contact the water purveyor supplying the site of such project, and to comply with the requirements of that purveyor. Such requirements shall be incorporated into the design of any water-based fire protection systems, and/or fire suppression water supply systems or storage containers that may be physically connected in any manner to an appliance capable of causing contamination of the potable water supply of the purveyor of record. Final approval of the system(s) under consideration will not be granted by this office until compliance with the requirements of the water purveyor of record are documented by that purveyor as having been met by the applicant(s). 2022 CFC Sec. 903.3.5 and Health and Safety Code 13114.7.

42. Address identification: New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall be a minimum of 6 inches (101.6 mm) high with a minimum stroke width of 0.5 inch (12.7 mm). Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address numbers shall be maintained. CFC Sec. 505.1.

43. Construction Site Fire Safety: All construction sites must comply with applicable provisions of the CFC Chapter 33 and our Standard Detail and Specification S1-7. Provide appropriate notations on subsequent plan submittals, as appropriate to the project. CFC Chp.

33. Project approval may be appealed if done so in writing within 21 days of the date of the approval.

Please refer to the Conditions of Project Approval set forth herein. If you believe that these Conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

NOTE: The Site Development permit is valid for one year from the approval date. All required building permits must be obtained within that year and work on items not requiring a building permit shall be commenced within one year and completed within two years.

I can be contacted at (650) 559-2243 or by e-mail at [email protected] if you have any questions regarding these conditions. Thank you.

Sincerely,
Jonathan Fox
Associate Planner

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ITEM 8N Staff Report
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT (LANDS OF EICHNER AND HOKENESS); 23500 CAMINO HERMOSO
DRIVE
FROM: Jay Bradford, Interim Community Development Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) accepting the right-of-way dedication at 23500 Camino Hermoso Drive along the Camino Hermoso Drive frontage; Lands of Eichner and Hokeness.

BACKGROUND:

The subject property is a 1.64-acre lot with an average slope of 12.65%. Access to the site is provided by Camino Hermoso Drive, a public street. The property is gently sloped resulting in a LUF of 1.55 and a maximum development area (MDA) of 21,752 square feet and maximum floor area (MFA) of 9,112 square feet. An application for site development permit for a new residence and accessory dwelling unit was submitted to the Town on June 20, 2022, and approved at Fast Track by the Community Development Director on June 18, 2024.

DISCUSSION:

The dedication of a right-of-way easement was required as a condition of approval for the new residence that was approved by the Community Development Director on June 18, 2024 (File #SD22-0045). The right-of-way dedication area, which is 2,453 square feet in size, encompasses a strip of private property along the Camino Hermoso Drive frontage as shown on Exhibit A of the grant document included in the Resolution (Attachment 1). The right-of-way dedication is required to create a sixty-foot right-of-way in conformance with the Town’s Right-of-Way Policy adopted by the City Council on February 15, 1989, and the General Plan Circulation and Scenic Roadways Element Goal 2 which allows for requiring right-of-way dedications where existing rights-of-way are substandard.

ENVIRONMENTAL REVIEW:

The right-of-way easement dedication qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), as it can be found with certainty that the activity in question is not a project and, therefore, not subject to the provisions of CEQA. 2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as easement dedications are, depending on applicability, part of the standard site development approval process.

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City Council Page 2
23500 Camino Hermoso Drive
November 21, 2024
FISCAL IMPACT:

There is no fiscal impact to the Town for review of easement dedications, agreements, or grant documents as the Town requires payment of a deposit of $3,500.00 to cover staff and consultant time. The deposit is generally not exceeded, and the remaining amount refunded, conversely, if the deposit is ever exceeded, additional funds would be requested to cover staff and consultant time. The recordation of the right-of-way easement dedication with the County of Santa Clara requires payment of a recordation fee of $65.00. Robleda Road and Fremont Road are both public streets and acceptance of this additional right-of-way easement is not expected to increase funding requirements for maintenance.

CONCLUSION:

The right-of-way easement dedication is consistent with the goals of the Town’s General Plan Circulation and Scenic Roadways Element and the Town’s Right-of-Way Policy. The requirement for additional right-of-way over those portions of property to create a 30-foot half-width for a 60- foot right-of-way on both streets is consistent with previous site development permit approvals.

Staff recommends that the Council accept the right-of-way easement agreement granting a rightof-way easement to the Town at 23500 Camino Hermoso Drive.

ATTACHMENTS

1. Resolution Accepting Dedication of Right-of-Way Easement

2. Dedication of Right-of-Way Easement

3. General Plan Circulation and Scenic Roadways Element Goal 2

4. Right-of-Way Policy

5. SD22-0045 Approval Letter
Report prepared by: Jonathan Fox, Associate Planner

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Resolution ____-24 Page 1
ITEM 8N Attachment 1
RESOLUTION ____-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

ACCEPTING DEDICATION OF RIGHT-OF-WAY EASEMENT
(LANDS OF EICHNER AND HOKENESS)
WHEREAS, Matthew Eichner and Lori Hokeness (“Owner”) own the property commonly known as 23500 Camino Hermoso Drive, Los Altos Hills, California (APN 336-37-022); and WHEREAS, A Site Development Permit (SD22-0045) for a new residence was approved at duly noticed Fast Track public hearing of the Site Development Committee on June 18, 2024 with reasonable conditions of approval, including the dedication of additional right-of-way to the Town; and
WHEREAS, the Town has adopted a General Plan and, pursuant thereto, may require and accept right-of-way dedications on privately owned lands lying within the Town; and WHEREAS, the Owner has offered to dedicate additional rights-of-way to the Town attached to this Resolution as Attachment A (“Offer of Right-of-Way Easement Dedication”) for street right-of-way purposes and incidents thereto; and
WHEREAS, the Town finds the Offer of Right-of-Way Easement Dedication to be consistent with the Town’s General Plan and in the best interests of the Town; WHEREAS, the Owner and the Town recognize that the land subject to the Offer of Right-of-Way Easement Dedication is adjacent to an existing public right-of-way and is necessary to create a 30- foot half width for the 60-foot right-of-way and is an asset to the Town and the Owner; and NOW, THEREFORE, based on the entirety of the record before it, the City Council of the Town of Los Altos Hills hereby finds that the Project qualifies for the commonsense exemption outlined in CEQA Guidelines Section 15061(b)(3), and does hereby accepts on behalf of the public, and for the purposes herein described, the Offer of Right-of-Way Easement Dedication attached to this Resolution as Exhibit A.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21st day of November, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

BY: _______________________________
Stanley Q. Mok, Mayor
ATTEST:
______________________________

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Resolution ____-24 Page 2
Arika Miller, City Clerk

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ITEM 8N Attachment 2

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GOAL 2
Los Altos Hills enjoys its quiet semi-rural roadways and wishes to preserve its current character.

Policy 2.1 Provide adequate space in public right-of-ways to accommodate semirural roadways, pathways, utilities, drainage, and vegetative buffers.

Policy 2.2 Through traffic should remain on non-residential thoroughfares (i.e freeways, expressways, and arterials) to the maximum extent possible.

Policy 2.3 Collectors, neighborhood connectors and local roads shall not be designed or improved to an extent that would encourage through traffic.

Policy 2.4 Cul-de-sacs and loop-type roads shall be encouraged as a means of reducing traffic.

Policy 2.5 The intensity of existing or proposed land uses shall not provide justification for widening roadway pavement widths.

Policy 2.6 New or expanding development that will impact a road, whether private or public, should be required to improve the roadway surface and width to provide for adequate emergency access, and shall repair damage caused by construction.

Policy 2.7 The Town shall pursue cost-effective maintenance of the roadway network. Roadways shall be maintained in a priority order based on traffic levels and cost effectiveness while preventing long-term deterioration.

Policy 2.8 Roadway maintenance should not interfere with pathways or drainage.

Program 2.1 Develop right of way standards to generally accommodate roadway pavement, drainage, vegetative screening, utilities, slopes, and pathways, and to avoid excessive cuts or fills. A general guide for width would be 60 feet, although this will vary depending on conditions. Additional easements for slope or line of sight may be required.

Program 2.2 Identify existing and desirable emergency access connections.

Circulation & Scenic Roadways Element
Los Altos Hills General Plan
Page C- 10
ITEM 8N Attachment 3

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ITEM 8N Attachment 4

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PLANNING:

2. All conditions of approval shall be printed on plans submitted for building permit plan check.

ITEM 8N Attachment 5

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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All landscaping required for screening purposes and for erosion control (as determined by the City Engineer) must be installed prior to final inspection of the new residence. The

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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landscape screening plan shall comply with Section 10-2.809 (water efficient landscaping) of the Los Altos Hills Municipal Code.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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15. Roof eaves of all structures shall not encroach into the required side and rear yard setbacks.

The roof eaves shall be shown on the site and civil plans in the construction drawings.

18. Skylights, if utilized, shall be designed and constructed to reduce emitted light (tinted or colored glass, or other material). No lighting may be placed within skylight wells.

19. Fire retardant roofing (Class A) is required for all new construction.

22. All construction shall comply with Section R337 of the 2022 California Residential Code (Materials and Construction Methods for Exterior Wildfire Exposure).

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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ENGINEERING DEPARTMENT

27. All public utility services serving the new residence and ADU shall be placed underground.

The applicant should contact PG&E immediately after issuance of building permit to start the application process for undergrounding utilities which can take up to 6-8 months.

30. The property owner shall pay a pathway fee of $10,943 prior to acceptance of plans for building plan check.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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The dedication document, including the approved exhibits, shall be signed, and notarized by the owner and returned to the Town prior to acceptance of plans for building plan check.

36. All areas on the site that have the native soil disturbed shall be protected for erosion control during the rainy season and shall be replanted prior to final inspection.

FIRE DEPARTMENT

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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33. Project approval may be appealed if done so in writing within 21 days of the date of the approval.

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Approval Letter – New Residence
File #SD22-0045
June 18, 2024

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Upon completion of the construction, a final inspection shall be required to be set with the Planning and Engineering Departments two weeks prior to final building inspection approval.

I can be contacted at (650) 559-2243 or by e-mail at [email protected] if you have any questions regarding these conditions. Thank you.

Sincerely,
Jonathan Fox
Associate Planner

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ITEM 9A
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 CONCEPTUAL DESIGN AND DIRECTING STAFF TO MOVE

FORWARD WITH FINAL DESIGN DOCUMENTS

FROM: WooJae Kim, Public Works Director WK
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION:

That the City Council adopt a resolution (Attachment 1) approving the Corporation Yard Locker Room - Phase 1 conceptual design and directing staff to move forward with completing the final design documents.

BACKGROUND:

The Corporation Yard, located at 27400 Purissima Road next to Purissima Park, is the main operations facility for the Public Works maintenance staff. The facility is a two-story barn style building with 4,720 square feet of floor area. The ground level is primarily used for maintenance equipment and materials storage. The upper-level houses two offices, a single occupancy restroom with a shower, a street sign storage area, and general Town storage.

As adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025-2026, the Corporation Yard Locker Room is a Capital Improvement Project that would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff. Currently, an office space on the second floor is shared as a makeshift locker room to store crew’s safety gear and personal items. Next to the office on the second floor is the only restroom in the building.

The maintenance team is comprised of one superintendent, four maintenance workers, and one part-time maintenance worker.

The Corporation Yard Master Plan was completed in July 2024 outlining the scope, budget, and potential capital and maintenance projects for the next ten years. A locker room and additional storage space were the top two capital improvement priorities identified in the master plan within the first two years. The master plan document can be viewed on the Town’s website at https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents.

DISCUSSION:

In December 2023, the Town hired TDM Architect for the Corporation Yard Locker Room design services. The agreement amount for the design services was within the City Manager’s signing authority. Through the design process and preliminary consultations with the Town’s Building

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Staff Report to City Council Page 2
Corporation Yard Locker Room Conceptual Designs
November 21, 2024
Department, building code requirements for Americans with Disabilities Act (ADA) accessibility and fire suppression system were identified.

The budget for the Corporation Yard Locker Room approved by the City Council in the Operating and Capital Budgets for FY2024-2025 and FY2025-2026 is $340,000. All the proposed scope of work for the Corporation Yard Locker Room cannot be completed within the current project budget due to accessibility and fire suppression/sprinkler system requirements and improvements needed to the heating, ventilation, and air conditioning (HVAC) system as part of the project.

Therefore, staff is proposing to bifurcate the Corporation Yard Locker Room projects into two phases.

Phase 1 Locker Room Project
For accessibility and gender-inclusive requirements, a separate single occupancy unisex restroom with a shower is needed on the ground floor. Again, the only existing restroom and locker room space are located on the second floor. The proposed unisex restroom on the ground floor would fulfill the need for an accessible restroom for visitors to the Corporation Yard and the need for a gender-inclusive locker room space for up to two staff members. An existing 122-square foot storage room on the first floor is proposed to be converted to a unisex restroom with a shower.

This scope of the work would be included in Phase 1 of the project. See Attachment 2 for the Phase 1 conceptual design layout.

The additional scope proposed for Phase 1 of the locker room project is the upgrade of the HVAC system. Currently, there is a centralized gas furnace heating system only for the second floor with no air conditioning. The mechanical consultant on the design team is proposing to replace the gas furnace with the ductless mini-split heat pump system for the second floor and the new restroom downstairs. Upgrading the gas furnace to an electric heat pump system would meet the Town’s goal to electrify Town facilities and also provide conditioned air for the maintenance staff.

Phase 1 scope can be funded within the current project budget. A breakdown of the construction cost estimate for Phase 1 is included as Attachment 3. Below is a summary of Phase 1 project costs and current project budget:

Phase 1 Cost Items Cost
TDM Architect – Final Design Services $ 29,550
Construction Management $ 20,000
Ground Floor Unisex Restroom/Locker Room Construction $ 150,000 HVAC Upgrade for Ground Floor Restroom and Second Floor $ 85,000 Total $ 284,550
Current Project Budget – CIP/General Fund $ 340,000

Page 595 of 718 ends

Staff Report to City Council Page 3
Corporation Yard Locker Room Conceptual Designs
November 21, 2024
Future Phase (Phase 2) of Locker Room Project
The future phase of the project would involve enlarging and improving the existing restroom to include a locker room sufficient to accommodate at least four staff members. Built in 1979, the Corporation Yard building has no fire suppression or sprinkler system. An internal code review revealed that for the current building use classifications and due to the proposed locker room improvements on the second floor, the future project phase would trigger code requirements for a fire suppression or sprinkler system in the building. For a new fire suppression system, a dedicated fire water service line would be required from the Purissima Hills Water District (PHWD) water main in the street.

Below is a summary of potential costs and budget needs for the future phase of the project:

Potential Phase 2 Cost Items Cost
TDM Architect – Final Design Services $ 30,000
Project/Construction Management $ 20,000
Second floor locker room improvements $ 360,000
New fire suppression system $ 200,000
Estimated PHWD Storage and Transmission Fees for new 4” fire line (fee needs confirmation from PHWD).
$ 170,000
Phase 2 Total Cost $ 780,000
Phase 1 Total Cost $ 284,550
Current Project Budget – CIP/General Fund $ 340,000
Potential Funds Need for Phase 2 Construction $ 724,550 Phase 1 of the Locker Room project would address the immediate needs for the Corporation Yard.

Further evaluations and discussions are needed for the second phase of the project during the FY2025/26 budget process due to its significant funding needs.

Staff recommends that the City Council approve the conceptual designs for Phase 1 and direct staff to proceed with the final design for Phase 1 of the Corporation Yard Locker Room project. At the final design stage, a more detailed cost estimate would be provided Once Council approves the conceptual designs for Phases 1, below is the anticipated project schedule:

Phase 1 Milestones Schedule
Submit Final Plans for Building Permit January 2025
Secure Building Permit March 2025
Council Authorization to Advertise for Bid March 2025

Page 596 of 718 ends

Staff Report to City Council Page 4
Corporation Yard Locker Room Conceptual Designs
November 21, 2024
Bids Due April 2025
Council Award of Phase 1 Construction Contract May 2025 Start Phase 1 Construction Contract June 2025
Complete Phase 1 Construction Contract October 2025

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exemption per Article 19 Section 15301(a) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024 -2025 CITY COUNCIL WORK PLAN:

Corporation Yard Locker Room Project is part of the 2024-25 Work Plan under the “Protect and Maintain Infrastructure” Priority. Accepting the recommendations in this report will advance the project towards completing the design and construction. Given the additional work triggered by the Locker Room Project, the project has been split into two phases with the first phase being prioritized. The 2024-25 City Council Work Plan and the project description in the budget document will be updated accordingly to reflect the changes as described.

FISCAL IMPACT
Per current conceptual stage estimates, sufficient funds are available in the project budget for Phase 1 construction for the new restroom on the ground level and upgrade to the HVAC system. The second phase for the project will need to be considered, approved, and funded by the City Council at a future time.

ATTACHMENT

1. Resolution

2. Corporation Yard Locker Room – Phase 1 Conceptual Design Layout

3. Conceptual Cost Estimates for Phases 1

Page 597 of 718 ends

RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 CONCEPTUAL DESIGN AND DIRECTING STAFF TO MOVE

FORWARD WITH FINAL DESIGN DOCUMENTS
WHEREAS, as adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025- 2026, the Corporation Yard Locker Room is a Capital Improvement Project that would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff; and
WHEREAS, the current project budget approved for the Corporation Yard Locker Room project is $340,000, and all the proposed scope of work for the project cannot be funded within the current budget; and
WHEREAS, staff is proposing to bifurcate the project scope into two phase; and WHEREAS, Phase 1 scope would include the new unisex restroom/locker room on the ground floor and the HVAC upgrade to the building, which can be completed within the project budget; and
WHEREAS, further evaluations and discussions are needed for the second phase of the project during the FY2025/26 budget process due to its significant funding needs due to a fire suppression system required by fire codes.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. The conceptual designs for Phase 1 of the Corporation Yard Locker Room Project is approved; and

2. Staff is directed to proceed with the final design for Phase 1 of the Corporation Yard Locker Room and report back to Council.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 21st day of November 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Page 598 of 718 ends

By:

Stanley Mok, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

Page 599 of 718 ends

x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x JUNIPERO SERRA FWY (280) PURISSIMA RD 27400 PURISSIMA RD LOS ALTOS HILLS, CA 94022 AREA OF WORK INSULATION (BATT) INSULATION (SPRAY ON) GRAPHIC LEGEND NOTE PLUMBING FIXTURE FINISH / ACCESSORY 111111A1.1 1A1.1 A1.1 2 3 4 5 X AX.X AROOM NUMBER 1 COVER SHEET A0.0 SHEET TITLE ISSUE PROGRESS PRINT 6/17/2024 DRAWN BY: Tiffany Dell'Aquila Miller, Architect 1255 E. Vista Way #328 Vista, CA 92084-4039 T: (408) 316 5405 E: [email protected] PROGRESS PRINT 7/1/2024 PROGRESS PRINT 7/15/2024 PROGRESS PRINT 7/19/2024 PROGRESS PRINT 8/7/2024 PROGRESS PRINT (DD) 8/28/2024 Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I
27400 Purissima Rd
Los Altos Hills, CA 94022
BLD# / CSG # CONCEPTUAL PLAN 10/15/2024 CONCEPTUAL PLAN 11/13/2024 SCOPE OF WORK: INTERIOR REMODEL TO CONVERT THE EXISTING 122 SF GROUND FLOOR STORAGE ROOM INTO A UNISEX BATHING ROOM. ALL INTERIOR IMPROVEMENTS TO BE ACCESSIBLE. NEW TANKED ELECTRIC WATER HEATER HEAT PUMP AT GROUND FLOOR HALLWAY. EXISING 30 GAL ELECTRIC WATER HEATER TO REMAIN. TWO DUCTLESS MULTI-SPLIT HEAT PUMP SYSTEMS TO CONDITION THE ENTIRE BUILDING. REMOVE EXISTING ATTIC MOUNTED FURNACE. PLANNING DATA PROPERTY LOCATION: 27400 PURISSIMA RD ZONING: - CONSTRUCTION TYPE: VB APN #: - OCCUPANCY GROUP: S-1 SPRINKLERED BUILDING: NO LOT AREA: SF. LOT COVERAGE REQ'D: % MAX. = (E) LOT COVERAGE: SF. MAX. F.A.R: SF REQUIRED SETBACKS: FRONT: ' SIDES: ' REAR: (FIRST STORY) ' (SECOND STORY) ' HEIGHT LIMIT: ' PRIMARY ' ACCESSORY EXISTING PARKING: CAR GARAGE REQUIRED PARKING: COVERED SPACES CONCEPTUAL PLAN 11/13/2024 SYMBOL LEGEND CODES IN EFFECT: 1. 2022 CALIFORNIA BUILDING CODE 2. 2022 CALIFORNIA ELECTRICAL CODE 3. 2022 CALIFORNIA MECHANICAL CODE 4. 2022 CALIFORNIA PLUMBING CODE 5. 2022 CALIFORNIA FIRE CODE 6. 2022 CALIFORNIA ENERGY EFFICIENCY CODE 7. 2022 CALIFORNIA RESIDENTIAL CODE (CRC) 8. 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE (CGBC) 9. TOWN OF LOS ALTOS HILLS MUNICIPAL CODE ARCHITECTURAL DRAWINGS: A0.0 COVER SHEET A0.4 CONDITIONED AREA CALCULATIONS A1.1 SITE PLAN A2.1 EXISTING, DEMOLITION PLANS AND ELEVATIONS A3.1 PROPOSED GROUND FLOOR PLAN A3.15 FIRST FLOOR REFLECTED CEILING PLAN A3.25 SECOND FLOOR REFLECTED CEILING PLAN A5.1 BUILDING SECTIONS A7.1 ENLARGED FLOOR PLAN & INTERIOR ELEVATIONS ABBREVIATIONS DIRECTORY 1F2F@ØACOUS ADJ AFF APPROX ARCH FIRST FLOOR SECOND FLOOR ATDIAMETER ACOUSTICAL ADJUSTABLE ABOVE FINISHED FLOOR APPROXIMATE ARCHITECTURAL BUILDING BLOCKING BEAM BOTTOM OF CABINET CONTROL JOINT CLOSET CEILING CENTER LINE CLEAR CLEANOUT or CASED OPENING CONCRETE CUBIC FEET BLDG BLKG BMB.O. CAB CJ CLO CLG CL CLR COCONC CUFT DBL DDET DIA DIM DNDSDWDWG DOUBLE DEMOLISH DETAIL DIAMETER DIMENSION DOWN DOWNSPOUT DISHWASHER DRAWING EAELELECT EQ(E) EACH ELEVATION ELECTRICAL EQUAL EXISTING MAXIMUM MECHANICAL MANUFACTURER MINIMUM METAL MAX MECH MFR MIN MTL / MET (N) NIC NTS NFVA NEW NOT IN CONTRACT NOT TO SCALE NET FREE VENTILATION AREA ±10'-4" HT FROM FF TO CLG ROOM NAME REVISION DELTA ROOM NUMBER DOOR NUMBER WINDOW TYPE BUILDING SECTION NUMBER SHEET WHERE SECTION IS DRAWN DETAIL NUMBER SHEET WHERE DETAIL IS DRAWN INTERIOR ELEVATION NUMBER SHEET WHERE ELEVATION IS DRAWN EXTERIOR ELEVATION NUMBER SHEET WHERE ELEVATION IS DRAWN COLUMN/ GRID LINE NEW CONSTRUCTION DEMOLITION (E) CONSTRUCTION TO REMAIN FURNITURE CERAMIC TILE (INT ELEV) CONCRETE EARTH NOT IN USE PLYWOOD STUCCO GLASS (INT ELEV) WOOD, FRAMING (CONTINUOUS) WOOD, FRAMING (BLOCKING) WOOD FINISH NOT IN USE METAL GRASS / LANDSCAPE OVER ON CENTER OPPOSITE PERFORATED PLATE PLATE PLYWOOD PREFABRICATED PRESSURE TREATED REMODELED or RELOCATED RISER ROOF DRAIN REFERENCE REINFORCE REQUIRED RIGHT HAND RIGHT HAND REVERSE ROUGH OPENING REDWOOD RAIN WATER LEADER O/ OCOP PERF PLPLYWD PREFAB PT(R) RRDREF REINF REQ'D RHRHR RORWD RWL SBSCHED SFSHT SI SIMSOG SPEC SSSSD STD STL SYM SETBACK SCHEDULE SQUARE FEET SHEET SQUARE INCH SIMILAR SLAB ON GRADE SPECIFICATION(S) STAINLESS STEEL SEE STRUCTURAL DRAWINGS STANDARD STEEL SYMBOL T&G TTHRU T.O. TOC TPH TVTYP TONGUE AND GROOVE TREAD THROUGH TOP OF TOP OF CURB TOILET PAPER HOLDER TELEVISION TYPICAL UNO VERT VIF VGW/ W/O WD WH WP WRB UNLESS NOTED OTHERWISE VERTICAL VERIFY IN FIELD VERTICAL GRAIN WITH WITHOUT WOOD WATER HEATER WATERPROOF WATER RESISTANT BARRIER FLR FOF FOS FTFF FLOOR FACE OF FINISH FACE OF STUD FEET FINISH FLOOR LAD LAV LHLHR LANDSCAPE ARCHITECT'S DRAWINGS LAVATORY LEFT HAND LEFT HAND REVERSE GALV GYP BD GSM GFA GALVANIZED GYPSUM BOARD/GYPSUM GALVANIZED SHEET METAL GROSS FLOOR AREA HOSE BIB HARDWARE HOLLOW METAL HORIZONTAL HEIGHT HARDWOOD HBHDWR HMHORIZ HTHDWD INCH OR INCHES INSULATION INTERIOR IN / (") INSUL INT CORPORATION YARD LOCKER ROOM PROJECT PHASE I 27400 Purissima Rd, Los Altos Hills - APN # 2 VICINITY MAP N.T.S. PROJECT LOCATION 3 PARCEL MAP N.T.S. NN 1 SITE PLAN NOT TO SCALE N OWNER TOWN OF LOS ALTOS HILLS 26379 FREMONT ROAD LOS ALTOS HILLS, CA 94022 (650) 941-7222 ARCHITECT TIFFANY DELL'AQUILA MILLER, ARCHITECT 1255 E. VISTA WAY #328 VISTA, CA 92084-4039 (408) 316-5405 [email protected] Mechanical, Electrical, Plumbing & Energy CALIFORNIA LIVING & ENERGY 2937 VENEMAN AVE, C275 MODESTO, CA 95356 (209) 618-4462 [email protected] CALGREEN GARY WELCH, PRINCIPAL CALGREEN ENERGY SERVICES 12849 CRESTHAVEN DRIVE GROVELAND CA 95321 (707) 328-5299 [email protected] FLOOR AREA RATIO (FAR) CALCULATIONS FAR IN SQ. FT. FIRST FLOOR SECOND FLOOR TOTAL EXISTING 2520.00 2736.72 5256.72 TO BE REMOVED 0.00 0.00 0.00 TO BE ADDED 0.00 0.00 0.00 TOTAL 2520.00 2736.72 5256.72 LOT AREA: ______ SF (__ ACRES) MAX. ALLOWABLE AREA: ______ SF (__%) MAX. ALLOWABLE ADDITION: ______ SF F.A.R CALCULATIONS (E) ____% F.A.R. (N) ____% F.A.R.

Page 600 of 718 ends

C D
1 1.5
A B E
2 1A5.1 C
E
D3
B2
D2 B3
D1
B1 B1A
C D
1 1.5
A B E
2 1A5.1
A
C D
1 1.5
A B E
2 1A5.1
A F
(N) HVAC EQUIPMENT @

EXTERIOR
C D
1 1.5
A B E
2 1A5.1
J2
G1 H1 H2
J1
G2
B1
B2
J3
B1A
(N) CONDITIONED AREA

PROPOSED IN BLUE, TYP

FUTURE PHASE II LOCKER ROOM

WALLS TO BE COVERED UNDER
SEPARATE PERMIT.

CONDITIONED
AREA

CALCULATIONS
A0.4
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected]
N
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024

PROPOSED GROUND FLOOR CONDITIONED AREA
SECTION LENGTH WIDTH AREA (SF) DESCRIPTION CONDITIONED AREA? Y/N F 11.00 11.12 122.32 UNISEX BATHROOM YES
- LEGEND

EXISTING AREA TO REMAIN
0 4' 8' 12' 16' 20' 24'
- AFFECTED INTERIOR REMODEL AREA

EXISTING SECOND FLOOR CONDITIONED AREA
SECTION LENGTH WIDTH AREA (SF) DESCRIPTION CONDITIONED AREA? Y/N B1 29.09 20.47 595.47
(E) STORAGE / HALL NO
B1A 29.09 21.39 622.24
B2 14.27 25.76 367.60
B3 5.37 5.54 29.75
C 7.42 10.33 76.65 (E) BATHROOM NO
D1 14.82 15.43 228.67
D2 5.37 4.79 25.72 (E) BREAK ROOM NO
D3 0.74 8.08 5.98
E 25.26 15.70 396.58 (E) OFFICES NO
2348.66 (E) SECOND FLOOR AREA
1753.18

EXISTING GROUND FLOOR CONDITIONED AREA
SECTION LENGTH WIDTH AREA (SF) DESCRIPTION CONDITIONED AREA? Y/N A 28.67 82.67 2370.15 GROUND FLOOR NO
EXISTING CONDITIONED AREA NOTES:

1. THE EXISTING BUILDING IS CURRENTLY NOT CONDITIONED.

2. (E) ATTIC-MOUNTED FURNACE TO BE REMOVED.
- (N) BATHROOM / PLUMBING AREA
SHEET NOTES:

1. GROSS FLOOR AREA DIMENSIONS TAKEN TO INSIDE PERIMETER

OF THE EXTERIOR WALLS OF THE BUILDING, EXCLUSIVE OF VENT

SHAFTS AND COURTS, WITHOUT DEDUCTION FOR CORRIDORS,

STAIRWAYS, RAMPS, CLOSETS, THE THICKNESS OF INTERIOR
WALLS, COLUMNS OR OTHER FEATURES. THE FLOOR AREA OF A

BUILDING, OR PORTION THEREOF, NOT PROVIDED WITH

SURROUNDING EXTERIOR WALLS SHALL BE THE USEABLE AREA

UNDER THE HORIZONTAL PROJECTION OF THE ROOF OR FLOOR
ABOVE. THE GROSS FLOOR AREA SHALL NOT INCLUDE SHAFTS
WITH NO OPENINGS OR INTERIOR COURTS.

2. NO FIRE SEPARATION REQUIRED BETWEEN OCCUPANCY TYPES S-1 AND B, PER TABLE 508.4 REQUIRED SEPARATION OF
OCCUPANCIES.

PROPOSED CONDITIONED AREA NOTES:

1. At the second floor, all areas except for B1 are to be conditioned.

2. At the ground floor, only the unisex bathroom is to be conditioned.

3. See reflected ceiling plan for location of vents/existing ducting.

4. Whole-building HVAC included in this proposed work (Phase I).

5. Existing furnace to be removed.

6. Cover & protect all HVAC equipment during installation of future Phase II.

PROPOSED SECOND FLOOR CONDITIONED AREAS
SECTION LENGTH WIDTH AREA (SF) DESCRIPTION CONDITIONED AREA? Y/N B1 29.09 20.47 595.47 (E) STORAGE / HALL TO REMAIN NO
B1A 29.09 21.39 622.24
(E) STORAGE / HALL TO REMAIN
YES; NO OTHER WORK TO OCCUR
HERE AT THIS TIME. B2 14.27 25.76 367.60
G1 14.82 15.43 228.67
PHASE II: FUTURE BREAK ROOM
YES; NO OTHER WORK TO OCCUR
HERE AT THIS TIME.

FUTURE LOCKER ROOM PROJECT

AREAS INDICATED HERE FOR
REFERENCE PURPOSES ONLY; TO

BE COVERED UNDER SEPARATE
PERMIT (PHASE II).

G2 0.74 8.08 5.98
H1 12.80 11.62 148.74
PHASE II: FUTURE LOCKER ROOM
H2 9.86 14.40 141.98
J1 7.39 15.70 116.02
J2 8.00 14.40 115.20 PHASE II: FUTURE OFFICES
J3 5.09 1.33 6.76
595.47 UNCONDITIONED AREA (2F)
1753.19 CONDITIONED AREA (2F)

PROPOSED CONDITIONED AREAS
SECTION LENGTH WIDTH AREA (SF) DESCRIPTION CONDITIONED AREA? Y/N 122.32 CONDITIONED AREA (GF)
YES
1753.19 CONDITIONED AREA (2F)
1875.51

TOTAL PROPOSED CONDITIONED
AREAS
1 (E) GROUND FLOOR CONDITIONED AREAS
1/8" = 1'-0"
2 (E) SECOND FLOOR CONDITIONED AREAS
1/8" = 1'-0"
3 (N) GROUND FLOOR CONDITIONED AREAS
1/8" = 1'-0"
4 (N) SECOND FLOOR CONDITIONED AREAS
1/8" = 1'-0"

Page 601 of 718 ends

C D x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 1

1.5 A B E 2 1A5.1 JUNIPERO SERRA FWY (280) PROPERTY LINE

PROPERTY LINE

PURISSIMA RD
27400 PURISSIMA RD
LOS ALTOS HILLS, CA 94022
(E) 200 AMP

ELEC METER
(E) 1" WATER LINE TO 2F
(E) CLEANOUT (E) CLEANOUT
(E) MANHOLE
(E) 4" SEWER LINE FROM 2F;

CROSS BENEATH BLDG OUT

TO PURISSIMA RD
(E) FENCE, TYP
(E) TREES, TYP
(E) BALLPARK
(E) ROOFLINE ABOVE
(E) PARKING LOT
18'-538" TO PL
(E) 3/4" WATER METER.

INSTALL (N) 1" BACKFLOW,

SIDEWAYS CONFIGURATION
TO AVOID PUBLIC PATH.
(E) POWER /
CABLE
(E) 1" COPPER

SUPPLY LINE
(N) HVAC EXTERIOR UNITS &
CONC PAD (2 HEAT PUMPS)

FUTURE CONEX BOX, SIZE TBD

EXCLUDED FROM THIS SCOPE

OF WORK
EXISTING + NEW

SITE/ROOF PLANS
A1.1
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected] N
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024 1

PROPOSED SITE PLAN
3/32" = 1'-0" 0 10' 21' 32'

Page 602 of 718 ends

C D
x x x x x x x x x x x
x x x x x x x x x x x
x x x x x x x x x x x x x x x x x x x x x x x
x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 1 1.5
A B E
2 1A5.1
11'-1
1 2
" 30'-0"
84'-0" 11'-0"
(E) SHED TO REMAIN
CLOSE WALL; RELOCATE DOOR OPENING.
(E) 30" DOOR TO BE REMOVED.
(E) STORAGE (GF)

LIGHT FIXTURE TO BE REPLACED
6 A2.1
4 A2.1
5 A2.1
3 A2.1
122 SF TO BE CONVERTED INTO

A NEW SINGLE-OCCUPANCY

UNISEX BATHING ROOM
(E) 200 AMP ELECTRICAL SERVICE
(E) CLEANOUT
(E) CLEANOUT
(E) MANHOLE
(E) 4" SEWER LINE FROM

SECOND FLOOR RUNS BELOW

BUILDING
(E) 1" WATER SUPPLY LINE

DEMOLISH TOPPING

SLAB / SLAB
(E) 3/4" WATER METER.

INSTALL (N) 1" BACKFLOW,

SIDEWAYS CONFIGURATION
TO AVOID PUBLIC PATH.
(E) 1" COPPER

SUPPLY LINE

RELOCATE FIRE

EXTINGUISHER
C D
1 1.5
A B E
2 1A5.1 ±1'-3
1 2
" ±1'-3
1 2
" 7'-0
38 " 30'-0"
(E) BREAK RM (E) WORKSTATIONS
(E) SUPER'S OFFICE
(E) BATHRM
(E) STORAGE (2F) (E) STORAGE (2F)
TO REMAIN: (E) 30 GAL ELECTRIC

WATER HEATER RHEEM MODEL
XE30S06ST45U1, SERIAL
M172211398.
6 A2.1
4 A2.1
5 A2.1
3 A2.1
NOTE: AT SECOND FLOOR, (N) DUCTLESS

MULTI-SPLIT HVAC HEAT PUMP SYSTEMS TO

SERVE BOTH FLOORS & TO REPLACE (E)
FURNACE; SEE RCP.

SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

ELEVATIONS
A2.1
1 EXISTING AND DEMO GROUND FLOOR PLAN
1/8" = 1'-0"
2 EXISTING AND DEMO SECOND FLOOR PLAN
1/8" = 1'-0"
0 4' 8' 12' 16' 20' 24'
6 EXISTING SIDE (WEST) EXTERIOR ELEVATION
1/8" = 1'-0"
5 EXISTING SIDE (SOUTH) EXTERIOR ELEVATION
1/8" = 1'-0"
4 EXISTING SIDE (EAST) EXTERIOR ELEVATION
1/8" = 1'-0"
6 EXISTING SIDE (NORTH) EXTERIOR ELEVATION
1/8" = 1'-0"

Page 603 of 718 ends

C D
x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 1 1.5
A B E
2 1
A5.1
1 A7.1

UNISEX BATHRM

FURR OUT WALL AT

INTERIOR FOR (N)
PLUMBING 11'-0"
11'-1
1 2
"
(E) STORAGE (GF) (E) STORAGE (GF)
(E) SHED (GF)
(E) 200 AMP ELEC
METER
(E) CLEANOUT
(E) CLEANOUT
(E) MANHOLE
(E) 1" WATER LINE TO 2F
(E) 4" SEWER LINE FROM 2F;

CROSS BENEATH BLDG OUT

TO PURISSIMA RD

ADA BENCH
LOCKER
1 LOCKER
2 MIRROR
W.C.

LAV
ADA
SHOWER
(E) ICE MACHINE, DRINKING
FOUNTAIN TO REMAIN; SHIFT

LOCATION AS REQ'D
(N) FLOOR DRAIN,

SLOPE TO DRAIN
SLOPE
DN

SLOPE DN
MIN 1/4:12,
TYP
SLOPE
DN
SLOPE
DN

FURR OUT WALL AT

HALLWAY FOR (N) PLUMBING
(2) NEW 3-TON MULTI-SPLIT

HEAT PUMP CONDENSERS

AT EXTERIOR
(N) FLOOR DRAIN,

SLOPE TO DRAIN
PREP CONC. PAD FOR (N)

HVAC EXTERIOR UNITS
1'-0" MIN CLR

INSULATE INTERIOR
WALLS R-13 BATT, THIS
ROOM ONLY.
(N) 36" DOOR
(32" MIN CLR REQ'D)
(E) TREES TO REMAIN, TYP
(E) FENCE TO REMAIN
(N) GROUND FLOOR

WORKSTATION
(E) STORAGE TO
REMAIN
(E) WORK BENCH

TO REMAIN
(N) 80 GAL ELECTRIC

WATER HEATER HEAT

PUMP, CLEARANCES TBD

RELOCATE FIRE

EXTINGUISHER
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

PROPOSED

GROUND FLOOR
PLAN
A3.1

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. OPENINGS CENTERED ON WALLS UNO

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT
1 PROPOSED FIRST FLOOR PLAN
1/4" = 1'-0"
0 2' 4' 6' 8' 10' 12'

Page 604 of 718 ends

C D 1

1.5 A B E 2 1
A5.1
E2G
E2G
E2G
E2G
E2G
E2G
E2G
E2G E2G
E2G
(E) FLUORESCENT

LIGHT FIXTURES TO
REMAIN, TYP.

E2G
(N) DUCT @ HALLWAY TO VENTILATE
UNISEX BATHROOM; EXHAUST TO
BUILDING SIDE EXTERIOR.
(N) COMBINATION

VENTILATION / LIGHTING UNIT E
(N) OUTLET AT CEILING TO

SERVE DUCTLESS MINI SPLIT
(N) UNISEX BATHRM
+8'-6"
FC
CEF/A1G T
(N) 80 GAL ELECTRIC WATER

HEATER HEAT PUMP,

CLEARANCES TBD
(N) HVAC EXTERIOR UNITS &

CONC PAD BELOW

INSULATE INTERIOR
WALLS R-13 BATT, THIS
ROOM ONLY.

CONCEAL (N) DUCT IN
CEILING CAVITY C D 1

1.5 A B E 2 1
A5.1
(E) FLUORESCENT

LIGHT FIXTURE TO BE

REPLACED
E2G
E2G
E2G
E2G
E2G
E2G
E2G
E2G E2G
E2G
(E) FLUORESCENT

LIGHT FIXTURES TO
REMAIN, TYP.
(E) STORAGE
+9'-0"
E2G
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected] N
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024

EXISTING &

PROPOSED

GROUND FLOOR

REFLECTED

CEILING PLAN
A3.15

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. OPENINGS CENTERED ON WALLS UNO

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT 0 2' 4' 6' 8' 10' 12' 1 (N) REFLECTED CEILING PLAN (GF)
1/4" = 1'-0" 2
(E) REFLECTED CEILING PLAN (GF)
1/4" = 1'-0"

LIGHTING FIXTURE SCHEDULE

ALL LIGHTS TO BE ON DIMMER, UON

TYPE DESCRIPTION NOTES
COMBINATION EXHAUST FAN + LIGHT WITH TIMED OCCUPANCY SENSOR E2G (E) 8' FLUORESCENT, 2 LAMP TO REMAIN
A1G

MECHANICAL SYMBOLS

SYMBOL DESCRIPTION
FAN COIL: DUCTLESS MINI SPLIT INTERIOR UNIT

TO ROOF PENETRATION

SUPPLY AIR FAN

CEILING SUPPLY (SUPPLY AIR REGISTER)

CEILING EXHAUST FAN

THERMOSTAT
NOTES:T

ELECTRICAL SYMBOLS

SYMBOL DESCRIPTION

SINGLE POLE SWITCH

THREE WAY SWITCH

DIMMER SWITCH
DUPLEX OUTLET - AFCI TYP.

QUAD OUTLET

MULTIPLE OUTLETS (PLUG STRIP - MOUNT TO
UNDERSIDE OF CABINET/COUNTER), # DENOTES

NUMBER OF SOCKETS & DISTANCE IN INCHES

GROUND FAULT CIRCUIT INTERRUPT (GFCI)

WATERPROOF

OUTLET ABOVE COUNTERTOP
220 VOLT

HORIZONTAL ORIENTATION

COORDINATE WITH APPLIANCE

COORDINATE WITH EQUIPMENT
COMBINED SMOKE+CARBON MONOXIDE
DETECTOR: KIDDE I12010SCO WORRY FREE
COMBINED SMOKE + CARBON MONOXIDE
DETECTOR OR EQUIVALENT.

NOTES:S3SSD
GF
WP C
220
HZAE#

Page 605 of 718 ends

C D 1

1.5 A B E 2 SLOPE DN 4:12, TYP SLOPE DN 12:4, TYP

BREAK RM
+7'-10-1/2"
HALL
+9'-3" SLOPE DN 4:12, TYP SLOPE DN 12:4, TYP

SEAL UP / REMOVE (E)

CEILING REGISTERS,
TYP

PROVIDE VENTILATION TO

SHADOW BOX WINDOW
E1
(E) LIGHT FIXTURE

TO REMAIN, TYP

STORAGE
+9'-3"

STORAGE
+9'-3"
E3 E2 E3
E4
E3
E3
E2 E2
(E) 2F SUBPANEL
(E) 30 GAL ELECTRIC WATER

HEATER TO REMAIN
(2) NEW 3-TON

MULTI-SPLIT HEAT
PUMPS BELOW.

FC FC
CS
CS
SAF

SAF FC FC
FC
SAF
SAF
CS FC
FC
CEF/A1 CEF/A1
CEF/A1
CEF/A1
CEF

CS T T T T T T T
CS
CS SAF
SAF
(E) BATH RM
+7'-10-1/2"
(E) WORKSTATIONS
+7'-10-1/2"
(E) SUPER'S OFFICE
+7'-10-1/2"
(E) ATTIC ACCESS HATCH
(E) RETURN AIR REGISTER
E5
E5
PHASE II: FUTURE

LIGHT FIXTURES

SEAL UP / REMOVE (E)

CEILING REGISTERS,
TYP
PHASE II: (N) WALLS

FOR FUTURE LOCKER
ROOM PROJECT, TYP.

SEAL UP / REMOVE (E)

CEILING REGISTERS, TYP
(E) ENCLOSED WALL
CAVITY TO REMAIN, TYP C D 1

1.5 A B E 2
E5
E5
(E) ATTIC ACCESS HATCH
(E) RETURN AIR REGISTER SLOPE DN 4:12, TYP

BREAK RM
+7'-10-1/2"
(E) BATH RM
+7'-10-1/2"
(E) WORKSTATIONS
+7'-10-1/2"
(E) SUPER'S OFFICE
+7'-10-1/2"
HALL
+9'-3" SLOPE DN 12:4, TYP SLOPE DN 4:12, TYP SLOPE DN 12:4, TYP

SEAL OFF / REMOVE (E)

CEILING REGISTERS,
TYP

DEMOLISH (E) WALLS, TYP
E1
(E) LIGHT FIXTURE

TO REMAIN
(E) 2F SUBPANEL,
VIF

STORAGE
+9'-3"

STORAGE
+9'-3"
E3 E2 E3
E4
E3
E3
E2 E2

REMOVE (E) ATTIC

MOUNTED FURNACE
(QUATRO 414410A,

SERIAL NUMBER HW
SV9500)
(E) 30 GAL ELECTRIC WATER HEATER RHEEM MODEL
XE30S06ST45U1, SERIAL M172211398 TO REMAIN.
(E) DUCTING TO BE

REMOVED OR SEALED
AWAY, TYP.

SEAL OFF / REMOVE (E)

CEILING REGISTERS,
TYP
(E) DUCTING TO BE

REMOVED OR
SEALED AWAY, TYP.
(E) ENCLOSED WALL

CAVITY TO REMAIN, TYP
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected] N
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024

EXISTING &

PROPOSED

GROUND FLOOR

REFLECTED

CEILING PLAN
A3.25

SHEET NOTES

1. DIMENSIONS TO FACE OF FINISH, UNO

2. OPENINGS CENTERED ON WALLS UNO

3. VERIFY EXISTING DIMENSIONS IN THE FIELD

4. REVIEW ANY DISCREPANCIES WITH THE ARCHITECT 0 2' 4' 6' 8' 10' 12'

MECHANICAL SYMBOLS

SYMBOL DESCRIPTION
FAN COIL: DUCTLESS MINI SPLIT INTERIOR UNIT

TO ROOF PENETRATION

SUPPLY AIR FAN

CEILING SUPPLY (SUPPLY AIR REGISTER)

CEILING EXHAUST FAN

THERMOSTAT
NOTES:T

ELECTRICAL SYMBOLS

SYMBOL DESCRIPTION

SINGLE POLE SWITCH

THREE WAY SWITCH

DIMMER SWITCH
DUPLEX OUTLET - AFCI TYP.

QUAD OUTLET

MULTIPLE OUTLETS (PLUG STRIP - MOUNT TO
UNDERSIDE OF CABINET/COUNTER), # DENOTES

NUMBER OF SOCKETS & DISTANCE IN INCHES

GROUND FAULT CIRCUIT INTERRUPT (GFCI)

WATERPROOF

OUTLET ABOVE COUNTERTOP
220 VOLT

HORIZONTAL ORIENTATION

COORDINATE WITH APPLIANCE

COORDINATE WITH EQUIPMENT
COMBINED SMOKE+CARBON MONOXIDE
DETECTOR: KIDDE I12010SCO WORRY FREE
COMBINED SMOKE + CARBON MONOXIDE
DETECTOR OR EQUIVALENT.

NOTES:S3SSD
GF
WP C
220
HZAE# 1
(N) REFLECTED CEILING PLAN (2F)
1/4" = 1'-0" 2
(E) REFLECTED CEILING PLAN (2F)
1/4" = 1'-0" 1
(N) REFLECTED CEILING PLAN (2F)
1/4" = 1'-0"

LIGHTING FIXTURE SCHEDULE

ALL LIGHTS TO BE ON DIMMER, UON

TYPE DESCRIPTION NOTES
COMBINATION EXHAUST FAN + LIGHT WITH TIMED OCCUPANCY SENSOR 6" DOWNLIGHT WITH TIMED OCCUPANCY SENSOR
(N) LED OFFICE LIGHTING, RE-CENTER ON SPACE
(E) 6' FLUORESCENT, 4 LAMP TO REMAIN
(E) 8' FLUORESCENT, 2 LAMP TO REMAIN
(E) SKYLIGHT TO REMAIN
(E) 8' FLUORESCENT, 4 LAMP TO REMAIN
(E) 2'x4' FLUORESCENT TO REMAIN
A3
A2
E1
A1
E2
E3
E4
E5

Page 606 of 718 ends

2 1.5 1 ±23'-534" ±10'-812"
30'-0" 7'-1012" INT CLR 9'-3" INT CLR 3'-0" (E) 9'-0" INT CLR (E) 4" SEWER LINE TO

EXIT BENEATH BLDG

OUT TO PURISSIMA RD VIF
(E) CLEANOUT
(E) MANHOLE

HALLWAY
(OPEN)

WATER HEATER /

CLOSET / DRINKING

FOUNTAIN BEYOND

CONVERT (E) STORAGE RM INTO
(N) UNISEX BATHRM
(E) BREAK RM /

BATH / OFFICES
BEYOND

HALLWAY
(OPEN)
(E) CLOSET
(OPEN)
(E) PLUMBING LINE FROM (E)

SECOND FLOOR

CUT (E) SLAB TOPPER / SLAB TO
CREATE (2) NEW FLOOR DRAINS;
SLOPE TO DRAIN, TYP. TILE FINISH.
(N) DUCT FOR

BATHROOM

VENTILATION

FURR WALL AS REQ'D

FOR (N) PLUMBING

EXHAUST UNISEX

BATHROOM MECHANICAL

VENTILATION TO EXTERIOR

SLOPE DN
1/4:12, TYP

SLOPE DN
1/4:12, TYP
CONNECT (2) NEW FLOOR DRAINS

TO (E) SEWER LINE AS REQ'D
(N) COMBO

MECHANICAL
VENTILATION +

LIGHTING UNIT
(E) STAIRS

TO REMAIN

INSULATE INTERIOR WALLS
(R-13 BATT) THIS ROOM ONLY
SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected]
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024

BUILDING

SECTIONS
A5.1 1

BUILDING SECTION
1/2" = 1'-0" 0 1' 2' 3' 4' 5' 6'

Page 607 of 718 ends

A7.1
2,6
5,9
4,8
3,7

UNISEX BATHRM
LOCKER 1
LOCKER 2

ADA BENCH
(48")
30" x 60"
SHOWER
LAV
W.C.

MIRROR
(54")
HOOKS
FURR OUT WALL @

HALLWAY AS REQ'D FOR
(N) PLUMBING FIXTURES
(E) SEWER LINE BELOW
FURR OUT WALL @

INTERIOR AS REQ'D
(E) DRINKING FOUNTAIN
(E) ICE MACHINE

FLOOR MOUNTED ADA BENCH
WITH NO BACKREST.

ALTERNATE: ADA BENCH WITH
BACKREST.

SLOPE
DN

SLOPE DN
MIN 1/4:12,
TYP
SLOPE
DN
SLOPE
DN
(N) SHOWER DRAIN,

SLOPE TO DRAIN
(N) SHOWER DRAIN,

SLOPE TO DRAIN
(N) 80 GAL WATER HEATER,

CLEARANCES TBD

MIN ADA CLEARANCE

REQUIREMENTS, TYP

INSULATE INTERIOR
WALLS R-13 BATT, THIS
ROOM ONLY.

SHEET
TITLE
ISSUE
PROGRESS PRINT 6/17/2024
DRAWN BY:

Tiffany Dell'Aquila
Miller, Architect
1255 E. Vista Way #328
Vista, CA 92084-4039
T: (408) 316 5405
E: [email protected] N
PROGRESS PRINT 7/1/2024
PROGRESS PRINT 7/15/2024
PROGRESS PRINT 7/19/2024
PROGRESS PRINT 8/7/2024
PROGRESS PRINT (DD) 8/28/2024
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022 Corp Yard: Locker Room Project I 27400 Purissima Rd Los Altos Hills, CA 94022 BLD# / CSG # CONCEPTUAL PLAN 10/15/2024
CONCEPTUAL PLAN 11/13/2024

ENLARGED

GROUND FLOOR
UNISEX

BATHROOM &

INTERIOR

ELEVATIONS
A7.1 0 1' 2' 3' 4' 5' 6' 1

ENLARGED UNISEX BATHING ROOM
1/2" = 1'-0" 2
(E) UNISEX BATHRM NORTHWEST
1/2" = 1'-0" 3
(E) UNISEX BATHRM SOUTHWEST
1/2" = 1'-0" 4
(E) UNISEX BATHRM SOUTHEAST
1/2" = 1'-0" 5
(E) UNISEX BATHRM NORTHEAST
1/2" = 1'-0" 6
(N) UNISEX BATHRM NORTHWEST
1/2" = 1'-0" 7
(N) UNISEX BATHRM SOUTHWEST
1/2" = 1'-0" 8
(N) UNISEX BATHRM SOUTHEAST
1/2" = 1'-0" 9
(N) UNISEX BATHRM NORTHEAST
1/2" = 1'-0"

Page 608 of 718 ends

Project: LAH Corp Yard Locker Room - Phase 1 Client: Town of Los Altos Hills HVAC at Ground & Second Floors City: Los Altos Hills, CA Project No.: Date: October 11, 2024
Building Size: 5,256 SF

CSI DESCRIPTION UNIT PRICE QTY COST
Division 2 - Exisiting Conditions/Site
Demolition - Interior walls for insulation sf $7.25 390 $2,828 Grind/Partial Demo - Concrete slab sf $32.00 125 $4,000 Demolition - (E) Door ls $600.00 1 $600
Demolition - Storage Closet/Clear out ls $1,000.00 1 $1,000 Demolition - (E) light fixture ls $200.00 1 $200
Backflow Preventer - 1" ls $5,500.00 1 $5,500
SUBTOTAL $14,128
Division 3 - Concrete
Concrete Floor Patch sf $50.00 125 $6,250
SUBTOTAL $6,250
Division 6 - Wood & Plastics
Lavatory Casework lf $360.00 4 $1,260
Structural supports - General ls $2,500.00 1 $2,500
SUBTOTAL $3,760
Division 7 - Thermal & Moisture Protection
Insulation - R-13 Batt sf $4.00 390 $1,560
SUBTOTAL $1,560
Division 8 - Doors & Windows
Rough & Finish Carpentry - (N) Door opening ea $1,750.00 1 $1,750 Metal Door & HM Frame & Hardware ea $4,200.00 1 $4,200
SUBTOTAL $5,950
Division 9 - Finishes
Furr out wall for (N) plumbing lf $250.00 18 $4,500
New partitions - Gyp board lf $340.00 11 $3,740
Interior Drywall - Partitions sf $24.00 390 $9,360
Painting, Interior Walls sf $7.00 340 $2,380
Painting, Ceiling sf $8.00 125 $1,000
Flooring - Tile sf $39.00 125 $4,875
Shower - 30" x 60" - Tile Finishes sf $42.00 90 $3,780
Tile Wall Base lf $36.00 44 $1,584
SUBTOTAL $31,219

Page 1 of 3 ends

Page 609 of 718 ends

Project: LAH Corp Yard Locker Room - Phase 1 Client: Town of Los Altos Hills HVAC at Ground & Second Floors City: Los Altos Hills, CA Project No.: Date: October 11, 2024
Building Size: 5,256 SF

CSI DESCRIPTION UNIT PRICE QTY COST
Division 10 - Specialties
Signage Interior ls $500.00 1 $500
Lockers (ADA) ea $2,250.00 2 $4,500
Grab Bars - Water Closet ea $400.00 2 $800
Grab Bars - Shower ea $400.00 2 $800
Mirror - Large ea $1,000.00 1 $1,000
Mirror - Sink ea $500.00 1 $500
Soap Dispenser ea $300.00 1 $300
Toilet Seat Cover Dispenser ea $300.00 1 $300
Toilet Tissue Dispenser ea $300.00 1 $300
Tissue Waste Receptacle ea $350.00 1 $350
Sanitary Napkin Receptacle ea $400.00 1 $400
Robe Hooks ea $100.00 2 $200
SUBTOTAL $9,950
Division 12 - Furnishings
Floor Mounted ADA Bench - 48" ea $1,300.00 1 $1,300
SUBTOTAL $1,300
Division 22 - Plumbing
Electric water heater - 80 gal ea $8,500.00 1 $8,500
Water Closet ea $3,000.00 1 $3,000
Lavatory ea $1,800.00 1 $1,800
ADA shower fixtures ea $1,500.00 1 $1,500
Floor Drain ea $800.00 2 $1,600
General Requirements of Plumbing and HVAC ls $1,500.00 1 $1,500 Sanitary Sewer - New connections and Floor
Drain Extension
ls $8,500.00 1 $8,500
Domestic water piping ls $4,000.00 1 $4,000
SUBTOTAL $26,400

Page 2 of 3 ends

Page 610 of 718 ends

Project: LAH Corp Yard Locker Room - Phase 1 Client: Town of Los Altos Hills HVAC at Ground & Second Floors City: Los Altos Hills, CA Project No.: Date: October 11, 2024
Building Size: 5,256 SF

CSI DESCRIPTION UNIT PRICE QTY COST
Division 23 - Mechanical
Testing & Balancing ls $3,000.00 1 $3,000
Ductwork - Exhaust to building exterior FL1 lf $205.00 15 $3,075 Ductwork - Exhaust to building roof FL2 ls $10,000.00 1 $10,000 Exterior penetration and seal - Exhaust ls $2,500.00 1 $2,500 Shadow box window - exhaust element ls $3,000.00 1 $3,000 Combination ventilation/lighting unit ea $800.00 4 $3,200 Minisplit unit - Outdoor w/ Pad ea $6,000.00 2 $12,000
Minisplit units - Indoor ea $4,000.00 8 $32,000
Supply air fans ea $1,750.00 6 $10,500
Refrigerant piping ls $4,500.00 1 $4,500
SUBTOTAL $83,775
Division 26 - Electrical
Switches, devices, and wiring ls $2,500.00 1 $2,500
HVAC and Control wiring ls $1,000.00 1 $1,000
Vanity lighting ls $1,250.00 1 $1,250
Outlet for HVAC ls $600.00 1 $600
SUBTOTAL $5,350
Construction Cost Subtotal $189,642
Division 1 - General Requirements & Fees
General Conditions % 10.00% $18,964
Bond, Insurance & Permit % 2.00% $3,793
Contingency % 10.00% $18,964
Connection Fees - Backflow Preventer $2,800
SUBTOTAL $44,521
Construction Cost Total $234,163
Summary Subtotal
Division 1 - General Requirements & Fees $44,521
Division 2 - Exisiting Conditions/Site $14,128
Division 3 - Concrete $6,250
Division 6 - Wood & Plastics $3,760
Division 7 - Thermal & Moisture Protection $1,560
Division 8 - Doors & Windows $5,950
Division 9 - Finishes $31,219
Division 10 - Specialties $9,950
Division 12 - Furnishings $1,300
Division 22 - Plumbing $26,400
Division 23 - Mechanical $83,775
Division 26 - Electrical $5,350
TOTAL $234,163

Page 3 of 3 ends

Page 611 of 718 ends

ITEM 9B
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RECEIVE AN INFORMATIONAL UPDATE ON THE 2024 PATHWAY

FEE NEXUS STUDY FOR CONSIDERATION AND PROVIDE

FEEDBACK TO STAFF
FROM: WooJae Kim, Public Works Director WK
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION:

That the City Council receive an informational update on the 2024 Pathway Fee Nexus Study (Attachment 1) for consideration and provide feedback to staff.

BACKGROUND:

The Town enacted a pathway fee in March 1996 through the adoption of Ordinance 381 (Attachment 2). The ordinance established a Pathway Fund and revised requirements for dedication of pathway easements, construction of pathways, and payment of pathway fees. The pathway fee has been increased over time based on increasing costs of pathway construction.

On September 19, 2019, the City Council approved amendments to the Pathways Element of the General Plan and to the Town Municipal Code Sections 3-3.303, 9-1.1112, 10-2.606, and 10-2.608 to adopt a new Pathway Development Impact Fees. Municipal Code amendments were as follows:
• Section 3-3.303 amended to specify that pathway fees are to be used exclusively for construction of new pathways.
• Section 9-1.1112 amended to specify that pathway fees or pathway construction may be required in conjunction with a project. In the case of a subdivision, pathway construction is typically required with subdivision improvements. Individual site development projects will now pay a pathway fee and pathways will be constructed as Capital Improvements projects. This will remove the burden on homeowners to construct or install new pathway segments.
• Section 10-2.606 amended to change 'secondary dwelling unit' to 'accessory dwelling unit', and to specify that cumulative projects that add a total of 900 square feet within a 10-year period are required to pay a pathway fee and/or may be required to dedicate a pathway easement. If a property owner pays a pathway fee with a project that includes an addition or additions totaling 900 square feet or more, a pathway fee would not be required with a subsequent project.

Page 612 of 718 ends

Staff Report to City Council Page 2
2024 Pathway Fee Nexus Study
November 21, 2024
• Section 10-2.608 amended to change 'secondary dwelling unit' to 'accessory dwelling unit', specify that barns for equestrian use are an eligible project, and excluding certain types of floor area from the 900 square foot trigger (kitchens, dining rooms, entryways, foyers, hallways, stairways and elevators).

With the amendments mentioned, the current Pathway Development Impact Fee as set by Resolution No. 62-19 (Attachment 3) is as follows:

Current Pathway Impact Fee
New Single-Family Residence $10,943
Accessory Dwelling Unit (900 sq ft or larger)* $3,826
Additions (900 sq ft or larger) $3,826
Equestrian Barns (900 sq ft or larger) $3,826
*For Accessory Dwelling Units, this fee is waived for the Planning Period 2023-2031.

DISCUSSION:

An audit by the Pathways Committee indicated that approximately 36 miles of Master Path Plan segments are yet to be installed. On May 17, 2023, under the Council Initiated item, Council directed staff to initiate a Pathway Impact Fee Study as recommended by the Pathways Committee with the understanding that pathway construction costs have significantly gone up and current pathway fee structure is not sufficient to sustain pathway construction needs for the Town.

In August 2023, a request for proposal was issued to solicit proposals from qualified consultants for a Pathway Fee Nexus Study. The Town received only one proposal from Matrix Consulting Group (Matrix). On October 30, 2023, the City Manager entered into an agreement with Matrix for the Pathways Fee Nexus Study for $19,500.

Through the fee study, different options to assess the pathway fee were evaluated. The options included development impact fee, in-lieu fee, and benefit assessment district. Due to an arduous and lengthy voter ballot process to establish a benefit assessment district and administrative challenges associated with the pathway in-lieu fee, the focus of the nexus study was on the Pathway Development Impact Fee.

Pathway Development Impact Fee
Due to new nexus analysis requirement per Assembly Bill (AB) 602, residential impact fees should be based on the area of development whenever possible. For the Pathway Development Impact Fee, the Town’s pathway construction cost data from the past two years were collected to determine an average cost per mile of pathways, which tabulated to around $1,060,659 per mile. With a total of 85.88 miles of pathways in the Town, the estimated pathway system cost equated to $91,089,362. That number was divided by a

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Staff Report to City Council Page 3
2024 Pathway Fee Nexus Study
November 21, 2024
total number of parcels or households in the Town (3,151 parcels) for an average pathway cost per household of $28,908. This number is further divided by an average size of residential development in the Town (5,269 average square footage per household based on two-year permitting data average for projects greater than 900 square feet) to come up with a $5.49 per square footage of development impact fee for pathways.

Below table is a general breakdown of the Pathway Development Impact Fee methodology, which is further detailed in the 2024 Pathway Fee Nexus Study:

Proposed Cost Components Amount
Estimated Cost of Construction for 1 mile of Pathways $1,060,659 Estimated Current Pathway Miles 85.88
Total Estimated Pathway System Cost $91,089,362
Estimated Town Households 3,151
Estimated Pathway Cost per Household $28,908
Average Development Square Footage per Household 5,269
Pathway Cost per Development Square Footage $5.49
Additional Dwelling Units (ADU’s) would continue to be exempt from the pathway impact fee. For properties that contributed to the pathway construction or fee in the past, pathway impact fee may be assessed only on square footage of any additions above the 5,269 average square footage per household number. The legality of such proposal would need to be vetted through the City Attorney’s Office.

With the pathway impact fee based on square footage of developments, below is a table reflecting how much developers can anticipate paying in Pathway Development Impact Fee with the new fee methodology:

Proposed Pathway Impact Fee Current Fee Proposed Fee
Fee per Square Footage of Addition Not Applicable $5.49/sq. ft.

New Single-Family Residence (6,000 sq. ft.) $10,943 $32,940 Additions (900 sq ft, including barns) $3,826 $4,941
The Town had collected approximately $106,000 in Pathway Development Impact Fees in FY2022/23 and around $180,000 in FY2023/24. With the updated pathway impact fee, the Town anticipates collecting approximately $300,000 to $350,000 per year in Pathway Funds, which would continue to be used on primarily on new or capital pathway design and construction project. Once a fee update is approved by Council, staff will develop on a long-term pathways improvement plan to build more pathways annually with Pathway Fund revenue increases.

On June 3, 2024, a draft of the Pathway Fee Nexus Study was presented to Finance and Investment Committee (FIC). FIC had some comments on how the nexus study did not show the proportionality of impacts on pathways from increased population. Matrix

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2024 Pathway Fee Nexus Study
November 21, 2024
responded stating that the impact fee based on square footage of development was a requirement per AB602, and that running the nexus analysis based on population growth from developments would result in similar impact fee results. FIC approved the methodology of the nexus study with annual Consumer Price Index adjustments and recommended it for Council approval. FIC June 3 meeting minutes are available at https://www.losaltoshills.ca.gov/AgendaCenter/ViewFile/Minutes/_06032024-2615.

Staff also took the draft nexus study to the Pathways Committee on June 24, and the committee also approved the nexus study and the proposed Pathway Development Impact Fee update for Council approval. Pathways Committee members commented that the Town should investigate the benefit assessment district option in the future to establish a dedicated funding source for pathway maintenance as well. The June 24 Pathways Committee meeting minutes are not yet posted.

On October 7, staff presented the final version of the Pathway Development Impact Fee update to FIC, and FIC had the following comments:
- The Town is obliged to review impact fee every eight years and update the fee accordingly.
- A cost-of-living adjustment can be made in the interim years. - FIC had comments about the study and methodology used did not provide for a different rate per square foot for multifamily homes even though their occupancy rate per square foot and therefore impact on pathways would be greater.

Alternatives were discussed and the Committee did not object to the recommendation made by Ms. Ingle on behalf of Matrix Consulting Group, which will be presented to the Town Council for approval.

For the Town Ordinances to align with the proposed Pathway Development Impact Fee based on square footage of development, staff is proposing amendments to the Zoning and Site Development, Title 10 of the Municipal Code Sections §10-2.606 - Payment of Pathway Fees and/or Dedication of Pathway Easements and §10-2.608 - Pathway Fee.

Staff plans to take the Zoning Ordinance amendments to Planning Commission as a public hearing item early in 2025, then bring the item back to Council in February or March 2025 for final approval, including the adoption of the new pathway impact fee.

Referred to as the Mitigation Fee Act, California Government Code Sections 66000 through 66008 set certain legal and procedural parameters for charging development impact fees. This legislation was initially passed as Assembly Bill (AB) 1600 by the California Legislature. One of the requirements for the Mitigation Fee act is for local agencies that imposes development impact fees to prepare an annual report and a five-year report that provide specific information about those fees. The Town will continue to prepare the annual reports and plans to file the five-year report for the current Pathway Development Impact Fee soon.

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2024 Pathway Fee Nexus Study
November 21, 2024
Staff is seeking any feedback or guidance on the 2024 Pathway Fee Nexus Study from Council to move forward with the Town Ordinance amendments required for the Pathway Development Impact Fee update.

ENVIRONMENTAL REVIEW
This action does not qualify as a “Project” as defined in Section 15378(b) of the California Environmental Quality Act Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

The Pathway Fee Nexus Study is one of the initiatives in the 2024-25 City Council Work Plan under the Protect and Maintain Infrastructure priority. The initiative also includes developing a long-term pathways improvement plan with the pathway fee update. The City Council receiving an update and providing feedback on the Pathway Fee Nexus Study would be a step towards updating the Pathway Development Impact Fee.

FISCAL IMPACT
The cost of the Pathway Fee Nexus Study through Matrix was $19,500, which is funded through the Miscellaneous Pathways Capital Improvement Project.

Current balance of the Pathway Fund is $848,448. The balance is not sufficient to fund all prior and FY2024/25 appropriations for pathway capital projects currently approved in the Adopted Operating and Capital Budgets for FY2024-2025 and FY2025-2026, which totals over $1.1 million. The Town can anticipate up to $100,000 additional revenue in FY2024/25 for the Pathway Fund, and not all approve capital projects would move forward in FY2024/25. However, a pathway fee update would be required within FY2024/25 to collect sufficient Pathway Funds just to sustain and fund currently approved pathway projects.

ATTACHMENT

1. 2024 Pathway Fee Nexus Study

2. Town Ordinance 381

3. Resolution No. 62-19

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Report on Pathway Fee Nexus Study

TOWN OF LOS ALTOS HILLS, CALIFORNIA

DRAFT REPORT
September 2024

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Table of Contents

1. Introduction and Executive Summary 1

2. Legal Framework 5

3. Types of Fees 7

4. Development Impact Fee Option 10

5. In-Lieu Fee Option 13

6. Benefit Assessment District Option 14

7. Summary of Proposed Pathway Fee Options 16

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 1

1. Introduction and Executive Summary
The draft report, which follows, presents the results of the Pathway Nexus Fee Study conducted by the Matrix Consulting Group for the Town of Los Altos Hills, California.

Project Background and Overview
The Town of Los Altos Hills currently charges a Pathway Impact Fee with the purpose of offsetting costs associated with implementing the Master Path Plan of the General Plan.

The Pathway Fee was created in 1996 and is based on Municipal Code Title 10, Chapter 2, Article 6 – Pathway Dedication, Maintenance, and Improvement. The development of the Municipal Code was in direct correlation to the Town’s adopted Pathways Element of the General Plan, which describes the benefit of having pathways, as well as the basis for the original Pathway Fee. The Town of Los Altos Hills has a series of pathways that can be used for walking, biking, horseback riding, or hiking that connect the Town. There are no sidewalks in the Town, and the pathways serve as a method of providing non-vehicular travel throughout the Town.

The purpose of the pathways is to provide circulation through the community, safe access and emergency routes, outdoor recreation / fitness, and preservation of the rural open space character of the Town. The existing pathways are part of the Town’s historic character and existed as a series of trails prior to incorporation. Upon incorporation, the Town established regulations that required each new development that adds potential new pathway users to contribute to the pathway system through the dedication of easements, the construction of paths, or payment of pathway fees.

As described in the Pathways Element of the Town’s General Plan, the Pathway Fees are to be used by the Town for the acquisition, design, and construction of the pathway system. The improvement includes covering the cost associated with construction and installation of new pathways in the Town to help meet the requirements of the Town’s General Plan and the Town’s Municipal Code.

The Pathway Fee is imposed during the Site Development process but collected at the Building phase of the project. The fee is deposited into a separate fund (Pathway Fund) which must be used to construct and acquire property for the Town’s pathway system (LAHMC § 3-3.03), improvements to the Town’s pathway system, or the installation of new pathways. This deposit into a separate fund is consistent with the Town’s General Plan Pathway Element Policy 4.6, which clearly states that Pathway Fees must be deposited in a designated fund.

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The project team worked with Town staff to evaluate the legal basis of the Pathway fee, alternative fee structures, and proposed fee amount(s) to fully recover the cost associated with pathway construction.

Nexus Review Methodology
The scope of this analysis was to conduct an updated nexus analysis for the Pathway Impact Fee. The Matrix Consulting Group conducted the nexus analysis for the Pathway Impact Fee by reviewing the following data elements:
• General Plan and Ordinances: The project team reviewed the Town’s current General Plan and ordinances to ensure any proposed fees followed the Town’s goals and objectives.
• Cost Estimates: Data was collected regarding the construction cost estimates for constructing and installing pathways, whether outsourced, or done in-house by Town staff.
• Revenue & Expenses: Revenue and expenses for the Town Pathway Fund were reviewed.
• Fee Types and Assessments: The project team reviewed a multitude of options available to the Town for collecting a Pathway Fee.
• Nexus Analysis: For each option, information was presented regarding how the Town can comply with the legal regulations.

The above elements were used to conduct the analysis in this report.

Summary of Results
The Town’s current Pathway Fee is assessed as a one-time development impact fee on any project that results in increases in habitable space area. Pursuant to the Town’s adopted Fee Schedule, the Pathway Fee is calculated on a per project type basis. The following table shows the Town’s current fee structure and fee amount:

Table 1: Los Altos Hills – Current Pathway Fee Structure Fee Category Current Fee Amount
New Single-Family Residence $10,943
Accessory Dwelling Unit (900 sq ft. or larger) $3,8261
1 While there is a fee for ADUs, this fee is not currently assessed.

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Fee Category Current Fee Amount
Additions (900 sq. ft. or larger) $3,826
Equestrian Barns (900 sq. ft. or larger) $3,826
The project team evaluated the nexus requirements needed for the Town to continue assessing fees for pathways. Based upon the current methodology of the fee application, as well as the intent behind the fee, the project team developed three options for the Town to collect and charge this fee. The following table summarizes the three options for consideration:

Table 2: Los Altos Hills – Proposed Pathway Fee Options Criteria
Development
Impact Fee (Current
Practice) In-Lieu Fee Benefit Assessment District
Legal
Requirement
Compliant with
AB1600 / Mitigation
Fee Act.

Compliant with
AB1600 / Mitigation
Fee Act.

Requires a “special benefit” in
compliance with Prop 218.

Adoption
Criteria
Town Council
through resolution
Town Council through
resolution
Majority vote of residents
Ordinance
Change
No Required Required
Frequency One-Time One-Time Annual
Fee Collection Building Permit Fee
Phase
Building Permit Fee
Phase
Property Tax Bill
Reporting
Requirements:

Annual regarding
revenues collected
and expenses
Annual regarding
revenues collected
and expenses
None
Refund
Requirements:

If funds are not
expended within 5
years
None None
Fees Assessed
to:

Property owners /
developers based on
square footage.

Property Owners /
Developers that do not
construct their
pathways
Existing and Potential Property
Owners within the Town and in
unincorporated areas around
Town with access to pathways
Fee Amount: $5.49 per sq. ft. $5.49 per sq. ft. TBD based on Engineer’s Assessment
Fund Type: Pathway Impact Fee
Fund
Pathway Impact Fee
Fund
Part of General Fund for Pathway
Maintenance and Construction
Fund
Disbursement:

Construction of new
pathways only
Construction of new
pathways only
Improvements to existing
pathways as well as construction
of new pathways
Annual Updates: Through
Construction Cost
Index
Through Construction
Cost Index
If engineer’s report indicates

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Criteria
Development
Impact Fee (Current
Practice) In-Lieu Fee Benefit Assessment District
Recalculation of
Fees:

Every 8 years to
ensure nexus still
exists
Every 8 years to
ensure nexus still
exists
Only if required by voters
Each option has its advantages and disadvantages. The easiest option is to maintain the existing practice of the development impact fee; it allows the Town to collect and set aside funds based on new development. The In-Lieu fee is the next easiest option to administer, but it does have the added requirement of changing the Town ordinance, as well as the potential of the Town not collecting enough funds. The Assessment District is the best option for the Town to fund maintenance and construction, but it does require an Engineer’s assessment and a vote of the people. While the development impact fee is the Town’s current practice, it does have the option to explore these other options.

The proposed Impact Fee is based upon the proportionality of the development occurring, as a larger residence will have a higher impact and need for increased pathways, there is a higher fee relative to accessory dwelling units or smaller residential additions / remodels that increase the habitable space based upon the square footage. As such, additional fee categories are not needed for ADUs or Multi-Family units, as their proportional square footage will be utilized.

It is important to clarify that there is no estimated amount for the assessment district, as if the Town were to consider a Benefit Assessment District, as required by Proposition 218 (Cal. Const. art. XIIID, §4(b)), the actual assessment must be supported by a detailed Engineer’s Assessment Report, which is prepared by a registered professional engineer.

The results of the Engineer’s Assessment Report could vary depending upon the number of parcels and type of cost (upkeep only or upkeep and acquisition / construction of new pathways) being included in the benefit assessment. This cost can include both annual maintenance / operations and construction of new pathways.

As this section demonstrates, there are specific changes that would need to be made within the Town’s existing processes for the In-Lieu Fee and the Assessment District. The body of this report will provide further details regarding the proposed fee options, including the detailed calculations.

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2. Legal Framework
Impact Fees are a mechanism for new development to pay for their proportionate share of impact upon Town infrastructure. The following subsections discuss the State’s requirements for impact fees and the Town’s legal authority for assessing these fees.

State Legal Authority – AB1600
Development Impact Fees in California are governed by the Mitigation Fee Act 2, which
includes AB1600 and AB602. At a high level, AB1600 specifies that there needs to be a reasonable relationship, or “nexus,” between the collection of fees and the new residential and non-residential development within a City’s service area. It states that revenue can only be used to expand current facilities or purchase new facilities, infrastructure, and equipment. It also states that the revenue generated cannot be used to fund staffing, maintenance, or other operational costs.

To establish a nexus between new development and the need for new facilities or infrastructure, the legislation requires that certain criteria be met. The following points highlight each of the required criteria:
• Purpose of Fee: Outlines specific types of facilities, infrastructure, equipment, and projects for which the impact fee will be utilized.
• Impact Relationship: Identifies clear and reasonable relationship between the need for the public facility or infrastructure and the type of development project upon which the fee is imposed.
• Proportionality: States that the impact fee established must be directly related to the proportionate impact of the type of development project. • Benefit Relationship: Requires that the use of the impact fee revenue and the type of development project upon which it is imposed is reasonable. • Use of Fee Revenue: Collects revenues from impact fees to fund identified expansions, infrastructure improvements, or purchase new equipment.

The Pathway Impact Fee option chapter will discuss how the fee is able to meet the nexus criteria identified.
2 CA Govt Code § 66001

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State Legal Authority – AB602
In January of 2022, Assembly Bill 602 (AB602) went into effect. This Bill is applicable to all impact fees adopted / implemented January 1, 2022, or later. The bill has three main criteria:

1. Prior to the adoption of new impact fees, a nexus study needs to be adopted.

2. The nexus study needs to highlight existing service levels, the new service level, and an explanation of why the new service level is appropriate.

3. A fee levied on housing development must be proportionate to the square footage of proposed units unless findings are established on why square footage is not the appropriate metric. This ensures larger residential projects pay a higher portion of fees than smaller residential (i.e., ADU) projects.

Along with these three criteria, some other key provisions of the bill include:
• Impact fees must be posted online – along with the nexus analysis. • All impact fees must be collected by the time of final inspection or certificate of occupancy issuance, whichever occurs later3.
• A member of the public and / or developer can submit evidence citing the inability of the impact fee to comply with AB602 and AB1600 (Mitigation Fee Act)4. • Impact fee nexus studies must be updated every eight years.

Under directive from AB602, the State’s Department of Housing and Community Development created templates for a nexus study and residential feasibility analysis.

These resources establish a litmus test for cities to gauge their compliance.

This report will serve as the Town’s nexus analysis for the Pathway Impact Fee and will ensure that all criteria per AB602 are met and clearly outlined.

Town Legal Authority for Impact Fees
The Town of Los Altos Hills has the legal authority to charge for the Pathways Impact fee based upon Ordinance 10-2.608 of the Municipal Code. This states that an impact fee has been developed based upon Council resolution and will be assessed based upon review of the site development permit.
3 Section 65940.1.(3)
4 Section 66019(d)(1).

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3. Types of Fees
There are several different types of fees that can be charged under the State of California’s legal regulations. The Town of Los Altos Hills’ Pathway Fee has been charged as a development impact fee. The following sections outline the different types of fees (non-tax-based options) available to the Town for assessing the Pathway Fee, as well as how and if the Pathway Fee can meet any of the criteria.

Types of Fees Under California Law
Within California, a tax is distinguished from a service charge, assessment, or fee. The following points discuss the different types of “fees” that do not qualify as a tax per Propositions 218 and 26:
• Utility Rates: These are fees for utility services charged to users who pay for water, sewer, electrical, and / or other utility services. These fees are meant to cover the cost of providing the service, including operations, maintenance, overhead, capital improvements and debt service. These are considered to be “property-related fees,” which means that there needs to be a public hearing and no protests from the majority of the affected property owners.
• Benefit Assessments: Assessments are charged by agencies on real property to pay for public facilities or services within an area which benefit the property or businesses. A common type of assessment is for landscaping and lighting for a neighborhood. The amount of the assessment is determined by a detailed Engineer’s Assessment Report which demonstrates a nexus to the special benefit to the property that results from the improvements or how the properties being assessed receive a special benefit from the tax improvements. Assessments are typically collected through the annual property tax bill. Imposing a benefit assessment requires a public hearing procedure, and if the assessment passes the public hearing, it must be approved by votes, which are weighted according to the amount that each property would be taxed.
• User Fees: User fees are for services and facilities that an agency provides. The amount of a user fee may not exceed the cost of providing the service. This cost may include overhead, capital improvements, and debt service. Proposition 13, Proposition 4, and Proposition 218, California Government Code Sections 66014 and 66016, and more recently Proposition 26 and the Attorney General’s Opinion 92-506 set the parameters under which the user fees typically administered by

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local government are established and administered. An example of a user fee, is the review of a conditional use permit.
• Regulatory Fees: Regulatory fees relate to the administrative enforcement and audit component of compliance associated with codes and ordinances. An example of a regulatory fee is a business license inspection program. • Development Impact Fees: Development impact fees are typically imposed on new construction and are used to finance improvements and facilities required to serve new development. The amount of the fee must not exceed the cost of the improvement(s) associated with that fee. Development impact fees are governed by AB1600 and AB602 as part of the Mitigation Fee Act.
• In-Lieu Fees: In-lieu fees are charged to developers only if they are unable to comply with the requirements of the entitlement or development process and construct per requirements. This fee is typically considered to be a type of development impact fee. This fee cannot be assessed at greater than it costs the city or the jurisdiction to construct or implement the requirement. These fees are also governed by the Mitigation Fee Act. They are imposed to mitigate a very specific impact of development activity in the community.

The previous points illustrate that there are a variety of types of fees that are not considered to be “taxes” in the traditional sense that can be utilized by an agency to recover costs associated with services and potential improvements.

Pathway Fee Type Analysis
Based upon the types of fees and charges listed above, the current Pathway Fee meets the criteria for a Development Impact Fee, and the potential to be considered for a Benefit Assessment District or In Lieu Fee. The following table shows by type of fee, whether the Pathway Fee meets or has the potential to meet the criteria and / or cannot meet the criteria:

Table 3: Pathway Fee Type Analysis
Type of Fee Meets Criteria Doesn’t Meet Criteria
Utility Rates X
Benefit Assessments Potentially with some changes
User Fees X
Regulatory X
Development Impact Fees X
In Lieu Fees Potentially with some changes

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As the table indicates, the Pathway Fee does not meet the criteria for a Utility Rate, User Fee, or Regulatory Fee. As the fee is not for a utility service, nor is there a specific service provided, it makes sense that those two categories or fees would be eliminated as a possibility. Additionally, the Pathway Fee does not have any regulatory impact as it relates to the Town and therefore would not qualify as a regulatory fee.

The primary type of fee exception under the state propositions that the Pathway Fee meets is the Development Impact Fee criteria as it is a one-time fee imposed on development projects for public infrastructure. In the same vein as a Development Impact Fee, the Pathway Fee could also easily be assessed as an In-Lieu Fee. However, usually, a jurisdiction will either charge an impact fee or an in-lieu fee, but not both fees. Both options are available to the Town and they would be calculated in the same manner and are discussed further in the report.

The current Pathway Fee also has the possibility to meet the criteria for a Benefit Assessment District with some key changes to the existing ordinance as well as legal changes. Subsequent chapters explore the Town’s ability to continue charging the Pathway Fee as a Development Impact Fee or In-Lieu Fee as well as explain the option of a Benefit Assessment District.

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4. Development Impact Fee Option
The Town of Los Altos Hills currently has an extensive Pathways Master System. The purpose of these pathways is to provide a non-vehicular method of traveling through the town as well as provide recreational opportunities to residents. The following sections discuss the impact fee calculation and the Town’s ability to meet required nexus criteria.

Impact Fee Calculation
For compliance with Mitigation Fee Regulations, the existing standard methodology was utilized. This methodology states that the fee developed will allow the Town to continue its current standard of service and infrastructure for the Town. Therefore, the project team gathered information from the Town regarding sample pathway projects from recent years to determine the current cost of constructing a pathway mile. The following graphic shows this calculation:
$744,0685 average pathway project cost = $1,060,659 per Pathway Mile 0.706 miles pathway built
Based upon sample project information, meaning that it cost $744,068 to construct a 0.7 mile, to construct one (1) Pathway mile, the estimated cost is $1,060,659. This cost per Pathway mile is multiplied by the existing pathway miles to calculate the current estimated cost of the existing pathway system. The following graphic shows this calculation:
$1,060,659 per pathway mile X 85.88 miles of pathways = $91,089,362 pathway system cost The calculation shows that the total current cost of the existing pathway system is $91,089,362. This value is divided by the number of current households to develop the existing standard of cost per household. The following graphic shows this calculation:
$91,089,362 pathway system cost = $28,908 per household 3,1517 households Therefore, the total estimated existing standard is $28,908 per household. This implies that for any current household the average estimated cost per pathway is $28,908.

Therefore, to maintain that existing standard, any new household in Town should on average be estimated to cover $28,908 worth of pathway cost. 5 This represents the total cost of completed pathway projects over the last 2-3 years. 6 This represents for the same projects, the total pathway miles that were completed over the last 2-3 years. 7 Based upon estimates obtained from California Department of Finance for 2023.

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The new impact fee legislation of AB602, states that for residential impact fees, the impact fee must be proportionate based upon square footage. The concept is that larger properties will have a greater impact on the need for new infrastructure. Similarly, multifamily properties, which have smaller per unit sizes, will see a lower impact.

Therefore, the project team took the $28,908 per household and converted it to a cost per square foot based on the estimated average square footage per household. As discussed previously, the purpose of this impact fee is to be used towards new households / developments, therefore, existing permitting data from the Town’s system was utilized to generate the most recent average. The past two years are more reflective of the trend going forward. The following graphic shows that calculation:
$28,908 per household = $5.49 per square foot 5,2698
average sq. ft. per household
Therefore, the maximum justifiable impact fee that has been calculated is $5.49 per square foot. This would mean that if a brand new 10,000 sq. ft. home was built, the impact fee would $54,900. The Town is in the process of multi-family development, similarly if five (5) 600 sq. ft. units were being developed, the total impact fee would be $16,470 or $3,294 per unit being developed.

As the town’s current fee is based upon per dwelling unit or a flat fee based upon the type of project, a straight comparison cannot be conducted. However, if we were to look at a sample single-family residence that was 5,000 square feet, under the current fee schedule, the fee assessed would be $10,943, whereas the maximum justifiable fee based on square footage would be $27,450. This would indicate an increase of approximately $16,507.

Nexus Criteria
As discussed in the legal framework section, in order for an impact fee to be implemented it must meet all five of the nexus criteria as established per the Mitigation Fee Act. The following table outlines each criterion point, and how the Pathway Impact fee meets or does not meet the criteria.

Table 4: Impact Fees Nexus Criteria – Pathway Impact Fee Criteria Meet Doesn’t Meet
Purpose of Fee As the new pathways would only be developed as residents are added, the Town meets this criterion.
8 Based on average square footage for additions, remodels, and new residences greater than 900 sq. ft collected from TRAKiT for the last fiscal year.

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Criteria Meet Doesn’t Meet
Use of Fee Revenue The Town has detailed capital improvement plans that outline the spending of this revenue source.

Benefit Relationship
The use of the impact fee revenue would be to construct the new pathways that would be a direct consequence of the
increase in residential population within the Town. The increase in residential population is related to the dwelling units and size of the development of the units, and therefore, the pathway fee is only applicable on the residential projects based upon the size of the development.

Impact Relationship
Based upon the current mileage of pathways in Town, there is a standard level of pathway to number of residents. In order to maintain that standard, the addition of new
residents would require the need for additional pathways.

Proportionality The proposed impact fee would be a per square foot fee proportionate to the development occurring. This captures the larger impact associated with larger residential projects.

As the table demonstrates, the Town meets all five of the criteria necessary to continue charging a Pathway Development Impact Fee.

Development Impact Fee Implementation Guidelines
As the Town already has an impact fee in place, there are two key proposed recommendations for implementation:
• Pathway Fee Ordinance Update: The language would need to be modified to state that a development project would be assessed an impact fee based on square footage.
• Annual Updates: Similar to other fees, an annual inflationary factor should be incorporated for the Pathway Impact Fee. The Town’s last update was in 2019; however, there have been significant increases in costs since then and no change in the impact fee. A best practice is to utilize the Construction Cost Index (CCI) to capture increases in costs. This will allow the Town to continue to proportionately increase its fees as costs increase.

The Town should continue to follow other practices related to impact fees such as collecting revenues in a separate fund, annual revenue reports, and utilizing the impact fee revenue for construction and major rehabilitation projects. The fee calculated through this nexus analysis is the maximum justifiable fee, the Town Council has the authority to set the fee up to this amount.

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 13

5. In-Lieu Fee Option
The proportionality and nexus requirements are the same for an impact fee and an in-lieu fee. Therefore, the In-Lieu Fee for the Pathway would be $5.49 per square foot.

The difference between the two fees is that an Impact Fee is imposed whenever the criteria is met, whereas an In-Lieu fee is optional. The developer has the option to either construct and install the pathway themselves OR pay the Town to perform the work through an In-Lieu fee. If this option is chosen, the developer can choose whether to build the pathway or contribute to the fund. This may result in smaller, easier pathway projects being constructed, and the more complex and expensive projects being left to the Town to construct. This can create an imbalance for the Town and may create more of a financial burden, rather than spreading it through the use of a consistent impact fee.

The Town can either have an impact fee or an in-lieu fee. Both fees cannot be implemented simultaneously. If the Town were to propose the In-Lieu fee option for the Pathways fee – the ordinance would need to be changed to state that it is an In-Lieu fee.

In addition to the ordinance, staff would need to develop clear conditions of approval and criteria regarding the installation and construction of pathways if not performed by Town staff. Lastly, the Town would still have the ability to utilize the CCI, same as the impact fee, to conduct annual updates.

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 14

6. Benefit Assessment District Option
As discussed in the types of fees and charges section, a Benefit Assessment District is created for a special benefit that is received by those who reside within the boundaries of the district. The special benefit must be above and beyond what is considered normal municipal services (i.e., Police, Fire, streets, parks, etc.). The use of pathways and development of pathways in the Town of Los Altos Hills is unique and a special benefit that residents of the Town and surrounding parcels receive with access to those pathways. As such, this type of infrastructure can quality for a Special Benefit Assessment.

The purpose of this district would be the same as the Pathway Fee, but instead of depending on development activity to occur within the Town, it would be collected annually as part of the annual property tax bill. As these charges are not based on property value, but rather the benefit associated with each property, they are not subject to Proposition 13, which limits cities’ ability to impose taxes.

In order for the Town of Los Altos Hills to implement a Benefit Assessment District, it must take a number of steps. These steps include Town Council approving required resolutions declaring their intention to levy the assessment, ordering the preparation of an Engineer’s Assessment Report, preliminarily approving the report, scheduling a public hearing, initiating the required assessment ballot proceeding, and taking any other actions as required by the applicable assessment statute and constitutional provisions.

The following points provide further information regarding the steps outlined for proposing the creation of a Benefit Assessment District:

1. Issue an Engineer’s Report: A detailed Engineer’s Assessment Report must be commissioned that clearly outlines the purpose of the Benefit Assessment District, the types of improvements that would be implemented, and the benefit to each property owner within the district’s boundaries, including determining the costs that should be included to be apportioned to the parcel owners. This report would generate the estimated cost per parcel or per lineal foot.

2. Notice a Public Hearing: All property owners within the registered proposed assessment district must be mailed a public hearing notice and a ballot with which to voice their approval or disapproval of the proposed district at least 45 days prior to the hearing. (Gov. Code §53753(b).)

3. Conduct Public Hearing: At the public hearing, the governing body (the Town Council) would consider all protests to the formation of the district.

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 15

4. Count Ballots: If the majority of the ballots received by the conclusion of the hearing period result in protest of the creation of the District, then the district cannot be created (Gov. Code §53753(e)(5).) The ballots are weighted according to the proportional financial obligation of the affected property (Gov. Code §53753(b).) If the financial obligation for each property is the same, then each ballot is weighted equally and only a simple majority would be required. If the ballot is approved, then the benefit assessment district can be created.

Upon completion of the process outlined, including majority voter approval, the Assessment District will be created. The assessment amount would then be billed on the property tax bills each year. The Pathway Assessment District could be applied to not only residents within the Town of Los Altos Hills, but also any property owners in unincorporated areas that could benefit from the use of the Town’s pathways. The determination of which parcels could be assessed would ultimately depend upon the Engineer’s Assessment Report.

The implementation of the Benefit Assessment District would also involve changing the Town’s current ordinance to reflect the Pathway Benefit Assessment District, as well as changing the policies and procedures associated with the pathway process.

It is important to note that the creation and formation of an Assessment District can be challenging and require a longer timeframe as there is the need for public outreach to ensure that the appropriate number of votes are collected via ballot from the property owners in the proposed district.

The Town can either continue to charge the Development Impact Fee or develop a Benefit Assessment District, however, both cannot be in effect concurrently.

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 16

7. Summary of Proposed Pathway Fee Options
As this report has demonstrated, the Town currently charges the Pathway Fee as a Pathway Development Impact Fee. However, per the requirements of the Mitigation Fee Act (AB1600) and best practices, impact fees must be reevaluated every five years (Gov.

Code § 66001 (d)(1).) to ensure that there is still a relevant nexus for the collection of funds. Therefore, for the Town to continue assessing the Pathway Impact Fee, this report conducted the necessary nexus study. In addition to the nexus study, the project team also looked at the proposed fee option of developing a Benefit Assessment District.

To assess the benefits of these options, the project team conducted a comparison of the Development Impact Fee, In-Lieu Fee, and the Benefit Assessment District. The following points identify the three options and a brief description of what they would entail.

1. Development Impact Fee (Current Practice): Due to the projected population and household growth estimated for the Town, as well as the current standard of Pathway to resident ratio, there could be the need to construct new pathways as new residents move into Town. The following sub-points detail some key aspects of this type of impact fee:

Type of Fee: Impact Fee – numerical fee based on proportionality.

Legal Authority: Must meet the criteria set forth by the Mitigation Fee Act (AB1600 and AB602) (Gov. Code §66000 et seq.), demonstrating the reasonable relationship that exists between the development activity and the proposed benefit. There is also the need for annual reporting requirements and reassessment of fees every eight years.

Adoption Criteria: Town Council can adopt the fee through resolution once a nexus study has been completed.

Frequency: One-time.

Method of charging: Collected during building permit phase.

As a one-time flat fee, the Impact Fee is intended to be assessed on all projects that result in the potential for increased residents as measured by square footage of new residential development, which would generate the need to construct new pathways. The Impact Fee must only be used for the construction of new pathways, while the General Fund would be used for the maintenance of existing pathways. This is the Town’s current practice

2. In-Lieu Fee: In this option, instead of a flat fee being charged, the developer / applicant is given the option to either build / construct their own pathway / portion

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 17
of pathway OR pay the Town’s established fee. The following sub-points detail some key aspects of this type of impact fee:

Type of Fee: In-Lieu Fee – optional fee based on if developer / applicant doesn’t choose to construct.

Legal Authority: Must meet the criteria set forth by the Mitigation Fee Act (AB1600) (Gov. Code §66000 et seq.), demonstrating the reasonable relationship that exists between the development activity and the proposed benefit.

Adoption Criteria: Town Council can adopt the fee through resolution once a nexus study has been completed.

Frequency: One-time.

Method of charging: Collected during building permit phase.

Like the impact fee, this would also be a one-time fee; however, it would be optional as developers could choose to construct their own pathway or portion of pathway rather than paying an impact fee. This fee can only be used for new pathway construction rather than maintenance of existing pathways.

3. Pathway Assessment District: The Town could create a benefit assessment district; as the benefit of the maintenance, upkeep, and addition of pathways is all in relation to the property owners and residents that currently reside in Town. The following sub-points detail some key aspects of this assessment:

Type of Fee: Benefit Assessment – per property owner.

Legal Authority: There are several assessment laws that authorize assessments for a variety of purposes. General law cities typically select an assessment law under which it will proceed, and then follow those procedures and limitation set by the law. For example, the Municipal Improvement Act of 1913 (Str. & Hwy Code §10000 et seq.) is the primary procedural assessment act used for the acquisition or construction of public improvement but does not provide any bond procedures.

Instead, bonds must be issued under the Improvement Act of 1911 (Str. & Hwy Code §5000 et seq.) or the Improvement Bond Act of 1915 (Str. & Hwy Code §8500 et seq.). In addition to the chosen assessment law, certain state laws and constitutional provisions apply to assessments generally. For instance, Proposition 218 defines what can be considered a special benefit (above and beyond typical service). This requires a detailed Engineer’s Assessment Report estimating the total cost associated with the maintenance and construction of all projected Town pathways.

Adoption Criteria: Public hearing and ballot / voter approval by majority of property owners affected by benefit district is required before the Town Council may adopt a resolution to establish the assessment district and levy the assessment.

Frequency: Annual

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DRAFT Pathway Nexus Study Report Town of Los Altos Hills, CA Matrix Consulting Group 18
Method of charging: Collected through landowner’s property tax bill.

A benefit assessment district would allow an annual fee that would be charged to all parcels, which could benefit from access to pathways. This fee would be assessed to property owners that benefit from the upkeep and the construction of the pathways.

There are advantages and disadvantages associated with each option. The continued use of a development impact fee is easier, as the Town already has the fee set up, and any changes only require approval from the Town Council. However, these funds can only be used on construction of new pathways, not maintenance of existing pathways.

The In-Lieu fee would be the next easiest option to implement, as it would only be applicable to those developers that do not want to construct and / or install a new pathway. This would require changing the ordinance but could also be approved by Town Council. However, as discussed, this option may also make it so that developers choose to construct the cheaper / easier to install pathways and the Town would still be responsible for the more expensive and complicated pathways with insufficient funding.

The creation of a Benefit Assessment District can be a time-consuming process as it requires a detailed Engineer’s Assessment Report, property owner approval, outreach, and ensuring that there is a “special benefit.” However, the formation of a district comes with the advantage of allowing the Town greater flexibility in its ability to collect funds from all property owners (residents and non-residents of the Town that live within the District) that would benefit from the pathways. This calculation would ultimately be dependent upon the Engineer’s Assessment Report. Additionally, the assessment funds can be used for both construction and maintenance of existing pathways.

As there is the opportunity to reevaluate the nexus for the Pathway Fee in the next eight years, the Town should evaluate its potential for population growth and the type of impact on its pathway system to determine if all new pathways have been constructed and whether it might be beneficial to consider a Benefit Assessment District solely for the maintenance of the existing pathways.

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ORDINANCE NO.
381

ORDINANCE OF THE

TOWN OF LOS ALTOS HILLS

AMENDING THE MUNICIPAL CODE TO PROVIDE

FOR A PATHWAY FUND AND TO REVISE REQUIREMENTS

FOR PATHWAY EASEMENTS, CONSTRUCTION, AND IN-LIEU FEES
WHEREAS, the Town has amended the Pathway Element of the Town' s General Plan to reflect current facts, goals, policies and laws; and
WHEREAS, the City Council wishes to amend the Municipal Code to be consistent with the recently amended Pathway Element;,
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does ORDAIN as follows:

1. Addition to Code. Article 3 ( Pathway Fund) is hereby added to Chapter 3 ( Funds) of Title 3 ( Finance) of the Los Altos Hills Municipal Code to read:

Article 3. Pathway Fund
Section 3- 3. 301 Established.

There is hereby established a special fund to be known at the "Pathway Fund." Section 3- 3. 302 Deposits
All funds collected pursuant to the provisions of Section 9- 1. 1112 and 10- 2.608 shall be deposited into the Pathway Fund.

Section 3- 3. 303 Expenditures
All funds received and held in the Pathway Fund shall be used exclusively for the maintenance, repair, construction and acquisition of property for the Town's pathway system."

2. Amendment of Code. Section 9- 1. 1112 of Article 11 ( Improvements) of Chapter 1 ( Subdivisions) of Title 9 ( Subdivisions and Plan Lines) ofthe Los Altos Hills Municipal Code is hereby amended to read:

Section 9- 1. 1112 Pathways
Every subdivider shall dedicate pathway easements and construct paths to Town standards when such dedications and construction requirements are a condition of

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r
approval of the tentative subdivision or parcel map, consistent with the Pathway Element of the General Plan and the Master Path Plan. Any lot in the subdivision that does not contain a path shall be assessed a pathway fee, the amount ofwhich shall be fixed by Council resolution. Funds collected shall be deposited in the Town' s Pathway Fund."

3. Addition to Code. Section 10- 1. 226a( Habitable floor area) is hereby added to Article 2 ( Definitions) of Chapter 1 ( Zoning) of Title 10 ( Zoning and Site Development) ofthe Los Altos Hills Municipal Code to read:

Section 104. 226a. Habitable floor area.

Habitable floor area' shall mean floor area, as defined in Section 10- 1. 223 of the Zoning Code, which includes provisions for space heating, with floor to ceiling heights in excess of seven( 7) feet, and is intended for living purposes for human occupancy. ' Habitable floor area' shall include, but is not limited to, bedrooms, bathrooms, kitchens, living, family, and dining rooms, office/ study areas, game rooms, Poolhouses, or similar use areas, as well as entry foyers, hallways, stairs, etc., which connect such areas. Floor area clearly intended for garage or storage use, barns or stables ( excluding any habitable portion of the building), and basements and attics with floor to ceiling heights of less than 7 feet are not considered' habitable."'

4. Amendment of Code. Section 10- 2.606 ( Dedication ofPathway Easements) of Article 6 ( Pathway Dedication, Maintenance and Improvement) of Chapter 2 ( Site Development) of Title 10 ( Zoning and.Site Development) of the Los Altos Hills Municipal Code is hereby amended to read:

Section 10- 2. 606 Dedication of Pathway Easements.

Whenever a site development permit is requested for a main residence, a secondary dwelling, an addition to a structure of at least 900 square feet of" habitable" floor area including cumulative additions of 900 or more square feet of habitable floor area), or a barn or stable of at least 900 square feet in floor area, on a property which is designated on the Master Path Plan for an off-road pathway or for a roadside pathway, but where all or a portion of such roadside path cannot feasibly be located within the existing public or private right- of-way, the Site Development Authority may require the dedication of an easement for public use as part ofthe Town's pathway system according to the guidelines contained in the Pathway Element of the General Plan. Pathway easements shall be required within emergency road easements. In addition, the following guidelines apply:
a) An easement should generally be located along the boundary of a property;
b) The easement shall be located so as to' connect to existing or future pathway segments at the boundaries of a property; and
2—

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c) . The easement shall not be located on terrain that cannot be safely or conveniently traversed by pedestrians or equestrians."

5. Amendment of Code. Section 10- 2. 607 ( Construction of Pathways) of Article 6 Pathway, Dedication, Maintenance and Improvement) of Chapter 2 ( Site Development) of Title 10 ( Zoning and Site Development) of the Los Altos Hills Municipal Code is hereby amended to read:

Section 10- 2. 607 Construction of Pathways.

The Site Development Authority may require the construction of pathway improvements within dedicated easements or public rights- of-way for public' use as part of the Town' s pathway system as shown on the Master Pathway Plan; and according to the engineering standards of the Town, for.any site development permit for a main residence, a secondary dwelling, an addition to a structure of at least 900 square feet of" habitable" floor area including cumulative additions of 900 or more square feet of habitable floor area), or of a barn or stable of at least 900 square feet in floor area."

6. Addition to Code. Section 10- 2. 608 (Pathway Fee) of Article 6 ( Pathway Dedication, Maintenance. and' Improvement) of Chapter 2 ( Site Development) of Title 10 ( Zoning and Site Development) of the Los Altos Hills Municipal Code is hereby added to read:

Section 10- 2.608 Pathway Fee.

A site development permit for a lot on which no path is needed and on which is to be constructed a main residence, a secondary dwelling, an addition to a structure of at least

90.0 square feet of" habitable" floor area( including cumulative additions of 900 or more square feet of habitable floor area), or a barn or stable of at least 900 square feet in floor area shall be assessed a pathway fee, the amount of which shall be fixed by Council resolution. Pathway fees collected shall be deposited in-the Town's Pathway Fund. No fee shall be assessed ifthe lot has been assessed- and has paid a fee pursuant to Section 9-

1. 1112 ofthe Subdivision Ordinance."

7. Amendment of Code. Section 10- 2. 1314 of Article 13 ( Administration and Enforcement) of Chapter 2 ( Site Development) of Title 10 ( Zoning and Site Development) of the Los Altos Hills Municipal Code is hereby amended to read:

Section 10- 2. 1314 Fees.'
There shall be paid for each site development and zoning permit a nonrefundable filing fee and deposit, the amount of which shall be fixed by Council resolution." 3 —

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8. Severability.

If any part ofthis ordinance is held to be invalid or inapplicable to any situation by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions ofthis ordinance or the applicability ofthis ordinance to other situations.

9. Environmental Review.

Pursuant to the California Environmental Quality Act, the Council adopts a negative declaration and finds that this ordinance will result in no significant environmental impacts.

10. Effective Date; Posting.

This ordinance shall become effective thirty ( 30) days from the date of its passage, and shall be posted within the Town of Los Altos Hills in three( 3) public places.

INTRODUCED: March 6, 1996
PASSED: March 20, 1996
AYES: Mayor Siegel and Councilmembers Dauber, Hubbard and Johnson
NOES: Councihnember Casey
ABSTENTIONS: None
ABSENT: None
By:

ATTEST: Mayor Siege
City& erk
AP ROVED AS TO FORM:

City Attorney
14949/ 006/ 1048312. 1
4—

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RESOLUTION 62- 19

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS ADOPTING THE PATHWAY DEVELOPMENT

IMPACT FEE IN ACCORDANCE WITH THE MITIGATION FEE ACT
WHEREAS, the Town of Los Altos Hills established a pathway fee in 1996 and created a Pathway Fund for collected fees; and
WHEREAS, the Town contracted with Matrix Consulting Group for preparation of a Pathway Fee Nexus Study to analyze and update the fee methodology (" Fee Study"); and WHEREAS, the Fee Study determined the pathway fee (" Pathway Fee") should be assessed on all development projects that result in the potential for new residents ( as measured by equivalent dwelling units ( EDU)) because new residents will utilize the pathways, causing the Town to construct new pathways to serve those new residents; and WHEREAS, the EDU calculation in the Fee Study is based on 2. 85 residents per dwelling unit, such that 1. 0 EDU equals 2. 85 people. Therefore, development projects that have lower residential occupancy impacts have an EDU value lower than 1. 0 EDU. Projects such as new accessory dwelling units and residential additions / remodels with habitable space of 250 square feet or more are assumed to have an impact of 1. 0 resident per space, which results in an EDU value of 0. 35; and
WHEREAS, as single- family residences are expected to generate at least 2. 85 residents and accessory dwelling units and residential additions are expected to generate fewer residents, single family residences may be assessed the fully justified pathway fee, while accessory dwelling units and residential additions may be assessed a proportionally lower pathway fee; and WHEREAS, the Town' s General Plan Pathways Element envisions that pathways will be used for pedestrian, bicycle and equestrian purposes; and
WHEREAS, the Pathways Element Policy 4.3( d) states that " Development of a barn or stables for equestrian use in excess of 900 square feet shall be required to comply with pathway requirements, as the project would generate additional stable capacity and place an increased burden on the equestrian use of pathways"; and
WHEREAS, the construction of an equestrian barn of 900 square feet or more is expected to generate at least 1. 0 new equestrian user of the pathways, which is expected to be equivalent to the use of 1. 0 new resident; thus, justifying assigning equestrian barns an EDU value of 0.35; and
WHEREAS, the Town has elected to impose a Pathway Fee on new single-family residences, and on new accessory dwelling units, additions or cumulative additions of 900 square feet or more and on barns for equestrian purposes that are 900 square feet or larger; and Resolution 62- 19 Page 1

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WHEREAS, to account for the lower expected impacts on pathways associated with accessory dwelling units, additions or cumulative additions, and equestrian barns that are 900 square feet or larger, the Town has elected to impose a lower fee on the foregoing uses equivalent to an EDU value of 0. 35; and
WHEREAS, Sections 66000 et seq. of the California Government Code (" Mitigation Fee Act") allows agencies to mitigate the impacts caused by new development by providing for the payment of development impact fees necessary for agencies to acquire property and construct new facilities to serve new residents and to maintain desirable levels of service for new and existing residents; and
WHEREAS, at its May 16, 2019 meeting, the City Council determined that the continued assessment of a Pathway Fee as a development impact fee is most appropriate for current conditions; and
WHEREAS, in a separate action ofthe City Council, the General Plan Pathways Element is being amended to reflect current facts, goals, policies and laws, including clarification that the Pathway Fee is assessed as a development impact fees for purposes of the Mitigation Fee Act ( AB1600) Gov. Code §66000 et seq.); and
WHEREAS, in a separate action of the City Council, the Municipal Code is being amended to be consistent with the updated Pathways Element, Pathway Fee as a development impact fee, and the Master Path Plan implementation process; and
WHEREAS, in accordance with Section 66019 of the Mitigation Fee Act, at least fourteen ( 14) days prior to the public hearing at which the Pathway Fee was considered, notice ofthe time and place of the hearing was mailed to eligible interested parties who filed written requests with the Town for mailed notice of meetings on new or increased fees or service charges; and WHEREAS, in accordance with Government Code Section 66019, the Fee Study justifying calculation and imposition of the Pathway Fee was available for public inspection, review, and comment for ten ( 10) days prior to the public hearing at which the City Council considered the Pathway Fee; and
WHEREAS, ten ( 10) days advance notice of the public hearing at which the Pathway Fee was considered was given by publication in accordance with Government Code Section 6062a; and WHEREAS, an annual development impact fee report for the Pathway Fee will be provided to the City Council as required by Government Code Section 66066( a); and WHEREAS, review of the Pathway Fee, as well as the preparation of all required reports, will occur every five (5) years as required by Government Code Section 66001( d)( 1); and WHEREAS, the action taken by the separate General Plan and Municipal Code amendments and this Resolution has no potential for physical effects on the environment because it involves an adoption of certain fees and/ or charges imposed by the Town, does not commit the Town to any Resolution 62- 19 Page 2

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specific project, and said fees and/or charges are applicable to future development projects and/ or activities, each of which future projects and/ or activities will be fully evaluated in full compliance with the California Environmental Quality Act (" CEQA") when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review ( See CEQA Guidelines, Section 15004( b)( 1)). Therefore, approval of the fees and/ or charges is not a project" for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378( b)( 4); and, even if considered a " project" under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061( b)( 3) because it can be seen with certainty that there is no possibility that approval ofthe Fees and/ or charges may have a significant effect on the environment; and NOW THEREFORE, the City Council ofthe Town of Los Altos Hills hereby finds as follows:

A. After considering the Fee Study, the testimony received at the noticed public meeting at which the Municipal Code and General Plan amendments and this Resolution were considered, the accompanying staff report, the General Plan, all Town pathway plans, and all correspondence received at or prior to the public meeting ( the " Record"), the Council approves and adopts the Fee Study; and the City Council further finds that future development in the Town will generate the need for additional pathway facilities necessitating adoption of the amendments and this Resolution.

B. The Town currently provides pathway facilities to the community and the Fees set forth in the amendments and this Resolution will be used to construct new pathways to serve new residents and new equestrian users generated by new development, to maintain current service levels for new and existing residents and equestrian users, and assist the Town in meeting its stated goals for pathway facilities under the General Plan, and other applicable plans. As such, the Pathway Fee set under the amendments and this Resolution as it relates to development within the Town is not a " project" within the meaning of CEQA ( Pub. Res. Code § 21080( b)( 8)( D)).

C. In adopting the amendments and this Resolution, the City Council is exercising its powers under Article XI, §§5 and 7 of the California Constitution, Chapter 5 of Division 1 of the Government Code (" Mitigation Fee Act"), commencing with Section 66000, collectively and separately.

D. The Record establishes:

1. In accordance with Section 66001, subdivision a, paragraph 1 of the Mitigation Fee Act, the purpose ofthe Pathway Fee, set forth in the amendments and this Resolution is to provide funding to construct new pathways to serve new residents and equestrian users generated by new development, to maintain existing levels of service for new and existing residents and users, and to ensure adequate pathway facilities are provided to meet the needs of Town residents as established in the General Plan and other applicable pathway plans.

2. In accordance with Section 66001, subdivision a, paragraph 2 of the Mitigation Fee Act, the Fees collected pursuant to this Resolution shall be used to construct pathway facilities to serve new residents and equestrian users generated by new development and Resolution 62- 19 Page 3

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to maintain existing levels of service for new and existing residents and users, and meet the levels of service identified in the General Plan and other applicable pathways plans

3. In accordance with section 66001, subdivision a, paragraph 3 of the Mitigation Fee Act, there is a reasonable relationship between the Fees' use ( to pay for construction, of new pathway facilities) and the type of development on which the Fees are imposed in that the Fees will be applied to new developments in the Town, which will attract new residents and equestrian users thereby generating demand for new pathway facilities.

4. In accordance with Section 66001, subdivision a, paragraph 4, there is a reasonable relationship between the need for new pathways and the types of development projects on which the Fees are imposed in that the Fees will be applied to new development in the Town, which will attract new residents and equestrian users that will place a greater demand on pathway facilities.

5. In accordance with Section 66001, subdivision b of the Mitigation Fee Act, there is a reasonable relationship between the amount of the Fees and the cost of providing the pathway facilities attributable to the development in the Town upon which the Fees are imposed in that the Fees have been calculated by apportioning the cost of constructing new pathways facilities to serve the number of residents and users generated by each type of new residential unit.

6. The cost estimates set forth in the Fee Study provide reasonable estimates for the costs of constructing new pathway facilities and the Fees expected to be generated by future development will not exceed the projected cost of constructing those facilities.

7. The method of allocation of the Fees to particular development types bears a fair relationship and is roughly proportional to each development' s burden on and benefits from the pathway facilities to be funded by the Fees, in that the Fees are calculated based on the number of residents and users each particular development will generate.

8. The Fees are consistent with the General Plan and, pursuant to Government Code Section 65913. 2, the City Council has considered the effects of the Fees with respect to the City' s housing needs as established in the housing element of the General Plan.

NOW THEREFORE, the foregoing recitals and findings are found to be true and correct and incorporated into this Resolution and the City Council of the Town of Los Altos Hills hereby resolves as follows:

1. Adoption and Imposition of the Pathway Development Impact Fee. The Town of Los Altos Hills adopts and imposes new pathway development impact fees for new single- family residences, and new accessory dwelling units, additions or cumulative additions totaling 900 square feet or more and new equestrian barns totaling 900 square feet or more pursuant to the Mitigation Fee Act; and

2. Amount of Fee. The Pathway Fee shall be charged at the following rates:

Resolution 62- 19 Page 4

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Development Type Fee Amount*
Single -Family Residence 10, 943
Accessory Dwelling Unit (900
square feet or larger)
3, 826
Additions ( 900 square feet or
larger)
3, 826
Equestrian Barns ( 900 square
feet or larger)
3, 826
The fee amounts shown above may be adjusted annually by the same percentage as the latest increase or decrease in the Engineering News Record Construction Cost Index (CCI) for the San Francisco area. The adjustment shall be based on a comparison ofthe most recent CCI to the CCI in the month of adoption of the fee, or the index used for the prior adjustment of the fee. The administrative services director shall compute the adjustment in the fee and such adjustment shall be approved by resolution ofthe City Council,

3. Delay Collection of Fee on Accessory Dwelling Units. Accessory dwelling units shall not be assessed a Pathway Fee until the Town' s Housing Element affordable housing unit requirements for the current housing cycle ( 2015- 2023) are met or until January 1, 2023, whichever occurs first.

4. Use of Fees. The Fees may only be used for the construction of new pathways to serve new residents and new equestrian users and maintain existing levels of service for new and existing residents and users.

Administrative Guidelines. The City Council may, by resolution, adopt administrative guidelines to provide procedures for administrative aspects of the Fee.

6. Effective Date. This Resolution shall become effective on the date of adoption of this Resolution. In accordance with Government Code Section 66017, the Fee set by this Resolution shall be effective 60 days from the effective date of this Resolution.

7. Severability. Each component of the Fee and all portions of this Resolution are severable.

Should any individual component of the Fees or other provision of this Resolution be adjudged to be invalid and unenforceable, the remaining component or provisions shall be and continue to be fully effective, and the Fees shall be fully effective except as to that component that has been judged to be invalid.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 19th day of September 2019 by the following vote:

AYES: Spreen, Wu, Corrigan, Tankha, Tyson
NOES: None
Resolution 62- 19 Page 5

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ABSTAIN: None
ABSENT: None
ATTEST:

Deborah Padovan, City Clerk
3345836. 1
BY: . r, tee_—_,.

Roger Spree Mayor
Resolution 62- 19 Page 6

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2 Jim Waschura
26 Year Resident

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ITEM 11A
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: REVIEW OF CITY COUNCIL SCHEDULE FOR THE YEAR 2025 FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Review the proposed City Council meeting schedule for the year 2025 and provide direction on any necessary adjustments, including potential cancellations or rescheduling of regular meetings to accommodate holidays, conferences, and other significant events.

BACKGROUND:

Historically, the City Council has reviewed and adjusted its meeting schedule annually to account for holidays, significant events, and other potential conflicts. This practice ensures that meetings are scheduled at times that maximize attendance and participation by both Council Members and the public. The review also allows for the scheduling of special meetings as needed.

In the past, the City Council has scheduled a meeting recess during one of the summer months to avoid potential conflict with residents’ vacation plans. It has been suggested that the City Council recess for July 2025 with the ability to call a special meeting as needed.

DISCUSSION:

The proposed schedule for the year 2025 includes City Council Regular Meetings on the third Thursday of each month, with adjustments for holidays and significant events. The following considerations have been taken into account:

1. January 2025: Council Member Tankha has requested to reschedule the Regular January 16, 2025, to Thursday, January 30, 2025, due to family obligations. A calendar is included as Attachment 2.

2. June 2025: Town Hall will be closed on Thursday, June 19, 2025, in observance of Juneteenth, the third Thursday of the month. It is recommended that the Regular Meeting for June 19, 2025, be canceled and rescheduled. A calendar for June is included as Attachment 3.

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Staff Report to City Council Page 2
City Council Meeting Schedule
November 21, 2024
2 3. July 2025: Recess with the ability to call a Special Meeting as needed.

Following the City Council's direction, the City Clerk will post and distribute the appropriate notices.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2024-25 work plan.

FISCAL IMPACT:

There is no fiscal impact associated with scheduling the City Council meetings.

ATTACHMENT:

1. Proposed 2025 City Council Meeting Schedule

2. Calendar for January 2025

3. Calendar for June 2025

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Proposed Calendar for the Year 2025:

Month Regular Meeting Date Proposed Adjustment
January January 16, 2025 January 30, 2025
February February 20, 2025 No change
March March 20, 2025 No change
April April 17, 2025 No change
May May 15, 2025 No change
June June 19, 2025 June 12, 2025 or June 26, 2025
July July 17, 2025 Cancel
August August 21, 2025 No change
September September 18, 2025 No change
October October 16, 2025 No change
November November 20, 2025 No change
December December 18, 2025 No change

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ITEM 11B
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING AN AMENDED CHAC JOINT POWERS

AGREEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AMENDED CHAC JOINT POWERS AGREEMENT
FROM: Steve Mattas, City Attorney
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt a Resolution (Attachment 1) approving an Amended CHAC Joint Powers Agreement, authorizing the City Manager to execute the Amended CHAC Joint Powers Agreement, and designating signature authority to the City Manager for the Town to provide written consent to dissolve the JPA once its remaining obligations are satisfied and provide notice to CHAC of the designated representative.

BACKGROUND:

In 1973, the City of Los Altos, Town of Los Altos Hills, City of Mountain View, Los Altos School District, Mountain View School District, Whisman School District and Mountain View School District, and Los Altos High School Districts observed the need to promote mental health and wellbeing within their community. Furthermore, there was a lack of available mental health resources and programs in their community. To address this need, the seven public agencies executed an agreement and formed a Joint Powers Authority now known as the Community Health Awareness Council (“CHAC” or “JPA”) with nonprofit status whose mission is to provide accessible and culturally competent mental health services.

CHAC grew into an organization focusing on delivering a range of high quality affordable mental health programs and support services in the North County community of Santa Clara County, serving Mountain View, Los Altos, Los Altos Hills, and Sunnyvale. CHAC has provided mental health programming in various contexts, including schools, Family Resource Centers, and a clinic.

CHAC offered prevention workshops, group therapy, and individual counseling services to youth and their families and operated from revenue secured through school contracts, philanthropic grants, FIRST 5 Santa Clara County, and sliding scale patient fees.

CHAC also established a training program with local clinical education partners such as Palo Alto University, Wright Institute, and Santa Clara University, serving as a practice center for Master’s, Doctorate, and Postdoctoral students in psychology.

In recent years, the CHAC Board of Directors became concerned about the financial sustainability of the JPA due to a number of economic factors including, but not limited to, the cost of providing the services to the school districts, the historic rates charged for these services, changes in the law

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regarding interns, and the infrastructure required to access MediCal coverage. CHAC contracted with Venture Leadership Collective in 2023 to assess the current mental health environment and explore pathways to sustainability.

From March to December of 2023, an Ad Hoc Task Force, consisting of six Board members, evaluated business model strategies ranging from CHAC as a standalone organization to merger.

Four JPA member representatives served on the Ad Hoc Task Force. The initial goal was to create a long-term financially sustainable organization. In the near-term, the Board of Directors passed an “Austere Budget” for 2023-24 fiscal year and suspended the clinic, placing all non-schoolbased clinical services on “hiatus” until completion of the sustainability plan. However, CHAC concluded that it could not be a sustainable standalone organization and began exploring opportunities to merge or collaborate with another entity to ensure continuity of the mental health services for the community.

At its December 6, 2023 meeting, the CHAC Board approved pursuing a collaboration with Pacific Clinics. Pacific Clinics is a nonprofit behavioral and mental health care provider with a presence in the community and over 150 years of experience. CHAC and Pacific Clinics explored a net asset transfer. Following a due diligence period, CHAC and Pacific Clinics agreed upon the terms of the transfer and executed agreements to effectuate the transfer. As of July 1, 2024, CHAC transferred the building located at 590 West El Camino in Mountain View to Pacific Clinics.

Except for supervision of an internship program until mid-August, CHAC has ceased providing services.

With the completion of the net asset transfer, and in light of Pacific Clinics provision of behavioral health services, the JPA’s original mission is now being fulfilled by Pacific Clinics. However, before the JPA can dissolve, it must wrap up its business affairs. CHAC employed approximately 41 employees and has ongoing obligations to these former employees related to unemployment and benefits. It is anticipated that the JPA will need to continue in a significantly reduced role for approximately two years based on the unemployment insurance claim timelines. CHAC must also prepare, and file annual required state and federal financial documents, such as tax returns, until the dissolution occurs. While these tasks will be accomplished by a contractor, the CHAC Board will provide oversight, have signature authority and be responsible for adopting an annual budget, and reviewing and approving required audits and tax filings as well as monitor the status of the unemployment insurance claims. Once the insurance claim process is completed, then the JPA can dissolve if all of its obligations have been satisfied.

DISCUSSION:

The municipal and school district members entered into the first joint powers agreement in or about 1973. In 2014, the member agencies entered into a new agreement entitled JOINT POWERS AGREEMENT For the Operation of CHAC (Attachment 3) and made minor modifications to the original agreement. In light of the net asset transfer and the impending dissolution with a proposed Amended CHAC Joint Powers Agreement (“Amended Agreement”) specifically focusing on the wrap up of CHAC’s affairs and outlining the process for eventual dissolution of the JPA is being presented to the city/school district for approval.

As a joint powers agency, CHAC is governed by the Joint Exercise of Powers Act (California

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Government Code Section 6500 et seq.). This state law imposes certain requirements on joint powers authorities like CHAC that are established by a written agreement between the parties.

Proposed Amendments
The Amended Agreement sets forth the specific purpose and authority of the agency and incorporates provisions to address specific requirements in the Joint Exercise of Powers Act and proposes the following changes:

First, it updates the agreement and specifies the purpose of the agency is to wrap up its affairs.

Second, it contains specific financial and reporting requirements, and they are partially outlined in Section 10 of the Agreement. As CHAC has done in the past, it must designate a Treasurer. Joint powers authorities are also required to have a Certified Public Accountant or Public Accountant perform an annual audit and file the audit with the County (Government Code section 6505). In addition, Section 9 addresses the requirement that the Treasurer or any other persons who have access to CHAC’s property or funds shall obtain a bond that covers them for holding or disbursing CHAC funds. (Government Code section 6501.1).

Third, the composition of the Board of Directors is modified. In the current joint powers agreement, the Board of Directors is made up of the elected representatives of the six agencies and several community representatives for a total of sixteen board members. Since the purpose of the JPA has shifted from the provision of health services in the community to wrapping up the business affairs of CHAC, the need for community representatives to serve on the board no longer exists.

For this reason, only the six public agencies who are the parties to the Amended Agreement will be represented on the Board. As with the current joint powers agreement, the governing body of each agency appoints its representative. There is no requirement the representative be a member of the governing body.

Fourth, the current joint powers agreement permits the parties to withdraw from the JPA. As the guidance of all the member agencies is needed to wrap up CHAC’s affairs, the member agencies are not required to make any financial contributions to support CHAC, and CHAC will not continue in the longer term, this provision has been removed from the Amended Agreement.

Fifth, the operative joint powers agreement requires the Board to meet at least once every two months, with an annual meeting in March. The number of required meetings has been modified to provide some flexibility to the Board so they can meet as they deem appropriate. It is anticipated at least two regular meetings will be needed to monitor the wrap up, adopt an annual budget and review and approve the annual audit and tax filings. While only two Board regular meetings are required each year, the Board can always schedule a special meeting should the need arise. Pacific Clinics has agreed to allow the Board to meet at the former CHAC headquarters and to provide the Board with updates regarding the services it is providing twice each year while the JPA remains in existence.

It is important to note these following provisions contained in the Amended Agreement have been retained or added:

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In the absence of its consent, no party to this Amended Agreement or members of the Board shall be bound to provide any sum of money, property, or service of any kind to CHAC. The Board shall have no power or authority to bind any parties to this Amended Agreement to any debt, liability, or obligation in the absence of express written authorization of the party to be bound (Previously Section 8.1, now Section 4.3.10 and 5.9) Each agency may, but is not required to, provide financial support to the JPA. The CHAC Board has adopted a budget with the funding necessary to fulfill its obligations to wrap up the affairs of the JPA and is not seeking any additional funding from the member agencies. In fact, it is possible that some funds may remain at the time of dissolution. In accordance with the Joint Exercise of Powers Act, the Amended Agreement provides that any surplus funds remaining at the time of dissolution, would be distributed according to the contributions made by the parties (Government Code Section 6512).

Contributions would include those funds provided to the CHAC by the Member Agencies since 2012.

Indemnification and Insurance provisions have also been included in the Amended Agreement and it clearly states that CHAC is a separate legal entity from the member agencies and to the extent permitted by law, CHAC will defend and indemnify the public agency members. The role of the Board members has also been clarified.

Dissolution
Once the obligations of the CHAC JPA have been satisfied, the Board will hold its last meeting and will send each member agency a notice requesting written consent to dissolve the JPA. This is anticipated to occur in the fall of 2026. Upon receipt of written consent from four of the six JPA members, the JPA will cease to exist. The recommendation includes a request that each agency designate and authorize an individual, such as City Manager or Superintendent, to provide written consent to the dissolution.

FISCAL IMPACT:

There is no fiscal impact to the Town for adopting a resolution approving Amended CHAC Joint Powers Agreement. As stated above, the CHAC Board has adopted a budget with the funding necessary to fulfill its obligations to wrap up the affairs of the JPA and is not seeking any additional funding from the member agencies.

CONCLUSION:

After 51 years of service to the community, CHAC takes great pride in its accomplishments, acknowledges alternative funding and resources are now available to provide critical mental health services to those in need in our community and looks forward to Pacific Clinics assuming a greater role in the provision of these services in the community. For the reasons stated above, Staff recommends that the Council adopt a resolution approving an Amended CHAC Joint Powers Agreement, authorizing the City Manager to execute the Amended CHAC Joint Powers Agreement, and designating signature authority to the City Manager for the Town to provide

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written consent to dissolve the JPA once its remaining obligations are satisfied and provide notice to CHAC of the designated representative.

ATTACHMENTS

1. Resolution Approving an Amended CHAC Joint Powers Agreement

2. Amended CHAC Joint Powers Authority Agreement

3. JOINT POWERS AGREEMENT For the Operation of CHAC

4. JPA Contributions History
5117083.1

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ITEM 11B, Attachment 1
1 RESOLUTION XX-24

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS

HILLS APPROVING THE AMENDED CHAC JOINT POWERS AGREEMENT

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDED

CHAC JOINT POWERS AGREEMENT
WHEREAS, in 1973 the City of Mountain View, City of Los Altos, Town of Los Altos Hills, Mountain View Whisman School District, Mountain View Los Altos High School District (MVLA) and Los Altos School District responded to the pressing need for mental health services in their community by forming a joint powers authority now known as CHAC Joint Powers Authority (CHAC JPA) to provide such services; and
WHEREAS, The CHAC JPA has been dedicated to promoting mental health and wellbeing services to individuals and families in this community for over fifty years; and WHEREAS, the CHAC JPA is a joint powers authority in accordance with the Joint Exercise of Powers Act and is also a tax-exempt public charity; and WHEREAS, the CHAC JPA has offered mental health programming and services to the community for over fifty years; and
WHEREAS, changes in the behavioral health services environment related to funding and the cost of providing services prompted the CHAC JPA to undertake a Strategic Sustainability Planning Study with the goal of finding a financially sustainable strategy to continue to provide access to services; and
WHEREAS, this study revealed it is no longer financially sustainable for the CHAC JPA to operate as a standalone entity and the CHAC JPA should collaborate with another entity to ensure the continued provision of necessary services to the community; and WHEREAS, Pacific Clinics is one of California’s leading nonprofit providers of behavioral health services, including mental health and wellbeing, social support services, substance abuse treatment, housing assistance and wellness programs for children, youths, adults and families; and
WHEREAS, Pacific Clinics already provides mental health services to areas of Santa Clara County, including certain services in northern Santa Clara County, and strongly desires to continue and/or expand its provision of behavioral health services to the diverse population currently served by the CHAC JPA in northern Santa Clara County, including clinic-based services, school-based services and family resource centers; and WHEREAS, the CHAC JPA has transferred its assets to Pacific Clinics; and WHEREAS, the CHAC JPA has ceased providing services and is obligated to wrap up its affairs before it can dissolve; and

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ITEM 11B, Attachment 1
2 WHEREAS, it is in the best interest of the members of the members of the CHAC JPA to amend the governing joint powers agreement to provide for the wrap up of the affairs of the CHAC JPA and its dissolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The City Council of the Town of Los Altos Hills hereby approves the Amended CHAC Joint Powers Agreement, attached hereto as Exhibit A, and authorizes City Manager to execute the Amended CHAC Joint Powers Agreement on behalf of the Town of Los Altos Hills.

2. The City Council hereby authorizes the City Manager to provide written consent to the CHAC JPA once the Town of Los Altos Hills receives written notice that the the wind up of the CHAC’s business affairs has concluded.

3. This Resolution shall take effect immediately upon its adoption.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at an adjourned regular meeting held on the 21st day of November 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:
___________________________
Stanley Q. Mok, Mayor
ATTEST:
_____________________________
Arika Miller, City Clerk

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ITEM 11B, Attachment 2
1 AMENDED JOINT POWERS AGREEMENT OF CHAC
This Amended Joint Powers Agreement (“Amended Agreement”) for the operation of the Community Health Awareness Council (“CHAC”) is entered into by and among the following Parties:

City of Los Altos
Town of Los Altos Hills
City of Mountain View
Los Altos School District
Mountain View-Whisman School District
Mountain View-Los Altos Union High School District
(the “Parties”), each of which is organized and existing under the Constitution and laws of the State of California and is dated October 16, 2024 for identification.

The Parties agree that the joint powers agreement of 1973, as subsequently amended, be amended and superseded by this Amended Agreement.

RECITALS
WHEREAS, the Joint Exercise of Powers Act (California Government Code Section 6500 et seq.) permits two or more public agencies by agreement to jointly exercise powers common to the Members; and
WHEREAS, in 1973 the Parties observed the need to promote mental health and well-being within their communities and the lack of available mental health resources and programs in their community and formed CHAC, a nonprofit and Joint Powers Authority (“JPA”) in accordance with the Joint Exercise of Powers Act for the purpose of providing culturally competent mental health services financially accessible to all, based on their own stated ability to pay, during an era in which insurance coverage of mental health services was almost non-existent; and WHEREAS, CHAC grew into an organization focusing on delivering a range of high quality affordable mental health programs and support services in the North County community of Santa Clara County, serving Mountain View, Los Altos, Los Altos Hills, and Sunnyvale. CHAC provided mental health programming in various settings, including schools, Family Resource Centers, and a clinic. CHAC offered prevention workshops, group therapy, and individual counseling services to youth and their families and operated from revenue secured through school contracts, philanthropic grants, FIRST 5 Santa Clara County, and sliding scale patient fees; and WHEREAS, CHAC established a training program with local clinical education partners such as Palo Alto University, Wright Institute, and Santa Clara University, serving as a practice center for Master’s, Doctorate, and Postdoctoral students in psychology; and WHEREAS, CHAC has been a vital resource for individuals and families facing various challenges since 1973; and

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ITEM 11B, Attachment 2
2 WHEREAS, changes in the behavioral health services sector related to funding and the cost of providing services prompted CHAC to undertake a Strategic Sustainability Planning Study (“Sustainability Study”) with the goal of finding a financially sustainable strategy to continue to make mental health services available locally; and
WHEREAS, the Sustainability Study revealed it was no longer financially feasible for CHAC to operate as it had been as a standalone entity and CHAC should collaborate with another entity to ensure the continued availability of necessary services to the community; and WHEREAS, CHAC recognized that other providers can serve the community and can also access MediCal insurance as a funding source for services to clients unable to pay for them in full; and WHEREAS, Pacific Clinics is one of California’s leading nonprofit providers of behavioral health services, including mental health and wellbeing, social support services, substance abuse treatment, housing assistance and wellness programs for children, youths, adults and families; and WHEREAS, Pacific Clinics already has well established procedures and mechanisms to access MediCal for payment of services; and
WHEREAS, CHAC has transferred its assets to Pacific Clinics to continue the provision of high quality and affordable mental health services and programs to the community with the approval of the CHAC Board on June 10, 2024 and ratification by the Pacific Clinics Board on June 25, 2024; and WHEREAS, CHAC ceased providing services as of July 1, 2024, with the exception of supervision of a training program which continued until mid-August; and WHEREAS, CHAC is required to continue to exist for the sole purpose of winding up its affairs with the governance of the JPA Board; and
WHEREAS, the Parties desire to dissolve CHAC by terminating this Amended Agreement once CHAC has fulfilled its obligations to wind up its affairs.

NOW, THEREFORE, the Parties agree to the following:

AGREEMENT
Section 1. Purpose. As CHAC has concluded the provision of mental health services in fulfillment of the original mission of CHAC, there is no need for CHAC to exist once it satisfies all of the obligations necessary to wind up the administrative affairs of CHAC. This Amended Agreement as set forth herein outlines the method and process for winding up and terminating CHAC.

Section 2. Parties to the Amended Agreement. The City of Los Altos, Town of Los Altos Hills, City of Mountain View, Los Altos School District, Mountain View-Whisman School District and Mountain View-Los Altos Union High School District, individually referred to as “Member” or “Party” and collectively as “Members” or “Parties” to this Amended Agreement, intend to and do contract with all other Members as Parties to this Amended Agreement pursuant to the Joint Exercise of Powers Act.

Section 3. Term. This Amended Agreement shall be effective upon the execution hereof by all Parties as attested by the signatures and dates of execution hereof. The Amended Agreement shall continue in effect until terminated as provided herein.

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ITEM 11B, Attachment 2
3 Section 4. Board of Directors. CHAC shall be governed by a Board of Directors consisting of one representative from each Member agency. Each Member’s Legislative Body, according to its own procedures, shall appoint a representative to serve as a Director and represent the Member on the Board of Directors. There is no requirement that the representative be a member of the Legislative Body.

Except as provided in paragraph 5.2, below, the Director shall serve at the pleasure of their respective Legislative Body.

4.1 A Director shall be removed from the Board of Directors upon the occurrence of any one of the following events: (1) CHAC receives written notice from the appointing Member of the removal and/or replacement of the Director; (2) the death or resignation of the Director; (3) CHAC receives written notice from the Member that the Director is no longer qualified as provided in the first paragraph of this Section 5.

4.2 If the Board of Directors determines by a majority vote of the entire Board that reasonable cause exists to remove a Director from the Board, it can remove that Director. The Member who appointed the removed Director may then appoint a new Director.

4.3 The powers and functions of the Board of Directors are as follows:

4.3.1 Except as otherwise provided in this Amended Agreement, the Board shall exercise all powers and conduct all business of CHAC, either directly or by delegation to other bodies or persons;

4.3.2 The Board may elect an Executive Committee, as provided in Section 6.

4.3.3 The Board shall be the policy setting body of CHAC;

4.3.4 The Board shall appoint or retain the services of necessary agents, consultants, or independent contractors for the purpose of exercising the powers set forth in Section 5;

4.3.5 The Board shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of CHAC. The Board shall adopt their budget no later than April 30th of each year.

4.3.6 The Board shall receive, review and act upon periodic reports and audits of the funds of CHAC, as required under Section 10 of this Amended Agreement;

4.3.7 The Board may adopt policies regarding personnel, conflicts of interest and other matters necessary or convenient for the efficient operation of CHAC;

4.3.8 The Board shall adopt a set of priorities and work plan for each fiscal year; and

4.3.9 Subject to the terms of this Amended Agreement, the Board shall have such other powers and duties as are reasonably necessary to wind up the affairs of CHAC in order to dissolve CHAC and terminate this Amended Agreement.

4.3.10 The Board shall have no power or authority to incur any obligation in excess of the amount appropriated to its use by funding sources. The debts, liabilities, and obligations of the Board and CHAC shall not become the debts, liabilities, and obligations of the Parties to this Amended Agreement unless expressly consented to by an individual Party or Parties, in which case such debts, liabilities, and obligations shall be imputed to that Party or Parties only.

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ITEM 11B, Attachment 2
4 4.3.11 The Board shall have no power or authority to assess the Parties to this Amended Agreement for any sum of money, property, service, or contribution of any kind whatsoever unless specifically approved by written consent of the Parties.

Section 5. Scope of Power. The Board shall have the power and authority to exercise any power common to the Parties hereto and to exercise any power set forth in California Government Code Section 6508, provided that the same are for the furtherance of the objectives of this Amended Agreement as contained herein and in the recitals set forth above, and to the extent permissible thereunder, is authorized to do all acts necessary for the exercise of these powers on behalf of its Members. These powers include, but are not limited to, the following, in CHAC’s own name:

5.1 To make and enter into contracts;

5.2 To incur debts, liabilities, and obligations and to encumber personal property;

5.3 To acquire, hold, or dispose of personal property, contributions, funds, services, and other forms of assistance from persons, firms, corporations, and government entities;

5.4 To sue and be sued in its own name, and to settle any claim against it;

5.5 To receive and use contributions and advances from Members, if any, as provided in Government Code Section 6504, as amended including contributions or advances of personnel and equipment;

5.6 To retain the services of agents, contractors, and consultants;

5.7 To receive, collect, and disburse monies;

5.8 To contract for services from Members, including in-kind services;

5.9 Subject to this Amended Agreement or the Bylaws of CHAC, and only as authorized by the Joint Exercise of Powers Act, to exercise other reasonable and necessary powers in furtherance or support of any purpose of CHAC.

In the absence of its consent, no Party to this Amended Agreement, appointing power, or members of the Board shall be bound to provide any sum of money, property, or service of any kind to CHAC. The Board shall have no power or authority to bind any Parties to this Amended Agreement to any debt, liability, or obligation in the absence of express written authorization from the Party to be bound.

Section 6. Officers and Committees.

6.1 Executive Committee. The Board shall elect a chairperson, vice-chairperson and secretary/treasurer from its Directors. These three officers shall serve as the Executive Committee of the Board so long as the Board consists of six Members.

6.2 The Directors of the Board shall serve without compensation.

6.3 From time to time, the Board may establish or abolish one or more advisory committees to perform such functions as the Board may determine.

Section 7. Meetings of the Board of Directors. The Board of Directors shall hold regular meetings twice a year and may hold special meetings as it may determine to be necessary. The date, hour and place for each such regular meeting shall be fixed annually by resolution of the Board. Each meeting of

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ITEM 11B, Attachment 2
5 the Board of Directors, including without limitation, regular, adjourned regular and special meetings shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq., as amended.

CHAC shall require the Secretary/Treasurer or designee to take and maintain minutes of all regular, adjourned regular and special meetings. As soon as practicable after each meeting, the Secretary/Treasurer or designee shall forward to each Board Director, a copy of the minutes of the meeting.

Section 8. Quorum and Voting. The presence of a majority of the Board of Directors shall be required in order to constitute a quorum necessary for the transaction of business of the Board. No action of the Board shall be valid unless a majority of the Board concur therein by their votes. However, less than a quorum may adjourn the meeting to a future date. Each Director shall have one vote.

Section 9. Responsibilities for Funds and Property. The Secretary/Treasurer, or his or her designee, shall have the custody of and disburse CHAC’s funds. The Secretary/Treasurer may delegate disbursements to persons as may be authorized by the Board to perform them.

The Secretary/Treasurer or designee shall perform all functions then required to be performed by Treasurer under the Joint Exercise of Powers Act. The Secretary/Treasurer shall review the financial statements and the annual audit of CHAC.

Pursuant to Government Code Section 6505.1, as amended, the Secretary/Treasurer, and other persons as the Board may designate, shall have charge of, handle, and have access to the property of CHAC. CHAC shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in a form specified by the Board of Directors, covering any officers or agents of CHAC who are authorized to hold or disburse funds of CHAC and any officers or agents who are authorized to have charge of, handle and have access to property of CHAC.

Section 10. Accounts and Records.

10.1 CHAC shall adopt an annual operating budget.

10.2 The Secretary/Treasurer of CHAC shall establish and maintain funds and accounts as may be required by good accounting practices and by the Board. Books and records of CHAC shall be open to and made available for inspection at all reasonable times upon request by authorized representatives of the Members.

10.3 CHAC shall adhere to the standard of strict accountability for funds and report all receipts and disbursements as set forth in the Joint Exercise of Powers Act.

10.4 CHAC shall either make or contract with a Certified Public Accountant or public accountant to make an annual Fiscal Year audit of all accounts and records of CHAC, conforming in all respects with the requirements of the Joint Exercise of Powers Act. A report of the audit shall be filed as a public record and be provided to each of the Members, and with the County Auditor of the County of Santa Clara. Costs of the audit shall be considered a general expense of CHAC. Any costs of the audit shall be borne by CHAC and shall be a charge against any unencumbered funds of CHAC available for this purpose.

10.5 Auditor’s Report. The Auditor, within one hundred and twenty (120) days after the close of each Fiscal Year, shall give a complete written report of all financial activities for the prior Fiscal Year to the Board.

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ITEM 11B, Attachment 2
6 Section 11. Member Responsibilities. Each Member shall have the following responsibilities:

11.1 To appoint its Director to, or remove its Director, from the Board, as set forth in Section 4.

11.2 To consider proposed amendments to this Amended Agreement as set forth in Section 20:

Section 12. Removal. The Board may, by a majority vote of the entire Board, remove a Member based on a Member's breach of any material term of this Amended Agreement, and the failure to cure that breach within sixty (60) days written notice. A terminated Member shall remain liable for any obligation under this Amended Agreement as described above.

Section 13. Obligations of CHAC. The debts, liabilities, and obligations of CHAC shall not be the debts, liabilities, and obligations of the Members. Nothing in this Amended Agreement shall be interpreted to limit the applicability of the provisions of Government Code Section 895.6.

Section 14. Dissolution of CHAC and Distribution of Assets. a. Termination. This Amended Agreement may not be terminated until all outstanding debts, liabilities, and obligations of CHAC have been paid in full or agreement(s) have been made for payment in full, as determined by the Board. Once the Board determines that CHAC has satisfied its outstanding debts, liabilities, and obligations, the Board shall notify each of the Members and request written consent to dissolve CHAC and terminate this Amended Agreement. This Amended Agreement may be terminated and CHAC dissolved when two-thirds of the Members provide written consent to the Board to terminate this Amended Agreement and dissolve CHAC.
b. Distribution of Assets. In accordance with Government Code Section 6512, upon termination of this Amended Agreement and dissolution of CHAC, any surplus money on hand shall be returned to the Members in proportion to the contributions made by them. Contributions include all the funds provided by the Members to CHAC since 2012.

Section 15. Indemnification and Liability of Board of Directors, Officers, and Committee Members.

15. 1 The Directors of the Board, Officers, and Committee members of CHAC shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Amended Agreement. They shall not be individually liable for any mistake of judgment, or any other action made, taken, or omitted by them in good faith, nor for any act or omission by any agent, consultant or independent contractor selected with reasonable care, nor for loss incurred, resulting from any action made, taken, or omitted by them in good faith and with reasonable care through investment of CHAC funds, or failure to invest.

15.2 No Director, Officer, or Committee member shall be responsible for any act or omission of any other Director, Officer, or Committee member. Unless otherwise required by law, no Director, Officer, or Committee member shall be required to give a bond or other security to guarantee the faithful performance of his or her duties pursuant to this Amended Agreement.

15.3 The funds of CHAC shall be used to defend, indemnify, and hold harmless CHAC for any Director, Officer, or Committee Member, for their actions taken within the scope of CHAC.

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ITEM 11B, Attachment 2
7 Nothing herein shall limit the right of CHAC to purchase insurance to provide coverage for these types of losses.

15.4 These indemnification and defense obligations shall survive the termination of the Amended Agreement as to any acts or omissions occurring before such termination.

Section 16. Indemnification of Members. To the fullest extent allowed by law, CHAC shall defend, indemnify, and save harmless the Members and their governing bodies, officers, agents and employees from all claims, losses, damages, costs, injury, and liability of every kind, nature, and description directly or indirectly arising from the performance of any of the activities of CHAC or the activities undertaken pursuant to this Amended Agreement.

Section 17. Bylaws. The Board shall adopt Bylaws consistent with this Amended Agreement which shall provide for the administration and management of CHAC. The provisions of the Bylaws, as modified from time to time, shall establish the operating procedures and standards for CHAC.

Section 18. Notices. CHAC shall address notices, billings, and other communications to a Member as directed by that Member. Each Member shall provide CHAC with the email and physical address to which communications are to be sent. Members shall address notices and other communications to CHAC, at the office address of CHAC, or the email address of CHAC as directed by the Member and as set forth in the Bylaws. The Board, by resolution, shall designate a specific location at which it will receive notices, correspondence, and other communications and shall designate one of its members or its secretary as an officer for the purpose of receiving such service on behalf of CHAC.

Section 19. Codes. CHAC shall comply with all requirements of the Fair Political Practices Commission as required by law or regulation.

Section 20. Amendment. This Amended Agreement may be amended at any time by the unanimous approval of all parties hereto.

Section 21. Severability. Should any portion, term, condition, or provision of this Amended Agreement be decided by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or to be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions, and provisions shall not be affected thereby.

Section 22. Prohibition Against Assignment. No Member may assign any right, claim, or interest it may have under this Amended Agreement, and no creditor, assignee or third-party beneficiary of any Member shall have any right, claim, or title to any part, share, interest, fund, or asset of CHAC. This Amended Agreement shall be binding upon and shall inure to the benefit of successors of the Members.

This Amended Agreement is intended solely for the benefit of CHAC and its Members. No third party shall be deemed a beneficiary of this Amended Agreement or have any rights against CHAC or its Members.

Section 23. Liberal Construction. The provisions of this Amended Agreement shall be liberally construed as necessary or reasonably convenient to achieve the purposes of CHAC.

Section 24. Non-Waiver. No waiver of the breach or default of any of the covenants, agreements, restrictions, or conditions of this Amended Agreement by any Member shall be construed to be a waiver of any succeeding breach of the same or other covenants, restrictions, or conditions of this Amended Agreement. No delay or omission of exercising any right, power, or remedy in the event of a breach or

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ITEM 11B, Attachment 2
8 default shall be construed as a waiver or a variation of any of the terms of this Amended Agreement or any applicable agreement.

Section 25. Remedies for Breach. If any Member shall default on any obligation contained in this Amended Agreement, the default shall not excuse any other Member from fulfilling its respective obligations under this Amended Agreement. Any Member shall be entitled to pursue all legal and equitable remedies against another Member in response to any alleged default under this Amended Agreement. Any and all of the remedies provided to the Members, hereunder or by law now or hereafter enacted, are cumulative and the exercise of one right or remedy shall not impair the Members to any other remedy.

Section 26. Section Headings. All Section headings are for reference only and are not intended to define or limit the scope of any provision of this Amended Agreement.

Section 27. Insurance. If available, CHAC shall obtain insurance for all Members, appointed Directors, Officers, and Committee members, including, but not limited to, Directors and Officers liability insurance and general liability insurance containing policy limits in such amounts as the Board of Directors shall deem will be necessary to adequately insure against the risks of liability that may be incurred by CHAC. Insurance under this provision may include an insurance pool program.

Section 28. Counterparts. This Amended Agreement may be executed in parts or counterparts, each part or counterpart being an exact duplicate of all other parts or counterparts, and all parts or counterparts shall be considered as constituting one complete original and may be attached together when executed by the Members hereto. Facsimile and electronic signatures shall be binding.

Section 29. Agreement Complete. This Amended Agreement constitutes the full and complete agreement of the Parties and supersedes any prior written agreement between the Members on the same topic.

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ITEM 11B, Attachment 2
9 City of Mountain View
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Los Altos School District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Mountain View-Whisman School
District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Mountain View-Los Altos Union
High School District
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
City of Los Altos
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________
Town of Los Altos Hills
By: ____________________
Name: __________________
Title: ___________________
Date: ___________________

Page 669 of 718 ends

JOINT POWERS AGREEMENT
For the Operation of
CHAC
(Community Health Awareness Council)
THIS AGREEMENT is entered into pursuant to statutory provisions of the State of California, namely, Title 1, Division 7, Chapter 5, Article 1, Government Code, and provides for the joint exercise of powers among the following parties:

Los Altos, City of
Los Altos Hills, Town of
Mountain View, City of
Los Altos School District
Mountain View-Whisman School District
Mountain View-Los Altos High School District
and such other parties as may be eligible and who apply for participation in this Agreement as is provided hereinafter.

WITNESSETH:

WHEREAS, it is to the mutual benefit of the parties hereto and in the best public interest that said parties join together to establish an agency to accomplish the purposes hereinafter set forth; and
WHEREAS, the parties hereto find and determine that there is a serious problem among the youth and other members of the community concerning health abuse; and WHEREAS, health abuse poses one of the most serious social and moral problems confronting society; and
WHEREAS, health abuse often results in anti-social behavior, in criminal activities, alienation of families, and degradation of the person; and JPA revised and approved spring 2014 by JPA representatives to CHAC Board of Directors. See revisions and approval signatures following the end of this document.

ITEM 11B, Attachment 3

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JPA CONTRIBUTIONS
FY 2000 - 2001 through 2015 - 2016 Requested
Year 2000-2001 2001-02 2002-03 2012-13 2013-14 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023

JPA AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT CitiesLos Altos $26,550 $26,000 $26,780 $32,551 $33,365 $34,032 $35,053 $36,806 $40,486 $42,000 $44,000 $49,000 $49,000 $56,800Los Altos Add'l Covid Funding $20,000 $75,000 Los Altos Hills $8,131 $8,618 $8,877 $9,500 $6,400 $5,400 $5,562 $10,000 $10,000 $10,000 $10,500 $11,550 $30,000 $34,200LAH Covid Funding $5,000One-time Funding $90,000Mountain View $59,403 $62,967 $62,967 $89,332 $92,032 $92,032 $94,793 $94,793 $104,273 $104,273 $109,500 $121,000 $121,000 $138,000Add'l Covid funding $75,000One-time Funding $100,000JPA Cities (w/o Covid & One-time Funding) $94,084 $97,585 $98,624 $131,383 $131,797 $131,464 $135,408 $141,599 $154,759 $156,273 $164,000 $181,550 $200,000 $229,000 JPA Covid & One-time Funding $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,000 $75,000 $265,000School Districts INCLUDING SERVICE CONTRACTSMVWSD $42,069 $44,593 $44,593 $64,483 $66,095 $67,681 $69,711 $188,103 $431,100 $447,300 $360,000 $360,000 $396,000 $624,054 MVLAUHSD $28,376 $30,079 $30,981 $44,800 $45,920 $47,232 $48,649 $108,075 $119,000 $172,000 $188,300 $292,000 $434,000 $506,637 Supplemental Service $114,092 $151,864 $194,000 $232,000 $0LASD $26,975 $28,594 $24,000 $45,000 $46,125 $47,509 $49,934 $159,216 $209,000 $160,000 $175,000 $175,000 $225,000 $422,123Supplemental Service $84,000 $88,000 $88,000 $88,000One-time Funding $180,000JPA School Districts (w/o Supplemental Service & One-time Funding) $97,420 $103,266 $99,574 $154,283 $158,140 $162,422 $168,294 $455,394 $759,100 $779,300 $723,300 $827,000 $1,235,000 $1,552,814School Supplemental Service & One-time Funding $114,092 $235,864 $282,000 $320,000 $268,000Total JPAs Cities & Districts (w/o service contracts & One-time Funding) $191,504 $200,851 $198,198 $285,666 $289,936 $293,886 $303,702 $596,993 $913,859 $935,573 $887,300 $1,008,550 $1,435,000 $1,781,814

ACTUALS
11/7/2024
ITEM 11B, Attachment 4

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ITEM 11C
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: AMENDMENT TO THE RESOLUTION ESTABLISHING STANDING

COMMITTEES AND ADOPTING GENERAL AND SPECIAL RULES

PERTAINING THERETO TO UPDATE THE EMERGENCY

PREPAREDNESS AND RESPONSE COMMITTEE CHARTER
FROM: Cody Einfalt, Assistant to the City Manager CE
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council should:

Adopt the amended resolution to “Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto” (Standing Committee Resolution) and allowing residents of the unincorporated area within the Los Altos Hills County Fire District boundary to be appointed by the City Council as full voting members of the EPRC.

BACKGROUND:

At the May 25, 2022, special City Council meeting, the City Council created the Emergency Preparedness and Response Committee (EPRC). The committee had their first meeting in July 2022 and have been regularly meeting every month.

DISCUSSION:

The EPRC’s charter approved by the City Council currently is as follows:

I. Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council.

II. Provide guidance and support to the emergency volunteer programs and community outreach
Currently only residents of the Town can be appointed as full-voting members of the Committee; however, citizens that live outside of the Town boundaries can attend the public meetings and hold Associate level standing in the proceedings. Associate members cannot vote and do not count to the quorum of the members meeting.

Often times the programs and policies that are discussed at EPRC meetings involve residents of the County’s unincorporated area and residents of the Los Altos Hills County Fire District that are not within the Town boundaries. For these reasons, the Council can consider expanding membership of the EPRC to allow for Council appointments of non-residents to the Committee.

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Staff Report to City Council Page 2
Standing Committee Resolution
November 21, 2024
At the November 5, 2024 regular meeting of the EPRC, the Committee voted unanimous to recommend approval by the City Council to allow residents of the unincorporated area within the LAHCFD boundary to become full, voting members of the EPRC.

Attachment 1 is an update to the Standing Committee Resolution to allow for this change.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORKPLAN:

Updating the Standing Committee Resolution to allow for non-residents to be appointed to the EPRC is not identified on the Workplan, but rather falls within the day-to-day activities of Town staff.

FISCAL IMPACT:

There is no fiscal impact in updating the Standing Committee Resolution ATTACHMENTS:

1. Proposed Resolution of the Town of Los Altos Hills Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto

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Resolution 90-22 Page 1
ITEM 11C, Attachment 1
RESOLUTION XX -24

RESOLUTION OF THE TOWN OF LOS ALTOS HILLS

ESTABLISHING STANDING COMMITTEES AND

ADOPTING GENERAL AND SPECIAL RULES PERTAINING THERETO
WHEREAS, the City Council of the Town of Los Altos Hills wishes to establish standing volunteer committees to assist the Council with various issues; NOW, THEREFORE, the City Council of the Town does RESOLVE that the following standing committees are established, and the following general and special rules pertaining to standing volunteer committees are hereby adopted:

Section 1. Committees Established. The following are hereby constituted as the regular Standing Committees of the Town:
a) Community Relations Committee
b) Emergency Preparedness and Response Committee
c) Environmental Design and Protection Committee
d) Finance and Investment Committee
e) Parks and Recreation Committee
f) Pathways Committee
g) Open Space Committee
h) Environmental Initiatives Committee
i) History Committee
j) Public Art Committee
k) Technology Committee
Section 2. General Powers and Duties
a) Each of the Standing Committees shall have the general power and duty to render advice and make recommendations to the City Council, Planning Commission, or the City Manager and other Town bodies designated by the City Council on all aspects of its particular sphere of interest. b) Each Standing Committee shall make regular oral reports to the Council, in addition to any specific reports and recommendations requested by the City Council or deemed necessary by a majority of the members of the Standing Committee.
c) Each Standing Committee shall meet with the City Council, once a year at the Council's request, to discuss and report on its goals, projects, accomplishments, and concerns.
d) Each Standing Committee shall study its own structure, specific charges and direction, and recommend any changes, if needed, to the City Council. e) The City Council shall advise Standing Committees of any evaluation made of the Standing Committee's actions and direction, and any proposed action to amend the Standing Committees charges.

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Resolution 90-22 Page 2
ITEM 11C, Attachment 1
f) Each Standing Committee is encouraged to send a representative to City Council and Planning Commission meetings whenever possible.

Section 3. Appointment of Committees. The following general rules shall be applicable to the qualifications of members and associate members of Standing Committees, and their appointment and removal;
a) The members of each Standing Committee shall be appointed with the approval of a majority of the City Council.
b) Each Committee member shall:
i) be a resident of the Town at the time of their appointment and for so long as they serve except as otherwise set forth herein related to the Emergency Preparedness and Response Committee.
ii) serve at the pleasure of the Council, without compensation or payment of mileage, for a term of four {4} years. In the case of the Councilmembers serving on a Standing Committee as voting members, their terms shall not exceed their terms of elected office.

Upon leaving elected office the City Council shall appoint other members of Council to those committees with Councilmember participating as voting members.
iii) be eligible for reappointment upon application to the City Council, but the City Council shall encourage new applicants in order to promote widespread community involvement. To achieve this, the City Council will generally not appoint an applicant who has served for two {2} consecutive terms as a member of that Committee, within a period of two {2} years from the expiration of their most recent term. These term limits do not constrain a resident from being appointed as an associate member of that Committee, nor from applying for appointment to any other Town Committee.

A Committee member's record of attendance at the Committee's meetings may be a factor in determining whether that member should be reappointed to the Committee.

Notwithstanding the foregoing, the City Council retains the ability to appoint anyone that it may select by majority vote for membership on a Town Committee.
iv) not serve as a member (as distinguished from an associate member) on more than one of the following committees concurrently:

Pathways Committee; Open Space Committee; and Environmental Design and Protection Committee. Individual committee members currently serving as members on more than one of these committees are grandfathered in and may continue to

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Resolution 90-22 Page 3
ITEM 11C, Attachment 1
serve on more than one of these committees until their respective term ends on one of these committees.
v) be considered to have resigned in the event of three consecutive absences from the meetings of their Committee, unless the Chairperson of the Committee shall have excused the member's absence and informed the other Committee members of the exception at the third consecutive meeting missed.
c) The associate members of each Standing Committee shall be appointed by a majority vote of their respective committees. Each Associate Committee member shall:
i) serve at the pleasure of the Committee without compensation or payment of mileage for a term not to exceed four {4} years. ii) have non-voting membership status.
iii) be of assistance to their respective committees with their charges and duties on an as-needed basis. Residency and regular meeting attendance is not required.
iv) be unlimited in number based on the needs of each committee. v) the appointment of associate members of the Environmental Design and Protection Committee, Pathways Committee, and Open Space Committee shall be subject to the approval of the City Council.

Notwithstanding the foregoing, if the duties of the associate members of those committees do not include site visits, City Council approval shall not be required.
d) Notification of resignations or terminations of committee members shall be submitted to the City Council in writing. Notification of appointments and resignations of associate members shall be submitted to the City Clerk in writing. Vacancies in the membership of any Standing Committee with the exception of the Councilmembers serving as voting members on any Standing Committee shall be filled in the following manner:
i) The City Clerk shall post in three {3} public places in the Town a notice of the fact that a vacancy has occurred and that the applications will be received prior to a date stated in the notice. ii) All persons interested in serving shall submit to the City Clerk a written request for appointment containing such information on their background and qualifications as they deem appropriate. The City Clerk shall notify all applicants of the Council meeting at which their application shall be considered.
iii) The City Council shall, during a public meeting, appoint Standing Committee members by selecting appointees from a roster of persons offered by individual Council members and applications

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Resolution 90-22 Page 4
ITEM 11C, Attachment 1
from candidates. The City Council shall endeavor to appoint the best qualified persons.
e) One member of the City Council shall be designated by the Mayor as a liaison for each Standing Committee with the exception of the Finance and Investment Committee which shall include two council liaison members (Mayor/Vice-Mayor). The designated Council liaison(s) may attend meetings of the Standing Committee to which he or she is assigned, and shall try to do so at least quarterly, but shall not vote. The Council liaison shall contact each member of the Standing Committee to which he or she has been assigned at least once annually to determine any problems which may exist and to receive information for use in Council evaluations of Standing Committee actions and direction.

Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee:
a) Each Standing Committee shall establish a time and place for its regular meetings. Once the Standing Committee has established a time and place for its regular meetings, the Standing Committee shall request the City Council to approve the time and place of the regular meeting. The City Clerk shall cause notice of the schedule of regular meetings to be posted on the bulletin board at Town Hall. The agenda shall be set by the Chairperson, but upon the request of any Standing Committee member an item shall be placed on the agenda. Agendas of meetings shall be posted in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950), as hereafter amended. No Standing Committee meeting shall be considered to have been held unless notice of the time and date of the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter amended, and unless a quorum shall have been present. Special meetings of a Standing Committee may only be called by the Standing Committee Chairperson, Mayor or City Manager and must be called in accordance with the Ralph M. Brown Act. b) The quorum is a majority of the currently appointed membership. c) A committee may be required to participate in property site visits. Site visits must be performed by only current committee members and are permissible as long as any group of committee members does not contain a quorum of current members. In the event a site visit is necessary, a Standing Committee chair shall inform Town staff at least one week in advance of any visit. Town staff shall send the homeowner(s) a courtesy postcard notifying them that a site visit will be taking place within a defined time period. The postcard shall be sent a minimum of 72 hours in advance of any visit.
d) At its first regular meeting in July of each year, each Standing Committee shall elect, by a simple majority of the members present, from its

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Resolution 90-22 Page 5
ITEM 11C, Attachment 1
membership a Chairperson, Vice Chairperson, Secretary, and such other officers as the Standing Committee deems advisable, who shall not serve for more than two {2} consecutive one {1} year terms. If at the time of the election, it is determined that there are no viable nominations for the slate of officers including the Chairperson, the Committee may request an exemption of the general rule pertaining to the term(s) for the Officers/Chairperson from the City Council. At the July meeting, any subcommittees deemed advisable by the Standing Committee for specific activities within the purview of the Standing Committee shall be appointed by the members. At any other meeting an officer may be replaced. However, at any meeting other than the first regular meeting in July, a vote of the majority of the Standing Committee is necessary to replace or elect an officer.
e) All committee leadership (chairperson and vice-chairperson) shall attend annual training before taking their seats as chair or vice-chair, or as soon after appointment as possible, to insure they are well versed in managing meetings in an effective, fair, open, and transparent manner in compliance with the Brown Act and Rosenberg's Rules of Order. Once the training has been completed, the Chair and Vice-Chair are not required to repeat the training annually. The Chair will also be responsible for: addressing compliance to these principles both before and after the meeting; assuring all agenda items describe the topic sufficiently to promote proper discussion; making reasonable efforts to ensure that project applicants and residents are given a reasonable opportunity to present and respond to questions raised during the meeting; assuring the committee does not react or respond to comments on topics that have not been agendized; and assuring that items raised by speakers during presentations from the floor that are not on the agenda are discussed to seek clarification only or to provide public information about prior relevant actions of the committee or the Town.
f) The duties of the Chairperson shall be consistent with those of a presiding officer as they pertain to the conduct of the Committee meetings and adherence to the general powers and duties, organization of Standing Committees, Committee charges and duties and procedures as set forth in this resolution.
g) The Chairperson shall be responsible for monitoring the attendance of committee members and shall meet with any committee member who the Chairperson believes is negatively impacting the operation of the Standing Committee due to absences from committee meetings to discuss a plan to eliminate future absences. If following the meeting, the Chairperson does not believe the committee member will be able to attend the future meetings and will therefore continue to negatively impact the operation of the Standing Committee, the Chairperson may recommend that the City Council either remove the person from the Standing Committee or recommend that the Standing Committee vote to convert the person to Associate membership status on the Committee

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Resolution 90-22 Page 6
ITEM 11C, Attachment 1
h) Each Standing Committee shall keep minutes of its meetings, which shall include its determinations, recommendations, attendance of members and an indication of who prepared the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the City Council liaison to the particular committee, shall determine which items need to be agendized for a City Council meeting. The minutes shall also be public records.

Section 5. Code of Conduct for all Committee Members:
a) Appointees on Committees are volunteers who desire to provide their time, service, and expertise to the Town.
b) Appointment to any Los Altos Hills Town Committee or Commission is contingent upon each prospective appointee's acceptance of this Code of Conduct.
c) Appointees agree that their service is intended for the greater benefit of the Town and not for any private, commercial, or personal interest. d) Appointees will agree to:

Abide by the laws of the Federal, State or County and the Town's regulations and ordinances and to follow the direction oflegal authorities.

Accept and follow Town Council defined charters, objectives, and requirements and to provide their service, advice, and recommendations to the Council and, if approved by the Council, to others.

Not disclose confidential information that they may discover during their service unless legally authorized to do so.
i) Also, such confidential information shall not be used to advance the personal, financial, or private interests of themselves or others.

Recuse themselves if or when a situation arises in which a member could be perceived to have a conflict of interest.

All discussions, decisions and votes must be made in public and shall follow the provisions of the Ralph M. Brown Open Meeting Act.

Appointees shall also complete bi-annual Ethics and Brown Act training.

Keep official discussions within the body's charter.

Consider issues that come before the body by using an objective, responsible and equitable process.

Treat all persons in a courteous, dignified, and professional manner. i) Confront Ideas and Issues- but not People.
ii) A Personal attack, in any form, by an appointee to any other person(s) is unacceptable behavior.

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Resolution 90-22 Page 7
ITEM 11C, Attachment 1
Use Town bestowed titles or positions only when conducting Town business, for information purposes or to qualify their background and expertise and not for personal gain or to promote ideas that their committee have not approved.

Reject any form of gifts or compensation from any entity or person for their service except when authorized by the Town Council.

Respect and follow established channels of communication with Town staff.

Use Town equipment, supplies, personnel, or facilities for approved Town activities only.
i) Care should be exercised when requesting Town staff services.

Satisfy all participation requirements that the Town or the body may impose upon its members.
i) Respect others by being on time and properly prepared to conduct the body's business.

Section 6. Special Powers and Duties. Each Standing Committee shall be empowered and obligated as follows:
a) Community Relations Committee.
i) The membership of this Committee shall consist of a maximum of seven (7) members appointed whenever feasible from different geographical areas of the Town.
ii) The charges to and duties of this Committee shall be:
to encourage communication and participation between residents and Town government, and study and identify means of assuring continued cooperation among different groups;
Conduct a coordinated program for welcoming new residents to the Town that may include mailing welcome and information packets, personal visitations, telephone calls, and/or invitations to a dedicated welcoming event or special recognition at any regular event(s);
Coordinate and sponsor regular Town events including an annual Town Picnic and other special events as the Committee may recommend.

Inform Los Altos Hills residents of community activities through written communication, articles and/or reports in "Our Town," and/or other appropriate methods such as information tables at events.
to assist other Committees, in implementation of special projects; to actively seek interested volunteers to serve on Town

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Resolution 90-22 Page 8
ITEM 11C, Attachment 1
committees and commissions.
b) Emergency Preparedness and Response Committee
i) The membership of this Committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. The EPRC may include Town residents and residents from the unincorporated area within the Los Altos Hills County Fire District (LAHCFD) boundary adjacent to the Town municipal boundary.
ii) The charges to and duties of this Committee shall be:

Advise the Town on its emergency mitigation, preparedness, response, and recovery programs, goals, policies, plans, protocols, and priorities related to emergencies, and make recommendations to Staff and City Council.

Provide guidance and support to the emergency volunteer programs and community outreach programs on their operations, planning, protocols, and procedures. c) Environmental Design and Protection Committee.
i) The membership of this committee shall consist of a minimum of five {5} members and a maximum of eight {8} members including, whenever feasible, professionals in the fields of landscape design and construction, environmental science, and pollution control. ii) The charges to and duties of this Committee shall be:
to work for the beautification of the Town and the protection of its resources;
to assist staff in implementation of the Town landscape policy through recommendations at subdivision, site development, Planning Commission and City Council meetings, and through review and inspection of required plantings;
to study and make recommendations relating to landscaping and protection of public property, such as park lands, and treatment of riparian habitat and open space within the Town;
to identify nuisance problems and sources of pollution and recommend actions for abatement; and
to prepare educational materials for residents outlining Town , ordinances and enforcement with regard to landscape design and protection of the environment.

When requested to make recommendations to staff on proposed new development including new homes, remodels, secondary dwellings, and auxiliary structures as to impact on site specific and the surrounding neighboring sites reviewed by the Site
Development Plans and Field visits. Such impacts would include topography, vegetation, drainage, lighting, skylights, riparian habitat, and conservation easements.

To attend all Fast Track/Site Development meetings to support

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Resolution 90-22 Page 9
ITEM 11C, Attachment 1
committee and staff recommendations.
d) Finance and Investment Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members. The Mayor and ViceMayor shall serve as non-voting Council liaisons. Members shall meet at least one of the following qualifications: {1} five years accounting and financial experience in a public corporation, municipal government or privately held business; {2} financial officer of a public corporation with five years' experience; {3} investment officer of a F.D.I.C. member institution with five years' experience; {4} money manager who specializes in corporate or government agency issues with a minimum of five years' experience; or {5} five years' experience in investment banking, venture capital and/or general management.
ii) The charges to and duties of this Committee shall be:
to serve as an advisory body to the City Council on financial and investment matters and operations related thereto;
to review five-year capital budgets and revenue projections and make recommendations to the City Council;
to review the annual budget and make recommendations to the City Council;
to review the annual audit and make recommendations to the City Council;
to advise the Council on change and selection of auditors; to study all fiscal issues and recommend possible improvements and economies;
to develop and recommend an investment Policy that protects to monitor investment performance and recommend changes as appropriate. All such recommendations shall be approved by the City Council. The City Manager shall execute any approved investment decisions.
to monitor pension and OPEB obligations and recommend appropriate mitigation and reserve policies.
e) Parks and Recreation Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of ten {10} members, including whenever feasible, residents who are parents of young children.
ii) The charges to and duties of this Committee shall be:
to serve as an advisory body to the Council on matters related to year round recreational programs and activities, including, but not limited to, recreational programs and activities to serve children and adults; and to develop new recreational programs and activities and study all recreational facilities available within the Town and make

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Resolution 90-22 Page 10
ITEM 11C, Attachment 1
recommendations regarding their status, consistent with the General Plan. f) Pathways Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
ii) The charges to and duties of this Committee shall be:
to work for the preservation and enhancement of the pathways within the Town for the use and enjoyment of all residents;
to review and recommend changes to the Master Path Plan and the Bicycle Plan of the Town;
to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding pathway easements; to meet regularly with the City Manager or the Manager's designee to render advice on pathway activities, priorities, and necessary maintenance; to communicate to residents the concepts and locations of paths and trails within the Town as approved by the City Council;
to study and recommend ordinances and resolutions relating to acquisition, construction, maintenance and use of public trails and pathways; to communicate Town policies and procedures regarding pathways if advised to do so by the City Council; and
to make recommendations to the City Council regarding both the maintenance and capital improvements budgets with regard to pathways. g) Open Space Committee.
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members.
ii) The charges to and duties of this Committee shall be:
to advise and assist the City Council, Planning Commission, and staff in implementing the policies and goals of the General Plan, specifically with respect to acquisition and maintenance, and protection of voluntary conservation, open space easements and open space;
to make recommendations at subdivision, site development, Planning Commission and City Council meetings regarding the acquisition, maintenance and protection of conservation easements, open space easements and open space;
to advise and assist the work for the preservation, restoration and enhancement of the environment and natural resources within the Town; to study and recommend ordinances and resolutions relating to acquisition, restoration, maintenance and use of conservation easements,

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Resolution 90-22 Page II
ITEM 11C, Attachment 1
open space easements and open space within the Town;
to communicate Town policies and procedures regarding conservation easements, open space easements, and open space following standard Town communication policies;
to provide educational material and informational forums and programs to the public regarding natural resources (e.g., wildlife, creeks, native plants, and wildlife habitat) following standard Town communication policies; and
to develop relationships with other Town committees, neighboring municipalities, and regional entities to collaborate on environmental issues following standard Town communication policies.
h) Environmental Initiatives Committee
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of eleven {11} members.
ii) The charges to and duties of this Committee shall be:
to assist the Town in the development of and refinement of the Council's Environmental Strategic Goals for Town-owned property;
to recommend a set of initiatives that would lead to the progress and achievement of these goals; and
to review other environmental initiatives to be proposed to the City Council, subject to the appropriate hearings, that would affect other aspects of Town policy including residential development and Town infrastructure. i) History Committee
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of nine {9} members. The mission of the Historical Committee shall be the preservation of the Los Altos Hills heritage.
ii) The charges to and duties of this Committee shall be:
to implement policies that preserve the historic and cultural fabric of the Town;
to protect the historic and cultural resources from inappropriate destruction; to preserve community input into the policy-making process; to research and document best practices and model preservation policies; to organize and make available to the public the historic artifacts that have been preserved and to continue to collect historic artifacts for future generations.

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Resolution XX-24 Page 12
ITEM 11C, Attachment 1
iii) Nothing in the aforementioned charges and duties shall be interpreted as authorizing the mandatory historic preservation of private residences or require property owners to submit their pending site development plans before the Committee.
j) Public Art Committee
i) The membership of this Committee shall consist of a minimum of five {5} and a maximum of nine {9} members appointed whenever feasible from different geographical areas of the Town.
ii) The charges to and duties of this Committee shall be (in order):

Work with art consultants and/or others to find or create appropriate art for display.

Propose appropriate sites for the recommended art.

Identify any funds that may be required to acquire recommended works of art.

Then present applications for new art work(s), including siting recommendations, to the Council for approval. If approved, the Town shall, with the Committee's support, acquire the proposed art work(s).

Work with the artist or consultant, Town and donor regarding installation, security, and lighting.

Be available for problem solving of maintenance and other issues.

Maintain a public resource for all installed and displayed works of art (including artist statements, description of the art, donor information, etc.).

Note: The Town is the only entity that can accept a donation of funds or any other item(s). The Public Art Committee cannot accept donations intended for Town usage (See Section 6(b)).
iii) The committee shall meet as necessary when called by the Chairperson. k) Technology Committee
i) The membership of this Committee shall consist of a minimum of five {5} members and a maximum of seven {7} members.
ii) The charges to and duties of this Committee shall be:

Advise the Council and staff on policies, initiatives, and practices related to innovation and technology that could enhance services to the public and increase efficiencies
Assist staff in evaluating emerging trends and technologies, and make recommendations for implementing new systems and improving existing services
Provide policy guidance on the implementation of "Smart City" policies

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Resolution XX-24 Page 13
ITEM 11C, Attachment 1
focusing on areas such as cyber security, promoting digital inclusion, improving mobility, enhancing public safety, and developing communication tools
Assist with following legislative developments, funding opportunities, and evaluating agreements and proposals
Section 7. Procedures.
a) Committees are cautioned to limit expenditures from the personal funds of the members without prior approval by the Town.
b) Committees may not enter into contracts or agreements on behalf of the Town.
c) Any correspondence involving the use of Town letterhead must first be approved by the City Council before distribution. Any outside correspondence (excluding intra-town memos) should be submitted in draft to the City Clerk.
d) All press releases and announcements relating to the Town or Townsponsored events are to be pre-approved by the City Council. Sufficient time should be allowed to obtain necessary approvals or make necessary changes.
e) Itemized budgets must be submitted in advance for projects involving a group or series of purchases.
f) Vendors for purchases shall be those which are identified and approved by the Town.
g) Funds which are budgeted for a specific use must still be approved prior to expenditure.
h) Written bids may be submitted for consideration by the Town. In this case, three or more bids are required.
i) Any new programs, projects, or expenditures beyond what has previously been approved by the City Council shall first be submitted to vote by the Standing Committee. The recommendation and supporting minutes shall then be forwarded to the City Council for consideration prior to any obligations being made.
j) Priorities and deadlines are set by the City Council and can be changed only by the City Council.

Section 8. Communications. All standing committees of the City Council are subject to the following principles and guidelines, unless specifically given other guidance by vote of the Council:

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Resolution XX-24 Page 14
ITEM 11C, Attachment 1
a) Committees do not have the authority to speak for the Town. Neither Committees as a whole, nor an individual committee member shall act or speak for the Town unless authorized to do so by the City Council.

Committees should not seek to negotiate or conclude agreements with other organizations. Only the Council or Town Staff may do so. b) When speaking with the press or other organizations, committee members should refrain from communication that would lead the recipient of such communications to understand or reasonably believe that they are speaking on behalf of the Town.

Section 9. Repeals. This Resolution hereby repeals and supersedes all previous resolutions regarding standing committees, including, without limitation, Resolution No. 22.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21th day of November 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Stan Mok, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk

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Merging of the
Community Relations Committee
& the
Parks and Recreation Committee

CITY COUNCIL MEETING
NOVEMBER 21, 2024

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Community Relations Committee
Members Role
Rajiv Bhateja Chair
April Anair Vice-Chair
Lew Jamison Member
Lana Einschlag Member
Parks and Recreation Committee
Members Role
Jasmeen
Pombra Chair
Yibin Tang Member
Kejun Xu Member
Jennifer Lauren
Kan Bardsley Member
Weiwen Li Member
Mukta
Sharangpani Member
Boxia Schmidt Member
3 members
7 members

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COMMUNITY RELATIONS COMMITTEE
• Foster connections between residents through community events and initiatives.
• Serve as a liaison between the community and Town government. • Promote inclusivity and strengthen the sense of belonging among residents. • Support outreach efforts to increase public participation in Town affairs.

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PARKS AND RECREATION COMMITTEE
• Plan and promote recreational programs and events for residents. • Oversee park facilities and recommend improvements or additions. • Encourage community engagement in outdoor activities and environmental stewardship.
• Collaborate with staff to enhance the Town's parks and recreational offerings.

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• Build a vibrant, connected, and engaged community.
• Host events that bring residents together and enhance quality of life. • Align with Town Council priorities and strategic goals. • Foster collaboration among residents, staff, and local organizations.

Shared Objectives of Both Committees

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● Efficiency: Streamline committee operations and reduce overlap in responsibilities.
● Collaboration: Leverage shared expertise and ideas to create richer programs and events.
● Effectiveness: Improve resource allocation and focus on broader community engagement.
● Alignment: Better align efforts to support recreational, cultural, and social initiatives.

Rationale for Merging Committees

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Proposed Goals for the Merged Committee
• Create innovative events and programs that blend recreation, culture, and community outreach.
• Enhance use of Town parks and facilities as hubs for social and recreational activities.
• Build stronger partnerships with local organizations and volunteers. • Act as a unified voice for community engagement and recreational development.

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Community Relations
Committee Events
• Newcomers Welcome Event
• Picnic
Parks and Recreation
Committee Events
• Game Night
• Hoppin’ Hounds
• Pathways Run/Walk
• Movie Night
• Hoedown
• Barn Lighting
• Movie Night

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Next Steps
● Act as a unified voice for community engagement and recreational development. ● Finalize the merged committee’s mission and charter.
● Identify key priorities for the upcoming year.
● Outline a transition plan to combine current projects and initiatives. ● Recruit members with diverse skills and interests to enhance the merged committee’s impact.

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Picnic Newcomers Welcome
Reception
Community Relations Committee

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TEDx
Community Relations Committee

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Parks and Recreation Committee
Family Game Night & Costume Game Night
(New Additions this year)

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Parks and Recreation Committee
Hoppin’ Hounds Pathways Run/Walk

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Parks and Recreation Committee
Hoedown Barn Lighting

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Los Altos Hills City CouncilNovember 21, 2024

Los Altos Hills City Council
November 21, 2024