Los Altos Hills City Council
November 21, 2024

1 City Council Regular Meeting Agenda
November 21, 2024

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

THURSDAY, NOVEMBER 21, 2024, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via zoom at the following location:
https://bit.ly/November21CCMeetingLAH
Webinar ID: 880 5429 7053
Passcode: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, November 21, 2024 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
November 21, 2024
Public testimony will be taken at the direction of the mayor and members of the public may only comment during times allotted for public comments. This meeting will be broadcast via livestream service at http://www.losaltoshills.ca.gov.

1. CALL TO ORDER (6:00 P.M.)

2. ROLL CALL

3. AGENDA REVIEW

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Parks and Recreation Committee- Boxia Schmidt (Staff: A.

Miller)
B. Appointment to the Pathways Committee- Nick Erndt (Staff: A. Miller) C. Appointment to the Pathways Committee- Helga Carson (Staff: A. Miller) D. Vacating Appointment to the Emergency Preparedness and Response CommitteeBill Ralston (Staff: A. Miller) E. Presentation from the Emergency Preparedness and Response Committee F. Appointments to the Los Altos Hills Youth Commission G. Annual Presentation by the Los Altos Hills Youth Commission

6. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

7. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer's Report (Staff: T. Leung)

3 City Council Regular Meeting Agenda
November 21, 2024
B. Disbursement Report (Staff: T. Leung)
C. Quarterly Investment Report (Staff: T. Leung)

8. CONSENT CALENDAR
A. Approval of City Council Regular Meeting Minutes of October 22, 2024 (Staff: A.

Miller)
B. Rejection of Claim for Damages - ANFI Subrogation Department (Staff: A. Miller) C. Rejection of Claim for Damages - Maggie Tan (Staff: A. Miller) D. Resolution Adopting Revised Employee Handbook including the Personnel Rules and Regulations and Employee Classification and Compensation Plan (Staff: T.

Leung)
E. Resolution Accepting the 2024 Pavement Rehabilitation and Drainage Improvement Project (Staff: W. Kim)
F. Request for Extension of the Expiration Date for Building Permit at 12869 La Cresta Drive (Staff: J. Bradford)
G. Request for Extension of the Expiration date for Building Permit at 28008 Laura Court (Staff: J. Bradford)
H. Extension of the Expiration Dates for Building Permits for Various Residential Properties as listed in the Staff Report (Staff: J. Bradford) I. Ordinance to Adopt and Waive Reading of the Town of Los Altos Hills amending Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to amend regulations relating to application processing and standing committee review procedures in accordance with program B-15 of the Los Altos Hills 2023- 2031 (Staff: J. Bradford)
J. Resolution Accepting Open Space Easement Agreement at 27340 Julietta Lane; Lands of Cheng and Li (Staff J. Bradford)
K. Resolution Accepting Open Space Easement Agreement at 13871 Robleda Road; Lands of Swaroop (Staff J. Bradford)
L. Resolution Accepting Dedication of Right-of-Way Easement at 13871 Robleda

4 City Council Regular Meeting Agenda
November 21, 2024
Road; Lands of Swaroop (Staff J. Bradford)
M. Resolution Accepting Open Space Easement Agreement at 23500 Camino Hermoso Drive; Lands of Eichner and Hokeness (Staff J. Bradford) N. Resolution Accepting Dedication of Right-of-Way Easement at 23500 Camino Hermoso Drive; Lands of Eichner and Hokeness (Staff J. Bradford)

9. ONGOING BUSINESS
A. Resolution Approving the Corporation Yard Locker Room Phase 1 Conceptual Designs and Directing Staff to Move Forward with Completing the Final Design and Construction Documents (Staff: W. Kim)
B. Receive an Informational Update on the 2024 Pathway Fee Nexus Study for Consideration and Feedback to Staff (Staff: W. Kim)

10. PUBLIC HEARINGS

11. NEW BUSINESS
A. Approval of the 2025 City Council Regular Meeting Schedule (Staff: A. Miller) B. Resolution Approving An Amended CHAC Joint Powers Agreement And Authorizing The City Manager To Execute The Amended CHAC Joint Powers Agreement (Staff: S. Mattas)
C. Amendment to the Resolution Establishing Standing Committees and Adopting General And Special Rules Pertaining Thereto To Update The Emergency Preparedness And Response Committee Charter (Staff: C. Einfalt)

12. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES

13. STAFF REPORTS
A. City Attorney - Informational Update on Housing Element and Next Steps B. City Clerk
C. Community Development Director
D. Finance Director

5 City Council Regular Meeting Agenda
November 21, 2024
E. Public Works Director
F. City Manager

14. COUNCIL INITIATED ITEMS

15. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

ITEM 5A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: November 21, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Peter Pirnejad, City Manager
RE: Reappointment to the Los Altos Hills Parks and Recreation Committee Attached for your review and consideration is an email from the following individual for appointment to the Los Altos Hills Parks and Recreation Committee:
• Boxia Schmidt
The term would begin in November 2024 and end in November 2028.

Resolution 90-22 stipulates that this committee's membership consists of a minimum of five (5) members and a maximum of ten (10) members. With this appointment, the Committee would have seven members and three vacancies.

1 Arika Miller
From: Emina Steta
Sent: Monday, October 21, 2024 7:34 AM
To: Arika Miller
Subject: FW: Reappointment
Hi Arika,
She confirmed that she would like to be reappointed.

Emina
Emina Steta
Community Services Supervisor
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2518 | F: 650-941-3160
E: [email protected]
From: Boxia Schmidt
Sent: Saturday, October 19, 2024 12:11 PM
To: Emina Steta <[email protected]>
Subject: Re: Reappointment
Yes please.

Thank you for checking
On Tue, Oct 15, 2024 at 3:52 PM Emina Steta <[email protected]> wrote:

Hi Boxia,

The City Clerk let me know that your term has expired. Please let me know if you would like to be reappointed.

Warmly,
Emina

2 Emina Steta
Community Services Supervisor
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills,
CA 94022
P: 650-947-2518 | F: 650-941-3160
E: [email protected]

ITEM 5B
DATE: November 21, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
SUBJECT: Appointment to the Los Altos Hills Pathways Committee Attached for your review and consideration is an application from the following individual for appointment to the Los Altos Hills Pathways Committee:
• Nick Erndt
The term would begin in November 2024 and end in November 2028.

Resolution 90-22 stipulates that this committee's membership consists of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, the Committee would have eight members and one vacancy.

TOWN OF LOS ALTOS HILLS

MEMORANDUM

ITEM 5B

2 Committee /
Commission?
How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
0 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

For 30 years I was a soccer coach, both for the Palo Alto Women's Soccer League, the Bay Area Women's Soccer
League, and the Palo Alto Soccer Club. I was also a soccer referee for around 20 years.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I have a BS degree in Mechanical Engineering, as well as a MS degree in Aeronautical/Astronautical engineering from Stanford University. I have worked in the biotech field for the past 30 years and love nature. My wife Helga Carson and I have raised our children in Los Altos Hills and know many of our neighbors and try to befriend as many people as we can as we hike the many local pathways. I was the general contractor when building our home in LAH and did a lot of research on making our yard an insect, bird and year-round wildlife habitat for the creatures that dwell in our area. I made sure our fencing kept our pathway section, as well as the general public easement sections of our property open for mobility by
neighbors and creatures. I also worked construction for many years and understand civil engineering well.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I could evaluate the best locations to make pathways, help hire the appropriate contractors to clear the pathways correctly and responsibly, I could recommend solution to tricky pathway issues, I could walk all the various pathways to determine the quality of the pathways.

Education Background
and Professional
Activities
I have a BS degree in Mechanical Engineering, as well as a MS degree in Aeronautical/Astronautical engineering from Stanford University. I was a multi-sport athlete while attending Stanford (track, crew). I played semiprofessional soccer both in Germany and in the Bay Area. I have travelled extensively and love the outdoors.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
I want to continue improving on our amazing pathways, which are extremely unique and an invaluable asset to our
community.

3 what specific objectives
you would be working
toward as a member.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Nicholas Erndt
Date 10/21/2024
(Section Break)

4 Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 5C
DATE: November 21, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
SUBJECT: Appointment to the Los Altos Hills Pathways Committee Attached for your review and consideration is an application from the following individual for appointment to the Los Altos Hills Pathways Committee:
• Helga Carson
The term would begin in November 2024 and end in November 2028.

Resolution 90-22 stipulates that this committee's membership consists of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, the Committee would have nine members and no vacancies.

TOWN OF LOS ALTOS HILLS

MEMORANDUM

ITEM 5C

2 What motivated you to
apply to serve on the
Committee /
Commission?
I have lived in the town for 30 years and love the pathway system. My husband and I use the pathways almost every day.

I want to help the town maintain this unique asset.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
0 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I have briefly assisted at the Westwind Riding Insitute, but otherwise I am new to volunteering in Los Altos Hills. I recently retired from running a law firm, and I am now interested in exploring volunteer opportunities.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
While I love the pathways, I do not know all that is required to maintain the system. I am willing to listen, learn, and assist in any way that I can. I do have a legal background, so I could help review/interpret any related ordinances, should that ever be helpful.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I do not yet have a particular area of responsibility that interested me. I would like to learn about all aspects of the committee's work.

Education Background
and Professional
Activities
BA, International Relations, Stanford University
JD, UC Davis
Solo Law Practice - 15 years
Law Firm Partner - 15 years
Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

We have lived in the town for 30 years and have met many friends and neighbors on the pathways. I want to help maintain this great town asset for all to enjoy.

Are you aware of any
existing or proposed
Town or private projects
or personal
No

3 relationships that may
create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Helga M. Carson
Date 10/21/2024
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Online News
(Section Break)

4 Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 5D
DATE: November 21, 2024
TO: Honorable Mayor and Members of the Council
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
SUBJECT: Vacating Appointment for the Los Altos Hills Emergency Preparedness and Response Committee
Bill Ralston, who has been serving as the Secretary of the Emergency Preparedness and Response Committee, informed the Town that he will need to resign from his duties after the November 2024 meeting due to personal reasons. Bill has been an invaluable member of the committee, and his contributions have been greatly appreciated.
 Bill Ralston
After vacating this appointment, the Emergency Preparedness and Response Committee will have one (1) vacancy.

TOWN OF LOS ALTOS HILLS

MEMORANDUM

Los Altos Hills Town Council
Emergency Preparedness and
Response Committee (EPRC)
Emergency Mass Notification of Residents
EPRC Recommendations to LAH Town Council
11/10/2024

2024-25 Goal :

Notification of
Residents
 LAH Council Goal 2024-25
 EPRC Findings - EPRC conducted an in-depth review of
LAH/LAHCFD mass notification issues, identified problem areas, assessed potential solutions, and converged on a set of recommendations for Town Council to improve the current level of LAH/LAHCFD mass notification.

Four Key areas
to improve our
Emergency
Mass
Notification • Establish an
Alternate
Emergency
Communications
Network
• Mobilization
initiative to
recognize LAH
Emergency
Action Leaders
• Implement
Audible Alerts
to Augment
Emergency
Notifications
• Improve usage
ofAlertSCC as
our primary
Emergency
Mass
Notification Emergency
Messaging
System
Backup
Emergency
Alerts
Backup
Emergency
Comms
Emergency
Action
Leaders
 EPRC Findings: (1) No single technical solution will suffice, and (2) Neighbors-helping-Neighbors must be utilized to ensure outreach

Improve usage
ofAlertSCC as
our primary
Emergency
Mass
Notification
 NEED – LAH emergency mass notification system for residents, to send messages of potential danger and recovery actions
 AlertSCC powered by Everbridge, currently deployed and effective  vs alternatives: Nixle, SEA, EAS, with, FederalSignal, CivicPlus….  AlertSCC (emergency text and voice message) Penetration  LAH 3124 households 8168 census population
 Alert SCC 2345 opted ~29% penetration
 ACTION - Improve AlertSCC measure of penetration to >50%, increase number of opted in residents, and cell coverage for better access

Implement
Audible Alerts
to Augment
Emergency
Notifications
 NEED – LAH Audible alert system, to broadcast emergency messages in localized disaster areas, to advise of danger and assist in recovery  Genasys LRAD Long Range Acoustic Devices targeted
 vs alternatives: Siren, HiLo, PASystem, Drone, Helicopter, …  Provides coverage for areas where this is no cell phone coverage or where cell network is down, alerting broad areas in a high risk area • ACTION - work with County Sheriffs Office, to confirm compatibility, consultant can conduct an initial sound survey to ascertain scope of solution for LAH, and invite bidders

Mobilization
initiative to
recognize and
recruit LAH
Emergency
Action Leaders
 NEED - LAH Town voluneteer led emergency action leaders to enable a strong neighbor helping neighbor network that is most effective in notifying the most vulnerable (last mile) members of our community  Leveraging all three LAH
volunteer emergency
response networks of
CERT, Firewise,
Neighborhood
Watch.
 ACTION – Leverage our Neighborhood Watch, CERT, Firewise, and Neighbor helping Neighbor, targeting ~ 50 leaders and establish a town mobilization initiative to recruit, incentivize, and provide resources.  Emergency Action Leaders
are identified with added
emergency mass
notification
objective

Establish an
Alternate
Emergency
Communication
Network
 NEED - LAH Emergency Communication Network to connect our emergency action leaders with an alternative/backup communications solution if primary communications were to fail
 Emergency Radio System on public bands with repeater
 RanchoMirage like vs Meshtastic, LoRaLine, AREDN, Starlink, Black Mountain Repeater, HAM*, SARSMARS*…(*non licensed preferred)  ACTION - Develop an LAH emergency radio solution to deploy repeater with emergency communications on public emergency bands, committee to assess cost, schedule, and application effectiveness

EPRC Recommendations to Town Council Estimated
Cost

1.0 Improve usage of AlertSCC as our primary Emergency Mass Notification • Work with AlertSCC to measure effectiveness and rollout outreach campaign • Reach out to cellular providers to measure and improve district coverage • Update emergency communications action plan with LAH AlertSCC messaging 50K

2.0 Implement Audible Alerts to Augment Emergency Notifications • Work with County Sheriffs Office, to confirm compatible audible alert options • Perform initial LAH sound survey to ascertain audible alert solution and cost 30K

3.0 Mobilization initiative to recognize LAH Emergency Action Leaders • Leverage town led emergency action leaders with a mobilization and recruitment program across Neighborhood Watch, CERT, Firewise, and Neighbor helping Neighbor 50K

4.0 Establish an Alternate Emergency Communications Network • Develop an LAH emergency radio solution to deploy repeater with emergency communications on public emergency bands, both cost and schedule estimate tbd K
130K

EPRC
proposed
motion for
LAH Town
Council
 EPRC has explored a number of mass notification solutions for LAH/LAHCFD to improve our current level of penetration, and has provided the following EPRC recommendations to Town Council:
 Move to adopt EPRC emergency mass notification improvement recommendations and incorporate in 2025 budget.

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE:

TO:

FROM:

RE:

November 21, 2024
Honorable Mayor and Members of the Council
Arika Miller, City Clerk
Appointments to the Los Altos Hills Youth Commission
Attached for your review and consideration are applications from the following individuals for appointment to the Los Altos Hills Youth Commission:
• Allen Wu
• William Manche
• Nyssa Kansal
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents. With this appointment, the committee would have a total of sixteen (16) members and four (4) vacancies.

How many meetings have you attended of the Committee / Commission for which you are applying?* This year I have attended 4 meetings
Please describe your involvement in community activities, civic services, and volunteer organizations.* I have done volunteering for my school in several projects they have organized as well as helping in town events that LAHYC has organized. I also do volunteering in sports I enjoy such as pickleball and water polo.

What skills and / or attributes will you bring to the Committee / Commission you are applying for?* I think my critical thinking and collaboration will be most helpful in a commission where we are working together in events and meetings to create ideas or a better experience for the people of Los Altos.

What particular area of responsibility on this Committee / Commission interests you?* Going to the events they set up to make the community around me happier.

Education Background and Professional Activities*
Currently in my junior year of high school.

Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.*
I would like to take a more active role in the Los Altos community since I have lived here for a while now and I think that I would be able to help through hard work.

Yes
No
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions?
If "Yes", please explain. If "No", please type "N.A."*
N.A
Yes
No
Are you aware of any issues now or proposed that might require you to recuse yourself? If "Yes", please explain. If "No", please type "N.A."*
N.A
Yes No
Membership on standing Committees / Commissions often entails meetings throughout the year, and most Committees / Commissions meet at least once monthly. Can you be available for these meetings?* I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

How many meetings have you attended of the Committee / Commission for which you are applying?* 0 Please describe your involvement in community activities, civic services, and volunteer organizations.* I am currently a member of the MVLA Service League of Boys (SLOBs), and I served as a philanthropy liaison for There With Care. As a Philanthropy Liaison, I manage the relationship with There With Care and learn about the various opportunities available to MVLA SLOBs. I am also a part of the Youth Community Service, and participated recently in their 6-week Summer of Service program. In this program, we created service projects based on the problems in our local community. For example, we determined loneliness was an issue in our community so every Thursday at Bell Street Park in East Palo Alto, we presented and offered our service projects to the East Palo Alto community. Together, with the local residents we did arts and crafts, positive affirmation notes, and played games. In addition, we also volunteered at various organizations, such as Ecumenical Hunger Program and the Mountain View Senior Center.

What skills and / or attributes will you bring to the Committee / Commission you are applying for?* I am organized, hard-working, and a strong team-player.

1. Organized with strong time management skills - for example, I am good at managing my school work and projects as well as my various sports schedules.

2. I work hard to complete my tasks for school and home and I strive to complete my tasks to the best of my abilities.

3. I thrive in collaborative environments and have experience playing on a number of sports teams, such as, baseball, cross country, basketball, and flag football.

What particular area of responsibility on this Committee / Commission interests you?* I will be open to any area of responsibility on the Youth Commission. I am willing to help in any way I can.

Education Background and Professional Activities*
Graduate of Egan Junior High Class of 2024. Rising Freshmen at Los Altos High School.

Activities:

1. Los Altos Little League Umpire

2. Philanthropy Liaison, MVLA Service League of Boys for There With Care

3. Baseball player for Los Altos Little League and Kado Baseball Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.*
I hope to become a member of this Committee in order to increase youth participation at the Los Altos Hills town events to strengthen the youth’s friendships.

Yes
No
Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions?
If "Yes", please explain. If "No", please type "N.A."*
N.A.

Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!

What motivated you to apply to serve on the Committee / Commission?* I have been attending Youth Commission meetings since February of this year, and I have really enjoyed being a part of this group of high schoolers. In addition to attending meetings, I have volunteered at numerous town events through the commission, including the Drive Thru Shred Event and the July 4th Parade. Being an active member of this town is something that really excites me, and I have found that being a part of this commission enables me to do that. I also have loved working with the other high schoolers in this commission for the past year! How many meetings have you attended of the Committee / Commission for which you are applying?* around 10
Please describe your involvement in community activities, civic services, and volunteer organizations.* I have participated in numerous town events as a volunteer through the Youth Commission, including the Drive Thru Shred Event and the July 4th Parade. During the Drive Thru Shred Event, I helped check people in and dump their documents into the truck. During the July 4th Parade, I helped to set up the table of merchandise, which I also helped give out to town residents. These volunteer experiences in the community have helped me become a more active resident and associate of the Youth Comission.

What skills and / or attributes will you bring to the Committee / Commission you are applying for?* I am passionate about the town of Los Altos Hills, which drives me to work hard for our events and causes. This passion enables me to work hard and be punctual to events and meetings. Additionally, I have been collaborating with Youth Commission members, already, which will make it a lot easier for me to work with the other commissioners, when I become a commissioner.

What particular area of responsibility on this Committee / Commission interests you?* The planning for events, as well as setting up and hosting these events, interests me the most. Planning events is something that I really enjoy, and I have already helped with for several events that the Youth Commission takes part in and hosts. Additionally, I really enjoy interacting with town residents at events, especially events that target younger children. The Fourth of July Parade, for example, was a very fun experience for me, because I was able to distribute accessories to various people and interact with residents.

Education Background and Professional Activities*
Education Background:

Preschool - 5th grade: Stratford School
6th grade - present: The Harker School
Please state reasons why you want to become a member of this Committee / Commission, including what specific objectives you would be working toward as a member.*
I want to become a member of this Commission, for multiple reasons. First of all, I already love working with the people in this commission. Second, I enjoy being a part of events, as a volunteer and a planner. I have already taken part in various events hosted and aided by the Youth Commission, and all of these experiences have been very enjoyable for me.

As a commissioner, the main objective I would be working towards would be to hold fun events that are open to all town residents, in order to promote town spirit and resident engagement.

Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources
Town of Los Altos Hills Website
Copies of the appropriate resolutions, mandates and certain requirements for appointment to the Town’s Standing Committees are available on Town website. The current number of vacancies on each committee is also available on the Committee’s webpage.

Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!

Youth Commission
Annual Report 2024

CITY COUNCIL MEETING
NOVEMBER 21, 2024

Member Role School
Alan S Co-Chair Harker
Sofia S Co-Chair Harker
Sylvie N Vice-Chair Internal Gunn
Ella N Vice-Chair External Gunn
Vihaan M Treasurer Los Altos
Janus T Comm. Coordinator Gunn
Eesha C
Kyle M
Lauren B
Marcus K
Peter S
Alex S
Lucas C
Commissioners
Egan
Los Altos
Menlo
Crystal Springs
Crystal Springs
Crystal Springs
Harker
Emina Steta Staff Liaison

YOUTH COMMISSION
• Meets first and third Tuesday of the month
• Maximum 20 middle and high school students who are Los Altos Hills residents • Represent Los Altos Hills teens in local government
• Support a higher level of civic involvement by youths • Assist at Town events in the role of student organizers and volunteers • Help to increase and broaden youth attendance and participation • Annually hold at least 1 youth project that makes a unique contribution to the community.

CIVIC

ENGAGEMENT
Town
Volunteering
Youth Morale Community
& Belonging
Leadership
Skills
Charter

ANNUAL CALENDAR
• August 2024: Outdoor movie night
• September 2024: Hoedown
• September 2024: Touch-a-truck
• September 2024: Document shredding
• October 2024: Costume game night
• December 2024: Festival of lights float
• December 2024: Barn lighting
• January 2025: Tech for seniors
• March 2025: Game night
• March 2025: Document shredding
• April 2025: Leadership Conference
• April 2025: Hoppin’ Hounds
• May 2025: Pathways Run/walk
• June 2025: Town picnic
• Summer Recess

SHRED EVENT

WESTWIND BARN Hoedown

TOUCH A TRUCK

Game Night

FESTIVAL OF LIGHTS

BARN LIGHTING

tech FOR SENIORS

Leadership Conference

HOPPIN HOUNDS

Town picnic

OUTDOOR FAMILY MOVIE NIGHT

PATHWAYS RUN/WALK

TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR PERIOD ENDING SEPTEMBER 30, 2024
FROM: Thomas Leung, Finance Director TL
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for the month ending on September 30, 2024.

BACKGROUND:

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. This report is prepared to comply with this requirement. The following attachment provides a summary of financial transactions for Town of Los Altos Hills Cash and Investments accounts for the month ending on September 30, 2024.

DISCUSSION:

The Town’s Cash and Investments accounts record all receipts and disbursements transactions for the month. The attached Treasurer’s Report includes the Town’s cash and investment balances for September 2024.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2024.

FISCAL IMPACT:

There is no fiscal impact for the September 2024 Treasurer’s Report.

ATTACHMENT:

1. Treasurer’s Report as of September 30, 2024.

ITEM 7A Staff Report

ITEM 7A Attachment 1

TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENT REPORT FOR PERIOD ENDING
SEPTEMBER 2024
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive the September 2024 Disbursements Report.

BACKGROUND:

The September 2024 Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

Accounts Payable disbursements were $1,917,099.36, and payroll disbursements were $298,726.57, for a total of $2,215,825.93 for the month.

The table below breaks down disbursements for payroll and related benefits, as well as payments to vendors who received more than $10,000 in total during the month. These disbursements total $2,070,697.92, or approximately 93% of total disbursements for the month.

ITEM 7B Staff Report REVISED 11.21.24

Staff Report to City Council Page 2
Disbursement Report September 30, 2024
November 21, 2024
ENVIRONMENTAL REVIEW:

The Disbursement Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024.

FISCAL IMPACT:

There is no fiscal impact for the September 2024 Disbursements report.

ATTACHMENTS:

1. September 2024 Disbursements Report by Vendor.

Amounts Vendors Description
218,668.17 EFT: ADP- Payroll Services for September 2024, and other Bank adjustments/fees
Pay Date: 09.06.24
Payroll: $80,913.38
Payroll Taxes: $23,402.09
Pay Date: 09.20.24
Payroll: $82,086.73
Payroll Taxes: $24,531.82
Bank Adjustments/Fees = $7,734.15
80,058.40 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee
withholdings related to payroll benefits.
663,957.00 SANTA CLARA COUNTY SHERIFF'S DEPARTMENT July-September 2024 Sheriff Services 450,818.00 SMELLY MEL'S PLUMBING INC. Sewer CIP
397,030.65 PHOENIX ELECTRIC COMPANY El Monte Undergrounding Electrical 45,707.10 BELLECCI & ASSOCIATES INC El Monte Undergrounding Construction Management
44,708.22 PALAMERICAN SECURITY (SILICON VALLEY) INC Residential Patrol Services 36,420.12 MISSIONSQUARE Retirement Services
27,993.73 WEST BAY SANITARY DISTRICT Sewer Maintenance Services 24,021.47 REDWOOD PUBLIC LAW, LLP City Attorney Services 18,551.53 EATON AND ASSOCIATES Monthly IT Services
18,429.92 REGIONAL GOVERNMENT SERVICES Contract Services - Human Resources 15,725.93 SF Local Market Volunteer Appreciation Dinner 14,889.68 WELLS FARGO - VISA Credit card misc. charges
13,718.00 HARPER, KEVIN W. Professional Accounting Services

11/15/2024 12:18:23 PM Page 1 of 12
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payment Dates 9/1/2024 - 9/30/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A460510 09/26/2024 1 QTRLY MONITORING 27400 …061-4300-6118 129.78 AG SECURITY SERVICES, INC. A760122 09/26/2024 1 QSRV QUARTERLY STANDA… 061-1480-6118 211.05 AG SECURITY SERVICES, INC. S-128443 09/26/2024 27400 PURISSIMA RD - SVCS 9…061-4300-6118 140.00 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 480.83 Vendor: ALLABOUT94401 - ALL ABOUT PARKING, INC
ALL ABOUT PARKING, INC 0910AM-F 09/26/2024 VALET PARKING EVENT SERVI… 011-1100-6361 1,170.00 Vendor ALLABOUT94401 - ALL ABOUT PARKING, INC Total: 1,170.00 Vendor: ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC
ALL-GUARD ALARM SYSTEMS … S128258 09/11/2024 RESET THE PANEL AFTER POW…061-1480-6503 487.50 Vendor ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC Total: 487.50 Vendor: AMAZON30353 - AMAZON
AMAZON 13NR-1TCW-4MJ4 09/11/2024 KITCHEN SUPPLIES 7/25/24 061-1480-6398 43.03 AMAZON 1441-4WGV-1Y7V 09/11/2024 OFFICE & KITCHEN SUPPLIES 8…061-1480-6398 62.81 AMAZON 17NV-6DPL-LX19 09/11/2024 KITCHEN & RESTRM SUPPLIES …061-1480-6398 253.58 AMAZON 1D17-LXNW-1YWM 09/11/2024 KITCHEN & OFFICE SUPPLIES 8…061-1480-6398 51.08 AMAZON 1LVG-PNKT-1MDG 09/11/2024 KITCHEN CLEANING SUPPLIES … 061-1480-6398 45.22 AMAZON 1LYF-YJ76-F6P6 09/11/2024 RETURNED PARTY SUPPLIES 061-1480-6398 -16.36 AMAZON 1N4C-LMQN-34TG 09/11/2024 OFFICE SUPPLIES 8/12/24 061-1480-6301 208.78 AMAZON 1QY3-P6VV-XC4Y 09/11/2024 OFFICE & KITCHEN SUPPLIES 8…061-1480-6398 120.89 AMAZON 13HT-V1JC-4K9G 09/26/2024 COMPUTER ACCESSORIES 8/1… 011-3200-6399 359.57 AMAZON 13T3-RJD6-Q3VG 09/26/2024 KITCHEN SUPPLIES 8/27/24 061-1480-6398 46.39 AMAZON 14LD-7MDK-H37D 09/26/2024 KITCHEN WATER FILTER 8/30/… 061-1480-6398 25.09 AMAZON 16H1-4DQY-9TVC 09/26/2024 FLOOR MATS FOR OFFICE & KI…061-1480-6398 77.46 AMAZON 1KDJ-Q74L-3DR9 09/26/2024 OFFICE SUPPLIES 8/30/24 011-3100-6301 60.96 AMAZON 1L7N-C9V6-CWMG 09/26/2024 OFFICE SUPPLIES 8/19/24 061-1480-6301 150.10 AMAZON 1VXD-J3K7-7K3X 09/26/2024 VOLUNTEER AWARD GIFT BA… 011-1100-6361 81.51 AMAZON 1WL6-H4RR-YQKY 09/26/2024 KITCHEN SUPPLIES 8/27/24 061-1480-6398 132.42 AMAZON 1XX4-PX3D-1CTM 09/26/2024 KITCHEN SUPPLIES 8/30/24 061-1480-6398 184.71 Vendor AMAZON30353 - AMAZON Total: 1,887.24
Vendor: CHAPA01 - ANDREEA CHAPA
ANDREEA CHAPA 9.18.24 09/26/2024 FACE PAINTER FOR TOUCH A … 011-4120-6361 300.00 Vendor CHAPA01 - ANDREEA CHAPA Total: 300.00
Vendor: MILLER95035 - ARIKA BIRDSONG-MILLER
ARIKA BIRDSONG-MILLER 9.6.24 09/12/2024 BEVERAGES FOR 0224 VOLUN… 011-5300-6199 169.94 Vendor MILLER95035 - ARIKA BIRDSONG-MILLER Total: 169.94 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X09102024 09/11/2024 PARKS & REC SPECIALIST 8/3/… 011-1000-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 CITY MANAGER 8/3/24-9/2/24 011-1200-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 MANAGEMENT ANALYST 8/3… 011-1200-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 LAH HOTSPOT 8/3/24-9/2/24 011-1200-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 5G HOTSPOT 8/3/24-9/2/24 011-1200-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 CITY CLERK 8/3/24-9/2/24 011-1300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 ADMINISTRATIVE CLERK/TEC… 011-1300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 SIGNAL EL MONTE & VOORHE… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X09102024 09/11/2024 SIGNAL EL MONTE & STONEB… 011-1400-6362 44.35 AT&T MOBILITY 287319629759X09102024 09/11/2024 SIGNAL EL MONTE & PERIMET…011-1400-6362 44.35 AT&T MOBILITY 287319629759X09102024 09/11/2024 FINANCE DIRECTOR 8/3/24-9… 011-1400-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 ADMINISTRATIVE CLERK/TEC… 011-3100-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 PLANNING IPAD 8/3/24-9/2/… 011-3100-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 PLANNING DIRECTOR 8/3/24-… 011-3100-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 BUILDING IPAD 8/3/24-9/2/24 011-3200-6362 40.24 ITEM 7B Attachment 1 REVISED 11.21.24

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 2 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T MOBILITY 287319629759X09102024 09/11/2024 BUILDING INSPECTOR 8/3/24-… 011-3200-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 PWD IPAD 2 8/3/24-9/2/24 011-3300-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 PUBLIC WORKS IPAD 8/3/24-9…011-3300-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 UTILITY ENGINEERING MANA… 011-3300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 ASSISTANT ENGINEER 8/3/24… 011-3300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 ASSISTANT ENGINEER 8/3/24-… 011-3300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 PWD IPAD1 8/3/24-9/2/24 011-3300-6362 40.24 AT&T MOBILITY 287319629759X09102024 09/11/2024 MAINTENANCE WORKER 8/3/… 061-4300-6362 30.60 AT&T MOBILITY 287319629759X09102024 09/11/2024 MAINTENANCE WORKER 8/3/… 061-4300-6362 45.05 AT&T MOBILITY 287319629759X09102024 09/11/2024 MAINTENANCE WORKER 8/3… 061-4300-6362 45.05 AT&T MOBILITY 287319629759X09102024 09/11/2024 MAINTENANCE SUPERINTEND…061-4300-6362 50.09 AT&T MOBILITY 287319629759X09102024 09/11/2024 MAINTENANCE WORKER 8/3… 061-4300-6362 45.05 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,231.65
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 9.10.24 09/26/2024 INTERNET MONTHLY CHARGES…061-1480-6362 127.69 Vendor AT&T 60197_5014 - AT&T Total: 127.69
Vendor: AT&T PO9011 - AT&T
AT&T 000022266425 09/26/2024 PURISSIMA/ELENA PUMP STA… 051-4800-6362 28.97 AT&T 000022266428 09/26/2024 ALTERNATE EOC - FIRE STATI… 011-2100-6362 88.15 AT&T 000022266429 09/26/2024 HERITAGE HOUSE ALARM 8/1… 011-2100-6362 30.94 AT&T 000022266430 09/26/2024 26379 FREMONT ROAD 8/10/… 061-1480-6362 1,102.43 AT&T 000022266431 09/26/2024 26379 FREMONT ROAD - CH… 061-1480-6362 30.42 AT&T 000022266432 09/26/2024 WWB FIRE ALARM LINE 8/10/… 011-5300-6362 59.29 AT&T 000022266433 09/26/2024 HERITAGE HOUSE DSL SVC 8/… 011-2100-6362 60.32 AT&T 000022266434 09/26/2024 26379 FREMONT ROAD 8/10/… 061-1480-6362 324.78 AT&T 000022266435 09/26/2024 HERITAGE HOUSE OES NEW P… 011-2100-6362 59.29 AT&T 000022266436 09/26/2024 12863 LA CRESTA EOC HAM R… 011-2100-6362 32.91 AT&T 000022266437 09/26/2024 28002 PURISSIMA RD-SANITA… 051-4800-6362 30.94 AT&T 000022266438 09/26/2024 27400 PURISSIMA RD - CORP … 061-4300-6362 60.32 AT&T 000022266908 09/26/2024 O'KEEFE LN AT NORMANDY LN…051-4800-6362 31.74 Vendor AT&T PO9011 - AT&T Total: 1,940.50
Vendor: ATLAS94583 - ATLAS TECHNICAL CONSULTANTS LLC
ATLAS TECHNICAL CONSULTA… 014826 06/30/2024 Technician: Nuclear Gauge and…048-6900-6206 160.00 ATLAS TECHNICAL CONSULTA… 014826 06/30/2024 Lab - Max Density/Opt Moistu…048-6900-6206 592.50 ATLAS TECHNICAL CONSULTA… 014826 06/30/2024 Project Engineer - Consultatio… 048-6900-6206 41.25 ATLAS TECHNICAL CONSULTA… 014826 06/30/2024 Soil Technician - Backfill Comp…048-6900-6206 540.00 ATLAS TECHNICAL CONSULTA… 014826 06/30/2024 Soil Technician - Soil Sampling 048-6900-6206 540.00 Vendor ATLAS94583 - ATLAS TECHNICAL CONSULTANTS LLC Total: 1,873.75 Vendor: BAAQMD - BAY AREA AIR QUALITY MGMT DIST
BAY AREA AIR QUALITY MGMT…T174393 09/11/2024 ANNUAL RENEWAL FEE 10/1/… 051-4800-6315 552.00 Vendor BAAQMD - BAY AREA AIR QUALITY MGMT DIST Total: 552.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 - 0000026 09/26/2024 PROF SVCS 8/1-8/24 UUD ARE…041-6900-6206 45,707.10 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 45,707.10 Vendor: BRUNNER01 - BRUNNER, KEREN
BRUNNER, KEREN 9.23.24 09/26/2024 TUITION FOR MARCO TO ATT… 011-3100-6309 250.00 Vendor BRUNNER01 - BRUNNER, KEREN Total: 250.00
Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444 8.20.24 09/26/2024 W EDITH AVE/W FREMONT RD…011-5100-6364 132.13 CALIFORNIA WATER SERVICE … 1865744444 9.20.24 09/26/2024 W EDITH AVE/W FREMONT RD…011-5100-6364 114.23 CALIFORNIA WATER SERVICE … 85407133534 8.20.24 09/26/2024 W EDITH AVE/W FREMONT RD…011-5100-6364 76.61 CALIFORNIA WATER SERVICE … 8540713534 9.20.24 09/26/2024 W EDITH AVE/W FREMONT RD…011-5100-6364 77.38 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 400.35 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …99552673 09/26/2024 SMALL TOOLS FUEL - 8/9/24-… 061-4300-6342 50.76 CHEVRON AND TEXACO CARD …99552673 09/26/2024 FLEETS FUEL- 8/9/24-9/6/24 061-4400-6342 554.41 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 605.17

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 3 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4202822531 09/11/2024 HOUSEKEEPING SUPPLIES 8/2… 061-1480-6123 316.06 CINTAS CORPORATION 4202822531 09/11/2024 UNIFORMS SUPPLIES 8/22/24 061-4300-6324 229.83 CINTAS CORPORATION 4205701070 09/26/2024 HOUSEKEEPING SUPPLIES 9/1… 061-1480-6123 339.92 CINTAS CORPORATION 4205701070 09/26/2024 UNIFORMS SUPPLIES 9/19/24 061-4300-6324 228.71 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,114.52 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 216188738 09/26/2024 #980056897 9.1.24 CALNET … 061-1480-6310 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0017176 9.3.24 09/12/2024 #8155200160017176 CABLE&… 061-1480-6310 216.24 COMCAST 0016749 9.17.24 09/26/2024 8155200160016749 CABLE&I… 061-1480-6310 283.61 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 499.85
Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1488279 09/26/2024 1 21 GALLON CONSOLE (24' T… 061-1480-6323 67.66 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 67.66 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 58038 09/26/2024 CONSTRUCTION INSPECTION … 046-6900-6111 330.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 330.00
Vendor: DAILY94301 - DAILY POST
DAILY POST 89450 09/11/2024 AD#100513 3X75 NOTICE ELE… 011-1300-6352 281.25 Vendor DAILY94301 - DAILY POST Total: 281.25
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING …41421 09/26/2024 ARTICLE 100 OVERS DISCOUN… 011-1000-6304 153.13 DIAMOND QUALITY PRINTING …41462 09/26/2024 NEWS LETTTER FOR THE QUA… 011-1000-6304 7,302.19 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 7,455.32 Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2024-47 09/11/2024 CONSULTANTS SERVICES 8/5/… 011-1400-6199 2,650.00 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 2,650.00 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 90878 09/11/2024 01-SSC-1435;01-SSC-0602;01-… 041-6900-6503 1,227.00 EATON AND ASSOCIATES 90879 09/11/2024 801-1201-1L001 YR SVC; 901-… 041-6900-6503 665.53 EATON AND ASSOCIATES 90926 09/26/2024 Monthly IT Managed Services 061-1480-6111 13,690.00 EATON AND ASSOCIATES 90945 09/26/2024 9701-5787 CIVIL 3D-GOV ANN…011-3300-6313 2,969.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 18,551.53
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 MULTIPURPOSE ROOM 011-5100-6123 195.00 ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 LITTLE LEAGUE 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 WESTWIND BARN 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 PARK & RECREATION BUILDING 061-1480-6123 270.00 ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 LOS ALTOS CITY HALL 061-1480-6123 1,920.00 ECAPITAL COMMERCIAL FINA… 116006 09/11/2024 CORPORATION YARD 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 115718 09/26/2024 SUPPLIES DELIVERED 7/19/24 061-1480-6123 720.56 ECAPITAL COMMERCIAL FINA… 116112 09/26/2024 CARPET CLEANING @ TOWN … 061-1480-6123 195.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 4,615.56 Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…L1726947536 09/11/2024 UNEMPLOYMENT INSURANCE…061-1470-6024 309.00 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 309.00 Vendor: MAAT94080 - ERIC BLACK
ERIC BLACK 9.5.24 09/12/2024 CALLER FOR HOEDOWN 011-4120-6361 100.00 Vendor MAAT94080 - ERIC BLACK Total: 100.00
Vendor: FEDEX - FEDERAL EXPRESS CORP.

FEDERAL EXPRESS CORP. 8-613-31110 09/26/2024 OVERNIGHT DOCUMENT TO … 011-1400-6303 92.45 Vendor FEDEX - FEDERAL EXPRESS CORP. Total: 92.45

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 4 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1119011 09/11/2024 CHAIN OIL FOR EQUIPMENTS …061-4300-6398 98.38 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 98.38 Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL … 5533 09/11/2024 MUNICIPAL ELECTION SVCS C… 011-1300-6352 975.00 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: 975.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9217448084 09/11/2024 EXTREME PRESSURE GREASE … 061-4300-6117 139.68 GRAINGER 9217448092 09/11/2024 PERFORMANCE GLOVES XL&L 061-4300-6325 372.11 GRAINGER 9217672113 09/11/2024 SAFETY GLASSES SMOKE MIR… 061-4300-6325 155.04 GRAINGER 9218023522 09/11/2024 MAXIFORM LITE BLACK FORM… 061-4300-6325 410.46 Vendor GRAINGER60038 - GRAINGER Total: 1,077.29
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 033672 09/12/2024 MRF-OTHER & YARDWASTE F… 011-0000-1110 5,749.32 GREENWASTE RECOVERY INC 0007649892 09/26/2024 2 PARCEL DRIVE ON DISTANCE…011-1200-6398 1,286.58 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 7,035.90 Vendor: GREGS94401 - GREG'S TRUCKING SERVICE, INC.

GREG'S TRUCKING SERVICE, I… 202409-32 09/26/2024 OFFHAUL OF SCRAPING DIRT S…046-6900-6622 2,855.80 Vendor GREGS94401 - GREG'S TRUCKING SERVICE, INC. Total: 2,855.80 Vendor: HARPER02 - HARPER, KEVIN W.

HARPER, KEVIN W. 9/4/24 09/11/2024 CONSULTING SVCS N NGOM … 011-1400-6199 13,718.00 Vendor HARPER02 - HARPER, KEVIN W. Total: 13,718.00
Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 615639 09/26/2024 MATERIALS FOR MITIGATION … 045-6900-6622 659.47 HAYWARD LUMBER 615689 09/26/2024 MATERIALS FR FENCE REPAIR … 011-4600-6149 568.92 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 1,228.39
Vendor: JASONLI01 - JASON LI
JASON LI 8.20.24 09/12/2024 SEWER INSPECTION 8/19-20/… 011-3300-6307 12.06 Vendor JASONLI01 - JASON LI Total: 12.06
Vendor: LAOFERTA01 - LA OFERTA
LA OFERTA 053105 09/11/2024 DIPLAY ADS 7/11/24-WORLD … 011-1300-6352 4,480.00 Vendor LAOFERTA01 - LA OFERTA Total: 4,480.00
Vendor: LIANG01 - LIANG, WEI LIEN
LIANG, WEI LIEN 9.25.24 06/30/2024 CA PROF CIVIAL ENGINEER LC… 011-3300-6398 180.00 LIANG, WEI LIEN 9.25.24 06/30/2024 TRAFFIC SIGNAL EL MONTE RD…011-3300-6399 24.75 LIANG, WEI LIEN 9.25.24 06/30/2024 TRAFFIC SIGNAL EL MONTE RD…011-3300-6399 80.00 LIANG, WEI LIEN 9.25.24 06/30/2024 O'KEEFE PUMP STATION-TRA… 051-0000-6399 29.66 LIANG, WEI LIEN 9.25.24 06/30/2024 O'KEEFE PUMP STATION-FITTI… 051-0000-6399 49.35 LIANG, WEI LIEN 9.25.24 06/30/2024 TOWN HALL-PHONE LINE CO… 061-1480-6118 36.72 LIANG, WEI LIEN 9.25.24 06/30/2024 TOWN HALL-CENTRAL COOLI… 061-1480-6118 27.20 Vendor LIANG01 - LIANG, WEI LIEN Total: 427.68
Vendor: LCW90045 - LIEBERT CASSIDY WHITMORE
LIEBERT CASSIDY WHITMORE 270387 09/26/2024 MEMBERSHIP JULY 1, 2024-J… 011-1400-6302 4,455.00 Vendor LCW90045 - LIEBERT CASSIDY WHITMORE Total: 4,455.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 29318/1 09/11/2024 PARTS FOR WWCB DRINKING … 011-5300-6118 23.19 LOS ALTOS HARDWARE INC 29320/1 09/11/2024 PARTS FOR WWCB DRINKING … 011-5300-6118 14.25 LOS ALTOS HARDWARE INC 29321/1 09/11/2024 PARTS FOR WWCB DRINKING … 011-5300-6118 25.04 LOS ALTOS HARDWARE INC 29323/1 09/11/2024 DRINKING FOUNTAIN @ WW… 011-5300-6118 27.01 LOS ALTOS HARDWARE INC 29373/1 09/11/2024 TOWN HALL CABLE LINE 8/5/24 061-1480-6118 49.06 LOS ALTOS HARDWARE INC 29374/1 09/11/2024 ADJUSTABLE WRENCH, SCRUB…061-4300-6399 130.91 LOS ALTOS HARDWARE INC 29378/1 09/11/2024 TOWN HALL CABLE LINE 8/5/2…061-1480-6118 41.47 LOS ALTOS HARDWARE INC 29505/1 09/11/2024 HARDWARE 8/12/24 061-1480-6118 14.73 LOS ALTOS HARDWARE INC 29609/1 09/26/2024 HERITAGE HOUSE MOVING S… 041-6900-6399 119.88 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 445.54

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 5 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 71542 09/11/2024 HOUSING ELEMENTS IMPLEM… 011-3100-6207 187.50 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 187.50
Vendor: MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC.

MAGELLAN BEHAVIORAL HEA… 0031264671 09/26/2024 PROF SVCS 10/24-12/24 CLINI… 061-1470-6037 828.07 Vendor MAGELLAN19178 - MAGELLAN BEHAVIORAL HEALTH INC. Total: 828.07 Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM 424 09/26/2024 LOS ALTOS HILLS VOLUNTEER … 011-1100-6361 200.00 MALCOLM TAAM 425 09/26/2024 LOS ALTOS HILLS TOWN HOE… 011-4120-6361 490.00 Vendor TAAM01 - MALCOLM TAAM Total: 690.00
Vendor: MERIDIAN94303 - MERIDIAN I.D.

MERIDIAN I.D. 3908 09/26/2024 3-EB251; 4-EB250; 2-OG727; 2…061-1480-6398 1,129.61 Vendor MERIDIAN94303 - MERIDIAN I.D. Total: 1,129.61
Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 9.15.24 09/26/2024 TS05957300 0001 DENTAL INS…061-0000-2233 5,319.67 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,319.67 Vendor: MISSION01 - MissionSquare
MissionSquare PLAN#100276 9.6.24 09/11/2024 401A CONTRIBUTION EE 401A…061-0000-2204 2,646.83 MissionSquare PLAN#100316 9.6.24 09/11/2024 40E-401A EE 41A ER MATCH 9…061-0000-2204 6,493.03 MissionSquare PLAN#304465 9.6.24 09/11/2024 ICMA 457 EE (PLAN 304465) 9… 061-0000-2204 9,058.29 MissionSquare PLAN# 100276 9.20.24 09/26/2024 PLAN# 100276 9.20.24 401A … 061-0000-2204 2,646.83 MissionSquare PLAN# 304465 9.20.24 09/26/2024 PLAN# 304465 9.20.24 ICMA … 061-0000-2204 9,064.38 MissionSquare PLAN#100316 9.20.24 09/26/2024 PLAN#100316 9.20.24 40E-40… 061-0000-2204 6,510.76 Vendor MISSION01 - MissionSquare Total: 36,420.12
Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…240840-1 06/30/2024 HR ON DEMAND 6/3/24-6/13… 011-1400-6199 2,694.48 MUNICIPAL RESOURCE GROUP…241042 09/12/2024 HR ON DEMAND CONSULTING…011-1400-6199 6,647.42 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 9,341.90 Vendor: GUINTO01 - NATHAN GUINTO
NATHAN GUINTO 9.9.24 09/09/2024 2024 VOLUNTEER DINNER EN… 011-5300-6199 30.00 NATHAN GUINTO 9.9.24 09/09/2024 2024 VOLUNTEER DINNER EN… 011-5300-6199 500.00 Vendor GUINTO01 - NATHAN GUINTO Total: 530.00
Vendor: NATIONAL01 - NATIONAL BUSINESS FURNITURE
NATIONAL BUSINESS FURNIT… MK610013-TDQ 09/26/2024 50972 BIG&TALL STOOL WITH… 011-3300-6399 610.04 Vendor NATIONAL01 - NATIONAL BUSINESS FURNITURE Total: 610.04 Vendor: NOR-CAL95037 - NOR-CAL FIRE PROTECTION, INC
NOR-CAL FIRE PROTECTION, I… 107894 09/26/2024 FIVE YRS MAINT. TEST FOR HE… 041-6900-6209 1,965.00 Vendor NOR-CAL95037 - NOR-CAL FIRE PROTECTION, INC Total: 1,965.00 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road 8/1/24-… 011-4600-6363 97.70 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control @ Stonebrook … 011-4600-6363 34.04 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control Service @ El M… 011-4600-6363 46.10 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control Service @ El M… 011-4600-6363 50.13 P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road 8/1/24-… 011-4600-6363 61.62 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control Service @ El M… 011-4600-6363 89.69 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control Service @ El M… 011-4600-6363 21.43 P G & E 4405682412-9 9.17.24 09/26/2024 Traffic Control @ Stonebrook … 011-4600-6363 70.35 P G & E 4405682412-9 9.17.24 09/26/2024 28002 Purissima Rd - Lift Stati… 051-4800-6363 573.59 P G & E 4405682412-9 9.17.24 09/26/2024 O'Keefe Ln @ Dover Ct * SVCS…051-4800-6363 42.46 P G & E 4405682412-9 9.17.24 09/26/2024 28002 Purissima Rd - Lift Stati… 051-4800-6363 312.84 P G & E 4405682412-9 9.17.24 09/26/2024 O'Keefe Ln @ Dover Ct * SVCS…051-4800-6363 8.69 P G & E 4405682412-9 9.17.24 09/26/2024 26375 Fremont Road - SV Cle… 061-1480-6363 803.54 P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road -NEMEX… 061-1480-6363 1,463.22 P G & E 4405682412-9 9.17.24 09/26/2024 26375 Fremont Road 8/1/24-… 061-1480-6363 8.65 P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road 8/1/24-9…061-1480-6363 9.00 P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road - City Hal…061-1480-6363 15.83 P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road 8/1/24-… 061-1480-6363 19.63

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 6 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4405682412-9 9.17.24 09/26/2024 26379 Fremont Road-City Hall…061-1480-6363 31.30 P G & E 4405682412-9 9.17.24 09/26/2024 27535 Purissima Road - VISCA… 061-4300-6363 405.87 P G & E 4405682412-9 9.17.24 09/26/2024 27400 Purissima Road - Corp … 061-4300-6363 318.68 P G & E 4405682412-9 9.17.24 09/26/2024 27535 Purissima Road - VISCA… 061-4300-6363 192.36 P G & E 4405682412-9 9.17.24 09/26/2024 27400 Purissima Road - Corp … 061-4300-6363 174.98 Vendor PGE95899 - P G & E Total: 4,851.70
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 128523 09/12/2024 Residential Patrol Services 011-2100-6199 21,019.50 PALAMERICAN SECURITY (SILI… 130516 09/26/2024 Residential Patrol Services 011-2100-6199 23,688.72 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 44,708.22 Vendor: PARADISE01 - PARADISE POOLS & GARDENS
PARADISE POOLS & GARDENS BLD19-0393 09/26/2024 REFUND DEPOSIT - 11871 HIL… 011-0000-2303 2,700.00 PARADISE POOLS & GARDENS BLD20-0313-FD 09/26/2024 REFUND DEPOSIT 12255 MEN… 011-0000-2303 1,575.00 Vendor PARADISE01 - PARADISE POOLS & GARDENS Total: 4,275.00 Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1210_UB_AUG24 09/26/2024 UNITARY BILLING #1-EL MON… 041-6900-6622 397,030.65 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 397,030.65 Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 8259 09/11/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,584.00 PINPOINT TALENT, LLC 8274 09/11/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,980.00 PINPOINT TALENT, LLC 8302 09/11/2024 PPT TEMP SERVICES MSIULA… 011-1400-6111 1,584.00 PINPOINT TALENT, LLC 8324 09/26/2024 PPT TEMP SERVICE MSIULAN… 011-1400-6111 1,732.50 PINPOINT TALENT, LLC 8342 09/26/2024 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,584.00 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 8,464.50 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1096-1328 9.13.24 09/26/2024 #8000-9000-1096-1328 METE… 061-1480-6303 1,009.75 Vendor PITNEY15250 - PITNEY BOWES INC Total: 1,009.75
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER AUG2024-2493 09/11/2024 Stonebrook Ave @ El Monte S…061-4300-6364 425.50 PURISSIMA HILLS WATER AUG2024-2496 09/11/2024 26379 Fremont Road - LAH SV… 061-1480-6364 568.25 PURISSIMA HILLS WATER AUG2024-2497 09/11/2024 26379 Fremont Road - Irrigati… 061-1480-6364 283.75 PURISSIMA HILLS WATER AUG2024-2498 09/11/2024 26379 Fremont Road - Heritag…061-1480-6364 97.13 PURISSIMA HILLS WATER AUG2024-2500 09/11/2024 Little League Field Svcs 8/1/24…011-5100-6364 7,705.45 PURISSIMA HILLS WATER AUG2024-2501 09/11/2024 27400 Purissima Road - Corp … 061-4300-6364 713.73 PURISSIMA HILLS WATER AUG2024-3112 09/11/2024 Elena & Purissima Sewer Lift S…051-4800-6364 53.98 PURISSIMA HILLS WATER AUG2024-3760 09/11/2024 26379 Fremont Road-Recreati…061-1480-6364 53.98 PURISSIMA HILLS WATER AUG2024-4643 09/11/2024 Arastradero C2 Pathway Irrigat…011-4740-6364 38.23 Vendor V0980 - PURISSIMA HILLS WATER Total: 9,940.00
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 11884 09/26/2024 LABOR&EMPLOYMENT LEGAL …011-1500-6112 1,486.29 REDWOOD PUBLIC LAW, LLP 11885 09/26/2024 LAHCF FRANCHISE/BROADBA… 041-6900-6209 8,384.20 REDWOOD PUBLIC LAW, LLP 11888 09/26/2024 Monthly Basic General Counse…011-1500-6201 13,465.00 REDWOOD PUBLIC LAW, LLP 11889 09/26/2024 SHOUP PARK CONNECTION T… 042-6900-6201 685.98 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 24,021.47 Vendor: RGS93924 - REGIONAL GOVERNMENT SERVICES
REGIONAL GOVERNMENT SER… 17024 06/30/2024 CONTRACT SVCS FOR MAY 20… 011-1400-6199 18,429.92 Vendor RGS93924 - REGIONAL GOVERNMENT SERVICES Total: 18,429.92 Vendor: ROUTEWARE01 - ROUTEWARE, INC
ROUTEWARE, INC INV-032774 09/12/2024 PROGRAM TRACKER&RPRTING…061-1480-6209 9,043.44 Vendor ROUTEWARE01 - ROUTEWARE, INC Total: 9,043.44
Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-107 09/26/2024 ARPA-FUNDED BROADBANK F… 041-6900-6199 4,365.50 S.R.ROSE ENGINEERING INC LAH-108 09/26/2024 EL MONTE FIRE STATION 20A… 041-6900-6199 4,341.00 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 8,706.50

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 7 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SABRO95131 - SABRO COMMUNICATIONS, INC.

SABRO COMMUNICATIONS, I… 2655-LAH 09/12/2024 INSTALL CAT-CABLE FOR NEW… 041-6900-6502 1,220.00 Vendor SABRO95131 - SABRO COMMUNICATIONS, INC. Total: 1,220.00 Vendor: SCCCEPA - SANTA CLARA COUNTY- CONSUMER AND ENVIRONMENTAL PROTECTION AGENCY SANTA CLARA COUNTY- CONS… EFP2024-1 09/26/2024 FY25 EDIBLE FOOD PROGRAM 011-3300-6138 510.00 Vendor SCCCEPA - SANTA CLARA COUNTY- CONSUMER AND ENVIRONMENTAL PROTECTION AGENCY Total: 510.00 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800091011 09/26/2024 SERVICES FOR JULY 2024 011-2100-6152 221,319.00 SANTA CLARA COUNTY SHERI… 1800091012 09/26/2024 SERVICES FOR AUGUST 2024 011-2100-6152 221,319.00 SANTA CLARA COUNTY SHERI… 1800091013 09/26/2024 SERVICES FOR SEPTEMBER 20… 011-2100-6152 221,319.00 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 663,957.00 Vendor: SCHLOETTER01 - SCHLOETTER, MICHAEL
SCHLOETTER, MICHAEL 9.23.24 09/26/2024 FLIGHT & HOTEL FOR MSA CO… 061-4300-6308 780.49 Vendor SCHLOETTER01 - SCHLOETTER, MICHAEL Total: 780.49 Vendor: SFFOOD94618 - SF LOCAL MARKET
SF LOCAL MARKET 16249-1 09/26/2024 2024 VOLUNTEER APPRECIAT… 011-1100-6361 15,725.93 Vendor SFFOOD94618 - SF LOCAL MARKET Total: 15,725.93
Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9004995047 09/11/2024 ACCT 793781 BW & COLOR C… 061-1480-6402 424.19 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 424.19 Vendor: FIXAUTO95008 - SHIRO'S COLLISION CENTER
SHIRO'S COLLISION CENTER RO# 12983 09/12/2024 2022 KIA NIRO EV EX FWD 4D… 061-4400-6318 5,145.94 Vendor FIXAUTO95008 - SHIRO'S COLLISION CENTER Total: 5,145.94 Vendor: SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC
SIERRA PACIFIC TURF SUPPLY … 01017349 09/26/2024 PURISSIMA PARK FETILIZER 9/… 011-5100-6122 814.51 Vendor SIERRA95009 - SIERRA PACIFIC TURF SUPPLY INC Total: 814.51 Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 43825801 06/30/2024 2023 SANITARY SEWER REPAI… 048-6900-6625 219,806.00 SMELLY MEL'S PLUMBING INC. 43865633 09/26/2024 WORK@PALO HILLS,ESPERAN… 048-6900-6625 231,012.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 450,818.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7637040619-001-001 09/26/2024 OFFICE SUPPLIES 8/25/24 061-1480-6301 -1.57 STAPLES BUSINESS CREDIT 7637079562-001-001 09/26/2024 OFFICE SUPPLEIS 8/25/24 061-1480-6301 -3.35 STAPLES BUSINESS CREDIT 7637079562-002-001 09/26/2024 KITCHEN SUPPLIES 8/25/24 061-1480-6301 -8.56 STAPLES BUSINESS CREDIT 7639239403-000-001 09/26/2024 HOUSEKEEPING SUPPLIES 8/2… 061-1480-6398 58.21 STAPLES BUSINESS CREDIT 7639410499-000-001 09/26/2024 OFFICE SUPPLIES 8/25/24 061-1480-6301 45.16 STAPLES BUSINESS CREDIT 7907378202-000-001 09/26/2024 OFFICE SUPPLIES 8/25/24 061-1480-6301 266.64 STAPLES BUSINESS CREDIT 7907378202-000-002 09/26/2024 OFFICE SUPPLIES 8/25/24 061-1480-6301 24.44 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 380.97 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 9.16.24 09/26/2024 EMPLOYEE AD&D 061-0000-2225 107.48 SUN LIFE 925773-0001 9.16.24 09/26/2024 EMPLOYEE LIFE/AD&D&L/TE… 061-0000-2225 832.97 SUN LIFE 925773-0001 9.16.24 09/26/2024 LONG TERM DIABILITY BENEFIT 061-0000-2226 1,263.28 Vendor SUN64180 - SUN LIFE Total: 2,203.73
Vendor: SYNEGEN60143 - SYNEGEN, INC
SYNEGEN, INC 378196 09/26/2024 INV-1 OF 2 EXECUTION SCHE… 011-1100-6209 2,198.50 Vendor SYNEGEN60143 - SYNEGEN, INC Total: 2,198.50
Vendor: THEKPA94566 - THE KPA GROUP
THE KPA GROUP 005 09/26/2024 PROF. SVCS 6/1-30/24 PUBLIC… 041-6900-6209 4,851.75 Vendor THEKPA94566 - THE KPA GROUP Total: 4,851.75
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 13057 09/26/2024 GENERATOR&ELECTRIAL UPG… 041-6900-6205 692.50 TRIPEPI, SMITH AND ASSOCIA… 13136 09/26/2024 Communication and Graphic … 011-1100-6199 2,637.50 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 3,330.00

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 8 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12268 09/26/2024 BUSINESS CARDS FOR JAY BR… 061-1480-6398 163.70 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 163.70 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-4765596 09/11/2024 RENTAL CHRGS 1 SVCS EVERY … 011-5300-6398 64.92 UNITED SITE SERVICES INC 114-13928273 09/26/2024 ADA PORTABLE & SETUP PROV…011-4120-6361 284.20 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 349.12 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 537527657 09/11/2024 POOL5 B&W 500-0698340-001…061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 821316036 9.19.24 09/26/2024 VISION PLAN COVERAGE FOR … 061-0000-2233 541.16 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 541.16 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 9/12/24 09/12/2024 PAM'S YOGA FITNESS-SUMM… 011-4110-6111 945.00 Vendor WALATKA - WALATKA, PAM Total: 945.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1083 9.3.24 09/03/2024 ICMA ANNUAL MEMBERSHIP 011-1400-6302 200.00 WELLS FARGO - VISA 1083 9.3.24 09/03/2024 GOV FINANCE OFFICER ASSOC…011-1400-6302 345.00 WELLS FARGO - VISA 1083 9.3.24 09/03/2024 GOV FINANCE OFFICIERS ASS… 011-1400-6302 170.00 WELLS FARGO - VISA 1083 9.3.24 09/03/2024 CA SOCIETY MUNICIPAL FIN O… 011-1400-6302 135.00 WELLS FARGO - VISA 1083 9.3.24 09/03/2024 MUNICIPAL MGMT ASSOC OF… 011-1400-6302 95.00 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 ART SIGNS TOWN LOGO FOR … 011-1100-6398 459.98 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 AMAZON OFFICE SUPPLIES 011-1200-6301 26.78 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 POMPEII STAFF LUNCH 011-1200-6308 79.11 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 DROPBOX CREDIT 011-2100-6199 -40.00 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 HULL EOC LIVE TV 011-2100-6199 81.99 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 STARLINK EOC INTERNET CON… 011-2100-6199 120.00 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 DROPBOX ANNUAL EOC CLOU… 011-2100-6199 2,340.00 WELLS FARGO - VISA 7986 9.3.24 09/03/2024 POSH BAGEL STAFF BREAKFAST 061-1480-6398 65.88 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 TOTAL WINE FOR VOLUNTEER…011-1100-6361 2,002.13 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 SAFEWAY SNACKS FOR ADULT…011-4120-6361 60.50 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 FACEBOOK MOVIE NIGHT AD 011-4120-6361 65.47 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 TOTAL WINE FOR HOEDOWN 011-4120-6361 130.83 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 TOTAL WINE FOR HOEDOWN 011-4120-6361 130.83 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 MOUNTAIN MIKES PIZZA FOR …011-4120-6361 307.47 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 POPPYTOTS SOFT PLAY FOR T… 011-4120-6361 895.00 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 SAFEWAY WATER FOR ADULT …011-4120-6361 5.74 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 AMAZON WIHITE CARDSTOCK 061-1480-6301 25.08 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 SAFEWAY SALAD FOR INTERN… 061-1480-6398 18.06 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 7 ELEVEN ICE FOR SERVICE A… 061-1480-6398 19.62 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 SAFEWAY DRINKS FOR SERVIC… 061-1480-6398 81.22 WELLS FARGO - VISA 8455 9.3.24 09/03/2024 LULU'S MECICAN END OF INT… 061-1480-6398 827.88 WELLS FARGO - VISA 8711 9.3.24 09/03/2024 KRYTERION WEBASSESSOR IC… 011-1200-6302 75.00 WELLS FARGO - VISA 8711 9.3.24 09/03/2024 ICMA ONLINE CITY MEMBERS… 011-1200-6302 50.00 WELLS FARGO - VISA 8711 9.3.24 09/03/2024 PHO CABIN T/MEETING LUCH 011-1200-6308 50.34 WELLS FARGO - VISA 8711 9.3.24 09/03/2024 PHO CABIN T/MEETING LUNCH 011-1200-6308 44.50 WELLS FARGO - VISA 8711 9.3.24 09/03/2024 SEATTLE COFFEE GEAR TOWN… 061-1480-6398 599.99 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 YETI SPECIAL EVENTS&AWARD…011-1100-6361 3,241.01 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 ALL ABOUT PARKING SPECIAL … 011-1100-6361 1,170.00 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 TEMU SPECIAL EVENT&AWAR… 011-1100-6361 224.11 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 HOBBY LOBBY SPECAL EVENT-… 011-1100-6361 123.81 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH POPTEABAR EXP. … 011-1300-6308 65.38 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH COUNTER EXP. KE…011-1300-6308 80.66 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 IIMC INSTRUC.&TRAIN KEREN'…011-1300-6309 60.00 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 IIMC INSTRUCTION&TRAINING…011-1300-6309 60.00 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 NNA SERVICES INSTRUC&TRA… 011-1300-6309 49.00 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 SANTA CLARA RECORDER OTH…011-1300-6399 12.50 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 WELLS FARGO CASH AWARD 9…011-1400-6331 -656.35

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 9 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH THE COUNTER T/… 011-3100-6308 -0.50 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH CAFE NUR TOWN …011-3100-6332 78.23 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH CAFE NUR T/M PL…011-3110-6308 175.94 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 DOORDASH TACOS LAH T/M P…011-3300-6308 236.40 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 OCCUSCREEN LLC TOWN REC… 061-1480-6332 88.00 WELLS FARGO - VISA 9636 9.3.24 09/03/2024 ALOTTA'S SPECIAL EVEN AWA… 061-1480-6361 423.09 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 14,899.68 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2024/25-006 09/12/2024 Sewer Maintenance 051-4800-6140 27,993.73 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 27,993.73 Grand Total: 1,917,099.36

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 10 of 12
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 860,657.71
041 - GENERAL CIP FUND 470,570.11
042 - PATHWAYS CIP 685.98
045 - DRAINAGE CIP 659.47
046 - STREET CIP 3,185.80
048 - SEWER FUND CIP 452,691.75
051 - SEWER FUND 29,707.95
061 - GENERAL SERVICE FUND 98,940.59
Grand Total: 1,917,099.36
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,749.32
011-0000-2303 Bond Deposits 4,275.00
011-1000-6304 Printing, copying & scann… 7,455.32
011-1000-6362 Telephone 50.09
011-1100-6199 Other Contract Services 2,637.50
011-1100-6209 Other Program & Proj C… 2,198.50
011-1100-6361 Special Events & Awards 23,938.50
011-1100-6398 Other General Expense 459.98
011-1200-6301 Office Supplies 26.78
011-1200-6302 City Membership 125.00
011-1200-6308 Travel & Meetings 173.95
011-1200-6362 Telephone 180.66
011-1200-6398 Other General Expense 1,286.58
011-1300-6308 Travel & Meetings 146.04
011-1300-6309 Instruction & Training 169.00
011-1300-6352 Election Expense 5,736.25
011-1300-6362 Telephone 100.18
011-1300-6399 Other Supplies/Materials 12.50
011-1400-6111 Contract Personnel 8,464.50
011-1400-6199 Other Contract Services 44,139.82
011-1400-6302 City Membership 5,400.00
011-1400-6303 Postage 92.45
011-1400-6331 Bank Fees -656.35
011-1400-6362 Telephone 183.14
011-1500-6112 Legal - Special Projects 1,486.29
011-1500-6201 Legal - City Attorney 13,465.00
011-2100-6152 Law Enforcement 663,957.00
011-2100-6199 Other Contract Services 47,210.21
011-2100-6362 Telephone 271.61
011-3100-6207 Advertising/Publishing 187.50
011-3100-6301 Office Supplies 60.96
011-3100-6308 Travel & Meetings -0.50
011-3100-6309 Instruction & Training 250.00
011-3100-6332 Town Recruitment 78.23
011-3100-6362 Telephone 140.42
011-3110-6308 Travel & Meetings 175.94
011-3200-6362 Telephone 90.33
011-3200-6399 Other Supplies/Materials 359.57
011-3300-6138 Hazardous Waste Progr… 510.00
011-3300-6307 Mileage Reimbursement 12.06
011-3300-6308 Travel & Meetings 236.40
011-3300-6313 Computer Software 2,969.00
011-3300-6362 Telephone 270.99
011-3300-6398 Other General Expense 180.00
011-3300-6399 Other Supplies/Materials 714.79

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
011-4110-6111 Contract Personnel 945.00
011-4120-6361 Special Events & Awards 2,770.04
011-4600-6149 Street Maintenance 568.92
011-4600-6363 Electric 471.06
011-4740-6364 Water 38.23
011-5100-6122 Lawncare/Landscaping 814.51
011-5100-6123 Housekeeping 630.00
011-5100-6364 Water 8,105.80
011-5300-6118 Facility Maint & Security 89.49
011-5300-6123 Housekeeping 430.00
011-5300-6199 Other Contract Services 699.94
011-5300-6362 Telephone 59.29
011-5300-6398 Other General Expense 64.92
041-6900-6199 Other Contract Services 8,706.50
041-6900-6205 Architectural & Design 692.50
041-6900-6206 Engineering Consultants 45,707.10
041-6900-6209 Other Program & Proj C… 15,200.95
041-6900-6399 Other Supplies/Materials 119.88
041-6900-6502 Non-Capital Office Mach… 1,220.00
041-6900-6503 Non-Capital Computer E… 1,892.53
041-6900-6622 Site Improvements 397,030.65
042-6900-6201 Legal - City Attorney 685.98
045-6900-6622 Site Improvements 659.47
046-6900-6111 Contract Personnel 330.00
046-6900-6622 Site Improvements 2,855.80
048-6900-6206 Engineering Consultants 1,873.75
048-6900-6625 Sewer Main Replacement 450,818.00
051-0000-6399 Other Supplies/Materials 79.01
051-4800-6140 Sewer Maintenance Wo… 27,993.73
051-4800-6315 Permits for Operation 552.00
051-4800-6362 Telephone 91.65
051-4800-6363 Electric 937.58
051-4800-6364 Water 53.98
061-0000-2204 Deferred Comp Payable 36,420.12
061-0000-2225 Life Insurance Payable 940.45
061-0000-2226 Long Term Disability Pay… 1,263.28
061-0000-2233 Dental & Vision Insuranc… 5,860.83
061-1470-6024 FICA Matching Expense 309.00
061-1470-6037 Employee Assistance Pr… 828.07
061-1480-6111 Contract Personnel 13,690.00
061-1480-6118 Facility Maint & Security 380.23
061-1480-6123 Housekeeping 3,761.54
061-1480-6209 Other Program & Proj C… 9,043.44
061-1480-6301 Office Supplies 706.72
061-1480-6303 Postage 1,009.75
061-1480-6310 On-Line Service 1,451.07
061-1480-6323 Disposal Services 67.66
061-1480-6332 Town Recruitment 88.00
061-1480-6361 Special Events & Awards 423.09
061-1480-6362 Telephone 1,585.32
061-1480-6363 Electric 2,351.17
061-1480-6364 Water 1,003.11
061-1480-6398 Other General Expense 3,990.49
061-1480-6402 Office Mach & Furniture… 1,755.97
061-1480-6503 Non-Capital Computer E… 487.50
061-4300-6117 Equipment Maint & Repa… 139.68
061-4300-6118 Facility Maint & Security 269.78
061-4300-6123 Housekeeping 450.00

Expense Approval Report Payment Dates: 9/1/2024 - 9/30/2024 11/15/2024 12:18:23 PM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
061-4300-6308 Travel & Meetings 780.49
061-4300-6324 Uniforms 458.54
061-4300-6325 Safety Gear 937.61
061-4300-6342 Gas and Oil 50.76
061-4300-6362 Telephone 276.16
061-4300-6363 Electric 1,091.89
061-4300-6364 Water 1,139.23
061-4300-6398 Other General Expense 98.38
061-4300-6399 Other Supplies/Materials 130.91
061-4400-6318 Vehicle Repair 5,145.94
061-4400-6342 Gas and Oil 554.41
Grand Total: 1,917,099.36
Project Account Summary
Project Account Key Payment Amount
**None** 983,971.21
410216 447,078.75
410218 692.50
410224 2,084.88
410227-25 1,892.53
410231 4,851.75
419300 12,749.70
427903 685.98
467209 659.47
467226-25 3,185.80
487918-24 221,679.75
487918-25 231,012.00
BLD19-0393 2,700.00
BLD20-0313-FD 1,575.00
R4120-18 373.71
R4120-20 65.47
R4120-21 1,195.00
R4120-8 645.86
Grand Total: 1,917,099.36

TOWN OF LOS ALTOS HILLS
Staff Report to the City Council
November 21, 2024
SUBJECT: RECEIVE QUARTERLY INVESTMENT PORTFOLIO REPORT - QUARTER ENDING SEPTEMBER 30, 2024
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive Quarterly Investment Portfolio Report - Quarter Ending September 30, 2024 BACKGROUND:

These quarterly reports are presented to both the City Council and the Finance and Investment Committee to keep both bodies apprised as to the status of the Town's investment holding and demonstrate compliance with the Town's Investment Policy.

DISCUSSION:

The summary provided below presents the total of all Town investment holdings. TI1e City's portfolio book value, excluding operating cash and bond holdings as of September 30, 2024 was $26,637,479.

As of September 30, 2024, 16.5% of the Town's portfolio was placed in Federal Agency Securities, 41.1 % in US Treasuries, 24.6% in Corporate Notes, 1. 7% in Municipal Bonds,

1.5% in Certificate of Deposits, 0.1 % in Money Market with the balance of 14.5% in LAIF.

This portfolio mix chart is illustrated as part of Attachment 2.

Full compliance with the Town's Investment Policy is monitored closely and on a per trade basis as illustrated in Attachment 3. In accordance with California Government Code 53646(b )(3), the Town of Los Altos Hills can meet its pool expenditure requirements for the next six months.

ITEM 7C Staff Report

Portfolio Mix
Securi % of Total B
LAIF 14.5% 3,857,242
Money Market 0.1% 26,259
Corp Notes 24.6% 6,550,000
Certificate of Deposits 1.5% 400,000
Federal Home Loan Banks 16.5% 4,403,979
Federal Nat'I Mortgage 0.0%
Municipal Bonds 1.7% 455,000
Supra-National Agency Bond 0.0%
US Treasury 41.1% 10,945,000
100% 26,637,479
Portfolio Mix
Securi % of Total Par Value
LAIF 14.5% 3,857,242
Money Market 0.1% 26,259
Corp Notes 24.6% 6,550,000
Certificate of Deposits 1.5% 400,000
Federal Agencies 16.5% 4,403,979
Municipal Bonds 1.7% 455,000
Supra-National Agency Bond 0.0%
US Treasury 41.1% 10,945,000
100% 26,637,479
Portfolio Mix
Class T e % of Total Par Value
Corp Notes 28.8% 6,550,000
US Treasury/Agencies 67.5% 15,348,979
Supra-National Agency Bond 0.0%
Municipal Bonds 2.0% 455,000
Certificate of Deposits 1.8% 400,000
Accrued Interest
100% 22,753,979
Margin Over (Under) Par
Portfolio Mix Charts September 30, 2024

PORTFOLIO MIX - BY SECURITY
■
us Treasury

35.2%
■
Market
Value
3,857,242
26,259
6,496,118
411,606
4,382,962
445,412
10,514,697
26,134,296
Market
Value
6,496,118
14,897,659
445,412
411,606
116,157
22,366,953
Supra-National
Agency Bond
O.Q% Municipal Bonds

1.7%
■
(387,026)
■ LAIF

14.5%
11 Federal Agencies

16.5%
■ Money Market

0.1%
Iii Corp Notes

24.6%
Deposits

1.5%

PORTFOLIO MIX - BY CLASS
■ Municipal
Iii Supra-National Bonds
Agency Bond 2.0'l!I Certificate of

0.0% Deposits 1.8%
ITEM 7C Attachment 1

ITEM 7C Attachment 2

ITEM 7C Attachment 3

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

Town of Los Altos Hills
City Council Regular Meeting Minutes
Tuesday, October 22, 2024
Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Stanley Q. Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, Council Member George Tyson

Absent: Council Member Kavita Tankha
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Assistant to the City Manager Cody Einfalt, Finance Director Thomas Leung, Interim Community Development Director Jay Bradford, and Public Works Director WooJae Kim

1. CALL TO ORDER (6:00 P.M.)
Mayor Mok called the meeting to order at 6 P.M.

2. ROLL CALL
Mayor Stanley Mok, Vice Mayor Lisa Schmidt, Council Member Linda Swan, and Council Member George Tyson were present.

Council Member Kavita Tankha was absent.

3. PLEDGE OF ALLEGIANCE- Recited

4. AGENDA REVIEW
The agenda was approved as presented.

5. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing Supervisor Joe Simitian - Vice Mayor Schmidt presented the proclamation and all members of the City Council thanked Joe Simitian for all his hard work and dedication to the residents of Santa Clara County and the Town of Los Altos Hills.

Roger Spreen, Los Altos Hills County Fire District, gave an accommodation in recognition of Joe Simitian's many years of service.

B. Reappointment to the Environmental Initiative Committee: Council Member Tyson made a motion to reappoint April Anair to the Environmental Initiative Committee. Council Member Swan seconded the motion. Approved, Vote 4-0
C. Reappointment to the Environmental Initiative Committee- Vice Mayor Schmidt made a motion to reappoint Anand Ranganathan to the Environmental Initiative Committee.

Council Member Tyson seconded the motion. Approved, Vote 4-0 D. Reappointment to the Environmental Initiatives Committee- Council Member Tyson made a motion to reappoint Vrinda Bhandarkar to the Environmental Initiatives Committee.

Vice Mayor Schmidt seconded the motion. Approved, Vote 4-0

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

E. Appointment to the Pathways Committee – Council Member Swan made a motion to appoint Marc Gurwith to the Pathways Committee. Mayor Mok seconded the motion.

Approved, Vote 4-0
F. Reappointment to the Finance and Investment Committee – Council Member Swan made a motion to reappoint Allan Epstein to the Finance and Investment Committee. Mayor Mok seconded the motion. Vice Mayor Schmidt voted in opposition. Council Member Tyson abstained. Approved, Vote 2-1-1
Public Comment:

1. Rajiv Bhateja, a Los Altos Hills resident, supports Allan Epstein’s appointment to the Finance and Investment Committee.

G. Appointment to the Parks and Recreation Committee – Vice Mayor Schmidt made a motion to appoint Weiwen Li to the Parks and Recreation Committee. Council Member Tyson seconded the motion. Approved, Vote 4-0
H. Appointment to the Parks and Recreation Committee – Vice Mayor Schmidt made a motion to appoint Dr. Mukta Sharangpani to the Parks and Recreation Committee.

Council Member Swan seconded the motion. Approved, Vote 4-0 I. Appointment to the Pathways Committee –Council Member Swan made a motion to appoint Michael Henshaw to the Pathways Committee. Council Member Tyson seconded the motion. Approved, Vote 4-0

6. PRESENTATIONS FROM THE FLOOR
Mayor Mok made a motion to increase the speaker time to 3 minutes. Council Member Swan seconded the motion. Approved, Vote 4-0.

The following people made comments during the Presentation from the Floor:

1. Michael Grady, a 20-year resident of Los Altos Hills, commented about Twin Oak Court and asked if the Council intended to allow a 300-plus unit development on the 15- acres that was rezoned. Mr. Grady referenced the City of Los Gatos and the issues they faced with developers. Mr. Grady further stated that if the Council was not properly advised of rezoning changes, the Council should reconsider City Manager Peter Pirnejad’s employment agreement and salary increase on the Consent Calendar.

2. Edward Cristal asked that Chapter 8 of the City Code be amended to include established landscaping and trees protections.

3. May Araj, a Los Altos Hills resident, explained that she completely opposed the Twin Oak Court development. Ms. Araj shared her concerns about fire safety regarding the roadways with new potential residents from the development. She stated that she had not received any mail notification from the Town about this development. Council Member Swan encouraged May Araj to sign up for the City Manager’s Weekly email to stay informed.

4. John O’Connell, a resident of Los Altos Hills, explained that he had met with several of his neighbors and most of them had not been informed about any potential development. Mr.

O’Connell stated that the City Manager’s Weekly newsletter is a good tool to keep residents informed, but a mail notification should be a requirement.

5. Liu Yang, a resident of Los Altos Hills, stated that he recently received a notification about the development, but did not receive any notifications before the Twin Oak development project was approved. Mr. Yang encouraged the Council to install more safety measures for pedestrians and bikers.

6. Lanvi Evans, a resident of Los Altos Hills, wanted to clarify that residents appreciated the

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

Town’s Certified Housing Element, but wanted the number of units to be limited to 92 units.

7. Tami Nguyen, a resident of Los Altos Hills, stated that she is not against the Housing Element but wants the housing units to be limited to 92 units. Ms. Nguyen explained that she is signed up for the Weekly newsletter, but the information is an overview and not enough information for residents.

7. CONSENT CALENDAR
Vice Mayor Schmidt made a motion to approve the Consent Calendar as presented. Council Member Swan seconded the motion. Approved, Vote 4-0.

A. Approval of Special City Council Meeting Minutes – September 18, 2024. Approved, Vote 4-0.

B. Approval of Special City Council Meeting Minutes- September 19, 2024 Approved, Vote 4-0.

C. Approval of Regular City Council Meeting Minutes – September 19, 2024 Approved, Vote 4-0.

D. Review of Disbursements: August 31, 2024 Approved, Vote 4-0.

E. Approval of Treasurer’s Report for the Month End August 2024 Approved, Vote 4-0.

F. Receive an update on the Treasurer’s and Disbursements Reports Process and Transition of the Treasurer’s and Disbursements Reports to the Informational Items Section of the Agenda Approved, Vote 4-0.

G. Resolution Approving an Amendment to the Los Altos Hills Classification Plan and Salary Schedule Effective FY 2024-25 to Establish a New Classification Title and Salary Range for Deputy City Manager and Approving the Deputy City Manager Series Job Specifications Approved, Vote 4-0.

H. Review the 2023 General Plan Annual Progress Report and authorize transmittal of the reports to the Office of Planning and Research (OPR) Approved, Vote 4-0.

I. Resolution Accepting Open Space Easement Agreement at 12187 Kate Drive; Lands of Neary-Vidovich; File #SD21-009 Approved, Vote 4-0.

J. Resolution Approving a Temporary Driveway in an Open Space Easement Agreement at 12815 Deer Creek Lane; Lands of Sattar; File #SD21-0048 Approved, Vote 4-0.

K. Resolution Awarding a Construction Contract to Confluence Restoration, Inc. for the Matadero Creek Restoration Offsite Mitigation – Planting Project at Byrne Preserve for $110,000, including Contingency Funds; and Receive an Informational Update on the Matadero Creek Restoration and Bank Stabilization Onsite Project Approved, Vote 4-0.

Adjourned Regular Meeting From September 19, 2024 - Consent Calendar Items L. Ordinance (Second Reading) of the Town of Los Altos Hills amending Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to amend regulations relating to application processing and standing committee review

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

procedures in accordance with program B-15 of the Los Altos Hills 2023-2031 Housing Element. Motion to Waive Reading and Adopt the Ordinance Approved, Vote 4-0.

M. Resolution Approving and Authorizing the Execution of Amendment No. 2 to the Employment Agreement with Peter Pirnejad for City Manager Services Approved, Vote 4-0.

City Attorney Mattas provided an overview of state law regarding Employment Agreement Amendments for Executive Management positions, including the City Manager role. He outlined the proposed amendment to the City Manager’s Employment Agreement, which includes a salary increase from $254,880 to $298,000, effective October 22, 2024, as well as a cost-of-living adjustment consistent with increases provided to Town staff. The last amendment to the agreement was made in October 2022.

Attorney Mattas further explained that the agreement includes a provision to address potential salary compaction in the future. Under this provision, the City Manager’s salary will be set at 15-20% above the top of the salary range for the Town’s highest-paid department director. Attorney Mattas stated that this agreement does not impact the term of the agreement which will continue to run through October 24, 2027.

Public Comment:

1. John O'Connell, a resident of Los Altos Hills, spoke about the Employment Agreement for Peter Pirnejad and explained to the Council that he believes there should have been input from residents of the Town before considering an amendment to the City Manager’s contract. Mr. O’Connell asked that this item be removed from the Consent Calendar.

Mr. O'Connell also spoke about the 2023 General Plan Annual Progress Report and said that the report wasn’t made available by staff. Mr. O’Connell asked that this item be removed from the Consent Calendar and heard as a Public Hearing.

2. Eric Bredo, a resident of Los Altos Hills, spoke about the Matadero Creek Restoration Project. Mr. Bredo encouraged the Council to make progress on this project because the area width doesn’t provide for safe travel on the road.

3. Jitze Couperus, a resident of Los Altos Hills, spoke about the Matedero Creek Restoration Project. Mr. Couperus explained that the temporary fix has been in place for almost 13 years. Mr. Couperus stated that he hopes no one has to attend a funeral for someone from an accident on Page Mill Road. Mr. Couperus wants the Matedero Creek Restoration Project completed.

4. Rajiv Bhateja, a resident of Los Altos Hills, spoke about the City Manager’s Employment Agreement. Mr. Bhateja questioned the process and would have liked to have input from committees, residents, and staff included in the process. Mr. Bhateja explained that there should have been more transparency in the process of amending the employment agreement. Mr. Bhateja stated that it is troubling that there is a clause that adjusts the City Manager’s salary based on the highest-paid department director and referenced the fox in charge of the hen house.

5. Anand Ranganathan, a resident of Los Altos Hills, expressed concerns about the addition of the Deputy City Manager position, noting that it was not included in the budget. He recalled that the budget was already drawing from reserves and questioned the necessity of adding more administrative roles. Mr. Ranganathan also commented

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

on the $25,000 salary increase outlined in the City Manager’s Employment Agreement.

MOTION PASSED 4-0:

AYES: Mok, Schmidt, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha
Mayor Mok adjourned the September 19, 2024, Adjourned Regular Meeting at 7:20 pm and continued the City Council Special Meeting of October 22, 2024.

8. ONGOING BUSINESSA. Resolution Approving a Grant Agreement with Los Altos Hills Community Fiber to Install Underground Broadband Fiber Infrastructure at Priority Sites and Authorizing the City Manager to Execute the Agreement.

Public Works Director WooJae Kim explained that the Broadband Infrastructure Project (Project) was first approved by the Town Council in the FY2023-2027 Five Year Capital Improvement Plan with $800,000 of American Rescue Plan Act (ARPA) funding with a goal to expand broadband service to underserved areas in the Town to improve residents’ ability to work from home, improve access to the internet for education, and support public safety. On June 16, 2022, the Town Council, with the support of the Technology Committee, authorized the Town Manager to execute a contract with Government Technology Group, LLC (GTG) to conduct a Broadband Feasibility Study for the Town.

GTG met with the Committee regularly during the development of the feasibility study to answer questions from the community. On August 17, 2023, the study was presented to Council. The study and the recommendations were discussed in-depth at the Council Study Session on August 23, 2023. No actionable item materialized from those Council meetings. The City Council directed staff to work with the Technology Committee to refine the scope for an underground broadband fiber project before the end of the year during the April 15th City Council Special Meeting. Two project delivery approaches were evaluated and discussed in detail with the Technology Committee at their May 8 and May 15, 2024, meetings. The first approach was a Town-led effort in which the Town would issue a Request for Proposals to hire a design/build vendor to build broadband fiber infrastructure with Town oversight and control of the new infrastructure.

The second approach was for a project led by Los Altos Hills Community Fiber (LAHCF) with grant funding from the Town for LAHCF to design and build underground fiber infrastructure, which they would then continue to operate and maintain. LAHCF is a 501.c.12 non-profit mutual benefit corporation that has installed, operated, and maintained fiber throughout the Town since 2019. The Town has an existing Master Access Agreement with LAHCF that governs the installation of broadband infrastructure within the public right of way. Both project delivery approaches were deemed acceptable by staff from a regulatory and legal perspective. At the May 15, 2024 meeting, the Technology Committee adopted a motion recommending the LAHCF-led option with a scope of work extending the fiber infrastructure at priority sites including Town Hall, under Highway 280 to Foothill College, to emergency/public safety services at and near Foothill College, and as far west beyond Foothill College as feasible with the project

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

funding. The two project delivery approaches, along with staff’s analysis, and the Committee’s recommendations were presented to the Town Council at the May 21, 2024, Council Meeting. After hearing from staff, LAHCF, the Technology Committee, and members of the public at the meeting, the Council concurred with the Committee’s recommendations and authorized staff to negotiate an agreement with LAHCF to install underground fiber at priority sites as recommended. Council also approved the inclusion of the Project in the 2024-25 Town Council Work Plan.

Director Kim explained that the Town anticipated using ARPA funds for the project, but after realizing that the ARPA funds were already reported to the U.S. Department of Treasury, decided instead to use other sources of funding from the General Fund. During the initial stages of the negotiations and development of the grant agreement with LAHCF, the Town Attorney and Finance staff determined that the Town’s ARPA funds, previously thought to be reported based on specific eligible projects, had been reported as revenue loss replacement. The $800,000 previously set aside from revenues received from ARPA funding for broadband installation was still being held in a separate account in the General Fund.

Since the May 21, 2024, Council Meeting, staff with assistance from the Town’s contract project manager have worked closely with LAHCF, their vendor Next Level Infrastructure (NLI), and the Technology Committee to develop and negotiate a grant agreement, scope of work, and cost estimate for the Project. The Technology Committee formed an ad-hoc group to assist staff and LAHCF in negotiating the scope of work. At the July, August, and September 2024 Technology Committee meetings, a successively more refined scope of work was presented and discussed at each meeting for the Committee’s input.

Vice Mayor Schmidt asked why the route for installing fiber was changed from Foothill College up to Moody and Altamont to a different route.

Sean Rose, SR Rose Engineering, explained that the main consideration was that it is less costly to install the fiber on residential streets and the number of people that can be served.

Dr. Agrawal, a Los Altos Hills resident and member of the Los Altos Hill Community Fiber Committee, explained that the goal was to maximize the number of people who would have the potential to connect to fiber.

Vice Mayor Schmidt mentioned the comments received from resident Jim Waschura and asked if could language be added to the agreement that states the antenna in front of his property will be removed once the project is completed.

Dr. Agrawal clarified that the antenna is temporary and will be removed but expressed reluctance to amend the agreement at this stage.

Public Comment:

1. Jim Waschura, a Los Altos Hills resident, would feel more comfortable if the contract had a statement that promises to remove the antenna in the LaCresta Neighborhood.

2. Rajiv Bhateja, a resident of Los Altos Hills, is happy to see the project move forward

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

and thanked Sean Rose and WooJae Kim for their collaborative efforts with the Technology Committee.

3. Kjell Karlsson, a resident of Los Altos Hills, thanked everyone for how fast the project came together. Mr. Karlsson stated the equipment is expensive and as soon as the network is stabilized the antenna will be removed from the LaCresta Neighborhood.

Council Member Swan made a motion to approve Resolution Approving a Grant Agreement with Los Altos Hills Community Fiber to Install Underground Broadband Fiber Infrastructure at Priority Sites and Authorize the City Manager to Execute the Agreement. Council Member Tyson seconded the motion.

Approved, Vote 4-0.

AYES: Mok, Schmidt, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha

9. PUBLIC HEARING
A. 26140 Duval Way – File #CUP24-0001 – Lands of Episcopal Laymens Group of Los Altos - Conditional Use Permit for a request for a 10-year renewal of an existing AT&T-operated wireless communications facility (monopine) at St. Luke’s Chapel in the Hills with no changes to equipment or structures. CEQA review: Categorical Exemption per Section 15301(b).

Associate Planner Jonathan Fox explained The City Council initially approved the monopine structure and equipment area through Conditional Use Permit #139-08- CUP-IS-ND on January 8, 2009. One of the conditions of approval required that the CUP be renewed after ten (10) years. The wireless facility has been in continuous operation since installation; however, the Town did not receive a renewal request until May 14, 2024 with the current application. The Use Permit is expired and the applicant, AT&T Mobility (represented by Epic Wireless), is requesting a 10-year extension.

A Conditional Use Permit renewal for a wireless facility can be approved if the City Council finds that the facility operates in compliance with the Town’s Wireless Communications Facilities Policy (see Attachment 3) and approved conditions of approval for the site. The subject property complies with the siting and co-location criteria in the Wireless Policy and conditions for landscaping, colors, and structure are included in the CUP. The applicant’s response to the conditions is included in Attachment 6. Staff conducted an inspection of the property and found it to be adequately maintained, clean, and generally in compliance with the previous conditions of approval. Members of the Environmental Design and Protection Committee also visited the property and found the facility to be in good condition.

On September 18, 2024, the Planning Commission reviewed the proposal and voted 5-0-0 to forward a recommendation of approval to the City Council. The Planning Commission-recommended conditions of approval are included in the draft resolution (Attachment 1). A condition of approval is included requiring the wireless

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

provider to augment the existing landscaping with two (2) 24-inch box trees/shrubs of similar species.

The Public Hearing was opened for comments in favor or opposition of the Resolution for 26140 Duval Way – File #CUP24-0001.

There were no public comments.

The Public Hearing was closed.

Council Member Tyson made a motion to approve the Resolution for 26140 Duval Way – File #CUP24-0001 – Lands of Episcopal Laymens Group of Los Altos - Conditional Use Permit for a request for a 10-year renewal of an existing AT&Toperated wireless communications facility (monopine) at St. Luke’s Chapel in the Hills with no changes to equipment or structures. CEQA review: Categorical Exemption per Section 15301(b) Council Member Swan seconded the motion.

Approved, Vote 3-0-1. Mayor Mok abstained because of the business he does with clients that involve AT&T.

Approved, Vote 3-0-1.

AYES: Schmidt, Swan, Tyson
NOES: None
ABSTAIN: Mok
RECUSE: None
ABSENT: Tankha
B. 12889 Viscaino Place – File #CUP24-0002 – Lands of Fremont Hills Country Club - Conditional Use Permit for (1) demolition of an existing pool house and construction of a new 6,886 square-foot single-story aquatics building/multi-purpose room, (2) construction of a 230 square-foot addition to an existing office building, (3) request to exceed the Maximum Floor Area set by the existing Conditional Use Permit, (4) request for a 3-year review of the existing Conditional Use Permit. CEQA review: Categorical Exemption per Section 15302 – Replacement or Reconstruction.

Associate Planner Jonathan Fox explained that the 17.04-acre Fremont Hills Country Club (FHCC) site is a private establishment operating as a conditional use in the ResidentialAgricultural Zoning District since the early 1960s. FHCC currently operates under the conditions of File No. 19-94-ZP-SD-CUP, approved in 1994. This permit set requirements/limitations for hours of operation, parking, membership capacity, development area, floor area, etc. FHCC is requesting a Conditional Use Permit to demolish an existing pool house and construct a new 6,886 square-foot single-story aquatics building/multi-purpose room and a 230 square-foot addition to an existing office building. The project includes a request to exceed the Allowable Floor Area set by the prior use permit in 1994. Review and approval of the application would also satisfy the need for a recurring 3-year review of the conditional use. On October 3, 2024, the Planning Commission reviewed the proposal at a noticed public hearing and voted 4-0-1 (one commissioner absent) to recommend approval to the City Council, subject to conditions of approval.

The Public Hearing was opened for comments in favor or opposition of 12889 Viscaino

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

Place – File #CUP24-0002 – Lands of Fremont Hills Country Club - Conditional Use Permit.

Council Member Swan expressed opposition to delaying the historic designation work, emphasizing the importance of the property’s barns and water tower to Los Altos Hills' history and the need to preserve the Town’s historical heritage.

Randy Popp, architect and representative for the Fremont Hills Country Club, stated that they have a budget and timeline for the project already established, and adding the obligation to get the historical designation before they can obtain building permits would impact the club’s budget tremendously. Mr. Popp said they have no issue with adding the historical designation and tying it to the final building permit.

Public Comments:

1. Jitze Couperus, a resident of Los Altos Hills, spoke about a property on Fremont Road that was supposed to be added to the historic designation list, but it was delayed. Then, within one weekend, the house was demolished.

2. Carol Gottlieb, a resident of Los Altos Hills, would like to add the landmark designation to the water tower at the Fremont Hills Country Club.

The Public Hearing was closed.

Council Member Swan made a motion to approve the Resolution for 12889 Viscaino Place – File #CUP24-0002 – Lands of Fremont Hills Country Club - Conditional Use Permit for (1) demolition of an existing pool house and construction of a new 6,886 square-foot single-story aquatics building/multi-purpose room, (2) construction of a 230 square-foot addition to an existing office building, (3) request to exceed the Maximum Floor Area set by the existing Conditional Use Permit, (4) request for a 3-year review of the existing Conditional Use Permit. CEQA review: Categorical Exemption per Section 15302 – Replacement or Reconstruction adding language for Condition #49: Prior to the earlier issuance of the certificate of occupancy of the aquatics center or the issuance of a final building inspection for the modification to the equipment and office building, the applicant shall apply for, and upon approval by the City Council receive or upon disapproval not receive, the Landmark Designation for the water tower located on the property pursuant to Title 11, Chapter 1 of the Los Altos Municipal Code. Council Member Tyson seconded the motion.

Approved, Vote 4-0.

AYES: Mok, Schmidt, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: Tankha

10. NEW BUSINESS- None

11. STAFF REPORTS

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller reported that Council Chambers will be used as a Voting Location for Early Voting from October 26, 2024 – November 4, 2024 from 9 AM – 5 PM. And will serve as an Election Day Voting Center on Tuesday, November 5, 2024, from 7 AM- 8 PM.

Clerk Miller also provided the current vacancies on the volunteer committees. She further stated that there is 4 Town of Los Altos Hills nominees for the 2024 Los Altos Hills Volunteer of the Year Award through JVAC.

C. Finance Director Thomas Leung stated the following:
• The trial balance has been submitted to the auditors, and we are in the final phase of the audit. We anticipate presenting the ACFR to the FIC on December 8 and to the City Council on December 19.
• Recruitment for the Senior Accountant position closed on October 7. We have extended an offer to a candidate, who has accepted our offer. The new Senior Accountant will start on November 12.
• The Town's sweep account became operational on September 27, allowing cash to be swept into a Money Market Fund, currently yielding 4.74%. • Treasurer's, Disbursements, and Investment Reports will be published on the City’s website after each month-end close, rather than waiting until the next available Council meeting. The link will also be included in each City Manager’s Weekly and on the Finance Department website.
• The Town has received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the FY 2024-25 and 2025-26 budget.

This achievement resulted from collaboration among the City Council, FIC, and staff, particularly during a period marked by staff turnover and budget constraints.

D. Community Development Director Jay Bradford explained that the Notice of Preparation (NOP) for the Environmental Impact Report (EIR) on the Town’s multifamily rezoning efforts officially closed on September 14, 2024. This NOP period opened on September 13, 2024, and allowed the public and stakeholders to provide input on the scope of the environmental review, which will analyze the potential impacts of rezoning single-family properties to multi-family use.

On September 25 and October 9, 2024, the Town held two separate Multi-family Zoning and Environmental Impact Review (EIR) Scoping Workshops. Attendees were provided with an overview of the Housing Element Update timeline, public engagement, Regional Housing Needs Assessment (RHNA) requirements, no net loss monitoring, and the implications for multi-family rezoning under the California Environmental Quality Act (CEQA). Residents had the opportunity to ask questions and share concerns about the zoning and EIR scoping process, while Town representatives actively gathered feedback from participants. We received roughly 30 responses from members of the public.

The tribal consultations required by Assembly Bill 52 (AB 52) are still ongoing.

Feedback received during this period will help shape the Draft Environmental Impact

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

Report (DEIR), ensuring that all relevant environmental concerns are thoroughly evaluated before the next steps in the rezoning process.

An invitation was made to all to attend a “Forum on Housing” in Los Altos Hills, November 18th, 2024, at City Hall from 5:00pm – 7:00pm.

E. Public Works Director WooJae Kim reported the following:

Earlier today, the Town received five (5) bids for the Heritage House Upgrade project. The bids ranged from around $690,000 to $1.4M. The apparent lowest bid is well under the Engineer’s Estimate. Staff will evaluate all bids in detail. By next week, a determination of the lowest responsive and responsible bidder would be made, and the City Manager should be able to award a construction contract to the lowest bidder as authorized by Council at the September meeting. Staff is hoping to start construction by November or December timeframe to meet the CDBG funding deadlines for the project.

F. City Manager Peter Pirnejad presented the following:

1. Thanked Supervisor Simitian for his years of dedicated service leaving a legacy of responsible governance and steadfast leadership.

2. Wished everyone a joyful and prosperous Diwali! May this festival of lights fill your homes with happiness, your hearts with love, and your lives with endless blessings.

3. This past week, Mayor Stanley Mok, Councilmember Linda Swan, and I had the privilege of attending the 2024 CalCities Annual Conference in Long Beach. It was an incredibly productive and insightful experience, as we joined over a thousand elected officials and city professionals from across the state—a record-breaking turnout for the event.

4. We had a spooktacular evening at our new event: Costume Game Night! Families joined us for a Halloween-themed game night, where ghouls and goblins of all ages were welcome.

5. We will be hosting the Trick or Treat Tour at Town Hall on October 31st from 3:00-5:00 PM! Trick-or-treaters will have the exciting opportunity to visit staff offices while collecting delicious candy and other goodies along the way.

6. We are looking to host another Housing Element Forum to discuss on November 18th. I am meeting with my planning committee later this week to determine if the dates work, but I mention it because it will be in advance of the next regular meeting. We intend to send out a postcard to all residents, advertise in the paper, and in multiple Weekly E-Newsletters.

12. REPORTS FROM COUNCIL LIAISONS ON STANDING COMMITTEES, AD HOC

COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES

Los Altos Hills Regular City Council Meeting Minutes
Thursday, October 22, 2024

A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities

1. Council Member Tyson stated that the Undergrounding project is making good progress and shared a picture of some of the work.

13. REPORTS FROM COUNCIL, COMMISSION, AND COMMITTEE-INITIATED ITEMS

14. ADJOURN
The meeting was adjourned at 8:54 P.M

ITEM 8B
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: REJECTION OF CLAIM – AFNI INSURANCE COMPANY FOR MICHAEL &

KARI KIRK
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Deny the claim from AFNI Insurance Company for Michael and Kari Kirk per the recommendation from the Claims Examiner with PLAN JPA, the Town’s shared risk provider.

BACKGROUND:

A claim was submitted to the Town of Los Altos Hills on October 24, 2024, regarding alleged damage to the claimant's insured vehicle, a 2017 Model S 100D. The claimant asserts that asphalt splatter from road resurfacing caused damage to the vehicle.

Upon review, it was determined that the claim was submitted one year and five days past the applicable filing deadline. Therefore, the claim is untimely and does not meet the required timeframe for consideration.

The Town’s Claim’s Examiner, working on behalf of PLAN JPA, has recommended that the Town deny the claim as untimely.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2024-25 work plan.

FISCAL IMPACT:

There is no fiscal impact in denying the claim.

ITEM 8C
TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: REJECTION OF CLAIM- MAGGIE TAN
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Deny the claim for damages per the recommendation from the Claims Examiner with PLAN JPA, the Town’s shared risk provider.

BACKGROUND:

The Town of Los Altos Hills Claim Examiner conducted an investigation into a property damage claim filed by Maggie Tan on September 3, 2024. The claim alleges that a tree fell onto the claimant’s fence, fruit tree, and mature vegetation, resulting in property damage.

Following the investigation, the Town’s Claim Examiner, working on behalf of PLAN JPA, determined that the trees involved in the incident are privately owned and, therefore, concluded that the Town holds no liability for the reported damages. As such, the claim lacks merit, and the Town will not be able to provide reimbursement for the damages.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN
The report is for transparency and was not specified in the City Council’s 2024-25 work plan.

FISCAL IMPACT:

There is no fiscal impact in denying the claim.

1 TOWN OF LOS ALTOS HILLS November 21, 2024
Staff Report to the City Council
SUBJECT: RESOLUTION ADOPTING REVISED EMPLOYEE HANDBOOK

INCLUDING THE PERSONNEL RULES AND REGULATIONS AND

EMPLOYEE CLASSIFICATION AND COMPENSATION PLAN
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution adopting the revised Employee Handbook, which includes the Town’s Personnel Rules and Regulations, as well as the Classification and Compensation Plan.

BACKGROUND:

The Employee Handbook (the “Handbook”) is the Town’s comprehensive document that outlines all the rules, procedures, and regulations for employees, and it also includes pertinent information related to salaries/wages and benefits.

DISCUSSION:

On October 21, 2024, the City Manager sent a memo to the City Council regarding an adjustment in the interpretation of Section 7.5.1 Out-of-Classification Pay in the Employee Handbook, effective immediately.

Current Policy

7.5.1 Out-of-Classification Pay
Employees who by assignment from their department head or the City Manager perform the essential functions of a position with a higher salary classification than which they are regularly employed shall receive increased compensation beginning on the third (3rd) consecutive work day that the employee performs such functions; said increased compensation will provide the employee an increase ranging from five percent to ten percent of their current base pay. The specific amount of the increase will be determined based on the assignment’s length, complexity, and workload.

Determinations regarding whether an employee is entitled to out‐of‐classification pay shall be made in the sole discretion of the City Manager. Out‐of‐classification assignments may be terminated by a department head or the City Manager at any time. Out of class assignments shall be limited to nine‐hundred and sixty (960) hours per fiscal year in accordance with Government Code Section 20480.

Updated Interpretation
Going forward, out-of-classification pay will be applied from the first day an employee assumes out-of-class duties, rather than the third day. This change reflects the need for flexibility, particularly in situations where out-of-classification coverage is required for shorter durations.

ITEM 8D
TL
PP

Staff Report to City Council Page 2
Employee Handbook Update
November 21, 2024
ENVIRONMENTAL REVIEW:

Approving the revised Handbook is exempt from California Environmental Quality Act (CEQA) due to this action not being a “project” which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, as defined under CEQA Guidelines 15378.
2024-25 CITY COUNCIL WORK PLAN
Updates to the Employee Handbook support the “Continue Employee Enhancement and Retention” initiative in the 2024-25 City Council Work Plan.

FISCAL IMPACT:

No additional budget appropriation is required, as these costs can be absorbed within the existing budget. The Town will continue to monitor expenditures and adjust as necessary.

ATTACHMENTS:

1. Resolution Adopting the Revised Employee Handbook
a. Exhibit 1, Revised Employee Handbook

2. Revised Employee Handbook – Redlined

Resolution __ -24 Page 1
RESOLUTION __ -24

RESOLUTION ADOPTING REVISED EMPLOYEE HANDBOOK INCLUDING THE

PERSONNEL RULES AND REGULATIONS AND EMPLOYEE CLASSIFICATIONS

AND COMPENSATION PLAN
WHEREAS, the Employee Handbook (the “Handbook”) is an essential document for the effective and efficient operation of the Town by providing the Personnel Rules and Regulations and the Classification and Compensation Plan; and
WHEREAS, periodically updating the Handbook is necessary to ensure compliance with the law and adherence to best practices; and
WHEREAS, the last comprehensive review and update of the Handbook was in 2024; and WHEREAS, the Handbook has been reviewed and updated in 2024 to reflect additional modifications necessary for the effective and efficient operation of the Town.

NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills hereby adopts the revised Employee Handbook including the Personnel Rules and Regulations and Employee Classifications and Compensation Plan, included as Exhibit A.

BE IT FURTHER RESOLVED that all prior versions of the Employee Handbook shall be of no further force or effect.

BE IT FURTHER RESOLVED that this Resolution shall be effective immediately upon its adoption.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 21st of November 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Stanley Q. Mok, Mayor
ATTEST:
__________________________
Arika Birdsong-Miller, City Clerk
ITEM 8D, Attachment 1

Approved by City Council 9/19/2024

TOWN OF LOS ALTOS HILLS
Employee Handbook
Personnel Rules and Regulations
– And –
Classification and Compensation Plan

TABLE OF CONTENTS
PERSONNEL RULES AND REGULATIONS ........................................................................... 9 SECTION 1 – GENERAL PROVISIONS ............................................................................... 11

1.1 COVERAGE ................................................................................................. 11

1.2 PERSONNEL ORDINANCE ............................................................................ 11

1.3 AMENDMENT OF RULES ............................................................................. 11

1.4 VIOLATION OF RULES ................................................................................. 11

1.5 MEMBERSHIP IN EMPLOYEE REPRESENTATION ORGANIZATIONS .............. 11 SECTION 2 – DEFINITION OF TERMS .............................................................................. 12

2.1 ANNIVERSARY DATE ................................................................................... 12

2.2 APPOINTING AUTHORITY ........................................................................... 12

2.3 AUTHORIZED POSITION .............................................................................. 12

2.4 BENEFITS .................................................................................................... 12

2.5 CLASSIFICATION ......................................................................................... 12

2.6 COMPENSATION PLAN ............................................................................... 12

2.7 COMPETITIVE SERVICE ............................................................................... 12

2.8 DEMOTION ................................................................................................. 13

2.9 DEPARTMENT HEAD ................................................................................... 13

2.10 DOMESTIC PARTNER .................................................................................. 13

2.11 ELECTED OFFICIAL ...................................................................................... 13

2.12 ELIGIBLE ..................................................................................................... 13

2.13 ELIGIBLE LIST .............................................................................................. 13

2.14 EMPLOYEE .................................................................................................. 13

2.15 EXAMINATION ............................................................................................ 13

2.16 EXEMPT EMPLOYEE .................................................................................... 14

2.17 GROSS MISCONDUCT ................................................................................. 14

2.18 HOURLY EMPLOYEE .................................................................................... 14

2.19 IMMEDIATE FAMILY MEMBER ................................................................... 14

2.20 INTRODUCTORY PERIOD ............................................................................ 14

2.21 NON-EXEMPT EMPLOYEE ........................................................................... 14

2.22 MANAGEMENT EMPLOYEE ........................................................................ 15

2.23 OVERTIME WORK ....................................................................................... 15

2.24 PART-TIME POSITION ................................................................................. 15

2.25 PERSONNEL ACTION FORM ........................................................................ 15

2.26 PERSONNEL OFFICER .................................................................................. 15

2.27 POSITION ................................................................................................... 15

2.28 PROMOTION .............................................................................................. 15

2.29 RECLASSIFICATION ..................................................................................... 15

2.30 REGISTERED DOMESTIC PARTNER .............................................................. 15

2.31 REGULAR EMPLOYEE .................................................................................. 16

2.32 REINSTATEMENT ........................................................................................ 16

2.33 REJECTION .................................................................................................. 16

2.34 SALARY ADVANCEMENT ............................................................................. 16

2.35 SALARY REDUCTION ................................................................................... 16

2.36 SUSPENSION .............................................................................................. 16

2.37 TEMPORARY APPOINTMENT ...................................................................... 16

2.38 TEMPORARY POSITION .............................................................................. 16

2.39 TERMINATION ............................................................................................ 16

2.40 TOWN ........................................................................................................ 16

2.41 TRANSFER .................................................................................................. 17

2.42 WORK WEEK .............................................................................................. 17 SECTION 3 – CLASSIFICATION ........................................................................................ 18

3.1 PREPARATION AND MAINTENANCE OF PLAN ............................................ 18

3.2 ADOPTION OF PLAN ................................................................................... 18

3.3 NEW POSITIONS ......................................................................................... 18

3.4 RECLASSIFICATION ..................................................................................... 18 SECTION 4 – THE SELECTION AND APPOINTMENT PROCESS ........................................... 19

4.1 APPLICATION PROCESS .............................................................................. 19

4.2 APPLICATION FORMS ................................................................................. 19

4.3 DISQUALIFICATION OF APPLICATIONS ....................................................... 19

4.4 NOTICE OF REJECTION OF APPLICATION .................................................... 20

4.5 SELECTION PROCESS .................................................................................. 20

4.6 WAIVER OF RESPONSIBILITY ....................................................................... 20

4.7 PROMOTIONAL EXAMINATIONS ................................................................ 20

4.8 CONDUCT OF SELECTION PROCESS ............................................................ 21

4.9 SCORING AND QUALIFYING GRADE ............................................................ 21

4.10 NOTICE OF RESULTS ................................................................................... 21

4.11 ELIGIBLE LIST .............................................................................................. 21

4.12 ELIGIBLE LIST DURATION ............................................................................ 21

4.13 REMOVAL OF NAME ................................................................................... 21

4.14 TYPE OF APPOINTMENTS ........................................................................... 22

4.15 APPOINTMENTS ......................................................................................... 22

4.16 PROVISIONAL APPOINTMENTS ................................................................... 22 SECTION 5 – EMPLOYMENT STATUS .............................................................................. 23

5.1 INTRODUCTORY EMPLOYMENT ................................................................. 23

5.2 MANAGEMENT EMPLOYEES ....................................................................... 24

5.3 REGULAR EMPLOYMENT ............................................................................ 24

5.4 TEMPORARY EMPLOYMENT ....................................................................... 24

5.5 EMERGENCY EMPLOYMENT ....................................................................... 25 SECTION 6 – ATTENDANCE AND LEAVES OF ABSENCE .................................................... 26

6.1 REQUIREMENTS OF ATTENDANCE/PUNCTUALITY ...................................... 26

6.2 SICK LEAVE AND VERIFICATION .................................................................. 26

6.3 CATASTROPHIC LEAVE ................................................................................ 28

6.4 HOLIDAYS ................................................................................................... 28

6.5 VACATION .................................................................................................. 29

6.6 COMPENSATORY TIME OFF ........................................................................ 30

6.7 STANDBY ASSIGNMENT AND COMPENSATION .......................................... 30

6.8 JURY DUTY/COURT APPEARANCES ............................................................. 31

6.9 BEREAVEMENT LEAVE ................................................................................ 31

6.10 MILITARY LEAVE ......................................................................................... 31

6.11 INDUSTRIAL ACCIDENT LEAVE .................................................................... 32

6.12 ADMINISTRATIVE LEAVE ............................................................................ 32

6.13 CALIFORNIA FAMILY RIGHTS ACT (CFRA - SB 1383) .................................... 32

6.14 PREGNANCY DISABILITY LEAVE ................................................................... 38

6.16 LEAVE WITHOUT PAY ................................................................................. 40

6.17 SUPERVISORY DISCRETION ......................................................................... 40 SECTION 7 – COMPENSATION AND PAYROLL PRACTICES ............................................... 41

7.1 PREPARATION OF COMPENSATION PLAN .................................................. 41

7.2 ADOPTION OF PLAN ................................................................................... 41

7.3 AUTHORIZATION OF OVERTIME ................................................................. 41

7.4 DEFINITION OF EXEMPT EMPLOYEE ........................................................... 42

7.5 MISCELLANEOUS PAY PROVISIONS ............................................................ 44

7.6 ELIGIBILITY FOR BENEFITS .......................................................................... 46 SECTION 8 – PERFORMANCE EVALUATIONS .................................................................. 48

8.1 PERFORMANCE EVALUATION PROVISIONS ................................................ 48 SECTION 9 – TRANSFER, RESIGNATION, LAYOFF, REINSTATEMENT, REEMPLOYMENT .... 49

9.1 TRANSFER .................................................................................................. 49

9.2 RESIGNATION ............................................................................................. 49

9.3 JOB ABANDONMENT .................................................................................. 49

9.4 LAYOFF POLICY AND PROCEDURE .............................................................. 49

9.5 REINSTATEMENT ........................................................................................ 50 SECTION 10 – DISCIPLINARY ACTIONS ........................................................................... 51

10.1 SUSPENSION .............................................................................................. 51

10.2 REDUCTION IN PAY .................................................................................... 51

10.3 DEMOTION ................................................................................................. 51

10.4 DISMISSAL .................................................................................................. 51

10.5 GROUNDS FOR DISCIPLINE ......................................................................... 51

10.6 PROCEDURES FOR TAKING DISCIPLINARY ACTION ..................................... 53 SECTION 11 – APPEALS HEARING AND GRIEVANCE PROCEDURES .................................. 55

11.1 APPEALS HEARING PROCEDURE ................................................................. 55

11.2 GRIEVANCE PROCESS ................................................................................. 58

SECTION 12 – RECORDS AND REPORT ............................................................................ 60

12.1 PERSONNEL FILES ....................................................................................... 60

12.2 PERSONNEL ACTION FORMS ...................................................................... 60

12.3 DESTRUCTION OF RECORDS ....................................................................... 60 SECTION 13 – MANAGEMENT RIGHTS ........................................................................... 61

13.1 MANAGEMENT RIGHTS PROVISION ........................................................... 61 SECTION 14 – MISCELLANEOUS POLICIES ....................................................................... 62

14.1 ANTI-HARASSMENT, DISCRIMINATION AND RETALIATION POLICY ............ 62

14.2 OUTSIDE EMPLOYMENT ............................................................................. 68

14.3 USE OF TOWN EQUIPMENT PROHIBITED ................................................... 69

14.4 EMPLOYEE DRESS CODE ............................................................................. 69

14.5 NEPOTISM POLICY ...................................................................................... 70

14.6 POLICY PROHIBITING THE USE OF DRUGS AND ALCOHOL .......................... 71

14.7 NON–SMOKING POLICY.............................................................................. 75

14.8 MOBILE TELECOMMUNICATION DEVICES POLICY ...................................... 75

14.9 INFORMATION TECHNOLOGY (IT) POLICY .................................................. 77

14.10 FRAUD POLICY ............................................................................................ 92

14.11 DRIVER SELECTION POLICY ......................................................................... 98

14.12 VIOLENCE IN THE WORKPLACE ................................................................ 101 CLASSIFICATION AND COMPENSATION PLAN .............................................................. 104 SECTION 100 – AUTHORIZED CLASSIFICATION AND SALARIES ...................................... 106 100.1 MONTHLY SALARY SCHEDULE BY PERMANENT EMPLOYEE CLASSIFICATION ......... 106 SECTION 200 – LEAVE .................................................................................................. 108 SECTION 300 – HEALTH AND WELFARE ........................................................................ 109 300.1 CAFETERIA AND FLEXIBLE BENEFIT PLAN ................................................. 109 300.2 DESIGNATED HEALTH CONTRIBUTION TOWARD HEALTH PREMIUM ....... 109 300.3 DENTAL PLAN ........................................................................................... 110 300.4 VISION PLAN ............................................................................................. 110

300.5 EMPLOYEE WELLNESS .............................................................................. 110 300.6 LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ........ 110 300.7 LONG TERM DISABILITY INSURANCE ........................................................ 111 300.8 WORKERS’ COMPENSATION .................................................................... 111 300.9 EMPLOYEE ASSISTANCE PROGRAM .......................................................... 112 300.10 UNIFORMS AND SAFETY GEAR ................................................................. 112 SECTION 400 – OTHER BENEFITS .................................................................................. 114 400.1 DEFERRED COMPENSATION ..................................................................... 114 400.2 CREDIT UNION ......................................................................................... 115 400.3 AUTOMOBILE ALLOWANCE ...................................................................... 115 400.4 PARKS & RECREATION PROGRAM REGISTRATION FEES ........................... 115 400.5 TUITION REIMBURSEMENT ...................................................................... 115 SECTION 500 – RETIREMENT ........................................................................................ 117 500.1 PENSION – TIER I ...................................................................................... 117 500.2 PENSION – TIER II ..................................................................................... 118 500.3 PENSION – TIER III .................................................................................... 120 500.4 RETIREE MEDICAL REIMBURSEMENT ....................................................... 121

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Personnel Rules and Regulations

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Town of Los Altos Hills
Personnel Rules & Regulations
11 SECTION 1

GENERAL PROVISIONS

1.1 COVERAGE
These rules establish the personnel system for the Town of Los Altos Hills. These rules shall apply to all employees of the Town except Sections 10 and 11, which shall not apply to employees excluded from the competitive service. Furthermore, any section or provision which excludes a particular category of employment from coverage or defines the category of employment that is covered shall govern, and employees not covered by the section or provision shall not be entitled to the benefits or rights described therein.

In addition, the provisions of Section 14.1, the Town’s Anti-Discrimination and Harassment Policy, shall also apply to all elective officers and their duly appointed deputies, members of appointive boards, commission and committees, persons engaged under contract, and volunteer personnel.

1.2 PERSONNEL ORDINANCE
These Personnel Rules and Regulations are adopted pursuant to Resolution No. xx-24 adopted September19, 2023 May 19, 2016 by the City Council of the Town of Los Altos Hills.

1.3 AMENDMENT OF RULES
Amendment and revisions of these rules and regulations shall become effective upon adoption by the City Council.

1.4 VIOLATION OF RULES
Violation of the provisions of these rules and regulations shall be grounds for rejection of applicants or disciplinary action of incumbent employees, including suspension, demotion or dismissal.

1.5 MEMBERSHIP IN EMPLOYEE REPRESENTATION ORGANIZATIONS The City Manager shall designate the employees by job titles who have been determined to be management and confidential employees. Management and confidential employees may not represent any employee organization which represents other employees on matters within the scope of representation.

All other employees of the Town shall have the right to form, join and participate in the activities of employee organizations representing appropriate bargaining units of their own choosing for the purposes of representation on all matters of employer-employee relations, including, but not limited to, wages, hours, and other terms and conditions of employment.

Employees of the Town shall also have the right to refuse to join or participate in the activities of employee organizations, and shall have the right to represent themselves

Town of Los Altos Hills
Personnel Rules & Regulations
12 individually in their employment relations with the Town.

Town of Los Altos Hills
Personnel Rules & Regulations
13 SECTION 2

DEFINITION OF TERMS
The following terms, wherever used in these Rules, shall be defined as follows:

2.1 ANNIVERSARY DATE
The future date on which a regular or introductory employee is eligible, on the basis of a satisfactory job performance evaluation for a prescribed period, for a merit salary advancement within the salary range established for the class of position they occupy.

2.2 APPOINTING AUTHORITY
The City Manager shall have the authority to approve or disapprove appointment of employees in accordance with the Municipal Code and these rules and regulations.

2.3 AUTHORIZED POSITION
Any position authorized by the City Council to be filled by the City Manager.

2.4 BENEFITS
That listing of benefits provided or accrued to all persons employed by the Town in a regular position. The benefits listing is an integral part of the Compensation Plan as approved by the City Council for each fiscal year.

2.5 CLASSIFICATION
All positions sufficiently similar in duties and responsibilities, and working conditions, to permit grouping under a common classification with a common title, and to permit the application with equity of common standards of selection, transfer, promotion, and salary.

2.6 COMPENSATION PLAN
The assignment by City Council Resolution of salary ranges and/or salary rates, and related employee benefits.

2.7 COMPETITIVE SERVICE
The positions and employments which are included or which may hereafter be included in the Classification Plan, excluding management, temporary, provisional, emergency or other non-regular positions.

Town of Los Altos Hills
Personnel Rules & Regulations
14 2.8 DEMOTION
The movement of an employee from one position to another which is allocated to a classification having a lower maximum rate of pay.

2.9 DEPARTMENT HEAD
The person appointed by the City Manager to be in charge of a department.

2.10 DOMESTIC PARTNER
See “Registered Domestic Partner.”

2.11 ELECTED OFFICIAL
City Council members.

2.12 ELIGIBLE
A person whose name is on an employment list which has been approved by the City Manager.

2.13 ELIGIBLE LIST
A list, approved by the City Manager, of names of persons who have successfully completed an examination - which may include written, oral, practical and/or interview components - for a given classification in the competitive service, and are ranked on the list in the order of the score received.

2.14 EMPLOYEE
Any person hired to work for the Town at a regular salary in a position the duties of which are subject to direct supervision and control by or on behalf of the City Manager.

Independent contractors and members of Town Committees and Commissions, whether or not compensated, shall not be deemed to be employees within the meaning of these Rules, with the exception that elected official will be considered as employees solely for the purpose of eligibility for health, dental and vision benefits.

2.15 EXAMINATION

2.15.1 Open examination:

Open to all persons meeting the minimum qualifications established by the City Manager or designee.

Town of Los Altos Hills
Personnel Rules & Regulations
15 2.15.2 Promotional examination:

Limited to regular and introductory employees in the competitive service who meet the minimum qualifications established by the City Manager.

2.16 EXEMPT EMPLOYEE
An exempt employee shall be defined, for compensation purposes, as an employee who is exempt from overtime compensation pursuant to the Federal Fair Labor Standards Act.

These employees are listed in Section 7.5.

2.17 GROSS MISCONDUCT
Gross or egregious misconduct, including but not limited to conduct such as assault, battery, discrimination, harassment, fraud, theft, embezzlement, and other conduct prejudicial to the public welfare and the functioning of the employee's department or Town.

2.18 HOURLY EMPLOYEE
An employee whose compensation is based on an hourly rate.

2.19 IMMEDIATE FAMILY MEMBER
Immediate Family Member shall be defined as a child, (which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status), a biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child, a spouse, a registered domestic partner, a grandparent, a grandchild, a sibling, a step sibling, or inlaws.

2.20 INTRODUCTORY PERIOD
A working test period during which an employee in a position in the competitive service is required to demonstrate fitness for the duties to which the employee is appointed by actual performance of the duties of the position. Employees in positions outside of the competitive service are not subject to an introductory period because those positions are at-will.

2.21 NON-EXEMPT EMPLOYEE
A non-exempt employee shall be defined, for compensation purposes, as an employee who is not exempt from overtime compensation under the Federal Fair Labor Standards Act.

Town of Los Altos Hills
Personnel Rules & Regulations
16 2.22 MANAGEMENT EMPLOYEE
An employee who holds a position designated as “management.” These employees are listed in Section 5.2.

2.23 OVERTIME WORK
Work by non-exempt employees which is authorized and in excess of forty (40) hours in a designated work week.

2.24 PART-TIME POSITION
A position having a work-week of fewer hours than the work-week established for fulltime positions in the class. A part-time position may be either regular or temporary.

2.25 PERSONNEL ACTION FORM
A multi-purpose form approved by the City Manager for use in processing changes in an employee's salary rate, employment status, or other matters set forth in this Handbook.

2.26 PERSONNEL OFFICER
The City Manager or designated representative (designee).

2.27 POSITION
A particular job assignment which includes certain duties and responsibilities assigned to a single employee and performed on either a full-time or part-time basis.

2.28 PROMOTION
The movement of an employee from one position to another which is allocated to a classification with a higher maximum rate of pay.

2.29 RECLASSIFICATION
The reassignment of a position from one class to a different class in accordance with a reevaluation of the minimum qualifications, duties and responsibilities of the position.

2.30 REGISTERED DOMESTIC PARTNER
Individual who is registered, along with another person, with the California Secretary of State as Domestic Partners.

Town of Los Altos Hills
Personnel Rules & Regulations
17 2.31 REGULAR EMPLOYEE
An employee in the competitive service who has successfully completed the introductory period and has been retained with regular status as hereafter provided in these Rules.

2.32 REINSTATEMENT
The re-employment without examination of a former employee.

2.33 REJECTION
The separation of an employee from service during the introductory period.

2.34 SALARY ADVANCEMENT
A salary increase within the limits of the pay range established for a classification.

2.35 SALARY REDUCTION
A salary decrease within the limits of the pay range established for a classification.

2.36 SUSPENSION
The temporary separation from the service of an employee without pay for disciplinary purposes.

2.37 TEMPORARY APPOINTMENT
An appointment to a position of limited duration of a person who possesses the minimum qualifications established for a particular class.

2.38 TEMPORARY POSITION
A full-time or part-time position of limited duration.

2.39 TERMINATION
The separation of an employee from the Town service because of retirement, resignation, layoff, death, dismissal, inability to perform the essential functions of a position, or for any other lawful reason.

2.40 TOWN
The Town of Los Altos Hills.

Town of Los Altos Hills
Personnel Rules & Regulations
18 2.41 TRANSFER
A change of an employee from one position to another position in the same class or in a comparable class with the same maximum rate of pay.

2.42 WORK WEEK
The standard work week for full-time employees of the Town shall be forty (40) hours. For purposes of payroll, the work week begins on Sunday (midnight) and ends on the next consecutive Sunday (midnight). At the discretion of the City Manager, alternative work schedules and work weeks may be offered. For those employees participating in a “9/80” work schedule, the work week will begin at the midpoint of the workday the employee is regularly scheduled to work eight hours.

19 Town of Los Altos Hills
Personnel Rules & Regulations
SECTION 3

CLASSIFICATION

3.1 PREPARATION AND MAINTENANCE OF PLAN
The City Manager shall ascertain and record the duties and responsibilities of all positions in the competitive service and, after consultation with heads of departments affected, prepare and maintain the Classification Plan. The Classification Plan shall consist of a list of every classification in use by the Town. The Classification Plan shall also contain, as an addendum, job descriptions for each position, which shall include the class title; a description of the position; examples of typical duties and responsibilities; and a description of abilities and other qualifications for the position.

3.2 ADOPTION OF PLAN
Before the classification plan or any part thereof shall become effective, it shall first be approved by the City Council. The job classification plan shall be amended or revised when required in the same manner as originally established.

3.3 NEW POSITIONS
When a new position is created by City Council action, before the same may be filled, and except as otherwise provided by Municipal Code or these Rules, no person shall be appointed or employed to fill such position until the classification plan shall have been amended to provide, therefore.

3.4 RECLASSIFICATION
Positions, the duties of which have changed materially to necessitate reclassification, shall be assigned by the City Manager to a more appropriate class, whether new or already created. Reclassification shall not be used for the purpose of avoiding restrictions concerning demotions and promotions.

Town of Los Altos Hills
Personnel Rules & Regulations
20 SECTION 4

THE SELECTION AND APPOINTMENT PROCESS

4.1 APPLICATION PROCESS
All openings (except for returning temporary/seasonal workers) shall be publicized utilizing modern recruitment methodologies such as posting to web-based job search sites, particularly those utilized to advertise governmental positions, and by such other recruiting activities as the City Manager deems necessary or advisable to fill a particular position in a way which meets the Town’s goal of obtaining the most qualified employees.

The announcement shall include: Title and pay for the position; the nature of the work to be performed; the minimum qualifications; the essential functions of the position; the method of applying; the closing date for the application, if one is established; and such other information as seems desirable in the discretion of the City Manager.

4.2 APPLICATION FORMS
Job applications shall be made on forms provided by the City Manager or designee. All applications must be completed in full and signed by the person applying.

4.3 DISQUALIFICATION OF APPLICATIONS
The Town through the City Manager or the Administrative Services Director or their designees shall reject an application, or after examination, shall disqualify or remove the applicant's name from an eligible list, if the applicant:

1. Has made false statements, or practiced any deception or fraud on the application, declarations, or in securing eligibility for appointment;

2. Is found to lack any of the requirements, certifications, or qualifications for the position involved;

3. Is physically or psychologically unfit for the performance of the position duties, and cannot be reasonably accommodated;

4. Has been convicted of a crime (including no contest pleas), either a misdemeanor involving moral turpitude or felony that to the position duties that the applicant would perform or would be inimical the workplace;

5. Used or attempted to use inappropriate political pressure or bribery to secure an advantage in the examination or appointment;

6. Directly or indirectly obtained information regarding examinations;

Town of Los Altos Hills
Personnel Rules & Regulations
21 7. Failed to submit the employment application correctly or within the prescribed time limits;

8. Has had their privilege to operate a motor vehicle in the State of California suspended or revoked, if driving is a job requirement;

9. For any material cause which in the judgment of the City Manager or designee would render the applicant unfit for the position.

4.4 NOTICE OF REJECTION OF APPLICATION
Defective applications may be returned, at the sole discretion of the hiring manager or City Manager, to the applicant with notice to amend and refile, provided that the time limit for receiving applications has not expired.

4.5 SELECTION PROCESS
After the time limit for receiving applications for a particular position has expired, the City Manager or designee shall determine the total number of applicants who meet the minimum qualifications for the positions. The chosen applicants shall then be given further consideration for the position by being allowed to participate further in the selection process by the hiring manager and Human Resources.

4.6 WAIVER OF RESPONSIBILITY
Candidates required to take part in physical agility or demonstration tests will be required to sign a waiver of responsibility freeing the Town of all liability arising from injury incurred during the examination.

4.7 PROMOTIONAL EXAMINATIONS
When the City Manager finds that it is in the best interests of the Town, vacancies in the competitive service shall be filled by promotion from within the competitive service, after an eligibility list is established. Only employees who meet the requirements for the classification set forth in the promotional examination announcements may be admitted to promotional examinations. If, in the opinion of the City Manager, it is in the best interest of the Town to use an open, competitive examination instead of a closed, promotional examination, then they shall call for applications for the vacancy and arrange for an open, competitive examination and for the preparation and certification of an eligible list. If, in their judgment, it is in the Town's best interest, the City Manager may arrange an examination which is both open and promotional.

When an employee is promoted, their salary shall be that approved by the City Manager, except that the salary shall be at least equal to or higher in salary than the employee's present base salary.

4.7.1 Promotion within a Job Series

Town of Los Altos Hills
Personnel Rules & Regulations
22 Full-time employees may be promoted within the same job series based on performance evaluations, without a formal recruitment process. To qualify for promotion, employees must have completed at least one year in their current role and meet or exceed performance standards. Promotions within a job series require the Supervisor and City Manager’s approval. The City Manager or designee will review evaluations and make the final decision.

Job Series:

1. City Manager Series
● Assistant City Manager
● Deputy City Manager
● Assistant to the City Manager

2. City Clerk Series
● City Clerk
● Admin Clerk/Technician

3. Management Analyst Series
● Management Analyst II
● Management Analyst

4. Finance Series
● Finance Manager
● Senior Accountant
● Accountant
● Accounting Technician
● Accounting Office Assistant

5. Community Development Series
● Assistant Community Development Director/Building Official ● Principal Planner
● Senior Planner
● Associate Planner
● Assistant Planner

6. Building Services Series
● Assistant Community Development Director/Building Official ● Deputy Building Official/Plan Examiner
● Senior Building Inspector
● Building Inspector
● Building Technician

7. Engineering Series
● Utility Engineering Manager
● Senior Civil Engineer
● Associate Engineer
● Assistant Engineer

8. Public Works Inspector
● Senior Public Works Inspector
● Public Works Inspector

9. Maintenance Series
● Senior Maintenance Superintendent
● Maintenance Superintendent
● Maintenance Worker III

Town of Los Altos Hills
Personnel Rules & Regulations
23 ● Maintenance Worker II
● Maintenance Worker I

10. Community Services Series
● Community Services Manager
● Community Services Supervisor
● Recreation Specialist

4.7.2 Promotion from Interim to Permanent
Full-time employees holding an interim appointment may be promoted to a permanent position based on performance evaluations, without a formal recruitment process. An “interim” appointment is a temporary role filled by an employee to manage the position until a permanent replacement is found. To qualify for promotion, employees must have completed at least three months in the interim role and meet or exceed performance standards. Promotions from interim to permanent require the Supervisor and City Manager’s approval. The City Manager or designee will review evaluations and make the final decision.

4.8 CONDUCT OF SELECTION PROCESS
The City Manager or designee may prepare and administer or contract with any competent agency or individual for the administration of any part of the selection process, as they deem most appropriate.

4.9 SCORING AND QUALIFYING GRADE
Failure in one part of the examination, or to meet established standards described in the job announcement, will be grounds for declaring such applicant as failing in the entire examination or as disqualified for subsequent parts of an examination. A candidate's final score in a given examination shall be the average of the scores on each competitive part of the examination on which the applicant qualified, weighted as shown in the examination announcement.

4.10 NOTICE OF RESULTS
Each applicant shall be notified of the examination results, including the final earned score and ranking on the eligible list, if applicable.

4.11 ELIGIBLE LIST
After completion of any open or promotional examination, the City Manager or designee shall prepare an eligible list consisting of the names of candidates who passed the entire selection process, arranged in order of final standing, from the highest to the lowest.

Notwithstanding any other provision of these rules, if there are less than three (3) names on an eligible list, the City Manager may declare such list void and fill the position(s) by any method permitted by these Personnel Rules, including, but not limited to, undertaking new recruiting and selection procedures. Eligible lists shall become effective upon the approval by the City Manager.

Town of Los Altos Hills
Personnel Rules & Regulations
24 4.12 ELIGIBLE LIST DURATION
Eligible lists shall remain in effect for twelve (12) months, unless the City Manager abolishes the list, or the list is exhausted or extended by the City Manager. The City Manager may abolish or extend the list at any time prior to the expiration of the list if they determine that it is in the best interest of the Town to do so.

4.13 REMOVAL OF NAME
The name of any person appearing on an eligible list shall be removed by the City Manager if the eligible applicant so requests in writing, or fails to respond within ten (10) days to a notification of an opening from the City Manager.

4.14 TYPE OF APPOINTMENTS
Vacancies may be filled by reemployment, promotion, transfer, demotion, appointment of hourly employees, or from the appropriate eligible list, if available. No specific list shall have priority over other lists. The City Manager shall decide in what manner the vacancy is to be filled.

4.15 APPOINTMENTS
The City Manager shall make final appointments. When a position is to be filled from a promotional or open eligible list, the City Manager, after consultation with the department head, shall choose from the specified list any of the candidates on the eligible list. If no person among the candidates indicates a willingness to accept the appointment, or if the City Manager determines that it is in the best interest of the Town to do so, the City Manager may request a new examination to establish a new eligible list, or may fill the position by any other method authorized by these Personnel Rules.

The person accepting appointment shall report to the City Manager on the date designated by the City Manager; otherwise, the applicant shall be deemed to have declined the appointment.

4.16 PROVISIONAL APPOINTMENTS
In the absence of appropriate eligibility lists, a provisional appointment may be made by the City Manager for an individual who meets the minimum training and experience qualifications for the position or is on track to secure the necessary qualifications, such as certifications, diplomas, or other credentials, provided they can effectively perform the job.

The Supervisor and City Manager have the discretion to make this appointment under the condition that the Supervisor ensures the employee is actively working toward obtaining the required credentials. The employee will be granted up to one year from the date of the provisional appointment to secure these qualifications, with the possibility of extending this provisional period for an additional year if the employee continues to make satisfactory progress toward obtaining the required credentials. An employment list must be established within six (6) months for any regular position filled by provisional appointment.

Town of Los Altos Hills
Personnel Rules & Regulations
25 Furthermore, the City Manager may extend the provisional appointment for up to ninety (90) days beyond the initial or extended period through a single action. It is important to note that no special credit will be granted for service under a provisional appointment in terms of meeting qualifications, testing, or establishing open, competitive promotional lists.

Town of Los Altos Hills
Personnel Rules & Regulations
26 SECTION 5

EMPLOYMENT STATUS

5.1 INTRODUCTORY EMPLOYMENT
All original and promotional appointments to positions in the competitive service shall be tentative and subject to an introductory period of one (1) year of actual and continuous service from the date of appointment. Positions excluded from the competitive service include all management, temporary, provisional, emergency, or other non-regular positions. The City Manager shall have the discretion to extend the introductory period for any appointment, and an employee shall not pass the introductory period unless the City Manager affirms in writing that the employee has passed the introductory period and attained regular status. Time spent on a protected leave of absence of ten (10) business days or longer shall not count towards the introductory period.

5.1.1 Introductory Period Objective
The introductory period shall be regarded as a part of the testing process and shall be used for closely observing the employee's work to determine the employee's fitness for the position.

5.1.2 Rejection During Introductory Period
An employee may be rejected at any time during the introductory period without cause and without the right of appeal or grievance.

5.1.3 Introduction Period After Promotion
On accepting a promotion, an employee serves a new introductory period of six (6) months of actual and continuous service. An employee does not acquire regular status in the promotional position until the successful completion of this introductory period. If the employee fails to satisfactorily complete the introductory period in the promotional position, the employee shall be entitled to return to the position held prior to promotion at the range and salary held prior to promotion if such position is available and has not been eliminated pursuant to a layoff, reorganization or for other budgetary purposes. The employee is not entitled to notice, a hearing, a right of appeal, or grievance if rejected during introduction.

Performance reports shall be prepared for every employee during their introductory period pursuant to these Rules. The performance report for the final three months of introduction for any employee shall be prepared and forwarded by the department head to the City Manager at least fifteen (15) days

Town of Los Altos Hills
Personnel Rules & Regulations
27 prior to the last day of the introductory period. This performance report shall be accompanied by the Personnel Action Form on which employee shall either be recommended for rejection prior to the end of the introductory period or recommended for approval as a regular employee commencing at the end of the introductory period.

5.2 MANAGEMENT EMPLOYEES
Employees in the positions listed below are considered management employees. The City Manager position is held at the will of the City Council; all other management positions are held at the will of the City Manager. Benefits and rights afforded to management employees differ from non-management employees as described in these Personnel Rules and Regulations and any applicable provisions of a compensation plan. ● City Manager
● Assistant City Manager
● Deputy City Manager
● City Clerk
● Assistant to the City Manager
● Administrative Services Director
● Finance Director
● Finance Manager
● Senior Accountant
● Community Development Director
● Assistant Community Development Director/Chief Building Official ● Principal Planner
● Building Official
● Public Works Director/City Engineer
● Utility Engineering Manager
● Senior Maintenance Superintendent
● Maintenance Superintendent
● Senior Civil Engineer
The City Council may designate additional employees to qualify as management employees without the need to amend these personnel rules.

Town of Los Altos Hills
Personnel Rules & Regulations
28 5.3 REGULAR EMPLOYMENT
Regular Full-Time Employment: Employees who successfully complete their introductory period and who regularly work a minimum of forty (40) hours per week shall become fulltime regular employees and shall be entitled to all the benefits provided herein.

Regular Part-Time Employment: Employees who work in part-time positions of at least twenty (20) hours per week and who successfully complete their introductory period shall become part-time regular employees and shall be entitled to regular status equal to the hours worked when compared to forty (40) hours per week. Benefits provided for parttime employment shall be pro-rated based upon the comparison of hours worked to forty (40) hours per week.

5.4 TEMPORARY EMPLOYMENT
Without following the rules regarding recruitment and selection, the Town may hire employees on a temporary basis, usually for up to 125 days or 1000 hours in a fiscal year for completion of a specific task or project or to address a need of limited duration.

Temporary employees may be removed at any time without cause, notice or any right of appeal. Temporary employees are eligible for California Paid Sick Leave (AB 1522) but are not eligible for other benefits.

5.5 EMERGENCY EMPLOYMENT
To meet the immediate requirements of an emergency condition, such as a flood, earthquake, or other public calamity which threatens public life or property, the City Manager may employ such persons as may be needed for the duration of the emergency without regard to these rules and regulations affecting appointments.

Town of Los Altos Hills
Personnel Rules & Regulations
29 SECTION 6

ATTENDANCE AND LEAVES OF ABSENCE

6.1 REQUIREMENTS OF ATTENDANCE/PUNCTUALITY
Employees shall be in attendance at their work during the hours assigned by the department head. Each department head shall submit attendance records to Payroll on standardized forms and at times specified by the City Manager or designee.

Individual work efforts are very important for the Town’s overall success. The Town depends on employees to report to work regularly and at the agreed time. Poor attendance and tardiness disrupt productivity and make it difficult to function effectively and properly.

Any unauthorized absence or tardiness may be cause for disciplinary action, up to and including discharge from employment. Authorized absence is defined as permission to be absent from duty for a specified purpose, with the right to return before or upon the expiration of the leave period.

The Town provides several types of leave accruals as a benefit for regular employees, as described in the benefits listing approved by Council as part of the Compensation Plan.

Employees are responsible for the management of their leave balances and the appropriate use thereof. Nothing in this policy should be construed as infringing on an employee’s rights under federal or state disability laws, or the laws governing protected leaves of absence (i.e. CFRA, Pregnancy Disability Leave, Workers’ Compensation leave, etc.).

Except in extraordinary circumstances, an employee who is unable to report for work at the beginning of their workday or shift as established by the department head, shall notify their immediate supervisor or the City Manager before commencement of such shift. If the employee becomes ill while at work or must leave the office for some other reason before the end of the workday, the employee shall inform their immediate supervisor or the City Manager of the situation prior to leaving work, or as soon thereafter as practicable in emergency circumstances.

6.2 SICK LEAVE AND VERIFICATION
As of July 1, 2015 California Law requires employers to provide employees, who work in California for 30 or more days within a year from the commencement of employment, with 3 days or 24 hours paid sick leave. An employee is not eligible to begin using any accrued sick leave until after 90 days of employment with the Town.

Sick leave is defined as absence because of illness, injury, exposure to contagious disease, caring for a sick member of the employee's immediate family, or doctor and dental appointments when it is not feasible to schedule them on the employee's own time.

The accrual and use of sick leave shall be governed by the following provisions:

Town of Los Altos Hills
Personnel Rules & Regulations
30 1. Permanent employees shall accrue sick leave at the rate of eight (8) hours for each full month of service, or at the designated prorated rate.

2. Temporary employees shall be allotted 3 days or 24 hours at the beginning of each 12-month period. An employee is only eligible to use the leave after 90 days of employment with the Town. Paid sick leave shall be taken in increments of no less than two (2) hours.

3. Sick leave shall not be considered as a privilege which an employee may use at their discretion, but shall be allowed only in case of necessity and actual sickness or disability of the employee or a member of the employee’s immediate family.

4. Consistent with SB 579, an employee shall be allowed to use up to one-half of their annual sick leave accrual for the following reasons:
a. the diagnosis, care or treatment of an existing health condition of, or preventative care for, an employee;
b. the diagnosis, care or treatment of an existing health condition of, or preventative care for, an immediate family member; or
c. an employee who is the victim of domestic violence, sexual assault, or stalking. Any such use shall not be a basis for any punitive action by the Town.

5. In order to be entitled to sick leave, an employee who is unable to report for work shall so notify their supervisor prior to commencement of their shift. In addition, if the employee is absent on sick leave for more than one (1) day, the employee shall keep the supervisor informed as to the date they expect to return to work.

6. A department head, manager, or supervisor may at their discretion require employees to furnish reasonable acceptable evidence, including a doctor’s certificate, to substantiate a request for sick leave if the sick leave exceed three (3) consecutive workdays. A department head, manager, or supervisor may also require a doctor’s certificate or other form of verification where leave abuse is suspected. If it appears that an employee is abusing sick leave or is using sick leave excessively, the employee will be counseled that the continued use of sick leave may result in a requirement to furnish a medical certificate for each such subsequent absence for sick leave regardless of duration. Continued abuse of leave or excessive use of sick leave may constitute grounds for discipline up to and including dismissal. The policy outlined above pertains to sick leave verification. For information on medical certification requirements under the CFRA, please consult with Section 6.13 of this handbook.

Town of Los Altos Hills
Personnel Rules & Regulations
31 6.3 CATASTROPHIC LEAVE
On an annual basis, employees may “donate” up to sixteen (16) hours of their accrued sick leave to a catastrophic leave bank. Catastrophic leave may be granted to an employee at the discretion of the City Manager when the employee is absent because of a serious illness, injury, short-term disability, exposure to contagious disease or caring for a sick member of the employee’s immediate family. Such leave will be granted only when the employee has exhausted all accrued paid leave and is capped at 80 hours.

6.4 HOLIDAYS
Each regular and management employee of the Town shall be entitled to the following holidays with pay and no others:
● New Year's Day January 1
● Martin Luther King Day Third Monday in January
● Presidents' Day Third Monday in February
● Cesar Chavez Day March 31
● Memorial Day Last Monday in May
● Juneteenth June 19
● Independence Day July 4
● Labor Day First Monday in September
● Indigenous Peoples’ Day Second Monday in October
● Veterans' Day November 11
● Thanksgiving Day Fourth Thursday in November
● Day after Thanksgiving Fourth Friday in November
● Christmas Eve Day December 24
● Christmas Day December 25
If any holiday falls upon a Sunday, the Monday following shall be observed as the holiday.

If the holiday falls upon a Saturday, the Friday preceding shall be observed as the holiday.

If a non-exempt employee is required to work on the actual holiday, the employee will be compensated double time. The observed holiday is not considered working on the holiday.

No employee shall be entitled to compensation for any holiday herein specified unless such an employee shall have been employed by the Town on the day preceding and the day following such holiday. For the purposes of this paragraph, an employee who is absent on any authorized paid leave shall be deemed to be employed at such time.

Temporary, provisional, emergency or other non-regular positions are not entitled to compensation for Town holidays.

6.4.1 Floating Holidays
If an employee is required to work on a recognized holiday to meet Town

Town of Los Altos Hills
Personnel Rules & Regulations
32 obligations, and with prior approval from the Department Head or City Manager, the employee may convert that workday into a Floating Holiday. This Floating Holiday must be used within the same calendar year in which it is earned and cannot be cashed out or carried over to the next year.

6.5 VACATION
All management employees and full-time regular employees shall be entitled to vacation leave with pay. Regular Part-Time employees are entitled to vacation leave with pay prorated according to hours worked. Vacation time shall be credited on the first payroll date of employment and every pay period thereafter for each regular employee.

Vacation time shall be initially earned at the rate of eight (8) hours for each month of service, or ninety-six (96) hours per year. Commencing with the third-year of employment with the Town, including introductory period, an employee shall earn ten (10) hours for each month of service. Commencing with the sixth-year of service with the Town, including introductory period, an employee shall earn thirteen and one third (13.33) hours for each month of service. Commencing with the ninth year of service with the Town, including introductory period, an employee shall earn sixteen and two third (16.67) hours for each month of service. Commencing with the twelfth year of service with the Town, including introductory period, an employee shall earn twenty (20) hours for each month of service.

In summary vacation accrues as follows and each year thereafter shall be credited as follows:

Years of
Service
Vacation Hours Earned
Per Month
Vacation Hours
Earned Per Year
Vacation Days Earned Per
Year
0-2 8 96 12
2-5 10 120 15
5-8 13.33 160 20
8-11 16.67 200 25
11+ 20 240 30
At time of hiring, the City Manager may provide a new employee credit for years of service in another public agency for purposes of determining eligibility for vacation accrual.

All vacation leave must be pre-approved by the department head, manager, or supervisor.

Approval of leave does not indicate that the employee has available leave hours. The employee is responsible for ensuring that the leave hours are available prior to requesting approval from the department head. Use of vacation leave in less than four-hour increments shall be discouraged.

Use of vacation leave earned in a given year may be deferred to the following year.

However, at no time may an employee have a total balance of vacation hours in excess of

Town of Los Altos Hills
Personnel Rules & Regulations
33 320 hours. When the employee reaches the maximum accrual, they shall cease earning vacation until the vacation leave balance falls below 320 hours. If they use up sufficient benefits to fall below the benefit cap, they will resume accruing benefits for future service beginning with the following month.

Where a paid holiday falls during the period of an employee's vacation leave, that day shall not be charged against the employee's vacation accrual.

6.5.1 Vacation Cashout
Once each calendar year an employee may cash out up to their full annual accrual of vacation time, provided that the employee has taken 40 hours of leave (Vacation or Administrative) in the previous 12 months and retains 80 hours of accrued leave.

1. To be eligible for cash out vacation, employees must pre-elect the number of vacation hours they will cash out during the following calendar year up to their full accrual, prior to the start of that calendar year. The election will apply only to vacation hours accrued in the next tax year and eligible for cash out.The election to cash out vacation hours in each designated year will be irrevocable. This means that employees who elect to cash out vacation hours must cash out the number of accrued hours pre-designated on the election form provided by the Town.

2. Employees who do not pre-designate or decline a cash out amount by the annual deadline established by the Town will be deemed to have waived the right to cash out any leave in the following tax year and will not be eligible to cash out vacation hours in the next tax year.

3. Employees who pre-designate cash out amounts may request a cash out at any time in the designated tax year by submitting a cash out form to payroll.

Payroll will complete the cash out upon request, provided the requested cash out amount has accrued and is consistent with the amount the employee predesignated. If the full amount of hours designated for cash out is not available at the time of cash out request, the maximum available will be paid.

4. For employees who have not requested payment of the elected cash out amount by November 1 of each year, Payroll will automatically cash out the pre-designated amount in a paycheck issued on or after the payroll date including November 1.

6.6 COMPENSATORY TIME OFF
Compensatory time off can be earned by non-exempt employees pursuant to Section 7.5, at a rate of one and a half (1.5) hours of paid time off, to be taken at a later date, for each hour of overtime worked. Compensatory time off may be accrued to a limit of Forty (40) hours and may be used in lieu of other types of leave, following the provisions and requirements of vacation leave. On the last full pay period each December all unused compensatory time shall be cashed out at the employee’s rate of pay.

Town of Los Altos Hills
Personnel Rules & Regulations
34 6.7 STANDBY ASSIGNMENT AND COMPENSATION
The City Manager may schedule standby assignments for employees on an as-needed basis. Standby assignments shall be made to provide services outside the regular work schedule. Standby shall be assigned for the months of October through April, with additional standby periods to be determined on an as-needed basis at the discretion of the City Manager.

Using a list of non-exempt maintenance employees, standby assignments shall be offered by rotation based on seniority. Each rotation will last for seven (7) days. Assignments of standby duty is recommended for one full week (Sunday to Saturday) at the discretion of the City Manager and the department director. Seniority for the purpose of this section is defined as total continuous service to the Town. The Town will first ask for standby assignment volunteers. In the absence of volunteers, the Town shall assign standby to employees. To the best of its ability, the Town shall schedule standby assignments as far in advance as possible. In an effort to encourage standby assignment volunteers, the Town shall provide additional compensation for standby assignments at a rate of fifty dollars ($50) per day of standby assignment. Standby assignment compensation is provided in addition to the employees overtime pay. Town shall provide a cell phone to employees or those employees electing to receive a stipend may use their own cell phone while on standby assignment.

6.8 JURY DUTY/COURT APPEARANCES
Every employee who is called or required to serve as a juror shall be entitled to be absent during the period of such service. Under such circumstances, the employee shall surrender any payment received for jury service except for mileage compensation. The Town will pay the employee their regular salary for this duty.

An employee who is subpoenaed to appear in court in an official capacity shall be allowed to do so without loss of compensation. An employee subpoenaed to appear in court in a matter unrelated to their official capacity as an employee shall be permitted to use accrued vacation or compensatory leave for this purpose, except where the underlying matter is brought by the employee against the Town.

6.9 BEREAVEMENT LEAVE
Employees shall be allowed paid time off in the event of a death in the immediate family.

Up to five (5) days of such leave shall be allowed for the death of each member of the immediate family. The employee may request, and the City Manager may approve in their absolute discretion, bereavement leave in the event of the death of other individuals unpaid bereavement leave for greater than five (5) days is unpaid leave. Bereavement leave must be completed within three (3) months of death of the family member; however, leave days don’t need to be consecutive. The Town may require documentation (includes death certificate, published obituary or written verification of death, burial, or memorial services from a mortuary, funeral home, burial society, crematorium, religious institution or governmental agency) of death of family member within 30 days of the first day of

Town of Los Altos Hills
Personnel Rules & Regulations
35 bereavement leave.

6.10 MILITARY LEAVE
Military leave shall be granted by the City Manager in accordance with applicable provisions of State and Federal law. An employee requesting military leave shall provide the City Manager with notice as soon as possible and shall provide the City Manager with a copy of any military orders or other information necessary to make a determination regarding the employee’s request for leave. An employee requesting military leave shall give the City Manager an opportunity, within the limits of State and Federal law, to determine when such military leave shall be taken, and the City Manager may modify the employee's work schedule to accommodate approved military leave.

6.11 INDUSTRIAL ACCIDENT LEAVE
Industrial accident leave means the absence from duty of an employee because of workincurred illness or bodily injury when such absence has been accepted for coverage under the provisions of the Workers’ Compensation laws of the State of California. Employees on workers’ compensation leave may use accrued sick leave time to supplement any monetary difference between their normal rate of pay and workers’ compensation temporary disability benefits. Upon exhaustion of accrued sick leave time, employees may elect to supplement with accrued vacation time. However, such supplementation shall not entitle employees to continue employment if otherwise qualified for separation from Town service due to disability retirement or for any other lawful reason.

6.12 ADMINISTRATIVE LEAVE
The City Manager may grant leave to exempt personnel who are not eligible for overtime pay up to a maximum accrual of ninety-six (96) hours per calendar year. Administrative leave is fully accrued for the year upon the first pay period in January of every calendar year, or on a pro-rated basis for any employee that starts their employment after this pay period. Such administrative leave shall not be deducted from vacation credits. Use of administrative leave accrued in a given year may be deferred to the following year.

However, at no time may an employee have a total balance of administrative leave hours in excess of ninety-six (96) hours. Employees shall only be entitled to cash-out accrued unused administrative leave upon separation from employment. Use of administrative leave is allowed at the discretion of the City Manager.

Town of Los Altos Hills
Personnel Rules & Regulations
36 6.13 CALIFORNIA FAMILY RIGHTS ACT (CFRA - SB 1383)

6.13.1. Statement of Policy
The Town of Los Altos Hills will grant CFRA leave to eligible employees for up to twelve (12) work weeks per twelve (12)–month period for any one or more of the following reasons:

A. The employee’s own serious health condition that makes the employee unable to perform the functions of their position, except for leave taken for disability on account of pregnancy, childbirth, or related medical conditions (instead, this is covered under Pregnancy Disability Leave, which does not run concurrently with leave under the CFRA).

B. To care for an immediate family member (employee’s spouse, parent, registered domestic partner, child or registered domestic partner’s child of any age, sibling, grandparent or grandchild), or designated person with a serious health condition.

C. To care for the employee’s newborn child, within one (1) year of the birth (also known as child/baby bonding), or for the placement of a child for adoption or foster care, within one (1) year of placement.

D. A qualifying military exigency related to the covered active duty or call to covered active duty of an employee’s spouse, domestic partner, child (of any age) or parent in the United States armed forces, as specified in Section 3302.2 of the Unemployment Insurance Code.

6.13.2. Definitions
A. "Child" - means a person either under 18 years of age, or an adult dependent child. An employee's "child" is a biological, adopted, foster, step–child or legal ward or to whom the employee stands in loco parentis.

Either day-to- day care or financial support may establish an in loco parentis relationship where the employee intends to assume responsibilities of a parent with regard to a child.

B. "Twelve (12)-Month Period" - means a rolling twelve (12)-month period measured backward from the date leave is taken and continuous with each additional leave day taken.

C. "Serious Health Condition" - means an illness, injury, impairment, or a physical or mental condition that involves:

1. Inpatient care; or

Town of Los Altos Hills
Personnel Rules & Regulations
37 2. Any period of incapacity requiring absence from work for more than three calendar days AND that involves continuing treatment by a health care provider; or

3. Continuing treatment by a health care provider for a chronic or longterm health condition that is incurable or which, if left untreated, would likely result in a period of incapacity of more than three calendar days and two visits to a health care provider, or one visit to a health care provider and a continuing regimen of care; an incapacity caused by a chronic condition or permanent or long-term conditions; or absences due to multiple treatments. Other situations may also meet the definition of “continuing treatment.”; or

4. Prenatal care by a health care provider.

D. "Spouse or registered domestic partner" - If both spouses or registered domestic partners (as defined or recognized under state law) work for the Town, their total leave in any twelve (12)- month period may be limited to twelve (12) weeks each if the leave is taken for either the birth or placement for adoption or foster care of a child or to care for a sick parent."Continuing Treatment" - means:

1. Two or more visits to a health care provider; or

2. Two or more treatments by a health care practitioner on referral from, or under the direction of, a health care provider; or

3. A single visit to a health care provider that results in a regimen of continuing treatment; or

4. In the case of a serious, long-term or chronic condition or disability that cannot be cured, being under the continuing supervision of, but not necessarily being actively treated by, a health care provider.

Town of Los Altos Hills
Personnel Rules & Regulations
38 6.13.3. Coverage and Eligibility
To be eligible for CFRA an employee must:

A. Have worked for the Town of Los Altos Hills for at least twelve (12) months prior to the commencement of leave; and
B. Have actually worked at least 1,250 hours for the Town during the twelve (12) month period immediately preceding the commencement of the leave.

6.13.4. Intermittent or Reduced Leave
A. An employee may take leave intermittently (a few days or a few hours at a time) or on a reduced leave schedule to care for an immediate family member with a serious health condition or because of a serious health condition of the employee when "medically necessary." Employees who require intermittent or reduced-schedule leave must try to schedule their leave so that it will not unduly disrupt the Town’s operations. Intermittent leave is permitted in intervals of at least one hour or at the same intervals as provided in the Town’s sick leave, vacation or paid-time-off policy, whichever increments are smaller.

1. "Medically necessary" means there must be a medical need for the leave and that the leave can best be accomplished through an intermittent or reduced leave schedule.

2. The employee may be required to transfer temporarily to a position with equivalent pay and benefits that better accommodates recurring periods of leave when the leave is planned based on scheduled medical treatment.

B. An employee may take leave intermittently or on a reduced leave schedule for birth or placement for adoption or foster care of a child only with the City Manager's consent.

For regular part–time employees who qualify, the family and medical leave entitlement is calculated on a prorated basis. A weekly average of the hours worked over the twelve (12) weeks prior to the beginning of the leave will be used for calculating the employee's normal work week.

6.13.5. Substitution of Paid Vacation Time
A. If an employee requests leave for any reason permitted under this policy,

Town of Los Altos Hills
Personnel Rules & Regulations
39 they must exhaust all accrued leaves (except sick leave) in connection with the leave. The exhaustion of accrued leave will run concurrently with the leave under this policy.

B. If an employee requests leave for their own serious health condition, in addition to exhausting accrued leave, the employee must also exhaust accrued sick leave.

6.13.6. Notice Requirement
A. Although the Town recognizes that emergencies arise which may require employees to request immediate leave, employees are required to give as much notice as possible of their need for leave. If leave is foreseeable, at least thirty (30) days notice is required and employees should consult with their supervisor regarding scheduling of planned medical treatment or supervision in order to minimize disruption to the Town’s operations.

If the employee cannot provide 30 days’ notice, the employee must inform the Town as soon as practical. In addition, if an employee knows that they will need leave in the future, but does not know the exact date(s) (e.g. for the birth of a child or to take care of a newborn), the employee shall inform their supervisor as soon as possible that such leave will be needed.

B. If the Town determines that an employee's notice is inadequate or the employee knew about the leave in advance of the request, the Town may delay the granting of the leave until it can, in its discretion; adequately cover the position with a substitute

6.13.7. .Medical Certification
A. For leaves taken because of the employee's or a covered family member's or a designated person’s serious health condition, the employee must submit a completed "Physician or Practitioner Certification" form or equivalent notice and return the certification to the City Manager or designee. If leave is needed to care for a sick family member or designated person, the employee must submit a “Physician or Practitioner Certification” stating: date of commencement of the serious health condition; probable duration of the condition; estimated amount of time for care by the health care provider; and confirmation that the serious health condition warrants your participation. If leave is needed for the employee’s serious health condition, the employee must submit a “Physician or Practitioner Certification” stating: date of commencement of the serious health condition; probable duration of the condition; and the employee’s inability to work at all or to perform any one or more of the essential functions of the position because of the serious health condition. Medical certification must be provided by the employee within

Town of Los Altos Hills
Personnel Rules & Regulations
40 fifteen (15) days after leave is requested, or as soon as is reasonably possible.

B. The Town may require a second or third opinion (at Town's expense), periodic reports on the employee's status and intent to return to work, and a fitness-for-duty report to return to work.

C. All documentation related to the employee's, family member's, or registered domestic partner’s medical condition will be held in confidence and maintained in the employee's medical records file separate from the regular personnel file.

6.13.8. Effect on Benefits
A. Leave under this policy is unpaid. While on leave, the employee’s health insurance premiums will be paid by the Town to the extent that they are paid while the employee is on the job. However, employees will not continue to receive other benefits which are not provided pursuant to the Town's group health plans. Employees will be eligible to participate in employment benefit plans, however, to the same extent and under the same conditions as would apply to employees on unpaid leave granted by the employer for purposes other than CFRA Leave.

B. If applicable, employees may make the appropriate contributions for continued coverage under their health insurance plans either through payroll deduction or by direct payment to the Finance Department. The employee will be advised in writing at the beginning of the leave period as to the amount and method. Employee contribution amounts are subject to any change in rates that occurs while the employee is on leave.If an employee's contribution is more than thirty (30) days late, the Town may terminate the employee's insurance coverage.

C. Employees may re-enroll in those insurance plans that they have chosen to discontinue while on unpaid leave on the first of the month following their return.

D. If the employee fails to return from CFRA leave for reasons other than (1) the continuation of a serious health condition of the employee or a covered family member or (2) circumstances beyond the employee's control (certification required within thirty (30) days of failure to return for either reason), the Town may seek reimbursement from the employee for the portion of the premiums paid by the Town on behalf of that employee (also known as the employer contribution) during the period of leave. Likewise, if the employee fails to return from CFRA leave, the Town’s obligation to maintain the employee’s group health plan benefits ends (subject to any applicable COBRA rights).

Town of Los Altos Hills
Personnel Rules & Regulations
41 E. An employee is not entitled to seniority or benefit accrual during periods of unpaid leave but will not lose accruals earned prior to leave. Time counted towards an employee’s anniversary date shall also be deferred for the time of the leave without pay.

6.13.9. Job Protection
A. If the employee returns to work before or at the end of twelve (12) weeks following a family/medical leave, they will be reinstated to their former position or an equivalent position with equivalent pay, benefits, status and authority.

B. The employee's restoration rights are the same as they would have been had the employee not been on leave. Thus, if the employee's position would have been eliminated or the employee would have been terminated but for the leave, the employee would not have the right to be reinstated upon return from leave.

C. If the employee fails to return at the end of a family/medical leave, the employee will be reinstated to their same or similar position only if the position is available and the Town deems that it is appropriate to do so, in accordance with applicable laws and these Personnel Rules.

6.13.10. Family/Medical Leave Forms to Be Submitted By The Employee Employees must fill out the following applicable forms in connection with leave under this policy.

1. Request for Family/Medical Leave Form

2. Certification of Physician or Practitioner

3. Authorization for Payroll Deduction for Benefit Plan Coverage Continuation During a Family/Medical Leave of Absence

4. Fitness for Duty to Return from Leave

5. Certification of Qualifying Exigency for Military Family Leave

6.14 PREGNANCY DISABILITY LEAVE
An employee unable to work due to pregnancy is eligible for up to four (4) months of unpaid pregnancy disability leave (PDL) as defined by law, so long as the employee's attending physician certifies that they are physically unable to work due to pregnancy or a pregnancyPage 189 of 718 Town of Los Altos Hills
Personnel Rules & Regulations
42 related condition. During said leave of absence without pay, the employee has the option of using accumulated sick leave, compensatory time and/or vacation credits. The maximum combined leave for California employees for both Pregnancy Disability and Family Care Leave for the birth of a child is four (4) months plus twelve (12) work weeks, assuming that the employee is disabled by pregnancy for four (4) months and requests and is eligible for twelve (12) weeks of CFRA Leave. Insurance premiums will be paid by the Town to the extent that they were paid when the employee was at work only while they are using accrued leave time. They will be responsible for paying for their own insurance premiums while they are on unpaid leave. Information regarding such payments will be available in the Finance Department.

After PDL and CFRA leave, if applicable, expires and if the employee is on unpaid status or the employee has less than 20 hours per week on their timesheet, the employee may elect to continue and enroll in COBRA benefits at employee’s expense.

The employee will be accruing sick leave, floating holiday and vacation leave during the period of time, if any, the employee is in paid status. Any time the employee’s hours adjust to less than 40 hours per week, regardless of paid status, the employee’s accrual rate (sick leave, vacation leave, floating holiday) will be prorate and adjusted accordingly. Sick leave, floating holiday and vacation leave do not continue to accrue during any period the employee is on unpaid status.

Under the California Family Rights Act (CFRA) eligible employees are entitled up to 12 additional weeks of leave to bond with the baby. To be eligible for the CFRA bonding leave, employee must be employed by the Town for at least one year and have worked at least 1250 hours during the year preceding the leave. The leave is unpaid, but the employee may use floating holiday, compensatory time and vacation leave in order to receive pay during the leave. The employee may use sick leave for a baby’s illness or doctor’s appointment when applicable to receive pay during the leave. Bonding leave must be used within one year of the birth of the baby.An employee who plans to take PDL must give reasonable notice (not less than 4 weeks if anticipated or as soon as possible if the leave is unforeseen) before the date employee expects to take the leave.

Upon expiration of the approved leave, the employee shall be reinstated to her former position or to an available comparable position. The comparable position is one having similar terms of pay, location, job content and promotional opportunities. However, as with Family Leave, an employee has no greater right to reinstatement or to other benefits or conditions of employment than if the employee had been continuously employed during the pregnancy or pregnancy leave. Prior to the employee being reinstated, the department head may require a statement from the attending physician that the employee is physically capable of resuming the regular duties of her position. If an employee requires reasonable accommodations as a result of pregnancy, employee should consult with Human Resources. Employees disabled by pregnancy and employees on leave to bond with a baby may be eligible for benefits under State Disability Insurance. Additional information is available at www.edd.ca.gov/Disability.

Failure to return to work after the authorized four-month leave period results in the

Town of Los Altos Hills
Personnel Rules & Regulations
43 employee having no reinstatement rights.

6.15 ADOPTION LEAVE
Upon request, a leave of absence without pay for up to four (4) work weeks will be granted to adoptive parents. Such leave must be used within one year of the adoption. The Town will pay health and welfare benefits for the duration of the leave as the same rate as prior to the leave consistent with the contributions as provided for under the existing Employee Handbook.

If the employee is eligible for CFRA (employed by the Town for at least one year and worked at least 1250 hours during the year preceding the leave), employee may be eligible for up to 12 work weeks total (the above four (4) work weeks plus an additional eight (8) work weeks) for bonding with the adopted child during the first year after adoption. The employee may be eligible for health benefits during the twelve (12) work week period at the same rate as prior to the leave as provided for under the existing Employee Handbook.

During adoption leave, accrued vacation may be used by the employee at their option in order to receive pay during the leave. Sick leave may only be used during the leave in the event of illness or medical appointments for the adoptive child during the leave.

LEAVE WITHOUT PAY Upon the request of the employee and the recommendation of the department head, a leave of absence without pay may be granted by the City Manager, in their absolute discretion, to an employee. Requests for leave of absence without pay shall state specifically the reason for the request, the date when it is desired to begin the leave, and the date of return. A leave of absence without pay may be granted for a period not to exceed one year.

Failure of the employee to return to their employment upon the termination of any authorized leave of absence shall constitute a separation from service of that employee subject to due process procedures for separation.

Leave of absence without pay shall not be construed as a break in service or employment, and rights accrued at the time the leave is granted shall be retained by the employee; however, vacation credits, sick leave credits, all other paid leaves, holidays and fringe benefits and other similar benefits shall not accrue to a person granted such leave during the period of absence. Nor shall the employer be required to maintain contributions toward group insurance or retirement coverage. During the period of such leaves, all service and leave credits shall be retained at the levels existing as of the effective date of the leave. However, time counted toward an employee’s anniversary date shall be deferred for the time of the leave without pay. The employee shall be reinstated to their former position or to an available comparable one if the former position is abolished during the period of leave and the employee would otherwise not have been laid off.

6.16 SUPERVISORY DISCRETION
Department heads shall have the discretion to place employees on sick leave when in the

Town of Los Altos Hills
Personnel Rules & Regulations
44 judgment of the department head, the presence of the employee at work would endanger the health and welfare of other employees or where the illness or injury of the employee interferes with the performance of such employee's duties.

Town of Los Altos Hills
Personnel Rules & Regulations
45 SECTION 7

COMPENSATION AND PAYROLL PRACTICES

7.1 PREPARATION OF COMPENSATION PLAN
The City Manager or designee, or the person or agency employed for that purpose, shall, during the budget preparation period each year or whenever directed by the City Council, prepare a Compensation Plan covering all classes of positions, excluding the City Manager position, showing a range of pay for each position.

7.2 ADOPTION OF PLAN
The Compensation Plans for all positions shall be adopted by the City Council and may be amended from time to time by resolution of the City Council. Amendments and revisions of the plans may be suggested by an interested party. At the discretion of the City Manager, such amendments and revisions may be submitted to the City Council. The City Manager may approve an hourly rate of compensation for temporary positions, based on the Council- approved hourly Compensation Plan with adjustments for special circumstances.

Notice of City Council consideration of the proposed Compensation Plan, amendments, or revisions shall be posted in the manner prescribed by State Law. No position shall be assigned a salary not in conformance with the salary schedule unless the salary schedule for the class is amended in the same manner as herein provided.

7.3 AUTHORIZATION OF OVERTIME
For the purpose of this provision, overtime includes double-time, call-out, and stand-by.

Non–exempt employees may be required to work overtime at the discretion of their supervisor. The supervisor shall be empowered to authorize or require overtime as needed, including but not limited to the following types of situations:

1. To take care of operating emergencies;

2. To handle peak workloads or to finish incomplete work when it is not possible or practical to employ additional personnel;

3. To attend meetings connected to Town business outside of regular work hours;

4. To meet temporary conditions where the Town is unable to secure qualified personnel to fill authorized positions; or

Town of Los Altos Hills
Personnel Rules & Regulations
46 5. On occasions as deemed necessary in the judgment of the responsible supervisor.

Non–exempt employees shall not be allowed to perform any overtime work unless such work has been authorized in-writing by their supervisor.

7.3.1 Overtime Pay at Time-and-a-Half
Non-exempt employees shall be compensated for overtime worked at the rate of one and one-half (1 1/2) times their regular hourly rate for all hours worked in excess of forty (40) hours in a workweek.

Subject to the limitations described in Section 6.6, an employee may choose to receive compensatory time off hours at the rate of one and one-half (1.5) hours for each hour of overtime worked. The time when compensating time off may be taken shall be at the discretion of the supervisor.

Hours worked shall be defined, for the purpose of determining overtime as those hours for which an employee is compensated by the Town for regular work, holidays, sick leave, vacation and compensatory time off. These hours shall be counted toward the accumulation of the work week as defined in this manual.

7.3.2 Overtime Pay at Double
In compliance with California Labor Law, non-exempt employees shall be compensated for overtime worked at the rate of two (2) times of their regular hourly rate for
● all hours worked in excess of 12 hours in any workday ● all hours worked in excess of eight on the seventh consecutive day of work in a workweek; or
● all hours worked on official holiday (listed on Section 6.4)

7.4 DEFINITION OF EXEMPT EMPLOYEE
Exempt employees are paid on a salary basis and are not subject to the overtime pay requirements of the Fair Labor Standards Act. The Town has determined that various executive, administrative and/or professional employees are exempt from the overtime requirements of the Fair Labor Standards Act (FLSA). Employees in the following job classifications are considered exempt:
● City Manager
● Assistant City Manager

Town of Los Altos Hills
Personnel Rules & Regulations
47 ● Deputy City Manager
● City Clerk
● Administrative Services Director
● Finance Director
● Community Development Director
● Assistant Community Development Director/Chief Building Official ● Public Works Director/City Engineer
● Finance Manager
● Utility Engineering Manager
● Principal Planner
● Community Services Manager
● Senior Maintenance Superintendent
● Maintenance Superintendent
● Management Analyst II
● Senior Engineer / Senior Planner / Senior Accountant
● Assistant to the City Manager
● Building Official
● Deputy Building Official/Plan Examiner
Notwithstanding, in the event that the existence or threatened existence of a "local emergency" proclaimed in accordance with Title 4, Chapter 1, section 4-1.08 of the Municipal Code, and/or a disaster or a state of emergency that affects the Town of Los Altos Hills is proclaimed by the County of Santa Clara, the State of California, or declared by the President, exempt employees shall be paid overtime for the hours that they work as official Disaster Service Workers performing functions related to emergency response activities as follows.

Exempt employees shall be paid "emergency overtime" for each hour worked in a proclaimed/ declared emergency performing disaster response activities so long as the hour, when combined with the hours of the employee's regular work in the same work week, exceeds 40 hours. For example, if an employee actually works a total of fewer than 40 hours of combined regular work and disaster relief work in the applicable week (e.g. due to vacation or sick leave taken that same week), the employee would not be entitled to any emergency overtime. And, regardless of whether an employee worked 40, 45 or 50 hours of regular work in the same week in which the employee also worked l 0 hours of disaster relief, the employee would be entitled to 10 hours of emergency overtime.

The EOC Director, working with Human Resources shall strive to ensure overtime is equitably assigned to all qualified personnel.

Emergency overtime shall be paid at the straight time base hourly rate of pay. The hourly

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Personnel Rules & Regulations
48 rate of pay shall be calculated by dividing the exempt employee's current monthly salary by 173.33 (straight time).

This method of accounting for "Exempt Employee Disaster Overtime Pay" shall be followed in all disasters, proclaimed or declared at any level.

Emergency overtime will be paid until such time as the imminent threat to life safety, public health and/or improved property shall cease to exist. The EOC Director shall determine the termination date of emergency overtime based on emergency circumstances for a specific disaster proclamation. In any case of disaster overtime shall not be paid when the Emergency Operations Center ceases to operate.

If a request for Mutual Aid is received and an exempt employee is assigned to be a Disaster Service Worker in another jurisdiction, exempt employee compensation will be based on the Mutual Aid or Assistance for Hire agreement established for that specific event, and not subject to this policy.

7.5 MISCELLANEOUS PAY PROVISIONS

7.5.1. Out-of-Classification Pay
Employees who by assignment from their department head or the City Manager perform the essential functions of a position with a higher salary classification than which they are regularly employed shall receive increased compensation beginning on the firstthird (3rd) consecutive work day that the employee performs such functions; said increased compensation will provide the employee an increase ranging from five percent to ten percent of their current base pay. The specific amount of the increase will be determined based on the assignment’s length, complexity, and workload. Determinations regarding whether an employee is entitled to out-of-classification pay shall be made in the sole discretion of the City Manager. Out-of-classification assignments may be terminated by a department head or the City Manager at any time. Out of class assignments shall be limited to nine-hundred and sixty (960) hours per fiscal year in accordance with Government Code Section 20480.

7.5.2 Call Out Pay
Should a non-exempt employee be directed to report to duty by the City Manager or designee, or respond to a clear and immediate emergency during off- duty hours, they will be compensated for hours worked at twice their regular hourly rate. Employees will be compensated for a minimum of two (2) hours for each response to an authorized call out.

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49 7.5.3 Salary Placement/Advancement
The Compensation Plan is designed to establish a reasonable range of wages for each position of employment, and allows for adequate budgetary appropriations to be made for salary costs each fiscal year. The plan provides flexibility in wages in order to compensate for an employee’s increased competence, experience and value added to the organization. No salary advancement shall be made so as to exceed any maximum rate established in the Compensation Plan for the employee’s position.

7.5.2.1 Initial Placement
New employees or those assigned to new classifications shall be assigned a salary within the range for the classification which the City Manager, with recommendation from the appropriate department head, finds to be most appropriate according to the experience, past performance, educational accomplishments and other qualifications of the employee concerned, provided adequate budgetary
appropriations exist.

7.5.3.2 Salary Increase
Advancement within a salary range may, but will not automatically, occur at intervals of one (1) year in length effective with each satisfactory performance review. An exception may be made for newly hired or promoted employees, who shall have a salary advancement review six (6) months after their date of initial hire or promotion. The salary advancement review shall be contingent upon recommendation of the City Manager, based upon his/her review of the employee’s performance, including but not limited to review of the following factors: increased service value of an employee to the Town, as exemplified by recommendations of his/her department head, performance records, special projects accomplished, training undertaken, or other pertinent evidence.

In the event an employee is denied a salary increase based on unsatisfactory performance, the City Manager may at any time during the ensuing year approve the increase effective on the date of approval, based upon a satisfactory performance review.

Failure to receive a salary increase shall not be considered disciplinary action and is not subject to any right of appeal or grievance process.

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Personnel Rules & Regulations
50 7.5.4 Workweek
The basic work week for full–time, non-exempt employees shall be forty (40) hours, rendered in units of eight (8) hours per day in a work-week which begins on Sunday at midnight and ends on the consecutive Saturday at 11:59 p.m. At the discretion of the City Manager, alternative work schedules may be offered.

Approval of alternative work schedules will include consideration of what best serves the Town’s residents and what schedule is most conducive to the work being performed. Counter hours will be open from Monday through Thursday from 9am – 4pm with 1 hour lunch from 12pm – 1pm. Employees can choose to work remotely 1 day a week (Monday or Friday) or work a “9/80” work schedule, or work a “4/10” work schedule at the discretion of the City Manager and the department director or manager/supervisor. The City Manager can authorize an additional day to work from home at their sole discretion. The City Manager also has the sole discretion to grant temporary exceptions to standard work schedules to address requests from employees. An example where this could be applicable is if an employee requested to work from home more than regularly scheduled on a temporary basis to care for an ill dependent, or if an employee has a contagious illness that prevents them from being at their worksite but otherwise does not prevent them from working. In these cases, consideration will be given to employees based on their ability to effectively serve the community and meet their job responsibilities from a remote location.

For any employee participating in a “9/80” work schedule, the work week will begin at the midpoint on the workday the employee is regularly scheduled to work eight hours. Any employee who is on a “9/80” or a “4/10” work schedule will only receive 8 hours for holiday pay and must take the appropriate accrued leave hours to account for the additional one or two hours or work an additional one or two hours to make up the time according to the employee’s work schedule. If the employee’s 9/80 off day falls on a Friday, the employee has the option to take the opposite Friday in the pay period or take a Monday (in the same pay period) or bank 8 hours of straight comp time of 8 hours to use foranother day at the discretion of the City Manager and department director.

7.5.5 Pay Day
Pay day shall be bi-weekly. In the event that this day falls on a weekend or holiday, pay day will be the preceding workday.

7.5.6 Preparation of Payroll
The payroll shall be prepared under the direction of the City Manager in accordance with the Compensation Plan. No changes in the names or salaries on

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Personnel Rules & Regulations
51 the payroll shall be made unless written instruction is received from the City Manager.

7.5.7 Meal Period
A meal period up to one (1) hour, non–compensated, shall be provided all employees who work at least eight (8) hours in one day. With prior approval of the City Manager, the meal period may be reduced to forty-five (45) minutes or thirty (30) minutes. The minimum meal period shall be thirty 30 minutes. NonExempt Employees will be relieved of all duties during meal periods.

7.6 ELIGIBILITY FOR BENEFITS
Benefits are determined and set by the City Council.

7.6.1 Full Time Regular Employees
Employees holding a full-time position shall be eligible for all benefits currently authorized by the City Council except for those benefits specifically limited to management employees. All benefits shall be listed and authorized with the approval of the Compensation Plan.

7.6.2 Part-Time Regular Employees
Employees holding a part-time position shall accrue vacation, sick leave, and holiday credits in the proportion that their average workweek in relation to that of full-time employees. To the extent possible, other benefits afforded full- time positions shall also be pro-rated.

Employees scheduled to work in positions of less than 20 hours per week shall not be provided any benefits other than those required by state or federal law.

7.6.3 Other Employees
Employees holding a temporary, provisional, emergency or other non-regular appointment or position shall not be provided any benefits other than those required by State or Federal law.

Town of Los Altos Hills
Personnel Rules & Regulations
52 SECTION 8

PERFORMANCE EVALUATIONS

8.1 PERFORMANCE EVALUATION PROVISIONS
All employees should receive an annual performance review on or near their anniversary date, whether or not a pay increase is being considered. The City Manager shall provide a method of reporting on individual employee performance which includes but is not limited to quantity and quality of work, ability, reliability, discipline, attendance, and other factors.

The City Manager shall prescribe forms for such performance evaluations and shall be responsible for assuring that such evaluations are adequate to provide information to both the employee and the Town for the purposes set forth in this section. An employee must have a satisfactory performance evaluation in order to be eligible for a salary increase or promotion. Deficiencies in performance by an employee may result in a decrease in salary, suspension, demotion, or dismissal.

Department heads or manager/supervisor shall rate the performance of each employee; however, the department heads may delegate the responsibility for rating the performance of specified employees in their departments to that employee's supervisor. Interim reports may be completed as necessary when changes in work performance occur. Each employee shall be informed in such reports of their strengths and weaknesses. Each performance report shall be discussed with the employee. The employee must sign the report, acknowledging that his performance evaluation has been reviewed with them. Such signature shall not necessarily mean they fully endorse the contents of said report. Neither the performance evaluation process nor the performance reports shall be subject to any grievance and/or appeal procedure.

Town of Los Altos Hills
Personnel Rules & Regulations
53 SECTION 9

TRANSFER, RESIGNATION, LAYOFF, REINSTATEMENT, REEMPLOYMENT

9.1 TRANSFER
No person shall be transferred to a position for which they do not possess the minimum qualifications; except that department heads may, on a temporary basis, assign employees to duties other than those prescribed in their classification specification or job description, where the need therefore results from injury or illness, vacation, or other leaves of absence, or where workloads temporarily create the need therefore and the best interest of the Town would be served. Upon notice to the City Manager, an employee may be transferred by the department head at any time from one position to another position in a comparable classification. For transfer purposes, a comparable classification is one with the same maximum salary, and requires substantially the same basic qualifications.

If the transfer involves a change of an employee from one department to another, both department heads and the City Manager must consent thereto. Transfer shall not be used to effectuate a promotion, demotion, advancement, or reduction, each of which may be accomplished only as provided in these Rules and Regulations.

Whenever possible, an employee being transferred from one position to another position in the same class or a comparable class at the same salary level shall receive five (5) working days’ notice. If the transfer requires the employee to move equipment from one location to another, the employee shall receive seven (7) working days notice when possible.

9.2 RESIGNATION
Resignation occurs when an employee tenders a written notice of their intention to resign.

A resignation becomes final when accepted by a supervisor, department head or the City Manager. Once a resignation has been accepted by the Town, it cannot be withdrawn without the approval of the City Manager. Employees intending on leaving the Town in good standing should give a minimum of two (2) weeks’ notice of their intent to resign.

9.3 JOB ABANDONMENT
An employee shall be deemed to have resigned if the employee is absent for three (3) consecutive workdays without prior authorization and/or without notification during that period of the reason for absence. If an employee in the competitive service that has passed probation is terminated for job abandonment, and that employee challenges the determination that they have abandoned their job, the sole issue for determination in any appeal shall be whether the employee was absent for (3) consecutive workdays without prior authorization and/or without notification.

Town of Los Altos Hills
Personnel Rules & Regulations
54 9.4 LAYOFF POLICY AND PROCEDURE

9.4.1 Statement of Intent
Whenever, in the judgment of the City Council, it becomes necessary to abolish or eliminate any position or employment, the employee holding such position or employment shall be laid off or demoted without disciplinary action and without the right of appeal or ability to bring a grievance.

9.4.2 Notification
Employees to be laid off or demoted under non-disciplinary circumstance shall be given a minimum of thirty (30) calendar days prior notice, except in exigent circumstances.

9.4.3 Order of Layoff
Employees shall be laid off in the inverse order of their seniority in their classification. Seniority is determined based upon time worked in the specific classification versus overall service to the Town. In cases where there are two or more employees in the classification from which the lay-off is to be made who have the same seniority date, such employees shall be laid off on the basis of the last evaluation rating in the class.

A lay-off out of the inverse order of seniority may be made if, upon recommendation of the department head and approval of the City Manager, it is determined that retention of special job skills are required or a less senior employee has a higher level of performance. Within each class employees shall be laid off in the following order, unless special skills are required or the leave of performance dictates otherwise: temporary, hourly, introductory, regular.

9.5 REINSTATEMENT
A regular employee who has resigned or has otherwise been separated while in good standing, may be considered for reinstatement, upon recommendation of the department head and approval of the City Manager, to their former position, if vacant, or to a vacant position in the same or a comparable classification for a period of one (1) year after resignation or separation. An employee returning to work may be required to undergo fitness for duty testing at the discretion of the City Manager.

Upon reinstatement, the employee shall be considered as though they had received an original appointment, unless other conditions are made a part of the reinstatement by the City Manager. An employee reinstated to a position in the competitive service will serve a new introductory period.

Town of Los Altos Hills
Personnel Rules & Regulations
55 SECTION 10

DISCIPLINARY ACTIONS
Section 10 only applies to employees in the competitive service that have passed probation.

10.1 SUSPENSION
Suspension is a temporary separation from Town service without pay for disciplinary purposes. The department head may suspend an employee without pay.

10.2 REDUCTION IN PAY
Reduction in pay is a decrease in compensation paid to an employee for a fixed period of time for disciplinary purposes. The department head may impose a reduction in pay to an employee.

10.3 DEMOTION
Demotion is the movement of an employee from one position to another which is allocated to a classification having a lower maximum rate of pay. A department head may demote an employee whose performance of their required duties is below standard, or for other disciplinary purposes. No employee shall be demoted to a position for which they does not possess the minimum qualifications.

10.4 DISMISSAL
The department head may dismiss an employee whose performance of their required duties is below standard, or for other disciplinary purposes. Such action results in an immediate termination of the employee from Town service consistent with the provisions of this section.

10.5 GROUNDS FOR DISCIPLINE
The Town's standards of conduct are established for the guidance of all employees. These standards are only a partial list of unacceptable behaviors and conduct and are not the exclusive list of grounds for discipline:

A. Fraud in securing employment or making a false statement on an application for employment;
B. Incompetence;

Town of Los Altos Hills
Personnel Rules & Regulations
56 C. Inefficiency or inexcusable neglect of duty;
D. Disobedience and insubordination, a failure to submit to duly appointed and acting supervision or to conform to duly established orders or directions of persons in a supervisory position;
E. Dishonesty;
F. Being under the influence of alcohol or dangerous drugs or narcotics while on duty; G. Excessive absenteeism or tardiness;
H. Inexcusable absence;
I. Abuse of sick leave, i.e., taking sick leave without a doctor's certificate when one is required, or misuse of sick leave;
J. The conviction of either a misdemeanor involving moral turpitude or any felony shall constitute grounds for dismissal of any employee. The record of conviction shall be conclusive evidence only of the fact that the conviction occurred. The department head may inquire into the circumstances surrounding the commission of the crime in order to fix the degree of discipline, or the determination if such conviction is an offense involving moral turpitude. A plea or verdict of guilty, or a conviction showing a plea of nolo contendere made to charge a felony or any offense involving moral turpitude, is deemed to be a conviction within the meaning of this Section;
K. Discourteous treatment of the public or other employees; L. Improper or unauthorized use of Town property;
M. Refusal to subscribe to any oath or affirmation which is required by law in connection with Town employment;
N. Any act of conduct, either during or outside of duty hours which is of such a nature that it causes discredit to the Town;
O. Inattention to duty, tardiness, indolence, carelessness or negligence in the care or handling of Town property;
P. Violation of the ordinances, resolutions, rules and regulations established by the employee's department;
Q. Outside employment not specifically authorized by the appointing authority in

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Personnel Rules & Regulations
57 accordance with Town procedures;
R. Acceptance from any source of a reward, gift, or other form of remuneration in addition to regular compensation to an employee for the performance of their official duties;
S. The refusal to testify under oath before any Grand Jury having jurisdiction over any then pending cause of inquiry in which the investigation of government bribery or misconduct;
T. Improper political activity;
U. Violation of the Town’s Fraud Policy;
V. Unauthorized overtime;
W. Any similar misconduct pursuant to the Town’s discretion.

10.6 PROCEDURES FOR TAKING DISCIPLINARY ACTION
Disciplinary action shall be taken in compliance with the following procedures:

10.6.1 Notice of Intent
Whenever the Town intends to suspend an employee, demote an employee, reduce the employee in pay or dismiss the employee for disciplinary purposes, the Town shall give the employee a written notice of the intended discipline which sets forth the following:

A. The disciplinary action intended;
B. The specific charges upon which the action is based; C. A factual summary of the grounds upon which the charges are based; D. A copy of all written materials, reports, or documents upon which the discipline is based;
E. Notice of the employee's right to respond to the charges either orally or in writing to the department head;
F. The date, time and person before whom the employee may respond; G. Notice that failure to respond at the time specified shall constitute a waiver of the right to respond prior to final discipline being imposed.

Town of Los Altos Hills
Personnel Rules & Regulations
58 10.6.2 Response by Employee
The employee shall have the right to respond to the Town orally or in writing.

The employee shall have a right to be represented at any such meeting. Such meeting will only be permitted once and continued for no more than two (2) days. An employee must request such a meeting or submit a written response within five
(5) working days after being served with a notice of intent to discipline.

10.6.3 Final Notice
After the response or the expiration of the employee's time to respond to the notice of intent, the appropriate authority shall: (1) dismiss the notice of intent and take no disciplinary action against the employee or (2) modify the intended disciplinary action or (3) prepare and serve upon the employee a final notice of disciplinary action. The final notice of disciplinary action shall include the following:

A. The disciplinary action taken;
B. The effect of the disciplinary action taken;
C. Specific charges upon which the action is based;
D. A factual summary of the grounds upon which the charges are based; E. The written materials, reports and documents upon which the disciplinary action is based;
F. The employee's right to appeal, if any.

Town of Los Altos Hills
Personnel Rules & Regulations
59 SECTION 11

APPEALS HEARING AND GRIEVANCE PROCEDURES
Section 11 only applies to employees in the competitive service that have passed probation.

11.1 APPEALS HEARING PROCEDURE
The appeal procedure described herein shall apply only to cases of disciplinary suspensions, reductions in pay, demotions and dismissals affecting regular part-time and full-time employees in the competitive service. All other positions and all other forms of discipline shall not be entitled to any appeal rights.

11.1.1 If an employee is served with a final notice of disciplinary action which specifies that the employee has the right to appeal said action, the employee has the right, within five (5) working days after receipt of this notice, to request a hearing on the charges by filing a written request with the City Manager.

11.1.2 If, within the five-day (5) appeal period, the employee does not file a written request for an appeal, the discipline shall become final and shall take effect as prescribed.

11.1.3 If the City Manager receives a timely written request for an appeal, the City Manager shall, unless good cause exists otherwise, set a time for an appeal not less than twenty (20) working days, from the date of the filing of the appeal. All interested parties shall be notified in writing of the date, time, and place of the hearing at least ten (10) working days prior to the hearing.

11.1.4 The City Manager may, in their discretion, refer the appeal hearing to another hearing officer. In such case, all following references to the City Manager shall be deemed to apply to said hearing officer.

11.1.5 All hearings shall be private.

11.1.6 Five (5) working days prior to the date set for the hearing each party shall serve upon the other party and submit to the City Manager a list of all witnesses and copies of all exhibits. The employer's exhibits shall be designated by number. The employee exhibits shall be designated by alphabetical letter.

11.1.7 The hearing will not be conducted in accordance with technical rules relating to evidence and witnesses but hearings shall be conducted in a manner most conducive to determination of the truth. Any relevant evidence may be admitted if it is the type of evidence on which responsible persons are accustomed to rely

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60 in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient inand-of-itself to support a finding unless it would be admissible over objection in civil actions. The rules dealing with privileges shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence may be excluded. Decisions made by the City Manager shall not be invalidated by any informality in the proceedings.

11.1.8 The City Manager shall rule on the admission or exclusion of evidence.

11.1.9 Each party shall have these rights: To be represented by legal counsel or other person of their choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues; to impeach any witness regardless of which party first called them to testify; and to rebut the evidence against them. If the employee does not testify on their own behalf, they may be called and examined as if under cross-examination.

11.1.10 Oral evidence shall be taken only on oath or affirmation.

11.1.11 The hearing shall proceed in the following order, unless the City Manager for special reason, otherwise directs:

A. The party imposing discipline shall be permitted to make an opening statement.

B. The appealing party shall be permitted to make an opening statement.

C. The party imposing disciplinary action shall produce the evidence on their part.

D. The party appealing from such disciplinary action may then open their defense and offer their evidence in support thereof.

E. The parties may then, in order, respectively offer rebutting evidence only, unless the City Manager for good reason, permits them to offer evidence upon their original case.

F. Arguments shall be permitted in the discretion of the City Manager. The party with the burden of proof shall have the right to close the hearing by making the last argument.

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61 The City Manager shall determine relevancy, weight, and credibility of testimony and evidence, and shall base their findings on the preponderance of evidence

11.1.12 During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing upon motion of either party.

11.1.13 No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing.

11.1.14 The City Manager, prior to or during a hearing, may grant a continuance for any reason they believes to be important to their reaching a fair and proper decision.

11.1.15 The City Manager shall render their findings and decision as soon after the conclusion of the hearing as possible, and in no event, later than ten (10) working days after conducting the hearing unless otherwise stipulated by the parties. The City Manager's decision shall set forth the findings as to each of the charges and the reasons therefore. If the City Manager assigns an outside hearing officer, the hearing officer is only a fact finder and shall not make a determination regarding level of penalty or discipline.

11.1.16 The City Manager may recommend the sustaining or rejecting of any or all of the charges filed against the employee. The City Manager may recommend sustaining, rejecting, or modifying the disciplinary action invoked against the employee.

11.1.17 The decision of the City Manager is final unless appealed to the City Council. The proposed decision shall be filed with the charged employee and the department head, or manager/supervisor shall set forth the recommended effective date the employee is to be reinstated, which may be any time on or after the date the disciplinary action went into effect.

11.1.18 Either party may file a written appeal to the proposed decision, findings, and conclusions of the City Manager within ten (10) working days of the City Manager's decision with the City Clerk.

11.1.19 The party desiring to contest the decision of the City Manager may request a transcript for review within ten (10) working days of the City Manager's decision.

If the appealing party requests a transcript, that party shall pay the cost of the transcript.

11.1.20 The City Council shall determine whether, in its absolute discretion, to review such appeal within twenty (20) working days of filing of the appeal. If the Council decides to review the matter, it shall review all transcripts, exhibits, and other documents it deems pertinent. The Council may ratify, modify or reverse the City

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62 Manager's decision. The decision of the City Council shall be final.

11.2 GRIEVANCE PROCESS

11.2.1 A grievance is defined as a dispute arising from the application or interpretation of a specific section of these Rules and Regulations, with the exception of any disciplinary matter. Performance evaluations or any matters within the discretion of the Town are not grievable.

11.2.2 An employee must file a grievance with their immediate supervisor within fifteen (15) days after the employee knew, or reasonably should have known, that grounds for a grievance existed. The employee must exhaust all steps in this grievance process before submittal of the grievance to arbitration. Any failure by an employee to abide by the timelines described in Section 11.2 shall constitute an abandonment and waiver of the grievance.

11.2.3 The employee must submit a written grievance - containing a statement of the grievance and all pertinent facts upon which it is based; the alleged section of these Rules and Regulations which has been violated; and the remedy sought - to the employee's supervisor. The supervisor shall respond in writing to the grievance within ten (10) working days unless good cause exists for a continuance. The supervisor may meet with the employee prior to issuing a decision.

11.2.4 If the employee is dissatisfied with the supervisor's decision, an appeal to the department head must be filed with the department head within ten (10) working days of the employee's receipt of the decision. The appeal must specify, in addition to the items listed in Section 11.2.3, the specific reasons why the employee disagrees with the supervisor's decision. The department head shall respond in writing to the grievance within ten (10) working days unless good cause exists for a continuance. The department head may meet with the employee prior to issuing a decision.

11.2.5 If the employee is dissatisfied with the department head's decision, an appeal to the City Manager must be filed with the City Manager within ten (10) working days of the employee's receipt of the decision. The appeal must specify, in addition to the items listed in Section 11.2.3, the specific reasons why the employee disagrees with the department head's decision. The City Manager shall respond in writing to the grievance and may meet with the employee prior to issuing a decision.

11.2.6 If the employee is dissatisfied with the City Manager's decision, a request for advisory arbitration must be filed with the City Clerk within ten (10) working days from the employee's receipt of the decision. An arbitrator shall be selected by

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63 mutual agreement of the parties. If the parties are unable to mutually select an arbitrator, an arbitrator list shall be procured from the California State Mediation and Conciliation Service or the American Arbitration Association, and the arbitrator shall be selected by alternate strike following a coin toss. The arbitration shall be governed by the rules set forth in Section 11.1.5 to 11.1.15 above. The decision of the arbitrator shall be rendered within sixty (60) days, unless exigent circumstances exist, and shall be advisory to the City Council. The City Council shall review the record and decision, and affirm, deny, or modify the decision.

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64 SECTION 12

RECORDS AND REPORT

12.1 PERSONNEL FILES
A personnel file shall be maintained for each employee in the service of the Town.

Contained in these files shall include class title, the department to which assigned, salary, changes in employment status, disciplinary actions and such other information as may be considered pertinent.

The personnel files shall be maintained in a secure place and monitored by the City Manager or designee who shall determine access to the keys. The information in an employee’s personnel file is confidential and must be kept up to date. The employee should promptly contact the City Manager or Administrative Services Director if there are any changes to the employee’s personal data, such as home address, telephone number, emergency contacts, marital status, number of dependents or military status.

All current and former employees have the right to inspect and receive a copy of their personnel records. A request for inspection or a copy must be made to the City Manager or Administrative Services Director, in writing and submitted by the employee or the employee’s representative with written consent of the employee. Upon receipt of the request, the records will be made available within 30 calendar days.

Nothing in this policy shall be construed as extinguishing the Town’s right and/or duty under federal and California law to withhold certain documents from inspection or production under this policy.

Employees also have the right to inspect and/or obtain a copy of their payroll records. This request may be made either orally or in writing. The records will be made available within 21 calendar days of the request.

12.2 PERSONNEL ACTION FORMS
Notice of any new employment, transfer, promotion, demotion, suspension, reinstatement, resignation, retirement, salary change, reclassification, discharge, leave of absence or layoff shall be given to the City Manager or Administrative Services Director on standard forms. Approved copies of the Personnel Action Form shall be distributed to the department head, Finance Department, the employee, and the employee’s personnel file.

12.3 DESTRUCTION OF RECORDS
Records relating to persons who were never in the employment of the Town including correspondence, applications, examinations and reports will be destroyed after four (4)

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65 years. Records of employees will be destroyed after four years from the date of termination unless otherwise required by law.

66 Town of Los Altos Hills
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SECTION 13

MANAGEMENT RIGHTS

13.1 MANAGEMENT RIGHTS PROVISION
The Town retains all of its powers and authority to manage municipal services and the work force performing those services, including but not limited to, the following rights to:
● Determine and modify the organization and administration of Town government and its constituent work units;
● Determine the nature, standards, levels and mode of delivery of services to be offered to the public;
● Determine the methods, means, and numbers and kinds of personnel by which services are to be provided;
● Determine whether goods or services shall be made or provided by the Town, or shall be purchased, or contracted for;
● Direct employees, including scheduling and assigning work, work hours, and overtime;
● Establish employee performance standards and to require compliance therewith; ● Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable law;
● Relieve employees from duty for any legitimate reason; ● Implement rules, regulations, and directives consistent with law; ● Determine the fitness for duty of employees;
● Layoff and furlough employees;
● Conduct searches and perform investigations as needed; ● Take all necessary actions to protect the public and carry out its mission in emergencies.

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67 SECTION 14

MISCELLANEOUS POLICIES

14.1 ANTI-HARASSMENT, DISCRIMINATION AND RETALIATION POLICY The Town of Los Altos Hills is committed to providing an environment that is free from harassment, discrimination or retaliation of any kind, including sexual harassment and harassment or discrimination based on race or ethnicity (which includes traits historically associated with race, including but not limited to, hair texture and protective hairstyles), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to the same), color, religion, national origin, citizenship status, ancestry, age, physical disability, mental disability, medical condition, marital status, military and veteran status, sexual orientation, gender, gender identity, gender expression, genetic information, or any other characteristic prohibited by State or Federal law. Therefore, it is important that the Town maintain an atmosphere characterized by mutual respect in order to assure fair, courteous treatment for employees and the public.

14.1.1. The Town strongly disapproves of and will not tolerate harassment, discrimination or retaliation against Town employees, volunteers, interns or applicants by elected or appointed officials, directors, managers, supervisors, coworkers, volunteers, interns, or any third parties such as person with whom the Town has a business, service or professional relationship.

14.1.2. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, compensation and training.

14.1.3. This policy is intended to provide protections against harassment, discrimination, and retaliation that are greater than what is required by the law.

14.1.4. Harassment, discrimination, and retaliation are considered serious acts of misconduct and will not be tolerated. Employees who violate this policy and engage in acts of harassment, discrimination, or retaliation of any type, for any duration, shall be subject to corrective action which may include severe disciplinary action, up to and including termination.

14.1.5. Retaliation against individuals who complain of any conduct prohibited by this policy or who participate in an investigation into regarding the same shall not be tolerated. Employees found to have engaged in retaliation shall be subject to corrective action which may include severe disciplinary action, up to and including termination.

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68 14.1.6. Definition
A. Protected Classifications: This Policy prohibits harassment or discrimination because of an individual’s protected classification. “Protected Classification” includes race or ethnicity, religion, color, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to the same), sexual orientation, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, gender, gender identity, gender expression, genetic characteristics/information, and physical or mental disability. It also includes an individual’s status as a veteran or a member of the uniformed services.

B. Discrimination: This policy prohibits treating individuals differently because of the individual’s protected classification as defined in this policy.

C. Harassment may include, but is not limited to, the following types of behavior that is taken because of a person’s protected classification. A single act of harassment is considered a violation of this policy, even if it does not rise to the level of creating an unlawful hostile work environment.

Note that harassment is not limited to conduct that employer’s employees take. Under certain circumstances, harassment can also include conduct taken by those who are not employees, such as elected officials, appointed officials, and/or third parties such persons providing services under contracts, or even members of the public:

1. Speech: Such as jokes, epithets, derogatory comments or slurs, and lewd propositions on the basis of a protected classification.

This includes, without limitation, inappropriate sex-oriented comments regarding an individual’s appearance, including dress or physical features, or dress consistent with gender identification, inappropriate comments of a sexual nature, or race or ethnicityoriented stories and jokes.

2. Physical Acts: Such as assault, impeding or blocking movement, offensive touching, or physical interference with normal work or movement when directed at an individual on the basis of a protected classification. This includes inappropriate pinching, grabbing, patting, propositioning, leering, or making explicit or implied job threats or promises in return for submission to physical acts.

3. Visual Insult: Such as offensive or obscene pictures, posters,

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69 calendars, cartoons, drawings, gestures, displays with sexually suggestive or lewd objects, emails, or any other graphic material that denigrates or shows hostility or aversion toward an individual because of the individual’s protected characteristics. This includes, without limitation, sending inappropriate emails of a sexual nature to employees, or viewing pornography either in magazines or on the internet, displaying pictures or objects depicting nude or scantily-clad or suggestively posed men or women; circulating derogatory or obscene notes, letters, emails, memes or other literature.

4. Unwanted sexual advances: Requests for sexual favors and other acts of a sexual nature, where submission is made a term or condition of employment, where submission to or rejection of the conduct is used as the basis for employment decisions, or where the conduct is intended to or actually does unreasonably interfere with an individual’s work performance or create an intimidating, hostile or offensive working environment.

5. Retaliation: Any adverse conduct taken against an applicant, employee or contractor because they have resisted or complained in good faith about illegal harassment or discrimination is prohibited by law and by this policy. Likewise, those who participate in the complaint and investigation process are protected from retaliation. “Adverse conduct” includes but is not limited to: taking sides because an individual has reported harassment or discrimination, spreading rumors about a
complaint, shunning and avoiding an individual who reports harassment or discrimination, or real or implied threats of intimidation to prevent an individual from reporting harassment or discrimination. The following individuals are protected from retaliation: those who make good faith reports of harassment or discrimination, and those who associate with an individual who is involved in reporting harassment or discrimination or who participates in the complaint or investigation process.

14.1.7. Harassment includes any conduct which would be “unwelcome” to an individual of the recipient’s same protected classification, and which is taken because of the recipient’s protected classification. Such conduct constitutes harassment when it:
● Has the purpose or effect of creating an intimidating, hostile or offensive working environment. This threshold is lower than the standard of

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70 creating an unlawful hostile work environment;
● Has the purpose or effect of unreasonably interfering with an individual’s work performance; or
● Otherwise adversely affects an individual’s employment opportunities.

It is no defense that the recipient appears to have voluntarily “consented” to the conduct at issue. A recipient may not protect for many legitimate reasons, including the need to avoid being insubordinate or to avoid being ostracized.

Simply because no one has complained about a joke, gesture, picture, physical conduct or comment does not mean that the conduct is welcome. Harassment can evolve over time. Small, isolated incidents might be tolerated up to a point. The fact that no one is complaining now does not preclude anyone from complaining if the conduct is repeated in the future.

Even visual, verbal, or physical conduct between two employees who appear to welcome the conduct can constitute harassment of a third applicant, officer, official, employee or contractor who observes the conduct or learns about the conduct later. Conduct can constitute harassment even if it is not explicitly or specifically directed at an individual.

Conduct can constitute harassment in violation of this Policy even if the individual engaging in the conduct has no intention to harass. Even wellintentioned conduct can violate this Policy if conduct is directed at, or implicates a protected classification, and if an individual of the recipient’s same protected classification would find it offensive (e.g., gifts, over attention, endearing nicknames).

14.1.8. Sexual harassment Sexual harassment will not be tolerated by the Town. Federal and State guidelines provide that unwelcome sexual advances, requests for sexual favors and other verbal, visual or physical conduct of a sexual nature constitute unlawful harassment when:
● Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment.
● The submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or

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71 ● Sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature that has the purpose or effect of unreasonably interfering with an employee’s work performance or of creating an intimidating, hostile, or offensive work environment. Sexual harassment refers to conduct that is not welcome, that is offensive, that fails to respect the rights and dignity of others, that lowers morale and that, therefore, interferes with work effectiveness.

14.1.9. Reporting Harassment, Discrimination or Retaliation Any employee who believes they has been harassed or discriminated or retaliated against should promptly report it orally or in writing to their supervisor or manager, the Administrative Services Director, or the City Manager. The Employee Complaint Form is attached and available in the Town’s Common\Employee Benefits and Forms folder. An employee is not required to report the incident(s) to a supervisor. Instead, the employee may report the harassment/discrimination to any member of management and/or directly to any member of the Administrative Services Department.

Any supervisor or manager who receives a complaint of unlawful harassment/discrimination, or who observes or otherwise learns about unlawfully harassing conduct is required to notify the Administrative Services Director. Failure to do so may result in disciplinary and/or corrective action.

14.1.10. Remedial Action
Upon receiving complaints of discrimination, harassment and/or retaliation, the Town shall undertake a fair, thorough and timely investigation of the complaint(s). Every possible effort will be made to assure the confidentiality of complaints made under this Policy. Complete confidentiality cannot occur, however, due to the need to fully investigate and the duty to take effective remedial action. An individual who is interviewed during the course of an investigation is prohibited from discussing the substance of the interview, except as otherwise directed by a supervisor or the Human Resources Manager and/or in exercising protected rights under the Meyers Milias Brown Act (MMBA). Any individual who improperly discusses the content of an investigatory interview will be subject to discipline or other appropriate sanction. Any investigation or investigation report related to the complaint shall be kept confidential except as required by law. If harassment, discrimination and/or retaliation is found to have occurred in violation of this policy, the Town shall take action to ensure or confirm that the conduct at issue is immediately stopped. The Town may take whatever measures are appropriate to ensure its workplace remains free from discrimination, harassment and/or retaliation.

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72 Employees found to have engaged in discrimination, harassment, and/or retaliation covered by this policy shall be subject to corrective action which may include severe disciplinary action, up to and including termination. First- time violations of this policy, depending on the severity of the conduct, may lead to termination.

Employees found to have been dishonest or uncooperative during an investigation into allegations of unlawful harassment may be subject to disciplinary action up to and including termination of employment.

Employees should feel free to report valid claims of unlawful harassment without fear of retaliation of any kind. The Town will not retaliate against or tolerate retaliation against employees for making any complaint of unlawful harassment in good faith, or against any employee for cooperating in an investigation

14.1.11. A copy of the Town’s Anti-Harassment, Discrimination and Retaliation Policy, and complaint procedures shall be provided to all employees of the Town, and to all new employees at the time of hire. The Town complies with AB1825, which states that all supervisory employees must receive harassment prevention training within 6 months of employment, and all supervisors/managers must receive re- training every 2 years. Further, the Town will also conduct training every 2 years for its employees to assist them in learning how to recognize, avoid and correct discriminatory behavior.

14.1.12. In addition to notifying the Town about unlawful harassment or retaliation, an affected employee may also direct their complaint to the California Department of Fair Employment and Housing (“DFEH”), which has the authority to conduct investigations of the facts. The deadline for filing complaints with the DFEH is one
(1) year from the date of the alleged unlawful conduct. An employee also has the right to direct their complaint to the Federal Equal Employment Opportunity Commission (EEOC).

14.1.13. Obligations of Employees All employees shall acknowledge receipt of the Town’s Anti-Harassment, Discrimination, and Retaliation Policy during the new hire orientation process, and whenever the policy is updated and re- distributed following a change in State or Federal laws. Employees are responsible for:
● Knowing the Town’s policy on Anti-Harassment, Discrimination, and Retaliation;
● Refrain from engaging in discriminatory, harassing or retaliatory behavior; ● Reporting incidents of discrimination, harassment or retaliation in a

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73 timely fashion;
● Cooperating in any investigation concerning allegations of discrimination, harassment or retaliation; and
● Maintaining confidentiality concerning any investigation that is conducted.

All employees are also encouraged to communicate with one another to assist co-employees to avoid harassing, discriminatory, retaliatory or otherwise offensive behavior.

14.2 OUTSIDE EMPLOYMENT
A Town employee shall not engage in any employment, enterprise, or outside activity which is in conflict with their duties, functions, responsibilities, or the department by which they is employed, nor shall they engage in any compensatory outside activity which will directly, or indirectly, contribute to the lessening of their effectiveness as a Town employee.

14.2.1 Authorization
A. Any employee wishing to engage in an occupation or outside activity for compensation shall inform the department head of such desire, providing information as to the time required and the nature of such activity, and such other information as may be required; and the department head shall determine whether or not such activity is compatible with the employee's Town employment.

B. If the department head or supervisor/manager determines such activity is compatible, they may authorize the activity in writing and shall send a copy of the authorization to the City Manager. Said authorization shall be valid only for the work and period prescribed therein.

14.2.2 Determination of Inconsistent Activities
In making a determination as to the consistency or inconsistency of outside employment, the department head or supervisor/manager shall consider, among other pertinent factors whether the employment:

A. Involves the use for private gain or advantage of Town time, facilities, equipment, and supplies, or the badge, uniform, prestige or influence of one's Town office or employment;
B. Involves receipt or acceptance by employee of any money or other

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74 consideration from anyone other than the Town for the performance of an act which the employee, if not performing such act, would be required or expected to render in the regular course of their Town employment or as a part of their duties as a Town employee;
C. Involves the performance of an act in other than their capacity as a Town employee which act may later be subject directly or indirectly to the control, inspection, review, audit, or enforcement by any Town employee.

D. Involves conditions or factors which would probably directly or indirectly lessen the efficiency of the employee in their regular Town employment or conditions in which there is a substantial danger of injury or illness to the employee.

14.2.3 Revocation
Authorization of outside employment is subject to revocation at any time by the City Manager or designee.

14.2.4 Disciplinary Action
Appropriate disciplinary action, in accordance with Section 10, may be taken if an employee is found in violation of this policy.

14.3 USE OF TOWN EQUIPMENT PROHIBITED

14.3.1 Town equipment shall only be used for legitimate authorized Town business. No Town–owned equipment, autos, trucks, instruments, tools, supplies, machines, or any other item which is the property of the Town shall be used by an employee for any other purpose, including but not limited to any outside employment or activity for compensation except upon prior written approval of the City Manager.

14.3.2 No employee shall allow any unauthorized person to rent, borrow, or use any Town equipment, except upon prior written approval of the City Manager.

14.3.3 Disciplinary Action
Appropriate disciplinary action, in accordance with Section 10, may be taken if an employee is found in violation of this policy.

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75 14.4 EMPLOYEE DRESS CODE

14.4.1 Employees of the Town are required to dress appropriately for the jobs they are performing. Therefore, the dress regulations contained in this section shall be followed.

A. All clothing must be neat, clean and in good repair.

B. Prescribed uniforms and safety equipment must be worn where applicable.

C. Footwear must be appropriate for the work environment and functions being performed.

D. Jewelry is acceptable except in areas wherein it constitutes a health or safety hazard.

E. Good personal hygiene is required.

14.4.2 Disciplinary Action
Appropriate disciplinary action, in accordance with Section 10, may be taken if an employee is found in violation of this policy.

14.5 NEPOTISM POLICY

14.5.1 No person shall be appointed or promoted to a position in any department in which such person's relative already holds a position when such employment would result in any of the following:

A. A supervisor–subordinate relationship;
B. The employees having job duties which require performance of shared duties on the same or related work assignment;
C. Both employees having the same immediate supervisor.

14.5.2 For purposes of this section, "relative" means spouse, registered domestic partner, child, step–child, parent, grandparent, grandchild, brother, sister, half– brother, half–sister, aunt, uncle, niece, nephew, parent–in–law, brother–in–law, sister–in–law or any other individual related by blood, marriage, or domestic partnership.

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76 14.5.3 If a Town employee marries or registers with the California Secretary of State as a domestic partner with another person employed by the Town within the same department, both employees shall be allowed to retain their respective positions provided that a supervisorial relationship does not exist at the time of marriage or registration with the California Secretary of State as domestic partners between the two positions. During the period of employment, no supervisory position shall exist between the two employees. For the purpose of this section, a supervisorial relationship shall be defined as one in which one person exercises the right to control, direct, reward or discipline another person by virtue of the duties and responsibilities assigned to their position.

14.5.4 The Town also retains the right to refuse to place both spouses or registered domestic partners in the same department, division, or facility where such has the potential for creating adverse impact on supervision, safety, security or morale or involves potential conflicts of interest.

14.5.5 Where the above circumstances exist and mandate that two spouses or registered domestic partners shall not work in a prohibited supervisory relationship, an attempt will be made to transfer one spouse or registered domestic partner to a similar classified position in another Town department.

Although the wishes of the involved parties as to which spouse or registered domestic partner is to be transferred will be given consideration by the Town, the controlling factor in determining which spouse or registered domestic partner is to be transferred shall be the positive operation and efficiency of the Town. If any such transfer results in a reduction in salary or compensation, the same shall not be considered disciplinary in nature and shall not be the subject of any form of administrative appeal.

14.5.6 If continuing employment of two spouses or registered domestic partners cannot be accommodated consistent with the Town's interest in promotion of safety, security, morale and efficiency, the Town retains sole discretion to separate one spouse or registered domestic partner from Town employ. Absent resignation by one affected spouse or registered domestic partner, the less senior of the involved spouses or registered domestic partners will be subject to separation and the same shall not constitute discipline and shall not be subject to any administrative appeal.

14.6 POLICY PROHIBITING THE USE OF DRUGS AND ALCOHOL
The intent of this policy is to eliminate the use and effects of alcohol and drugs in the workplace.

The objectives of this policy are:
● To eliminate any use of alcohol, illegal drugs, controlled substances, prescription