Los Altos Hills City Council
April 17, 2025

Staff Report to City Council Page 2
3 Year IT Strategic Plan 2026-28
April 17, 2025
several meetings with the Town’s IT managed services provider to understand their roadmap for improvements in data security, and he reviewed the proposed plan with the Technology Committee for any recommended changes.

Technology Enhancements for Service Delivery and Governance One notable initiative of the 2026-28 plan is the ongoing implementation of the CivicClerk agenda management system, which enables department heads to upload staff reports and supporting documents directly, streamlining administrative processes. This system is expected to enhance transparency and reduce delays in document management.

Additionally, the Town has prioritized the deployment of eSignature capabilities for check payments, which will improve financial workflows and reduce reliance on manual processes. This initiative aligns with broader efforts to modernize financial systems and integrate technology into routine operations.

Community Development and Finance Department Software Tools

The IT Strategic Plan identifies several software tools for the Community Development and Finance departments. For example, the Town is actively working on expanding electronic payment services through the eTRAKiT permitting system. This system allows residents and their representatives to manage planning applications, engineering, and building permits entirely online, including payment processing. This initiative supports the strategic goal of improving accessibility and efficiency in Community Development.

In the Finance Department, the Town is exploring Robotic Process Automation (RPA) and Artificial Intelligence (AI) agents to automate routine financial tasks. These tools are expected to reduce manual workloads, improve accuracy, and enhance overall productivity. The implementation of these technologies may extend into FY28, demonstrating the Town’s commitment to long-term innovation.

Infrastructure and Security Improvements

The proposed plan also includes deployment of a managed Security Operations Center (SOC) to enhance cybersecurity and protect sensitive data. This initiative is complemented by the development of an IT disaster recovery and business continuity plan, ensuring resilience in the face of potential disruptions.

Another significant project is the migration of all paper forms to online platforms, which will reduce administrative burdens and improve accessibility for residents. This effort is part of a broader strategy to digitize Town operations and integrate modern technology solutions.

Training and Capacity Building
Recognizing the importance of staff proficiency in new technologies, the plan includes initiatives to provide training on CentralSquare and other integrated systems. These efforts aim to ensure that staff can effectively utilize the tools outlined in the IT Strategic Plan, thereby improving efficiency in service delivery.

Staff Report to City Council Page 3
3 Year IT Strategic Plan 2026-28
April 17, 2025
In summary, the Fiscal Years 2026-2028 IT Strategic Plan builds upon the achievements of its predecessor while introducing targeted innovations to address departmental needs and community expectations. Through careful planning, adherence to legal standards, and alignment with strategic priorities, the Town is positioned to continue its trajectory of technological growth and operational excellence.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORKPLAN:

The 2024-2025 City Council Work Plan includes several initiatives that align with the Town’s strategic priorities and operational goals. These projects reflect the Council’s commitment to enhancing service delivery, governance, infrastructure, and community engagement.

FISCAL IMPACT:

Projects identified in the strategic plan are budgeted either within the operating budget of a department (if they are specifically for that department) or within the Miscellaneous Technology Capital Improvement Project (if they support all of Town Hall operations).

The three-year plan outlines a series of projects with associated costs distributed across the three fiscal years, emphasizing both operational efficiency and community service enhancements.

For FY 2025-26, the plan proposes $182,000 in system upgrades with roughly $25,500 in reoccurring operating costs year to year.

Projects requiring significant investment will be individually subject to Council approval, following the Town’s current procurement policy. Additionally, ongoing operational costs, such as software licensing and maintenance, have been accounted for in the annual budget to ensure sustainability.

ATTACHMENTS:

1. Proposed Resolution

2. Adopted IT Strategic Plan for FY 2023-25

3. Proposed IT Strategic Plan for FY 2026-28

4. March 5, 2025 Technology Committee Meeting Minutes
*Elements of this report were generated by A.I.

ITEM 6C, Attachment 1
Resolution __ -25 Page 1
RESOLUTION __ - 25

RESOLUTION ACCEPTING THE LOS ALTOS HILLS THREE-YEAR
INFORMATION TECHNOLOGY STRATEGIC PLAN FY26-28
WHEREAS, the Town composed its first IT Strategic Plan in 2023 which helped staff prioritize technology improvements over the last three years; and
WHEREAS, the Town recognizes that there is still improvements to be made, which influenced the process to complete a strategic plan for the next three years (FY 2026-28); and WHEREAS, staff engaged the services of Dr. Jonathon Reichental to compose the FY 2026-28 Strategic Plan; and
WHEREAS, Dr. Reichental spoke with key members of staff, the Town’s IT Managed Services Provider, and the Technology Committee; and
WHEREAS, the proposed FY 2026-28 plan emphasizes a balanced approach to technological investment, prioritizing projects that deliver measurable benefits to the community and internal operations.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby accepts the Three Year IT Strategic Plan for FY 26-28.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 17th of April 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Kavita Tankha, Mayor
ATTEST:
_____
Arika Miller, City Clerk

ITEM 6C, Attachment 2

••••

••••

••••

•••

••••

a) Deploy online plan submission function.
b) Enable easier digital addendum of permit information. c) Evaluate unused functions of Central Square for deployment. d) Conduct Central Square training for all relevant staff (Underway) e) Complete scanning the backlog of all physical plans. f) Explore integration of electronic plan check.
g) Enable online payments (Underway)
h) Update planning guide (Underway)
i) Enable online plan reviews.
j) Integrate permit and accounting systems.

•••

ITEM 6C, Attachment 3

•••

FY27 Estimated Cost

1.2 GIS integration – ongoing $0.00 (Staff time)

1.3 Inspection scheduling app $15,000.00 (Annual)

1.4 User guides function (Clarion) $40,000.00

1.5 Interactive voice response (IVR) enhancements $45,000.00 ($25K Annual)

1.6 Develop and conduct Central Square training $0.00 (Staff Time)

1.7 Configuration of integration of TrackIt and Laserfiche $50,000.00

1.8 Scan backlog of physical plans $56,000.00
FY26 Estimated Cost

1.1 Solar permitting function (Symbium) $0.00 (Staff time) FY28 Estimated Cost
FY28 will provide additional time for FY27 efforts to be completed if required.
n/a
FY Total Capital
26 $0
27 $191,000
28 $0
Increased Reoccurring
$40,000

••

FY27 Estimated Cost

2.4 Robotic process automation (RPA) and AI agents to
automate finance tasks (May extend to FY28)
$50,000.00

2.5 Automated class and comp tool implementation only $0 FY26 Estimated Cost

2.1 eSignature for check payments $0.00 (Staff Time)

2.2 Finance system improvements $0.00 (Staff Time)

2.3 eSignature for check payments $0.00 (Staff Time)
FY28 Estimated Cost
FY28 will provide additional time for FY27 efforts to be completed if required.
n/a
FY Total Capital
26 $0
27 $50,000
28 $0
Increased Reoccurring
$0

•••••

FY26 Estimated Cost

3.1 Website Redesign $10,000

3.2 AI-Driven Chatbot $10,000
FY Total Capital
26 $20,000
27 $0
28 $0
Increased Reoccurring
$0

•••

FY27 Estimated Cost

4.9 Microsoft software licensing + CoPilot (Upgrade to G5) $15,000.00 ($8K more annually)

4.10 Password manager - Potentially Bitwarden $5,000.00 ($3K annually)

4.11 Deploy digital key access security $150,000
FY26 Estimated Cost

4.1 Migrate all paper forms to online (FY26-28) $0.00 (Staff Time)

4.2 Deploy IT disaster recovery + business continuity plan $5,000.00

4.3 Managed security operations center (SOC) $15,000.00 (Annually)

4.4 Remote Desktop Services (RDS) server deployment $10,000.00 ($500 Annually)

4.5 Heritage House multimedia requirements $15,000.00

4.6 Mobile Device Management (MDM) – Intune $15,000.00

4.7 Develop Intranet using SharePoint $15,000.00

4.8 Add shelving or cabinets to data center $2,000
FY28 Estimated Cost
FY28 will provide additional time for FY27 efforts to be completed if required.
n/a
FY Total Capital
26 $62,000
27 $170,000
28 $0
Increased Reoccurring
$26,500

•••

FY27 Estimated Cost

6.4 Document digitalization and physical storage (Year 1) $62,500 (FY27-28)

6.5 Asset management solution - Facilities/Fleet/Street Trees/Storm Drainage
$50,000.00

6.6 Corporation yard meeting/training room tech upgrades $10,000.00

6.7 Upgrade and implement security cameras (Year 2) $100,000 FY26 Estimated Cost

6.1 Upgrade and implement security cameras (Year 1) $100,000.00 (FY26-28)

6.2 Contract expiration reminder $10,000 (Annually)

6.3 Create eSignature policy $0 (Staff Time)
FY28 Estimated Cost

6.8 Upgrade and implement security cameras (Year 3) $100,000

6.9 Document digitalization and physical storage (Year 2) $62,500 FY28 will provide additional time for FY27 efforts to be completed if required.
n/a
FY Total Capital
26 $100,000
27 $160,000
28 $162,500
Increased Reoccurring
$10,000

Technology Committee Regular Meeting
Wednesday, March 5, 2025, 5:00-6:30 PM
Town Hall Chambers
26379 Fremont Road, Los Altos Hills, CA 94022
Committee meetings are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.

To attend the meeting in person:

Chambers Conference Room, Town Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022
To attend via Zoom Video Conference:
https://us02web.zoom.us/j/88940886875?pwd=bMwmHOnJnIye37R3X6Z4frYP5sdeoH.1 Meeting ID 889 4088 6875 Passcode: 948698 +16699006833,84031233243# US (San Jose) If you wish to submit a public comment during the meeting, raise your virtual hand. Before speaking, you may optionally identify yourself by name and where you reside.

Note: All votes shall be made by roll call and individual votes will be stated in the minutes.

1. Roll Call
a. Members:
i Lew Jamison (absent)
ii Ameesh Divatia
iii Annie Ju
iv George Lee
v John Swan
vi Sam Wood
b. Associate Members:
i Andreas Bibl (absent)
ii Sally Wood
c. Council:
i Rajiv Bhateja, Council Liaison
d. Town:
i Cody Einfalt
ii Joram Parcutilo, Management Analyst
iii WooJae Kim, Public Works Director
e. Public:
i Jonathan Reichtenthal
ii Gabby Nelson
ITEM 6C, Attachment 4

iii Neil Katin
iv Mohamed Shalabi
v Nick Pliam

2. Welcome Members of the Public, Public Comment (up to 3 minutes each)

3. Approval of Prior Meeting Minutes (5 minutes)
Motion Approve 1/8/25 Meeting
Minutes
Moved by: Sam Wood
Seconded: Annie Ju
Roll Call: Yes No Abstain
Ameesh X
Annie X
George X
John
Lew
Sam X
Passes
unanimously
X

4. Speed Camera update – George/WooJae 15 minutes
a. George Lee and Rajiv Bhateja have been evaluating various speed camera options, comparing different models and vendors. The considerations include battery powered, solar powdered, and trailer mounted options. The vendors reviewed are All Traffic Solutions and TrafficLogix Radarsign.com. The expected lifespan of the units is 10-15years. b. Each speed camera is estimated to cost around $5K, with an ongoing maintenance/recurring cost of $1500 per year per camera. c. WooJae Kim independently reviewed replacement options and estimated that a like-forlike replacement would cost approximately $10,000. The existing speed camera unit is at least 10 years old.
d. Sam Wood recommends checking the battery as the primary failure mode before replacing the entire unit.
e. Nick Pliam (public member) emphasizes the importance of data collection and suggests strategic placement of speed cameras on streets such as Moody and Purissima. f. Rajiv proposes a two-week free trial with one speed camera unit to assess effectiveness before making a purchase. WooJae notes that if there is a need to include this in the work plan, it has to be done in the next month or two.
g.

Motion Recommendation to
council to go forward with
the free trial for one unit.

Moved by: Ameesh Divatia
Seconded: Annie Ju
Roll Call: Yes No Abstain
Ameesh X
Annie X
George X
John X
Lew
Sam X
Passes
unanimously
X

5. Security Camera update – Joram/Sally/John 15 minutes a. Joram Parcutilo provides an overview of the council’s work plan to upgrade the security system across all town facilities.
b. George Lee presents an analysis of different security camera vendors, focusing on storage types, AI search capabilities, and door access control features. c. The vendors under consideration are Aviglion ($85,902), Verkada ($79,451), Ubiquiti ($74,995). George highlights the importance of NDAA (National Defense Authorization Act) compliance and the challenges in determining the compliance status of certain vendors. d. George compares the total costs for each vendor, factoring in hardware, licensing, network equipment, and installation labor. Ubiquiti offers a non-licensed model, whereas Aviglion and Verkada require licensing.
e. The team discusses budget concerns, especially the need for three on-premises recorders and the potential cost of $250,000, while a Ubiquiti solution may be more cost-effective. f. Action Item: The team agrees on the need to for a level quote to ensure accurate cost comparisons. A new quote will be requested from Ubiquiti to assess the cost of replacing the existing parking lot cameras.

6. Foothill College update – Daniel/Gautam – 20 minutes a. WooJae suggests that Gautam and Daniel provide the update. There may be some good news on AT&T conduit.

7. LAH/Foothill /Hidden Villa/LAHCF update – Gautam/LAHCF/WooJae – 20 minutes a. WooJae notes that he does not have direct knowledge regarding Foothill. For the fiber project, the encroachment permit is expected to be issued by the end of the month. As discussed in the last Town meeting, LAHCF has been authorized to install two conduits through town.

8. LAH-IT 3-Year Strategic Plan – Cody - 30 minutes
a. Cody Einfalt introduces Jonathan Reichtenthal, who assisted with the previous strategic plan, to discuss the new three-year plan.
b. Jonathon explains the process of collecting input from department leaders, validating priorities, and incorporating key improvements, including enhancements to the financial system, digitalization, cybersecurity, disaster recovery, and security on mobile devices. Eaton is confident that the majority of the plan can be implemented in the first two years, depending on budget constraints.

c. Rajiv raises concerns about the website’s search functionality, suggesting the need for an AI-powered bot to enhance searchability. The website update team consist of staff and Cody, with Joram as the primary contact.
d. Cody discusses CoPilot, Microsoft’s newly released virtual assistant designed to assist with email composition and document drafting within its productivity suite. e. The team discusses the implementation of an AI-driven query system for municipal websites. Additionally, the team discusses the challenges in digitizing historical documents and AI applications in automating tasks, such as generating work orders for public concerns.

The meeting concludes with a recommendation to leverage AI for improved data management and public service efficiency.

Next Meeting: TBD
Adjourned at 6:50 PM.

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 FINAL PLANS AND SPECIFICATIONS, AND DIRECTING STAFF

TO ADVERTISE THE PROJECT FOR FORMAL BID
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council adopt a resolution (Attachment 1) approving the Corporation Yard Locker Room Phase 1 Plan and Specifications, and directing staff to advertise the project for formal bid BACKGROUND:

The Corporation Yard, located at 27400 Purissima Road next to Purissima Park, is the main operations facility for the Public Works maintenance staff. The facility is a two-story barn style building with 4,720 square feet of floor area. The ground level is primarily used for maintenance equipment and materials storage. The upper-level houses two offices, a single occupancy restroom with a shower, a street sign storage area, and general Town storage.

As adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025-2026, the Corporation Yard Locker Room is a capital improvement project that would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff. Currently, an office space on the second floor is shared as a makeshift locker room to store crew’s safety gear and personal items. Next to the office on the second floor is the only restroom in the building.

The maintenance team is comprised of one superintendent, four maintenance workers, and one part-time maintenance worker.

The Corporation Yard Master Plan was completed in July 2024 outlining the scope, budget, and potential capital and maintenance projects for the next ten years. A locker room was identified as one of the top two priorities to address for the facility within the next two years.

In December 2023, the Town hired TDM Architect for the Corporation Yard Locker Room design.

Through the design process and preliminary consultations with the Town’s Building Department, building code requirements for Americans with Disabilities Act (ADA) accessibility and fire suppression system were identified. Built in 1979, the Corporation Yard building has no fire suppression or sprinkler system. For a new fire suppression system, a dedicated fire water service line would be required from the Purissima Hills Water District (PHWD) water main in the street.

The budget for the Corporation Yard Locker Room approved by the City Council in the Operating ITEM 6D

Staff Report to City Council Page 2
Corporation Yard Locker Room – Phase 1 Final Design
April 17, 2025
and Capital Budgets for FY2024-2025 and FY2025-2026 is $340,000. All the proposed scope for the Corporation Yard Locker Room cannot be completed within the current project budget, especially the main locker room project on the second floor that would trigger the requirements for a fire suppression/sprinkler system and a new fire water service line. Therefore, staff proposed bifurcating the Corporation Yard Locker Room projects into two phases.

For accessibility and gender-inclusive requirements, a separate single occupancy unisex restroom/locker room with a shower is proposed on the ground floor as part of Phase 1 project. An existing 122-square foot storage room on the first floor is proposed to be converted into a unisex restroom/locker room. On November 21, 2024, the City Council approved the conceptual plans for Phase 1 of the Corporation Yard Locker Room Project, which also includes upgrading and electrifying the HVAC system for the building. Currently, there is a centralized gas furnace heating system only for the second floor with no air conditioning. With the approval of the conceptual plans for Phase 1, Council directed staff to move forward with completing the final design documents.

DISCUSSION:

Phase 1 of the Corporation Yard Locker Room project would address the immediate needs for a unisex restroom/locker room and HVAC system for the building, excluding storage areas.

Upgrading the gas furnace to an electric heat pump system would meet the Town’s goal to electrify Town facilities and also provide conditioned air for the maintenance staff. The ADA accessible unisex restroom will include an accessible shower, bathroom sink, toilet, ADA bench, and two (2) locker units. With Phase 1, a new 80-gallon electric water heater and mini-split ductless heat pump systems for the building are proposed.

At the November 21, 2024 Council Meeting, Council asked staff to consider lockers in the unisex restroom that can also be accessed from outside the restroom. The architect and staff investigated various options for such a locker system but did not find a solution that would work with privacy considerations.

To relocate the existing materials and equipment in the storage room proposed to be converted into a unisex restroom, one Conex container box (20 feet by 8 feet in size) was ordered and installed behind the Corporation Yard building in March 2025 for additional storage space.

The final Plans and Specifications for Phase 1 of the Corporation Yard Locker Room project have been completed, pending Building plan check comments. TDM Architect submitted the final design plans for Building plan check on April 8, 2025. Staff recommend that the City Council approve the final Plans and Specifications for Phase 1 (available on Town website at https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents) and authorize staff to advertise the project for formal bid.

Once the City Council approves the final design for Phase 1, below is the anticipated project schedule:

Staff Report to City Council Page 3
Corporation Yard Locker Room – Phase 1 Final Design
April 17, 2025
Phase 1 Milestones Schedule
Council Authorization to Advertise for Bid April 17, 2025 Secure Building Permit Early May 2025
Advertise for Bid May 2025
Bids Due Early June 2025
Council Award of Phase 1 Construction Contract June 2025 Start Phase 1 Construction Contract July 2025
Complete Phase 1 Construction Contract October 2025

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exemption per Article 19 Section 15301(a) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024 -2025 CITY COUNCIL WORK PLAN:

Corporation Yard Locker Room Project – Phase 1 is part of the 2024-25 City Council Work Plan task for Corporation Yard Improvements - Locker Room Improvements under the Protect and Maintain Infrastructure Priority. Accepting the recommendations in this report will advance the project towards completing the design and construction. Given the larger scope of the main secondfloor locker room and the new fire suppression system triggered by the second-floor work, the project has been split into two phases with the Phase 1 work being prioritized. The 2024-25 City Council Work Plan and the project descriptions in the FY2025/26 capital budget document will be updated accordingly to reflect the changes as described.

FISCAL IMPACT
The construction cost estimate for the final design of Phase 1 of the Corporation Yard Locker Room project came in higher than the estimate reported at the conceptual design stage, which was around $235,000. The construction estimate at the final design stage is $255,000. There are still sufficient funds available in the project budget for Phase 1 per the table below:

Phase 1 Cost Items Cost
TDM Architect – Amendment Agreement Final Design Services (includes conceptual design services provided for Phase 2) $ 48,000
Construction Management $ 20,000
Ground Floor Unisex Restroom/Locker Room Construction $ 155,000 HVAC Upgrade for Ground Floor Restroom and Second Floor $ 100,000 Total $ 323,000
Current Project Budget – CIP/General Fund $ 340,000

Staff Report to City Council Page 4
Corporation Yard Locker Room – Phase 1 Final Design
April 17, 2025
Due to high costs and lack of project budget associated with the Phase 2 design and construction to install a locker room on the second floor to accommodate all Town maintenance staff, staff is recommending deferring Phase 2 of the Corporation Yard Locker Room project until Phase 1 project is completed.

ATTACHMENT

1. Resolution

ITEM 6D, Attachment 1
RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 FINAL PLANS

AND SPECIFICATIONS AND DIRECTING STAFF TO ADVERTISE THE PROJECT

FOR FORMAL BID
WHEREAS, as adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025- 2026, the Corporation Yard Locker Room Project would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff; and WHEREAS, the scope for Phase 1 of the project includes a unisex restroom/locker room on the ground floor and HVAC upgrade to the building, which can be completed within the current project budget of $340,000; and
WHEREAS, due to high costs and lack of budget for the Phase 2 to build a locker room for all Town maintenance staff on the second floor, Phase 2 design and construction work is deferred until Phase 1 scope is completed; and
WHEREAS, the final Plans and Specifications for Phase 1 of the Corporation Yard Locker Room project has been completed, pending Building plan check comments.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the final Plans and Specifications for Phase 1 of the Corporation Yard Locker Room Project is approved, and staff is authorized to advertise the project for formal bid.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO SMALL ELECTRIC VEHICLES NOT TO EXCEED $80,000, FUNDED

BY THE VEHICLE AND EQUIPMENT REPLACEMENT RESERVE IN
FY204/25
FROM: WooJae Kim, Public Works Director
Michael Schloetter, Maintenance Superintendent
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council approve a resolution (Attachment 1) authorizing the City Manager to purchase two small electric vehicles (EVs) for the use of daily field visits, inspections, and other Town businesses not to exceed $80,000, funded by the Vehicle and Equipment Replacement Reserve in FY2024/25.

BACKGROUND:

One of the recommended strategies in the Town’s Climate Action Plan (last updated in October 2021) to reduce greenhouse gas (GHG) emissions is the Green Fleet Program to consider and prioritize EVs when possible, for the Town fleet.

On November 20, 2019, the City Council approved the purchase of one Kia Niro EV as a Town fleet vehicle for daily field visits, inspections, and other Town businesses. On January 20, 2022, Council approved three-year leases of two additional Kia Niro EVs for the fleet at Town Hall. The lease payments are $361 per month for each vehicle.

DISCUSSION:

The three-year leases for the two Kia Niro EVs from Stevens Creek Hyundai/Kia dealership in Santa Clara expired in February 2025. Initially, the dealership seemed amenable to working with the Town on a new lease program, but they later stated that Hyundai/Kia Corporate Office no longer offers lease programs for the Town, with only the option to buy. The Town can either purchase the three-year old Kia leases for around $30,000 each or purchase new Kia Niro EVs for approximately $40,000 each. Upon request, Hyundai/Kia offered the Town six-month lease extensions at a similar monthly rate while staff investigate options for small EV leases or purchases.

Staff investigated various options to procure two small EVs. Staff reached out to Chevy and Toyota dealerships for EV leases and received similar responses stating that they do not lease to ITEM 6E

Staff Report to City Council Page 2
Purchase of Two Small Electric Vehicles
April 17, 2025
municipalities and that the Town’s option was to buy the vehicles. Staff also reached out to Sourcewell and Omnia Partners for cooperative public contracts for leasing or purchasing small EVs but received no responses.

Municipalities often go through Enterprise Fleet Management for leasing vehicles. Staff reached out to Enterprise Fleet Management representative in Texas in charge of the California region for similar EV lease quotes. Enterprise did not provide a formal quote, but their lease program is more like vehicle purchase financing where a three-year lease for a new Kia Niro EV would cost almost $900 a month, but Enterprise would refund some residual value of the car at the end of the lease, which could be around $10,000.

Kia Niro EVs meet the Town’s operational needs for daily field visits and other Town businesses, especially with electric charging stations onsite at Town Hall. Staff can also confirm that EVs require less maintenance compared to internal combustion engine vehicles, freeing up staff for other tasks. The current Kia Niro EVs have demonstrated reliability, making EVs a proven choice for Town operations, while lowering Town GHG emissions.

The Town has until August 2025 to replace the two leased Kia Niro EVs. Staff recommend that the City Council authorize the City Manager to either purchase the two 2022 Kia Niro EVs currently being leased by the Town not to exceed $60,000 or two new 2025 Kia Niro EVs not to exceed $80,000, including taxes and fees, to be funded from the Vehicle and Equipment Replacement Reserve in FY2024/25.

ENVIRONMENTAL REVIEW:

The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b). 2024 -2025 CITY COUNCIL WORK PLAN:

Truck replacement was added to the 2024-25 City Council Work Plan under the council priority of Project & Maintain Infrastructure. The purchase of two small EVs was not included in the work plan since staff initially anticipated leasing them, which would be covered under the operating budget. Due to operational needs, staff recommend moving forward with the purchase of two Kia Niro EVs.

FISCAL IMPACT:

The current balance of the Vehicle and Equipment Replacement Reserve is $594,000. On February 20, 2025, the City Council authorized the City Manager to replace the Ford F250 truck not to exceed $120,000 from the reserve fund. The balance of the Vehicle and Equipment Replacement Reserve after the truck replacement would be $474,000. Therefore, there are sufficient funds in the reserve for the purchase of two Kia Niro EVs not to exceed $80,000.

Staff Report to City Council Page 3
Purchase of Two Small Electric Vehicles
April 17, 2025
Many of the Town’s maintenance vehicles and equipment may soon require major services or should be considered for replacement, such as the 2003 Dodge Dakota, 2008 Ford Ranger, 2010 John Deere tractor, 2010 John Deere backhoe, and 2009 Cariton Chipper. The Vehicle and Equipment Replacement Policy recommends replacements at 13 to 15 years of service, and many of Town’s vehicles and equipment have been in operations longer.

Furthermore, for compliance with the California’s Advanced Clean Fleets regulation, it would be prudent for the Town to maintain a healthy fund balance in the Vehicle and Equipment Replacement Reserve.

Starting FY2025/26, the Town may need to consider one vehicle or equipment replacement each fiscal year. For the FY2025/26 capital budget, a new capital program would be included for Vehicle and Equipment Replacement with a five-year projected spending plan.

ATTACHMENTS:

1. Resolution

ITEM 6E, Attachment 1
RESOLUTION __-25
RESOLUTION __ - 25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

AUTHORIZING THE CITY MANAGER TO PURCHASE TWO SMALL ELETRIC VEHICLES NOT TO EXCEED $80,000, FUNDED BY THE VEHICLE AND EQUIPMENT

REPLACEMENT RESERVE
WHEREAS, one of the recommended strategies in the Town’s Climate Action Plan (last updated in October 2021) to reduce greenhouse gas (GHG) emissions is the Green Fleet Program to consider and prioritize electric vehicles (EVs) when possible, for the Town fleet; and WHEREAS, the three-year leases for the two Kia Niro EVs expired in February 2025, and Hyundai/Kia Corporate Office no longer offers a new lease program to the Town; and WHEREAS, staff investigate various lease options for small EVs, but the only current viable option may be to purchase the vehicles; and
WHEREAS, Kia Niro EVs meet the Town’s operational needs for daily field visits, inspections, and other Town businesses, especially with electric charging stations onsite at Town Hall, and the current Kia Niro EVs have demonstrated reliability making EVs a proven choice for Town operations while lowering Town GHG emissions; and
WHEREAS, Hyundai/Kia extended the current lease by six months, and the Town has until August 2025 to replace the two leased Kia Niro EVs.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the City Manager is authorized to either purchase the two 2022 Kia Niro EVs currently being leased by the Town not to exceed $60,000 or two new 2025 Kia Niro EVs not to exceed $80,000, including taxes and fees, to be funded from the Vehicle and Equipment Replacement Reserve in FY2024/25.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: REVIEW AND ACCEPT THE 2024 GENERAL PLAN ANNUAL PROGRESS REPORT
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council review and accept the 2024 General Plan Annual Progress Report (Attachment 1).

BACKGROUND:

Government Code Section 65400 mandates that all cities and counties submit an Annual Progress Report (APR) on the status of the General Plan and progress in its implementation to their legislative bodies (City Council), the Governor’s Office of Land Use and Climate Innovation (LCI) and the Department of Housing and Community Development (HCD) by April 1 of each year. The Town submitted the APR to LCI and HCD by this deadline.

Pursuant to Government Code Section 65400, cities are required to prepare and submit an Annual Progress Report (APR) on the status and implementation of their General Plan to both the State Department of Housing and Community Development (HCD) and the Governor’s Office of Land Use and Climate Innovation. The purpose of the General Plan APR is to promote transparency and accountability in long-term land use planning, track progress on the implementation of adopted policies and programs and inform the State about local planning priorities. The report supports coordination between local and state agencies by highlighting how local actions align with statewide goals related to housing, equity, infrastructure, and climate resilience. It also serves as a tool for identifying where policy updates or implementation adjustments may be needed to better serve the community’s evolving needs. This year’s APR evaluates the status of the implementation programs for the period between January 1, 2024, and December 31, 2024. The content in the prepared report reflects goals accomplished through the 2024-2025 planning period.

DISCUSSION:

The intent of the General Plan Annual Progress Report is to demonstrate the Town’s compliance with the requirements of Government Code Section 65400 which mandates that the Town prepare an annual report on the status of the General Plan and progress in its implementation.

General Plan Annual Progress Report
All cities in California are required to prepare and adopt a General Plan. The General Plan identifies policies and programs addressing the development and redevelopment of land, ITEM 6F STAFF REPORT

City Council Page 2
2024 General Plan Annual Progress Report
April 17, 2025
preservation of parks and open spaces, provision of housing for current and future residents, conservation of natural resources, improvement of the circulation and transportation system, control of noise, and protection of life and property from hazards.

The General Plan must contain seven (7) state-mandated elements. It may also contain any other elements that the legislative body of the county or city wishes to adopt. The seven (7) mandated elements are: Land Use, Open Space, Conservation, Housing, Circulation, Noise, and Safety.

Table 1 below shows the State-mandate elements and their counterparts in the Los Altos Hills General Plan.

Table 1
State-Mandated Elements Corresponding Los Altos Hills
General Plan Elements
Last Updated
Land Use Land Use 2008
Circulation Circulation and Scenic Roadway 2015
Housing Housing 2023
Open Space Open Space and Reservation 2007
Conservation Conservation 2007
Safety Safety 2007
Noise Noise 2007
Pathway 2019
The APR should provide enough information for decision-makers to assess how the General Plan was implemented during the 12-month reporting period. More specifically, APRs should explain how land use decisions relate to adopted goals, policies, and implementation measures of the General Plan. This year’s APR evaluates the status of the implementation programs and housing production for the time period between January 1, 2024, and December 31, 2024.

Planning Department staff worked with other Town departments in assessing the programs of the different Elements of the General Plan and prepared the General Plan APR. Attachment 2 includes measures associated with the implementation of the General Plan with specific reference to individual elements in the General Plan. A few highlights include:
• Land Use Element – Continuing to implement the 6th Cycle Housing Element Adoption of the latest Reach Codes update; continuing to work with Town Committees during the Site Development process to ensure that appropriate open space and preservation easements are adopted on individual properties to protect slopes, riparian areas, wildlife corridors, and the rural character of Los Altos Hills.
• Circulation Element – The Town continued its improvement of the existing road network as it relates to the review and approval of ADU and other housing projects. This was done through road widening and pavement improvement projects in some cases to comply with fire apparatus ingress and egress issues partnership with the Santa Clara County Fire Department. Additionally, the Pathway master plan continued implementation efforts under the direction of the Public Works department.

ITEM 6F STAFF REPORT

City Council Page 3
2024 General Plan Annual Progress Report
April 17, 2025
• Safety Element – The Town continued to work in close partnership with the County Sheriff, local Neighborhood Watch groups, and interested citizens to successfully increase law enforcement and security presence throughout the Town to combat a rising amount of property crime, a combination of these efforts coincided with a decline in residential burglaries in the second half of 2024.
• Pathway Element – Public Works staff cleaned, maintained, and upgraded several miles of Pathways throughout the Town. The Town’s Public Works Staff worked on the design of various Pathways Capital Projects, including off-road and roadside paths. The Town works with the Pathways Committee, who creates an annual work plan to prioritize pathways projects. Additionally, the Town performed annual pathway maintenance of existing pathways in Town. The following Capital Improvement Projects progressed in 2024. o Miscellaneous Paths C.I.P. – feasibility study and ROW research for various roadside pathways and on-road pathways.
o Installation of Saddle Mountain – Stirrup Way off-road Path. o Summerhill Pathway Phase II C.I.P. – civil design & permitting.

Noticing/Public Outreach
The public was advised of this item in the following ways:
• Public Posting Places – April 11, 2025
• Town Website: www.losaltoshills.ca.gov – April 11, 2025 To date, staff has not received a public comment specifically regarding the Annual Progress Report and related issues presented herein but has received a public record request for data related to the preparation of the document.

ENVIRONMENTAL REVIEW
No environmental review is required for this item, as the Annual Progress Report is not considered a “project” under the California Environmental Quality Act (CEQA) and has no potential to cause a significant environmental impact. Additionally, the report is exempt under CEQA Guidelines Section 15306 (Information Collection), as it involves only data gathering and does not disturb any environmental resources.
2024-2025 CITY COUNCIL WORK PLAN
The Annual Progress Report is an annual and reoccurring effort to share progress on our General Plan. Although not specifically identified in the 2024-2025 Work Plan, this falls into the category of day-to-day operations and aligns with the value/priority area “Maintain Quality of Life and Community Character” of the City Council Strategic Priorities Implementation Plan, and this APR aligns with the key outcome of complying with the State Law.

FISCAL IMPACT
The administration, implementation and annual reporting on the Housing Element is not a recoverable cost and is covered by the General Fund support of the Planning Department. The APR was completed in-house under existing budget expenditures for Planning staff.

ITEM 6F STAFF REPORT

City Council Page 4
2024 General Plan Annual Progress Report
April 17, 2025

ATTACHMENTS

1. General Plan Annual Progress Report for 2024

2. Table D – Housing Element Program Implementation Status 2024 ITEM 6F STAFF REPORT

2024 General Plan Annual Progress Report
Town of Los Altos Hills
ITEM 6F ATTACHMENT 1

Table of Contents

1. Introduction 3
General Plan Elements

2. General Plan Implementation (excluding Housing Element) 4

3. Additional Content 23
ITEM 6F ATTACHMENT 1

1. Introduction
General Plan Elements State law requires all cities and counties in California to adopt a General Plan, comprised at minimum of seven mandated “Elements,” that addresses physical development within its jurisdiction.

The table below shows the State-mandated elements and their counterparts in the Los Altos Hills General Plan.

State-Mandated Elements Corresponding Los Altos Hills
General Plan Elements
Last Updated
Land Use Land Use 2008
Circulation Circulation and Scenic Roadway 2015
Housing Housing 2023
Open Space Open Space and Reservation 2007
Conservation Conservation 2007
Safety Safety 2007
Noise Noise 2007
Pathway 2019
ITEM 6F ATTACHMENT 1

2. General Plan Implementation
The Annual Progress Report is scheduled to be presented to the City Council on April 17th, 2025.

The Planning Department staff worked with different Town departments in assessing the programs of the different Elements of the General Plan and prepared the General Plan Annual Progress Report.

The table below includes measures associated with the implementation of the General Plan with specific reference to individual elements of the General Plan:

PROGRAM PROGRAM DESCRIPTION STATUS/PROGRESS IN 2024 DEPT

LAND USE

1.2 Continue to implement the Town’s Zoning
Ordinance, Site Development Ordinance,
Subdivision Ordinance, and related
policies and procedures. Review and
update these regulations as needed to
ensure that development occurs in a
manner compatible with the Town’s semirural character and its natural environment.

Ongoing, The Town has moved
forward with implementation of the
6th cycle Housing Element. This has
included beginning the EIR process
on the opportunity sites for multifamily zoning as well as implementing other related land use
streamlining programs.

CDD-Planning

2.1 Continue to require the dedication of open
space easements where appropriate as a
Continue to record easements over
properties in conjunction with Site
CDD-Planning
ITEM 6F ATTACHMENT 1

condition of approval for new
development. Each parcel shall be
evaluated on a case-by-case basis during
the site development review process to
determine whether an open space
easement should be required, based on
the extent of steep slopes generally in
excess of 30% slope and the presence of
heritage oak trees and/or creek corridors.

Other considerations shall include the size
of the proposed open space easement, its
contiguity with existing open space
easements, and whether the property is
located within an Open Space
Conservation Area.

Development Permits. Easements
are reviewed by both the Site
Development Authority and the City
Council

2.4 Encourage the preservation of native
hillside vegetation and, if vegetation must
be removed, require appropriate
revegetation and planting in hillside areas.

Ongoing, tree preservation, removal,
and replacement are assessed with
all new site development permits
CDD-Planning

2.5 Protect the public safety and minimize the
risk of damage from natural hazards by
requiring site-specific geologic
Geotechnical assessment is
required on all sites in pre-existing
hazard zones
CDD-Planning
ITEM 6F ATTACHMENT 1

investigations of proposed building sites.

2.7 Make green building publications and
other sources of information available to
applicants, architects, builders, and other
individuals involved in the construction of
new homes and major remodel projects.

The Town has finalized adoption of
a Reach Codes update to the
Building Codes, and the Town
makes available numerous
publications and other
environmentally friendly documents
on the Town’s website and at the
front counter at Town Hall. Ongoing
focus toward sustainable initiatives
will be included in the upcoming
cycle building code updates and
adoption
CDD-Building
CDD-Planning

3.3 Continue to assist school districts by
requiring the payment of school impact
fees as per Government Code Section
65995 prior to issuance of building
permits.

School fees are required at building
permit issuance, costs are assessed
on a square footage basis
CDD-Building

4.1 Prepare, adopt and implement an annual
Capital Improvements Program supporting
policies in the General Plan to maintain,
improve or expand public utilities and
Annual CIP project list compiled and
included as an attachment to this
report. Programs include expansion
of the Town’s sanitary sewer
Public
Works/CDD/Finance
ITEM 6F ATTACHMENT 1

infrastructure. system, implementation of the
Housing Element, and expansion of
the Town’s recreational pathway
system, among others.

4.4 Continue to implement the Town’s policies
and siting criteria for wireless
communications facilities, and review and
update them as needed.

All wireless and large utility facilities
continue to be reviewed through a
conditional use permit process
assessed at both the Planning
Commission and City Council levels
CDD-Planning

CIRCULATION

2.3 Annual Pavement Rehabilitation and
Drainage Improvement
The Public Works department is
concluding the work for the 2024-
2025 Pavement Rehabilitation
Project to ensure safety in using
Town roads and improve Pavement
Condition Index (PCI)
PW

4.1 Create and maintain a list of all public and
private roads in Town and update as
changes occur.

Update list on annual basis, the
public works coordinates with he
Fire District to ensure road condition
and access are maintained
PW
ITEM 6F ATTACHMENT 1

optimally.

7.1 Continue to require implementation of the
Pathway Element in new development and
in capital improvements.

Updates to the Master Path Plan are
being processed to address both
localized individual segments and a
regional pathway designation. Public
Works continues to review
conditions of approval on new site
development permits that include
designation of pathway segments.

Pathway funding continues to be
supported through fees associated
with new development at the
planning stage
PW/CDD-Planning

7.5 Encourage pedestrian facilities to reflect
the semi-rural character of the Town, with
an emphasis on pathways separated from
the roadways rather than integrated curbs
and sidewalks.

All road-side pathways constructed
within Town limits are separated
from the road if possible
PW

10.2 The Fire Department shall review new
development proposals to assure
adequate emergency access is provided.

Planning projects and building
permits are reviewed by County Fire
Department for emergency access
requirements
CDD/County Fire
ITEM 6F ATTACHMENT 1

11.2 Identify problem areas and earmark such
areas for storm drain improvements in the
Town’s annual Capital Improvement
Project Budget.

Ongoing, CIPs and major
improvement projects assessed and
factored into two-year work plans
PW

13.5 Work with State (Caltrans) and County
officials on future improvements to Page
Mill Expressway and the I-280/Page Mill
Expressway/Arastradero Road
interchange to ensure that the
improvements are compatible with the
rural character of the community and
improve safety for motorists, pedestrians,
bicycles, and equestrians.

County has completed
improvements to Foothill Expwy at
Edith Road and Burke Road
interchanges
PW/County

CONSERVATION

1.1 Continue to require that structures be set
back at least 25 feet from the top of creek
banks. To ensure adequate protection of
these valuable resources, review the 25-
foot setback and consider expanding it to
the driplines of mature oak trees within the
Ongoing. Every new development
reviewed by Town requires 25-foot
setback from top of creek banks.

CDD-Planning
ITEM 6F ATTACHMENT 1

setback.

1.2 Continue to require open space
easements along creeks and riparian
corridors to ensure that these areas
remain in their natural condition.

Every new development adjacent to
or incorporating riparian areas
and/or water courses that are
reviewed by Town require an open
space easement to be dedicated
CDD-Planning

2.1 Continue to enforce the Heritage Tree
Ordinance, which protects large oak trees
and other significant trees by requiring a
special permit for removal.

The Heritage Tree Ordinance
requirements continue to be a part
of planning entitlements review
process
CDD-Planning

2.2 Continue to require the replacement of any
Heritage Oaks or other significant trees
that are removed under special permit or
as part of approved development projects.

Reviewed during planning
entitlements
CDD-Planning

2.4 Continue to refer site development
applications to the Environmental Design
Committee and Open Space Committee
for review and comment.

All development projects are routed
to EDPC and OSC
CDD-Planning

2.5 Encourage the dedication of
conservation/open space easements or
the public acquisition of areas that are rich
in wildlife or of a fragile ecological nature
Every new development is reviewed
by the Town to determine if a
conservation/open space easement
is to be dedicated
CDD-Planning
ITEM 6F ATTACHMENT 1

to ensure their protection.

3.1 Continue to require open space
easements along creeks and riparian
corridors for wildlife that use this resource
for food, shelter, migration, and breeding.

Every new development adjacent to
or incorporating riparian areas
and/or water courses that are
reviewed by Town require an open
space easement to be dedicated
CDD-Planning

4.3 Monitor construction and grading activities
to control dust.

Institute grading mortarium from
October to April
PW/Code Enforcement

5.3 Work with water purveyors to inform
homeowners of their potential water usage
in new landscape projects and to
recognize the benefits of water efficient
landscapes without significant burden to
the homeowners.

The Town has adopted and updated
its Water Efficient Landscaping
Ordinance (WELO) to establish
water efficiency standards for new
residential landscaping projects, and
requires all residential landscape
projects include a WELO checklist to
review against the Town’s and the
water purveyors’ standards.

CDD-Planning

5.7 Continue to implement the Stormwater
Pollution Prevention Ordinance.

Ongoing. Staff inspected soil
erosion and sediment control
measures on projects that requires
grading/excavation during the rainy
season (10/1 – 4/30).

PW
ITEM 6F ATTACHMENT 1

5.9 Continue to limit the amount of impervious
surface in new development to reduce
urban runoff into storm drains, creeks and
the San Francisco Bay.

Town enforces Maximum
Development Area and promotes
replacement of impervious with
pervious surfaces.

CDD-Planning/PW

6.2 Continue to require erosion control
measures on construction sites.

Staff reviews soil erosion and
sediment control plans and perform
site inspections to ensure adequate
soil erosion control measures.

PW

6.5 Ensure that proposed septic systems meet
the health and safety standards of Santa
Clara County so that soil and groundwater
pollution does not occur.

All private wastewater systems are
reviewed and approved by the
County Department of
Environmental Health.

CDD-Planning/County
DEH

8.1 Incorporate energy efficiency measures in
new Town facilities.

Town included upgrading the main
electrical panels for Town Hall with
Battery Backup System.

PW

9.2 In Town purchasing, encourage the
purchase of products that minimize
packaging, contain recycled materials, and
can be reused or recycled.

The Town purchases recycled
paper.

All depts

10.1 Continue to develop a comprehensive
inventory and map of historically
significant sites and structures. Review
Appendix A was last amended by
City Council in 2023 with the
removal of the “Francis Avidano
CDD-Planning/Building
ITEM 6F ATTACHMENT 1

Appendix A at least every five years and
update the inventory as appropriate.

Consider adding the following sites and
structures: Heritage House, Finn House,
Westwind Community Barn, Packard
House, Hidden Villa, Ginzton House, Lois
Crozier Hogle House, Fremont Hills
Country Club Water Tower, Jensen House
and Barn, Eshner House, and Stegner
House on South Fork.

Home” from the list. CDD staff
continues to work with Foothill
College on preservation of Carriage
House.

Housing
This reporting period covers the ongoing implementation of the 6th Cycle Housing Element. See 2024 Annual Progress Report Table D for Housing Element program implementation status (Attachment 2).

Safety

2.2 Continue to utilize the geologic hazards
map and other available information from
reliable sources such as the United States
Geological Survey and California
Every new development project is
reviewed against the maps to
determine if a geotechnical report is
required.

CDD-Planning
ITEM 6F ATTACHMENT 1

Geological Survey to evaluate proposed
development and mitigate known geologic
hazards.

2.3 Ensure that proper erosion and
sedimentation control measures are
undertaken for all development projects.

Ongoing. PW

2.4 Regularly review the Town’s development
regulations and building codes and update
them as necessary to incorporate the best
available standards for seismic safety and
other geologic hazards.

Town adopts and updates the
California Building codes every
three years.

CDD-Building

2.5 Continue to require applicants to submit a
geotechnical report prepared by a licensed
geotechnical engineer for proposed new
residences and major additions on sites
that have a potential geologic hazard. In
cases where a geologic hazard is
confirmed, the engineering
recommendations in the geotechnical
report shall be implemented to avoid or
mitigate the probable effects of the hazard.

The Town contracts with a local
Geotechnical engineering firm to
review all geotechnical reports
submitted with development
applications.

CDD-Planning

3.2 Continue to limit the amount of runoff in In each development project, the CDD-Planning/PW ITEM 6F ATTACHMENT 1

site development projects. planning staff enforces Maximum Development Area and engineering
staff requires detention and
infiltration systems for effective
ormwater management.

3.3 Continue to implement the Flood Plain
Management provisions of the Municipal
Code.

In each development project,
planning staff enforces Maximum
Development Area and engineering
staff requires detention and
infiltration systems for effective
stormwater management.

CDD-Planning/PW

4.2 Continue to refer plans for proposed site
development projects to the Santa Clara
County Fire Department for review and
comment.

All planning projects and building
permits are routed to the County
Fire Department for review.

CDD-Planning
CDD-Building

4.6 Require public roads, private roads, and
driveways to be constructed and
maintained according to Fire Department
standards in order to accommodate fire
trucks and other emergency vehicles.

All new projects are per Fire
department’s requirements.

CDD-Planning
CDD-Building

4.8 Encourage the use of fire-resistant
building materials and fire sprinklers
Town adopted Section R337 of the
California Residential Code which
Building
ITEM 6F ATTACHMENT 1

requires ignition resistant exterior
materials for all new structures.

5.1 Continue to support the Santa Clara
County Sheriff’s efforts to minimize crime
in Los Altos Hills.

Town has worked with the Sheriff to
increase staffing coverage and
conducted Town Hall workshops for
residents to share best practices to
reduce homeowners’ vulnerability to
crime.

City Manager

5.2 Encourage residents to participate in the
Neighborhood Watch Program and
coordinate with the Santa Clara County
Sheriff’s Department to implement it.

Town has a neighborhood watch
program. In 2024, the Town
activated multiple neighborhood
watch groups in partnerships with
residents. Outreach relating to the
these groups is ongoing.

City Manager

7.1 Inform residents of potential hazards from
earthquakes, landslides, flooding and fire,
and of reasonable precautions that can be
taken.

Town website contains information
on the potential hazards in town
including recordings of live webinars
on Public Safety Power Shutoffs and
Wildfire Safety.

Santa Clara County Fire teaches
Personal Emergency Preparedness
City Manager
ITEM 6F ATTACHMENT 1

classes.

7.3 Review the Emergency Operations Plan
and update it on a regular basis to ensure
that it provides for adequate response to
the full range of disasters identified in the
Safety Element.

EOP Base Plan was completely
rewritten in 2018 and is updated,
when appropriate. Operational
checklists and job aids are also
updated as appropriate.

City Manager

7.5 Work with other agencies through
programs such as the Silicon Valley
Regional Interoperability Project (SVRIP)
to improve communications and provide a
coordinated emergency response on a
regional level.

Town is part of SVRIP. Emergency
Managers participate in
communication discussions within
our County (Emergency Managers
Association, Ham radio groups,
County Office of Emergency
Management.). Town also
participates in the Bay Area Urban
Area Security Initiative (BAUASI)
PIO group. Also working with the
State when the topic of
communications comes up.

City Manager

7.6 In conjunction with the Los Altos Hills
County Fire District, provide an emergency
notification telephone system. Use the
Emergency Alerts are sent out
through Alert SCC - initiated by
sheriff or fire dept. Town uses the
City Manager
ITEM 6F ATTACHMENT 1

system to alert residents to emergencies
and to communicate information on
evacuation routes and other disasterrelated information.

Town website, Nixle, Facebook
and Nextdoor.com to communicate
information and updates. The new
tool ZoneHaven is used, where
people can log in to see if
their “zone” is being ordered to
evacuate and shows evacuation
routes.

Noise

1.2 Continue to restrict the hours of nonemergency grading and construction activities to specified days of the week and
times of day to minimize noise impacts on
neighboring residents and other sensitive
land uses.

Staff continues to inform contractors
of construction operation hours at
the time of building permit issuance.

CDD-Building

1.4 Continue to prohibit the location of
heating, ventilating and air conditioning
(HVAC) equipment, pool equipment,
pumps and similar equipment in setbacks.

Develop siting and noise attenuation
Municipal Code continues to prohibit
heating, ventilating and air
conditioning (HVAC) equipment,
pool equipment, pumps and similar
equipment in setbacks (section 5-
CDD-Planning
ITEM 6F ATTACHMENT 1

standards for HVAC equipment, pool
equipment, pumps and similar equipment.

Standards should be more stringent for
these types of equipment that produce
continuous noise than for sources that
emit noise occasionally.

2.02(e))

2.1 Evaluate noise impacts on surrounding
land uses during the site development
review and permitting process.

Noise sources are regulated per
Municipal Code section 5-2.02
during permitting process
CDD-Planning

2.4 Require the mitigation of all significant
noise impacts as a condition of project
approval.

Various conditions of approval are
added to mitigate noise impacts.

CDD-Planning
Open Space

1.2 Continue to require the dedication of open
space easements as a condition of
approval for development of parcels in
designated Open Space Conservation
Areas in order to protect steep slopes,
canyons and ravines, generally in excess
of 30% slope, as well as areas with
Open Space Committee reviews
development projects and
recommends dedication of Open
Space Easements for steep slopes,
oaks, creeks, and other site features
requiring protection.

CDD-Planning
ITEM 6F ATTACHMENT 1

Heritage oak trees, or other
environmentally sensitive areas such as
along creeks and riparian corridors.

1.3 Continue to require the dedication of
pathway easements and the construction
of pathways or payment of in-lieu fees
when development is proposed on parcels
that include portions of on-road or off-road
pathways designated on the Pathway
Master Plan.

Pathway Committee reviews
development projects and
recommends dedicate of Pathway
Easements in relation to the Master
Path Plan
CDD-Planning

2.1 Continue to require subdividers to
dedicate land for parks and recreation or,
in the alternative, pay fees through which
residential developments might facilitate
park land acquisition. The standard for
park and recreation dedications or in lieu
fees established under the Quimby Act is
a maximum of 5 acres per 1,000
population.

Engineering staff determine and
collect appropriate parks and
recreation fees for all subdivisions
per Town’s Municipal Code. In 2021,
Town collected $354,554.42 in
Parks & Recreation In-Lieu fee.

PW

2.2 Continue to require the dedication of
pathway easements as a condition of
approval of tentative maps and site
Pathway Committee reviews
development projects and
recommends dedication of Pathway
CDD-Planning
ITEM 6F ATTACHMENT 1

development permits for new residences
and major additions, consistent with the
Pathway Element and the Master Pathway
Plan. Where deemed appropriate, the
actual construction of these pathways will
be required as per Town standards.

Easements in relation to the Master
Path Plan
Pathways

4.1 Continue to implement the Master Path
Plan by requiring the dedication of
easements, construction of pathways
and/or payment of pathway fees as a
condition of approval for subdivisions and
site development permits.

Pathway Committee reviews
development projects and
recommends dedication of Pathway
Easements in relation to the Master
Path Plan
CDD-Planning/PW

4.2 Continue to improve the Town’s
maintenance of constructed pathways.

The Town’s Public Works Staff
worked on the design of various
Pathways Capital Projects, including
off-road and roadside paths. The
Town works with the Pathways
Committee, who creates an annual
PW
ITEM 6F ATTACHMENT 1

work plan to prioritize pathways
projects. Additionally, the Town
performed annual pathway
maintenance of existing pathways in
Town. The following Capital
Improvement Projects progressed in
2024.
• · Miscellaneous Paths C.I.P.
– feasibility study and ROW
research for various roadside
pathways and on-road
pathways.
• · Installation of Saddle
Mountain – Stirrup Way offroad Path.
• · Summerhill Pathway Phase
II C.I.P. – civil design &
permitting.

3. Additional Content
• Legislative action: The town has continued prioritizing the implementation of the 6th Cycle Housing Element which was adopted in 2023. 2024 saw action completed across 40 of the Element’s 60 programs including zoning code ITEM 6F ATTACHMENT 1

updates, new outreach campaigns, progress on the multifamily rezoning, and increased data collection and reporting on new permit types.
• Technology review: In alignment with City Council work plan priorities as well as Housing Element programs, the Community Development Department underwent significant upgrades to its permitting software and processes.

The upgrades allowed for reduced and streamlined review timelines. Increased transparency on building and planning activity, as well as improved management of permits at all stages of the development process.

ITEM 6F ATTACHMENT 1

Jurisdiction Los Altos Hills
Reporting Year 2024 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation A-1 Availability of
Adequate Sites for New
Housing to meet RHNA
Housing development via rezoning and
development of new zoning Q1 2026 Ongoing with rezoning scheduled for Q1 2026 A-2 No Net Loss
Monitoring Compliance with SB 166 Q1 2024
Complete, first phase database completed 6/30/2024, housing stock is monitored on an annual basis through the APR process and on a project to project basis with no project approvals issued which would result in a net loss of housing stock.

A-3 Surplus Lands Assess Town-owned properties for
potential development/redevelopment Ongoing Ongoing
A-4 By right approval of
projects with 20 percent
affordable units
Housing development via zoning
amendments to promote faster
development of affordable housing
Q1 2026
As work continues on the Town's various zoning amendments, this element will be incorporated into an upcoming amendment which will go along with the program A-1 zoning.

A-5 Minimum Density
Housing development via zoning
amendments to ensure properties can
support densities identified in GC
65583.2.h
Q1 2026 As work continues on the Town's various zoning amendments, this element will be incorporated into an upcoming amendment.

A-6 Inclusionary Housing
Ordinance
Adoption of the ordinance to support
the creation of affordable units through
the inclusionary zoning process
Q1 2026
The Town is partnered with Santa Clara County Housing Collaborative on a comprehensive inclusionary study. When complete, the results will inform the development of the Inclusionary Housing Ordinance. Local ordinances have been adopted through the E-group programs.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 ITEM 6F ATTACHMENT 2

A-7 ADU Tracking
Track progress on developing ADUs,
analyze trends to determine if progress
rate is sufficienty to meet RHNA
Ongoing
APR is reporting on 2024 ADU production. Applications are tracked in the epermitting system. A mid-cycle review is planned for 2027 and any necessary zoning amendments to further boost production will be completed by 3/31/2028 A-8 Pre-approved ADU
Plans
Develop a "catalog" of pre-approved
permit-ready ADU plans. Q1 2025 Complete, pre-approved ADU gallery was brought online by Q1 2025, gallery is being expanded with new designs on a regular basis.

A-9 Outreach and
technical assistance to
RHNA site owners and
affordable housing
developers
Promote and facilitate developme nt of
RHNA sites, especially to meet the
needs of lower, moderate, ELI, and
special needs households
Ongoing
Regular discussions with site owners occurring, technical support already engaged with Foothill College. Additional PR efforts have been coordinated through Town events, study session, public workshops, and outreach media.

A-10 Waive Pathway Fee
for ADUs
Remove development constraints by
waiving Pathway fee for ADU
applications
Q3 2023 Complete. Fee schedule updated to reflect streamlining.

A-11 Large Sites
Engage with property owners of large
sites regularly to encourage and
facilitate development of affordable
housing
Ongoing Regular discussions with site owners occurring, technical support already engaged with Foothill College. Additional PR efforts are ongoing with residents.

A-12 Duplex/Triplex
conversions
Allow existing SFD homes to be
converted to up to 3 units Q1 2027 Creation of multi-family zoning and objective design standards under way. Program is being phased with Program A-1 A-13 ADU, SB 9 survey and
tracking
Survey property owners on intended use
and occupancy of ADUs and SB 9 units Q2 2023 Complete. Surveys provided as part of final inspection process.

A-14 Backup and
replaceme nt sites
Identify and maintain a list of potential
sites that can be used to satisfy RHNA Q3 2024 Complete, Website discussing backup sites is live, outreach to prospective residents is ongoing.

B-1 Permit streamlining
Implement expedited permit processing
for affordable housing projects and
advertise on the Town's website, BIA,
Chamber
Q1 2026
As work continues on the Town's various zoning amendments, this element will be incorporated into an upcoming amendment. Major systems upgrades have already been executed to improve permit review timelines and tracking.

B-2 Zoning and General
Plan Densities
Amend zoning ordinance to ensure
maximum GP densities are achievable
per AB 3194/HAA
Q1 2024
Complete. The current zoning already allows maximum density under General Plan to be achieved, and thus no inconsistency currently exists. Development of multi-family zoning under way, including accompanying Objective Design Standards and CEQA review. As mullti-family zoning is created, General Plan/zoning will be further amended to ensure continued compliance with these laws and ensure achievable maximum density.

B-3 Density Bonus
Updates
Amend zoning ordinance to update
density bonus regulations to comply
with AB 2345, SB 1763, SB 1227
Q1 2026 As work continues on the Town's various zoning amendments, this element will be incorporated into an upcoming amendment.

ITEM 6F ATTACHMENT 2

B-4 Objective Standards Adoption of objective design standards, etc. Q1 2026
Development of multi-family zoning is under way, including accompanying Objective Design Standards for the asociated housing product types. Program is being phased with Program A-1.

B-5 Climate Action
Plan/Energy Efficient
Project Streamlining
Provide incentives to encourage energy
efficient projects, including
implementation of the 2021 Climate
Action Plan
Ongoing Updated Reach Codes adopted 2/15/2024 with regular updates planned in conjunction with general Building Code updates.

B-6 ADU Ordinance
Update
Monitor State law annually and update
ADU Ordinance as needed to maintain
compliance
Ongoing; initial efforts by
Q1 2024 and annually
thereafter
Updated ADU ordinance scheduled for hearing before Council 5/16/2024 and 6/20/2024 [TO BE UPDATED WITH MAY 16 COUNCIL MEETING]
B-7 Public fees, standards,
plans online
Pursuant to AB 1483, development
standards, plans, fees, and nexus
studies will be readily available on the
Town's website
Q3 2023
Complete. Fee nexus studies are available on the Town website. Full development guidelines are available online through the Town website and municipal code.

B-8 Infrastructure Update Town's sewer master plan Q1 2026 Preliminary discussions with Town Public Works staff is underway as apart of main sewer CIP
B-9 Reasonable
Accommodations
The Town will adopt a clear and
objective procedure to follow for
reasonable accommodation requests
that ensures that housing for people
with disabilities is attainable without
discretionary review
Q1 2026 Reasonable accomodations are being factored into rezoning disucssion as well as objective design standards and allowed uses through the E-group programs.

B-10 SB 9 Ordinance
Updates
Adopt a permanent SB 9 ordinance in
compliance with State regulations Q1 2024 Complete. SB9 ordinance will be revisited on an annual basis to consider need for updates.

B-11 Grading Ordinance
Update
Update Town's grading ordinance to
more clearly allow for exceptions to the
Town's wet season grading moratorium
Q1 2024 Complete. Grading ordinance has been updated to allow for exemptions under standard seasonal grading restrictions.

B-12 Permit Tracking
Improvements
Improvements to the Town's permit
tracking and reporting system to
improve access, transparency, and
effectiveness.

Q2 2023 Initial phase completed. Further review and identification of potential upgrades will be ongoing.

B-13 Fee Nexus Study
Conduct fee nexus study and make
appropriate revisions to ensure charged
fees don't exceed the Town's costs.

Q1 2027 Fee nexus study process is underway with evaluations of current allocations being conducted.

ITEM 6F ATTACHMENT 2

B-14 Simplified Planning
Process
Prepare and upload a simplified
worksheet for LUF calculations for
development projects
Q1 2024 Completed. Full development information can be found on the Town website and through the municipal code.

B-15 Streamline
Committee Review
Process
Amend the Town's Zoning Ordinance to
limit advisory committee meetings to
one meeting and require that comments
be provided to the decision making
body within 30 days of a complete
application. Further, specify that
advisory committee review shall be
limited to those relating to conformance
with the General Plan, Municipal Code,
Council-adopted policies and
guidelines, and Objective Design
Standards
Q3 2024 Complete. Town committees now have a simplified review process to expedite project approvals. Updates recorded in the Municipal Code.

B-16 Story Poles Develop a process to streamline the
storypole requirement Q3 2025 Review of current policy underway with discussions set to go to Planning Commission for review in Q2, 2025.

C-1 Preservation of at-risk
housing
Implement strategies to preserve future
units identifed as being at risk of
converting to market-rate housing
Ongoing Ongoing, at risk housing is reviewed and assessed on an annual basis through the APR process.

C-2 CDBG Allocations
Participate thru Santa Clara County in
the Federal CDBG program to provide
housing rehab loans for low/mod
income housing, provide information
hub/portal for info about CDBG funds
Ongoing Ongoing, no current CDBG funds allocated for projects in Los Altos Hills.

C-3 Displacement
Prevention Program
Per Govt Code, ensure no net loss of
affordable housing units Ongoing Ongoing, housing stock is reviewed and assessed on an annual basis through the APR process.

C-4 Energy Efficient
Housing
Continue to implement the CALGreen
Building Code and encourage energy
efficient buildings, including informing
homeowners of programs offered by
PG&E
Ongoing Ongoing, major updates completed in Q4, 2023, Informational materials are available on the Town's website and the Town regularly updates its Reach Codes C-5 Water Conservation Ppublicize the County's water-wise audit and lawn removal incentive program Ongoing Materials are made available to residents with coordinated outreach conducted in Q2 2024 and through Hosuing workshops.

ITEM 6F ATTACHMENT 2

D-1 Housing Choice
Vouchers
Assist eligible low-income households
in receiving Housing Choice Voucher
assistance. Market vouchers and remind
landlords that income discrimination is
prohibited in assessing potential renters
Ongoing
Town collaborates with ABAG, BAHFA, Santa Clara County Planning Collaborative, and other regional organizations to ensure funding sources are promoted and made available.

D-2 Affordable Housing
and Services Funds
Allocate funding in a competitive
process or issue NOFA in an equitable
manner for affordable housing
development and/or supportive
services. Pursue funding sources via all
options
Ongoing Town collaborates with ABAG, BAHFA, and other regional organizations to ensure funding sources are promoted and made available.

D-3 Landlord-tenant
mediation
Continue to use Santa Clara County's
contract with a fair housing specialist to
provide fair housing and landlord/tenant
mediation services. Increase inquiries to
mediation specialists and increase
traffic to the Town's housing website
Ongoing
Complete, webpage with resources available on the Town website, with programs, regulations, and informational materials are made available and updated on a semi-annual basis.

E-1 Fair Housing and
Mobility Education and
Counseling
Provide education and literature on fair
housing, housing mobility, dispute
resolution, Health/Safety/Building
referrals, Housing Choice Voucher
assistance, etc.

Ongoing
Complete, webpage with resources available on the Town website, with programs, regulations, and informational materials are made available and updated on a semi-annual basis.

E-2 Emergency Shelters
Amend the Town's zoning ordinance to
ensure that regulations pertaining to
emergency shelters are consistent with
State law
Q1 2024 Complete. Updated ordinance reflected in 2024 Municipal Code updates.

E-3 Low Barrier Navigation
Centers
Pursuant to SB 48, amend the zoning
ordinance to establish provisions for
LBNCs as by-right uses in areas zoned
for mixed-uses and public or
institutional uses, subject to specific
objective requirements
Q1 2024 Complete. Updated ordinance reflected in 2024 Municipal Code updates.

ITEM 6F ATTACHMENT 2

E-4 Transitional and
Supportive Housing
Pursuant to AB 2162 and AB 2998,
amend the zoning ordinance to ensure
that transitional and supportive housing
are permitted uses as a residential use
within all residential zoning
designations
Q1 2025 Public hearing process underway with approval scheduled for Q1 2025 E-5 Residential Care
Update the zoning ordinance to allow
residential care facilities with 6 or fewer
residents as permitted by right in all
residential zones, and to establish
objective standards for such facilities
with 7 or more residents in all residential
zoning designations
Q1 2026 Public hearing process underway with approval scheduled for Q1 2025 E-6 Priority Water and
Sewer Service for
Affordable Housing
Developments
Pursuant to GC Sec 65589.7, work with
service providers to establish written
procedures for the prioritization of water
and sewer services to housing
developments serving lower-income
households.

Q1 2024
Complete, this activity already occurs as a part of the development process and Town staff are collaborating with the public utility providers to consolidate the procedures into a written policy document.

E-7 Senior Center Funding
Continue to provide financial support to
the Community Services Agency and the
Los Altos senior Center
In conjunction with annual
budget Complete and revisited on an annual basis. Budget adopted in Q2 E-8 Farmworker and
Employee Housing
Amend zoning ordinance to allow
farmworker housing in all agricultural
zones throughout the Town, pursuant to
Health and Safety Code Secs 17021.5,
17021.6, and 17021.8
Q1 2026 Public hearing process underway with approval scheduled for Q1 2025 E-9 Single Room
Occupancy (SRO)
Continue to allow SROs on public and
institutional land uses, and create
objective standards to allow them as
accessory uses in multi-family zones
and any other zoning designations
created as part of Program A-1
Q1 2025 Public hearing process underway with approval scheduled for Q1 2025 ITEM 6F ATTACHMENT 2

E-10 Incentives for Senior
Development
Create a set of incentives for
development of senior housing on
RHNA sites zoned for multi-family
development.

Q1 2025 Public hearing process underway with approval scheduled for Q1 2025 E-11 Incentives for Lower
Income Housing
Development
Create a set of incentives for
development of housing affordable to
lower income households, especially
extemely low income households.

Additionally, amend the zoning
ordinance to establish density bonus
incentives beyond state law
Q3 2025 Public hearing process underway with approval scheduled for Q1 2025 F-1 Place-based
community improvements
Develop programs and strategies to
create place-based improvements
through investments in the public rightof-way
2029-2031 Future discussion
F-2 Housing Mobility
In coordination with programs A-1, A-3,
and A-6, allow multi-family residential
opportunities. And in coordination with
programs G-1 and G-3, maintain an
education program for the 2019 Tenant
Protection Act
Q1 2026
Program in consideration with program A-1 rezoning. Updated ordinance will include specifications around houisng mobility. Town staff regularly engages with ABAG, SCCPC, Santa Clara County, and other organizations on outreach and opportunities for housing mobility education.

F-3 Affordable Rental Unit
Registry
Create a registry of affordable rental
units in the Town as the units are built Ongoing
Ongoing and monitored annually through the APR process. Affordability survey created and distributed prior to final inspection. A database and website are being developed to maintain a list of available affordable units as they are developed, and to provide an opportunity for existing landlords to designate their properties as affordable are in the early stages of development F-4 Fair Housing Outreach
and Enforcement
In coordination with programs D-3 and E1, continue to provide fair housing enforcement, landlord-tenant
mediations, and fair housing information
to residents and property owners. Also
continue to advertise the fair housing
specialists that service the Town.

Ongoing Materials are made available to residents and an outreach booth is planned for the Town's annual picnic in June 2024
ITEM 6F ATTACHMENT 2

F-5 Transit Improvement
Programs
Provide housing projections and other
information so VTA continues to provide
transit service to Los Altos Hills,
including to Foothill College and
employment centers outside of LAH
Ongoing
Ongoing, Town staff participates in routine studies and surveys with ABAG and VTA on long range transit development in both Los Altos Hills and Santa Clara County.

F-6 Regional participation
in housing mobility efforts
Town will participate in and support
regional efforts to encourage housing
mobility through promotion of
affordable units in a common or
countywide registry
Ongoing
Ongoing, Town staff participates in studies and programs through ABAG, the Santa Clara County Planning Collaborative, and other working groups to address mobilty and anti-displacement both locally and regionally.

G-1 Housing Information
Continue to improve and expand the use
of the various media to inform and
promote the use of LAH housing
programs to its residents and
developers by creating a dedicated
webpage on the Town's website
Q1 2024 Webpage is live on the Town's website, with ongoing updates to account for legislative and program updates.

G-2 ADU, conversion
units, SB 9 education
Develop and implement a
comprehensive marketing program to
advertise the ability of homeowners to
create conversion units, ADUs, and SB 9
units on the properties
Initial plan Q1 2024,
implementation by Q1
2025
Ordinances adopted and updated. Development of marketing plan is a future discussion
G-3 Source of Income
Protection/Housing
Mobility
Inform residents of sources of income
protection and state rent control laws
such as AB 1482. Conduct outreach to
landlords and tenants regarding recent
changes to state law regarding income
discrimination
Q1 2024 then ongoing Materials prepared, publicized, available on Town's website. Outreach completed at for annual Town events in 2024.

G-4 Housing Services and
Referrals Website
Create a webpage on the Town's
website containing info about service
providers, emergency shelters, tenant
protections, etc.

Q3 2023 Completed. Full outreach information can be found on the Town website and through the municipal code.

G-5 Tenant Matching and
Outreach
Establish materials and programs for
applicants seeking tenants for ADUs, SB
9 units and/or conversion units,
including marketing materials, housing
service providers, etc.

Q1 2025 Completed. Full outreach information can be found on the Town website and through the municipal code.

ITEM 6F ATTACHMENT 2

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: REVIEW AND ACCEPT THE 2024 HOUSING ELEMENT ANNUAL PROGRESS REPORT.

FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council review and accept the 2024 Housing Element Annual Progress Report (Attachments 1-3).

BACKGROUND
Government Code Section 65400 mandates that all cities and counties submit an Annual Progress Report (APR) on the status of the Housing Element and progress on the implementation to their legislative bodies (City Council), the Governor’s Office of Land Use and Climate Innovation (LCI) and the Department of Housing and Community Development (HCD) by April 1 of each year. The Town submitted the APR to LCI and HCD by this deadline.

The APR provides local legislative bodies and the public with information regarding the implementation of the Housing Element for their jurisdiction. APRs also inform the public of the progress in meeting the community’s goals. This year’s APR evaluates the activity of the building and planning departments with regards to new housing approvals and permitting as well as the status of the implementation of Housing Element programs for the period between January 1, 2024, and December 31, 2024. The content in the prepared report reflects goals accomplished through the 2023-24 and 2024-25 fiscal years.

DISCUSSION
The intent of the Housing Element Annual Report is to demonstrate the Town’s compliance with the requirements of Government Code Section 65400 which mandates that the Town prepare an annual report on the entitlement, permitting and project activity from the Community Development Department and status of the Housing Element and progress in its implementation.

The report is comprised of 12 different reporting categories covering all aspects of community development activity with a particular focus on new housing entitlement, construction, and occupancy. The report also requires a program-by-program updates on all aspects of the 6th Cycle Housing Element and a summary of any grant funding received and disbursed through HCD’s Local Early Action Planning (LEAP) grant.

The report revealed similar trends overall to the 2023 Annual Progress Report with new entitlement and permitting of main residences remaining relatively consistent to previous reporting ITEM 6G STAFF REPORT

City Council Page 2
2024 Housing Element Annual Progress Report
April 17, 2025
years of 10-15 units on average with 15 units receiving entitlement during the 2024 reporting year, 48 ADUs and main residences were permitted, and 35 received final. This represents an overall increase of permitting activity from previous years. Permitting activity for ADU and SB 9 units are a trailing metric as new policies, streamlining, and allowances yield an increase in permit numbers within a 2-3 year timeframe.

On the Housing Element program implementation side of the report, the Town remains in compliance with regulatory deadlines being met during the 2024 reporting year. This year also marked the close of the Town’s LEAP grant reimbursement with the remainder of the Town’s $60,000 grant being received in March of 2025.

ENVIRONMENTAL REVIEW
No environmental analysis or determination is required by the Council as the annual report is not considered a “project” under the California Environmental Quality Act (CEQA) due to it having no potential to cause a significant effect on the environment. Further, the Annual Progress Report is exempt from the requirements of the CEQA pursuant to CEQA Guidelines Section 15306 (Information Collection) as it was limited to basic data collection strictly for information gathering purposes, which does not result in any disturbance to an environmental resource. 2024-2025 CITY COUNCIL WORK PLAN
The Annual Progress Report is an annual and reoccurring effort to share progress on our Housing Element. Although not specifically identified in the 2024-2025 Work Plan, this falls into the category of day-to-day operations and aligns with the value/priority area “Maintain Quality of Life and Community Character” of the City Council Strategic Priorities Implementation Plan, and this APR aligns with the key outcome of complying with the State Law.

FISCAL IMPACT
The administration, implementation and annual reporting on the Housing Element is not a recoverable cost and is covered by the General Fund support of the Planning Department. The APR was completed in-house under existing budget expenditures for Planning staff.

ATTACHMENTS

1. 2024 Housing Element Annual Progress Report Table A

2. 2024 Housing Element Annual Progress Report Table A2

3. 2024 Housing Element Annual Progress Report Table B
ITEM 6G STAFF REPORT

Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to 4,5+,ADU,MH)
Tenure
R=RenterO=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total

PROPOSED
Units by
Project
Total

APPROVED
Units by
project
Total

DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 11 0 11 0 0 17533037 26513 WESTON DRIVE SD24-0002 ADU O 1/29/2024 1 1 NONE No N/A Pending Discretionary 18215018 25732 ELENA ROAD SD24-0004 ADU O 2/12/2024 1 1 NONE No N/A Pending Discretionary18218045 28550 MATADERO CREEK LANE SD24-0006 SFD O 3/3/2024 1 1 NONE No N/A Pending Discretionary 17523047 13871 ROBLEDA ROAD SD24-0007 SFD O 3/4/2024 1 1 NONE No N/A Pending Discretionary 18220027 26929 ALMADEN COURT SD24-0012 ADU O 4/11/2024 1 1 NONE No N/A Pending Discretionary 17537036 12871 ATHERTON COURT SD24-0013 SFD O 4/22/2024 1 1 NONE No N/A Pending Discretionary17524055 26089 TODD LANE SD24-0021 SFD O 8/5/2024 2 2 NONE No N/A Pending Discretionary 18212028 12100 FOOTHILL LANE SD24-0022 SFD O 8/12/2024 1 1 NONE No N/A Pending Discretionary 17544067 12788 LA CRESTA DRIVE SD24-0029 SFD O 10/3/2024 2 2 NONE No N/A Pending Discretionary 0 ITEM 6G ATTACHMENT
1

Jurisdiction Los Altos Hills ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Table A2
23 Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH
)
Tenure
R=RenterO=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below 0 3 0 0 0 12 0
33630049 25567 WILLOW POND LANE SD21-0036 SFD 1
33637022 23500 CAMINO HERMOSO SD22-0045 SFD 133637022 23500 CAMINO HERMOSO SD22-0045 ADU 133630015 12243 TEPA WAY SD23-0019 SFD 133630015 12243 TEPA WAY SD23-0019 ADU 1 33640083 11170 MAGDALENA ROAD SD23-0050 SFD 1
18228026 27600 ALTAMONT ROAD SD23-0051 SFD 1
18228026 27600 ALTAMONT ROAD SD23-0052 SFD 1
17534063 26345 ALEXANDER PLACE SD22-0073 SFD 1
17534063 26345 ALEXANDER PLACE SD22-0073 ADU 118241014 14227 AMHERST COURT SD23-0039 SFD 117505002 14467 DE BELL ROAD SD23-0053 SFD 117553008 26790 SAINT FRANCIS DRIVE SD23-0054 SFD 117523047 13871 ROBLEDA ROAD SD24-0007 SFD 1 17523047 13871 ROBLEDA ROAD SD24-0007 ADU 1
33635020 24745 OLIVE TREE LANE BLD22-0591 ADU33624014 12354 PRISCILLA LANE BLD23-0239 ADU 18241022 14422 LIDDICOAT CIRCLE BLD23-0442 ADU17553032 26405 ASCENSION DRIVE BLD23-0548 ADU33640078 10701 MAGDALENA ROAD BLD23-0724 ADU 17554076 12800 ALTO VERDE LANE BLD24-0025 ADU33629009 25020 ONEONTA DRIVE BLD24-0281 ADU35108032 22560 Ravensbury Ave BLD22-0239 ADU18216027 25380 BECKY LANE BLD23-0370 ADU 18213036 26727 TAAFFE RD BLD23-0463 ADU17554063 12638 LA CRESTA COURT BLD23-0476 ADU18211037 27645 NATOMA ROAD BLD23-0670 ADU17524061 26018 TODD LANE BLD23-0675 ADU 17504003 25851 ESTACADA WAY BLD23-0682 ADU
17508014 25661 La Lanne Court BLD23-0751 ADU17527056 13300 BURKE ROAD BLD24-0063 ADU17548021 12422 ROBLEDA ROAD BLD24-0146 ADU33626023 12187 KATE DRIVE BLD24-0175 ADU 17543054 12815 DEER CREEK LANE BLD24-0283 ADU
17523054 13810 LA PALOMA ROAD BLD24-0453 ADU17523075 13902 CAMPO VISTA LANE BLD24-0593 ADU33627019 12101 STONEBROOK DRIVE BLD23-0180 ADU 17533020 26880 ORTEGA DRIVE BLD23-0444 ADU18211013 12365 MELODY LANE BLD23-0496 ADU33116097 10660 ELOISE CIRCLE BLD23-0559 ADU18215004 25751 VINEDO LANE BLD23-0616 ADU18223013 27340 JULIETTA LANE BLD24-0076 ADU 17534063 26345 ALEXANDER PLACE BLD24-0090 ADU18211004 12300 MELODY LANE BLD24-0091 ADU17534028 26045 TORELLO LANE BLD24-0338 ADU33626012 12000 KATE DRIVE BLD24-0362 ADU 33637022 23500 CAMINO HERMOSO BLD24-0446 ADU18211037 27645 NATOMA ROAD BLD23-0671 ADU33625013 12121 OAK PARK COURT BLD24-0019 ADU 17554076 12800 ALTO VERDE LANE BLD24-0026 ADU17554076 12800 ALTO VERDE LANE BLD24-0024 SFD33640083 11170 MAGDALENA ROAD BLD24-0174 SFD 18241014 14227 AMHERST COURT BLD24-0231 SFD18207018 27790 STIRRUP WAY BLD24-0262 SFD 17505002 14467 DE BELL ROAD BLD24-0267 SFD
33637022 23500 CAMINO HERMOSO BLD24-0419 SFD
35108032 22560 Ravensbury Ave BLD22-0218 SFD
18241022 14422 LIDDICOAT CIRCLE BLD23-0409 SFD
33643018 25700 Bassett Lane BLD23-0454 SFD
17534069 26023 ALICANTE LANE BLD23-0524 SFD
17553032 26405 ASCENSION DRIVE BLD23-0542 SFD
17508014 25661 La Lanne Court BLD23-0696 SFD33640078 10701 MAGDALENA ROAD BLD23-0722 SFD 33618012 24160 DAWNRIDGE DRIVE BLD20-0382 ADU17533047 26724 PALO HILLS DRIVE BLD21-0313 ADU33121002 10842 WEST LOYOLA DRIVE BLD21-0395 ADU 17547044 12010 ELSIE WAY BLD23-0210 ADU18210023 13109 BYRD LANE BLD20-0264 ADU 33640042 10629 MAGDALENA ROAD BLD20-0529 ADU
17544038 26390 ANACAPA DRIVE BLD20-0574 ADU17522004 14221 MIRANDA ROAD BLD21-0283 ADU 33632029 24905 LA LOMA COURT BLD21-0287 ADU17553043 26455 SAINT FRANCIS DRIVE BLD21-0413 ADU17536005 13480 Wildcrest Drive BLD21-0538 ADU 33627013 24950-A La Loma Drive BLD22-0109 ADU33627014 12005 FINN LANE BLD22-0110 ADU 18228049 27983 CENTRAL DRIVE 20338 ADU33618010 24200 DAWNRIDGE DRIVE BLD20-0314 ADU18216007 25750 VINEDO LANE BLD21-0093 ADU17553003 26625 SAINT FRANCIS DRIVE BLD21-0626 ADU17535041 26240 FREMONT ROAD BLD22-0223 ADU17539007 25240 CANTATA WAY BLD22-0259 ADU 33646003 11635 JESSICA LANE BLD22-0413 ADU18219037 27446 BLACK MOUNTAIN ROAD BLD22-0613 ADU17555039 12698 LA CRESTA DRIVE BLD20-0308 ADU33121002 10842 WEST LOYOLA DRIVE BLD19-0402 SFD 18210023 13109 BYRD LANE BLD20-0263 SFD
33618012 24160 DAWNRIDGE DRIVE BLD20-0381 SFD18216007 25750 VINEDO LANE BLD21-0091 SFD33101027 11545 CRESTRIDGE DRIVE BLD19-0451 SFD17544027 12857 LA CRESTA DRIVE BLD20-0057 SFD17543053 12805 DEER CREEK LANE BLD21-0087 SFD 17522004 14221 MIRANDA ROAD BLD21-0282 SFD
17533047 26724 PALO HILLS DRIVE BLD21-0312 SFD
17553043 26455 SAINT FRANCIS DRIVE BLD21-0412 SFD33618003 24151 DAWNRIDGE DRIVE BLD21-0457 SFD18228049 27983 CENTRAL DRIVE BLD21-0692 SFD17539007 25240 CANTATA WAY BLD22-0258 SFD Project Identifier
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 1 Unit Types Affordability by Household Incomes - Completed Entitlement 4 ITEM 6G ATTACHMENT 2

Cells in grey contain auto-calculation formulas
56 89
Entitlement
Date
Approved
# of Units
issued
Entitlements
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
15 0 9 0 12 0 24 3 48 0 6 0 6
7/24/2024 1 06/18/2024 1 06/18/2024 1 010/29/2024 1 0
10/29/2024 1 0
3/5/2024 1 09/18/2024 1 09/18/2024 1 01/30/2024 1 01/30/2024 1 04/9/2024 1 03/5/2024 1 08/1/2024 1 07/16/2024 1 07/16/2024 1 0 01 5/7/2024 1
0 1 3/18/2024 1
0 1 2/14/2024 1
0 1 4/29/2024 10 1 5/28/2024 10 1 5/21/2024 10 1 11/19/2024 101 7/15/2024 1 01 3/19/2024 1
01 9/10/2024 1
0 1 1/4/2024 1
0 1 5/1/2024 10 1 7/1/2024 10 1 5/22/2024 10 1 4/30/2024 10 1 5/8/2024 1 0 1 11/4/2024 1
01 9/10/2024 1
01 9/4/2024 101 11/6/2024 1
0 1 11/27/2024 10 1 1/4/2024 1
0 1 4/9/2024 10 1 1/9/2024 1
0 1 9/20/2024 10 1 11/19/2024 10 1 8/12/2024 101 7/2/2024 101 9/19/2024 1 01 12/2/2024 1
0 1 10/28/2024 10 1 12/12/2024 10 1 5/1/2024 1
0 1 7/16/2024 1
0 1 5/21/2024 1
0 1 5/21/2024 10 1 6/21/2024 10 1 8/19/2024 10 1 9/24/2024 10 1 8/19/2024 10 1 10/28/2024 10 1 7/15/2024 10 1 2/14/2024 1 0 1 5/21/2024 10 1 5/1/2024 1
0 1 4/29/2024 10 1 4/30/2024 10 1 5/28/2024 10 00 00 010 010 010 010 010 010 00 00 00 00 010 010 010 010 010 010 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 0 Note: "+" indicates an optional field
Affordability by Household Incomes - Building Permits Affordability by Hous 7 10
ITEM 6G ATTACHMENT
2

Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
11 12 13 14 15 16 17 18 19
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
How many of
the units
were
Extremely
Low Income?
Please select
the state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
0 7 16 35 0
0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE N ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 NONE Y ABAG Guidelines0 SB 9 (2021) - Duplex in SF Zone Y ABAG Guidelines 0 SB 9 (2021) - Duplex in SF Zone Y ABAG Guidelines
0 SB 9 (2021) - Duplex in SF Zone Y ABAG Guidelines
0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines0 NONE N ABAG Guidelines 1 3/28/2024 1 NONE Y ABAG Guidelines
1 4/18/2024 1 NONE Y
2/22/2024 1 NONE Y ABAG Guidelines
7/3/2024 1 NONE Y ABAG Guidelines
4/10/2024 1 NONE Y ABAG Guidelines3/11/2024 1 NONE Y ABAG Guidelines4/29/2024 1 NONE Y ABAG Guidelines 3/5/2024 1 NONE Y ABAG Guidelines
1 9/18/2024 1 NONE Y ABAG Guidelines1 3/12/2024 1 NONE Y ABAG Guidelines1 3/14/2024 1 NONE Y ABAG Guidelines 1 4/29/2024 1 NONE Y
2/5/2024 1 NONE Y ABAG Guidelines8/6/2024 1 NONE Y ABAG Guidelines 10/2/2024 1 NONE Y ABAG Guidelines7/17/2024 1 NONE Y ABAG Guidelines 5/7/2024 1 NONE Y ABAG Guidelines
4/25/2024 1 NONE Y ABAG Guidelines
1 1/16/2024 1 NONE Y ABAG Guidelines1 6/18/2024 1 NONE Y ABAG Guidelines1 5/1/2024 1 NONE Y ABAG Guidelines 1 3/18/2024 1 NONE Y1 2/22/2024 1 NONE N1 4/10/2024 1 NONE N1 3/28/2024 1 NONE N1 7/2/2024 1 NONE N1 6/11/2024 1 NONE N1 8/13/2024 1 NONE N1 1/30/2024 1 NONE N1 3/5/2024 1 NONE N1 4/30/2024 1 NONE N1 3/12/2024 1 NONE N1 2/26/2024 1 NONE N1 7/17/2024 1 NONE N1 3/6/2024 1 NONE N 0 Housing with Financial
Assistance and/or Deed
Restrictions
sehold Incomes - Certificates of Occupancy
ITEM 6G ATTACHMENT
2

Notes
20 21 22 23 24 25
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
37 1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O1 Demolished O Demolished/Destroyed Units Density Bonus
ITEM 6G ATTACHMENT
2

Jurisdiction Los Altos Hills ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 1 Projection
Period 34
RHNA Allocation
by Income Level
Projection
Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units
to Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - - Non-Deed Restricted 7 - 9 - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 6 - 12 - - - - - - -Deed Restricted - - - - - - - - - - Non-Deed Restricted 7 23 24 - - - - - - - Above Moderate 210 11 7 3 - - - - - - - 21 189
489
31 30 48 - - - - - - - 109 380
5 67
Extremely lowIncome Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date Total Units Remaining 63 - - - - - - - - - - 63
VLI Deed RestrictedVLI Non Deed RestrictedLI Deed RestrictedLI Non Deed RestrictedMI Deed RestrictedMI Non Deed RestrictedAbove Mod Income 54 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.Total RHNATotal Units Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 28 16
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 54 Moderate
125
72 82
Please contact HCD if your data is different than the material supplied here 18 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
109
ITEM 6G ATTACHMENT 3

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING A REQUEST FOR EXTENSION OF SITE

DEVELOPMENT PERMIT FOR A NEW RESIDENCE, POOL, AND ADU AT 12355 HILLTOP DRIVE
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council should:

Adopt a resolution (Attachment 1) granting a request for extension of site development permit for a new residence, pool, and ADU at 12355 Hilltop Drive.

BACKGROUND:

The property owner’s representatives at 12355 Hilltop Drive are requesting an extension (Attachment 2) of the Planning Site Development Permit #SD21-0046 for a new 5,359 square-foot residence with 3,461 square-foot basement, 718 square-foot pool, and 746 square-foot accessory dwelling unit (ADU) that was originally approved on September 7, 2023, by the Planning Commission. Attachment 3 provides the meeting minutes from the Planning Commission public hearing. The conditions of approval are attached as Attachment 4. Planning Commission approved the site development application with a vote of 3-2.

On May 7, 2024, the property owner applied for a Building Permit #BLD24-0236 to construct a new 5,359 square-foot residence with 3,461 square-foot basement, 718 square-foot pool, and 746 square-foot ADU. However, since that time the property owner has revised the scope of the project and removed the proposed basement from the design. As the extension request states, this caused significant delays, and the property owner would like to extend the prior approval to continue with the project.

For planning entitlement permits, the Town of Los Altos Hills’ Municipal Ordinance states:
Ҥ 10-2.1309 Expiration.

Every site development and zoning permit shall expire by limitation and become null and void if the work authorized by such permit has not been commenced within one calendar year or has not been completed within two years from the date of its issuance.” The City Council may grant a reasonable extension of time if a written application is made after the expiration date of the permit.” The site development permit expired on September 7, 2024, because a building permit was not issued within the required 1-year timeframe.

DISCUSSION:

Staff recommends granting a one-year extension to allow the new property owners to update the building permit # BLD24-0236 to address the revised project scope. Following a year, the applicant will be required to apply for another planning project extension.

ITEM 6H STAFF REPORT

City Council
Site Development Permit Extension
April 17, 2025
Page | 2
The above project, if approved, would result in a one-year extension with the City Council’s approval. The property owner would then have until April 17, 2026, to obtain a building permit.

The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.

ATTACHMENTS

1. Resolution Approving Time Extension for 12355 Hilltop Drive, Planning Permit #SD21- 0046

2. Planning Project # SD21-0046 Extension Request

3. September 7, 2023, Planning Commission Meeting Minutes

4. Planning Permit # SD21-0046 Conditions of Approval
ITEM 6H STAFF REPORT

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED PLANNING PROJECT

FOR A NEW MAIN RESIDENCE, BASEMENT, AND ADU
(LANDS OF LAH LLC)
WHEREAS, LAH LLC (“Owners”) own the property commonly known as 12355 Hilltop Drive, Los Altos Hills, California (APN 336-20-030); and WHEREAS, the Planning Permit # SD21-0046 for a new main residence, basement, and ADU were approved on September 3, 2021, with reasonable conditions of approval; and WHEREAS, the permits expired on May 7, 2024, as the Town has adopted a Planning Permit Expiration Ordinance and, pursuant thereto, sets an expiration date for site development and zoning permits at one year; and
WHEREAS, the applicant has requested an extension for a new residence, pool, and ADU; and
WHEREAS, pursuant to the Planning Permit Expiration Ordinance, the City Council has the authority to grant reasonable extensions of time for site development and zoning permits that have expired; and
WHEREAS, the Town generally grants time extensions of one (1) calendar year; NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Planning Permit # SD21-0046, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of April 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM 6H ATTACHMENT 1

ITEM 6H ATTACHMENT 2

Approved October 5, 2023
Town of Los Altos Hills
Planning Commission Regular Meeting
September 7, 2023 Minutes
Zoom Meeting and Town Hall, 26379 Fremont Road, Los Altos Hills, California

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Chair Bredo called the September 7, 2023 Planning Commission Regular meeting to order at 6:00 p.m.

Present: Commissioner Waschura, Commissioner Couperus, Commissioner Indaco, ViceChair Patel, Chair Bredo

Absent: None
Staff: Community Development Director Evanson, Associate Planner Loh, , Administrative Clerk/Technician Brunner, Planning Intern McBirney

2. PRESENTATIONS FROM THE FLOOR
Chair Bredo opened PRESENTATIONS FROM THE FLOOR.

No presentations from the floor.

Chair Bredo closed PRESENTATIONS FROM THE FLOOR.

3. CONSENT CALENDAR

3.1 Approval of the August 22, 2023 Special Meeting Minutes Commissioner Waschura noted corrections that needed to be made in the draft minutes.

Commissioner Couperus noted corrections that needed to be made in the draft minutes.

Commissioner Indaco noted corrections that needed to be made in the draft minutes.

MOTION MADE AND PASSED: Commissioner Couperus moved to CONTINUE to the next [regular] meeting the approval of the August 22, 2023 Special Planning Commission meeting draft minutes to allow for revisions.

The motion was seconded by Commissioner Indaco.

MOTION PASSED: 5-0-0-0-0
AYES: Commissioner Waschura, Commissioner Couperus,
Commissioner Indaco, Vice-Chair Patel, Chair Bredo
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

4. PUBLIC HEARINGS
Ex Parte
The Commissioners indicated no ex parte communications for Item 4.1.

4.1 12355 Hilltop Drive – File #SD22-0046 – Lands of 12355 Hilltop Drive LAH LLC Site Development Permit for a new 5,359 square-foot residence with 3,461 square-foot basement, 718 square-foot pool, and 746 square-foot ADU.

ITEM 6H ATTACHMENT 3 Page 276 of 499
2 Planning Commission Regular Meeting September 7, 2023 Minutes CEQA Review: Categorical Exemption per Sections 15303(a); 15303(e) Project Planner: Jeremy Loh
Continued from July 13, 2023 Planning Commission Public Hearing Associate Planner Loh presented the staff report.

A question-and-answer session between the Commissioners and staff ensued.

Commissioner Couperus noted that the planning department should consider addressing the issue of nighttime light emissions from large-glassed areas of residences at a future planning commission hearing.

Vice-Chair Patel agreed with Commission Couperus’ comment to agendize that topic at a future hearing.

A question-and-answer session between the Commissioners and staff resumed.

Chair Bredo opened the PUBLIC HEARING.

Curt Cline, the applicant and attending via zoom, addressed some of the Commission's comments regarding light wells.

Chair Bredo opened the PUBLIC HEARING.

Public Comment
No public comment.

Chair Bredo closed the PUBLIC HEARING.

Commission Discussion
Commissioner Indaco commented that a policy regarding light wells should be created to standardize and simplify the approval of this feature and noted the proposed 40-foot light well was a bit large. Similarly, she noted turnouts from garages should be a certain size, which is larger than what is proposed for this project. She called out the minimums for building codes for light wells in basement bedrooms. Additionally, she requested the fencing requirements be addressed at a future landscape screening review.

Commissioner Waschura affirmed that the commission had previously been assured by the applicant that lights in the ceiling of the long hallway would be spot can lights and not spread (“flood”) lights, and noted that he agreed with Commissioner Couperus' comment that light emissions from glass walls should be addressed. He felt the landscape screening should address the glazing issues, noted his concern about the size of some of the proposed light wells, and complimented the proposed design.

Commissioner Couperus offered comments on light wells and how some designs appear to add an extra story to the house when viewed from across the hillside. He noted that a neighbor expressed concerns regarding flooding and water runoff. He voiced his approval of the proposed modified design.

Vice-Chair Patel expressed his concerns regarding glass structures and screening them from the public. He noted that landscape screening may be able to address this issue for this property, but other properties may not be able to address this issue. He also agreed that standards should be created and should be considered at a future commission.

ITEM 6H ATTACHMENT 3

3 Planning Commission Regular Meeting September 7, 2023 Minutes Additionally, he offered suggestions regarding regulating light well design when it exceeds the minimum building code requirement.

Chair Bredo offered comments in support of the new proposed design and expressed her concerns about other issues. She also noted her agreement with the other commissioners regarding creating a policy for light well size and glass walls regarding the issue of light emissions.

Staff offered comments regarding the culvert size and addressing possible water run-off for the property. He noted the applicant was willing to upsize the pipe, if requested, but the Engineering Department advises the Planning Team on these requirements.

Vice-Chair Patel reminded the Commission that his concerns from the July 13, 2023 commission hearing for this project also included water runoff. He noted this issue should be required closer to the beginning of the submittal process and noted in the plans in order to address this issue.

Community Development Director Evanson commented that the planning team relies on the engineering team to advise them on grading and drainage issues for planning developments.

Vice-Chair Patel suggested that the applicant and planning team receive input from neighbors about water runoff.

Community Development Director Evanson noted that that was one of the purposes of the 500-foot notices and outlined the process for review and public input.

Commissioner Couperus offered comments on the culvert size and the handling of water runoff in the developed parts of a property. He noted that standards should be created which might not affect this property, but future developments.

Commissioner Indaco noted her approval of the applicant's handling of the driveway turnaround, the house design, and the tree.

Commission discussion ensued regarding creating policies for light wells and basements to address future applications.

Staff noted that there is no set code or policy addressing light well size or basements and also stated that planning has allowed larger light wells than 6-feet by 10-feet. These are typically linked to the grading policy.

Commissioner Indaco and Vice-Chair Patel provided comments after the motion and prior to the vote.

Commissioner Couperus asked about to how to agenize creating an ad hoc committee to address certain planning issues.

Commissioner Waschura noted that the goal-setting the planning staff performs should include glazing, light wells, and basement issues.

Vice-Chair Patel wanted to know how they, as commissioners, could agendize items for future planning commission meetings and requested that the issues of glazing and light-wells be agendized at future planning commission meetings.

ITEM 6H ATTACHMENT 3

4 Planning Commission Regular Meeting September 7, 2023 Minutes Commissioner Indaco noted that parking is also an issue and that this topic could also be addressed by creating policies.

MOTION MADE AND SECONDED: Commissioner Waschura moved to Commissioner Washura motioned to adopt a resolution (Attachment 1) to make a Categorical Exemption under CEQA pursuant to Sections 15303(a) and 15303(e) and APPROVE the Site Development Permit, subject to the attached conditions of approval with the following additions:
• that the landscape screening return to a future planning commission hearing and the subject of fencing be addressed at that time;
• a recommendation be given to the engineering staff to require the culvert size at the street be increased;
• and to shorten the light well by the lower planter by 5.5 feet.

The motion was seconded by Vice-Chair Patel.

MOTION PASSED: 3-2
AYES: Commissioner Couperus, Commissioner Waschura, Vice-Chair Patel
NOES: Commissioner Indaco, Chair Bredo
ABSTAIN: None
RECUSE: None
ABSENT: None

5. REPORTS FROM THE COMMISSIONERS

5.1 Past Meeting Assignments
• August 23, 2023 – Not Assigned
Vice-Chair Patel provided a summary of the August 23, 2023 City Council meeting.

5.2 Upcoming Meeting Assignments
• September 28, 2023 – Commissioner Indaco
• October 19, 2023 – Commissioner Waschura
• November 16, 2023 – Chair Bredo
Chair Bredo confirmed all meeting assignments and the Commissioners confirmed.

6. REPORT ON PAST FAST TRACK/SITE DEVELOPMENT MEETINGS

6.1 AUGUST 29, 2023
25980 Todd Lane – File #FT23-0001 – Lands of Arumugum
Site Development Permit for 1,701 square feet of addition to an existing 3,584 squarefoot residence and associated hardscape improvement including new decking and a fire engine turnaround. APPROVED

6.1 SEPTEMBER 5, 2023

CANCELLED
Associate Planner Loh noted that the Todd Lane project was approved and with no major issues.

ITEM 6H ATTACHMENT 3

5 Planning Commission Regular Meeting September 7, 2023 Minutes

7. COMMUNITY DEVELOPMENT DIRECTOR’S REPORT
Community Development Director Evanson provided feedback regarding the topic of the commissioner introducing agenda items for Commission discussion. He noted these items could be scheduled at the lighter Planning Commission hearings under "New Business." He noted that creating objective design standards would be upcoming and could include some of the items that concern the commissioners, such as glazing and light wells. He also noted that the upcoming goal-setting meeting could also be used as a vehicle to introduce some of the planning commission’s concerns.

He also shared that the management team is close to hiring a Certified Building Official (CBO).

Commissioner Indaco asked about the Housing Element.

Community Development Director Evanson noted that the consultants would be handling the bulk of the work, then the standard treatment of the zoning ordinance handling would be followed.

Vice-Chair Patel noted that everyone should be given adequate time to consider this topic.

Commissioner Waschura noted that creating an ad hoc committee would help with this task.

Commissioner Couperus noted that policies need to be gathered into one location to reference, protocols for handling how these are applied need to be developed and documented, and requested that these issues be addressed by the planning staff.

Vice-Chair Patel asked about the timing of posting the staff report for next week's study session on REACH Codes.

8. ADJOURNMENT
The public meeting was adjourned at 7:58 PM by Chair Bredo.

Respectfully submitted,
Keren Brunner
Administrative Clerk/Technician
ITEM 6H ATTACHMENT 3

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE EXTENSION OF THE EXISTING DKG CONTRACT TERM UNTIL JUNE 30, 2026 AND EXPANSION OF THE
CONTRACT TO INCLUDE AN ADDITIONAL $140,000
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Approve a resolution (Attachment 1) authorizing the extension of the existing DKG contract term until June 30, 2026, and expansion of the contract to include an additional $140,000 BACKGROUND:

In July 2024, the City Manager approved a $60,000 contract with DKG Consultants, LLC to retain the services of a former employee. The contract provides the equivalent of a nearly full-time Community Development Analyst, enabling the Community Development Department to maintain staffing levels necessary to meet the goals of the Planning Division work plan.

On March 20, 2025, the City Council approved the first amendment (Attachment 2) to the Housing Element and directed staff to expand implementation options, necessitating additional support to carry out the updated goals and policies. Because the Community Development Analyst supports both Housing Element implementation and other critical planning activities, the Town now seeks to allocate an additional $140,000 and extend DKG Consultants’ term of service. The resolution authorizing a second contract extension as included in Attachment 1. The proposed amendment would allow DKG to continue providing the equivalent of one full-time Community Development Analyst through June 30, 2026. The current expiration date would otherwise be June 30, 2025 (as reflected in Section 1.1 of the existing contract).

DISCUSSION:

This request seeks City Council approval to extend the contract term and add an additional $140,000 to the existing contract. Of this amount, $32,000 will address the funding gap for FY 2024–25, and $108,000 will fund services for FY 2025–26. The original contract executed in 2024 is included as Attachment 3.

ENVIRONMENTAL REVIEW:

The proposed action to authorize supplemental contract services for planning services is not considered a "project" under the California Environmental Quality Act (CEQA), as defined by CEQA Guidelines Section 15378. Therefore, it is exempt from CEQA review.

ITEM 6I STAFF REPORT

City Council
Extension of the existing DKG contract term and amount
April 17, 2025

2024-25 CITY COUNCIL WORK PLAN:

The expansion of the DKG contract is in direct support of the Housing Element Programs and the Housing Element Amendment which are both identified in the Priority Area “Maintain Quality of Life and Community Character” section of the 2024-25 City Council Work Plan.

FISCAL IMPACT:

The $32,000 in gap funding for FY 2024–25 will be absorbed through salary savings within the existing Community Development Department (CDD) operating budget. The remaining $108,000 will be included in the FY 2025–26 budget through a combination of the Housing Element CIP and the CDD operating budget.

ATTACHMENTS

1. Resolution authorizing the extension of the existing DKG contract term until June 30, 2026 and expansion of the contract to include an additional $140,000.

2. Amendment no. 1 to the agreement between the town of Los Altos Hills and DKG consultants, LLC April 17, 2025

3. Exhibit A. Consulting services agreement between the town of Los Altos Hills and DKG consultants, LLC July 1, 2024
ITEM 6I STAFF REPORT

RESOLUTION -25

RESOLUTION AUTHORIZING THE EXTENSION OF THE EXISTING DKG CONTRACT TERM UNTIL JUNE 30, 2026 AND EXPANSION OF THE CONTRACT TO INCLUDE AN ADDITIONAL $140,000
WHEREAS, in July 2024 the Town entered into an agreement with DKG CONSULTANTS, LLC for planning services to support the Town’s Housing Element implementation; and WHEREAS, on March 20, 2025, the City Council approved an amendment to the Housing Element and directed staff to expand implementation options, requiring additional support to carry out the updated goals and policies; and
WHEREAS, to accommodate the increase in activities associated with the Housing Element Amendment, the DKG Contract term and capacity need to be amended and additional funds are needed to be allocated from the unreserved General Fund in FY 25/26 and absorbed in the CDD operating budget for FY 24/25.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby authorizes the additional $140,000 for DKG CONSULTANTS, LLC while extending the term until June 30, 2026.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Miller, City Clerk
ITEM 6I ATTACHMENT 1

AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND DKG CONSULTANTS, LLC
THIS AMENDMENT NO. 1 TO THE SERVICES AGREEMENT is made at Los Altos Hills, California, as of July 1, 2024, by and between THE TOWN OF LOS ALTOS HILLS (“Town”), a municipal corporation, and DKG CONSULTANTS, LLC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:

RECITALS
A. On July 1, 2024, Town and Contractor entered that certain Services Agreement (“Agreement”) whereby Contractor agreed to provide audit services to the Town. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A.

B. Town and Contractor now desire to amend the Agreement.

NOW, THEREFORE, for and in consideration of the promises and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, Town and Contractor hereby agree as follows:

1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary.

2. Extension of Contract Term. The term of services identified in Section 1 of the Agreement is hereby modified as follows: The services and/or materials furnished under this Agreement shall commence beginning on the effective date and shall end by June 30, 2026, unless terminated pursuant to Section 8.

3. The rate listed in Exhibit B Compensation Schedule will increase from $43.15 to $51.78.

All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE]
ITEM 6I ATTACHMENT 2

Attachment 2

TOWN OF LOS ALTOS HILLS
By:

Peter Pirnejad, City Manager
Dated:

DKG CONSULTANTS, LLC
By:

Drew Corbett, Principal
Dated:

ITEM 6I ATTACHMENT 2

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Los Altos Hills Special City Council Meeting Minutes Page 1 Tuesday, March 4, 2025
Town of Los Altos Hills
City Council Special Meeting Minutes
Tuesday, March 4, 2025
Council Chambers, 26379 Fremont Road, Los Altos Hills, California Embassy Suites by Hilton San Rafael Marin County, San Rafael Ballroom, 101 McInnis Pkwy, San Rafael, CA 94903

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, City Attorney Steve Mattas, City Clerk Arika Birdsong-Miller, Deputy City Manager Cody Einfalt
CALL TO ORDER (5:00 P.M.)
Vice Mayor Bhateja called the meeting to order at 5:00 P.M.

1. ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

Mayor Kavita Tankha participated remotely from Embassy Suites by Hilton San Rafael Marin County, San Rafael Ballroom, 101 McInnis Pkwy, San Rafael, CA 94903.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no public comments.

3. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. CLOSED SESSION: Conference with Legal Counsel – Anticipated Litigation (Pursuant to Government Code Section 54956.9(d)(2)
Significant Exposure to Litigation – One Case

4. ADJOURN TO CLOSED SESSION
Vice Mayor Bhateja adjourned the Special Meeting to Closed Session at 5:01 P.M.

5. REPORT OUT OF CLOSED SESSION
There was no reportable action from the Closed Session.

6. ADJOURN
The meeting was adjourned at 6:06 P.M.

ITEM 6J

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE EXTENSION OF THE EXISTING

MICHAEL BAKER INTERNATIONAL INC CONTRACT TERM UNTIL JUNE 30, 2026 AND EXPANSION OF THE CONTRACT TO INCLUDE AN
ADDITIONAL $256,000 TRANSFER AND APPROPRIATION FROM

GENERAL FUND UNASSIGNED FUND BALANCE TO THE HOUSING

ELEMENT CAPITAL IMPROVEMENT PROJECT
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council approve the resolutions (Attachment 1) to:

1. Approve the extension of the existing Michael Baker International Inc. (MBI) contract term until June 30, 2026, and expansion of the contract to include an additional $256,000 (Attachment 2); and

2. Authorize the transfer and appropriation of $256,000 from General Fund Unassigned Fund Balance to the Housing Element Capital Improvement Project (CIP).

BACKGROUND:

In March 2023, the City Council approved a not-to-exceed contract for $601,620 with MBI to support the implementation of multifamily zoning required by the Housing Element.

In January 2025, in response to public interest to amend the Housing Element the council formed an Ad Hoc Committee and set out to work with staff and consultants to make recommendations on how and what revisions might be advised given the community concerns. Between February 3 and March 20 there were more than 20 meetings totaling over 32 hours of meetings not including staff and consultant research and preparation.

On March 20, 2025, the City Council approved specific directions on how to proceed with the amendment to the Housing Element and directed staff to expand the scope of work to include amending the Land Use Element. Said work will require additional support to carry out the direction of City Council. The council made the following motions:
 Council Member Swan made a motion to only use the Michael Baker approach for amending the Housing Element. Council Member Tyson seconded the motion. The motion was approved, 4-1. Mayor Tankha voted in opposition.
 Council Member Swan made a motion directing the Ad Hoc to continue to negotiate the Development Agreement. Vice Mayor Bhateja seconded the motion. The motion was approved, Vote 5-0

City Council
Michael Baker International Contract
April 17, 2025
P a g e | 2
 Council Member Tyson made a motion directing staff to prepare a Zoning Ordinance for Lots in compliance with the proposed Development Agreement terms. Meanwhile creating the MFZ for the Zoning Ordinance (ZO) and Objective Design Standards (ODS) for said Zoning Ordinance and the Land Use Element And prepare the EIR consistent with the Zoning Ordinance and Objective Design Standards, the Land Use Element, Housing Element amendment, and proposed Development Agreement terms. Council Member Swan seconded the motion. The motion was approved, Vote 5-0 The work which began in January required a significant amount of consultation time to investigate, report and participate in public meetings that led to the March 20th City Council meeting. In addition, based on the City Council direction the consultant has been tasked with running two parallel tasks until it is known which of two options will be pursued for the Zoning Ordinance, i.e. lots 1 and 2 of the Twin Oaks Multifamily opportunity site or lots 4, 5, 6 of the same sites depending on the results of the Development Agreement negotiations.

This work is highly technical, time-consuming, running multiple parallel tasks requiring specialists and requires an expansive team to complete by the January 2026 deadline. In order to fund this expanded scope of work, an additional transfer and appropriation of $256,000 from the General Fund Unassigned Fund Balance is necessary. In addition, the MBI contract capacity needs to be expanded, and the contract term of service needs to be extended. This contract extension provides continued access to specialized professional services in order to complete the work. The proposed amendment (see Attachment 2) would extend the contract expiration date from January 31, 2024, to June 30, 2026 (as reflected in Section 1.1 of the existing contract), and amend the scope and schedule outlined in Exhibit A of Attachment 3.

DISCUSSION:

This request seeks City Council approval to extend the contract term and scope as well as transfer and appropriate an additional $256,000 from the Town’s General Fund Unassigned Fund Balance to the Housing Element CIP to cover the associated costs. The current contract is included as Attachment 3.

In order to meet the deadline, set by HCD of January 31, 2026 MBI developed a revised schedule (Attachment 4.)
The schedule runs several parallel tracks including developing the Town’s first Multi-Family Zoning and Objective Design Standards for both options in the Twin Oaks Opportunity Site. In addition, the schedule revises the Housing Element and incorporated multiple HCD review cycles with the goal of re-certifying an Amended Housing Element. The schedule also incorporates an amended Land Use Element that aligns with the Zoning Ordinance and Housing Element. Finally, the schedule anticipates a program level EIR for these studies with the goal of meeting the January 31st deadline. What complicates the schedule is that November and December are normally challenging months due to the holidays, so most work needs to be completed before November.

The schedule anticipates running both options for the Zoning Ordinance as long as we can until we risk compromising the January deadline. The council should be aware that if the terms of the

City Council
Michael Baker International Contract
April 17, 2025
P a g e | 3
Development Agreement cannot be reached between the Town Council and property owner, by late May / early June, then the schedule will require the Town to make assumptions to finalize the project description for the Draft Programmatic EIR, and select a preferred zoning alternative to ensure adoption before January 31 2026. If a subsequent Development Agreement is inconsistent with those assumptions another amendment to the Zoning Ordinance could be required at a future date.

ENVIRONMENTAL REVIEW:

An Environmental Impact Report is being prepared as part of the work proposed for council consideration. The analysis and findings will be made available when these items are made available for public comments and will eventually come back to the council for review and consideration.
2024-25 CITY COUNCIL WORK PLAN:

The expansion of the MBI Inc. contract is in direct support of the Housing Element Programs and the Housing Element Amendment which are both identified in the Priority Area “Maintain Quality of Life and Community Character” section of the 2024-25 City Council Work Plan.

FISCAL IMPACT:

The fiscal impact will be the transfer and appropriation of $256,000 from the Town’s General Fund Unassigned Fund Balance to the Housing Element CIP for the continued services of MBI.

The unassigned fund balance is currently projected to have a balance of $579,000 at the end of the current fiscal year. With the transfer and appropriation to the Housing Element CIP, the unassigned fund balance is projected to be $323,000.

ATTACHMENTS

1. Resolution authorizing the extension of the existing Michael Baker International Inc. contract term until June 30, 2026, and expansion of the contract to include an additional $256,000 transfer and appropriation from General Fund unassigned fund balance to the Housing Element Capital Improvement Project

2. Consulting services agreement between the town of Los Altos Hills and Michael Baker International Inc. Amendment no. 1 April 17, 2025

3. Amendment no. 1 Exhibit A. Consulting services agreement between the town of Los Altos Hills and Michael Baker International, Inc March 16, 2023

4. New project schedule

ITEM 7A ATTACHMENT 1
RESOLUTION -25

RESOLUTION AUTHORIZING THE EXTENSION OF THE EXISTING MICHAEL BAKER INTERNATIONAL INC CONTRACT TERM UNTIL JUNE 30, 2026 AND EXPANSION OF THE CONTRACT TO INCLUDE AN ADDITIONAL $256,000

TRANSFER AND APPROPRIATION FROM GENERAL FUND UNASSIGNED FUND

BALANCE TO THE HOUSING ELEMENT CAPITAL IMPROVEMENT PROJECT WHEREAS, in March 2023 the Town entered into an agreement with Michael Baker International Inc (MBI) for planning services to support the Town’s Housing Element implementation; and WHEREAS, on March 20, 2025, the City Council approved an amendment to the Housing Element and directed staff to expand implementation options, requiring additional support to carry out the updated goals and policies; and
WHEREAS, to accommodate the increase in service, the MBI Inc. contract would need to be extended and additional funds appropriated to the contract, and WHEREAS, to accommodate said appropriation additional funds are needed to be transferred from General Fund Unassigned Fund Balance to the Housing Element Capital Improvement Program (CIP).

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby extends the duration of revised MBI Inc. contract until June 30, 2026 and expands the scope of work to include the amendment of the Housing Element, amendment of the Land Use Element, as well as run the necessary Zoning Ordinance Amendment, Objective Design Standards and subsequent Environmental Impact Report. To accomplish said work the council also authorizes the transfer and appropriation of $256,000 from the Town’s General Fund Unassigned Fund Balance to the Housing Element CIP for the revised MBI Inc. contract.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 17th of April 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
_________________________________ Kavita Tankha, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

CONSULTING SERVICES AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND
MICHAEL BAKER INTERNATIONAL INC.

AMENDMENT NO. 1
Multifamily Zones, Objective Design Standards, PEIR
PLUS
New Land Use Element Amendment, Housing Element Amendment, and Other Services This Amendment No. 1 to the Consulting Services Agreement (Agreement) made effective April 1, 2025 (“Effective Date”) is entered into between the Town of Los Altos Hills (“Town”) and Michael Baker International, Inc. (“Consultant”) (together referred to as the “Parties.”
Recitals
A. On March 16, 2023, the City Council approved a Consulting Services Agreement with Michael Baker International (“Consultant”) for preparation of new Multifamily Zones, Objective Design Standards and preparation of a Programmatic EIR (PEIR) to implement the May 2023 Housing Element Update; and
B. The scope of work was for costs not to exceed $601,620; and C. The Parties seek to amend the Agreement as set forth in this Amendment; and D. The additional work effort justification and work cost is summarized in the Scope of Services below; and
Scope of Services
E. The Town of Los Altos Hills has requested additional services beyond the scope of services in the original scope of work and contract including:

1. Additional meetings including meeting preparation efforts including review and preparation of new reports, correspondence, presentations and other supporting materials and internal calls, coordination and meetings.

2. Water Supply Assessment for Purisima Hills Water District (covering the Twin Oaks and Foothill College sites) in support of the PEIR.

3. Amendments to the Land Use Element to establish the proposed Multifamily Zones vision, goals, rationale and essential parameters of use, density, units, building types.

4. Preparation of technical amendments to the May 2023 Housing Element Update to reflect adjustments to the details of the proposed Multifamily Zones including a reduction in the area of the zone for the Twin Oaks site from 14.5 to approximately 4 acres, and a reduction in the maximum density to 24 dwelling units per acre.

ITEM 7A ATTACHMENT 2

5. Preparation, evaluation, and development of alternative Twin Oaks development scenarios, alternative zoning and objective design approaches and development standards, possible Development Agreement/Key Terms Agreement review, coordination and associated calls, meetings, analysis and responses to correspondence, concepts and plans.

6. Additional Objective Design Standards beyond essentials to implement the May 2023 Housing Element (e.g., steep slopes protection, building size, massing, location, orientation, buffer screening) such as light wells, skylights, windows, decks, fencing and lighting, and additional graphics and explanatory exhibits.

7. Extra coordination and preparation of Final EIR responses to an anticipated increased number of public review comments on the Draft PEIR.

8. Engage the services of Veronica Tam & Associates - strategic advisor, liaison with HCD, attendance and support to Ad Hoc, Planning Commission, Town Council and staff meetings associated with amendments to the Housing Element and alternative zoning approach.

9. Engage the services of Citythinkers for additional architectural, urban design, land development concept, or graphical support of zoning amendments and objective design guidelines.

TASKS COST SCOPE OF SERVICES / DESCRIPTION
September 495 Reimbursable travel costs for in-person EIR scoping session October 10,878
October 9 "2nd Scoping Session" community workshop #3, and 11-18-24 Housing Panel: prep and coordination meetings, agendas, notes; Presentation materials; practice, attendance, and presentations.

November 8,467
11-18-24 Housing Panel: prep and coordination meetings, agendas, notes; Q&A; presentation materials; practice meeting, attendance, and presentations, travel expenses.

December 6,606 Coordination, review, preparation and presentation materials for extra PC workshops (12/5 and 1/15 rescheduled); extra meetings.

January &
February 52,045
34 extra meetings: Staff, internal, PC, CC, Ad Hoc, and HCD associated with alternative Twin Oaks concepts, zoning approach, amendment of Housing Element, development agreement; associated review, preparation, research, data, coordination.

March 43,509
March 4 and March 9 Ad Hoc prep, PPT, data and calcs, practice, presentation; Review and respond to 4+ new JOC concepts and comments; Support meetings; HCD meetings, Questions, prep and meeting, notes, debrief meetings; 3-12 PC meeting till 1:00 AM; PC debrief meetings; 3-14 Ad Hoc prep meetings and meeting, notes; VT calls with HCD, JOC; New 3-17 JOC plan; 3-18 HCD Call, pre- and post-call meetings; 3-19 Ad Hoc meeting; 3-20 CC meeting, PPT; HCD questions; CC meeting notes and action items; 3-25 meeting re: EIR scope, Project Description, alternatives; 3-27 meeting re: DA, alternatives, CEQA; 3-28 Town staff & consultants meeting re: DA, alternatives, CEQA.

Sub-total
Tasks To-Date $122,000 Total new work to date through March 31, 2025 ITEM 7A ATTACHMENT 2

TASKS COST SCOPE OF SERVICES / DESCRIPTION

NEW TASKS
WSA 29,000 EIR Water Supply Assessment for Purissima Hills Water District LUEA 7,500 Amend General Plan Land Use Element to establish new MF Zone HE TA 7,500 Technical amendments to Housing Element
Alternative MF
Zone & ODS 25,000 Alternative MF Zoning & ODS for Twin Oaks Extra ODS 20,000 Extra Objective Design Standards not essential for HE implementation Extra EIR
Comments 10,000 Additional budget for anticipated large volume and complex comments on EIR Veronica Tam 20,000 Engage VTA for additional strategic and technical assistance and HCD liaison through January 2026
Citythinkers 15,000 Engage Citythinkers for additional architectural, urban design, conceptual land plan, graphic assistance through January 2026
Sub-total New
Tasks $134,000 Total new tasks for April 1 through January 2026 TOTAL TODATE AND

NEW TASKS
$256,000 TOTAL NEW WORK TO-DATE PLUS NEW TASKS
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows:

1. Terms of Amendment. Section 2 shall be amended to increase the compensation from $601,620 to $902,620 (an additional $301,000). New tasks shall be invoiced on a time and materials basis. Consultant shall not exceed the budget without prior authorization from Town.

2. Incorporation by Reference. This Amendment incorporates by reference all terms and exhibits set forth in the Agreement, unless specifically modified by this Amendment.

3. Effect of Amendment. This Amendment represents the complete and entire agreement and understanding between the parties and supersedes any prior agreement and understanding (written or oral) concerning the subject matter contained herein. Except as expressly modified by this Amendment, all provisions of the Agreement will remain unchanged and in full force and effect. The parties hereto acknowledge and agree that the recitals set forth are true and correct, and are incorporated into this Amendment. This Amendment will not be binding until fully executed by the parties.

4. Signatures. This Amendment may be executed in any number of counterparts and by electronic means, each of which shall be deemed to be an original and all of which taken together shall constitute one instrument. The individuals executing this Amendment represent and warrant that they have the right, power, legal capacity and authority to enter into and to execute this Amendment. This Amendment shall inure to the benefit of and be binding upon the parties and their respective successors and assigns.

ITEM 7A ATTACHMENT 2

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the Effective Date.

TOWN OF LOS ALTOS HILLS
Peter Pirnejad, Town Manager

CONSULTANT
________________________________
By: Tim Thiele, PE, Office Executive
Michael Baker International, Inc.

Attest:

Arika Miller, Town Clerk
Approved as to Form.

Steven T. Mattas, Town Attorney
ITEM 7A ATTACHMENT 2

CONSULTING SERVICES AGREEMENT BETWEEN

THE TOWN OF LOS ALTOS HILLS AND
MICHAEL BAKER INTERNATIONAL INC.

THIS AGREEMENT for consulting services is made by and between the Town of Los Altos Hills Town") and Michael Baker International, Inc. (" Consultant") (together referred to as the " Parties") as of March 16, 2023 ( the " Effective Date").

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to Town the services described in the Scope of Work attached as Exhibit A, and incorporated herein, at the time and place and in the manner specified therein including the Standard of Performance specified in Section 1. 2. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1. 1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on January 31, 2024, the date of completion specified in Exhibit A, and, subject to the Standard of Performance, Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The
time provided to Consultant to complete the services required by this Agreement shall not affect the Town' s right to terminate the Agreement, as referenced in Section 8.

1. 2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the same geographic area of the project.

1. 3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Town, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons due to reasonable concerns regarding such personnel' s ability to competently and safely complete the work, Consultant shall, immediately upon receiving notice from Town of such desire of Town, reassign such person or persons.

1. 4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1. 1 above and to satisfy Consultant' s obligations hereunder.

Section 2. COMPENSATION. Town hereby agrees to pay Consultant a sum not to exceed $ 601, 620 where $ 20, 370 is reserved for contingency), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant' s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. Town shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from Town to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Town in the manner specified herein.

Except as specifically authorized by Town in writing, Consultant shall not bill Town for duplicate services performed by more than one person.

Consulting Services Agreement between March 16, 2023
Town of Los Altos Hills and Michael Baker International, Inc. Page 1 of 14 ITEM 7A ATTACHMENT 3

Consultant and Town acknowledge and agree that compensation paid by Town to Consultant under this Agreement is based upon Consultant' s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/ or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. Town therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2. 1
Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:

Serial identifications of progress bills; i. e., Progress Bill No. 1 for the first invoice, etc,;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At Town' s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
The Consultant' s signature;
Consultant shall give separate notice to the Town when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12 -month period under this Agreement and any other agreement between Consultant and Town. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and Town, if applicable.

2. 2 Monthly Payment. Town shall make monthly payments, based on invoices received, for services performed in accordance with the Standard of Performance specified in Section

1. 2, and for authorized reimbursable costs incurred. Town shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2. 3 Final Payment. Town shall pay any outstanding sum due pursuant to this Agreement within 30 days after completion of the services and submittal to Town of a final invoice, if all services required have been performed in accordance with the Standard of Performance.

2. 4 Total Payment. Town shall pay for the services to be rendered by Consultant pursuant to this Agreement. Town shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement.

Consulting Services Agreement between March 16, 2023
Town of Los Altos Hills and Michael Baker International, Inc. Page 2 of 14 ITEM 7A ATTACHMENT 3

Town shall make no payment for any extra, further, or additional service pursuant to this Agreement unless otherwise agreed to in writing by both Parties.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2. 5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2. 6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded and no separate additional amount is set aside for expenses.

2. 7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2. 8 Payment upon Termination. In the event that the Town or Consultant terminates this Agreement pursuant to Section 8, the Town shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work completed in accordance with the Standard of Performance specified in Section 1. 2 as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2. 9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Town shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

Town shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant' s use while consulting with Town employees and reviewing records and the information in possession of the Town. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of Town. In no event shall Town be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long- distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide standard ACORD certificate of insurance to Town of such insurance that meets the requirements Consulting Services Agreement between March 16, 2023
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of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the Town. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant' s bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to Town.

Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4. 1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than $ 1, 000, 000. 00 per accident. In the alternative, Consultant may rely on a selfinsurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the Town and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4. 2 Commercial General and Automobile Liability Insurance.

4. 2. 1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $ 1, 000, 000. 00 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( most recent edition) covering comprehensive General Liability on an occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 ( most recent edition), Code 1 any auto). No endorsement shall be attached limiting the coverage.

4. 2. 3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy.

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a, The Insurance shall cover on an occurrence or an occurrence basis, and not on a claims - made basis.
b. Town, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant
For any claims related to this Agreement or the work hereunder, the Consultant' s insurance covered shall be primary insurance as respects the Town, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Town, its officers, officials, employees, or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.

Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the Town.

4.3 Professional Liability Insurance.

4.3. 1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $ 1, 000,000.00 covering the licensed professionals' errors and omissions. Consultant shall disclose to the Town any deductible or self- insured retention which exceed $ 150, 000 per claim.

4.3. 2 Claims - made limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates.

If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the Town for review prior to the commencement of any work under this Agreement.

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4. 4 All Policies Requirements.

4.4. 1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish Town certificate of insurance for the required coverages.

All copies of endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the Town does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant' s obligation to provide them.

4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and obtain the written approval of Town for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a " wasting" policy limit ( i. e. limit that is eroded by the cost of defense),

4.4. 5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4. 4. 6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4. 5 Remedies. In addition to any other remedies Town may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, Town may, at its sole option exercise any of the following remedies, which are alternatives to other remedies Town may have and are not the exclusive remedy for Consultant' s breach:

Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/ or Consulting Services Agreement between March 16, 2023
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Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT' S RESPONSIBILITIES.

To the full extent allowed by law Consultant shall indemnify, defend with counsel acceptable to Town, and hold harmless Town and its officers, officials, employees, agents and volunteers from and against third party liability, loss, damage, claims, expenses, and costs ( including without limitation attorney' s fees and costs and fees of litigation) ( collectively, " Liability") to the extent arising directly out of Consultant' s negligent acts or omissions or willful misconduct or omissions in the course of performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability to the extent caused by the negligence or willful misconduct of Town.

The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the Town, unless this time has been extended by the Town, If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the Town, may be retained by the Town until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees, Notwithstanding the forgoing, to the extent this Agreement is a " construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

Notwithstanding the forgoing, to the extent this Agreement is a contract for " design professional services" as defined by California Civil Code Section 2782. 8, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. 8.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of Town, Consultant shall indemnify, defend, and hold harmless Town for the payment of any employee and/ or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Town.

Section 6. STATUS OF CONSULTANT.

6. 1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of Town. Town shall have the right to control Consultant only insofar as the results of Consultant' s services rendered Consulting Services Agreement between March 16, 2023
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pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1. 3; however, otherwise Town shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other Town, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by Town, including but not limited to eligibility to enroll in the California Public Employees Retirement System ( PERS) as an employee of Town and entitlement to any contribution to be paid by Town for employer contributions and/ or employee contributions for PERS benefits.

6. 2 Consultant Not an Agent. Except as Town may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Town in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind Town to any obligation whatsoever,
Section 7. LEGAL REQUIREMENTS.

7. 1 Governing Law. The laws of the State of California shall govern this Agreement.

7. 2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7. 3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which Town is bound by the terms of such fiscal assistance program,

7. 4 Licenses and Permits. Consultant represents and warrants to Town that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to Town that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from Town.

7. 5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person' s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby, Consulting Services Agreement between March 16, 2023
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Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8. 1 Termination. Town may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 60 days' written notice to Town and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination and shall deliver to the Town any and all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the Town in connection with this Agreement.

8. 2 Extension. Town may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1. 1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if Town grants such an extension, Town shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, Town shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8. 3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8. 4 Assignment and Subcontracting. Town and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant' s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to Town for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. Town may not assign this Agreement in whole or in part without the prior written consent of Consultant.

8. 5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between Town and Consultant shall survive the termination of this Agreement.

8. 6 Options upon Breach by Consultant. Should Consultant materially breach any provision of this Agreement, Town shall provide written notice of such breach to Consultant and Consultant shall have no less than ten ( 10) business days to cure such breach. Should Consultant fail to cure within the specified time or commence cure within Consulting Services Agreement between March 16, 2023
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such timeframe if the breach cannot practically be cured within such timeframe, the Town' s remedies shall include, but not be limited to, the following:

8. 6. 1 Immediately terminate the Agreement;

8. 6. 2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8. 6. 3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
Section 9. KEEPING AND STATUS OF RECORDS.

9. 1 9. 1 Records Created as Part of Consultant' s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains exclusively pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Town.

Consultant hereby agrees to deliver those documents to the Town upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Town and are not necessarily suitable for any future or other use. Town and Consultant agree that, until final approval by Town, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. Nothing herein shall be construed to grant ownership or any other rights to the Town of any of Consultant' s preexisting and/ or background Intellectual Property or of any information, data, or property that was in Consultant' s possession prior to the execution of this Agreement. Any reuse of Consultant' s work product without written verification or adaptation by Consultant will be at the Town' s own risk and without liability or legal exposure to Consultant, Consultant' s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Town under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9. 2 Inspection and Audit of Records. Any records or documents that Section 9. 2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/ or copying at any time during regular business hours, upon oral or written request of the Town. Under California Government Code Section 8546. 7, if the amount of public funds expended under this Agreement exceeds $ 10, 000. 00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Town or as part of any audit of the Town, for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10. 1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for Consulting Services Agreement between March 16, 2023
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declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10. 2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Santa Clara or in the United States District Court for the Northern District of California.

10. 3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10. 4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10. 5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties,

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10. 7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of Town or whose business, regardless of location, would place Consultant in a " conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any Town official in the work performed pursuant to this Agreement. No officer or employee of Town shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the Town. If Consultant was an employee, agent, appointee, or official of the Town in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the Town for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

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10. 8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10. 9 Contract Administration. This Agreement shall be administered by Elaine Ling, Senior Planner (" Contract Administrator"). All correspondence, communications and meetings shall be directed to or through the Contract Administrator or his or her designee. The Consultant shall only take direction regarding the services provided under this Agreement from the Contract Administrator, Furthermore, Consultant agrees that the Contract Administrator shall be included any meeting, teleconference or written communication between any Town representative including Committee members and the Consultant. The Town may modify the Contract Administrator at any time upon providing written notice to the Consultant.

10. 10 Notices. Any written notice to Consultant shall be sent to:

Zoninq Ordinance Amendment and Objective Design Standard Dan Wery, Project Manager
Michael Baker International, Inc.
500 Ygnacio Valley Road, Suite 300
Walnut Creek, CA 94596
Program EIR Preparation
Bob Stark, Principal in Charge
Michael Baker International, Inc.
9755 Clairemont Mesa Boulevard
San Diego, CA 92124
Any written notice to Town shall be sent to:

Elaine Ling, Senior Planner
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022

10. 11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/ sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/ seal shall be in a block entitled Seal and Signature of Registered Professional with report/ design responsibility," as in the following example.

10. 12 Integration. tion. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A represents the entire and integrated agreement between Town and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

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Seal and Signature of Registered Professional with
report/ design responsibility.

Exhibit A Scope of Services and Compensation Schedule

10. 13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 11 WAIVER OF CONSEQUENTIAL DAMAGES. In no event shall either Consultant or the Town have any claim or right against the other, whether in contract, warranty, tort (including negligence), strict liability or otherwise, for any special, indirect, incidental, or consequential damages or any kind or nature whatsoever, such as but not limited to loss of revenue, loss of profits on revenue, loss of customers or contracts, loss of use of equipment or loss of data, work interruption, increased cost of work or cost of any financing, howsoever caused, even if same were reasonably foreseeable.
12 FORCE MAJEURE. In no event shall either Party have any claim or right against the other for any failure of performance where such failure of performance is caused by or is the result of causes beyond the reasonable control of the other party due to any occurrence commonly known as a " force majeure," including, but not limited to: acts of God; fire, flood, or other natural catastrophe; acts of any governmental body; labor dispute or shortage; national emergency; insurrection; riot; or war.

SIGNATURES ON FOLLOWING PAGE]
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The Parties have executed this Agreement as of the Effective Date.

T
a-own M/anager

S HILLS CONSULTANT
2-
Peter P, Tim hiele, Office Executive
Michael Baker International, Inc.

Attest:
ad6-4L
Deborah Padovan, Town Clerk
Approved as to Form:

Steven T. Ma as, Town Attorney
1070873. 1
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EXHIBIT A

SCOPE OF SERVICES AND COMPENSATION SCHEDULE
5310921. 1
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We Make a Difference

INTERNATIONAL
January 13, 2023
Ms. Sofia Mangalam, Planning and Building Director
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Re: Los Altos Hills — New Multifamily Zone, Objective Development Standards, and Architectural Guidelines Dear Ms. Sofia Mangalam:

Michael Baker International, Inc. is excited about the opportunity to partner with the Town of Los Altos Hills ( Town) to meet the challenge of developing and achieving adoption of the Town' s first multifamily zone by the State implementation deadline of January 31, 2024.

We have the team, understanding, skills, approach, and experience to successfully complete this project on time and on budget. Michael Baker has the unique advantage of having worked closely with the Town ( including you, Peter, the Planning Commission and City Council and city attorneys, and many stakeholders and citizens) over the last two years for the preparation of the Housing Element update. Our team has the advantage of depth of knowledge and understanding, including development of the zoning strategy, identification, evaluation and selection of the rezoning sites. We understand the Town character, resident concerns and priorities, and believe we have established a level of trust with the Town.

By selecting the Michael Bakerteam, the Town will benefit from the following advantages:

TRUSTED PROJECT MANAGER AND TEAM I Our proposed Project Manager is Dan Wery, AICP, LEER AP. This project will require strong leadership and knowledge of the zoning code and objective standards that will both comply with State law and be compatible with the Town' s residential neighborhoods. Mr. Wery has award- winning experience with similar projects and understands the processes to achieve plan adoption. working on similar projects with the team members proposed for this project.

He is currently
Mr. Wery will be supported by a multidisciplinary team that brings demonstrated State and local experience, including preparation of the Town' s Sixth Cycle Housing Element and Safety Element updates over the lasttwo years. We have partnered with Citythinkers, an architectural firm that has worked on updating zoning and architectural design standards for multiple jurisdictions.

CLEAR METHODOLOGY AND PROVEN ABILITY TO WORK WITH LOS ALTOS HILLS I Ourteam has a clear understanding of the requirements for this project and a proven methodology and work program to accomplish the project goals. We have an unmatched knowledge of local needs and have demonstrated our ability to work closely with Town staff, the project team, Planning Commission, and City Council.

MBAKERINTL. COM
9755 Clairemont Mesa Boulevard I San Diego, CA 92124
Office: 858.614. 50001 Fax: 858.614. 5001
ITEM 7A ATTACHMENT 3

Ms. Mangalam We Make a Difference
January 13, 2023

SPEED AND AGILITY I Timing is critical. The zoning amendments need to be adopted by January 31, 2024, to avoid risking loss of compliance, grant funds, and potential enforcement actions and penalties. Our team has the unique ability to start immediately, which will be essential in the goal of meeting the project deadline. Our familiarity with the Sixth Cycle Housing Element update effectively ell mi nates the time and cost needed by other consultants to review and understand the Housing Elementupdate. Simply put, our team exclusively reaps the benefit of all ofthe knowledge and experience gained throughout the Town' s Housing Element update process. Similarly, we are already familiarwith and have executed a contract with the Town, so there will be no delay in executing the contracts and initiating the work.

INTEGRATED CALIFORNIA ENVIRONMENTAL QUALITY ACT ( CEQA) SERVICES I Michael Baker is also proposing to prepare the project' s CEQA documentation ( environmental impactreport [ EIR),]). Our CEQA team is already familiarwith the Town, the Housing Element update, and the sites to be rezoned to multifamily. Combining the zoning, design guidelines, and CEQA documentation with the same consultant team will enable the highest level of communication, coordination, responsiveness, efficiency, and timeliness of preparation and adoption.

PROVEN APPROACH I Michael Baker is committed to providing quality services on a timely basis, and we look forward to continuing exemplary serviceto the Town of Los Altos Hills. The cost and fee proposal included will remain valid for 90 days after submission. Please contact me at 858- 614- 5081 or DWery@mbakerintl. com for additional information or to schedule an interview.

Sincerely,
MICHAEL BAKER INTERNATIONAL, INC.

Dan Wery, AICP, LEED AP
Project Manager
Steve Wragg
Vice President ( authorized to bind)
ITEM 7A ATTACHMENT 3

STATE LAW COMPLIANCE
Michael Baker understands that the Town of Los Altos Hills needs to prepare and adopt its first multifamily zone with objective development standards to comply with recent State Housing Law. The new multifamily zone is planned to bean overlay zone.

The new zone will include evaluation and preparation of typical and appropriate objective development standards ( height, setbacks, parking requirements, etc.). The Town seeks to prepare and adopt architectural design guidelines to complementthe new multifamily zone to help ensure that this new form of development fits well into the existing development pattern and is a positive addition to the community.

OVERALL PROJECT CHALLENGEITASK
The creation of the first multifamily zone for the Town is an elemental, and to some a potentially existential, change in the character of the Town. There could be significant opposition and controversy over a change in the basic circumstances and expectations under which residents have made substantial personal and monetary investments. The Town should expect concern over the potential impacts of new types of development on property values, traffic, noise, and visual character. This typically results in a temptation or demand for extremely comprehensive, rigid, and difficult to implement standards and requirements in the effort to provide certainty of the outcomes, or insome cases discourage such development altogether. Such regulations will violatethe intent and letter of recent State Housing Law and the Town' s new Housing Element update.

The challenge for this project will be to quickly develop and provide adequate information and rationale to promote community understanding, relative acceptance, confidence and trust that the proposed zoning and design guidelines and project review process will adequately protect local property and community values, and to adopt the zoning amendments by January 31, 2024 in less than 1 year) to avoid potential compliance issues and enforcement actions.

Our approach to ensure the project is a success includes several key elements. Overall, it will be important to establish a clear understanding of the goals, legal parameters and limitations, and to set appropriate and reasonable expectations for the new objective zoning, development standards, and design guidelines. We propose to focus on the essential zoning and design guideline requirements necessary to ensure that future multifamily development will have minimal disruption and impact upon the existing character and quality of life. The large lot, large setbacks, rolling hills, and heavily vegetated nature of Los Altos Hills is an advantage. These same characteristics will help hide and minimize the visibility and awareness of new multifamily housing. These will be part of the key objectives for the zoning and design guidelines. We also propose to use proven, wellestablished, and accepted development design guideline standards and techniques.

As noted, time is of the essence. Keeping the zoning and design guidelines to their essential components will also help simplify and expedite their development, understanding and acceptance by the community, and adoption. It will be important to avoid the temptation to overregulate and create new standards that become significant constraints on housing cost or production.

We propose several key steps in the process:

Early identification of and agreement on essential elements and principles.

Focus on standards and guidelines that avoid, minimize, and mitigate impacts to adjacent and surrounding singlefamily properties and neighborhoods.

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Provide attractive examples of suitable development to fit Los Altos Hills. Demonstrate ( illustrate with simple graphics and explanations) how the standards and guidelines will reflect community objectives ( privacy, open space, environmental sensitivity, screening, transitions, massing, etc.).

Determine which project characteristics will be mandatory zoning requirements and which will be flexible design guidelines.

Use the photographs and illustrations from the visual preference survey and community education and engagement in the objective development standards and design guidelines.

HOUSING LAW REQUIREMENTS AND LIMITATIONS
The Town' s first multifamily zone and development standards will be complemented by new multifamily objective design guidelines that, while not mandatory, will provide applicants and Town residents and staff clear objectives and direction to ensure that new multifamily development best fits and complements the existing character of Los Altos Hills. While a city may not deny a housing project for failing to comply with design guidelines, itcan adopt conditions of approval that implement objectivedesign guidelines, provided the conditions do not require the applicant to reduce the number of residential units and do not make the project economically infeasible.

The new objective multifamily zoning and design standards will be based on attractive examples, referenced in comparison with standards of other jurisdictions, and reflect best practices and staff, development community, and public input. This will help communicate the Town' s vision to developers and Town staff clearly and without ambiguity. The new zoning and design guidelines will also assistin streamlining the entitlement process to better facilitate the creation of housing in accordance with State law. The recent legislative updates that have triggered the shift to objective development and design standards include the following:

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OBJECTIVE DEVELOPMENT STANDARDS AND DESIGN GUIDELINES COMPONENTS We understand that the Town is currently finalizing its Housing Element and has a regional housing needs allocation ( RHNA) of 489 units. Anew multifamily zone is necessary to meet the lower- income housing need over the next eight years. Since SB 35 and other recent housing laws require cities and counties to streamlinethe review and approval of certain qualifying affordable housing projects through a ministerial process, and prohibits denial of projects that meet objective standards, it is highly important to ensure that the quality development is up to the Town's standards and fits into the Town's community fabric. The objective development standards and design guidelines generally may include some or all of the following:

Site design: building and parking placement, access points, relationship with other buildings and streets Massing: the size, height, width, shape of the building, upper floor setbacks, roof lines Articulation: fagade enhancements, plane changes, insets and offsets, window and door design, balconies, overhangs Materials: durability, color and texture, transitions
Design transitions: response to the existing context, roof designs, shadows/daylight impact, privacy considerations Relationship to the immediate environment: relationship to streetscape, frontages and front yard character, parking screening, buffers, fence
pen space: location, function, aesthetics, landscaping, shade, tree canopy Lighting: location, type, visibility, trespassing

OPTIONAL TASKS
This scope of services includes several optional tasks. Each are clearly identified in the body of this scope, and are also noted in the Work Breakdown/ Fee Schedule and Project Schedule.

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i, i i i 1
A . 1 11
Michael Baker International is a leading provider of engineering and consulting services with practices that encompass all facets of infrastructure, including design, civil engineering, planning, architecture, environmental, construction, and program management. For morethan 80 years, the company has been atrusted partner to commercial clients, all branches ofthe military, and federal, state, and municipal governments, providing comprehensive services and solutions. Embracing emerging technologies and the latest innovations— like intelligent transportation and design -build project delivery— Michael Baker is an industry leader that delivers expertise and quality.

The firm' s more than 3,500 employees across nearly 100 locations are committed to Making a Difference for clients and communities through a culture of innovation, collaboration, and technological advancement. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We attribute our success to our focus on understanding and meeting our client's needs most efficiently and creatively.

We bring the experience and broad perspective from our offices, staff, and clients throughout Northern and Southern California to help clients achieve a successful outcome. We have been providing placemaking and urban design services throughout California for over 30 years.

The Michael Baker team will be led by Dan Wery. With over 30 years of planning and project management experience, Mr.

Wery is skilled at streamlining the preparation of long- range policy planning projects. His project resume has several projects with similarscopes as proposed here for the Town of Los Altos Hills. Mr. Wery is committed to serving as an extension of Town staff, maintaining continuous availabilityto promptly respond to calls/ emailsand scheduled meetings.

Dan Wery has considerable experience in working on long- range projects, including zoning codes, form -based codes, and development and design standards. He has also worked on multiple Sixth Cycle Housing Element projects and is well aware of the latest regulatory changes related to housing.

Other key members of our team include Surabhi Barbhaya, who led the preparation of the Town' s Safety Element update. Ms.

Barbhaya is a skilled urban designer and will help lead and prepare the preparation of the new multifamily zoning and design guidelines. Housing Element update team members Shannon Liska, Hannah Kreitman and Cameron Savois will provide continuity, technical assistance with site evaluation, research, and community engagement. They will be assisted by Jeffrey Graham and Alex Chapman, who are both well -versed in the delivery of objective design standards and have recently worked on several multifamily, mixed- use, and accessory dwelling unit (ADLI) objective design standards.

B- 2. ARCHITECT/ URBAN DESIGNER
We have asked architect, urban designer, and planner Diego Velasco, president and founder of Citythinkers, to assistthe Michael Baker team with preparation of architectural design guidelines. Ck/thinkers Mr. Velasco' s design skills, background, and graphic approach will ensure that the standards and URBAN 008IGN + PLANNING
guidelines are clearly communicated ( illustrated) and easily understood. This will helpexpedite the development, facilitate review and adoption of the zoning and guidelines, and simplify their application and enforcement. With over 20 years of experience in the fields of planning and design, the firm' s work ranges in scale and scope from general plans to community plans, master plans, zoning codes, streetscape design, design guidelines, and community outreach.

The key team members' resumes are included in the appendix at the end of this proposal.

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LOS AL11 RLS
Dan Wery, AICP LEED AP*
Surabhi Barbhaya, AICP, LEED AP*
Shannon Liska; AICP Candidate
Hannah Kreitman
Cameron Savois
Jeffrey Graham*
Alex Chapman*
Jeremy Franzini, PLA ( Landscape)
Diego Velasco, AICP, LEED AP** ( Architecture)
Resume included in appendix
Citythinkers
B- 4. RELEVANT EXPERIENCE
The Michael Baker team has worked closely and effectively with the Town on the preparation and imminent adoption of the Housing Element update. The sameteam will immediately transition to the zoning amendment and design guideline preparation to implementthe Housing Element. The continuity, familiarity, knowledge, and understanding will ensure no time or knowledge is lost, thus achieving the greatest efficiency and timeliness.

B- 5. SIMILAR SERVICES

PLANNING SERVICES
Michael Baker provides diversified services to meet the planning needs of our clients. Our team is experienced in processing land use entitlements for public agencies and leading major long- range planning efforts.

Implementing Plans and Policies
We are practicing planners with many members of our team serving in roles that involve directly implementing development standards. We have decades of development plan preparation and entitlement processing experience. We work alongside our clients to review project plans, apply standards, and make findings and recommendations to decision makers. We have completed hundreds of projects on behalf of many cities as extension of planning staff and as planning and design consultants INTERNATIONAL C7
ITEM 7A ATTACHMENT 3

for project applicants. This gives us a broad and intimateworking knowledge of effective and appropriate development standards and guidelines.

Our team has extensive experience with the preparation and review of development standards and design guidelines as part of:

Preparation of comprehensive zoning code updates
Municipal - and developer - initiated specific plans
Form -based codes
Focused zoning code amendments and design guideline projects Entitlement Processing
Michael Baker planners are experienced in the entire entitlement process and understand the importance of representing our clients with professionalism while working efficiently to move projects forward. Our staff will work in tandem with agency staff across departments to review projects and document comments and conditions. Upon project completeness, our planners draft and assemblethe staff report package and coordinate the projectfor hearings per the Town' s internal processes. Michael Baker planners are comfortable and professional in the hearing setting and will present project applications with clarity and be prepared to address questions from decision -makers. From startto finish, our planners document the entitlement process and work within the Town' s adopted practices. We have the experience and skill to process several entitlement types:

Minor Use Permits/ Conditional Use Permits
Development Agreements
Minor Exceptions/ Variances
Specific Plans
Site Plan/ Design Reviews
General Plan Amendments
Tentative Tract/ Parcel Maps, Final Maps
Zoning Amendments
Environmental Services ( CEQA Advising, Peer Review, and Document Preparation) Michael Baker has an extensive history of providing CEQA peer reviewservices to agencies throughout the State. Our objective in conducting peer review of CEQA documents is to work collaboratively with agency staff, agency counsel, and the document preparers to make the CEQA document readable and efficient. In conducting peer reviews, we focus on providing helpful, constructive, solution -oriented comments that improve the quality, readability, and defensibility of the CEQA document, including identifying the need for additional technical reports that may be needed for CEQA compliance. Our intent is not to be overly critical of the consultant' s work products or slow down or interfere with the process. To the contrary, by helping to improve the document before it is released for public review, our comments often resultin timesaved through the publ is review and public hearing process.

Michael Baker also provides peer review of environmental documents and technical studies that are supported by professionals with experience in acoustics, air quality, climate change, traffic/transportation, hydrology, water quality, water/wastewater, landscape architecture, urban design, policy planning, structural design, civil engineering, GIS, mapping, and surveying.

Michael Baker
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ITEM 7A ATTACHMENT 3

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COMPREHENSIVE ZONING CODE UPDATE
CITY OF MENIFEE, 0: 019
Michael Baker prepared the City of Menifee' s first comprehensive zoning ordinance, grading ordinance, and subdivision regulations since its incorporation in 2008. The City had been using the 1950s - based zoning and subdivision codes from the County of Riverside that applied prior to incorporation. The purpose of the new codes is to develop Menifee -specific processesand regulations that implementthe City' s first General Plan adopted in 2015. The project involved an intensive code audit, staff summits, a detail GIS -based zoning -General Plan consistency analysis, preparation of a project schedule and community engagement plan, biweekly coordination meetings, stakeholder interviews, Planning Commission and City Council workshops and study, public hearings, publication of work products and deliverables on the City website, publication of the draft zoning code on a proprietary code publishing website to facilitate a user- friendly public interface, and the development, review, revision and self -publication of the code. Unanimously adopted by the City Council in December 2019.

Winner 2020 Inland Empire Section of APA Best Practices Award.

OBJECTIVE DESIGN STANDARDS
RIVERSIDE COUNTY, CA ( 2022 - ONGOING)
Michael Baker is currently developing the County of Riverside objective design standards to comply with California SB 35, which requires ministerial approval for affordable multifamily housing projects. Based on the County direction, Michael Baker is utilizing the Western Riverside Council of Governments Objective Design Standard Toolkitas a starting point for the County' s objective design standards and would tailor them to meet County Land Use Ordinance Ordinance No. 348) requirements. The design standards will apply to any multifamily development in the R- 7 or MU zones. The design standards will include site planning, parking, landscape, lighting, building design, and architectural style standards. We are also reviewing any subjective language in the toolkit and providing objectivity based on best practices and/ or design standards inthe zoning code. We are using the original graphics from the toolkit and revising them to comply with the County ordinance as well as creating new graphics, Red. fired, clay the roofs
Low pitched roof
Asymmetrical fa; ade/
elevations
Multiple roof planes
Balconies or small
porches
Tall, double - hung
windows
Niches
Recessed entrances

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Overhanging eaves
i
White or ton stucco wall
with smooth or lightly
textured finish
Wrough! Iron migng _
Dark metal or wrought
Iron light fixture with -
curving brackets
Arcades supported
by61; columns
Arched entries and
windows
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OBJECTIVE DESIGN STANDARDS
CITY OF MONTEREY, CA ( 2020- 2021)
Michael Baker developed objective design standards to comply With California SB 35, which requires ministerial approval for affordable multifamily housing projects. Based on City direction, Michael Baker amended and refined development standards and design guidelines in existing specific plans to facilitate the implementation of State law, clarify and illustrate objective standards for staff and applicants, and in turn facilitate the development of housing. Michael Baker staff assisted with the amendment of three existing specific plans— the Lighthouse Specific Plan, the North Fremont Specific Plan, and the Downtown Specific Plan— by preparing objective development standards for each specific plan area that will facilitate the development of housing on infill development sites in the City, and tailored them to comply with the City' s municipal code requirements. The design standards include site planning, parking, landscape, lighting, building design, architectural stylestandards, signage, and planting palette.

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CITY OF COACHELLA, CA ( 2018- 2020)
Michael Baker worked with the City to develop and implement its Pueblo Viejo downtown vision plan, which was also prepared by Michael Baker. The project included identifying architectural styles appropriate to the Pueblo Viejo District, finalizing subareas, and crafting design guidelines for subareas, including signage guidelines. Each subarea has distinct characteristics derived from historical influences, public engagement, and the present development environment. These distinctions are captured via guidelines and the creation of two new zoning districts for the area. Michael Baker also analyzed existing parking conditions related to current supply and demand as well as future demand based on the General Plan update and known conditions. Winner of the 2020 APA Inland Empire Section award for Urban Design.

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F
baa
r'
Desirable articulation Undesirable articulation
of building facade of building facade
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SAN DIED© GOUNTY, CA ( 2020- 2023)
Michael Baker provided specific plan and environmental review services to San Diego County to prepare the Campo Road Corridor Revitalization Specific Plan, which was recently adopted. This community- based plan will improve the urban form, quality of life, and public safety along the Campo Road Commercial Corridor. The purpose of the Specific Plan is to establish the long- term vision, goals, and strategies and provide an implementable development and mobility plan. The Specific Plan includes new objective development standards and design guidelines that reflect community goals and design preferences and allow and encourage a mix of land uses and businesses that attract a variety of visitors and users. It includes a step- bystep implementation plan with specific actions, priorities, responsible parties, and potential funding sources to achieve the vision. The implementation plan also focuses on simplifying and expediting the approval process. mow•._ *.
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QUALITY DEVELOPMENT DESIGN GUIDELINES AND ADAPTIVE REUSE CITY OF MESA, AZ •
Michael Baker developed design guidelines and an adaptive reuse program for Mesa, Arizona. These foundational documents work to provide citywide guidance regarding design concepts and policies, community character, and placemaking objectives, as well as economic development strategies that will aid in creating a high- quality, recognizable built environment for the client.

As the 36th largest city in the nation, Mesa is a modern communitythat covers approximately 132 square miles and is home to almost 500, 000 people. Over the course of Mesa' s growth, contemporary planning issues, such as the urbanization of once -suburban development patterns, the introduction of light rail, the expansion of high- capacity transportation corridors, and the advancement of regional employment centers, have all taken hold. In the future, Mesa's currentappeal is anticipated to only magnify given its opportunity and physical location within the metropolitan Phoenix area.

To assist the City in promoting quality development, Michael Baker created design guidelines and an adaptive reuse program that will serve as a tool for the development community, as well as residents, business owners, City Council, and staff, to utilize when considering the location, design, and context of new development and redevelopment within the City.

Key elements of the project include promoting quality site and building design practices; retaining the flexibility to promote economic development; establishing more predictable and consistent application review conditions; aligning guidelines with existing policy and standards; and addressing citywide and local neighborhood - based design contexts and issues.

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SAN BERNARDIN000UNTY, CA ( 2021 --ONGOING)
Michael Baker is helping, the San Bernardino County Transportation Authority SBCTA) withthe ADU program to help the communities in the San Bernardino County area. The project included developing a toolkitof policies and programs for use by various communities to include in their housing elements. Michael Bakeralso participated in planning commissioners' meetingsto provide updates on the projects. We reached out to 30+ stakeholders to create a toolkit of programs and understand the state of ADU construction as well as emerging ideas in the field. A countywide online survey will be floated to gather more input.

The Michael Baker team also developed plan sets for 13 ADUs varying from studio to two- bedroom configurations. Each plan set is accompanied by three different elevations based on 10 architectural styles in the County. Of the 13 sets, four sets are developed for the construction documentation stage. Additionally, Michad Baker developed objective design standards that will act as a template for direct adoption by the cities or can be customized by the cities based on their needs. The document includes the conditions to be met to have both an ADU and junior ADU.

These include zones that permit ADUs, access, setbacks, heights, massing, entries, architectural details, door/ window design and placement, and roof form. Other regulations include the use of ADUs/ junior ADUs, rules of measurement, parking, utilities, and landscaping.

Each usable room Offset windows to allow
should have an operable privacy for neighbors
window opening
ADU
Property Line i ? i
Range of view
from window
Do not place windows directly
opposite of neighbors windows
Min. 6 ft. building
separation Max. 16 ft.

GG
J -
ADU setback:
4 ft. from
property line
I
i
Primary +?, unit Property
setback Line

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A roof pitch
greater shall be
no greater than
9: 12.

ADU roof is consistent
with primary structure' s
roof materials, eaves,
pitch, and form
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MIXED-USE ZONING STANDARDS e th"Inkers
CITY OF EL CENTRO, CA ( 2017- 2019)
Citythinkers developed urban design standards for the mixed- use and medical office zoning of the City's downtown. Notable outcomes include a menu -based approach to fagade activation using frontage types, ground floor activation through design as opposed to use, and clear and simplegraphics.

ARTICULATION
Coordinating window locations and
sizes with tha massing of a building

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Breaking up into two or more
buildings reduces the perceived
SCALE of the btdiding

MASSING
Establishing a patLern of smaller forms ( A,
B, C) can refine the MASSING and reduce
the bulk of a building by helping to
identify individual dwelling units
F c
SCALE
Stepping bark upper levels
reduces the perceived
SCALE of the building
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MIXED- USE ZONING CODE Ckhinkrs
CITY OF SAN DIEGO, CA ( 2017- 2019)
Citythinkers developed a zoning code for six new mixed- use zones intended for transit -priority areas of the City. The code is designed to maximize development flexibility while maintaining key design features that promote pedestrian and bike orientation, placemaking, and neighborhood compatibility.

A key feature includes activation of the public realm through design, not use.

This is accomplished with a " menu" approach that provides applicants with a selection of frontage types they choose to apply to the project. fAW950FTOWN E
Depth A. nnln, Planters, garden walls, fences and
hedges aro permitted at the
sidewalk to a max. height of3 ft.

Length 15 h. tnin. Provide adequate drainage away
from sidewalk
Water features, shade structures,
Height Open to the shy
seating, and gardens are
encouraged In this aroa
Vehicular parking, trash collection
Encroachment into N/A
andLstorage are not permitted in
Required Setbacks this area
MIN vine.
30,
a i,... a; IctSta x;, r P,. e4:4°^.'' a'2,: .
22 m1tr, 61tmax.

Bay windows aro permitted on the
ground floor
Length Isft. max.

Provide landscape in front and
around bay windows on the
LDepth
ground floor
Design to deflect rainwater from
Height tOftm/ ncfear sidewalk
tray windows should have a min.

Encroachment 2596 glazing Into !/ t pennitted
Required Setbacks abovefrrst0oor
dnrd5 t Sl W AN ardie'. .

Depth
SR. min., 10ft.

Length
max.
bWld/
to
ngfronrage
500 ofsidewalkDes
L
Balcony may becovered but
should be a min, 50% open to the
air en three sides
Lower aft. min. of balcony should
Height IOh. minclear
Encroachmentinto 42permitted
be screened from view
Required Setbacks above Brstdaor
ars Sup • t``.,.:
dry.;'.. s.R','. Cf.-? rsa if. est arils
rpt ,"
z
ei iin
Sadst.

COUNTY OF SAN DIEGO HOUSING ZONING AMENDMENTS
SAN DIEGO COUNTY, CA ( 2022 - ONGOING)
Michael Baker prepared a comprehensive set of zoning ordinance amendments and the associated CEQA documentation to implementthe newly adopted Sixth Cycle Housing Element Update ( 2021): The amendments focused on State - mandated revisions. The project included the review and summary of over 120 State housing laws including a matrix of relevant housing law requirements and proposed amendments. Michael Baker also provided community engagement, staff report and presentation, and CEQA documentation services. Adoption is expected spring 2023.
1 iu '
o

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B- 7. CLIENT REFERENCES
Michael Baker has a proven track record of successfully completing projects on time and within budget. Excellent organization, tools, and methods to monitor budgets, an emphasis on communication both internally and externally, and a structured project management approach are a few examples of how Michael Baker maintains client satisfaction. To hear what our clients have to say about us, we invite you to contact our references below.

Josh Lee 1170 W. 3rd Street, 2nd Floor SBCTAADU Program and Chief of Planning San Bernardino, CA 92410- 1715 Objective Design Standards San Bernardino County jlee@,gosbcta. com ( 2021—Ongoing) Transportation Authority ( 909) 884- 8276 MichaelBakerinternational California
Jeann le Naughton, AICP 4045 Palos Verdes Drive North, ADU Program and Objective Design $ 30, 000 Community Development Director Rolling Hills Estates, CA 90274 Standards City of Rolling Hills Estates 4eannien ci. rollin - hills- 2020- 2022) California estates. ca. us Michael Baker International
310) 377- 1577 ext. 115
Mike Madrid, AICP 5510 Overland Avenue, Ste. 310 Campo Road Corridor $ 388, 326 Land Use/ Environmental Planner— San Diego, CA 92123 Revitalization Specific Plan - Long -Range Planning michael. madrid@sdcounty. ca. gov Development Standards and County of San Diego 619) 964- 6918 Design Guidelines
Planning & Development Services 2019- 2023)
California Michael Baker International
Gabriel Perez 53990 Enterprise Way Pueblo Viejo Implementation Plan - $ 170, 000 Development Services Director Coachella, CA 92236 Design Guidelines, DraftZoning City of Coachella gperez@coachella. org Ordinance, and Parking Study California ( 760) 398- 3502 ( 2018- 2020)
Michael Baker International
Renee Mezo 202 C St. Mixed Use Zone Amendments $ 45, 000 Senior Planner San Diego, CA 92101 ( 2017- 2019)
City of San Diego rmezo@sandiego. gov Citythinkers
California ( 619) 236- 6033
Cheryl Kitzerow
Community Development Director
City of Menifee
California
29844 Haun Road
Menifee, CA92586
ckitzerow ancityofinenifee. us
951) 723- 3706
Menifee Comprehensive
DevelopmentCode ( Zoning,
Grading, Subdivision Ordinances)
2018- 201,9)
Michael Baker International
340, 000
Camila Easland Planning & Development Services, Housing Element Implementation $ 105, 000 Project Manager 5510 Overland Ave., Suite 310 Zoning Amendments Planning & Development Services San Diego, CA, 92123 ( 2022—Current) County of San Diego cam ila. easlandlasdcounty. ca. gov Michael Baker International California ( 619) 323- 7362
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Our proposed work plan to complete the preparation of the new multifamily zone, objective development standards and architectural design guidelines is detailed below. The scope includes all of the tasks requested in the scope of work contained in the Request for Proposals ( RFP). A few optional tasks are recommended for consideration, and are clearly noted in this scope, the cost proposal and project schedule.

Our Cost Proposal is based on the tasks as described and the specific assumptions and limitations noted; however, we are flexible and happy to work with the Town to refine and customize the scope of work to meet your needs and desires.

Additional services and support for the tasks not included in our scope can be provided upon request, at an additional cost.

TASK 1. 1: PROJECT KICKOFF MEETING
The Michael Baker team will conduct a virtual kickoff meeting with the Town project management team. This will include discussion of various options for:

Overall approach and content of zoning amendments and design guidelines Community engagement, the number of workshops and hearings Coordination with the required CEQA technical studies and EIR preparation The discussion will focus on the required research and analysis, identification of relevant and attractive examples of multifamily housing, and initial components of the objective development standards and design guidelines.

We will also review the overall project goals and refine the proposed scope of work, anticipated project schedule, and approach and deliverables. The project team will work with the City to refine the initial project schedule with a listof critical path tasks required to proceed toward adoption by the January 31, 2024, statutory deadline.

Michael Bakerwill prepare the agenda, facilitate the meeting, and prepare meeting notes including action items, project schedule milestones, and anticipated dates for public meetings. We proposed to usethe same wel I - proven com m unications protocol from the Housing and Safety Element updates.

Deliverables
Kickoff meeting agenda and summary
Refined project schedule
Initial objective development standards and design guidelines contents TASK 1. 2: PROJECT COORDINATION
Michael Baker will conduct virtual coordination meetings with the Town staff on a biweekly ( every other week) basis. Key items of discussion will ensure that objectives and milestones are tracked with the project schedule. Michael Baker will prepare meeting agendas, summaries, and action items for each coordination meeting. In addition, Michael Baker staff will communicatewith Town staff through regular email and phone calls as needed over the course of the project.

Deliverables
Bi -weekly virtual coordination meetings ( up to 24)
Meeting agendas and summaries
TASK 2. 0: ANALYSIS OF TOWN PLANNING AND LAND USE POLICY DOCUMENTS TASK 2. 1: FRAMEWORK OF ZONE AND GUIDELINE CONTENTS
Michael Baker is already familiar with the Town' s General Plan, the Sixth Cycle Housing Element Update, the Zoning Ordinance and all relevant Town Policies as part of our work on the Housing Element update. After a focused review and summary forthe purpose of the new multifamily zoning and design guidelines, we will develop listof possible development I N T E R N A T 1 0 N A L ® I
ITEM 7A ATTACHMENT 3

standards and design guidelines. We will work with the Town to determine the guiding principles and approach for the new regulations. We will identify the essential and optional standards and guidelines as a framework to guide preparation of the draft zone and guidelines.

Deliverables
Review of existing Town land use policy, regulations and procedures Essential multifamily zone objective development standards Complementary objective design guidelines
Optional development standards and design guidelines
Framework contents of the new objective multifamily zone development standards and design guidelines TASK 2.2: COMPARISON WITH OTHER JURISDICTIONS ( OPTIONAL) This task is OPTIONAL.

We have found that many communities prefer to benchmark their standards to other communities to provide context, understanding and confidence in the effect of the new standards. Toward this end, we will research up to five jurisdictions that have recently updated their objective design standards and prepare a comparison based on the topics covered as wel I as certain details. The information will be presented in a matrix format, and where applicable, the existing design standards from the City will be provided for comparison.

Deliverables
Comparison of topics covered in objective design standards of up to five (5) other jurisdictions TASK 3. 0: COMMUNITY ENGAGEMENT
TASK 3. 1: COMMUNITY AND STAKEHOLDER OUTREACH AND ENGAGEMENT STRATEGY Community and stakeholder engagement and support will play a critical role in the ability to meet the January 31, 2024, statutory deadline to complete the rezonings necessary to implementthe Housing Element update and RHNA obligations.

Michael Baker will work closely with Town staff to refine the engagement approach and schedule to streamlinethe zoning and design guideline development and adoption. Effective and concise communication of the necessary elements of the new multifamily zone and design guidelines will be key to developing standards that meet the requirements, providing reasonable assurance to the community that new development will complement and contribute positively to the character of the Los Altos Hills.

Deliverables
Facilitated meeting with Town staff and meeting notes regarding any adjustments to community outreach and engagement strategy
TASK 3.2: VISUAL PREFERENCE SURVEY
Michael Bakerwill prepare avisual preference surveyto receive broad public input early in the process, including images and preference studies ( applies to both the Housing Element rezoning program, the objective development standards and architectural design guidelines). The survey will include photos, plans, elevations, and sketches organized around the key goals and contents of the zoning development standards and design guidelines. The survey will ask respondents to rank or prioritize images based on favorability. The results and images will be used to guide the development of the new objective standards and guidelines.

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TASK 3.3: COMMUNITY OR FOCUSED STAKEHOLDERWORKSHOP( S)
Michael Baker will facilitate up to two community and
stakeholder workshops to inform, educate, and solicit public input on the new multifamily zone and the objective
development standards and design guidelines. A minimum
of two Michael Baker staff members will attend these
meetings. The workshops mayoccur during the conceptual
development of the draft standards and/ or after the
standards have been drafted to obtain specific feedback.

The workshop is proposed to be virtual. This will provide the option to record and be available to enable greater
understanding and input. It may also be a method to
combine content and consolidate into a single workshop to save time.

Virtual workshop or focus group session using Zoom
We are anticipatingthe firstworkshopto be educational and to inform participants on the " What, Why, and How" of the project. This will include but not be limited to the following:

Projectgoals, statutory requirements and limitations
What are objective development standards and design guidelines? Why do we need objective development standards and design guidelines? How will these objective development standards and design guidelines be used? What areas/ land uses are covered by the new multifamily zone and objective development standards and design guidelines?
What is the relationship between zoning codes and objectivedesign guidelines? The second workshop is proposed to report the results of the online visual preference survey, present the administrative or public review draft of the objective development standards and design guidelines, and obtain input to evaluate and make appropriate changes to the draft.

Deliverables
Online visual preference survey
Facilitation of up to two virtual community workshops
TASK 3.4: STAKEHOLDER INTERVIEWS ( OPTIONAL)
This task is OPTIONAL depending on the approach and results of the Community & Stakeholder Workshop( s) task.

If desired, Michael Baker will work with the Town to identify stakeholders, including representatives from the development community, to discuss best practices, preliminary or draft zoning and design guidelines. The goal will be to promote understanding among affected property owners, the development community, and other impacted or interested parties, and identify issues and potential solutions to ensure understanding, support and regulations that are effective and easy to implement.

Deliverables
Facilitation of up to two ( 2) small focus group meetings or interviews with up to eight ( 8) individuals Introductory presentation and meeting materials
Meeting moderation
Meeting summary
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TASK 3.5: MEETING WITH TOWN DEPARTMENTS ( OPTIONAL.)
This task is OPTIONAL.

If desired, the Michael Bakerteam will attend up to two virtual meetings with agroup of representatives of Town departments involved in the review and entitlement of development projects, such as the Building Division, Public Works, and Fire Department. During the meeting, we will present the fi ndings from prior tasks. We will then discuss the changes they would Iiketo see as well as ideas on filling gaps that would both help them with the safety, circulation, design, and aesthetics of the structures and increasethe efficiency of their review processes. Wewill incorporate these suggestions when developing the draft standards and guidelines under Task 4.

It is assumed that the Town will arrange the meeting with the representatives of Town departments.

Deliverables
Attendance and participation in up to two ( 2) meetings Facilitation of one ( 1) focus group meeting
Introductory presentation and meeting materials
Meeting moderation
Meeting summary
TASK 4.0: DRAFT MULTIFAMILY ZONE, OBJECTIVE DEVELOPMENT STANDARD &

DESIGN GUIDELINES
TASK 4. 1: ADMINISTRATIVE DRAFT ZONE AND DESIGN GUIDELINES This task includes creation of a new multifamily overlay/ residential infill development zone for the three institutional and single- family lot sites identified in the Housing Element update. ( It is possible that the Twin Oaks site may be rezoned from single family to the new multifamily zone instead of an overlay.)
The new zone will include evaluation and preparation of typical and appropriate objective development standards ( height, setbacks, parking requirements, building and lot coverage, etc.). The development standards of the new zone will be developed in coordination with and to be complemented by the architectural design guidelines ( massing, articulation, orientation, screening, landscaping, common facilities and amenities, etc.).

The zone will be designed to permitand facilitatethe development of market - rate and affordable multifamily housing to meet the Town' s housing needs, including a portion of the Town' s current Sixth Cycle and possibly future RHNA.

The objective development standards and design guidelines will be supported with a variety of graphics to provide clarity, to facilitate understanding and ease of compliance and enforcement. The design guidelines will include photographs and graphic depictions to illustrate and explain design concepts and standards. Examples from the from the visual preference surveywill be used to the extent possibleto provide continuity and familiarity with the highly ranked or rated community engagement documents and the adopted development standards and design guidelines.

Deliverables
Administrative draft multifamily zone and objective development standards Administrative draft architectural design guidelines

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ARTICULATION
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ITEM 7A ATTACHMENT 3

TASK 4.2: PUBLIC REVIEW AND FINAL DRAFT
We will incorporate one round of consolidated comments from the Town to prepare a public review draft of the new zone and design guidelines. It is assumed that the public review drafts will be published on the Town website. This task assumes that the Town will provide the required notice of availability of the draft documents, and will collect the public comments, and distributing them to Michael Baker at the close of the public reviewperiod.

Michael Baker will compile public comments received and make appropriate changes as necessary based on the discussions with Town staff to prepare the final zone and design guidelines documents.

Deliverables
Public review draft multifamily zoneand objective development standards Public review draft architectural design guidelines
Final draft multifamily zone and objective development standards Final draft architectural design guidelines
TASK 4.3: OBJECTIVE DEVELOPMENT STANDARDS AND DESIGN GUIDELINE CHECKLIST ( OPTIONAL) This task is OPTIONAL. If desired, our team will prepare a streamlined development review checklistthat can be used to facilitate and expedite the review and approval process. The checklistwill be an appendix and complement to the zoning ordinance and design guidelines documents. The checklist summarizes the objective development standards of the new multifamily zone and the architectural design guidelines. It will include links and references to the zoning ordinance and design guidelines documents.

Deliverables
Draft and final development
standards and design
guidelines checklist

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14 ITEM 7A ATTACHMENT 3

TASK 5.0: PLANNING COMMISSION, AND CITYCOUNCIL HEARINGS TASK 5. 1: OBJECTIVE STANDARDS AND GUIDELINES ADOPTION
Michael Baker's team will attend up to four public meetings ( assuming two Planning Commission public hearings and two City Council). Itis proposed that attendance at the meetings will be held virtually. Michael Baker will prepare the presentations for these meetings. This scope assumes that the Town staff will prepare the necessary public hearing notices, staff reports, and resolutions. Michael Baker will review the documents and provide recommendations and support.

Deliverables
Meeting materials and virtual attendance at up to four ( 4) public meetings/ hearings
Review and support of staff reports and resolutions prepared by Town staff
Final adoption draft multifamily zone, objective development standards and architectural design guidelines documents ( Word document, PDF, two printed copies)
TASK 6. 1: FINAL OBJECTIVE DESIGN STANDARDS AND GUIDELINES

DOCUMENTS
The final objective design standards and guidelines documents will be provided to the Town after adoption. The scope assumes any requested changes at the time of adoption will be minor, non -substantive, or clarification - based edits. Substantive or time -intensive changes ( if requested by the Planning Commission or City Council) would be subject to additional scope and fee.

Deliverables
Final adopted multifamily zone, objective development standards and architectural design guidelines documents ( Word document, PDF)

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Expansion of existing structures, articulation,
and roof forms
Michael Baker is proposing to prepare the necessary CEQA documentation ( EIR) and associated technical studies to support the adoption of the proposed new zone and design guidelines. Our CEQAteam is already familiarwith the Town through our work on the Housing and Safety Elementupdates over the lasttwo years. The abilityto coordinate the zoning amendments and simultaneous CEQA technical studies and EIR preparation will lead to excellent communication, coordination, timeliness and efficiency. The proposal is submitted under separate cover. We anticipate that the zoning amendments will require an EIR.

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ITEM 7A ATTACHMENT 3

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Project ^ Planner and Zoning Specialist
Mr. Wery has over30 years ofpublic andprivatesector planning experience preparing general plans, zoning ordinances, and subdivision codes, project entitlement review and processing, policy planning, public participation, and environmental impact document review and preparation. He applies his experience to solve problems in a holistic, responsible, and pragmatic manner that best serves the community and environment. Principled andpragmatic, Mr. Werymaintains a perspective on long-tenn goals with a focus on implementation and achieving near-term' results.

RELEVANT EXPERIENCE
County of San Diego Objective Design Guideline Checklist & Expedited Approval Process. San Diego County, California Countyof San Diego, Project Manager, Technbal Approach Designer, Principal Author. This project won the 2014 Award of Merit for Best Planning Practices from the San Diego APA for creating a win- win situation by streamlining the site plan review and approval of projects that demonstrate compliance with the community' s design guidelines. Michael Baker conducted a comprehensive review and analysis of all nine of the County' s communities with design guidelines and then worked with each community to fine- tune the objective development standards and develop easy-to-use project review checklists, The community is ensured that projects are meeting their goals and objectives. Projects that comply with the checklists would receive a waiver of the Site Plan Permit process and only require a ministerial building permits.

Years of Experience
35 Education
B.A., 1987, Urban Studies, Columbia
University
Licenses/ Certifications
American Institute of Certified
Planners, 1993, 010438
LEED Accredited Professional, 2009,
10037662
Board Positions
Director, San Diego American
Planning Association ( 2010- 2013)
Programs Chair, San DiegoAmerican
Planning Association ( 2006- 10)
2010 State Conference Committee
2013 State Chapter Awards Jurist &
Facilitator
County of San Diego As -Needed Advance Planning Services, San Diego County, California. County of San Diego. Program Manager. Responsible for the management and preparation of projects from a multiyear on- call contract with the County of San Diego Planning and Development Services Department for advanced planning ( policyand ordinance development). Michael Bakerprovided longrange planning and associate support services on an as -needed basis to the Countyfor three years. Our services included preparation and review of draft policies and ordinances, zoning and community planning, urban design, community outreach, stakeholder engagement and facilitation, environmental review and compliance, and attendance at hearings and meetings. Mr. Werymanaged thefollowing projects over the last few years;
Sixth Cycle Housing Element Update
Housing Element Implementation —State Housing LawZoning Amendments Casa de Oro Campo Road Corridor Revitalization Specific Plan Valley Center South Village Form -Based Code
F allbrook Subarea Plan
Board of Supervisors - Let' s Talk Housing Workshop Countyof San Diego Housing Affordability Strategy Support Countyof San Diego Residential Density Yield Analyses
Countyof San Diego Active Transportation Plan
Countyof San Diego General Plan Amendment Comprehensive Property Specific Request Study Countyof San Diego Urban Agricultural Incentive Zone
Countyof San Diego Dark Sky Communities Light Ordinance Countyof San Diego Housing, Environmental Justice, and Safety Element Strategies Environmental Justice Element
Campo Road Corridor Revitalization Specific Plan, Casa De Oro, California. County of San Diego. Program Manager. The Campo Road Corridor Revitalization Specific Plan is a community- based plan to improve the urban form, quality of life, and public safety along the Campo Road Commercial Corridor by furthering smart growth principles and creating a vibrant and accessible community center in the heartof Valle de Oro in San Diego County. The purpose of the Specific Plan is to establish the long- term vision, goals, and strategies and provide an implementable development and mobility plan. The plan also provides flexible development standards that reflect communty goals and design preferences and allow and encourage a mix of land uses and businesses that attract a variety of visitors and users. It includes a step- by- step implementation plan with specific actions, priorities, responsible parties, and potential funding sources to achieve the vision.

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San Marcos Creek Specific Plan, San Marcos, California. Cityof San Marcos, Project Manager, Responsibilities included comprehensive updates and amendments to the 2007 Specific Plan, Revisions included an update of the vision, guiding principles, regulatory plan, form - based code, and implementation plan to address significant changes in regulatory, environmental, and economic conditions since ad option and reflect the realities of a much smaller commercial market due to the impact of e -retail, Michael Baker prepared retail market and land use analyses and performed environmental and infrastructure studies. Tasks included stakehdders, Task Force, Planning Commission, City Council and public workshop hearings, meetings and presentations, land use plans, economic analyses and development pro forma, community engagement, and CEQA documentation.

Comprehensive Development Code Update, Menifee, California. Cityof Menifee. Program Manager, Principal Author. Preparation of the first comprehensive Zoning Ordinance, Grading Ordinance, and Subdivision Regulations for the City since its incorporation in 2008. The City has been using the zoning and subdivision codes from the Countyof Riverside that applied prior to incorporation. The pu rpose of the new codes is to develop Menifee -specific processes and regulations that implement the City' s first General Plan ( 201q. The project involved an intensive code audit, staff summits, a detailed GIS -based zoning -General Plan consistency analysis, project schedule and community engagement plan, biweekly coordination meetings, stakeholder interviews, Planning Commission and City Council workshops and study, public hearings, publication of work products on the City website, publication of the draft zoning code on a proprietary code publishing website for a public -friendly interface, and development, review, revision and self -publication of the code, Unanimously adopted by the City Council in December 2019. Winnerof 2020 Inland Empire Section ofAPA Best PracticesAward.

Light Pollution CodeAmendment Strategyand Julian Dark Sky Communities Ordinance. San DiegoCounty, California. Countyof San Diego. Program Manager. Preparation of the Best Practices and Lighting Ordinance Amendment Strategy and Options Report and subsequent amendments to the Light Pollution Ordinance. The ordinance enables the recognition of certain County community planning areas as Dark Sky Communities by the International Dark -Sky Association. The project involved extensive research, internal and external stakeholder engagement, preparation of best practices relative to lighting codes, standards, and industry practices, and prepared project strategy documentation. The County Board of Supervisors unanimously adopted the ordinance in Novem ber 2020, Placentia General Plan Sustainability Element and Development Code Assistance, Placentia, California. Southern California Association of Governments. TaskLead. As partof a Sustainability Planning Grant, Michael Baker prepared a sustainability element and conducted community outreach in support of the Placentia General Plan update. Through this element, the City is integrating principles of sustainability— a balance between social equity, a strong economy, and a healthy environment. This provides additional opportunities to identify ways to improve the quality of life in Placentia and become a more resilient community. Michael Baker administered a communtiy survey and conducted community outreach workshops, Implementation programs, including actions, identification of key partners and potential funding sources, and a monitoring program, were also prepared.

On Call Planning Services, EI Monte, California. Cityof El Monte. Task Lead, Michael Baker is providing on- call planning services to the City. Michael Baker' s services include a review of project plans for consistency with City standards and guidelines for site planning, layout, architectural design, context, and other planning -related factors.

Sixth Cycle Housing Element Updates. Multiple Clients. Program Manager. Responsible forthemanagementand preparation of housing element updates, including community outreach, site inventory/ geographic information system ( GIS) support, CEQA documentation, and land use element and safety element amendments for the 2021- 2029 (Sixth Cycle). Some of thecommunities include City of Los Altos Hilts, County of San Diego, Cityof Gilroy, City of Pinole, City of Redlands, City of San Ju an Capistrano, and City of Escondido, City of Hesperia, City of Norwalk ( AFFH chapter), City of Lakewood.

Moss Street General Plan Amendment, Rezone, Entitlement. Cityof Chula Vista, Program Manager. Responsible for the management and coordination and entitlement services for a high- density residential development. The project involves a General Plan Amendment, Rezone, Site Development Plan, Tentative Map, CEQA documentation and community engagement to convert the property from light industrial to high- density residential. The project included comprehensive consistency analysis, justification report, preparation of amended general plan land use and zoning maps, a fiscal impact analysis, public facilities financing plan, and an industrial lands impact analysis, Unanimous approval July 2020.

On Call Planning Services, EI Monte, California. Cityof El Monte. Michael Baker is providing on- call planning services to the City. Michael Baker's services include review of project plans for consistency with City standards and guidelines for site planning, layout, architectural design, context, and other planning -related factors.

Colrich Twin Oaks Valley Road, San Marcos, California. City of San Marcos. Project Manager. Responsible for the management of professional planning services as extension of City staff for the review and entitlement and conditioning and approval of the Colrich Twin Oaks Valley Road development involving a General Plan Amendment, Specific Plan Amendment, Site Development Plan, Tentative Map, and Conditional Use Permit approvals for a change of Phase Two of an approved plan from retail and office commercial development to high- density residential use.

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ITEM 7A ATTACHMENT 3

0m,I$lil wan 7UMC
Urban Designer I Senior Planner
Ms. Barbhaya has 16 years of experience in urban planning, urban design, and active transportation. She has worked on a spectrum ofprojects, including general plan updates, specific plans, design guidelines, complete streets, bike master plans, trail and green way planning, an d p edestrian studies. Her urban planning background helps her take a holistic approach towards projects by integrating land use, transportation, and sustainable developmenttorespondto demographic, market, economic, physical, and organizational forces. Her architecture and urban design backgroun dfurther adds to this approach by focusing on the project' s aesthetic aspects via design guidelines.

She firmly believes that meaningful public engagement leads to ownership of the project by the communityand uses her graphic skills to communicate ideas to the audience during the project' s consensus -building phase. Many of her projects have won local andstateAPA andAmerican Society ofLandscape Architects awards. She has lived and worked in several countries and brings her international experience to the projects. Ms. Barbhaya is alsoan active member ofthe planning community and serves as a board member -Vice Director oflnformation for the APA, Orange CountyChapter.

RELEVANT EXPERIENCE
Years of Experience
16 Education
M. C. P., 2005, Land Use Planning,
University of Cincinnati
B.Arch., 1999, Architecture, Maharaja
Sayajirao University ofBaroda, India
Licenses/ Certifications
Certified Planner, Worldwide, 2008,
022061
LEED Accredited Professional, 2006
Professional Affiliations
American Planning Association ( APA)
Board Positions
Vice Director of Public Information,
APA Oranqe Countv, 2019 to Present
Objective Design Standards, Riverside County, California County of Riverside. Project Manager. Michael Baker is currently developing County of Riverside Objective Design Standards to comply with California SB 35, which requires ministerial approval for affordable multifamily housing projects. Based on County direction, Michael Bakeris utilizing the Western Riverside Council of Governments Objecm Design Standard Toolkit as a starting point for the County's Objective Design Standards and would tailor them to meet County Land Use Ordinance ( Ordinance No. 348) requirements. The design standards will include site planning, parking, landscape, lighting, building design, and architectural style standards.

Accessory Objective Design Standards and Construction Plans, Rolling Hills Estates, California. CityofRolling Hills Estates. Probct Manager and Lead Planner, Michael Baker developed the Cityof Rolling Hills Estates' ADU Program funded by SB 2 ( grant -funded). The program consists of providing marketing materials and information, such as flow charts that depict the process, submittal requirements, and permits from inception to completion of the project. It also included FAQs and graphics for the website. Additionally, objective design guidelines were developed for the attached, detached, and junior ADUs that focused on various aspects of developmentsuch as massing, placement, access, materials, rooflines, windows and door design, privacy and buffer areas, utilities, architecture, and articulation.

Preapproved construction level plan sets for threedesigns were also developed as a partof the ADU program. Each planwas accompanied with three elevations representing predominant architectural styles in the City.

Pueblo Viejo Design Guidelines, Coachella, California City of Coachella. Project Manager and Primary Author. Responsible for identifying architectural styles appropriate to the Pueblo Viejo District, finalizing subareas, and crafting design guidelines for subareas, including signage guidelines. Each subarea has distinct characteristics derived from historical influences and public engagement and the present development environment. These distinctions are capturedvia guidelines and the creation of two new zoning districts for the area.

Also responsible for analyzing existing parking conditions related to current supply and demand as well as future demand based on the General Plan update and known conditions. The project was a winner of the 2020 APA Inland Empire Section award for Urban Design.

Accessory Dwelling Units Program, San Bernardino County, California. SBCTA. Project Manager, Lead Planner. Michael Baker is helping SBCTA with the ADU program that will help the communities in the San Bernardino County area. The project included developing a toolkit of policies and programsfor use byvarious communitiesto include in their housing elements. Michael Baker also participated in planning commissioners' meetings to provide updates on the projects. We reached out to 30+ stakeholders to create a toolkit of programs and understand the state of ADU construction as well as emerging ideas in the field. A countywide online surveywill be floated to gather more input. The Michael Baker team also developed plan sets for 13 ADUs varying from studio to two- bedroom configurations. Each plan set is accompanied by three different elevation styles. A total of 10 architectural styles are used to produce elevations. Of the 13 sets, four sets are developed for the construction documentation stage. Additionally, Michael Baker also developed Objective Design Standards that will act as a template for direct adoption bythe cities or can be customized by the cities based on their needs,

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ITEM 7A ATTACHMENT 3

Campo Road Corridor Revitalization Specific Plan, Casa De Oro, California. San Diego County. Project Manager. The Campo Road Corridor Revitalization Specific Plan is a community- based plan to improve the urban form, quality of life, and public safety along the Campo Road Commercial Corridor by furthering smart growth principles and creating a vibrant and accessible community center in the heart of Valle de Oro in San Diego County. The purpose of the Specific Plan is to establish the long- term vision, goals, and strategies and provide an implementable developmentand mobility plan. The plan also provides flexible development standards that reflect community goals and design preferences and allow and encourage a mix of land uses and businesses that attract a variety of visitors and users. It includes a step- by- step implementation plan with specific actions, priorities, responsible parties, and potential fundin g sources to achieve the vision.

Lockheed Martin Plant 10 Specific Plan Development and Design Standards, Palmdale, California. Lockheed Martin Aeronautim Lead Planner and PrimaryAuthor. Lockheed Martin proposed developing an update to the 1992 Specific Plan for its Plant 10 propertyin the City of Palmdale. The 520 -acre site is predominantly surrounded by vacant land, a regional airport, and several offices. The 1992 Specific Plan has exceeded the buildout requirements of the original plan. The City has indicated that it can no longer support additional development requests without a new Specific Plan being adopted bythe City. The newSpecific Plan will include updated existing conditions, allowable land uses, and Development Standards and Design Guidelines based on the client' s current needs and future plans. It will ensure compliance with the City and state regulations and will include basic design and engineering for planned facilities and basic infrastructure planning.

Multifamily Residential Zoning Amendment, Palmdale, California. City of Palmdale. Contract Planner. Reviewed the current zoning ordinance related to multifamily residential development standards and compared it with six other jurisdictions that were either similar in size or facing similar growth patterns. Thecomparison was presented in the form of a matrix, Based on this comparison' s findings, changes were made to the zoning ordinance related to parking requirements and washer and dryer requirements. Also prepared staff reports and resolutions for Planning Commission and City Council to adopt the changes.

On -Call Architectural Review, El Monte, California City of EI Monte. Project Managerand Lead Planner. Responsible for reviewing the plans submitted by various applicants to the City for industrial as well as residential developments. The plans were evaluated based on the general plan documents, zoning ordinance, and design guidelines. Conflicts and shortcomings were brought to attention in the final report, and suggestions were made as necessary to mitigate shortcomings or revise plans. Graphic illustrations were also prepared to support the recommendations. Worked on several reviews for the City of EI Monte, including Lower Azusa Road industrial development, Olney Street industrial development, and Forest Grove Street residential development.

Public Engagement, Various Projects. Ms. Barbhaya specializes in public engagement. She uses her interpersonal, technical, and graphic skills to communicate ideas to develop a consensus - based vision and local ownership to foster community awareness, understanding, and support for project implementation. She is well -versed in using various in- person and online tools and strategies to engage various segments of the community. Below are some projects where she has led the public engagement effort; Rio Prado and Bonsall Parks, San Diego County, California Imperial Beach Boulevard Complete Streets Project, Imperial Beach, California Bike and Ped Gap Analysis, Palm Desert, California
I- 10/ Cherry Valley Interchange project, Calimesa, California.

Masterplan EIR, California State University, Long Beach, California

GRAPHIC SKILLS
Hand Sketches
Sketch Up
ArcMap Pro
Adobe Creative Suite; In Design, Illustrator, Photoshop

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ITEM 7A ATTACHMENT 3

Diego Velasco, AICP, LEED AP
Architectural Design Standards I Graphics
Mr. Velasco is the principal and founder of Citythinkers, an integrated and multidisciplinary planning and urban design firm based in San Diego, California. With 22 years of experience in both urban planning and architecture, he maintains a comprehensive and interdisciplinary approach that gives him versatile and diverse skills. His planning work ranges in scale andscope from master planned communities to general plans, community plans, zoning codes, streetscape design, design guidelines, and community outreach. His workin architecture focuses on urban, infill housing, and mixed- use. Mr. Velasco is involved in his community as an Incoming Section Director for the APA San Diego Chapter and a member of the Management Committee of Urban Land Institute ( ULI) San Diego/ T# uana. He has been a speaker at several national andlocalAPA and ULI events. He teaches undergraduate cityplanning, urban design, and architecture studio courses at the Universityof California, San Diego, and the University of San Diego.

RELEVANT EXPERIENCE
ck/thinkers URBAN D88ION + PLANNING
Years of Experience
20; 3+ years with Citythinkers
Education
M. U. P., 2006, Urban Design
Certificate, Universityof Washington
B.A., 1999, High Honors Architecture
Major, City Planning Minor, University
of California, Berkeley
Licenses/ Certifications
Certified Planner, Worldwide
LEED Accredited Professional
Complete Communities, San Diego, California. Cityof San Diego. Principal -in -Charge; Site Feasibiffly Testing, Standards, & Illustrations The project included housing incentive zoning, site testing, and feasibility. Citythinkers performed site testing and feasibility of the proposed housing density bonus program and associated development standards across representative sites in the City, Sixdevelopment prototypes and associated illustrations were created. Citythinkers assisted City staff in writing the ordinance and crafting development standards.

Mixed- UseZoning Code, San Diego, California. Cityof San Diego. Principal -in -Charge; Zoning Code Writing & Illustrations. Citythinkers developed a zoning code for six new mixed- use zones intended for transit -priority areas of the City. The code is designed to maxim development flexibility while maintaining key design features that promote pedestrian and bike orientation, placemaking, and neighborhood compatibility. A key feature includes activation of the public realm through design, not use. This is accomplished with a " menu" approach that provides applicants with a selection of frontage types they choose to apply to the project, Mixed Use Zoning Standards, El Centro, California. SanDiego County, Principal -in -Charge; Zoning Regulations. Citythinkers developed urban design standards for the mixed- use and medical office zoning of the City' s downtown. Notable outcomes include a menu - based approach to facade activation using frontage types, ground floor activation, not use, and clear and simple graphics.

Clairemont Community Plan, San Diego, California. City of San Diego. Principal -in -Charge; Urban Design and Design Regulations Citythinkers produced urban design place types intended to demonstrate how transit -oriented development can be integrated conceptually within older lower -density multifamily corridors and commercial centers and nodes. Illustrated how design and architecture help shape spaces and places for walkability and compatibility within an existing suburban community. Crafted design standards for building design and context.

GRAPHIC SKILLS
Hand Sketches
Sketch Up- 3D Design
ArcMap Pro
Adobe Creative Suite: InDesign, Illustrator, Photoshop
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ITEM 7A ATTACHMENT 3

Mr. Graham has over seven years of experience in the land use planning and development field, in both the public andprivatesectorsides ofplanning. He is skilled in customerservice, technical/staffreport writing, planreview, presentations topublic hearing boards, preparing long-range planning documents, ArcG14 contract staffing, entitlements; and permitting. Mr. Graham is also an active member of the planning communityandis serving as a board member- Vice Director ofAdministradon forthe American Planning Association, Los Angeles Chapter. He is currently providing con tractplanning services to Palos Verdes Estates and San Juan Capistrano.

RELEVANT EXPERIENCE
Objective Design Standards, Monterey, California. City of Monterey. Project Manager, Lead Planner. Michael Bakerdeveloped Objective Design Standards to complywith Califomb SB 35, which requires ministerial approval for affordable multifamily housing projects. Based on City direction, Michael Baker converted goals and policies within three existing specific plans ( Downtown Specific Plan, North Fremont Specific Plan, and Lighthouse Specific Plan) to Objective Design Standards and tailored them to comply with the City's municipal code requirements, The design standards include site planning, parking, landscape, lighting, building design, and architectural style standards.

Years of Experience
7 Education
B. S., 2016, Community and Regional
Development, University of California,
Davis
Licenses/ Certifications
LEED Green Associate, US Green
Building Council, 2014
Board Positions
Vice Director of Administration,
American Planning Association ( APA),
Los Angeles, 2020
Objective Design Standards, Riverside County, California. Countyof Riverside, Project Planner. Michael Baker is currently developing County of Riverside Objective Design Standards to comply with California SB 35, which requires ministerial approval for affordable multifamily housing projects. Based on County direction, Michael Bakeris utilizing the Western Riverside Council of Governme nts Objective Design Standard Toolkit as a starting point for the County' s Objective Design Standards and would tailor them to meet County Land Use Ordinance ( Ordinance No. 348) requirements. The design standardswill include site planning, parking, landscape, lighting, bu ilding design, and architectural style standards,
Accessory Dwelling Units Program, San Bernardino County, California. SBCTA. Project Planner. Michael Baker is helping SBCTA with the ADU programthatwill help the communities in the San Bemardino County area. The project included developing a todkit of policies and programs for use by various communities to include in their housing elements. Michael Baker also participated in planning commissioners' meetings to provide updates on the projects. We reached out to 30+ stakeholders to create a toolkit of programs and understand the state of ADU construction as well as emerging ideas in the field. A countywide online surveywill be floated to gather more input. The Michael Baker team also developed plan sets for 13 ADUs varying from studio to two- bedroom configurations. Each plan set is accompanied bythree different elevation styles. A total of 10 architectural styles are used to produce elevations. Of the 13 sets, four sets are developed to the construction documentation stage. Additionally, Michael Baker is also developing Objective Design Standards that can be customized by the cities based on their needs.

Oak View Estates Specific Plan, Bradbury, California. Cityof Bradbury. Project Planner. Michael Baker developed the Oak View Estates Specific Plan, consisting of policies and design standards, for 197. 7 acres of an undeveloped hillside site in Bradbury. Development under the specific plan would result in nine new residential estates, a water storage tank, a loop access road, three bridges, and no -build open space areas. The design standards include site planning, landscape, lighting, building design, and architectural style standards.

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ITEM 7A ATTACHMENT 3

Alexander A. Hanlock- Chapman
Planning Support I Graphics
Mr. Chapman is a planning professional andassistantprojectmanager with experience working in the complex California regulatory environment. He is experienced in the planning of environmental services, long- range planning, and affordable housing sectors. His diverse background includes the developmentand implementation of comprehensivezoning code updates, design guidelines, city ordinances, andhousing elements. Mr. Chapman also has training in US Department of Housing and Urban Development ( HUD) and California Department of Housing and Community Development ( HCD) program administration and environmental regulations. He is passionate about the environment and building healthy, equitable, sustainable communities.

RELEVANT EXPERIENCE
Accessory Dwelling Unit (ADU) Guidebook, Rolling Hills Estates, California. City of Rolling Hills Estates. Planner. Ensured compliance with recent legislation regulating the developmentof accessory dwelling unitsin California. Prepared Objective Design Standards for the entire City, including graphics that illustrate standards for improved user legibility.

Years of Experience
5 Education
B. S., 2017, City and Regional
Planning, California Polytechnic State
University
Licenses/ Certifications
Certified Climate Protection
Professional ( Fellowship)
Professional Affiliations
American Planning Association ( APA)
Association of Environmental
Professionals ( AEP)
Accessory Dwelling Unit (ADU) Guidebook, San Bernardino County, California SBCTA. Planner. Ensured compliance with recent legislation regulating the development of accessory dwelling units in California. Prepared Objective Design Standards for all 25 partner cities to use and expand upon for their specific needs. Objective standards were paired with graphics that illustrate standards to impro\ e user legibility.

Objective Design Standards, Los Altos, California City of Los Altos, Planner. Ensured regulatory compliance with recent legislation while allowing for the facilitation and production of attractive and diverse housing. Evaluated the existing urban fabric and patterns of development in key corridors and lot tested on sample sites to determine best design standards. Replaced existing subjective design standards with objective language to lead to predictable, high- quality housing that fits the City' s context.

Land Use and DevelopmentCode Update, Vacaville, California. Cityof Vacaville. Planner. Conducted acomprehensive Development Code analysis, update, and modernization of land uses to be more flexible, user- friendly, and effective at implementing the City' s General Plan. A code audit identified issues of redundancy, inconsistency, noncompliance, obsolete uses, and new uses. The code was updated, irregularities were removed, and the City' s newgeneral plan vision was implemented. The final product included a modernized organization, form, and style.

Residential Design Guidelines, Redwood City, California. City of Redwood City. Planner. Prepared new design guidelines to ensure that residential single- family additions, remodels, and new homes fit within their neighborhood context. The guidelines establish a robust set of design principles and best practices for an architect, developer, and resident to use in the development of a project.

GRAPHIC SKILLS
Sketch Up- 3D Design
ArcMap Pro
Adobe Creative Suite: InDesign, Illustrator, Photoshop
IN TERNATI0NAL
ITEM 7A ATTACHMENT 3

INTERNATIONAL
January 13, 2023
Ms. Sofia Mangalam, Planning and Building Director
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
RE: RESPONSE TO REQUEST FOR PROPOSALS REGARDING

PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT ( EIR)

FOR REZONING RELATED TO HOUSING ELEMENT
Dear Sofia:

Michael Baker International Inc. ( Michael Baker) is pleased to submit this proposal for environmental consulting services for the Town of Los Altos Hills' zone changes corresponding to the Town' s Sixth Cycle General Plan Housing Element Update.

Highlights of our qualifications include:

LOCAL KNOWLEDGE WITH PROVEN APPROACH AND METHODOLOGY. Having recently assisted the Town of Los Altos Hills in preparing its General Plan Sixth Cycle Housing Element Update, Michael Baker offers demonstrated and unmatched familiarity with working protocols and preferences and expected quality, thereby avoiding the learning curve and intricacies often involved in working with unfamiliar consultants, and streamlining preparation of the ultimate product( s). Further, our indepth experience in this niche of planning allows our California Environmental Quality Act ( CEQA) specialists to offer a clear and demonstrated approach, along with accurate and adaptive solutions, combined with a powerful familiarity with the challenges faced in analyzing the unique environmental issues of implementing housing elements.

UNMATCHED HOUSING ELEMENT AND SUPPORTING CEQA EXPERTISE, Michael Baker has prepared similar housing element and generalplan updates for numerous communities in southern and central California, along with supporting CEQA documentation. Michael Baker' s expert CEQA team therefore offers the Town of Los Altos Hills decades of lessons learned and proven analytical means, combined with a comprehensive understanding of State Housing Law and Regional Housing Needs Allocation requirements.

We Make a Difference
A HIGHLY RESPONSIVE AND EXPERIENCED IN- HOUSE TECHNICAL TEAM. As a full- service firm with an experienced inhouse technical team, Michael Baker does not propose the use of outside subconsultants in preparing the technical studies required to support the EIR analysis. Rather, Michael Baker' s technical specialists will prepare the required technical analyses, thereby allowing for enhanced efficiencies in communication and data sharing and ensuring a streamlined response to the task at hand.

We appreciate your consideration of Michael Baker' s proposal. Should you have any questions or wish to further discuss any details, please do not hesitate to contact me at (858) 527- 7829 or bstark@mbakerintl, com.

Sincerely,
MICHAEL BAKER INTERNATIONAL, INC.

Bob Stark, AICP
Principal -in -Charge
MBAKERINTL. COM
Steve Wragg
Vice President ( authorized to bind)
9755 Clairemont Mesa Boulevard I San Diego, CA 92124
Office: 858.614.50001 Fax: 858.614.5001
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