Los Altos Hills City Council
April 17, 2025

1 City Council Regular Meeting Agenda
April 17, 2025

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Revision No. 2, Distributed Wednesday, April 16, 2025

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF THE

LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, APRIL 17, 2025, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda

REVISED
Thursday, April 17, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
April 17, 2025
CALL TO ORDER (6:00 P.M)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Accommodation Recognizing the Los Altos Hills 2024 STEM Winners - Marcus Blennemann, Vivienne Hollenbeck, Tohar Markovich, and Liv Weiner (Mayor Tankha)
B. Appointment to the Los Altos Hills Youth Committee - Ayaan Dhruv (Staff: A.

Miller)
C. Appointment to the Los Altos Hills Youth Committee - Jeremy Yu (Staff: A. Miller) D. Proclamation Recognizing Asian American and Pacific Islander (AAPI) Heritage Month (Council Member Mok)
E. Proclamation Recognizing Mental Health Month (Council Member Mok) F. Proclamation Recognizing International Dark Sky Week (Mayor Tankha) G. Proclamation Recognizing Bike Month (Staff: E. Mahic) H. Appointment to the Los Altos Hills Finance and Investment Committee - Dominique Grau (Staff: A. Miller)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

3 City Council Regular Meeting Agenda
April 17, 2025

4. NEW BUSINESS
A. Discussion and Consideration of Adopting Amendments to the California Fire Marshall's Fire Hazard Severity Zone Base Maps in Los Altos Hills (Staff: J.

Bradford)
B. Consideration to Establish an Ad Hoc Committee Tasked with Discussing Options for the Expiring Law Enforcement Agreement with the Santa Clara County Office of the Sheriff (Staff: C. Einfalt)
C. Receive the Town-wide Compensation Study and Accept Findings for the FY 2025- 26 Proposed Salary Schedule (Staff: T. Leung)
D. Receive a FY 2025-26 Budget Update (Staff: T. Leung)

5. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

6. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes of March 20, 2025 (Staff: A.

Miller)
B. Vacating Appointment for the Parks, Recreation, and Community Events Committee - Kejun (Ben) Xu (Staff: A. Miller)
C. Resolution accepting the Los Altos Hills Three-Year Information Technology Strategic Plan FY26-28 (Staff: C. Einfalt)
D. Resolution Approving the Corporation Yard Locker Room Phase 1 Final Plans and Specifications, and Directing Staff to Advertise the Project for Formal Bid (Staff:

W. Kim)
E. Resolution Authorizing the City Manager to Purchase Two Small Electric Vehicles Not to Exceed $80,000, Funded by the Vehicle and Equipment Replacement Reserve in FY204/25 (Staff: M. Schloetter)

4 City Council Regular Meeting Agenda
April 17, 2025
F. Review the 2024 General Plan Annual Progress Report (Staff: J. Bradford) G. Review the 2024 Housing Element Annual Progress Report (Staff: J. Bradford) H. Resolution Granting a Request for Extension of Site Development Permit for a New Residence, Pool, and ADU at 12355 Hilltop Drive, Los Altos Hills (EX25-0003) (Staff: J. Bradford)
I. Resolution Authorizing the Extension of the Existing DKG Contract Term until June 30, 2026, and Expansion of the Contract to Include an additional $140,000 (Staff: J.

Bradford)
J. Approval of the City Council Special Meeting Minutes of March 4, 2025 (Staff: A.

Miller)

7. ONGOING BUSINESS
A. Resolution Authorizing the Extension of the Existing Michael Baker International Inc. Contract term until June 30, 2026 and Expansion of the Contract to include an additional $256,000 Appropriated from General Fund Unassigned Fund Balance to the Housing Element Capital Improvement Project (Staff: J. Bradford)

8. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Resolution Adopting the 2024 Pathway Fee Nexus Study and the Pathway In-Lieu Fee to Replace the Current Pathway Development Impact Fee Starting FY2025/26; and Waiver of Reading and Introduction of an Ordinance Amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code for the Pathway In-Lieu Fee (Staff: W.

Kim)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Update on LAHCFD (Mayor Tankha and Council Member Tyson) B. Discussion Regarding plans for the Town's 70th birthday (Council Member Swan)

5 City Council Regular Meeting Agenda
April 17, 2025
C. Update Regarding Status of Discussion with Property Owners Related to the Twin Oaks Parcels (APN Nos. 182-02-017, 182-02-018, 182-02-019, 182-02-020, 182-02- 021, and 182-02-022) and separate discussion with Property Owner of the adjacent Parcel APN No. 192-02-016 (currently subject to a Williamson Act contract) and consideration of potential separate terms sheets related to the parcels and potential separate development agreements for the parcels (Vice Mayor Bhateja and Council Member Mok)
This Item 9C is being removed from the agenda for consideration at this meeting.

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning Director
D. Finance Director
E. Public Works Director
F. City Manager

11. COUNCIL INITIATED ITEMS
A. Support for SB 457 – Builder’s Remedy Reform and Housing Element Compliance Fairness (Council Member Swan)
B. Bike Access and Pathways Safety (Vice Mayor Bhateja)

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

This meeting will be adjourned in memory of Neal Rayborn.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

6 City Council Regular Meeting Agenda
April 17, 2025

Certificate of Recognition
Marcus C. Blennemann
T h i s c e r t i f i c a t e o f r e c o g n i t i o n i s a w a r d e d f o r y o u r d i s t i n c t i o n a s t h e S T E M W i n n e r o f t h e S a n t a C l a r a C o u n t y 202 4 S y n o p s y s C h a m p i o n s h i p S c i e n c e F a i r .

A p r i l 17 , 2025
Peter Pirnejad

CITY MANAGER

P R E S E N T E D T O
Kavita Tankha
MAYOR
Town of Los Altos Hills

Certificate of Recognition
Vivienne Hermann Hollenbeck
T h i s c e r t i f i c a t e o f r e c o g n i t i o n i s a w a r d e d f o r y o u r d i s t i n c t i o n a s t h e S T E M W i n n e r o f t h e S a n t a C l a r a C o u n t y 202 4 S y n o p s y s C h a m p i o n s h i p S c i e n c e F a i r .

A p r i l 17 , 2025
Peter Pirnejad

CITY MANAGER

P R E S E N T E D T O
Kavita Tankha
MAYOR
Town of Los Altos Hills

Certificate of Recognition
Tohar Markovich
T h i s c e r t i f i c a t e o f r e c o g n i t i o n i s a w a r d e d f o r y o u r d i s t i n c t i o n a s t h e S T E M W i n n e r o f t h e S a n t a C l a r a C o u n t y 202 4 S y n o p s y s C h a m p i o n s h i p S c i e n c e F a i r .

A p r i l 17 , 2025
Peter Pirnejad

CITY MANAGER

P R E S E N T E D T O
Kavita Tankha
MAYOR
Town of Los Altos Hills

Certificate of Recognition
Liv Weiner
T h i s c e r t i f i c a t e o f r e c o g n i t i o n i s a w a r d e d f o r y o u r d i s t i n c t i o n a s t h e S T E M W i n n e r o f t h e S a n t a C l a r a C o u n t y 202 4 S y n o p s y s C h a m p i o n s h i p S c i e n c e F a i r .

A p r i l 17 , 2025
Peter Pirnejad

CITY MANAGER

P R E S E N T E D T O
Kavita Tankha
MAYOR
Town of Los Altos Hills

ITEM 2B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 17, 2025
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment to the Los Altos Hills Youth Commission Attached for your review and consideration is an application from the following individual for appointment to the Los Altos Hills Youth Commission:
• Ayaan Dhruv
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents. With this appointment, the committee would have a total of seventeen (17) members and three (3) vacancies.

Link to article about Poetry on Windows initiative: https://www.losaltosonline.com/schools/los-altossiblings-merge-interests-to-create-poetry-contest/article_b79e56a6-a71b-11ed-8103- bbc4476ff3e9.html
How many
meetings
have you
attended of
the
Committee /
Commission
for which you
are applying?
0 Please
describe your
involvement
in community
activities,
civic services,
and volunteer
organizations.

For the past two years, I have been an intern at ),
a Los Altos non-profit working towards educating the community about systemic racism and promoting social justice. During the summer of 2023, I collaborated with in their annual Juneteenth festival, encouraging people to create art on what justice and community means to them, and displaying their art on shop windows throughout the Bay Area (please see link below).

I am also an intern at ), helping them
translate their slideshows, handbooks, and guides into multiple languages to make these resources accessible for people with language barriers.

I am exploring possibilities of taking on a research role with , an organization that works toward empowering inmates to positively impact their community. My role would entail reviving their monthly newsletter.

Link to article about Juneteenth festival: https://www.losaltosonline.com/schools/teen-spreadsjuneteenth-art-with-a-message-of-justice-via-downtown-storefronts/article_ca73c532-1547-11ee8484-bbd36872c35a.html What skills
and / or
attributes will
you bring to
the
Committee /
Commission
you are
applying for?
Research skills
- I helped an author (Kathy Kacer) with research about the Holocaust for her picture book, Two Pieces of Chocolate (please see link at the bottom). The book was published in 2024. - I interned at UCSC in 2023 and 2024, conducting research in a history lab and a cognitive neuroscience lab. In the history lab, I analyzed primary sources on the Mexican revolution, exploring intersections of gender, class, labor struggles, and Indigenous experiences. In the neuroscience lab, I researched the potential of non-invasive brain stimulation to aid speech impairments.

Organization skills
- I am a part o an environmental justice organization dedicated to and empowering students in environmental justice through community partnerships and workshops.

As the lead of community events, I coordinate logistics, manage outreach efforts, and engage with local stores and organizations to ensure successful collaborations. This has taught me careful planning, attention to detail, and the ability to manage multiple moving parts, reinforcing my ability to organize and execute initiatives.

Teamwork
- As an intern with , I have seen the importance of collaborating and working effectively with my fellow interns. For events such as the annual Juneteenth festival, documentary screenings, and community events, I team up with other interns and we take on different roles and responsibilities to ensure a smooth functioning of the events.

Link to Two Pieces of Chocolate book:
https://docs.google.com/document/d/1DcSI5L77dOx7r7GheGZxwY0o2PixoWBDqPGUTrrntpM/edit? usp=sharing
What
particular
area of
responsibility
on this
Committee /
Commission
interests you?
I had an insightful conversation with Ms. Emina Mahic about the LAHYC and their goals. Two aspects that stood out to me were the Youth Leadership Conference and the annual Los Altos Hills Picnic.

For the Leadership Conference, I’d love to help organize interactive workshops and panels that equip students with leadership, public speaking, and problem-solving skills.

And for the picnic, I’d work to enhance community engagement with interactive scavenger hunts on local history and activities that bring residents together across all ages.

Education
Background
and
Professional
Activities
- High school freshman,
-
Please state
reasons why
you want to
become a
member of
this
Committee /
Commission,
including
what specific
objectives
you would be
working
toward as a
member.

My goal in joining the Los Altos Hills Youth Commission is to unite different aspects of our community while expanding Los Altos Hills' engagement across the Bay Area. I am passionate about leveraging my interests in organizing events, journalism, criminal justice, and environmental justice to create meaningful impact.

Specific objectives I would work toward include:

Community Event Organization:
- Coordinate a quarterly "Youth Speaks" forum where young people can discuss local issues with town leadership
- Organize a "Future Leaders" day where youth can shadow town officials and learn about civic governance
Journalism Initiatives:
- Create a regular youth column in "Our Town" newsletter highlighting young voices and perspectives on community matters
- Develop a digital storytelling project documenting the experiences of long-time residents to preserve town history
- Establish a student journalism workshop series in partnership with our library Criminal Justice Awareness:
- Organize educational workshops about the justice system with local legal professionals - Create a youth-led initiative to support crime prevention Environmental Justice Projects:
- Launch a "Sustainable Hills" campaign to promote eco-friendly practices in homes and businesses - Coordinate seasonal creek clean-ups and native plant restoration events - Develop a community garden program where youth can learn sustainable agriculture techniques By working on these objectives, I hope to not only strengthen our community bonds within Los Altos Hills but also create connections with neighboring communities to address shared regional

challenges. I believe my passion for service, organizational skills, and commitment to inclusivity make me well-suited to contribute to the Commission's important work.

Are you
aware of any
existing or
proposed
Town or
private
projects or
personal
relationships
that may
create a
conflict of
interest that
could affect
your
decisions?
No
If "Yes",
please
explain. If
"No", please
type "N.A."
N.A
Are you
aware of any
issues now or
proposed that
might require
you to recuse
yourself?
No
If "Yes",
please
explain. If
"No", please
type "N.A."
N.A
Membership
on standing
Committees /
Commissions
often entails
meetings
throughout
the year, and
most
Committees /
Commissions
meet at least
once monthly.

Can you be
available for
Yes

these
meetings?
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check
the box
I have read the Code of Conduct for Appointed Persons
Signature Ayaan Dhruv
Date 2/26/2025
(Section Break)
Please let us
know how
you heard
about the
Town's
Committees
and
Membership
Application.

Town Newsletter, Town Website
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online
Resources
Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 2C

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 17, 2025
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment to the Los Altos Hills Youth Commission Attached for your review and consideration is an application from the following individual for appointment to the Los Altos Hills Youth Commission:
• Jeremy Yu
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents. With this appointment, the committee would have a total of eighteen (18) members and two (2) vacancies.

the Committee /
Commission for which
you are applying?
Please describe your
involvement in
community activities,
civic services, and
volunteer
organizations.

I am in the Scholars Ambassador Program
which teaches leadership and problem solving in our community.

For my project, I chose to spend my efforts on reducing isolation and loneliness in Santa Clara County. This is a year long commitment and I am just beginning my efforts to make a positive change. I am also a regular altar server at
Catholic Church in Los Altos.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I care about the beautiful community that we live in. I care about the people and continuing to keep our town safe and an
incredible place to live. I hope that I can integrate my efforts on my loneliness and isolation project to our Town.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I would like to learn how to make a positive impact as a Youth Commission member. I believe that young people need to care about community and people and to preserve the beauty of where we live.

Education Background
and Professional
Activities
I am currently in 8th grade at . It is a
. My parents chose this school for me
and my siblings because it is strongly rooted in the Catholic faith.

I previously attended for six years and
for two years. I plan to attend
next year.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I am interested in tackling the issue of loneliness and isolation. I think loneliness and isolation affects people of all ages. Studies have shown that loneliness is comparable to the damage of smoking fifteen cigarettes a day. The former U.S. Surgeon General, Dr. Vivek Murthy, declared loneliness and isolation as a public health concern.

Are you aware of any
existing or proposed
Town or private
projects or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain. N.A.

If "No", please type
"N.A."
Are you aware of any
issues now or
proposed that might
require you to recuse
yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly.

Can you be available
for these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Jeremy Yu
Date 3/10/2025
(Section Break)
Please let us know how
you heard about the
Town's Committees
and Membership
Application.

Town Newsletter, Town Website
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website

Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

ITEM 2D
Town of Los Altos Hills
Proclamation
Recognizing May 2025 as Asian American and Pacific Islander Heritage Month WHEREAS, Asian American and Pacific Islander (AAPI) Heritage Month is celebrated each May to recognize the rich cultural heritage, contributions, and achievements of Asian Americans and Pacific Islanders throughout our nation’s history; and
WHEREAS, the AAPI community represents an extraordinary diversity of cultures, languages, and histories, with roots in more than 40 countries and ethnic groups across the Asian continent and the Pacific Islands; and WHEREAS, Members of the Asian American and Pacific Islander community have made significant contributions to every facet of American life, including science, technology, medicine, education, business, arts, government, and military service, and continue to play a vital role in the economic, cultural, and civic life of our country; and WHEREAS, the Town of Los Altos Hills recognizes the importance of honoring the voices, stories, and experiences of our AAPI residents, and is committed to promoting inclusion, respect, and equity for all; and WHEREAS, this month serves as a time to celebrate the remarkable accomplishments of AAPI individuals past and present, and to acknowledge the challenges that continue to face AAPI communities, including racism, xenophobia, and underrepresentation;
NOW, THEREFORE, I, Kavita Tankha, Mayor of the Town of Los Altos Hills, on behalf of the entire City Council, do hereby proclaim the month of May 2025 as Asian American and Pacific Islander Heritage Month in the Town of Los Altos Hills and encourage all residents to learn more about and celebrate the invaluable contributions of our AAPI community.

May 2025 as Asian American and Pacific Islander
Heritage Month
In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 17th day of April 2025.
__________________________________ ______________________________________ Kavita Tankha, Mayor Rajiv Bhateja, Vice Mayor
__________________________________ ______________________________________ Stanley Mok, Councilmember Linda Swan, Councilmember
_________________________________
George Tyson, Councilmember

ITEM 2E
Town of Los Altos Hills
Proclamation
Recognizing May 2025 as Mental Health Awareness Month
WHEREAS, mental health is essential to the well-being and overall health of every person, and mental health conditions are common and treatable; and
WHEREAS, the State of California and communities across the nation recognize May as Mental Health Awareness Month, a time to increase public understanding of mental health issues and to promote access to support, care, and resources; and
WHEREAS, the theme for 2025, "Mental Health as a Continuum," encourages us to view mental health not as a fixed state but as a dynamic spectrum that all individuals experience and move along throughout their lives; and WHEREAS, promoting mental health awareness reduces stigma, empowers individuals to seek help, and fosters open conversations that support healing and resilience; and WHEREAS, the Town of Los Altos Hills is committed to supporting the mental health of all residents by fostering a compassionate, inclusive, and connected community; and WHEREAS, the Town of Los Altos Hills recognizes the importance of supporting policies, services, and resources that address the mental health needs of all residents, and affirms its commitment to fostering a community where everyone feels seen, supported, and connected;
NOW, THEREFORE, I, Kavita Tankha, Mayor of the Town of Los Altos Hills, on behalf of the entire City Council, do hereby proclaim the month of May 2025 as Mental Health Awareness Month in the Town of Los Altos Hills, and encourage all residents to recognize the importance of mental health and to support one another with empathy and kindness.

May 2025 as Mental Health Awareness Month
In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 17th day of April 2025.
__________________________________ ______________________________________ Kavita Tankha, Mayor Rajiv Bhateja, Vice Mayor
__________________________________ ______________________________________ Stanley Mok, Councilmember Linda Swan, Councilmember
_________________________________
George Tyson, Councilmember

ITEM 2F
Town of Los Altos Hills
Proclamation
Recognizing April 21-28, 2025 as International Dark Sky Week WHEREAS, the aesthetic beauty and wonder of a natural night sky is a shared heritage of all humankind, and the experience of standing under a starry night sky inspires feelings of wonder and awe, encouraging a growing interest in science and nature, particularly among young people and visitors from outside the local communities; and WHEREAS, 80 percent of the world’s population live under a dome of light pollution — excessive artificial lighting at night that obstructs our view of the stars, disrupts wildlife migration, contributes to global insect decline, increases carbon emissions, and plays a role in the death of millions of birds and the spread of disease; and WHEREAS, the effects of light pollution extend to human health and quality of life, yet are often overlooked or dismissed as a necessary cost of safety despite a lack of evidence that increased lighting improves public safety outcomes; and
WHEREAS, International Dark Sky Week provides an opportunity to raise awareness about the harmful effects of light pollution and encourages the use of responsible, community-friendly lighting to protect our natural night skies; and
WHEREAS, International Dark Sky Week 2025 will be celebrated with global events and outreach efforts to inspire action, promote dark sky preservation, and celebrate our shared heritage of star-filled skies; NOW, THEREFORE, I, Kavita Tankha, Mayor of the Town of Los Altos Hills, on behalf of the entire City Council, do hereby proclaim the week of April 21–28, 2025 as “International Dark Sky Week” in the Town of Los Altos Hills, and encourages residents to learn more about light pollution, adopt dark-sky friendly lighting practices, and join in efforts to preserve the natural beauty of our night skies.

International Dark Sky Week

In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 17th day of April 2025.
__________________________________ ______________________________________ Kavita Tankha, Mayor Rajiv Bhateja, Vice Mayor
__________________________________ ______________________________________ Stanley Mok, Councilmember Linda Swan, Councilmember
_________________________________
George Tyson, Councilmember

ITEM 2G
Town of Los Altos Hills
Proclamation
Recognizing May as Bike Month
WHEREAS, May has been declared National Bike Month for each of the last 68 years and is sponsored by the League of American Bicyclists; and
WHEREAS, Bicycling serves as an environmentally sound form of active transportation while reducing traffic congestion, thereby fostering a more sustainable and vibrant community, and helping reduce air pollution; and WHEREAS, Los Altos Hills residents and its visitors will experience the joys of bicycling through Town events, including Bike to Anywhere days and community bike ride events; and WHEREAS, Town residents and visitors will develop greater public awareness of bicycle operations and safety education, while enjoying the Town’s beautiful scenery; and WHEREAS, Bicycling enhances public health outcomes through increased physical activity, fostering a community that promotes social interaction and mental well-being, thereby enhancing community cohesion and overall quality of life;
NOW, THEREFORE, I, Kavita Tankha, Mayor of the Town of Los Altos Hills, on behalf of the entire City Council and 8,168 residents, join in proclaiming May 2025 as Bike Month, asking our citizens to join in to support bicycling, participate in the events planned, and urge all road users to share the road safely with bicyclists.

In witness thereof, we have hereunto set our hand and
caused the seal of the Town of Los Altos Hills to be affixed this 17th day of April 2025.
__________________________________ ______________________________________ Kavita Tankha, Mayor Rajiv Bhateja, Vice Mayor
__________________________________ ______________________________________ Stanley Mok, Councilmember Linda Swan, Councilmember
_________________________________
George Tyson, Councilmember

ITEM 2H

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: April 17, 2025
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointment to the Los Altos Hills Finance & Investment Committee Attached for your review and consideration is an application submitted by the following individual for appointment to the Los Altos Hills Finance and Investment Committee:
• Dominique Grau
Dominique Grau's term will begin in April 2025 and end in April 2029.

Resolution 90-22 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this reappointment, the Committee would have six (6) members and three (3) vacancies.

2 Committee /
Commission?
company background to contribute to the financial stability and well-being of our community by participating in the
development and implementation of financial plans.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
2 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I am recently retired and seek to get more involved in the Town's activities.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Experience in a S&P 500 public company as Chief HR Officer for 10 years. Includes being the chair person of the Benefits Committee that oversees health, pension/retirement and timeoff programs in 30+ countries.

Management of large, global IT and HR functions and budgets and was a member of CEO's exec team.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I am interested at the financial health and resource
management of the Town, ensuring that public funds are used carefully and that the community’s long-term needs are met.

Education Background
and Professional
Activities
Bachelor in Business Administration from the University of Geneva, Switzerland.

Extensive experience in Human Resources, Information
Technology and Order Management.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

Contribute to the responsible management of public funds, ensuring that resources are used effectively and efficiently to address the needs of the community.

Are you aware of any
existing or proposed
Town or private projects
or personal
No

3 relationships that may
create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
n/a
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
n/a
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Dominique Grau
Date 4/9/2025
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter
(Section Break)

4 Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
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ITEM 4A Staff Report
TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: DISCUSSION REGARDING THE CALIFORNIA FIRE MARSHAL’S FIRE

HAZARD SEVERITY ZONE MAPS IN LOS ALTOS HILLS AND POTENTIAL

AMENDMENT OPTIONS
FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Discuss and evaluate the California Fire Marshal’s updated Fire Hazard Severity Zone (FHSZ) map.

2. Consider potential modification options to the Fire Marshal’s recommended maps based on local topographic and vegetation data, as well as factors such as road width and serviceability.

3. After receiving public comments, provide potential modification options and direction to staff.

BACKGROUND
In response to the devastating wildland-urban fire in Oakland in 1991, California adopted legislation mandating that the California Board of Forestry and Fire Protection (CAL FIRE) map all very high fire danger areas within both State Responsibility Areas (SRA) and Local Responsibility Areas (LRA). (Government Code section 51175; Public Resources Code section 4202)). LRAs are those areas of the state where a local government agency has primary responsibility for fire protection. In 2021, the legislation was modified to require that the California State Fire Marshal also identify moderate and high fire severity zones throughout the state. The law requires local agencies to designate, by ordinance, moderate, high and very high fire hazard severity zones within their jurisdictions based on recommendations of the State Fire Marshal. This designation must occur within 120 days of receiving the recommendations. Local agencies are required to make the information available to the public and solicit feedback within 30 days of receiving the recommendations from the State Fire Marshal.

The Town of Los Altos Hills received the updated maps from the State Fire Marshal on February 24, 2025. The updated maps, including proposed amendments options to the maps, were published on March 26, 2025. The Town has been seeking public input, including posting a banner on the Town’s website to raise awareness and encourage community feedback.

The published maps are located here:
https://www.losaltoshills.ca.gov/640/Fire-Hazard-Severity-Zone-Maps

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April 17, 2025
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Pursuant to Government Code section 51179, a local agency is prohibited from decreasing the level of fire hazard severity zone identified by the State Fire Marshal. A local agency may in its discretion include areas within the jurisdiction of the local agency, not identified as moderate and high fire hazard severity zone. A local agency may also include additional areas as very high fire severity zones by making findings supported by substantial evidence in the record that the defensible space requirements of Government Code section 51182 (described below) are necessary for effective fire protection within the area.

The purpose of this meeting is for the City Council to receive public comments and to consider the proposed maps and to provide direction to staff on the proposed amendments. The first reading of an ordinance adopting the maps based on the direction of the Council is tentatively scheduled for May 15, 2025.

DISCUSSION
What are Fire Hazard Severity Zones (FHSZ)?
According to CAL FIRE, the FHSZ model is based on two factors, the probability of an area burning and the expected fire behavior under extreme fuel and weather conditions. For wildland areas, factors considered include fire history, flame length, terrain, local weather, and potential fuel over a fifty-year period. For areas outside of wildland zones, additional factors include terrain, weather, urban vegetation cover, blowing embers, proximity to wildland areas, fire history, and fire hazards in nearby wildlands. CAL FIRE has developed a comprehensive informational resource that addresses frequently asked questions which is available as a link on the Town’s website.

Link provided below:
https://34c031f8-c9fd-4018-8c5a-4159cdff6b0d-cdn-endpoint.azureedge.net/-/media/osfmwebsite/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severityzones/2024-fhszfaqs_english.pdf?rev=538374a27bb44bbab4c2786ff2eafb39&hash=AD4DB7857E3EF6F0BEC0 B56429A1C262
Understanding Fire Hazard vs. Fire Risk
The terms "fire hazard" and "fire risk" are often used interchangeably but have distinct meanings.

Fire hazard refers to the physical conditions—such as topography, vegetation, and climate—that contribute to the potential spread of wildfire. The FHSZ maps are designed to classify land based on these inherent hazards, regardless of human activity.

On the other hand, fire risk considers both the fire hazard and the likelihood of ignition due to human presence and activities. For example, a remote mountainous area with heavy vegetation

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April 17, 2025
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and steep slopes may have a high fire hazard, but if there are no structures or human activities, the fire risk may be lower. Conversely, an area with moderate fire hazard but high human presence such as electrical infrastructure, housing, institutional facilities, or other higher impact uses could have a higher overall fire risk. Understanding this distinction is crucial for implementing appropriate mitigation strategies and land-use planning.

CAL FIRE’s designations in Los Altos Hills are based on statewide modeling tools. These tools look at macro conditions which is why the process allows for local governments to refine hazard designations as unique community characteristics can be missed.

What are the Consequences of a Property Being Designated as in a High or Very High Fire Hazard Severity Zone?
All properties in a high or very high FHSZ are required to disclose upon sale that the property is located in a high or very high FHSZ and to document compliance with defensible space requirements. (Civil Code, § 1102.19).

In addition, all occupied structures or dwellings in a very high FHSZ are required to comply with the defensible space requirements of Government Code section 51182. Government Code section 51182 requires:
• 100 feet of defensible space from structures, with more intensive requirements within 5- 30 feet of a structure.
• Ember-resistant zone within 5 feet of a structure (goes into effect upon adoption of regulations by CAL FIRE expected in 2025).
• Removal of tree limbs within 10 feet of chimneys or stovepipes. • Maintenance of roofs free from leaves, needles or vegetative materials. • Maintenance of trees and shrubs to remove dead or dying wood. • Certification of compliance from the building official required before new construction or rebuilding.

All properties located in a very high FHSZ are also required to comply with heightened fire protection Building Code requirements affecting building materials; defensible space requirements; and access infrastructure for firefighting. The fire protection Building Code standards will also be made applicable to high FHSZs in the next triennial code adoption cycle. (Health and Safety Code § 13108.5)
FHSZs will also be taken into account in the Town’s General Plan Safety Element, planning decisions, and building code updates. Certain findings may be required for approval of subdivisions or parcel maps in very high FHSZ, or for applicability of certain state land use and

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April 17, 2025
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housing laws. In addition, a property’s location in a FHSZ may impact a project’s evaluation under the California Environmental Quality Act.

How do FHSZs Affect Insurance Rates?
Among the biggest concerns expressed by property owners is the impact of FHSZs on insurance rates. The California Department of Insurance has provided information addressing concerns related to insurance, clarifying that revised FHSZ designations are meant to guide local wildfire mitigation efforts and planning – not insurance decisions. A copy of the Insurance Commissioner’s Questions and Answers regarding Fire Hazard Severity Zone Maps is attached to this staff report as Attachment 2.

Under recently adopted insurance regulations, insurance companies must provide discounts for wildfire safety actions such as community mitigation and home-hardening. The Insurance Commissioner’s “Safer from Wildfires” initiative, lays out a menu of retrofit actions (e.g. clearing vegetation, installing fire-resistant vents, upgrading windows) and insurers must incorporate these into their rating plans. While not a panacea, strong mitigation measures can influence underwriting decisions and hopefully reduce premium increases over time as wildfire losses abate.

Options for Modifying the Fire Hazard Severity Zone Base Map Given the unique topography and localized fire risk factors in Los Altos Hills, staff propose the following modifications for consideration. Designating any areas as “very high fire severity zone” if it has not been so designated by CAL FIRE requires findings supported by substantial evidence that the defensible space provisions of Government Code section 51182 (described above) are necessary for effective fire protection within the area.

Option 1: Cal Fire basemap to assess and classify fire hazard severity zone.

If no amendment action is made by the City Council, this will be the adopted fire hazard severity zones in Town. The Town must adopt this map, or make local amendments but may not decrease the zone designation mandated by CAL FIRE. Increasing any area to very high must be supported by substantial evidence as described above.

Option 2A: Focuses on fuels and structural hardening along collectors.

Option 2B: Focuses on fuels, landscape and structural hardening along collectors For option 2, these maps take into account how vegetation along narrow and twisting corridors present hazards as road configuration like these dominate the town landscape.

Option 3A: Focuses on uniform medium hazard levels throughout town Option 3B: Focuses on uniform high hazard levels throughout town

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Option 3C: Focuses on uniform very high hazard levels throughout town Option 3 takes a more general look at the town and its proximity to the Santa Cruz mountains and accounts for past wildfire patterns to apply a uniform standard town wide.

Option 4A: Focuses on inaccessible fuel loads and structural hardening in those areas Option 4B: Focuses on inaccessible fuel loads, landscaping and structural hardening in those areas
For option 4, these maps focus on denser fuel load in remote areas that make any response impractical. The rough terrain, mazes of natural and artificial impediment include fences, walls, and other structure that can easily be over come by a wildfire but present operational barriers in fire defense.

Option 5A: Focuses on open spaces conditions and structural hardening along those areas Option 5B: Focuses on open spaces conditions, landscaping and structural hardening along those areas.

For option 5, These maps recognize the increased open spaces represent when wildfires can spread to acres in minutes. As a result, it focuses on the increased hazards along the open space boarders.

The maps and other relevant information is attached in Attachment 1. Public feedback has also suggested modeling higher hazards for chemical storage facilities in the area or areas on dead end or one-way roads.

How Other Jurisdictions Are Addressing Fire Risk in the LRA Cities and counties across California are implementing diverse strategies to mitigate fire risk while accommodating growth. Some notable approaches include:
• Marin County: Enforcing aggressive vegetation management programs and providing grant funding for property owners to implement fire-hardening measures. These are enforced through both the code enforcement process as well as addressed preemptively through the planning and site development review process. • City of Malibu: Requiring fire-resistant landscaping and imposing restrictions on new developments in high-risk areas. This has been incorporated into general plan updates.

While the city has not yet adopted higher level fire hazard severity zone maps, they are currently up for review and adoption.

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• Santa Rosa: Updating zoning ordinances to incorporate fire hazard considerations into land-use planning and requiring enhanced fire protection measures for new developments. Due to its rural nature, Santa Rosa and Sonoma County have employed increased focus on traffic circulation and accessibility in line with updating fire risk assessment.
• San Diego County: Utilizing advanced GIS mapping to refine fire hazard assessments and guide development decisions.

These jurisdictions all have slightly varying approaches; however, they all have employed a mix of factors based on their underlying conditions to assess an increased level of risk in select areas of the jurisdiction that balances risk reduction with the need for sustainable development.

Communities locally like Los Gatos, Saratoga and Monte Serino are still coordinating. Limiting the ability to provide more localized analysis. This is due to the short adoption timeframe and jurisdiction rollout from CAL Fire happening concurrently for the bay area.

CONCLUSION
Engagement is ongoing, and staff have reached out to representatives from the insurance industry, building sciences field, real estate associations, the fire district and department, the Town’s Emergency Response and Preparedness Committee, Firewise communities, and other stakeholders. These efforts are in addition to the information and educational materials provided by CAL FIRE.

All stakeholder feedback, including suggested alternatives, will be analyzed, and staff will present recommendations to the City Council for consideration at its May 15 meeting, including the potential adoption of the CAL FIRE base FHSZ map with local amendments.

Questions for City Council:

1. Are the Council interested in pursuing local amendments?

2. Is there a specific Fire Hazard Severity Zone map the Council would like to learn more about?

3. Are there other impacts or related information the Council would like staff to research? Attachments

1. Appendix A. Fire Hazard Severity Zone Base and Optional Maps, Los Altos Hills Firewise Communities areas, Los Altos Hills Roadway Classifications, Los Altos Hills Critical Emergency Connections

2. Insurance Commissioner Q&A – CAL FIRE Fire Hazard Severity Zone Maps [LINK]

City Council Page 1
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Fire Hazard Severity Zone Appendix A
Option 1: Cal Fire basemap to assess and classify fire hazard severity zone. If no amendment action is made by the City Council, this will be the adopted fire hazard severity zones in Town.

ITEM 4A ATTACHMENT 1

City Council Page 2
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 2A: Focuses on fuels and structural hardening along collectors ITEM 4A ATTACHMENT 1

City Council Page 3
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 2B: Focuses on fuels, landscape and structural hardening along collectors ITEM 4A ATTACHMENT 1

City Council Page 4
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 3A: Focuses on uniform medium hazard levels throughout town ITEM 4A ATTACHMENT 1

City Council Page 5
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 3B: Focuses on uniform high hazard levels throughout town ITEM 4A ATTACHMENT 1

City Council Page 6
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 3C: Focuses on uniform very high hazard levels throughout town ITEM 4A ATTACHMENT 1

City Council Page 7
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 4A: Focuses on inaccessible fuel loads and structural hardening in those areas ITEM 4A ATTACHMENT 1

City Council Page 8
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 4B: Focuses on inaccessible fuel loads, landscaping and structural hardening in those areas
ITEM 4A ATTACHMENT 1

City Council Page 9
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Option 5A: Focuses on open spaces conditions and structural hardening along those areas Option 5B: Focuses on open spaces conditions, landscaping and structural hardening along those areas
ITEM 4A ATTACHMENT 1

City Council Page 10
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Los Altos Hills Firewise Communities
ITEM 4A ATTACHMENT 1

City Council Page 11
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Los Altos Hills Roadway Classifications
ITEM 4A ATTACHMENT 1

City Council Page 12
Fire Hazard Severity Zone Map Appendix A
April 17, 2025
Los Altos Hills Critical Emergency Connections
ITEM 4A ATTACHMENT 1

City Council Page 13
Fire Hazard Severity
Zone Map Appendix A
April 17, 20
25 ITEM 4A ATTACHMENT 1

1 Arika Miller
From: Milton Chang
Sent: Thursday, April 17, 2025 8:45 AM
To: City Council
We are all concerned with fire hazard.

I would suggest that the City get rid of all the Eucalyptus trees in Los Altos Hills.

There are apple Oak Trees to keep the City green!
Thank you
Milton Chang
26228 Scarff Way
Los Altos Hills, CA 94022
650 279 2489
ITEM 4A, Supplement 1

From: Jim Mongillo
Sent: Friday, March 28, 2025 5:06 PM
To: Planning <[email protected]>
Subject: Fire Hazard Zone Map
We already have an insurance problem, so I'd be very careful about any augmentation of the state map that could be used by insurance companies to either raise our rate or cancel our insurance entirely. And at this point I do not know what the significance would be to our safety to augmenting the state map, unless to town is planning to have different building and/or landscaping code requirements for the different zones.

Jim Mongillo
Roble Alto Ct
Item 4A, Supplemental 2

From: Paul Marcos
Sent: Saturday, March 29, 2025 8:40 AM
To: Planning <[email protected]>
Subject: Feedback for Fire Hazard Severity Zone Map Options

Hi there,
I’m not sure what feedback is being sought here but I’m a little confused by some of the options. In particular, Options 2A/2B and Options 4A/4B. Options 2A/2B appear to elevate the areas along roadways to High and Very High, whereas 4A/4B appear to do the opposite and elevate the areas NOT along the roadways to High and Very High. My question would be: what does the data suggest? Has it been shown that wildfires tend to stay along roadways or not? I would yield to what the County Fire Marshall suggests here, although it seems like the further one gets from the hills the lower the overall risk so I don’t think applying a blanket policy for the entire town seems right. Both of the B options (2B and 4B) just seem wrong to have these pockets of High risk in areas that are designated as NonWildland.

The same applies to all of Option 3. Do we have any data to support moving the lower elevations in town to any level other than Non-Wildland, overriding what Cal Fire has indicated? If we don’t, please don’t push more areas into an elevated zone than necessary.

My feedback would be to simply stick with Cal Fire’s base map and be done with it, unless there’s compelling data to counter that. But if that’s the case then we should get Cal Fire to update their maps.

Paul

From: Rabindra Singh
Sent: Tuesday, April 1, 2025 7:08 PM
To: Planning <[email protected]>
Subject: Fire Hazard Severity Zone Maps - feedback
Fortunately this was presented today at the EPRC committee meeting, however raises some significant concern
- the method for public comment is suspect, there is no method to confirm full public disclosure and gathering recommendations
- the site does not present the maps in a way to have them assessed as to why each of multiple options are being presented with increasing severity - concern that any increase of severity in the map definition will create repercussions to existing homeowner and their home insurance access
- there appears to be no benefit to increasing the severity of the maps, there is not additional funding for mitigation, and there is already a firewise program to increase public awareness with a volunteer program of mitigation

- my feedback and opinion, is to ONLY adopt the minimum State Fire Marshal map per option1 cal fire definition, and do NOT increase any severity definition Thanks....Rob.
resident: , Los Altos Hills, CA
cell:

Reference -
The Town will consider adopting the State Fire Marshal map and also consider amendments increasing the fire hazard severity zones within Town limits. The baseline

State Fire Marshal Map is shown below as Option 1. Options 2A. 2B, 3A, 3B, 3C, 4A, 4B, 5A, and 5B are proposed amendments to the Fire Marshal's map.

The Town is requesting feedback and input on these proposed maps! Please provide your public comments regarding the proposed options for fire hazard severity maps to [email protected]. Public comments will not be responded to at this time but will be collected and considered during the upcoming hearings for adoption and considerations in the implementation process.

Rabindra (Rob) Singh
Founder and Principal, SPARC Innovations
Co-Founder and Chief Technology Officer, AXTA Space Corporation Executive Chair, AIAA Communications Systems Technical Committee (CMSTC) International Communications Systems Satellite Conference (ICSSC) Committee cell:
email:

From: Dave Stewart
Sent: Monday, April 7, 2025 11:55 AM
To: Planning <[email protected]>
Subject: Feedback on various FHSZ map proposals
Thank you for the opportunity to provide feedback on the various Fire Hazard Severity Zone maps.

Generally, a map is just a picture. What will matter is how the maps affect public policy, and various building, landscaping, and environmental codes and practices. I believe that the best practice would be to
• Adopt the state map as given, unless we are aware of specific Fire Hazard Severity areas that are ignored by the computer generated state maps. Here, I mean specific hazards such as concentrated natural or man-made fuel areas. I think it is a disservice to the intent of the map to treat it as a guide for varying codes. This will be hard to justify as objective law wherever the map makes an arbitrary decision, based on a satellite photo or ground slope. Instead...
• Reconsider building, landscaping and environmental codes, based on objective hazards or desired outcomes. For example:
o We could name certain streets as important for evacuation, and require specific shaded fuel break implementations along the roadside (instead of 2a or 2b)
o we could make specific applicable hardening requirements on lots that have only one exit route, or are on a narrow private road. (not reflected on any map)
o we could change Environmental Design recommendations and tree ordinances to reflect the new wildfire risks and pre-green sheets landscape (instead of 3a or 3b)
o we could do more with town owned land to create fuel breaks and fire department access (instead of 5a)

o In addition to pathway easements, we could require "knock down" exits where possible to enable secondary exits from dead end streets. This would only require a gate and lack of permanent blockage of the landscape. • Considering the maps that attempt to harden the streets, vs. the soft centers, while it is more difficult to get fire fighting equipment off the main thoroughfares o Poorly parked vehicles, and actual car fires make ignitions more common where traffic is heavier.
o Shaded fuel breaks along main thoroughfares allow the fire department a better opportunity to stop an advancing fire at a main road. o Firefighters are at less risk along the main thoroughfares than on one way streets, while firefighting wildfire
• Enforcement needs to be stepped up. Unless you are waiting for an occupancy permit on a remodel, the town has no teeth. I don't know if the town has the political will to step up enforcement, no matter the color of the map. • A strictly voluntary policy will not make much progress until we educate more forcefully or scare people into action. Home Ignition Zone assessments jumped after the LA firestorms, but let's not wait until it happens here to act.

Dave Stewart
Lead for Loma Wood Firewise, zone LAH-E014
LAH Emergency Preparedness & Response Committee member
LAHCFD CERT supervisor and trained program leader

From: Marj Green
Sent: Saturday, April 5, 2025 8:00 AM
To: Planning <[email protected]>
Subject: Fire Hazard Map
Please keep the Fire Hazard Severity Zone Map Option 1 as published by Cal Fire.

Tom & Marj Green
Los Altos Hills, CA 94024
mobile:

B&W Photography
Instagram
Facebook

From: Bernardo Ferrari
Date: April 13, 2025 at 10:45:07 PM PDT
To: [email protected]
Subject: Cal Fire risk proposals
To who it may concern,
I was concerned to read in the Weekly #13 that CAL FIRE has proposed options including 3C that could include most of Los Altos Hills as very high fire risk. This could cause non renewals for fire insurance that might be nearly as devastating as a fire. My family has lived in LAH for 100 years and we have never had a fire. Even a high risk category will put us at risk for higher fire insurance as we are currently in the lowest risk category having never had a claim. Higher premiums could potentially limit our ability to continue to live in LAH.

When I was a child, Mr. Miravalle was a postman and could afford a modest home for his family on Moody Road. LAH was a much more economically diverse community. Ideally children should have a chance to live in the community they grew up in. This creates a sense of community that has benefits over many years imparting a sense of history and stability. Any increase cost of fire insurance may limit the wisdom that comes from understanding local history by limiting old timers ability to afford to stay. Only the mega rich and short timers will be able to live in this beautiful and safe environment.

Please adopt option 1 for the CAL FIRE risk map.

Sincerely Bernardo Ferrari

From: Kit Gordon
Sent: Tuesday, April 8, 2025 6:01 PM
To: Planning <[email protected]>
Subject: Fire Severity Zone map
To whom it may concern,
Based on the recent fires throughout our state, Option 4B of Fire Severity Zone Map is the most accurate rating for our Town. Any part of town with steep slopes or heavy vegetation will be at risk for rapid fire spread.

Sincerely,
Kit Gord

From: Kit Gordon
Sent: Monday, April 14, 2025 8:50 PM
To: Jonathan Fox <[email protected]>
Cc: Jay Bradford <[email protected]>
Subject: Re: Fire Severity Zone map
His Jonathan and Jay,
Please add this public comment.

I don’t think any of the maps looked accurate. Fire severity risk here is mostly a function of topography. The steep, inaccessible ravines have high fuel loads and their steep slopes create their own winds, pushing fires uphill.

In my area (between Hidden Villa and Byrne Preserve) the rating went from red to yellow (without the intermediate zone) with no difference in topography or fuel loads. This makes no sense.

The main town arteries are being limbed up for shaded fuel breaks so there is less risk there.

Good luck with this process. It doesn’t seem based on science.

Kit

From: Robert Dykes
Sent: Wednesday, April 16, 2025 1:15 PM
To: Planning <[email protected]>
Subject: Comments on Fire Hazard Severity Zone Maps
I would like to make a comment on a specific area, which appears to have been treated arbitrarily in all the maps:

That is, Kate Drive. There, Quarry Lake provides some protection from fires coming from the hills.

In addition, the homes are well spread out, and at the bottom of the adjacent hills.

The hills rise from Kate drive to homes on Oak Knoll Cir and Prospect Ave and any cinders from a fire blowing across the lake are more likely to set those hills on fire, endangering homes on those two streets.

The arbitrariness is deduced from those homes being zoned “moderate”, while Kate Drive is zoned “high”. It looks like those drawing the map simply used proximity to the hills as the criteria.

They clearly gave no regards to homes at the top of a hill being at much higher risk than homes situated at the bottom of the hill, well spaced out, and with the adjacent lake acting as a buffer.

Thus, I believe that homes on Kate Dr should be zoned “moderate”, while homes at the top of the hills, on Oak Knoll Circle and Prospect Ave should be zoned “high”.

I am hoping that the impact of this change will spur those home owners on Oak Knoll Cir and Prospect Ave, all of whom own the land on the hillside, to improve the fire risk by reducing the flammable growth on those hills.

Regards
Robert Dykes
, Los Altos Hills.

Keren Brunner
From: Jay Bradford
Sent: Thursday, April 17, 2025 5:15 PM
To: Arika Miller; Keren Brunner
Peter Pirnejad; Steve Mattas
RE: Balancing Wildfire Safety and Historic Building Protections Cc:

Subject:

Dear City Council,
There was a response to a question related to Balancing Wildfire Safety and Historic Building Protections and the potential eƯects of Fire Hazard Severity Zones (FHSZ) and Wildland-Urban Interface (WUI) regulations— specifically those outlined in Chapter 7A of the California Building Code (CBC) or Section R337 of the California Residential Code. These fire safety regulations do apply; however, when they impact designated historic structures, the California Historical Building Code (CHBC) provides flexibility to preserve historic character while still addressing life safety.

Key Considerations for Building Construction Standards:
 The CHBC allows exceptions or alternative compliance pathways where full adherence to modern fire codes (e.g., CBC Chapter 7A: Materials and Construction Methods for Exterior Wildfire Exposure) would compromise the historic integrity of a structure.
 Local building oƯicials have the authority to approve alternative materials, methods, or designs that oƯer an equivalent level of fire and life safety.
 Section 8-104 of the CHBC explicitly permits code modifications intended to preserve historic features, provided that the overall safety intent of the code is still met.

Key Considerations for Defensible Space and Site Conditions:

1. Fire mitigation strategies—such as maintaining defensible space, installing ember-resistant vents or retrofits, or providing interior fire sprinklers—may be accepted as functional equivalents to full exterior compliance under Chapter 7A.

2. The California Environmental Quality Act (CEQA) may apply if fire mitigation measures or local code amendments aƯect the historical integrity of a resource listed on or eligible for the California Register of Historical Resources.

Please let me know if you have any questions or would like further clarification on any of these points.

Jay Bradford, AICP, CASp, EI, MCP
Community Development Director
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-559-2244| F: 650-941-3160
E: [email protected]
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ITEM 4A Supplement 3

ITEM 4B
TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: CONSIDERATION TO ESTABLISH AN AD HOC COMMITTEE

TASKED WITH DISCUSSING OPTIONS FOR THE EXPIRING LAW

ENFORCEMENT AGREEMENT WITH THE SANTA CLARA

COUNTY OFFICE OF THE SHERIFF
FROM: Cody Einfalt, Deputy City Manager CE
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council should:

Form an Ad Hoc Committee to discuss options for the expiring law enforcement agreement with the Santa Clara County Sheriff.

BACKGROUND:

On July 1, 2014, the Town of Los Altos Hills entered into an agreement with the Santa Clara County Office of the Sheriff for law enforcement services. The term of the agreement was set for ten (10) years and was scheduled to expire on June 30, 2024 (Attachment 1).

In the beginning months of 2024, the Sheriff’s Office convened a meeting of the three contract cities (Cupertino, Saratoga, and Los Altos Hills) to discuss the expiring law enforcement agreements. At this meeting, County staff alerted the parties that the services provided to the three jurisdictions were causing the Office of the Sheriff to operate at a deficit for the County. To offset this deficit the County requested renewing the law enforcement agreements with higher rates with a revamped methodology to recoup expenses from these services. At that time in early 2024, it was the first time any of the three contract cities were alerted to a proposed cost increase, only a few months before the expiration of the 2014-2024 agreement.

Through negotiations between the contract cities and the County, a compromise was reached to postpone the rate increase for two years through an extension of the existing contract. This twoyear extension was approved by the County Board of Supervisors on May 21, 2024.

On June 20, 2024, the City Council passed Resolution 33-24 (Attachment 2) authorizing the City Manager to execute a two-year extension of the law enforcement agreement. The current extension is set to expire June 30, 2026.

At this time Town staff has yet to receive any cost proposal from the County for a new service agreement.

Staff Report to City Council Page 2
Sheriff Ad Hoc Committee
April 17, 2024
DISCUSSION:

Staff recommends that the City Council form an Ad Hoc Committee tasked with discussing options for the expiring extension of the law enforcement agreement with the County. The County has openly sent notification to the contract cities that rates will increase under a proposed new methodology after the two-year extension should an additional agreement be reached.

Meetings of the proposed Ad Hoc Committee may include discussions of alternative law enforcement service providers (self-service or partnering with another jurisdiction), or modifying the scope of services with the County to address the Town’s needs.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORKPLAN:

Public safety services is a core goal of the Town. Establishing dependable law enforcement will also help reduce residential burglaries in Town, which is identified on the City Council Work Plan.

FISCAL IMPACT:

Establishing an Ad Hoc Committee will not have any direct fiscal impacts on the Town’s budget.

However, depending on recommendations from the Ad Hoc Committee, staff may need to budget for specialist consultants in the upcoming fiscal year to explore this topic further.

ATTACHMENTS:

1. 2014 Law Enforcement Agreement with the County

2. Resolution 33-24 Extending the Law Enforcement Services with the County for 2 Years

LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara, State of California, hereinafter referred to as " County," and the Town of Los Altos Hills, hereinafter referred to as Town."
WHEREAS, County has the legal authority to render law enforcement services and criminal justice administrative services to incorporated cities in the County of Santa Clara and is equipped and willing to do so to the extent and in the manner hereinafter provided; and WHEREAS, Town is primarily responsible for providing law enforcement services within Town limits and is desirous of contracting with the County for the rendition of such services; and
WHEREAS, County and Town desire to enter into an agreement providing for said services, specifying the nature and extent thereof and establishing compensation to be paid therefore;
NOW, THEREFORE, the parties hereto agree as follow:

I. LAW ENFORCEMENT SERVICES
A. Law Enforcement Services

1. Within the corporate limits of Town, County shall provide police protection through its Sheriff's Office as may be required by Town and as within the capability of the Sheriff to provide. Services to be performed under this section ( A)( 1) include patrol of established beats, responses to emergency calls, investigative services, and other law enforcement services. The cost of such services shall be set forth in Exhibit A attached.

2. The rendition of such services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services shall remain in the discretion of the Sheriff.

3. In the event of a disagreement as to the performance or amount of the services to be provided pursuant to this section ( A)( 1), the Sheriff or his/her designee shall meet with the representative( s) of Town to review the manner ofperformance of such services.

B. Supplemental Services

1. Within the corporate limits of Town, County shall, through its Sheriffs Office, provide supplemental services as requested by the Town. The cost of such services shall be at the rate set forth in Exhibit A. Services to be 7 Z --4D3 DMUCCATH 0RXQ10L JUN 2 4 20%1.

ITEM 4B, Attachment 1

performed under this section ( 13)( 1) shall be provided exclusively within the Town limits of Town except in an emergency. These services may include, if requested by Town, traffic law enforcement beyond the basic services, crime prevention patrols, and other law enforcement services that are acceptable of being scheduled and within the capability of the Sheriff to provide.

2. The plan of patrol, the hours of coverage and other similar details shall be determined, insofar as it is possible to do so, by the mutual consent of the Sheriff and the City Manager of Town.

3. The level of requested supplemental services shall be determined by mutual written agreement between the County and the Town prior to the beginning of the fiscal year. The agreed upon level of supplemental service shall remain constant in the fiscal year, except upon sixty ( 60) days written notice by either party. Town may, at any time during the term of this contract, request supplemental services from the Sheriff for a specific period within any fiscal year. Said Agreement for Supplemental Services shall be an addendum to this agreement and shall provide for the type, cost, level and time of such services.

4. Regional assets shall provide services to Town on the same basis as these regional asset services are provided to other law enforcement agencies as provided in mutual aid protocol.

C. Supplemental Reserve Services
These services are provided by reserve sheriff' s deputies. Their primary responsibility is the transportation of arrestees from the arrest location to the appropriate jail facility, and additional services as requested by Town and approved by the Sheriff' s Office.

D. Plan for Service

1. Prior to March 1" of each contract year, Town shall provide to the Sheriff a written statement of the level of law enforcement service to be provided during the coming contract year. IfTown fails to request a specific level of service of the coming fiscal year not less than thirty ( 30) days prior to the start of the fiscal year, County may provide the same level of service as was provided during the previous fiscal year, but for a period of time not to exceed thirty (30) days.

2. Prior to March 15th of each contract year, Town and Sheriff shall develop a plan which specifies the level and amount of services to be provided in the ensuing fiscal year.

E. Assignment and Transfer Policy
Sheriffs deputies assigned to provide Law Enforcement Services and Supplemental Services as herein described shall be assigned to Town for a period of not less than three years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

Special Assignment personnel ( e. g. SRO) shall be assigned to Town for a period of not less than five years except when a person is reassigned because of promotion or layoff, because a transfer is requested by the individual, or by the Town and concurred with by the Sheriff.

F. Designation of Chief of Police
If Town shall so desire, and County and the Sheriff shall so agree, nothing in the agreement prevents or limits Town from designating the Sheriff or his designee as its Chief of Police in order to satisfy the provisions of Part I, Division 3, Title 4 ofthe California Government Code ( sections 36501, et seq.). However, this shall not affect the authority ofthe Sheriff to control and direct employees of this Office in carrying out duties and obligations pursuant to this contract and shall not increase any liability to the County arising from this agreement.

G. Disaster Contingency Plan
In the event of a major disaster that necessitates the activation of an Emergency Operations Center in Town, a Sheriffs representative shall immediately be dispatched and report to the Director of Emergency Services (City Manager).

2. Initial response by a Deputy Sheriffmay be the nearest patrol unit or able bodied officer available.

3. A pre -designated Sheriffs Emergency Operations Center liaison officer shall be notified as soon as possible to respond to the Emergency Operations Center and coordinate law enforcement responsibilities.

4. The pre -designated Emergency Operations Center liaison officers maintained on the active call list shall be available to the Director of Emergency Services.

5. Responsibility for personnel instruction and any specialized training in the Emergency Operations Center shall be provided by Town.

6. In the event a major disaster occurs, the Sheriff' s Office shall provide support as required to comply with the Town' s emergency operations cost recovery efforts.

H. Booking and Processing Services
County shall provide booking and processing services to those arrested persons within the Corporate limits ofTown, and who are brought to the County jail for booking or detention.

I. Communication Services
The County shall, through its Communication Department, provide for emergency communication services in support ofthe Sheriff' s Office and Town' s operations. Services will include 24 hour per day 9- 1- 1 telephone answering and radio dispatching of Sheriffs personnel. Services will be provided in accordance with the existing departmental operational procedures.

II. COMPENSATION
A. Compensation for Law Enforcement Services Provided by Sheriff

1. The Town shall compensate the County utilizing the Fiscal Year 2014/ 2015 base rate established for general law enforcement and county communications ( hereinafter " law enforcement"). The parties agree that the annual increase to law enforcement service costs shall be limited to the base rate times the percentage increase in total compensation ( exclusive of PERS) provided to all patrol deputies of the Sheriff' s Office as set forth in a calculation formula agreed and attached hereto as " Exhibit B" and incorporated herein by reference, or the annual average for the 12 month period of December to December of the US Department of Labor, Bureau of Labor Statistics, Urban Wage Earners and Clerical Workers Consumer Price Index (CPI/W) for the San Francisco -Oakland -San Jose region hereinafter " CPI/ W") plus 2%, whichever is less. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the life of the agreement. In addition, the Town agrees to

compensate the County for any PERS cost increases charged to the County. These contractual costs may be adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

2. If, during the course of a fiscal year, it appears that the Sheriff will exceed the planned level of service, Town or Sheriff shall as soon as possible notify the other party and propose amendments or modifications to the plan of services for the balance of the fiscal year. Town or Sheriff shall review any such proposed modifications but is not obligated to approve them. If Town does not approve them, the Sheriff is not obligated to provide such services over and above the level of services provided in the plan. Town is not obligated to pay for services in an amount greater than the total that has been approved in the plan. The County agrees that it will not unilaterally reduce the level of law enforcement services without prior consultation with the Town.

3. In those years during which a contract is to be negotiated between the County of Santa Clara and the Deputy Sheriffs Association, and has not been settled for the purpose of computing increases in this agreement, the county shall utilize the average CPI/ W plus 2% for computation of said increases plus any additional PERS contribution increases. County will subsequently notify Town of any increases in rates resulting from the new contract terms, within thirty (30) days of the date of such contract resolution. For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPVW plus 2% for each individual year. The increase over the life of the agreement will not exceed the actual cumulative average of CPI/W plus 2% for the ten year agreement.

4. County shall specify to Town, not less than ninety ( 90) days prior to the start of Town's fiscal year, the new projected budget annual contract amount.
a. Town shall compensate County at the primary rate, for the Activity" and " Patrol" time expended in the Town. Additionally, County shall charge Town for meal periods, "beat preparation" time and " securing from beat" time at the rate often percent ( 10%) of the above referenced hours.
b. " Activity" and " Patrol" times are identified through the County Patrol Activity Network Analysis ( COPANA) and Patrol Activity

Report (PAR). A listing of items and their designations as Activity" or "Patrol" are to be set forth in the attachment to the yearly plan for service. The COPANA and PAR software
applications may be updated or exchanged for newer software applications during the life of the agreement.

B. Supplemental/ Reserve Service
Compensation for all services within Sections A., B. and C. to be rendered pursuant to this agreement shall be based upon one of the following five 5) rates per hour of service:
a. Primary Rate. This rate is calculated to reflect the average full cost of a single Deputy with patrol vehicle.
b. Supplemental Day Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is not payable to the deputy who operates the vehicle.

C. Supplemental Night Rate. This rate is calculated according to the cost of a single Deputy with patrol vehicle during periods when the night shift differential salary increment is payable to the deputy who operates the vehicle.
d. Supplemental Reserve Rate. This rate is calculated according to the cost oftwo Reserve Deputy Sheriffs with patrol vehicle. e. Investigative Service Rate. This rate is calculated to reflect the average full cost per hour of an investigator' s time.

2. Town shall compensate County monthly for each hour of Supplemental Service at the rates described above and specified in Exhibit A.

C. Base Rent and Operating Costs of Westside Substation

1. Town and County shall share the costs of renting and operating the West Valley Division Substation as follows:
a. The Town' s share of the base rent and operating cost will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2. 5% each year commencing November 8, 2015 and Town shall be
responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate

taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2014/2015 Base Year. Yearly increases in controllable operating costs ( other than insurance, taxes and utilities) shall be capped at 5%. These operating costs maybe adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July 1.

The Town's share of the operating cost and base rent will be a prorated amount based upon the actual billable hours as indicated in the COPANA reports. For budgeting purposes estimates are provided in the plan of execution of law enforcement services contract provided each year.
b. Town shall pay to County monthly that portion of the substation operating costs attributable to Town. Any change to the location of the substation, or the cost of the facility over and above the contract language as set forth in II.C. I. a., shall be mutually agreed to by the parties to this agreement.

C. For the purposes of this provision of the Agreement ( 1) " Operating Costs" are defined as the cost ofrent, janitorial services, minor repairs, and utilities and all other costs the County is required to pay under the lease agreement for the substation.
d. Pro rata share to Town for substation costs will not be changed during the term of this agreement due to the loss of any contracting city unless mutually agreed to by the remaining parties to the agreement.

D. Compensation for Criminal Justice Administrative Services The criminal justice administrative fee is based upon an approved County of Santa Clara Ordinance No. NS - 300.470.

E. Method of payment for all Services
Compensation for all services shall be paid by Town to County in the following manner:

1. The Town shall pay to County an amount equal to one -twelfth ofthe annual projected budget amount as calculated in Exhibit B. First payment is due on the tenth day following the last day of each month of the contract year.

2. Adjustment to the law enforcement annual projected budget -amount shall be performed every year of the contract as follows:
a. The difference between the actual cost of police services for the previous year, as shown by the COPANA report and the amount actually paid by Town to County for those services shall be added to, or subtracted from, the amount paid for the prior year. b. Other police services not included in COPANA Reports shall be reconciled every year for those specific services.

3. Payments, or any portion thereof, not made by Town to County within thirty (30) days ofthe due date shall accrue interest at the rate of ten percent( 10%) per annum until paid. Interest so accrued shall be payable to county on the last day ofthe month in which it accrued.

4. By September 30 following the end of each ofthe contract reconciliation years, County shall provide to Town the COPANA report for the entire contract years. If the amount actually paid by Town to County exceeds the cost of law enforcement services and operating costs of the West Valley Station as set forth in the COPANA report, County shall pay to Town the amount of such excess by October 1 following the end ofthe contract year.

Within twenty-one ( 2 1) days ofreceipt of such final COPANA report, Town shall pay to County the full amount, if any, by which the costs of police services, as set forth in all COPANA reports for the contract year, exceeds the amount actually paid by Town for such services. For purposes of calculating the final amount due to County from Town, Town' s credit for the amount actually paid by Town shall not include any interest paid by Town due to late monthly payments.

III. REPORTS
A. Monthly Reports
County shall provide to Town on a monthly basis report( s) on the incidence of crime within Town. Said report( s) shall differentiate between " law enforcement services" and supplemental services," and shall be in a format as agreed upon between County and Town.

1. County shall provide such month end reports to Town within thirty (30) days ofthe last day of that month.

2. By September 30 following the end of the contract year, County shall provide to Town the COPANA report for the entire contract year.

3. Special additional reports requested by Town may be provided at cost.

IV. HOLD HARMLESS CLAUSE
A. The County shall indemnify, defend, and hold harmless the Town, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance ofthe duties and obligations ofthe County and its employees set forth in this agreement.

B. The Town shall indemnify, defend, and hold harmless the County, its officers, agents and employees from any loss, liability, claim, injury or damage arising out of, or in connection with, performance of the duties and obligations ofthe Town and its employees set forth in this agreement.

C. This mutual indemnification agreement is adopted pursuant to Government code section 895. 4 and in lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government code section 895. 6.

V. INSURANCE AND LIABILITY
County and Town shall each maintain its own liability insurance coverage, through self-insurance or otherwise, against any claim of civil liability arising out of the performance of this agreement.

VI. TERM OF AGREEMENT
This agreement shall become effective on 7/ 1/ 14, and may be terminated without cause by County or Town upon the giving of one -hundred and eighty ( 180) days written notice of such termination to the other party. In the absence of such notice oftermination, this agreement shall be effective for a term of one hundred and twenty ( 120) months until 7/ 1/ 24, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the ten- year term, the Town shall nonetheless pay the full amount ofits pro - rata share remaining on County tenant improvements, moving costs and remaining lease commitments for the West Valley Division substation.

At the expiration of this ten ( 10) year contract, this contract can be renewed for an additional five (5) year period upon written notice ofrenewal by Town and the County to the other parties at least one hundred eighty ( 180) days prior to the expiration of this contract.

The 2004 Law Enforcement Contract between the parties and any extension thereof is terminated upon the effective date of this Agreement.

This agreement may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one document.

COUNTY OF SANTA CLARA
Date: JUN 2 4 2014
Signed and certified that a copy ofthis
Document has been delivered by electronic
Or other means to the President, Board of
Supervisors.

By:.

VVnsserman; President " "..........

Board of Supervisors
Atte : Dated: JUN 2 4 2014
RegadaClerk
Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:

Ch 1 Stevens, Deputy County Counsel ( Date)

Date: June 19, 2014
AS TO FORM AND LEGALITY:

Steven Mattas, City J
Dated: June 19, 2014

TOWN OF LOS ALTOS HILLS
r
By:

Carl Cahill, City Manager

EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

LOS ALTOS

RATES CUPERTINO HILLS SARATOGA

GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours - Patrol
Total Hours
Proj Costs FY 2014- 2015 @ $ 164. 90
TRAFFIC ENFORCEMENT - DAYS:

Proposed Hours
Proj Costs FY 2014- 2015 @ $ 162. 43
Cupertino @ $ 162. 45
TRAFFIC ENFORCEMENT - NIGHTS:

Proposed Hours
UNINCORP.
38, 248. 0 5, 421. 0 20, 060. 0 14, 696. 0
6, 307, 095 $ 893, 923 $ 3, 307, 894 $ 2, 423, 370
7, 200. 0 43. 0 4, 195. 4 0. 0
6, 984 $ 681, 451 $ 0
1, 169, 640

0. 0 0. 0 0. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 166. 04 $ 0 $ 0 $ 0
Cupertino @ $ 166. 06 $ 0
INVESTIGATIVE HOURS:

Proposed Hours 7, 200. 0 600. 0 2, 400. 0 0. 0
Proj Costs FY 2014- 2015 @ $ 159. 02 $ 1, 144, 944 $ 95, 412 $ 381, 648 $ 0

EXHIBIT A

PROPOSED COSTS
FISCAL YEAR 2014- 2015

RATES CUPERTINO
RESERVES ACTIVITY HOURS:

Proposed Hours 1, 650. 0
Proj Costs FY 2014- 2015 @ $ 48. 70
OPERATING COSTS OF WEST VALLEY SUBSTATION:

Proj Hours FY 2014- 2015
89, 863
Percentage
Proj Costs July 2014 - Oct 2014
Proj Costs Nov 2014 - Jun 2015
Total Proj Costs of Substation
SUBTOTAL COSTS:

Proj Costs FY 2014- 2015

PROJECTED SPECIAL SERVICES
LOS ALTOS UNINCORP.

HILLS SARATOGA CITIES

22. 0 340. 0 0. 0
80, 355 $ 1, 071 $ 16, 558 $ 0
45, 448 5, 464 24, 255 14, 696

50. 5748% 6. 0804%
@ $ 418, 614 yr $ 70, 571 $ 8, 484
@ $ 418, 614 yr $ 141, 142 $ 16, 969
418, 614 $ 211, 713 $ 25, 453 $ 112, 989 $ 68, 459

26. 9911% 16. 3538%
37, 663 $ 22, 820
75, 326 $ 45, 639
8, 913, 747 $ 1, 022, 843 $ 4, 500, 540 $ 2, 491, 829
Projected Hours FY 2014- 2015 1, 815. 5 0 0 0
Cupertino Traffic Sergeant 189, 351 0 0 0
Saratoga School Resource Officer 0 0 100, 000 0

SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014- 2015 @ $ 136. 23 395, 721 0 0 0
1 SRO @ 85% and 1 SRO @ 75%)

TOTAL SHERIFF LAW ENFORCEMENT COSTS
Projected Costs FY 2014- 2015 $ 9, 498, 819 $ 1, 022, 843 $ 4, 600, 540 $ 2, 491, 829 CAPPED COSTS 2014- 2015
Proj Costs Capped @ 4. 6% ( CPI+ 2%) Increase $ 9, 840, 602 $ 1, 060, 170 $ 4, 753, 605 $ 0 AMOUNTS BELOW CAP OF 4. 6% ($ 341, 783) ($ 37, 327) ($ 153, 065) $ 0

Law Enforcement Contract
Exhibit B
Compensation for Services
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation ( salary and benefits) at top step for a 40 -hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive of PERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The annual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2014/ 2015:

Base Year 2014/ 2015 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2015/ 2016 through 2024/ 2025:

Preceding Base Year Costs
X
Lesser of Percentage change in total compensation or Consumer Price Index- Urban Wage Earners and Clerical Workers ( CPI/ W) plus 2% ( For years in which compensation is increased in a multi-year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPI/ W plus 2% for each individual year.)
Plus
Percentage Change ( Increase/ Decrease) in Actual County PERS Costs

RESOLUTION 33- 24

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR

EXTENSION OF THE LAW ENFORCEMENT AGREEMENT WITH THE SANTA

CLARA COUNTY OFFICE OF THE SHERIFF
WHEREAS, on July 1, 2014, the Town of Los Altos Hills entered into an agreement with the Santa Clara County Office of the Sheriff for law enforcement services; and WHEREAS, the term of the agreement is set to expire on July 1, 2024; and WHEREAS, the contract cities of Saratoga, Cupertino, and Los Altos Hills negotiated a two- year extension of the current law enforcement agreement keeping the same methodology to rate increases from year to year.

NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe Town of Los Altos Hills hereby authorizes the City Manager to extend the law enforcement agreement with the Santa Clara County Office of the Sheriff for an additional two- year period.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of June 2024 by the following vote:

AYES: Mok, Schmidt, Tankha, Tyson
NOES: None
ABSTAIN: None
ABSENT: Swan
ATTEST:
4n1j Birdsong -Milli City Clerk
BY: /
S
4k
do y . Mok, or
ITEM 4B, Attachment 2

FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE COUNTY OF SANTA CLARA AND

THE TOWN OF LOS ALTOS HILLS
This is the First Amendment to the Agreement between the County of Santa Clara ( County) and the Town of Los Altos Hills ( Town) entered into on June 24, 2014, for law enforcement services to the Town.

On June 24, 2014, the Board of Supervisors approved this Agreement.

This Agreement is amended as follows effective May 21, 2024:

1. Key Provision Change: Compensation
Key Provision, AGREEMENT TERM II. A. 1. the first sentence, related to Compensation for Law Enforcement Services Provided by the Sheriff, on page 4 of the Agreement is amended to read: " The Town shall compensate the County utilizing the Fiscal Year 2024/ 2025 base rate established for general law enforcement and county communications ( hereinafter " law enforcement"). The remainder of the language in Section II. A. 1. shall remain in effect.

2. Key Provision Change: Base Rent and Operating Costs of Westside Substation Key Provision, AGREEMENT TERM II. C. 1. a. on pages 6- 7, related to Base Rate and Operating Costs of Westside Substation is amended to read: " The Town' s share of the base rent and operating cost of Westside Substation will be based upon the lease agreement between the County and Dollinger Properties, LLC. The monthly base rent will increase 2. 5% each year commencing November 8, 2024, and Town shall be responsible for its share of this base rent increase. Town shall be responsible for any increase in operating expenses and real estate taxes allocated to the building to the extent that such expenses exceed costs incurred in the FY2024/ 2025 Base Year. Yearly increases in controllable operating costs other than insurance, taxes, and utilities) shall be capped at 5%. These operating costs may be adjusted only one ( 1) time per year to be effective at the start of each fiscal year on July

1." The remainder of the language in Section II. C. 1. a. shall remain in effect.

3. Key Provision Change: Term of Agreement
Key Provision, AGREEMENT TERM VI.. related to Term of Agreement, on page 9 of the Agreement is amended to read: " This agreement shall become effective on July 1, 2024, and may be terminated without cause by County or Town upon the giving of one -hundred and eighty ( 180) days written notice of such termination to the other party. In the absence of such notice of termination, this agreement shall be effective for a term of twenty-four (24) months through June 30, 2026, subject to any modifications which are made in accordance with the terms and conditions of this agreement. If Town elects to terminate this Agreement prior to the expiration of the term, the Town shall nonetheless pay the full amount of its pro -rata share remaining on the County tenant improvements, moving costs, and remaining lease commitments for the West Valley substation." The following language is hereby deleted: " At the expiration of this ten ( 10) year contract, this contract can be renewed for an additional five 5) year period upon written notice of renewal by the Town and the County to the other parties at least one hundred eighty ( 180) days prior to the expiration of this contract."

4. Replace Exhibit A:

Remove Exhibit A: Proposed Costs Fiscal Year 2014-2015 in its entirety and replace with Exhibit A 2024- 2025 Proposed Costs, attached hereto this First Amendment and incorporated herein by this reference.

Board of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams
First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills.

V
I
O
M
CL

5. Replace Exhibit B
Remove Exhibit B: Compensation for Services in its entirety and replace with Exhibit B:

Law Enforcement Contract Compensation for Services, attached hereto this First Amendment and incorporated herein by this reference.

All other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between the original Agreement and this First Amendment, this First Amendment controls.

The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter.

IN WITNESS WHEREOF, COUNTY and TOWN OF LOS ALTOS HILLS hereby agree to the terms of this First Amendment to the Contract.

COUNTY OF SANTA CLARA
Ouwllw
Susan Ellenberg
President, Board of Supervisors
Date: M AY 2 1 2024
Signed and certified that a copy of this document
has been delivered by electronic or other means to
the President, Board of Supervisors.

A ST:

Cartis Boone
Acting Clerk of the Board
Date: MAY 2 12 02 4

APPROVED AS TO FORM AND LEGALITY
DocuSiynod by:

Stephanie M. Jackson
Deputy County Counsel
Date:
5/ 15/ 2024

T W OF S HILLS
y
Peter Pirrteiad
City Manager, Town of Los Altos Hills
Date: Z G Z

APPROVED AS TO FORM AND LEGALITY
ti
Steven Mattas
City Attorney, Town of Los Altos Hills
Date:

Board of Supervisors: Sylvia Arenas, Cindy Chavez, Otto Lee, Susan Ellenberg, S. Joseph Simitian County Executive: James R. Williams
First Amendment to Agreement By and Between the County of Santa Clara and the Town of Los Altos Hills.

Exhibit A: 2024- 2025 Proposed Costs
Proposed Hours
Fiscal Year 2024- 2025
General Law Enforcement Services ( Primary Rate)
Proposed Hours
Supplemental Services - Traffic Enforcement - Day
Proposed Hours - Enforcement Vehicle - Deputy Sheriff
Proposed Hours - Motorcycle - Deputy Sheriff
Total Proposed Hours
Investigative Services
Proposed Hours
Supplemental Reserve Services
Proposed Hours
Total Proposed Hours
Traffic Sergeant
Number of Traffic Sergeant
School Resources Officer
Number of SRO
Los Altos Unincorporated
Cupertino Hills Saratoga Areas Total
41, 881 5, 421 20, 060 14, 696 82, 058
1, 803 - - 1, 803
5, 447 1, 860 4, 195 11, 502
7, 250 1, 860 4, 195 - 13, 305
5, 100 750 2, 400 8, 250
200 22 68 - 290
54, 431 8, 053 26, 723 14, 696 103, 903
1 - - -
2 - 1
Exhibit A: Page 1 of 5

PROPOSED CONTRACT COSTS
Fiscal Year 2024- 2025
Cupertino - 1 SRO @ 85% and 1 SRO @ 75%; Saratoga - 1 SRO @ 70%) Operating Costs Of West Valley Substation
Proposed Costs 279, 769 41, 389 137, 355
Unincorporated
Overtime
Cupertino Los Altos Hills Saratoga Areas
General Law Enforcement Services
Total Proposed Contract Costs 17, 898, 214
Proposed Costs 12, 788, 363 1, 655, 302 6, 125, 321 4, 487, 424 Supplemental Services - Traffic Enforcement - Day
8, 479, 808 4, 553, 260
Proposed Costs 2, 193, 343 562, 555 1, 269, 219 0
Investigative Services
Proposed Costs 1, 325, 235 194, 888 623, 640 0
Supplemental Reserve Services
Proposed Costs 15, 400 1, 694 5, 236 0
Traffic Sergeant
Proposed Costs 570, 774 0 0 0
School Resources Officer
Proposed Costs 725, 330 0 317, 332 0
Cupertino - 1 SRO @ 85% and 1 SRO @ 75%; Saratoga - 1 SRO @ 70%) Operating Costs Of West Valley Substation
Proposed Costs 279, 769 41, 389 137, 355 75, 536
Overtime 0 200, 000 0 0
Total Proposed Contract Costs 17, 898, 214 2, 655, 828 8, 478, 103 4, 562, 960 Total Capped Costs * 17, 916, 051 2, 661, 025 8, 479, 808 4, 553, 260 Amount in Excess of of/ ( Below Budget Cap) ($ 17, 837) 5, 197) ($ 1, 705) $ 9, 700 Increase in costs capped at the lesser of CPI+ 2% or the average compensation increase and PERS increase Exhibit A: Page 2 of 5

COSTS COMPARISON BETWEEN
Fiscal Years 2023- 2024 and 2024- 2025
School Resources Officer
Budgeted Costs FY 2023- 2024 $ 637, 308 0 278, 822 $ 0
Proposed Costs
Unincorporated
0 317, 332 $ 0
Cupertino Los Altos Hills Saratoga Areas
General Law Enforcement Services

13. 81% 0. 00% 13. 81%
Budgeted Costs FY 2023- 2024 11, 756, 416 1, 521, 729 5, 631, 043 4, 125, 314 Proposed Costs FY 2024- 2025 12, 788, 363 1, 655, 302 6, 125, 321 4, 487, 424 Change ($) 1, 031, 947 133, 573 494, 278 362, 110
Change (%) 8. 78% 8. 78% 8. 78% 8. 78%
Supplemental Services - Traffic Enforcement - Day
Budgeted Costs FY 2023- 2024 2, 509, 784 516, 755 1, 165, 888 0 Proposed Costs FY 2024- 2025 2, 193, 343 562, 555 1, 269, 219 0 Change ($) 316, 441) 45, 800 103, 331 0
Change (%) 12. 61% 8. 86% 8. 86%
Investigative Services
Budgeted Costs FY 2023- 2024 1, 815, 480 189, 113 605, 160 0 Proposed Costs FY 2024- 2025 1, 325, 235 194, 888 623, 640 0 Change ($) 490, 245) 5, 775 18, 480 0
Change (%) 27. 00% 3. 05% 3. 05%
Supplemental Reserve Services
Budgeted Costs FY 2023- 2024 24, 090 1, 606 4, 964 0
Proposed Costs FY 2024- 2025 15, 400 1, 694 5, 236 0
Change ($) 8, 690) 88 272 0
Change (%) 36. 07% 5. 48% 5. 48%
Traffic Sergeant
Budgeted Costs FY 2023- 2024 539, 190 0 0 0
Proposed Costs FY 2024- 2025 570, 774 0 0 0
Change ($) 31, 584 0 0 0
Change (%) 5. 86% 0. 00% 0. 00%
School Resources Officer
Budgeted Costs FY 2023- 2024 $ 637, 308 0 278, 822 $ 0
Proposed Costs FY 2024- 2025 $ 725, 330 0 317, 332 $ 0
Change ($) 88, 022 0 38, 510 $ 0
Change (%) 13. 81% 0. 00% 13. 81%
Exhibit A: Page 3 of 5

Exhibit A: Page 4 of 5
Unincorporated
Cupertino Los Altos Hills Saratoga Areas
Operating Costs Of West Valley Substation
Budgeted Costs FY 2023- 2024 284, 858 38, 064 126, 322 69,468 Proposed Costs FY 2024- 2025 279, 769 41, 389 137, 355 75, 536 Change ($) 5, 089) 3, 325 11, 033 6, 068
Change (%) 1. 79% 8. 74% 8. 73% 8. 73%
Overtime
Budgeted Costs FY 2023- 2024 0 200, 000 0 0
Proposed Costs FY 2024- 2025 0 200, 000 0 0
Change ($) 0 0 0 0
Change (%) 0%
Total Budgeted Costs FY 2023- 2024 17, 567, 126 2, 467, 267 7, 812, 199 4, 194, 782 Total Proposed Costs FY 2024- 2025 17, 898, 214 2, 655, 828 8, 478, 103 4, 562, 960 Change ($) 331, 088 188, 561 665, 904 368, 178
Change (%) 1. 88% 7. 64% 8. 52% 8. 78%
Exhibit A: Page 4 of 5

FY 2024- 2025 Budget Cap
Exhibit A: Page 5 of 5
Unincorporated
Cupertino Los Altos Hills Saratoga Areas
Total Budgeted Costs FY 2023- 2024 17, 567, 126 2, 467, 267 7, 812, 199 4, 194, 782 Adjusted Total Budgeted Costs -
Excluding Operating Costs of West
Valley Substation and Overtime FY 2024- 2025 16, 248, 254 2, 229, 203 7, 685, 877 4, 125, 314 Annual Allowable Increase Including
PERS 8. 54% 1, 388, 028 190, 433 656, 576 352, 410
FY2024- 2025 Capped Costs 17, 636, 282 2, 419, 636 8, 342, 453 4, 477, 724 FY2024- 2025 Operating Costs of West Valley Substation 279, 769 41, 389 137, 355 75, 536 Overtime 0 200, 000 0 0
Total FY2024- 2025 Budget Cap 17, 916, 051 2, 661, 025 8, 479, 808 4, 553, 260 FY 2024- 2025 Proposed Costs 17, 898, 214 2, 655, 828 8, 478, 103 4, 562, 960 Amount in Excess of or ( Below Budget Cap) 17, 837) 5, 197) 1, 705) 9, 700 Exhibit A: Page 5 of 5

Exhibit B:

Law Enforcement Contract
Calculation of Annual Compensation
To calculate the annual projected budget increase to this contract, the following shall apply:

ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:

1. Total compensation refers to the amount Santa Clara County Sheriff Department provides for total compensation ( salary and benefits) at top step for a 40 -hour patrol deputy.

2. At the subsequent July 1, the new total compensation amount ( exclusive of PERS) will be divided by the total compensation effective on the prior July 1 ( exclusive of PERS), to derive a percentage change in total compensation.

The aiulual projected budget increase in contract costs shall be computed as follows:

Fiscal Year 2024/ 2025:

Base Year 2024/ 2025 costs = costs as shown in Exhibit A to this Agreement.

Fiscal Years 2025/ 2026:

Preceding Base Year Costs
X
Lesser of Percentage change in total compensation or Consumer Price Index- Urban Wage Earners and Clerical Workers ( CPUW) plus 2% ( For years in which compensation is increased in a multi- year contract, the annual increase to law enforcement service costs shall be limited to the average compensation increase for each year of the contract, not to exceed CPUW plus 2% for each individual year.)
Plus
Percentage Change ( Increase/ Decrease) in Actual County PERS Costs Exhibit B: Page 1 of 1

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RECEIVE AND ACCEPT THE FINDINGS OF THE TOWN-WIDE

COMPENSATION STUDY
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive and accept the findings of the Town-wide Compensation Study BACKGROUND:

The Town periodically conducts compensation surveys to ensure its compensation practices remain competitive and aligned with regional labor market conditions. These studies support recruitment, employee retention, and long-term budget planning. This effort also directly supports the City Council Work Plan priority on employee retention.

Pursuant to Section 2-3.219 of the Municipal Code, the City Manager is responsible for presenting an annual salary plan to the City Council. Additionally, Sections 3 and 7 of the City Council-approved Employee Handbook assign the City Manager, or designee, the responsibility of preparing and presenting a Classification and Compensation Plan. The last comprehensive study was conducted in 2021. Best practice recommends a compensation study every three to five years.

In the years following the COVID-19 pandemic, the Town—like many agencies—faced elevated staff turnover. In 2023, the Town launched a Stay Interview Program to proactively gather employee feedback, improve engagement, and boost workplace satisfaction.

As of FY 2024–25, the Town is nearly fully staffed for the first time in years—an outcome attributed to enhanced Town benefits, improved morale and a more supportive workplace culture.

In early 2025, the Town conducted a second round of stay interviews. Dr. Frank Benest, an outside consultant, reviewed all interview notes and identified several recurring themes and actionable recommendations. A key takeaway was a desire among employees for more competitive salaries. Dr.

Benest recommended conducting a salary study to ensure the Town’s salaries remain competitive with those of neighboring public agencies. This was supported by anecdotal evidence that some employees were actively considering positions at nearby jurisdictions offering higher pay.

The following table summarizes annual staff turnover rates over the past 14 years:

ITEM 4C
PP

Staff Report to City Council Page 2
Compensation Study
April 17, 2025
Calendar
Year Departure Retirement Allocated Positions
Percentage
Departure
2015 4 1 19.2 26%
2016 6 0 22.2 27%
2017 4 0 23.2 17%
2018 7 0 23.2 30%
2019 10 1 25.2 44%
2020 1 1 26.2 8%
2021 8 1 26.2 34%
2022 4 1 27 19%
2023 6 2 28 29%
2024 5 0 28 18%
2025 0 0 27 0%
The recent drop in turnover reflects improved morale and culture—but compensation remains a recurring theme in staff feedback. Addressing salary alignment now will help preserve this progress. In today’s labor market, competitive compensation is no longer a differentiator—it is table stakes.

Maintaining market-aligned salaries is essential to retaining staff. As the Town has seen firsthand, 0 2
4 6
8 10
12 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Separation/Retirement
Departure Retirement

Staff Report to City Council Page 3
Compensation Study
April 17, 2025
losing key employees is often more disruptive and costly than retaining them. Research and experience show that staff will leave for higher pay when compensation is out of sync with the market. At the same time, compensation alone is not sufficient—organizational culture is equally important. To remain an employer of choice, the Town must offer competitive pay and continue cultivating a positive, values-driven workplace.

DISCUSSION:

Comparator Agency Review
The Town’s HR consultant, MRG, LLC, helped the Town develop a list of comparator agencies using a clear, consistent, and objective set of criteria:
• Geographic proximity to Los Altos Hills
• Population size and community profile
• Organizational structure and service delivery model
• Labor market relevance
Previous Comparator Agencies (2021 Study)
The Town’s last salary survey was conducted in 2021 and included the following jurisdictions:
• City of Atherton
• City of Cupertino
• City of Half Moon Bay
• Town of Hillsborough
• City of Los Altos
• City of Monte Sereno
• Town of Moraga
• Town of Portola Valley
• City of Saratoga
• City of Sausalito
• Town of Tiburon
• Town of Woodside
Several agencies from the 2021 comparator list—such as Sausalito, Tiburon, Moraga, Half Moon Bay, and Monte Sereno—were removed due to factors like distance, coastal or tourism-based economies, or limited comparability in size and service model. Of these, geographic proximity is the most significant.

Experience shows that employees are far more likely to accept a higher-paying role nearby than to relocate solely for salary.

The average distance of removed comparator agencies was over 40 miles, while the newly added agencies are within 20 miles of Los Altos Hills, making them much more relevant from a commuter and labor market standpoint.

Based on this analysis, MRG recommended updating the comparator list to focus on agencies within a reasonable commuting distance that share key characteristics with Los Altos Hills. The Town competes for talent primarily with nearby cities and towns—not with agencies outside the regional

Staff Report to City Council Page 4
Compensation Study
April 17, 2025
labor market or commuting shed (i.e., the geographic area from which most employees can reasonably commute).

Updated Comparator Agencies (2025 Study):
• Town of Atherton
• City of Campbell
• City of Cupertino
• Town of Hillsborough
• City of Los Altos
• Town of Los Gatos
• Town of Portola Valley
• City of Saratoga
• Town of Woodside
These agencies operate in similar labor markets, employ lean staffing models and contracted services, and primarily serve residential communities—closely aligning with Los Altos Hills.

Salary Benchmarking Study
The Town worked with Holly, an AI-powered public sector HR platform specializing in job classification analysis and compensation benchmarking, to conduct a comprehensive study of all Town positions. Holly is currently used by jurisdictions such as the City of Long Beach and San Bernardino County and applies advanced analytics to support equitable and competitive public-sector compensation practices.

The compensation analysis followed a structured and transparent methodology. Each Town position was benchmarked using Holly’s AI-powered system, which evaluated similarity based on core duties, job function, working environment, and organizational alignment. Only matches with at least 70% similarity were included, with a mean match score of 84% across all roles. Holly’s team independently reviewed and confirmed each match to ensure accurate, relevant comparisons across jurisdictions.

Town staff then reviewed and validated all results to ensure the position matches were appropriate, the data was complete, and the findings accurately reflected the Town’s organizational structure and job duties. Only roles with functional and organizational alignment were included, and Holly’s matches were manually confirmed by both their staff and Town staff.

Each position was evaluated against the median base salary of comparable roles in peer agencies.

While benefits are an important part of total compensation, base salary is the most visible, consistently benchmarked, and influential factor in recruitment decisions. Notably, stay interviews identified salary as a retention concern. This review addresses the most immediate and actionable risk, with a separate benefits analysis planned for a future phase in FY 2025-26 to ensure the Town remains competitive in total compensation.

Study Findings
The compensation study reviewed all Town classifications against updated market data from the selected comparator agencies. Key findings include:

Staff Report to City Council Page 5
Compensation Study
April 17, 2025
● While most positions remain competitive, nearly two thirds (60%) fall 5% or more below market, of which seven are more than 10% below the market median and two are significantly below market (>15%). The average market gap is 6%.
● The largest gaps appear in key roles, with Building Official (-16%), City Clerk (-15%), Building Inspector (-14%), Senior Building Inspector (-11%), Maintenance Worker I (-11%), Finance Manager (-10%), and Deputy City Manager (-10%) showing double-digit disparities with the market.
● Although the City Clerk position showed a substantial market gap, the Town will eliminate the Senior City Clerk classification, as this title is not commonly used by comparable agencies and no longer aligns with the Town’s organizational structure. ● The Building Official, Building Inspector, Senior Building Inspector, and Finance Manager roles remain in the salary schedule to preserve flexibility for future staffing needs, but are not currently budgeted or filled.
● These gaps affect departments essential to core service delivery across all levels of seniority and create vulnerability to recruitment and retention challenges as neighboring jurisdictions offer more competitive compensation.

Study findings will inform updates to the Town’s salary ranges. These are not automatic adjustments, COLAs, or across-the-board increases. Individual salary changes will be merit-based and administered through the annual performance review process.

The recommended adjustments will be incorporated into the FY 2025–26 Proposed Salary Schedule and presented alongside the budget in June. All salary ranges found to be 3% or more below market will be adjusted to the market median in FY 2025–26. Ranges with a gap of less than 3% will receive a standard CPI adjustment of 3%. If approved, the new salary ranges will take effect on July 1, 2025.

ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

Employee recruitment and retention is a stated priority in the 2024–25 City Council Work Plan. While the Compensation Study itself is not listed as a standalone item, it directly supports this goal by ensuring the Town remains competitive in the regional labor market.

FISCAL IMPACT:

There is no immediate fiscal impact from receiving and accepting the compensation study. However, any future salary adjustments—whether due to market alignment or merit—may carry budgetary implications. The Proposed Salary Schedule for FY 2025–26 will be adopted as part of the annual budget process. All salary ranges found to be 3% or more below market will be adjusted to the market median in FY 2025–26. Ranges with a gap of less than 3% will receive a standard CPI adjustment of 3%. No budget adjustments are proposed at this time, as individual salary changes will be merit-based and administered through the annual performance review process.

Staff Report to City Council Page 6
Compensation Study
April 17, 2025
The use of Holly’s platform has expanded the Town’s capacity to perform key Human Resources functions in-house, including salary and benefits benchmarking, as well as job classification analysis and development, reducing reliance on consultants. Holly’s software costs will be absorbed through savings within the existing HR contract budget.

ATTACHMENTS

1. Holly Compensation Study

1 TO: Los Altos Hills City Council
FROM: Brendan Hellweg & Cherie Chung, Founders, Holly
DATE: April 17, 2025
SUBJECT: Los Altos Hills Salary Study and Recommendations Report Summary
Holly completed a compensation study for the Town of Los Altos Hills, benchmarking salaries for all positions against selected comparator agencies. The study identifies current market competitiveness, highlights critical gaps, and provides targeted recommendations for adjustments to ensure the Town remains an attractive employer in a highly competitive regional labor market.

Holly's compensation analysis for 37 Los Altos Hills positions against 178 benchmarks reveals the Town's salaries are approximately 6% below benchmark median townwide. Further analysis will cover upcoming salary changes among comparators and total compensation. ● While most positions remain competitive, over half (54%) fall 5% or more below market, of which seven are more than 10% below the market median and two are significantly below market (>15%). The average market gap is 6%.
● The largest gaps appear in key roles, with Building Official (-16%), City Clerk (-15%), Building Inspector (-14%), Senior Building Inspector (-11%), and Maintenance Worker I (-11%), Finance Manager (-10%), and Deputy City Manager (-10%) showing doubledigit disparities with the market. ● These gaps affect departments essential to core service delivery across all levels of seniority and create vulnerability to recruitment and retention challenges as neighboring jurisdictions offer more competitive compensation.

Key Recommendations

1. Prioritized Adjustments: Implement a phased correction strategy beginning with the most below-market positions (>10% below median), followed by moderately undermarket positions, to address immediate retention risks.

2. Technical Position Focus: Allocate resources first to specialized roles in Building, Engineering, and Administrative leadership where skill gaps are hardest to fill and retention is most critical.

3. Structural Reform: Revise the salary structure to better align with market medians and establish biennial compensation reviews to maintain competitiveness.

Implementing these recommendations would strategically address Los Altos Hills' compensation gaps while balancing fiscal responsibility. These targeted adjustments will strengthen the Town's position in a competitive labor market, improve employee retention, and ensure continued highquality service delivery to residents.

2 About Holly
Holly is an AI-powered platform dedicated to modernizing government hiring and compensation practices. By leveraging data-driven analysis and technology, we support jurisdictions in achieving equitable, competitive, and efficient compensation structures. We are currently active in jurisdictions representing three million California residents.

The Town of Los Altos Hills contracted with Holly on April 1, 2025, and data was collected between April 4 through April 7, using salary data for the 2024-2025 Fiscal Year for all jurisdictions. Our compensation analysis followed a structured, transparent methodology:
● Comparator Selection: Comparator jurisdictions were selected based on geographic proximity, community demographics, organizational size, and service delivery models. ● Data Collection: Holly leveraged current-year comparator jurisdiction public disclosures to gather and process position descriptions and salary data. ● Benchmarking Analysis: Holly utilized AI-powered analytics to perform precise, dutiesbased comparisons, ensuring robust alignment of roles across jurisdictions. ● Human Confirmation: Holly team conducted independent review of position matches to ensure effective benchmarking against roles and weigh in on ambiguous cases. ● Market Positioning: Each Town position was evaluated against the midpoint salaries of equivalent roles in comparator agencies, highlighting competitive alignment and gaps. ● Recommendations: Adjustments were recommended based on identified market gaps, recruitment priorities, and retention risks.

1. Comparator Selection
Comparator jurisdictions were selected based on:
● Geographic proximity and relevance to Los Altos Hills. ● Similar population sizes, community profiles, and staffing structures. ● Comparable labor markets and organizational service delivery models.

Comparator Agencies Assessed:

Entity Type Population Operating Budget Similarity Mean Diff Los Altos Hills Town 7,989 $19M 100% 0%
Portola Valley Town 4,397 $10M 95% 1%
Woodside Town 5,256 $12M 92% 8%
Los Altos City 31,625 $55M 91% -7%
Atherton Town 6,769 $22M 87% -5%
Hillsborough Town 11,258 $33M 84% -2%
Saratoga City 30,771 $31M 82% -11%
Los Gatos Town 33,529 $53M 81% -4%

3 Cupertino City 55,401 $90M 78% -8%
Campbell City 42,000 $56M 76% -11%
These agencies reflect competitive labor pools that align closely with Los Altos Hills' organizational profile and employment market. Factors considered include size, operating budget, economic & labor market status, density, and agency service coverage (Police, utilities, etc.). Notably, the highest similarity score jurisdictions have smaller Mean Differences (calculated as the averages of all midpoint-to-midpoint median benchmarks for that jurisdiction against Los Altos Hills positions).

2. Data Collection, Benchmarking, & Validation
Holly assessed similarity for all Los Altos Hills against the most similar jobs within each comparator jurisdiction. We used a minimum similarity of 70% for inclusion based on the core duties, working structure, and position in the organizational structure of the roles.

1. Collection: Holly utilized scraping, optical character recognition, and manual confirmation to collect current-year salary information from each jurisdiction as well as class specifications or job descriptions to assist in position matching.

2. Position Tagging: The analysis uses five broad categories of matching criteria: Job Function Alignment (20%), Work Characteristics (45%), Environmental Factors (15%), Role Alignment (15%), and Semantic Similarity (5%). Within each category, the system evaluates 15-20 criteria, prioritizing job function match.

3. Position Matches: Our matches had a mean similarity of 84%, a high of 100% (for functionally identical roles such as Town Manager to Town Manager), and a low of 72%.

4. Match Validation: Following programmatic matching, we assessed each position to ensure accurate comparisons.

3. Competitive Positioning and Recommendations
Holly then processed the competitive relationships between Los Altos Hills and position benchmarks.

A detailed table, attached separately, outlines each Town position's current compensation relative to market median rates from selected comparator jurisdictions. Among these jurisdictions, Los Altos Hills seeks to track the market median, which we assess at the midpoint or middle grade for each position (and the single salary for roles without grades). For the purpose of this analysis, we solely consider salary and do not include other forms of compensation, which will be the subject of subsequent reports.

Positions are categorized as:
● At Market (within 5% of comparator median)
● Below Market (5%-15% below comparator median)
● Significantly Below Market (>15% below comparator median)

4 Recommendations:

1. Prioritized Adjustment Approach
Implement a phased strategy addressing critical gaps first:
● Phase 1 (Immediate): Address positions >15% below market ● Phase 2 (Within 6 months): Adjust positions 10-15% below market ● Phase 3 (Within 12 months): Address positions 5-10% below market

2. Further Analysis
Assess additional factors in recruitment and retention:
● Compensation: Review total compensation factors as well as upcoming changes to competitors to remain competitive in the market.
● Job Design: Assess position features such as requirements, duties, and career pathways to make the Town a more appealing employer. Assessments of skills-based hiring and barriers to employment can widen the set of potential candidates. ● Satisfaction: As it becomes relevant, survey staff on the nature of their duties and satisfaction with roles.

3. Structural Adjustments
● Salary Structure Revision: Align salary structures with median market rates, particularly for technical positions.
● Advancement Pathways: Create clearer progression for entry-level positions to improve retention.

Analysis of Each Position Against Benchmarks
For each role, Holly conducted a thorough market comparison based on:
● Role responsibilities, qualifications, and experience requirements. ● Direct salary comparisons with equivalent positions in comparator jurisdictions. ● Evaluation of unique factors influencing recruitment and retention challenges.

Key findings for critical positions are highlighted, outlining specific gaps and suggested adjustments to ensure ongoing competitiveness and effective staff retention. Exhibit 1 details the current salary schedule for the Town, while Exhibit 2 provides an aggregated summary of salary competitiveness. Exhibit 3 provides a detailed table of competitiveness and is available in Excel form alongside this report.

5 We appreciate the opportunity to support Los Altos Hills in ensuring fair, competitive, and strategically-aligned compensation practices. The Holly team is available for any and all questions as the City Council digests these assessments.

Respectfully submitted,
Brendan Hellweg
Co-founder, Holly
[email protected]
(413) 552-9365

6 EXHIBIT 1: TOWN OF LOS ALTOS HILLS SUMMARY TABLE
Position Annual Low Annual High Midpoint
City Manager $24,833 $24,833 $24,833
Deputy City Manager $12,953 $17,486 $15,219
Assistant to the City Manager $11,159 $15,064 $13,112
Management Analyst II $9,388 $12,673 $11,030
Management Analyst $8,095 $10,928 $9,511
Senior City Clerk $12,017 $16,223 $14,120
City Clerk $10,362 $13,989 $12,176
Admin Clerk/Technician $6,482 $8,750 $7,616
Administrative Services Director $15,767 $21,286 $18,527 Finance Director $14,964 $20,221 $17,593
Finance Manager $11,916 $16,087 $14,002
Senior Accountant $10,362 $13,989 $12,176
Accountant $8,505 $11,481 $9,993
Accounting Technician $7,705 $10,402 $9,053
Accounting Office Assistant $6,644 $8,969 $7,807
Community Development Director $15,767 $21,286 $18,527
Assistant Community Development Director/Building $12,953 $17,486 $15,219 Principal Planner $11,438 $15,441 $13,439
Senior Planner $9,863 $13,315 $11,589
Associate Planner $8,505 $11,481 $9,993
Assistant Planner $7,334 $9,900 $8,617
Building Official $10,362 $13,989 $12,176
Deputy Building Official/Plan Examiner $9,844 $13,289 $11,566 Senior Building Inspector $8,505 $11,481 $9,993
Building Inspector $7,334 $9,900 $8,617
Building Technician $6,810 $9,193 $8,002
Public Works Director & City Engineer $15,767 $21,286 $18,527 Utility Engineering Manager $12,017 $16,223 $14,120
Senior Civil Engineer $10,887 $14,697 $12,792
Associate Engineer $9,388 $12,673 $11,030
Assistant Engineer $8,095 $10,928 $9,511
Senior Maintenance Superintendent $11,438 $15,441 $13,439 Maintenance Superintendent $9,863 $13,315 $11,589
Maintenance Worker III $6,644 $8,969 $7,807
Maintenance Worker II $5,729 $7,734 $6,732
Maintenance Worker I $4,940 $6,669 $5,805
Community Services Manager $9,714 $13,113 $11,414
Community Services Supervisor $8,095 $10,928 $9,511

7 Recreation Specialist $5,190 $7,007 $6,098
Senior Public Works Inspector $9,770 $13,190 $11,480
Public Works Inspector $7,919 $10,691 $9,305

8 EXHIBIT 2: COMPARATIVE ANALYSIS WITH BENCHMARK PEERS
Title
LAH
Midpoint
Roles
Included Benchmark Median Diff
Accountant $9,993 6 $10,167 -2%
Accounting Office Assistant $7,807 2 $8,146 -4%
Accounting Technician $9,053 5 $8,515 6%
Administrative Clerk / Technician $7,616 6 $7,711 -1%
Administrative Services Director $18,527 4 $19,771 -6%
Assistant Community Development
Director / Building Official $15,219 7 $16,337 -7%
Assistant Engineer $9,511 6 $10,385 -8%
Assistant Planner $8,617 6 $9,184 -6%
Assistant to the City Manager $13,112 5 $13,709 -4%
Associate Engineer $11,030 6 $11,557 -5%
Associate Planner $9,993 9 $10,862 -8%
Building Inspector $8,617 6 $10,068 -14%
Building Official $12,176 7 $14,528 -16%
Building Technician $8,002 3 $8,090 -1%
City Clerk $12,176 9 $14,391 -15%
Community Development Director $18,527 9 $19,429 -5%
Community Services Manager $11,414 4 $12,250 -7%
Community Services Supervisor $9,511 4 $10,102 -6%
Deputy City Manager $14,761 4 $16,424 -10%
Finance Director $17,593 6 $18,896 -7%
Finance Manager $14,002 7 $15,617 -10%
Maintenance Superintendent $11,589 3 $12,160 -5%
Maintenance Worker I $5,805 7 $6,489 -11%
Maintenance Worker II $6,732 7 $7,246 -7%
Maintenance Worker III $7,807 5 $8,193 -5%
Management Analyst $9,511 6 $10,029 -5%
Management Analyst II $11,030 6 $10,943 1%
Principal Planner $13,439 4 $13,935 -4%
Public Works Director $18,527 8 $19,645 -6%
Public Works Inspector $9,305 8 $9,290 0%
Recreation Specialist $6,098 3 $6,357 -4%
Senior Accountant $12,176 5 $11,318 8%
Senior Building Inspector $9,993 7 $11,252 -11%

9 Senior Civil Engineer $12,792 6 $13,586 -6%
Senior Planner $11,589 9 $12,503 -7%
Senior Public Works Inspector $11,480 4 $10,852 6%
Utility Engineering Manager $14,120 6 $13,928 1%
Grand Total ($ Average) $11,550 215 $12,294 -6%

10 EXHIBIT 3: DETAILED COMPARATOR TABLE BY POSITION
Comparator
Agency Benchmark Title Similarity Low Midpoint High Difference Median Median
Diff
Los Altos Hills Accountant 100% $8,505 $9,993 $11,481 0% $10,167 -2% Atherton Accountant 90% $9,462 $10,208 $10,953 -2% $10,167 -2% Campbell Accountant 90% $9,268 $10,264 $11,260 -3% $10,167 -2% Hillsborough Accountant 90% $9,142 $10,127 $11,112 -1% $10,167 -2% Los Altos Accountant 90% $9,267 $10,266 $11,264 -3% $10,167 -2% Cupertino Accountant I 76% $8,077 $8,948 $9,819 12% $10,167 -2% Los Altos Hills
Accounting Office
Assistant 100% $6,644 $7,807 $8,969 0% $8,146 -4%
Campbell Accounting Clerk II 83% $7,667 $8,485 $9,303 -8% $8,146 -4% Los Altos Hills
Accounting
Technician 100% $7,705 $9,054 $10,402 0% $8,515 6%
Cupertino
Accounting
Technician 90% $8,011 $8,875 $9,738 2% $8,515 6%
Hillsborough
Accounting
Technician 84% $7,232 $8,011 $8,790 13% $8,515 6%
Saratoga
Accounting
Technician 84% $7,277 $8,515 $9,753 6% $8,515 6%
Los Altos
Accounting
Technician II 83% $7,365 $8,159 $8,952 11% $8,515 6%
Los Altos Hills
Administrative
Clerk / Technician 100% $6,482 $7,616 $8,750 0% $7,711 -1% Saratoga
Administrative
Assistant 84% $6,937 $8,115 $9,294 -6% $7,711 -1%
Cupertino
Administrative
Assistant 83% $7,046 $7,805 $8,564 -2% $7,711 -1%
Hillsborough
Administrative
Assistant 81% $6,455 $7,151 $7,846 7% $7,711 -1%
Woodside
Administrative
Assistant 81% $4,722 $7,083 $9,444 8% $7,711 -1%
Saratoga
Administrative
Technician 77% $7,277 $8,283 $9,289 -8% $7,711 -1%
Los Altos Hills
Administrative
Services Director 100% $15,767 $18,527 $21,286 0% $19,771 -6% Saratoga
Administrative
Services Director 88% $17,961 $21,015 $24,069 -12% $19,771 -6% Woodside
Administrative
Services Director 88% $11,830 $17,745 $23,660 4% $19,771 -6%

11 Cupertino
Director of
Administrative
Services 72% $19,430 $21,524 $23,618 -14% $19,771 -6%
Los Altos Hills
Assistant
Community
Development
Director / Building
Official 100% $12,953 $15,220 $17,486 0% $16,337 -7%
Campbell Building Official 94% $13,924 $15,426 $16,928 -1% $16,337 -7% Hillsborough Building Official 94% $12,498 $13,845 $15,192 10% $16,337 -7% Cupertino Building Official 91% $14,792 $16,386 $17,979 -7% $16,337 -7% Saratoga Building Official 84% $14,014 $16,398 $18,781 -7% $16,337 -7% Cupertino
Assistant Director
of Community
Development 76% $15,738 $17,435 $19,131 -13% $16,337 -7% Hillsborough
Assistant Director
of Building &
Planning 72% $14,747 $16,337 $17,926 -7% $16,337 -7%
Los Altos Hills Assistant Engineer 100% $8,095 $9,512 $10,928 0% $10,385 -8% Hillsborough Assistant Engineer I 89% $8,384 $9,286 $10,189 2% $10,385 -8% Saratoga Assistant Engineer 88% $9,663 $11,306 $12,948 -16% $10,385 -8% Hillsborough
Assistant Engineer
II 87% $9,243 $10,239 $11,234 -7% $10,385 -8%
Campbell Assistant Engineer 84% $10,599 $11,745 $12,891 -19% $10,385 -8% Los Gatos Assistant Engineer 84% $9,209 $10,531 $11,853 -10% $10,385 -8% Los Altos Hills Assistant Planner 100% $7,334 $8,617 $9,900 0% $9,184 -6% Woodside Assistant Planner 88% $5,922 $8,883 $11,844 -3% $9,184 -6% Campbell Assistant Planner 87% $9,294 $10,294 $11,294 -16% $9,184 -6% Cupertino Assistant Planner 84% $8,817 $9,954 $11,092 -13% $9,184 -6% Los Gatos Assistant Planner 84% $8,163 $9,341 $10,519 -8% $9,184 -6% Portola Valley
Assistant/Associate
Planner 78% $7,684 $9,028 $10,371 -5% $9,184 -6%
Los Altos Hills
Assistant to the
City Manager 100% $11,159 $13,112 $15,064 0% $13,709 -4% Cupertino
Assistant to the
City Manager 92% $12,944 $14,339 $15,734 -9% $13,709 -4% Los Altos
Assistant to the
City Manager 92% $12,375 $13,709 $15,042 -4% $13,709 -4%

12 Campbell
Assistant To City
Manager 90% $12,405 $13,743 $15,080 -5% $13,709 -4%
Woodside
Assistant to the
Town Manager 79% $7,335 $11,002 $14,669 19% $13,709 -4% Los Altos Hills Associate Engineer 100% $9,388 $11,031 $12,673 0% $11,557 -5% Los Gatos
Associate Civil
Engineer 94% $10,478 $11,975 $13,473 -8% $11,557 -5%
Cupertino
Associate Civil
Engineer 93% $10,552 $11,913 $13,274 -7% $11,557 -5%
Woodside Associate Engineer 88% $6,387 $9,581 $12,774 15% $11,557 -5% Atherton
Associate Civil
Engineer 84% $10,383 $11,202 $12,020 -2% $11,557 -5%
Campbell
Associate Civil
Engineer 80% $11,962 $13,253 $14,544 -17% $11,557 -5%
Los Altos Hills Associate Planner 100% $8,505 $9,993 $11,481 0% $10,862 -8% Hillsborough Associate Planner 97% $9,884 $10,950 $12,016 -9% $10,862 -8% Saratoga Associate Planner 88% $10,001 $11,703 $13,404 -15% $10,862 -8% Woodside Associate Planner 88% $6,387 $9,581 $12,774 4% $10,862 -8% Cupertino Associate Planner 87% $9,502 $10,728 $11,953 -7% $10,862 -8% Campbell Associate Planner 84% $10,863 $12,031 $13,199 -17% $10,862 -8% Los Altos Associate Planner 84% $9,998 $11,076 $12,153 -10% $10,862 -8% Los Gatos Associate Planner 84% $9,499 $10,862 $12,224 -8% $10,862 -8% Portola Valley
Assistant/Associate
Planner 84% $7,684 $9,028 $10,371 11% $10,862 -8%
Los Altos Hills Building Inspector 100% $7,334 $8,617 $9,900 0% $10,068 -14% Campbell Building Inspector 94% $10,275 $11,385 $12,494 -24% $10,068 -14% Cupertino Building Inspector 94% $9,327 $10,531 $11,735 -18% $10,068 -14% Hillsborough Building Inspector I 94% $8,232 $9,108 $9,985 -5% $10,068 -14% Los Altos Building Inspector 94% $8,922 $9,884 $10,845 -13% $10,068 -14% Los Gatos Building Inspector 94% $8,963 $10,252 $11,540 -16% $10,068 -14% Los Altos Hills Building Official 100% $10,362 $12,176 $13,989 0% $14,528 -16% Campbell Building Official 94% $13,924 $15,426 $16,928 -21% $14,528 -16% Cupertino Building Official 94% $14,792 $16,386 $17,979 -26% $14,528 -16% Hillsborough Building Official 94% $12,498 $13,845 $15,192 -12% $14,528 -16% Los Gatos
Chief Building
Official 94% $12,282 $14,431 $16,581 -16% $14,528 -16%
Los Altos Building Official 90% $13,115 $14,528 $15,941 -16% $14,528 -16%

13 Saratoga Building Official 84% $14,014 $16,398 $18,781 -26% $14,528 -16% Los Altos Hills
Building
Technician 100% $6,810 $8,002 $9,193 0% $8,090 -1%
Campbell Permit Technician 73% $7,439 $8,241 $9,043 -3% $8,090 -1% Cupertino Permit Technician 73% $7,165 $8,090 $9,015 -1% $8,090 -1% Los Altos Hills City Clerk 100% $10,362 $12,176 $13,989 0% $14,391 -15% Los Altos City Clerk 92% $12,991 $14,391 $15,791 -15% $14,391 -15% Cupertino City Clerk 90% $13,126 $14,540 $15,955 -16% $14,391 -15% Saratoga City Clerk 88% $12,561 $14,696 $16,831 -17% $14,391 -15% Campbell City Clerk 84% $13,078 $14,486 $15,893 -16% $14,391 -15% Hillsborough City Clerk 81% $11,307 $12,524 $13,740 -3% $14,391 -15% Portola Valley Town Clerk 77% $9,718 $11,213 $12,707 9% $14,391 -15% Woodside Town Clerk 76% $7,335 $11,002 $14,669 11% $14,391 -15% Los Gatos Town Clerk 74% $12,282 $14,431 $16,581 -16% $14,391 -15% Los Altos Hills
Community
Development
Director 100% $15,767 $18,527 $21,286 0% $19,429 -5%
Portola Valley
Planning &
Building Director 94% $14,592 $16,824 $19,055 10% $19,429 -5% Hillsborough
Director of
Building and
Planning 91% $17,539 $19,429 $21,318 -5% $19,429 -5%
Campbell
Community
Development
Director 90% $18,521 $21,372 $24,223 -13% $19,429 -5%
Los Altos
Development
Services Director 86% $17,610 $19,507 $21,405 -5% $19,429 -5% Woodside Planning Director 84% $11,830 $17,745 $23,660 4% $19,429 -5% Los Gatos
Community
Development
Director 84% $15,721 $18,473 $21,224 0% $19,429 -5%
Cupertino
Director of
Community
Development 78% $19,430 $21,524 $23,618 -14% $19,429 -5% Saratoga
Community
Development
Director 75% $17,784 $20,807 $23,830 -11% $19,429 -5%
Los Altos Hills
Community
Services Manager 100% $9,714 $11,414 $13,113 0% $12,250 -7% Campbell
Recreation Services
Manager 81% $13,260 $14,692 $16,123 -22% $12,250 -7%

14 Cupertino
Recreation
Manager 81% $10,402 $11,522 $12,643 -1% $12,250 -7%
Los Altos
Recreation
Manager 81% $11,716 $12,979 $14,241 -12% $12,250 -7%
Los Altos Hills
Community
Services Supervisor 100% $8,095 $9,512 $10,928 0% $10,102 -6% Cupertino
Recreation
Supervisor 92% $9,434 $10,451 $11,468 -9% $10,102 -6%
Los Altos
Recreation
Supervisor 92% $8,805 $9,753 $10,702 -2% $10,102 -6%
Campbell
Recreation
Supervisor 87% $9,923 $10,996 $12,069 -14% $10,102 -6%
Los Altos Hills
Deputy City
Manager 100% $12,036 $14,761 $17,486 0% $16,424 -10%
Campbell
Deputy City
Manager 95% $13,913 $15,413 $16,912 -4% $16,424 -10%
Cupertino
Deputy City
Manager 92% $15,738 $17,435 $19,131 -15% $16,424 -10%
Los Altos
Deputy City
Manager 91% $15,942 $17,660 $19,378 -16% $16,424 -10%
Los Altos Hills Finance Director 100% $14,964 $17,593 $20,221 0% $18,896 -7% Hillsborough Director of Finance 97% $17,539 $19,429 $21,318 -9% $18,896 -7% Atherton Finance Director 94% $17,022 $18,363 $19,704 -4% $18,896 -7% Campbell Finance Director 94% $18,424 $21,259 $24,093 -17% $18,896 -7% Los Gatos Finance Director 94% $15,338 $18,022 $20,707 -2% $18,896 -7% Los Altos Finance Director 82% $17,604 $19,501 $21,398 -10% $18,896 -7% Los Altos Hills Finance Manager 100% $11,916 $14,002 $16,087 0% $15,617 -10% Cupertino Finance Manager 91% $14,717 $16,303 $17,889 -14% $15,617 -10% Saratoga Finance Manager 88% $13,582 $15,890 $18,198 -12% $15,617 -10% Campbell Finance Manager 84% $14,097 $15,617 $17,137 -10% $15,617 -10% Los Altos
Financial Services
Manager 84% $14,123 $15,645 $17,167 -11% $15,617 -10%
Los Gatos
Finance and Budget
Manager 79% $12,282 $14,431 $16,581 -3% $15,617 -10%
Los Gatos
Finance and
Accounting
Manager 78% $12,282 $14,431 $16,581 -3% $15,617 -10%
Los Altos Hills
Maintenance
Superintendent 100% $9,863 $11,589 $13,315 0% $12,160 -5% Los Altos
Maintenance
Superintendent 88% $12,991 $14,391 $15,791 -19% $12,160 -5%

15 Atherton
Public Works
Maintenance
Manager 82% $11,271 $12,160 $13,048 -5% $12,160 -5%
Los Altos Hills
Maintenance
Worker I 100% $4,940 $5,805 $6,669 0% $6,489 -11%
Campbell
Maintenance
Worker I 97% $5,973 $6,617 $7,261 -12% $6,489 -11%
Cupertino
Maintenance
Worker I 97% $5,398 $6,095 $6,791 -5% $6,489 -11%
Hillsborough
Maintenance
Worker I 94% $5,865 $6,489 $7,113 -11% $6,489 -11%
Saratoga
Maintenance
Worker I 93% $5,801 $6,787 $7,772 -14% $6,489 -11%
Portola Valley
Maintenance
Worker I* 92% $5,675 $6,271 $6,866 -7% $6,489 -11%
Los Altos
Maintenance
Worker I 84% $5,932 $6,572 $7,211 -12% $6,489 -11%
Los Altos Hills
Maintenance
Worker II 100% $5,729 $6,732 $7,734 0% $7,246 -7%
Campbell
Maintenance
Worker II 94% $6,602 $7,314 $8,025 -8% $7,246 -7%
Portola Valley
Maintenance
Worker II* 92% $6,866 $7,461 $8,056 -10% $7,246 -7%
Saratoga
Maintenance
Worker II 85% $6,408 $7,497 $8,585 -10% $7,246 -7%
Cupertino
Maintenance
Worker II 82% $6,250 $7,059 $7,867 -5% $7,246 -7%
Los Altos
Maintenance
Worker II 81% $6,541 $7,246 $7,950 -7% $7,246 -7%
Hillsborough
Maintenance
Worker II 80% $6,453 $7,147 $7,841 -6% $7,246 -7%
Los Altos Hills
Maintenance
Worker III 100% $6,644 $7,807 $8,969 0% $8,193 -5%
Los Gatos
Senior Parks &
Maintenance
Worker 91% $6,625 $7,540 $8,455 4% $8,193 -5%
Los Altos
Maintenance Lead
Worker 81% $7,396 $8,193 $8,990 -5% $8,193 -5%
Saratoga
Maintenance
Worker III 81% $7,047 $8,247 $9,447 -5% $8,193 -5%
Hillsborough
Lead Maintenance
Worker 79% $7,612 $8,432 $9,252 -7% $8,193 -5%
Los Altos Hills
Management
Analyst 100% $8,095 $9,512 $10,928 0% $10,029 -5%

16 Atherton
Management
Analyst 91% $10,158 $11,003 $11,848 -14% $10,029 -5%
Woodside
Management
Analyst 88% $5,500 $8,250 $11,000 15% $10,029 -5%
Los Altos
Management
Analyst I 85% $9,290 $10,291 $11,292 -8% $10,029 -5%
Hillsborough
Management
Analyst I 80% $8,816 $9,767 $10,718 -3% $10,029 -5%
Los Gatos
Administrative
Analyst 74% $9,004 $10,298 $11,592 -8% $10,029 -5%
Los Altos Hills
Management
Analyst II 100% $9,388 $11,031 $12,673 0% $10,943 1%
Los Altos
Management
Analyst II 92% $9,790 $10,845 $11,900 2% $10,943 1%
Atherton
Management
Analyst II 91% $11,173 $12,102 $13,032 -9% $10,943 1%
Hillsborough
Management
Analyst II 86% $9,700 $10,744 $11,789 3% $10,943 1%
Cupertino
Management
Analyst 82% $9,800 $10,856 $11,912 2% $10,943 1%
Campbell
Administrative
Analyst II 72% $10,157 $11,254 $12,350 -2% $10,943 1%
Los Altos Hills Principal Planner 100% $11,438 $13,440 $15,441 0% $13,935 -4% Woodside Principal Planner 88% $8,746 $13,119 $17,492 2% $13,935 -4% Los Altos
Planning Services
Manager 86% $13,115 $14,528 $15,941 -7% $13,935 -4%
Los Gatos Planning Manager 84% $12,282 $14,431 $16,581 -7% $13,935 -4% Los Altos Hills
Public Works
Director 100% $15,767 $18,527 $21,286 0% $19,645 -6%
Hillsborough
Director of Public
Works - City
Engineer 94% $18,744 $20,763 $22,781 -11% $19,645 -6%
Campbell
Public Works
Director 93% $18,963 $21,937 $24,911 -16% $19,645 -6%
Cupertino
Director of Public
Works 93% $19,999 $22,154 $24,310 -16% $19,645 -6%
Atherton
Public Works
Director/City
Engineer 92% $16,962 $18,299 $19,635 1% $19,645 -6%
Saratoga
Public Works
Director 91% $18,406 $21,538 $24,669 -14% $19,645 -6%
Woodside
Town
Engineer/Director
of Public Works 84% $11,830 $17,745 $23,660 4% $19,645 -6%

17 Los Gatos
Parks & Public
Works Director 74% $15,721 $18,473 $21,224 0% $19,645 -6% Los Altos Hills
Public Works
Inspector 100% $7,919 $9,305 $10,691 0% $9,290 0%
Los Gatos
Public Works
Inspector 95% $7,787 $8,863 $9,939 5% $9,290 0%
Cupertino
Public Works
Inspector 94% $9,327 $10,332 $11,338 -10% $9,290 0%
Campbell
Public Works
Inspector 93% $10,275 $11,385 $12,494 -18% $9,290 0%
Saratoga
Public Works
Inspector 93% $9,086 $10,630 $12,173 -12% $9,290 0%
Hillsborough
Public Works
Inspector I 92% $7,612 $8,432 $9,252 10% $9,290 0%
Hillsborough
Public Works
Inspector II 90% $8,372 $9,275 $10,177 0% $9,290 0%
Los Altos
Construction
Inspector 79% $8,100 $8,972 $9,845 4% $9,290 0%
Los Altos Hills
Recreation
Specialist 100% $5,190 $6,099 $7,007 0% $6,357 -4%
Campbell
Recreation
Specialist 84% $5,526 $6,357 $7,188 -4% $6,357 -4%
Campbell
Recreation
Specialist Facilities 81% $5,526 $6,357 $7,188 -4% $6,357 -4% Los Altos Hills
Senior Accountant /
Finance Manager 100% $10,362 $12,176 $13,989 0% $11,318 8% Hillsborough Senior Accountant 96% $10,056 $11,139 $12,223 9% $11,318 8% Campbell Senior Accountant 94% $10,215 $11,318 $12,421 8% $11,318 8% Cupertino Senior Accountant 94% $10,310 $11,421 $12,531 7% $11,318 8% Los Altos Senior Accountant 84% $10,035 $11,116 $12,197 10% $11,318 8% Los Altos Hills
Senior Building
Inspector 100% $8,505 $9,993 $11,481 0% $11,252 -11%
Campbell
Senior Building
Inspector 94% $11,161 $12,371 $13,581 -19% $11,252 -11% Cupertino
Senior Building
Inspector 94% $9,966 $11,252 $12,539 -11% $11,252 -11%
Hillsborough
Building Inspector
II 94% $9,056 $10,032 $11,008 0% $11,252 -11%
Los Altos
Senior Building
Inspector 90% $9,862 $10,925 $11,987 -9% $11,252 -11%
Los Gatos
Senior Building
Inspector 90% $10,476 $11,973 $13,470 -17% $11,252 -11%

18 Hillsborough
Senior Building
Inspector/Plan
Checker 86% $10,215 $11,315 $12,414 -12% $11,252 -11%
Los Altos Hills
Senior Civil
Engineer 100% $10,887 $12,792 $14,697 0% $13,586 -6%
Cupertino
Senior Civil
Engineer 97% $13,807 $15,295 $16,783 -16% $13,586 -6%
Los Gatos
Senior Civil
Engineer 88% $11,690 $13,736 $15,781 -7% $13,586 -6%
Woodside Senior Engineer 88% $7,811 $11,717 $15,622 9% $13,586 -6% Los Altos Senior Engineer 87% $12,129 $13,436 $14,743 -5% $13,586 -6% Campbell
Senior Civil
Engineer 84% $13,652 $15,125 $16,597 -15% $13,586 -6%
Los Altos Hills Senior Planner 100% $9,863 $11,589 $13,315 0% $12,503 -7% Saratoga Senior Planner 94% $11,152 $13,048 $14,943 -11% $12,503 -7% Los Altos Senior Planner 92% $11,849 $13,126 $14,402 -12% $12,503 -7% Hillsborough Senior Planner 91% $11,368 $12,593 $13,818 -8% $12,503 -7% Los Gatos Senior Planner 90% $10,941 $12,503 $14,064 -7% $12,503 -7% Woodside Senior Planner 88% $7,811 $11,717 $15,622 -1% $12,503 -7% Portola Valley Senior Planner 87% $9,926 $11,956 $13,986 -3% $12,503 -7% Campbell Senior Planner 84% $12,314 $13,646 $14,978 -15% $12,503 -7% Cupertino Senior Planner 84% $10,188 $11,503 $12,818 1% $12,503 -7% Los Altos Hills
Senior Public
Works Inspector 100% $9,770 $11,480 $13,190 0% $10,852 6% Los Gatos
Senior Public
Works Inspector 93% $7,787 $8,863 $9,939 30% $10,852 6% Campbell
Senior Public
Works Inspector 89% $10,974 $12,160 $13,347 -6% $10,852 6% Hillsborough
Public Works
Inspector III 87% $9,230 $10,224 $11,218 12% $10,852 6% Los Altos Hills
Utility Engineering
Manager 100% $12,017 $14,120 $16,223 0% $13,928 1%
Cupertino
Senior Civil
Engineer 97% $13,807 $15,295 $16,783 -8% $13,928 1%
Los Gatos
Senior Civil
Engineer 88% $11,690 $13,736 $15,781 3% $13,928 1%
Woodside Senior Engineer 88% $7,811 $11,717 $15,622 21% $13,928 1% Los Altos Senior Engineer 87% $12,129 $13,436 $14,743 5% $13,928 1% Campbell
Senior Civil
Engineer 84% $13,652 $15,125 $16,597 -7% $13,928 1%
*Portola Valley Maintenance Worker split between I and II at midpoint

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: Receive a FY 2025-26 Budget Informational Update FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Receive a FY 2025-26 Budget Informational Update
BACKGROUND:

In June 2024, the Town adopted a biennial budget that included the FY 2024–25 Adopted Budget and a FY 2025–26 Budget Plan. As we enter the second year of the cycle, staff will update the FY 2025–26 budget with a mid-cycle review focused on:
• Capital Improvement Program (CIP):
• Reprioritizing projects
• Updating cost estimates and schedules
• Adjusting projects to reflect current needs and priorities • Operating Budget Adjustments:
• Personnel changes (e.g., new positions, promotions)
• Revised revenue projections
• Implementation of the City Council Work Plan
• Implementation of the new Cost Allocation Plan and Fee Schedule • Contract or temporary staffing needs
• Departmental requests to improve service delivery and efficiency These updates will refine the budget, keeping it aligned with operational needs and community priorities.

DISCUSSION:

The FY 2025–26 Proposed Budget figures referenced below are preliminary and will be refined leading up to the Council meetings in May and June.

Budget Prioritization Framework
To guide fiscal planning and resource allocation, the Town has categorized all contract services, professional services, and operations expenses—across all funds, including the General Fund— into three tiers:
• Tier 1 – Mandatory Services: Legally required or essential to public health, safety, and operations ITEM 4D
PP

(e.g., law enforcement, sewer operations and maintenance, elections, street maintenance, insurance).
• Tier 2 – High-Priority Services: Not legally mandated but strongly supported by the community (e.g., parks and recreation, private security services, Automatic License Plate Readers). • Tier 3 – Discretionary Services: Enhance quality of life but are deferrable or nonessential (e.g., community events, arts programming, and Town-wide publications).

This framework helps the Town prioritize resources in a lean environment. The majority of expenses fall into Tier 1, reflecting the Town’s continued emphasis on essential services. However, this also limits flexibility to reduce expenditures without impacting service delivery. Meaningful cost savings may require changes in service levels, delivery methods, or contract terms.

As illustrated in the Tier 1–3 expenditure breakdown for All Funds and the General Fund, Tiers 2 and 3 represent a relatively small share of spending and offer limited opportunities for discretionary reductions.

Tier 1
15,467,421
85%
Tier 2
2,006,010
11%
Tier 3
767,460
4%
FY 2025-26 Proposed Budget
All Funds Expenses ($)
(excluding Transfers, Allocations, and Personnel)

Expenditure Overview
General Fund expenditures for FY 2025–26 reflect the Town’s continued commitment to delivering high-quality municipal services within a lean organizational structure. Significant expenditure categories are:
• Personnel: Represents salaries and benefits for Town employees. Although staffing levels remain lean, personnel costs represent a significant share of the budget and are expected to increase modestly due to staffing adjustments, planned promotions, staff workload, and council goals.
• Professional and Contractual Services: The Town relies heavily on contracted services, which offers access to specialized expertise, enhances operational flexibility, and helps manage long-term personnel costs. Key contracted functions include legal services, law enforcement, planning, building, engineering, and IT support. This model not only promotes efficiency but also explains the high number of contracts. Beyond core operations, the Town must also contract for technical and specialized services not available in-house—such as Housing Element updates, land surveys, recreation programming, and geotechnical studies—that are essential to delivering mandated and community-facing services.

Operations: Covers core expenses that support the Town’s day-to-day administrative functions and staff development. This includes office supplies, utilities, software, insurance premiums, bank fees, and costs associated with training and professional development.

Tier 1
6,038,176
71%
Tier 2
1,644,962
20%
Tier 3
775,332
9%
FY 2025-26 Proposed Budget
General Fund Expenses ($)
(excluding Transfers, Allocations, and Personnel)

Together, personnel, contractual, and professional services account for approximately 87% of General Fund expenditures (excluding transfers and allocations), highlighting the Town’s ongoing reliance on a lean staffing model supplemented by specialized contracted expertise.

Sustaining service levels will require ongoing evaluation of service delivery models, potential shared services, and technology efficiencies.

Property Tax Distribution in Los Altos Hills
Under Proposition 13, California property owners pay a base property tax equal to 1% of assessed value.

In Los Altos Hills, the 1% property tax is primarily allocated to public education and county services, with only a small share returning to the Town’s General Fund.

Depending on their location, Los Altos Hills residents see just 5.69 to 6.41 cents of every property tax dollar returned to the Town. This limited share underscores the Town’s reliance on alternative revenue sources to fund essential municipal services.

Contractual
Services
6,256,888
45%
Operations
1,852,526
13%
Personnel
5,499,165
39%
Professional
Services
349,056
3%
FY 2025-26 Proposed Budget
General Fund Expenses ($)
(excluding Transfers and Allocations)

Source: HdL
In the Palo Alto Unified tax area, Palo Alto Unified School District receives the largest share at 39.86%, followed by Santa Clara County at 13.54%, the Educational Revenue Augmentation Fund (ERAF) at

11.73%, and the Los Altos Hills County Fire District at 10.14%. The Town of Los Altos Hills receives just 5.69%.

0.00%

0.18%

1.54%

1.58%

1.75%

1.84%

2.54%

3.31%

5.69%

6.29%

10.14%

11.73%

13.54%

39.86%
Guadalupe Coyote Resource Conservation District
Bay Area Air Quality Management District
Mid Peninsula Regional Open Space District
Purissima Hills County Water District
El Camino Hospital
SCVWD
County Library Retirement Levy
County School Service
Los Altos Hills General Fund
Foothill-DeAnza Community College
Los Altos Hills County Fire District
ERAF
Santa Clara County General
Palo Alto Unified
Palo Alto Unified Tax Area (TRA 14-007)
Share of 1% Property Tax Allocation

Source: HdL
In the Mountain View–Los Altos tax area, Los Altos Elementary and Mountain View–Los Altos High School District together receive 34.77%, with Santa Clara County, ERAF, and the Los Altos Hills County Fire District close behind. The Town’s share is similarly small at 6.41%.

Across both areas, the majority of each property tax dollar supports schools and county-level services, while the Town retains only a modest portion.

Revenue Overview
Despite the Town’s modest share of property tax, it remains the Town’s most stable and significant revenue source, accounting for approximately 60% of General Fund revenues (excluding allocations).

Other key sources include licenses and permits, charges for services, and use of money and property.

Franchise fees, other taxes, and intergovernmental revenues contribute smaller shares to the General Fund revenue composition.
• Property Tax: A tax on real property based on assessed value. • Licenses & Permits: Fees from building and planning activities.

0.21%

1.73%

1.97%

2.17%

2.87%

4.03%

6.41%

7.09%

11.44%

12.05%

15.85%

18.92%
Bay Area Air Quality Mgmt. District
Mid Pen. Regional Open Space District
El Camino Hospital
SCVWD
County Library Retirement Levy
County School Service
Los Altos Hills General Fund
Foothill-DeAnza Community College
Los Altos Hills County Fire District
ERAF
Mountain View-Los Altos Union High
Los Altos Elementary
Mountain View-Los Altos Tax Area (TRA 14-001)
Share of 1% Property Tax Allocation

• Charges for Services: Fees tied to specific services such as recreation, facility rentals, and inspections.
• Use of Money and Property: Interest income and rental revenue. • Franchise Fees: Paid by utility providers (e.g., cable, solid waste, gas and electric) for access to public rights-of-way.
• Taxes Other Than Property: Taxes like the real property transfer tax, business license tax, and sales tax.
• Intergovernmental: Funds received from other government agencies—primarily federal, state, or county sources—usually in the form of grants or reimbursements.

Staff is updating the Cost Allocation Plan and Fee Schedule to enhance cost recovery and better align revenues with service delivery. While the FY 2025–26 Proposed Budget is projected to remain balanced, discretionary revenues will continue to be constrained, requiring disciplined spending and careful prioritization. The Town’s current fiscal stability has been supported by conservative forecasting, proactive cost management, and temporary savings from staff vacancies. However, as staffing levels normalize and expenditure pressures increase—particularly in areas like public safety, Housing Element compliance, and service enhancements—the Town may need to explore additional or diversified revenue sources to maintain structural balance over the long term without relying on one-time reserves.

Charges for Services
1,195,426
8%
Franchise Fees
589,000
4%
Licenses and Permits
2,372,748
15%
Property Taxes
9,485,240
60%
Taxes Other Than
Property
610,750
4%
Use of Money and
Property
1,313,110
8%
Intergovernmental &
Miscellaneous
97,976
1%
FY 2025-26 Proposed Budget
General Fund Revenues ($)
(excluding Allocations)

Historical Budget Performance
The Town has historically maintained a surplus, with General Fund revenues exceeding expenditures.

In recent years, however, the surplus has narrowed due to strategic investments in high-priority areas:
• Public Safety Enhancements: In response to an uptick in residential burglaries, the Town expanded public safety measures, including the deployment of private security patrols and automated license plate reader (ALPR) systems.
• Housing Element Compliance: The State-mandated update to the Housing Element has introduced substantial compliance costs, including legal services, consultant fees, and significant staff time.

In last year’s budget message, staff identified the need to evaluate opportunities to either reduce baseline expenditures or increase revenues in future fiscal years. The FY 2025–26 budget introduces additional ongoing pressures—particularly in public safety, compliance, and Council initiatives.

The Town is now nearing full staffing levels, which enhances operational continuity and reduces reliance on consultants. However, it also eliminates vacancy-driven salary savings that have historically helped balance the budget. Maintaining this stability will require continued investment in competitive salaries and benefits to attract and retain talent.

As the Town prepares its FY 2025–26 budget, maintaining structural balance will remain a top priority. Given current trends, the use of fund balance may be required to close the gap—though staff will make every effort to present a balanced plan. While the Town continues to benefit from healthy reserves, these funds should be used for one-time capital needs and replenished over time—not relied upon to sustain ongoing operational costs.

Looking ahead, ensuring a structurally balanced budget while maintaining a stable staffing model must remain a top priority. The Town must evaluate whether its current service model is sustainable and consider reducing the scope of special projects or explore new revenue sources to address the gap.

These emerging fiscal pressures highlight the need for a disciplined, tiered approach to budget prioritization—one that balances long-term fiscal resilience with the Town’s commitment to highquality public services.

Next Steps
Key upcoming budget milestones in the FY 2025-26 budget process include:
• May 5, 2025 – 4:00 PM: Finance and Investment Committee (FIC) meeting to review the Proposed Budget
• May 22, 2025 – 4:00 PM: Joint City Council and FIC meeting to review the Proposed Budget • June 26, 2025 – 6:00 PM: City Council adoption of the budget.

ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.

2024-25 CITY COUNCIL WORK PLAN:

While not a specific item on the 2024–25 City Council Work Plan, this update supports the budget and informs future Council decision-making.

FISCAL IMPACT:

There is no direct fiscal impact associated with this report. However, continued attention to revenues, expenditures, and strategic prioritization will be essential to maintaining long-term fiscal sustainability.

ATTACHMENTS
None

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR FEBRUARY 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for February 2025.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for February 2025.

ITEM 5A
PP

Name Beginning
Balance Total Total Ending Balance
as of 1/31/2025 Receipts (+) Disbursements (-) as of 2/28/2025 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,002.00 - - 1,002.00
Wells Fargo Bank 4,322,891.35 1,321,288.88 2,126,961.74 3,517,218.49 Total: 4,323,893.35 1,321,288.88 2,126,961.74 3,518,220.49 INVESTMENT ACCOUNTS:

Local Agency Investment Fund (LAIF) - per Par Value 2,142,222.79 - - 2,142,222.79 CAMP Portfolio - per Market Value 22,213,326.91 242,192.88 - 22,455,519.79 PARS 115 Trust Pension - per Market Value - Restricted 1,291,040.46 7,239.99 - 1,298,280.45 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 163,114.30 - - 163,114.30 Total: 25,809,704.46 249,432.87 - 26,059,137.33
TOTAL CASH & INVESTMENTS ACCOUNTS 30,133,597.81 1,570,721.75 2,126,961.74 29,577,357.82

DEPOSIT LIABILITIES
Building Dept Deposits 4,604,958.86 783,284.77 170,371.24 3,992,045.33 CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2024 (Decrease) as of 1/31/2025 Increase (DR) Decrease (CR) as of 2/28/2025 11 General Fund General Fund 21,212,442.38 681,154.20 21,893,596.58 750,848.28 1,481,143.09 21,163,301.77 16 Parks & Rec - In Lieu Fee Special Revenue 450,296.44 (3,196.54) 447,099.90 - - 447,099.90 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
813,105.06 - 813,105.06 - - 813,105.06
21 COPS FUND Special Revenue (188,328.86) 123,727.38 (64,601.48) 8,333.33 - (56,268.15) 71 SPECIAL DONATIONS Special Revenue 34,472.90 - 34,472.90 - - 34,472.90 46 STREET CIP Streets Capital Projects (41,114.00) (533,159.42) (574,273.42) 50,764.16 - (523,509.26) 41 GENERAL CIP FUND Other Capital Projects 977,885.87 (2,033,323.58) (1,055,437.71) 753,704.14 449,733.21 (751,466.78) 42 PATHWAYS CIP Other Capital Projects 790,708.48 81,746.67 872,455.15 - - 872,455.15 43 WESTWIND BARN CIP Other Capital Projects 230,335.22 33,169.05 263,504.27 4,815.78 - 268,320.05 45 DRAINAGE CIP Other Capital Projects 630,563.73 (97,936.74) 532,626.99 768.00 16,292.18 517,102.81 48 SEWER FUND CIP Enterprise-Sewer 4,492,471.14 (687,033.12) 3,805,438.02 - - 3,805,438.02 51 SEWER FUND Enterprise-Sewer 2,161,921.25 32,096.51 2,194,017.76 27,595.52 199,856.68 2,021,756.60 31 SEWER ASSESSMENT D Fiduciary 318,213.34 3,491.59 321,704.93 - 1,339.83 320,365.10 61 GENERAL SERVICE FUNInternal Service Fund 835,460.07 (185,571.21) 649,888.86 393,590.83 398,295.04 645,184.65 32,718,433.02 (2,584,835.21) 30,133,597.81 1,990,420.04 2,546,660.03 29,577,357.82 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the independent audit is completed
Monthly Treasurer's Report
FY 2024-25
Month of February (Unaudited)
Pursuant to California Government Code Section 41004

TOTAL CASH & INVESTMENTS ACCOUNT

TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENTS REPORT FOR PERIOD ENDING FEBRUARY 2025
FROM:

APPROVED:

Thomas Leung, Finance Director
Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Receive the February 2025 Disbursements Report.

BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency.

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 1,768,809.50 Total Accounts Payable Disbursements
358,152.24 Total Payroll Disbursements
2,126,961.74 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month. These disbursements are approximately 81% of total disbursements for the month.

ITEM 5B

Staff Report to City Council Page 2
Disbursements Report February 2025
April 17, 2025
ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1. February 2025 Disbursements Report by Vendor.

Amounts Vendors Description
267,348.70 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 2.7.25
Payroll: $106,280.84
Payroll Taxes: $34,862.76
Payroll Date: 2.21.25
Payroll: $90,767.4
Payroll Taxes: $26,507.11
Bank Adjustments/Fees = $8,930.59
90,803.54 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
377,395.10 Smelly Mel’s Plumbing Inc. CDBG and non-CDBG plumbing work and retention payments
221,319.00 Santa Clara County Sheriff’s Dept Monthly law enforcement services 175,292.86 City of Los Altos Sewer system billing for Q2 FY25 71,872.45 Singh, Manpreet & Kaur, Rasneet Refunds for building permit deposits 68,833.06 Fey, Ashley and Scott Refunds for building permit deposits 67,944.39 Venkatachary Srinivasan (Trustee) Refunds for building permit deposits 52,345.27 Edward Chan Refunds for building permit deposits 46,905.78 Bellecci & Associates Inc Underground utility design services at El Monte Fire Station
33,050.00 Shahriar Rahman Refunds for building permit deposits 29,659.50 PalAmerican Security (Silicon Valley) Residential patrol and security services 26,621.05 MissionSquare Employee retirement plan contributions 26,407.80 Lexterra LLC Refunds for building permit deposits 21,781.00 Redwood Public Law, LLP Legal services for planning and general counsel 19,440.00 Lim, Steve Refunds for building permit deposits 18,900.00 Goutham Rao Irrevocable Trust Refunds for building permit deposits 18,091.22 Urban Pacific Construction Refunds for building permit deposits 15,593.30 ENGEO Incorporated Geotechnical and engineering consulting services 14,841.88 Elisabeth Most Refunds and various building permit-related fees 14,610.00 Eaton and Associates Monthly managed IT services 13,500.00 Chien Chi-Hua (Trustee) Refund of building permit deposit 13,024.16 Wells Fargo – Visa Various operating expenses (training, subscriptions, meetings, etc.)
11,779.83 Lee, Ilbok or Woon Refund of building permit deposit 10,755.06 GreenWaste Recovery Inc Waste services and contamination survey 1,728,114.95 Total

4/2/2025 6:24:21 PM Page 1 of 25
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payable Dates 2/1/2025 - 2/28/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: EBEID02 - EBEID, NILOUFAR & TAREK
EBEID, NILOUFAR & TAREK BLD21-0146-FD 02/05/2025 REFUND DEPOSIT 28160 STOR…011-0000-2303 1,031.00 Vendor EBEID02 - EBEID, NILOUFAR & TAREK Total: 1,031.00 Vendor: SAXENA02 - ABHISHEK SAXENA
ABHISHEK SAXENA BLD20-0270 FD 02/21/2025 REFUND DEPOSIT 26378 ANA… 011-0000-2303 3,150.00 Vendor SAXENA02 - ABHISHEK SAXENA Total: 3,150.00
Vendor: PANTFOERDER - ACHIM PANTFOERDER
ACHIM PANTFOERDER BLD20-0574-FD 02/12/2025 REFUND DEPOSIT 26390 ANA… 011-0000-2303 1,531.18 Vendor PANTFOERDER - ACHIM PANTFOERDER Total: 1,531.18
Vendor: BOYDEN01 - ADAM BOYDEN
ADAM BOYDEN BLD19-0135 02/05/2025 REFUND DEPOSIT 13620 ROBL…011-0000-2303 1,350.00 Vendor BOYDEN01 - ADAM BOYDEN Total: 1,350.00
Vendor: ADAMS01 - ADAMS POOL SOLUTIONS
ADAMS POOL SOLUTIONS BLD21-0510-FD 02/05/2025 REFUND DEPOSIT 12175 HILL… 011-0000-2303 1,148.28 ADAMS POOL SOLUTIONS BLD22-0034 02/05/2025 REFUND DEPOSIT 27693 VOG… 011-0000-2303 590.69 ADAMS POOL SOLUTIONS BLD22-0563 FD 02/21/2025 REFUND DEPOSIT 26007 RAN… 011-0000-2303 863.14 Vendor ADAMS01 - ADAMS POOL SOLUTIONS Total: 2,602.11
Vendor: KHURANA02 - ADI KHURANA
ADI KHURANA BLD23-0006 02/21/2025 REFUND DEPOSIT 13701 PAD… 011-0000-2303 544.50 Vendor KHURANA02 - ADI KHURANA Total: 544.50
Vendor: ALEF94070 - ALEF CONSTRUCTION CORPORATION
ALEF CONSTRUCTION CORPO… BLD21-0071-FD 02/05/2025 REFUND DEPOSIT 26726 MO… 011-0000-2303 124.54 Vendor ALEF94070 - ALEF CONSTRUCTION CORPORATION Total: 124.54 Vendor: TSAI03 - ALICE TSAI
ALICE TSAI BLD23-0017-FD 02/12/2025 REFUND DEPOSIT 13290 LEN… 011-0000-2303 1,080.00 Vendor TSAI03 - ALICE TSAI Total: 1,080.00
Vendor: LEE94025 - ANGELA T LEE
ANGELA T LEE BLD20-0169 FD 02/21/2025 REFUND DEPOSIT 76755 ROBL…011-0000-2303 6,064.64 Vendor LEE94025 - ANGELA T LEE Total: 6,064.64
Vendor: APHISITMATHEW01 - APHISIT RATANASIRIPONG & MATHEW PHILIPS COMMUNITY PROP APHISIT RATANASIRIPONG & … BLD22-0059-FD 02/21/2025 REFUND DEPOSIT 27821 BAKE…011-0000-2303 3,150.00 Vendor APHISITMATHEW01 - APHISIT RATANASIRIPONG & MATHEW PHILIPS COMMUNITY PROP Total: 3,150.00 Vendor: ARISH01 - ARISH, ALI
ARISH, ALI BLD20-0369 FD 02/21/2025 REFUND DEPOSIT 24840 SU… 011-0000-2303 2,414.31 Vendor ARISH01 - ARISH, ALI Total: 2,414.31
Vendor: AVNES01 - ARTIN AVANES
ARTIN AVANES BLD22-0577-FD 02/12/2025 REFUND DEPOSIT 10435 ALBE… 011-0000-2303 1,800.00 Vendor AVNES01 - ARTIN AVANES Total: 1,800.00
Vendor: KARTHIK02 - ARUMUGAM NIVEDITHA MANIMARAN KARTHIK ARUMUGAM NIVEDITHA MAN…BLD23-0245 FD 02/21/2025 REFUND DEPOSIT 25980 TODD…011-0000-2303 540.00 Vendor KARTHIK02 - ARUMUGAM NIVEDITHA MANIMARAN KARTHIK Total: 540.00 Vendor: ASIT01 - ASIT GOEL, LIPING QIN
ASIT GOEL, LIPING QIN BLD21-0200 FD 02/21/2025 REFUND DEPOSIT 25900 SPRI… 011-0000-2303 4,733.10 Vendor ASIT01 - ASIT GOEL, LIPING QIN Total: 4,733.10
Vendor: ATLANDSCAPING01 - AT LANDSCAPING INC.

AT LANDSCAPING INC. BLD21-0152 FD 02/21/2025 REFUND DEPOSIT 24745 OLIVE…011-0000-2303 360.00 Vendor ATLANDSCAPING01 - AT LANDSCAPING INC. Total: 360.00 Vendor: AT&T PO9011 - AT&T
AT&T 000022857696 02/12/2025 PURISSIMA/ELENA PUMP STA… 051-4800-6362 29.97

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 2 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000022857699 02/12/2025 ALTERNATE EOC - FIRE STATI… 011-2100-6362 91.48 AT&T 000022857700 02/12/2025 HERITAGE HOUSE ALARM 12/… 011-2100-6362 32.05 AT&T 000022857701 02/12/2025 26379 FREMONT ROAD 12/10… 061-1480-6362 1,123.94 AT&T 000022857702 02/12/2025 26379 FREMONT ROAD - CH… 061-1480-6362 31.53 AT&T 000022857703 02/12/2025 WWB FIRE ALARM LINE 12/10… 011-5300-6362 61.53 AT&T 000022857704 02/12/2025 HERITAGE HOUSE DSL SVC 12… 011-2100-6362 62.54 AT&T 000022857705 02/12/2025 26379 FREMONT ROAD 12/10… 061-1480-6362 338.44 AT&T 000022857706 02/12/2025 HERITAGE HOUSE OES NEW P… 011-2100-6362 61.51 AT&T 000022857707 02/12/2025 12863 LA CRESTA EOC HAM R… 011-2100-6362 34.02 AT&T 000022857708 02/12/2025 28002 PURISSIMA RD - SANIT… 051-4800-6362 32.05 AT&T 000022857709 02/12/2025 27400 PURISSIMA RD - CORP … 061-4300-6362 62.54 AT&T 000022858179 02/12/2025 O'KEEFE LN AT NORMANDY LN…051-4800-6362 32.88 Vendor AT&T PO9011 - AT&T Total: 1,994.48
Vendor: AXISXON01 - AXISXON
AXISXON B20048 02/21/2025 REFUND DEPOSIT B20048 011-0000-2303 1,000.00 AXISXON BLD19-0403 02/21/2025 REFUND DEPOSIT 12835 DEER…011-0000-2303 585.00 Vendor AXISXON01 - AXISXON Total: 1,585.00
Vendor: MOSTAAN01 - BABAK MOSTAAN
BABAK MOSTAAN BLD19-0084 02/05/2025 REFUND DEPOSIT 26100 DUV… 011-0000-2303 984.56 BABAK MOSTAAN BLD21-0544-FD 02/05/2025 REFUND DEPOSIT 26100 DUV… 011-0000-2303 1,350.00 Vendor MOSTAAN01 - BABAK MOSTAAN Total: 2,334.56
Vendor: BAYAREA94070 - BAY AREA CUSTOM HOMES
BAY AREA CUSTOM HOMES BLD22-0155 FD 02/21/2025 REFUND DEPOSIT 26220 MO… 011-0000-2303 1,125.00 Vendor BAYAREA94070 - BAY AREA CUSTOM HOMES Total: 1,125.00 Vendor: BAES01 - BAY AREA ENERGY SOLUTIONS
BAY AREA ENERGY SOLUTIONS BLD21-0018-FD 02/05/2025 REFUND DEPOSIT 13920 FRE… 011-0000-2303 846.00 Vendor BAES01 - BAY AREA ENERGY SOLUTIONS Total: 846.00 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 - 0000029 02/12/2025 UUD @EL MONTE FIRE STATI… 041-6900-6206 46,905.78 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 46,905.78 Vendor: PRAMOD01 - BHOOMA PRAMOD
BHOOMA PRAMOD BLD23-0053 FD 02/21/2025 REFUND DEPOSIT 11870 FRA… 011-0000-2303 675.00 Vendor PRAMOD01 - BHOOMA PRAMOD Total: 675.00
Vendor: HAMILTON01 - BILL HAMILTON ROOFING INC.

BILL HAMILTON ROOFING INC. BLD21-0319-FD 02/05/2025 REFUND DEPOSIT 12060 GRE… 011-0000-2303 447.28 BILL HAMILTON ROOFING INC. BLD22-0354 FD 02/21/2025 REFUND DEPOSIT 11471 BUE… 011-0000-2303 1,336.50 BILL HAMILTON ROOFING INC. BLD24-0272 FD 02/21/2025 REFUND DEPOSIT 27827 VIA F… 011-0000-2303 1,065.33 Vendor HAMILTON01 - BILL HAMILTON ROOFING INC. Total: 2,849.11 Vendor: BLACKSTONE01 - BLACKSTONE DEVELOPMENT INC
BLACKSTONE DEVELOPMENT … BLD21-0454-FD 02/12/2025 REFUND DEPOSIT 25225 LA L… 011-0000-2303 1,296.00 Vendor BLACKSTONE01 - BLACKSTONE DEVELOPMENT INC Total: 1,296.00 Vendor: BLUE02 - BLUE PLANET GREEN POWER
BLUE PLANET GREEN POWER BLD22-0558-FD 02/12/2025 REFUND DEPOSIT 13781 CICE… 011-0000-2303 1,350.00 Vendor BLUE02 - BLUE PLANET GREEN POWER Total: 1,350.00 Vendor: BROUGHER02 - BROUGHER, FRANCOISE
BROUGHER, FRANCOISE BLD19-0189 02/05/2025 REFUND DEPOSIT 26974 W FR…011-0000-2303 5,202.36 Vendor BROUGHER02 - BROUGHER, FRANCOISE Total: 5,202.36 Vendor: WILLIAME01 - BULL WILLIAM E TRUSTEE
BULL WILLIAM E TRUSTEE BLD21-0642-FD 02/12/2025 REFUND DEPOSIT 11491 OLD … 011-0000-2303 2,439.00 Vendor WILLIAME01 - BULL WILLIAM E TRUSTEE Total: 2,439.00 Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAND… 2.10.2025 02/12/2025 THE QUARTER OCTOBER-DEC… 011-0000-2004 440.00 CALIFORNIA BUILDING STAND… 2.10.2025 02/12/2025 LESS SEISMIC EDUCATION 011-0000-4685 -44.00 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 396.00 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF…2.12.25 02/12/2025 QTRLY OCT - DEC 2024 FEE CO…011-0000-2002 1,246.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 3 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CALIFORNIA DEPARTMENT OF…2.12.25 02/12/2025 LESS SEISMIC EDUCATION 011-0000-4685 -62.30 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 1,183.70 Vendor: CALIFORNIA95112 - CALIFORNIA WATER SERVICE CO
CALIFORNIA WATER SERVICE … BLD19-0563-FD 02/05/2025 REFUND DEPOSIT 10530 MAG… 011-0000-2303 2,250.00 CALIFORNIA WATER SERVICE … BLD20-0021 FD 02/21/2025 REFUND DEPOSIT WATER TAN…011-0000-2303 6,599.43 Vendor CALIFORNIA95112 - CALIFORNIA WATER SERVICE CO Total: 8,849.43 Vendor: CAMPA01 - CAMPA, ALBERT
CAMPA, ALBERT BLD19-0575-FD 02/05/2025 REFUND DEPOSIT 25473 ELEN… 011-0000-2303 943.87 Vendor CAMPA01 - CAMPA, ALBERT Total: 943.87
Vendor: CAMPBELL03 - CAMPBELL, DANIEL AND RONG ZHOU
CAMPBELL, DANIEL AND RON… BLD19-0481 02/05/2025 REFUND DEPOSIT - 26634 SNE…011-0000-2303 1,242.00 Vendor CAMPBELL03 - CAMPBELL, DANIEL AND RONG ZHOU Total: 1,242.00 Vendor: CAREY01 - CAREY, BART
CAREY, BART BLD19-0487 02/21/2025 REFUND DEPOSIT 25621 DEER…011-0000-2303 1,944.93 Vendor CAREY01 - CAREY, BART Total: 1,944.93
Vendor: SHAKED02 - CARRIE SHAKED
CARRIE SHAKED BLD23-0313 FD 02/21/2025 REFUND DEPOSIT 13725 ROBL…011-0000-2303 630.00 Vendor SHAKED02 - CARRIE SHAKED Total: 630.00
Vendor: CATTON02 - CATTON PROPERTIES / NICHOLAS FRENCH
CATTON PROPERTIES / NICHO… BLD21-0326 FD 02/12/2025 REFUND DEPOSIT 13101 LA C… 011-0000-2303 1,080.00 Vendor CATTON02 - CATTON PROPERTIES / NICHOLAS FRENCH Total: 1,080.00 Vendor: FAISAL01 - CHEEMA FAISAL N AND AGLORIA MALIHA
CHEEMA FAISAL N AND AGLOR…BLD23-0024 FD 02/21/2025 REFUND DEPOSIT 25600 FRA… 011-0000-2303 675.00 Vendor FAISAL01 - CHEEMA FAISAL N AND AGLORIA MALIHA Total: 675.00 Vendor: CHENG04 - CHENG JENNIFER M TRUSTEE
CHENG JENNIFER M TRUSTEE BLD23-0543 FD 02/21/2025 REFUND DEPOSIT 24004 OAK … 011-0000-2303 630.00 Vendor CHENG04 - CHENG JENNIFER M TRUSTEE Total: 630.00 Vendor: CHENG02 - CHENG, KELLY
CHENG, KELLY BLD19-0524 02/21/2025 REFUND DEPOSIT 12825 VISCA…011-0000-2303 4,311.00 Vendor CHENG02 - CHENG, KELLY Total: 4,311.00
Vendor: CHIEN03 - CHIEN CHI-HUA TRUSTEE
CHIEN CHI-HUA TRUSTEE BLD21-0539 FD 02/12/2025 REFUND DEPOSIT 12362 PRISC…011-0000-2303 13,500.00 Vendor CHIEN03 - CHIEN CHI-HUA TRUSTEE Total: 13,500.00 Vendor: HIMANSHU01 - CHOKSI HIMANSHU TRUSTEE & ET AL
CHOKSI HIMANSHU TRUSTEE … BLD23-0021 FD 02/21/2025 REFUND DEPOSIT 14336 LIDDI…011-0000-2303 675.00 Vendor HIMANSHU01 - CHOKSI HIMANSHU TRUSTEE & ET AL Total: 675.00 Vendor: CINNAMON01 - CINNAMON ENERGY SYSTEM
CINNAMON ENERGY SYSTEM BLD22-0226 FD 02/21/2025 REFUND DEPOSIT 28100 LAU… 011-0000-2303 1,357.95 Vendor CINNAMON01 - CINNAMON ENERGY SYSTEM Total: 1,357.95 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4218795407 02/12/2025 HOUSEKEEPING SVCS 1/23/25 061-1480-6123 153.18 CINTAS CORPORATION 4218795407 02/12/2025 UNIFORMS SVCS 1/23/25 061-4300-6324 149.35 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 302.53 Vendor: LOSALTOS94022 - CITY OF LOS ALTOS
CITY OF LOS ALTOS IN100990 02/12/2025 Q2 FY25 SEWER SYSTEM BILL… 051-4800-6120 175,292.86 Vendor LOSALTOS94022 - CITY OF LOS ALTOS Total: 175,292.86 Vendor: COBALT01 - COBALT POWER SYSTEMS
COBALT POWER SYSTEMS BLD21-0216-FD 02/05/2025 REFUND DEPOSIT 11545 CRES… 011-0000-2303 735.07 Vendor COBALT01 - COBALT POWER SYSTEMS Total: 735.07
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0016749 1.17.25 02/12/2025 #8155200160016749 CABLE&… 061-1480-6310 398.12 COMCAST 0017176 2.3.25 02/12/2025 CABLE & INTERNET SVCS 2/8/… 061-1480-6310 249.08 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 647.20

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 4 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: EUGENE01 - CONNER EUGENE D AND REBECCA A
CONNER EUGENE D AND REB… BLD21-0069 FD 02/21/2025 REFUND DEPOSIT 26437 ELEN… 011-0000-2303 900.00 Vendor EUGENE01 - CONNER EUGENE D AND REBECCA A Total: 900.00 Vendor: CORRIGAN03 - CORRIGAN SEAN W TRUSTEE & ET AL
CORRIGAN SEAN W TRUSTEE … BLD19-0063 02/21/2025 REFUND DEPOSIT 13920 FRE… 011-0000-2303 1,575.00 CORRIGAN SEAN W TRUSTEE … BLD19-0430 02/21/2025 REFUND DEPOSIT 13920 FRE… 011-0000-2303 3,771.54 Vendor CORRIGAN03 - CORRIGAN SEAN W TRUSTEE & ET AL Total: 5,346.54 Vendor: EVERETT03 - COX EVERETT V AND MARIAN L TRUSTEE
COX EVERETT V AND MARIAN …BLD21-0065 FD 02/21/2025 REFUND DEPOSIT 26035 TODD…011-0000-2303 3,150.00 Vendor EVERETT03 - COX EVERETT V AND MARIAN L TRUSTEE Total: 3,150.00 Vendor: CRAFTSMEN01 - CRAFTSMEN'S GUILD
CRAFTSMEN'S GUILD BLD19-0621-FINDEP 02/05/2025 REFUND DEPOSIT 14554 DEBE…011-0000-2303 720.00 Vendor CRAFTSMEN01 - CRAFTSMEN'S GUILD Total: 720.00
Vendor: STALDER01 - DANA STALDER
DANA STALDER BLD21-0630-FD 02/12/2025 REFUND DEPOSIT 13781 CIDE… 011-0000-2303 1,350.00 Vendor STALDER01 - DANA STALDER Total: 1,350.00
Vendor: LU03 - DANJIE LU
DANJIE LU BLD22-0491 FD 02/21/2025 REFUND DEPOSIT 13171 SOU… 011-0000-2303 1,080.00 Vendor LU03 - DANJIE LU Total: 1,080.00
Vendor: SPECTOR-AMMER01 - DAVID M SPECTOR & KAREN AMMER DAVID M SPECTOR & KAREN … BLD21-0626-FD 02/12/2025 REFUND DEPOSIT 26625 SAINT…011-0000-2303 2,979.00 Vendor SPECTOR-AMMER01 - DAVID M SPECTOR & KAREN AMMER Total: 2,979.00 Vendor: DEMATTEI01 - DE MATTEI CONSTRUCTION
DE MATTEI CONSTRUCTION BLD20-0348 FD 02/21/2025 REFUND DEPOSIT 12000 FINN …011-0000-2303 1,350.00 Vendor DEMATTEI01 - DE MATTEI CONSTRUCTION Total: 1,350.00 Vendor: DENNDEY01 - DENNEDY, THOMAS
DENNEDY, THOMAS BLD19-0600-FINDEP 02/05/2025 REFUND DEPOSIT 12331 STO… 011-0000-2303 1,483.52 Vendor DENNDEY01 - DENNEDY, THOMAS Total: 1,483.52
Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING …41711 02/12/2025 MULTIPLE COVER STICKERS FR…011-4120-6361 278.91 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 278.91 Vendor: ROMAN01 - DIANA SZELONG / ROMAN CATHOLIC BISHOP OF SAN JOSE DIANA SZELONG / ROMAN CA… BLD24-0093-FD 02/12/2025 REFUND DEPOSIT 12816 EL M… 011-0000-2303 6,201.00 Vendor ROMAN01 - DIANA SZELONG / ROMAN CATHOLIC BISHOP OF SAN JOSE Total: 6,201.00 Vendor: DONE01 - DONE RIGHT HOME REMODELING
DONE RIGHT HOME REMODEL…BLD22-0515-FD 02/05/2025 REFUND DEPOSIT 13641 ROBL…011-0000-2303 1,080.00 Vendor DONE01 - DONE RIGHT HOME REMODELING Total: 1,080.00 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 91518 02/26/2025 Monthly IT Managed Services 061-1480-6111 14,610.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 14,610.00
Vendor: EDL01 - EDL CONSTRUCTION CORP.

EDL CONSTRUCTION CORP. BLD22-0233 FD 02/21/2025 REFUND DEPOSIT 12440 HILL… 011-0000-2303 1,116.00 Vendor EDL01 - EDL CONSTRUCTION CORP. Total: 1,116.00
Vendor: CHAN10 - EDWARD CHAN
EDWARD CHAN BLD020-0277 FD 02/21/2025 REFUND DEPOSIT 25136 LA L… 011-0000-2303 1,341.00 EDWARD CHAN BLD18-0160 ELEC 02/21/2025 REFUND DEPOSIT 25136 LA L… 011-0000-2303 11,004.27 EDWARD CHAN BLD18-0160 ELEC 02/21/2025 REFUND DEPOSIT 25136 LA L… 011-0000-2303 40,000.00 Vendor CHAN10 - EDWARD CHAN Total: 52,345.27
Vendor: VIERA01 - EDWARD JOHN VIERA
EDWARD JOHN VIERA BLD21-0024-FD 02/05/2025 REFUND DEPOSIT 24871 OLIVE…011-0000-2303 711.00 Vendor VIERA01 - EDWARD JOHN VIERA Total: 711.00
Vendor: MOST02 - ELISABETH MOST
ELISABETH MOST BLD22-0417 02/12/2025 SMIP RESIDENTIAL OVER 3851 011-0000-2002 6.50 ELISABETH MOST BLD22-0417 02/12/2025 SB1473 011-0000-2004 2.00 ELISABETH MOST BLD22-0417 02/12/2025 FINAL DEPOSIT 011-0000-2303 450.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 5 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ELISABETH MOST BLD22-0417 02/12/2025 BUILDING ALL PROJECTS BASE… 011-3200-4301 240.00 ELISABETH MOST BLD22-0417 02/12/2025 BUILDING ALL PROJECTS MOD…011-3200-4301 450.00 ELISABETH MOST BLD22-0417 02/12/2025 PLAN RETENTION FEE 011-3200-4311 275.00 ELISABETH MOST BLD22-0417 02/12/2025 ENERGY FEE 011-3200-4312 103.50 ELISABETH MOST BLD22-0418 ADU 02/12/2025 SMIP RESIDENTIAL OVER 3851 011-0000-2002 65.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 SB1473 011-0000-2004 20.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 FINAL DEPOSIT 50000 OR GRE… 011-0000-2303 4,500.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 SITE DEVELOPMENT INSPECTI… 011-3100-4614 830.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 SITE DEVELOPMENT PLAN REV…011-3100-4614 725.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 BUILDING ALL PROJECTS MOD…011-3200-4301 4,500.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 BUILDING ALL PROJECTS BASE… 011-3200-4301 240.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 PLAN RETENTION FEE 011-3200-4311 1,025.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 ENERGY FEE 011-3200-4312 711.00 ELISABETH MOST BLD22-0418 ADU 02/12/2025 STORM DRAINAGE 045-0000-4661 698.88 Vendor MOST02 - ELISABETH MOST Total: 14,841.88
Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…925-0470-3 1.30.25 02/12/2025 EMPLOYENT TAX 1.30.25 061-1470-6024 402.02 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 402.02 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 298087 02/12/2025 ENGINEERING CONSULTANTS … 045-6900-6206 3,692.00 ENGEO INCORPORATED 298761 02/12/2025 ENGINEERING CONSULTANTS … 045-6900-6206 11,901.30 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 15,593.30 Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.

EVERBRIDGE INC. M85787 02/12/2025 NIXLE 360 1/23/25 011-2100-6199 5,463.64 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: 5,463.64 Vendor: ADT01 - EVERON
EVERON 157845245 02/12/2025 ALARM SERVICES 2/1/25-2/28…061-1480-6118 169.71 Vendor ADT01 - EVERON Total: 169.71
Vendor: FALCON02 - FALCON ROOFING
FALCON ROOFING BLD21-0452-FD 02/12/2025 REFUND DEPOSIT 11991 MUR… 011-0000-2303 846.00 FALCON ROOFING BLD23-0074 FD 02/21/2025 REFUND DEPOSIT 26075 DUV… 011-0000-2303 711.00 Vendor FALCON02 - FALCON ROOFING Total: 1,557.00
Vendor: FARID02 - FARID NEMATI
FARID NEMATI BLD19-0485 02/21/2025 REFUND DEPOSIT 11911 HILL… 011-0000-2303 1,350.00 Vendor FARID02 - FARID NEMATI Total: 1,350.00
Vendor: FEY01 - FEY, ASHLEY AND SCOTT
FEY, ASHLEY AND SCOTT BLD20-0151&BLD20-152-FD 02/05/2025 REFUND DEPOSIT 26898 DEZ… 011-0000-2303 818.24 FEY, ASHLEY AND SCOTT BLD20-0151&BLD20-152-FD 02/05/2025 REFUND DEPOSIT 26898 DEZ… 011-0000-2303 6,934.82 FEY, ASHLEY AND SCOTT BLD20-0151&BLD20-152-FD 02/05/2025 REFUND DEPOSIT 26898 DEZ… 011-0000-2303 20,000.00 FEY, ASHLEY AND SCOTT BLD20-0151&BLD20-152-FD 02/05/2025 REFUND DEPOSIT 26898 DEZ… 011-0000-2303 40,000.00 FEY, ASHLEY AND SCOTT BLD21-0280-FD 02/05/2025 REFUND DEPOSIT 26898 DEZ… 011-0000-2303 1,080.00 Vendor FEY01 - FEY, ASHLEY AND SCOTT Total: 68,833.06
Vendor: MENDOZA01 - FLOR M MONTERO MENDOZA, JOSUE A CORRAL-RODRIGUEZ FLOR M MONTERO MENDOZA,…BLD21-0182 FD 02/21/2025 REFUND DEPOSIT 25000 O'KE… 011-0000-2303 320.40 Vendor MENDOZA01 - FLOR M MONTERO MENDOZA, JOSUE A CORRAL-RODRIGUEZ Total: 320.40 Vendor: FORD02 - FORD TODD R AND KATHLEEN O TRUSTEE
FORD TODD R AND KATHLEEN…BLD20-0256-FD 02/05/2025 REFUND DEPOSIT 26950 ARAS…011-0000-2303 2,180.50 FORD TODD R AND KATHLEEN…BLD20-0464-FD 02/05/2025 REFUND DEPOSIT 26950 ARA… 011-0000-2303 675.00 Vendor FORD02 - FORD TODD R AND KATHLEEN O TRUSTEE Total: 2,855.50 Vendor: GAGE01 - GAGE RACHEL AND F HOWARD TRUSTEE
GAGE RACHEL AND F HOWAR… BLD20-0521-FD 02/05/2025 REFUND DEPOSIT 13906 PAGE…011-0000-2303 483.52 Vendor GAGE01 - GAGE RACHEL AND F HOWARD TRUSTEE Total: 483.52 Vendor: GENESIS02 - GENESIS CONSTRUCTION
GENESIS CONSTRUCTION BLD21-0237 FD 02/21/2025 REFUND DEPOSIT 14945 PAGE…011-0000-2303 540.00 Vendor GENESIS02 - GENESIS CONSTRUCTION Total: 540.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 6 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SRIDEVI01 - GODITHI SRIDEVI & VENKATRAMESH
GODITHI SRIDEVI & VENKATR… BLD20-0257-FD 02/05/2025 REFUND DEPOSIT 10371 BERK… 011-0000-2303 180.00 Vendor SRIDEVI01 - GODITHI SRIDEVI & VENKATRAMESH Total: 180.00 Vendor: RAO01 - GOUTHAM RAO IRREVOCABLE TRUST
GOUTHAM RAO IRREVOCABLE…BLD21-0295-FD 02/05/2025 REFUND DEPOSIT 26005 NEW… 011-0000-2303 6,750.00 GOUTHAM RAO IRREVOCABLE…BLD21-0436-FD 02/05/2025 REFUND DEPOSIT 26005 NEW… 011-0000-2303 12,150.00 Vendor RAO01 - GOUTHAM RAO IRREVOCABLE TRUST Total: 18,900.00 Vendor: GRADY01 - GRADY, MICHAEL F
GRADY, MICHAEL F BLD24-0089 FD 02/21/2025 REFUND DEPOSIT 14313 SADD…011-0000-2303 1,307.70 Vendor GRADY01 - GRADY, MICHAEL F Total: 1,307.70
Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9381503128 02/12/2025 O RINGS FOR SMALL TOLLS 1/… 061-4300-6351 54.00 GRAINGER 9382024611 02/12/2025 EPOXY FOR REFLECTOR 1/22/… 011-4600-6341 469.61 Vendor GRAINGER60038 - GRAINGER Total: 523.61
Vendor: GRANITE95077 - GRANITEROCK
GRANITEROCK 2205031 02/12/2025 PRODUCT 104&561 ASPHALTI… 011-4600-6149 1,116.26 Vendor GRANITE95077 - GRANITEROCK Total: 1,116.26
Vendor: GREENBERG01 - GREENBERG CONSTRUCTION
GREENBERG CONSTRUCTION BLD23-0492 FD 02/21/2025 REFUND DEPOSIT 13450 ROBL…011-0000-2303 1,620.00 Vendor GREENBERG01 - GREENBERG CONSTRUCTION Total: 1,620.00 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0007850996 02/12/2025 1 ADJUSTRES-2 PARCEL DRIVE… 011-1200-6398 1,320.33 GREENWASTE RECOVERY INC 0007933063 02/12/2025 2 PARCEL DRIVE ON DISTANCE…011-1200-6398 1,320.33 GREENWASTE RECOVERY INC 034381 02/12/2025 LID FLIP SURVEY,CONTAMINA… 011-1200-6398 8,114.40 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 10,755.06 Vendor: GUILD02 - GUILD CRAFT BUILDERS INC.

GUILD CRAFT BUILDERS INC. BLD20-0265-FD 02/21/2025 REFUND DEPOSIT 13389 ROBL…011-0000-2303 1,979.40 Vendor GUILD02 - GUILD CRAFT BUILDERS INC. Total: 1,979.40 Vendor: HAEHNEL01 - HAEHNEL, DIRK
HAEHNEL, DIRK BLD20-0266 FD 02/21/2025 REFUND DEPOSIT 12900 ATH… 011-0000-2303 270.00 Vendor HAEHNEL01 - HAEHNEL, DIRK Total: 270.00
Vendor: HAMMERSCHMIDT01 - HAMMERSCHMIDT CONSTRUCTION
HAMMERSCHMIDT CONSTRU… BLD20-0118-FD 02/05/2025 REFUND DEPOSIT 13851 ROBL…011-0000-2303 963.00 Vendor HAMMERSCHMIDT01 - HAMMERSCHMIDT CONSTRUCTION Total: 963.00 Vendor: AMIN01 - HANAFY AMIN AND SOHIER TRUSTEE
HANAFY AMIN AND SOHIER T… BLD21-0613 FD 02/12/2025 REFUND DEPOSIT 14.305 SAD… 011-0000-2303 1,350.00 Vendor AMIN01 - HANAFY AMIN AND SOHIER TRUSTEE Total: 1,350.00 Vendor: PATRICKTRUST01 - HANLEY PATRICK J AND ELAINE J TRUSTEE HANLEY PATRICK J AND ELAIN… BLD21-0072-FD 02/05/2025 REFUND DEPOSIT 26746 ROBL…011-0000-2303 85.50 Vendor PATRICKTRUST01 - HANLEY PATRICK J AND ELAINE J TRUSTEE Total: 85.50 Vendor: HARRELL01 - HARRELL REMODELING INC
HARRELL REMODELING INC BLD21-0329 FD 02/21/2025 REFUND DEPOSIT 12678 LA C… 011-0000-2303 1,755.00 Vendor HARRELL01 - HARRELL REMODELING INC Total: 1,755.00 Vendor: HARWOO01 - HARWOO CONSTRUCTION FINE HOME
HARWOO CONSTRUCTION FI… BLD20-0111 FINDEP 02/21/2025 REFUND DEPOSIT 11525 OLD … 011-0000-2303 687.42 Vendor HARWOO01 - HARWOO CONSTRUCTION FINE HOME Total: 687.42 Vendor: HO04 - HO LLOYD AND YANG MENG
HO LLOYD AND YANG MENG BLD19-0402 02/12/2025 REFUND DEPOSIT 10842 WEST…011-0000-2303 6,624.68 HO LLOYD AND YANG MENG BLD21-0395-FD 02/12/2025 REFUND DEPOSIT 10842 WEST…011-0000-2303 1,857.56 Vendor HO04 - HO LLOYD AND YANG MENG Total: 8,482.24
Vendor: HPS01 - HPS PALO ALTO INC
HPS PALO ALTO INC BLD21-0230 FD 02/21/2025 REFUND DEPOSIT 11580 OLD … 011-0000-2303 540.00 HPS PALO ALTO INC BLD21-0475 FD 02/21/2025 REFUND DEPOSIT 27855 BLAC… 011-0000-2303 900.00 Vendor HPS01 - HPS PALO ALTO INC Total: 1,440.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 7 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: INDASPEC95110 - INDASPEC
INDASPEC BLD23-0439-FD 02/05/2025 REFUND DEPOSIT 13930 LA P… 011-0000-2303 450.00 Vendor INDASPEC95110 - INDASPEC Total: 450.00
Vendor: INTERIORS01 - INTERIORS FOR MODERN LIVING
INTERIORS FOR MODERN LIVI… BLD20-0316 FD 02/21/2025 REFUND DEPOSIT 12111 OLD … 011-0000-2303 1,080.00 Vendor INTERIORS01 - INTERIORS FOR MODERN LIVING Total: 1,080.00 Vendor: IPERMIT01 - IPERMIT LLC
IPERMIT LLC BLD20-0623-FD 02/12/2025 REFUND DEPOSIT 31225 LA B… 011-0000-2303 490.69 IPERMIT LLC BLD24-0133 02/21/2025 B031 SMIP 011-0000-2002 1.13 IPERMIT LLC BLD24-0133 02/21/2025 B030 BSASRF OR GREEN FEE 011-0000-2004 1.00 IPERMIT LLC BLD24-0133 02/21/2025 B003 MEP 011-3200-4305 258.52 IPERMIT LLC BLD24-0133 02/21/2025 B016 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 Vendor IPERMIT01 - IPERMIT LLC Total: 826.34
Vendor: IRANI02 - IRANI ZUBIN AND MARITA
IRANI ZUBIN AND MARITA BLD22-0117 FD 02/21/2025 REFUND DEPOSIT 14221 MIR… 011-0000-2303 675.00 Vendor IRANI02 - IRANI ZUBIN AND MARITA Total: 675.00
Vendor: IRBIS01 - IRBIS HVAC
IRBIS HVAC BLD24-0276 FD 02/12/2025 REFUND DEPOSIT 13332 LEN… 011-0000-2303 461.65 IRBIS HVAC BLD23-0645 FD 02/21/2025 REFUND DEPOSIT 24130 SU… 011-0000-2303 477.00 Vendor IRBIS01 - IRBIS HVAC Total: 938.65
Vendor: IVESTER01 - IVESTER JAMES D AND LOIS L TRUSTEE
IVESTER JAMES D AND LOIS L … BLD22-0110 FD 02/12/2025 REFUND DEPOSIT 12005 FINN …011-0000-2303 2,700.00 Vendor IVESTER01 - IVESTER JAMES D AND LOIS L TRUSTEE Total: 2,700.00 Vendor: COHAN01 - JAY AND CYNTHIA COHAN
JAY AND CYNTHIA COHAN BLD22-0023 FD 02/21/2025 REFUND DEPOSIT 13826 TEM… 011-0000-2303 900.00 Vendor COHAN01 - JAY AND CYNTHIA COHAN Total: 900.00
Vendor: ANDERSON04 - JEMICO DBA RENEWED BY ANDERSON
JEMICO DBA RENEWED BY AN… BLD21-0215-FD 02/05/2025 REFUND DEPOSIT 26750 ALA… 011-0000-2303 650.81 Vendor ANDERSON04 - JEMICO DBA RENEWED BY ANDERSON Total: 650.81 Vendor: BAYER01 - JENNA BAYER
JENNA BAYER BLD23-0347 FD 02/21/2025 REFUND DEPOSIT 12660 ZAPP… 011-0000-2303 678.00 JENNA BAYER BLD23-0363 02/21/2025 REFUND DEPOSIT 12660 ZAPP… 011-0000-2303 468.00 Vendor BAYER01 - JENNA BAYER Total: 1,146.00
Vendor: YUNPEI01 - JIANG YUN, LIQUAN PEI
JIANG YUN, LIQUAN PEI BLD22-0083 FD 02/21/2025 REFUND DEPOSIT 10669 MEG… 011-0000-2303 2,250.00 Vendor YUNPEI01 - JIANG YUN, LIQUAN PEI Total: 2,250.00 Vendor: FOUNDATION03 - JOEL A SWARTZ, FOUNDATION TEHCNOLOGIES JOEL A SWARTZ, FOUNDATION…BLD23-0478 FD 02/21/2025 REFUND DEPOSIT 12795 VISCA…011-0000-2303 641.52 Vendor FOUNDATION03 - JOEL A SWARTZ, FOUNDATION TEHCNOLOGIES Total: 641.52 Vendor: LAM05 - JOELLE LAM 7 MAXIM STEPANOV
JOELLE LAM 7 MAXIM STEPA… BLD19-0363 02/21/2025 REFUND DEPOSIT 26896 ALEJ… 011-0000-2303 4,807.80 Vendor LAM05 - JOELLE LAM 7 MAXIM STEPANOV Total: 4,807.80 Vendor: KANG02 - JOHNSON KANG
JOHNSON KANG BLD21-0060-FD 02/05/2025 REFUND DEPOSIT 13385 COU… 011-0000-2303 1,260.00 Vendor KANG02 - JOHNSON KANG Total: 1,260.00
Vendor: JOHNSON02 - JOHNSON, LORIN KEITH
JOHNSON, LORIN KEITH BLD21-0070 FD 02/21/2025 REFUND DEPOSIT 27001 APPA…011-0000-2303 765.00 Vendor JOHNSON02 - JOHNSON, LORIN KEITH Total: 765.00
Vendor: JPERRETTI01 - JPERRETTI BUILDERS
JPERRETTI BUILDERS BLD22-0307 FD 02/21/2025 REFUND DEPOSIT 25980 VINE… 011-0000-2303 801.90 Vendor JPERRETTI01 - JPERRETTI BUILDERS Total: 801.90
Vendor: LU02 - JUDY LU & JEFFREY LIOU
JUDY LU & JEFFREY LIOU BLD22-0030 FD 02/21/2025 REFUND DEPOSIT 25303 LA L… 011-0000-2303 1,350.00 Vendor LU02 - JUDY LU & JEFFREY LIOU Total: 1,350.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 8 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: KAPPELER03 - KAPPELER CONSTRUCTION
KAPPELER CONSTRUCTION BLD22-0191 FD 02/21/2025 REFUND DEPOSIT 26932 ALA… 011-0000-2303 1,350.00 Vendor KAPPELER03 - KAPPELER CONSTRUCTION Total: 1,350.00 Vendor: KAVANAGH04 - KAVANAGH CONSTRUCTION COMPANY
KAVANAGH CONSTRUCTION … BLD20-0139-FINDEP 02/05/2025 REFUND DEPOSIT 25525 BLED… 011-0000-2303 1,350.00 KAVANAGH CONSTRUCTION … BLD20-0600 FD 02/21/2025 REFUND DEPOSIT 11991 MUR… 011-0000-2303 4,500.00 KAVANAGH CONSTRUCTION … BLD21-0693 FD 02/21/2025 REFUND DEPOSIT 26750 TAN… 011-0000-2303 831.39 Vendor KAVANAGH04 - KAVANAGH CONSTRUCTION COMPANY Total: 6,681.39 Vendor: KELLMAN01 - KELLMAN, ADELE
KELLMAN, ADELE BLD22-0130 FD 02/21/2025 REFUND DEPOSIT 12109 OAK … 011-0000-2303 784.40 Vendor KELLMAN01 - KELLMAN, ADELE Total: 784.40
Vendor: KHOSRAVI01 - KHOSRAVI, FARHAD OR FLORA
KHOSRAVI, FARHAD OR FLORA BLD21-0032-FD 02/05/2025 REFUND DEPOSIT 25698 ELEN… 011-0000-2303 3,600.00 KHOSRAVI, FARHAD OR FLORA BLD21-0374-FD 02/05/2025 REFUND DEPOSIT 25698 ELEN… 011-0000-2303 817.60 Vendor KHOSRAVI01 - KHOSRAVI, FARHAD OR FLORA Total: 4,417.60 Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE #2215089147 & 2215089803 02/06/2025 1ST-PYMT LEASE EXT-6 MOS V…061-4400-6506 361.06 KIA MOTORS FINANCE #2215089147 & 2215089803 02/06/2025 1ST-PYMT LEASE EXT-6 MOS V…061-4400-6506 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 722.12
Vendor: KJOS01 - KJOS ANDREW B TRUSTEE & ET AL
KJOS ANDREW B TRUSTEE & E… BLD21-0082 FD 02/12/2025 REFUND DEPOSIT 14710 MA… 011-0000-2303 85.50 Vendor KJOS01 - KJOS ANDREW B TRUSTEE & ET AL Total: 85.50 Vendor: KLEIN01 - KLEIN WILLIAM M TRUSTEE
KLEIN WILLIAM M TRUSTEE BLD21-0690 02/21/2025 REFUND DEPOSIT 26063 TODD…011-0000-2303 2,161.00 Vendor KLEIN01 - KLEIN WILLIAM M TRUSTEE Total: 2,161.00 Vendor: KNIGHT01 - KNIGHT ROOFING SERVICES
KNIGHT ROOFING SERVICES BLD22-0376 FD 02/21/2025 REFUND DEPOSIT 28600 MAT… 011-0000-2303 614.25 Vendor KNIGHT01 - KNIGHT ROOFING SERVICES Total: 614.25 Vendor: KNRDESIGN01 - KNR DESIGN STUDIO
KNR DESIGN STUDIO BLD22-0345 FD 02/21/2025 REFUND DEPOSIT 26987 ELEN… 011-0000-2303 900.00 Vendor KNRDESIGN01 - KNR DESIGN STUDIO Total: 900.00
Vendor: VIJAY01 - KRISHNAN VIJAY TRUSTEE LYU FENGJIAO
KRISHNAN VIJAY TRUSTEE LYU…BLD22-0521 FD 02/21/2025 REFUND DEPOSIT 2255 OLD P… 011-0000-2303 810.00 Vendor VIJAY01 - KRISHNAN VIJAY TRUSTEE LYU FENGJIAO Total: 810.00 Vendor: LEE20 - LEE, GEORGE
LEE, GEORGE BLD18-0055 02/05/2025 REFUND DEPOSIT 14525 MIR… 011-0000-2303 7,816.46 Vendor LEE20 - LEE, GEORGE Total: 7,816.46
Vendor: LEE24 - LEE, ILBOK OR WOON
LEE, ILBOK OR WOON BLD18-0307 02/05/2025 REFUND DEPOSIT 12950 ALTA… 011-0000-2303 11,779.83 Vendor LEE24 - LEE, ILBOK OR WOON Total: 11,779.83
Vendor: LEHMAN01 - LEHMAN DAVID M & JANEL
LEHMAN DAVID M & JANEL BLD20-0451-FD 02/05/2025 REFUND DEPOSIT 25600 MO… 011-0000-2303 225.00 Vendor LEHMAN01 - LEHMAN DAVID M & JANEL Total: 225.00
Vendor: ROBERTA01 - LELAND ROBERT A L TRUSTEE
LELAND ROBERT A L TRUSTEE BLD21-0616-FD 02/12/2025 REFUND DEPOSIT 12694 LA C… 011-0000-2303 1,080.00 LELAND ROBERT A L TRUSTEE BLD21-0616-FD-R 03/13/2025 REFUND DEPOSIT 12694 LA C… 011-0000-2303 -1,080.00 Vendor ROBERTA01 - LELAND ROBERT A L TRUSTEE Total: 0.00 Vendor: LEONARD01 - LEONARD NG ARCHITECT INC
LEONARD NG ARCHITECT INC BLD19-0110 02/05/2025 REFUND DEPOSIT 26160 RAN… 011-0000-2303 180.00 Vendor LEONARD01 - LEONARD NG ARCHITECT INC Total: 180.00 Vendor: HARRIS03 - LESLIE HARRIS
LESLIE HARRIS BLD19-0331 02/21/2025 REFUND DEPOSIT 12698 LA C… 011-0000-2303 4,620.83 Vendor HARRIS03 - LESLIE HARRIS Total: 4,620.83
Vendor: LEXTERRA01 - LEXTERRA LLC
LEXTERRA LLC BLD21-0425-FD 02/21/2025 REFUND DEPOSIT 14330 DE B… 011-0000-2303 24,382.80

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 9 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LEXTERRA LLC BLD21-0426 FD 02/21/2025 REFUND DEPOSIT 14330 DE B… 011-0000-2303 2,025.00 Vendor LEXTERRA01 - LEXTERRA LLC Total: 26,407.80
Vendor: LIM03 - LIM, STEVE
LIM, STEVE BLD21-0119-FD 02/05/2025 REFUND DEPOSIT 24269 DA… 011-0000-2303 16,650.00 LIM, STEVE BLD21-0120-FD 02/05/2025 REFUND DEPOSIT 24269 DA… 011-0000-2303 2,790.00 Vendor LIM03 - LIM, STEVE Total: 19,440.00
Vendor: SOUSA01 - LISA SOUSA
LISA SOUSA BLD21-0389 FD 02/12/2025 REFUND DEPOSIT 11500 SU… 011-0000-2303 1,061.77 Vendor SOUSA01 - LISA SOUSA Total: 1,061.77
Vendor: LND01 - LND
LND BLD22-0063 FD 02/21/2025 REFUND DEPOSIT 12345 MUR… 011-0000-2303 810.00 LND BLD22-0277 FD 02/21/2025 REFUND DEPOSIT 24940 ONE… 011-0000-2303 1,080.00 Vendor LND01 - LND Total: 1,890.00
Vendor: LORETZ02 - LORENTZ CONSTRUCTION INC.

LORENTZ CONSTRUCTION INC. BLD22-0377 FD 02/21/2025 REFUND DEPOSIT 12830 VISCA…011-0000-2303 1,800.00 Vendor LORETZ02 - LORENTZ CONSTRUCTION INC. Total: 1,800.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 31803/1 02/12/2025 HARDWARE 1/7/2025 061-4300-6398 3.75 LOS ALTOS HARDWARE INC 31914/1 02/12/2025 TAPE FLAG PINK 1/14/2025 061-4300-6399 21.78 LOS ALTOS HARDWARE INC 31956/1 02/12/2025 PARTS FR IRRIGATION RPAIR … 011-5100-6122 638.43 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 663.96 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 72371 02/12/2025 HOUSING ELEMENTS IMPLEM… 011-3110-6207 510.00 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 510.00
Vendor: LOSGATOS95112 - LOS GATOS ROOFING
LOS GATOS ROOFING BLD21-0134-FD 02/05/2025 REFUND DEPOSIT 10695 ELOI… 011-0000-2303 526.36 LOS GATOS ROOFING BLD21-0218-FD 02/05/2025 REFUND DEPOSIT 12530 BARL… 011-0000-2303 445.20 LOS GATOS ROOFING BLD21-0286-FD 02/05/2025 REFUND DEPOSIT 26855 ORT… 011-0000-2303 784.91 LOS GATOS ROOFING BLD23-0249-FD 02/05/2025 REFUND DEPOSIT 12008 FIN L… 011-0000-2303 609.07 Vendor LOSGATOS95112 - LOS GATOS ROOFING Total: 2,365.54 Vendor: P8604 - LULU TENG
LULU TENG BLD22-0282-FD 02/05/2025 REFUND DEPOSIT 24490 AMI… 011-0000-2303 1,760.22 LULU TENG BLD22-0282-FD-R 03/13/2025 REFUND DEPOSIT 24490 AMI… 011-0000-2303 -1,760.22 Vendor P8604 - LULU TENG Total: 0.00
Vendor: LUNG01 - LUNG, LI-HWA
LUNG, LI-HWA BLD20-0548 FD 02/21/2025 REFUND DEPOSIT 14100 AMA… 011-0000-2303 2,700.00 Vendor LUNG01 - LUNG, LI-HWA Total: 2,700.00
Vendor: MADHUVANTI01 - MADHUVANTI, PAWAR & VIVEK, SHARMA MADHUVANTI, PAWAR & VIV… BLD20-0391 FD 02/21/2025 REFUND DEPOSIT 27644 NAT… 011-0000-2303 1,438.45 Vendor MADHUVANTI01 - MADHUVANTI, PAWAR & VIVEK, SHARMA Total: 1,438.45 Vendor: MAHMOUD01 - MAHMOUD/LUBNA FAMILY TRUST
MAHMOUD/LUBNA FAMILY T… BLD19-0615 FINDEP 02/21/2025 REFUND DEPOSIT 26710 BIRC… 011-0000-2303 630.00 Vendor MAHMOUD01 - MAHMOUD/LUBNA FAMILY TRUST Total: 630.00 Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM 431 02/12/2025 BARN LIGHTING EVENT WWCB…011-4120-6361 547.50 Vendor TAAM01 - MALCOLM TAAM Total: 547.50
Vendor: MANGALICK01 - MANGALICK, PIYUSH & SUSAN
MANGALICK, PIYUSH & SUSAN BLD20-0132-FINDEP 02/05/2025 REFUND DEPOSIT 1440 MIRA… 011-0000-2303 103.00 Vendor MANGALICK01 - MANGALICK, PIYUSH & SUSAN Total: 103.00 Vendor: SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE
MANI SANJAY AND RESHMA T… BLD21-0203 FD 02/21/2025 REFUND DEPOSIT 12490 COR… 011-0000-2303 2,160.00 Vendor SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE Total: 2,160.00 Vendor: MARBLE02 - MARBLE CITY COMPANY INC
MARBLE CITY COMPANY INC BLD20-0321 FD 02/21/2025 REFUND DEPOSIT 27575 BLAC… 011-0000-2303 702.00 Vendor MARBLE02 - MARBLE CITY COMPANY INC Total: 702.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 10 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BEHL01 - MARK BEHL
MARK BEHL BLD20-0129 FINDEP 02/21/2025 REFUND DEPOSIT 25721 LA L… 011-0000-2303 135.00 Vendor BEHL01 - MARK BEHL Total: 135.00
Vendor: DAVIS01 - MARVIN DAVIS CONSTRUCTION
MARVIN DAVIS CONSTRUCTI… BLD20-0399-FD 02/05/2025 REFUND DEPOSIT 24692 OLIVE…011-0000-2303 360.00 Vendor DAVIS01 - MARVIN DAVIS CONSTRUCTION Total: 360.00 Vendor: GAURAV01 - MATHUR GAURAV TRUSTEE MATHUR SANJUKTA P TRUSTEE MATHUR GAURAV TRUSTEE … BLD22-0104 FD 02/21/2025 REFUND DEPOSIT 13936 FRE… 011-0000-2303 1,350.00 Vendor GAURAV01 - MATHUR GAURAV TRUSTEE MATHUR SANJUKTA P TRUSTEE Total: 1,350.00 Vendor: KAIZER01 - MAYA MARY KAIZER
MAYA MARY KAIZER BLD21-0096 FD 02/21/2025 REFUND DEPOSIT 27878 VIA F… 011-0000-2303 225.00 MAYA MARY KAIZER BLD21-0096 FD-R 03/18/2025 REFUND DEPOSIT 27878 VIA F… 011-0000-2303 -225.00 Vendor KAIZER01 - MAYA MARY KAIZER Total: 0.00
Vendor: SANJAY02 - MEHROTRA SANJAY AND SANGEETA TRUSTEE MEHROTRA SANJAY AND SAN… BLD20-0433 FD 02/21/2025 REFUND DEPOSIT 27645 NAT… 011-0000-2303 1,350.00 Vendor SANJAY02 - MEHROTRA SANJAY AND SANGEETA TRUSTEE Total: 1,350.00 Vendor: NIMISH01 - MEHTA NIMISH AND ANITA TRUSTEE
MEHTA NIMISH AND ANITA T… BLD21-0485-FD 02/05/2025 REFUND DEPOSIT 26677 SNELL…011-0000-2303 1,125.00 Vendor NIMISH01 - MEHTA NIMISH AND ANITA TRUSTEE Total: 1,125.00 Vendor: MEHTA03 - MEHTA, MALA
MEHTA, MALA BLD21-0189 FD 02/21/2025 REFUND DEPOSIT 27925 ROBL…011-0000-2303 1,215.00 Vendor MEHTA03 - MEHTA, MALA Total: 1,215.00
Vendor: EGGERS04 - MEREDITH EGGERS
MEREDITH EGGERS BLD21-0550 FD 02/12/2025 REFUND DEPOSIT 25466 ADO… 011-0000-2303 2,715.00 Vendor EGGERS04 - MEREDITH EGGERS Total: 2,715.00
Vendor: MEHTA02 - METHA, SONAL
METHA, SONAL BLD22-0034 FD 02/21/2025 REFUND DEPOSIT 27693 VOG… 011-0000-2303 590.69 Vendor MEHTA02 - METHA, SONAL Total: 590.69
Vendor: COUNSIL01 - MIKE COUNSIL PLUMBING INC
MIKE COUNSIL PLUMBING INC BLD22-0482 FD 02/21/2025 REFUND DEPOSIT 12600 VISCA…011-0000-2303 9.00 MIKE COUNSIL PLUMBING INC BLD23-0293 FD 02/21/2025 REFUND DEPOSIT 27033 DEZ… 011-0000-2303 759.07 Vendor COUNSIL01 - MIKE COUNSIL PLUMBING INC Total: 768.07 Vendor: MILNER01 - MILNER PETER G
MILNER PETER G BLD21-0140 FD 02/21/2025 REFUND DEPOSIT 14690 MA… 011-0000-2303 450.00 Vendor MILNER01 - MILNER PETER G Total: 450.00
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN# 100276 2.7.25 02/12/2025 PLAN# 100276 2.7.25 401 ER… 061-0000-2204 3,094.62 MissionSquare PLAN# 304465 2.7.25 02/12/2025 PLAN# 304465 2.7.25 ICMA 4… 061-0000-2204 15,493.26 MissionSquare PLAN#100316 2.7.25 02/12/2025 PLAN#100316 2.7.25 40E-401… 061-0000-2204 8,033.17 Vendor MISSION01 - MissionSquare Total: 26,621.05
Vendor: MO01 - MO, WENNIE
MO, WENNIE BLD21-0340 FD 02/21/2025 REFUND DEPOSIT 2121 OLD P… 011-0000-2303 7,096.05 Vendor MO01 - MO, WENNIE Total: 7,096.05
Vendor: SAFA01 - MOHAMMAD SAFA
MOHAMMAD SAFA BLD23-0664-FD 02/12/2025 REFUND DEPOSIT 12250 EDG… 011-0000-2303 900.00 Vendor SAFA01 - MOHAMMAD SAFA Total: 900.00
Vendor: MOHSENZADEGAN02 - MOHSENZADEGAN SAM VANAKI VANOUS MOHSENZADEGAN SAM VAN… BLD21-0700 FD 02/21/2025 REFUND DEPOSIT 11000 MAG… 011-0000-2303 720.00 Vendor MOHSENZADEGAN02 - MOHSENZADEGAN SAM VANAKI VANOUS Total: 720.00 Vendor: MOUSAVI01 - MOUSAVI, NADER
MOUSAVI, NADER BLD21-0279-FD 02/05/2025 REFUND DEPOSIT 26070 NEW… 011-0000-2303 1,980.00 MOUSAVI, NADER BLD22-0055-FD 02/05/2025 REFUND DEPOSIT 26070 NEW… 011-0000-2303 2,250.00 Vendor MOUSAVI01 - MOUSAVI, NADER Total: 4,230.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 11 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…250105 02/12/2025 HR ON DEMAND 1/29/25 011-1400-6199 260.00 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 260.00 Vendor: McADAMS01 - MYRIAM McADAMS
MYRIAM McADAMS BLD22-0109-FD 02/12/2025 REFUND DEPOSIT 12001 FINN …011-0000-2303 2,700.00 Vendor McADAMS01 - MYRIAM McADAMS Total: 2,700.00
Vendor: NAGARAJ01 - NAGARAJ, ASHWATH OR VILEENA
NAGARAJ, ASHWATH OR VILE… BLD19-0322 02/05/2025 REFUND DEPOSIT 25769 ELEN… 011-0000-2303 1,485.00 Vendor NAGARAJ01 - NAGARAJ, ASHWATH OR VILEENA Total: 1,485.00 Vendor: HIROMITSU01 - NAKAUCHI HIROMITSU TRUSTEE
NAKAUCHI HIROMITSU TRUST…BLD19-0202 02/21/2025 REFUND DEPOSIT 25299 LA L… 011-0000-2303 450.00 Vendor HIROMITSU01 - NAKAUCHI HIROMITSU TRUSTEE Total: 450.00 Vendor: NATURALSLATE01 - NATURAL SLATE ROOFING
NATURAL SLATE ROOFING BLD22-0200 FD 02/21/2025 REFUND DEPOSIT 011-0000-2303 507.96 Vendor NATURALSLATE01 - NATURAL SLATE ROOFING Total: 507.96 Vendor: NATUREWALK01 - NATUREWALK INC / ANGELICA MARTIN NATUREWALK INC / ANGELICA…BLD22-0317-FD 02/12/2025 REFUND DEPOSIT 26886 ALEJ… 011-0000-2303 675.00 Vendor NATUREWALK01 - NATUREWALK INC / ANGELICA MARTIN Total: 675.00 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202412-4015 02/12/2025 BONDED ASSESSMENT WEST … 031-0100-6203 1,339.83 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 1,339.83 Vendor: NEALANNA01 - NEAL ANNA M TRUSTEE
NEAL ANNA M TRUSTEE BLD22-0050 FD 02/21/2025 REFUND DEPOSIT 13690 OLD … 011-0000-2303 6,750.29 Vendor NEALANNA01 - NEAL ANNA M TRUSTEE Total: 6,750.29 Vendor: FERID01 - NEMATI FERID/SHABNAM
NEMATI FERID/SHABNAM BLD21-0159-FD 02/05/2025 REFUND DEPOSIT 11911 HILL… 011-0000-2303 315.00 Vendor FERID01 - NEMATI FERID/SHABNAM Total: 315.00
Vendor: ISRAEL01 - NIV ISRAEL TRUSTEE & ET AL
NIV ISRAEL TRUSTEE & ET AL BLD19-0009 02/05/2025 REFUND DEPOSIT 27240 NAT… 011-0000-2303 7,158.15 Vendor ISRAEL01 - NIV ISRAEL TRUSTEE & ET AL Total: 7,158.15 Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 85681756 02/12/2025 NEW HIRE REQUIREMENT MS… 011-1400-6332 244.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 244.00 Vendor: OLGADO01 - OLGADO, STACEY
OLGADO, STACEY BLD20-0202-FD 02/05/2025 REFUND DEPOSIT 25380 BECK… 011-0000-2303 405.00 Vendor OLGADO01 - OLGADO, STACEY Total: 405.00
Vendor: BAUGH01 - OLIVIA BAUGH/BAUGH BENTON A TRUSTEE
OLIVIA BAUGH/BAUGH BENT… BLD19-0486 FINDEP 02/21/2025 REFUND DEPOSIT 26726 MO… 011-0000-2303 1,533.60 Vendor BAUGH01 - OLIVIA BAUGH/BAUGH BENTON A TRUSTEE Total: 1,533.60 Vendor: OWENS94022 - OWEN SIGNATURE HOMES
OWEN SIGNATURE HOMES BLD19-0474 02/05/2025 REFUND DEPOSIT 26550 ANA… 011-0000-2303 2,060.14 Vendor OWENS94022 - OWEN SIGNATURE HOMES Total: 2,060.14 Vendor: OWEN05 - OWEN, SHAWN
OWEN, SHAWN BLD21-0178-FD 02/05/2025 REFUND DEPOSIT 26550 ANA… 011-0000-2303 270.00 Vendor OWEN05 - OWEN, SHAWN Total: 270.00
Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 142253 02/26/2025 Residential Patrol Services 011-2100-6199 14,661.00 PALAMERICAN SECURITY (SILI… 144230 02/26/2025 Residential Patrol Services 011-2100-6199 14,998.50 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 29,659.50 Vendor: PAREIGIS01 - PAREIGIS, REGINA OR JIUNN HENG
PAREIGIS, REGINA OR JIUNN … BLD22-0315 FD 02/21/2025 REFUND DEPOSIT 25383 LA R… 011-0000-2303 2,565.00 Vendor PAREIGIS01 - PAREIGIS, REGINA OR JIUNN HENG Total: 2,565.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 12 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PARKER02 - PARKER'S POOL AND SPA SERVICE
PARKER'S POOL AND SPA SERV…BLD21-0482 FD 02/21/2025 REFUND DEPOSIT 27985 CENT…011-0000-2303 2,025.00 Vendor PARKER02 - PARKER'S POOL AND SPA SERVICE Total: 2,025.00 Vendor: SEETALA01 - PARTHA SEETALA
PARTHA SEETALA BLD25-0014 02/12/2025 B031 SMIP 011-0000-2002 0.91 PARTHA SEETALA BLD25-0014 02/12/2025 B030 BSASRF-OR GREEN FEE 011-0000-2004 1.00 PARTHA SEETALA BLD25-0014 02/12/2025 BO14 PLAN REVIEW FEE 011-3200-4301 196.95 PARTHA SEETALA BLD25-0014 02/12/2025 BOO1 BUILDING PERMIT 011-3200-4301 303.00 PARTHA SEETALA BLD25-0014 02/12/2025 BO16 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 PARTHA SEETALA EP25-0013 02/21/2025 REFUND DEPOSIT 14160 MIR… 011-0000-2301 706.00 Vendor SEETALA01 - PARTHA SEETALA Total: 1,282.86
Vendor: PARTNERS48545 - PARTNERS IN RECOGNITION, INC.

PARTNERS IN RECOGNITION, I… 60417 02/12/2025 RFP#16424 12X12 OUTDDOR … 041-6900-6205 5,569.43 Vendor PARTNERS48545 - PARTNERS IN RECOGNITION, INC. Total: 5,569.43 Vendor: KAVANAGH05 - PATRICK KAVANAGH
PATRICK KAVANAGH BLD20-0179-FD 02/05/2025 REFUND DEPOSIT 14780 MA… 011-0000-2303 4,500.00 Vendor KAVANAGH05 - PATRICK KAVANAGH Total: 4,500.00
Vendor: NEAL01 - PATRICK NEAL
PATRICK NEAL BLD21-0571 FD 02/21/2025 REFUND DEPOSIT 13691 OLD … 011-0000-2303 684.00 Vendor NEAL01 - PATRICK NEAL Total: 684.00
Vendor: PATRICKPOWER01 - PATRICK POWERS PLUMBING
PATRICK POWERS PLUMBING BLD21-0320 FD 02/12/2025 BLD21-0320 11630 MAGDALE… 011-0000-2303 540.00 Vendor PATRICKPOWER01 - PATRICK POWERS PLUMBING Total: 540.00 Vendor: SCOTT03 - PAUL SCOTT, KATIE SCOTT
PAUL SCOTT, KATIE SCOTT BLD21-0423 FD 02/21/2025 REFUND DEPOSIT 27625 RED … 011-0000-2303 2,700.00 Vendor SCOTT03 - PAUL SCOTT, KATIE SCOTT Total: 2,700.00 Vendor: STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC.

PERFORMANCE SYSTEMS INT… 12653524 02/12/2025 TOWN HALL FIRE ALARM MON…061-1480-6118 111.00 Vendor STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC. Total: 111.00 Vendor: PERRIN01 - PERRIN, PETER
PERRIN, PETER BLD19-0131 02/05/2025 REFUND DEPOSIT 10850 WEST…011-0000-2303 1,350.00 Vendor PERRIN01 - PERRIN, PETER Total: 1,350.00
Vendor: PETE01 - PETE MOFFAT CONSTRUCTION
PETE MOFFAT CONSTRUCTION BLD20-0185-FD 02/05/2025 REFUND DEPOSIT 12950 ROBL…011-0000-2303 450.00 Vendor PETE01 - PETE MOFFAT CONSTRUCTION Total: 450.00
Vendor: PGE01 - PG&E
PG&E EP24-0019 02/21/2025 REFUND DEPOSIT 26321 ALEX… 011-0000-2301 804.00 Vendor PGE01 - PG&E Total: 804.00
Vendor: PINPOINT01 - PINPOINT TALENT, LLC
PINPOINT TALENT, LLC 8724 02/12/2025 PPT TEMP SVCS MSIULANGAP… 011-1400-6111 1,683.00 Vendor PINPOINT01 - PINPOINT TALENT, LLC Total: 1,683.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 3107081530 02/12/2025 #0010036381 QTRLY CHRGS 1… 061-1480-6402 430.03 Vendor PITNEY15250 - PITNEY BOWES INC Total: 430.03
Vendor: POST&LINTELL01 - POST & LINTEL INC.

POST & LINTEL INC. BLD20-0336 FD 02/21/2025 REFUND DEPOSIT 24874 OLIVE…011-0000-2303 855.00 Vendor POST&LINTELL01 - POST & LINTEL INC. Total: 855.00 Vendor: GOVINDASWAMY01 - PRABHU GOVINDASWAMY
PRABHU GOVINDASWAMY BLD20-0215-FD 02/05/2025 REFUND DEPOSIT 10776 MOR… 011-0000-2303 630.00 Vendor GOVINDASWAMY01 - PRABHU GOVINDASWAMY Total: 630.00 Vendor: PRIMEROOF01 - PRIME ROOF COMPANY
PRIME ROOF COMPANY BLD21-0469-FD 02/05/2025 REFUND DEPOSIT 12167KATE … 011-0000-2303 1,710.00 Vendor PRIMEROOF01 - PRIME ROOF COMPANY Total: 1,710.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 13 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PUTNAM03 - PUTNAM GROUP, INC.

PUTNAM GROUP, INC. BLD21-0664 FD 02/12/2025 REFUND DEPOSIT 27350 JULIE…011-0000-2303 1,710.00 Vendor PUTNAM03 - PUTNAM GROUP, INC. Total: 1,710.00
Vendor: JUNAID02 - QURASHI JUNAID TRUSTEE & ET AL
QURASHI JUNAID TRUSTEE & … BLD20-0150 FD 02/21/2025 REFUND DEPOSIT 26727 A TA… 011-0000-2303 1,051.50 Vendor JUNAID02 - QURASHI JUNAID TRUSTEE & ET AL Total: 1,051.50 Vendor: BOROS01 - RADHIKA BOROS
RADHIKA BOROS BLD20-0538-FD 02/12/2025 REFUND DEPOSIT 10495 ALBE… 011-0000-2303 3,600.00 Vendor BOROS01 - RADHIKA BOROS Total: 3,600.00
Vendor: RAHNAMA01 - RAHNAMA, MOHSEN
RAHNAMA, MOHSEN BLD21-0061-FD 02/05/2025 REFUND DEPOSIT 12630 CORT…011-0000-2303 315.00 Vendor RAHNAMA01 - RAHNAMA, MOHSEN Total: 315.00
Vendor: WENKE02 - RANDALL R WENKE
RANDALL R WENKE BLD19-0611-FD 02/05/2025 REFUND DEPOSIT 25851 VINE… 011-0000-2303 450.00 Vendor WENKE02 - RANDALL R WENKE Total: 450.00
Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 13405 02/12/2025 TWIN OAKS MULTI-FAMILY P… 011-3100-6199 8,316.00 REDWOOD PUBLIC LAW, LLP 13796 02/26/2025 Monthly Basic General Counse…011-1500-6201 13,465.00 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 21,781.00 Vendor: COLLORA01 - RICHARD L COLLORA CONTRACTING SERVICES RICHARD L COLLORA CONTRA… BLD21-0053 FD 02/21/2025 REFUND DEPOSIT 26000 BENT…011-0000-2303 1,350.00 Vendor COLLORA01 - RICHARD L COLLORA CONTRACTING SERVICES Total: 1,350.00 Vendor: DAILEY01 - RJ DAILEY CONSTRUCTION INC.

RJ DAILEY CONSTRUCTION INC. BLD23-0025-FD 02/05/2025 REFUND DEPOSIT 13981 FRE… 011-0000-2303 450.00 RJ DAILEY CONSTRUCTION INC. BLD20-0107 FD 02/21/2025 REFUND DEPOSIT 11871 HILL… 011-0000-2303 3,285.00 Vendor DAILEY01 - RJ DAILEY CONSTRUCTION INC. Total: 3,735.00 Vendor: RL01 - RL BRACKETT CONSTRUCTION INC
RL BRACKETT CONSTRUCTION …BLD21-0632 FD 02/21/2025 REFUND DEPOSIT 14060 BALE… 011-0000-2303 675.00 Vendor RL01 - RL BRACKETT CONSTRUCTION INC Total: 675.00 Vendor: CLAASSEN01 - ROBERT CLAASSEN
ROBERT CLAASSEN BLD20-0211- FD 02/12/2025 REFUND DEPOSIT 25720 CAR… 011-0000-2303 5,868.72 Vendor CLAASSEN01 - ROBERT CLAASSEN Total: 5,868.72
Vendor: GILL01 - RONALD GILL
RONALD GILL BLD20-0217 FD 02/21/2025 REFUND DEPOSIT 25311 WEST…011-0000-2303 720.00 Vendor GILL01 - RONALD GILL Total: 720.00
Vendor: ROSSETTAS01 - ROSSETTAS
ROSSETTAS BLD21-0083-FD 02/05/2025 REFUND DEPOSIT 12550 LA C… 011-0000-2303 270.00 Vendor ROSSETTAS01 - ROSSETTAS Total: 270.00
Vendor: RPPOOL01 - RP POOLS
RP POOLS BLD21-0253-FD 02/21/2025 REFUND DEPOSIT 14146 AMH… 011-0000-2303 702.00 Vendor RPPOOL01 - RP POOLS Total: 702.00
Vendor: RWX01 - RWX LLC
RWX LLC BLD22-0223 FD 02/21/2025 REFUND DEPOSIT 26240 FRE… 011-0000-2303 9,720.00 Vendor RWX01 - RWX LLC Total: 9,720.00
Vendor: SABER01 - SABER ROOFING INC
SABER ROOFING INC BLD21-0264-FD 02/05/2025 REFUND DEPOSIT 28000 LAU… 011-0000-2303 1,062.00 Vendor SABER01 - SABER ROOFING INC Total: 1,062.00
Vendor: SAINT01 - SAINT NICHOLAS SCHOOL
SAINT NICHOLAS SCHOOL BLD24-0173-FD 02/12/2025 REFUND DEPOSIT 12816 EL M… 011-0000-2303 5,850.00 Vendor SAINT01 - SAINT NICHOLAS SCHOOL Total: 5,850.00
Vendor: SANJAI01 - SANJAI PARTHASARATHI
SANJAI PARTHASARATHI BLD20-0572-FD 02/05/2025 REFUND DEPOSIT 12840 LUCE… 011-0000-2303 900.00 Vendor SANJAI01 - SANJAI PARTHASARATHI Total: 900.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 14 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800092779 02/12/2025 MONTHLY SERVICES FEB-2025 011-2100-6152 221,319.00 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 221,319.00 Vendor: SCHULTZ01 - SCHULTZ/DAVID
SCHULTZ/DAVID BLD19-0087 02/21/2025 REFUND DEPOSIT 13880 CAM… 011-0000-2303 1,489.77 Vendor SCHULTZ01 - SCHULTZ/DAVID Total: 1,489.77
Vendor: SCHUSTER01 - SCHUSTER JOHN C AND KAREN B
SCHUSTER JOHN C AND KAREN…BLD22-0100 FD 02/21/2025 REFUND DEPOSIT 12009 FINN …011-0000-2303 522.00 Vendor SCHUSTER01 - SCHUSTER JOHN C AND KAREN B Total: 522.00 Vendor: THEODORE01 - SHAFFER THEODORE A AND LORI A TRUSTEE SHAFFER THEODORE A AND L… BLD21-0631-FD 02/12/2025 REFUND DEPOSIT 13480 MAN… 011-0000-2303 1,800.00 Vendor THEODORE01 - SHAFFER THEODORE A AND LORI A TRUSTEE Total: 1,800.00 Vendor: SHAHJAYESH01 - SHAH JAYESH K TRUSTEE & ET AL
SHAH JAYESH K TRUSTEE & ET… BLD19-0510 02/21/2025 REFUND DEPOSIT 27836 ELEN… 011-0000-2303 90.00 Vendor SHAHJAYESH01 - SHAH JAYESH K TRUSTEE & ET AL Total: 90.00 Vendor: SHAH02 - SHAH MUNJAL M TRUSTEE & ET AL
SHAH MUNJAL M TRUSTEE & … BLD20-0535-FD 02/05/2025 REFUND DEPOSIT PRISCILLA L… 011-0000-2303 1,530.00 Vendor SHAH02 - SHAH MUNJAL M TRUSTEE & ET AL Total: 1,530.00 Vendor: RAHMAN02 - SHAHRIAR RAHMAN
SHAHRIAR RAHMAN BLD21-0087 FD GAS 02/12/2025 REFUND DEPOSIT 12805 DEER…011-0000-2303 20,000.00 SHAHRIAR RAHMAN BLD21-0087 FD GAS 02/12/2025 REFUND DEPOSIT 12805 DEER…011-0000-2303 13,050.00 Vendor RAHMAN02 - SHAHRIAR RAHMAN Total: 33,050.00
Vendor: SAAD01 - SHAKIR SAAD A AND KAMILA T
SHAKIR SAAD A AND KAMILA T BLD19-0404 02/21/2025 REFUND DEPOSIT 14146 AMH… 011-0000-2303 4,945.37 Vendor SAAD01 - SHAKIR SAAD A AND KAMILA T Total: 4,945.37 Vendor: SHAMROCK01 - SHAMROCK POOL FIBERGLASS
SHAMROCK POOL FIBERGLASS BLD19-0296 02/21/2025 REFUND DEPOSIT 10779 MAG… 011-0000-2303 270.00 Vendor SHAMROCK01 - SHAMROCK POOL FIBERGLASS Total: 270.00 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005200492 02/12/2025 #802012735-EQP102455826&…061-1480-6402 741.94 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 741.94 Vendor: SHELTON02 - SHELTON ROOFING CO INC.

SHELTON ROOFING CO INC. BLD23-0407 FD 02/21/2025 REFUND DEPOSIT 26869 MO… 011-0000-2303 650.70 Vendor SHELTON02 - SHELTON ROOFING CO INC. Total: 650.70 Vendor: SING01 - SING, MANPREET
SING, MANPREET BLD21-0246 FD 02/12/2025 REFUND DEPOSIT 26303 ESPE… 011-0000-2303 1,047.24 Vendor SING01 - SING, MANPREET Total: 1,047.24
Vendor: SINGH06 - SINGH, MANPREET & KAUR, RASNEET
SINGH, MANPREET & KAUR, R… BLD19-0195 GAS ELECT 02/21/2025 REFUND DEPOSIT 26303 ESPE… 011-0000-2303 11,872.45 SINGH, MANPREET & KAUR, R… BLD19-0195 GAS ELECT 02/21/2025 REFUND DEPOSIT 26303 ESPE… 011-0000-2303 20,000.00 SINGH, MANPREET & KAUR, R… BLD19-0195 GAS ELECT 02/21/2025 REFUND DEPOSIT 26303 ESPE… 011-0000-2303 40,000.00 Vendor SINGH06 - SINGH, MANPREET & KAUR, RASNEET Total: 71,872.45 Vendor: SMELLY01 - SMELLY MEL'S PLUMBING INC.

SMELLY MEL'S PLUMBING INC. 59712942 02/05/2025 CDBG RETENTION 1/25/25 041-0000-2003 -13,153.15 SMELLY MEL'S PLUMBING INC. 59712942 02/05/2025 NON CDBG RETENTION 1/25/… 041-0000-2003 -6,709.75 SMELLY MEL'S PLUMBING INC. 59712942 02/05/2025 NON CDBG WORK COMPLETE… 041-6900-6623 134,195.00 SMELLY MEL'S PLUMBING INC. 59712942 02/05/2025 CDBG WORK COMPLETED 1/2… 041-6900-6623 263,063.00 Vendor SMELLY01 - SMELLY MEL'S PLUMBING INC. Total: 377,395.10 Vendor: SMITH02 - SMITH, BOYD AND HILARY
SMITH, BOYD AND HILARY B21211 02/05/2025 REFUND DEPOSIT 10350 W LO…011-0000-2303 1,000.00 Vendor SMITH02 - SMITH, BOYD AND HILARY Total: 1,000.00 Vendor: SMP01 - SMP CONSTRUCTION
SMP CONSTRUCTION BLD21-0296-FD 02/05/2025 REFUND DEPOSIT 13030 CUM… 011-0000-2303 315.00 Vendor SMP01 - SMP CONSTRUCTION Total: 315.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 15 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AMMIRATO01 - SNEHA ZAMBRE/ AMMIRATO CONSTRUCTION INC.

SNEHA ZAMBRE/ AMMIRATO … BLD22-0270-FD 02/12/2025 REFUND DEPOSIT 13130 BYRD…011-0000-2303 3,375.00 Vendor AMMIRATO01 - SNEHA ZAMBRE/ AMMIRATO CONSTRUCTION INC. Total: 3,375.00 Vendor: MOK01 - STAN MOK
STAN MOK 1/30/25 02/12/2025 MAYOR&COUNCIL ACADEME… 011-1200-6308 173.60 Vendor MOK01 - STAN MOK Total: 173.60
Vendor: 003-09-ECD - STATE OF CA - ENERGY RES. & DEVEL. COMM.

STATE OF CA - ENERGY RES. &… 25USB176409 02/12/2025 CA STATE FEE FOR REGULATO… 051-4800-6199 1,069.65 STATE OF CA - ENERGY RES. &… 25USB176409-R 03/13/2025 CA STATE FEE FOR REGULATO… 051-4800-6199 -1,069.65 Vendor 003-09-ECD - STATE OF CA - ENERGY RES. & DEVEL. COMM. Total: 0.00 Vendor: STEINBERG01 - STEINBERG RICHARD H AND DIANE H TRUSTEE STEINBERG RICHARD H AND D…BLD21-0204 FD 02/21/2025 REFUND DEPOSIT 28226 RADC…011-0000-2303 450.00 Vendor STEINBERG01 - STEINBERG RICHARD H AND DIANE H TRUSTEE Total: 450.00 Vendor: STEINMETZ02 - STEINMETZ JAMES H AND BARBARA
STEINMETZ JAMES H AND BA… BLD20-0100 02/21/2025 REFUND DEPOSIT 24635 VOO… 011-0000-2303 450.00 Vendor STEINMETZ02 - STEINMETZ JAMES H AND BARBARA Total: 450.00 Vendor: STONERIDGE01 - STONERIDGE ROOFING
STONERIDGE ROOFING BLD23-0276 FD 02/21/2025 REFUND DEPOSIT 26837 PURI… 011-0000-2303 873.00 Vendor STONERIDGE01 - STONERIDGE ROOFING Total: 873.00
Vendor: STROM03 - STROM JEROME L AND ROSIE A TRUSTEE
STROM JEROME L AND ROSIE … BLD23-0620-FD 02/12/2025 REFUND DEPOSIT 13057 LA C… 011-0000-2303 628.88 Vendor STROM03 - STROM JEROME L AND ROSIE A TRUSTEE Total: 628.88 Vendor: SUBOTOVSKY01 - SUBOTOVSKY, SANTIAGO
SUBOTOVSKY, SANTIAGO BLD20-0268-FD 02/05/2025 REFUND DEPOSIT 26000 BENT…011-0000-2303 828.00 Vendor SUBOTOVSKY01 - SUBOTOVSKY, SANTIAGO Total: 828.00 Vendor: SUCHTER01 - SUCHTER, HEATHER
SUCHTER, HEATHER BLD21-0588 FD 02/21/2025 REFUND DEPOSIT 13254 EAST …011-0000-2303 2,282.97 SUCHTER, HEATHER BLD23-0272 FD 02/21/2025 REFUND DEPOSIT 13254 EAST …011-0000-2303 1,448.77 Vendor SUCHTER01 - SUCHTER, HEATHER Total: 3,731.74
Vendor: CANTY02 - SUSAN S. CANTY
SUSAN S. CANTY BLD21-0466 FD 02/21/2025 REFUND DEPOSIT 23801 RAV… 011-0000-2303 252.00 Vendor CANTY02 - SUSAN S. CANTY Total: 252.00
Vendor: SWAN02 - SWAN, LINDA
SWAN, LINDA 1.30.25 02/12/2025 DINNER/LUNCH & COFF. ON F… 011-1200-6308 54.72 Vendor SWAN02 - SWAN, LINDA Total: 54.72
Vendor: TANEJA03 - TANEJA HEMANT AND JESSICA S
TANEJA HEMANT AND JESSICA…BLD20-0262-FD 02/05/2025 REFUND DEPOSIT 13685 LA P… 011-0000-2303 2,250.00 Vendor TANEJA03 - TANEJA HEMANT AND JESSICA S Total: 2,250.00 Vendor: TEDAC01 - TEDOC CONSTRUCTION
TEDOC CONSTRUCTION BLD22-0590 FD 02/21/2025 REFUND DEPOSIT 26342 GINN…011-0000-2303 1,206.00 Vendor TEDAC01 - TEDOC CONSTRUCTION Total: 1,206.00
Vendor: THEBHATIA01 - THE BHATIA AND BHARVANI FAMILY TRUST THE BHATIA AND BHARVANI F…BLD21-0031-FD 02/05/2025 REFUND DEPOSIT 24221 HILLV…011-0000-2303 360.00 Vendor THEBHATIA01 - THE BHATIA AND BHARVANI FAMILY TRUST Total: 360.00 Vendor: MIDGLEN02 - THE MIDGLEN STUDIO ASSOCIATES
THE MIDGLEN STUDIO ASSOC… BLD20-0083-FINDEP 02/05/2025 REFUND DEPOSIT 12889 VISCA…011-0000-2303 945.00 Vendor MIDGLEN02 - THE MIDGLEN STUDIO ASSOCIATES Total: 945.00 Vendor: SHALON01 - TIDHAR & TAL SHALON
TIDHAR & TAL SHALON B21176 02/05/2025 REFUND DEPOSIT 26160 RAN… 011-0000-2303 1,000.00 Vendor SHALON01 - TIDHAR & TAL SHALON Total: 1,000.00
Vendor: TMT95131 - TMT ENTERPRISES, INC.

TMT ENTERPRISES, INC. 22498 02/12/2025 INFIELD FINES FOR SPECIAL LL… 011-5100-6122 3,313.36 Vendor TMT95131 - TMT ENTERPRISES, INC. Total: 3,313.36

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 16 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: TRAFALGAR02 - TRAFALGAR INC
TRAFALGAR INC BLD21-0156-FD 02/05/2025 REFUND DEPOSIT 27161 WEST…011-0000-2303 315.00 Vendor TRAFALGAR02 - TRAFALGAR INC Total: 315.00
Vendor: MAIHAI0 - TRAN MAI/NGYUYEN HAI TRUST
TRAN MAI/NGYUYEN HAI TRU… BLD19-0016 02/21/2025 REFUND DEPOSIT 24745 OLIVE…011-0000-2303 3,560.40 Vendor MAIHAI0 - TRAN MAI/NGYUYEN HAI TRUST Total: 3,560.40 Vendor: TYLER10591 - TYLER BUSINESS FORMS
TYLER BUSINESS FORMS INVOICE-101171 02/12/2025 1099-MISC 4 PART EZ PACK 50…011-1400-6399 199.54 TYLER BUSINESS FORMS INVOICE-101295 02/12/2025 1099-NEC 4 PART EZ PACK 50 … 011-1400-6399 119.96 Vendor TYLER10591 - TYLER BUSINESS FORMS Total: 319.50
Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-5077815 02/12/2025 RENTAL CHARGE 1/21/25-2/1… 011-5300-6398 64.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 64.92 Vendor: UNTITLED01 - UNTITLED LABS IN DBA MADE RENOVATION UNTITLED LABS IN DBA MADE… BLD21-0266-FD 02/12/2025 REFUND DEPOSIT 13105 DELS… 011-0000-2303 130.50 Vendor UNTITLED01 - UNTITLED LABS IN DBA MADE RENOVATION Total: 130.50 Vendor: URBAN02 - URBAN PACIFIC CONSTRUCTION
URBAN PACIFIC CONSTRUCTI… BLD22-0177-FD 02/05/2025 REFUND DEPOSIT 14330 DE B… 011-0000-2303 1,350.00 URBAN PACIFIC CONSTRUCTI… BLD18-0289 02/21/2025 REFUND DEPOSIT 10570 BLA… 011-0000-2303 16,741.22 Vendor URBAN02 - URBAN PACIFIC CONSTRUCTION Total: 18,091.22 Vendor: URBAN01 - URBAN PACIFIC HOMES LA, LLC
URBAN PACIFIC HOMES LA, LLC BLD19-0320 02/05/2025 REFUND DEPOSIT 10570 BLA… 011-0000-2303 1,800.00 Vendor URBAN01 - URBAN PACIFIC HOMES LA, LLC Total: 1,800.00 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 548446871 02/12/2025 B&W POOL5 #500-0698340-0… 061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VAHID01 - VAHID, FIROUZDOR
VAHID, FIROUZDOR BLD21-0277 FD 02/21/2025 REFUND DEPOSIT 12874 VISCA…011-0000-2303 2,061.00 VAHID, FIROUZDOR BLD22-0122 FD 02/21/2025 REFUND DEPOSIT 12874 VISCA…011-0000-2303 900.00 Vendor VAHID01 - VAHID, FIROUZDOR Total: 2,961.00
Vendor: VASUDEVAN01 - VASUDEVAN, RANGASWAMY
VASUDEVAN, RANGASWAMY BLD20-0385 FD 02/21/2025 REFUND DEPOSIT 13428 CARI… 011-0000-2303 1,575.00 Vendor VASUDEVAN01 - VASUDEVAN, RANGASWAMY Total: 1,575.00 Vendor: VEERAVAGU02 - VEERAVAGU ANAND AND DAS SANGE
VEERAVAGU ANAND AND DAS…BLD19-0111 02/05/2025 REFUND DEPOSIT 12450 HILL… 011-0000-2303 8,477.51 Vendor VEERAVAGU02 - VEERAVAGU ANAND AND DAS SANGE Total: 8,477.51 Vendor: SRINIVASAN01 - VENKATACHARY SRINIVASAN TRUSTEE
VENKATACHARY SRINIVASAN … BLD19-0451 ELEC, GAS 02/12/2025 REFUND DEPOSIT 11545 CRES… 011-0000-2303 20,000.00 VENKATACHARY SRINIVASAN … BLD19-0451 ELEC, GAS 02/12/2025 REFUND DEPOSIT 11545 CRES… 011-0000-2303 7,944.39 VENKATACHARY SRINIVASAN … BLD19-0451 ELEC, GAS 02/12/2025 REFUND DEPOSIT 11545 CRES… 011-0000-2303 40,000.00 Vendor SRINIVASAN01 - VENKATACHARY SRINIVASAN TRUSTEE Total: 67,944.39 Vendor: VERMA02 - VERMA, RAJ
VERMA, RAJ BLD21-0198 FD 02/21/2025 REFUND DEPOSIT 11030 MAG… 011-0000-2303 621.63 Vendor VERMA02 - VERMA, RAJ Total: 621.63
Vendor: VIA01 - VIA BUILDERS INC
VIA BUILDERS INC BLD21-0148 FD 02/21/2025 REFUND DEPOSIT 10810 MOR… 011-0000-2303 1,350.00 Vendor VIA01 - VIA BUILDERS INC Total: 1,350.00
Vendor: WANG12 - WANG, JEFFREY
WANG, JEFFREY BLD19-0113 02/05/2025 REFUND DEPOSIT 12735 ALTO…011-0000-2303 1,125.00 Vendor WANG12 - WANG, JEFFREY Total: 1,125.00
Vendor: WEB95037 - WEB CONSTRUCTION
WEB CONSTRUCTION BLD21-0111-FD 02/05/2025 REFUND DEPOSIT 27190 ONL… 011-0000-2303 2,124.00 Vendor WEB95037 - WEB CONSTRUCTION Total: 2,124.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1083 2.3.25 02/03/2025 CSMFO MEMBERSHIP THOMAS 011-1400-6302 150.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 17 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 1083 2.3.25 02/03/2025 CSMFO MEMBERSHIP-BETH 011-1400-6302 700.00 WELLS FARGO - VISA 1083 2.3.25 02/03/2025 CSMFO CONFERENCE - JOCEL… 011-1400-6302 700.00 WELLS FARGO - VISA 1083 2.3.25 02/03/2025 CSMFO MEMBERSHIP-BETH 011-1400-6308 60.00 WELLS FARGO - VISA 1083 2.3.25 02/03/2025 CSMFO CONFERENCE - JOCEL… 011-1400-6308 60.00 WELLS FARGO - VISA 1083 2.3.25 02/03/2025 SOGONGDONG TOFU HOUSE F…011-1400-6309 81.86 WELLS FARGO - VISA 1083 2.3.25 02/03/2025 OPENAI CHATGPT PLUS SUBS… 011-1400-6313 20.00 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 CAPIO CONFERENCE NAPA-EM…011-1000-6309 875.00 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 CANVA ANNUAL SUSCRIPTION…011-1000-6313 479.96 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 CHATGPT SUBSCRIPTION TO C…011-1000-6313 20.00 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 CAFE NUR CITY COUNCIL MEE… 011-1100-6308 480.36 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 AMAZON CARDSTOCK & ENV… 011-1700-6209 78.51 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 HAPPY DONUTS TECH FOR SEN…011-4120-6361 25.39 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 LULUS LUNCH MEETING WITH…011-5300-6308 87.98 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 UNITED SITE SERVICES PORTA… 011-5300-6398 290.20 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 POSH BAGEL WELCOME BREA… 061-1480-6361 99.40 WELLS FARGO - VISA 2454 2.3.25 02/03/2025 SAFEWAY WELCOME BREAKF… 061-1480-6361 60.53 WELLS FARGO - VISA 6429 2.3.25 02/03/2025 ALOTTA'S DELI BREAKFAST BU… 061-1480-6361 410.64 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 FEDEX EMERGENCY PREPARE… 011-1200-6199 312.71 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 STARLINK EMERGENCY PREPA… 011-1200-6199 120.00 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 STARLINK 011-1200-6199 125.49 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 FEDEX EMERGENCY PREPARE… 011-1200-6199 229.13 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 FEDEX EMERGENCY PREPARE… 011-1200-6199 15.64 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 HULU EMERGENCY PREPARE… 011-1200-6208 87.99 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 AMAZON OFFICE SUPPLIES EOC 011-1200-6301 10.90 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 PAYPAL CCMF MEMBERSHIP-… 011-1200-6302 180.00 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 MIKOS CALITALIA STAFF MEET…011-1200-6361 42.89 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 RICK'S CAFE STAFF MEETING-… 011-1200-6361 56.48 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 THE POST STAFF MEETING - S… 011-1200-6361 70.66 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6301 15.80 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6301 33.82 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 AMAZON OFFICE SUPPLIES 061-1480-6301 54.53 WELLS FARGO - VISA 7986 2.3.25 02/03/2025 POSH BAGEL STAFF MEETING 061-1480-6398 86.14 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 SHERATON, SACRAMENTO, CA…011-1200-6308 1,233.47 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 SHERATON, SACRAMENTO, CA…011-1200-6308 812.58 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 UNITED.COM T/MTG REFUND 011-1200-6308 -54.99 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 UNITED.COM T/MTG REFUND 011-1200-6308 -49.99 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 PHO CABIN T/MTG STAY INTE… 011-1200-6308 45.80 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 BLUE SKYS APP DATA SVCS SC… 011-1200-6338 191.88 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 DROPBOX DATA SVCS SUBCRI… 011-1200-6338 119.88 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 OPENAI CHAT GPT DATA SVCS… 011-1200-6338 20.00 WELLS FARGO - VISA 8711 2.3.25 02/03/2025 DROPBOX DATA DATA SVCS S… 011-1200-6338 -23.98 WELLS FARGO - VISA 8836 2.3.25 02/03/2025 SUMIKA, LOS ALTOS WELCOM…011-3300-6308 49.44 WELLS FARGO - VISA 8836 2.3.25 02/03/2025 SUMIKA LOS ALTOS STAY INTE…011-3300-6308 69.54 WELLS FARGO - VISA 8836 2.3.25 02/03/2025 OFFICE DEPOT PRINTING LAR… 011-3300-6308 72.00 WELLS FARGO - VISA 8836 2.3.25 02/03/2025 JACK RESTAURANT STAY INTE… 011-3300-6309 86.93 WELLS FARGO - VISA 8836 2.3.25 02/03/2025 PHO CABIN STAY INTERVIEW … 011-3300-6613 52.72 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY T/MTG CITY COUNC…011-1100-6308 17.17 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 LEAGUE OF CA CITIES T/MTG … 011-1100-6308 75.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 CAFE NUR T/MEETING CITY C… 011-1100-6308 91.98 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 NOAHS BAGELS T/MTG FOR CI…011-1100-6308 128.74 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOORDASH SWEETGREEN T/… 011-1100-6308 377.65 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOORDASH;STATE OF MIND P…011-1100-6308 53.89 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 LEAGUE OF CA CITIES T/MTG … 011-1100-6308 650.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY T/MTG CITY COUNC…011-1100-6308 25.08 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 WALMART T/MTG CITY COUN… 011-1100-6308 19.98 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DONUT BASKET T/MGT CITY … 011-1100-6308 12.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY T/MTG CITY COUNC…011-1100-6308 4.99 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY T/MEETING CITY C… 011-1100-6308 4.99 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 AMERICAN ITALIAN DELI/MTG…011-1200-6308 5.50 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 AMERICAN ITALIAN DELI/MTG…011-1200-6308 2.75

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 18 of 25
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOORDASH AMERICAN DELI/… 011-1200-6308 41.79 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 CONSTANT CONTACT DATA S… 011-1200-6338 1,250.90 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 OCCUSCREEN LLC T/RECRUIT… 011-1400-6332 76.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 OPEAI: CHAT GPT DATA SVCS … 011-3100-6338 20.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOORDASH SWEETGREEN T/… 011-3110-6308 208.44 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY T/MTG SPECIAL PL… 011-3110-6308 51.53 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOOR DASH MEDOCINO FAR… 011-3110-6308 255.15 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY SPECIAL EVENT&A… 061-1480-6361 24.99 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SUGAR BUTTER FLOUR SPECIA…061-1480-6361 93.95 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 SAFEWAY SPECIAL EVENT&A… 061-1480-6361 28.71 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 VOGUE CLEANERS OTHER GE… 061-1480-6398 48.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 TONY'S COFFEE TOWN CTR S… 061-1480-6398 82.80 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 DOORDASH TOWN CTR SUBS… 061-1480-6398 96.00 WELLS FARGO - VISA 9636 2.3.25 02/03/2025 VOGUE CLEANERS OTHER GE… 061-1480-6398 99.00 WELLS FARGO - VISA 9813 2.3.25 02/03/2025 FEDEX SHIPPING NBS 011-3100-6399 9.75 WELLS FARGO - VISA 9813 2.3.25 02/03/2025 USPS SHIPPING TO MV 011-3100-6399 31.40 WELLS FARGO - VISA 9813 2.3.25 02/03/2025 FEDEX SHIPPING LYNX 011-3100-6399 13.74 WELLS FARGO - VISA 9813 2.3.25 02/03/2025 CALCITIES ALISA BERDO PLAN… 011-3110-6308 375.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 13,024.16 Vendor: WESTERN03` - WESTERN ROOFING SYSTEM
WESTERN ROOFING SYSTEM BLD21-0393-FD 02/05/2025 REFUND DEPOSIT 25733 VINE… 011-0000-2303 450.00 Vendor WESTERN03` - WESTERN ROOFING SYSTEM Total: 450.00 Vendor: WESTSHORE01 - WESTSHORE ROOFING INC.

WESTSHORE ROOFING INC. BLD23-0720-FD 02/12/2025 REFUND DEPOSIT 26050 NEW… 011-0000-2303 492.20 Vendor WESTSHORE01 - WESTSHORE ROOFING INC. Total: 492.20 Vendor: WHITELEY03 - WHITELEY SIVAN G AND DANIELS
WHITELEY SIVAN G AND DANI… BLD19-0373 02/05/2025 REFUND DEPOSIT 25351 FRE… 011-0000-2303 4,690.08 WHITELEY SIVAN G AND DANI… BLD21-0592-FD 02/05/2025 REFUND DEPOSIT 25351 FRE… 011-0000-2303 1,575.00 Vendor WHITELEY03 - WHITELEY SIVAN G AND DANIELS Total: 6,265.08 Vendor: KLEIN06 - WILLIAM KLEIN
WILLIAM KLEIN BLD21-0372 FD 02/21/2025 REFUND DEPOSIT 26063 TODD…011-0000-2303 1,104.88 Vendor KLEIN06 - WILLIAM KLEIN Total: 1,104.88
Vendor: YAEGER01 - YAEGER CONSTRUCTION INC.

YAEGER CONSTRUCTION INC. BLD22-0027-FD 02/12/2025 REFUND DEPOSIT 13300 BUR… 011-0000-2303 3,600.00 Vendor YAEGER01 - YAEGER CONSTRUCTION INC. Total: 3,600.00 Vendor: JAYARAMAN01 - YOGINI JAYARAMAN
YOGINI JAYARAMAN BLD21-0290-FD 02/12/2025 REFUND DEPOSIT 12215 COLI… 011-0000-2303 1,350.00 Vendor JAYARAMAN01 - YOGINI JAYARAMAN Total: 1,350.00
Vendor: YU10 - YU, ALLEN
YU, ALLEN BLD21-0269-FD 02/05/2025 REFUND DEPOSIT 12430 CASA…011-0000-2303 900.50 Vendor YU10 - YU, ALLEN Total: 900.50
Grand Total: 1,768,809.50

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 19 of 25
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 1,096,959.75
031 - SEWER ASSESSMENT DISTRICT 1,339.83
041 - GENERAL CIP FUND 429,870.31
045 - DRAINAGE CIP 16,292.18
051 - SEWER FUND 175,387.76
061 - GENERAL SERVICE FUND 48,959.67
Grand Total: 1,768,809.50
Account Summary
Account Number Account Name Payment Amount
011-0000-2002 Strong Motion Impl Pay… 1,319.54
011-0000-2004 SB 1473 - Fee Payable 464.00
011-0000-2301 Planning Deposits 1,510.00
011-0000-2303 Bond Deposits 772,979.55
011-0000-4685 Administrative Charge -106.30
011-1000-6309 Instruction & Training 875.00
011-1000-6313 Computer Software 499.96
011-1100-6308 Travel & Meetings 1,941.83
011-1200-6199 Other Contract Services 802.97
011-1200-6208 Programming & Comput… 87.99
011-1200-6301 Office Supplies 10.90
011-1200-6302 City Membership 180.00
011-1200-6308 Travel & Meetings 2,265.23
011-1200-6338 Data Service Subscriptio… 1,558.68
011-1200-6361 Special Events & Awards 170.03
011-1200-6398 Other General Expense 10,755.06
011-1400-6111 Contract Personnel 1,683.00
011-1400-6199 Other Contract Services 260.00
011-1400-6302 City Membership 1,550.00
011-1400-6308 Travel & Meetings 120.00
011-1400-6309 Instruction & Training 81.86
011-1400-6313 Computer Software 20.00
011-1400-6332 Town Recruitment 320.00
011-1400-6399 Other Supplies/Materials 319.50
011-1500-6201 Legal - City Attorney 13,465.00
011-1700-6209 Other Program & Proj C… 78.51
011-2100-6152 Law Enforcement 221,319.00
011-2100-6199 Other Contract Services 35,123.14
011-2100-6362 Telephone 281.60
011-3100-4614 Site Development Compl… 1,555.00
011-3100-6199 Other Contract Services 8,316.00
011-3100-6338 Data Service Subscriptio… 20.00
011-3100-6399 Other Supplies/Materials 54.89
011-3110-6207 Advertising/Publishing 510.00
011-3110-6308 Travel & Meetings 890.12
011-3200-4301 Building Permits 5,929.95
011-3200-4305 BLDG MEP PERMITS 258.52
011-3200-4311 Plan Retention Fees 1,450.00
011-3200-4312 Energy Fee 814.50
011-3300-6308 Travel & Meetings 190.98
011-3300-6309 Instruction & Training 86.93
011-3300-6613 Computer Equipment 52.72
011-4120-6361 Special Events & Awards 851.80
011-4600-6149 Street Maintenance 1,116.26
011-4600-6341 Signs 469.61
011-5100-6122 Lawncare/Landscaping 3,951.79
011-5300-6308 Travel & Meetings 87.98

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 20 of 25
Account Summary
Account Number Account Name Payment Amount
011-5300-6362 Telephone 61.53
011-5300-6398 Other General Expense 355.12
031-0100-6203 Audit & Financial 1,339.83
041-0000-2003 Contract Retention -19,862.90
041-6900-6205 Architectural & Design 5,569.43
041-6900-6206 Engineering Consultants 46,905.78
041-6900-6623 Building & Bldg Improv… 397,258.00
045-0000-4661 Drainage In-Lieu Fees 698.88
045-6900-6206 Engineering Consultants 15,593.30
051-4800-6120 Los Altos Treatment Plant 175,292.86
051-4800-6199 Other Contract Services 0.00
051-4800-6362 Telephone 94.90
061-0000-2204 Deferred Comp Payable 26,621.05
061-1470-6024 FICA Matching Expense 402.02
061-1480-6111 Contract Personnel 14,610.00
061-1480-6118 Facility Maint & Security 280.71
061-1480-6123 Housekeeping 153.18
061-1480-6301 Office Supplies 104.15
061-1480-6310 On-Line Service 647.20
061-1480-6361 Special Events & Awards 718.22
061-1480-6362 Telephone 1,493.91
061-1480-6398 Other General Expense 411.94
061-1480-6402 Office Mach & Furniture… 2,503.75
061-4300-6324 Uniforms 149.35
061-4300-6351 Auto & Equipment Parts 54.00
061-4300-6362 Telephone 62.54
061-4300-6398 Other General Expense 3.75
061-4300-6399 Other Supplies/Materials 21.78
061-4400-6506 Non Capital - Vehicles &… 722.12
Grand Total: 1,768,809.50
Project Account Summary
Project Account Key Payment Amount
**None** 539,610.03
111790 78.51
111807 8,316.00
410216 46,905.78
410218 5,569.43
410224 377,395.10
467209 15,593.30
B20048 1,000.00
B21176 1,000.00
B21211 1,000.00
BLD18-0055 7,816.46
BLD18-0160 11,004.27
BLD18-0160-ELEC 40,000.00
BLD18-0289 16,741.22
BLD18-0307 11,779.83
BLD19-0009 7,158.15
BLD19-0016 3,560.40
BLD19-0063 1,575.00
BLD19-0084 984.56
BLD19-0087 1,489.77
BLD19-0110 180.00
BLD19-0111 8,477.51
BLD19-0113 1,125.00
BLD19-0131 1,350.00
BLD19-0135 1,350.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 21 of 25
Project Account Summary
Project Account Key Payment Amount
BLD19-0189 5,202.36
BLD19-0195 11,872.45
BLD19-0195-ELEC 40,000.00
BLD19-0195-GAS 20,000.00
BLD19-0202 450.00
BLD19-0296 270.00
BLD19-0320 1,800.00
BLD19-0322 1,485.00
BLD19-0331 4,620.83
BLD19-0363 4,807.80
BLD19-0373 4,690.08
BLD19-0402 6,624.68
BLD19-0403 585.00
BLD19-0404 4,945.37
BLD19-0430 3,771.54
BLD19-0451 7,944.39
BLD19-0451-ELEC 40,000.00
BLD19-0451-GAS 20,000.00
BLD19-0474 2,060.14
BLD19-0481 1,242.00
BLD19-0485 1,350.00
BLD19-0486-FINDEP 1,533.60
BLD19-0487 1,944.93
BLD19-0510 90.00
BLD19-0524 4,311.00
BLD19-0563-FD 2,250.00
BLD19-0575-FD 943.87
BLD19-0600-FINDEP 1,483.52
BLD19-0611-FD 450.00
BLD19-0615-FINDEP 630.00
BLD19-0621-FINDEP 720.00
BLD20-0021-FD 6,599.43
BLD20-0083-FINDEP 945.00
BLD20-0100-FINDEP 450.00
BLD20-0107-FD 3,285.00
BLD20-0111-FINDEP 687.42
BLD20-0118-FD 963.00
BLD20-0129-FINDEP 135.00
BLD20-0132-FINDEP 103.00
BLD20-0139-FINDEP 1,350.00
BLD20-0150-FD 1,051.50
BLD20-0151-ELEC 40,000.00
BLD20-0151-FD 6,934.82
BLD20-0151-GAS 20,000.00
BLD20-0152-FD 818.24
BLD20-0169-FD 6,064.64
BLD20-0179-FD 4,500.00
BLD20-0185-FD 450.00
BLD20-0202-FD 405.00
BLD20-0211-FD 5,868.72
BLD20-0215-FD 630.00
BLD20-0217-FD 720.00
BLD20-0256-FD 2,180.50
BLD20-0257-FD 180.00
BLD20-0262-FD 2,250.00
BLD20-0265-FD 1,979.40
BLD20-0266-FD 270.00
BLD20-0268-FD 828.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 22 of 25
Project Account Summary
Project Account Key Payment Amount
BLD20-0270-FD 3,150.00
BLD20-0277-FD 1,341.00
BLD20-0316-FD 1,080.00
BLD20-0321-FD 702.00
BLD20-0336-FD 855.00
BLD20-0348-FD 1,350.00
BLD20-0369-FD 2,414.31
BLD20-0385-FD 1,575.00
BLD20-0391-FD 1,438.45
BLD20-0399-FD 360.00
BLD20-0433-FD 1,350.00
BLD20-0451-FD 225.00
BLD20-0464-FD 675.00
BLD20-0521-FD 483.52
BLD20-0535-FD 1,530.00
BLD20-0538-FD 3,600.00
BLD20-0548-FD 2,700.00
BLD20-0572-FD 900.00
BLD20-0574-FD 1,531.18
BLD20-0600-FD 4,500.00
BLD21-0018-FD 846.00
BLD21-0024-FD 711.00
BLD21-0031-FD 360.00
BLD21-0032-FD 3,600.00
BLD21-0053-FD 1,350.00
BLD21-0060-FD 1,260.00
BLD21-0061-FD 315.00
BLD21-0065-FD 3,150.00
BLD21-0069-FD 900.00
BLD21-0070-FD 765.00
BLD21-0071-FD 124.54
BLD21-0072-FD 85.50
BLD21-0082-FD 85.50
BLD21-0083-FD 270.00
BLD21-0087-FD 13,050.00
BLD21-0087-GAS 20,000.00
BLD21-0096-FD 0.00
BLD21-0111-FD 2,124.00
BLD21-0119-FD 16,650.00
BLD21-0120-FD 2,790.00
BLD21-0134-FD 526.36
BLD21-0140-FD 450.00
BLD21-0146-FD 1,031.00
BLD21-0148-FD 1,350.00
BLD21-0152-FD 360.00
BLD21-0156-FD 315.00
BLD21-0159-FD 315.00
BLD21-0178-FD 270.00
BLD21-0182-FD 320.40
BLD21-0189-FD 1,215.00
BLD21-0198-FD 621.63
BLD21-0200-FD 4,733.10
BLD21-0203-FD 2,160.00
BLD21-0204-FD 450.00
BLD21-0215-FD 650.81
BLD21-0216-FD 735.07
BLD21-0218-FD 445.20
BLD21-0230-FD 540.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 23 of 25
Project Account Summary
Project Account Key Payment Amount
BLD21-0237-FD 540.00
BLD21-0246-FD 1,047.24
BLD21-0253-FD 702.00
BLD21-0264-FD 1,062.00
BLD21-0266-FD 130.50
BLD21-0269-FD 900.50
BLD21-0277-FD 2,061.00
BLD21-0279-FD 1,980.00
BLD21-0280-FD 1,080.00
BLD21-0286-FD 784.91
BLD21-0290-FD 1,350.00
BLD21-0295-FD 6,750.00
BLD21-0296-FD 315.00
BLD21-0319-FD 447.28
BLD21-0320-FD 540.00
BLD21-0326-FD 1,080.00
BLD21-0329-FD 1,755.00
BLD21-0340-FD 7,096.05
BLD21-0372-FD 1,104.88
BLD21-0374-FD 817.60
BLD21-0389-FD 1,061.77
BLD21-0393-FD 450.00
BLD21-0395-FD 1,857.56
BLD21-0423-FD 2,700.00
BLD21-0425-FD 24,382.80
BLD21-0426-FD 2,025.00
BLD21-0436-FD 12,150.00
BLD21-0452-FD 846.00
BLD21-0454-FD 1,296.00
BLD21-0466-FD 252.00
BLD21-0469-FD 1,710.00
BLD21-0475-FD 900.00
BLD21-0482-FD 2,025.00
BLD21-0485-FD 1,125.00
BLD21-0510-FD 1,148.28
BLD21-0539-FD 13,500.00
BLD21-0544-FD 1,350.00
BLD21-0550-FD 2,715.00
BLD21-0571-FD 684.00
BLD21-0588-FD 2,282.97
BLD21-0592-FD 1,575.00
BLD21-0613-FD 1,350.00
BLD21-0616-FD 0.00
BLD21-0626-FD 2,979.00
BLD21-0630-FD 1,350.00
BLD21-0631-FD 1,800.00
BLD21-0632-FD 675.00
BLD21-0642-FD 2,439.00
BLD21-0664-FD 1,710.00
BLD21-0690-FD 2,161.00
BLD21-0693-FD 831.39
BLD21-0700-FD 720.00
BLD22-0023-FD 900.00
BLD22-0027-FD 3,600.00
BLD22-0030-FD 1,350.00
BLD22-0034-FD 1,181.38
BLD22-0050-FD 6,750.29
BLD22-0055-FD 2,250.00

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 24 of 25
Project Account Summary
Project Account Key Payment Amount
BLD22-0059-FD 3,150.00
BLD22-0063-FD 810.00
BLD22-0083-FD 2,250.00
BLD22-0100-FD 522.00
BLD22-0104-FD 1,350.00
BLD22-0109-FD 2,700.00
BLD22-0110-FD 2,700.00
BLD22-0117-FD 675.00
BLD22-0122-FD 900.00
BLD22-0130-FD 784.40
BLD22-0155-FD 1,125.00
BLD22-0177-FD 1,350.00
BLD22-0191-FD 1,350.00
BLD22-0200-FD 507.96
BLD22-0223-FD 9,720.00
BLD22-0226-FD 1,357.95
BLD22-0233-FD 1,116.00
BLD22-0270-FD 3,375.00
BLD22-0277-FD 1,080.00
BLD22-0282-FD 0.00
BLD22-0307-FD 801.90
BLD22-0315-FD 2,565.00
BLD22-0317-FD 675.00
BLD22-0345-FD 900.00
BLD22-0354-FD 1,336.50
BLD22-0376-FD 614.25
BLD22-0377-FD 1,800.00
BLD22-0417-FD 450.00
BLD22-0418-FD 4,500.00
BLD22-0482-FD 9.00
BLD22-0491-FD 1,080.00
BLD22-0515-FD 1,080.00
BLD22-0521-FD 810.00
BLD22-0558-FD 1,350.00
BLD22-0563-FD 863.14
BLD22-0577-FD 1,800.00
BLD22-0590-FD 1,206.00
BLD23-0006-FD 544.50
BLD23-0017-FD 1,080.00
BLD23-0021-FD 675.00
BLD23-0024-FD 675.00
BLD23-0025-FD 450.00
BLD23-0053-FD 675.00
BLD23-0074-FD 711.00
BLD23-0245-FD 540.00
BLD23-0249-FD 609.07
BLD23-0272-FD 1,448.77
BLD23-0276-FD 873.00
BLD23-0293-FD 759.07
BLD23-0313-FD 630.00
BLD23-0347-FD 678.00
BLD23-0363-FD 468.00
BLD23-0407-FD 650.70
BLD23-0439-FD 450.00
BLD23-0478-FD 641.52
BLD23-0492-FD 1,620.00
BLD23-0543-FD 630.00
BLD23-0620-FD 628.88

Expense Approval Report Payable Dates: 2/1/2025 - 2/28/2025 4/2/2025 6:24:21 PM Page 25 of 25
Project Account Summary
Project Account Key Payment Amount
BLD23-0623-FD 490.69
BLD23-0645-FD 477.00
BLD23-0664-FD 900.00
BLD23-0720-FD 492.20
BLD24-0089-FD 1,307.70
BLD24-0093-FD 6,201.00
BLD24-0173-FD 5,850.00
BLD24-0272-FD 1,065.33
BLD24-0276-FD 461.65
EP24-0019 804.00
EP25-0013 706.00
R4120-10 547.50
R4120-24 25.39
R4120-7 278.91
Grand Total: 1,768,809.50

ITEM 6A
1 City Council Regular Meeting Agenda
March 20, 2025
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, March 20, 2025, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Cody Einfalt, Community Development Director Jay Bradford, Public Works Director WooJae Kim, Finance Director Thomas Leung, and City Clerk Arika Birdsong-Miller CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:15 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

PLEDGE OF ALLEGIANCE – Recited

1. AGENDA REVIEW
Vice Mayor Bhateja made a motion to hear ITEM 9A after ITEM 6A. Council Member Mok seconded the motion. Approved, Vote 5-0

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing the Daughters of the American Revolution on its 75th Anniversary – Mayor Tankha presented a proclamation recognizing the organization's contributions to historic preservation, education, and patriotism over the past 75 years.

B. Appointment to the Los Altos Hills Open Space Committee – Vice Mayor Bhateja made a motion to appoint Eric Bredo to the Los Altos Hills Open Space Committee. Council Member Swan seconded the motion. Approved, Vote 5-0 C. Appointment to the Los Altos Hills Youth Committee – Council Member Tyson made a motion to appoint Lukas Jarschel to the Los Altos Hills Youth Committee.

Council Member Swan seconded the motion. Approved, Vote 5-0

ITEM 6A
2 City Council Regular Meeting Agenda
March 20, 2025
D. Reappointment to the Los Altos Hills Open Space Committee – Council Member Tyson made a motion to appoint Richard Contreras to the Los Altos Hills Open Space Committee. Council Member Swan seconded the motion. Approved, Vote 5-0
E. Appointment of the Cal Cities 2025 Voting Delegate – Vice Mayor Bhateja made a motion to appoint Council Member Linda Swan as the Cal Cities 2025 Voting Delegate. Council Member Mok seconded the motion. Approved, Vote 5-0

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

1. Edward Cristal, a resident of Los Altos Hills, urged the City Council to review and modify Chapter 8 of the Town Code on view and sunlight obstruction, citing unintended impacts on long-established landscaping due to annexation.

He explained that the 2003 ordinance was designed for new developments and did not account for mature landscaping. Reconfiguring his 39-year-old landscaping would be costly, impact privacy, lower property values, and pose environmental and personal hardships. He asked the Council to address these concerns for all annexed areas.

2. Gerda Cristal, a resident of Los Altos Hills, urged the City Council to address the unfair impact of retroactive regulations on annexed properties, particularly regarding view and tree rights. She expressed frustration that long-standing residents are penalized under rules they were unaware of, despite legally planted trees. She emphasized the environmental and privacy benefits of mature trees, especially for her and her husband, who have lived in their home for 54 years and now face a demand to cut down their redwoods. She asked the Council to place this issue on the agenda to ensure fairness for annexed residents.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report- This item is provided solely for informational purposes.

B. Disbursement Report - This item is provided solely for informational purposes.

5. CONSENT CALENDAR
Vice Mayor Bhateja asked that ITEM 5G be removed from the Consent Calendar for further discussion.

ITEM 6A
3 City Council Regular Meeting Agenda
March 20, 2025
Council Member Swan a motion to approve the Consent Calendar with the removal of Item 5G for a separate discussion. Council Member Tyson seconded the motion.

Approved, Vote 5-0.

MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
A. Approval of City Council Regular and Special Meeting Minutes of January 30, 2025 Approved, Vote 5-0
B. Approval of the City Council Regular Meeting Minutes of February 20, 2025 Approved, Vote 5-0
C. Second Reading of an Ordinance amending Sections 10-1.202, 10-1.702, and various other associated sections of the Town of Los Altos Hills’ Municipal Ordinance to permit the residential land uses of transitional and supportive housing, residential care, farmworker and employee housing, and single-room occupancy (SROs) and to establish certain objective standards for said uses. Approved, Vote 5-0
D. Resolution Granting a Request for Extension of Planning and Appeals Permit at 23691 Camino Hermoso Drive Approved, Vote 5-0
E. Resolution Awarding a Construction Contract to Smelly Mel’s Plumbing, Inc. for the 2025 Sanitary Sewer Repair and Replacement Project Not to Exceed $720,000, Including Construction Contingency Approved, Vote 5-0
F. Resolution Approving and Authorizing Execution of the Old Ranch Lane Sanitary Sewer Reimbursement Agreement between the Town of Los Altos Hills and William Little and Kathleen Moran Trustees of the Lutz Family Trust Approved, Vote 5-0
G. Resolution Approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; Authorizing Staff to Advertise the Projects for Formal Bid; and transferring $200,000 from the General Fund Capital Projects Reserve Funds to Supplement the Drainage In-Lieu Funding Source. *Removed from the Consent Calendar for a separate discussion.

H. Resolution Authorizing the City Manager to Issue a Request for Proposal for the Annual Landscape Maintenance Services for FY2025- 2027 Approved, Vote 5-0

ITEM 6A
4 City Council Regular Meeting Agenda
March 20, 2025
I. Resolution Updating the Cost Sharing Policy For The Construction of Broadband Infrastructure Within Public Ways To Expand Eligibility To Any Internet Service Provider Allowed Within The Town’s Right-Of-Way Approved, Vote 5-0 J. Appointment of Council Member George Tyson to the Ad Hoc Committee for the Sewer Project, serving alongside Mayor Tankha as a City Council liaison.

Approved, Vote 5-0
K. Approval of Joint City Council and Finance and Investment Committee Meeting to discuss the FY25-26 Proposed Budget on Thursday, May 22, 2025, at 4 pm.

Approved, Vote 5-0
L. Resolution Adopting the CalPERS 457 Plan Approved, Vote 5-0 5G Resolution Approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; Authorizing Staff to Advertise the Projects for Formal Bid; and transferring $200,000 from the General Fund Capital Projects Reserve Funds to Supplement the Drainage In-Lieu Funding Source.

Public Works Director WooJae Kim presented a resolution for City Council approval concerning the Matadero Creek Restoration and Bank Stabilization Project. The resolution included three key actions: approving the updated plans and specifications for the project, authorizing staff to advertise the project for formal bid, and transferring $200,000 from the General Fund Capital Projects Reserve to supplement the remaining Drainage In-Lieu funds.

WooJae explained that this project dates back to damage caused by severe storms in 2009–2010, which eroded the embankment along Page Mill Road. Although the affected area is in Caltrans' right-of-way, the Town is responsible for maintenance under a 1970 agreement. An emergency wall was installed in 2012, but the remaining creek restoration was delayed due to design challenges and funding constraints.

In 2024, the Town received bids for the original design, but all were significantly over budget—largely due to a costly new retaining wall intended to widen the road for bike lanes. Council rejected all bids and directed staff to revise the design. Since then, staff have “value engineered” a more cost-effective approach that eliminates the need for the new retaining wall, instead restoring the creek using grading and riprap while relying on the existing 2012 wall for structural support. This change reduces construction costs from over $760,000 to approximately $484,000.

Director Kim also provided an update on regulatory permits, noting that Caltrans and the Water Board have approved the revised design, while the Town is awaiting final sign-off from the California Department of Fish and Wildlife. Required

ITEM 6A
5 City Council Regular Meeting Agenda
March 20, 2025
mitigation work at Byrne Preserve has already been completed and is under a twoyear maintenance period.

Director Kim explained that if the Council approves the resolution, staff will advertise the project for bids in April, with construction expected to begin in June or July and finish by November 2025. The $200,000 transfer from the Capital Projects Reserve is needed to maintain a healthy balance in the Storm Drain Fund, which would otherwise be nearly depleted.

Public Comment:

1. Allan Epstein, a resident of Los Altos Hills, opposed the transfer of funds, stating there is no immediate need for it. He expressed concern that the funds would be taken from reserves and commitments rather than the general fund, which he believes is bad practice. He emphasized that the Town should first assess whether sufficient reserves exist for other projects before making a decision.

Council Member Tyson made a motion to approve the Resolution Approving the Plans and Specifications for the Matadero Creek Restoration and Bank Stabilization Project; Authorizing Staff to Advertise the Projects for Formal Bid; and transferring $200,000 from the General Fund Capital Projects Reserve Fund to Supplement the Drainage In-Lieu Funding Source as presented by staff. Council Member Swan seconded the motion. Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

6. ONGOING BUSINESS
A. City Council recommendation on Housing Element Amendments, inclusive of modifications to the General Plan, Land Use Element, Proposed Zoning, and Incentives.

Community Development Director Jay Bradford presented recommended approaches for amending the 6th Cycle Housing Element and Land Use Element to incorporate HCD feedback and align with the Town’s housing goals. He advised the City Council to prioritize these amendments to address community concerns about development density and mitigate exposure to SB330 applications. Staff recommended reducing the total land area and maximum allowable density in the Housing Element, Land Use Element, Zoning Ordinance (ZO), and Objective Design Standards (ODS) to minimize unintended development pressures. These amendments should be prioritized and implemented as soon as the Council is ready to take action.

ITEM 6A
6 City Council Regular Meeting Agenda
March 20, 2025
Public comments:

1. RK Anand, a Los Altos Hills resident, thanked the Ad Hoc committee for their work and noted the Town needed to update its RHNA numbers to reflect historical trends and buffers. He noted that the proposed changes to Lots 4,5, & 6 were an issue that needed to be resolved by the Town. He also requested the Council think about the potential visual impact of building Lots 1 & 2 with tall buildings.

2. Martha Bowden, a Los Altos Hills resident, said she was told all 7 Twin Oaks lots had to be rezoned, and that was not true 2 years ago. She asked that only Lots 1 & 2 be considered for rezoning and stated that the only proposal that made sense to her was John O’Connell’s approach.

3. Michael Grady, a Los Altos Hills resident, asked if the standard single-family policies applied to the Twin Oaks sites and questioned the proposed agreement.

4. Ian Earnest, a Los Altos Hills resident, commented that he hoped the Town would complete a Housing Element Amendment with solutions that made sense to the area.

5. John O’Connell, a Los Altos Hills resident, commented that if the Town elected to use consultants’ technical amendment, then the Council and residents would return to this current situation.

6. Sue Welch, a Los Altos Hills resident, asked if the owners of the Twin Oaks would submit another SB330 application if there was no Development Agreement, and Vice Chair Bhateja responded. She felt that this felt like a threat, and the Town should identify other sites immediately.

7. Allan Epstein, a Los Altos Hills resident, thanked the Ad Hoc committee for their work and noted recommended the Council should choose John O’Connell’s proposal, allowing for compromises.

8. Rajiv Patel, speaking as a Los Altos Hills resident attending via Zoom, recommended the Town adopt John O’Connell’s approach. He also suggested the Council consider a joint meeting with the Planning Commission to share accurate information regarding the Housing Element.

9. Anne Paulson, a Los Altos resident attending via Zoom, commented that zoning without identifying specific density units per acre (du/ac) in the hopes of eliminating the ability for developers to use the state’s density bonus, stated that was not the case by citing a specific example in her city. She noted that every developer used the state density bonus, even though Los Altos defined density using setbacks and height restrictions in certain locations.

10. Nina Anand, a Los Altos Hills resident attending via Zoom, stated her wish that the Town look into alternate sites and recommended adopting John O’Connell’s plan for the Housing Element amendment.

11. Hari Sankar, a Los Altos Hills resident attending via Zoom, thanked the Ad Hoc committee and recommended the council adopt John O’Connell’s proposal.

12. Carol Gottlieb, a Los Altos Hills resident attending via Zoom, thanked the Ad Hoc committee and requested that the Council pursue the Amendment and the Development Agreement simultaneously.

13. Paul Marcos, a Los Altos Hills resident attending via Zoom, thanked the Ad Hoc committee and John O’Connell’s efforts. He commented that he felt the Development Agreement was too generous, asked about the next Housing Element cycle, and recommended adopting John’s plan.

14. Bridget Morgan, a Los Altos Hills resident, commented that she was impressed by the Town’s Planning Commission and encouraged the City Council to not make any decisions without discussions with the Planning Commission.

ITEM 6A
7 City Council Regular Meeting Agenda
March 20, 2025

15. Namrata, a Los Altos Hills resident, attending via Zoom, thanked the Ad Hoc committee and John O’Connell for their work, commented she was in favor of adopting his proposal, and recommended the Town look into identifying alternate sites. She also noted the progress of the Developer’s Agreement and was in favor of working on that solution in parallel with the Amendment.

Council Member Swan made a motion to only use the Michael Baker approach for amending the Housing Element. Council Member Tyson seconded the motion.

Approved, 4-1. Mayor Tankha voted in opposition.

MOTION PASSED 4-1:

AYES: Bhateja, Mok, Swan, Tyson
NOES: Tankha
ABSTAIN: None
RECUSE: None
ABSENT: None
Council Member Swan made a motion directing the Ad Hoc to continue to negotiate the Development Agreement. Vice Mayor Bhateja seconded the motion.

Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None
Council Member Tyson made a motion directing staff to prepare a Zoning Ordinance for Lots in compliance with the proposed Development Agreement terms. Meanwhile, creating the MFZ for the Zoning Ordinance (ZO) and Objective Design Standards (ODS )for said Zoning Ordinance and the Land Use Element And prepare the EIR consistent with the Zoning Ordinance and Objective Design Standards, the Land Use Element, Housing Element amendment, and proposed Development Agreement terms. Council Member Swan seconded the motion.

Approved, Vote 5-0
MOTION PASSED 5-0:

AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
ABSTAIN: None
RECUSE: None
ABSENT: None

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure

ITEM 6A
8 City Council Regular Meeting Agenda
March 20, 2025
A. This item has been continued to a date uncertain - Adopt resolutions making findings and deny applications for residential development projects to construct multi-family senior residential developments consisting of 55 and 57 dwelling units on a vacant parcel at 10728 and 10758 Mora Drive, respectively (Nos. CDP23- 0001 and 0002) pursuant to Government Code section 65589.5(d). (Staff: S.

Mattas)
No action taken as this item has been continued to a date uncertain.

8. NEW BUSINESS
A. Resolution Granting the Extension Request for Building Permits at 26700 Palo Hills Drive.

Community Development Director Jay Bradford presented a request from the property owner at 26700 Palo Hills Drive for an extension of Building Permit #8999, originally issued on October 22, 1997, for the construction of a new residence. This request is unusual in that the permit expired over two decades ago, with construction ceasing around the year 2000. Upon reviewing the permit file, staff found that the permit had been officially expired by prior staff on January 12, 2001, and outstanding corrections had never been resolved. Since that time, the Town has adopted Construction Time Limits regulations under Municipal Code Section 8-10, which limit remodel projects in the $250,001–$500,000 range to a 24- month completion timeframe. Based on the project’s estimated value of $456,415, the permit would have expired in 1999 under current standards. However, since this project predates the adoption of the time limits ordinance, the standard extension provisions do not apply.

Director Bradford explained that the applicant has since submitted a request for a one-year extension under a new permit (BLD25-0020) to complete the work and allow for final inspections. This approach was initially supported, but later found to be in conflict with the current Construction Time Limits regulations, which prohibit using a new permit to circumvent time limits. The complexity of this case reflects broader challenges, as staff have recently reviewed two other similar extension requests—one heard in November 2024 to resolve a processing error, and one still pending. All involved projects that expired prior to the adoption of the current time limits. Given the ambiguity in how to treat these legacy projects, staff believe a long-term solution is needed.

Director Bradford recommended that the Council approve the one-year extension under BLD25-0020 to allow for project closeout and temporarily suspend the relevant time limit provisions for inactive, pre-regulation projects. He also suggested directing staff to return later in the year with proposed ordinance amendments as part of the Town’s 2025 building code updates, in order to formalize a consistent approach moving forward.

ITEM 6A
9 City Council Regular Meeting Agenda
March 20, 2025
Council Member Tyson made a motion to approve the Resolution Granting the Extension Request for Building Permits at 26700 Palo Hills Drive. Council Member Swan seconded the motion. Approved, Vote 5-0

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Ad Hoc Housing Element Committee Update and Development Agreement Update Vice Mayor Bhateja and Council Member Mok provided an update on behalf of the Housing Element Ad Hoc Committee. Their presentation included a summary of completed actions, a timeline of upcoming milestones, and key priorities moving forward. Notable upcoming targets include a June 1, 2025, review of Objective Design Standards and Multifamily (MF) Zoning Plans with the California Department of Housing and Community Development (HCD), and a goal to finalize Development Agreement terms and/or potential Housing Element amendments by November 1, 2025.

The Committee emphasized the following priorities:

1. Maintain Housing Element Certification by meeting all state-mandated deadlines to:
• Avoid triggering the Builder’s Remedy
• Prevent penalties from HCD, including SB 35 and No Net Loss provisions

2. Demonstrate progress toward Regional Housing Needs Allocation (RHNA) targets by the mid-cycle review deadline of January 31, 2027

3. Achieve full RHNA compliance by the end of the current housing cycle

4. Preserve the character of the Town throughout the implementation process

10. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller informed City Council that the electronic voting system will be implemented at the May City Council meeting.

C. Planning Director Jay Bradford reported that the permit system migration was successfully completed.

CAL FIRE’s Fire Hazard Severity Zone Map options will be published online in advance of the March 26 regulatory deadline.

D. Finance Director Thomas Leung reported that we held our annual budget retreat on March 5 to go over the budget development process with departments. Department budget proposals are due this week, and all the departments will be meeting with the City Manager next week to go over their budgets. We’ve also implemented Gravity budget software, and it’s been going well.

There will be a joint City Council and FIC meeting to discuss the FY 2025-26 Proposed Budget on Thursday, May 22, at 4 pm.

ITEM 6A
10 City Council Regular Meeting Agenda
March 20, 2025
On the technology front, we’re continuing to work on the implementation of Tyler AP Automation to improve efficiency in accounts payable. We’ve been testing it and expect to have it fully up and running by the end of the quarter.

E. Public Works Director WooJae Kim reported the following:

Heritage House Upgrade:

Staff continue to push forward on the Heritage House Upgrade project to meet the CDBG deadline to submit all reimbursement invoices by the end of March. County staff recently informed us that the $260,730 reimbursement invoice submitted by the Town in February has been approved for processing. Staff is also on schedule to submit the second and final invoice for the remainder of the $400,000 CDBG grant by the end of March. With other construction elements still in progress, staff is anticipating project completion by late summer or early fall. At the request of neighboring residents, the staff maintenance team will be constructing a temporary pathway to accommodate the current pathway closure through the project site.

El Monte Fire Station Utility Undergrounding (Rule 20A):

For our Utility Underground Rule 20A project, PG&E is currently undergrounding its overhead electrical facilities. PG&E is anticipating early April for the completion of their work. Comcast and AT&T will quickly follow PG&E to underground their overhead facilities. We are anticipating undergrounding completion by late summer or the fall of this year.

Pathway Development Impact Fee Update
Back in 2023, the Council directed staff to update the Pathway Fee to better build up the Pathway Fund to plan construction of the remaining 30 miles of pathways per the Master Paths Plan. In 2024, staff worked with a consultant for a pathway fee nexus study. On March 12, the Planning Commission hosted a public hearing for the specific General Plan and Zoning Ordinance amendments needed for the Pathway Development Impact Fee Update. Through the Nexus study, staff proposed changing the current flat pathway fees to fees based on the square footage of the development. In general, the Planning Commission opposed the General Plan and Zoning Ordinance changes, but recommended other alternatives for Council consideration, such as going back to the in-lieu fee option, so that developers have the choice to build pathways. Staff and the nexus study consultant with the City Attorney are evaluating the input from the Planning Commission, and staff will present the impact fee item to the Council for consideration at the April 17th Council meeting.

F. City Manager Peter Pirnejad reported the following:
o Sheriff’s Office Contract set to expire June 30, 2026 o Staff recommends that the Council agendize a discussion at the April City Council Meeting to possibly set up an Ad Hoc Committee
o This will help staff plan for any budgetary items that may need to be included in the FY 25-26 budget (AKA a law enforcement study?) Upcoming Events:
• Drive-Through Shred Event – March 22, 8-11 AM
Residents can securely dispose of sensitive documents at this convenient drive-through event. Shredding is a great way to protect personal

ITEM 6A
11 City Council Regular Meeting Agenda
March 20, 2025
information and prevent identity theft. Proof of residency will be required to access the event.
• Youth Leadership Conference – April 13, 10-12 PM
An event designed to inspire and empower young leaders in our community, with a special focus on environmental stewardship. Attendees will hear from guest speakers, learn about sustainability initiatives, and gain valuable leadership skills to drive positive change for the environment. • Hopping Hounds – April 19, 9-10:30 AM
A paw-some event for dogs and their owners, featuring pet-friendly activities, treats, and more. It’s a great opportunity to socialize, enjoy the outdoors, and celebrate our four-legged friends at the Westwind Community Barn.
• Family Game Night – April 26, 6-9 AM
Bring the whole family for an evening of fun, laughter, and friendly competition. Enjoy a variety of classic and modern games suitable for all ages.
• Pathways Run/Walk – May 10, 9AM 5k/10k, 10:30 AM 1 Mile Fun Run
Join the community for a fun and active event supporting local pathways and outdoor recreation. Whether you’re running, walking, or cheering, it’s a great way to promote health and wellness while enjoying the scenic routes. • 2026 Represents the Town’s 70th Birthday.

City Manager Pirnejad suggested staff work with the History Committee and the Park, Recreation, and Relations Committee to consider options and come back to the council with a proposal and suggestions on how we can incorporate and budget this into our next year’s event schedule.

11. COUNCIL INITIATED ITEMS
A. Authorization to Send a Letter to Fremont Hills Country Club Regarding the Historic Landmark Application for the Water Tower
Community Development Director Jay Bradford will send the letter to the Fremont Hills County Club.

B. Discussion and Consideration of a Free Trial for a Speed Alert Device to Address Excessive Speeding on Town Roads
Public Works Director WooJae Kim will install speed alert devices as per the Work Plan.

12. ADJOURN
The meeting adjourned at 11:20 PM.

ITEM 6B
DATE: April 17, 2025
FROM: Arika Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Vacating Appointment for the Los Altos Hills Parks, Recreation, and Community Events Committee
Kejun (Ben) Xu, who has been serving on the Parks, Recreation, and Community Events Committee, has informed the Town that he must resign from his duties and has submitted his resignation accordingly. This will leave a vacancy on the Los Altos Hills Parks, Recreation, and Community Events Committee.
 Kejun (Ben) Xu
Once this position is vacated, the Los Altos Hills Parks, Recreation, and Community Events Committee will have one (1) vacant seat.

TOWN OF LOS ALTOS HILLS

MEMORANDUM

ITEM 6C
TOWN OF LOS ALTOS HILLS April 17, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION ACCEPTING THE LOS ALTOS HILLS THREE-YEAR INFORMATION TECHNOLOGY STRATEGIC PLAN FY26-28
FROM: Cody Einfalt, Deputy City Manager CE
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council should:

Adopt a resolution (Attachment 1) accepting the Los Altos Hills Three-Year Information Technology Strategic Plan for FY26-28.

BACKGROUND:

The Town of Los Altos Hills has consistently prioritized the advancement of its technological infrastructure to enhance operational efficiency, improve service delivery, and meet the evolving needs of Town operations. The proposed 3-Year IT Strategic Plan for Fiscal Years 2026-28 represents the continuation of this commitment, building upon the successes and lessons learned from the previous strategic plan (FY 23-25). The previous plan can be found in Attachment 2.

The prior 3-Year IT Strategic Plan for Fiscal Years 2023-2025 laid the foundation for significant technological improvements across multiple departments. Approximately 70% of the projects outlined in that plan have been successfully completed, demonstrating the Town’s ability to update its technology within the constraints of available resources. Key accomplishments include the deployment of essential system upgrades, the implementation of new software solutions, and the enhancement of cybersecurity measures. Projects that remain ongoing, such as the integration of GIS systems and the digitization of physical records, have been carried forward into the new strategic plan to ensure continuity and completion.

The proposed IT Strategic Plan for FY 2026-28 can be found in Attachment 3.

On March 5, 2025, staff presented the proposed plan to the Technology Committee to receive their feedback (Attachment 4). The Committee asked questions about specific projects and generally agreed with the project list and the proposed direction for the next three years. The committee meeting concluded that the Town should leverage A.I. for improved data management and public service efficiency – an item that is included in the proposed FY 2026-28 plan.

DISCUSSION:

Staff engaged the services of Dr. Jonathan Reichental to compose the FY 2026-28 Strategic Plan.

He is the same consultant that composed the first strategic plan for the Town. Over the past two months Dr. Reichental repeated a similar process to compose the updated plan. He met with key members of staff from each department to understand their goals for the upcoming year, had