Los Altos Hills City Council
June 26, 2025

1 City Council Regular Meeting Agenda
June 26, 2025

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF

THE LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, JUNE 26, 2025, AT 6:00 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number. If you wish to submit a public comment during the meeting, please use the following information.

Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live-streamed on the Town’s website and via Zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, June 26, 2025 at 6:00 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California
&
333 McMurray Road, Buellton, CA 93427

2 City Council Regular Meeting Agenda
June 26, 2025
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Joint Volunteer Awards Committee - Laura Schmidt (Staff: A. Miller)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

5. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes April 17, 2025 (Staff: A.

Miller)
B. Approval of the Regular City Council Meeting Minutes May 15, 2025 (Staff: A.

Miller)
C. Resolution Awarding the Corporation Yard Locker Room Phase 1 Project to Argos Construction, the Lowest Responsible and Responsive Bidder, in the Amount of $175,000 and Authorizing the City Manager to Execute a Construction Contract; and Approving Project Contingency Funds of $35,000 and Authorizing the Public Works Director to Approve Potential Contract Change Orders Within the Said Funds (Staff: W. Kim)

3 City Council Regular Meeting Agenda
June 26, 2025
D. Resolution Rejecting Non-Responsive Bids from Skyline Landscapes, Jahn Plumbing, Inc., and Rodan Builders, Inc. for the Lower Arena Improvements at Westwind Community Barn Project; Awarding the Project to Nebo Construction, the Lowest Responsible and Responsive Bidder, in the Amount of $159,112 and Authorizing the City Manager to Execute a Construction Contract; and Approving Project Contingency Funds of $30,000 and Authorizing the Public Works Director to Approve Potential Contract Change Orders Within the Said Funds (Staff: W.

Kim)
E. Opposition to Assembly Bill 306 (Staff: C. Einfalt)
F. Resolution Directing that the Pride Flag be Raised for the month of June 2025 G. Resolution Granting an Extension of the Expiration Dates for Building Permits for Various Residential Properties as listed in the Staff Report (Staff: J. Bradford)

6. ONGOING BUSINESS

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Receive and file the Annual Workforce Vacancy, Recruitment, and Retention Report as Required Under AB 2561 (Staff: T. Leung)
B. Consideration of a Resolution Adopting the Proposed FY 2025-26 Operating Budget and FY 2026-30 Five-Year Capital Improvement Plan Budget and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2025-26 Salary Schedule (Staff: T. Leung)

8. NEW BUSINESS
A. Council Discussion and Staff Direction on how to Disperse the Community Service Grant Fund (Staff: T. Leung)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Status Report from All Council Members on Subcommittees and Outside Agencies Activities

4 City Council Regular Meeting Agenda
June 26, 2025

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Planning Director
D. Finance Director
E. Public Works Director
F. City Manager

11. COUNCIL INITIATED ITEMS

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

This meeting will be adjourned in memory of Les Earnest.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

ITEM 2A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: June 26, 2025
TO: Honorable Mayor and Members of the Council
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Peter Pirnejad, City Manager PP
RE: Appointments to the Los Altos-Los Altos Hills Joint Community Volunteer Service Awards Committee
________________________________________________________________________ There is currently one (1) opening on the Los Altos-Los Altos Hills Joint Volunteer Awards Committee.

Attached for your review and consideration for appointment is an application from Laura Schmidt.

The term begins upon appointment by the City Council on June 26, 2025, and expires on June 30, 2029.

2 What motivated you to
apply to serve on the
Committee /
Commission?
As a long-time volunteer in Los Altos and Los Altos Hills, I love the idea of recognizing efforts of community members who have made a meaningful impact in our area.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
None.

Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I have been the Financial Secretary, Treasurer,
Parliamentarian and President of the Gardner Bullis PTA, the Treasurer of the Egan Junior High School PTA, the Auditor for the LAHS PTSA and have chaired multiple committees for
these organizations. I also served as Treasurer and President of the National Charity League, Stanford Hills Chapter.

Currently, I am a Board member and Treasurer for the MVLA Educational Foundation, a Board member, past Secretary and incoming Chair of the LAMV Community Foundation, a
Challenge Team member and a Board member of MVLA
Scholars. I am also an AVID mentor at LAHS and the AVID mentor co-coordinator.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I have strong communication, interpersonal, organizational and time management skills. Additionally, I have been fortunate to work alongside many community volunteers, school and civic leaders and nonprofit organizations. Consequently, I am in a great position to help with selecting nominees and awardees.

What particular area of
responsibility on this
Committee /
Commission interests
you?
All areas. I am excited for the opportunity to be working together with committee members to select, award and
recognize deserving volunteers for their service.

Education Background
and Professional
Activities
B.A. in Psychology, J.D., and LL.M. in Taxation. I was
previously a tax attorney with the I.R.S. in San Jose and an Associate Professor of Taxation Procedure at G.G.U.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I recognize the value of acknowledging the work of local heroes and I would like to be a part of the committee that celebrates this. Awardees gain a sense of accomplishment and will be likely to stay involved and their recognition highlights the importance of civic engagement for others in the community.

3 Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Laura Schmidt
Date 6/4/2025
Please let us know how
you heard about the
Town's Committees and
Friend / Neighbor

ITEM 4A
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RECEIVE TREASURER’S REPORT FOR APRIL 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Review and accept the Treasurer’s Report for April 2025.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month (Attachment 1).

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for April 2025.

PP

Name Beginning
Balance Total Total Ending Balance
as of 3/31/2025 Receipts (+) Disbursements (-) as of 4/30/2025 CASH ACCOUNTS:

Cash on hand & Petty Cash 1,002.00 - - 1,002.00
Wells Fargo Bank 3,828,315.00 2,570,394.08 1,209,480.50 5,189,228.58 Total: 3,829,317.00 2,570,394.08 1,209,480.50 5,190,230.58 INVESTMENT ACCOUNTS:

Local Agency Investment Fund (LAIF) - per Par Value 2,142,222.79 23,581.97 - 2,165,804.76 CAMP Portfolio - per Market Value 22,543,684.66 275,147.40 - 22,818,832.06 PARS 115 Trust Pension - per Market Value - Restricted 1,268,865.82 2,418.50 - 1,271,284.32 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 164,129.65 527.69 - 164,657.34 Total: 26,118,902.92 301,675.56 - 26,420,578.48
TOTAL CASH & INVESTMENTS ACCOUNTS 29,948,219.92 2,872,069.64 1,209,480.50 31,610,809.06

DEPOSIT LIABILITIES
Building Dept Deposits (3,947,403.22) 166,468.91 258,503.51 (4,039,437.82) CASH & INVESTMENTS ACCOUNT BALANCE:

Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2024 (Decrease) as of 3/31/2025 Increase (DR) Decrease (CR) as of 4/30/2025 11 General Fund General Fund 21,212,442.38 195,256.60 21,407,698.98 2,613,036.46 1,204,279.15 22,816,456.29 16 Parks & Rec - In Lieu Fee Special Revenue 450,296.44 (3,196.54) 447,099.90 10,496.90 - 457,596.80 19 ARPA - AMERICAN

RESCUE PLAN ACT
Special Revenue
813,105.06 - 813,105.06 - - 813,105.06
21 COPS FUND Special Revenue (188,328.86) 141,699.41 (46,629.45) 48,694.70 - 2,065.25 71 SPECIAL DONATIONS Special Revenue 34,472.90 - 34,472.90 - - 34,472.90 46 STREET CIP Streets Capital Projects (41,114.00) (441,674.01) (482,788.01) 127,341.11 - (355,446.90) 41 GENERAL CIP FUND Other Capital Projects 977,885.87 (1,288,738.14) (310,852.27) 95,098.12 124,458.52 (340,212.67) 42 PATHWAYS CIP Other Capital Projects 790,708.48 58,308.52 849,017.00 21,959.40 8,769.75 862,206.65 43 WESTWIND BARN CIP Other Capital Projects 230,335.22 42,616.61 272,951.83 5,497.38 4,416.00 274,033.21 45 DRAINAGE CIP Other Capital Projects 630,563.73 (125,719.48) 504,844.25 15,904.22 816.94 519,931.53 48 SEWER FUND CIP Enterprise-Sewer 4,492,471.14 (730,199.88) 3,762,271.26 8,810.53 92.50 3,770,989.29 51 SEWER FUND Enterprise-Sewer 2,161,921.25 (184,451.94) 1,977,469.31 168,056.77 21,423.46 2,124,102.62 31 SEWER ASSESSMENT D Fiduciary 318,213.34 (41,202.61) 277,010.73 1,423.22 1,355.52 277,078.43 61 GENERAL SERVICE FUNInternal Service Fund 835,460.07 (392,911.64) 442,548.43 405,541.80 493,659.63 354,430.60 32,718,433.02 (2,770,213.10) 29,948,219.92 3,521,860.61 1,859,271.47 31,610,809.06 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the independent audit is completed
Monthly Treasurer's Report
FY 2024-25
Month of April (Unaudited)
Pursuant to California Government Code Section 41004

TOTAL CASH & INVESTMENTS ACCOUNT

ITEM 4 B
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RECEIVE DISBURSEMENTS REPORT FOR APRIL 2025
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Receive the April 2025 Disbursements Report.

BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency (Attachment 1).

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 854,065.09 Total Accounts Payable Disbursements
355,415.41 Total Payroll Disbursements
1,209,480.50 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.

Staff Report to City Council Page 2
Disbursements Report April 2025
June 26, 2025
ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2024-25 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2024-25.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1. April 2025 Disbursements Report by Vendor.

Amounts Vendors Description
254,326.40 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 4.4.25
Payroll: $96,751.29
Payroll Taxes: $28,899.05
Payroll Date: 4.18.25
Payroll: $91,676.35
Payroll Taxes: $26,770.68
Bank Adjustments/Fees = $10,229.03
101,089.01 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
221,319.00 SANTA CLARA COUNTY SHERIFF'S DEPT Monthly Sheriff Services 68,833.06 ASHLEY FEY Refund Deposit - 26898 Dezahara Way 52,045.00 MICHAEL BAKER INTERNATIONAL INC Housing Element - New Multi-Family Site Identification
47,128.96 CSG CONSULTANTS INC Code Enforcement, Building Inspection, Plan Review, and Contract Services
44,138.83 RAJWAR, RAVI & NATHALIE Refund Deposit - 26880 Ortega Drive 42,199.60 MISSION SQUARE ICMA & 401A Retirement Contributions 38,191.10 EATON AND ASSOCIATES Barracuda email protection, IT managed services, switch upgrades
28,532.61 GRASSROOTS ECOLOGY FY2024-25 2nd Qtr LAH Open Space Maintenance 25,433.85 WEST BAY SANITARY DISTRICT Sewer Maintenance
24,970.00 ALL FENCE COMPANY INC CIP Fence Work at Purissima Park 19,669.42 REDWOOD PUBLIC LAW, LLP Legal Services
17,334.00 PALAMERICAN SECURITY Residential Patrol Services 12,600.00 JC TREE EXPERTS INC Tree Work
11,704.00 4LEAF, INC Permit Technician M Guzules
11,500.00 REICHENTAL, JONATHAN Technology Strategic Plan 1,021,014.84 Total

6/4/2025 5:29:37 PM Page 1 of 14
Expense Approval Report
Town of Los Altos Hills By Vendor Name
Payable Dates 4/1/2025 - 4/30/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 4LEAF01 - 4LEAF, INC
4LEAF, INC J4016-00Z 04/14/2025 PERMIT TECHNICIAN M GUZU… 011-3200-6199 11,704.00 Vendor 4LEAF01 - 4LEAF, INC Total: 11,704.00
Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN I… 8455 04/16/2025 Our Town Quarterly Newslett…011-1300-6304 6,250.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 6,250.00 Vendor: ALLBAY01 - ALL BAY ENVIRONMENTAL
ALL BAY ENVIRONMENTAL #TH-2407-31AL 04/24/2025 LIMITED ASBESTOS & LEAD XR…041-6900-6209 1,875.00 Vendor ALLBAY01 - ALL BAY ENVIRONMENTAL Total: 1,875.00 Vendor: ALLFENCE01 - ALL FENCE COMPANY INC
ALL FENCE COMPANY INC 84478 04/14/2025 CIP FENCE WORK AT PURISSI… 041-6900-6622 24,970.00 Vendor ALLFENCE01 - ALL FENCE COMPANY INC Total: 24,970.00 Vendor: ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC
ALL-GUARD ALARM SYSTEMS … A760740 04/01/2025 QSRV QUARTERLY STANDARD …061-1480-6118 211.05 Vendor ALLGUARD01 - ALL-GUARD ALARM SYSTEMS INC Total: 211.05 Vendor: AMAZON30353 - AMAZON
AMAZON 1F7X-Y3YN-9VGV 04/14/2025 OFFICE SUPPLIES 3/6/25 061-1480-6398 74.72 AMAZON 1RPX-FMDV-D6FX 04/14/2025 ACCESSORIES FOR THE ESPRE… 061-1480-6398 85.48 AMAZON 1GLY-T934-L1M9 04/24/2025 COMPUTER ACCESSORIES & O…061-1480-6301 198.17 AMAZON 1KMP-QHG1-CRT6 04/24/2025 KITCHEN SUPPLIES 3/11/25 061-1480-6398 284.65 AMAZON 1LV9-R916-46YH 04/24/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 81.46 AMAZON 1MJT-JYGP-64Y6 04/24/2025 KITCHEN SUPPLIES 3/11/25 061-1480-6398 88.94 AMAZON 1NWL-YH3V-LGK9 04/24/2025 OFFICE SUPPLIES 3/12/25 061-1480-6398 54.54 AMAZON 1QFM-6G4C-NPK1 04/24/2025 KITCHEN SUPPLIES 3/25/25 061-1480-6398 53.18 AMAZON 1QGQ-MFY9-PFQY 04/24/2025 COMPUTER ACCESSORIES,OFF…061-1480-6398 135.30 AMAZON 1RXW-Q64P-734L 04/24/2025 KITCHEN SUPPLIES 3/28/25 061-1480-6398 45.30 AMAZON 1VXK-94R4-F6QH 04/24/2025 PLAYING FIELDS GROUND HO… 011-5100-6122 429.24 AMAZON 1VYK-C4FV-7HG6 04/24/2025 PLAYING FIELDS GROUND HO… 011-5100-6122 577.35 Vendor AMAZON30353 - AMAZON Total: 2,108.33
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 390480 04/02/2025 Twice Per Month Pest Control 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: FEY01 - ASHLEY FEY
ASHLEY FEY BLD20-0151&152R FD,GAS, EL…04/24/2025 REFUND DEPOSIT-26898 DEZ… 011-0000-2303 40,000.00 ASHLEY FEY BLD20-0151&152R FD,GAS, EL…04/24/2025 REFUND DEPOSIT-26898 DEZ… 011-0000-2303 20,000.00 ASHLEY FEY BLD20-0151&152R FD,GAS, EL…04/24/2025 REFUND DEPOSIT-26898 DEZ… 011-0000-2303 6,934.82 ASHLEY FEY BLD20-0151&152R FD,GAS, EL…04/24/2025 REFUND DEPOSIT-26898 DEZ… 011-0000-2303 818.24 ASHLEY FEY BLD21-0280R FD 04/24/2025 REFUND DEPOSIT -26898 DEZ… 011-0000-2303 1,080.00 Vendor FEY01 - ASHLEY FEY Total: 68,833.06
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 - 4.10.25 04/10/2025 INTERNET MONTHLY CHARGES…061-1480-6310 165.15 Vendor AT&T 60197_5014 - AT&T Total: 165.15
Vendor: AT&T PO9011 - AT&T
AT&T 287319629759X04102025 04/02/2025 AT&T MONTHLY SERVICES 3/3…061-1480-6362 1,466.43 AT&T 000023300575 05/19/2025 PURISSIMA/ELENA PUMP STA… 061-1480-6362 30.15 AT&T 000023300578 05/19/2025 ALTERNATE EOC-FIRE STATION 061-1480-6362 91.84 AT&T 000023300579 05/19/2025 HERITAGE HOUSE ALARM 3/1… 061-1480-6362 32.17 AT&T 000023300580 05/19/2025 26379 FREMONT RD 3/10-4/9… 061-1480-6362 1,064.38 AT&T 000023300581 05/19/2025 26379 FREMONT RD-CHAMBE…061-1480-6362 31.65 AT&T 000023300582 05/19/2025 WWB FIRE ALARM LINE 3/10-… 011-5300-6362 61.75 AT&T 000023300583 05/19/2025 HERITAGE HOUSE DSL SVC 3/… 061-1480-6362 62.78

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 2 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000023300585 05/19/2025 HERITAGE HOUSE OES NEW P… 061-1480-6362 61.75 AT&T 000023300588 05/19/2025 27400 PURISSIMA RD-CORP Y… 061-1480-6362 62.78 AT&T 000023300686 05/19/2025 12863 LA CRESTA EOC HAM R… 061-1480-6362 34.14 AT&T 000023800684 05/19/2025 26379 FREMONT RD 3/10-4/9… 061-1480-6362 338.31 AT&T 000023153066 04/14/2025 9391035739 PURISSIMA/ELE… 051-4800-6362 30.11 AT&T 000023153069 04/14/2025 9391035740 ALTERNATE EOC-…011-2100-6362 91.84 AT&T 000023153070 04/14/2025 9391035741 HERITAGE HOUSE…011-2100-6362 32.17 AT&T 000023153071 04/14/2025 9391035742 26379 FREMONT…061-1480-6362 1,116.40 AT&T 000023153072 04/14/2025 9391035743 26379 FREMONT…061-1480-6362 31.65 AT&T 000023153073 04/14/2025 9391035744 WWB FIRE ALAR… 011-5300-6362 61.75 AT&T 000023153074 04/14/2025 9391035745 HERITAGE HOUSE…011-2100-6362 62.78 AT&T 000023153075 04/14/2025 9391035746 26379 FREMONT…061-1480-6362 338.31 AT&T 000023153076 04/14/2025 9391035747 HERITAGE HOUSE…011-2100-6362 61.75 AT&T 000023153077 04/14/2025 9391035748 12863 LA CRESTA…011-2100-6362 34.14 AT&T 000023153078 04/14/2025 28002 PURISSIMA RD-SANITA… 051-4800-6362 32.17 AT&T 000023153079 04/14/2025 9391035750 27400 PURISSIM… 061-4300-6362 62.78 AT&T 000023153549 04/14/2025 9391037305 O'KEEFE LN AT N… 051-4800-6362 33.07 Vendor AT&T PO9011 - AT&T Total: 5,327.05
Vendor: ATLAS94583 - ATLAS TECHNICAL CONSULTANTS LLC
ATLAS TECHNICAL CONSULTA… 015300 04/24/2025 LAH-SANITARY SEWER REPAI… 048-6900-6209 92.50 Vendor ATLAS94583 - ATLAS TECHNICAL CONSULTANTS LLC Total: 92.50 Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 34 - 04/09/2025 UUD IN THE AREA AROUND EL…041-6900-6206 8,497.00 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 8,497.00 Vendor: BENEST01 - BENEST, FRANK
BENEST, FRANK 04.10.2025 04/10/2025 PROFESSIONAL SERVICES MAR…011-1200-6199 5,250.00 Vendor BENEST01 - BENEST, FRANK Total: 5,250.00
Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…SL250931 05/19/2025 SIGNALS & LIGHTING BILLING … 011-4600-6145 1,376.84 CALIFORNIA DEPARTMENT OF…SL250618 04/24/2025 SIGNALS & LIGHTING BILLING … 011-4600-6145 1,341.64 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 2,718.48 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444 4.22.25 04/22/2025 W EDITH AVE/W FREMONT RD…011-5100-6364 1,024.17 CALIFORNIA WATER SERVICE … 8540713534 4.22.25 04/22/2025 W EDITH AVE/W FREMONT RD…011-5100-6364 83.39 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 1,107.56 Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …104093736 04/24/2025 SMALL TOOL FUEL 3/14/25 - … 061-4300-6342 47.02 CHEVRON AND TEXACO CARD …104093736 04/24/2025 FLEET FUEL 3/14/25 - 4/4/25 061-4400-6342 516.92 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 563.94 Vendor: CINTAS45263 - CINTAS
CINTAS 5250060401 04/14/2025 TOWN HALL FIRST AID KITS 1/… 061-1480-6398 1,175.60 CINTAS 5250060402 04/14/2025 FIRST AID KIT AT PURISSIMA P… 011-5100-6398 391.87 CINTAS 5250060403 04/14/2025 FIRST AID KIT CORP YARD 1/2… 061-4300-6398 783.74 CINTAS 5250060404 04/14/2025 FIRST AID KIT WWCB 1/21/25 011-5300-6398 783.74 CINTAS 5253965606 04/14/2025 FIRST AID KIT SERVICES TOWN…061-1480-6398 27.53 CINTAS 5253965608 04/14/2025 FIRST AID KIT SERVICE CORP Y… 061-4300-6398 7.80 CINTAS 5254683901 04/14/2025 FIRST AID BOX SERVICES WW… 011-5300-6398 7.80 Vendor CINTAS45263 - CINTAS Total: 3,178.08
Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4225424699 04/14/2025 HOUSEKEEPING SUPPLIES 3/2… 061-1480-6123 153.18 CINTAS CORPORATION 4225424699 04/14/2025 UNIFORMS SUPPLIES 3/27/25 061-4300-6324 149.35 CINTAS CORPORATION 4226144246 04/14/2025 HOUSEKEEPING SUPPLIES 4/3… 061-1480-6123 206.16 CINTAS CORPORATION 4226144246 04/14/2025 UNIFORMS SUPPLIES 4/3/25 061-4300-6324 149.35 CINTAS CORPORATION 4226904694 04/24/2025 HOUSEKEEPING SUPPLIES 4/1… 061-1480-6123 153.18 CINTAS CORPORATION 4226904694 04/24/2025 UNIFORMS SUPPLIES 4/10/25 061-4300-6324 149.35 CINTAS CORPORATION 4227657470 04/24/2025 HOUSEKEEPING SUPPLIES 4/1… 061-1480-6123 153.18 CINTAS CORPORATION 4227657470 04/24/2025 UNIFORMS SUPPLIES 4/17/25 061-4300-6324 149.35 CINTAS CORPORATION 4228378989 04/24/2025 UNIFORMS & HOUSEKEEPING …061-1480-6123 153.18

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 3 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CINTAS CORPORATION 4228378989 04/24/2025 UNIFORMS & HOUSEKEEPING …061-4300-6324 149.35 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,565.63 Vendor: CIVIC10013 - CIVIC CALLING CORPORATION
CIVIC CALLING CORPORATION LAH2025-0001 04/03/2025 Holly Job Design Platform Serv…011-1400-6199 8,000.00 Vendor CIVIC10013 - CIVIC CALLING CORPORATION Total: 8,000.00 Vendor: CODA01 - CODA TECHNOLOGY GROUP
CODA TECHNOLOGY GROUP 8242 04/11/2025 Early Pay Discount Early Pay D…061-1480-6208 -490.00 CODA TECHNOLOGY GROUP 8242 04/11/2025 RENEWAL Service Level Agre… 061-1480-6208 9,800.00 Vendor CODA01 - CODA TECHNOLOGY GROUP Total: 9,310.00
Vendor: BRUNNER03 - CODY BRUNNER
CODY BRUNNER 4.2.25 04/24/2025 SPECIAL EVENTS HOPPIN HO… 011-4120-6361 44.00 Vendor BRUNNER03 - CODY BRUNNER Total: 44.00
Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 236820218 04/01/2025 CALNET MONTHLY SERVICES 3…061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 0017176 04.03.2025 04/03/2025 Comcast Business services 061-1480-6362 248.66 COMCAST 0016749 - 4.27.25 04/17/2025 CABLE & INTERNET SERVICES … 061-1480-6310 401.64 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 650.30
Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SO…30764329 04/14/2025 RQ2 FLAT FEE LIMITED PACKA… 011-3100-6313 109.28 CORELOGIC INFORMATION SO…30764329 04/14/2025 RQ2 FLAT FEE LIMITED PACKA… 011-3200-6313 109.27 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 218.55 Vendor: CORINTHIAN95014 - CORINTHIAN GROUND TRANSPORTATION CORINTHIAN GROUND TRANS… 4.22.25 04/21/2025 Shuttle Service for Picnic 6/1/… 011-4120-6361 2,000.00 Vendor CORINTHIAN95014 - CORINTHIAN GROUND TRANSPORTATION Total: 2,000.00 Vendor: COTTON95030 - COTTON SHIRES & ASSOC, INC.

COTTON SHIRES & ASSOC, INC. 225121 04/15/2025 1/2025 BILLABLE GEO TECH-S… 011-0000-2301 1,025.00 COTTON SHIRES & ASSOC, INC. 225121 04/15/2025 1/2025 ADMIN FEE GEO TECH…011-0000-2301 102.50 COTTON SHIRES & ASSOC, INC. 225121 04/15/2025 1/2025 RECOG ADMIN FEE G… 011-0000-4685 -102.50 COTTON SHIRES & ASSOC, INC. 225121 04/15/2025 1/2025 PASSTHRU REV GEO T… 011-3100-4707 -1,025.00 COTTON SHIRES & ASSOC, INC. 225121 04/15/2025 1/2025 PASSTHRU EXP GEO T… 011-3100-6178 1,025.00 COTTON SHIRES & ASSOC, INC. 225122 04/15/2025 1/20/25 ADMIN FEE GEO TECH…011-0000-2301 43.66 COTTON SHIRES & ASSOC, INC. 225122 04/15/2025 1/20/25 BILLABLE GEO TECH … 011-0000-2301 436.60 COTTON SHIRES & ASSOC, INC. 225122 04/15/2025 1/20/25 RECOG ADMIN FEE G… 011-0000-4685 -43.66 COTTON SHIRES & ASSOC, INC. 225122 04/15/2025 1/20/25 PASSTHRU REV GEO … 011-3100-4707 -436.00 COTTON SHIRES & ASSOC, INC. 225122 04/15/2025 1/20/25 PASSTHRU EXP GEO T…011-3100-6178 436.00 Vendor COTTON95030 - COTTON SHIRES & ASSOC, INC. Total: 1,461.60 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 59310 04/14/2025 CODE ENDORCEMENT 10/26/… 011-3120-6111 8,983.50 CSG CONSULTANTS INC 59310 04/14/2025 BUILDING INSPECTION 10/26/…011-3200-6199 16,092.00 CSG CONSULTANTS INC B250386 04/14/2025 BUILDING PLAN REVIEW SERV… 011-3200-6114 11,926.21 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 BILLABL CONTRACT S… 011-0000-2301 1,839.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 BILLABLE CONTRACT S…011-0000-2301 1,586.25 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 BILLABLE CONTRACT S…011-0000-2301 1,275.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 BILLABLE CONTRACT S…011-0000-2301 531.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 ADMIN FEE CONTRACT…011-0000-2301 175.50 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 ADMIN FEE CONTRACT…011-0000-2301 158.63 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 ADMIN FEE CONTRACT…011-0000-2301 127.50 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 ADMIN FEE CONTRACT…011-0000-2301 53.18 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 BILLABLE CONTRACT S…011-0000-2301 1,755.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 ADMIN FEE GEO CON… 011-0000-2301 183.98 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 RECOG ADMIN FEE G… 011-0000-4685 -183.98 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 RECOG ADMIN FEE C… 011-0000-4685 -175.50 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 RECOG ADMIN FEE C… 011-0000-4685 -158.63 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 RECOG ADMIN FEE C… 011-0000-4685 -53.18 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 RECOG ADMIN FEE C… 011-0000-4685 -127.50

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 4 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU REV CONT… 011-3100-4703 -1,275.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU REV CONT… 011-3100-4703 -531.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU REV CONT… 011-3100-4703 -1,755.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU REV CONT… 011-3100-4703 -1,839.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU REV CONT… 011-3100-4703 -1,586.25 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU EXP CONT… 011-3100-6175 1,755.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU EXP CONT… 011-3100-6175 1,839.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU EXP CONT… 011-3100-6175 531.75 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU EXP CONT… 011-3100-6175 1,275.00 CSG CONSULTANTS INC 58555 04/15/2025 9/2024 PASSTHRU EXP CONT… 011-3100-6175 1,586.25 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 ADMIN FEE CONTRA… 011-0000-2301 47.25 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 BILLABLE CONTRACT …011-0000-2301 93.00 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 BILLABLE CONTRACT …011-0000-2301 1,240.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 ADMIN FEE CONTRA… 011-0000-2301 124.05 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 BILLABLE CONTRACT…011-0000-2301 793.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 ADMIN FEE CONTRA… 011-0000-2301 9.30 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 ADMIN FEE CONTRA… 011-0000-2301 79.35 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU EXP CON… 011-0000-2301 472.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 RECOG ADMIN FEE C… 011-0000-4685 -47.25 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 RECOG ADMIN FEE C… 011-0000-4685 -124.05 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 RECOG ADMIN FEE C… 011-0000-4685 -79.35 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 RECOG ADMIN FEE C… 011-0000-4685 -9.30 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU REV CON… 011-3100-4703 -1,240.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU REV CON… 011-3100-4703 -793.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU REV CON… 011-3100-4703 -93.00 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU REV CON… 011-3100-4703 -472.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU EXP CON… 011-3100-6175 93.00 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU EXP CON… 011-3100-6175 793.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 BILLABLE CONTRACT …011-3100-6175 472.50 CSG CONSULTANTS INC 58929 04/15/2025 11/2024 PASSTHRU EXP CON… 011-3100-6175 1,240.50 CSG CONSULTANTS INC 59737 04/15/2025 12/2024 BILLABLE CONTRACT …011-0000-2301 540.00 CSG CONSULTANTS INC 59737 04/15/2025 12/2024 ADMIN FEE CONTRA… 011-0000-2301 54.00 CSG CONSULTANTS INC 59737 04/15/2025 12/2024 RECOG ADMIN FEE C… 011-0000-4685 -54.00 CSG CONSULTANTS INC 59737 04/15/2025 12/2024 PASSTHRU REV CON… 011-3100-4703 -540.00 CSG CONSULTANTS INC 59737 04/15/2025 12/2024 PASSTHRU EXP CON… 011-3100-6175 540.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 47,128.96
Vendor: DAILY94301 - DAILY POST
DAILY POST 91880 04/24/2025 3X10 PUBLIC HEARING DAILY … 042-6900-6207 450.00 Vendor DAILY94301 - DAILY POST Total: 450.00
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2025-33 04/14/2025 CONSULTANTS SERVICES 3/3/… 011-3100-6111 6,256.74 DKG CONSULTANTS, LLC 2025-33 04/14/2025 CONSULTANTS SERVICES 3/3/… 041-6900-6199 733.56 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 6,990.30 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 91794 04/11/2025 BBS690A-E 5656381 Barracud… 061-1480-6208 2,760.00 EATON AND ASSOCIATES 91794 04/11/2025 BBS690A-B 5656380 Barracud… 061-1480-6208 6,936.00 EATON AND ASSOCIATES 91794 04/11/2025 BBS690A-H 5656382 Barracud…061-1480-6208 3,180.00 EATON AND ASSOCIATES 91812 04/16/2025 Milestone 1 Town Hall Switch… 041-6900-6503 8,890.00 EATON AND ASSOCIATES 91817 04/21/2025 SMT3000RM2UNC - SMT3000… 041-6900-6503 2,149.00 EATON AND ASSOCIATES 91817 04/21/2025 Tax 041-6900-6503 196.10 EATON AND ASSOCIATES 91779 04/24/2025 BARRACUDE EMAIL PROTECTI… 061-1480-6208 3,120.00 EATON AND ASSOCIATES 91748 04/25/2025 Monthly IT Managed Services 061-1480-6111 10,960.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 38,191.10
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 MULTIPURPOSE ROOM 011-5100-6123 200.00 ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 LITTLE LEAGUE 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 WESTWIND BARN 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 PARK & RECREATION BUILDING 061-1480-6123 275.00 ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 LOS ALTOS CITY HALL 061-1480-6123 1,950.00

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 5 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ECAPITAL COMMERCIAL FINA… 116775 04/14/2025 CORPORATION YARD 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 116946 04/14/2025 LAVATORY SUPPLIES 3/18/25 061-1480-6123 764.67 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 MULITPURPOSE ROOM APRIL…011-5100-6123 200.00 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 LITTLE LEAGUE APRIL 2025 011-5100-6123 435.00 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 WESTWIN BARN APRIL 2025 011-5300-6123 430.00 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 PARK & RECREATION BUILDIN… 061-1480-6123 275.00 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 LOS ALTOS CITY HALL APRIL 2… 061-1480-6123 1,950.00 ECAPITAL COMMERCIAL FINA… 117031 04/15/2025 CORP YARD APRIL 2025 061-4300-6123 450.00 ECAPITAL COMMERCIAL FINA… 117091 05/19/2025 SCOTT MULTIFOLD TOWEL W… 061-1480-6123 198.76 ECAPITAL COMMERCIAL FINA… 117091 05/19/2025 Case 2-ply Toilet Tissue 061-1480-6123 83.82 ECAPITAL COMMERCIAL FINA… 117091 05/19/2025 RENOWN LNR 40X48 22MIC … 061-1480-6123 49.22 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 8,576.47 Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…L0871467472 - 4.30.2025 05/19/2025 Unemployment Insurance Be… 061-1470-6024 133.98 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 133.98 Vendor: ENGEO94583 - ENGEO INCORPORATED
ENGEO INCORPORATED 300993 04/24/2025 PAGE MILL TRAIL-CHRISTOPH… 011-4500-6206 2,810.70 Vendor ENGEO94583 - ENGEO INCORPORATED Total: 2,810.70
Vendor: ESRI90074 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE ENVIRONMENTAL SYSTEMS R… 94922591 04/14/2025 ANNUAL SUBSCRIPTION 3/6/2…011-3100-6313 885.00 ENVIRONMENTAL SYSTEMS R… 94922591 04/14/2025 ANNUAL SUBSCRIPTION 3/6/2…011-3200-6313 885.00 Vendor ESRI90074 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE Total: 1,770.00 Vendor: EOA94612 - EOA, INC.

EOA, INC. LAH001-0225 04/15/2025 2/2024 BILLABLE EXP CONTRA…011-0000-2301 2,292.00 EOA, INC. LAH001-0225 04/15/2025 2/2024 BILLABLE CONTRACT S…011-0000-2301 1,183.00 EOA, INC. LAH001-0225 04/15/2025 2/2024 BILLABLE EXP CONTRA…011-0000-2301 980.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 BILLABLE EXP CONTRA…011-0000-2301 459.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 ADMIN FEE CONTRACT…011-0000-2301 98.08 EOA, INC. LAH001-0225 04/15/2025 2/2024 ADMIN FEE CONTRACT…011-0000-2301 45.98 EOA, INC. LAH001-0225 04/15/2025 2/2024 ADMIN FEE CONTRACT…011-0000-2301 118.30 EOA, INC. LAH001-0225 04/15/2025 2/2024 ADMIN FEE CONTRACT…011-0000-2301 229.26 EOA, INC. LAH001-0225 04/15/2025 2/2024 RECOG ADMIN FEE C… 011-0000-4685 -45.98 EOA, INC. LAH001-0225 04/15/2025 2/2024 RECOG ADMIN FEE C… 011-0000-4685 -98.08 EOA, INC. LAH001-0225 04/15/2025 2/2024 RECOG ADMIN CONT… 011-0000-4685 -118.30 EOA, INC. LAH001-0225 04/15/2025 2/2024 RECOG ADMIN FEE C… 011-0000-4685 -229.26 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU REV CONT… 011-3300-4705 -1,183.00 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU REV CONT… 011-3300-4705 -980.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU REV CONT… 011-3300-4705 -2,292.00 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU REV CONT… 011-3300-4705 -459.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU EXP CONT… 011-3300-6179 2,292.00 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU EXP CONT… 011-3300-6179 459.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU EXP CONT… 011-3300-6179 980.75 EOA, INC. LAH001-0225 04/15/2025 2/2024 PASSTHRU FEE CONTR…011-3300-6179 1,183.00 EOA, INC. LAH001-0125R 04/24/2025 1/2025 ADMIN FEE CONTRACT…011-0000-2301 234.00 EOA, INC. LAH001-0125R 04/24/2025 1/2025 ADMIN FEE CONTRACT…011-0000-2301 127.95 EOA, INC. LAH001-0125R 04/24/2025 1/2025 BILLABLE CONTRACT S…011-0000-2301 1,279.50 EOA, INC. LAH001-0125R 04/24/2025 1/2025 BILLABLE CONTRACT S…011-0000-2301 2,340.00 EOA, INC. LAH001-0125R 04/24/2025 1/2025 RECOG ADMIN FEE C… 011-0000-4685 -234.00 EOA, INC. LAH001-0125R 04/24/2025 1/2025 RECOG ADMIN FEE C… 011-0000-4685 -127.95 EOA, INC. LAH001-0125R 04/24/2025 1/2025 PASSTHRU REV CONT… 011-3300-4705 -2,340.00 EOA, INC. LAH001-0125R 04/24/2025 1/2025 PASSTHRU REV CONT… 011-3300-4705 -1,279.50 EOA, INC. LAH001-0125R 04/24/2025 1/2025 PASSTHRU EXP CONT… 011-3300-6179 1,279.50 EOA, INC. LAH001-0125R 04/24/2025 1/2025 PASSTHRU EXP CONT… 011-3300-6179 2,340.00 Vendor EOA94612 - EOA, INC. Total: 8,535.00
Vendor: ADT01 - EVERON
EVERON 158575447 04/22/2025 1 Services Provided (05/01/25 …061-1480-6118 169.71 Vendor ADT01 - EVERON Total: 169.71

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 6 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: GILROYMOTOR01 - GILROY MOTORS INC.

GILROY MOTORS INC. 127306 04/24/2025 2022 RAM 5500 4WD REPAIR … 061-4400-6351 1,000.00 Vendor GILROYMOTOR01 - GILROY MOTORS INC. Total: 1,000.00 Vendor: GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC GIULIANI & KULL - SAN JOSE, I… 17943 04/24/2025 WESTWIND BARN & 27210 AL… 043-6900-6622 4,416.00 Vendor GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC Total: 4,416.00 Vendor: GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC GOVERNMENT FORMS AND S… 0353585 04/14/2025 MINUTES BOOKS & RECORD O…011-1300-6319 420.00 Vendor GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC Total: 420.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9466014470 05/19/2025 Tax 061-1480-6116 42.96
GRAINGER 9466014470 05/19/2025 FILTER CARTRIDGE, WATER C… 061-1480-6118 470.75 GRAINGER 9473195643 04/14/2025 HAND SOAP,PINK, 15.2 OZ,OR… 061-4300-6123 158.52 GRAINGER 9473195643 04/14/2025 Tax 061-4300-6123 14.46
GRAINGER 9479045735 05/19/2025 Tax 061-4300-6398 2.34
GRAINGER 9479045735 05/19/2025 BATTERY,ALKALINE,9V,EVERY… 061-4300-6398 25.66 GRAINGER 9479488257 04/21/2025 MAXIFOAM LITE BLACK FOAM…061-4300-6325 172.17 GRAINGER 9479488257 04/21/2025 Tax 061-4300-6325 15.71
GRAINGER 9480736223 04/21/2025 PERFORMANCE GLOVES,XL,9 … 061-4300-6399 652.20 GRAINGER 9481436088 04/22/2025 Tax 061-4300-6325 16.29
GRAINGER 9481436088 04/22/2025 PERFORMANCE GLOVES, XL,9 … 061-4300-6325 178.50 GRAINGER 9489838392 04/29/2025 EXTREME PRESSURE GREASE, … 061-4300-6117 22.38 GRAINGER 9489838392 04/29/2025 SINGLE USE NITRILE GLOVES,4…061-4300-6325 51.21 GRAINGER 9489838392 04/29/2025 Tax 061-4300-6325 6.71
Vendor GRAINGER60038 - GRAINGER Total: 1,829.86
Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY LAHBP033125 04/14/2025 FY2024-25 2ND QTR LAH OPE… 041-6900-6122 28,532.61 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 28,532.61 Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0008022756 04/01/2025 2 Parcel Drive On Distances 011-1200-6398 1,320.33 GREENWASTE RECOVERY INC SI0001401 04/30/2025 Billing for April 2025 for Yard… 011-0000-1110 5,768.86 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 7,089.19 Vendor: HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC
HAPPILY EVER LAUGHTER PAR…4.7.2025 04/07/2025 Town Picnic Entertainment D… 011-4120-6361 675.00 Vendor HAPPILY01 - HAPPILY EVER LAUGHTER PARTIES, LLC Total: 675.00 Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN049789 04/28/2025 Contract Services Property Tax…011-1400-6199 1,760.61 Vendor HDL91765 - HDL COREN & CONE Total: 1,760.61
Vendor: HORIZON01 - HORIZON DISTRIBUTORS INC.

HORIZON DISTRIBUTORS INC. 1N626079 04/22/2025 NODE400 HUNTER EA 4STA B… 011-4600-6149 269.12 Vendor HORIZON01 - HORIZON DISTRIBUTORS INC. Total: 269.12 Vendor: JCTREE02 - JC TREE EXPERTS INC
JC TREE EXPERTS INC 10568 04/14/2025 TREES TO BE WORK ON 9/4/24 011-5300-6124 12,600.00 Vendor JCTREE02 - JC TREE EXPERTS INC Total: 12,600.00
Vendor: KIA02 - KIA MOTORS FINANCE
KIA MOTORS FINANCE 2215089147 4.25.25 04/24/2025 2022 KIA NIRO EV #22150891… 061-4400-6506 361.06 KIA MOTORS FINANCE 2215089803 4.25.25 04/24/2025 2022 KIA NIRO EV 2215089803…061-4400-6506 361.06 Vendor KIA02 - KIA MOTORS FINANCE Total: 722.12
Vendor: LEA01 - LEA & BRAZE ENGINEERING INC
LEA & BRAZE ENGINEERING I… 89548 04/14/2025 PATHWAY IMPROVEMENT PL… 042-6900-6206 1,320.00 Vendor LEA01 - LEA & BRAZE ENGINEERING INC Total: 1,320.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 33199 /1 05/19/2025 CONNECTOR TRAILER 061-4300-6351 13.08 LOS ALTOS HARDWARE INC 32239/1 04/14/2025 PRESSURE VALVE 2/5/25 061-1480-6118 -31.09 LOS ALTOS HARDWARE INC 32432/1 04/14/2025 SEALNT INSUL FORM TRIPLE E… 061-4300-6118 16.36 LOS ALTOS HARDWARE INC 32748/1 04/14/2025 CHAIN FOR TRAILERS 3/11/25 061-4400-6351 65.46

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 7 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LOS ALTOS HARDWARE INC 32913/1 04/14/2025 PARTS FOR COUNCIL CHAMBE…061-1480-6118 11.17 LOS ALTOS HARDWARE INC 32917/1 04/14/2025 PARTS FOR COUNCIL CHAMBE…061-1480-6118 6.44 LOS ALTOS HARDWARE INC 33329 /1 04/14/2025 BLADE JIG SAW, SINGLE CUT K…061-4300-6398 241.71 LOS ALTOS HARDWARE INC 33428/1 05/19/2025 HARDWARE SUPPLIES 4/18/25 061-4300-6398 7.08 LOS ALTOS HARDWARE INC 33581 /1 05/19/2025 PROPANE EXCHANGE 4/29/25 061-4300-6399 70.90 LOS ALTOS HARDWARE INC 33600/1 05/19/2025 DC HUNTER SOLENOID 011-5100-6122 82.92 LOS ALTOS HARDWARE INC 33602/1 05/19/2025 HARDWARD SUPPLIES 4/30/25 011-5100-6122 82.92 LOS ALTOS HARDWARE INC 33610/1 05/19/2025 MP VINEGAR, DISH DETERGE… 061-4300-6122 92.70 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 659.65 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 72449 04/14/2025 PLANNING COMMISSION/GE… 011-3100-6207 181.25 LOS ALTOS TOWN CRIER 72556 04/14/2025 HOUSE ELEMENT 3/12/25 011-3100-6207 200.00 LOS ALTOS TOWN CRIER 72666 04/14/2025 AMENDING TITLE 10 FOR HO… 041-6900-6199 212.50 LOS ALTOS TOWN CRIER 72677 04/24/2025 MATADERO CREEK RESTORAT… 011-3300-6207 843.76 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 1,437.51 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 10381 04/14/2025 GIS PROFESSIONAL SVCS MAR… 011-3100-6313 1,500.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 1,500.00 Vendor: STETA01 - MAHIC, EMINA
MAHIC, EMINA 3.21.25 04/15/2025 CPRS CONFERENCE 3/17/25 - … 011-1000-6308 213.19 Vendor STETA01 - MAHIC, EMINA Total: 213.19
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM #455 04/26/2025 LOS ALTOS HILLS HOPPIN HO… 011-4120-6361 418.75 Vendor TAAM01 - MALCOLM TAAM Total: 418.75
Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…49477 04/15/2025 8 PORTABLE RADIO SERVICES … 061-4300-6363 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 4.14.25 04/14/2025 TS05957300 0001 DENTAL CO… 061-0000-2233 5,919.60 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 5,919.60 Vendor: MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC.

MICHAEL BAKER INTERNATIO… 1243359 04/16/2025 Housing Element -New MultiF… 041-6900-6199 52,045.00 Vendor MICHAEL01 - MICHAEL BAKER INTERNATIONAL INC. Total: 52,045.00 Vendor: MILLER05 - MILLER, TIFFANY
MILLER, TIFFANY 005-05 04/24/2025 PERMIT APPL, MECH-ELEC-PL… 041-6900-6209 6,111.50 Vendor MILLER05 - MILLER, TIFFANY Total: 6,111.50
Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100276 4.4.25 04/04/2025 PLAN 100276 4.4.25 401 ER &… 061-0000-2204 3,094.62 MissionSquare PLAN 100316 4.4.25 04/04/2025 PLAN 100316 4.4.25 40E-401A…061-0000-2204 7,908.98 MissionSquare PLAN 304465 4.4.25 04/04/2025 ICMA 457 EE 4.4.25 061-0000-2204 10,268.77 MissionSquare PLAN 100276 4.18.25 04/16/2025 PLAN 100276 4.18.25 401 ER … 061-0000-2204 3,094.62 MissionSquare PLAN 100316 4.18.25 04/18/2025 PLAN 100316 4.18.25 40E-40… 061-0000-2204 7,809.94 MissionSquare PLAN 304465 4.18.25 04/18/2025 PLAN 304465 4.18.25 ICMA 4… 061-0000-2204 10,022.67 Vendor MISSION01 - MissionSquare Total: 42,199.60
Vendor: THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC MNG PARTNERSHIP HOLDING …5612205 3.21.25 04/14/2025 MONTHLY SUSCRIPTION 3/21… 011-1200-6312 47.23 MNG PARTNERSHIP HOLDING …5612205 4.14.25 04/14/2025 Renewal Options SUNONLY * -…011-1200-6312 47.23 Vendor THE MERCURYNEWS01 - MNG PARTNERSHIP HOLDING LLC Total: 94.46 Vendor: MME95815 - MUNICIPAL MAINTENANCE EQUIPMENT
MUNICIPAL MAINTENANCE E… 034954 04/08/2025 Tax 061-4300-6117 67.07 MUNICIPAL MAINTENANCE E… 034954 04/08/2025 Shipping 061-4300-6117 111.41 MUNICIPAL MAINTENANCE E… 034954 04/08/2025 T-TF3405 GROUND ROLLER, T… 061-4300-6117 735.06 MUNICIPAL MAINTENANCE E… 035176 04/15/2025 PARTS FOR CORP YARDS HEA… 061-4300-6117 3,230.97 Vendor MME95815 - MUNICIPAL MAINTENANCE EQUIPMENT Total: 4,144.51 Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202503-1415 04/24/2025 REMINDER LETTER W LOYOLA… 031-0100-6203 15.69

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 8 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount NBS GOVERNMENT FINANCE … 202503-1526 04/24/2025 DISTRICT ADMIN-BONDED AS… 031-0100-6203 1,339.83 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 1,355.52 Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-298940 04/14/2025 AUTOMOTIVE PARTS 3/28/25 061-4400-6351 58.07 O'REILLY AUTOMOTIVE, INC. 2553-298941 04/14/2025 AUTOMOTIVE PARTS 3/28/25 061-4400-6351 16.36 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 74.43 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 4.17.25 04/24/2025 4405682213 3/10/25 - 4/7/25 011-4600-6363 65.59 P G & E 4405682412-9 4.17.25 04/24/2025 4403326121 3/10/2025 - 04/0…011-4600-6363 42.86 P G & E 4405682412-9 4.17.25 04/24/2025 4402054371 3/10/2025 - 04/0…011-4600-6363 29.39 P G & E 4405682412-9 4.17.25 04/24/2025 4405272653 3/10/2025 - 04/0…011-4600-6363 18.88 P G & E 4405682412-9 4.17.25 04/24/2025 4401266601 3/10/2025 - 04/0…011-4600-6363 69.35 P G & E 4405682412-9 4.17.25 04/24/2025 4401767901 3/10/2025 - 04/0…011-4600-6363 94.63 P G & E 4405682412-9 4.17.25 04/24/2025 4405844999 3/10/2025 - 04/0…011-4600-6363 49.69 P G & E 4405682412-9 4.17.25 04/24/2025 7451396002 3/10/25 - 4/7/25 011-4600-6363 103.61 P G & E 4405682412-9 4.17.25 04/24/2025 4402680322 3/10/2025 - 04/0…011-5100-6363 186.92 P G & E 4405682412-9 4.17.25 04/24/2025 4405682318 3/10/2025 - 04/0…011-5100-6363 445.82 P G & E 4405682412-9 4.17.25 04/24/2025 4405682180 3/10/2025 - 04/0…051-4800-6363 611.22 P G & E 4405682412-9 4.17.25 04/24/2025 4405682171 3/10/2025 - 04/0…051-4800-6363 2.00 P G & E 4405682412-9 4.17.25 04/24/2025 4405682038 3/10/2025 - 04/0…051-4800-6363 17.61 P G & E 4405682412-9 4.17.25 04/24/2025 4405682799 3/10/2025 - 04/0…051-4800-6363 289.11 P G & E 4405682412-9 4.17.25 04/24/2025 4405682864 3/10/2025 - 04/0…061-1480-6363 2,193.24 P G & E 4405682412-9 4.17.25 04/24/2025 4405682220 3/10/25 - 4/7/25 061-1480-6363 250.70 P G & E 4405682412-9 4.17.25 04/24/2025 4400013772 9/9/24-3/9/25 061-1480-6363 2,265.66 P G & E 4405682412-9 4.17.25 04/24/2025 4408916307 9/9/24-11/5/24 061-1480-6363 5,010.53 P G & E 4405682412-9 4.17.25 04/24/2025 4402032093 3/10/25 - 4/7/25 061-1480-6363 106.01 P G & E 4405682412-9 4.17.25 04/24/2025 4405682864 6/7/24-11/5/24 061-1480-6363 -7,022.08 P G & E 4405682412-9 4.17.25 04/24/2025 4407614003 3/10/25 - 4/7/25 061-1480-6363 19.83 P G & E 4405682412-9 4.17.25 04/24/2025 4407077119 3/10/25 - 4/7/25 061-1480-6363 14.57 P G & E 4405682412-9 4.17.25 04/24/2025 4406093432 3/10/25 - 4/7/25 061-1480-6363 -2,957.07 P G & E 4405682412-9 4.17.25 04/24/2025 4406093432 6/8/24 - 3/9/25 061-1480-6363 10,260.98 P G & E 4405682412-9 4.17.25 04/24/2025 4400013772 9/9/24-3/9/25 061-1480-6363 -8,213.00 P G & E 4405682412-9 4.17.25 04/24/2025 4408916307 9/9/24-3/9/25 061-1480-6363 -18,276.71 P G & E 4405682412-9 4.17.25 04/24/2025 4405682301 3/10/25 - 4/7/25 061-1480-6363 51.90 P G & E 4405682412-9 4.17.25 04/24/2025 4405682864 6/8/24-3/9/25 061-1480-6363 21,532.99 P G & E 4405682412-9 4.17.25 04/24/2025 4402300500 3/10/25 - 4/7/25 061-1480-6363 17.79 P G & E 4405682412-9 4.17.25 04/24/2025 4405682320 3/10/2025 - 04/0…061-4300-6363 221.07 P G & E 4405682412-9 4.17.25 04/24/2025 4405682820 3/10/2025 - 04/0…061-4300-6363 130.77 Vendor PGE95899 - P G & E Total: 7,633.86
Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 35385 04/14/2025 CIP STREET SIGN REPLACEME… 041-6900-6341 2,461.25 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 2,461.25 Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 149934 04/19/2025 Residential Patrol Services 011-2100-6199 17,334.00 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 17,334.00 Vendor: STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC.

PERFORMANCE SYSTEMS INT… 12674169 04/08/2025 Mechanical Service Labor - 061-1480-6118 2,504.90 PERFORMANCE SYSTEMS INT… 12672231 04/14/2025 FIRE ALARM SERVICES 3/28/25 061-1480-6118 324.98 PERFORMANCE SYSTEMS INT… 12675279 04/24/2025 FIRE ALARM MONITORING 4/… 061-1480-6118 111.00 PERFORMANCE SYSTEMS INT… 12680054 05/19/2025 Fire Alarm Inspection Labor 4/…061-1480-6118 293.18 PERFORMANCE SYSTEMS INT… 12680795 04/30/2025 Starlink Alarm Monitoring Svcs…061-1480-6118 720.00 Vendor STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC. Total: 3,954.06 Vendor: PETS01 - PETS IN NEED
PETS IN NEED INV0000149 04/23/2025 Hoppin' Hounds Online Donat… 011-4120-4817 1,300.00 Vendor PETS01 - PETS IN NEED Total: 1,300.00
Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 1096-1328 4.13.25 04/13/2025 #8000900010961328 POSTAG… 061-1480-6303 545.91 Vendor PITNEY15250 - PITNEY BOWES INC Total: 545.91

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 9 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER FEB2025-2493 04/14/2025 STONEBROOK AVE@EL MONT…011-5100-6364 120.31 PURISSIMA HILLS WATER FEB2025-2496 04/14/2025 26379 FREMONT RD-LAH 2/3-… 061-1480-6364 257.11 PURISSIMA HILLS WATER FEB2025-2497 04/14/2025 26379 FREMONT RD - IRRIGAT…061-1480-6364 222.91 PURISSIMA HILLS WATER FEB2025-2498 04/14/2025 26379 FREMONT RD-HERITAG…061-1480-6364 54.37 PURISSIMA HILLS WATER FEB2025-2500 04/14/2025 LITTLE LEAGUE FIELD 2/3-28/… 011-5100-6364 671.40 PURISSIMA HILLS WATER FEB2025-2501 04/14/2025 27400 PURISSIMA RD-CORP Y… 061-4300-6364 75.87 PURISSIMA HILLS WATER FEB2025-3112 04/14/2025 ELENA&PURISSIMA SEWER LIF…051-4800-6364 41.67 PURISSIMA HILLS WATER FEB2025-3760 04/14/2025 28379 FREMONT RD-RECREAT…061-1480-6364 41.67 PURISSIMA HILLS WATER FEB2025-4523 04/14/2025 FREMONT RD PATHWAY IRRI… 011-4740-6364 54.37 PURISSIMA HILLS WATER FEB2025-4643 04/14/2025 ARASTRADERO C2 PATHWAY I…011-4740-6364 75.87 PURISSIMA HILLS WATER MAR2025-2493 04/14/2025 STONEBROOK AVE@ELMONTE…011-5100-6364 86.11 PURISSIMA HILLS WATER MAR2025-2496 04/14/2025 26379 FREMONT RD-LAH 2/28…061-1480-6364 291.31 PURISSIMA HILLS WATER MAR2025-2497 04/14/2025 26379 FREMONT RD-IRRIGATI… 061-1480-6364 240.01 PURISSIMA HILLS WATER MAR2025-2498 04/14/2025 26379 FREMONT RD-HERITAG…061-1480-6364 54.37 PURISSIMA HILLS WATER MAR2025-2500 04/14/2025 LITTLE LEAGUE FIELD 2/28-3/… 011-5100-6364 2,176.20 PURISSIMA HILLS WATER MAR2025-2501 04/14/2025 27400 PURISSIMA RD-CORP Y… 061-4300-6364 75.87 PURISSIMA HILLS WATER MAR2025-3112 04/14/2025 ELENA&PURISSIMA SEWER LIF…051-4800-6364 58.77 PURISSIMA HILLS WATER MAR2025-3760 04/14/2025 26379 FREMONT RD-RECREAT…061-1480-6364 41.67 PURISSIMA HILLS WATER MAR2025-4523 04/14/2025 FREMONT RD PATHWAY IRRI… 011-4740-6364 54.37 PURISSIMA HILLS WATER MAR2025-4843 04/14/2025 ARASTRADERO C2 PATHWAY I…011-4740-6364 58.77 Vendor V0980 - PURISSIMA HILLS WATER Total: 4,753.00
Vendor: RAJWAR01 - RAVI RAJWAR NATHALIE S RAJWAR
RAVI RAJWAR NATHALIE S RA… BLD23-0444 ELEC, FD 04/24/2025 REFUND DEPOSIT 26880 ORT… 011-0000-2303 4,138.83 RAVI RAJWAR NATHALIE S RA… BLD23-0444 ELEC, FD 04/24/2025 REFUND DEPOSIT 26880 ORT… 011-0000-2303 40,000.00 Vendor RAJWAR01 - RAVI RAJWAR NATHALIE S RAJWAR Total: 44,138.83 Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 15116 04/30/2025 LABOR & EMPLOYMENT LEGAL…011-1500-6112 3,277.46 REDWOOD PUBLIC LAW, LLP 15117 04/30/2025 LAHCFD CONSOLIDATION ANA…011-1500-6112 703.00 REDWOOD PUBLIC LAW, LLP 15120 04/30/2025 MICHAEL GRADY V. LAH THRU…011-1500-6112 15,688.96 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 19,669.42 Vendor: REICHENTAL01 - REICHENTAL, JONATHAN
REICHENTAL, JONATHAN 1338 04/01/2025 PROJECT: Develop and deliver… 061-1480-6208 5,000.00 REICHENTAL, JONATHAN 1342 04/22/2025 DEVELP&DELIVER TOWN OF L… 011-1100-6199 5,000.00 REICHENTAL, JONATHAN 1344 04/30/2025 Completion of evaluation and …011-1100-6199 1,500.00 Vendor REICHENTAL01 - REICHENTAL, JONATHAN Total: 11,500.00 Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-115 04/14/2025 PRJ MGMT SVCS FOR BROAD… 041-6900-6199 450.56 S.R.ROSE ENGINEERING INC LAH-122 04/14/2025 PROJ MGMT SVCS FOR EL MO… 041-6900-6199 1,638.40 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 2,088.96 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800093433 04/01/2025 MONTHLY SVCS APR-2025 011-2100-6152 221,319.00 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 221,319.00 Vendor: STANFORD02 - STANFORD UNIVERSITY
STANFORD UNIVERSITY LGS12025-0001 04/14/2025 LGSI-2025 TUITION LOCAL GO… 011-1400-6309 7,500.00 Vendor STANFORD02 - STANFORD UNIVERSITY Total: 7,500.00 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 7652520475-000-001 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 104.53 STAPLES BUSINESS CREDIT 7652727734-000-001 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 541.97 STAPLES BUSINESS CREDIT 7652727734-000-002 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 24.44 STAPLES BUSINESS CREDIT 7652727734-001-001 04/15/2025 OFFICE SUPPLIES CR/MEMO 3… 061-1480-6301 -12.58 STAPLES BUSINESS CREDIT 7653270587-000-001 04/15/2025 KITCHEN SUPPLEIS 3/25/25 061-1480-6398 175.67 STAPLES BUSINESS CREDIT 7653270587-001-001 04/15/2025 KITCHEN SUPPLIES CR/MEMO… 061-1480-6398 -21.45 STAPLES BUSINESS CREDIT 7653389963-000-001 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 216.06 STAPLES BUSINESS CREDIT 7653389963-001-001 04/15/2025 OFFICE SUPPLIES CR/MEMO 3… 061-1480-6301 -3.38 STAPLES BUSINESS CREDIT 7653587342-000-001 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6398 165.97 STAPLES BUSINESS CREDIT 7654078450-000-001 04/15/2025 OFFICE SUPPLIES 3/25/25 061-1480-6301 85.65 STAPLES BUSINESS CREDIT 7909975518-001-001 04/15/2025 OFFICE SUPPLIES CR/MEMO 3… 061-1480-6301 -2.84

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 10 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount STAPLES BUSINESS CREDIT 7909975518-002-001 04/15/2025 OFFICE SUPPLIES CR/MEMO 3… 061-1480-6301 -2.58 STAPLES BUSINESS CREDIT 7910016890-001-001 04/15/2025 OFFICE SUPPLIES CR/MEMO 3… 061-1480-6301 -5.07 STAPLES BUSINESS CREDIT 7910110149-000-001 04/15/2025 KITCHEN SUPPLIES 3/25/25 061-1480-6398 314.81 STAPLES BUSINESS CREDIT 7910110149-000-002 04/15/2025 KITCHEN SUPPLIES 3/25/25 061-1480-6398 27.07 STAPLES BUSINESS CREDIT 7910110149-001-001 04/15/2025 KITCHEN SUPPLIES CR/MEMO… 061-1480-6398 -3.06 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 1,605.21 Vendor: STEVENS95014 - STEVENS CREEK QUARRY
STEVENS CREEK QUARRY 1119574 04/14/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 71.50 STEVENS CREEK QUARRY 1119773 04/15/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 74.62 STEVENS CREEK QUARRY 1119773 04/15/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 74.62 STEVENS CREEK QUARRY 1119773 04/15/2025 ALL MATERIALS AND DUMPIN… 011-4740-6125 75.33 Vendor STEVENS95014 - STEVENS CREEK QUARRY Total: 296.07 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 4.16.25 04/16/2025 Employee Life (EE LIF, AD&D, … 061-0000-2225 117.08 SUN LIFE 925773-0001 4.16.25 04/16/2025 Employee Life (EE LIF, AD&D, … 061-0000-2225 907.37 SUN LIFE 925773-0001 4.16.25 04/16/2025 Employee Life (EE LIF, AD&D, … 061-0000-2226 1,373.51 Vendor SUN64180 - SUN LIFE Total: 2,397.96
Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 434174 04/14/2025 ADMIN PROJEC MGMNT SVCS… 011-3200-6313 45.00 SUPERION, LLC 434175 04/14/2025 ADMIN TECHNICAL SVCS 2/23… 011-3200-6313 90.00 SUPERION, LLC 434184 04/14/2025 ADMIN PROJ MGMT 2/16/25 -…011-3200-6313 225.00 Vendor SUPERION60693 - SUPERION, LLC Total: 360.00
Vendor: THEKPA94566 - THE KPA GROUP
THE KPA GROUP C1001 04/15/2025 PROFESSIONAL SVCS 9/1-10/3…042-6900-6209 5,009.75 THE KPA GROUP C1002 04/15/2025 PROFESSIONAL SVCS 11/1/24-…042-6900-6209 1,990.00 Vendor THEKPA94566 - THE KPA GROUP Total: 6,999.75
Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 14564 04/15/2025 Communication and Graphic … 011-1100-6199 1,435.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,435.00 Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12388 04/01/2025 Tax 011-1100-6207 208.89 UNITED CRAFTSMEN INC 12388 04/01/2025 Printing&mailing svcs for 3,06… 011-1100-6207 110.00 UNITED CRAFTSMEN INC 12388 04/01/2025 Printing&mailing svcs for 3,06… 011-1100-6207 2,288.00 UNITED CRAFTSMEN INC 12392 04/24/2025 PRINTING OF BUSINESS CARD… 011-3300-6304 170.04 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 2,776.93 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-5260104 04/15/2025 Tax 011-5300-6398 0.92 UNITED SITE SERVICES INC INV-5260104 04/15/2025 STANDARD RESTRM CHARGES…011-5300-6398 10.00 UNITED SITE SERVICES INC INV-5260104 04/15/2025 1 Service Every 4 Weeks 011-5300-6398 54.00 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 64.92 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 552937336 04/06/2025 B&W POOL 5 500-0698340-00…061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VALLEY94139 - VALLEY OIL COMPANY
VALLEY OIL COMPANY 223082 04/25/2025 DIESEL FUEL, 3, NA 1993, PG III…061-4400-6342 1,502.42 Vendor VALLEY94139 - VALLEY OIL COMPANY Total: 1,502.42 Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 14499 04/02/2025 Water reimbursement-svcs pe…011-5300-6364 759.87 VICTORIA DYE EQUESTRIAN, L… 14501 04/23/2025 Water reimbursement - 50% … 011-5300-6364 179.34 VICTORIA DYE EQUESTRIAN, L… 04.07.2025 04/28/2025 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 4,239.21 Vendor: WESTBAY94025 - WEST BAY SANITARY DISTRICT
WEST BAY SANITARY DISTRICT 2024/25-060 05/19/2025 Sewer Maintenance 051-4800-6140 25,433.85 Vendor WESTBAY94025 - WEST BAY SANITARY DISTRICT Total: 25,433.85

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 11 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: YACOBELLIS94941 - YACOBELLIS, DEBORAH
YACOBELLIS, DEBORAH LAH2503 04/14/2025 PROFESSIONAL SERVICES 2/25…011-3200-6209 1,968.75 Vendor YACOBELLIS94941 - YACOBELLIS, DEBORAH Total: 1,968.75 Grand Total: 854,065.09

Expense Approval Report Payable Dates: 4/1/2025 - 4/30/2025 6/4/2025 5:29:37 PM Page 12 of 14
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 539,222.27
031 - SEWER ASSESSMENT DISTRICT 1,355.52
041 - GENERAL CIP FUND 138,762.48
042 - PATHWAYS CIP 8,769.75
043 - WESTWIND BARN CIP ADMIN 4,416.00
048 - SEWER FUND CIP 92.50
051 - SEWER FUND 26,549.58
061 - GENERAL SERVICE FUND 134,896.99
Grand Total: 854,065.09
Account Summary
Account Number Account Name Payment Amount
011-0000-1110 Receivable - Miscellaneo… 5,768.86
011-0000-2301 Planning Deposits 22,136.32
011-0000-2303 Bond Deposits 112,971.89
011-0000-4685 Administrative Charge -2,012.47
011-1000-6308 Travel & Meetings 213.19
011-1100-6199 Other Contract Services 7,935.00
011-1100-6207 Advertising/Publishing 2,606.89
011-1200-6199 Other Contract Services 5,250.00
011-1200-6312 Books/Films/Publications 94.46
011-1200-6398 Other General Expense 1,320.33
011-1300-6304 Printing & Copying 6,250.00
011-1300-6319 Records Management S… 420.00
011-1400-6199 Other Contract Services 9,760.61
011-1400-6309 Instruction & Training 7,500.00
011-1500-6112 Legal - Special Projects 19,669.42
011-2100-6152 Law Enforcement 221,319.00
011-2100-6199 Other Contract Services 17,334.00
011-2100-6362 Telephone 282.68
011-3100-4703 Contract Planner Charge… -10,127.25
011-3100-4707 Contract Geologist Char… -1,461.00
011-3100-6111 Contract Personnel 6,256.74
011-3100-6175 Contract Services - Billab… 10,127.25
011-3100-6178 Geologist Charges - Billab… 1,461.00
011-3100-6207 Advertising/Publishing 381.25
011-3100-6313 Computer Software 2,494.28
011-3120-6111 Contract Personnel 8,983.50
011-3200-6114 Contract Plan Checks 11,926.21
011-3200-6199 Other Contract Services 27,796.00
011-3200-6209 Other Program & Proj C… 1,968.75
011-3200-6313 Computer Software 1,354.27
011-3300-4705 Engineer's Charges - Con… -8,535.00
011-3300-6179 Engineering Chrgs - Billab… 8,535.00
011-3300-6207 Advertising/Publishing 843.76
011-3300-6304 Printing, copying & scann… 170.04
011-4120-4817 Event Revenue 1,300.00
011-4120-6361 Special Events & Awards 3,137.75
011-4500-6206 Engineering Consultants 2,810.70
011-4600-6145 Traffic Signal Maintenan… 2,718.48
011-4600-6149 Street Maintenance 269.12
011-4600-6363 Electric 474.00
011-4740-6125 Pathways Maintenance 296.07
011-4740-6364 Water 243.38
011-5100-6122 Lawncare/Landscaping 1,172.43
011-5100-6123 Housekeeping 1,270.00
011-5100-6130 Pest Control 670.00

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Account Summary
Account Number Account Name Payment Amount
011-5100-6363 Electric 632.74
011-5100-6364 Water 4,161.58
011-5100-6398 Other General Expense 391.87
011-5300-6123 Housekeeping 860.00
011-5300-6124 Tree Maintenance 12,600.00
011-5300-6199 Other Contract Services 3,300.00
011-5300-6362 Telephone 123.50
011-5300-6364 Water 939.21
011-5300-6398 Other General Expense 856.46
031-0100-6203 Audit & Financial 1,355.52
041-6900-6122 Lawncare/Landscaping 28,532.61
041-6900-6199 Other Contract Services 55,080.02
041-6900-6206 Engineering Consultants 8,497.00
041-6900-6209 Other Program & Proj C… 7,986.50
041-6900-6341 Signs 2,461.25
041-6900-6503 Non-Capital Computer E… 11,235.10
041-6900-6622 Site Improvements 24,970.00
042-6900-6206 Engineering Consultants 1,320.00
042-6900-6207 Advertising/Publishing 450.00
042-6900-6209 Other Program & Proj C… 6,999.75
043-6900-6622 Site Improvements 4,416.00
048-6900-6209 Other Program & Proj C… 92.50
051-4800-6140 Sewer Maintenance Wo… 25,433.85
051-4800-6362 Telephone 95.35
051-4800-6363 Electric 919.94
051-4800-6364 Water 100.44
061-0000-2204 Deferred Comp Payable 42,199.60
061-0000-2225 Life Insurance Payable 1,024.45
061-0000-2226 Long Term Disability Pay… 1,373.51
061-0000-2233 Dental & Vision Insuranc… 5,919.60
061-1470-6024 FICA Matching Expense 133.98
061-1480-6111 Contract Personnel 10,960.00
061-1480-6116 Computer System Maint… 42.96
061-1480-6118 Facility Maint & Security 4,792.09
061-1480-6123 Housekeeping 6,365.35
061-1480-6208 Programming & Comput… 30,306.00
061-1480-6301 Office Supplies 1,225.83
061-1480-6303 Postage 545.91
061-1480-6310 On-Line Service 566.79
061-1480-6362 Telephone 5,962.62
061-1480-6363 Electric 5,255.34
061-1480-6364 Water 1,203.42
061-1480-6398 Other General Expense 2,684.25
061-1480-6402 Office Mach & Furniture… 1,331.78
061-4300-6117 Equipment Maint & Repa… 4,166.89
061-4300-6118 Facility Maint & Security 16.36
061-4300-6122 Lawncare/Landscaping 92.70
061-4300-6123 Housekeeping 1,072.98
061-4300-6324 Uniforms 746.75
061-4300-6325 Safety Gear 440.59
061-4300-6342 Gas and Oil 47.02
061-4300-6351 Auto & Equipment Parts 13.08
061-4300-6362 Telephone 62.78
061-4300-6363 Electric 519.84
061-4300-6364 Water 151.74
061-4300-6398 Other General Expense 1,068.33
061-4300-6399 Other Supplies/Materials 723.10
061-4400-6342 Gas and Oil 2,019.34

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Account Summary
Account Number Account Name Payment Amount
061-4400-6351 Auto & Equipment Parts 1,139.89
061-4400-6506 Non Capital - Vehicles &… 722.12
Grand Total: 854,065.09
Project Account Summary
Project Account Key Payment Amount
**None** 559,667.70
410216 10,135.40
410220 52,991.06
410224 1,875.00
410225 24,970.00
410226 2,461.25
410227-25 11,235.10
410230 13,111.25
419300 450.56
427902 1,320.00
427913-25 3,260.70
437307-25 4,416.00
487918-25 92.50
BLD20-0151-ELEC 40,000.00
BLD20-0151-FD 6,934.82
BLD20-0151-GAS 20,000.00
BLD20-0152-FD 818.24
BLD21-0280-FD 1,080.00
BLD23-0444-ELEC 40,000.00
BLD23-0444-FD 4,138.83
CUP23-0004 505.73
CUP25-0004 1,301.30
EP24-0029 436.60
LLA21-0001 102.30
PA24-0029 43.66
R4120-3 2,675.00
R4120-5 1,762.75
SD21-0093 584.93
SD22-0045 3,388.28
SD23-0055 2,264.63
SD24-0006 1,407.45
SD24-0007 2,275.35
SD24-0012 1,127.50
SD24-0029 3,652.83
SD25-0001 2,521.26
TM24-0001 2,524.50
TR4169-25 28,532.61
Grand Total: 854,065.09

ITEM 5A
Town of Los Altos Hills
City Council Regular Meeting
Thursday, April 17, 2025, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, Council Member George Tyson

Absent: None
Staff: City Manager Peter Pirnejad, Deputy City Manager Code Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, Parks and Recreation Supervisor Emina Mahic, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:00 P.M.

ROLL CALL
Mayor Kavita Tankha, Vice Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tyson were present.

1. AGENDA REVIEW
Mayor Tankha stated that Item 9C has been removed from the agenda and requested that Public Comments for that agenda item be made under Item 3.

City Manager Pirnejad requested that Item 2B be moved to the bottom of Presentations and Appointments, after Item 2H, to allow students more time to arrive at the meeting.

2. PRESENTATIONS AND APPOINTMENTS
A. Accommodation Recognizing the Los Altos Hills 2024 STEM Winners – Marcus Blennemann, Vivienne Hollenbeck, Tohar Markovich, and Liv Weiner Mayor Tankha called upon former City of San Jose Council Member and current member of the Santa Clara Valley Science and Engineering Association, Forrest Williams, to recognize the Los Altos Hills 2024 STEM Winners. Mayor Tankha and Mr. Williams presented the certificates to the winners in attendance. Each was able to speak about their winning project.

B. Appointment to the Los Altos Hills Youth Committee
Council Member Swan motioned to appoint Ayaan Dhruv to the Youth Commission.

Vice Mayor Bhateja seconded. Approved, Vote 5-0

2 City Council April 17, 2025, Regular Meeting Minutes
C. Appointment to the Los Altos Hills Youth Committee
City Clerk Miller invited Jeremy Yu to speak on his behalf of his request to join the Los Altos Hills Youth Commission. He introduced himself and shared highlights of his academic and personal background.

Council Member Swan motioned to appoint Jeremy Yu to the Youth Commission.

Vice Mayor Bhateja seconded. Approved, Vote 5-0
D. Proclamation Recognizing Asian American and Pacific Islander (AAPI) Heritage Month
Council Member Mok noted some Los Altos Hills residents were members of AAPI.

He read an overview of the organization and noted some challenges in the Asian and Pacific Islander communities.

Mayor Tankha proclaimed the month of May 2025 as Asian American and Pacific Islander Heritage Month for the Town of Los Altos Hills.

E. Proclamation Recognizing Mental Health Month
Council Member Mok noted that the Cities Association created a video about Mental Health Awareness Month. He noted that many folks who have mental health issues suffer alone. He read a brief statement on the importance of creating a supportive community for those seeking assistance.

Mayor Tankha proclaimed the month of May 2025 as Mental Health Awareness Month for the Town of Los Altos Hills.

F. Proclamation Recognizing International Dark Sky Week Mayor Tankha introduced this topic and noted that the Town of Los Altos Hills had no streetlights, which was by design. She invited City Clerk Miller to read the proclamation.

Council Member Swan made a brief statement in support of the Dark Skies of the Town of Los Altos Hills.

G. Proclamation Recognizing Bike Month
Mayor Tankha introduced a special guest, Ella, to accept and read the proclamation recognizing May as Bike Month.

H. Appointment to the Los Altos Hills Finance and Investment Committee City Clerk Miller introduced Dominiqu Grau and noted he was interested in an appointment to the Finance & Investment Committee. He introduced himself and shared some of his experiences that were relevant to serving on the committee.

Vice Mayor Bhateja motioned to appoint Dominique Grau to the Finance & Investment Committee. Council Member Swan seconded simultaneously. Approved, Vote 5-0

3 City Council April 17, 2025, Regular Meeting Minutes

3. PRESENTATIONS FROM THE FLOOR
Bridgett Morgan, a resident of Los Altos Hills, spoke about her area of the Town and the history of its annexation.

Jill Grunwald, a resident of Los Altos Hills, requested to modify the Town’s travel policy regarding international travel and other details for staff and the Council.

Bud Cristal, a resident of Los Altos Hills, spoke about the LAHMC regarding trees and views.

He asked that the Council to consider placing this issue on a future agenda to facilitate a resolution on the issue.

Gerda Cristal, a resident of Los Altos Hills, spoke about the LAHMC regarding trees and views. She asked the Council to consider placing this issue on a future agenda to facilitate a resolution on the issue.

Gautham Agarwal, a Los Altos Hills resident, provided an update on the Los Altos Hills fiber project.

Ayaan Dhruv, recently appointed to the Youth Commission, introduced himself and commented on his motivation to be appointed.

John O’Connell, a resident of Los Altos Hills, commented on the issue of communications and his civic efforts.

Lanvi Evans, a Los Altos Hills resident, spoke about the contradiction of the Dark Sky Ordinance and the development agreement that would allow developers to build on steep slopes. She urged the Council to halt conversations with the developers and work on adopting the amendment shared by Michael Baker.

Mayor Tankha responded to her comment by stating that the City Council has approved an amendment effort, but noted if a better option became available, then it would be in the best interest of the Town for the Council to explore that option.

4. NEW BUSINESS
A. Discussion and Consideration of Adopting Amendments to the California Fire Marshall's Fire Hazard Severity Zone Base Maps in Los Altos Hills (Staff: J. Bradford) Mayor Tanka recused herself from this agenda item to avoid a conflict of interest since she lives within 500ft. of the proposed area. Vice Mayor Bhateja led this portion of the meeting.

Mayor Tankha noted that she spoke with the City Attorney, and he advised her to recuse herself.

City Attorney Mattas clarified that her property had a differential effect on her property compared to anyone else’s property and cited an excerpt from the conflict-ofinterest law.

Director Bradford presented the staff report, which was prompted by the State Fire Marshal's release of updated FHSZ maps on February 24, 2025. These maps classify areas into "Moderate," "High," and "Very High" fire hazard zones based on factors such

4 City Council April 17, 2025, Regular Meeting Minutes
as vegetation, slope, and fire weather conditions. The Town is required to adopt, at a minimum, these updated base maps within 120 days of their release and may consider additional amendments to increase fire hazard severity zones within Town limits.

Dr. Steve Quarles, an expert on wildfire building science, spoke to the Council to explain the importance of home hardening and defensible space in wildfire-prone areas.

His insights supported the Town’s consideration of local amendments to the Fire Hazard Severity Zone maps.

A question-and-answer between the Council and staff ensued prior to the continuation of Director Bradford’s staff report, which presented several amendment options, and then resumed at the conclusion.

PUBLIC COMMENTS.

Allan Epstein, a resident of Los Altos Hills, stated the reason why that area of the map was red was because they were next to a state-responsibility area, and that residents were not protected from fire hazards in the red area. He also stated that he felt coding that area would have an adverse effect on the insurance rates and resale values of those properties. He suggested the residents should take steps to harden their properties against fire hazards.

John O’Connell, a resident of Los Altos Hills, agreed with Mr. Epstein’s comments and stated he was opposed to adopting anything but the state maps.

Birgitta Indaco, a resident of Los Altos Hills, agreed with the previous speakers’ comments and noted that there was a conundrum between alerting the insurance companies regarding fire hazard by adopting certain maps and keeping risky development at bay using the same maps. She noted that code enforcement was a big issue.

Melanie Anderson, who lives in a “red zone” due to being adjacent to a high-fire risk property, stated that no matter what measures or requirements they took, the insurance companies would find reasons to uninsured her property. She shared her concern over the unmaintained property next to her home.

Betty Kayton, who lives in a “red zone” and Pyrologix CFO, which is the company that built all the maps that CalFire uses for severity zones. She stated that the maps her engineering team gave to CalFire were a lot less red than the maps they circulated. She suggested they asked why CalFire did not use the maps they were hired to create. She also stated she was working with Lloyds of London to underwrite special policies for insurance. She also mentioned that Rancho was a problem and asked if there could be an effort to clear a perimeter to protect Los Altos Hills residents.

Dave Stewart, a Los Altos Hills resident attending via Zoom, complimented Director Bradford’s work with the alternate maps. He suggested they decouple the wildfire

5 City Council April 17, 2025, Regular Meeting Minutes
hardening and regulations from the maps. He recommended that the Town accept the maps as is and make the fire safety codes more stringent and enforceable.

Martha Bowden, a Los Altos Hills resident attending via Zoom, recommended that the Town stay with CalFire’s base map.

Paul Marcos, a Los Altos Hills resident attending via Zoom, echoed John O’Connell’s comments about communication. He wanted to know why they should choose to override CalFire’s base maps.

Joanna Young, a Los Altos Hills resident, shared her wish that the Council and staff could convince the state to change the high-density housing requirements and address her other concerns.

Hari Sankar, a Los Altos Hills resident attending via Zoom, commented that he did not wish the Town to change the CalFire base map.

Rajiv Patel, a Los Altos Hills resident attending via Zoom, advised the Council that the speaker who talked about Pyro Logix had very valuable information, and they should allow her more time to comment.

Vice Mayor Bhateja invited Betty Kayton to speak again
Betty Kayton continued her comments regarding explaining risks to fire and suggested that the Town make fire hardening a requirement.

Council Member Tyson commented that he placed some information regarding fire hardening at the back of the council chambers. He noted he felt that the entire town was within a moderate fire zone.

Council Member Swan commented that the LAHCFD was doing some clearing in Hidden Villa and suggested the Town look into similar efforts. She also noted that she felt code changes did not seem to be an option.

Council Member Mok thanked Director Bradford for his work on this matter and suggested that they not change the maps. He noted that this needed to be treated as a long-term goal. He also mentioned that there was an upcoming meeting scheduled to take place at Gardner Bullis School.

Vice Mayor Bhateja agreed with the previous council members’ comments and noted that communication of Town issues was a complex issue and noted all the methods engaged by staff. He commented that he felt there was merit to sticking with the state maps, and amending the local ordinances would be helpful.

City Manager Pirnejad noted that staff would place an ad in the newspaper to advertise for future meetings related to this issue and thanked Chief Estrada of the Santa

6 City Council April 17, 2025, Regular Meeting Minutes
Clara County Fire District (SCCFD) for attending their meeting to be available to answer questions. He also stated the upcoming meeting schedule for this topic and outlined the required actions.

The meeting recessed at 9 PM for 10 minutes.

The meeting was reconvened around 9:10 PM.

B. Consideration to Establish an Ad Hoc Committee Tasked with Discussing Options for the Expiring Law Enforcement Agreement with the Santa Clara County Office of the Sheriff
Deputy City Manager Einfalt noted that they were currently under a 2-year contract.

He recommended that the Council form an ad hoc committee to assist with planning to determine budget impacts.

Mayor Tankha agreed with this assessment and asked which council members would like to volunteer to be on the ad hoc committee.

Vice Mayor Bhateja volunteered and Council Member Swan stated that she would also volunteer.

Council Member Mok volunteered to be an alternate.

Council Member Swan motioned to form an ad hoc committee consisting of Vice Mayor Bhateja and Council Member Swan to look at the expiring law enforcement agreement to determine the resources needed by the Town. Council Member Mok seconded. Approved, Vote 5-0
C. Receive the Town-wide Compensation Study and Accept Findings for the FY 2025- 26 Proposed Salary Schedule
Finance Director Thomas Leung presented the FY 2025–26 Compensation Study, explaining that Town management had investigated the root causes of high staff turnover and implemented strategies to address them. A key finding was that salary competitiveness played a significant role in retention challenges. To assess this, the Town conducted a market comparison with similar municipalities to identify compensation gaps across various roles. Based on the findings, adjustments to salary ranges were proposed to make the Town’s compensation more competitive, with changes set to take effect on July 1st, pending adoption. Director Leung emphasized that these adjustments would not impact on the current fiscal year’s budget. He then introduced Brendan Hellweg, who presented the detailed salary study conducted using Holly, an AI-powered platform designed for government hiring and workforce analysis.

Council Member Tyson commented that he thought the methodology was interesting and noted that the workforce rules appeared to have changed after the pandemic. He inquired how varying work-from-home policies between municipalities affected their results.

City Manager Pirnejad responded that staff appreciated the flexible work-from-home policies, and the current staff were responsible for their use of that policy. He noted that

7 City Council April 17, 2025, Regular Meeting Minutes
staff are required to be in the office Tuesday through Thursday; however, there is flexibility on occasion.

Council Member Swan commented that she was happy to see the employee turnover rate go down and thanked City Manager Pirnejad for his policies that contributed to that.

Council Member Mok asked how the cities were chosen for the study. He mentioned that Cupertino, Los Gatos, and Campbell were different from Los Altos Hills.

City Manager Pirnejad provided a partial answer, which was based partially on geography.

Finance Director Leung also contributed to the response, which also gave the commutable distance as a parameter, even if those cities were not similar. However, he did choose some cities that were similar in terms of being contract cities.

Council Member Mok also asked how Holly was chosen, and Director Leung noted that Holly had reached out to Peter through professional circles. He also noted that since the company used AI-based research, it allowed for a less expensive study.

Vice Mayor Bhateja asked Brendan about the source of Holly’s data, and he responded that they used public sources and matched duties, not titles. Vice Mayor Bhateja also noted that the population data for this report appeared to be incorrect, and he questioned Brendan on the source of their data.

Mayor Tankha expressed her appreciation for the valuable services provided by Holly.

PUBLIC COMMENTS.

Allan Epstein, a resident of Los Altos Hills, noted that proximity was an important issue and noted that population should not be a factor; it was the services that the city provided.

John O’Connell, a resident of Los Altos Hills, noted that he favored people with growth potential because they were cheaper vs. experienced. He also agreed that the Town should not base pay on standard job titles.

Dominique Grau, a Los Altos Hills resident, commented that he felt the analysis was pretty good. He further commented that focusing only on salaries was only a small part of the equation, and benefits should also be considered.

Rajiv Patel, a Los Altos Hills resident attending via Zoom, noted that it was good to hear that there was a lower turnover rate with staff overall; however, he felt that that was not the case with the Planning Department. He hoped that there would not be further negative impacts on this area.

Mayor Tankha asked Director Leung about the next steps, and he responded.

8 City Council April 17, 2025, Regular Meeting Minutes
Council Member Tyson noted that they should be more careful about considering compensation based on “company size” and that smaller organizations tended to require more flexibility in roles.

Council Member Mok commented that he did not wish to take any action that would cause further loss of staff. He felt that the Town staff worked harder than the staff in other jurisdictions, and they should be compensated for that extra effort.

Vice Mayor Bhateja commented that, in general, he felt that a salary study was a good idea, and that a salary schedule for the high-level positions was not comparable because the Town was small. He was in support of the current staff and their work efforts and recommended compensating for above-average work efforts.

Mayor Tankha commented that she also supported the above-average compensation for above-average performing staff.

Before the roll call vote, Vice Mayor Bhateja requested an addendum to the motion (in italics) and Council Member Tyson seconded again, since the request reorganized the existing data, requiring minimal staff efforts.

Council Member Swan motioned to receive the Compensation Study and accept the findings, adding a request for a reference for the smaller towns for the higher positions.

Council Member Tyson seconded.

MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
Council Member Tyson moved that the meeting extend beyond 10 PM. Vice Mayor Bhateja seconded. Approved, Vote, 5-0
D. Receive a FY 2025-26 Budget Update
Finance Director Leung provided an informational update on the FY 2025-26 budget.

His presentation included itemizing CIP and Operational Budget adjustments and outlined a 3-tiered model. He shared that most expenditures were allocated to Tier 1 items. His presentation included past, present, and projected revenues and expenditures details, highlighted long-term fiscal sustainability proposals, and noted the fiscal impact.

Council Member Mok expressed concern about the spending on certain items.

Vice Mayor Bhateja asked to view the General Fund Revenue slides again so he could ask questions about some of the data.

A question-and-answer session between the Council members and staff ensued regarding expenditures and the source of their funding.

9 City Council April 17, 2025, Regular Meeting Minutes
PUBLIC COMMENTS.

Rajiv Patel, speaking as a resident of Los Altos Hills, shared that during the most recent Planning Commission meeting, commissioners expressed concerns about the Planning Department being understaffed and unable to complete the tasks required by the Housing Element. As a result, they agreed to add an agenda item to address the issue and bring it to the Council’s attention. He also pointed out that the Town, especially the Planning Department, is not fully staffed. Additionally, he suggested that increased revenue could be generated through the enforcement of code violations.

City Attorney Mattas noted that the Planning Commissioners should not comment in the Council meeting on Planning Commission issues.

5. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Treasurer's Report
B. Disbursement Report
This was an informational item only, but public comments were heard.

PUBLIC COMMENTS.

Allan Epstein, a Los Altos Hills resident, stated that he would like to see a final report of the state of the refunds that were issued from the overcollection of fees.

6. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes of March 20, 2025 PUBLIC COMMENTS.

Michael Grady, a Los Altos Hills resident, commented on the issue with the reporting related to the development agreement. He felt that the motion for Item 6A should be clarified.

City Attorney Mattas noted that there were 3 motions that were acted on and reiterated each motion, second, and vote. He then addressed Mr. O’Connell’s concerns, read the motion, and noted that his and possibly Council Member Tyson’s recollection was to proceed with ordinances for both options. He then suggested amending minutes to state the motion was, “directing staff to prepare the Zoning Ordinance for lots in compliance with the proposed development agreement terms and the Michael Baker terms.” And with that change, the minutes would then be ready for action.

Council Member Tyson motioned to approve Item 6A with the amendment stated by Attorney Mattas regarding both items in that final motion. Council Member Swan seconded.

10 City Council April 17, 2025, Regular Meeting Minutes MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
B. Vacating Appointment for the Parks, Recreation, and Community Events Committee - Kejun (Ben) Xu
C. Resolution accepting the Los Altos Hills Three-Year Information Technology Strategic Plan FY26-28
Prior to consideration of the CONSENT CALENDAR, Vice Mayor Bhateja motioned to pull this item out of the Consent Calendar to discuss separately.

Vice Mayor Bhateja led the discussion of this item, noting that the Technology Committee did not review this in detail, noted the cost, and recommended the Technology Committee do a deeper dive on this.

Deputy City Manager Einfalt responded to Vice Mayor Bhateja’s concern, noting that this was not a financial planning document, but a project planning document, and stated those costs were rough estimates, and not based on any engineer’s estimate, statement of work, or bids. He noted that the Town would follow all the normal procurement processes for all these projects and cited an example.

Vice Mayor Bhateja restated his request to have this item reviewed by the Technology Committee in detail.

PUBLIC COMMENTS.

Allan Epstein, a Los Altos Hills resident, directed his comments on the economics of the document, citing the high estimate. He agreed that another review by the Technology Committee would hopefully save the Town a lot of money.

Council Member Mok noted that it was a lot of money, and he would like to know approximately what the real costs were and supported returning to the Technology Committee to determine the true costs.

Deputy City Manager Einfalt asked if Council expected to have the true costs of all the projects, and Council Member Mok responded that no, he would prefer to see a better approximation of the costs.

Vice Mayor Bhateja also noted that they should also revisit the priorities.

Vice Mayor Bhateja motioned to send the Strategic IT Plan back to the Technology Committee for a thorough review and then bring it back to Council.

Council Member Mok seconded.

MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson

11 City Council April 17, 2025, Regular Meeting Minutes NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
D. Resolution Approving the Corporation Yard Locker Room Phase 1 Final Plans and Specifications, and Directing Staff to Advertise the Project for Formal Bid E. Resolution Authorizing the City Manager to Purchase Two Small Electric Vehicles Not to Exceed $80,000, Funded by the Vehicle and Equipment Replacement Reserve in FY204/25
F. Review of the 2024 General Plan Annual Progress Report G. Review of the 2024 Housing Element Annual Progress Report PUBLIC COMMENTS.

John O’Connell, a Los Altos Hills resident, congratulated Director Bradford for completing the Annual Performance Report and spoke about some of the calculations it contained that might be confusing and shared his calculations.

H. Resolution Granting a Request for Extension of Site Development Permit for a New Residence, Pool, and ADU at 12355 Hilltop Drive, Los Altos Hills (EX25-0003) I. Resolution Authorizing the Extension of the Existing DKG Contract Term until June 30, 2026, and Expansion of the Contract to Include an additional $140,000 PUBLIC COMMENTS.

Allan Epstein, a Los Altos Hills resident, commented about the DKG contract terms, noting that it stated a former Town employee was performing the work as an employee of the contractor, and he felt the description for work performed was not amended to reflect that fact, and that it was a strange arrangement.

J. Approval of the City Council Special Meeting Minutes of March 4, 2025 Council Member Swan motioned to Approve the Consent Calendar, removing Items 6A and 6C for a separate discussion. Council Member Tyson seconded.

MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

7. ONGOING BUSINESS
A. Resolution Authorizing the Extension of the Existing Michael Baker International Inc.

Contract term until June 30, 2026, and Expansion of the Contract to include an

12 City Council April 17, 2025, Regular Meeting Minutes additional $256,000 appropriated from General Fund Unassigned Fund Balance to the Housing Element Capital Improvement Project
Community Development Director Bradford presented the staff report.

PUBLIC COMMENTS.

Allan Epstein, a Los Altos Hills resident, commented first on the contract amount and the timeline for that contract. He noted that he has not seen any details on the project regarding payments, deliverables, and timelines. Mr. Epstein also noted that he would like to see some improvement in documenting the project.

John O’Connell, a Los Altos Hills resident, commented that the residents of Saddle Mountain and other Town residents were, in general, not supportive of the current housing element agreement and expect Michael Baker to continue to be funded to get the work done on the amendment, noting he was stepping back his efforts. He also commented on the deliverables and past funding and agreed with Allan’s comments.

Birgitta Indaco, a resident of Los Altos Hills, commented on the Objective Design Standards, asking if they were supposed to receive a draft from Michael Baker.

Director Bradford responded to her inquiry regarding the deliverables of this contract, noting their efforts were focused on the engagement of the community. He then noted that Michael Baker was preparing several items to be addressed by the Planning Commission in upcoming meetings.

Vice Mayor Bhateja noted his concerns with the Michael Baker contract, stating he attended several meetings, commented on the efficiency of Michael Baker’s approach and agreed with Allan’s comment that tighter project management should occur.

Mayor Tankha asked Director Bradford if he’s seen a breakdown of billing from Michale Baker and he responded.

Council Member Swan made a motion to approve the Resolution Authorizing the Extension of the Existing Michael Baker International Inc. Contract term until June 30, 2026. Council Member Tyson seconded the motion. Approved, Vote 5-0 Vice Mayor Bhateja made a motion to expand the Contract to include an additional $256,000 appropriated from the General Fund Unassigned Fund Balance to the Housing Element Capital Improvement Project. Council Member Swan seconded the motion.

Approved, Vote 5-0.

MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Mok, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

13 City Council April 17, 2025, Regular Meeting Minutes

8. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosure
A. Resolution Adopting the 2024 Pathway Fee Nexus Study and the Pathway In-Lieu Fee to Replace the Current Pathway Development Impact Fee Starting FY2025/26; and Waiver of Reading and Introduction of an Ordinance Amending Article 6 of Chapter 2, Title 10 of the Los Altos Hills Municipal Code for the Pathway In-Lieu Fee Council members had no ex parte to disclose on this item.

Public Works Director Kim presented the 2024 Pathway Fee Nexus Study, aiming to update the Town's pathway development impact fee structure. The proposed changes intend to replace the existing fee with a new Pathway In-Lieu Fee, effective in Fiscal Year 2025–26.

A question-and-answer session between the Council members and staff ensued, which included defining habitable area, estimating square footage of homes in a subdivision map, and previously paid pathway fees—how far back do the records count, balancing the fees with varying lot sizes and discussion of in-lieu fees.

PUBLIC COMMENTS.

1. Jim Waschura, a Los Altos Hills resident, stated his appreciation of the questions asked by the Council and recommended that this item be returned to the planning commission for further consideration. He also commented on the Ordinance language and proposed language amendments.

2. Allan Epstein, a Los Altos Hills resident, noted that the Council asked for this about 2 years ago. He also noted commented that he did not understand how the in-lieu fee would work equitably and agreed with Jim Waschura’s comment that the item return to the Planning Commission for further discussion.

3. John O’Connell, a Los Altos Hills resident, commented that he was at the Planning Commission meeting when it was discussed. He compared how the sewer fee and the pathway fee were considered.

4. Carol Gottlieb, a resident of Los Altos Hills, commented on the pathway building process. She also commented on certain pathways that should have been built but were not.

5. Alisa Bredo, a resident of Los Altos Hills, commented that she felt this issue should return to the Planning Commission for further discussion. She also commented on the pathway building process and other considerations.

6. Birgitta Indaco, a resident of Los Altos Hills, commented that she noted that the process seemed to require a lot of fees and suggested that the Pathway Committee review this item.

7. Nick, a resident of Los Altos Hills and a member of the Pathways Committee, commented on the current process and shared what he thought was the better option.

Mayor Tankha commented that she remembered that this newer practice was supposed to be a temporary option for only a year to see if it worked and the Council did not revisit to evaluate.

14 City Council April 17, 2025, Regular Meeting Minutes Council Member Tyson commented that the Council should be more vigilant at keeping track of their decisions and consider allowing more time to consider this issue.

Council Member Mok commented about the impact of delaying a decision on this item for several months.

Director Kim expressed concern about delaying a decision on the matter, emphasizing the challenges involved in reaching this point. He also noted that significant time and financial resources had already been invested in the process.

Vice Mayor Bhateja addressed Director Kim’s concerns in his comments and noted his agreement with the rest of the council members that this be returned to the planning commission for further discussion.

Council Member Swan remarked that the proposal only required a few minor adjustments and should not take several months to finalize. She also expressed concern about losing momentum if the process were delayed.

City Attorney Mattas advised that the Council should offer clear guidance to the committees to help ensure progress on this issue.

City Manager Pirnejad also addressed the Council, emphasizing the importance of giving clear direction to the Planning Commission to support effective progress.

Further discussion between the Council and staff regarding this issue ensued.

After the motion was made but before it was seconded, City Manager Pirnejad pointed out that Director Bradford already had a demanding schedule with several upcoming deliverables and would need additional time to adequately address this item.

Vice Mayor Bhateja amended his motion from June to September.

Council Member Swan asked to modify the motion language to include, “based on the current nexus study,” so that they do not start over and Vice Mayor Bhateja opted not to.

Vice Mayor Bhateja made a motion to receive input and suggested revisions from the Planning Commission, Finance and Investment Committee, and Pathway Committee before the 2024 Pathway Fee Nexus Study and the Pathway In-Lieu Fee is presented to Council for consideration. Mayor Tankha seconded the motion. Approved, Vote 3-2 MOTION PASSED: 3-2
AYES: Tankha, Bhateja, Mok
NOES: Swan, Tyson
RECUSE: None
ABSTAIN: None
ABSENT: None

15 City Council April 17, 2025, Regular Meeting Minutes

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCIL

MEMBERS ON OUTSIDE AGENCIES
A. Update on LAHCFD (Mayor Tankha and Council Member Tyson) Council Member Swan noted that she requested that item and that she was willing to wait until next month’s meeting to discuss it.

Council Member Tyson shared a presentation addressing public inquiries about the County Fire District and what they do.

B. Discussion Regarding plans for the Town's 70th birthday (Council Member Swan) Council Member Swan led the discussion on the plans for the upcoming 70th Anniversary of the Town of Los Altos Hills.

PUBLIC COMMENTS.

1. Carol Gottlieb, a Los Altos Hills resident, commented on past celebratory activities for the 25th, 30th, 50th, and other anniversaries. She noted that they often tied their celebrations to major milestones in the Town. She suggested that the Council consider concentrating on the 75th Anniversary since the schedule is busy with Housing Element items this year, offered suggestions for a smaller acknowledgement this year, and noted the Poor Claires would be celebrating their 75th Anniversary this year.

Council Member Swan asked if they wanted to republish one of the booklets that were published in the past or publish an updated one.

Mayor Tankha confirmed with Carol that the suggestion was to postpone a major celebration until the 75th anniversary.

A discussion regarding the timing of the celebration of the Town’s anniversary ensued among the Council.

City Manager Pirnejad asked if the Council required another staff report if this returned to a later Council meeting, and Mayor Tankha replied that that was not necessary.

C. Update Regarding Status of Discussion with Property Owners Related to the Twin Oaks Parcels (APN Nos. 182-02-017, 182-02-018, 182-02-019, 182-02-020, 182-02-021, and 182-02-022) and separate discussion with Property Owner of the adjacent Parcel APN No. 192-02-016 (currently subject to a Williamson Act contract) and consideration of potential separate terms sheets related to the parcels and potential separate development agreements for the parcels (Vice Mayor Bhateja and Council Member Mok) Item 9C was removed from the agenda and was not discussed at this meeting.

10. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

16 City Council April 17, 2025, Regular Meeting Minutes B. City Clerk Arika Miller provided the upcoming City Council Meetings, which included: Joint City Council and Finance and Investment Committee Meeting on May 22, 2025 at 4 PM, Special City Council Meeting on June 18, 2025, at 5 PM, and Regular City Council Meeting on June 26, 2025, at 6 PM.

C. Community Development Director Jay Bradford updated the Council on the following:
• Fremont Hills Country Club: CDD provided an update to the City Council regarding the letter sent to the Fremont Hills Country Club about historic preservation of the Club’s water tower. The Club responded promptly and extended an invitation for staff to assess the structure. Upon inspection, staff determined that the tower does not pose a significant hazard in its current condition.
• Expired Permit Management: The department will bring on two summer interns to assist with various tasks, including data research on existing expired permits. This research will form the basis for future analysis and recommendations for process improvements later this year.
• Staffing Update: CDD is moving forward with second-round interviews for the Assistant Planner position.
• Planning Commission Agenda:

Zoning updates and the Multifamily Objective Design Standards are scheduled to return to the Planning Commission on May 1.

D. Finance Director Thomas Leung provided a report that included: The Finance Department held the annual budget retreat on March 5th to go over the budget development process with departments. Department budget proposals are due this week, and all the departments will be meeting with the City Manager next week to go over their budgets. The Finance Department also implemented Gravity budget software, and it’s been going well. There will be a joint City Council and FIC meeting to discuss the FY 2025-26 Proposed Budget on Thursday, May 22 at 4 pm. On the technology front, Finance is continuing to work on the implementation of Tyler AP Automation to improve efficiency in accounts payable. Currently, Finance is testing it and expects to have it fully up and running by the end of the quarter
E. Public Works Director WooJae Kim provided a report that included:

Status of Speed Feedback Sign Purchase
As recommended by the Technology Committee, staff is moving forward with the purchase of one mobile speed feedback sign on a trailer, which can collect speeding data. It may take approximately six weeks for the procurement and delivery. Once received, staff will place the feedback sign on streets where the Town has been receiving speeding complaints. The speeding data will be shared with the Sheriff for enhanced enforcement. The speed feedback sign would be moved to other locations on a periodic basis to collect speeding data. If this works out well, the Town can purchase two more to replace the ones on Fremont Road near Gardner Bullis Elementary School.

Local Road Safety Plan
The Town has been receiving more traffic safety and speeding concerns from Town residents. Staff will be proposing a new CIP for the next fiscal year for a Local Road Safety Plan to assess traffic safety in the Town to identify hot spot locations to

17 City Council April 17, 2025, Regular Meeting Minutes implement traffic safety and calming measures. Staff will apply for grants to fund this plan.

Update on Ford F250 Truck Replacement
While getting quotes for Ford F250 Truck replacement authorized by the Council, staff have received some favorable quotes for Ford F450 trucks. Although this would be an upgrade from the F250 with higher payloads and tow capacity, the quotes came in similar to the price of the F250. Staff is looking to finalize the P.O. for F450 procurement within the next month.

Heritage House Upgrade
Heritage House Upgrade is progressing. Most importantly, we are meeting CDBG deadlines for submitting reimbursement invoices. We are on track to submit invoices for the entire $400k by the end of the month. The county will hold back 10% retention until the completion of the project and until the first annual program reporting for Heritage House has been submitted. The project is still anticipated for completion by late summer or by fall.

Rule 20A Progress
PG&E is approximately a month behind completing its overhead conversion to underground. They are working with property owners on details to convert the overhead services to underground. Once that is completed, PG&E would still work out their overhead facilities. PG&E conversion work is anticipated to be completed by the end of April. Staff is also working with Comcast to finalize their encroachment permit application so that they can follow directly after PG&E. The full conversion to underground facilities would happen by the fall of this year.

Page Mill Road Evacuation Route Hardening
The Santa Clara County FireSafe Council, with the Los Altos Hills County Fire District, will be starting the Page Mill Road Evacuation Route fire fuel reduction/roadway hardening project on April 28 and will take a week to complete. Please anticipate some traffic delays during the work
F. City Manager Pirnejad shared with the Council information on the upcoming Wildfire Workshop and cited the agencies that would be there. He highlighted the upcoming annual State of the Cities luncheon and invited residents to attend. He suggested that the Council schedule August as their Dark Month so that staff would have time to accommodate time-sensitive items. And finally, he highlighted past and upcoming community events.

11. COUNCIL INITIATED ITEMS
A. Support for SB 457 – Builder’s Remedy Reform and Housing Element Compliance Fairness
Council Member Swan noted that this bill was initiated by Senator Josh Becker to address the Builder’s Remedy projects coming between the time the plan was submitted

18 City Council April 17, 2025, Regular Meeting Minutes to HCD and the time they approved it, which was a 2-month period. She requested that they place this item on the next agenda for further discussion.

This item will be presented on the Consent Calendar at the May 15, 2025, City Council Meeting.

B. Bike Access and Pathways Safety
Vice Mayor Bhateja highlighted some concerns raised by a former mayor regarding bikes using the pathways, which seem to be unsafe. He asked if staff would request the Pathways Committee to offer a recommendation.

Director Kim noted that they could and highlighted that the area of concern was a private, unpaved road, with a pathway easement. He noted that the request for not allowing bikes to ride on this would require an ordinance change to make it enforceable.

Vice Mayor Bhateja noted that safety issues should be addressed, even if they are not on the work plan. He directed the Public Works department to place a sign stating that bikes should proceed with caution on that road.

A discussion about this direction between the council and staff ensued, and it was decided that this should be placed on the next agenda for further discussion.

City Manager Pirnejad asked the council for staff direction regarding expectations and Vice Mayor Bhateja noted that he wished staff to take this issue of bike safety to the Pathways Committee to get their recommendations on which pathways should allow bikes and place signage on pathways they feel should not have bikes.

Discussion continued regarding placing signage for bikes on pathways/gravel roads ensued and the size of that project.

Vice Mayor Bhateja made a motion to have the Pathway Committee make recommendations to the Council on pathways in Town that may not be safe for bikes and possible wording for signs to be installed be added to the next Council agenda for consideration. Council Member Mok seconded the motion. Approved, Vote 3-2.

MOTION PASSED: 3-2
AYES: Bhateja, Mok, Tyson
NOES: Swan, Tankha
RECUSE: None
ABSTAIN: None
ABSENT: None

12. ADJOURN
Before adjourning the meeting, Mayor Tankha recognized longtime resident Neal Rayborn, who passed away recently. Neal and his wife moved to Los Altos Hills in 1975, and he was well known for his lifelong passion for classic cars. Beginning in 2015, Neal played a key role in organizing the car show at the Town Picnic, eventually leading the effort and helping make it a beloved tradition. His dedication and community spirit brought joy to residents of all ages.

19 City Council April 17, 2025, Regular Meeting Minutes The meeting was adjourned in his memory following a moment of silence at 12:43 AM.

Respectfully submitted,
Arika Birdsong-Miller
City Clerk

AGENDA ITEM #5B

5. CONSENT CALENDAR
B. Approval of the City Council Meeting Minutes May 15, 2025 (Staff: A. Miller) Staff is requesting that this item be removed from the Consent Calendar to be considered at a future Council Meeting.

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION AWARDING THE CORPORATION YARD LOCKER ROOM PHASE 1 PROJECT TO ARGOS CONSTRUCTION, THE LOWEST
RESPONSIBLE AND RESPONSIVE BIDDER, IN THE AMOUNT OF $175,000

AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT; AND APPROVING PROJECT
CONTINGENCY FUNDS OF $35,000 AND AUTHORIZING THE PUBLIC

WORKS DIRECTOR TO APPROVE POTENTIAL CONTRACT CHANGE

ORDERS WITHIN THE SAID FUNDS
FROM: WooJae Kim, Public Works Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council adopt a resolution (Attachment 1) to:

1. Award the Corporation Yard Locker Room Phase 1 Project to Argos Construction, the lowest responsive bidder, in the amount of $175,000 and authorize the City Manager to execute a construction contract (Attachment 2); and

2. Approve project contingency funds of $35,000 and authorize the Public Works Director to approve potential contract change order within the said amount.

BACKGROUND:

The Corporation Yard, located at 27400 Purissima Road next to Purissima Park, is the main operations facility for the Public Works maintenance staff. The facility is a two-story barn style building with 4,720 square feet of floor area. The ground level is primarily used for maintenance equipment and materials storage. The upper-level houses two offices, a single occupancy restroom with a shower, a street sign storage area, and general Town storage.

As adopted in the Operating and Capital Budgets for FY25 and FY26, the Corporation Yard Locker Room is a capital improvement project that would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff. Currently, an office space on the second floor is shared as a makeshift locker room to store crew’s safety gear and personal items. Next to the office on the second floor is the only restroom in the building. The maintenance team is comprised of one superintendent, four maintenance workers, and one part-time maintenance worker. The full scope of the project would include installation of a main locker room on the second floor to accommodate the Town maintenance staff.

ITEM 5C Staff Report

Staff Report to City Council Page 2
Corporation Yard Locker Room – Phase 1 Award
June 26, 2025
The budget for the Corporation Yard Locker Room Project approved by the City Council in the Operating and Capital Budgets for FY25 and FY26 is $340,000. All the proposed scope for the Corporation Yard Locker Room cannot be completed within the current project budget, especially the construction of the main locker room on the second floor that would trigger the Building/Fire Code fire suppression/sprinkler system requirements with a new fire water service line. Therefore, staff proposed bifurcating the Corporation Yard Locker Room Project into two phases.

The Corporation Yard Locker Room Phase 1 Project proposes to improve the downstairs storage room to a unisex ADA restroom and upgrading/electrifying the HVAC system for the building, excluding storage areas. Currently, there is a centralized gas furnace heating system only for the second floor with no air conditioning. For accessibility and gender-inclusive requirements, a separate single occupancy unisex restroom/locker room with a shower is proposed on the ground floor as part of Phase 1 project. The existing 122-square foot storage room on the first floor is proposed to be converted into a unisex restroom/locker room.

The ADA accessible unisex restroom will include an accessible shower, bathroom sink, toilet, ADA bench, and two (2) locker units. With Phase 1, a new 80-gallon electric water heater and mini-split ductless heat pump systems for the building are proposed. To relocate the existing materials and equipment in the storage room proposed to be converted into a unisex restroom, one Conex container box (20 feet by 8 feet in size) was ordered and installed behind the Corporation Yard building in March 2025 for additional storage space.

On November 21, 2024, the City Council adopted Resolution No. 72-24 (Attachment 3) approving the conceptual design for Phase 1 of the Corporation Yard Locker Room Project and directing staff to move forward with the Final Design documents. On April 17, 2025, the City Council adopted Resolution No. 28-25 (Attachment 4) approving the final Plans and Specifications for the Corporation Yard Locker Room Phase 1 Project and authorizing staff to advertise the project for formal bid.

DISCUSSION:

Between April 23 to May 7, 2025, the Notice to Bidders for the Corporation Yard Locker Room Phase 1 Project was published twice on the Los Altos Town Crier and posted on the Town website.

Staff also sent the Notice to Bidders to potential bidders and Builders Exchange covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area.

On May 22, 2025, the Town received and publicly opened two (2) bids for the project as shown below in the bid summary:

No Company Bid Amount
1 Argos Construction $ 175,000
2 Ron Paris Construction $ 451,846

Staff Report to City Council Page 3
Corporation Yard Locker Room – Phase 1 Award
June 26, 2025
Staff evaluated the bids received and have determined Argos Construction to be the lowest responsible and responsive bidder, with a bid amount of $175,000. The lowest bid is approximately 31% lower than the architect’s estimate of $255,000. Staff recommend that Council award the Phase 1 project to Argos Construction in the amount of $175,000 and direct the City Manager to execute a construction contract on behalf of the Town.

Staff also recommend approving project contingency funds of $35,000 to address potential unforeseen conditions during construction and authorize the Public Works Director to approve potential contract change orders within the said amount.

Once the City Council awards the project for Phase 1, staff anticipate construction to begin in July or August 2025, to be completed by November 2025. Below is the anticipated project schedule:

Phase 1 Milestones Schedule
Council Award of Phase 1 Construction Contract June 26 2025 Start Phase 1 Construction Contract July/August 2025
Complete Phase 1 Construction Contract November 2025
ENVIRONMENTAL REVIEW:

This action is a class 1 categorical exemption per Article 19 Section 15301(a) Existing facilities of the California Environmental Quality ACT (CEQA) guidelines. 2024-25 CITY COUNCIL WORK PLAN:

Corporation Yard Locker Room Phase 1 Project is part of the 2024 and 2025 City Council Priorities task for Corporation Yard Locker Room Improvements under the Protect and Maintain Infrastructure Priority. Accepting the recommendations in this report will advance the project towards completion. Given the larger scope of the main second floor locker room and the new fire suppression system, the Phase 1 work is prioritized. The 2024-25 City Council Work Plan and the project descriptions in the FY2025/26 capital budget document will be updated accordingly to reflect the changes as described.

FISCAL IMPACT:

There are sufficient funds available in the project budget for Phase 1 per the table below:

Phase 1 Cost Items Cost
TDM Architect – Amendment Agreement Final Design Services (includes conceptual design services provided for Phase 2) $ 48,000
Construction Management $ 20,000
Ground Floor Unisex Restroom/Locker Room Construction and HVAC Upgrade for Ground Floor Restroom and Second Floor $ 175,000

Staff Report to City Council Page 4
Corporation Yard Locker Room – Phase 1 Award
June 26, 2025
Construction Cost Contingency $ 35,000
Total $ 278,000
Current Project Budget – CIP/General Fund $ 340,000
Due to high costs and lack of project budget to build a locker room on the second floor to accommodate all Town maintenance staff, staff recommend deferring Phase 2 of the Corporation Yard Locker Room project until Phase 1 project is completed.

ATTACHMENT:

1. Resolution Awarding the Construction Contract in the amount of $175,000 to Argos Construction and Approving Project Contingency Funds of $35,000

2. Construction Agreement with Argos Construction

3. Resolution No. 72-24

4. Resolution No. 28-25
Prepared by: Astha Khanal, Assistant Engineer

ITEM 5C Attachment 1
RESOLUTION XX-25 1 | P a g e
RESOLUTION XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS AWARDING THE CORPORATION YARD LOCKER ROOM PHASE 1 PROJECT TO

ARGOS CONSTRUCTION, THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, IN THE AMOUNT OF $175,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT; AND APPROVING PROJECT CONTINGENCY FUNDS OF $35,000 AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO APPROVE

POTENTIAL CONTRACT CHANGE ORDERS WITHIN THE SAID FUNDS
WHEREAS, as adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025-2026, the Corporation Yard Locker Room Project would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff; and WHEREAS, the scope for Phase 1 of the project includes a unisex restroom/locker room on the ground floor and HVAC upgrade to the building, which can be completed within the current project budget of $340,000; and
WHEREAS, due to high costs and lack of budget to build a locker room for all Town maintenance staff on the second floor, Phase 2 design and construction work is deferred until Phase 1 scope is completed; and
WHEREAS, the Notice to Bidders for the Corporation Yard Locker Room Phase 1 Project was published twice on the Los Altos Town Crier between April 23 to May 7, 2025, and posted on the Town website; and
WHEREAS, the Town received two (2) bids for the project on May 22, 2025; and WHEREAS, staff recommend that a construction contract for Corporation Yard Locker Room Phase 1 Project be awarded to Argos Construction, the lowest responsible and responsive bidder, in the amount of $175,000 with construction cost contingency funds of $35,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. The Corporation Yard Locker Room Phase 1 Project is awarded to Argos Construction, the lowest responsible and responsive bidder, in the amount of $175,000, and the City Manager is hereby authorized to execute the construction contract; and

2. The project contingency funds of $35,000 is approved, and the Public Works Director is authorized to approve potential contract change orders within the said funds.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 26th day of June 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Signatures on next page.

ITEM 5C Attachment 1
RESOLUTION XX-25 2 | P a g e
BY:

ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk

20 CORPORATION YARD LOCKER ROOM PROJECT
PHASE 1

TOWN OF LOS ALTOS HILLS

STATE OF CALIFORNIA

CONTRACT
THIS AGREEMENT, made, executed, and entered into this _____ day of _____________, 2025, by and between the Town of Los Altos Hills a General Law City, hereinafter referred to as the Town, and , hereinafter referred to as the Contractor.

W I T N E S S E T H
ARTICLE 1. That for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the Town, the Contractor agrees at its own cost and expense to do all the work and furnish all materials necessary to complete in a good workmanlike and substantial manner all that certain work involved and concerned with the CORPORATION YARD LOCKER ROOM PROJECT – PHASE 1 said work shall be done in manner and according to the terms of the Contract as the same is defined in Article 4 herein.

ARTICLE 2. Said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the acts of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the Town and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of the work and for well and faithfully completing the work and the whole thereof, in the manner and according to the plans and specifications, to wit, according to Contractor’s proposal to the City Council, entitled ‘EXHIBIT "A," Proposal to the City Council’ and attached hereto.

ARTICLE 3. The Town hereby promises and agrees with the Contractor, to employ, and does employ, hereby, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE 4. The complete Contract consists of the following documents: Notice to Bidders, Proposal, Contract, Specifications and the Plans and/or Drawings. The rights and obligations of the parties herein are governed by all of said documents, which are to be construed as a single Contract. The decision of the Public Works Director of the Town of Los Altos Hills as to the interpretation of said Contract shall be final and binding on the parties hereto.

ARTICLE 5. It is further expressly agreed by and between the parties hereto that the work shall be completed within SIXTY (60) working days from and after the commencement of said work.

ARTICLE 6. It is expressly stipulated and agreed that all legal and statutory requirements relating to the execution of this Contract and the notice inviting bids have been met. Any alleged defect or omission in the proceedings preceding the execution of this Contract is hereby waived by the Contractor.

ARTICLE 7. Every contractor will be required to secure the payment of workers compensation to his or her employees. Labor Code Section 1860. The contractor shall post the applicable prevailing wage rate on the project site. Labor Code Section 1771.4. The project is subject to prevailing wages. The Argos Construction
ITEM 5C Attachment 2

21 CORPORATION YARD LOCKER ROOM PROJECT
PHASE 1
applicable wage rates are available at www.dir.ca.gov and the agency also has access to the applicable prevailing wage rate at www.losaltoshills.ca.gov.

IN WITNESS WHEREOF, the parties have executed this instrument the year and date first above written.

TOWN OF LOS ALTOS HILLS
A General Law City

City Manager
ATTEST:

City Clerk, Town of Los Altos Hills

CONTRACTOR
By
Title

Victor Arkhipov, President/CEO

RESOLUTION 72- 24

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 CONCEPTUAL DESIGN AND DIRECTING STAFF TO MOVE

FORWARD WITH FINAL DESIGN DOCUMENTS
WHEREAS, as adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025- 2026, the Corporation Yard Locker Room is a Capital Improvement Project that would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff; and
WHEREAS, the current project budget approved for the Corporation Yard Locker Room project is $ 340, 000, and all the proposed scope of work for the project cannot be funded within the current budget; and
WHEREAS, staff is proposing to bifurcate the project scope into two phase; and WHEREAS, Phase 1 scope would include the new unisex restroom/ locker room on the ground floor and the HVAC upgrade to the building, which can be completed within the project budget; and
WHEREAS, further evaluations and discussions are needed for the second phase of the project during the FY2025/ 26 budget process due to its significant funding needs due to a fire suppression system required by fire codes.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that;

1. The conceptual designs for Phase 1 of the Corporation Yard Locker Room Project is approved; and

2. Staffis directed to proceed with the final design for Phase 1 ofthe Corporation Yard Locker Room and report back to Council.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 21" day ofNovember 2024 by the following vote:

AYES: Mok, Schmidt, Swan, Tankha, Tyson
NOES: None
ABSTAIN: None
ABSENT: None
Resolution 72- 24
ITEM 5C Attachment 3

By: _ J4
ok, Mayor
ATTEST:

Arika Birdsong -M' r, City Clerk
Resolution 72- 24

RESOLUTION 28- 25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE CORPORATION YARD LOCKER ROOM PHASE 1 FINAL PLANS AND

SPECIFICATIONS AND DIRECTING STAFF TO ADVERTISE THE PROJECT FOR

FORMAL BID
WHEREAS, as adopted in the Operating and Capital Budgets for FY2024-2025 and FY2025- 2026, the Corporation Yard Locker Room Project would add adequate locker room space with accessible shower/restroom facilities for the maintenance staff; and WHEREAS, the scope for Phase 1 of the project includes a unisex restroom/ locker room on the ground floor and HVAC upgrade to the building, which can be completed within the current project budget of $340, 000; and
WHEREAS, due to high costs and lack of budget for the Phase 2 to build a locker room for all Town maintenance staff on the second floor, Phase 2 design and construction work is deferred until Phase 1 scope is completed; and
WHEREAS, the final Plans and Specifications for Phase 1 of the Corporation Yard Locker Room project has been completed, pending Building plan check comments.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the final Plans and Specifications for Phase 1 of the Corporation Yard Locker Room Project is approved, and staff is authorized to advertise the project for formal bid.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on
17th day of April 2025 by the following vote:

AYES: TANKHA, BHATEJA, MOK, SWAN, TYSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
ATTEST:

W, opip" w, I Atnf
BY:

RESOLUTION 28- 25
Kavita Tankha, Mayor
ITEM 5C Attachment 4

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION REJECTING NON-RESPONSIVE BIDS FROM
SKYLINE LANDSCAPES, JAHN PLUMBING, INC., AND RODAN
BUILDERS, INC. FOR THE LOWER ARENA IMPROVEMENTS AT
WESTWIND COMMUNITY BARN PROJECT; AWARDING THE

PROJECT TO NEBO CONSTRUCTION, THE LOWEST

RESPONSIBLE AND RESPONSIVE BIDDER, IN THE AMOUNT OF
$159,112 AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONSTRUCTION CONTRACT; AND APPROVING PROJECT
CONTINGENCY FUNDS OF $30,000 AND AUTHORIZING THE

PUBLIC WORKS DIRECTOR TO APPROVE POTENTIAL

CONTRACT CHANGE ORDERS WITHIN THE SAID FUNDS
FROM: WooJae Kim, Public Works Director
Daniel Liang, Utility Engineering Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council approve a resolution (Attachment 1) that:

1. Reject non-responsive bids from Skyline Landscapes, Jahn Plumbing, Inc., and Rodan Builders, Inc. for the Lower Arena Improvements at Westwind Community Barn (Project); and

2. Award the Project to Nebo Construction, the lowest responsible and responsive bidder, in the amount of $159,112 and authorize the City Manager to execute a construction contract (Attachment 2); and

3. Approve project contingency funds of $30,000 and authorize the Public Works Director to approve potential contract change orders within the said funds.

BACKGROUND:

Westwind Community Barn is a Town-owned facility located at 27210 Altamont Road that sits on a 15-acre Open Space Conservation parcel adjacent to Byrne Preserve. Since 2014, Victoria Dye Equestrian (VDE) has been under contract with the Town to operate the barn as a concessionaire. The equestrian barn facility consists of two riding arenas, a dressage court, a round pen, paddocks, wash racks, tack rooms, a horse barn, and a meeting room with a small kitchen.

There are two riding arenas at Westwind Community Barn, upper and lower arenas. The lower arena is the larger of the two with dimensions of 100 ft by 200 ft. The lower arena consists of a perimeter wood fence, two gates, arena footing, and twelve sprinkler heads to keep the arena footing dampened for safe riding conditions.

ITEM 5D Staff Report

Staff Report to City Council Page 2
Award of the Lower Arena Improvements at Westwind Community Barn June 26, 2025
In the adopted Operating and Capital Budgets for FY25 and FY26, the lower arena improvements have been identified as the top priority capital project for Westwind Community Barn. The entire perimeter fence is leaning outwards and at risk of failing. The sprinkler system for the lower arena is also failing. The sprinkler control wires are exposed and attached either to the wood fence or laid on the ground. Without proper conduits, the wires are exposed and susceptible to damage. The existing wood swing gates are in poor condition with gate panels not properly supported by gate posts.

In January of this year, the Town’s maintenance crew replaced one side of the perimeter fence in dire need of repairs. The cost to repair the remaining three sides of the lower arena and the sprinkler system is over $60,000, which the public works project amount threshold for the Town’s maintenance staff to take on as dictated by the California Uniform Public Construction Cost Account Act. The remaining three sides would need to be repaired by a contractor when the lower arena usage is low, likely in August.

Furthermore, the picnic area near the horse barn is on a flat surface. During and after a major rain event, runoff will accumulate and pond up in the area as there is no proper drainage to divert flow away.

As part of the Project, the following tasks are proposed:

1. Replace the remaining three sides of the perimeter fence leaning at the lower arena.

2. Replace swing gates at two lower arena entrances.

3. Replace the sprinkler system for the lower arena including heads, riser pipes, solenoid valves, and control wires.

4. Install new conduits and pull boxes for sprinkler head control wires.

5. Replace the existing 1-1/4” PVC water lines around the arena for the sprinkler system.

6. Replace an existing corrugated metal pipe (CMP) culvert for lower arena drainage with a new 18-inch HDPE pipe.

7. Re-grade a short section of the drainage swale at the lower arena.

8. Add alternate – install an underdrain system at the picnic area near the horse barn.

On May 15, 2025, the City Council adopted Resolution No. 37-25 (Attachment 3) approving the Plans and Specifications for the Project and authorized staff to advertise the project for formal bid.

DISCUSSION:

For the Lower Arena Improvements at Westwind Community Barn Project, a Notice to Bidders was published twice on the Los Altos Town Crier and posted on the Town's website. Staff also sent the Notice to Bidders to Builders Exchanges covering Alameda County, Santa Clara County, Contra Costa County, the Peninsula area, and the San Francisco Bay Area.

Staff Report to City Council Page 3
Award of the Lower Arena Improvements at Westwind Community Barn June 26, 2025
On June 12, 2025, the Town received and publicly opened seven (7) bids for the Project.

Staff determined that three of the seven bids received are non-responsive. Skyline Landscapes, the apparent lowest bidder, did not have the specified Class B California Contractor License required for the Project. Jahn Plumbing Inc. and Rodan Builders Inc. submitted incomplete bid proposals, not including the bid prices for “Bid Item 17 – Alternate 1: Furnish and Install underdrain system at Picnic Area.” Skyline Landscapes, a Class C-27 (landscaping) licensed contractor, was notified by staff that their apparent lowest bid was determined to be non-responsive for not having the required Class B Contractor License. Skyline Landscapes submitted a bid protest on June 17 (Attachment 4) requesting that the Town consider allowing a C-27 licensed contractor to be the general contractor on the Project. For the Town to allow this, the City Council would need to reject all bids and publicly rebid the Project to allow other C-27 licensed contractors to bid on the project, which can further delay the much-needed improvements by another two to three months at minimum.

After consulting with the City Attorney’s Office, staff rejected the Skyline Landscapes’ bid protest via an official notice letter dated and sent on June 18, 2025 (Attachment 5).

Staff then determined that Nebo Construction, the second lowest bidder with the bid amount of $159,112, is the lowest responsible and responsive bidder. The bid amount is below the engineer’s estimate of $220,000 by 28%. A detailed breakdown of all bid items is included as Attachment 6. The bids received are summarized as follows:

No Company Bid Amount Comments
1 Nebo Construction $ 159,112 Lowest Responsive Bid
2 Smelly Mel’s Plumbing $ 173,850
3 Greentech Industry, Inc. $ 193,934
4 Selway Construction $ 201,000
5 Skyline Landscapes $ 140,244* Non-responsive
6 Jahn Plumbing, Inc. $ 191,133** Non-responsive
7 Rodan Builders, Inc. $ 315,250** Non-responsive
* Does not meet Contractor’s License requirement
** Incomplete bid amount
Staff recommend that the City Council approve a resolution rejecting the three nonresponsive bids; awarding the Project to Nebo Construction in the amount of $159,112 and authorizing the City Manager to execute a construction contract; and approving project contingency funds of $30,000 (19% contingency) for the Public Works Director to approve potential change orders within the amount.

Project Schedule
The following is the tentative schedule for this project. An actual schedule will be developed and confirmed with the contractor based on completion of the required contract documents, approval of pre-submittals, and their availability.

Staff Report to City Council Page 4
Award of the Lower Arena Improvements at Westwind Community Barn June 26, 2025
Award Construction Contract June 26, 2025
Begin Construction August 2025
Complete Construction September 2025

ENVIRONMENTAL REVIEW
This action is a class 1 categorical exclusion per Article 19 (Categorical exclusions) Section 15301(d) Existing Facilities of the California Environmental Quality ACT (CEQA) guidelines.
2024-25 CITY COUNCIL STRATEGIC PRIORITIES:

This action was identified on the 2024 and 2025 City Council Priorities under “Protect and Maintain Infrastructure” for the Westwind Community Barn improvement.

FISCAL IMPACT:

The total estimated project cost for the Lower Arean Improvements at Westwind Community Barn is $209,112 as follows:

Construction $ 159,112
Contingency Funds $ 30,000
Project Administration $ 20,000
Total Estimated Project Cost $ 209,112
The Town also recently executed a construction contract with Olympia Footing, LLC. to reconstruct footings at the Upper Arena for an amount of $48,650, an amount within the City Manager’s signing authority. Both the upper and lower arena improvements will be funded through the Westwind Community Barn Improvements capital project as approved in the Adopted Operating and Capital Budgets for FY25 and FY26.

For FY25, a budget of $200,000 was approved for the Westwind Community Barn Improvements; funding came from the following sources: $50,000 from the Cell Tower Rental, $100,000 from Westwind Barn Capital, and $50,000 from CIP General. With prior appropriations, the estimated capital fund balance for the Westwind Community Barn Improvements is $374,004, which is sufficient to cover the costs for both the upper arena and lower arena improvements. No additional appropriation is required.

For FY26, the annual appropriation of $50,000 from the Cell Tower Rental is proposed for the Westwind Community Barn Improvements CIP budget. No other fund appropriation is anticipated for the project for the upcoming fiscal years. For FY26 and future years, staff plan to continue repairs of the paddocks with the available CIP budget.

Staff Report to City Council Page 5
Award of the Lower Arena Improvements at Westwind Community Barn June 26, 2025

ATTACHMENTS

1. Resolution Awarding the Construction Contract to Nebo Construction and Approving Project Contingency Funds of $30,000

2. Construction Agreement with Nebo Construction

3. Resolution No. 37-25

4. Bid Protest from Skyline Landscapes

5. Town Letter to Skyline Landscapes Rejecting Bid Protest

6. Detailed Bid Results

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS

HILLS RESOLUTION REJECTING NON-RESPONSIVE BIDS FROM SKYLINE LANDSCAPES, JAHN PLUMBING, INC., AND RODAN BUILDERS, INC. FOR

THE LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY
BARN PROJECT; AWARDING THE PROJECT TO NEBO CONSTRUCTION,

THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, IN THE AMOUNT OF $159,112 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT; AND APPROVING PROJECT CONTINGENCY FUNDS OF $30,000 AND AUTHORIZING THE PUBLIC WORKS DIRECTOR

TO APPROVE POTENTIAL CONTRACT CHANGE ORDERS WITHIN THE

SAID FUNDS
WHEREAS, on May 15, 2025, the City Council approved the Plans and Specifications for the Lower Arena Improvements at Westwind Community Barn and authorize staff to advertise the project for formal bid; and
WHEREAS, the Town received bids from seven contractors on June 12, 2025, ranging from $140,244 and $315,250; and
WHEREAS, bids received from Skyline Landscapes, Jahn Plumbing Inc., and Rodan Builders Inc. were determined to be non-responsive due to incomplete bid proposals or not having the specified Class B California Contractor License required for the project; and
WHEREAS, the lowest responsible and responsive bid is deemed to be from Nebo Construction for $159,112, which is 28% lower than the Engineer’s Estimate of $220,000; and
WHEREAS, staff recommend that the construction contract for the said project be awarded to the lowest responsible and responsive bidder, Nebo Construction, in the amount of $159,112.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. Non-responsive bids from Skyline Landscapes, Jahn Plumbing, Inc., and Rodan Builders, Inc. for the Lower Arena Improvements at Westwind Community Barn are rejected; and

2. The Lower Arena Improvements at Westwind Community Barn Project is awarded to Nebo Construction, the lowest responsible and responsive bidder, in the amount of $159,112, and the City Manager is hereby authorized to execute the construction contract; and
ITEM 5D Attachment 1

3. The project contingency funds of $30,000 is approved, and the Public Works Director is authorized to approve potential contract change orders within the said funds.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26thday of June 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Kavita Tankha, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

28 CONTRACT

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT

TOWN OF LOS ALTOS HILLS

STATE OF CALIFORNIA

CONTRACT

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT THIS AGREEMENT, made, executed, and entered into this _____ day of _____________, 2025, by and between the Town of Los Altos Hills a General Law City, hereinafter referred to as the Town, and Nebo Construction , hereinafter referred to as the Contractor.

W I T N E S S E T H
ARTICLE 1. That for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the Town, the Contractor agrees at its own cost and expense to do all the work and furnish all materials necessary to complete in a good workmanlike and substantial manner all that certain work involved and concerned with the LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT said work shall be done in manner and according to the terms of the Contract as the same is defined in Article 4 herein.

ARTICLE 2. Said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the acts of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the Town and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of the work and for well and faithfully completing the work and the whole thereof, in the manner and according to the plans and specifications, to wit, according to Contractor’s proposal for “TOTAL BASE BID PLUS ADD ALTERNATE 1 BID ITEM (1 – 17)” to the City Council, entitled ‘EXHIBIT "A," Proposal to the City Council’ and attached hereto.

Bid Description Quantity UNIT
Total
(in figures)
BASE Bid Items 1 through 16 1 LS $ 153,221
ADD ALTERNATE 1 Bid Item 17 1 LS $ 5,891
TOTAL $159,112
One Hundred Fifty-Nine Thousand One Hundred
and Twelve Dollars
ARTICLE 3. The Town hereby promises and agrees with the Contractor, to employ, and does employ, hereby, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE 4. The complete Contract consists of the following documents: Notice to Bidders, Proposal, Contract, Specifications and the Plans and/or Drawings. The rights and obligations of the parties herein are governed by all of said documents, which are to be construed as a single Contract. The decision of the Public Works Director of the Town of Los Altos Hills as to the interpretation of said Contract shall be final and binding on the parties hereto.

ITEM 5D Attachment 2

29 CONTRACT

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT ARTICLE 5. It is further expressly agreed by and between the parties hereto that the work shall be completed within THIRTY (30) working days after the commencement of said work.

ARTICLE 6. It is expressly stipulated and agreed that all legal and statutory requirements relating to the execution of this Contract and the notice inviting bids have been met. Any alleged defect or omission in the proceedings preceding the execution of this Contract is hereby waived by the Contractor.

ARTICLE 7. Every contractor will be required to secure the payment of workers compensation to his or her employees. Labor Code Section 1860. The contractor shall post the applicable prevailing wage rate on the project site. Labor Code Section 1771.4. The project is subject to prevailing wages. The applicable wage rates are available at www.dir.ca.gov and the agency also has access to the applicable prevailing wage rate at www.losaltoshills.ca.gov.

IN WITNESS WHEREOF, the parties have executed this instrument the year and date first above written.

TOWN OF LOS ALTOS HILLS
A General Law City

City Manager
ATTEST:

City Clerk, Town of Los Altos Hills

CONTRACTOR
By
Title

30 CONTRACT

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT

NOTARIAL ACKNOWLEDGMENT OF PRINCIPAL

STATE OF CALIFORNIA )
) ss.

COUNTY OF ____________ )
On , before me, a Notary Public, personally appeared,
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Notary Public
(Seal)

$ 153,220.76 Page 88 of 485

RESOLUTION 37-25
RESOLUTION 37-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE PLANS AND SPECIFICATIONS FOR THE LOWER ARENA

IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT AND

AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR FORMAL BIDS WHEREAS, the Plans and Specifications for the Lower Arena Improvements at the Westwind Community Barn have been completed; and
WHEREAS, staff recommend that the City Council approve the Plans and Specifications for the Lower Arena Improvements at the Westwind Community Barn Project and authorize staff to advertise the project for formal bids.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Plans and Specifications for the Lower Arena Improvements at the Westwind Community Barn Project are approved; and

2. Town staff are authorized to advertise the project for a formal bid.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15th day of May 2025 by the following vote:

AYES: TANKHA, BHATEJA, MOK, SWAN, TYSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
BY:

ATTEST: Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk
ITEM 5D Attachment 3

ITEM 5D Attachment 4

1 of 2
Town of Los Altos Hills
Public Works Department
26379 Fremont Road, Los Altos Hills, CA 94022
Date: June 18, 2025
Subject: Lower Arena Improvements at Westwind Community Barn Project Town’s Response to Bid Protest
Leonel Serrato, General Manager
Skyline Landscapes, Inc.
384 4th Ave
Redwood City, CA 94063
Dear Leonel Serrato,
The Town of Los Altos Hills (“the Town”) received your formal bid protest letter dated June 17, 2025, in response to the Town’s bid rejection letter dated June 16, 2025.

As stated in our previous correspondence, Section 4 of the Notice to Bidders of the bid package requires a Class B contractor’s license. In the second paragraph of your formal bid protest letter, you state that you have a “Class C-27 Landscaping Contractor license, which is valid, active, and covers the full scope of work outlined in the project documents”. The scope of work in this project includes constructing a new wood fence and wood gate, installing new metal gates, installing new water lines, installing new irrigation control and new sprinkler heads, site grading, and installing a new culvert. In addition to landscaping, other trades include wood framing, carpentry, plumbing, and fencing. More than one half of the total project value is in trades other than landscaping. While the Town understands your position, the Town has determined that the scope of work requires bidders to have a Class B general building contractor license.

Furthermore, if the Town were to allow a C-27 contractor to be the prime general contractor for the project, all bids would need to be rejected, and the project publicly rebid to provide other C-27 contractors opportunities to bid on the project.

ITEM 5D Attachment 5

2 of 2
Given the Town’s determination, the Town will proceed with awarding the construction contract for this project to the contractor with the lowest responsive bid and considers your bid proposal to be non-responsive.

We understand the effort that goes into preparing a bid and appreciate your interest in working with the Town. We encourage you to continue participating in future bidding opportunities with us.

Sincerely,
________________________________
WooJae Kim, P.E.

Public Works Director
Town of Los Altos Hills

ATTACHMENT 4: TABULATED BID RESULTS

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT 6/13/2025
Item
No. Description Qty Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization 1 LS $ 8,000.00 $ 5,000.00 $ 40,000.00 14,697.00 $ 8,000.00 $ 4,500.00 $ 15,700.00 $ 2 Remove existing wood fence, fence posts, concrete post bases, and wood gates 530 LF 30.39 $ $ 16,394.09 $ 14.15 $ 7,500.00 28.00$ $ 14,840.00 48.00$ $ 25,440.00 16.00$ $ 8,480.00 17.00$ $ 9,010.00 35.00$ $ 18,550.00 3 Furnish and install new wood fence, fence posts, and concrete post base 480 LF 109.86 $ $ 52,734.53 $ 100.00 $ 48,000.00 63.00$ $ 30,240.00 84.00$ $ 40,320.00 90.00$ $ 43,200.00 200.00$ $ 96,000.00 450.00$ $ 216,000.00 4 Furnish and install one 4-ft “Alligator” metal gate, gate posts, concrete post bases, and hardware 1 LS $ 2,592.75 $ 2,000.00 $ 4,057.00 $ 2,000.00 $ 4,500.00 $ 1,500.00 $ 6,500.00 5 Furnish and install one 10-ft “Alligator” metal gate, gate posts, concrete post bases and hardware 1 LS $ 3,013.91 $ 3,750.00 $ 8,279.00 $ 4,000.00 $ 5,500.00 $ 1,750.00 $ 6,500.00 6 Furnish and install one 14-ft wood gate with two panels, gate posts, and concrete post bases 1 LS $ 4,830.28 $ 4,000.00 $ 6,118.00 $ 8,000.00 $ 8,200.00 $ 1,500.00 $ 3,500.00 7 Furnish and install 1-inch PVC communication conduits 620 LF 35.93 $ $ $ 50.00 $ 31,000.00 12.00$ 22,274.19 $ 7,440.00 $ 13.00 $ 8,060.00 $ 9.00 $ 5,580.00 $ 22.00 $ 13,640.00 $ 7.00 $ 4,340.00 8 Furnish and install 1-1/4 inch PVC water lines with #10 AWG tracer wire 620 LF 31.42 $ $ 19,478.25 $ 60.00 $ 37,200.00 23.00$ $ 14,260.00 13.00$ $ 8,060.00 $ 10.00 $ 6,200.00 $ 36.13 $ 22,400.60 10.50$ $ 6,510.00 9 Regrade existing drainage swale 1 LS $ 2,781.73 $ 5,000.00 $ 12,635.00 $ 8,400.00 $ 5,000.00 $ 10,000.00 $ 5,000.00 10 Remove existing 12-inch CMP culvert, and replace with 18-inch HDPE culvert with flared ends 1 LS $ 5,627.54 $ 2,000.00 $ 19,086.00 $ 3,000.00 $ 18,300.00 $ 7,200.00 $ 12,500.00 11 Furnish and install N9 Christy Pull Box and “Communication” Cover 6 EA 562.56 $ $ $ 500.00 $ 3,000.00 1,995.00 3,375.34 $ 11,970.00 $ $ 750.00 $ 4,500.00 $ 600.00 $ 3,600.00 $ 6,600.00 1,100.00 $ $ 360.00 $ 2,160.00 12 Furnish and install N16 Christy Pull Box and “Communication” Cover 1 EA 765.00 $ $ $2,000.00 $ 2,000.00 2,328.00 765.00 $ 2,328.00 $ $ 500.00 $ 500.00 $ 600.00 $ 600.00 $ 500.00 $ 500.00 $ 460.00 $ 460.00 13 Furnish, pull, and terminate control wires from each solenoid valve to existing control panel 1 LS $ 3,289.26 $ 2,000.00 $ 4,465.00 $ 4,250.00 $ 5,744.00 $ 4,000.00 $ 2,315.00 14 Furnish and install Nelson Sprinkler Head P85 PV, riser pipe, fittings, brass shut-off valve, solenoid valve at each location 1 EA 2,196.83 $ 2,196.83 $ $1,000.00 $ 1,000.00 1,556.00 $ 1,556.00 $ $ 1,500.00 1,500.00 $ $ 300.00 $ 1,100.00 300.00 $ 1,100.00 $ $ 3,315.00 3,315.00 $ 15 Furnish and install Hunter I40 Sprinkler Head, riser pipe, fittings, brass shut-off valve, solenoid valve at each location 6 EA 577.53 $ $ $ 400.00 $ 2,400.00 1,330.00 3,465.17 $ 7,980.00 $ $ 12,000.00 2,000.00 $ $ 840.00 $ 5,040.00 $ 6,432.00 1,072.00 $ $ 6,900.00 1,150.00 $ 16 Clean-up, remove and dispose debris offsite 1 LS $ 2,401.89 $ 3,000.00 $ 6,983.00 $ 11,970.00 $ 6,000.00 $ 5,000.00 $ 5,000.00 TOTAL (Base Bid) $ 158,850.00 153,220.76 $ 166,934.00 $ 182,000.00 $ 134,244.00 $ 191,132.60 $ 315,250.00 $ Nebo Construction Smelly Mel's Plumbing Inc. Greentech Industry Inc. Selway Construction Skyline Landscapes Inc. Jahn Plumbing Inc. Rodan Builders Inc. 1 of 2 Town of Los Altos Hills
ITEM 5D Attachment 6

ATTACHMENT 4: TABULATED BID RESULTS

LOWER ARENA IMPROVEMENTS AT WESTWIND COMMUNITY BARN PROJECT 6/13/2025
Item
No. Description Qty Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Nebo Construction Smelly Mel's Plumbing Inc. Greentech Industry Inc. Selway Construction Skyline Landscapes Inc. Jahn Plumbing Inc. Rodan Builders Inc. 17 ALTERNATE 1: Furnish and Install underdrain system at Picnic Area 1 LS 5,891.01 $ $ 14,000.00 27,000.00 $ 19,000.00 $ 6,000.00 $ - $ - $ TOTAL (Base + Alternate) $ 159,111.77 $ 172,850.00 $ 193,934.00 $ 201,000.00 $ 140,244.00 Lowest Bid Non-responsive Non-responsive Non-responsive 2 of 2 Town of Los Altos Hills

ITEM 5E
26379 Fremont Road Los Altos Hills California 94022 Phone (650) 941-7222 Fax: 650/941-3160 June 26, 2025
The Honorable Nick Schultz
California State Assembly
1021 O Street, Suite 5150
Sacramento, CA 95814
RE: AB 306 (Schultz) Building Regulations: State Building Standards - Notice of Opposition Dear Assemblymember Schultz,
The Town of Los Altos Hills respectfully opposes, unless amended, AB 306 (Schultz), which would put a six-year moratorium on adopting state and local building standards except under specific circumstances.

Title 24 of California’s Code of Regulations, or commonly referred to as the California Building Code or Building Standards, provides the state and local governments regulations that must comply when pursuing construction of a residential development, once a permit is approved. These standards are necessary to promote public health and safety in the built environment. California’s Building Codes also provide mandatory regulations for various other factors in building design, such as energy efficiency, the use of new technology, and other necessary measures for safe, healthy, and structurally sound construction.

After the state adopts and approves the Building Standards, local governments must adopt them locally to enforce the regulations before construction can commence. Local governments can also adopt more stringent standards, called reach codes, at the local level for climatic, geographic, or topographic conditions only after approval from the relevant state agency overseeing those specific regulations. For example, a local government may include energy efficiency standards in a reach code that goes beyond the California Energy Code overseen by the California Energy Commission.

The Town of Los Altos Hills understands and supports the intent of AB 306, which is aimed at reducing the rebuilding costs associated with the recent Los Angeles wildfires. By not adopting future and new building standards over the next two cycles, the cost of rebuilding is anticipated to be less, providing affordability relief to those most impacted in the recent burn areas. However, AB 306 would prohibit the state and all local governments from adopting any new Building Standards for six years, creating significant implications and stalling local governments outside of the Los Angeles wildfire burn area that have made progress in advancing local reach codes.

The Honorable Nick Schultz
California State Assembly
May 15, 2025

The Town is concerned this change in state law would be regressive in nature and disincentivize cities that are continuing to adopt local reach codes for building construction and design to be climate resilient. Additionally, the current exemptions in the bill would not allow a local government to advance locally adopted home hardening building standards that go beyond what is adopted by the Office of the State Fire Marshal at the state level.

To address our concerns with AB 306, Los Altos Hills offers the following amendments:
• Uphold the intent of the bill to provide a temporary moratorium in the adoption of Building Standards to offer affordability relief for Los Angeles communities impacted by this year’s devastating wildfires.
• Clarify that any rebuild must comply with the building standards that were in place at the time the homes were lost and burned.
• Provide flexibility to local governments by allowing local reach codes for new construction to continue for cities that would like to progress in meeting the state’s climate goals. • Clarify that the home hardening exemption may include hardening measures local communities enact beyond those adopted by the Office of the State Fire Marshal.

For these reasons, the Town of Los Altos Hills opposes, unless amended, AB 306 (Schultz).

Sincerely,
Kavita Tankha, Mayor
Town of Los Altos Hills
cc: Los Altos Hills City Council
Peter Pirnejad, Los Altos Hills City Manager

ITEM 5F
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION DIRECTING THAT THE PRIDE FLAG BE RAISED FOR THE MONTH OF JUNE 2025
FROM: Cody Einfalt, Deputy City Manager
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council should:

Adopt the attached resolution (Attachment 1) directing that the Pride Flag be raised in Town from June 1-30th, 2025.

DISCUSSION:

On October 20, 2022, the City Council adopted a Display Flag Poles Policy & Procedure which regulates the display of ceremonial or commemorative flags on the flag poles throughout the Town (Attachment 2).

The Town’s Display Flag Poles are not intended to serve as forums for free speech or expression by the public, but rather are only to display ceremonial and commemorative flags that express the official sentiment of the City Council.

The attached resolution (Attachment 1) proposes that the City Council authorize the raising of the Pride Flag from June 1st-30th, 2025 in support of the LGBTQIA+ Community (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual, and more) on Town owned flag poles.

ENVIRONMENTAL REVIEW:

Raising a flag is exempt from California Environmental Quality Act (CEQA) due to the proposal not being defined as a “project” under CEQA.

CITY COUNCIL WORK PLAN:

Raising the Pride Flag was not identified in the City Council Work Plan, however the proposal requires minimal work and could be absorbed into staff’s available bandwidth.

FISCAL IMPACT:

There is no anticipated fiscal impact for the adoption of the attached resolution.

ATTACHMENTS:

1. Proposed Resolution

2. Display Flag Poles Policy & Procedures (October 20, 2022)

ITEM 5F, ATTACHMENT 1
Resolution __ -25 Page 1
RESOLUTION __ -25

RESOLUTION DIRECTING THAT THE PRIDE FLAG BE RAISED FOR THE MONTH OF JUNE 2025
WHEREAS, the City Council desires to display ceremonial and commemorative flags on Display Flag Poles as an expression of the City Council’s official sentiments; and WHEREAS, on October 20, 2022, the City Council adopted a Display Flag Poles Policy & Procedure; and
WHEREAS, the Town’s Display Flag Poles are not intended to serve as forums for free speech or expression by the public, and are intended only to display ceremonial and commemorative flags that express the official sentiment of the City Council; and WHEREAS, the City Council desires to raise the Pride Flag for the month of June 2025 in support of the LGBTQIA+ community (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual, and more) on Town owned flag poles.

NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby directs that the Pride Flag be raised from June 1-30th, 2025.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a Regular meeting held on 26th of June 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Kavita Tankha, Mayor
ATTEST:
_____
Arika Miller, City Clerk

TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941-7222
www.losaltoshills.ca.gov
Display Flag Poles Policy & Procedures
Approved by City Council: October 20, 2022

1. Purpose
The purpose of this document is to establish the policy and procedures to be followed by all Town employees regarding the display of ceremonial or commemorative flags on the flag poles throughout the Town (“Display Flag Poles”).

2. Policy
All flags shall be displayed in accordance with federal and state regulations, including Title 4, Chapter 1 of the United States Code, and Sections 430 through 439 of the California Government Code. Display Flag Poles are not intended to be a forum for free expression by the public.

Ceremonial or commemorative flags shall be displayed as an expression of the Town’s official sentiments. Ceremonial and commemorative flags elected for display will reflect the Town’s speech, not that of an individual community member or group, and therefore must be approved by City Council resolution.

The display of ceremonial or commemorative flags other than the flags of the United States of America, State of California, and Town of Los Altos Hills must be supported by at least one Council member for Council consideration. The Council will not review proposals for the display of ceremonial or commemorative flags from third parties directly, nor will the Town use its Display Flag Poles to sponsor the expression of a third party. Flag raising ceremonies shall be conducted in accordance with all applicable provisions of federal and state laws.

3. Procedures
The Town will authorize the display of ceremonial or commemorative flags on Display Flag Poles as an expression of the Town’s official sentiments upon adoption of City Council resolution:

A. A councilmember who wishes to propose the display of ceremonial or commemorative flags will contact the City Manager to request a draft resolution be presented to City Council.

B. Town staff will draft and present a resolution to City Council including a proposed date of flag-raising, the length of flag display, and expression of the Town’s official sentiments regarding the proposed flag.

Draft Flag Display Policy and Procedures

C. The resolution must be approved by a majority of City Council members to be adopted.

B. Upon adoption of the City Council Resolution to display a ceremonial or commemorative flag, Town staff will follow the following guidelines:
a. The procurement of the flags for each Display Flag Pole shall be the responsibility of the Town.
b. Any flag-raising ceremony will not be allowed to take place in the street or in any other way block the public right of way.
c. Speakers may be permitted to speak on the Town’s behalf to present background information on the flag display.

C. Any exceptions to these guidelines must be approved by resolution of City Council.

D. If any of these guidelines are not followed, the Office of the City Manager has the right to suspend or cancel a flag-raising ceremony.
5171557.2

TOWN OF LOS ALTOS HILLS
Staff Report to the City Council
June 26, 2025
SUBJECT: RESOLUTION GRANTING THE REQUEST FOR EXTENSIONS OF THE EXPIRATION DATES FOR VARIOUS BUILDING PERMITS.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION:

That the City Council approve resolutions granting the extension requests for the building permits outlined below, each with a new expiration date, as recommended in the individual staff reports, and detailed in the attachments.

DISCUSSION:

Property owners for the various projects listed below have requested time extensions for their building permits due to construction delays, primarily resulting from impacts such as contractor changes, project complexity and unexpected material procurement challenges, and/or adverse weather conditions experienced while construction was taking place. In accordance with the Town's Municipal Code, LAHMC Title 8 Chapter 10 Construction Time Limits, (https://ecode360.com/43997785#43997785) extensions are permissible where reasonable delays have occurred, and work remains incomplete. Each of these projects has not passed final inspection within the originally allotted time, but no fiscal impact is expected from the extensions.

The individual project details are asfollows:

1. Lands of Koo – 25251 La Rena Lane
Permit Number: BLD20-0233
Original Expiration Date: May 4, 2024
New Expiration Date: June 26, 2026
Description: Construction of a new single-family residence with an attached ADU delayed due to material and weather delays.

Attachment 1: Staff report and draft resolution for 25251 La Rena Lane

2. Lands of Pang – 13210 East Sunset Drive
Permit Number: BLD21-0226
Original Expiration Date: December 20, 2024
New Expiration Date:June26, 2026
Description: Construction of a new single-family residence delayed due to the managing contractor suffering injury on a job in a different city, forcing the project schedule for this permit to be pushed out from the original completion date.

ITEM 5G STAFF REPORT

City Council
Building Permit Extensions
June 26, 2025

Attachment 2: Staff report and draft resolution for 13210 East Sunset Drive

3. Lands of Hyder – 11778 Maria Lane
Permit Number: BLD21-0560
Original Expiration Date: March 30, 2025
New Expiration Date: June 26, 2026
Description: Construction of a new major addition to a primary single-family residence. The project experienced significant weather delays during key phases of construction and pauses in work during the grading moratorium.

Attachment 3: Staff report and draft resolution for 11778 Maria Lane

4. Lands of Jackson – 13800 Barton Court
Permit Number: BLD22-0074
Original Expiration Date: February 4, 2025
New Expiration Date: June 26, 2026
Description: Construction of a new detached Accessory Dwelling Unit which experienced delays due to an unexpected change in contractor.

Attachment 4: Staff report and draft resolution for 13800 Barton Court The list above of projects, if approved, would result in a one-year extension from the City Council's approval. The approved permit extension resolutions would supersede any related conditions of approval in the planning entitlements and pem1itting compliance dates.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town's costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

ATTACHMENTS:

1. Staff report and draft resolution for 25251 La Rena Lane

2. Staff report and draft resolution for 13210 East Sunset Drive

3. Staff report and draft resolution for 11778 Maria Lane

4. Staff report and draft resolution for 13800 Barton Court ITEM 5G STAFF REPORT

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR A NEW SINGLE
FAMILY HOME WITH AN ATTACHED ADU, LANDS OF KOO; 25251 LA RENA LANE PEMIT # BLD20-0223.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (see Appendix 1) approving the extension request for Building Permit # BLD20-0223 with a new expiration date of June 26, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permits # BLD20-0223 at 25251 La Rena Lane that was originally issued on May 4, 2021. See Appendix 2 for a copy of the request.

The owner notes, this project experienced delays in the landscaping construction process as well as extensive weather delays in the spring of 2024 during key construction periods. New residence construction is limited to 36 months following the issuance of the building permit if the estimated value of the project is over $1,000,001. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value.

Since the estimated value of the project is over $1,000,001, the building permits expired on May 4, 2024. The Construction Time Limits Ordinance does allow the extension of time limit by two sixmonth extensions if the extension request is made in the allotted time as described in Section 8-

10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their first extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolution would supersede any related conditions of ITEM 5G ATTACHMENT 1

City Council
25251 La Rena Lane
June 26, 2025

approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

APPENDIX:

1. Resolution Approving Time Extension for 25251 La Rena Lane, Building Permit # BLD20-0223

2. Building Permit Extension Request

3. BLD20-0223 Inspection Record
ITEM 5G ATTACHMENT 1

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A NEW

MAIN RESIDENCE AND ATTACHED ADU
(LANDS OF KOO)
WHEREAS, Hadi Koo (“Owner”) owns the property commonly known as 25251 La Rena Lane, Los Altos Hills, California (APN 175-38-032); and
WHEREAS, the building permits # BLD20-0223 for a new main residence basement and a new pool house conversion to an ADU were issued on May 4, 2021, with reasonable conditions of approval; and WHEREAS, the permits expired on May 4, 2024, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation of $1,000,001 and over at thirty-six (36) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD20- 0223, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

BY:

Kavita Tankha, Mayor
Arika Miller, City Clerk
ITEM 5G ATTACHMENT 1

ITEM 5G ATTACHMENT 1

ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERGROUND SEWER

ROBERT JOHNSON
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
7/1/2021 11:30 AM
7/1/2021

ROBERT JOHNSON

PARTIAL
Seven Piers are acceptable and have received soils report confirmation of approval. Structural engineer or special inspector letter of acceptance for steel required before concrete.Grounding electrode #4 rebar is acceptable at one of the seven piers.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
7/6/2021 01:00 PM
7/6/2021

ROBERT JOHNSON
PASS
Lower level retaining wall rebar, grade beam, sure void, and hardy wall rebar cages including all thread embedment passes inspection. Under slab plumbing passes inspection. Bond UFER before placement of concrete.
6/16/2025
SUBJECT: BLD20-0223

NEW RESIDENCE
To: HADI KOO
Here are the results of all Inspections located at 25251 LA RENA LANE:

Printed: Monday, June 16, 2025 5:16:03 PM 1 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH PLUMBING
7/8/2021 03:30 PM
7/8/2021

ROBERT JOHNSON
PASS
Under slab plumbing between two retaining walls approximately 7 feet passes inspection.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERSLAB PLUMBING
7/9/2021 10:30 AM
7/9/2021

ROBERT JOHNSON
PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
7/22/2021 11:30 AM
7/22/2021

CSG INSPECTOR
PASS
CSG Inspector Juan Serrano
Foundation steel.. OK
Slab steel.. OK
UFER identified.. OK
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
8/17/2021 02:00 PM
8/17/2021

ROBERT JOHNSON
PASS
Basement retaining walls including structural observation letter are acceptable and pass inspection. OK to double up forms.Please remember to complete extension of UFER grounding electrode.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION
8/25/2021 11:00 AM
8/25/2021

ROBERT JOHNSON
PASS
Live
Facebook retaining walls pass inspection, including UFER grounding electrode, hold downs , anchor bolts and forms.

Printed: Monday, June 16, 2025 5:16:03 PM 2 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERGROUND SEWER
9/3/2021
9/3/2021

ROBERT JOHNSON

NOT READY
Contractor handed me the wrong permit. Signature was crossed off.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERGROUND ELECTRIC
9/3/2021
9/3/2021

ROBERT JOHNSON

NOT READY
Contractor handed me the wrong permit. Signature was crossed off.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
9/23/2021 03:30 PM
9/23/2021

ROBERT JOHNSON
PASS
Live
41 piers including main house pool, site retaining wall and garage Match approved plans have acceptable structural engineer letter of approval, and are approved to place concrete pending soils engineer letter of approval. Please have engineer of record provide a letter specifying 41 Piers and including garage.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERFLOOR PLUMBING
10/7/2021 03:00 PM
10/7/2021

ROBERT JOHNSON

NOT READY
Live
Am & Pm
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERSLAB PLUMBING
10/14/2021 03:30 PM
10/14/2021

ROBERT JOHNSON
PASS
Live
Printed: Monday, June 16, 2025 5:16:03 PM 3 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
10/19/2021 02:30 PM
10/19/2021

ROBERT JOHNSON
PASS
Live
Installation matches approved set of plans with letter from structural engineer of approval.

Contractor may place concrete, at garage slab, interior slabs, new pool prefab slab, grade beams, and all perimeter footings.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
11/12/2021 02:00 PM
11/12/2021

ROBERT JOHNSON
PASS
Live
Swimming pool retaining wall and concrete exterior stairs match approved set of plans and are approved for concrete placement.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH PLUMBING
1/10/2022 10:30 AM
1/10/2022

CSG INSPECTOR

NOT READY
J.Serrano 650-436-2537
Plumber got COVID, Under floor joist not ready
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERFLOOR FRAME
1/14/2022 1:00 PM
7/19/2022

CSG INSPECTOR
PASS
J.Serrano 650-436-2537
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR SHEAR WALL HOLDOWNS
5/5/2022 9:30 AM
5/6/2022

CSG INSPECTOR
PASS
Live - Babak Madani
Received letter from EOR regarding welding. Pending letter from EOR for Sructural shear and hold downs.

Printed: Monday, June 16, 2025 5:16:03 PM 4 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR LATH
9/21/2022
9/21/2022

CSG INSPECTOR
PASS
Live Babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH ALL TRADES
1/20/2023
1/20/2023

CSG INSPECTOR

CORRECTIONS
Live Babak

NAIL PLATES OVER ALL CONDUIT AND PIPES SUBJECT TO DRYWALL SCREW DAMAGE, NO

ROMEX TOUCHING SPINKLER PIPES
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH ALL TRADES
2/7/2023
2/7/2023

CSG INSPECTOR

PARTIAL
Live Babak

NEEDS TO CORRECT LETTER FROM EOR TO MENTION MAIN HOUSE AND NOT JUST ADU FOR STRUCTURAL FRAMING.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH INSULATION
3/13/2023
3/16/2023

CSG INSPECTOR
FAIL
Live Babak
Need to caulk all penetrations
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH INSULATION
3/15/2023
3/15/2023

CSG INSPECTOR
PASS
Live - PM
Printed: Monday, June 16, 2025 5:16:03 PM 5 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

DRYWALL NAIL/SCREWS
4/3/2023
4/3/2023

CSG INSPECTOR
PASS
Live - AM
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
6/21/2023
6/21/2023

CSG INSPECTOR
PASS
Live Babak

GARAGE SLAB - PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SHOWER PAN
6/21/2023
6/21/2023

CSG INSPECTOR
PASS
Live Babak
4 SHOWER PANS - PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GAS PRESSURE TEST
8/24/2023
8/24/2023

CSG INSPECTOR
PASS
Live Babak
Main house final gas test pass - Needs to pay bond for meter release Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SHOWER PAN
11/7/2023
11/7/2023

CSG INSPECTOR
PASS
Live - babak
Tub%20test%20-pass
Printed: Monday, June 16, 2025 5:16:03 PM 6 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROUGH PLUMBING
11/15/2023
11/15/2023

CSG INSPECTOR
PASS
Live - PM
energy dissipater and retention chamber is in place ok to cover Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADING MORATORIUM INSPECTION
11/16/2023

ASTHA KHANAL

CORRECTIONS
GRADING MORATORIUM INSPECTIONS. EMAILED OWNER.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
11/22/2023 11:00 AM
11/22/2023

BABAK MADANI CSG
PASS
AM Michael - 650-799-7100
4 piers for carport - pending letter from soils.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
12/6/2023 11:00 AM
12/6/2023

CSG INSPECTOR
PASS
AM Arron 415-971-1391
grade beam mat slab details SD-6/1
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADING MORATORIUM INSPECTION
12/7/2023

ASTHA KHANAL
PASS
GATE CLOSED - EMAILED CONTRACTOR. CONTRACTOR SENT PHOTOS OF ADDED BMPS.

Printed: Monday, June 16, 2025 5:16:03 PM 7 of 8
ITEM 5G ATTACHMENT 1

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
4/23/2024 AM
4/23/2024
Chris Brown
PASS
420 Due
Underground gas line contractor to cover with 4 inches of sand before covering gas line Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
10/8/2024 PM
10/8/2024
Chris Brown
PASS
PM Michael 650-799-7100
4 inch sewer line abt back of house
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
600 BLD SITE REVIEW
1/23/2025 AM
1/23/2025
Chris Brown

CORRECTIONS
Michael 650-799-7100
Pre-final Inspection
Correction given to contractor plans not on site maybe more Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
634 BLD ELECTRIC METER AUTHORIZATION
6/10/2025 AM
6/10/2025
Chris Brown
PASS
AM Michael 650-799-7100
200 amp service
Printed: Monday, June 16, 2025 5:16:03 PM 8 of 8
ITEM 5G ATTACHMENT 1

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR A NEW MAIN
RESIDENCE, LANDS OF PANG; 13210 EAST SUNSET DRIVE, PERMIT # BLD21-0226.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (Appendix 1) approving the extension request for Building Permit # BLD21- 0226 with a new expiration date of June 26, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permit # BLD21-0226 at 13210 East Sunset Drive that was originally issued on December 20, 2021. See Appendix 2 for a copy of the request. The owner notes, this project experienced delays related to the managing contractor suffering injury on a job in a different city, forcing the project schedule for this permit to be pushed out. New residence construction is limited to 36 months following the issuance of the building permit if the estimated value of the project is over $1,000,001. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is over $1,000,001, the building permits expired on December 20, 2024. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted.

The applicant has submitted a request for an extension for up to a year to complete the work, which is their first extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

The above project, if approved, would result in a one-year extension from the City Council’s ITEM 5G ATTACHMENT 2

City Council
13210 East Sunset Drive
June 26, 2025

approval. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

APPENDIX:

1. Resolution Approving Time Extension for 13210 East Sunset Drive, Building Permit # BLD21-0226

2. Building Permit Extension Request

3. BLD21-0226 Inspection Record
ITEM 5G ATTACHMENT 2

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR A

NEW MAIN RESIDENCE
(LANDS OF PANG)
WHEREAS, Clement Pang (“Owner”) owns the property commonly known as 13210 East Sunset Drive, Los Altos Hills, California (APN 175-27-019); and WHEREAS, the building permit # BLD21-0226 for a new main residence was issued on December 20, 2021, with reasonable conditions of approval; and WHEREAS, the permits expired on December 20, 2024 as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation of $1,000,001 and over at thirty-six (36) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD21-0226, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

BY:

Kavita Tankha, Mayor
Arika Miller, City Clerk
ITEM 5G ATTACHMENT 2

ITEM 5G ATTACHMENT 2

ITEM 5G ATTACHMENT 2

ITEM 5G ATTACHMENT 2

ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERGROUND SEWER

ROBERT JOHNSON
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
204 ENG GRADING MORATORIUM INSPECTION
PM

SAL BISSADA

PARTIAL
Grading Moratorium Inspection date: 2-5-2025.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION
3/8/2022 2:30 PM
3/8/2022

CSG INSPECTOR
PASS
Live
pool retaining wall and mat slab details S1.3 #13
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
4/5/2022 2:00 PM
4/6/2022

CSG INSPECTOR
PASS
Live - Babak Madani
pool walls and bottom of layer of rear house walls ok. Received letters from Geotech, EOR and Lab results from concrete piers.
6/16/2025
SUBJECT: BLD21-0226

NEW RESIDENCE
To: HERRING & WORLEY INC
Here are the results of all Inspections located at 13210 EAST SUNSET DRIVE:

Printed: Monday, June 16, 2025 5:17:34 PM 1 of 6
ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

RETAINING WALL REBAR
4/20/2022 9:30 AM
4/20/2022

CSG INSPECTOR
PASS
Live - Babak Madani
top portions of retaining wall rebar complete.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION
5/17/2022 9:30 AM
5/17/2022

CSG INSPECTOR
PASS
Live Babak
SLAB IN GARAGE AND GARAGE RETAINING WALLS AND GRADE BEAM.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
6/9/2022
6/9/2022

CSG INSPECTOR
PASS
Live Babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERSLAB PLUMBING
6/27/2022 10:00 AM
6/27/2022

CSG INSPECTOR
PASS
basement bath room and half bath
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
6/29/2022
6/29/2022

CSG INSPECTOR
PASS
Live - PM
Basement slab rebar - pass by cLor
Printed: Monday, June 16, 2025 5:17:34 PM 2 of 6
ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
4/17/2023
4/17/2023

CSG INSPECTOR

PARTIAL
Live Babak
Pending letters from soils and EOR
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION
6/15/2023
6/15/2023

CSG INSPECTOR
PASS
Live Babak
Top of garden retaining wall/ top of pool and lightwell for music room- rebar passes inspection with engineer of record letter
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR SHEAR WALL HOLDOWNS
8/14/2023
8/14/2023

CSG INSPECTOR
PASS
Live Babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

ROOF NAILING
8/14/2023
8/14/2023

CSG INSPECTOR
PASS
Live Babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
10/19/2023
10/24/2023

CSG INSPECTOR
PASS
Live Babak
Stairs leading to music room and to light well - pass
Printed: Monday, June 16, 2025 5:17:34 PM 3 of 6
ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
11/13/2023
11/13/2023

CSG INSPECTOR
PASS
Live Babak
back patio slab - pass
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADING MORATORIUM INSPECTION
11/15/2023

ASTHA KHANAL

CORRECTIONS
GRADING MORATORIUM INSPECTION.

SPOKE WITH SITE SUPER. REVISIT.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
003 STOP WORK
1/10/2024
1/29/2024

JOHN CHAU

STAFF ONLY
Spoke with JC about stop work, close out
Responded to parking issue on E Sunset Drive and issued a Stop Work notice.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
2/7/2024 AM
2/7/2024
Chris Brown

CANCELED
AM Fred 650-591-1441
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
2/8/2024 08:00 AM
2/8/2024
Chris Brown
PASS
AM Fred 650-591-1441 @ 11AM
Driveway rebar
Printed: Monday, June 16, 2025 5:17:34 PM 4 of 6
ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
602 BLD PROGRESS
3/25/2024 PM
3/25/2024
Chris Brown

PARTIAL
Hydronic tubing basement and floors that get tile at main and upper floors work is in progress Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
602 BLD PROGRESS
4/24/2024 PM
4/24/2024
Chris Brown
PASS
648 Due
Top. Floor hydronic system pass
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
4/24/2024
4/24/2024
Chris Brown

PARTIAL
4 inch conduit along house and driveway
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
602 BLD PROGRESS
5/16/2024 AM
5/16/2024
Chris Brown
PASS
648 Due Fred 650-591-1442 hydronics
Completion oh Hydronic floor installation and pressure test Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
617 BLD ROUGH PLUMBING
9/17/2024 PM
9/17/2024
Chris Brown
PASS
PM Fred 650-591-9441
Printed: Monday, June 16, 2025 5:17:34 PM 5 of 6
ITEM 5G ATTACHMENT 2

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
630 BLD GAS TEST
9/17/2024
9/17/2024
Chris Brown
PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
618 BLD ROUGH ELECTRICAL
3/17/2025 PM
3/17/2025
Chris Brown

CANCELED
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
001 NOTES TO INSPECTOR
3/17/2025
3/17/2025
Chris Brown

CORRECTIONS
Contractor informed of expired permit
Contractor informed of expired permit
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
617 BLD ROUGH PLUMBING
6/4/2025 PM
6/4/2025
Chris Brown
PASS
PM ANDRE 408-499-7665
Retention tank and debris box with pipe attached Contractor to show proximity on plan Printed: Monday, June 16, 2025 5:17:34 PM 6 of 6
ITEM 5G ATTACHMENT 2

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR A NEW MAJOR
ADDITION TO THE MAIN RESIDENCE, LANDS OF HYDER, 11778 MARIA LANE, PERMIT # BLD21-0560.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Interim Community Development Director APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (Appendix 1) approving the extension request for Building Permit # BLD21- 0560 with a new expiration date of June 26, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permit #BLD21-0560 at 11778 Maria Lane that was originally issued on September 30, 2022. See Appendix 2 for a copy of the request.

The owner notes, experienced delays from significant weather delays during key phases of construction and pauses in work during the grading moratorium. New residence construction is limited to 30 months following the issuance of the building permit if the estimated value of the project is between $500,000 and $1,000,000. See Los Altos Hills Municipal Code, Title 8, Section

10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $500,000 and $1,000,000, the building permits expired on March 30, 2025. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their first extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolution would supersede any related conditions of ITEM 5G ATTACHMENT 3

City Council
11778 Maria Lane
June 26, 2025

approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

APPENDIX:

1. Resolution Approving Time Extension for 11778 Maria Lane, Building Permit # BLD21- 0560

2. Building Permit Extension Request

3. BLD21-0560 Inspection Record
ITEM 5G ATTACHMENT 3

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR

A NEW MAJOR ADDITION TO A MAIN RESIDENCE
(LANDS OF HYDER)
WHEREAS, Kamal Hyder (“Owner”) owns the property commonly known as 11778 Maria Lane, Los Altos Hills, California (APN 336-42-028); and WHEREAS, the building permit # BLD21-0560 for a new major addition to the main residence was issued on September 30, 2022, with reasonable conditions of approval; and WHEREAS, the permits expired on March 30, 2025, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation of $500,000 to $1,000,000 and over at thirty (30) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD21-0560, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

BY:

Kavita Tankha, Mayor
Arika Miller, City Clerk
ITEM 5G ATTACHMENT 3

BUILDING DIVISION
&RQVWUXFWiRQ7iPH/iPiW5HYiHZDQG
E[WHQViRQ5HTXHVW)RUP
Email completed form to:

[email protected]
Permit Extension Request Date: _________________________________________________ Permit No: ___________________________________________________________________ Address: _____________________________________________________________________ 3HUPiW'HVFUipWiRQ
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Initial Permit Issuance Date: ____________________________________________________ Permit Expiration Date: ________________________________________________________ List any previous extensions granted (include dates): ________________________________ /DVWExtensions Approved by: Building Official
City Council
Total Number of ExtensionV Granted for this Permit: ________________________________ Expiration Dates for Previous Extensions: _________________________________________ I would like to request a Permit Extension for the above project. Construction on this project was delayed due to the following circumstances (provide documentation regarding delays):
______________________________________________________________________________ ______________________________________________________________________________ Name: ________________________________________________________________________ Signature: _____________________________________________________________________ Title (if applicable): _____________________________________________________________ Business name (if applicable): ____________________________________________________ Phone number: ________________________________________________________________ Email: ________________________________________________________________________ Permit Extension Request Application Checklist:
o Completed application form and petition letter
o Documentation of original permit
o Documentation of project delays
o Original inspection record
o Planned timeline for project completion
Staff Approval : _________________________________
Print Name Date
___________________________
Signature
Director Approval : ________________________________
Print Name Date
___________________________
Signature
April 22, 2025
BLD21-0560
11778 Maria Ln Los Altos Hills, CA 94024
Major Addition
September 30, 2022
March 30, 2025
None
None
N/A
Meeting the grading moratorium and the rainy season caused extensive delays in foundation and waterproofing work
Kamal Hyder
Principal
Breakthrough Builders, LLC
1 (408) 582-2066
[email protected]
Email: __________________________________
ITEM 5G ATTACHMENT 3 Page 160 of 485
26379 Fremont Road
Los Altos Hills, CA
94022 Phone: 650-947-2501 [email protected] Municipal Code Requirements for Construction Time Limit and Extension of Time Limit 8-10.04 Construction completion time limit guidelines.

New Dwellings and Remodels with Additions. Except where a longer time period is approved pursuant to Section 8-10.05, the maximum time for completion of approved new dwellings or remodels with additions, following issuance of the building permit, shall not exceed the following time limits listed in Table 1:

TABLE 1
New Dwellings and Remodels with Additions
Estimated Value of Project ($) Construction Time Limit
$0-$250,000 18 Month
$250,001 to $500,000 24 Months
$500,001 to $1,000,000 30 Months
$1,000,001 and over 36 Months
All Other Construction Projects. Except where a longer time period is approved pursuant to Section 8-

10.05, the maximum time for completion of all other applicable construction projects (e.g., remodels, alterations, modifications, repairs, new construction of accessory structures, etc.), following issuance of the building permit, shall not exceed the following time limits listed in Table 2:

TABLE 2 All Other Construction Projects:

Estimated Value of Project ($) Construction Time Limit
$0-$100,000 12 Month
$100,001 to $250,000 18 Months
$250,001 to $500,000 24 Months
$500,001 and over 30 Months
The construction time limit period shall commence on the date the building permit is issued. Every building permit issued by the Town under the provisions of the building code shall expire and automatically become null and void upon reaching the construction time limit unless a time extension is granted under Section 8-10.05. Said time extension shall be granted prior to the expiration of the building permit. 8-10.05 Extension of construction time limit. In the event a project has not passed a final inspection in the allotted time period as prescribed by Table 1 or Table 2 under Section 8-10.04, the applicant/owner may be entitled to up to two (2), six (6) month extensions to complete the work. An application for an extension of the construction time limit shall be submitted at least fourteen (14) days prior to the expiration of the time limit period and shall be accompanied by a written explanation of the reasons for the requested extension and a fee, as established by City Council resolution. If the Building Official, upon review of the application, grants an extension, the additional six (6) month extension period shall start from the date of the original time limit expiration or the most recent extension expiration date.

A construction completion deposit shall be required pursuant to Section 8-10.06 prior to the granting of the time extension. Time limits shall not be increased through the issuance of subsequent building permits for the same project or for modifications to the original permit unless authorized by the City Council.

ITEM 5G ATTACHMENT 3

Attn. Building Department Kamal Hyder
Town of Los Altos Hills Breakthrough Builders, LLC
26379 Fremont Road 11778 Maria Lane
Los Altos Hills, CA 94022 Los Altos Hills, CA 94024
April 22, 2025
Re: Permit Extension for Permit Number BLD21-0560.

Project Address: 11778 Maria Lane, Los Altos Hills, CA 94024 Dear Building Department,
I am writing to request an extension for the construction permit issued for this project. The current permit expired on March 30, 2025. The permit was issued on September 30, 2022, and we immediately lost about 8 months, due to the Town’s grading moratorium. We got the foundation steel inspected in September 2024 and have been making progress since.

Now the frame is up and rough work is complete, and we’re ready to get rough trades inspected.

We are committed to ensuring the quality and safety of our project and believe that the extension will allow us to achieve our goals eYectively and complete the project. We need at least 9 months to complete stucco, insulation, drywall and finish work and we kindly ask for an extension of the building permit until January 31, 2026. This is the first time we are requesting an extension of this building permit.

Please feel free to contact me at 408-582-2066 or info@ breakthroughbuilders.com if you require any further information or documentation to facilitate this request.

Thank you for considering our request. We look forward to your prompt response.

Best Regards,
Kamal Hyder
Attached: Inspection Card
ITEM 5G ATTACHMENT 3

ITEM 5G ATTACHMENT 3

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERGROUND SEWER

ROBERT JOHNSON
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
7/17/2023
7/17/2023

CSG INSPECTOR

NOT READY
Live Babak
NO ONE PRESENT. CONTRACTOR SAID HE CANCELLED INSPECTION THIS MORNING BY LEAVING A VOICEMAL ON THE INSPECTION LINE.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
7/24/2023
7/24/2023

CSG INSPECTOR

PARTIAL
Live Babak
Cages - ok piers have water need to pump at time of pour. Soils engineer will be on site at time of pour to verify water has been removed. Special inspection will occur right before pour.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADE BEAMS
9/14/2023
9/14/2023

CSG INSPECTOR
PASS
Live Babak
6/16/2025
SUBJECT: BLD21-0560

ADDITION AND REMODEL
To: owner-builder
Here are the results of all Inspections located at 11778 MARIA LANE:

Printed: Monday, June 16, 2025 5:18:47 PM 1 of 5
ITEM 5G ATTACHMENT 3

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

RETAINING WALL REBAR
11/6/2023
11/6/2023

CSG INSPECTOR
PASS
Live Babak
ok - first wall.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERSLAB PLUMBING
11/6/2023
11/6/2023

CSG INSPECTOR
PASS
Live babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR SHEAR WALL HOLDOWNS
11/14/2023
11/14/2023

CSG INSPECTOR

PARTIAL
Live - PM
EOR needs to sign off on top of retaining wall hardware before pour Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADING MORATORIUM INSPECTION
12/7/2023

ASTHA KHANAL
PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
1/23/2024 PM
1/23/2024
Chris Brown
PASS
PM Kamal 408582-2066
Printed: Monday, June 16, 2025 5:18:47 PM 2 of 5
ITEM 5G ATTACHMENT 3

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
9/5/2024 PM
9/5/2024

CSG INSPECTOR
PASS
pm kamal 408-582-2066
forms
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
9/18/2024 AM
9/18/2024
Chris Brown
PASS
am kamal 408-582-2066
rebar concrete wall
Upper basement wall
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
11/6/2024 PM
11/6/2024
Chris Brown
PASS
pm kamal 408-582-2066
Rebar for hallway
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
606 BLD UNDERSLAB MEPS
11/6/2024
11/6/2024
Chris Brown
PASS
3 inch abs for hallway water closet
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
11/6/2024
11/6/2024
Chris Brown
PASS
2 inch abs forced sewer line 6 inch drainage ready to cover Printed: Monday, June 16, 2025 5:18:47 PM 3 of 5
ITEM 5G ATTACHMENT 3

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
11/18/2024 AM
11/18/2024
Chris Brown
PASS
am kamal 408-582-2066
rebar slab
Rebar for patio
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
607 BLD UNDERFLOOR MEPS
12/26/2024 AM
12/26/2024
Chris Brown
PASS
eTRAKiT Inspection Request
12/20/2024 5:48 PM Kamal Hyder
Underfloor plumbing only
Contact Name: Kamal Hyder
Site Address: 11778 MARIA LANE
Phone: 4085822066
e-Mail: [email protected]
Underfloor plumbing
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
619 BLD ROUGH FRAMING
2/12/2025 AM
2/12/2025
Chris Brown
PASS
eTRAKiT Inspection Request
2/6/2025 10:51 PM Kamal Hyder
And Shear Nailing and Roof Nailing
Contact Name: Kamal Hyder
Site Address: 11778 MARIA LANE
Phone: 4085822066
e-Mail: [email protected]
Roof and exterior wall nail pass
Printed: Monday, June 16, 2025 5:18:47 PM 4 of 5
ITEM 5G ATTACHMENT 3

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
615 BLD ALL ROUGH
5/5/2025 AM
5/5/2025
Chris Brown
PASS
pm kamal 408-582-2066
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
627 BLD STUCCO LATH
5/5/2025
5/5/2025
Chris Brown
PASS
Printed: Monday, June 16, 2025 5:18:47 PM 5 of 5
ITEM 5G ATTACHMENT 3

TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR A NEW ADU, LANDS OF JACKSON; 13800 BARTON COURT PERMIT # BLD22-0074.

PREPARED BY: Tim McBirney, Community Development Analyst FROM: Jay Bradford, Community Development Director
APPROVED: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution (Appendix 1) approving the extension request for Building Permit # BLD22- 0074 with a new expiration date of June 26, 2026.

DISCUSSION:

The property owner is requesting an extension of Building Permits # BLD22-0074 at 13800 Barton Court that was originally issued on August 4, 2022. See Appendix 2 for a copy of the request. The owner notes, experienced delays in the construction of a new detached Accessory Dwelling Unit due to an unexpected change in contractor. New residence construction is limited to 30 months following the issuance of the building permit if the estimated value of the project is between $500,000 and $1,000,000. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $500,000 and $1,000,000, the building permits expired on February 4, 2025. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their first extension request. A copy of the inspection record for the project is attached as Appendix 3 to help give a better understanding of the project progress.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from City Council’s approval of this request to complete the project. Following a year, the applicant will have to pay the final deposit bond in an amount equal to the lesser of 10% of the estimated cost to complete the project, as determined by the Building Official, or $50,000 for which if they exceed the extension’s time limit, the applicant will face penalties again. In addition, they will be required to apply for another permit extension.

The above project, if approved, would result in a one-year extension from the City Council’s approval. The approved permit extension resolution would supersede any related conditions of ITEM 5G ATTACHMENT 4

City Council
13800 Barton Court
June 26, 2025

approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2024-25 CITY COUNCIL WORK PLAN:

This is not part of the 2024-25 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

APPENDIX:

1. Resolution Approving Time Extension for 13800 Barton Court, Building Permit # BLD22- 0074

2. Building Permit Extension Request

3. BLD22-0074Inspection Record
ITEM 5G ATTACHMENT 4

RESOLUTION -25

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING A TIME EXTENSION OF AN APPROVED BUILDING PERMIT FOR

A NEW ADU
(LANDS OF JACKSON)
WHEREAS, Peter Jackson (“Owner”) owns the property commonly known as 27800 Via Feliz, Los Altos Hills, California (APN 175-25-058); and WHEREAS, the building permit # BLD22-0074 for a new ADU was issued on August 4, 2022, with reasonable conditions of approval; and
WHEREAS, the permits expired on February 4, 2025, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for new dwellings and remodels with additions with a project valuation between $500,000 and $1,000,000 at thirty (30) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owners, a one (1) year Time Extension of approved Building Permit # BLD22-0074, subject to the originally adopted conditions.

The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

BY:

Kavita Tankha, Mayor
Arika Miller, City Clerk
ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SHOWER PAN

CSG INSPECTOR
Live - AM
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

UNDERSLAB PLUMBING
9/1/2022
9/1/2022

CSG INSPECTOR
PASS
Live Babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

SLAB STEEL
9/14/2022
9/16/2022

CSG INSPECTOR
PASS
Live Babak
w/ letters
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

FOUNDATION STEEL
10/6/2022
10/7/2022

CSG INSPECTOR
PASS
Live Babak
Basement walls (first form wall) - ok
6/16/2025
SUBJECT: BLD22-0074
ADU
To: TOPOS ARCHITECTS
Here are the results of all Inspections located at 13800 BARTON COURT:

Printed: Monday, June 16, 2025 5:20:12 PM 1 of 6
ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

RETAINING WALL REBAR
10/13/2022 4:00 PM
10/17/2022

CSG INSPECTOR
PASS
Live Babak
basement walls
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR LATH
10/20/2022
10/24/2022

CSG INSPECTOR
PASS
live- babak
Retaining wall water proofing for basement walls ok
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR LATH
10/24/2022
10/24/2022

CSG INSPECTOR

NOT READY
live- babak
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
12/12/2022
12/12/2022

CSG INSPECTOR

PARTIAL
Live Babak
Retaining wall piers for behind the ADU and next to pool. Pending letter from EOR and soils engineer.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
1/4/2023
1/4/2023

CSG INSPECTOR
PASS
Live Babak

RECEIVED LETTER FOR FIRST TIER OF PIERS FOR RETAINING WALLS, REBAR FOR RETAINING WALLS PASSES.

Printed: Monday, June 16, 2025 5:20:12 PM 2 of 6
ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

PIERS
1/23/2023
1/23/2023

CSG INSPECTOR

PARTIAL
Live Babak
PIERS (14) 12' DEEP 16" DIAMETER #3 SPIRAL TIE W/ 6 #5 VERTICALS FOR 2ND TIER RETAINING

WALLS - PASS PENDING LETTER FROM EOR
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

RETAINING WALL REBAR
1/30/2023
1/30/2023

CSG INSPECTOR
PASS
Live Babak
2nd tier retaining wall horizontal/vertical - pass
Received letter from EOR for retaining wall piers.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

EXTERIOR SHEAR WALL HOLDOWNS
3/9/2023
3/9/2023

CSG INSPECTOR

PARTIAL
Live Babak
nails need to be 2" at shear wall/top plate. missing straps at shear wall penetrations Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:

GRADING MORATORIUM INSPECTION
11/15/2023

ASTHA KHANAL
PASS
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
10/15/2024 PM
10/15/2024
Chris Brown

CORRECTIONS
pm salvador 650-814-3026
Plan. Needs to show locality of gas and sewer and retaining wall to be added Printed: Monday, June 16, 2025 5:20:12 PM 3 of 6
ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
605 BLD UNDERGROUND UTILITIES
10/29/2024 AM
10/29/2024
Chris Brown
PASS
eTRAKiT Inspection Request
10/23/2024 9:31 PM Salvador Ramirez
Contact Name: Salvador Ramirez
Site Address: 13800 BARTON COURT
Phone: 6508143026
e-Mail: [email protected]
Gas water electric
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
610 BLD FOUNDATION
11/27/2024 AM
11/27/2024
Chris Brown
PASS
eTRAKiT Inspection Request
11/25/2024 11:00 AM Salvador Ramirez
piers for retaining wall
Contact Name: Salvador Ramirez
Site Address: 13800 BARTON COURT
Phone: 6508143026
e-Mail: [email protected]
Piers for lower retaining wall
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
615 BLD ALL ROUGH
12/5/2024 AM
12/5/2024
Chris Brown

PARTIAL
eTRAKiT Inspection Request
12/2/2024 10:50 AM
Contact Name: Salvador Ramirez
Site Address: 13800 BARTON COURT
Phone: 6508143026
e-Mail: [email protected]
Partial final pending sign off of fire rough
Printed: Monday, June 16, 2025 5:20:12 PM 4 of 6
ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
609 RETAINING WALL
12/19/2024 PM
Building Inspector
eTRAKiT Inspection Request
12/19/2024 9:03 AM Salvador Ramirez
check rebar for retaining wall
Contact Name: Salvador Ramirez
Site Address: 13800 BARTON COURT
Phone: 6508143026
e-Mail: [email protected]
changed inspection to PM for 12/19
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
609 RETAINING WALL
12/19/2024
12/19/2024 AM
Chris Brown
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
615 BLD ALL ROUGH
12/30/2024 AM
12/30/2024
Chris Brown
PASS
am salvador 650-814-3026
the inspection before sheetrock
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
617 BLD ROUGH PLUMBING
1/27/2025 AM
1/27/2025
Chris Brown
PASS
am Sal 650-814-3026
4 inch and 6 inch drainage at front of residence to pit Printed: Monday, June 16, 2025 5:20:12 PM 5 of 6
ITEM 5G ATTACHMENT 4

Town of Los Altos Hills
26379 Fremont Rd
Los Altos Hills,CA 94022
Phone:

Fax:

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
613 INSULATION
2/5/2025 PM
2/5/2025

CSG INSPECTOR
PASS
Inspector Juan Serrano 831-442-4655
all levels walls and inline exposed cert. confirmed
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
622 BLD DRYWALL NAILING
2/19/2025 PM
2/19/2025
Chris Brown
PASS
pm salvador 650-814-3026
Told the applicant that permit has expired.

Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
602 BLD PROGRESS
2/19/2025
2/19/2025
Chris Brown
PASS
Rebar for pool deck
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
629 BLD TUB SHOWER PAN
3/18/2025 AM
3/18/2025
Chris Brown
PASS
am Salvador 650-814-3026
Inspection Type:

Scheduled Date/Time:

Completed Date/Time:

Inspector:

Result:

Remarks:

Notes:
627 BLD STUCCO LATH
4/16/2025 AM
4/16/2025
Chris Brown
PASS
Exterior lath
Printed: Monday, June 16, 2025 5:20:12 PM 6 of 6
ITEM 5G ATTACHMENT 4

ITEM 7A
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: ANNUAL WORKFORCE VACANCY, RECRUITMENT, AND RETENTION REPORT AS REQUIRED UNDER AB 2561
FROM: Thomas Leung, Finance Director
APPROVED: Peter Pirnejad, City Manager PP
RECOMMENDATION: That the City Council:

Hold a public hearing and receive and file the annual report on workforce vacancies, recruitment, and retention efforts, as required under Government Code §3502.3 (AB 2561).

BACKGROUND:

Assembly Bill 2561 (AB 2561), effective January 1, 2025, requires all California local public agencies to present an annual report to their governing body at a public meeting on:
• Status of job vacancies
• Recruitment and retention efforts
• Any obstacles in policies or procedures that may hinder hiring This report (Attachment 1) must be presented at a public hearing at least once per fiscal year and, if applicable, prior to the adoption of the budget. Additional requirements apply if the agency has recognized employee bargaining units or if vacancy rates exceed 20% in a bargaining unit. The Town has no recognized employee organizations, and these enhanced reporting provisions do not apply.

The purpose of the law is to promote transparency and accountability in workforce management, and to ensure public agencies actively address staffing challenges that may affect service delivery.

DISCUSSION:

1. Status of Job Vacancies (as of June 18, 2025)
• Authorized positions: 27
• Filled positions: 26
• Vacant positions: 1
• Vacancy rate: 4%
The Town currently has one vacant position: the Assistant Director of Community Development. This role has remained unfilled as the Town reassesses the needs and staffing structure of the Community Development Department. As part of the FY 2025–26 Proposed Budget, the Town proposes to eliminate

Staff Report to City Council Page 2
AB 2561 Vacancy Reporting
June 26, 2025
the Assistant Director position and instead add two Assistant/Associate Planner positions to better align with the department’s workload and service delivery needs.

Vacancy Rates by Department
Department Total FTE Vacant FTE Vacancy Rate
General Administration 5 0 0%
Finance & Administrative Services 4 0 0%
Community Development 6 1 17%
Public Works 11 0 0%
Community Services 1 0 0%
Total 27 1 4%
The Town has no formally recognized employee organizations, and no occupational group or department exceeds the 20% vacancy threshold set forth in Government Code §3502.3(c). Therefore, the enhanced reporting provisions do not apply.

2. Recruitment Efforts
In the past 12 months, the Town has initiated recruitment for 7 positions, including:
• Senior Planner
• Management Analyst
• Senior Accountant
• Public Works Inspector
• Maintenance Worker I
• Accounting Technician
• Assistant Planner
The average time to fill a position was approximately 12 weeks.

Recruitment strategies include:
• Broad posting via CalOpps and the Town website
• Direct outreach to professional associations and LinkedIn • Use of recruiters for executive positions and hard-to-fill roles

3. Retention Strategies
The Town of Los Altos Hills has made investments in employee retention as part of its 2024–25 City Council Work Plan. Recognizing that staff turnover undermines service continuity and institutional knowledge, the Town has implemented several key initiatives in recent years to strengthen employee engagement, satisfaction, and longevity.

Staff Report to City Council Page 3
AB 2561 Vacancy Reporting
June 26, 2025
Stay Interview Program (Beginning in 2023)
The Town launched a formal Stay Interview Program in 2023 and conducted a second round in early 2025. Interviews were reviewed by consultant Dr. Frank Benest. Key themes included:
• Improved morale and culture since 2023
• Appreciation for flexible work schedules and hybrid options • Persistent concern over salary competitiveness, especially in technical and management roles These findings led directly to Employee Handbook Updates and the Compensation Study.

Employee Handbook Updates (September 2024)
Following the initial stay interview findings, the Town revised its Employee Handbook with changes designed specifically to address employee feedback and improve long-term retention:
• Vacation Accrual: New tier added for up to 30 days/year; cap raised to 320 hours • Vacation Cash-Out: Option to cash out up to full next-year accrual with usage/retention thresholds
• Wellness Benefits: Annual reimbursement increased by $500 to $1,075 • Tuition Reimbursement: Full CSU tuition for degree programs and $1,500/year for other education or certifications
• Work-Life Flexibility: City Manager may approve temporary adjustments to work schedules to accommodate caregiving responsibilities or health-related needs. • Internal Promotions: Streamlined process for in-series and interim-to-permanent appointments without formal recruitment
These policies were benchmarked against neighboring cities, and overall, the Town’s benefits are now competitive in key categories such as vacation, wellness, and professional development.

Compensation Study (April 2025)
In response to stay interview feedback identifying salary as a retention risk, the Town conducted a comprehensive Town-wide Compensation Study.
• Compared all Town positions to peer agencies within a reasonable commuting distance, focusing on jurisdictions in the same regional labor market where the Town competes for talent. • Found that 60% of roles were 5%+ below market, with some critical positions (e.g., Building Official, City Clerk, Maintenance Superintendent, Finance Manager) more than 10% below • Proposed salary range adjustments between 2% and 16%, effective July 1, 2025:
o All roles ≥2% below market will be aligned to the market median o Roles <2% below market will receive a 2% CPI adjustment o All changes will be applied through the merit-based review process

Staff Report to City Council Page 4
AB 2561 Vacancy Reporting
June 26, 2025

4. Obstacles to Hiring
While the Town is nearly fully staffed, feedback from recent stay interviews highlights several ongoing structural challenges:
• Regional Salary Disparities: Even after the proposed salary increases, the Town remains less competitive than larger neighboring jurisdictions (e.g., Palo Alto, Mountain View, Menlo Park, Cupertino) with larger budgets and tax bases, making it harder for smaller agencies to attract and retain talent.
• Limited Advancement Opportunities: The Town’s small size offers fewer promotional opportunities, which may deter growth-oriented candidates or contribute to turnover. • Housing and Commute Barriers: High regional housing costs and long commute times make it difficult to attract candidates.

This report fulfills the Town’s annual requirement under Government Code §3502.3 to publicly disclose the status of job vacancies and to report on efforts to recruit and retain qualified personnel. The Town has made meaningful and measurable investments in employee satisfaction, competitiveness, and organizational culture.

ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

Employee recruitment and retention is a stated priority in the 2024–25 City Council Work Plan.

FISCAL IMPACT:

There is no immediate fiscal impact from receiving this report.

ATTACHMENTS

1. AB 2561 Annual Workforce Vacancy, Recruitment, and Retention Report

AB 2561 Annual Workforce
Vacancy, Recruitment, and
Retention Report

CITY COUNCIL
JUNE 26, 2025
ITEM 7A, ATTACHMENT 1

AB 2561
• Effective January 1, 2025• Assembly Bill 2561 requires annual public report on:
• Status of job vacancies• Recruitment and retention efforts• Any obstacles in policies or procedures that may hinder hiring • Additional requirements apply if the agency has recognized employee bargaining units or if vacancy rates exceed 20% in a bargaining unit
• The Town has no recognized employee organizations, and these enhanced reporting provisions do not apply
2

VACANCY STATUS (AS OF JUNE 18, 2025)
• Authorized positions: 27• Filled positions: 26• Vacant positions: 1• Vacancy Rate: 4%• Vacant: Assistant Director of Community Development 3

VACANCY RATES BY DEPARTMENT
(AS OF JUNE 18, 2025)
Department Total FTE Vacant FTE Vacancy RateGeneral Administration 5 0 0%Finance & Administrative Services 4 0 0%Community Development 6 1 17%Public Works 11 0 0%Community Services 1 0 0%Total 27 1 4% 4

RECRUITMENT PROCESS
5

RECRUITMENT EFFORTS
• 7 positions recruited (past 12 months):
• Senior Planner• Management Analyst• Senior Accountant• Public Works Inspector• Maintenance Worker I• Accounting Technician• Assistant Planner • Average time to fill: ~12 weeks• Strategies:
• CalOpps, Town website• Professional associations, LinkedIn• Executive recruiters for key roles 6

RETENTION STRATEGIES
• Stay Interviews (2023, 2025)
• Improved morale and culture since 2023• Appreciation for flexible work schedules and hybrid options• Persistent concern over salary competitiveness, especially in technical and management roles • Employee Handbook Updates (September 2024)
• Vacation Accrual: New tier added for up to 30 days/year; cap raised to 320 hours• Vacation Cash-Out: Option to cash out up to full next-year accrual with usage/retention thresholds• Wellness Benefits: Annual reimbursement increased by $500 to $1,075• Tuition Reimbursement: Full CSU tuition for degree programs and $1,500/year for other education or certifications
• Work-Life Flexibility: City Manager may approve temporary adjustments to work schedules to accommodate caregiving responsibilities or health-related needs.
• Internal Promotions: Streamlined process for in-series and interim-to-permanent appointments without formal recruitment
7

RETENTION STRATEGIES
• Compensation Study (April 2025)
• Compared all Town positions to peer agencies within a reasonable commuting distance, focusing on jurisdictions in the same regional labor market where the Town competes for talent • Found that 60% of roles were 5%+ below market• Proposed salary range adjustments between 2% and 16%, effective July 1, 2025:
• Roles ≥2% below market: adjusted to market median• Roles <2% below market: receive 2% CPI adjustment• All changes applied through the merit-based review process 8

OBSTACLES TO HIRING
• Regional Salary Gaps: Larger nearby cities with bigger budgets and staff offer higher pay, even after proposed increases
• Limited Advancement: Smaller organization means fewer promotional opportunities• Housing/Commute: High regional housing costs and long commute times make it difficult to attract candidates
9

RECOMMENDATION
• Hold a public hearing and receive and file the annual report on workforce vacancies, recruitment, and retention efforts, as required under Government Code §3502.3 (AB 2561) 10

QUESTIONS AND

COMMENTS

ITEM 7B Staff Report
TOWN OF LOS ALTOS HILLS June 26, 2025
Staff Report to the City Council
SUBJECT: RESOLUTION ADOPTING THE PROPOSED FY 2025-26 OPERATING BUDGET AND FY 2025-26 TO 2029-30 FIVE-YEAR CAPITAL

IMPROVEMENT PLAN BUDGET AND GANN LIMIT FOR THE

TOWN OF LOS ALTOS HILLS AND RESOLUTION APPROVING THE
FY 2025-26 SALARY SCHEDULE
FROM: Thomas Leung, Finance Director
APPROVED BY: Peter Pirnejad, City Manager
RECOMMENDATION: That the City Council:

1. Approve a resolution adopting the Town’s FY 2025-26 Operating and FY 2025-26 to 2029-30 Five-Year Capital Budget and the FY 2025-26 Gann Appropriations Limit (Attachment 1)

2. Approve a resolution adopting the Town’s FY 2025-26 Salary Schedule (Attachment 2)

3. Approve a resolution to amend the Classification Plan to establish a new classification and approve the job specification for Project Manager (Attachment 3)

4. Approve a resolution adopting the FY 2025-26 Reserve Policy and updated reserve balances as of June 30, 2025 (Attachment 4)
DISCUSSION:

The budget is an annual planning tool that communicates priorities and sets the Town’s operating and spending policy for the year. The City Manager is responsible for presenting a budget to the City Council, in accordance with the Municipal Code 2-3.219. The objective of the budget is to ensure that there are enough funds to meet ongoing spending needs. The following sections highlight the requested actions of Council related to budget adoption.

FY 2025-26 Operating Budget
The proposed budget has been reviewed on several occasions prior to adoption. This includes a budget preview presented to the FIC on May 5, a joint City Council/FIC study session on May 22, a follow-up FIC discussion on June 2, and a public release of the proposed budget on June

18. The June 18 release included a memo (Attachment 5) summarizing changes to the budget document and providing responses to budget questions raised by City Council and FIC members.

A financial summary of the FY 2025-26 budget is below, with the budget document included as Attachment 3 to this report. An in-depth discussion of the FY 2025-26 budget is included in the budget document as a part of the City’s Manager’s Budget Message. A summary of the FY 2025- 26 budget isincluded in the table on the following page.

Staff Report to City Council
Proposed FY 2025-26 Budget
June 26, 2025

General
Fund
Special
Revenue
Capital
Projects
Sewer Internal
Service
Total
Beginning
Balance
16,679,817 499,149 3,485,318 4,699,667 822,325 26,186,276 Revenues 18,481,207 130,974 1,256,550 4,401,444 1,426,106 25,696,280 Expenditures (18,162,369) - (3,249,310) (5,133,062) 1,426,106 (27,970,848) Net Transfers (1,513,070) (116,541) 1,618,635 10,976 - - Ending
Balance
$15,485,584 $513,582 $3,111,193 $3,979,024 $822,325 $23,911,709 FY 2025-26 to 2029-30 Capital Improvement Plan
The five-year Capital Improvement Plan (CIP) presented for adoption represents the first step in a comprehensive update of the CIP. That being said, the fiscal 2025-26 to 2029-30 project costs are reflective of staff’s expectation for each of the projects listed in the CIP section of the budget.

FY 2025-26 Appropriations Limit
The Town is required by Article XIIIB of the California Constitution (Proposition 4) to calculate, each fiscal year, the maximum amount of appropriations subject to limitation. This “Gann Limit” is designed to restrict the annual growth of tax revenues used to fund governmental operations.

Proposition 111, approved by voters in June 1990, amended Article XIIIB to provide greater flexibility in calculating the limit by allowing the use of additional growth factors. Each year, the Town selects the applicable factors—such as population and cost of living changes—to determine the maximum allowable increase in the appropriations limit.

For FY 2025–26, the Town’s appropriations subject to limitation are below the Gann Limit. A detailed calculation is provided in Attachment 1.

FY 2024-25 Appropriations Limit $ 9,499,965
Change in County of Santa Clara Population 1.0033
Change in California Per Capita Personal Income 1.0644
FY 2025-26 Appropriations Limit $ 10,144,994
FY 2025-26 Appropriations Subject to Limitation $ 8,549,859 Under / (Over) Limit $ 1,595,135

Staff Report to City Council
Proposed FY 2025-26 Budget
June 26, 2025

FY 2025-26 Salary Schedule
The California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis. As such, the Town updates its salary schedule annually for approval during the budget adoption process.

All salary ranges found to be 2% or more below market will be adjusted to the market median in FY 2025–26. Ranges with a gap of less than 2% will receive a standard CPI adjustment of 2%. It is important to note that this is not a cost of living adjustment as individual salary changes will be merit-based and administered through the annual performance review process. ● The largest gaps appear in key roles, with Building Official (-16%), City Clerk (-15%), Maintenance Superintendent (-13%), Building Inspector (-14%), Senior Building Inspector (- 11%), Maintenance Worker I (-11%), Finance Manager (-10%), and Deputy City Manager (- 10%) showing double-digit disparities with the market.
● Although the City Clerk and Maintenance Superintendent position showed a substantial market gap, the Town will eliminate the Senior City Clerk and Senior Maintenance Superintendent classification, as this title is not commonly used by comparable agencies and no longer aligns with the Town’s organizational structure.
● The Building Official, Building Inspector, Senior Building Inspector, and Finance Manager roles remain in the salary schedule to preserve flexibility for future staffing needs, but are not currently budgeted or filled.

FY 2025-26 Reserve Policy
As part of the FY 2025–26 budget process, the Town reviewed and updated its reserves to ensure alignment with adopted policy targets, actual funding needs, and best practices. The Operating Contingency Reserve was renamed the General Fund Stabilization Reserve to more accurately reflect its purpose and to align with Government Finance Officers Association (GFOA) terminology and recommendations. Adjustments were also made to reflect actual program needs and avoid duplicate pension reserves. These changes ensure consistency with the Town’s reserve policy and support long-term financial sustainability.

The reserves will be updated as of June 30, 2025. The General Fund Stabilization Reserve will increase to $3.1 million, meeting the Town’s policy target of three months of operating costs and aligning with GFOA best practices. The Capital Projects Reserve will increase to $3.4 million, preserving prior appropriations to fund approved but incomplete capital projects. The Facilities Replacement Reserve decreases to $3.0 million following the scaled-back Civic Center Improvements project, now focused on Parks and Recreation Building renovations. The Pension Contribution Reserve will drop to $0.5 million, reflecting the planned $1.0 million transfer to the Section 115 Trust based on the recommendation from the Finance and Investment Committee. The reserve was also updated to account for pension reserves in the Section 115 Trust. Other reserves include $1.25 million for disaster contingency and $409,000 for vehicle and equipment replacement. 2024 - 25 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for financial transparency and is part of the City Council’s Strategic Work Plan for 2023.

Staff Report to City Council
Proposed FY 2025-26 Budget
June 26, 2025

ENVIRONMENTAL REVIEW:

The Disbursement report does not qualify as a “Project” as defined in California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

The fiscal impact of the FY 2025-26 operating budget and FY 2025-26 to 2029-30 CIP is discussed in detail in the budget document, which is included as Attachment 6.

ATTACHMENTS

1. Resolution to Adopt the FY 2025-26 Operating Budget, FY 2025-26 to 2029-30 Capital Improvement Plan, and FY 2025-26 Appropriation Limit (Gann Limit)

2. Resolution to Adopt the FY 2025-26 Salary Schedule

3. Resolution to Approve the Project Manager Job Specification

4. Resolution to Adopt the FY 2025-26 Reserve Policy

5. Budget Memo June 18, 2025

6. FY 2025-26 Budget Document

ITEM 7B Attachment 1
RESOLUTION xx-25
RESOLUTION ADOPTING THE PROPOSED FY 2025-26 OPERATING BUDGET AND FY 2026-30 FIVE-YEAR CAPITAL IMPROVEMENT PLAN BUDGET AND GANN

LIMIT FOR THE TOWN OF LOS ALTOS HILLS AND RESOLUTION APPROVING THE FY 2025-26 SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills has received and completed its review of the proposed FY 2025-26 Operating and Capital Budget; and WHEREAS, the City Council of the Town of Los Altos Hills now desires to adopt the Appropriations Limit and budget for FY 2025-26.

NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve as follows:

I. The Gann Appropriations Limit as shown in Exhibit A is hereby approved; and II. The Operating and Capital Budget as shown in the FY 2025-26 Proposed Budget presented at the June 26, 2025 Council meeting is hereby approved; and A. The amount of the FY 2025-26 budget for each account area of the budget may be drawn upon in the form of warrants issued for payment of demands and certified in accordance with the provisions of California Government Code Section 37208 and 37209.

B. The budget is adopted and shall be controlled at the fund level by department for the operating budget and by the project level for capital improvement projects.

C. The City Manager is hereby authorized to move budgeted dollars between departments (for the operating budget) and between projects (for the capital improvement budget) during the fiscal year if those transfers are from the same funding source and the overall cumulative appropriation is not increased.

D. The Administrative Services Director/Finance Director is hereby authorized to carry forward unspent appropriations to FY 2025-26 if such funds are necessary to complete budgeted projects.

E. The Administrative Services Director/Finance Director is hereby authorized to make corrections to the budget as reflected in the attached budget document that are errors or inconsistencies without increasing overall appropriations within the same funding source.

F. The City Manager is hereby authorized to solicit bids on the open market for projects budgeted herein.

G. The Administrative Services Director/Finance Director shall periodically report to the City Council the amount and classification of revenues received and expenditures made.

H. A copy of the adopted budget, signed by the Mayor and attended to by the City Clerk, shall be kept on file with the City Clerk of the Town of Los Altos Hills, as the official budget of the Town of Los Altos Hills for the FY 2025-26;

ITEM 7B Attachment 1
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk
2

Town of Los Altos Hills
FY 2025-26 Gann Limit Calculation
Appropriations Limit Amount
Prior Year Appropriations Limit $ 9,499,965
Adjustment Factors *
Population Change (POP) 0.33% City Population
Cost of Living (COL) 6.44% State Per Capita Personal Income Adjustment Factor = (1+COL)*(1+POP) 106.79%
Current Year Appropriations Limit $ 10,144,994
Appropriations Subject to Limitation
Proceeds of Taxes $ 10,051,954
Less: Exclusions $ 1,502,095
Appropriations Subject to Limitation $ 8,549,859
Gann Limit Comparison
Current Year Appropriations Limit $ 10,144,994
Less: Appropriations Subject to Limitation $ 8,549,859
Under / (Over) Limit $ 1,595,135
* Source: California Department of Finance
The Town is required by Article XIIIB of the California Constitution (Proposition 4) to calculate, each fiscal year, the maximum amount of appropriations subject to limitation. This “Gann Limit” is designed to restrict the annual growth of tax revenues used to fund governmental operations.

Proposition 111, approved by voters in June 1990, amended Article XIIIB to provide greater flexibility in calculating the limit by allowing the use of additional growth factors. Each year, the Town selects the applicable factors—such as population and cost of living changes—to determine the maximum allowable increase in the appropriations limit.

For FY 2025–26, the Town’s appropriations subject to limitation are below the Gann Limit.

ITEM 7B Attachment 1A
UPDATE 06.26.2025

ITEM7B Attachment 2
RESOLUTION xx-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN
OF LOS ALTOS HILLS APPROVING THE FY 2025-26

SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills approved the FY 2025-26 Budget by way of Resolution xx-25 on June 26, 2025; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, the City Council of the Town of Los Altos Hills now desires to increase the salary ranges by 2% to 16%, effective July 1, 2025; and
WHEREAS, Exhibit A reflects increases of 2% to 16% to the top and bottom of the range for each position; and
WHEREAS, this is not a cost of living adjustment and pay increases will continue to be determined through the performance review process;
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to approve the FY 2025-26 Salary Schedule.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 26th day of June 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Kavita Tankha, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

Town of Los Altos Hills | FY 2025-26 Operating Budget and FY 2026-2030 Five Year Capital Improvement Plan 1 FY 2025-26 Salary Schedule
Annual Range Hourly Range
Minimum Maximum Minimum Maximum
City Manager-Set by Contract $ 303,960 $ 303,960 salary Deputy City Manager $ 166,312 $ 224,522 salary
Assistant to the City Manager $ 139,261 $ 188,004 salary Management Analyst II $ 114,903 $ 155,121 salary
Management Analyst $ 101,995 $ 137,694 $ 49.04 $ 66.20
City Clerk $ 142,998 $ 193,046 salary
Admin Clerk/Technician $ 79,338 $ 107,105 $ 38.14 $ 51.49 Administrative Services Director $ 202,451 $ 273,309 salary Finance Director $ 192,135 $ 259,643 salary
Finance Manager $ 157,297 $ 212,351 salary
Senior Accountant $ 126,833 $ 171,223 salary
Accountant $ 104,098 $ 140,531 $ 50.05 $ 67.56
Accounting Technician $ 94,306 $ 127,314 $ 45.34 $ 61.21 Accounting Office Assistant $ 82,915 $ 111,935 $ 39.86 $ 53.81 Community Development Director $ 202,451 $ 273,309 salary Assistant Community Development Director/Building $ 166,312 $ 224,522 salary Principal Planner $ 142,744 $ 192,705 salary
Senior Planner $ 126,639 $ 170,962 salary
Associate Planner $ 110,222 $ 148,797 $ 53.00 $ 71.54
Assistant Planner $ 93,283 $ 125,931 $ 44.85 $ 60.55
Building Official $ 144,241 $ 194,725 salary
Deputy Building Official/Plan Examiner $ 120,486 $ 162,651 salary Senior Building Inspector $ 113,283 $ 152,930 $ 54.47 $ 73.53 Building Inspector $ 100,323 $ 135,435 $ 48.23 $ 65.12
Building Technician $ 83,353 $ 112,527 $ 40.08 $ 54.10
Public Works Director & City Engineer $ 202,451 $ 273,309 salary Utility Engineering Manager $ 147,086 $ 198,567 salary
Project Manager $ 138,479 $ 186,946 salary
Senior Civil Engineer $ 138,479 $ 186,946 salary
Associate Engineer $ 118,283 $ 159,683 $ 56.87 $ 76.77
Assistant Engineer $ 104,909 $ 141,628 $ 50.44 $ 68.09
Public Works Inspector $ 96,931 $ 130,855 $ 46.60 $ 62.91 Maintenance Superintendent $ 133,740 $ 180,549 salary
Maintenance Worker III $ 85,307 $ 115,164 $ 41.01 $ 55.36 Maintenance Worker II $ 73,559 $ 99,307 $ 35.36 $ 47.74 Maintenance Worker I $ 65,802 $ 88,832 $ 31.64 $ 42.71
Community Services Manager $ 124,726 $ 168,375 salary
Community Services Supervisor $ 102,966 $ 139,005 $ 49.50 $ 66.83 Recreation Specialist $ 64,773 $ 87,443 $ 31.14 $ 42.04 ITEM 7B Attachment 2a

ITEM 7B Attachment 3
RESOLUTION xx-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING AN AMENDMENT TO THE LOS ALTOS HILLS CLASSIFICATION PLAN AND SALARY SCHEDULE EFFECTIVE FISCAL YEAR 2025-26 TO

ESTABLISH A NEW CLASSIFICATION TITLE AND SALARY RANGE FOR

PROJECT MANAGER AND APPROVING THE PROJECT MANAGER JOB

SPECIFICATION
WHEREAS, the Personnel Rules and Regulations and Employee Classification and Compensation Plan documents were last comprehensively reviewed and updated in 2006 and revised in 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, and 2016, 2018, 2021, 2022, 2023, 2024; and
WHEREAS, it is desirable to establish a new job description for the position of Project Manager; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, Staff recommends amending the Town of Los Altos Hills Classification Plan and Salary Schedule to establish a new classification title and salary range for the Project Manager and approving the Project Manager job specification.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. Approve and adopt an amendment to the Los Altos Hills Classification Plan and Salary Schedule effective Fiscal Year 2025-26 to establish a new classification title and salary range for Project Manager, as set forth in Attachment 2 of corresponding staff report.

2. Approve the Project Manager job specification of the typical duties and responsibility, training, experience, and other qualifications required for said position, as set forth in Exhibit A.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills as a regular meeting held on the 26
th day of June 2025 by the following vote:

ITEM 7B Attachment 3
AYES:

NOES:

ABSENT:

ABSTAIN:

BY: __________________________
Kavita Tankha, Mayor
ATTEST:
________________________
Arika Birdsong-Miller, City Clerk

ITEM 7B Attachment 3a
Town of Los Altos Hills
Job Class Specifications
Draft February 26, 2025

PUBLIC WORKS PROJECT MANAGER
Reports To: Public Works Director/City Engineer
FLSA: Exempt, At-will
Supervises: May supervise Associate/Assistant Engineers and Public Works Inspector Promotional: Open recruitment or promotional (flexibly staffed and may be filled by advancement from the Engineer Series)
Salary Range: TBD

DEFINITION
This job class performs a varied range of functions related to management, coordination, and delivery of Public Works projects and services. Under minimal supervision, the incumbent plans and implements the delivery of capital improvements; performs and facilitates land development review; and other assigned duties involving professional and technical duties of varying scope, diversity, and complexity.

DISTINGUISHING CHARACTERISTICS
For assigned projects and duties, the incumbent shall collaborate, coordinate, plan, formulate, and implement all activities. The incumbent develops project objectives, schedules, and budgets; prepares and delivers written and oral reports and presentations; prepares technical documentation to ensure delivery of intended product; tracks and manages expenditures; establishes and implements quality controls; maintains accurate project records; and ensures compliance with design intentions, regulatory requirements, and technical contract documents. The creation of objectives, priorities, budgets, and schedules shall be done in collaboration with staff members involving engineers and other technical members to achieve maximum production and efficiency.

Appointment to this level requires considerable knowledge of the construction industry, engineering and general design, subdivision laws and, as necessary, traffic engineering, utility system design or environmental compliance. Positions in this class must have excellent written and verbal communication skills as evidenced by the ability to competently prepare written staff reports with recommendations for more complex projects, and to then effectively present such information at public meetings. Receives direction from the Public Works Director/City Engineer. May exercise indirect functional and technical supervision over other professional, technical, and maintenance staff.

Ability to build and maintain positive working relationships and environment with co-workers, other employees, and the public using principles of good customer service.

Public Works Project Manager
Job Class Specifications – Draft February 26, 2025
2 EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:

Responsible for all aspects program/project/services delivery including identifying the goals/intent with resources or work effort required, managing and supervising project teams, hiring the right consultants or contractors as needed, scheduling of work by developing critical path or project flow schedules, regularly evaluating and tracking the schedule to meet milestones, engaging with all stakeholders, being involved in the budgeting process, and completing the work meeting stakeholder expectations.

Manage large and complex capital improvement projects independently and free from regular supervision from a department head or manager.

Exercise indirect functional and technical supervision over other professional, technical, and maintenance staff based on projects.

Regularly report to supervisor, stakeholders, and others in the Town organization regarding the status of projects and other assignments; and suggest, discuss, and implement strategies to improve project delivery services.

Perform professional and technical work relative to assigned area of responsibility such as design, land development, capital improvements, roadways and traffic, pathways, and park facilities.

Prepare constructable and accurate plans and specifications for public works projects including streets, storm drains, sanitary sewer lines with the support from engineering and technical staff; research project design requirements; and prepare estimates of time and material costs.

Develop design and construction standards for public works structures and appurtenances.

Investigate field problems and public works service requests affecting property owners, contractors, and maintenance operations; and resolve problems with minimum supervision to achieve satisfactory results in an expeditious manner.

Administer and oversee design and construction contracts including for capital improvement projects in the best interest of the Town; effectively manage and thoroughly coordinate the work of consultants, contractors, and staff for accuracy; review and recommend payments and billing for contracted services related to assigned projects; and negotiate prices and schedules, asnecessary.

Request and participate in the collection of survey and mapping data and necessary fieldwork to prepare for projects.

Participate and oversee the plan check reviews and processing of plans within required

Public Works Project Manager
Job Class Specifications – Draft February 26, 2025
3 timelines for private developments, including subdivisions, that affect Town streets, sewers, storm drains and related public works facilities; and assure compliance with appropriate codes, ordinances, rules, and regulations. Conduct field inspections when necessary.

Prepare visual presentations and staffreports.

Prepare special studies, feasibility reports, master plans, and other supporting documents related to programs, projects, assets, and services.

Attend work related training for public works job function requirements.

Coordinate public works activities with other Town departments and outside agencies.

Assist in the development and implementation of Town and/or departmental goals, policies, procedures and priorities.

Interpret and apply relevant codes, ordinances, rules, and regulations including stormwater regulations and state permit requirements; and oversee regulatory agency permits and requirements as assigned.

Check plans for accuracy, suitability and completeness, and make recommendations for revision and improvement.

Meet and confer with developers, contractors, engineers, and the general public relative to Town policies, regulations and procedures; and coordinate discrepancies and resolve problems.

Serve as staff liaison to a variety of Town and citizen committees as assigned.

Oversee and participate in the review of projects under construction in the field; and resolve complaints and problems in the field between the inspectors and developers, contractors and/or engineers.

Oversee the preparation of engineering designs, specifications, and cost estimates for a wide variety of capital improvementprojects.

Administer and coordinate maintenance of Town owned facilities, equipment, and vehicles.

Coach, train and develop early career engineers that need mentoring or training to take on more complex tasks.

Perform other duties as assigned.

Public Works Project Manager
Job Class Specifications – Draft February 26, 2025
4 MINIMUM QUALIFICATIONS
Knowledge of:

Principles and practices as applied to public works, infrastructure, land development, traffic, utilities, and environmental regulations; methods, materials, tools and equipment used in construction; properties and uses of construction materials; applicable laws and regulatory codes relevant to development, operations, design, and construction; methods, materials and techniques used in design and construction of a variety of public works projects; best practices and modern standards related to municipal projects and services; storm water quality requirements from other regulatory agencies; Caltrans requirement for projects involving grant funds; and principles of project management, organization, administration and personnel management.

Ability to:

Interpret, review and analyze development proposals, plans, and specifications; evaluate and conduct design analysis; prepare and validate engineering plans and studies; supervise the construction of a variety of public works projects; perform professional and technical support services relative to assigned area of responsibility; understand Town policies and procedures; interpret and apply applicable codes, ordinances, rules and regulations related to development and construction, traffic safety and traffic engineering, hydrology or utility system, and environmental compliance; communicate clearly and concisely, both orally and in writing; prepare reports encompassing raw technical data; prepare effective cost estimates and recommendations; establish and maintain effective work relationships with those contacted in the course of work; administer contracts and coordinate and review the work of consultants and contractors; and prepare quantity and cost estimates.

Experience and Training Guidelines:

Four years of increasingly responsible in project management/delivery, engineering, or construction management including one year lead capacity responsibilities; and equivalent to a bachelor's degree from an accredited college or university with major course work in engineering, construction management, or other relevant degree.

Licenses and Certifications:

Possession of a valid California Class C driver's license and a satisfactory driving record are conditions of initial and continued employment. Possession of a California Professional Engineer’s license would be desirable.

Working Conditions: May be required to attend to service and project issues and attend meetings after normal business hours. This position requires fieldwork and interacts with the public.

Physical demands: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required;

Public Works Project Manager
Job Class Specifications – Draft February 26, 2025
5 strength to lift and carry materials weighing up to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

ITEM 7B Attachment 4
RESOLUTION xx-25

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVES THE FUND BALANCE AND RESERVE POLICY
WHEREAS, financial reserves are an essential component to demonstrating financial stability and strength of the organization; and
WHEREAS, a fund balance and reserve policy enable an organization to plan for contingencies, maintain good standing with credit rating agencies, generate interest income, and ensure that funds are available during emergencies and economic downturns; and WHEREAS, the Town adopted Resolution 57-23 on June 15, 2023 to update the Town of Los Altos Hills Fund Balance and Reserve Policy; and
WHEREAS, the Town desires to replace the existing reserve policy with the new policy in Exhibit A; and
WHEREAS, the Town approves the updated reserve balances as of June 30, 2025:

Pension Trust (Restricted) $2,209,137
General Fund Stabilization Reserve 3,113,623
Capital Projects Reserve 3,407,739
Disaster Contingency Reserve 1,250,000
Facilities Replacement Reserve 3,017,081
Pension Contribution Reserve 535,439
Vehicle & Equip Reserve 409,000
WHEREAS, the City Manager is responsible for presenting annually an updated reserve threshold report during the annual budget cycle; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Town of Los Altos Hills approves the Fund Balances and Reserve Policy.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 26th day of June 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

BY:

Kavita Tankha, Mayor
Arika Birdsong-Miller, City Clerk