Los Altos Hills City Council
April 16, 2026

Page4 City Council
Resolution Adopting a Hybrid Public Meeting Disruption Policy

ATTACHMENTS

1. Resolution Approving a Hybrid Public Meeting Disruption Policy

2. Hybrid Public Meeting Disruption Policy (Also Exhibit A to Attachment 1)

ITEM 7D, Attachment 1
RESOLUTION NO._____

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS ADOPTING A HYBRID PUBLIC MEETING

DISRUPTION POLICY
WHEREAS, the Ralph M. Brown Act (Government Code § 54950 et seq.) was adopted in 1959 and regulates meetings of local legislative bodies; and WHEREAS, Senate Bill 707 (2025) updated the Brown Act with the aim of improving transparency and engagement in public meetings; and
WHEREAS, SB 707, among other changes, requires local legislative bodies to adopt a policy regarding disruption of telephonic or internet service occurring during specified meetings by July 1, 2026; and
WHEREAS, SB 707 further requires local legislative bodies to make reasonable efforts, as determined by the legislative body, to invite groups that do not traditionally participate in public meetings to attend those meetings; and WHEREAS, the City Council finds it necessary to adopt an administrative policy for City Council meetings for the purposes of implementing these updates to the Brown Act and in furtherance of its commitment to transparency, open government, and promoting public access and participation; and
WHEREAS, the City Council desires to include in this policy provisions that will allow for the remote participation of members of Town committees at Town committee meetings as authorized under the Brown Act and in compliance with all applicable teleconferencing and open meeting laws therein.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby approve a Hybrid Public Meeting Disruption Policy, attached hereto and incorporated herein as Exhibit A, on behalf of the Town of Los Altos Hills.

The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of April 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By: ____________________________
Rajiv Bhateja, Mayor
ATTEST:
_____________________________
Arika Birdsong-Miller, City Clerk

ITEM 7D, Attachment 2 (Also Exhibit A to Attachment 1)
-1- Los Altos Hills
Procurement Policy

TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941-7222
www.losaltoshills.ca.gov
Hybrid Public Meeting Disruption Policy
Approved by City Council April 16, 2026
SECTION 1. PURPOSE
The purpose of this policy is to ensure transparency and public access and participation in government meetings, in compliance with the Brown Act and Senate Bill (“SB”) 707 (2025). This policy establishes procedures for the Town of Los Altos Hills’ (“Town”) to ensure continuity of public access and participation during City Council meetings in the event of technological disruptions. Further, given the Town’s current practice of giving members of the City Council and the Planning Commission the ability to attend their respective meetings remotely subject to all requirements of the Brown Act, this policy memorializes that practice and also adds the ability for Town committees to utilize the Brown Act’s teleconference provisions to participate in their respective meetings remotely. The policy affirms the City Council’s commitment to maximizing public access and outlines the actions the Town will take if a disruption prevents the public from viewing the meeting or providing public comment remotely.

SECTION 2. INTERNET AND TELEPHONIC DISRUPTIONS AT CITY COUNCIL

MEETINGS

2.1 Applicability
A. This policy applies to all public meetings of the City Council of the Town of Los Altos Hills. Consistent with California Government Code Section 54953.4(b)(1)(A)(i)(II), this policy does not apply to meetings held to do any of the following:

1. Attend a judicial or administrative proceeding to which the Town is a party.

2. Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property.

3. Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the Town and over which the federal or state officials have jurisdiction.

4. Meet in or nearby a facility owned by the Town, provided the topic of the meeting is limited to items directly related to the facility.

5. Meet in an emergency situation pursuant to California Government Code Section 54956.5.

-2- Los Altos Hills
Hybrid Public Meeting Disruption Policy

2.2 Procedure for Disruptions Due to Technological Disruptions A. If a disruption of telephonic or internet service that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform occurs during the meeting, the presiding officer shall, as soon as possible, announce a recess of the open session of the meeting.

B. The City Council shall recess for at least one hour and reasonable efforts shall be made in good faith to restore the service during the recess.

C. No actions shall be taken on any item of business of the City Council during a recess due called due to a disruption. However, the City Council may meet in closed session during the recess period.

D. The City Council shall not reconvene the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier. The presiding officer shall clearly announce the end of the recess.

E. Upon reconvening the open session, if telephonic or internet service has not been restored, the City Council shall adopt a finding by roll call vote that good faith efforts to restore the telephonic or internet service have been made in accordance with this policy and that the public interest in continuing the meeting outweighs the public interest in remote public access. The City Council may proceed with the meeting only after such finding is adopted by roll call vote.

F. The meeting minutes shall document the disruption (start time of disruption, duration, resolution steps taken, whether the City Council met in closed session during the recess).

SECTION 3. REMOTE PARTICIPATION BY MEMBERS OF COUNCIL, COMMISSION,

AND COMMITTEES AT THEIR RESPECTIVE MEETINGS
Members of the City Council and Planning Commission may attend their respective meetings remotely in their member capacities by utilizing the teleconferencing provisions under the Brown Act and complying with all requirements thereunder.

Members of Town committees may attend their respective meetings remotely in their member capacities up to two meetings in a single calendar year. The committee member participating remotely must comply with, and the committee meeting involving remote attendance must be noticed and conducted in accordance with, either the traditional teleconferencing rules or the “just cause” teleconferencing provisions of the Brown Act (codified at Gov. Code sections 54953 – 54953.8.7). Applicable rules may include, but are not limited to, agenda notice and posting, quorum and location, and participation platform/technology including the teleconferencing member being on camera and microphone throughout the entire meeting. Committee members shall be individually responsible for understanding and complying with all Brown Act teleconferencing rules in order to attend and conduct meetings remotely.

Notwithstanding the allowances provided by this policy, all legislative body members attending

-3- Los Altos Hills
Hybrid Public Meeting Disruption Policy
their respective meetings remotely are required to comply with all provisions of the Brown Act and any other applicable laws and regulations.

SECTION 4. MEETING OUTREACH
A. This policy affirms the Town’s commitment to making reasonable efforts to encourage participation by communities that do not traditionally engage in City Council meetings. This policy supports broad and equitable public participation and ensures compliance with the Ralph M. Brown Act (Government Code § 54950 et seq.) requirements pertaining to multilanguage access and outreach.

B. The Town retains discretion over the type and scope of outreach activities it conducts and is not required to contact any specific group. Outreach methods may vary based on available resources and priorities, and may include both low-resource and higher-resource approaches, such as digital communications, printed materials, in-person outreach, or coordination with community organizations.

SECTION 5. EFFECTIVE DATE OF POLICY
This policy shall go into effect May 1, 2026.

2 3. If a remote committee member loses their side of the connection does that constitute loss of public access, assuming that the public can still participate with the quorum in the room? At the outset, please note that the portion of the draft Hybrid Public Meeting Disruption policy addressing disruptions in internet and telephonic service (Section 2) only applies to City Council meetings. It does not apply to meetings of Town Commissions or Committees. Thus, Committees are not affected by the meeting disruption rules even if their meetings are conducted in a hybrid manner.

If the question is how to handle disruptions in telephone/internet connection on the part of a remote Council member, the disruption policy would not apply because it only governs situations where the public is prevented from remotely observing or attending the meeting, not a remote Council member. Thus, if a quorum of Council members is present in person, the Council meeting may continue without the remote Council member.

However, in these situations the Council may still want to recess to allow the remote Council member time to restore their telephone/internet connection to continue to participate in the Council meeting.

From: Cody Einfalt <[email protected]>
Sent: Monday, April 13, 2026 11:20 AM
To: Claire Lai
Cc: Steve Mattas
Subject: FW: Agenda Item 7D Hybrid meeting and disruption policy

Hi Claire and Steve,
Rajiv has a few questions below.

Can you weigh in on these questions? I can convey the info to the council during my 1:1s this week once you give me the answers.
-Cody
From: Rajiv Bhateja <[email protected]>
Sent: Sunday, April 12, 2026 12:41 PM
To: Cody Einfalt <[email protected]>
Subject: Agenda Item 7D Hybrid meeting and disruption policy

Hi Cody,

Just a heads up that we will likely need some clarification of the 1-hour rule for meeting disruption. Below are three questions:

1. What constitutes disruption?

2. What is the recess rule in the event that a meeting is disrupted? In my non-lawyer reading of the rule, some sources state that in the event of a disruption, the meeting must recess for a minimum of an hour. Other sources state that it must recess for an hour, or until public access is restored, whichever is less.

3. If a remote committee member loses their side of the connection does that constitute loss of public access, assuming that the public can still participate with the quorum in the room?

3 Perhaps you already know the answers?

Should we give Steve Mattas a head-up on these questions prior to the meeting?

Thanks,

Rajiv
Mayor

TOWN OF LOS ALTOS HILLS APRIL 16, 2026
Staff Report to the City Council
SUBJECT: WAIVER OF READING AND INTRODUCTION OF AN ORDINANCE AMENDING TITLE 2, CHAPTER 1 “COUNCILMEMBER SALARIES” OF

THE LOS ALTOS HILLS MUNICIPAL CODE TO INCREASE THE
COUNCILMEMBERS’ SALARIES TO NINE HUNDRED FIFTY

DOLLARS A MONTH
FROM: Joram Parcutilo, Management Analyst JP
APPROVED: Cody Einfalt, Acting City Manager CE
RECOMMENDATION: That the City Council:

1. Waive reading and introduce an Ordinance (Attachment 1) Amending Title 2, Chapter 1 (“Councilmember salaries”) of the Los Altos Hills Municipal Code to:
a. Increase City Councilmember salaries from three hundred dollars ($300) per month to nine hundred fifty dollars ($950) per month.

BACKGROUND:

California Government Code Section 36516 authorizes city councils in general law cities to establish salaries for their members by ordinance, based on the population of the city. The salary schedule set forth in Section 36516(a)(1) remained unchanged since 1984 until legislative action in 2023 to update salary levels to keep pace with the evolving scope, time commitment, and complexity of local governance.

On June 29, 2023, the California Legislature enacted Senate Bill (SB) 329, which amended Section 36516 to update the population-based salary schedule by ordinance for city council members in general law cities, including the Town of Los Altos Hills (Town). In adopting SB 329, the Legislature expressed its intent to reduce financial barriers to public service and to support greater diversity among city councils by enabling individuals from a broader range of income levels to serve and continue serving in elected office while supporting their families.

On February 10, 2026, the City Council discussed potential increase to City Council compensation amounts and provided direction to staff to present an ordinance to increase Councilmembers’ salaries to $950 per month for Council consideration, as well as review the schedule for the two-meeting/public hearing process consistent with SB 329. Town Staff and the City Attorney’s Office completed a review of the current Municipal Code in February 2026.

A redline version showing the updated Municipal Code to reflect this change is included in this report (Attachment 1).

The proposed ordinance would amend Title 2, Chapter 1 of the Municipal Code to reflect the approved salary level.

ITEM 8A

Staff Report to City Council
Ordinance Amending the Municipal Code to Increase Councilmember Salaries April 16, 2026 2
This item was presented during a public hearing at the March 19, 2026 City Council meeting but did not pass due to a tie vote (Attachment 2). It has been brought back for consideration at the April 16, 2026 meeting.

DISCUSSION:

Per SB 329 amendments to Section 36516(a)(2), salaries approved by ordinance shall be up to and including $950 per month for cities with a population size of 35,000 or smaller. Based on the U.S. Census, the Town’s population size was 8,489 as of 2020.

SB 329 also amended Section 36516(a)(4) to allow future adjustments beyond the base maximum amount, provided that any increase does not exceed the greater of:
• Five percent (5%) per calendar year from the operative date of the last adjustment, or • Inflation since January 1, 2024, based on the California Consumer Price Index, not to exceed ten percent (10%) per calendar year.

In addition, SB 329 added procedural requirements under Sections 36516(g)(1)-(3), requiring that an ordinance increasing Councilmembers’ salaries be considered at a minimum of two regular City Council meetings. Section 36516(g) requires that the ordinance must be introduced at one regular meeting and adopted at a subsequent regular meeting at least seven days after the first meeting.

Government Code Section 36516.5 further provides that any change in salary will take effect prospectively and does not apply to a Councilmember during their current term of office. Any increase will only take effect for all Councilmembers serving staggered terms upon any Councilmember beginning a new term of office.

ANALYSIS:

During the February 10, 2026 City Council meeting, Council discussed and reached consensus that $950 per month is an appropriate salary level within the statutory maximum for the Town’s population size (Attachment 2). The City Council gave direction to increase Councilmembers’ salaries to $950 per month, which is within the maximum amount authorized under Government Code Section 36516(a)(2) for cities within the Town’s population category. The proposed ordinance implements that Council direction in compliance with State law, including the required two-meeting adoption process.

City Councilmembers devote significant time and effort to Town business, including:
• Regular and special City Council meetings;
• Study sessions, subcommittee assignments, and regional agency participation; • Review of staff reports and agenda materials in preparation for council meetings; • Responding to resident inquiries and conducting community outreach; and • Attendance at Town events and ceremonial functions.

Staff Report to City Council
Ordinance Amending the Municipal Code to Increase Councilmember Salaries April 16, 2026 3
These responsibilities routinely extend beyond formal meeting hours and have increased in complexity due to regulatory mandates, fiscal oversight responsibilities, housing law requirements, regional coordination efforts, and heightened community engagement expectations.

Adoption of SB 329 in 2023 updated salary limits that had remained largely unchanged since 1984, recognizing the increasing time commitment, regulatory complexity, and public engagement expectations associated with local governance. At $950 per month and maintaining optional medical, vision, and dental benefits, the Town remains within statutory limits and consistent with salary approaches used by neighboring jurisdictions.

Pursuant to Section 36516(g), the ordinance must be brought back to City Council at a following regular meeting for adoption.

ENVIRONMENTAL REVIEW:

The proposed ordinance is exempt from California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines. Amendments to the Municipal Code do not create any physical changes, approve any projects, or alter any environmental or land uses and therefore does not have the potential or possibility to create significant environmental effects. As such, the proposed ordinance is exempt from CEQA. 2026-2027 CITY COUNCIL WORKPLAN:

Although this item was not identified as one of the City Council’s priorities in the adopted 2026–2027 City Council Workplan, it was initiated by a Council during the January 15, 2026 Regular City Council meeting (Attachment 3) and discussed further at the February 10, 2026 Regular City Council meeting. At that meeting, the Council considered and directed staff to return with a draft ordinance to increase Councilmembers’ salaries to $950 per month to be reviewed under procedures consistent with State law.

In approving this action, the Council acknowledged the Legislature’s stated intent under SB 329 to reduce financial barriers to public service and recognized that modernized salary levels may help encourage broader participation in local governance, including greater involvement from younger generations and working professionals who may otherwise face financial constraints in serving. Accordingly, this item reflects implementation of prior Council direction rather than a new Workplan initiative.

FISCAL IMPACT:

At $950 per month, the annual salary per Councilmember would total $11,400.

For five Councilmembers, the sum of all annual salaries would be $57,000, exclusive of payroll taxes and any optional benefit participation.

Staff Report to City Council
Ordinance Amending the Municipal Code to Increase Councilmember Salaries April 16, 2026 4
Any increase will not take effect for a Councilmember during their current term of office pursuant to Government Code Section 36516.5 and will only take effect for all Councilmembers upon any Councilmember beginning a new term of office.

ATTACHMENTS:

1. Ordinance Amending Councilmember Salaries

2. City Council Regular Meeting Recap: March 19, 2026

3. City Council Regular Meeting Recap: January 15, 2026

4. City Council Regular Meeting Recap: February 10, 2026

ITEM 8A, Attachment 1
ORDINANCE ______
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING TITLE 2, CHAPTER 1 “COUNCILMEMBER SALARIES” OF THE LOS ALTOS HILLS MUNICIPAL CODE TO INCREASE COUNCILMEMBERS’ SALARIES TO NINE

HUNDRED FIFTY DOLLARS A MONTH
WHEREAS, Title 2, Chapter 1 of the Los Altos Hills Municipal Code (“Councilmember salaries”) was adopted to establish the Town of Los Altos Hill’s (Town) salaries for City Councilmembers; and
WHEREAS, California Government Code Section 36516 authorizes city councils in general law cities to establish salaries for their members by ordinance based on the population of the city, and the salary schedule set forth in Section 36516(a)(1) has remained unchanged since 1984; and
WHEREAS, Senate Bill (SB) 329 of 2023 amended Section 36516 to update the population-based salary schedule by ordinance for city council members in general law cities, including salary increases up to $950 per month for cities with a population size of 35,000 or smaller; and
WHEREAS, the current Ordinance sets City Councilmembers salaries’ at $300 per month and the Town’s population size was most recently estimated to be 8,489 based on the 2020 U.S.

Census; and
WHEREAS, City Councilmembers devote significant time and effort to Town business, including regular and special City Council meetings; study sessions, subcommittee assignments, and regional agency participation; review of staff reports and agenda materials in preparation for council meetings; responding to resident inquiries and conducting community outreach; and attendance at Town events and ceremonial functions; and WHEREAS, City Councilmember responsibilities routinely extend beyond formal meeting hours and have increased in complexity due to regulatory mandates, fiscal oversight responsibilities, housing law requirements, regional coordination efforts, and heightened community engagement expectations; and
WHEREAS, the proposed Ordinance increases City Councilmember salaries from $300 per month to $950 per month; and
WHEREAS, during the February 10, 2026 City Council meeting, Council discussed and gave direction to Town staff to prepare an ordinance to increase the Council salary to $950 per month. The Council, in giving this direction, concluded that such increase is an appropriate salary level within the statutory maximum for the Town’s population size and consistent with salary approaches used by neighboring jurisdictions; and
WHEREAS, any increase will not take effect for a Councilmember during their current term of office pursuant to Government Code Section 36516.5 and will only take effect for all Councilmembers upon any Councilmember beginning a new term of office; and

WHEREAS, pursuant to Government Code Section 36516(g), the ordinance must be introduced at one regular meeting and adopted at a subsequent regular meeting at least seven days after the first meeting; and
WHEREAS, adoption of this proposed Ordinance will align with the Legislature’s stated intent under SB 329 to reduce financial barriers to public service and recognize that modernized salary levels may help encourage broader participation in local governance, including greater involvement from younger generations and working professionals who may otherwise face financial constraints in serving.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills hereby ordains as follows:

SECTION I. FINDINGS.

Based on the entirety of the record as described above, the City Council for the Town of Los Altos Hills hereby makes the following findings:

1. All of the facts and recitals above are true, correct, incorporated herein, and made a part hereof.

2. Based on the entirety of the record before it, the City Council hereby finds that this proposed Ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). Under Section 15061(b)(3), CEQA applies only to projects that have the potential for causing a significant effect on the environment, and where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this case, the proposed amendment does not create any physical changes, approve any projects, or alter any environmental or land uses and therefore does not have the potential or possibility to create significant environmental effects. As such, the proposed Ordinance is exempt from CEQA.

3. The proposed Ordinance is consistent with the Legislature’s stated intent under SB 329 to reduce financial barriers to public service and recognize that modernized salary levels may help encourage broader participation in local governance, including greater involvement from younger generations and working professionals who may otherwise face financial constraints in serving.

SECTION II. AMENDMENT.

Chapter 1 of Title 2 of the Town of Los Altos Hills Municipal Code is hereby amended to read as set forth in full herein.

The following sections in Title 2, Chapter 1 are amended as follows, with additions in red double underline and deletions in strikethrough. Sections, subsections, paragraphs, and texts not modified by this amendment are not included below and shall remain in full force and effect. § 2-1.201. Councilmember salaries.

Each member of the City Council shall receive, as salary, $300950 per month pursuant to Government Code Section 36516.

SECTION III. SEVERABILITY.

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting.

This Ordinance shall become effective upon the later of: (1) thirty (30) days from and after its adoption, and (2) the date upon which one or more members of the City Council begins a new term of office following the general municipal election.

INTRODUCED: ______________, 2026
PASSED: _______________, 2026
AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

1 City Council Regular Meeting Recap
March 19, 2025
Town of Los Altos Hills, California

CITY COUNCIL REGULAR MEETING RECAP
Thursday, March 19, 2026 – 6:00 P.M.

THE FOLLOWING INFORMATION IS A SUMMARY OF CITY COUNCIL ACTIONS FROM THE REGULAR CITY COUNCIL MEETING ON MARCH 19, 2026.

OFFICIAL MINUTES FROM THE MEETING WILL BE POSTED UPON ADOPTION BY

THE CITY COUNCIL

CITY COUNCIL MEETING RECAP
THURSDAY, MARCH 19, 2026
CALL TO ORDER (6:00 P.M.)
Mayor Bhateja called the meeting to order at 6:03 P.M.

ROLL CALL
Mayor Rajiv Bhateja, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Tankha were present.

Vice Mayor Tyson was absent.

PLEDGE OF ALLEGIANCE – Recited

1. AGENDA REVIEW
Council Member Swan made a motion to continue Item 7B, Waiver of Reading and Introduction of an Ordinance amending Title 2, Chapter 1, ‘Councilmember Salaries,’ of the Los Altos Hills Municipal Code, to the next regular City Council meeting on April 16, 2026. Council Member Mok seconded the motion. MOTION FAILED, VOTE 2-2

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing March 2026 as Youth Arts Month in the Town of Los Altos Hills Mayor Bhateja presented the proclamation recognizing March 2026 as Youth Arts Month to Sofia Fojas, Art Coordinator for the Santa Clara County Office of Education B. Proclamation Recognizing March 2026 as Red Cross Month in the Town of Los Altos Hills Mayor Bhateja presented the proclamation recognizing March 2026 as Red Cross Month to Larry Hebb, the American Red Cross Silicon Valley Chapter
ITEM 8A, Attachment 2

2 City Council Regular Meeting Recap
March 19, 2025
C. Proclamation Recognizing March 2026 as Women’s History Month in the Town of Los Altos Hills Council Member Swan presented the proclamation recognizing March 2026 as Women’s History Month in the Town of Los Altos Hills to Carol Gottlieb and all the women present.

D. Reappointment to the Los Altos Hills Open Space Committee Council Member Swan made a motion to reappoint Peter Brown to the Los Altos Hills Open Space Committee. Council Member Mok seconded the motion. APPROVED, VOTE 4-0 E. Reappointments (3) to the Los Altos Hills Technology Committee Mayor Bhateja made a motion to reappoint Ameesh Divatia, Annie Ju, and George Lee to the Los Altos Hills Technology Committee. Council Member Tankha seconded the motion. APPROVED, VOTE 4-0
F. Reappointment to the Los Altos Hills History Committee Council Member Swan made a motion to reappoint Sylvia Jensen to the Los Altos Hills History Committee. Council Member Tankha seconded the motion. APPROVED, VOTE 4-0 G. Report from the Los Altos Hills Community Fire District General Manager J. Logan of the Los Altos Hills County Fire District presented a report on the status of fire and emergency medical services. The presentation highlighted the approval of a new 10- year Fire and Emergency Medical Services Agreement (2027–2036) with Santa Clara County Central Fire Protection District, which maintains current service levels, financial structure, and ongoing partnerships. The agreement supports long-term stability, continued 24/7 service, emergency preparedness efforts, and potential future expansion, including consideration of a new fire station.

The report also noted regional coordination efforts and recent actions related to fire service delivery in Los Altos and surrounding areas.

3. PRESENTATIONS FROM THE FLOOR

1. John O’Connell

2. Eric Bredo

3. Rajiv Patel

4. Elizabeth Wilson

4. INFORMATIONAL REPORTS (item provided solely for informational purposes only) A. Treasurer’s Report - This item is provided solely for informational purposes.

B. Disbursement Report - This item is provided solely for informational purposes.

5. CONSENT CALENDAR
Council Member Tankha made a motion to approve the Consent Calendar, removing ITEM 5L.

Council Member Swan seconded the motion. APPROVED, VOTE 4-0 A. Approval of the Special City Council Meeting Minutes January 15, 2026 – APPROVED, VOTE 4-0

3 City Council Regular Meeting Recap
March 19, 2025
B. Approval of the City Council Special Meeting Minutes January 21, 2026 - APPROVED, VOTE 4-0
C. Approval of the City Council Special Meeting Minutes February 2, 2026– APPROVED, VOTE 4-0
D. Approval of the City Council Special Meeting (Goal Setting) February 4, 2026 – APPROVED, VOTE 4-0
E. Approval of the City Council Regular Meeting February 10, 2026 – APPROVED, VOTE 4-0 F. Vacating Appointment to the Los Altos Hills Pathway Committee – Mike Henshaw - APPROVED, VOTE 4-0
G. Resolution Accepting the Proposed Donated Architectural Services from M Designs Architect for the Replacement of the Parks and Recreation Building- APPROVED, VOTE 4-0 H. Resolution Terminating the Emergency Declaration for the Town Hall Heating, Ventilation, and Air Conditioning System Repair/Replacement Project - APPROVED, VOTE 4-0 I. Resolution Awarding a Construction Contract for the FY25/26 Pavement Rehabilitation and Drainage Improvement Project to G. Bortolotto & Company, Inc., the Lowest Responsible and Responsive Bidder, for an Amount of $1,103,936 and Authorizing the City Manager to Execute the Construction Contract; and Approving Project Contingency Funds of $165,000 and Authorizing the Public Works Director to Approve Potential Contract Change Orders Within the Said Funds - APPROVED, VOTE 4-0
J. Resolutions Granting Various Extensions for Various Building Permits - APPROVED, VOTE 4- 0 K. Notification of Fast Track Approval at 10225 West Loyola Drive - APPROVED, VOTE 4-0 L. Letter of Support for AB 2517 – REMOVED FROM THE CONSENT CALENDAR ITEM 5L- Letter of Support for AB 2517 –
Public Comments:

1. John O’Connell

2. Elizabeth Wilson
Item 5L was removed from the Consent Calendar. A motion was made for approval; however, the motion failed due to the lack of a second.

6. ONGOING BUSINESS
A. Discussion and Possible Action on Establishing a Housing Element Ad Hoc Committee

4 City Council Regular Meeting Recap
March 19, 2025
Public Comments:

1. John O’Connell

2. Mike Grady

3. Carol Gottlieb

4. Bridgett Morgan

5. Yatin Mutgar

6. Brian O’Neil

7. Jitze Couperus
Council Member Tankha made a motion to create a Housing Element Standing Committee and provided direction to staff. Council Member Mok seconded the motion.

APPROVED, VOTE 3-1

7. PUBLIC HEARING
A. Resolution Approving a Conditional Use Permit and Variance for modification and improvements to Pinewood School at 26800 Fremont Road; Lands of Palo Alto Unified School District; File #CUP25-0004
Public Comments:

1. Michael Xie

2. Michael Li

3. Manisha Gupta

4. Katia Kamangar

5. Mike Gupta

6. Aaron Xie

7. Madeline Wheatley

8. Caitlyn Kramer

9. Kathleen Pickett
Mayor Bhateja made a motion to approve the Resolution granting a Conditional Use Permit and Variance for modifications and improvements to Pinewood School, located at 26800 Fremont Road (Lands of Palo Alto Unified School District), with the following conditions:
• Removal of Condition No. 9, eliminating reference to Los Altos Garbage Company as the source of the debris box; and
• Within six months following commencement of operations at the new facility, Pinewood School shall return to the Planning Commission for a review of traffic conditions.

Council Member Mok seconded the motion. APPROVED, VOTE 4-0 B. Waiver of Reading and Introduction of an Ordinance Amending Title 2, Chapter 1 “Councilmember Salaries” of the Los Altos Hills Municipal Code to Increase the Councilmembers’ Salaries to Nine Hundred Fifty Dollars a Month
Council Member Swan made a motion to Waive Reading and introduce an Ordinance Amending Title 2, Chapter 1 “Councilmember Salaries” of the Los Altos Hills Municipal Code to Increase the

5 City Council Regular Meeting Recap
March 19, 2025
Councilmembers’ Salaries to Nine Hundred Fifty Dollars a month. Council Member Mok seconded the motion. FAILED, VOTE 2-2
C. Consideration of a Waiver of Reading and Introduction of an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town’s Accessory Dwelling Unit Regulation Council Member Tankha made a motion to Waive the Reading and Introduce an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town’s Accessory Dwelling Unity Regulation. Council Member Swan seconded the motion. APPROVED, VOTE 4-0

8. NEW BUSINESS
A. Receive 2025-26 Mid-Year Financial Report and Adopt Resolution Approving Mid-Year Budget Appropriations
Council Member Swan made a motion to Receive 2025-26 Mid-Year Financial Report and Adopt a Resolution Approving the Mid-Year Budget Appropriations. Council Member Mok seconded the motion. APPROVED, VOTE 4-0
B. Discussion on Next Steps for the Green Sheets Ballot Initiative Measure Public Comments:

1. John O’Connell

2. Jitze Couperus

3. Rajiv Patel

4. Carol Gottlieb

5. Allan Epstein
Council Member Swan made a motion to create an Ad Hoc Committee composed of Council Member Swan and Council Member Tankha to determine which items in the Green Sheets should be codified in a Council-Initiated Ballot Measure. Council Member Tankha seconded the motion. APPROVED, VOTE 4-0

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON

OUTSIDE AGENCIES
Mayor Bhateja reported on the Public Safety Ad Hoc Committee, noting that he and Councilmember Swan have been meeting with representatives from Saratoga, Cupertino, and Los Altos Hills, along with city managers, legal counsel, and consultants, to discuss sheriff service contract negotiations with the County. The group recently submitted a counterproposal proposing a more moderate cost increase of approximately 12% for the first year, with remaining increases phased over two additional years. A response from the County is anticipated. Mayor Bhateja also noted plans for a multi-city town hall in April to update residents. He highlighted that the current contract cost is approximately $2.75 million, while the proposed contract would increase to approximately $3.5 million, representing an estimated 20–24% increase, which the participating agencies consider excessive.

6 City Council Regular Meeting Recap
March 19, 2025

10. STAFF REPORTS
A. City Attorney Steve Mattas reported that there was no reportable action from Closed Session, though direction was provided regarding an exposure to litigation matter.

B. City Clerk Arika Miller provided an update on the records management project, noting that staff anticipates beginning the relocation of records from the Corporation Yard by the end of March or early April. She also reported that negotiations on the “Our Town” contract are ongoing.

C. Planning Director Jay Bradford reported on Housing Element implementation efforts, including ongoing coordination with the California Department of Housing and Community Development (HCD) and upcoming items to be presented to the Planning Commission and City Council. He also noted outreach efforts, including thank-you letters to partner organizations, and provided updates on ADU-related coordination with fire officials and design professionals. Additionally, he reported that the deadline for MEP fee refund requests is April 16, 2026, and that work on the Town’s fee schedule is progressing, with anticipated review by the Finance and Investment Committee in early April.

D. Finance Director Thomas Leung reported on the implementation of AI-based tools to improve bank reconciliation and financial reporting processes. He also provided updates on the FY 2026–2027 budget process, including upcoming meetings with the Finance and Investment Committee and City Council.

E. Public Works Director WooJae Kim provided updates on the Town Hall HVAC project, including completion of mini-split installations and next steps for Council Chamber HVAC replacements. He also reported on ongoing sewer charge negotiations with the Cities of Palo Alto and Los Altos, and provided a status update on the Heritage House project, which is anticipated to be completed near the end of March.

F. City Manager Cody Einfalt provided updates on several initiatives and upcoming activities. He reported that staff is exploring a part-time, shared emergency management services model with the County Fire District. In preparation for spring break periods throughout April, increased patrols from the Sheriff’s Office and PalAmerican Security will be implemented, and residents are encouraged to submit patrol check requests when traveling.

He provided updates on the Victoria Dye Equestrian (VDE) and Little League agreements, noting continued progress with support from Council ad hoc committees and subcommittees of the Finance and Investment Committee and Parks and Recreation Commission. The VDE Conditional Use Permit and supplemental agreements, including the Westwind Riding Institute agreement, will be reviewed prior to Council consideration.

The City Manager also noted that Town Hall was opened as a cooling center during recent heat events, reinforcing the Town’s role as a resource for the community. He reported ongoing engagement with Town committees to support goal-setting efforts, including empowering committees to pursue priorities not included in the Council work plan. • Drive-Thru Shred Event
The Town will host a free Drive-Thru Shred Event on Saturday, March 21, 2026, from 8:00

7 City Council Regular Meeting Recap
March 19, 2025
a.m. to 11:00 a.m. at Town Hall. Residents may securely dispose of confidential documents, with a limit of up to 15 standard file boxes or paper bags per household. Proof of residency is required.
• Hoppin’ Hounds Event
The Town will host the annual Hoppin’ Hounds Event on Saturday, April 4, 2026, from 9:00 a.m. to 10:30 a.m. at Westwind Community Barn. This family-friendly event features a festive biscuit hunt, golden egg surprises, and supports Pets In Need’s Palo Alto Animal Shelter. Dogs must be on leash, and advance registration is encouraged. • 24th Annual Pathways Run/Walk
The Pathways Run/Walk will take place on Saturday, May 9, 2026, beginning at Westwind Community Barn. The event includes a 5K and 10K run/walk, as well as a 1-mile fun run.

The 5K/10K begins at 9:00 a.m., followed by the 1-mile fun run at 10:30 a.m.

11. COUNCIL INITIATED ITEMS
A. Consideration of a Town of Los Altos Hills Poet Laureate Council Member Swan made a motion to create a Poet Laureate Ad Hoc Committee consisting of Council Member Swan, Council Member Tankha, and City Manager Cody Einfalt to develop an advertisement for the position. Council Member Tankha seconded the motion. APPROVED, VOTE 4-0

12. ADJOURN
Mayor Bhateja adjourned the meeting at 11:23 PM.

Thursday, January 15, 2026, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California & 2800 I-10 Frontage Road, Port Allen, LA 70767

Present: Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, Council Member Kavita Tankha

Absent: None
Staff: Acting City Manager Cody Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, Senior Planner Jonathan Fox, Associate Engineer Melissa Elian, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Tankha called the meeting to order at 6:00 P.M.

ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan and Council Member Kavita Tankha were present.

Council Member Swan participated remotely from 2800 I-10 Frontage Road, Port Allen, LA 70767.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

1. AGENDA REVIEW
The agenda was approved with the Community Development Director’s Report moved to follow Presentations from the Floor. Additionally, Mayor Bhateja requested that Assistant City Attorney Claire Lai provide the report for Item 5L.

Assistant City Attorney Claire Lai provided a brief report on the 4:30 p.m. special City Council meeting held immediately before the regular meeting. During the special meeting, the City Council conducted a closed session regarding anticipated litigation pursuant to Government Code section 54956.9, subdivision (d)(2). There were no reportable actions from the closed session.

The City Council also considered an item in open session regarding the issuance of a Brown Act unconditional commitment pursuant to Government Code section 54960.2 in response to a demand letter from Safford Law dated December 16, 2025. The unconditional commitment allows the Council to respond to allegations of Brown Act violations.

Assistant City Attorney Lai noted that the issuance of the unconditional commitment and the related action under Consent Item 5L do not constitute an admission or evidence of any Brown Act violation by the Town.

During the special meeting, the City Council voted 5-0 to approve the issuance of the unconditional commitment as included in the staff report. Although the Town disagrees with the allegations raised in the demand letter and maintains that no Brown Act violations occurred, the City Council elected to utilize the unconditional commitment option under state law to foreclose unnecessary litigation and in furtherance of the ITEM 8A, Attachment 3

Town’s commitment to transparency and public participation.

Community Development Director Jay Bradford provided an update on the current status of the Housing Element amendment at last night's City Council meeting. The update included progress with the California Department of Housing and Community Development (HCD). The Town has received comments from HCD sent by the owners of the Twin Oaks site and Sea Landing Limited Partners. He also briefed the City Council on recent SB 330 applications received from the owners of the Twin Oaks and outlined a potential approach for responding to HCD comments, should any be received.

A Special City Council meeting is reserved and scheduled for January 29th, contingent on further feedback from HCD. An update was also given on the building fee refund project with applicants being contacted this week to initiate the process for completing refunds.

2. PRESENTATIONS AND APPOINTMENTS
A. Consideration of Appointment to the Los Altos Hills Planning Commission

Council Member Tankha recused herself from this item due to a contractual professional relationship with all of the applicants.

Public Comments:

1. John O’Connell

2. Cheryl Evans

3. Birgitta Indaco
Mayor Bhateja made a motion to appoint Malika Junaid to the Planning Commission to a term beginning January 15, 2026 expiring June 30, 2028. Vice Mayor Tyson seconded the motion. APPROVED, VOTE 3-1-1

3. PRESENTATIONS FROM THE FLOOR

1. Erin Vitus

2. Kyrri Vitus

3. Ron Haley

4. Susan Stark

5. Jennifer Couperus

6. Era Nangia

7. Ayaan

8. Farshid Jamshidian

9. Mitesh Dhruv

10. Regina Pareigis

11. Kristina Pareigis

12. John O’Connell

13. George Lance

14. Sharbari Dixit

15. Dashiell Leeds

16. Yatin Mundkur

17. Martin Luther

4. INFORMATIONAL REPORTS (items provided solely for informational purposes) A. Treasurer’s Report – This item was provided solely for informational purposes.

B. Disbursement Report - This item was provided solely for informational purposes.

C. Quarterly Investment Report- This item was provided solely for informational purposes.

5. CONSENT CALENDAR
A. Approval of the City Council Special Meeting Minutes November 6, 2025 APPROVED, VOTE 5-0
B. Approval of the City Council Special Meeting Minutes November 17, 2025 APPROVED, VOTE 5-0
C. Approval of the City Council Special Meeting Minutes November 20, 2025 APPROVED, VOTE 5-0
D. Approval of the City Council Regular Meeting Minutes November 20, 2025 APPROVED, VOTE 5-0
E. Approval of the City Council Special Meeting Minutes December 9, 2025 APPROVED, VOTE 5-0
F. Approval of the City Council Adjourned Regular Meeting Minutes December 9, 2025 APPROVED, VOTE 5-0
G. Approval of the City Council Special Meeting Minutes December 18, 2025 APPROVED, VOTE 5-0
H. Approval of the City Council Regular Meeting Minutes December 18, 2025 APPROVED, VOTE 5-0
I. Resolution Approving the Plans and Specifications for the FY2025-26 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for Formal Bid APPROVED, VOTE 5-0
J. Consideration of Resolution Granting Extensions for Various Building Permits APPROVED, VOTE 5-0
K. Resolution Accepting the Town of Los Altos Hills Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025 APPROVED, VOTE 5-0

6. ONGOING BUSINESS
A. Discuss and Possible Direction on Terminating Agreement with FLOCK Safety for the Town’s Automatic License Plate Reader System
Public Comments:

1. Malika Junaid

2. Anand Ra

3. Eric Evans

4. Ryan
Vice Mayor Tyson made a motion directing staff to immediately cancel the Town’s Flock Safety ALPR contract, deactivate the cameras, and seek a refund of prepaid funds for the remaining term of the contract. Council Member Tankha seconded the motion. APPROVED, VOTE 5-0 B. Ongoing Discussion with the Santa Clara County Sheriff and Possible Action on Traffic Enforcement in Town
Public Comments:

1. John O’Connell

2. Allan Epstein

3. Katherine Frey

4. Anand Ranganathan
Mayor Bhateja made a motion to continue spontaneous traffic enforcement by the Santa Clara County Sheriff’s Department with a cost cap of $5,000 per month. Vice Mayor Tyson seconded the motion. APPROVED, VOTE 4-1.

C. Consider Project Scope Options for the Parks and Recreation Center Renovation and Provide Staff with Direction
Public Comment:

1. Allan Epstein

Council Member Mok made a motion to direct staff to proceed with Option 2, which includes constructing a new prefabricated building to replace the existing Parks and Recreation building.

Council Member Tankha seconded the motion. APPROVED, VOTE 5-0

7. PUBLIC HEARING
L. Affirmation of Mayor’s Appointment of Vice Mayor Tyson to the Alternative Sites Ad Hoc Committee Pursuant to Government Code Section 54960.1 APPROVED, VOTE 5-0
PUBLIC COMMENT:

1. Anand Ranganathan
Council Member Tankha made a motion to approve the Consent Calendar as presented.

Vice Mayor Tyson seconded the motion. APPROVED, VOTE 5-0

A. Resolution Approving a Conditional Use Permit for the construction of a 1,088 square-foot addition to an existing administration building at St. Nicholas Catholic School, and a request for a 10-year review of the existing Conditional Use Permit at 12816 El Monte Road; Lands of The Roman Catholic Bishop of San Jose
Public Comment:

1. Allan Epstein
Vice Mayor Tyson made a motion to Approve the Resolution for a Conditional Use Permit for the construction of a 1,088 square-foot addition to an existing administration building at St. Nicholas Catholic School, and a request for a 10-year review of the existing Conditional Use Permit at 12816 El Monte Road; Lands of The Roman Catholic Bishop of San Jose Council Member Mok seconded the motion. APPROVED, VOTE 5-0 MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan,
Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
B. Resolution Approving a Conditional Use Permit Extension for upgrades to an existing water storage and booster pump station, and variance to the minimum 40-foot front and 30-foot side setback for the installation of new booster pumps and concrete foundations. This station is located at Assessor’s Parcel Number 175-46-004, adjacent to 13070 S. Alta Lanee of California Water Service.

The Public Hearing was opened, and no members of the public came forward to speak.

A. Council Member Mok made a motion to Approve the Resolution for a Conditional Use Permit Extension for upgrades to an existing water storage and booster pump station, and variance to the minimum 40-foot front and 30-foot side setback for the installation of new booster pumps and concrete foundations. This station is located at Assessor’s Parcel Number 175-46-004, adjacent to 13070 S. Alta Lanee of California Water Service. Council Member Swan seconded the motion. APPROVED, VOTE 5-0
MOTION PASSED: 5-0
AYES: Tankha, Bhateja, Swan, Tyson
NOES: None
RECUSE: None
ABSTAIN: Mok
ABSENT: None

8. NEW BUSINESS
A. City Council Appointments to Standing Committees and Outside Agencies Mayor Bhateja made a motion to Approve the Appointment to the Standing Committees and Outside Agencies. Vice Mayor Tyson seconded the motion. APPROVED, VOTE 5-0 B. Resolution Approving an Eligible Project Option for the Silicon Valley Clean Energy Grant Application and Authorizing the City Manager to Execute the Grant Agreement Public Comment:

1. Anand Ranganthan
Mayor Bhateja made a motion to adopt the resolution approving the purchase of two electric light-duty trucks (Option 1) as the eligible project for the Silicon Valley Clean Energy Noncompetitive Member Agency Grant application and authorizing the City Manager to execute the grant agreement. Council Member Swan seconded the motion.

APPROVED, VOTE 4-1
C. Review and Update of the Town’s Mayoral Rotation Policy

Mayor Bhateja made a motion to create an Ad Hoc Committee to review the Town’s Mayoral Rotation Policy, appointing Vice Mayor Tyson and Council Member Tankha to the committee. Council Member Tankha seconded the motion. APPROVED, VOTE 5-0 D. Consideration of Forming a Town-wide Community Survey Ad Hoc Committee Mayor Bhateja made a motion to create an Ad Hoc Committee for a Town-wide Community Survey, appointing Mayor Bhateja and Vice Mayor Tyson to the committee.

Vice Mayor Tyson seconded the motion. APPROVED, VOTE 5-0

9. REPORTS FROM COMMITTEES, SUBCOMMITTEES, AND COUNCILMEMBERS

ON OUTSIDE AGENCIES
Mayor Bhateja and Vice Mayor Tyson provided reports.

10. COUNCIL INITIATED ITEMS
A. Consideration of an Adjustment to the City Council Member Stipend Public Comment:

1. Allan Epstein
There was a consensus of the Council to move this item to the next Council agenda for consideration.

B. Consideration to Form a Housing Ad Hoc Committee for Residential Input on the Housing Element
Public Comments:

1. Cheryl Evans

2. Eric Evans

3. John O’Connell

4. George Perlegos

5. Yatin Munakur

6. Dashiell Leeds
There was a consensus of the Council to move this item to the next Council agenda for consideration.

11. STAFF REPORTS
A. Assistant City Attorney Claire Lai had no report.

B. City Clerk Arika Miller provided two brief informational items for Council this evening. First, regarding Senate Bill 707, which amended the Brown Act related to managing disruptive behavior at public meetings, staff has confirmed, in consultation with

the Town Attorney, that the Town’s current meeting practices are already in compliance and no changes are required. Second, I am providing a recommendation from the Our Town Newsletter subcommittee. Based on the subcommittee’s evaluation of all proposals, including experience, institutional knowledge, design quality, and overall ability to meet the Town’s expectations, the recommendation is to proceed with Alex Atkins Design, Inc. The subcommittee carefully considered all proposals and reached consensus that Alex Atkins Design, Inc. is best positioned to deliver the newsletter with the level of quality, consistency, and familiarity the Town has historically maintained.

C. Community Development Director Jay Bradford provided an update on the current status of the Housing Element amendment at last night's City Council meeting. The update included progress with the California Department of Housing and Community Development (HCD). The Town has received comments from HCD sent by the owners of the Twin Oaks site and Sea Landing Limited Partners. He also briefed the City Council on recent SB 330 applications received from the owners of the Twin Oaks and outlined a potential approach for responding to HCD comments, should any be received.

A Special City Council meeting is reserved and scheduled for January 29th, contingent on further feedback from HCD. An update was also given on the building fee refund project with applicants being contacted this week to initiate the process for completing refunds.

D. Finance Director Thomas Leung reported that staff is continuing to work with Edwin (formerly known as Civitas) to streamline bank and cash reconciliation processes, which currently require significant staff time each month. These improvements are expected to allow staff to produce the monthly Treasurer’s Reports earlier each month.

He further reported that, as discussed in the Annual Comprehensive Financial Report (ACFR), General Fund revenues for Fiscal Year 2024-25 exceeded expenditures due to strong property tax growth of approximately $414,000, higher investment income of approximately $354,000, and lower net transfers compared to the prior year. The results also reflect a one-time transfer of approximately $0.8 million in ARPA funds back to the General Fund following the elimination of the ARPA fund. On the expenditure side, spending was below budget due to project and hiring timing.

As a result, the total General Fund fund balance increased by approximately $1.5 million to $18.4 million.

Mr. Leung also noted that staff will analyze budget-to-actual results for Fiscal Year 2024- 25 as part of the mid-year budget report to be presented to the Finance and Investment Committee in February. He added that staff will begin the Fiscal Year 2026-27 budget process with a budget retreat scheduled for February 2, 2026.

E. Public Works Director WooJae Kim reported that on December 9, 2025, based on staff’s recommendation, the City Council declared an emergency for the replacement of the Town Hall heat pump HVAC system after two HVAC zones lost heating. He noted that the existing gas/electrical furnace serving the lobby area was repaired by replacing the blower motor and cleaning the condensate line at an approximate cost of $2,000.

Mr. Kim reported that for the replacement of the heat pump system serving the Town Hall offices and kitchen area, staff worked with Mayor Bhateja, Allan Epstein of the Finance and Investment Committee, and Anand Ranganathan of the Environmental Initiatives Committee to evaluate options and select an appropriate contractor and solution. The existing rooftop heat pump and fan coil system has reached the end of its service life. After reviewing alternatives, the team selected a solution consisting of three mini-split heat pump systems—two serving the

office areas and one serving the kitchen area—as the most efficient and effective replacement option.

He explained that the mini-split units will be installed within the plenum spaces, with condenser units located at the rear of the building. This configuration allows each system to be maintained or replaced independently, reducing future maintenance costs and improving energy efficiency compared to the existing rooftop system.

Mr. Kim stated that the total estimated project cost is approximately $160,000, which includes engineering services for building permit, energy calculations, and plans, as well as a 10 percent contingency for potential change orders. As authorized by Council, staff intends to execute a construction contract within the next couple of weeks and authorize the contractor to order materials and begin installation. He added that, due to the emergency declaration, staff is exploring proceeding with construction concurrently with building permit submittals, with installation anticipated to be completed by the end of February if no delays occur. He thanked Mayor Bhateja, Allan Epstein, and Anand Ranganathan for their collaboration throughout the decision-making process.

Regarding the El Monte Fire Station Utility Undergrounding (Rule 20A) Project, Mr. Kim reported that all overhead facilities have now been undergrounded by PG&E, AT&T, and Comcast. He announced that a ribbon-cutting ceremony to celebrate completion of the Town’s Rule 20A Project is scheduled for Thursday, January 22, at 11:00 a.m., at the corner of El Monte and Elena Road near the El Monte Fire Station. He noted that residents are welcome to attend and that staff will gather project closeout data over the next one to two months, including the final remaining balance of the Town’s Rule 20A credits, to present to Council.

Regarding the Heritage House Upgrade Project, Mr. Kim reported that the project team successfully reconnected the building's power to the Town Hall electrical system. He acknowledged George Lee of the Technology Committee and Environmental Initiatives Committee for assisting with the temporary shutdown of the switchgear to allow the power connection to be completed. He noted that additional delays were encountered due to door hardware compatibility issues, which the contractor is addressing, and that project completion is now anticipated by the end of February.

F. Acting City Manager Cody Einfalt announced that the Los Altos Hills Youth Commissioners are hosting a free Technology for Seniors program to help older adults confidently navigate their electronic devices. Seniors may bring phones, tablets, laptops, or other devices to receive one-on-one assistance from youth volunteers. The program will take place on January 25, 2026, from 9:00 a.m. to 12:00 p.m. at Town Hall.

Appointments may be scheduled at losaltoshills.ca.gov/tech tutoring. He noted that questions may be directed to Emina Steta.

Committee Goals Presentation
Mr. Einfalt reported that the Committee Goals Presentation is scheduled for Wednesday, January 21, 2026, from 6:00 p.m. to 8:00 p.m.

Law Enforcement Services Investigation
Mr. Einfalt reported that staff has received a proposal and is currently working with the County to better understand the associated cost figures. He noted that multiple cities are now participating in this effort.

Telecommunications Negotiations
Mr. Einfalt reported that telecommunications carriers are currently analyzing their tower assets. He stated that the Technology Committee and the Finance and Investment

Committee have discussed the proposal, and that the Town is partnering with a consultant specializing in telecommunications to assist with negotiating favorable lease terms.

Stay Interview Process
Mr. Einfalt reported that staff is conducting stay interviews and hearing directly from employees, including newer employees hired since the last round of interviews in 2023.

He noted that staff is also evaluating potential adjustments to the employee benefits package.

Security Cameras
Mr. Einfalt reported that George Lee is assisting with the installation of security cameras, some of which have already been installed. He noted that installation at Town Hall is expected to be completed by the end of the month, with installation at the Corporation Yard anticipated to begin next month, followed by the Barn.

Corporation Yard Records Filing
Mr. Einfalt reported that staff is reviewing records retention, scanning, and secure storage needs at the Corporation Yard. He stated that a proposal outlining the recommended next steps will be brought forward in the near future.

12. ADJOURN
Mayor Bhateja adjourned the Regular City Council Meeting of January 15, 2026, to January 29, 2026, at 6:00 P.M. The meeting adjourned at 11:52 PM.

Tuesday, February 10, 2026, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, Council Member Kavita Tankha

Absent: None
Staff: Acting City Manager Cody Einfalt, Public Works Director WooJae Kim, Community Development Director Jay Bradford, Finance Director Thomas Leung, and City Clerk Arika Birdsong-Miller

CALL TO ORDER
Mayor Bhateja called the Regular Meeting of the City Council of the Town of Los Altos Hills to order at 6:00 p.m. on Tuesday, February 10, 2026. The meeting was conducted in person and via Zoom, as permitted by state law.

ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan and Council Member Kavita Tankha were present.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.

1. AGENDA REVIEW
Mayor Bhateja announced an adjustment to the order of discussion to receive an update from the Community Development Director earlier in the meeting.

2. PRESENTATIONS AND APPOINTMENTS
A. Consideration of an Appointment to the Los Altos Hills Pathways Committee – John Lewis
The Council appointed John Lewis to the Los Altos Hills Pathways Committee for a term beginning February 10, 2026, and ending February 10, 2030.

John Lewis is a Los Altos Hills resident with experience in home construction and the Town's planning process. He expressed interest in improving communication between the planning department and the pathways committee, as well as expanding the pathway system.

MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ITEM 8A, Attachment 4

ABSTAIN: None
ABSENT: None
B. Consideration of Reappointments to the Los Altos Hills Open Space Committee – Anita Baldwin and Viggy Mokkarala
The Council reappointed Anita Baldwin and Viggy Mokkarala to the Los Altos Hills Open Space Committee for terms beginning February 5, 2026, and ending February 5, 2030.

MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
C. Report from the Los Altos Hills County Fire District Jay Logan, General Manager, provided a report. The Fire District presented an overview of the 2026–27 draft budget process and how funding supports service delivery. The presentation also included an overview of services provided under the fire and EMS agreement and collaboration on ongoing and future efforts, including planning and facility-related work.

Public Comments:

1. Jim Waschura

2. John O’Connell

3. Eric Evans

4. Dave Stewart

3. PRESENTATIONS FROM THE FLOOR

1. Gautam Agrawal

4. INFORMATIONAL REPORTS
A. Treasurer’s Report - Informational reports received; no action taken.

B. Disbursement Report - Informational reports received; no action taken.

5. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes – January 15, 2026

B. Vacating Appointments to the History Committee – Jitze Couperus and Duffy Price C. Resolution Authorizing the City Manager to Purchase a Replacement Chipper Not to Exceed $100,000 and Either Sell or Donate the 2009 Carlton 1790 Towable Chipper D. Consideration of a Resolution Adopting the 2026–2027 Two-Year City Council Work Plan Mayor Bhateja pulled Item 5C from the Consent Calendar.

Vice Mayor Tyson made a motion to Approve Consent Calendar Items 5A, 5B, and 5D. Council Member Swan seconded the motion.

MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
Item 5C (removed from Consent Calendar)
Resolution Authorizing the City Manager to Purchase a Replacement Chipper Not to Exceed $100,000 and Either Sell or Donate the 2009 Carlton 1790 Towable Chipper Public Comments:

1. John O’Connell
Council Member Swan made a motion to Approve the Resolution Authorizing the City Manager to Purchase a Replacement Chipper Not to Exceed $100,000 and Either Sell or Donate the 2009 Carlton 1790 Towable Chipper. Council Member Mok seconded the motion.

MOTION PASSED: 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

6. NEW BUSINESS
A. Emergency Management Services in Town and Possible Council Action to Approve Resolution Adopting Job Classification for an Emergency Manager and Amendments to the Town’s Salary Schedule
Acting City Manager Cody Einfalt explained Town’s emergency management needs, including EOC training/compliance, staffing structure, and prior recruitment/contracting efforts. Council discussed staffing approaches and potential partnerships.

Public Comments:

1. Phil Harter

2. Dave Stewart

3. John O’Connell
There was a consensus of City Council that staff is to return with two specific items:

1. the opportunity for cost sharing/collaboration/resource sharing with the Fire District, and

2. whether a full-time position could be cost-shared with the City of Los Altos (and related structure).

B. Process and Considerations for Establishing a New Standing Committee City Clerk Arika Miller presented process considerations and options for charter development.

Council discussed approaches used by other jurisdictions and options for developing a charter.

Public Comments:

1. Cheryl Evans

2. Jim Waschura

3. John O’Connell

4. Sue Welch
Council indicated it would consider next steps further and asked staff to reach out to neighboring cities who have formed a similar committee; no formal action or vote was taken.

C. Discussion on Adjustments to the City Council Member Stipend Acting City Manager Cody Einfalt provided background and legal framework, including the requirement for two public hearings at separate meetings and timing for effectiveness.

Public Comment:

1. Jim Waschura
Vice Mayor Tyson made a motion to increase compensation to $600/month and add an annual inflation adjustment, with no other changes. Council Member Mok seconded the motion.

Council Member Swan made a substitute motion made to set the stipend at $950/month.

Council Member Mok seconded the substitute motion.

Vote on Substitute Motion
MOTION PASSED: 3-2
AYES: Tyson, Mok, Swan
NOES: Bhateja, Tankha
RECUSE: None
ABSTAIN: None
ABSENT: None
Substitute motion carried 3-2
Direction to staff to return with the required documentation and schedule for the twomeeting/public hearing process consistent with state law requirements.

7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS

ON OUTSIDE AGENCIES
A. Update from Mayoral Rotation Ad Hoc Committee - The Council received an update from the Mayoral Rotation Ad Hoc Committee, which was established at the January 15, 2026 meeting with Vice Mayor George Tyson and Council Member Kavita Tankha appointed as members.

B. Update from Community Survey Ad Hoc Committee - The Council received an update from the Community Survey Ad Hoc Committee, which was also established at the January 15, 2026 meeting with Mayor Rajiv Bhateja and Vice Mayor George Tyson appointed as members.

8. STAFF REPORTS
A. City Attorney Steve Mattas had no report.

B. City Clerk Arika Miller

C. Community Development Director Jay Bradford provided an update on the status of the Town’s Housing Element, Housing Element Amendment, and related zoning compliance. He reported that the Housing Element remains certified by the California Department of Housing and Community Development (HCD). Mr. Bradford stated that the Housing Element Amendment has addressed the requirements outlined in HCD’s October 10, 2025, review letter and that staff has responded to the comments identified in that correspondence. He further reported that the Town’s zoning regulations are compliant with applicable state law.

Mr. Bradford noted, however, that three components of the Town’s adopted objective design standards require additional review and potential refinement to ensure full alignment with state requirements. These elements relate to setbacks, site minimums and maximums, and dwelling unit sizes. He indicated that staff will continue to evaluate these standards and return with recommendations as appropriate.

Public Comments:

1. Dave Kehlet

2. John O’Connell
D. Finance Director Thomas Leung provided an update on financial operations and the upcoming budget process. He reported that staff continues to implement AI-based software intended to streamline bank and cash reconciliations and improve financial reporting efficiency. Staff is currently working on ingesting and integrating data from the Town’s Tyler ERP system, as well as from bank and investment accounts, to support automation and enhanced reporting capabilities.

Mr. Leung further reported that staff is analyzing the Fiscal Year 2025–26 mid-year budget and evaluating potential adjustments in preparation for the mid-year budget report. The report is scheduled to be presented to the Finance and Investment Committee on February 24 and to the City Council on March 19.

With respect to the Fiscal Year 2026–27 budget, Mr. Leung stated that the budget development process commenced with a retreat held on February 2, 2026. A five-year financial forecast has been prepared and reviewed with Town departments. Departments are expected to submit budget requests in March, after which staff will prepare the proposed budget in April. The draft proposed budget will then be presented to the Finance and Investment Committee. Staff is also coordinating a joint meeting of the City Council and the Finance and Investment Committee in May to review the proposed budget.

E. Public Works Director WooJae Kim provided an update on the Town Hall Emergency HVAC Project. He reported that on December 9, 2025, at staff’s

recommendation, the City Council declared an emergency to replace the Town Hall heat pump HVAC system after heating was lost in two of the three zones. Fuse Service was retained to address the two affected HVAC systems. Mr. Kim noted that the gas furnace system serving the lobby was successfully repaired. For the existing heat pump system serving the Town Hall offices and kitchen area, Fuse has demolished and removed the existing equipment in preparation for replacement with new mini-split units. Installation of the new equipment is scheduled to begin the following week and is expected to take approximately ten business days to complete. Mr. Kim further reported that two of the three gas furnace units serving the Council Chambers have now failed. Staff is evaluating replacement of at least one of the failed furnaces with a heat pump unit at an estimated cost of approximately $23,000. Staff will continue to provide updates to the City Council as the work progresses.

Mr. Kim also provided an update on the sewer charge negotiations with the Cities of Los Altos and Palo Alto, a City Council work plan item. He reported that staff issued a Request for Proposals (RFP) to solicit consultants to conduct the sewer cost-sharing and flow estimate study required prior to commencing negotiations. Only one proposal was received. Staff plans to review the proposal with the Sewer Ad Hoc Committee, which includes Vice Mayor Tyson, Councilmember Tankha, and Allan Epstein of the Finance and Investment Committee. The cost of the proposal submitted by F&L is approximately $50,000.

F. Acting City Manager Cody Einfalt provided updates on the Security Camera Project.

George Lee will complete installation at Town Hall over the next two weeks, including installation of storage devices in the server room and the remaining five cameras.

Following completion at Town Hall, installation will begin later this month at the Corporation Yard, followed by Westwind Community Barn in mid-March to early April.

Heritage House will be the next location; staff will conduct a walkthrough to determine appropriate camera placements.

Regarding the Speed Feedback Sign, staff updated the rotation locations based on the Sheriff’s Office presentation at the January City Council meeting. Staff will analyze before-and-after data from the Sheriff’s targeted enforcement locations and present findings to Council at the May City Council meeting.

Mr. Einfalt also reported on a residential burglary that occurred on February 8, 2026, at approximately 3:17 p.m. on the 12000 block of La Barranca Road. Deputies responded to an in-progress burglary reported by the homeowner, who observed a suspect inside the residence via surveillance. Deputies detained the driver of a van leaving the area, and video footage confirmed the individual as the suspect. Although stolen property was not recovered from the vehicle, indicating a possible second suspect and vehicle, the detained

individual was arrested for burglary and two outstanding warrants for burglary and grand theft.

Mr. Einfalt provided reminders of upcoming events, including the Town Hall closure on Presidents Day, Coffee with the Sheriff, and the LAHCFD Brush and Yard Trimmings Collection Event on February 21. Additional information will be included in the Weekly and posted on the Town’s website calendar.

He also highlighted the 24th Annual Los Altos Hills Pathways Run/Walk scheduled for May 9 at Westwind Community Barn. The event includes 5K and 10K races at 9:00 a.m. and a 1-Mile Fun Run at 10:30 a.m. Early bird registration pricing is available through February 28, with group discounts offered for groups of ten or more.

9. COUNCIL INITIATED ITEMS- None
Council Member Swan asked that at the next meeting Consideration of a Poet Laureate be added to Council Initiated Items.

10. ADJOURN
The meeting was adjourned at 10:20 p.m.

LOS ALTOS HILLS - CITY COUNCIL COMPENSATION SURVEY RESULTS As of 4/13/2026 1pm
At their February 2026 meeting, the Los Altos Hills City Council voted to increase their stipend from $300/month to $950/month. LAH council members are also eligible for health benefits at no cost. If all councilmembers were to use these benefits, the cost would be $168K/yr. (Because not all council members currently use them, the actual cost of health benefits is $66K/yr.) With the increase, assuming current benefit participation levels and costs, council compensation would increase to $123K/yr. (If all council members used health benefits, it would increase to $235K/yr.)
Residents were surveyed on this issue. The survey can be seen here. As of this writing, the survey received 134 responses from residents. Below is a summary of the responses:

Below are the comments received from residents:

1. From residents who do not support in an increase in compensation at this time:
(82 residents)
I believe a stipend is fair and should be based upon the average stipend received by every neighboring city.

The ton charges excessive and unreasonable fees from home owners on everything. They should reduce these fees.

I do not support such a big increase
It appears many of the wealthier cities (Atherton, Hillsborough, Lafayette, Portola Valley) in our area provide $0 stipend to their City Council members. We are a wealthy town. I would not want someone to run for Town Council based on money received but rather solely for the desire to serve the constituents and to keep Los Altos Hills a nice, safe place to live for all its residents.

I think there should be an increase but this is excessive,imo. Don’t they get healthcare for life? Not just when they are on the council.

ITEM 8A, Supplement 1

The current stipend is already more than other municipalities in the region (many of whom have even more frequent meetings or no stipend at all) – especially given the near-term projections of a fiscal deficit. Furthermore, any change to compensation should not be voted on by those who stand to directly benefit from the change.

Compared with other nearby towns/cities they are already getting more than most, what they are getting should easily pay for child or pet care if needed for the meetings and transportation. Very surprised about the health care benefits being included as well That is a huge jump in compensation. A cost of living increase on current stipend is okay but not a $650 increase all at once. Residents should okay any increases of this nature. I'm not in favor of council members getting free medical, dental & vision benefits. That is a huge perk. I am on Medicare and I don't get any of these items for free. if you increase their stipend, then stop giving them medical, dental and vision benefits.

I would like to increase the stipend but if "the town is projecting a fiscal deficit for the next several years" it doesn't seem prudent. The council should balance the budget and then increase the stipend.

When I whatch their meetings I am unimpressed.

Knowing what councils members have actually done each month and year in the past 3 years would help voters judge the proper stipend.

Many similar towns do not compensate councilmembers at all and/or have low cash comp and/or do not cover benefits. LAH seems to be already doing more than the norm.

Can you share what percentage of town budget is council compensation? It would help put it in context.

I would support raising the stipend if benefits were removed.

With 1 meeting per month, I don't think now is the right time to increase the stipend. The council should first solve the deficit challenges and in doing so, include an increase in the stipend and ask the residents to vote on the complete package.

Compensation should be set by voters, not by the council.

Seems if we cannot cover all of the increases santa clara county has put on the town I amnot sure how compensation is considered. Maye move from 4 council members to 2. All industries even sanfrNcisco is reducing staff.

I think that this should go before the voters. Med/dental benefits are a huge incentive w/out an increase in stipends. Additional benefits are paid travel for various meetings throughout the year.

Serving is a public responsibility, not a shortcut to health coverage. A smaller stipend of $500 would be acceptable. No benefits...

I would support a more modest increase, how about $500/month? Stipend could be raised to $500. However, no benefits should be included. Past experience shows that LAH continues to pay benefits to those who retire or have been removed. This type of expense lags on the books for years.

I don’t believe we want the attraction of compensation to motivate people to run for Towne office.

That’s the wrong motivation and may attract the wrong interest. Further, I think compared to other towns that are paying less or no compensation that the town of Los Altos Hills is fine as it is. Further, I think this should be a vote of citizens in the town of Los Altos Hills, and not something that the city council should vote for themselves

One meeting per month would amount to $300 per meeting, which seems more than sufficient. An annual total of $11,400 would equal more than $950 per meeting—it is an outrageous payment for participation in a single meeting.

Service to the council should be on a volunteer basis
Is this really the right time to be discussing RAISES? Frankly, I am for eliminating medical, dental, and vision benefits. This is supposed to be a part-time voluntary position. If you want benefits, go get a real job! Also, do you really think "A higher stipend would encourage more residents to run for council"? Typical politician thinking on the council's part!!! Very disappointing. IMO, people run for the council because they have a "personal agenda" they want to see passed and/or implemented.

This is not the right time to increase payments for voluntary work. I do that myself all over the world without compensation.

The current compensation is in line with other cities except perhaps Woodside. I think the recommendation is excessive considering they get medical benefits in addition to the monthly compensation. Monthly compensation should be adequate.

One meeting per month doesn't seem to justify the increase.

I think what works best for the town is to leverage it's retired executives for town council leadership.

Remember the green sheets. Town council members should be short term and non-compensated.

I realize it takes a lot of time but fiscal compensation should be minimal. It’s not a “job” it’s community service. Also, I just asked an AI system about compensation in towns somewhat like ours in our area—woodside, Portola valley, Los Gatos, Los Altos—and found that the current compensation rate was about the same for all of them. The housing crunch will pass as will the excessive time demands.
would support if the council members started to do their job representing the interest of the residents, enforcing responsible behavior by town staff, addressing outdated rules that limit reasonable and efficient property development.

2. From residents who think current council compensation is excessive and should be reduced
(23 residents)
At a time when the town is running a deficit, council members voting themselves a pay rise is the worst example of conflict of interest and efficient use of taxpayer dollars.

Council members when they campaigned claimed to be committed to the town and offering selfless service - to turn around now and ask for increased compensation is admitting to misrepresenting to voters.

Council members should not be getting health benefits. Other towns like Atherton and Portola Valley do not offer benefits.

Council members should be compensated for expenses incurred, but not paid just to be on the council. It should be a public service, just like all of the town committees ridiculous

This should be decided by the residents of the town.

I don't think we should be offering council members any benefits. At one meeting a month I think the compensation is adequate but definitely not necessary
We already have a crazy high stipend per year- council members are from LAH right? They shouldn’t need compensation let alone an increase in. Crazy talk
Health care benefits being offered at zero cost is a material benefit. Their compensation for services and value rendered is excessive. Municipalities should be cutting not increasing compensation. Also based on comparison, LAH members seem to be on the high end of pay curve.

The city council membership is a giving back to the communicty and there shoudl not eb benefits /medical etc which council members shoudl be able to support themselves . a small honoarium is accetable for time spent. this excessive in the extreme If LAH is truly a volunteer driven town with many volunteers then all positions for Committees, Planning Commission and Council should be truly volunteer based. That means no compensation of any amount across the board. I doubt anyone in LAH stands for these positions for the stipend or benefits.

I am not willing to say this is excessive on an absolute basis. However compensation and benefits should not be the inducement for citizens to serve in these roles. I worry that we are fixing a genuine problem (inducing citizens to serve) with the wrong incentives (benefits and financial compensation).

If these are really "jobs" in the sense of employment then perhaps we should consider expanding and employing staff that we can truly rely on as fully compensated employees? This is not a full time job. Medical benefits should only be supplemental to insurance already carried by members. $33k/year seems unreasonable high. I appreciate council participation, but it should not be an occupation.

A council member for a small town like our should be a non-paid position. Looks like no local towns pay a full time salary for a part time job.

3. From residents who support the proposed increase as long as no one currently on the council would receive it:
(6 residents)
Cities smaller than ours meet more frequently. More people may agree to the increased compensation if the council adds one more meeting per month.

I do not think we should be offering medical that is 100% paid for to cover part time work. Do we offer 100% paid medical for employees? For part time employees?

4. From residents who support the proposed increase in stipend from $300 to $950/month:
(23 residents)
I agree with the increased stipend but not healthcare.

Not quite enough info here to give a measured answer, but I suspect this is a small part of the town's budget and that many members would contribute a commensurate amount of time I'm aware of the tremendous amount of time most council members put it, and $950/month doesn't seem unreasonable.

A 5th choice should have been added to the previous question. This should be decided by the voters.

Go ahead and pay council members more for their time, pay for their childcare or whatever else they need when on city business, that's fine. But get rid of the fully-paid health insurance. They are not city employees and should pay for their own health insurance.

Thank you for your service.

I support this pay increase. This job is extremely demanding in terms of time and stress. There is just a small pool of people who are willing to make the lifestyle sacrifice. Even at the higher pay levels proposed, the pay and benefits are not commensurate with the workload and responsibility.

For some of the Council members the extra compensation is not significant because they have other sources of income. However, we should increase pay to make it feasible for a broader pool of residents to consider running for these positions. Also, even for those council members who do not need the extra money, they should still be paid and we should not take advantage of their generosity.

We trust the citizen council and hope the council trusts the citizens back. Please find ways to eliminate wasteful spending on 1) staff to double and triple check residents’ work and 2) services that enable nosy neighbors
I appreciate that City Council members devote time and energy to governing our town and should be compensated for their efforts. Given that it has been a long time since stipends were last set (1992?), it's reasonable to have a review and increase. I question whether an immediate full increase is the right strategy vs incremental steps over the next 2-3 years. Annual step ups could satisfy the recruitment and recognition objectives while giving more time to accommodate the change within the annual budget.

That said, I would like to see a statement from the council members including why they feel the revised figure is appropriate given the town's budget constraints and market comparisons, what compromises will have to be made elsewhere to afford the proposed stipend+ benefits increase, and why is this increase is needed now, i.e. what has prompted the dissatisfaction with the current stipends that have been in place for many years?
There are likely very justified reasons for the increase and residents will be well served to ensure our council members are compensated fairly. However, the council members risk negative perception and damaged relationships with residents if they are seen to be unduly self serving.

Since the council members can get health benefits at no cost, the $950/month increase seems a bit high. How about an increase to $500 to $600/month. I do support an increase, but not $950/month

For reference, here is the survey that was used. It can be found at:
https://docs.google.com/forms/d/e/1FAIpQLSf8ViyB5RWleduRr6mv9loL2FzPcUg3IFaLcnQKwl OXyziSfA/viewform?usp=dialog

1 Keren Brunner
From: Arika Miller
Sent: Thursday, April 16, 2026 5:56 PM
To: Keren Brunner
Subject: FW: City council compensation
From: Vlad Preysman
Sent: Wednesday, April 15, 2026 4:37 PM
To: City Council <[email protected]>
Subject: City council compensation
I object to the proposed increase in City Council compensation for several reasons.

First, the proposed level appears higher than compensation in comparable municipalities in the Bay Area. If adopted, it would place Los Altos Hills at the upper end of compensation for similar roles, despite its relatively small size and limited meeting schedule.

Second, when the value of the proposed health benefits is included, the total compensation becomes disproportionate to the time commitment required. For a council that meets approximately once per month, this level of compensation seems excessive relative to the scope of duties.

Third, I have broader concerns about the role of compensation in City Council service. The proposed amount is not sufficient to constitute meaningful income, yet it may still shift the motivation for serving away from civic responsibility. Many cities larger than Los Altos Hills—either provide minimal compensation or none at all. Public service at the local level has traditionally been motivated by community commitment, and compensation should not become a primary incentive.

For these reasons, I urge the Council to reconsider or scale back the proposed increase.

Vladimir Preysman
LAH Resident since 2013
ITEM 8A Supplemental 1

TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to City Council
______________________________________________________________________________ SUBJECT: WAIVE READING AND INTRODUCE AN ORDINANCE AMENDING TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE LOS ALTOS

HILLS MUNICIPAL CODE TO ADOPT REASONABLE

ACCOMMODATION PROCEDURES FOR LAND USE AND ZONING
DECISIONS CONSISTENT WITH HOUSING ELEMENT PROGRAM B-9
FROM: Behrouz Amirbadvy, Management Analyst
APPROVED: Jay Bradford, Community Development Director
_____________________________________________________________________________ RECOMMENDATION:

City Council adopt an ordinance to add a new Chapter 3, Article 1 to Title 10 of the Municipal Code to codify a reasonable accommodation procedure for land use and zoning decisions. This ordinance is proposed pursuant to Housing Element Program B-9 and is required to be implemented (see Attachment 1).

BACKGROUND:

The purpose of this procedure is to ensure that persons with disabilities have equal access to housing in the Town of Los Altos Hills by providing a clear and objective process for requesting reasonable accommodations in land use and zoning rules, policies, practices, and procedures.

This procedure implements federal and state fair housing laws including:
• Federal Fair Housing Act (42 U.S.C. §3601 et seq.)
• Americans with Disabilities Act (42 U.S.C. §12101 et seq.) • Section 504 of the Rehabilitation Act (29 U.S.C. §794) • California Fair Employment and Housing Act (Gov. Code §12955) These laws require local governments to make reasonable accommodations in rules, policies, practices, and procedures when necessary to afford persons with disabilities equal opportunity to use and enjoy housing.

The Town of Los Altos Hills already has a reasonable accommodation review process, as required by state and federal law, but the Housing Element requires the Town to codify the process through an ordinance and establish administrative processes for future applicants.

Consistent with the Town’s Housing Element Program B-9, this procedure establishes a clear and objective administrative process that avoids discretionary review and provides certainty in decision making.

This procedure applies to requests for reasonable accommodation from individuals with disabilities seeking equal opportunity to use and enjoy housing.

ITEM 8B

Requests may involve accommodations to:
• Zoning standards
• Development standards
• Land use procedures
• Permit processing procedures
• Parking requirements
• Setbacks or similar site standards
• Operational requirements affecting housing
DISCUSSION:

At the April 2 Planning Commission meeting, the Commission reviewed this item and ultimately adopted a resolution recommending that the City Council adopt an ordinance amending Title 10 of the Municipal Code to establish reasonable accommodation procedures for land use and zoning decisions, consistent with Housing Element Program B-9. The motion passed on a 4-0 vote, with one member absent (see Attachment 2).

In addition, the Commission recommended the following modifications to support implementation of the reasonable accommodation policy. These recommendations fall into two categories: changes to the ordinance and changes to the program.

Ordinance Modification Requested
• To require a yearly check-in with residents who have been granted accommodations to determine whether the accommodations is still needed. This change has been made to the purposed ordinance.

Program Modifications Requested
• To require reporting to the Planning Commission at Regular Planning Commission Meetings on accommodations that are approved or denied. This has been added to the procedures.
• To also require reporting to the Planning Commission at Regular Planning Commission Meetings on accommodations that are concluded. This has been added to the procedures.

The following outlines the framework for the policy, which has been used to develop the program guidelines and supporting documentation included in Attachment 3a, b, and c.

Definition of a Disability
For purposes of this procedure, disability shall be defined consistent with the Federal Fair Housing Act as: A physical or mental impairment that substantially limits one or more major life activities.

This includes:
• A record of such impairment.
• Being regarded as having such impairment.

Definition of Reasonable Accommodation

A reasonable accommodation is a modification or exception to a zoning rule, policy, practice, or procedure that is necessary to afford a person with a disability equal opportunity to use and enjoy a dwelling.

Examples may include:
• Allowing reduced parking requirements;
• Allowing additional occupants for caregivers;
• Allowing minor deviations from development standards; • Allowing modified operational requirements for supportive housing.

Who May Apply
A request for reasonable accommodation may be submitted by:
• Person(s) with a disability;
• Property owner;
• Developer or housing provider;
• Representative acting on behalf of a person with a disability.

Application Procedure
The Town provides a Reasonable Accommodation Request Form (see Attachment 3b), and use of the form is strongly encouraged to ensure that applications contain sufficient information for timely review. Applications shall be submitted to the Community Development Department.

Applications may be submitted:
• Prior to a planning or building permit application.
• Concurrently with a permit application.
• During permit review.
• After approval if necessary to ensure accessibility.

The request should include:

1. Applicants contact information.

2. Property address or parcel number.

3. Description of the requested accommodation.

4. Identification of the regulation or procedure from which accommodation is requested.

5. Explanation of how the accommodation is necessary to afford equal opportunity to use and enjoy housing.

Documentation verifying disability may be requested only when the disability or need for accommodation is not readily apparent.

Who Makes the Decision?
Who: Community Development Director (administrative review).

Decision: Approve, approve with modifications, or deny.

Timeline: Decision issued within 30 days of a complete application.

Appeal: Decisions may be appealed per Municipal Code Section 10-3.106.

This is an administrative process that doesn’t require Planning Commission approval unless the decision is appealed. However, the Community Development Director will provide updates monthly on the submission and decision to approve or deny any applications.

Review Authority
The Community Development Director shall review and act upon reasonable accommodation requests. The determination shall be administrative and ministerial based on the objective findings contained in this procedure.

The Director of Community Development for the Town of Los Altos Hills is also a Certified Access Specialist (CASp). This certification provides additional expertise in accessibility standards and disability protections, supporting informed and consistent evaluation of accessibility needs and reasonable accommodations.

Objective Decision Matrix
This matrix helps staff apply consistent objective findings when evaluating requests.

Evaluation
Factor
Objective Standard Evidence Typically Provided
Disability
Verification
Applicant or resident has a disability
as defined under federal or state fair
housing laws.

Statement from applicant or
licensed professional if disability
not obvious.

Annual review by Staff to confirm
disability related need is still
required.

Nexus to
Accommodation
Requested accommodation directly
relates to disability.

Explanation describing functional
limitation and need.

Necessity Accommodation is necessary to
afford equal opportunity to use and
enjoy housing.

Description of barrier created by
zoning standard.

Reasonableness Accommodation does not impose
undue financial or administrative
burden on the Town.

Staff evaluation.

Program
Integrity
Accommodation does not
fundamentally alter the Town’s
zoning or land use program.

Staff evaluation.

Public Safety Accommodation does not create a
direct threat to health or safety.

Fire, building, or engineering
review if necessary.

Scope Accommodation is limited to what is
necessary to address the disability
related need.

Review of project plans or request.
* Table based on practices from the Cites of Palo Alto and Mountain View

Required Findings for Approval
A request for reasonable accommodation shall be approved if the Director finds that:

1. The applicant or beneficiary has a disability as defined by applicable fair housing laws. a. Applicants provide documentation or written explanation of need.

2. The requested accommodation is necessary to afford the individual equal opportunity to use and enjoy a dwelling.
a. Applicants identify intended resident or housing type. b. Describe supportive housing or disability-related use.

3. The accommodation is necessary for equal opportunity to use or enjoy housing. a. Applicant must explain how zoning standards create a barrier and describe why accommodation is needed.

4. The accommodation will not create a specific adverse public health or safety impact. a. Applicant must provide a site plan or operational description.

5. The accommodation will not impose excessive financial or administrative burdens. a. Demonstrate minimal Town resources needed to render limited scope of request. b. Staff will review if the need is still required on an annual basis and report back to Planning Commission.

6. The accommodation does not fundamentally alter zoning regulations. a. Applicant must request targeted exceptions rather than broad changes. b. Must demonstrate that the accommodation is specific and limited.

Conditions of Approval
The Director may impose conditions necessary to ensure that the accommodation:
• Addresses the disability related need;
• Minimizes impacts on surrounding properties;
• Remains consistent with the purpose of the accommodation; • Expiration if disability-related need ends or upon change of occupancy.

Additionally, Applicants and property owners who have been granted accommodations shall be conditioned to require a yearly check-in with the town to determine whether the accommodations are still needed and that the applicant and property owner notify the town within 60 days when the need for the accommodation has concluded.

Confidentiality
Information regarding a disability submitted as part of a reasonable accommodation request shall be treated as confidential to the extent permitted by law.

Appeals
Any person aggrieved by a decision may appeal the determination to the Planning Commission in accordance with Town’s appeal procedures.

The Planning Commission shall review the appeal using the same objective findings listed in the Objective Decision Matrix. Appeals shall be heard within 60 days whenever feasible.

Fees
The Town shall not charge a fee for the processing or review of a reasonable accommodation request. Applicants shall be responsible for applicable permit fees and construction costs, provided such fees and costs are generally required and would apply irrespective of the reasonable accommodation request.

Relationship to Other Approvals
Approval of a reasonable accommodation:
• DOES NOT waive building code requirements
• DOES NOT waive fire or life safety standards
• DOES NOT eliminate the need for building permits
NEXT STEPS:

If approved, the ordinance will return at the next available meeting for adoption. If subsequently adopted, the ordinance will take effect 30 days after adoption.

ENVIRONMENTAL REVIEW:

The proposed Ordinance is exempt from CEQA pursuant CEQA Guidelines section 15061(b)(3) as CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

This Ordinance establishes a procedure for applicants to request reasonable accommodations from zoning and land use regulations, and does not approve any projects, alter any development standards, or grant any entitlements. Each project will be subject to independent environmental evaluation based on the type of work proposed. As such, this Ordinance is a regulatory act taken by the Town and does not physically change the environment. Therefore, it is exempt from CEQA as it does not have the potential for causing a significant effect on the environment.

FISCAL IMPACT:

There is no fiscal impact associated with adopting this ordinance.

ATTACHMENTS:

1. Draft Ordinance Amending Title 10 of the Municipal Code

2. Planning Commission Resolution Recommending Adoption of Ordinance

3. Program Documents:
a. Administrative Guidelines for Processing Reasonable Accommodation Requests b. Reasonable Accommodation Request Form
c. Internal Staff Evaluation Worksheet

Ordinance No.____ Page 1
ORDINANCE NO. XXX
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE LOS ALTOS HILLS MUNICIPAL

CODE TO ADOPT REASONABLE ACCOMMODATION PROCEDURES FOR LAND

USE AND ZONING DECISIONS CONSISTENT WITH HOUSING ELEMENT PROGRAM B-9
WHEREAS, California Housing Element Law (Gov. Code §65580 et seq.), specifically Government Code section 65583(c)(3), requires housing elements to address, and when appropriate and legally possible, to remove constraints to housing for those with disabilities, including providing reasonable accommodations for housing designed for, intended for occupancy by, or with supportive services for persons with disabilities; and
WHEREAS, both federal and state law (i.e. 42 USC §3604(f)(3)(B); Gov. Code §12927(c)(1)) impose upon cities an affirmative duty to make “reasonable accommodations” in their zoning and land use laws when the accommodation is necessary to give persons with disabilities an equal opportunity to use and enjoy a home. The federal Fair Housing Act (FHA) and California Fair Employment and Housing Act (FEHA) forbid land use actions that make housing “unavailable” or discriminate against certain protected classes. (42 USC §3604; Gov. Code §12955(l).). The Fair Housing A makes it unlawful to “discriminate against any person in the terms, conditions, or privileges of sale or rental of a dwelling, or in the provision of services or facilities in connection with such dwelling, because of a handicap.” (42 U.S.C. § 3604(f)(2).); and WHEREAS, the Town of Los Altos Hills (“Town”) state-certified 2023-2031 Housing Element contains several goals, policies and programs to ensure accessibility, increase housing mobility, and provide for special needs housing. Among those, Program B-9 provides for the Town to adopt a clear and objective procedure for reasonable accommodation requests for land use and zoning decisions and procedures to ensure that housing for people with disabilities is attainable without discretionary review; and
WHEREAS, this Reasonable Accommodations procedure will include procedures and findings to ensure certainty and provide for clear decision-making standards for the process; and WHEREAS, as evaluated in the Housing Element, the Town conducted review of its zoning code, building regulations, and permit handling process; this review did not identify any regulations that would prohibit or impair any reasonable accommodation request. The Town also currently has administrative processes to allow for reasonable accommodation requests consistent with federal and state fair housing laws, and with the recent adoption of new multi-family zoning districts, desires to codify a reasonable accommodations procedure as set forth in Program B-9; and WHEREAS, the Town has prepared this Ordinance amending Title 10 of the Los Altos Hills Municipal Code to codify a Reasonable Accommodations procedure pertaining to zoning and land use decisions to implement Program B-9 (the “Ordinance”); and WHEREAS, under the California Environmental Quality Act (“CEQA”), CEQA only applies to projects which have the potential for causing a significant effect on the environment; and ITEM 8B ATTACHMENT 1

Ordinance No.____ Page 2
WHEREAS, on April 2, 2026, the Los Altos Hills Planning Commission held a public hearing to consider a recommendation to the Los Altos Hills City Council regarding the proposed Ordinance. At the public hearing, the Planning Commission reviewed and carefully considered all testimony, comments, and evidence presented in the record and during the hearing; and WHEREAS, at its April 2, 2026, meeting, the Planning Commission by Resolution No. 09- 26 recommended the City Council adopt the Reasonable Accommodation Ordinance; and WHEREAS, on April 16, 2026, the Los Altos Hills City Council held a public hearing to consider proposed Ordinance and the Planning Commission recommendation. At the public hearing, the City Council reviewed and carefully considered the proposed Ordinance, and all related testimony and evidence presented in the record and during the hearing. All interested parties were provided with an opportunity to participate and be heard.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ordain as follows:

SECTION I. FINDINGS.

Based on the entirety of the record before it, which includes, without limitation, the California Environmental Quality Act, Public Resources Code §21000, et seq. and the CEQA Guidelines, 14 California Code of Regulations §15000, et seq. (collectively, “CEQA”); the Los Altos Hills General Plan and Housing Element; the Los Altos Hills Municipal Code; the SB 131 Statutory Exemption Report dated September 2025 prepared by Michael Baker International; all reports, minutes, and public testimony submitted as part of the Planning Commission’s April 2, 2026 public hearing and the City Council’s April 16, 2026 public hearing, and any and all other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the City Council of the Town of Los Altos Hills hereby finds as follows:

1. All of the facts and recitals above are true, correct, incorporated herein and made a part hereof.

2. The documents and other material constituting the record for these proceedings are located at the Community Development Department for the Town of Los Altos Hills, 26379 Fremont Road, Los Altos Hills, and in the custody of the Community Development Director.

3. This Ordinance is exempt from CEQA pursuant CEQA Guidelines section 15061(b)(3) as CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Ordinance establishes a procedure for applicants to request reasonable accommodations from zoning and land use regulations, and does not approve any projects, alter any development standards, or grant any entitlements. Each project will be subject to independent environmental evaluation based on the type of work proposed. As such, this Ordinance is a regulatory act taken by the Town and does not physically change the environment. Therefore, it is exempt from CEQA as it does not have the potential for causing a significant effect on the environment.

4. This Ordinance was prepared and adopted in accordance with the requirements of Planning

Ordinance No.____ Page 3
and Zoning Law (Government Code, sections 65853-65860) and meets all of the requirements thereunder.

5. This Ordinance is consistent with and supports the Los Altos Hills General Plan by implementing housing goals, programs and strategies in the 2023-2031 Housing Element, specifically Program B-9. This Ordinance is consistent with Program B-9, and supports the Town’s goals, policies and programs to expand accessibility, support special needs housing, encourage housing mobility, and provide housing opportunities to the disabled population.

It also allows the Town to comply with state Housing Element and Housing Laws in furtherance of its Housing Element.

SECTION II. AMENDMENT.

1. Amendments to Title 10 “Zoning and Site Development” of the Municipal Code.

A new Chapter 3, “Administration and Procedures” and a new Article 1, “Reasonable Accommodation”, are hereby added to Title 10 of the Municipal Code to read as follows. Other chapters, articles, sections, subsections, paragraphs and texts in Title 10 are not amended and shall continue in full force and effect.

Chapter 3 Administration and Procedures
Article 1 Reasonable Accommodation
§ 10-3.101 Purpose and Intent
§ 10-3.102 Applicability
§ 10-3.103 Procedures
§ 10-3.104 Required Findings
§ 10-3.105 Conditions of Approval
§ 10-3.106 Appeals; Expiration, Extensions, and Modifications § 10-3.107 Fees
§ 10-3.101 Purpose and Intent.

The purpose of this Article is to provide a procedure for making reasonable accommodations in land use and zoning regulations when necessary to afford individuals with disabilities equal opportunity to use and enjoy housing consistent with the Federal Fair Housing Act, the Americans with Disabilities Act, and the California Fair Employment and Housing Act. It is the intent of the Town of Los Altos Hills pursuant to the fair housing laws to provide individuals with disabilities reasonable accommodation(s) in rules, policies, practices and procedures to ensure equal access to housing and facilitate the development of housing for individuals with disabilities. § 10-3.102 Applicability.

This article applies to requests for reasonable accommodation in zoning and land use regulations, policies, procedures, development standards, or operational requirements related to housing.

Ordinance No.____ Page 4
§ 10-3.103 Procedures.
(a) Notice of Procedures. A notice shall be displayed at the Community Development Department advising the public of the availability of a reasonable accommodation procedure for eligible individuals in accordance with this article. The Community Development Department shall maintain an application form and adopt an administrative procedure/policy to implement the requirements of this article. (b) Application. An application for reasonable accommodation shall be filed with the Community Development Department using the application form maintained by the Department. The application shall provide all of the information required on said form and contained in the administrative procedure/policy adopted by the Department. (c) Review and Approval Authority. The Community Development Director shall review and act upon requests for reasonable accommodation.
(1) An application for reasonable accommodation pursuant to this article will be reviewed by the Community Development Director or designee for consideration. (2) The Community Development Director shall issue a written decision approving or denying the application within thirty (30) days from receiving a complete application containing all the information required in subsection (b) above. (d) Decision. The Community Development Director shall issue a written decision within thirty (30) days from receiving a complete application containing all the information required in subsection (b) above, which decision may grant the reasonable accommodation application, grant with modifications, or deny the application.
(1) All written decisions shall explain in detail the basis of the decision consistent with this article and shall give notice of the right to appeal and to request reasonable accommodation in the appeals process.
(2) While any request for reasonable accommodation is pending, all laws and regulations otherwise applicable to the property that is the subject of the request shall remain in full force and effect.
(e) Review with Other Discretionary Permits or Approvals. Reasonable accommodation applications shall be reviewed and decided independent of other discretionary approvals and shall not be considered or reconsidered as part of those approvals but shall be regarded as an independent entitlement. A reasonable accommodation application being granted does not relieve the applicant of its obligation to obtain all other applicable zoning, land use, and building approvals.
(f) Yearly Review Requirement. Applicants and property owners who have been granted accommodations shall be required to schedule an annual check-in meeting with the Town to determine whether the grounds for granting the requested accommodations pursuant to this article are still present.
(g) Changes in Circumstances. The applicant and property owner shall notify the Town when

Ordinance No.____ Page 5
the need for an accommodation granted herein is no longer present due to changes in occupancy or other relevant changes in circumstance, within 60 days of such change occurring.
§ 10-3.104 Required Findings
(a) The Community Development Director shall approve a reasonable accommodation application if all of the following findings are made:
(1) The applicant has, or serves as the authorized representative of an individual with, a disability as defined by applicable state or federal fair housing laws; (2) The housing or other property which is the subject of the request for reasonable accommodation will be used by an individual or organization entitled to protection under applicable state or federal fair housing laws;
(3) The request for accommodation is necessary to make specific housing available to an individual protected under applicable state or federal fair housing laws or to afford equal opportunity to use and enjoy a dwelling for such individual; (4) The request for accommodation is reasonable and would not have a specific, adverse impact upon the public health and safety;
(5) The request for accommodation does not impose an undue financial and administrative burden on the Town; and
(6) The request for accommodation does not fundamentally alter the Town’s zoning and land use regulations, policies, procedures, development standards, or operational requirements related to housing.
§ 10-3.105 Conditions of Approval.

The Community Development Director may impose conditions of approval to provide for rescission or automatic expiration based on a change of occupancy or other relevant change in circumstance. § 10-3.106 Appeals.

The decision of the Community Development Director may be appealed in accordance with Section 10-1.1002.
§ 10-3.107 Fees.

The Town shall not charge a fee for the processing or review of a reasonable accommodation request. Applicants shall be responsible for applicable permit fees and costs, provided such fees and costs are required for the applicable permit application at issue and would apply irrespective of the reasonable accommodation request.

SECTION III. SEVERABILITY.

If any provision of this Ordinance or the application thereof to any person or circumstance is held

Ordinance No.____ Page 6
invalid or unconstitutional the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

BY: _________________________
Mayor
ATTEST:
_________________________
City Clerk
APPROVED AS TO FORM:
_________________________
City Attorney

RESOLUTION 09-26

A RESOLUTION OF THE PLANNING COMMISSION OF THE TOWN OF LOS ALTOS

HILLS RECOMMENDING ADOPTION TO THE CITY COUNCIL REGARDING AN ORDINANCE AMENDING TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE

LOS ALTOS HILLS MUNICIPAL CODE TO ADOPT REASONABLE

ACCOMMODATION PROCEDURES FOR LAND USE AND ZONING DECISIONS CONSISTENT WITH HOUSING ELEMENT PROGRAM B-9
WHEREAS, California Housing Element Law (Gov. Code §65580 et seq.), specifically Government Code section 65583(c)(3), requires housing elements to address, and when appropriate and legally possible, to remove constraints to housing for those with disabilities, including providing reasonable accommodations for housing designed for, intended for occupancy by, or with supportive services for persons with disabilities; and WHEREAS, both federal and state law (i.e. 42 USC §3604(f)(3)(B); Gov. Code §12927(c)(1)) impose upon cities an affirmative duty to make “reasonable accommodations” in their zoning and land use laws when the accommodation is necessary to give persons with disabilities an equal opportunity to use and enjoy a home. The federal Fair Housing Act (FHA) and California Fair Employment and Housing Act (FEHA) forbid land use actions that make housing “unavailable” or discriminate against certain protected classes. (42 USC §3604; Govt C §12955(l).). The Fair Housing A makes it unlawful to “discriminate against any person in the terms, conditions, or privileges of sale or rental of a dwelling, or in the provision of services or facilities in connection with such dwelling, because of a handicap.” (42 U.S.C. § 3604(f)(2).); and WHEREAS, the Town of Los Altos Hills (“Town”) state-certified 2023-2031 Housing Element contains several goals, policies and programs to ensure accessibility, increase housing mobility, and provide for special needs housing. Among those, Program B-9 provides for the Town to adopt a clear and objective procedure for reasonable accommodation requests for land use and zoning decisions and procedures to ensure that housing for people with disabilities is attainable without discretionary review; and
WHEREAS, this Reasonable Accommodations procedure will include procedures and findings to ensure certainty and provide for clear decision-making standards for the process; and WHEREAS, as evaluated in the Housing Element, the Town conducted review of its zoning code, building regulations, and permit handling process; this review did not identify any regulations that would prohibit or impair any reasonable accommodation request. The Town also currently has administrative processes to allow for reasonable accommodation requests consistent with federal and state fair housing laws, and with the recent adoption of new multi-family zoning districts, desires to codify a reasonable accommodations procedure as set forth in Program B-9; and
WHEREAS, the Town has prepared this Ordinance amending Title 10 of the Los Altos Hills Municipal Code to codify a Reasonable Accommodations procedure pertaining to zoning and land use decisions to implement Program B-9 (the “Ordinance”), attached hereto and incorporated herein as Attachment 1; and
ITEM 8B ATTACHMENT 2

WHEREAS, under the California Environmental Quality Act (“CEQA”), CEQA only applies to projects which have the potential for causing a significant effect on the environment; and
WHEREAS, on April 2, 2026, the Los Altos Hills Planning Commission held a public hearing to consider a recommendation to the Los Altos Hills City Council regarding the proposed Ordinance. At the public hearing, the Planning Commission reviewed and carefully considered all testimony, comments, and evidence presented in the record and during the hearing.

NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the Town of Los Altos Hills hereby makes the following findings and recommendations:

1. General and CEQA Findings.

Based on the entirety of the record before it, which includes, without limitation, the California Environmental Quality Act, Public Resources Code §21000, et seq. and the CEQA Guidelines, 14 California Code of Regulations §15000, et seq. (collectively, “CEQA”); the Los Altos Hills General Plan and Housing Element; the Los Altos Hills Municipal Code; the SB 131 Statutory Exemption Report dated September 2025 prepared by Michael Baker International; all reports, minutes, and public testimony submitted as part of the Planning Commission’s April 2, 2026 public hearing, and any and all other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the Planning Commission of the Town of Los Altos Hills hereby finds as follows:

A. The foregoing recitals are true and correct and made a part of this Resolution.

B. The documents and other material constituting the record for these proceedings are located at the Community Development Department for the Town of Los Altos Hills, 26379 Fremont Road, Los Altos Hills, and in the custody of the Community Development Director.

C. Attachment 1 attached hereto, consisting of the proposed Ordinance, is incorporated as a part of this Resolution as if fully set forth herein.

D. The proposed Ordinance is exempt from CEQA pursuant CEQA Guidelines section 15061(b)(3) as CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Ordinance establishes a procedure for applicants to request reasonable accommodations from zoning and land use regulations, and does not approve any projects, alter any development standards, or grant any entitlements. Each project will be subject to independent environmental evaluation based on the type of work proposed. As such, this Ordinance is a regulatory act taken by the Town and does not physically change the environment. Therefore, it is exempt from CEQA as it does not have the potential for causing a significant effect on the environment.

E. This Ordinance was prepared and adopted in accordance with the requirements of Planning and Zoning Law (Government Code, sections 65853-65860) and meets all of the requirements thereunder.

F. This Ordinance is consistent with and supports the Los Altos Hills General Plan by implementing housing goals, programs and strategies in the 2023-2031 Housing Element, specifically Program B-9. This Ordinance is consistent with Program B-9, and supports the Town’s goals, policies and programs to expand accessibility, support special needs housing, encourage housing mobility, and provide housing opportunities to the disabled population. It also allows the Town to comply with state Housing Element and Housing Laws in furtherance of its Housing Element.

2. Recommendation.

Based upon the testimony received by the Planning Commission and the background and findings set forth above and all other evidence in the administrative record, the Los Altos Hills Planning Commission hereby recommends that the City Council adopt the Ordinance to amend Title 10 of the Municipal Code to establish a reasonable accommodation procedure for zoning and land use decisions, as shown in Attachment 1, with the following conditions.
• To require a yearly check-in with residents who have been granted accommodations to determine whether the accommodations should continue, this would be a change to the draft ordinance.
• To require reporting to the Planning Commission at Regular Planning Commission Meetings on accommodations that are approved or denied, this would be a staff procedure.
• To also require reporting to the Planning Commission at Regular Planning Commission Meetings on accommodations that are concluded, this would be a staff procedure.

BE IT FURTHER RESOLVED this resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Planning Commission of the Town of Los Altos Hills this 2nd day of April 2026, by the following vote:

AYES: 4 (Chair Indaco, Vice-Chair Waschura, Commissioner Patel, and Commissioner Bredo) NOES: 0
ABSTAIN: 0
ABSENT: 0 (Commissioner Junaid)
APPROVED:

Chair Indaco, Planning Commission
ATTEST:

TOWN OF LOS ALTOS HILLS
26379 Fremont Road Los Altos Hills, CA 94022
Phone: (650) 941-7222
Fax: (650) 941-3160
www.losaltoshills.ca.gov

ADMINISTRATIVE GUIDELINES FOR PROCESING REASONABLE ACCOMMODATION REQUESTS These guidelines are intended to assist staff in processing reasonable accommodation requests in a consistent manner that complies with federal and state fair housing laws and the Town’s adopted Reasonable Accommodation procedure.

These guidelines are administrative in nature and do not create additional approval criteria beyond those contained in the Los Altos Hills Municipal Code.

1. Purpose
The purpose of these guidelines is to ensure that reasonable accommodation requests are:
• Processed consistently
• Reviewed in a timely manner
• Evaluated using objective criteria
• Handled in a manner that respects applicant privacy and confidentiality These procedures support the Town’s obligations under the:
• Federal Fair Housing Act
• Americans with Disabilities Act
• Section 504 of the Rehabilitation Act
• California Fair Employment and Housing Act

2. Key Principles
When processing reasonable accommodation requests, staff should follow these guiding principles:

Equal Housing Opportunity
The primary purpose of a reasonable accommodation request is to ensure that persons with disabilities have equal opportunity to use and enjoy housing.

Individualized Review
Each request must be evaluated individually based on the circumstances presented.

ITEM 8B ATTACHMENT 3

Objective Evaluation
Decisions must be based on the objective findings contained in the Municipal Code and the objective design matrix.

Interactive Process
If a request cannot be granted as proposed, staff should engage with the applicant to determine whether an alternative accommodation could satisfy the need.

3. Accepting Applications
Requests may be submitted in any written format.

The Town provides a standard application form to assist applicants, but staff must accept requests submitted in other written formats including:
• Letters
• Emails
• Permit application notes
• Written requests from representatives
If a request is incomplete, staff should assist the applicant in identifying the information necessary to complete the request.

4. Completeness Review
Upon receipt of a request:

1. Staff should review the request to determine whether sufficient information has been provided to evaluate the request.

2. If additional information is needed, staff must notify the applicant within 30 days.

3. Staff should clearly describe what additional information is required.

Examples of additional information may include:
• Description of the requested accommodation
• Identification of the zoning rule involved
• Explanation of the disability related need

5. Disability Verification
Staff should not require documentation of a disability when:
• The disability is readily apparent, OR

• The need for the accommodation is obvious.

Documentation may be requested when the disability or need for accommodation is not readily apparent.

Acceptable documentation may include:
• Statement from a licensed medical professional
• Statement from a social worker or therapist
• Statement from a housing provider
Staff should not request detailed medical records.

6. Evaluating Requests
Staff should evaluate requests using the findings contained in the Municipal Code and the objective decision matrix below.

Evaluation
Factor
Objective Standard Evidence Typically Provided
Disability
Verification
Applicant or resident has a disability
as defined under federal or state fair
housing laws.

Statement from applicant or
licensed professional if disability
not obvious.

Annual review by Staff to confirm
disability related need is still
required.

Nexus to
Accommodation
Requested accommodation directly
relates to disability.

Explanation describing functional
limitation and need.

Necessity Accommodation is necessary to
afford equal opportunity to use and
enjoy housing.

Description of barrier created by
zoning standard.

Reasonableness Accommodation does not impose
undue financial or administrative
burden on the Town.

Staff evaluation.

Program
Integrity
Accommodation does not
fundamentally alter the Town’s
zoning or land use program.

Staff evaluation.

Public Safety Accommodation does not create a
direct threat to health or safety.

Fire, building, or engineering review
if necessary.

Scope Accommodation is limited to what is
necessary to address the disability
related need.

Review of project plans or request.

A request for reasonable accommodation shall be approved if the Director finds that:

1. The applicant or beneficiary has a disability as defined by applicable fair housing laws. a. Applicants provide documentation or written explanation of need.

2. The requested accommodation is necessary to afford the individual equal opportunity to use and enjoy a dwelling.
a. Applicants identify intended resident or housing type. b. Describe supportive housing or disability-related use.

3. The accommodation is necessary for equal opportunity to use or enjoy housing. a. Applicant must explain how zoning standards create a barrier and describe why accommodation is needed.

4. The accommodation will not create a specific adverse public health or safety impact. a. Applicant must provide a site plan or operational description.

5. The accommodation will not impose excessive financial or administrative burdens. a. Demonstrate minimal Town resources needed to render limited scope of request. b. Staff will review if the need is still required on an annual basis and report back to Planning Commission.

6. The accommodation does not fundamentally alter zoning regulations. a. Applicant must request targeted exceptions rather than broad changes. b. Must demonstrate that the accommodation is specific and limited.

Staff should document the evaluation using the internal evaluation worksheet.

7. Coordination With Other Departments
Some requests may require review by other departments.

Examples include:
♦ Building Division
Accessible design features, structural changes, or building code issues. ♦ Engineering
Grading or driveway modifications.
♦ Fire Department
Emergency access or safety considerations.

8. Decision Timeline
The Community Development Director must issue a decision within 60 days of receiving a complete application.

If additional information is requested, the timeline begins once the application is complete.

9. Decision Documentation

The Director’s determination should include:
• Description of the request
• Summary of findings
• Conditions of approval if applicable
• Appeal information
Approved accommodations should be documented in the project file.

Regardless of the determination staff shall provide updates on the status of a reasonable accommodation to the Planning Commission within 60 days of any action taken on the reasonable accommodation request, that included the approval, denial, or conclusion of the accommodation.

10. Conditions of Approval
The Director may impose conditions necessary to ensure that the accommodation:
• Addresses the disability related need;
• Minimizes impacts on surrounding properties;
• Remains consistent with the purpose of the accommodation; • Expiration if disability-related need ends or upon change of occupancy.

Additionally, all accommodation requests shall be conditioned to require a yearly check-in with the town from applicants and property owners who have been granted accommodations to determine whether the accommodations are still needed, and that the applicant and property owner notify the town within 60 days when the need for the accommodation has concluded.

11. Confidentiality
Information relating to a disability must be treated as confidential.

Staff should:
• Maintain disability related documentation in a separate confidential file when appropriate
• Limit access to staff directly involved in review
• Avoid including confidential information in publicly available documents

12. Appeals
Applicants or other aggrieved parties may appeal the Director’s decision to the Planning Commission within 30 days.

Planning Commission review must apply the same findings contained in the Municipal Code.

Appeals should be scheduled within 60 days whenever feasible.

13. Typical Accommodation Requests
Staff may encounter the following types of requests:

Accessibility Improvements
• Wheelchair ramps within setbacks
• Elevators or lifts exceeding height limits
• Accessible parking locations
Site Accessibility
• Grading adjustments for accessible pathways
• Reduced slope requirements for accessible access
Residential Care Facilities
• Small group living arrangements
• Flexibility in occupancy limits where necessary for disability related housing ADU Accessibility
• Larger ADU footprint for accessible circulation
• Height adjustments to accommodate accessible design

14. Interactive Process
If the requested accommodation cannot be approved as proposed, staff should work with the applicant to determine whether an alternative accommodation could meet the accessibility need.

The goal is to provide equal housing opportunity whenever feasible while maintaining public safety.

15. Role of the Community Development Director
The Community Development Director serves as the decision maker for reasonable accommodation requests.

The Director’s certification as a Certified Access Specialist (CASp) provides professional expertise in accessibility standards and disability protections, supporting informed evaluation of accommodation requests.

16. Fees
The Town shall not charge a fee for the processing or review of a reasonable accommodation request. Applicants shall be responsible for applicable permit fees and construction costs, provided such fees and costs are generally required and would apply irrespective of the reasonable accommodation request.

17. Training and Implementation
Community Development staff should be familiar with the requirements of:
• Federal Fair Housing Act
• ADA accessibility requirements
• California Fair Employment and Housing Act
Staff may periodically review procedures to ensure continued compliance with evolving accessibility and fair housing requirements.

TOWN OF LOS ALTOS HILLS
26379 Fremont Road Los Altos Hills, CA 94022
Phone: (650) 941-7222
Fax: (650) 941-3160
www.losaltoshills.ca.gov
Reasonable Accommodation Application Form - Internal Staff Evaluation Worksheet Address: ______________________________________________________________________ File Number: __________________________________________________________________ This is not provided to the public but helps staff document findings.

Finding Yes No Notes
Applicant qualifies as disabled under Fair Housing
Act
☐ ☐
Accommodation necessary for equal opportunity ☐ ☐
Accommodation reasonable ☐ ☐
No undue administrative burden ☐ ☐
No fundamental alteration of zoning program ☐ ☐
No direct threat to public health or safety ☐ ☐
Director Determination:
☐ Approved
☐ Approved with Conditions
☐ Denied
Director: ____________________________________
Date: _______________________________________

TOWN OF LOS ALTOS HILLS
26379 Fremont Road Los Altos Hills, CA 94022
Phone: (650) 941-7222
Fax: (650) 941-3160
www.losaltoshills.ca.gov

REASONABLE ACCOMMODATION REQUEST FORM
This form is provided to assist applicants in submitting complete requests for reasonable accommodation related to housing.

Requests may be submitted in any written format; however, use of this form is recommended to ensure sufficient information for timely review.

Applicant Information
Applicant Name: _______________________________________________________________ Phone: _______________________________________________________________________ Email: ________________________________________________________________________ Applicant is:
☐ Person with disability
☐ Property owner
☐ Developer / housing provider
☐ Representative of person with disability
Property Information
Project Address: ________________________________________________________________ Assessor Parcel Number (APN): ____________________________________________________ Zoning District: _________________________________________________________________ Description of Accommodation Request
Describe the accommodation requested and the zoning rule, policy, or development standard from which accommodation is requested.
_____________________________________________________________________________ _____________________________________________________________________________

Disability Related Need
Explain how the requested accommodation is necessary to provide equal opportunity to use and enjoy housing.

You are not required to disclose the nature or severity of a disability unless the need for accommodation is not readily apparent.
______________________________________________________________________________ ______________________________________________________________________________ Supporting Documentation (if applicable)
Supporting documentation may include:
• Statement from a medical professional
• Statement from a social worker or housing provider
• Description of accessibility needs
Documentation is only required if the disability or need for accommodation is not readily apparent.

Signature
I certify that the information provided is true and correct to the best of my knowledge.

Applicant Name: ____________________________________
Applicant Signature: _________________________________ Date: __________________

Selection of Vice Mayor and Mayor – Los Altos Hills
Drafted by Ad hoc subcommittee: Kavita Tankha and George Tyson, 29Jan2026 This policy is written to provide an orderly process for Vice Mayor and Mayor selection that balances the need for experience and continuity with the desire to have a rotation that gives councilmembers a chance to hold these positions.

Each city council has the ability and right to suspend this policy at any time if it determines that extraordinary conditions apply.

Policy conditions:

1. Minimum time on council to serve as Vice Mayor is one year and for Mayor two years

2. The Vice Mayor is promoted to Mayor at the transition time a. Exception – if the Vice Mayor is no longer a member of the council b. In this case, the Mayor is the eligible councilmember who has served the longest since serving as Mayor

3. Candidates for Vice Mayor are selected from eligible councilmembers based on the following hierarchy of qualifications:
a. Has never been Vice Mayor or Mayor before*, or if there are no such candidates:
b. Has served as Mayor just once already

4. In the event that there are multiple candidates who qualify in section 3 above, then the hierarchy is as follows:
a. Has served the longest on the council
b. Received the largest number of votes in the last election c. In the event that the previous election was not held (due to number of candidates equaling the number of open seats), then councilmembers will vote based on their judgment of who is best qualified to serve the Town

5. In the event a vacancy for Mayor occurs mid-year, the Vice Mayor is elevated to Mayor, and a new Vice Mayor is selected based on the criteria in sections 3 and 4 above *Any member re-elected to the Council after a break in service will be treated in the normal sequence for appointment as Vice Mayor and Mayor, without regard to such person’s service prior to the break in service.

Response: Selection of Vice Mayor and Mayor – Los Altos Hills Drafted by Ad hoc subcommittee: Kavita Tankha and George Tyson, 16Apr2026 A new policy documenting the above was presented by the Ad Hoc Mayoral Rotation subcommittee at the City Council on February 10, 2026. The following is a response to comments and questions from councilmembers and the public:

Major Comments:
• Concern about the term “extraordinary conditions” being too strong when applying to a city council not following what are in effect guidelines for the council. o As a reminder, any council can put into place any leadership it deems best at any time, irrespective of the wording of this or any other document. o Still, the purpose here is to remove ambiguity and create an orderly transition that would normally be followed in the vast majority of instances. o The term here was intended to make sure that exceptions were made willfully and thoughtfully without being too proscriptive (see additional comment below). • Requirement of minimum service is not necessary, can inhibit bringing new ideas forward, and in some cases prevents a councilmember from serving as mayor during one’s first term o Having some time on council is generally seen by our peers as a benefit in understanding how council business is done. It was the practice here until recently (e.g. Roger Spreen waited a year before serving as vice mayor) and is a policy in Los Altos. o Experience in other fields is certainly useful as an alternative but cannot replace actual council experience (e.g. Closed Sessions, public contracting, service on external boards of other councilmembers).
o All councilmembers have an equal vote, can put an item on an agenda, and can and should bring their new ideas forward regardless of their title that year. o There is a possibility of a councilmember not serving as mayor during one’s first term (e.g. three new councilmembers elected at once), but that has been the case in the past as well (e.g. Lisa Schmidt served as vice mayor only when her term expired). • Not all circumstances are listed, e.g. how to balance priority of length of service vs. succession of vice mayor to mayor
o This was a deliberate decision to not try to list or itemize all the criteria, keeping in mind the many subjective factors. Having a strong leadership team that can represent the Town is a priority.
o The above applies not only to the selection of mayor and vice mayor, but also to any criteria used to remove either one from office
In Conclusion:

We respectfully submit the policy document for Council consideration as originally drafted.