Los Altos Hills City Council
April 16, 2026

1 City Council Regular Meeting Agenda
April 16, 2026

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF THE

LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, APRIL 16, 2026, AT 5:30 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live streamed on the Town’s website and via zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, April 16, 2026 at 5:30 PM
Council Chambers, 26379 Fremont Road
Los Altos Hills, California

2 City Council Regular Meeting Agenda
April 16, 2026
CALL TO ORDER (5:30 P.M.)

ROLL CALL

1. PRESENTATION FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-1.115(c) and (d).

2. CLOSED SESSION
A. CLOSED SESSION – Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency Designated Representatives: Steve Mattas and Ali Wolf Unrepresented Employee: City Manager

3. REPORT OUT OF CLOSED SESSION
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Appointment as the Los Altos Hills Poet Laureate (Staff: A. Miller) B. Los Altos Hills County Fire District Discussion on Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program (Staff: J. Logan)

3 City Council Regular Meeting Agenda
April 16, 2026
C. Santa Clara Valley Transportation Authority - Regional Transportation Revenue Measure (Santa Clara Valley Transportation Authority)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-1.115(c) and (d).

4. INFORMATIONAL REPORTS (ITEMS ARE FOR INFORMATIONAL

PURPOSES ONLY)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)

5. CONSENT CALENDAR
A. Approval of the City Council Special Meeting Minutes March 19, 2026 (Staff: A.

Miller)
B. Approval of the City Council Regular Meeting Minutes March 19, 2026 (Staff: A.

Miller)
C. Approval of the City Council Special Meeting Minutes March 30, 2026 (Staff: A.

Miller)
D. Consideration of Adding a Regular City Council Meeting on Thursday, May 14, 2026, at 6:00 p.m., and Canceling the Scheduled Regular City Council Meeting on Thursday, May 21, 2026, at 6 p.m. (Staff: A. Miller)
E. Resolution Approving the Plans and Specifications for 2026 Sanitary Sewer Repair and Replacement Project, and Authorizing Staff to Advertise the Project for a Formal Bid (Staff: W. Kim)
F. Resolution Authorizing Staff to Submit 2026 Valley Water Standard Grants Program Applications for Byrne Preserve Restoration and Heritage House Native Garden (Staff: W. Kim)

4 City Council Regular Meeting Agenda
April 16, 2026
G. Resolution Adopting the 2026 Sewer System Management Plan Update (Staff: W.

Kim)
H. Resolution Authorizing the City Manager to Auction or Donate the 2003 Dodge Dakota and 2008 Ford Ranger, and to Procure Two Electric Vehicles for Maintenance Services in an Amount Not to Exceed $190,000, Funded Through FY26 and FY27 Vehicle and Equipment Replacement Capital Projects (Staff: M.

Schloetter)
I. Waive Reading and Adoption of an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town's Accessory Dwelling Unit Regulations (Staff:

J. Bradford)
J. Resolution Authorizing the City Manager to Execute a Contract with Selectron Technologies, Inc. to Purchase an Automatic Notification and Online Inspection Scheduling Software for a Total Purchase Price of $100,000 (Staff: J. Bradford) K. Review and Accept the 2025 General Plan Annual Progress Report (Staff: J.

Bradford)
L. Review and Accept the 2025 Housing Element Annual Progress Report (Staff: J.

Bradford)
M. Notification of Fast Track Approval at 26918 Dezahara Way - File # SD25-0066 - Lands of Yuen (Staff: J. Bradford)

6. ONGOING BUSINESS
A. Discussion and Direction on Housing Element Implementation Standing Committee Charter, Membership, Meeting Logistics, and Reporting Structure (Staff: A. Miller) B. Consideration and Direction on Next Steps Related to Draft Initiative Measure Regarding the "Green Sheets" (Staff: S. Mattas)

7. NEW BUSINESS
A. Discussion of Notification Methods and Outreach to Residents Regarding Town Projects and Meetings (Staff: A. Miller)
B. Fire Hazard Severity Zone (FHSZ) Designations and Enforcement Framework for Mixed FHSZ Parcels (Staff: J. Bradford)

5 City Council Regular Meeting Agenda
April 16, 2026
C. Discussion of Inclusionary Housing, Residential Impact Fee, and Related Policy Direction Under Housing Element Programs A-6 and E-11 (Staff: J. Bradford) D. Resolution Approving a Hybrid Public Meeting Disruption Policy Pursuant to Senate Bill 707 and Allowing for Committee Remote Participation Consistent with City Council Practices (Staff: S. Mattas)

8. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Waiver of Reading and Introduction of an Ordinance Amending Title 2, Chapter 1 "Councilmembers Salaries" of the Los Altos Hills Municipal Code to Increase the Councilmembers' Salaries to Nine Hundred Fifty Dollars a Month (Staff: J.

Parcutilo)
B. Waiver of Reading and Introduction of an Ordinance Amending Title 10, Chapter 3 of the Municipal Code to Adopt Reasonable Accommodations Procedures for Land Use and Zoning Decisions Consistent with Housing Element Program B-9 (Staff: J.

Bradford)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report Out for Community Survey Ad Hoc Committee (Mayor Bhateja and Vice Mayor Tyson)
B. Report Out for Mayoral Rotation Ad Hoc Committee (Vice Mayor Tyson and Council Member Tankha)

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director
F. City Manager

11. COUNCIL INITIATED ITEMS

6 City Council Regular Meeting Agenda
April 16, 2026

12. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 1 | P a g e

MEMORANDUM REPORT
Meeting Date: April 16, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program
RECOMMENDATION:

Receive report to develop program ideas for Los altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form partnerships for new programs that can provide community benefits to residents and fulfil the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are, 1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards.

These identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council and LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

DISCUSSION
LAHCFD General Manager is in conversation with the Santa Clara County Fire Department (SCCFD) To utilize personnel with over 10 years of emergency management experience to be assigned for a number of hours per week to the Fire District and provide shared services to the Town for various emergency management projects. The feasibility of this shared services resource is under consideration. Once a meeting occurs, more information will be forthcoming to share with the Council and Board of Commissioners.

The District understands that the Town wishes to provide services to residents related to trees and fire protection. This topic was introduced in April 2026 at the Collaboration Group that meets weekly.

The group has members from SCCFD, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment program to utilize principles of fire science and recent lessonslearned from communities who survived wildfire, along with adherence to the requirements for tree services provided by Santa Clara County Board of Supervisors. The District proposes working with

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 2 | P a g e the Collaboration Group to develop a tree hazard assessment and rebate program and report back at a future Council and LAHCFD Commission meeting. Fiscal impact to LAHCFD of the programs will need to be determine and funding arranged.

Summary of LAHCFD Reports to the LAH City Council.

This is the seventh presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide highlevel overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to fire and emergency medical services. The seven presentations and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget, the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information. Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners, Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos Hills residents in accordance with a 2017-2026 10-year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

6. March 19, 2026, Council meeting – presented a Memorandum Report on the status of 2027 Fire and Emergency Medical Services Agreement with the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos.

The City of Los Altos opted out of the Agreement and requested annexation into the SCCFD.

On February 10, 2026, the County Board of Supervisors approved the LAHCFD 2027-2036 successor Agreement for Fire and Emergency Medical Services with substantially the same terms and conditions as the current 10-year 2017 – 2026 Agreement. Modifications were made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language. One February 17, 2026, the LAHCFD Board of Commissioners approved the same successor 2027-2036 Fire and Emergency Medical Services Agreement and Supplemental Agreements as approved by the Board of Supervisors. The successor 10-year agreement between LAHCFD and the County Fire will preserve the Fire District’s sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership.

Los Altos Hills City Council
April 16, 2026
1 Regional Transportation
Revenue Measure
Draft Local
Investment Plan

VTA at a Glance
VTA provides sustainable, accessible, community-focused transportation options that are innovative, environmentally responsible, and promote the vitality of our region.  VTA provides bus, light rail, and paratransit services  VTA is the county’s Congestion Management Agency (CMA)  VTA is a funding partner for regional rail including Caltrain, Capitol Corridor, and ACE VTA passengers travel nearly 134 million miles annually on 27.7 million trips.

The agency is critical to mobility and quality of life in Santa Clara County. 2

VTA in the City of Los Altos Hills
In Santa Clara, VTA provides high-quality, multimodal transit service:

Through 2016 Measure B and other sources, VTA funds and delivers multimodal capital projects in Santa Clara, including:
3  Bus Route 40
 Bus Route 52
 Bike/Pedestrian Education & Encouragement Program ($91,000)  Local Streets & Roads ($1.8 M)

4 SB 63: 5-County Regional Measure
On August 7, the VTA Board voted unanimously to join the 5- county regional transportation sales tax measure.
 1/2 cent rate
 14-year term
 10.38-percent to Caltrain
 5-percent to MTC’s Transit Transformation Action Plan  0.25-percent for administration
 $264 million annually to Santa Clara County
The regional measure is a citizen’s initiative, meaning 50-percent plus one is required for voter approval (not two-thirds).

5 SB 63: 5-County Regional Measure
Under the SB63 enabling legislation, regional measure funds may be used for…
“…public transit expenses and roadway re-pavement
projects on roads served by fixed-route transit.”

6 VTA is Focused on Three Primary Outcomes:
 Grow ridership
 Increase productivity
 Enhance the customer experience
 Including safety, security and cleanliness
Delivered in a Financially Sustainable Way
Local Investment Plan Principles
VTA is developing a Local Investment Plan Santa Clara County’s part of the 5-county regional measure. We need your input!

Foundation
Leveraging VTA’s expertise and data to drive decision-making Reimagine
Modernizing the business model and improving VTA service delivery Transform
Adopting new technologies and forming strategic partnerships to futureproof the VTA transit system
7 Local Investment Plan Strategic Areas

8  Foundation
 Bus Corridor Improvements
 Station Upgrades
 Transit Service
 Transit Capital Improvements
Local Investment Plan Strategic Areas
With your help, VTA staff can assess potential transit
projects in each area, such as:

9 Local Investment Plan Strategic Areas
With your help, VTA staff can assess potential transit
projects in each area, such as:
 Reimagine
 Visionary Network
 Speed Improvements
 Fare Programs for Seniors and Students
 Safety and Security Enhancements

10  Transformation
 Innovative Customer Experience Projects
 Advanced Vehicle Technologies
 Light Rail Fleet Replacement
 Station Redevelopments
Local Investment Plan Strategic Areas
With your help, VTA staff can assess potential transit
projects in each area, such as:

11 Local Investment Plan – Bringing It All Together
Project
Percentage of
Revenues
Primary Outcome(s) KPIs
Foundation
Transit Service
Local Road Improvements
Station Improvements
Reimagine
Visionary Network
Transit Capital Projects
Speed Improvements
Fare Programs
Mico Transit
Transformation
Innovative Transit Projects
Autonomous Vehicles
AI Opportunities
Light Rail Fleet
With meaningful city, county, and community input, VTA staff will develop a draft local investment framework for future regional measure funds.

12  Discuss Local Investment Plan, develop KPIs that drive the three outcomes:
 Grow Ridership
 Increase Productivity
 Enhance Customer Experience
April 17 – Future of Transportation Workshop
 VTA Board action on the Local Investment Plan
June 4 – Board Meeting
March & April – City, County, and Community Engagement
April & May – Refinement of Draft Plan, Continued Engagement Local Investment Plan Next Steps

[email protected]
13 Stay Engaged:

This is Your Local
Investment Plan

TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE FEBRUARY 2026 TREASURER’S REPORT
FROM: Thomas Leung, Finance Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council should:

Receive the February 2026 Treasurer’s Report.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for February 2026.

ITEM 4A

Name Beginning
Balance Total Total Ending Balance
as of 1/31/2026 Receipts Disbursements as of 2/28/2026
Cash on hand & Petty Cash 1,002.00 0 0 1,002.00
Wells Fargo Bank 5,020,317.50 762,841.72 2,470,806.66 3,312,352.56 Total: 5,021,319.50 762,841.72 2,470,806.66 3,313,354.56 Local Agency Investment Fund (LAIF) - per Par Value 2,236,855.75 0.00 - 2,236,855.75 CAMP Portfolio - per Market Value 23,426,177.39 143,068.00 - 23,569,245.39 PARS 115 Trust Pension - per Market Value - Restricted 1,957,216.58 130,783.21 - 2,087,999.79 Investments w/ Fiscal Agent - BNY Mellon - per Par Value - Restricted 169,196.93 456.49 - 169,653.42 Total: 27,789,446.65 274,307.70 0 28,063,754.35
TOTAL CASH & INVESTMENTS ACCOUNTS 32,810,766.15 1,037,149.42 2,470,806.66 31,377,108.91 Beginning
Balance Ending Balance
as of 1/31/2026 Total Debits Total Credits as of 2/28/2026 Building Dept Deposits -4,160,538.52 7,435.00 249,838.25 -4,402,941.77 tied to the report, beg = prior m Prior Year
Carry forward Increase/ Ending Balance Current Current Ending Balance* Fund # Fund Name: Fund Classification: as of 7/1/2025 (Decrease) as of 1/31/2026 Increase (DR) Decrease (CR) as of 2/28/2026 11 General Fund General Fund 22,699,585.39 -110,226.59 22,589,358.80 1,035,177.25 1,961,129.86 21,663,406.19 16 Parks & Rec - In Lieu Fee Special Revenue 462,793.48 16,341.28 479,134.76 0 0.00 479,134.76 19 ARPA Special Revenue 0.06 0.00 0.06 0 0 0.06
21 COPS FUND Special Revenue 0 151,536.61 151,536.61 12,500.00 0 164,036.61 71 SPECIAL DONATIONS Special Revenue 34,472.90 0.00 34,472.90 0 0 34,472.90 46 STREET CIP Streets Capital Projects -78,172.42 633,204.54 555,032.12 46,582.36 8,825.76 592,788.72 41 GENERAL CIP FUND Other Capital Projects 1,228,448.06 -1,515,263.31 -286,815.25 663,001.62 1,078,054.84 -701,868.47 42 PATHWAYS CIP Other Capital Projects 870,110.94 66,065.29 936,176.23 10,943.00 0.00 947,119.23 43 WESTWIND BARN CIP Other Capital Projects 244,887.32 -169,294.89 75,592.43 4,960.25 0.00 80,552.68 45 DRAINAGE CIP Other Capital Projects 462,904.98 -346,855.35 116,049.63 11,644.84 21,818.33 105,876.14 48 SEWER FUND CIP Enterprise-Sewer 4,792,974.09 -507,001.08 4,285,973.01 0.00 982.13 4,284,990.88 51 SEWER FUND Enterprise-Sewer 2,402,156.02 -24,924.36 2,377,231.66 11,332.22 35,620.56 2,352,943.32 31 SEWER ASSESSMENT DISTRICT Fiduciary 333,842.01 -15,785.67 318,056.34 3,921.91 63.12 321,915.13 61 GENERAL SERVICE FUND Internal Service Fund 1,133,681.90 45,284.95 1,178,966.85 534,838.00 610,678.82 1,051,740.76 34,587,684.73 -1,776,918.58 32,810,766.15 2,334,901.45 3,717,173.42 31,377,108.91 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the

TOTAL CASH & INVESTMENTS ACCOUNT
independent audit is completed
CASH & INVESTMENTS ACCOUNT BALANCE:

INVESTMENT ACCOUNTS:

DEPOSIT LIABILITIES:

CASH ACCOUNTS:

Monthly Treasurer's Report
FY 2025-26
Month of February (Unaudited)
Pursuant to California Government Code Section 41004
ITEM 4A Attachment 1

ITEM 4B REVISED
Distributed 4.13.26
TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE FEBRUARY 2026 DISBURSEMENTS REPORT FROM: Thomas Leung, Finance Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council should:

Receive the February 2026 Disbursements Report
BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency (Attachment 1).

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 2,068,503.12 Total Accounts Payable Disbursements
402,303.54 Total Payroll Disbursements
2,470,806.66 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.

2 Staff Report to City Council
Disbursements Report February 2026
April 16, 2026
Amounts Vendors Description
290,025.11 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 2.06.26
Payroll: $102,737.87
Payroll Taxes: $32,759.76
Payroll Date: 2.20.26
Payroll: $104,461.28
Payroll Taxes: $34,520.59
Bank Adjustments/Fees: $15,545.61
112,278.43 EFT: CalPERS (retirement and health) and Navia for Flex Spending Employer contributions and employee withholdings related to payroll benefits.
229,605.50 SANTA CLARA COUNTY SHERIFF'S DEPT February 2026 Policing Services 205,974.48 Phoenix Electric Company Retention #12 El Monte Fire Station 203,305.58 Redwood Public Law
Various legal services including: labor & employment
services, contract and advisory services, Linebarger v
LAH, Housing Element Implementation, and SB 9
Implementation Ordinance
150,000.00 Los Altos Hills Community Fiber Task B: Stonebrook/Prospect Extension 147,020.02 MISSION SQUARE (MissionSquare) February 2026 Retirement plan contributions (Plans 100276, 100316, and 304465)
127,412.05 CSG Consultants Inc
October and November 2025 Building Consultant
Services, including Code Enforcement, Plan Review,
and Building Inspections
100,000.00 US BANK PARS ACCOUNT #6746050100 Pension Trust contribution February 2026 79,706.00 Rajiv & Anar Taori Trustee Refund Deposit for EP25-0129 and BLD24-0174 67,419.00 Mason Hammer Builders Inc MEP Permit Refund for BLD21-0412 and BLD21- 0413
50,787.00 Herring & Worley, Inc. MEP Permit Refund for BLD21-0226 44,000.00 Coyote Sergio BBQ & Catering Food for 2026 Picnic 43,005.37 EATON AND ASSOCIATES January 2026 IT Managed services, Barracuda Cloud Services, Copilot, and Power Supply System
37,719.00 Steven Wu MEP Permit Refund for BLD21-0456 and BLD21- 0457
37,719.00 Brandon Low and Melissa Ni MEP Permit Refund for BLD21-0293 and BLD21- 0294
35,856.00 Palamerican Security (Silicon Valley) Inc January and February 2026 Residential patrol services 33,272.00 Lulu Teng and Felix Lo MEP Permit Refund for BLD20-0590 and BLD20- 0591
31,780.00 Goutham Rao Irrevocable Trust MEP Permit Refund for BLD21-0295 and BLD21- 0436
30,970.00 Fuse Service Inc. 20% Completed HVAC Installation with 15% client discount for labor
23,400.00 Frank Benest 2025 Leadership Academy
23,278.00 Pete Moffat Construction MEP Permit Refund for BLD21-0130, BLD21-0287, and BLD21-0663
22,416.00 CHIEN CHI-HUA TRUSTEE MEP Permit Refund for BLD21-0539 17,310.00 B AND D EXCAVATION AND CONSTRUCTIONS, INC. Retention for Matadero Creek/Page Mill Erosion Repair
13,042.65 Metropolitan Life Insurance Company January and February 2026 Dental & Vision Coverage 15,598.20 DKG Consultants, LLC December 2025 and January 2026 CDD Planning Permit Review
12,099.00 Diane Bryant Refund deposit for BLD21-0577
10,931.25 BMI Imaging Systems, Inc. Document scanning and materials preparation 2,195,929.64 Total

3 Staff Report to City Council
Disbursements Report February 2026
April 16, 2026
ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1. February 2026 Disbursements Report by Vendor.

3/17/2026 2:48:40 PM Page 1 of 19
Expense Approval Report
Town of Los Altos Hills By Fund
Payment Dates 2/1/2026 - 2/28/2026
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Fund: 011 - GENERAL FUND
Vendor: SEIVER01 - ADAM J AND TIANA M SEIVER TRUSTEE
ADAM J AND TIANA M SEIVER… BLD20-0269 (MEP) 01/29/2026 FEES REFUND BLD20-0269 (M… 011-0000-2302 8,158.00 Vendor SEIVER01 - ADAM J AND TIANA M SEIVER TRUSTEE Total: 8,158.00 Vendor: ATKINS94023 - ALEXANDER ATKINS DESIGN INC
ALEXANDER ATKINS DESIGN I… 8505 01/28/2026 Creative & Editorial Services 1… 011-1100-6304 4,175.00 Vendor ATKINS94023 - ALEXANDER ATKINS DESIGN INC Total: 4,175.00 Vendor: ZAMANI01 - ALI ZAMANI
ALI ZAMANI MISC20-0012 12/22/2025 REFUND DEPOSIT-12516 ROB… 011-0000-2301 4,766.00 Vendor ZAMANI01 - ALI ZAMANI Total: 4,766.00
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 429313 01/07/2026 Twice Per Month Pest Control… 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: ASIT01 - ASIT GOEL, LIPING QIN
ASIT GOEL, LIPING QIN BLD21-0200 (MEP)&(BUILDIN… 01/29/2026 Refund Fees BLD21-0200 (Buil…011-0000-2302 3,194.00 ASIT GOEL, LIPING QIN BLD21-0200 (MEP)&(BUILDIN… 01/29/2026 Refund Fees BLD21-0200 (Me… 011-0000-2302 4,913.00 Vendor ASIT01 - ASIT GOEL, LIPING QIN Total: 8,107.00
Vendor: ASTHA01 - ASTHA KHANAL
ASTHA KHANAL 1.27.2026 01/27/2026 ENGINEERING EDUATION & T… 011-3300-6309 1,050.00 Vendor ASTHA01 - ASTHA KHANAL Total: 1,050.00
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X01102026 01/02/2026 650-492-3364-PARKS & REC S… 011-1000-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-2608-LAH HOTSPOT 011-1200-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-492-0328-DEPUTY CITY … 011-1200-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-492-3766-MANAGEMENT…011-1200-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-0055-CITY CLERK 011-1300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-305-8801-ADMINISTRATI… 011-1300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-6313-SENIOR ACCO… 011-1400-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-5313-FINANCE DIREC…011-1400-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-6229-SENIOR ACCO… 011-1400-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-946-7044-ACCOUNTING T…011-1400-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-518-9574-PLANNING IPAD 011-3100-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-405-2166-ASSOCIATE PL… 011-3100-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-518-6290-BUILDING IPAD 011-3200-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 408-687-5575-BUILDING INSP… 011-3200-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-947-7088-PW INSPECTOR 011-3300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-229-2721-ASSOCIATE ENG…011-3300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-647-0056- UTILITY ENGIN… 011-3300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-2541-PWD IPAD1 011-3300-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-1890-PWD IPAD 2 011-3300-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-305-8207-PUBLIC WORKS …011-3300-6362 40.74 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-405-9226-ASSOCIATE ENG…011-3300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-492-3944-ASSOCIATE ENG…011-3300-6362 50.54 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-492-9752-SIGNAL EL MO… 011-4600-6362 44.64 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-2461-SIGNAL EL MO… 011-4600-6362 44.64 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-3948-SIGNAL EL MO… 011-4600-6362 44.64 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,187.00
Vendor: AT&T PO9011 - AT&T
AT&T 000024629175 01/10/2026 9391035740-ALTERNATE EOC -…011-2100-6362 92.53 AT&T 000024629176 01/10/2026 9391035741-HERITAGE HOUSE…011-2100-6362 32.40 AT&T 000024629179 01/10/2026 9391035744-WWB FIRE ALA… 011-5300-6362 62.21 AT&T 000024629180 01/10/2026 9391035745-HERITAGE HOUSE…011-2100-6362 63.24 ITEM 4B Attachment 1

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 2 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000024629182 01/10/2026 9391035747-HERITAGE HOUSE…011-2100-6362 62.21 AT&T 000024629183 01/10/2026 9391035748-12863 LA CRESTA…011-2100-6362 34.37 Vendor AT&T PO9011 - AT&T Total: 346.96
Vendor: BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC.

BEAR ELECTRICAL SOLUTIONS, …29082 12/31/2025 TRAFFIC SIGNAL MAINTENAN… 011-4600-6145 178.50 Vendor BEAR95002 - BEAR ELECTRICAL SOLUTIONS, INC. Total: 178.50 Vendor: BENEST01 - BENEST, FRANK
BENEST, FRANK 12.3.2025 12/03/2025 2025 LEADERSHIP ACADEMY … 011-1100-6199 23,400.00 Vendor BENEST01 - BENEST, FRANK Total: 23,400.00
Vendor: BLUEWATER01 - BLUE WATER POOLS
BLUE WATER POOLS BLD20-0411 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0411 (M… 011-0000-2302 900.00 BLUE WATER POOLS BLD20-0411 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0411 (BU…011-0000-2302 585.00 Vendor BLUEWATER01 - BLUE WATER POOLS Total: 1,485.00
Vendor: BMI94085 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 102389 12/30/2025 Doc scanning 12/30/25 011-3200-6304 2,301.81 BMI IMAGING SYSTEMS, INC. 102417 12/31/2025 Doc scanning 17-boxes job#9… 011-3200-6304 7,731.88 BMI IMAGING SYSTEMS, INC. 102531 01/20/2026 Preparation of Scanning Mater…011-3200-6304 897.56 Vendor BMI94085 - BMI IMAGING SYSTEMS, INC. Total: 10,931.25 Vendor: BOWERS01 - BOWERS, ANDREW
BOWERS, ANDREW SR21-0015 08/12/2025 REFUND DEPOSIT-26875 NINA…011-0000-2301 180.00 Vendor BOWERS01 - BOWERS, ANDREW Total: 180.00
Vendor: LOW01 - BRANDON LOW & MELISSA NI
BRANDON LOW & MELISSA NI BLD21-0293 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21- 0293 (B… 011-3200-6128 12,402.00 BRANDON LOW & MELISSA NI BLD21-0293 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21- 0293 (M…011-3200-6128 19,080.00 BRANDON LOW & MELISSA NI BLD21-0294 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0294 (M… 011-3200-6128 3,780.00 BRANDON LOW & MELISSA NI BLD21-0294 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0294 (BU…011-3200-6128 2,457.00 Vendor LOW01 - BRANDON LOW & MELISSA NI Total: 37,719.00 Vendor: BRYANT01 - BRYANT, DIANE
BRYANT, DIANE BLD21-0577 12/15/2025 REFUND DEPOSIT - 25615 FER… 011-0000-2303 999.00 BRYANT, DIANE BLD21-0577 FD 12/15/2025 REFUND DEPOSIT - 25615 FER… 011-0000-2303 11,100.00 Vendor BRYANT01 - BRYANT, DIANE Total: 12,099.00
Vendor: P36716-EP - CABLECOM LLC
CABLECOM LLC EP25-0039 01/13/2026 REFUND DEPOSIT-25680 ELEN…011-0000-2301 459.00 Vendor P36716-EP - CABLECOM LLC Total: 459.00
Vendor: CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION CALIFORNIA DEPARTMENT OF…SL260484 01/20/2026 SIGNALS & LIGHTING OCT-25 … 011-4600-6145 1,375.74 Vendor CADOT95816 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Total: 1,375.74 Vendor: CALWATER95194 - CALIFORNIA WATER SERVICE CO.

CALIFORNIA WATER SERVICE … 1865744444 1.22.26 01/22/2026 W EDITH AVE/W FREMONT RD…011-5100-6364 212.40 CALIFORNIA WATER SERVICE … 8540713534 1.22.26 01/22/2026 W EDITH AVE/W FREMONT RD…011-5100-6364 96.45 Vendor CALWATER95194 - CALIFORNIA WATER SERVICE CO. Total: 308.85 Vendor: CHIEN03 - CHIEN CHI-HUA TRUSTEE
CHIEN CHI-HUA TRUSTEE BLD21-0539 (MEP)&(BUILDIN… 01/28/2026 REFUND FEES BLD21-0539 (M… 011-0000-2302 13,680.00 CHIEN CHI-HUA TRUSTEE BLD21-0539 (MEP)&(BUILDIN… 01/28/2026 REFUND FEES BLD21-0539 (BU…011-0000-2302 8,736.00 Vendor CHIEN03 - CHIEN CHI-HUA TRUSTEE Total: 22,416.00 Vendor: CINTAS45263 - CINTAS
CINTAS 5313464209 01/19/2026 ALEVE SMALL 011-5300-6399 80.16 Vendor CINTAS45263 - CINTAS Total: 80.16
Vendor: JAJ01 - CITADEL ROOFING AND SOLAR
CITADEL ROOFING AND SOLAR 1.6.2026 12/29/2025 B031 SMIP 011-0000-2002 25.10 CITADEL ROOFING AND SOLAR 1.6.2026 12/29/2025 B030 BSASRF OR GREEN FEE 011-0000-2004 8.00 CITADEL ROOFING AND SOLAR 1.6.2026 12/29/2025 B008 ROOFING 011-3200-4301 1,662.69 CITADEL ROOFING AND SOLAR 1.6.2026 12/29/2025 B016 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 Vendor JAJ01 - CITADEL ROOFING AND SOLAR Total: 1,770.79

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 3 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CUPERTINO95014 - CITY OF CUPERTINO
CITY OF CUPERTINO Misc Receivables 2026- - 0000…02/04/2026 Cost Share 1 011-1100-6199 1,760.00 Vendor CUPERTINO95014 - CITY OF CUPERTINO Total: 1,760.00 Vendor: FOSTER94404 - CITY OF FOSTER CITY
CITY OF FOSTER CITY 16531 07/03/2025 CALOPPS ANNUAL FEE 07/01/… 011-1200-6302 4,078.00 Vendor FOSTER94404 - CITY OF FOSTER CITY Total: 4,078.00 Vendor: CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC.

CORELOGIC INFORMATION SO…30834341 01/31/2026 RQ2 Flat Fee Limited Package … 011-3100-6313 109.27 CORELOGIC INFORMATION SO…30834341 01/31/2026 RQ2 Flat Fee Limited Package … 011-3200-6313 109.28 Vendor CORELOGIC75284 - CORELOGIC INFORMATION SOLUTIONS, INC. Total: 218.55 Vendor: EVERETT03 - COX EVERETT V AND MARIAN L TRUSTEE
COX EVERETT V AND MARIAN …BLD21-0065 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0065 (M… 011-0000-2302 3,330.00 COX EVERETT V AND MARIAN …BLD21-0065 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0065 (B… 011-0000-2302 2,048.00 Vendor EVERETT03 - COX EVERETT V AND MARIAN L TRUSTEE Total: 5,378.00 Vendor: COYOTE01 - COYOTE SERGIO BBQ & CATERING
COYOTE SERGIO BBQ & CATER…1.28.2026 01/28/2026 Food for the 2026 Picnic 011-4120-6361 44,000.00 Vendor COYOTE01 - COYOTE SERGIO BBQ & CATERING Total: 44,000.00 Vendor: CSG94404 - CSG CONSULTANTS INC
CSG CONSULTANTS INC 63616 09/25/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 86.95 CSG CONSULTANTS INC 63616 09/25/2025 10/2025 PASSTHRU EXP CON… 011-0000-2301 869.50 CSG CONSULTANTS INC 63616 09/25/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -86.95 CSG CONSULTANTS INC 63616 09/25/2025 10/2025 PASSTHRU REV CON… 011-3100-4703 -869.50 CSG CONSULTANTS INC 63616 09/25/2025 10/2025 PASSTHRU EXP CON… 011-3100-6175 869.50 CSG CONSULTANTS INC 63617 09/25/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 10.75 CSG CONSULTANTS INC 63617 09/25/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 107.50 CSG CONSULTANTS INC 63617 09/25/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -10.75 CSG CONSULTANTS INC 63617 09/25/2025 10/2025 PASSTHRU REV CON… 011-3100-4703 -107.50 CSG CONSULTANTS INC 63617 09/25/2025 10/2025 PASSTHRU EXP CON… 011-3100-6175 107.50 CSG CONSULTANTS INC 63618 09/25/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 1,504.00 CSG CONSULTANTS INC 63618 09/25/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 150.40 CSG CONSULTANTS INC 63618 09/25/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -150.40 CSG CONSULTANTS INC 63618 09/25/2025 10/2025 PASSTHRU REV CON… 011-3100-4703 -1,504.00 CSG CONSULTANTS INC 63618 09/25/2025 10/2025 PASSTHRU EXP CON… 011-3100-6175 1,504.00 CSG CONSULTANTS INC 63409 11/14/2025 CODE ENFORCEMENT SERVIC… 011-3120-6111 12,765.00 CSG CONSULTANTS INC 63615 11/14/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 241.40 CSG CONSULTANTS INC 63615 11/14/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 2,414.00 CSG CONSULTANTS INC 63615 11/14/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -241.40 CSG CONSULTANTS INC 63615 11/14/2025 10/2025 PASSTHRU REV CON… 011-3100-4703 -2,414.00 CSG CONSULTANTS INC 63615 11/14/2025 10/2025 PASSTHRU EXP CON… 011-3100-6175 2,414.00 CSG CONSULTANTS INC 63807 11/14/2025 CODE ENFORCEMENT 11/1-28…011-3120-6111 10,925.00 CSG CONSULTANTS INC 63746 11/18/2025 BUILDING SERVICES 9/27/-10/…011-3200-6199 17,600.00 CSG CONSULTANTS INC 63882 11/18/2025 BUILDING INSPECTION 11/-28… 011-3200-6199 12,320.00 CSG CONSULTANTS INC 64092 12/15/2025 11/2025 ADMIN FEE CONTRA… 011-0000-2301 86.95 CSG CONSULTANTS INC 64092 12/15/2025 11/2025 BILLABLE CONTRACT …011-0000-2301 869.50 CSG CONSULTANTS INC 64092 12/15/2025 11/2025 RECOG ADMIN FEE C… 011-0000-4685 -86.95 CSG CONSULTANTS INC 64092 12/15/2025 11/2025 PASSTHRU CONTRAC… 011-3100-4703 -869.50 CSG CONSULTANTS INC 64092 12/15/2025 11/2025 PASSTHRU EXP CON… 011-3100-6175 869.50 CSG CONSULTANTS INC 64093 12/15/2025 11/2025 BILLABLE CONTRACT …011-0000-2301 188.00 CSG CONSULTANTS INC 64093 12/15/2025 11/2025 ADMIN FEE CONTRA… 011-0000-2301 18.80 CSG CONSULTANTS INC 64093 12/15/2025 11/2025 RECOG ADMIN FEE C… 011-0000-4685 -18.00 CSG CONSULTANTS INC 64093 12/15/2025 11/2025 PASSTHRU REV CON… 011-3100-4703 -188.00 CSG CONSULTANTS INC 64093 12/15/2025 11/2025 PASSTHRU EXP CON… 011-3100-6175 188.00 CSG CONSULTANTS INC B251811 01/05/2026 BUILDING PLAN REVIEW SVCS… 011-3200-6114 34,221.25 CSG CONSULTANTS INC 64246 01/06/2026 CODE ENFORCEMENT 11/29-1…011-3120-6111 14,720.00 CSG CONSULTANTS INC 64288 01/07/2026 PROF. SVCS 11/29-12/26/25 … 011-3200-6199 6,587.50 CSG CONSULTANTS INC 64426 01/09/2026 Building Inspection 11/29-12/… 011-3200-6199 12,320.00 Vendor CSG94404 - CSG CONSULTANTS INC Total: 127,412.05

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 4 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: DAILY94301 - DAILY POST
DAILY POST 94277 10/31/2025 3x10 Notice of Planning Com 011-3100-6207 450.00 DAILY POST 94946 12/31/2025 Ordinance Amending Titlle 10(…011-3100-6207 675.00 DAILY POST 94947 12/31/2025 Ordinance Amending Title 10(… 011-3100-6207 675.00 DAILY POST 94948 12/31/2025 Ordinance Amending Title 10(… 011-3100-6207 675.00 DAILY POST 94949 12/31/2025 Ordinance Amending Title 10(… 011-3100-6207 675.00 DAILY POST 94950 12/31/2025 3x5 Planning Commission Ap 011-3110-6207 225.00 DAILY POST 94951 12/31/2025 Ordinance Amending Title 10(… 011-3100-6207 675.00 Vendor DAILY94301 - DAILY POST Total: 4,050.00
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2025-86 12/31/2025 CDD Planning Permit Review … 011-3100-6111 7,974.12 DKG CONSULTANTS, LLC 2026-1 01/31/2026 CDD Planning Permit Review, … 011-3100-6111 7,624.08 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 15,598.20 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 92629R 02/19/2026 9701-5787 - Civil 3D Gov Annl …011-3300-6313 3,099.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 3,099.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 Little League 011-5100-6123 450.00 ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 Multipurpose Room 011-5100-6123 206.00 ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 Westwind Barn 011-5300-6123 445.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 Little League 011-5100-6123 450.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 Multipurpose Room 011-5100-6123 206.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 Westwind Barn 011-5300-6123 445.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 2,202.00 Vendor: VIERA01 - EDWARD JOHN VIERA
EDWARD JOHN VIERA BLD21-0024 (MEP)&(BUILDIN… 01/29/2026 REFUND DEPOSIT BLD 21-002… 011-0000-2302 579.00 EDWARD JOHN VIERA BLD21-0024 (MEP)&(BUILDIN… 01/29/2026 REFUND DEPOSIT BLD 21-0024…011-0000-2302 891.00 Vendor VIERA01 - EDWARD JOHN VIERA Total: 1,470.00
Vendor: EDWIN01 - EDWIN TECHNOLOGIES INC.

EDWIN TECHNOLOGIES INC. INV-103-RE 01/21/2026 TREASURY SOFTWARE FOR B… 011-1400-6313 1,250.00 Vendor EDWIN01 - EDWIN TECHNOLOGIES INC. Total: 1,250.00 Vendor: COHEN01 - ELI AND MARGARITA COHEN LIBING TRUST
ELI AND MARGARITA COHEN L…BLD21-0307 (MEP)&BUILDING) 01/29/2026 FEES REFUND BLD21-0307 (BU…011-3200-6128 556.00 ELI AND MARGARITA COHEN L…BLD21-0307 (MEP)&BUILDING) 01/29/2026 FEES REFUND BLD21-0307 (M… 011-3200-6128 855.00 Vendor COHEN01 - ELI AND MARGARITA COHEN LIBING TRUST Total: 1,411.00 Vendor: EOA94612 - EOA, INC.

EOA, INC. LAH001-1025 11/21/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 92.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 2,927.75 EOA, INC. LAH001-1025 11/21/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 292.78 EOA, INC. LAH001-1025 11/21/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 925.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 882.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 ADMIN CONTRACT S… 011-0000-2301 133.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 273.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 88.25 EOA, INC. LAH001-1025 11/21/2025 10/2025 BILLABLE CONTRACT …011-0000-2301 1,330.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 ADMIN FEE CONTRA… 011-0000-2301 27.30 EOA, INC. LAH001-1025 11/21/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -27.30 EOA, INC. LAH001-1025 11/21/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -292.78 EOA, INC. LAH001-1025 11/21/2025 10/2025 RECOG ADMIN CONT…011-0000-4685 -133.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -88.25 EOA, INC. LAH001-1025 11/21/2025 10/2025 RECOG ADMIN FEE C… 011-0000-4685 -92.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU REV CON… 011-3300-4705 -2,927.75 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU REV CON… 011-3300-4705 -1,330.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU REV CON… 011-3300-4705 -925.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU REV CON… 011-3300-4705 -882.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU REV CON… 011-3300-4705 -273.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU EXP CON… 011-3300-6179 882.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU EXP CON… 011-3300-6179 273.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 5 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU EXP CON… 011-3300-6179 925.50 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU EXP CON… 011-3300-6179 1,330.00 EOA, INC. LAH001-1025 11/21/2025 10/2025 PASSTHRU EXP CON… 011-3300-6179 2,927.75 Vendor EOA94612 - EOA, INC. Total: 6,338.75
Vendor: EVERBRIDGE91101 - EVERBRIDGE INC.

EVERBRIDGE INC. M92056 01/23/2026 NIXLE 360 1/22/26 011-2100-6199 5,627.55 Vendor EVERBRIDGE91101 - EVERBRIDGE INC. Total: 5,627.55 Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs Fremon…011-4740-6125 1,204.00 FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs Foothill… 011-4740-6125 1,054.00 FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs-Arastra… 011-4740-6125 602.00 FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs Edith P… 011-5100-6122 1,054.00 FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs Westwi… 011-5300-6122 1,204.00 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 5,118.00 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. JAN-2026 01/30/2026 Consultant records managem… 011-1300-6209 1,518.75 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 1,518.75 Vendor: RAO01 - GOUTHAM RAO IRREVOCABLE TRUST
GOUTHAM RAO IRREVOCABLE…BLD21-0295 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0295 (M… 011-0000-2302 6,930.00 GOUTHAM RAO IRREVOCABLE…BLD21-0295 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0295 (BU…011-0000-2302 4,505.00 GOUTHAM RAO IRREVOCABLE…BLD21-0436 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0436 (BU…011-0000-2302 8,015.00 GOUTHAM RAO IRREVOCABLE…BLD21-0436 (MEP)&(BUILDIN… 01/28/2026 FEES REFUND BLD21-0436 (M… 011-0000-2302 12,330.00 Vendor RAO01 - GOUTHAM RAO IRREVOCABLE TRUST Total: 31,780.00 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9759788111 01/05/2026 COMBINATION PADLOCK, 1 1/…011-5100-6399 599.00 Vendor GRAINGER60038 - GRAINGER Total: 599.00
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC GWR00000200 01/31/2026 Billing for Jan 2026 011-0000-1110 5,662.49 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 5,662.49 Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 1183379 01/13/2026 REDWOOD SELECT HEART 2X4…011-5300-6118 471.75 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 471.75
Vendor: HDL91765 - HDL COREN & CONE
HDL COREN & CONE SIN058881 01/27/2026 Contract Services Property Tax…011-1400-6199 1,815.19 Vendor HDL91765 - HDL COREN & CONE Total: 1,815.19
Vendor: HERRING01 - HERRING & WORLEY, INC.

HERRING & WORLEY, INC. BLD21-0226 (MEP)&(BUILDIN… 01/29/2026 REFUND FEES BLD21-0226 (M… 011-0000-2302 30,780.00 HERRING & WORLEY, INC. BLD21-0226 (MEP)&(BUILDIN… 01/29/2026 REFUND FEES BLD21-0226 (BU…011-0000-2302 20,007.00 Vendor HERRING01 - HERRING & WORLEY, INC. Total: 50,787.00 Vendor: TSYGANSKIY01 - IGOR TSYGANSKIY
IGOR TSYGANSKIY EP25-0145 01/09/2026 REFUND DEPOSIT-13810 LA P… 011-0000-2301 644.00 Vendor TSYGANSKIY01 - IGOR TSYGANSKIY Total: 644.00
Vendor: IKB01 - IKB CONSTRUCTION
IKB CONSTRUCTION BLD24-0126(PERMIT NOT YET …12/18/2025 APPLICANT PAID FEE W/OUT … 011-3200-4301 10,000.00 Vendor IKB01 - IKB CONSTRUCTION Total: 10,000.00
Vendor: KMVT01 - KMVT
KMVT 377 01/31/2026 Jan-26 Mnthly budgeted fee Ci…011-1100-6312 3,150.00 Vendor KMVT01 - KMVT Total: 3,150.00
Vendor: LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES
LEAGUE OF CALIFORNIA CITIES INV-45621-C4B5T7 01/09/2026 Membership dues for calendar…011-1100-6302 5,925.00 Vendor LCC-SACRAMENTO - LEAGUE OF CALIFORNIA CITIES Total: 5,925.00 Vendor: LENCIONI - LENCIONI CONSTRUCTION
LENCIONI CONSTRUCTION BLD21-0262 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0262 (BU…011-0000-2302 3,188.00 LENCIONI CONSTRUCTION BLD21-0262 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0262 (M… 011-0000-2302 4,905.00 Vendor LENCIONI - LENCIONI CONSTRUCTION Total: 8,093.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 6 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: LONG01 - LONG, TIMOTHY J & CLARANNE
LONG, TIMOTHY J & CLARANNE EP25-0122 01/20/2026 REFUND DEPOSIT-14060 BALE…011-0000-2301 822.00 Vendor LONG01 - LONG, TIMOTHY J & CLARANNE Total: 822.00 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 37002 /1 12/03/2025 4"Sch 40Repair Coupling 011-5100-6122 136.37 LOS ALTOS HARDWARE INC 37562/1 01/14/2026 18GA X 1-5 BRAD NAIL 1/14/26 011-5300-6118 45.82 LOS ALTOS HARDWARE INC 37575/1 01/14/2026 16/17GA CONSTRUCTION STA… 011-5300-6118 291.31 LOS ALTOS HARDWARE INC 37576/1 01/15/2026 1000CT1-1/4"18GA Staple 011-5300-6118 -15.27 LOS ALTOS HARDWARE INC 37629/1 01/15/2026 7/16X1-1/2 16G STAPLE CONS…011-5300-6118 143.48 LOS ALTOS HARDWARE INC 37721/1 01/23/2026 TOTO TOLET FILL VALVE 1/26/…011-5300-6118 41.46 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 643.17 Vendor: TENGLO01 - LULU TENG AND FELIX LO
LULU TENG AND FELIX LO BLD20-0590 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0590 (M… 011-0000-2302 17,597.00 LULU TENG AND FELIX LO BLD20-0590 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0590 (BU…011-0000-2302 11,438.00 LULU TENG AND FELIX LO BLD20-0591 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0591 (BU…011-0000-2302 1,669.00 LULU TENG AND FELIX LO BLD20-0591 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD20-0591 (M… 011-0000-2302 2,568.00 Vendor TENGLO01 - LULU TENG AND FELIX LO Total: 33,272.00 Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 10492 10/05/2025 LAH GIS Consulting Svcs Aug-S…011-3300-6209 2,625.00 LYNX TECHNOLOGIES, INC. 10530 12/01/2025 GIS Professional Services in N… 011-3100-6313 3,060.00 LYNX TECHNOLOGIES, INC. 10530 12/01/2025 GIS Professional Services in N… 011-3300-6313 540.00 LYNX TECHNOLOGIES, INC. 10553 01/05/2026 GIS Professional Services in De…011-3300-6209 2,400.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 8,625.00 Vendor: SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE
MANI SANJAY AND RESHMA T… EP22-0077 PB 01/23/2026 REFUND DEPOSIT - 12490 CO… 011-0000-2303 1,000.00 Vendor SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE Total: 1,000.00 Vendor: MASON01 - MASON HAMMER BUILDERS INC
MASON HAMMER BUILDERS I… BLD21-0412 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD 21 - 0412 (… 011-0000-2302 24,125.00 MASON HAMMER BUILDERS I… BLD21-0412 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0412 (M… 011-0000-2302 37,116.00 MASON HAMMER BUILDERS I… BLD21-0413 (MEP)&(BUILDIN… 01/29/2026 BLD21 - 0413 (BUILDING) 011-3200-6128 2,434.00 MASON HAMMER BUILDERS I… BLD21-0413 (MEP)&(BUILDIN… 01/29/2026 BLD21 - 0413 (MEP) 011-3200-6128 3,744.00 Vendor MASON01 - MASON HAMMER BUILDERS INC Total: 67,419.00 Vendor: MAZE94523 - MAZE AND ASSOCIATES
MAZE AND ASSOCIATES 54668 01/23/2026 Annual Report of Financial Tra…011-1400-6203 4,870.00 MAZE AND ASSOCIATES 54729 01/31/2026 Prof svcs January audit for yr … 011-1400-6203 4,510.00 Vendor MAZE94523 - MAZE AND ASSOCIATES Total: 9,380.00
Vendor: MOUSAVI01 - MOUSAVI, NADER
MOUSAVI, NADER BLD21-0279 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0279 (M… 011-0000-2302 2,160.00 MOUSAVI, NADER BLD21-0279 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0279 (M… 011-0000-2302 1,404.00 Vendor MOUSAVI01 - MOUSAVI, NADER Total: 3,564.00
Vendor: MRG94526 - MUNICIPAL RESOURCE GROUP, LLC
MUNICIPAL RESOURCE GROUP…260039 01/14/2026 Research. Prepare summary 1… 011-1200-6199 520.00 Vendor MRG94526 - MUNICIPAL RESOURCE GROUP, LLC Total: 520.00 Vendor: MUTTMITT92128 - MUTT MITT
MUTT MITT 800650 01/30/2026 Compostable Pick-Up HEADER…011-5100-6399 644.49 Vendor MUTTMITT92128 - MUTT MITT Total: 644.49
Vendor: OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION OCCUPATIONAL HEALTH CEN… 89608330 01/26/2026 TOWN RECRUITMENT N BENE… 011-1400-6332 253.00 Vendor OCCUPATIONAL01 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDICAL CORPORATION Total: 253.00 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (1.20.26) 01/20/2026 4401767901-Traffic Control Se…011-4600-6363 90.52 P G & E 4405682412-9 (1.20.26) 01/20/2026 4403326121-Traffic Control Se…011-4600-6363 40.63 P G & E 4405682412-9 (1.20.26) 01/20/2026 4402054371-Traffic Control @…011-4600-6363 30.24 P G & E 4405682412-9 (1.20.26) 01/20/2026 74513960023-26379 Fremont… 011-4600-6363 102.54 P G & E 4405682412-9 (1.20.26) 01/20/2026 4401266601-Traffic Control @…011-4600-6363 71.05 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682213-26379 Fremont … 011-4600-6363 65.01 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405272653-Traffic Control Se…011-4600-6363 19.69

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 7 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4405682412-9 (1.20.26) 01/20/2026 4405844999-Traffic Control Se…011-4600-6363 51.46 P G & E 4405682412-9 (1.20.26) 01/20/2026 4402680322-27535 Purissima… 011-5100-6363 211.28 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682318-27535 Purissima… 011-5100-6363 485.51 Vendor PGE95899 - P G & E Total: 1,167.93
Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 37529 01/26/2026 TRAIL USE SIGN .080 AVERY H… 011-4740-6341 523.80 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 523.80 Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 174950 01/10/2026 Residential Patrol Services 011-2100-6199 18,900.00 PALAMERICAN SECURITY (SILI… 175875 01/24/2026 Residential Patrol Services 011-2100-6199 16,956.00 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 35,856.00 Vendor: PETE01 - PETE MOFFAT CONSTRUCTION
PETE MOFFAT CONSTRUCTION BLD21-0130 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0130 (M… 011-0000-2302 5,175.00 PETE MOFFAT CONSTRUCTION BLD21-0130 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0130 (BU…011-0000-2302 3,364.00 PETE MOFFAT CONSTRUCTION BLD21-0287 (MEP) 01/29/2026 FEES REFUND - BLD21-0287 (… 011-3200-6128 4,641.00 PETE MOFFAT CONSTRUCTION BLD21-0663 (MEP)&BUILDING) 01/29/2026 FEES REFUND-BLD21-0663 (BU…011-0000-2302 3,978.00 PETE MOFFAT CONSTRUCTION BLD21-0663 (MEP)&BUILDING) 01/29/2026 FEES REFUND-BLD21-0663 (M… 011-0000-2302 6,120.00 Vendor PETE01 - PETE MOFFAT CONSTRUCTION Total: 23,278.00 Vendor: PGE01 - PG&E
PG&E EP25 - 0006 01/02/2026 REFUND DEPOSIT - 13770 ROB…011-0000-2301 709.00 PG&E EP24-0129 01/13/2026 REFUND DEPOSIT-12150 S EL… 011-0000-2301 958.00 Vendor PGE01 - PG&E Total: 1,667.00
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-4523 Fremont Road … 011-4740-6364 59.26 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 DEC202-3400 26379 W Fremo…011-4740-6364 376.00 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-4643 Arastradero C2…011-4740-6364 45.42 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2493 Stonebrook Av… 011-5100-6364 93.86 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2500 Little League Fi…011-5100-6364 445.63 Vendor V0980 - PURISSIMA HILLS WATER Total: 1,020.17
Vendor: TAORI02 - RAJIV & ANAR TAORI TRUSTEE
RAJIV & ANAR TAORI TRUSTEE EP25-0129 01/02/2026 REFUND DEPOSIT -11170 MA… 011-0000-2301 806.00 RAJIV & ANAR TAORI TRUSTEE BLD24-0174 FD 01/07/2026 REFUND DEPOSIT - 11170 MA… 011-0000-2303 78,900.00 Vendor TAORI02 - RAJIV & ANAR TAORI TRUSTEE Total: 79,706.00 Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 17638 10/31/2025 10/2025 ADMIN FEE LEGAL S… 011-0000-2301 13.60 REDWOOD PUBLIC LAW, LLP 17638 10/31/2025 10/2025 BILLABLE LEGAL LEG… 011-0000-2301 135.96 REDWOOD PUBLIC LAW, LLP 17638 10/31/2025 10/2025 RECOG ADMIN FEE L… 011-0000-4685 -13.60 REDWOOD PUBLIC LAW, LLP 17638 10/31/2025 10/2025 PASSTHRU REV LEGAL…011-3100-4702 -135.96 REDWOOD PUBLIC LAW, LLP 17638 10/31/2025 10/2025 PASSTHRU LEGAL SV… 011-3100-6177 135.96 REDWOOD PUBLIC LAW, LLP 17642 10/31/2025 LINEBARGER V TOWN OF LAH …011-1500-6112 98,643.58 REDWOOD PUBLIC LAW, LLP 17645 10/31/2025 SB IMPLEMENTATION ORDIN… 011-3100-6111 1,371.96 REDWOOD PUBLIC LAW, LLP 17648 10/31/2025 TWIN OAKS PUBLIC RECORDS … 011-3100-6111 15,244.00 REDWOOD PUBLIC LAW, LLP 18041 11/30/2025 LINEBARGER V TOWN OF LOS … 011-1500-6112 60,008.55 REDWOOD PUBLIC LAW, LLP 18377 12/31/2025 LINEBARGER V. TOWN LAH F(… 011-1500-6112 3,968.45 REDWOOD PUBLIC LAW, LLP 18380 12/31/2025 SB 9 IMPLEMENTATION ORDI… 011-3100-6111 1,676.84 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 181,049.34 Vendor: MCKAY01 - RYAN MCKAY
RYAN MCKAY BLD21-0538 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0538 (BU…011-0000-2302 1,433.00 RYAN MCKAY BLD21-0538 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0538 (M… 011-0000-2302 2,205.00 Vendor MCKAY01 - RYAN MCKAY Total: 3,638.00
Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800097034 02/02/2026 Services for Feb 2026 011-2100-6152 229,605.50 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 229,605.50 Vendor: RATIA01 - SARA RATIA
SARA RATIA SR25-0039 12/11/2025 REFUND DEPOSIT - 27690 ARA…011-0000-2301 4,298.00 Vendor RATIA01 - SARA RATIA Total: 4,298.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 8 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: MOK01 - STAN MOK
STAN MOK 11.24.25 12/16/2025 NATIONAL LEAGUE OF CITIES … 011-1100-6308 1,311.06 Vendor MOK01 - STAN MOK Total: 1,311.06
Vendor: STEINBERG01 - STEINBERG RICHARD H AND DIANE H TRUSTEE STEINBERG RICHARD H AND D…BLD21-0204 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD021-0204 (… 011-0000-2302 702.00 STEINBERG RICHARD H AND D…BLD21-0204 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD021-0204 (… 011-0000-2302 630.00 Vendor STEINBERG01 - STEINBERG RICHARD H AND DIANE H TRUSTEE Total: 1,332.00 Vendor: STEMM01 - STEMM, MARK / HSIA, JENNIFER
STEMM, MARK / HSIA, JENNIF… BLD20-0608 (MEP)&(BUILDIN… 01/30/2026 FEES REFUND BLD20-0608 (BU…011-0000-2302 2,750.00 STEMM, MARK / HSIA, JENNIF… BLD20-0608 (MEP)&(BUILDIN… 01/30/2026 FEES REFUND BLD20-0608 ( M…011-0000-2302 4,230.00 Vendor STEMM01 - STEMM, MARK / HSIA, JENNIFER Total: 6,980.00 Vendor: CHEN13 - STEPHEN CHEN
STEPHEN CHEN EP25-0115 01/23/2026 REFUND DEPOSIT-25850 WES… 011-0000-2301 709.00 Vendor CHEN13 - STEPHEN CHEN Total: 709.00
Vendor: WU10 - STEVEN WU
STEVEN WU BLD21-0456 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21- 0456 (B… 011-0000-2302 702.00 STEVEN WU BLD21-0456 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21- 0456 (M…011-0000-2302 1,080.00 STEVEN WU BLD21-0457 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0457 (M… 011-0000-2302 21,780.00 STEVEN WU BLD21-0457 (MEP)&(BUILDIN… 01/29/2026 FEES REFUND BLD21-0457 (BU…011-0000-2302 14,157.00 Vendor WU10 - STEVEN WU Total: 37,719.00
Vendor: SUPERION60693 - SUPERION, LLC
SUPERION, LLC 454254 12/30/2025 Robert Van between 12/14-20…011-3200-6313 1,800.00 SUPERION, LLC 454321 12/30/2025 TRAKiT CSLB Integration Acces…011-3200-6313 3,102.77 Vendor SUPERION60693 - SUPERION, LLC Total: 4,902.77
Vendor: TENZING01 - TENZING, TERRY
TENZING, TERRY 1.20.26 01/20/2026 3 hand led ponies & med pett… 011-4120-6361 3,800.00 Vendor TENZING01 - TENZING, TERRY Total: 3,800.00
Vendor: MUELLER02 - TJ MUELLER
TJ MUELLER 2.10.2026 02/10/2026 Tile Refund 011-1000-6199 800.00 Vendor MUELLER02 - TJ MUELLER Total: 800.00
Vendor: TKS01 - TKS CONSTRUCTION (JENNIFER TREJO)
TKS CONSTRUCTION (JENNIFE… 1.16.2026 01/16/2026 E012 ENCROACHMENT INSPE… 011-0000-2301 1,000.00 Vendor TKS01 - TKS CONSTRUCTION (JENNIFER TREJO) Total: 1,000.00 Vendor: TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC
TRIPEPI, SMITH AND ASSOCIA… 16376 01/15/2026 MONTHLY RETAINER FOR ACT… 011-1100-6199 1,435.00 Vendor TRIPEPI01 - TRIPEPI, SMITH AND ASSOCIATES, INC Total: 1,435.00 Vendor: TYLER10591 - TYLER BUSINESS FORMS
TYLER BUSINESS FORMS 109942 01/14/2026 1099-NEC 4 PART EZ PACK 50 … 011-1400-6399 273.65 Vendor TYLER10591 - TYLER BUSINESS FORMS Total: 273.65
Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12484 01/11/2026 BUSINESS CARD R BHATEJA & …011-1100-6304 297.78 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 297.78 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-5863021 01/21/2026 Rental Charge 1/20/26-2/16/… 011-5300-6398 64.92 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 64.92 Vendor: PARS90051 - US BANK PARS ACCOUNT #6746050100
US BANK PARS ACCOUNT #67… 2.17.26 02/13/2026 #6746050100-PENSION TRUST…011-0000-1025 100,000.00 Vendor PARS90051 - US BANK PARS ACCOUNT #6746050100 Total: 100,000.00 Vendor: VERMA01 - VERMA, SANDRA OR VIKRAM
VERMA, SANDRA OR VIKRAM EP20-0016 12/22/2025 REFUND DEPOSIT - 25911 ELE… 011-0000-2303 1,000.00 Vendor VERMA01 - VERMA, SANDRA OR VIKRAM Total: 1,000.00 Vendor: BEBEE01 - VICTORIA BEBEE
VICTORIA BEBEE 2026-001 01/30/2026 Emergency Management Plans…011-1200-6199 9,375.00 Vendor BEBEE01 - VICTORIA BEBEE Total: 9,375.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 9 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 15740 01/29/2026 Water reimbursement 12/1/2… 011-5300-6364 805.16 VICTORIA DYE EQUESTRIAN, L… 15741 01/29/2026 Purissima Account #3918 Back…011-5300-6398 376.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 1,181.16 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 1.27.2026 01/27/2026 Fitness Fall/Winter Session 2… 011-4110-6111 990.00 Vendor WALATKA - WALATKA, PAM Total: 990.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1472 02.03.26 02/03/2026 LEAGUE OF CA CITIES REG FOR…011-1100-6308 650.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 LEAGUE OF CA CITIES CONFER… 011-1100-6308 650.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 LEAGUE OF CA CITIES MTG/T… 011-1100-6308 650.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 CARFE NUR CC MTG&TRNG R… 011-1100-6309 451.28 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 STATE OF MIND PIZZA CC MT… 011-1100-6309 280.27 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 STATE OFMIND PIZZA CC MT/… 011-1100-6309 283.36 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 WHOLE FOODS CC MTG/TRG … 011-1100-6309 14.98 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 SAFEWAY CITY COUNCIL MTG… 011-1100-6309 51.53 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 MMANC MEMBERSHIP RENE… 011-1300-6302 95.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 DLR ROOM RESPAASKEY K BR… 011-1300-6308 420.03 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 SOUTHWEST AIRLINES MTG/T… 011-1300-6308 356.98 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 DOORDASH IKE'S LOVE&SAN… 011-1300-6309 22.76 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 AFP CA MUNICIPAL REG FR K … 011-1300-6309 975.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 SANTA CLARA COUNTY RECO… 011-1300-6319 37.50 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 OPENAI CHAT GPT DATA SVCS… 011-1300-6338 20.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 CSMFO REG FIN DIR T LEUNG … 011-1400-6308 35.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 OCCUSCREEN LLC TOWN REC… 011-1400-6332 61.00 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 DOORDASH DISH N DASH PLA… 011-3110-6309 256.51 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 SAFEWAY RULE 20A RIBBON … 011-3300-6398 40.55 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 SAFEWAY RULE 20A RIBBON … 011-3300-6398 169.97 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 STARLINK EMERGENCY MGMT 011-1200-6199 120.00 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 HULU EMERGENCY MANAGE… 011-1200-6199 94.99 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 AMAZON OFFICE SUPPLIES 011-1200-6301 6.54 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 SUMIKA LOS ALTOS MEETING-…011-1200-6309 59.24 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 OPEN AI CHAT GPT MONTHLY …011-1000-6313 20.00 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 HAPPY DONUTS TECH FOR SEN…011-4120-6361 22.66 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 SJ MERCURY NEWS REFUND F… 011-1200-6312 -51.69 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 DOORDASH LUNCH FOR BUD… 011-1400-6309 383.60 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 ZOOM REFUND FROM PRIOR B…011-1400-6313 -16.99 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 OPENAI SUBSCRIPTION CHAT… 011-1400-6313 20.00 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 GELATO GROUP FRAUDULENT…011-1400-6398 8,000.00 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 GELATO GROUP REFUND OF F… 011-1400-6398 -1.00 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 GELATO GROUP REFUND OF F… 011-1400-6398 -8,000.00 WELLS FARGO - VISA 5520 02.03.26 02/03/2026 GELATO GROUP REPLMNT CA… 011-1400-6398 1.00 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 SUMMERWINDS NURSERY OA…011-4600-6398 81.83 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 PARTS FOR PURISSIMA PARK … 011-5100-6399 146.14 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 OPEN AI CHATGPT B. THAKAR…011-3100-6313 20.00 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 OPEN AI CHATGPT M. AHUM… 011-3100-6313 20.00 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 CALBO AGENCY YEARLY MEM… 011-3200-6302 275.00 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 ICC PENISULA INDIVIDAUL YRL…011-3200-6302 60.00 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 ICC PENISULA INDIVIDAUL YRL…011-3200-6302 30.00 WELLS FARGO - VISA 9813 02.03.26 02/03/2026 OPEN AI CHATGPT J. BRADFO… 011-3200-6313 20.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 6,833.04 Vendor: ZHENG01 - ZHENG, HAO
ZHENG, HAO SR22-0036 09/23/2025 REFUND DEPOSIT - 12800 DIA… 011-0000-2301 778.00 Vendor ZHENG01 - ZHENG, HAO Total: 778.00
Fund 011 - GENERAL FUND Total: 1,359,055.31

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 10 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Fund: 031 - SEWER ASSESSMENT DISTRICT
Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202601-1019 01/12/2026 Reminder Letters W Loyola S… 031-0100-6203 31.56 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 31.56 Fund 031 - SEWER ASSESSMENT DISTRICT Total: 31.56
Fund: 041 - GENERAL CIP FUND
Vendor: BELLECCI01 - BELLECCI & ASSOCIATES INC
BELLECCI & ASSOCIATES INC 200065.00 - 42 01/13/2026 UUD AROUND EL MONTE FIRE…041-6900-6206 3,464.00 BELLECCI & ASSOCIATES INC 200065.00 43 01/13/2026 UUD AROUND EL MONTE FIRE…041-6900-6206 2,985.00 Vendor BELLECCI01 - BELLECCI & ASSOCIATES INC Total: 6,449.00 Vendor: DAILY94301 - DAILY POST
DAILY POST 95258 01/31/2026 HEA legal ad PC-CC 1/30/26 041-6900-6199 461.25 Vendor DAILY94301 - DAILY POST Total: 461.25
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2025-86 12/31/2025 CDD Planning Permit Review … 041-6900-6199 621.36 DKG CONSULTANTS, LLC 2026-1 01/31/2026 CDD Planning Permit Review, … 041-6900-6199 711.98 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 1,333.34 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 93004 02/02/2026 1CFWK Dell Pro 16 Plus PB162…041-6900-6503 5,398.41 EATON AND ASSOCIATES 92634R 02/19/2026 5PX1500RTNG2 Eaton 5PX G2… 041-6900-6209 8,275.16 Vendor EATON03 - EATON AND ASSOCIATES Total: 13,673.57
Vendor: LOSALTOSFIBER01 - LOS ALTOS HILLS COMMUNITY FIBER LOS ALTOS HILLS COMMUNITY…LAH-FBP-5 01/26/2026 Task B: STONEBROOK/PROSP… 041-6900-6209 150,000.00 Vendor LOSALTOSFIBER01 - LOS ALTOS HILLS COMMUNITY FIBER Total: 150,000.00 Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 37530 01/26/2026 OM1-3 24X24 .080 AVERY HIP …041-6900-6341 2,861.46 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 2,861.46 Vendor: PHOENIX02 - PHOENIX ELECTRIC COMPANY
PHOENIX ELECTRIC COMPANY 1210_UB9_Retention Inv 11/22/2025 Retention #12 Elmonte Fire St… 041-0000-2003 -152,342.38 PHOENIX ELECTRIC COMPANY 1210_UB9_Retention Inv 11/22/2025 Retention #12 Elmonte Fire St… 041-0000-2003 205,974.48 PHOENIX ELECTRIC COMPANY 1210_UB9_Retention Inv 11/22/2025 Retention #12 Elmonte Fire St… 041-6900-6622 152,342.38 Vendor PHOENIX02 - PHOENIX ELECTRIC COMPANY Total: 205,974.48 Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 18375 12/31/2025 HOUSING ELEMENT IMPLEME… 041-6900-6199 22,256.24 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 22,256.24 Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-133 01/26/2026 BROADBAND FIBER EXPANSI… 041-6900-6199 945.10 S.R.ROSE ENGINEERING INC LAH-140 01/26/2026 EL MONTE FIRE STATION RULE…041-6900-6199 1,658.78 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 2,603.88 Vendor: ARGOS01 - UNIVERSAL1 CONSTRUCTION
UNIVERSAL1 CONSTRUCTION #6 12/12/2025 CORP YARD LOCKER ROOM - … 041-6900-6623 9,440.00 Vendor ARGOS01 - UNIVERSAL1 CONSTRUCTION Total: 9,440.00 Fund 041 - GENERAL CIP FUND Total: 415,053.22
Fund: 045 - DRAINAGE CIP
Vendor: B AND D01 - B AND D EXCAVATION AND CONSTRUCTIONS, INC.

B AND D EXCAVATION AND C… LAH006505 12/30/2025 Retention for Proj#467209 045-0000-2003 17,310.00 B AND D EXCAVATION AND C… LAH006505 12/30/2025 Retention for Proj#467209 045-0000-2003 2,425.00 B AND D EXCAVATION AND C… LAH006505 12/30/2025 Retention for Proj#467209 045-6900-6143 -2,425.00 Vendor B AND D01 - B AND D EXCAVATION AND CONSTRUCTIONS, INC. Total: 17,310.00 Vendor: CONFLUENCE95060 - CONFLUENCE RESTORATION INC.

CONFLUENCE RESTORATION I… #3799 01/12/2026 Landscape Maintenance Perio…045-6900-6622 2,083.33 Vendor CONFLUENCE95060 - CONFLUENCE RESTORATION INC. Total: 2,083.33 Fund 045 - DRAINAGE CIP Total: 19,393.33

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 11 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Fund: 046 - STREET CIP
Vendor: GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC GIULIANI & KULL - SAN JOSE, I… #18223 11/30/2025 #25119-FREMONT RD @ SHA… 046-6900-6206 7,000.00 Vendor GIULIANI95361 - GIULIANI & KULL - SAN JOSE, INC Total: 7,000.00 Vendor: CRIER94022 - LOS ALTOS TOWN CRIER
LOS ALTOS TOWN CRIER 73924 02/04/2026 Legals: 1x19.75" 013-T, Notice…046-6900-6207 493.76 Vendor CRIER94022 - LOS ALTOS TOWN CRIER Total: 493.76
Vendor: TKS01 - TKS CONSTRUCTION (JENNIFER TREJO)
TKS CONSTRUCTION (JENNIFE… 1.16.2026 01/16/2026 EO15 FENCE OR WAL OR IRRI… 046-0000-4673 340.00 TKS CONSTRUCTION (JENNIFE… 1.16.2026 01/16/2026 E011 ENCROACHMENT FERMI… 046-0000-4673 326.00 Vendor TKS01 - TKS CONSTRUCTION (JENNIFER TREJO) Total: 666.00 Fund 046 - STREET CIP Total: 8,159.76
Fund: 048 - SEWER FUND CIP
Vendor: IXP01 - IXP, LLC
IXP, LLC 1092 01/26/2026 PROJECT #487918-26 CUSTOM…048-6900-6625 982.13 Vendor IXP01 - IXP, LLC Total: 982.13
Fund 048 - SEWER FUND CIP Total: 982.13
Fund: 051 - SEWER FUND
Vendor: AT&T PO9011 - AT&T
AT&T 000024629172 01/10/2026 9391035739-PURISSIMA/ELE… 051-4800-6362 30.35 AT&T 000024629184 01/10/2026 9391035749-28002 PURISSIM… 051-4800-6362 32.40 AT&T 000024629655 01/10/2026 9391037305-O'KEEFE LN AT … 051-4800-6362 33.47 Vendor AT&T PO9011 - AT&T Total: 96.22
Vendor: LYNX95010 - LYNX TECHNOLOGIES, INC.

LYNX TECHNOLOGIES, INC. 10530 12/01/2025 GIS Professional Services in N… 051-4800-6199 900.00 Vendor LYNX95010 - LYNX TECHNOLOGIES, INC. Total: 900.00 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682180-28002 Purissima… 051-4800-6363 615.61 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682171-O'Keefe Ln @ Do…051-4800-6363 62.81 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682038-O'Keefe Ln @ Do…051-4800-6363 18.72 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682799-28002 Purissima… 051-4800-6363 295.14 Vendor PGE95899 - P G & E Total: 992.28
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-3112 Elena & Puriss… 051-4800-6364 45.42 Vendor V0980 - PURISSIMA HILLS WATER Total: 45.42
Vendor: SWRCB - STATE WATER RESOURCES CONTROL BOARD
STATE WATER RESOURCES C… WD-0301985 01/14/2026 FY 2025/2026 PERMIT FEE 051-4800-6315 3,945.00 Vendor SWRCB - STATE WATER RESOURCES CONTROL BOARD Total: 3,945.00 Vendor: UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH UNDERGROUND SERVICE ALE… 1764092026 01/21/2026 2026 Membership fee $300 pl…051-4800-6199 3,826.50 UNDERGROUND SERVICE ALE… 176409USB26 01/27/2026 Ca State Fee for Regulatory Co…051-4800-6199 1,185.72 Vendor UNDERGROUND94520 - UNDERGROUND SERVICE ALERT - NORTH Total: 5,012.22 Fund 051 - SEWER FUND Total: 10,991.14
Fund: 061 - GENERAL SERVICE FUND
Vendor: AMAZON30353 - AMAZON
AMAZON 1D7F-DYXW-FW43 12/29/2025 Vibrant Custom Full Color Na… 061-1480-6301 22.90 AMAZON 1P14-K63D-KJVK 12/29/2025 OFFICE SUPPLIES 12/18/25 061-1480-6301 130.63 AMAZON 1R66-4KV3-RYFD 01/12/2026 OFFICE SUPPLIES 1/8/26 061-1480-6301 17.90 AMAZON 1H7C-MXYJ-73J7 01/13/2026 Advil Allergy and Congestion … 061-1480-6398 31.86 AMAZON 17RC-1CV1-QN3X 01/21/2026 OFFICE SUPPLIES 1/8/26 061-1480-6301 63.38 AMAZON 1GVQ-RG7G-DXCM 01/21/2026 Vibrant Custom Full Color Na… 061-1480-6301 45.80 Vendor AMAZON30353 - AMAZON Total: 312.47
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X01102026 01/02/2026 650-504-4496-MAINTENANCE… 061-4300-6362 45.49 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-823-3362-MAINTENANCE… 061-4300-6362 45.49 AT&T MOBILITY 287319629759X01102026 01/02/2026 650-519-8801-MAINTENANCE… 061-4300-6362 50.54

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 12 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T MOBILITY 287319629759X01102026 01/02/2026 650-531-5123-MAINTENANCE… 061-4300-6362 50.54 Vendor ATTMOBILITY - AT&T MOBILITY Total: 192.06
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 (1.10.26) 01/10/2026 Internet monthly charges 1/1… 061-1480-6362 117.70 AT&T 256795714 (2.10.26) 02/10/2026 INTERNET MONTHLY CHARGES…061-1480-6362 127.69 Vendor AT&T 60197_5014 - AT&T Total: 245.39
Vendor: AT&T PO9011 - AT&T
AT&T 000024629177 01/10/2026 9391035742-26379 FREMONT…061-1480-6362 1,075.99 AT&T 000024629178 01/10/2026 9391035743-26379 FREMONT…061-1480-6362 31.88 AT&T 000024629181 01/10/2026 9391035746-26379 FREMONT…061-1480-6362 340.81 AT&T 000024629185 01/10/2026 9391035750-27400 PURISSIM… 061-4300-6362 63.24 Vendor AT&T PO9011 - AT&T Total: 1,511.92
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …109921595 01/07/2026 FLEETS FUEL 1/7/26 061-4400-6342 332.11 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 332.11 Vendor: CINTAS45263 - CINTAS
CINTAS 5313738401 01/20/2026 SERVICE ACKNOWLEDGEMENT…061-1480-6399 67.62 Vendor CINTAS45263 - CINTAS Total: 67.62
Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4255671966 01/08/2026 UNIFORM & HOUSEKEEPING … 061-4300-6123 191.61 CINTAS CORPORATION 4255671966 01/08/2026 UNIFORM & HOUSEKEEPING … 061-4300-6324 151.84 CINTAS CORPORATION 4256410478 01/15/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 344.06 CINTAS CORPORATION 4256410478 01/15/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 153.81 CINTAS CORPORATION 4257153609 01/22/2026 Uniforms and house keeping 061-4300-6123 191.61 CINTAS CORPORATION 4257153609 01/22/2026 Uniforms and house keeping 061-4300-6324 151.84 CINTAS CORPORATION 4257899952 01/29/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61 CINTAS CORPORATION 4257899952 01/29/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4258645760 02/05/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61 CINTAS CORPORATION 4258645760 02/05/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,871.67 Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 261757198 02/01/2026 CNETS MONTHLY SERVICES 2.1…061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 8155200160016749 (1.17.26) 01/17/2026 CABLE AND INTERNET SERVIC… 061-1480-6310 427.08 COMCAST 8155200160017176 2.3.26 02/03/2026 CABLE & INTERNET SERVICES … 061-1480-6310 272.04 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 699.12
Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1565426 01/31/2026 1 32 Gallon Console 061-1480-6323 71.51 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 71.51 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 92903 01/13/2026 Monthly IT Managed Services 061-1480-6111 12,815.00 EATON AND ASSOCIATES 93046 02/06/2026 EP-ADVANCED-U-1M Barracu… 061-1480-6313 2,152.80 EATON AND ASSOCIATES 93046 02/06/2026 BBS690A-E Barracuda Energize…061-1480-6313 3,108.00 EATON AND ASSOCIATES 93046 02/06/2026 BBS690A-B Barracuda Backup …061-1480-6313 7,668.00 EATON AND ASSOCIATES 93046 02/06/2026 BBS690A-H Barracuda Instant …061-1480-6313 3,588.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 29,331.80
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 JANITORIAL SERVICES JAN-20… 061-1480-6123 2,020.00 ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 Corporation Yard 061-4300-6123 465.00 ECAPITAL COMMERCIAL FINA… 105905 01/01/2026 Parks & Recreation Building 061-4300-6123 285.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 Parks & Recreation Building 061-1480-6123 285.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 JANITORIAL SERVICES FEBRUA…061-1480-6123 2,020.00 ECAPITAL COMMERCIAL FINA… 106162 02/01/2026 Corporation Yard 061-4300-6123 465.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 5,540.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 13 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CAEDD - EMPLOYMENT DEVELOPMENT DEPT.

EMPLOYMENT DEVELOPMENT…L0259177520 01/26/2026 ACC#92504703 UNEMPLOYM… 061-1470-6024 1,207.01 Vendor CAEDD - EMPLOYMENT DEVELOPMENT DEPT. Total: 1,207.01 Vendor: ADT01 - EVERON
EVERON 160222530 12/22/2025 24 Hour Alarm svcs 1/126-1/3… 061-1480-6118 184.98 Vendor ADT01 - EVERON Total: 184.98
Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 39822 02/01/2026 Landscape Maint Svcs LAH To… 061-1480-6122 2,409.00 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 2,409.00 Vendor: FUSESERVICE01 - FUSE SERVICE INC.

FUSE SERVICE INC. 214357301 01/09/2026 Client discount: 15% for labor - 061-1480-6118 1,970.00 FUSE SERVICE INC. 216765488 02/04/2026 20% COMPLETED HVAC INSTA…061-1480-6199 29,000.00 Vendor FUSESERVICE01 - FUSE SERVICE INC. Total: 30,970.00 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1221181 01/13/2026 33RSC3 84E CHAIN LOOP 061-4300-6398 444.56 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 444.56 Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9770868801 01/14/2026 CORP YARD SUPPLIES 1/14/26 061-4300-6325 321.02 GRAINGER 9794475765 02/03/2026 HEX DOGGING WRENCH,S SIZE…061-4300-6398 47.26 Vendor GRAINGER60038 - GRAINGER Total: 368.28
Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 37007 /1 12/03/2025 DIABLO DEMON 9IN 6/12TPI … 061-4300-6399 28.36 LOS ALTOS HARDWARE INC 37021 /1 12/04/2025 HARDWARE 12/4/25 061-4300-6399 3.97 LOS ALTOS HARDWARE INC 37142/1 12/04/2025 CORP YARD HARDWARE SUPP… 061-1480-6118 692.72 LOS ALTOS HARDWARE INC 37158 /1 12/15/2025 GE LED 15WT8 U6 Bulb 12/15… 061-1480-6118 98.18 LOS ALTOS HARDWARE INC 37430/1 01/07/2026 PHI 2F 15F32T8 ELECT BALLAS… 061-1480-6118 38.18 LOS ALTOS HARDWARE INC 37509/1 01/07/2026 10" FLD Pruning Saw 1/12/26 061-4300-6398 148.37 LOS ALTOS HARDWARE INC 37672/1 01/22/2026 BALDWIN/EMTEK 5 PIN KEY B… 061-1480-6399 119.92 LOS ALTOS HARDWARE INC 37681/1 01/22/2026 FELCO 630 SAW CURVED PULL…061-4300-6317 232.41 LOS ALTOS HARDWARE INC 37693/1 01/23/2026 HEDGE TRIMMER CLEANER 1/… 061-4300-6117 16.36 LOS ALTOS HARDWARE INC 37728/1 01/27/2026 Baldwin/EMTEK 5 Pin Key Bla… 061-1480-6399 218.04 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 1,596.51 Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…50769 02/01/2026 8 PORTABLE RADIOS MAINTE… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 (1.14.26) 01/14/2026 DENTAL & VISION COVERAGE … 061-0000-2233 6,806.59 METROPOLITAN LIFE INSURA… TS05957300 (2.15.26) 02/15/2026 DENTAL & VISION COVERAGE … 061-0000-2233 6,236.06 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 13,042.65 Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100316 (2.6.2026) 02/06/2026 PLAN 100316 (2.6.2026) 40E-… 061-0000-2204 8,824.90 MissionSquare PLAN 304465 (2.6.2026) 02/06/2026 PLAN 304465 (2.6.2026) 457 EE 061-0000-2204 31,675.00 MissionSquare PLAN 100276 (2.6.2026) 02/09/2026 PLAN 100276 (2.6.2026) 401 … 061-0000-2204 61,056.42 MissionSquare PLAN 100316 (2.20.26) 02/20/2026 PLAN 100316 2.20.26 40E-40… 061-0000-2204 35,410.48 MissionSquare PLAN 304465 (2.20.26) 02/20/2026 PLAN 304465 2.20.26 457 EE 061-0000-2204 10,053.22 Vendor MISSION01 - MissionSquare Total: 147,020.02
Vendor: OREILLY - O'REILLY AUTOMOTIVE, INC.

O'REILLY AUTOMOTIVE, INC. 2553-279944 07/01/2025 480Z4CYCLE 061-4400-6117 23.99 O'REILLY AUTOMOTIVE, INC. 2553-293143 07/01/2025 BATTERY 061-4400-6117 185.76 O'REILLY AUTOMOTIVE, INC. 2553-296106 07/01/2025 BATTERY 061-4400-6117 -185.76 O'REILLY AUTOMOTIVE, INC. 2553-305952 07/01/2025 FUEL CAP & 14.5OZ GREASE 061-4400-6117 45.00 O'REILLY AUTOMOTIVE, INC. 2553-309770 07/01/2025 2-BATTERIES 061-4400-6117 447.75 O'REILLY AUTOMOTIVE, INC. 2553-310427 07/01/2025 PART SUPPLIES FOR CORP YA… 061-4400-6117 51.79 O'REILLY AUTOMOTIVE, INC. 2553-314596 07/01/2025 2 - Core Return 061-4400-6117 -44.00 O'REILLY AUTOMOTIVE, INC. 2553-310426 07/01/2025 PINTLE COMBO 061-4400-6399 314.43 Vendor OREILLY - O'REILLY AUTOMOTIVE, INC. Total: 838.96

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 14 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682220-26379 Fremont … 061-1480-6363 499.64 P G & E 4405682412-9 (1.20.26) 01/20/2026 4402032093-26379 Fremont … 061-1480-6363 245.54 P G & E 4405682412-9 (1.20.26) 01/20/2026 4402300500-26379 Fremont … 061-1480-6363 18.40 P G & E 4405682412-9 (1.20.26) 01/20/2026 4407077119-26379 Fremont … 061-1480-6363 15.06 P G & E 4405682412-9 (1.20.26) 01/20/2026 4407614003-26375 Fremont … 061-1480-6363 24.48 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682301-26375 Fremont … 061-1480-6363 56.30 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682320-27400 Purissima… 061-4300-6363 495.76 P G & E 4405682412-9 (1.20.26) 01/20/2026 4405682820-27400 Purissima… 061-4300-6363 244.93 Vendor PGE95899 - P G & E Total: 1,600.11
Vendor: STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC.

PERFORMANCE SYSTEMS INT… 3749928 01/02/2026 Qtly Monitoring - Alarm (1/1/… 061-1480-6118 111.00 PERFORMANCE SYSTEMS INT… 3833251 02/03/2026 Inspection Alarm Payment Pla… 061-1480-6118 2,452.00 Vendor STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC. Total: 2,563.00 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-3760 26379 Fremont…061-1480-6364 63.67 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2496 26379 Fremont…061-1480-6364 312.86 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2498 26379 Fremont…061-1480-6364 59.26 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2497 26379 Fremont…061-1480-6364 239.86 PURISSIMA HILLS WATER JANUARY - 26 (01/06/26-02/0… 02/04/2026 JAN2026-2501 27400 Purissim…061-4300-6364 100.17 Vendor V0980 - PURISSIMA HILLS WATER Total: 775.82
Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005679680 02/04/2026 #102455826 & 103050113 svc…061-1480-6402 1,015.75 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 1,015.75 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 6053962890 01/25/2026 KITCHEN SUPPLIES 1/9/25 061-1480-6398 105.00 STAPLES BUSINESS CREDIT 6053962891 01/25/2026 OFFICE SUPPLIES 1/25/26 061-1480-6301 96.48 STAPLES BUSINESS CREDIT 6053962892 01/25/2026 OFFICE SUPPLIES CREDIT 1/25… 061-1480-6301 -6.48 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 195.00 Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 (1.14.26) 01/14/2026 EMPLOYEE AD&D 2/1/26-2/2… 061-0000-2225 136.23 SUN LIFE 925773-0001 (1.14.26) 01/14/2026 EMPLOYEE LIFE 2/1/26-2/28/… 061-0000-2225 1,055.77 SUN LIFE 925773-0001 (1.14.26) 01/14/2026 EMPLOYEE LTD BENEFIT 2/1/2…061-0000-2226 1,652.98 SUN LIFE 925773-0001 (2.12.26) 02/12/2026 Employee AD&D 061-0000-2225 123.88 SUN LIFE 925773-0001 (2.12.26) 02/12/2026 Employee Life 061-0000-2225 960.07 SUN LIFE 925773-0001 (2.12.26) 02/12/2026 Long Term Disability-Benefit 061-0000-2226 1,588.95 Vendor SUN64180 - SUN LIFE Total: 5,517.88
Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 574785911 02/04/2026 POOL5 B&W 500-0698340-00… 061-1480-6402 1,331.78 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,331.78 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 824482584 (1.19.26) 01/19/2026 VISION MONTHLY CHARGES F… 061-0000-2233 536.98 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 536.98 Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1472 02.03.26 02/03/2026 RUBBER STAMP&BUTTON OFF…061-1480-6301 365.22 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 QR-CODE IO SUBSCRIPTION F… 061-1480-6304 239.40 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 AMAZON SPECIAL EVENTS A… 061-1480-6361 10.93 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 DOORDASH BIJAN BAKE SPECI… 061-1480-6361 81.28 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 AMAZON SPECIAL EVENTS&A… 061-1480-6361 60.13 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 AMAZON SPECIAL EVENT BABY…061-1480-6361 139.82 WELLS FARGO - VISA 1472 02.03.26 02/03/2026 DRAEGERS MARKET SPECIAL E…061-1480-6361 66.29 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 POSH BAGEL -STAFF BREAKFA… 061-1480-6199 91.84 WELLS FARGO - VISA 2189 02.03.26 02/03/2026 POSH BAGEL-STAFF BREAKFAST 061-1480-6199 88.62 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 SANTA CLARA RECORDER OFF… 061-1480-6312 7.50 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 SAFEWAY RIBBION CUTTING 061-1480-6361 5.69 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 WHOLEFOODS RIBBON CUTTI… 061-1480-6361 75.40 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 DRAEGERS GERRY-BIRTHDAY 061-1480-6361 66.29 WELLS FARGO - VISA 2454 02.03.26 02/03/2026 DOORDASH ANNUAL SUBSCRI… 061-1480-6398 96.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 15 of 19
Vendor Name Payable Number Post Date Description (Item) Account Number Amount WELLS FARGO - VISA 2454 02.03.26 02/03/2026 CANVA ANNUAL SUBSCRIPTI… 061-1480-6613 479.96 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 CWEA ANNUAL MEMBERSHIP …061-4300-6302 271.00 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 CVS REFUND FRAUDLENT CHA…061-4300-6399 -52.45 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 FINANCE CHRGE REFUND 061-4300-6399 -1.42 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 TEXACO REFUND FRAUDLENT …061-4300-6399 -52.45 WELLS FARGO - VISA 6429 02.03.26 02/03/2026 7-ELEVEN REFUND FRAUDLEN… 061-4300-6399 -115.56 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 1,923.49 Fund 061 - GENERAL SERVICE FUND Total: 254,836.67
Grand Total: 2,068,503.12

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 16 of 19
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 1,359,055.31
031 - SEWER ASSESSMENT DISTRICT 31.56
041 - GENERAL CIP FUND 415,053.22
045 - DRAINAGE CIP 19,393.33
046 - STREET CIP 8,159.76
048 - SEWER FUND CIP 982.13
051 - SEWER FUND 10,991.14
061 - GENERAL SERVICE FUND 254,836.67
Grand Total: 2,068,503.12
Account Summary
Account Number Account Name Payment Amount
011-0000-1025 PARS 115 Trust Pension … 100,000.00
011-0000-1110 Receivable - Miscellaneo… 5,662.49
011-0000-2002 Strong Motion Impl Pay… 25.10
011-0000-2004 SB 1473 - Fee Payable 8.00
011-0000-2301 Planning Deposits 29,798.89
011-0000-2302 Building Deposits 304,057.00
011-0000-2303 Bond Deposits 92,999.00
011-0000-4685 Administrative Charge -1,241.88
011-1000-6199 Other Contract Services 800.00
011-1000-6313 Computer Software 20.00
011-1000-6362 Telephone 50.54
011-1100-6199 Other Contract Services 26,595.00
011-1100-6302 City Membership 5,925.00
011-1100-6304 Printing, copying & scann… 4,472.78
011-1100-6308 Travel & Meetings 3,261.06
011-1100-6309 Instruction & Training 1,081.42
011-1100-6312 Books/Films/Publications 3,150.00
011-1200-6199 Other Contract Services 10,109.99
011-1200-6301 Office Supplies 6.54
011-1200-6302 City Membership 4,078.00
011-1200-6309 Instruction & Training 59.24
011-1200-6312 Books/Films/Publications -51.69
011-1200-6362 Telephone 141.82
011-1300-6209 Other Program & Proj C… 1,518.75
011-1300-6302 City Membership 95.00
011-1300-6308 Travel & Meetings 777.01
011-1300-6309 Instruction & Training 997.76
011-1300-6319 Records Management S… 37.50
011-1300-6338 Data Service Subscriptio… 20.00
011-1300-6362 Telephone 101.08
011-1400-6199 Other Contract Services 1,815.19
011-1400-6203 Audit & Financial 9,380.00
011-1400-6308 Travel & Meetings 35.00
011-1400-6309 Instruction & Training 383.60
011-1400-6313 Computer Software 1,253.01
011-1400-6332 Town Recruitment 314.00
011-1400-6362 Telephone 202.16
011-1400-6398 Other General Expense 0.00
011-1400-6399 Other Supplies/Materials 273.65
011-1500-6112 Legal - Special Projects 162,620.58
011-2100-6152 Law Enforcement 229,605.50
011-2100-6199 Other Contract Services 41,483.55
011-2100-6362 Telephone 284.75
011-3100-4702 Attorney's Fees -135.96
011-3100-4703 Contract Planner Charge… -5,952.50

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 17 of 19
Account Summary
Account Number Account Name Payment Amount
011-3100-6111 Contract Personnel 33,891.00
011-3100-6175 Contract Services - Billab… 5,952.50
011-3100-6177 Attorney Fees - Billable 135.96
011-3100-6207 Advertising/Publishing 3,825.00
011-3100-6313 Computer Software 3,209.27
011-3100-6362 Telephone 91.28
011-3110-6207 Advertising/Publishing 225.00
011-3110-6309 Instruction & Training 256.51
011-3120-6111 Contract Personnel 38,410.00
011-3200-4301 Building Permits 11,662.69
011-3200-4311 Plan Retention Fees 75.00
011-3200-6114 Contract Plan Checks 34,221.25
011-3200-6128 Bldg Permit Refund 49,949.00
011-3200-6199 Other Contract Services 48,827.50
011-3200-6302 City Membership 365.00
011-3200-6304 Printing, copying & scann… 10,931.25
011-3200-6313 Computer Software 5,032.05
011-3200-6362 Telephone 91.28
011-3300-4705 Engineer's Charges - Con… -6,338.75
011-3300-6179 Engineering Chrgs - Billab… 6,338.75
011-3300-6209 Other Program & Proj C… 5,025.00
011-3300-6309 Instruction & Training 1,050.00
011-3300-6313 Computer Software 3,639.00
011-3300-6362 Telephone 374.92
011-3300-6398 Other General Expense 210.52
011-4110-6111 Contract Personnel 990.00
011-4120-6361 Special Events & Awards 47,822.66
011-4600-6145 Traffic Signal Maintenan… 1,554.24
011-4600-6362 Telephone 133.92
011-4600-6363 Electric 471.14
011-4600-6398 Other General Expense 81.83
011-4740-6125 Pathways Maintenance 2,860.00
011-4740-6341 Signs 523.80
011-4740-6364 Water 480.68
011-5100-6122 Lawncare/Landscaping 1,190.37
011-5100-6123 Housekeeping 1,312.00
011-5100-6130 Pest Control 670.00
011-5100-6363 Electric 696.79
011-5100-6364 Water 848.34
011-5100-6399 Other Supplies/Materials 1,389.63
011-5300-6118 Facility Maint & Security 978.55
011-5300-6122 Lawncare/Landscaping 1,204.00
011-5300-6123 Housekeeping 890.00
011-5300-6362 Telephone 62.21
011-5300-6364 Water 805.16
011-5300-6398 Other General Expense 440.92
011-5300-6399 Other Supplies/Materials 80.16
031-0100-6203 Audit & Financial 31.56
041-0000-2003 Contract Retention 53,632.10
041-6900-6199 Other Contract Services 26,654.71
041-6900-6206 Engineering Consultants 6,449.00
041-6900-6209 Other Program & Proj C… 158,275.16
041-6900-6341 Signs 2,861.46
041-6900-6503 Non-Capital Computer E… 5,398.41
041-6900-6622 Site Improvements 152,342.38
041-6900-6623 Building & Bldg Improv… 9,440.00
045-0000-2003 Contract Retention 19,735.00
045-6900-6143 Storm Drain Repairs -2,425.00

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 18 of 19
Account Summary
Account Number Account Name Payment Amount
045-6900-6622 Site Improvements 2,083.33
046-0000-4673 Streets Encroachment F… 666.00
046-6900-6206 Engineering Consultants 7,000.00
046-6900-6207 Advertising/Publishing 493.76
048-6900-6625 Sewer Main Replacement 982.13
051-4800-6199 Other Contract Services 5,912.22
051-4800-6315 Permits for Operation 3,945.00
051-4800-6362 Telephone 96.22
051-4800-6363 Electric 992.28
051-4800-6364 Water 45.42
061-0000-2204 Deferred Comp Payable 147,020.02
061-0000-2225 Life Insurance Payable 2,275.95
061-0000-2226 Long Term Disability Pay… 3,241.93
061-0000-2233 Dental & Vision Insuranc… 13,579.63
061-1470-6024 FICA Matching Expense 1,207.01
061-1480-6111 Contract Personnel 12,815.00
061-1480-6118 Facility Maint & Security 5,547.06
061-1480-6122 Lawncare/Landscaping 2,409.00
061-1480-6123 Housekeeping 4,325.00
061-1480-6199 Other Contract Services 29,180.46
061-1480-6301 Office Supplies 735.83
061-1480-6304 Printing & Copying 239.40
061-1480-6310 On-Line Service 699.12
061-1480-6312 Books/Films/Publications 7.50
061-1480-6313 Computer Software 16,516.80
061-1480-6323 Disposal Services 71.51
061-1480-6361 Special Events & Awards 505.83
061-1480-6362 Telephone 2,645.29
061-1480-6363 Electric 859.42
061-1480-6364 Water 675.65
061-1480-6398 Other General Expense 232.86
061-1480-6399 Other Supplies/Materials 405.58
061-1480-6402 Office Mach & Furniture… 2,347.53
061-1480-6613 Computer Equipment 479.96
061-4300-6117 Equipment Maint & Repa… 16.36
061-4300-6123 Housekeeping 2,325.50
061-4300-6302 City Membership 271.00
061-4300-6317 Minor Tools & Field Work 232.41
061-4300-6324 Uniforms 761.17
061-4300-6325 Safety Gear 321.02
061-4300-6362 Telephone 423.30
061-4300-6363 Electric 740.69
061-4300-6364 Water 100.17
061-4300-6398 Other General Expense 640.19
061-4300-6399 Other Supplies/Materials -189.55
061-4400-6117 Equipment Maint & Repa… 524.53
061-4400-6342 Gas and Oil 332.11
061-4400-6399 Other Supplies/Materials 314.43
Grand Total: 2,068,503.12
Project Account Summary
Project Account Key Payment Amount
**None** 1,454,960.13
410216 214,082.26
410220 24,050.83
410224 8,275.16
410226 2,861.46
410227-26 5,398.41

Expense Approval Report Payment Dates: 2/1/2026 - 2/28/2026 3/17/2026 2:48:40 PM Page 19 of 19
Project Account Summary
Project Account Key Payment Amount
410230 9,440.00
419300 150,945.10
467209 19,393.33
467226-26 7,493.76
487918-26 982.13
BLD21-0577-FD 12,099.00
BLD24-0174-FD 78,900.00
CUP25-0004 1,612.56
EP20-0016-PERF 1,000.00
EP22-0077-PB 1,000.00
EP24-0129 958.00
EP25-0006 709.00
EP25-0039 459.00
EP25-0115 709.00
EP25-0122 822.00
EP25-0129 806.00
EP25-0145 644.00
EP25-0186 1,000.00
ER25-0006 1,163.25
FM25-0001 2,729.10
LLA23-0001 2,655.40
MISC20-0012 4,766.00
R4120-24 22.66
R4120-3 47,800.00
SD25-0001 970.75
SD25-0013 300.30
SD25-0061 3,220.53
SD25-0063 1,018.00
SR21-0015 180.00
SR22-0036 778.00
SR25-0039 4,298.00
Grand Total: 2,068,503.12

ITEM 5A
Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, March 19, 2026 at 4:30 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California,

Present: Mayor Rajiv Bhateja, Vice Mayor Bhateja George Tyson, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Kavita Tankha

Absent: None
Staff: Acting City Manager Cody Einfalt and City Clerk Arika Birdsong-Miller CALL TO ORDER (4:30 P.M.)
Mayor Bhateja called the meeting to order at 4:35 P.M.

1. ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, Council Member Linda Swan, and Council Member Kavita Tankha were present.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no public comments.

3. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. CLOSED SESSION – Public Employment
(Pursuant to Government Code Section 54957)
Title: City Manager
B. CLOSED SESSION: Conference with Legal Counsel – Anticipated Litigation (Pursuant to Government Code Section 54956.9 (d)(2)
Significant Exposure to Litigation – One Case

Mayor Bhateja adjourned to Closed Session at 4:37 P.M.

4. REPORT OUT OF CLOSED SESSION
Attorney Steve Mattas announced that there were no reportable actions from Closed Session.

5. ADJOURN
Mayor Bhateja adjourned the meeting.

Respectfully submitted,
Arika Birdsong-Miller

ITEM 5B
Los Altos Hills Regular City Council Meeting Minutes 1 | Page Thursday, March 19, 2026
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, March 19, 2026, at 6:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California

Present: Mayor Bhateja, Council Member Mok, Council Member Swan, and Council Member Tankha

Absent: Vice Mayor Tyson
Staff: Acting City Manager Cody Einfalt, Community Development Director Jay Bradford, Public Works Director WooJae Kim, Finance Director Thomas Leung, City Attorney Mattas, and City Clerk Arika Birdsong-Miller
CALL TO ORDER (6:00 P.M.)
Mayor Bhateja called the meeting to order at 6:00 P.M.

ROLL CALL
Mayor Bhateja, Council Member Mok, Council Member Swan, and Council Member Tankha were present.

Vice Mayor Tyson was absent.

1. AGENDA REVIEW
Mayor Bhateja asked if there were any items on the agenda that needed to be deleted or addressed out of order.

Council Member Swan requested ITEM 7B be removed from the agenda and presented at next month’s Council meeting.

MOTION MADE AND SECONDED: Council Member Swan moved to remove ITEM 7B, Ordinance Amending Title 2, Chapter 1 “Council Member Salaries” of the Los Altos Hills Municipal Code to Increase the Council Members’ Salaries to Nine Hundred Fifty Dollars a Month from the agenda and continued to a date certain, on April 16, 2026.

Council Member Mok seconded the motion.

MOTION FAILED: 2-2
AYES: MOK, SWAN
NOES: BHATEJA, TANKHA
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing March 2026 as Youth Arts Month in the Town of Los Altos Hills (Mayor Bhateja)
Mayor Bhateja presented the proclamation recognizing March 2026 as Youth Arts Month to

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Sofia Fojas, Art Coordinator for the Santa Clara County Office of Education B. Proclamation Recognizing March 2026 as Red Cross Month in the Town of Los Altos Hills (Mayor Bhateja)
Mayor Bhateja presented the proclamation recognizing March 2026 as Red Cross Month to Larry Hebb, the American Red Cross Silicon Valley Chapter.

C. Proclamation Recognizing March 2026 as Women's History Month in the Town of Los Altos Hills (Council Member Swan)
Council Member Swan presented the proclamation recognizing March 2026 as Women’s History Month in the Town of Los Altos Hills to Carol Gottlieb and all the women present.

D. Reappointment to the Los Altos Hills Open Space Committee – Peter Brown (Staff: A. Miller) City Clerk Birdsong-Miller presented the staff report.

Council Member Mok thanked Peter Brown for his volunteer service and endorsed his reappointment request.

MOTION MADE AND SECONDED: Council Member Swan moved to reappoint Peter Brown to the Open Space Committee.

Council Member Mok seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
E. Reappointments (3) to the Los Altos Hills Technology Committee – Ameesh Divatia, Annie Ju, and George Lee (Staff: A. Miller)
City Clerk Birdsong-Miller presented the staff report.

Mayor Bhateja thanked the residents for their volunteer service and endorsed their reappointment requests.

MOTION MADE AND SECONDED: Mayor Bhateja moved to reappoint Ameesh Divatia, Annie Ju, and George Lee to the Technology Committee.

Council Member Tankha seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON

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F. Reappointment to the Los Altos Hills History Committee - Sylvia Jensen (Staff: A. Miller) City Clerk Birdsong-Miller presented the staff report.

Council Member Swan thanked Sylvia for her volunteer service and endorsed her reappointment request.

MOTION MADE AND SECONDED: Council Member Swan moved to reappoint Sylvia Jensen to the History Committee.

Council Member Tankha seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
G. Report from the Los Altos Hills County Fire District (J. Logan, LAHCFD General Manager) J. Logan, General Manager of the Los Altos Hills County Fire District, provided an update on fire service agreements and recent actions affecting both the Fire District and the City of Los Altos.

She reported that on February 10, the Board of Supervisors approved a 10-year fire services agreement with Central Fire (2027–2036), which was subsequently affirmed by the Fire District Board on February 17. The agreement maintains existing financial terms, ensures no reduction in services, and supports long-term planning, including potential development of a new fire facility.

Amendments include provisions such as a 24/7 battalion chief, annual hydrant inspections, and continued collaboration on services and regional projects.

Logan also noted that on March 10, the City of Los Altos approved a resolution to pursue annexation of its fire services into Central Fire through LAFCO, representing a shift from the prior shared agreement. She emphasized that these actions allow each agency to address its specific needs while ensuring continued delivery of fire and emergency services.

Council Member Swan asked for clarification on the difference between Central Fire and County Fire. J. Logan explained they are the same agency, formally known as the Santa Clara County Central Fire Protection District, commonly referred to as Central Fire or Santa Clara County Fire Department.

Mayor Bhateja raised questions about the City of Los Altos’ transition from a three-party to a two-party agreement, including concerns about financial impacts, infrastructure responsibilities, and potential effects on service levels. Logan responded that these details are still under negotiation and will be addressed through upcoming discussions and the LAFCO process.

Mayor Bhateja also requested expanded vegetation management efforts, including removal of hazardous trees and broader coverage beyond designated evacuation routes. Logan acknowledged the concerns and indicated staff is considering program expansion and would return with more information.

Council Member Swan emphasized the importance of including evacuation pathways in

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planning, citing concerns about relying solely on shelter-in-place strategies during major fire events. Logan agreed to bring the topic back for future discussion.

NO MOTION.

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda.

PUBLIC COMMENT

1. John O’Connell informed the Council of a recent planning application for the Twin Oaks site and a subdivision meeting held earlier in the week, noting limited resident attendance. He raised concerns about the proposed development, including the use of multifamily-zoned land for singlefamily housing, reduced usable land due to roadway requirements, and significant grading needed on the hillside. He also expressed concern that the Council may not have been fully aware of the project and encouraged awareness moving forward.

Mayor Bhateja confirmed awareness of the Twin Oaks subdivision meeting and requested clarification on public notification. Community Development Director Bradford stated that notice was provided to property owners within a 500-foot radius by mail and to additional interested parties via email, including Council Members.

Council Member Tankha expressed concern that the notification process was insufficient for a project of town-wide interest and emphasized the need for broader outreach to ensure transparency and public participation. Staff noted the meeting was an informational session required by statute and that a report would be made available.

Acting City Manager Einfalt provided cost estimates for town-wide mailings, ranging from $3,000 to $5,000 per notice. Council discussion included potential alternatives, such as expanding the notification radius. The Mayor directed staff to return with recommendations for improving public notification.

John O’Connell returned to emphasize that effective communication and clear messaging were critical to ensuring community awareness and engagement.

2. Eric Bredo supported earlier comments regarding inadequate public notification and stated that the purpose and significance of the informational meeting were unclear, which may have discouraged attendance. He emphasized the need for clearer communication to inform the community that input opportunities remain. Bredo also expressed concerns about the scale and density of the proposed project, including grading impacts, and characterized it as inconsistent with community values.

Council Member Tankha emphasized the importance of clear and effective communication with residents, noting that messaging should highlight the significance of issues to encourage public engagement. He expressed concern that unclear or overly lengthy communications may

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reduce participation and limit valuable community input needed for decision-making.

3. Resident and Planning Commissioner Rajiv Patel referenced a letter submitted by Jitze Couperus, expressing general agreement with its analysis and supporting materials while noting reservations about a specific proposal outlined in the letter. He highlighted the Town’s need for stronger longterm planning and noted past challenges due to limited staffing and reactive decision-making. Patel encouraged the development and evaluation of multiple innovative planning approaches and urged the Council to consider both long-term strategy and staff capacity in addition to near-term housing requirements.

4. Elizabeth Wilson commented on the timing of notification for the subdivision meeting, noting that official notice was received late and emphasizing the importance of timely communication.

She suggested considering alternative methods, such as telephone outreach, to more effectively and promptly notify the community.

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR INFORMATIONAL

PURPOSES)
A. Treasurer's Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)
Acting City Manager Einfalt noted the reports were provided for informational purposes only but would entertain questions, if any.

5. CONSENT CALENDAR
A. Approval of the City Council Special Meeting Minutes January 15, 2026 (Staff: A. Miller) B. Approval of the City Council Special Meeting Minutes January 21, 2026 (Staff: A. Miller) C. Approval of the City Council Special Meeting Minutes February 2, 2026 (Staff: A. Miller) D. Approval of the City Council Special Meeting (Goal Setting) February 4, 2026 (Staff: A. Miller) E. Approval of the City Council Regular Meeting Minutes - February 10, 2026 (Staff: A. Miller) F. Vacating Appointment to the Los Altos Hills Pathways Committee - Mike Henshaw (Staff: A.

Miller)
G. Resolution Accepting the Proposed Donated Architectural Services from M Designs Architects for the Replacement of the Parks and Recreation Building (Staff: W. Kim) H. Resolution Terminating the Emergency Declaration for the Town Hall Heating, Ventilation, and Air Conditioning System Repair/Replacement Project (Staff: W. Kim) I. Resolution Awarding a Construction Contract for the FY25/26 Pavement Rehabilitation and Drainage Improvement Project to G. Bortolotto & Company, Inc., the Lowest Responsible and Responsive Bidder, for an Amount of $1,103,936 and Authorizing the City Manager to Execute the Construction Contract; and Approving Project Contingency Funds of $165,000 and Authorizing the Public Works Director to Approve Potential Contract Change Orders Within the

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Said Funds (Staff: J. Chau)
J. Resolutions Granting Various Extensions for Various Building Permits (Staff: J. Bradford) K. Notification of Fast Track Approval at 10225 West Loyola Drive (Staff: J. Bradford) L. Letter of Support for AB 2517 (C. Einfalt)
Council Member Tankha requested that ITEM L be removed from the CONSENT CALENDAR and considered separately.

Mayor Bhateja OPENED public comments for the CONSENT CALENDAR.

No comments.

Mayor Bhateja CLOSED public comments for the CONSENT CALENDAR.

MOTION MADE AND SECONDED: Council Member Tankha moved to APPROVE the CONSENT CALENDAR except for ITEM L.

Council Member Swan seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
ITEM L
Community Development Director Bradford presented a request for Council support of AB 2517, which proposes reforms to fire hazard severity zone mapping by the State Fire Marshal. He provided background on the Town’s prior adoption of the state maps and noted concerns raised statewide regarding data transparency, methodology, implementation, and impacts on property owners.

Bradford explained that AB 2517 would improve mapping processes, including establishing regular update timelines and allowing for greater public engagement prior to map release. He noted the bill maintains local jurisdiction authority to designate fire hazard severity zones, including the ability to increase designations.

Council Member Tankha raised concerns about maintaining local discretion to designate entire parcels as high fire hazard when only a small portion is affected. Mayor Bhateja and staff clarified that staff would return with recommendations on handling mixed-designation parcels.

Staff emphasized that the bill addresses several prior concerns and enhances public input opportunities and requested Council support.

Mayor Bhateja OPENED public comments for ITEM L.

PUBLIC COMMENT

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1. John O’Connell expressed concern that AB 2517 could allow the Town to increase fire hazard severity zones for a significant number of properties unnecessarily. He cited examples where parcels mostly classified as moderate risk could be re-designated as very high hazard, creating overly stringent requirements. O’Connell emphasized the need for public discussion on the potential impacts and recommended that the item be removed from the consent calendar for further review.

2. Elizabeth Wilson expressed concern over the presentation of AB 2517, noting that slides suggested parcel-level fire hazard designations “must be” consistent, whereas the legislation allows local authorities discretion to increase designations. She cautioned that such overstatements had caused public uproar previously and could appear non-negotiable. Wilson recommended withdrawing the Town’s support for the bill entirely.

Mayor Bhateja CLOSED public comments for ITEM L.

Council Member Swan asked whether AB 2517 would change the Town’s flexibility in designating fire hazard severity zones.

Director Bradford explained that the law provides more education and public outreach before implementation and confirms that local jurisdictions retain authority to make parcel-level designations. He clarified that parcels with only a small portion in a higher fire hazard zone will not have the designation applied to the entire parcel, and affected properties are no worse off than under current rules.

Council Member Mok asked if the Town has authority to decrease fire hazard severity zones. Director Bradford confirmed that local jurisdictions can only increase severity, not decrease, which has been the case previously.

Council Member Tankha expressed concern that past actions allowed the Town to designate entire parcels as high hazard based on very small portions, causing stress for homeowners, and worried the same could happen again under current language.

Mayor Bhateja clarified that the proposed law does not change the existing authority of the local jurisdiction; future councils retain discretion, and staff proposals vetted by the Planning Commission will prevent automatic upgrading of parcels.

Council Member Tankha emphasized that while the law does not change authority, she opposes supporting language that allows local discretion as a “moral stand,” even though it mirrors current law.

MOTION MADE: Council Member Swan moved that they support AB 2517.

MOTION FAILED for the lack of a Second.

6. ONGOING BUSINESS
A. Discussion and Possible Action on Establishing a Housing Element Ad Hoc Committee (Staff: A.

Miller)
City Clerk Birdsong-Miller presented a follow-up on establishing a Housing Element Ad Hoc Committee, per the Council’s request to explore committee options. Staff reviewed the pros and

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cons of ad hoc versus standing committees:
• Ad Hoc Committee Pros: Flexibility, faster decision-making, lower administrative burden. • Ad Hoc Cons: Limited transparency, no continuity, limited authority, risk of overuse. • Standing Committee Pros: Transparency, public trust, continuity, consistent oversight, clear authority.
• Standing Committee Cons: Slower process, less flexibility, potential redundancy, higher administrative work.

Staff Recommendation: Proceed with an ad hoc committee with a defined membership, charge, and sunset date aligned with the town’s six-cycle housing element. Staff proposed incorporating transparency measures from standing committees, including open meetings, posted agendas, public notifications, and a dedicated webpage for community engagement.

City Attorney Mattas explained key distinctions between an ad hoc and a standing committee regarding the Housing Element:
• Ad Hoc Committee: Limited duration and subject matter jurisdiction, focusing solely on housing element implementation. Provides flexibility in scheduling and allows Council to guide the committee’s focus. Must be composed of fewer than a majority of the legislative body. Can still take public input and hold meetings, similar to a standing committee. • Standing Committee: Can include members from multiple legislative bodies or residents outside the Council. More formal structure with consistent rules and authority.

Mattas emphasized that the proposed ad hoc committee would maintain public transparency by noticing meetings, merging the flexibility of ad hoc committees with accountability features of standing committees.

City Attorney Mattas clarified questions regarding the proposed Housing Element ad hoc committee:
• Duration: While the staff memo suggested aligning the sunset date with the sixth-cycle Housing Element (2031), Mattas recommended limiting an ad hoc committee to one year due to its temporary nature, with the option to recreate it later if valuable. A standing committee could continue through the full cycle.
• Transparency: Noticing ad hoc committee meetings provides the same level of public input as a standing committee, with added flexibility to extend public comment on substantive issues.
• Authority and Recommendations: Both ad hoc and standing committees serve in an advisory capacity. Recommendations are not binding on the Council. Structurally, neither committee holds more weight in influencing Council decisions; the Council retains ultimate decision-making authority.
• Focus: Ad hoc committees allow Council to limit subject matter and control focus, while standing committees can include broader membership, including residents not on the Council.

Mayor Bhateja and City Attorney Mattas discussed the relationship of the proposed Housing Element committee to the Planning Commission and legal considerations:

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• Function in Relation to Planning Commission: The committee’s role will be defined by its charge. It can make recommendations to the Planning Commission or directly to the Council, but the Planning Commission retains its statutory advisory role on the Housing Element and will act independently regardless of the committee. • Brown Act Applicability:
o Ad hoc committees are generally not subject to the Brown Act, allowing members to communicate more freely.
o Standing committees are subject to the Brown Act, restricting discussions among a majority outside of noticed meetings.
• Recusal Requirements: Apply to both ad hoc and standing committees for conflicts of interest, such as property ownership in areas under discussion. Members of the public are not constrained by these rules when participating in noticed meetings.

Mayor Bhateja OPENED public comments.

PUBLIC COMMENT

1. John O’Connell addressed the Council regarding the proposed Housing Element committee, emphasizing that standing committees, such as the Technology, Pathways, and Open Space Committees, are a foundational part of how the town operates and work collaboratively with the Planning Commission. He expressed concern that the discussion about ad hoc versus standing committees seemed repetitive, given the town’s prior experience with committees.

O’Connell highlighted that residents prefer a standing committee, particularly because past ad hoc committees, especially on housing matters, had been criticized for secrecy. He urged the Council to establish a standing committee for the Housing Element to allow for transparent, substantive resident input, rather than limiting public participation to brief comment periods.

2. Michael Grady spoke in response to the discussion on the Housing Element committee, noting that he disagreed with John O’Connell’s preference for a standing committee. Grady expressed support for an ad hoc committee, citing its flexibility and the ability to manage recusal obligations. He emphasized that as long as the ad hoc committee operates collaboratively, with noticed open meetings and ample opportunity for public input beyond brief comment periods, it could function effectively. He noted some of the challenges with the previous agreement were due in part to circumstances at the time.

3. Carol Gottlieb spoke as a resident, not as a committee representative, and expressed a preference for a standing committee, explaining that the housing element represents a significant next step for the community. She emphasized the importance of thoughtful planning to ensure development occurs without negatively impacting the character of Los Altos Hills.

Gottlieb suggested partnering with a nonprofit organization and raising funds to support the construction of lower-income units, noting that relying solely on private development could result in a much larger number of units with very few affordable ones. She believes forming an organized approach is necessary to achieve the housing goals responsibly.

4. Bridget Morgan expressed her support for a standing committee, emphasizing that it is fundamentally about giving residents more control and meaningful participation in housing decisions. She noted that housing is, as John O’Connell said, the most important issue facing the town, and a standing committee allows residents to engage on equal footing with council liaisons. Drawing on her experience serving on the Pathways and History Committees, Morgan highlighted that a structured, well-understood process empowers residents, fosters open

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communication, and enhances transparency. She stressed that over the past few years, the relationship between the Council and residents in the housing arena has been strained, and establishing a standing committee would help restore trust, collaboration, and a sense of shared purpose.

5. A resident voiced strong support for John O’Connell’s points, particularly regarding the importance of transparency in housing decisions. He raised a critical distinction between ad hoc and standing committees, noting that the claimed flexibility of an ad hoc committee comes primarily from its exemption from the Brown Act. He emphasized that this exemption can lead to a lack of transparency, which has been a challenge for the town in recent months. While he acknowledged that staff’s summary of ad hoc committees was mostly accurate, he stressed that the main point was missing, that without the Brown Act, ad hoc committees inherently risk less public openness. He suggested that if the Council considers an ad hoc committee, it should clearly define what flexibility is being sought beyond what the Brown Act requires.

6. Brian O’Neill spoke on behalf of the owners of the Twin Oaks Housing Element site, expressing support for an ad hoc committee to monitor ongoing compliance with the housing element. He noted that some community members have opposed development on the Twin Oaks site, citing concerns such as steep slopes and hillside constraints. O’Neill noted that an ad hoc committee could play a valuable role in facilitating the continued development of Twin Oaks, helping ensure that the current planning application is processed efficiently and aligns with the town’s certified housing element and RHNA obligations. Additionally, he suggested the committee could explore alternative sites, including the nearby Sea Landing site, to identify viable residential development options that the town would support, thereby advancing the creation of new housing in the community.

7. Jitze Couperus shared a presentation and noted that the choice between an ad hoc committee and a standing committee is not really a true choice, as neither fully meets the needs for effective housing element oversight. From his experience, he emphasized three essential elements for a successful committee: first, active public participation where community members feel a sense of ownership; second, continuity and preservation of knowledge through “keepers” or a system that maintains institutional memory across multiple housing element cycles; and third, the work product, which can be reviewed in the presentation provided. He stressed that housing oversight is an ongoing, long-term responsibility, not limited to the current cycle.

Mayor Bhateja CLOSED public comments.

Council Member Tankha emphasized that transparency and broad public participation are essential for any process, particularly one that will shape the town’s housing future. She noted that the ad hoc subcommittee approach used over the past few years has not produced effective outcomes because of perceptions that it lacks transparency and may favor certain groups. By involving all residents and treating them as stakeholders, the town can develop solutions that reflect collective interests and gain community buy-in. She also highlighted a structural concern with ad hoc committees: even with public input, a small council-dominated committee could advance recommendations that feel skewed toward its own preferences. In contrast, a standing committee composed of residents allows for a fresh, balanced approach, after which the full city council can deliberate and make decisions in the town’s best interest. For these reasons, she strongly supports a standing committee.

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Council Member Mok expressed support for a standing committee, emphasizing its formal structure and permanence. He highlighted that standing committees hold regular noticed meetings, follow the Brown Act, and maintain a permanent record, which allows for transparency and accountability over time. This record ensures that future residents or officials can understand the reasoning behind past recommendations. Mok noted that because the housing element will continue to impact the town well beyond the sixth cycle, it is important to establish a durable, structured committee that builds institutional knowledge and provides ongoing transparency. For these reasons, he advocates for a standing committee.

Council Member Swan raised questions about a standing committee, expressing concern that those most directly affected by housing element decisions in their neighborhoods, such as residents near Twin Oaks, might be excluded from participating. She noted that while a standing committee can provide transparency, an ad hoc committee offers greater flexibility, including the ability to renew it with a new charter for each phase of work. Swan also highlighted that a standing committee might require balancing representation by geography, which could limit participation from residents in the areas most impacted. In contrast, an ad hoc committee can include interested residents from across the town. She emphasized that transparency and thorough record-keeping, which are typical advantages of a standing committee, can be implemented in an ad hoc committee through properly noticed meetings and detailed notes, making it equally accountable while remaining more adaptable.

Council Member Tankha reflected on the past two to three years of ad hoc and standing committees addressing housing issues, noting that previous committees struggled to reach consensus because members became too attached to their positions and overlooked other perspectives. She emphasized that meaningful decision-making requires broad participation, particularly from those most affected by housing projects, so that decisions reflect the collective interest of the town rather than individual preferences. Tankha used the Twin Oaks example to illustrate residents’ willingness to compromise for the town’s greater good, acknowledging that while they did not want to bear the entire housing burden in their area, they were supportive of multifamily development in their neighborhood. She concluded that including impacted residents in the process, even if they must sometimes abstain from voting, ensures that decisions serve the town as a whole.

Council Member Swan asked whether the previous ad hoc committees failed because their charters were not detailed or specific enough to provide the information and guidance the Council needed.

Mayor Bhateja clarified that the previous ad hoc committee was focused solely on negotiating a development agreement with Twin Oaks, not on broader housing element issues. While it did not achieve the desired outcome, it fulfilled its purpose and operated transparently, providing regular reports and public meetings. Mayor Bhateja acknowledged the advantages of an ad hoc committee, including wider participation, fewer recusal issues, and greater flexibility for public input, contrasting this with the limitations of a standing committee, such as fewer members, stricter Brown Act requirements, and short public comment periods. Despite these concerns, Mayor Bhateja expressed support for creating a standing committee because it reflects the strong preference of residents, while cautioning that it is a flawed solution with inherent limitations and that the community will need to navigate those challenges. Mayor emphasized the importance of public involvement for future housing element planning and framed the vote as aligning with the will of the residents rather than his personal view of the best approach.

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Acting City Manager Einfalt reminded Mayor Bhateja about the procedural steps for forming a standing committee. He explained that the process begins with developing a charter, followed by advertising the committee positions and then making appointments. While the timeline could be shorter than three months, a minimum of three meetings and sufficient advertising time is needed.

He also raised the question of who should draft the charter, asking whether the Council wanted a member of the public to do it or staff.

Mayor Bhateja emphasized that the first step is to decide whether the committee will be ad hoc or standing. He agreed with Mr. Einfalt that all the procedural steps, such as drafting the charter and advertising positions, will need to follow, but those actions depend on the Council first passing a resolution on the type of committee.

Council Member Mok noted that leadership can either dictate to the public or listen to residents and follow their wishes. He thanked Mayor Bhateja for choosing the latter approach.

MOTION MADE AND SECONDED: Council Member Tankha moved to APPROVE a standing committee on the Housing Element.

Council Member Mok seconded the motion.

MOTION PASSED: 3-1
AYES: MOK, TANKHA, BHATEJA
NOES: SWAN
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
Mayor Bhateja stated that staff would need to return with proposals and facilitate further discussion on the committee charter at a future meeting.

City Attorney Mattas advised that the agenda allowed for discussion, but typically the charter and committee structure would be formalized through a resolution, including details such as scope, composition, and membership criteria. He noted that the committee would likely serve in an advisory role on housing element implementation, and staff could prepare draft charter options based on that purpose.

Mayor Bhateja agreed to direct staff to develop draft charter language for consideration at a subsequent meeting.

7. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosures
Council Members Mok, Swan, Tankha, and Mayor Bhateja met with representatives from the Pinewood School regarding ITEM 7A.

A. Resolution Approving a Conditional Use Permit and Variance for modifications and improvements to Pinewood School at 26800 Fremont Road; Lands of Palo Alto Unified School District; File #CUP25-0004 (Staff: J. Bradford)
Senior Planner Jonathan Fox presented the proposed conditional use permit for Pinewood

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School at 26800 Fremont Road, a 7-acre site operating under a long-term lease from the Palo Alto Unified School District. The project includes demolition of five single-story buildings and construction of three two-story buildings and a theater, along with reconfigured parking, circulation improvements, and a new driveway. Several variances to zoning standards are required, as well as amendments to conditions related to enrollment, staffing, hours, and outdoor sound. The Planning Commission unanimously recommended approval, adding conditions for motionsensitive lighting to reduce neighborhood impacts and prohibiting pickleball due to noise concerns.

Staff concluded that the project’s circulation and traffic improvements are adequate and recommended that the City Council approve the permit and adopt a CEQA categorical exemption.

Fox outlined the public notice and outreach conducted for the project, noting three formal notification opportunities to property owners within a 500-foot radius: a courtesy notice in August 2024 prior to a Planning Commission study session, a notice in January 2026 for the February public hearing, and a formal notice issued on March 6 for the current hearing. He added that the applicant conducted additional outreach beyond the required radius. Fox concluded by stating that staff recommends the City Council follow the Planning Commission’s recommendation to approve the project, adopt a CEQA categorical exemption, and approve the conditional use permit subject to conditions.

Scott Riches, Head of School at Pinewood, presented the project and emphasized the school’s long-standing connection to the Los Altos Hills community. He explained that the redevelopment addresses aging facilities while aiming to benefit both the school and surrounding neighborhood.

The project has undergone extensive outreach over two years, including multiple public hearings, town halls, and direct engagement with neighbors, whose feedback shaped key elements such as traffic circulation, landscaping, privacy, and noise mitigation. Proposed improvements include upgraded campus layout, sustainability features, and enhanced traffic management. The school is also requesting a modest enrollment increase of 75 high school students to support expanded academic and extracurricular opportunities. Riches noted strong neighbor support and committed to ongoing communication throughout construction and implementation.

Chris Wasney, the project architect, presented the design for the Pinewood School redevelopment, highlighting improvements to site layout, architecture, and neighborhood compatibility. The proposal reorganizes the campus into a U-shaped layout with a central student quad, relocates tennis courts, removes buildings near sensitive setbacks, and retains the existing gym. New twostory buildings feature open-air circulation for sustainability, and the design emphasizes a refined, low-profile architectural style that blends with the surrounding community while using fireresistant materials.

Wasney emphasized enhanced landscaping, preservation of heritage trees, and added screening to improve privacy for neighbors. A key community benefit is significantly improved traffic circulation, including a new exit-only driveway, expanded on-site queuing, and a dedicated passing lane to reduce congestion at the nearby intersection. Overall, the project aims to modernize aging facilities while being a respectful neighbor through improved aesthetics, reduced impacts, and better traffic management.

Mayor Bhateja OPENED public comments.

PUBLIC COMMENT

1. A nearby resident expressed support for the Pinewood School project, noting the school’s consistent efforts over the past two years to engage with neighbors and incorporate community

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feedback. He highlighted that the proposal maintains the existing campus footprint while modernizing facilities for safety, sustainability, and accessibility. He also supported the planned traffic and parking improvements to reduce congestion and stated that the design is compatible with the character of Los Altos Hills, encouraging Council approval.

2. Michael Lee, a nearby resident, expressed support for the Pinewood School renovation, noting that the school has been communicative and considerate throughout the process. He appreciated the regular updates and opportunities for community feedback. He highlighted the proposed traffic improvements, including separate entry and exit points and increased on-site circulation, which he believes will significantly reduce congestion at the nearby intersection.

He stated that the project would enhance both the campus and the surrounding neighborhood.

3. Jeff Mason, a nearby resident and Pinewood parent, expressed support for the project and sought confirmation that access points on Ortega Drive and Ascension Drive will remain designated for emergency egress only.

4. A resident expressed concern about the long-term impact of the Pinewood project, particularly regarding traffic and noise. While supportive of campus modernization, the speaker urged the Council to ensure stronger planning and mitigation measures. She cited other schools with robust traffic management strategies, including shuttle programs and carpool incentives, and noted ongoing frustration with existing congestion on Fremont Road. The residents encouraged the Council to require more proactive solutions to address traffic impacts.

5. Katya Kamangar, a nearby resident and former Pinewood parent, expressed strong support for the project. She stated that the scale of the expansion and building placement are appropriate for the town’s rural character, and praised the thoughtful design, including the siting of the performing arts facility. She also noted Pinewood’s history as a considerate neighbor with effective communication and responsiveness to community input. Finally, she supported the requested variances, explaining they are necessary due to zoning limitations, and urged Council approval.

6. Aaron Tia, a Pinewood junior and long-time student, expressed support for the project, highlighting the school’s strong academic community and supportive environment. He noted that existing facilities are outdated and insufficient for current programs, and stated that the proposed modernization would provide improved spaces that better support student learning and activities. He urged Council to approve the project for the benefit of current and future students.

7. Maddie Wheatley, a longtime resident and Pinewood alum, expressed support for the modernization project. She noted the need to update aging facilities to better support student learning and daily life and stated that the proposed improvements would benefit both the school community and the surrounding neighborhood. She highlighted planned upgrades to pathways and traffic circulation as positive impacts and encouraged approval of the project.

8. Caitlin Kramer, a Pinewood senior, expressed strong support for the modernization project, highlighting her positive experience at the school and involvement in student activities. She noted that current facilities lack key spaces such as a cafeteria, theater, and library, and that overcrowded classrooms limit the student experience. She stated that the proposed improvements would better support students and enhance the overall campus environment, and urged Council approval.

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9. A nearby resident expressed support for the Pinewood project but raised concerns about traffic and construction impacts. He noted that the proposed enrollment increase may not be matched by sufficient parking and emphasized the need for stronger traffic management, including onsite staff oversight. He also recommended making certain Planning Commission suggestions, such as transformer placement and locker location, mandatory conditions rather than optional.

Additionally, he urged the Council to include detailed construction management requirements in the permit to minimize neighborhood impacts.

10. Kathleen Pickett, a longtime resident, Pinewood board member, and parent, expressed strong support for the project. She emphasized the need to modernize outdated facilities to better serve students and noted that the project would also beautify the area and improve traffic conditions.

She highlighted the school’s extensive collaboration with staff and neighbors, including incorporating community feedback and receiving adjacent neighbor support. She concluded that the project would benefit both Pinewood and the broader community and urged Council approval.

Mayor Bhateja CLOSED public comments.

Council Member Mok expressed strong support for the Pinewood project, praising the school’s long-standing educational excellence and thoughtful planning process. He noted the extensive outreach and effort undertaken by the project team and stated he would fully support the proposal without further questions.

Council Member Swan expressed support for the project and commended the applicant’s outreach and planning efforts. She raised questions regarding compliance with the town’s dark sky requirements in addition to neighbor-specific lighting mitigation and sought clarification on updated sound amplification rules. The applicant responded that the changes were intended to clarify outdated and conflicting provisions in the original permit, limiting amplified sound to specific events and defined time periods.

Council Member Swan asked about greenhouse gas reduction measures, specifically whether heat pumps have been installed and if the campus is now fully electric. The Pinewood representative confirmed that the campus is all-electric. Additionally, regarding acoustics, they noted that the existing use permit and loudspeakers date back to 1974, and that modern sound systems use distributed, lower-volume amplification positioned closer to listeners. While a detailed design has not yet been completed, staff will review the proposal to ensure that public address systems minimize sound energy and reduce noise impacts on the community.

Council Member Swan raised concerns about ongoing maintenance of tree trimming along pathways to ensure continued equestrian access, as well as construction-related impacts such as dirt on roadways and on-site parking for workers. The applicant responded that a general contractor has not yet been selected but emphasized that experienced contractors will be used. While a detailed construction logistics plan has not been finalized, the applicant anticipates primary construction access from Fremont Road, with limited use of other access points only when necessary. They indicated that construction management practices, including minimizing neighborhood disruption, will be considered, and expressed willingness to explore measures such as reducing noise impacts from equipment where feasible.

Council Member Swan asked whether the traffic conditions would improve, worsen, or remain the same with the addition of more students. Pinewood deferred to their traffic engineer, Elizabeth

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Chao, who explained that the new exit driveway and traffic pattern would reduce conflict points at the four-way stop and improve overall safety. Regarding the increased enrollment, Chao noted that the traffic study showed a slight delay, but overall operations would remain acceptable and essentially similar to current conditions. Council Member Swan confirmed that traffic is expected to be roughly the same as it is now.

Council Member Tankha thanked Pinewood School for their outreach but expressed concern about traffic impacts on Fremont Road and asked what additional measures the school would take to address neighbors’ concerns.

Scott Riches responded that the new site plan, including an extended drop-off/pick-up area and additional staff directing traffic, would address most traffic issues even with increased enrollment.

He highlighted several measures already in place or planned:
• 2–3 staff currently directing traffic in the morning; 5–6 staff for drop-off/pick-up. • Walkie-talkie coordination and car signs for faster student pickup. • Shuttle service from the middle campus to upper campus, with plans to expand if demand increases.
• Parking lot is currently at 69% capacity, accommodating more student drivers. • Potential driving permit system for upperclassmen to limit student vehicles on campus. • Use of off-site parking and shuttles for large events.

Council Member Tankha suggested an independent traffic study after project completion to verify mitigation measures and ensure neighbors’ lived experiences are considered.

Jennifer Rancom, Land Use Counsel for Pinewood, noted that traffic engineering based on Level of Service (LOS) shows the Fremont/Weston intersection currently operates at LOS B and will remain B or better after enrollment increases, indicating the project would not worsen traffic conditions.

Mayor Bhateja opened by thanking Pinewood School for their extensive outreach, engagement with staff, the Planning Commission, and neighbors beyond the required level. He recognized Pinewood as a valuable community asset—the only high school within Town boundaries—and asked a series of questions focused on noise concerns.

Lockers:
• The Planning Commission raised lockers as an acoustical issue, recalling noise from metal lockers in middle school.
• Pinewood plans to limit lockers to the ground floor, use non-metal materials, and include noise attenuation.
• Mayor Bhateja confirmed this was primarily a noise concern.

Theater and Amplified Sound:
• Pinewood explained the theater will be professionally soundproofed, with much lower decibel levels than rock venues, ensuring neighbors are not disturbed. • Loudspeakers for school events and bands will use modern distributed systems that focus sound and reduce energy output.
• Amplified sound outdoors is limited to 12 times per year, covering graduations, cultural

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events, and special occasions.
• Scott emphasized that current sound amplification is already limited, directed inward, and regulated by the use permit.

Outdoor Sports Field:
• Council Member Swan asked about the field at the bottom of the campus and potential noise from games.
• Scott clarified there will be no outdoor PA system, only natural sounds of play and cheering.
• Sports include eight-man tackle football, girls and boys soccer, and girls flag football. • There are no field lights, and all outdoor activities end by 7 p.m., typically by 6 p.m., to minimize sound impact.

Neighbor Notification for Amplified Events:
• Scott confirmed neighbors have been notified of past amplified events and will continue to be notified.
• Example: March 15th event notification included hours, sound amplification schedule, and invitations for neighbors to attend.

Mayor Bhateja asked whether Pinewood had implemented staggered drop-off times for different grades to help mitigate traffic and construction impacts.

Scott Richie explained that staggered schedules are not logistically possible at the school because it is small and junior high and high school students share teachers across grades. However, some natural staggering occurs indirectly: many high school students have free periods, which creates times in the morning and afternoon when fewer students are arriving or leaving. This results in partial, natural staggering on certain days, even without formal bell schedule adjustments.

Mayor Bhateja asked whether a dedicated right-turn lane (and possibly a left-turn pocket) could be added on Fremont to improve traffic flow into the school and reduce congestion. Director Kim explained that while such changes are technically feasible, they would require significant roadway widening, potentially impacting nearby pathways, park space, and shoulders. A third-party traffic engineer reviewed the situation and concluded that the proposed plan already provides adequate mitigation for queuing and would not worsen existing conditions, so additional turn lanes are not currently recommended. Mayor Bhateja asked who would fund such improvements if required; Mr. Kim responded that if mandated through the conditional use permit (CUP) process, costs would be negotiated with the school. However, at present, no such requirements are included in the approval under consideration.

Mayor Bhateja then raised concerns about the impact of construction traffic on Fremont Road, including potential damage from heavy trucks, debris control measures like tire washing, and whether repair costs would fall on the project or the town. Director Kim responded that it is standard practice to document pre-construction roadway conditions, and the project applicant would be responsible for repairing any damage attributable to construction, with fixes ranging from slurry seal to full resurfacing depending on severity. However, normal wear and tear may still be absorbed into the town’s regular maintenance. Kim also noted that Fremont Road is scheduled to be repaved this year—after prior delays—despite the unfortunate timing with construction, and the town will closely monitor roadway conditions throughout the project.

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Mayor Bhateja invited the school representative, Scott Richie, to respond to concerns about construction impacts, traffic improvements, and roadway damage. Richie stated that the school would collaborate with the town to develop a detailed construction management plan, including strict controls on delivery times, safety, and site operations, drawing on prior experience with complex campus projects and high-quality contractors. He emphasized the school’s willingness to document pre- and post-construction conditions and to repair any roadway damage caused by construction activities.

In response to additional questions, Mr. Richie confirmed that existing emergency access points on Ortega and Ascension would remain in place, primarily to ensure multiple evacuation routes for student safety. Addressing concerns about tennis courts near the creek, he noted that while final fence heights are not yet determined, current fencing is typically 10–12 feet high, and the school is open to implementing maintenance measures—such as regular retrieval of stray tennis balls— and incorporating staff feedback to minimize environmental impacts.

Mayor Bhateja asked about a proposed exception to the 0–5 foot “Zone Zero” defensible space guideline near the building, where some landscaping is planned. Director Bradford explained that current state regulations do not strictly govern this immediate zone but do regulate defensible space beyond it. He recommended minimizing vegetation as much as possible near structures, noting that even fire-resistant buildings can fail under direct flame exposure, and advised limiting and isolating plantings to reduce risk.

In response, the school representative stated that the project team takes fire safety seriously and is voluntarily exceeding standard building code requirements by using highly fire-resistant, noncombustible construction methods. They explained that the proposed landscaping is intended to maintain a natural, neighborhood-compatible aesthetic by softening the building’s edges, particularly near the parking lot and along Fremont Road. The team emphasized that these design choices are balanced with safety measures, including eliminating vulnerable building features and potentially adding exterior sprinkler systems, expressing confidence that the overall approach would maintain a high level of fire protection while preserving visual character.

Council Member Tankha expressed strong support for the Pinewood School project, describing it as a valuable community asset, and indicated willingness to approve it with additional conditions. These included directing staff to collaborate with the school on both a construction management plan and a traffic management plan during construction, as well as conducting a follow-up review after project completion to assess any ongoing traffic impacts and recommend further measures if needed. Tankha also asked whether implementing additional requirements after construction—such as three months post-completion—would be feasible. Director Bradford responded that the conditions of approval already allow the Town to revisit the project if operational impacts rise to the level of a nuisance, emphasizing that ensuring the project functions effectively once operational is more important than setting a strict timeline for reevaluation.

Council Member Swan stated strong opposition to narrowing existing pathways to accommodate additional turn lanes, emphasizing that the current pathways are already limited in width and serve important uses for pedestrians, students, and equestrians. Swan underscored the importance of preserving these pathways for safety and accessibility and indicated that expanding roadway capacity should not come at the expense of these shared-use spaces.

Council Member Mok expressed the view that existing traffic issues are largely temporary and are likely to be significantly reduced once construction is complete and the new traffic flow plan

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is implemented. While acknowledging there may be limited opportunities to address current congestion in the interim, Mok did not see major mitigation options. Regarding construction impacts, Mok noted that noise is inevitable despite mitigation efforts, suggesting that the most practical approach would be to regulate construction hours, as fully shielding or eliminating noise is not feasible.

Council Member Tankha clarified that a construction management plan encompasses more than just noise, highlighting its broader scope. The Mayor and Council Members noted that existing conditions of approval already include a detailed grading and construction operations plan, covering aspects such as materials storage, parking, and construction logistics, as well as established construction hours. They generally agreed that construction-related traffic and operational impacts are adequately addressed under current conditions.

The discussion then shifted to post-construction traffic impacts, with the Mayor suggesting adding a condition to allow future review once the new facility is operational. Council Member Swan cautioned that some level of traffic congestion is inevitable around schools and typically limited to short peak periods, which communities learn to accommodate. The Mayor emphasized the value of retaining flexibility to reassess if impacts prove greater than expected.

School representative Scott Richie responded that existing conditions already require periodic review—typically every 10 years or sooner if issues arise—arguing that this provision gives the Town sufficient authority to revisit concerns like traffic or noise if they become problematic.

Council Member Tankha requested clarification on whether existing conditions adequately addressed post-construction concerns, prompting further discussion of specific provisions. The City Attorney, Mattas, explained that language from a prior 2004 condition regarding construction management (Condition 9) could be incorporated into the current approval, with a minor update to remove an outdated reference. Mayor Bhateja agreed to include this revised condition.

The discussion then focused on how to address post-construction traffic impacts. Mr. Mattas suggested adding a new condition requiring the applicant to conduct a traffic impact review within approximately six months of the new facility beginning operations, allowing time for real-world conditions to emerge. This review would include analysis and potential mitigation measures, to be presented to the Planning Commission (or another designated body), which would have the authority to act on any necessary improvements. The Mayor supported adding this condition to ensure a formal opportunity to reassess traffic impacts after the project is in use.

School representative Scott Richie expressed confidence that the new traffic plan would improve conditions but noted that based on past experience, it can take up to a year for families to fully adapt to new traffic patterns. He suggested a longer timeline for evaluation or initially routing the review through staff before escalating to the Planning Commission. The Mayor acknowledged this perspective but emphasized the importance of addressing any potential issues sooner, leading to agreement on a six-month review period. Council Member Tankha supported this timeline but specified that the review should go directly to the Planning Commission rather than staff.

Mayor Bhateja and Council Member Tankha both concluded by expressing strong appreciation for the school’s collaboration and community engagement throughout the process, praising the project’s thoughtful planning and outreach. They emphasized that while the Council’s questions were part of due diligence, they view the school as a valued community asset and share a common

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goal of ensuring a successful project that benefits both the school and the broader community.

MOTION MADE AND SECONDED: Mayor Bhateja moved to APPROVE the conditional use permit and the requested variances with two added conditions:

1. Include Article 9 from the 2004 document, with the deletion of Los Altos Garbage Company as the source of the debris box,

2. And 6 months after commencement of operations at the new facility, perform a review of the traffic conditions, which will be done by the Planning Commission.

Council Member Mok seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
At the conclusion of the vote, the meeting recessed for 10 minutes.

B. Waiver of Reading and Introduction of an Ordinance Amending Title 2, Chapter 1 “Council Member Salaries” of the Los Altos Hills Municipal Code to Increase the Council Members’ Salaries to Nine Hundred Fifty Dollars a Month (Staff: J. Parcutilo) Management Analyst Parcutilo presented Item 7B, proposing an ordinance to amend the Los Altos Hills Municipal Code to raise City Council Member salaries from $300 to $950 per month.

The presentation highlighted that the authority for this increase comes from California Code 36516, updated by SB329 in 2023, which allows cities under 35,000 residents to raise council salaries. The rationale cited included the increased workload and complexity of governance, the desire to encourage broader participation, particularly by younger candidates, and reducing barriers to public service. The fiscal impact would raise annual Council Member salaries to $11,400 each, totaling $57,000 for all five members, with increases effective only for future terms.

Staff recommended waiving the reading and introducing the ordinance as the first step in the twomeeting adoption process required under state law.

Mahor Bhateja OPENED public comments.

No comments.

Mayor Bhateja CLOSED public comments.

Council Members discussed the proposed increase in Council Member salaries from $300 to $950 per month. Council Member Swan noted that the increase aligns with the cost-of-living adjustment from 1984 to today, suggesting that the figure is reasonable in today’s dollars.

However, Mayor Bhateja expressed concerns about the optics of Council Members voting to raise their own pay, noting that he would be comfortable only if current Council Members were ineligible to receive the increase until after leaving office. Council Member Tankha echoed this concern, citing ethical considerations over following precedent set by higher legislative bodies.

Council Member Mok sought clarification regarding benefits, and City Attorney Mattas

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confirmed that any salary increase would take effect after the next election, meaning Council Members in year 1 or 2 of a four-year term and anyone elected or re-elected could benefit. Council Members in year 3 or 4 of their four-year term would not be affected. The discussion concluded with Mayor Bhateja indicating readiness to entertain a motion on the ordinance.

MOTION MADE AND SECONDED: Council Member Swan moved to waive the reading, and introduce the Ordinance amending Title 2, Chapter 1 “Council Member Salaries” of the Los Altos Hills Municipal Code to Increase the Council Members’ Salaries to Nine Hundred Fifty Dollars a Month.

Council Member Mok seconded the motion.

MOTION FAILED: 2-2
AYES: MOK, SWAN
NOES: TANKHA, BHATEJA
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
City Attorney Mattas clarified that the motion to introduce the ordinance to increase Council Member salaries failed on a 2-2 vote. He noted that, procedurally, a council salary ordinance requires two hearings: the introduction and a subsequent adoption. Since the introduction did not pass tonight, the ordinance cannot proceed to adoption. The Council could revisit the item at a future meeting, but any decision would still need to follow the required two-hearing process.

Council Member Swan proposed revisiting the council salary ordinance at a future meeting, noting that Council Member Tyson, who originally introduced the motion, was absent from tonight’s meeting and had expected the item to be continued. Swan noted that the matter did not proceed as intended and should be brought back for proper consideration.

C. Consideration of a Waiver of Reading and Introduction of an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town's Accessory Dwelling Unit Regulations (Staff: J. Bradford)
Director Bradford noted that the staff report would be provided by Project Consultant McBirney.

Mayor Bhateja paused the presentation to make a motion to extend the meeting past 10PM.

MOTION MADE AND SECONDED: Mayor Bhateja moved to extend the City Council meeting past 10:00 PM.

Council Member Swan seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
Project Consultant McBirney provided background on the item, noting that state ADU laws have

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been in near-constant flux over the past five years, with updates occurring almost annually. In response, the Town’s Housing Development Program (B6) includes a commitment to regularly review and update the local ADU ordinance to remain consistent with state law. In January 2026, the Town received a technical assistance advisory from HCD identifying necessary updates and corrections to ensure compliance with current state ADU regulations. These changes are mandatory rather than discretionary. Staff subsequently prepared an ordinance amending Title 10, Chapter 1, Article 14 of the Municipal Code, with all revisions reflected in the redline version included in the Council packet. The Planning Commission reviewed the proposed updates at its February meeting and again on March 5, at which time it recommended that the amendments be forwarded to the Council for consideration.

Key Updates (7 Areas):

1. Definitions: Clarifies primary dwelling unit and removes requirement to build the primary unit before an ADU; updates livable space definitions and unit count allowances.

2. Unit Allowances: Expands potential number of units on single-family lots (e.g., detached ADU, JADU, conversions, SB9 unit).

3. Multifamily ADUs: Allows conversion of non-livable space and up to 8 detached ADUs (or 2 for proposed developments), subject to setbacks.

4. Development Standards: Updates height limits (up to 18 ft) and clarifies no fire sprinkler requirement triggered for primary homes.

5. Sewer Policy: Adds flexibility—allows septic systems in certain cases instead of mandatory sewer connection.

6. Approval Process: Requires written approval/denial within 60 days of a complete application.

7. Technical Updates: Revises ADU amnesty date to January 2020 and clarifies exemptions for smaller ADUs (≤800 sq ft, ≤16 ft height).

Recommendation:

Staff recommends waiver of reading and introduction of the ordinance to bring the Town into compliance with state ADU law.

Council Member Swan requested clarification on the distinction between a state-exempt ADU and a standard ADU, particularly regarding sewer connection requirements.

Assistant City Attorney Lai explained that state-exempt ADUs are defined by state law and are exempt from local development and design standards, being subject only to building code requirements. These typically include detached ADUs up to 800 square feet and 16 feet in height, as well as conversions within an existing structure’s footprint. Lai noted that such units are generally not required to connect to the sewer system unless constructed concurrently with a new single-family home. In contrast, attached ADUs or larger units that do not meet state-exempt criteria must comply with local standards and sewer connection requirements.

Council Members sought further clarification on eligibility, including whether detached or converted units qualify, and the relationship to JADUs. Staff clarified that both detached and conversion ADUs can be state-exempt if they meet size and height limits, while JADUs are a separate category.

Director Bradford added that applicants may choose between state-exempt and standard ADU pathways depending on size and design, with different standards applying, and noted that multiple unit types may be permitted on a single parcel under state law.

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Council Member Swan inquired whether the Town could provide incentives for larger setbacks, such as allowing increased height limits in exchange for setbacks greater than the standard 4 feet, particularly for larger properties.

Director Bradford responded that the current ordinance updates are limited to state-mandated technical changes identified by HCD, while broader policy considerations, including potential incentives and development standard modifications, will be addressed in a future phase of ADU updates expected within the next three to four months.

Assistant City Attorney Lai added that the existing code already includes optional incentives allowing increased square footage in exchange for larger setbacks, noting that such provisions are discretionary and could be revised as part of future ordinance updates.

Mayor Bhateja sought clarification on whether a state-exempt ADU that is not required to connect to sewer would still be able to obtain County environmental approval. Director Kim responded that while the Town’s ordinance may not require sewer connection, applicants must still comply with County Department of Environmental Health (DEH) regulations, including septic system requirements. Assistant City Attorney Lai clarified that state-exempt ADUs are not required to connect to sewer unless built concurrently with a primary residence, but this does not override septic regulations. Discussion highlighted that, in practice, many properties may face challenges upgrading septic systems due to stricter state and County standards, particularly related to leach field size and site constraints, which can limit feasibility. The Mayor noted this could be misleading to applicants, as exemption from sewer connection does not guarantee approval to use or expand septic systems. Staff acknowledged these challenges and indicated they would coordinate with DEH to clarify requirements and better guide applicants.

Mayor Bhateja OPENED public comments.

No comments.

Mayor Bhateja CLOSED public comments.

MOTION MADE AND SECONDED: Council Member Tankha moved to Waive Reading and Introduce an Ordinance Amending Title 10, Chapter 1 of the Municipal Code Regarding the Town's Accessory Dwelling Unit Regulations.

Council Member Mok seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
City Attorney Mattas clarified and confirmed on record the language of the motion.

8. NEW BUSINESS
A. Receive 2025-26 Mid-Year Financial Report and Adopt Resolution Approving Mid-Year Budget Appropriations (Staff: T. Leung)

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Finance Director Leung presented the staff report. Highlights are listed below. • FY 2024–25 closed strong: Fund balance rose by $1.9M due to higher property tax and investment revenue, plus lower spending; includes one-time transfers and reserve reductions. • FY 2025–26 mid-year status: Revenues (38%) and expenditures (49%) are tracking as expected, with timing differences in property tax and strong investment returns. • Mid-year adjustments: +$761K operating (legal, litigation, permit refunds) and CIP updates (HVAC project added, energy project removed, housing costs added). • Net impact: –$560K to fund balance; staff recommends approval of the report and budget adjustments.

Council Member Mok asked for an estimate of the investment income for the coming year, and Director Leung responded that it is expected to be over the expected budget by a couple of hundred thousand.

Mayor Bhateja OPENED public comments.

No comments.

Mayor Bhateja CLOSED public comments.

MOTION MADE AND SECONDED: Council Member Swan moved to APPROVE the 2025- 26 Mid-Year Financial Report and ADOPT a Resolution Approving Mid-Year Budget Appropriations.

Council Member Mok seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
B. Discussion on Next Steps for the Green Sheets Ballot Initiative Measure (Staff: S. Mattas) City Attorney Mattas provided an introductory overview of the process for pursuing an initiative measure related to the “green sheets,” noting that the discussion is focused on process rather than specific language. He explained that initiatives can be brought either by citizens, requiring a petition and signatures from 10% of registered voters, or by the Council, which can place a measure directly on the ballot. Citizen initiatives are exempt from CEQA review, while Council-sponsored measures require environmental analysis. He outlined key legal constraints, including consistency with state law, the General Plan, and Housing Element, and emphasized that any measure must be clear, non-arbitrary, and cannot simply direct future Council action. Mattas also reviewed timelines, noting that a citizen initiative would require an accelerated schedule, while a Councilsponsored measure must meet an August deadline for the November election. He concluded by highlighting the need for Council direction on which elements of the green sheets to incorporate if moving forward.

Council discussed initiative timelines, noting that a citizen-sponsored measure would require an

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accelerated schedule, making a Council-initiated measure more feasible. Mattas confirmed that a Council measure may require limited CEQA review if it maintains the status quo and does not conflict with housing requirements, though some analysis may still be needed. The Council discussed incorporating elements of the green sheets—such as preserving rural character, pathways, and allowances for animals—while ensuring consistency with state law and allowing flexibility (e.g., for easement adjustments). Cost estimates were reviewed, with approximately under $20,000 for preparation and roughly $30,000–$40,000+ to place a measure on a general election ballot. Members also discussed the scope of what should be included, with caution advised against overly restrictive provisions (such as mandating contracted services), and emphasis on focusing on relevant, modernized elements of the green sheets.

The Mayor emphasized that the “green sheets” cannot be adopted as-is due to outdated provisions and changing state laws, and that specific elements to include in a potential ballot initiative must be carefully identified and defined (e.g., limits on commercial uses, pathways, and residential character). The Council acknowledged that some concepts, such as one-acre zoning, may be constrained by state law and would need appropriate qualifiers. Members agreed that a citizensponsored initiative is not feasible within the timeline, and that a Council-sponsored measure would need to move forward quickly, likely by June. The Council discussed forming an ad hoc committee to review the green sheets and recommend applicable elements, with Council Members Swan and Tankha volunteering to serve.

MOTION MADE AND SECONDED: Council Member Swan moved to create an ad hoc committee comprising of Council Members Swan and Tankha to discuss and determine which items of the green sheets will be codified as a Council-initiated ballot measure.

Mayor Bhateja seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
Mayor Bhateja OPENED public comments.

PUBLIC COMMENT

1. John O’Connell questioned the practical benefit of codifying the green sheets into a ballot initiative, noting that many of the concepts discussed may already be addressed in existing zoning ordinances and land use policies. He raised concerns about whether the proposed measure would meaningfully change outcomes, particularly given state housing laws, and asked whether there has been analysis on its actual legal effect. He also cited a hypothetical scenario involving mixed-use development to question whether such a measure could limit projects requiring retail components, and emphasized the need to clearly understand the value and impact before proceeding.

2. Jitze Couperus recommended using the 1955 green sheets as a starting point, removing outdated provisions and adding new elements to reflect modern conditions and technological changes. In response to questions about the initiative’s value, he cited a past example in which the Council moved to remove unused pathway easements, which was later reversed by voter

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referendum, illustrating the potential benefit of voter-approved protections. He emphasized the importance of updating the green sheets to remain relevant, noting that original provisions— such as restrictions on retail—were created in a very different pre-digital context and may need reconsideration today.

3. Rajiv Patel expressed concerns about the purpose and value of pursuing a ballot initiative based on the green sheets, stating that the expected benefits have not been clearly communicated to residents. He raised questions about the non-monetary cost, particularly staff time and bandwidth, suggesting that resources could be better used on higher-priority work.

He recommended that, if the Council proceeds, the green sheets should be thoroughly updated rather than adopted in their current form. He also questioned how other cities handle similar documents and whether such an approach is necessary or effective given ongoing changes in state law, which may reduce the long-term relevance of any adopted provisions.

4. Carol Gottlieb supported the idea of codifying selected elements of the green sheets, emphasizing that certain core community values should be protected from change by a small Council majority and instead require voter approval. She noted that while the green sheets must be updated to reflect current conditions compared to their original 1950s context, key principles remain important to preserve. She expressed the view that these foundational elements should be identified and formally adopted so they cannot be altered solely by future Council action without input from the electorate.

5. Allan Epstein expressed skepticism about proceeding with a ballot initiative based on the green sheets, noting that there has not been a clear explanation of what the measure would actually include. He suggested that once outdated provisions and those preempted by state law are removed, very little may remain worth codifying. He questioned whether the effort is justified, given anticipated costs in both staff time and resources and observed that the issue does not appear to be a high priority for most residents. He added that existing democratic mechanisms, such as referendums or future elections, already provide sufficient public oversight of Council actions, and therefore the initiative may not be necessary at this time.

Mayor Bhateja CLOSED public comments.

City Attorney Mattas advised the Council to re-entertain and vote again on the prior motion now that public testimony had been received.

Mayor Bhateja agreed and invited reintroduction of the motion.

Council Member Swan expressed concern about protecting community priorities, noting that a simple majority of three Council Members could later change zoning to allow projects—such as a large commercial development like Walmart—that would be difficult to reverse once permits are issued.

Council Member Tankha questioned how such changes would occur under existing residentialagricultural zoning and raised examples of evolving state policies, such as allowing home-based food sales, cautioning that overly rigid rules could limit future flexibility.

Council Member Swan responded that exceptions or “cutouts” could be created if needed.

Mayor Bhateja acknowledged both viewpoints, emphasizing the importance of being selective

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about what to codify: while certain protections are valuable, over-constraining future councils could impede their ability to respond to unforeseen circumstances. He urged a balanced, case-bycase approach before proceeding with the motion’s reintroduction.

REINTRODUCTION OF MOTION AND SECONDED: Council Member Swan moved to create an ad hoc committee comprising of Council Members Swan and Tankha to discuss and determine which items of the green sheets will be codified as a Council-initiated ballot measure.

Council Member Mok seconded the motion.

MOTION PASSED: 4-0
AYES: MOK, SWAN, TANKHA, BHATEJA
NOES: NONE
ABSTAIN: NONE
RECUSED: NONE
ABSENT: TYSON
Council Member Tankha stated that, although she was appointed to the ad hoc subcommittee, she was not strongly supportive of the underlying idea and had not voted in favor of it, questioning whether she was the appropriate person to serve.

Council Member Swan suggested that if she was not interested, another member could take her place, while Mayor Bhateja responded that her differing viewpoint was valuable and would foster constructive debate.

Council Member Tankha agreed to participate but clarified that her skepticism should be recognized, noting that subcommittee members typically share alignment on an issue.

Both Council Member Swan and Mayor Bhateja acknowledged the benefit of having differing perspectives, with the Mayor emphasizing that the ad hoc process should include that debate.

Council Member Tankha added that a clearer determination could be made after reviewing and refining the “green sheets,” including whether specific protections could be achieved through alternative means.

The Council confirmed that the subcommittee would consist of Council Members Swan and Tankha.

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9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCIL MEMBERS ON

OUTSIDE AGENCIES
Mayor Bhateja reported on the ad hoc Public Safety committee, noting that he and Council Member Swan have been meeting with representatives from the cities of Saratoga, Cupertino, and Los Altos Hills, including mayors, city managers, a Cupertino assistant city attorney, and consultants, to address the sheriff’s service contract. He stated that the group recently submitted a counter-proposal to the county seeking a more moderate cost increase of approximately 12% for the first year, with remaining adjustments spread over the following two years, and requested a response by the upcoming Monday.

He added that a multi-city town hall is being planned for April to update residents. For context, Mayor Bhateja explained that the current contract costs about $2.75 million annually, while the county’s proposed contract would raise that to approximately $3.5 million in the first year, with additional increases over the next two years—amounting to an overall 20–24% increase—which the cities consider excessive and the basis for ongoing negotiations.

10. STAFF REPORTS
A. City Attorney Steve Mattas reported that the Council gave direction with regard to the exposure to the litigation item that was discussed, but no reportable action.

B. City Clerk Arika Birdsong-Miller provided an update on the records project at the Corporation Yard, stating that progress is underway and expressing optimism that staff will begin moving boxes by the end of the month or early next month. She noted that this marks a positive step forward in advancing the project.

Mayor Bhateja inquired if she was still working on the OurTown contract.

City Clerk Birdsong-Miller stated that yes, she was still working on that project.

C. Community Development Director Jay Bradford reported on follow-up actions related to the housing element amendment and multifamily zoning, noting that a February 10 letter from California Department of Housing and Community Development identified three items requiring Council discussion. Staff have since met with HCD and plan to bring these items to the Planning Commission, with the expectation of returning to the City Council shortly thereafter depending on progress. The Director also noted that, per Council direction, thank-you cards were sent to St.

Nicholas School, Roman Catholic Archdiocese of San Jose, and Foothill College, and concluded that there were no further updates.

Mayor Bhateja followed up on the earlier discussion regarding thank-you cards, noting that consultants should also be recognized.

Director Bradford requested that any extra cards be sent to the design team at Michael Baker International and to Veronica Tam in appreciation of their contributions, which the Mayor approved.

Director Bradford also provided an additional update, stating that the closing date for the MEPs is scheduled for April 16.

Mayor Bhateja inquired about progress on efforts to better educate residents on accessory dwelling units (ADUs) and the broader building process, including a proposal to involve a fire

Los Altos Hills Regular City Council DRAFT Meeting Minutes 29 | Page Thursday, March 19, 2026
department representative, noting that Chief Glass had expressed openness to participating.

Director Bradford reported that staff have already connected with Chief Glass, who referred them to another chief, and that coordination is now underway with fire district representatives. These stakeholders will be included in upcoming collaborative meetings, which will also address related Planning Commission requests concerning consolidation and the cataloging of alternative methods and standards. In addition, Bradford noted that design professionals will be brought into discussions with staff, the Planning Commission ad hoc committee, a Council Member, and the Mayor to ensure alignment on ADU processes. He indicated that these conversations are expected to take place within the next two to three weeks.

D. Finance Director Thomas Leung reported that staff is continuing to implement AI-based software to streamline bank and cash reconciliations and financial reporting. He noted that preliminary reconciliations for many accounts have already been completed using these tools, and accounting staff are refining the system with the goal of eventually achieving full automation. He also announced a joint meeting of the City Council and the Finance Committee scheduled for May 15 at 10 a.m. to review the FY 2026–27 proposed budget, with a preliminary budget presentation to the committee planned for May 4. Additionally, he stated that departments submitted their budget requests the previous week, and staff have begun reviewing them with the City Manager, with the budget review process continuing over the coming months.

Mayor Bhateja asked for an update on the long-awaited fee schedule, inquiring when it would be brought to the Finance & Investment Committee (FIC), the Planning Commission, and ultimately the City Council.

Director Bradford responded that staff is currently finalizing the underlying report, including departmental review of fee table modifications, allocations, and general overhead adjustments. He explained that once these updates are completed, the city’s consultant, MBS, will be able to begin drafting the formal report. That report will then be brought forward, first to the next FIC meeting, for review as part of the broader fee schedule process before advancing through the remaining approval steps.

Staff confirmed that the next FIC meeting was scheduled for April 6, 2026.

E. Public Works Director WooJae Kim provided an update on the Town Hall emergency HVAC project, noting that, as approved by the Council, the emergency declaration has now been terminated. He reported that mini-split heat pump systems have been installed in the offices, lobby, conference room, and break room. Staff are currently working with the contractor, Fuse, to finetune control settings due to some ongoing performance issues, and are also awaiting completion of required engineering calculations and plans for building permit finalization. Of the $160,000 contract, approximately $145,000 has been expended under the base scope, with the $15,000 contingency still unused, though additional work may still be needed to fully complete the project.

Director Kim also noted that, following Council approval of the Town Hall and Council Chamber HVAC replacement as part of the mid-year budget adjustment, staff will proceed with replacing the two failed HVAC units in the Council chambers with upgraded heat pump systems, expected to be completed within the current fiscal year. He added that the city will continue advancing related electrification efforts at Town Hall as part of the broader project.

Mayor Bhateja joked about whether Council meetings would be uncomfortably warm in the

Los Altos Hills Regular City Council DRAFT Meeting Minutes 30 | Page Thursday, March 19, 2026
coming months due to HVAC delays.

Public Works Director Kim responded that quotes are already in place to replace the Council chamber units, but because the work is no longer under an emergency declaration, it must go through the standard permitting process, which could take up to about two months.

The Mayor interpreted this as a likely “yes” regarding temporary discomfort, while Kim added that staff would try to make interim accommodations.

Council Member Swan remarked that unusually hot days were unlikely in the next few months, to which the Mayor replied that weather remains unpredictable.

Public Works Director Kim also provided an update on sewer charge negotiations, reporting that, in coordination with the Sewer Ad Hoc Committee, staff have begun discussions with both Palo Alto and Los Altos regarding existing sewer agreements and associated charges. He explained that key issues under review include predetermined effluent volume allocations, which are not currently favorable to the town, as well as surcharges related to operations, maintenance, and capital improvements at the treatment facilities.

Kim noted that Palo Alto wastewater treatment staff have expressed openness to revisiting the agreement and invoicing practices, and both cities are actively gathering data to support potential updates or amendments. With Los Altos, concerns have been communicated to their sewer program staff, and the next step will be to identify appropriate representatives from both sides to formally begin negotiations. He concluded that staff will continue coordinating with the Sewer Ad Hoc Committee as discussions and analysis progress.

Mayor Bhateja asked for an update on the completion timeline for the Heritage House project.

Public Works Director Kim responded that the target deadline remains at the end of March, although progress has been challenging due to recurring contractor issues. He noted that the building is currently tented for termite treatment, which will be completed over the weekend, and estimated that a few additional weeks of work remain. Despite the ongoing complications, staff are continuing to push toward the end-of-March completion goal.

Mayor Bhateja expressed skepticism that the timeline was realistic given the remaining work but acknowledged the update. He thanked staff and acknowledged positive public feedback regarding pathway maintenance. He noted that residents have been pleased with the work and congratulated the Public Works team for their efforts and results.

F. Acting City Manager Cody Einfalt
– Update on Emergency Management for the Town of Los Altos Hills Acting City Manager Einfalt reported that the previously anticipated emergency manager item was not on the agenda because staff is exploring a shared services model with the fire district, identifying areas where the district could assume certain responsibilities, with further details forthcoming.

He then provided a public safety update, noting that throughout April—during varying school spring break periods—there will be increased patrols from the Sheriff’s Office and PAL American, and encouraged residents to submit patrol check requests as needed.

Los Altos Hills Regular City Council DRAFT Meeting Minutes 31 | Page Thursday, March 19, 2026
Mr. Einfalt also updated the Council on the Victoria Dye Concessionaire Agreement and Little League contracts, stating both are progressing with support from ad hoc committees and subcommittees of the Finance and Investment Committee (FIC) and Parks and Recreation. He explained that related supplemental agreements, including the Westwind Riding Institute agreement and a conditional use permit for barn operations, will go to the Planning Commission before final Council consideration.

He announced that Little League Opening Day will be held on Sunday at 12 p.m. and noted that the Town Hall was opened as a cooling center during a recent heat wave, continuing its role as a county support facility.

Einfalt also shared that he is meeting with committees to review their goals, including those not incorporated into the formal work plan, and is encouraging continued progress on those items.

Finally, he highlighted upcoming community events, including a drive-through shred event this Saturday from 8 a.m. to 11 a.m. at Town Hall, as well as Parks and Recreation events: “Hoppin’ Hounds” on April 4 and the Pathway Run on May 9.

Mayor Bhateja asked for an update on the A-12 housing element item, emphasizing the need to move it forward quickly.

Director Bradford responded that staff has been heavily focused on the housing element, multifamily zoning, and related correspondence with the California Department of Housing and Community Development, including technical assistance memos. He stated that staff plans to begin engaging relevant committees over the next one to two months, with the goal of bringing the item forward for discussion with the Planning Commission around May.

11. COUNCIL INITIATED ITEMS
A. Consideration of a Town of Los Altos Hills Poet Laureate (Council Member Swan) Council Member Swan shared an idea inspired by the State of the County address, proposing the creation of a local poet laureate program to highlight the arts alongside the town’s technological focus. She suggested inviting residents, potentially including students and adults, to apply and create original poems for civic events such as the Fourth of July, the Hoedown, Veterans Day, and Council transitions, emphasizing that it would be unpaid but offer recognition and resume value.

Council Member Tankha raised concerns about the selection process and the potential volume of applicants, questioning how fairness and legitimacy would be ensured.

Mayor Bhateja responded that the approach to selection could be determined once the number of applicants is known, suggesting flexibility in process design.

Council Member Swan proposed using a small committee or ad hoc group to review submissions and noted she did not expect a large number of applicants.

Acting City Manager Einfalt indicated staff could assist by preparing and distributing an announcement through the weekly communications.

Los Altos Hills Regular City Council DRAFT Meeting Minutes 32 | Page Thursday, March 19, 2026
City Attorney Mattas confirmed that staff could be directed to work with a Council Member on the effort, and the Mayor formalized direction for Swan to collaborate with staff on drafting the application notice. Swan agreed to proceed.

Council Member Tankha further suggested clarifying eligibility, including whether the program should focus on youth participants, noting that poet laureate programs often involve students and referencing national youth poet laureate models.

Council Member Swan responded that she would be open to high school students and suggested eligibility could include resident students, including those attending nearby schools if they live in the town, and proposed potentially expanding eligibility to youth participants as appropriate.

11. ADJOURN
Mayor Bhateja adjourned the meeting at 11:23 PM.

Respectfully submitted,
Arika Birdsong-Miller

ITEM 5C
Town of Los Altos Hills
City Council Special Meeting Minutes
Monday, March 30, 2026 at 1:00 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California,

Present: Mayor Rajiv Bhateja, Vice Mayor Bhateja George Tyson, Council Member Stanley Mok, and Council Member Linda Swan

Absent: Council Member Kavita Tankha
Staff: Acting City Manager Cody Einfalt and City Clerk Arika Birdsong-Miller CALL TO ORDER (1:00 P.M.)
Mayor Bhateja called the meeting to order at 1:00 P.M.

1. ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor George Tyson, Council Member Stanley Mok, and Council Member Linda Swan were present.

Council Member Kavita Tankha was absent.

2. PUBLIC COMMENT (Public Comment is Limited to Items which are the Subject of the Special Meeting)
There were no public comments.

3. ADJOURN TO CLOSED SESSION TO DISCUSS THE FOLLOWING:

A. CLOSED SESSION – Public Employment
(Pursuant to Government Code Section 54957)
Title: City Manager

Mayor Bhateja adjourned to Closed Session at 1:02 P.M.

4. REPORT OUT OF CLOSED SESSION
Attorney Steve Mattas announced that there were no reportable actions from Closed Session.

5. ADJOURN
Mayor Bhateja adjourned the meeting at 2:16 P.M.

Respectfully submitted,
Arika Birdsong-Miller

ITEM 5D
TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: CONSIDERATION OF ADDING A REGULAR CITY COUNCIL MEETING ON THURSDAY, MAY 14, 2026, AND CANCELING THE SCHEDULED CITY COUNCIL MEETING ON THURSDAY, MAY 21, 2026
FROM: Arika Birdsong-Miller, City Clerk ABM
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommends that the City Council consider the proposed adjustment to the Council meeting schedule by:

1. Adding a Regular City Council meeting on Thursday, May 14, 2026, and

2. Cancel the Regular City Council meeting scheduled for Thursday, May 21, 2026.

BACKGROUND:

The Regular City Council meeting schedule is typically set in advance to ensure consistency and transparency in public engagement. However, occasionally, scheduling adjustments are warranted due to the timing of major agenda items, Councilmember availability, or seasonal scheduling challenges.

Staff has identified that moving the May meeting earlier may improve attendance and allow sufficient time for preparation and follow-up on significant matters.

DISCUSSION:

The proposal to hold a meeting on Thursday, May 14, 2026, is intended to accommodate Council availability and provide an opportunity to address time-sensitive items. Canceling the Thursday, May 21, 2026, meeting will accommodate anticipated scheduling conflicts and help ensure full participation in Council discussions.

If approved, staff will publish a revised meeting notice in accordance with the Brown Act and update the Town’s calendar and website accordingly.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

Staff Report to City Council Page 2
City Council Meeting Schedule
April 16, 2026
2026-27 CITY COUNCIL WORK PLAN:

This item is not part of the adopted FY 2026–27 City Council Work Plan and is considered part of the Town’s routine administrative functions.

FISCAL IMPACT:

There is no fiscal impact to the Town associated with the proposed modification to the meeting schedule.

ITEM 5E
TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2026 SANITARY SEWER REPAIR AND REPLACEMENT PROJECT AND

AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR A FORMAL BID
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council approve a resolution (Attachment 1):

1. Approving the Plans and Specifications for the 2026 Sanitary Sewer Repair and Replacement Project; and

2. Authorizing staff to advertise the project for a formal bid.

BACKGROUND:

As part of the Annual Sanitary Sewer Replacement and Rehabilitation Program approved in the FY2025–26 Adopted Operating and Capital Budget, the Public Works Department annually identifies and prioritizes sanitary sewer segments with significant defects for repair or replacement.

The program is funded through the Sewer Enterprise Fund.

The primary objective of the program is to maintain reliable conveyance of wastewater by repairing and replacing deteriorated sewer infrastructure within the Town’s system. Wastewater from the Town’s sewer system is conveyed through the collection systems of the Cities of Palo Alto and Los Altos to the Palo Alto Regional Water Quality Control Plant (RWQCP).

These improvements reduce the risk of sanitary sewer overflows (SSOs), minimize infiltration and inflow (I&I) of groundwater and stormwater, lower long-term maintenance costs, address capacity constraints, and enhance the overall performance and reliability of the sanitary sewer system.

Article (2) of Municipal Code section 2-4.04 says “Formal Bid Procedures for Procurement of Public Projects. Procurement of public projects valued at more than two hundred thousand dollars ($200,000.00) shall be submitted for formal bidding. The notice inviting bids shall be advertised upon authority of the City Council, and such advertisement shall be published two (2) times in a newspaper of general circulation published nearest to the Town, and in addition, invitations to bid may be mailed to prospective vendors at the discretion of the City Manager. Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least fourteen (14) calendar days before the date of opening the bids. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or e-mail and mailed to all construction trade journals specified

Staff Report to City Council Page 2
Advertise 2026 Sewer Repair and Replacement for Formal Bid April 16, 2026
in Public Contract Code Section 22036. The notice shall be sent at least fifteen (15) calendar days before the date of opening the bids. The bids submitted shall be received by the City Clerk, to be opened by the City Manager at the time designated.”
DISCUSSION:
2026 Sanitary Sewer Repair and Replacement Project Description The 2026 Sanitary Sewer Repair and Replacement Project will rehabilitate existing sewer mains by replacing and upsizing defective pipes with high-density polyethylene (HDPE) or polyvinyl chloride (PVC) pipes. Identified defects in the existing pipes include cracks, infiltration, joint offsets, root intrusion, and sags.

The affected sewer segments are located within the public right-of-way (ROW) and within public utility or sanitary sewer easements on private property. Depending on site conditions and the nature of the defects, repairs will be completed using open trench, point repairs, or pipe bursting methods.

Selection of sewer segments is based on the following criteria:
• Risk scores provided by V.W. Housen & Associates in 2024 • PACP severity scores provided by West Bay Sanitary District • Past incidents of SSO’s compiled by Town staff
• Monthly maintenance reports provided by West Bay Sanitary District • High frequency of maintenance cleaning schedule
• Findings provided in the 2018 Wastewater Collection System Master Plan Final Report prepared by Woodard & Curran
The following are the sewer system segments included in the 2026 Sewer Repair and Replacement Project:

Description Unit Quantity
Base Bid Items
1 Fremont Road Easement
Open Trench - Replace existing 6"VCP with
8"PVC SDR26
LF 75
2 Ortega Road Easement
Open Trench - Replace existing 8"VCP with
10"PVC SDR26
LF 164
3 Saint Francis Road Easement
Point Repair
LF 68
4 11661 Putter Court (Public ROW)
Point Repair
LF 5

Staff Report to City Council Page 3
Advertise 2026 Sewer Repair and Replacement for Formal Bid April 16, 2026
5 26715 Birch Way (Public ROW)
Point Repair
LF 10
6 Dawson Drive (Public ROW)
Manhole Frame and Cover Adjustment
LF -
7 Alexander Place (Public ROW) (1)
Manhole Frame and Cover Adjustment
LF -
8 Alexander Place (Public ROW) (2)
Manhole Frame and Cover Adjustment
LF -
9 Via Ventana Way (Public ROW)
Open Trench - Replace existing 6"VCP with
8"PVC SDR26
LF 62
10 Dawnridge Drive Easement
Open Trench - Replace existing 8"VCP with
10"PVC SDR26
LF 398
11 Via Cerro Gordo Easement
Point Repair
LF 10
12 St Francis Road (Public ROW)
Open Trench - Replace existing 6"VCP with
8"PVC SDR26
LF 68
Add Alternate Bid Items
13 Shady Oaks Road Easement
Open Trench - Replace existing 8"VCP with
10"PVC SDR26
LF 114
14 Moody Road Easement
Open Trench - Replace existing 6"VCP with
8"PVC SDR26
LF 46
15 Moody Road and Murietta Lane Easement
Open Trench - Replace existing 6"VCP with
8"PVC SDR26
LF 102
Attachment 2 shows the location of each sewer segment and manhole. Project Plans and Specifications can be viewed on the Town’s website at https://www.losaltoshills.ca.gov/579/CityCouncil-Meeting-Documents.

The Base Bid for the 2026 Sanitary Sewer Repair and Replacement Project includes improvements to nine sewer pipe segments and the adjustment of three manholes to be flush with existing pavement. These base bid segments total approximately 860 linear feet of sewer pipeline, consisting of 767 linear feet to be replaced using the open trench method and 93 linear feet to be repaired through point repairs.

The Add Alternate Bid Items include improvements to three additional sewer pipe segments, totaling approximately 262 linear feet, to be rehabilitated using the open trench method. Award of the Add Alternate Bid items will be contingent upon available budget and bid pricing. In addition, these segments may require regulatory permits, which staff are currently evaluating.

Staff Report to City Council Page 4
Advertise 2026 Sewer Repair and Replacement for Formal Bid April 16, 2026
The Engineer’s Estimate for the Base Bid scope is $880,000, with an additional $343,000 for the three Add Alternate Bid items, for a total estimated construction cost of $1,223,000. The lowest bidder will be determined based on the total bid amount, including both the Base Bid and any Add Alternate items.

The following six sewer segments are currently on the 12-month high-frequency cleaning schedules and are expected to transition to the regular preventative maintenance schedule upon completion of the proposed improvements:

Location Frequency
Shady Oaks Road Easement 12 Month - Dec
Ortega Road Easement 12 Month - Oct
Moody Road and Murietta Lane Easement 12 Month - May
Via Ventana Way 12 Month - Aug
Dawnridge Drive Easement 12 Month - Oct
Moody Road Easement 12 Month - Jul
Advertising for Formal Bid
Upon authorization by the City Council to advertise the project for formal bidding, staff will publish a Notice to Bidders twice in the Los Altos Town Crier and post it on the Town’s website.

The notice will also be distributed to Builders Exchanges serving Alameda, Santa Clara, and Contra Costa Counties, the Peninsula, and the greater San Francisco Bay Area. In addition, staff will conduct direct outreach to qualified contractors through emails and phone calls, including reminders of the pre-bid meeting.

Staff will return to the City Council in June 2026 with a recommendation to award the construction contract to the lowest responsible bidder.

Project Schedule
The following is the tentative project schedule. The final schedule will be established in coordination with the contractor, based on completion of required contract documents, approval of pre-submittals, and contractor availability.

Advertise for Bid April 2026
Bids Due May 2026
Award Construction Contract June 2026
Begin Construction July 2026
Construction Completion November 2026

ENVIRONMENTAL REVIEW
Repair and maintenance of publicly owned utilities used to provide sewage is defined under the California Environmental Quality Act (CEQA) Section 15301(b) as Categorically Exempt.

Staff Report to City Council Page 5
Advertise 2026 Sewer Repair and Replacement for Formal Bid April 16, 2026
2026-27 CITY COUNCIL WORK PLAN:

This action is identified on the 2026-27 City Council Work Plan under Protect & Maintain Infrastructure Priority for Sewer Rehabilitation and Repair.

FISCAL IMPACT:

Town staff may require third-party inspection and testing services for this project. Given other critical priorities in the City Council Work Plan, staff will assess available resources to determine whether contract support will be necessary.

With remaining project funds from prior fiscal years, a FY26 allocation of $900,000, and a FY27 anticipated allocation of $1,150,000, sufficient budget is available to fund the 2026 Sewer Repair and Replacement Project, which is scheduled to begin construction in FY27.

Below is a summary of the project budget and associated costs for the 2026 Sewer Project:
2026 Sewer Repair and Replacement Budget Cost
Carryover from Prior Years $465,579
FY26 - Sewer Fund $900,000
FY27 – Sewer Fund $1,150,000
Total $2,515,579
FY26 & FY27 Project Costs:
2025 Sewer Repair and Replacement $720,000
Tree Removals for 2025 Sewer Project $ 9,500
O’Keefe Pump Station Control Panel $ 60,000
Design for 2026 Sewer CIP $ 55,000
Inspection and Testing Services $ 60,000
2026 Sewer CIP Construction $1,223,000
15% Construction Contingency $183,450
Total Cost $2,310,950
Budget to Remain at the end of FY27 $204,629

ATTACHMENTS

1. Resolution Authorizing Bid of 2026 Sewer Project

2. Project Site Map

ITEM 5E Attachment 1
RESOLUTION __-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2026

SANITARY SEWER REPAIR AND REPLACEMENT PROJECT AND

AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR A FORMAL BID
WHEREAS, as part of the Annual Sanitary Sewer Replacement and Rehabilitation Program approved in the FY2025–26 Adopted Operating and Capital Budget, the Public Works Department annually identifies and prioritizes sanitary sewer segments with significant defects for repair or replacement. The program is funded through the Sewer Enterprise Fund; and
WHEREAS, the primary objective of the program is to maintain reliable conveyance of wastewater by repairing and replacing deteriorated sewer infrastructure within the Town’s system; and
WHEREAS, the 2026 Sanitary Sewer Repair and Replacement Project will rehabilitate existing sewer mains by replacing and upsizing defective pipes with high-density polyethylene (HDPE) or polyvinyl chloride (PVC) pipes, and identified defects in the existing pipes include cracks, infiltration, joint offsets, root intrusion, and sags; and WHEREAS, these improvements reduce the risk of sanitary sewer overflows (SSOs), minimize infiltration and inflow (I&I) of groundwater and stormwater, lower long-term maintenance costs, address capacity constraints, and enhance the overall performance and reliability of the sanitary sewer system; and
WHEREAS, the Base Bid items for the 2026 Sanitary Sewer Project include improvements to nine sewer pipe segments and adjusting three manholes flush with existing pavement at an Engineer’s Estimate of $880,000; and WHEREAS, the Add Alternate Bid items consist of open trench and spot repairs of three sewer pipe segments estimated to cost $343,000; and
WHEREAS, with remaining project funds from prior fiscal years, a FY26 allocation of $900,000, and a FY27 anticipated allocation of $1,150,000, sufficient budget is available to fund the 2026 Sewer Repair and Replacement Project, which is scheduled to begin construction in FY27.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The Project Plans and Specifications as described in the Staff Report to the City Council for this agenda item are hereby approved; and

2. Staff are authorized to advertise the 2026 Sanitary Sewer Repair and Replacement Project for a formal bid.

ITEM 5E Attachment 1
The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16thday of April 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

ITEM 5E Attachment 2

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com
ITEM 5E Attachment 3

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

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CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

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MATCHLINE STA: 2+72
SEE SHEET 9
MATCHLINE STA: 2+72 SEE SHEET 9

G G G G G G G G G G CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

G G G G G G G G G G G G G G G G G G G G G G CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS 150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS
150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS
150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS
150 Executive Park Blvd • Suite 4200 • San Francisco, CA 94134 (415) 534-7070 • www.freyerlaureta.com

ITEM 5F
TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING STAFF TO SUBMIT 2026 VALLEY WATER

STANDARD GRANTS PROGRAM APPLICATIONS FOR THE BYRNE

PRESERVE RESTORATION AND THE HERITAGE HOUSE NATIVE
GARDEN
FROM: WooJae Kim, PE, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommend that the City Council adopt a resolution (Attachment 1) authorizing staff to submit 2026 Valley Water Standard Grants Program applications for Byrne Preserve Restoration and Heritage House Native Garden.

BACKGROUND:

The Santa Clara Valley Water District (Valley Water) is a regional public agency that manages water resources across Santa Clara County. Its primary responsibilities include ensuring a reliable supply of safe, clean water; providing flood protection through the management of dams, reservoirs, and waterways; promoting water conservation and recycling; and protecting the environment through habitat restoration and the stewardship of creeks and river ecosystems.

DISCUSSION:

On February 23, 2026, Valley Water issued a call for projects for its 2026 Standard Grants Program under the Safe, Clean Water and Natural Flood Protection Grants & Partnerships Program. The program provides funding for projects that support safe drinking water, water conservation, flood protection, and environmental stewardship throughout Santa Clara County, under four grant categories of Education, Planning, Stewardship, and Implementation. For the 2026 cycle, approximately $1.87 million is available for the Implementation Grant category.

Local jurisdictions are eligible applicants, and the Town may apply for up to $500,000 per project under the Implementation Grant category, which requires a 15% local match. Applications are due April 24, 2026, and awarded projects must be completed within five years of executing a grant agreement. Award decisions by the Valley Water Board of Directors are anticipated in July 2026, followed by grant agreement execution.

Eligible projects under the Implementation Grant category include shovel-ready construction and large-scale capital projects that advance Safe, Clean Water Program priorities. Examples of eligible project types include:

Staff Report to City Council Page 2
Valley Water Standard Grant Program Applications
April 16, 2026
• Creek and stream restoration
• Water conservation or recycled water infrastructure
• Creating or enhancing wetland, riparian, and tidal marsh habitats • Protecting species of special status
• Improving fish passage and habitat
• Removing non-native, invasive plant species and planting native species Staff identified two projects eligible for the Implementation Grant category: (1) Byrne Preserve Riparian Area Restoration, and (2) Heritage House Native Garden Project.

Byrne Preserve Riparian Area Restoration
Since 2013, Grassroots Ecology has partnered with the Town to implement the Byrne Preserve Restoration - stewardship program to preserve open space and enhance the ecological and community value of Byrne Preserve. Program activities have included habitat restoration along the tributary to Moody Creek, removal of invasive plant species, installation of native vegetation, monitoring of plant establishment, and coordination of volunteer and educational events.

The current stewardship contract amounts with Grassroots Ecology are $101,310 for FY26 and $104,349 for FY27.

Based on discussions with the Valley Water staff, the existing stewardship program scope may not be eligible for funding under the Standard Grants Program. To address this, Grassroots Ecology has proposed a revised scope that shifts vegetation management activities at Byrne Preserve to a riparian area downstream of the current restoration zones. This area contains dense vegetation, including dead or declining coyote brush and invasive French broom, which present elevated fire risk. The project proposal is included as Attachment 2 and outlines the scope of work, project locations, and cost estimates. Implementation is proposed to begin July 1, 2027, following the expiration of the current stewardship contract.

The proposed work focuses on removing flammable invasive vegetation and dead woody debris along a tributary to Moody Creek while preserving and enhancing fire-resilient native plant communities. Unlike conventional vegetation clearing methods, which may inadvertently promote invasive species, this targeted approach supports long-term ecosystem health. Native plants provide greater fire resilience, stabilize creek banks through deep root systems, and improve watershed function. In areas where invasive species are removed, local native plants will be planted to reduce erosion, particularly on slopes.

Project implementation will involve a combination of volunteers, paid interns, AmeriCorps participants, and trained crews from the San Jose Conservation Corps + Charter School (SJCC), who are equipped to work in challenging conditions such as steep terrain, dense vegetation, and areas requiring specialized equipment.

The proposed scope includes invasive species removal, native plant installation, and ongoing stewardship and monitoring to enhance ecological function, improve watershed health, and

Staff Report to City Council Page 3
Valley Water Standard Grant Program Applications
April 16, 2026
increase fire resilience. The project will also continue to provide community engagement opportunities through volunteer workdays and educational programming.

The estimated cost of the proposed work by Grassroots Ecology is approximately $125,000 per fiscal year, beginning FY28. The work is proposed for four years (FY28 to FY31) with a 2% annual increase request for inflation. Staff propose submitting a grant application requesting $60,000 annually over four fiscal years ($240,000 total) from FY28 through FY31. If awarded, grant funding would offset the Town’s costs for the Byrne Preserve Restoration project. The Town would be responsible for a 15% matching contribution totaling $36,000 over the four years.

According to the proposal from Grassroots Ecology, they propose contributing $16,000 per year toward project implementation.

Byrne Preserve
Restoration
Annual Cost Valley Water
Grant ($60k
minus 15%)
Grassroot
Ecology
Contribution
Town
Funding
FY28 $125,000 $51,000 $16,000 $58,000
FY29 $127,500 $51,000 $16,000 $60,500
FY30 $130,050 $51,000 $16,000 $63,050
FY31 $132,651 $51,000 $16,000 $65,651
FY28 to FY31 (Four
Fiscal Years) Total
$515,201 $204,000 $64,000 $247,201
Heritage House Native Garden
The Town’s Environmental Design and Protection Committee (EDPC) has developed a high-level concept plan (Attachment 3) for a native garden project adjacent to Heritage House. The project includes the installation of native vegetation, as well as swales and rain gardens to capture and manage stormwater. The site would be intended to serve as a demonstration project to educate and encourage the community to adopt native landscaping and water conservation practices.

If awarded grant funding, the conceptual plan would require further refinement through detailed design and technical analysis by a landscape architect and civil engineer. The preliminary project cost is estimated at approximately $456,000. This estimate represents a rough order of magnitude and will be further refined as the design progresses. A summary of the current cost breakdown is provided below.

Heritage House Native Garden Project Cost
Design and Construction Management Services $ 80,000
Construction $300,000
Subtotal $380,000
20% Contingency $ 76,000
Total Cost $456,000
15% Matching Fund Required $ 68,400
Grant Amount $387,600

Staff Report to City Council Page 4
Valley Water Standard Grant Program Applications
April 16, 2026
Upon Council approval, staff will submit the grant application to Valley Water by the April 24 deadline. If awarded, the proposed improvements would be completed within the required fiveyear timeframe. A tentative project schedule is provided below.

Tentative Project Schedule:
• April 24, 2026 – Application submission
• July 2026 – Award notification
• September 2026 – Execution of grant agreement
• January/February 2027 - Add Native Garden Project to 2026-27 City Council Work Plan • Summer 2027 – Design phase begins
• Summer 2028 – Construction begins
• Spring 2029 – Project completion
ENVIRONMENTAL REVIEW:

The proposed projects are categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, pursuant to Article 19, Section 15301(h) (Existing Facilities - Class 1) and Sections 15304(a) and (b) (Minor Alterations to Land - Class 4). 2026-27 CITY COUNCIL WORK PLAN:

The proposed projects are not currently included in the 2026–27 City Council Work Plan; however, they support and align with the Council’s priority to Protect and Maintain Infrastructure. If grant funding is awarded, staff will return to the City Council to consider adding these projects to the Work Plan.

FISCAL IMPACT:

With Council approval, the Town will submit two project applications for the 2026 cycle of the Valley Water Standard Grant Program:

1. Byrne Preserve Restoration – Removal of flammable invasive vegetation and preserving and planting of fire-resilient native plants, at $60,000 per fiscal year over four years (total $240,000).

2. Heritage House Native Garden – Installation of a native garden with stormwater management features, estimated at $456,000.

Both projects are subject to the program’s 15% local matching fund requirement. Committing these matching funds ensures project eligibility and demonstrates local investment to support successful implementation.

ATTACHMENTS

1. Resolution for Valley Water Standard Grant Applications

2. Byrne Preserve Restoration Proposal from Grassroots Ecology

Staff Report to City Council Page 5
Valley Water Standard Grant Program Applications
April 16, 2026

3. Heritage House Native Garden Concept Plan
Prepared by: Astha Khanal, Associate Engineer

ITEM 5F Attachment 1
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS AUTHORIZING STAFF TO SUBMIT 2026 VALLEY WATER STANDARD GRANTS

PROGRAM APPLICATIONS FOR BYRNE PRESERVE RESTORATION AND

HERITAGE HOUSE NATIVE GARDEN
WHEREAS, on February 23, 2026, the Santa Clara Valley Water District issued a call for projects for its 2026 Standard Grants Program under the Safe, Clean Water and Natural Flood Protection Grants & Partnerships Program, which provides funding for projects that support safe drinking water, water conservation, flood protection, and environmental stewardship throughout Santa Clara County under four grant categories of Education, Planning, Stewardship, and Implementation; and WHEREAS, for the 2026 cycle, approximately $1.87 million is available for the Implementation Grant category; and
WHEREAS, local jurisdictions are eligible applicants, and the Town may apply for up to $500,000 per project under the Implementation Grant category, which requires a 15% local match; and WHEREAS, applications are due April 24, 2026, and awarded projects must be completed within five years of executing a grant agreement; and
WHEREAS, award decisions by the Santa Clara Valley Water District’s Board of Directors are anticipated in July 2026, followed by grant agreement execution; and WHEREAS, eligible projects under the Implementation Grant category include shovel-ready construction and large-scale capital projects that advance Safe, Clean Water Program priorities; and WHEREAS, staff identified two projects eligible for the Implementation Grant category: (1) Byrne Preserve Restoration, and (2) the Heritage House Native Garden Project; and WHEREAS, the grant funding application for Byrne Preserve Restoration is for the removal of flammable invasive vegetation and the preservation and planting of fire-resilient native plants, at $60,000 per fiscal year over four years (total $240,000); and WHEREAS, the grant funding application for the Heritage House Native Garden is for the installation of a native garden around the Heritage House and Town Orchard, including stormwater management features, estimated at $456,000; and
WHEREAS, the Santa Clara Valley Water District’s Office of Civic Engagement has been delegated the responsibility for the administration of the grant program and establishing necessary implementation procedures; and
WHEREAS, said procedures established by the Santa Clara Valley Water District require Applicant’s Governing Body to certify by resolution Applicant’s approval to apply for and accept grant program funds; and

WHEREAS, once awarded, Applicant will enter into a Grant Agreement with the Santa Clara Valley Water District.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills, Governing Body, hereby:

1. Approves the submission of two applications for Implementation Grant funds from the Safe, Clean Water and Natural Flood Protection Program: (1) Byrne Preserve Restoration, and (2) Heritage House Native Garden Project;

2. Approves the acceptance of grant funds from the Safe, Clean Water and Natural Flood Protection Program, upon approval of grant funding for the Project by appropriate authorities;

3. Certifies that the Town has or will have sufficient funds to operate and maintain the Projects;

4. Certifies that the Town will maintain an accounting system that:
a. Accurately reflects fiscal transactions, with the necessary controls and safeguards;
b. Provides good audit trails, especially the source documents; and c. Provides accounting data so the total cost of each individual project can be readily determined.

5. Certifies that the Town will review and agree to all terms and conditions stated in the Agreement, including the Special Provisions, General Provisions, Financial Provisions, and Insurance Requirements contained in the Agreement; and

6. Appoints the City Manager as its authorized agent to conduct all negotiations, execute and submit all documents and reports, including, but not limited to, applications, agreements, payment requests and so on, which may be necessary for the performance and completion of the Project.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of April 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk

To: WooJae Kim, Town of Los Altos Hills
From: Emily Sharp and Alex Von Feldt, Grassroots Ecology Date: April 3, 2026
Re: Proposal for Valley Water Grant Funding to Expand Riparian Restoration Work Overview
Grassroots Ecology has partnered with the Town of Los Altos Hills since 2014 to engage community volunteers in habitat restoration at Town open spaces. At Byrne Preserve, we manage flammable invasive species and revegetate with native plants to create more biodiverse habitat that makes the preserve more resilient to fire, flooding, and other effects of climate change. We achieve this with the help of community volunteers and school groups, and with the San Jose Conservation Corps. We have also brought in additional funding to supplement our Town contract, including grants from Valley Water, the Los Altos Community Foundation, and individual donors.

In 2026, Valley Water opened applications for Standard Grants through their Safe, Clean Water, and Natural Flood Protection Program. Grassroots Ecology hopes to support the Town of Los Altos Hills on a grant application to fund new restoration work along Moody Creek at Byrne Preserve over four years. Grassroots Ecology staff can leverage our extensive experience with Valley Water grants to support the Town on grant writing and grant administration.

Project Proposal
In the riparian area downstream of our active restoration zones at Byrne Preserve, there is dense plant material – including dead or dying coyote brush and invasive French broom – that poses a fire risk. This material extends into the oak woodland, where it acts as a ladder fuel that could cause fire to spread to the forest canopy. Grassroots Ecology will remove flammable invasive plants and dead woody debris along the tributary to Moody Creek, and will protect fire-resilient native plants. Unlike conventional fire clearing approaches that indiscriminately remove vegetation and can accelerate the spread of invasive species, this will lead to healthier ecosystems and thriving native habitat. Native plants are naturally more fire resilient, and their strong roots prevent erosion along creek banks.

Thinning dense vegetation also increases groundwater recharge capacity. Grassroots Ecology will install locally native plants in areas left bare after French broom removal to mitigate soil erosion on slopes.

In addition, we will leverage these activities to meet the need for green workforce development and community engagement with public lands. This work will be done by volunteers, paid interns and AmeriCorps members in job training programs, and trained crews from the San Jose Conservation Corps + Charter School (SJCC). SJCC crews are able to work in difficult areas inaccessible to volunteers, including steep slopes, thickets with poison oak, and areas requiring chain saws to cut large branches.

ITEM 5F Attachment 2

Photos
French broom grows along the fire road and
hiking trails at Byrne Preserve. French broom is
invasive, flammable, and its seed can remain
viable in soil for at least 5 years.

Dense, flammable French broom acts as ladder
fuel in the oak woodland. Grassroots Ecology will
subcontract the San Jose Conservation Corps to
remove French broom in steep areas using chain
saws and hand tools.

Volunteers will remove small French broom plants and
resprouts to prevent spread and regrowth.

Flowering French broom along the hiking trail at Byrne
Preserve (April 2026)

Dead coyote brush forms dense stands of flammable
material near the tributary.

Coyote brush grows along the walking path at Byrne,
acting as ladder fuel to the riparian canopy.

Dead coyote brush branches will be thinned by
Grassroots Ecology staff, AmeriCorps members,
volunteers, and SJCC crews to reduce fire hazard.

Maintaining coyote brush allows more space for fireresilient, drought-tolerant native plants like the native blackberry growing here.

Annual Scope of Work for Grassroots Ecology Stewardship at Byrne Preserve IF Town of Los Altos Hills receives funding from Valley Water grants Effective July 1, 2027
Tasks Covered by Valley Water Funding

1. Fire management and invasive species control in the riparian zone ● Remove dead/dying coyote brush along the tributary to Moody Creek (pink area on map)
● Remove invasive French broom plants in the oak woodland along Moody Creek (yellow area on map)
● Monitor and document vegetation change using photo-monitoring and Calflora software
● Monitor nesting bird activity before workdays to minimize disturbance to local birds
Deliverables
● 0.35 acres thinned of dead/dying coyote
brush
● 0.5 acres cleared of invasive French broom

2. Restoration: Protect and plant locally native species in areas cleared of French broom
● Identify and flag native species in dead
wood/invasive removal areas to protect them
during workdays
● Prune mature native willow trees to
encourage healthy growth
● Plant native plants and spread seed in areas
where French broom was removed to combat
erosion (yellow area)
Deliverables
● 75 native plants installed in areas cleared of
french broom

3. Build Community: Provide volunteer and workforce
development
● Coordinate with San Jose Conservation Corps to
schedule and facilitate on-site workdays, with a
focus on using chain saws, weed wrenches, and
other equipment to remove large material
● Outreach to local communities to recruit volunteers

● Plan and facilitate volunteer workdays, with a focus on using loppers and hand tools to cut back small- to medium-sized material
● Conduct staff fieldwork to prepare for workdays, maintain work areas, plant native plants, spread seed, and clean up debris after workdays Deliverables
● 4 San Jose Conservation Corps workdays coordinated and facilitated ● 10 or more volunteer workdays

4. Project Management and Reporting
● Conduct project management, planning, and progress reporting to Town of Los Altos Hills and Valley Water
Tasks Covered by Town of Los Altos Hills Funding

1. Fire management and invasive species control in the grasslands throughout the Preserve ● Remove invasive plants using hand or mechanical methods through volunteer workdays or possibly the San Jose Conservation Corps
● Provide mowing recommendations to Town in order to strategically time mowing to reduce invasive plant population
● Control target invasive species on trails within preserves Deliverables
● Coordination/regular meetings with staff
for mowing and other maintenance
activities

2. Restoration: Continue native plant revegetation
efforts
● Maintain and infill planting in the
Floodplain and Lower Westwind Barn areas
(hot pink and yellow on map)
● Maintain existing native plants in the
upland area (coral on map)
Deliverables
● Approximately 150 native plants installed at
the sites
● Maintain previous planting areas

3. Build Community: Provide volunteer opportunities
and naturalist education
● Outreach to community, with special

attention to students
● Conduct volunteer workdays for the community
● Offer naturalist walks to the community
● Provide workforce training for paid interns from local community colleges Deliverables
● 10 or more volunteer workdays
● 5 or more educational events (field trips, naturalist walks, tabling at Town events, etc.) FY2028-FY2031 Proposed Annual Budget
If the Town was awarded a grant from Valley Water, we estimate it would start on July 1, 2027, and last four years to June 30, 2031. Grassroots Ecology requests a 2% increase each year for the LAH portion to account for inflation.

Task Qty Unit Cost Total cost
Total LAH
portion
Total VW
portion
Grassroots
Ecology
Contribution
project management and planning 200 $65 $13,000 $2,500 $6,500 $4,000 site prep, maintenance, cleanup 400 $55 $22,000 $8,750 $8,250 $5,000 vegetation monitoring and documentation 72 $60 $4,320 $2,820 $1,500 $0 volunteer outreach and coordination 100 $65 $6,500 $1,625 $4,875 $0 workday execution and supervision 20 $1,750 $35,000 $13,500 $17,500 $4,000 san jose conservation corps workdays 7 $4,000 $28,000 $12,000 $16,000 $0 develop and provide educational programs 5 $1,500 $7,500 $5,000 0 $2,500 tools, supplies $3,000 $1,500 1500 $0
plants 225 $14 $3,150 $2,100 $1,050 $0
vehicle, transportation $1,500 $1,500 $0
volunteer appreciation 30 $40 $1,200 $700 $500
Total $125,170 $51,995 $57,175 $16,000

NATIVE PLANT GARDEN AND

HERITAGE HOUSE ORCHARD
ITEM 5F Attachment 3

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD

TOWN HALL SITE
N
N

FREMONT RD

FREMONT RD
174.24’
159’

FREMONT RD

HERITAGE HOUSE

EQUIPMENT SHED

NATIVE PLANT GARDEN

ORCHARD

SOLAR PANELS

CELLULAR TOWER
123456
23 46
5 1

TOWN HALL

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD
GOALS OF RENOVATION:

1. Demonstrate native plants and green infrastructure aligned with our local watershed and the natural plant communities and ecosystems in our town and region.
a. Demonstrate water conservation through rain gardens to harvest local rainfall, recharge our soils, and sustain our gardens. b. Support the biodiversity of our ecologies, both plant and animal. c. Promote the protection of our local creeks and waterways through slowing, sinking and spreading the surface runoff which helps filter pollutants and mitigates flash-flooding and erosion downstream.

2. Share the history of our town community through the Heritage House, the historical farm equipment and the orchard.

3. Places to sit and enjoy the garden: gatherings, meetings, or just quiet enjoyment of the garden and the wildlife that visit.

Notes:
• The area is also used for the solar panels that supply electricity to the Town Hall, a cell tower leased by multiple cellular providers and related equipment stored in the shed. These structures and access for their maintenance will need to be included in the design. • Ongoing Maintenance of the garden will need to be addressed as part of the renovation.

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD

WATER CONSERVATION AND PROMOTING THE HEALTH OF OUR LOCAL WATERSHEDS Water use in our landscapes represents the largest opportunity for water conservation in our town. In many cases, more than half of our water use is in our landscapes.

Most of these landscapes use potable water, imported from Hetch Hetchy and other sources, to sustain them. And we’re noticing a trend that more recently-installed landscapes tend to use more and more water.

Natural rainfall and our local watershed are under-utilized resources and seem to have become largely forgotten. With modern development, we‘ve come to rely on imported water for our needs and built storm drainage systems that send off our local rainfall to the Bay as efficiently as possible in pipes and channels, with little chance for the water to sink into our soils and recharge our local watershed.

Our Town has been promoting the use of green infrastructure to slow, sink and spread our stormwater locally. This has multiple benefits:

1. The rainwater has a chance to sink into our soils and recharge our local groundwater.

This can be harvested in raingardens or other green infrastructure and used to sustain our gardens, decreasing the need for imported water to sustain them.

2. It mitigates flash-flooding and erosion downstream.

3. It helps filter pollutants before the water joins our creeks.

4. It promotes the health of our creeks.

With the renovation of the Native Plant Garden and Heritage House Orchard, we hope to demonstrate:
• the value of our local rainfall and watershed,
• the role of green infrastructure to both manage and harvest this valuable resource, • how we can build more sustainable and resilient landscapes aligned with our local water resources, our local ecologies and our local conditions.

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD

CURRENT ISSUES

1.Storm drainage issues. Water pools in several pathways, garden beds, parts of the orchard during the rainy season. Water runs along the foundation of the Heritage House. This needs to be directed away from the house.

2. Remnants of previous plantings in Native Plant Garden. Plantings need to be revived. Some of the previous plantings remain, but many did not survive or are declining.

3. Orchard trees damaged or did not survive. Often damaged by the large trucks with booms used by cellular carriers for maintenance on the cell tower.

4. Lack of places to sit and enjoy the garden. Currently only 2 benches and not very comfortable. No comfortable places to gather, have lunch, etc. As a result, the garden is not used very often.

5. Curb appeal of the site can be improved.

OPPORTUNITIES

1. Watershed. The site is located at the foot of La Cresta Ridge, water flows from the ridge down through the site, then drains towards Barron Creek. Barron Creek is close by.

2. Roof runoff. Roof runoff from the Town Hall can be utilized in the Native Plant Garden. The roof runoff from the Heritage House and the shed can be used as well.

3.Pathways. The pathways along Fremont Road and the cut-through to the La Cresta neighborhood bring a good amount of traffic to the area. Many people walk by--walking their dogs, going for a stroll, with family or friends.

A Native Plant Walk could make its way through the garden connecting the the 2 paths, inviting people to walk through.

4. High visibility from Fremont Rd and the Town Hall.

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD
PLANNING | CONCEPT PLAN

DETENTION BASIN/

WET MEADOW
A1

DETENTION BASIN/

WET MEADOW
A2

DETENTION BASIN/

WET MEADOW
A3

TOWN HALL ROOF RUNOFF AND

ABANDONED CONDUIT

HERITAGE
HOUSE

EQUIPMENT
SHED
(N)

SITTING AND

GATHERING
AREA

DETENTION BASIN/

RAIN GARDEN
B
(E)

REDWOODS
(E)

PISTACHES
(E)
OAK
(N)
TREE
(E) GARDEN SIGN
(E)
PINE
(N)
FRUIT
TREE

ACCESS FOR

CELL TOWER

MAINTENANCE
(E)
FRUIT
TREES

FRUIT TREES
(TO BE REMOVED,
2 TO BE RELOCATED)
(N)

MIXED HEDGE
(RECENTLY PLANTED)

MIXED HEDGE
(N) PATH
(N) PATH
(N) ENTRY

SITTING OR

GATHERING AREA
(N) SITTING OR

GATHERING AREA
(N) SITTING AREA
(N)

SITTING

OR PLAY
AREA
(E) PATH
(E)
SOLAR
PANELS
(E)
CELL
TOWER

RAIN GARDEN

WITH CHECKDAMS TO

SLOW WATER FLOW

MIXED WOODLAND

NEXT TO SEASONAL
STREAM

REDWOOD GROVE

WITH MIXED HEDGE,
FERNS

FRUIT ORCHARD

USING REGENERATIVE

PRACTICES INCLUDING

PERCOLATING

STORMWATER
MEADOW

WITH NATIVE GRASSES,

WILDFLOWERS AND

SEASONAL FORBS

OUTDOOR SITTING

OR GATHERING

AREA NEXT TO

HERITAGE HOUSE

KITCHEN

NICE FOR COFFEE OR

SMALL GROUPS

HORSE HITCH AND

OUTDOOR SITTING
AREA
UNDER OAK; WELCOME

AREA FOR SITTING AND

GATHERING
BENCH
APRIL 2026
(E)

CORRAL FOR

HISTORIC

ORCHARD

EQUIPMT

NATIVE PLANT GARDEN AND HERITAGE HOUSE ORCHARD

TOWN HALL AND HERITAGE HOUSE WITH NATIVE PLANT GARDEN AND ORCHARD

ITEM 5G
TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION ADOPTING THE 2026 SEWER SYSTEM

MANAGEMENT PLAN UPDATE
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) adopting the 2026 Sewer System Management Plan Update.

BACKGROUND:

In 2006, the State Water Resources Control Board (SWRCB) adopted the Statewide General Waste Discharge Requirements (WDR), Water Quality Order No. 2006-0003- DWQ, for sanitary sewer systems. The order aims to reduce the frequency and volume of sanitary sewer overflows and their impact on public health and the environment. It requires public agencies that own or operate sanitary sewer systems greater than one mile in length to develop, implement, and maintain a Sewer System Management Plan (SSMP), which establishes procedures and standards for the operation, maintenance, and management of the sewer collection system.

Since the adoption of the WDR, the Town has maintained and periodically updated its SSMP to remain in compliance. The WDR requires a comprehensive SSMP update at least every five years, along with more frequent internal audits. The Town has completed updates in 2009, 2012, 2013, 2016, 2019, 2021, and 2023. The most recent comprehensive update was completed in 2016 by V.W. Housen & Associates and adopted by the City Council on May 19, 2016, via Resolution No. 24-16 (Attachment 2). Subsequent updates were approved on January 21, 2021, through Resolution No. 03-21 (Attachment 3), incorporating updated sewer system activities and records.

DISCUSSION:

SWRCB adopted the updated WDR, Order No. 2022-0103-DWQ, on December 6, 2022, which became effective on June 5, 2023. Under the updated WDR, agencies are required to conduct internal SSMP audits every three years and complete a comprehensive SSMP update every six years, including a summary of revisions based on audit findings. The Town’s next comprehensive SSMP update must be certified and submitted to the SWRCB by May 2, 2026.

2 On March 4, 2026, the Town retained V.W. Housen & Associates to conduct a desktop audit of the Town’s SSMP to ensure compliance with the 2022 WDR requirements. The audit identified several areas requiring updates, including the preparation of a new Sewer Emergency Response Plan (SERP). The audit report is included as Appendix I to the final draft 2026 SSMP Update, which is available on the Town’s website at https://www.losaltoshills.ca.gov/579/City-Council-Meeting-Documents.

In coordination with V.W. Housen & Associates, staff have completed the required updates to the 2026 SSMP. The key updates are summarized below:
• Website links and references to the Town’s Sewer Use Ordinance • Updated Spill Emergency Response Plan (SERP)
• Town’s authority to inspect grease producing facilities • Discussion and update of the sewer capital program
• Five-year sanitary sewer capital improvement plan
• Monitoring, Measurement, and Program Modifications - Adaptive Management • 2026 SSMP audit report
Here is a list of more routine updates made to the final draft of the 2026 SSMP Update:
• Number of parcels connected to the public sewer
• Pump station information on the Purissima and O’Keefe pump stations • Procedures for how segments are removed from high-frequency cleaning • Annual root foaming program
• Improvements to capacity-deficient segments identified in the 2018 Wastewater Collection System Master Plan
• Information of SSO in Table 9-2, Table 9-3, Figure 9-1, and Figure 9-2 • Names and phone numbers of SSO chain of communication • List of sewer as-built
• 2022 contract for the West Bay Sanitary Sewer System maintenance • List of high-frequency cleaning sewer segments
• Partners mailing list
As noted in the 2026 SSMP final draft, further updates may be required for Element 7 – Pipe Blockage Program and Element 8 – System Evaluation & Capacity Assurance Plan.

V.W. Housen has advised that the final draft can be submitted to SWRCB with a statement that staff will further evaluate updates needed by December 31, 2026.

In the prior SSMP, Element 7 was the Fat, Oil, and Grease Program, which is now required to be a Pipe Blockage reduction program. Further investigations would be required to assess and identify the appropriate plan for this program.

For Element 8 - System Evaluation & Capacity Assurance Plan, the following are the additional WDR requirements that staff would aim to evaluate and identify by December 31, 2026:

3 • Identify and justify the amount (percentage) of the system for its condition to be assessed each year;
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions; and
• Review of potential sewer vulnerabilities in areas that could have increased erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events.

Once the final draft of the 2026 SSMP Update is approved by Council, staff can certify and submit it to the SWRCB by May 2, 2026, to meet the 2022 Statewide WDR requirement.

ENVIRONMENTAL REVIEW
The adoption of an SSMP is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, Article 19, Section 15301(b) of Existing Facilities (Class 1) and Section 15308 of Actions by Regulatory Agencies for Protection of the Environment (Class 8).
2026 -27 CITY COUNCIL WORK PLAN:

This action is not identified in the 2026–27 City Council Work Plan; however, it supports the Sanitary Sewer Program under the Council’s priority of Protect and Maintain Infrastructure.

FISCAL IMPACT:

The cost to audit and update the 2026 SSMP was $11,500, funded through the FY26 Sewer Program Operating Budget. Additional costs are anticipated to complete the remaining updates required for compliance with the 2022 Statewide General Waste Discharge Requirements.

ATTACHMENTS

1. Resolution Approving the 2026 SSMP Update

2. Resolution 24-16

3. Resolution 03-21

ITEM 5G Attachment 1
RESOLUTION -26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING THE 2026 SEWER SYSTEM MANAGEMENT PLAN
UPDATE
WHEREAS, in 2006, the State Water Resources Control Board (SWRCB) adopted the Statewide General Waste Discharge Requirements (WDR), Water Quality Order No. 2006- 0003-DWQ, for sanitary sewer systems with a goal to reduce the frequency and volume of sanitary sewer overflows and their impact on public health and the environment; and WHEREAS, the order requires public agencies that own or operate sanitary sewer systems greater than one mile in length to develop, implement, and maintain a Sewer System Management Plan (SSMP), which establishes procedures and standards for the operation, maintenance, and management of the sewer collection system; and WHEREAS, the City Council approved Resolution No. 24-16 on May 19, 2016, adopting the 2016 SSMP update; and
WHEREAS, the City Council approved Resolution No. 03-21 on January 21, 2021, adopting the 2021 SSMP update; and
WHEREAS, SWRCB adopted the updated WDR, Order No. 2022-0103-DWQ, on December 6, 2022, which became effective on June 5, 2023; and WHEREAS, under the updated WDR, agencies are required to conduct internal SSMP audits every three years and complete a comprehensive SSMP update every six years, including a summary of revisions based on audit findings; and WHEREAS, the Town’s next comprehensive SSMP update must be certified and submitted to the SWRCB by May 2, 2026; and
WHEREAS, on March 4, 2026, the Town retained V.W. Housen & Associates to conduct a desktop audit of the Town’s SSMP to ensure compliance with the 2022 WDR requirements, and the audit identified several areas requiring updates, including the preparation of a new Sewer Emergency Response Plan (SERP); and WHEREAS, in coordination with V.W. Housen & Associates, staff have completed the required updates for the 2026 SSMP, and it is ready to be certified and submitted to SWRCB.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills hereby approve the 2026 Sanitary Sewer Management Plan Update prepared in accordance with the State Water Resources Control Board’s General Waste Discharge Requirements, Order No. 2022-0103-DWQ.

5 The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16 th
day of April 2026 by the
following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Rajiv Bhateja, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

RESOLUTION 24- 16

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS ADOPTING THE SEWER SYSTEM MANAGEMENT

PLAN UPDATE
WHEREAS, on May 2, 2006, the State of California Water Resources Control Board ( SWRCB) adopted the Statewide General Waste Discharge Requirements Order No. 2006- 0003 ( Order), for wastewater collection agencies to provide a consistent, statewide regulatory approach to address SSOs; and;
WHEREAS, the Order requires the preparation and approval of a Sewer System Management Plan (SSMP) by all public agencies that own or operate sanitary sewer systems greater than one mile in length that collect and/ or convey wastewater to a publicly owned treatment facility; and WHEREAS, the SSMP provides detailed guidance and protocols regarding the requirements for maintenance and operations ofthe sanitary sewer collection system; and WHEREAS, the Order also requires these public agencies to update their SSMPs every five years to include significant program changes and re-certify the SSMP by their governing board at a public meeting when significant updates to the SSMP are made; and WHEREAS, the City Council adopted Resolution No. 6- 13, on January 24, 2013 approving the SSMP prepared in accordance the GWDR Permit; and
WHEREAS, on July 30, 2013 the SWRCB amended the previously issued Order, and as the result, the Town of Los Altos Hills has revised and updated the SSMP in accordance with the requirements set forth by the amended Order.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills herby approves the updated SSMP in accordance with the state regulations.

The above and foregoing Resolution passed and adopted by the City Council ofthe Town of Los Altos Hills at a regular meeting held on the 19th day of May, 2016 by the following vote:

AYES: Harpootlian, Waldeck, Corrigan, Radford, Spreen
NOES: None
ABSENT: None
ABSTAIN: None
BY:

Ohn Harpootlian, Mayor
Deborah, Padovan, City Clerk
Resolution 24- 16 Page 1
ITEM 5G Attachment 2

ITEM SG Attachment 3
RESOLUTION 03-21

A RESOLUTION OF THE CITY COUNCIL OF THE

TOWN OF LOS ALTOS HILLS ADOPTING THE SEWER SYSTEM MANAGEMENT

PLAN UPDATE
WHEREAS, 011 May 2, 2006, the State of California Water Resources Control Board (SWRCB) adopted the Statewide General Waste Discharge Requirements Order No. 2006-0003 (Order), for wastewater collection agencies to provide a consistent, statewide regulatory approach to address SSOs; and;
WHEREAS, the Order requires the preparation and approval of a Sewer System Management Plan (SSMP) by all public agencies that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey wastewater to a publicly owned treatment facility; and WHEREAS, the SSMP provides detailed guidance and protocols regarding the requirements for maintenance and operations of the sanitary sewer collection system; and WHEREAS, the Order also requires these public agencies to update their SSMPs every five years to include significant program changes and re-certify the SSMP by their governing board at a public meeting when significant updates to the SSMP are made; and WHEREAS, on July 30, 2013 the SWRCB amended the previously issued Order, and as the result, the Town of Los Altos Hills has revised and updated the SSMP in accordance with the requirements set forth by the amended Order.

WHEREAS, the City Council adopted Resolution No. 24-16 on May 19, 2016 approving the updated SSMP; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Los Altos Hills herby approves and re-certifies the updated SSMP in accordance with the state regulations.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 21 s1 day of January 2021 by the following votes:

A YES: Tankha, Tyson, Mok, Schmidt, Swan
NOES: None
ABSTAIN: None
ABSENT: None
Resolution 03-21
Kavita Tankha, Mayor
Page I

ITEM 5H
THE TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO AUCTION OR DONATE THE 2003 DODGE DAKOTA AND 2008 FORD RANGER, AND TO

PROCURE TWO ELECTRIC VEHICLES FOR MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $190,000, FUNDED THROUGH FY26 AND FY27 VEHICLE AND EQUIPMENT REPLACEMENT CAPITAL PROJECTS FROM: WooJae Kim, Public Works Director
Michael Schloetter, Maintenance Supervisor
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION:

Staff recommend that the City Council adopt a resolution (Attachment 1) authorizing the City Manager to auction or donate the 2003 Dodge Dakota and 2008 Ford Ranger, and to procure two electric vehicles (EVs) for maintenance services in an amount not to exceed $190,000, funded through FY26 and FY27 Vehicle and Equipment Replacement capital projects.

BACKGROUND
The 2003 Dodge Dakota and 2008 Ford Ranger have been in service with the Town for over 16 years and are primarily used for maintenance operations. Both vehicles are showing significant signs of age, with mechanical issues occurring more frequently. The Dodge Dakota is experiencing transmission problems, while the Ford Ranger has developed oil leaks and other engine-related issues.

The Town’s Climate Action Plan (last updated in October 2021) recommends implementation of a Green Fleet Program as a strategy to reduce greenhouse gas (GHG) emissions. This program prioritizes the consideration of electric vehicles (EVs) for the Town’s fleet.

Pursuant to Section 2-4.06 of the Town’s Municipal Code, the City Manager is authorized to sell surplus property through a competitive bidding process. If the estimated value of the property exceeds $500, the sale is subject to Council approval.

The Town’s Vehicle and Equipment Replacement Policy (Attachment 2) recommends replacing “compact/standard pickups” after 13 years or 100,000 miles of service, depending on the condition of the unit. Both vehicles exceed the recommended service life based on age. The policy underscores the importance of maintaining a fleet that is safe, reliable, and efficient, while allowing flexibility to adjust replacement timing based on vehicle condition, operational needs, and budget considerations.

On January 15, 2026, the City Council approved the option to apply for a $155,736 Silicon Valley Clean Energy (SVCE) grant to fund the purchase of two electric light-duty trucks and authorized

City Council Page 2
EV Replacements for the 2003 Dodge Dakota and 2008 Ford Ranger April 16, 2026
the City Manager to execute the grant agreement. The agreement with SVCE (Attachment 3) was executed on February 10, 2026.

DISCUSSION
The adopted FY 2025–2026 Operating and Capital Budget includes $100,000 annually for the Vehicle and Equipment Replacement Capital Project, funded by the Vehicle and Equipment Replacement Reserve. On February 10, 2026, the City Council approved the purchase of a Bandit Intimidator 15XPC chipper for $89,880 from this project. The equipment has been ordered and is pending delivery.

As part of the Mid-Year Budget Amendments approved on March 19, 2026, $155,736 in Silicon Valley Clean Energy (SVCE) grant funds was appropriated to the Vehicle and Equipment Replacement Capital Project, bringing the total FY26 project budget to $255,736. With this increased funding, the replacement of either the 2003 Dodge Dakota or 2008 Ford Ranger with an electric vehicle (EV) is feasible within the current fiscal year, even after accounting for the purchase of the chipper.

On March 26, 2026, staff presented the replacement electric truck options to the Environmental Initiatives Committee (EIC). In light of the discontinuation of the all-electric Ford F-150 Lightning, the EIC suggested that staff consider the Chevrolet Silverado EV and Ford E-Transit van, the latter of which can be upfitted into a flatbed configuration by select vendors.

The replacement of both vehicles is estimated to cost between $170,000 and $190,000, including taxes, fees, and upfitting. The new vehicles will be equipped with secure tool storage and safety lighting to support staff operations and public safety. While this represents a significant investment, it will improve reliability, enhance safety, and reduce maintenance and operating costs, consistent with the Town’s operational needs and environmental goals.

Staff began soliciting quotes from multiple vendors; however, the availability of electric trucks remains limited due to production constraints and high demand from other agencies. As a result, the Town may need to act quickly, including placing a deposit or completing a purchase when vehicles become available.

Staff recommend to surplus the two existing vehicles and either selling them through public auction or donating them to a nonprofit organization. If sold, each vehicle is expected to generate between $5,000 and $10,000 in auction proceeds.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b).

City Council Page 3
EV Replacements for the 2003 Dodge Dakota and 2008 Ford Ranger April 16, 2026
2026 -27 CITY COUNCIL WORK PLAN:

The replacement for the 2003 Dodge Dakota and 2008 Ford Ranger is identified in the 2026-27 City Council Work Plan for the Fleet and Equipment Procurement item under the Project and Maintain Infrastructure Priority.

FISCAL IMPACT:

There would be sufficient project budgets in the FY26 and FY27 Vehicle and Equipment Replacement projects to fund EV replacements for the 2003 Dodge Dakota and 2008 Ford Ranger.

Once approved by Council, the plan is to purchase one EV in FY26 and the second EV in FY27 per the procurement schedule below:

FY26 FY27
CIP Budget $255,736 ($100k plus
$155,736 SVCE grant)
$100k
Budget Carryover N/A $ 85,856
Vehicle Procurement
Plan
• Chipper ($89,880)
• Ford E-Transit or similar
(up to $80k)
• Chevrolet Silverado EV or
similar (up to $110k)
FY Budget to Carryover $ 85,856 $ 75,856

ATTACHMENTS

1. Resolution

2. Vehicle and Equipment Replacement Policy (2016)

3. Grant Agreement with SVCE

ITEM 5H Attachment 1
RESOLUTION XX-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO AUCTION OR DONATE THE 2003 DODGE DAKOTA AND 2008 FORD RANGER, AND TO PROCURE TWO ELECTRIC

VEHICLES FOR MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $190,000, FUNDED THROUGH FY26 AND FY27 VEHICLE AND EQUIPMENT

REPLACEMENT CAPITAL PROJECTS
WHEREAS, the 2003 Dodge Dakota and 2008 Ford Ranger have been in service with the Town for over 16 years and are primarily used for maintenance operations, and both vehicles are showing significant signs of age, with mechanical issues occurring more frequently; and WHEREAS, the Town’s Climate Action Plan recommends implementation of a Green Fleet Program as a strategy to reduce greenhouse gas (GHG) emissions, which prioritizes the consideration of electric vehicles (EVs) for the Town’s fleet; and WHEREAS, pursuant to Section 2-4.06 of the Town’s Municipal Code, the City Manager is authorized to sell surplus property through a competitive bidding process, and if the estimated value of the property exceeds $500, the sale is subject to Council approval; and WHEREAS, the Town’s Vehicle and Equipment Replacement Policy recommends replacing “compact/standard pickups” after 13 years or 100,000 miles of service, depending on the condition of the unit; and
WHEREAS, on January 15, 2026, the City Council approved the option to apply for a $155,736 Silicon Valley Clean Energy (SVCE) grant to fund the purchase of two electric light-duty trucks and authorized the City Manager to execute the grant agreement; and WHEREAS, on March 26, 2026, staff presented the replacement electric truck options to the Environmental Initiatives Committee, and they suggested that staff consider the Chevrolet Silverado EV and Ford E-Transit van, the latter of which can be upfitted into a flatbed configuration by select vendors; and
WHEREAS, the replacement of both vehicles is estimated to cost between $170,000 and $190,000, including taxes, fees, and upfitting, equipped with secure tool storage and safety lighting to support staff operations and public safety; and
WHEREAS, the availability of electric trucks remains limited due to production constraints and high demand from other agencies; therefore, the Town may need to act quickly, including placing a deposit or completing a purchase when vehicles become available; and WHEREAS, there would be sufficient project budgets in the FY26 and FY27 Vehicle and Equipment Replacement projects to fund one EV replacement in FY26 and the second EV in FY27.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that:

1. The City Manager is authorized to auction or donate the 2003 Dodge Dakota and 2008 Ford Ranger; and

2. The City Manager is authorized to procure two electric vehicles for maintenance services in an amount not to exceed $190,000, funded through the FY26 and FY27 Vehicle and Equipment Replacement capital projects.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 16th day of April 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

ATTEST: Rajiv Bhateja, Mayor
Arika Birdsong-Miller, City Clerk

2026-02-03

TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941-7222
Fax: (650) 941-3160
www.losaltoshills.ca.gov
Vehicle and Equipment Replacement Policy
Approved by City Council – 3/21/16
Code Sections:

There is no Municipal Code reference that stipulates requirements for vehicle and equipment replacement.

Intent:

The purpose of this policy is to establish guidelines for replacement of vehicles and equipment in the City’s fleet.

The replacement program is based on estimating the useful life of vehicles and equipment with consideration of age, mileage (or hours), and usage. Those vehicles scheduled for replacement are reviewed and analyzed for condition, cost, usage, safety history, and operating performance. Some vehicles or equipment may be replaced earlier than scheduled to ensure that operational needs are met; others may be replaced later than scheduled to accommodate budget limitations taking into consideration the vehicle's condition.

Policy:

The following serves as a general guideline for replacing vehicles and equipment based on usage, age, operating costs, and downtime. Adjustments in time or miles will be made to replacement criteria for individual units as conditions warrant:

COMPACT/INTERMEDIATE CARS 13 YEARS/100,000 MILES
COMPACT/STANDARD PICKUPS 13 YEARS/100,000 MILES
TRUCKS WITH DIESEL ENGINE 13 YEARS/100,000 MILES
TRUCKS WITH AERIAL LIFTS 13 YEARS/100,000 MILES
BACKHOE 15 YEARS/5,000 HOURS
TRACTORS 15 YEARS/5,000 HOURS
AIR COMPRESSOR 13 YEARS/5,000 HOURS
TOWED CHIPPER 13 YEARS/5,000 HOURS

MISCELLANEOUS CONSTRUCTION EQUIPMENT,

GENERATORS, AND TRAILORS
5-15 YEARS/5,000 HOURS
ITEM 5H Attachment 2

Docusign Envelope ID: 2D6C9122-EDFD-49CF-A658-9FE5E8458CD4 ITEM 5H Attachment 3

SILICON VALLEY CLEAN ENERGY MEMBER AGENCY GRANT PROGRAM

AGREEMENT
THIS AGREEMENT is made and effective on the date of last signature below ("Effective Date") by and between the Silicon Valley Clean Energy Authority ("SVCE"), an independent public agency and the Town o(Los Altos Hills ("Recipient") In consideration of the covenants, conditions and undertakings set forth herein, the parties agree as follows:"

1. RECITALS. This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct:

A. SVCE's Member Agency Non-Competitive grant program ("Program") will provide $3.5M in grants to member jurisdictions to plan and develop decarbonization demonstration, energy resilience, and engagement projects.

B. Recipient submitted an application for Program funding, attached hereto and incorporated herein as Exhibit A, for a decarbonization demonstration, energy resilience, and engagement projects ("Project"). The scope and estimated budget for the Project are included in Exhibit A.

C. SVCE finds that the use of Grant Funds described herein furthers a public purpose and meets the goals and objectives established for the Program, and desires to award Recipient a one-time grant pursuant to the terms of this Agreement.

2. GRANT. SVCE hereby agrees to provide funding to Recipient in an amount not to exceed $155,736, subject to the provisions of this Agreement ("Grant Funds"). Such Grant Funds shall be disbursed to Recipient on a reimbursement basis. It is agreed and understood that the Grant Amount is a ceiling and that SVCE will only reimburse the allowable cost of services actually rendered as authorized by SVCE at or below the Grant Amount established herein.

3. REIMBURSEMENT OF GRANT FUNDS. Grant Funds shall be reimbursed pursuant to the following process:

A. SVCE shall reimburse Recipient for its actual and reasonable costs of constructing the Project up to the agreed upon Grant Funds.

B. Requests for payment submitted to SVCE shall include: 1) a cover letter in the agency's letterhead summarizing the project and requested dollar amount for reimbursement 2) an itemized list of all expenditures; and 3) supporting documentation that clearly identifies the expenditure(s) in relation to the scope of the Project set forth in Exhibit A of this Agreement.

Payment requests should be aggregated and submitted after Project completion.

C. SVCE shall process requests for payment and remit payment within 30 days.

D. If, in SVCE's sole discretion, the request for payment is incomplete, inadequate, or inaccurate, SVCE may dispute the invoice for reasonable cause and hold all or a portion of the payment request until all required information is received or corrected. Any penalties imposed

TOWN OF LOS ALTOS HILLS April 16, 2026
Staff Report to City Council
SUBJECT: WAIVE SECOND READING AND ADOPT AN ORDINANCE
AMENDING THE TOWN’S ACCESSORY DWELLING UNIT
REGULATIONS.

FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, Acting City Manager

RECOMMENDATION
That the City Council waive second reading and adopt an ordinance amending Title 10, Chapter 1, Article 14 related to Accessory Dwelling Unit (ADU) regulations to maintain compliance with State law. The previously presented staff report (March 19, 2026) and draft ordinance language are included as Attachments 1 and 2.

BACKGROUND
The City Council conducted the first reading of the ADU ordinance updates at its March 19, 2026, regular meeting with recommendations from the Planning Commission adopted at their March 5th meeting. The item now returns for second reading and adoption to ensure the Town remains compliant with recent changes to State ADU law and guidance from the California Department of Housing and Community Development (HCD).

DISCUSSION
Recent updates to State law in 2025 and 2026, along with the Town’s adoption of new multi-family zoning districts and direction from HCD, require amendments to the Town’s ADU regulations.

These changes ensure consistency with State requirements governing both ADUs and Junior ADUs (JADUs).

The proposed amendments were:
• Reviewed by the Planning Commission on February 5, 2026. • Discussed with the ADU and SB 9 Ad Hoc Committees.
• Evaluated in consultation with HCD representatives.
• Recommended for approval (with minor errata) by the Planning Commission following a public hearing on March 5, 2026.

ITEM 5I

Key Ordinance Updates:

All proposed changes are required to maintain compliance with State law and largely clarify or codify existing requirements:
• Definitions (Section 10-1.1402): Clarifies “primary dwelling unit” and “livable space,” including applicability to multi-family conversions.
• Allowed ADUs (Section 10-1.1403):
o Establishes clear allowances for ADUs and JADUs in single-family (R-A) and multi-family zones.
o Incorporates State-mandated “state-exempt ADUs,” which are not subject to local development or design standards.
• Development Standards & Height: Updates height and development standards to align with State law, particularly for multi-family areas.
• Fire Sprinklers (Section 10-1.1405): Clarifies that ADU construction does not trigger sprinkler requirements for existing primary dwellings.
• State Exemptions: Clarifies that certain ADUs required by State law are exempt from local standards.
• Construction Standards: Reinforces compliance with building codes and utility requirements.
• Application Denial (Section 10-1.1406): Establishes a clear revision/resubmittal process. • Pathway to Compliance (Section 10-1.1409): Updates language to align precisely with State law.

NEXT STEPS
Following adoption, Staff will also be returning to the Planning Commission on April 13, 2026, to discuss further design standardizations to the Town’s ADU ordinance that are Town policy driven rather than to conform to State law.

CITY COUNCIL WORKPLAN
Updating the ADU Ordinance is directly related to a program within the Housing Element, which has been identified as a City Council goal for the Town.

CEQA REVIEW
This project is exempt pursuant to Public Resources Code Section 21080.17 and 15282.1(h) of the CEQA Guidelines.

FISCAL IMPACT

Adopting the proposed amendments will not result in direct fiscal impacts as it is routine maintenance of compliance with state law and is required as part of programs B-6 of the adopted 6th Cycle Housing Element.

ATTACHMENTS

1. March 19th staff report for the City Council

2. Ordinance for ADU Amendments with text changes and redlines

TOWN OF LOS ALTOS HILLS March 19, 2026
Staff Report to the City Council
SUBJECT: CONSIDERATION OF ADOPTION OF A RESOLUTION ON AN ORDINANCE (FIRST READ) AMENDING THE TOWN’S
ACCESSORY DWELLING UNIT REGULATIONS.

FROM: Jay Bradford Community Development Director
APPROVED: Cody Einfalt, Acting City Manager
RECOMMENDATION That the City Council:

Introduce an ordinance amending Title 10, Chapter 1, Article 14 related to Accessory Dwelling Unit (ADU) regulations to maintain compliance with State law (Attachment 1).

BACKGROUND
In both 2025 and 2026, new state law regulating accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) were adopted by the Legislature and went into effect.

Additionally, the Town has now adopted multi-family zoning districts, which must permit ADUs as required by state law. Finally, in January 2026, staff received direction and technical guidance from the California Department of Housing and Community Development (HCD) to update certain elements of the Town’s ADU regulations. Consequently, the Town’s ADU Ordinance under Title 10, Chapter 1, Article 14 of the Municipal Code will need to be amended to maintain consistency with state law.

Town Staff presented a summary of updates triggered by state law to the ADU Ordinance (Section 10-1.1401-1409) with the Planning Commission at the February 5th, 2026, regular meeting and followed that up with outreach to both the ADU and SB 9 Ad Hoc Committees later in February.

Staff also consulted with representatives from HCD to get further clarification to ensure that the proposed changes would preserve the Town’s compliance with current State Law.

At the March 5th, 2026 Planning Commission meeting, the Commission conducted a public hearing on the proposed ordinance amendments. The Planning Commission, by resolution, recommended that the City Council adopt the ordinance with errata. The proposed amendments to the ADU regulations were presented at a public hearing before the Planning Commission for discussion, and the Commission recommended that the ordinance be forwarded to the City Council for first reading.

Staff has prepared updates to the Town’s ADU ordinance (Sections 10-1.1401 through 10-1.1409) (Attachment 1). The proposed modifications to the ordinance are summarized as follows and are included in Exhibit A to the Draft Ordinance (Attachment 1).

ITEM 5I ATTACHMENT 1

Staff Report to City Council
Ordinance Amending the Town’s ADU Ordinance
March 19, 2026
Changes to the ADU Ordinance (LAHMC Title 10, Chapter 1, Article 14) The following summarizes the substantive changes to various sections of Article 14 pursuant to new state law and clarifications based on HCD direction. All of these changes are required by state law and the Town must adopt them to comply with ADU statutes. Exhibit A to the draft Ordinance contains the detailed redlines of the entire set of changes. • Section 10-1.1402 – Definitions. Primary Size. This section is being amended to clarify the definition of primary dwelling unit, as follows:

Another amendment is also being added to clarify the meaning of “livable space”, which in multifamily buildings may be converted into accessory dwelling units.

1. Section 10-1.1403. General standards and requirements. This section is being amended to clarify the number of ADUs and JADUs allowed in the R-A and multi-family zoning districts. These allowances are set by Government Code sections 66314 and 66323.

Please note that these provisions were already incorporated into the Town’s ADU Ordinance by referencing state law; these changes now proposed are to provide greater clarity and specifying the regulatory requirements and allowances.

In summary:
 Under Gov. Code section 66314, the Town must allow ADUs to be either “detached from,” “attached to,” or located within the proposed or existing primary dwelling.

The Town can impose objective standards over ADUs. However, there are four types of ADUs, referred to as “state-exempt ADUs”, that the Town must allow as required by Gov. Code section 66323. The Town can only require a building permit and cannot impose any local standards, including design standards.

Based on the requirements of Sections 66314 and 66323, the Town’s Ordinance is required to allow the following:
 R-A Zoning District: One converted/attached ADU, one detached ADU, and one JADU. The converted and detached ADU, if they qualify as state-exempt ADUs, do not need to meet any local development and design standards.