Agenda packet — Los Altos Hills City Council, June 18, 2026 (part 5 of 8)

Town of Los Altos Hills
Development Services Fee Study 16
land use application review activities, while the remaining costs should not be considered in the calculation of fees for services.
 Building Plan Check / Permitting Services – Building is responsible for development and permit application review and approval. 100% of these costs are recoverable from routine fees for service.

The fully burdened hourly rate involves analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution.

Section 2.2, Methods of Analysis, further describes the types of expenditures and allocated costs considered in the development of the rate. Appendix B.2 of this report provides a detailed analysis of the rate.

4.2 Fee Establishment
Appendix A.2 presents the results of the detailed cost recovery analysis for the Town’s Building Administration Division. The following is a summary of the overall changes to the Town’s Building Division’s fee schedule reflected in Appendix A.2.2:
 Deletion of Fees that are no longer used or needed such as:
o Project Processing and Intake Base Fees
o Plan Retention Fees
o Performance Deposits
 Movement of fees from the Building Fee schedule to Planning and/or Engineering fee schedule to align with division-specific responsibilities: fees include:
o Street Address Change
o Site Development and ADU Reviews and Compliance Inspections o By Right Review and Inspection Fee
 Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.2 such as
o Swimming Pools
o Solar/Photovoltaic Commercial Fees
o Category for Other Stand Alone MEP Permits Not Itemized o Expedited Service Fee
In addition to these changes there are three significant restructuring of fee categories that require additional explanation in this report.

First, Building Permit Fees that are assessed based on a project’s construction valuation were changed from a current fee of 0.9% of project valuation to a “tiered” approach that is more in line with standards for construction valuation-based permit fee approaches in other California agencies. One issue with a 2 Refer to Section 2.2, Methods of Analysis, for additional discussion on the Study’s approach to adding, deleting, and revising fee categories.

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Development Services Fee Study 17
singular rate of 0.9% applied to all project valuations is that the resulting fee calculation is linear in correlation to construction value, whereas the regulatory effort between large and small projects is typically graduated and not linear. Establishing a tiered based fee assessment system ensures that regulatory efforts required to approve projects are more reasonably aligned with typical project types and sizes (and values) seen in the Town of Los Altos Hills.

Second, the Town identified a need to reconfigure and clarify the treatment of cost recovery for mechanical, plumbing, and electrical trades when associated with building permits. Working together with staff, it was decided that the average amounts of regulatory effort (and Town cost) for trades associated with building permits could be included within the fee amounts assessed through the construction valuation scale rather than charged separately. The benefit of this decision is that Town staff will not need to spend time counting trade items when issuing building permits or approving plan checks.

Finally, the Town’s approach to charging Plan Check Fees associated with Building Permits requires recalibration. The current plan check fee is equivalent to 65% of a project’s building permit fees. The Town then outsources almost 100% of plan check submittals to a third-party consultant. The agreement with the current vendor stipulates the Town pays 75% of the plan check fee to the vendor for their services. The Town therefore retains 25% of the plan check fee to recover its administrative costs associated with the plan check process. Because the 25% kept by the Town is subject to cost-of-service limitations as a fee for service, NBS evaluated whether the 25% portion of the 65% plan check fee is sufficient, on average, to recover the Town’s costs of facilitating plan check approvals, and determined that the Town is under recovering costs (See Appendix A.2) for these services. Going forward we recommend the Town to:
a) Continue to charge the vendor’s professional fees as stipulated in the agreement (75% of the plan check fee based on 65% of the building permit fee amount). b) Implement a separate Plan Check Administrative fee for recovery of the Town’s costs independent of the vendor payment agreement. Based on the following analysis, the fee would be 28% of the building permit fee amount:

Table 5. Plan Check Administrative Fee Calculation

4.3 Cost Recovery Evaluation
Appendix A.2 presents the results of the detailed cost recovery analysis of fees for the Town’s Building Administration Division. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.

Currently, Building is recovering approximately 69% of the total cost of providing services from fees. As the table 6 shows, the Town collects approximately $1 million per year in revenue at the current fee Annual Estimated
Plan Check
Administrative Costs
Annual Estimated Building
Permit Revenues @ Full
Cost Recovery
Plan Check
Administrative Fee
Calculation
$ 945,802 268,120 $ 28%

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Town of Los Altos Hills
Development Services Fee Study 18
amounts. At full cost recovery and the same demand level for these services, the Town would recover approximately $1.5 million.

Table 6. Cost Recovery Outcomes
NBS provided a full cost of service evaluation and the framework for considering fees, while the “Recommended Fee / Deposit Level” column in Appendix A.2 displays the Town staff’s initial recommended fee amounts for Town Council’ consideration.

Based on this information, the staff recommends that all fees recover 100% of the costs of providing services with the exception of PV Solar Plan Review and Inspection fees which reflect lower than full cost recovery due to state caps on fee amounts as reflected in CA Govt Code § 66015 (2024) CA. These initial recommendations for adjusted fee amounts are projected to recover approximately 97% of the total costs of providing fee-related services, assuming the demand for services remains the same.

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Town of Los Altos Hills
Development Services Fee Study 19

ENGINEERING ADMINISTRATION DIVISION
The Engineering Administration Division’s responsibilities include capital improvement management, development review and permits, site inspections, contract management, public inquiry research, and support of other Town departments and citizen committees.

5.1 Cost of Service Analysis
The following table shows the Engineering Administration Division’s estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery from fees for services.

Table 7. Fully Burdened Hourly Rate
As Table 7 above shows, the total cost of providing services is approximately $1.1 million per year.

However, the results of the cost of service analysis identified $586,000 eligible for recovery from the Town’s fees for services with the remaining $482,000 recommended for recovery through funding sources other than fees. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $359.

Table 7 shows segregation of the total cost of services into four primary service categories. In order to clarify the underlying costs and assumptions used to calculate the total costs eligible for recovery in fees as well as the fully burdened hourly rates, the following provides a description of each service category:
 Engineering CIP / Other – Engineering staff support the review and implementation of various major capital infrastructure projects (CIP), maintenance of public assets, enforcement of codes, and operations outside of the Engineering Division. These costs do not apply toward recovery from Engineering fees for services are require an alternate funding source.  Engineering Permitting Services – Work activities associated with active current engineering applications and permits such as development reviews and site inspections. 100% of these costs are recoverable in Engineering fees for services.  Building Permitting Services – this includes staffs review and inspection of Building permits on private development projects. 100% of these costs are recoverable through Engineering’s fees for services.

Cost Element Eng CIP/Other Eng Permitting
Services
Building
Permitting
Services
Planning Land
Development
Review
Total
Labor 170,644 $ 53,066 $ 93,420 $ 81,068 $ 398,198 $
Recurring Non-Labor 133,434 28,122 49,508 42,963 254,027 Townwide Overhead 178,193 55,413 97,552 84,654 415,812 $ 136,601 482,271 $ 240,480 $ 208,685 $ 1,068,037 $ Cost Recovery Targeted from Fees 0% 100% 100% 100% 55%
Amount Targeted for Consideration in Billings/Fees 136,601 - 240,480 208,685 585,766 Amount Requiring Another Funding Source 482,271 - - - 482,271 Fully Burdened Hourly Rate $ 359 Reference: Direct Hours Only 1,630

DIVISION TOTAL

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Development Services Fee Study 20
 Planning Land Development Review – this includes staffs review of land use applications on private development projects applied for through the Planning Department. 100% of these costs are recoverable in Engineering’s fees for services.

Section 2.2, Methods of Analysis, further describes the types of expenditures and allocated costs considered in the development of the rate. Appendix B.3 of this report provides a detailed analysis of the rate.

5.2 Fee Establishment
The following is a summary of the overall changes to the Town’s Engineering Administration Division’s fee schedules as reflected in Appendix A.3.3:
 Deletion of Fees that are no longer used or needed such as Street and Pathway Excavation Permit Review Fee.
 Reorganization of fee categories or clarification of fee names to create a more user-friendly fee structure; including movement of fees between Engineering, Planning and Building fee schedules to reflect and clarify division responsibilities. These fees include:
o Site Development Miscellaneous Reviews
o Engineering Review for Subdivision and Mapping Applications o Engineering Reviews of Lot Line Adjustments, Mergers, Certificate of Compliance Easement Reviews, Public Easements, and ROW Dedication. o NPDES C.3 Projects – Third Party and Maintenance Agreement and Inspections. o Engineering Review of Building Permits – Erosion Control Inspections. o Encroachments into the Public Right-of-Way – Driveway Cuts, Bond Deposits, Inspection Deposits for Minor and Main Utilities, Site Distance and Traffic Control Plan Reviews, and Pathway Related Fees.
o Position Classification Level Hourly Rates to Composite Fully Burdened Rate  Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.3 such as:
o Site Development and Other Planning Reviews - Minor, and Major Reviews o Engineering Reviews such as new construction, additions, remodels, pools, decks and retaining walls.
o Grading Inspections
3 Refer to Section 2.2, Methods of Analysis, for additional discussion on the Study’s approach to adding, deleting, and revising fee categories.

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Development Services Fee Study 21

5.3 Cost Recovery Evaluation
Appendix A.3 presents the results of the detailed cost recovery analysis of fees for the Town’s Engineering Administration Division. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.

Currently, the Division is recovering approximately 14% of the total cost of providing services from fees.

As the table below shows, the Town collects approximately $93,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the Town would recover approximately $641,000.

Table 8. Cost Recovery Outcomes
NBS provided a full cost of service evaluation and the framework for considering fees, while the Town divisions determined the appropriate cost recovery levels at or below full cost amounts.

The “Recommended Fee / Deposit Level” column in Appendix A.3 shows the Town staff’s initial recommended fee amounts. Based on this information, the staff recommends that all fees recover 100% of the costs of providing services.

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Town of Los Altos Hills
Development Services Fee Study 22

CONCLUSION
Based on the outcomes of the Cost of Service Analysis, Fee Establishment, and Cost Recovery Evaluation presented in this Study, the proposed Master Fee Schedule has been prepared for implementation and included in the Town’s Staff Report.

As discussed throughout this report, the intent of the proposed fee schedule is to improve the Town’s recovery of costs incurred to provide individual services, as well as adjust fees where the fees charged exceed the average costs incurred. Predicting the amount to which any adopted fee increases will affect Town revenues is difficult to quantify. For the near-term, the Town should not count on increased revenues to meet any specific expenditure plan. Experience with the revised fee amounts should be gained first before revenue projections are revised. However, unless there is some significant, long-term change in activity levels at the Town, proposed fee amendments should enhance the Town’s cost recovery performance over time, providing it the ability to stretch other resources further for the benefit of the public at-large.

The Town’s Master Fee Schedule should become a living document, but handled with care:
 A fundamental purpose of the fee schedule is to provide clarity and transparency to the public and to staff regarding fees imposed by the Town. Once adopted by the Town Council, the fee schedule is the final word on the amount and method in which fees should be charged and supersedes all previous fee schedules. If it is discovered that the master document is missing certain fees, those fees will eventually need to be added to the master fee schedule and should not exist outside the consolidated, master framework.  The Town should consider adjusting these user fees and regulatory fees on an annual basis to keep pace with cost inflation. For all fees and charges, for example, the Town could use a Consumer Price Index adjustment that is applied to the new fee schedule. Conducting a comprehensive user fee Study is not an annual requirement and only becomes worthwhile over time as shifts in organization, local practices, legislative values, or legal requirements result in significant change.

As a final note, it is worth mentioning the path that fees, in general, have taken in the State of California. In recent years, there has been more public demand for the precise and equitable accounting of the basis for governmental fees and a greater say in when and how they are charged. It is likely that in the future, user and regulatory fees will require an even greater level of analysis and supporting data to meet the public’s growing expectations. An agency’s ability to meet these new pressures will depend on the level of technology they invest in their current systems. Continuous improvement and refinement of time tracking abilities will greatly enhance the Town’s ability to set fees for service and identify unfunded activities in years to come.

Disclaimer: In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions and considerations with regard to financial matters, conditions and events that may occur in the future. This information and assumptions, including the Town’s budgets, time estimate data, and workload information from Town staff, were provided by sources we believe to be reliable; however, NBS has not independently verified such information and assumptions.

While we believe NBS’ use of such information and assumptions is reasonable for the purpose of this report, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from those assumed by us or provided to us by others.

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Prepared by NBS for the Town of Los Altos Hills
APPENDIX A.1
Cost of Service Analysis – Planning Administration Division

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Town of Los Altos Hills APPENDIX A.1
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Current Fee Full Cost
Recovery
Rec'd Fee
Planning Fee Schedule [12]
1 General
A. Pre-Application Meeting
i. First 15 minutes per meeting [13] 0.25 $ 301 $ 75 No Charge % $ 75 100% - $ - $ - $ ii. Formal Meeting per meeting 2.00 $ 301 $ 603 $ 520 86% $ 603 100% 46 $ 27,725 23,920 $ 27,725 $ B. Pre-Application Meeting - ADU
i. First 15 minutes per meeting [13] 0.25 $ 301 $ 75 No Charge % $ 75 100% - $ - $ - $ ii. Formal Meeting per meeting 2.00 $ 301 $ 603 $ 410 68% $ 603 100% 21 $ 12,657 8,610 $ 12,657 $ C. Additional Plan Review per submittal [14] 2.00 $ 301 $ 603 $ 625 104% $ 603 100% - $ - $ - $ D. Permit Modification each 9.00 $ 301 $ 2,712 $ 1,450 53% $ 2,712 100% 4 $ 10,849 5,800 $ 10,849 $ E. Time Extension
i. Administrative each 1.00 $ 301 $ 301 $ 250 83% $ 301 100% - $ - $ - $ ii. City Council each 5.00 $ 301 $ 1,507 $ 1,140 76% $ 1,507 100% - $ - $ - $ F. Site Analysis [15]
i. Minimum Processing Fee each 2.00 $ 301 $ 603 $ 260 43% $ 603 100% 6 $ 3,616 1,560 $ 3,616 $ ii. Additional Processing deposit 2.00 $ 301 $ 603 New % $ 603 100% - $ - $ - $ G. Appeal Fee [1][15]
i. Minimum Processing Fee per appeal 8.00 $ 301 $ 2,411 $ 900 37% $ 2,411 100% - $ - $ - $ ii. Additional Processing/Hearing Fee deposit 8.00 $ 301 $ 2,411 $ 2,000 83% $ 2,411 100% - $ - $ - $ I. NPDES C.3 Review (moved to Engineering fee
schedule) deposit [10] $ 4,000 See Engineering Fee Schedule Sight Distance and Traffic Study Peer Review (moved to
Engineering fee schedule) deposit $ 3,000 See Engineering Fee Schedule K. Sewer Capacity/Impact/Rate Study (moved to
Engineering Fee Schedule) deposit [10] $ 10,000 See Engineering Fee Schedule H. Town Attorney Land Use Review
i. Staff Administrative Fee per hour 1.00 $ 301 $ 301 10% added to legal cost % $ 301 100% - $ - $ - $
ii. Legal Review deposit $2,000 deposit
(T&M)
$2,000 deposit
(T&M)
2 Zoning Permits
General Zoning Permit each 0.00 $ 301 $ - $ 260 % $ - % $ - $ - $ - A. Fence Permit
i. Administrative per permit 5.00 $ 301 $ 1,507 $ 520 35% $ 1,507 100% 30 $ 45,203 15,600 $ 45,203 $ ii. Public Hearing per permit 7.00 $ 301 $ 2,109 $ 1,140 54% $ 2,109 100% - $ - $ - $ B. Wireless Facility Mod – Administrative each 6.00 $ 301 $ 1,808 $ 2,180 121% $ 1,808 100% 3 $ 5,424 6,540 $ 5,424 $ C. Oak Tree Removal each 3.00 $ 301 $ 904 $ 250 28% $ 904 100% 32 $ 28,930 8,000 $ 28,930 $ D. Oak Tree Removal (Dead/Emergency) each 1.00 $ 301 $ 301 No Charge % $ 301 100% - $ - $ - $ E. Arborist Report Review deposit [2] $ 500 $ 1,000
Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
Annual Estimated Revenues
Fee No.

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Town of Los Altos Hills APPENDIX A.1
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Current Fee Full Cost
Recovery
Rec'd Fee
Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
Annual Estimated Revenues
Fee No.

Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee Name NotesEstimated Average Labor Time Per
Activity (hours)
FBHR
Cost of Service
Per Activity Fee Type / Unit
3 Site Development
A. Minor Administrative Review each [10] 31.00 $ 301 $ 9,342 $ 1,560 17% $ 9,342 100% 8 $ 74,736 12,480 $ 74,736 $ B. Major Administrative Review each [10] 36.00 $ 301 $ 10,849 $ 3,010 28% $ 10,849 100% 3 $ 32,546 9,030 $ 32,546 $ C. Site Development Hearing Review each 51.00 $ 301 $ 15,369 $ 4,160 27% $ 15,369 100% 19 $ 292,014 79,040 $ 292,014 $ D. Fast Track Hearing Review each [11] 61.00 $ 301 $ 18,383 $ 4,880 27% $ 18,383 100% 17 $ 312,507 82,960 $ 312,507 $ E. Planning Commission Hearing Review each 71.00 $ 301 $ 21,396 $ 7,125 33% $ 21,396 100% 3 $ 64,189 21,375 $ 64,189 $ F. Conditional Development Permit each 19.00 $ 301 $ 5,726 $ 2,180 38% $ 5,726 100% 2 $ 11,452 4,360 $ 11,452 $ G. Geotechnical Report Review deposit $ 2,000 $ 10,000
H. Grading Policy Exception Planning Commission Review deposit 19.00 $ 301 $ 5,726 $ 1,560 27% $ 5,726 100% 2 $ 11,452 3,120 $ 11,452 $ I. Landscape Performance Deposit – Director’s Discretion deposit $ 5,000 $ 10,000 4 Variances and Conditional Use Permits
A. Minor Variance – Site Development Committee
i. Minor - Site Development Committee each 6.00 $ 301 $ 1,808 $ 3,120 173% $ 1,808 100% 3 $ 5,424 9,360 $ 5,424 $ ii. Major - Planning commission each 19.00 $ 301 $ 5,726 $ 5,200 91% $ 5,726 100% 4 $ 22,903 20,800 $ 22,903 $ Conditional Use Permit – Planning Commission each 0.00 $ 301 $ - $ 6,080 % $ - % $ - $ - $ - B. Conditional Use Permit [15]
i. Minimum Processing Fee per permit 7.00 $ 301 $ 2,109 $ 880 42% $ 2,109 100% 2 $ 4,219 1,760 $ 4,219 $ ii. Additional Processing/Hearing deposit 81.00 $ 301 $ 24,410 $ 6,000 25% $ 24,410 100% 2 $ 48,820 12,000 $ 48,820 $ CUP Renewal/Amendment – Planning Commission each 0.00 $ 301 $ - $ 3,840 % $ - % $ - $ - $ - C. CUP Renewal/Amendment [15]
i. Minimum Processing Fee per permit 7.00 $ 301 $ 2,109 $ 880 42% $ 2,109 100% 2 $ 4,219 1,760 $ 4,219 $ ii. Additional Processing/Hearing deposit 81.00 $ 301 $ 24,410 $ 6,000 25% $ 24,410 100% 2 $ 48,820 12,000 $ 48,820 $ 5 Environmental Review
Technical Environment Study Review each 0.00 $ 301 $ - $ 1,500 % $ - % $ - $ - $ - Preparation of Initial Study/NegDec by Staff each 0.00 $ 301 $ - $ 1,500 % $ - % $ - $ - $ - Preparation of Initial Study/NegDec by Outside
Consultant each Actual Cost Actual Cost
A. Initial Study/Negative Declaration/EIR [16]
i. Staff Administrative Fee per hour 1.00 $ 301 $ 301 10% added to Consultant Cost % $ 301 100% 2 $ 603 - $ 603 $
ii. Consultant Fee deposit Actual Cost Actual Cost
6 Planning Staff Blended Rate per hour [3] 1.00 $ 301 $ 301 $ 246 82% $ 301 100% - $ - $ - $ Planning Director per hour 1.00 $ 301 $ 301 $ 278 92% $ 301 100% $ - $ - $ - Principal Planner per hour 1.00 $ 301 $ 301 $ 246 82% $ 301 100% $ - $ - $ - Senior Planner per hour 1.00 $ 301 $ 301 $ 233 77% $ 301 100% $ - $ - $ - Associate Planner per hour 1.00 $ 301 $ 301 $ 220 73% $ 301 100% $ - $ - $ - Assistant Planner per hour 1.00 $ 301 $ 301 $ 213 71% $ 301 100% $ - $ - $ - NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COS, Page 2 of 5

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Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee Name NotesEstimated Average Labor Time Per
Activity (hours)
FBHR
Cost of Service
Per Activity Fee Type / Unit
7 Subdivisions and Mapping
A. Tentative Map [15]
Minor Land Division (<5 lots) each 0.00 $ 301 $ - $ 725 % $ - % $ - $ - $ - Deposit deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - Subdivision (5+ lots) each 0.00 $ 301 $ - $ 880 % $ - % $ - $ - $ - Deposit deposit 0.00 $ 301 $ - $ 10,000 % $ - % $ - $ - $ - i. Minimum Processing Fee initial fee 6.00 $ 301 $ 1,808 $ 725 40% $ 1,808 100% - $ - $ - $ ii. Additional Processing deposit 30.00 $ 301 $ 9,041 $ 5,000 55% $ 9,041 100% - $ - $ - $ iii. SB9 Lot Split each 14.00 $ 301 $ 4,219 New % $ 4,219 100% - $ - $ - $ B. Extension each 10.00 $ 301 $ 3,014 $ 550 18% $ 3,014 100% - $ - $ - $ C. Modification/Amendment [15]
i. Minimum Processing Fee per project 6.00 $ 301 $ 1,808 $ 625 35% $ 1,808 100% - $ - $ - $ ii. Additional Processing/Hearing deposit 18.00 $ 301 $ 5,424 $ 2,500 46% $ 5,424 100% - $ - $ - $ Final Map (moved to Engineering Fee Schedule)
Minor Land Division (<5 lots) deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - Subdivision (5+ lots) deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - Certificate of Correction (moved to Engineering) deposit $ 2,000 See Engineering Fee Schedule
D. Other Applications (additional Engineering Fees may
Apply)
i. Lot-Line Adjustment and Merger per hour 1.00 $ 301 $ 301 $ 725 241% $ 301 100% - $ - $ - $ ii. Certificate of Compliance per hour 1.00 $ 301 $ 301 $ 725 241% $ 301 100% - $ - $ - $ iii. Easement Review deposit per hour 1.00 $ 301 $ 301 $ 3,500 1161% $ 301 100% - $ - $ - $ 8 Short-Term Rental Licenses
A. Initial each 2.00 $ 301 $ 603 $ 205 34% $ 603 100% 3 $ 1,808 615 $ 1,808 $ B. Renewal each 1.00 $ 301 $ 301 $ 105 35% $ 301 100% - $ - $ - $ C. Conditional each [4] 4.00 $ 301 $ 1,205 $ 1,350 112% $ 1,205 100% - $ - $ - $ NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COS, Page 3 of 5

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Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee Name NotesEstimated Average Labor Time Per
Activity (hours)
FBHR
Cost of Service
Per Activity Fee Type / Unit
9 Other Fees
Annexation deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - Up to Four Lots (deposit is per number of lots) each 0.00 $ 301 $ - $ 880 % $ - % $ - $ - $ - Deposit deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - More than Four Lots (deposit is per number of lots) each 0.00 $ 301 $ - $ 880 % $ - % $ - $ - $ - Deposit deposit 0.00 $ 301 $ - $ 5,000 % $ - % $ - $ - $ - Annexation - Extension/Modification each 0.00 $ 301 $ - $ 205 % $ - % $ - $ - $ - Deposit deposit 0.00 $ 301 $ - $ 2,000 % $ - % $ - $ - $ - A. Annexation [15]
i. Minimum Processing Fee per project 4.00 $ 301 $ 1,205 $ 880 73% $ 1,205 100% - $ - $ - $ ii. Additional Processing/Hearing deposit 100.00 $ 301 $ 30,136 $ 5,000 17% $ 30,136 100% - $ - $ - $ B. General Plan Amendment [15]
i. Minimum Processing Fee per project 4.00 $ 301 $ 1,205 $ 880 73% $ 1,205 100% - $ - $ - $ ii. Additional Processing/Hearing deposit 40.00 $ 301 $ 12,054 $ 5,000 41% $ 12,054 100% - $ - $ - $ C. Municipal Code Amendment [15]
i. Minimum Processing Fee per project 4.00 $ 301 $ 1,205 $ 880 73% $ 1,205 100% - $ - $ - $ ii. Additional Processing/Hearing deposit 40.00 $ 301 $ 12,054 $ 5,000 41% $ 12,054 100% - $ - $ - $ Zoning Ordinance Interpretation each 0.00 $ 301 $ - $ 830 % $ - % $ - $ - $ - D. Historic Review/Mills Act Agreement [15]
i. Minimum Processing Fee per project 3.00 $ 301 $ 904 $ 725 80% $ 904 100% - $ - $ - $ ii. Additional Processing/Hearing deposit 14.00 $ 301 $ 4,219 $ 3,000 71% $ 4,219 100% - $ - $ - $ E. By Right Review and Inspection Fee Post Entitlement
Building Permit Review per hour 1.00 $ 301 $ 301 New % $ 301 100% 667 $ 201,080 - $ 201,080 $ F. Application Process Violation each [5] Up to 10X
application fee
Up to 10X
application fee
G. Code Compliance Inspection per inspection 2.00 $ 301 $ 603 $ 300 50% $ 603 100% - $ - $ - $ H. Street Address Change each 3.00 $ 301 $ 904 $ 650 72% $ 904 100% - $ - $ - $ I. Williamson Act - New Application [15]
i. Minimum Processing Fee initial fee 4.00 $ 301 $ 1,205 New % $ 1,205 100% - $ - $ - $ ii. Additional Processing deposit 40.00 $ 301 $ 12,054 New % $ 12,054 100% - $ - $ - $ NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COS, Page 4 of 5

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Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee Name NotesEstimated Average Labor Time Per
Activity (hours)
FBHR
Cost of Service
Per Activity Fee Type / Unit
10 Impact Fees [9]
A. Pathway Fee each [6] See impact fee
schedule
See impact fee
schedule
B. Recreation In-Lieu Fee each [7] See impact fee
schedule
See impact fee
schedule
C. Storm Drainage Fee per s.f. [8] See impact fee
schedule
See impact fee
schedule
D. Impact Fees And Waivers each New
See impact fee
schedule
11 Planning Hourly Rate - For services requested of Town staff which have no fee listed in this fee schedule. per hour 1.00 $ 301 $ 301 $ 233 77% $ 301 100% - $ - $ - $ TOTAL 340,690 $ 1,271,197 $ 1,271,197 $
[Notes]
[1] This fee is set per Article 10 in Chapter 1 in Title 10 (Zoning) in the Municipal Code. The fee is non- refundable, and the deposit is used to cover all time accrued in the review and processing of the appeal. [2] This fee is collected when a peer review of an third party consulting arborist report is necessary. [3] These are the rates used when staff time is billed against a deposit. These hourly rates are set as part of the Town’s annual adopted budget. [4] These fees are set per Municipal Code Section 10-1.1206. [5] The violation fee is per Municipal Code Section 10-2.1318, with the specific amount determined by the Planning and Building Director based on the nature of the violation. Not evaluated by NBS [6] This fee is set per Resolution 62-19. *For Accessory Dwelling Units, this fee shall be waived for the Planning Period 2023-2031. [7] This fee is set per Municipal Code Section 9-1.1403. [8] This fee assessed on all subdivisions for new hardscape/impervious area added within a public right-of- way or easement. [9] NBS did not evaluate; placeholder for Master Fee Schedule only [10] Minor Administrative projects do not require coordination with other reviewing agencies. Major Administrative projects require coordination with Public Works, Fire Department, Geotechnical Consultant, etc. [11] Fast Track Hearing Review are projects that require Planning Commission review but may qualify for Fast Track with review from just the CDD Director. [12] Deposits are collected and are not closed until the project is complete; additional planning hours/costs may apply during Engineering and/or Building plan check and permitting processes. [13] Pre-Application consultations up to 15 minutes will be provided at no charge to the applicant [14] Fee applies to projects that are not deposit-based and where submittals exceeding 3 resubmittals require additional staff review and support [15] The minimum fee is a non- refundable processing fee, and the deposit is used to cover all time accrued in the review and processing of the permit/project. [16] Fee is equal to the actual cost to prepare the work based on an approved proposal from an outside consultant. Town staff will charge hourly to cover administrative time/review [3] This amount is the actual cost to prepare the work based on an approved proposal from an outside consultant + a 10% administrative fee to cover staff time.

NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COS, Page 5 of 5

Page 678 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX A.2
Cost of Service Analysis – Building Administration Division

Page 679 of 1234 ends

Town of Los Altos Hills APPENDIX A.2
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Town Tech
Processing Insp
Total
Hours
Building Permit Fees (fees include all associated mechanical, plumbing, and electrical trades) [1]
Project Processing and Intake Fee All Projects Base Fee - Inspection Fee

0.00 0.00 0.00 $ 362 $ - $ 240 % $ - % $ - $ - $ -
All Projects - Modifier 0.00 0.00 0.00 $ 362 $ -
.9% of Project
Valuation
% $ - % $ - $ - $ -
1 Construction Valuation [2]
.9% of Project
Valuation + $240
Project Processing
Fee
$ 50,000
service fee
up to
$50,000

2.50 1.00 3.50 $ 1,267 362 $ $ 690 54% $ 1,267 100% 273 $ 345,895 188,370 $ 345,895 $ each additional $1000 or fraction thereof each add'l
$1,000 0.0100 0.1000 0.1100 $ 39.82 362 $ $ 9.00 N/A $ 39.82 N/A 1,224 $ 48,724 11,013 $ 48,724 $ $ 100,001
service fee
@
$100,001

3.00 6.00 9.00 $ 3,258 362 $ $ 1,140 35% $ 3,258 100% 62 $ 201,998 70,681 $ 201,998 $ each additional $1000 or fraction thereof each add'l
$1,000 0.0038 0.0300 0.0338 $ 12.22 362 $ $ 9.00 N/A $ 12.22 N/A 8,424 $ 102,916 75,812 $ 102,916 $ $ 500,001
service fee
@
$500,001

4.50 18.00 22.50 $ 8,145 362 $ $ 4,740 58% $ 8,145 100% 10 $ 81,451 47,400 $ 81,451 $ each additional $1000 or fraction thereof each add'l
$1,000 0.0020 0.0120 0.0140 $ 5.07 362 $ $ 9.00 N/A $ 5.07 N/A 855 $ 4,335 7,698 $ 4,335 $ $ 1,000,001
service fee
@
1,000,001

5.50 24.00 29.50 $ 10,679 362 $ $ 9,240 87% $ 10,679 100% 14 $ 149,508 129,360 $ 149,508 $ each additional $1000 or fraction thereof each add'l
$1,000 0.0003 0.0015 0.0018 $ 0.63 362 $ $ 9.00 N/A $ 0.63 N/A 17,323 $ 10,974 155,907 $ 10,974 $ $ 5,000,001
service fee
@
$5,000,001

6.50 30.00 36.50 $ 13,213 362 $ $ 45,240 342% $ 13,213 100% - $ - - $ - $ each additional $1000 or fraction thereof each add'l
$1,000 0.0013 0.0060 0.0073 $ 2.64 362 $ $ 9.05 N/A $ 2.64 N/A - $ - - $ - $ Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee
No.

Page 680 of 1234 ends

Town of Los Altos Hills APPENDIX A.2
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Town Tech
Processing Insp
Total
Hours
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee
No.

Fee Name
Fee Type /
Unit NotesCost of Service Per Activity
Estimated Average Labor Time Per
Activity (hours)
FBHR
Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
2 Itemized Permits
A. Reroof (<$50K construction valuation) per permit 1.00 1.50 2.50 $ 906 362 $ $ 375 41% $ 906 100% 51 $ 46,184 19,125 $ 46,184 $ B. Reroof (>$50K construction valuation) per permit $375+0.9% of project valuation
See Construction
Valuation Permits
C. Demolition per permit 1.00 0.60 1.60 $ 579 362 $ $ 180 31% $ 579 100% 7 $ 4,056 1,260 $ 4,056 $ D. Swimming Pools per permit 3.00 1.80 4.80 $ 1,738 362 $ New % $ 1,738 100% - $ - $ - $ E. Solar/Photovoltaic - Residential [3]
i. up to 15 kW per permit 1.00 0.60 1.60 $ 579 362 $ $ 450 78% $ 450 78% 112 $ 64,896 50,400 $ 50,400 $ ii. Over 15 kW per kW 0.0667 0.0400 0.1067 $ 39 362 $ $ 15 39% $ 15 39% 1090 $ 42,100 16,348 $ 16,348 $ F. Solar/Photovoltaic - Commercial [3]
i. Up to 50 kW per kW 3.00 2.00 5.00 $ 1,810 362 $ New % $ 1,000 55% - $ - $ - $ ii. Between 51kW and 250kW per kW New $ 7
iii. Solar Commercial Systems (250kW) per permit 3.00 4.00 7.00 $ 2,534 362 $ New % $ 2,400 95% - $ - $ - $ iv. For each kW above 250kW per kW New $ 5
65% of Building
Permit Fee (Town
Keeps 25%)
Plan Check Fee
recalibrated in NBS
Narrative Report
3 Building Plan Check Fee (fees include all associated
mechanical, electrical, and plumbing plan check) annual 0.00 740.65 740.65 $ 268,120 362 $ $ 132,600 49% $ 268,120 100% 1 $ 268,120 132,600 $ 268,120 $ Mechanical, Electrical, and Plumbing Permits each
All Projects Base Fee - Inspection Fee [1] 0.00 0.00 0.00 $ 362 $ - $ 180 % $ - % $ - $ - $ - All Projects - Modifier [1] 0.00 0.00 0.00 $ 362 $ -
.9% of Project
Valuation
% $ - % $ - $ - $ -
4 Mechanical, Electrical, and Plumbing Permits (stand alone - no Building Permit)
A. Furnace each 1.00 0.60 1.60 $ 579 362 $ $ 82 14% $ 579 100% 55 $ 31,868 4,510 $ 31,868 $ B. Gas Lines each 1.00 0.60 1.60 $ 579 362 $ $ 82 14% $ 579 100% 2 $ 1,159 164 $ 1,159 $ C. Water Heater each 1.00 0.60 1.60 $ 579 362 $ $ 82 14% $ 579 100% 14 $ 8,112 1,148 $ 8,112 $ D. Other stand alone MEP permits each 1.00 0.60 1.60 $ 579 362 $ $ 82 14% $ 579 100% - $ - $ - $ 5 Inspection Fees [4]
A. During normal business Hours per 1/2
hour

0.00 0.50 0.50 $ 181 362 $ $ 210 116% $ 181 100% 15 $ 2,715 3,150 $ 2,715 $ B. After normal business hours per 1/2
hour

0.00 0.50 0.50 $ 181 362 $ $ 240 133% $ 181 100% - $ - $ - $ C. Reinspection per 1/2
hour

0.00 0.50 0.50 $ 181 362 $ $ 210 116% $ 181 100% 56 $ 10,180 11,810 $ 10,180 $ D. Inspection for which no fee is otherwise indicated per 1/2 hour

0.00 0.50 0.50 $ 181 362 $ $ 210 116% $ 181 100% 3 $ 543 630 $ 543 $ Code Compliance Inspection each 0.00 0.00 0.00 $ 362 $ - $ 300 % $ - % $ - $ - $ - I. NPDES C.3 Review each 0.00 0.00 0.00 $ 362 $ - $ 4,000 % $ - % $ - $ - $ - NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 BLDG - COS, Page 2 of 4

Page 681 of 1234 ends

Fee Name
Fee Type /
Unit NotesCost of Service Per Activity
Estimated Average Labor Time Per
Activity (hours)
FBHR
Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
6 Other Permit Fees
A. Appeal Fee
i. Minimum Processing Fee each 2.00 0.00 2.00 $ 724 362 $ $ 900 124% $ 724 100% - $ - $ - $ ii. Additional Processing/Hearing Fee deposit 20.00 0.00 20.00 $ 7,240 362 $ $ 2,000 28% $ 7,240 100% - $ - $ - $ Plan Retention Fee per page [x] $ 25 $ 25
Plan Retention Fee - Electronic Plans per plan
set
[x] $ 75 $ 75
B. Extension of Building Permit each 1.00 0.00 1.00 $ 362 362 $ $ 180 50% $ 362 100% 59 $ 21,358 10,620 $ 21,358 $ C. Replacement of Inspection Card each 1.00 0.00 1.00 $ 362 362 $ $ 80 22% $ 362 100% - $ - $ - $ D. Additional Plan Review [4]
i. Minimum Processing Fee - Town Staff each 1.50 0.00 1.50 $ 543 362 $ $ 350 64% $ 543 100% 144 $ 78,194 50,400 $ 78,194 $ ii. Plan Check Consultant deposit Actual Cost Actual Cost E. Temporary Certificate of Occupancy each [5] 1.00 0.00 1.00 $ 362 362 $ $ 500 138% $ 362 100% 10 $ 3,620 5,000 $ 3,620 $ Street Address Change(moved to Planning) per request 0.00 0.00 0.00 $ 362 $ - $ 650 % $ - % $ - $ - $ - F. Credit Card Transaction fees each See Finance Fee
Schedule
See Finance Fee
Schedule
G. Refund Policy Fee each per City Policy per City Policy H. Building Department review of Planning or
Engineering submittals per hour [6] 1.00 0.00 1.00 $ 362 362 $ $ 210 58% $ 362 100% - $ - $ - $ Housing Program Fee Waiver - Placeholder 0.00 0.00 0.00 $ 362 $ - New % $ - % $ - $ - $ - I. Expedited Service Fee each [12]
i. Staff Administrative Fee 1.00 0.00 1.00 $ 385 385 $ New % $ 385 100% - $ - $ - $ ii. Consultant Fee New At Cost
7 Planning and Engineering Review and Inspection Fees [7] varies See Plng/Eng Fee Schedules
Site Development Review each 0.00 0.00 0.00 $ - $ 830 % $ - % 12 $ 9,960 $ - $ - Site Development compliance Inspections each 0.00 0.00 0.00 $ - $ 980 % $ - % 12 $ 11,760 $ - $ - ADU Plan Review each 0.00 0.00 0.00 $ - $ 725 % $ - % 21 $ 15,225 $ - $ - ADU Compliance Inspections per
inspection

0.00 0.00 0.00 $ - $ 830 % $ - % 21 $ 17,430 $ - $ -
By Right Review and Inspection Fee Post Entitlement Building Permit Review per hour [8] 1.00 0.00 1.00 $ 362 $ 362 $ 725 200% $ 362 100% $ - $ - $ - 8 Penalties
A. Work Without a Permit each [9] up to 4X Permit
Fee
up to 4X Permit
Fee
B. Construction Time Limits Exceeded penalty [11] Refer to MC sec. 8-

10.08 Refer to MC sec. 8-

10.08 9 State of CA Fees
A. Green Building Fee each Set by State Set by State
B. Strong Motion Instrumentation & Seismic Hazard
mapping Fee
per page Set by State Set by State
C. Energy Fee per plan
set
Set by State Set by State
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 BLDG - COS, Page 3 of 4

Page 682 of 1234 ends

These review and inspection fees are assessed to all building permits that are subject to Planning and Engineering review and compliance inspections. [4] If more than three reviews are required to issue a permit or more than six inspections required final a permit, additional review/inspections fees may be assessed.

This fee is applied when an application requires more than three plan checks to be completed. [5] Approval by the Planning and Building Director is required to issue a Temporary Certificate of Occupancy and the project must demonstrate special circumstances. [6] Other department fees may apply
[7] Planning will continue to charge against open deposits until projects are complete; See Engineering fee schedule for specific building plan and permit review fees [8] Includes ADU plan review and compliance inspection fees [9] The violation fee is set per Municipal Code sections 8-8.05 and 10-2.1318, with the specific amount determined by the Planning and Building Director based on the nature of the violation [10] This fee set per Municipal Code section 8-10.08 Penalty for Failure to comply with construction time limits [11] This fee set per Municipal Code Section 8-7.05.
[12] Not evaluated by NBS; Fees set as contract passthrough NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 BLDG - COS, Page 4 of 4

Page 683 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX A.3
Cost of Service Analysis – Engineering Administration Division

Page 684 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Engineering Fee Schedule [3]
1 Engineering Review of Planning Applications
A. Site Development and Other Planning Reviews
i. Minor Reviews - Staff review of projects that are minor in nature such as ADU's, residential additions, landscape improvements, O/M agreements, and remodel projects. Includes more than 50 CY grading review. per project 5.00 $ 359 $ 1,796 New % $ 1,796 100% 50 $ 89,818 - $ 89,818 $ ii. Major Reviews - Staff review of projects that are more complex in nature such as new residences, demolition and rebuild projects, new pool projects, and new residences with an accessory dwelling unit. Includes 50CY or less grading review.
per project 10.00 $ 359 $ 3,593 New % $ 3,593 100% 11 $ 39,520 - $ 39,520 $ iii. Miscellaneous Reviews Engineering Staff (varies; based on scope & actual cost) deposit New $ 1,000
iv. Miscellaneous Reviews Third-Party (varies; based on scope & actual cost) a. Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% of Consultant fee % $ 719 100% - $ - $ - $
b. Consultant Fee deposit $500 - $5,000
deposit $ 3,000
B. Engineering Review for Subdivision and Mapping Applications Tentative Map
i. Minor Land Division (<5 lots) - staff review per project [12] 3.00 $ 359 $ 1,078 $ 725 67% $ 1,078 100% - $ - $ - $ Deposit per project [12] 0.00 $ 359 $ - $ 5,000 % $ - % $ - $ - $ - ii. Subdivision (5+ lots) - staff review per project [12] 5.00 $ 359 $ 1,796 $ 880 49% $ 1,796 100% - $ - $ - $ Deposit per project [12] 0.00 $ 359 $ - $ 10,000 % $ - % $ - $ - $ - iii. Extention per project [12] 0.00 $ 359 $ - $ 550 % $ - % $ - $ - $ - iii. Modification / Amendment - staff review per project [12] 1.00 $ 359 $ 359 $ 625 174% $ 359 100% - $ - $ - $ Deposit per project [12] 0.00 $ 359 $ - $ 2,500 % $ - % $ - $ - $ - Final Map
i. Minor Land Division (<5 lots): Final Map Review - staff review [12] a. Staff review per project 5.00 $ 359 $ 1,796 10% of Consultant fee % $ 1,796 100% - $ - $ - $
b. Consultant Fee deposit $ 5,000 $ 5,000
ii. Minor Land Division (<5 lots): Subdivision Improvement Plan Review - staff review
a. Staff's Third-Party Review Oversight & Deposit Administration per project 5.00 $ 359 $ 1,796 10% of Consultant fee % $ 1,796 100% - $ - $ - $
b. Consultant Fee deposit $ 5,000 $ 5,000
iii. Minor Land Division (<5 lots): Subdivision Improvements - Inspections - staff review
deposit / per
hour $ 5,000 $500/each work day
iii. Minor Land Division (<5 lots): Subdivision Improvements - Inspections by Third-Party
a. Staff's Third-Party Review Oversight & Deposit Administration per project 5.00 $ 359 $ 1,796 10% added to Consultant Cost % $ 1,796 100% - $ - $ - $
b. Consultant Fee deposit Actual Cost $ 10,000
iv. Subdivision (5+ lots): Final Map Review - staff review deposit [12] a. Staff's Third-Party Review Oversight & Deposit Administration per project 8.00 $ 359 $ 2,874 10% of Consultant fee % $ 2,874 100% - $ - $ - $
b. Consultant Fee deposit $ 5,000 $ 10,000
Fee
No.

Page 685 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Fee
No.

Fee Name Fee Type /
Unit Notes
Estimated
Average Labor
Time Per
Activity (hours)
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis FBHR
Cost of
Service Per
Activity
Current Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
v. Subdivision (5+ lots): Subdivision Improvement - Plan Review - staff review
a. Staff's Third-Party Review Oversight & Deposit Administration per project 8.00 $ 359 $ 2,874 10% added to Consultant Cost % $ 2,874 100% - $ - $ - $
b. Consultant Fee deposit $ 5,000 $ 10,000
iii. Subdivision (5+ lots): Subdivision Improvement Plan Review by ThirdParty (i.e. Structural, Geotechnical, etc.)deposit per review
a. Staff's Third-Party Review Oversight & Deposit Administration per project 4.00 $ 359 $ 1,437 10% added to Consultant Cost % $ 1,437 100% $ - $ - $ -
b. Consultant Fee deposit Actual Cost $5,000 to $20,000 viii. Subdivision (5+ lots): Subdivision Improvement - Inspections by staff deposit / per day New $500/each work day
vi. Subdivision (5+ lots): Subdivision Improvement - Inspections by ThirdParty a. Staff's Third-Party Review Oversight & Deposit Administration deposit 10% added to Consultant Cost $ 10,000
b. Consultant Fee deposit Actual Cost $ 20,000
vii. Certificate of Correction - staff review per project deposit [12] 1.00 $ 359 $ 359 $ 2,000 557% $ 359 100% - $ - $ - $ C. Other Applications
i. Engineering Review of Lot line Adjustments, Mergers, Certificate of Compliance, Easement Reviews, Easement Vacations, Public Easements (utility or pathways) and ROW Dedication
a. Staff's Oversight/Review/Processing Council Approval per project 6.00 $ 359 $ 2,156 10% added to Consultant Cost % $ 2,156 100% - $ - $ - $
b. Consultant Fee deposit Actual Cost $ 5,000
ii. Sight Distance and Traffic Study Peer Review
a. Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Consultant Cost % $ 719 100% - $ - $ - $
b. Consultant Cost deposit [1] [5]
[14] $ 3,000 $ 3,000
D. NPDES C.3 Projects (also applicable to Building Permit Applications, if no Planning Applications) [1]
i. NPDES C.3 Review - Third-party
a. Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Consultant Cost % $ 719 100% - $ - $ - $
b. Consultant Fee deposit $ 4,000 $ 5,000
ii. NPDES C.3 Maintenance Agreement and Inspections per project deposit 10.00 $ 359 $ 3,593 $ 3,000 84% $ 3,593 100% - $ - $ - $ NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 ENG - COS, Page 2 of 6

Page 686 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Fee
No.

Fee Name Fee Type /
Unit Notes
Estimated
Average Labor
Time Per
Activity (hours)
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis FBHR
Cost of
Service Per
Activity
Current Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
2 Engineering Review of Building Permits
A. Engineering Review - such as new construction, additions, remodels, pools, decks, and retaining walls. per proejct 4.25 $ 359 $ 1,527 New % $ 1,527 100% 127 $ 193,917 - $ 193,917 $ B. Engineering Review - ADU and SB9 dwelling projects. per project 4.25 $ 359 $ 1,527 New % $ 1,527 100% 30 $ 45,807 - $ 45,807 $ C. Erosion Control Inspections per insp. [13] 2.00 $ 359 $ 719 $ 210 29% $ 719 100% 157 $ 112,811 32,970 $ 112,811 $ 3 Encroachment into the Public Right-of-Way and Public Easements A. Application Fee per permit 2.50 $ 359 $ 898 $ 326 36% $ 898 100% 169 $ 151,792 55,094 $ 151,792 $ Street and Pathway Excavation Permit in Public ROW [7]
A. Permit Review Fee per permit 1.00 $ 359 $ 359 $ 159 44% $ 159 44% 0 $ - $ - $ - B. Other Street Charges, where applicable (minimum $520) per sq.ft. [4] $ 11 $ 11 C. Other Pathway Charges, where applicable (minimum $520) per sq.ft. [4] $ 1.28 $ 1.28 D. Trenching Fee - Shoulders (minimum $400) per l.f. [4] $ 17 $ 17 E. Driveway Cuts Fence; Wall; irrigation; Driveway Cuts (Maximum $595) per l.f. [4] $ 17 $ 17 F. Bond Deposit
i. Bond Deposit (Tier 1) - Up to $30,000 project valuation - cash security deposit [1] [9] $ 3,000 $ 3,000 ii. Bond Deposit (Tier 2) - Over $30,000 project valuation - cash security and bond deposit [1] [9] Valuation Valuation
iii. Bond Processing Fee per deposit 1.50 $ 359 $ 539 10% added to Deposit Cost
% $ 539 100% - $ - $ - $
iv. Encroachment Permit Application Process violation (3x total encroachment fee) per permit
3X total
Encroachment Fee
Up to 10X
application fee,
(3X minimum)
G. Inspection Deposit for most Encroachment Permits - Staff deposit / per hour 1.00 $ 359 $ 359 $ 1,000 278% $ 359 100% 0 $ - $ - $ - G. Inspection Deposit for Minor Utilities (e.g., sewer laterals) / Major Projects (above $30k valuation) - that staff can inspect - Staff deposit $ 3,000 $10,000 - $40,000
based on length
and complexity of
project
H. Inspection Deposit for Main Utilities / Major Projects (above $30k $100k valuation) - by Third-Party pending complexity and duration of the project. i. Staff's Third-Party Review Oversight & Deposit Administration per project 4.00 $ 359 $ 1,437 10% added to Consultant Cost % $ 1,437 100% - $ - $ - $
ii. Consultant Fee deposit / per
day Actual Cost
$10,000 - $40,000
based on length
and complexity of
project
I. Traffic Control Plan Review (Traffic Consultant)
i. Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Deposit Cost
% $ 719 100% - $ - $ - $
ii. Standard Lane Closures - Consultant Cost per sheet [10] [14] $ 300 Actual Cost
iii. Long-Term Lane Closures (over one week)- Consultant Cost per sheet [10] [14] $ 900 Actual Cost
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 ENG - COS, Page 3 of 6

Page 687 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Fee
No.

Fee Name Fee Type /
Unit Notes
Estimated
Average Labor
Time Per
Activity (hours)
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis FBHR
Cost of
Service Per
Activity
Current Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
J. Pathway Related Fee
i.. Staking of Pathway by Third-Party Surveyor (only applicable when developers request this service from the Town) [1] [5]
a.Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Deposit Cost
% $ 719 100% - $ - $ - $
b. Consultant Fee deposit
$3,000 to $8,000
(varies based on
scope and actual
cost)
$3,000 to $8,000
(varies based on
scope and actual
cost)
ii. Review of Pathway staking by Third-Party Surveyor (only applicable if staking survey information provided by developers need to be validated or confirmed)
deposit [1] [5]
a.Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Deposit Cost
% $ 719 100% - $ - $ - $
b. Consultant Fee deposit $ 3,000 $ 3,000
iii. Pathway Survey/Environmental/Design Review (onsite or offsite) - Engineering Staff (applicable to all pathway projects for staff to oversee) deposit [1] [5] [11] $ 1,000 1,000 $ iv. Pathway Construction Inspections and Compaction Testing (for Engineering staff to inspect pathway construction and for third-party vendors to perform compaction tests)
deposit [1] [5]
[11] $ 1,000 1,000 $
4 Grading
A. Grading Inspections
i. Simple (0 to 50 cubic yards) each 2.00 $ 359 $ 719 New % $ 719 100% $ - $ - $ - i. Standard (over 50 cubic yards involves construction) -Total fee determined after plan review per project [1] 5.00 $ 359 $ 1,796 New % $ 1,796 100% - $ - $ - $ B. Grading Moratorium Exception Review
i. Staff's Third-Party Review Oversight & Deposit Administration per project 2.00 $ 359 $ 719 10% added to Consultant Cost % $ 719 100% - $ - $ - $
ii. Consultant Cost deposit [1] [5] $ 5,000 $ 5,000
5 Sewer
A. Sewer Connection Review - by staff deposit [1] 5.00 $ 359 $ 1,796 $ 1,000 56% $ 1,796 100% - $ - $ - $ B. Sanitary Sewer Main Extension Review - by staff deposit [1] $ 5,000 $ 5,000 C. Connection Fees
i. Sewer Connection Fee (Residence) (X1 unit of service) each [6] As determined in Town Resolution
As determined in
Town Resolution
ii. Sewer Connection Fee (Church ) (X1 unit of service) each [6] As determined in Town Resolution
As determined in
Town Resolution
iii. Sewer Connection Fee (Country Club) (X2.68 unit of service) each [6] As determined in Town Resolution
As determined in
Town Resolution
iv. Sewer Connection Fee (Office ) (X1.84 unit of service) each [6] As determined in Town Resolution
As determined in
Town Resolution
NBS - Local Government Solutions
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Page 688 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Fee
No.

Fee Name Fee Type /
Unit Notes
Estimated
Average Labor
Time Per
Activity (hours)
Annual Estimated Revenues
Current Fee Full Cost
Recovery
Rec'd Fee
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis FBHR
Cost of
Service Per
Activity
Current Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
v. Sewer Connection Fee (Fire Station) (X 3 unit of service) each [6] As determined in Town Resolution
As determined in
Town Resolution
vi. Sewer Connection Fee (Elementary School) (X1 unit of service for ea. 26 students in average daily attendance) each [6] As determined in Town Resolution As determined in
Town Resolution
vii. Sewer Connection Fee (Junior High School without gymnasium and/ or cafeteria) (X1 unit of service for ea. 26 students in average daily attendance)
each [6] As determined in
Town Resolution
As determined in
Town Resolution
viii. Sewer Connection Fee (Junior High School with gym and or cafeteria) (X1 unit of service for ea. 20 students in average daily attendance) each [6] As determined in Town Resolution As determined in
Town Resolution
ix. Sewer Connection Fee (High School) (X1 unit of service for ea. 15 students in average daily attendance) each [6] As determined in Town Resolution As determined in
Town Resolution
x. Sewer Connection Fee (Junior College) (X1 unit of service for ea. 10 students in average daily attendance) each [6] As determined in Town Resolution As determined in
Town Resolution
xi. Sewer Connection Fee (Boarding Schools/convents) (X1 unit of service for ea. 3.5 resident students in average daily attendance, plus 1 for each 10 non resident)
each [6] As determined in
Town Resolution
As determined in
Town Resolution
xii. Sewer Reimbursement Fee - (When connecting to a privately developed sewer line) each [6] As determined in Town Resolution
As determined in
Town Resolution
xiii. Annual Sewer Charge per year [6] As determined in Town Resolution
As determined in
Town Resolution
D. Industrial Waste Discharge Permit per permit Full Cost to Town Full Cost to Town E. Solid Waste Collection and Disposal Monthly Fee per month [6] See Solid Waste Fee Schedule
See Solid Waste
Fee Schedule
F. Sewer Capacity/Impact/Rate Study
i. Staff Administrative Fee per project [5] 6.00 $ 359 $ 2,156 10% added to Consultant Cost % $ 2,156 100% - $ - $ - $
ii. Consultant Cost deposit [1] [5] $ 10,000 $ 10,000
6 Other Fees
A. Appeal Fee
i. Minimum Processing Fee per appeal 8.00 $ 359 $ 2,874 $ 900 31% $ 2,874 100% - $ - $ - $ ii. Additional Processing/Hearing Fee deposit 8.00 $ 359 $ 2,874 $ 2,000 70% $ 2,874 100% - $ - $ - $ B. Town Attorney Land Use Review (as needed)
i. Staff Administrative Fee per hour 1.00 $ 359 $ 359 10% added to legal cost % $ 359 100% - $ - $ - $
ii. Legal Review deposit $ 2,000 2,000 $
C. Effort Out of Standard Scope actual cost /
hourly
Varies, based on
Scope
Varies, based on
Scope
D. Fee for any work done without a grading approval / encroachment permit penalty [8] New Up to 10X
(minimum 3X)
NBS - Local Government Solutions
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Page 689 of 1234 ends

Town of Los Altos Hills APPENDIX A.3
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Fee
No.

If there is more than one action associated with a project, including - zoning permits, Site Development, Variances, Conditional Use Permits, Environmental Review, separate fees for each action apply and the applicant shall pay NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 ENG - COS, Page 6 of 6

Page 690 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX B.1
Fully Burdened Hourly Rate Analysis – Planning Administration Division

Page 691 of 1234 ends

Town of Los Altos Hills APPENDIX B.1
User Fee Study FY 2025-26
Staff Allocation Detail - Planning Administration Division Planning Administration 011-3100 Notes
Title Total 1 FTE Base Hours
Holiday/ Sick/
Vacation2
Net Available
Hours
Plng Division
Admin
Public
Information/
General Counter
Long Range /
Advance
Planning
Code
Enforcement
Current Planning
- Direct Services Total
Assistant Planner $ 150,820 1.00 2,080 368 1,712 10% 20% 0% 0% 70% 100% Assistant Planner 150,820 1.00 2,080 368 1,712 10% 0% 90% 0% 0% 100% Associate Planner 141,661 0.80 1,664 294 1,370 10% 0% 0% 0% 90% 100% Community Development Director 147,858 0.55 1,144 202 942 10% 0% 90% 0% 0% 100% Management Analyst 40,860 0.25 520 92 428 100% 0% 0% 0% 0% 100% Planning Technician 30,270 0.30 624 110 514 10% 70% 0% 0% 20% 100% Sr. Planner 137,361 0.80 1,664 294 1,370 20% 10% 5% 5% 60% 100% Asst. City manager 11,165 0.05 104 18 86
Director PW 16,991 0.05 104 18 86
Engineer 42,723 0.20 416 74 342
Engineer 10,392 0.05 104 18 86
Subtotal $ 880,921 5.05 10,504 1,858 8,646
Adjustments
Associate Planner [3] $ 3,542 0.02 42 7 34 10% 0% 0% 0% 90% 100% Sr. Planner [3] 3,434 0.02 42 7 34 20% 10% 5% 5% 60% 100% Community Development Analyst [4] 108,000 0.94 1,964 - 1,964 20% 10% 5% 5% 60% 100% Assistant Planner [5] (150,820) (1.00) (2,080) (368) (1,712) 10% 0% 90% 0% 0% 100% Asst. City manager [6] (11,165) (0.05) (104) (18) (86)
Director PW [7] (16,991) (0.05) (104) (18) (86)
Engineer [7] (42,723) (0.20) (416) (74) (342)
Engineer [7] (10,392) (0.05) (104) (18) (86)
Planning Administration 011-3100 Total $ 763,806 4.68 9,743 1,376 8,367 Notes
[2] Sourced from the Town's Employee Handbook Online.
[3] Planning staff in Building budget adjusted into Planning [4] CD Analyst from Contract Staffing
[5] Vacant position removed from adopted budget per CD Director [6] Position removed from Planning budget for fee model purposes [7] Engineering positions in Planning budget moved to Engineering. [1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" Individual Staff Positions [1] FY 26 Salary
and Benefits Annual Available Working Hours Annual Time Allocation NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - Staff, Page 1 of 6

Page 692 of 1234 ends

Town of Los Altos Hills
User Fee Study FY 2025-26
Staff Allocation Detail - Planning Administration Division Planning Administration 011-3100 Notes
Title
Assistant Planner
Assistant Planner
Associate Planner
Community Development Director
Management Analyst
Planning Technician
Sr. Planner
Asst. City manager
Director PW
Engineer
Engineer
Subtotal
Adjustments
Associate Planner [3]
Sr. Planner [3]
Community Development Analyst [4]
Assistant Planner [5]
Asst. City manager [6]
Director PW [7]
Engineer [7]
Engineer [7]
Planning Administration 011-3100 Total
Notes
[2] Sourced from the Town's Employee Handbook Online.
[3] Planning staff in Building budget adjusted into Planning [4] CD Analyst from Contract Staffing
[5] Vacant position removed from adopted budget per CD Director [6] Position removed from Planning budget for fee model purposes [7] Engineering positions in Planning budget moved to Engineering. [1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" Individual Staff Positions [1]
APPENDIX B.1
Plng Division
Admin
Public
Information/
General
Counter
Long Range /
Advance
Planning
Code
Enforcement
Current
Planning -
Direct
Services
Total Plng Division
Admin
Public
Information/
General
Counter
Long Range /
Advance
Planning
Code
Enforcement
Current
Planning -
Direct
Services
Total
171 342 - - 1,198 1,712 $ 15,082 $ 30,164 $ - $ - $ 105,574 $ 150,820 171 - 1,541 - - 1,712 15,082 - 135,738 - - 150,820
137 - - - 1,233 1,370 14,166 - - - 127,495 141,661
94 - 847 - - 942 14,786 - 133,072 - - 147,858
428 - - - - 428 40,860 - - - - 40,860
51 360 - - 103 514 3,027 21,189 - - 6,054 30,270
274 137 68 68 822 1,370 27,472 13,736 6,868 6,868 82,417 137,361 1,327 839 2,457 68 3,356 8,046 $ 130,475 $ 65,089 $ 275,678 $ 6,868 $ 321,540 $ 799,650 3 - - - 31 34 $ 354 $ - $ - $ - $ 3,187 $ 3,542
7 3 2 2 21 34 687 343 172 172 2,060 3,434
393 196 98 98 1,178 1,964 21,600 10,800 5,400 5,400 64,800 108,000 (171) - (1,541) - - (1,712) (15,082) - (135,738) - - (150,820) 1,559 1,039 1,016 168 4,585 8,367 $ 138,034 $ 76,233 $ 145,512 $ 12,440 $ 391,588 $ 763,806

18.07% 9.98% 19.05% 1.63% 51.27% 100.00%
Labor Cost Distribution
Annual Hours Allocation Annual Labor Cost Allocation
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - Staff, Page 2 of 6

Page 693 of 1234 ends

Town of Los Altos Hills APPENDIX B.1
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

LABOR EXPENDITURES AND STATISTICS
Expenditure or Statistic Notes FY 26 Adopted
Budget Adjustments Net Expenditures to be Allocated
Plng Division
Admin
Public
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services
Labor Cost Allocation Distribution 100% 18% 10% 19% 2% 51% 3100 - PLANNING ADMINISTRATION [1]
6001 - Regular Salaries [4] $ 652,354 $ (53,587) $ 598,767 $ 108,208 $ 59,761 $ 114,070 $ 9,752 $ 306,976 6003 - Hourly Salaries 10,000 10,000 10,000 - - - -
6004 - Overtime Salaries [5] 15,000 (15,000) - - - - - - 6005 - Other Compensation 6,991 - 6,991 1,263 698 1,332 114 3,584 6009-6098 - Benefits 256,134 (63,528) 192,606 34,807 19,223 36,693 3,137 98,745 Subtotal $ 940,479 $ (132,115) $ 808,364 $ 154,279 $ 79,682 $ 152,095 $ 13,003 $ 409,305 3110 - PLANNING COMMISSION [1]
6001 - Regular Salaries $ 52,704 $ - $ 52,704 $ 52,704 $ - $ - $ - $ - 6005 - Other Compensation 573 - 573 573 - - - -
6009-6098 - Benefits 15,858 - 15,858 15,858 - - - -
Subtotal $ 69,135 $ - $ 69,135 $ 69,135 $ - $ - $ - $ - 3120 - CODE ENFORCEMENT [1]
6001 - Regular Salaries $ 30,493 $ - $ 30,493 $ - $ - $ - $ 30,493 $ - 6005 - Other Compensation 759 - 759 - - - 759 -
6009-6098 - Benefits 8,108 - 8,108 - - - 8,108 -
Subtotal $ 39,360 $ - $ 39,360 $ - $ - $ - $ 39,360 $ - TOTAL LABOR EXPENDITURES AND STATISTICS $ 1,048,974 $ (132,115) $ 916,859 $ 223,414 $ 79,682 $ 152,095 $ 52,363 $ 409,305 Functional "Productive" Labor Hours 8,367 8,367 1,559 1,039 1,016 168 4,585 Cost Allocation to Each Function / Activity
NBS - Local Government Solutions
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Page 694 of 1234 ends

Town of Los Altos Hills APPENDIX B.1
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

RECURRING NON-LABOR EXPENDITURES
Operating Expenditures By Budget Unit Notes FY 26 Adopted Budget Adjustments Net Expenditures to be Allocated
Plng Division
Admin
Public
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services
3100 - PLANNING ADMINISTRATION
6111 - Contract Personnel - Total $ 175,000
6111 - Contract Personnel - Contract CD Analyst [6] 55,000 53,000 $ 108,000 $ 19,518 $ 10,779 $ 20,575 $ 1,759 $ 55,369 6111 - Contract Personnel - General Legal 70,000 - 70,000 35,000 35,000 6111 - Contract Personnel - CEQA Consultants - LRP [6] 50,000 (50,000) - - - - - - 6175 - Contract Services - Billable [3] 21,000 (21,000) - - - - - - 6177 - Attorney Fees - Billable [3] 30,000 (30,000) - - - - - - 6178 - Geologist Charges - Billable [3] 50,000 (50,000) - - - - - - 6199 - Other Contract Services 5,000 - 5,000 904 499 953 81 2,563 6207 - Advertising/Publishing 12,500 - 12,500 2,259 1,248 2,381 204 6,408 6301 - Office Supplies 3,500 - 3,500 633 349 667 57 1,794 6302 - Memberships 2,439 - 2,439 441 243 465 40 1,250
6304 - Printing, copying & scanning 500 - 500 90 50 95 8 256 6307 - Mileage Reimbursement 700 - 700 127 70 133 11 359 6308 - Travel & Conferences 10,950 - 10,950 1,979 1,093 2,086 178 5,614 6309 - Instruction, Training & Meetings 2,250 - 2,250 407 225 429 37 1,154 6312 - Books/Films/Publications 750 - 750 136 75 143 12 385 6313 - Computer Software 24,384 - 24,384 4,407 2,434 4,645 397 12,501 6362 - Telephone 1,301 - 1,301 235 130 248 21 667
6398 - Other General Expense 1,000 - 1,000 181 100 191 16 513 6399 - Other Supplies/Materials 500 - 500 90 50 95 8 256 6701 - Town Center Allocation 148,681 - 148,681 26,869 14,839 28,325 2,422 76,226 6706 - Overhead Cost Allocation [2] 851,750 (851,750) - - - - - - Subtotal $ 1,342,205 $ (949,750) $ 392,455 $ 58,274 $ 32,183 $ 61,430 $ 40,252 $ 200,316 3110 - PLANNING COMMISSION
6207 - Advertising/Publishing $ 1,200 $ - $ 1,200 $ 1,200 $ - $ - $ - $ - 6302 - Memberships 200 - 200 200 - - - -
6308 - Travel & Conferences 7,300 - 7,300 7,300 - - - - 6309 - Instruction, Training & Meetings 675 - 675 675 - - - - 6362 - Telephone 18 - 18 18 - - - -
6398 - Other General Expense 5,000 - 5,000 5,000 - - - - 6701 - Town Center Allocation 18,840 - 18,840 18,840 - - - - 6706 - Overhead Cost Allocation [2] 43,219 (43,219) - - - - - - Subtotal $ 76,452 $ (43,219) $ 33,233 $ 33,233 $ - $ - $ - $ - 3120 - CODE ENFORCEMENT
6111 - Contract Personnel $ 208,000 $ - $ 208,000 $ - $ - $ - $ 208,000 $ - 6362 - Telephone 36 - 36 - - - 36 -
6701 - Town Center Allocation 10,184 - 10,184 - - - 10,184 - 6706 - Overhead Cost Allocation [2] 37,002 (37,002) - - - - - - Subtotal $ 255,222 $ (37,002) $ 218,220 $ - $ - $ - $ 218,220 $ - TOTAL RECURRING NON-LABOR EXPENDITURES $ 1,848,879 $ (1,029,971) $ 643,908 $ 91,507 $ 32,183 $ 61,430 $ 258,472 $ 200,316 Cost Allocation to Each Function / Activity
NBS - Local Government Solutions
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Page 695 of 1234 ends

Town of Los Altos Hills APPENDIX B.1
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

TOWNWIDE OVERHEAD COSTS
Allocated Indirect/Support Services Notes Overhead Cost Adjustments Net Expenditures to be Allocated
Plng Division
Admin
Public
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services
011-3100 Planning Administration Overhead Costs [2] $ 851,750 $ - $ 851,750 $ 153,927 $ 85,010 $ 162,266 $ 13,872 $ 436,675 011-3110 Planning Commission Overhead Costs [2] 43,219 - 43,219 43,219 - - - - 011-3120 Code Enforcement Overhead Costs [2] 37,002 - 37,002 - - - 37,002 - TOTAL TOWNWIDE OVERHEAD COSTS $ 931,971 $ - $ 931,971 $ 197,146 $ 85,010 $ 162,266 $ 50,874 $ 436,675

SUMMARY OF LABOR, NON-LABOR, & OVERHEAD COSTS
Cost Element Notes Established Cost Plng Division
Admin
Public
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services
Labor $ 808,364 $ 154,279 $ 79,682 $ 152,095 $ 13,003 $ 409,305 Recurring Non-Labor 643,908 91,507 32,183 61,430 258,472 200,316 Townwide Overhead 931,971 197,146 85,010 162,266 50,874 436,675 TOTAL LABOR, NON-LABOR, & OVERHEAD COST $ 2,384,243 $ 442,932 $ 196,875 $ 375,791 $ 322,348 $ 1,046,296 ALLOCATION OF COMMON ACTIVITIES COSTS D. Other Applications (moved to Engineering Fee Schedule) Cost Element Notes Established Cost
Public
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services
Plng Division Admin $ 442,932 $ 44,919 $ 85,741 $ 73,547 $ 238,724 TOTAL $ 442,932 $ 44,919 $ 85,741 $ 73,547 $ 238,724
Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity
NBS - Local Government Solutions
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Page 696 of 1234 ends

Town of Los Altos Hills APPENDIX B.1
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

FULLY-BURDENED HOURLY BILLING RATE FOR RECOVERY IN FEES Cost Element NotesPublic
Information/
General Counter
Long Range /
Advance Planning
Code
Enforcement
Current Planning -
Direct Services Total
Labor $ 79,682 $ 152,095 $ 13,003 $ 409,305 $ 654,084
Recurring Non-Labor 32,183 61,430 258,472 200,316 552,401 Townwide Overhead 85,010 162,266 50,874 436,675 734,825 Allocated Common Activities 44,919 85,741 73,547 238,724 442,932 DIVISION TOTAL $ 241,794 $ 461,532 $ 395,896 $ 1,285,020 $ 2,384,243 Cost Recovery Targeted from Fees 40% 0% 0% 100%
Amount Targeted for Consideration in Billings/Fees 96,718 - - 1,285,020 1,381,738 Amount Requiring Another Funding Source [7] 145,077 461,532 395,896 - 1,002,505 Fully Burdened Hourly Rate $ 301
4,585
Notes
[1] Sourced from: "1. FY 2025-26 Proposed Budget -NBS.xlsx" [2] Sourced from separate Cost Allocation Plan prepared by NBS [3] Costs are charged directly to deposits and reimbursed. [4] Adjusted positions to exclude budget from Engineering Staff [5] Overtime Costs have been excluded from Labor costs
[6] Budget adjustment as provided by Community Development Director Reference: Direct Hours Only
NBS - Local Government Solutions
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Page 697 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX B.2
Fully Burdened Hourly Rate Analysis – Building Administration Division

Page 698 of 1234 ends

Town of Los Altos Hills APPENDIX B.2
User Fee Study FY 2025-26
Staff Allocation Detail - Building Administration Division Building Administration 011-3200 Notes
Title Total 1 FTE Base Hours
Holiday/ Sick/
Vacation2
Net Available
Hours
BLDG- Division
Admin
Public
Information/
General Counter
Building Plan
Check / Permitting
Services
Total
Building Technician $ 142,132 1.00 2,080 368 1,712 10% 20% 70% 100% Building Technician 154,743 0.95 1,976 350 1,626 10% 20% 70% 100% Community Development Director 67,208 0.25 520 92 428 80% 10% 10% 100% Management Analyst 40,860 0.25 520 92 428 50% 50% 0% 100% Planning Technician 10,090 0.10 208 37 171 10% 90% 0% 100% Associate Planner 3,542 0.02 42 7 34
Sr. Planner 3,434 0.02 42 7 34
Assistant Engineer 7,649 0.05 104 18 86
Assistant Engineer 7,646 0.05 104 18 86
Asst. City Manager 11,165 0.05 104 18 86
Director PW 16,991 0.05 104 18 86
Engineer 21,362 0.10 208 37 171
Engineer 10,392 0.05 104 18 86
Public Works Inspector 16,748 0.10 208 37 171
Subtotal Building Administration - 011-3200 513,962 $ 3.04 6,323 1,119 5,204 Adjustments
Associate Planner [4] $ (3,542) (0.02) (42) (7) (34)
Sr. Planner [4] (3,434) (0.02) (42) (7) (34)
Asst. City Manager [5] (11,165) (0.05) (104) (18) (86)
Assistant Engineer [6] (7,649) (0.05) (104) (18) (86)
Assistant Engineer [6] (7,646) (0.05) (104) (18) (86)
Director PW [6] (16,991) (0.05) (104) (18) (86)
Engineer [6] (21,362) (0.10) (208) (37) (171)
Engineer [6] (10,392) (0.05) (104) (18) (86)
Public Works Inspector [6] (16,748) (0.10) (208) (37) (171) Contract Inspection [3] 185,000 0.77 1,609 - 1,609 0% 0% 100% 100% Building Administration 011-3200 TOTAL $ 3.32 600,034 6,913 938 5,974 Notes
[1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" [2] Sourced from the Town's Employee Handbook Online.
[3] Contract costs for staffing augmentation
[4] Planning positions in Building budget moved to Planning [5] Position removed from Building budget for fee model purposes [6] Engineering positions in Building budget moved to Engineering Individual Staff Positions [1] FY 26 Salary and
Benefits Annual Available Working Hours Annual Time Allocation helping communities fund tomorrow
www.nbsgov.com | 800.676.7516 3/30/2026 BLDG - Staff - Page 1 of 5

Page 699 of 1234 ends

Town of Los Altos Hills
User Fee Study FY 2025-26
Staff Allocation Detail - Building Administration Division Building Administration 011-3200 Notes
Title
Building Technician
Building Technician
Community Development Director
Management Analyst
Planning Technician
Associate Planner
Sr. Planner
Assistant Engineer
Assistant Engineer
Asst. City Manager
Director PW
Engineer
Engineer
Public Works Inspector
Subtotal Building Administration - 011-3200
Adjustments
Associate Planner [4]
Sr. Planner [4]
Asst. City Manager [5]
Assistant Engineer [6]
Assistant Engineer [6]
Director PW [6]
Engineer [6]
Engineer [6]
Public Works Inspector [6]
Contract Inspection [3]
Building Administration 011-3200 TOTAL
Notes
[1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" [2] Sourced from the Town's Employee Handbook Online.
[3] Contract costs for staffing augmentation
[4] Planning positions in Building budget moved to Planning [5] Position removed from Building budget for fee model purposes [6] Engineering positions in Building budget moved to Engineering Individual Staff Positions [1]
APPENDIX B.2
BLDG- Division
Admin
Public Information/
General Counter
Building Plan Check /
Permitting Services Total BLDG- Division Admin
Public Information/
General Counter
Building Plan Check /
Permitting Services Total
342 171 1,198 1,712 14,213 $ 28,426 $ 99,493 $ 142,132 $ 325 163 1,138 1,626 15,474 30,949 108,320 154,743
43 342 43 428 53,766 6,721 6,721 67,208
214 214 - 428 20,430 20,430 - 40,860
154 17 - 171 1,009 9,081 - 10,090
1,079 907 2,380 4,366 104,893 $ 95,607 $ 214,534 $ 415,034 $ - - 1,609 1,609 - - 185,000 185,000
1,079 907 3,988 5,974 104,893 $ 95,607 $ 399,534 $ 600,034 $

17.48% 15.93% 66.59% 100.00%
Labor Cost Distribution
Annual Hours Allocation Annual Labor Cost Allocation
helping communities fund tomorrow
www.nbsgov.com | 800.676.7516 3/30/2026 BLDG - Staff - Page 2 of 5

Page 700 of 1234 ends

Town of Los Altos Hills APPENDIX B.2
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

LABOR EXPENDITURES AND STATISTICS
Expenditure or Statistic FY 26 Adopted
Budget Adjustments Net Expenditures to be Allocated
BLDG- Division
Admin
Public Information/
General Counter
Building Plan Check
/ Permitting
Services
Labor Cost Allocation Distribution 100% 17.48% 15.93% 66.59% 011-3200 Building Administration 011-3200
6001 - Regular Salaries $ 370,334 $ (98,928) $ 271,406 $ 47,445 $ 43,245 $ 180,716 6004 - Overtime Salaries 5,000 (5,000) - - - -
6005 - Other Compensation 8,873 - 8,873 1,551 1,414 5,908 6009-6098 - Benefits 157,982 - 157,982 27,617 25,172 105,193 Subtotal $ 542,189 $ (103,928) $ 438,261 $ 76,613 $ 69,831 $ 291,817 TOTAL RECURRING NON-LABOR EXPENDITURES $ 542,189 $ (103,928) $ 438,261 $ 76,613 $ 69,831 $ 291,817 Functional "Productive" Labor Hours 5,974 - 5,974 907 1,079 3,988

RECURRING NON-LABOR EXPENDITURES
Operating Expenditures By Budget Unit FY 26 Adopted
Budget Adjustments Net Expenditures to be Allocated
BLDG- Division
Admin
Public
Information/
General Counter
Building Plan
Check / Permitting
Services
011-3200 Building Administration 011-3200
6114 - Contract Plan Checks $ 550,000 $ (550,000) $ - $ - $ - $ - 6199 - Other Contract Services 232,373 - 232,373 47,373 - 185,000 6301 - Office Supplies 1,827 - 1,827 319 291 1,217
6302 - Memberships 1,978 - 1,978 346 315 1,317
6304 - Printing, copying & scanning 47,500 (47,500) - - - - 6307 - Mileage Reimbursement 200 - 200 35 32 133
6308 - Travel & Conferences 8,700 - 8,700 1,521 1,386 5,793 6309 - Instruction, Training & Meetings 980 - 980 171 156 653 6312 - Books/Films/Publications 2,093 - 2,093 366 333 1,394 6313 - Computer Software 109,927 - 109,927 19,217 17,515 73,195 6325 - Safety Gear 500 - 500 87 80 333
6331 - Bank Fees 51,600 - 51,600 9,020 8,222 34,358
6362 - Telephone 1,193 - 1,193 209 190 794
6398 - Other General Expense 10,000 - 10,000 1,748 1,593 6,659 6399 - Other Supplies/Materials 1,000 - 1,000 175 159 666 6701 - Town Center Allocation 143,080 - 143,080 21,731 25,831 95,519 6706 - Overhead Cost Allocation 491,813 (491,813) - - - - Subtotal $ 1,654,764 $ (1,089,313) $ 565,451 $ 102,317 $ 56,104 $ 407,029 TOTAL RECURRING NON-LABOR EXPENDITURES $ 1,654,764 $ (1,089,313) $ 565,451 $ 102,317 $ 56,104 $ 407,029

TOWNWIDE OVERHEAD COSTS
Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity
NBS - Local Government Solutions
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Page 701 of 1234 ends

Town of Los Altos Hills APPENDIX B.2
User Fee Study FY 2025-26
Fully Burdened Hourly Rate
Allocated Indirect/Support Services Overhead Cost Adjustments Net Expenditures to be Allocated
BLDG- Division
Admin
Public
Information/
General Counter
Building Plan
Check / Permitting
Services
Townwide Overhead $ 491,813 $ - $ 491,813 $ 74,695 $ 88,789 $ 328,329 TOTAL TOWNWIDE OVERHEAD COSTS $ 491,813 $ - $ 491,813 $ 74,695 $ 88,789 $ 328,329

SUMMARY OF LABOR, NON-LABOR, & OVERHEAD COSTS
Cost Element Established Cost BLDG- Division
Admin
Public Information/
General Counter
Building Plan Check
/ Permitting
Services
Labor $ 438,261 $ 76,613 $ 69,831 $ 291,817
Recurring Non-Labor 565,451 102,317 56,104 407,029
Division and Townwide Overhead 491,813 74,695 88,789 328,329 TOTAL LABOR, NON-LABOR, & OVERHEAD COST $ 1,495,525 $ 253,626 $ 214,724 $ 1,027,175

ALLOCATION OF COMMON ACTIVITIES COSTS
Cost Element Established Cost Public Information/
General Counter
Building Plan Check
/ Permitting
Services
BLDG- Division Admin $ 253,626 $ 43,852 $ 209,774
TOTAL $ 253,626 $ 43,852 $ 209,774
Cost Allocation to Each Function /
Activity
Cost Allocation to Each Function / Activity
NBS - Local Government Solutions
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Page 702 of 1234 ends

Town of Los Altos Hills APPENDIX B.2
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

FULLY-BURDENED HOURLY BILLING RATE FOR RECOVERY IN FEES Cost Element Public Information/
General Counter
Building Plan Check
/ Permitting
Services
Total
Labor $ 69,831 $ 291,817 $ 361,648
Recurring Non-Labor 56,104 407,029 463,134
Division and Townwide Overhead 88,789 328,329 417,118
Allocated Common Activities 43,852 209,774 253,626
DIVISION TOTAL $ 258,575 $ 1,236,949 $ 1,495,525
Cost Recovery Targeted from Fees 80% 100%
Amount Targeted for Consideration in Billings/Fees 206,860 1,236,949 1,443,810 Amount Requiring Another Funding Source 51,715 - 51,715 Fully Burdened Hourly Rate $ 362
3,988
Notes
[1] Sourced from: "1. FY 2025-26 Proposed Budget -NBS.xlsx" [2] Sourced from separate Cost Allocation Plan prepared by NBS [3] Adjusted positions to exclude budget from Engineering Staff [4] Excluded one time costs for digital migration.
[5] Contract Plan Check services are charged separately to projects in the fee structure [6] Overtime Costs have been excluded from Labor costs
Reference: Direct Hours Only
NBS - Local Government Solutions
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Page 703 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX B.3
Fully Burdened Hourly Rate Analysis – Engineering Administration Division

Page 704 of 1234 ends

Town of Los Altos Hills APPENDIX B.3
User Fee Study FY 2025-26
Staff Allocation Detail - Engineering Administration Division Engineering Administration 011-3300 Notes
Title Total FTE Base
Hours
Holiday/
Sick/
Vacation2
Net
Available
Hours
Eng CIP/Other Eng Permitting
Services
Building
Permitting
Services
Planning Land
Development
Review
Total
Administrative Clerk / Technician -CC $ 6,724.45 0.05 104 18 86 Assistant City manager 11,165 0.05 104 18 86
Associate Engineer 45,893 0.30 624 110 514 75% 25% 0% 0% 100% Associate Engineer 22,937 0.15 312 55 257 60% 40% 0% 0% 100% Director PW 33,983 0.10 208 37 171 83% 17% 0% 0% 100%
Engineering Technician 16,748 0.10 208 37 171 63% 38% 0% 0% 100% Project Manager 42,723 0.20 416 74 342 86% 14% 0% 0% 100% Utility Engineering Manager 31,177 0.15 312 55 257 77% 23% 0% 0% 100% Subtotal Engineering Division 011-3300 211,350 $ 1.10 2,288 405 1,883 Adjustments
Administrative Clerk / Technician -CC [3] (6,724) (0.05) (104) (18) (86) Assistant City manager [3] $ (11,165) (0.05) (104) (18) (86) Adjustments - Planning
Director PW [4] 16,991 0.05 104 18 86 0% 0% 0% 100% 100% Project Manager [4] 42,723 0.20 416 74 342 0% 0% 0% 100% 100% Utility Engineering Manager [4] 10,392 0.05 104 18 86 0% 0% 0% 100% 100% Adjustments - Building
Associate Engineer [4] 7,649 0.05 104 18 86 0% 0% 100% 0% 100% Associate Engineer [4] 7,646 0.05 104 18 86 0% 0% 100% 0% 100% Director PW [4] 16,991 0.05 104 18 86 0% 0% 100% 0% 100% Project Manager [4] 21,362 0.10 208 37 171 0% 0% 100% 0% 100% Utility Engineering Manager [4] 10,392 0.05 104 18 86 0% 0% 100% 0% 100% Engineering Technician [4] 16,748 0.10 208 37 171 0% 0% 100% 0% 100% Engineering Administration 011-3300 TOTAL $ 1.70 344,356 3,536 626 2,910 Notes
[1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" [2] Sourced from the Town's Employee Handbook online
[3] Position removed from Engineering budget for fee model purposes [4] Engineering positions from Planning and Building budget into Engineering [5] Sourced from "Personnel Allocation-PWD FY27_nbs"
Individual Staff Positions [1] FY 26 Salary and
Benefits [1] Annual Available Working Hours Annual Time Allocation [5] helping communities fund tomorrow
www.nbsgov.com | 800.676.7516 3/30/2026 ENG - Staff - Page 1 of 4

Page 705 of 1234 ends

Town of Los Altos Hills
User Fee Study FY 2025-26
Staff Allocation Detail - Engineering Administration Division Engineering Administration 011-3300 Notes
Title
Administrative Clerk / Technician -CC
Assistant City manager
Associate Engineer
Associate Engineer
Director PW
Engineering Technician
Project Manager
Utility Engineering Manager
Subtotal Engineering Division 011-3300
Adjustments
Administrative Clerk / Technician -CC [3]
Assistant City manager [3]
Adjustments - Planning
Director PW [4]
Project Manager [4]
Utility Engineering Manager [4]
Adjustments - Building
Associate Engineer [4]
Associate Engineer [4]
Director PW [4]
Project Manager [4]
Utility Engineering Manager [4]
Engineering Technician [4]
Engineering Administration 011-3300 TOTAL
Notes
[1] Sourced from: "4. FY 2025-26 Allocation Report_NBS" [2] Sourced from the Town's Employee Handbook online
[3] Position removed from Engineering budget for fee model purposes [4] Engineering positions from Planning and Building budget into Engineering [5] Sourced from "Personnel Allocation-PWD FY27_nbs"
Individual Staff Positions [1]
APPENDIX B.3
Eng
CIP/Other
Eng
Permitting
Services
Building
Permitting
Services
Planning Land
Development
Review
Total Eng
CIP/Other
Eng Permitting
Services
Building
Permitting
Services
Planning Land
Development
Review
Total
128 385 - - 514 34,420 11,473 - - 45,893
103 154 - - 257 13,762 9,175 - - 22,937
29 143 - - 171 28,319 5,664 - - 33,983
64 107 - - 171 10,468 6,281 - - 16,748
49 293 - - 342 36,620 6,103 - - 42,723
59 198 - - 257 23,982 7,195 - - 31,177
432 1,280 - - 1,712 147,571 $ 45,891 $ - $ - $ 193,461 $ - - - 86 86 - - - 16,991 16,991
- - - 342 342 - - - 42,723 42,723
- - - 86 86 - - - 10,392 10,392
- - 86 - 86 - - 7,649 - 7,649
- - 86 - 86 - - 7,646 - 7,646
- - 86 - 86 - - 16,991 - 16,991
- - 171 - 171 - - 21,362 - 21,362
- - 86 - 86 - - 10,392 - 10,392
- - 171 - 171 - - 16,748 - 16,748
432 1,280 685 514 2,910 147,571 $ 45,891 $ 80,788 $ 70,107 $ 344,356 $

42.85% 13.33% 23.46% 20.36% 100.00%
Labor Cost Distribution
Annual Hours Allocation Annual Labor Cost Allocation
helping communities fund tomorrow
www.nbsgov.com | 800.676.7516 3/30/2026 ENG - Staff - Page 2 of 4

Page 706 of 1234 ends

Town of Los Altos Hills APPENDIX B.3
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

LABOR EXPENDITURES AND STATISTICS
Expenditure or Statistic Notes FY 26 Adopted
Budget Adjustments Net Expenditures to be Allocated Eng CIP/Other Eng Permitting Services Building Permitting
Services
Planning Land
Development Review
Labor Cost Allocation Distribution 100% 43% 13% 23% 20% $ - ENGINEERING DIVISION [1]
6001 - Regular Salaries [3] $ 162,174 $ 97,186 $ 259,360 $ 111,147 $ 34,564 $ 60,847 $ 52,803 6003 - Hourly Salaries 14,356 - 14,356 6,152 1,913 3,368 2,923 6004 - Overtime Salaries 5,981 (5,981) - - - - -
6005 - Other Compensation 1,735 - 1,735 744 231 407 353 6009-6098 - Benefits [3] 86,927 35,820 122,747 52,602 16,358 28,797 24,990 Subtotal $ 271,173 $ 127,025 $ 398,198 $ 170,644 $ 53,066 $ 93,420 $ 81,068 $ 271,173 $ 127,025 $ 398,198 $ 170,644 $ 53,066 $ 93,420 $ 81,068 Functional "Productive" Labor Hours 2,910 1,280 432 685 514

RECURRING NON-LABOR EXPENDITURES
Operating Expenditures By Budget Unit Notes FY 26 Adopted Budget Adjustments Net Expenditures to be Allocated Eng CIP/Other Eng Permitting Services Building Permitting
Services
Planning Land
Development Review
$ - ENGINEERING DIVISION
6138 - Hazardous Waste Program $ 35,000 $ - $ 35,000 $ 35,000 $ - $ - $ - 6175 - Contract Services - Billable [5] 30,000 (30,000) - - - - - 6177 - Attorney Fees - Billable [5] 2,000 (2,000) - - - - - 6179 - Engineering Chrgs - Billable [5] 35,000 (35,000) - - - - - 6199 - Other Contract Services 5,000 - 5,000 2,143 666 1,173 1,018 6206 - Engineering Consultants [5] 15,000 (15,000) - - - - - 6207 - Advertising/Publishing 1,500 - 1,500 643 200 352 305 6301 - Office Supplies 2,000 - 2,000 857 267 469 407
6302 - Memberships 4,000 - 4,000 1,714 533 938 814
6303 - Postage 1,000 - 1,000 429 133 235 204
6304 - Printing, copying & scanning 2,000 - 2,000 857 267 469 407 6307 - Mileage Reimbursement 500 - 500 214 67 117 102
6308 - Travel & Conferences 10,000 - 10,000 4,285 1,333 2,346 2,036 6309 - Instruction, Training & Meetings 3,000 - 3,000 1,286 400 704 611 6311 - Training & Safety 2,000 - 2,000 857 267 469 407
6312 - Books/Films/Publications 1,000 - 1,000 429 133 235 204 6313 - Computer Software 27,800 - 27,800 11,913 3,705 6,522 5,660 6315 - Permits for Operation 8,000 - 8,000 8,000 - - -
6325 - Safety Gear 2,500 - 2,500 1,071 333 587 509
6332 - Town Recruitment 1,000 - 1,000 429 133 235 204
6338 - Data Service Subscriptions 9,000 - 9,000 3,857 1,199 2,111 1,832 6362 - Telephone 4,493 - 4,493 1,925 599 1,054 915
6398 - Other General Expense 5,000 - 5,000 2,143 666 1,173 1,018 6399 - Other Supplies/Materials 500 - 500 214 67 117 102 6701 - Town Center Allocation 71,285 - 71,285 30,549 9,500 16,724 14,513 6703 - Vehical Equip Operations Alloc 22,521 - 22,521 9,651 3,001 5,284 4,585 6705 - Corp Yard Allocation 34,928 - 34,928 14,968 4,655 8,194 7,111 6706 - Overhead Cost Allocation 415,812 (415,812) - - - - - Subtotal $ 751,839 $ (497,812) $ 254,027 $ 133,434 $ 28,122 $ 49,508 $ 42,963 $ 751,839 $ (497,812) $ 254,027 $ 133,434 $ 28,122 $ 49,508 $ 42,963 Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity

TOTAL LABOR EXPENDITURES AND STATISTICS

TOTAL RECURRING NON-LABOR EXPENDITURES
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 ENG - FBHR, Page 3 of 4

Page 707 of 1234 ends

Town of Los Altos Hills APPENDIX B.3
User Fee Study FY 2025-26
Fully Burdened Hourly Rate

TOWNWIDE OVERHEAD COSTS
Allocated Indirect/Support Services Notes Overhead Cost Adjustments Net Expenditures to be Allocated Eng CIP/Other Eng Permitting Services
Building Permitting
Services
Planning Land
Development Review
Townwide Overhead [2] $ 415,812 $ - $ 415,812 $ 178,193 $ 55,413 $ 97,552 $ 84,654 TOTAL TOWNWIDE OVERHEAD COSTS $ 415,812 $ - $ 415,812 $ 178,193 $ 55,413 $ 97,552 $ 84,654

SUMMARY OF LABOR, NON-LABOR, & OVERHEAD COSTS
Cost Element Notes Established Cost Eng CIP/Other Eng Permitting Services Building Permitting Services
Planning Land
Development Review
Labor $ 398,198 $ 170,644 $ 53,066 $ 93,420 $ 81,068
Recurring Non-Labor 254,027 133,434 28,122 49,508 42,963 Townwide Overhead 415,812 178,193 55,413 97,552 84,654
TOTAL LABOR, NON-LABOR, & OVERHEAD COST $ 1,068,037 $ 482,271 $ 136,601 $ 240,480 $ 208,685

FULLY-BURDENED HOURLY BILLING RATE FOR RECOVERY IN FEES Cost Element Notes Eng CIP/Other Eng Permitting
Services
Building Permitting
Services
Planning Land
Development Review Total
Labor $ 170,644 $ 53,066 $ 93,420 $ 81,068 $ 398,198
Recurring Non-Labor 133,434 28,122 49,508 42,963 254,027 Townwide Overhead 178,193 55,413 97,552 84,654 415,812
$ 482,271 $ 136,601 $ 240,480 $ 208,685 $ 1,068,037
Cost Recovery Targeted from Fees 0% 100% 100% 100% 55%
Amount Targeted for Consideration in Billings/Fees - 136,601 240,480 208,685 585,766 Amount Requiring Another Funding Source 482,271 - - - 482,271 Fully Burdened Hourly Rate $ 359
1,630
Notes
[1] Sourced from: "1. FY 2025-26 Proposed Budget -NBS.xlsx" [2] Sourced from separate Cost Allocation Plan prepared by NBS [3] Adjusted positions to include budget from Planning and Building departments. [4] Overtime Costs have been excluded from Labor costs
[5] Excluded costs unrelated to Fee For Services
Cost Allocation to Each Function / Activity
Cost Allocation to Each Function / Activity
Reference: Direct Hours Only

DIVISION TOTAL
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 ENG - FBHR, Page 4 of 4

Page 708 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX C.1
Comparative Fee Survey – Planning Administration Division

Page 709 of 1234 ends

Town of Los Altos Hills APPENDIX C.1
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Planning Fee Schedule
1 General
A. Pre-Application Meeting
i. First 15 minutes per meeting No Charge $ 75 $ 75 $ 275 ii. Formal Meeting per meeting $ 520 $ 603 $ 603 no comparison B. Pre-Application Meeting - ADU
i. First 15 minutes per meeting No Charge $ 75 $ 75
ii. Formal Meeting per meeting $ 410 $ 603 $ 603
C. Additional Plan Review per submittal $ 625 $ 603 $ 603 no comparison D. Permit Modification each $ 1,450 $ 2,712 $ 2,712 $ 1,689 E. Time Extension each
i. Administrative $ 250 $ 301 $ 301 $ 450 $ 590
ii. City Council $ 1,140 $ 1,507 $ 1,507 50% of application fee, nte $3,500
F. Site Analysis
i. Minimum Processing Fee each $ 260 $ 603 $ 603
ii. Additional Processing deposit New $ 603 $ 603
G. Appeal Fee
i. Minimum Processing Fee per appeal $ 900 $ 2,411 $ 2,411 $ 360 $ 2,556 ii. Additional Processing/Hearing Fee deposit $ 2,000 $ 2,411 $ 2,411 no comparison no comparison no comparison H. Town Attorney Land Use Review
i. Staff Administrative Fee per hour 10% added to
legal cost $ 301 $ 301 no comparison
ii. Legal Review deposit $2,000 deposit
(T&M)
$2,000 deposit
(T&M) $ 390
2 Zoning Permits
A. Fence Permit
i. Administrative per permit $ 520 $ 1,507 $ 1,507 $ 355 $151 - $322 $ 647 $ 710 $ 641 ii. Public Hearing per permit $ 1,140 $ 2,109 $ 2,109 no comparison $1,200 deposit no comparison no comparison no comparison B. Wireless Facility Mod – Administrative
each
$ 2,180 $ 1,808 $ 1,808 $ 1,330 no comparison no comparison $ 7,285 actual cost w/$20,000 minimum deposit
C. Oak Tree Removal each $ 250 $ 904 $ 904 $ 96 $ 100 $ 7,130 no comparison D. Oak Tree Removal (Dead/Emergency) each No Charge $ 301 $ 301 $ 386 E. Arborist Report Review deposit $ 500 $ 1,000 T&M + 25% Admin no comparison no comparison no comparison no comparison
$ 130
no comparison no comparison no comparison
T&M Billing
no comparison $825 Fee / $1,000
deposit no comparison $ 1,396
$5,040 flat fee
no comparison
no comparison
$ 1,815 $ 685
no comparison
no comparison
no comparison
no comparison $ 6,175
Comparative Agencies
Fee No. Fee Name Fee Type / Unit Current Fee /
Deposit
Full Cost Recovery
Fee
Recommended Fee
Policy Town of Woodside [1] Town of Portola Valley
[2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] Town of Los Altos Hills
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COMP, Page 1 of 3

Page 710 of 1234 ends

Town of Los Altos Hills APPENDIX C.1
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Comparative Agencies
Fee No. Fee Name Fee Type / Unit Current Fee /
Deposit
Full Cost Recovery
Fee
Recommended Fee
Policy Town of Woodside [1] Town of Portola Valley
[2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] Town of Los Altos Hills
3 Site Development
A. Minor Administrative Review each $ 1,560 $ 9,342 $ 9,342 $ 2,468 $ 736 B. Major Administrative Review each $ 3,010 $ 10,849 $ 10,849 $ 3,642 $ 1,214 C. Site Development Hearing Review each $ 4,160 $ 15,369 $ 15,369 D. Fast Track Hearing Review each $ 4,880 $ 18,383 $ 18,383 E. Planning Commission Hearing Review each $ 7,125 $ 21,396 $ 21,396 F. Conditional Development Permit each $ 2,180 $ 5,726 $ 5,726 G. Geotechnical Report Review deposit $ 2,000 $ 10,000
H. Grading Policy Exception Planning Commission Review deposit $ 1,560 $ 5,726 $ 5,726 $ 5,440 I. Landscape Performance Deposit – Director’s Discretion deposit $ 5,000 $ 10,000 no comparison 4 Variances and Conditional Use Permits
A. Minor Variance – Site Development Committee
i. Minor - Site Development Committee each $ 3,120 $ 1,808 $ 1,808 ii. Major - Planning commission each $ 5,200 $ 5,726 $ 5,726 B. Conditional Use Permit
i. Minimum Processing Fee per permit $ 880 $ 2,109 $ 2,109 $ 8,970 ii. Additional Processing/Hearing deposit $ 6,000 $ 24,410 $ 24,410 no comparison C. CUP Renewal/Amendment
i. Minimum Processing Fee per permit $ 880 $ 2,109 $ 2,109 ii. Additional Processing/Hearing deposit $ 6,000 $ 24,410 $ 24,410 5 Environmental Review
A. Initial Study/Negative Declaration/EIR
i. Staff Administrative Fee per hour 10% added to
Consultant Cost $ 301 $ 301 $225 - $18,290 $ 4,421
ii. Consultant Fee deposit Actual Cost Actual Cost T&M + 25% Admin fee pass-thru cost + 10% 6 Planning Staff Blended Rate per hour $ 246 $ 301 $ 301 $ 225 no comparison $ 253 no comparison no comparison 7 Subdivisions and Mapping
A. Tentative Map
i. Minimum Processing Fee initial fee $ 725 $ 1,808 $ 1,808 $ 18,290 ii. Additional Processing deposit $ 5,000 $ 9,041 $ 9,041 no comparison iii. SB9 Lot Split each New $ 4,219 $ 4,219 $ 2,760 no comparison $ 5,094 $ 11,815 B. Extension each $ 550 $ 3,014 $ 3,014 $ 450 $534 fee / $1,000 deposit $253/hr. no comparison $ 590
C. Modification/Amendment
i. Minimum Processing Fee per project $ 625 $ 1,808 $ 1,808 $ 9,140 $ 11,102 ii. Additional Processing/Hearing deposit $ 2,500 $ 5,424 $ 5,424 no comparison no comparison D. Other Applications
i. Lot-Line Adjustment and Merger per hour $ 725 $ 301 $ 301 Lot line adj: $4,520 Merger: $3,590
Deposit: $8,000
Fee: $2,300 no comparison $ 3,165
ii. Certificate of Compliance per hour $ 725 $ 301 $ 301 $ 2,260 $ 4,000 $ 1,258 no comparison iii. Easement Review per hour $ 3,500 $ 301 $ 301 no comparison no comparison no comparison no comparison $479 / $10,000 deposit |
Neg Dec $1,423 fee /
$25,000 deposit
$6,659 fee / $8,000
deposit
$1,067 fee / $3,500
deposit $3642 - $6505 no comparison
no comparison
$ 9,860 Actual cost w/$10,000
minimum deposit
4 or fewer lots $3905; 5+
lots $12,022 $ 11,754 Actual cost w/$20,000
minimum deposit
no comparison
no comparison
no comparison
$ 4,520 $5,681 fee / $9,000
deposit $ 3,642
$ 4,520 $2,848 fee / $6,000
deposit no comparison
$1,330 - $3,590 $ 3,642 $ 10,970 $ 6,598
no comparison
no comparison no comparison
no comparison
$3,361 fee / $8,000
deposit
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COMP, Page 2 of 3

Page 711 of 1234 ends

Town of Los Altos Hills APPENDIX C.1
User Fee Study FY 2025-26
Cost of Service Estimate for Fee Related Services and Activities Comparative Agencies
Fee No. Fee Name Fee Type / Unit Current Fee /
Deposit
Full Cost Recovery
Fee
Recommended Fee
Policy Town of Woodside [1] Town of Portola Valley
[2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] Town of Los Altos Hills
8 Short-Term Rental Licenses
A. Initial each $ 205 $ 603 $ 603
B. Renewal each $ 105 $ 301 $ 301
C. Conditional each $ 1,350 $ 1,205 $ 1,205
9 Other Fees
A. Annexation
i. Minimum Processing Fee per project $ 880 $ 1,205 $ 1,205 ii. Additional Processing/Hearing deposit $ 5,000 $ 30,136 $ 30,136 B. General Plan Amendment
i. Minimum Processing Fee per project $ 880 $ 1,205 $ 1,205 $ 9,140 ii. Additional Processing/Hearing deposit $ 5,000 $ 12,054 $ 12,054 no comparison C. Municipal Code Amendment
i. Minimum Processing Fee per project $ 880 $ 1,205 $ 1,205 ii. Additional Processing/Hearing deposit $ 5,000 $ 12,054 $ 12,054 D. Historic Review/Mills Act Agreement
i. Minimum Processing Fee per project $ 725 $ 904 $ 904 ii. Additional Processing/Hearing deposit $ 3,000 $ 4,219 $ 4,219 E. Post Entitlement Building Permit Review New $ 301 $ 301 no comparison no comparison F. Application Process Violation each Up to 10X
application fee
Up to 10X
application fee
G. Code Compliance Inspection per inspection $ 300 $ 603 $ 603 H. Street Address Change each $ 650 $ 904 $ 904 $ 456 $ 1,476 I. Williamson Act - New Application
i. Minimum Processing Fee initial fee New $ 1,205 $ 1,205 ii. Additional Processing deposit New $ 12,054 $ 12,054 11 Planning Hourly Rate - For services requested of Town staff which have no fee listed in this fee schedule. per hour $ 233 $ 301 $ 301 $184 - $339 depending on position no comparison $ 317 $180 - $360 based on
position
no comparison
[Notes]
[1] Woodside 2025-7740 - User Fee Schedule Update
[2] Portola Valley_ADOPTED_FY 202425 FEE SCHEDULE FINAL [3] Monte Sereno User and Regulatory Fee Study-April 2018 [4] ATHERTON MASTER FEE schedule_FY25-26 SET FEES_2025
[5] Hillsborough Fee Schedule 25-26
no comparison
no comparison
no comparison
$4,737 fee / $10,000
deposit $ 3,642 $ 33,275 actual cost
no comparison
no comparison
no comparison
T&M + 25% Admin $ 3,642
no comparison
no comparison
no comparison
$41,100 flat fee no comparison $ 4,948 no comparison Actual cost w/$10,000 minimum deposit
no comparison no comparison no comparison no comparison no comparison NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 PLNG - COMP, Page 3 of 3

Page 712 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX C.2
Comparative Fee Survey – Building Administration Division

Page 713 of 1234 ends

Town of Los Altos Hills Appendix C.2
User Fee Study FY 2025-26
Comparison of Charges for Fee Related Activities and Services 1 Construction Valuation .9% of Project
Valuation
$ 50,000 service fee up
to $50,000 $ 690 $ 1,267 $ 1,267 $ 1,065 $ 771 $ 911 $ 796 $ 100,001 service fee @
$100,001 $ 1,140 $ 3,258 $ 3,258 $ 2,131 $ 1,191 $ 1,097 $ 1,162 $ 500,001 service fee @
$500,001 $ 4,740 $ 8,145 $ 8,145 $ 5,114 $ 3,874 $ 3,571 $ 3,521 $ 1,000,001 service fee @
1,000,001
$ 9,240 $ 10,679 $ 10,679 $ 8,523 $ 6,719 $ 6,194 $ 6,020 $ 5,000,001 service fee @
$5,000,001 $ 45,240 $ 13,213 $ 13,213 $ 21,799 31,723 $ 21,799 $ 21,020 $ 2 Itemized Permits
A. Reroof (<$50K construction valuation) per permit $ 375 $ 906 $ 906 B. Reroof (>$50K construction valuation) per permit
$375+0.9% of
project
valuation
See
Construction
Valuation
Permits
C. Demolition per permit $ 180 $ 579 $ 579 $ 319 plan check = $61 inspection = $342 $ 690 190 $ 248 $
D. Swimming Pools per permit New $ 1,738 $ 1,738 no comparison plan check = $1026 inspection = $862 no comparison < 1000sf = $2235> 1000sf = $2675 base + $354 E. Solar/Photovoltaic - Residential
i. up to 15 kW per permit $ 450 $ 579 $ 450 $ 450
ii. Over 15 kW per kW $ 15 $ 15 $ 15
F. Solar/Photovoltaic - Commercial
i. Up to 50 kW per kW New $ 1,810 $ 1,000 $ 1,000
ii. Between 51kW and 250kW per kW New $ 7 $ 7
iii. Solar Commercial Systems (250kW) per permit New $ 2,534 $ 2,400 $ 2,400 iv. For each kW above 250kW per kW New $ 5 $ 5
3 Building Plan Check Fee each 65% of the
building permit $ -
% of building permit fee:
residential = 85%
commercial = 100%
per hour as billed 65% of building fee 65% of building fee 65% of building fee 4 Mechanical, Electrical, and Plumbing Permits (stand alone A. Furnace each $ 82 $ 579 $ 579 $ 266 $ 61 base + $196 B. Gas Lines each $ 82 $ 579 $ 579 $ 371 $ 123 no comparison C. Water Heater each $ 82 $ 579 $ 579 $ 132 $ 55 no comparison D. Other stand alone building permits each $ 82 $ 579 $ 579 $159 minimum plumbing, electrical = $.61 /sf; mechanical = $.55/sf base + $75
Town of Los Altos Hills Comparative Agencies
Fee No. Fee Description Fee Unit / Type Current Fee Full Cost Recovery Fee
Recommended
Fee Policy Town of Woodside [1] Town of Portola Valley [2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] no comparison - deposit
based on valuation and
charged pe hour by Sq. Ft.
0-8,000 sf = $532
> 8,000 sf = $745
plan check = $123
inspection = $520 up to 3000
sf
> 3000 sf = $862
no comparison
plan check = $265
inspection = $780 up to
5000 sf
> 5000 sf = $1090
Add'l inspection $310
< 5 SQs - Valued @ $11,110 =
$244.40; to 40 SQs valued @
$25k = $440.51; > 40 SQs
valued @ $35,001 = $542.61
no comparison Solar Permit: $190.48 Solar Panels Permit Fee $0 Photovoltaic / Solar Permit
<10kW: $233 per permit
>10kW: $233 per permit
no comparison no comparison
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Page 714 of 1234 ends

Town of Los Altos Hills Appendix C.2
User Fee Study FY 2025-26
Comparison of Charges for Fee Related Activities and Services Town of Los Altos Hills Comparative Agencies
Fee No. Fee Description Fee Unit / Type Current Fee Full Cost Recovery Fee
Recommended
Fee Policy Town of Woodside [1] Town of Portola Valley [2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] 5 Inspection Fees
A. During normal business Hours per 1/2 hour $ 210 $ 181 $ 181 $ 106 $127 per inspection $ 150 no comparison B. After normal business hours per 1/2 hour $ 240 $ 181 $ 181 $ 127 $ 128 no comparison no comparison C. Reinspection per 1/2 hour $ 210 $ 181 $ 181 $159 per reinspection $127 per inspection $290 per reinspection $206 per inspection D. Inspection for which no fee is otherwise indicated per 1/2 hour $ 210 $ 181 $ 181 $ 106 $ 128 $290 per inspection no comparison 6 Other Fees
A. Appeal Fee
i. Minimum Processing Fee each $ 900 $ 724 $ 724
ii. Additional Processing/Hearing Fee deposit $ 2,000 $ 7,240 $ 7,240 B. Extension of Building Permit each $ 180 $ 362 $ 362 $ 212 no comparison C. Replacement of Inspection Card each $ 80 $ 362 $ 362 no comparison staff time per hour D. Additional Plan Review
i. Minimum Processing Fee - Town Staff each $ 350 $ 543 $ 543 per hour as billed $ 330 $ 206 ii. Plan Check Consultant deposit Actual Cost Actual Cost no comparison $ 260 no comparison E. Temporary Certificate of Occupancy each $ 500 $ 362 $ 362 $ 212 $ 1,766 $ 5,000 F. Credit Card Transaction fees each See Finance See Finance no comparison G. Refund Policy Fee each New $ 358 $ 358 no comparison H. Building Department review of Planning or
Engineering submittals per hour $ 210 $ 362 $ 362 20% of building permit fee I. Expedited Service Fee each
i. Staff Administrative Fee New $ 385 $ 385 $ 420
ii. Consultant Fee New At Cost no comparison
7 Planning and Engineering Review and Inspection Fees varies See Plng/Eng no comparison per hour as billed no comparison no comparison no comparison 8 Penalties
A. Work Without a Permit each up to 4X Permit up to 4X Permit 1x base fee 2x permit cost up to 10x the permit fee B. Construction Time Limits Exceeded penalty Refer to MC Refer to MC no comparison no comparison Persuant to HMC 9 State of CA Fees
A. Green Building Fee each Set by State Set by State
B. Strong Motion Instrumentation & Seismic Hazard
mapping Fee
per page Set by State Set by State
C. Energy Fee per plan set Set by State Set by State
11 Building Hourly Rate - For services requested of Town staff which have no fee listed in this fee schedule. per hour $ 210 $ 362 $ 362 $184 - $339 depending on position No Comparison $ 317 $180 - $360 based on
position
No Comparison
Notes
[1] Woodside 2025-7740 user fee schedule update
[2] Portola Valley Adopted FY 202425 Fee Schedule
[3] Monte Serano Master Fee Schedule 8.18.25
[4] Atherton Master Fee Schedule FY25-26
[5] Hillsborough Fee Schedule 25-26
[6] Portola Valley only: Hourly rates for Town Staff shall be calculated based on the employee’s fully burdened cost which includes salary and all benefit costs [7] Hillsboroug only: The Building Permit Base Fee is based on the valuation of the project, which represents the fair market value of labor and materials required for the scope of work for which the permit is issued.

The valuations are calculated based on the average cost per square foot associated with the scope of work and are determined by the Building Official.

Set by State - No
comparison
Set by State - No comparison Set by State - No comparison Set by State - No comparison
Set by State - No comparison
no comparison
per hour as billed
no comparison Deposit $7,500, Current Fee
$7,358 $ no comparison 360
no comparison no comparison no comparison
no comparison Actual Cost T&M
no comparison no comparison
no comparison no comparison no comparison
no comparison no comparison no comparison no comparison no comparison
NBS - Local Government Solutions
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Page 715 of 1234 ends

Prepared by NBS for the Town of Los Altos Hills
APPENDIX C.3
Comparative Fee Survey – Engineering Administration Division

Page 716 of 1234 ends

Town of Los Altos Hills APPENDIX C.3
User Fee Study FY 2025-26
Comparison of Charges for Fee Related Activities and Services Engineering Fee Schedule
1 Engineering Review of Planning Applications
A. Site Development and Other Planning Reviews
i. Minor Reviews - Staff review of projects that are minor in nature such as ADU's, residential additions, landscape
improvements, O/M agreements, and remodel projects. Includes more than 50 CY grading review.
per project New $ 1,796 $ 1,796
ii. Major Reviews - Staff review of projects that are more complex in nature such as new residences, demolition and rebuild projects, new pool projects, and new residences with an accessory dwelling unit. Includes 50CY or less grading review. per project New $ 3,593 $ 3,593
iii. Miscellaneous Reviews Engineering Staff (varies; based on scope & actual cost) deposit New $ 1,000
iv. Miscellaneous Reviews Third-Party (varies; based on scope & actual cost)
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% of Consultant fee $ 719 $ 719 b. Consultant Fee deposit $500 - $5,000
deposit $ 3,000
B. Engineering Review for Subdivision and Mapping Applications Tentative Map
i. Minor Land Division (<5 lots) - staff review per project $ 725 $ 1,078 $ 1,078 ii. Subdivision (5+ lots) - staff review per project $ 880 $ 1,796 $ 1,796 iii. Modification / Amendment - staff review per project $ 625 $ 359 $ 359 Final Map
i. Minor Land Division (<5 lots): Final Map Review
a. Staff review per project 10% of
Consultant fee $ 1,796 $ 1,796
b. Consultant Fee deposit $ 5,000 $ 5,000
ii. Minor Land Division (<5 lots): Subdivision Improvement Plan Review - staff review
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% of Consultant fee $ 1,796 $ 1,796 b. Consultant Fee deposit $ 5,000 $ 5,000
iii. Minor Land Division (<5 lots): Subdivision Improvements - inspections
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Consultant Cost $ 1,796 $ 1,796 b. Consultant Fee deposit Actual Cost $ 10,000
iv. Subdivision (5+ lots): Final Map Review deposit
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% of Consultant fee $ 2,874 $ 2,874 b. Consultant Fee deposit $ 5,000 $ 10,000
v. Subdivision (5+ lots): Subdivision Improvement Plan Review a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Consultant Cost $ 2,874 $ 2,874 b. Consultant Fee deposit $ 5,000 $ 10,000
vi. Subdivision (5+ lots): Subdivision Improvement -
Inspections
a. Staff's Third-Party Review Oversight & Deposit
Administration deposit 10% added to Consultant Cost $ 10,000 b. Consultant Fee deposit Actual Cost $ 20,000
vii. Certificate of Correction - staff review per project $ 2,000 $ 359 $ 359 Town of Los Altos Hills Comparative Agencies
No Comparison - Hourly
rates based on position
Parcel/Final Map: Actual
Cost with $23,972 min
deposit
plus $365/lot
Tentative Map: Actual
cost with $20k min deposit No Comparison
No Comparison - Hourly
rates for Inspections or
Excess Plan reviews: $317
per hour
Final Parcel Map: $3,594
Final Tract Map: $10,782
No Comparison - Hourly
rates based on position
No Comparison
No Comparison
No Comparison -
Additional Plan Review or
Inspections billed per
No Comparison -
Additional Plan Review or
Inspections billed per
hour.

Town of Portola Valley [2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] No Comparison -
Additional Plan Review or
Inspections billed per
hour.

Site Development /
Grading Permit: $1,790
fixed fee
Final Maps and
Improvement Plan Checks:
$3,000 deposit (cost
recovery with initial
deposit)
Extension to complete
improvements : $420
No Comparison
Rec'd Fee Level /
Deposit Town of Woodside [1] Fee No.

Fee Name Fee Type /
Unit
Current Fee /
Deposit
Cost of
Service Per
Activity
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Page 717 of 1234 ends

Town of Los Altos Hills APPENDIX C.3
User Fee Study FY 2025-26
Comparison of Charges for Fee Related Activities and Services Town of Los Altos Hills Comparative Agencies
Town of Portola Valley [2] City of Monte Sereno [3] Town of Atherton [4] Town of Hillsborough [5] Rec'd Fee Level / Deposit Town of Woodside [1] Fee No.

Fee Name Fee Type /
Unit
Current Fee /
Deposit
Cost of
Service Per
Activity
C. Other Applications
i. Engineering Review of Lot line Adjustments, Mergers, Certificate of Compliance, Easement Reviews, and Public Easements (utility or pathways) and ROW Dedication
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Consultant Cost $ 2,156 $ 2,156 b. Consultant Fee deposit Actual Cost $ 5,000
ii. Sight Distance and Traffic Study Peer Review
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Consultant Cost $ 719 $ 719 25% added to time and materials b. Consultant Cost deposit $ 3,000 $ 3,000 Time and Materials D. NPDES C.3 Projects (also applicable to Building Permit Applications, if no Planning Applications)
i. NPDES C.3 Review - Third-party
a. Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Consultant Cost $ 719 $ 719 b. Consultant Fee deposit $ 4,000 $ 5,000
ii. NPDES C.3 Maintenance Agreement and Inspections per project $ 3,000 $ 3,593 $ 3,593 No Comparison No Comparison NPDES Site Inspection:
$635 + $1k deposit $ 2,325.00 No Comparison
2 Engineering Review of Building Permits
A. Engineering Review - such as new construction, additions, remodels, pools, decks, and retaining walls. per proejct New $ 1,527 $ 1,527 6% of est. improvement costs First $50k or fraction
there of 5% of value
Exceeding $50k: 3% of
value
At Cost - Hourly based on
Engineering Support Staff
Rates
No Comparison
B. Engineering Review - ADU and SB9 dwelling projects. per project New $ 1,527 $ 1,527 No Comparison No Comparison No Comparison No Comparison C. Erosion Control Inspections per insp. $ 210 $ 719 $ 719 No Comparison No Comparison No Comparison Level 1: $1,951
Level 2: $3,415
Level 3: $5,291 + Actual
Cost in excess of 10 hours
3 Encroachment into the Public Right-of-Way and Public Easements A. Application Fee per permit $ 326 $ 898 $ 898 $ 322.00 $ 165.00 Base fee
With Eng Review: $1,533
W Eng Utility Review:
$2,124
OTC: $952
B. Other Street Charges, where applicable (minimum $520) per sq.ft. $ 11 $ 11 C. Other Pathway Charges, where applicable (minimum $520) per sq.ft. $ 1 $ 1 D. Trenching Fee - Shoulders (minimum $400) per l.f. $ 17 $ 17 E. Driveway Cuts per l.f. $ 17 $ 17
F. Bond Deposit
i. Bond Deposit (Tier 1) - Up to $30,000 project valuation - cash security
deposit $ 3,000 $ 3,000
ii. Bond Deposit (Tier 2) - Over $30,000 project valuation - cash security and bond deposit Valuation Valuation
iii. Bond Processing Fee per deposit 10% added to
Deposit Cost
$ 539 $ 539
iv. Encroachment Permit Application Process violation (3x total encroachment fee) per permit
3X total
Encroachment Fee
Up to 10X
application fee,
(3X minimum)
No Comparison No Comparison No Comparison No Comparison No Comparison Base fee plus $279
No Comparison
No Comparison
No Comparison
Lot Line Adjustment:

Actual cost with $5,000
deposit
Right of Way Landscaping,
Fence, Etc.

Minor Construction: $550
No Comparison
No Comparison
At Cost - Hourly based on
Engineering Support Staff
Rates
No Comparison
Administratinve
Encroachment Permits:
$419
No Comparison
Plan Check
<1 acre: $419
>1 acre: $1,258
No Comparison
No Comparison
No Comparison -
Additional Plan Review or
Inspections billed per
hour.

No Comparison
Based on # of days in
ROW
up to 2 days: $640
3-5 days: $1,380
6-10 days: $2,230
more than 10 days: $5,600
Exploratory Trenching:
$260
No Comparison
No Comparison
Vacating or Roads /
Easements: $1,700 fee
plus $2,500 deposit
No Comparison
Plan Review: $95-$1,000
initial deposit
Inspection $95-$1,000
initial deposit
Certificate of Compliance:
$1,258
No Comparison
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Page 718 of 1234 ends

Fee Name Fee Type /
Unit
Current Fee /
Deposit
Cost of
Service Per
Activity
G. Inspection Deposit for Minor Utilities (e.g., sewer laterals) / Projects (above $30k valuation) - that staff can inspect deposit $ 3,000 $10,000 -
$40,000 based on
length and
complexity of
project
No Comparison
Application: $322
Plan Review: $500-$1,000
initial deposit
Inspection $500-$1,000
initial deposit
per hour as billed
No Comparison
Utility
Connect/Disconnect
In Pavement: $770
addl PC per 100 LF: $80
addl Insp per 100 LF.: $105
Outside Pavement: $845
addl PC per 100 LF: $150
addl Insp per 100 LF.: $300
Inspection : Actual cost
Reinspection/Extra
inspection: $254
H. Inspection Deposit for Main Utilities / Major Projects (above $100k valuation) - by Third-Party pending complexity and duration of the project.
i. Staff's Third-Party Review Oversight & Deposit Administration per project 10% added to Consultant Cost $ 1,437 $ 1,437
ii. Consultant Fee deposit / per
day Actual Cost
$10,000 -
$40,000 based on
length and
complexity of
project
I. Traffic Control Plan Review (Traffic Consultant)
i. Staff's Third-Party Review Oversight & Deposit Administration per project 10% added to Deposit Cost
$ 719 $ 719
ii. Standard Lane Closures - Consultant Cost per sheet $ 300 Actual Cost iii. Long-Term Lane Closures (over one week)- Consultant Cost per sheet $ 900 Actual Cost J. Pathway Related Fee
i.. Staking of Pathway by Third-Party Surveyor (only applicable when developers request this service from the Town)
a.Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Deposit Cost
$ 719 $ 719
b. Consultant Fee deposit
$3,000 to $8,000
(varies based on
scope and actual
cost)
$3,000 to $8,000
(varies based on
scope and actual
cost)
ii. Review of Pathway staking by Third-Party Surveyor (only applicable if staking survey information provided by developers need to be validated or confirmed)
deposit
a.Staff's Third-Party Review Oversight & Deposit
Administration per project 10% added to Deposit Cost
$ 719 $ 719
b. Consultant Fee deposit $ 3,000 $ 3,000
iii. Pathway Survey/Environmental/Design Review (onsite or offsite) - Engineering Staff (applicable to all pathway projects for staff to oversee)
deposit $ 1,000 $ 1,000 No Comparison No Comparison No Comparison No Comparison No Comparison iv. Pathway Construction Inspections and Compaction Testing (for Engineering staff to inspect pathway construction and for third-party vendors to perform compaction tests)
deposit $ 1,000 $ 1,000 No Comparison No Comparison No Comparison No Comparison No Comparison No Comparison
No Comparison
No Comparison
No Comparison
No Comparison
Traffic Control Permit:
$470
addl inspection: $150 per
week
No Comparison No Comparison
No Comparison
No Comparison No Comparison
No Comparison
No Comparison
No Comparison
No Comparison
Application: $322
Plan Review: $95-$2,500
initial deposit
Inspection $500-$2,000
initial deposit
per hour as billed
No Comparison
No Comparison
Based on # of days in
ROW
up to 2 days: $640
3-5 days: $1,380
No Comparison
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Page 719 of 1234 ends

Fee Name Fee Type /
Unit
Current Fee /
Deposit
Cost of
Service Per
Activity
4 Grading
A. Grading Inspections
i. Standard (over 50 cubic yards involves construction) -Total fee determined after plan review per project New $ 1,796 $ 1,796 Site Development /
Grading Permit: $1,790
fixed fee
No Comparison
less than 50cy: $317
51-100cy: $635
101-1k cy: $635+$35 ea
addtl 100cy
1k-10k cy: $952
10k-100k cy: $2,381
100+ cy: $7,619
Grading
without Detention or
Treatment: $3,115
with Detention: $4,155
With Multiple Detention:
$5,340
With Stormwater
treatment: $4,155
Application: $168
Permit Base: $1,633
Inspections
<500 CY $2,295
500-1,499 cy: $4,316
>1,500 cy: $9,830
B. Grading Moratorium Exception Review
i. Staff's Third-Party Review Oversight & Deposit Administration per project 10% added to Consultant Cost $ 719 $ 719
ii. Consultant Cost deposit $ 5,000 $ 5,000
5 Sewer
A. Sewer Connection Review - by staff deposit $ 1,000 $ 1,796 $ 1,796 B. Sanitary Sewer Main Extension Review - by staff deposit $ 5,000 $ 5,000 C. Connection Fees each As determined in
Town Resolution
D. Industrial Waste Discharge Permit per permit Full Cost to Town Full Cost to Town E. Solid Waste Collection and Disposal Monthly Fee per month See Solid Waste Fee Schedule
See Solid Waste
Fee Schedule
F. Sewer Capacity/Impact/Rate Study
i. Staff Administrative Fee per project 10% added to
Consultant Cost $ 2,156 $ 2,156
ii. Consultant Cost deposit $ 10,000 $ 10,000
6 Other Fees
A. Appeal Fee
i. Minimum Processing Fee per appeal $ 900 $ 2,874 $ 2,874 ii. Additional Processing/Hearing Fee deposit $ 2,000 $ 2,874 $ 2,874 B. Town Attorney Land Use Review (as needed)
i. Staff Administrative Fee per hour 10% added to
legal cost $ 359 $ 359 T&M 239.00 $
ii. Legal Review deposit $ 2,000 $ 2,000 Pass-through of actual costs
$ 390.00
C. Effort Out of Standard Scope actual cost /
hourly
Varies, based on
Scope
Varies, based on
Scope
No Comparison No Comparison No Comparison No Comparison No Comparison D. Fee for any work done without a grading approval / encroachment permit
penalty New Up to 10X
(minimum 3X) No Comparison No Comparison 1X Base Permit Fee 100% of permit No Comparison 7 Engineering Staff Blended Rate - For any fees otherwise not listed per hour $ 228 $ 359 $ 359 $184 - $339 depending on position
No Comparison $ 317.00 $180 - $360 based on
position
No Comparison
TOTALS
[Notes]
[1] Woodside 2025-7740 - User Fee Schedule Update
[2] Portola Valley_ADOPTED_FY 202425 FEE SCHEDULE FINAL [3] Monte Sereno User and Regulatory Fee Study-April 2018 [4] ATHERTON MASTER FEE schedule_FY25-26 SET FEES_2025
[5] Hillsborough Fee Schedule 25-26
No Comparison
Town Council
Consideration of Sewer
Allocation: $1,700
Septic Fees - Private
System
Repair or <50% Expansion:
$210
New or >50% Expansion:
$420
No Comparison
Sewer Video Review:
$736
Sewer service requests -
Actual costs
after hours: $748 min 3
hours
No Comparison
No Comparison No Comparison
No Comparison
No Comparison
No Comparison
No Comparison No Comparison
No Comparison
No Comparison
No Comparison
No Comparison No Comparison No Comparison No Comparison No Comparison NBS - Local Government Solutions
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Page 720 of 1234 ends

ID# General New Fee
(100%)
New
Deposit
New Fee
(90%)
New Fee
(80%) Notes
Note
*12
P001A Pre-Application Meeting – 15-min appt $75 $68 $60 *13 P001B Pre-Application Meeting – formal meeting $603 $543 $482 P002A Pre-Application Meeting (ADU) – 15-min appt $75 $68 $60 *13 P002B Pre-Application Meeting (ADU) – formal meeting $603 $543 $482 P003 Additional Plan Review $603 $543 $482 *14
P004 Permit Modification $2,712 $2,441 $2,170
P005 Extension – Administrative $301 $271 $241
P006 Extension – City Council $1,507 $1,356 $1,206
P007A Site Analysis - Minimum Processing Fee $603 $543 $482 *15 P007B Site Analysis - Additional Processing Fee $603 $543 $482 P008 Appeal $2,411 $2,411 $2,170 $1,929 *1, *15
P008 Note
P009A Town Attorney Land Use Review - Staff Administrative Fee $301 $271 $241 P009B Town Attorney Land Use Review - Legal Review $2,000 N/A N/A # Zoning Permits New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
P010A Fence Permit – Administrative $1,507 $1,356 $1,206 P010B Fence Permit – Public Hearing $2,109 $1,898 $1,687 P011 Wireless Facility Mod – Administrative $1,808 $1,627 $1,446 P012A Oak Tree Removal (Volunteer) $904 $814 $723
P012B Hazardess Oak Tree Removal (Dead/Emergency/Defensible Space) No Fee N/A N/A P013 Arborist Report Review $1,000 N/A N/A *2
P013 Note
# Site Development New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
P014 Minor Administrative Review $9,342 $8,408 $7,474 *10 P015 Major Administrative Review $10,849 $9,764 $8,679 *10 P016 Site Development Hearing Review $15,369 $13,832 $12,295 P017 Fast Track Hearing Review $18,383 $16,545 $14,706 *11 P018 Planning Commission Hearing Review $21,396 $19,256 $17,117 P019 Conditional Development Permit $5,726 $5,153 $4,581 P020 Geotechnical Report Review $10,000 N/A N/A
P021 Grading Policy Exception Planning Commission Review $5,726 N/A N/A P022 Landscape Performance Deposit – Director’s Discretion $10,000 N/A N/A # Variances and Conditional Use Permits New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
P023 Minor Variance - Site Development Committee $1,808 $1,627 $1,446 P024 Major Variance - Planning Commission $5,726 $5,153 $4,581 P025A Conditional Use Permit - Minimum Processing $2,109 $1,898 $1,687 *15 P025B Conditional Use Permit - Additional Processing $24,410 N/A N/A P027A CUP Renewal/Amendment - Minimum Processing $2,109 $1,898 $1,687 *15 P027B CUP Renewal/Amendment – Additional Processing $24,410 N/A N/A P028 Initial Study/Negative Declaration/EIR $301 $271 $241 *16 # Subdivisions and Mapping New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
*15
P029 Minimum Processing Fee $1,808 $1,627 $1,446
P030 Additional Processing $9,041 N/A N/A
P031 SB9 Lot Split $4,219 $3,797 $3,375
P032 Extension $3,014 $2,713 $2,411
P033A Modification/Amendment - Minimum Processing $1,808 $1,627 $1,446 *15 P033B Modification/Amendment - Additional Processing $5,424 N/A N/A *15 P034 Lot-Line Adjustment and Merger (billed per hour) $301 $271 $241 P035 Certificate of Compliance (billed per hour) $301 $271 $241 P036 Easement Review (billed per hour) $301 $271 $241
# Short-Term Rental Licenses New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
P037 Initial Short-Term Rental License $603 $543 $482
P038 Short-Term Rental Renewal $301 $271 $241
P039 Conditional Short-Term Rental License $1,205 $1,085 $964 *4 P037 to
P039 Note
# Other Fees New Fee New
Deposit
New Fee
(90%)
New Fee
(80%)
P040A Annexation - Minimum Processing $1,205 $1,085 $964 *15 P040B Annexation - Additional Processing $30,136 N/A N/A *15 P041A General Plan Amendment - Minimum Processing $1,205 $1,085 $964 *15 P041B General Plan Amendment - Additional Processing $12,054 N/A N/A *15 P042A Municipal Code Amendment - Minimum Processing $1,205 $1,085 $964 *15 P042B Municipal Code Amendment - Additional Processing $12,054 N/A N/A *15 P043A Historic Review/Mills Act Agreement - Minimum Processing $904 $814 $723 *15 P043B Historic Review/Mills Act Agreement - Additional Processing $4,219 N/A N/A *15 P044 Post Entitlement Building Permit Review $301 $271 $241 *15 P045 Application Process Violation
Up to 10X
application
fee N/A N/A *5
P046 Code Compliance Inspection $603 $543 $482
P047 Street Address Change $904 $814 $723
P048A Williamson Act - Minimum Processing $1,205 $1,085 $964 *15 P048B Williamson Act - Additional Processing $12,054 N/A N/A *15 #
*6
P050A New Single-Family Residence
P050B Accessory Dwelling Unit (900 sq ft or larger)*
P050C Additions (900 sq ft or larger)
P050D Equestrian Barns (900 sq ft or larger)
P050 Note
P051 Recreation In-Lieu Fee *7
P052 Storm Drainage Fee *8
P053 Impact Fees and Waivers
# Planning Staff Billable Rates
P054 Planning Staff Blended Rate (NEW) *3
P054 Note
*1
*2
*3
*4
*5
*6
*7
*8
*10
*11
*12
*13
*14
*15
*16
The minimum fee is a non‑refundable processing fee, and the deposit is used to cover all time accrued in the review and processing of the permit/project.

Fee is equal to the actual cost to prepare the work based on an approved proposal from an outside consultant. Town staff will charge hourly to cover administrative time/review.

Notes
Minor Administrative projects do not require coordination with other reviewing agencies. Major Administrative projects require coordination with Public Works, Fire Department, Geotechnical Consultant, etc.

Fast Track Hearing Review are projects that require Planning Commission review but may qualify for Fast Track with review from just the CDD Director.

Deposits are collected and are not closed until the project is complete; additional planning hours/costs may apply during Engineering and/or Building plan check and permitting processes.

Pre‑Application consultations up to 15 minutes will be provided at no charge to the applicant.

Fee applies to projects that are not deposit‑based and where submittals exceeding 3 resubmittals require additional staff review and support.

These fees are set per Municipal Code Section 10‑1.1206.

The violation fee is per Municipal Code Section 10‑2.1318, with the specific amount determined by the Planning and Building Director based on the nature of the violation.

This fee is set per Resolution 62‑19. For Accessory Dwelling Units, this fee shall be waived for the Planning Period 2023‑2031.

This fee is set per Municipal Code Section 9‑1.1403.

This fee assessed on all subdivisions for new hardscape/impervious area added within a public right‑of‑way or easement. $301/hr.

Planning Staff Billable Rates are the rates used when staff time is billed against a deposit.

This fee is set per Article 10 in Chapter 1 in Title 10 (Zoning) in the Municipal Code. The fee is non‑refundable, and the deposit is used to cover all time accrued in the review and processing of the appeal.

This fee is collected when a peer review of a third‑party consulting arborist report is necessary.

These are the rates used when staff time is billed against a deposit. These hourly rates are set as part of the Town’s annual adopted budget.

Deposits will be charged the actual cost of time & materials plus a 10% administrative fee to cover the Town’s costs for engineering, planning and building fees.

The Planning Appeal fee is set per Article 10 in Chapter 1 of Title 10 (Zoning) in the Municipal Code. The fee is nonrefundable, and the deposit is used to cover all time accrued in the review and processing of the appeal.

This Arborist Report Review fee is collected when a peer review of an arborist report is necessary.

New Fee
Rate
Tentative Map
Other Applications
Short-Term Rental Licenses fees are set per LAHMC Section 10-1.1206.

P052 Note
$5.49 per sq/ft
See LAHMC 9-1.14
$0.69/sf
Impact Fees
Pathway Fees:

Planned Drainage Facilities fee is set per LAHMC Title 8, Chapter 7, 8-7.05).

This fee assessed on all subdivisions for new hardscape/impervious area added within a public right-of-way or easement.

Pathway Impact Fees are set by Resolution 62-19 and amended by Program A10 in the Town' s 6 cycle Housing Element for Accessory Dwelling Units (ADUs). The Pathway Impact fee for ADUs shall be waived for the Planning Period 2023-2031. $5.49 per sq/ft
$0
$5.49 per sq/ft

Page 721 of 1234 ends

ID# Application and Permit New Fee New Deposit New Fee (90%) New Fee (80%) Notes B001 Construction Valuations (Building Permits) *1, *2, *4 Service Fee up to $50,000 $1,267 $1,140 $1,014
Each additional $1,000 or fraction thereof $39.82 per $1,000 $35.84 per $1,000 $31.86 per $1,000 Service fee @ $100,001 $3,258 $2,932 $2,606
Each additional $1,000 or fraction thereof $12.22 per $1,000 $11.00 per $1,000 $9.78 per $1,000 Service fee @ $500,001 $8,145 $7,331 $6,516
Each additional $1,000 or fraction thereof $5.07 per $1,000 $4.56 per $1,000 $4.06 per $1,000 Service fee @ $1,000,001 $10,679 $9,611 $8,543
Each additional $1,000 or fraction thereof $0.63 per $1,000 $0.57 per $1,000 $0.50 per $1,000 Service fee @ $5,000,001 $13,213 $11,892 $10,570
Each additional $1,000 or fraction thereof $2.64 per $1,000 $2.38 per $1,000 $2.11 per $1,000 B002 Building Plan Check Administrative Fee
28% of Building
Permit Fee N/A N/A
B003 Plan Check Fee
65% of Permit Fee
(Town keeps 25% and
Contractor keeps 75%)
OR 48.75% of
Building Fee N/A N/A
# Itemized Permits New Fee New Deposit New Fee (90%) New Fee (80%) B004A Reroof (<$50K Construction Valuation) $906 $815 $725 B004B Reroof (>$50K Construction Valuation)
See Construction
Valuation Permits
(B001) N/A N/A *2, *4
B005 Demolition $579 $521 $463
B006 Swimming Pools $1,738 $1,564 $1,390
B007A Solar – Residential up to 15kW $450 N/A N/A *3
B007B Solar – Residential per kW over 15kW $15 N/A N/A *3 B007C Solar – Commercial up to 50 kW (per kW) $1,000 N/A N/A *3 B007D Solar – Commercial between 51 kW and 250 kW (per kW) $7 N/A N/A *3 B007E Solar – Commercial (250 kW) (per permit) $2,400 N/A N/A *3 B007F Solar – Commercial for each kW above 250 kW (per kW) $5 N/A N/A *3 B007
Note
# Mechanical, Electrical and Plumbing Permits New Fee New Deposit New Fee (90%) New Fee (80%) B008 Furnace $579 N/A $463
B009 Gas Line $579 N/A $463
B010 Water Heater $579 N/A $463
B011 Other Stand-Alone Building Permits $579 $521 $463
B012 Seismic Gas Shutoff Valve No Fee N/A N/A
B008,
B010
Note
# Inspections New Fee New Deposit New Fee (90%) New Fee (80%) *4 B012 During normal business hours (per 1/2 hour) $181 $163 $145 B013 After normal business hours (per 1/2 hour) $181 $163 $145 B014 Reinspection (per 1/2 hour) $181 $163 $145
B015 Inspection for which no fee is otherwise indicated (per 1/2 hour) $181 $163 $145 # Other Permit Activities New Fee New Deposit New Fee (90%) New Fee (80%) B016A Appeal Fee - Initial Processing $724 $652 $579
B016B Appeal Fee - Additional Processing $7,240 N/A N/A B017 Extension of Building Permit $362 $326 $290
B018 Replacement Inspection Card $362 $326 $290
B019 Additional Plan Review - Minimum Processing by Town Staff $543 $489 $434 *4 B020 Additional Plan Review - Plan Check Consultant Actual Cost N/A N/A *4 B052
Note
B021 Temporary Certificiate of Occupancy $362 $326 $290 *5 B053
Note
B022 Credit Card Transaction Fees
B023 Refund Policy Fee
B023
Note
B024 Building Department Review of Planning/Engineering Submittals $362 $326 $290 *6 B025 Expedited Service Fee - Staff Administrative Fee $385 $347 $308 B026 Expedited Service Fee - Consultant Fee
Actual Cost + Staff
Admin Fee N/A N/A *12
# Planning and Engineering Review and Inspection Fees *7 # Penalties
B027 Work Without a Permit *9
B027
Note
B028 Construction Time Limits Exceeded *10
# Planned Drainage Facilities
B030 Impermeable Structure (per sq ft of development area added) *12 B030
Note
# California Passthroughs
$0.96/s.f.

Additional Plan Review costs are applied when an application requires more than three plan checks to be completed.

Approval by the Building Official is required to issue a Temporary Certificate of Occupancy and the project must demonstrate special circumstances.

Per City Policy
New Fee
See Finance Fee Schedule
Refund Policy per City Policy
HV/AC, heat pump and water heaters will be charged at 80% cost as directed by City Council. For full list of incentives available to applicants, please visit:
https://www.losaltoshills.ca.gov/565/Building-Electrification Fee
B031
Building Standards Administration Special Revolving Fund (BSASRF) or Green Fee
$4/$100,000 of assessed valuation
(Minimum $1/$25,000 of valuation)
B001
Note
After historical review of all new construction building permits since FY21-22, the Town will be applying a building multiplier of 2.25x to the ICC building valuation figure of $175. This will mean projects will be evaluated at a $394 per sq ft minimum to bring up local valuations to historical averages. Any project below that valuation will be evaluated at minimum of $394 per sq ft, and if the valuation exceeds that, then Staff will use the applicant's self reported valuation per square foot.

Solar energy system fees are set by California Government Code Section 66015.

ADU projects will pay 80% of Building Permit Fee (B001), Building Plan Check Administrative Fee (B002) and Plan Check Fee (B003) as these include fee reductions as directed by the City Council.

The violation fee is set by Resolution 77-23 in reference to Municipal Code sections 8-8.05 and 10-2.1318 with the specific amount determined by the Community Development Director based on the nature of the violation.

Planned Drainage Facilities fee is set per LAHMC Title 8, Chapter 7, 8-7.05. This fee is not charged for ADUs which are 750 sq/ft or less per Government Code Section 66311.5, subdivision (c)(1)
Up to 4X the Building Permit Fee
New Fee
Refer to Municipal Code Section 8-10.08

Page 722 of 1234 ends

B031
Note
B032
Note
B033 Disability Access and Education Revolving Fund (DAERF) B033
Note
# Building Staff Billable Rates
B034 Building Staff Blended Rate
B034
Note
*1
*2
*3
*4
*5
*6
*7
*9
*10
*11
*12 Fees Set as contract passthrough.

Fee is non‑refundable and is applied across all permit types.

Planning will continue to charge against open deposits until projects are complete; See Engineering fee schedule for specific building plan and permit review fees.

The violation fee is set per Municipal Code sections 8‑8.05 and 10‑2.1318, with the specific amount determined by the Planning and Building Director based on the nature of the violation.

This fee set per Municipal Code section 8‑10.08 Penalty for Failure to comply with construction time limits.

This fee set per Municipal Code Section 8‑7.05.

The project valuation is provided by the applicant at time of submittal and confirmed by Building Dept staff during initial plan review.

This fee is set per California Government Code Section 66015.

If more than three reviews are required to issue a permit or more than six inspections required final a permit, additional review/inspection fees may be assessed.

Approval by the Planning and Building Director is required to issue a Temporary Certificate of Occupancy and the project must demonstrate special circumstances.

Other department fees may apply.

Rate
$362/hr
Building Staff Billable Rates are the rates used when staff time is billed against a deposit.

Notes
The SMIP fee is set per Public Resources Code Section 2705.

See Business Licensing
The DAERF fee is set per Government Code Section 4467. This is collected by business licensing.

The BSASRF fee is set per California Health and Safety Code Section 18931.6.

B032 Strong Motion Instrumentation Program (SMIP)
$0.13/$1,000 of assessed valuation
(Minimum fee is $0.50)

Page 723 of 1234 ends

# Engineering Review of Planning Applications*3 New Fee New Deposit New Fee (90%)
New Fee
(80%) Notes
Note
E001A Site Development and Other Planning Reviews – Minor Reviews $1,796 $1,616 $1,437 E001B Site Development and Other Planning Reviews – Major Reviews $3,593 $3,234 $2,874 E001C Site Development and Other Planning Reviews – Miscellaneous Reviews Engineering Staff $1,000 N/A N/A E001D Site Development and Other Planning Reviews – Miscellaneous Reviews 3rd Party - Staff's Review Oversight $719 $647 $575 E001E Site Development and Other Planning Reviews - Miscellaneous Reviews 3rd Party - Consultant $3,000 N/A N/A E002A Tentative Map – Minor Land Division (<5 lots) $1,078 $970 $862 *12 E002B Tentative Map – Subdivision (5+ lots) $1,796 $1,616 $1,437 *12 E002C Tentative Map – Modification/Amendment $359 $323 $287 *12 E003A Final Map – Minor Land Division (<5 lots) - Staff $1,796 $1,616 $1,437 *12 E003B Final Map – Minor Land Division (<5 lots) - Consultant $5,000 N/A N/A E003C Final Map – Minor Land Division (<5 lots) Subdivision Improvement Plan Review - Staff $1,796 $1,616 $1,437 E003D Final Map – Minor Land Division (<5 lots) Subdivision Improvement Plan Review - Consultant $5,000 N/A N/A E003E Final Map – Minor Land Division (<5 lots) Subdivision Improvements Inspections - Staff's Review Oversight $1,796 $1,616 $1,437 E003F Final Map – Minor Land Division (<5 lots) Subdivision Improvements Inspections - Consultant $10,000 N/A N/A E003G Final Map – Subdivision (5+ lots) - Staff's Review Oversight $2,874 $2,587 $2,299 *12 E003H Final Map – Subdivision (5+ lots) - Consultant $10,000 N/A N/A *12 E003I Final Map – Subdivision (5+ lots) Improvement Plan Review - Staff's Review Oversight $2,874 $2,587 $2,299 E003J Final Map – Subdivision (5+ lots) Improvement Plan Review - Consultant $10,000 N/A N/A E003K Final Map – Subdivision (5+ lots) Subdivision Improvements Inspections - Staff's Review Oversight $10,000 N/A N/A E003L Final Map – Subdivision (5+ lots) Subdivision Improvements Inspections - Consultant $20,000 N/A N/A E004 Certificate of Correction $359 $323 $287 *12
E005A
Engineering Review of Lot Line Adjustments, Mergers, Certificate of Compliance, Easement Reviews, Public Easements (Utility or Pathways), and ROW Dedication - Staff's Review Oversight $2,156 $1,940 $1,725 E005B
Engineering Review of Lot Line Adjustments, Mergers, Certificate of Compliance, Easement Reviews, Public Easements (Utility or Pathways), and ROW Dedication - Consultant $5,000 N/A N/A E006A Sight Distance and Traffic Study Peer Review - Staff's Review Oversight $719 $647 $575 E006B Sight Distance and Traffic Study Peer Review - Consultant $3,000 N/A N/A *1,*5,*14 E007A NPDES C.3 Projects Review - Staff's 3rd Party Review Oversight $719 $647 $575 *1 E007B NPDES C.3 Projects Review - Consultant $5,000 N/A N/A *1 E008 NPDES C.3 Maintenance Agreement and Inspections $3,593 $3,234 $2,874 *1 # Engineering Review of Building Permits New Fee New Deposit New Fee (90%)
New Fee
(80%)
E009 Engineering Review (New construction, additions, remodels, pools, decks, and retaining walls) $1,527 $1,374 $1,222 E010 Engineering Review – ADU and SB9 $1,527 $1,374 $1,222 E011 Erosion Control Inspections/SWPPP (per inspection) $719 $647 $575 *13 # Encroachment into Public Right-of-Way New Fee New Deposit New Fee (90%)
New Fee
(80%)
E012 Application Fee $898 N/A N/A
E013 Other Street Charges
$520 + $11/sq ft of area
over 47/sq ft N/A N/A *4
E014 Other Pathway Charges
$520 + $11/sq ft of area
over 47/sq ft N/A N/A *4
E015 Trenching Fee
$400 + $17/lf of trench
over 24lf N/A N/A *4
E016 Driveway Cuts $17/lf N/A N/A *4
E017A Bond Deposit - Tier 1 (upto $30K project valuation) $3,000 N/A N/A *1,*9 E017B Bond Deposit - Tier 2 (over $30K project valuation) Valuation N/A N/A *1,*9 E017C Bond Processing Fee $539 N/A N/A
E017D Encroachment Permit Application Process Violation) Up to 10X application
fee (3X minimum) N/A N/A
E018 Inspection Deposit for Minor Utilities (e.g. sewer laterals)/ projects above $30K valuation that staff can inspect $10,000 -
$40,000 N/A N/A
E019A Inspection Fee for Major Utilities/projects over $100K valuation that a 3rd Party can inspect - Staff Review Oversight $1,437 $1,293 $1,150 E019B Inspection Deposit for Major Utilities/projects over $100K valuation that a 3rd Party can inspect - Consultant $10,000 -
$40,000 N/A N/A
E020A Traffic Control Plan Review (Traffic Consultant) - Staff's 3rd Party Review Oversight & Admin $719 $647 $575 E020B Traffic Control Plan Review (Traffic Consultant) - Standard Lane Closures Actual Cost per Sheet N/A N/A *10,*14 E020C Traffic Control Plan Review (Traffic Consultant) - Long-Term Lane Closures Actual Cost per Sheet N/A N/A *10,*14 E021A Staking of Pathway by 3rd Party Surveyor - Staff's 3rd Party Review Oversight $719 $647 $575 *1,*5 E021B Staking of Pathway by 3rd Party Surveyor - Consultant $3,000 - $8,000 N/A N/A *1,*5 E022A Review of Pathway Staking by 3rd Party Surveyor - Staff's 3rd Party Review Oversight $719 $647 $575 *1,*5 E022B Review of Pathway Staking by 3rd Party Surveyor - Consultant $3,000 N/A N/A *1,*5 E023 Pathway Survey/Environmental/Design Review (onsite or offsite) - Engineering Staff $1,000 N/A N/A *1,*5,*11 E024 Pathway Construction Inspections and Compaction Testing $1,000 N/A N/A *1,*5,*11 # Grading New Fee New Deposit New Fee
(90%)
New Fee
(80%)
E025 Grading Inspections $1,796 $1,616 $1,437 *1
E026A Grading Moratorium Exception Review - Staff's 3rd Party Review Oversight $719 $647 $575 E026B Grading Moratorium Exception Review - Consultant $5,000 N/A N/A *1,*5 # Sewer Disposal New Fee New Deposit New Fee
(90%)
New Fee
(80%)
E027 Sewer Connection Review by Staff $1,796 N/A N/A *1 E028 Sanitary Sewer Main Extension Review by Staff $5,000 N/A N/A *1 E029 Sewer Reimbursement Fee
E030 Annual Sewer Charge
E031 Industrial Waste Discharge Permit
E032 Solid Waste Collection and Disposal Monthly Fee *6 E033 Sewer Capacity/Impact/Rate Study - Staff Admin Cost $2,156 $1,940 $1,725 *5 E034 Sewer Capacity/Impact/Rate Study - Consultant $10,000 N/A N/A *1,*5 E035 Sewer Connection Fee (Residence) (X1 unit of service) *6 E036 Sewer Connection Fee (Church) (X1 unit of service) *6 E037 Sewer Connection Fee (Country Club) (X2.68 unit of service) *6 E038 Sewer Connection Fee (Office) (X1.84 unit of service) *6 E039 Sewer Connection Fee (Fire Station) (X3 unit of service) *6 E040 Sewer Connection Fee (Elementary School) (X1 unit of service for each 26 students) *6 E041 Sewer Connection Fee (Junior High School w/o gym or cafeteria) (X1 unit of service for each 26 students) *6 E042 Sewer Connection Fee (Junior High School w/ gym or cafeteria) (X1 unit of service for each 20 students) *6 E043 Sewer Connection Fee (High School) (X1 unit of service for each 15 students) *6 E044 Sewer Connection Fee (Junior College) (X1 unit of service for each 10 students) *6 E045 Sewer Connection Fee (Boarding Schools) (X1 unit of service for ea. 3.5 resident students, plus 1 for each 10 non resident) *6 E046 Sewer Reimbursement Fee (When connecting to a privately developed sewer line) *6 # Other Charges New Fee New Deposit New Fee
(90%)
New Fee
(80%)
E047A Appeal Fee - Minimum Processing Fee $2,874 $2,587 $2,299 E047B Appeal Fee - Additional Processing Fee $2,874 N/A N/A E048A Town Attorney Land Use Review - Staff Admin Fee $359 $323 $287 E048B Town Attorney Land Use Review - Legal Review $2,000 N/A N/A E049 Effort Out of Standard Scope Varies, based on scope N/A N/A E050 Fee for any work done without grading approval
Up to 10X application
fee (3X minimum) N/A N/A *8
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
Full Cost
Deposits will be charged the actual cost of time & materials plus a 10% administrative fee to cover the Town’s costs.

See Solid Waste Fee Schedule
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution
As determined in Town Resolution

Page 724 of 1234 ends

# Engineering Staff and Consultant Billable Rates
E051 Engineering Staff Fully Burdened Hourly Rate (FBHR) *2 E051 Note
*1
*2
*3
*4
*5
*6
*8
*9
*10
*11
*12
*13
Any remaining balance of the deposit will be refunded within 90 days of project close out.

For Third-party surveyor deposit, refer to Planning Fee.

For projects that has site disturbance or grading. Add additional inspections if needed.

Set per Town Policy
Subject to P218 or the Mitigation fee act and not evaluated by NBS; Set per 2003 Sewer Fee Schedule.

Penalty
Cash bond amount set by Town Policy; $3,000 up to $15,000 in project value in ROW. Over $15,000 is based on valuation of the work in Public ROW.

Passthrough Consultant Fees
Notes
All items marked as a “deposit” require replenishment once the initial amount has been exhausted, and any unused portion will be refunded to the applicant once final project review is completed.

These are the rates used when staff time is billed against a deposit. These hourly rates are set as part of the Town’s annual adopted budget.

If there is more than one action associated with a project, including zoning permits, Site Development, Variances, Conditional Use Permits, Environmental Review, separate fees for each action apply and the applicant shall pay.

Fees for impact to infrastructure
Rate
$359/hr.

Engineering Staff and Consultant Billable Rates are the rates used when staff time is billed against a deposit.

Page 725 of 1234 ends

Fee Name Fee Range (2023-24)
Fee Range (2026-27) -
100%
Fee Range (2026-27)
- 90%
Fee Range (2026-27) -
80%
Fee Range (2026-27) -
50% City of Los Altos
B002 Building Plan Check Administrative Fee $0 $1,380 $1,242 $1,104 $690 $0 B003 Plan Check Fee $2,130 $2,402 $2,162 $1,922 $1,201 $0 B001 Building Permit Fee $3,278 $4,928 $4,435 $3,942 $2,464 $0 Planning Department ADU Plan Review $725 $0 $0 $0 $0 $303 Plan Retention $75 $0 $0 $0 $0 $0
B031 Green Building Fee (CA State BSARF)*4 $14 $14 $14 $14 $14 $14 B032 Strong Motion Instrumentation Program (SMIP)*5 $44 $44 $44 $44 $44 $44 E010 Engineering ADU Review $830 $1,527 $1,374 $1,222 $764 $0 B021 Temporary Certificate of Occupancy $500 $362 $326 $290 $181 $668 P047 Address Assignment $650 $904 $814 $723 $452 $743
B019 Additional Plan Review (Per Revision) $350 $543 $489 $434 $272 $303 Subtotal for ADU Fees $8,596 $12,104 $10,900 $9,695 $6,081 $2,075 School Fee*7 $3,096 $3,096 $3,096 $3,096 $3,096 $3,096
P050 Pathway Impact Fee $864 $0 $0 $0 $0 $0
Subtotal for ADU Fees and Impact Fees $12,556 $15,200 $13,996 $12,791 $9,177 $5,171 Building Performance Deposit*6 $3,690 $0 $0 $0 $0 $0
Subtotal for Deposits $3,690 $0 $0 $0 $0 $0
Fee Name
Fee Range (2026-27) -
100%
Fee Range (2026-27) -
90%
Fee Range (2026-27)
- 80%
Fee Range (2026-27) -
50%
Subsidization/Impact to Budget $0 $37,344 $74,688 $186,719 Fee Name Fee Range (2023-24)
Fee Range (2026-27) -
100%
Fee Range (2026-27)
- 90%
Fee Range (2026-27) -
80%
B005 Demolition $180 $579 $521 $463
B002 Building Plan Check Administrative Fee $0 $3,211 $2,890 $2,569 B003 Plan Check Fee $13,319 $5,590 $5,031 $4,472
B001 Building Permit Fee $20,490 $11,467 $10,320 $9,174 Plan Retention $75 $0 $0 $0
B031 Green Building Fee (CA State BSARF)*4 $90 $90 $90 $90 Energy Fee (CA State Title 24) $4,086 $4,086 $4,086 $4,086 B032 Strong Motion Instrumentation Program (SMIP)*5 $260 $260 $260 $260 P044 Planning Dept Review*2 $210 $301 $271 $241
E009 Engineering Dept Review*3 $240 $1,527 $1,374 $1,222 B021 Temporary Certificate of Occupancy $500 $362 $326 $290 P047 Address Assignment $650 $904 $814 $723
B019 Additional Plan Review (Per Revision) $350 $543 $489 $434 Subtotal for Building Fees $40,450 $28,920 $26,472 $24,023 P050 Pathway Impact Fee $10,000 $32,940 $32,940 $32,940 School Fee*7 $20,640 $20,640 $20,640 $20,640
Drainage Impact Fees $5,760 $5,760 $5,760 $5,760
Subtotal for Building Fees and Extra Fees $76,850 $88,260 $85,812 $83,363 Utility Release Deposit (Electrical)*6 $40,000 $0 $0 $0 Utility Release Deposit (Gas)*6 $20,000 $0 $0 $0
Building Performance Deposit*6 $27,000 $0 $0 $0
Subtotal for Deposits $87,000 $0 $0 $0
Fee Name Fee Range (2023-24) Fee Range (2026-27) Town of Woodside Town of Portola Valley City of Monte Serrano Town of Atherton Town of Hillsborough City of Los Altos Demolition $180.00 $579.00 $311.00 $403.00 $186.00 $690.00 $0.00 $238.00 Single Family Residential Dwelling (6000 sq ft) w/ Demo - Valuation: $2,250,000

Page 726 of 1234 ends

Permit Admin*
1 $0.00 $3,211.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Plan Check $13,319.00 $5,590.16 $13,042.00 billed at $239 per hour $7,247.00 $5,054.00 $6,960.00 $30,365.00 Building Permit $20,490.00 $11,467.00 $15,344.00 $5,168.00 $11,149.00 $11,231.00 $10,707.00 $22,493.00 Plan Retention $75.00 $0.00 $155.00 N/A $0.00 N/A $0.00 $0.00 Green Building Fee (CA State BSARF)*4 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 $90.00 Energy Fee (CA State Title 24) $4,086.00 $4,086.00 $4,086.00 $4,086.00 $4,086.00 $4,086.00 $4,086.00 $4,086.00 Strong Motion Instrumentation and Mapping Program*5 $260.00 $260.00 $260.00 $260.00 $260.00 $260.00 $260.00 $260.00 Planning Dept Review*2 $210.00 $301.00 $3,836.00 $1,853.00 $888.00 $1,425.00 $1,249.00 $1,435.00 Engineering Dept Review*3 $240.00 $1,527.00 $3,836.00 $1,658.00 $795.00 $1,275.00 $1,118.00 $1,284.00 Temporary Certificate of Occupancy $500.00 $362.00 $207.00 $1,766.00 N/A $5,000.00 N/A $668.00 Address Assignment $650.00 $904.00 $336.00 N/A $445.00 $695.00 $1,476.00 $742.70 Additional Plan Review (Per Revision) $350.00 $543.00 $207.00 $239.00 $247.00 $330.00 $263.00 $302.81 Subtotal for Fees $40,450.00 $28,920.16 $41,710.00 $15,523.00 $25,393.00 $30,136.00 $26,209.00 $61,964.51 Pathway Impact Fee $10,000.00 $32,940.00 $9,000.00 N/A $14,700.00 N/A N/A $2,520.00 School Fee*7 $20,640.00 $20,640.00 $31,020.00 $31,020.00 $30,420.00 $31,020.00 $14,700.00 $20,640.00 Drainage Impact Fees $5,760.00 $5,760.00 N/A N/A N/A N/A N/A N/A Subtotal for Fees + Impact/School Fees $76,850.00 $88,260.16 $81,730.00 $46,543.00 $70,513.00 $61,156.00 $40,909.00 $85,124.51 Utility Release Deposit (Electrical)*6 $40,000 $0 N/A N/A N/A $5,000 N/A N/A Utility Release Deposit (Gas)*6 $20,000 $0 N/A N/A N/A N/A N/A N/A Building Performance Deposit*6 $27,000 $0 N/A N/A N/A N/A $40,000 N/A Subtotal for Deposits $87,000 $0 $0 $0 $0 $5,000 $40,000 $0

Page 727 of 1234 ends

Fiscal Year # Permits # Outliers Average Valuation Average SQ Footage Average $ per SQ_FT Delta to ICC Multiplier FY 2021-2022 19 2 $2,018,385 6,533 $338.70 $163.70 1.94 FY 2022-2023 11 3 $2,620,773 6,996 $389.69 $214.69 2.23 FY 2023-2024 13 0 $2,957,838 6,890 $444.42 $269.42 2.54 FY 2024-2025 14 2 $2,249,643 6,574 $395.61 $220.61 2.26 FY 2025-2026 8 2 $2,106,881 6,482 $402.65 $227.65 2.3
13 $2,390,704 6,695 $394.21 2.25

Page 728 of 1234 ends

PERMIT_NOPERMIT_TY SITE_ADDR PERMIT_SUSTATUS FEES_PAID ISSUED FY JOBVALUE SQ_FT $ PER SQ_FT BLD19-045NEW RESID27911 VIA VWITHOUT BFINALED ######## 7/10/2020 2020-2021 $779,910 5038 $154.81 BLD19-040NEW RESID10842 WES WITH BASE FINALED ######## 7/20/2020 2020-2021 $842,576 5470 $154.04 BLD20-019NEW RESID12170 DAW WITH BASE FINALED ######## 7/24/2020 2020-2021 ######## 8031 $155.51 BLD20-023NEW RESID13940 LA P WITH BASE FINALED ######## 8/11/2020 2020-2021 ######## 11936 $175.42 BLD20-013NEW RESID24752 OLIV WITH BASE FINALED ######## 8/20/2020 2020-2021 $718,740 4356 $165.00 BLD20-032NEW RESID27575 BLAC WITH BASE FINALED ######## 9/9/2020 2020-2021 ######## 5841 $243.11 BLD20-015NEW RESID26898 DEZA WITHOUT BFINALED ######## 9/17/2020 2020-2021 $770,536 5955 $129.39 Outlier BLD20-026NEW RESID13109 BYRD WITH BASE FINALED ######## 10/5/2020 2020-2021 ######## 10082 $207.94 BLD20-035NEW RESID24005 OAK WITHOUT BFINALED ######## 10/6/2020 2020-2021 ######## #DIV/0! Outlier BLD20-036NEW RESID25788 Bass WITHOUT BFINALED ######## ######## 2020-2021 $855,020 4993 $171.24 BLD20-038NEW RESID24160 DAW WITH BASE FINALED ######## 12/1/2020 2020-2021 ######## 11175 $178.97 BLD20-022NEW RESID25251 LA R MANUFACTFINALED ######## 5/4/2021 2020-2021 ######## 5489 $218.62 BLD20-060NEW RESID26685 PUR WITHOUT BFINALED ######## 5/25/2021 2020-2021 $450,000 4079 $110.32 Outlier BLD20-059NEW RESID24490 AMIG WITHOUT BFINALED ######## 6/9/2021 2020-2021 ######## 5509 $351.29 BLD20-005NEW RESID12857 LA C WITHOUT BFINALED ######## 6/25/2021 2020-2021 $771,773 4489 $171.93 BLD21-011NEW RESID24269 DAW WITHOUT BFINALED ######## 8/2/2021 2021-2022 ######## 6856 $269.84 BLD21-028NEW RESID14221 MIRA WITHOUT BFINALED ######## 8/3/2021 2021-2022 ######## 4196 $374.17 BLD21-008NEW RESID12805 DEE WITHOUT BFINALED ######## 8/13/2021 2021-2022 ######## 5826 $248.88 BLD21-013NEW RESID13902 CAM WITHOUT BEXPIRED ######## 8/30/2021 2021-2022 $555,000 1181 $469.94 BLD21-026NEW RESID13781 Cice WITHOUT BFINALED ######## 8/31/2021 2021-2022 ######## 8142 $472.19 BLD21-031NEW RESID26724 PALO WITHOUT BFINALED ######## 9/1/2021 2021-2022 ######## 6848 $302.42 BLD21-025NEW RESID14096 SEVE MANUFACTFINALED ######## 9/2/2021 2021-2022 ######## 9606 $320.72 BLD21-041NEW RESID26455 SAIN WITHOUT BFINALED ######## 9/13/2021 2021-2022 ######## 11085 $370.23 BLD21-027NEW RESID12874 VISC WITHOUT BFINALED ######## 9/14/2021 2021-2022 $480,000 1799 $266.81 BLD21-042NEW RESID14330 DE B WITH BASE FINALED ######## 9/20/2021 2021-2022 ######## 10167 $266.47 BLD21-039NEW RESID26616 WES WITH BASE FINALED ######## 9/28/2021 2021-2022 ######## 6296 $317.66 BLD21-029NEW RESID12131 OAK WITHOUT BFINALED ######## 9/29/2021 2021-2022 ######## 5129 $409.44 BLD21-045NEW RESID24151 DAW WITHOUT BFINALED ######## 9/30/2021 2021-2022 ######## 5730 $418.85 BLD21-007NEW RESID25538 Hidd WITHOUT BFINALED ######## ######## 2021-2022 ######## 10374 $144.59 Outlier BLD21-040NEW RESID27474 Sunr MANUFACTFINALED ######## ######## 2021-2022 ######## 4049 $310.99 BLD21-009NEW RESID25750 VINE WITH BASE FINALED ######## 12/9/2021 2021-2022 ######## 8357 $239.32 BLD21-022NEW RESID13210 EAST WITH BASE ISSUED ######## ######## 2021-2022 ######## 6495 $523.48 BLD21-069NEW RESID27983 CEN WITHOUT BFINALED ######## 1/20/2022 2021-2022 ######## 6467 $154.63 Outlier BLD19-059NEW RESID12640 COR WITH BASE ISSUED ######## 2/2/2022 2021-2022 $975,590 5526 $176.55 BLD22-019NEW RESID25959 ALIC WITHBASE EXPIRED ######## 7/5/2022 2022-2023 ######## #DIV/0! BLD22-011NEW RESID10311 MAG WITHOUT BISSUED ######## 8/3/2022 2022-2023 ######## 5586 $358.04 BLD22-001NEW RESID12500 MINO WITHBASE ISSUED ######## 8/4/2022 2022-2023 ######## 6722 $235.15 BLD21-041NEW RESID27408 DEE WITH BASE ISSUED ######## 8/23/2022 2022-2023 ######## 8674 $524.09 BLD22-025NEW RESID25240 CAN WITHOUT BFINALED ######## 8/25/2022 2022-2023 ######## 7552 $397.25 BLD20-026NEW RESID27869 SAD *NONE* ISSUED ######## ######## 2022-2023 ######## 6035 $182.27 BLD22-030NEW RESID26875 NINA WITHOUT BFINALED ######## ######## 2022-2023 ######## 8163 $349.99 BLD21-066NEW RESID13010 EAST WITH BASE FINALED ######## ######## 2022-2023 ######## 8781 $320.56 BLD22-031NEW RESID12815 DEE WITHOUT BFINALED ######## ######## 2022-2023 ######## 7998 $750.19 BLD22-041NEW RESID26429 PUR WITHOUT BISSUED ######## ######## 2022-2023 ######## 9663 $155.23 Outlier BLD22-061NEW RESID28010 NATO WITH BASE ISSUED ######## 6/29/2023 2022-2023 $30,000 792 $37.88 Outlier BLD22-057NEW RESID26321 ALEX WITH BASE FINALED ######## 8/9/2023 2023-2024 ######## 11132 $449.16 BLD23-019NEW RESID13300 ROB WITHOUT BISSUED ######## 8/29/2023 2023-2024 ######## 5296 $396.53 BLD23-030NEW RESID13867 ROB WITHOUT BISSUED ######## 10/2/2023 2023-2024 ######## 4859 $668.86 BLD23-042NEW RESID26080 QUA MANUFACTISSUED ######## ######## 2023-2024 ######## 7136 $686.66 BLD23-048NEW RESID13021 NOR WITHOUT BISSUED ######## ######## 2023-2024 ######## 10774 $343.42 BLD23-040NEW RESID25091 TEPA WITHOUT BFINALED ######## 11/1/2023 2023-2024 ######## 4069 $368.64 BLD23-040NEW RESID14422 LIDD WITHOUT BISSUED ######## 2/14/2024 2023-2024 ######## 5165 $193.61 BLD23-054NEW RESID26405 ASC WITH BASE ISSUED ######## 4/29/2024 2023-2024 ######## 7273 $366.68 BLD23-069NEW RESID25661 La La WITHOUT BISSUED ######## 4/30/2024 2023-2024 ######## 6125 $195.92 BLD23-052NEW RESID26023 ALIC WITHBASE ISSUED ######## 5/1/2024 2023-2024 ######## 8647 $693.88 BLD24-011NEW CONS12660 ZAPP ACCESSOR FINALED ######## 5/9/2024 2023-2024 $35,000 122 $286.89 BLD24-002NEW CONS12800 ALTO SFD WITHO ISSUED ######## 6/18/2024 2023-2024 ######## 6709 $745.27

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BLD24-017NEW CONS11170 MAG SFD WITHO FINALED ######## 6/24/2024 2023-2024 ######## 5499 $381.89 BLD23-072NEW RESID10701 MAG WITHOUT BISSUED ######## 7/3/2024 2024-2025 ######## 5676 $528.54 BLD23-045NEW RESID25700 Bass WITH BASE ISSUED ######## 7/10/2024 2024-2025 ######## 7166 $502.37 BLD22-021NEW RESID22560 Rave WITHOUT BISSUED ######## 7/15/2024 2024-2025 ######## 6212 $259.58 BLD24-026NEW CONS14467 DE B SFD WITH BISSUED ######## 8/19/2024 2024-2025 ######## 7978 $135.37 Outlier BLD24-023NEW CONS14227 AMH SFD WITHO ISSUED ######## 8/19/2024 2024-2025 ######## 4991 $701.26 BLD24-026NEW CONS27790 STIR SFDWITH BISSUED ######## ######## 2024-2025 ######## 7861 $500.00 BLD24-041NEW CONS23500 CAM SFD WITHO ISSUED ######## ######## 2024-2025 ######## 7349 $374.20 BLD24-047NEW CONS23500 CAM ACCESSOR ISSUED ######## ######## 2024-2025 $500,000 279 ######## Outlier BLD24-057NEW CONS10660 ELOI ACCESSOR FINALED ######## 1/16/2025 2024-2025 $72,000 394 $182.74 BLD24-050NEW CONS13871 ROB SFD WITHO ISSUED ######## 1/22/2025 2024-2025 ######## 8924 $420.22 BLD24-051NEW CONS13490 PAG ACCESSOR ISSUED ######## 1/24/2025 2024-2025 $200,000 1164 $171.82 BLD24-054NEW CONS12871 ATHE SFD WITHO ISSUED ######## 1/28/2025 2024-2025 ######## 5383 $464.43 BLD24-015NEW CONS12187 KATE SFD WITHO ISSUED ######## 4/25/2025 2024-2025 ######## 5976 $368.14 BLD25-008NEW CONS28550 MATA SFD WITH BISSUED ######## 6/18/2025 2024-2025 ######## 10219 $274.00 BLD24-023NEW CONS12355 HILL SFD WITHO ISSUED ######## 2/24/2026 2025-2026 ######## 4781 $418.32 BLD24-039NEW CONS27600 ALTA SFD WITH BISSUED ######## 3/10/2026 2025-2026 ######## 5525 $124.98 Outlier BLD24-039NEW CONS27600 ALTA SFD WITH BISSUED ######## 3/10/2026 2025-2026 ######## 5521 $125.00 Outlier BLD25-001NEW CONS14735 SALT SFD WITH BISSUED ######## 2/25/2026 2025-2026 ######## 9069 $330.80 BLD25-004NEW CONS26790 SAIN SFD WITH BISSUED ######## 7/21/2025 2025-2026 ######## 4279 $584.25 BLD25-009NEW CONS26345 ALEX SFD WITH BISSUED ######## 3/4/2026 2025-2026 ######## 8372 $250.84 BLD25-014NEW CONS12788 LA C SFD WITHO ISSUED ######## 8/7/2025 2025-2026 ######## 6412 $467.87 BLD25-032NEW CONS12100 FOO SFD WITH BISSUED ######## 9/18/2025 2025-2026 ######## 7901 $363.80

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NBS Government Finance Group Construction Valuation Service Fee Plan Check Analysis Lower Bound Upper Bound Base Fee at Tier Start Base Valuation Rate per $1,000 Tier Description - $50,000 $1,267 - - $0 – $50,000
$50,001 $100,000 $1,267 $50,000 $39.82 $50,001 – $100,000 $100,001 $500,000 $3,258 $100,000 $12.22 $100,001 – $500,000 $500,001 $1,000,000 $8,145 $500,000 $5.07 $500,001 – $1,000,000 $1,000,001 $5,000,000 $10,679 $1,000,000 $0.63 $1,000,001 – $5,000,000 $5,000,001 No upper limit $13,213 $5,000,000 $2.64 $5,000,001 and above Town Current Fee
Project Valuation Applicable Tier Base Fee at Tier Start Incremental Fee Above Breakpoint Permit/Inspection Fee Total 0.9% Project Valuation Increase / (Decrease) from Current $10,000 $0 – $50,000 $1,267 $0.00 $1,267 $90 $1,177.02
$20,000 $0 – $50,000 $1,267 $0.00 $1,267 $180 $1,087.02 $30,000 $0 – $50,000 $1,267 $0.00 $1,267 $270 $997.02
$40,000 $0 – $50,000 $1,267 $0.00 $1,267 $360 $907.02
$50,000 $0 – $50,000 $1,267 $0.00 $1,267 $450 $817.02
$60,000 $50,001 – $100,000 $1,267 $398.20 $1,665 $540 $1,125.21 $70,000 $50,001 – $100,000 $1,267 $796.39 $2,063 $630 $1,433.41 $80,000 $50,001 – $100,000 $1,267 $1,194.59 $2,462 $720 $1,741.61 $90,000 $50,001 – $100,000 $1,267 $1,592.79 $2,860 $810 $2,049.80 $100,000 $50,001 – $100,000 $1,267 $1,990.98 $3,258 $900 $2,358.00 $200,000 $100,001 – $500,000 $3,258 $1,221.77 $4,480 $1,800 $2,679.81 $300,000 $100,001 – $500,000 $3,258 $2,443.53 $5,702 $2,700 $3,001.57 $400,000 $100,001 – $500,000 $3,258 $3,665.30 $6,923 $3,600 $3,323.34 $500,000 $100,001 – $500,000 $3,258 $4,887.06 $8,145 $4,500 $3,645.10 $600,000 $500,001 – $1,000,000 $8,145 $506.81 $8,652 $5,400 $3,251.91 $700,000 $500,001 – $1,000,000 $8,145 $1,013.61 $9,159 $6,300 $2,858.71 $800,000 $500,001 – $1,000,000 $8,145 $1,520.42 $9,666 $7,200 $2,465.52 $900,000 $500,001 – $1,000,000 $8,145 $2,027.22 $10,172 $8,100 $2,072.33 $1,000,000 $500,001 – $1,000,000 $8,145 $2,534.03 $10,679 $9,000 $1,679.13 $1,100,000 $1,000,001 – $5,000,000 $10,679 $63.35 $10,742 $9,900 $842.48 $1,200,000 $1,000,001 – $5,000,000 $10,679 $126.70 $10,806 $10,800 $5.83 $1,300,000 $1,000,001 – $5,000,000 $10,679 $190.05 $10,869 $11,700 ($830.82) $1,400,000 $1,000,001 – $5,000,000 $10,679 $253.40 $10,933 $12,600 ($1,667.47) $1,500,000 $1,000,001 – $5,000,000 $10,679 $316.75 $10,996 $13,500 ($2,504.11) $1,600,000 $1,000,001 – $5,000,000 $10,679 $380.10 $11,059 $14,400 ($3,340.76) $1,700,000 $1,000,001 – $5,000,000 $10,679 $443.46 $11,123 $15,300 ($4,177.41) $1,800,000 $1,000,001 – $5,000,000 $10,679 $506.81 $11,186 $16,200 ($5,014.06) NBS Proposed Fee @ 100% Cost Recovery (per Table above) NBS Government Finance Group
Construction Valuation Fee Schedule - Building Permit / Inspection Fees at Sample Project Valuations Project valuations from $10,000 to $100,000 in $10,000 increments, then $200,000 to $5,000,000 in $100,000 increments RATE SCHEDULE (Reference Table)
NBS — Page 1 of 5

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NBS Government Finance Group Construction Valuation Service Fee Plan Check Analysis Lower Bound Upper Bound Base Fee at Tier Start Base Valuation Rate per $1,000 Tier Description - $50,000 $1,267 - - $0 – $50,000
$50,001 $100,000 $1,267 $50,000 $39.82 $50,001 – $100,000 $100,001 $500,000 $3,258 $100,000 $12.22 $100,001 – $500,000 $500,001 $1,000,000 $8,145 $500,000 $5.07 $500,001 – $1,000,000 $1,000,001 $5,000,000 $10,679 $1,000,000 $0.63 $1,000,001 – $5,000,000 $5,000,001 No upper limit $13,213 $5,000,000 $2.64 $5,000,001 and above Town Current Fee
Project Valuation Applicable Tier Base Fee at Tier Start Incremental Fee Above Breakpoint Permit/Inspection Fee Total 0.9% Project Valuation Increase / (Decrease) from Current NBS Proposed Fee @ 100% Cost Recovery (per Table above) NBS Government Finance Group
Construction Valuation Fee Schedule - Building Permit / Inspection Fees at Sample Project Valuations Project valuations from $10,000 to $100,000 in $10,000 increments, then $200,000 to $5,000,000 in $100,000 increments RATE SCHEDULE (Reference Table)
$1,900,000 $1,000,001 – $5,000,000 $10,679 $570.16 $11,249 $17,100 ($5,850.71) $2,000,000 $1,000,001 – $5,000,000 $10,679 $633.51 $11,313 $18,000 ($6,687.36) $2,100,000 $1,000,001 – $5,000,000 $10,679 $696.86 $11,376 $18,900 ($7,524.01) $2,200,000 $1,000,001 – $5,000,000 $10,679 $760.21 $11,439 $19,800 ($8,360.66) $2,300,000 $1,000,001 – $5,000,000 $10,679 $823.56 $11,503 $20,700 ($9,197.31) $2,400,000 $1,000,001 – $5,000,000 $10,679 $886.91 $11,566 $21,600 ($10,033.96) $2,500,000 $1,000,001 – $5,000,000 $10,679 $950.26 $11,629 $22,500 ($10,870.61) $2,600,000 $1,000,001 – $5,000,000 $10,679 $1,013.61 $11,693 $23,400 ($11,707.26) $2,700,000 $1,000,001 – $5,000,000 $10,679 $1,076.96 $11,756 $24,300 ($12,543.91) $2,800,000 $1,000,001 – $5,000,000 $10,679 $1,140.31 $11,819 $25,200 ($13,380.55) $2,900,000 $1,000,001 – $5,000,000 $10,679 $1,203.66 $11,883 $26,100 ($14,217.20) $3,000,000 $1,000,001 – $5,000,000 $10,679 $1,267.02 $11,946 $27,000 ($15,053.85) $3,100,000 $1,000,001 – $5,000,000 $10,679 $1,330.37 $12,009 $27,900 ($15,890.50) $3,200,000 $1,000,001 – $5,000,000 $10,679 $1,393.72 $12,073 $28,800 ($16,727.15) $3,300,000 $1,000,001 – $5,000,000 $10,679 $1,457.07 $12,136 $29,700 ($17,563.80) $3,400,000 $1,000,001 – $5,000,000 $10,679 $1,520.42 $12,200 $30,600 ($18,400.45) $3,500,000 $1,000,001 – $5,000,000 $10,679 $1,583.77 $12,263 $31,500 ($19,237.10) $3,600,000 $1,000,001 – $5,000,000 $10,679 $1,647.12 $12,326 $32,400 ($20,073.75) $3,700,000 $1,000,001 – $5,000,000 $10,679 $1,710.47 $12,390 $33,300 ($20,910.40) $3,800,000 $1,000,001 – $5,000,000 $10,679 $1,773.82 $12,453 $34,200 ($21,747.05) $3,900,000 $1,000,001 – $5,000,000 $10,679 $1,837.17 $12,516 $35,100 ($22,583.70) $4,000,000 $1,000,001 – $5,000,000 $10,679 $1,900.52 $12,580 $36,000 ($23,420.35) $4,100,000 $1,000,001 – $5,000,000 $10,679 $1,963.87 $12,643 $36,900 ($24,256.99) $4,200,000 $1,000,001 – $5,000,000 $10,679 $2,027.22 $12,706 $37,800 ($25,093.64) $4,300,000 $1,000,001 – $5,000,000 $10,679 $2,090.58 $12,770 $38,700 ($25,930.29) $4,400,000 $1,000,001 – $5,000,000 $10,679 $2,153.93 $12,833 $39,600 ($26,766.94) $4,500,000 $1,000,001 – $5,000,000 $10,679 $2,217.28 $12,896 $40,500 ($27,603.59) NBS — Page 2 of 5

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NBS Government Finance Group Plan Check Fee Analysis
Project Valuation BP Fee - Permit/Inspection
Fee Total
Town PC Admin Fee -
(28% x BP Fee)
Town PC Contractor Fee -
(75% x (65% x BP Fee) Total Plan Check Fee BP Fee - 0.9% Project Valuation
Town PC Admin Fee -
(25% x (65% x BP Fee)
Town PC Contractor Fee -
(75% x (65% x BP Fee) Total Plan Check Fee Increase / (Decrease) from Current $10,000 $1,267 $355 $618 $972 $90 $15 $44 $59 $914
$20,000 $1,267 $355 $618 $972 $180 $29 $88 $117 $855
$30,000 $1,267 $355 $618 $972 $270 $44 $132 $176 $797
$40,000 $1,267 $355 $618 $972 $360 $59 $176 $234 $738
$50,000 $1,267 $355 $618 $972 $450 $73 $219 $293 $680
$60,000 $1,665 $466 $812 $1,278 $540 $88 $263 $351 $927 $70,000 $2,063 $578 $1,006 $1,584 $630 $102 $307 $410 $1,174 $80,000 $2,462 $689 $1,200 $1,889 $720 $117 $351 $468 $1,421 $90,000 $2,860 $801 $1,394 $2,195 $810 $132 $395 $527 $1,668 $100,000 $3,258 $912 $1,588 $2,501 $900 $146 $439 $585 $1,916 $200,000 $4,480 $1,254 $2,184 $3,438 $1,800 $293 $878 $1,170 $2,268 $300,000 $5,702 $1,596 $2,780 $4,376 $2,700 $439 $1,316 $1,755 $2,621 $320,000 $5,922 $1,658 $2,887 $4,545 $2,880 $468 $1,404 $1,872 $2,673 $400,000 $6,923 $1,939 $3,375 $5,314 $3,600 $585 $1,755 $2,340 $2,974 $500,000 $8,145 $2,281 $3,971 $6,251 $4,500 $731 $2,194 $2,925 $3,326 $600,000 $8,652 $2,423 $4,218 $6,640 $5,400 $878 $2,633 $3,510 $3,130 $700,000 $9,159 $2,564 $4,465 $7,029 $6,300 $1,024 $3,071 $4,095 $2,934 $800,000 $9,666 $2,706 $4,712 $7,418 $7,200 $1,170 $3,510 $4,680 $2,738 $900,000 $10,172 $2,848 $4,959 $7,807 $8,100 $1,316 $3,949 $5,265 $2,542 $1,000,000 $10,679 $2,990 $5,206 $8,196 $9,000 $1,463 $4,388 $5,850 $2,346 $1,100,000 $10,742 $3,008 $5,237 $8,245 $9,900 $1,609 $4,826 $6,435 $1,810 $1,200,000 $10,806 $3,026 $5,268 $8,293 $10,800 $1,755 $5,265 $7,020 $1,273 $1,300,000 $10,869 $3,043 $5,299 $8,342 $11,700 $1,901 $5,704 $7,605 $737 $1,400,000 $10,933 $3,061 $5,330 $8,391 $12,600 $2,048 $6,143 $8,190 $201 $1,500,000 $10,996 $3,079 $5,360 $8,439 $13,500 $2,194 $6,581 $8,775 ($336) $1,600,000 $11,059 $3,097 $5,391 $8,488 $14,400 $2,340 $7,020 $9,360 ($872) $1,700,000 $11,123 $3,114 $5,422 $8,537 $15,300 $2,486 $7,459 $9,945 ($1,408) $1,800,000 $11,186 $3,132 $5,453 $8,585 $16,200 $2,633 $7,898 $10,530 ($1,945) $1,900,000 $11,249 $3,150 $5,484 $8,634 $17,100 $2,779 $8,336 $11,115 ($2,481) $2,000,000 $11,313 $3,168 $5,515 $8,682 $18,000 $2,925 $8,775 $11,700 ($3,018) $2,100,000 $11,376 $3,185 $5,546 $8,731 $18,900 $3,071 $9,214 $12,285 ($3,554) $2,200,000 $11,439 $3,203 $5,577 $8,780 $19,800 $3,218 $9,653 $12,870 ($4,090) $2,300,000 $11,503 $3,221 $5,608 $8,828 $20,700 $3,364 $10,091 $13,455 ($4,627) $2,400,000 $11,566 $3,238 $5,638 $8,877 $21,600 $3,510 $10,530 $14,040 ($5,163) $2,500,000 $11,629 $3,256 $5,669 $8,926 $22,500 $3,656 $10,969 $14,625 ($5,699) $2,600,000 $11,693 $3,274 $5,700 $8,974 $23,400 $3,803 $11,408 $15,210 ($6,236) $2,700,000 $11,756 $3,292 $5,731 $9,023 $24,300 $3,949 $11,846 $15,795 ($6,772) $2,800,000 $11,819 $3,309 $5,762 $9,071 $25,200 $4,095 $12,285 $16,380 ($7,309) $2,900,000 $11,883 $3,327 $5,793 $9,120 $26,100 $4,241 $12,724 $16,965 ($7,845) $3,000,000 $11,946 $3,345 $5,824 $9,169 $27,000 $4,388 $13,163 $17,550 ($8,381) $3,100,000 $12,009 $3,363 $5,855 $9,217 $27,900 $4,534 $13,601 $18,135 ($8,918) $3,200,000 $12,073 $3,380 $5,886 $9,266 $28,800 $4,680 $14,040 $18,720 ($9,454) $3,300,000 $12,136 $3,398 $5,916 $9,315 $29,700 $4,826 $14,479 $19,305 ($9,990) $3,400,000 $12,200 $3,416 $5,947 $9,363 $30,600 $4,973 $14,918 $19,890 ($10,527) $3,500,000 $12,263 $3,434 $5,978 $9,412 $31,500 $5,119 $15,356 $20,475 ($11,063) $3,600,000 $12,326 $3,451 $6,009 $9,460 $32,400 $5,265 $15,795 $21,060 ($11,600) $3,700,000 $12,390 $3,469 $6,040 $9,509 $33,300 $5,411 $16,234 $21,645 ($12,136) $3,800,000 $12,453 $3,487 $6,071 $9,558 $34,200 $5,558 $16,673 $22,230 ($12,672) $3,900,000 $12,516 $3,505 $6,102 $9,606 $35,100 $5,704 $17,111 $22,815 ($13,209) $4,000,000 $12,580 $3,522 $6,133 $9,655 $36,000 $5,850 $17,550 $23,400 ($13,745) $4,100,000 $12,643 $3,540 $6,163 $9,704 $36,900 $5,996 $17,989 $23,985 ($14,281) $4,200,000 $12,706 $3,558 $6,194 $9,752 $37,800 $6,143 $18,428 $24,570 ($14,818) $4,300,000 $12,770 $3,576 $6,225 $9,801 $38,700 $6,289 $18,866 $25,155 ($15,354) NBS Proposed Fee @ 100% Cost Recovery Town Current Fee
NBS Government Finance Group
Project valuations from $10,000 to $100,000 in $10,000 increments, then $200,000 to $5,000,000 in $100,000 increments Construction Valuation Fee Schedule - Plan Check Fees at Sample Project Valuations NBS - Page 4 of 5

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ITEM 7A Supplemental 1

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ITEM 7B
TOWN OF LOS ALTOS HILLS June 18, 2026
Staff Report to the City Council
SUBJECT: ANNUAL WORKFORCE VACANCY, RECRUITMENT, AND RETENTION REPORT AS REQUIRED UNDER AB 2561
FROM: Thomas Leung, Finance Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Hold a public hearing and receive and file the annual report on workforce vacancies, recruitment, and retention efforts, as required under Government Code §3502.3 (AB 2561).

BACKGROUND:

Assembly Bill 2561 (AB 2561), effective January 1, 2025, requires all California local public agencies to present an annual report to their governing body at a public meeting on:
• Status of job vacancies
• Recruitment and retention efforts
• Any obstacles in policies or procedures that may hinder hiring This report (Attachment 1) must be presented at a public hearing at least once per fiscal year and, if applicable, prior to the adoption of the budget. Additional requirements apply if the agency has recognized employee bargaining units or if vacancy rates exceed 20% in a bargaining unit. The Town has no recognized employee organizations, and these enhanced reporting provisions do not apply.

The purpose of the law is to promote transparency and accountability in workforce management, and to ensure public agencies actively address staffing challenges that may affect service delivery.

DISCUSSION:

1. Status of Job Vacancies (as of June 11, 2026)
• Authorized positions: 30
• Filled positions: 28
• Vacant positions: 2
• Vacancy rate: 6.7%
The Town currently has two vacant positions: the Assistant Planner and Deputy City Manager.

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Staff Report to City Council Page 2
AB 2561 Vacancy Reporting
June 18, 2026
Vacancy Rates by Department
Department Total FTE Vacant FTE Vacancy Rate
General Administration 5 1 20.0%
Finance & Administrative Services 4 0 0%
Community Development 9 1 11.1%
Public Works 11 0 0%
Community Services 1 0 0%
Total 30 2 6.7%
The Town has no formally recognized employee organizations, and no occupational group or department exceeds the 20% vacancy threshold set forth in Government Code §3502.3(c). Therefore, the enhanced reporting provisions do not apply.

2. Recruitment Efforts
In the past 12 months, the Town has initiated recruitment for 7 positions, including:
• Senior Planner
• Management Analyst
• Senior Accountant
• Public Works Inspector
• Maintenance Worker I
• Accounting Technician
• Assistant Planner
The average time to fill a position was approximately 12 weeks.

Recruitment strategies include:
• Broad posting via CalOpps and the Town website
• Direct outreach to professional associations and LinkedIn • Use of recruiters for executive positions and hard-to-fill roles

3. Retention Strategies
The Town of Los Altos Hills has made employee recruitment and retention a priority under its 2024–25 City Council Work Plan. Recognizing that staff turnover can affect service continuity and institutional knowledge, the Town has invested in compensation, benefits, workplace flexibility, and professional development to strengthen employee engagement and long-term retention.

In recent years, the Town conducted employee stay interviews to better understand workforce needs and identify opportunities for improvement. Feedback from employees highlighted the importance of maintaining a positive workplace culture, flexible work arrangements, competitive compensation, and career development opportunities. In response, the Town updated its Employee Handbook in 2024 to enhance employee benefits and workplace policies and completed a comprehensive compensation study

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Staff Report to City Council Page 3
AB 2561 Vacancy Reporting
June 18, 2026
in 2025, resulting in targeted salary adjustments to improve competitiveness within the regional labor market.

In May 2026, the Town further updated its Employee Handbook to modify the timing of annual cost-ofliving adjustments (COLAs). Beginning July 1, 2026, eligible employees will receive COLA adjustments on a consistent fiscal-year basis rather than on individual anniversary dates. This change aligns the Town's compensation practices with those of many neighboring agencies and provides greater transparency and consistency in the administration of cost-of-living and merit-based salary adjustments.

Collectively, these efforts are intended to support employee engagement, reduce turnover, and strengthen the Town's ability to attract and retain qualified staff.

4. Obstacles to Hiring
While the Town is nearly fully staffed, feedback from recent stay interviews highlights several ongoing structural challenges:
• Regional Salary Disparities: Even after the proposed salary increases, the Town remains less competitive than larger neighboring jurisdictions (e.g., Palo Alto, Mountain View, Menlo Park, Cupertino) with larger budgets and tax bases, making it harder for smaller agencies to attract and retain talent.
• Limited Advancement Opportunities: The Town’s small size offers fewer promotional opportunities, which may deter growth-oriented candidates or contribute to turnover. • Housing and Commute Barriers: High regional housing costs and long commute times make it difficult to attract candidates.

This report fulfills the Town’s annual requirement under Government Code §3502.3 to publicly disclose the status of job vacancies and to report on efforts to recruit and retain qualified personnel. The Town has made meaningful and measurable investments in employee satisfaction, competitiveness, and organizational culture.

ENVIRONMENTAL REVIEW:

This action does not constitute a “project” under Section 15378(b) of the California Environmental Quality Act (CEQA) Guidelines.
2024-25 CITY COUNCIL WORK PLAN:

Employee recruitment and retention is a stated priority in the 2024–25 City Council Work Plan.

FISCAL IMPACT:

There is no immediate fiscal impact from receiving this report.

ATTACHMENTS

1. AB 2561 Annual Workforce Vacancy, Recruitment, and Retention Report

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AB 2561 Annual Workforce
Vacancy, Recruitment, and
Retention Report

CITY COUNCIL
JUNE 18, 2026

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AB 2561
• Effective January 1, 2025
• Assembly Bill 2561 requires annual public report on:
• Status of job vacancies
• Recruitment and retention efforts
• Any obstacles in policies or procedures that may hinder hiring • Additional requirements apply if the agency has recognized employee bargaining units or if vacancy rates exceed 20% in a bargaining unit • The Town has no recognized employee organizations, and these enhanced reporting provisions do not apply
2

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VACANCY STATUS (AS OF JUNE 11, 2026)
• Authorized positions: 30
• Filled positions: 28
• Vacant positions: 2
• Vacancy Rate: 6.7%
• Vacant: Deputy City Manager, Assistant Planner (in recruitment) 3

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VACANCY RATES BY DEPARTMENT
(AS OF JUNE 11, 2026)
Department Total FTE Vacant FTE Vacancy Rate
General Administration 5 1 20.0%
Finance & Administrative Services 4 0 0%
Community Development 9 1 11.1%
Public Works 11 0 0%
Community Services 1 0 0%
Total 30 2 6.7%
4

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RECRUITMENT PROCESS
5

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RECRUITMENT EFFORTS
• 7 positions recruited (past 12 months):
• Management Analyst CDD
• Management Analyst ASD
• Building Technician
• Average time to fill: ~12 weeks
• Strategies:
• CalOpps, Town website
• Professional associations, LinkedIn
• Executive recruiters for key roles
6

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RETENTION STRATEGIES
• • Stay Interviews (2023, 2025, 2026): Gathered employee feedback on workplace culture, flexibility, compensation, and career development. • • Employee Handbook Updates (2024): Enhanced benefits, workplace flexibility, and professional development opportunities.
• • Compensation Study (2025): Implemented market-based salary adjustments to improve competitiveness and retention.
• • Employee Handbook Updates (2026): Moved annual COLA adjustments to a July 1 fiscal-year schedule, improving transparency and aligning compensation practices with neighboring agencies.
7

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OBSTACLES TO HIRING
• Regional Salary Gaps: Larger nearby cities with bigger budgets and staff offer higher pay, even after proposed increases
• Limited Advancement: Smaller organization means fewer promotional opportunities • Housing/Commute: High regional housing costs and long commute times make it difficult to attract candidates
8

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RECOMMENDATION
• Hold a public hearing and receive and file the annual report on workforce vacancies, recruitment, and retention efforts, as required under Government Code §3502.3 (AB 2561)
9

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QUESTIONS AND

COMMENTS

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TOWN OF LOS ALTOS HILLS June 18, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION ADOPTING THE PROPOSED FY 2026-27 OPERATING BUDGET AND FY 2026-27 TO 2030-31 FIVE-YEAR CAPITAL

IMPROVEMENT PLAN BUDGET AND GANN LIMIT FOR THE

TOWN OF LOS ALTOS HILLS AND RESOLUTION APPROVING THE
FY 2026-27 SALARY SCHEDULE
FROM: Thomas Leung, Finance Director
Varsha Srinivasan, Management Analyst VS
APPROVED BY: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

1. Approve a resolution adopting the Town’s FY 2026-27 Operating and FY 2026-27 to 2030-31 Five-Year Capital Budget and the FY 2026-27 Gann Appropriations Limit (Attachment 1)

2. Approve a resolution adopting the Town’s FY 2026-27 Salary Schedule (Attachment 2) DISCUSSION:

The budget is an annual planning tool that communicates priorities and sets the Town’s operating and spending policy for the year. The City Manager is responsible for presenting a budget to the City Council, in accordance with the Municipal Code 2-3.219. The objective of the budget is to ensure that there are enough funds to meet ongoing spending needs. The following sections highlight the requested actions of Council related to budget adoption.

FY 2026-27 Operating Budget
The proposed budget has been reviewed on several occasions prior to adoption. This includes a budget preview presented to the FIC on May 4, a budget presentation to the FIC on May 11, a joint City Council/FIC study session on May 15, a follow-up FIC discussion on June 1, and a public release of the proposed budget on June 12.

In the updated FY 2026-27 proposed budget, staff assumed a 90% cost recovery target for most development services fees and an 80% cost recovery target for accessory dwelling unit (ADU) permits, water heater permits, HVAC permits, and heat pump permits. These assumptions reflect the Finance and Investment Committee's recommendation to consider cost recovery levels below full cost recovery for certain development services. The reduced cost recovery target for ADU permits supports the Town's goal of encouraging ADU development. The reduced target for water heater, HVAC, and heat pump permits is intended to help maintain affordability and reduce the potential for unpermitted work. Any cost recovery levels ultimately approved by the City Council as part of the Development Services Fee Study will be incorporated into the final adopted budget.

ITEM 7C

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The reduced cost recovery assumptions lower projected development services fee revenues compared to the initial proposed budget. As a result, the updated FY 2026-27 proposed budget projects a General Fund operating surplus of $508,594, which is lower than the surplus included in the initial proposed budget. Despite this reduction in revenue, the proposed budget remains balanced.

A summary of the FY 2026-27 budget is provided in the table below. The complete budget document is included as Attachment 3 to this report and contains a more detailed discussion of the FY 2026-27 budget in the City Manager's Budget Message.

General
Fund
Special
Revenue
Capital
Projects
Sewer Internal
Service
Total
Beginning
Balance
16,852,507 510,539 1,796,989 4,843,147 1,015,635 25,018,816 Revenues 20,865,079 163,598 1,251,664 4,598,823 1,549,873 28,428,537 Expenditures (20,356,485) - (4,236,821) (5,515,009) (1,549,373) (31,657,687) Net Transfers (2,738,895) (150,000) 2,877,487 11,408 - - Ending
Balance
$14,622,206 $524,137 $1,689,318 $3,938,369 $1,015,635 $21,789,665 FY 2026-27 to 2030-31 Capital Improvement Plan
The five-year Capital Improvement Plan (CIP) presented for adoption represents the first step in a comprehensive update of the CIP. FY 2026-27 to FY 2030-31 project costs are reflective of staff’s expectation for each of the projects listed in the CIP section of the budget.

FY 2026-27 Appropriations Limit
The Town is required by Article XIIIB of the California Constitution (Proposition 4) to calculate, each fiscal year, the maximum amount of appropriations subject to limitation. This “Gann Limit” is designed to restrict the annual growth of tax revenues used to fund governmental operations.

Proposition 111, approved by voters in June 1990, amended Article XIIIB to provide greater flexibility in calculating the limit by allowing the use of additional growth factors. Each year, the Town selects the applicable factors—such as population and cost of living changes—to determine the maximum allowable increase in the appropriations limit.

For FY 2026–27, the Town’s appropriations subject to limitation are below the Gann Limit. A detailed calculation is provided in Attachment 1.

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FY 2025-26 Appropriations Limit $10,144,994
Change in City Population 1.0056
Change in California Per Capita Personal Income 1.0495
FY 2026-27 Appropriations Limit $10,706,570
FY 2026-27 Appropriations Subject to Limitation $8,133,578 Under / (Over) Limit $2,572,991
FY 2026-27 Salary Schedule
The California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis. As such, the Town updates its salary schedule annually for approval during the budget adoption process.

There will be a 3% cost of living adjustment (COLA) for all positions. This adjustment is separate from merit-based salary increases, which may be awarded based on employee performance.
2025 - 26 CITY COUNCIL STRATEGIC PRIORITIES:

The report is for financial transparency and is part of the City Council’s Strategic Work Plan for 2025.

ENVIRONMENTAL REVIEW:

The Disbursement report does not qualify as a “Project” as defined in California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT:

The fiscal impact of the FY 2026-27 operating budget and FY 2026-27 to FY 2030-31 CIP is discussed in detail in the budget document, which is included as Attachment 3.

ATTACHMENTS

1. Resolution to Adopt the FY 2026-27 Operating Budget, FY 2026-27 to 2030-31 Capital Improvement Plan, and FY 2026-27 Appropriation Limit (Gann Limit)

2. Resolution to Adopt the FY 2026-27 Salary Schedule

3. FY 2026-27 Budget Document

4. FY 2026-27 Budget Document Changes

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RESOLUTION xx-26
RESOLUTION ADOPTING THE PROPOSED FY 2026-27 OPERATING BUDGET AND FY 2027-31 FIVE-YEAR CAPITAL IMPROVEMENT PLAN BUDGET AND GANN

LIMIT FOR THE TOWN OF LOS ALTOS HILLS AND RESOLUTION APPROVING THE FY 2026-27 SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills has received and completed its review of the proposed FY 2026-27 Operating and Capital Budget; and WHEREAS, the City Council of the Town of Los Altos Hills now desires to adopt the Appropriations Limit and budget for FY 2026-27.

NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve as follows:

I. The Gann Appropriations Limit as shown in Exhibit A is hereby approved; and II. The Operating and Capital Budget as shown in the FY 2026-27 Proposed Budget presented at the June 18, 2026, Council meeting is hereby approved; and A. The amount of the FY 2026-27 budget for each account area of the budget may be drawn upon in the form of warrants issued for payment of demands and certified in accordance with the provisions of California Government Code Section 37208 and 37209.

B. The budget is adopted and shall be controlled at the fund level by department for the operating budget and by the project level for capital improvement projects.

C. The City Manager is hereby authorized to move budgeted dollars between departments (for the operating budget) and between projects (for the capital improvement budget) during the fiscal year if those transfers are from the same funding source and the overall cumulative appropriation is not increased.

D. The Administrative Services Director/Finance Director is hereby authorized to carry forward unspent appropriations to FY 2026-27 if such funds are necessary to complete budgeted projects.

E. The Administrative Services Director/Finance Director is hereby authorized to make corrections to the budget as reflected in the attached budget document that are errors or inconsistencies without increasing overall appropriations within the same funding source.

F. The City Manager is hereby authorized to solicit bids on the open market for projects budgeted herein.

G. The Administrative Services Director/Finance Director shall periodically report to the City Council the amount and classification of revenues received and expenditures made.

H. A copy of the adopted budget, signed by the Mayor and attended to by the City Clerk, shall be kept on file with the City Clerk of the Town of Los Altos Hills, as the official budget of the Town of Los Altos Hills for the FY 2026-27; ITEM 7C, Attachment 1

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The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 18th day of June 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY:

Rajiv Bhateja, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk
2

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Town of Los Altos Hills
FY 2026-27 Gann Limit Calculation
The Town is required by Article XIIIB of the California Constitution (Proposition 4) to calculate, each fiscal year, the maximum amount of appropriations subject to limitation. This “Gann Limit” is designed to restrict the annual growth of tax revenues used to fund governmental operations.

For FY 2026–27, the Town’s appropriations subject to limitation are below the Gann Limit.

Appropriations Limit Amount
Prior Year Appropriations Limit
Adjustment Factors *
$ 10,144,994
Population Change (POP) 0.56% City Population
Cost of Living (COL) 4.95% State Per Capita Personal Income Adjustment Factor = (1+COL)*(1+POP) 105.54%
Current Year Appropriations Limit $ 10,706,570
Appropriations Subject to Limitation
Proceeds of Taxes
Less: Exclusions
Appropriations Subject to Limitation
$ 11,011,065
$ 2,877,487
$ 8,133,578
Gann Limit Comparison
Current Year Appropriations Limit
Less: Appropriations Subject to Limitation
Under / (Over) Limit
$ 10,706,570
$ 8,133,578
$ 2,572,991
* Source: California Department of Finance
ITEM 7C, Attachment 1A

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RESOLUTION xx-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN
OF LOS ALTOS HILLS APPROVING THE FY 2026-27

SALARY SCHEDULE
WHEREAS, the City Council of the Town of Los Altos Hills approved the FY 2026-27 Budget by way of Resolution xx-26 on June 18, 2026; and
WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and
WHEREAS, the City Council of the Town of Los Altos Hills desires to approve a 3% cost-ofliving adjustment (COLA) to the salary ranges effective July 1, 2026; and WHEREAS, Exhibit A reflects a 3% increase to the minimum and maximum salary range for each position;
NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to approve the FY 2026-27 Salary Schedule.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 18th day of June 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

By:

Rajiv Bhateja, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk
ITEM 7C, Attachment 2

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Proposed

OPERATING

AND CAPITAL
BUDGET

F O R F I S C A L Y E A R
2026-2027 & 2027-2028

TOWN OF LOS ALTOS HILLS

CALIFORNIA

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TABLE OF CONTENTS
CITY MANAGER’S BUDGET MESSAGE � � � � � � � � � � � � � � � � � 5 BUDGET PROCESS� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 21 TOWN INFORMATION � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 29

FINANCIAL AND PERSONNEL ALLOCATION
SUMMARIES� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 40 Funds Overview 41
Town Wide Financial Summary 44
General Fund Revenue 47
Sewer Fund 49
Department Spending (Exclusive of Capital Outlay)
- Five-Year 50
Personnel Allocations 51
DEPARTMENT BUDGETS � � � � � � � � � � � � � � � � � � � � � � � � � � � 54 Department Overview 55
Cost Allocation 60
2026-27 City Council Goals 62
General Administration 65
Finance & Administrative Svcs 82
Public Safety 93
Community Development 98
Community Services 111
Public Works 121
GUIDE TO FIVE‐YEAR CIP � � � � � � � � � � � � � � � � � � � � � � � � � �136

CAPITAL IMPROVEMENT PLAN SUMMARY AND
FUNDING SOURCES � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �140 TOWN POLICIES� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �174 APPENDIX� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �202

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City Manager’s
Budget Message

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6 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
City Manager’s Budget Message
To the Residents of the Town of Los Altos Hills, Honorable Mayor, and Members of the City Council:

It is my pleasure to present the FY 2026-27 and FY 2027-28 Operating Budget and the FY 2027–31 Five-Year Capital Improvement Plan for the Town of Los Altos Hills. This marks the first year of the Town’s two-year operating budget. While the first year of the two-year budget focuses on operations, the second year will shift more attention to capital planning and long-term initiatives. The two-year budget structure provides a long-range planning framework while allowing for mid-cycle updates.

The budget serves not only as a financial and operational plan but also as a tool for advancing the City Council’s two-year strategic goals. These goals guide investments in infrastructure, service delivery, staffing, and community resilience.

I am pleased to report that the FY 2026-27 Proposed Budget is structurally balanced—ongoing revenues are sufficient to fund ongoing operating expenditures without relying on one-time resources. Excluding transfers for capital improvement projects, General Fund revenues are $20.9 million and expenditures are $20.4 million. However, the budget includes the planned use of reserves, specifically from the Facilities Replacement Reserve, to support select capital improvement projects. Core priorities remain: enhancing service levels, retaining staff, improving efficiency, supporting technology, complying with state mandates (such as Housing Element and CEQA-related updates), and promoting safety and resilience.

While the Town has historically maintained operating surpluses, expenditures are increasing at a rate that outpaces projected revenue growth, reinforcing the need for continued fiscal discipline and proactive long-term planning. A primary driver is the Santa Clara County Sheriff’s contract, which is increasing by approximately $700,000 this fiscal year as the County transitions toward full cost recovery. To help offset rising service delivery costs and maintain longterm structural balance, the Town is also proposing updates to Planning, Building, and Engineering fees, informed by a cost-of-service analysis prepared by NBS, to better align revenues with the actual cost of providing services.

Despite continued economic uncertainty, the Town maintains a strong financial position, bolstered by healthy reserves and sound fiscal management. This budget meets today’s needs while continuing to fund the Town’s long-term priorities with fiscal responsibility.
2026 and 2027 City Council Work Plan
The City Council’s two-year Work Plan outlines the Town’s strategic priorities and is intended to guide decisionmaking and resource allocation through FY 2026-27. This year the Work Plan has been organized by departments:
> Administrative Services/Finance
> City Clerk’s
> City Manager’s
> Community Development
> Community Services
> Public Works
This approach more accurately reflects departmental capacity and better captures the amount of staff bandwidth available to take on and complete projects.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 7 City Manager’s Budget Message
Although the FY 2026-27 Budget is categorized by departments, the goals still align with the priority goals framework and consists of a wide range of initiatives:
> Maintaining Quality of Life and Community Character: The Town is continuing the Housing Element amendment process while investing in community engagement, and public outreach through events and publications.
> Promoting Public Safety: Initiatives include emergency preparedness, upgrades to emergency communication systems such as a Town-wide sound study and ALERT SCC, upgrading the security camera and alarm systems at all Town Facilities.
> Increasing Effective Service Delivery and Governance: Projects include permitting system upgrades (TRAKiT), cost-of-service and user fee studies, an impact fee analysis, policy and process improvements, and continued updates to financial and administrative systems. > Protecting and Maintaining Infrastructure: Major efforts included the emergency HVAC Upgrade at Town Hall and Council Chambers, improvements to the Corporation Yard, roadway and pathway upgrades, stormwater system enhancements, and ongoing sewer processing and conveyance negotiations with partner agencies. Additional projects focus on utility undergrounding, broadband expansion, and replacement of aging fleet and equipment.

Some projects are long-term and ongoing, while others are new to this Work Plan cycle, with many expected to reach key milestones by FY 2026-27. The Work Plan is reviewed regularly to ensure progress remains on track and aligned with available resources. Mid-year updates and a year-end summary help the Council adjust priorities as community needs evolve.

A copy of the most current Council Work Plan, including project-level detail, is available at https://www.losaltoshills.ca.gov/544/2026-27-City-Council-Work-Plan.

Two years ago, the Town adopted a two-year Work Plan (January 2024 – December 2025). In January 2025, the City Council conducted a mid-cycle review and update of the adopted two-year Work Plan to account for emerging priorities and changing conditions.

The process of assembling a new two-year Work Plan begins with a review of the previously adopted priorities.

In early 2024, staff presented a proposed set of projects informed by the goals of the City Council, the Planning Commission, the Town’s standing committees, and Town staff. The full Work Plan and supporting materials were presented to the City Council on January 23, 2024, with formal adoption following on February 15, 2024. Prior to Council consideration, staff reviewed and prioritized proposed goals, and the final Work Plan incorporated public input and Council direction, resulting in a document that reflected a shared vision for Town operations over the two-year period.

Between July 2024 and July 2025, a total of 86 projects were included in the Work Plan, reflecting both the original scope and evolving priorities. The Council initially adopted 63 projects as part of the 2024-2025 Work Plan, with additional items incorporated throughout the year as new challenges emerged. 23 projects were added following the January 2025 mid-cycle review to address emerging needs, while staff continued to make significant progress on key initiatives including Housing Element amendments, wildfire mitigation programs, revised user and impact fees, and infrastructure improvements.

In July 2025, staff calculated that approximately 21% of projects have been completed from the 2024-2025 Work Plan and many other projects were reaching critical milestones. However, the growing number and complexity of initiatives, combined with finite staff capacity and budget constraints, mean that several projects from the 2024- 2025 Work Plan were expected to extend into the 2026-2027 Work Plan.

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8 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
Economic Outlook and Fiscal Position
While the Town’s near-term financial position remains stable, broader economic uncertainty continues to pose risks.

Inflation has reaccelerated in 2026, with CPI reaching 3.3% annually in March — the highest since May 2024 and well above the Federal Reserve’s 2% target — driven by energy price increases tied to the Iran conflict, alongside persistent service-sector and tariff-related pressures.

Interest rates remain a significant budget uncertainty. The Federal Reserve has held its benchmark rate at 3.5%–

3.75% through three consecutive meetings in 2026, delaying but not abandoning a rate-cutting cycle that began in late 2025. The Fed’s March projections still signal one cut this year, though timing depends heavily on how the conflict and its inflationary effects unfold. Some economists have warned that persistent energy-driven inflation could lead the Fed to forgo cuts entirely. While higher rates could support the Town’s investment earnings, they also introduce headwinds for housing activity, development, and broader economic growth.

The Town’s financial outlook also remains partially dependent on continued growth in property tax revenues.

California assessed property values reached a record $9.1 trillion for the January 1, 2025 lien date, but future growth is not guaranteed. Elevated rates and geopolitical uncertainty have added headwinds for real estate activity, and a sustained housing slowdown could dampen assessed value growth and ownership turnover. Planning and Building revenue faces similar sensitivity to development activity, permit volume, and market conditions.

In this environment, preserving structural balance will require active budget management and continued discipline in operating and capital spending. Despite these risks, the Town’s strong reserves and prudent financial practices provide a solid foundation to absorb volatility and maintain service levels in the year ahead.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 9 City Manager’s Budget Message
Revenues
The FY 2026-27 revenue outlook is strong, with General Fund revenues—including allocations—projected to increase to $20.9 million, a 15.8% increase from final FY 2025-26 estimates and 12.9% over the FY 2025-26 adopted budget.

The Town’s largest and most stable revenue source—property tax—continues to show steady growth. Property tax revenues are estimated at $10.1 million for FY 2026-27, a 4.2% increase from final FY 2025-26 estimates and

6.3% over the FY 2025-26 adopted budget. This growth is supported by a 2.0% CPI adjustment, reassessments following property sales, and an anticipated increase in Excess Educational Revenue Augmentation Fund (ERAF) revenue. The estimate is based on data from the County Assessor’s Office and analysis by the Town’s revenue consultant, HdL Companies. ERAF-related revenues remain subject to ongoing statewide litigation and other factors affecting school funding allocations.

License and Permits revenues are projected at $1.8 million for FY 2026-27. This represents an increase of 38.8% from final FY 2025-26 estimates and 9.4% under the FY 2025-26 adopted budget, largely driven by expected adjustments from the fee study.

Charges for Services revenues—which include Planning and Engineering Building Permit reviews and Parks & Recreation Programs—are projected at $2.5 million for FY 2026-27, an approximate 114.6% increase from final FY 2025-26 estimates and 99.7% over the FY 2025-26 adopted budget, primarily driven by expected adjustments from the fee study.

The Town engaged NBS to conduct a comprehensive cost-of-service study for the Planning, Building, and Engineering Divisions, alongside an updated Cost Allocation Plan that establishes the indirect cost basis for fully burdened hourly rates. The study was presented to the Finance and Investment Committee on April 6, May 4, and May 11, 2026, and is scheduled for Council consideration on May 14, 2026. New fees would take effect 30 days after Council adoption, consistent with State law.

FY 2026-27 General Fund Revenues ($20.9M)
Property T Property Taxes axes
$10,084,964, 48.3% $10,084,964, 48.3%
Property Taxes
TTaxes Other Than Property axes Other Than Property
$688,289, 3.3% $688,289, 3.3%
Taxes Other Than Property
Franchise Fees Franchise Fees
$724,679, 3.5% $724,679, 3.5%
Franchise Fees
Licenses and Permits Licenses and Permits
$1,824,651, 8.7% $1,824,651, 8.7%
Licenses and Permits
Use of Money and Property Use of Money and Property
$805,714, 3.9% $805,714, 3.9%
Use of Money and Property
Intergovernmental Subventions Intergovernmental Subventions $37,080, 0.2% $37,080, 0.2%
Intergovernmental Subventions
Charges for Services Charges for Services
$2,480,059, 1 $2,480,059, 11.9% 1.9%
Charges for Services Miscellaneous Revenues Miscellaneous Revenues $18,540, 0.1% $18,540, 0.1%
Miscellaneous Revenues
Allocations In Allocations In
$4,201,103, 20.1% $4,201,103, 20.1%
Allocations In

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10 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
FY 2026-27 General Fund Revenues
$8,531,557 $8,531,557 $8,945,716 $8,945,716 $9,677,635 $9,677,635 $10,084,964 $10,084,964 $599,106 $599,106 $705,338 $705,338 $758,597 $758,597 $688,289 $688,289 $665,597 $665,597 $695,019 $695,019 $745,623 $745,623 $724,679 $724,679 $1,837,123 $1,837,123 $1,179,792 $1,179,792 $1,314,470 $1,314,470 $1,824,651 $1,824,651 $1,108,231 $1,108,231 $1,543,251 $1,543,251 $860,457 $860,457 $805,714 $805,714 Property Taxes
Taxes Other Than Property
Franchise Fees
Licenses and Permits
Use of Money and Property
0 3M
6M
9M
12M
2023-24
Actual
2024-25
Actual
2025-26
Est. Actual
2026-27
Budget
Proposal
Staff assumed a 90% cost recovery target for most development services fees and an 80% cost recovery target for accessory dwelling unit (ADU) permits, water heater permits, HVAC permits, and heat pump permits. These assumptions reflect the Finance and Investment Committee’s recommendation to consider cost recovery levels below full cost recovery for certain development services. The reduced cost recovery target for ADU permits supports the Town’s goal of encouraging ADU development. The reduced target for water heater, HVAC, and heat pump permits is intended to help maintain affordability and reduce the potential for unpermitted work. Any cost recovery levels ultimately approved by the City Council as part of the Development Services Fee Study will be incorporated into the final adopted budget. Any reduction in the adopted cost recovery targets from those assumed in the proposed budget will result in a corresponding reduction in Licenses and Permits and Charges for Services revenues.

Use of Money and Property revenues—which include both investment income and rental income—is projected at $0.8 million for FY 2026-27, an approximate 6.4% decrease from final FY 2025-26 estimates and 15.7% under the FY 2025-26 adopted budget.

Investment income continues to perform well due to elevated interest rates and the addition of a sweep account in FY 2024-25 that captures earnings on idle cash balances. However, investment income remains sensitive to monetary policy shifts. The Federal Reserve cut its benchmark rate three times in 2025, lowering the federal funds target range to 3.5%–3.75% by December. The Fed has since held that target range unchanged through its April 2026 meeting, reflecting a cautious posture amid persistent inflation and competing risks to employment.

Market consensus now largely expects the Fed to remain on hold for the remainder of 2026, though the outlook is subject to change depending on how inflation and labor market conditions evolve. Should additional rate reductions materialize, reinvestment returns are expected to decline further, particularly for short-term instruments.

The FY 2026-27 investment income projection reflects a conservative budgeting approach that accounts for gradually moderating interest rates while continuing to benefit from the Town’s diversified investment structure. Based on projected balances and a blended average yield assumption of approximately 2.9%, total investment income is projected at approximately $808,000. The budget assumes that higher-yielding investments will gradually mature and be reinvested at lower market rates over time.

Other revenue categories—including franchise fees, intergovernmental subventions, and miscellaneous sources— are expected to remain stable. However, Planning and Building revenues continue to fluctuate, reflecting the timing of major development projects. Cost recovery in Planning remains low due to non-reimbursable, unfunded statemandated activities such as the Housing Element implementation and updates to the Safety Element.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 11 City Manager’s Budget Message
Department Highlights
Public Safety
Public safety remains a major cost driver for the Town. The Public Safety budget is $4.7 million, a 15.4% increase from the FY 2025-26 adopted budget. The increase is driven largely by higher contract costs with the Santa Clara County Sheriff’s Office.

The Santa Clara County Sheriff’s Office contract is increasing from $2.7 million to $3.4 million, a $0.7 million, or 25%, increase, as the County moves to recover the full cost of providing law enforcement services to West Valley cities using a new cost-recovery model that fully charges cities for overhead. The increase reflects rising deputy FY 2026-27 General Fund Expenditures ($20.4M)
General Administration General Administration
$2,538,580, 12% $2,538,580, 12%
Finance & Administrative Services Finance & Administrative Services $1,713,596, 8% $1,713,596, 8%
Community Development Community Development
$5,788,593, 28% $5,788,593, 28%
Public W Public Works orks
$3,902,288, 19% $3,902,288, 19%
Public Safety Public Safety
$4,700,618, 23% $4,700,618, 23%
Non-Departmental Non-Departmental
$0, 0% $0, 0%
Community Services Community Services
$1,712,809, 8% $1,712,809, 8%
General Fund Expenditures
General Fund expenditures–including allocations–are projected at $20.4 million in FY 2026-27, a 14.4% increase from final FY 2025-26 estimates and 12.1% over the FY 2025-26 adopted budget.

Personnel costs are increasing due to two staffing changes, as well as rising health and pension obligations. The budget includes a new full-time Principal Planner (Planning Manager) and converts a contract Code Enforcement Officer to a full-time role. A merit-based contingency is provided to fund any salary increases. The Code Enforcement Officer conversion reduces reliance on contract staff, which results in an overall decrease in Contractual Services costs for Community Development.

Public safety remains the City’s largest contractual service cost and is the primary driver of expenditure growth this fiscal year. The Santa Clara County Sheriff’s Office contract is increasing from $2.7 million to $3.4 million, a $0.7 million, or 25%, increase, as the County moves to recover the full cost of providing law enforcement services to West Valley cities using a new cost-recovery model that fully charges cities for overhead.

Professional services and operations budgets remain consistent with prior years.

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12 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
salaries and benefits, expanded state-mandated training requirements, and new technology obligations, including body-worn cameras. The Town is actively negotiating with the County and exploring options to phase in the increase to maintain budget stability.

The FY 2026-27 Budget includes $550,000 for supplemental private security patrol services to support burglary deterrence and public safety efforts in coordination with the Sheriff’s Office.

One cost area not yet reflected in the FY 2026-27 budget is the annual contract reconciliation performed by the Sheriff’s Office. This reconciliation covers overages and underages for detective work, call volumes, and services above or below the base contract and authorized overtime. The amount is not known until after the end of the fiscal year and can range significantly—from a credit to several hundred thousand dollars in additional charges— depending on service levels provided.

Community Development
The Community Development budget for FY 2026-27 is $5.8 million, a 17.7% increase from the FY 2025-26 adopted budget. The increase is driven primarily by higher personnel and operational costs associated with ongoing longrange planning efforts, implementation of state-mandated housing requirements, and processing of complex applications, all of which continue to place pressure on department resources through the coming year.

The FY 2026-27 Planning Division budget reflects continued demands related to Housing Element implementation and long-range planning, which have significantly impacted staff workload and resource needs. Revenues are projected at $1,629,449, and expenditures are expected to increase by 22% compared to FY 2025-26, reflecting the completion of key Housing Element adoption milestones. Despite efforts to achieve a 90% cost recovery rate for current planning services, overall cost recovery remains low (approximately 30%) due to the predominance of non-fee-recoverable activities. The Town is implementing updated fee schedules from the ongoing Cost Allocation Plan and User Fee Study to improve alignment between revenues and service costs. However, General Fund support will continue to be necessary as the Town advances its long-range planning obligations and manages complex housing-related applications. One structural change in this year’s budget is that Housing Element implementation activities, which were previously tracked through CIP projects, have been moved into the operating budget to better align with the Town’s fiscal organization and accounting structure.

The FY 2026-27 Building Division budget reflects ongoing investment to support strong development activity and improved service delivery. While actual revenues in FY 2025-26 came in below projections due to delays in large project starts, overall permit volumes remain robust, and revenues are expected to rebound in FY 2026- 27 as deferred activity proceeds. The Building divisions projected expenses are anticipated to decrease 8% in FY 2026-27 compared to FY 2025-26. Continued investment in permitting technology will enhance efficiency and customer service, while implementation of updated fees from the recent User Fee Study will support long-term financial sustainability.

The department proposes converting a contract Code Enforcement Officer to a full-time role in response to rising contract costs, with the in-house position expected to provide ongoing cost savings.

Public Works
The General Fund Public Works budget for FY 2026-27 is $3.9 million, a 9.2% increase from the FY 2025-26 adopted budget.

The Engineering budget increased by $781,600, or 76%, largely due to reallocation of staff from other programs such as Planning, Building, Streets, Sewer, and Pathways. As part of the updated fee study and cost allocation

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 13 City Manager’s Budget Message
methodology, engineering staff previously allocated across Planning and Building for development-related work are now budgeted directly within Engineering.

The Storm Drain Operations budget decreased by $97,736, or 17% due to additional contract services to support the Storm Drainage Fee Study. The Street Operations budget decreased by $138,177, or 15% due to reallocation of staff to other programs. The Pathway Operations budget decreased by $218,347, or 20% due to reallocation of staff to other programs.

In the Internal Service Fund, the Corporation Yard budget increased by $29,047, or 13% largely due to increased personnel costs and the Vehicle Operations budget decreased by $10,750, or 6%, primarily due to cost reductions in operations. In the Sewer Fund, the Sewer Operating budget increased by $381,948, or 7%, primarily due to increased treatment charges from the Palo Alto Treatment Plant and higher conveyance fees in Los Altos.

General Administration
The General Administration budget is made up of all the support departments which include City Council, City Manager, City Attorney, City Clerk, and Committees and Commissions.

The General Administration budget for FY 2026-27 is $2.5 million, a 0.8% increase from the FY 2025-26 adopted budget.

The FY 2026-27 City Manager’s budget reflects a decrease in personnel costs from underfilling the Deputy City Manager position with an Assistant to the City Manager position, along with a reduced allocation of the position’s costs to the CMO budget. Additionally, the City Manager’s Contingency has been increased by an additional $10,000.

The FY 2026-27 City Attorney’s budget increased due to higher contract costs with Redwood Public Law. Legal costs related to Community Development and Public Works—such as Housing Element implementation, SB 9 compliance, and pathway projects—continue to be reflected in those departmental budgets. Many legal costs related to development applications are billable to applicants and cost-recoverable. The remaining budget covers anticipated litigation, settlements, and general legal services.

Finance and Administrative Services
The Finance and Administrative Services budget includes: Finance and Administrative Services, Community Services Grants (Donations to Non- Profits), Insurance, and Town Center (overhead charges). In FY 2025-26, Finance and Administrative Services reached full staffing for the first time in several years, following a period of significant turnover. With key positions now filled, the department is well-positioned to deliver stable, efficient, and highquality Finance and Human Resources services.

The General Fund Finance and Administrative Services budget for FY 2026-27 is $1.7 million, a 6.6% increase from the FY 2025-26 adopted budget. The increase is due to salary increases, new systems, and higher insurance costs.

Community Services
The Community Services budget includes: Recreation Administration, Recreation Programs, Special Events, Parks, and Westwind Community Barn. The Community Services budget for FY 2026-27 is $1.7 million, a 17.9% increase from the FY 2025-26 adopted budget. The increase is primarily due to increased costs in Parks.

Staffing
The FY 2026-27 budget proposes a few staffing adjustments to meet operational needs. The budget includes a new full-time Principal Planner to support long-range planning efforts and converts the contract Code Enforcement

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14 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
Officer position to a full-time in-house role in response to growing operational needs, with the transition expected to provide ongoing cost savings. The Deputy City Manager is also being underfilled as an Assistant to the City Manager. The total number of budgeted positions would increase from 30 to 32 FTEs.

Salary Schedule
In April 2025, the Town completed a comprehensive compensation study that aligned salaries with the median of the market for comparable agencies in the local labor market. Building on that foundation, the FY 2026–27 Salary Schedule applies a 3% CPI-based adjustment to all positions.

Beginning July 1, 2026, cost-of-living adjustments will be applied uniformly on July 1 rather than on each employee’s individual anniversary date. This change, which emerged as a recommendation from the Town’s stay interview process, promotes fairness across staff, simplifies administration, and aligns salary adjustments with the annual budget cycle. The one-time transition cost of approximately $37,000 — reflecting mid-cycle adjustments for employees whose anniversary dates fall after July 1 — will be absorbed within the existing merit contingency budget. All individual salary changes beyond the CPI adjustment remain merit-based.

Capital Improvement Plan
Over the past year, the Town has made steady progress on priority infrastructure projects. In FY 2025-26, the Town funded and implemented a range of capital improvements, including roadway rehabilitation, storm drain upgrades, sewer system maintenance, and equipment replacement. Several long-range projects also advanced through key planning and design phases.

In FY 2025-26, the Town completed the El Monte Fire Station Undergrounding Project (Rule 20A) and the Heritage House project.

In addition to continuing core programs, the FY 2026-27 CIP includes new projects such as the Heritage House Native Garden, as well as re-scoped projects including the Parks and Recreation Building Replacement and the Town Hall and Council Chambers HVAC Improvements.

The Annual Road Rehabilitation Project remains the cornerstone of the CIP and is funded at $1.4 million in FY 2026-27. Supported by SB1, Gas Tax, and Measure B revenues, this project prioritizes pavement preservation based on the Metropolitan Transportation Commission’s Pavement Management Program (PMP), supplemented by staff field inspections and local conditions.

The Sewer Fund also remains adequately funded, with $0.9 million allocated in FY 2026-27 for capital improvements to maintain the Town’s collection and distribution system.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 15 City Manager’s Budget Message
FY 2026-27 Capital Projects by Category ($5.1M)
Infrastructure Infrastructure
$2,340,349, 46% $2,340,349, 46%
Pathways Pathways
$188,697, 4% $188,697, 4%
Road Rehabilitation Road Rehabilitation
$1,410,000, 28% $1,410,000, 28%
Sewer Sewer
$900,000, 18% $900,000, 18%
Storm Drain Storm Drain
$80,000, 2% $80,000, 2%
VVehicle and Equipment ehicle and Equipment
$100,000, 2% $100,000, 2%
WWestwind Community Barn estwind Community Barn
$50,000, 1% $50,000, 1%
Sewer Fund
The Sewer Fund is fully supported by sewer service charges to residential and non- residential customers and sewer connection fee assessments on new connections to the Town’s sewer system. The Town’s sewer service charge rates have annually increased since FY 2022-23 per the sewer rate study conducted in 2022, due to substantial increases to waste treatment costs from Palo Alto as the regional treatment facility requires significant capital improvements and upgrades to adhere to regulatory requirements.

FY 2026-27 is the last year for the sewer service charge rate increase from the sewer rate study. It may be necessary to conduct another sewer rate study in FY 2026-27 in preparation for FY 2027-28.

The Town also started discussions with the Cities of Palo Alto and Los Altos to amend the sewer treatment and conveyance agreements, which would alter how the Town would be billed on sewer charges, to a more fair and industry acceptable approach.

Long Term Debt
The Town has no long-term debt as of the year ending June 30, 2026. The Town does have one special assessment district without Town commitment. The special assessment for West Loyola Sanitary Assessment Sewer district was established to provide improvements to properties located in the district. Properties are assessed for the cost of the improvements. These assessments are payable solely by the property owners over the term of the debt issued to finance the improvements. The Town acts solely as the collecting and paying agent for the district’s debt, which is not included in the general debt of the Town. The bonds are not a general obligation of the Town.

The Town is not legally obligated to pay these debts or be the purchaser of last resort of foreclosed properties in the special assessment district.

Pension and Other Post Employment Benefits (OPEB)
As of the most recent actuarial report from CalPERS, with a valuation date as of June 30, 2024, the Town’s Unfunded Actuarial Liability (UAL) is approximately $3.7 million, with a funded ratio of 83.5%. The required UAL contribution is approximately $0.4 million for FY 2026-27, which has been incorporated in the operating budget. The Town maintains three pension plans: Classic Miscellaneous, Second Tier, and PEPRA. While the unfunded pension liability

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16 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
is significant, the Town has set aside approximately $2.3 million in a Section 115 Pension Trust and another $0.5 million in a General Fund Pension Reserve. In FY 2025-26, the Town transferred $1.0 million from the General Fund Pension Reserve to the Section 115 Trust. The Town expects to retain a consulting actuary to analyze the Town’s updated unfunded liability and provide options and considerations related to the existing funding that has been set aside for pensions. The Town’s Other Post Employment Benefits (OPEB) Trust is now underfunded by $59,461.

The decrease is due to updated actuarial assumptions, unexpected plan experience (including higher retirements and new hires), and lower-than-expected investment returns.

Overhead and Internal Service Fund Allocation
The Town’s overhead cost allocation methodology was updated in FY 2025–26 by NBS to more accurately reflect the cost of administrative services. Overhead includes core functions such as the City Council, City Manager, City Attorney, City Clerk, Finance, Human Resources, and Town Center operations. Due to the Town’s small size, fixed administrative costs represent a larger share of the budget than in larger jurisdictions, yet they reflect the baseline staffing needed for effective governance.

The updated cost allocation plan ensures that overhead is fairly distributed across departments, improving transparency and supporting fee-based cost recovery in Planning, Building, Public Works, and Parks & Recreation.

Since FY 2018–19, administrative costs have ranged from 20% to 29% of the General Fund operating budget, and that range remains consistent in FY 2026-27.

Historically, the Town’s budget combined General Fund and Internal Service Fund operations, while the financial statements and ACFR reported them separately. This made year-over-year comparisons appear larger than they actually were, particularly in administrative budgets.

Beginning with the FY 2025–26 budget, this issue has been corrected: the General Fund and Internal Service Fund are now presented separately, aligning the budget with the ACFR and ensuring consistent, accurate comparisons.

A clarifying footnote has been added to the budget document to explain the change.

Reserves
As part of the FY 2026-27 budget process, the Town reviewed its reserves to ensure alignment with adopted policy targets, actual funding needs, and best practices. A detailed summary of reserve levels, including projected year-end balances, is provided in the Financial Summary section.

Financial Summary
As of July 1, 2026, the Town’s General Fund reserves are projected at $16.9 million, decreasing to $14.6 million by June 30, 2027. The Unassigned Fund Balance is expected to decrease from $3.7 million to $1.4 million, due to transfers to fund capital projects.

The General Fund Stabilization Reserve is projected at $3.1 million, meeting the Town’s policy target of three months of operating costs and consistent with GFOA best practices. The Capital Projects Reserve remains at $2.4 million, preserving prior appropriations for approved but incomplete projects. The Facilities Replacement Reserve totals $3.0 million. The Pension Contribution Reserve decreases to $0.5 million following a $1.0 million transfer to the Section 115 Trust in FY 2025–26. Additional reserves include $1.25 million for disaster contingency and $509,000 for vehicle and equipment replacement.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 17 City Manager’s Budget Message
Looking ahead, the Town’s long-term fiscal outlook remains stable but will require close monitoring. Cost pressures from public safety, pension obligations, and capital needs may require future adjustments. Maintaining structural balance will likely involve reassessing baseline expenditures and exploring new revenue options in the years ahead.

The Town continues to maintain no long-term debt and has no plans to issue any at this time, reinforcing its strong financial position.

Town-Wide Budget at a Glance
This budget document is purposefully organized to flow from summary to detailed levels of information. It is organized by several key sections, Town-Wide fund balance projections, Town-wide revenue and expenditures summaries, and the Sewer Fund. In the following budget sections, you can locate the budget details that describe where the Town gets its money from and how it is utilized by the Town departments. The budget process involves all the departments in its creation with their level of control and responsibility.

Special Acknowledgements
I am proud to announce that the Town of Los Altos Hills has received the GFOA Award for Excellence in the preparation of our FY 2024-25 and FY 2025-26 Biennial Budget. This prestigious recognition reflects our ongoing commitment to fiscal responsibility, transparency, and effective financial management. I extend my heartfelt gratitude to our dedicated staff, FIC and Council whose hard work and collaboration made this achievement possible. As we move forward with the FY 2026-27 budget, we remain steadfast in our dedication to maintaining the highest standards of financial stewardship for the benefit of our Town.

A special thanks to the Finance and Administrative Services department and the Management Team for the success of the FY 2026-27 budget. Without the support of the entire Management Team, providing good stewardship of the budget isn’t possible. Finally, a special acknowledgement to the City Council for providing clear policy direction and look forward to the Council’s guidance and leadership as we work to adopt a budget that funds services and projects for our community while also balancing fiscal sustainability.

Respectfully Submitted,
Cody Einfalt, Acting City Manager

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18 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message

PRESENTED TO
Town of Los Altos Hills
California
For the Biennium Beginning
July 01, 2024
Executive Director

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 19 City Manager’s Budget Message
September 30, 2024
Thomas Leung
Finance Director
Town of Los Altos Hills, California
Dear Thomas:

A panel of independent reviewers have completed their examination of your Biennial budget document for the period beginning July 2024. We are pleased to inform you that your budget document has been awarded the Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by your organization.

Your Distinguished Budget Presentation Award is valid for two years. To continue your participation in the program, it will be necessary to submit your next budget document to GFOA within 90 days of the proposed budget's submission to the legislature or within 90 days of the budget's final adoption.

Your electronic award package contains the following:
 Scores and Comments. Each entity submitting a budget to the program is provided with reviewers’ scores for each of the categories on which the budget document was judged along with reviewers’ confidential comments and suggestions for possible improvements to the budget document. We urge you to carefully consider these suggestions as you prepare your next budget.  Budget Award. A camera-ready reproduction of the Award is included for inclusion in your next budget. If you reproduce the camera-ready image in your next budget, it should be accompanied by a statement indicating continued compliance with program criteria. Please refer to the instructions for reproducing your Award in your next budget (also included in your award package).  Certificate of Recognition. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual(s) or department designated as being primarily responsible for its having achieved the award.  Sample press release. Attaining this Award is a significant accomplishment. The sample press release may be used to give appropriate publicity to this notable achievement.

In addition, award recipients will receive via mail either a plaque (if the government is a first-time recipient or has received the Award fifteen times since it received its last plaque) or a brass medallion to affix to the plaque.

We appreciate your participation in this program, and we sincerely hope that your example will encourage others in their efforts to achieve and maintain excellence in governmental budgeting. The most current list of award recipients can be found on GFOA's website at www.gfoa.org. If we can be of further assistance, please contact the Awards Programs staff at (312) 977-9700.

Sincerely,
Michele Mark Levine
Director, Technical Services Center

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20 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan City Manager’s Budget Message
Finance Department
Town of Los Altos Hills, California
9/30/2024
The Government Finance Officers Association
of the United States and Canada
The Certificate of Recognition for Budget Preparation is presented by the Government Finance Officers Association to those individuals who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. The Distinguished Budget Presentation Award, which is the highest award in governmental budgeting, is presented to those government units whose budgets are judged to adhere to program standards.
presents this
CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION to
Date:

Executive Director

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Budget Process

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22 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Budget Process
Budget Process
Budget Process Overview
Beginning in FY 2024–25, the Town of Los Altos Hills transitioned to a two-year budget cycle. Previously, the Town adopted an annual Operating Budget alongside a five-year Capital Improvement Plan. The new biennial budget includes detailed revenue and expenditure appropriations for each fiscal year, covering the period from July 1 through June 30. Budget documents are presented in a summary format and prepared on the same accounting basis as the Town’s financial statements, in accordance with Generally Accepted Accounting Principles (GAAP).

Budget Purpose
The Operating Budget and Capital Improvement Plan (CIP) serve not only as the Town’s financial blueprint but also as key policy instruments, communication tools, and operational guides. These documents are developed with a strong emphasis on long-term financial stewardship, sustainability, effective service delivery, and sound program management. A core objective is to clearly connect the services and projects the Town plans to undertake with the resources allocated to achieve them. The budget format reinforces this connection by explicitly identifying each program’s purpose, key initiatives, and work plan goals in relation to corresponding revenue and expenditure appropriations.

Basis of Budgeting and Accounting
The Budget is prepared in accordance with Generally Accepted Accounting Principles. The budget for governmental funds has been prepared on a modified accrual basis. The modified accrual method recognizes expenditures when the related Fund liability is incurred. Revenues are recognized when they become both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current accounting period or soon enough thereafter to be used to pay liabilities of the current period. The annual budget contains the revenues, expenditure appropriations and other financial information pertaining to all Town operating and capital budgets. This is consistent with the Town’s basis of accounting as reported in its Annual Comprehensive Financial Report (ACFR).

Government budgets and governmental accounting use a mix of accounting methods. A hybrid cash and accrual accounting system known as a Modified Accrual Basis of Accounting recognizes revenues when measurable and available.

The Town considers all revenues reported in the governmental funds to be available if the revenues are collected within 45 days after the fiscal year.

Revenues are recognized in the period earned/collected. Expenditures are recorded when the liability is incurred.

General long-term debt is recognized as expenditures to the extent they have matured.

Governmental Funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. Property and sales tax, interest certain state and federal grants, and charges for services are accrued when their receipt occurs with sixty (60) days after the end of the accounting period to be both measurable and available. However, debt service expenditures, as well as expenditures related to claims and judgments are recorded only when payment is due. General capital assets acquisitions are reported as expenditures in governmental funds. Proceeds of longterm debt and capital leases are reported as other financing sources.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 23 Budget Process
Proprietary Fund Types include the Enterprise and Internal Service Funds, are used to account for the Town’s business-type activities. Proprietary Funds are reported using the economic resources measurement focus and full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place.

Fiduciary Funds are custodial in nature, assets equal liabilities, and they do not involve the measurement of the results of operations.

Key Difference Between Basis of Budgeting and Basis of Accounting There are two main differences between the basis of budgeting and the basis of accounting:

1. Often budgets reflect the Town’s goals and intentions, while accounting reflects actual events. For example, the Town may intend to fill a vacant position in a future fiscal year and contract with a consultant in the current fiscal year. Under such circumstances, the Town would budget for the vacant position as if it will be filled in the current fiscal year, but it will record the consulting costs as contractual or professional services when the bill comes.

2. Within the same accounting Fund, allocations in and allocations out must be offset in accounting method. In the Town’s Operating Budgets, they are presented as whole. Budgeting rules allow this flexibility - to offset or to present separately. Budgeting “best practices” allows the agency to show both if the methodology is consistent, and the budget document indicates area of duplication.

Summary of Budget Development
The Town’s budget is developed through a collaborative, team-based process involving departments and their leadership. While the City Manager and the Administrative Services Director/Finance Director provide overall guidance throughout budget development, individual program budgets and work plans are shaped with the direct involvement and subject-matter expertise of department directors and program managers. This hands-on approach fosters strategic planning, ensures alignment with organizational goals, and promotes a shared understanding among management and staff of each program’s objectives and intended outcomes for the upcoming fiscal year.

Development Process
The development of the Operating Budget and Capital Improvement Plan (CIP) begins each January, as the City Manager collaborates with the City Council to establish and refine strategic goals and policy directives for the upcoming budget cycle. Concurrently, the CIP is reviewed to assess available funding, evaluate project priorities, and update work plans accordingly. While the CIP is a distinct planning effort, its projects often have operational impacts and are therefore integrated into the Operating and Capital Summary Budget through their associated appropriations and service level implications.

Through multiple rounds of internal review and refinement, departmental work plans for both operations and capital projects are evaluated, revised, and consolidated. Staff then prepares the proposed program and capital budgets, along with finalized financial summaries. These materials are compiled into a proposed budget document for City Manager and City Council review. To support public transparency, a summary-level presentation is also prepared for the public hearing to highlight key budgetary impacts and priorities for the upcoming fiscal period.

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24 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Budget Process
Budget Adoption
The development of the Town’s operating and capital budgets is a continuous, year-round process, with formal compilation and analysis occurring over approximately three months. It begins with a review of mid-year actual revenues and expenditures, presented to the City Council through the Mid-Year Financial Update. This mid-year information is carried forward into the new budget development cycle.

In February, the City Manager and Finance and Administrative Services Department issue budget development guidelines to departments, outlining the economic outlook and setting parameters for departmental budget preparation. The budget cycle officially begins with the preparation of budget instructions, including policy directives and a detailed budget calendar.

Department heads submit their budget projections to the Finance and Administrative Services Department, which then compiles a draft proposed budget for the City Manager’s review. Following this review, the City Manager presents the proposed operating and capital budgets to the City Council and the Finance and Investment Committee.

Public joint study sessions with the City Council and Finance and Investment Committee are held in May and/or June to review the proposed budget. The final Town operating and capital budgets must be adopted no later than June 30.

Two-Year Budget Cycle
The Town operates on a two-year budget cycle following the same sequence annually. In the second year of the two-year cycle, the review process is streamlined for budget elements that are more predictable and stable. The two-year budgeting process is designed to:
> Provide a longer planning horizon for operational needs > Free up staff capacity during the second year to focus on deeper analysis of the Capital Improvement Program (CIP) and development of the capital budget
Budget Monitoring and Public Input
Throughout the fiscal year, the Finance and Administrative Services Department:
> Monitors economic conditions that may impact revenues > Coordinates with departments to identify emerging needs and changing demands > Proposes budget adjustments to the City Council as needed during the mid-year review Public input is incorporated through the Town’s 12 standing committees and their staff liaisons. These contributions are considered during budget development and throughout the year as separate Council action items.

Final Budget Adoption
After incorporating City Council-directed revisions, the final budget documents are resubmitted for adoption at a publicly noticed hearing, typically in late June before the start of the new fiscal year. Adoption resolutions for the Capital Improvement Program (CIP), operating budget, and Appropriation Limit (also known as the Gann Limit) follow thereafter.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 25 Budget Process
Budgetary Control
The City Council is responsible for appropriating the funds necessary to support the Town’s operating and capital activities. Budgetary control is exercised at the department level to ensure adherence to approved spending plans.

The City Manager is authorized to approve transfers of appropriations between programs, activities, or line items— whether within a department or across departments—provided that the total appropriation within a given Fund is not increased. Any increase in a Fund’s total appropriation requires formal approval by the City Council.

Departments actively monitor their budgets using the Town’s financial system, supported by monthly revenue and expenditure reports. If additional appropriations are needed after budget adoption, departments may submit requests for Council approval. Such adjustments are formally adopted by resolution and are summarized in the Mid-Year Financial Update.

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26 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Budget Process
Budget Calendar
Beginning in FY 2024–25, the Town of Los Altos Hills transitioned to a two-year budget cycle. This is expected to provide a longer view of operational revenues and expenses, as well as a mid-cycle labor savings. This labor savings will allow for a more comprehensive review of the Town’s Capital Plan, and the budgets for the capital projects contained therein.

JANUARY
> The Finance and Administrative Services Department prepares Mid-Year Budget Report and CIP update for Council review.
> The Finance and Administrative Services Department builds preliminary budget information and budget assumptions.
> The Finance and Administrative Services Department prepares operating budget worksheets for updates, including departmental/program narratives, staffing and financial worksheets.

FEBRUARY
> The Finance and Administrative Services Department prepares budget worksheets for departments. > Departments prepare personnel allocations.
> Project Managers attend Committee meetings to receive feedback on the proposed CIP. > Project Managers prepare funding, scope of work, and cost estimates for new CIP proposed projects.

MARCH
> Departments turn in proposed budget worksheets.
> The Finance and Administrative Services Department prepares estimates for revenues and expenditures. > Departments turn in new CIP proposed projects.
> The City Manager begins to review new proposed CIP projects.

APRIL
> Departments finalize program narratives.
> The Finance and Administrative Services Department compiles final program narratives, financial and supplemental schedules, and financial budget summaries for the City Manager’s review and discussion. > Project Managers finalize new proposed CIP projects and existing projects.

MAY
> Final budget briefing with the City Manager.
> Review Proposed Budget with the Finance and Investment Committee. > Joint meeting with the City Council and the Finance and Investment Committee. > The Finance and Administrative Services Department incorporates Council-directed changes into proposed budgets and prepares final documents for Public Hearing presentation.

JUNE
> City Council revisions are incorporated into budget documents. > City Council adoption of Operating Budget and Capital Budget.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 27 Budget Process
> City Council adoption of the Town’s Appropriation Limit.

JULY – SEPTEMBER
> The Finance and Administrative Services Department finalizes recognition of and recordation of the prior fiscal year revenues and expenditures in preparation for the production of the Town’s Annual Financial Statements as of the twelve months ending June 30.
> Determine operating budget carryforwards (encumbrances). > Finalize capital project expenditures and roll-over amounts. > Finalize detailed budgets and distribute them to Town departments. > Prepare final financial and supplemental schedules, charts, and reference materials for budget documents. > Finalize the Adopted Operating & Capital Summary Budget documents. > Post Adopted Operating and Capital Budget document on website. > Submit for Budget Award.

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(This Page Intentionally Left Blank)

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Town
Information

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30 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Town Infor
mation
Town Profile
Town History
The Town of Los Altos Hills encompasses nine square miles, making it one of the smallest incorporated towns in Santa Clara County. There is an additional 5.2 square miles of unincorporated land adjacent to the Town’s boundaries designated within the Town’s “sphere of influence” and may be subject to the Town’s guidelines or annexation.

Incorporated on January 27, 1956, Los Altos Hills had an original population of 2,500 and has grown to approximately 8,500 residents. Many are drawn to this Town because of the area’s beauty—rolling hills, picturesque valleys, and mild climate, much of the same reasons which drew the first inhabitants. Another significant feature of the Town is the absence of commercial activity, which the founding fathers foresaw, and present residents have long upheld as necessary to preserve the kind of lifestyle they desire by choosing to live within the Town limits. However, permitted uses such as schools, religious, and recreational clubs. Combined with the natural beauty, physical assets, and the residents’ determination to maintain their rural lifestyles, the Town remains one of the most beautiful, unspoiled, and desirable residential communities in Northern California.

One of the unique features of the Town of Los Altos Hills, which the Town is justifiably proud of, is its Pathway System. This system of pathways comprises about 86 miles of beautiful trails and off‐road paths that meander around and connects most of the community and the Town’s sidewalk located in areas around the Town. With the cooperation of the residents, through easements and donations, this unique system is designed to allow users to appreciate the Town’s natural beauty at their leisure, whether by walking, running, or even on horseback, and get acquainted with it, other residents.

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 31 Town Infor
mation
Personal Income and Unemployment
Per Capita Personal Income Unemployment Rate
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
0 25,000
50,000
75,000
100,000
125,000
150,000
175,000
200,000
225,000

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%
Education Level Attained for Population 25 and Over
% of Pop 25+ with High School Degree % of Pop 25+ with Bachelor’s degree 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024

0.0%

20.0%

40.0%

60.0%

80.0%
100.0%
120.0%
Town Demographics and Economic Statistics
Year
Town
Population
Personal
Income (in
thousands)
Per Capita
Personal
Income
Unemployment
Rate Median Age
% of Pop 25+
with High
School
Degree
% of Pop 25+
with Bachelor’s
degree
2014 8,330 930,261 111,676 3.4% 49.3 97.9% 84.7%
2015 8,658 1,015,063 117,239 2.7% 50.3 98.1% 82.8%
2016 8,634 1,028,190 119,086 2.4% 51.1 98.0% 83.7%
2017 8,580 1,214,396 141,538 2.2% 51.4 97.1% 83.5%
2018 8,559 1,211,424 141,538 2.6% 51.4 97.1% 83.5%
2019 8,413 1,234,482 146,735 14.9% 52.3 97.3% 84.3%
2020 8,390 1,302,757 155,274 4.2% 51.1 97.3% 85.3%
2021 8,400 1,299,447 154,696 3.4% 52.2 98.5% 87.6%
2022 8,380 1,319,005 157,399 2.3% 53.2 98.7% 86.3%
2023 8,476 1,441,731 170,095 3.4% 53.5 99.1% 86.3%
2024 8,548 1,485,959 173,837 2.8% 53.5 99.2% 85.6%
Sources: Population - California State Department of Finance; Unemployment Data - California Employment Development Department; Income, Age, and Education
Data – U.S. Census Bureau

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32 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Town Infor
mation
Population
Year Los Altos Hills Santa Clara County California
2014 8,330 1,888,000 38,441,000
2015 8,658 1,902,000 39,071,000
2016 8,634 1,932,510 39,337,785
2017 8,580 1,932,340 39,437,463
2018 8,559 1,927,850 39,437,610
2019 8,413 1,936,259 39,538,223
2020 8,390 1,936,259 39,538,223
2021 8,400 1,911,498 39,380,058
2022 8,380 1,891,556 39,159,480
2023 8,476 1,906,944 39,167,274
2024 8,548 1,915,448 39,446,835
2025 8,604 1,928,029 39,646,907

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 33 Town Infor
mation
2026 City Council
Councilmember Kavita Tankha
Term of Office: December 2026
Mayor Rajiv Bhateja
Term of Office: December 2028
Vice Mayor Linda G. Swan
Term of Office: December 2028
Councilmember Stanley Q. Mok
Term of Office: December 2028
Councilmember George K. Tyson
Term of Office: December 2026

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34 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Town Infor
mation
Residents of Los Altos Hills
Planning Commission
City Council Volunteer Advisory
Committees (12)
City Attorney
Contract
Mayor and
City Council
City Manager
Community
Development
Director
City Clerk
Administrative
Services /
Finance Director
Principal
Planner*
Admin. Clerk/
Technician
Building
Technician/
Inspector (2)
Permit
Technician
Accounting
Technician
Senior
Planner
Assistant to
the City
Manager
Assistant
Planner (2)
Public Safety
Contract
SCC Office of
the Sheriff
Emergency
Services
Manager
Contract
Public Works
Director
& City
Engineer
Project
Manager
Associate
Engineer (2)
Maintenance
Worker I
Maintenance
Superintendent
Maintenance
Worker II
Maintenance
Worker III (2)
Utility
Engineering
Manager
Engineering
Technician
IT Services
Contract
Senior
Accountant
(2)
Community
Services
Supervisor
Management
Analyst
Management
Analyst (1.5)
Management
Analyst (0.5)
Code
Enforcement
Officer*
* New position proposed

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 35 Town Infor
mation
Town Information
Standing Committees, Commission, and Volunteer Appointments The Town of Los Altos Hills offers residents many opportunities to contribute to its direction and vision and to making the Town a place that is the best it can be for all who call it home. Residents are invited to weigh in on major initiatives and suggest beneficial improvements for the Town. Residents can address the City Council at all meetings, and volunteers serve on a variety of committees. The meetings of the standing committees follow California’s Open Meeting Laws (also known as the Ralph M. Brown Act). Roster as of May 2026 appointments.

Emergency Preparedness and Response Committee
City Council Liaison: Rajiv Bhateja

MEMBERS TERM TERM EXPIRATION
Phillip M. Harter (Chair) 1st March 2027
Dave Stewart (Vice Chair) 1st June 2026
Amita Sachdeva (Secretary) 1st June 2026
Terry Kearney 1st June 2026
Sam Wood 1st June 2026
Ben Gikis 1st June 2026
Rabindra “Rob” Singh 1st February 2027
Vacant
Vacant

ASSOCIATE MEMBERS
Neil Katin Bill Lattin Victoria Bebee
Andrew Kirk David Gilmour Kathleen “Katy” Serventi
Environmental Design and Protection
City Council Liaison: Kavita Tankha

MEMBERS TERM TERM EXPIRATION
Grace P. Tsang (Chair) 1st June 2026
Anne Hsiao (Secretary) 1st May 2028
Elizabeth Loinaz 1st July 2029
Carol Gottlieb 4th September 2028
Ivy Mei 1st January 2029
Vijay Chawla 2nd August 2026
Ivy Mei 1st January 2029
Vacant
Vacant

ASSOCIATE MEMBERS
Kjell Karlsson Hajime Murakami Peter Brown
Environmental Initiatives
City Council Liaison: George Tyson

MEMBERS TERM TERM EXPIRATION
Anand Ranganathan (Chair) 1st October 2028
Mike Salameh (Vice Chair) 1st June 2026
Steve Schmdit (Secretary) 2nd May 2028
Johann George 1st May 2027
George Lee 1st February 2027

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36 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Town Infor
mation
Vrinda Bhandarkar 2nd October 2028
April Anair 3rd October 2028
Aileen Lee 2nd November 2029
Vacant
Vacant
Vacant

ASSOCIATE MEMBERS
Kunjan Shah Kit Gordon Raj Reddy
Jay Shideler Serena Giori
Finance and Investment
City Council Liaisons: Rajiv Bhateja/George Tyson

MEMBERS TERM TERM EXPIRATION
Allan Epstein (Chair) 4th October 2028
Kjell Karlsson (Vice Chair) 4th February 2029
Sean McGraw 1st November 2027
Michele Raffin 1st May 2027
Jeanne Seeley 1st May 2028
Dominique Grau 1st April 2029
Amy Young 1st September 2029
Vatsal Sonecha 1st December 2029
Vacant

ASSOCIATE MEMBERS
Jim Lai Frank Lloyd Roddy Sloss (Secretay)
History
City Council Liaison: Linda Swan

MEMBERS TERM TERM EXPIRATION
Carol Gottlieb (Chair) 4th May 2028
Sylvia Jensen (Vice-Chair) 2nd March 2026
Sally Wood (Secretary) 2nd July 2025
Patty Woolsey 1st September 2027
Bernardo Ferrari 1st August 2026
Vacant
Vacant
Vacant
Vacant

ASSOCIATE MEMBERS
Nancy Traficanti Deanna Tryon Joe Heinrich
Barry Smith
LA-LAH Joint Community Volunteer Service Awards
City Council Liaison: Stan Mok/Jonathan Weinberg

MEMBERS TERM TERM EXPIRATION
Ginny Lear (Chair) 1st September 2027
Lindsay Carpenter (Secretary) 1st September 2027
Sumita Chandra 1st September 2027
Archanna Appanna 1st September 2029
Charles (Chuck) Lindauer 1st September 2029

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 37 Town Infor
mation
Sandy Mingia 2nd March 2027
Kelly Davis 1st January 2027
Ben Gikis 1st July 2028
Donald Mattson 2nd March 2027
Laura Schmidt 1st January 2029
LA-LAH Library Commission
City Council Liaison: Linda Swan/Larry Lang

MEMBERS TERM TERM EXPIRATION
Michelle Morris (Chair) 1st September 2027
Christine Fawcett, LAH (Vice Chair) 1st January 2027
Pierre Bedard 2nd September 2029
Ambica Bhardwaj 1st September 2029
Jeanine Valadez 1st September 2029
Vacant Los Altos
Vacant LAH
LA-LAH Senior Commission
City Council Liaison: Stan Mok/Sally Meadows

MEMBERS TERM TERM EXPIRATION
Kris Olson (Chair) 1st September 2027
Nomi Trapnell (Vice Chair) 1st September 2026
Dolores Gallagher Thompson 1st September 2026
Jamshid “Jim” Basiji 3rd August 2027
Sharvari Dixit 1st September 2027
Vacancy Los Altos
Vacancy Los Altos

ASSOCIATE MEMBERS
Ben Gikis
Open Space
City Council Liaison: Stan Mok

MEMBERS TERM TERM EXPIRATION
Anita Baldwin (Chair) 1st February 2026
Sarah He (Vice Chair) 1st March 2028
Peter Brown 2nd March 2026
Eric Bredo 1st March 2029
Viggy Mokkarala 1st February 2026
Richard Contreras 3rd March 2029
Vacant
Vacant
Vacant

ASSOCIATE MEMBERS
Sharen Schoendorf George Clifford Hayley Louth Ditzler
Kit Gordon Karen Lemes Jean Struthers

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38 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Town Infor
mation
Parks, Recreation and Community Events
City Council Liaison: Stan Mok

MEMBERS TERM TERM EXPIRATION
Jasmeen Pombra (Chair) 1st January 2029
Boxia Schmidt (Vice Chair) 2nd January 2029
Jennifer Lauren Kan Bardsley 1st January 2029
Yibin Tang 2nd January 2029
Weiwen Li 1st January 2029
Mukta Sharangpani 1st January 2029
April Anair 2nd January 2029
Lewis “Lew” Jamison 1st January 2029
Lana Einschlag 2nd January 2029
Vacant

ASSOCIATE MEMBERS
Rebecca Hickman Valerie Metcalfe Kjell Karlsson
Helene Karlsson Jim Basiji Mehda Rishi
Nena Price Barbara Cannon Neal Rayborn
Craig Murray
Pathways
City Council Liaison: Linda Swan

MEMBERS TERM TERM EXPIRATION
NIck Erndt (Chair) 1st November 2028
Mike Orlando (Vice Chair) 1st July 2028
Marc Gurwith 1st October 2028
Michael Henshaw 1st October 2028
John Lewis 1st February 2030
Richard Partridge 2nd February 2027
Vacant
Vacant
Vacant

ASSOCIATE MEMBERS
Val Metcalfe
Planning Commission
Staff Liaison: Jay Bradford

MEMBERS TERM TERM EXPIRATION
Birgitta Indaco (Chair) 2nd June 2028
Jim Waschura (Vice Chair) 2nd June 2028
Alisa Bredo 1st June 2026
Rajiv Patel 3rd June 2026
Malika Junaid 1st June 2028
Technology Commission
City Council Liaison: Rajiv Bhateja

MEMBERS TERM TERM EXPIRATION
Ameesh Divatia (Chair) 2nd March 2030

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Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 39 Town Infor
mation
Annie Ju (Vice Chair) 2nd March 2030
John Swan (Secretary) 1st January 2027
George Lee 2nd March 2030
Sam Wood 1st January 2029
Andreas Bibl 1st September 2029
Rajesh Shakkarwar 1st September 2029
Augustin Farrugia 1st October 2029
Lew Jamison 2nd October 2029

ASSOCIATE MEMBERS
Youth Commission
Staff Liaison: Emina Mahic
Commission members are minors; therefore, their names are not publicly listed to protect their privacy.

Page 814 of 1234 ends

Financial and
Personnel
Allocation
Summaries

Page 815 of 1234 ends

Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan 41 Financial and Personnel Allocation Summaries
Funds Overview
Town of Los Altos Hills
Budgetary Funds
Operations
Funds
Enterprise
Funds
Special Revenue
Funds
Capital Project
Funds
011 General
Fund
048 Sewer
Fund CIP
016 Parks & Rec
In-lieu Fund
041 General
CIP Fund
051 Sewer
Fund
019 American Rescue
PLan Act Fund
(Fully expended and
inactive)
042 Pathways
CIP
021 COPS
Fund
043 Westwind
Barn CIP
071 Special
Donations
045 Drainage
CIP
046 Street
CIP
061 General Service
Fund (Internal Service
Fund)

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42 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Financial and Personnel Allocation Summaries
Fund Description
Fund Fund Description
011 General Fund is the primary operating fund of the Town and is used to account for most day‐to‐day activities.

Revenue sources include (but are not limited to) property tax, current fees for services, and business registration. 061 General Service Fund provides centralized support to all Town departments by accounting for the shared costs of Town Center operations, Corporation Yard operations, and vehicle and equipment operations. 016 Parks & Recreation in‐lieu Fund is used to account for development revenues from parks and recreation in‐lieu fees which are designated for park maintenance, improvement, construction, and acquisition. 019 American Rescue Plan Act (ARPA) Funds are Federal funds that are used specifically for COVID‐19 eligible uses. All funds must be obligated by 2024 and expensed by 2026.
021 Police Grants are used to account for grant activities and services paid for and reimbursed by grant funding. This fund includes grants from the following funding source; Supplemental Law Enforcement Services Account (SLESA) – Under the SLESA program (commonly referred to as the Citizens Option for Public Safety, or COPS grant), cities and counties receive state funds to augment public safety expenditures.

The General Fund supports the Emergency Preparedness contract and the Automatic License Plate Readers. 041 General CIP Fund is used to account for general capital projects including building construction, technology purchases and other infrastructure needs. The main source of revenue comes from the General Fund. 042 Pathway Fund is used to account for all funds received in the Pathway Fund shall be used exclusively for the construction of the Town’s pathway system.
043 Westwind Community Barn Fund is used to account for capital projects at Westwind Community Barn financed by Verizon Cell.
045 Storm Drain Fund are used to account for revenues from drainage fees, which are designated for storm drain maintenance, improvement, and construction.
048
051
Sewer (Wastewater) Funds are used to account for Town operations that are financed and operated like a private business enterprise. The Sewer Fund is used to account for sewer treatment, transmission, major replacements and improvements to the Town’s sewer system.

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43 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Financial and Personnel Allocation Summaries
Town-Wide Fund Summary
2026-27 Budget Summary 2027-28 Budget Summary
Fund No Fund Title
Estimated Fund
Balance @
7/1/2026 Revenue Expenditure
Transfers In/
(Out)
Projected Fund
Balance @
6/30/2027
% Change
in Fund
Balance
Estimated Fund
Balance @
7/1/2027 Revenue Expenditure
Transfers In/
(Out)
Projected Fund
Balance @
6/30/2028
% Change
in Fund
Balance
General Fund
011 General Fund
Pension Trust (Restricted) $ 2,341,873 $ - $ - $ 2,341,873 $ 2,341,873 $ - $ - $ - $ 2,341,873 General Fund Stabilization
Reserve 3,113,623 - - 3,113,623 3,113,623 - - - 3,113,623 Capital Projects Reserve 2,444,798 - - 2,444,798 2,444,798 - - - 2,444,798 Disaster Contingency Reserve 1,250,000 - - 1,250,000 1,250,000 - - - 1,250,000 Facilities Replacement Reserve 3,017,081 - - 3,017,081 3,017,081 - - - 3,017,081 Pension Contribution Reserve 535,439 - - 535,439 535,439 - - - 535,439 Technology Reserve - - - - - - - - - -
Vehicle & Equip Reserve 409,000 - - 100,000 509,000 509,000 - - 100,000 609,000 Unassigned Fund Balance 3,740,693 20,865,079 (20,356,485) (2,838,895) 1,410,392 1,410,392 21,409,239 (20,767,236) (719,453) 1,332,942 Subtotal $ 16,852,507 $ 20,865,079 $ (20,356,485) $ (2,738,895) $ 14,622,206 -13.2% $ 14,622,206 $ 21,409,239 $ (20,767,236) $ (619,453) $ 14,644,756 0.2% Internal Service Fund
061 General Service Fund $ 1,015,635 $ 1,549,373 $ (1,549,373) $ - $ 1,015,635 $ 1,015,635 $ 1,591,315 $ (1,595,892) $ - $ 1,011,058 Subtotal $ 1,015,635 $ 1,549,373 $ (1,549,373) $ - $ 1,015,635 0.0% $ 1,015,635 $ 1,591,315 $ (1,595,892) $ - $ 1,011,058 -0.5% Special Revenue Funds
016 Parks & Recreation in-Lieu $ 476,051 $ 13,598 $ - $ 489,649 $ 489,649 $ 12,420 $ - $ - $ 502,069 019 American Rescue Plan Act (ARPA) - - - - - - - - -
021 COPS Fund - 150,000 - (150,000) - - 150,000 - (150,000) - 071 Special Donation 34,488 - - 34,488 34,488 - - - 34,488 Subtotal $ 510,539 $ 163,598 $ - $ (150,000) $ 524,137 2.7% $ 524,137 $ 162,420 $ - $ (150,000) $ 536,557 2.4% Capital Funds
041 General Capital $ 564,765 $ - $ (2,490,260) $ 2,440,349 $ 514,854 $ 514,854 $ - $ (419,081) $ 369,000 $ 464,773 042 Pathway Capital 1,005,558 147,087 (194,021) - 958,624 958,624 124,740 (105,342) - 978,022 043 Westwind Barn Capital 139,614 62,279 (51,813) - 150,080 150,080 62,279 (76,736) - 135,623 045 Drainage Capital 87,051 63,454 (84,745) - 65,760 65,760 53,155 (54,761) - 64,154 046 Street Capital - 978,844 (1,415,982) 437,138 - - 1,027,300 (1,416,003) 388,703 - Subtotal $ 1,796,989 $ 1,251,664 $ (4,236,821) $ 2,877,487 $ 1,689,318 -6.0% $ 1,689,318 $ 1,267,474 $ (2,071,923) $ 757,703 $ 1,642,572 -2.8% Sewer Funds
048 Sewer CIP $ - $ (917,248) $ 917,248 - $ - $ - $ (917,252) $ 917,252 $ - 051
Sewer Operations-Exc
Depreciator 4,843,147 4,598,823 (4,597,761) (905,840) 3,938,369 3,938,369 4,585,397 (4,638,985) (905,501) 2,979,280 Subtotal $ 4,843,147 $ 4,598,823 $ (5,515,009) $ 11,408 $ 3,938,369 -18.7% $ 3,938,369 $ 4,585,397 $ (5,556,237) $ 11,751 $ 2,979,280 -24.4% All Funds $ 25,018,816 $ 28,428,537 $ (31,657,687) $ - $ 21,789,665 -12.9% $ 21,789,665 $ 29,015,845 $ (29,991,288) $ - $ 20,814,223 -4.5%

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44 Town of Los Altos Hills | FY 2026-2027 & 2027-2028 Operating Budget and FY 2027-2031 Five Year Capital Improvement Plan Financial and Personnel Allocation Summaries
Town-Wide Financial Summary
General Fund Special Revenue Funds Capital Project Funds Sewer Fund Internal Service Funds 2025-26
Est. Actual
2026-27
Budget
Proposal
2027-28
Budget
Plan
2025-26
Est. Actual
2026-27
Budget
Proposal
2027-28
Budget
Plan
2025-26
Est. Actual
2026-27
Budget
Proposal
2027-28
Budget
Plan
2025-26
Est. Actual
2026-27
Budget
Proposal
2027-28
Budget
Plan
2025-26
Est. Actual
2026-27
Budget
Proposal
2027-28
Budget
Plan
Revenues
Property Taxes $ 9,677,635 $10,084,964 $10,501,369 $ - $ - $ - - $ - $ - - $ - $ - $ - $ - $ - Taxes Other Than Property 758,597 688,289 701,655 - - - - - - - - - - - - Franchise Fees 745,623 724,679 744,187 - - - - - - - - - - - - Licenses and Permits 1,314,470 1,824,651 1,875,877 - - - - - - - - - - - - Use of Money and Property 860,457 805,714 752,964 12,561 13,598 12,420 86,559 92,820 90,174 200,114 154,979 141,553 - - - Intergovernmental
Subventions 36,872 37,080 38,193 251,537 150,000 150,000 776,867 778,844 817,300 - - - - - - Charges for Services 1,155,608 2,480,059 2,522,501 - - - 340,284 380,000 360,000 1,973 - - - - - Miscellaneous Revenues 68,478 18,540 19,097 15 - - 773,286 - - - - - - - - Allocations In 3,407,530 4,201,103 4,253,394 - - - - - - - - - 1,426,106 1,549,373 1,591,315 Sewer Assessment Charges - - - - - - - - - 4,086,401 4,285,844 4,285,844 - - - Sewer Connection Fees - - - - - - - - - 126,631 158,000 158,000 - - - Total Revenues $18,025,268 $20,865,079 $21,409,237 $ 264,112 $ 163,598 $ 162,420 $ 1,976,995 $ 1,251,664 $ 1,267,474 $ 4,415,120 $ 4,598,823 $ 4,585,397 $ 1,426,106 $ 1,549,373 $ 1,591,315

Page 819 of 1234 ends

Los Altos Hills City CouncilJune 18, 2026

Los Altos Hills City Council
June 18, 2026