Los Altos Hills City Council
June 18, 2026

1 City Council Regular Meeting Agenda
June 18, 2026
Town of Los Altos Hills
City Council Regular Meeting Agenda
Thursday, June 18, 2026, at 5:30 PM
Council Chambers, 26379 Fremont Road,
Los Altos Hills, CA 94022

NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk’s office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff’s ability to post the documents before the meeting.

REVISED 06/18/2026

NOTICE IS HEREBY GIVEN THAT A REGULAR MEETING OF THE

LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON
THURSDAY, JUNE 18, 2026, AT 5:30 P.M.

Meetings of the City Council are held in-person. As a courtesy, and in compliance with applicable state law, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference. Members of the City Council may participate remotely from time to time in accordance with the provisions of Government Code section 54953.

To attend the meeting in person:

City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022 To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a speaker card and submit it to the City Clerk at the meeting.

To participate in the meeting via Zoom Video Conference, please follow the instructions below:

Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

If you wish to submit a public comment during the meeting, please use the following information. Before speaking, please identify yourself by name and where you reside. The City Council meeting will be live streamed on the Town’s website and via zoom at the following location:
https://bit.ly/LAHRegularCityCouncilMtg
Meeting ID: 880 1278 9215
Password: 94022

2 City Council Regular Meeting Agenda
June 18, 2026
CALL TO ORDER (5:30 PM)

ROLL CALL

1. PRESENTATION FROM THE FLOOR
Persons wishing to address the Council on any subject on the agenda may do so now.

Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker.

California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-

1.115(c) and (d).

2. CLOSED SESSION
A. Conference with Legal Counsel – Anticipated
Litigation (Pursuant to Government Code
54956.9 (d)(2))
Significant exposure to litigation – One Case (SHIELD Coalition)

3. REPORT OUT OF CLOSED SESSION

3 City Council Regular Meeting Agenda
June 18, 2026
CALL TO ORDER (6:00 P.M.)

ROLL CALL

PLEDGE OF ALLEGIANCE

1. AGENDA REVIEW

2. PRESENTATIONS AND APPOINTMENTS
A. Appointments to the Los Altos Hills Youth Committee — Arya Bhaskar, Callista Shakkarwar, Priti Tiwary, Theo Dupont, and Zooey Lan (Staff: A. Miller) B. Reappointment(s)/Appointment(s) to the Los Altos Hills Planning Commission to fill two (2) expired terms - Alisa Bredo, Rajiv Patel, Dana Stalder, and Katherine Frey (Staff: A. Miller)
C. Reappointment to the Los Altos Hills Emergency Preparedness and Response Committee - Ben Gikis (Staff: A. Miller)
D. Appointment to the Los Altos Hills Emergency Preparedness and Response Committee - Bill Latin (Staff: A. Miller)
E. Housing Element Implementation Committee Recruitment Update and Extension of Application Period to August 13, 2026 (Staff: A. Miller) F. Los Altos Hills County Fire District I-280 Project presentation and report on Partnership for Two Programs (LAHCFD General Manager J. Logan and Programs, Planning, and Grant Manager E. Woods)
G. Proclamation Recognizing the 250th Anniversary of the United States of America and Poem Presentation by Poet Laureate William Manche (Council Member Swan)

3. PRESENTATIONS FROM THE FLOOR
Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Speakers and members of the audience are reminded that public comments must comply with the Town’s Rules of Decorum. Profane language or disruptive conduct is prohibited under Los Altos Hills Municipal Code Sections 2-1.115(c) and (d).

4 City Council Regular Meeting Agenda
June 18, 2026

4. INFORMATIONAL REPORTS (ITEMS PROVIDED SOLELY FOR

INFORMATIONAL PURPOSES)
A. Disbursement Report (Staff: T. Leung)
B. Treasurer's Report (Staff: T. Leung)

5. CONSENT CALENDAR
A. Approval of the City Council Regular Meeting Minutes May 14, 2026 (Staff: A.

Miller)
B. Approval of the Joint Special City Council and Finance and Investment Committee Meeting May 15, 2026 (Staff: A. Miller)
C. Consideration of a Resolution Reclassifying the Los Altos-Los Altos Hills Joint Volunteer Awards Committee and the Senior Commission as Non-Brown Act Advisory Committees (Staff: A. Miller)
D. Resolution Accepting the 2025 Sanitary Sewer Repair and Replacement Project Performed by Smelly Mel’s Plumbing, Inc. as Complete; Authorizing the Release of the Final Retention Payment; and Directing the City Clerk to File a Notice of Completion (Staff: D. Liang)
E. Resolution Approving the Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2026/2027 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding of $38,697 for the Magdalena Road Pathway Project (Staff: W. Kim)
F. Resolution Awarding a Construction Contract for the Magdalena Road Pathway Project to Pacific Underground Construction Inc., the Lowest Responsible and Responsive Bidder, for an Amount Of $260,730.00, and Authorizing the City Manager to Execute the Construction Contract; and Approving Project Contingency Funds of $50,000, and Authorizing the Public Works Director to Approve Potential Contract Change Orders within the Said Funds (Staff: W. Kim) G. Resolution Approving the La Cresta Drive Sanitary Sewer Reimbursement Agreement between the Town of Los Altos Hills and Nicholas French and Roger Strom, Trustee of Strom Family Trust (Staff: D. Liang)

5 City Council Regular Meeting Agenda
June 18, 2026
H. Resolution Approving the Sewer Construction and Dedication Agreement for Arroyo Oaks Drive Sanitary Sewer Force Main Sleeve Extension (Staff: D. Liang) I. Resolution Approving the Sewer Construction and Dedication Agreement for Fremont Road Sanitary Sewer Main Extension (Staff: D. Liang) J. Resolution Adopting the Amendment to the Existing Agreement for Use, Maintenance, and Improvement of Playing Fields Facilities with Los Altos-Los Altos Hills Little League (Staff: J. Parcutilo)
K. Resolution Approving First Amendment to the City Manager Employment Agreement (Staff: S. Mattas)
L. Receive and Accept the Mechanical Electrical and Plumbing (MEP) Permit Fee Reimbursement Program — Summary and Project Outcomes (Staff: J. Bradford) M. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONTRACT WITH MCB CONSULTING FOR PLANNING

CONSULTING SERVICES FOR A TOTAL PURCHASE PRICE OF ONE

HUNDRED EIGHT TWELVE THOUSAND THREE HUNDRED TWENTY
DOLLARS AND ZERO CENTS ($108,000.00) ($112,320.00).

N. Resolution Accepting an Open Space Easement at 23503 Ravensbury Avenue; Lands of Rothkopf; File #ER25-0006 (Staff: J. Bradford) O. Adoption of a Resolution Authorizing the City Manager to Execute a Three-Year Contract Renewal with Lynx Technologies, Inc. for GIS Consulting Services for a Total Purchase Price Not to Exceed Seventy-Five Thousand Dollars ($75,000) (Staff: J. Bradford)
P. Adoption of a Resolution Authorizing the City Manager to Execute a Three-Year Contract with Selectron Technologies, Inc. to Purchase an Automatic Notification and Online Inspection Scheduling Software for a Total Purchase Price of Sixty-Five Thousand Seven Hundred and Sixty-Three Dollars and Sixty-Five Cents ($69,763.65) (Staff: J. Bradford)
Q. Approval of the Special City Council Meeting Minutes June 9, 2026 (Staff: A.

Miller)

6. ONGOING BUSINESS

6 City Council Regular Meeting Agenda
June 18, 2026
A. Resolution Approving the Second Amendment to the Grant Agreement with Los Altos Hills Community Fiber for the Broadband Infrastructure Project for a SixMonth Term Extension (Staff: W. Kim)

7 City Council Regular Meeting Agenda
June 18, 2026
B. Consideration of the Proposed Juan Bautista De Anza Trail Alignments and Provide Staff Directions on the Formal Designation of the Route (Staff: W. Kim) C. Review of the Town's Code Enforcement Program (Staff: J. Bradford)

7. PUBLIC HEARINGS
 City Council Ex Parte Contacts Policy Disclosure
A. Receive the Cost Allocation Plan and Development Services Fee Study and Approve a Resolution Adopting the Town of Los Altos Hills Master Fee Schedule and Local Building Valuation Multiplier (Staff: J. Bradford and T. Leung) B. Receive and file the Annual Workforce Vacancy, Recruitment, and Retention Report as Required Under AB 2561 (Staff: T. Leung)
C. Consideration of a Resolution Adopting the Proposed FY 2026-27 and FY 2027-28 Operating Budget and FY 2026-27 to FY 2030-31 Five-Year Capital Improvement Plan and Gann Limit for the Town of Los Altos Hills and Resolution Approving the FY 2026-27 Salary Schedule (Staff: T. Leung)
D. Consideration of a Resolution Submitting a Measure to the Voters of Los Altos Hills for the November 3, 2026, General Municipal Election Regarding Specific Modifications to the Land Use Element Page LU-4 to Amend Policy 1.2 Related to the Keeping of Horses and Domesticated Animals on Residential Property and Add Policy 1.4 Prohibiting New Industrial, Large Scale Commercial and Retail Uses on Private Property within the Town Consistent with the "Green Sheets" Land Use Principles and Specifying Procedures and Processes Related to the Ballot Arguments (City Attorney Mattas)
E. Introduction of an Ordinance Designating the Martha Lynn Tank House at 12889 Viscaino Place as a Historic Landmark, File #SP24-0001 (Staff: J. Bradford) F. Consideration of a Waiver of Reading and Introduction of an Ordinance Adding Article 17 to Chapter 1 (Zoning) of Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to Implement State Density Bonus Law pursuant to Housing Element Program B-3 (Staff: J. Bradford)
G. Resolution Approving a 10-Year Renewal of an Existing AT&T TMobile-Operated Wireless Communications Facility at 26140 Duval Way; Lands of Episcopal Laymens Group of Los Altos; File #CUP24-0004 (Staff: J. Bradford)

8 City Council Regular Meeting Agenda
June 18, 2026

8. NEW BUSINESS
A. Discussion and Direction Regarding a Potential Westwind Community Barn Master Plan (Staff: J. Parcutilo)

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND

COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Update from the Alternative Sites Ad Hoc Committee (Mayor Bhateja and Vice Mayor Tyson)
B. Update from the Community Service Survey Ad Hoc Committee (Mayor Bhateja and Vice Mayor Tyson)

10. STAFF REPORTS
A. City Attorney
B. City Clerk
C. Community Development Director
D. Finance Director
E. Public Works Director - Summerhill Pathway Update
F. City Manager

11. COUNCIL INITIATED ITEMS
A. Possible Revisions to the Council Proclamation Policy (Mayor Bhateja) B. Update on Cherish Los Altos Hills (Mayor Bhateja)
C. Letter to PAUSD and LASD regarding Gardner-Bullis (Mayor Bhateja) D. Formation of a Standing Committee for Town Safety (Mayor Bhateja) E. Coal Creek Open Space Preserve Wildland Fire Fuels Reduction Project Support Letter (Mayor Bhateja)

12. OATH OF OFFICE
A. Swearing-In Ceremony of Incoming Vice Mayor Linda Swan

9 City Council Regular Meeting Agenda
June 18, 2026

13. ADJOURN
Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10:00 p.m., unless otherwise approved by a majority of the Councilmembers present.

ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town’s webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers.

The Council may take action on any agendized matter in any manner deemed appropriate by Council.

ITEM 2A

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: June 18, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, City Manager
RE: Appointment to the Los Altos Hills Youth Commission Attached for your review and consideration are applications from the following individuals for appointments to the Los Altos Hills Youth Commission:
• Arya Bhaskar
• Callista Shakkarwar
• Priti Tiwary
• Theo Dupont
• Zooey Lan
According to the Los Altos Hills Youth Commission Charter, the Commission will consist of a combined maximum of twenty (20) middle and high school students who are Los Altos Hills residents.

1 Keren Brunner
From: Keren Brunner
Sent: Tuesday, April 14, 2026 10:07 AM
To: Victor Vu
Subject: FW: Online Form Submittal: Town Committee/Planning Commission Application Form FYI…
Regards,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
Stay informed.

From: [email protected] <[email protected]>
Sent: Saturday, April 11, 2026 10:16 PM
To: Arika Miller <[email protected]>; Keren Brunner <[email protected]> Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Youth Commission
Name Arya Bhaskar
Registered Voter No
Address
ITEM 2A Attachment 1

2 Home Phone
Work Phone Field not completed.

Cell Phone Field not completed.

Email Address
Number of Years Town
Resident
8 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
What motivated me to apply is that I kept seeing the same pattern: decisions being made about students without students in the room. That is not something I felt right just watching. I have seen firsthand how much a local decision can shape what a student's day actually looks like, and I believe the people living those experiences have something real to contribute.

What drew me to this commission specifically is that it is one of the few places where young people can do more than voice concerns and hope someone listens. The fact that the
commission takes on one focused project each year stood out to me because it means there is a real chance to go deep on something that matters, see it through from start to finish, and make a tangible difference rather than just talking about one.

That kind of structure is where I think meaningful change actually happens, and it is what made me want to be part of it.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
0 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I have spent over 100 hours tutoring children from low-income backgrounds in East Palo Alto, and that work taught me how much local decisions actually affect young people's lives.

Alongside that, I started my own project helping small
businesses in Los Altos with digital marketing. I am currently working with Growing Ivy, a local baby clothing store, helping the owner grow her customer base, and we are planning a free community event at my school that gives local kids something fun to do on the weekend while putting her business in front of more people. I am also updating the online presence for His and Hers Rock Gallery, as they have noted this is a key pain point for them. These projects have given me a real
understanding of what this community looks like from the

3 ground level, and that understanding is something I would carry directly into this role.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I founded and run a financial literacy club at my school, which has taught me how to keep things organized and actually finish what I start. Our fundraiser raised close to $500 for
entrepreneurs who could not afford to get their ideas off the ground. Tutoring and mentoring have made me a better
listener, which matters when you are trying to represent students who do not all have the same experience. Right now I am coordinating a community event involving multiple
organizations, and that has taught me how to adjust when things change. These are the same skills that commission work requires, and I have already been putting them to use.

What particular area of
responsibility on this
Committee /
Commission interests
you?
Youth advocacy is where I want to direct my efforts because the gaps in support are real, and I have witnessed them firsthand. Santa Clara County data consistently identifies academic stress as the leading mental health concern among young people, yet there are almost no town-level programs in Los Altos Hills meaningfully addressing it. This is a serious oversight, particularly in a community where academic
pressure on students is exceptionally high. My experience tutoring younger students has demonstrated to me how
significantly a local decision, even a seemingly minor one, can shape what a student's daily experience looks like. Young people are uniquely positioned to identify these challenges because they are navigating them directly, and that perspective must be represented in the decision-making process. I want to be the person making sure students are part of shaping those decisions, not just affected by them.

Education Background
and Professional
Activities
Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I want to become a member of this commission because I
believe its work is only as effective as the voices informing it, and right now student voices are underrepresented. My specific objectives would be to elevate mental health as a priority issue, advocate for town programs that meaningfully address
academic stress, and ensure that student perspectives are consistently brought into deliberations. I would come prepared to each meeting, raise concerns the town may not already be considering, and follow through on commitments. I would also bring a perspective that few current commissioners can offer.

As a student, I can speak directly to what my peers
are experiencing, and those voices have largely been absent

4 from this commission. I want to help ensure this body reflects a fuller picture of Los Altos Hills youth.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Arya Bhaskar
Date 4/11/2026
(Section Break)

5 Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Website
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: Arika Miller
Sent: Thursday, June 11, 2026 1:20 PM
To: Keren Brunner
Subject: FW: Online Form Submittal: Town Committee/Planning Commission Application Form From: [email protected] <[email protected]>
Sent: Friday, March 20, 2026 9:17 PM
To: Arika Miller <[email protected]>; Keren Brunner <[email protected]> Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Los Altos Youth Commision
Name Callista
Registered Voter No
Address
Home Phone
Work Phone Field not completed.

Cell Phone Field not completed.

Email Address
Number of Years Town
Resident
5 ITEM 2A Attachment 2

2 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
I want to play a bigger role in my community and be more involved. I also want to advocate for and represent the needs of others.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
none
Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

I do volunteering at the friendship circle, with kids with special needs. I also participate and attend Los Altos community activities.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
I will bring hard work, empathy, and problem solving skills to the Youth Commission. I'm also very good at working with people, and I have a lot of experience with communicating with all types of people.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I am interested in representing the issues that surround the youth of this community, in order to help to resolve them, and make sure that everyone's needs are met.

Education Background
and Professional
Activities
I am enrolled in Los Altos High School
Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I want to become a member of this commission, because I'm interested in learning about the issues that other people have, and trying to help them to voice them, by representing those issues. The specific objective I would be working towards as a member would be to make sure that our community is
cohesive, and that everyone has their needs met.

Are you aware of any
existing or proposed
Town or private projects
No

3 or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
N.A
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Callista
Date 3/20/2026
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Friend / Neighbor

4 (Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: Keren Brunner
Sent: Thursday, April 23, 2026 2:01 PM
To: Victor Vu
Cc: Arika Miller
Subject: FW: Online Form Submittal: Town Committee/Planning Commission Application Form Hi Victor,
I believe this application is really for the Youth Commission.

Regards,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
Stay informed.

From: [email protected] <[email protected]>
Sent: Thursday, April 23, 2026 1:14 PM
To: Arika Miller <[email protected]>; Keren Brunner <[email protected]> Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Weekends
Name Priti tiwary
Registered Voter Yes
ITEM 2A Attachment 3

2 Address
Home Phone
Work Phone Field not completed.

Cell Phone Field not completed.

Email Address
Number of Years Town
Resident
7 (Section Break)
What motivated you to
apply to serve on the
Committee /
Commission?
Middle school leadership hours
How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
1-2
Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

Na
What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Excitement
What particular area of
responsibility on this
Committee /
Commission interests
you?
Not sure
Education Background
and Professional
Activities
8th grade middle schooler BCS

3 Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

Want my kid to volunteer
Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
Na
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
Na
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
No
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons

4 Signature Priti tiwary
Date 4/23/2026
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Other
If other, please explain. In office flyer
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: Priti Tiwary
Sent: Thursday, June 11, 2026 2:03 PM
To: Keren Brunner
Cc: Arika Miller
Subject: Re: Youth Commission Question
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Karen
I volunteered at pathway run at water station
Thanks
Priti
On Jun 11, 2026, at 1:34 PM, Keren Brunner <[email protected]> wrote:

Good Afternoon,
I received your application for Youth Commission that was completed early April. I know that to be appointed by the Council, you must volunteer for a Town event.

Did you volunteer for any station at the Town Picnic or the Pathway Run? If so, please let me know which one it was and your shift.

I will need to have this information as soon as possible so I can complete the staff report that is due to be published by early tomorrow.

Thank you,
<image001.png> Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA
94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
Stay informed.

attend Via Zoom if you are not able to attend in person or your statement may be read to the City Council as requested.
i. In the written statement please include the
following: Name, grade, school, and why you want to be appointed a Youth Commissioner.
c. Appointment is approved by the existing Youth Commission on June 2nd, 2026 Thank you please let me know if you have any questions.

Victor Vu
Community Development Intern
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
E: [email protected]

1 Keren Brunner
From: Zooey Lan
Sent: Friday, June 12, 2026 9:12 AM
To: Keren Brunner
Subject: Fwd: Youth Commission – Next Steps and Upcoming Opportunities Follow Up Flag: Follow up
Flag Status: Flagged
---------- Forwarded message ---------
From: Zooey Lan
Date: Wed, Apr 1, 2026 at 11:25 PM
Subject: Re: Youth Commission – Next Steps and Upcoming Opportunities To: Arika Miller <[email protected]>
CC: Victor Vu <[email protected]>
Dear Ms. Miller and Mr. Vu,
I am grateful for the opportunity to engage with the Youth Commission.

I would love to attend the upcoming Youth Commission meetings. I would appreciate any information you can share regarding the meeting location and agenda.

I am also looking forward to supporting the leadership conference on April 25. Please let me know if there are specific responsibilities I can assist with. I would be happy to help.

Thank you, and I look forward to your guidance.

Sincerely,
Zooey Lan
On Tue, Mar 31, 2026 at 3:39 PM Arika Miller <[email protected]> wrote:

Good afternoon,
ITEM 2A Attachment 5

2 Thank you for your interest in serving as a Youth Commissioner for the Town of Los Altos Hills. We are excited to see students interested in getting involved in the community.

As part of the appointment process, all applicants are required to:
 Attend at least one Youth Commission meeting
 Volunteer at one community event
Below are the upcoming opportunities to complete these requirements:

Youth Commission Upcoming Meetings:

Tuesday, April 7, 2026, 7:00 PM – 8:00 PM
Tuesday, April 21, 2026, 7:00 PM – 7:30 PM
Tuesday, May 5, 2026, 7:00 PM – 8:00 PM
Youth Commission Upcoming Volunteer Events:

Leadership Conference – April 25, 2026
Pathway Run/Walk Event – Saturday, May 9, 2026
Please feel free to attend a meeting and introduce yourself to the Commission.

Additionally, please let me or Victor (copied on this email) know which volunteer event you plan to participate in.

If you have any questions, don’t hesitate to reach out. We look forward to meeting you!
Best regards,
Arika Miller

ITEM 2B

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: June 18, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, City Manager
RE: (Re)Appointments to the Los Altos Hills Planning Commission Attached for your review and consideration are applications from the following individuals for appointments to the Los Altos Hills Planning Commission:
• Alisa Bredo
• Rajiv Patel
• Dana Stalder
• Katherine Frey
There are currently two (2) openings on the Planning Commission, each a four-year term beginning July 1, 2026, and expiring on June 30, 2030. A notice of vacancies was advertised in the Weekly Newsletter.

As of Friday, June 12, 2026, at 3:00 p.m., the City Clerk’s Office had not received any additional applications for this position.

1 Keren Brunner
From: [email protected]
Sent: Tuesday, May 12, 2026 1:04 PM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Follow Up Flag: Follow up
Flag Status: Flagged
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Planning Commission
Name Alisa Bredo
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone Field not completed.

Email Address
Number of Years Town
Resident
Los Altos Hills
(Section Break)
What motivated you to
apply to serve on the
I have enjoyed my time on the Commission and would like to continue for a second term if allowed the opportunity.

ITEM 2B Attachment 1

2 Committee /
Commission?
How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
I have served 1term on the Planning Commission and attended a good number of meetings prior to joining.

Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

As noted above, I have served on the Planning Commission for one term. Prior to that I was on the Pathways Committee for 7 years, including 2 years as Chair and 2 as Secretary. Over the years I also served as District Commissioner of Portola Valley Pony Club, President and Vice President of Los Altos Hills Horsemen’s Association, and as an HIV Test Counselor for UCSF AIDS Health Project.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
As a third generation resident, I am deeply familiar with the culture and unique attributes of our town. I have served on the Planning Commission during the implementation of ADU and SB9 ordinances, the 6th Cycle Housing Element, and as a member of the ADU and fencing subcommittees. I also bring experience from my tenure on the Pathways Committee.

What particular area of
responsibility on this
Committee /
Commission interests
you?
I would like to continue on the ADU subcommittee and to continue my involvement with upcoming housing elementrelated initiatives as well as potential updates to creek and ridgeline definition.

Education Background
and Professional
Activities
Master of Public Health from the National Institute for Health Sciences (NIHES) at University of Rotterdam, the Netherlands BS in Biology, University of California, San Diego
Currently work for a biotechnology/pharmaceutical company doing work in quality and compliance for clinical trials.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

I would like to continue as a member of the Planning
Commission to have input on the Housing Element initiatives and associated ordinance and policy updates.

Are you aware of any
existing or proposed
No

3 Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Alisa Bredo
Date 5/12/2026
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Other

4 If other, please explain. Awareness of my term as current Planning Commissioner (Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: [email protected]
Sent: Friday, April 24, 2026 3:56 PM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Follow Up Flag: Follow up
Flag Status: Flagged
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Planning Commission
Name Rajiv Patel
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
15 (Section Break)
ITEM 2B Attachment 2

2 What motivated you to
apply to serve on the
Committee /
Commission?
I have been on the Planning Commission for 2 terms and have enjoyed the role and believe I can do more for the tow. and so am motivated to reapply for the position.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
I have missed just a handful of meetings over my 2 terms on the Planning Commission.

Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

Member of the Planning Commission.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Already knowledgeable of the position.

What particular area of
responsibility on this
Committee /
Commission interests
you?
Long term town planning.

Education Background
and Professional
Activities
Graduate degree holder. Retired engineer and held executive positions during a long career in technology.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

Continue the work I have done in the past on the Planning Commission with specific focus on housing element and longer term town planning.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
No

3 create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N.A.

Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Rajiv Patel
Date 4/24/2026
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter, Town Website
(Section Break)

4 Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: [email protected]
Sent: Saturday, May 2, 2026 2:23 PM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Follow Up Flag: Follow up
Flag Status: Flagged
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Planning Commission
Name Dana Stalder
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
5 (Section Break)
What motivated you to
apply to serve on the
I have interest in serving the community and feel like planning is a place where I’m particularly well suited. I recently ITEM 2B Attachment 3

2 Committee /
Commission?
constructed a new home in the town, so am familiar with our current processes, and have completed 2 ground up builds and 2 extensive remodels in my time. I understand how to work across trades and interface with government agencies. I also have a vested interests in being a good custodian to our community.

How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
3 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

Minimal involvement in LAH town matters to date, but
extensive involvement in other communities. I served on the BOD of a 175 resident Lake Tahoe development HOA,
including on its architectural review board until earlier this year.

Separately, I currently serve on a morning field committee for a lake tahoe HOA community.

What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Extensive experience with residential construction and
development, including in LAH.
- As an investor and venture capitalist, I have served on the BOD of > 20 private technology companies and on the BOD of 3 public tech companies.
- Former Big 4 CPA, financial expert, Bay Area native,
executive in several high growth technology companies,
managing general partner in 50 year old venture capital firm.

Have lived in Los Altos / Los Altos Hills community for 28 years.

What particular area of
responsibility on this
Committee /
Commission interests
you?
General development strategies for our town.

Education Background
and Professional
Activities
Bachelor of Science, Business from Santa Clara University, Certified Public Accountant, California (inactive).

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
I have a general desire to give back and help guide the future for our town, whether it’s on this commission or else where. I have no specific objectives, but do feel like we could do more to make our processes more affordable and streamlined for the benefit of our citizens.

3 what specific objectives
you would be working
toward as a member.

Are you aware of any
existing or proposed
Town or private projects
or personal
relationships that may
create a conflict of
interest that could
affect your decisions?
No
If "Yes", please explain.

If "No", please type
"N.A."
N/A
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
N/A
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Dana Stalder
Date 5/1/2026
(Section Break)

4 Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter
(Section Break)
Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

1 Keren Brunner
From: [email protected]
Sent: Monday, January 5, 2026 1:03 PM
To: Arika Miller; Keren Brunner
Subject: Online Form Submittal: Town Committee/Planning Commission Application Form Follow Up Flag: Follow up
Flag Status: Completed
Town Committee/Planning Commission Application Form
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: 650-941-7222
Fax: 650-941-3160
About this Application
Town citizens are encouraged to apply at any time to serve on the Town’s committees, and certain special appointed positions. Applications are reviewed when openings are available; qualified applicants will then be invited to interview with the City Council. This application is intended to assist the City Council to learn more about you and your interests in serving on one of the Town’s committees.

Preference for Serving
On:

Planning commission
Name Katherine Frey
Registered Voter Yes
Address
Home Phone
Work Phone Field not completed.

Cell Phone
Email Address
Number of Years Town
Resident
20+
(Section Break)
What motivated you to
apply to serve on the
Would like to be involved in decisions relating to real property in the Town of Los Altos Hills
ITEM 2B Attachment 4

2 Committee /
Commission?
How many meetings
have you attended of
the Committee /
Commission for which
you are applying?
0 Please describe your
involvement in
community activities,
civic services, and
volunteer organizations.

Local Real Estate Broker for 40 + yearsActively support Achieve Kids in Palo AltoCommunity service chairperson 4 years District Chair for Los Altos/ Mountain View 7 years
Board of Directors Silicon Valley Association of Realtors 15 years
Director California Association of Realtors 7 years
Worked on Fund Raising for local private and public schools Board of
What skills and / or
attributes will you bring
to the Committee /
Commission you are
applying for?
Excellent people skills.

In depth knowledge of the local and California real estate industry
Ability to solve problems
Enjoy working to find mutually agreeable solutions to issues What particular area of
responsibility on this
Committee /
Commission interests
you?
As a voice for solutions to the issues facing the commission Education Background
and Professional
Activities
Graduate of University of Southern California
Attended University of Santa Barbara and Berkeley as well Licensed Real Estate Broker since 1979.

Please state reasons
why you want to
become a member of
this Committee /
Commission, including
what specific objectives
you would be working
toward as a member.

Finding solutions to the housing element issues.

Are you aware of any
existing or proposed
Town or private projects
or personal
No

3 relationships that may
create a conflict of
interest that could
affect your decisions?
If "Yes", please explain.

If "No", please type
"N.A."
Na
Are you aware of any
issues now or proposed
that might require you to
recuse yourself?
No
If "Yes", please explain.

If "No", please type
"N.A."
Na
Membership on
standing Committees /
Commissions often
entails meetings
throughout the year,
and most Committees /
Commissions meet at
least once monthly. Can
you be available for
these meetings?
Yes
I voluntarily submit this application to the Town of Los Altos Hills Standing Committees/Planning Commission, and verify that the information contained in this application is correct.

Please check the box I have read the Code of Conduct for Appointed Persons Signature Katherine M Frey
Date 1/5/2026
(Section Break)
Please let us know how
you heard about the
Town's Committees and
Membership
Application.

Town Newsletter, Newspaper
(Section Break)

4 Please Note
Please note that your appointment will be posted on the Town’s website as a Standing Committee member. Your signed application is public record and will be available on request.

Online Resources Town of Los Altos Hills Website
Questions?
Questions and additional information regarding the selection process should be directed to the City Clerk at 650-941-7222.

Thank you for your interest in serving your community!
Email not displaying correctly? View it in your browser.

TO: LAH City Council
SUBJECT: PUBLIC COMMENT. Item 2B City Council Meeting June 18, 2026 FROM: Sue Welch
DATE: June 18, 2026
___________________________________________________________________________ Honorable Mayor Bhateja and Council Members,
I respectfully request you to reappoint Planning Commissioners Alisa Bredo and Rajeev Patel to another term on the Planning Commission. State housing mandates are the most important issue the Town currently faces. During their tenure on the Commission, Bredo and Patel have developed in-depth working knowledge of the State housing bills as well as the LAH General Plan and zoning laws and standards.

They have worked with unflagging energy and creativity to adapt the one-size-fitsall State regulations to our unique Town. Their expertise is an invaluable resource that the Town should continue to utilize by reappointing them.

The current Commission works exceptionally well together. I have attended many PC meetings in person and have observed that Bredo and Patel are always wellprepared, listen to input from all (staff, consultants, applicants, residents), and work cooperatively and creatively to find solutions. Both also are making contributions beyond the meetings by serving on PC subcommittees.

During their time on the Commission, Bredo and Patel have always acted solely in the public interest, both in addressing the State mandates and reviewing individual development projects.

I understand the value of rotating Commissioners —in normal times. However, in our current circumstances, continuity of institutional knowledge is critical. Given the pressures and complexities of the State housing mandates, an exception must be made to retain these exceptionally skilled and knowledgeable Commissioners.

The state is not finished with us—new housing bills are still rolling out of Sacramento. Our Town needs a strong, experienced, highly knowledgeable Planning Commission. Please reappoint Alisa Bredo and Rajeev Patel.

Thank you for your consideration.

Sue Welch
LAH Resident

ITEM 2C

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: June 18, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, City Manager
RE: Reappointment to the Los Altos Hills Emergency Protection & Response Committee (EPRC)
Attached for your review and consideration is the email confirmation submitted by the following individual for reappointment to the Los Altos Hills Emergency Protection & Response Committee:
• Ben Gikis
His current term expires June 16, 2026, and his new term will begin on June 17, 2026, and end on June 17, 2030.

Resolution 70-25 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, the Committee would have seven (7) members and two (2) vacancies.

1 Keren Brunner
From: Ben Gikis
Sent: Monday, May 11, 2026 9:19 PM
To: Keren Brunner
Cc: Arika Miller
Subject: Re: renew your Emergency Preparedness & Response Committee appointments? Follow Up Flag: Follow up
Flag Status: Flagged
I will be willing to serve another term.

On Monday, May 11, 2026 at 09:57:37 AM PDT, Keren Brunner <[email protected]> wrote:

Good Morning Ben,
Since you have not responded to any of my email inquires regarding renewing your EPRC appointment at the upcoming city council meeting, your appointment will expire on June 16, 2026.

Thank you in advance for your service to your community. I hope you reconsider volunteering in the future.

Regards,
Keren Brunner, CMC
Administrative Clerk/ Technician
Town of Los Altos Hills
26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2519 | F: 650-941-3160
E: [email protected]
ITEM 2C Attachment 1

ITEM 2D

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: June 18, 2026
FROM: Arika Birdsong-Miller, City Clerk
APPROVED: Cody Einfalt, City Manager
RE: Appointment to the Los Altos Hills Emergency Protection & Response Committee (EPRC)
Attached for your review and consideration is the email confirmation submitted by the chair of the EPRC for the following individual for appointment to the Los Altos Hills Emergency Protection & Response Committee:
• Bill Lattin
Bill Lattin is currently serving an associate member of this committee. His term as a voting member would begin on June 18, 2026, and end on June 18, 2030.

Resolution 70-25 stipulates that the membership of this committee shall consist of a minimum of five (5) members and a maximum of nine (9) members. With this appointment, the Committee would have seven (7) members and two (2) vacancies, as one appointment is expiring and not seeking reappointment.

1 Keren Brunner
From: Phillip Harter
Sent: Monday, June 8, 2026 12:07 PM
To: Cody Einfalt; Arika Miller; Keren Brunner
Subject: EPRC Appointments on City Council Agenda
Dear All,
Confirming the following will be on the next City Council agenda:
 Ben Gikis has applied for reappointment to the EPRC
 Bill Lattin has applied for initial appointment to the EPRC.

Thanks for your help.

Phil
ITEM 2D Attachment 1

ITEM 2E
Housing Element Implementation Committee Recruitment Update and Extension of Application Period to August 13, 2026 (Staff: A. Miller) A verbal staff report will be provided at the June 18, 2026 City Council meeting regarding the status of the Housing Element Implementation Committee recruitment and a proposed extension of the application period to August 13, 2026.

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 1 | P a g e

MEMORANDUM REPORT
Meeting Date: April 16, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program
RECOMMENDATION:

Receive report to develop program ideas for Los altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form partnerships for new programs that can provide community benefits to residents and fulfil the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are, 1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards.

These identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council and LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

DISCUSSION
LAHCFD General Manager is in conversation with the Santa Clara County Fire Department (SCCFD) To utilize personnel with over 10 years of emergency management experience to be assigned for a number of hours per week to the Fire District and provide shared services to the Town for various emergency management projects. The feasibility of this shared services resource is under consideration. Once a meeting occurs, more information will be forthcoming to share with the Council and Board of Commissioners.

The District understands that the Town wishes to provide services to residents related to trees and fire protection. This topic was introduced in April 2026 at the Collaboration Group that meets weekly.

The group has members from SCCFD, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment program to utilize principles of fire science and recent lessonslearned from communities who survived wildfire, along with adherence to the requirements for tree services provided by Santa Clara County Board of Supervisors. The District proposes working with

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 2 | P a g e the Collaboration Group to develop a tree hazard assessment and rebate program and report back at a future Council and LAHCFD Commission meeting. Fiscal impact to LAHCFD of the programs will need to be determine and funding arranged.

Summary of LAHCFD Reports to the LAH City Council.

This is the seventh presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide highlevel overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to fire and emergency medical services. The seven presentations and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget, the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information. Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners, Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos Hills residents in accordance with a 2017-2026 10-year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

6. March 19, 2026, Council meeting – presented a Memorandum Report on the status of 2027 Fire and Emergency Medical Services Agreement with the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos.

The City of Los Altos opted out of the Agreement and requested annexation into the SCCFD.

On February 10, 2026, the County Board of Supervisors approved the LAHCFD 2027-2036 successor Agreement for Fire and Emergency Medical Services with substantially the same terms and conditions as the current 10-year 2017 – 2026 Agreement. Modifications were made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language. One February 17, 2026, the LAHCFD Board of Commissioners approved the same successor 2027-2036 Fire and Emergency Medical Services Agreement and Supplemental Agreements as approved by the Board of Supervisors. The successor 10-year agreement between LAHCFD and the County Fire will preserve the Fire District’s sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership.

June 18, 2026 Partnership for Two Programs, status update 1 | P a g e

MEMORANDUM REPORT
Date: June 18, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Partnership for Two Programs: LAHCFD and Town of Los Altos Hills RECOMMENDATION:

Receive update on the Partnership for Two Programs with Town of Los Altos Hills that was presented to the Los Altos Hills County Fire District (LAHCFD) Board of Commissioners on May 19, 2026.

A. Determine budget for Shared Services Personnel from Office of Emergency Management via Santa Clara County Fire District
B. Add a Tree Hazard Assessment and Rebate component to the District HIZ Assessment and Rebate Program
______________________________________________________________________________

BACKGROUND
At the April 21 and May 19, 2026, Commission meetings, Attachments 1 and 2, the Commission received presentations on the Partnership for Two Programs that was presented to the Los Altos Hills Council on April 16, 2026, Attachment 3. The Commission and the Council strongly encouraged staff to move forward to develop these two programs,

1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards.

At the April 21, 2026, meeting, the Commission took action to modify the FY2026-27 Draft Budget submitted to County OBA to increase Home Ignition Zone (HIZ) Program allocations by $109,000 to allow for a proposed Tree Hazard Assessment and Rebate Program, thereby increasing the HIZ line item to $600,000.

This Memorandum Report is to inform the LAH Council about the actions taken by the Commission to support the Two Partnership Programs and to provide a status update.

DISCUSSION
The Board of Commissioners provided direction to the General Manager to:

A. Determine a budget for Shared Services Personnel from Office of Emergency Management via Santa Clara County Fire District
Agenda item

June 18, 2026 Partnership for Two Programs, status update 2 | P a g e B. Add a Tree Hazard Assessment and Rebate component to the District HIZ Assessment and Rebate Program
Once the details for these two Programs are finalized, recommendations to approve the two Programs will be presented for consideration and action to the Commission and then to the County for review and action.

The $109,000 allocation for the Tree Hazard Assessment Program is on the agenda for the County Board of Supervisors on June 15, 2026. If funds are approved, District staff will develop the details for the proposed Tree Hazard Assessment Program for Commission, County Counsel and Board of Supervisor review and approval.

The Memorandum Report, May 19, 2026, provides discussion on the steps for approval.

Program 1: Emergency Management Shared Services
Program 2: Tree Hazard Assessment and Rebate
Summary of LAHCFD Reports to the LAH City Council.

This is the eighth presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide high-level overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to emergency preparedness and fire suppression and emergency medical services. The prior presentations and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget, the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information.

Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners, Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos Hills residents in accordance with a 2017-2026 10- year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

June 18, 2026 Partnership for Two Programs, status update 3 | P a g e On February 10, 2026, the County Board of Supervisors approved the LAHCFD 2027- 2036 successor Agreement for Fire and Emergency Medical Services with substantially the same terms and conditions as the current 10-year 2017 – 2026 Agreement. Modifications were made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language. One February 17, 2026, the LAHCFD Board of Commissioners approved the same successor 2027-2036 Fire and Emergency Medical Services Agreement and Supplemental Agreements as approved by the Board of Supervisors. The successor 10-year agreement between LAHCFD and the County Fire will preserve the Fire District’s sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership.

6. March 19, 2026, Council meeting – presented a Memorandum Report on the status of 2027 Fire and Emergency Medical Services Agreement with the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos. The City of Los Altos opted out of the Agreement and requested annexation into the SCCFD.

7. April 16, 2026, Council meeting - presented Two Partnership topics and requested ideas from the Council based on the Council’s Priority Workplan Goals. Two identified priorities are, 1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards. A partnership for these two programs can provide community benefits to residents and fulfil the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. The memorandum specified the steps to develop an operational plan, budget and deliverables and a process to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council and LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

Attachments:

1. Memorandum to the LAHCFD Board of Commissioners, May 19, 2026: Partnership for Two Programs withTown of Los Altos Hills

2. Memorandum to the LAHCFD Board of Commissioners, April 21, 2026: Partnership for Two Programs with Town of Los Altos Hills

3. Memorandum Report to the LAH Council: Program Ideas for LAH Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program

May 19, 2026 Partnership for Two Programs with Town of LAH, Report #2 1 | Page

MEMORANDUM REPORT
Date: May 19, 2026
TO: Board of Commissioners of the Los Altos Hills County Fire District FROM: J. Logan, General Manager
SUBJECT: Partnership for Two Programs with Town of Los Altos Hills RECOMMENDATION:

Receive update and provide direction to staff to:

A. Determine budget for Shared Services Personnel from Office of Emergency Management via Santa Clara County Fire District
B. Add a Tree Hazard Assessment and Rebate component to the District HIZ Assessment and Rebate Program
______________________________________________________________________________

BACKGROUND
On April 16, 2026, the Los Altos Hills County Fire District (LAHCFD) General Manager presented the Partnership for Two Programs (Programs) to the Los Altos Hills (LAH) City Council. The Partnership, which aims at enhancing emergency management services and addressing the tree hazard issues, was strongly encouraged by the Council. The General Manager presented the Partnership on April 21, 2026, at the Commission meeting for discussion and response to questions. The Commission, subsequently in the meeting, approved an adjustment to the FY26-27 Draft Budget as submitted on February 17, 2026, to increase Home Ignition Zone (HIZ) Program allocations by $109,000 to allow for the proposed Tree Hazard Assessment and Rebate Program, thereby increasing the HIZ line item to $600,000.

These actions have continued to progress, and the General Manager is now providing an update and is requesting direction from the Board of Commissioners to:

A. Determine a budget for Shared Services Personnel from Office of Emergency Management via Santa Clara County Fire District
B. Add a Tree Hazard Assessment and Rebate component to the District HIZ Assessment and Rebate Program
Updates on these Programs will be reported to the Board of Commissioners at future meetings. Once the details are finalized, recommendations to approve the two Programs will be presented for consideration and action by the Commission.

Agenda Item 8.A.

May 19, 2026 Partnership for Two Programs with Town of LAH, Report #2 2 | Page The Programs will then proceed to the County Board of Supervisors sitting as the Board of Directors for LAHCFD for final approval. The County Office of Budget and Analysis (OBA) is also being updated for the funding components for the Programs.

DISCUSSION
The Partnership
Program 1: Emergency Management Shared Services
On April 28, 2026, the LAHCFD General Manager, City Manager of Los Altos Hills, and personnel from County Office of Emergency Management (OEM) and Santa Clara County Fire Department (SCCFD) convened to discuss the overview of the shared services role.

Discussion included the background of staffing an emergency management function, current needs, compliance requirements, duties, time requirements, timelines for services, framework for an emergency management function and budget. The meeting included discussion with the OEM member who may provide the shared services to LAHCFD and Town of LAH.

The next steps in this process are to formulate the role and duties, time schedule for services and determine the LAHCFD budget allocations to fund the shared services resources. The General Manager and City Manager are convening to formalize these components for the position. Town of LAH emergency plans will be reviewed, and staff training will be included in the duties of the position. Hours for the shared position are being determined.

Program 2: Tree Hazard Assessment and Rebate
Funding for this program was established by the Commission at the April Commission meeting. The General Manager and HIZ staff convened to discuss the best practices for adding a Tree Hazard Assessment and Rebate Program to expand the HIZ program. The HIZ Advisory is under revision to include the definition and qualifications for the Tree hazard Assessment and Rebate Program.

The premise of identifying trees in the HIZ assessment is that trees can present hazards depending on various factors and circumstances. Healthy trees, regardless of species, have a place in the landscape and ecosystem. The Tree Hazard Assessment is not intended to advocate for tree removal; rather, it adds tree assessment into the mosaic of services so the HIZ can better address the unique situations encountered during the assessment with residents and educate residents as to the options available. The Advisory, once the revisions are concluded, will be presented to the Commission at a future meeting.

An additional premise of the Tree Hazard Assessment Program is to address concerns of residents about trees that can create hazards within Zone-0 and within the 100-foot Defensible Space surrounding structures, which may create wildfire risks to neighboring properties during a wildfire event. The Program will also recognize tree hazards along fence lines abutting neighbors’ homes and along driveways and private roadways of ingress and egress.

May 19, 2026 Partnership for Two Programs with Town of LAH, Report #2 3 | Page The Program is intended to engage residents and provide education for how to reduce wildfire risk on their property. The Program also intends to motivate residents to take action and to benefit from a partnership with LAHCFD. Through the partnership, the residents will receive HIZ assessment and education, and the ability to qualify for a rebate return on their cost once the resident completes the recommendations of the vegetation and tree hazard assessment. The benefits to LAHCFD are educating residents to take action, lowering risk of wildfire and protecting life and property safety. The metrics are growing to demonstrate the partnership of the dollars spent by residents and the rebates offered by LAHCFD encourage property wildfire risk reduction that affects the safety and resilience of neighborhoods and the community. This model of a tree hazard assessment program keenly distinguishes the community benefit features of tree hazard removal.

In summary, the two programs are ready to proceed and direction from the Commission to support these efforts is requested.

FISCAL IMPACT
Fiscal impact will be discussed and determined once a budget is recommended for approval and coordinated with the SCC County Office of Budget Analysis for adjustments as needed.

STRATEGIC PLAN IMPACT
The two partnership programs fulfill Strategic Plan Goal #1, Prevention, Protection, Resiliency to fund, develop and maintain programs to protect life, property and enhance safety to build a resilient community. Objective is to support reduction of hazardous fuels.

Strategies include the HIZ Program. The two partnership programs fulfill Strategic Plan Goal #4, Sustainability, Objective to expand and support regional collaboration & partnerships and to maximize best practices in programs and projects.

Attachment:

1. April 21, 2026, item 8.A, Memorandum Report

April 21, 2026 Partnership for Two Programs with Town of LAH 1 | Page

MEMORANDUM REPORT
Date: April 21, 2026
TO: Board of Commissioners of the Los Altos Hills County Fire District FROM: J. Logan, General Manager
SUBJECT: Partnership for Two Programs with Town of Los Altos Hills RECOMMENDATION:

Receive report on a partnership for two programs with the Town of Los Altos Hills for Emergency Management Shared Services and Tree Hazard Assessment and Rebate. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form a partnership for new programs that can provide community benefits to residents, fulfill the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are: (1) enhance the emergency management capacity of LAH to provide protection and resiliency for residents; and (2) develop a program to address trees that can cause hazards.

These two identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council, LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

The LAHCFD General Manager presented the partnership for two programs to the LAH City Council on April 16, 2026. The partnership aimed at enhancing emergency management services and addressing the tree hazard issues were strongly encouraged by the Council. The General Manager immediately added the partnership to the April 21st Commission Meeting agenda packet. The Service Area teams discussed the items, and a request was made to the Finance Service Area for a budget modification to allocate funds to the FY2026-2027 Draft Budget that was submitted to the Office of Business Analysis on February 17, 2026.

ATTACHMENT 1
April 21, 2026
Agenda Item 8.A.

April 21, 2026 Partnership for Two Programs with Town of LAH 2 | Page

DISCUSSION
The Partnership
Program 1: Emergency Management Shared Services
The LAHCFD General Manager continues conversations with the Santa Clara County Fire Department (SCCFD) and County Office of Emergency Management (OEM) to utilize their staff member with over ten years of emergency management experience to be assigned for a number of hours per week to the LAHCFD and thereby provide shared services to the Town for various emergency management projects. A meeting is scheduled with the Town Acting City Manager and the Fire Chief. LAHCFD will coordinate the shared services staff with OEM and the parties will collaborate to develop the program.

Program 2: Tree Hazard Assessment and Rebate
The District understands that the Town wishes to provide services to residents related to tree hazards and fire protection. This topic was introduced in April 2026 at the weekly Collaboration Group meeting. The group has members from the Santa Clara Fire Department, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment and rebate program which will utilize principles of fire science, recent lessons learned from communities who survived wildfire, and adherence to the requirements provided by the Santa Clara County Board of Supervisors for a tree program. The District proposes working with the Collaboration Group to develop a tree hazard assessment and rebate program and report back at future Council and LAHCFD Commission meetings.

A Tree Hazard Assessment and Rebate program will nicely fit into the current LAHCFD Home Ignition Zone (HIZ) and Rebate Program. It is also a timely enhancement to the HIZ program based on current trends and regulations related to the Zone 0 CA regulations and Department of Insurance guidelines for mitigation of fire hazards in the 100 foot Zone of structures.

Members of the HIZ Service Area team are also members of the Collaboration Group thereby convening an on-going forum of collaboration for discussion and development to expand the HIZ Program to now include tree hazard assessments and rebates. The Collaboration Group members include the Office of the Fire Marshal, Fire Operations, Town Community Development staff and a LAHCFD team. The Collaboration team was formed to develop comprehensive and collaborative partnership programs that address fire risk problems and propose solutions promulgated from various expert perspectives.

Fiscal Impact and Authority
The Fiscal impact to LAHCFD to allocate funds for the two partnership programs will be discussed in the meeting tonight under Agenda Item 11.A. Both partnership programs will require transparency and completing administrative procedures at the County level and for approval of the County Board of Supervisors.

It is anticipated that the emergency management shared services position will require a MOA (Memorandum of Agreement) to the 10-year Fire and Emergency Medical Services Agreement between LAHCFD and SCCFD, review by the County and approval by the County Board of Supervisors.

April 21, 2026 Partnership for Two Programs with Town of LAH 3 | Page The Tree Hazard Assessment and Rebate Program will require additional LAHCFD fund allocation and a draft budget modification that will require County review and approval by the County Board of Supervisors.

The administrative path to implementing the two programs will require solid organization, participation of the partners, stated goals and deliverables and demonstration of community benefits that are based on fire science and supported by subject matter experts within SCCFD and OEM.

The LAHCFD General Manager is in the process of developing these administrative procedures to ensure transparency and accountability for the use of public funds for these two partnership programs that will be recommended for approval to the County Board of Supervisors.

FISCAL IMPACT
Fiscal impact will be discussed and determined in Agenda Item 11.A. to follow this agenda item.

STRATEGIC PLAN IMPACT
The two partnership programs fulfill Strategic Plan Goal #1, Prevention, Protection, Resiliency to fund, develop and maintain programs to protect life, property and enhance safety to build a resilient community. Objective is to support reduction of hazardous fuels. Strategies include the HIZ Program.

The two partnerships program fulfill Strategic Plan Goal #4, Sustainability, Objective to expand and support regional collaboration & partnerships and to maximize best practices in programs and projects.

Attachment:

1. Memorandum to the Los Altos City Council on April 16, 2027, Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 1 | P a g e

MEMORANDUM REPORT
Meeting Date: April 16, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program
RECOMMENDATION:

Receive report to develop program ideas for Los altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form partnerships for new programs that can provide community benefits to residents and fulfil the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are, 1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards.

These identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council and LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

DISCUSSION
LAHCFD General Manager is in conversation with the Santa Clara County Fire Department (SCCFD) To utilize personnel with over 10 years of emergency management experience to be assigned for a number of hours per week to the Fire District and provide shared services to the Town for various emergency management projects. The feasibility of this shared services resource is under consideration. Once a meeting occurs, more information will be forthcoming to share with the Council and Board of Commissioners.

The District understands that the Town wishes to provide services to residents related to trees and fire protection. This topic was introduced in April 2026 at the Collaboration Group that meets weekly.

The group has members from SCCFD, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment program to utilize principles of fire science and recent lessonsApril 29, 2026 ATTACHMENT 1

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 2 | P a g e the Collaboration Group to develop a tree hazard assessment and rebate program and report back at a future Council and LAHCFD Commission meeting. Fiscal impact to LAHCFD of the programs will need to be determine and funding arranged.

Summary of LAHCFD Reports to the LAH City Council.

This is the seventh presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide highlevel overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to fire and emergency medical services. The seven presentations and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget, the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information. Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners, Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos Hills residents in accordance with a 2017-2026 10-year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

6. March 19, 2026, Council meeting – presented a Memorandum Report on the status of 2027 Fire and Emergency Medical Services Agreement with the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos.

The City of Los Altos opted out of the Agreement and requested annexation into the SCCFD.

On February 10, 2026, the County Board of Supervisors approved the LAHCFD 2027-2036 successor Agreement for Fire and Emergency Medical Services with substantially the same terms and conditions as the current 10-year 2017 – 2026 Agreement. Modifications were made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language. One February 17, 2026, the LAHCFD Board of Commissioners approved the same successor 2027-2036 Fire and Emergency Medical Services Agreement and Supplemental Agreements as approved by the Board of Supervisors. The successor 10-year agreement between LAHCFD and the County Fire will preserve the Fire District’s sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership. learned from communities who survived wildfire, along with adherence to the requirements for tree services provided by Santa Clara County Board of Supervisors. The District proposes working with

April 21, 2026 Partnership for Two Programs with Town of LAH 1 | Page

MEMORANDUM REPORT
Date: April 21, 2026
TO: Board of Commissioners of the Los Altos Hills County Fire District FROM: J. Logan, General Manager
SUBJECT: Partnership for Two Programs with Town of Los Altos Hills RECOMMENDATION:

Receive report on a partnership for two programs with the Town of Los Altos Hills for Emergency Management Shared Services and Tree Hazard Assessment and Rebate. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form a partnership for new programs that can provide community benefits to residents, fulfill the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are: (1) enhance the emergency management capacity of LAH to provide protection and resiliency for residents; and (2) develop a program to address trees that can cause hazards.

These two identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council, LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

The LAHCFD General Manager presented the partnership for two programs to the LAH City Council on April 16, 2026. The partnership aimed at enhancing emergency management services and addressing the tree hazard issues were strongly encouraged by the Council. The General Manager immediately added the partnership to the April 21st Commission Meeting agenda packet. The Service Area teams discussed the items, and a request was made to the Finance Service Area for a budget modification to allocate funds to the FY2026-2027 Draft Budget that was submitted to the Office of Business Analysis on February 17, 2026.

Agenda Item 8.A.

April 21, 2026 Partnership for Two Programs with Town of LAH 2 | Page

DISCUSSION
The Partnership
Program 1: Emergency Management Shared Services
The LAHCFD General Manager continues conversations with the Santa Clara County Fire Department (SCCFD) and County Office of Emergency Management (OEM) to utilize their staff member with over ten years of emergency management experience to be assigned for a number of hours per week to the LAHCFD and thereby provide shared services to the Town for various emergency management projects. A meeting is scheduled with the Town Acting City Manager and the Fire Chief. LAHCFD will coordinate the shared services staff with OEM and the parties will collaborate to develop the program.

Program 2: Tree Hazard Assessment and Rebate
The District understands that the Town wishes to provide services to residents related to tree hazards and fire protection. This topic was introduced in April 2026 at the weekly Collaboration Group meeting. The group has members from the Santa Clara Fire Department, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment and rebate program which will utilize principles of fire science, recent lessons learned from communities who survived wildfire, and adherence to the requirements provided by the Santa Clara County Board of Supervisors for a tree program. The District proposes working with the Collaboration Group to develop a tree hazard assessment and rebate program and report back at future Council and LAHCFD Commission meetings.

A Tree Hazard Assessment and Rebate program will nicely fit into the current LAHCFD Home Ignition Zone (HIZ) and Rebate Program. It is also a timely enhancement to the HIZ program based on current trends and regulations related to the Zone 0 CA regulations and Department of Insurance guidelines for mitigation of fire hazards in the 100 foot Zone of structures.

Members of the HIZ Service Area team are also members of the Collaboration Group thereby convening an on-going forum of collaboration for discussion and development to expand the HIZ Program to now include tree hazard assessments and rebates. The Collaboration Group members include the Office of the Fire Marshal, Fire Operations, Town Community Development staff and a LAHCFD team. The Collaboration team was formed to develop comprehensive and collaborative partnership programs that address fire risk problems and propose solutions promulgated from various expert perspectives.

Fiscal Impact and Authority
The Fiscal impact to LAHCFD to allocate funds for the two partnership programs will be discussed in the meeting tonight under Agenda Item 11.A. Both partnership programs will require transparency and completing administrative procedures at the County level and for approval of the County Board of Supervisors.

It is anticipated that the emergency management shared services position will require a MOA (Memorandum of Agreement) to the 10-year Fire and Emergency Medical Services Agreement between LAHCFD and SCCFD, review by the County and approval by the County Board of Supervisors.

April 21, 2026 Partnership for Two Programs with Town of LAH 3 | Page The Tree Hazard Assessment and Rebate Program will require additional LAHCFD fund allocation and a draft budget modification that will require County review and approval by the County Board of Supervisors.

The administrative path to implementing the two programs will require solid organization, participation of the partners, stated goals and deliverables and demonstration of community benefits that are based on fire science and supported by subject matter experts within SCCFD and OEM.

The LAHCFD General Manager is in the process of developing these administrative procedures to ensure transparency and accountability for the use of public funds for these two partnership programs that will be recommended for approval to the County Board of Supervisors.

FISCAL IMPACT
Fiscal impact will be discussed and determined in Agenda Item 11.A. to follow this agenda item.

STRATEGIC PLAN IMPACT
The two partnership programs fulfill Strategic Plan Goal #1, Prevention, Protection, Resiliency to fund, develop and maintain programs to protect life, property and enhance safety to build a resilient community. Objective is to support reduction of hazardous fuels. Strategies include the HIZ Program.

The two partnerships program fulfill Strategic Plan Goal #4, Sustainability, Objective to expand and support regional collaboration & partnerships and to maximize best practices in programs and projects.

Attachment:

1. Memorandum to the Los Altos City Council on April 16, 2027, Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 1 | P a g e

MEMORANDUM REPORT
Meeting Date: April 16, 2026
TO: Los Altos Hills City Council
FROM: J. Logan, General Manager Los Altos Hills County Fire District SUBJECT: Program Ideas for Los Altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program
RECOMMENDATION:

Receive report to develop program ideas for Los altos Hills Priority Workplan Goals: Emergency Management Shared Services and Tree Hazard Assessment and Rebate Program. ______________________________________________________________________________

BACKGROUND
The Los Altos Hills (LAH) Acting City Manager and Los Altos Hills County Fire District (LAHCFD or Fire District) General Manager have been meeting to discuss topics and priorities to form partnerships for new programs that can provide community benefits to residents and fulfil the mission of the Fire District and address priority goals in the Los Altos Hills Town Workplan. Two identified priorities are, 1.) enhance the emergency management capacity of LAH Town to provide protection and resiliency for residents and, 2.) develop a program to address trees that can cause hazards.

These identified priorities need to be explored for development of an operational plan, budget and deliverables. A process also needs to be developed to analyze the goals, review options on how to proceed, form a clear understanding between the partners and keep the LAH Council and LAHCFD Board of Commissioners and Santa Clara County updated on a regular basis as to the progress made and steps underway. These objectives will be geared to the capacity of staff to dedicate hours and to manage the new programs along with the current and developing projects and activities already underway in each of the agencies.

DISCUSSION
LAHCFD General Manager is in conversation with the Santa Clara County Fire Department (SCCFD) To utilize personnel with over 10 years of emergency management experience to be assigned for a number of hours per week to the Fire District and provide shared services to the Town for various emergency management projects. The feasibility of this shared services resource is under consideration. Once a meeting occurs, more information will be forthcoming to share with the Council and Board of Commissioners.

The District understands that the Town wishes to provide services to residents related to trees and fire protection. This topic was introduced in April 2026 at the Collaboration Group that meets weekly.

The group has members from SCCFD, Town staff and LAHCFD staff. The goal for the collaboration is to develop a tree hazard assessment program to utilize principles of fire science and recent lessonsATTACHMENT 1

April 16, 2026 Program Ideas for LAH Priority Workplan Goals 2 | P a g e the Collaboration Group to develop a tree hazard assessment and rebate program and report back at a future Council and LAHCFD Commission meeting. Fiscal impact to LAHCFD of the programs will need to be determine and funding arranged.

Summary of LAHCFD Reports to the LAH City Council.

This is the seventh presentation in a series of the Los Altos Hills County Fire District (LAHCFD or District) monthly reports to the City Council. The intention of these presentations is to provide highlevel overviews to inform the City Council, staff and public of District services provided to residents and the community and important events pertaining to fire and emergency medical services. The seven presentations and reports are summarized as follows:

1. July 21, 2025, Council meeting - presented the District FY 2025-26 Adopted Budget, the Budget Narrative that included the budget message, charts and graphs and explanation of each budget line-item. The District Chart of Services provided to the community was included in the presentation along with a slide deck of information, charts and graphs.

2. September 18, 2025, Council meeting - presented a Memorandum Report of the 2025 January – June Services to residents, vegetation mitigation, grants outreach, communications and responded to City Council requested topics for information. Five attachments were included in the Memorandum Report.

3. October 16, 2025, Council meeting - presented a Memorandum Report featuring the Community Education and Risk Reduction Report to highlight Fire Risk Reduction Community List Application, Super Bowl 60 & FIFA World Cup preparation, Wildfire Summit, and Semi-annual Report: 2025 January - June Services to residents.

4. November 20, 2025, Council meeting - presented a Memorandum Report that highlighted the 2025-2026 District Workplan and five supporting documents that included the Workplan, Organization Planning Session to develop the Workplan, Reports to the Board of Commissioners, Service Area accomplishments and key targets and resource gaps, and the newly produced, thirty-one-page District Service Guide mailed to all LAHCFD households.

5. February 10, 2026, Council meeting – presented the FY2026-27 Draft Budget submitted to the County Office of Budget Analysis (OBA) and a presentation of the Santa Clara County Central Fire Protection District Fire and Emergency Medical Services provided to Los Altos Hills residents in accordance with a 2017-2026 10-year Agreement. Presenters included Fire Chief Suwanna Kerdkaew, Deputy Fire Chief Brian Glass, LAHCFD Finance and IT Manager Russell Morreale and General Manager J. Logan who provided reports and engaged in questions and answers from the Council.

6. March 19, 2026, Council meeting – presented a Memorandum Report on the status of 2027 Fire and Emergency Medical Services Agreement with the Santa Clara County Central Fire Protection District to the Los Altos Hills County Fire District and to the City of Los Altos.

The City of Los Altos opted out of the Agreement and requested annexation into the SCCFD.

On February 10, 2026, the County Board of Supervisors approved the LAHCFD 2027-2036 successor Agreement for Fire and Emergency Medical Services with substantially the same terms and conditions as the current 10-year 2017 – 2026 Agreement. Modifications were made to reflect the term extension, updates to the costs and practices, removal of the City of Los Altos as a party to the Agreement, and elimination of obsolete language. One February 17, 2026, the LAHCFD Board of Commissioners approved the same successor 2027-2036 Fire and Emergency Medical Services Agreement and Supplemental Agreements as approved by the Board of Supervisors. The successor 10-year agreement between LAHCFD and the County Fire will preserve the Fire District’s sustainability, stability, the long-term commitment of the parties, the development of long-term programs, and recognition of a potential new fire facility and construction along with regional collaboration and long-standing partnership. learned from communities who survived wildfire, along with adherence to the requirements for tree services provided by Santa Clara County Board of Supervisors. The District proposes working with

Town of Los Altos Hills Proclamation
Celebrating the United States’
WHEREAS, the year 2026 marks the 250th anniversary of the signing of the Declaration of Independence and the founding of the United States of America; and WHEREAS, the United States Semi-quincentennial provides an opportunity for communities across the nation to reflect upon the ideals of liberty, self-government, equality, and civic participation that have shaped our Nation’s history; and WHEREAS, local governments are a cornerstone of American democracy, delivering essential public services and providing residents with accountable, responsive, inclusive, ethical, and transparent governance; and
WHEREAS, from the Nation’s smallest villages to its largest cities, local governments have played a vital role in the growth, prosperity, and democratic development of the United States of America; and
WHEREAS, the Town of Los Altos Hills, incorporated in 1956, has long been committed to preserving its unique rural character, fostering civic engagement, and serving the public through dedicated elected officials, commissioners, staff, and community volunteers; and WHEREAS, the Semi-quincentennial presents an opportunity for the Town and its residents to celebrate our shared history, honor the contributions of past generations, and inspire future generations through education, preservation, and innovation; and WHEREAS, the residents of Los Altos Hills can commemorate this historic milestone through civic, educational, cultural, and community activities that strengthen appreciation for our Nation’s heritage and democratic institutions;
NOW, THEREFORE, I, Rajiv Bhateja, Mayor of the Town of Los Altos Hills, together with Vice Mayor George Tyson and Councilmembers Kavita Tankha, Linda Swan, and Stan Mok, do hereby proclaim June 18, 2026, as a day of recognition and celebration of the United States 250th Anniversary in the Town of Los Altos Hills. We encourage all residents, businesses, schools, and community organizations to participate in activities that commemorate our Nation’s 250th anniversary, reflect upon our shared history, and contribute to a stronger future for generations to come.

IN WITNESS WHEREOF, we have hereunto set our hands on this 18th day of June 2026.

Celebrating the United States’ 250th Anniversary
In witness thereof, we have hereunto set our hand and caused the seal of the Town of Los Altos Hills to be affixed this 18th day of June 2026.

Rajiv Bhateja, Mayor Stanley Mok, Councilmember
George Tyson, Vice Mayor Linda Swan, Councilmember
Kavita Tankha, Councilmember
ITEM 2G

1 Keren Brunner
From: Arika Miller
Sent: Thursday, June 18, 2026 2:52 PM
To: Keren Brunner
Subject: FW: Public Comment Item / Request for the annexation of the remaining sections of Mora Drive
Attachments: morasewermap (1).pdf; Memo to Mayor of LAH 6012026 (UPDATED).pdf Follow Up Flag: Follow up
Flag Status: Flagged
From: Rosemarie N
Sent: Wednesday, June 17, 2026 11:08 PM
To: City Council <[email protected]>
Cc: Cody Einfalt <[email protected]>; Arika Miller <[email protected]>; Daniel Liang <[email protected]>
Subject: Public Comment Item / Request for the annexation of the remaining sections of Mora Drive Dear Mayor and Members of the Los Altos Hills (LAH) Town Council, My name is Rosemarie Nahm. I live at Mora Drive. I have been living on Mora since 2011. In 2012, the upper section of Mora, including my house, was annexed to LAH. Since then, only five more houses on Mora were annexed to LAH and our street of less than 1/4 mile long, from the top of Mora Drive to Eastbrook, remains split between unincorporated County and LAH. This is really disappointing as the annexation of Mora Drive was discussed and anticipated since 2000 when the Town entered into the Sanitary Sewer Project Extension Agreement ("Sewer Extension Agreement") with 28 Mora Drive property owners ("Original Signatories"). This agreement is explained in greater detail below. I am writing to you to request that you take all necessary actions to allow for the annexation of the remaining sections of Mora to happen as soon as possible.

I am attaching a copy of the Mora Drive Sewer Service Area Map which I have color-coded for you to refer to as a visual guide:

Yellow line: Section of Mora Drive at issue, from Eastbrook to the top of Mora Drive, which appears at the bottom of the map
Red area: Properties contiguous to Mora Drive that remain in unincorporated County Blue areas: Properties on two adjacent streets, Terry Way and the private driveway of Mora, that remain in unincorporated County.

Background:

As mentioned above, the Town and 28 Mora Drive property owners, also referred to as the Original Signatories in this letter, entered into the Sewer Extension Agreement in 2000 under which, the Original Signatories agreed to pay for the installation of the Mora Drive sewer line, and the Town agreed to own, ITEM 3 Public Comment

2 maintain and repair the sewer line and to provide sewer service to the Signatories "as if the Property Owners were situated within the city limits of Town."
Under the Sewer Extension Agreement, the parties fully anticipated and expected that all 28 properties would be annexed to LAH eventually. This is made clear by Section 1.05 of the Sewer Extension Agreement where the 28 property owners expressly "waive their right to protest an annexation". The only reason why the annexation did not happen right away is because many properties were not contiguous to a Town property at the time. There is no longer a contiguity issue for annexing the remaining sections of Mora.

Of the 28 Original Signatories who signed the Sewer Extension Agreement, there are still 9 property owners (and possibly more as several lots have been further subdivided) whose properties remain in unincorporated County. It's been 26 years since that agreement was signed. It's long overdue for the Town to honor the intent and spirit of the Sewer Extension Agreement. I respectfully request that the Town annex all remaining properties on Mora Drive, identified by Red and Blue outline areas in the attached map.

What's most upsetting is that while our short stretch of Mora Drive remains split between two jurisdictions, other properties that are not contiguous to Mora Drive, nor owned by the Original Signatories, have connected to the Mora Drive sewer line and have been annexed to the Town, willy nilly. Based on LAFCO's record, since 2012, the following properties that are NOT contiguous to Mora Drive have been annexed to the Town:

Mora Glen Drive No. 1 (recorded 9/7/2016)
Mora Heights Way No. 1 (recorded 5/7/2018)
Mora Heights Way No. 2 (recorded 5/7/2018)
Mora Heights Way No. 3 (recorded 8/27/18)
Splitting Up of Mora Drive in Two Jurisdictions Poses Numerous Challenges for the Residents:
- Our short street is split between two different jurisdictions with very different building codes and regulations. For example, the County has no tree ordinance while LAH has a strict ordinance for heritage oak trees. The difference in the tree regulations has already allowed the recent buyer of a property at the bottom of Mora at 11185 Mora Drive to chop down numerous heritage trees, leaving a gaping hole at that corner. The vast differences between the two jurisdictions in other building codes and regulations are even more worrisome and threaten the uniform character of our short street. - We are serviced by two separate public works departments, which portend ridiculous outcomes. As you can see by the Red outline area in the lower section of Mora, one side of the street is in unincorporated County and the other side of the street is in LAH. If a storm drain gets clogged, will the County and the Town fight over whose half of the street is clogged? When the street is due for a repaving, will the Town pave just half of the bottom half of Mora Drive and the County do the other half? - We are serviced by two separate garbage companies. Every week, Mora Drive residents have to endure the noise and disruptions of two garbage days because the County and LAH contract with different garbage companies. Two days of curbside garbage bins strewn around the street also means more traffic hazards on our already hilly, narrow, windy street shared by hikers, bikers and cars. - Law enforcement relating to traffic accidents are split between CHP and the County Sheriff. I inadvertently found out about this unusual jurisdictional difference when there was a collision between a hiker and a biker down in lower Mora. The collision occurred in lower Mora, right near where a property in

3 LAH abuts a property in unincorporated County. Even the CHP officer who reported to the scene acknowledged the strangeness of this confusing jurisdictional division.

Recap:

The intent and spirit of the Sewer Extension Agreement was to annex all of Mora Drive and its two adjacent streets. It's been 26 years since the Town signed that Agreement and our short street of less than 1/4 mile long remains split between unincorporated County and the Town. In the meanwhile, at least four other properties that had no part in the Sewer Extension Agreement and are not contiguous to Mora Drive have connected to the Mora Drive sewer line and have been annexed to the Town. The Town must uphold the original intent and spirit of the Sewer Extension Agreement by completing the annexation of the remaining sections of Mora Drive as soon as possible.

At least nine of the original 28 properties (and possibly more once we do the math relating to those properties that have been subdivided since 2000) remain in unincorporated County.

If you break up the requested annexation sections on Mora into three parts, the math for the passage of the annexation is as follows:
- Red outline area: Total 8 properties. 5 are Original Signatories who waived their right to protest an annexation. Annexation WILL pass with a majority.
- Blue outline area for Terry Way: Total 7 properties. 2 are Original Signatories. One property owner is interested in connecting to the Mora Drive sewer line. Just one more property owner needs to approve the annexation to pass with a majority.
- Blue outline area for the private driveway of Mora: 3 Original Signatories were from this section. However, since 2000, additional lot splits and subdivisions have been created. Further study will need to be done to understand the current makeup of the property owners and how many qualify as Original Signatories. I am happy to meet with you and/or the Town staff to assist in this investigation.

Requested Actions:
1) Instruct Town staff to study the annexation of Mora Drive as soon as possible and recommend what actions are necessary to complete the annexation.
2) Upon completion of #1, take all necessary actions to proceed with the annexation of the remaining sections of Mora Drive as soon as possible.

I hope you will take this matter that has been overlooked for far too long and give it the attention that it deserves. I will be speaking during the public comment period at the June 18 meeting. Please feel free to address any comments or questions then. Or, I would be happy to meet with you individually to discuss this matter further.

In the interest of time, I am not attaching the underlying agreements except for the color-coded map of Mora Drive. To the extent that the Town staff does not have access to the other agreements, I am happy to provide them upon request.

Thank you!
Rosemarie Nahm
Homeowner at Mora Drive
Attachments:

4 1. Mora Drive Sewer Project Reimbursement Agreement Service Area Map (color coded)

2. Memo to Mayor Rajiv Bhateja, dated June 1, 2026

TO: Mayor Rajiv Bhateja
FROM: Rosemarie Nahm (10869 Mora Dr, LAH) with help with historical background by Hal and MaryJo Feeney (11030 Mora Dr, LAH)
DATE: June 1, 2026 (UPDATED)
RE: Mora Drive Sewer Agreements / LAH Must Complete Annexing the Entire Mora Drive and Adjacent Cul-de-Sacs from Upper Mora to Eastbrook
Relevant Documents and Agreements
- Mora Drive Sewer Project Sanitary Sewer Extension Agreement from 2000-2001;
- Mora Drive Sewer Project Reimbursement Agreement dated November 20, 2003 and Exhibits C and D thereof;
- LAFCO and LAFCO Resolution #2007-04; and
All referenced documents are attached.

Issue: The sewer extension line on Mora Drive was installed and paid for by 28 property owners on or adjacent to Mora Drive in 2001. In connection to the sewer extension and installation, LAH entered into two agreements with the 28 property owners: the Sewer Extension Agreement in 2001 and Sewer Reimbursement Agreement in 2003. The Extension Agreement which sets out the terms of the installation and maintenance, explicitly and implicitly anticipated LAH to annex all 28 properties. It’s been 25 years since that sewer extension was installed but the 28 properties have not been fully annexed to LAH. Instead, our short stretch of Mora Drive (less than ¼ mile long) and the two cul-de-sacs branching from Mora Drive are splintered between LAH and unincorporated County, creating enormous practical issues. We are governed by two very different sets of building and code requirements, vastly different tree regulations, serviced by two different garbage companies on different days, and traffic violations and accidents are enforced by two different law enforcement agencies - CHP for the unincorporated area and County Sheriff’s office for properties in LAH.

Initially, the 28 properties could not be annexed because they were not contiguous to a LAH property. Over the years, about 18 of the 28 original properties have been annexed. The contiguity issue is no longer a barrier to the complete annexation of the entire Mora Drive and its adjacent cul-de-sacs. LAH needs to honor the original intent of the Extension Agreement and annex all of Mora Drive and the two adjacent cul-de-sacs as soon as possible.

Background:

The Extension Agreement explicitly and implicitly anticipated LAH to annex all 28 properties of the original installers.

Extension Agreement, Section 1.05, states:
“All parties to be served by the Mora Drive Sewer Project Sanitary Sewer Extension agree not to oppose annexation should the Town or the Property Owners or the County initiate annexation proceedings. Property Owners who sign this agreement hereby waive their protest rights when annexation is proposed for the area.” (Emphasis added).

In 2007, LAFCO, the County agency that has the power to approve municipal utility services and jurisdictional issues such as annexation, further resolved that “LAFCO will NOT accept any further out of agency contract for services applications from the Town of LAH until the Mora Drive area and the subject parcel [10700 Mora Dr.] are annexed to the Town.” Emphasis added. The term “Mora Drive area” refers to the initial 28 properties whose owners signed the Extension Agreement and the Reimbursement Agreement.

Furthermore, the Extension Agreement made it clear that property owners other than the original 28 property owners, could connect to the Mora Drive sewer line only upon applying to, and getting approval from, LAFCO AND getting annexed to LAH.

Extension Agreement Section 1.06, states:

“Other Property Owners (“Others”) on or adjacent to Mora Drive and its vicinity, who are not signatories of this Agreement, will only be entitled to connect to any portion of the sewer extension at a later date, as long as such Others apply to the County of Santa Clara Local Agency Formation Commission (“LAFCO”) and become the subject to the LAFCO review and approval process and abide by the applicable statutes of the Town, the City of Los Altos and the County of Santa Clara, prior to annexation of said properties to Town.” Emphasis added.

Despite Section 1.06 explicitly requiring LAFCO review and approval and the “annexation of properties to Town”, we are learning that property owners other than the original 28 have connected to the Mora Drive sewer line without applying to LAFCO for its review and approval and not getting annexed to LAH.

According to both Daniel Liang of LAH and Neelima Palarcherla, an executive with LAFCO, no property owner other than the original 28 have submitted applications to LAFCO for the OACS. Instead, the property owners have connected to the sewer line through the Urban Service Area (USA) process under which unincorporated County residents can connect to a nearby sewer line without applying for an OACS application with LAFCO.

We were not aware of, and are deeply concerned about, the USA process.

The USA process essentially bypasses the entire LAFCO approval and annexation procedure that was the foundation of the Extension Agreement.

Under the USA process, a property owner who is still in unincorporated County areas can connect to the Mora Drive sewer line without being required to get annexed to LAH as the Extension Agreement clearly requires. As a result, the original 28 properties are still not all annexed to LAH. This was NOT the result that was intended by the parties! We respectfully ask that LAH acknowledge and honor the intent of the Extension Agreement and annex all remaining properties on Mora Drive, namely, lower Mora Dr., private driveway Mora Drive in upper Mora, and

Terry Way, as soon as possible. Recall, the Extension Agreement prohibits the original 28 property owners from protesting an annexation proposal.

We believe each of the three annexation areas (lower Mora, private driveway Mora and Terry Way) has a sufficient number of the original 28 property owners such that annexation will pass.

ITEM 4A
TOWN OF LOS ALTOS HILLS June 18, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE APRIL 2026 DISBURSEMENTS REPORT
FROM: Thomas Leung, Finance Director
Varsha Srinivasan, Management Analyst VS
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Receive the April 2026 Disbursements Report
BACKGROUND:

The Disbursements Report is submitted to the City Council for transparency (Attachment 1).

DISCUSSION:

The table below summarizes Accounts Payable and payroll disbursements. 1,096,713.15 Total Accounts Payable Disbursements
392,232.77 Total Payroll Disbursements
1,488,945.92 Total Disbursements
The table below provides a breakdown of payroll disbursements, as well as payments to vendors who received more than $10,000 in total during the month.

Staff Report to City Council 2
Disbursements Report April 2026
June 18, 2026
ENVIRONMENTAL REVIEW:

The Disbursements Report is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

Amounts Vendors Description
281,822.98 EFT: ADP- Payroll Services and other Bank adjustments/fees Payroll Date: 4.03.26
Payroll: $102,205.11
Payroll Taxes: $30,926.00
Payroll Date: 4.17.26
Payroll: $105,890.51
Payroll Taxes: $32,074.58
Bank Adjustments/Fees: $10,726.78
110,409.79 EFT: CalPERS (retirement and health) and Navia for Flex Spending
Employer contributions and employee withholdings
related to payroll benefits.
229,605.50 SANTA CLARA COUNTY SHERIFF'S DEPT April 2026 Policing Services 100,000.00 US BANK PARS ACCOUNT #6746050100 Pension Trust contribution April 2026 65,850.00 DOOLITTLE NANCY C C ET AL Refund Deposit for BLD24-0091 49,792.50 ARVIND PURUSHOTHAM AND ROHINI

CHAKRAVARTHY
MEP and Deposit refunds for BLD21-0396 and
BLD22-0225
41,800.00 DAVID AND BECKY THOMAS Refund Deposit for BLD24-0362 40,000.00 CAMPOS FAMILY TRUST (TIMOTHY E. AND
SHANNON CAMPOS) Refund Deposit for BLD23-0195
30,092.44 MISSION01 - MissionSquare April 2026 Retirement plan contributions (Plans 100316 and 304465)
30,051.50 SHARP_JPA - SHARED AGENCY RISK POOL 25/26 Q4 WORKERS' COMPENSATION 29,994.02 GRASSROOTS ECOLOGY FY2025-26 3RD QTR PYMT OPEN SPACE 26,359.00 IRANI ZUBIN AND MARITA MEP & Building FEES REFUND BLD21-0283 24,000.00 CITIES ASSOCIATION OF SANTA CLARA COUNTY Calendar year 2026 membership 23,731.06 CALIFORNIA MOTOR CONTROL, INC. O'KEEFE SEWAGE PUMP STATION 22,572.00 HPK CORPORATION MEP and Building Fees Refund for BLD21-0077 20,000.00 IXP, LLC REPLACE 12 EXISTING CAMERAS
17,969.00 SUN PLUS VENTRES LLC MEP & Building FEES REFUND BLD21-0345 17,350.87 REDWOOD PUBLIC LAW, LLP
Various legal services including: labor &
employment services, Greensheets GPA initiative,
and Michael Grady v LAH
15,457.50 PALAMERICAN SECURITY (SILICON VALLEY) INC Mar-26 13,514.58 DKG CONSULTANTS, LLC CDD Planning Permit Review 13,262.00 EATON AND ASSOCIATES April 2026 Monthly IT Managed services 13,117.13 RENNE PUBLIC LAW GROUP, LLP Professional Services for March 2026 1,216,751.87 Total Page 101 of 1234
Staff Report to City Council 3
Disbursements Report April 2026
June 18, 2026
There is no fiscal impact.

ATTACHMENTS:

1. April 2026 Disbursements Report by Vendor.

6/3/2026 11:37:02 AM Page 1 of 18
Expense Approval Report
Town of Los Altos Hills By Fund
Payment Dates 4/1/2026 - 4/30/2026
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Fund: 011 - GENERAL FUND
Vendor: ABODU01 - ABODU INC.

ABODU INC. EP23-0020 04/08/2026 REFUND DEPOSIT - 12795 VIS… 011-0000-2301 733.00 Vendor ABODU01 - ABODU INC. Total: 733.00
Vendor: PANTFOERDER - ACHIM PANTFOERDER
ACHIM PANTFOERDER BLD20-0574 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD20-0574 ME…011-3200-6128 4,010.00 Vendor PANTFOERDER - ACHIM PANTFOERDER Total: 4,010.00
Vendor: ADEMO01 - ADEMO CONSTRUCTION, INC.

ADEMO CONSTRUCTION, INC. BLD23-0083 FD 04/23/2026 REFUND DEPOSIT - 14400 LIDD…011-0000-2303 1,872.00 Vendor ADEMO01 - ADEMO CONSTRUCTION, INC. Total: 1,872.00 Vendor: AIM01 - AIM CONSOLUTIONS, INC.

AIM CONSOLUTIONS, INC. BLD22-0322 FD 04/23/2026 REFUND DEPOSIT - 23475 CA… 011-0000-2303 1,800.00 Vendor AIM01 - AIM CONSOLUTIONS, INC. Total: 1,800.00
Vendor: CONRAD92020 - AMY CONRAD
AMY CONRAD 4.10.2026 04/10/2026 April 2026 Public Relations Sv… 011-4120-6361 808.75 Vendor CONRAD92020 - AMY CONRAD Total: 808.75
Vendor: ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT
ANIMAL DAMAGE MANAGEM… 437783 04/01/2026 ANIMAL DAMAGE MANAGEM… 011-5100-6130 670.00 Vendor ANIMAL95037 - ANIMAL DAMAGE MANAGEMENT Total: 670.00 Vendor: PURUSHOTHAM01 - ARVIND PURUSHOTHAM AND ROHINI CHAKRAVARTHY ARVIND PURUSHOTHAM AND… BLD21-0396 (MEP&BUILDING) 04/08/2026 Fees Refund BLD21-0396 ME… 011-3200-6128 29,997.00 ARVIND PURUSHOTHAM AND… BLD21-0396 FD 04/08/2026 REFUND DEPOSIT - 26616 WE… 011-0000-2303 18,000.00 ARVIND PURUSHOTHAM AND… BLD22-0225 FD 04/16/2026 REFUND DEPOSIT-26616 WES… 011-0000-2303 1,795.50 Vendor PURUSHOTHAM01 - ARVIND PURUSHOTHAM AND ROHINI CHAKRAVARTHY Total: 49,792.50 Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X04102026 04/02/2026 650-492-3364-PARKS & REC S… 011-1000-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-2608-LAH HOTSPOT 011-1200-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-405-9226-ASSOCIATE ENG…011-1200-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-492-3766-MANAGEMENT…011-1200-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-0055-CITY CLERK 011-1300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-305-8801-ADMINISTRATI… 011-1300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-5313-FINANCE DIREC…011-1400-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-946-7044-ACCOUNTING T…011-1400-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-6313-SENIOR ACCO… 011-1400-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-6229-SENIOR ACCO… 011-1400-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-405-2166-ASSOCIATE PL… 011-3100-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-518-6776-ENGINEERING … 011-3100-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 408-687-5575-BUILDING INSP… 011-3200-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-518-6290-BUILDING IPAD 011-3200-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-229-2721-ASSOCIATE ENG…011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-1890-PWD IPAD 2 011-3300-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-305-8207-PUBLIC WORKS …011-3300-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-647-0056- UTILITY ENGIN… 011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-492-3944-ASSOCIATE ENG…011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-492-0328-DEPUTY CITY … 011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-518-9574-PLANNING IPAD 011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-2541-PWD IPAD1 011-3300-6362 40.74 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-947-7088-PW INSPECTOR 011-3300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-3948-SIGNAL EL MO… 011-4600-6362 44.64 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-2461-SIGNAL EL MO… 011-4600-6362 44.64 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-492-9752-SIGNAL EL MO… 011-4600-6362 44.64 Vendor ATTMOBILITY - AT&T MOBILITY Total: 1,237.37
ITEM 4A Attachment 1

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 2 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AT&T PO9011 - AT&T
AT&T 000024920288 04/06/2026 9391035740-ALTERNATE EOC -…011-2100-6362 92.61 AT&T 000024920289 04/06/2026 9391035741-HERITAGE HOUSE…011-2100-6362 32.43 AT&T 000024920292 04/06/2026 9391035744-WWB FIRE ALA… 011-5300-6362 62.26 AT&T 000024920293 04/06/2026 9391035745-HERITAGE HOUSE…011-2100-6362 63.60 AT&T 000024920295 04/06/2026 9391035747-HERITAGE HOUSE…011-2100-6362 62.26 AT&T 000024920296 04/06/2026 9391035748-12863 LA CRESTA…011-2100-6362 34.41 Vendor AT&T PO9011 - AT&T Total: 347.57
Vendor: AT&T01 - AT&T
AT&T EP25-0094 04/09/2026 REFUND DEPOSIT - 13515 FR… 011-0000-2301 733.00 AT&T EP25-0100 04/09/2026 REFUND DEPOSIT -14400 KIN… 011-0000-2301 733.00 Vendor AT&T01 - AT&T Total: 1,466.00
Vendor: BAYSCENERY01 - BAY SCENERY
BAY SCENERY BLD23-0370 FD 04/23/2026 REFUND DEPOSIT - 25380 BEC… 011-0000-2303 2,160.00 Vendor BAYSCENERY01 - BAY SCENERY Total: 2,160.00
Vendor: BLUEWATER01 - BLUE WATER POOLS
BLUE WATER POOLS BLD22-0423 04/14/2026 REFUND DEPOSIT - 12105 OAK…011-0000-2303 1,152.00 BLUE WATER POOLS BLD22-0464 FD 04/16/2026 REFUND DEPOSIT - 26455 SAI… 011-0000-2303 1,089.00 Vendor BLUEWATER01 - BLUE WATER POOLS Total: 2,241.00
Vendor: WILLIAME01 - BULL WILLIAM E TRUSTEE
BULL WILLIAM E TRUSTEE BLD21-0642 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD21-0642 ME…011-3200-6128 4,321.00 Vendor WILLIAME01 - BULL WILLIAM E TRUSTEE Total: 4,321.00 Vendor: CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION CALIFORNIA BUILDING STAND… 4.21.2026 04/21/2026 FEES COLLECTED 011-0000-2004 768.00 CALIFORNIA BUILDING STAND… 4.21.2026 04/21/2026 LESS SEISMIC EDUCATION 011-0000-4685 -76.80 Vendor CBSC95833 - CALIFORNIA BUILDING STANDARDS COMMISSION Total: 691.20 Vendor: CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION CALIFORNIA DEPARTMENT OF…4.21.2026 04/21/2026 FOR THE QTR JAN-MAR 2026 … 011-0000-2002 2,346.55 CALIFORNIA DEPARTMENT OF…4.21.2026 04/21/2026 LESS SEISMIC EDUCATION 011-0000-4685 -117.33 Vendor CONSERVATION95814 - CALIFORNIA DEPARTMENT OF CONSERVATION Total: 2,229.22 Vendor: CAMPOS01 - CAMPOS FAMILY TRUST (TIMOTHY E. AND SHANNON CAMPOS) CAMPOS FAMILY TRUST (TIM… BLD23-0195 04/16/2026 REFUND DEPOSIT 13300 ROBL…011-0000-2303 40,000.00 Vendor CAMPOS01 - CAMPOS FAMILY TRUST (TIMOTHY E. AND SHANNON CAMPOS) Total: 40,000.00 Vendor: CINTAS45263 - CINTAS
CINTAS 5323969801 04/02/2026 SERVICE ACKNOWLEDGEMEN…011-5300-6399 49.11 Vendor CINTAS45263 - CINTAS Total: 49.11
Vendor: CITIESASSOC - CITIES ASSOCIATION OF SANTA CLARA COUNTY CITIES ASSOCIATION OF SANT… CY26-27-04 04/09/2026 Tier 2 Additional TA (2 years) 011-3100-6199 10,000.00 CITIES ASSOCIATION OF SANT… CY26-27-04 04/09/2026 Tier 1 Core Activities & 2 Addit…011-3100-6199 14,000.00 Vendor CITIESASSOC - CITIES ASSOCIATION OF SANTA CLARA COUNTY Total: 24,000.00 Vendor: CUPERTINO95014 - CITY OF CUPERTINO
CITY OF CUPERTINO Misc Receivables 2026- - 0000…04/02/2026 Cost Share 1 011-1100-6199 2,434.63 CITY OF CUPERTINO Misc Receivables 2026- - 0000…04/13/2026 Cost Share 1 011-1100-6199 2,273.33 CITY OF CUPERTINO Misc Receivables 2026- - 0000…04/16/2026 JOINT POLICING CONTRACT W…011-1100-6199 2,954.16 Vendor CUPERTINO95014 - CITY OF CUPERTINO Total: 7,662.12 Vendor: LAP&R94022 - CITY OF LOS ALTOS RECREATION DEPT
CITY OF LOS ALTOS RECREATI… 97894048 04/10/2026 April 2025/2026 Main Street … 011-4120-6361 939.00 Vendor LAP&R94022 - CITY OF LOS ALTOS RECREATION DEPT Total: 939.00 Vendor: LOSALTOS94022 - CITY OF LOS ALTOS
CITY OF LOS ALTOS 122 04/08/2026 Utility Maintenance PG&E Elec…011-4600-6145 74.85 Vendor LOSALTOS94022 - CITY OF LOS ALTOS Total: 74.85
Vendor: CIVIC66502 - CIVICPLUS
CIVICPLUS 359442 04/02/2026 5 ADMIN-PUBLISHER USER & … 011-1300-6209 7,544.88 Vendor CIVIC66502 - CIVICPLUS Total: 7,544.88
Vendor: CLERKBASE01 - CLERKBASE
CLERKBASE INV-000015 02/18/2026 OB2 10K & Appleication Annua…011-1300-6209 1,435.00

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 3 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CLERKBASE 12874 04/01/2026 ANNUAL SUBSCRIPTION 10/31…011-1300-6209 1,435.00 Vendor CLERKBASE01 - CLERKBASE Total: 2,870.00
Vendor: DAILY94301 - DAILY POST
DAILY POST 95914 04/06/2026 Press Release-3/25/26 011-1100-6207 450.00 Vendor DAILY94301 - DAILY POST Total: 450.00
Vendor: STALDER01 - DANA STALDER
DANA STALDER SR21-0005 04/08/2026 REFUND DEPOSIT SR21-0005 011-0000-2301 214.75 Vendor STALDER01 - DANA STALDER Total: 214.75
Vendor: THOMAS02 - DAVID AND BECKY THOMAS
DAVID AND BECKY THOMAS BLD24-0362 ELEC 04/07/2026 REFUND DEPOSIT-12000 KATE…011-0000-2303 40,000.00 DAVID AND BECKY THOMAS BLD24-0362 FD 04/16/2026 REFUND DEPOSIT 12000 KATE… 011-0000-2303 1,800.00 Vendor THOMAS02 - DAVID AND BECKY THOMAS Total: 41,800.00 Vendor: DIAMOND01 - DIAMOND QUALITY PRINTING INC.

DIAMOND QUALITY PRINTING …4.10.2026 04/10/2026 April 2026 Diamond Quality St…011-4120-6361 202.34 Vendor DIAMOND01 - DIAMOND QUALITY PRINTING INC. Total: 202.34 Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2026-13 04/02/2026 CDD - Planning Permit Review,…011-3100-6111 6,213.60 DKG CONSULTANTS, LLC 2026-19 04/02/2026 CDD Planning Permit Review, … 011-3100-6111 7,300.98 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 13,514.58 Vendor: DMD01 - DMD GENERAL CONSTRUCTION, INC.

DMD GENERAL CONSTRUCTI… BLD20-0505 (MEP&BUILDING) 04/07/2026 FEES REFUND BLD20-0505 ME…011-3200-6128 2,525.00 Vendor DMD01 - DMD GENERAL CONSTRUCTION, INC. Total: 2,525.00 Vendor: DOMICILE01 - DOMICILE CONSTRUCTION
DOMICILE CONSTRUCTION BLD20-0072 FD 04/16/2026 REFUND DEPOSIT - 12998 VIS… 011-0000-2303 1,084.82 DOMICILE CONSTRUCTION BLD20-0072-FD 04/16/2026 REFUND DEPOSIT - 12998 VIS… 011-0000-2303 1,084.82 Vendor DOMICILE01 - DOMICILE CONSTRUCTION Total: 2,169.64 Vendor: DOOLITTLE01 - DOOLITTLE NANCY C C ET AL
DOOLITTLE NANCY C C ET AL BLD24-0091 04/08/2026 REFUND DEPOSIT - 12300 ME… 011-0000-2303 40,000.00 DOOLITTLE NANCY C C ET AL BLD24-0091 FD 04/16/2026 REFUND DEPOSIT-12300 MEL… 011-0000-2303 25,850.00 Vendor DOOLITTLE01 - DOOLITTLE NANCY C C ET AL Total: 65,850.00 Vendor: EAGLE94043 - EAGLE AWARDS
EAGLE AWARDS 4.17.2026 04/17/2026 Eagle Awards Plaques run Pat… 011-4120-6361 499.65 Vendor EAGLE94043 - EAGLE AWARDS Total: 499.65
Vendor: ADAMS01 - EARL ADAMS TILE-COPING & PLASTERING, INC.

EARL ADAMS TILE-COPING & … BLD21-0122-FD 04/16/2026 REFUND DEPOSIT-11550 CRES… 011-0000-2303 238.14 Vendor ADAMS01 - EARL ADAMS TILE-COPING & PLASTERING, INC. Total: 238.14 Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Little League 011-5100-6123 450.00 ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Multipurpose Room 011-5100-6123 206.00 ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Westwind Barn 011-5300-6123 445.00 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 1,101.00 Vendor: COHEN01 - ELI AND MARGARITA COHEN LIBING TRUST
ELI AND MARGARITA COHEN L…BLD21-0307-FD 04/16/2026 REFUND DEPOSIT - 26759 SH… 011-0000-2303 675.00 Vendor COHEN01 - ELI AND MARGARITA COHEN LIBING TRUST Total: 675.00 Vendor: VIAJAR01 - ELIZABETH G. VIAJAR
ELIZABETH G. VIAJAR 2026-CSMFO CONFERENCE BV 04/06/2026 2026 CSMFO CONFERENCE 2/… 011-1400-6308 526.73 Vendor VIAJAR01 - ELIZABETH G. VIAJAR Total: 526.73
Vendor: EOA94612 - EOA, INC.

EOA, INC. LAH001-0126 04/09/2026 1/2026 BILLABLE CONTRACT S…011-0000-2301 1,400.00 EOA, INC. LAH001-0126 04/09/2026 1/2026 BILLABLE CONTRACT S…011-0000-2301 1,724.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 BILLABLE CONTRACT S…011-0000-2301 783.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 BILLABLE CONTRACT S…011-0000-2301 1,605.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 ADMIN FEE CONTRACT…011-0000-2301 34.25 EOA, INC. LAH001-0126 04/09/2026 1/2026 ADMIN FEE CONTRACT…011-0000-2301 140.00 EOA, INC. LAH001-0126 04/09/2026 1/2026 ADMIN FEE CONTRACT…011-0000-2301 160.55 EOA, INC. LAH001-0126 04/09/2026 1/2026 ADMIN FEE CONTRACT…011-0000-2301 78.35

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 4 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount EOA, INC. LAH001-0126 04/09/2026 1/2026 BILLABLE CONTRACT S…011-0000-2301 342.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 ADMIN FEE CONTRACT…011-0000-2301 172.45 EOA, INC. LAH001-0126 04/09/2026 1/2026 RECOG ADMIN FEE C… 011-0000-4685 -78.35 EOA, INC. LAH001-0126 04/09/2026 1/2026 RECOG ADMIN FEE C… 011-0000-4685 -172.45 EOA, INC. LAH001-0126 04/09/2026 1/2026 RECOG ADMIN FEE C… 011-0000-4685 -160.55 EOA, INC. LAH001-0126 04/09/2026 1/2026 RECOG ADMIN FEE C… 011-0000-4685 -140.00 EOA, INC. LAH001-0126 04/09/2026 1/2026 RECOG ADMIN FEE C… 011-0000-4685 -34.25 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-4705 -1,724.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-4705 -342.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-4705 -783.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-4705 -1,400.00 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-4705 -1,605.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU EXP CONT… 011-3300-6179 1,724.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU EXP CONT… 011-3300-6179 783.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU REV CONT… 011-3300-6179 1,400.00 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU EXP CONT… 011-3300-6179 342.50 EOA, INC. LAH001-0126 04/09/2026 1/2026 PASSTHRU EXP CONT… 011-3300-6179 1,605.50 Vendor EOA94612 - EOA, INC. Total: 5,856.00
Vendor: CHRISTMANN01 - ERIC CHRISTMANN (SWIMMING POOL PERFECTIONS) ERIC CHRISTMANN (SWIMMI… BLD23-0262 FD 04/23/2026 REFUND DEPOSIT - 27950 ROB…011-0000-2303 1,128.60 Vendor CHRISTMANN01 - ERIC CHRISTMANN (SWIMMING POOL PERFECTIONS) Total: 1,128.60 Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs-Arastra… 011-4740-6125 602.00 FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs Foothill… 011-4740-6125 1,054.00 FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs Fremon…011-4740-6125 1,204.00 FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs Edith P… 011-5100-6122 1,054.00 FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs Westwi… 011-5300-6122 1,204.00 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 5,118.00 Vendor: FREMONT94022 - FREMONT HILLS COUNTRY CLUB
FREMONT HILLS COUNTRY CL… 04.17.2026 04/01/2026 Use of room for City Council … 011-1100-6199 300.00 FREMONT HILLS COUNTRY CL… 4.10.2026 04/01/2026 Use of rooms for City Council… 011-1100-6199 250.00 Vendor FREMONT94022 - FREMONT HILLS COUNTRY CLUB Total: 550.00 Vendor: B15672-RIF - GERALD WRIGHT
GERALD WRIGHT BLD22-0478 FD 04/23/2026 REFUND DEPOSIT - 11930 RH… 011-0000-2303 1,800.00 Vendor B15672-RIF - GERALD WRIGHT Total: 1,800.00
Vendor: MICHAELS01 - GFT BUILDER CORP
GFT BUILDER CORP BLD20-0502 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD20-0502 ME…011-3200-6128 4,752.00 Vendor MICHAELS01 - GFT BUILDER CORP Total: 4,752.00
Vendor: GIULIA02 - GIULIA CONSTRUCTION
GIULIA CONSTRUCTION BLD21-0408 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD21-0408 ME…011-3200-6128 2,525.00 Vendor GIULIA02 - GIULIA CONSTRUCTION Total: 2,525.00
Vendor: GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC.

GLADWELL GOVERNMENTAL … 6063 04/08/2026 Records Retention Legal Revi… 011-1300-6319 400.00 Vendor GLADWELL92352 - GLADWELL GOVERNMENTAL SERVICES, INC. Total: 400.00 Vendor: GOGREEN95128 - GO GREEN NOW, INC.

GO GREEN NOW, INC. 04.01.2026 04/01/2026 Consultant services Feb & Mar…011-1300-6319 1,156.25 Vendor GOGREEN95128 - GO GREEN NOW, INC. Total: 1,156.25 Vendor: GOLDEN04 - GOLDEN BRICK, INC.

GOLDEN BRICK, INC. BLD23-0121-FD 04/08/2026 REFUND DEPOSIT-24985 ONE… 011-0000-2303 2,340.00 GOLDEN BRICK, INC. BLD23-0122-FD 04/10/2026 REFUND DEPOSIT - 24985 ON… 011-0000-2303 1,800.00 Vendor GOLDEN04 - GOLDEN BRICK, INC. Total: 4,140.00
Vendor: GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC GOVERNMENT FORMS AND S… 0360007 04/09/2026 Minute Books&Record of Reso…011-1300-6319 422.12 Vendor GOVERNMENT01 - GOVERNMENT FORMS AND SUPPLIES LLC Total: 422.12

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 5 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: GRAINGER60038 - GRAINGER
GRAINGER 9852401604 04/08/2026 TOILET PAPERROLL,CONTINU… 011-5100-6123 511.84 Vendor GRAINGER60038 - GRAINGER Total: 511.84
Vendor: GREEN95112 - GREENWASTE RECOVERY INC
GREENWASTE RECOVERY INC 0008648474 04/02/2026 Monthly services for Jan-2026 011-1200-6398 1,285.29 Vendor GREEN95112 - GREENWASTE RECOVERY INC Total: 1,285.29 Vendor: GUILD02 - GUILD CRAFT BUILDERS INC.

GUILD CRAFT BUILDERS INC. BLD21-0656 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0656 ME…011-3200-6128 4,010.00 Vendor GUILD02 - GUILD CRAFT BUILDERS INC. Total: 4,010.00 Vendor: ADLPARVAR01 - HAMID ADLPARVAR
HAMID ADLPARVAR BLD23-0559-FD 04/23/2026 REFUND DEPOSIT - 10660 ELO… 011-0000-2303 3,150.00 Vendor ADLPARVAR01 - HAMID ADLPARVAR Total: 3,150.00
Vendor: HAYWARD93901 - HAYWARD LUMBER
HAYWARD LUMBER 1275362 04/02/2026 zz_SOLUMBEREA_10275 6 X 8…011-4740-6125 2,149.75 Vendor HAYWARD93901 - HAYWARD LUMBER Total: 2,149.75
Vendor: HERRERA01 - HERRERA, JONATHAN
HERRERA, JONATHAN BLD22-0133-FD 04/10/2026 REFUND DEPOSIT - 011-0000-2303 2,735.10 Vendor HERRERA01 - HERRERA, JONATHAN Total: 2,735.10
Vendor: HO04 - HO LLOYD AND YANG MENG
HO LLOYD AND YANG MENG BLD21-0395 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0395 ME…011-3200-6128 4,752.00 Vendor HO04 - HO LLOYD AND YANG MENG Total: 4,752.00
Vendor: HPK01 - HPK CORPORATION
HPK CORPORATION BLD21-0077 (MEP) 04/01/2026 MeP & Building Fees Refund B…011-3200-6128 22,572.00 Vendor HPK01 - HPK CORPORATION Total: 22,572.00
Vendor: IRANI02 - IRANI ZUBIN AND MARITA
IRANI ZUBIN AND MARITA BLD21-0282 (MEP&BUILDING) 03/10/2026 FEES REFUND BLD21-0282 ME…011-3200-6128 23,315.00 IRANI ZUBIN AND MARITA BLD21-0283 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0283 ME…011-3200-6128 3,044.00 Vendor IRANI02 - IRANI ZUBIN AND MARITA Total: 26,359.00 Vendor: IRBIS01 - IRBIS HVAC
IRBIS HVAC BLD26-0099 04/07/2026 B031 SMIP 011-0000-2002 7.63 IRBIS HVAC BLD26-0099 04/07/2026 B030 BSASRF OR GREEN FEE 011-0000-2004 3.00 IRBIS HVAC BLD26-0099 04/07/2026 B005 HVAC 011-3200-4308 82.00 IRBIS HVAC BLD26-0099 04/07/2026 B016 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 Vendor IRBIS01 - IRBIS HVAC Total: 167.63
Vendor: JACKSON01 - JACKSON, MATT
JACKSON, MATT EP24-0088 04/08/2026 REFUND DEPOSIT-14221 MIR… 011-0000-2301 733.00 Vendor JACKSON01 - JACKSON, MATT Total: 733.00
Vendor: LIU05 - JINGJING LIU
JINGJING LIU BLD23-0506-FD 04/08/2026 REFUND DEPOSIT - 25959 ALI… 011-0000-2303 1,512.00 Vendor LIU05 - JINGJING LIU Total: 1,512.00
Vendor: KANG02 - JOHNSON KANG
JOHNSON KANG BLD21-0060 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0060 ME…011-3200-6128 2,376.00 Vendor KANG02 - JOHNSON KANG Total: 2,376.00
Vendor: RODRIGUEZ94538 - JOSE RODRIGUEZ
JOSE RODRIGUEZ 4.20.2026 04/20/2026 BASES FOR PATHWAY RUN TR… 011-4120-6361 203.74 Vendor RODRIGUEZ94538 - JOSE RODRIGUEZ Total: 203.74
Vendor: LOPEZ01 - JUANITA LOPEZ (ROYAL POOLS)
JUANITA LOPEZ (ROYAL POOLS) BLD22-0447 FD 04/23/2026 REFUND DEPOSIT - 10629 MA… 011-0000-2303 2,013.58 JUANITA LOPEZ (ROYAL POOLS) BLD23-0749 FD 04/23/2026 REFUND DEPOSIT -13811 CICE…011-0000-2303 2,019.58 JUANITA LOPEZ (ROYAL POOLS) BLD24-0209 FD 04/23/2026 REFUND DEPOSIT-25091 TEPA…011-0000-2303 1,517.68 Vendor LOPEZ01 - JUANITA LOPEZ (ROYAL POOLS) Total: 5,550.84 Vendor: KARAMCHETI01 - KARAMCHETI, VIJAY OR SHANTHI
KARAMCHETI, VIJAY OR SHAN… BLD23-0417-FD 04/10/2026 REFUND DEPOSIT - 27955 ROB…011-0000-2303 3,240.00 Vendor KARAMCHETI01 - KARAMCHETI, VIJAY OR SHANTHI Total: 3,240.00

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 6 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: MOORE06 - KENNETH MOORE TRUSTEE
KENNETH MOORE TRUSTEE BLD21-0222 (MEP&BUILDING) 02/26/2026 FEE REFUND BLD21-0222 ME… 011-3200-6128 3,180.80 Vendor MOORE06 - KENNETH MOORE TRUSTEE Total: 3,180.80
Vendor: KMVT01 - KMVT
KMVT 411 04/02/2026 March 2026 Monthly budgete… 011-1100-6312 3,330.00 Vendor KMVT01 - KMVT Total: 3,330.00
Vendor: MOTCH01 - LANCE MOTCH
LANCE MOTCH BLD26-0113 04/07/2026 B031 SMIP 011-0000-2002 0.50 LANCE MOTCH BLD26-0113 04/07/2026 B030 BSASRF OR GREEN FEE 011-0000-2004 1.00 LANCE MOTCH BLD26-0113 04/07/2026 B001 BUILDING PERMIT 011-3200-4301 271.50 LANCE MOTCH BLD26-0113 04/07/2026 B014 PLAN REVIEW FEE 011-3200-4301 176.48 LANCE MOTCH BLD26-0113 04/07/2026 B016 ELETRONIC PLAN RETEN… 011-3200-4311 75.00 Vendor MOTCH01 - LANCE MOTCH Total: 524.48
Vendor: TAAM01 - MALCOLM TAAM
MALCOLM TAAM #488 04/06/2026 LAH HOPPIN HOUNDS EVENT… 011-4120-6361 418.75 Vendor TAAM01 - MALCOLM TAAM Total: 418.75
Vendor: SIULANGAPO01 - MALIA SIULANGAPO
MALIA SIULANGAPO 2026 CSMFO CONFERENCE 04/07/2026 2026 CSMFO CONFERENCE 2/… 011-1400-6308 341.25 Vendor SIULANGAPO01 - MALIA SIULANGAPO Total: 341.25
Vendor: SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE
MANI SANJAY AND RESHMA T… BLD21-0203 (MEP&BUILDING) 04/02/2026 Fees Refund BLD21-0203 ME… 011-3200-6128 3,861.00 Vendor SANJAY01 - MANI SANJAY AND RESHMA TRUSTEE Total: 3,861.00 Vendor: MCA9454501 - MCA REMODELING INC. (MITCHELL ALVES) MCA REMODELING INC. (MIT… BLD26-0076 04/08/2026 B031 SMIP 011-0000-2002 26.00 MCA REMODELING INC. (MIT… BLD26-0076 04/08/2026 B030 BSASRF OR GREEN FEE 011-0000-2004 8.00 MCA REMODELING INC. (MIT… BLD26-0076 04/08/2026 B014 PLAN REVIEW FEE 011-3200-4301 1,326.00 MCA REMODELING INC. (MIT… BLD26-0076 04/08/2026 B001 BUILDING PERMIT 011-3200-4301 2,040.00 MCA REMODELING INC. (MIT… BLD26-0076 04/08/2026 B016 ELECTRONIC PLAN RETE… 011-3200-4311 75.00 Vendor MCA9454501 - MCA REMODELING INC. (MITCHELL ALVES) Total: 3,475.00 Vendor: MCCi01 - MCCI, LLC
MCCI, LLC RN26961R 04/01/2026 Laserfiche Municipality Site Li… 011-1300-6319 3,417.75 Vendor MCCi01 - MCCI, LLC Total: 3,417.75
Vendor: MCMILLS01 - MCMILLS CONSTRUCTION
MCMILLS CONSTRUCTION BLD21-0592 (MEP&BUILDING) 04/08/2026 Fees Rejund BLD21-0592 ME… 011-3200-6128 2,896.00 Vendor MCMILLS01 - MCMILLS CONSTRUCTION Total: 2,896.00 Vendor: SANJAY02 - MEHROTRA SANJAY AND SANGEETA TRUSTEE MEHROTRA SANJAY AND SAN… BLD23-0670 FD 04/14/2026 REFUND DEPOSIT - 27645 NA… 011-0000-2303 1,800.00 Vendor SANJAY02 - MEHROTRA SANJAY AND SANGEETA TRUSTEE Total: 1,800.00 Vendor: MISOLA01 - MISOLA, JOCELYN
MISOLA, JOCELYN 2026 CSMFO CONFERENCE JM 04/06/2026 2026 CSMFO CONFERENCE 2/… 011-1400-6308 457.63 Vendor MISOLA01 - MISOLA, JOCELYN Total: 457.63
Vendor: NEXCAPITAL01 - NEX CAPITAL DEVELOPMENT, LLC
NEX CAPITAL DEVELOPMENT, … BLD21-0537 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0537 ME…011-3200-6128 2,153.00 Vendor NEXCAPITAL01 - NEX CAPITAL DEVELOPMENT, LLC Total: 2,153.00 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (3.20.26) 04/22/2026 4401266601-Traffic Control @…011-4600-6363 77.92 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405272653-Traffic Control Se…011-4600-6363 10.54 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682213-26379 Fremont … 011-4600-6363 67.57 P G & E 4405682412-9 (3.20.26) 04/22/2026 4401767901-Traffic Control Se…011-4600-6363 94.90 P G & E 4405682412-9 (3.20.26) 04/22/2026 4402054371-Traffic Control @…011-4600-6363 16.56 P G & E 4405682412-9 (3.20.26) 04/22/2026 4403326121-Traffic Control Se…011-4600-6363 21.01 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405844999-Traffic Control Se…011-4600-6363 54.99 P G & E 4405682412-9 (3.20.26) 04/22/2026 7451396002-26379 Fremont … 011-4600-6363 106.08 P G & E 4405682412-9 (3.20.26) 04/22/2026 4408652118-27535 Purissima… 011-5100-6363 44.51 P G & E 4405682412-9 (3.20.26) 04/22/2026 4409384506-27535 Purissima… 011-5100-6363 6.39 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682318-27535 Purissima… 011-5100-6363 758.29

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 7 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount P G & E 4405682412-9 (3.20.26) 04/22/2026 4402680322-27535 Purissima… 011-5100-6363 164.10 Vendor PGE95899 - P G & E Total: 1,422.86
Vendor: PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC PACIFIC PRODUCTS AND SERV… 37889 04/02/2026 PRIVATE ROAD 18X18 .080 HIP…011-4740-6341 390.50 Vendor PACIFIC92806 - PACIFIC PRODUCTS AND SERVICES LLC Total: 390.50 Vendor: PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC PALAMERICAN SECURITY (SILI… 186653 03/21/2026 Residential Patrol Services 011-2100-6199 15,457.50 Vendor PALAMERICAN33716 - PALAMERICAN SECURITY (SILICON VALLEY) INC Total: 15,457.50 Vendor: SCOTT03 - PAUL SCOTT, KATIE SCOTT
PAUL SCOTT, KATIE SCOTT BLD21-0423 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0423 ME…011-3200-6128 4,752.00 Vendor SCOTT03 - PAUL SCOTT, KATIE SCOTT Total: 4,752.00 Vendor: MILNER01 - PETER G MILNER
PETER G MILNER BLD21-0140 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD21-0140 ME…011-3200-6128 1,040.00 Vendor MILNER01 - PETER G MILNER Total: 1,040.00
Vendor: PGE01 - PG&E
PG&E EP23-0057 04/02/2026 REFUND DEPOSIT - 12033 GRE…011-0000-2301 733.00 PG&E EP23-0094 04/02/2026 REFUND DEPOSIT - 12131 OA… 011-0000-2301 139.00 PG&E EP23-0096 04/08/2026 REFUND DEPOSIT 25091 TEPA… 011-0000-2301 139.00 PG&E EP25-0136 04/09/2026 REFUND DEPOSIT - 122663 C… 011-0000-2301 725.00 PG&E EP23-0008 04/10/2026 REFUND DEPOSIT - 12435 HIL… 011-0000-2301 733.00 PG&E EP23-0078 04/10/2026 REFUND DEPOSIT -25091 TEPA…011-0000-2301 139.00 Vendor PGE01 - PG&E Total: 2,608.00
Vendor: BJURMAN03 - PHILLIP BJURMAN (PHOENIX POOL SYSTEM) PHILLIP BJURMAN (PHOENIX … BLD22-0444 FD 04/23/2026 REFUND DEPOSIT -24269 DA… 011-0000-2303 1,080.00 PHILLIP BJURMAN (PHOENIX … BLD24-0384 FD 04/23/2026 REFUND DEPOSIT-13010 EAST… 011-0000-2303 1,800.00 Vendor BJURMAN03 - PHILLIP BJURMAN (PHOENIX POOL SYSTEM) Total: 2,880.00 Vendor: PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA POOLED LIABILITY ASSURANCE…PLAN-0533 04/01/2026 General Liability Claims 011-1510-6371 309.50 Vendor PLANJPA - POOLED LIABILITY ASSURANCE NETWORK JPA Total: 309.50 Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…011-4740-6364 -376.00 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…011-4740-6364 95.76 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…011-4740-6364 45.42 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…011-5100-6364 112.11 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…011-5100-6364 4,770.88 Vendor V0980 - PURISSIMA HILLS WATER Total: 4,648.17
Vendor: CHIRUVOLU01 - RAVI AND APARNA CHIRUVOLU
RAVI AND APARNA CHIRUVOLU BLD22-0597 FD 04/23/2026 REFUND DEPOSIT - 12011 GRE…011-0000-2303 1,242.00 Vendor CHIRUVOLU01 - RAVI AND APARNA CHIRUVOLU Total: 1,242.00 Vendor: REDWOOD94607 - REDWOOD PUBLIC LAW, LLP
REDWOOD PUBLIC LAW, LLP 19456 03/13/2026 Labor&Employment Legal Serv…011-1200-6112 3,237.70 REDWOOD PUBLIC LAW, LLP 19866 04/13/2026 LABOR & EMPLOYMENT LEGAL…011-1500-6112 4,607.50 REDWOOD PUBLIC LAW, LLP 19863 04/16/2026 GREENSHEETS GPA INITIATIVE…011-1500-6112 1,743.38 REDWOOD PUBLIC LAW, LLP 19870 04/16/2026 MICHAEL GRADY V LAH 3/31/… 011-1500-6112 7,762.29 Vendor REDWOOD94607 - REDWOOD PUBLIC LAW, LLP Total: 17,350.87 Vendor: RENNE01 - RENNE PUBLIC LAW GROUP, LLP
RENNE PUBLIC LAW GROUP, L… 16551 04/14/2026 PROFESSIONAL SERVICES 3/5… 011-1500-6112 13,117.13 Vendor RENNE01 - RENNE PUBLIC LAW GROUP, LLP Total: 13,117.13 Vendor: SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION SANTA CLARA COUNTY CITY … 2026 MEMBERSHIP 04/20/2026 2026 MEMBERSHIP SCCC MA… 011-1200-6302 300.00 Vendor SCCCMA - SANTA CLARA COUNTY CITY MANAGERS' ASSOCIATION Total: 300.00 Vendor: SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT
SANTA CLARA COUNTY SHERI… 1800097744 04/01/2026 Services for Apr 2026 011-2100-6152 229,605.50 Vendor SCCSHERIFF - SANTA CLARA COUNTY SHERIFF'S DEPT Total: 229,605.50

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 8 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCHROEDER03 - SCHROEDER, MARIANNE ET-AL
SCHROEDER, MARIANNE ET-AL EP23-0119 04/14/2026 REFUND DEPOSIT - 13109 BY… 011-0000-2301 733.00 Vendor SCHROEDER03 - SCHROEDER, MARIANNE ET-AL Total: 733.00 Vendor: RAHMAN02 - SHAHRIAR RAHMAN
SHAHRIAR RAHMAN EP23-0113 04/13/2026 REFUND DEPOSIT - 12805 DEE…011-0000-2301 733.00 Vendor RAHMAN02 - SHAHRIAR RAHMAN Total: 733.00
Vendor: SAAD01 - SHAKIR SAAD A AND KAMILA T
SHAKIR SAAD A AND KAMILA T BLD20-0561 (MEP) 04/01/2026 Fees REfund BLD20-0561 MEP 011-3200-6128 3,555.00 Vendor SAAD01 - SHAKIR SAAD A AND KAMILA T Total: 3,555.00 Vendor: SOMEKH03 - SOMEKH SASSON R TRUSTEE & ET AL
SOMEKH SASSON R TRUSTEE … BLD23-0138-FD 04/10/2026 REFUND DEPOSIT - 1375 MIR… 011-0000-2303 2,250.00 Vendor SOMEKH03 - SOMEKH SASSON R TRUSTEE & ET AL Total: 2,250.00 Vendor: STONEBROOK01 - STONEBROOK ENTERPRISES INC.

STONEBROOK ENTERPRISES I… BLD22-0456 FD 04/23/2026 REFUND DEPOSIT - 24719 PRO…011-0000-2303 1,278.00 Vendor STONEBROOK01 - STONEBROOK ENTERPRISES INC. Total: 1,278.00 Vendor: SUCHTER01 - SUCHTER, HEATHER
SUCHTER, HEATHER BLD21-0588 (MEP&BUILDING) 04/02/2026 FEES REFUND BLD21-0588 ME…011-3200-6128 4,063.97 Vendor SUCHTER01 - SUCHTER, HEATHER Total: 4,063.97
Vendor: SUNPLUS01 - SUN PLUS VENTRES LLC
SUN PLUS VENTRES LLC BLD21-0345 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD21-0345 ME…011-3200-6128 17,969.00 Vendor SUNPLUS01 - SUN PLUS VENTRES LLC Total: 17,969.00 Vendor: SUPERIOR01 - SUPERIOR BUILDING GROUP
SUPERIOR BUILDING GROUP BLD21-0344-FD 04/10/2026 REFUND DEPOSIT - 11841 FR… 011-0000-2303 1,350.00 Vendor SUPERIOR01 - SUPERIOR BUILDING GROUP Total: 1,350.00 Vendor: SYNEGEN60143 - SYNEGEN, INC
SYNEGEN, INC 379162 03/17/2026 2026 Tracker Enhancements. I…011-1200-6199 4,000.00 Vendor SYNEGEN60143 - SYNEGEN, INC Total: 4,000.00
Vendor: ROUSSEL01 - TARA ROUSSEL (ADROIT BUILDER INC)
TARA ROUSSEL (ADROIT BUIL… BLD23-0648-FD 04/10/2026 REFUND DEPOSIT - 256601 FE… 011-0000-2303 1,350.00 Vendor ROUSSEL01 - TARA ROUSSEL (ADROIT BUILDER INC) Total: 1,350.00 Vendor: TBS01 - TBS CONSTRUCTION
TBS CONSTRUCTION BLD21-0447-FD 04/10/2026 REFUND DEPOSIT - 11545 CRE… 011-0000-2303 2,838.00 Vendor TBS01 - TBS CONSTRUCTION Total: 2,838.00
Vendor: LUIS01 - TONY LUIS
TONY LUIS BLD20-0433 (MEP) 04/08/2026 FEES REFUND BLD20-0433 MEP 011-3200-6128 1,530.00 Vendor LUIS01 - TONY LUIS Total: 1,530.00
Vendor: P8517-EP - TRENCH FREE INC
TRENCH FREE INC EP23-0144 04/23/2026 REFUND DEPOSIT - 26616 WE… 011-0000-2301 52.00 Vendor P8517-EP - TRENCH FREE INC Total: 52.00
Vendor: CRAFTSMEN95119 - UNITED CRAFTSMEN INC
UNITED CRAFTSMEN INC 12511 04/06/2026 Printing of 2500 #10 recycled … 011-1400-6301 891.59 UNITED CRAFTSMEN INC 12515 04/07/2026 Printing of 250 business cards …011-1100-6304 131.85 Vendor CRAFTSMEN95119 - UNITED CRAFTSMEN INC Total: 1,023.44 Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-6024704 04/14/2026 WWCB Rental Charge 4/14/26…011-5300-6398 64.98 UNITED SITE SERVICES INC 114-14222568 04/21/2026 DXR Deluxe Restroom 4/3/26 011-4120-6361 282.82 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 347.80 Vendor: PARS90051 - US BANK PARS ACCOUNT #6746050100
US BANK PARS ACCOUNT #67… 04.14.26 04/14/2026 #6746050100-PENSION TRUST…011-0000-1025 100,000.00 Vendor PARS90051 - US BANK PARS ACCOUNT #6746050100 Total: 100,000.00 Vendor: VIA01 - VIA BUILDERS INC
VIA BUILDERS INC BLD21-0148 (MEP&BUILDING) 04/08/2026 FEES REFUND BLD21-0148 ME…011-3200-6128 2,525.00 Vendor VIA01 - VIA BUILDERS INC Total: 2,525.00
Vendor: VDE94041 - VICTORIA DYE EQUESTRIAN, LLC
VICTORIA DYE EQUESTRIAN, L… 04.23.26 03/26/2026 WestWind Barn Management …011-5300-6199 3,300.00

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 9 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount VICTORIA DYE EQUESTRIAN, L… 08242025 03/26/2026 WestWind Barn Management …011-5300-6199 3,300.00 VICTORIA DYE EQUESTRIAN, L… 10242025 03/26/2026 WestWind Barn Management …011-5300-6199 3,300.00 Vendor VDE94041 - VICTORIA DYE EQUESTRIAN, LLC Total: 9,900.00 Vendor: WALATKA - WALATKA, PAM
WALATKA, PAM 3.30.2026 03/30/2026 Pam's Yoga Fitness-Winter Ses…011-4110-6111 900.00 Vendor WALATKA - WALATKA, PAM Total: 900.00
Vendor: WEI02 - WEI, LEI
WEI, LEI BLD21-0066 FD 04/16/2026 REFUND DEPOSIT - 26920 AL… 011-0000-2303 1,395.00 Vendor WEI02 - WEI, LEI Total: 1,395.00
Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1038 4.3.26 04/03/2026 ASCE PURCHASING ANNUAL … 011-3300-6302 275.83 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 MMANC ANNUAL MEMBERSH…011-3300-6302 95.00 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 ASCE PURCHASEING ANNUAL… 011-3300-6302 275.83 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 STATE OF MIND PIZZA WORKI… 011-3300-6308 42.59 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 PHO CABIN STAY INTERVIEW … 011-3300-6308 47.62 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 SUMIKA LUNCH WITH L SUN … 011-3300-6308 54.08 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 HOLDER'S COUNTRY DINER … 011-3300-6308 57.02 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 SATURA PATISSERIE PASTRY F… 011-3300-6308 30.15 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 POSH BAGEL BREAKFAST FOR … 011-3300-6308 176.96 WELLS FARGO - VISA 1038 4.3.26 04/03/2026 AMAZON.COM TEMPERATURE…011-3300-6399 32.70 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DOORDASH URBAN PLATE CIT… 011-1100-6309 133.41 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 PANERA BREAD M/TRG MAR1… 011-1100-6309 332.59 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DOORDASH URBAN PLATE ACT…011-1300-6309 63.99 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 URFA BISTRO M/TRNG STAY I… 011-1300-6309 70.00 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 OPENAI CHATGPT SUBSCRIPTI… 011-1300-6313 20.00 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DOORDASH THE GOOD SALAD…011-3100-6309 110.11 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DOORDASH THE GOOD SALAD…011-3100-6309 10.99 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DOORDASH-SOURDOUGH MT… 011-3110-6309 180.57 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 HULU EMERGENCY MANAGE… 011-1200-6199 94.99 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 STARLINK EMERGENCY MANA… 011-1200-6199 120.00 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 AMAZON OFFICE SUPPLIES 011-1200-6301 16.36 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 URFA BISTRO LUNCH MTG ST… 011-1200-6309 64.38 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 MMANC SPEED COUCHING 011-1200-6309 80.00 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 POMPEII LUNCH MEETING ST… 011-1200-6309 64.74 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 POMPEII LUNCH MTG/ STAY I… 011-1200-6309 72.75 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 LITTLE BLUE DOOR LUNCH ME…011-1200-6309 50.86 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 SUMIKA LUNCH MTG STAY IN… 011-1200-6309 63.09 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 ESRI REDLANDS 011-3100-6313 3,850.00 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 USPS MAILING AND PRINTING…011-3200-6304 124.80 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 AMAZON HOPPIN HOUNDS 011-4120-6361 153.04 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 AMAZON HOPPIN HOUNDS 011-4120-6361 19.99 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 AMAZON HOPPIN HOUNDS 011-4120-6361 34.87 WELLS FARGO - VISA 2189 4.3.26 04/03/2026 AMAZON HOPPIN HOUNDS 011-4120-6361 79.63 WELLS FARGO - VISA 2454 4.3.26 04/03/2026 OPEAI CHAT GPT MOTHLY SU… 011-1000-6313 20.00 WELLS FARGO - VISA 5520 4.3.26 04/03/2026 CSMFO MEMBERSHIP CSMFO 011-1400-6302 155.00 WELLS FARGO - VISA 5520 4.3.26 04/03/2026 OPENAI SUBSCRIPTION CHAT… 011-1400-6313 20.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 APA ANNUAL MEMEBERSHIP … 011-3100-6302 845.80 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 SANTA CLARA COUNTY RECO… 011-3100-6304 52.50 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 OPENAI CHATGPT M. AHUMA… 011-3100-6313 20.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 OPENAI CHATGPT B. THAKAR … 011-3100-6313 20.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 ICE B. THAKAR H1B VISA APP/… 011-3100-6332 215.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 SAFEWAY PLANNING COMMIS…011-3110-6309 108.98 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 SAFEWAY PLANNING COMMIS…011-3110-6309 42.75 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 SAFEWAY PLANNING COMMIS…011-3110-6309 65.34 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 DSA CASP RENEWAL APP 011-3200-6302 100.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 DSA CASP CERTIFICATION REN…011-3200-6302 200.00 WELLS FARGO - VISA 9813 4.3.26 04/03/2026 OPENAI CHAGPT J. BRADFORD…011-3200-6313 20.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 8,784.31

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 10 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: XUNCHEN01 - XUN (ERIC) CHEN
XUN (ERIC) CHEN BLD26 - 0064 04/16/2026 01132006199 011-3200-6199 1,000.00 Vendor XUNCHEN01 - XUN (ERIC) CHEN Total: 1,000.00
Vendor: YU10 - YU, ALLEN
YU, ALLEN BLD21-0269 (MEP&BUILDING) 04/06/2026 FEES REFUND BLD21-0269 ME…011-3200-6128 1,782.00 Vendor YU10 - YU, ALLEN Total: 1,782.00
Fund 011 - GENERAL FUND Total: 886,781.77
Fund: 031 - SEWER ASSESSMENT DISTRICT
Vendor: FEDEX - FEDERAL EXPRESS CORP.

FEDERAL EXPRESS CORP. 9-212-15097 04/13/2026 LOAN PAYMENT WEST LOYOL… 031-0100-6303 76.60 Vendor FEDEX - FEDERAL EXPRESS CORP. Total: 76.60
Fund 031 - SEWER ASSESSMENT DISTRICT Total: 76.60
Fund: 041 - GENERAL CIP FUND
Vendor: CORBETT01 - DKG CONSULTANTS, LLC
DKG CONSULTANTS, LLC 2026-13 04/02/2026 CDD - Planning Permit Review,…041-6900-6199 660.20 DKG CONSULTANTS, LLC 2026-19 04/02/2026 CDD Planning Permit Review, … 041-6900-6199 1,009.71 Vendor CORBETT01 - DKG CONSULTANTS, LLC Total: 1,669.91 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 93251 04/02/2026 70N2F DELL SOURCING NEW 6…041-6900-6503 304.46 Vendor EATON03 - EATON AND ASSOCIATES Total: 304.46
Vendor: GRASSROOTS01 - GRASSROOTS ECOLOGY
GRASSROOTS ECOLOGY lahBP0326 04/08/2026 FY2025-26 3RD QTR PYMT OP… 041-6900-6122 29,994.02 Vendor GRASSROOTS01 - GRASSROOTS ECOLOGY Total: 29,994.02 Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 3902187 04/02/2026 REFRIGERATORS CAFE 18.6 CU…041-6900-6623 4,056.18 HOME DEPOT CREDIT SERVICES 3915130 04/02/2026 COUNTERTOP MICROWAVE 041-6900-6623 216.72 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 4,272.90 Vendor: IXP01 - IXP, LLC
IXP, LLC 1112 04/10/2026 REPLACED 12 EXISTING CAME… 041-6900-6209 10,000.00 IXP, LLC 1113 04/10/2026 REPLACE 12 EXISTING CAMER… 041-6900-6209 10,000.00 Vendor IXP01 - IXP, LLC Total: 20,000.00
Vendor: SRROSE95030 - S.R.ROSE ENGINEERING INC
S.R.ROSE ENGINEERING INC LAH-137 04/13/2026 BROADBAND FIBER EXPANSI… 041-6900-6199 750.46 Vendor SRROSE95030 - S.R.ROSE ENGINEERING INC Total: 750.46 Vendor: SABRO95131 - SABRO COMMUNICATIONS, INC.

SABRO COMMUNICATIONS, I… 2734-LAH 03/23/2026 SVCS FOR INSPECT ALL AP UNI…041-6900-6503 450.00 Vendor SABRO95131 - SABRO COMMUNICATIONS, INC. Total: 450.00 Vendor: SUNSHIELD01 - SUNSHIELD SOLUTIONS, INC
SUNSHIELD SOLUTIONS, INC 3194 04/06/2026 Draper Techmatic CLN Roller … 041-6900-6399 5,290.00 Vendor SUNSHIELD01 - SUNSHIELD SOLUTIONS, INC Total: 5,290.00 Fund 041 - GENERAL CIP FUND Total: 62,731.75
Fund: 048 - SEWER FUND CIP
Vendor: CAMOTOR01 - CALIFORNIA MOTOR CONTROL, INC.

CALIFORNIA MOTOR CONTROL…I26-5172 04/23/2026 O'KEEFE SEWAGE PUMP STAT… 048-6900-6625 23,731.06 Vendor CAMOTOR01 - CALIFORNIA MOTOR CONTROL, INC. Total: 23,731.06 Vendor: FREYER94401 - FREYER & LAURETA, INC.

FREYER & LAURETA, INC. 26-153 03/06/2026 248009 Los Altos Hills-Sanitary…048-6900-6625 3,075.00 Vendor FREYER94401 - FREYER & LAURETA, INC. Total: 3,075.00 Fund 048 - SEWER FUND CIP Total: 26,806.06
Fund: 051 - SEWER FUND
Vendor: AT&T PO9011 - AT&T
AT&T 000024920768 04/02/2026 9391037305-O'KEEFE LN AT … 051-4800-6362 33.48 AT&T 000024920285 04/06/2026 9391035739-PURISSIMA/ELE… 051-4800-6362 30.34

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 11 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount AT&T 000024920297 04/06/2026 9391035749-28002 PURISSIM… 051-4800-6362 32.43 Vendor AT&T PO9011 - AT&T Total: 96.25
Vendor: NBS92592 - NBS GOVERNMENT FINANCE GROUP
NBS GOVERNMENT FINANCE … 202603-1443 04/24/2026 District Administration Bonded…051-4800-6199 1,363.68 Vendor NBS92592 - NBS GOVERNMENT FINANCE GROUP Total: 1,363.68 Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682038-O'Keefe Ln @ Do…051-4800-6363 10.33 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682171-O'Keefe Ln @ Do…051-4800-6363 67.44 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682180-28002 Purissima… 051-4800-6363 722.46 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682799-28002 Purissima… 051-4800-6363 172.38 Vendor PGE95899 - P G & E Total: 972.61
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…051-4800-6364 45.42 Vendor V0980 - PURISSIMA HILLS WATER Total: 45.42
Fund 051 - SEWER FUND Total: 2,477.96
Fund: 061 - GENERAL SERVICE FUND
Vendor: AAA94063 - AAA RENTALS
AAA RENTALS 843970 04/06/2026 Water Wagon Trailer #1 3/23/…061-4300-6405 271.03 Vendor AAA94063 - AAA RENTALS Total: 271.03
Vendor: AG94551 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A515747 03/24/2026 QUARTERLY MONITORING For…061-4300-6118 136.26 Vendor AG94551 - AG SECURITY SERVICES, INC. Total: 136.26 Vendor: AMAZON30353 - AMAZON
AMAZON 111P-FPWL-NRPC 03/24/2026 BADGE SOLUTIONS 2/12/26 061-1480-6398 34.35 AMAZON 1714-J3G1-QKY6 03/24/2026 GENERAL SUPPLIES 1/27/26 061-1480-6398 53.94 AMAZON 1NK7-MLVC-J9WL 04/14/2026 KITCHEN SUPPLIES 3/16/26 061-1480-6398 592.21 AMAZON 1RNG-CMY7-3J9H 04/14/2026 OFFICE SUPPLIES 3/13/26 061-1480-6301 30.93 AMAZON 16MM-6PVC-RWNK 04/16/2026 OFFICE SUPPLIES 2/22/26 061-1480-6301 117.08 AMAZON 19FV-NK6C-JP67 04/16/2026 OFFICE SUPPLIES 2/26/26 061-1480-6301 21.60 AMAZON 1KXF-KRRT-G936 04/16/2026 Energizer Alkaline Power AAA… 061-1480-6398 38.91 AMAZON 1NPY-H9X1-PDJL 04/16/2026 COMPUTER ACCESSORIES 2/2… 061-1480-6314 37.28 AMAZON 1T13-PDFW-GKQC 04/16/2026 KITCHEN SUPPLIES 3/4/26 061-1480-6398 61.89 Vendor AMAZON30353 - AMAZON Total: 988.19
Vendor: ATTMOBILITY - AT&T MOBILITY
AT&T MOBILITY 287319629759X04102026 04/02/2026 650-531-5123-MAINTENANCE… 061-4300-6362 50.53 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-504-4496-MAINTENANCE… 061-4300-6362 45.48 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-823-3362-MAINTENANCE… 061-4300-6362 45.48 AT&T MOBILITY 287319629759X04102026 04/02/2026 650-519-8801-MAINTENANCE… 061-4300-6362 50.53 Vendor ATTMOBILITY - AT&T MOBILITY Total: 192.02
Vendor: AT&T 60197_5014 - AT&T
AT&T 256795714 (3.10.26) 04/14/2026 INTERNET MONTHLY CHARGES…061-1480-6362 117.70 Vendor AT&T 60197_5014 - AT&T Total: 117.70
Vendor: AT&T PO9011 - AT&T
AT&T 000024920298 04/02/2026 9391035750-27400 PURISSIM… 061-4300-6362 63.30 AT&T 000024920290 04/06/2026 9391035742-26379 FREMONT…061-1480-6362 1,075.45 AT&T 000024920291 04/06/2026 9391035743-26379 FREMONT…061-1480-6362 31.91 AT&T 000024920294 04/06/2026 9391035746-26379 FREMONT…061-1480-6362 342.56 Vendor AT&T PO9011 - AT&T Total: 1,513.22
Vendor: CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES CHEVRON AND TEXACO CARD …111841543 04/14/2026 SMALL FLEET FUEL 3/12-4/3/26 061-4300-6342 104.88 CHEVRON AND TEXACO CARD …111841543 04/14/2026 FLEET FUEL 3/12-4/3/26 061-4400-6342 440.08 Vendor CHEVRON28272 - CHEVRON AND TEXACO CARD SERVICES Total: 544.96 Vendor: CINTAS- UNIFORMS - CINTAS CORPORATION
CINTAS CORPORATION 4261637210 03/06/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61 CINTAS CORPORATION 4261637210 03/06/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4263188185 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 12 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount CINTAS CORPORATION 4263188185 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4263934141 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.61 CINTAS CORPORATION 4263934141 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4264691502 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 191.76 CINTAS CORPORATION 4264691502 04/02/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 CINTAS CORPORATION 4265342972 04/10/2026 UNIFORMS & HOUSEKEEPING …061-4300-6123 347.06 CINTAS CORPORATION 4265342972 04/10/2026 UNIFORMS & HOUSEKEEPING …061-4300-6324 151.84 Vendor CINTAS- UNIFORMS - CINTAS CORPORATION Total: 1,872.85 Vendor: CIVIC66502 - CIVICPLUS
CIVICPLUS #365501 04/02/2026 ADA&SECTION 508 COMPLIA… 061-1480-6210 3,984.08 Vendor CIVIC66502 - CIVICPLUS Total: 3,984.08
Vendor: COMCAST19380 - COMCAST BUSINESS
COMCAST BUSINESS 266750413 04/16/2026 CALNET MONTHLY SERVICES 4…061-1480-6362 951.22 Vendor COMCAST19380 - COMCAST BUSINESS Total: 951.22
Vendor: COMCAST LOCAL ACCTS - COMCAST
COMCAST 8155200160017176 4.3.26 04/03/2026 CABLE & INTERNET SERVICES … 061-1480-6310 116.52 Vendor COMCAST LOCAL ACCTS - COMCAST Total: 116.52
Vendor: CORODATA90084 - CORODATA SHREDDING INC.

CORODATA SHREDDING INC. DN 1574675 04/20/2026 1 32 Gallon Console & Shred E…061-1480-6323 1,522.28 Vendor CORODATA90084 - CORODATA SHREDDING INC. Total: 1,522.28 Vendor: EATON03 - EATON AND ASSOCIATES
EATON AND ASSOCIATES 93299 04/14/2026 IT MANAGED SERVICES-APRIL …061-1480-6111 13,262.00 Vendor EATON03 - EATON AND ASSOCIATES Total: 13,262.00
Vendor: SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Parks & Recreation Building 061-1480-6123 285.00 ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Janitorial Services for April -2… 061-1480-6123 2,020.00 ECAPITAL COMMERCIAL FINA… 106539 04/01/2026 Corporation Yard 061-4300-6123 465.00 ECAPITAL COMMERCIAL FINA… 106492 04/02/2026 SUPPLIES DELIVERED 3/25/26 061-1480-6118 348.11 Vendor SIGNIFICANT95125 - ECAPITAL COMMERCIAL FINANCE GROUP Total: 3,118.11 Vendor: ADT01 - EVERON
EVERON 160706724 04/01/2026 Services Provided (04/01/26 0…061-1480-6118 184.98 Vendor ADT01 - EVERON Total: 184.98
Vendor: FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC FRANK AND GROSSMAN LAN… 40469 04/01/2026 Landscape Maint Svcs LAH To… 061-1480-6122 2,409.00 Vendor FRANK94545 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS INC Total: 2,409.00 Vendor: GARDENLAND95008 - GARDENLAND CENTER INC.

GARDENLAND CENTER INC. 1244602 04/09/2026 TRUFUEL50-GAL, CASE OF 4 4… 061-4400-6342 107.17 GARDENLAND CENTER INC. 1244605 04/09/2026 33 RSF Rapid Super Chain, 6.9… 061-4400-6398 367.75 Vendor GARDENLAND95008 - GARDENLAND CENTER INC. Total: 474.92 Vendor: HOME85062 - HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 7045127 03/26/2026 56-60LB SAKRETE CONCRETE … 061-4300-6398 261.50 HOME DEPOT CREDIT SERVICES 1408320 04/02/2026 DEEP CARPET CLEANER 061-4300-6398 271.72 HOME DEPOT CREDIT SERVICES 1628650 04/02/2026 MICROWAVE & XGT BRUSHLE… 061-4300-6398 837.70 HOME DEPOT CREDIT SERVICES 1830235 04/02/2026 HP ELECTRIC SINGLE TANK AIR…061-4300-6398 805.34 Vendor HOME85062 - HOME DEPOT CREDIT SERVICES Total: 2,176.26 Vendor: LAHARDWARE94022 - LOS ALTOS HARDWARE INC
LOS ALTOS HARDWARE INC 38267/1 04/06/2026 12V 8A LeadAcid Battery 061-4300-6398 87.28 LOS ALTOS HARDWARE INC 38318 /1 04/06/2026 4" TIMBER SCREW 3/6/26 061-4300-6398 62.17 LOS ALTOS HARDWARE INC 38324/1 04/06/2026 1-1/2" CHIP BRUSH 3/6/26 061-4300-6398 23.77 LOS ALTOS HARDWARE INC 38375/1 04/06/2026 DIABLO STEEL DEMON 20/24 … 061-4300-6398 28.36 LOS ALTOS HARDWARE INC 38427/1 04/06/2026 5/8"-3/4" HOSE FEMALE MEN… 061-4300-6398 10.90 LOS ALTOS HARDWARE INC 38514/1 04/06/2026 WHT MARKING SPRAY 3/10/26 061-4300-6398 47.97 LOS ALTOS HARDWARE INC 38532/1 04/06/2026 8X8" TAMPER STEEL HANDLE … 061-4300-6398 141.85 LOS ALTOS HARDWARE INC 38552/1 04/06/2026 Clorox 121OZ GermBleach 3/… 061-4300-6398 59.99 LOS ALTOS HARDWARE INC 38609 /1 04/06/2026 28OZ Ajax ORG Dish Soap 3/2… 061-4300-6398 19.61 LOS ALTOS HARDWARE INC 641137/1 04/06/2026 COUPLING PVC THRD 3/4 FIP … 061-4300-6398 15.65 LOS ALTOS HARDWARE INC 38598 /1 04/08/2026 64OZ Carnuba Wax/Wash 849…061-4400-6399 146.14

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 13 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount LOS ALTOS HARDWARE INC 38648 /1 04/08/2026 4LB RAT&MOUSE POISON 061-4300-6118 87.28 Vendor LAHARDWARE94022 - LOS ALTOS HARDWARE INC Total: 730.97 Vendor: METRO94002 - METRO MOBILE COMMUNICATIONS INC.

METRO MOBILE COMMUNICA…51040 04/01/2026 MetroNet VHF Repeater Servi… 061-4300-6362 168.00 Vendor METRO94002 - METRO MOBILE COMMUNICATIONS INC. Total: 168.00 Vendor: METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY METROPOLITAN LIFE INSURA… TS05957300 0001 4.14.26 04/20/2026 DENTAL&VISION COVERAGE 4…061-0000-2233 6,236.06 Vendor METLIFE64180 - METROPOLITAN LIFE INSURANCE COMPANY Total: 6,236.06 Vendor: MISSION01 - MissionSquare
MissionSquare PLAN 100316 4.3.2026 04/01/2026 PLAN 100316 4.3.26 40E-401A…061-0000-2204 8,558.24 MissionSquare PLAN 304465 4.3.2026 04/01/2026 PLAN 304465 4.3.26 457 EE 061-0000-2204 6,384.04 MissionSquare PLAN 100316 4.17.26 04/17/2026 PLAN 100316 40E-401AEE 41… 061-0000-2204 8,695.36 MissionSquare PLAN 304465 4.17.26 04/17/2026 PLAN 304465 457 WW 4/17/2…061-0000-2204 6,454.80 Vendor MISSION01 - MissionSquare Total: 30,092.44
Vendor: PGE95899 - P G & E
P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682220-26379 Fremont … 061-1480-6363 229.29 P G & E 4405682412-9 (3.20.26) 04/22/2026 4407077119-26379 Fremont … 061-1480-6363 8.43 P G & E 4405682412-9 (3.20.26) 04/22/2026 4402300500-26379 Fremont … 061-1480-6363 10.64 P G & E 4405682412-9 (3.20.26) 04/22/2026 4407614003-26375 Fremont … 061-1480-6363 20.15 P G & E 4405682412-9 (3.20.26) 04/22/2026 4402032093-26379 Fremont … 061-1480-6363 102.10 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682301-26375 Fremont … 061-1480-6363 50.49 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682320-27400 Purissima… 061-4300-6363 505.13 P G & E 4405682412-9 (3.20.26) 04/22/2026 4405682820-27400 Purissima… 061-4300-6363 119.76 Vendor PGE95899 - P G & E Total: 1,045.99
Vendor: STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC.

PERFORMANCE SYSTEMS INT… 3991729 (CUST-41064341) 04/02/2026 Annual Monitoring Alarm 4/1… 061-1480-6118 720.00 PERFORMANCE SYSTEMS INT… 3994614 (CUST-41064341) 04/03/2026 Quarterly Monitoring-4/1/26-… 061-1480-6118 111.00 Vendor STATCOMM01 - PERFORMANCE SYSTEMS INTEGRATION, INC. Total: 831.00 Vendor: PITNEY15250 - PITNEY BOWES INC
PITNEY BOWES INC 8000-9000-1096-1328 (3.13.2… 03/24/2026 METER REFILL SN-6027240 2/… 061-1480-6303 829.15 PITNEY BOWES INC 8000900010961328 (4/13/26) 04/13/2026 Meter Refill SN-6027240 3/20… 061-1480-6303 1,078.52 Vendor PITNEY15250 - PITNEY BOWES INC Total: 1,907.67
Vendor: V0980 - PURISSIMA HILLS WATER
PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…061-1480-6364 276.36 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…061-1480-6364 641.36 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…061-1480-6364 606.76 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…061-1480-6364 45.42 PURISSIMA HILLS WATER MARCH-26 (3.2.26-4.1.26) 04/10/2026 MARCH-2026 PURISSIMA HILL…061-4300-6364 154.92 Vendor V0980 - PURISSIMA HILLS WATER Total: 1,724.82
Vendor: SHARP_JPA - SHARED AGENCY RISK POOL
SHARED AGENCY RISK POOL INV0053 04/02/2026 25/26 Q4 WORKERS' COMPEN…061-1470-6029 30,051.50 Vendor SHARP_JPA - SHARED AGENCY RISK POOL Total: 30,051.50 Vendor: SHARP91185 - SHARP BUSINESS SYSTEMS
SHARP BUSINESS SYSTEMS 9005757322 04/04/2026 #102455826&103050113 2/2… 061-1480-6402 688.08 Vendor SHARP91185 - SHARP BUSINESS SYSTEMS Total: 688.08 Vendor: STAPLES30348 - STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT 6059261013 03/25/2026 OFFICE SUPPLIES 3/25/26 061-1480-6301 44.58 STAPLES BUSINESS CREDIT 6059261015 03/25/2026 KITCHEN SUPPLIES 3/25/26 061-1480-6398 59.19 STAPLES BUSINESS CREDIT 6059261014 03/26/2026 PAPER CHECKS SUPPLIES FOR … 061-1480-6301 85.53 STAPLES BUSINESS CREDIT 6059261022 03/26/2026 HP 87A BLACK FOR FINANCE T…061-1480-6301 650.20 STAPLES BUSINESS CREDIT 6059261016 04/01/2026 PICKUP/NO RESHIP/CREDIT P… 061-1480-6301 -86.60 STAPLES BUSINESS CREDIT 6059261018 04/02/2026 OFFICE SUPPLIES 3/25/26 061-1480-6301 121.60 STAPLES BUSINESS CREDIT 6059261020 04/02/2026 OFFICE SUPPLIES 4/24/26 061-1480-6301 192.23 STAPLES BUSINESS CREDIT 6059261021 04/02/2026 OFFICE SUPPLIES 3/25/26 061-1480-6301 8.28 STAPLES BUSINESS CREDIT CM0000007 04/02/2026 PICKUP/NO RESHIP/CREDIT P… 061-1480-6301 -86.05 Vendor STAPLES30348 - STAPLES BUSINESS CREDIT Total: 988.96

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 14 of 18
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SUN64180 - SUN LIFE
SUN LIFE 925773-0001 (4.16.26) 04/16/2026 EMPLOPYEE LIFE FOR MAY-26 061-0000-2225 963.29 SUN LIFE 925773-0001 (4.16.26) 04/16/2026 EMPLOYEE AD&D FOR MAY-26 061-0000-2225 124.30 SUN LIFE 925773-0001 (4.16.26) 04/16/2026 EMPLOYEE LONG TERM DISAB…061-0000-2226 1,596.64 SUN LIFE 925773-0001 (3.17.26) 04/21/2026 EMPLOYEE AD&D 4/1-30/26 061-0000-2225 123.88 SUN LIFE 925773-0001 (3.17.26) 04/21/2026 EMPLOYEE LIFE 4/1-30/26 061-0000-2225 960.07 SUN LIFE 925773-0001 (3.17.26) 04/21/2026 EMPLOYEE L/TERM DISABILITY…061-0000-2226 1,588.95 Vendor SUN64180 - SUN LIFE Total: 5,357.13
Vendor: UNITED85072 - UNITED SITE SERVICES INC
UNITED SITE SERVICES INC INV-6034031 04/20/2026 Rental Charge 4/15-20/2026 061-1480-6398 849.24 Vendor UNITED85072 - UNITED SITE SERVICES INC Total: 849.24 Vendor: USBANK63179 - US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE 579213075 04/13/2026 POOL5 B&W 500-0698340-000…061-1480-6402 1,338.72 Vendor USBANK63179 - US BANK EQUIPMENT FINANCE Total: 1,338.72 Vendor: VSP94145 - VISION SERVICE PLAN INSURANCE CO
VISION SERVICE PLAN INSURA… 824872922 (3.19.26) 04/23/2026 VISION MONTHLY CHARGES 3… 061-0000-2233 547.79 Vendor VSP94145 - VISION SERVICE PLAN INSURANCE CO Total: 547.79 Vendor: WF_VISA60197 - WELLS FARGO - VISA
WELLS FARGO - VISA 1472 4.3.26 04/03/2026 STAMPRINTS TOWN CENTER … 061-1480-6301 78.00 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 CHARGE PREZI.COM TOWN C… 061-1480-6313 228.00 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 SAFEWAY SPECIAL EVENTS&… 061-1480-6361 164.82 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 STATE OF MIND SPECIAL EVE… 061-1480-6361 240.48 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 SAFEWAY SPECIAL EVENT&A… 061-1480-6361 19.99 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 WALGREENS SPECIAL EVENTS… 061-1480-6361 17.45 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 SAFEWAY SPECIAL EVENTS & … 061-1480-6361 51.54 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 DRAEGERS MARKET SPECIAL E…061-1480-6361 47.99 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 SATURA CAKES SPECIAL EVEN… 061-1480-6361 79.50 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 WINGSTOP SPECIAL EVENTS&… 061-1480-6361 204.45 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 SAFEWAY SPECIAL EVENT&A… 061-1480-6361 65.82 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 TONYS COFFEE TOWN CTR OT… 061-1480-6398 94.50 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 WASH-N-FOLD LAH LAUNDER… 061-1480-6398 82.50 WELLS FARGO - VISA 1472 4.3.26 04/03/2026 WASH N FOLD TOWN CTR LA… 061-1480-6398 70.00 Vendor WF_VISA60197 - WELLS FARGO - VISA Total: 1,445.04 Fund 061 - GENERAL SERVICE FUND Total: 117,839.01
Grand Total: 1,096,713.15

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 15 of 18
Report Summary
Fund Summary
Fund Payment Amount
011 - GENERAL FUND 886,781.77
031 - SEWER ASSESSMENT DISTRICT 76.60
041 - GENERAL CIP FUND 62,731.75
048 - SEWER FUND CIP 26,806.06
051 - SEWER FUND 2,477.96
061 - GENERAL SERVICE FUND 117,839.01
Grand Total: 1,096,713.15
Account Summary
Account Number Account Name Payment Amount
011-0000-1025 PARS 115 Trust Pension … 100,000.00
011-0000-2002 Strong Motion Impl Pay… 2,380.68
011-0000-2004 SB 1473 - Fee Payable 780.00
011-0000-2301 Planning Deposits 13,714.35
011-0000-2303 Bond Deposits 218,240.82
011-0000-4685 Administrative Charge -779.73
011-1000-6313 Computer Software 20.00
011-1000-6362 Telephone 50.53
011-1100-6199 Other Contract Services 8,212.12
011-1100-6207 Advertising/Publishing 450.00
011-1100-6304 Printing, copying & scann… 131.85
011-1100-6309 Instruction & Training 466.00
011-1100-6312 Books/Films/Publications 3,330.00
011-1200-6112 Legal - Special Projects Ci… 3,237.70
011-1200-6199 Other Contract Services 4,214.99
011-1200-6301 Office Supplies 16.36
011-1200-6302 City Membership 300.00
011-1200-6309 Instruction & Training 395.82
011-1200-6362 Telephone 141.80
011-1200-6398 Other General Expense 1,285.29
011-1300-6209 Other Program & Proj C… 10,414.88
011-1300-6309 Instruction & Training 133.99
011-1300-6313 Computer Software 20.00
011-1300-6319 Records Management S… 5,396.12
011-1300-6362 Telephone 101.06
011-1400-6301 Office Supplies 891.59
011-1400-6302 City Membership 155.00
011-1400-6308 Travel & Meetings 1,325.61
011-1400-6313 Computer Software 20.00
011-1400-6362 Telephone 202.12
011-1500-6112 Legal - Special Projects 27,230.30
011-1510-6371 Liability Claims Settleme… 309.50
011-2100-6152 Law Enforcement 229,605.50
011-2100-6199 Other Contract Services 15,457.50
011-2100-6362 Telephone 285.31
011-3100-6111 Contract Personnel 13,514.58
011-3100-6199 Other Contract Services 24,000.00
011-3100-6302 City Membership 845.80
011-3100-6304 Printing, copying & scann… 52.50
011-3100-6309 Instruction & Training 121.10
011-3100-6313 Computer Software 3,890.00
011-3100-6332 Town Recruitment 215.00
011-3100-6362 Telephone 91.27
011-3110-6309 Instruction & Training 397.64
011-3200-4301 Building Permits 3,813.98
011-3200-4308 FURNACE/GAS/WATER 82.00
011-3200-4311 Plan Retention Fees 225.00

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 16 of 18
Account Summary
Account Number Account Name Payment Amount
011-3200-6128 Bldg Permit Refund 157,506.77
011-3200-6199 Other Contract Services 1,000.00
011-3200-6302 City Membership 300.00
011-3200-6304 Printing, copying & scann… 124.80
011-3200-6313 Computer Software 20.00
011-3200-6362 Telephone 91.27
011-3300-4705 Engineer's Charges - Con… -5,856.00
011-3300-6179 Engineering Chrgs - Billab… 5,856.00
011-3300-6302 City Membership 646.66
011-3300-6308 Travel & Meetings 408.42
011-3300-6362 Telephone 425.40
011-3300-6399 Other Supplies/Materials 32.70
011-4110-6111 Contract Personnel 900.00
011-4120-6361 Special Events & Awards 3,642.58
011-4600-6145 Traffic Signal Maintenan… 74.85
011-4600-6362 Telephone 133.92
011-4600-6363 Electric 449.57
011-4740-6125 Pathways Maintenance 5,009.75
011-4740-6341 Signs 390.50
011-4740-6364 Water -234.82
011-5100-6122 Lawncare/Landscaping 1,054.00
011-5100-6123 Housekeeping 1,167.84
011-5100-6130 Pest Control 670.00
011-5100-6363 Electric 973.29
011-5100-6364 Water 4,882.99
011-5300-6122 Lawncare/Landscaping 1,204.00
011-5300-6123 Housekeeping 445.00
011-5300-6199 Other Contract Services 9,900.00
011-5300-6362 Telephone 62.26
011-5300-6398 Other General Expense 64.98
011-5300-6399 Other Supplies/Materials 49.11
031-0100-6303 Postage 76.60
041-6900-6122 Lawncare/Landscaping 29,994.02
041-6900-6199 Other Contract Services 2,420.37
041-6900-6209 Other Program & Proj C… 20,000.00
041-6900-6399 Other Supplies/Materials 5,290.00
041-6900-6503 Non-Capital Computer E… 754.46
041-6900-6623 Building & Bldg Improv… 4,272.90
048-6900-6625 Sewer Main Replacement 26,806.06
051-4800-6199 Other Contract Services 1,363.68
051-4800-6362 Telephone 96.25
051-4800-6363 Electric 972.61
051-4800-6364 Water 45.42
061-0000-2204 Deferred Comp Payable 30,092.44
061-0000-2225 Life Insurance Payable 2,171.54
061-0000-2226 Long Term Disability Pay… 3,185.59
061-0000-2233 Dental & Vision Insuranc… 6,783.85
061-1470-6029 Workers Comp Insurance… 30,051.50
061-1480-6111 Contract Personnel 13,262.00
061-1480-6118 Facility Maint & Security 1,364.09
061-1480-6122 Lawncare/Landscaping 2,409.00
061-1480-6123 Housekeeping 2,305.00
061-1480-6210 Website Program/Maint… 3,984.08
061-1480-6301 Office Supplies 1,177.38
061-1480-6303 Postage 1,907.67
061-1480-6310 On-Line Service 116.52
061-1480-6313 Computer Software 228.00
061-1480-6314 Computer Parts 37.28

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 17 of 18
Account Summary
Account Number Account Name Payment Amount
061-1480-6323 Disposal Services 1,522.28
061-1480-6361 Special Events & Awards 892.04
061-1480-6362 Telephone 2,518.84
061-1480-6363 Electric 421.10
061-1480-6364 Water 1,569.90
061-1480-6398 Other General Expense 1,936.73
061-1480-6402 Office Mach & Furniture… 2,026.80
061-4300-6118 Facility Maint & Security 223.54
061-4300-6123 Housekeeping 1,578.65
061-4300-6324 Uniforms 759.20
061-4300-6342 Gas and Oil 104.88
061-4300-6362 Telephone 423.32
061-4300-6363 Electric 624.89
061-4300-6364 Water 154.92
061-4300-6398 Other General Expense 2,673.81
061-4300-6405 Outside Equipment Rent… 271.03
061-4400-6342 Gas and Oil 547.25
061-4400-6398 Other General Expense 367.75
061-4400-6399 Other Supplies/Materials 146.14
Grand Total: 1,096,713.15
Project Account Summary
Project Account Key Payment Amount
**None** 771,781.33
410220 1,669.91
410224 9,562.90
410227-26 754.46
410235 20,000.00
419300 750.46
487918-26 26,806.06
BLD20-0072-FINDEP 2,169.64
BLD21-0066-FD 1,395.00
BLD21-0122-FD 238.14
BLD21-0307-FD 675.00
BLD21-0344-FD 1,350.00
BLD21-0396-FD 18,000.00
BLD21-0447-FD 2,838.00
BLD22-0133-FD 2,735.10
BLD22-0225-FD 1,795.50
BLD22-0322-FD 1,800.00
BLD22-0423-FD 1,152.00
BLD22-0444-FD 1,080.00
BLD22-0447-FD 2,013.58
BLD22-0456-FD 1,278.00
BLD22-0464-FD 1,089.00
BLD22-0478-FD 1,800.00
BLD22-0597-FD 1,242.00
BLD23-0083-FD 1,872.00
BLD23-0121-FD 2,340.00
BLD23-0122-FD 1,800.00
BLD23-0138-FD 2,250.00
BLD23-0195 40,000.00
BLD23-0262-FD 1,128.60
BLD23-0370-FD 2,160.00
BLD23-0417-FD 3,240.00
BLD23-0506-FD 1,512.00
BLD23-0559-FD 3,150.00
BLD23-0648-FD 1,350.00

Expense Approval Report Payment Dates: 4/1/2026 - 4/30/2026 6/3/2026 11:37:02 AM Page 18 of 18
Project Account Summary
Project Account Key Payment Amount
BLD23-0670-FD 1,800.00
BLD23-0749-FD 2,019.58
BLD24-0091-ELEC 40,000.00
BLD24-0091-FD 25,850.00
BLD24-0209-FD 1,517.68
BLD24-0362-ELEC 40,000.00
BLD24-0362-FD 1,800.00
BLD24-0384-FD 1,800.00
CUP25-0004 861.85
EP23-0008 733.00
EP23-0020 733.00
EP23-0057 733.00
EP23-0078 278.00
EP23-0094 139.00
EP23-0113 733.00
EP23-0119 733.00
EP23-0144 52.00
EP24-0088 733.00
EP25-0094 733.00
EP25-0100 733.00
EP25-0136 725.00
R4120-5 989.10
R4130-1 2,449.74
SD25-0044 1,896.95
SD25-0061 376.75
SD25-0063 1,540.00
SD25-0068 1,766.05
SR21-0005 214.75
TR4169-26 29,994.02
Grand Total: 1,096,713.15

ITEM 4B
TOWN OF LOS ALTOS HILLS June 18, 2026
Staff Report to the City Council
SUBJECT: RECEIVE THE APRIL 2026 TREASURER’S REPORT
FROM: Thomas Leung, Finance Director
Varsha Srinivasan, Management Analyst VS
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Receive the April 2026 Treasurer’s Report.

BACKGROUND:

California Government Code Section 41004 requires the City Treasurer to submit a written report and accounting of all receipts, disbursements, and fund balances to the City Clerk and the legislative body. This report fulfills that requirement, summarizing the Town’s financial transactions for its cash and investment accounts for the month.

DISCUSSION:

The attached Treasurer’s Report provides details of the Town’s cash and investment balances, including all receipts and disbursements for the month.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act. 2025-26 CITY COUNCIL WORK PLAN:

The report is for financial transparency and to comply with government code. It was not specified as one of the City Council’s Work Plan items for 2025-26.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENT:

1. Treasurer’s Report for April 2026.

  






 

 
 



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ITEM 4B Attachment 1

City Council Regular Meeting Minutes Page 1 of 37
May 14, 2026
Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, May 14, 2026, 2026 at 5:30 P.M.

Council Chambers, 26379 Fremont Road, Los Altos Hills, California,

Present: Mayor Rajiv Bhateja, Vice Mayor George Tyson, Councilmember Stanley Mok, Councilmember Linda Swan, and Councilmember Kavita Tankha

Absent: None
Staff: City Manager Cody Einfalt, Community Development Director Jay Bradford, Finance Director Thomas Leung, Public Work Director WooJae Kim, Management Analyst Joram Parcutilo, City Attorney Amara Morrison filling in for Steve Mattas, City Clerk Arika Birdsong-Miller, Administrative Clerk/Technician Keren Brunner CALL TO ORDER (5:30 P.M.)
Mayor Bhateja called the meeting to order at 5:30 P.M.

ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor Tyson, Councilmember Stanley Mok, Councilmember Linda Swan, and Councilmember Kavita Tankha were present.

PRESENTATIONS FROM THE FLOOR

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
A. CLOSED SESSION Conference with Legal Counsel – Existing Litigation (Pursuant to Government Code Section 54956.9(d)(1))
Grady v. Town of Los Altos Hills, Santa Clara, Sup Ct. Case No. 25CV457402

PUBLIC COMMENT
There were no public comments.

Mayor Bhateja adjourned to Closed Session.

REPORT OUT OF CLOSED SESSION
City Attorney Morrison reported that the City Council met in Closed Session and had no reportable action.

City Council Regular Meeting Minutes Page 2 of 37
May 14, 2026

CALL TO ORDER
Mayor Bhateja reconvened the meeting in Open Session for the Regular Meeting of the Los Altos Hills City Council at 6:00 p.m.

ROLL CALL
Mayor Rajiv Bhateja, Vice Mayor Tyson, Councilmember Stanley Mok, Councilmember Linda Swan, and Councilmember Kavita Tankha were present.

PLEDGE OF ALLEGIANCE – Recited.

1. AGENDA REVIEW
Mayor Bhateja requested to discuss ITEM 11A prior to ITEM 5.

2. PRESENTATIONS AND APPOINTMENTS
A. Proclamation Recognizing May 2026 as Asian Americans and Pacific Islander (AAPI) Month (Councilmember Mok)
Councilmember Mok presented the proclamation recognizing May 2026 as Asian Americans and Pacific Islander (AAPI) month and shared his family’s immigration story.

B. Proclamation Recognizing May 2026 as Building Safety Month (Mayor Bhateja) Mayor Bhateja presented the proclamation recognizing May 2026 as Building Safety Month to staff member Building Technician Gerry Igtanloc.

C. Proclamation Recognizing May 2026 as Affordable Housing Month (Mayor Bhateja) Mayor Bhateja presented the proclamation recognizing May 2026 as Affordable Housing Month to Alta Housing representative, Mr. Randy Suda.

D. Proclamation Recognizing May 17-23, 2026, as National Public Works Week (Staff: W. Kim) Mayor Bhateja presented the proclamation recognizing May 17-23, 2026, as National Public Works Week to the Director of Public Works, WooJae Kim.

E. Presentation from the Pathway Committee on the 2 options for the DeAnza Trail (Pathway Committee Chair: N. Erndt)
Nick Erndt, Chair of the Pathways Committee, presented recommendations for routing the Juan Bautista de Anza Historic Trail either through or around Los Altos Hills. The committee evaluated connections between Rhus Ridge Trailhead and the Pearson-Arastradero Preserve area.

One option would route the trail through the Town along existing major roads and pathways, including Moody Road, Purissima Road, and Arastradero Road, providing a relatively flat and accessible route that highlighted community features.

The second option would be to route the trail around the Town using existing regional trail systems through open space preserves west of town, creating a more scenic but steeper hiking

City Council Regular Meeting Minutes Page 3 of 37
May 14, 2026
experience. Erndt stated that both options were considered reasonable alternatives for the city’s consideration.

Councilmember Tankha expressed her support for the trail route through the open space preserves, stating that it reflected the character of Los Altos Hills. She asked about the pros and cons of each option.

Mr. Erndt responded that the primary tradeoff between the two options was accessibility. He explained that the preserve route provided a more strenuous, backpacking-style hiking experience similar in feel to the Pacific Coast Trail but offered less access to public transportation and support services. In contrast, the in-town route provided easier access and support along the way.

Councilmember Mok asked whether hikers on the Juan Bautista de Anza Historic Trail would camp in Los Altos Hills similarly to hikers on the Pacific Coast Trail.

Mr. Erndt responded that the trail is intended primarily as an additional recreational trail system rather than a long-distance camping route and noted that, while it intersects with the Pacific Coast Trail in some areas, it is a separate trail system without a defined camping framework.

Vice Mayor Tyson asked whether there had been any discussion or pushback regarding Juan Bautista de Anza’s historical role in colonization and treatment of Indigenous peoples.

Mr. Erndt acknowledged that the committee had discussed negative historical associations related to DeAnza and noted that there had been some pushback on those grounds. He stated that the Council could consider those concerns in determining whether and how to support the trail, while the committee had primarily focused on identifying the safest and most practical route options for potential trail users.

Councilmember Swan stated that most hikers would likely choose the shorter, flatter route through Los Altos Hills rather than a longer, more strenuous alternative. She noted that the intown route followed major roads and would have minimal impact on residents, and that historical interpretation (including plaques) could address the trail’s significance without determining its alignment. She expressed support for the flatter, more direct route through town, believing it would be the most practical option.

Mayor Bhateja asked whether there would be any cost to the Town for implementing the trail.

Councilmember Swan responded that the National Park Service would provide the signage, and the Town would be responsible only for installation, similar to existing trail signage such as the “no bikes” signs.

PUBLIC COMMENTS

1. Sue Welch, a Los Altos Hills resident, stated she could not access clear information on the route options and raised concerns about a National Park Service map showing a trail alignment through Byrne Preserve and private lands. She questioned how that route was included and requested it be removed, citing concerns about private property easements and lack of council approval. She expressed support for the on-road route through town, noting

City Council Regular Meeting Minutes Page 4 of 37
May 14, 2026
it would have less residential impact, and briefly commented on the historical context of the expedition.

Mr. Erndt noted that the committee had prior communications with the National Park Service regarding the mapped routes. He explained that the Pathways Committee’s goal over the past year and a half had been to identify reasonable and appropriate alignments for the City, and that both proposed options were intended to avoid routing through private property or backyard areas, including Byrne Preserve where possible. He stated that the committee aimed to provide a clear, direct, and appropriate route for submission to the National Park Service.

Councilmember Swan stated that the National Park Service would likely determine its own routing unless the Town clearly designates its preferred alignment. She emphasized that this process was an opportunity for the Town to establish its intended route rather than simply accept existing map representations.

Mayor Bhateja CLOSED PUBLIC COMMENTS and entertained a motion from the Council.

MOTION MADE AND SECONDED: Councilmember Swan motioned to APPROVE the flatter pathway, Option 1, for the National Park Service trail going through the Town for the DeAnza Trail.

The motion was seconded by Vice Mayor Tyson.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
City Manager Einfalt clarified that this agenda item was not advertised as a PUBLIC HEARING item and if the Council wished to entertain a motion, then it would need to return to a future council meeting.

The Council indicated their wish to have this item agendized appropriately at a future council meeting so they could take action.

F. Reappointment to the Los Altos Hills Environmental Initiatives Committee (EIC) – Mike Salameh (Staff: A. Miller)
City Clerk Birdsong-Miller provided the staff report and Vice Mayor Tyson endorsed the reappointment of Mike Salameh.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to APPROVE the reappointment of Mike Salameh to the Environmental Initiatives Committee (EIC) for another 4- year term.

City Council Regular Meeting Minutes Page 5 of 37
May 14, 2026
The motion was seconded by Vice Mayor Tyson.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
G. Reappointment to the Los Altos Hills Environmental Design & Protection Committee – Grace Tsang (Staff: A. Miller)
City Clerk Birdsong-Miller provided the staff report and Councilmember Tankha endorsed the reappointment of Grace Tsang.

MOTION MADE AND SECONDED: Councilmember Tankha motioned to APPROVE the reappointment of Grace Tsang to the Environmental Design & Protection Committee (EDPC) for another 4-year term.

The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
H. Reappointments (3) to the Los Altos Hills Emergency Preparedness & Response Committee (EPRC) – Amita Sachdeva, Dave Stewart, and Terry Kearney (Staff: A. Miller) City Clerk Birdsong-Miller provided the staff report and Mayor Bhateja endorsed the reappointments of Amita Sachdeva, Dave Stewart, and Terry Kearney.

MOTION MADE AND SECONDED: Vice Mayor Tyson motioned to APPROVE the reappointments of Amita Sachdeva, Dave Stewart, and Terry Kearney to the Emergency Preparedness & Response Committee (EPRC) for another 4-year term each.

The motion was seconded by Councilmember Swan.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

City Council Regular Meeting Minutes Page 6 of 37
May 14, 2026

3. PRESENTATIONS FROM THE FLOOR

1. Malika Junaid, Planning Commissioner, thanked the Council for including the Planning Commission in the Housing Element Committee process. She noted that the Commission was awaiting clarification on meeting schedules and time commitments before assigning a liaison member to the committee.

2. Dave Kehlet, a Mora Drive resident, reported that he and his neighbor had resolved a longstanding nine-year dispute related to the Los Altos Hills View and Sunlight Obstruction from Trees Ordinance. He requested that the Council, Planning Commission, and EDPC ensure that both sides of neighbor disputes are considered when such issues are brought forward, noting that prior proceedings had largely proceeded without input from his side. He encouraged residents to maintain direct communication and resolve disagreements early to preserve goodwill. Kehlet stated that the View Ordinance functioned as intended by preventing litigation and avoiding enforcement difficulties, and he expressed support for keeping the ordinance unchanged.

3. Laura Birdsall, Director of Medical and Behavior Services at Pets in Need, introduced the organization as the Town’s municipal animal shelter partner through the Palo Alto Animal Shelter Partnership. She described Pets in Need as a nonprofit serving the Peninsula and Bay Area for over 60 years, providing sheltering, adoption, foster care, veterinary and behavioral services, vaccine clinics, and pet food support. She noted the organization serves nearly 9,800 animals annually and invited Council and residents to visit and tour their facilities. Birdsall emphasized their role as a broader community resource for animal care and support and mentioned an upcoming event on June 13, 2026.

4. Chelsea Denton, Director of Development and Marketing for Pets in Need, announced an upcoming Pet Care Assistance Day on June 13 offering vaccines, microchips, deworming treatments, and preventative care services. She invited Councilmembers, residents, and community members to visit the shelter and learn more about its programs and volunteer opportunities. Denton also announced the organization’s annual fundraising event, “Party Like an Animal,” scheduled for September 13 at the Ameswell Hotel.

City Manager Einfalt confirmed with Mayor Bhateja that the Pets in Need information will be shared in the upcoming weekly newsletter.

Councilmember Swan asked what types of animals they microchipped and asked if they did horses. Ms. Denton responded that they microchipped dogs, cats, and rabbits, but not horses.

Mayor Bhateja noted that there was a Kiwanis Pet Parade occurring this Saturday.

Councilmember Mok noted that their shelter was categorized as a “no-kill” shelter and asked what that meant. Ms. Denton responded that Pets in Need’s “no-kill” status was measured by its live release rate, which reflects the percentage of animals leaving the shelter alive through adoption, return to owner, or transfer. She stated that the organization currently has a 96% live release rate, exceeding the 90% benchmark for no-kill shelters, and noted that Pets in Need serves as the municipal shelter for Palo Alto, Los Altos, and Los Altos Hills.

Mayor Bhateja CLOSED PRESENTATIONS FROM THE FLOOR.

City Council Regular Meeting Minutes Page 7 of 37
May 14, 2026

4. INFORMATIONAL REPORTS (ITEMS ARE FOR INFORMATIONAL PURPOSES ONLY) A. Treasurer’s Report (Staff: T. Leung)
B. Disbursement Report (Staff: T. Leung)
C. Quarterly Investment Report (Staff: T. Leung)
Finance Director Leung noted that ITEM 4 contained reports that were for informational purposes only and did not require a staff report.

Mayor Bhateja then introduced ITEM 11A from the agenda for discussion.

5. CONSENT CALENDAR
Mayor Bhateja asked councilmembers if there were any items they wished to pull from the CONSENT CALENDAR. He identified ITEM K regarding the Magdalena Road Pathway Project and ITEM Q regarding the Selectron contract for removal from the consent calendar for separate discussion.

The City Attorney stated that, pursuant to Government Code Section 54953, the Town was required to publicly report the proposed compensation for the City Manager employment agreement included in Consent Calendar, ITEM P. The reported annual salary for Mr. Einfalt was $282,000.

Mayor Bhateja OPENED PUBLIC COMMENT on the Consent Calendar.

PUBLIC COMMENT

1. Allan Epstein commented on Consent Calendar Items J and N. Regarding Item J, he opposed implementing an automatic cost-of-living adjustment policy, stating that such policies reduced flexibility, rewarded non-performance, and limited funds available for merit-based increases.

Regarding Item N, he expressed concern that the engineer’s estimate for the sanitary sewer repair project had been significantly underestimated and noted that some proposed line segments could not proceed due to pending permits from water agencies. He recommended revisiting the project scope, obtaining the necessary permits, and discussing with the contractor whether pricing could be held for a future phase of work.

Mayor Bhateja asked about concerns that the engineer’s estimate for the sanitary sewer repair project appeared to be approximately twice the awarded bid amount. Director Kim responded that the Town had hired a consultant to prepare the design and estimate, and that the consultant had used a very conservative approach due to the complexity of the project, including sewer segments requiring deep trench work. He explained that engineer’s estimates are generally based on average anticipated bids rather than the lowest possible bid and noted that the selected bid came in significantly lower than expected, which staff viewed positively.

2. Jill Grunwald asked whether residents who are not connected to the sewer system would receive any form of compensation related to the sewer capital projects. Director Kim responded that the sewer capital projects are funded through sewer rates, indicating that compensation would not apply to residents who are not part of the sewer system.

3. John O’Connell, commenting on ITEM I on the Consent Calendar, expressed concerns, which involved waiving the reading and adopting the ordinance related to zoning modifications. He noted that during the previous meeting, there were unresolved questions about whether the

City Council Regular Meeting Minutes Page 8 of 37
May 14, 2026
Department of Housing and Community Development (HCD) would accept certain provisions.

Mr. O’Connell stated that adopting the ordinance without first receiving an updated report or informing the public of the final content was inappropriate. He recommended that the item be presented fully, the ordinance read before adoption, and ultimately suggested that the item be pulled from consideration.

Director Bradford explained that multiple attempts had been made to contact the Department of Housing and Community Development (HCD) and the director responsible for reviewing housing elements. The city also worked through a consultant who had a strong relationship with HCD and had heard back regarding other projects, but responses related to this specific matter largely went unanswered.

Mayor Bhateja sought clarification on whether a response had officially been received regarding the issue, specifically concerning the proposed 0.5-acre versus 0.75-acre minimum standard.

Director Bradford stated that the only communication received was a text message relayed through the consultant advising the city to keep the minimum lot size requirement at 0.5 acres rather than increasing it to 0.75 acres.

Mayor Bhateja CLOSED PUBLIC COMMENTS.

Mayor Bhateja asked if any of the councilmembers wished to pull ITEM I from the Consent Calendar. There was some discussion about the timing of this item and the city attorney clarified that they needed to take act tonight.

MOTION MADE AND SECONDED: Vice Mayor Tyson motioned to APPROVE Consent items, except for Items K and Q.

The motion was seconded by Councilmember Swan.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
A. Approval of the April 10, 2026, Special City Council Meeting Minutes (Staff: A. Miller) B. Approval of the April 16, 2026, Special City Council Meeting Minutes (Staff: A. Miller) C. Approval of the April 16, 2026, Regular City Council Meeting Minutes (Staff: A. Miller) D. Approval of the April 17, 2026, Special City Council Meeting Minutes (Staff: A. Miller) E. Approval of the April 29, 2026, Special City Council Meeting Minutes (Staff: A. Miller) F. Resolution Directing that the Pride Flag Be Raised for the Month of June 2026 (Staff: J. Parcutilo)

City Council Regular Meeting Minutes Page 9 of 37
May 14, 2026
G. Waive Reading and Adopt and Ordinance Amending Title 2, Chapter 1 “Councilmember Salaries” of the Los Altos Hills Municipal Code to Increase the Councilmembers’ Salaries to Nine Hundred Fifty Dollars a Month (Staff: J. Parcutilo)
H. Waive Reading and Adopt an Ordinance Amending Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to Establish Reasonable Accommodation Procedures for Land Use and Zoning Decisions Consistent with Housing Element Program B-9 (Staff: J.

Bradford)
I. Waive Reading and Adopt an Ordinance Amending Article 16 (Multifamily Development Standards) of Chapter 1 (Zoning) of Title 10 (Zoning and Site Development) of the Los Altos Hills Municipal Code to Revise Multifamily Development Standards (Staff: J. Bradford) J. Resolution Amending the Employee Handbook to Establish a July 1 Cost of Living Adjustment (COLA) Schedule (Staff: T. Leung)
K. Resolution Approving Capital Budget Reallocations of $42,567 of Pathway Fund from the Summerhill Pathway and $45, 136 of Transportation Development Act Article 3 Fund from the Miscellaneous Pathways to the Magdalena Road Pathway Project; Approving the Plans and Specifications for the Magdalena Road Pathway Project; and Authorizing Staff to Advertise the Project for Formal Bid (Staff: W. Kim)
Mayor Bhateja noted that the City had received communications from residents regarding the Summerhill Pathway and invited Council members to share any comments or perspectives on the feedback received from the community thus far.

Councilmember Swan stated that, based on her understanding from the Pathways Committee, funding for the Summerhill Pathway project had already been allocated, but the project could not yet move forward because all necessary permits had not been secured. She explained that the proposal appeared to temporarily shift some of the allocated funds away from the project until it was ready to proceed, with the expectation that the funding would be restored once the Summerhill project was prepared to move forward. Swan emphasized that the project was long overdue.

Vice Mayor Tyson expressed support for shifting funds to advance pathway projects that are currently ready to proceed, stating that the report’s logic made sense. However, he echoed Councilmember Swan’s concerns about the long-delayed Summerhill Pathway project, noting that he understood residents’ frustrations after many years of discussion. Tyson emphasized the importance of not signaling that the project was being deprioritized and urged continued efforts to move it forward. He also offered to assist in working with the county to help navigate and accelerate the complex permitting process so the pathway project could proceed.

Councilmember Mok noted that the Summerhill Pathway has been under discussion for a very long time, recalling that it was first raised with him about seven years ago and is still not completed. He expressed support for moving the project forward and indicated he would be satisfied if progress could be made to advance it in a meaningful way.

City Council Regular Meeting Minutes Page 10 of 37
May 14, 2026
Mayor Bhateja raised concern about the cost of the Magdalena pathway project, noting that it worked out to over $1.7 million per mile, which was significantly higher than the $1 million per mile estimate from the Nexus study on pathways–about 70% above expectations.

Councilmember Swan asked for clarification on which pathway was being referenced, and the Mayor confirmed it was the Magdalena pathway proposal.

Mayor Bhateja then requested further insight from Mr. Kim regarding the reasons for the higherthan-expected cost.

Director Kim explained that the cost discrepancy related to the Magdalena pathway was tied to how the overall asset estimates were calculated in the Nexus study for pathway impact fees. He clarified that the system includes both roadside and off-road pathways, but the Magdalena project specifically involves a roadside pathway, which is typically more expensive. He noted that roadside pathways require additional construction elements such as imported materials like quarry fines and header boards, which increase costs. As a result, while the Nexus study reflects a blended cost of different pathway types, this project reflects only the higher-cost roadside component, explaining why its per-mile cost is greater than the earlier estimate.

Councilmember Tankha recused herself at this time in the discussion, citing she lives on Magdalena. She left the dais until the discussion of Item K was completed.

Mayor Bhateja asked whether the same consultant used for the sewer study had been used to estimate the cost of the pathway project. Director Kim responded that the estimate was prepared in-house and was based on bids received two years earlier for work similar to the Concepcion, La Paloma pathway projects. He explained that the site conditions for the current project would also require retaining walls and extensive clearing and grubbing, contributing to higher costs. The estimate was developed by averaging past bids, which had shown a wide range. He noted that the approach was intentionally conservative to avoid underestimating costs, though in the future they might consider using a lower percentile of bids for more refined estimates.

Mayor Bhateja OPENED PUBLIC COMMENT for Item K.

PUBLIC COMMENTS

1. Carol Gottlieb stated that she supported temporarily reallocating funds to the Magdalena pathway as long as the funding was returned for the Summerhill Pathway project. She described concerns about traffic and safety on her street, noting it functions as a connector road with frequent speeding and limited enforcement due to jurisdictional complexities between the Town and county areas. Ms. Gottlieb expressed hope that some progress would be made on Summerhill within the next year. She also pointed out what she saw as an inconsistency in how the projects were being handled, noting that Magdalena would proceed despite missing segments, while Summerhill would not, and concluded by expressing willingness to have a pathway built on her property.

2. Cheryl Evans shared a personal account of living at the corner of Mira Loma and Summerhill for 13 years, during which her two children had no safe route to school and were forced to walk in the street. She explained that she and her family had been waiting for the Summerhill pathway for a total of 26 years and had since moved away. Ms. Evans described the area as dangerous for pedestrians, citing repeated vehicle accidents on the hill, including cars losing

City Council Regular Meeting Minutes Page 11 of 37
May 14, 2026
control on the curve and crashing into a nearby lot. She emphasized the safety risks faced by children in the area and urged the council to complete the pathway without further delay.

3. John O’Connell questioned the pathway cost estimates, arguing that $1.7 million per mile seemed high compared to other public pathway projects and suggesting the city’s financial review process needed more scrutiny. He said the issue was not cost per mile but how many miles could actually be built and urged a more practical approach focused on maximizing construction within a set budget rather than spending more for less progress.

4. Allan Epstein said the proposed pathway seems overestimated in cost, noting much of the route is already usable with only a couple of challenging properties needing work. He criticized design standards as outdated or unnecessary, pointed to poor maintenance of existing Magdalena pathways, and argued the Town should only address the most difficult segments rather than build the full project at high cost. He also noted no new pathways had been built this fiscal year.

Councilmember Swan responded to comments about roughing up the pathways, stating that even if horses were not commonly seen on Magdalena, riders were still allowed and could use the area. She shared a personal experience in which her horse slipped on a seal-coated surface that had not been properly roughened, causing the horse to fall with her, and emphasized safety concerns as the reason for the requirement. She added that horses were permitted anywhere in town, so their presence could not be ruled out.

Allan Epstein replied that he had not seen a horse in the area for 30 years.

Mayor Bhateja CLOSED PUBLIC COMMENT.

MOTION MADE AND SECONDED: Councilmember Swan motioned to APPROVE the Capital Budget Reallocations of $42,567 of Pathways Fund from the Summerhill Pathway and $45,136 of Transportation Development Act Article 3 Fund from the Miscellaneous Pathways to the Magdalena Road Pathway Project; Approving the Plans and Specifications for the Magdalena Road Pathway Project; and Authorizing Staff to Advertise the Project for Formal Bid.

The motion was seconded by Vice Mayor Tyson.

MOTION PASSED 4-0-1
AYES: Bhateja, Tyson, Mok, Swan
NOES: None
RECUSE: Tankha
ABSTAIN: None
ABSENT: None
Mayor Bhateja stated that the cost of the pathways, particularly the $1.7 million per mile estimate, was in his view excessive and noted strong resident concerns about the Summerhill Pathway project.

He asked Director Kim to explain the city’s plans moving forward.

Director Kim responded that staff had been coordinating with the Pathway Committee and actively following up with the county regarding the status of a response letter related to ADA compliance concerns for the Summerhill Pathway. He said the county had not yet responded, as they were

City Council Regular Meeting Minutes Page 12 of 37
May 14, 2026
reportedly consulting with their county attorney, and he committed to continuing follow-up, noting potential support from Vice Mayor Tyson.

Mayor Bhateja requested a report at the next council meeting. Director Kim agreed to provide an update, and City Manager Einfalt added that the item could be placed on a future agenda and that he would also apply additional pressure through county contacts, including arranging a meeting with a supervisor.

L. Resolution Approving the FY27 Project List for Annual Pavement Rehabilitation and Drainage Improvement to be Funded by State Senate Bill 1, the Road Repair and Accountability Act of 2017 (Staff: W. Kim)
M. Resolution Requesting the Santa Clara County Tax Collector to Collect Delinquent Sewer Charges and the FY27 Sewer Service Charges for Both the Palo Alto and Los Altos Sewer Basins (Staff: D. Liang)
N. Resolution Awarding a Construction Contract for the 2026 Sanitary Sewer Repair and Replacement Project to Casey Construction, Inc., the Lowest Responsible and Responsive Bidder, for an Amount of $410,365, and Authorizing the City Manager to Execute the Construction Contract; and Approving Project Contingency Funds of $82,073, and Authorizing the Public Works Director to Approve Potential Contract Change Orders withing the Said Funds (Staff: D.

Liang)
O. Resolution Accepting Dedication of Right-of-Way Easement (Lands of Rothkopf); 23503 Ravensbury Avenue (Staff: W. Kim)
P. Resolution Approving the City Manager Employment Agreement between the Town of Los Altos Hills and Cody Einfalt (Staff: S. Mattas)
Q. Resolution Authorizing the City Manager to Execute a Contract with Selectron Technologies, Inc. to Purchase an Automatic Notification and Online Inspection Scheduling Software for a Total Purchase Price of $100,000 (Staff: J. Bradford)
Mayor Bhateja discussed Item Q, the contract with Selectron Technologies, noting that staff had recommended Option 3, a five-year agreement. However, he expressed preference for Option 2, which would allow a three-year no-penalty exit clause for a slightly higher cost of about $3,000.

He explained that, given the rapid pace of technological change, the flexibility to exit earlier could be beneficial if better or less expensive solutions became available. He also noted that the Technology Committee had raised concerns about committing to a five-year contract. He then recommended proceeding with Option 2, which was for a 5-year contract with a 3-year no-penalty exit clause and asked whether staff had any objections or concerns.

Director Bradford explained that staff had originally recommended Option 3 due to fiscal constraints in the current fiscal year budget. However, given the Council’s direction toward Option 2, the contract would need to be revised and returned for approval at a future meeting, likely delaying implementation until the next fiscal year. He noted that, as a result of this timing change, the previous budget-related concerns would no longer be an issue.

Mayor Bhateja OPENED PUBLIC COMMENT.

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No comments.

Mayor Bhateja CLOSED PUBLIC COMMENT.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to ACCEPT the staff report and move forward with Option 2.

The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0
AYES: Bhateja, Tyson, Mok, Swan, Tankha
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

6. ONGOING BUSINESS

7. PUBLIC HEARINGS
City Council Ex Parte Contacts Policy Disclosures:

Councilmember Swan had communications with the Pathways Committee, as she is their council liaison, and with Carol Gottlieb.

Mayor Bhateja had communications with several unidentified residents.

Vice Mayor Tyson had communications with Planning Commissioner Jim Waschura.

Councilmember Mok had communications with the Open Space Committee.

Councilmember Tankha reported no ex parte communications.

A. Consideration and Direction on a Draft Initiative Measure Regarding the “Green Sheets” Land Use Principles (Staff: S. Mattas)
City Attorney Mattas provided a staff report on the revised “Green Sheets Initiative” measure.

He explained that, following prior Council direction, the initiative had been narrowed to two main components: allowing certain animals on properties under defined conditions, and amending the land use element to prohibit new large-scale industrial, commercial, or retail uses, while exempting existing businesses and small home-based operations.

He outlined the ballot timeline, noting that if the Council wanted to place the measure on the November ballot, action would need to be taken by August 6, 2026, with practical deadlines requiring a decision in June due to the Council’s July recess schedule. Mr. Mattas added that the Council could refer the initiative to committees, including the Planning Commission due to the land use changes, with feedback due by June 8 to be included in the June meeting materials.

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He clarified that the current action was not for approval or denial, but for the Council to decide whether to send the initiative to committees and the Planning Commission for review before making a final decision on whether to proceed to the ballot.

Councilmember Tankha asked staff about possibly arranging a survey for this item to receive resident input and City Manager Einfalt stated it was possible.

Councilmember Mok expressed concern about the timeline for the Green Sheets Initiative, emphasizing that if the Council intended to move forward with the measure, it needed to ensure the process stayed on schedule to meet the required deadlines.

Councilmember Swan suggested that the City Manager include information about the Green Sheets Initiative in the city newsletter to invite public comments. She supported referring the measure to town committees for review, noting that those groups are actively involved in community issues. However, she stated that she would not support delaying the process for a broader town-wide survey, arguing that the topic had already been discussed extensively and that residents would ultimately have the opportunity to vote on the measure if it proceeded to the ballot.

Vice Mayor Tyson stated he had no questions.

The Council and staff engaged in a discussion about the estimate of cost incurred so far and the projected future cost, which was estimated to be about $20,000.00 or less.

Mayor Bhateja stated that while he supported the concept of limiting new commercial and industrial development without voter approval, he was concerned that requiring a public vote for every change could become cumbersome, particularly if the Council needed to act quickly in response to lawsuits or state law requirements. He asked whether there were alternative approaches, such as requiring a unanimous Council vote to approve such changes, which would create a high threshold for modifications without necessarily requiring the matter to return to voters each time.

City Attorney Mattas explained that the proposed land use element amendments were governed by state law, which required approval by a majority vote of the Council, meaning the Council could not impose a stricter voting threshold such as unanimity for those changes. He added that, for non–general plan policies such as certain animal-related regulations, the Council could adopt a policy encouraging a supermajority vote requirement, but future councils would not be legally bound by it and could choose to override it. Mattas also clarified that any land use element amendment already required at least three affirmative Council votes under state law, and in situations involving recusals or conflicts of interest, the remaining members would effectively have needed to vote unanimously.

Mayor Bhateja expressed concerns about how the proposed animal provisions would apply if multifamily housing developments such as townhouses, condominiums, or apartments were built in town in the future. He questioned how the code would function in those settings, noting that the prospect of residents keeping animals such as piglets in condominium units raised practical concerns for him.

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City Attorney Mattas explained that the proposed animal provisions were part of the land use element policy and that the Council could adopt separate rules for multifamily housing. He noted that the Council could distinguish between single-family and multifamily properties through zoning or future land use amendments, including restricting certain types of animals in multifamily developments due to space limitations or compatibility concerns. While the current initiative did not make that distinction, Mr. Mattas said the Council could add such provisions in the future, particularly for larger or non-traditional animals.

Councilmember Swan noted that the existing code required at least one acre of land to keep horses or other large animals, meaning small townhouse lots would not have qualified. Mayor Bhateja raised additional questions about how the rules would have applied to multifamily developments on larger parcels, including whether animals such as piglets could have been kept there. He also asked whether the town had limited the number of animals allowed on a property, questioning where boundaries would have been set for smaller animals like chickens. Director Bradford responded that staff would need to review the specific municipal code provisions, adding that the town’s multifamily zoning referenced “household pets and domestic animals,” though those terms were not specifically defined in that section and would have required further research.

Mayor Bhateja OPENED PUBLIC COMMENT.

PUBLIC COMMENTS

1. John O’Connell said he still saw unintended consequences in the proposed land use element changes and questioned what the town would gain from them. He noted that the policies could still be changed by a simple Council majority and argued this could reduce flexibility for future decisions. He also disagreed with applying different rules to certain parcels under state law constraints. He concluded that the proposal added cost and uncertainty without clear benefits and said decision-making should remain with the Council.

2. Eric Bredo said he respected John O’Connell’s comments but disagreed with his concerns.

He explained that the proposal was intended to make it more difficult for a small number of Council members, or a “rogue mayor,” to change key town values. While acknowledging that the measure would reduce flexibility, he said that was intentional to protect important policies.

He encouraged the Council to move forward with the proposal as planned.

3. Anand Raganathan said he was unclear about the motivation behind the proposal and emphasized that Council policymaking normally involves balancing competing interests through detailed, case-by-case discussion. He argued that putting policies on the ballot removes that nuance and reduces complex issues to simple yes-or-no decisions, which he said was not an effective way to make policy. He also criticized the idea of “locking in” specific policy preferences to limit future Council flexibility, questioning the legitimacy of doing so and arguing that elected Councils should retain the ability to make and update decisions over time as part of the democratic process.

4. Carol Gottlieb supported codifying the Green Sheets Initiative, citing long efforts to preserve the pathway system and warning it could be weakened without protections. She also opposed allowing commercial uses and emphasized preserving the town’s rural and equestrian

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character. She argued that major policy changes affecting these values should not be left to a small Council majority.

5. Teresa Baker said she supported moving forward with the proposal to make it harder to change the town’s Green Sheets policies, expressing concern that Council decisions can be easily influenced and may not always fully account for long-term implications. She said she wanted to preserve the rural character of the town and its pathway system, which she viewed as central to the community’s identity. Baker emphasized that she did not want those elements to be lost due to future policy changes.

6. Nick Erndt, a longtime resident and head of the Pathways Committee, said that the town’s pathways were an important shared system used by pedestrians, cyclists, horses, and wildlife.

He emphasized their value to the community and argued that decisions allowing a small number of Council members to remove or significantly alter existing pathways should not be permitted. He said major changes to foundational town features should go to a public vote rather than being decided by a small Council majority.

7. Mike Orlando, Vice Chair of the Pathways Committee, supported taking the proposal to the voters and emphasized the importance of the town’s pathway system to its rural character. He said the pathways were a unique regional feature and a key reason he moved to and remains in the town. Orlando referenced the town’s founding vision and expressed concern about preserving that legacy as surrounding communities change. He concluded that any changes to the town’s character should require a very high threshold.

8. Sue Welch supported keeping the initiative open for further review by committees and residents, saying there had not been enough time for full consideration. She expressed concern that future Councils might not share current community values and could make significant changes with only a small number of votes. Welch suggested that codifying principles in the Green Sheets could help protect the town’s existing policies and character, and she supported continued public and committee review of the initiative.

9. A resident (2:09 in video) stated that there appeared to be strong public support for adding pathways to the initiative, noting that they were not currently included in the proposal.

10. Kjell Karlsson stated that the initiative was not about restricting future councils but about allowing residents to help set long-term policy direction. He said he supported giving the community a role in shaping these decisions and did not see the proposal as improperly binding future councils. He also questioned concerns about multifamily housing and animal restrictions, suggesting that such issues would likely be handled by homeowners’ associations and arguing that the initiative was meant to prevent a small number of Council members from banning animals or major town features like horses or chickens without broader input.

Mayor Bhateja CLOSED PUBLIC COMMENT.

Councilmember Mok said the town lacked a formal mission statement and described the Green Sheets as the closest equivalent, reflecting long-standing community values. He emphasized principles such as large lot sizes, privacy, fiscal restraint, and reliance on contracted services. Mok expressed concern that a small number of future Council members could significantly alter those

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values and said he supported making it more difficult to change them going forward to better protect the town’s current direction.

Councilmember Tankha said she had shifted her position and now supported the two key elements of the initiative. While she had previously opposed expanding the ballot measure, she said allowing livestock and restricting commercial real estate aligned with the town’s identity and values, and she was now comfortable supporting those provisions.

Vice Mayor Tyson reiterated his earlier position, describing the proposal as aspirational but overly simplistic in trying to preserve the town’s current character. He argued that concerns about “rogue” Council members making drastic changes were mitigated by existing democratic safeguards and election mechanisms. Tyson emphasized a cost-benefit perspective, noting that the initiative would divert staff time and resources, including from projects like the Summerhill Pathway, while offering limited benefit. He concluded that pursuing the measure for the next election cycle would be a mistake and said he would not support further work on it.

Councilmember Swan said she had been advocating for the initiative since 2021 and asked how long it would take to recall a Council member. The City Attorney responded that a recall would likely take at least six months, including signature gathering, qualification, and an election process, which could be a special or general election. Ms. Swan noted that this timeframe would allow significant policy changes to occur in the interim without control, and she warned that once permits were issued and projects approved, they could not easily be reversed without legal and financial consequences, citing a case in Los Gatos where an attempted reversal led to significant costs after approvals had already been granted.

Councilmember Tankha noted that permitting timelines had already extended well beyond six months, citing her own two-year ADU permitting experience. Councilmember Swan responded that while permits could take time, zoning and policy decisions could have long-term consequences once approved and clarified that the proposal was about placing the issue before voters rather than the Council directly setting policy. Ms. Tankha raised concerns that additional costs beyond the estimated ~$20,000 would likely have been required and questioned how any campaign-related efforts would have been funded.

Councilmember Swan and City Attorney Mattas clarified that the City could not use public funds for campaigning, and that any support would have had to come from residents, though the Council could take a position on the measure.

Councilmember Tankha suggested a quick public poll to gauge community opinion, which Councilmember Swan said she could support if it did not delay the process. Staff noted that committee review would have been low-cost, though legal or additional staff analysis would have increased expenses, and that the measure had already been largely drafted.

Mayor Bhateja noted staff had identified relevant municipal code provisions on animals.

City Manager Einfalt explained that the code explicitly limited cats to three per household and set horse limits of two per acre for private stables, with additional allowances for partial acreage and discretionary permitting for commercial stables. He added that other general requirements related to animal enclosures and sanitation could also impose practical limits.

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Councilmember Swan clarified the horse rule, noting that properties slightly over an acre could allow additional horses based on acreage calculations.

Mayor Bhateja asked whether a privately run solar farm selling electricity would be allowed under the initiative. The City Attorney said it would likely be treated as a prohibited commercial use, while noting legal and definitional uncertainties.

Mr. Mattas clarified that a town-owned utility would be different, but private solar generation for sale would likely be prohibited. They also confirmed that, as written, even small retail uses in multifamily housing could be prohibited unless “large-scale” is more clearly defined.

Mayor Bhateja said residents generally wanted to preserve the rural character of Los Altos Hills and avoid commercial, industrial, and large-scale retail development. He supported the intent of the initiative but questioned how critical a ballot measure was compared to relying on the Council, noting concerns about delays and flexibility if urgent action was needed in the future. He acknowledged concerns about “rogue” Council actions but also warned that requiring voter approval could slow responses to legal or policy needs. He said he supported the general goals but remained concerned about situations where the town might need to act quickly, such as energy projects or other unforeseen requirements, without lengthy public processes.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to…
• promptly conduct a public survey to gather resident input on this matter, noting he (Mayor Bhateja) was willing to assist with that process, including use of the email list that has been referenced.
• that this item that this item be referred to the appropriate committees, including the land use committees, for their review and feedback, as well as the Planning Commission, with all committee and commission responses to be completed and submitted by June 8th. • that staff return to the City Council at the June meeting with the results of the survey and the feedback from the committees and Planning Commission, so that the Council may then consider all input and decide how to proceed at that time.

The motion was seconded by Councilmember Tankha.

MOTION PASSED 4-1
AYES: Bhateja, Mok, Swan, Tankha
NOES: Tyson
RECUSE: None
ABSTAIN: None
ABSENT: None
Councilmember Tankha directed staff not to spend additional time or money on the initiative before June 8th, including avoiding further town attorney or committee-related expenses. She instead supported conducting a public poll to gather resident input before moving forward. City Manager Einfalt responded that staff intended to minimize costs by reusing the existing staff report for Planning Commission review rather than preparing new materials.

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8. NEW BUSINESS
A. Receive the Cost Allocation Plan and Development Services Fee Study and Approve a Resolution Adopting the Town of Los Altos Hills Master Fee Schedule and Local Building Valuation Multiplier (Staff: J. Bradford and T. Leung)
City Manager Einfalt explained that although the agenda item was written to allow the Council to adopt the proposed resolution that evening, staff did not expect final approval to occur yet because several questions remained unresolved following a recent FIC meeting. He said staff anticipated bringing the matter back for further discussion at the June meeting.

He noted that if the Council adopted the fees in June, a required 30-day implementation period would push the effective date to around July 18 rather than the originally planned July 1 timeline.

Mr. Einfalt stated that staff was not concerned about the delay and that the budget could absorb the later implementation date. He also explained that the proposed fees had already been incorporated into assumptions used for the upcoming budget discussion, but that Council feedback from both meetings could still be integrated moving forward.

Director Bradford introduced Nicole Kissam of NBS to present a high-level overview of the town’s cost allocation and fee study, after which staff would discuss the policy implications and proposed fee structure.

Nicole Kissam explained that NBS completed two analyses for the town: a cost allocation plan to determine administrative overhead costs, and a fee study focused on achieving full cost recovery for planning, building, and engineering services. She said the study followed standard governmental cost-allocation practices and legal requirements that fees not exceed the reasonable cost of providing services.

Ms. Kissam described how the study analyzed annual costs, hourly staff rates, and per-service fees using budget data, workload estimates, and staff time assumptions. She emphasized that the current phase involved Council policy decisions about how much of the full cost should actually be recovered through fees.

She concluded that the town currently recovers about 43% of the total cost of providing development-related services, and that adopting fees at full cost recovery levels could generate roughly $2 million in additional annual revenue.

Vice Mayor Tyson asked whether cost recovery limits applied by department or across the entire fee program. City Attorney Morrison responded that departments could not subsidize one another, and that exceeding 100% recovery within a department would have been unlawful and subject to challenge. Mr. Tyson also asked how recovery would be evaluated over time, and Ms.

Morrison explained that ongoing overcollection could have created legal risk if applicants or taxpayers believed fees were inequitable.

Councilmember Mok noted that the study showed the town recovered only 43% of developmentservice costs and questioned whether fees might need to more than double. City Manager Einfalt said periodic fee studies were standard practice and acknowledged the town was overdue for one.

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Director Bradford explained that the new figures reflected both rising costs and changes in how staff time was tracked, including separating engineering and planning work that had previously been bundled into building permit revenues.

Councilmember Tankha questioned the reported 43% cost recovery rate, saying she remembered the previous fee study showing significantly higher recovery levels and doubted rising costs alone explained the difference. She suggested Finance Committee Chair Allan Epstein could provide additional context. Mayor Bhateja responded that increasing costs were likely a major factor and said the issue could be discussed further during public comment.

Director Bradford explained that the new fee model used a blended hourly rate based on the town’s cost allocation plan to simplify implementation and improve transparency. Staff also cleaned up the fee schedule by removing unused fees and better aligning categories with departments. He said the updated system, including pass-through consultant costs, was expected to generate about $4 million annually and approach roughly 99% cost recovery, though actual recovery would likely be lower due to rising costs and ongoing general fund subsidies such as long-range planning. He also noted adjustments to how overhead was applied to capital projects so they would only be charged when work was actively occurring.

Mayor Bhateja paused the presentation to ask about the $1.1 million “City Manager” cost allocation line item. Staff explained it was not just the City Manager’s salary, but the full City Manager’s office, including administrative staff, contract costs, and overhead supporting all departments and Council functions. Finance Director Leung added that this figure was consistent with recent budgets for the entire office, and Director Bradford clarified it represented overhead costs without a direct revenue source, not a single position.

Director Bradford summarized that staff updated planning, building, and engineering fees to better align charges with actual service costs. Changes included adding new fee categories for state-mandated processes, restructuring building fees from a flat model to a tiered system, and separating administrative and technical review costs. He also noted adjustments to deposits based on community feedback and revised valuation methods to better distribute costs between small and large projects. Overall, he said the new structure ties fees more directly to staff time and workload to improve cost recovery and transparency.

Mayor Bhateja asked for clarification on the fee table, noting confusion between dollar figures and volume data. Director Bradford and NBS explained that the table shows project counts within valuation tiers and incremental $1,000 segments above thresholds, not direct dollar amounts. NBS gave a $70,000 example to show how a project is split across tiers for fee calculation, and the Mayor confirmed his understanding.

Continuing with his presentation, Director Bradford compared proposed permit fees to current fees and neighboring cities, noting the analysis was normalized by property valuation for consistency. He said smaller projects, including many under ~$1.5M valuation, would generally see higher costs, while some larger projects could see lower costs. He explained that total costs include both base fees and impact fees, though a full cross-city total comparison was not shown.

Staff also noted ADUs may increase in cost under full cost recovery, and suggested possibly subsidizing them at around 80% recovery, shifting roughly $100K–$200K to the general fund.

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Director Bradford explained that the town uses ICC-based valuation tables with regional multipliers and has refined its method to better align project valuations with local conditions. He reiterated that fees must be recovered at the individual service level and cannot be crosssubsidized between programs, and that the tiered structure better matches costs to project size.

He said Council could choose to subsidize certain permits—such as ADUs or electrificationrelated upgrades—at roughly 70–80% cost recovery, which the budget could absorb, and asked whether Council wished to apply such subsidies.

The Mayor questioned a major reduction in plan check consultant costs under the new fee model, noting that a ~$13,000 cost would drop to about $5,500 for a $2.25M project and asking what data supported that assumption. Mr. Bradford responded that consultant plan check costs are tied to the overall cost-of-service model and are expected to balance out across the full fee program, with higher recovery on smaller projects offsetting changes in larger ones, resulting in an overall more stable cost recovery across the system.

The Mayor noted that in the $2.25M home example, the cost-recovery fee appeared to decrease from about $40,000 to $30,000 (excluding impact and outside fees). He questioned how that could be consistent with rising costs over time and whether prior or current fees were misaligned. Mr.

Bradford responded that he would reference a different illustration from the packet to further explain how the cost changes and fee calculations were derived.

The Mayor questioned the proposed reduction in plan check costs from about $13,000 to roughly $5,500 for the same type of project, noting that the City Attorney had emphasized fairness in charging across projects. He said he had difficulty understanding how both figures could be considered fair for equivalent work.

NBS explained that the current system uses a flat percentage of construction value, which scales fees linearly with project cost. Under that model, larger projects often pay disproportionately more even though regulatory effort does not increase at the same rate. She said the new approach replaces this with a tiered structure tied more closely to actual regulatory effort, which is not linear. As a result, fees at the high end may decrease while lower-end projects may increase, reflecting a recalibration toward workload rather than project value.

Vice Mayor Tyson asked whether the previous system relied on applicant-reported construction values multiplied by a flat 0.9% fee, noting that such a method could be manipulated, and contrasted it with the proposed approach using standardized square-foot valuation tables, which he suggested would be more consistent and defensible for auditing purposes.

The Mayor asked how the new valuation method would handle applicant-submitted project values and whether those figures would simply be accepted. Director Bradford responded that higher-than-average declared values would be accepted, but lower-than-average values would be adjusted upward to the standardized valuation baseline.

Mayor Bhateja OPENED PUBLIC COMMENT.

PUBLIC COMMENT

1. John O’Connell said the presentation did not clearly distinguish between costs already covered by property taxes and incremental permit-related costs that should be recovered

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through fees. He also questioned whether residents and contractors were being treated too similarly under the fee structure and said the proposal needed further review before adoption.

2. Allan Epstein, a member of the Finance and Investment Committee, stated that he was available to answer questions from the Council regarding the committee’s review and discussions of the fee study.

Councilmember Tankha said she recalled the prior fee study targeting roughly 90% cost recovery, not 43%. Mr. Epstein confirmed that was correct, explaining that the current 43% figure reflected today’s costs compared against fee levels that had remained largely unchanged for six years. He said several factors drove the increase: overhead allocations rose from about $2 million to $3.7 million, hourly staff rates increased significantly, engineering costs rose faster than inflation, and estimated hours required for tasks also increased. He added that the new tiered fee structure shifted more cost burden onto smaller projects because the analysis showed those projects required proportionally more staff effort.

Mayor Bhateja questioned why fees for larger projects had decreased under the new model, despite rising costs over the past six years. Mr. Epstein explained that the revised fee structure assumed regulatory effort for larger projects did not increase linearly with project value, resulting in lower relative fees for high-value projects and higher fees for smaller projects. He noted that permit fees were now based on estimated staff hours multiplied by fully burdened hourly rates within a tiered structure, rather than a flat percentage of project value. Mayor Bhateja remained concerned that the relative costs still appeared disproportionately low for large homes compared to smaller projects, while Mr. Epstein acknowledged surprise at the outcome but said the consultant’s analysis concluded the fee structure reflected actual staff time and regulatory effort.

Councilmember Tankha questioned whether the estimated staff hours underlying the fee model were accurate or potentially double-counted. Nicole Kissam of NBS explained that the estimates were based on typical workflows provided by Town staff, including inspections, drive time, paperwork, and administrative processing. Ms. Tankha argued that smaller projects, such as bathroom remodels, appeared to receive disproportionately high charges relative to the actual inspection time involved. Director Bradford responded that even short inspections required additional administrative and processing work, and noted that multiple inspections for plumbing, electrical, drywall, and final approval could easily exceed the onehour estimate assigned to a small project.

Mayor Bhateja said the Council understood that project costs were not linear but remained concerned about the extent of the disparity between small and large projects. He requested that staff return the analysis to the Finance and Investment Committee for a closer review of the methodology and assumptions behind the estimated hours and tiered fee structure before bringing the proposal back to Council.

Vice Mayor Tyson said he was not surprised that project costs were not linear and agreed that larger projects would not necessarily require proportionally more staff time. He expressed concern about the Council getting too deep into questioning individual inspection durations and repeatedly revisiting the analysis after significant work had already been completed by staff, consultants, and the Finance and Investment Committee. Mr. Tyson noted that Mr.

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Epstein had defended the methodology and questioned whether the Council was struggling to make a decision despite the extensive review already conducted.

Allan Epstein said he was comfortable with the work that had been done and was not suggesting anything was incorrect. He said the Finance and Investment Committee simply wanted to review the arithmetic and methodology behind a few sample projects, such as a bathroom remodel, ADU, and $2.5 million home, to better understand how the calculations fit within the tiered fee structure. Mr. Epstein emphasized that he was not requesting additional analysis, only a closer review of the existing work, so the committee could explain it clearly to the Council and determine whether they were comfortable with the results.

Councilmember Swan said she agreed that staff and the consultant had already done significant work and that no additional study was needed. She supported only requesting clarification to better understand the methodology, rather than reopening the analysis, and favored moving the process forward.

Mr. Epstein said he believed staff and the consultant had done solid work collecting and structuring the data, but he could not confirm whether the resulting fees were fair or equitable without reviewing the underlying calculations in more detail. He noted that the Council had only seen part of the full picture so far, primarily building fees, and that planning and engineering fees also changed significantly due to updated hourly assumptions. As an example, he cited a site development planning fee increasing from $1,560 to $9,342, attributing the change to revised assumptions about staff hours. He emphasized that he was prepared to provide an opinion once he had reviewed the detailed work product.

3. John O’Connell said the plan check fee structure had raised concerns because it was still calculated as a percentage of permit fees, creating large disparities between large projects and small remodels. He argued that, if fees were intended to reflect actual costs, the methodology should have been reviewed more carefully rather than being tied to permit values. He also noted that despite prior efforts to reduce fees for smaller projects, the new structure appeared to have shifted costs onto them in a different way. He supported additional Finance and Investment Committee review to better understand the changes.

Mayor Bhateja CLOSED PUBLIC COMMENT.

Mayor Bhateja said he appreciated the work that had been done and was not questioning its integrity, but said the Council needed a clearer understanding of the methodology and results. He stated that the Finance and Investment Committee was the appropriate venue to review and clarify the details before final Council action.

Mayor Bhateja said he would send the item back to the Finance and Investment Committee for review at its June 1st meeting, with a follow-up report back to Council in June to help move the process forward. He also asked for Council direction on subsidies for ADU, heat pump HVAC, and heat pump water heater fees. Councilmembers generally supported a 20% subsidy for those categories, and staff confirmed that no formal motion was required at that stage.

No motion.

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MOTION MADE AND SECONDED: Councilmember Swan motioned to continue the Council meeting past 10PM and that they take a break.

The motion was seconded by Mayor Bhateja.

MOTION PASSED 5-0
AYES: Bhateja, Mok, Swan, Tankha, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
The meeting recessed at 9:51PM and reconvened at 10:04PM B. Emergency Preparedness & Response Committee (EPRC) Request for Reconsideration of Support for AB2517 (Staff: J. Bradford)
City Manager Einfalt said the item returned to the agenda for two reasons: a request from the EPRC and the fact that the prior Council vote had been a 2–2 split due to one member’s absence, supporting reconsideration. He explained that the proposed legislation was viewed by the committee as beneficial because it would require CAL FIRE to conduct a public input process before releasing wildfire hazard maps. This would allow the community to provide feedback on potential inaccuracies or local topographic conditions that may not be fully reflected in the maps, creating a more participatory process before adoption.

Mayor Bhateja OPENED PUBLIC COMMENT.

PUBLIC COMMENT

1. Elizabeth Wilson said she believed the item raised concerns about transparency and local control. She argued that residents with knowledge of local terrain should have meaningful input, and expressed concern that the proposed process would shift decision-making to the state level in a way that was less visible and less accountable. She stated that once decisions were made by CAL FIRE, they would be difficult for local agencies to challenge and urged the Council not to support sending a letter in favor of the proposal.

Director Bradford clarified that the bill does not remove local authority to assign higher hazard classifications to properties under existing state law. He said it also supports local control in cases of mixed-use parcel designations, aligning with concerns previously raised by residents. He concluded that the bill generally reflects the points raised, including those mentioned by Elizabeth Wilson.

2. John O’Connell opposed the bill, stating he believed the existing CAL FIRE methodology for determining fire hazard severity zones was reasonable and well thought out. He expressed concern about transparency, questioning staff outreach to committees and the lack of clarity about which bodies were being consulted. He argued that changes under the bill could negatively affect local interests and urged the Council not to send a supporting letter, aligning his comments with prior public opposition.

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City Manager Einfalt clarified that staff did not initiate outreach to committees; instead, the discussion was independently initiated and agendized by the EPRC. Mayor Bhateja confirmed this account, noting the item returned to Council because the EPRC had strong interest in it. John O’Connell acknowledged his earlier interpretation was incorrect and thanked them for the clarification.

Mayor Bhateja CLOSED PUBLIC COMMENT.

City Manager Einfalt explained that the EPRC supported the bill because it would introduce a public input process before CAL FIRE releases fire hazard maps, allowing residents to comment on map accuracy and local topographic conditions. He noted that the bill does not remove local authority to adjust hazard designations after release, but adds an earlier stage of public participation in shaping the maps.

Councilmember Kavita Tankha stated that she believed the town’s existing process and the baseline CAL FIRE maps were already adequate and, in some respects, more restrictive than the proposal.

City Manager Einfalt responded that the concern raised by the EPRC was that CAL FIRE maps did not fully account for local topography and that the bill would allow broader public input on map formation before release. He emphasized that the proposal would not force state determinations on the town and would still allow local jurisdictions to adjust classifications afterward.

Councilmember Tankha questioned whether the discussion implied that the public had superior fire expertise, which Einfalt rejected, clarifying that the intent was to broaden input rather than replace technical judgment.

City Manager Einfalt clarified that the bill’s intent extended beyond a single jurisdiction and that similar support had been seen across multiple California cities, including backing from the League of California Cities. He noted that the proposal had received broad support from local governments who viewed it as improving transparency and public participation in the fire hazard mapping process.

Mayor Bhateja explained that the purpose of the bill was to allow additional public comment on CAL FIRE maps before finalization, while still leaving final authority with the state agency.

Councilmember Tankha raised concerns about how the public hearing process would function, asking whether it could allow concentrated neighborhood influence over individual properties.

City Manager Einfalt responded that the bill provides for a public input process, including hearings, rather than limiting participation to informal comments.

City Attorney Morrison explained that the bill would require a 30-day public comment period for draft fire severity maps, during which stakeholders could submit written feedback. She added that CAL FIRE would then be required to respond within 30 days to comments from local agencies regarding land use and zoning issues. She concluded that the bill would increase transparency in the state’s fire severity mapping process.

City Council Regular Meeting Minutes Page 26 of 37
May 14, 2026
Councilmember Swan stated that the bill would increase transparency and local control, noting that Cal Cities had reviewed and supported it. She expressed support for the proposal, describing it as a positive step.

Vice Mayor Tyson said he had missed the prior discussion but reviewed the report and was supportive of the proposal. He noted he appreciated the increased transparency and the unanimous support referenced in the report and indicated he was inclined to vote in favor of the item.

Mayor Bhateja OPENED PUBLIC COMMENT.

No Comments.

Mayor Bhateja CLOSED PUBLIC COMMENT.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to support AB2517.

The motion was seconded by Councilmember Swan.

MOTION PASSED 5-0
AYES: Bhateja, Mok, Swan, Tankha, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
C. Consideration of a Resolution of the City Council of the Town of Los Altos Hills Calling a Municipal Election to be held on Tuesday, November 3, 2026, and Requesting Consolidation and Performance of Services from the County of Santa Clara Registrar of Voters (Staff: A. Miller) City Clerk Birdsong-Miller provided a quick overview of her staff report. She explained the proposal to consolidate the upcoming election with Santa Clara County to fill two vacant 4-year City Council seats. Because there were no incumbents, the nomination period would close on August 7 at 5 p.m., and if the number of candidates did not exceed the number of seats, the Council could appoint candidates instead of holding a contested election. She noted the required deadline to submit the consolidation to the County was August 19.

Mayor Bhateja confirmed with staff that the nomination deadline was August 7, and that the County would need to be informed by August 19 if the election were to be canceled.

City Clerk Birdsong-Miller clarified that coordination with the County would continue after the deadline if only two candidates qualified, allowing time for Council action to formally approve cancellation of the election if appropriate.

MOTION MADE AND SECONDED: Councilmember Swan motioned to pass a resolution for the City Council to call a municipal election to be held on Tuesday, November 3rd, and request consolidation and performance services from the County of Santa Clara Registrar of Voters.

The motion was seconded by Councilmember Mok.

MOTION PASSED 5-0

City Council Regular Meeting Minutes Page 27 of 37
May 14, 2026
AYES: Bhateja, Mok, Swan, Tankha, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None
D. Resolution Approving a Three-Year Concessionaire Agreement with Victoria Dye Equestrian, LLC, for the Operation of Westwind Community Barn (Staff: J. Parcutilo) Management Analyst Parcutilo presented a 3-year concession agreement for Westwind Community Barn, operated by Victoria Day Equestrian. Key points included:
• Clarified maintenance responsibilities between the Town and operator • Established a formal maintenance and capital improvement plan for facilities • Updated safety, insurance, and operational requirements (including vaccination and reporting updates)
• Increased monthly management payment from $3,300 to $4,000 to reflect cost-of-living changes
• Maintained revenue split at 85% operator / 15% Town for services revenue • Noted collaboration with staff, FIC, and Council members during negotiation • Emphasized improved accountability, fiscal structure, and long-term stewardship of the barn Council was asked to approve the new agreement.

Mayor Bhateja OPENED PUBLIC COMMENT.

PUBLIC COMMENT

1. Ella Sakamoto expressed strong support for renewing the Westwind Community Barn agreement with Victoria Day Equestrian, describing the operator as integral to the barn community and its programs. She highlighted a positive culture among riders, boarders, and visitors, and praised staff for being proactive and community-minded, including examples of employees independently maintaining equipment and supporting barn operations.

2. Allan Epstein clarified that the Finance and Investment Committee did not formally review the contract, but instead provided ad hoc members to support the process. He stated his strong support for renewing the agreement with Victoria Day Equestrian, noting his long-standing familiarity with the operator and praising improved coordination between the Town and operator on capital improvement planning and facility condition assessments. He added that while the operator is experienced in equestrian operations, the Town must remain proactive in managing the aging infrastructure of the barn.

3. Jitze Couperus stated that he had initially intended to strongly support the item if there had been opposition, given his 50-year history with Westwind Barn. He contrasted earlier decades of operational difficulties with the improvements made since Victoria Day Equestrian began managing the facility about a decade ago. He praised the operator for significantly improving the barn and described it as one of the Town’s finest assets, urging approval of the renewal agreement.

Mayor Bhateja CLOSED PUBLIC COMMENT.

City Council Regular Meeting Minutes Page 28 of 37
May 14, 2026
Councilmember Mok reflected on his long history in the Town since 1996 and noted how different Westwind Barn operations were before Victoria Day Equestrian’s involvement. He stated that without her leadership it would be difficult for the Town to manage the facility, praised her performance as “incredible” and “marvelous,” and expressed his appreciation for her efforts in operating the barn.

Councilmember Tankha reflected that over the past 20 years the Town had made significant progress, particularly in how Westwind Barn was operated and maintained. She emphasized the importance of continuing to support what the community values and staying the course and thanked the operator for their ongoing work and contributions.

Councilmember Swan reflected on her prior role as the last president of Friends of Westwind before the Town took over operations of the barn. She noted that since Victoria Day Equestrian began managing the facility about 12 years ago, the barn, programs, and overall condition had improved significantly. She also mentioned walking the site recently and observing its good condition and continued value for community events and equestrian use and thanked the operator for their work and responsiveness to feedback.

Vice Mayor George Tyson said he did not have as deep a history with the Westwind Barn as other speakers, noting limited involvement related to nearby pathways. He nonetheless expressed appreciation for the facility and thanked the operator for taking care of it.

Mayor Rajiv Bhateja expressed strong support for Westwind Community Barn and its operator, describing both the barn and Victoria Day Equestrian as “treasures” to the Town. He thanked the operator for their contributions and stated that the Town would not be the same without their presence and work.

MOTION MADE AND SECONDED: Mayor Bhateja motioned to APPROVE this contract, which is a Three-Year Concessionaire Agreement with Victoria Dye Equestrian, LLC for the Operation of Westwind Community Barn.

The motion was seconded by Councilmember Swan.

MOTION PASSED 5-0
AYES: Bhateja, Mok, Swan, Tankha, Tyson
NOES: None
RECUSE: None
ABSTAIN: None
ABSENT: None

9. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON

OUTSIDE AGENCIES
A. Formal Closure of Completed Ad Hoc Committees (Staff: A. Miller) City Manager Einfalt presented a list of ad hoc committees for possible “sunsetting,” noting that several could be dissolved because their work was complete or no longer needed. He identified the Westwind Barn ad hoc committee as ready to sunset due to the approved agreement, along with the City Manager contract ad hoc and the mayoral rotation committee following prior actions.