Agenda packet, regular meeting — Los Altos Hills City Council, August 20, 2026 (part 3 of 5)

0+00
1+00 2+00
3+00
4+00

EX SSCO
RIM 589.06
0+09.33
INV 4" OUT 586.10 (W)
SSCO-2
RIM:555.53
STA:1+53.07
4" INV IN 552.06 (SE)
4" INV OUT 552.20 (N)
4" SS PVC L=94' S=0.178
S
PR PUMP STATION -1
RIM 534.90
1+97.52
INV 4" IN 530.73 (S) INV 2" OUT 531.48 (N) (SSFM)
4" SS PVC L=53' S=0.416 BOTTOM 527.43
2" SSFM HDPE L=130'
2" SSFM HDPE L=96'

PR CHECK VALVE
& JUNCTION BOX

WITH CHECKER PLATE
RIM 532.37
2+10.80
INV 2" IN 531.60 (S) INV 2" OUT 531.60 (N)
SSCO-1
RIM:573.38
STA:1+03.54
4" INV 569.33 (E)
4" INV 569.33 (NW)
4" SS PVC L=50' S=0.349
#25386 LA LOMA DR.

N 61°29'33" W 323.40' N 61°29'33" W 324.30'
S 33°40'41" W 112.32' N 58°24'48" W 651.93'
N 50°30'00" E 77.22' N 60°45'00" W 8.18'
N 60°45'00" W

7.00'
N 8°30'00" E 11.31'
N 8°30'00" E 32.91'
S 11°30'00" W 75.24'
S 13°45'00" E 72.60'
N 82°30'00" W 144.54'
N 82°30'00" W 65.53' N 82°30'00" W 208.62'

11.25° BEND
3+36.12
INV IN 531.38 (N)
INV OUT 531.38 (S)

5.00'

ABANDON

EXISTING LATERAL
6C6

APPROXIMATE

ELECTRICAL POC,
SEE NOTE 1
PROPOSED 5' SS

EASEMENT

ELEVATION
525530535540545550555560565570575580585590595600605610615620625630635640 -0+50 0+00 0+50 1+00 1+50 2+00 2+50 3+00 3+50 4+00
2+05.69
PR PUMP STATION -1 (48"Ø)
RIM 534.90
4" INV IN530.32 (S)
2" INV OUT 531.48 (N)
BOTTOM 527.81
1+53.07
SSCO-2
RIM 555.53
4" INV IN 552.06 (SE)
4" INV OUT 552.20 (N)
0+09.33

EX SSCO
RIM 589.06
4" INV OUT 586.10 (W)
4" SS PVC L=94' S=0.178
4" SS PVC L=53' S=0.416
2" SSFM HDPE 130'
2" SSFM HDPE L=96'

APPROXIMATE EG
@ CONTROL LINE

APPROXIMATE EG
@ CONTROL LINE
2+10.80

PR CHECK VALVE
& JUNCTION BOX

WITH CHECKER PLATE
2" INV IN 531.60 (S)
2" INV OUT 531.60 (NW)
1+03.54
SSCO-1
RIM 573.38
4" INV IN 569.33 (E)
4" INV OUT 569.33 (NW)
5 C5 2" CONDUIT IN 4"
HPDE 9
C6 1
C5 1
C5
16 C6
PROVIDE MINIMUM 3 FT

OF GROUND COVER
PROVIDE MINIMUM 3 FT

OF GROUND COVER

ELEVATION
525530535540545550555560565570575580585590595600605610615620625630635640 7+25
H:\6768 Jane Li\6768-001 Jane Li SS Design\Engineering\Construction Drawings\C3 - C4 PLAN & PROFILE.dwg 6-27-26 02:07:25 PM RobertMoorhead LOS ALTOS HILLS SANTA CLARA COUNTY CALIFORNIA 3130 La Selva Street, Suite 100 San Mateo, CA 94403 650.349.2151 whbengineers.com CALL UTILITY NOTIFICATION CENTER OF CALIFORNIA Know what'sbelow. Callbefore you dig. R SANITARY SEWER FORCE MAIN SLEEVE IN LA LOME DRIVE EASEMENT 25386 LA LOMA DRIVE PLAN & PROFILE C3 0 10 20 40 60 0 1 2 3 4+18 MATCH LINE SEE SHEET C4

SANITARY SEWER - PLAN
SCALE: 1"=20'
NOTES:

Scale: Horizontal
Vertical
SANITARY SEWER. - PROFILE
1"=20'1"=20'

1. FOR A STANDARD 240V SINGLE-PHASE INSTALLATION, PROVIDE A DEDICATED 30A BREAKER WITH #10 CONDUCTORS RUN TO
THE E/ONE CONTROL PANEL. PROVIDE L1, L2, NEUTRAL (N), AND GROUND (GND).IF ONLY 208V POWER IS AVAILABLE, PROVIDE A

BUCK-BOOST TRANSFORMER TO INCREASE VOLTAGE FROM
208V TO 240V. THE E/ONE PUMP REQUIRES A MINIMUM OF 216V TO START AND OPERATE RELIABLY.
9 C6
1 C5
5 C5
2" SSFM IN
4" CONDUIT
1 C5
PIPE MATERIALS:

1. SANITARY SEWER GRAVITY PIPE SHALL BE PVC SDR26 OR
ABS.

2. SANITARY SEWER FORCE MAIN PIPE SHALL BE HDPE C901
DR11 FOR PIPE SIZES 3" OR SMALLER.

3. CONDUIT SHALL BE HDPE C906 DR17 FOR PIPE SIZES 4" OR LARGER.

4. INSTALL #10 AWG INSULATED COPPER TRACER WIRE ALONG
ALL SLEEVE PIPES.

5. JOIN HDPE PIPES BY THERMAL BUTT-FUSION OR BY

AUTOMATIC ELECTROFUSION WITH AN ELECTROFUSION
FITTING.

6. REMOVE BEAD PROJECTIONS AT FUSED JOINTS INSIDE THE
PIPES WITH AN INTERNAL DE-BEADER. NO RUBBER OR ARC
COUPLINGS ARE ALLOWED ON HDPE PIPES.

7. E/ONE DH152 GRINDER PUMP STATION SHALL BE INSTALLED
PER MANUFACTURER’S INSTALLATION INSTRUCTIONS. TANKDEPTH SHALL BE SELECTED TO ACCOMMODATE INCOMING GRAVITY SEWER INVERT. ELECTRICAL CONDUCTORS SHALL
MAINTAIN MINIMUM 24-INCH COVER OR BE INSTALLED IN
CONDUIT PER NEC. PROVIDE CONCRETE BALLAST AS
REQUIRED BY MANUFACTURER.THE PRIVATE FORCE MAIN

SHALL BE BASED ON THE PUMP MANUFACTURER'S
RECOMMENDATION.

LANDS OF LI
#25386 LA LOMA DR.

APN 336-32-035

LANDS OF ROBERT HELDT
#25100 LA LOMA DR.

APN 336-32-034

LANDS OF OFIR &

YAEL BAHARAV
#25010 LA LOMA DR.

APN 336-32-021
10' PUE PER 48 M 56
10' WIDE PUE PER 3507 O.R. 12
16 C5
4+18 MATCH LINE SEE SHEET C4
1 C5
7 C5
6 C5

Page 355 of 845 ends

4+00
5+00 2" SSFM HDPE L=211' 6+00 2" SSFM HDPE L=56' 6+99

EX SSMH
RIM 605.90
6+97.13
8" INV IN 601.80 (SE)
2" INV IN 601.55 (SE)
6" INV IN 601.05 (SW)
8" INV OUT 601.05 (NW)
S
SSMH 1
RIM 551.55
4+32.02
INV 2" IN 545.98 (S)
INV 2" OUT 545.98 (NW)
N 58°10'36" W 114.33' N 58°10'36" W 93.75'
N 58°10'36" W 205.37'
S 47°00'00" W 38.94' N 40°55'52" E 178.75'

ELEVATION
525530535540545550555560565570575580585590595
600605610615620625630635640
4+50 5+00 5+50 6+00 6+50 7+00 7+25
2" SSFM HDPE L=211'
IN 4-INCH SLEEVE

APPROXIMATE EG
@ CONTROL LINE
4+27.50

11.25° BEND
2" INV 596.67 (SE)
THRU
6+97.13

EX SSMH
RIM 605.90
8" INV 601.80 (SE)
2" INV 601.55 (SE)
6" INV 601.05 (SW)
8" INV 601.05 (NW)
2" SSFM HDPE L=56

IN HDPE PIPE'
4+32.02
SSMH 1 (48"Ø)
RIM 551.55
2" INV IN 545.98 (NW)
2" INV OUT 545.98 (S)
525
530
535
540
545
550
555
560
565
570
575
580
585
590
595
600
605
610
615
620
625
630
635
640
-0+50
H:\6768 Jane Li\6768-001 Jane Li SS Design\Engineering\Construction Drawings\C3 - C4 PLAN & PROFILE.dwg 6-27-26 01:55:48 PM RobertMoorhead LOS ALTOS HILLS SANTA CLARA COUNTY CALIFORNIA 3130 La Selva Street, Suite 100 San Mateo, CA 94403 650.349.2151 whbengineers.com CALL UTILITY NOTIFICATION CENTER OF CALIFORNIA Know what'sbelow. Callbefore you dig. R SANITARY SEWER FORCE MAIN SLEEVE IN LA LOME DRIVE EASEMENT 25386 LA LOMA DRIVE PLAN & PROFILE C4 4+18 MATCH LINE SEE SHEET C3

SANITARY SEWER - PLAN
SCALE: 1"=20'
NOTES:

Scale: Horizontal
Vertical
SANITARY SEWER. - PROFILE
1"=20'1"=20'
8 C5 5
C5
2" SSFM IN
8" CONDUIT
5 C5 2" CONDUIT IN 8" HDPE

1. SEE GENERAL NOTES ON SHEET 2.

2. A MINIMUM OF 3-FEET COVER IS REQUIRED ABOVE ALL SEWER MAIN. WHERE PROFILE SHOWS SEWER MAIN DEEPER THAN
3-FEET, THE PROFILE SHALL GOVERN.

3. UNLESS OTHERWISE NOTED, STATION AND OFFSET CALLOUTS
ARE TO CONNECTION POINT AT THE CENTERLINE OF MAIN.

4. UNLESS OTHERWISE NOTED, INVERT ELEVATIONS SHOWN ARE
INVERT ELEVATIONS OF MAINLINE PROFILE.

5. LATERALS SHALL BE A MINIMUM OF 4" IN DIAMETER FOR SINGLE FAMILY RESIDENCES AND 6" INCHES FOR ADUs, DUPLEX ANDMULTI-FAMILY LOTS. LATERALS SHALL BE PLACED AT LEAST 3'BELOW TOP OF CURB GRADE ELEVATION WITH 2% MINIMUM SLOPE AND WITH A CLEANOUTS.
0 10 20 40 600 1 2 3

CONNECTION TO

EXISTING SSMH
6" PVC (E)
PLUG 8 INCH SLEEVE

WITH MORTAR

LANDS OF LEONARD &

BARBARA PETERSON
#25090 LA LOMA DR.

APN 336-32-033

LANDS OF NEIL MIELKE
#25026 LA LOMA DR.

APN 336-32-020

LANDS OF OFIR & YAEL

BAHARAV
#25010 LA LOMA DR.

APN 336-32-021
10' WIDE PUE
PER 81 M 47
PIPE MATERIALS:

1. SANITARY SEWER GRAVITY PIPE SHALL BE PVC SDR26 OR
ABS.

2. SANITARY SEWER FORCE MAIN PIPE SHALL BE HDPE C901
DR11 FOR PIPE SIZES 3" OR SMALLER.

3. CONDUIT SHALL BE HDPE C906 DR17 FOR PIPE SIZES 4" OR LARGER.

4. INSTALL #10 AWG INSULATED COPPER TRACER WIRE ALONG
ALL SLEEVE PIPES.

5. JOIN HDPE PIPES BY THERMAL BUTT-FUSION OR BY

AUTOMATIC ELECTROFUSION WITH AN ELECTROFUSION
FITTING.

6. REMOVE BEAD PROJECTIONS AT FUSED JOINTS INSIDE THE
PIPES WITH AN INTERNAL DE-BEADER. NO RUBBER OR ARC
COUPLINGS ARE ALLOWED ON HDPE PIPES.

7. THE PRIVATE FORCE MAIN SHALL BE BASED ON THE PUMP
MANUFACTURER'S RECOMMENDATION.

PROVIDE MINIMUM 3 FT

OF GROUND COVER
4+18 MATCH LINE SEE SHEET C3
6" PVC (E) 3
C5 8
C5

Page 356 of 845 ends

H:\6768 Jane Li\6768-001 Jane Li SS Design\Engineering\Construction Drawings\C5 - C6 DETAILS.dwg 6-27-26 01:59:33 PM RobertMoorhead LOS ALTOS HILLS SANTA CLARA COUNTY CALIFORNIA 3130 La Selva Street, Suite 100 San Mateo, CA 94403 650.349.2151 whbengineers.com CALL UTILITY NOTIFICATION CENTER OF CALIFORNIA Know what'sbelow. Callbefore you dig. R SANITARY SEWER FORCE MAIN SLEEVE IN LA LOME DRIVE EASEMENT 25386 LA LOMA DRIVE DETAILS C5 1 NOT TO SCALE
VERTICAL SEWER LATERAL CLEANOUT (CITY STD DETAIL SS-6) 2

NOT TO SCALE
BACKFILL DETAIL (CITY STD DETAIL UT-2)
5 NOT TO SCALE

CONDUIT SECTION

CENTERLINE
4" OR 8" HPDE
SLEEVE
FUTURE 2" SSFM

CONNECTIONS
2" HDPE SSFM

INVERTS PER PLAN
6 NOT TO SCALE

JUNCTION BOX
7 NOT TO SCALE

CHECKER PLATE
24" x 24"
24" x 24"
8 NOT TO SCALE

CONNNECTION TO EXISTING MANHOLE
2" HDPE SSFM

INVERTS PER PLAN

EX PIPE INVERT
3" MIN
3 NOT TO SCALE
SANITARY SEWER MANHOLE DETAIL (CITY STD DETAIL SS-1) 4

NOT TO SCALE

SANITARY SEWER MANHOLE COVER DETAIL
NOTE:

CHANNELS TO BE FORMED TO APPROXIMATE WIDTH, SIZE AND SHAPE, OF PIPE AND FINISHED WITH GROUT THICKNESS OF GROUT TO BE APPROXIMATELY ONE HALF INCH (12"). CONTINUE SLOPE OF PIPE THROUGH MANHOLE2% MINIMUM SLOPE. 8" HPDE SLEEVE
316 STAINLESSSTEEL STIFFENERS

EX SSMH
9" MIN
6" PVC

GROUT OPENING WITH MORTAR

Page 357 of 845 ends

H:\6768 Jane Li\6768-001 Jane Li SS Design\Engineering\Construction Drawings\C5 - C6 DETAILS.dwg 6-27-26 01:59:58 PM RobertMoorhead LOS ALTOS HILLS SANTA CLARA COUNTY CALIFORNIA 3130 La Selva Street, Suite 100 San Mateo, CA 94403 650.349.2151 whbengineers.com CALL UTILITY NOTIFICATION CENTER OF CALIFORNIA Know what'sbelow. Callbefore you dig. R SANITARY SEWER FORCE MAIN SLEEVE IN LA LOME DRIVE EASEMENT 25386 LA LOMA DRIVE DETAILS C6 9 NOT TO SCALE

E-ONE DUPLEX PUMPS
10 NOT TO SCALE

E-ONE PUMP BALLAST & ACCESSWAY
12 NOT TO SCALE

E-ONE TRANSFORMER, BUCK BOOST
NOTE:E/ONE DH152 GRINDER PUMP STATION SHALL BE INSTALLED PER MANUFACTURER’S INSTALLATION INSTRUCTIONS.

TANK DEPTH SHALL BE SELECTED TO ACCOMMODATE INCOMING GRAVITY SEWER INVERT. ELECTRICAL CONDUCTORS SHALL MAINTAIN MINIMUM 24-INCH COVER OR BE INSTALLED IN CONDUIT PER NEC. PROVIDE CONCRETE BALLAST AS REQUIRED BY MANUFACTURER.THE PRIVATE FORCE MAIN SHALL BE BASED ON THE PUMP MANUFACTURER'SRECOMMENDATION. 13 NOT TO SCALE

SENTRY PROTECT PLUS PANEL ( DOUBLE POWER POLE)
14 NOT TO SCALE
SENTRY PROTECT PLUS PANEL 15

NOT TO SCALE
2" LATERAL ASSEMBLY
16 NOT TO SCALE
2" VALVE, 2" SDR 11, 1-1/4" NTP

Page 358 of 845 ends

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(La Loma Drive Sanitary Sewer Force Main Sleeve Extension) THIS DEDICATION is made this _____ day of _______________, 202_, by ________________________________________ (“Owner”), the owner of the property located at 25386 La Loma Drive in Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 1. Owners do hereby offer to dedicate to Town a sewer main extension located at _______________, situated in the Town of Los Altos Hills, County of Santa Clara, State of California as described and depicted in Exhibit attached hereto (“Dedication”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows:

Page 359 of 845 ends

-2-
OWNER:

Date: _____________ ____________________________
Ye Jane Li
25386 La Loma Drive
TOWN OF LOS ALTOS HILLS:

Date: _____________ ______________________________
Rajiv Bhateja, Mayor
ATTEST:
_____________________________
Arika Birdsong-Miller, City Clerk

Page 360 of 845 ends

TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION APPROVING THE SEWER CONSTRUCTION AND DEDICATION AGREEMENT WITH THE PROPERTY OWNER OF 10320

ROLLY ROAD FOR THE ROLLY ROAD SANITARY SEWER MAIN

EXTENSION
FROM: WooJae Kim, Public Works Director/City Engineer
Daniel Liang, Utility Engineering Manager
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) approving the Sewer Construction and Dedication Agreement with the property owner of 10320 Rolly Road for the Rolly Road Sanitary Sewer Main Extension.

BACKGROUND:

Pursuant to Town Municipal Code Section 6-4.446 “Extension of sewer main facilities”, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer. The Sewer Construction and Dedication Agreement transfer the ownership of the sewer main from the property owners to the Town once the sewer extension is completed.

DISCUSSION:

The property owner/applicant of 10320 Rolly Road (APN 331-17-017) wishes to connect to the Town’s sanitary sewer system by constructing a new eight-inch sanitary sewer gravity line on Rolly Road and West Loyola Drive. The new sewer line will begin at the existing manhole in the street north of 10380 West Loyola Drive and end at a new sewer manhole at the end of 10320 Rolly Road, as shown on a site plan included as Attachment 2. The improvements include 474 feet of eight-inch HDPE gravity pipe and three new sewer manholes in the street. The construction plans for the project is included as Exhibit B of the Sewer Construction and Dedication Agreement included as Attachment 3.

Staff have reviewed and approved the sewer application and design plans for the proposed Rolly Road sanitary sewer main extension project. Construction for the project is expected to commence after the City Council adopts the resolution, and once an encroachment permit is issued by the Town.

The Sewer Construction and Dedication Agreement (Attachment 3) has been prepared to ensure that the ownership and maintenance responsibilities of the new sanitary sewer main extension are ITEM 5K

Page 361 of 845 ends

Staff Report to City Council Page 2
Rolly Road Sanitary Sewer Man Extension
August 20, 2026
2 properly transferred to the Town. The applicant intends to enter into a sewer reimbursement agreement with the Town upon completion of the project with four future users.

ENVIRONMENTAL REVIEW:

This action is a Class 3 categorical exemption per Article 19 (Categorical Exemptions) section 15303(d) New Construction or Conversion of Small Structures of the California Environmental Quality ACT (CEQA) guidelines.
2026-2027 CITY COUNCIL WORK PLAN:

This action was not identified on the 2026-27 City Council Work Plan, but it supports the Council priorities related to the Sewer Program.

FISCAL IMPACT:

There is no immediate fiscal impact associated with this recommendation. The sewer main will be installed according to the Town standards at the expense of the property owner. The new sanitary sewer main extension will become the Town’s asset, and the Town will assume maintenance responsibilities for the new sewer main after the project is accepted by the Town.

ATTACHMENTS

1. Resolution Approving Sewer Construction and Dedication Agreement for Rolly Road Sanitary Sewer Main Extension

2. Site Plan for Rolly Road Sanitary Sewer Main Extension

3. Rolly Road Sanitary Sewer Main Construction and Dedication Agreement

Page 362 of 845 ends

RESOLUTION -26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE SEWER CONSTRUCTION AND DEDICATION AGREEMENT WITH THE PROPERTY OWNER OF 10320 ROLLY ROAD FOR THE ROLLY ROAD

SANITARY MAIN EXTENSION
WHEREAS, pursuant to Los Altos Hills Municipal Code Section 6-4.446, sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer; and
WHEREAS, the Town of Los Altos Hills received an application from the property owner at 10320 Rolly Road (APN 331-17-017) for construction of the Rolly Road Sanitary Sewer Main Extension at the applicant’s sole cost and expense for the benefit of the applicant; and WHEREAS, the applicant desires to dedicate the Rolly Road Sanitary Sewer Main Extension to the Town upon completion of construction; and WHEREAS, Town staff prepared the Sewer Construction and Dedication Agreement for the proposed work to ensure that the ownership and maintenance responsibilities of the newly constructed sewer are transferred to the Town; and
WHEREAS, the City Engineer has reviewed the application and plans for the project, and recommends that the Council approve the Sewer Construction and Dedication Agreement for the proposed sewer improvements.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Los Altos Hills does hereby approve the Sewer Construction and Dedication Agreement for the Rolly Road Sanitary Sewer Main Extension and authorize the City Manager to execute the agreement.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST:
______________________________
Arika Birdsong-Miller, City Clerk
ITEM 5K Attachment 1

Page 363 of 845 ends

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241' 8'' PVC
234' 8'' PVC
228' 8'' PVC
134' 8'' PVC
159' 8'' PVC
140' 8'' PVC
120' 8'' PVC
79' 8'' PVC
70' 8'' PVC
72' 6'' PVC
144' 8'' PVC
SMH1130
SMH1125
SMH1123
SMH1122 SMH1120
SMH1117
SM
10401
10300
10225
10450
10364
10320
10340
23230
10410
10274
10350
10240
10275
23190
10535
10500
10490
10380
10295
10305
1 10271
10180
10545
23180
10315
10444
10291
10344
10290
10580
10371
10605
Kenbar
Ravensbury
90' 8'' PVC
88' 8'' PVC
71' 8'' PVC
71 50' 8'' PVC
117' 8'' PVC 94' 8'' VCP
94' 8'' PVC
46' 8'' PVC
46' 8'' PVC
36' 8'' PVC
73' 8'' PVC
138' 8'' PVC
SMH1141
SMH1140
SMH1139
SMH1138
SMH1137
SMH1129
SMH1124
SMH1121
SMH1119
SMH1118
SMH1116
SMH1115
SMH1114
S
Rolly
Berkshire
B
erks
hire
Cha
00 200 300 40
F
0 eet Town of Los Altos Hills San
254 feet 1:3,047
d
ANHOLE

LEANOUT
NCTION
UMPSTA
Pipe Type)
wn of Los Altos Hills
ravity)
wn of Los Altos Hills
orce Main)
vate (Gravity)
vate (Force Main)
ty of Los Altos
ty of Palo Alto
ture (?)

Page 364 of 845 ends

1 ROLLY ROAD SANITARY SEWER MAIN EXTENSION

SEWER CONSTRUCTION AND DEDICATION AGREEMENT
THIS SEWER CONSTRUCTION AND DEDICATION AGREEMENT (this
“Agreement”) is entered into as of __________, 2026, (“Effective Date”) by and between YICHAO SHEN (“Applicant”), and the TOWN OF LOS ALTOS HILLS (“Town”), a California municipal corporation (collectively, the “Parties” and individually as “Party”).

R E C I T A L S
A. Applicant is the owner of certain property located at 10320 Rolly Road (APN 331-17- 017) in the Town of Los Altos Hills, County of Santa Clara, State of California.

B. Applicant proposes to construct the Rolly Road Sanitary Sewer Main Extension to serve Applicant’s property on Rolly Road. The location of the proposed sanitary sewer main extension is located in the street on Rolly Road more particularly described in Exhibit A attached hereto and incorporated herein by this reference (“Rolly Road Sanitary Sewer Main Extension” or “Project”).

C. The plans and specifications for the Project are more particularly described on Exhibit B attached hereto and incorporated herein by this reference (“Plans and Specifications”).

D. Section 6-4.446 of the Los Altos Hills Municipal Code provides that sewer main facilities may be extended by an applicant in accordance with plans and specifications approved by the City Engineer, at applicant’s cost.

E. Applicant desires to construct the Project at Applicant’s sole cost and expense.

Applicant intends to install an 8-inch sanitary sewer main within the street along Rolly Road and connect to the existing 8-inch public sanitary sewer main in the street on West Loyola Drive to provide a path for Applicant’s lateral to discharge in a gravity sanitary sewer manhole.

F. Upon completion of construction, Applicant further desires to dedicate and the Town desires to accept, the Project to the Town, subject to final inspection by the Town.

G. It is the intention of the Parties to set forth the terms and conditions on which Applicant shall construct and dedicate the Project to the Town and reimburse the Town for all related costs.

ITEM 5K Attachment 3

Page 365 of 845 ends

2 AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. Construction. Applicant shall construct the Project at his sole cost and expense, and in accordance with approved Plans and Specifications attached hereto and incorporated herein as Exhibit B, and in conformity with all applicable federal, state and local laws, rules, ordinances and regulations, including the Los Altos Hills Municipal Code. Applicants shall be required to obtain an encroachment permit from the Town and comply with all applicable terms and conditions of such permit, and shall also be responsible for obtaining any and all other required permits and other governmental approvals necessary for the construction and installation of the Project. If Applicant fails to construct the Project in accordance with this Agreement, such failure shall constitute a breach of the Applicant’s obligations herein and the Town shall be entitled to enforce the Applicant’s bond or security as provided in Section 5 below.

2. Timing of Construction. Applicant shall complete construction of the Project no later than September 30, 2027.

3. Inspection and Acceptance by the Town. Upon completion of construction by Applicant, the Town shall have the right to inspect, measure, survey, and test the Project for compliance with the approved plans and specifications. A deposit of $15,000 payable to the Town is required for inspection services, construction management, and other Town’s expenses for this project.

Any unused amount will be refunded after the project is accepted by the City Engineer.

4. Dedication. Upon final inspection and approval by the Town of the Project, Applicant shall deliver to the Town an irrevocable offer of dedication substantially in the same form set forth on Exhibit C attached hereto (“IOD”) offering the Project to the Town; provided, however, the IOD shall be subject to, and not allow acceptance by the Town until, all of the conditions precedent in Sections 1-3 above are satisfied.

5. Provision of Security. Applicant agrees to guarantee the completion of the Project and, as security for that guarantee, Applicant shall provide the Town with security, in the form of a cashier’s check or bond, no more than one hundred percent (100%) of the estimated cost of constructing the Project as approved by the City Engineer. The Town shall release the security for completion of the sewer extension upon final inspection and approval by the Town. Applicant shall also file with the City a two (2) year warranty bond or equivalent security in a form and in an amount of 10% of the construction cost, and with a surety acceptable to City, to warrant the Project against any defective work or labor done or defective materials furnished following the Project being accepted by the Los Altos Hills City Council.

6. Responsibility of Applicant. Applicant acknowledges and agrees that he shall be responsible for the construction, maintenance, upkeep and any issues relating to the condition of the Project until such time that the sewer line has been dedicated to and accepted by the Town. Upon acceptance of dedication by the Town, the Applicant shall not have responsibility for the Project.

Page 366 of 845 ends

3 7. Indemnity. Applicant agrees to indemnify, defend (with counsel approved by Town) and hold the Town and its respective elected and appointed officers, officials, employees, agents, consultants, and contractors (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, expense (including without limitation attorneys’ fees and costs of litigation), claim, demand, action, suit, judicial or administrative proceeding, penalty, deficiency, fine, order, and damage (all of the foregoing collectively “Claims”) which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, Applicant’s performance of their obligations under this Agreement prior to the Town approving and accepting dedication of the Project. Applicant’s indemnification obligations set forth in this Section shall not apply to the extent of Claims arising from the gross negligence or willful misconduct of the Indemnitees.

8. Waiver of Claims for Potential Subsequent Users and Reimbursements. Applicant hereby on behalf of himself and his respective successors and assigns, knowingly and voluntarily releases and forever discharges, to the full extent permitted by law, the Town, of and from, any and all claims, actions, causes of action, demands, rights, damages, costs, expenses, including attorney’s fees, and compensation whatsoever, relating to any potential subsequent sewer users of the Project, including any claims to collect any future sewer future user fees and reimbursements. Applicant further agrees not to sue, file a claim, or institute any other proceedings against the Town for any and all liability, claims, loss, damages, expenses and costs related to any claim that may be filed for the collection of subsequent sewer user reimbursements or fees.

9. Cost Reimbursement. Applicant assumes full responsibility for all costs incurred by the Town in relation to the administration of this Agreement, including, but not limited to, charges for outside consultants such as the Town's consulting engineer and the City Attorney, among others. A Cost Reimbursement Agreement will not be considered before acceptance of the Project.

10. Defaults. In the event a Party believes another Party has breached any provision of this Agreement, the non-defaulting Party shall give written notice to the defaulting Party specifying the grounds of the alleged breach. The defaulting Party shall have thirty (30) days to cure the alleged breach or begin cure if the breach cannot be cured within thirty (30) days and shall diligently continue to cure until complete. In the event a breach is not cured within the time provided or fails to diligently continue to cure, the defaulting party shall be deemed in default.

11. Amendment. This Agreement or any portion hereof may be amended or modified, except where otherwise provided in this Agreement, only by mutual consent of the Parties in writing.

12. Termination. This Agreement shall automatically terminate upon the Town accepting the dedication of the Project. After termination, the Parties shall execute such additional documents as are reasonably required by a title company to remove this Agreement as an encumbrance.

13. Successors and Assigns. The covenants, obligations and agreements contained in this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, personal representatives, successors and assigns, successors-in-interest, as the case may be.

14. Notices. All written notices required to be given pursuant to the terms hereof shall be sent by (a) personal delivery, (b) a nationally recognized overnight courier service, or (c) United States first class mail, registered or certified return receipt requested and postage prepaid as expressly provided

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4 herein.

All notices shall be addressed as follows:

To Town: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attn: City Manager

To Applicants: Yichao Shen
10320 Rolly Road
Los Altos Hills, CA 94022
The foregoing addresses may be changed by written notice. All notices shall be deemed received upon receipt or the date indicated on any return receipt or other receipt of delivery.

15. Entire Agreement. This Agreement contains the entire understanding of the parties and supersedes any and all other written or oral understandings.

16. No Beneficiaries. No third party, individual, organizations, persons or entity besides the Parties to this Agreement has any rights or remedies under this Agreement.

17. Incorporation. The recitals set forth above and exhibits attached hereto and referred to herein are incorporated into this Agreement.

18. Governing Law. This Agreement shall be enforced and interpreted under California’s laws and judicial decisions without giving effect to its conflicts of law provisions.

19. Headings. Section headings are for reference purposes only and do not affect this Agreement.

20. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.

This Agreement may be delivered to all Parties by facsimile or other form of electronic transmission.

21. Severability. If any part of this Agreement is invalid or unenforceable, then the remainder of this Agreement shall remain valid and enforceable and in force and effect.

22. No Waiver. A waiver by any Party of a default by another Party is only effective against a Party that waives such default in writing and shall not be construed as a waiver of any other default.

23. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing.

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5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written by their duly authorized representatives.

APPLICANT
By:

Yichao Shen
10320 Rolly Road
Los Altos Hills

TOWN OF LOS ALTOS HILLS
By:

Cody Einfalt
City Manager
ATTEST:

Arika Birdsong-Miller
City Clerk

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LEANOUT
NCTION
UMPSTA
Pipe Type)
wn of Los Altos Hills
ravity)
wn of Los Altos Hills
orce Main)
vate (Gravity)
vate (Force Main)
ty of Los Altos
ty of Palo Alto
ture (?)

Page 370 of 845 ends

EXHIBIT “B”
-1-

EXHIBIT B

PLANS AND SPECIFICATIONS
[see attached]

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~
~ ~
~
SCHATZBERG TRUST APN 331-17-082 PARCEL B
193 M 18
SHANNON TRUST APN 331-17-018 RECORD OF SURVEY
796 M 13
SAUER APN 331-17-012
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

Page 372 of 845 ends

~
~
~
~
SCHATZBERG TRUST APN 331-17-082 PARCEL B
193 M 18
SHANNON TRUST APN 331-17-018 RECORD OF SURVEY
796 M 13
SAUER APN 331-17-012

REQUIRED DRAINAGE INSPECTIONS

THE TOWN OF LOS ALTOS HILLS REQUIRES LEA & BRAZE
ENGINEERING, INC. TO INSPECT ALL STORM DRAINAGE AS IT
IS INSTALLED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO
CONTACT LEA & BRAZE ENGINEERING, INC. PRIOR TO START

OF CONSTRUCTION TO SET UP A PRE-CONSTRUCTION
MEETING, AND TO CALL AT LEAST 48 HOURS IN ADVANCE OF
ANY INSPECTIONS. PIPES ARE TO REMAIN UNCOVERED
UNTIL AN INSPECTION OCCURS.

POINT OF CONTACT:

PETER CARLINO
LEA & BRAZE ENGINEERING, INC.
(510)887-4086 [email protected]

AINAGE AS IT

NSIBILITY TO

OR TO START

ADVANCE OF
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

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“ ” ” “ ” ” “ ” ” “ ” ”

Page 374 of 845 ends

Page 375 of 845 ends

Page 376 of 845 ends

ENGINEERING, INC. TO INSPECT ALL STORM DRAINAGE AS IT
IS INSTALLED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO
CONTACT LEA & BRAZE ENGINEERING, INC. PRIOR TO START
MEETING, AND TO CALL AT LEAST 48 HOURS IN ADVANCE OF
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
~
~

DATUM ELEV
515.00
~

DATUM ELEV
515.00

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FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]
~
~

DATUM ELEV
515.00

Page 378 of 845 ends

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

DATUM ELEV
515.00
~

DATUM ELEV
515.00

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Page 380 of 845 ends

~
~
~
~
~
SCHATZBERG TRUST APN 331-17-082 PARCEL B
193 M 18
SHANNON TRUST APN 331-17-018 RECORD OF SURVEY 796 M 13
NOTE:

FOR CONSTRUCTION STAKING

SCHEDULING OR QUOTATIONS

PLEASE CONTACT ALEX ABAYA

AT LEA & BRAZE ENGINEERING
(510)887-4086 EXT 116.
[email protected]

Page 381 of 845 ends

EXHIBIT “C”
-1-

EXHIBIT C

IRREVOCABLE OFFER OF DEDICATION
This Document Is Recorded
For the Benefit of the
Town of Los Altos Hills
And is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:

Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Attention: City Clerk

OFFER OF DEDICATION

TO THE TOWN OF LOS ALTOS HILLS
(Rolly Road Sanitary Sewer Main Extension)
THIS DEDICATION is made this _____ day of _______________, 202_, by ________________________________________ (“Owner”), the owner of the property located at 10320 Rolly Road in Los Altos Hills, California, to and for the benefit of the Town of Los Altos Hills, a municipal corporation (“Town”).

Section 2. The Town hereby accepts this Dedication.

IN WITNESS WHEREOF, the Owners have properly executed, and the Town has hereby accepted, this Dedication as follows:

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-2-
OWNER:

Date: _____________ ____________________________
Yichao Shen
10320 Rolly Road
TOWN OF LOS ALTOS HILLS:

Date: _____________ ______________________________
Rajiv Bhateja, Mayor
ATTEST:
_____________________________
Arika Birdsong-Miller, City Clerk

Page 383 of 845 ends

TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
___________________________________________________________________________ SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT WITH THE FEDERAL HIGHWAY ADMINISTRATION FOR

ACCEPTANCE OF THE SAFE STREETS FOR ALL GRANT PROGRAM TO

DEVELOP THE LOS ALTOS HILLS TRANSPORTATION SAFETY PLAN
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, City Manager
____________________________________________________________________________ RECOMMENDATION:

Staff recommend that the City Council approve a resolution (Attachment 1) authorizing the City Manager to execute an agreement with the Federal Highway Administration (FHWA) for acceptance of the Safe Streets for All (SS4A) Grant Program to develop the Los Altos Hills Transportation Safety Plan.

BACKGROUND:

In 2022, FHWA established the Safe Streets and Roads for All (SS4A) Grant Program to help local governments improve roadway safety through data-driven planning and implementation. This competitive grant program supports efforts to reduce or eliminate serious injuries and fatalities for all roadway users and travel modes by funding the development of safety analyses, action plans, and transportation safety projects.

The SS4A Program offers two types of grants:
 Planning and Demonstration Grants, which fund the preparation of safety action plans, such as a Transportation Safety Plan, and demonstration activities that evaluate potential safety improvements; and
 Implementation Grants, which fund the design and construction of transportation safety projects and programs identified in an eligible, adopted safety action plan.

DISCUSSION:

The Town submitted an application for a SS4A Planning and Demonstration Grant in fall 2025 to prepare the Los Altos Hills Transportation Safety Plan. The estimated total project cost is $225,000. Under the SS4A Program, the Town is required to provide a local match equal to 20 percent of eligible project costs. Accordingly, the Town requested $180,000 in federal grant funding and Town’s required local match is $45,000.

In December 2025, the Town was notified of the award of the SS4A grant for “Vision for Safety:

Los Altos Hills Transportation Safety Plan.” SS4A grant funds must be expended within five years after execution of the grant agreement and obligation of the funds by FHWA.

ITEM 5L

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Staff Report to City Council Page 2
SS4A Grant Agreement for Los Altos Hills Transportation Safety Plan August 20, 2026
Town staff have worked with FHWA to finalize the SS4A Grant Agreement, which is now ready for Council consideration. Staff recommend that the Council authorize the City Manager to execute the SS4A Grant Agreement (Attachment 2).

Following Council approval and execution by the City Manager, the agreement must also be executed by the FHWA before the grant becomes effective. FHWA's execution process may take several months. Staff anticipate that the agreement will be fully executed by December 2026. Once the agreement is fully executed, the Town will issue a Request for Proposals (RFP) to solicit qualified transportation consulting firms to prepare the Los Altos Hills Transportation Safety Plan.

The Los Altos Hills Transportation Safety Plan will include an analysis of traffic volumes, roadway characteristics, and historical collision data to identify high-priority corridors and intersections. Based on this analysis, the plan will recommend transportation safety projects and programs to improve roadway infrastructure and reduce crashes, with the goal of enhancing safety for all roadway users, including pedestrians, bicyclists, and other vulnerable road users.

Upon completion, the Transportation Safety Plan will position the Town to pursue future funding opportunities, including Safe Streets and Roads for All (SS4A) Implementation Grants, to design and construct eligible roadway safety improvements identified in the plan.

The Town anticipates completing the project and submitting all reimbursement requests by December 2028. Table 1 summarizes the anticipated schedule for the SS4A Grant Program and preparation of the Transportation Safety Plan.

Table 1: Anticipated Schedule for Completion of the Local Road Safety Plan Action Item Anticipated Date
SS4A Grant Executed December 2026
Issue RFP for Transportation Safety Plan February 2027
Council award of Transportation Safety Plan
scope to a consultant
April 2027
Complete Transportation Safety Plan June 2028
SS4A Grant Funds Reimbursed December 2028

ENVIRONMENTAL REVIEW
The proposed project to prepare the Los Altos Hills Transportation Safety Plan, which is a planning-level study, is statutorily exempt pursuant to the California Environmental Quality Act (CEQA) Section 15262 (Feasibility and Planning Studies). The study does not authorize or involve the construction of any physical improvements. Any future projects identified in the Transportation Safety Plan will be subject to separate environmental reviews, as required, prior to implementation. 2025-26 CITY COUNCIL WORK PLAN:

This action is consistent with the 2026–2027 City Council Work Plan and advances the Local Road Safety Plan identified under the Public Works Key Projects and Initiatives.

Page 385 of 845 ends

Staff Report to City Council Page 3
SS4A Grant Agreement for Los Altos Hills Transportation Safety Plan August 20, 2026

FISCAL IMPACT
The Local Road Safety Plan is a capital project included in the Adopted FY27 & FY28 Operating and Capital Budget. The estimated cost to prepare the Los Altos Hills Transportation Safety Plan is $225,000. The Town has been awarded a $180,000 SS4A Planning and Demonstration Grant, with the remaining $45,000 (20 percent) to be provided by the Town as the required local match. Sufficient funding for the Town's local match is included in the adopted Local Road Safety Plan capital project budget.

ATTACHMENTS

1. Resolution Authorizing City Manager to Execute SS4A Grant Agreement

2. SS4A Grant Agreement

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RESOLUTION NO. ___-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE

FEDERAL HIGHWAY ADMINISTRATION FOR ACCEPTANCE OF THE SAFE

STREETS FOR ALL GRANT PROGRAM TO DEVELOP THE LOS ALTOS HILLS

TRANSPORTATION SAFETY PLAN
WHEREAS, the Federal Highway Administration (FHWA) implemented a grant program in 2022 known as the Safe Streets for All (SS4A) Program; and WHEREAS, the SS4A Program includes two grant types: Planning and Demonstration Grants for the development of action plans such as a Local Road Transportation Safety Plan and for carrying out demonstration activities; and Implementation Grants for construction and implementation of safety transportation programs/projects identified in an eligible complete action plan; and
WHEREAS, the Town of Los Altos Hills submitted an application for an SS4A grant in Fall 2025 to develop the Los Altos Hills Transportation Safety Plan; and WHEREAS, the total anticipated project cost for the Safety Plan is $225,000, consisting of an SS4A grant of $180,000 and a Town local match of $45,000; and WHEREAS, in December 2025, FHWA notified the Town of the SS4A Grant award for “the Vision for Safety: Los Altos Hills Transportation Safety Plan”; and WHEREAS, SS4A Grant funds must be expended within five years after the grant agreement is executed and once FHWA obligates the funds; and
WHEREAS, staff anticipate completion of the Transportation Safety Plan and full reimbursement of the grant funds by December 2028.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that the City Council hereby authorizes the City Manager to execute an agreement with the Federal Highway Administration for acceptance of the Safe Streets for All (SS4A) Grant Program to develop the Los Altos Hills Transportation Safety Plan.

The foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ITEM 5L Attachment 1

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ABSENT:

By:

Rajiv Bhateja, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

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1 of 12

1. Federal Award No.
693JJ32640651

2. Effective Date
See No. 15 Below

3. Assistance
Listings No.

20.939

4. Award To
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Unique Entity Id.: KEM7MSMNCBL5
TIN No.: 94-6027523

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop W56-485
Washington, DC 20590

6. Period of Performance
Effective Date of Award – 36 months

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$180,000.00
$45,000.00
$0
$0
$225,000.00

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021)

10. Procurement Request No.

HSA260365PR

11. Federal Funds Obligated
$180,000.00

12. Submit Payment Requests To
See Article 5.

13. Description of the Project
Vision for Safety: Los Altos Hills Transportation Safety Plan

RECIPIENT

14. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Cody Einfalt
Title: Acting City Manager

FEDERAL HIGHWAY ADMINISTRATION

15. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer
ITEM 5L Attachment 2

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2 of 12
U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2025 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Town of Los Altos Hills (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Vision for Safety: Los Altos Hills Transportation Safety Plan.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2025 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated January 22, 2026 which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2025.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-governmentwide integrity and performance system.

ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Vision for Safety: Los Altos Hills Transportation Safety Plan Application Date: 06/20/2025

2.2 Award Amount.

SS4A Grant Amount: $180,000

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3 of 12

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

Narrative: This award is for an action plan.

Through SS4A funding, the Town of Los Altos Hills will develop a Comprehensive Safety Action Plan that goes beyond existing efforts to provide a holistic, systems-based approach to road safety. The plan will focus on at least 10 key corridors and crossings, identify outdated infrastructure such as noncompliant guardrails, and include conceptual design plans. It will also establish a centralized safety database to support future planning, project prioritization, and grant readiness, ensuring safer streets for all users in Los Altos Hills.

The project will be completed in one phase.

3.2 Project’s Estimated Schedule.

Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
02/15/2029
Planned SS4A Final Report Date: 03/15/2029

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $180,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $45,000

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4 of 12
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $225,000
(b) Cost Classification Table – Reserved
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

WooJae Kim
Public Works Director/City Engineer
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
650-947-2516
[email protected]

4.2 Recipient Key Personnel.

Name Title or Position
WooJae Kim Public Works Director/City Engineer
John Chau Project Manager
Melissa Elian-Carrillo Associate Engineer
James Conroy Engineering Technician

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]
and

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5 of 12
Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30, Mail Stop W51-232
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]
and
Division Administrator – California
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Sacramento, CA 95814
(916) 498-5001
[email protected]
and
Mike Shami
California Division Office Lead Point of Contact
Civil Engineer (Highway)
650 Capitol Mall; suite 4-100, Sacramento, CA 95814
916-498-5853
[email protected]
ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce Programs

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under

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6 of 12
the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.

6.5 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Town of Los Altos Hills - Public Streets
Baseline Measurement Date: N/A
Baseline Report Date: N/A
Table 1: Performance Measure Table
Measure Category and Description Measurement Frequency and Reporting Deadline
Costs Project Costs: Quantification of
the cost of each eligible project
carried out using the grant
Within 120 days after the end of the
period of performance
Lessons Learned
and
Recommendations
Lessons Learned and
Recommendations:

Description of lessons learned
and any recommendations
relating to future projects or
strategies to prevent death and
serious injury on roads and
streets.

Within 120 days after the end of the
period of performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Scope: N/A
Schedule: The proposed project schedule in the application materials showed a start date of 01/01/2026 and end date of 12/31/2028 for a duration of 36 months. We would like to request that this duration remains the same due to potential risks in delay to the consultant hiring process.

Budget: Modified SF 424A to include charging staff time however the overall budget has not changed.

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ATTACHMENT C
[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORK

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including union participation or project labor agreements which promote cost-effectiveness and open competition. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
X
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Town and Consultant will reach out to local communities to develop the safety action plan and workforce strategies.

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ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to Strengthen the Security and Resilience of Critical Infrastructure Against Both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

X Not applicable. Grant does not require the purchase of information technology or operational technology.

2. Supporting Narrative.

N/A

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE
DESIGNATING THE MARTHA LYNN TANK HOUSE AT 12889
VISCAINO PLACE AS A HISTORICAL LANDMARK, FILE #SP24-
0001.

PREPARED BY: Jonathan Fox, Senior Planner
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt an Ordinance (Attachment 1) designating the Martha Lynn Tank House at 12889 Viscaino Place (Fremont Hills Country Club) as a historical landmark.

DISCUSSION:

The applicant retained architectural preservation firm, Page & Turnbull, to prepare a landmark evaluation report (Attachment 2). The report finds that the Martha Lynn Tank House is historically significant to Los Altos Hills and Santa Clara County and qualifies for Landmark Designation under the Town's adopted criteria. Staff and the History Committee agree with these findings.

On February 17, 2026, the History Committee voted unanimously to recommend to the City Council that the Martha Lynn Tank House be designated as a historic landmark.

On June 18, 2026, the City Council reviewed the proposed designation, held a public hearing, and voted unanimously (5-0) to introduce an ordinance designating the Martha Lynn Tank House, located at 12889 Viscaino Place within the Fremont Hills Country Club, as a historical landmark.

ENVIRONMENTAL REVIEW:

The proposed ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15331 which allows for preservation and conservation of historical resources. 2026 CITY COUNCIL STRATEGIC PRIORITIES:

This request was not part of the Council’s priorities for 2026.

FISCAL IMPACT:

There is no fiscal impact associated with the landmark designation request.

ITEM 5M

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Page
2 City Council
Martha Lynn Tank House
August 20, 2026

ATTACHMENTS

1. Ordinance

2. Landmark Evaluation Report

3. Applicant Narrative

4. Public Comment

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Ordinance XXX Page 1

ORDINANCE XXX

ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS DESIGNATING THE MARTHA LYNN TANK HOUSE AT 12889 VISCAINO PLACE (FREMONT HILLS COUNTRY CLUB) AS A HISTORICAL LANDMARK
WHEREAS, Section 11-1.03 (Designation by ordinance) of Chapter 1 (Landmark Designation and Preservation) of Title 11 (Landmark Designation and Preservation) authorizes the City Council to designate by Ordinance one or more individual structures or other natural features, sites, or areas having a special character or special historical, architectural, cultural, or aesthetic interest or value or significance as landmarks.

WHEREAS, The City Council must make the findings listed in Section 11-1.06 to approve a LandMark Designation; and
WHEREAS, The architectural preservation firm, Page & Turnbull, has determined that the Martha Lynn Tank House is historically significant to Los Altos Hills and Santa Clara County and qualifies for Landmark Designation under the Town’s adopted criteria; and WHEREAS, On February 17, 2026, the History Committee voted unanimously to recommend to the City Council that the Martha Lynn Tank House be designated as a historic landmark; and WHEREAS, The City Council has held a noticed public hearing on June 18, 2026, in accordance with the provisions of 11-1.04 of the Los Altos Hills Municipal Code and accepted public comments regarding this matter; and
NOW, THEREFORE, the City Council of the Town of Los Altos Hills does ORDAIN as follows:

1. That the Martha Lynn Tank House at 12889 Viscaino Place, Los Altos Hills, California, is designated as Historical Landmark, making the Findings outlined in Exhibit A.

2. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that nay one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

3. EFFECTIVE DATE AND PUBLICATION. This ordinance shall become effective thirty (30) days from the date of its adoption. Within 15 days after the passage of this ordinance, the Town Clerk shall cause the Ordinance or a summary thereof to be published once with the names of those Town Councilmembers voting for or against it in a newspaper or general circulation in the Town of Los Altos Hills, as required by the law.

ITEM 5M ATTACHMENT 1

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Ordinance XXX Page 2
INTRODUCED:

PASSED:

AYES:

NOES:

ABSTAIN:

ABSENT:

By: ___________________________________
Rajiv Bhateja, Mayor
ATTEST:
______________________________________________
Arika Miller, City Clerk
APPROVED AS TO FORM:
______________________________________________
Steve Mattas, City Attorney

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Ordinance XXX Page 3
EXHIBIT “A”

FINDINGS FOR LANDMARK DESIGNATION
MARTHA LYNN TANK HOUSE – 12889 VISCAINO PLACE
FILE #SP24-0001

1. That the proposed landmark has significant historical, architectural, cultural or aesthetics interest or value.

The proposed landmark has significant historical, architectural, and aesthetic value. Constructed in 1906 on the Martha Lynn homestead and later incorporated into the Shumate Ranch, the structure is directly associated with the area's early twentieth-century agricultural and equestrian history.

Architecturally, it is significant as one of the few remaining water tanks of its type in Santa Clara County. Aesthetically, its prominent hilltop location within the Fremont Hills Country Club equestrian grounds makes it a distinctive and well-recognized visual landmark in the surrounding area.

2. That the proposed landmark may be designated without imposing undue hardship on the property owner.

The proposed landmark may be designated without imposing undue hardship on the property owner. Designation would recognize and protect the structure's historic significance while allowing for its continued use and maintenance. There is no evidence that landmark designation would deprive the owner of reasonable use of the property or impose an unreasonable economic burden.

Pursuant to LAHMC Section 11-1.09, a Landmark Alteration Permit approved by the City Council would be required for alterations, construction, relocation, exterior painting, or demolition that would result in a material change to the landmark's exterior appearance. However, ordinary maintenance and repair activities that do not materially alter the landmark's appearance may be undertaken without a Landmark Alteration Permit.

3. That approval or modified approval of the application is consistent with the purposes and criteria of this chapter.

The approval of the request would designate the Martha Lynn Tank House as having special architectural, historical, cultural, and aesthetic significance as a landmark pursuant to Section 11-

1.05 of the Municipal Code.

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MARTHA LYNN TANK HOUSE

LANDMARK EVALUATION REPORT
12889 VISCAINO PLACE

LOS ALTOS HILLS, CALIFORNIA
[24391]

PREPARED FOR

FREMONT HILLS COUNTRY CLUB
October 30, 2025
FINAL
ITEM 5M ATTACHMENT 2

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL i October 30, 2025

TABLE OF CONTENTS
INTRODUCTION .................................................................................................................................... 1 Methodology ...................................................................................................................................................3 Summary of Findings .....................................................................................................................................3 PHYSICAL DESCRIPTION....................................................................................................................... 5 Site....................................................................................................................................................................5 Exterior.............................................................................................................................................................6 Interior ...........................................................................................................................................................10 Surrounding Area .........................................................................................................................................11 HISTORIC CONTEXT ............................................................................................................................ 13 Los Altos Hills History...................................................................................................................................13 Tank Houses & Water Towers.....................................................................................................................16 SITE HISTORY....................................................................................................................................... 22 Site Development.........................................................................................................................................22 Martha Lynn Tank House Construction Chronology ...........................................................................29 Ownership History........................................................................................................................................31 Select Biographies ....................................................................................................................................32 TOWN OF LOS ALTOS HILLS LANDMARK DESIGNATION EVALUATION..........................................35 Character-Defining Features and Non-Contributing Features...............................................................37 CONCLUSION ...................................................................................................................................... 39 REFERENCES ........................................................................................................................................ 40 APPENDICES ........................................................................................................................................ 43 Appendix A – Preparer Qualifications........................................................................................................43

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL 1 October 30, 2025

INTRODUCTION
This Landmark Evaluation Report has been prepared at the request of the Fremont Hills Country Club for the structure known as the Martha Lynn Tank House located within the bounds of the Fremont Hills Country Club at 12889 Viscaino Place (APN 175-55-049) in the Fremont Hills neighborhood of Los Altos Hills. Originally situated within a homestead owned by Martha Lynn following the Rancho era (circa 1776- circa 1854), the tank house was constructed during her ownership in 1906 following the San Francisco earthquake. San Francisco-based pharmacist Dr.

Thomas Shumate acquired the property shortly thereafter in circa 1910 and built a summer estate consisting of a residence and stables. From the time of the tank house’s construction through the mid-1950s, the property containing the tank house retained its agricultural use, even as the Shumates amassed the surrounding 400 acres to serve as a walnut orchard and a horse ranch. The parcel was subsequently acquired in 1956 by the Fremont Hills Development Company for the purpose of establishing the Fremont Hills subdivision, inclusive of a 15-acre country club site, the Fremont Hills Country Club (Figure 1). The Fremont Hills Country Club has continuously used several of the Lynn and Shumate estate-era buildings for their recreational operations, including Shumate’s stables for the club’s equestrian program (Figure 2). The country club has also retained and converted the Martha Lynn Tank House into restrooms associated with the equestrian facilities.

The Martha Lynn Tank House (also referred to as “Martha Lynn Water Tower”) is listed in the Town of Los Altos Hills Inventory of Historic Sites and Structures, dated June 6, 2018, and is therefore considered a historic resource by the Town of Los Altos Hills.1 The structure, however, has not been formally designated as a Town of Los Altos Hills Landmark. The purpose of this report is to evaluate the structure under the landmark criteria for Los Altos Hills. 1 The Martha Lynn Tank House has continued to be listed by the town as a historical resource, per the more recent Town of Los Altos Hills Historical Resources List, dated 2024 and available online at:
https://www.losaltoshills.ca.gov/DocumentCenter/View/6785/Town-of-LAH-Historical-Resources-2024-List.

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL 2 October 30, 2025
Figure 1. Fremont Hills Country Club parcel at 12889 Viscaino Place (APN 175-55-049), shaded red. The approximate location of the Martha Lynn Tank House within the property bounds is indicated with a red star.

Source: Santa Clara County Assessor’s Office. Edited by Page & Turnbull.

Figure 2. Aerial view of the Fremont Hills Country Club with approximate property boundary outlined in red, 2025. The white arrow indicates the Martha Lynn Tank House. Source: Google Earth. Edited by Page & Turnbull.

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL 3 October 30, 2025
Methodology
This report follows a standard outline for evaluating local historic resources and provides a summary of the current local historic status, a building description, and historic context for the Martha Lynn Tank House located within the bounds of the Fremont Hills Country Club. Page & Turnbull prepared this report using research collected at local repositories, including the Santa Clara County Office of the Assessor-Recorder, the Town of Los Altos Hills Planning and Community Development Department, and the Los Altos Library, as well as online sources including Ancestry.com, the California Digital Newspaper Collection, and Newspapers.com. Key primary sources consulted and cited in this report include Historic American Building Survey (HABS) documentation and historical newspapers.

Page & Turnbull staff conducted a site visit to 12889 Viscaino Place on August 5, 2025 to photograph the structure and its existing conditions. All photographs within this report were taken at that time, unless otherwise noted.

Summary of Findings
In Page & Turnbull’s professional opinion, the Martha Lynn Tank House located on the Fremont Hills Country Club property at 12889 Viscaino Place is a rare surviving example of an early twentiethcentury tapered-tower overhang type, a once-common but now scarce form of domestic water infrastructure in Santa Clara County. Constructed in 1906 on the Martha Lynn homestead and later incorporated into the Shumate Ranch, the structure is directly associated with the region’s early twentieth-century agricultural and equestrian heritage and the development patterns that shaped Los Altos Hills. The tank house continues to convey its historical significance despite the passage of time and the deterioration of some original materials. Its preserved form, materials, and craftsmanship embody the functional ingenuity of vernacular builders, while its enduring presence within an equestrian setting reinforces its contextual link to the rural character of the Town. As such, the tank house appears to meet the following Town of Los Altos Hills’ criteria for Landmark designation:
 Criterion A: Its character, interest, or value as part of the development of Los Altos Hills, and/or exemplification of the cultural, educational, economic, agricultural, social or historical heritage of Los Altos Hills;
 Criterion C: Its embodiment of distinguishing characteristics or an architectural type of specimen; and
 Criterion D: Its unique location or singular physical characteristics, whether manmade or natural, representing an established or familiar visual feature of a neighborhood,

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Landmark Evaluation Report Martha Lynn Tank House
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PAGE & TURNBULL 4 October 30, 2025
community, or the Town of Los Altos Hills, or its relationship to any other landmark if its preservation is essential to the integrity of that landmark.

The structure’s period of significance spans from its date of construction, 1906, to the date the property was acquired for the purposes of a subdivision in 1956. The Martha Lynn Tank House remains a unique and important physical reminder of the community’s agricultural past.

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL 5 October 30, 2025

PHYSICAL DESCRIPTION
The Martha Lynn Tank House is a three-story, wood-frame, tapered-tower overhang tank house. It features a hipped roof clad in wood shingles with exposed rafter tails; its tapered-tower base is also clad in wood shingles. The overhanging belvedere contains a round wood-panel water tank and features simple wood railing and decorative lattice sections below the roof eave.2 A surfacemounted wood ladder on the southwest elevation provides access to the elevated belvedere via a hatch in the floor. The interior at the ground floor is currently divided into two rooms, which serve as a men’s and women’s restroom.

Site
The Martha Lynn Tank House is situated within the Fremont Hills Country Club property located at 12889 Viscaino Place in Los Altos Hills. The 17-acre property lies east of Interstate 280 between Purissima Road and the Fremont Hills subdivision and features hilly terrain. It contains a Midcentury Modern clubhouse constructed in 1961; an Olympic-sized swimming pool and associated swim facilities; 13 tennis and pickleball courts; the Windy Hill Equestrian Center facilities with stables of varying ages, two riding arenas, and associated outbuildings and paddocks; and a surface parking lot (Figure 3). The tank house is located atop a hill within the equestrian area of the property, east of the stables and north of the riding arenas.

Figure 3. Bird's eye view of the Fremont Hills Country Club property at 12889 VIscaino Place, looking north. The tank house is identified with a white arrow. Source: Google Earth. Edited by Page & Turnbull. 2 A belvedere, when associated with a water tank (especially a water tower), refers to an architectural feature, typically at the top, designed to accommodate a person and provide a scenic viewpoint of the surrounding area.

TENNIS POOL
RIDING
ARENAS

STABLES

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Landmark Evaluation Report Martha Lynn Tank House
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PAGE & TURNBULL 6 October 30, 2025
Exterior
The Martha Lynn Tank House is approximately three stories tall with a rectangular footprint (Figure 4). The wood-framed structure sits upon a concrete foundation. It is comprised of two sections: the tapered tower base and the upper overhanging belvedere with a hipped roof clad in wood shingles.

The tapered tower base is clad in painted wood shingles, creating an interior area at the ground floor (currently utilized as men’s and women’s restrooms). The overhanging platform of the belvedere is supported by three large wood beams as this housing contains the wood-panel water tank (Figure 5). The platform itself is comprised of a wood-board floor with an access hatch on the southwest side. The platform is enclosed by a simple wood railing and ornamented with flared sections of wood lattice between the roof support posts below the eave, which features exposed rafter tails.

Figure 4. Northeast facade
illustrating the tapered tower
base and belvedere sections.

Figure 5. Upper belvedere section.

The four exterior facades of the tank house are similar with few openings and little to no ornamentation. The southwest façade includes a single wood door near the south corner and a surface-mounted wood ladder near the center, which provides access to the upper belvedere volume (Figure 6 and Figure 7). Several vertical boards are mounted to the lower rungs of the ladder. The concrete foundation extends at the south corner to create a paved landing at the door.

This landing area features an L-shaped raised curb that extends southwest from the structure and then turns northwest (Figure 8).

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Landmark Evaluation Report Martha Lynn Tank House
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PAGE & TURNBULL 7 October 30, 2025
Figure 6. Southwest facade, looking northeast. Figure 7. Door detail on southwest facade, looking north.

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Figure 8. Door landing along base of southwest facade, looking southeast.

The southeast façade features a single wood door near the east corner, while the northeast façade lacks openings (Figure 9). The concrete foundation is raised above ground at the east corner and along the base of the northeast façade (Figure 11). The northwest façade has one centered window at the ground level, which is a wood-frame divided-lite fixed window (Figure 10 and Figure 12). The window is topped with a shallow shed roof clad in wood shingles and features a simple sill along its bottom edge. The glazed portions are covered by a galvanized wire mesh screen.

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Landmark Evaluation Report Martha Lynn Tank House
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Figure 9. Oblique view of southeast (left) and
northeast (right) facades, looking west.

Figure 10. Northwest facade, looking southeast.

Figure 11. Concrete foundation detail. Figure 12. Window on northwest façade.

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Landmark Evaluation Report Martha Lynn Tank House
[24391] 12889 Viscaino Place, Los Altos Hills, CA
PAGE & TURNBULL 10 October 30, 2025
Interior
The interior at the ground floor is currently evenly divided into two rooms by a wood-frame wall clad in painted plywood panels. These interior spaces serve as a men’s and women’s restroom (Figure 13 and Figure 14). The floor of both restrooms is poured concrete and a short concrete knee wall is visible along the northeast and northwest interior elevations (Figure 15 and Figure 16). Larger wood beams rest upon this knee wall, which appears to be exposed structural framing of the tapered-tower base. Other large vertical beams of the tapered-tower base’s structural framing are exposed, giving the appearance that the exterior walls are angled inward. Both restrooms are outfitted with composite-board stalls and contemporary toilet furnishings (toilets and sinks) and contemporary lighting and plumbing fixtures.

Figure 13. Interior of women's restroom. Figure 14. Interior of men's restroom.

Figure 15. Exposed wood framing and
concrete knee wall in women's restroom
Figure 16. Non-historic door to men's
restroom.

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PAGE & TURNBULL 11 October 30, 2025
Surrounding Area
The area surrounding the Martha Lynn Tank House consists of the Fremont Hills Country Club’s equestrian area (known as Windy Hill Equestrian), which includes several one-story stables and outbuildings, two riding arenas, a round pen, wood-fenced paddocks, and a surface parking lot accessed via Roble Ladera Road (Figure 17 through Figure 19). Based on historic aerial photographs, the two extant stables with monitor roofs appear to have been constructed by 1930, while the northern riding arena appears by 1958 and the southern arena by 1963. Between these features are natural areas, usually planted with grass and a scattering of mature trees. This southern portion of the country club parcel is bounded by Roble Ladera Road on the east and Purissima Road on the south and west. Large residential lots comprise the majority of properties along these boundary roads.

Figure 17. Windy Hill Equestrian area, looking southwest towards stables.

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Figure 18. Riding arenas to the south of the tank house, looking south.

Figure 19. Windy Hill Equestrian parking area, looking east from stables.

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HISTORIC CONTEXT
Los Altos Hills History
OHLONE, SPANISH, AND MEXICAN/RANCHO ERA PERIODS (1776-1854) Originally inhabited by Ohlone peoples before European contact in approximately 1775, the area’s earliest human presence was documented through archaeological excavations conducted in 1955, 1964, and 1970, which revealed burial sites and cultural artifacts throughout what would become Los Altos Hills.3 During the Spanish and Mexican periods, the land fell within two major Mexican land grants. In 1840, Governor Juan B. Alvarado granted Rancho La Purísima Concepción, encompassing 4,436 acres, to Jose Gorgonio and his son Jose Ramon, both Indigenous laborers from Mission Santa Clara. Juana Briones de Miranda, a prominent landowner and early settler of San Francisco, purchased the grant in 1844 for $300.4 The site of her adobe is a California Historical Landmark (No. 524).5 Adjacent to the Briones land was Rancho San Antonio, a similarly sized tract granted to Juan Prado Mesa. Adobe Creek, still a recognizable feature today, served as the boundary between the two ranchos. These grants and their associated families formed the basis for the region’s early EuroAmerican land tenure and development patterns.

AMERICAN AGRICULTURAL PERIOD (1855-1910)
The American period brought intensified agricultural and horticultural development. In 1855, Briones sold approximately 3,000 acres of her rancho to Martin Murphy, founder of Sunnyvale (Figure 20). Murphy later gifted the majority of the tract to his daughter Elizabeth Yuba and her husband William Taaffe, who established a country estate on land that now comprises the Foothill College campus.6 In the late nineteenth and early twentieth centuries, the area’s agricultural productivity shifted from viticulture (mainly Zinfandel grapes) to orchard crops, including apricots, prunes, and plums, after a grape blight devastated local wine production. This change aligned Los Altos Hills with the broader identity of the Santa Clara Valley as the "Valley of Heart's Delight," known nationally for its abundant fruit harvests.7 It was during this period that Martha Lynn moved her family to a homestead in the area (by 1906), where they endured the 1906 earthquake and built the existing tank house with the assistance of their neighbor, Harold L. Brubaker. 3 Town of Los Altos Hills, “Town History.” Accessed online, https://www.losaltoshills.ca.gov/218/Town-History. 4 Town of Los Altos Hills, “Town History.” 5 California Office of Historic Preservation, Landmarks by County: Santa Clara, accessed online, https://ohp.parks.ca.gov/?page_id=21522. 6 Town of Los Altos Hills, “Town History.” 7 Town of Los Altos Hills, “Town History.”

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Figure 20. Portion of the 1876 map of Fremont Township, drawn by Sherman Day. The black star marks the approximate location of the future site of the tank house. The portion of Arastradero Road shown here forms part of the northern limit of the Town of Los Altos Hills today. Source: David Rumsey Map Collection. Edited by Page & Turnbull.

ESTATE ERA (1911-1945)
The estate era began in earnest in the early twentieth century as affluent San Franciscans sought country retreats in the Peninsula’s hill regions south of the city, following the 1906 earthquake.

Large homes such as the Shumate House (Figure 21), Morgan Manor, and the Griffin House (Figure 22), some of which remain today as designated Los Altos Hills Historic Landmarks, were constructed as seasonal or year-round residences.8 These estates often occupied hilltop locations and maintained expansive grounds, reinforcing a low-density, rural aesthetic that contrasted with the growing urban fabric of the surrounding valley.
8 Town of Los Altos Hills, “Town History.”

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Figure 21. Shumate House, circa 1915. Source: Los
Altos Hills: A Colorful Story.

Figure 22. Willard Griffin House, circa 1901. Source: Los Altos Hills Historical Society.

POST-WORLD WAR II ERA (1946-1956)
By the postwar period, however, the pressures of suburban development began to threaten the established rural character of the Los Altos Hills. By 1950, roughly 500 families lived in the area.

Developers began proposing residential subdivisions with densities of four to six homes per acre, which alarmed local residents who favored preservation of the one-house-per-acre character of the community.9 In response, neighborhood associations formed in various parts of the area, including along Page Mill Road, Moody Road, and Robleda Avenue. These associations later consolidated their efforts through the formation of a formal Incorporation Committee in 1954. Led by William Simrell Jr., the committee developed a set of guiding documents known as the “Green Sheets,” which articulated the community's zoning preferences, desired municipal boundaries, fiscal estimates, and land-use goals.10
As nearby towns like Atherton, Hillsborough, Menlo Park, and Los Altos began banning horses as their once-widespread equestrian estates began to undergo subdivision, the horsemen of Los Altos Hills rode on horseback to gather signatures for incorporation of a town that would protect the rural character and equestrian history of their rolling hills.11 After considerable debate and public outreach, residents voted on incorporation on January 10, 1956, the same year Shumate Ranch was sold to the Fremont Hills Development Company. With a turnout of 65 percent, the measure passed narrowly and the Town of Los Altos Hills was officially incorporated on January 27, 1956, as the fourteenth municipality in Santa Clara County.12 Opponents of incorporation soon initiated efforts to 9 Los Altos Hills Historical Society, Fifteenth Anniversary Booklet, 1971, https://lahhistory.org/DigitalArchive/FifteenthAnniversaryBooklet. 10 Los Altos Hills Historical Society, Fifteenth Anniversary Booklet. 11 Los Altos Hills History Committee, “History of Horses & Pathways: Their Influence on Making Los Altos Hills A Connected Community,” accessed online, https://vimeo.com/1053555543. 12 Los Altos Hills Historical Society, Fifteenth Anniversary Booklet.

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reverse the vote, but these failed. Under the leadership of first mayor Sidney W. Treat, early town officials emphasized inclusive governance and consensus-building to stabilize the new civic framework.

MODERN LOS ALTOS HILLS (1957-PRESENT)
From its inception, Los Altos Hills pursued a planning model centered on rural preservation. The town implemented zoning regulations mandating a minimum one-acre lot size and prohibiting commercial development. These policies, aimed at limiting growth and maintaining open space, were upheld in the courts in the 1970s following a series of legal challenges. A central component of the town's planning approach has been its expansive network of pedestrian, equestrian, and bicycle pathways that traverse private lands via public easements and underscore the town’s rural identity and community ethos.13 The first pathways master plan was created in 1966 and today there are 85 miles of trails/paths.14
Today, the Town of Los Altos Hills remains one of the few communities in Santa Clara County to have maintained strict zoning ordinances, resisted commercial development, and retained a semirural character, reflecting the foundational priorities established during its mid-twentieth-century incorporation.

Tank Houses & Water Towers
In the history of rural California, tank houses and water towers were essential structures for providing pressurized water before the advent of electricity and municipal water systems. These structures, common throughout the agricultural landscape of Santa Clara County and the broader Bay Area, served as a means for rural residents and farmers to achieve a modern domestic water supply through gravity and the power of wind.

Tank houses and their predecessors, water towers, became widespread in the latter half of the nineteenth century, following the popularization of the self-regulating American windmill.15 The core components of a typical system included a hand-dug well, a windmill, and a large tank elevated on a platform. The windmill would pump water from the well into the tank, and the elevation of the tank would then create sufficient pressure for water to flow by gravity down to a farmhouse, field or garden, and/or livestock trough. The tank house was an evolution of the simpler water tower, which was just an elevated tank on an open tower. The enclosed structure housing the tank and its 13 Town of Los Altos Hills, “Town History.”
14 Los Altos Hills History Committee, “History of Horses & Pathways: Their Influence on Making Los Altos Hills A Connected Community,” accessed online, https://vimeo.com/1053555543. 15 Leon S. Pitman, “Domestic Tankhouses of Rural California,” Pioneer America, Vol. 8, No. 2 (July 1976): 84-97.

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supporting tower was known as a tank house. Tank houses were often located adjacent to the kitchen or service yard to reduce the run of pipes necessary to supply water to laundry areas or indoor washrooms. By enclosing the tank, farmers created a useful, multi-story space for purposes like storage or living quarters below the tank (Figure 23). Owning a water tank and tank house was a sign of prosperity, as it was a significant investment for a farm owner.16 The specific design of tank house varied, and six California domestic tank house subtypes ultimately developed.

The subtype expressed by the Martha Lynn Tank House is the “tapered tower with overhang” tank subtype. This design is characterized by a tapered vertical tower, the walls of which incline inward as they rise, and an overhanging tank enclosure that projects outward from the narrower top of the tower. This unique silhouette gave the structure improved stability and increased the capacity of the water tank without expanding the ground footprint.

This type of tank house was particularly well-suited for Santa Clara County’s agricultural conditions, where its tapered design provided enhanced wind resistance and stability in the wide, open terrain of the Santa Clara Valley. The overhanging tank enclosure allowed for a larger water tank (increased weight) on a smaller base, a practical consideration for smaller homesteads or properties on hillsides. These tank houses often utilized local redwood lumber for most of its components, including the tank itself as well as clapboard siding, for its rot-resistant properties. 16 Ellen Bowen and Lee Anne Wentz. "Tankhouses & Water Towers." YouTube video, 1:15:00. Presented by the Historical Society of Santa Rosa, July 20, 2023. https://www.youtube.com/watch?v=thaUBrH_q4s.

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Figure 23. Six common California domestic tank house type as determined by tower and tank room construction. “F” represents the tapered tower overhang type. Source: Pitman.

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California is notable for the sheer number of tank houses that were built, with one source estimating that over 90 percent of all existing enclosed water towers in the nation are in the state. 17 Another source estimated that “hundreds—perhaps thousands—once dotted the Santa Clara Valley landscape.”18 These structures were a defining feature of Santa Clara Valley’s rural landscape from the 1850s to the 1930s. The decline of tank houses and water towers began with the introduction of modern deep-drilled wells and electric pumps, which eliminated the need for gravity-fed systems.

Today, there are few remaining known water tank house structures, especially those exhibiting the tapered tower with overhang subtype and fewer that have been formally designated at the local, state or national level. For instance, in a review of the California Built Environment Resource Directory (BERD), 12 water tanks or tank houses in Santa Clara County appear to have been formally evaluated for state and/or federal listing.
19 Designated water tanks in Santa Clara County include the water tank at 201 Alma Street in Palo Alto (Figure 24), a reinforced concrete cylinder constructed in 1910. Another cylindrical water tank (1925), albeit of redwood, is that of the National Register-listed Messina Orchard in San José (Figure 25). A limited number of water tanks appear to reflect the tapered tower with overhang subtype. The tank house (1910) of the National Register-listed property Miller/Melone Ranch (Figure 26) in Saratoga appears to be a straight-box subtype. In nearby Los Altos, the tank house at 10 Yerba Buena Avenue (1912, Figure 27) is a Los Altos Landmark, but it is unclear from public view whether it is a tapered or straight-box subtype.

Figure 24. Fred Eyerly Water Tank/Tower Well
at 10 Alma Street, Palo Alto. Source:

PaloAlto.gov
Figure 25. Water Tank at Messina Orchard. Source:

Messina Orchard National Register Nomination.
17 Thomas Cooper, Tankhouse: California’s Redwood Water Towers from a Bygone Era. Santa Rosa, CA: Barn Owl Press, 2011. 18 Historic American Building Survey (HABS). “John Krohn Tank House, 13000 Foothill Avenue, San Martin, Santa Clara County, CA.” Accessed online, https://www.loc.gov/item/ca0977/. 19 https://ohp.parks.ca.gov/pages/1068/files/Santa%20Clara.csv

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Other known tapered tower with overhang subtype examples in Santa Clara County have been moved from their original locations and thereby have lost both their historic locations and historic settings. For example, the Spagnoli Tank House (1915) was moved from Pine Lane in Los Altos to the Figure 26. Tank House of the Miller-Melone Ranch,
Saratoga, CA. Source: Miller/Melone National Register
Nomination, 1993.

Figure 27. Tank House (background), 10 Yerba
Buena Avenue residence, Los Altos. Source:

Google Streetview, 2025.

Los Altos History Museum’s property in the 1990s (Figure 28). 20 Similarly, the Califaro Tank House
(ca. 1880s) was moved from near downtown San José to History Park in San José in 1987 (Figure 29).21 Another formally documented tapered tower with overhang tank house is the 1912-era John Krohn Tank House in San Martin. This tank house was documented for the Historic American Building Survey in 1980 but does not appear to have ever been formally designated. It is unclear from current aerial imagery if the tank house remains extant.22 Tank houses, particularly those of the tapered tower with overhang subtype, are an endangered structure type in Santa Clara County. 20 Los Altos History Museum, “Tank House Makeover,” December 20, 2019, accessed online, https://www.losaltoshistory.org/2019/12/tank-house-makeover/. 21 https://www.facebook.com/groups/sanjosevalleyorchards/posts/2638316002962693/ 22 Historic American Building Survey (HABS), “John Krohn Tank House, 13000 Foothill Avenue, San Martin, Santa Clara County, CA,” accessed online, https://www.loc.gov/item/ca0977/.

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Figure 28. Spagnoli Tank House in Los Altos, ca. 2020.

Source: Los Altos History Museum.

Figure 29. Califaro Tank House at History San José,
date unknown. Source: https://www.facebook.com/
Figure 30. John Krohn Tank House in San Martin, 1980.

Source: Historic American Building Survey, CA-2111.

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SITE HISTORY
Site Development
The land containing the Martha Lynn Tank House at 12889 Viscaino Place was originally part of Rancho La Purísima Concepción, a 4,436-acre Mexican land grant issued in 1840 by Governor Juan Bautista Alvarado to José Gorgonio and his son José Ramón, both Ohlone people associated with Mission Santa Clara. In 1844, the rancho was sold to Juana Briones de Miranda, a pioneering ranchera and businesswoman. Briones retained ownership until 1855, when she sold approximately 3,000 acres to Martin Murphy, a prominent early settler and founder of Sunnyvale. Murphy subsequently conveyed a large portion of this tract to his daughter, Elizabeth Yuba (Murphy) Taaffe, and her husband, William Taaffe. The Taaffe family operated the land as part of a large rural estate, measuring approximately 735 acres, which became known as the Taaffe Ranch.23 By 1904, the property was largely subdivided among family members, and the parcel containing the future tank house site was eventually sold out of Taaffe ownership (Figure 31). By 1906, the land was in the possession of a widowed homesteader, Martha Lynn, who constructed the tank house following the San Francisco earthquake with help from volunteers, in particular her neighbor, Harold L. Brubaker. With the exception of the tank house, available archival sources do not clarify what additional buildings were extant, constructed, or otherwise associated with Martha Lynn’s homestead. Within several years (by 1910), Martha and her three sons moved to Palo Alto and the property became part of Dr. Thomas E. Shumate’s approximately 400-acre ranch, where it served agricultural (walnut orchard) and equestrian functions until the estate’s subdivision in 1956 for the creation of the Fremont Hills neighborhood and Country Club (Figure 32 and Figure 33).24 23 Fava, Los Altos Hills: A Colorful History, 91, available online: https://archive.org/details/losaltoshillscol00fava. 24 United States Federal Census, “Palo Alto City,” 1910. Accessed online, www.ancestry.com.

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Figure 31. Map of the Taaffe Partition within Rancho Purisima Concepcion, August 1904. Note the Brubaker and Shumate parcels in the north-central section of the map. Source: Los Altos Hills: A Colorful History.

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Figure 32. Aerial photograph with an arrow indicating the tank house, 1930. The current Fremont Hills Country Club property boundary is outlined in red. Source: Fairchild Aerial Surveys, Flight C-1180, Frame 11, October 1930. Courtesy of UCSB Library Geospatial Collection.

Edited by Page & Turnbull.

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Figure 33. Aerial photograph with an arrow indicating the tank house, May 1953. The current Fremont Hills Country Club property boundary is outlined in red. Source: Google Earth.

Edited by Page & Turnbull.

In 1956, the Fremont Hills Development Company initiated the subdivision of its 400-acre purchase (previously the Shumate Ranch) with plans to include a 15-acre site for a country club with “swimming pool, three or more tennis courts and horseback riding facilities” with membership “open to residents of the 387-acre multimillion-dollar luxury subdivision being developed there as well as to other residents of the area.”25 The Los Altos Hills Planning Commission required riding trails as well as a network of pedestrian pathways through the Fremont Hills subdivision, which contributed to the town’s extensive pathway network. A pool and two riding rings were under construction in 1958 with the equestrian programing utilizing “an existing barn on the site…for boarding horses of members” (Figure 34 and Figure 35).26 More broadly, Shumate’s extant “barns and stable area” were retained for the country club’s use, which also included the extant tank house.27 25 Peninsula Times Tribune, “Country club planned for hills subdivision,” December 19, 1956. 26 Peninsula Times Tribune, “Country club planned for hills subdivision,” December 19, 1956. 27 Peninsula Times Tribune, “Rustic Setting for New Club,” July 16, 1958.

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Figure 34. View of Shumate's stables and orchard land, looking southwest, 1958. The tank house is behind the tree canopy at far left marked with a white arrow. Source: Peninsula Times Tribune.

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Figure 35. New riding ring with tank house at back right, indicated with black arrow, 1958.

Source: Peninsula Times Tribune.

A 10,000 square-foot clubhouse was built by Tanklage Construction Company in 1961 with Palo Altobased landscape architect Thomas Sherlock responsible for the site planning and landscape design elements (Figure 36).
28 Two tennis courts were added by 1963 with additional tennis courts and landscape elements expanded through 1968 (Figure 37 and Figure 38). Despite this surrounding development, the Martha Lynn Tank House and two of Shumate’s stables remain extant.

Figure 36. Rendering of clubhouse, 1960. Source: Peninsula Times Tribune. 28 Peninsula Timbes Tribune, “Sherlock named to design Hills club landscaping,” January 21, 1958.

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Figure 37. Aerial photograph with an arrow indicating the tank house, 1963. The visible portion of the current Fremont Hills Country Club property boundary is outlined in red. Source: Cartwright Aerial Surveys, Flight CASSCL, Frame 15-23, January 1963. Courtesy of UCSB Library Geospatial Collection.

Edited by Page & Turnbull.

TENNIS

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Figure 38. Aerial photograph with an arrow indicating the tank house, 1968. The visible portion of the current Fremont Hills Country Club property boundary is outlined in red. Source: Cartwright Aerial Surveys, Flight CAS2310, Frame 1-37, May 1968. Courtesy of UCSB Library Geospatial Collection.

Edited by Page & Turnbull.

MARTHA LYNN TANK HOUSE CONSTRUCTION CHRONOLOGY
While research did not uncover any permit history specifically for the tank house, existing documentation states that it was constructed in 1906 following the earthquake on the Martha Lynn homestead by volunteer labor, led by neighbor Harold L. Brubaker.29 At some time after the Fremont Hills Country Club acquired the tank house but prior to the tank house being documented by the Historic American Building Survey (HABS) in 1979, the interior at the ground level was outfitted to serve as men’s and women’s restroom facilities (Figure 39). The function of the interior prior to the remodel is unknown, but the base of tank houses were often used for storage or utility rooms. Overall, it appears that otherwise little to no exterior alterations have occurred or that replacement materials have been used since the time of its construction in 1906 (Figure 40 and Figure 41).
29 Town of Los Altos Hills General Plan, Appendix A: Inventory of Historic Sites and Structures (Revision 6/26/2018): 3.

TENNIS

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Figure 39. HABS documentation of the tank house, 1979. Source: Library of Congress.

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Figure 40. “Martha R. Lynn Tower” on the Dr.

Thomas E. Shumate Ranch, date unknown. Source:

Los Altos Hills Historical Scrapbook Digital Archive.

Figure 41. Southwest façade in 2025, showing
minimal changes.

Ownership History
The following table provides a summary of the ownership history of the tank house, beginning with the year of construction, compiled from historic resources, including books, newspaper articles, city directories, and other public records.

TABLE 1. OWNERSHIP HISTORY FOR 12889 VISCAINO PLACE.

Date(s) Owner(s) Occupation
Circa 1906-1910 Martha Lynn Homesteader
1910-1952 Dr. Thomas Shumate Drug store operator
1952-1956 Freda Shumate None documented
1956-1958 Fremont Hills Development
Company Real estate developer
1958-Present Fremont Hills Country Club Recreational facility

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SELECT BIOGRAPHIES
Owner, Martha Lynn (ca. 1906-1910)
Research uncovered little about Martha R. Lynn, the owner of the land during the time of the tank house’s construction. Born in California in 1877, she married Fred Lynn, an electrical engineer from Pennsylvania, in 1898.
30 They had three sons, Leo, Joseph, and Harold, and lived in Alaska and Oakland, California, prior to Fred’s death sometime between 1900 and 1910 and Martha’s move to the Los Altos Hills area. Upon the sale of the land containing the tank house to Dr. Shumate by 1910, Martha moved to 181 Tasso Street in Palo Alto, remaining there until at least 1922. 31 Builder, Harold L. Brubaker (ca. 1906)
Harold “Harry” Lee Brubaker was an orchardist. Originally from Ohio, he resided in Santa Clara County for 55 years with his wife Maggie May (née Bearden) (1876-1971). 32 They married in Maggie’s
hometown of Springfield, Missouri in 1892.33 The Brubakers had three sons, Otto, Ernest, and Lester; a daughter Edith May died in infancy. The family moved to Alameda, California in 1900 and to the Mountain View area by 1908, though prior existing documentation associated with the Martha Lynn Tank House places this relocation prior to 1906.34 At the time of Harold Brubaker’s death, his family lived at 27591 Purissima Avenue, which is approximately a half mile from the Fremont Hills Country Club.

Owner, Dr, Thomas Shumate (1910-1956)
Dr. Thomas Edward Shumate was born on April 1, 1871, in St. Louis, Missouri, and came to California as a boy. He put himself through the University of California's Pharmacy School while working as a night drug clerk and eventually opened his own pharmacy. He received his Medical Degree in 1894 from Cooper Medical School, later known as Stanford Medical School.35 Shumate served as police surgeon in San Francisco from the time of his medical school graduation until 1900. He expanded his “Shumate’s Pharmacy” chain to include 32 locations in San Francisco by 1933. He married Frederica “Freda” (née Ortman) (1874-1958) in 1899 and they had three children, Frederick, Charles Albert (“Al”), and Virginia.36
30 United States Federal Census, “Palo Alto City,” 1900 and 1910. Accessed online, www.ancestry.com. 31 United States Federal Census, “Palo Alto City,” 1910. San Jose City Directory, 1922. Accessed online, www.ancestry.com. 32 Peninsula Times Tribune, “Mr. Brubaker of Altos Hills dies at 93,” February 26, 1960. 33 Missouri Marriage Records, 1891-1895, accessed online, www.ancestry.com. 34 United States Federal Census, 1900, accessed online, www.ancestry.com. 35 Peninsula Times Tribune, “Rites tomorrow for Los Altan, Dr. Shumate,” February 28, 1952. 36 FindAGrave, “Dr. Thomas Edward Shumate,” accessed online, https://www.findagrave.com/memorial/105012808/thomasedward-shumate.

Figure 42. Dr. Thomas Shumate,
1936. Source: Peninsula Times
Tribune, May 29, 1936.

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Around 1910–1912, Dr. Shumate acquired a tract of land at the corner of Fremont and Concepción roads in what is now the Town of Los Altos Hills. He initiated improvements on this property for the purpose of creating a summer estate, beginning with modest structures, including a stable and garage, followed by a gardener’s quarters, and culminating in the construction of a limestone Italianate residence between 1915 and 1916.37 The limestone was repurposed from San Francisco's Indiana Building at the 1915 Panama-Pacific International Exposition, and the house was designed by William S. Merchant, who had previously collaborated with Bernard Maybeck on the Palace of Fine Arts.
38 Located approximately a quarter-mile east of the Fremont Hills Country Club property, the house is addressed 12775 Viscaino Road and was designated Los Altos Hills Landmark in 1994. 39 In San Francisco, Dr. Shumate held numerous prominent roles, serving as police commissioner from 1912 to 1937 as well as director of St. Francis Hospital (until 1950), the Medico-Dental Building, the Old Liberty Bank (later absorbed into Bank of America), and the Philippine Telephone Company. 40 By the time of his death on February 29, 1952, Dr. Shumate had amassed a substantial Los Altos Hills estate totaling approximately 400 acres, which included ranchland and walnut orchards. This land spanned from Fremont and Concepcion Roads to Purissima Road. He also owned the Troy Stock Farm, which spanned another 400 acres on the Mountain View–Alviso Road near Sunnyvale, where he kept American Saddlebred horses.
41 Following Dr. Shumate's death, his widow Freda, along with their surviving children Al and Virginia, managed the estate until its sale in 1956. The property was transformed by the Fremont Hills Development Company into the sites of Fremont Hills Elementary School (acquired by the Palo Alto Unified School District in January 1957), the Fremont Hills Country Club (established in 1958 with clubhouse and pool constructed in 1961), and residential neighborhoods.42 Owner, Fremont Hills Country Club (1958-Present)
The Fremont Hills Country Club was established in 1958 as part of the Fremont Hills subdivision, a residential development carved from the former Shumate Ranch by the Fremont Hills Development 37 The equestrian facilities later became part of the Fremont Hills Riding Academy (now Windy Hill Equestrian), which includes stables, riding rings, and the tank house (as a restroom facility). 38 Los Altos History Committee, “Memo: Requested Maintenance for the Original Shumate Gate at the corner of Concepcion & Viscaino and the Shumate Pillar along Concepcion.” Accessed online, https://www.losaltoshills.ca.gov/DocumentCenter/View/7352/Memo-Regarding-SG-041325-V4. 39 Clyde Noel, “A classic Italian villa,” Los Altos Town Crier October 12, 2021. Accessed online, https://www.losaltosonline.com/archives/a-classic-italian-villa/article_10e61fa8-083b-5ead-a332-083707d6efe7.html. 40 Fava, Los Altos Hills: A Colorful History (1976), 85-86. 41 Fava, Los Altos Hills: A Colorful History (1976), 85. 42 Peninsula Timbes Tribune, “Sherlock named to design Hills club landscaping,” January 21, 1958.

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Company. Conceived as the neighborhood’s social and recreational hub, the club was formed as a non-profit corporation with original members of the board of directors including E.W. Van Buskrik, president; Frank William Courneed, secretary; William D. Coldiron, treasurer; Harry Fitzpatrick; and L.H. Price; the original stable master was Chidley Dunlap.43 The first facilities were constructed between 1958 and 1961, including two riding arenas, a swimming pool, and a clubhouse. The planning of these facilities and their future programing was overseen by an advisory committee, consisting of George T. Hayes, chairman; Mrs. Frederick T. Adams; Rudolph J. Domenie; Mrs. G.W.

Sugden; Dr. Richard S. Wilbur; William H. Williams; and James B. Zischke.44 A 1958 photograph from the Peninsula Times Tribunes shows several committee members in front of the property’s stable (Figure 43). Bob Murphy served as the first club manager.45 Over the next decade, the club expanded its tennis program, adding multiple courts, while maintaining its equestrian center on the southern portion of the property, now known as Windy Hill Equestrian. Today, Fremont Hills Country Club continues to serve both members and the broader Los Altos Hills community with its swim, tennis, and equestrian programs.

Figure 43. "[Fremont Hills Country Club] Social events planned by feminine members, Mrs. Grant Minick, Mrs.

George Hayes, and Mrs. Rudolph Domenie,” 1958. Source: Peninsula Times Tribune 43 Peninsula Times Tribune, “New country club taking shape,” July 16, 1958. 44 Peninsula Times Tribune, “New country club taking shape,” July 16, 1958. 45 Peninsula Times Tribune, “Fremont Hills Country Club Project Rapidly Nearing Completion,” May 5, 1959.

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TOWN OF LOS ALTOS HILLS LANDMARK DESIGNATION

EVALUATION
The Town of Los Altos Hills’ Landmark designation is an inventory of local structures, natural features, sites, and areas that exhibit historical, architectural, cultural, and/or aesthetic significance within city limits. Resources can be listed as a local Landmark through a number of methods. State Historical Landmarks and National Register-listed properties are automatically designated as a Los Altos Hills Landmark. Properties can be nominated as Landmarks by the resolution of the City Council or upon the request of the Los Altos Hills Standing History Committee, the property owner, or an authorized agent of the property to be designated.

In order for a property to be eligible for designation as a Los Altos Hills Landmark, it must be found significant under one or more of the following criteria:
a) Its character, interest, or value as part of the development, and/or its exemplification of the cultural, educational, economic, agricultural, social or historical heritage of the City. b) Its identification with a person, or persons, who significantly contributed to the culture, history, or development of the Town.
c) Its embodiment of distinguishing characteristics or an architectural type of specimen. d) Its unique location or singular physical characteristics, whether manmade or natural, representing an established or familiar visual feature of a neighborhood, community, or the Town of Los Altos Hills, or its relationship to any other landmark if its preservation is essential to the integrity of that landmark.
e) Its potential of yielding archaeological information. f) Any property which is listed on the National Register and is described in Section 470a of Title 16 of the United States Code and/or is a Registered State Landmark.46 The following section examines the eligibility of the Martha Lynn Tank House situated at the Fremont Hills Country Club, addressed at 12889 Viscaino Place, for individual listing as a Town of Los Altos Hills Landmark.

CRITERION A
The Martha Lynn Tank House is eligible under Los Altos Hills Criterion (a) for its association with significant events. The structure possesses character, interest, and value as part of the development of Los Altos Hills and exemplifies the agricultural and equestrian heritage of the Town. Built in 1906 as part of the Martha Lynn homestead and later incorporated into the Shumate Ranch, the structure 46 Los Altos Hills Municipal Code, §11-1.05 Designation criteria. Accessed online, https://ecode360.com/44000651#44000656.

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reflects the region’s reliance on self-sufficient water systems that supported orchard cultivation, livestock, and rural homesteads in the early twentieth century. Its continued presence serves as a tangible link to the area’s pre-incorporation agrarian economy and rural way of life. Therefore, the tank house is eligible under Criterion (a) with a period of significance of 1906, its date of construction to 1956, when the property was sold for the purpose of subdivision. This time period of significance reflects that which the property is most strongly associated with agrarian activities prior to town incorporation.

CRITERION B
The Martha Lynn Tank House is not eligible under Los Altos Hills Criterion (b) for its association with a person or persons. The structure appears to have been constructed when the property was owned by Martha Lynn. Research did not uncover any substantive biographical information about Martha Lynn beyond her identification as the original homesteader and owner of the property at the time the tank house was constructed. The property is better associated with Dr. Thomas E. Shumate, a prominent San Francisco physician, businessman, and civic leader who owned and operated approximately 400 acres of ranchland, including the tank house and several extant stables, from circa 1910 to 1956. Yet, Shumate does not appear to have ever been a full-time resident of his ranch, nor are any of his professional accomplishments directly associated with the tank house. The builder of the tank house, who appears to have been Harold “Harry” Lee Brubaker, was both a neighbor of Marth Lynn and an orchardist, and therefore possibly well-versed in the construction of necessary water tanks for the agrarian purposes. However, research did not uncover that he significantly contributed to the culture, history, or development of the Town.

CRITERION C
The Martha Lynn Tank House is eligible under Los Altos Hills Criterion (c) for its association with architecture. The structure specifically embodies the distinguishing characteristics of the tapered tower with overhang subtype of tank houses that once numbered in the hundreds, if not thousands, throughout the Santa Clara Valley. The subtype appears to have been regionally notable variation of early California tank houses accommodating both the winds and terrain of the valley. Its design and workmanship, consisting of a tapered tower base, overhanging belvedere with wood-panel tank, hipped roof, and wood shingle cladding exemplify the carpentry and functional ingenuity of vernacular water tower and tank house designs of the early 1900s in the area. The Martha Lynn Tank House also continues to express its original materials, although deteriorated, including its wood framing, wood-shingle cladding, wood-panel tank, and wood-frame hipped roof with exposed rafter tails. These character-defining features continue to convey the structure’s architectural typology and significance. Therefore, the tank house is eligible under Los Altos Hills Criterion (c), with a period of significance of 1906, the date of its construction.

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Landmark Evaluation Report Martha Lynn Tank House
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CRITERION D
The Martha Lynn Tank House is eligible under Los Altos Hills Criterion (d) for its association with its unique location and setting. The structure occupies a unique location atop a hill within the Fremont Hills Country Club’s equestrian grounds, making it a prominent and familiar visual feature in the area. Its height, distinctive silhouette, and association with the surrounding open space contribute to its visual status. In combination with nearby historic resources, such as remnants of the Shumate Ranch stables, the Martha Lynn Tank House’s preservation is integral to maintaining the historic character and layered narrative of the Fremont Hills area.

Moreover, the structure has remained situated at its location of original construction since circa 1906. Its longtime and continued presence on the same parcel preserves the direct physical connection to its historic period of use as part of the Lynn homestead and later the Shumate Ranch.

Despite surrounding development, the structure’s feeling is that of a bygone era, as its scale, form, and vernacular character evoke the historic rural setting and functional role of tank houses in early twentieth-century Santa Clara County agriculture. While the Fremont Hills neighborhood has been built up since the mid-twentieth century, the Martha Lynn Tank House remains within an open, equestrian-oriented environment on the Fremont Hills Country Club grounds, reflecting its historical association with Los Altos Hills’ rural and agricultural history and uses. Therefore, the Martha Lynn Tank House is eligible under Criterion (d) with a period of significance of 1906 to 1956, during which time the property is most strongly associated with agrarian activities prior to the Town’s incorporation.

CRITERION E
The Martha Lynn Tank House is not eligible under Los Altos Hills Criterion (e). The “potential of yielding archaeological information” does not relate to above-ground built resources.

CRITERION F (NATIONAL REGISTER/LANDMARK LISTING)
The Martha Lynn Tank House is not eligible under Los Altos Hills Criterion (f). It is not currently listed on the National Register of Historic Places, nor is it listed as a Registered State Landmark.

Character-Defining Features and Non-Contributing Features Since the Martha Lynn Tank House appears to be eligible for listing as a Town of Los Altos Hills Landmark under several criteria for designation, a list of the structure’s character-defining elements or features is helpful. Character-defining features are the physical features that convey why a property is significant and when it was significant. Characteristics can be expressed in terms of form

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(shape), proportion (size), structure, plan, style, materials, craftsmanship, decorative details, spatial relationships, and aspects of its site and environment. Character-defining features in this instance are those that relate to the subject property’s indicated period of significance, 1906 to 1956.

The character-defining features of the Martha Lynn Tank House include, but are not limited to:
• Three-story height comprised of a two-story tapered tower base, narrowing toward the top, and a one-story overhanging belvedere/tank enclosure
• Wood framing with three large beams supporting the overhanging platform • Hipped roof clad in wood shingles with exposed rafter tails • Painted wood-shingle cladding on the tower base
• Flared wood lattice panels between roof support posts on the belvedere • Simple wood railing enclosing the belvedere platform
• Wood-panel water tank contained within the belvedere
• Minimal exterior openings, including one wood-frame divided-lite fixed window with a shallow shed roof clad in wood shingles and a simple sill • Surface-mounted wood ladder for belvedere access
• Wood-board platform floor with access hatch at top of ladder.

Non-contributing features or spaces are those that were constructed after the period of significance (post-1956), have been significantly altered, and/or do not contribute to the overall historic character or historic significance of the building or structure.

The noncontributing features of the Martha Lynn Tank House include, but are not limited to:
• Exterior paint color
• Single wood doors to the interior space(s)
• Electrical and plumbing conduit and fixtures (at exterior and interior) • Interior plan configuration, such as the interior wall that subdivides the interior space into two rooms (currently used as men’s and women’s restrooms) • Interior materials, finishes, and fixtures including bathroom stall components and furnishings (i.e. toilets, sinks, and mirrors).

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CONCLUSION
The Martha Lynn Tank House located on the Fremont Hills Country Club property at 12889 Viscaino Place is a rare surviving example of an early twentieth-century tapered-tower with overhang subtype, a once-common but now scarce form of domestic water infrastructure throughout the Santa Clara Valley and what is defined today as Santa Clara County. Constructed in 1906 on the Martha Lynn homestead and later incorporated into the Shumate Ranch, the structure is directly associated with the region’s early twentieth-century agricultural and equestrian heritage and the development patterns that shaped Los Altos Hills. The tank house continues to convey its historical significance despite the passage of time and the deterioration of some original materials. Its preserved form, materials, and workmanship embody the functional ingenuity of vernacular builders, while its enduring location, setting and hence, presence within an equestrian backdrop reinforces its contextual link to the rural character of the Town. As such, the Martha Lynn Tank House meets the Town of Los Altos Hills’ criteria for Landmark designation under Criteria (a), (c), and (d), with a period of significance of 1906 to 1956. It remains a unique and important physical reminder of the community’s agricultural past.

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REFERENCES
Published Works & Reports
California Office of Historic Preservation. Technical Assistance Bulletin No. 7: How to Nominate a Resource to the California Register of Historical Resources. Sacramento: California Office of State Publishing, September 4, 2001.

California Office of Historic Preservation. Technical Assistance Bulletin No. 8: User’s Guide to the California Historical Resource Status Codes & Historic Resources Inventory Directory. Sacramento:

California Office of State Publishing. November 2004.

Cooper, Thomas. Tankhouse: California’s Redwood Water Towers from a Bygone Era. Santa Rosa, CA:

Barn Owl Press, 2011.

Fava, Florence. Los Altos Hills: A Colorful History (1976).

Los Altos History Committee. “Memo: Requested Maintenance for the Original Shumate Gate at the corner of Concepcion & Viscaino and the Shumate Pillar along Concepcion.” Accessed online, https://www.losaltoshills.ca.gov/DocumentCenter/View/7352/Memo-Regarding-SG-041325- V4.

National Park Service. National Register Bulletin 15: How to Apply the National Register Criteria for Evaluation. Washington, D.C.: U.S. Department of the Interior, National Park Service, 1995. “Messina Orchard,” National Register of Historic Places Nomination, listed 2018, available online at:
https://npgallery.nps.gov/NRHP/GetAsset/863aa278-7497-4c2e-a129-2ef775fd7aff. “Miller/Melone Ranch,” National Register of Historic Places Nomination, listed 1993, available online at: https://catalog.archives.gov/id/123861740.

Pitman, Leon S. “Domestic Tankhouses of Rural California,” Pioneer America, Vol. 8, No. 2 (July 1976).

San Jose State University, Sourisseu Academy. “Windmills, Water Towers & Tank Houses of Santa Clara County,” Volume 3 (1975-1977). Accessed online,
https://www.californiarevealed.org/do/d85907c8-1174-41f4-8208-a5885b989cd5.

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Newspapers & Periodicals
Noel, Clyde. “A classic Italian villa,” Los Altos Town Crier October 12, 2021. Accessed online, https://www.losaltosonline.com/archives/a-classic-italian-villa/article_10e61fa8-083b-5eada332-083707d6efe7.html.

Peninsula Times Tribune, “Rites tomorrow for Los Altan, Dr. Shumate,” February 28, 1952. --- “Country club planned for hills subdivision,” December 19, 1956. --- “Sherlock named to design Hills club landscaping,” January 21, 1958.

Public Records
California State Office of Historic Preservation, Built Environment Resource Directory (BERD), Santa Clara County, updated September 2022.

City of San Jose. City Directory, multiple years. Accessed online, www.ancestry.com.

Historic American Building Survey (HABS). “Martha Lynn Tank House” (1979).

Historic American Building Survey (HABS). “John Krohn Tank House, 13000 Foothill Avenue, San Martin, Santa Clara County, CA.” Accessed online, https://www.loc.gov/item/ca0977/.

Town of Los Altos Hills. “General Plan, Appendix A: Inventory of Historic Sites and Structures.” Accessed online, https://www.losaltoshills.ca.gov/DocumentCenter/View/152/General-Plan--- 4a-Conservation-Appendix---Historic-Sites-PDF.

Town of Los Altos Hills Municipal Code. §11-1.05 Designation criteria. Accessed online, https://ecode360.com/44000651#44000656.

United States Federal Census. Multiple years. Accessed online, www.ancestry.com.

Internet Sources
Bowen, Ellen and Lee Anne Wentz. "Tankhouses & Water Towers." Presented by the Historical Society of Santa Rosa, July 20, 2023. https://www.youtube.com/watch?v=thaUBrH_q4s.

California Office of Historic Preservation. “Landmarks by County: Santa Clara.” Accessed online, https://ohp.parks.ca.gov/?page_id=21522.

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FindAGrave. “Dr. Thomas Edward Shumate.” Accessed online, https://www.findagrave.com/memorial/105012808/thomas-edward-shumate.

Los Altos Hills Historical Society. Fifteenth Anniversary Booklet, 1971, https://lahhistory.org/DigitalArchive/FifteenthAnniversaryBooklet.

Los Altos Hills Historical Scrapbook Digital Archive.

Los Altos Hills History Committee. “History of Horses & Pathways: Their Influence on Making Los Altos Hills A Connected Community.” Accessed online, https://vimeo.com/1053555543.

Los Altos History Museum, “Tank House Makeover,” December 20, 2019, accessed online, https://www.losaltoshistory.org/2019/12/tank-house-makeover/.

Town of Los Altos Hills. “Town History.” Accessed online, https://www.losaltoshills.ca.gov/218/TownHistory.

University of California, Santa Barbara Library Geospatial Collection. “FrameFinder,” various dates.

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APPENDICES
Appendix A – Preparer Qualifications
This Preliminary Landmark Evaluation was prepared by Page & Turnbull of San Francisco, California.

Page & Turnbull staff responsible for this report include Christina Dikas, Principal-in-charge; Jen Hembree, Cultural Resources Planner, project manager; and Maggie Nicholson, Cultural Resources Planner, primary author, all of whom meet or exceed the Secretary of the Interior’s Professional Qualification Standards for Historic Architecture, Architectural History, or History.

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ITEM 5M ATTACHMENT 3

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From:

Sent: Thursday, October 3, 2024 12:20 PM
To: Keren Brunner <[email protected]>
Subject: Referred by Carol Gottleib
Hello!
Carol suggested I email "and ask that be added as supplemental material in care of Keren Brunner."
I am supporting her efforts around the Martha Lynn water tank with FHCC (I am a former member and I ride at Windy Hill Equestrian). Should FHCC move forward with the landmark designation, I'd love to support fund raising efforts.

Cheers,
lisa
ITEM 5M ATTACHMENT 4

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ITEM 5N
TOWN OF LOS ALTOS HILLS AUGUST 20, 2026
Staff Report to the City Council
SUBJECT: WAIVE SECOND READING AND ADOPT ORDINANCE ADDING ARTICLE 17 TO CHAPTER 1 (ZONING) OF TITLE 10 (ZONING AND SITE

DEVELOPMENT) OF THE LOS ALTOS HILLS MUNICIPAL CODE TO

IMPLEMENT STATE DENSITY BONUS LAW PURSUANT TO HOUSING
ELEMENT PROGRAM B-3.

FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION:

Staff recommends that the City Council waive the second reading and adopt the proposed ordinance adding Article 17 to Chapter 1 of Title 10 of the Los Altos Hills Municipal Code to establish local procedures for administering Density Bonus applications consistent with California State Density Bonus Law (Government Code Sections 65915–65918). Adoption of the ordinance will implement Housing Element Program B-3, ensure consistency with current state housing requirements, and provide procedural clarity for applicants and decision-makers.

BACKGROUND:

Housing Element Program B-3 calls for the Town to update its Zoning Ordinance to reflect current State Density Bonus Law. The proposed ordinance establishes local procedures for administering Density Bonus applications and provides a clear and consistent framework for applicants, staff, and decision-makers. Although the Town is required to comply with State Density Bonus Law regardless of whether a local ordinance is adopted, adoption of a local ordinance provides greater clarity regarding how Density Bonus applications will be processed by the Town.

On May 7, 2026, the Planning Commission considered the proposed ordinance and unanimously recommended that the City Council adopt the ordinance. The Commission’s discussion focused on the administration of concessions, incentives, and waivers, affordability restrictions, and longterm monitoring of affordable units. No substantive amendments to the ordinance were recommended.

On June 18, 2026, the City Council considered the Planning Commission’s recommendation and the proposed ordinance. Following discussion and public comment, the City Council waived the reading and introduced the ordinance for first reading, with final adoption to occur at a subsequent meeting.

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ITEM XX STAFF REPORT

DISCUSSION
The proposed ordinance is primarily an implementation ordinance intended to establish procedures for administering requirements that the Town is already obligated to follow under State Density Bonus Law. The ordinance incorporates applicable provisions of Government Code Sections 65915–65918 by reference and establishes local procedures for application submittal, review, affordability agreements, and administration of density bonus benefits.

The ordinance also establishes requirements for density bonus agreements and affordability restrictions. Projects receiving Density Bonus benefits will be subject to recorded agreements establishing applicable affordability, occupancy, resale or rental, reporting, and enforcement requirements.

The ordinance includes a discretionary local Conditional Use Permit process for applicants seeking density bonuses, incentives, or other affordability benefits beyond those required by State law.

This provision provides the Town with flexibility to consider future affordable housing initiatives while maintaining discretion over benefits that are not mandated by State law.

Adoption of the ordinance will complete Housing Element Program B-3 and provide a formal framework for processing future Density Bonus applications. If adopted, staff will incorporate the procedures into the Town’s development review process and update applicable application forms, administrative procedures, and public information materials. Staff will also continue to monitor changes to State Density Bonus Law and related housing legislation to ensure the Town’s procedures remain consistent with applicable State requirements.

ENVIRONMENTAL REVIEW
The proposed ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), the common-sense exemption. The ordinance establishes administrative procedures for processing Density Bonus applications and does not approve or authorize any specific development project. Future development projects requesting a Density Bonus will be subject to project-specific environmental review as required by CEQA.

FISCAL IMPACT
Adoption of the ordinance is not expected to result in a significant fiscal impact to the Town. The ordinance primarily establishes procedures for administering existing State requirements. Any additional staff time associated with reviewing Density Bonus applications is expected to be minimal and can be accommodated within the Community Development Department's existing budget. Existing planning application fees will cover costs associated with processing Density Bonus requests. No additional staffing or resources are anticipated at this time.

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ITEM XX STAFF REPORT

ATTACHMENTS
1) Density Bonus Ordinance

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Ordinance No. _____ Page 1 of 10
ORDINANCE NO. XXX
AN ORDINANCE OF THE TOWN OF LOS ALTOS HILLS AMENDING TITLE 10 (ZONING AND SITE DEVELOPMENT) OF THE LOS ALTOS HILLS MUNICIPAL

CODE TO ADOPT A DENSITY BONUS ORDINANCE IMPLEMENTING STATE LAW CONSISTENT WITH HOUSING ELEMENT PROGRAM B-3
WHEREAS, California Housing Element Law (Gov. Code §65580 et seq.) requires housing elements to assess housing needs, identify inventory of resources, and analyze potential constraints relevant to meeting a jurisdiction’s Regional Housing Need Allocation (RHNA) obligation and for preserving, improving, and developing housing. This includes an analysis of potential and actual governmental constraints upon the maintenance, improvement, or development of housing for all income levels, and inclusion of goals, programs and policies to promote and incentivize housing opportunities; and
WHEREAS, Government Code sections 65915 – 65918 (“State Density Bonus Law”) allows housing development applicants to seek density bonuses for housing developments or land donations within a local jurisdiction by setting aside project units as affordable housing; and WHEREAS, State Density Bonus Law requires cities to adopt an ordinance to specify how compliance with the statutory density bonus requirements will be implemented; and WHEREAS, the adopted and state-certified 2023-2031 Housing Element (“Housing Element”) of the Town of Los Altos Hills (“Town”) contains numerous goals, policies and programs to meet its RHNA obligations, including an inventory of sites in the Town suitable to accommodate housing units at various income levels under RHNA, programs to rezone such sites to multi-family zoning districts to accommodate RHNA units and to ensure that parcels would be developed at appropriate minimum densities, and to streamline residential development projects and promote housing opportunities and mobility; and
WHEREAS, Policy 2.6 under Goal 2 of the Housing Element provides for incentivizing development of affordable housing through density bonuses. Program B-3 of the Housing Element provides for the Town to amend its Zoning Ordinance to update density bonus regulations to meet updated state Density Bonus Law requirements, including amendments introduced by Assembly Bill (AB) 2345, Senate Bill (SB) 1763, and SB 1227; and WHEREAS, the Town has prepared this Ordinance amending Title 10 of the Los Altos Hills Municipal Code to adopt a Density Bonus Ordinance that implements State Density Bonus Law (the “Ordinance”), consistent with the Housing Element and State Density Bonus Law; and WHEREAS, under the California Environmental Quality Act (“CEQA”), CEQA only applies to projects which have the potential for causing a significant effect on the environment.

CEQA Guidelines section 15061(b)(3) provides that CEQA does not apply to activities that would not have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and
WHEREAS, on _________, 2026, the Los Altos Hills Planning Commission held a public hearing to consider a recommendation to the Los Altos Hills City Council regarding the proposed ITEM 5N Attachment 1

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Ordinance No. _____ Page 2 of 10
Ordinance. At the public hearing, the Planning Commission reviewed and carefully considered all testimony, comments, and evidence presented in the record and during the hearing; and WHEREAS, at its _________, 2026, meeting, the Planning Commission by Resolution XXXX recommended the City Council adopt the Ordinance; and WHEREAS, on __________, 2026, the Los Altos Hills City Council held a public hearing to consider proposed Ordinance and the Planning Commission recommendation. At the public hearing, the City Council reviewed and carefully considered the proposed Ordinance, and all related testimony and evidence presented in the record and during the hearing. All interested parties were provided with an opportunity to participate and be heard.

NOW, THEREFORE, the City Council of the Town of Los Altos Hills does hereby ordain as follows:

SECTION I. FINDINGS.

Based on the entirety of the record before it, which includes, without limitation, the California Environmental Quality Act, Public Resources Code §21000, et seq. and the CEQA Guidelines, 14 California Code of Regulations §15000, et seq. (collectively, “CEQA”); the Los Altos Hills General Plan and Housing Element; the Los Altos Hills Municipal Code; all reports, minutes, and public testimony submitted as part of the Planning Commission’s __________, 2026 public hearing and the City Council’s __________, 2026 public hearing, and any and all other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the City Council of the Town of Los Altos Hills hereby finds as follows:

1. All recitals above are true, correct, incorporated herein and made a part hereof.

2. The documents and other material constituting the record for these proceedings are located at the Community Development Department for the Town of Los Altos Hills, 26379 Fremont Road, Los Altos Hills, and in the custody of the Community Development Director.

3. This Ordinance is exempt from CEQA pursuant CEQA Guidelines section 15061(b)(3) as CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Ordinance establishes a procedure for implementing State Density Bonus Law as required by statute and the Housing Element. However, it does not approve any projects, grant any entitlements, or make physical changes to the environment. As such, this Ordinance is a regulatory act taken by the Town and does not physically change the environment. Therefore, it is exempt from CEQA as it does not have the potential for causing a significant effect on the environment.

4. This Ordinance was prepared and adopted in accordance with the Planning and Zoning Law (Government Code, sections 65853-65860) and meets all of the requirements thereunder.

5. This Ordinance is consistent with and supports the General Plan by implementing housing goals, programs and strategies in the Housing Element, including but not limited to Program B-3. This Ordinance is consistent with Program B-3, and supports the Town’s goals, policies and programsto incentivize housing, promote affordability, and reduce potential constraints.

It also allows the Town to comply with relevant state housing laws.

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Ordinance No. _____ Page 3 of 10
SECTION II. AMENDMENT.

1. Amendments to Article 2 “Definitions” of Chapter 1 “Zoning” of Title 10 “Zoning and Site Development” of the Municipal Code.

The following definitions are hereby added to Article 2 “Definitions” of Chapter 1 “Zoning” of Title 10 “Zoning and Site Development” of the Municipal Code and shall be incorporated in alphabetical order to existing definitions. Other definitions under Article 2 are not amended and shall continue in full force and effect.

Density Bonus
An increase over the otherwise maximum allowable residential density under the Town’s Zoning Ordinance, any applicable specific plan as may be adopted by the City Council, or the Land Use Element of the General Plan, as in effect on the date the application is submitted to the Town, as defined in Government Code Section 65915(g). "Density bonus" includes both a density bonus and any additional density bonus as provided in the State Density Bonus Law.

Density Bonus Housing Agreement
A legally binding agreement between the developer of a housing development and the Town that ensures the requirements of the State Density Bonus Law and the Density Bonus Ordinance are satisfied.

State Density Bonus Law
Sections 65915 through 65918 of the California Government Code, or successor provisions, as such law may change from time to time.

Non-Restricted Unit
Any dwelling unit within a housing development excluding restricted units.

Restricted Unit
A dwelling unit that will be offered for rent or sale exclusively to and which shall be affordable to the designated income group or qualified resident, as required by Article 10 of Part III of Chapter 2 of this title and the State Density Bonus Law.

2. Additions to Title 10 “Zoning and Site Development” of the Municipal Code.

A new Article 17, “Density Bonus Ordinance” is hereby added to Title 10 of the Municipal Code to read as follows. Other chapters, articles, sections, subsections, paragraphs and texts in Title 10 are not amended and shall continue in full force and effect.

ARTICLE 17

DENSITY BONUS ORDINANCE
§ 10-1.1701 Purpose and Intent
§ 10-1.1702 Density Bonus Entitlement and Incentives
§ 10-1.1703 Waiver and Reduction of Development Standards § 10-1.1704 Density Bonus for Child Care Facilities
§ 10-1.1705 Revised Parking Standards
§ 10-1.1706 Affordability Requirements
§ 10-1.1707 Development Standards and Limitations
§ 10-1.1708 Density Bonus Application Procedure

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Ordinance No. _____ Page 4 of 10
§ 10-1.1709 Town Review of Density Bonus Application
§ 10-1.1710 Density Bonus Housing Agreement
§ 10-1.1711 Restricted Units Occupancy and Management
§ 10-1.1712 Severability
§ 10-1.1701 Purpose and Intent; Title.

The purpose of this article is to provide incentives for the production of housing for extremely low income, very low income, low income, and moderate income households, senior citizens, transitional foster youth, disabled veterans, homeless persons, and low income college students, in accordance with Government Code Sections 65915 through 65918 (State Density Bonus Law). In enacting this article, the Town’s intent is to facilitate the development of affordable housing and to implement the goals, policies, and actions of the Housing Element of the Town’s General Plan.

This article shall be known and cited as the "Density Bonus Ordinance of the Town of Los Altos Hills" or "Density Bonus Ordinance."
§ 10-1.1702 Density Bonus Entitlement and Incentives.
(a) The Town shall grant a density bonus and one or more incentives or concessions to any housing development consisting of five (5) or more dwelling units, as and to the extent required pursuant to Section 65915 of the State Density Bonus Law.
(b) The Town shall grant a density bonus or other incentives of equivalent financial value to applicants for approval to convert apartments to a condominium project, as and to the extent required pursuant to Section 65915.5 of the State Density Bonus Law. (c) With the exception of the additional density bonuses for a land donation, child care facility and qualifying affordable housing projects, as provided in this article or under the State Density Bonus Law, each housing development shall be entitled to only one (1) density bonus. (d) Any dwelling unit that would otherwise qualify and required to be maintained as a restricted unit pursuant to the Town’s Inclusionary Housing Ordinance shall also be considered a restricted unit for purposes of determining whether the housing development qualifies for a density bonus. (e) Any density bonus or incentive or concession awarded pursuant to this article shall generally apply only to the particular housing development for which the density bonus or incentive or concession is awarded. A density bonus or incentive or concession may be transferred, credited, or applied to a different housing development only if the Town and the developer agree pursuant to an approved density bonus housing agreement.
(f) The approval of a density bonus shall not, in and of itself, preclude a housing development from receiving other government subsidies for affordable housing. (g) The approval of a density bonus, incentive or concession, development standard waiver or modification, or parking modification as provided herein, shall not be interpreted, in and of itself, to require a general plan amendment, zoning change, or other discretionary approval. (h) Bonuses above or below those available under state law. i. A developer may seek approval of a conditional use permit for additional bonus units that exceed the maximum density bonus available under the State Density Bonus Law, subject to approval by the Town pursuant to Article 10, Chapter 1 of this title. If the

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Ordinance No. _____ Page 5 of 10
Town grants and the developer accepts such additional bonus units, the additional bonus units shall be considered an incentive or concession. ii. If a developer agrees to construct a housing development that will contain less than the percentage of affordable units required to qualify for a density bonus pursuant to the State Density Bonus Law, the developer may seek approval of a conditional use permit for a density bonus that is proportionally lower than the minimum density bonus specified in the State Density Bonus Law, subject to approval by the Town pursuant to Article 10, Chapter 1 of this title.’
iii. If the Town grants and the developer accepts such additional bonus units pursuant to (i) or (ii) above, the additional bonus units shall be considered an incentive or concession.
§ 10-1.1703 Waiver and Reduction of Development Standards.

A developer may seek a waiver or reduction of development standards that will have the effect of physically precluding the construction of a housing development that qualifies for a density bonus at the densities or with the incentives or concessions permitted by this article, as and to the extent required pursuant to Section 65915 of the State Density Bonus Law. The developer must make such request in writing. If the Town determines that the requested waiver or reduction does not meet the criteria under Section 65915 of the State Density Bonus Law, and upon the request of a developer, the Town shall meet with the developer to discuss such deficiencies and compliance with said criteria in a requested waiver or reduction of Town development standards.

Notwithstanding the foregoing, the Town shall not be required to approve any request for a waiver or modification of development standards as permitted by Section 65915 of the State Density Bonus Law. § 10-1.1704 Density Bonus for Child Care Facilities.

When a developer proposes to construct a housing development that qualifies for a density bonus under Section 10-1.1702 and the qualifying housing development includes a child care facility that will be located on the premises of, as part of, or immediately adjacent to, the housing development, and the housing development otherwise meets the requirements under subdivisions (b) and (h) of Section 65915 of the State Density Bonus Law, the Town shall grant an additional density bonus and concession or incentive as provided under subdivision (h) of Section 65915 of the State Density Bonus Law and subject to the requirements therein.
§ 10-1.1705 Revised Parking Standards.

Upon the written request of the developer of a housing development that qualifies for a density bonus under Section 10-1.1702, the Town shall permit vehicle parking ratios, inclusive of handicapped and guest parking, which do not exceed the parking ratios established pursuant to Section 65915(p) of the State Density Bonus Law.
§ 10-1.1706 Affordability Requirements.

All restricted units shall remain affordable in accordance with the requirements of, and for the minimum period required by, the State Density Bonus Law. The required affordability time limit for

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Ordinance No. _____ Page 6 of 10
each restricted unit shall commence upon the issuance of a certificate of occupancy for such restricted unit. The owner of rental restricted units shall provide all notices and rights to tenants required to be given prior to and upon the expiration of affordability covenants pursuant to Government Code Section 65863.10 or successor statutes.
§ 10-1.1707 Development Standards and Limitations.
(a) All housing developments subject to this article must satisfy all of the requirements of this article, notwithstanding the housing development's satisfaction of other program requirements, laws or regulations, including but not limited to the Town’s Inclusionary Housing Ordinance.

Those restricted units provided under this article which meet all of the requirements for inclusionary units in the Town’s Inclusionary Housing Ordinance shall also qualify as inclusionary units for purposes of that ordinance.
(b) Restricted units shall be constructed concurrently with non-restricted units as specified in the density bonus housing agreement, unless the Town and the developer otherwise agree pursuant to a schedule included in the density bonus housing agreement. (c) Unless the Town and developer otherwise agree pursuant to a density bonus housing agreement, restricted units:
i. Shall be built on site;
ii. Shall not be located in only one (1) portion of the housing development or be situated within only one (1) building of a housing development that contains multiple buildings; and
iii. Shall be of the same size and interior finishes and features as the nonrestricted units. (d) Residents of restricted units shall be entitled to use all of the same amenities within the housing development. The number of bedrooms of the restricted units shall be proportional to the number of bedrooms in the non-restricted units of the housing development. The exterior appearance of the restricted units shall be of the same design and appearance as the overall housing development by having the same building form (proportion of width to length and plate height with a variation of up to twenty-five percent (25%)), exterior construction materials, roof form, siding and trim, and window placement and type. Housing developments shall comply with all applicable development standards, except those that may be modified as provided by this article. In addition, all units in housing developments subject to this article must comply with all applicable California Building Standards Codes incorporated and as may be amended under Title 8 of this code, including but not limited to residential and fire code requirements. (e) Density bonus units may be located in geographic areas of the development site other than the areas where the restricted units are located, and shall be located only on parcels for which the density bonus was granted except as permitted pursuant to Section 10-1.1702. (f) No building permit shall be issued, nor any development approval granted, for any improvements within a housing development subject to this article which do not meet the requirements of this article. No restricted unit shall be rented or sold except in accordance with this article.
(g) The entry into and execution of a density bonus housing agreement shall be a condition of any application for a discretionary land use permit, including but not limited to subdivision maps, site plans, and conditional use permits, for a housing development proposed under this article.

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Ordinance No. _____ Page 7 of 10
§ 10-1.1708 Density Bonus Application Procedure.
(a) An application for a density bonus, incentive, concession, waiver, modification, or revised parking standard pursuant to the density bonus ordinance shall, to the extent possible, be submitted with the first application for approval of a housing development, including a preliminary application submitted pursuant to Government Code Section 65941.1, and processed concurrently with all other applications required for the housing development. If any requested incentive, concession, waiver, modification, or revised parking standard requires a separate land use application, including but not limited to a variance or conditional use permit, the separate land use application shall, to the extent possible, be submitted with the housing development application for concurrent processing.
(b) The Community Development Director or his or her designee shall prepare and maintain a list of supplemental application materials for density bonus, incentive, concession, waiver, modification, or revised parking standard requests under this article, which materials shall be submitted together with and as part of the project application. (c) The application shall be submitted on a form prescribed by the Town and shall include at least the following information:
i. Site plan showing total number of dwelling units, including the number and location of non-restricted units, the number and location of restricted units, and the number and location of proposed density bonus units.
ii. Level of affordability of restricted units and plans for ensuring affordability. iii. Description of any requested incentive, concession, waiver or modifications of development standards, or modified parking standards. For any incentive and concession, the application shall include evidence that the requested incentive and concession results in identifiable and actual cost reductions. For waivers or modifications of development standards, the application shall show that the development standards will have the effect of physically precluding the construction of a housing development that qualifies for a density bonus at the densities or with the incentives or concessions permitted by this density bonus ordinance. iv. If a density bonus is requested for a donation of land, the application shall show the location of the land to be dedicated and provide evidence that all of the conditions required by Section 65915 of the State Density Bonus Law for donations of land are satisfied.
v. If a density bonus or incentive or concession is requested for a childcare facility, the application shall show the location and square footage of the childcare facility and provide evidence that each finding included in Section 10-1.1704 can be made. § 10-1.1709 Town Review of Density Bonus Application.
(a) Upon submittal of an application for a density bonus, incentive, concession, waiver, modification, or revised parking standard, the Community Development Director or his or her designee shall determine if the application is complete and conforms to the provisions of this article.
(b) An application for a density bonus, incentive, concession, waiver, modification, or revised parking standard pursuant to the density bonus ordinance shall be considered by and acted upon by the approval body with authority to approve the housing development. Any decision

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Ordinance No. _____ Page 8 of 10
regarding a density bonus, incentive, concession, waiver, modification, or revised parking standard may be appealed to the Planning Commission and from the Planning Commission to the City Council.
(c) Public hearings shall be held pursuant to Section 10-1.1005 for any density bonus, incentive, concession, waiver, modification, or revised parking standard applied for under the provisions of this density bonus ordinance. Density bonuses and related incentives, concessions, reductions and waivers shall be approved by the highest approval body required to review and approve the requested application. Other reviewing bodies in advisory roles may provide comments and recommendations to the approving body.
§ 10-1.1710 Density Bonus Housing Agreement.
(a) Any developer receiving a density bonus, incentives and concessions, waivers or modifications of development standards, or reduced parking requirements pursuant to this article shall agree to enter into a density bonus housing agreement with the Town to ensure compliance with this article and the State Density Bonus Law, including that restricted units remain restricted and affordable in accordance with State Density Bonus Law requirements. The density bonus housing agreement shall be submitted to the Town by the developer, shall be made a condition of the discretionary planning permits for all housing developments pursuant to this article, and shall be recorded as a deed restriction on any parcels on which the restricted units will be constructed. Where an inclusionary housing agreement is required pursuant to the Town’s Inclusionary Housing Ordinance, both the density bonus housing agreement and inclusionary housing agreement shall, if feasible, be combined into a single agreement. (b) The density bonus housing agreement shall be recorded prior to the approval of any parcel map or final map or, where the housing development does not include a map, prior to issuance of a building permit for any structure in the housing development. The density bonus housing agreement shall run with the land and be binding upon all future owners and successors in interest.
(c) The density bonus housing agreement shall include, but not be limited to, the following terms:
i. The total number of units including restricted units approved for the housing development, the number of density bonus units granted, and the number, type, location, unit size (square footage), number of bedrooms, tenure of restrictions and affordability, and level of affordability of restricted units. ii. Standards for determining affordable rent or affordable ownership cost for the restricted units.
iii. A schedule for completion and occupancy of restricted units in relation to construction of non-restricted units.
iv. A description of any incentive, concession, waiver, modification, or revised parking standard being provided by the Town.
v. Provisions to ensure affordability of the restricted units, including but not limited to, and where applicable, tenure and conditions governing the initial sale of for-sale restricted units.
vi. Where applicable, tenure and conditions establishing rules and procedures for

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Ordinance No. _____ Page 9 of 10
qualifying tenants and prospective purchasers, setting rental rates, filling vacancies, and operating and maintaining units for rental restricted units. vii. A description of remedies for breach of the agreement by either party. The Town may identify tenants or qualified purchasers as third-party beneficiaries under the agreement.
viii. Other provisions to ensure implementation and compliance with this article and the State Density Bonus Law.
§ 10-1.1711 Restricted Units Occupancy and Management.
(a) Density Bonus Resale Agreement. All buyers of for-sale restricted units shall enter into a density bonus resale agreement with the Town prior to purchasing the unit or property. The resale agreement shall be consistent with the density bonus housing agreement. (b) Eligibility Requirements. Only households meeting eligibility standards for the restricted units as set forth in the density bonus housing agreement shall be eligible to occupy restricted units. (c) Management and Monitoring. Rental restricted units shall be managed and operated by the owner or his or her agent. Each owner of rental restricted units shall submit an annual report to the Town in the form prescribed by the Town, identifying which units are restricted units, the monthly rent, vacancy information for each rental target dwelling unit for the prior year, monthly income for tenants of each rental target dwelling unit, and other information as required by the Town, while ensuring the privacy of the tenant.
§ 10-1.1712 Severability.

If any provision of this article or the application thereof to any person or circumstances is held invalid, the remainder of the article and the application of the provision to other persons not similarly situated or to other circumstances shall not be affected thereby. In the event of any conflict between this article and the State Density Bonus Law, the State Density Bonus Law shall prevail.

SECTION III. SEVERABILITY.

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the Town of Los Altos Hills hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION IV. EFFECTIVE DATE AND PUBLICATION.

Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City

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Ordinance No. _____ Page 10 of 10
Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption.

INTRODUCED:

PASSED:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

ATTEST:

BY:

Mayor
City Clerk
APPROVED AS TO FORM:

City Attorney

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Staff Report to the City Council
August 20, 2026
TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: CONSIDERATION OF RESOLUTIONS GRANTING EXTENSIONS FOR VARIOUS BUILDING PERMITS.

FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION:

That the City Council approve resolutions granting the extension requests for the building permits outlined below, each with a new expiration date, as recommended in the individual staff reports, and detailed in the attachments.

DISCUSSION:

Property owners for the various projects listed below have requested time extensions for their building permits due to construction delays, primarily resulting from impacts such as contractor changes, project complexity and unexpected material procurement challenges, and/or adverse weather conditions experienced while construction was taking place. In accordance with the Town's Municipal Code, LAHMC Title 8 Chapter 10 Construction Time Limits, (https://ecode360.com/43997785#43997785) extensions are permissible where reasonable delays have occurred, and work remains incomplete. Each of these projects has not passed final inspection within the originally allotted time, but no fiscal impact is expected from the extensions. At the time of writing, the Town has 68 permits in active “Issued” status from January 1, 2020, till present.

Additionally, there are 82 permits from that time frame in “Expired” status and could ask for an extension to complete work. The project types included are New Residences, Additions, ADUs The individual project details are as follows:

1. Lands of Seiver – 27869 Saddle Court, Los Altos Hills, CA Permit Number: BLD20-0269
Issued Date: October 11, 2022
Original Expiration Date: October 11, 2025
Extended To: October 11, 2026 (two administrative extensions, paid for in advance on September 17, 2025)
New Expiration Date: October 11, 2027
ITEM 5O

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Staff Report to the City Council
August 20, 2026
Attachment 1: Staff report and draft resolution for 27869 Saddle Court Description: Major remodel and addition to existing hillside residence. Delays caused due to revisions on structure, retaining walls, waterproofing and drainage. Original expiration date of 10/11/25. Paid for two six-month administrative extensions in September 2025 and paid $360 for fees and $50,000 for deposit. This is the first extension request to City Council.

2. Lands of Eggers – 12051 Moody Springs Court, Los Altos Hills, CA Permit Number: BLD22-0539
Issued Date: December 22, 2022
Original Expiration Date: June 22, 2024
New Expiration Date: August 20, 2027
Attachment 2: Staff report and draft resolution for 12051 Moody Springs Court Description: Final sign off on ADU. Plan revisions made work stop. Need to complete final work and receive final inspection. No administrative extension due to request made outside allotted timeframe.

3. Lands of Chen and Huang – 2120 Old Page Mill Road, Los Altos Hills, CA Permit Number: BLD23-0098
Issued Date: July 18, 2023
Original Expiration Date: January 18, 2026
New Expiration Date: August 20, 2027
Attachment 3: Staff report and draft resolution for 2120 Old Page Mill Road Description: Detached 1,200 SF ADU 2 beds and 2 bathrooms. Need extension to finish work and get final inspection approval. Extension request occurred post expiry date so administrative approvals are not allowed.

4. Lands of McDermott – 25600 Burke Lane, Los Altos Hills, CA Permit Number: BLD20-0084
Issued Date: May 22, 2020
Original Expiration Date: May 22, 2021
New Expiration Date: August 20, 2027
Attachment 4: Staff report and draft resolution for 25600 Burke Lane

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Staff Report to the City Council
August 20, 2026
Description: New pool, stop work order in 2021. Need extension for final inspection and approval. Request occurred after the allotted time frame, so city council approval is required. Need simple final inspector sign-off on concrete pad removal.

5. Lands of Bart – 25621 Deerfield Drive, Los Altos Hills, CA Permit Number: BLD20-0271
Issued Date: September 11, 2020
Original Expiration Date: September 11, 2022
Extended To: March 11, 2025
New Expiration Date: August 20, 2027
Attachment 5: Staff report and draft resolution for 25621 Deerfield Drive Description: ADU, persistent contractor issues and now final section is ready for installation to complete and receive sign-off. We have taken in $900 as the applicant has paid for five extensions. The last extension was granted in October 2024 for expiry on March 11, 2025.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.

ATTACHMENTS:

1. Staff report and draft resolution for 27869 Saddle Court

2. Staff report and draft resolution for 12051 Moody Springs Court

3. Staff report and draft resolution for 2120 Old Page Mill Road

4. Staff report and draft resolution for 25600 Burke Lane

5. Staff report and draft resolution for 25621 Deerfield Drive

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR THE LANDS
OF SEIVER, 27869 SADDLE COURT, PERMIT# BLD20-0269
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution approving the extension request for Building Permit #BLD20-0269 with a new expiration date of October 11, 2027.

DISCUSSION:

The property owner is requesting an extension of Building Permits # BLD20-0269 at 27869 Saddle Court that was originally issued on October 11, 2022. See Appendix 1 for a copy of the request. The project was delayed due to issues with the complexity of the hillside project and revisions on structure, retaining walls, waterproofing and drainage. New residence construction projects with a valuation of over $1,000,001 are limited to 36 months for completion following the issuance of the building permit. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is over $1,000,001, the building permit expired on October 11, 2025. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. The applicant requested administrative extensions within the allotted time. The applicant paid $360 for two building time extensions on September 17, 2025, and $50,000 for an extension deposit in July 2026. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for up to a year to complete the work, which is their first city council request.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have a year from the existing expiration date. The applicant has paid the time limitation deposit of $50,000 and now be subject to penalties under the time limitation policy. Following a year, if the work is still not complete the applicant will be required to apply for another permit extension from City Council.

ITEM 5O Attachment 1

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The above project, if approved, would result in a one-year extension from the current expiration date. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

This action does not qualify as a “Project” as defined in California Government Code Section 15378(b) of the Guidelines for California Environmental Quality Act.

CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.

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RESOLUTION ____-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING A TIME EXTENSION OF PERMIT BLD20-0269
WHEREAS, Adam and Tiana Seiver (“Owner”) owns the property commonly known as 27869 Saddle Court, Los Altos Hills, California; and
WHEREAS, the building permit #BLD20-0269 was issued for a remodel of a single-family residence on October 11, 2022, with reasonable conditions of approval; and WHEREAS, the permit expires on October 11, 2026, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for residential projects with a valuation over $1,000,001 at thirty-six (36) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one (1) calendar year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owner, a one (1) year Time Extension of approved Building Permit # BLD20-0269, subject to the originally adopted conditions, from the date of permit expiration.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR THE LANDS
OF EGGERS, 12051 MOODY SPRINGS COURT, PERMIT# BLD22-
0539
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution approving the extension request for Building Permit #BLD22-0539 with a new expiration date of August 20, 2027.

DISCUSSION:

The property owner is requesting an extension of Building Permit # BLD22-0539 at 12051 Moody Springs Court that was originally issued on December 22, 2022. See Appendix 1 for a copy of the request. The project was delayed due to revisions on the interior of the ADU that delayed final approval. New residence construction projects with a valuation under $250,000 are limited to 18 months for completion following the issuance of the building permit. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is under $250,000, the building permit expired on June 22, 2024. The Construction Time Limits Ordinance does allow the extension of time limit by two administrative six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for one year to complete the work and receive final inspection and sign-off.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have one year from the approval date. The applicant has agreed to pay for the extension request.

The above project, if approved, would result in a one-year extension from the date of approval.

The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ITEM 5O Attachment 2

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ENVIRONMENTAL REVIEW:

The proposed request is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), which exempts actions that can be seen with certainty will not cause significant environmental impacts.

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2025-26 CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

Prepared by: Behrouz Amirbadvy, Community Development Analyst

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RESOLUTION ____-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING A TIME EXTENSION OF PERMIT BLD22-0539
WHEREAS, Kathleen Eggers Trustee (“Owner”) owns the property commonly known as 12051 Moody Springs Court, Los Altos Hills, California; and
WHEREAS, the building permit #BLD22-0539 was issued for a ADU residence on December 22, 2022, with reasonable conditions of approval; and
WHEREAS, the permit expired on June 22, 2024, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for residential projects with a valuation under $250,000 at eighteen (18) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owner, a one year Time Extension of approved Building Permit # BLD22-0539, subject to the originally adopted conditions, from the date of City Council approval.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR THE LANDS
OF CHEN AND HUANG, 2120 OLD PAGE MILL ROAD, PERMIT#
BLD23-0098
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution approving the extension request for Building Permit #BLD23-0098 with a new expiration date of August 20, 2027.

DISCUSSION:

The property owner is requesting an extension of Building Permit # BLD23-0098 at 2120 Old Page Mill Road that was originally issued on July 18, 2023. See Appendix 1 for a copy of the request. The project was delayed due to issues with the driveway and construction delays due to the weather. New residence construction projects with a valuation between $500,000 and $1,000,000 are limited to 30 months for completion following the issuance of the building permit. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $500,000 and $1,000,000, the building permit expired on January 18, 2026. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. However, since the permit has expired, the administrative extensions are not possible. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for one year to complete the work and receive final inspection and sign-off.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have one year from the date of the approval to complete the work. The applicant has agreed to pay for the extension request.

The above project, if approved, would result in a one-year extension from the approval date. The approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ITEM 5O Attachment 3

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ENVIRONMENTAL REVIEW:

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2025-26 CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

Prepared by: Behrouz Amirbadvy, Community Development Analyst

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RESOLUTION ____-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING A TIME EXTENSION OF PERMIT BLD23-0098
WHEREAS, Yuheng Chen and Sherry Huang (“Owner”) owns the property commonly known as 2120 Old Page Mill Road, Los Altos Hills, California; and WHEREAS, the building permit #BLD23-0098 was issued for a ADU residence on July 18, 2023, with reasonable conditions of approval; and
WHEREAS, the permit expired on January 18, 2026, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for residential projects with a valuation over between $500,000 and $1,000,000 at thirty (30) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owner, a one year Time Extension of approved Building Permit # BLD23-0098, subject to the originally adopted conditions, from the date of City Council approval.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR THE LANDS
OF MCDERMOTT, 25600 BURKE LANE, PERMIT# BLD20-0084
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution approving the extension request for Building Permit #BLD20-0084 with a new expiration date of August 20, 2027.

DISCUSSION:

The property owner is requesting an extension of Building Permit # BLD20-0084 at 25600 Burke Lane that was originally issued on May 22, 2020. See Appendix 1 for a copy of the request. The project was delayed due to a stop work order in 2021 that was resolved in 2023. A time extension is required for final inspections can occur. Other construction projects with a valuation between $0 and $100,000 are limited to 12 months for completion following the issuance of the building permit. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $0 and $100,000 the building permit expired on May 22, 2021. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04. For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant did not apply for the time extension within the allotted time to receive administrative approval. The applicant has submitted a request for an extension for one year to complete the work and receive final inspection and sign-off. Applicant needs inspector to come and confirm removal of concrete pad for work to conclude.

Staff recommends granting an extension to allow for additional inspections necessary for project closeout. With this approved permit extension, the applicant will have one year from the date of the approval to complete the work. The applicant has agreed to pay for the extension request ($180).

The above project, if approved, would result in a one-year extension from the approval date. The ITEM 5O Attachment 4

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approved permit extension resolution would supersede any related conditions of approval in the planning entitlements and permitting compliance dates.

ENVIRONMENTAL REVIEW:

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2025-26 CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

Prepared by: Behrouz Amirbadvy, Community Development Analyst

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RESOLUTION ____-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING A TIME EXTENSION OF PERMIT BLD20-0084
WHEREAS, Diane McDermott Trustee (“Owner”) owns the property commonly known as 25600 Burke Lane, Los Altos Hills, California; and
WHEREAS, the building permit #BLD20-0084 was issued for a swimming pool on May 22, 2020, with reasonable conditions of approval; and
WHEREAS, the permit expired on May 22, 2021, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for other projects with a valuation over between $0 and $100,000 at twelve (12) months; and WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owner, a one year Time Extension of approved Building Permit # BLD20-0084, subject to the originally adopted conditions, from the date of City Council approval.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

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Extension Request Form TOWN OF LOS ALTOS HILLS

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Total Number o{ Extensions Granted for this Permit: -
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Request Application Checklist:
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o Completed application form and petition letter
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Email completed form to:

[email protected]
Staff Approval : tlJ/t : Gz v.zv /-e, S 6/15/26 Director Approval: ___________ _ Pr<p� Print Name Date
Signature Signature

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: RESOLUTION GRANTING REQUEST FOR EXTENSION OF THE

EXPIRATION DATE FOR A BUILDING PERMIT FOR THE LANDS
OF BART, 25621 DEERFIELD DRIVE, PERMIT# BLD20-0271
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

Adopt the resolution approving the extension request for Building Permit #BLD20-0271 with a new expiration date of August 20, 2027.

DISCUSSION:

The property owner is requesting an extension of Building Permit # BLD20-0271 at 25621 Deerfield Drive that was originally issued on September 11, 2020. See Appendix 1 for a copy of the request. The project was delayed due railing contractor issues. These have now been resolved and final installation and inspection ready. A time extension is required for final inspections can occur. New residential construction projects with a valuation between $250,000 and $500,000 are limited to 24 months for completion following the issuance of the building permit. See Los Altos Hills Municipal Code, Title 8, Section 10.04 (https://ecode360.com/43997785), which shows the time limitations set by project type and value. Since the estimated value of the project is between $250,000 and $500,000 the building permit expired on September 11, 2022. The Construction Time Limits Ordinance does allow the extension of time limit by two six-month extensions if the extension request is made in the allotted time as described in Section 8-10.04.

For this request, however, the City Council must consider the extension as all other extension options have been exhausted. The applicant has submitted a request for an extension for one year to complete the work and receive final inspection and sign-off. They paid for an extension in September 2024 for the last expiry of the building permit on March 11, 2025.

Staff recommends granting an extension to allow for final inspections necessary for project closeout. With this approved permit extension, the applicant will have one year from the date of the approval to complete the work. The applicant has agreed to pay for the extension request. They have paid for all extensions so far.

ITEM 5O Attachment 5

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ENVIRONMENTAL REVIEW:

FISCAL IMPACT:

There is no fiscal impact associated with these time extension requests as the applicant pays a fee for service covering the Town’s costs.
2025-26 CITY COUNCIL WORK PLAN:

This is not part of the 2026-27 City Council Work Plan as extensions are, depending on applicability, part of the standard site development approval process.

Prepared by: Behrouz Amirbadvy, Community Development Analyst

Page 516 of 845 ends

RESOLUTION ____-26

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING A TIME EXTENSION OF PERMIT BLD20-0271
WHEREAS, Bart and Sydney Carey (“Owner”) owns the property commonly known as 25621 Deerfield Drive, Los Altos Hills, California; and
WHEREAS, the building permit #BLD20-0271 was issued for an ADU on September 11, 2020, with reasonable conditions of approval; and
WHEREAS, the permit expired on September 11, 2022, as the Town has adopted a Construction Time Limits Ordinance and, pursuant thereto, sets an expiration date for Building Permits for other projects with a valuation over between $250,000 and $500,000 at twenty-four (24) months; and
WHEREAS, pursuant to the Construction Time Limits Ordinance, the City Council has the authority to grant reasonable extensions of time for Building Permits that have expired; and WHEREAS, the Town generally grants time extensions of one year; and NOW, THEREFORE, BE IT RESOLVED the City Council of the Town of Los Altos Hills does hereby approve on behalf of the Owner, a one-year Time Extension until August 20, 2027, for approved Building Permit # BLD20-0271, subject to the originally adopted conditions, from the date of City Council approval.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: _______________________________
Rajiv Bhateja, Mayor
ATTEST: ______________________________
Arika Miller, City Clerk

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ITEM 5P

TOWN OF LOS ALTOS HILLS

MEMORANDUM
DATE: August 20, 2026
TO: Honorable Mayor and Members of the Council
FROM: Arika Birdsong-Miller, City Clerk
RE: Appointment of the 2026 Cal Cities Voting Delegate and Alternate

RECOMMENDATION
Staff recommends that the City Council designate Vice Mayor Linda Swan as the Town of Los Altos Hills’ Voting Delegate for the 2026 League of California Cities (Cal Cities) Annual Conference and Expo and designate an alternate voting delegate, if desired.

BACKGROUND
The League of California Cities (Cal Cities) Annual Conference and Expo will be held September 23–25, 2026, at the Anaheim Convention Center (Attachment 1). As part of the conference, Cal Cities will convene its General Assembly on Friday, September 25, 2026. The General Assembly provides member cities an opportunity to participate directly in the development of Cal Cities policy through consideration and voting on resolutions.

Each Cal Cities member city is entitled to one vote during the General Assembly and must designate one voting delegate. Cities may also designate up to two alternate voting delegates who may vote in the event the designated voting delegate is unable to serve.

Cal Cities requires the voting delegate and any alternates to be formally designated by action of the City Council. The designation cannot be made independently by the Mayor, City Manager, or staff. Following Council action, the Town must submit its designated voting delegate and alternates to Cal Cities by September 1, 2026.

The voting delegate and any designated alternates must be registered to attend the conference. To cast the Town's vote, the designated representative must be present at the General Assembly, registered with the Cal Cities Credentials Committee, and in possession of the Town's voting delegate card and voting tool.

Staff recommends that the City Council designate Vice Mayor Linda Swan as the Town's 2026 Voting Delegate. The City Council may also designate up to two alternates to serve in the event the Voting Delegate is unable to participate.

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FISCAL IMPACT
There is no anticipated fiscal impact associated with the designation of the Town's Voting Delegate and alternate(s), beyond any previously authorized costs associated with attendance at the Cal Cities Annual Conference and Expo.

ATTACHMENT

1. 2026 Cal Cities Voting Delegate Information Packet

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026

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alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

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THE TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING A CONDITIONAL USE

PERMIT RENEWAL AND AMENDMENT FOR THE WESTWIND
COMMUNITY BARN AT 27210 ALTAMONT ROAD (CUP26-0002),

INCLUDING CONSIDERATION OF MODIFICATIONS TO PLANNING

COMMISSION RECOMMENDED CONDITIONS
FROM: Jay Bradford, Community Development Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION:

That the City Council take one of the following actions regarding the Conditional Use Permit:
1) Approve the Conditional Use Permit renewal and amendment consistent with the Planning Commission recommendation and Adopt a resolution (Attachment 1) finding the project categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1) of the CEQA Guidelines; or
2) Open the public hearing and consider potential modifications to the Planning Commission recommendation and Adopt a resolution (Attachment 1) finding the project categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1) of the CEQA Guidelines; or
3) Continue the public hearing and direct staff to return with additional analysis or revisions; or 4) Refer the proposed modifications to the Planning Commission for review and recommendation.

BACKGROUND
The subject property is a 14.96-acre site located at 27210 Altamont Road and owned by the Town of Los Altos Hills. The City Council originally approved operation of the commercial stable in 1977 under Conditional Use Permit (CUP #8022-77). No physical changes or modifications to the existing structures or site are proposed as part of the current application.

The Conditional Use Permit has been amended periodically, including in 1995, 2002, and most recently on March 3, 2005, under CUP #39-02. The current Conditions of Approval, adopted in 2005, are included as Attachment 2. The permit established operational requirements for the facility and provided for Town oversight, including the ability to review the permit at a noticed public hearing and the requirement for annual business license renewal.

The commercial stable has operated continuously since its original approval. On April 2, 2026, the Town of Los Altos Hills, in partnership with Victoria Dye, Westwind Barn Manager (“Applicant”), submitted an application requesting renewal of the Conditional Use Permit and amendments to certain existing conditions of approval.

ITEM 6A

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City Council Page 2
27210 Altamont Road (Westwind Barn)
August 20, 2026
The Environmental Design & Protection Committee (EDPC) reviewed the application and conducted a site visit in May 2026. The Committee expressed general support for the CUP renewal and proposed amendments, while recommending alignment of the permit term with the concessionaire agreement. Staff supports extending the permit term but finds that a 10-year renewal period better aligns with the Town’s current Conditional Use Permit practices. The Open Space Committee had no comments on the application.

On June 8, 2026, the Planning Commission reviewed the proposal at a duly noticed public hearing and received public comment generally supportive of the requested Conditional Use Permit (CUP) modifications. Following discussion, the Planning Commission voted 5-0-0 to recommend approval to the City Council, subject to conditions of approval. A more detailed analysis is included in the Planning Commission staff report dated June 8, 2026 (Attachment 3).

The public was notified of the City Council hearing through mailing to property owners within a 500-foot radius, posting at the project site and public posting places on August 7, 2026, and publication on the Town’s website on August 17, 2026. In addition to these formal noticing requirements, the Town also facilitated outreach following the City Council’s consideration of the concessionaire agreement, including discussions between the operator and neighboring property owners, which informed the refinements to the proposed conditions described in the discussion below.

DISCUSSION
As noted above, on June 8, 2026, the Planning Commission considered the proposed Conditional Use Permit (CUP) amendments at a duly noticed public hearing. After receiving public comment and completing its review, the Planning Commission made the required findings in support of the request and voted 5-0-0 to recommend approval to the City Council, subject to conditions.

The amendments requested and considered by the Planning Commission are as follows:
a. Increasing the permit term from annual review to a 10-year renewal term, consistent with the Town’s current Conditional Use Permit practices.
b. Increasing the maximum number of horses permitted on-site from 54, as established under CUP #39-02 (approved March 3, 2005), to 65.
c. Removing Condition No. 8 requiring “twenty-four (24) hour supervision of said premises by a competent attendant who is knowledgeable about horse care and authorized to ensure compliance with the conditions of this Use Permit,” with reliance instead on 24-hour security cameras accessible to the Town.
d. Increasing the maximum number of horse shows permitted annually from five (5) to eight (8).

Subsequently, the City Council considered a separate but related concessionaire agreement with Victoria Dye Equestrian, the operator of the Westwind Community Barn. During that hearing, neighboring property owners provided testimony regarding operational concerns. After deliberation the City Council approved the concessionaire agreement by a 5-0 vote.

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City Council Page 3
27210 Altamont Road (Westwind Barn)
August 20, 2026
Following the City Council meeting, City Manager Cody Einfalt facilitated discussions between the operator and neighboring property owners. These discussions resulted in refinements to the conditions for City Council consideration.

Accordingly, the proposal before the City Council includes the following modifications to the Planning Commission’s recommendation:
d. Maintaining the maximum number of horse shows at five (5) annually. e. Adding a condition of approval to allow annual review of the compliance with the CUP by the Los Altos Hills Parks and Recreation Committee.

Because these potential modifications were developed outside the Planning Commission’s public hearing process and were not previously considered by the Commission or the public, the City Council’s consideration of these items would provide the first opportunity for public review and comment on proposed changes to the conditions recommended by the Planning Commission.

In this context, the City Council should consider several options:
1) Approve the Planning Commission recommendation as is, relying on the findings and public hearing record developed by the Commission.
2) Open the public hearing and consider potential modifications to the Planning Commission recommendation as shown in attachment 1, allowing the City Council to evaluate and act on the additional conditions based on the record before it. 3) Continue the public hearing, providing additional time for analysis, public input, or refinement of the proposed modifications.
4) Refer the proposed modifications back to the Planning Commission, allowing the Commission to consider the revised conditions and provide a recommendation based on a public hearing and updated findings.

Each option reflects a different approach to addressing the introduction of potential modifications following the Planning Commission’s recommendation and allows the City Council to determine how best to proceed based on the level of review and public process it deems appropriate.

Staff recommends either Option 1 or Option 2. Approving the Planning Commission recommendation as is (Option 1) relies on the findings and public hearing record already established by the Commission. Alternatively, opening the public hearing to consider potential modifications (Option 2) would allow for public comment on the revised conditions while maintaining an efficient review process, as consideration of modifications to a Planning Commission recommendation is within the City Council’s purview.

ENVIRONMENTAL REVIEW
The proposed Conditional Use Permit renewal is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 of the CEQA Guidelines (existing facilities).

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City Council Page 4
27210 Altamont Road (Westwind Barn)
August 20, 2026
2026 CITY COUNCIL STRATEGIC PRIORITIES:

This is not part of the 2026 City Council Strategic Priorities as renewals are a standard part of the Conditional Use Permit Process.

FISCAL IMPACT:

There is no fiscal impact to the Town for review of Conditional Use Permit Renewals as the Town requires payment of an application fee and deposit to cover staff time.

ATTACHMENTS

1. Resolution with Conditions of Approval

2. File CUP #39-02 approved on March 03, 2005 – Existing Conditions of Approval

3. Staff Report to the Planning Commission, dated June 8, 2026

Page 529 of 845 ends

Resolution CC -26 Page 1
RESOLUTION CC -26

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

MAKING A CATEGORICAL EXEMPTION DETERMINATION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) AND APPROVING A

CONDITIONAL USE PERMIT RENEWAL AND AMENDMENT FOR WESTWIND COMMUNITY BARN AT 27210 ALTAMONT ROAD.

WHEREAS, on April 20, 1977, The Town of Los Altos Hills approved an application for a Conditional Use Permit (File #CUP 8022-77) at City Council public hearing for a commercial stable for Westwind Community Barn; and
WHEREAS, on April 2, 2026, The Town of Los Altos Hills received an application for Conditional Use Permit (#CUP26-0002) requesting permit renewal and amendments to existing conditions of approval from Westwind Barn Manager, Victoria Dye; and WHEREAS, based on the record presented before it, the project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Sections 15301, Class 1, as no physical changes to existing structure are proposed;
WHEREAS, the project application was processed in accordance with the applicable provisions of the California Government Code and the Los Altos Hills Municipal Code; and WHEREAS, the Planning Commission held a duly noticed public hearing on June 8, 2026, and considered all evidence, testimony, written documentation, and public comments presented regarding the Project, and unanimously adopted a recommendation that the City Council approve the Project; and
NOW, THEREFORE, based on the entirety of the record before it, the City Council of the Town of Los Altos Hills hereby finds that the Project is exempt from CEQA pursuant to CEQA Guidelines Sections 15301, Class 1 and approves the Conditional Use Permit renewal and amendment to existing conditions subject to the findings and conditions contained in Exhibits “A” and “B” and incorporated herein by reference.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular City Council meeting held on the 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By: ___________________________________
Rajiv Bhateja, Mayor
ITEM 6A Attachment 1

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Resolution CC -26 Page 2
ATTEST:
____________________________________________
Arika Miller, City Clerk

Page 531 of 845 ends

Resolution CC -26 Page 3

EXHIBIT A

FINDINGS
Westwind Community Barn – 27210 Altamont Road – File# CUP26-0002 Conditional use permits shall be granted by the City Council only when it is found that:

1. The proposed use of facility is properly located in relation to the community as a whole, land uses, and transportation and service facilities in the vicinity; The commercial stable use is appropriately located on the project site, which is adjacent to Byrne Preserve and has access from Altamont Road, a collector roadway capable of accommodating associated vehicle trips. The facility has operated in good standing since its original approval, and staff's site inspection confirmed that the property is well maintained and generally compliant with the existing conditions of approval.

2. The site for the proposed use is adequate in size and shape to accommodate the proposed use and all yards, open spaces, walls and fences, parking, loading, landscaping, and such other features as may be required by this chapter or, will be needed to assure that the proposed use will be reasonably compatible with land uses normally permitted in the surrounding area The 14.96-acre project site is adequately sized and configured to accommodate the existing commercial stable use and associated operational activities. The proposed project involves only modifications to operational conditions and renewal terms and does not include any physical expansion or changes to existing structures. The site continues to comply with existing conditions of approval and maintains adequate area for parking, circulation, open space, and other required improvements, ensuring compatibility with surrounding land uses.

3. The site for the proposed use will be served by streets and highways of adequate width and pavement to carry the quantity and kind of traffic generated by the proposed use.

The project site is adequately served by Altamont Road, a 60-foot-wide collector roadway that provides sufficient access for the commercial stable use. The proposed amendments would increase the frequency of permitted horse shows but would not increase traffic or parking demand beyond the site's existing operational capacity. Accordingly, the existing roadway network is adequate to accommodate the proposed use.

4. The proposed use will not adversely affect the abutting property or the permitted use thereof.

The proposed project consists of renewing the Conditional Use Permit and amending operational conditions for an existing commercial stable facility. No physical expansion or modifications to existing structures are proposed. The facility has historically operated in compliance with applicable conditions of approval, and the proposed amendments are not anticipated to result in significant impacts to neighboring properties. Therefore, the proposed use will not adversely affect adjacent properties or their permitted uses.

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Resolution CC -26 Page 4

EXHIBIT B

CONDITIONS OF APPROVAL
Westwind Community Barn – 27210 Altamont Road – File# CUP26-0002 PLANNING:

1. All conditions of the Westwind Barn Conditional Use Permit approved by the City Council on April 20, 1977, and as amended by the Planning Commission on January 9, 1985, April 26th, 1995, and September 12th, 2002, and March 21, 2005, shall remain in effect except as modified by this permit, and shall be conditions of this approval

2. The perimeter of the upper hillside portion of the feeding pasture shall be permanently fenced and animals shall have no access to this area. (CUP #39-02 renewal March 3, 2005)

3. The operation and facility shall be subject to annual inspection by the Parks and Recreation Committee to confirm conformance with these Conditions of Approval. Pursuant to the concessionaire agreement, the concessionaire shall comply with and facilitate such inspections.

Any noncompliance shall be reported to the Planning Department, which may take action as provided in Item 4.

4. In the event that any of the conditions of this permit are not satisfied, the Planning Department may cause a noticed public hearing to be sent to review whether the permit should be continued; and upon a showing of compelling public necessity demonstrated at the noticed public hearing, the Town may add, amend, or delete conditions and regulations contained in this permit. (CUP #11-95)

5. This permit does not authorize the applicant to intensify the authorized activity beyond that which is specifically described in this permit. (CUP #11-95)

6. This Use Permit shall be issued in the name above and the life of this Permit shall run with the life of the ownership of the property or until it is amended or cancelled. (Property designated as parcel # A&4, 14.96 acres.) (CUP #8022-77)

7. The number of horses to be kept or maintained at this facility shall not exceed 54 65. (Amended by CUP#26-0002)

8. Any proposed new buildings or structures shall require an amendment to this Use Permit. (CUP #8022-77)

9. There shall be twenty-four (24) hour supervision of said premises by a competent attendant who is knowledgeable about horse care and authorized to see that the conditions of this Use Permit are met. (CUP #8022-77)

10. A business License shall be required and shall be renewed annually on January 1st, as long as all conditions of this Use Permit have been met. (Amount of fee is specified by Section 3-

1.209 of LAH Municipal Code.) (CUP #8022-77)

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Resolution CC -26 Page 5

11. Staff, Planning Commission and City Council shall conduct an annual a review of this Permit every ten (10) years to assure ensure compliance with conditions and all conditions shall be subject to amendments and/or additional conditions as deemed necessary by the City Council. (Amended by CUP#26-0002)

12. All requirements of the Santa Clara County Health Dept. shall be met:
a. Drainage from stables, corrals, pens, barns, etc.... must not enter a natural watercourse.
b. Animal quarters must be swept clean, sprayed and otherwise kept in a sanitary manner so as to prevent unnecessary odor, fly breeding and rodent attraction.

13. Manure shall be disposed of regularly by spreading, collection in an appropriate bin or removal from site. (CUP #8022-77)

14. All requirements of the Los Altos Fire Department shall be met as designated by the office inspecting the facility. (CUP #8022-77)

15. There shall be no external lighting, other than that needed for safety and security. All fixtures should be adequately shielded to prevent any nuisance to adjoining property owners. (CUP #8022-77)

16. All driveways, parking areas, and horse riding areas shall be maintained in a manner sufficient to control dust to a level compatible with adjoining uses. Except as otherwise permitted by this use permit, the cars of guests and visitors shall at all times be parked on the property. (CUP #8022-77)

17. Public riding instructions may be given. This shall be under the supervision of qualified instructors. (CUP #8022-77)

18. Parking of horse trailers limited to twenty-four (24) hours except for horse trailers not exceeding six (6) at any time, belonging to lessee or its management. Parking of the horse trailers shall be restricted to Lot 4. (CUP #8022-77)

19. Any horse breeding operations are to be conducted in an enclosed, discreetly located area during normal working hours and in a safe manner. (CUP #8022-77)

20. The applicant shall maintain existing trees and shrubs for landscaping to mitigate the visual impact from offsite. Such landscaping shall not interfere with buildings or the program at the site. The condition of the trees and shrubs shall be evaluated every spring and the replacement, as needed, to maintain the mitigation of off site view, shall occur by June 1 of each year. (Amended by Planning Commission January 9th, 1985)

21. All equipment necessary for the operation of the stable shall be kept in good repair.

Equipment generating noise shall be subject to the Town's noise ordinance and a time schedule approved by the town. (Amended by Planning Commission January 9th, 1985)

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Resolution CC -26 Page 6

22. There shall be no more than eight (8) horse shows per year, to be held between 9:00 A.M. and 5:00 P.M. A schedule of these shows and other scheduled events must be filed with the Town, in writing, at least seventy-two (72) hours prior to an event. Street and/or driveway parking will be allowed at the discretion of Town staff. When there is parking in the streets or driveway, parking attendants as requested by Staff will be present. or

22. There shall be no more than five (5) horse shows per year, to be held between 9:00 A.M. and 5:00 P.M. A schedule of these shows and other scheduled events must be filed with the Town, in writing, at least seventy-two (72) hours prior to an event. Street and/or driveway parking will be allowed at the discretion of Town staff. When there is parking in the streets or driveway, parking attendants as requested by Staff will be present.

23. Use of a public address system shall be limited to the permitted horse shows and for other special events with prior City Council approval, and used in such a manner as not to be a nuisance to the adjacent property owners. (Amended by Planning Commission January 9th, 1985)

ENGINEERING DEPARTMENT

24. Any, and all, changes to the existing grading and drainage plan shall first be approved by the Engineering Department. No grading shall take place during the grading moratorium between November 1 and April 1 except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line. (CUP #11-95) Please refer to the Conditions of Project Approval set forth herein. If you believe that these conditions impose any fees, dedications, reservation or other exactions under the California Government Code Section 66000, you are hereby notified that these Conditions constitute written notice of a statement of the amount of such fees, and/or a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest such fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), has begun. If you fail to file a protest within this 90-day period complying with all requirements of Section 66020, you will be legally barred from later challenging such exactions.

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ITEM 6A Attachment 2

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Westwind Barn C..U.P
March 21, 2005

Page 2 ends

6, The number of horses to be kept or maintained at this facility shall not exceed 54. (CUP#39-02 renewal March 3, 2005)
7 Any proposed new buildings or structures shall require an amendment to this Use Permit (CUP #8022-77)

8. There shall be twenty-four (24) hour supervision of said premises by a competent attendant who is knowledgeable about horse care a11d authorized to see that the conditions of this Use Permit are met (CUP #8022-77)

9. A business License shall be required and shall be renewed annually on Jairnary 1 st
, as long as all conditions of this Use Pennit have been met (Amount of fee is specified by Section 3-L209 of LAH Municipal Code.) (CUP #8022-77) I 0. Staff, Planning Commission and City Council shall conduct an annual review of this Permit to assure compliance with conditions and all conditions shall be su�ject to ainendments and/or additional conditions as deemed necessary by the City CounciL (CUP #8022-77)
11, All requirements of the Santa Clara County Health Dept. shall be met:
a_ Drainage f
rom stables, corrals, pens, barns, etc. __ must not enter a natural watercourse.
b. Animal quarters must be swept clean, sprayed a11d otherwise kept in a sa11itary manner so as to prevent unnecessary odor, fly breeding and rodent attraction.

12. Manure shall be disposed of regularly by spreading, collection in an appropriate bin or removal from site. (CUP #8022-77)

13. All requirements of the Los Altos Fire Department shall be met as designated by the office inspecting the facility. (CUP #8022-77)

14. There shall be no external lighting, other than that needed for safety and security.

All fixtures should be adequately shielded to prevent any nuisance to adjoining property owners. (CUP #8022-77)

15. All driveways, parking areas, and horse riding areas shall be maintained in a manner sufficient to control dust to a level compatible with adjoining uses. Except as otherwise permitted by this use permit provided in Condition B.2, the cars of guests and visitors shall at all times be parked on the property. (CUP #8022-77)

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Westwind Barn C.U.P
March 21, 2005

Page 3 ends

16. Public riding instructions may be given. This shall be under the supervision of qualified instructors (CUP #8022-77)

17. Parking of horse trailers limited to twenty-four (24) hours except for horse trailers not exceeding six (6) at any time, belonging to lessee or its management. Parking of the horse trailers shall be restricted to Lot 4. (CUP #8022-77)

18. Any horse breeding operations are to be conducted in an enclosed, discreetly located area during normal working hours and in a safe manner. (CUP #8022-77)

19. The applicant shall maintain existing trees and shrubs for landscaping to mitigate the visual impact from offsite. Such landscaping shall not interfere with buildings or the program at the site, The condition of the trees and shrubs shall be evaluated every spring and the replacement, as needed, to maintain the mitigation of off site view, shall occur by June 1 of each year. (Amended by Planning Commission January 9th, 1985)

20. All equipment necessary for the operation of the stable shall be kept in good repair. Equipment generating noise shall be subject to the Town's noise ordinance and a time schedule approved by the town. (Amended by Planning Commission January 9th, 1985)

21. There shall be no more than five (5) horse shows per year, to be held between 9:00 A.M. and 5:00 P.M. A schedule of these shows and other scheduled events must be filed with the Town, in writing, at least seventy-two (72) hours prior to an event. Street and/or driveway parking will be allowed at the discretion of Town staff.. When there is parking in the streets or driveway, parking attendants as requested by Staff will be present. (Amended by Planning Commission .January 9th, 1985)

22. Use of a public address system shall be limited to the permitted horse shows and for other special events with prior City Council approval, a11d used in such a ma1mer as not to be a nuisa11ce to the adjacent property owners. (Amended by Planning Commission January 9th, 1985)
B ENGINEERING:

23. Any, a11d all, cha11ges to the existing grading a11d drainage pla11 shall first be approved by the Engineering Department No grading shall take place during the grading moratorium between November 1 a11d April 1 except with prior approval from the City Engineer. No grading shall talce place within ten feet of a11y property line. (CUP #11-95)

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Westwind Barn CUP
March 21, 2005
Page4
Please contact us if you have any questions.
��
Carl Cahill
Planning Director
cc: Brian Froelich

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THE TOWN OF LOS ALTOS HILLS June 8, 2026
Staff Report to the Planning Commission
SUBJECT: 27210 Altamont Road (Westwind Barn) – File #CUP26-0002 Lands of the Town of Los Altos Hills
Conditional Use Permit to renew an existing commercial stable operation and modify existing conditions of approval to extend the permit renewal term from one year to ten years, increase the maximum number of horses permitted on-site, and increase the maximum number of horse shows allowed annually. No changes to the existing structures are proposed.

CEQA review: Categorical Exemption per Section 15301 – Class 1 Existing Facilities
FROM: Bageshri Thakar, Assistant Planner
Jonathan Fox, Senior Planner
APPROVED: Jay Bradford, Community Development Director
RECOMMENDATION: That the Planning Commission take one of the following actions:

1. Adopt a resolution (Attachment 1) recommending that the City Council determine the project is categorically exempt from CEQA pursuant to Section 15301 (Class 1) and approve the Conditional Use Permit renewal and amendment to the existing conditions of approval, subject to the attached conditions.

2. Continue the public hearing to a date uncertain and provide directions to the applicant.

BACKGROUND
The subject property is a 14.96-acre site, located at 27210 Altamont Road, owned by the Town of Los Altos Hills. The City Council initially approved this commercial stable under Conditional Use Permit in 1977 (CUP #8022-77). The conditions of approval required that the CUP be reviewed annually by staff, Planning Commission and City Council. The most recent annual review was approved on March 21, 2005, under CUP #39-02.

The commercial stable has operated continuously since its original approval, with the Conditional Use Permit (CUP) conditions amended in 1995, 2002, and 2005. The most recent Conditions of Approval, adopted in 2005, are included as Attachment 2 (CUP #39-02).

Although the stable has remained in operation, the Town did not receive an application to renew the CUP prior to its expiration. On April 2, 2026, the Town of Los Altos Hills, represented by Victoria Dye, Westwind Barn Manager (“Applicant”), submitted the current application requesting renewal of the permit and amendments to certain existing conditions of approval.

Because the previous CUP term has expired, the application is being processed as a new CUP with a requested ten-year permit term.

ITEM 6A Attachment 3

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Planning Commission Page 2
27210 Altamont Road (Westwind Barn)
June 8, 2026

DISCUSSION
The property at 27210 Altamont Road has operated as a commercial stable since approval of the original Conditional Use Permit in 1977. The primary structure on the property is an approximately 20,000-square-foot barn containing horse stalls, tack rooms, public restrooms, and office space. Attachment 4 includes the overall site plan, facility plan, and floor plan. No physical modifications or site improvements are proposed as part of this CUP renewal application.

The existing conditions of approval (CUP #39-02) require that the CUP be reviewed annually by staff, Planning Commission and City Council to confirm ongoing compliance with applicable conditions and operational requirements. The current request includes consideration of both continued operation of the commercial stable and modification of existing conditions of approval.

The applicant is requesting the following amendments to the existing conditions of approval:
• Increase the permit term from annual review to a 10-year renewal term. This better aligns with Town’s current Conditional Use Permit practices.
• Increase the maximum number of horses permitted on-site from 54 to 65, as established under CUP #39-02 approved on March 3, 2005. The applicant states that the increase is intended to accommodate existing conditions and to support continued operation of the facility.
• Increase the maximum number of horse shows permitted annually from five (5) to eight (8), as established under CUP #8022-77 approved on January 9, 1985. The applicant states that the requested increase would better accommodate existing and future operational demands for horse shows while maintaining compliance with Town’s conditions of approval.
• Remove condition #8 requiring “twenty-four (24) hour supervision of said premises by a competent attendant who is knowledgeable about horse care and authorized to see that the conditions of this Use Permit are met”. The applicant’s concessionaire agreement does not require 24-hour on-site supervision of the premises. Instead, the facility is equipped with 24-hour security cameras, and the Town receives the feed and recording.

Approval of the CUP renewal requires a finding that the facility continues to operate in compliance with applicable conditions of approval and Town regulations.

Westwind Barn has operated in good standing since the original approval of the commercial stable. Staff conducted a site inspection and found the property to be well maintained, clean, and generally compliant with the existing conditions of approval.

Notwithstanding the extended review period, the Community Development Director retains the authority to schedule a public hearing for review or revocation of the CUP at any time if the operation is found to be inconsistent with the conditions of approval, Town policies, or provisions of the Municipal Code.

NOTICING/PUBLIC OUTREACH

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Planning Commission Page 3
27210 Altamont Road (Westwind Barn)
June 8, 2026
The public was advised of this Public Hearing in the following ways:
• Mailing to property owners within a 500 feet radius – May 29, 2026 • Posted at the project site – May 29, 2026
• Public Posting Places – May 29, 2026
• Town Website: www.losaltoshills.ca.gov – June 5, 2026 To date, staff has not received public comments regarding the proposed project. Public comments received after publication of the staff report but before June 8, 2026, Planning Commission meeting will be forwarded to the Commission.

TOWN COMMITTEE REVIEWS
Environmental Design & Protection Committee (EDPC)
The EDPC reviewed the application and conducted a site visit in May 2026. In its report (Attachment 3), the Committee expressed general support for the CUP renewal and proposed amendments to the conditions of approval; however, recommends aligning the permit renewal term with the applicant’s contract renewal.

Staff agree with EDPC’s recommendation to extend the permit renewal requirements; however, staff find that a 10-year renewal period would better align with the Town’s current Conditional Use Permit practices.

Open Space Committee has no comments on this application.

ENVIRONMENTAL REVIEW
The proposed Conditional Use Permit renewal is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 of the CEQA guidelines – No modifications to an existing facility.

CONCLUSION
The facility is operating in compliance with previous conditions of approval. No changes to structures or site improvements are proposed under current application. Thus, staff recommends the Planning Commission review the renewal request, conduct a public hearing, and adopt Attachment 1 Resolution, forwarding a recommendation of approval to the City Council.

ATTACHMENTS

1. Resolution with Conditions of Approval

2. File CUP #39-02 approved on March 03, 2005 – Existing Conditions of Approval

3. Environmental Design & Protection Committee report, dated May 2026

4. As-Built Plans (no modifications proposed) – Planning Commission only

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: PUBLIC HEARING TO CONSIDER A RESOLUTION APPROVING

THE LOCAL DESIGNATION OF THE JUAN BAUTISTA DE ANZA

HISTORIC TRAIL AND PROVIDE DIRECTION ON

CONSIDERATION OF NATIONAL PARK SERVICE TRAIL

CERTIFICATION AND INCORPORATION INTO THE SANTA

CLARA COUNTYWIDE TRAILS MASTER PLAN MAP UPDATE
FROM: WooJae Kim, Public Works Director
APPROVED: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council:

1. Conduct a public hearing to consider a resolution (Attachment 1) approving the local designation of the Juan Bautista de Anza Historic Trail; and

2. Provide direction on consideration of National Park Service Trail Certification and incorporation of the local historic trail into the Santa Clara Countywide Trails Master Plan Map Update.

BACKGROUND:

In 2023, the Town started engaging with the County of Santa Clara on their update to the Countywide Trails Master Plan, which included evaluation of the Juan Bautista de Anza Trail alignment through Los Altos Hills (Figure 1). Following the County's initial presentation, the City Council directed the Pathways Committee to identify and recommend a preferred alignment through the Town.

Figure 1. Initial Countywide Map Update
ITEM 6B

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Staff Report to City Council Page 2
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
In November 2023, the Pathways Committee presented a proposed route utilizing existing pathways and trail easements. The City Council approved the conceptual alignment and directed staff to conduct public outreach and return with a formal resolution for trail designation.

In 2024, staff mailed notices to property owners and residents within 500 feet of the proposed alignment. Staff received public comments expressing concerns regarding portions of the proposed route. In response, the Pathways Committee recommended maintaining the alignment as a conceptual route within the Countywide Trails Master Plan Map Update.

In December 2024, the Committee established an ad hoc subcommittee to research the historic alignment of the Juan Bautista de Anza Trail and develop alternative routing options.

At the May 14, 2026 City Council meeting, the Pathways Committee presented two alternative alignments for Council consideration. Option 1 (Attachment 2) follows existing public roadways and roadside pathways within the Town limits. Option 2 emphasizes regional connectivity through existing trail networks and open space preserves, with a substantial portion of the alignment located outside the Town boundaries. At the May meeting, Council expressed a preference for Option 1 but took no formal action.

At the June 18, 2026 City Council meeting, Council unanimously selected Option 1 as the preferred alignment through the Town’s major pathways corridor network. Council also directed staff to provide public notification of the proposed designation and upcoming public hearing, research the process for submitting an application to the National Park Service (NPS), evaluate potential California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) implications, and make any minor modifications necessary to the preferred alignment.

DISCUSSION:

History of the Juan Bautista de Anza National Historic Trail The Juan Bautista de Anza National Historic Trail commemorates the 1775–1776 expedition led by Spanish explorer and military officer Juan Bautista de Anza. The expedition traveled from present-day Mexico to the San Francisco Bay Area, establishing the first overland route to Alta California. The expedition directly contributed to the founding of the Presidio of San Francisco and Mission San Francisco de Asís and played a significant role in the establishment and early development of San Francisco and Alta California.

Recognizing the historical significance of the expedition, Congress designated the Juan Bautista de Anza Trail as a National Historic Trail in 1990. Today, the trail extends approximately 1,200 miles through Arizona and California and is administered by the

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Staff Report to City Council Page 3
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
National Park Service (NPS) in partnership with state agencies, local governments, nonprofit organizations, and community groups.

Local Trail Designation
The proposed alignment of the Juan Bautista de Anza Historic Trail developed by the Pathways Committee is generally intended to follow existing public pathways and pathway easements within the Town.

On July 21, 2026, staff mailed notices for the August 20 public hearing for the Juan Bautista de Anza Historic Trail local designation to property owners and residents within 500 feet of trail alignment (Option 1) approved by Council and publicized the hearing on the City Manager’s Weekly Report to encourage community participation and solicit public comments prior to the hearing. A notice for the public hearing was also advertised in Daily Post on August 7, 2026.

Town staff received several questions from residents, some questioning the existing trail easements and right-of-way. Upon further research, staff determined that the Town does not hold the necessary trail easements along Rhus Ridge Road, which is a private roadway.

Specifically, Tract Map No. 4169 (Attachment 3) indicates that, when the tract map was approved in 1971, the Town did not accept the grant of equestrian easements along Rhus Ridge Road.

Accordingly, staff recommend that the Juan Bautista de Anza Historic Trail not be locally designated along Rhus Ridge Road as shown in the original proposed alignment (Attachment 2). Staff prepared a revised exhibit (Attachment 4) showing the proposed historic trail alignment continuing from the intersection of Rhus Ridge Road and Moody Road west along Moody Road, where existing pathways, easements, and public rights-ofway are available, and terminating at the Town boundary. From the Town boundary, the route could continue along County roads toward Hidden Villa. The revised exhibit (Attachment 4) reflects the portion of the historic route that can be locally designated based on the currently known pathway easements and public rights-of-way.

On August 13, 2026, staff again mailed public hearing notices to property owners and residents within 500 feet of the revised trail alignment recommended for local designation and publicized the hearing through the Town’s social media platforms and the City Manager’s Weekly Report.

If Council approves the local designation shown in Attachment 4, staff will coordinate with the Pathways Committee to develop a signage plan identifying the designated historic route. Trail identification signs may be needed at each entry point along the designated route, with an estimated 25 to 30 new signs required.

The pathway identification signs are typically fabricated and installed by the Town’s inhouse maintenance staff. Each sign requires several hours to fabricate and install, and some

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Staff Report to City Council Page 4
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
of this work may need to be performed outside of regular work hours, resulting in overtime costs. Staff estimates that the fabrication and installation of approximately 25 to 30 new signs could cost up to $25,000, including labor and materials.

National Park Service Trail Certification
In addition to the proposed local designation, staff heard interest from the Pathways Committee and Council in pursuing registration or certification of the Juan Bautista de Anza Historic Trail through the National Park Service (NPS) trail system.

The NPS website (https://anzahistorictrail.org/explore/) identifies the general Anza Trail route as the “Historic Trail Corridor.” As shown in Figure 2, the Historic Trail Corridor in the vicinity of Los Altos Hills is currently depicted as going through the cities of Los Altos and Mountain View.

Figure 2. NPS Map of Anza Trail adjacent to Los Altos Hills To pursue NPS certification of the Juan Bautista de Anza Historic Trail, the Town would need to demonstrate that the proposed trail alignment is located all within public rights-ofway or publicly accessible easements. Where the proposed alignment crosses private property or easements, written permission from the property owner may be required. Staff would need to conduct a detailed review of property and easement records and consult with the NPS to further understand the eligibility requirements, process, and implications of pursuing national trail certification.

NPS trail certification would also require execution of a Memorandum of Understanding (MOU) between the Town and the NPS. The MOU would establish the respective roles and responsibilities of the parties and would be a non-binding agreement that may be terminated by either party.

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Staff Report to City Council Page 5
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
A trail certified by the NPS would be identified as the “Juan Bautista de Anza National Historic Trail” or “Anza Trail.” If Council directs staff to pursue NPS certification, staff recommends deferring installation of local pathway signage until the certification process is complete. This would allow the Town to coordinate its signage with the NPS and ensure that the appropriate trail name, branding, and signage standards are used.

Figure 3. Sample signage from the NPS website
Furthermore, the City Attorney’s Office has advised staff that pursuing NPS trail certification may require amendments to the Town’s General Plan, including potential revisions to the Pathways Element and updates to the Master Path Plan (MPP) to incorporate the certified trail alignment. Depending on the scope of the proposed amendments and certification, additional environmental review under the California Environmental Quality Act (CEQA) and the federal National Environmental Policy Act (NEPA) may also be required.

Upon certification, NPS would formally recognize the Juan Bautista de Anza National Historic Trail as part of the national trail system. NPS would also incorporate the trail into its maps and website, coordinate with the Town on public outreach and educational opportunities, and participate in trail dedication or signing ceremonies.

If Council directs staff to pursue NPS trail certification, this effort would need to be added to the 2026–27 City Council Work Plan. Staff may also need to request additional resources to coordinate with the NPS, evaluate property and easement rights, conduct any required environmental review, and prepare potential General Plan and Master Path Plan amendments.

Regional Trail Designation
The City Council may also direct staff that the locally designated Juan Bautista de Anza Historic Trail be incorporated into the Santa Clara Countywide Trails Master Plan Map

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Staff Report to City Council Page 6
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
Update. This would likely be a less complex process than pursuing NPS trail certification, as it would primarily involve coordination between Town and County Parks staff. No additional staff resources are expected to be necessary for this effort.

With the proposed local designation of the Juan Bautista de Anza Historic Trail, staff is seeking Council direction on whether to pursue NPS trail certification and/or regional designation through the Santa Clara Countywide Trails Master Plan.

ENVIRONMENTAL REVIEW:

Local trail designation (including Countywide Trails Master Plan Map Update):

Exempt from CEQA under CEQA Guidelines § 15301(c) – Existing Facilities. Local trail designation and regional trail designation may qualify as a “Project” as defined in Section 15378(b) of the CEQA Guidelines, as it may impact the way future activities on the path are governed, such as the potential to impact the development of any future projects on the trail as a result of such designation. However, the local trail designation by the Town would still be exempt from CEQA requirements under CEQA Guidelines 15301(c) – Existing Facilities, which applies to maintenance and/or other alterations to existing facilities, including pathways, that involve either “negligible” or “no expansion” of an existing use. The pathway under consideration is an already-existing pathway, and designation would not expand the level of use beyond historic levels of operations.

Federal trail designation: May be subject to CEQA and NEPA. For a federal trail designation, the Town may be required to prepare a CEQA Initial Study to evaluate potential environmental impacts and determine whether the project qualifies for a Mitigated Negative Declaration (MND). In addition, the project may be subject to NEPA, which could require preparation of a joint CEQA/NEPA environmental document. At this time, it is not clear what Federal trail designation or administration of a trail would entail, but some considerations include potential visibility and increase in visitation or usage of the trail as a result of being listed on national government websites or potential management implications by NPS (e.g., maintenance services or monitoring activities).

Because the potential environmental impacts associated with federal trail designation are not yet fully known, the City Attorney recommends that the Town conduct an Initial Study to determine whether the proposed designation may qualify for a categorical or other applicable exclusion under NEPA, or whether preparation of a Mitigated Negative Declaration (MND) may be appropriate under CEQA.

For the Initial Study, the Town would need to retain a qualified environmental consultant to evaluate the potential environmental effects of the proposed federal trail designation and determine whether a joint CEQA/NEPA environmental document is necessary. Depending on the findings, the consultant may also need to prepare supporting technical studies, including biological and cultural resources studies, and coordinate any required tribal consultation and public notifications associated with preparation and circulation of an MND

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Staff Report to City Council Page 7
Juan Bautista de Anza Historic Trail Designation
August 20, 2026
2026-27 CITY COUNCIL WORK PLAN:

This action is not currently identified in the 2026-27 City Council Work Plan.

If Council directs staff to pursue NPS certification of the Juan Bautista de Anza Historic Trail, staff will evaluate the resources and staff time required to coordinate with the NPS and complete the certification process. Staff will then return to Council with recommendations on how the effort could be incorporated into the 2026–27 City Council Work Plan.

FISCAL IMPACT:

The proposed local designation of the Juan Bautista de Anza Historic Trail is anticipated to require additional staff resources to fabricate and install approximately 25 to 30 new pathway identification signs. The estimated cost for labor and materials is up to $25,000.

These costs would be funded through the Pathway Fund and charged to the Miscellaneous Pathways Capital Project included in the adopted FY27 and FY28 Operating and Capital Budget.

If the City Council directs staff to pursue NPS certification, additional costs may be incurred for environmental review, General Plan and Master Path Plan amendments, consultant services, compliance with NPS trail requirements, and associated staff time. The extent of these additional costs would need to be evaluated and brought back to Council for consideration as appropriate.

ATTACHMENTS

1. Resolution for Local Designation of Juan Bautista de Anza Historic Trail

2. Option 1 Alignment Selected by Council on June 18, 2026

3. Tract Map No. 4169

4. Proposed Juan Bautista de Anza Historic Trail Alignment Report prepared by: Astha Khanal, EIT, Associate Engineer

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RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS

APPROVING THE LOCAL DESIGNATION OF THE JUAN BAUTISTA DE ANZA

HISTORIC TRAIL
WHEREAS, on February 27, 2023, the Santa Clara County Parks Department (County Parks) presented an update on the Countywide Trails Master Plan Map Update to the Pathways Committee; and
WHEREAS, at the May 17, 2023 Council Meeting, the City Council approved the Pathways Committee’s recommendation to identify a path alignment for the regional trail through Los Altos Hills and bring back a proposed alignment to City Council for approval; and WHEREAS, on November 13, 2023, the City Council unanimously approved the Pathways Committee’s request to approve the designation of the Juan Bautista de Anza County Trial through the Town, and directed Staff to notice the properties surrounding the trail area, then bring back the item to City Council to allow public comments and to approve an official Town resolution; and WHEREAS, on June 28, 2024, staff mailed out notifications to properties within 500’ of the proposed trail alignment regarding the designation of the countywide regional trail through the Town; and
WHEREAS, on July 22, 2024, the Pathways Committee voted to advise the County to keep a dotted, tentative alignment of the route through the Town on the County map update; and WHEREAS, on December 2, 2024, the Pathways Committee established an ad hoc subcommittee to research the Juan Bautista de Anza Trail and draft alignment options for Council consideration; and
WHEREAS, on May 14, 2026, the Pathways Committee presented two options for the alignment for the designation of the Juan Bautista de Anza Trail; and WHEREAS, on June 18, 2026, the Pathways Committee presented two options for the alignment for the designation of the Juan Bautista de Anza Trail, and staff presented the history of the Juan Bautista de Anza Trail and notification processes for the Town; and WHEREAS, on June 18, 2026, City Council approved an alignment for historic trail and requested a formal public hearing for local designation of the Juan Bautista de Anza Historic Trail; and
WHEREAS, on July 21, 2026, staff mailed notices for the August 20 public hearing for the Juan Bautista de Anza Historic Trail local designation to property owners and residents within 500 feet of trail alignment approved by Council; and
ITEM 6B Attachment 1

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WHEREAS, a notice for the public hearing was also advertised in Daily Post on August 7, 2026; and
WHEREAS, Town staff received several questions from residents, some questioning the existing trail easements and right-of-way; and
WHEREAS, upon further research, staff determined that the Town does not hold the necessary trail easements along Rhus Ridge Road, which is a private roadway; and WHEREAS, accordingly, staff recommend that the Juan Bautista de Anza Historic Trail not be locally designated along Rhus Ridge Road as shown in the June 18 approved proposed alignment; and
WHEREAS, staff revised the proposed historic trail alignment to continue westward on Moody Road from the intersection of Rhus Ridge Road and Moody Road where existing pathways, easements, and public rights-of-way are available, and terminate at the Town boundary; and WHEREAS, from the Town boundary, the historic trail could continue along County roads toward Hidden Villa; and
WHEREAS, on August 13, 2026, staff again mailed public hearing notices to property owners and residents within 500 feet of the revised trail alignment recommended for local designation and publicized the hearing through the Town’s social media platforms and the City Manager’s Weekly Report encouraging community participation and soliciting public comments prior to the hearing NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills approve the local designation of the Juan Bautista de Anza Historic Trail as recommended by staff in the staff report.

The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on 20th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By:

Rajiv Bhateja, Mayor
ATTEST:

Arika Birdsong-Miller, City Clerk

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Juan Bautista De Anza Trail Designation
This map is based on GIS Information and reflects the most current information at the time of this printing. The map is intended for reference purposes only and the 32,000 Town and its staff is not responsible for errors. Lynx GIS Services 5,333.3
1: NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US 2,666.67 Feet 0 5,333.3
Alignment Option #1
ALIGNMENT OPTION #1

RHUS RIDGE

TRAILHEAD

ARASTRADERO

PRESERVE
ITEM 6B Attachment 2

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ITEM 6B Attachment 3

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PROPOSED

ALIGNMENT

RHUS RIDGE

TRAILHEAD PURISSIMA RD

PROPOSED ALIGNMENT

PURISSIMA RD

ROBLEDA RD

ELENA RD

TOWN HALL
BYRNE

PRESERVE

FOOTHILL

COLLEGE

O'KEEFE

OPEN PRESERVE

STANFORD LOS ALTOS

DOWNTOWN
HIDDEN
VILLA
TOWN

LIMIT COUNTY OF

SANTA CLARA

SECTION WITHIN

TOWN LIMIT
Revised August 17, 2026

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4 From: Betty Kayton <[email protected]>
Sent: Tuesday, August 11, 2026 1:32 PM
To: 'Astha Khanal' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]>; '[email protected]' <[email protected]> Subject: council agenda item related to the DeAnza trail Dear members of the City Counsel, and Astha.

Thank you for the opportunity to comment on the proposed DeAnza trail alignment through LAH. I am a long-time resident on Francemont Drive (a street that is next to/parallel to Rhus Ridge, and which is connected via a pathway (on town-owned land) which connects Francemont to Rhus Ridge. At Astha’s request, this email is being sent on Tuesday 8/11, prior to publication of the staff report. I may wish to amend or provide additional comments once I have read/received the staff report

1. Pathways are a wonderful resource for town residents. Therefore, designating a LOCAL version of the DeAnza Trail (which would only be publicized on town-published pathway maps) would be of value to our residents. a. However: if this alignment were publicized on regional/national maps/websites, it would attract people from far-and-wide that would want to drive to a trailhead. We already have parking problems at the Rancho San Antonio trailhead at Rhus Ridge (which has approximately 6 parking spots). It took several years of effort for Rancho to write “limited parking” on their public maps, to discourage hoards of cars from trying to park there. Due to parking problems caused by Rancho drivers, there is now a forest of “no parking signs” on Tepa Way, along Moody Road, and at the Ravensbury entrance to Rancho San Antonio.
b. I strongly encourage you to make any De Anza alignment purely a local matter, to only be identified on local/LAH maps. This would mean prohibiting the LAH section from being included/marked on any national or regional website, or designated as such on the Rancho San Antonio trail map (or any location other than the LAH pathways map).

2. Why does the alignment run through Rhus Ridge instead of through Hidden Villa (where there is a lot of available parking, and which is accustomed to people arriving in cars to avail themselves of Hidden Villa (and its trail connections to Rancho San Antonio)? Locals know about the Rhus Ridge trailhead, but there’s no need to publicize this to attract out of towners.

3. The draft map that I saw proposes an alignment along Moody, then turns south on Rhus Ridge for just a few feet (stopping at the bridge over Adobe Creek). If the Town decides to align the DeAnza trail along Rhus Ridge (instead of Hidden Villa), then the question is: how to get from Moody to the Rhus Ridge trailhead. a. From what Astha said, the Town doesn’t appear to have a pedestrian easement over the private/asphalt Rhus Ridge Road. This seems odd, since hundreds of people have regularly accessed the Rhus Ridge trailhead (by car and by foot) for 20+ years. From a layperson’s point of view, it would seem that there should be no issue in having the trail run along a well-travelled road which has a proscriptive easement caused by long-standing use. California law only requires 5 years of continuous use (to create a proscriptive easement), and the Rhus Ridge auto/pedestrian traffic (from Moody to the trailhead, along the asphalt road) has existed for at least 20 years.

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ITEM 6B Supplemental 2

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2 along basset and rhus ridge to descend to the Rhus Ridge trailhead. This is a much longer distance than just walking along Rhus Ridge’s asphalt road. The dirt/pathway connecƟon that runs behind the Willow Pond properƟes is a difficult/steep trail that is hard to walk in the summer (when the soil is loose and slippery) and even harder to walk when it’s wet/muddy. It is also much longer than simply walking along the asphalt from Moody to the trailhead.
c. If the Council wishes to align the De Anza trail along Rhus Ridge, then I recommend that the Council table this maƩer unƟl the issue of easements can be researched and resolved. It seems pointless to designate a De Anza trail that stops at the Rhus Ridge bridge, since this would then be a “trail to nowhere”. BeƩer to delay this maƩer unƟl there is Ɵme to come up with a complete soluƟon which has an uninterrupted link into Rancho San Antonio.

ACTION REQUESTED:
1) Consider rouƟng connecƟng to Rancho through Hidden Villa, instead of Rhus Ridge 2) If the alignment is through Rhus Ridge, the connecƟon between Moody and Rancho trailhead should run over the exisƟng private/asphalt road (not unpaved pathways) 3) Any designaƟon of De Anza trail should be only local (not naƟonal, not regional, and not shown on Rancho San Antonio maps). Consider ways to minimize/eliminate the car-parking scourge that we already face at/near the Rhus Ridge and Magdalena entrances to Rancho.

Thank you for considering my comments, and I look forward to the 8/20 Council meeƟng to discuss this maƩer.

Betty Kayton
Los Altos Hills, CA 94022

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2 26379 Fremont Road, Los Altos Hills, CA 94022
P: 650-947-2541 | F: 650-941-3160
E: [email protected]
Stay informed.

Sign-up to take Town Surveys!
From: Charles Knowles
Sent: Saturday, August 1, 2026 10:01 AM
To: Astha Khanal <[email protected]>
Cc: Peter Nieh
Subject: Proposed Juan Bautista de Anza Trail Designation Dear Astha,
Thank you for your recent correspondence regarding the Proposed Juan Bautista de Anza Trail Designation.

Can you provide a more detailed map showing the section where the trail leaves the Rhus Ridge Trailhead and connects to Moody Rd? At first glance, it appears that the trail goes up Rhus Ridge, down Bassett Lane, and then down a steep horse trail near Summit Wood Rd. This doesn't seem like the easiest or safest route for hikers.

All the best,
Charles Knowles
, Los Altos Hills

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TOWN OF LOS ALTOS HILLS August 20, 2026
Staff Report to the City Council
SUBJECT: DISCUSSION OF PRIVATE SECURITY PATROL SERVICES IN

TOWN AND POTENTIAL TRANSITION TO SECURITAS
FROM: Cody Einfalt, City Manager
RECOMMENDATION: That the City Council should:

Have a discussion and possibly select Securitas as the preferred provider for the Town’s private security patrol services and authorize staff to negotiate a one-year agreement using the current service level of three eight-hour patrol shifts per day, seven days per week Alternative Options for Council Consideration:
• Direct staff to continue services with PalAmerican Security, execute a new agreement for FY26-27, and revisit after the Council considers the Community Service Officer (CSO) option
BACKGROUND:

The Town of Los Altos Hills has utilized private security patrol services as a supplement to the Santa Clara County Sheriff’s Office since April 2023. The program was established as a prevention-oriented, observe-and-report service intended to maintain a visible patrol presence and help deter residential property crime. The Town’s current scope calls for three eight-hour patrol shifts per day, seven days per week, including holidays, together with patrol verification, incident reporting, community engagement, and coordination with the Sheriff’s Office.

The current agreement with PalAmerican Security has a not-to-exceed amount of $550,000 (Attachment 1). The agreement was extended through September 30, 2026, while the Town evaluated future service options (Attachment 2). The agreement permits the Town to terminate services upon seven days’ written notice, which provides flexibility to coordinate a change in providers if directed by the City Council.

DISCUSSION:

In May 2026, the Town issued a competitive Request for Quote (RFQ) for private security patrol services (Attachment 3). Five firms submitted responses. Staff assembled a review panel that included Neighborhood Watch representatives to evaluate the proposals and interview the leading firms. Following that process, PalAmerican (Attachment 4) and Securitas (Attachment 5) were identified as the two finalists for further consideration. Both firms proposed maintaining the Town’s existing level of patrol coverage; the principal differences are cost, continuity, and the presentation of the patrol program to the community.

ITEM 7A

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Los Altos Hills City CouncilAugust 20, 2026

Los Altos Hills City Council
August 20, 2026