1. CALL TO ORDER
2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
3. ROLL CALL OF COUNCIL MEMBERS
4. PLEDGE OF ALLEGIANCE
5. INVOCATION
6. PRESENTATIONS/PROCLAMATIONS
This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressing the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL SUBMIT YOUR COMMENTS IN ADVANCE TO
[email protected] OR FILL OUT A FORM PROVIDED AT THE PODIUM, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A
FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.
AGENDA
City Council Regular Meeting
TO BE HELD ON
March 18, 2025
COUNCIL CHAMBERS - 11350 BULLIS ROAD. LYNWOOD, CA 90262 OR WEB STREAM FOR VIEWING ONLY VIA ZOOM - MEETING ID: 864 5472 5492
Duly Posted on 3/14/25 By MQ
6:00 PM
Rita Soto, Mayor
Gabriela Camacho, Mayor Pro Tem
Lorraine Avila Moore, Council Member
Luis Gerardo Cuellar, Council Member
Juan Munoz-Guevara, Council Member
Update on Law Enforcement Issues
March Hometown Star
Introduction of Commissioners
City Council Regular Meeting 1
7. COUNCIL RECESS TO:
8. CONSENT CALENDAR
8.1 APPROVAL OF THE WARRANT REGISTER
8.2 PREVIOUS MEETING MINUTES
8.3 APPROVAL OF PLANS AND SPECIFICATIONS
AND AUTHORIZATION TO SOLICIT
FOR BIDS FOR LONG BEACH BOULEVARD WATER METER UPGRADE AND WATER MAIN ABANDONMENT PROJECT NOS. 4011.68.065 & 4011.68.099.
Lynwood Successor Agency
Lynwood Housing Authority
Lynwood Utility Authority
Lynwood Public Financing Authority
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE
COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO
SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY
REFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)
ALL MATTERS LISTED UNDER THE CONSENT CALENDAR WILL BE ACTED UPON BY ONE MOTION AFFIRMING THE ACTION RECOMMENDED ON THE AGENDA. THERE
WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS PRIOR TO VOTING UNLESS
MEMBERS OF THE COUNCIL OR STAFF REQUEST SPECIFIC ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION.
Comments:
City of Lynwood warrant register dated March 18, 2025 for FY 2024-2025 (FIN) Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated March 18, 2025 for FY 2024-2025
Comments:
The purpose of this item is to have the Lynwood City Council review and approve the City Council meeting action minutes. (CC)
Recommendation:
Staff recommends that the Lynwood City Council approve the March 4th, 2025 Regular Meeting and Closed Session Regular Meeting Action Minutes.
City Council Regular Meeting 2
8.4 APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR Annual Street Improvements - Priority 1 – FY 24/25 project (CIP NO.
2101|2121|2357|2352|9056.68.142
)
9. NEW/OLD BUSINESS
9.1 CITY OF LYNWOOD TROLLEY PROPOSALS CONSIDERATION AND AWARD OF
CONTRACT
Comments:
The City’s 2020 Water Master Plan recommended that water meters which are located within an inaccessible area should be relocated in areas when City staff can gain access for maintenance. In addition, the 2020 Water Master Plan showed that the water pipelines in the areas are old (over 40 years), undersized and the pipelines need to be upgraded. Staff is recommending the City Council to approve the plans and specifications and authorize the advertisement for bids. (PW)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
PLANS AND SPECIFICATIONS
AND AUTHORIZATION TO SOLICIT FOR BIDS FOR
LONG BEACH BOULEVARD WATER METER UPGRADE AND WATER MAIN ABANDONMENT PROJECT NOS. 4011.68.065 & 4011.68.099.”
Comments:
The City’s selected design engineering firm, Onward Engineering, has completed the Plans, Specifications, and Engineer's Estimate for the Annual Street Improvements – Priority 1- FY 24/25 Project. Staff is requesting City Council to approve the plans and specifications and authorize the advertisement of Notice Inviting Bids for the project. (PW) Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT OF NOTICE INVITING BIDS FOR THE ANNUAL STREET IMPROVEMENTS - PRIORITY 1 – FY 24/25 PROJECT (CIP NO. 2101|2121|2357|2352|9056.68.142).”
Comments:
Staff recommends that the City Council consider and adopt the attached resolution City Council Regular Meeting 3
9.2 APPROVE
DMC ENGINEERING
TO
PROVIDE SUPPORT SERVICES
FOR FY25
WATER & SEWER CAPITAL IMPROVEMENT PROJECT (CIP) PROGRAM AND REHABILIATION OF LYNWOOD’S WELLS 8 & 11.
9.3 THE LYNWOOD CITY COUNCIL APPROVING THE UPDATED TRUCK ROUTE
REPORT AND INTRODUCING FOR FIRST READING AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AMENDING SECTION 7-17.1 “ESTABLISHMENT AND DEISGNATION OF TRUCK TRAFFIC ROUTES” OF CHAPTER TITLE 7-17 “RESTRICTIONS ON USE OF STREETS BY OVERWEIGHT AND OVERSIZE VEHICLES” OF THE LYNWOOD
MUNICIPAL CODE
entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE CITY MANAGER TO NEGOTIATE TERMS AND EXECUTE AN
AGREEMENT AS APPROVED BY THE CITY ATTORNEY'S OFFICE WITH THE DESIGNATED TRANSPORTATION PROVIDER" (PW)
Recommendation:
Staff recommends that the City Council consider and adopt the attached resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE CITY MANAGER TO NEGOTIATE TERMS AND EXECUTE AN
AGREEMENT AS APPROVED BY THE CITY ATTORNEY'S OFFICE WITH THE DESIGNATED TRANSPORTATION PROVIDER"
Comments:
Staff requested DMc Engineering, as part of its Annual On-Call Utilities Services contract, to provide engineering and project management support services during the implementation of the City’s FY25 Water and Sewer Capital Improvement Project program and provide additional project management services during the rehabilitation of the City’s Groundwater Wells 8 & 11. (PW)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
DMC ENGINEERING
INC
,
TO PROVIDE SUPPORT SERVICES FOR THE FY 25
WATER & SEWER CAPITAL IMPROVEMENT PROJECT (CIP) PROGRAM AND REHABILIATION OF LYNWOOD’S WELLS 8 & 11 FOR A NOT-TO-EXCEED AMOUNT OF $90,000.00.”
Comments:
The City of Lynwood currently has designated truck routes outlined in the Municipal Code.
Staff requested the traffic engineering consultant, Bowman Infrastructure Engineers (IE), City Council Regular Meeting 4
10. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
11. STAFF ORAL COMMENTS
to update these routes and prepare a comprehensive report. Based on the findings of the updated report, staff recommends that the City Council review and introduce for first reading an ordinance amending Section 7-17.1, "Establishment and Designation of Truck Traffic Routes," of Chapter 7-17, "Restrictions on Use of Streets by Overweight and Oversize Vehicles," of the Lynwood Municipal Code, concerning the updated truck routes. (CM)
Recommendation:
Staff recommends that the City Council approve the updated truck route report and introduce for first reading, ready by title only, and waive further reading of the attached Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AMENDING SECTION 7-17.1 “ESTABLISHMENT AND DEISGNATION OF TRUCK TRAFFIC ROUTES” OF CHAPTER TITLE 7-17 “RESTRICTIONS ON USE OF STREETS BY OVERWEIGHT AND OVERSIZE VEHICLES” OF THE LYNWOOD MUNICIPAL CODE” City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON APRIL 1, 2025 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL ANNEX, 11350 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
City Council Regular Meeting 5
AGENDA STAFF REPORT
DATE:
March 18, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Harry Wong, Director of Finance & Administration
Mohammad Islam, Accounting Technician
SUBJECT:
APPROVAL OF THE WARRANT REGISTER
3-18-2025-CC - WARRANT
RESOLUTION TEMPLATE-2025.pdf
WARRANT RUN-03-18-2025-CC.pdf
Agenda Item # 8.1.
Recommendation:
Staff respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated March 18, 2025 for FY 2024-2025
Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
FY 2024-2025
Coordinated With:
City Manager's Office
City Attorney's Office
ATTACHMENTS:
Description
City Council City Council Regular Meeting 6
RESOLUTION NO. 2025.xxx
Warrant Registers Dated 03-18-2025
PASSED, APPROVED and ADOPTED this 18th day of March 2025.
Rita Soto, Mayor
ATTEST:
__________________________
Maria Quiňonez, Julian Lee,
City Clerk Interim City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
________
Noel Tapia, Harry Wong,
City Attorney Director of Finance and Administration
7 STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a meeting held on the 18th day of March 2025.
AYES: COUNCIL MEMBERS CUELLAR, AVILA-MOORE, MUNOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
_____________________ Date: _______________________
Maria Quiňonez,
City Clerk
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2025.xxx on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18th day of March 2025.
__________________________ Date: _________________________ Maria Quiňonez,
City Clerk
8 apCkHist Void Check Listing Page: 1
03/06/2025 5:21PM City of Lynwood
Bank code: apbank
Void Check# Date Vendor ClearNoid Date Invoice Inv. Date Amount Paid Check Total 210520 04/23/2024 000955 CENTRAL BASIN 03/03/2025 REISSUED-213430 04/17/2024 3,861.26 3,861.26 211343 07/11/2024 006772 SEA CLEAR POOL, INC. 02/25/2025 VOIDED 05/01/2024 2,995.00 2,995.00 212119 10/15/2024 008414 THE FLAG SHOP 03/03/2025 REISSUED-213432 09/27/2024 392.90 392.90 213019 01/16/2025 013730 INSURANCE COMPANY 02/20/2025 REISSUED-213331 12/12/2024 2,190.01 02/20/2025 Ben167563 12/26/2024 2,190.01 4,380.02
213142 02/04/2025 014424 SCHOOL ASB WILLIAM 03/05/2025 REISSUED-213457 02/04/2025 1,500.00 1,500.00 213204 02/18/2025 010754 OBA/ AMERICAN WATER 03/05/2025 REISSUED-213454 02/02/2025 234.21 03/05/2025 2450 02/02/2025 81.00
03/05/2025 2448 02/02/2025 66.00
03/05/2025 2424 01/09/2025 46.75
03/05/2025 2451 02/02/2025 41.25
03/05/2025 2423 01/09/2025 27.00
03/05/2025 2453 02/02/2025 24.75 520.96
213246 02/18/2025 014526 JEFFREY T. NAGASAKI 03/05/2025 REISSUED-213455 01/16/2025 4,000.00 4,000.00 213251 02/18/2025 001214 COUNTY OF L.A. 03/05/2025 REISSUED-213456 01/13/2025 10,070.05 03/05/2025 RE-PW-25011303243 01/13/2025 3,877.53
03/05/2025 RE-PW-25011303300 01/13/2025 2,378.52
03/05/2025 RE-PW-25011303065 01/13/2025 1,911.51
03/05/2025 RE-PW-25011303664 01/13/2025 1,606.88
03/05/2025 RE-PW-25011303663 01/13/2025 862.80 20,707.29 213283 02/11/2025 011553 CPRS 03/03/2025 REISSUED-213431 02/04/2025 3,525.00 3,525.00 213320 02/19/2025 006775 CMTA 03/05/2025 REISSUED-213453 04/25/2025 1,010.00 1,010.00 213332 03/04/2025 013797 AIRGAS USA, LLC 03/05/2025 REISSUED-213458 02/11/2025 97.67 97.67 213417 02/27/2025 006399 AT&T 03/03/2025 REISSUED-213433 02/08/2025 250.74 250.74 213423 02/27/2025 014532 KATHY A DOCKERY 03/05/2025 VOIDED 02/20/2025 800.00 800.00 213458 03/05/2025 013797 AIRGAS USA, LLC 03/06/2025 REISSUED-213467 02/11/2025 97.67 97.67 Page: 1
9 apCkHist
03/06/2025 5:21PM
Bank code: apbank
Check# Date Vendor
14 checks in this report
Void Check Listing
City of Lynwood
Status ClearNoid Date Invoice
Page:2
Inv. Date Amount Paid Check Total
apbank Total: 44,138.51
Total Checks: 44,138.51
Page:2
10 vchlist
02/26/2025
Bank code:
Voucher
2147
2150
2155
2158
2159
2160
2162
2163
2164
2165
2166
2167
2168
6:28:33PM
Electronic Financial Transaction List
City of Lynwood
apbank
Date Vendor Invoice PO#
1/8/2025 013090 PERS Ben167553
1/8/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben167559 1/8/2025 013090 PERS Ben167581
1/16/2025 013091 PERS 457 Ben167587
1/8/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben167589 1/23/2025 001224 STANDARD INSURANCE COMPANY Ben167723
1/9/2025 005794 INTERNAL REVENUE SERVICE Ben167727
1/16/2025 013073 CALPERS INSURANCE Ben167729
1/15/2025 013090 PERS Ben167731
1/10/2025 001357 EMPLOYMENT DEVELOPMENT DEPT. Ben167733 1/23/2025 013473 CONTROLLING INSURANCE COST IN, Ben167735 1/23/2025 013091 PERS 457 Ben167737
1/30/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben167739 Page: 3
Description/Account Amount
PERS: PAYMENT 1,416.45
Total: 1,416.45
DEF COMP - NATIONWIDE: 1,500.00
Total: 1,500.00
PERS: PAYMENT 71,752.11
Total: 71,752.11
DEF COMP- PERS 457: PAYMENT 7,875.68
Total: 7,875.68
DEF COMP - NATIONWIDE: 16,853.90
Total: 16,853.90
AD&D STANDARD LIFE INSURANCE: 719.85
Total: 719.85
SOCIAL SECURITY: PAYMENT 45,627.68
Total: 45,627.68
BLUE SHIELD ACCESS+: PAYMENT 63,169.49
Total: 63,169.49
PERS: PAYMENT 71,934.13
Total: 71,934.13
STATE DISABILITY INS.: PAYMENT 15,923.81
Total: 15,923.81
VISION: PAYMENT 550.44
Total: 550.44
DEF COMP- PERS 457: PAYMENT 11,758.40
Total: 11,758.40
DEF COMP- NATIONWIDE: 17,702.60
Page: 3
11 vchlist Electronic Financial Transaction List Page: 4 02/26/2025 6:28:33PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 2168 1/30/2025 010069 010069 NATIONWIDE RETIREMENT (Continued) Total: 17,702.60 2169 1/23/2025 001224 STANDARD INSURANCE COMPANY Ben167777 AD&D STANDARD LIFE INSURANCE: 96.67 Total: 96.67
2171 1/23/2025 005794 INTERNAL REVENUE SERVICE Ben167781 SOCIAL SECURITY: PAYMENT 589.80 Total: 589.80
2172 1/16/2025 013073 CALPERS INSURANCE Ben167783 PERS PLATINUM - MONTHLY: 2,190.25 Total: 2,190.25
2173 1/24/2025 013090 PERS Ben167785 PERS: PAYMENT 1,216.62 Total: 1,216.62
2174 1/23/2025 013473 CONTROLLING INSURANCE COST IN, Ben167787 VISION: PAYMENT 41.95 Total: 41.95
2177 1/23/2025 001224 STANDARD INSURANCE COMPANY Ben167807 AD&D STANDARD LIFE INSURANCE: 687.48 Total: 687.48
2179 1/23/2025 005794 INTERNAL REVENUE SERVICE Ben167811 SOCIAL SECURITY: PAYMENT 42,926.95 Total: 42,926.95
2180 1/16/2025 013073 CALPERS INSURANCE Ben167813 BLUE SHIELD ACCESS+: PAYMENT 68,950.50 Total: 68,950.50
2181 1/24/2025 013090 PERS Ben167815 PERS:PAYMENT 70,266.94 Total: 70,266.94
2182 1/24/2025 001357 EMPLOYMENT DEVELOPMENT DEPT. Ben167817 STATE DISABILITY INS.: PAYMENT 13,060.05 Total: 13,060.05
2183 1/23/2025 013473 CONTROLLING INSURANCE COST IN, Ben167819 VISION: PAYMENT 551.94 Total: 551.94
2184 1/31/2025 013091 PERS 457 Ben167821 DEF COMP- PERS 457: PAYMENT 10,567.84 Total: 10,567.84
2185 1/30/2025 010069 NATIONWIDE RETIREMENT SOLUTION Ben167823 DEF COMP - NATIONWIDE: 11,927.04 --
Page: 4
12 vchlist
02/26/2025 6:28:33PM
Electronic Financial Transaction List
City of Lynwood
Bank code: apbank
Voucher
2185
1006179
1006180
1006181
1006182
1006183
1006184
1006185
Date Vendor
1/30/2025 010069 010069 NATIONWIDE RETIREMENT
1/16/2025 013073 CALPERS INSURANCE
1/23/2025 013473 CONTROLLING INSURANCE COST IN,
1/23/2025 001224 STANDARD INSURANCE COMPANY
1/30/2025 009720 CITY OF LYNWOOD
1/30/2025 000124 CITY OF LYNWOOD
1/23/2025 013121 AUL HEALTH BENEFIT TRUST C/O,
1/7/2025 009720 CITY OF LYNWOOD
33 Vouchers for bank code :
33 Vouchers in this report
apbank
Invoice
(Continued)
100000017801058
100000017801059
013473-013125
0001224-013125
2230-2241
34626-37131
013121-022825
2221-2229
PO#
Page: 5
Description/Account Amount
Total: 11,927.04
HEAL TH PREMIUM-RETIREE PERS 18,997.86
HEAL TH PREMIUM-RETIREE-NON 346.12
Total: 19,343.98
CICCS NISION PREMIUM-RETIREE 999.90
Total: 999.90
STANDARD LIFE INSURANCE 803.00
Total: 803.00
REPLENISHMENT-LIABILITY DEC 17,983.13
Total: 17,983.13
REPLENISHMENT -WORKERS COMP 23,145.55
Total: 23,145.55
RETIREE MEDICAL PREMIUM 76,391.49
Total: 76,391.49
REPLENISHMENT-LIABILITY NOV 57,022.69
Total: 57,022.69
Bank total: 745,548.31
Total vouchers: 745,548.31
Page: 5
13 vchlist
03/04/2025 10:21 :09AM
Bank code: apbank
Voucher Date Vendor
1006186 1/16/2025 013091 PERS457
34 Vouchers for bank code :
34 Vouchers in this report
apbank
Electronic Financial Transaction List
City of Lynwood
Invoice PO#
013091-122624
Description/Account
DEF COMP-PERS 457 PAYMENT
Total:
Bank total:
Total vouchers :
Page: 6
Amount
2,380.92
2,380.92
747,929.23
747,929.23
Page: 6
14 vchlist Prepaid-Check List Page: 7
02/27/2025 9:35:14AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 213417 2/27/2025 006399 AT&T 33404869-020825 INTERNET FEES 250.74 Total: 250.74
213418 2/27/2025 001330 CANON FINANCIAL SERVICES, INC. 38461764 PRINTING SERVICE EXPENSE 759.67 Total: 759.67
213419 2/27/2025 014026 IBE DIGITAL 476523 12-000479 PRINTING SERVICE EXPENSE 1,460.50 Total: 1,460.50
213420 2/27/2025 000164 THE GAS CO. 000164-022525 GAS SERVICES 3,412.55 Total: 3,412.55
213421 2/27/2025 007551 AFSCME DISTRICT COUNCIL 36 Ben168391 ASSOCIATION DUES: PAYMENT 2,184.88 Ben168595 ASSOCIATION DUES: PAYMENT 2,201.96
Total: 4,386.84
213422 2/27/2025 013747 AMERIFLEX Ben168399 HEALTH FSA PRE-TAX: PAYMENT 452.09 Ben168605 HEALTH FSA PRE-TAX: PAYMENT 452.09
Total: 904.18
213423 2/27/2025 014532 CHAPTER 13 TRUSTEE, KATHY A Ben168603 KATHY A. DOCKERY: PAYMENT 800.00 Total: 800.00
213424 2/27/2025 013463 CITY EMPLOYEES ASSOCIATES, LLC Ben168395 MGMT. ASSOCIATION DUES: 261.00 Ben168599 MGMT. ASSOCIATION DUES: 261.00
Total: 522.00
213425 2/27/2025 013730 COLONIAL LIFE & ACCIDENT, Ben168393 ACCIDENT PRETAX: PAYMENT 2,130.93 Ben168597 ACCIDENT PRETAX: PAYMENT 2,130.93
Total: 4,261.86
213426 2/27/2025 005282 FRANCHISE TAX BOARD Ben168609 FRANCHISE TAX BOARD: PAYMENT 613.15 Total: 613.15
213427 2/27/2025 013084 LE, JESSICA Ben168607 JESSICA HERRERA: PAYMENT 293.00 Total: 293.00
Page: 7
15 vchlist
02/27/2025
Bank code:
Voucher
213428
213429
9:35:14AM
apbank
Date Vendor
2/27/2025 010048 LEGAL SHIELD
2/27/2025 013096 STATE DISBURSEMENT UNIT
Prepaid-Check List
City of Lynwood
Invoice
Ben168397
Ben168601
Ben168611
Page: 8
PO# Description/Account Amount
LEGAL SHIELD: PAYMENT 49.84
LEGAL SHIELD: PAYMENT 49.84
Total: 99.68
STATE DISBURSEMENT UNIT: 230.76
Total: 230.76
Page: 8
16 vchlist Prepaid-Check List Page: 9
03/03/2025 3:59:05PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213430 3/3/2025 000955 CENTRAL BASIN MUNICIPAL WATER LYN-MAR24 06-010040 WATER SERVICE EXPENSE 3,861.26 Total: 3,861.26
213431 3/3/2025 011553 CPRS C2025 FEES FOR SERVICES 3,525.00 Total: 3,525.00
213432 3/3/2025 008414 THE FLAG SHOP 21287 SUPPLIES EXPENSE-EVENT 392.90 Total: 392.90
213433 3/3/2025 006399 AT&T 333404869-020825 INTERNET FEES 250.74 Total: 250.74
213434 3/3/2025 014531 AMAYA, EFRAIN A 1 11-002388 RENTAL ASSISTANCE 945.00 2 11-002388 RENTAL ASSISTANCE 945.00
Total: 1,890.00
213435 3/3/2025 000955 CENTRAL BASIN MUNICIPAL WATER LYN-JAN25 06-010182 PROF & CONTRACTUAL SERVICES 46,262.50 Total: 46,262.50
213436 3/3/2025 003372 CITY OF LYNWOOD 33-36700-01-021225 UTILITY ASSISTANCE 206.98 41-30200-06-021225 UTILITY ASSISTANCE 778.51
71-07300-04-013125 UTILITY ASSISTANCE 301.02
Total: 1,286.51
213437 3/3/2025 013751 CUELLAR, LUIS GERARDO 013751-031325 PER DIEM-NATIONAL LEAGUE 414.00 Total: 414.00
213438 3/3/2025 000486 LIBERTY UTILITIES 200010502769-020525 UTILITY ASSISTANCE 646.82 Total: 646.82
213439 3/3/2025 014515 MONTES, JOSE L. 2 11-002387 RENTAL ASSISTANCE 227.70 Total: 227.70
213440 3/3/2025 013721 MUNOZ-GUEVARA, JUAN 013721-031325 PER DIEM-NATIONAL LEAGUE 506.00 Total: 506.00
213441 3/3/2025 013474 PETTY CASH-C.M.O.-1 013474-102424 PETTY CASH- REIMBURSEMENT 979.20 --
Page: 9
17 vchlist Prepaid-Check List Page: 10
03/03/2025 3:59:05PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213441 3/3/2025 013474 013474 PETTY CASH-C.M.O.-1 (Continued) Total: 979.20 213442 3/3/2025 014530 PROTESTA, NITA 1 11-002391 RENTAL ASSISTANCE 743.20 2 11-002391 RENTAL ASSISTANCE 743.20
Total: 1,486.40
213443 3/3/2025 000449 PYRO SPECTACULARS 000449-0 70325 08-005351 EVENT SERVICE FEE 16,150.00 Total: 16,150.00
213444 3/3/2025 010249 SHIPE, SHANELL 010249-041325 PER DIEM-NFBPA FORUM 390.00 Total: 390.00
213445 3/3/2025 012692 SOTO, RITA 012692-031325 PER DIEM-NATIONAL LEAGUE 414.00 Total: 414.00
213446 3/3/2025 000163 SOUTHERN CALIFORNIA EDISON 000163-022725 LIGHT & POWER SERVICE 5,943.29 Total: 5,943.29
213447 3/3/2025 000163 SOUTHERN CALIFORNIA EDISON 700104569175-011525 UTILITY ASSISTANCE 182.66 700205305796-012425 UTILITY ASSISTANCE 419.70
700281782216-020325 UTILITY ASSIST ANGE 2,258.95
700495755829-020425 UTILITY ASSISTANCE 1,351.29
700579592424-021025 UTILITY ASSISTANCE 238.55
700647688141-012125 UTILITY ASSIST ANGE 59.05
700769180843-012425 UTILITY ASSISTANCE 457.66
700820993997-011525 UTILITY ASSIST ANGE 554.99
Total: 5,522.85
213448 3/3/2025 013288 SPECTRUM 188407901021425 INTERNET SERVICE EXPENSE 219.98 Total: 219.98
213449 3/3/2025 013288 SPECTRUM 188407201021425 INTERNET SERVICE EXPENSE 179.98 Total: 179.98
213450 3/3/2025 013288 SPECTRUM 188407001021425 INTERNET SERVICE EXPENSE 105.75 Total: 105.75
213451 3/3/2025 000164 THE GAS CO. 00765790258-012125 UTILITY ASSISTANCE 32.58 Page: 10
18 vchlist
03/03/2025
Bank code:
Voucher
213451
213452
3:59:0SPM
apbank
Date Vendor
3/3/2025 000164 THE GAS CO.
3/3/2025 008657 WASTE RESOURCES, INC.
Prepaid-Check List
City of Lynwood
Invoice
(Continued)
02560098010-012225
06380109006-012125
10487091661-022025
11190107018-012125
034471-010125
075532-010125
Page: 11
PO# Description/Account Amount
UTILITY ASSISTANCE 516.06
UTILITY ASSISTANCE 269.13
UTILITY ASSISTANCE 341.60
UTILITY ASSISTANCE 549.72
Total: 1,709.09
UTILITY ASSISTANCE 116.37
UTILITY ASSISTANCE 125.92
Total: 242.29
Page: 11
19 vchlist Prepaid-Check List Page: 12
03/05/2025 12:09:49PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213453 3/5/2025 006775 CMTA 0066775-042525 REIMBURSEMENT-CMTA ANNUAL 1,010.00 Total: 1,010.00
213454 3/5/2025 010754 COOL IMAGE WATER, OBA/ AMERICAN 2423 05-001991 PROF & CONTRACTUAL SERVICES 27.00 2424 PROF & CONTRACTUAL SERVICES 46.75
2448 06-010192 PROF & CONTRACTUAL SERVICES 66.00
2450 01-001832 PROF & CONTRACTUAL SERVICES 81.00
2451 02-002683 PROF & CONTRACTUAL SERVICES 41.25
2452 08-005283 PROF & CONTRACTUAL SERVICES 234.21
2453 08-005283 PROF & CONTRACTUAL SERVICES 24.75
Total: 520.96
213455 3/5/2025 014526 NAGASAKI, JEFFREY T. 25-1656 FEES FOR SERVICES 4,000.00 Total: 4,000.00
213456 3/5/2025 001214 OF PUBLIC WORKS, COUNTY OF L.A. RE-PW-25011303065 LABOR & EQUIPMENT CHARGES 1,911.51 RE-PW-25011303230 LABOR & EQUIPMENT CHARGES 10,070.05
RE-PW-25011303243 LABOR & EQUIPMENT CHARGES 3,877.53
RE-PW-25011303300 LABOR & EQUIPMENT CHARGES 2,378.52
RE-PW-25011303663 LABOR & EQUIPMENT CHARGES 862.80
RE-PW-25011303664 LABOR & EQUIPMENT CHARGES 1,606.88
Total: 20,707.29
213457 3/5/2025 014424 WILLIAM WORKMAN HIGH, SCHOOL ASB 122223 FEES FOR SERVICES 1,500.00 Total: 1,500.00
Page: 12
20 vchlist Prepaid-Check List Page: 13
03/06/2025 8:21:11AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213458 3/5/2025 013797 AIRGAS USA, LLC 915806339 06-010352 MATERIALS & SUPPLIES 97.67 Total: 97.67
213459 3/5/2025 001552 CARRILLO, ROSALIA 001552-032125 PER DIEM-CPRS CONNECTIONS 260.00 Total: 260.00
213460 3/5/2025 013459 ENRIQUEZ, FRANCIS 3005 EVENT SERVICE EXPENSE 1,000.00 Total: 1,000.00
213461 3/5/2025 013945 LEE, JULIAN 013945-031325 PER DIEM-NATIONAL LEAGUE 350.00 Total: 350.00
213462 3/5/2025 013145 MERCHANT, OLIVER 013145-032125 PER DIEM-CPRS CONNECTIONS 260.00 Total: 260.00
213463 3/5/2025 001364 ROMERO, DIANA 001364-032125 PER DIEM-CPRS CONNECTIONS 260.00 Total: 260.00
213464 3/5/2025 000163 SOUTHERN CALIFORNIA EDISON 000163-030625 LIGHT&POWER SERVICE 57,481.19 Total: 57,481.19
213465 3/5/2025 011353 THORNTON, JOHN 011353-032125 PER DIEM-CPRS CONNECTIONS 260.00 Total: 260.00
213466 3/5/2025 001589 TREJO, JOSE 001589-032125 PER DIEM-CPRS CONNECTIONS 260.00 Total: 260.00
Page: 13
21 vchlist
03/06/2025
Bank code:
Voucher
9:07:31AM
apbank
Date Vendor
213467 3/6/2025 013797 AIRGAS USA, LLC
51 Vouchers for bank code :
51 Vouchers in this report
apbank
Prepaid-Check List
City of Lynwood
Invoice
---------
9158206339
PO# Description/ Account
------
06-010352 MATERIALS & SUPPLIES
Total:
Bank total:
Total vouchers:
Page: 14
Amount
97.67 97.67
198,665.97
198,665.97
Page: 14
22 vchlist Check List Page: 15
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213468 3/18/2025 014417 A2 WELDING SUPPLIES CO 7434 06-010350 SUPPLIES EXPENSE 78.28 Total: 78.28
213469 3/18/2025 014509 ACE ELECTRIC, INC 1 06-010351 PROF & CONTRACTUAL SERVICES 40,850.00 Total: 40,850.00
213470 3/18/2025 000743 ADMINISTRATIVE SVCS. CO-OP 250109 08-005294 PROF & CONTRACTUAL SERVICES 12,477.21 Total: 12,477.21
213471 3/18/2025 007439 ALL CITY MANAGEMENT SVCS, INC. 98995 11-002333 PROF & CONTRACTUAL SERVICES 15,349.24 Total: 15,349.24
213472 3/18/2025 010746 ALVAREZ-GLASMAN & COLVIN 2024-10-21280-CD 02-002682 LEGAL SERVICES 9,590.50 2024-10-21280-CL 02-002682 LEGAL SERVICES 616.00
2024-10-21282-SA 02-002682 LEGAL SERVICES 371.00
2024-10-21283-ATP 02-002682 LEGAL SERVICES 2,411.50
2024-10-21285-RICARD 02-002682 LEGAL SERVICES 4,616.21
2024-10-21286-0FELIA 02-002682 LEGAL SERVICES 901.00
Total: 18,506.21
213473 3/18/2025 014511 ALVIZUREZ LOPEZ, JUAN JOSE 11320254 COMMUNITY ACTIVITY EXPENSE 300.00 Total: 300.00
213474 3/18/2025 013738 AMAZON CAPITAL SERVICES INC 16DN-RJL 1-HF73 SUPPLIES EXPENSE 74.14 16RX-1W1L-7GGL SUPPLIES EXPENSE 66.08
197F-1 G P7-4NVQ SUPPLIES EXPENSE 93.51
19J9-DFV7-W96N SUPPLIES EXPENSE 341.80
19KG-CLP1-7JMY SUPPLIES EXPENSE 25.86
1 C96-WDYP-9TDQ SUPPLIES EXPENSE 81.43
1TGM-W3TM-6WJT SUPPLIES EXPENSE 369.28
1Y1H-K1VD-GGFT SUPPLIES EXPENSE 407.70
Total: 1,459.80
213475 3/18/2025 002452 AMERICAN LANGUAGE SVCS. 85802 01-001850 PROF & CONTRACTUAL SERVICES 545.10 Total: 545.10
213476 3/18/2025 014560 ARMENDARIZ, SERGIO 014560-022825 FEES FOR SERVICES 106.00 Page: 15
23 vchlist Check List Page: 16
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213476 3/18/2025 014560 014560 ARMENDARIZ, SERGIO (Continued) Total: 106.00 213477 3/18/2025 014131 ARREGUIN, RAFAEL 002928-0013 REFUNDABLE DEPOSIT 100.00 Total: 100.00
213478 3/18/2025 004285 AVANT GARDE, INC. 11289 11-002353 PROF & CONTRACTUAL SERVICES 4,982.50 Total: 4,982.50
213479 3/18/2025 004285 AVANT GARDE, INC. 11290 11-002356 PROF & CONTRACTUAL SERVICES 3,050.00 Total: 3,050.00
213480 3/18/2025 004986 BIOMETRICS4ALL, INC COLYN0129 FEES FOR SERVICES 14.25 Total: 14.25
213481 3/18/2025 000884 BLUE DIAMOND MATERIALS 3992244 06-010223 SUPPLIES EXPENSE 467.50 Total: 467.50
213482 3/18/2025 005848 BOWMAN INFRASTRUCTURE ENG LTD 472632 11-002364 PROF & CONTRACTUAL SERVICES 4,676.97 473004 11-002364 PROF & CONTRACTUAL SERVICES 8,150.72
476480 11-002364 PROF & CONTRACTUAL SERVICES 1,664.00
Total: 14,491.69
213483 3/18/2025 000300 BUBBS HARDWARE 302 06-010224 MATERIALS AND SUPPLIES 18.74 Total: 18.74
213484 3/18/2025 002561 CACEO 200033095 FEES FOR SERVICES 200.00 300021314 FEES FOR SERVICES 100.00
Total: 300.00
213485 3/18/2025 004694 CARROT TOP INDUSTRIES INV137251 06-010314 SUPPLIES EXPENSE 536.11 Total: 536.11
213486 3/18/2025 002319 CINDY'S JUMPERS 92373 08-005296 RENTAL EXPENSE 1,438.00 Total: 1,438.00
213487 3/18/2025 001168 CINTAS CORPORATION NO. 2 8407298476 08-005282 SUPPLIES EXPENSE 264.13 Total: 264.13
Page: 16
24 vchlist Check List Page: 17
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
213488 3/18/2025 014115 CIVILTEC ENGINEERING INC 51754 06-010293 PROF & CONTRACTUAL SERVICES 27,277.50 51947 06-010293 PROF & CONTRACTUAL SERVICES 9,407.50
52287 06-010293 PROF & CONTRACTUAL SERVICES 13,181.25
52288 06-010261 PROF & CONTRACTUAL SERVICES 14,460.30
Total: 64,326.55
213489 3/18/2025 001571 CLINICAL LAB OF SAN BERNARDINO 2500275-L YN01 06-010191 FEES FOR SERVICES 2,465.00 Total: 2,465.00
213490 3/18/2025 013775 COMMERCE CASINO 05022025LYN COMMUNITY ACTIVITY EXPENSE 500.00 Total: 500.00
213491 3/18/2025 012021 CONCENTRA MEDICAL CENTERS 85167054 05-001995 FEES FOR SERVICES 365.00 85823465 05-001995 FEES FOR SERVICES 237.00
Total: 602.00
213492 3/18/2025 002699 CONTROL BOARD, STATE WATER WD-0280147 11-002389 FEES FOR SERVICES 16,590.00 Total: 16,590.00
213493 3/18/2025 001306 CORELOGIC SOLUTIONS, LLC. 30759423 FEES FOR SERVICES 289.83 Total: 289.83
213494 3/18/2025 010638 COURT OF CALIFORNIA, COUNTY OF LA 010638-021125 FEES FOR SERVICES 14,775.25 Total: 14,775.25
213495 3/18/2025 007223 COX, CASTLE & NICHOLSON LLP 604827 FEES FOR SERVICES 252.50 Total: 252.50
213496 3/18/2025 009030 CPACINC .COM Sl-1300823 FEES FOR SERVICES 380.00 Total: 380.00
213497 3/18/2025 000138 DAILY JOURNAL CORPORATION B3894453 11-002341 FEES FOR SERVICES 1,703.18 Total: 1,703.18
213498 3/18/2025 003352 DEPT. OF JUSTICE CTRL SERVICES 792392 FEES FOR SERVICES 288.00 Total: 288.00
213499 3/18/2025 014554 DIAZ, ERICA 003219-0060 REFUNDABLE DEPOSIT 300.00 Page: 17
25 vchlist Check List Page: 18
0310612025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213499 3/18/2025 014554 DIAZ, ERICA (Continued)
003219-0061 REFUND- CANCELATION 1,600.00
Total: 1,900.00
213500 3/18/2025 014553 DOMINGUEZ, SANDRA 003324-0118 REFUNDABLE DEPOSIT 100.00 Total: 100.00
213501 3/18/2025 009633 EVENT STEP AND REPEAT 20278 FEES FOR SERVICES 86.23 Total: 86.23
213502 3/18/2025 003317 FAIR HOUSING FOUNDATION 003317-020525 11-002350 FEES FOR SERVICES 1,021.14 Total: 1,021.14
213503 3/18/2025 001087 FANTASY FLOWERS AND GIFTS 052866 08-005285 FEES FOR SERVICES 187.43 Total: 187.43
213504 3/18/2025 013503 FINANCIAL SERVICES LLC, PITNEY 013503-010525 SUPPLIES EXPENSE 1,000.00 Total: 1,000.00
213505 3/18/2025 004425 FUN EXPRESS. LLC 735928674-01 08-005302 SUPPLIES EXPENSE-EVENT 3,067.53 Total: 3,067.53
213506 3/18/2025 014086 GARCIA, CLAUDIA IVETTE 014086-022825 08-005352 PROF & CONTRACTUAL SERVICES 520.00 Total: 520.00
213507 3/18/2025 013694 GLOBAL URBAN STRATEGIES, INC 857 11-002334 PROF & CONTRACTUAL SERVICES 1,581.25 858 11-002334 PROF & CONTRACTUAL SERVICES 500.00
Total: 2,081.25
213508 3/18/2025 009832 HARDING, ELIZABETH B. 009832-022825 08-005321 PROF & CONTRACTUAL SERVICES 170.00 Total: 170.00
213509 3/18/2025 011968 HAZZARD BACKFLOW INC. 40835 FEES FOR SERVICES 1,850.00 40965 FEES FOR SERVICES 3,040.00
Total: 4,890.00
213510 3/18/2025 014543 HERNANDEZ, RUBY 135799 11-002392 PROF & CONTRACTUAL SERVICES 9,000.00 135800 11-002392 PROF & CONTRACTUAL SERVICES 1,000.00
Page: 18
26 vchlist Check List Page: 19
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213510 3/18/2025 014543 014543 HERNANDEZ, RUBY (Continued) Total: 10,000.00 213511 3/18/2025 003338 HILLYARD-LOS ANGELES 605752376 06-010197 SUPPLIES EXPENSE 147.07 605752377 06-010197 SUPPLIES EXPENSE 913.77
Total: 1,060.84
213512 3/18/2025 014026 IBE DIGITAL 476745 12-000487 PROF & CONTRACTUAL SERVICES 10,311.04 476802 12-000487 PROF & CONTRACTUAL SERVICES 13,844.29
Total: 24,155.33
213513 3/18/2025 000676 IDEAL LIGHTING SUPPLY, INC. 126027 06-010230 SUPPLIES EXPENSE 433.13 126028 06-010230 SUPPLIES EXPENSE 433.13
126029 06-010230 SUPPLIES EXPENSE 433.13
126030 06-010230 SUPPLIES EXPENSE 396.90
Total: 1,696.29
213514 3/18/2025 000151 J & A EXPRESS 22582 06-010360 PROF & CONTRACTUAL SERVICES 15,871.25 Total: 15,871.25
213515 3/18/2025 009193 J & S STRIPPING COMPANY, INC. 12340 06-010368 PROF & CONTRACTUAL SERVICES 2,666.00 Total: 2,666.00
213516 3/18/2025 001240 J.A. SALAZAR CONSTRUCTION 20325 06-010369 PROF & CONTRACTUAL SERVICES 13,068.30 70924 06-010361 PROF & CONTRACTUAL SERVICES 7,513.14
Total: 20,581.44
213517 3/18/2025 014525 JENKINS-BIRDEN, JESSICA 003341-0026 REFUNDABLE DEPOSIT 100.00 Total: 100.00
213518 3/18/2025 003547 KANE, BALLMER & BERKMAN 28784 GENERAL LEGAL SERVICES 2,537.50 Total: 2,537.50
213519 3/18/2025 013434 KILEY & ASSOCIATES,LLC 42 01-001845 PROF & CONTRACTUAL SERVICES 5,000.00 Total: 5,000.00
213520 3/18/2025 014522 KIMLEY- HORN AND, ASSOCIATES, INC 30566591 06-010362 PROF & CONTRACTUAL SERVICES 8,524.60 Total: 8,524.60
Page: 19
27 vchlist Check List Page: 20
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 213521 3/18/2025 000001 KING FENCE, INC 52721 06-010233 RENTAL EXPENSE 65.50 Total: 65.50
213522 3/18/2025 003331 L.A. COUNTY SHERIFF DEPT. 251864TZ 01-001830 LA COUNTY SHERIFF 13,345.66 252026TZ 01-001828 LA COUNTY SHERIFF 1,090,745.94
252027TZ 01-001830 LA COUNTY SHERIFF 23,627.27
252148TZ 08-005291 LA COUNTY SHERIFF 1,834.20
Total: 1,129,553.07
213523 3/18/2025 009041 LOYA, RUUD AND ROMO, ATKINSON, 739755 05-001986 PROF & CONTRACTUAL SERVICES 1,200.00 Total: 1,200.00
213524 3/18/2025 014558 LUCERO, MIGUEL BD2500065 RE FUN D-PEM IT CANCELED 131.00 Total : 131.00
213525 3/18/2025 014547 MAGANA, LILANA 003219-0058 REFUNDABLE DEPOSIT 400.00 Total: 400.00
213526 3/18/2025 001541 MARAVILLA FOUNDATION BD 2400614 REFUND-PERMIT CANCELED 156.00 BD2400572 REFUND- PERMIT CANCELED 81.00
BD2400575 REFUND- PERMIT CANCELED 156.00
Total: 393.00
213527 3/18/2025 014551 MINDS ON EDUCATION, INC 196524A FEES FOR SERVICES 1,746.53 Total: 1,746.53
213528 3/18/2025 011975 MOMAR, INC. PSl603298 06-010236 OPERATING SUPPLIES 330.98 Total: 330.98
213529 3/18/2025 008782 MSJ ACCESS INC 91074584 06-010199 FEES FOR SERVICES 1,749.00 91074590 06-010199 FEES FOR SERVICES 1,303.05
Total : 3,052.05
213530 3/18/2025 013440 MUNISERVICES LLC INV06-020455 02-002690 PROF & CONTRACTUAL SERVICES 173.30 Total: 173.30
213531 3/18/2025 000475 NATIONWIDE ENVIRONMENTAL SVCS. 34513 06-010200 PROF & CONTRACTUAL SERVICES 52,239.75 34513-1 11-002336 PROF & CONTRACTUAL SERVICES 5,804.42
--
Page: 20
28 vchlist Check List Page: 21
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 213531 3/18/2025 000475 NATIONWIDE ENVIRONMENTAL SVCS. (Continued) 34582 06-010202 PROF & CONTRACTUAL SERVICES 53,430.12
34582-1 11-002336 PROF & CONTRACTUAL SERVICES 5,284.30
34583 06-010203 PROF & CONTRACTUAL SERVICES 1,959.86
34583-1 11-002336 PROF & CONTRACTUAL SERVICES 1,253.03
34606 06-010202 PROF & CONTRACTUAL SERVICES 8,886.16
Total: 128,857.64
213532 3/18/2025 000078 ODP BUSINESS SOLUTIONS,LLC 409978545001 08-005286 SUPPLIES EXPENSE 88.41 410784309001 06-010205 SUPPLIES EXPENSE 139.81
411956254001 01-001837 SUPPLIES EXPENSE 74.07
412080480001 06-010205 SUPPLIES EXPENSE 19.89
412271187001 06-010205 SUPPLIES EXPENSE 1,190.69
412656932001 05-001992 SUPPLIES EXPENSE 231.42
412658325001 05-001992 SUPPLIES EXPENSE 16.28
412658326001 05-001992 SUPPLIES EXPENSE 61 .18
Total: 1,821.75
213533 3/18/2025 001214 OF PUBLIC WORKS, COUNTY OF L.A. RE-PW-25021003804 LABOR AND EQUIPMENT CHARGES 746.41 RE-PW-25021003926 LABOR AND EQUIPMENT CHARGES 5,478.11
RE-PW-25021003996 LABOR AND EQUIPMENT CHARGES 1,095.24
RE-PW-25021004260 LABOR AND EQUIPMENT CHARGES 299.33
RE-PW-25021004261 LABOR AND EQUIPMENT CHARGES 1,793.79
Total: 9,412.88
213534 3/18/2025 004622 OLMOS, CLAUDIA 114-8853225-7888209 REIMBURSEMENT 33.02 Total: 33.02
213535 3/18/2025 014395 ON DEMAND CONTRACTORS INC 1516 06-010339 PROF & CONTRACTUAL SERVICES 9,500.00 Total: 9,500.00
213536 3/18/2025 010945 PETDATA, INC. 13840 11-002346 ANIMAL SERVICE EXPENSE 500.00 Total: SOD.OD
213537 3/18/2025 004854 PETTY CASH- FINANCE 004854-030425 PETTY CASH REIMBURSEMENT 317.59 Total: 317.59
213538 3/18/2025 008307 PHOENIX GROUP INFORMATION SYS 0120251204 11-002337 PROF & CONTRACTUAL SERVICES 927.60 Page: 21
29 vchlist Check List Page: 22
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
213538 3/18/2025 008307 PHOENIX GROUP INFORMATION SYS (Continued) 012025204 11-002337 PROF & CONTRACTUAL SERVICES 9,639.95 012025902 11-002337 PROF & CONTRACTUAL SERVICES 686.82
Total: 11,254.37
213539 3/18/2025 005588 PLUMBERS DEPOT, INC PD-58149 06-010238 REPAIRS AND MAINT EXPENSE 4,996.92 Total: 4,996.92
213540 3/18/2025 002336 PLUMBING & HEATING CO. INC., 340745MARIO FEES FOR SERVICES 510.00 Total: 510.00
213541 3/18/2025 009298 PRINTING MUL TISERVICES, GALAVIZ'S 578 SUPPLIES EXPENSE 346.19 587 SUPPLIES EXPENSE 27.56
616 SUPPLIES EXPENSE 206.17
617 SUPPLIES EXPENSE 27.56
Total: 607.48
213542 3/18/2025 009571 RAMON'S LINEN 03203 EVENT SERVICE FEE 648.00 Total: 648.00
213543 3/18/2025 014555 RODRIGUEZ, ROBERTO 003316-01 08 REFUNDABLE DEPOSIT-022125 100.00 Total: 100.00
213544 3/18/2025 000519 S&S WORLDWIDE IN101550240 08-005354 SUPPLIES EXPENSE 348.98 Total: 348.98
213545 3/18/2025 014380 SAX FOR ALL OCCASIONS 014380-022725 EVENT SERVICE FEE 250.00 Total: 250.00
213546 3/18/2025 014384 SINGLETON, EDWARD 014384-022825 08-005322 PROF & CONTRACTUAL SERVICES 164.00 Total: 164.00
213547 3/18/2025 008956 SPCALA 202502 11-002348 ANIMAL SERVICE EXPENSE 32,026.90 Total: 32,026.90
213548 3/18/2025 002938 TAJ OFFICE SUPPLY 06261 06-010208 SUPPLIES EXPENSE 95.52 06267 05-001993 SUPPLIES EXPENSE 262.65
06274 06-010208 SUPPLIES EXPENSE 46.31
Page: 22
30 vchlist Check List Page: 23
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
213548 3/18/2025 002938 002938 TAJ OFFICE SUPPLY (Continued) Total: 404.48 213549 3/18/2025 013215 THE HOME DEPOT PRO SUPPLY WORK 852234202 06-010210 SUPPLIES EXPENSE 2,897.37 Total: 2,897.37
213550 3/18/2025 013215 THE HOME DEPOT PRO SU PPL Y WORK 851355156 06-010188 SUPPLIES EXPENSE 164.74 851355180 06-010188 SUPPLIES EXPENSE 330.32
852037266 06-010188 SUPPLIES EXPENSE 493.99
852552744 06-010188 SUPPLIES EXPENSE 214.63
Total: 1,203.68
213551 3/18/2025 004179 TIERRA WEST ADVISORS, LLC LY-0125C 11-002366 PROF & CONTRACTUAL SERVICES 9,688.25 LY-0125C-1 11-002382 PROF & CONTRACTUAL SERVICES 8,830.50 Total: 18,518.75
213552 3/18/2025 010066 TRI-WEST MECHANICAL, INC. 12646 06-010274 REPAIRS AND MAINT EXPENSE 1,990.00 Total: 1,990.00
213553 3/18/2025 007742 ULINE, INC. 189408899 SUPPLIES EXPENSE 253.01 Total: 253.01
213554 3/18/2025 009742 UNIFIRST CORPORATION 2190306664 06-010212 UNIFORM SERVICE AND SUPPLIES 84.40 2190306669 06-010212 UNIFORM SERVICE AND SUPPLIES 93.84 2190306676 06-010212 UNIFORM SERVICE AND SUPPLIES 182.52 2190306683 06-010212 UNIFORM SERVICE AND SUPPLIES 134.20 2190306933 06-010212 UNIFORM SERVICE AND SUPPLIES 184.95 2190309537 06-010212 UNIFORM SERVICE AND SUPPLIES 93.25 2190309539 06-010212 UNIFORM SERVICE AND SUPPLIES 93.84 2190309544 06-010212 UNIFORM SERVICE AND SUPPLIES 238.85 2190309548 06-010212 UNIFORM SERVICE AND SUPPLIES 140.39 2190309552 06-010212 UNIFORM SERVICE AND SUPPLIES 134.20 Total: 1,380.44
213555 3/18/2025 007734 USA BLUE BOOK INV00627409 06-010248 SUPPLIES EXPENSE 685.50 Total: 685.50
213556 3/18/2025 014061 VCA ANIMAL HOSPITALS INC 5869758763 11-002383 ANIMAL SERVICE EXPENSE 971.45 5869759393 11-002383 ANIMAL SERVICE EXPENSE 456.20
Page: 23
31 vchlist Check List Page: 24
03/06/2025 4:48:24PM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 213556 3/18/2025 014061 VCA ANIMAL HOSPITALS INC (Continued) 5869759397 11-002383 ANIMAL SERVICE EXPENSE 2,264.16
5869759399 11-002383 ANIMAL SERVICE EXPENSE 2,551.79
5869759566 11-002383 ANIMAL SERVICE EXPENSE 565.64
5869760566 11-002383 ANIMAL SERVICE EXPENSE 194.55
5869760568 11-002383 ANIMAL SERVICE EXPENSE 194.55
Total: 7,198.34
213557 3/18/2025 002912 WATERLINE TECHNOLOGIES.INC 5727446 06-010185 OPERATING SUPPLIES 843.41 5727447 06-010185 OPERATING SUPPLIES 708.47
5728515 06-010185 OPERATING SUPPLIES 455.44
5728516 06-010185 OPERATING SUPPLIES 944.62
Total: 2,951.94
213558 3/18/2025 001522 WECK LABORATORIES , INC. W5B1081 06-010186 PROF & CONTRACTUAL SERVICES 40.00 W5B1082 06-010186 PROF & CONTRACTUAL SERVICES 100.00
W5B1084 06-010186 PROF & CONTRACTUAL SERVICES 40.00
Total: 180.00
213559 3/18/2025 007609 WILLDAN FINANCIAL SERVICES 010-61285 11-002357 PROF & CONTRACTUAL SERVICES 3,200.00 Total: 3,200.00
213560 3/18/2025 013287 WINSTAR DONUTS 334099 OFFICE EXPENSE 117.99 Total: 117.99
213561 3/18/2025 013611 WONG, HARRY 013611-022125 FEES FOR SERVICES 915.00 Total: 915.00
213562 3/18/2025 012137 XIO INC. 2022-13616 06-010354 PROF & CONTRACTUAL SERVICES 490.00 Total: 490.00
95 Vouchers tor bank code : apbank Bank total: 1,705,505.36 Page: 24
32 AGENDA STAFF REPORT
DATE:
March 18, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Maria Quinonez, City Clerk
China Oseguera, Assistant to the City Clerk
SUBJECT:
PREVIOUS MEETING MINUTES
CC - 3.04.25 - CLOSED SESSION REG. MTG. MINUTES - SUBMITTED March 18, 2025 - co.pdf
CC - 3.04.25 - CITY COUNCIL REG. MTG. MINUTES - SUBMITTED March 18, 2025 - co.pdf
Agenda Item # 8.2.
Recommendation:
Staff recommends that the Lynwood City Council approve the March 4th, 2025 Regular Meeting and Closed Session Regular Meeting Action Minutes.
Background:
N/A
Discussion and Analysis:
N/A
Fiscal Impact:
N/A
Coordinated With:
N/A
ATTACHMENTS:
Description
City Council City Council Regular Meeting 33
Lynwood City Council Regular Meeting Closed Session
March 4, 2025
Action Meeting Minutes
01. CALL TO ORDER
The City Council Regular Meeting Closed Session of the City of Lynwood met in the Council Chambers, 11350 Bullis Road Lynwood, CA 90262 on the above date at 5:00 p.m. An audio recording of this meeting is available on the City's Web Portal: Audio (laserfiche.com).
Meeting called to order at 5:03 p.m.
Mayor Soto presiding.
02. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
Assistant to the City Clerk Oseguera announced the Agenda had been duly posted in accordance with the Brown Act.
03. ROLL CALL OF COUNCIL MEMBERS
PRESENT: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUNOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
ABSENT: NONE
STAFF PRESENT:
Interim City Manager Lee, City Attorney Tapia, City Treasurer Delgadillo, Assistant to the City Clerk Oseguera, Community Development Director Linares, Human Resources Director Matson, Public Works Interim Director Ansari, Recreation Direct or Flores and Technology Director Han.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NONE
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
NONE
Closed Session
MOTION: It w as moved by Council Member Cuellar, seconded by Mayor Pro Tem Camacho to recess to closed session. Motion carr ied by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUNOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
34 ABSTAIN: NONE
ABSENT: NONE
The City Attorney read the City Council into closed session.
04. CLOSED SESSION
A. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.96:
CONFERENCE INVOLVING JOINT POWERS AGENCY HUB CITIES CONSORTIUM Discussion will concern: Closed Session Pursuant to Government Code §§ 54956.9(d)(2) And 54956.9(e)(1) – Anticipated Litigation – Conference with Legal Counsel – “Facts and circumstances that might result in litigation against the local agency but which the local agency believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.” One (1) matter.
Name of local agency representative on joint powers agency board: City of Lynwood, Mayor Soto
B. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE EMPLOYMENT Title: City Manager
The City Attorney reported on the following item out of c losed session:. With all five (5) members of the City Council being present: Staff made a presentation, City Council provided direction, and t here was no final reportable action. The City Council reconvened into open session at 6:01 p.m.
ADJOURNMENT
At 6:01 p.m ., it was moved by Council Member Cuellar, seconded by Council Member Munoz-Guevara to adjourn the Closed Session City Council Meeting.
___________________________ ____________________________ Maria Quiňonez, City Clerk Rita Soto, Mayor
/co
35 Lynwood City Council Regular Meeting
March 4, 2025
Action Meeting Minutes
01. CALL TO ORDER
The City Council Regular Meeting of the City of Lynwood met in the Council Chambers, 11350 Bullis Road Lynwood, CA 90262 on the above date at 6 :00 p.m. An audio recording of this meeting is available on the City's Web Portal: Audio (laserfiche.com).
Meeting called to order at 6:01 p.m.
Mayor Soto presiding.
02. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
City Clerk Quiňonez, announced the Agenda had been duly posted in accordance with the Brown Act.
03. ROLL CALL OF COUNCIL MEMBERS
PRESENT: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
ABSENT: NONE
STAFF PRESENT:
Interim City Manager Lee, City Attorney Tapia, City Treasurer Delgadillo, City Clerk Quiňonez, Community Development Director Linares, Human Resources Director Matson, Public Works Interim Director Ansari, Recreation Director Flores and Technology Director Han.
04. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by the Lynwood Sheriff’s Explorers.
05. INVOCATION
The invocation was offered by Rev. Ernesto Jaramillo of St. Philip Neri Catholic Church.
06. PRESENTATIONS/PROCLAMATIONS
• Update on Law Enforcement Issues.
• City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).
• City Videos.
• Proclamations.
07. COUNCIL RECESS TO:
36 City of Lynwood as the Successor Agency to the Lynwood Redevelopment Agency MOTION: It was moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to recess to the City of Lynwood as the Succ essor Agency to the Lynwood Redevelopment Agency at 6:36 p.m . Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
N OES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Housing Authority
MOTION: It was moved by, Mayor Pro Tem Camacho seconded by Council Member Cuellar to recess to the Lynwood Housing Authority at 6:37 p.m. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Utility Authority
MOTION: It was moved by Vice President Camacho, seconded by Member Cuellar to recess to the Lynwood Utility Authority at 6:39 p.m. Motion carrie d by the following 5/0 vote:
ROLL CALL:
AYES: MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
VICE PRESIDENT CAMACHO AND PRESIDENT SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Lynwood Public Financing Authority
MOTION: It was moved by Member Cuellar, seconded by Vice President Camacho to recess to the Lynwood Public Financing Authority at 6:40 p.m. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA, VICE
PRESIDENT CAMACHO AND PRESIDENT SOTO
NOES: NONE 37
ABSTAIN: NONE
ABSENT: NONE
The City Council reconvened to the regular City Council meeting at 6:41 p.m.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NONE
NON-AGENDA PUBLIC ORAL COMMUNICATIONS
Mrs. Vickie Candelar ia, Mr. Manuel Candelaria, Rev. Ernesto Jaramillo, and Mr.Alex Flores addressed City Council. Mr. Eric Medal and the Law Office Of Albert Robles provided written comment.
Consent Calendar
All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action.
MOTION: It w as moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to approve the consent calendar. Motion carried by the following 5/0 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS AVILA-MOORE, CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
08.01. APPROVAL OF THE WARRANT REGISTER
Approved and Adopted RESOLUTION NO 2025.021
ENTITLED: City of Lynwood warrant register dated March 4, 2025 for FY 2024-2025
08.02. PREVIOUS MEETING MINUTES
Approved February 18th 2025 Regular Meeting and
Closed Session Regular Meeting Action
Minutes.
08.03. A RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH LEGISLATIVE ADVOCACY
GROUP TO PROVIDE LE
38 Approved and Adopted RESOLUTION NO. 2025.022 AND FOURTH
AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH LEGISLATIVE
ADVOCACY GROUP
ENTITLED: A RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH LEGISLATIVE ADVOCACY
GROUP TO PROVIDE LEGISLATIVE SERVICES TO THE CITY
08.04. ADOPT RESOLUTION IN SUPPORT OF SENATE BILL 98 AND ASSEMBLY BILL 421 - IMMIGRATION ENFORCEMENT PROHIBITIONS ON SPECIFIC
SITES, AND TAKE RELATED ACTIONS
Approved and Adopted RESOLUTION NO. 2025.023
ENTITLED: RESOLUTION IN SUPPORT OF SENATE BILL 98 AND ASSEMBLY BILL 421- IMMIGRATION ENFORCEMENT PROHIBITIONS ON SPECIFIC
SITES, AND TAKE RELATED ACTIONS
New/Old Business
09.01. APPROVAL OF THE SALE OF SAFE AND SANE FIREWORKS - 2025 MOTION: It was moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to approve the item. Motion carried by the following 4/1 vote:
ROLL CALL:
AYES: COUNCIL MEMBERS CUELLAR, MUÑOZ-GUEVARA,
MAYOR PRO TEM CAMACHO AND MAYOR SOTO
NOES: COUNCI L MEMBER AVILA-MOORE
ABSTAIN: NONE
ABSENT: NONE
Approved
ADJOURNMENT
At 7:47 p.m ., it was moved by Mayor Pro Tem Camacho, seconded by Council Member Cuellar to adjourn the Regular Lynwood City Council Meeting in memory of Dr. Shawna Dinkins from the Lynwood Unified School District.
39 ___________________________ ____________________________ Maria Quiňonez, City Clerk Rita Soto, Mayor
/co
40 AGENDA STAFF REPORT
DATE:
March 18, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Ahmad Ansari, Public Works and City Engineering Oversight SUBJECT:
APPROVAL OF PLANS AND SPECIFICATIONS
AND AUTHORIZATION
TO SOLICIT FOR BIDS FOR LONG BEACH BOULEVARD WATER
METER UPGRADE AND WATER MAIN ABANDONMENT PROJECT
NOS. 4011.68.065 & 4011.68.099.
Agenda Item # 8.3.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING PLANS
AND SPECIFICATIONS
AND AUTHORIZATION TO SOLICIT FOR BIDS FOR LONG BEACH
BOULEVARD WATER METER UPGRADE AND WATER MAIN ABANDONMENT PROJECT NOS. 4011.68.065 & 4011.68.099.”
Background:
The City provides drinking water to its residents from local groundwater and imported water through an extensive water distribution system of pipelines ranging from 4” diameter to 16” diameter pipelines. The City’s water service area is approximately 4.7 square miles in size and covers approximately 90 percent of the land within the City’s municipal boundaries.
The City has over 95 miles of pipeline and some of these pipelines are located within inaccessible areas created over the years during the development of the City of Lynwood.
These areas were addressed in the 2020 Water Master Plan and the Master Plan recommended that these waterlines be re-designed and installed outside of these inaccessible areas.
City Council City Council Regular Meeting 41
The limits of work for this project include installation of new water mains on Josephine St, Virginia St, Agnes Ave, Cedar Ave, Magnolia Ave, Burton Ave, Carlin Ave, Palm Ave, Euclid Ave, and School Street from Magnolia Ave to Cedar Ave, abandonment of the existing 8-inch water main in the alley behind commercial area on Long Beach Blvd, and re-connection of water service lines and water meters to the new water mains.
On May 2, 2023, a contract was awarded to SA Associates, Inc for the design of the Long Beach Boulevard Water Meter Upgrade and Water Main Abandonment. City staff and SA Associates have been working to coordinate the changeover of the water meter service with the existing property owners and tenants. There are 31 properties that will have to be changed over.
Discussion and Analysis:
SA Associates has completed the design, and the plans and specifications were reviewed by City Staff. The scope of work is specifically defined in the contract documents and consists of installation of new water mains, abandonment of existing water mains and re-connection of existing water services to the new water main.
The Notice Inviting Bids specifications indicates that the contractor shall complete all work in approximately 120 calendar days. Upon Council approval and authorization, staff will upload the proposal documents for advertisement on the City’s PlanetBids website.
Bidders will be able to view and download the project documents, addenda (if any), and submit their bid proposal for review. The lowest responsible responsive bidder will then be recommended to the City Council to award the project.
The Bid Schedule is as follows:
Release Date: March 19, 2025 Mandatory Pre-Bid Meeting April 15, 2025 Last Date to Submit RFI Questions: April 18, 2025 Bid Due Date: April 29, 2025 City Council Awarding Date: May 20, 2025 (Tentative) City Council City Council Regular Meeting 42
Project Budget:
The estimated project expenditures are as follows:
Engineer Estimated Construction Cost*: $1,108,600 Contingency (10%) $ 111,000 Construction Management & Inspection (10%) $ 111,000 Labor Compliance and other related cost (5%) $ 55,500 Project Management (10%) $ 111,000 Total Estimated Construction Cost $1,497,000 Fiscal Impact:
The City’s FY 24-25 CIP Water budget includes $1,694,000 from the following funds for this project:
LUA 2017-A Revenue Bonds (6032) $1,219,000
Water Enterprise Fund (6051) $ 475,000 Total Available Funds $ 1,694,000
Coordinated With:
City Manager’s Office
City Attorney's Office
Department of Finance and Administration
ATTACHMENTS:
City Council City Council Regular Meeting 43
03-18-2025 LB Water Main AB (Resolution) V3.docx
FINAL Plans - Lynwood- LBMU and Line Abandonm -Sheets 1 to 11 on 12-10-2024,.pdf Description
City Council City Council Regular Meeting 44
RESOLUTION NO.__________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT FOR BIDS FOR
LONG BEACH BOULEVARD WATER METER UPGRADE AND WATER MAIN ABANDONMENT PROJECT NOS. 4011.68.065 & 4011.68.099
WHEREAS, at the May 2, 2023, meeting, the City Council approved a design contract with SA Associates, Inc for the design of Long Beach Boulevard Water Meter Upgrade and Water Main Abandonment Project,
WHEREAS, Project includes installation of new water mains on Josephine St, Virigina St, Agnes Ave, Cedar Ave, Magnolia Ave, Burton Ave, Carlin Ave, Palm Ave, Euclid Ave, and School Street from Magnolia Ave to Cedar Ave; and WHEREAS, Project includes abandonment of the existing 8-inch water main in the alley behind a commercial area on Long Beach Blvd; and
WHEREAS, Project includes re-connection of water service lines and water meters to the new water main; and
WHEREAS, the team at SA Associates has successfully completed the plans, specifications, and engineer's estimate for the Project; and WHEREAS, the Fiscal Year 2024-25 budget for this project includes $919,000 from LUA 2017A and Revenue Bonds,850; and
WHEREAS, the estimated construction cost is $1,559,638; and WHEREAS, no additional appropriation is needed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct and incorporates said recitals fully into this resolution as substantive findings.
Section 2. That the City Council approves the plans and specifications for the Long Beach Boulevard Water Meter Upgrade and Water Main Abandonment Project, (CIP Nos. 4011.68.065 & 4011.68.099).
Section 3. The City Council authorizes the advertisement of the notice inviting bids for the Long Beach Boulevard Water Meter Upgrade and Water Main Abandonment Project, (CIP Nos. 4011.68.065 & 4011.68.099).
Section 4. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.
Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its adoption.
45 PASSED, APPROVED and ADOPTED this 18th day of March 2025. ______________________________
Rita Soto
Mayor
ATTEST:
___________________________
María Quiñónez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Noel Tapia Julian Lee
City Attorney Interim City Manage
46 STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 18th day of March 2025 , and passed by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Maria Quiñónez, City Clerk
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. ____________ on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18th day of March 2025. _______________________________
Maria Quiñónez, City Clerk
47 MARTIN LUTHER KING JR.
LONG BEACH BLVD.BLVD.
MARTIN LUTHER KING, JR.
IMPERIAL
HWY
IMPERIALHWY.
ABBOTT ROAD
ATLANTIC AVE.I-105
FREEWAY
CENTURYST.STATEST.AVE. SANTA FESTATE
LONG BEACH BLVD.
BULLIS
ROAD
BLVD.
MARTIN LUTHER KING, JR.
LONG BEACH BLVD.
ST.STATE
IMPERIALHWY
H
ABBOTT
ROAD
BULLISROAD
ATLANTIC AVE.
Office U.S. Post
Office U.S. Post
IMPERIAL HWY.
ST. FRANCISMEDICALCENTER
LYNWOODHIGH SCHOOL
LOS ANGELES COUNTY
NOT TO SCALE
LOCATION MAP
DEPARTMENT OF PUBLIC WORKSDESIGN OF THE LONG BEACH METER UPGRADEAND LINE ABANDONMENT PROJECTPROJECT NO. 4011.67.07 & 4011.67.095(FY 2022 - 2023)
PROJECTLOCATION
CIVIL ENGINEER: SA ASSOCIATES1130 W. HUNTINGTON DR. UNIT 12ARCADIA, CA 91007626-821-3456ATTN: SHAHNAWAZ AHMAD, P.E.
PIPE LOCATING: BESS TESTLAB, INC.1508 E. FRANCIS AVE., UNIT AONTARIO, CA 91761909-510-553ATTN: DONALD WHITMANSURVEYING: ON-LINE ENGINEERING823 N. REVERE AVENUEMONTEBELLO, CA 90640626-791-3980ATTN: ROBERT MARTINEZ, P.L.S., P.E.BASIS OF BEARING:
THE COORDINATES AND BEARINGS OF THE FIELD SURVEY REFERENCEDHEREON OF THE FIELD SURVEY REFERENCED HEREON ARE BASED ON THECALIFORNIA COORDINATE SYSTEM, NAD83 DATUM, ZONE 5, EPOCH 2017.5.ALL DISTANCES SHOWN ARE GROUND, UNLESS NOTED OTHERWISE.BENCHMARKS: CALIFORNIALOS ANGELES COUNTY REF PY 10790L&T IN E CB, 2FT S/O BCR AT SE COR ROSECRANS AVEAND BRADFIELD AVE (TO THE SOUTH)ELEVATION = 74.082 FEET (2013) UTILITY COMPANIES - EMERGENCY NUMBERS: TELECOMMUNICATIONAT&T510-645-2929LA COUNTY METROPOLITAN TRANSIT213-922-7255AUTHORITY - GREEN LINEMCI - VERIZON BUSINESS800-289-3427NEXTGLAVEN - CROWN CASTLE800-654-3110SPECTRUM951-406-1601WATERMETROPOLITAN WATER DISTRICT 213-217-7663ELECTRICITYSOUTHERN CALIFORNIA EDISON800-611-1911GASCHEVRON310-669-4005CRIMSON PIPELINE LP562-285-4107SOUTHERN CALIFORNIA GAS310-687-2011SEWERLA COUNTY SANITATION DISTRICTS562-908-4288
VICINITY MAP
ABBREVIATIONSLEGEND
SHEET 3
SHEET INDEXSheet No. 1TITLE SHEETSheet No. 2GENERAL & CONSTRUCTION NOTESSheet No. 3LONG BEACH BLVD - WATER IMPROVEMENTSFROM EUCLID AVE. TO NORTH OF BURTON AVE.Sheet No. 4LONG BEACH BLVD - WATER IMPROVEMENTSFROM MAGNOLIA AVE. TO JOSEPHINE ST.Sheet No. 5PALM AVENUE STA. 10+00.00 TO 12+10.79CARLIN AVENUE STA. 10+00.00 TO 11+99.12Sheet No. 6BURTON AVENUE STA. 10+00.00 TO 12+17.97MAGNOLIA AVENUE STA. 10+00 TO 11+95.47Sheet No. 7SCHOOL STREET STA. 10+00.00 TO 14+15.81CEDAR AVENUE STA. 10+00.00 TO 13+27.51Sheet No. 8AGNES STREET STA. 10+00.00 TO 12+12.40VIRGINIA STREET STA. 10+00.00 TO 11+93.59Sheet No. 9DETAILSSheet No. 10DETAILSSheet No. 11DETAILS
TITLE SHEET
N/A1
AHMAD ANSARI, P.E.DIRECTOR OF PUBLIC WORKSDATE:
SA
LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT
SCALE:DATE:DECEMBER 2024
DRAWN BY:HM & AR
DESIGNED BY:
JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX
PUBLIC WORKS DEPARTMENT
APPROVED BY:MIR FATTAHI, P.E.
DATE:
ACTING CITY ENGINEER
JORGE LOVO R.C.E. 75632
DATE:
UNDER THE SUPERVISION OF:
Know what'sbelow.before you dig.Call
R
REVISIONS
NOBYDATE
DESCRIPTION
APP.
12/10/2024 11:50:55 AM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024
ABAN........ABANDONEDASPH........ASPHALTAC.............ASPHALT CONCRETEBNCH........BENCHBFV...........BACKFLOW VALVEBP.............BOLLARD POSTCAVLT......CABLE TV VAULTC&G..........CURB AND GUTTER℄...............CENTERLINECL. ...........CLASSCO............CLEANOUTCONC.......CONCRETEDF.............DRINKING FOUNTAINDIA. ..........DIAMETERD.I. ...........DUCTILE IRONDWG ........DRAWINGDWY..........DRIVEWAYEG.............EDGE OF GUTTERELC...........ELECTRICAL CONDUITEMH..........ELECTRICAL MANHOLEEPNL.........ELECTRICAL PANELEVLT.........ELECTRICAL VAULTEX. ...........EXISTINGFAVLT.......FIRE ALARM VAULTFC.............FIRE CONTROLLERFF..............FINISHED FLOORFH.............FIRE HYDRANTFL..............FLOWLINEF/O............FIBER OPTICFP..............FLAG POLEFS..............FINISHED SURFACEFSO...........FIRE SHUT OFFGB.............GRADE BREAKGM............GAS METERGRD..........ELECTRICAL GROUNDGSO..........GAS SHUT OFFGV.............GATE VALVEGVLT.........GAS VAULTGW............GUY WIREHCR .........HANDICAP RAMPI.D. ...........INSIDE DIAMETERICV............IRRIGATION CONTROL VALVEINV............INVERTLD.............LOOP DETECTOR LP..............LOW POINTLT..............LIGHTMIN. .........MINIMUMMJ ............MECHANICAL JOINTNG.............NATURAL GROUNDNTS...........NOT TO SCALEPA.............PLANTER AREAPB.............PULLBOXPIV............POST INDICATOR VALVEPP.............POWER POLEPST...........POSTRD.............ROOF DRAINR/W...........RIGHT-OF-WAYRW ...........RECLAIMED WATERSCO..........SEWER CLEANOUTSDMH.......STORN DRAIN MANHOLESGN..........SIGNSLPB.........STREET LIGHT PULLBOXSMH..........SEWER MANHOLESPRKL......SPRINKLERSTA...........STATIONSTD. .........STANDARDSTL. .........STEELSTMP........STUMPSD.............STORM DRAINSS.............SANITARY SEWERTC.............TOP OF CURBTELPNL....TELEPHONE PANELTG.............TOP OF GRATETMH..........TELEPHONE MANHOLETPNL.........TELEPHONE PANELTRFRM......TRANSFORMERTRSH.........TRASHTS..............TRAFFIC SIGNALTSPB.........TRAFFIC SIGNAL PULLBOXTSPNL.......TRAFFIC SIGNAL PANELTVLT..........TELEPHONE VAULTT.O.P. .......TOP OF PIPETYP. .........TYPICALUTC...........UTILITY CONDUITVLT...........VAULTWM...........WATER METERWV............WATER VALVEWVLT........WATER VAULT STREET SIGN DENOTES SHEET NUMBER DENOTES DETAIL NUMBER
PROPOSED BLOWOFF ASSEMBLY PROPOSED AIR RELEASE AND VACUUM RELIEF VALVE EXISTING ELECTRICAL OR TELEPHONE VAULT EXISTING MANHOLE (M.H.) PROPOSED WATER SERVICE RECONNECTION EXISTING WATER METER (W.M.) - SINGLE EXISTING CATCH BASIN (C.B.)
EXISTING FIRE HYDRANT (F.H.) PROPOSED FIRE HYDRANT (F.H.) EXISTING WATER VALVE PROPOSED WATER VALVE EXISTING CONCRETE CURB EXISTING RIGHT-OF-WAY LINE
EXISTING POWER CABLE EXISTING TELEPHONE CONDUIT EXISTING STORM DRAIN - SIZE AS INDICATED
EXISTING GAS LINE - SIZE AS INDICATED
EXISTING SEWER LINE - SIZE AS INDICATED EXISTING WATER LINE - SIZE AS INDICATED PROPOSED WATER LINE - SIZE AS INDICATED CENTERLINE
EXISTING FIBER OPTIC
ELEVATION CONTOURSPOT ELEVATIONFENCETREEWALL
SMHEPBCBAV
PROPOSED CUT & PLUG
STATIONING (CENTERLINE IN EC MASTER FILE)1011
SHEET 4SHEET 8SHEET 8SHEET 7SHEET 7SHEET 6SHEET 6SHEET 5SHEET 5 48 CONSTRUCTION NOTES
”
1)ALL WORK SHALL CONFORM TO THE STANDARD SPECIFICATIONS FOR PUBLICWORKS CONSTRUCTION (APWA/AGCC, "GREEN BOOK"). LATEST EDITION HEREINAFTER REFERRED TO AS "STD SPECIFICATIONS". CITY OF LYNWOOD PUBLICWORKS STD PLANS CURRENT EDITION HEREIN AFTER REFERRED TO AS "STDPLANS"2)THE CONTRACTOR SHALL OBTAIN CONSTRUCTION PERMITS FROM THE CITY OFLYNWOOD.3)THE CONTRACTOR SHALL NOTIFY THE CITY PUBLIC WORKS DEPARTMENT BYTELEPHONE (310) 603-0220 AT LEAST 48 HOURS PRIOR TO STARTING WORK ON THEPROJECT. ALL WORK SHALL BE SUBJECT TO CITY AND/OR STATE INSPECTION.4)ALL NECESSARY MATERIALS TESTING WILL BE DONE IN A LABORATORY APPROVEDBY THE CITY ENGINEER. THE COST OF THE TESTING SHALL BE BORNE BY THEAGENCY. THE AGENCY WILL PROVIDE CONSTRUCTION SURVEY.5)THE CONTRACTOR'S ATTENTION IS DIRECTED TO PART 1 SECTION 5 OF THESTANDARD SPECIFICATIONS REGARDING UTILITIES.6)APPROVAL OF THIS PLAN BY THE CITY ENGINEER DOES NOT CONSTITUTE AREPRESENTATION AS TO THE ACCURACY OF THE LOCATION OR OF THEEXISTENCE OR NONEXISTENCE OF ANY UNDERGROUND UTILITY PIPE ORSTRUCTURE WITHIN THE LIMITS OF THE PROJECT.7)THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (USA) 1 (800)227-2500 OR 811 TWO WORKING DAYS PRIOR TO BEGINNING EXCAVATION ANDTHEREAFTER EVERY 28 DAYS UNTIL CONSTRUCTION IS COMPLETED.8)THE CONTRACTOR SHALL RESTORE OR REPLACE IN KIND ALL EXISTINGIMPROVEMENTS DISTURBED DURING CONSTRUCTION INCLUDING, BUT NOTLIMITED TO STREET STRIPING, LANDSCAPING AND SIGNS.9)ALL MANHOLES, VALVE BOXES AND SIMILAR APPURTENANT STRUCTURES SHALLBE LEFT BELOW SUBGRADE DURING PAVING AND THE CONTRACTOR SHALL RAISESAID STRUCTURES TO FINISHED GRADE AFTER PAVING AND AND MAKENECESSARY REPAIRS TO PAVEMENT AND INSURE VALVE BOXES ARE CLEAN FROMANY SPOILS OF THE CONSTRUCTION PROCESS. CONTRACTOR IS RESPONSIBLEFOR MAPPING VALVES PRIOR TO CONSTRUCTION AND AND LOCATING ANDADJUSTING TO FINISH GRADE DURING FINAL PAVEMENT REPLACEMENT.10)ALL EXISTING STREET INTERSECTIONS AND RESIDENTIAL DRIVEWAYS ARE TO BECOMPLETELY OPEN FOR TRAFFIC AT THE END OF EACH WORKING DAY. NOINTERSECTIONS OR STREETS WILL BE COMPLETELY CLOSED AT ANY TIME.TRAFFIC PLATES AND/OR FLAGMAN WILL BE PROVIDED AS NECESSARY. NOTRENCHES ARE TO BE LEFT OPEN OVERNIGHT AND SHALL BE PLATED. TRENCHLANES WILL BE BACKFILLED DAILY UNLESS OTHERWISE PERMITTED IN WRITING BYTHE PROJECT ENGINEER OR MANAGER.
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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NOBYDATEDESCRIPTIONAPP.
12/10/2024 11:53:12 AM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 GENERAL & CONSTRUCTION NOTES
N/A2
1)ALL NOTES STATED HEREIN APPLY TO THE PROJECT AND ALL THE SHEETS.2)ALL WORK, LABOR, AND MATERIALS SHALL CONFORM TO THE STANDARD PLANS ANDSPECIFICATIONS OF THE CITY OF LYNWOOD, THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (LATEST EDITION) AND ITS SUPPLEMENTS, CALTRANSSTANDARD PLANS AND SPECIFICATIONS (LATEST EDITION) , THESE PLANS, THE PROJECTSPECIFICATIONS, AND ALL SAFETY REGULATIONS, CODES AND REQUIREMENTS PERTINENT TO THE PROJECT CONSTRUCTION, INCLUDING NPDES.3)THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING IN THE FIELD ALL DIMENSIONS ASSHOWN ON THE PLANS AND NOTIFY THE CITY ENGINEER OF ANY DISCREPANCIES.4)PRIOR TO THE START OF ANY WORK, THE CONTRACTOR SHALL PREPARE AND SUBMIT FOR APPROVAL BY THE ENGINEER A COMPREHENSIVE CONSTRUCTION PHASING PLAN THAT MITIGATES THE ACCESS TO ANY DRIVEWAY AND OR IMPACT ON FRONTAGE BUSINESSES.5)THE CONTRACTOR SHALL FAMILIARIZE HIMSELF/HERSELF WITH THE SITE AND SHALL BE SOLELYRESPONSIBLE FOR ANY DAMAGE TO THE EXISTING FACILITIES RESULTING DIRECTLY OR INDIRECTLY FROM HIS/HER OPERATIONS, WHETHER OR NOT SUCH FACILITIES ARE SHOWN ONTHESE PLANS.6)THE CONTRACTOR SHALL PROVIDE A TRAFFIC CONTROL PLANS FOR THE COMPLETION OF THEPROPOSED IMPROVEMENTS PER CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES(CAMUTCD) CALIFORNIA (LATEST EDITION) TO THE SATISFACTION OF THE CITY ENGINEER. TRAFFIC CONTROL SHALL BE APPROVED BY THE ENGINEER PRIOR TO THE START OF CONSTRUCTION.7)THE CONTRACTORS SHALL MAINTAIN TRAFFIC IN CONFORMANCE WITH THE APPROVED TRAFFICCONTROL PLANS. HE/SHE SHALL PROVIDE 24-HOUR SERVICE TO REMOVE, INSTALL RELOCATE,AND MAINTAIN WARNING DEVICES. THE CONTRACTOR SHALL PROVIDE A PHONE NUMBER WHERETHE CONTRACTOR'S SUPERVISOR IN CHARGE OF THIS PROJECT CAN BE REACHED 24 HOURS ADAY, SEVEN DAYS A WEEK.8)LOCATIONS OF EXISTING SURFACE UTILITIES SHOWN ON THE PLANS ARE BASED ON INFORMATION RECEIVED FROM VARIOUS UTILITY COMPANIES, LOCAL AGENCIES AND FIELD INVESTIGATION. SOME OF THE STREET RECONSTRUCTION WORK WILL BE IN CLOSE PROXIMITYOF THE EXISTING UNDERGROUND UTILITIES. THE CONTRACTOR IS ADVISED THAT LOCATIONS SHOWN ARE APPROXIMATE AND EXTREME CAUTION IS REQUIRED TO PROTECT THE EXISTINGFACILITIES. APPROVAL OF THESE PLANS BY THE CITY DOES NOT CONSTITUTE A REPRESENTATION TO THE ACCURACY OF THE LOCATION, OR THE EXISTENCE OR NONEXISTENCEOF ANY UNDERGROUND UTILITY, PIPE OR STRUCTURE WITHIN THE LIMITS OF THIS PROJECT.9)PRIOR TO ANY CONSTRUCTION, THE CONTRACTOR SHALL BE PREPARED TO POTHOLE AND LOCATE ALL EXISTING UTILITIES WHICH APPEAR TO BE IN CONFLICT WITH THIS PROJECT, AT NOADDITIONAL COST TO THE PLANS. THE CONTRACTOR SHALL NOTIFY THE CITY ENGINEER OF ANYCONFLICTS WITH PROPOSED IMPROVEMENTS. THE CONTRACTOR SHALL ALSO NOTIFY UNDERGROUND SERVICE ALERT (811) 48 HOURS (TWO WORKING DAYS) PRIOR TO START OF CONSTRUCTION.10)WHENEVER EXISTING SEWER LINES, WATER LINES, GAS MAINS, CULVERTS, OR OTHER PIPE ORSTRUCTURES ARE ENCOUNTERED DURING CONSTRUCTION, THE CONTRACTOR SHALL USE PROPER CARE IN PRESERVING THE SAME INTACT AND WILL BE HELD RESPONSIBLE FOR ANY DAMAGE DONE TO THE EXISTING FACILITIES DURING THE PROGRESS OF THE WORK.11)THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE CLEARING OF THE PROPOSED WORK AREA.12)THE CONTRACTOR IS RESPONSIBLE FOR OVERALL JOBSITE MAINTENANCE INCLUDING, BUT NOTLIMITED TO: STREET/SITE SWEEPING, TRASH AND/OR CONSTRUCTION-RELATED DEBRIS/WASTE,STORMWATER POLLUTION PREVENTION BMP, ETC.13)ALL PORTLAND CEMENT CONCRETE (PCC) AND ASPHALT CONCRETE (AC) SHALL BE REMOVEDTO A SAWCUT, COLD JOINT, SCORE MARK OR EDGE OF PAVEMENT. NO "FLOATER" SLABS WILL BEPERMITTED. SAWCUT SLURRY SHALL BE REMOVED WITH A VACUUM MACHINE AND DISPOSED OFPROPERLY. NO SLURRY SHALL BE ALLOWED TO END THE STORM DRAIN SYSTEM.14)IN SHOWING UTILITIES, INFRASTRUCTURE ENGINEERS HAVE PROVIDED INFORMATION RECEIVEDFROM THE UTILITIES. IN SOME CASES SERVICE CONNECTIONS ARE SHOWN; HOWEVER, PLANSFROM UTILITIES MAY NOT HAVE INCLUDED ALL SERVICE CONNECTIONS AND OTHER FEATURESSUCH AS FIRE HYDRANT LATERALS, VAULTS AND BOXES. CONTRACTOR SHALL BE PREPARED TOLOCATE SUCH AND TO PROTECT-IN PLACE.15)INFRASTRUCTURE ENGINEERS HAVE NOT OBTAINED PLANS FOR THE UNDERGROUND FACILITIESOF LOOPS, CONDUITS, ETC. NOR HAVE SUCH FACILITIES FULLY PLOTTED ON THE PLANS. THE CONTRACTOR IS ADVISED TO LOCATE THE TRAFFIC SIGNAL UNDERGROUND FACILITIES BEFOREEXCAVATION OF THE TRENCH AND PROTECT IN PLACE. CONTRACTOR SHOULD CONTACT THE CITY ENGINEER AND/OR THE LOS ANGELES COUNTY'S TRAFFIC SIGNAL MAINTENANCE DEPARTMENT AND COORDINATE THE WORK.16)THE CONTRACTOR IS ADVISED TO USE EXTREME CAUTION AND PROTECT ALL EXISTING FACILITIES AND UTILITIES IN PLACE UNLESS OTHERWISE NOTED.17)THE CONTRACTOR SHALL BE RESPONSIBLE DURING ALL PHASES OF THE WORK TO PROVIDE FORPUBLIC SAFETY AND CONVENIENCE. THE CONTRACTOR SHALL ESTABLISH ADEQUATE ACCESSTO ALL ENTRIES/DRIVEWAYS/GARAGES AND PARKING LOTS DURING THE WORKING DAYS TO THESATISFACTION OF THE ENGINEER. THE CONTRACTOR SHALL GIVE COURTEOUS NOTICE (KNOCK ON DOOR) TO AN ADJACENT PROPERTY IMMEDIATELY PRIOR TO BLOCKING ENTRY/DRIVEWAY/GARAGE ACCESS. PEDESTRIAN ACCESS IS TO BE PROVIDED AND MAINTAINEDBY THE CONTRACTOR. THE CONTRACTOR'S ATTENTION IS DIRECTED TO SECTION 7-10.4.1 OF THESTANDARD SPECIFICATIONS IN REGARD TO SAFETY ORDERS. 18)AT NO TIME IS ANY BUSINESS OR RESIDENT TO BE WITHOUT ACCESS TO THEIR PROPERTY UNLESS OTHERWISE APPROVES BY THE CITY ENGINEER. THE CONTRACTOR SHALL RAMP OR PLATE DRIVEWAYS AT THE END OF EACH DAY AS REQUIRED.19)A PERMIT IS REQUIRED FOR ALL WORK ON THE CITY STREET. THE CITY WILL ISSUE A "NO FEE"PERMIT TO THE CONTRACTOR. SHOULD THE CONTRACTOR OPERATION INVOLVE ANOTHER AGENCY'S JURISDICTION OR INFRASTRUCTURE, A PERMIT AND INSPECTION SHOULD BE OBTAINED THEREFORE FROM THAT AGENCY. THERE MAY BE A FEE THEREFORE.20) THE CONTRACTOR SHALL NOTIFY THE CITY PUBLIC WORKS DEPARTMENT AT LEAST 48 HOURS(TWO WORKING DAYS) PRIOR TO STARTING THE WORK ON THE PROJECT. ALL WORK SHALL BESUBJECT TO CITY INSPECTION. WORK NOT DONE IN THE PRESENCE OF CITY INSPECTOR IS SUBJECT TO REJECTION.21)CONSTRUCTION SHALL BE MAINTAINED IN SUCH A CONDITION THAT AN ANTICIPATED STORM DOES NOT CARRY WASTES OR POLLUTANTS OFF THE SITE. DISCHARGES OF MATERIAL OTHERTHAN STORM WATER ARE ALLOWED ONLY WHEN NECESSARY FOR PERFORMANCE AND COMPLETION OF CONSTRUCTION PRACTICES AND WHERE THEY DO NOT: CAUSE OR CONTRIBUTE TO A VIOLATION OF ANY WATER QUALITY STANDARD; CAUSE OR THREATEN TO CAUSE POLLUTION, CONTAMINATION, OR NUISANCE; OR CONTAIN A HAZARDOUS SUBSTANCE INA QUANTITY REPORTABLE UNDER FEDERAL REGULATIONS 40 CFR PARTS 117 AND 302. POTENTIAL POLLUTANTS INCLUDE BUT ARE NOT LIMITED TO: SOLID OR LIQUID CHEMICAL SPILLS;WASTES FROM PAINTS, STAINS, SEALANTS, GLUES, LIMES, PESTICIDES, HERBICIDES, WOOD PRESERVATIVES AND SOLVENTS; ASBESTOS FIBERS, PAINT FLAKES OR STUCCO FRAGMENTS;FUELS, OILS, LUBRICANTS, AND HYDRAULIC, RADIATOR OR BATTERY FLUIDS; FERTILIZERS, VEHICLE/EQUIPMENT WASH WATER AND CONCRETE WASH WATER; CONCRETE, DETERGENT ORFLOATABLE WASTES; WASTES FROM ANY ENGINE/EQUIPMENT STEAM CLEANING OR CHEMICALDEGREASING; AND SUPERCHLORINATED POTABLE WATER LINE FLUSHING. DURIN CONSTRUCTION, DISPOSAL OF SUCH MATERIALS SHOULD OCCUR IN A SPECIFIED AND CONTROLLED TEMPORARY AREA ON-SITE, PHYSICALLY SEPARATED FROM POTENTIAL STORMWATER RUN-OFF, WITH ULTIMATE DISPOSAL IN ACCORDANCE WITH LOCAL, STATE AND FEDERALREQUIREMENTS.22)ALL MANHOLES, VALVE BOXES AND SIMILAR APPURTENANT STRUCTURES SHALL BE LEFT BELOWSUBRADE DURING PAVING AND THE CONTRACTOR SHALL RAISE SAID STRUCTURES TO FINISHEDGRADE AFTER PAVING AND MAKE NECESSARY REPAIRS TO PAVEMENT.23)ALL EXISTING STREET INTERSECTIONS ARE TO BE OPEN FOR TRAFFIC AT THE END OF EACH WORKING DAY.24)CONTRACTOR SHALL MAINTAIN DUST CONTROL AND DIRT TRACKING PREVENTION AT ALL TIMESBY SWEEPING PAVED AREAS. DUST FROM EXPOSED UNPAVED AREAS SHALL BE CONTROLLED BYWATERING USING RECLAIMED WATER,IF AVAILABLE. NO WATER USED FOR CONSTRUCTION OROTHER DEBRIS SHALL ENTER THE STORM DRAIN SYSTEM.25)THE LAND SURVEYORS ACT, SECTION 8771 OF THE BUSINESS & PROFESSIONAL CODE, AND SECTIONS 732.05, 1492-5, 1810-5 OF THE STREETS AND HIGHWAY CODE REQUIRE THAT EXISTINGSURVEY MONUMENTS SHALL BE PROTECTED AND PERPETUATED. IF DAMAGED, THEY ARE TO BEREPLACED AND A RECORD OF SURVEY IS TO BE PREPARED BY THE CONTRACTOR'S SURVEYORAND FILED WITH THE CITY ENGINEER AND THE COUNTY SURVEYOR.26)ALL NECESSARY MATERIALS & COMPACTION TESTING RELATED TO STREET WORK IS TO BE ARRANGED FOR THE CITY USING A TESTING LABORATORY APPROVED BY THE CITY, PER BID ITEM.27)WORK IN PUBLIC STREETS, ONCE BEGUN, SHALL BE COMPLETED WITHOUT DELAY SO AS TO PROVIDE MINIMAL INCONVENIENCE TO THE PUBLIC.28)THE CONTRACTOR SHALL NOTIFY ADJACENT PROPERTY OWNERS OR OCCUPANTS OF THE PROPOSEDIMPROVEMENTS FRONTING THEIR PROPERTY PER SECTION 7-9 OF THE STANDARDSPECIFICATIONS.29)TREES, FOLIAGE, SIGNS, PARKING METERS AND OTHER IMPROVEMENTS SHALL BE PROTECTEDIN-PLACE AND ANY DAMAGE TO EXISTING IMPROVEMENTS, PUBLIC OR PRIVATE, SHALL BE REPLACED IN KIND.30)CONTRACTOR SHALL NOTIFY ALL AFFECTED BUSINESS AND RESIDENTS IN ACCORDANCE WITHTHE STANDARD SPECIFICATIONS BEFORE START OF ANY SPECIFIED CONSTRUCTION.31)NO STORAGE OF MATERIALS OR EQUIPMENT SHALL BE ALLOWED OVERNIGHT WITHIN PUBLIC RIGHT-OF-WAY. A TEMPORARY USE PERMIT (TUP) APPLICATION MUST BE FILLED TO THE CITY ENGINEER PRIOR TO STORAGE OF ANY EQUIPMENT OF MATERIALS ON PUBLIC OR PRIVATE PRIVATE PROPERTY WITHIN THE LYNWOOD CITY LIMITS.32)TRAFFIC CONTROL SHALL BE PROVIDED AT ALL TIMES IN ACCORDANCE WITH THE LATEST CAMUTCD AND A TRAFFIC CONTROL PLAN SHALL BE PREPARED BY THE CONTRACTOR AND APPROVED BY THE CITY.33)THE PRIME CONTRACTOR MUST GOLD A CALID CLASS "A" OR LICENSE ISSUED BY THE STATE OFCALIFORNIA.34)THE CONTRACTOR SHALL NOTIFY THE FOLLOWING AGENCIES 2 FULL WORKING DAYS PRIOR TOSTARTING ANY WORK:COUNTY OF LA FIRE DEPARTMENT 310-603-5255COUNTY OF LA SHERIFF'S DEPARTMENT 310-537-6111GAS COMPANY 310-605-7862EDISON 800-684-8123LYNWOOD WATER/ UTILITY DEPARTMENT310-603-0220, EXT 80135)AS-BUILTS OF THE COMPLETED PROJECT SHALL BE SUBMITTED FOR APPROVAL OF THE CITY ENGINEER.
GENERAL NOTESSTANDARD NOTE FOR PUBLIC IMPROVEMENT PLANS 49 8''W
2''G
WVWVWVWV
FH WM
NEWWM
WMSMHSMH
12''W
SMH
SMHSMHSMHSMH
8''W (ABAN.)8''W (ABAN.)WV WV8''W 8''W8''W (ABAN.)
FO
WM WM
GVTMH TMHTMH8''G 8''G 8''G 8''G 8''G 8''G
WVWV WVWVWV
GV
12''W 12''W 12''W 12''W 12''W 12''W
FH
W
8''SS8''SS8''SS 8''SS8''SS8''SS8''SS8''SS8''SS8''SS
FO FO FO FO FO8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''W 8''W 8''W 8''W 8''W 8''WWV1011 2''G
WV
WM WM SMH SMH
6''WFO
12''W
SMHSMHSMH
8''W8''W8''W 8''W
WM WM WM WM
NEWWM
NEWWM
WMWM WM WM WM
TMH
GV
8''G 8''G 8''G 8''G 8''G 8''G
12''W 12''W 12''W 12''W 12''W 12''W
FH
W
FHW
8''SS 8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS
FO FO FO FO FO8''SS8''SS8''SS8''SS8''SS8''SS 8''SS8''SS8''SS8''SS8''W 8''W 8''W 8''W 8''WWVWVWVWVWV1011 1011
CONSTRUCTION NOTES
LONG BEACH BOULEVARD
SPECIAL NOTES
BURTON AVE
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 11:54:12 AM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 LONG BEACH BOULEVARDWATER IMPROVEMENTSFROM EUCLID AVE. TO NORTH OF BURTON AVE. 1" = 40'
3 LONG BEACH BOULEVARDPALM AVE
CARLIN AVE
EUCLID AVE
CARLIN AVEBURTON AVE
EUCLID AVEPALM AVE
50 2''G
2''G
WV
SMHSMH SMH
8''SS8''SS8''SS6''W
6''W
61''W
8''W
6''W
SMHSMHSMHSMHSMHSMH
WVWV
WV
8''W
WM WM WM
WM
WM WM WM WMWM
NEWWM
NEWWM
TMH TMH8''G 8''G 8''G 8''G 8''G 8''G 8''G
12''W 12''W 12''W 12''W 12''W 12''W 12''W
FH
W
FH
W
FHW
8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS 8''SS8''SS
FO FO FO FO FO8''SS8''SS8''SS8''SS8''SS8''SS 8''SS8''SS8''SS8''SS 10''W 10''W 10''W 10''W 10''W
WVWVWV8''W 8''W 8''W 8''W 8''W 8''W 8''WWVWV WV WV
1011
10 1011
1011
12 27''SD27''SD12''W 16''G16''G
FH
WVWVWVWV
WVWV
WVWVWV
SMH
SMH
WVSCOWVWV
TMHSDMHWVFHGVGV
GV
FHWMSMHWMWV
8''SS
SMH
12''W
SMHSMH
SMHSMH
6''W
WM WM WM WM WM WMWM
NEWWM
TMH GV
GV
8''G 8''G 8''G 8''G 8''G
12''W 12''W 12''W 12''W
FHW
WV
WV
12''W8''SS8''SS8''SS8''SS8''SS8''SS8''SS8''SS 8''SS
FO FO FO FO8''SS8''SS8''SS8''SS 8''SS8''SS8''SS8''SS 8''SS 10''W 10''W 10''W 10''W
8''W 8''W 8''W 8''WWVWV1011
CONSTRUCTION NOTES
LONG BEACH BOULEVARDJOSEPHINE STVIRGINIA ST
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 11:56:49 AM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 LONG BEACH BOULEVARDWATER IMPROVEMENTSFROM MAGNOLIA AVE. TO JOSEPHINE ST. 1" = 40'
4 LONG BEACH BOULEVARDCEDAR AVEAGNES STMAGNOLIA AVE
VIRGINIA STJOSEPHINE ST
MAGNOLIA AVECEDAR AVEAGNES ST
SPECIAL NOTES
51 2''G
NEWWM12''W 8''SS
SMH
8''G 8''G
12''W 12''WFHW
8''SS
8''SS
8''SS
FO FO
8''SS
8''SS
8''SS8''W
WV 10 11 12
90 80
70 90
80 70
2''G 1''G
WM
12''W 8''SS6''W
SMH
E
GV
8''G
12''W
FHW
8''SS
8''SSFO8''SS8''SS8''W
8''W
WVWVWV 10 11
90 80
70 CONSTRUCTION NOTES
”
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 11:59:34 AM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 PALM AVENUE STA. 10+00.00 TO 12+10.791" = 40' 5 PALM AVENUE
PROFILESCALE10 13 11121112 10 13
LONG BEACH BLVD
CARLIN AVENUE STA. 10+00.00 TO 11+99.12
LONG BEACH BLVD
CARLIN AVENUELONG BEACH BLVDLONG BEACH BLVD
SPECIAL NOTES
52 6''W 8''SSFOSMH
WM
NEWWMNEWWM
NEWWM
WM
TMH 8''G
12''W
FHW
8''SS
8''SS
FO8''SS 8''SS8''W
WVWV 10 11 12
90 80
70 90
80 70
90 80
70 61''W6''W 8''SS
SMH
8''W
TMH8''G
12''W
FHW
8''SS8''SS
8''SS
8''SS8''WWVWV 10 11
10 CONSTRUCTION NOTES
”
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 12:00:29 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 BURTON AVENUE STA. 10+00.00 TO 12+17.971" = 40' 6 BURTON AVENUE
PROFILESCALE10 13 11121112 10 13LONG BEACH BLVD
MAGNOLIA AVENUE STA. 10+00.00 TO 11+95.47
LONG BEACH BLVD
MAGNOLIA AVENUE
SCHOOL ST
LONG BEACH BLVDLONG BEACH BLVD
SPECIAL NOTES
53 90
80 70
90 80
70 2''G
SMH
8''SS8''SS8''SS6''W 8''SS
10''SS
8''SS
8''SS
SMH
SMH
WM
WM
WMWM
8''G
8''G
12''W 12''W
FHW
8''SS
FO FO 8''SS
8''SS 10''W
10''WWVWVWV8''W 8''WWV
13 14
10 11 12 1310''SS
8''SS61''W8''W
8''SS
WM
W
NEWWM
11 10 11 12 13 1413
90 80
70 CONSTRUCTION NOTES
”
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 12:01:20 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 SCHOOL STREET STA. 10+00.00 TO 14+15.811" = 40' 7 SCHOOL STREETMAGNOLIA AVE
PROFILESCALE10 13 11121112 10 13
MAGNOLIA AVE
CEDAR AVENUE STA. 10+00.00 TO 13+27.51
LONG BEACH BLVD
CEDAR AVENUE
SCHOOL ST
SCHOOL STCEDAR AVE
CEDAR AVE
14 LONG BEACH BLVD
SPECIAL NOTES
54 2''G6''W 8''SS6''W
SMH
NEWWM
NEWWM
8''G
12''W
12''WFHW
8''SS8''SS
FO8''SS8''SS8''SS
10''W
8''W
WV 10 11 12
90 80
70 90
80 70
90 80
70 12''W 8''SS
SMHGV
8''G
12''W
FHW
8''SS
8''SS
FO8''SS 8''SS
10''W
WVWV 10 11
CONSTRUCTION NOTES
”
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
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12/10/2024 12:02:45 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024 AGNES STREET STA. 10+00.00 TO 12+12.401" = 40' 8 AGNES STREET
PROFILESCALE10 13 11121112 10 13LONG BEACH BLVD
VIRGINIA STREET STA. 10+00.00 TO 11+93.59
LONG BEACH BLVD
VIRGINIA STREETLONG BEACH BLVDLONG BEACH BLVD
SPECIAL NOTES
55 LONG BEACH BLVD
PALM AVE
PALM AVE
LONG BEACH BLVD
CARLIN AVE
CARLIN AVE
LONG BEACH BLVD
BURTON AVE
BURTON AVE
LONG BEACH BLVD
MAGNOLIA AVE
MAGNOLIA AVESCHOOL ST
CONSTRUCTION NOTES
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
Know what'sbelow.before you dig.Call
R
REVISIONS
NOBYDATEDESCRIPTIONAPP.
12/10/2024 12:04:34 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024
1" = 40'
9 SCALE: NONEDETAIL 1: CONNECTION(LONG BEACH BLVD. & PALM AVE.) SCALE: NONEDETAIL 2: CONNECTION (PALM AVE.)
SCALE: NONEDETAIL 3: CONNECTION(LONG BEACH BLVD. & CARLIN AVE.) SCALE: NONEDETAIL 4: CONNECTION (CARLIN AVE.)
SCALE: NONEDETAIL 5: CONNECTION(LONG BEACH BLVD. & BURTON AVE.) SCALE: NONEDETAIL 6: CONNECTION (BURTON AVE.)
SCALE: NONEDETAIL 7: CONNECTION(LONG BEACH BLVD. & MAGNOLIA AVE.)SCALE: NONEDETAIL 8: CONNECTION (MAGNOLIA AVE.)
DETAILS
SPECIAL NOTES
56 LONG BEACH BLVD
CEDAR AVE
SCHOOL ST
CEDAR AVECEDAR AVE
LONG BEACH BLVD
AGNES ST
AGNES ST
LONG BEACH BLVD
VIRGINIA ST
VIRGINIA ST
CONSTRUCTION NOTES
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
Know what'sbelow.before you dig.Call
R
REVISIONS
NOBYDATEDESCRIPTIONAPP.
12/10/2024 12:05:35 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024
1" = 40'
10 SCALE: NONEDETAIL 9: CONNECTION(LONG BEACH BLVD. & CEDAR AVE.) SCALE: NONEDETAIL 10: CONNECTION (SCHOOL ST. & CEDAR AVE.)SCALE: NONEDETAIL 11: CONNECTION(LONG BEACH BLVD. & AGNES ST.) SCALE: NONEDETAIL 12: CONNECTION (AGNES ST.)
SCALE: NONEDETAIL 13: CONNECTION(LONG BEACH BLVD. & VIRGINIA ST.) SCALE: NONEDETAIL 14: CONNECTION (VIRGINIA ST.)
DETAILS
SPECIAL NOTES
57 EUCLID AVECEDAR AVE
JOSEPHINE ST
LONG BEACH BLVD
CONSTRUCTION NOTES
”
SA LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECTSCALE:DATE:DECEMBER 2024DRAWN BY:HM & ARDESIGNED BY:JL & ARSHEETOF 11PLAN FILE NO:J.N. XXXX.XX.XXX PUBLIC WORKS DEPARTMENTAPPROVED BY:
MIR FATTAHI, P.E.DATE:ACTING CITY ENGINEERJORGE LOVO R.C.E. 75632DATE:
UNDER THE SUPERVISION OF:
Know what'sbelow.before you dig.Call
R
REVISIONS
NOBYDATEDESCRIPTIONAPP.
12/10/2024 12:06:39 PM - SA ASSOCIATES - LONG BEACH METER UPGRADE AND LINE ABANDONMENT PROJECT 12/10/2024
1" = 40'
11 SCALE: NONEDETAIL 15: CONNECTION(EUCLID AVE.)
DETAILS
SCALE: NONEDETAIL 16: CONNECTION(CEDAR AVE.)SCALE: NONEDETAIL 17: CONNECTION (BETWEENCEDAR AVE. & AGNES ST.)SCALE: NONEDETAIL 18: CONNECTION (BETWEENAGNES ST. & VIRGINIA ST.)SCALE: NONEDETAIL 19: CONNECTION (BETWEENVIRGINIA ST. & JOSEPHINE ST.) SCALE: NONEDETAIL 20: CONNECTION (JOSEPHINE ST.)SCALE: NONEDETAIL 21: CONNECTION (LONG BEACH BLVD.)
SPECIAL NOTES
58 AGENDA STAFF REPORT
DATE:
March 18, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Ahmad Ansari, Public Works and City Engineering Oversight SUBJECT:
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO SOLICIT BIDS FOR Annual Street Improvements - Priority 1 – FY 24/25 project
(CIP NO. 2101|2121|2357|2352|9056.68.142
)
Agenda Item # 8.4.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING PLANS
AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT OF NOTICE INVITING BIDS FOR THE ANNUAL STREET IMPROVEMENTS - PRIORITY 1 – FY 24/25 PROJECT (CIP NO. 2101|2121|2357|2352|9056.68.142).”
Background:
The City’s Capital Improvement Projects (CIP) are long-term infrastructure investments included in the Annual CIP, covering water, sewer, streets, parks, recreational amenities, and facilities. At the City Council meeting dated June 26, 2024, the Adoption of the Updated Second Year (Fiscal Year 2024-25) Budget was approved. Then, at the August 20, 2024, meeting, the City Council approved the Annual Street Improvement Program, which included the segments for the Annual Street Improvements – Priority 1 FY 24-25 Project.
Street improvements are important for safety, better traffic flow, and economic growth. They make streets safer for drivers, pedestrians, and cyclists, and help reduce congestion.
City Council City Council Regular Meeting 59
Improved streets attract businesses, increase property values, and support public transport.
They also help the environment by managing stormwater and encouraging walking or biking.
Overall, better streets create more accessible, pleasant, and healthier communities. City staff reached out to its on-call design engineering firms to request proposals for the design of the Annual Street Improvements – Priority 1 Project.
After consideration, the contract was awarded to Onward Engineering. The team at Onward Engineering has successfully completed the plans, specifications, and engineer's estimate for the project and ready to be published for bidding.
Discussion and Analysis:
The design for the Annual Street Improvements - Priority 1 FY 24/25 project (Project) has been completed and reviewed. The work is more specifically defined in the contract documents, but in general consists of, but is not limited to: Street resurfacing, and partial replacement of concrete sidewalks, curb and gutters, driveways approaches, and curb ramps, traffic signing, striping improvements.
The project limits for the Annual Street Improvements are:
Segment
From
To
108th Street
Alameda Avenue
Lorriane Street
108th Street
Lorriane Street
Santa Fe Avenue
Thorson Avenue
E.O.P.
Josephine Street
Thorson Avenue
Josephine Street
Agnes Avenue
Thorson Avenue
Agnes Avenue
Lavinia Avenue
Thorson Avenue
Lavinia Avenue
Magnolia Avenue
Thorson Avenue
Magnolia Avenue
Carlin Avenue
Sampson Avenue
Imperial Highway
Pendleton Avenue
Sampson Avenue
Pendleton Avenue
Abbott Road
Josephine Street
Virginia Avenue
Pope Avenue
Josephine Street
Pope Avenue
Duncan Avenue
The Notice Inviting Bids specifications indicate that the contractor is to complete the work before the expiration of sixty-five (65) working days from the date specified in a written “Notice to Proceed” from the City.
City Council City Council Regular Meeting 60
Upon council approval and authorization, staff will upload the proposal documents for advertisement on PlanetBids. Bidders will be able to view and download the project documents, addendums (if any), and submit their bid proposal for review. The lowest responsible responsive bidder will then be recommended to City Council for awarding of the project.
The bid schedule is as follows:
Release Date March 19, 2025
Last Date to Submit RFI Questions April 8, 2025, at 5:00 PM
Bid Due Date April 18, 2025, at 10:00 AM
City Council Awarding Date *Tentative May 6, 2025
Project Budget
The estimated project expenditures are as follows*:
Engineer Estimated Construction Cost
$1,500,000
Contingency (10%)
$150,000
Construction Management & Inspection
(10%)
$150,000
Labor Compliance and other related cost
(5%)
$75,000
Project Management (8%)
$120,000
Total Estimated Construction Cost
$1,995,000
* This may change based on the outcome of the actual bids.
City Council City Council Regular Meeting 61
3.18.25 Auth to Bid St Impv Fy 24-25 (Reso).docx
LYNWOOD FY25 SPECIFICATIONS - BID.pdf
Upon authorization by the City Council, staff will proceed with the bid phase of the project.
The City’s FY 24-25 CIP budget includes $2,000,000 of the following funds for this project:
(9056) 2020 LEASE REVENUE BONDS
$280,000
(2101) GAS TAX
$210,000
(2121) SB1
$500,000
(2357) MEASURE M BONDS
$800,000
(2352) MEASURE R
$210,000
FY 24-25 Approved Budget
$2,000,000
Fiscal Impact:
The City’s approved FY 24-25 CIP budget for this Project is $2,000,000. No additional funding is needed.
Coordinated With:
City Manager’s Office
City Attorney’s Office
Department of Finance and Administration Services
ATTACHMENTS:
Description
City Council City Council Regular Meeting 62
1 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE
ADVERTISEMENT OF NOTICE INVITING BIDS FOR THE ANNUAL STREET IMPROVEMENTS - PRIORITY 1 – FY 24/25 (CIP NO.
2101|2121|2357|2352|9056.68.142)
WHEREAS, at the August 20, 2024, meeting, the City Council approved the Annual Street Improvement Program, which included the segments for the Annual Street Improvements – Priority 1 Project FY 24-25; and
WHEREAS, City staff reached out to its on-call design engineering firms to request proposals for the design of the Annual Street Improvements – Priority 1 – FY 24/25 (Project) and awarded the design contract to Onward Engineering; and WHEREAS, the team at Onward Engineering has successfully completed the plans, specifications, and engineer's estimate for the Project; and WHEREAS, the Project scope of work includes but is not limited to street resurfacing, and partial replacement of concrete sidewalks, curb and gutters, driveways approaches, and curb ramps, traffic signing, striping improvements; and WHEREAS, the streets included are Thorson Avenue from Carlin Avenue to Cul De Sac, 108th Street from N. Alameda Street to Santa Fe Avenue, Sampson Avenue from Imperial Highway to Abbott Road, and Josephine Street from Virginia Avenue to Duncan Avenue; and
WHEREAS, the bid period is from March 19, 2025, through bid opening day, April 18, 2025, at 10:00 AM; and
WHEREAS, the City’s FY 24-25 CIP budget includes $2,000,000 of the following funds for this project: 2020 Lease Revenue Bonds - $280,000, GAS TAX - $210,000, SB1 - $500,000, Measure M Bonds - $800,000, Measure R - $210,000; and WHEREAS, the estimated construction cost is $1,995,000; and WHEREAS, no additional appropriation is needed at this time.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct and incorporates them herein as findings and as substantive part of this resolution.
63 2
Section 2. That the City Council approves the plans and specifications for the Annual Street Improvements – Priority 1 Project FY 24-25 (CIP No. 2101|2121|2357|2352|9056.68.142).
Section 3. That the City Council authorizes staff to solicit a Notice Inviting Bids for the Annual Street Improvements – Priority 1 Project FY 24-25 (CIP No. 2101|2121|2357|2352|9056.68.142).
Section 4. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.
Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its adoption.
(Signatures on Next Page)
64 3
PASSED, APPROVED and ADOPTED this 18th day of March 2025.
Rita Soto
Mayor
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Noel Tapia Julian Lee
City Attorney Interim City Manager
65 4
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 18 th day of March 2025, and passed by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true, and correct copy of Resolution No.XXX.XXX on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18th day of March 2025.
Maria Quinonez, City Clerk
66 City of Lynwood
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT No. 2101|2121|2352|2357|9056.68.142
THORSON AVE FROM CARLIN AVENUE TO CUL DE SAC
108TH STREET FROM N. ALAMEDA STREET TO SANTA FE AVENUE
SAMPSON AVENUE FROM IMPERIAL HIGHWAY TO ABOTT ROAD
JOSEPHINE STREET FROM VIRGINIA AVENUE TO DUNCAN AVENUE
Public Works Department
Bid Date: Friday April 18, 2025 @ 10:00 A.M.
PREPARED BY: Onward Engineering
For the City of Lynwood
67 i
Rita Soto
MAYOR
Gabriela
Camacho
Mayor Pro-Tem
Juan Muñoz-Guevara
Council Person
Luis Cuellar
Council Person
Lorraine Moore
Council Person
Julian Lee
Interim City Manager
Ahmad Ansari, P.E.
Public Works & City
Engineering Oversight
68 ii
CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
CONTRACT DOCUMENTS
FOR CONSTRUCTION OF
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
IN THE CITY OF LYNWOOD, CALIFORNIA
PROJECT NO. 2101|2121|2352|2357|9056.68.142
Bids Due by April 18, 2025 at 10:00 AM
Prepared By:
Justin Smeets, P.E.
Project Manager
Onward Engineering
69 CITY OF LYNWOOD
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
The Special Provisions contained in these Contract Documents have been prepared by, or under the direct supervision of, the following Registered Civil Engineer:
Engineer: Justin L. Smeets
Title: Project Manager
Name of Firm or Agency: Onward Engineering
70 iv
CITY OF LYNWOOD
CONTRACT DOCUMENTS
TABLE OF CONTENTS
PART 1 -- BIDDING AND CONTRACTUAL DOCUMENTS AND FORMS
Section 1.1 Notice Inviting Bids
1.2 Instructions to Bidders
1.3 Bid Documents
1.3.1 Bid (Proposal and Workers’ Compensation Certificate)
1.3.2 Bid Schedule
1.3.3 List of Subcontractors
1.3.4 Anti-Trust Claim
1.3.5 Non-Collusion Affidavit
1.3.6 Bid Bond (Bid Security Form)
1.3.7 Bidder’s General Information
1.3.8 Bidder’s Insurance Statement
1.4 Agreement and Bonds
1.4.1 Agreement Form
1.4.2 Performance Bond
1.4.3 Payment Bond
1.4.4 Certificates/Proof of Insurance and Endorsements
PART 2 -- SPECIAL PROVISIONS
Section 2.1 General, Terms, Definitions , Abbreviations, Units of Measure, and Symbols
2.2 Scope of the Wor k
2.3 Control of the Work
2.4 Control of Materials
2.5 Legal Relations and Responsibilities
2.6 Prosecution and Pr ogress of the Work
2.7 Measurement and Payment
2.8 Facilities for Agency Personnel
2.9 City Standards, Standar d Plans and Drawings
- Existing Improvements (Section 400 – Protect and Restoration) - Temporary Traffic Control (Section 600— Access)
PART 3 -- TECHNICAL PROVISIONS
PART 4 -- APPENDICES
Section 4.1 Appendix A – Department of Industrial Relations (DIR) Contractor Registration Number Form
71 v
4.2 Appendix B – Standard Plans fo r Public Works Construction (SPPWC Standards.)
4.3 Appendix C – Contract Change Order (CCO) Form
4.4 Appendix D – Substitution Request Form
4.5 Appendix E – Labor Code Se ctions 1771, 1775, 1777.5, 1813 and 1815
4.6 Appendix F – Project Sign
4.7 Appendix G – Engineering and / or Architectural Plans (Contract Drawings)
72 Part 1 BD - 1
CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
PART 1 - BIDDING AND CONTRACTUAL
DOCUMENTS AND FORMS
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
Section 1.1 Notice Inviting Bids
1.2 Instructions to Bidders
1.3 Bid Documents
1.3.1 Bid (Proposal and Workers’ Compensation Certificate)
1.3.2 Bid Schedule
1.3.3 List of Subcontractors
1.3.4 Anti-Trust Claim
1.3.5 Non-Collusion Affidavit
1.3.6 Bid Bond (Bid Security Form)
1.3.7 Bidder’s General Information
1.3.8 Bidder’s Insurance Statement
Section 1.4 Agreement and Bonds
1.4.1 Agreement Form
1.4.2 Performance Bond
1.4.3 Payment Bond
1.4.4 Certificates/Proof of Insurance and Endorsements
****************
73 Part 1 BD - 2
CITY OF LYNWOOD
1.1 NOTICE INVITING BIDS
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
1.1.1 NOTICE IS HEREBY GIVEN that bids for the ANNUAL STREET IMPROVEMENT PROJECT FY2025 will be received by the City of Lynwood, 11330 Bullis Road, Lynwood, California 90262 until Friday, April 18, 2025 @ 10:00 A.M., at which time they will be published on PlanetBids. The form of the bids shall be in accordance with the Instructions to Bidders, and any bids received after the time and date specified above will not be accepted. The Contractor is required to submit an “eBid” through the PlanetBids online platform.
All Questions should be addressed to the a ttention of Ahmad Ansari (Public Works Oversight) on PlanetBids by April 8, 2025 @ 5:00 P.M.
1.1.2 WITHDRAWAL OF BIDS. No Bidder shall withdraw its bi d for a period of sixty (60) days after the Bids have been publ icly opened, subject to the exceptions set forth in Section 5103 of the California Public Contract Code. This sixty (60) day review period may be extended upon the written request of the Engineer, and written approval of the affected Bidders.
1.1.3 DESCRIPTION OF THE WORK: The Work encompassed by the Project is more specifically defined in the Contract Documents, but in general consists of, but is not limited to, the following Work: Street resurfacing, and partial replacement of concrete sidewalks, curb and gutters, driveways approaches, and curb ramps, traffic signing, striping improvements.
The Work is to be completed before the expiration of SIXTY-FIVE (65) WORKING DAYS from the date specified in a written “Notice to Proceed” from the City.
1.1.4 AWARD OF CONTRACT:
(a) The City of Lynwood shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. Whenever additive or deductive items are included in a bid, the lowest bid shall be the lowest Total Bid Price on the Base Bid without consideration of the bid prices on any additive or deductive items. The City of Lynwood reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process to the extent permitted by law.
(b) As a condition of award, the successful bidder will be required to submit material data submittals payment and performance bonds and proof of insurance and endorsements as specified in the Contract Documents.
74 Part 1 BD - 3
1.1.5 BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of ten percent (10%) of the Total Bid Price, payable to the City of Lynwood.
1.1.6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid, unexpired Class A General Engineering Contractor license approved by the State of California Contractors State License Board at the time of submitting bids.
1.1.7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates and the latest revisions thereto are on file at the City Engineer’s Office of the City of Lynw ood located at 11330 Bullis Road, Lynwood, California 90262. The Contractor and any subcontractors shall pay not less t han said specified rates and shall post a copy of said wage rates at the project site.
1.1.7 a NOTICE REQUIREMENTS:
a. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered wit h the Department of Industrial Relations pursuant to Labor Code se ction 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
b. No contractor or subcontractor may be aw arded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
c. This project is subject to complianc e monitoring and enforcement by the Department of Industrial Relations.
d. The contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner.
1.1.8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time , without retention of any portion of the payment by the City by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code.
1.1.9 PRE-BID VISIT TO WORK SITE: Bidders are encouraged to visit work sites.
1.1.10 OBTAINING OR INSPECTING CONTRACT DOCUMENTS:
(a) All documents required for the review of Contractors to submit a valid and responsive bid are contained within this set of Contract Documents.
1.1.11 SUBMITING BID ON PLANETBIDS The Contractor is required to submit an “eBid” through the PlanetBids online platform. It is the Contractor’s responsibility to ensure that the 75 most complete and current version of the solicitation, including addenda, has been downloaded.
BY ORDER OF THE CITY COUNCIL, CITY OF LYNWOOD, CALIFORNIA
Maria Quiñónez, CITY CLERK
Date: August 16, 2023
City of Lynwood
Ahmad Ansari, P.E.
Public Works Oversight
Part 1 BD - 4
76 Part 1 BD - 5
CITY OF LYNWOOD
1.2 INSTRUCTIONS TO BIDDERS
1.2.1 DEFINED TERMS - Terms used in these Instructions to Bidders and the Notice Inviting Bids and not defined herein s hall have the meanin gs assigned to them in the General Provisions of the Standard Specifications for Public Works Construction (the “Greenbook”) latest Edition and the Special Provisions of the Contract Documents. The term "Bidder" shall mean one who submits a Bid directly to the City of Lynwood as distinct from a sub-bidder, who submits a Bid to a Bidder. The term "Engineer" shall be as defined in the Special Provisions. “Bid Documents” shall consist of those documents listed in Section 1.3 hereof.
1.2.2 COMPETENCY OF BIDDERS - In selecting the Lowest Responsible Bidder under the procedure set forth in Subsection 1.2.18 of these Instructions, consideration will be given not only to the financial standing of the Bidder, but also to the general competency of the Bidder for the performance of the Work covered by the Bid. To this end, each Bid shall be supported by a statement of the Bidder's recent expe rience on the form entitled "Bidder's General Information," bound herein. Résumés of key construction personnel who will be assigned to the Work shall also be required. Except as otherwise provided under Public Contract Code §20103.5, no Bid for the Work will be accepted from a contractor who does not hold a valid contractor's license in the State of California for the classifications named in the Notice Inviting Bids at the time of opening Bids.
1.2.3 DISQUALIFICATION OF BIDDERS - More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. If the City believes that any Bidder is interested in more than one Bid for the Work contemplated, all Bids in which such Bidder is interested will be rejected. If the City believes that collusion exists among the Bidders, all Bids will be rejected.
1.2.4 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE -
(a) It is the responsibility of each Bidder before submitting a Bid to examine the Contract Documents thoroughly; visit the site to become familiar with local conditions that may affect cost, progress, or performance of the Work; consider federal, state, and local laws and regulations that may affe ct cost, progress, or perfor mance of the Work; study and carefully correlate the Bidder's observations with the Contra ct Documents; and notify the Engineer of all conflicts, errors, or discrepancies noted in the Contract Documents.
(b) Reference is made to the Special Provisions for identification of those reports of explorations and tests of subsurface conditions at the site which may have been utilized by the Engineer in the preparation of the Contract Documents. However, such reports are NOT a part of the Contract Documents. The interpretation of such technical data, including any interpolation or extrapolation thereof, together with non-technical data, interpretations, and opinions contained therein or the completeness thereof is the responsibility of the Bidder.
(c) Copies of such reports and drawings will be made available for inspection by the City to any Bidder upon request. Those reports and drawings are NOT part of the Contract Documents, but any technical data contained therein upon which the Bidder is entitled to rely is limited to that set forth in the Special Provisions. 77 Part 1 BD - 6
(d) Subject to the provisions of Section 4215 of the California Government Code, information and data reflected in the Contract Documents with respect to underground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such underground utilities or others, and the City does not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Special Provisions.
(e) Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, underground utilities and other physical conditions, and possible changes in the Contract Docu ments due to differing conditions appear in the Standard Specifications and Special Provisions.
(f) Before submitting a Bid, each Bidder must, at Bidder's own expense, make or obtain any additional examin ations and investigations wh ich pertain to the physical conditions (surface, subsurface, and underground utilities) at or contiguous to the site or which otherwise may affect cost, progress, or performance of the Work and which the Bidder deems necessary to determine its Bid for performing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.
(g) Where feasible, upon request in advance, the City will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for submittal of a Bid. The Bidder shall fill all exploration and test holes made by the Bidder and shall repair damage, clean up, and restore the site to its former condition upon completion of such exploration.
(h) The lands upon which the Work is to be performed, the rights-of-way and easements for access thereto, and other lands designated for use by the Contractor in performing the Work are identified in the Plans (Contract Drawings) of the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by the Contractor.
Easements for permanent structures or permanent changes in existing structures will be obtained and paid for by the City unless otherwise specified in the Contract Documents.
(i) The submittal of a Bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of this Section; that without exception the Bid is premised upon performi ng the Work required by the Contract Documents and such means, methods , techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all the terms and conditions for performance of the Work.
1.2.5 INTERPRETATIONS - All questions about the meaning or intent of the Contract Documents shall be in writing and hand-delivered or mailed to the Engineer at the City of Lynwood, Public Works Dept., 11330 Bullis Road, Lynwood, California 90262. Faxes and e- mails will not be accepted. Interp retations or clarifications considered necessary by the Engineer in response to such questions will be resolved by the issuance of Addenda mailed or hand-delivered to all parties recorded by the Engineer or the City as having received the Contract Documents. Questions received less than 7 days prior to the date of opening Bids may not be answered. Only questions that have been resolved by formal written Addenda 78 Part 1 BD - 7
will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.
1.2.6 SUBMITTAL OF BIDS - The Bids shall be delivered by the time and to the place stipulated in the Notice Inviting Bids. It is the Bidder's sole responsibility to see that its Bid is received in proper time. Bids will not be accepted after the appointed time for opening of bids, no matter what the reason.
1.2.7 NON-RESPONSIVE BIDS – Non-responsive bids will be rejected. A bid shall be considered non-responsive for reasons including, but not limited to, the following:
1. The Bidder fails to furnish a price for all Bid Items in the Bid Schedule when there is more than one Bid Item in the Bid Schedule.
2. The Bidder attaches unauthorized modifications, conditions, limitations, or provisions to the Bid.
3. The Bidder fails to list the percentage of work to be performed by subcontractors.
4. The percentage of work to be performed by subcontractors exceeds 50% of the Total Bid Price.
5. The Bidder fails to attend a required pre-bid walk-through.
6. The Bidder fails to provide written acknowledgement of receipt of all Bid Addenda.
7 Other reasons as permitted by applicable law.
A bid may be considered non-responsive for reasons including, but not limited to the following: The Bidder fails to complete all items in Subsection 1.3.7 of the Bid Documents, Bidder’s General Information.
1.2.8 DISCREPANCIES IN BIDS - In the event that there is more than one Bid Item in the Bid Schedule, the Bidder shall furnish a price for all Bid Items in the Bid Schedule, and failure to do so shall render the Bid non-responsive and shall cause its rejection. In the event that there are Unit Price Bid Items in a Bid Schedule and the Item Amount listed for a Unit Price Bid Item does not equal the product of the Unit Price and the Estimated Quantity listed, the Unit Price shall govern, and the Item Amount will be adjusted accordingly. In the event that there is more than one Bid Item in a Bid Schedule and the amount listed in the “Total Bid Price for Unit Price Bid Schedule” box does not agree with the sum of prices listed in the “Item Amount” column, the prices listed in the “Item Amount” column on the Bid Schedule shall govern, and the amount listed in the “Total Bid Price for Unit Price Bid Schedule” box will be adjusted accordingly. The Contractor shall be bound by the foregoing adjustments, subject to the provisions of Section 5100 et seq. of the California Public Contract Code.
1.2.9 QUANTITIES OF WORK –
(a) The quantities of work or materials stated in unit price items of the Bid are supplied only to give an indication of the general scope of the Work; the City does not expressly or by implication agree that the actual amount of work or materials will correspond therewith. 79 Part 1 BD - 8
(b) In the event of an increase or decrease in the quantity of a unit price bid item, the total amount of work actually done or materi als or equipment furnished shall be paid for according to the unit prices established for such work under the Contract Documents; provided, that for unit price items, increases of more than 25 percent, decreases of more than 25 percent, and elimin ated items shall be adjusted as provided in Section 3 of the Standard Specifications and Special Provisions.
1.2.10 WITHDRAWAL OF BID - The Bid may be withdrawn by the Bidder by means of a written request, signed by the Bidder or its properly authorized representative. Such written request must be delivered to the place stipulated in the Notice Inviting Bids prior to the scheduled closing time for receipt of Bids.
1.2.11 RELIEF OF BIDDERS. – A Bidder shall be permitted to withdraw a Bid after the opening of Bids only if the bidder established to the satisfaction of the Engineer, all of the elements set forth in Section 5103 of the California Public Contract Code, including, but not limited to the following:
1. A clerical error was made by the Bidder in filling out the Bid, and the error was not due to error in judgment or carelessness in inspecting the site of the Work, or in reading the Plans or Specifications.
2. The clerical error caused the Bid to be materially different than the Bidder intended the Bid to be.
3. The Bidder gave the City Clerk written notice within five (5) days after the opening of Bid of the mistake, specifying in det ail the nature of the mistake and how the mistake occurred.
1.2.12 MODIFICATIONS - The completed Bid forms shall be without inte rlineations, alterations, or erasures. Oral, FAX, telegraphic, e-mail, or telephone Bids or modifications will not be considered.
1.2.13 LIQUIDATED DAMAGES - Provisions for Liquidated Damages, if any, shall be as set forth in the Agreement and the Special Provisions.
1.2.14 SUBSTITUTE OR "OR-EQUAL" ITEMS - The Work, if awarded, will be on the basis of materials and equipment described in the Pl ans or specified in the Special Provisions without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Plans or specified in the Special Provisions that a substitute or "or-equal" item of material or equipment may be furnished or used by the Contractor if acceptable to the Engineer, data substantiating a request for a substitution of an “or equal” item or items will not be considered by the Engineer until after the Effective Date of the Agreement. The procedure for submittal of any such application by the Contractor and consideration by the Engineer is set forth in Section 4 of the Standard Specifications, as amended by Section 2.4 of the Special Provisions. The form in Appendix D of the Contract Documents shall be used to request substitutions.
80 Part 1 BD - 9
1.2.15 DETERMINATION OF LOWEST RESPONSIBLE BIDDER –
(a) The Engineer shall first establish the “Apparent Lowest Bidder,” using the Total Bid Price set forth in the applicable Bid Schedule(s), subject to the calculation adjustment criteria set forth in Section 1.2.11 of these Instructions.
(b) After the Apparent Lowest Bidder has been established, the Engineer shall review the balance of the Bid Documents submitted by the Apparent Lowest Bidder to ascertain if that Bidder’s bid is responsive. In general, a bid is considered responsive if it has been completed and submitted in accordance with all of the requirements of the Bid Documents, Notice Inviting Bids, Instructions to Bidders, Special Provisions and any Bid Addenda.
(c) If the Bid submitted by the Apparent Lowes t Bidder is responsive, that Bidder’s qualifications will be reviewed by the En gineer to ascertain if the Bidder is responsible. A responsible bidder is one who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the Work r equired by the Contract Documents.
Consideration will be given to the qua lity and performance of work on past contracts, including previous work (if any) performed by the Bidder for the City.
(d) If the Engineer ascertains that the Apparent Lowest Bidder is responsible and has submitted a responsive bid, the Engineer shall report his findings to the City Council with a recommendation that the Bidder be awarded the contract for the work as the Apparent Lowest Responsible Bidder.
(e) Should the Engineer determine that the Bid submitted by the Apparent Lowest Bidder is not responsive or that such Bidder is not responsible, the Engineer shall review the responsiveness and responsibility of the next Apparent Lowest Bidder.
This process shall continue until an ap parent Lowest Res ponsible Bidder is determined and the Engineer’s findings and recommendations for award are reported to the City Council. If one or more Apparent Lowest Bidders are found by the Engineer to be non-responsive or non-responsible, those bidders shall be notified and given a reasonable opportuni ty to present additional relevant evidence bearing on their responsibility or bid responsiveness within seven (7) calendar days after the Bidder(s) receive such notice.
(f) Determinations and findings of the Engineer shall be reported as recommendations to the City Council. The City Council reserves the right reject any or all bids, and to waive any informali ties or irregularities to the extent permitted by law.
1.2.16 BID PROTEST PROCEDURES –
(a) Any protest of a proposed award to the Apparent Lowest Bidder must be submitted in writing to the City Engineer no later than 5:00 p.m. on the third (3rd) business day following the date of the bid opening.
(b) The initial protest must contain a complete statement of the basis for the protest.
The protest must state the facts and refer to the specific portion of the document 81 Part 1 BD - 10
or the specific statute t hat forms the basis for the protest. The protest must include the name, address, and telephone number of t he protesting party and the name, address and tel ephone number of any per son representing the protesting party.
(c) The party filing the protest must concurrently transmit a copy of the initial protest to the Apparent Lowest Bidder.
(d) The party filing the protest must have actually submitted a bid on the project. A subcontractor of a party filing a bid on this project may not submit a Bid Protest.
A party may not rely on the Bid Protest submitted by another bidder, but must timely pursue its own protest.
(e) The procedure and time limits set fort h in this Section are mandatory and are the bidder’s sole and exclusive remedy in the event of a Bid Protest. A Bidder’s failure to fully comply with these procedures shall constitute a waiver of any right to further pursue the Bid Protest, incl uding filing of a chal lenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or filing of any other legal proceedings.
(f) The City shall review all timely protests prior to award of the Bid by the City Council. The City shall not be required to hold an administrative hearing to consider a timely protest, but may do so at the option of the Engineer, or if otherwise legally required. At the time of the City Council’s consideration of the recommendation for award of the bid, the City Council shall also consider the merits of any timely protests and the Engineer’s recommendation thereon. The City Council may either accept the protest and award the bid to the next Lowest Responsible Bidder, or reject the protest and award to the Lowest Responsible Bidder.
(g) Nothing in this Section shall be construed as a waiver of the City Council’s right to reject all bids.
1.2.17 AWARD OF CONTRACT - Award of Contract, if it is awarded, shall be made to the Lowest Responsible Bidder as determined by the City Council, and a Notice of Award shall be sent to such Bidder. Unless otherwise specified, any such award will be made within the period stated in the Notice Inviting Bids that the Bids are to remain open, unless extended by mutual agreement of the bidders. Unless otherwise indicated, a single award will not be made for less than all the Bid Items of an individual Bid Schedule. In the event the Work is contained in more than one (1) Bid Schedule, the City may award schedules individually or in combination. In the case of two (2) or more Bid Schedules which are alternative to each other, only one of such alternative schedules will be awarded. Once the award is made, the successful Bidder shall secure all insurance, and shall furnish all proof of insurance/certificates with original endor sements attac hed and b onds required by the Contract Documents within ten (10) calendar days after receipt of the Notice of Award from the City.
Failure to provide City with the requi red bonds, insurance coverage, proof of insurance and/or endorsements within ten (10) calendar days of receipt of the Notice of Award may result in withdrawal of award and forfeiture of the Bidder's Bid Security.
82 Part 1 BD - 11
1.2.18 EXECUTION OF AGREEMENT - The Bidder to whom the proposed award is to be made shall execute a written agreement with the City in the form of Agreement set forth in Subsection 1.4.1 of the Contract Documents within ten (10) calendar days after receipt of the Agreement form from the City. Failure or refusal to enter into an Agreement as herein provided or failure to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the proposed award and forfeiture of the Bid Security.
If the lowest responsible bidder refuses or fails to execute the Agreement, the City may award the Contract to the second lowest responsible Bidder. If the second lowest responsible Bidder refuses or fails to ex ecute the Agreement, the City may award the Contract to the third lowest responsible Bidder. On the failure or refusal of such second or third lowest responsible bidder to execute the Agreement, each such bidder's Bid Security shall be likewise forfeited to the City.
1.2.19 WORKER'S COMPENSATION REQUIREMENT - The Bidder should be aware that in accordance with the laws of the State of California, the Bidder will, if awarded the Contract, be required to secure the payment of compensation to its employees pursuant to the Worker's Compensation Certification executed by Bidder as part of the Bid Proposal.
1.2.20 OTHER CONTRACT PROVISIONS.
The bidder’s attention is directed to other contract provisions in the Appendices section of these Contract Document s, which must be observed in the preparation of the proposal form and the submission of the bid.
END OF INSTRUCTIONS TO BIDDERS
83 Part 1 BD - 12
CITY OF LYNWOOD
1.3 BID DOCUMENTS
The following listed doc uments, identified in the lower right corner as "Bid Document", shall be fully executed and submitted with the Bid prior to the time of the opening of Bids.
1.3.1 Bid (Proposal and Workers’ Compensation Certificate)
1.3.2 Bid Schedule(s)
1.3.3 List of Subcontractors
1.3.4 Anti-Trust Claim
1.3.5 Non-Collusion Affidavit
1.3.6 Bid Bond (Bid Security Form)
1.3.7 Bidder’s General Information
1.3.8 Bidder’s Insurance Statement
Failure of a Bidder to fully execute and submit all of the listed documents with the Bid may result in the Bid being rejected as non-responsive.
84 Part 1 BD - 13
1.3.1 BID (PROPOSAL AND WORKERS’ COMPENSATION CERTIFICATE)
BID TO: CITY OF LYNWOOD, CALIFORNIA
The undersigned Bidder proposes and agrees, if this Bid is a ccepted, to enter into an agreement with the City in the form of agr eement included in Subsection 1.4.1 of the Contract Documents (the “Agreement”) to perform the Work as specified or indicated in said Contract Documents entitled:
ANNUAL STREET IMPROVEMENT PROJECT FY2025
CITY OF LYNWOOD PROJECT NO.
2101|2121|2352|2357|9056.68.142
Bidder accepts all of the terms and conditions of the Contract Documents, including without limitation those in the Notice Inviting Bids and the Instructions to Bidders dealing with the disposition of the Bid Security.
This Bid will remain open for the period stated in the Notice Inviting Bids, unless otherwise required by law.
Bidder will enter into the Agreement within the time and in the manner required in the Instructions to Bidders, and will furnish the proof of insurance/certificates, insurance endorsements, Payment Bond, Performance Bond, and all Licenses and Permits within the time and in the manner required by the Contract Documents.
Bidder has examined copies of all the C ontract Documents, including the following ADDENDA (receipt of which is hereby acknowledged):
Number 1 Date
Number 2 Date
Number 3 Date
Number 4 Date
Number 5 Date
Number 6 Date
Bidder has familiarized itself with the nature and ex tent of the Contra ct Documents, the Work, the site, the locality wh ere the Work is to be perfo rmed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress, or performance of the Work, and has made such independent investigations as Bidder deems necessary.
85 Part 1 BD - 14
In conformance with the current statutory requirements of California Labor Code Section 1860, et seq., the undersigned confirms the following as its certification:
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
Attached hereto are the following completed and fully-executed documents:
(1) Bid Schedule consisting of two (2) pages;
(2) List of Subcontractors;
(3) Anti-Trust Claim;
(4) Non-Collusion Affidavit;
(5) Bidder’s General Information; and
(6) Bidder’s Insurance Statement.
Bidder agrees to complete the Work required under the Contract Documents within the time stipulated in said Contract Documents, and to accept as full payment therefor the Total Bid Price based on the Lump Sum or Unit Bid Price(s) set forth in the attached Bid Schedule(s).
I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.
Dated:
Bidder:
By:
(Signature of Bidder’s Authorized Representative)
Title:
86 Part 1 BD - 15
1.3.2 UNIT PRICE BID SCHEDULE
Schedule of Prices for the Construction of the:
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
City of Lynwood PROJECT NO.
2101|2121|2352|2357|9056.68.142
BASE BID SCHEDULE
Item
No.
Unit Price Bid Item Estimated
Quantity
Unit Unit
Price
Item Amount
1 Mobilization and Demobilization (Not to
Exceed 5% of Total Bid) 1 LS $ $
2 Traffic Control, Public Convenience & Safety 1 LS $ $ 3 Cold Mill Ex. A.C. Pavement 1.5” 55,900 SF $ $
4 8" Excavation 2,700 CY $ $
5 Construct 1.5" C2-PG 64-10 AC Surface
Course, Per Typical Section.
1,538
TON
$ $
6 Construct 2" A.C. Base Course, Per
Typical Section. 1,269 TON $ $
7 Construct 4.5" Aggregate Base (95%
Relative Compaction). 1,502 CY $ $
8 Remove Existing and Construct New PCC
Curb Ramp Per SPPWC STD. Plan No. 111-5.
17 EA
$ $
9 Sawcut and Remove Ex. And Construct New 4"
Thick P.C.C. Sidewalk Per SPPWC Std. Plan
No. 122-2
2,275
SF
$ $
10 Sawcut and Remove Ex. And Construct
New PCC Curb and Gutter Per SPPWC
Std. Plan No. 120-2 A2-6. Curb Height to
Match Existing
225
LF
$ $
11 Sawcut and Remove Ex. And Construct
New PCC Curb Per SPPWC Std. Plan No.
120-2 A2-6. Curb Height to Match Existing
35 LF
$ $
12 Install Surface Applied Truncated Domes Per
SPPWC Std. Plan No. 111-5
3 EA $ $
13 Sawcut and Remove Ex. And Construct New
P.C.C. Cross Gutter and/or Spandrel Per
SPPWC Std. Plan No. 122-2.
750 SF $ $
87 Part 1 BD - 16
14 Sawcut and Remove Ex. And Construct New
P.C.C. Alley Driveway Per SPPWC Std. Plan
No. 130-3.
345 SF $ $
15 Sawcut and Remove Ex. And Construct New
P.C.C. Driveway Per SPPWC Std. Plan No.
110-2.
2,140 SF $ $
16 Adjust Water Valve Frame and Cover to Grade. 44 EA $ $ 17 Adjust Gas Valve Frame and Cover to
Grade. 2 EA $ $
18 Adjust Sewer Manhole Frame and Cover
to Grade. 11 EA $ $
19 Adjust Sewer Vault Frame and Cover to Grade. 1 EA $ $ 20 Adjust Storm Drain Manhole Frame and Cover
to Grade.
1 EA $ $
21 Furnish and Install Traffic Striping
(Thermoplastic).
1 LS $ $
22 Remove Existing Speed Bump and
Construct AC Speed Bump 1 EA $ $
TOTAL AMOUNT BASE BID IN FIGURES $
TOTAL BID PRICE:
$ (Price in Figures)
(Price in Words)
88 Part 1 BD - 17
QUANTITIES OF WORK:
The quantities of work or material stated in the Unit Price items of the Bid Schedule are supplied only to give an indication of the general scope of the Work. The City does not expressly nor by implication agree that the actual amounts of work or material will correspond therewith, and reserves the right after award to increase or decrease the quantity of any Unit Price Bid Item, by an amount up to 25 percent of increase or decrease, without a change in the unit prices, and shall have the right to delete any bid item in its entirety, and receive full credit in the amount shown in the Bid Schedule for the deleted item of Work.
Name of Bidder or Firm
IN CASE OF DISCREPANCY BETWEEN THE WORDS AND FIGURES, THE WORDS SHALL PREVAIL.
89 Part 1 BD - 18
INFORMATION REQUIRED OF BIDDER
1.3.3 LIST OF SUBCONTRACTORS
As required under Section 4100 et seq., of the Public Contract Code, the Bidder shall list below the name and business address of each subcontractor who will perform Work under this Bid in excess of one-half of one percent of the Contractor's Total Bid Price, or in the case of bids for the construction of streets or highways, including bridges, in excess of one-half of one percent of the Contractor’s Total Bid Price, or ten thousand dollars ($10,000), whichever is greater, and shall also list the portion of the Work which will be done by such subcontractor.
After the opening of Bids, no changes or substitutions will be allowed except as otherwise provided by law. The listing of more than on e subcontractor for each item of Work to be performed with the words "and/or" will not be permitted.
The Contractor shall perform, with its own organization, Contract work amounting to at least 50 percent of the Total Bid Price except that any designated “Specialty Items” may be performed by subcontract. The amount of any such “Specialty Items” so performed may be deducted from the Total Bid Price before computing the amount required to be performed by the Contractor with its own organization. The City will identify any "Specialty Items” in the Bid Schedule(s). Where an entire Specialty Item is subcontracted, the value of work subcontracted will be based on the Contract Unit Price for that item . When a portion of a Specialty Item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price for that item. This will be determined from information submitted by the Contractor and subject to approval by the Engineer.
Subcontractor
Contractor's
Percent
Work to be Performed
License
Number
of Total
Contract
Subcontractor's Name & Address
1. 2.
3. 4.
5. 90
Part 1 BD - 19
1.3.4 ANTI-TRUST CLAIM
Pursuant to Public Contract Code Section 7103.5, upon acceptance of its bid, Contractor agrees to the following: “In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of t he Business and Professions Code), ar ising from purchases of goods, services, or materials pursuant to the public works contract or t he subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.”
RESPECTFULLY SUBMITTED:
Contractor Name
Signature Address
City, State, Zip Tel ephone (with area code)
Title Date
Contractor's License No. Type of License
Federal I.D. No.
(SEAL--if Bid is by a corporation)
ATTEST
91 Part 1 BD - 20
1.3.5 NON-COLLUSION AFFIDAVIT
(To be Executed by Bidder and Submitted with Bid Pursuant to Public Contract Code Section 7106)
State of California, County of
, being first duly sworn, deposes and says that he or she is of
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Signature
Typed or Printed Name
Title
Contractor / Company / Bidder Name
Subscribed and sworn to before me this day of , 20
Notary Public in and for the State of California
My Commission Expires:
92 Part 1 BD - 21
1.3.6 BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and
as Surety, are
hereby held and firmly bound unto the City of Lynwood, a California Municipal Corporation, (hereinafter referred to as the “City”) in the penal sum of
DOLLARS
($ ), being not less than ten percent (10%) of the Total Bid Price, for the payment of which sum in lawful money of the United States, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns by these presents.
The Condition of the above obligation is such that whereas the Principal has submitted to City a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing with City for the completion / construction / demolition of Project No. 4011.68.123, entitled:
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
NOW, THEREFORE,
a. If said Bid shall be rejected, or
b. If said Bid shall be accepted and the Prin cipal shall execute and deliver to the City a contract in the form of agreement set forth in the C ontract Documents (properly completed in accordance with said Bid) within ten (10) calendar days after receipt of same from City, and shall, within the ti me and manner set forth in the Contract Documents, furnish a Bond for his/her faithful performance of said contract and for the payment of all persons performing labor or furnishing materials in connection therewith, the required proof of insu rance/certificates, required insurance endorsements, and shall in all other respects perform the agreement created by the acceptance of said Bid,
then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that t he liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the City may accept such Bid; and said Surety does her eby waive notice of any such extension. In the event suit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all costs incurred by t he City in such suit, including a reasonable attorney's fee to be fixed by the court.
93 Part 1 BD - 22
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers on this day of , .
PRINCIPAL SURETY
(Legal Company Name) (Legal Company Name)
By: By:
Title Title
(Corporate Seal) (Corporate Seal)
IMPORTANT: Surety companies executing Bonds must possess a certificate of authority from the California In surance Commissioner authorizing t hem to write surety insurance defined in Section 105 of the California Insurance Code, and if the Work or Project is financed, in whole or in part, with federal grant or loan funds, mu st also appear on the Treasury Department's most curr ent list (Circular 570 as amended). Notary acknowledgements for Principal and Surety signatures and Power of Attorney for Surety must be attached. THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent
or Representative in California
if different from above)
(Telephone Number of Surety and Agent
or Representative in California)
94 Part 1 BD - 23
1.3.7 BIDDER'S GENERAL INFORMATION
The Bidder shall furnish the following information. Failure to complete and attach all items may cause the Bid to be rejected as non-responsive.
1. BIDDER/CONTRACTOR'S Name and Street Address:
2. CONTRACTOR'S Telephone Number: ( )
Facsimile Number: ( )
3. CONTRACTOR'S License: Primary Cl assification
State License Number(s)
Supplemental License Classifications
4. Surety Company and Agent who will provide the r equired Bonds on this Contract:
Name of Surety:
Address:
Surety Company Agent:
Telephone Numbers: Agent ( ) Surety ( )
5. Type of Business Entity (Sole Proprietorship, Partnership, Corporation, etc.):
6. Corporation organized under the laws of the State of:
7. Is your business entity qualified to do business in the State of California?:
Date qualified.
8. List the names, addresses and titles of the principal members/officers of your business entity:
Name Title Address
95 Part 1 BD - 24
1.3.7 BIDDER'S GENERAL INFORMATION (Continued)
9. Number of years’ experience as contractor perfo rming the specific type of construction or Work required for this Project as set forth in the Contract Documents:
10. List at least three projects completed to date in volving construction or Work similar to that required for the completion of this Project:
a. Owner Address
Contact Class of Work
Phone Contract Amount
Project Date Completed
b. Owner Address
Contact Class of Work
Phone Contract Amount
Project Date Completed
c. Owner Address
Contact Class of Work
Phone Contract Amount
Project Date Completed
11. Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:
12. List the name and title of the person who will s upervise full-time the proposed work for your firm:
13. Is full-time supervisor an employee or an independent contractor?
14. Please attach resumes of key construction personnel who will be assigned to the Work on this Project.
Note: Bidder agrees that personnel named on this form and in the attached resumes will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the City.
15. A financial statement or other information and re ferences sufficiently comprehensive to permit an appraisal of your current financial condition may be required by the Engineer. 96 Part 1 BD - 25
1.3.8 BIDDER’S INSURANCE STATEMENT
(To Be Submitted with Bid)
BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance requirements set forth in Subsec tion 1.4.4 of the Bi dding and Contractual Documents and Forms, Subsection 2.7.2 of t he Special Provisions and elsewhere in the Contract Documents. Should the Bidder be awarded the contract for the Work, Bidder further certifies that it can meet all insu rance requirements set fo rth in the Contract Documents, including, but not limited to, pr oviding or requiring insurance coverage for subcontractors; naming of City as an additi onal insured, and providing waivers of subrogation. Bidder acknowledges and understands that all cost associated with providing and maintaining the required insurance cove rage are the sole responsibility of the Contractor and that th e costs of procuring and maintaini ng said coverage is included in Contractor’s Bid.
Bidder further agrees and certif ies that if awarded the contra ct, Bidder will provide the proof of insurance and endorsements required by the Contract Documents within ten (10) calendar days of receipt of the Notice of Award. Bidder acknowledges that failure to provide City with the required insuran ce coverage, proof of insurance and/or endorsements within ten (10) calendar days of receipt of the Notice of Award, may result in withdrawal of award and forfeiture of the Bidder's Bid Security.
Dated:
Bidder:
By:
(Signature of Bidder’s Authorized Representative)
Title:
97 Part 1 BD - 26
1.4.1 CITY OF LYNWOOD AGREEMENT
FOR CONSTRUCTION OF PROJECT NO.
2101|2121|2352|2357|9056.68.142
ENTITLED “ANNUAL STREET IMPROVEMENT PROJECT”
This agreement (the “Agreement”) is made and entered into on this day of , by and between the City of Lynwood , a California Municipal Corporation ("City") and , a
("Contractor"). City and Contractor are sometimes
hereinafter referred to individually as a “Party” and collectively as the “Parties.”
R E C I T A LS
City and Contractor, based upon t he mutual promises contained herein, do hereby agree as follows:
I. CONTRACT DOCUMENTS
This Agreement consists of the following Contract Documents, the terms and conditions of which are expressly incorporated as component parts of this Agreement as if herein set out in full or attached hereto:
A. Notice Inviting Bids, Dated April 18th, 2025
B. Instructions to Bidders.
C. Addenda.
D. Contractor’s Bid Proposal and Wo rkers’ Compensation Certificate dated , , and all other Bid Documents attached
thereto, including but not limited to:
1. Bid Schedule(s)
2. List of Subcontractors
3. Anti-Trust Claim
4. Non-Collusion Affidavit
5. Bidder’s General Information
6. Bid Bond (Bid Security Form)
7. Bidder’s Insurance Statement
E. Payment Bond.
F. Performance Bond.
G. Certificates/Proof of Insurance and Endorsements.
H. Certified Copy of the Lynwood Ci ty Council Resolution, not required.
I. Notice of Award dated .
J. Notice to Proceed dated .
K The Plans (Contract Drawings).
L. Special Provisions
M. Standard Specifications for Pub lic Works Construction, “Greenbook” latest Edition.
98 Part 1 BD - 27
N. Appendices A through H of the Contract Documents.
O. Reference Specifications.
P Approved and Fully-Exe cuted Change Orders.
Q. The Director of the D epartment of Industrial Relations’ Determination of Prevailing Wage Rates for Public Works for each craft or type of worker required to perform the Work under this Agreement.
II. CONTRACT PRICE
The City agrees to pay, and the Contractor agrees to accept as full payment for the Work outlined in the Contract Documents, the Contract Price of Dollars ($ )
subject to additions and deductions, if any, made in accordance with said Contract Documents. Progress payments shall not be made more ofte n than once each thirty (30) days, nor shall progress payments paid be in excess of ninety percent (90%) of the Contract Price at time of completion. Final payment to Contractor will be processed thirty- five (35) days after the City has recorded the Notice of Completion. Contractor may, upon Contractor's written request, and approved by the City Council, at Contractor's expense, deposit substitute securities, as stated in Government Code Section 16430, and as authorized by Public Contract Code, Section 22300, in lieu of retention monies withheld to insure performance.
Payment of undisputed amount s due under this Agreement, including the final payment due hereunder, is contingent upon the Contract or furnishing to the City an unconditional release by the Contractor of all claims against the City arising by virtue of this Agreement related to those amounts. Disputed claims in stated amounts may be specifically excluded by Contractor from the operati on of any release. No payment , final or otherwise, shall operate to release the Contractor or its sure ties from obligations arising under this Agreement or the bonds and warranties furnished hereunder . No payment shall be construed as an acceptance of any of the Work or of defective or improper materials.
III. BONDS
Within ten (10) calendar days of receiving t he Notice of Award and prior to Contractor’s commencement of the Work, Contractor shall fu rnish to City, using the forms set forth in the Bid Documents, a Labor and Materials Payment Bond in an amount equal to one hundred percent (100%) of the Contract Price, and a Perf ormance Bond in an amount equal to one hundred percent (100%) of the C ontract Price, said bonds to be in conformance with the Contract Documents, including but not limited to, the General Specifications and Subsection 2.2.2 of the Special Provisions.
IV. INDEMNITY
Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its respective elected and appointed boards, offi cials, officers, agents, employees, representatives and volunteers (individually and collectively referred to hereinafter as “Indemnitees”) free and harmless from any and all claims, demands, causes of action, 99 Part 1 BD - 28
costs, expenses, liabilities, lo sses, damages or injuries, in law or equity, regardless of whether the allegations are false, fraudulent, or groundle ss, to property or persons, including wrongful death, to the extent arising out of or incident to any acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the perform ance of the Work or this Agreement, including claims made by subcont ractors for nonpayment, including without limitation the payment of all consequential damages and attorney fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, with counsel of City’s choosing, any and all such aforesaid suits, ac tions or other legal proceedings of every kind that may be brought or instituted against Indemnitees. To the extent of its liability, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against Indemnitees in any su ch suit, action or other legal proceeding.
Contractor shall reimburse Indemnitees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The only limitations on this provis ion shall be those imposed by California Civil Code Section 2782.
This obligation to indemnify and defend Indemnitees as set fo rth herein shall survive the termination of this Agreement and is in addi tion to any rights which City may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to City.
V. INSURANCE
Without limiting Contractor’s indemnification of Indemnitees as set forth in Section IV of this Agreement, Contractor shall obtain, pr ovide and maintain, at its own expense, the types and amounts of insurance described in S ubsection 2.7.2 of the Special Provisions of the Contract Documents. Such insurance shall be in force prior to Contractor commencing any Work under this Agreement and shall remain in force for the duration of this Agreement and for any other such period as may be required herein. Contractor shall provide proof of the requir ed insurance coverage and the endorsements specified in Subsection 2.7.2 of the Special Provisions within ten (10) calendar days of receipt of the Notice of Award.
VI. INELIGIBLE SUBCONTRACTORS
In accordance with the provisions of Section 6109 of the California Public Contract Code, Contractor agrees that it shall not perfo rm any work under this Agreement with a subcontractor who is ineligible to perform work on a public works contract pursuant to Sections 1777.1 and 1777.7 of the California Labor Co de. Contractor further acknowledges that any contra ct on a public works proj ect entered into between a contractor and debarred subcontractor is vo id as a matter of law, and a debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. An y public money that is paid or may have been paid to a debarred subcontractor by a Contractor for work performed on this Project shall be 100
Part 1 BD - 29
returned to the City. The Cont ractor shall be responsible for the payment of wages to workers of a debarred subcontractor who have been allowed to work on the Project.
VII. COMMENCEMENT OF WORK AND LIQUIDATED DAMAGES
The Contractor shall commence the Work r equired by this Agreement within ten (10) calendar days of the date specified in the Notice to Proceed from the City and shall complete all Work as specified in the C ontract Documents within SIXTY-FIVE (65) CALENDAR DAYS from the date in said Notice.
City and Contractor have discussed the provisions of Government Code Section 53069.85 and the damages that may be incurred by City if the Work is not completed within the time specified in this Agreement. The City and Contractor hereby represent that at the time of signing this Agreement, it is impracticable and extremely difficult to fix the actual damage which will be incurred by City if the Work is not completed within the number of calendar days allowed. Accordingly, City and C ontractor agree that the sum of $500.00 per calendar day is a reasonable sum to assess as Liquidated Damages to City by reason of the failure of Contractor to complete the Work within the time specified.
VIII. CERTIFICATION UNDER LABOR CODE SECTION 1861
By signing this Agreement, Contractor makes the following certification required by Section 1861 of the California Labor Code:
“I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be in sured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that C ode, and I will comply with such provisions before commencing the performance of any Work under this Agreement.”
IX. APPRENTICES
The Contractor acknowledges that, in accordance with Section 1777.5 of the State Labor Code, he/she will be held responsible for compliance with the provisions of this Section for all apprenticeable occupations.
X. SUBSTITUTION OF SUBCONTRACTORS
The Contractor hereby agrees to reimburse t he City for costs incurred by the City in the substitution of subcontractor s. Where a hearing is held pur suant to the provisions of Section 4100 et seq. of the Public Contra ct Code by the City or a duly appointed hearing officer, the Clerk of the Cit y of Lynwood shall prepare and cert ify a statement of all costs incurred by the City for investigation and conduct of the hearing, including the costs of any hearing officer and shorthand reporter appointed.
The statement shall then be sent to the Contractor, who shall reimburse the City for such costs. If not paid separately, such reimbursement may be deducted from any money due and owing to the Contractor prior to the City’s acceptance of the Project. 101
Part 1 BD - 30
XI. LICENSES
Contractor acknowledges and agrees that Contractor must have all appropriate contractor's licenses. Contractor further warrants and represents that he/she/they has/have the appropriate contractor's license to pursue the work hereunder. Contractor's failure to have or maintain all appropriate licenses during the entire term of this Agreement shall be cause for the immediate and summary termination of this Agreement by City.
Contractor shall be liable for all City's cost s incurred to complete the Work under this Agreement in the event of such termination.
XII. EMPLOYMENT DISCRIMINATION PROHIBITED
Pursuant to California Labor Code Section 1735 and other applicable provisions of law, the Contractor and its subcontractors shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status , sex, age, political affiliation or sexual orientation in the per formance of Work under this Agreement. The Contractor will take affirmative action to in sure that employees are treated during employment or training without regard to their of race, relig ious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, political affiliation or sexual orientation.
XIII. PREVAILING WAGES
The Contractor is aware of the requirem ents of Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regu lations, Title 8, Se ction 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.
Since the work covered by this Agreement involves an applicable “public works” or “maintenance” project, as def ined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more , Contractor agrees to fully comply with such Prevailing Wage Laws as set forth in the foregoing statut es and in the Special Provisions of the Contract Documents.
XIV. AUTHORITY TO EXECUTE
The person or persons executing this Agr eement on behalf of Cont ractor warrants and represents he/she/they has/hav e the authority to execute th is Agreement on behalf of his/her/their corporation, partnership, or business entity and warrants and represents that he/she/they has/have the authority to bind Contractor to the performance of its obligations hereunder.
XV. ASSIGNMENT; GOVERNING LAW
This Agreement may not be assigned by Contract or, in whole or in part, without the prior written consent of the City. This Agreement and any disput e arising hereunder shall be governed by the law of the state of California.
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Part 1 BD - 31
XVI. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Contractor’s regular business hours or by facsimile before or during Contractor’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth below, or to such other addresses as the Parties may, from time to time, designate in writing pursuant to the provisions of this Section.
City Contractor
City of Lynwood
Attn: City Engineer Attn:
11750 Alameda Street
Lynwood, CA 90262
Fax No. (310) 635-0493 Fax No.
XVII. ATTORNEYS FEES
Should either Party bring any action to protect or enforce it s rights under this Agreement or the Contract Documents, the prevailing party in such action shall be entitled to recover, in addition to all other relief, its reasonable attorney’s fees and costs.
XVIII. WARRANTY
All Work shall be warranted by Contractor against defective workmanship and materials for a period of one (1) year form the date the Work is accepted as complete by the Lynwood City Council. The contractor sha ll replace or repair any such defective work in a manner satisfactory to Engineer, follo wing notice from Engineer s pecifying the work to be done and the time in which replacement or repair shall be completed. If Contractor fails to make such replacement or repair within the time s pecified in the notice, the City may perform the needed repairs and Contractor’s sureties shall be liable for the cost thereof.
XIX. ENTIRE AGREEMENT, WAIVER AND MODIFICATION
This Agreement contains the completely final, entire, and exclus ive agreement between the Parties with respect to the subject matter hereof, and no waiver, alteration, or modification of any of the provisions her eof or rights to act hereunder shall be binding unless made in writing signed by both Parties. Any attempted modification, amendment, or alteration in violation hereof shall be void.
IN WITNESS WHEREOF , each of the Parties hereto has caused the Agreement to be executed in its name on its behalf by a duly authorized officer as of this day and year first above written.
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Part 1 BD - 32
CITY OF LYNWOOD CONTRACTOR
LEGAL NAME OF FIRM
By:
Rita Soto
By:
Signature of Chairman of Board,
Mayor President, or Vice President
Attest:
(Typed/Printed Name)
By:
Maria Quiñónez (Title)
City Clerk
By:
Signature of Secretary, Assistant
Approved as to Form: Secr etary, CFO, or Assistant
Treasurer
By:
Noel Tapia (Typed/Printed Name)
City Attorney
(Title)
[NOTARY REQUIRED FOR SIGNATURE(S) OF CONTRACTOR]
104
Part 1 BD - 33
1.4.2 CONTRACT PERFORMANCE BOND
(CALIFORNIA PUBLIC WORKS)
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the City of Lynwood (referred to hereinafter as "City") has entered into an Agreement dated (re ferred to hereinafter as the “Agreement”) with
(hereinafter designated as “Contractor” or "Principal"), for construction of, ANNUAL STREET IMPROVEMENT PROJECT No. 2101|2121|2352|2357|9056.68.142 ( hereafter referred to as the “Project”).
WHEREAS, the Work to be performed by the Contractor is more particularly set forth in the Agreement for the Project, the terms and conditions of which, including those set forth in the Contract Documents incorporated as component parts the of Agreement, are expressly incorporated herein by this reference; and
WHEREAS, the Contractor is required by the Agreement to perform the terms thereof and to provide a bond both for the performance and guaranty thereof.
NOW, THEREFORE, we, , the undersigned
Contractor, as Principal, and , a corporation
organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto City in t he penal sum of
Dollars ($ )
lawful money of the United States, said su m being not less than 100 percent of the total amount payable by the City under the terms of the Agreement, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the bounden Principal, his/her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the undertakings, terms, covenants, conditions and agreements set forth in th e Agreement and any alteration thereof made as therein provided, on his/her or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill the one-year guarantee of all materials and workmanship; and indemnify and save harmless the City, its officers, officials, employees, authorized agents and volunteers, as stipulated in the Agreement, then this obligation shall bec ome null and void; ot herwise it shall be and remain in full force and effect. In the event suit is brought on this bond, said Surety will pay to City a reasonable attorney's fee to be fixed by the Court. 105
Part 1 BD - 34
As a condition precedent to the satisfactory completion of the Agreement, unless otherwise provided for in the Agreement, the above obligation shall hold good for a period of one (1) year after the acceptance of the Work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or c aused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall lim it the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Agreement, the Surety shall remedy the default pursuant to the Agreement, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Agreement; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bid der, arrange for a Contract between such bidder, the Surety and the City, and make av ailable as Work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Agreement and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with California law and make available as Work progresse s sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragr aph shall mean the total amount payable to Contractor by the City under the Agreement and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. Surety expr essly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement, or to the Project or to the Work to be perform ed thereunder, or the Specificat ions accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement, or to the Project, or to the Work or to the Specifications. Said Surety also hereby waives the provisions of sections 2819 and 2845 of the California Civil Code. 106
Part 1 BD - 35
No final settlement between the City and the C ontractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, the above-bounden parties have executed this instrument this day of , , the name and corporate seal of each
corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.
PRINCIPAL:
(seal)
By
SURETY:
(seal)
By
Attorney-in-Fact
The rate of premium on this bond is per thousand. The total amount of premium charged, $ . (These blanks must be fill ed in by corporate surety.)
IMPORTANT: Surety companies executing Bonds must possess a certificate of authority from the California In surance Commissioner authorizing t hem to write surety insurance defined in Section 105 of the California Insurance Code, and if the Work or Project is financed, in whole or in part, with federal gr ant or loan funds, must also appear on the Treasury Department's most current list (Circular 570 as amended). Notary acknowledgements for Principal and Surety signatures and Power of Attorney for Surety must be attached. THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) (Name and Address of Agent/Representative in California if different)
(Telephone Number of Surety/Agent
Or Representative in California
107
Part 1 BD - 36
STATE OF CALIFORNIA )
) ss.
COUNTY OF )
On this day of , in the year , before me,
, a Notary Public in and for said state, personally
appeared , known to me (or proved to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the (Surety) and acknowledged to me that he/she subscribed the name of the (Surety) thereto and his/her own name as Attorney-in-Fact.
Signature of Notary Public in and for said State
(SEAL)
My commission expires on:
NOTE: A copy of the power of attorney to local representatives of the bonding company must be attached hereto.
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the
Secretary of the cor poration named as Principal
to the within bond; that who signed
the said bond on behalf of the principal was then of said corporation; that I know hi s/her signature, and his/her signat ure thereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said Corporation by authority of its governing board.
Signature of Corporate Principal
108
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1.4.3 CONTRACT PAYMENT BOND
(CALIFORNIA PUBLIC WORKS)
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the City of Lynwood , (referred to hereinafter as "City") has entered into an agreement dated (referred to hereinafter as the “Agreement”) with , (hereinafter designated as t he "Contractor" or “Principal”), for ANNUAL STREET IMPROVEMENT FY2025 PROJECT No.
2101|2121|2352|2357|9056.68.142.
WHEREAS, Contractor is required to furn ish a bond in connection with the Agreement, and pursuant to Section 3247 of the California Civil Code.
NOW, THEREFORE, we, , the undersigned
Contractor, as Principal, and , a corporation
organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto City and to any and all persons, companies or corporations entitled to file stop notices under Section 3181 of the California Civil Code, in the penal sum of Dollars ($ ), lawful money of the United States, said sum being not less than 100 percent of the total amount payable by City under the te rms of the Agreement, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Contractor, his/her or its heirs, executors, administrators, successors or assigns, or subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, items, implements or machinery used in, upon, for or about the performance of the Work required by the Agreement; or fails to pay (1) any of the persons named in Civil Code Section 3181, (2) amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Agreement, or (3) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to the work and labor provided pursuant to the Agreement, said Surety will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In the event suit is brought upon this bond, said Surety will pay to City a reasonable attorney's fee to be fixed by the Court. In addition to the provisions hereinabove, it is agreed that this bond will inure to the benefit of any and all persons, companies and corporations entitled to serve stop notices under Section 3181 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement or to the Work to be performed thereunder or the Specificati ons accompanying the same; shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work or to the Specifications. Said Surety also hereby waives the provisions of sections 2819 and 2845 of the California Civil Code.
109
Part 1 BD - 38
No final settlement between the City and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, the above-bounded parties have executed this instrument this day of , , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.
PRINCIPAL:
(seal)
By
SURETY:
(seal)
By
Attorney-in-Fact
IMPORTANT: Surety companies executing Bonds must possess a certificate of authority from the California In surance Commissioner authorizing t hem to write surety insurance defined in Section 105 of the California Insurance Code, and if the Work or Project is financed, in whole or in part, with federal gr ant or loan funds, must also appear on the Treasury Department's most current list (Circular 570 as amended). Notary acknowledgements for Principal and Surety signatures and Power of Attorney for Surety must be attached. THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) (Name and Address of Agent/Representative in California if different)
(Telephone Number of Surety/Agent
or Representative in California)
STATE OF CALIFORNIA )
) ss.
COUNTY OF )
110
Part 1 BD - 39
On this day of , in the year , before me,
, a Notary Public in and for said state, personally
appeared , known to me (or proved to me on the
basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the (Surety) and acknowledged to me that he/she subscribed the name of the (Surety) thereto and his/her own name as Attorney-in-Fact.
Signature of Notary Public in and for said State
(SEAL)
My commission expires on:
NOTE: A copy of the power of attorney to local representatives of the bonding company must be attached hereto.
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the
Secretary of the cor poration named as Principal
to the within bond; that who signed
the said bond on behalf of the principal was then of said corporation; that I know hi s/her signature, and his/her signat ure thereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said Corporation by authority of its governing board.
Signature of Corporate Principal
(CORPORATE SEAL)
111
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1.4.4 CERTIFICATES / PROOF OF INSURANCE
AND ENDORSEMENTS
The Contractor shall not commence any of the Work or begin any performance under the Agreement until he/she obtains, at his/her own and sole cost and expense, all required insurance as stipulated by the City. The r equired insurance shall be provided by the Contractor in conformance with the require ments of Subsection 2.7.2 of the Special Provisions and may include the following:
Workers' Compensation Insurance
Commercial General Liability and Busi ness Automobile Liability Insurance Course of Construction or Builder’s Risk Insurance
Flood Insurance
The insurance company or companies utilized by the Contractor shall be authorized and admitted to transact business in the State of California and to issue policies in the amounts required pursuant to t he provisions of Subsection 2.7.2 of the Special Provisions. All insurance required shall be placed with insurers with a current A.M. Best's rating of no less than A:VII, and shall contain the endorsements specified in Subsection 2.7.2.
Within ten (10) calendar days after receipt of the Notice of Award, Contractor shall furnish to the City for approval as to sufficiency and form, certificates of insurance and original endorsements evidencing the r equired coverage set forth in Subsection 2. 7.2 of the Special Provisions. Endorsements and certificates are to be signed by a person authorized by the insurer to bind coverage on the insu rer’s behalf. If the insurance called for is provided by more than one company, a separate certificate and the required endorsements shall be provided by each company.
City reserves the right to request complete, ce rtified copies of all required insurance policies and endorsements at any time.
Failure to provide City with the require d insurance coverage, proof of insurance and/or endorsements within ten (10) calendar days of receipt of the Notice of Award, may result in withdrawal of award and forfeiture of the Bidder's Bid Security. 112
Part 1 BD - 41
ADDENDUM
By executing this Addendum, Contractor acknowledges and agrees that the work performed pursuant to the above referenced Agreement is subj ected to all applicable provisions.
Payment of Minimum Comp ensation to Employees. Contractor shall be obligated to pay not less than the General Prevailing Wages Rate as required by applicable law.
A. Prevailing Wage Requirements. California Labor Code requi res the payment of not less than the general prevailing rate of per diem wages and rates for holiday and overtime and adherence to all labor standards and regulations. The General Prevailing Wages Rates may be adjusted th roughout the term of this Agreement.
Notwithstanding any other provision of th is Agreement, Contractor shall not be entitled to any adjustment in compensation rates in the event there are adjustments to the General Prevailing Wages Rates.
B. Reports. Contractor shall not perform on site work on this contract until labor compliance documents are filed. Contract or agrees to cooperat e with the City to fulfill its notifications requi rement to the DIR, as r equired by DIR’s PWC-100 form or any other required form, and Contract or agrees to provid e to the City the information required by the DIR, as generally set fo rth in Labor Code Section 1773.3. By signing this form, Contractor, a nd all of its subcont ractors, represents that it has registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions under Labor Code section 1771.1(a)] and paid the annual fee due to the DIR, unless the Contractor meets an exception recognized by the DIR or by the law.
C. Furnishing of Electronic Certified Payroll Records to Labor Commissioner.
Contractor and subcontractor agree to furnish the required electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement), in the manner and under the time frame required by law.
D. Audit Rights . All records or documents require d to be kept pursuant to this Agreement to verify compliance with the Wage Requirement shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, Cit y Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is prac tical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be available at CONTRACTOR’s address indica ted for receipt of notices in this Contract.
E. Enforcement.
1. General. CONTRACTOR acknowledges it has read and understands that, pursuant to the terms and conditions of this Agreement, it is required to comply 113
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with the Wage Requirement and to submit certain doc umentation to the City establishing its compliance with such requirement. (“Documentation Provision.”) CONTRACTOR further acknowledges t he City has determined that the Wage Requirement promotes each of the following (collectively “Goals”):
a. It protects public job opportunities and stimulates the City’s economy by reducing the incentive to recruit and pay a substandard wage to labor from distant, cheap-labor areas.
b. It benefits the public through the s uperior efficiency of well-paid employees.
c. It increases competition by promot ing a more level playing field among contractors with regard to the wages paid to workers.
2. CONTRACTOS’s Breach of Prevailing Wage/Living Wage Provisions.
WITHOLDING OF PAYMENT: CONTRACTOR agrees that the Documentation Provision is critical to the City’s ability to monitor CONTRACTOR’s compliance with the City’s public wage obligations . CONTRACTORS further agrees its breach of the Documentati on Provision or general pu blic wage obligations results in the need for additional enforcem ent action to verify compliance with this Addendum. In light of the critical importanc e of the Documentation Provision, the City and CONTRACTOR agree that CONTRACTOR’s compliance with this Addendum is an expre ss condition of City’s obligation to make each payment due to the CONTRA CTOR pursuant to this Agreement.
THE CITY IS NOT OBLIGATED TO MAKE ANY PAYMENT DUE THE
CONTRACTOR UNTIL CONTRACTOR HAS PERFORMED ALL OF ITS
OBLIGATIONS UNDER THESE PROVIS IONS. THIS PR OVISION MEANS
THAT CITY CAN WITHOLD ALL OR PART OF A PAYMENT TO
CONTRACTOR UNTIL ALL REQUIRED DOCUMENTATION IS SUBMITTED.
Any payment by the City despite CONTRA CTOR’s failure to fully perform its obligations under these prov isions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any s ubsequent breach of this Documentation Provision or public wage obligations of the Contractor and the City. 114
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CITY OF LYNWOOD
DEPARTMENT OF PUBLIC WORKS
PART 2 - SPECIAL PROVISIONS
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
Section 2.1 General, Terms, Definitions , Abbreviations, Units of Measure, and Symbols
2.2 Scope of the Wor k
2.3 Control of the Work
2.4 Control of Materials
2.5 Legal Relations and Responsibilities
2.6 Prosecution and Pr ogress of the Work
2.7 Measurement and Payment
2.8 Facilities for Agency Personnel
2.9 City Standards, Standar d Plans and Drawings
- Existing Improvements (Section 400 – Protect and Restoration) - Temporary Traffic Control (Section 600— Access)
* * * * *
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CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
PART 2 - SPECIAL PROVISIONS
ANNUAL STREET IMPROVEMENT PROJECT FY2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
SECTION 2.1 – GENERAL, TERMS, DEFI NITIONS, ABBREVIATIONS, UNITS OF
MEASURE, AND SYMBOLS
2.1.1 GENERAL
The following additions/modifications are hereby made to the Standard Specifications:
2.1.1.1 Standard Specifications. - The Work hereunder shall be done in accordance with the Standard Specifications of the City of Lynwood, Standard Specifications for Public Works Construction ("Greenbook"), latest Edition, including all current supplements, addenda, and revisions thereof, the City Standard Plans identified in the Appendix, and the Special Provisions set forth in this Part 2 of the Contract Documents.
In case of conflict between the technica l provisions of the Caltrans Standard Specifications, latest Edition and th ese Special Provisions, these Special Provisions shall take precedence over, and be used in lieu of, such conflicting portions.
2.1.1.2 Supplementary Reference Specifications. - Insofar as references may be made in these Special Provisions to the Calt rans Standard Specifications, such work shall conform to the referenced portions of the technical provisions of the Caltrans Standard Specifications, latest Edition, provi ded, that wherever the term "Standard Specifications" is used without the prefix "Caltrans," it shall mean the Standard Specifications for Public Works Construction ("Greenbook"), latest Edition, as previously specified in the above Subsection 2.1.1.1.
In case of conflict between the technica l provisions of the Caltrans Standard Specifications, latest Edition and th ese Special Provisions, these Special Provisions shall take precedence over, and be used in lieu of, such conflicting portions.
2.1.2 LEGAL ADDRESS
2.1.2.1 Legal Address of the Agency. - The official address of the Agency shall be the City of Lynwood, 11330 Bullis Road, Lynwood, California 90262, or such other address as the City may subsequently designate in written notice to the Contractor. 116
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2.1.2.2 Legal Address of the Engineer. - The official address of the Engineer shall be 11330 Bullis Road, Lynwood, California 90262, or such other address as the Engineer may subsequently designate in writing to the Contractor.
2.1.2.3 Legal Address of the Agency’s Project Representative. – The name and address of the Agency’s designated Project Representative shall be Mir T. Fattahi, MsCE, P.E., Acting City Engi neer, 11330 Bullis Road, Lynwood, California 90262, or such address as the Project Representative may subsequently designate in writing to the Contractor.
2.1.3 DEFINITIONS AND TERMS
2.1.3.1 Definitions and Terms. - Wherever in the Standard Specifications the following terms are used, the definitions shall be amended to read:
Agency - The City of Lynwood, a California municipal corporation and general law city, existing in the County of Los Angeles, State of California.
Board – The City Council of the City of Lynwood.
Engineer - The City Engineer of the City of Lynwood or other persons designated by the City Engineer.
Liquidated Damages - The amount prescribed in these Special Provisions, pursuant to the authority of Government Code Section 53069.85, to be paid to the City or to be deducted from any payments due or to become due to the Contractor for each day's delay in completing the whole or any specified portion of the Work beyond the time allowed in the Special Provisions.
Standard Plans - The Standard Drawings and the Special Drawings of the City of Lynwood.
2.1.3.2 Additional Defi nitions and Terms. - The following additional terms and definitions used in the Contract Documents shall apply:
Project – The Work that is the subject of the Contract Documents.
Total Bid Price – The full price for all the Work required to complete the Project submitted by a Bidder in the Bid Documents.
Unit Price – The amount set forth in a Bid Schedule document for a single unit of an item of work.
Unit Price Bid Item – An item of work to which a Unit Price applies.
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SECTION 2.2 - SCOPE AND CONTROL OF WORK
2.2 SCOPE OF THE WORK
The project consists of mobilizat ion, traffic control, removal and construction of concrete sidewalks, curb and gutters, driveways approaches, curb ramps, cross gutter, removal of existing asphalt, base and subbase, cold mill 1.5” existing AC pavement, install 4.5” crushed aggregate base, AC leveling course and asphalt overlay, install speed bump, prune tree roots and install root barriers, adjust existing water valve can and cover to finished grade, adjust existing storm drain/ sewer/ utility manhole fr ames and covers to finished grade, traffic detector loops and traffic striping.
2-2.1 PERMITS.
The text of Subsection 2-2 of the Standard Specifications is hereby deleted and replaced with the following:
Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. T he Contractor and all subcontractors shall each obtain an AGENCY business license and shall be licens ed in accordance with the State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.
2.2.2 CONTRACTOR’S SURETY WAIVER OF RIGHT OF NOTIFICATION
The following shall be added to the Standard Specifications:
"The Contractor shall ensure that its Surety is familiar with all of the terms and conditions of the Contract Docume nts, and shall obtain a written acknowledgement by the Surety that said Surety thereby waives the right of special notification of any changes or modifications of the Agreement, or of extensions of time, or of decreased or increased Work, or of cancellation of the Agreement, or of any other act or acts by the City of Lynwood or any of its authorized representatives."
2.2.3 CHANGES INITIATED BY THE AGENCY
The following sentence shall be added to the Standard Specifications:
All Change Orders shall be subject to the provisions of Subsection 6-3.15 of the Lynwood Municipal Code.
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2.2.4 EXTRA WORK
The provisions of Section 2-8 of the Standard Specifications shall apply; provided that the provisions governing markup percentages for overhead and profit for extra work referenced in Subsection 2-8 and 7-4.3 Markup, Paragraph (a) Work by Contractor of the latest Edition shall be deleted in their entirety and the following substituted therefor:
(a) Work by Contractor. The following percentages shall be added by the City to the Contractor's costs and shall constitute the markup for all overhead and profit.
1) Labor 20 percent
2) Materials 15 percent
3) Equipment rental 15 percent
4) Other items & expenditures 15 percent
5) Subcontracts (1st tier only) 5 percent
6) Lower Tier subcontractors none
To the sum of costs and markups provided for in this subsection, one percent shall be added by the City as compensation for bonding.
2.2.5 TEMPORARY ACCESS OR CONSTRUCTION RIGHTS-OF-WAY
Subsection 2-3 of the Standard Specifications shall be deleted in its entirety and the following substituted therefor:
All temporary access or construction right s-of-way, other than those shown on the Plans, which the Contractor may find it requ ires during progress of the Work, shall be arranged by and paid for entirely by the Contractor, at its own expense.
2.2.6 TESTING
The Contractor shall provide, at its sole cost and expense, any testing indicated by the Contract Documents. The te sting shall be performed by a company approved by the Engineer. Only initial compaction tests which produce results meeting the City’s previously specified requirements shall be at the City’s expense. All compaction testing which produces results that fail to meet the City’s previously specified requirements and all retaking of such tests shall be at the Contractor’s expens e and City shall not pay Contractor any compensation therefor.
The Contractor, at its sole expense, shall excavate any holes necessary for compaction tests, backfill the holes, compact the backfill placed in the holes, and pave the surface, if required, after the test(s) are completed.
2.2.7 SITE EXAMINATION
The Contractor shall have the sole responsibility of satisfying itself concerning the nature and location of the Work. The submittal of a Bid Proposal shall be conclusive evidence that the 119
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Contractor has investigated and examined th e Work site and is sa tisfied as to the conditions to be encountered, including but not limited to, locality, uncertainty of weather and all other contingencies, and the character, quality, quantities, and scope of the Work, materials to be furnished, and all Agreement requirements which could in any way affect the Work or the costs thereof. The failure of the Contractor to acquaint itself with all available information regarding any applicable existing or future conditions shall not relieve it from the responsibility for properly estimating the difficulties, responsibilities, or costs of successfully performing the Work according to the Contract Documents.
2.2.8 FLOW AND ACCEPTANCE OF WATER
Storm, surface, nuisance, or other waters may be encountered at various times during construction of the Work. Therefore, the Contractor, by submit ting a Bid, hereby acknowledges that it has investigated the risk arising from such waters, and has prepared its Bid; accordingly, and the Contractor, by submitting such a Bid, assumes all said risk.
2.2.9 RECYCLING AND DIVERSION OF DEBRIS
The Contractor shall adhere to all provisions of Section 9-6, “Recycling and Diversion of Debris from Construction and Demolition,” of the City of Lynwood Municipal Code.
2.2.10 POLLUTION CONTROL
2.2.10.1 Water Pollution Control
The Contractor shall adhere to all provisions of Section 14-12 of the Lynwood Municipal Code: “Stormwater and Urban Runoff Pollution Control,” and the Federal Clean Water Act, including but not limited to, the National Pollutant Discharge Elimination System (NPDES) standards. The Contractor shal l implement all provisions of the Storm Water Pollution Prevention Plan (SWPPP) prepared by the City.
2.2.10.2 Sound Pollution Control
The Contractor shall ensure that its operations do not exceed a noise level of 86- decibels (db) as measured at a distance of 50 feet from all its sources of operation.
2.2.10.3 Air Pollution Control
The Contractor shall adhere to all appli
le rules and regulations of the California Air Resource Board (CARB) and the South Coast Air Quality Management District (SCAQMD).
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SECTION 2.3 – Control of The Work
2.3.1 SELF-PERFORMANCE.
The whole paragraph of Section 3-2 of the Standard Specifications is hereby deleted and replaced with the following:
The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor sha ll amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude the Contractor’s superintendent.
Any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or Lump Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer.
The Contractor with the bid pa ckage shall submit a list of al l subcontractors intended to perform work on the project. Th is list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement , or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor.
2.3.2 PRECEDENCE OF CONTRACT DOCUMENTS
The provisions of Subsection 3-7.2 of the Standard Specifications shall be deleted in their entirety and the following substituted therefor:
The Contract Documents are complementary, and what is called for by one shall be as binding as if called for by all.
The Contract Documents are intended to be fully cooperative and to be complementary. If Contractor observes that any documents are in conflict, the Contractor shall promptly notify the Engineer in writing.
In resolving disputes resulting from conflicts, errors, or discrepancies in any of the Contract Documents, the document highest in precedence shall control. The order of precedence shall be as listed below:
1. Approved and Fully-Executed Change Orders
2. Agreement
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3. Addenda
4. Contractor's Bid (Bid Documents)
5. Technical Provisions
6. Special Provisions
7. General Provisions of the Standard Specifications
8. Notice Inviting Bids
9. Instructions to Bidders
10. Plans (Contract Drawings)
11. Standard Specifications
12. City Standard Plans
13. Reference Specifications
With reference to the Drawings, the order of precedence shall be as follows:
1. Figures govern over scaled dimensions.
2. Detail drawings govern over general drawings.
3. Addenda or Change Order drawings govern over Contract Drawings.
4. Contract Drawings govern over Standard Drawings.
5. Contract Drawings gov ern over Shop Drawings.
2.3.3 SUBMITTALS
The following provision shall be added at the end of Subsection 3-8.1 of the Standard Specifications:
On lump sum contracts, the Contractor sha ll submit, for approval by the Engineer, a Schedule of Values, or lump sum price breakdown, which will serve as the basis for progress payments and shall be incorporated into a form of payment request (or invoice) acceptable to the Engineer. Such Schedule of Values shal l be submitted for approval at the Pre- construction Conference and must meet the approval of the Engineer before any payments can be made to the Contractor.
2.3.4 SUBSURFACE DATA
The provisions of Subsection 3-9 of the Standard Specifications shall be deleted in their entirety and following substituted therefor:
Limited Reliance by Contractor. - Soils reports and other reports of subsurface conditions may be made available by the City for inspection by the Contractor. HOWEVER, SUCH REPORTS AND DRAWINGS ARE NOT CONTRACT DOCUMENTS. The Contractor may rely upon the general accuracy of the "technical data" contained in such reports and drawings only where such "technical data" are specifically identified in the Special Provisions. Except for such reliance on such "technical data," the Contractor may not rely upon or make any claim against the City, the Engineer, nor any of the Engineer's Consultants with respect to any of the following:
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Completeness. - The completeness of such reports and drawings for Contractor's purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto, or
Other Information. - Any other data, interpretations, opinions, and information contained in such reports or shown or indicated in such drawings, or
Interpretation. - Any interpretation by the Contractor of such "technical data," or any conclusion drawn from any "technical data" or any such data, interp retations, opinions or information.
2.3.5 PERMANENT SURVEY MARKERS
The provisions of Subsection 3-10.1 of the Standard Specifications shall be deleted in their entirety and the following substituted therefor:
It shall be the Contractor's responsib ility to protect all the existing survey monuments, benchmarks, survey marks and stakes. Removal of such monuments, or displacement thereof, shall require their resetting, including corner record filing, for the existing type of monument in question at the Contractor's sole expense.
Any existing monument shall not be disturbed. Where the Engineer concurs, in writing, with the Contractor that protecting an existing monument in place is impractical, the Contractor shall employ a California Licensed Land Surveyor to establish the location of the monument before it is disturbed. The C ontractor shall have the monument replaced by a California Licensed Land Surveyor no later than thirty (30) days after construction is completed at the site of the replacement. The California Licensed Land Surveyor shall file corner record(s) as required by Sections 8772 and 8773, et seq., of the Califor nia Business and Professions Code.
Payment for the costs of Land Surveyors, replacement of disturbed monuments and the filing of corner records shall not be considered part of the work necessitating the disturbance of said monuments and no additional payment will be made by City to Contractor therefor.
2.3.6 SURVEY SERVICE
The provisions of Subsection 3-10 of the Standard Specifications shall be deleted in their entirety and the following substituted therefor:
The Contractor shall hire and pay for the services of a California Licensed Land Surveyor to perform all work necessary for establishing control, construction staking, records research, and all other surveying work necessary to perform the Work; and to provide other surveying services, if required by the Contract Documents, in accordance with the Land Surveyors Act.
The California Licensed Land Surveyor shall be present on the site during all surveying operations and shall personally supervise and certify the surveying work. 123
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Payment for work performed to satisfy the requirements of surveying shall be included by Contractor in its bid for any items requiring the survey work and no additional payment will be made by City to Contractor therefor.
2.3.7 INSPECTION
The provisions of Subsection 3- 5 of the Standard Spec ifications shall be deleted in their entirety and the following substituted therefor:
The Engineer shall have complete and safe access to the Work at all times during construction, and shall be furnished with every reasonable facility for ascertaining that the materials and the workmanship are in accordance with the Contract Documents, including but not limited to, the Standard Specifications, the Special Provisions, and the Plans. All labor, materials, and equipment furnished shall be subject to the Engineer's inspection. The Contractor shall notify the engineer at least twenty-four (24) hours before any inspection is required.
If the Contractor is allowed by the Engineer to work outside the hours of operations specified in this Special Provisions, on weekends, or on days designated as holidays by the City, and if the Engineer decides that inspection services are required during such times, the costs for those services shall be borne by the Contractor. When the Work is substantially completed, a representative of the Engineer will make the final inspection.
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SECTION 2.4 - CONTROL OF MATERIALS
2.4.1 MATERIALS
2.4.1.1 GENERAL.
The following is hereby added to this subsection of the Standard Specification:
The Contractor and all subcontractors, suppliers, and vendors shall guarantee that the entire work will meet all requi rements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one (1) years after the date of recordation of the Notice of Completion. Within this one-year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work which is found to not meet those requirements. The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within thirty (30) days after the date of the City Engineer’s written notice.
The Contractor shall place the order(s) fo r all long-lead supplies, materials, and equipment, for any traffic signi ng, striping, legends, and traffic control facilities within three (3) working days after the receipt of the Notice of Award from the City. The Contractor shall furnish t he Engineer with a statement fr om the vendor(s) that the order(s) for said supplies, materials, and equipment has been received and accepted by said vendor(s) within fifteen (15) working da ys from the date of receipt of Notice of Award.
2.4.2 TRADE NAMES OR EQUALS
2.4.2.1 Substitutions. - Paragraph 2 of Subsection 4-6 of the Standard Specifications shall be amended to read as follows:
Whenever any particular material, process, or equipment is indicated by a patent, proprietary, or brand name, or by the name of the manufacturer, such wording is used for the purpose of facilitating its description and shall be deemed to be followed by the words "or equal." A Bidder may offer any material, process, or equipment considered as equivalent to that indicated, unless the City Council, or its designee, makes a finding that is described in the invitation for bids or request for proposal that a particular materi al, product, thing, or service is designated by specific brand or tr ade name for any of the following purposes:
1. In order that a field test or experiment may be made to determine the product's suitability for future use.
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2. In order to match other products in use on a particular public improvement either completed or in the course of completion.
3. In order to obtain a necessary item that is only available from one source.
4. In order to respond to an emer gency declared by a local agency, but only if the declaration is approved by a four-fifths vote of the governing board of the local agency issuing the invitation for bid or request for proposals; or in order to respond to an emergency declared by the state, a state agency, or political subdivision of the state, but only if the facts setting forth the reasons for the finding of the emergency are contained in the public records of the authority issuing the invitation for bid or request for proposals.
Failure of the Bidder to submit re quests for substitution with the Bid, using the form provided in Appendix C of the Contract Documents, shall be deemed to signify that the Bidder, if awarded the contract, intends to furnish one of the brands named in these Special Provisions and the Bidder does thereby waive all rights to offer or use substitute materials, products, or equipmen t for that which was originally specified. Data substantiating a request for substitution of an "or equal" item shall be submitted either with the Bid or not la ter than ten (10) days following the Bid opening, and will not be considered until after execution of the Agreement by all parties.
2.4.2.2 Submittals for Appr oval of "Or Equals." – The first sentence of Paragraph 3 of Subsection 4-6 of the Standard Specifications shall be amended to read as follows:
Should the Contractor request approval for substitution of "or equal" products, it shall, at its expense, submit data substantiating such request to the Engineer as per Subsection above. Data for approval to substitute "or equal" products shall include complete calculations, technica l specifications, samples, or published documents relating to the performance a nd physical characteristics of the proposed substitute.
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SECTION 2.5 – Legal Relations and Responsibilities
2.5.1 LABOR
2.5.1.1 General.
The following is hereby added to this subsection of the Standard Specifications:
The Contractor, and all subcontractors, s uppliers, and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job si te for all equal employment opportunity compliance officers. In accordance with the l abor Code, as provided in Section 1773 et seq., the City has on file in the City Clerk’s office the latest prevailing rates as established by the Director of Industrial Relations of the State of California. Th e Contractor shall not pay less than these rates.
2.5.2 INSURANCE.
2.5.2.1 General Liability Insurance.
The liability insurance coverage values are hereby amended to be:
Insurance Coverage Requirements Limit Requirements
Comprehensive General Liability $2,000,000
Product/Completed Operations Hazard $2,000,000
Comprehensive Automobile Liability $2,000,000
Contractual General Liability $2,000,000
Worker’s Compensation Statute
A combined single limit poli cy with aggregate limit s in the amount of $4,000,000 will be considered equivalent to the required minimum limits. A pro forma copy of the policy(s) shall be submitted to the City. A certificate of endorsement naming the City and its Agents as additional insured identifying the coverage limits, dates of coverage insurance provided, and project number is required.
2.5.3 SAFETY.
2.5.3.1 Work Site Safety.
2.5.3.2 General.
Subsection 2.5.3.2 is hereby added to Section 5 of the Standard Specifications as follows:
It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contract or shall use foresight and shall take such 127
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steps and precautions as its operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public services, or from the failure of partly completed work or partially removed facilities. Unusual conditi ons may arise on the work, which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.
Whenever, in the opinion of the Engin eer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which ma y be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on t he situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Engineer may seem reasonable and necessary.
The cost and expense of said labor and mate rial, together with the cost and expense of such repairs as are deemed necessary, sha ll be borne by the Cont ractor. All expenses incurred by the AGENCY for emergency r epairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.
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SECTION 2.6 – PROSECUTION AND PROGRESS OF THE WORK
2.6.1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK.
The following is hereby added to this subsection of the Standard Specifications:
The Contractor’s proposed Construction Schedul e shall be submitted to the Engineer within ten working days after the date of the Agency’s execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered.
Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed Constr uction Schedule and delivery dates, arrange utility coordination, discuss cons truction methods, and clarify inspection procedures.
The Contractor shall submit periodic Progress Reports to the Engineer by the last day of each month. The Report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.
2.6.2 TIME OF COMPLETION
After the Agreement has been executed by all parties, and a written Notice to Proceed has been issued to the Contractor, the Contractor shall start the Work within ten (10) working days after the date specified in said Notice to Proceed.
Said Work shall be diligently prosecuted to completion before the expiration of:
SIXTY-FIVE (65) CALENDAR DAYS
from the date specified in a written Notice to Proceed from the City.
2.6.3 DEFAULT BY CONTRACTOR
2.6.3.1 The provisions Subsection 6-7 of the Standard Specifications shall be deleted in their entirety and the following substituted therefor:
The Agreement may be cancelled by the City Council with out liability for damages, upon the City Council’s determination that the Contractor is not complying in good faith with the terms of the Agreement, has become insolvent, or has assigned or subcontracted any part of the Work without the City Council’s consent. In the event of such cancellation, the Contractor will be paid the actual amount due based on Unit Prices or lump sums bid and the quantity of Work completed at th e time of cancellation. Any damages sustained by the City due to acts or omissions of the Contractor will be 129
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subtracted from this amount. The Contractor, in having tendered a Bid, shall be deemed to have waived any and all claims for damages because of cancellation of the Agreement for any of the reasons specified in this paragraph. If the City declares the Agreement canceled for any of the reasons specified in this paragraph, written notice to that effect shall be served by the City via personal delivery or by certified mail (return receipt requested) upon Contractor’s Surety. The Surety shall, within five (5) working days after receiving the written notice, assume control and perform the work as successor to the Contractor.
If the Contractor fails to: begin delivery of material and equipment; commence work within time specified; maintain the rate of delivery of material; execute the work in the manner and at such locations as specified; maintain a work program which will ensure the City’s interest; or carry out the intent of the Agreement; written notice may be served by the City via personal delivery or by certified mail (receipt requested) upon the Contractor and its Surety on its Performance Bond demanding satisfactory compliance with the Agreement.
If the Contractor or its Surety does not comply with such notice within five (5) working days after receiving it, or fails to continue after starting to comply, the City may exclude the Contractor and/or its Surety from the premises and take possession of all material and equipment. The City may complete the Work in any manner consistent with applicable California law, including but not limited to use of its own forces, or by letting the unfinished work to another Contractor.
In any event, the cost of completing the Work shall be charged against the Contractor and its Su rety and may be deducted from any money due or becoming due from the City. If the sums due under the Agreement are insufficient, the Contractor or Surety shall pay to the City, within five (5) working days after the completion of the unfinished work, all costs in excess of the sums due.
If the Surety assumes any part of the Work, it shall take the Contractor’s place in all respects for that part and shall be paid by the City for all work performed by it in accordance with the Agreem ent. If the Surety assumes the entire Agreement, all money due t he Contractor at the time of its default shall be payable to the Surety as the work progresses, subject to the terms of the Agreement.
The provisions of this Subsection sha ll be in addition to all other rights and remedies available to the City under law.
2.6.4 DAYS DESIGNATED AS HOLIDAYS BY THE CITY OF LYNWOOD
2.6.4.1 Days Designated as Holidays by the City of Lynwood. - In accordance with the Standard Specifications, the days designated as holidays by the City are:
New Year’s Day Independence Day
Martin Luther King’s Birthday Labor Day
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César Chávez’ Birthday Thanksgiving Day
Christmas Day Memorial Day
Any holiday shown above that falls on a Sunday shall be observed the following Monday.
2.6.4.2 Days Designated as Holidays by BOTH the State of California AND the United States Federal Government. - In addition to the holidays specified in §2.6.4.1, holidays observed by BOTH the State of California AND the United States federal government shall also be granted by the City and are designated as follows:
Presidents’ Day Columbus Day
Veterans’ Day
Any holiday shown above that falls on a Sunday shall be observed the following Monday.
2.6.5 LIQUIDATED DAMAGES
2.6.5.1 Amount. - The amount of Liquidated Damages as specified in Section 6-9 of the Standard Specifications shall not apply. The applicable amount of Liquidated Damages shall be specified in the Agreement.
2.6.6 TIMES OF OPERATION
2.6.6.1 Hours of Operation. - No construction activities shall take place and no person shall operate, permit, use, or cause to operate any of the following, other than between the hours of 7:00 a.m. to 3:30 p.m. (9:00 a.m. to 3:00 p.m. for work involving arterial streets), Monday through Friday , with no work allowed on City-observed holidays, unless otherwise approved by the Engineer:
1. Powered Vehicles
2. Construction Equipment
3. Loading and Unloading Vehicles
4. Domestic Power Tools
2.6.7 NOTIFICATION
The Contractor shall notify the City of Ly nwood and the owners of all utilities, subsurface installations and substructures not less than forty-eight (48) hours prior to starting construction. The following li st of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or correct:
AT&T (310) 515-2419
City of Lynwood (310) 603-0220
City of Lynwood Water & Sewer (310) 603-0 220, Ext. 800 Consolidated Disposal Services (trash collection) (562) 577-6277 131
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Los Angeles County Fire Department (Sta. 147) (310) 605-5670 Los Angeles County Fire Department (Sta. 148) (310) 603-5270 L.A. County Public Works/Flood Control (626) 458-5100
Los Angeles County Sheriff’s Department (323) 508-4800
MV Transportation, Inc. (bus service) (562) 259-9911
Lynwood Unified School District (310) 605-5670
Park Water Company (562) 923-0711
Southern California Edison (800) 655-4555 o r (310) 608-5005 Southern California Gas (310) 605-7909
Time Warne
r Cable (562) 259-2015 o r (888) 892-2253
Underground Service Alert (800) 227-2600
U.S. Postal Service (800) 275-8777
The Contractor shall notify the U.S. Postal Service and trash collection company of all work areas affecting service five (5) working days prior to construction and shall coordinate the work so that these services are not interrupted.
2.6.8 CONSTRUCTION SCHEDULE
The provisions of Subsection 6-1 of the Standard Specifications shall be amended as set forth in the following Subsections:
2.6.8.1 Schedule of Work. - A schedule of Work as required under Section 6-1 of the Standard Specifications shall be provided by the Contractor at the pre-construction meeting.
2.6.8.2 Method. - The Contractor shall provide a project management tool in the form of a Critical Path Method (CPM) network schedule for planning and scheduling of all work required under the Agreement. All sc hedule reports shall be in the form of computer printouts. The Contractor may elect to use bar charts (Gantt charts) as a supplementary on-site scheduling tool; provided, that al l such bar charts shall be generated in the computer from the approved CPM network schedule.
CPM schedules may be submitted in either arrow diagram or time-scaled precedence diagram format, subject to the requirements of these Special Provisions.
2.6.8.3 Qualifications. - A statement of computerized CPM capability shall be submitted in writing prior to the award of the Contract, and shall verify that either the Contractor's organization has in-house capability to prepare and use CPM scheduling techniques, or that the Cont ractor will employ a CPM consulting firm who is so qualified.
2.6.8.4 Submittal Procedures. - Within twenty (20) working days of execution of the Agreement by all parties, and within ten (10) working days of the Engineer's written request at any other time, the Contractor shall submit the schedule and schedule reports in the form specified herein. The Contractor, if requested by the Engineer, shall provide revised network diagrams and schedule reports if at any time the Engineer considers the completion date to be in jeopardy because of "activities behind 132
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schedule." Such additional network diagrams and reports shall include a new arrow or precedence diagram and sch edule reports conforming to the requirements of Subsection 2.6.8.7 of these Special Provisions, showing how the Contractor intends to accomplish the Work to meet the completion time specified. The form and method employed by the Contractor shall be the same as that required for the initial schedule submittal.
2.6.8.5 Schedule Revisions. - The Contractor shall modify any and all portions of the construction schedule that become infeasible because of activities or procurement behind schedule, or for any other valid reason. Any activity that cannot be completed by its original latest completion date shall be deemed to be behind schedule.
2.6.8.6 Change Orders. - Upon issuance of a Change Order or other Contract modification, the approved change shall be reflected in the next submittal of the Construction Schedule.
2.6.8.7 Approved Standards. -
2.6.8.7.1 Definition. - CPM scheduling, as required under this Section, shall be interpreted to be generally as outlined in the Associated General Contractors of America pub lication, "The Use of CPM in Construction," as amended by these Special Provisions.
2.6.8.7.2 Construction Schedules. - Construction schedules shall include computer-generated gr aphic networks and com puterized construction schedule reports meeting requirements of this Section.
2.6.8.7.3 Networks. - The CPM scheduling network shall be in the form of a time-scaled arrow or time-scaled prec edence diagram of the "activity-on- arrow" or the "activity on node" type and may be divided into separate pages with suitable notation rela ting to the interface po ints between the pages.
Individual pages shall not exceed thirty-six (36) by sixty (60) inch sheet size.
Notation on each activity arrow or node shall include a brief work description and duration estimate.
All construction activities and procurement shall be indicated in a time-scaled format and calendar scale shall be shown along the entire sheet length. Each activity arrow or node shall be plott ed so that the beginning and completion days and free float time of said acti vity can be determi ned graphically by comparison with the calendar scale. All activities shall be shown using symbols that clearly distinguish between critical path activities and free float for each non-critical activity. All non-critical path activities sh all show estimated performance time and free float time in scaled format.
2.6.8.7.4 Duration Estimates. - The duration estimates indicated for each activity shall be computed in working days, converted to calendar days, and shown on the construction schedule in calendar days, and shall represent the 133
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single, best estimate considering the scope of the Work and resources planned for the activity. Except for certain non- labor activities, such as curing of concrete, paint drying, procurement, or delivering of materials, activity duration shall not exceed ten (10) working days [fourteen (14) calendar days] nor be less than one (1) working day, unless otherwise accepted by the Engineer.
2.6.8.7.5 Schedule Reports. - Schedule Reports shall be prepared from the initial construction schedule and from all subsequent revisions of the schedule.
As a minimum, Schedule R eports shall contain the following data for each activity:
1. Activity numbers (or i-j numbers)
2. Estimated activity duration
3. Activity description (including procurement items)
4. Early Start date (calendar dated)
5. Early Finish da te (calendar dated)
6. Late Start date (calendar dated)
7. Late Finish da te (calendar dated)
8. Status (whether critical)
9. Total Float for each activity
10. Free Float for each activity
2.6.8.7.6 Project Information. - As a minimum, each Schedule Report shall include the following summary data:
1. Project name
2. Contractor name
3. Sequence or revision number or date
4. Project duration
5. Scheduled completion date
6. Date of commencement of the Work
7. Cite new completion date, if applicable
2.6.8.8 Schedule Monitoring. – At least once a month, and when specifically requested by the Engineer, the Contractor shall submit to the Engineer a computer printout of the latest updated Schedule Report for those activities that remain to be completed.
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SECTION 2.7 – MEASUREMENT AND PAYMENT
2.7.1 GENERAL
2.7.1.1 Payment. – Paragraph 2 of Subsection 7-3.1 of the Standard Specifications shall be amended to read as follows:
Payment for the various items of the Bid Schedule(s) shall include all compensation to be received by the Contractor for furn ishing all tools, equipment, supplies, and manufactured articles, and for all labor, operations, and incidentals appurtenant to the items of work being described, as necessary to complete the various items of the Work in accordance with the requirements of the Contract Documents, including all appurtenances thereto, and including all costs of permits and costs of complying with the regulations of any public agencies having jurisdiction over Contractor or the Work, including, but not limited to, the Safety and Health Requirements of the California Division of Industrial Safety and the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA).
No separate or additional payment will be made for any item that is not specifically set forth in the Bid Schedule(s), unless approved and covered by a subsequent Change Order(s) issued in accordance with the provisions of the Contract Documents and all costs for any such items shall be included in the prices named in the Bid Schedule(s) for the various appurtenant items of Work.
2.7.1.2 Progress and Final Payments. – Paragraphs 2 through 5 of Subsection 7-3.2. of the Standard Specif ications shall be deleted in their entirety and the following substituted therefore:
In order to receive monthly progress payments for Unit Price Bid Schedule(s), for work performed to the established closure date, the Contractor shall submit to the Engineer a billing invoice and an attachment containing a correct list of estimated quantities and work completed by the Contractor for the applicable Unit Price Bid Items listed in the Bid Schedule(s). Such invoice shall also include a statement of accumulated working days. The estimated quantities and work completed shall be verified by the Engineer prior to processing payment.
In order to receive monthly progress payments for Lump Sum Bid Schedule(s), for work performed to the established closure date, the Contractor shall submit to the Engineer a billing invoice and an attachment containing a correct list of estimated quantities and work completed, in accordance with the Schedule of Values approved by the Engineer. Such invoice shall also include a statement of accumulated working days. The estimated quantities and work completed shall be verified by the Engineer prior to processing payment.
When the entire Project has been satisfactorily completed, the Contractor shall submit its final billing invoice and required detailed attachment to the Engineer for the required verification and preparation of the final estimate.
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Acceptance of any progress payment accompanying any estimate without written protest shall be an acknowledgment by the Contractor that the number of accumulated working days shown on the associated statement of working days is correct. Progress payments made by the City to the Contra ctor after the completion date of the Agreement shall not constitute a waiver of liquidated damages.
Subject to the provisions of Section 22300 of the Public Contract Code, a ten percent (10%) retention will be withheld from each progress payment. All monthly invoices or payment requests, together with the required attachments detailing the number of days worked and estimates of quantities and work complete d, shall be directed to and approved by the Engineer before submittal to the City for payment.
Pursuant to the provisions of California Public Contract Code Section 20104.50, should City fail to make any progress payment wi thin thirty (30) days after receipt of an undisputed and properly submitted payment request (or invoice) from Contractor, City shall be liable to pay interest on such late payment equivalent to the legal rate set forth in subdivision (a) of Section 685.010 of the California Code of Civil Procedure. Upon receipt of an invoice or payment request from Contractor, the City shall: (1) review the invoice as soon as practicable after receipt to determine that the invoice is a proper payment request / invoice; and (2) return to the Contractor within seven 7 days of receipt any invoice / payment request the City determines to be improper, accompanied by a writing setting forth the reasons for City’s determination of impropriety. The number of days available to City to make a payment without incurring interest as set forth in this paragraph shall be reduced by the number of days the City exceeds the seven (7) day return period set forth in the previous sentence.
The Contractor shall submit with each invoice the Contractor's conditional waiver of lien for the entire amount covered by such invoice and valid unconditional waivers of lien from the Contractor and all subcontractors and materialmen for all work and materials included in any prior invoices. Waivers of lien shall be in forms prescribed by California Civil Code Section 3262. Prior to final payment by City, Contractor shall submit a final waiver of lien for Contractor's work, together with releases of lien from any subcontractor or materialmen.
2.7.2 SCHEDULING, MEASUREMENTS AND PAYMENTS
2.7.2.1 Mobilization and Demobilization: - The following paragraphs shall be added to the end of Subsection 7-3.4 of the Standard Specifications:
Measurement for payment for Mobilization and Demobilization will be based upon completion of such work as a lump sum, non-proratable pay item, and shall require completion of all of the listed items during the first twenty-five (25) days following the Notice to Proceed.
Payment for Mobilization will be made at the lump sum allowance named in the Unit Price Bid Schedule(s) under the Bid Item, “Mobilization and Demobilization,” 136
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which price shall constitute full compens ation for all such work. Payment for mobilization will be made in the form of a single, lump-sum, non-proratable payment. The Bid Item, “Mobilization and Demobilization,” will not be approved for payment until all mobilization item s listed herein have been completed as specified. The scope of work include d under the Bid Item, “Mobilization and Demobilization” shall include, but not be limited to, the following principal items:
1. Obtaining and paying for all bonds, insurance, and permits.
2. Moving onto the site all Contractor’s plant and equipment required for first month’s operations.
3. Installing temporary construction power, wiring, and lighting facilities.
4. Establishing fire protection system.
5. Developing and insta lling a construction water supply per the Standard Specifications.
6. Providing on-site sanitary facilities and potable water facilities as specified per Cal-OSHA.
7. Furnishing, installing, and maintaining all storage buildings or sheds required for temporary storage of products, equipment, or materials that have not yet been installed in the Work. All such storage shall meet manufacturer’s specified storage requirements and the specific provisions of the specifications, including temperature and humidity control, if recommended by the manufacturer and for all security.
8. Arranging for and erection of Contractor’s work and storage yard.
9. Posting all OSHA required notices and establishment of safety programs per Cal- OSHA and as required by the Standard Specifications.
10. Having the Contractor’s superintendent at the job site full time as required under the Standard Specifications.
11. Submittal of required Construction Schedule as specified in Subsection 6-1 of the Standard Specifications.
12. Submittal of Proposed Construction Schedule on or before the Preconstruction Conference, acceptable to the Engineer, per Subsection 6-1 of the Standard Specifications and Subsection 2.6.8 of these Special Provisions.
13. Submittal of detailed Preliminary Co nstruction Schedule for the Engineer’s approval within seven (7) calendar days after the commencement date specified in the Notice to Proceed.
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14. Submittal of an As-Planned Construction Schedule, embodying all corrections required by the Engineer, within thirty (30) calendar days of the date of the Notice to Proceed. No payment for mobilization can be made until this has been approved and submitted.
15. Providing and maintaining the field office trailers for the Contractor and the Engineer, complete, with all specified furnishings and utility services including telephones, telephone appurtenances, computer and printer, and copying machine per the Special Provisions.
16. Providing on-site communication facilities for the City and the Engineer, including telephones, radio pagers, and a FAX machine. Provide and submit to the City a detailed written summary of the actual quantities of each bid item.
17. Complete clean up and remediation of all storage and staging sites.
18. Complete clean up and remediation, if required, of all haul routes utilized by Contractor’s vehicles.
19. Comply with all terms of the Construction Permit.
20. Submit complete “AS-BUILT” plans.
21. Complete the project punch list.
In addition to the requirements specified above, all submittals shall conform to the applicable requirements of the Standard Specifications.
No payment for any of the listed mobilization work items will be made until all of the listed items have been completed to the satisfaction of the Engineer. The aforementioned amount will be withheld by the City as the agreed, estimated value of completing all of the mobilization items listed. Any such withholding of money for failure to complete all such mobilization items as a lump sum item shall be in addition to the retention of any payments pursuant to the provisions of the Public Contract Code.
2.7.2.2 Traffic Control, Public Convenience & Safety. - Measurement for payment for Traffic Control, Public Convenience & Safety, will be based upon providing a designated Traffic Control Supervisor, detours for motorists, bicyclists, and pedestrians, signs, cones, delineators, barricades, flashing arrow signs, K-rail, tempor ary striping, flaggers, and incidentals. This item includes furnis hing all labor, tools, equipment and materials necessary to comply with the MUTCD Manual (California), Latest Edition. The completion of all planning, design, engineering, furnishing, and construction, and the removal and disposal of all such tempor ary sheeting, shoring, and bracing as a lump sum item, complete, as required under the provisions of any permits and in accordance with the 138
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requirements of OSHA and the Construction Sa fety Orders of the State of California, pursuant to the provisions of Section 6707 of the California Labor Code.
Payment for Traffic Control, Public Convenience & Safety, will be made at the lump sum price named in the Bid Schedule(s) under the Item, “Traffic Control, Public Convenience & Safety”, which price shall constitute full compensation for completion of all such work as required hereunder.
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SECTION 8 – FACILITIES FOR AGENCY PERSONNEL
8-1 GENERAL.
The following is hereby added to this Subsection 8-1 of the Standard Specifications:
No field offices for AGENCY personnel will be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor for the project in the City if so provided by the Contractor for his own personnel.
SECTION 9 – CITY STANDARDS, STANDARD PLANS AND DRAWINGS
Section 9 is hereby added to the Standard Specifications as follows:
All public improvements, construction and dedications required and described in this manual shall conform to the standards and specifications of the City. Standards, Standard Plans and Drawings of the following agencies are used by the City of Lynwood and are part of the City’s standards. Where there is ambiguity or conflict between standards over which standard shall apply, the City Engineer shall determine what shall apply, and his determination shall be final.
All construction is subject to the approval of the City Engineer.
Standard Plans – Standard Plans for Public Works Construction, SPPWC, “Latest Edition and Supplement”.
Los Angeles County Public Wo rks Department – Graybook and all plans except those modified or replaced by City Standards.
Los Angeles County Waterworks District - Applicable water.
Los Angeles County Flood Control District - Applicable storm drains.
Sanitation Districts of Los Angeles County - Applicable sewer and manholes.
State of California – California Department of Transportation (Caltrans) Standard Specifications
and Standard Plans - Pavement markings and traffic loops.
City Standards - All applicable standard plans.
Standard Specifications - The latest edition of, and applicable amendments to, the “Standard Specifications for Public Works Construction (SSPWC).”
California Manual on Traffic Control Devices (CA-MUTCD), “Latest Edition”.
American Water Works Association (AWWA), “Latest Edition”. 140
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SECTION 400 – PROTECT AND RESTORATION
400-1 GENERAL.
The second paragraph of Subsection 400-1 of the Standard Specifications is hereby deleted and replaced with the following:
The Contractor shall relocate, repair, replace or re-establish all existing improvements within the project limits which are not designated for removal (e.g., curbs, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, etc.) which are damaged or removed as a result of the operations or as required by the Plans and Specifications.
Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor’s operations, such striping or markings shall also be considered as existing improv ements and the Contractor sh all repaint or replace such improvements.
Reallocations, repairs, replacements, or re-establishments shall be at least equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified.
All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing, or re-establishing existing improvements shall be included in the bid.
400-2 PERMANENT SURVEY MARKERS.
The following is added after the first paragr aph of this subsection of the Standard Specifications:
The Contractor shall reset disturbed monuments and provide a Corner Record Survey filed with the County Surveyor and City engineer. Corner Record Surveys shall be completed by a Surveyor licensed in the State of California to practice surveying.
SECTION 402 - UTILITIES
402-1 LOCATION.
The agency did not perform any utility investigation. The Contractor shall be responsible to contact USA to mark all utilities and shall conduct this operation to protect all marked utilities in place. Any damaged utility line shall be repaired at the contractor sole expense. The price for protecting all utilities in place shall be considered as paid for in the various Bid items and no additional compensation shall be allowed thereafter
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TEMPORARY TRAFFIC CONTROL
SECTION 600 – ACCESS
600-1 GENERAL.
The following is hereby added to this subsection of the Standard Specifications:
The Contractor shall notify the occupants of all affected properties in writing at least forty- eight hours (2 working days) prior to any temporary obstruction of access. Vehicular access to the property shall be maintained except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed except as permitted by the Engineer.
600-2 VEHICULAR ACCESS.
There are some driveways that require replacement in order to be American with Disabilities Act (ADA) compliant. Where a property has two driveways, only one driveway at a time can be closed for replacement. Where a single driveway to a property has a considerable width, half of the driveway is to be closed, worked on and reopened for usage before the other half of the driveway can be worked on.
All driveways have to be open for access during project non-construction hours and days which may require use of plating and other devices or methods.
No driveway can be worked on until the owner/tenant has been informed in writing with five (5) working days’ notice of the scheduled work and has agreed to the planned schedule of the Contractor.
Under situations of driveway closure to pedestrians, the Contractor shall post advance notice on barricades to direct pedestrian to use the sidewalk on the opposite side of the street or the Contractor may elect to provide continuous K-rail in the curb lane to allow pedestrians to walk in the curb lane behind the K-rail. Any and all devices su ch as plates, barricades, K- rails and notices shall be continuously maintained for pedestrian and vehicle safety. No curb lanes shall be closed during non-working days of the week. Appropriate advance warning signs shall be continuously ma intained as needed during the project. All such devices, warning signs and interruptions of no rmal vehicle lanes, parking lanes and pedestrian walkways shall be shown on the Traffic Control Plan for advance approval by the Agency.
SECTION 601 – TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND
MAINTENANCE WORK ZONES
601-1 GENERAL.
This subsection is added to section 600-1 of the Standard Specifications:
Street closures will not be allowed except as specifically permitted by the Engineer. 142
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At the Pre-Construction meetin g, the Contractor shall subm it to the Engineer a detailed written plan for traffic control and construction sequencing for the project. The plan shall include drawings as necessary to clearly outline how traffic flow and pedestrian walkways will be handled during the course of construction and where detour and advance notice signs will be posted.
601-3 TEMPORARY TRAFFIC CONT ROL (TTC) ZONE DEVICES.
601-3.6 Channelizing Devices.
601-3.6.1 General.
Traffic lane transitions shall not be sharper than a taper of thirty to one.
Temporary traffic channelization shall be accomplished with barricades, K-rail sections or delineators. Temporary striping will not be a llowed unless specifically permitted by the Engineer. The Contractor shall prepare any plans that may be required for temporary striping to the satisfaction of the Engineer. In no event will temporary striping be allowed to remain on finish pavement surfaces.
In no case shall traffic be diverted from the existing traveled way without prior approval of the City Engineer.
601-3.7 Traffic Sign Enhancement Devices.
601-3.7.1General.
The contractor shall include in his Traffic Control Plan use of lighted message boards to notify traffic of project and any changes in vehicle or pedestrian travel routes.
If the Contractor shall fail to provide and install any of the si gns or traffic control devices ordered by the Engineer, the Engineer may either stop the work or cause such signs or traffic control devices to be placed by others and charge the cost therefor against the Contractor, and deduct same from the next progress payment
601-5 TRAFFIC LANE WIDTHS AND CLE ARANCES.
601-5.2 Lane Widths.
At least one twelve-foot wide traffic lane shall be provided for each direction of travel on all streets at all times except as permitted by the Engineer. The Contractor must submit a traffic control plan to the City, signed by a registered traffic or civil engineer in the state of California, and obtain approval of same in writing from the City Engineer. The pl an shall be prepared per latest edition of California Manual on Traffic Control Devices (CA-MUTCD).
601-5.3 Clearances.
Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction. 143
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Clearances from traffic lanes shall be five feet to the edge of any excavation and two feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.
Any striped roadway shall be delineated by the Contractor with temporary raised reflective markers when it is to be left un-striped overnight.
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CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
PART 3 – TECHNICAL PROVISIONS
ANNUAL STREET IMPROVEMENT PROJECT FY2025
PROJECT NO.
2101|2121|2352|2357|9056.68.142
IN THE CITY OF LYNWOOD
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ANNUAL STREET IMPROVEMENT PROJECT (PHASE 2B)
FY 2023-2024
PROJECT NO.
2101|2121|2352|2357|9056.68.142
TECHNICAL PROVISIONS
All Bid Items shall be in accordance with the Greenbook Standard Specifications for Public Works Construction (SSPWC) and Standard Plans for Public Works Construction (SPPWC), Latest Edition includ ing supplements, State of California Caltrans Standard Plans and Specifications, Latest Edition, and the Special Prov isions and General Conditions of these specifications.
Bid Item No. 1 – Mobilization and Demobiliz ation (Not to exceed 5% of total of all other Prime Contract Bid Items)
Mobilization shall conform to the provisions of Secti ons 7-3.4 of the Standard Specifications.
Mobilization and demobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the mo vement of personnel, equipment, materials, and incidentals to the project site necessary for work on the project and for all other work and operations which must be pe rformed or costs incurred including bonds, insurance, and financing prior to beginning work on the vari ous contract items on the project site.
Mobilization shall also include the time, ma terials, and labor to move the necessary construction equipment to and from the site, supervisory time on the job by the Contractor’s personnel to keep the construction site in a sa fe condition, and all other related work as required at all times and for all non-working days during the construction period. The Contractor is responsible for securi ng an adequate storage site for equipment and materials. Demobilization includes removal of all equipment and materials from the site, clean up and restoration of the work site at the end of project.
No additional amounts shall be paid for er osion control, Best Management Practices (BMP), erosion damage clean-up, and removal of debris from the pr oject site, NPDES requirements, or removal of soil deposited on public streets by construction traffic.
Best Management Practices (BMP) shall be defined as any program, technology, process, citing criteria, operating method, measure, or device, which controls, prevents, removes, or reduce pollution.
The Contractor shall have a minimum of two readily accessible copies of each publication on the Contract site at all times plus any copies of applicable environmental mitigation plans.
Additional BMPs may be required as a result of a change in actual field conditions, 146
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Contractor activities, or construction operation. When more than one BMP is listed under each specific BMP category, the Contractor shall select the appropriate and necessary number of BMPs within each category in order to achieve the BMP objective.
BMPs for Contractor activities shall be continuously implemented throughout the year and project time period. BMPs for erosion c ontrol and sedimentation shall be implemented during the period from October 15 to April 15, and whenever the National Weather Service predicts rain within 24 hours. BMPs for erosi on control and sedimentation shall also be implemented prior to the commencement of any Contractor activity or construction operation, which may produce run-off, and w henever run-off from other sources may occur.
The Agency (City), as a permittee thereto, is subject to enforcement actions by the State Water Resources Control Board, Environment al Protection Agency, and private citizens.
The Agency will pass through to the Contractor any penalty assessed by these entities for each calendar day that the C ontractor has not fully implem ented the BMPs specified for the Contract and/or is otherwis e in noncompliance with these provisions. In addition, the Agency will deduct, from the final payment due the Contractor, the total amount of any fines levied on the Agency, plus legal and staff costs, as a result of the Contractor’s lack of compliance with these provisions and/or less than complete implementation of the specified BMPs.
Payment for Mobilization and Demobilization shall be included in the Lump Sum (LS) Price bid and shall be considered full compensat ion for obtaining all business licenses and permits, as required for the entire project, from all related agencies, including, but not limited to, utility companies, private and public agencies and the City of Lynwood; and complying with the requirements specified in those licenses and permits; coordination, field office facility, implementation of Best M anagement Practices, and incidentals necessary to perform all related items of work. Progress payments for this bid item shall be paid for in accordance with the completion percentage of the project to the Contractor and shall include the cost of such mobilization adminis tration during the entire contract period and demobilization. No additional compensation will be allowed therefor. The sum total of this Bid Item shall not exceed 5% of the total of all other Bid Items.
Bid Item No. 2 – Traffic Control, Public Convenience & Safety
Traffic control, Traffic control plan, cons truction signing and traffic maintenance shall comply with the provisions of Subsection 5-7, 600 and 601 of the Standard Specification, Subsection 56-2 of the Caltrans Standard Specifications, and the current requirements set forth in the “Manual of Traffic Controls for Construction and Maintenance Work Zones” published by the Department of Tr ansportation, State of Califor nia, and latest California Manual on Uniform Traffic Control Devices (CA-MUTCD), the traffic control plans and these Special Provisions.
The Contractor shall maintain the following clearances from the edge of traffic lanes:
1) 5 feet to any excavation,
2) 2 feet to curbs or te mporary concrete barriers,
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3) 10 feet to poles and other obstructions on uncurbed roadways.
If determined by the City Engineer that it is necessary to decrease these minimum distances to allow for the prosecution of the work, the Contractor shall provide all protective devices required by the City Engineer to adequately protect the public.
PUBLIC CONVENIENCE
At least ten (10) calendar da ys prior to commencing paving work, the Contractor shall submit a pavement spreading schedule to the City for approval. Based on the pavement spreading schedule, the Contractor is to notify residents and businesses of the proposed work and post temporary “NO PARKING” signs at no cost to the City. Signs shall be posted at all intersections, and on each side of the street a maximum of 200 feet between signs.
Signs shall not be attached to existing poles, street light standards or trees. All signs must be posted on delineators or stakes provided by the Contractor. The “NO PARKING” signs shall be in place not less than seventy two (72) hours prior to performing the work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least seventy-two (72) hours prior to reconstruction and overlaying the street. All conflicting parking signage shall be covered.
Due the nature of this project involving major inconvenience to residents and businesses, a good Public Relations Program is mandat ory and evidence of satisfactory past performance in this area will be required.
The Contractor is to distribute a minimum of two (2) “Public Notice” to each resident and business affected by the project. The first notice shall be distributed ten (10) calendar days prior to the start of any work. The second no tice shall be distributed at least seventy two (72) hours (3 working days) prior to the start of work. A sample copy of the notice must be approved by the City Engineer. Said notice s hall be attached to a red information hanger provided by the Contractor and hung on the fr ont door knob and/or ga te. The Contractor shall also coordinate with the bus services to ensure the safe operation of buses and access to bus stops in the construction area.
The Contractor shall also coordinate with the trash disposal and postal services agencies to ensure the safe operation of their vehicl e and access in the construction area. Notices shall be in English and Spanish language.
All complaints received by the City associ ated with the construction project alleging damage to private property and vehicles sha ll be responded to by the Contractor within one working day (24) hours of notification. Failure to comply with this provision may result in a penalty of One Hundred dollars ($100.00) per occurrence.
All trucks, which the Contractor proposes to use, that exc eed the legal load limit when loaded will be required to have overweight permi ts issued by the City for which there is a fee.
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The Contractor shall be responsible for adequate barricading of the work area and controlling of traffic in the vicinity of the project as specified in Subsection 7-10 of the General Provisions
PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary meas ures to protect work and prevent accidents during any and all phases of the work. The Contractor shall repair all damaged pavement as a result of damage (i.e., vehicle tracks, footprints, graffiti, etc.) If deemed necessary by the City, the Contractor sha ll repair the defective area in accordance with these special provisions.
CONSTRUCTION SIGNING
Construction signing shall consist of furnis hing, installing, maintaining and removing construction signs and barricades as requir ed by the “Manual of Traffic Controls for Construction and Maintenance Work Zones”. The traffic control system shall be installed on a road prior to starting work for that ro ad and shall not be removed until all work has been completed on that road. Existing speed limit signs, which conflict with the work zone speed limit, shall be covered during the entire construction period.
TRAFFIC MAINTENANCE
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with Subsection 601 of the St andard Specifications and these Special Provisions.
The Contractor shall prepare all necessary tra ffic control plans and s ubmit to the City for approval at the pre-construction meeting. The traffic control plans shall be prepared by a Traffic Engineer Licensed in the State of California and shall show:
1. Notification Signs.
2. Existing and temporary lane lines.
3. Dimensions of the work zone and street improvements.
4. Advance warning signs.
5. Delineators
The plans shall be submitted to the City no later than the Pre-Construction meeting and shall incorporate a complete and separate plan for each stage of construction proposed by the Contractor. This plan shall indicate the sequence of lanes or portions of lanes being closed for each phase. The traffic control plans shall indicate the travel plan for each phase of construction. The traffic control plans shall state:
1. That the plan will conform to the “Cal ifornia Manual on Uniform Traffic Control Devices (CA-MUTCD)” Latest Edition.
2. Emergency contact person and phone number.
3. Minimum lane widths and minimum clearance to obstructions. 149
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The traffic control plan shall be reviewed a nd accepted by the City Engineer prior to beginning any removals.
The Contractor shall cooperate with the City Engineer relative to handling traffic through all work areas and shall make his own arrangements relative to keeping the working area clear of parked vehicles and maintaining clear access to driveways.
The Contractor shall furnish and install constr uction notification signs as shown on traffic control plans and as specified by the City of Lynwood.
The Contractor shall provide for contro lled pedestrian crossings through the work.
Crossings shall provide pedestrians a means of passing over or through the work without tracking tack coat or hot asphalt on existing concrete work or endangering pedestrian safety. At intersections, if a cross road needs to be temporarily closed when work is in progress through the intersection and the anticipated traffic delay is more than five (5) minutes, a detour sign shall be installed on the cross street and shall include the installation of advance signing displaying the anticipated del ay time. The signing of the detour route shall be approved by the City Engineer prior to installation of the detour and closure of the road.
The Contractor shall provide for one lane of travel in each direction at all times unless approved by the City Engineer. When two-way traffic is restricted to one lane in each direction, and when applying an overlay past intersecting roads, traffic shall be controlled as required by the “Manual of Traffic Cont rols for Construction and Maintenance Work Zones”. A pilot car and driver wil l be required at various locations if control by flaggers and/or control devices proves deficient in the opinion of the City Engineer. In no case shall the Contractor provide less than one (1) lane of travel in each direction through the construction zone including cross-streets, except if an alternative plan is approved by the City Engineer.
Contractor’s equipment and personal vehicles of the Contractor’s employees shall not be parked on the traveled way at any time. Overnight parking of construction equipment shall be confined to an approved storage site sele cted by the Contractor and approved by the City.
TEMPORARY GUIDE MARKERS
Temporary guide markers shall be portable Ca ltrans, Standard Specif ications approved delineators. Only one type of temporary guide marker shall be used on any road at any one time.
Temporary guide markers shall be placed adjac ent to the edge of all vertical lips or excavations that exceed 1 in ch. If the temporary guide ma rkers are damaged, or are not in an up-right position, from any cause, said markers should immediately be replaced or restored to their original locations, in an upright position by the Contractor. 150
Part 3 BD - 37
PORTABLE DELINEATORS
The vertical portion of the portable delineat ors shall be brilliant orange or predominantly orange in color. The posts shall be not le ss than 100 square inches, measured through the vertical axis of the delineator, normal to the roadway. The minimum height shall be thirty-seven (37) inches above the traveled way.
Two 4-inch nominal width reflective bands shall be mounted a minimum of 1 ½ inches apart and at a height on the post so that one re flective band will be between 2.5 feet and 3 feet above the roadway surface.
Reflective bands shall be flexible vinyl plastic, either white or yello w, and shall have not less than the following dry reflective values at a 0.2 degree diver gence angle, expressed I units if candlepower per foot -candle per square foot. The wet reflective values shall not be less than ninety percent (90%) of the dry values.
Dry Reflective Value
Angle of Incidence 4º 5º 30º
White 250 165 50
Yellow 10 110 50
All tests for reflective values shall be performed in accordance with Test Method No. Calif. 642.
The portable delineators shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed thirty (30) feet on tangents or twenty (20) feet on curves.
FLUORESCENT TRAFFIC CONES
Provide lighted flashers and lighting for night time. Fluorescent traffic cones shall be new or reconditioned and of good commercial quality, flexible material suitable for the purpose intended. The outer section of the portion above the base of the cone shall be highly pigmented fluorescent orange polyvinyl co mpound. The cone shall be anchored in a manner such that the traffic cone will remain in an upright position.
The fluorescent traffic cones shall be sp aced as necessary for proper delineation; however, in no case shall the spacing between fl uorescent cones exceed thirty (30) feet on tangents or twenty (20) feet on curves.
STRIPING
Temporary striping and marking for traffic control shall conf orm to Section 314-4 of the Standard Specifications. Temporary striping and marking which has no further use shall be removed by wet sandblasting, and all sand used in sandblasting shall be removed without delay as the sandblasting operation progresses. 151
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RESTRICTIONS ON CLOSURE OF STREETS AND TRAFFIC LANES
The Contractor shall conduct all operations so as to provide a ccess to the adjoining properties and have no greater l ength or quantity of work under construction that can be properly prosecuted with a minimum of inconvenience to the public.
The Contractor shall construct temporary A.C. ramps or equal to provide safe and drivable access to residents and business properties daily. If steel plates are required, they shall be provided by the Contractor at no additional cost to the City.
The Contractor shall coordinate all shipments and deliveries to businesses.
The Contractor shall be responsible for furnishing, placing and maintaining barricades and lights as necessary to protect the public from danger due to the work being done.
No additional amounts shall be paid for eros ion control, erosion damage clean-up, and removal of debris from the project site, NPDES requirements, or removal of soil deposited on public streets by construction traffic.
Payment for Traffic Control, Public Convenience & Safety shall be included in the Lump Sum (LS) Price bid and shall be considered full compensation for providing and maintaining safe traffic cont rol including all temporary si gns, striping and delineation, preparing and providing traffic control plan during the project, obtaining all approvals and permits, as required, from all related agencies, including, but not limited to, public agencies and the City of Lynwood; and complying with the requirements specified in those licenses and permits, coordination, field office facilit y; and incidentals necessary to perform all related items of work.
Construction Surveying and Staking (No Bid Item)
It shall be the responsibility of the Contractor to supply any and all construction surveying and staking required. All surv eying shall be performed under the direct supervision of a California Licensed Land Surveyor or Ci vil Engineer duly licensed to perform land surveying.
Construction Survey and staking consist of furnishing transportation, labor, materials, and equipment to provide surveying and field engineering under the direction of a Land Surveyor or Professional Engine er licensed in the State of California to do surveying.
Furnish skilled labor, instrument platforms, ladders and such other te mporary structures, required lighting for making and maintaining points and lines in connection with the surveys required.
Construction staking shall conform to the Standard Specification Section 3-10. Work under this Section includes, but is not limited to, the following:
1. Establish and maintain horizontal and ve rtical control points from City Engineer- supplied benchmarks and baselines.
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2. Establish temporary benchmarks.
3. Layout of all work.
4. Construction staking for earthwork, pav ing work and median curb required on the project.
5. Control, staking, and grade checking for all earthworks.
6. Maintain records on reproducible cont ract drawings (ASCII points file) of as- constructed locations of project components and features during the course of the project.
7. Unless the project shows a separate bid it em for the survey monumentation in bid schedule, contractor shall establish/reestablish survey monuments as shown on the construction drawings and file Corner Record Survey with the County Surveyor and the City Engineer.
City Engineer reserves the right to che ck the accuracy of Contractor's survey measurements and calculations. Regardless of whether or not the City Engineer exercises this right, the requirements for Contractor accuracy and adequacy will not be waived.
Copies of all completion survey notes, and other data shall be furnished to the City Engineer prior to beginning work that requires their use.
Prior to completion of Project and when r equested by City Engineer, Contractor shall submit a copy of site drawing and certif icate signed by California Registered Land Surveyor or Professional Engineer as applicable, that elevations and locations of Work are in conformance with Contract Documents.
Contractor shall set permanent monuments and file “Record of Survey Map”. The contractor shall be responsible to maintain a complete and accurate log of control and survey work as it progresses.
Contractor shall field verify locations of survey control points prior to starting any work on the Project Site. Contractor shall establis h and submit to City En gineer any temporary control points as necessary due to constructi on activity. The Contractor shall notify City Engineer of any discrepancies discovered and resolve prior to starting any work.
The Contractor shall lay out work from th e City Engineer's established control points, baselines, ranges and gauges and shall be responsible for all measurements in connection therewith. Furnish, at Cont ractor's expense, all stakes, templates, platforms, equipment, range markers, and labor as may be required in laying out any part of the Work from the points and lines established by the City Engineer. The Contractor will be held responsible for the execution of the Work to such lines and grades as may be established or indicated by the City Engineer. It shall be the responsib ility of the Contractor to maintain and preserve all stakes and other marks est ablished by the City Engineer until authorized to remove them. If such marks are destroyed by the Contractor or through negligence prior 153
Part 3 BD - 40
to their authorized removal, they may be replaced by the City Engineer at City Engineer's discretion. The expense of replacement will be deducted from any amounts due, or to become due, the Contractor.
Surveying shall conform to methods, proc edures, and requirements of the CALTRANS Survey Manual. Contractor shall set finish grades at a maximum of 50-ft. intervals for dirt, 25-ft. intervals for rock and at all grade breaks. Contractor shall establish or reestablish baselines and field control points as necessary and provide all basic site engineering to assure accurate locations and elevations for construction. It will be contractor’s responsibility to verify location and elevation of existing structures and utilities as required for new work.
Control datum for survey may be indicated on Contract Drawings. Contractor shall locate and protect, or replace survey control and reference points, preserve permanent reference points during construction and pr ovide record of survey for replacement at record monument. The contractor shall report to City Engineer loss or destruction of any reference point or relocation required because of cha nges in grades or other reasons and replace dislocated survey control points based on original survey control. There will be no changes without prior written notice to City Engineer.
Payment for Construction Survey and Staking shall be considered as included in the prices paid for the Various Items of work involved as specif ied in Section 309 of the Standard Construction Specifications and ther efore no additional compensation will be made. This item shall include full compensation for setting permanent monument and file “Record of Survey Map,” preparing and providing survey c ontrol plan during the project, obtaining all approvals and permits, as required, from the City Engineer, including, but not limited to, public agencies and the City of Lynwood; and complying with the requirements specified in those licenses and permits, coordi nation, field office facility; and incidentals necessary to perform all related items of work.
Bid Item No. 3 – Cold Mill Ex. A.C. Pavement 1.5”
Cold milling shall conform to the provisions of Section 404 of the SSPWC. The Contractor shall cold mill existing AC pavement as dimensioned and as otherwise designated on the plans as modified by City Engineer recommendations following the additional coring. Cold milling shall remove and dispose existing AC pavement to provide an overlay key at joins and over the width of the cold milled area. Additional depths of cold milling may be required as determined by the City Engineer. The surfac e of pavement after cold milling shall be uniformly rough grooved or ridged as directed by the City Engineer. The grade shall not deviate from a suitable strai ght edge by more than 1/8” at any point. Contractor shall recompact any exposed base material to relative compaction.
The Contractor shall be aware of existing concrete pavement and concrete gutters that may exist below the existing pavement. The Contractor is responsible for determining the location and pavement existing thickness prior to cold milling. The Contractor shall use a cold milling machine with a smaller cutting head to remove all material not removed by the larger cold milling machine to the limits shown on the typical detail. 154
Part 3 BD - 41
Where transverse joints are planed in the pav ement at conform lines, no drop-off shall remain between the existing pavement and the planed area when the pavement is opened to traffic. If asphalt concrete has not been placed to the level of existing pavement before the pavement is to be opened to public traffic, a temporary asphalt concrete taper shall be constructed. Asphalt concrete for temporary tapers shall be placed to the level of the existing pavement and tapered not greater than one-inch (1”) vertical in twelve inches (12”) horizontal.
During the cold milling operation, the Contra ctor shall sweep the street with mechanical broom equipment and remove all loosened materi al from milled areas. The Contractor shall abate dust nuisance by cleaning, sweepi ng, and sprinkling with recycled water (if available) or other means as necessary.
Planed pavement shall not remain exposed to traffic for more than two (2) working days in advance of the placement of asphalt conc rete paving materials, and it shall be the responsibility of the Contractor to schedul e planning (Milling) and paving operations to meet this requirement.
Any petromat found during grinding shall be removed by scraping and by burning it with a torch.
All materials to be removed shall be disposed of at a legal site as specified in subsection 404-8 of SSPWC and reported to the City.
Crack Sealing (Not a Bid item)
After the completion of t he cold milling operation, ¼” wide cracks and larger shall be cleaned by hot air blowing to provide intact bonding surfaces which are free of moisture and debris. After the cracks have been properly cleaned, they shall be sprayed with an approved soil sterilant, and then filled with SS-1H asphaltic emulsion and sanded. Cracks and pop-outs larger than 1” wide shall be sealed with a D2-SC-800 stockpile mix.
Payment for Cold Mill Ex. A.C. Pavement 1.5” shall be made on a Square Foot (SF) unit price basis and shall be considered full compensation for complying with the above requirements and considered as in cluded in the contract unit price. Furnishing of labor, materials, equipment, removal, hauling, properly disposing, pr otection of facilities and restoration to complete the construction are considered as included in the price, and no additional compensation will be allowed therefor . Payment for the re moval of Petromat fabric material shall be included in this bid item of work and no a dditional compensation will be allowed.
Bid Item No. 4 – 8” Excavation
This Bid Item shall conform to Section 401-2 of the St andard Specifications and shall include all labor, material and equipment required to include the following items of work:
A . Sawcutting and removal by excavation of existing asphalt concrete (AC) pavement and 155
Part 3 BD - 42
underlying materials excavated to a depth required for the placement of a new pavement section and sub-base as shown on the project drawings. The excavation shall include, but is not limited to, the subgrade native soils. All work shall be completed in accordance with these specifications, the lines and grades, and typical cross-sections shown on the drawings. The underlying materials which ar e removed from exca vations beneath the existing AC pavement shall be inspected by t he City Engineer prior to performing over excavation.
B . Removal of materials resulting from millin g, excavation, shall be legally disposed of legally debris, shrubs, rubbish and excess material.
C . Maintaining dust control at all times by watering.
D . Removal and disposal of any additional items not specifically mentioned herein, which may be found within the work limits or are shown on the plans to be removed and disposed off legally.
E . Removal and disposal of unnamed concrete improvements.
F . Restoration and clean-up of the site.
G . Providing for traffic control and maintenance of access to driveways, security and safety including signs, barricades, covers, steel plates and/or chain link fencing as necessary.
H . Protecting in place of existing water mains, sewers, storm drains, meters, valve covers, walls, fences, curbs, fire hydrant, telephone and power poles, and other existing structures.
I . Removing and restoring or relocating all sprinkler lines, heads, valves, etc. interfering with construction of improvements.
J . All materials removed shall be lawfully disposed of at a site secured by the Contractor.
The Contractor will make every effort to re cycle excavated and demolition materials. The Contractor shall provide the City Engineer with a letter indicating the final disposition of all excavated and demolition materials from the project within five (5) working days after project completion.
K . No excavated or demolished materials shall be left in the public right of way overnight.
It is the Contractor’s responsibility to do whatever subsurface exploration is required to do a complete bid covering the cost of removal to the grades required.
The Contractor shall also be aware of existing Petromat fabric material under the existing pavement when removing the pavement. Pavement fabric, such as Petromat, shall be removed and disposed of, as required.
The Contractor shall also be aware of exis ting Macadam material under the existing pavement when removing the pavement.
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The Contractor shall prepare t he subgrade in accordance with the Specifications and to the satisfaction of the City Engineer, prior to placing new pavement. This item shall include excavation, backfill, disposal of excess materials and fine grading required to establish the grades shown on the Project Plans.
The subgrade preparation shall conform to Section 301-1 of the Standard Specifications.
Unless otherwise specified, soil in the pa ved area shall be compacted to a relative compaction of ninety-five (95) percent in layers not to exceed six (6) inches of subgrade prior to placement of gravel base and the remainder shall be ninety-five (90) percent by a suitable means of compaction.
All existing asphalt concrete (AC) pavement to join new construction shall be sawcut in a straight line. Contractor s hall exercise due caution to avoid any damage to existing improvements, protecting in-place of existing water mains, sewers, storm drains, meters, valve covers, wall, fences, curbs, fire hy drants, telephone and power poles, and other existing structures.
It is the Contractor’s responsibility to perform whatever additional exploration is necessary to avoid causing any damage to the existing utilities under the work area. Any damage done by the Contractor shall be repaired or replace as call ed out in Section 402 of the Standard Specifications for Public Works Construction at the Contractor’s expense.
This work shall consist of cutting existing asphalt concrete or cement concrete to facilitate its removal. Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, straight break without loosening, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until surface course AC is construc ted. Under this item, the use of a grinder will not be allowed in lieu of power-driven saw.
Payment for 8” Excavation shall be at the contract unit price per Cubic Yard (CY) and shall be considered full compensation fo r furnishing labor, materials, equipment, sawcutting, removals, hauling and disposal of unsuitable materials, grade for the base, compaction and no additional compensation will be allowed therefor. Paym ent for the removal of Macadam and/or Petrom at fabric material shall be included in this bid item of work and no additional compensation will be allowed.
Bid Item No. 5 – Construct 1.5” C2-PG 64-10 AC Surface Course, Per Typical Section
This Bid Item shall include all labor, material and equipment required to construct asphalt concrete leveling course. AC leveling course shall be 1.5” thick Type C2-PG 64-10, as shown on the plans and as specified in Sect ion 203-1 of the Standard Specifications for Public Works Construction and shall conform to the following:
Composition and Grading shall be per Section 203-6.4 of the Standard Specifications for Public Works.
Contractor shall submit a copy of the asphalt concrete mix design, a sample of the asphalt concrete, a sample of the aggregate, and a sa mple of the paving asphalt (AR or PG) to 157
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the City or its designated labor atory a minimum of two week s prior to the start of construction. The Contractor shall use a PG Asphalt Binder.
All work shall conform to Se ction 302-5 of the “Standard Specifications for Public Works Construction” and these Special Provisions.
All materials are subject to testing under separate Bid Item.
Tack coat shall be Grade SS-1H, per Section 302-5.8 and shall be applied to the perimeter of all AC removal and replacement locations and cold milling locations. (All tack coat overspray on gutter lip shall be removed.)
The Contractor shall use a PG Asphalt Binder.
PG Asphalt binder shall conform to the following requirements:
1. Description
Asphalt shall consist of refined petroleum or a mixture of refined liquid asphalt and refined solid asphalt, prepared from crude petroleum. Asphalt shall be:
A. Free from residues caused by the artificial distillation of coal, coal tar, or paraffin.
B. Free from water.
C. Homogeneous.
2. Materials
A. General
The Contractor shall furnish asphalt in conformance with the State of California Department of Transportation (Caltrans) “Certification Program for Suppliers of Asphalt.” Caltrans maintains the program requirements, procedures, and a list of approved suppliers can be obtained from (Caltrans).
The Contractor shall ensure the safe transportation, storage, use, and disposal of asphalt.
The Contractor shall prevent the formation of carbonized particles caused by overheating asphalt during manufacturing or construction.
B. Grades
Performance graded (PG) asphalt binder shall be PG 64-10 and conform to the following:
Performance Graded Asphalt Binder
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RTFO Test Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 2.20
64 2.20
64 2.20
64 2.20
70 2.20
Ductility at 25ºC
Minimum, cm
T51
75 75
75 75
75 PAV f Aging,
Temperature, ºC
R28
100
100
100
100
100
RTFO Test and PAV Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*sin(delta), kPa
T315
22 d
5000
31 d
5000
28 d
5000
22 d
5000
34 d
5000
Creep Stiffness,
Test Temperature, ºC
Maximum S-value, MPa
Minimum M-value
T313
-12
300
0.300
0 300
0.300
-6
300
0.300
-18
300
0.300
0 300
0.300
Notes:
a. Recommended as asphalt rubber base stoc k for high mountain and high desert area. b. The Engineer may waive this specification if the supplier is a Quality Supplier as defined by the Caltrans’ “Certification Program for Suppliers of Asphalt.” c. The Engineer may waive this specification if t he supplier certifies the asphalt binder can be adequately pumped and mixed at temperatures meeting applicable safety standards. d. The sample will be tested at 3ºC hi gher if it fails at the specified test temperature. G*sin(delta) shall remain 5000 kPa maximum.
e. “RTFO Test” means t he asphaltic residue obtained using the Rolling Thin Film Oven Test, AASHTO Test Method T240 or ASTM Designation: D 2827.
f. “PAV” means Pressurized Aging Vessel.
C. Sampling
The Contractor’s asphalt supplier shall provide a sampling device in the asphalt feed line connecting the plant storage tanks to the asphalt weighing system or spray bar. The sampling device shall be accessible between 600 and 750 mm (30 inches) above the platform. The supplier shall provide a receptacle for flushing the sampling device.
Property
AASHTO
Test
Method
Specification
Grade
PG
58-22 a
PG
64-
10 PG
64-16
PG
64-28
PG
70-10
Original Binder
Flash Point, Minimum ºC T48 230 230 230 230 230
Solubility, Minimum % b T44 99 99 99 99 99
Viscosity at 135ºC, c
Maximum, Pa’s
T316
3.0 3.0
3.0 3.0
3.0 Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 1.00
64 1.00
64 1.00
64 1.00
70 1.00
RTFO Test e,
Mass Loss, Maximum, %
T240
1.00 1.00
1.00 1.00
1.00 159
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The sampling device shall include a valve:
1) With a diameter between 10 and 20 mm.
2) Manufactured in a manner that a one-liter sample may be taken slowly at any time during plant operations.
3) Maintained in good condition.
The Contractor’s supplier shall replace failed valves.
In the presence of the City En gineer, the Contractor’s supp lier shall take 2 one-liter samples per operating day. Round friction top containers with one-liter capacity for storing samples shall be provided.
D. Applying Asphalt
Unless otherwise specified, the Contractor shall heat and apply asphalt in conformance with the provisions in Caltrans Standard Specifications Section 93, “Liquid Asphalts.”
The Contractor shall apply paving asphalt at a temperature between 120ºC and 190ºC.
The City Engineer will determine the exact temperature of paving asphalt.
Subgrade preparation shall conform to Secti on 301-1 of the Standard Specifications for sections containing no aggregate base. After removal of the existing pavement section to the depths required to place the new AC section, re-compaction of the existing subgrade, if non-AC or non-PC, will be required to 95 percent in conformance with the requirements set forth in Section 301-1.3 of the Standard Specifications for Public Works Construction.
At all locations where new asphalt concrete pavement is joining existing asphalt pavement, the Contractor shall Sawcut or cold mill/grind existing pavem ent to provide straight neat lines and place the new asphalt concrete to form a smooth transition. Payment for Sawcut ting/grinding and removing the existing pavement shall be included in a separate Bid Item.
The Contractor shall be responsible for main taining location of, and access to, all water line gate valves during construction operations.
Initial or breakdown compaction shall consist of a minimum of three roller passes coverage of a layer of asphalt mixture. A pass shall be a movement of a roller in both directions over the same path. Coverage shall be as many passes as are necessary to cover the entire width being paved. Overlap between passes during any coverage made to insure compaction without displacement of material in accordance with good rolling practice shall be considered a part of the coverage being made and not a part of a subsequent coverage.
Each coverage shall be completed before subs equent coverage is started. Pneumatic rollers shall not be used without prior approval of the City Engineer. The top AC layer of each lane, once commenced, shall be placed without interruption.
3. Measurement
The quantities of the asphalt concrete to be paid for will be measured by the actual tonnage 160
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(ton) of material and no additional compensation will be allowed therefor. The Contractor shall furnish to the City Engineer at the time of delivery of the material on the job site a legible copy of a Licensed Weighmaster’s Certificate showing gross, tare, and net weights of each truckload of asphalt concrete mixture.
The City will not compensate the Contractor for any additiona l costs incurred by change or lack of availability of asphalt binders or variation of oil pipes.
Temporary asphalt concrete work where required by the City Engineer for traffic control or other purposes shall be considered included in the price bid for Traffic Control and no additional compensation will be allowed.
Tack Coat (Not a Bid item)
Existing concrete gutter and curb faces shall be protected against disfigurement from the asphalt. Residue of the material shall be removed from gutter and curb faces by sandblasting to the extent required by the Engineer.
The tack coat shall be applied as specified in Subsection 302-5.4 of the Standard Specifications and these Special Provisions. The Engineer will determine if the pavement is sufficiently dry for the application of the tack coat. Tack coat shall not be applied when the temperature of the surface to be tacked is below 40 degrees F in the shade.
No separate measurement and payment will be made for tack coat.
Payment for Construct 1.5” C2-PG 64-10 AC Surf ace Course, Per Typical Section shall conform to the provisions of Subsecti on 302-5.9 of the Standar d Specifications for Public Works Construction. All the requirements stated above shall be included in the unit price bid per TON. The contract unit price per ton sh all include full compensation for all surface preparation furnishing all labor, mate rials, tools, equipment, removals, disposal, certified weigh tickets, and incidentals and fo r doing all the work involved, including furnishing, applying and cleaning up excess rock dust blotter. The City will not compensate the Contractor for any additional costs incurred by change or lack of availability of asphalt binders. Temporary surface work where required by the City Engineer for traffic control or other purposes shall be considered included in the price bid for Traffic Control and no additional compensation will be allowed.
Payment for asphalt emulsion binder (Tack C oat) and preparation for overlay shall be included in the contract unit price paid for Asphalt concrete pavement.
Bid Item No. 6 – Construct 2” A.C. Base Course, Per Typical Section
This Bid Item shall include all labor, material and equipment required to construct asphalt concrete base course. AC base course shall be 2” thick Type B-PG 64-10, as shown on the plans and as specified in Section 203-1 of the Standard Specifications for Public Works Construction and shall conform to the following:
Composition and Grading shall be per Section 203-6.4 of the Standard Specifications for Public Works.
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Contractor shall submit a copy of the asphalt concrete mix design, a sample of the asphalt concrete, a sample of the aggregate, and a sa mple of the paving asphalt (AR or PG) to the City or its designated labor atory a minimum of two week s prior to the start of construction. The Contractor shall use a PG Asphalt Binder.
All work shall conform to Se ction 302-5 of the “Standard Specifications for Public Works Construction” and these Special Provisions.
All materials are subject to testing under separate Bid Item.
Tack coat shall be Grade SS-1H, per Section 302-5.8 and shall be applied to the perimeter of all AC removal and replacement locations and cold milling locations. (All tack coat overspray on gutter lip shall be removed.)
The Contractor shall use a PG Asphalt Binder.
PG Asphalt binder shall conform to the following requirements:
4. Description
Asphalt shall consist of refined petroleum or a mixture of refined liquid asphalt and refined solid asphalt, prepared from crude petroleum. Asphalt shall be:
A. Free from residues caused by the artificial distillation of coal, coal tar, or paraffin.
B. Free from water.
C. Homogeneous.
5. Materials
A. General
The Contractor shall furnish asphalt in conformance with the State of California Department of Transportation (Caltrans) “Certification Program for Suppliers of Asphalt.” Caltrans maintains the program requirements, procedures, and a list of approved suppliers can be obtained from (Caltrans).
The Contractor shall ensure the safe transportation, storage, use, and disposal of asphalt.
The Contractor shall prevent the formation of carbonized particles caused by overheating asphalt during manufacturing or construction.
B. Grades
Performance graded (PG) asphalt binder shall be PG 64-10 and conform to the following:
Performance Graded Asphalt Binder
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RTFO Test Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 2.20
64 2.20
64 2.20
64 2.20
70 2.20
Ductility at 25ºC
Minimum, cm
T51
75 75
75 75
75 PAV f Aging,
Temperature, ºC
R28
100
100
100
100
100
RTFO Test and PAV Aged Binder
Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*sin(delta), kPa
T315
22 d
5000
31 d
5000
28 d
5000
22 d
5000
34 d
5000
Creep Stiffness,
Test Temperature, ºC
Maximum S-value, MPa
Minimum M-value
T313
-12
300
0.300
0 300
0.300
-6
300
0.300
-18
300
0.300
0 300
0.300
Notes:
g. Recommended as asphalt rubber base stoc k for high mountain and high desert area. h. The Engineer may waive this specification if the supplier is a Quality Supplier as defined by the Caltrans’ “Certification Program for Suppliers of Asphalt.” i. The Engineer may waive this specification if t he supplier certifies the asphalt binder can be adequately pumped and mixed at temperatures meeting applicable safety standards. j. The sample will be tested at 3ºC hi gher if it fails at the specified test temperature. G*sin(delta) shall remain 5000 kPa maximum.
k. “RTFO Test” means t he asphaltic residue obtained using the Rolling Thin Film Oven Test, AASHTO Test Method T240 or ASTM Designation: D 2827.
l. “PAV” means Pressurized Aging Vessel.
C. Sampling
The Contractor’s asphalt supplier shall provide a sampling device in the asphalt feed line connecting the plant storage tanks to the asphalt weighing system or spray bar. The sampling device shall be accessible between 600 and 750 mm (30 inches) above the platform. The supplier shall provide a receptacle for flushing the sampling device.
The sampling device shall include a valve:
Property
AASHTO
Test
Method
Specification
Grade
PG
58-22 a
PG
64-
10 PG
64-16
PG
64-28
PG
70-10
Original Binder
Flash Point, Minimum ºC T48 230 230 230 230 230
Solubility, Minimum % b T44 99 99 99 99 99
Viscosity at 135ºC, c
Maximum, Pa’s
T316
3.0 3.0
3.0 3.0
3.0 Dynamic Shear,
Test Temp. at 10 rad/s, ºC
Mínimum G*/sin(delta), kPa
T315
58 1.00
64 1.00
64 1.00
64 1.00
70 1.00
RTFO Test e,
Mass Loss, Maximum, %
T240
1.00 1.00
1.00 1.00
1.00 163
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4) With a diameter between 10 and 20 mm.
5) Manufactured in a manner that a one-liter sample may be taken slowly at any time during plant operations.
6) Maintained in good condition.
The Contractor’s supplier shall replace failed valves.
In the presence of the City Engineer, the Contractor’s s upplier shall take 2 one-liter samples per operating day. Round friction top containers with one-liter capacity for storing samples shall be provided.
D. Applying Asphalt
Unless otherwise specified, the Contractor shall heat and apply asphalt in conformance with the provisions in Caltrans Standard Specifications Section 93, “Liquid Asphalts.”
The Contractor shall apply paving asphalt at a temperature between 120ºC and 190ºC.
The City Engineer will determine the exact temperature of paving asphalt.
Subgrade preparation shall conform to Secti on 301-1 of the Standard Specifications for sections containing no aggregate base. After removal of the existing pavement section to the depths required to place the new AC section, re-compaction of the existing subgrade, if non-AC or non-PC, will be required to 95 percent in conformance with the requirements set forth in Section 301-1.3 of the Standard Specifications for Public Works Construction.
At all locations where new asphalt concrete pavement is joining existing asphalt pavement, the Contractor shall Sawcut or cold mill/grind existing pavem ent to provide straight neat lines and place the new asphalt concrete to form a smooth transition. Payment for Sawcut ting/grinding and removing the existing pavement shall be included in a separate Bid Item.
The Contractor shall be responsible for main taining location of, and access to, all water line gate valves during construction operations.
Initial or breakdown compaction shall consist of a minimum of three roller passes coverage of a layer of asphalt mixture. A pass shall be a movement of a roller in both directions over the same path. Coverage shall be as many passes as are necessary to cover the entire width being paved. Overlap between passes during any coverage made to insure compaction without displacement of material in accordance with good rolling practice shall be considered a part of the coverage being made and not a part of a subsequent coverage.
Each coverage shall be completed before subs equent coverage is started. Pneumatic rollers shall not be used without prior approval of the City Engineer. The top AC layer of each lane, once commenced, shall be placed without interruption.
6. Measurement
The quantities of the asphalt concrete to be paid for will be measured by the actual tonnage (ton) of material and no additional compensation will be allowed therefor. The Contractor 164
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shall furnish to the City Engineer at the time of delivery of the material on the job site a legible copy of a Licensed Weighmaster’s Certificate showing gross, tare, and net weights of each truckload of asphalt concrete mixture.
The City will not compensate the Contractor for any additiona l costs incurred by change or lack of availability of asphalt binders or variation of oil pipes.
Temporary asphalt concrete work where required by the City Engineer for traffic control or other purposes shall be considered included in the price bid for Traffic Control and no additional compensation will be allowed.
Tack Coat (Not a Bid item)
Existing concrete gutter and curb faces shall be protected against disfigurement from the asphalt. Residue of the material shall be removed from gutter and curb faces by sandblasting to the extent required by the Engineer.
The tack coat shall be applied as specified in Subsection 302-5.8 of the Standard Specifications and these Special Provisions. The Engineer will determine if the pavement is sufficiently dry for the application of the tack coat. Tack coat shall not be applied when the temperature of the surface to be tacked is below 40 degrees F in the shade.
No separate measurement and payment will be made for tack coat.
A Tack Coat shall be applied between base and finish courses when i) the finish course is not placed immediately after t he base course (within 24 hours AND with no traffic using the base course surface); ii) to existing pa ved surfaces where new asphalt concrete overlaps or abuts existing pavement; and iii) along all edges of concrete gutters and PCC pavement slabs. There shall be no separate payment for Tack Coat.
Delete Table 302-5.9.1(A) and replace with the following:
Specified Total
Thickness of Pavement
Required
Number of
Courses
Class
Of
Mixture
Greater Than or
Equal to Inches But Less than Inches
1-1/2 3 1 As specified on Plans
3 4 1 Base Course - B-PG 64-10
and/or
Finish Course as specified
on Plans.
TABLE 302-5.9.1(A)
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Payment for Construct 2” AC Base Course Per Typical Section . shall be at the price bid per Ton (Ton) including subgrade and base preparation and all work necessary to install complete in place and shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals, including all overhead and profit, associated with this item of work. There shall be no separate payment for all material and compaction testing that are required, for tack coat, header paving or temporary pavement, and all costs for any said item shall be included in the bid price for the work to which it is appurtenant.
Payment for asphalt emulsion binder (Tack C oat) and preparation for overlay shall be included in the contract unit price paid for Asphalt concrete pavement.
Bid Item No. 7 – Construct 4.5” Aggregate Base (95% Relative Compaction)
Construct 4.5” Aggregate Base (95% Relati ve Compaction) sha ll be certified in conformance with the requirements specified in Section 200-2.2 for untreated base material of the Standard Specificat ions and shall be placed and compacted per plans and specifications and per Sect ion 301 of Standard Specificat ions for Public Works Construction.
The gravel base shall be compacted to a mi nimum 95 percent relative compaction. All pavement section within the project site sha ll be conducted as shown on the plan, these specifications and or directed by the City Engineer.
Payment for Construct 4.5” Aggregate B ase (95% Relative Compaction) shall be at the contract unit price per Cubic Yard (CY) and shall include full compensation for furnishing all labor, materials, tools, equipment, backfilling, grading, compacting, finishing, hauling, disposing, and incidentals and for doing all the work involved complete in place and no additional compensation will be allowed therefor.
Bid Item No. 8 – Remove Existing and Construct New PCC Curb Ramp Per SPPWC STD. Plan No. 111-5.
This Bid Item shall include all labor, materi al and equipment required to remove existing concrete curb ramp and/or sidewalk, curb and/or gutter or paving, planting area, base, subgrade and all existing improvements that may affect a new curb ramp, and haul away to provide clear area for construction of new curb ramp. Removal of PCC curb ramp as shown on the construction plans shall conform to Subsecti on 401-3.2 of the Standard Specifications for Public Works Construction. Place concrete curb ramp and a full depth of asphalt concrete pavement at a section excavated for plac ement of a new curb ramp including adjacent sidewalk, curb and gutter, planting area, base, sub-base, and adjacent AC work complete in place for the project. Concrete curb ramp shall conform to the provisions of Section 201-1 of the Standard Specifications for Public Works Construction and shall be placed in accordance with Secti on 303-5 of the Standard Specifications for Public Works Construction.
This item shall also include removal and disposal of unsuitable subgrade soil excavated for the placement of a new curb ramp. All boundaries limits will be approved by the Engineer prior to saw-cutting. The Contractor shall exercise care in removing existing 166
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concrete so as not to damage adjoining areas which are to remain in place and any damage so caused shall be replaced by the Contractor at his own expense.
Actual limit of concrete removal shall extend to nearest score mark or joint, if nearest score mark or joint is within 3’ limit of removal. Residual from any saw-cutting shall be removed by vacuum. The downstream drain inlet shall be protected. In no case shall the residual be allowed to enter the storm drain system.
Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, straight break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until new concrete Curb Ramp is constructed. T he exact location of curb ramp removal shall be approved by the City Engineer in the field. Generally, sawcuts shall be on existing joints or score mark. Existing curb ramps, includi ng adjacent curb and gutter shall be saw- cut and removed to the limits of the existing curb ramp or the limits of the new curb ramp whichever is greater.
Contractor shall mark all saw-cut lines and obtain City approval for saw-cutting prior to any saw-cutting, and sawcut and remove the as phalt concrete pavement parallel to the centerline of the roadway fo r the length of curb ramp and gutter section including a minimum Two-feet (2’) of width adjacent to the edge of gutter for forming the curb ramp and gutter.
All necessary sawcutting of existing concrete Curb Ramp or any existing improvements shall be to the lines as requi red by the City Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
This item shall also include removal and dis posal of unsuitable subgrade soil excavated for concrete curb ramp, root pruning and/or tree root removal of the sections adjacent and underneath curb ramp in order to bring new curb ramp to final finish grade. Full compensation for root pruning and tree root removal shall be included in the unit price of curb ramp and no further compensation shall be made.
It is Contractor’s responsib ility to protect all existing adjacent features such as landscaping, irrigation system, property’s fence/ wall/gates, curb and gutter, pull boxes, utility boxes, and etc. in place per section 300-1.2. All damages to these items shall be fixed to the satisfaction of City Engineer without any additional compensation.
Concrete curb ramp shall be construc ted per Standard Plan 111-5 of SPPWC and case and type as shown on the project drawings and per City Engineer’s direction. Concrete shall be Class 520-C-2500 as specified in Section 201-1.1.2 of the Standard Specifications for Public Works Construction. Contractor shall construct four-inch (4”) thick PCC curb ramp over the native soil compacted to a minimum of 95 % relative compaction. This item includes construction of adjacent curb, gu tter and sidewalk for the placement of a new curb ramp in accordance with Sections 303- 5 of the Standard Specif ications for Public Works Construction and these Specifications.
Concrete curb ramp shall be constructed to the line, grades and design shown on the plans 167
Part 3 BD - 54
or as ordered by the City Engin eer. Existing surfaces to join shall be sawcut on a neat, straight line at the join location. The Contractor shall remove and replace any new concrete work with graffiti markings and blemishes at no additional cost to the City.
The new curb ramp to join the existing conc rete cross gutter shall be doweled with No. 5 bars of 18-inch in length to existing gutter spandrel on grade. The c ontractor shall drill holes on the edge of concrete spandrel with 12” spacing on center and install High Strength Epoxy Tie Adhesive bars in the holes.
Truncated, detectable warning surface shall be yellow and 4’ wide and 3’ long minimum.
A sample of material shall be approved by the City Engineer prior to installation. Provision and installation of truncated detectable warning surface is a part of curb ramp construction and no further compensation will be allowed.
The curing of Portland cement concrete pav ement shall conform to the provisions of Section 303-1.10 and 303-5.6 of the Standard Specificat ions for Public Works Construction. The application of the sealin g compound shall be in accordance with the requirements of Section 90-7.01B of the State Standard Specifications.
During construction of curb ramp, convenient temporary approaches to crossings or intersecting the street shall be provided and kept in good condition. The temporary access shall not be closed until the replacement curb ramp are usable
Removal and backfill of Two-feet (2’) wide strip of AC pavement or concrete gutter spandrel adjacent to the curb ramp for the construction of a new curb ramp is included in this bid item and no additional compensation will be allowed.
Payment for Remove Existing and Construct New PCC Curb Ramp Per SPPWC STD.
Plan No. 111-5. (or portion thereof) shall be at the contract unit price per Each (EA) and shall be considered full compensation for complying with the above requirements and shall include furnishing of labor, ma terials, equipment, tools, sawc utting, removal, excavation, hauling, properly disposing, protection of facilities, gr ading, sub-grade compaction, truncated detectable warning surface, backfilling, compacting, forming, finishing, curing, temporary ramp, restoration and incidentals for doing all the work involved complete in place and no additional compensation will be allowed.
Bid Item No. 9 – Sawcut and Remove Ex. And Construct New 4” Thick P.C.C.
Sidewalk Per SPPWC Std. Plan No. 122-2
This Bid Item shall include all labor, material and equipment required to Sawcut, remove, haul away and properly dispose of existing concrete sidewalk and sub-grade compaction.
Removal of concrete sidewalk as shown on the Contract Drawings shall conform to Subsections 401-3.2 of the Standard Specifications for Public Works Construction.
Sawcut ting shall be accomplished by the use of a power-driven saw. The depth of the cut shall be deep enough to provide a clean, strai ght break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A cl ean sawcut edge shall be maintained until new concrete sidewalk is constructed. The ex act location of side walk removal shall be approved by the City Engi neer in the field. G enerally, sawcuts shall be on existing joints 168
Part 3 BD - 55
or score mark.
All necessary sawcutting of existing concrete sidewalks shall be to the lines as required by the City Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
This item shall include root clearing and/or tree root removal of the sections immediately adjacent and underneath sidewalk in order to bring new sidewalk to final finish grade. Full compensation for root clearing and tree root removal shall be included in the unit price of sidewalk and no further compensation shall be made.
All existing improvements including Fence/ Wall/Gates/Plants/Grass/Trees/Irrigation Systems/etc. that might be damaged during construction shou ld be videotaped and it is Contractor’s responsibility to protect all existing adjacent f eatures such as landscaping, irrigation system, property’s fence/wall/gates, curb and gutter, pull boxes, utility boxes, and etc. in place per section 400- 1 of Standard Specifications fo r Public Works Construction.
All damages to these items shall be fixed to the satisfaction of City Engineer without any additional compensation. All ma terials to be removed as indicated on the plans shall be disposed of at a legal site as specified in subsection 401-5 of the Standard Specifications for Public Works Construction.
Payment for Sawcut and Remove Ex. And Construct New 4” Thick P.C.C. Sidewalk Per SPPWC Std. Plan No. 122-2 shall be at the contract unit price per Square Foot (SF) and shall be considered full compensation for complying with the above requirements and shall include furnishing of labor, mate rials, equipment, Sawcut ting, removal, excavation, hauling, properly disposing, pr otection of facilities, grading, sub-grade compaction, restoration and incidentals for doing all the work involved complete in place and no additional compensation will be allowed.
Bid Item No. 10 – Sawcut and Remove Ex. And Construct New PCC Curb and Gutter Per SPPWC Std. Plan No. 120-2 A2-6. Curb Height to Match Existing
This Bid Item shall include all labor, materi al and equipment required to sawcut, remove, haul away and properly dispose of existing concrete curb and/or curb and gutter, two-feet- wide strip of AC pavement or Concrete pavement for forming, base, sub base, native soil and all existing improvements to provide clear area for construction of new curb and/or curb and gutter. Removal of concrete curb and/or curb and gutter as shown on the Contract Drawings and as directed in the field by the Engineer, shall conform to Subsection 401-3.2 of the Standard Specifications for Public Works Constructi on. Work shall also include replacement of any removal or damaged 3”-4” diameter drainpipe.
Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, strai ght break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until new concrete curb and/or curb and gutter is constructed. Generally sawcuts shall be on existing joints or score mark.
All necessary sawcutting of existing concrete curb and/or curb and gutter shall be to the 169
Part 3 BD - 56
lines shown on Plans and as directed in the fi eld by the Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
Removal of two-feet-wide strip of AC pavement along curb and gutter for forming and the placement of a new curb and gutter is included in this removal bid item and no additional compensation will be allowed.
Payment for Sawcut and Remove Ex. And Construct New PCC Curb and Gutter Per SPPWC Std. Plan No. 120-2 A2-6. Cu rb Height to Match Existing shall be paid for at the contract unit price per Linear Foot (LF) and shall be considered full compensation for complying with the above require ments and shall include furnishing of labor, materials, equipment, sawcutting, removal, excavation, hauling, properly disposing, protection of facilities, grading, sub-grade compaction, restoration and incidentals for doing all the work involved complete in place and no additional compensation will be allowed.
Bid Item No. 11 – Sawcut and Remove Ex. And Construct New PCC Curb and Gutter Per SPPWC Std. Plan No. 120-2 A2-6. Curb Height to Match Existing
This Bid Item shall include all labor, materi al and equipment required to sawcut, remove, haul away and properly dispose of existing concrete curb and/or curb and gutter, two-feet- wide strip of AC pavement or Concrete pavement for forming, base, sub base, native soil and all existing improvements to provide clear area for construction of new curb and/or curb and gutter. Removal of concrete curb and/or curb and gutter as shown on the Contract Drawings and as directed in the field by the Engineer, shall conform to Subsection 401-3.2 of the Standard Specifications for Public Works Constructi on. Work shall also include replacement of any removal or damaged 3”-4” diameter drainpipe.
Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, strai ght break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A cl ean sawcut edge shall be maintained until new concrete curb and/or curb and gutter is constructed. Generally sawcuts shall be on existing joints or score mark.
All necessary sawcutting of existing concrete curb shall be to the lines shown on Plans and as directed in the field by the Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
Removal of two-feet-wide strip of AC pavement along curb and gutter for forming and the placement of a new curb and gutter is included in this removal bid item and no additional compensation will be allowed.
Payment for Sawcut and Remove Ex. And Construct New PCC Curb Per SPPWC Std.
Plan No. 120-2 A2-6. Curb Height to Match Existing shall be paid for at the contract unit price per Linear Foot (LF) and shall be considered full co mpensation for complying with the above requirements and shall include furn ishing of labor, materials, equipment, sawcutting, removal, excavation, hauling, pr operly disposing, prot ection of facilities, grading, sub-grade compaction, restoration and incidentals for doing all the work involved complete in place and no additional compensation will be allowed. 170
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Bid Item No. 12 – Install Surface Applied Truncated Domes Per SPPWC Std. Plan No. 111-5
This Bid Item shall include all labor, material and equipment required to furnish and install detectable warning surface on ex isting curb ramp complete in place for the project. The work shall be performed per Standard Plans for Public Works Construction, Standard Plan 111-5.
Detectable warning surface shall be constructed to the line, grades and design shown on the plans. The Contractor shall remove and replace any new concrete work with graffiti markings and blemishes at no additional cost to the City. Truncated, detectable warning surface shall be yellow and 4’ wide and 3’ long minimum. A sample of material shall be approved by the City of Lynwood prior to installation.
Payment for Installation of Detectable Warning Surface (Truncated Domes) shall be for at the contract unit price per Each (EA), and shall include fu ll compensation for furnishing all labor, materials, tools, equipment and incident als for doing all the work involved complete in place and no additional compensation will be allowed therefor.
Bid Item No. 13 – Sawcut and Remove Ex. And Construct New P.C.C. Cross Gutter and/or Spandrel Per SPPWC Std. Plan No. 122-2.
This Bid Item shall include all labor, material and equipment required to sawcut, remove, haul away and properly dispose of existing concrete cross gutter and related adjacent areas needed to construct a cross gutter and construct concrete cross gutter for the project. Removal of concrete cross gutter as shown on the plans and directed by City Engineer in conformance to Subsection 401-3.2 of the Standard Specifications for Public Works Construction. Construction of concrete cross gutter shall conform to the provisions of Section 201-1 of the Standard Specifications for Public Works Construction and shall be placed in accordance with Section 303-5 of the Standard Specific ations for Public Works Construction. Concrete cross gutter shall be per Standard Plans for Public Works Construction 122-3. Concrete used shall be class 520-C-3250.
Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, straight break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until new concrete Cross Gutter is constructed. The exact location of cross gutter removal shall be approved by the City Engineer in the field. Generally sawcuts shall be on existing joints or score mark.
All necessary sawcutting of existing concrete Cross Gutter shall be to the lines as required by the City Engineer. Sawcutting shall be in cluded in the unit price and no further compensation shall be made.
Concrete cross gutter shall be constructed to the line, grades and design shown on the plans, to match existing or as ordered by t he Engineer. The Contractor shall remove and replace any new concrete work with graffiti markings and blemishes at no additional cost 171
Part 3 BD - 58
to the City.
Payment for concrete cross gu tter shall conform to the prov isions of Subsection 303-5.9 of the Standard Specifications for Public Works Construction. 6” thick compacted Crushed Aggregate Base (CAB) under the cross gutter shall be paid under a separate Bid Item.
Removal and backfill of Two-feet (2’) wide AC Pavement strip along the edges of cross gutter shall be included in this bid item of work and no additional compensation will be allowed.
Payment for Remove and Construct Concrete Cross Gutter (or portion thereof) shall be paid for at the contract unit price per Square Foot (SF) and shall be considered full compensation for complying wit h the above requirements and shall include furnishing of labor, materials, equipment, sawcutting, removal, excavation, hauling, properly disposing, protection of facilities, grading, sub-grade compaction, restoration and incidentals for doing all the work involved complete in place and no additional compensation will be allowed.
Bid Item No. 14 – Sawcut and Remove Ex. And Construct New P.C.C. Alley Driveway Per SPPWC Std. Plan No. 130-3.
This Bid Item shall include all labor, material and equipment required to construct concrete alley intersection for the project. Concrete alley intersection shall conform to the provisions of Section 201-1 of the Standard Specifications for Public Works Construction and shall be placed in accordance with Section 303-5 of the Standard Specifications for Public Works Construction. Concrete alley intersection shall be per Standard Plans for Public Works Construction 130-3.
Concrete alley intersection shall be construc ted to the line, grade s and design shown on the plans to match existing or as ordered by the Engineer. The Contractor shall remove and replace any new concrete work with graffi ti markings and blemishes at no additional cost to the City.
Payment for concrete alley intersection shall conform to the provisions of Subsection 303-
5.9 of the Standard Spec ifications for Public Works C onstruction. 6” thick compacted Crushed Aggregate Base (CAB) under the alley intersection shall be paid under a separate Bid Item.
Payment for two-foot-wide AC Pavement strip along the alley intersection for forming purposes shall be included in this bid item of work and no additional compensation will be allowed.
Payment for Sawcut and Remove Ex. And Construct New P.C.C. Alley Driveway Per SPPWC Std. Plan No. 130-3 shall be paid for at the contract unit price per Square Foot (SF) and shall include full compensation for furnishing all labor, materials, tools, equipment, backfilling, grading, compacting, formi ng, removing and replacing AC for forming purposes, pouring, finishing, hau ling, proper disposing, and in cidentals for doing all the work involved complete in place and no additional compensation will be allowed therefor.
172
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Bid Item No. 15 – Sawcut and Remove Ex. And Construct New P.C.C. Driveway Per SPPWC Std. Plan No. 110-2
This Bid Item shall include all labor, materi al and equipment required to sawcut, remove, haul away and properly dispose of existing concrete driveway approach, and construction of new concrete driveway approach. Remova l of concrete driveway approach as shown on the plans and directed by City Engineer in conformance to Subsection 401-3.2 of the Standard Specifications for Public Works Construction and the rules outlined herein about endeavoring to maintain operational access of a driveway. Construction of concrete driveway approach shall confo rm to the provisions of Se ction 201-1 of the Standard Specifications for Public Works Construc tion and shall be placed in accordance with Section 303-5 of the Standard Specifications for Public Works Construction. Concrete driveway approach shall be 6” thick over the native soil compacted to a minimum of 95 % relative compaction per SPPWC.
All boundaries limits will be approved by the Engineer prior to saw-cutting. The Contractor shall exercise care in removing existing co ncrete so as not to damage adjoining areas which are to remain in place and any damage so caused shall be replaced by the Contractor at his own expense.
Actual limit of concrete removal shall extend to nearest score mark or joint, if nearest score mark or joint is within 3’ limit of removal. Residual from any saw-cutting shall be removed by vacuum. The downstream drain inlet shall be protected. In no case shall the residual be allowed to enter the storm drain system.
Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, strai ght break without loosen ing, cracking, or damaging adjoining asphalt or concrete. A cl ean sawcut edge shall be maintained until new concrete Driveway is constructed. The exact location of driveway approach removal shall be approved by the City Engineer in the field. Generally, sawcuts shall be on existing joints or score mark.
All necessary sawcutting of existing concrete Driveway Approach shall be to the lines as required by the City Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
This item shall include removal and dispos al of unsuitable subgrade soil excavated for concrete placement, root pruning and/or tree root removal of the sections adjacent and underneath driveway approach in or der to bring new driveway approach to final finish grade shall be included in the unit price of this bid item and no further compensation shall be made.
It is Contractor’s responsib ility to protect all existing adjacent features such as landscaping, irrigation system, property’s fence/ wall/gates, curb and gutter, pull boxes, utility boxes, and etc. in place per section 400-1. All damages to these items shall be fixed to the satisfaction of City Engineer without any additional compensation.
Convenient access to drivewa ys, houses along the line of t he work shall be maintained and temporary access or steel plate to crossings or intersecting the street shall be provided 173
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and kept in good condition. When the abutting pr operty owner's access across the right- of-way line is to be eliminated, or to be replaced under t he Contract by other access facilities, the existing access te mporarily in use shall not be closed until the replacement access facilities are usable.
Concrete shall be Class 520-C-2500.
Concrete driveway approach shall be constructed to the line, grades and design shown on the plans or as ordered by the City Engineer. Existing approac h to be joined shall be sawcut on a neat, straight line at the join location. The Contractor shall remove and replace any new concrete work with graffiti markings and blemishes at no ad ditional cost to the City.
The curing of Portland cement concrete pav ement shall conform to the provisions of Section 303-1.10 and 303-5.6 of the Standard Specificat ions for Public Works Construction. The application of the sealin g compound shall be in accordance with the requirements of Section 90-7. 01B of the State Standard Spec ifications. The Contractor shall remove and replace any new concrete wo rk with graffiti markings and blemishes at no additional cost to the City.
6” thick compacted crushed aggregate base to be placed under Curb & Gutter shall be calculated and paid under Separate Bid.
Per Standard Plan 110-2 for Driveway aprons, Curb and Gutter adjacent to Driveway aprons is included as part of the apron as a square foot quantity. Payment for Two- feet-wide AC Pavement strip along the cu rb and gutter for forming purposes shall be included in this bid item of work and no additional compensation will be allowed.
Payment for Sawcut and Remove Ex. And Construct New P.C.C. Driveway Per SPPWC Std. Plan No. 110-2 (or portion thereof) shall be at the contract unit price per Square Foot (SF) and shall be considered full compensation for complying with the above requirements and shall include furnishing of labor, materials, equipment, sawcutting, removal, excavation, hauling, properly disposing, protection of facilities, grading, sub-grade compaction, forming, pouring finishing, curing, steel plate to provide a temporary access, restoration and incidentals for doing all the work involved complete in place and no additional co mpensation will be allowed.
Bid Item No. 16 – Adjust Existing Water Valve Can and Cover to Finished Grade
Adjusting of water valve cans and covers shall be in accordance with Section 403-3 of the Standard Specifications, with app licable modifications for water valve cans and covers.
The Contractor is to contact the water utility and determine if the utility wants the Contractor to lower and raise the water valves sleeves and covers or the water utility will do so on its own. In the latter case the Contractor will not be paid for this work.
All existing water utility covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or the Utility Owner.
The Contractor shall contact the utility or substructure owner organizations to arrange for 174
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adjustment of their respective facilities a minimum of seven (7) working days prior to paving operations in accordance with Section 403-3 of the Standard Specifications.
Adjustment of existing wa ter valve sleeves shall also be performed after finish paving and covers are to be painted should the Utility Owner want the cover to be painted. The Utility Owner will let the City know what color is to be used.
Payment for Adjustment of Water Valve Cans and Covers to Finished Grade shall be based on Each (EA) Unit Price basis and shall be considered full compensation of all costs associated with their adjustment including labor, materials, equipment, tools, traffic control and incidentals for doing all the work involved complete in place.
Bid Item No. 17 – Adjust Existing Gas Valve Can and Cover to Grade
Adjusting of gas valve cans and covers shal l be in accordance with Section 403-3 of the Standard Specifications, with applicable modifications for gas valve cans and covers. The Contractor is to contact the gas utility and determine if the utility wants the Contractor to lower and raise the gas valves sleeves and covers or the water utility will do so on its own. In the latter case the Contractor will not be paid for this work.
All existing gas utility covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or the Utility Owner. The Contractor shall contact the utility or subs tructure owner organizations to arrange for adjustment of their respective facilities a minimum of seven (7) working days prior to paving operations in accordance with Section 403-3 of the Standard Specifications.
Adjustment of existing gas valve sleeves shall also be performed after finish paving and covers are to be painted should the Utility Owner want the cover to be painted.
The Utility Owner will let the City know what color is to be used.
Payment for Adjustment of Gas Valve Cans and Covers to Grade shall be based on Each (EA) Unit Price basis and shall be considered full compensation of all costs associated with their adjustment including labor, materi als, equipment, tools, traffic control and incidentals for doing all the work involved complete in place.
Bid Item No. 18 – Adjust Sewer Manhole Frame and Cover to Grade
This Bid Item shall include all labor, equipm ent and materials to adjust existing sewer frames and covers within the project limits to match finished grade if required. The work shall be performed in accordance with the provisions of Subsection 403-3 of the Standard Specifications for Public Works Construc tion and per Standard Plans for Public Works Construction and per Standard Plans for Public Works Construction 205-3, 206-2 and all applicable standard plans.
All existing covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or by the Utility Owner for the Contractor. For utility fr ames and covers under the juri sdiction of Verizon, AT&T, Edison, Los Angeles County Flood Control Dis trict, Los Angeles County Sanitation 175
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Districts, and County Sewer Maintenance Distric ts, the Contractor shall contact these organizations to arrange for adjustment of their respective facilities a minimum of seven (7) working days prior to cold milling/paving operations in accordance with Section 403- 3 of the Standard Specifications.
The adjustment of existing manholes to finished grade shall be performed after finish paving . The removal or addition of grade ri ngs shall be required to facilitate adjustment. Frame and covers sh all be thoroughly cleaned and reset to finished grade by cutting pavement one foot outside the limits of the frame and cover. Said cut shall be neat and uniform.
Payment for Adjustment Sewer Manhole Frame and Cover to Grade shall be at the contract unit price per Each (EA) and shall be considered full compensation for labor and furnishing and placing all forms, materials, construction and expansion joints, curing compounds and equipment to complete the cons truction is considered as included in the price paid, and no additional co mpensation will be allowed th erefor. Where the manhole frame and cover is perform ed by the utility owner, no co mpensation will be made to Contractor.
Bid Item No. 19 – Adjust Sewer Vault Frame and Cover to Grade
This Bid Item shall include all labor, equipm ent and materials to adjust existing sewer frames and covers within the project limits to match finished grade if required. The work shall be performed in accordance with the provisions of Subsection 403-3 of the Standard Specifications for Public Works Construc tion and per Standard Plans for Public Works Construction and per Standard Plans for Public Works Construction 205-3, 206-2 and all applicable standard plans.
All existing covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or by the Utility Owner for the Contractor. For utility fr ames and covers under the juri sdiction of Verizon, AT&T, Edison, Los Angeles County Flood Control Dis trict, Los Angeles County Sanitation Districts, and County Sewer Maintenance Distric ts, the Contractor shall contact these organizations to arrange for adjustment of their respective facilities a minimum of seven (7) working days prior to cold milling/paving operations in accordance with Section 403- 3 of the Standard Specifications.
The adjustment of existing manholes to finished grade shall be performed after finish paving . The removal or addition of grade ri ngs shall be required to facilitate adjustment. Frame and covers sh all be thoroughly cleaned and reset to finished grade by cutting pavement one foot outside the limits of the frame and cover. Said cut shall be neat and uniform.
Payment for Adjustment Sewer Vault Frame and Cover to Grade shall be at the contract unit price per Each (EA) and shall be considered full compensation for labor and furnishing and placing all forms, materials, construction and expansion joints, curing compounds and equipment to complete the cons truction is considered as included in the price paid, and no additional com pensation will be allowed therefor. Where the vault and cover is performed by the utility owner, no compensation will be made to Contractor. 176
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Bid Item No. 20 – Adjust Storm Drain Manhole Frame and Cover to Grade
This Bid Item shall include all labor, equipment and materials to adjust existing storm drain frames and covers within the project limits to match finished grade if required. The work shall be performed in accordance with the provisions of Subsection 403-3 of the Standard Specifications for Public Works Construc tion and per Standard Plans for Public Works Construction and per Standard Plans for Public Works Construction 205-3, 206-2 and all applicable standard plans.
All existing covers that can be lowered and raised shall be lowered prior to cold milling/removal and adjusted to finished grade by the Contractor or by the Utility Owner for the Contractor. For utility fr ames and covers under the juri sdiction of Verizon, AT&T, Edison, Los Angeles County Flood Control Dis trict, Los Angeles County Sanitation Districts, and County Sewer Maintenance Distric ts, the Contractor shall contact these organizations to arrange for adjustment of their respective facilities a minimum of seven (7) working days prior to cold milling/paving operations in accordance with Section 403- 3 of the Standard Specifications.
The adjustment of existing manholes to finished grade shall be performed after finish paving . The removal or addition of grade ri ngs shall be required to facilitate adjustment. Frame and covers sh all be thoroughly cleaned and reset to finished grade by cutting pavement one foot outside the limits of the frame and cover. Said cut shall be neat and uniform.
Payment for Adjustment Storm Drain Manhole Frame and Cover to Grade shall be at the contract unit price per Each (EA) and shall be considered full compensation for labor and furnishing and placing all forms, materials, construction and expansion joints, curing compounds and equipment to complete the cons truction is considered as included in the price paid, and no additional co mpensation will be allowed t herefor. Where the manhole frame and cover is perform ed by the utility owner, no co mpensation will be made to Contractor.
Bid Item No. 21 – Tr affic Striping, Markings, Curb Painting, House Address, and Signs
Before removal of AC surface, the Contractor shall video t he surface markings, striping, house addresses, red curb etc. so as to be able to restore them when striping/marking of new pavement.
Traffic stripes, pavement markings of arrows, symbols, numbers and words, shall conform to the California Department of Transporta tion Standard Specificat ions: Section 84-3 Painted Traffic Stripes and Pavement Markings, current edition.
Raised pavement markers shall conform to t he California Department of Transportation Standard Specifications Section 85, current edition, and shall be of type as called for on the plans.
Raised Blue Reflective for Fire Hydrant, Two-Way Blue Reflective Fire Hydrant Raised 177
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Pavement Markers installation as shown on Contract Drawings are a part of this item and shall conform to the Standard Specification Section 312 Pavement Marker Placement and Removal and shall be in accordance with the Caltrans Traffic Manual Section 6 “Markings” for each fire hydrant.
Traffic signs shall conform to the California Department of Transportation Standard Specifications: Section 56-2 Roadside Si gns, current edition and California MUTCD current edition. The existing signs shall remain protected in place.
The Contractor shall furnish the necessary control points for all striping and markings and shall be responsible for the completeness and accuracy thereof to the satisfaction of the City Engineer.
Painted and raised pavement marker removal shall conf orm to Section 15 of the CALTRANS Standard Specifications, current edi tion. All striping and/or red/blue curb designated or required to be removed shall be removed by a method approved by the City Engineer. All residue remaining as a part of the removal operations shall be removed from the site.
Layout shall be approved, in writing, by the City Engineer prior to painting.
Markings, as used in these Specifications, include both lines and miscellaneous markings applied to the pavement surface, painting of red and blue curb and the installation of raised pavement markers. Materials and installati on for painted and raised pavement marking shall conform to Sections 84 and 85 of CALTRANS Standar d Specifications, current edition. See City of Lynwood notes regardi ng painting only, use of City forms and restriping at all intersections.
Existing paint removal shall conform to Section 15 of the CALTRANS Standard Specifications, current edition. All residue remaining as a par t of the removal operations shall be immediately removed from the site.
The Contractor shall provide cat tracking for the centerline and lane lines the same day, following paving operations. Reflectorized “slurry tabs” may be used in lieu of painted cat tracking.
For house addresses, the contractor shall repaint existing residential house addresses deleted due to reconstruction of curb and gutters in project streets. The color of paint shall be white field with numbers in black on the new curb in front of each residence. Numbers shall be four (4”) inches in height, two and one- half (2 ½”) inches in width with a stroke width of approximately three-fourths (3/4”) inch.
The house number shall be centered on a six-inch (6”) by sixteen-inch (16”) rectangular background for house numbers. T here should be a border of two inches (2”) all around and city and city logo.
House numbers shall be conventional block des ign with a vertical axis (not slanted). “Threes (3)” shall be rounded, not flat, on top. “Four (4)” shall be closed at the top. “Nines (9)” shall be inverted sixes (6”). “Ones (1)” shall be vertical line with a line to exceed one- 178
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half (1/2”) inch.
All paint shall be top-quality fast drying, non-drip street pavement marking paint and shall confirm with Section 210-1 and be applied per Section 310-5 of Standard Specification for Public Works Construction, these Specifications and City Engineer’s direction. Glass spheres (beads) complyi ng with the State of California Standard Specification 8010-21C- 22 shall be forcefully applied to the entire area while the paint is still tacky.
Payment for Traffic Striping, Markings, Curb Painting, Signs and House Address shall be at the contract unit price per a Lump Sum (LS) amount and shall be considered full compensation for video the existing surfac e paint, furnishing all labor, materials (including adhesives, glass beads, and paint), tools, equipment and incidentals necessary to perform all work, involved in, or appurtenant to the installation of pavement striping, raised reflective pavement markers, painti ng curbs, grinding-off concrete surface, including removal and installation of traffic signs and posts as indicated, complete in place for the width specified, and pavement markings of arrows, symbols, numbers and words , as shown on the plans and as required by t he Project Specifications and no additional compensation will be allowed.
Bid Item No. 22 – Remove Existing Speed Bump and Construct AC Speed Bump
This Bid Item shall include all labor, materi al and equipment required to remove, haul away, properly dispose of existing speed bu mp and to construct asphalt concrete Speed Bump for the project. Removal of AC and underlying materials as shown the Contract Drawings shall conform to Subsection 401-2 of the Standard Specific ations for Public Works Construction.
Sawcutting shall be accomplished by the use of a power-driven saw. The depth of the cut shall be deep enough to provide a clean, strai ght break without loosening, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until new pavement is constructed.
All necessary sawcutting of AC or any underly ing existing improvements shall be to the lines as shown on plans or as directed by the City Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made.
Asphalt Concrete Speed Bump shall conform to the provisions of Sections 203-6 and 302- 5 of the Standard Specifications for Public Works Construction. Asphalt concrete for speed bump shall be Type C2-PG 64-10 and per Asphalt Concrete section of this Specification.
Asphalt Concrete Speed Bump shall be constructed at the specified location on the plans and confirmed with the engineer prior to placement and shall be same dimensions and height and to the line, grades and design shown on the plans or as ordered by the Engineer. Contractor shall cold mill existing AC Surface to a minimum of 1.5” for correct binding of AC Speed Bump. Tack coat s hall be Grade SS-1H, per Section 302-5.4 and shall be applied to the perimet er of all AC removal and r eplacement locations and cold milling locations. (All tack coat overspray on gutter lip shall be removed.) 179
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Payment for Remove existing Speed Bump and Construct AC Speed Bump shall be at the contract unit price per Each (EA) and shall be considered full compensation for complying with the above requirements. Furn ishing of labor, ma terials, equipment, sawcutting, removal, excavation, hauling, proper ly disposing, protec tion of facilities, grading, painting, sub-grade compaction, restoration and incidentals for doing all the work involved complete in place per detail shown on the plans and satisfactory and no additional compensation will be allowed.
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CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
PART 4 - APPENDICES
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
PROJECT NO. 2101|2121|2352|2357|9056.68.142
4.1 Appendix A – Department of Industrial Relations (DIR) Contractor Registration Number Form
4.2 Appendix B – Standard Plans for Pub lic Works Construction (SPPWC Standards) and City of Lynwood Standards
4.3 Appendix C – Contract Change Order (CCO) Form
4.4 Appendix D – Substitution Request Form
4.5 Appendix E – Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815
4.6 Appendix F – Project Sign
4.7 Appendix G – Engineering and/or Archit ectural Plans (Contract Drawings) 181
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APPENDIX A
Department of Industrial Relations (DIR)
Contractor Registration Number Form
182
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Department of Industrial Relations (DIR)
Contractor Registration Number
Beginning July 1, 2014, contractors must register with the Depar tment of Industrial Relations (DIR) before bidding on public wo rks contracts in California. For more information, please refer to this section of the Department of Industrial Relations Website:
http://www.dir.ca.gov/Public-Works/PublicWorks.html.
Per this requirement, provide the following information:
Contractor Name
Contractor Department of Industrial Relations Registration Number:
Expiration Date of Registration Number
*(THIS FORM MUST BE SUBMITTED WITH THE SEALED BID) *
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APPENDIX B
STANDARD PLANS
184
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LIST OF STANDARD PLANS
Plan No. Description
Standard Plans for Public Works Construction:
SPPWC 110-2 Driveway Approaches
SPPWC 111-5 Curb Ramp
SPPWC 112-2 Curb and Sidewalk Joints
SPPWC 113-2 Sidewalk and Driveway Replacement
SPPWC 120-3 Curb and Gutter – Barrier
SPPWC 122-3 Cross and Longitudinal Gutters
SPPWC 130-3 Alley Intersection
SPPWC 133-4 Asphalt Concrete Pavement Joint Details
SPPWC 205-3 Sewer Manhole Adjustment
SPPWC 206-2 Manhole Raising Rings
SPPWC 523-2 Root Pruning
CALTRANS:
A20A Pavement Markers and Traffic Lines Typical Details A20D Pavement Markers and Traffic Lines Typical Details A24A Pavement Markings Arrows
A24D Pavement Markings – Words
A24F Pavement Markings – Crosswalks
A24G Pavement Markings – Yield Lines, Limit Lines
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
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APPENDIX C
CONTRACT CHANGE ORDER (CCO) FORM
217
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Date:
CONTRACT CHANGE ORDER (CCO) FORM
CITY OF LYNWOOD
DEPARTMENT OF PUBLIC WORKS
CCO No.
PROJECT No. 2101|2121|2352|2357|9056.68.142
Project Title: ANNUAL STREET IMPROVEMENT PROJECT FY 2025
Plan Reference: Item Reference:
Contractor:
Show as separate numbered paragraphs: (1) Reason for Change; (2) Description of Change; (3) Location of change (Stations, etc.); (4) Change in Contract Cost; (5) Extension of Contract, if warranted; (6) New Contract Total Including All Change Orders.
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APPENDIX D
SUBSTITUTION REQUEST FORM
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TO:
APPENDIX D
SUBSTITUTION REQUEST FORM
PROJECT: ANNUALSTREET IMPROVEMENT PROJECT FY 2025
PROJECT NO:
2101|2121|2352|2357|9056.68.142
OWNER: CITY OF LYNWOOD
SPECIFIED ITEM:
Section Page Paragraph Description
The undersigned requests consideration of the following:
PROPOSED SUBSTITUTION:
Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of the request. Applicable portions of the data are clearly identified.
The undersigned states that the following paragraphs, unless modified on attachments, are correct:
1. The proposed substitution does not affect dimensions shown on Drawings and will not require a change in any of the Contract Documents.
2. The undersigned will pay for changes to the design, including engineering design, detailing, and construction costs caused by the requested substitution which is estimated to be $ .
3. The proposed substitution will have no adverse effect on other contractors, the construction schedule (specifically the date of substantial completion), or specified warranty requirements.
4. Maintenance and service parts will be locally available for the proposed substitution.
5. The incorporation or use of the substitute in connection with the work is not subject to payment of any license fee or royalty.
The undersigned further states that the function, appearance, and quality of the Proposed Substitution are equivalent or superior to the Specified Item.
Submitted by Contractor: Reviewed by Engineer:
SIGNATURE: □ ACCEPTED
FIRM: □ ACCEPTED AS NOTED
□ NOT ACCEPTED
DATE: □ RECEIVED TOO LATE
TELEPHONE: BY:
TITLE:
DATE:
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ATTACHMENTS: REMARKS:
221
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APPENDIX E
Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815 222
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APPENDIX E
Labor Code Section 1771
Requirement of prevailing local rate for work under contract
Except for public works projects of one thousand dollars ($1,000) or less, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in this chapter, shall be paid to all workers employed on public works.
This section is applicable only to work performed under contract, and is not applicable to work carried out by a public agency with its own forces. This section is applicable to contracts let for maintenance work.
Labor Code Section 1775
Forfeiture for paying less than prevailing wage rates; Amount of penalty; Payments to workers; Liability of prime contractor; Notification of complaint
(a)
(1) The contractor and any subcontractor under the contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by the director for the work or craft in which the worker is employed for any public work done under the contract by the contractor or, except as provided in subdivision (b), by any subcontractor under the contractor.
(2)
(A) The amount of the penalty shall be determined by the Labor Commissioner based on consideration of both of the following:
(i) Whether the failure of the contractor or subcontractor to pay the correct rate of per diem wages was a good faith mistake and, if so, the error was promptly and voluntarily corrected when brought to the attention of the contractor or subcontractor.
(ii) Whether the contractor or subcontractor has a prior record of failing to meet its prevailing wage obligations.
(B)
(i) The penalty may not be less than ten dollars ($10) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, unless the failure of the contractor or subcontractor to pay the correct rate of per diem wages was a good faith mistake and, if so, the error was promptly and voluntarily corrected when brought to the attention of the contractor or subcontractor.
(ii) The penalty may not be less than twenty dollars ($20) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the contractor or subcontractor has been assessed penalties within the previous three years for failing to meet its prevailing wage obligations on a separate contract, unless those penalties were subsequently withdrawn or overturned.
(iii) The penalty may not be less than thirty dollars ($30) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the Labor Commissioner determines that the violation was willful, as defined in subdivision (c) of Section 1777.1. 223
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(C) When the amount due under this section is collected from the contractor or subcontractor, any outstanding wage claim under Chapter 1 (commencing with Section 1720) of Part 7 of Division 2 against that contractor or subcontractor shall be satisfied before applying that amount to the penalty imposed on that contractor or subcontractor pursuant to this section.
(D) The determination of the Labor Commissioner as to the amount of the penalty shall be reviewable only for abuse of discretion.
(E) The difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the contractor or subcontractor, and the body awarding the contract shall cause to be inserted in the contract a stipulation that this section will be complied with.
(b) If a worker employed by a subcontractor on a public works project is not paid the general prevailing rate of per diem wages by the subcontractor, the prime contractor of the project is not liable for any penalties under subdivision (a) unless the prime contractor had knowledge of that failure of the subcontractor to pay the specified prevailing rate of wages to those workers or unless the prime contractor fails to comply with all of the following requirements:
(1) The contract executed between the contractor and the subcontractor for the performance of work on the public works project shall include a copy of the provisions of Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(2) The contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the subcontractor to the employees, by periodic review of the certified payroll records of the subcontractor.
(3) Upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages, the contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for work performed on the public works project.
(4) Prior to making final payment to the subcontractor for work performed on the public works project, the contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees on the public works project and any amounts due pursuant to Section 1813.
(c) The Division of Labor Standards Enforcement shall notify the contractor on a public works project within 15 days of the receipt by the Division of Labor Standards Enforcement of a complaint of the failure of a subcontractor on that public works project to pay workers the general prevailing rate of per diem wages
Labor Code Section 1777.5
Employment of apprentices on public works
(a) Nothing in this chapter shall prevent the employment of properly registered apprentices upon public works.
(b) Every apprentice employed upon public works shall be paid the prevailing rate of per diem wages for apprentices in the trade to which he or she is registered and shall be employed only at the work of the craft or trade to which he or she is registered.
(c) Only apprentices, as defined in Section 3077, who are in training under apprenticeship standards that have been approved by the Chief of the Division of Apprenticeship Standards and who are parties to written apprentice agreements under Chapter 4 (commencing with Section 3070) of Division 3 are eligible to be employed at the apprentice wage rate on public works. The employment and training of each apprentice shall be in accordance with either of the following:
(1) The apprenticeship standards and apprentice agreements under which he or she is training. 224
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(2) The rules and regulations of the California Apprenticeship Council.
(d) When the contractor to whom the contract is awarded by the state or any political subdivision, in performing any of the work under the contract, employs workers in any apprenticeable craft or trade, the contractor shall employ apprentices in at least the ratio set forth in this section and may apply to any apprenticeship program in the craft or trade that can provide apprentices to the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected. However, the decision of the apprenticeship program to approve or deny a certificate shall be subject to review by the Administrator of Apprenticeship. The apprenticeship program or programs, upon approving the contractor, shall arrange for the dispatch of apprentices to the contractor. A contractor covered by an apprenticeship program's standards shall not be required to submit any additional application in order to include additional public works contracts under that program. "Apprenticeable craft or trade," as used in this section, means a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the California Apprenticeship Council. As used in this section, "contractor" includes any subcontractor under a contractor who performs any public works not excluded by subdivision (o).
(e) Prior to commencing work on a contract for public works, every contractor shall submit contract award information to an applicable apprenticeship program that can supply apprentices to the site of the public work. The information submitted shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices proposed to be employed, and the approximate dates the apprentices would be employed. A copy of this information shall also be submitted to the awarding body if requested by the awarding body. Within 60 days after concluding work on the contract, each contractor and subcontractor shall submit to the awarding body, if requested, and to the apprenticeship program a verified statement of the journeyman and apprentice hours performed on the contract. The information under this subdivision shall be public. The apprenticeship programs shall retain this information for 12 months.
(f) The apprenticeship program that can supply apprentices to the area of the site of the public work shall ensure equal employment and affirmative action in apprenticeship for women and minorities.
(g) The ratio of work performed by apprentices to journeymen employed in a particular craft or trade on the public work may be no higher than the ratio stipulated in the apprenticeship standards under which the apprenticeship program operates where the contractor agrees to be bound by those standards, but, except as otherwise provided in this section, in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work.
(h) This ratio of apprentice work to journeyman work shall apply during any day or portion of a day when any journeyman is employed at the jobsite and shall be computed on the basis of the hours worked during the day by journeymen so employed. Any work performed by a journeyman in excess of eight hours per day or 40 hours per week shall not be used to calculate the ratio. The contractor shall employ apprentices for the number of hours computed as above before the end of the contract or, in the case of a subcontractor, before the end of the subcontract. However, the contractor shall endeavor, to the greatest extent possible, to employ apprentices during the same time period that the journeymen in the same craft or trade are employed at the jobsite. Where an hourly apprenticeship ratio is not feasible for a particular craft or trade, the Chief of the Division of Apprenticeship Standards, upon application of an apprenticeship program, may order a minimum ratio of not less than one apprentice for each five journeymen in a craft or trade classification.
(i) A contractor covered by this section that has agreed to be covered by an apprenticeship program's standards upon the issuance of the approval certificate, or that has been previously approved for an apprenticeship program in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the applicable apprenticeship standards, but in no event less than the 1-to-5 ratio required by subdivision (g).
(j) Upon proper showing by a contractor that he or she employs apprentices in a particular craft or trade in the state on all of his or her contracts on an annual average of not less than one hour of apprentice work 225
Part 4 BD - 15
for every five hours of labor performed by journeymen, the Chief of the Division of Apprenticeship Standards may grant a certificate exempting the contractor from the 1-to-5 hourly ratio, as set forth in this section for that craft or trade.
(k) An apprenticeship program has the discretion to grant to a participating contractor or contractor association a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the contractor from the 1-to-5 ratio set forth in this section when it finds that any one of the following conditions is met:
(1) Unemployment for the previous three-month period in the area exceeds an average of 15 percent.
(2) The number of apprentices in training in the area exceeds a ratio of 1 to 5.
(3) There is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either on a statewide basis or on a local basis.
(4) Assignment of an apprentice to any work performed under a public works contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.
(l) When an exemption is granted pursuant to subdivision (k) to an organization that represents contractors in a specific trade from the 1-to-5 ratio on a local or statewide basis, the member contractors shall not be required to submit individual applications for approval to local joint apprenticeship committees, if they are already covered by the local apprenticeship standards.
(m)
(1) A contractor to whom a contract is awarded, who, in performing any of the work under the contract, employs journeymen or apprentices in any apprenticeable craft or trade shall contribute to the California Apprenticeship Council the same amount that the director determines is the prevailing amount of apprenticeship training contributions in the area of the public works site. A contractor may take as a credit for payments to the council any amounts paid by the contractor to an approved apprenticeship program that can supply apprentices to the site of the public works project. The contractor may add the amount of the contributions in computing his or her bid for the contract.
(2) At the conclusion of the 2002-03 fiscal year and each fiscal year thereafter, the California Apprenticeship Council shall distribute training contributions received by the council under this subdivision, less the expenses of the Division of Apprenticeship Standards for administering this subdivision, by making grants to approved apprenticeship programs for the purpose of training apprentices. The funds shall be distributed as follows:
(A) If there is an approved multiemployer apprenticeship program serving the same craft or trade and geographic area for which the training contributions were made to the council, a grant to that program shall be made.
(B) If there are two or more approved multiemployer apprenticeship programs serving the same craft or trade and geographic area for which the training contributions were made to the council, the grant shall be divided among those programs based on the number of apprentices registered in each program.
(C) All training contributions not distributed under subparagraphs (A) and (B) shall be used to defray the future expenses of the Division of Apprenticeship Standards.
(3) All training contributions received pursuant to this subdivision shall be deposited in the Apprenticeship Training Contribution Fund, which is hereby created in the State Treasury. Notwithstanding Section 13340 of the Government Code, all money in the Apprenticeship Training Contribution Fund is hereby continuously appropriated for the purpose of carrying out this subdivision and to pay the expenses of the 226
Part 4 BD - 16
Division of Apprenticeship Standards.
(n) The body awarding the contract shall cause to be inserted in the contract stipulations to effectuate this section. The stipulations shall fix the responsibility of compliance with this section for all apprenticeable occupations with the prime contractor.
(o) This section does not apply to contracts of general contractors or to contracts of specialty contractors not bidding for work through a general or prime contractor when the contracts of general contractors or those specialty contractors involve less than thirty thousand dollars ($30,000).
(p) All decisions of an apprenticeship program under this section are subject to Section 3081.
Labor Code Section 1776
Payroll record of wages paid; Inspection; Forms; Effect of noncompliance; Penalties
(a) Each contractor and subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(1) The information contained in the payroll record is true and correct.
(2) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by his or her employees on the public works project.
(b) The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of the contractor on the following basis:
(1) A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or his or her authorized representative on request.
(2) A certified copy of all payroll records enumerated in subdivision (a) shall be made available for inspection or furnished upon request to a representative of the body awarding the contract, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.
(3) A certified copy of all payroll records enumerated in subdivision (a) shall be made available upon request by the public for inspection or for copies thereof. However, a request by the public shall be made through either the body awarding the contract, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the contractor, subcontractors, and the entity through which the request was made. The public may not be given access to the records at the principal office of the contractor.
(c) The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as the forms provided by the division. The payroll records may consist of printouts of payroll data that are maintained as computer records, if the printouts contain the same information as the forms provided by the division and the printouts are verified in the manner specified in subdivision (a).
(d) A contractor or subcontractor shall file a certified copy of the records enumerated in subdivision (a) with the entity that requested the records within 10 days after receipt of a written request.
(e) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by the awarding body, the Division of Apprenticeship Standards, or the Division of 227
Part 4 BD - 17
Labor Standards Enforcement shall be marked or obliterated to prevent disclosure of an individual's name, address, and social security number. The name and address of the contractor awarded the contract or the subcontractor performing the contract shall not be marked or obliterated. Any copy of records made available for inspection by, or furnished to, a joint labor-management committee established pursuant to the federal Labor Management Cooperation Act of 1978 (29 U.S.C. Sec. 175a) shall be marked or obliterated only to prevent disclosure of an individual's name and social security number. A joint labor management committee may maintain an action in a court of competent jurisdiction against an employer who fails to comply with Section 1774. The court may award restitution to an employee for unpaid wages and may award the joint labor management committee reasonable attorney's fees and costs incurred in maintaining the action. An action under this subdivision may not be based on the employer's misclassification of the craft of a worker on its certified payroll records. Nothing in this subdivision limits any other available remedies for a violation of this chapter.
(f) The contractor shall inform the body awarding the contract of the location of the records enumerated under subdivision (a), including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address.
(g) The contractor or subcontractor has 10 days in which to comply subsequent to receipt of a written notice requesting the records enumerated in subdivision (a). In the event that the contractor or subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due. A contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.
(h) The body awarding the contract shall cause to be inserted in the contract stipulations to effectuate this section.
(i) The director shall adopt rules consistent with the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code) and the Information Practices Act of 1977 (Title 1.8 (commencing with Section 1798) of Part 4 of Division 3 of the Civil Code) governing the release of these records, including the establishment of reasonable fees to be charged for reproducing copies of records required by this section.
Labor Code Section 1813
Penalty when workman required to work excess hours; Stipulation in contract; Cognizance and report of violations
The contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement.
Labor Code Section 1815
Work performed in excess of specified hour limitations; Compensation 228
Part 4 BD - 18
Notwithstanding the provisions of Sections 1810 to 1814, inclusive, of this code, and notwithstanding any stipulation inserted in any contract pursuant to the requirements of said sections, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 11/2 times the basic rate of pay.
229
Part 4 BD - 19
APPENDIX F
Project Sign
230
Example
CITY OF LYNWOOD
PUBLIC WORKS DEPARTMENT
MAYOR
Mayor Pro-Tem
Council Member
Council Member
Juan Muñoz-Guevara
Council Member
Julian Lee
Interim City Manager
231
Part 4 BD - 20
APPENDIX G
Engineering and/or Architectural Drawings (Contract Drawings) Under Separate Cover
Project Title:
ANNUAL STREET IMPROVEMENT PROJECT FY 2025
Project Number: 2101|2121|2352|2357|9056.68.142
232
MARTIN LUTHER KING JR.
LONG BEACH BLVD.BLVD.
MARTIN LUTHER KING, JR.
IMPERIAL
HWY
IMPERIALHWY.
ABBOTT ROAD
ATLANTIC AVE.I
FREEWAY
CENTURYST.STATEST.AVE.SANTA FESTATE
LONG BEACH BLVD.
BULLISROAD
BLVD.
MARTIN LUTHER KING, JR.
BLVD.
LONG BEACH BLVD.
ST.STATE
IMPERIALHWY
H
ABBOTT
ROAD
BULLISROAD
ATLANTIC AVE.
Office U.S. Post
Office U.S. Post IMPERIAL HWY.
ST. FRANCISMEDICALCENTER
LYNWOODHIGH SCHOOL
LOS ANGELES COUNTY
NOT TO SCALE
LOCATION MAPDEPARTMENT OF PUBLIC WORKSANNUAL STREET IMPROVEMENT FY25THORSON AVE, 108TH STREET, SAMPSON AVE AND JOSEPHINE STREETPROJECT NO. 2101 / 2121 / 2352 / 2357 / 9056.68.142(FY 2025)
PROJECTLOCATION
CIVIL ENGINEER: ONWARD ENGINEERING300 S HARBOR BLVD #814,ANAHEIM, CA 92805714-533-3050ATTN:: JUSTIN SMEETS, P.E.SURVEYING:ONWARD ENGINEERING300 S HARBOR BLVD #814,ANAHEIM, CA 92805714-533-3050ATTN: JUSTIN SMEETS, P.E.
GEOTECHNICAL ENGINEER: NOORZAY GEOTECHNICAL SERVICES16531 ORANGEHAVEN LNRIVERSIDE, CA 92503951-264-9023ATTN: MAIHAN NOORZAY, G.E.BASIS OF BEARING:THE COORDINATES AND BEARINGS OF THE FIELD SURVEY REFERENCEDHEREON ARE BASED ON THE CALIFORNIA COORDINATE SYSTEM (CCS83), ZONE5, NAD83 DATUM, 2017.5 EPOCH.ALL DISTANCES SHOWN ARE GROUND, UNLESS NOTED OTHERWISE.BENCHMARKS:SAMPSONLOS ANGELES COUNTY PY7785NAVD83, ADJUSTED 2013, ELEVATION=93.055'RDBM TAG IN N CB 1FT W/O BCR @ NW COR IMPERIAL HWY & JACKSONAVE108LOS ANGELES COUNTY PY12034NAVD83, ADJUSTED 2013, ELEVATION=102.588'L&DPW TAG IN E CB 3FT S/O BCR @ SE COR COR ALAMEDA ST ( E BARREL)& MARTIN LUTHER KING JR BLTHORSONTEMPORARY BENCHMARK - SPIKE WITH PUNCH FOUND AT THE CENTERLINEINTERSECTION OF THORSON AVENUE AND CARLIN AVENUE - ELEVATIONS78.76 FTUTILITY COMPANIES - EMERGENCY NUMBERS: TELECOMMUNICATIONAT&T1-800-288-2020CROWN CASTLE866-482-889SPECTRUM833-267-6094WATERCity of LYNWOOD310-603-0220 ext. 804ELECTRICITYSOUTHERN CALIFORNIA EDISON1-800-611-1911GASSOUTHERN CALIFORNIA GAS213-244-8900TORRANCE LOGISTICS310-212-4374
VICINITY MAP
ABBREVIATIONSABNABANDONAPWAAMERICAN PUBLIC WORKS ASSOCIATIONACASPHAULT CONCRETEARHMASPHAULT RUBBERIZED HOT MIXAVEAVENUEBCRBEGINNING OF CURB RETURN℄CENTER LINECONCCONCRETECBCATCH BASINCF CURB FACECABCRUSHED AGGREGATE BASEC&GCURB AND GUTTERDIADIAMETERDWYDRIVEWAYECREND OF CURB RETURNELELEVATIONEVELECTRICAL VAULTEXEXISTINGFLFLOW LINEFHFIRE HYDRANTFSFINISHED SURFACEGB GRADE BREAKMOCMIDDLE OF CURBPCCPORTLAND CEMENT CONCRETEPOCPOINT OF CONTACTPVMTPAVEMENTRCBREINFORCED CONCRETE BOXRCPREINFORCED CONCRETE PIPESCESOUTHERN CALIFORNIA EDISONSDMHSTORM DRAIN MANHOLESMHSEWER MANHOLESLSTREET LIGHTSTSTREETSTASTATIONTCTOP OF CURBVCPVITRIFIED CLAY PIPEWMWATER METERWVWATER VALVEWCR WHEELCHAIR RAMP
LEGENDFIRE HYDRANTWATER VALVEGAS VALVEWATER METERGAS METERELECTRIC BOXTRAFFIC SIGNAL LIGHTPOWER POLESTORM DRAIN MANHOLESEWER MANHOLETRAFFIC SIGNTREESINDICATES STREET ADDRESSDRIVEWAYWHEELCHAIR RAMPSEWER LINEWATER LINEGAS LINETELEPHONESTORM DRAINCABLE TV LINEELECTRICAL LINEFENCE/WALLRIGHT-OF-WAY SHEET INDEXSHT No.TITLE1TITLE2108TH RAMP DETAILS3108TH ALLEY DETAILS4 - 5THORSON AVE. STREETIMPROVEMENTS6108TH STREET IMPROVEMENTS7SAMPSON STREET IMPROVEMENTS8JOSEPHINE STREET IMPROVEMENTS9THORSON AVE. STRIPING10108TH, SAMPSON AND JOSEPHINESTRIPING TITLE SHEETN/A1
AHMAD R ANSARI, P.E.PUBLIC WORKS OVERSIGHTDATE:
REVISIONSUNDER THE SUPERVISION OF:AHMAD ANSARI, P.E.PUBLIC WORKS OVERSIGHT APPROVED BY:DATE:PUBLIC WORKS DEPARTMENT
SCALE:DATE:DRAWN BY:DESIGNED BY:SHEETPLAN FILE NO:OF APP.BYDATENODESCRIPTIONJUSTIN L. SMEETS P.E. 78314DATE:
90% PLANS ISSUED NOT FOR CONSTRUCTIONANNUAL STREET IMPROVEMENTS FY2510JTJTDATEN/A JUSTIN L. SMEETSREGISTERED PROFESSIONAL ENGINEERCIVILSTATE OF CALIFORNIANo. 78314 SS
SHEET 7 SHEET 6
SHEET 4 & 5
1.ALL WORK CALLED FOR ON THE PLANS SHALL COMPLY WITH THECITY OF LYNWOOD STANDARD PLANS AND SPECIFICATIONS; THELATEST EDITIONS OF THE STANDARD PLANS AND SPECIFICATIONSFOR PUBLIC WORKS CONSTRUCTION, "GREENBOOK"; AND THECALTRANS STANDARD PLANS AND SPECIFICATIONS.2.BEFORE STARTING WORK, THE CONTRACTOR SHALL VERIFY THELOCATIONS OF ALL EXISTING UTILITIES BY CONTACTINGUNDERGROUND SERVICE ALERT BY CALLING 811, AT LEAST 48 HOURSIN ADVANCE.3.THE CONTRACTOR SHALL NOTIFY THE CITY OF LYNWOOD INSPECTORAT LEAST 48 HOURS PRIOR TO ANY CONSTRUCTION PHONE:310-603-0220, EXT. 289.4.INSPECTION BY THE CITY OR ITS REPRESENTATIVE OF THE WORKCALLED FOR ON THE PLANS DOES NOT, IN ANY WAY, RELIEVE THECONTRACTOR OF THEIR OBLIGATION TO PERFORM WORK INCOMPLIANCE WITH THE PLANS AND SPECIFICATIONS.5.THE CONTRACTOR SHALL USE PROPER SAFETY SIGNING ANDBARRICADING AS REQUIRED PER CALIFORNIA MANUAL OF UNIFORMTRAFFIC CONTROL DEVICES (CAMUTCD), LATEST EDITION.6.REQUESTS FOR DEVIATIONS FROM THE APPROVED PLANS (EXCEPTMINOR ADJUSTMENTS IN THE FIELD TO MEET EXISTING CONDITIONS),SHALL BE MADE IN WRITING AND ARE NOT TO BE INITIATED UNLESS,OR UNTIL, THEY ARE APPROVED BY THE PUBLIC WORKSDIRECTOR/CITY ENGINEER OR A REPRESENTATIVE ACTINGSPECIFICALLY UPON HIS INSTRUCTIONS.7.QUANTITIES, AS SHOWN ON THE PLANS ARE ESTIMATED, AND THECONTRACTOR IS ADVISED THAT FINAL QUANTITIES OF MATERIAL ANDWORK IN PLACE MAY BE MORE OR LESS THAN THOSE INDICATED ONTHE PLANS.8.CONTRACTOR SHALL VERIFY ALL CONDITIONS AND DIMENSIONS ANDSHALL REPORT ALL DISCREPANCIES TO THE CITY ENGINEER PRIORTO THE COMMENCEMENT OF WORK.9.AT NO TIME IS ANY BUSINESS OR RESIDENCE TO BE WITHOUTACCESS UNLESS OTHERWISE APPROVED IN WRITING BY THE CITY.
10.WORK LIMITED BETWEEN 8:00 A.M. AND 5:00 P.M., UNLESSOTHERWISE APPROVED BY THE CITY.11.NO STORAGE OF MATERIALS/EQUIPMENT WILL BE ALLOWED INPUBLIC RIGHT-OF-WAY. PROVIDE OFFSITE/ONSITE STAGING/STORAGEAREA IF NECESSARY.12.TRAFFIC CONTROL SHALL BE PER CA MUTCD OR WORK AREATRAFFIC CONTROL HANDBOOK (WATCH).13.PEDESTRIAN ACCESS ALONG PARKWAY MUST BE MAINTAINED AT ALLTIMES.14.THE CONTRACTOR SHALL OPERATE IN A MANNER COMPLIANT WITHALL APPLICABLE SECTIONS OF THE LYNWOOD MUNICIPAL CODE ANDCOMPLIANT WITH ALL APPLICABLE CITY COUNCIL RESOLUTIONS.15.HARD HATS AND SAFETY VESTS SHALL BE WORN AT ALL TIMES WHENWORKING ON THIS PROJECT.16.CONTRACTOR AGREES THAT HE SHALL ASSUME SOLE ANDCOMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THECOURSE OF THE CONSTRUCTION OF THIS PROJECT, INCLUDINGSAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENTSHALL APPLY AND NOT BE LIMITED TO NORMAL WORKING HOURS;AND THAT THE CONTRACTOR SHALL DEFEND, CONTINUOUSLYINDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES HARMLESSFROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTIONWITH THE PERFORMANCE OF THE WORK ON THIS PROJECT,EXCEPTING FOR LIABILITY ARISING FROM SOLE NEGLIGENCE OF THECITY OR ITS EMPLOYEES.
GENERAL NOTESSHEET 8
CONSTRUCTION CONTRACTOR AGREES THAT IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTIONPRACTICES, CONSTRUCTION CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETERESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION PROJECT, INCLUDINGSAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLYAND NOT BE LIMITED TO NORMAL WORKING HOURS, AND CONSTRUCTION CONTRACTOR FURTHER AGREES TODEFEND, INDEMNIFY AND HOLD DESIGN PROFESSIONAL HARMLESS FROM ANY AND ALL LIABILITY, REAL ORALLEGED, IN CONNECTION WITH THE PERFORMANCE OR WORK ON THIS PROJECT, EXCEPT LIABILITY ARISINGFROM THE SOLE NEGLIGENCE OF DESIGN PROFESSIONAL.ALL CONTRACTOR AND SUBCONTRACTORS PERFORMING WORK SHOWN ON OR RELATED TO THESE PLANSSHALL CONDUCT THEIR OPERATIONS SO THAT EMPLOYEES ARE PROVIDED A SAFE PLACE TO WORK AND THEPUBLIC IS PROTECTED. ALL CONTRACTORS AND SUBCONTRACTORS SHALL COMPLY WITH THE "OCCUPATIONALSAFETY AND HEALTH REGULATIONS" OF THE U.S. DEPARTMENT OF LABOR AND WITH THE STATE OF CALIFORNIADEPARTMENT OF INDUSTRIAL RELATIONS "CONSTRUCTION SAFETY ORDERS". THE CIVIL ENGINEER SHALL NOTBE RESPONSIBLE IN ANY WAY FOR THE CONTRACTOR OR SUBCONTRACTORS COMPLIANCE WITH SAIDREGULATIONS AND ORDERS.
NOTICE TO CONTRACTORS
3/3/25
233
WM
SL
E
WM
WM
WM
Feet0510
REVISIONSUNDER THE SUPERVISION OF:AHMAD R ANSARI, P.E.PUBLIC WORKS OVERSIGHT APPROVED BY:DATE:PUBLIC WORKS DEPARTMENT
SCALE:DATE:DRAWN BY:DESIGNED BY:SHEETPLAN FILE NO:OF APP.BYDATENODESCRIPTIONJUSTIN L. SMEETS P.E. 78314DATE:
90% PLANS ISSUED NOT FOR CONSTRUCTIONANNUAL STREET IMPROVEMENTS FY2510JTJTDATEN/A JUSTIN L. SMEETSREGISTERED PROFESSIONAL ENGINEERCIVILSTATE OF CALIFORNIANo. 78314 108TH ST.
SANTA FE AVE.LP
LEGEND
108TH RAMP DETAILS
C & GPARKING T DETAILFeet0510
3/3/25
234
WVWV
WV
SS
SSGV
SL
SL
Feet0510
REVISIONSUNDER THE SUPERVISION OF:AHMAD R ANSARI, P.E.PUBLIC WORKS OVERSIGHT APPROVED BY:DATE:PUBLIC WORKS DEPARTMENT
SCALE:DATE:DRAWN BY:DESIGNED BY:SHEETPLAN FILE NO:OF APP.BYDATENODESCRIPTIONJUSTIN L. SMEETS P.E. 78314DATE:
100% PLANS ISSUEDANNUAL STREET IMPROVEMENTS FY2510JTJTDATEN/A JUSTIN L. SMEETSREGISTERED PROFESSIONAL ENGINEERCIVILSTATE OF CALIFORNIANo. 78314 108TH ST.
LEGEND
108TH ALLEY DETAILS
3/3/25
235
SS
SS
WVWV
WV
WV
WVWV
WV
WVWV
WVHYD
WM
CABWM
WM
CAB
SL
GV
SL
SL
HYD
WM
WM
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SS
WM
HYDWV
WM
WM
WM
SS
12+25.53JOIN EX. SW12+29.63JOIN EX. SW12+11.34JOIN EX. SW12+07.23JOIN EX. SW 13+43.01JOIN EX. SW14+05.76JOIN EX. SW
13+35.28JOIN EX. SW
14+21.30JOIN EX. SW
15+57.92JOIN EX. SW
16+85.20JOIN EX. SW16+68.41JOIN EX. SW
17+41.56JOIN EX. SW17+65.66JOIN EX. SW
15+49.77JOIN EX. SW
10+96.91JOIN EX. SW10+82.04JOIN EX. SW
SSSSSSSSSSSSSSSSSSSSSS
SSSSSS8''W8''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W2''W
2''W2''W2''W
2''W2''W2''W
2''W
2''W
2''WW
CASE BTYPE 2CASE BTYPE 2
CARLIN AVE.MAGNOLIA AVETHORSON AVETHORSON AVE
LAVINIA AVESTA 20+00 SEE SHEET 5
Feet04080
REVISIONSUNDER THE SUPERVISION OF:AHMAD R ANSARI, P.E.PUBLIC WORKS OVERSIGHT APPROVED BY:DATE:PUBLIC WORKS DEPARTMENT
SCALE:DATE:DRAWN BY:DESIGNED BY:SHEETPLAN FILE NO:OF APP.BYDATENODESCRIPTIONJUSTIN L. SMEETS P.E. 78314DATE:
90% PLANS ISSUED NOT FOR CONSTRUCTIONANNUAL STREET IMPROVEMENTS FY2510JTJTDATEN/A JUSTIN L. SMEETSREGISTERED PROFESSIONAL ENGINEERCIVILSTATE OF CALIFORNIANo. 78314 PROP. ℄ EX. ℄
LEGEND
THORSON AVE. STREETIMPROVEMENTS
3/3/25
236
SS
SS
WV
WV
WV
WVWVWVWV
GV
WV
WVWVWV
WV
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WV
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CABCABEMEM
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GV
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HYD
SS
HYD
WM
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WM
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HYD
WVWVWVSS
SS
WM
WV
20+60.94JOIN EX. SW20+53.00JOIN EX. SW
21+48.93JOIN EX. SW22+03.28JOIN EX. SW
22+84.99JOIN EX. SW
26+03.99JOIN EX. SW25+92.86JOIN EX. SW26+44.55JOIN EX. SW26+58.69JOIN EX. SW 20+38.23JOIN EX. SW20+47.22JOIN EX. SW20+87.75JOIN EX. SW20+92.85JOIN EX. SW21+20.73JOIN EX. SW21+16.26JOIN EX. SW 22+01.35JOIN EX. SW22+10.40JOIN EX. SW22+22.06JOIN EX. SW22+33.16JOIN EX. SW22+11.59JOIN EX. C&G22+33.02JOIN EX. C&G22+97.49JOIN EX. C&G23+17.17JOIN EX. C&G22+79.79JOIN EX. SW 26+96.16JOIN EX. SW27+06.38JOIN EX. SW
28+11.69JOIN EX. SW28+05.40JOIN EX. SW
29+19.01JOIN EX. SW
31+11.45JOIN EX. SW31+23.06JOIN EX. SW30+98.18JOIN EX. SW31+12.24JOIN EX. SW31+60.00JOIN EX. SW31+68.03JOIN EX. SW 29+23.77JOIN EX. SW
32+99.86JOIN EX. SW33+02.48JOIN EX. SW
SSSSSSSSSSSSSSSS SSSS
SS
SSSSSSSSSSSS
2''W
2''W2''W2''W2''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W
2''W8''W8''W8''W8''W8''W
12''W VIRGINIA AVETHORSON AVEAGNES AVEJOSEPHINE ST
STA 20+00 SEE SHEET 4
Feet04080
REVISIONSUNDER THE SUPERVISION OF:AHMAD R ANSARI, P.E.PUBLIC WORKS OVERSIGHT APPROVED BY:DATE:PUBLIC WORKS DEPARTMENT
SCALE:DATE:DRAWN BY:DESIGNED BY:SHEETPLAN FILE NO:OF APP.BYDATENODESCRIPTIONJUSTIN L. SMEETS P.E. 78314DATE:
90% PLANS ISSUED NOT FOR CONSTRUCTIONANNUAL STREET IMPROVEMENTS FY2510JTJTDATEN/A JUSTIN L. SMEETSREGISTERED PROFESSIONAL ENGINEERCIVILSTATE OF CALIFORNIANo. 78314 PROP. ℄EX. ℄
LEGEND
THORSON AVE. STREETIMPROVEMENTS
3/3/25
237
15+06.35JOIN EX. SW
WV
WV
WV
WV
WVWV
WV
WVWV
WV
SS
SSSSWV
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AGENDA STAFF REPORT
DATE:
March 18, 2025
TO:
Honorable Mayor and Members of the City Council
APPROVED BY:
Julian Lee, Interim City Manager
PREPARED BY:
Brittany Leslie,
Senior Management Analyst
SUBJECT:
CITY OF LYNWOOD TROLLEY PROPOSALS CONSIDERATION AND
AWARD OF CONTRACT
Agenda Item # 9.1.
Recommendation:
Staff recommends that the City Council consider and adopt the attached resolution entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
CITY MANAGER TO NEGOTIATE TERMS AND EXECUTE AN AGREEMENT AS
APPROVED BY THE CITY ATTORNEY'S OFFICE WITH THE DESIGNATED TRANSPORTATION PROVIDER"
Background:
On October 23, 2023 the City of Lynwood issued a Request for Proposal (RFP) for the operation of the Lynwood Breeze shuttle bus service. The Lynwood Breeze consists of four local shuttle routes and one direct shuttle to the Willowbrook –Rosa Parks Station which is served by the A & C rail lines.
The total number of annual revenue hours provided by the contractor total 13,600. The length of the contract is three years with two one-year options.
The RFP required the contractor to provide the following:
City Council City Council Regular Meeting 243
Vehicle operators
Management staff
Fuel
Vehicle maintenance
Vehicle and general liability Insurance
One spare vehicle
Communication and security equipment for vehicles
Maintenance and administrative office
Parking for transit vehicles
Record keeping and reporting for the City, Los Angeles Country Metropolitan Transportation Authority (Metro) and other agencies
Fare processing
Permits and licenses required to operate
The City of Lynwood provides:
Four transit vehicles
Overall policy direction
Complaint management
Bus stop maintenance
Coordination with Metro and other agencies
Discussion and Analysis:
On February 28, 2024, staff received proposals from the following five (5) firms:
Parking Company of America (PCAM)
MV Transportation
Express Transportation Services
Empire Transportation, Inc.
Transportation Connection
The proposals were reviewed using the following criteria contained in the RFP:
1 .
Qualifications, Operating Policies & Procedures, Methodology & Practices - 20% 2 .
Cost Effectiveness - 20%
3 .
Administrative and Management Personnel - 20%
4 .
Employment Process - 15%
5 .
Facilities, Resources and Equipment Maintenance - 15%
6 .
Compliance with California Labor Code Section 1070-1074 - 5% 7 .
Financial Stability - 5%
Due to delays in the RFP process, the City requested that the five bidders submit a revised Fee Schedule to reflect a contract start date in 2025 on March 3,2025. Of the original five City Council City Council Regular Meeting 244
bidders, only MV Transportation submitted a revised Fee Schedule.
Based on an initial review of the proposals, the following two bidders were removed from further consideration:
Transportation Connection
showed no experience with providing fixed route transit service for municipal agencies. Their experience was with charter service and shuttle service at LAX.
Empire Transportation's
proposal contained too many pricing caveats to allow an analysis of their proposed costs.
Staff has prepared
t
he following highlights proposal responses for the remaining qualifying respondents :
Parking Company of America (PCAM)
PCAM has operated the Lynwood Breeze since 2020. PCAM is a large parking and transportation company that operates several transit contracts in Southern California.
A records review shows that PCAM has passed
Terminal Inspections
conducted by the
California Highway Patrol (CHP) for the past five years. These annual inspections review driver records, drug and alcohol testing programs, vehicle maintenance and condition. All inspections received a “Satisfactory” rating, the highest available.
Positive reference checks were received from several clients including the City of Artesia and the Anaheim Transportation Network (ATN). The ATN service includes the operation of 60 electric buses in the Anaheim entertainment district.
PCAM five-year pricing of $6,301,703 was the second lowest bid analyzed, 3% above the lowest bidder. PCAM cost assumptions for fuel, insurance, driver wages, and vehicle maintenance were within the expected market figures. PCAM’s overhead and profit costs were the lowest submitted.
MV Transportation (MV)
MV Transportation is a large transportation company with multiple contracts throughout City Council City Council Regular Meeting 245
Southern California. MV operated the Lynwood Service until 2020.
A records review shows that MV has passed
Terminal Inspections
conducted by the California
Highway Patrol (CHP) for the past five years. These annual inspections review driver records, drug and alcohol testing programs, vehicle maintenance and condition. All inspections received a “Satisfactory” rating, the highest available.
Positive reference checks were received from several clients including the City of Downey and the Palos Verdes Peninsula Transit Authority (PV Transit).
MV’s revised five year pricing of $
8,911,425
was the highest bid received, 46% above the
lowest bid analyzed.
Express Transportation Services
Express Transportation Services operates two transit contracts for the Cities of Huntington Park and Maywood.
A records review shows that Express Transportation Services has passed Terminal
Inspections
conducted by the California Highway Patrol (CHP) for the past five years. These annual inspections review driver records, drug and alcohol testing programs, vehicle maintenance and condition. All inspections received a “Satisfactory” rating, the highest available.
Positive reference checks were received from their two clients.
Express Transportation Services five-year pricing of $6,123,420 was the lowest of the three bids analyzed.
While Express Transportation Services’ bid was the lowest analyzed, their cost assumptions included insurance costs per vehicle that were 33% below the average cost of the three bidders; fuel costs that were 15% below the average cost of the three bidders; maintenance costs that were 24% below the average cost of three bidders; and overhead and profit costs of $895,661,which were the highest of the three bidders.
Recommendations
City Council City Council Regular Meeting 246
Trolley_RFPSv3.pdf
Resolution - Lynwood_Breeze_Shuttle_Service.docx
Staff evaluated the bid packages and of the remaining three (3) respondents staff deems them qualified and able to provide the desired transportation services in the City of Lynwood. The proposals by and large address the key elements of the City’s RFP and would be suitable to provide the stated services. These respondents can continue or transition to provide the City’s transportation services as stated in the RFP; however, if there is a change in the existing provider it will be key that an appropriate transition is planned and implemented. Both of the non-existing providers outline a transition plan but awarded City management staff would have to examine and approve of an appropriate timeline.
Staff reached out to all five applicants to confirm their continued interest in the RFP and to request any updates to their fee schedules. All five bidders responded, affirming their interest, with one company submitting a revised financial fee schedule.
It is recommended that the City Council review the proposals and authorize the City Manager to finalize terms and execute a three-year agreement with two one-year options with one of the three qualified transportation providers, in a form approved by the City Attorney’s Office.
The selected company is scheduled to begin services on August 1, 2025.
Fiscal Impact:
Staff recommends awarding the contract and coordinating its implementation in the next fiscal year (FY) 25-26. The associated costs will be incorporated into the FY 25-27 biennial budget, with any necessary adjustments to be addressed during the upcoming budget review process.
Coordinated With:
City Attorney's Office
Department of Public Works
ATTACHMENTS:
Description
City Council City Council Regular Meeting 247
PROPOSAL RESPONSE
CITY OF LYNWOOD
FIXED ROUTE MUNICIPAL TRANSIT AND SHUTTLE SERVICES
March 11, 2024
ATTENTION: City of Lynwood
City Manager’s Office
Attn: Ernie Hernandez
11330 Bullis Road
Lynwood, CA 90262
PREPARED BY: PCAM, LLC dba Parking Company of America (PCA) 3165 Garfield Ave
Los Angeles, CA 90040
(562) 862-2118
www.parkpca.com
248
1 | P a g e
PCAM, LLC.
3165 Garfield Ave
Los Angeles, CA 90040
March 11, 2024
RE: Management and Operations of Fixed Route Municipal Transit and Shuttle Services for the City of Lynwood
Office of the City Clerk
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Dear Ernie Hernandez,
T hank you for giving PCAM, LLC dba Parking Company of America (PCA) the opportunity to submit a proposal to continue to manage and operate the Fixed Route Municipal Transit and Shuttle Services for the City of Lynwood. PCA has enjoyed working with the City of Lynwood for the past 3 years. This proposal is effective for one hundred and eighty (180) days from the submissions date, March 11, 2024 . To assist in your decision, below is some information about Parking Company of America (PCA) and the advantages of selecting our services for management and operations of a Fixed Route Municipal Transit Service for the City of Lynwood:
PCA is a 100% minority-owned company with almost 60 years of experience in providing shuttle services as well as a wide range of transportation and parking services to clients in the private, and government sectors. PCA strives to be an extension of the clients we serve and provide innovative solutions and services that make the difference. PCA prides itself on our superior customer service, as is evident from the long -term success of our company. Our never -ending mission is providing quality customer -focused service, adding value to the lives of the people we serve.
PCA is determined to succeed in carrying out a seamless transportation operation, as we understand that our services can very well influence your riders’ first and last impression. We seek to make their transportation experience a positively memorable one, exceeding their expectations while transporting them safely to their destinations.
PCA’s Transportation Management Services Division offers fixed -route and demand -response transportation services for our customers including but not limited to the City of Bell Gardens, City of Cudahy, City of Covina, City of Monrovia, City of San Fernando, City of Montebello, Children’s Hospital Los Angeles, Harbor UCLA Medical Center, and White Memorial Medical Center. Just for these named customers, PCA annually transports 12 million passengers, driving over 1 million miles each year. Within the transportation industry, PCA has a reputation for having a high-quality fleet, professionalism of its drivers, nearly 100% on-time service, and an outstanding safety record.
Our executive team includes: Alex Martin Chaves, Chief Executive Officer; Eric Chaves, President / General Counsel; Myself, Pep Valdes, Executive Vice President; Renee Valdes , Executive Vice President; Suzie Cooley, Senior Vice President; Aaron Chaves, Vice President of Operations and 249
250
3 | P a g e
DESCRIPTION OF PROPOSING ORGANIZATION
GENERAL INFORMATION
Established in 1964 and based in Los Angeles, California, Parking Company of America (PCA) is a 100% minority-owned company with 5 9 years of transportation and parking management experience. We provide a wide range of transportation and parking services to clients in the education, municipal, healthcare, hospitality, and private sectors.
General Info:
PCAM, LLC dba Parking Company of America (PCA)
3165 Garfield Ave
Los Angeles, CA 90040
(562) 862-2118
www.parkpca.com
Federal ID #: 20-2264403
Year Established: 1964 (Celebrating 59 Years In Business) Number of Employees: 1,400+
Ownership: Privately Owned / Minority Business Enterprise Legal Status: Limited Liability Company
Contact Info:
The primary PCA contacts for this proposal are Pep Valdes and Mario Cadenas. Any questions regarding this proposal may be addressed to:
Pep Valdes
Executive Vice President
555 South Flower St ., Suite 780
Los Angeles, CA 90071
(562) 862-2118 ext. 210
[email protected]
Mario Cadenas
Vice President of Transportation (Project Manager)
3165 Garfield Ave
Los Angeles, CA 90040
(562) 862-2118 ext. 228
[email protected]
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4 | P a g e
ATTACHMENT A: DESCRIPTION OF RESPONDENT ORGANIZATION
MISSION, VISION, VALUES, PHILOSOPHY
PCA’s mission, vision, core values, and philosophy resonate throughout the entire PCA organization. Our commitment to these is apparent in PCA’s continued success as a business and in our support of the community.
MISSION
PCA strives to be an extension of the clients we serve, provide innovative solutions and services that make the difference.
VISION STATEMENT
To partner with clients, provide quality customer focused service, add value to the lives of the people we serve. We achieve this through our core values; integrity, safety, sustainability, technology, leadership, and community service.
OUR CORE VALUES
▪ Integrity: We do what we say we will do.
▪ Safety: We have a safety-first, zero-incident culture. ▪ Sustainability: We are focused on a brighter tomorrow. ▪ Technology: We utilize state-of-the-art technology and techniques. ▪ Leadership: Our people are by far our greatest asset. ▪ Community Service: We believe deeply in supporting our community.
PHILOSOPHY
PCA adopts a simple management philosophy:
“To become an extension of the organizations it serves through constant communication with customers and clients. “
PCA’s entire organization deeply values the importance of knowing its customers’ needs and working diligently to consistently improve service and resolve issues quickly and effectively. PCA is proud of its longevity in the transportation and parking industry, the broad range of its experience, and the high 252
5 | P a g e
standard of excellence in its operations. PCA has a strong reputation for recruiting, training, nurturing, and maintaining a highly motivated, knowledgeable, and dedicated team with special emphasis on customer service, teamwork, and integrity; philosophi es that begin with the Executive Management team and pervade all levels of the organization.
DIVISIONS
HISTORY
Since its founding in 1964, PCA has remained a family owned and operated business and continues to be one of the largest privately -owned minority certified transportation and parking companies in America. PCA has over 1,400 employees primarily based in California but also operating in Georgia, Missouri, and Kansas. PCA successfully provides superior service to Transportation, Hotels, Healthcare Facilities, Restaurants, Airports, Retail Establishments, the Entertainment Industry, Private Events, and Independent Property Management Companies.
PCA began its operations in the early 1960s in Albuquerque, New Mexico with the management of surface parking lots and expanded to a variety of parking -service contracts ranging from private lease agreements to city, county, state, and federal contracts. In th e mid -1970s, PCA opened its Transportation Services Division. During the 1990s, the company continued to build on its success with airport parking and shuttle services by securing contracts with municipalities, public agencies, educational institutions, medical centers, large private commercial enterprises, and attra ctions that require continuous fixed -route and demand -responsive transportation. In 1998, PCA opened its Fleet Services Division providing complete maintenance and repair of compact cars to 60-passenger buses to major off-road equipment.
PCA maintains the ability and the resources to fulfill and exceed all requirements for parking and transportation services. PCA experience in transportation, parking, strong corporate leadership, and innovative style of management makes the company a force in the industry. The highly qualified general managers, assistant managers, drivers, customer service representatives, financia l and administrative personnel of PCA keep the company at the top of every competitive bid for the transportation and parking services it chooses to pursue.
Transportation
Management
Services
Health Industry
Management
PCA Med Non-
Emergency
Transportation
Fleet
Maintenance
Parking
Management
Hospitality &
Hotel Parking
Services
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6 | P a g e
CREDIT / SUPPLIER REFERENCES
• Bank of America, N.A. (Primary Bank)
Dean Bird
Senior Vice President, Business Banking Sr Relationship Manager 3455 Peachtree Rd NE,
Atlanta, GA 30326
Ph. 404.607.3552
• Creative Bus Sales
Jay Holzhuter
13501 Benson Avenue
Chino, CA 91710-5232
Ph. 909.203.4800 ext 116
• Sunset Vans
Jose A Medrano
Account Manager
1303 Pomona Rd
Corona, CA 92882
Ph. 951.667.1884
• Masters Transportation
Stan Chisum
Regional Sales Manager MSV
Ph. 817.217.6043
Better Business Bureau Credit Rating: A+
MANAGERS FOR THIS CONTRACT
Daily Manager: Mario Cadenas
Phone: (562) 862-2118 ext. 228
(323) 359-4442 Cell
*Please see attachment for Resume.
PROPOSED SUBCONTRACTORS AND CONSULTANTS
PCAM, LLC dba Parking Company of America ( PCA) will not be using subcontractors or consultants for this RFP.
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LAWSUIT OR LITIGATION
PCAM, LLC dba Parking Company of America ( PCA) currently has 3 Labor Arbitrations, 1 Labor Case, and 2 Liability Cases.
BANKRUPTCY
PCAM, LLC dba Parking Company of America ( PCA) has not ever been in or filed for bankruptcy.
SERVICE REFERENCES
City of C udahy
5220 Santa Ana Street
Cudahy, CA 90201
Steven Dobrenen
Finance Director
Ph: 323-773-2024
Start Date 2012 – Current
Services:
1 Fixed Route Trolley
City of Covina
125 E. College St.
Covina, CA 91723
Raphael Gillen
Deputy Director /
Transportation Manager
Ph: 626-384-5523
Start Date 201 6 – Current
Services:
Dial-A-Ride
San Fernando
208 Park Avenue
San Fernando, CA 91340
Kenneth Jones, MPA
Management Analyst
Ph 818-898-1240
Start Date 201 5 – Current
Services:
2 Trolleys / Fixed Routes
2 Dial-A-Ride Buses
City of Bell Gardens
8327 Garfield Ave.
Bell Gardens CA, 90201
Bernardo Iniguez
Director of Public Works
Ph. 562-806-7770 Ext 201
Start Date 2009 – Current
Services:
2 Dial-A-Ride Service
3 Trolleys / Fixed Routes
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LABOR CODE SECTION 1070 ET SEQ.
PCAM, LLC dba Parking Company of America ( PCA) will comply with the provisions of California Labor Code Section 1070 -1074.
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APPROACH TO SCOPE OF WORK
WORK PLAN
Routes and Schedules
PCA will adhere to the routes and schedules as specified in Scope of Work, Routes, Frequency, Hours and Days of Service. Furthermore, it will adjust and/or make modifications to routes, frequency, or service hours as specified by the City with proper and timely notification.
Position Number of
Positions
Total Hours Per
Week Each
Vice President of Operations 1 5
Project Manager Part-time 1 10
Road Supervisor Full time 1 40
Dispatch Full-time 1.5 40/20
Drivers Full /Part-Time 9 32.5/30
Spare Drivers Full Time 4
Maintenance Manager Full-time 1 40
Mechanic(s) Full-time 1 40
Upon award of the contract PCAM, LLC will provide all required certifications of dedicated personnel for City of Lynwood Transit Service.
START-UP PLAN
PCA uses a “Transition Team” approach to ensure a smooth transition for managing a new or existing Transportation service account. The actual start -up operation begins as soon as PCA receives the authorization to proceed (award of contract). PCA commits to performing all services by the scheduled start date of the contract.
Following notification of the award of the contract, PCA is prepared to begin operations at the scheduled start date and has the in-house staff and resources to coordinate all logistical requirements, fully, for every contractual requirement.
PCA maintains constant communication with all designated Contract representatives during the preparation and the initial implementation phase of the project. PCA desires to share more than 50 years’ worth of experience providing both Transportation and Pa rking services and making decisions regarding all facets of such operations with representatives of the contracting authority and their support staff to ensure that final actions are consistent with the overall goals of the program.
The “Transition Team” is made up of experienced PCA personnel, each of whom is chosen for the specific attributes that they bring to the overall transition effort. The main focus of the “Transition Team” is to provide new and/or continued service to users of the service without inconvenience or interruption. The “Transition Team” establishes the most effective operational procedures during the transition period and 257
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solidifies a foundation for continuous service excellence. Members of the Transportation Management Division have studied the project specifications and have formulated an analysis of the proposed services to be provided. The “Transition Team” has access to all corporate resources necessary to provide a smooth transition for all patrons and is responsible for the successful implementation of the operational strategy.
The “Transition Team” is comprised of the following individuals:
• Alex Martin Chaves: Chief Executive Officer
• Eric Chaves: President, General Counsel
• Renee Valdes: Executive Vice President
• Pep Valdes: Executive Vice President
• Suzie Cooley: Senior Vice President/Director of Human Resources • Aaron Chaves: Vice President of Operations
• Mario Cadenas: Vice President of Transportation (Project Manager)
*PCA’s Management Team philosophy is to be available to our clients at all times. Each of PCA’s Management team members is committed to help in any way possible. We will strive as a team to ensure a smooth transition and continuation of services for the City of Lynwood Transit Service.
ESTIMATED TARGET DATES
PCA’s estimated target dates, upon award of the City of Lynwood Transit contract, are estimated as follows:
Dates
Tuesday, February 6, 2024 City Council Approval
Friday, March 1, 2024 Employees are already hired and will continue the operations per City of Lynwood new schedules.
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FACILITY
Facility Floor Plan
PCA offers excellent logistics for the dispatch and maintenance components of this transportation service.
Industrial Building (1.178 Acres 4 Offices, Maintenance Facility: capacity 5 vehicles at one time). Our City of Commerce facility (3165 Garfield Ave, Los Angeles, CA 90040) is within easy access to Highway 5. This central location allows PCA to service all routes with minimal deadhead mileage and time. This facility also houses our administrative offices, dispatch center, training center, and permitted vehicle maintenance operations.
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OPERATIONS
DISPACTHING SOP (Standard Operating Procedures)
PCA continually refines and updates its internal processes and procedures to ensure the consumer always receives prompt and courteous service. PCA takes great pride in guaranteeing that consumers have a positive experience from the time a call is placed to the PCA reservations/dispatch center, throughout the duration of the trip and upon safe arrival at their ultimate destination.
We utilize the Agent training system to help us to provide exceptional service and set PCA apart from other companies.
PCA conducts a week long, in–house, safety and sensitivity training program conducted by our Supervisor.
These core fundamentals are the foundation of our call center training program and they include:
▪ Orientation to PCA Management’s policies and procedures. ▪ Introduction to the areas geography including trip generators (both origins and destinations) ▪ Skills and etiquette for telephone, (and e-mail communications) ▪ Information technology systems (ITS) training
▪ Understanding our customers (Sensitivity Training)
▪ Review of Driver’s Defensive Driving Skills (Agents must know what is expected of our drivers).
Upon completion of the core foundations training program, the agents will then be assigned to work alongside an experience agent who will mentor them for a two -week period making sure the agent is comfortable and confident in their new role.
▪ Call Answering
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PCA continually monitors the volume of calls and makes necessary staff adjustments to compensate for peaks in call volumes. Other administrative staff is cross -trained to immediately augment the scheduled reservations or dispatch whenever necessary.
Languages:
• English
• Spanish
• Additional Languages Available Upon Special Request
▪ Call Monitoring
PCA routinely listens to a pre-determined number of reservation/dispatch agent calls, chosen at random, in an effort to monitor and rate those calls in accordance with a standard checklist of service criteria.
Agents are graded on the basis of whether they are courteous, responsive, and grammatically correct in their conversations with callers, and then counseled about any deficiencies, issues or positive aspects in periodic evaluations.
▪ Technology
PCA utilizes state-of-the-art scheduling, cameras inside and outside of vehicles and GPS vehicle location software (IPS System) allowing the capability to track the overall dispatch operations on a real-time basis.
TRANSIT OPERATIONS
▪ Vehicle Operator Review: Conducted on every 45 days or every 3000 miles . This review serves as a review test for vehicle operators. Failure to pass this review will result in retraining.
▪ Internal Schedules Review: Supervisor / Manager will review schedules and monitor call with dispatcher to ensure the efficiency of the program.
▪ Daily Passengers: In house transportation analyst will review the daily passenger report from the driver to ensure accuracy for the NTD submission.
▪ Unobserved Road Check: Conducted at any time during service hours to ensure that the vehicle operators are not maneuvering illegally or violating any laws. Failure to pass an unobserved road check will result in retraining and up to termination depending upon violation.
▪ Unannounced Ride Along: Supervisors show up at any stop and ride along in the vehicle to ensure that the vehicle operator is not in violation of any law and is greeting the customers in a cordial manner as well as ensuring that the operators are in proper uniform and have a neat appearance. Failure to pass an unannounced ride along will result in retraining and up to termination depending upon violation.
▪ Daily Bus Report (DBR): Supervisors will review the operator’s daily vehicle report to ensure that the operators are checking the vehicles properly. Failure to properly conduct a DBR may 261
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result in disciplinary action.
▪ Unannounced Vehicle Inspection Checks: Road supervisors, trainers, or managers will observe the vehicle operators while they conduct their daily vehicle inspections to ensure that the vehicles are inspected thoroughly. Failure to pass this inspection check will result in retraining.
▪ Unannounced Fare Audits: Supervisors routinely perform unannounced spot audits of fare collection procedures and reconcile collected fares versus reported passenger counts.
ATTACHMENT: Daily Bus Report
PERFORMANCE STANDARDS
PCA is concerned about the use of alcohol, illegal drugs, or controlled substances as it affects the workplace. Use of these substances, whether on or off the job, can detract from an employee's work performance, efficiency, safety, and health, and therefore seriously impair the employee's value to the Company. In addition, the use or possession of these substances on the job constitutes a potential danger to the welfare and safety of other employees and exposes th e Company to the risks of property loss or damage, or injury to other people. Furthermore, the use of prescription drugs and/or over -the-counter drugs also may affect an employee's job performance and may seriously impair the e mployee's value to the Company.
PCA will encourage and reasonably accommodate employees with alcohol or drug dependencies to seek treatment and/or rehabilitation. Employees desiring such assistance should request treatment or rehabilitation leave. The Company is not obligated, however, to continue to employ any person whose performance of essential job duties is impaired because of drug or alcohol use, nor is the Company obligated to re-employ any person who has participated in treatment and/or rehabilitation if that person's job performance remains impaired as a result of dependency. Additionally, employees who are given the opportunity to seek treatment and/or rehabilitation, but fail to successfully overcome their dependency or problem, will not automatically be given a second opportunity to seek treatment and/or rehabilitation.
This policy on treatment and rehabilitation is not intended to affect the Company's treatment of employees who violate the regulations described previously. Rather, rehabilitat ion is an option for an employee who acknowledges a chemical dependency and voluntarily seeks treatment to end that dependency.
Knowledge
PCA is completely familiar with all the routes and locations that are run in the city, as well as the exact schedules that must be provided, for example.
Route ( A )
Route A Red Route Turn by Turn
R Bullis Rd
R Carlin Ave
R Long Beach Blvd
L Josephine St
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R State St
R Imperial Hwy
R Long Beach Blvd
L Turn under Fwy. 105
R Long Beach Blvd
R Martin Luther King Jr. Blvd
Route ( B )
Route B Green Route Turn by Turn
R Martin Luther King Jr. Blvd
R Muriel Dr
L Cortland St
R Harris Ave
L Lavinia Ave
L 1st Ave
R Agnes Ave
L Atlantic Ave
R Martin Luther King Jr. Blvd
L Wright Rd
L Beachwood Ave
R Atlantic Ave
L Imperial Hwy
L Bullis Rd
R Martin Luther King Jr Blvd
Route ( C )
Route C Purple Route Turn by Turn
R Ernestine Ave
L Fernwood Ave
R Wright Rd
R Josephine St
L Virginia Ave
L LaVinia Ave
R Wright Rd
R Olanda St
R Carlin Ave
L Bullis Rd
R Orchard Ave
R Long Beach Blvd
L Carlin Ave
R Santa Fe Ave
L Lynwood Rd
R Alameda St. after passing the railroad tracks
R Fernwood Ave / (quick left on Alameda)
L Alameda S
R Martin Luther King Jr Blvd
R Santa Fe Ave
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L Los Flores Blvd -- Straight ---/ curve
L State St -- follow the circle
L Long Beach Blvd
R Tweedy Blvd
R State Blvd
L Long Beach Blvd
L Martin Luther King Jr. Blvd
R California / becomes Fernwood Ave
L Birch St
R Imperial Hwy
R Martin Luther King Jr. Blvd
Route D Blue Route
Route D Blue Route Turn by Turn
R Martin Luther King Jr. Blvd
L Bullis
L Imperial Hwy
L WillowBrook Ave
L Mona Blvd
R Martin Luther King Jr. Blvd
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PERSONNEL
PERSONNEL QUALIFICATIONS:
PCA recruits, interviews, and evaluates in good faith all potential employees. The employment policy of PCA requires that all personnel assigned to an operation read, speak, and write English and can follow written and verbal instructions in English.
Every employee must complete an application for employment. They are required to present a valid driver’s license, a copy of a current Department of Motor Vehicle individual printout (when applicable), and consent to a general background check, drug & alcohol test and physical before being hired by PCA.
This background investigation includes a criminal check and a check of the individual’s driving record. PCA abides by all laws on background investigations . PCA reserves the right to conduct such investigations unless the contracting authority request such policy not be implemented. Physical Examination will consist of a pre -employment driver-fit test. Employees will be sent to an authorized clinic for examinations.
Employees hired as a driver or supervisor will be required to provide a copy of their current Medical Card (DOT Physical).
PCA continues its history of adhering to all employment laws. Moreover, PCA certifies that all employees meet citizenship or legal alien status requirements as stipulated in Federal and State statutes and regulations. The policy of PCA always has been to hire only United States citizens or individuals legally permitted to work in the US.
PCA will obtain further verification of employment eligibility status required by Federal statutes and regulations as they exist currently and as they may be amended thereafter. Additionally, PCA will maintain files pertaining to all related documentation for such employees as prescribed by law. PCA willingly assumes full responsibility for its actions in this area.
IMMIGRATION NATURALIZATION:
PCA is compliant with the Immigration Reform and Control Act of 1986. PCA requires all personnel to provide the necessary documentation to establish identity and employment eligibility.
EQUAL EMPLOYMENT OPPORTUNITY:
PCA is an equal opportunity employer and is compliant with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this contract.
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HIRING LOCAL RESIDENTS
When hiring new personnel, PCA will conduct outreach in the City of Lynwood and give preference for qualified applicants residing in the local area. PCA will provide evidence of all job recruitment efforts.
USE OF QUALIFIED EMPLOYEES OF THE PRIOR CONTRACTOR
PCA will be retaining all current employees unless otherwise directed by the City.
HIRING PROCESS
For our contract operations, PCA uses the following process to hire employees:
1. Application
▪ Applicant completes standard PCA application form
▪ Submits DMV printout (30 days current)
▪ Submits Valid Class “B” or higher license with Passenger Endorsement ▪ Staff verifies past employment and references
▪ PCA obtains consent form potential employee to request prior drug testing information from previous employer
2. Process Hiring
▪ Pass drug and alcohol test (Compliant with DOT’s Rules and Regulations) ▪ Pass physical test (Driver Fit Test)
▪ Verify prescription medicine (if applicable)
▪ Staff submits form for DMV administered Pull Notice Program (PNP) ▪ Employee Background Check (if applicable or required by contracting agency) ▪ Uniforms issued
3. Company Orientation & Training
▪ Company manual distributed and explained
▪ Customer relations training
▪ Safety Procedures of Location
▪ Understanding and completing reports
▪ Passenger relations: general service, accommodate special needs, sensitivity training ▪ Safety (video and lecture): review vehicle specs, defensive driving, ADA -equipment, passenger safety, driver safety, traffic laws and regulations
▪ Understanding and completing reports
▪ Pass CHP-required Proficiency Test
*Refer to Driver Training section of this proposal
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4. Assignment
▪ Familiarize driver with vehicle: review engine, brake system, fuel system, heating & air conditioning, tires, signage, interior / exterior appearance ▪ Route training (fixed and demand response): maps, on-site travel, etc. ▪ Fueling procedures
▪ Understand and complete reports specific to the needs of the transit authority
5. On-Going Training
▪ Monthly safety meetings for all drivers on selected topics ▪ Review and Answer questions from drivers
▪ Open forum for drivers and supervisors to discuss productivity improvement
6. Evaluation
▪ 6-month probationary period for new hires measuring overall efficiency based on all of the criteria above
▪ Annual evaluation of all drivers by Project Manager encompassing On -Time Efficiency, Safety, Passenger Relations, and Reporting
▪ Ongoing monitoring of employees through the DMV pull notice program and random drug testing. ▪ Unobserved road checks of drivers by supervisors on a random, but regular basis.
DRUG AND ALCOHOL TESTING PROGRAM
PCA is audited by LPM Consulting Inc due to PCA being an FTA sub-grantee under the Los Angeles County Metropolitan Transportation Authority (LACMTA) Pass -through Program. Our goal is to ensure that we are always in compliance with the federal drug and alcohol testing rules -- 49 CFR Part 40, as amended (Procedures for Transportation Workplace Drug and Alcohol Testing Programs) and 49 CFR Part 655, as amended (Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations). All employees are required to undergo a pre -employment drug and alcohol test. Any new hire must have a verified negative test before performing any behind-the-wheel safety sensitive functions. The new hire is then to proceed to a two -hour substance abuse training session. Documentation of when safety sensitive functions begin will be documented and filed as well as the release of information form. All employees conducting safety-sensitive job functions are placed on the random drug testing pool which is completed quarterly.
PCA is concerned about the use of alcohol, illegal drugs, or controlled substances as it affects the workplace. Use of these substances, whether on or off the job can detract from an employee's work performance, efficiency, safety, and health, and therefore seriously impair the employee's value to the Company. In addition, the use or possession of these substances on the job constitutes a potential danger to the welfare and safety of other employees and exposes th e Company to the risks of property loss or damage, or injury to other persons. Furthermore, the use of prescription drugs and/or over -the-counter drugs also may affect an employee's job performance and may seriously impair the employee's value to the Company.
The following rules and standards of conduct apply to all employees either on Company property or during the workday (including meals and rest periods). Behavior that violates Company policy includes:
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• Possession or use of an illegal or controlled substance, or being under the influence of an illegal or controlled substance while on the job
• Driving a Company vehicle while under the influence of alcohol • Distribution, sale, or purchase of an illegal or controlled substance while on the job
Violation of these rules and standards of conduct will not be tolerated. PCA also may bring the matter to the attention of appropriate law enforcement authorities. In order to enforce this policy, PCA reserves the right to conduct searches of Company property or employees and/or their personal property, and to implement other measures necessary to deter and detect abuse of this policy.
Any employee who is using prescription or over-the-counter drugs that may impair the employee's ability to safely perform the job, or affect the safety or well-being of others, must notify a supervisor of such use immediately before starting or resuming work.
PCA will encourage and reasonably accommodate employees with alcohol or drug dependencies to seek treatment and/or rehabilitation. Employees desiring such assistance should request a treatment or rehabilitation leave. The Company is not obligated, however, to continue to employ any person whose performance of essential job duties is impaired because of drug or alcohol use, nor is the Company obligated to re-employ any person who has participated in treatment and/or rehabilitation if that person's job performance remains impaired as a result of dependency. Additionally, employees who are given the opportunity to seek treatment and/or rehabilitation, but fail to successfully overcome their dependency or problem, will not automatically be given a second opportunity to seek treatment and/or rehabilitation.
This policy on treatment and rehabilitation is not intended to affect the Company's treatment of employees who violate the regulations described previously. Rather, rehabilitation is an option for an employee who acknowledges a chemical dependency an d voluntarily seeks treatment to end that dependency.
* Substance Abuse program can be provided upon request.
CALIFORNIA DEPARTMENT OF MOTOR VEHICLES (DMV) “PULL NOTICE” PRACTICES All PCA drivers are enrolled in the DMV’s Pull Notice Program upon hire. Ongoing monitoring of employees pull notice will be completed semi -annual or upon expiration notice. If an employees’ Driver license or DOT Medical Card is due for expiration, manager and supervisor are notified and must have employee provide updated documents and/or removed from service until required documents are provided . If a DOT Medical Card is expired the employee is pulled from service and sent for DOT Physical and DMV.
Employees are required to provide documentation of completion. The Safety Manager will request a new pull notice for employees and file it in employees’ file. The Safety manager is in charge of checking the following on the pull notice:
• No more than three (3) moving violations during the past 5 years. • No more than (1) moving violation within the past twelve (12) months. • No reckless driving violations
• No convictions of any vehicular felony or drug and alcohol driving offense
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SAFETY AND TRAINING PROGRAMS
OPERATING POLICIES AND PROCEDURES
PCA’s Transportation Safety Program establishes guidelines and procedures to be followed to protect the safety of individuals operating any motor vehicle on company business. Protecting the employee drivers, their passengers, and the general public is of the highest priority to the Company.
The commitment of management and employees is critical to the success of this program. Clear communication and strict adherence to the program's guidelines and procedures are essential.
SAFETY PROGRAM
PCA has an exemplary record of safety. From public transit systems to airport shuttle services, PCA has functioned for more than 30 years without a major accident or injury to passengers, employees, or the general public. PCA requires drivers and supervisors to know and follow local, state, and federal safety procedures.
Moreover, drivers and maintenance crews are required to attend on- going safety courses periodically to remain current on new standards and to ensure maximum safety consistently.
PCA drivers recognize their primary responsibility at all times is the safety of their passenge rs and to ensure the orderly conduct of all passengers who ride our shuttles . They will not transport any individual or group of individuals at any time if they believe that doing so threatens the health and/or safety of passengers and themselves. If such an incident occurs, the driver will report it to their immediate supervisor who will notify the appropriate contract representative.
PCA’s Transportation Safety Program establishes guidelines and procedures to be followed to protect the safety of individuals operating any motor vehicle on company business. Protecting the employee drivers, their passengers, and the general public is of the highest priority to the Company.
The commitment of management and employees is critical to the success of this program. Clear communication of and strict adherence to the program's guidelines and procedures are essential.
The following outline states the scope and details of the PCA Transportation Safety Program.
1. Applicability and Scope:
a. All PCA employees and individuals work with PCA
b. General guidelines for managers, supervisors, and employees to establish minimum standards
c. PCA does not delegate safety to subordinates; every member of management is active in enforcing safety standards
d. PCA encourages employees to submit recommendations to their immediate supervisor or manager for additions, modifications, or deletions in the safety program for action by upper management
2. General:
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a. Every member of PCA is committed to the safety program
b. PCA trains managers and supervisors to make safety an integral part of their daily responsibilities
c. All employees understand adherence to safety standards contributes to their growth within the company
3. Corporate Safety Policy:
a. Safety is the most important goal of the company
b. All employees must make every effort to reduce the possibility of accidents or other undesirable incidents
c. PCA shall meet or exceed all local, state, and federal (OSHA) safety laws and regulations, which is emphasized during training of new employees and reviewed regularly by supervisors to employees as standards change
d. PCA provides its employees up-to-date protective equipment to prevent injury on the job and requires that they wear it at all times
4. Safety Organization:
a. Responsibilities of Supervisors and Managers
1. Fulfill safety responsibilities by teaching, counseling, and advising
2. Provide safety appraisals periodically, particularly after installation of new machinery or relocation of existing equipment
3. Report any unsafe or hazardous conditions in writing to upper management with recommendations for improvement (if possible)
4. Promote and maintain on-going safety education program to create safety awareness at all levels of the organization
5. Prepare instructional material on safety
6. Keep up to date with new methods of safety, accident, and health hazard prevention
7. Regularly inspect work place for hazards
b. Responsibilities of Upper Management
1. Reiterate and demonstrate to all employees that safety is the highest priority
2. Ensure middle to lower management perform their safety responsibilities properly
3. Coordinate and enforce the safety program
4. Assist in inspecting the workplace for hazards
5. Safety Training:
a. Employees receive a “safety briefing” on the first day in their position, which includes:
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1. Encouraging questions as they learn and face new situations
2. Explaining job duties in terms the individual can understand
3. Demonstrating all precautions and safe work practices for each job and explaining their importance
4. Explaining the need for protective equipment and dangers of not wearing it
5. Test the employee to verify he/she understands safety instructions and use of equipment
b. Additional lessons may include use of:
1. Fire extinguisher
2. Lifting and moving heavy objects
3. First-aid
4. Cardiopulmonary resuscitation
5. Natural disaster emergency procedures
c. PCA conducts unannounced checks on employees to verify safety preparedness
d. Follow-up training sessions to foster honest dialogue among supervisors and workers
6. Safety Inspections:
a. Employees are subject to safety inspections at any time
b. Unsafe acts noted on an inspection include, but not limited to:
1. Operating equipment without authority or sufficient training
2. Using equipment or tools in an unsafe manner
3. Operating vehicles at unsafe speeds
4. Operating defective equipment
5. Making safety devices inoperative
6. Failing to use personal protective equipment
7. Unsafe lifting
8. Adjusting, cleaning, or oiling machinery in motion
c. Unsafe conditions noted on an inspection include, but not limited to:
1. Unsafe designs or construction of equipment
2. Defective tools or equipment
3. Poor housekeeping at the work site
4. Inadequately safeguarded or unguarded equipment
5. Inadequate illumination or ventilation
d. Communication with workers during inspections:
1. Monthly Safety Meetings
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2. On-going training
e. Facilitate inspection by safety personnel or industrial hygienist with special expertise in the following equipment:
1. Cranes
2. Pressure vehicles
3. Fire extinguishers
4. Chains and ropes
5. Certain health hazards determined by industrial hygienists
f. Special inspectors assist in emphasizing commitment to safety by PCA
7. Accident Investigation:
a. Accident investigations identify causes to prevent future mishaps, examining:
1. Mechanical improvements
2. Better supervision
3. Improved employee training
b. Accident investigations improve awareness of supervisors and employees
1. At the work site specifically
2. Directs attention to accident prevention generally
3. All employees learn more about the causes of accidents by investigating accidents
c. Every accident must be reported, major or minor
d. Every near-accident must be reported
e. Investigators must be sensitive to individual(s) involved and ensure their cooperation
1. Limit employee fear of reprimand or termination
2. Purpose of investigation is to learn the facts to prevent future accidents
f. Investigation techniques use the following guidelines:
1. Interview witnesses promptly and individually
2. Reassure witness of the investigation’s purpose
3. Obtain the witness’s version with minimal interruption
4. Direct specific questions to clarify the witness’s account ▪ Where did the accident occur?
▪ What is the injured worker’s job?
▪ Was the injured worker physically capable and did he/she have sufficient experience to perform the work?
▪ What task was being performed when the accident occurred? ▪ What happened?
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▪ Can more information be provided on the location of the accident? ▪ What were the conditions at the time of the accident? ▪ What were the physical conditions of the worker’s surroundings? ▪ What was the worker doing immediately preceding the accident? ▪ Describe any circumstances that might have precipitated the accident? ▪ Describe the accident or incident, such as “struck by,” “caught between,” etc.
▪ What other elements may have contributed to the accident? ▪ How can future accidents of this type be prevented?
*Refer to accident reports attached
8. Hearing Protection:
a. PCA provides protective hearing equipment at work sites where sound levels exceed limits prescribed by local, state, and federal law.
b. Upgrade protective hearing devices as better products enter the market
9. Medical Evaluation / Diagnosis:
a. PCA conducts medical examinations to detect pre-existing medical conditions that may lead to unexpected physical problems
b. PCA advises female employees if fetal hazards exist (e.g., arsenic or lead fumes) to prevent pregnancy problems
10. Emergency Operations Plan
a. Supervisors, drivers, dispatchers, and support personnel remain calm and focused on the primary responsibility: safety for their passengers and themselves.
b. Depending on the nature of the emergency – earthquake, severe storm, vehicle breakdown, equipment failure, civil disturbance – drivers either cease operating the vehicle immediately, if they determine that continuing operation is a risk of injury or death, or they must contact their Supervisor or dispatcher to assess their situation and to receive guidance on how to proceed.
c. Supervisors communicate immediately with the Project Manager, Transportation Director, Dispatcher, and all drivers in the field regarding the nature of the emergency.
Managers or Supervisors shall notify a representative of the contracting authority or local police. They shall authorize drivers to cease operating immediately and await assistance or further instruction, or to return to their point of departure, or to continue their run on an alternate route.
d. PCA instructs all personnel to follow the instructions of police, fire, or any authorized official responsible for maintaining safety and order in an emergency. Such official instructions supersede any instructions given by the Project Manager or Supervisors.
e. If PCA or civil authorities request that vehicles cease operation, drivers provide assistance to their passengers for alternative transportation as may be possible. If emergency is due to vehicle breakdown or equipment failure, a spare vehicle will be provided as needed.
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f. E xpected maximum time until a spare vehicle to arrive for emergency situations is up to 30mins.
g. Project Managers, Supervisors, and driver’s complete reports regarding the status of the emergency, injuries (if any) to passengers or personnel, and damage (if any) to the vehicles.
h. Scheduled service resumes as soon as conditions permit.
i. After the emergency, members of PCA corporate management and management of the Transportation Division evaluate the Company’s response to the emergency, revise policies if necessary, and provide a detailed report of its actions during the event if requested by a contracting authority.
PCA will have the Project Manager, Mr. Mario Cadenas, assigned to this account in which he will be able to field any calls regarding service levels and operation of this program, 24 hours per day, 7 days per week.
Mr. Mario Cadenas will also be on -call for general questions and/or emergency situations immediately after incident occurs.
TRAINING PROGRAM FOR ALL DRIVING PERSONNEL
Comprehensive employee training assures that all 1,400 of PCA employees are skilled in customer service, safety protocol, and job skills. PCA regularly conducts employee trainings and refresher courses to ensure PCA employees conduct their job duties with the utmost skill, unparalleled customer service, and up-to-date technological advancements. Employees are well versed in Safely Surrendered Baby Law, sexual harassment & sensitivity conduct, cultural sensitivity, OSHA safety requirements, customer service, safe driving skills, computer skills including email, and PARCS, PCI, & EMV systems.
TRAINING
Training Team: Suzie Cooley: PCA - Senior Vice President, Director of Human Resources Mario Cadenas: PCA – Vice President of Transportation (Project Manager)
All Drivers complete a General Training Course and a Defensive Driving Course with PCA appointed certified trainer. This training consists of the following:
▪ Effective communication with management, passengers, guests, fellow colleagues and the general public in fluent English.
▪ Professional and courteous demeanor.
▪ Effective ability to establish professional and friendly relationships with our customers. ▪ Ability to work effectively and efficiently without direct supervision, follow directions, and to adjust their service to the needs of the customers.
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PCA’s training course includes but is not limited to the following:
▪ General Transportation Safety procedures, detecting unsafe conditions and the use of equipment (e.g., two-way radios); incident reporting, general record keeping, and assisting elderly and disabled customers when applicable. ▪ Drivers’ Safety
▪ Drivers’ Maneuverability Field Test
▪ Ensuring safe vehicle operation in heavily congested areas. ▪ General Maneuverability in confined areas
▪ Route training (i.e., strict adherence to designated shuttle routes).
The Project Manager or Supervisor monitors and evaluates employee performance . On-site training initially requires a supervisor to ride with Drivers to monitor their proficiency and ability to provide additional assistance as required.
Additional on-site training will focus on customer relations, daily vehicle safety and operational checklist items and other operational aspects as required. Drivers undergo a safety and performance test semi-annually and additional training is offered for improving general performance or as necessary for company advancement.
PCA considers drivers and other support personnel for permanent employment only upon completing all training satisfactorily and meeting all Company employment standards.
To maintain excellent service, PCA requires employees to attend continued training in customer relations, operational procedures, and safety semi-annually. Additional supervisory training will be offered to certain individuals based on their superior performance, as opportunities become available.
Drivers who are involved in a preventable accident or have a below-average performance rating will be required to undergo additional retraining . Retraining of drivers in this area will be reported for verification before the driver is placed into active service.
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by contract representatives.
The following summarizes the entire training process:
SUBJECT HOURS General Orientation, Customer Service Training, Policies , Benefits, Work Rules, Conduct ..………………………………………………………………………………………………………..…… 2 hours Vehicle Operation and Specifications ............................... ................................ ..................... 4 hours Pre- and Post-Trip Inspections ............................... ................................ ................................. 2 hours Defensive Driving ............................... ................................ .............................. ..................... 8 hours Accident and Safety Procedures ............................... ................................ ............................... 8 hours Assistance to Persons with Disabilities and Passenger Relations (Including wheelchair loading/unloading) ......................................................................... .... 24 hours Route Familiarization.................................................................................................................... 8 hours Vehicle Operation and Driving Evaluation.................................................................................. 24 hours Total 80 hours
The driver training process follows the following outline:
1. Orientation:
All employees are required to attend a formal Company orientation in order to insure a high degree of courteous and efficient service is ensured for each project. Personal and professional characteristics such as politeness, safety, reliability, and a sense of urgency are emphasized to employees as a key part of their job. Company training stresses repeatedly the importance of team work, which in transportation operations means cooperation by all employees to deliver the best service possible and the need for employees to respect and help each other at all times.
2. Review Various Vehicle Specifications:
▪ Brakes
▪ Steering
▪ Drive train
▪ Suspens ion
▪ Lights
▪ Doors
▪ Seating
▪ Heating & air conditioning
▪ Emergency equipment
▪ Communication equipment
3. Pre- and Post-Trip Inspections:
▪ Proper form completion
▪ A standardized step-by-step inspection Process
▪ Follow Through when problems are identified
4. Defensive Driving:
▪ Explain time/distance ratios of large vehicles at various speeds ▪ Braking and acceleration
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▪ Apply gradual increases in pressure according to estimated time/distance ratio ▪ Faster for more distance
▪ Slower for less distance
▪ Apply gradual increases in acceleration according to estimated time/distance ratio ▪ Use of mirrors and signals
▪ Adjust speed and handling to actual conditions during:
▪ Daytime or nighttime
▪ Inclement weather (rain, snow)
▪ Emergency conditions such as earthquake, power failure, severe storms and flooding, etc.
5. Safety and Accident Procedures :
▪ Passenger Safety
▪ Verify all passengers are seated or holding handrails ▪ Keep passengers out of stairwells during vehicle operation ▪ Drive 5-10 mph below speed limit when vehicle is overcrowded ▪ Stop, turn off engine, and apply emergency brake immediately after the accident/incident occurs
▪ Approach individual(s) professionally and courteous
▪ Avoid raising voice
▪ Inform individual(s) that they must leave the vehicle and why ▪ Give information on filing a response to their ejection if requested ▪ Escort individual(s) off the bus
▪ Ensure other passengers remain still (seated or standing) and calm ▪ Call for security if individual(s) refuse cooperation
▪ Personal Driver Safety Habits:
▪ Start every shift rested and fed
▪ ABSOLUTELY no alcohol use at least 6 hours before starting shift ▪ ABSOLUTELY no illegal drug use at any time
▪ Take only appropriate dosage of prescription medication ▪ Provide written authorization from physician
▪ Certain prescription medications disallowed (antihistamines, codeine, etc.) ▪ Verify driver licensing and medical cards
▪ Traffic Rules and Regulations
▪ Speed limits
▪ Posted conditions
▪ Procedures during emergency conditions
▪ Follow directions of law enforcement or other public safety authorities as required
▪ Accident Procedures
▪ Call for emergency medical assistance if any bodily injury occurs ▪ Notify PCA and the contracting authority if any accident occurs immediately after ▪ Remain accessible for interviews regarding accident
▪ Complete all forms, reports, or other documentation required by PCA and the contracting authority on the same day of the accident
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▪ Driver sent by manager for drug and alcohol testing
6. ADA Equipment and Other Assistance to Persons with Disabilities:
▪ Proper areas for boarding and unloading passengers in wheelchairs ▪ Review vehicle specs for lift-gates
▪ Review interior space for safe and convenient wheelchair placement ▪ Proper use of lifts and tie-downs
7. Finally, all employees are required to attend and satisfactorily pass any and all orientations and/or training seminars being offered by the location we are about to begin servicing. PCA requires each of their employees to abide by and maintain the standards established by each new location for their own employees and we in turn will hold them to these standards as well.
PASSENGER RELATIONS
PCA places significant emphasis on passenger relations in our driver-training program. All drivers and support personnel are trained in passenger relations using the following curriculum:
Fundamentals of Establishing Rapport with Riders:
▪ Greet all passengers boarding with a smile and a sincere “hello,” “how are you,” “welcome aboard”
▪ Be knowledgeable of:
▪ Routes…to familiarize them with the system for their needs ▪ Time…to help them use the system efficiently
▪ Destinations…to get them where they’re going such as schools, shopping, hospitals, and other locales
▪ Engage in friendly small talk at stops
▪ Friendly talk is a friendly experience
▪ Let them appreciate good service even more
▪ Learn about the customer to serve them better
▪ Pleasant farewell
▪ Thank them for using the bus
▪ Wish them a nice day
▪ Get them to smile as they leave
Accommodate Needs:
▪ Learn how to be flexible with time and apply knowledge of routes to serve customers better and to stay on time within traffic conditions.
▪ Anticipate and organize time to meet all special drop requests ▪ Review reports to determine peak hour demand
▪ Judge traffic level correctly
▪ Always remain within speed limits
▪ Provide physical assistance when necessary
▪ Assist handicapped with ADA-equipment
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▪ Assist elderly with boarding, seating and departing as necessary
Sensitivity Training:
• Patience
▪ Know the customer and their needs such as seniors, students, business commuters, shoppers, and tourists
▪ Retain helpful and friendly demeanor at all times
▪ Do NOT let a bad day get the better of you
▪ Assure them you will make extra effort to help them
• Good communication skills
▪ Listen to their needs and concerns
▪ Respond professionally and compassionately, NEVER curt and condescend ing ▪ Take extra moment to answer questions simply and completely
Route Familiarization
▪ Study route and specific driving conditions
▪ Ride designated route with Field Supervisor or Lead Driver for five days ▪ Learn connecting destinations and other points of interest for riders
Vehicle Operations and Driving Evaluation
▪ Drive vehicle under controlled conditions
▪ Drive designated route with Field Supervisor for three days ▪ Emergency situations including evaluation of passenge rs ▪ Receive final performance evaluation
▪ Review evaluation with supervisor
▪ Perform additional field or written testing if needed
SUPERVISOR TRAINING
PCA will train supervisors on the following.
• Complete knowledge of all routes and route information. • Observe, evaluate, and document driver’s performance. • Provide lunch reliefs to drivers.
• Drive for late or absent drivers if substitute drivers are unavailable. • Conduct monthly Safety Meetings.
• Enforce rules and regulations set by Management including all necessary disciplinary actions. • Train the supervisor to train all new employees on the specific route information and driver rules and regulations.
• Re-train employees who require additional training and information. • How to Remove and “bag” all monies from all fare collecting vehicles at the end of each shift or end of the business day. Replace and lock empty vault into vehicle. 279
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• Turn all monies into dispatcher.
• Submit weekly progress reports of all activities to Operations Manager. • Fill out accident / incident reports. Pick up police reports when ready.
Additional Training:
• On-duty at all times during working hours.
• Ensure all buses leave the yard at scheduled times.
• Ensure all buses have been properly inspected before departure. • Substitute a spare bus when necessary.
MAINTENANCE TRAINING
45 Days CHP Inspection and Maintenance Service Plan:
All maintenance mechanics are trained in the following. • Transportation maintenance mechanics and PCA Managers keep records of the 45-day inspections to be performed on Mitchell 1 Team Works SE. • Transportation Dispatcher Calls PCA Maintenance manager to schedule the 45 days CHP inspection and maintenance service.
• Once the vehicle has been scheduled, the transportation manager will take the vehicle to the maintenance facility.
• PCA Mechanics follows the CHP Forms Check List to perform the 45-day inspection, maintenance service and any necessary repair.
• Once the 45 Day Inspection is complete the maintenance manager will call the transportation manager to pick up the vehicle and to take the proper paperwork. • When a vehicle enters PCA Service facility, a mechanic inspects its condition carefully to identify all mechanical deficiencies and safety including ADA wheelchair lift.
Description of Training Program for Maintenance
Mechanics are certifying at the LA trade tech institute.
STANDARD MAINTENANCE TRAINING TO INSPECT THE FOLLOWING:
Preventative Maintenance Check List A
1. Safety Checklist
2. Tires-recording a tread depth of all tires, maintaining a minimum 3/32” tread depth, 5/32” for emergency and essential
3. Lights-exterior and interior lights and gauges
4. Windshield wipers
5. Fluid levels
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7. Heating/air conditioning system
8. Exhaust system and exhaust hangers and clamps
9. Steering and suspension
10. Frame, cross members, and body joints
11. Driver shaft and U-joints
12. Inspect critical components (hoses, belts, etc.), replace worn or damaged components.
13. Inspect vehicle appearance (look for body damage, rust, interior condition, etc.)
14. Engine oil and oil filter change
15. 15. Lubricate chassis, hinges, locks, etc.
16. Check and service emission control.
17. Brake inspection- record remaining life (replace worn, damaged, or leaking components)
18. Service cooling system needed.
19. Starter/charging system- check and repair or replace defiant components.
20. Inspect air cleaner element and replace as needed.
21. Inspect wheelchair lift; perform maintenance / repairs as needed.
Preventive Maintenance-C will be performed on every fourth PM interval. This PM activity will include items 1-10 in PM-A identified above and the following:
11. Rotate and balance tires.
12. Service front wheel bearings
13. Scope engine
14. Service automatic transmission, including adjustment, fluid change, and filter
15. 15. Engine tune-up and emissions
When a vehicle enters a Fleet Service facility, a mechanic inspects its condition carefully to identify all mechanical deficiencies and safety needs. If the condition of a vehicle or equipment item exceeds normal wear and tear unexpectedly or may have been abused by the user, the assigned Technician reports this in writing to the appropriate authority. Fleet Technicians and Working Lead Men remain alert to equipment or parts requiring excessive maintenance, repair, or indications of improper use by the user. Reports and statistical data from inspection reviews reveal this, as well as any premature failure of parts. Technicians or Working Lead Men report these conditions in writing immediately.
FARE COLLECTION
At the end of the routes, drivers will deliver the fare boxes to the PCA road supervisor at 3165 Garfield Ave, Commerce, CA 90040. Once the fare box is received by the road supervisor. The fare box is emptied into a tamper proof money bag. The road supervisor delivers the fare collection to PCA’s corporate office where fares are counted by a dispatcher (PCA staff) and 2nd dispatcher will verify the funds. Fares are totaled by each service route manually. Any undeposited funds will be stored securely in the PCA corporate office. Counted revenue will then be deposited into a PCA account designed solely for the City. 281
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EMPLOYEE BENEFITS
PCAM, LLC is committed to providing the following benefits for eligible employees. Benefit eligibility may be dependent upon your employee classification (full-time versus part-time, for example) and on length of continuous employment at PCA. Benefit elig ibility requirements may also be imposed by the plans themselves.
Upon becoming eligible for certain employee benefit plans, employee will receive Summary Plan Descriptions, which describe the benefits in greater detail. For information regarding employee benefits and to answer any questions employee may contact Human Resources.
The Company reserves the right to modify, amend or terminate benefits and to modify or amend benefit eligibility requirements at any time and for any reason, subject to any legal restrictions.
The Company offers the following employee benefits:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Group Life Insurance
• 401(k) Plan
BENEFIT ELIGIBILITY
Health, Dental, Vision Insurance
PCA provides a comprehensive medical insurance plan for eligible employees and their dependents. PCA full time employees become eligible for benefits 1st of the month following the sixty (60) day waiting period. Part Time employees who work 30 or more hours a week become eligible for benefits 1 st of the month following the sixty (60) day waiting period. In the event of an increase in medical insurance premium rates, all employees may be required to contribute to the cost of increased premiums to retain coverage.
Retirement Plan
PCA provides through Teamsters, 401(K) plan for eligible employees as described in the CBA.
Employees can take advantage of this benefit as soon as they have met the Teamsters eligibility requirements.
Group Life Insurance
PCA provides a Group Life Insurance with the following coverage available. Basic Life Term, Voluntary, LTD-Percent Benefit, Voluntary Term life, and Long Term Disability (LTD) . All eligible participants will receive a summary plan description. All Full time and Part time employees will be eligible for the Group Life Insurance on the 1st of the month following the sixty (60) days waiting period.
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PERSONNEL POLICIES AND PROCEDURES
PCA will abide by the collective bargaining agreement (CBA). Please see attachment.
EMPLOYEE INCENTIVE PROGRAMS
PCA’s greatest resource is its employees. Recognizing this, PCA empowers every employee with the knowledge that he/she has access to the full resources of the Company. This knowledge enables each employee to make a significant contribution to the improvement of the Company and its operations.
Sub-standard employee performance is addressed immediately with corrective measures including training, counseling, and, if necessary, disciplinary action. Performance above and beyond Company standards is recognized with motivational award programs.
In every transportation service provided by PCA, the following motivational award programs are implemented:
▪ Employee of the Year
▪ Manager/Supervisor of the Year
▪ Driver of the Month
▪ Driver of the Year
Additionally, PCA Routinely Host:
▪ Holiday Parties
▪ Employee Birthday Celebrations
▪ Company Newsletter
RETENTION PLAN
The transportation industry has a reputation for high
turnover and transient employees. Yet, PCA prides itself on the longevity of many employees in each division of the company. Indeed, many e mployees have progressed
steadily through positions of increased responsibility and into management. Some employees have had continuous
employment with PCA for more than ten years.
Approximately 5 0% of the work forces have been
employed by PCA for three years or longer. Over 50% of
the Managers were promoted from within.
The Company conducts new hire performance evaluations and annual evaluations of all hourly employees. PCA looks for conscientiousness, leadership, and efficiency. The Company offers an employee-mentoring program to assist in either obtaining permanent employment or professional advancement. The Transportation Division offers a driver training program to qualify employees for a 283
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Class B License with a passenge r endorsement.
Staff turnover has been at a very low percentage company-wide for PCA. The key is hiring management that makes the workplace conducive for all employees. The management team must also set the example and be available to listen to employees’ concerns.
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REPORTING
FARE COLLECTION
PCA will assume the responsibility for collecting the fare according to the fare structure established by the City of Lynwood . PCA will be responsible for counting the fares daily, reconciling the receipts with ridership reports, safeguarding, and depositing all fare revenues into a dedicated account as directed by the City of Lynwood . Revenues will be documented and available to the City of Lynwood monthly.
SERVICE DATA COLLECTION AND REPORTING
PCA maintains accurate records of daily, weekly, and monthly inventory volume or other cumulative data regarding transportation operations as required. Such records include:
▪ Ridership Reports
▪ Fare Revenue Collection
▪ Vehicle Service Hours (by vehicle revenue hours and total hours) ▪ Total Vehicle Revenue Miles
▪ Total Vehicle Miles
▪ Revenue (by route)
▪ Passenger Travel Time
▪ Daily Bus Reports
▪ Vehicle PM Inspections
▪ Accident and Incident Reports
▪ Employee Training and Turnover
▪ Complaints and Compliments
▪ Personnel Evaluations
▪ Late loops and missed loops per billing period
▪ On-Time Performance
▪ Missed Service Hours
▪ Monthly Reports and all supporting documentation
Generally, PCA retains this documentation for up to five years or as required by a contracting authority. Records and documents may be inspected anytime with reasonab le notice.
DATA ENTRY
1. The data entry clerk enters trip sheet information into an Excel Workbook which includes a “Daily Input” spreadsheet for City of Lynwood Transit Service. The following data is entered:
a. Driver name
b. Vehicle number
c. Time & Odometer – Leave PCA yard
d. Time & Odometer – First departure time at First Stop 285
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e. Time & Odometer – Last departure time at Last Stop f. Time & Odometer – Ending PCA yard
g. Passenger riders
h. Passengers fares
i. Regular passengers
j. Senior passengers
k. Children passengers
l. Free/Ticket passengers
m. Disabled passengers
n. Wheelchairs
o. No Shows/Cancellations
2. The above data is totaled in the Excel workbook by day, which links to other spreadsheets in the same workbook, including the monthly and weekend ridership summary reports.
3. The monthly operation summary calculates:
Total hours (Leave yard to return to yard minus fuel time) Total miles (Leave yard to return to yard minus fuel miles) Revenue hours (First pick-up to last drop minus fuel time) Revenue miles (First pick-up to last drop minus fuel miles)
TRANSPORTATION DATA REPORTING
In addition to the monthly reporting requirements, PCA shall collect, maintain and report transportation data to the City of Lynwood in accordance with the Federal Transit Administration's Uniform System of Accounts and Reporting System (hereinafter referred to as the National Transit Database ("NTD")).
* Monthly NTD reports includ e but are not limited to DH Miles, RV Miles, RV Time DH Time Total Passengers per mode Etc.
VEHICLE BREAKDOWN
Every vehicle is equipped with 2 -way radio communication and drivers are trained to contact dispatch center immediately once a breakdown occurs. The following information is imperative to be reported. ▪ Vehicle Number
▪ Address / Intersection of where vehicle is at the time of the breakdown ▪ Detailed description of the problem if possible
▪ Dispatcher / Manager will dispatch mechanics immediately to the location ▪ Dispatcher / Manager will dispatch spare vehicle immediately once they received the report from the driver.
▪ Management also will dispatch a tow truck if necessary
To avoid the road safety risks associated with a breakdown, the following training is provided to the drivers for staying safe:
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▪ Drivers will stop and park the vehicle in a safe place as far off the road as practical ▪ Avoid stopping around blind corners, just over crests, on bridges or where roads are very narrow ▪ Use hazard lights to warn other road users
▪ In poor light, activate the parking and emergency lights ▪ Triangles must be placed on the road, front and back of vehicle ▪ Drivers will not attempt to repair the vehicle
▪ If it is safe to do so, drivers and passengers will leave the vehicle and move behind a safety barrier if available. It is safer for the driver and passengers to keep away from the road and well clear of the vehicle, while waiting for help to arrive. If it is not safe to leave the vehicle, driver and passengers will stay in the vehicle and buckle up their seatbelts. ▪ Exit the vehicle if it’s safer for the driver and passengers to exit via the passenger side ▪ Close the vehicle’s bonnet once help has been arranged. If other drivers see an open bonnet they may stop to render assistance which could further compromise everyone’s safety ▪ Once the replacement vehicle arrives drivers will transfer passengers if is safe to do so and continue the route
INCIDENT, ACCIDENT AND COMPLAINT REPORTING AND PROCEDURES
PCA implements procedures to handle all incidents, accident or events that could possibly give rise to a claim for liability, thefts, vandalism, property damage, and customer complaints. Such procedure at a minimum will include:
1. Inspection of the vehicle on a regular basis, reporting any items of disrepair, inoperative and/or irregularities to the vehicles.
2. Immediately upon occurrence, report any accident, incident, or event that can result in a claim. PCA will provide a written report within 24-hours to the City.
3. Keep and maintain a log of all oral and written complaints received directly from the public. Logs will contain the following information:
a. Date
b. Nature of complaint
c. Copy of written complaints
d. What and when action was taken or why no action was taken PCA will submit copies of complaints along with resolution within 10 days from receipt of the complaint to the City and forward copies of the logs on a monthly basis.
4. Have 24 hour emergency contact numbers posted in the storage facilities (such as cell numbers and managers’ home numbers).
Be able to resolve complaints relating to employee attitude, appearance, service, application of transportation policies, and other issues concerning the day-to-day operation of the transit services.
PCA will forward any complaints outside the scope of service to the Cities’ Project Manager within forty-eight (48) hours from receipt.
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HAZARDOUS CONDITIONS
PCA trains its drivers to know what constitutes unsafe road conditions and to use good judgment at operating their vehicles when such conditions occur. Accordingly, they follow these procedu res.
▪ Drivers will notify the immediate supervisor as soon as possible if any adverse road conditions or other situations exist that potentially would interrupt scheduled service or provide a safety hazard.
▪ The Supervisor or designated representative will notify the appropriate contracting office representative or other designated authority or local Police Department.
▪ Schedule service will resume as soon as conditions permit.
PASSENGER DISTURBANCES
Drivers are trained to address situations where vandalism, rude behavior, violence, etc. occur as part of PCA’s initial and on-going employee training. Drivers will first contact their Supervisor and apprise them of the incident. The Supervisor will direct the driver in the appropriate plan of action.
Above all, the safety of all of the passengers will dictate the immediate solution to the problem.
If outside assistance is needed, the Supervisor will coordinate the required response. Incidents and disturbances involving passenge rs will be documented and a copy of the report will be forwarded to the City of Lynwood .
MEDICAL ASSISTANCE
PCA’s drivers will immediately contact their Supervisor upon discovery of an illness, injury, or accident involving a passenge r. Supervisors will contact the appropriate authority as deemed necessa ry. Upon arriving at the scene, the Supervisor will complete a full report of the incident and submit a copy to the City of Lynwood as soon as possible.
ACCIDENTS
▪ Inside all shuttles are incident/accident forms. Employees are instructed to fill out all required documents, properly and completely, if an accident occurs. ▪ All drivers follow specified contract and PCA accident contact procedures and immediately contact:
▪ Local Security / Police Department
▪ Emergency fire, ambulance, or Police units
▪ Immediate supervisor
▪ Contracting Cities’ designated representative
▪ Or other appropriate agenc y
▪ PCA Corporate Office
▪ All drivers are equipped with Verizon Push-To-Talk radios. The devices function as two- 288
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way radios. All drivers remain on the same frequency with the ability to broadcast to the base station, to all vehicles, or to vehicles or persons individually on a private line.
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*Please refer to attached sample Accident, Incident and Complaint Reports below. 290
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VEHICLES OPERATIONS
PCA will provide Service operations with the current Ford F -5500 Super duty vehicles, per the RFP’s requirements and specifications , or a city optional vehicle with classic trolleys Provided by the City of Lynwood.
Current Vehicles (2018 Starcraft Allstar XL, Ford F-5500)
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2018 STARCRAFT ALLSTAR 27 SHUTTLE BUS
• FORD F-5500 SUPER DUTY CHASSIS WITH 6.8L V10 GASOLINE ENGINE • FORD GASEOUS FUEL PREP PACKAGE
• CNG FUEL
• ELECTRONIC SIX SPEED AUTOMATIC TRANSMISSION
• DAYTIME RUNNING LIGHTS
• FORD OEM 225 AMP ALTERNATOR
• DASH A/C, HEAT, & DEFROSTER
• CRUISE CONTROL
• DUAL HEAVY DUTY FORD OEM BATTERIES
• FORD SHUTTLE BUS PREP PACKAGE
• FRONT DESTINATION SIGN PREP PACKAGE
• SIDE DESTINATION SIGN PREP PACKAGE
• FPR ON CEILING
• FPR ON REAR WALL
• FPR ON SIDEWALL UNDER SEAT TRACK
• GERFLOOR SERIUS GRAPHITE BLACK NON SLIP FLOORING
• TRANS AIR SUPER FORD 68,000 BTU WITH DUAL COMPRESSORS • DOOR ACTIVATED INTERIOR LIGHTS
• PASSENGER COMPARTMENT HEATER, 65K BTU
• DELUXE AM/FM CD W/MIC INPUT & CLOCK WITH 4 SPEAKERS & PA • 42" PASSENGER DOOR-ELECTRIC
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• DOUBLE WHEELCHAIR DOORS WITH TWO WINDOWS
• BRAUN CENTURY WHEELCHAIR LIFT 34" X 54"
• INTERMOTIVE FAST IDLE WITH INTERLOCK
• Q’STRAINT 820L MAX RETRACT WHEELCHAIR TIE DOWNS (2)
• PRIORITY SEATING SIGN
• WHEELCHAIR DECAL
• BACK UP ALARM
• CEILING GRAB RAILS (2)
• 1 1/4" GRAB RAIL PARALLEL TO ENTRANCE
• STANCHION AND MODESTY PANEL
• DRIVER SEAT HIGH BACK RECLINER WITH ARMREST
• DRIVER SEAT COVER-LEVEL 1
- OXEN GRAY VINYL
• LOW BACK PERIMETER SEATS (17)
• HANDI FLIP SINGLE SEAT (1)
• HANDI FLIP DOUBLE (2)
• SEAT COVER-LEVEL 1
- OXEN GRAY VINYL #672
• CARPETED KICK PANELS
- UNDER FIXED PERIMETER SEATS
• KICK PANEL LIGHTS (5)
• SEAT BELTS (22)
BACKUP VEHICLE
STARCRAFT ALLSTAR XL 32
• Condition: Used
• Fuel Type: CNG
• Engine: 6.7L V8 Power Stroke
• Chassis: Ford F550
• Color: White
• Capacity: 30
• Wheelchair Position: 2
VEHICLE MAINTENANCE
PCA believes that proper and timely maintenance of vehicles provides safe and cost-effective results. PCA maintains a fleet vehicle program that tracks vehicle maintenance intervals by both time and mileage.
PCA’s Fleet Manager is responsible for updating the program daily to ensure that all vehicles are serviced on time. All services include inspection, lubrication, and replacement of parts based on vehicle manufacturer’s recommended intervals and professionally accepted industry practices. State mandated safety inspections will be performed on time and vehicles that are found to have any deficiencies will have 296
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the necessary corrections made before the vehicle is returned to service.
Our maintenance program consistently receives 100% satisfactory grades from the California Highway Patrol on our annual inspections; this is a very evident factor in our on time and break down performance record. PCA has, in its history, always had a very low vehicle breakdown record and having our own team of professional mechanics is the main reason for our success.
PREVENTIVE MAINTENANCE
Preventive Maintenance-A service will be performed every 200 hours based on hour-meter reading or three (3) months, which includes:
1. Safety Checklist
2. Tires-recording a tread depth of all tires, maintaining a minimum 3/32” tread depth, 5/32” for emergency and essential
3. Lights-exterior and interior lights and gauges
4. Windshield wipers
5. Fluid levels
6. Battery and charging system; clean terminals and check cables
7. Heating/air conditioning system
8. Exhaust system and exhaust hangers and clamps
9. Steering and suspension
10. Frame, cross members, and body joints
11. Driver shaft and U-joints
Preventive Maintenance -B will be performed on every ten (10) week. This PM activity will include items 1-3 in PM-A identified above and the following:
12. Inspect critical components (hoses, belts, etc.), replace worn or damaged components.
13. Inspect vehicle appearance (look for body damage, rust, interior condition, etc.)
14. Engine oil and oil filter change
15. Lubricate chassis, hinges, locks, etc.
16. Check and service emission control
17. Brake inspection- record remaining life (replace worn, damaged, or leaking components)
18. Service cooling system needed
19. Starter/charging system- check and repair or replace defiant components
20. Inspect air cleaner element and replace as needed
21. Inspect wheelchair lift; perform maintenance / repairs as needed
Preventive Maintenance-C will be performed on every fourth PM interval. This PM activity will include items 1-10 in PM-A identified above and the following:
11. Rotate and balance tires
12. Service front wheel bearings
13. Scope engine
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14. Service automatic transmission, including adjustment, fluid change, and filter
15. Engine tune-up and emissions
When a vehicle enters a Fleet Service facility, a mechanic inspects its condition carefully to identify all mechanical deficiencies and safety needs. If the condition of a vehicle or equipment item exceeds normal wear and tear unexpectedly or may have been abused by the user, the assigned Technician reports this in writing to the appropriate authority. Fleet Technicians and Working Lead Men remain alert to equipment or parts requiring excessive maintenance, repair, or indications of improper use by the user. Reports and statistical data from inspection reviews reveal this, as well as any premature failure of parts. Technicians or Working Lead Men report these conditions in writing immediately.
CLEANING
▪ Daily cleaning: Limited interior sweeping, vacuuming, mopping (with a “wet” or “moist” mop), dusting, and removal of marks on panels, windows, and upholstery (including foreign matter such as gum, grease, dirt, and graffiti).
▪ Weekly cleaning: Interior washing of seats, floor, ceilings, walls, stanchions, grab rails, and interior glass of the destination sign.
▪ Monthly cleaning: All rubber or vinyl exterior components such as tires, bumper fascia, fender skirts, wheels, aluminum wheels, windows, panels, and door edge guards (with preservative) or as necessary to maintain an attractive appearance.
PCA is proud of our existing vehicle appearance program that promotes cleanliness both inside and outside the vehicle. All drivers are trained to maintain the vehicle they drive in an outstanding condition.
Although the most important priority is mechanically safe vehicles, the cleanliness of vehicles receives an equal amount of attention by drivers and maintenance personnel.
SECURITY
Vehicles are stored in gated yard located at 3165 Garfield Ave, Commerce, CA 90040. Shuttle driver’s must check-out vehicle keys (equipment) at the beginning of their shift with Fleet Manager and must check-in vehicle keys (equipment) with Fleet Manger when drivers return to yard.
TWO –WAY COMMUNICATION
PCA will issue Verizon Push To Talk phones for use by the drivers to communicate with other drivers, supervisor on duty, and dispatch if necessary.
BUSINESS CONTACT TELEPHONE NUMBER
PCA has a business contact telephone number currently in place , which is and will continue to be answered by a live person during regular service operation hours. Should an emergency occur personnel answering the telephone will be able to put the Agency in contact with key management personnel. 298
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EMAIL
PCA’s email system is based on Microsoft Azure cloud platform and Office 365. Trend Micro and high availability firewall and security gateway are used local access security. PCA is able to provide emails for local remote users no matter where they are, in the office or in the field. Additionally, the email system creates public folders and corporate calendars in which all users can have access to and share information and resources throughout the corporation. Combined with Microsoft Antivirus and Anti-Spam gateways, it provides a powerful communication tool and protection against all malicious attacks and spam. As an added feature to our emails, PCA cloud-based software allows any email that is sent to our regular emails to be simultaneously delivered to an individual’s smart phone for faster responses.
INNOVATION AND ROUTE RECONFIGURATION
PCA uses latest technology software in paratransit operations such as Radio Communications, Automatic Vehicle Locators and Real-Time Passenger Information Systems. PCA has successfully created an end user (rider) application that integrates with GPS track ing real-time shuttle locations. App conveniently allows the public to view list of all pickup locations and determine the next shuttle arrival. App is available and compatible with both iOS and Android platforms. PCA will provide necessary hardware and systems that result in safe, reliable, secure and efficient operation.
Lynwood Breeze App
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EXPERIENCE AND QUALIFICATIONS
EXPERIENCE
PCA has had various contracts with the County of Los Angeles and other State and local municipalities to provide not only transportation, but different types of services such as vehicle maintenance and charter services among others. Clients such as the County of Los A ngeles have given PCA the opportunity to expand our transportation services into other cities and counties in Northern and Southern California.
PCA has a history of operating contracts with public agencies requiring the transportation of handicapped and elderly passengers. These contracts include, Dial -A-Ride, Fixed Route, Non- Emergency Medical Transportation and reservation driven systems. The contracts have included private individual pickups (including door -to-door and curb -to-curb service), charter operations, and general mass transit services. The vehicles have ranged from mid -sized, 35 passenger buses to small minivans with wheelchair ramps , using both PCA-owned vehicles as well as customer-owned vehicles.
PCA’s experience in transportation is also well supported by over 35 years of working with, institutions, shopping centers, municipalities and private clients. A partial summary list of these includes the following:
City Covina 2016 – Present In 2016 PCA was recommended to take over the Covina Dial A Ride Transportation SYS from the city selected contractor and was assigned to run the Dial A Ride Shuttle System, better known in the community Covina Dial A Ride Service beginning in 2016. This se rvice is a Dial A Ride System, service running City -owned vehicles for different routes within the City of Covina. The service runs 4 Dial A Ride Buses from 7:00 am to 5:30 pm Monday thru Friday and Saturday from 7am to 3:00 pm. Vehicles meet ADA requireme nts. The system charges fare to the residents.
City of Bell Gardens 2009 – Present In 2009 PCA, under the authority of the Board of Bell Gardens PCA was recommended to take over from the county selected contractor and was assigned to run the Fixed and Dial A Ride Shuttle System, better known in the community as Trolleys Service beginning in May of 2009. This service is a fixed route and Dial a Ride System, service running PCA -owned vehicles for six different routes within the City of Bell Gardens. The service runs from 6:00 am to 7:00 pm Monday thru Friday and Saturday from 9am to 5pm. V ehicles meet ADA requirements. The system charges fare to the residents.
City Cudahy 2012 – Present In 201 2 PCA was recommended to take over the Cudahy Area Rapid Transit . This service is a Fixed Route Trolley service , running a city-owned vehicle for the citizens of the City of Cudahy. The service runs one trolley from 7:00 am to 6:15 pm Monday thru Friday and Saturday s from 7am to 5:15 pm.
The service also runs during every holiday except Sundays. The system is free of charge to the residents of the city.
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Montebello Link 1997 - Present
The City of Montebello began this program in an attempt to reduce the large volume of single occupancy vehicles on the overcrowded freeways. It is a combined semi -fixed route and demand response system serving commuters on the Riverside Line at the Montebello/Commerce Metrolink Station for five cities: City of Commerce, Montebello, Monterey Park, Pico Rivera, and Rosemead. Each shuttle serves four trains during mornings from 5:45 a.m. to 9:00 a.m. and during evenings from 3:00 p.m. to 7:00 p.m. Monday thru Friday. There is no cost to Metrolink riders, but with limited seatin g, reservations are required at least 24 hours in advance. Seating is on a first -come first-serve basis. At its inception this service ran four ADA, 21 -passenger, alternative fuel shuttles, and then added a fifth vehicle when it was re -awarded in 2014.
City of San Fernando 2015 – Present In 2015 PCA was recommended to take over the San Fernando Transportation SYS from the c ity selected contractor and was assigned to run the Fixed and Dial A Ride Shuttle System, better known in the community as SF Trolleys Service beginning in September of 2016. This service is a fixed route and Dial A Ride System, service running PCA and City -owned vehicles for Two different routes within the City of San Fernando. The service runs 2 Dial A Ride Buses from 7:00 am to 5:00 pm and 2 Trolleys from 10:00am to 4:00pm Monday thru Friday and Saturday from 9am to 5pm. Vehicles meet ADA requirements. The system charges fare to the residents.
Harbor UCLA Medical Center 1996—Present Located in Torrance, California and under the Los Angeles County Department of Health Services, this system consists of one ADA -equipped 24 foot, 22-passenger hospital -provided shuttle bus operating five days a week, 17 hours a day continuously by PCA Drivers. The shuttle service transports employees on early morning and late afternoon shifts, from all the outer parking facilities on the campus. Th e system also provides service to patients, guests, and employees to designated locations across the campus transporting on average 300 passengers per day.
Transportation Management Services Division
PCA also contracts with municipalities to provide transportation services to the public. This division developed out of PCA’s expertise in operating shuttle fleets. Currently, PCA’s Transportation Services Division employs nearly 250 associates and service s 26 plus clients approximately 130 shuttles.
The Transportation Division has been the fastest growing division within the company in recent years.
Transportation operations began in the 1970s as the company extended service at its off -airport parking facilities to provide shuttle transportation for c ustomers directly to their airport terminals.
The company expanded its fleet each year to accommodate more customers. Today, the company secures contracts with public agencies, educational institutions, medical centers, and large private commercial enterpr ises for continuous fixed -route and demand -response transportation. PCA has been acknowledged consistently for the high quality of its fleet, for the professionalism of its drivers, for nearly 100% on -time service, and for an outstanding record of safety.
PCA believes in supporting the industries that support us. We understand that to stay abreast of industry developments like clean fuels, bus design, advanced communications, computerized scheduling and dispatching, and electronic fare collection technologi es, we must be involved in the professional/trade organizations that make the transportation industry an ever -changing arena. 301
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REFERENCES AND EXPERIENCE
PCA’S PUBLIC TRANSIT CONTRACTS
CURRENT CONTRACTS SERVICES ANNUAL AVERAGES
City of Covina
125 E. College St.
Covina, CA 91723
Raphael Gillen
Deputy Director /
Transportation Manager
Ph: 626-384-5523
Start Date 201 6 – Current
Covina Dial-A-Ride Shuttle Service
4 Dial-A-Ride, Seniors Only
Vehicles: El Dorado Ford F-450 Super
Duty Dodge Caravan
Scope: Dial-A-Ride Covina Transit
provides curb-to-curb transportation for
registered City of Covina residents within
the City of Covina and to selected local
medical providers within a 3-mile radius.
Service is $0.25 Cents local ride, $2.00
out-side service area 3 miles Medical
appointments only and to city of Duarte /
City of Hope $4.00.
Service Area: 7.5 mi²
Population: 48,449
25,000+ Passengers
City of Bell Gardens
8327 Garfield Ave
Bell Gardens, CA 90201
Bernardo Iniguez
Director of Public Works
Ph. 562-806-7770 Ext 201
Start Date 2009 – Current
City of Bell Gardens Fixed Route (Trolleys)
and Dial-A-Ride Shuttle System
3 Trolley buses
4 Dial-A-Ride
Scope: Dial-A-Ride- provides curb-to-curb
transportation for City of Bell Gardens
residents within the City of Bell Gardens
Fixed Route- trolley service that runs
Monday to Saturday using 48 stops to link
the City’s residential and commercial
areas.
129,675 Passengers + 38,146 Dial A Ride
City of C udahy
5220 Santa Ana Street
Cudahy, CA 90201
Steven Dobrenen
Finance Director
Ph: 323-773-2024
Start Date 201 2 - Current
City of Cudahy - Trolley Service
1 Trolley, General Public
Vehicle: 24 Foot E-450 Super Duty
Scope: Fixed Route- CART (Cudahy Area
Rapid Transit) provides trolley service
that runs Monday to Saturday using 7
stops to link the City’s residential and
commercial areas. In addition to
scheduled CART, residents may also flag
down a CART bus anywhere along the
route. No fare collection.
Service Area: 1.228 mi²
126,100 Passengers
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Population: 24,098
Montebello Link
400 S Taylor Avenue
Montebello, CA 90640
Rohan Anderson
Transit Administration Manager
Ph. 323-558-1625 Ext 104
Start Date 1997 – End Date 2020
Montebello Link
5 Dial-A-Ride / Fix routes, General Public
by Reservations
Vehicles: 24 Foot Ford F-450 Super Duty
Scope: Semi-Fixed Route- MBL LINK is a
subscription service that offers curb-to-
curb shuttle service to and from the
Montebello Metrolink Station and
employment centers in Commerce,
Montebello, Monterey Park.
Service Area: 8.37 mi²
Population: 63,335
85,280 Passengers
San Fernando
208 Park Avenue
San Fernando, CA 91340
Kenneth Jones, MPA
Management Analyst
Ph 818-898-1240
Start Date 201 5 – Current
San Fernando Trolleys Service
2 Trolleys
2 Dial-A-Ride, General Public
Vehicles: 24 Foot Ford F-450 Super Duty
& Classic American Trolleys
Scope: Dial-A-Ride- Mission City Transit
provides curb-to-curb transportation for
City of San Fernando residents within the
City of San Fernando and to selected local
medical providers within a 5-mile radius.
Fixed Route- San Fernando Trolley service
that runs daily using 28 stops to link the
City’s residential and commercial areas.
Service Area: 2.37 mi²
Population: 24,700
60,060 Passengers + 5,820 Dial A Ride
Harbor UCLA
1000 W Carson Street
Torrance, CA 90509
Richard Rinehart
Transportation Supervisor
Ph 310-222-7920
Start Date 1996
Harbor UCLA
1 Shuttle
Vehicle: 24 foot- 22 passengers
Scope: Fixed Route service available to
employees and patients, traveling
between campus and various parking
lots.
19,659 Passengers
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BUDGET COST PROPOSAL AND FINANCIAL STATEMENT
BUDGET AND COST PROPOSAL
Please refer to Cost Proposal (Exhibit B).
FINANCIAL
PCAM, LLC also doing business as PCA is a financially stable company. Its capacity for increasing profitability expands daily with parking, fleet maintenance and transportation services nationwide.
Attached are co pies of the three (3) most recent audited annual financials for the years ending December 31, 2020, 2021 and 2022.
These documents reflect accurately the financial status of the organization.
The Auditors examine the books and records of the Company annually and have found, without exception, that all transactions are recorded properly, adhering stringently to “Generally Accepted Accounting Principles” (GAAP). Auditors issue unblemished audit opinions each year.
You may contact the President and General Counsel, Eric Chaves, if you have any questions or require any additional information regarding the financial statements.
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KEY MANAGEMENT PERSONNEL
CORPORATE MANAGEMENT STRUCTURE
Alex Martin Chaves: Chief Executive Officer
Mr. Alex Martin Chaves has been involved in the implementation of PCA’s standard operating procedures and top management decisions, while maintaining close contact with all members of the management team.
Contractual Duties: Contract Compliance
Eric Chaves: President, General Counsel
Mr. Eric Chaves is legal counsel for PCA and performs and/or oversees all legal and related activities. He is involved in the implementation of management contracts with the respective contracting authority. Mr. Chaves implements and ensures direct compliance with all contract matters. He responds to any legal inquiries.
Contractual Duties: Contract Compliance, Vehicle / Equipment Procurement, General Contract Oversight
Renee Valdes: Executive Vice President
Mrs. Renee Valdes is responsible for Auditing and Risk Management for the entire company. She works closely with ou r compliance departments and insurance companies to ensure Safety and Compliance are a number one priority. Her diligence and guidance provides for safe work environment for all of our staff.
Contractual Duties: Safety and Compliance, Accident / Incidents, Auditing
Pep Valdes: Executive Vice President
Mr. Valdes is responsible for overseeing, implementing business development activities including location start up and management. He is based in Southern California and serves as PCA’s liaison and representative to the contracting authorities. Through his extensive experience in the parking and transportation industry, Mr. Valdes has been instrumental in the continued growth of PCA.
Contractual Duties: Contract Compliance, Direct Contract Oversight, Technology Integration
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Suzie Cooley: Senior Vice President
Suzie Cooley is currently the Senior Vice President for PCA and has been with the company since 2006. She is responsible for more than 1400 employees in more than 185 locations. All Vice Presidents report directly to her. Mrs. Cooley has more than 25 years of experience in the management of Operations, Human Resources, and Safety and Compliance within the Transportation Industry.
Contractual Duties: Contract Compliance, General Contract Oversight, Personnel Development
Mario Cadenas: Vice President of Transportation (Project Manager)
Currently Mr. Mario Cadenas supervises and oversees Transportation and Fleet service operations in Southern California. Mr. Cadenas’ responsibilities have increased as he continues to gain transportation and management knowledge and experience in managing all types of transportation contracts with methods of maximizing good customer service and revenues. Mr. Cadenas professional qualifications include driving experience with a Class “B” passenge r endorsement license and a CPR certificate.
Contractual Duties: Contract Compliance, Contract Day-To-Day Oversight, Personnel Development, Vehicle / Equipment Maintenance
Aaron Chave s: Vice President of Operations
Currently Mr. Aaron Chaves supervises and oversees Parking and Transportation operations in Southern and Northern California. Mr. Chaves’ responsibilities have increased as he continues to gain parking and transportation and management knowledge and experience in managing all types of contracts with methods of maximizing good customer service and revenues.
Contractual Duties: Contract Compliance, Contract Day-To-Day Oversight, Personnel Development
*PCA’s Management Team philosophy is to be available to our clients at all times. Each of PCA’s Management team members is committed to help in any way possible. We will strive as a team to ensure a smooth transition and continuation of services for the City of Lynwood Transit Service.
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TRANSPORTATION OPERATIONS MANAGEMENT AND PROJECT TEAM
The Transportation Operations Team works closely with our frontline project team on a daily basis to ensure our standards are maintained. PCA’s Transportation Operations Team is comprised of the following team members:
• Ms. Renee Valdes: Executive Vice President
• Ms. Suzie Cooley: Sr. Vice President / Director of Human Resources • Mr. Mario Cadenas: Vice President of Transportation
• Mr. Aaron Chaves: Vice President of Operations
• Ms. Laura Lara: Payroll Manager
The Project Team is comprised of the following team members:
• Mr. Mario Cadenas: Vice President of Transportation (Project Manager) • Lorena De Leon: Fleet Manager
• Olivia Lopez De Ramirez: Road Supervisor
• Maria Marquez: Safety Manager
• Luliel Del Angel: Maintenance Technician
• Drivers
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TRANSPORTATION OPERATIONS TEAM ORGANIZATIONAL CHART
Alex Martin Chaves
Chief Executive Officer
Joseph "Pep" Valdes
Executive Vice President
Renee Valdes
Executive Vice President
Suzie Cooley
Senior Vice President/
Director of HR
Mario Cadenas
Vice President of
Transportation
(Project Manager)
Aaron Chaves
Vice President of
Operations
Eric Chaves
President
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PROJECT TEAM ORGANIZATIONAL CHART
PERSONNEL TEAM DESCRIPTION
Project Manage r
The Project Manager's primary responsibility is the monitoring of all services related to this transportation operation. The Project Manager serves as a liaison with representatives of the contracting authority. During the first several weeks of operation, the Manager assumes a major role in implementing the transition to PCA service. When service commences, the Project Manager coordinates personnel deployment; vehicle maintenance, performance evaluations, administrative support and reviews project accounts (if applicable). This includes, but is not limited to, conducting on-site training (riding with drivers) to monitor efficiency, safety, and customer service, assigning personnel, generating and submitting all required operating reports, monitoring ridership levels, and responding to customer comments or complaints within 24 hours. The Project Manager will consult with the Cities’ staff to monitor and adjust the operating system to remain within budget. The Project Manager will be available either on-site or via cellular phone anytime to provide immediate assistance if a major disruption or other significant problem occurs.
The performance goals of a Project Manager are to ensure that service meets or exceeds the expectations of passengers and the contracting authority consistently, to ensure the accuracy of financial reporting and billing, and to engender excellent labor/management relations.
▪ PCA proposes Mr. Mario Cadenas to serve as the Project Manager. ▪ Mr. Mario Cadenas offers substantial experience in all facets of transportation and fleet maintenance, managing PCA contracts, and supervising drivers. 309
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Road Superv isor
A Road Supervisor remains on-duty and in communication with Drivers during all operating hours.
They ensure buses leave at scheduled times and that Drivers inspect them to PCA standards before departure. R o a d Supervisors authorize the use of back-up vehicles as necessary. They observe, evaluate, and document driver performance for the employees' personnel files at least once per calendar month. They conduct monthly Safety Meetings and enforce all PCA standards of performance and take disciplinary action if necessary. They train new drivers on the service routes and provide additional training and information to current employees as needed. They provide lunch relief for drivers or assume driving responsibilities whenever a driver is unavailable. Transportation Supervisors report to the Project Manager.
The goal of the Supervisor is to ensure drivers perform all duties according to the service contract and with the highest level of safety as required by PCA, Contracting Agency, and state authorities. Their hands-on presence in the field is to achieve maximum transportation efficiency.
Driver
All PCA drivers possess a valid Class "B" or higher license with Passenger Endorsement from the state in which they operate vehicles. All drivers possess a current Medical Examiners Card. They must maintain an excellent driving record professionally and personally and must report any activity on their license during active employment with PCA Transportation (All PCA drivers are enrolled in the DMV’s Pull Notice Program). All Drivers are subject to Random Drug & Alcohol Testing which are performed on a quarterly basis. P CA trains and requires Drivers to maximize the safety of passengers, pedestrians, and other vehicles, to obey all traffic rules, to report mechanical deficiencies on their vehicle, to maintain a professional appearance and demeanor at all times. Additionally, Drivers complete Pre-Trip inspections on their vehicles, reports for passenger counts, stop times, mileage, etc., and incident or accident reports. They fuel their vehicles after a shift or at a designated time during a shift. They return their vehicle to its designated space after a shift and lock it securely.
The performance goal of the Driver is to provide the safest, most efficient, and most courteous service possible. They must serve as the best representative of PCA and the contracting authority since the Driver is the only contact patrons have with the transportation service.
Fleet Manager
At PCA, fleet managers play a pivotal role. Our fleet managers are responsible for assisting with the selection and maintenance of vehicles in order to keep deliveries and distributions on schedule. In order to succeed, PCA’s fleet managers have significant experience and skills in operations, logistics and using software programs to monitor both fleets and drivers.
Our fleet managers also work with our VP of Transportation to make decisions about what kind of vehicles to purchase and how many (if applicable). When our vehicles are no longer useful for the fleet, the fleet manager will assist with the marketing and resell procedures.
Fleet managers are responsible for maintaining impeccable records. They assist our Permits division with registration and licensing of all vehicles and keeping all inspections up to date. They keep records to prove that the fleet company is in compliance with all state and federal regulations. 310
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Maintenance Technician
All maintenance technicians are ASE certified. They are responsible for performing their assignments to completion efficiently and timely. They seek out assistance if they experience unfamiliar complications, report unusual wear and tear, and prepare diagnostic and other types of reports to maintain a complete and accurate maintenance history on each vehicle they service. All technicians attend safety meetings, review new information on parts and perform preventative maintenance on entire fleet as posted on new bulletins.
Safety Manager
PCA’s Transportation Safety Manager directs the transportation safety management process and provides overall support and guidance to our regional, area and local transportation operations. The Manager coordinates with Fleet Management, Operations Management, as well as our Vice President of Transportation in creating and implementing short - and long-term strategies, ensuring our goal of building and maintaining a culture of safety within the organization.
The PCA Safety Manager will also introduce and oversee processes and regulations to better maintain oversight of all regulatory compliance status; providing training and development for all management and frontline operators.
Lastly, the transportation safety manager works with our Executive Vice President to coordinate and manage the accident and claims process; assists with conducting audits and inspections of the transportation safety management process.
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ATTACHMENTS
• Project Manager’s Resume
• Maintenance Technician’s Resume
• Daily Bus Report
• Passenger Log
• Verification Training Program Form
• Collective Bargaining Agreement (CBA)
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EXHIBIT B
PRICE SHEET - FIXED-ROUTE AND TROLLEY SERVICE
COST CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4
(Optional) YEAR 5 (Optional)
ADMINISTRATIVE COSTS
1. Management Wages $69,980.00 $74,878.60 $77,124.96 $81,752.46 $84,205.03
2. Fringes $1,200.00 $1,284.00 $1,361.04 $1,442.70 $1,529.26
3. Workers' Compensation $12,306.00 $13,167.42 $13,957.47 $14,794.91 $15,682.61
4. Liability Insurance $119,825.99 $128,213.81 $135,906.64 $144,061.04 $152,704.70
5. Other (describe on
separate sheet)
OPERATING COSTS
6. Supervisor Wages $58,704.00 $62,813.28 $64,697.68 $68,579.54 $70,636.93
7. Drivers Wages $386,354.80 $428,853.83 $476,027.75 $509,349.69 $539,910.67
8. Dispatcher Wages $41,600.00 $44,512.00 $46,737.60 $49,541.86 $51,028.11
9. Fringes $12,960.00 $13,867.20 $14,699.23 $15,581.19 $16,048.62
10. Uniforms $2,900.00 $3,103.00 $3,289.18 $3,486.53 $3,591.13
11. Training $5,600.00 $5,992.00 $6,351.52 $6,732.61 $7,136.57
12. Licenses $4,000.00 $4,280.00 $4,536.80 $4,809.01 $5,097.55
MAINTENANCE COSTS
13. Mechanic Wages $60,560.00 $64,799.20 $68,687.15 $72,808.38 $77,176.88
14. Mechanic Fringes $1,440.00 $1,540.80 $1,633.25 $1,731.24 $1,835.12
15. Training $3,498.00 $3,742.86 $3,967.43 $4,205.48 $4,457.81
16. Parts/Supplies/Tires $85,965.00 $91,982.55 $94,742.03 $100,426.55 $106,452.14
17. Fuel and/or Lube $150,456.00 $160,987.92 $165,817.56 $175,766.61 $179,281.94
18. Shop Materials $6,800.00 $7,276.00 $7,494.28 $7,943.94 $8,420.57
19. Building/Shop
Maintenance $12,690.00 $13,578.30 $14,393.00 $15,256.58 $16,171.97
20. Towing $5,936.00 $6,351.52 $6,732.61 $7,136.57 $7,564.76
OTHER EXPENSES
21. Start-Up Costs $
22. Tires and Tubes $
23. City & Other Fees or
Taxes $
24. Capital Costs - Specify $
25. Capital Leasing Costs -
Specify $
26. Utilities $10,236.00 $10,952.52 $11,609.67 $12,306.25 $13,044.63
27. Overhead $2,969.00 $3,176.83 $3,367.44 $3,569.49 $3,783.66
28. Profit $37,000.00 $39,590.00 $41,965.40 $44,483.32 $47,152.32
29. TOTAL COSTS
(Sum of Lines 1 - 27)
30. Vehicle Revenue Hours 13600 13600 13600 13600 13600
30. HOURLY RATE*
(#29 divided by #30)
31. Additional Hourly
Services Adjustment Rate
* Only increases not to exceed the Consumer Price Index (CPI) for all Urban Consumers for Los Angeles Riverside-Orange County, based on the March index of each year, will be allowed in subsequent years. $80.37 $87.13 $93.02 $98.95 $103.89
Table A – Cost Proposal # 1 – for Conventional buses
$1,092,980.79 $1,184,943.64 $1,265,099.68 $1,345,765.93 $1,412,912.98 352
EXHIBIT B
PRICE SHEET - FIXED-ROUTE AND TROLLEY SERVICE
COST CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4
(Optional) YEAR 5 (Optional)
ADMINISTRATIVE COSTS
1. Management Wages $69,980.00 $74,878.60 $77,124.96 $81,752.46 $84,205.03
2. Fringes $1,200.00 $1,284.00 $1,361.04 $1,442.70 $1,529.26
3. Workers' Compensation $12,306.00 $13,167.42 $13,957.47 $14,794.91 $15,682.61
4. Liability Insurance $119,825.99 $128,213.81 $135,906.64 $144,061.04 $152,704.70
5. Other (describe on
separate sheet)
OPERATING COSTS $0.00 $0.00 $0.00
6. Supervisor Wages $58,704.00 $62,813.28 $64,697.68 $68,579.54 $70,636.93
7. Drivers Wages $386,354.80 $428,853.83 $476,027.75 $509,349.69 $539,910.67
8. Dispatcher Wages $41,600.00 $44,512.00 $46,737.60 $49,541.86 $51,028.11
9. Fringes $12,960.00 $13,867.20 $14,699.23 $15,581.19 $16,048.62
10. Uniforms $2,900.00 $3,103.00 $3,289.18 $3,486.53 $3,591.13
11. Training $5,600.00 $5,992.00 $6,351.52 $6,732.61 $7,136.57
12. Licenses $4,000.00 $4,280.00 $4,536.80 $4,809.01 $5,097.55 MAINTENANCE COSTS $0.00 $0.00 $0.00 $0.00
13. Mechanic Wages $60,560.00 $64,799.20 $68,687.15 $72,808.38 $77,176.88
14. Mechanic Fringes $1,440.00 $1,540.80 $1,633.25 $1,731.24 $1,835.12
15. Training $3,498.00 $3,742.86 $3,967.43 $4,205.48 $4,457.81
16. Parts/Supplies/Tires $85,965.00 $91,982.55 $94,742.03 $100,426.55 $106,452.14
17. Fuel and/or Lube $150,456.00 $160,987.92 $165,817.56 $175,766.61 $179,281.94
18. Shop Materials $6,800.00 $7,276.00 $7,494.28 $7,943.94 $8,420.57
19. Building/Shop
Maintenance $12,690.00 $13,578.30 $14,393.00 $15,256.58 $16,171.97
20. Towing $5,936.00 $6,351.52 $6,732.61 $7,136.57 $7,564.76
OTHER EXPENSES
21. Start-Up Costs $
22. Tires and Tubes $
23. City & Other Fees or
Taxes $
24. Capital Costs - Specify $
25. Capital Leasing Costs -
Specify $
26. Utilities $10,236.00 $10,952.52 $11,609.67 $12,306.25 $13,044.63
27. Overhead $2,969.00 $3,176.83 $3,367.44 $3,569.49 $3,783.66
28. Profit $37,000.00 $39,590.00 $41,965.40 $44,483.32 $47,152.32
29. TOTAL COSTS
(Sum of Lines 1 - 27)
30. Vehicle Revenue Hours 13600 13600 13600 13600 13600
30. HOURLY RATE*
(#29 divided by #30)
31. Additional Hourly
Services Adjustment Rate
* Only increases not to exceed the Consumer Price Index (CPI) for all Urban Consumers for Los Angeles Riverside-Orange County, based on the March index of each year, will be allowed in subsequent years. $80.37 $87.13 $93.02 $98.95 $103.89
Table B – Cost Proposal # 1 – for Trolley buses
$1,092,980.79 $1,184,943.64 $1,265,099.68 $1,345,765.93 $1,412,912.98 353
2711 N HASKELL AVE | SUITE 1500, LB-2 | DALLAS, TX 75204
March 6, 2025
Mr. Julian Lee
Interim City Manager
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
RE: MANAGEMENT AND OPERATIONS OF FIXED-ROUTE MUNICIPAL TRANSIT AND
SHUTTLE SERVICES FOR THE CITY OF LYNWOOD
Good afternoon, Julian,
MV Transportation, Inc. (MV) is pleased to submit our revised fee schedule for consideration to provide the City of Lynwood Transit Services. As a former contract operator to the City, MV is confident we can implement the service by your commencement date of August 1, 2025.
Given the timeframe from our original submission, the changes in our fee schedule reflect updated pricing related to current economic conditions needed to accommodate the revised implementation schedule.
We have assumed the current contract structure will remain with a base term of three (3) years, plus two (2) one-year extensions. We have modified our attached price quotes in the following categorical expense areas:
• Revenue and Non-Revenue Support Fleet(s)
• Driver and Staff Wages reflecting the revised timing
• Updated insurance pricing reflecting current market conditions • Changes related to increase inflationary and market rates for general expenses.
MV stands ready to respond to any questions or inquiries you may have to advance our consideration to become your contract operator for the next phase of the solicitation. 354