Agenda packet — Madera City Council, March 1, 2023 (part 1 of 2)

Update 2/23/2023 at 7:15 p.m. Madera City Council Agenda Page 1 of 4 March 1, 2023

REGULAR MEETING OF THE MADERA CITY COUNCIL 205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, March 1, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 853 5557 9778#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Marc Unger, First Baptist Church of Madera PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
Update 2/23/2023 at 7:15 p.m. Madera City Council Agenda Page 2 of 4 March 1, 2023
PRESENTATIONS: 1. Proclamation Recognizing March as Red Cross Month

2. Downtown Madera Arts District – Rochelle Noblett

3. Certificate Recognizing the DiCicco’s Restaurant 50th Anniversary in the City of Madera
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – December 7, 2022, December 21, 2022
Recommendation: Approve the City Council Minutes of December 7, 2022 and December 21, 2022 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for February 4, 2023 to February 17, 2023 (Report by Anthony Forestiere)
B-3 Adoption of COVID-19 Prevention Procedures
Recommendation: Adopt a Minute Order Approving Administrative Policy 45.1: COVID-19 Prevention Procedures (Report by Wendy Silva)
B-4 Second Amendment to Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Consulting Services Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main to extend the Agreement including an updated fee schedule (Report by Keith Helmuth)
B-5 Acceptance of an Officer Wellness and Mental Health Grant Award from the Board of State and Community Corrections
Recommendation: Adopt a Resolution Accepting the Grant Award in the amount of $40,720.79 (Report by Dino Lawson)
B-6 City of Madera 2022 Transit Asset Management (TAM) Plan Recommendation: Adopt a Resolution Approving the City of Madera 2022 Transit Asset Management (TAM) Plan (Report by Anthony Forestiere)
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Contract Award for 2023 Water Meter Installation Project Update 2/23/2023 at 7:15 p.m. Madera City Council Agenda Page 3 of 4 March 1, 2023
Recommendation: Adopt a Resolution Approving the Contract Award for the 2023 Water Meter Project, City Project No. W-31 (Project) in the Amount of $923,465 to West Valley Construction Company, Inc. (Report by Keith Helmuth) D-2 Update on the Progress of the Madera Transit Plan and Request to Extend Phase 2 of the Current Agreement with WSP USA to add Task 6 – Network Implementation Recommendation: Adopt a Resolution Approving the Amendment No. 1 to the Agreement with WSP USA to Include Additional Task 6 in the Amount of $41,858.30 and Extending the Term of the Agreement to July 31, 2023 (Report by Anthony Forestiere)
E. ADMINISTRATIVE REPORTS:

E-1 Emergency Repairs to Avenue 13 Sewer Trunk Main at Granada Drive – Update #3 Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council at this time (Report by Keith Helmuth) E-2 Yosemite Avenue Funding and Grant Application Updates Recommendation: This report is submitted for City Council (Council) as a status update of grant applications and consideration and direction relative to funding options for the State Route 145 Yosemite Avenue as Downtown Main Street Plan (Plan) in lieu of unsuccessful grant award to be applied to the Caltrans project (Project) (Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, March 15, 2023
 Wednesday, April 5, 2023

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide Update 2/23/2023 at 7:15 p.m. Madera City Council Agenda Page 4 of 4 March 1, 2023
appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (559) 661-5405 or by email at [email protected] .
 Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for March 1, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:15 p.m. on February 23, 2023. _______________________
Alicia Gonzales, City Clerk
City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 1 of 8
Minutes of a Regular Meeting of the Madera City Council December 7, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID:
870 9956 1866#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Anita Evans, District 4
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Hilda Cantu Montoy, City Engineer Keith Helmuth, Community Development Director Will Tackett, Division Fire Chief Matt Watson, Fire Battalion Chief Robert Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, IS Manager Mark Souders, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Dino Lawson, Police Commander Giachino Chiaramonte, Interim Public Works Director Jamie Hickman, Procurement Services Manager Jennifer Stickman, Financial Services Manager Anthony Forestiere, Deputy City Engineer Ellen Bitter, Engineering Administrative Analyst Nicole Say, Police Officer II Michael Powell and Communication Specialist Joseph Carrello.

INVOCATION: Rev. Sammie Neely III, Mount Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE: Division Fire Chief Matt Watson
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WITH A 20 MINUTE RECESS FOLLOWING THE OATHS OF OFFICE WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ
Item: B-1
Minutes for: 12/07/2022
Adopted: 03/01/2023
City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 2 of 8

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
COUNCIL REORGANIZATION:

1. City Council Oaths of Office and Annual Reorganization Recommendation: That the City Council:
1) Conduct the Swearing in Ceremony and Oaths of Office for Councilmembers Cecelia “Cece” Gallegos (District 1), Steve Montes (District 3), Elsa Mejia (District 5); and 2) Approve a Minute Order making the Appointment of Mayor Pro-Tem to serve a one-year term (Report by Alicia Gonzales)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM COUNCIL REORGANIZATION 1 (2) WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 7 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

MAYOR PRO TEM EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
Recess at 6:17 p.m. Returned to session at 6:40 p.m.

PUBLIC COMMENT:

The first 15minutes ofthemeeting are reserved for members of the public to addressthe Council on items which are within the subject matter jurisdiction of the Council. Speakersshall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. Ifthe subjectis an item on the Agenda,the Mayor hasthe option of asking the speakerto hold the comment untilthatitem is called. Comments on itemslisted as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Brandon Robischon requested that Council establish a committee that focuses on the long-term recovery of the City and its residents. He stated that he would be honored to be a member of that committee.

No further public comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS:

1. Retirement Recognition – Matt Watson, Assistant Fire Chief City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 3 of 8
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WITH THE REMOVAL OF ITEM B-6 FROM THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

B-1 Minutes – 9/21/22
Recommendation: Approve the City Council Minutes of September 21, 2022 B-2 Informational Report on Register of Audited Demands for November 5, 2022 to November 25, 2022
Recommendation: No Action Required (Report by Kingsley Okereke) B-3 Remote City Council Meetings Under Brown Act Requirements(AB 361) Recommendation: Council to Decide to Adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) RES 22-202 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING
COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361

FOR A PERIOD OF THIRTY DAYS
B-4 Salary Range Assignmentsfor Part Time Positions
Recommendation: Adopt a Resolution Approving the City of Madera Part-Time Salary Schedule Effective December 31, 2022 (Report by Wendy Silva) RES 22-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING ASSIGNED PAV RANGES FOR PART-TIME POSITIONS ON

CITY OF MADERA SALARY SCHEDULE P
B-5 Award of Agreement for Medical Services
Recommendation: Adopt a Resolution Approving a Medical Services Agreement with Occupational Health Centers of California (dba Concentra Medical Centers) (Report by Wendy Silva)
RES 22-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR MEDICAL SERVICES WITH

OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA
B-6 Block Grant Commission (BGC) Bylaws
Recommendation: Adopt a Resolution Approving the Community Block Grant Commission City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 4 of 8
(BGC) Bylaws (Report by Kingsley Okereke)
This item was removed from the agenda during approval of the Consent Calendar.

B-7 Reimbursement Agreement with Origo Cold Madera Phase I LLC for Public Improvements Recommendation: Adopt a Resolution Approving Reimbursement Agreement between City and Origo Cold Madera Phase I LLC, relating to Site Plan Review No. 2021- 41 (Report by Keith Helmuth)
RES 22-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING REIMBURSEMENT AGREEMENT BETWEEN

CITY OF MADERA AND ORIGO COLD MADERA PHASE I LLC FOR PUBLIC IMPROVEMENTS (SITE PLAN REVIEW NO. 2021-41)
B-8 State General Fund Grant for $5 Million for Avenue 13 Sewer Trunk Main Rehabilitation Project
Recommendation: Adopt a Resolution Designating the City Engineer as the Authorized Representative for the Avenue 13 Sewer Trunk Main Rehabilitation Project, City Project SS-00014 (Report by Keith Helmuth) RES 22-206 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

DESIGNATING THE CITY ENGINEER AS THE AUTHORIZED
REPRESENTATIVE FOR THE AVENUE 13 SEWER TRUNK MAIN

REHABILITATION PROJECT
B-9 Amendment No. 1 to the Professional Services Agreement between the City of Madera and Rincon Consultants, Inc.

Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Professional Services Agreement between the City of Madera and Rincon Consultants, Inc. to Increase the Total Compensation for Services Allowable Under the Agreement from $50,000 to $53,884.00 (Report by Will Tackett)
RES 22-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 1 TO THE CONSULTANT SERVICES

AGREEMENT BETWEEN THE CITY OF MADERA AND RINCON
CONSULTANTS, INC.

B-10 Purchasing Agent Agreement with County of Madera Relating to CalFresh Healthy Living Program
Recommendation:
1) Adopt a Resolution Approving a Purchasing Agent Agreement with County of Madera in the amount of $23,604 relating to CalFresh Healthy Living Program; and 2) Adopt a Resolution Amending the City’s Fiscal Year 2022/23 Budget Approving the Related Expenditure Line Item related to CalFresh Healthy Living Program (Report by Joseph Hebert)
RES 22-208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A PURCHASING AGENT AGREEMENT WITH
THE COUNTY OF MADERA IN THE AMOUNT OF $23,604.00 RELATING City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 5 of 8

TO CALFRESH HEALTHY LIVING PROGRAM
RES 22-209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2022/23 BUDGET

APPROVING RELATED EXPENDITURE LINE ITEM RELATING TO

CALFRESH HEALTHY LIVING PROGRAM
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Third Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council); therefore, there is no staff recommendation provided.

Council is asked to consider and determine whether to adopt the Resolution approving a Third Amendment to the City Clerk At-Will Employment Agreement and designating the source of funds for the proposed lump sum payments (Report by Wendy Silva)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-210 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A THIRD AMENDMENT TO THE CITY CLERK AT-WILL

EMPLOYMENT AGREEMENT AND DESIGNATING THE SOURCE OF FUNDS

FOR A THE LUMP SUM PAYMENTS
D-2 Award of Agreement for Professional Recruiting Services and Approval of a Budget Amendment to Pay for Two Recruitments
Recommendation: Adopt Resolutions
1) Approving a Professional Services Agreement with CPS HR Consulting; and 2) Approving a Budget Amendment to the Fiscal Year 2022-23 Operating Budget in the amount of $49,000 for two recruitments (Report by Wendy Silva)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CPS HR

CONSULTING
RES 22-212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROPRIATING $49,000 TO THE CITY OF MADERA FISCAL YEAR 2022- 23 ADOPTED BUDGET FOR TWO PROFESSIONAL RECRUITMENTS
D-3 Initiation of a Text Amendment to the Zoning Regulations of the Madera Municipal Code to Include Standards and Provisions Relating to the Quality, Quantity, and Design of Landscaping and Park Strips within Residential Zones
Recommendation: Adopt a Resolution to Initiate the Procedure to Amend Title X, Chapter 3 of the Madera Municipal Code Relating to Residential Zones in City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 6 of 8
Accordance with the Provisions of Section 10-3.1500 et seq. of the City Municipal Code (Report by Will Tackett)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-213 A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF

MADERA INITIATING A TEXT AMENDMENT TO THE ZONING

REGULATIONS OF THE MADERA MUNICIPAL CODE RELATING TO THE

QUALITY, QUANTITY AND DESIGN OF LANDSCAPING AND PARK STRIPS

WITHIN RESIDENTIAL ZONES
D-4 Acceptance of a Grant Award from the U.S. Department of Justice’s Community Oriented Policing Services (COPS) Hiring Program
Recommendation: Adopt Resolutions
1) Accepting the FY 2022/23 COPS Hiring Program (CHP) in the amount of $500,000 on behalf of the City; and
2) Amending the City’s 2022/23 Budget to Reflect the Acceptance of the Grant in the amount of $500,000 (Report by Kingsley Okereke)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 22-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING THE COMMUNITY ORIENTED POLICING

SERVICES (COPS) GRANT AND APPROVING A BUDGET AMENDMENT TO THE COPS GRANT FUND FOR THE FY 2022/23 FUNDING ALLOCATION RES 22-215 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING A BUDGET AMMENDMENT TO THE COPS
GRANTS FUND FOR THE FY 2022/23 FUNDING ALLOCATION
D-5 Consideration of New Purchasing Procedures Ordinance Recommendation: Waive Full Reading and Introduce an Ordinance of the City of Madera Repealing Sections 2-2.501, 2-2.502, and 2-2.503 of the Madera Municipal Code and Adopting New Chapter 4 to Title II of the Madera Municipal Code Relating to Purchasing Procedures and Including Adoption of the Uniform Public Construction Cost Accounting Act (Report by Kingsley Okereke)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

E. ADMINISTRATIVE REPORTS:

E-1 Compliance with Senate Bill 1205; Fire and Life Safety Inspections Recommendation: Receive an update on the City’s efforts on becoming compliant with SB1205 and provide direction, if any (Report by Matt Watson) City of Madera City Council Minutes
205 W. 4th Street December 7, 2022
Madera, CA 93637 Page 7 of 8
E-2 Informational Report on the Fresno River Emergency Cleanup Recommendation: This report is submitted for informational purposes only, and there is no action requested from the City Council (Council) (Report by Jamie Hickman)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos thanked Sunrise Rotary for hosting Trees for Charity and Madera County Historical Society for hosting the Holiday Gala. She recognized the Parks and Public Works employees for working hard, late into the night, and clearing out leaves so that recent rainfalls would not cause storm drain flooding.

Councilmember Montes thanked the Evening Lions and staff for hosting the Holiday Lights Parade and the Madera Police Officers Association for the upcoming Cookies with a Cop event. He also advised that the Madera County Food Bank is hosting its food drive of the year and encouraged the public to volunteer and give back to the community.

Councilmember Rodriguez recognized Javier Alcala who completed 38 years as a letter carrier with the Madera Post Office before retiring in November. He also congratulated Chief Watson on his retirement and thanked him for his service. Councilmember Rodriguez encouraged residents to continue to take precautionary measures for COVID-19 as incidences are on the rise. He also thanked the law enforcement agencies of Madera for keeping the public safe.

Councilmember Evans congratulated Councilmembers Gallegos and Montes and Mayor Pro Tem Mejia on the renewal of their terms in office. She expressed her support for the Police Department’s award of COPS funding for new hires and for expanding on the current policing strategies. She mentioned that she attended a Pearl Harbor memorial event at Tesoro Viejo. She congratulated Chief Watson for his years of dedicated service. Councilmember Evans thanked Madera Unified School District for their assistance in distributing toys as part of her Christmas Extravaganza event.

Mayor Pro Tem Mejia expressed her enjoyment in being part of the Holiday Lights Parade and congratulated Chief Watson on a well-deserved retirement. She highlighted the need for a Spanish interpreter at Council meetings, so that audience members are better able to participate in local government and understand the latest developments in the community.

Councilmember Villegas congratulated Councilmembers Gallegos and Montes and Mayor Pro Tem Mejia on the renewal of their terms in office. He stated that the Holiday Lights Parade was a success despite the rain. Councilmember Villegas congratulated Chief Watson on his retirement.

Mayor Garcia mentioned the Madera Islamic Center’s weekly food drive, in which he and Councilmembers Evans and Villegas participated in the food distribution. He mentioned that he attended the Madera Community Hospital Christmas Tree Lighting event and the swearing-in of both Senator Anna Caballero and Assemblywoman Esmeralda Soria in Sacramento. Mayor Garcia stated that the Madera Police Officer’s Association recently hosted a holiday event, which was a great success and enjoyed by all. He expressed gratitude to City Attorney, Hilda Cantu-Montoy and City of Madera City Council Minutes
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Madera, CA 93637 Page 8 of 8
all City Staff for their hard work throughout the year as they approach the holidays.

G. CLOSED SESSION: None
ADJOURNMENT: Meeting was adjourned at 8:33 p.m.

UPCOMING MEETING DATES:
 Wednesday, December 21, 2022
 Wednesday, January 18, 2023

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

Minutes of a Regular Meeting of the Madera City Council December 21, 2022 Council Chambers
6:00 p.m. City Hall
The Council Chambers will be open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 857 2111 8838#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3 (Arrived at 6:05 p.m.) Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6

Absent: Mayor Santos Garcia
Others present were City Manager Arnoldo Rodriguez, City Attorney Hilda Cantu Montoy, Division Fire Chief Matt Watson, IS Manager Mark Souders, Director of Parks and Community Services Joseph Hebert, Police Chief Dino Lawson, Police Lieutenant Josiah Arnold, Interim Public Works Director Jamie Hickman, Senior Civil Engineer Steve Bettencourt, Deputy City Engineer Randy Bell and Police Officer II Michael Powell.

INVOCATION: Rev. Sammie Neely III, Mount Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE: Councilmember Gallegos
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Item: B-1
Minutes for: 12/21/2022
Adopted: 03/01/2023
City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 2 of 7
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Division Fire Chief Matt Watson stated that the City was recognized with a Silver Design Award for Fire Station 58. The plaque will be displayed at Fire Station 58.

No further Public Comment was presented. Public Comment was closed.

Councilmember Montes arrived and took his seat.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP:

A-1 Workshop on Clean California State Beautification Program – Madera Block Wall Enhancement Project
Recommendation: Receive a presentation focused on the Block Wall Enhancement Project and entertain the concept of a cooperative agreement prepared between the City, the Department of Transportation, and the Madera Arts Council for this project (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

B. CONSENT CALENDAR:

No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA.

ABSTAIN: NONE.

B-1 Minutes – 10/05/22
Recommendation: Approve the City Council Meeting Minutes of October 5, 2022 B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 26, 2022 to December 9, 2022 (Report by Joy Canfield)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from City Council (Report by Wendy Silva) B-4 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule reflecting a two percent cost of living adjustment for applicable positions (Report by Wendy Silva)
City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 3 of 7
RES 22-216 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING

THE CITY OF MADERA FULL TIME SALARY SCHEDULE EFFECTIVE DECEMBER 31, 2022
B-5 Remote City Council Meetings Under Brown Act Requirements (AB 361) Recommendation: Council to decide to adopt a Resolution Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of 30 Days (Report by Arnoldo Rodriguez) RES 22-217 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND STANDING COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR A PERIOD OF

THIRTY DAYS
B-6 Annual Local Appointment List on City Boards, Commissions, and Committees Recommendation: Approve a Minute Order Authorizing the City Clerk to File the 2022 Annual Local Appointments List (Report by Alicia Gonzales)
B-7 Agreement for Affordable Care Act (ACA) Reporting Services Recommendation: Adopt a resolution approving an agreement for 2022 ACA reporting services with Workterra (Report by Wendy Silva)
RES 22-218 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AN AGREEMENT WITH WORKTERRA FOR 2022 AFFORDABLE

CARE ACT REPORTING SERVICES
B-8 Adoption of New Purchasing Procedures Ordinance
Recommendation: Waive the Second Reading and Adoption of an Ordinance of the City of Madera Repealing Sections 2-2.501, 2-2.502, and 2-2.503 of the Madera Municipal Code and Adopting New Chapter 4 to Title II of the Madera Municipal Code Relating to Purchasing Procedures and Including Adoption of the Uniform Public Construction Cost Accounting Act and Rescinding Current Procurement Procedures that are Inconsistent with this Ordinance (Report by Joy Canfield)
ORD 996 C.S. AN ORDINANCE OF THE CITY OF MADERA REPEALING SECTIONS 2-2.501, 2-2.502, AND 2-2.503 OF THE MADERA MUNICIPAL CODE AND
ADOPTING NEW CHAPTER 4 TO TITLE II OF THE MUNICIPAL CODE

RELATING TO PURCHASING PROCEDURES AND INCLUDING ADOPTION OF

UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
B-9 Ratification of Revisions to COVID-19 Emergency Policy No. 2 Recommendation: Adopt a Minute Order ratifying issuance of Revised COVID-19 Emergency Policy No. 2: COVID-19 Paid Leave by the City Manager in his role as Director of Emergency Services (Report by Wendy Silva)
City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 4 of 7
C. PUBLIC HEARINGS: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Wastewater Pathogen Monitoring Agreement with Verily Life Sciences Recommendation: Adopt a resolution approving a Materials Transfer Agreement with Verily Life Sciences LLC to analyze wastewater samples in support of public health monitoring (Report by Jamie Hickman)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, ITEM D-1 WAS APPROVED BY A 5/1 VOTE. NOES: COUNCILMEMBER RODRIGUEZ. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

RES 22-219 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A MATERIALS TRANSFER AGREEMENT WITH

VERILY LIFE SCIENCES LLC
D-2 Amendment to an Agreement with Beyaz and Patel Inc. Regarding the Loy Cook Water Tower Recommendation: Adopt a Resolution approving Amendment No. 1 to the Consultant Services Agreement with Beyaz & Patel Inc. for the preparation of engineering plans and specifications for the renovation of the Loy Cook Water Tower in the amount to of $119,149.37 and a contingency of 10 percent of the contract amount (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

RES 22-220 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE CONSULTANT
SERVICES AGREEMENT WITH BEYAZ & PATEL, INC. FOR PROFESSIONAL

ENGINEERING SERVICES FOR THE PREPARATION OF ENGINEERING

PLANS AND SPECIFICATIONS FOR THE RENOVATION OF THE LOY COOK WATER TOWER IN THE AMOUNT OF $119,149.37 AND A 10 PERCENT

CONTINGENCY
D-3 Improvement Agreement Amendment No. 1 for the Pecan Square Subdivision (Tract No. 20- S-02) Allowing Reimbursement for Park Improvements
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Improvement Agreement Authorizing Construction of Park Improvements withing the Pecan Square Subdivision and Reimbursement for Park Improvements Proposed to be Constructed by Subdivider (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 5 of 7
RES 22-221 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE IMPROVEMENT

AGREEMENT AUTHORIZING CONSTRUCTION OF PARK IMPROVEMENTS

WITHIN THE PECAN SQUARE SUBDIVISION AND REIMBURSEMENT FOR

PARK IMPROVEMENTS PROPOSED TO BE CONSTRUCTED BY SUBDIVIDER D-4 Purchase of New Body-Worn Cameras (BWC) for the Police Department Recommendation: Adopt Resolutions:
1) Approving the Motorola Master Customer Agreement, Online Terms Acknowledgement, and Notice to Proceed for the purchase of 48 new Motorola WatchGuard body-worn cameras and related equipment and software in the amount of $108,934.50
2) Approving a Budget Amendment to the Fiscal Year 2022/23 Operating Budget to appropriate Measure K funds for the purchase of body-worn cameras (Report by Dino Lawson)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

RES 22-222 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE MOTOROLA MASTER CUSTOMER AGREEMENT, ONLINE

TERMS ACKNOWLEDGEMENT, AND NOTICE TO PROCEED FOR THE
PURCHASE OF 48 NEW MOTOROLA WATCHGUARD BODY-WORN

CAMERAS AND RELATED EQUIPMENT AND SOFTWARE IN THE AMOUNT OF $108,934.50
RES 22-223 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL VEAR 2022/2023 BUDGET TO APPROPRIATE MEASURE K

FUNDS FOR THE PURCHASE OF BODY-WORN CAMERAS FOR THE POLICE

DEPARTMENT
D-5 Budget Amendment to transfer from fund balance and appropriate $200,000 for the purchase of new equipment for the new Type 1 fire engine.

Recommendation: Adopt a Resolution transferring $200,000 from designated Fire Equipment Replacement Fund balance and appropriating the funds for purchase of new Type 1 fire engine equipment in accordance with City purchasing procedures (Report by Matthew Watson)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM D-5 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

RES 22-224 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA TRANSFERRING $200,000 FROM THE MEASURE K FIRE EQUIPMENT REPLACEMENT FUND TO THE MEASURE K FIRE FISCAL VEAR 2022/23 City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 6 of 7
OPERATING BUDGET FOR PURCHASE OF NEW TYPE 1 FIRE ENGINE

EQUIPMENT IN ACCORDANCE WITH CITY PURCHASING PROCEDURES E. ADMINISTRATIVE REPORTS:

E-1 Update on the Fire Hydrant Maintenance Program
Recommendation: This report is submitted for informational purposes only, and there is no action requested from the City Council (Report by Matt Watson) No Public Comment was presented. Public Comment was closed.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Evans wished everyone a Merry Christmas. She stated that they held the Extravaganza this weekend. Over 150 toys were distributed to students and their siblings from a list given to them by Principal Perez. They had a dilemma that morning as Santa couldn’t attend but they reached out to Police Chief Lawson and Sheriff Pogue. Officers along with Mr. Grinch showed up to assist. Councilmember Evans thanked Chief Lawson and Police Officer Lori Alva that took the lead.

Councilmember Gallegos congratulated Mayor Pro Tem Mejia for the great job she is doing chairing her first meeting that evening. She gave a shout out to the Grants and Parks Departments on the Jolly Holly Trolley. They had a great turnout. She stated that they also had Cocoa with a Councilmember that night and about 200 people came out. People were served cocoa and cookies.

Councilmember Gallegos thanked the Engineering team for stepping up as City Engineer Keith Helmuth had a loss in the family. She stated that there were several December birthdays: City Clerk Alicia Gonzales, City Manager Arnoldo Rodriguez, City Attorney Hilda Cantu Montoy, Mayor Pro Tem Mejia. She wished them a Happy Birthday along with any staff and employees who also had December birthdays.

Councilmember Montes wished everyone a Merry Christmas and Happy New Year. He stated that he, along with Councilmembers Gallegos and Rodriguez, participated in the Jolly Holly Trolley. The next day he helped give out food boxes from the Food Bank to about 500 people. People also received gifts from the CHP (CA Highway Patrol). He thanked all the partners and organizations who participated in the Food Bank. He expressed prayers for City Engineer Keith Helmuth and his family.

Mayor Pro Tem Mejia thanked everyone for their patience and guidance while chairing her first meeting that evening. She wished everyone a Merry Christmas and Happy New Year. Mayor Pro Tem Mejia acknowledged law enforcement during the holiday season and hoped that nobody drinks and drives and that there are no tragedies.

Councilmember Rodriguez stated that Cynthia Montes and he prepared food that morning at the Madera County Food Bank event. He thanked Ryan McWherter for putting the event together. They gave out candy and glow sticks which people appreciated. Councilmember Rodriguez asked City Manager Arnoldo Rodriguez to update Council on Cannabis Measure R at a future meeting. He wished everyone a Merry Christmas and thanked Mayor Pro Tem Mejia for allowing comments soon after the presentation and considering her colleagues. He also thanked Law Enforcement and Fire City of Madera City Council Minutes
205 W. 4th Street December 21, 2022
Madera, CA 93637 Page 7 of 7
for their work. Councilmember Rodriguez thanked Chief Watson and wished him well in his retirement.

Councilmember Villegas wished staff happy birthdays and wished everyone Merry Christmas. He stated that he attended a bike giveaway event on December 17th. Lots of bikes were given away and there were a lot of happy kids. This is his second time participating in this event. Councilmember Villegas thanked Division Fire Chief Watson and wished him well in his retirement.

G. CLOSED SESSION:

G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section 54957(b)(1) Title: City Manager
City Attorney Hilda Cantu Montoy made the closed session announcement at 7:54 p.m.

Council returned from Closed Session at 9:00 p.m. with all members of Council present.

City Manager Arnoldo Rodriguez stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 9:00 p.m.

UPCOMING MEETING DATES:
 Wednesday, January 18, 2023
 Wednesday, February 1, 2023
_________________________________
Arnoldo Rodriguez, City Manager SANTOS GARCIA, Mayor
Acting Recording Secretary
__________________________________

MINUTES PREPARED BY
ZELDA LEON, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: March 1, 2023
Agenda Number: B-2
Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for February 4, 2023 to February 17, 2023 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of February 4, 2023 to February 17, 2023 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 35593 – 35698 $2,390,075.97
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $614,224.21
SDI EDD $2,346.79
CalPERS Payment CalPERS $0.00
DISCUSSION:

Warrant requests are processed weekly based on the adopted Fiscal Year 2022/2023 budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the approved 2022/2023 budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35593 02/06/2023 PLANNING PLANNING ACRO SERVICE CORPORATION CONSULTING SERVICES - PLANNING 1,200.00 $ 35594 02/06/2023 PD OPS PD OPS HARRY D. WILSON INC. HONDA PIONEER - SERVICE 564.52 $ 35595 02/06/2023 ENGINEERING DRAINAGE 2NDNATURE SOFTWARE INC ENGINEERING SOFTWARE 18,820.37 $ 35596 02/06/2023 PARKS SPORTS PROGRAMS J & D MANUFACTURING REGISTRATION BANNER - YOUTH T-BALL 236.04 $ 35597 02/06/2023 PD OPS PD OPS HALL, KEN PER DIEM - DUI DETECTION 203.50 $ 35598 02/06/2023 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 4,000.00 $ 35599 02/06/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 358.00 $ 35600 02/06/2023 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 144.90 $ 35601 02/06/2023 PD OPS PD OPS VAN DE POL ENTERPRISES, INC. PROPANE - PD BBQ 17.94 $ 35601 02/06/2023 PD OPS PD OPS VAN DE POL ENTERPRISES, INC. PROPANE - PD COMMAND POST HEATERS 39.41 $ 35602 02/06/2023 GRANTS LTF - TRANSIT WSP USA INC. CONSULTING SERVICES - MADERA TRANSIT 4,564.07 $ 35603 02/06/2023 PD OPS PD OPS DOMINIC KINCAID PER DIEM - LESS LETHAL INSTRUCTOR COURSE 203.50 $ 35604 02/06/2023 PW ADMIN AIRPORT CAPITAL BRANDLEY ENGINEERING INC PROFESSIONAL ENGINEERING SERVICES 66,684.93 $ 35605 02/06/2023 FINANCE CENTRAL ADMIN AT&T 01/23 CALNET 3 SVS 9391026406 22.98 $ 35605 02/06/2023 FINANCE FINANCE AT&T 01/23 CALNET 3 SVS 9391026406 22.98 $ 35605 02/06/2023 FINANCE HR/RISK MGT AT&T 01/23 CALNET 3 SVS 9391026400 24.66 $ 35605 02/06/2023 FINANCE PARKS AT&T 01/23 CALNET 3 SVS 9391026412 169.61 $ 35605 02/06/2023 FINANCE SEWER OPS AT&T 01/23 CALNET 3 SVS 991026410 47.64 $ 35605 02/06/2023 FINANCE WWTP AT&T 01/23 CALNET 3 SVS 9391026405 24.66 $ 35605 02/06/2023 FINANCE PD OPS AT&T 01/23 CALNET 3 SVS 9391026409 25.09 $ 35606 02/06/2023 PW ADMIN AIRPORT CAPITAL AGEE CONSTRUCTION CO.,INC MADERA MUNICIPAL AIRPORT - DRAINAGE 167,375.45 $ 35607 02/06/2023 HR PD OPS ANAYA, CHRIS TUITION REIMBURSEMENT 918.00 $ 35608 02/06/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL 776.50 $ 35609 02/06/2023 HR HR/RISK MGT CPS HR CONSULTING CONSULTING SRV - PROFESSIONAL RECRUITING SRV 16,000.00 $ 35610 02/06/2023 FIRE FIRE CUMMINS PACIFIC LLC ENG 57 - REPAIRS 10,462.00 $ 35611 02/06/2023 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 35.00 $ 35611 02/06/2023 PARKS COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 36.00 $ 35612 02/06/2023 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 100.31 $ 35613 02/06/2023 PD OPS PD OPS LOU'S GLOVES, INC. MEDICAL GLOVES 1,127.00 $ 35614 02/06/2023 FINANCE PD OPS MADERA COUNTY TREASURER 12/22 COUNTY'S PORTION OF PARK 110.00 $ 35615 02/06/2023 ENGINEERING WATER CAPITAL MADERA TRIBUNE REQUEST FOR BID - W-31 710.00 $ 35616 02/06/2023 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 05/22 855.17 $ 35616 02/06/2023 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 07/22 833.98 $ 35616 02/06/2023 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 486.46 $ 35616 02/06/2023 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 05/22 855.17 $ 35616 02/06/2023 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 07/22 833.98 $ 35616 02/06/2023 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 486.45 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - UNION BANK GENERAL ACCOUNT March 01, 2023

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35616 02/06/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 09/22 5.94 $ 35616 02/06/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 09/22 6.24 $ 35616 02/06/2023 FLEET MAINT FLEET MOTOR POOL MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 09/22 34.18 $ 35616 02/06/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 09/22 158.34 $ 35616 02/06/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 09/22 87.53 $ 35617 02/06/2023 PD OPS SUPP LAW ENF MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 920.13 $ 35617 02/06/2023 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 658.71 $ 35618 02/06/2023 PW ADMIN WWTP MONDRAGON, JUAN MILEAGE REIMBURSEMENT - CALL TO WWTP ALARMS 50.30 $ 35619 02/06/2023 PLANNING GENERAL TRUST WILLDAN FINANCIAL SERVICES MADERA CFD 2005-1 ANNEXATION #13 3,500.00 $ 35620 02/06/2023 PD OPS PD OPS OCCU-MED, LTD. EXAM SERVICES 900.00 $ 35621 02/06/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 01/23 SERVICE 3819620697-3 95.16 $ 35621 02/06/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 01/23 SERVICE 8126770647-1 340.62 $ 35621 02/06/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 01/23 SERVICE 8307681856-2 1,386.90 $ 35621 02/06/2023 FINANCE ENGINEERING PACIFIC GAS & ELECTRIC 01/23 SERVICE 2000655655-7 2,124.20 $ 35621 02/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 8178280304-3 212.84 $ 35621 02/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 3642526071-2 79.39 $ 35621 02/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 7949615676-5 23.45 $ 35621 02/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 3352588453-3 142.90 $ 35621 02/06/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 3499945233-6 96.77 $ 35621 02/06/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 01/23 SERVICE 9651992016-7 234.72 $ 35621 02/06/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 01/23 SERVICE 9172110863-6 8,504.19 $ 35622 02/06/2023 PD OPS PD OPS PECK'S PRINTERY MARSY'S CARD RESOURCES 214.88 $ 35623 02/06/2023 FINANCE FINANCE PHOENIX GROUP INFO SYS 12/22 CITATIONS 299.57 $ 35624 02/06/2023 ENGINEERING WATER CAPITAL QUAD-KNOPF ENGINEERING PROFESSIONAL ENGINEERING SERVICES 6,151.31 $ 35625 02/06/2023 PW ADMIN SEWER CAPITAL WESTERN OILFIELDS SUPPLY COMPANY EQUIPMENT RENTAL 13,209.95 $ 35626 02/06/2023 PD OPS PD OPS RON'S TOWING & ROAD SERVICE TOWING SERVICES 125.00 $ 35627 02/06/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 41,395.63 $ 35628 02/06/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 26,992.30 $ 35629 02/06/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 22,457.08 $ 35630 02/06/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 7,705.58 $ 35631 02/06/2023 PW ADMIN DRAINAGE STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FAC ID: 5F20M2000198 26,498.00 $ 35631 02/06/2023 PW ADMIN SEWER OPS STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FAC ID: 5C200101003 4,424.00 $ 35632 02/06/2023 ENGINEERING FAUCMAQ TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 5,293.47 $ 35632 02/06/2023 ENGINEERING LTF- STREETS TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 5,790.29 $ 35633 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923101 159.38 $ 35634 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9921883 156.10 $ 35635 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9918808 336.96 $ 35636 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926150 157.00 $ 35637 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 3340001 3,741.48 $ 35638 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 295002 237.44 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35639 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9918007 104.46 $ 35640 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9911462 329.13 $ 35641 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922010 142.68 $ 35642 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9914445 74.69 $ 35643 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925980 110.09 $ 35644 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9903440 22.72 $ 35645 02/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923221 252.54 $ 35646 02/13/2023 PD OPS PD OPS BIANCHI, BRANDON TUITION REIMBURSEMENT 459.00 $ 35647 02/13/2023 FLEET FLEET ACQUISITION PAVEMENT PRESERVATION SPECIALTIES, INC. CRAFCO SUPERSHOT MELTER/APPLICATOR 73,691.81 $ 35648 02/13/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING JERSEYS - YOUTH BASKETBALL 2,223.94 $ 35649 02/13/2023 PARKS ADMIN PARKS RMA GEOSCIENCE, INC. LTC REHAB - CONCRETE REPAIR 1,102.50 $ 35650 02/13/2023 CITY ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES 8,499.00 $ 35651 02/13/2023 PARKS PARKING DIST OPS ELITE MAINTENANCE AND TREE SERVICE 01/23 DOWNTOWN MAINTENANCE GROUP 1 455.00 $ 35651 02/13/2023 PARKS PARKS ELITE MAINTENANCE AND TREE SERVICE 01/23 NON-MEDIAN MAINTENANCE GROUP 2 5,070.00 $ 35651 02/13/2023 PARKS MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE 01/23 MEDIAN MAINTENANCE GROUP 3 11,215.00 $ 35652 02/13/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 01/01/23-01/15/23 436.44 $ 35652 02/13/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,842.96 $ 35653 02/13/2023 GRANTS LTF - TRANSIT WSP USA INC. CONSULTING SERVICES - MADERA TRANSIT 2,649.41 $ 35654 02/13/2023 HR HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SRV - HEALTH AND WELFARE BENEFITS 3,750.00 $ 35655 02/13/2023 SEWER OPS SEWER OPS TOM MALLOY COPRORATION SEWER PLUGS 325.00 $ 35656 02/13/2023 GRANTS AFFORDABLE HOUSING SIGALA INCORPORATED DOWNTOWN VETERAN HOUSING 24,000.00 $ 35657 02/13/2023 PD OPS PD OPS DOMINIC KINCAID PER DIEM - DEFENSIVE TACTICS INSTR COURSE 793.50 $ 35658 02/13/2023 PARKS ADMIN DIF/PARKS MARCO A GONZALEZ ENGINEERING, INC. STREET DEMO - 4TH & AUSTIN 15,374.05 $ 35658 02/13/2023 PARKS ADMIN MEAS K - FIRE MARCO A GONZALEZ ENGINEERING, INC. STREET DEMO - 4TH & AUSTIN 3,712.50 $ 35659 02/13/2023 CITY ADMIN CITY MANAGER DAVID C AUSTIN CONSULTING SERVICES - HEARINGS 880.00 $ 35660 02/13/2023 PD OPS PD OPS NICHOLAS CARRILLO PER DIEM - DEFENSIVE TACTICS INSTR COURSE 793.50 $ 35661 02/13/2023 FINANCE GENERAL TRUST SERGIO MARTINEZ-OROSCO REPLACEMENT CHECK - 20014616 1,671.80 $ 35662 02/13/2023 WWTP WWTP DELLAVALLE LABORATORY,INC. PERMIT COMPLIANCE LAB 3,825.00 $ 35662 02/13/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 570.00 $ 35662 02/13/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 306.00 $ 35662 02/13/2023 WATER WATER QUALITY DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,140.00 $ 35663 02/13/2023 FINANCE PARKS ADMIN AT&T 01/23 CALNET 3 SVS 9391031580 267.68 $ 35663 02/13/2023 FINANCE SR CITIZEN COMM AT&T 01/23 CALNET 3 SVS 9391026415 64.23 $ 35663 02/13/2023 FINANCE WWTP AT&T 01/23 CALNET 3 SVS 9391026417 34.24 $ 35663 02/13/2023 FINANCE PD OPS AT&T 01/23 CALNET 3 SVS 9391026414 352.06 $ 35664 02/13/2023 ENGINEERING SEWER CAPITAL AKEL ENGINEERING GROUP, INC. AVE 13 HYDRAULIC UPDATE 8,225.50 $ 35665 02/13/2023 FINANCE FINANCE CSMFO 2023 CSMFO MEMBERSHIP RENEWAL 150.00 $ 35666 02/13/2023 HR HR/RISK MGT CA DEPARTMENT OF JUSTICE 01/23 DOJ LIVESCAN FINGERPRINT APPS 160.00 $ 35667 02/13/2023 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG HOUSING STABILIZATION PROGRAM CV3 553.22 $ 35667 02/13/2023 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG 07/01-09/30 FMCOC INVOICE 22/23 2,358.24 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35668 02/13/2023 HR HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL 211.00 $ 35669 02/13/2023 FLEET FLEET ACQUISITION COOK'S COMMUNICATIONS PD UNITS - WATCHGUARD CAMERA SYSTEM 13,798.88 $ 35670 02/13/2023 GRANTS MADERA TRANSIT DIAMOND COMMUNICATIONS FIRE ALARM CERT - TRANSIT 275.00 $ 35670 02/13/2023 PARKS COMM & REC DIAMOND COMMUNICATIONS PDATED SECURITY CODES - PAC 30.00 $ 35670 02/13/2023 PARKS COMM & REC DIAMOND COMMUNICATIONS PDATED SECURITY CODES - FBSC 30.00 $ 35671 02/13/2023 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 01/23 POWER SWEEPING 387.00 $ 35671 02/13/2023 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 01/23 POWER SWEEPING 387.00 $ 35672 02/13/2023 CITY ADMIN CENTRAL ADMIN LEAGUE OF CALIFORNIA CITIES 2023 MEMBERSHIP FEES 21,485.00 $ 35673 02/13/2023 FINANCE INTERMODAL BLDG CITY OF MADERA QUARTERLY PARKING ASSESSMENT 102.75 $ 35673 02/13/2023 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9909267 200.00 $ 35674 02/13/2023 GRANTS CDBG PUBLIC SVC MADERA COALITION FOR COMM JUSTICE CDBG 21/22 MCCJ RA CV3 06/01/21-03/31/22 108,812.04 $ 35675 02/13/2023 CITY CLERK CITY CLERK MADERA COUNTY CLERK-RECORDER ELECTION ADMIN FEES - NO ELECTION 623.92 $ 35676 02/13/2023 ENGINEERING WATER OPS MADERA IRRIGATION DISTRICT MEMBERSHIP DUES 2023 2,850.00 $ 35677 02/13/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 4.66 $ 35677 02/13/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 43.99 $ 35677 02/13/2023 FLEET MAINT FLEET MOTOR POOL MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 9.77 $ 35677 02/13/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 204.98 $ 35677 02/13/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE - 11/22, 12/22, & 01/23 83.62 $ 35678 02/13/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 310.47 $ 35678 02/13/2023 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 471.13 $ 35678 02/13/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 2,358.96 $ 35678 02/13/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 3,941.88 $ 35678 02/13/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 1,384.08 $ 35678 02/13/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 2,985.64 $ 35678 02/13/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 4318089701-9 22.49 $ 35678 02/13/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 4,199.43 $ 35678 02/13/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 24,529.13 $ 35678 02/13/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/23 SERVICE 5237156686-1 34.20 $ 35678 02/13/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 01/23 SERVICE 2173157566-4 2,166.04 $ 35678 02/13/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 508.90 $ 35678 02/13/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 1,710.87 $ 35678 02/13/2023 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 1,760.47 $ 35678 02/13/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 171.43 $ 35678 02/13/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 215.63 $ 35678 02/13/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 161.08 $ 35678 02/13/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 4,434.67 $ 35678 02/13/2023 FINANCE RECREATION PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 35.46 $ 35678 02/13/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 837.74 $ 35678 02/13/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 2,286.23 $ 35678 02/13/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 431.77 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35678 02/13/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 3.96 $ 35678 02/13/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 8.12 $ 35678 02/13/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 62.43 $ 35678 02/13/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 25,953.72 $ 35678 02/13/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 168,769.61 $ 35678 02/13/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 01/23 SERVICE 1902328695-8 22.42 $ 35678 02/13/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 111.43 $ 35678 02/13/2023 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 17.59 $ 35678 02/13/2023 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 10.69 $ 35678 02/13/2023 FINANCE ZONE 26 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 10.18 $ 35678 02/13/2023 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 20.37 $ 35678 02/13/2023 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 56.40 $ 35678 02/13/2023 FINANCE ZONE 20B ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 21.55 $ 35678 02/13/2023 FINANCE ZONE 27B ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 10.86 $ 35678 02/13/2023 FINANCE ZONE 2 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 49.60 $ 35678 02/13/2023 FINANCE ZONE 3 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 40.54 $ 35678 02/13/2023 FINANCE ZONE 31B ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 56.40 $ 35678 02/13/2023 FINANCE ZONE 4 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 10.97 $ 35678 02/13/2023 FINANCE ZONE 6A ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 55.07 $ 35678 02/13/2023 FINANCE ZONE 29C ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 10.97 $ 35678 02/13/2023 FINANCE ZONE 8 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 104.14 $ 35678 02/13/2023 FINANCE ZONE 16 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 22.44 $ 35678 02/13/2023 FINANCE ZONE 13 ACTIVITIES PACIFIC GAS & ELECTRIC 12/22 SERVICE 3533032414-2 100.56 $ 35678 02/13/2023 FINANCE PD OPS PACIFIC GAS & ELECTRIC 12/22 SERVICE 9920095153-3 4,151.98 $ 35679 02/13/2023 ENGINEERING WATER CAPITAL PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 3,914.80 $ 35680 02/13/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 29,646.75 $ 35681 02/13/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 23,389.60 $ 35682 02/13/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PATCHING 6,348.32 $ 35683 02/13/2023 INFO SRVCS COMPUTER MAINT SHI INTERNATIONAL CORP. ZOOM DESK PHONES 17,513.12 $ 35683 02/13/2023 INFO SRVCS COMPUTER MAINT SHI INTERNATIONAL CORP. ZOOM TRAINING 5,995.00 $ 35684 02/13/2023 ENGINEERING LTF- STREETS STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FAC ID: 5B20CR00095 365.00 $ 35685 02/13/2023 GRANTS MADERA TRANSIT VILLA GARDENING SERVICE INC 10/22 LAWN SERVICE - TRANSIT 500.00 $ 35685 02/13/2023 GRANTS MADERA TRANSIT VILLA GARDENING SERVICE INC 01/23 LAWN SERVICE - TRANSIT 500.00 $ 35686 02/13/2023 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING MAP REVIEW - 22-338 NO. 22-P-01 800.00 $ 35687 02/13/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 2,700.00 $ 35688 02/13/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE 1,054.62 $ 35689 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC FIELD 7 50.00 $ 35690 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC FIELD 7 50.00 $ 35691 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 35692 02/13/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 35693 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC PAVILION 50.00 $ 35694 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC PAVILION 50.00 $ 35695 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC FIELD 4 50.00 $ 35696 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 35696 02/13/2023 PARKS PARKS OTP- PARKS REFUNDS PARK DEPOSIT REFUND - ROTARY PAVILION 115.00 $ 35697 02/13/2023 PARKS GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC FIELD 9 50.00 $ 35698 02/13/2023 PARKS SPORTS PROGRAMS OTP- PARKS REFUNDS SPORTS CANCELLATION REFUND 60.00 $ 201 02/15/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 02/07/2023 6,141.84 $ 202 02/15/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 358.00 $ 203 02/17/2023 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,123.32 $ 203 02/17/2023 FINANCE BUILDING US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 435.68 $ 203 02/17/2023 FINANCE CENTRAL ADMIN US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 349.55 $ 203 02/17/2023 FINANCE CITY CLERK US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 96.60 $ 203 02/17/2023 FINANCE CITY COUNCIL US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,205.46 $ 203 02/17/2023 FINANCE CODE ENF US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,113.76 $ 203 02/17/2023 FINANCE COMM & REC US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 552.75 $ 203 02/17/2023 FINANCE COMM PROMO US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,614.04 $ 203 02/17/2023 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 4,780.16 $ 203 02/17/2023 FINANCE DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 3,070.59 $ 203 02/17/2023 FINANCE ENGINEERING US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 1,017.02 $ 203 02/17/2023 FINANCE FACILITIES MAINT US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 4,015.37 $ 203 02/17/2023 FINANCE FINANCE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 647.53 $ 203 02/17/2023 FINANCE FIRE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 3,427.09 $ 203 02/17/2023 FINANCE FLEET MAINT US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 24,650.21 $ 203 02/17/2023 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 12,079.72 $ 203 02/17/2023 FINANCE GENERAL TRUST US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 1,727.86 $ 203 02/17/2023 FINANCE GRAFFITI ABATE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 890.81 $ 203 02/17/2023 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 3,575.58 $ 203 02/17/2023 FINANCE INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 320.00 $ 203 02/17/2023 FINANCE LMD SERVICES US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 404.12 $ 203 02/17/2023 FINANCE LTF - STREETS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 52.50 $ 203 02/17/2023 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,774.53 $ 203 02/17/2023 FINANCE PARKS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 12,037.75 $ 203 02/17/2023 FINANCE PARKS ADMIN US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 461.95 $ 203 02/17/2023 FINANCE PLANNING US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 532.83 $ 203 02/17/2023 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 17,999.71 $ 203 02/17/2023 FINANCE RECREATION US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 884.81 $ 203 02/17/2023 FINANCE SEWER OPS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,036.66 $ 203 02/17/2023 FINANCE SR CITIZEN COMM US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 330.78 $ 203 02/17/2023 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 466.48 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 203 02/17/2023 FINANCE TIRE CLEAN UP US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 973.35 $ 203 02/17/2023 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 6,130.72 $ 203 02/17/2023 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 4,719.88 $ 203 02/17/2023 FINANCE UB - GARBAGE US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 28.58 $ 203 02/17/2023 FINANCE UB - SEWER US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 28.58 $ 203 02/17/2023 FINANCE UB - WATER US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 51.14 $ 203 02/17/2023 FINANCE WATER OPS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 10,483.47 $ 203 02/17/2023 FINANCE WATER QUALITY US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 4,150.18 $ 203 02/17/2023 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 12,638.69 $ 203 02/17/2023 FINANCE CITY MANAGER US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 1,250.00 $ 203 02/17/2023 FINANCE FLEET ACQUISITION US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 1,472.54 $ 203 02/17/2023 FINANCE PURCHASING US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 495.00 $ 203 02/17/2023 FINANCE SPECIAL EVENTS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 2,163.84 $ 203 02/17/2023 FINANCE PD OPS US BANK CORPORATE PAYMENT SYSTEMS 11/22 CALCARD CHARGES 25,983.03 $ 204 02/17/2023 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 12/22 & 01/23 1,035,453.08 $ 56797839 02/08/2023 FINANCE FINANCE INTERNAL REVENUE SERVICE TAX RETURN 2021 8,065.22 $ BANK #1 - UNION BANK GENERAL ACCOUNT TOTAL $ 2,390,075.97

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Adoption of COVID-19 Prevention Procedures
RECOMMENDATION:

Adopt a Minute Order approving Administrative Policy 45.1: COVID-19 Prevention Procedures SUMMARY:

During the COVID-19 Local Emergency, the City adopted Emergency Policy No. 3: COVID-19 Prevention Program (CPP) to comply with Emergency Temporary Standards set forth by CalOSHA.

When the City’s Local Emergency regarding COVID-19 ends on February 28, 2023, the Emergency Policy will also terminate. CalOSHA has adopted permanent standards for the prevention of COVID-19 in the workplace, and the proposed policy will comply with the most recent standards as found in 8 CCR §3205. The proposed policy will also comply with certain sections of the California Labor Code regarding noticing requirements of COVID-19 cases in the workplace.

DISCUSSION:

CalOSHA adopted updates to its COVID-19 prevention regulations as found in 8 CCR §3205 that became effective February 3, 2023. The City’s previously issued Emergency Policy 3: COVID-19 Prevention Program complied with CalOSHA’s requirements, however the Emergency Policy automatically terminated with the end of the City’s Local COVID-19 Emergency on February 28, 2023. Staff has drafted an Administrative Policy to be a sub-policy to the City’s Injury and Illness Prevention Program. The proposed policy:
▪ Complies with all requirements as set forth by CalOSHA in 8 CCR §3205 regarding prevention, investigation, and response to COVID-19 in the workplace; ▪ Provides procedures for complying with Labor Code §6409.6 regarding notification to employees, contractors, and employee representatives of worksite exposures to COVID19; and B-3
▪ Provides procedures for complying with Labor Code §3212.88 regarding notification to the City’s worker’s compensation claims administrator of positive COVID cases in the workplace.

The regulations as adopted by CalOSHA will remain in effect until February 3, 2025, for prevention procedures and February 3, 2026, for record-keeping requirements. Certain Labor Code sections related to notifications and reporting are currently set to expire in January 2024.

These may be extended by legislative action or may sunset as currently written in the code. Staff will monitor and adjust the City’s compliance procedures as necessary and bring proposed policy amendments for Council consideration if/when modifications are warranted.

FINANCIAL IMPACT:

The proposed policy does not have any expected increased monetary exposure to the City beyond existing COVID-19 expenses and workforce impacts.

ALTERNATIVES:

The policy is written to comply with the workplace standards as set by CalOSHA. Council could direct staff to revise the policy to expand benefits or enact requirements stricter than those provided by CalOSHA.

ATTACHMENTS:

1. Administrative Policy 45.1: COVID-19 Prevention Procedures 1 CITY OF MADERA
Administrative Policy
Policy No. 45.1
Date Adopted: 3/1/2023
Date(s) Revised:

SUBJECT: COVID-19 PREVENTION PROCEDURES (CPP)
I. PURPOSE
The Division of Occupational Safety and Health (DOSH or Cal/OSHA) recognizes that COVID-19 constitutes a workplace hazard.

The purpose of the City of Madera’s (City) COVID-19 Prevention Procedures (CPP) is to establish, implement and maintain a program that addresses this work-related hazard in order to provide City employees a healthy and safe workplace as required under the California Occupational Safety and Health Act (Labor Code §§ 6300, et seq.) and associated regulations (8 C.C.R. § 3203 and 3205-3205.3).

Nothing in this CPP precludes the City from complying with federal, state, or local laws or public health order or guidance that recommends or requires measures that are more prescriptive and/or restrictive than are provided herein.

II. AUTHORITY AND RESPONSIBILITY
The City Manager has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all directors, managers, and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the procedures in a language they understand.

All employees are responsible for using safe work practices; following all directives, policies, and procedures; and assisting in maintaining a safe work environment.

III. SCOPE
Unless one of the exceptions noted in this section applies, this CPP applies to all City of Madera employees (hereinafter referred to as “employees”).

The following employees are exempt from coverage under the CPP: (1) Employees who are teleworking from home or a location of the employee’s choice that is not under the control of the City of Madera; (2) Employees who are working in or at a work location and do not have contact with any other individuals; and (3) Employees that because of their tasks, activities or work location have occupational exposure as defined by the Aerosol Transmissible Diseases (ATD) regulation (i.e., 8 C.C.R. § 5199).

IV. EFFECTIVE PERIOD
The CPP shall apply until February 3, 2025.
2 V. DEFINITIONS
For the purposes of the CPP, the following definitions shall apply:

A. “Close contact COVID-19 exposure” means the following, unless otherwise defined by regulation or order of the California Department of Public Health (“CDPH”). If so, the CDPH definition shall apply.

Employees who were wearing a Respirator as required by the City and who used such Respirator in compliance with Title 8, Section 5144 (hereinafter referred to as Section 5144) during contact with a COVID-19 Case will be deemed not to have had Close Contact COVID-19 exposure.

In indoor spaces of 400,000 or fewer cubic feet per floor, Close Contact is defined as sharing the same indoor airspace as a COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes) during the COVID-19 Case’s Infectious Period, as defined in this section, regardless of the use of face coverings.

In large indoor spaces greater than 400,000 cubic feet per floor, Close Contact is defined as being within 6 feet of the COVID-19 Case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case’s Infectious Period, as defined by this section, regardless of the use of face coverings.

For purposes of defining indoor spaces and calculating the applicable volume of the space, offices, suites, rooms, waiting areas, break or eating areas, bathrooms, or other spaces that are separated by floor-to-ceiling walls shall be considered distinct indoor spaces.

B. “COVID-19” means the disease caused by severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).

C. “COVID-19 Case” means a person who either: (1) Has a positive COVID-19 test; (2) Is subject to COVID-19-related order to isolate issued by a local or state health official; or (3) Has a positive COVID-19 diagnosis from a licensed health care provider; or (4) Has died due to COVID-19, in the determination of a local health department or per inclusion in the COVID-19 statistics of a county.

D. “COVID-19 Hazard” means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, sneezing, or procedures performed on persons which may aerosolize saliva or respiratory tract fluids.

E. “COVID-19 Symptoms” means fever of 100.4 degrees Fahrenheit or higher, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or 3 diarrhea, unless a licensed health care professional determines the person’s symptoms were caused by a known condition other than COVID-19.

F. “COVID-19 Test” means a test for SARS-CoV-2 that is: (1) Cleared, approved, or authorized, including in an Emergency Use Authorization (EUA), by the United States Food and Drug Administration (FDA) to detect current infection with the SARS-CoV-2 virus (e.g., a viral test); and (2) administered in accordance with the authorized instructions. (3) To meet the return-to-work criteria set forth in this CPP, a COVID-19 Test may be both self-administered and self-read if the test result can be independently verified (e.g., the employee can provide a time-stamped photograph of the test result).

G. “Exposed Group” means all employees at a work location, working area, or a common area at work, within employer-provided transportation covered by Section 3205.3, or residing within housing covered by Section 3205.2, where an employee COVID-19 Case was present at any time during the infectious period. A common area at work includes bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. The following exceptions apply:

1. Places where employees momentarily pass through, without congregating, is not a work location, working area, or a common area at work.

2. If the COVID-19 Case was part of a distinct group of employees who are not present at the workplace at the same time as other employees, for instance a work crew or shift that does not overlap with another work crew or shift, only employees within that distinct group are part of the Exposed Group.

3. If the COVID-19 Case visited a work location, working area, or a common area at work for less than 15 minutes during the infectious period, and the COVID-19 Case was wearing a Face Covering during the entire visit, other people at the work location, working area, or common area would not constitute part of the Exposed Group.

H. “Face Covering” means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers. A Face Covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face. A Face Covering may be clear or cloth with a clear plastic panel that otherwise meets this definition and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker’s mouth or facial expressions to understand speech or sign language respectively. A Face Covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

I. “Infectious Period” means the following time period, unless otherwise defined by CDPH regulation or order, in which case the CDPH definition shall apply:
4 1. For COVID-19 Cases who develop COVID-19 Symptoms: From two (2) days before the date of symptom onset until after both conditions are satisfied:
a. Ten (10) days have passed after symptoms first appeared, or through day five (5) if testing is negative on day five (5) or later; and b. Twenty-four (24) hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved.

2. For COVID-19 Cases who never develop COVID-19 Symptoms: From two (2) days before the positive specimen collection date through ten (10) days (or through day five (5) if testing negative on day five (5) or later) after the date on which the specimen for their first positive test for COVID-19 was collected.

J. “Respirator” means a respiratory protection device approved by the National Institute for Occupational Safety and Health (NIOSH) to protect the wearer from particulate matters, such as an N95 filtering facepiece respirator.

K. “Returned Case” means a COVID-19 Case who was excluded from work but returned after meeting requirements set forth in the CPP for return to work and did not develop any COVID-19 symptoms after returning. A person shall only be considered a Returned Case for thirty (30) days after the initial onset of COVID-19 symptoms or, if the person never developed COVID-19 symptoms, for thirty (30) days after the first positive test. If a period of other than thirty (30) days is required by a CDPH regulation or order, that period shall apply.

L. “Worksite,” for the limited purposes of COVID-19 prevention regulations only, means the building, store, facility, agricultural field, or other location where a COVID-19 Case was present during the infectious period. It does not apply to buildings, floors, or other locations of the employer that a COVID-19 Case did not enter.

M. For purposes of counting days in the application of the CPP for the Infectious Period, Return to Work criteria, Close Contact Exposure, or any other application in this CPP, the first day of COVID-19 Symptoms or the date the positive test specimen was collected, whichever occurs first, shall be considered Day Zero (0).

VI. APPLICATION OF THE CITY OF MADERA INJURY AND ILLNESS PREVENTION PROGRAM (IIPP)
COVID-19 is a recognized hazard in our workplace that is addressed through our IIPP, which will be effectively implemented and maintained to ensure the following:

A. When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards at City worksites and facilities:

1. All persons in our workplace are treated as potentially infectious, regardless of symptoms, vaccination status, or negative COVID-19 test results. 5 2. The City recognizes that COVID-19 is an airborne infectious disease and treats it as such. When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards, the City reviews applicable orders and guidance related to COVID-19 from the State of California and the Madera County Department of Public Health.COVID-19 prevention controls may include the following:
a. Providing remote work
b. Requiring physical distancing
c. Reducing the density of people indoors
d. Moving indoor tasks outdoors
e. Implementing separate shifts and/or break times
f. Restricting access to the work areas
g. Requiring employees to wear respirators such as n95 masks while indoors h. Limiting vehicle passengers
i. Requiring fresh air be allowed to pass through open windows when there are multiple vehicle occupants.

B. Training and instruction on COVID-19 Symptoms and prevention as well as the provisions of this CPP are provided as follows and will be documented in accordance with the City’s IIPP:

1. When the CPP is/was first established;

2. To all new employees by their respective department when they first report to work;

3. To all employees given new job assignments involving COVID-19 hazards and they have not been previously trained on said hazards;

4. Whenever new COVID-19 hazards are introduced to the workplace and represent a new hazard;

5. Whenever the City is made aware of a new or previously unrecognized COVID-19 hazard; and

6. For supervisors to familiarize themselves with the COVID-19 safety and health hazards to which employees under their immediate direction and control may be exposed.

C. Procedures for investigating COVID-19 illnesses at City workplaces include:

1. Investigation of COVID-19 Case
6 When the City is made aware of a COVID-19 Case at a City worksite, the supervisor of the specific worksite will undertake the following steps to investigate the COVID-19 Case and document the information on Form A, COVID-19 Case Investigation:
a. Determine the day and time the COVID-19 Case was last present at the workplace;
b. Determine, to the extent possible, the date of the COVID-19 Case’s positive COVID-19 Test(s) and/or diagnosis; and
c. Determine the date the COVID-19 Case first experienced one (1) or more COVID-19 Symptoms, if any were experienced.

2. Identification of and response to employees with COVID-19 Symptoms at the workplace
a. The City will identify and respond to persons with COVID-19 Symptoms at the workplace. Supervisors are trained on symptoms of COVID-19 and will investigate any observed COVID-19 Symptoms in employees present at the worksite.
b. Employees are trained on the COVID-19 Symptoms and will self-screen for symptoms prior to reporting to work. If employees experience COVID19 Symptoms, they are instructed to stay home or leave the workplace until their symptoms resolve. All absences related to COVID-19 symptoms must be reported to an employee’s supervisor consistent with other City leave policies.

D. City procedures for responding to COVID-19 Cases in the workplace include:

1. Immediate exclusion of COVID-19 Cases from the workplace a. The City will immediately exclude from the workplace all COVID-19 Cases and, in the event of an outbreak, all employees within the Exposed Group who had a Close Contact with a COVID-19 Case.
b. The City will not allow COVID-19 Cases to return to work unless and until the COVID-19 Case satisfies the following requirements:
i. COVID-19 Cases who do not develop COVID-19 Symptoms shall not return to work during their Infectious Period;
ii. COVID-19 Cases who develop COVID-19 Symptoms shall not return to work during the shorter of the following: (1) the Infectious Period; or (2) through ten (10) days after the onset of symptoms and at least twenty-four (24) hours have passed since a 7 fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medication.
c. The above requirements shall apply regardless of whether an employee has previously been excluded from the workplace or the City took other precautions in response to an employee’s Close Contact or membership in an exposed group.
d. Regardless of the employee’s vaccination status, previous infection, or lack of COVID-19 Symptoms, a COVID-19 Case shall wear a Face Covering in the workplace until ten (10) days have passed since the date that COVID-19 Symptoms began or, if the COVID-19 Case did not present COVID-19 Symptoms, from the date of their first positive COVID-19 Test.

2. Responding to employees who had a Close Contact
a. The City will review current CDPH guidance for employees who had a Close Contact, including guidance regarding required or recommended quarantines and other measures intended to reduce the transmission of COVID-19.
b. The City will develop, implement, and maintain effective policies in order to prevent transmission of COVID-19 by persons who had a Close Contact, including:
i. Immediate notification to close contacts of possible exposure once identified through Case Investigation;
ii. Following CDPH guidance regarding face coverings for Close Contacts;
iii. Following CDPH guidance regarding exclusion from the workplace for Close Contacts; and
iv. Requiring Close Contacts to self-screen for symptoms prior to reporting to work each day.

3. Adherence to isolation, quarantine, and exclusion orders a. If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the City will not allow any employee who is subject to such order to report to a City workplace until the employee satisfies the isolation or quarantine requirements or the order is lifted. b. If removal of an employee would create undue risk to a community’s health, the City of Madera will apply to CalOSHA for consideration of allowing the employee to continue to report to a City worksite. 8 c. In such cases, the City would implement effective control measures in order to prevent the transmission of COVID-19 in the workplace, including isolating the employee at the workplace and, if isolation is not feasible, using Respirators.

4. Information on leave and benefits available to excluded employees The City will provide any COVID-19 Case or Close Contact that is excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The City will provide the employee information on any benefits available under legally mandated sick leave, workers’ compensation law, local government requirements, the City’s own leave policies, and leave guaranteed by contract.

Such information is consolidated on Form B: COVID-19 Related Leave & Benefits that May be Available to You. Form B will be maintained and periodically reviewed by the Human Resources Department to ensure it is current and up-todate. The Human Resources Department will issue a revised Form B with the revision date clearly stated when/if any updates are made to the form.

VII. TESTING OF CLOSE CONTACTS
A. The City will make COVID-19 Tests available at no cost to all employees who had a Close Contact COVID-19 exposure at a City Worksite. Close Contact notifications will include information on how to access the testing.

B. The City will offer such employees COVID-19 Tests during paid time.

C. This section does not apply to Returned Cases.

D. This section does not preclude an employee from seeking COVID-19 Testing through alternative sources outside of normal work hours.

VIII. NOTICE OF COVID-19 CASES
A. Notice to Close Contacts

1. In the event of a known Close Contact, the City will notify employees and independent contractors who had a Close Contact, as well as any other employer with an employee who had a Close Contact. Notification will be made on Form C:

Notification of Close Contact Exposure to COVID-19.

2. The City will provide the notice as soon as possible after becoming aware of the Close Contact, and in no case longer than the time required to ensure the exclusion of the Close Contact, if required pursuant to the requirements for the exclusion of Close Contacts described in this CPP.

3. The responsible supervisor will ensure Form C is issued when applicable upon knowledge of information that would initiate furnishing the form. 9 B. Notice of workplace exposures

1. When Labor Code section 6409.6 or any successor law is in effect, in the event of a workplace COVID-19 exposure, the City will provide notice to employees, partner agencies with shared workspace, and the employers of independent contractors who were present at the Worksite at the same time as the COVID-19 Case. The City will provide such notice in a form readily understandable to employees, as required by Labor Code section 6409.6. Notification will be made on Form D: Notification of COVID-19 Workplace Exposure as soon as possible, but no later than within 1 day of knowledge of a COVID-19 Case. The responsible supervisor will ensure Form D is issued when applicable upon knowledge of information that would initiate furnishing the form.

2. When Labor Code section 6409.6 or any successor law is in effect, the City will provide notice to the authorized representative, if any, of the COVID-19 Case and of any employee who is determined to be a Close Contact as a result of the COVID-19 Case. Notification will be made on Form E: Notification of COVID-19 Workplace Exposure - Representative as soon as possible, but no later than within 1 day of knowledge of a COVID-19 Case. The responsible supervisor will ensure Form E is issued when applicable upon knowledge of information that would initiate furnishing the form.

3. When Labor Code section 3212.88 or any successor law is in effect, in the event of a workplace COVID-19 Case that has been in the worksite within 14 days of testing positive, the City will provide notice to the workers compensation third party claims administrator, AIMS, of the COVID-19 Case and information required by the identified code section. Notification will be made on Form F:

AIMS COVID-19 Positive Test Report as soon as possible, but no later than within 3 days of knowledge of a COVID-19 Case. The responsible supervisor will ensure Form F is issued when applicable upon knowledge of information that would initiate furnishing the form.

IX. FACE COVERINGS
A. General Face Covering requirements

1. The City will make Face Coverings available to all employees and requires that such Face Coverings are worn when required by regulation or order from the CDPH or local health department. Employees may furnish their own Face Covering that meets the definition of Face Covering as provided in this policy.

2. When a CDPH regulation or order requires Face Coverings indoors, the City will require employees to wear Face Coverings in vehicles, unless expressly provided that Face Coverings need not be worn in such circumstances.

3. The City requires that employees’ Face Coverings be clean, undamaged, and worn over both the nose and mouth.
10 4. The City allows employees to use face shields to supplement, not supplant, Face Coverings.

B. Limited exceptions to Face Covering requirements
When the use of Face Coverings is required as a result of a regulation or order from the CDPH or local health department, the City’s policy provides for the following exceptions to the face covering requirement:

1. When an employee is alone in a room (e.g., alone in an office or another space with walls that extend from the floor to the ceiling and a door that may be closed in order to close the space to others) or vehicle;

2. While actually eating or drinking at the workplace, provided employees are at least six (6) feet apart and that the City has maximized the supply of outside or filtered air to the area.

3. While the employee is wearing a Respirator required by the City and the Respirator is being used in compliance with CCR, Title 8 section 5144.

4. Employees who cannot wear Face Coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. In such a circumstance, the employees shall wear an effective non-restrictive alternative, such as a face shield with a drape on the bottom, if the condition or disability permits it. Medical documentation is required to meet this exception and alternatives will be explored to ensure a safe workplace for all employees.

5. During specific tasks which cannot feasibly be performed with a Face Covering.

This exception is limited to the time period in which such tasks are actually being performed.

6. If an employee is not wearing a Face Covering pursuant to the exceptions in subsections 4 and 5, above, the City will assess COVID-19 Hazards and take action as necessary based on General Industry Safety Orders, including Sections 3205 and 3203.

C. The City will not prevent or discourage employees from wearing Face Coverings The City will not prevent or discourage any employee from wearing a Face Covering, including a Respirator, when the use of such a Face Covering is not required by a regulation or order from the CDPH or local health department.

Notwithstanding the above, the City may prevent an employee from wearing a Face Covering if the use of such Face Covering would create a safety hazard.

X. RESPIRATORS
A. Upon request, the City shall provide any employee who is working indoors or in a 11 vehicle with more than one person a Respirator for the employee’s voluntary use. The City will provide such Respirators at no cost to the employee and encourage the requesting employees to use them.

B. The City will not provide an employee a Respirator if the City determines that the employee’s use of such Respirator will itself create a hazard.

C. If the City determines that any voluntary Respirator use is permissible, the City will provide the employee information contained in Appendix D to Title 8, Section 5144 (“Information for Employees Using Respirators When Not Required Under the Standard”). The City will ensure that the employee is provided with a Respirator of the correct size, that the employee is trained how to properly wear the Respirator provided, that the employee knows how to perform a seal check according to the manufacturer’s instructions each time a Respirator is worn, and that the employee understands that facial hair interferes with a seal.

D. Further, if/when an employee requests a respirator for voluntary use, the department head of that employee’s department will designate a program administrator who is qualified by appropriate training or experience that is commensurate with the complexity of the program to administer or oversee the Respiratory protection program and conduct the required evaluations of program effectiveness.

E. As part of the provision of Respirators, the City will establish and implement those elements of a written Respiratory protection program necessary to ensure that any employee using a Respirator voluntarily is medically able to use that Respirator, and that the Respirator is cleaned, stored, and maintained so that its use does not present a health hazard to the employee.

F. The City will provide Respirators, training, and medical evaluations at no cost to the employee.

XI. VENTILATION
A. Ventilation of indoor workplaces

1. The City will monitor and review CDPH and Cal/OSHA guidance regarding ventilation for indoor workplaces, including, but not limited to, the CDPH “Interim Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments.”

2. The City will develop, implement, and maintain effective methods to prevent transmission of COVID-19, including one or more of the following actions to improve ventilation:
a. Maximize the supply of outside air to the extent feasible, except when the United States Environmental Protection Agency (“EPA”) Air Quality Index (“AQI”) is greater than 100 for any pollutant or if opening windows 12 or maximizing outdoor air by other means would cause a hazard to employees, for instance from excessive heat or cold.
b. In buildings and structures with mechanical ventilation, filter circulated air through filters at least as protective as Minimum Efficiency Reporting Value (“MERV”)-13, or the highest level of filtration efficiency compatible with the existing mechanical ventilation system. The City has MERV-13 or higher filters at Fire Station 58 and the Transit Facility. All other sites have the highest filters that the various systems can support. c. Use High Efficiency Particulate Air (“HEPA”) filtration units in accordance with manufacturers’ recommendations in indoor areas occupied by employees for extended periods, where ventilation is inadequate to reduce the risk of COVID-19 transmission. The City uses standalone HEPA filtration units at various indoor locations including: two at City Hall, one at Public Works, two at Engineering, and three at the Wastewater Treatment Plant.

B. Maximization of outdoor air in vehicles
The City will require that employees who use vehicles for work-related purposes maximize the supply of outside air inside the vehicle to the extent feasible, except when doing so would cause a hazard to employees or expose them to inclement weather.

C. City compliance with the regulatory requirements regarding mechanical ventilation systems, including mechanically-driven Heating, Ventilating and Air Conditioning (“HVAC”) systems
The City will review and comply with relevant requirements provided for in Title 8, Section 5142 and 5143 concerning “Mechanically Driven Heating, Ventilating and Air Conditioning (“HVAC”) Systems to Provide Minimum Building Ventilation” and “General Requirements of Mechanical Ventilation Systems,” respectively.

XII. REPORTING AND RECORDKEEPING
A. Form A, COVID-19 Case Investigation will be used to keep a record of and track all COVID-19 Cases.

Case investigation records will be submitted by the investigating supervisor to Human Resources via email to [email protected] and kept and retained for two years beyond the period in which it is necessary to meet the requirements of CCR, Title 8, sections 3205, 3205.1, 3205.2, and 3205.3.

B. Forms C, D, and E for Notice of COVID-19 Cases and Exposure will be used to keep record of and track all COVID-19 Case Notifications.
13 Copies of Case Notification Notices required by subsection 3205(e) will be submitted by the investigating supervisor to Human Resources via email to [email protected] and kept in accordance with Labor Code section 6409.6 or any successor law.

C. Form F: AIMS COVID-19 Positive Test Report will be used to keep record of and track reporting of COVID-positive test results in compliance with Labor Code section 3212.88 or any successor law.

Positive Test Reports will be submitted to AIMS by the investigating supervisor via email to [email protected] and a copy will be provided to Human Resources via email to [email protected] and kept in accordance with Labor Code section 3212.88 or any successor law.

D. Personal identifying information of COVID-19 cases or persons with COVID-19 symptoms, and any employee medical records required to comply with the CPP, shall be kept confidential unless disclosure is required or permitted by law. Unredacted information on COVID-19 cases shall be provided to the local health department with jurisdiction over the workplace, CDPH, the Division, and NIOSH immediately upon request, and when required by law.

XIII. COVID-19 OUTBREAKS
A. Application

1. This section applies if three or more employee COVID-19 Cases within an Exposed Group visited the same worksite during their infectious period at any time during a 14-day period, unless a California Department of Public Health (CDPH) regulation or order defines outbreak using a different number of COVID19 cases and/or a different time period, in which case this section applies when the number of cases at the worksite constitutes an outbreak under CDPH’s definition.

2. This section will stay in effect until there are one or fewer new COVID-19 cases detected in the exposed group for a 14-day period.

B. COVID-19 Testing

1. The City will immediately provide access to COVID-19 testing at no cost to our employees within the exposed group, regardless of vaccination status, during employees’ paid time, except for Returned Cases and employees who were not present at the workplace during the relevant 14-day period(s).

2. Additional testing will be made available on a weekly basis to all employees in the exposed group who remain at the workplace.

3. Employees who had close contacts as determined by the Case Investigation must have a negative COVID-19 test taken within three to five days after the close 14 contact or will be excluded and follow the return-to-work requirements starting from the date of the last known close contact.

C. Face Coverings
Employees in the exposed group, regardless of vaccination status, will wear face coverings when indoors, or when outdoors and less than six feet from another person, unless one of the exceptions in the CPP applies.

D. Respirators
Employees will be notified of their right to request and receive a respirator for voluntary use, as stipulated in the CPP.

E. COVID-19 Investigation, Review, and Hazard Correction When an outbreak is determined to have occurred, the investigating supervisor and department director will perform a review of potentially relevant COVID-19 policies, procedures and controls, and implement changes as needed to prevent further spread of COVID-19 when this addendum initially applies and periodically thereafter. The investigation, review, and changes must be documented on Form G: COVID-19 Outbreak Investigation and include:

1. Investigation of new or unabated COVID-19 hazards including:
a. City leave policies and practices and whether employees are discouraged from remaining home when sick.
b. City COVID-19 testing policies.
c. Insufficient supply of outdoor air to indoor workplaces. d. Insufficient air filtration.
e. Insufficient physical distancing.

2. The review must be updated every 30 days as long as outbreak status continues to apply:
a. In response to new information or to new or previously unrecognized COVID-19 hazards.
b. When otherwise necessary.

3. Any changes implemented to reduce the transmission of COVID-19 based on the investigation and review, which may include:
a. Moving indoor tasks outdoors or having them performed remotely. b. Increasing the outdoor air supply when work is done indoors. c. Improving air filtration.
15 d. Increasing physical distancing to the extent feasible. e. Requiring respiratory protection in compliance with CCR, Title 8 section 5144.
f. Other applicable controls.

F. Ventilation
Buildings or structures with mechanical ventilation will have recirculated air filtered with Minimum Efficiency Reporting Value (MERV)-13 or higher efficiency filters, if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, filters with the highest compatible filtering efficiency will be used. High Efficiency Particulate Air (HEPA) air filtration units will be used in accordance with manufacturers’ recommendations in indoor areas occupied by employees for extended periods, where ventilation is inadequate to reduce the risk of COVID-19 transmission.

These ventilation requirements will continue to be implemented after the outbreak has passed and CCR, Title 8 section 3205.1 is no longer applicable.

G. Major Outbreaks
In addition to the above requirements, if twenty (20) or more employee COVID-19 Cases within an Exposed Group visited the same worksite during their infectious period at any time during a 30-day period, the following will apply:

1. The COVID-19 testing will be required of all employees in the exposed group, regardless of vaccination status, twice a week or more frequently if recommended by Madera County Department of Public Health. Employees in the exposed group will be tested or excluded and follow the CPP return to work requirements. The twice a week testing requirement ends when there are fewer than three (3) new COVID-19 cases in the exposed group for a 14-day period. The weekly testing requirement will be followed until there are one (1) or fewer new COVID-19 cases in the exposed group for a 14-day period.

2. The Major Outbreak will be reported to Cal/OSHA.

3. The City will provide respirators for voluntary use to employees in the exposed group, encourage their use, and train employees according to CCR, Title 8 section 5144(c)(2) requirements.

4. Any employees in the exposed group who are not wearing respirators as required will be separated from other persons by at least six feet, except where it can be demonstrated that at least six feet of separation is not feasible, and except for momentary exposure while persons are in movement. Methods of physical distancing include:
a. Telework or other remote work arrangements.
16 b. Reducing the number of persons in an area at one time, including visitors. c. Visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel. d. Staggered arrival, departure, work, and break times. e. Adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees.

When it is not feasible to maintain a distance of at least six feet, individuals will be as far apart as feasible.

Form A: COVID-19 Case Investigation

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Instructions to investigating supervisor:

This form and related instructions have been prepared to assist you in following the City’s adopted COVID-19 Prevention Procedures (CPP) and comply with requirements set forth by Cal/OSHA and the California Labor Code.

Please read all instructions and questions carefully. If you have any questions as you complete this form and any required notices, please contact either Eric Battles or Wendy Silva in Human Resources.

Use this form when an employee notifies you that they meet the definition of a COVID Case as defined in the City’s CPP. All questions should be answered in the context of the City’s adopted CPP. Please ensure you have reviewed the CPP definitions and required actions related to receiving notice of a COVID-19 Case before proceeding.

Step 1. Complete Form A: COVID-19 Case Investigation and document on this form.

Step 2. Provide the COVID Case with Form B: COVID-19 Related Leave & Benefits that May be Available to You
Step 3. If applicable, complete and provide Form C: Notification of Close Contact Exposure to COVID-19 to anyone identified in your investigation as a close contact. This may include employees, contractors, and/or employees of other agencies who were at your worksite. Please note that Form B: COVID-19 Related Leave & Benefits that May be Available to You should be attached to the Form C notification.

Step 4. If applicable, complete and provide Form D: Notification of COVID-19 Workplace Exposure to anyone who was at the worksite when the COVID Case was present during the COVID Case’s infectious period. This may include contractors or partner agency employees.

Step 5. If applicable, complete and provide Form E: Notification of COVID-19 Workplace Exposure - Representative to bargaining unit representatives of the COVID Case and of any Close Contact employees who receive Form C. Please note that Form B: COVID-19 Related Leave & Benefits that May be Available to You should be attached to the Form D notification.

Step 6. If applicable, complete and submit to AIMS via email Form F: AIMS COVID-19 Positive Test Report.

Step 7. Submit the completed Form A: COVID-19 Case Investigation and copies of all notifications generated (Forms C-F) to Human Resources via email to [email protected].

Step 8. If the COVID-19 Case was in the workplace during their Infectious Period, make arrangements for cleaning and disinfection of the applicable worksite areas.

Please remember that all personal identifying information of COVID-19 Cases or symptoms must be kept confidential unless required to be disclosed by law.

Form A: COVID-19 Case Investigation

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1. COVID Case Information. Complete all questions in table.

Employee Name
Job Title
Date notification of COVID Case was received by City
Date investigation commenced
Date investigation concluded
Date positive COVID test specimen was collected
Date positive test result was received by the employee
Date positive test result was reported to the employer
Date employee experienced first COVID symptom(s)
Date and time employee was last present in the workplace

2. COVID Case work location(s) prior to Exclusion from Work. a. During the Infectious Period (review definition in CPP). Attach additional sheets if necessary.

Worksite Name & Address
Highest # of
Employees in last
45 days:

Date at
Worksite
Shift
(if applicable)
b. During the 14 days preceding Covid Case’s last day at the worksite if the employee reported a positive COVID-19 test or the supervisor is otherwise aware of positive COVID-19 status. List any worksites not already listed in 2a. Attach additional sheets if necessary.

Worksite Name & Address
Highest # of
Employees in last
45 days:

Date at
Worksite
Shift
(if applicable)
Form A: COVID-19 Case Investigation

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3. List all interactions the employee recalls with co-workers, colleagues, or contractors during the Infectious Period. Include information pertaining to when, where, duration, and exposure controls that were utilized (i.e. mask, social distancing). Attach additional sheets if necessary.

Name of Individual Date Duration
Describe Location & Any Exposure
Controls

4. Based on the information provided in Question 6, list employees, colleagues, or contractors who are determined to be a Close Contact and must be provided notice. Review CPP Definition of Close Contact before answering this question.

5. In your review of information provided by the COVID Case and the City’s CPP, did any workplace condition(s) contribute to the spread of COVID-19? If yes, explain.

6. If the exposure occurred in the workplace, or if the COVID Case was in the workplace during the Infectious Period, what additional controls or measures can be put in place to reduce COVID-19 exposure beyond those already in place?
Form A: COVID-19 Case Investigation

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7. Required Notification Confirmations
a. Provide Form B: COVID-19 Related Leave & Benefits that May be Available to You to the COVID Case.

Date Form B was provided to COVID Case:
b. Complete and provide Form C: Notification of Close Contact Exposure to COVID-19 to any Close Contacts identified in your answer to Question #4. For City Employees, Form B: COVID-19 Related Leave & Benefits that May be Available to You must be provided along with Form C.

If applicable, date Form C was provided to Close Contacts:
c. Complete and provide Form D: Notification of COVID-19 Workplace Exposure to employees, contractors, and employees of other agencies working in shared space who reported to the worksites listed in your answer to Question #2a on the applicable dates of the Infectious Period.

If applicable, date Form D was provided to employees:
d. Complete and provide Form E: Notification of COVID-19 Workplace Exposure - Representative to the appropriate bargaining unit representative of a COVID-19 Case or any employee who received Form C notification for Close Contacts.

If applicable, date Form E was provided to representative:
e. Complete and submit Form F: AIMS COVID-19 Positive Test Report for any worksites listed in your answer to Question #2a and #2b if the employee reports a positive COVID Test. This is a knew or should have known standard for supervisors per the Labor Code.

If applicable, date Form F was submitted to AIMS:
f. Submit your COVID Case Investigation and copies of any forms generated (Forms D-F) to [email protected].
g. I have arranged or am taking care of cleaning and disinfecting the worksite.

Not applicable Yes No
Investigator Name: Job Title:

Investigator Signature:

Form B: COVID-19 Related Leave & Benefits that May be Available to You All other terms and conditions of personnel policies and MOU provisions shall remain in effect. Contact HR with questions at x8704 from a City phone, or (559) 661-5400, option 8.

Updated: 02/28/23
Existing Paid Leave Options
• Use: Depending on the employee’s applicable Memorandum of Understanding (MOU) and the Personnel Rules, regular sick leave, vacation, administrative leave, banked holiday, floating holiday, or compensatory time off (CTO) may be used in order to remain in a paid status while recommended by the California Department of Public Health (CDPH) to isolate (COVID-19 positive, symptomatic and/or awaiting a test/diagnosis, etc.). • Eligibility: Must have the applicable time available in leave banks and be eligible to use per the applicable MOU or Personnel Rule.
• How to Apply: Follow normal timesheet procedures for requesting paid leave.

Family and Medical Leave Act (FMLA)/ California Family Rights Act (CFRA) • Eligibility: Worked for the City at least 12 months and worked at least 1,250 hours within that timeframe. Has not used the leave in the last 12 months. • FMLA Limits: 12 weeks job-protected, unpaid leave, for employee’s own serious health condition that make the employee unable to perform the essential functions of his or her job, or to care for employee’s spouse, child, or parent who has a serious health condition • CFRA Limits: same as FMLA Limits above, but adds child (to include a biological, adopted, or foster child, a stepchild, a legal ward, or a child of an employee or the employee’s domestic partner, or a person to whom the employee stands in loco parentis), registered domestic partner, grandparent, grandchild, sibling, and parent (including biological, foster, or adoptive parent, a parent-in-law, a stepparent, a legal guardian, or other person who stood in loco parentis to the employee when the employee was a child) • How to File: Submit request to HR, subject to approval and additional paperwork from a doctor
Workers’ Compensation
• Eligibility: When COVID-19 is contracted in the performance of work duties (does not apply when an employee is working from home). An investigation will be conducted to determine where COVID-19 was likely contracted.
• Limits: Temporary Total Disability (TTD) or 4850 benefits (if eligible) are paid if the employee is actually experiencing a COVID-19 related-illness. Positive PCR test is required. • How to File: Complete DWC-1 and return to supervisor.

Form C: Notification of Close Contact Exposure to COVID-19

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Today’s Date:

Applicable City of Madera Worksite Name & Address:

The City of Madera (City) has determined that you are a Close Contact to a known COVID-19 Case at the identified City worksite. Based on our investigation, the Close Contact occurred on . The City received notice of the COVID-19 Case status on and immediately commenced a COVID Case Investigation.

The City is providing this notice as quickly as possible and certain elements of the investigation may still be pending further evaluation.

Due to your exposure to COVID-19, you should obtain a COVID-19 test unless you have recently recovered from COVID-19 within the last 30 days. To ensure the test provides valid results the test should be administered 3-5 days after last exposure. You may register for free testing through Madera County at the link: https://go.oncehub.com/MCDPH. You may also find additional testing resources at https://myturn.ca.gov.

1. All employees who are Close Contacts must:
a. Self-screen for COVID-19 symptoms each day before reporting to work for 10 days from last exposure.
b. Wear a well-fitting mask (N95, KN95 or similar) around others for a total of 10 days, especially in indoor settings.

2. If you test positive for COVID-19 or experience COVID Symptoms, you must isolate, regardless of vaccination status, previous infection, or lack of symptoms. Isolation includes:
a. Stay home for a least 5 days.
b. Isolation can end after day 5 if symptoms are not present or are resolving, and a diagnostic specimen collected on day 5 or later tests negative. c. If unable to test or choose not to test, and symptoms are not present or are resolving, isolation can end after day 10.
d. If fever is present, isolation should be continued until 24 hours have passed without a fever and without using fever-reducing medication. e. If symptoms other than fever are not resolving, continue to isolate until symptoms are resolving or until after day 10.
f. Wear a well-fitting mask (N95, KN95 or similar) around others for a total of 10 days, especially in indoor settings.

Please provide notice to the City as soon as possible if you are unable to report to work because of one of the above circumstances. If the nature of your job permits you to telework, you should discuss the possibility of doing so with your supervisor or manager.

Form C: Notification of Close Contact Exposure to COVID-19

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If you are unable to report to work for one of the reasons identified above, you may be eligible and qualified to receive statutory or agency-provided leave and benefits during your time away from work. Your ability to telework may affect eligibility for such leaves and benefits. Please find attached a notice providing information about some of the leaves that may be available depending on your particular circumstance. Eligibility for the leaves and/or benefits is governed by applicable statutes for such leaves and/or benefits, as well as the City’s policies regarding such leaves and/or benefits. If you would like more information on potentially applicable leaves or benefits, please contact the City’s Department of Human Resources at (559) 661-5400, option 8.

The City of Madera’s Plan for Cleaning and Disinfecting the Workplace As the City continues to investigate the specific locations where the COVID-19 positive individual was present, the City will begin to implement a cleaning and disinfection plan pursuant to guidance from the CDC.

If you would like more information on the specific cleaning and disinfecting steps that will be taken, the name, phone number, and email address for the investigating supervisor or appropriate department contact is:

Discrimination and Retaliation Protections While on Leave The City will not discriminate or retaliate against City employees who qualify for any leaves and/or benefits, nor against any employee for disclosing the results of a positive COVID-19 test or diagnosis or any order to the employee to quarantine or isolate for reasons related to COVID-19.

Attachment:

1. CPP Form B: COVID-19 Related Leave & Benefits that May be Available to You Form D: Notification of COVID-19 Workplace Exposure

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Today’s Date:

Applicable City of Madera Worksite Name & Address:

Applicable Date(s) of Workplace Exposure:

The City of Madera (City) has determined that you and a known COVID-19 Case were both present at the identified City worksite during the COVID-19 Case’s infectious period on the date or dates noted above. The City is providing this notice as quickly as possible and certain elements of the investigation may still be pending further evaluation. At this time, you are not determined to be a Close Contact unless you receive specific notice of such.

Due to your exposure to COVID-19, you are encouraged to obtain a COVID-19 test unless you have recently recovered from COVID-19 within the last 30 days. To ensure the test provides valid results the test should be administered 3-5 days after last exposure. City employees and their family members may register for free testing through Madera County at the link:
https://go.oncehub.com/MCDPH. You may also find additional testing resources at https://myturn.ca.gov.

If you test positive for COVID-19 or experience COVID Symptoms, you must isolate, regardless of vaccination status, previous infection, or lack of symptoms. Isolation includes:

1. Stay home for a least 5 days.

2. Isolation can end after day 5 if symptoms are not present or are resolving, and a diagnostic specimen collected on day 5 or later tests negative.

3. If unable to test or choose not to test, and symptoms are not present or are resolving, isolation can end after day 10.

4. If fever is present, isolation should be continued until 24 hours have passed without a fever and without using fever-reducing medication.

5. If symptoms other than fever are not resolving, continue to isolate until symptoms are resolving or until after day 10.

6. Wear a well-fitting mask (N95, KN95 or similar) around others for a total of 10 days, especially in indoor settings.

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depending on your particular circumstance. Eligibility for the leaves and/or benefits is governed by applicable statutes for such leaves and/or benefits, as well as the City’s policies regarding such leaves and/or benefits. If you would like more information on potentially applicable leaves or benefits, please contact the City’s Department of Human Resources at (559) 661-5400, option 8.

Form E: Notification of COVID-19 Workplace Exposure - Representative

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Today’s Date:

Bargaining unit:

Applicable City of Madera Worksite(s) Name & Address:

Applicable Date(s) of Workplace Exposure:

Notification type (check all that apply):

Close Contact
Confirmed COVID-19 Case
The City of Madera (City) has determined that an employee represented by your bargaining unit is a COVID-19 Case or a Close Contact, as indicated above. The City is providing this notice as quickly as possible and certain elements of the investigation may still be pending further evaluation. If a COVID-19 Case was onsite at a City worksite during their Infectious Period, the City has provided notices to applicable employees. Any employee determined to be a Close Contact has also received notice. The COVID-19 Case and Close Contacts, if applicable, have received a copy of Form B: COVID-19 Related Leave & Benefits that May be Available to You.

COVID-19 Positive Test Report
Please complete one report for each positive COVID-19 test. Submit by email to [email protected] or by fax to (916) 563-1919.

Note: This report does not generate a claim, nor does a claim qualify as a report. To submit a claim, please follow your internal reporting procedures.

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Page 2 of 2 ends

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Form G: COVID-19 Outbreak Investigation

Page 1 of 1 ends

City Worksite Name & Address:

Investigating Supervisor Name:

Department Director Name:

Date outbreak commenced:

Date outbreak investigation occurred:

Please answer the following questions:

Required Questions Department Answer
Are employees encouraged to stay home when sick?
Are employees encouraged to seek a COVID-19 test if symptomatic? Are employees encouraged to seek a COVID-19 test if they are identified as a Close Contact?
Have you ensured or investigated whether the supply of outdoor air to indoor workplaces has been maximized?
Have you ensured or investigated whether air is filtered when passing through the HVAC system?
Do you encourage physical distancing as a method of preventing the spread of COVID-19?
Are employees allowed to voluntarily wear face coverings? Are employees trained in procedures to prevent the spread of COVID-19? Date of last department training on CPP and prevention of COVID-19 Did any existing conditions in the workplace or employee behavior contribute to the current COVID19 Outbreak status? Please list any measures you will be taking in response to the current COVID-19 Outbreak at your worksite:

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Second Amendment to Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main RECOMMENDATION:

Adopt a Resolution Approving Amendment No. 2 to the Consulting Services Agreement with Carollo Engineers for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main to extend the Agreement including an updated fee schedule SUMMARY:

On September 5, 2018, Council approved an agreement with Carollo Engineers, Inc. (Carollo) for professional engineering design services for a new water storage tank, pump station, and transmission main, which included a Base Fee and optional Extra Services, for a Total Fee of $362,430. On April 21, 2021, the City approved Amendment No. 1, which extended the agreement to December 30, 2022. Delays in purchasing real property related to this project require the design agreement’s extension to April 25, 2024.

It is noted that adopting the proposed 2023 Fee Schedule will increase costs for the remaining work by $51,013; however, a corresponding reduction of the Base Fee and Optional Task work items will offset extra costs. These changes to the contract will not affect the Total Fee, which remains at $362,430.

DISCUSSION:

The scope of work for the original agreement with Carollo covers the initial preliminary design phase and environmental review. Detailed design and bidding support services will be included in a future contract amendment after the preliminary design has been completed and approved by Council.

B-4
Early in the process, Carollo coordinated with Akel Engineering, the City’s Water Master Plan and Modeling Consultant, for projected system demands and modeling analyses. Council was presented with tank sizing, configuration, and phasing options. More recent efforts have focused on tank location and evaluation of potential sites. The City is pursuing land acquisition for the tank site. The process for acquiring land is lengthy and requires site selection, appraisals, and offers to acquire property. The land acquisition process must be completed prior to the final design work. The land acquisition process has delayed the design contract, resulting in the need for Carollo to extend the design contract. Carollo agrees to extend the contract to April 25, 2024, for the completion of this work under the original terms, subject to the inclusion of the updated fee schedule.

Since 2018, when the original contract was awarded, Carollo’s Standard Fee Schedule has risen 21 percent. To date, 45 percent of the work has been completed. The cost for the remaining work totals $242,917. Completing the remaining work at the 2023 Carollo Fee Schedule will increase project costs by $51,013. While the 2023 Fee schedule has increased costs, several Tasks within the original project work scope have been reduced, this includes:
▪ Reduction in Design Tasks
▪ Optional Funding Application Assistance and
▪ Engineering Standards Development.

The net effect is that the overall project contract with Carollo is unchanged and remains at $362,430.

The remaining activities under the current agreement include final tank site selection, preparation of the environmental document, preliminary pipeline routing designs, project phasing, delivery, and budgetary cost estimate.

FINANCIAL IMPACT:

Funding for City Project W-T-0001 includes in the Fiscal Year 2022/23 Capital Projects Budgets from Water Utility Funds (i.e., water utility ratepayers). Staff identified $454,700 in the City’s Capital Project budget for said improvements.

ALTERNATIVES:

Should Council not approve the Amendment, the further direction would be needed for Staff to proceed with the Project.

ATTACHMENTS:

1. Resolution
Exhibit A – Amendment No. 2 to Agreement
Attachment A, 2023 Carollo Fee Schedule
Attachment 1
Resolution
RESOLUTION NO. 23 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH CAROLLO
ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING DESIGN SERVICES

FOR A WATER STORAGE TANK, PUMP STATION, AND TRANSMISSION

MAIN FOR THE CITY OF MADERA
WHEREAS, the City of Madera has identified in the 2014 Water System Master Plan a new ground-level storage tank, pump station and associated transmission mains in northeast Madera (Project); and
WHEREAS, the Project is included in the FY 2022/23 Budget for Capital Projects: and WHEREAS, the City of Madera entered into an agreement on September 5, 2018 with Carollo Engineers, Inc. for professional engineering design services for the Project (Agreement); and
WHEREAS, the City of Madera entered into an Amendment No. 1 to Agreement on April 21, 2021 with Carollo Engineers, Inc. to extend the terms of the agreement to December 30, 2022; and
WHEREAS, it is necessary to extend the term of the Agreement to complete the scope of work as defined in the Agreement and to update the fee schedule.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby finds, orders, and resolves as follows:

1. The recitals listed above are true and correct.

2. The City approves Amendment No. 2 to the Agreement with Carollo Engineers, Inc. for Professional Engineering Design Services Agreement, a copy of which is attached hereto as Exhibit “A” and incorporated by reference.

3. The Resolution is effective immediately upon adoption. * * * * * * * * * * *

EXHIBIT A
Amendment No. 2
Agreement with Carollo Engineers for Water Storage Tank, Pump Station, and Transmission Main
AMENDMENT NO. 2
AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR PROFESSIONAL ENGINEERING DESIGN

SERVICES FOR A WATER STORAGE TANK, PUMP STATION, AND TRANSMISSION MAIN FOR

THE CITY OF MADERA
This Amendment No. 2 to the Professional Engineering Services Agreement (“Amendment No. 2”) is entered between the City of Madera, a Municipal Corporation (“City”), and Carollo Engineers, Inc., located in Fresno CA, (“Consultant”).

R E C I T A L S
WHEREAS, on September 5, 2018, City and the Consultant entered into an Agreement for professional engineering services for a water storage tank, pump station, and transmission main (“Agreement”); and
WHEREAS, on April 21, 2021, City and the Consultant entered into an Amendment No. 1 to Agreement for professional engineering services for a water storage tank, pump station, and transmission main (“Amendment No. 1 to Agreement”) to extend the contract completion date to December 30, 2022; and
WHEREAS, City and Consultant wish to amend the term of the Agreement to allow for completion of the professional engineering services as described in the Agreement including approval of an updated fee schedule.

A G R E E M E N T
Based on the foregoing recitals, the Parties hereto mutually agree as follows:

A. SECTION 11. TIME OF COMPLETION Subsection D is amended as follows: “The expiration date of the Agreement is extended to April 25, 2024.”
B. EXHIBIT C, “Hourly Rate Schedule” shall be replaced with Attachment A “Carollo Engineers, Inc. Fee Schedule” dated January 1, 2023, which shall be applicable to all work commencing January 1, 2023.

C. Any work provided and payments made during the expired period are hereby ratified by the City pursuant to Exhibit C, dated January 1, 2023.

D. Except as amended by this Amendment No. 2, all other terms, and conditions of the Agreement, as amended, remain in full force and effect.

E. This Amendment No. 2 to the Agreement shall be effective upon full execution by both parties.
(SIGNATURES ON NEXT PAGE)

CITY OF MADERA
A municipal corporation of
the State of California
By: _________________________________
Santos Garcia, Mayor
Date: _______________________________
CAROLLO ENGINEERS, INC.

By: _________________________________
By: _________________________________
Date: _______________________________
ATTEST:

By: _________________________________
Alicia Gonzales, City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: _________________________________
Hilda Cantu Montoy, City Attorney
Date: _______________________________

ATTACHMENT A
2023 Carollo Fee Schedule
CAROLLO ENGINEERS, INC.

FEE SCHEDULE
As of January 1, 2023
Hourly Rate
Engineers/Scientists
Assistant Professional $200.00
Professional 251.00
Project Professional 296.00
Lead Project Professional 314.00
Senior Professional 339.00
Technicians
Technicians 150.00
Senior Technicians 218.00
Support Staff
Document Processing / Clerical 127.00
Project Equipment Communication Expense
(PECE) Per DL Hour

14.00 Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate
Effective January 1, 2023
$.625 per mile
Subconsultant cost + 10%
Other Direct Cost cost + 10%
Expert Witness Rate x 2.0
This fee schedule is subject to annual revisions due to labor adjustments.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: ___________ Dino Lawson, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of an Officer Wellness and Mental Health grant award from the Board of State and Community Corrections
RECOMMENDATION:

Adopt a Resolution accepting the grant award in the amount of $40,720.79 SUMMARY:

California Assembly Bill 178 (AB 178), the Budget Act of 2022, provided funding for the Officer Wellness and Mental Health Grant Program for the purpose of improving officer wellness and expanding mental health sources. The Board of State and Community Corrections (BSCC) is administering the program and awarding grant amounts to public safety agencies based on a formula provided by the California Department of Finance. Per this schedule, the City is scheduled to receive $40,720.79. As a recipient of these funds, the City will be required to submit annual reports in December 2023 and 2024, with a final report due December 2025 detailing expenditures and the impact each investment had on officer wellness. The proposed resolution accepts the grant. Staff is currently developing an expenditure plan for the funds and will bring the expenditure plan for future consideration by the City Council once all options have been considered and vetted.

DISCUSSION:

The California Budget Act of 2022 made appropriations for the support of the state government for the 2022-23 fiscal year. AB 178 amended the Budget Act of 2022 by amending, adding, and repealing items of appropriation and making other changes. Section 172 of AB 178 amended Item 5227-121-0001 of Section 2.00 of the Budget Act of 2022 to make $50 million available for the Officer Wellness and Mental Health Grant Program for the purpose of improving officer wellness and expanding mental health sources. For purposes of the grant, officer is as defined in Penal Code 830.1, which for the City would be sworn police officers. The grant program will be B-5
administered by the Board of State and Community Corrections, with funds allocated based on a schedule provided by the California Department of Finance. Based on the published schedule, provided as Attachment 1 to this report, the City will receive $40,720.79.

The funds must be expended for activities designed to improve officer wellness and expand mental health sources. The grant outlines the following as approved activities:
 Establishing or expanding officer wellness units
 Establishing or expanding peer support units
 Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement
 Expanding multiagency mutual aid programs focused on officer wellness and mental health
 Other programs and services that are evidence-based or have a successful track record of enhancing officer wellness
The City will receive the funds upfront rather than through a reimbursement process. Per the published grant program’s Frequently Asked Questions (FAQs), provided as Attachment 2 to this report, funds have been distributed. While the funds will be received during the current fiscal year, the City will have through December 31, 2025 to expend all funds. The City will be required to file brief expenditure reports annually in December 2023, 2024, and 2025. A final report will be due in December 2025 providing narrative information on how the funding was used and the impact of the resources on the officers who received the services or benefitted from the grant program. The Police Department will complete all reporting requirements.

Staff is currently evaluating various options for the expenditure of the funds to benefit sworn staff members in compliance with the grant requirements. Once an expenditure plan is developed, the item will be brought to Council for consideration either as part of the annual budget process or as a stand-alone budget amendment, depending on timing.

FINANCIAL IMPACT:

The City was awarded a total amount of $40,720.79 for officer wellness and mental health sources. The City does not anticipate spending these funds in the current Fiscal Year. For this reason, staff is requesting Council simply accept the grant funds on behalf of the City.

ALTERNATIVES:

Council may decline the grant funds or may request additional information.

ATTACHMENTS:

1. Officer Wellness and Mental Health Grant Program Funding Distribution Schedule

2. Officer Wellness and Mental Health Grant Program Frequently Asked Questions (FAQs)

3. Resolution accepting the grant award

COUNTY AGENCY NAME AWARD AMOUNT
ALAMEDA COUNTY ALAMEDA CO SD/CORONER $ 709,103.49
ALAMEDA COUNTY ALAMEDA PD $ 47,741.62
ALAMEDA COUNTY ALBANY PD $ 20,000.00
ALAMEDA COUNTY BAY AREA RAPID TRANSIT PD $ 145,331.11
ALAMEDA COUNTY BERKELEY PD $ 106,014.48
ALAMEDA COUNTY EAST BAY REG PARK DPS $ 37,912.46
ALAMEDA COUNTY EMERYVILLE PD $ 28,000.00
ALAMEDA COUNTY FREMONT PD $ 117,949.89
ALAMEDA COUNTY HAYWARD PD $ 113,737.39
ALAMEDA COUNTY LIVERMORE PD $ 63,187.44
ALAMEDA COUNTY NEWARK PD $ 34,402.05
ALAMEDA COUNTY OAKLAND PD $ 483,032.87
ALAMEDA COUNTY PIEDMONT PD $ 15,000.00
ALAMEDA COUNTY PLEASANTON PD $ 54,762.45
ALAMEDA COUNTY SAN LEANDRO PD $ 49,847.87
ALAMEDA COUNTY UNION CITY PD $ 47,039.54
ALPINE COUNTY ALPINE CO SO $ 15,000.00
AMADOR COUNTY AMADOR CO SO/CORONER $ 32,997.89
AMADOR COUNTY IONE PD $ 15,000.00
AMADOR COUNTY JACKSON PD $ 15,000.00
AMADOR COUNTY SUTTER CREEK PD $ 15,000.00
BUTTE COUNTY BUTTE CO SO/CORONER $ 122,162.38
BUTTE COUNTY CHICO PD $ 65,293.69
BUTTE COUNTY GRIDLEY PD $ 15,000.00
BUTTE COUNTY OROVILLE PD $ 15,000.00
BUTTE COUNTY PARADISE PD $ 15,000.00
CALAVERAS COUNTY ANGELS CAMP PD $ 15,000.00
CALAVERAS COUNTY CALAVERAS CO SD $ 40,018.71
COLUSA COUNTY COLUSA COUNTY SD $ 25,000.00
COLUSA COUNTY COLUSA PD $ 15,000.00
COLUSA COUNTY WILLIAMS PD $ 15,000.00
CONTRA COSTA COUNTY ANTIOCH PD $ 77,229.09
CONTRA COSTA COUNTY BRENTWOOD PD $ 46,337.46
CONTRA COSTA COUNTY CLAYTON PD $ 15,000.00
CONTRA COSTA COUNTY CONCORD PD $ 93,376.99
CONTRA COSTA COUNTY CONTRA COSTA CO SO/CORONER $ 435,993.33 CONTRA COSTA COUNTY EL CERRITO PD $ 25,000.00
CONTRA COSTA COUNTY HERCULES PD $ 20,000.00
CONTRA COSTA COUNTY KENSINGTON PD $ 15,000.00
CONTRA COSTA COUNTY MARTINEZ PD $ 28,000.00
CONTRA COSTA COUNTY MORAGA PD $ 15,000.00
CONTRA COSTA COUNTY OAKLEY PD $ 28,000.00
CONTRA COSTA COUNTY PINOLE PD $ 20,000.00
CONTRA COSTA COUNTY PITTSBURG PD $ 62,485.36
CONTRA COSTA COUNTY PLEASANT HILL PD $ 30,891.64
CONTRA COSTA COUNTY RICHMOND PD $ 83,547.84
CONTRA COSTA COUNTY SAN PABLO PD $ 37,912.46
CONTRA COSTA COUNTY SAN RAMON PD $ 46,337.46
CONTRA COSTA COUNTY WALNUT CREEK PD $ 51,252.03
Officer Wellness and Mental Health Grant Program
Funding Distribution Schedule
December 12, 2022 1

COUNTY AGENCY NAME AWARD AMOUNT
DEL NORTE COUNTY CRESCENT CITY PD $ 15,000.00
DEL NORTE COUNTY DEL NORTE COUNTY SO $ 15,000.00
EL DORADO COUNTY EL DORADO CO SO $ 117,247.80
EL DORADO COUNTY PLACERVILLE PD $ 15,000.00
EL DORADO COUNTY SOUTH LAKE TAHOE PD $ 28,000.00
FRESNO COUNTY CLOVIS PD $ 73,718.68
FRESNO COUNTY COALINGA PD $ 15,000.00
FRESNO COUNTY FIREBAUGH PD $ 15,000.00
FRESNO COUNTY FOWLER PD $ 15,000.00
FRESNO COUNTY FRESNO CO SO $ 288,555.97
FRESNO COUNTY FRESNO PD $ 557,453.63
FRESNO COUNTY HURON PD $ 15,000.00
FRESNO COUNTY KERMAN PD $ 25,000.00
FRESNO COUNTY KINGSBURG PD $ 20,000.00
FRESNO COUNTY MENDOTA PD $ 15,000.00
FRESNO COUNTY ORANGE COVE PD $ 15,000.00
FRESNO COUNTY PARLIER PD $ 15,000.00
FRESNO COUNTY REEDLEY PD $ 25,000.00
FRESNO COUNTY SANGER PD $ 28,000.00
FRESNO COUNTY SELMA PD $ 28,000.00
GLENN COUNTY GLENN CO SO/CORONER $ 30,891.64
GLENN COUNTY ORLAND PD $ 15,000.00
HUMBOLDT COUNTY ARCATA PD $ 20,000.00
HUMBOLDT COUNTY EUREKA PD $ 28,000.00
HUMBOLDT COUNTY FERNDALE PD $ 15,000.00
HUMBOLDT COUNTY FORTUNA PD $ 15,000.00
HUMBOLDT COUNTY HUMBOLDT CO SO $ 128,481.13
HUMBOLDT COUNTY RIO DELL PD $ 15,000.00
IMPERIAL COUNTY BRAWLEY PD $ 20,000.00
IMPERIAL COUNTY CALEXICO PD $ 20,000.00
IMPERIAL COUNTY CALIPATRIA PD $ 15,000.00
IMPERIAL COUNTY EL CENTRO PD $ 28,083.31
IMPERIAL COUNTY IMPERIAL CO SO $ 63,187.44
IMPERIAL COUNTY IMPERIAL PD $ 15,000.00
IMPERIAL COUNTY WESTMORLAND PD $ 15,000.00
INYO COUNTY BISHOP PD $ 15,000.00
INYO COUNTY INYO COUNTY SO $ 28,000.00
KERN COUNTY ARVIN PD $ 15,000.00
KERN COUNTY BAKERSFIELD PD $ 305,405.96
KERN COUNTY BEAR VALLEY PD $ 15,000.00
KERN COUNTY CALIFORNIA CITY PD $ 15,000.00
KERN COUNTY DELANO PD $ 33,699.97
KERN COUNTY KERN COUNTY SO $ 501,989.10
KERN COUNTY MCFARLAND PD $ 15,000.00
KERN COUNTY RIDGECREST PD $ 25,000.00
KERN COUNTY SHAFTER PD $ 25,000.00
KERN COUNTY STALLION SPRINGS PD $ 15,000.00
KERN COUNTY TAFT PD $ 15,000.00
KERN COUNTY TEHACHAPI PD $ 15,000.00
KINGS COUNTY AVENAL PD $ 15,000.00
KINGS COUNTY CORCORAN PD $ 15,000.00
KINGS COUNTY HANFORD PD $ 42,827.04
December 12, 20222

COUNTY AGENCY NAME AWARD AMOUNT
KINGS COUNTY KINGS CO SHERIFF'S OFFICE $ 136,204.04
KINGS COUNTY LEMOORE PD $ 28,000.00
LAKE COUNTY CLEARLAKE PD $ 20,000.00
LAKE COUNTY LAKE CO SO $ 64,591.60
LAKE COUNTY LAKEPORT PD $ 15,000.00
LASSEN COUNTY LASSEN CO SO $ 38,614.55
LASSEN COUNTY SUSANVILLE PD $ 15,000.00
LOS ANGELES COUNTY ALHAMBRA PD $ 56,868.70
LOS ANGELES COUNTY ARCADIA PD $ 45,635.37
LOS ANGELES COUNTY AZUSA PD $ 36,508.30
LOS ANGELES COUNTY BALDWIN PARK PD $ 40,720.79
LOS ANGELES COUNTY BELL GARDENS PD $ 32,295.80
LOS ANGELES COUNTY BELL PD $ 25,000.00
LOS ANGELES COUNTY BEVERLY HILLS PD $ 94,781.16
LOS ANGELES COUNTY BURBANK PD $ 103,908.23
LOS ANGELES COUNTY CLAREMONT PD $ 28,000.00
LOS ANGELES COUNTY COVINA PD $ 40,720.79
LOS ANGELES COUNTY CULVER CITY PD $ 70,910.35
LOS ANGELES COUNTY DOWNEY PD $ 80,037.42
LOS ANGELES COUNTY EL MONTE PD $ 75,824.93
LOS ANGELES COUNTY EL SEGUNDO PD $ 37,912.46
LOS ANGELES COUNTY GARDENA PD $ 60,379.11
LOS ANGELES COUNTY GLENDALE PD $ 162,883.18
LOS ANGELES COUNTY GLENDORA PD $ 34,402.05
LOS ANGELES COUNTY HAWTHORNE PD $ 64,591.60
LOS ANGELES COUNTY HERMOSA BEACH PD $ 28,000.00
LOS ANGELES COUNTY HUNTINGTON PARK PD $ 37,210.38
LOS ANGELES COUNTY INGLEWOOD PD $ 120,056.14
LOS ANGELES COUNTY IRWINDALE PD $ 25,000.00
LOS ANGELES COUNTY LA VERNE PD $ 28,000.00
LOS ANGELES COUNTY LONG BEACH PD $ 520,243.25
LOS ANGELES COUNTY LOS ANGELES CO SD $ 6,548,325.00
LOS ANGELES COUNTY LOS ANGELES PD $ 6,499,179.21
LOS ANGELES COUNTY MANHATTAN BEACH PD $ 40,720.79
LOS ANGELES COUNTY MONROVIA PD $ 32,295.80
LOS ANGELES COUNTY MONTEBELLO PD $ 47,741.62
LOS ANGELES COUNTY MONTEREY PARK PD $ 49,847.87
LOS ANGELES COUNTY PALOS VERDES ESTATES PD $ 15,000.00
LOS ANGELES COUNTY PASADENA PD $ 152,351.94
LOS ANGELES COUNTY POMONA PD $ 105,312.40
LOS ANGELES COUNTY REDONDO BEACH PD $ 63,187.44
LOS ANGELES COUNTY SAN FERNANDO PD $ 25,000.00
LOS ANGELES COUNTY SAN GABRIEL PD $ 32,997.89
LOS ANGELES COUNTY SAN MARINO PD $ 25,000.00
LOS ANGELES COUNTY SANTA MONICA PD $ 141,118.62
LOS ANGELES COUNTY SIERRA MADRE PD $ 15,000.00
LOS ANGELES COUNTY SIGNAL HILL PD $ 28,000.00
LOS ANGELES COUNTY SOUTH GATE PD $ 51,954.12
LOS ANGELES COUNTY SOUTH PASADENA PD $ 28,000.00
LOS ANGELES COUNTY TORRANCE PD $ 141,820.70
LOS ANGELES COUNTY VERNON PD $ 30,189.55
LOS ANGELES COUNTY WEST COVINA PD $ 65,293.69
December 12, 2022 3

COUNTY AGENCY NAME AWARD AMOUNT
LOS ANGELES COUNTY WHITTIER PD $ 87,058.25
MADERA COUNTY CHOWCHILLA PD $ 20,000.00
MADERA COUNTY MADERA CO SO $ 75,122.84
MADERA COUNTY MADERA PD $ 40,720.79
MARIN COUNTY BELVEDERE PD $ 15,000.00
MARIN COUNTY CENTRAL MARIN POLICE AUTHORITY $ 28,000.00 MARIN COUNTY FAIRFAX PD $ 15,000.00
MARIN COUNTY MARIN CO SO $ 132,693.62
MARIN COUNTY MILL VALLEY PD $ 20,000.00
MARIN COUNTY NOVATO PD $ 39,316.63
MARIN COUNTY ROSS PD $ 15,000.00
MARIN COUNTY SAN RAFAEL PD $ 44,933.29
MARIN COUNTY SAUSALITO PD $ 15,000.00
MARIN COUNTY TIBURON PD $ 15,000.00
MARIPOSA COUNTY MARIPOSA CO SO $ 44,231.21
MENDOCINO COUNTY FORT BRAGG PD $ 15,000.00
MENDOCINO COUNTY MENDOCINO CO SO $ 75,824.93
MENDOCINO COUNTY UKIAH PD $ 20,000.00
MENDOCINO COUNTY WILLITS PD $ 15,000.00
MERCED COUNTY ATWATER PD $ 20,000.00
MERCED COUNTY DOS PALOS PD $ 15,000.00
MERCED COUNTY GUSTINE PD $ 15,000.00
MERCED COUNTY LIVINGSTON PD $ 15,000.00
MERCED COUNTY LOS BANOS PD $ 30,189.55
MERCED COUNTY MERCED CO SO $ 84,249.92
MERCED COUNTY MERCED PD $ 65,995.77
MODOC COUNTY ALTURAS PD $ 15,000.00
MODOC COUNTY MODOC CO SO $ 15,000.00
MONO COUNTY MAMMOTH LAKES PD $ 15,000.00
MONO COUNTY MONO CO SD $ 20,000.00
MONTEREY COUNTY CARMEL PD $ 15,000.00
MONTEREY COUNTY DEL REY OAKS PD $ 15,000.00
MONTEREY COUNTY GONZALES PD $ 15,000.00
MONTEREY COUNTY GREENFIELD PD $ 20,000.00
MONTEREY COUNTY KING CITY PD $ 15,000.00
MONTEREY COUNTY MARINA PD $ 25,000.00
MONTEREY COUNTY MONTEREY CO SHERIFF'S OFFICE $ 196,583.15 MONTEREY COUNTY MONTEREY PD $ 32,997.89
MONTEREY COUNTY PACIFIC GROVE PD $ 20,000.00
MONTEREY COUNTY SALINAS PD $ 96,887.41
MONTEREY COUNTY SAND CITY PD $ 15,000.00
MONTEREY COUNTY SEASIDE PD $ 25,000.00
MONTEREY COUNTY SOLEDAD PD $ 15,000.00
NAPA COUNTY CALISTOGA PD $ 15,000.00
NAPA COUNTY NAPA CO SO $ 72,314.51
NAPA COUNTY NAPA PD $ 44,933.29
NAPA COUNTY SAINT HELENA PD $ 15,000.00
NEVADA COUNTY GRASS VALLEY PD $ 25,000.00
NEVADA COUNTY NEVADA CITY PD $ 15,000.00
NEVADA COUNTY NEVADA CO SO $ 42,827.04
NEVADA COUNTY TRUCKEE PD $ 20,000.00
ORANGE COUNTY ANAHEIM PD $ 260,472.67
December 12, 2022 4

COUNTY AGENCY NAME AWARD AMOUNT
ORANGE COUNTY BREA PD $ 41,422.88
ORANGE COUNTY BUENA PARK PD $ 58,272.86
ORANGE COUNTY COSTA MESA PD $ 93,376.99
ORANGE COUNTY CYPRESS PD $ 37,210.38
ORANGE COUNTY FOUNTAIN VALLEY PD $ 42,827.04
ORANGE COUNTY FULLERTON PD $ 79,335.34
ORANGE COUNTY GARDEN GROVE PD $ 122,162.38
ORANGE COUNTY HUNTINGTON BEACH PD $ 148,841.52
ORANGE COUNTY IRVINE PD $ 160,776.93
ORANGE COUNTY LA HABRA PD $ 50,549.95
ORANGE COUNTY LA PALMA PD $ 20,000.00
ORANGE COUNTY LAGUNA BEACH PD $ 34,402.05
ORANGE COUNTY LOS ALAMITOS PD $ 15,000.00
ORANGE COUNTY NEWPORT BEACH PD $ 94,079.08
ORANGE COUNTY ORANGE CO SD/CORONER $ 1,285,513.36
ORANGE COUNTY ORANGE PD $ 102,504.07
ORANGE COUNTY PLACENTIA PD $ 32,295.80
ORANGE COUNTY SANTA ANA PD $ 246,431.01
ORANGE COUNTY SEAL BEACH PD $ 28,000.00
ORANGE COUNTY TUSTIN PD $ 65,293.69
ORANGE COUNTY WESTMINSTER PD $ 57,570.78
PLACER COUNTY AUBURN PD $ 15,000.00
PLACER COUNTY LINCOLN PD $ 25,000.00
PLACER COUNTY PLACER COUNTY SO $ 176,222.75
PLACER COUNTY ROCKLIN PD $ 41,422.88
PLACER COUNTY ROSEVILLE PD $ 89,866.58
PLUMAS COUNTY PLUMAS CO SO $ 25,000.00
RIVERSIDE COUNTY BANNING PD $ 28,000.00
RIVERSIDE COUNTY BEAUMONT PD $ 35,104.13
RIVERSIDE COUNTY BLYTHE PD $ 20,000.00
RIVERSIDE COUNTY CATHEDRAL CITY PD $ 34,402.05
RIVERSIDE COUNTY CORONA PD $ 104,610.32
RIVERSIDE COUNTY DESERT HOT SPRINGS PD $ 25,000.00
RIVERSIDE COUNTY HEMET PD $ 48,443.70
RIVERSIDE COUNTY INDIO PD $ 44,933.29
RIVERSIDE COUNTY MENIFEE PD $ 53,358.28
RIVERSIDE COUNTY MURRIETA PD $ 70,910.35
RIVERSIDE COUNTY PALM SPRINGS PD $ 68,804.10
RIVERSIDE COUNTY RIVERSIDE CO SD $ 1,951,087.72
RIVERSIDE COUNTY RIVERSIDE PD $ 245,026.85
SACRAMENTO COUNTY AMTRAK PD $ 25,000.00
SACRAMENTO COUNTY CITRUS HEIGHTS PD $ 54,762.45
SACRAMENTO COUNTY ELK GROVE PD $ 89,866.58
SACRAMENTO COUNTY FOLSOM PD $ 51,252.03
SACRAMENTO COUNTY GALT PD $ 28,000.00
SACRAMENTO COUNTY SACRAMENTO CO SD $ 902,176.22
SACRAMENTO COUNTY SACRAMENTO PD $ 480,926.62
SAN BENITO COUNTY HOLLISTER PD $ 28,000.00
SAN BENITO COUNTY SAN BENITO CO SO $ 37,912.46
SAN BERNARDINO COUNTY BARSTOW PD $ 28,000.00
SAN BERNARDINO COUNTY CHINO PD $ 77,931.18
SAN BERNARDINO COUNTY COLTON PD $ 37,210.38
December 12, 2022 5

COUNTY AGENCY NAME AWARD AMOUNT
SAN BERNARDINO COUNTY FONTANA PD $ 136,204.04
SAN BERNARDINO COUNTY MONTCLAIR PD $ 32,295.80
SAN BERNARDINO COUNTY ONTARIO PD $ 193,072.73
SAN BERNARDINO COUNTY REDLANDS PD $ 55,464.53
SAN BERNARDINO COUNTY RIALTO PD $ 78,633.26
SAN BERNARDINO COUNTY SAN BERNARDINO CO SD $ 1,347,296.63 SAN BERNARDINO COUNTY SAN BERNARDINO PD $ 172,010.25
SAN BERNARDINO COUNTY UPLAND PD $ 45,635.37
SAN DIEGO COUNTY CARLSBAD PD $ 84,952.00
SAN DIEGO COUNTY CHULA VISTA PD $ 163,585.26
SAN DIEGO COUNTY CORONADO PD $ 30,891.64
SAN DIEGO COUNTY EL CAJON PD $ 82,845.75
SAN DIEGO COUNTY ESCONDIDO PD $ 94,781.16
SAN DIEGO COUNTY LA MESA PD $ 42,124.96
SAN DIEGO COUNTY NATIONAL CITY PD $ 58,272.86
SAN DIEGO COUNTY OCEANSIDE PD $ 142,522.78
SAN DIEGO COUNTY SAN DIEGO CO SD $ 1,809,969.10
SAN DIEGO COUNTY SAN DIEGO PD $ 1,263,046.71
SAN FRANCISCO COUNTY SAN FRANCISCO CO SO $ 536,391.15
SAN FRANCISCO COUNTY SAN FRANCISCO PD $ 1,407,675.74
SAN JOAQUIN COUNTY ESCALON PD $ 15,000.00
SAN JOAQUIN COUNTY LODI PD $ 47,741.62
SAN JOAQUIN COUNTY MANTECA PD $ 51,252.03
SAN JOAQUIN COUNTY RIPON PD $ 20,000.00
SAN JOAQUIN COUNTY SAN JOAQUIN CO SO $ 223,262.29
SAN JOAQUIN COUNTY STOCKTON PD $ 275,918.49
SAN JOAQUIN COUNTY TRACY PD $ 73,718.68
SAN LUIS OBISPO COUNTY ARROYO GRANDE PD $ 20,000.00
SAN LUIS OBISPO COUNTY ATASCADERO PD $ 25,000.00
SAN LUIS OBISPO COUNTY GROVER BEACH PD $ 20,000.00
SAN LUIS OBISPO COUNTY MORRO BAY PD $ 15,000.00
SAN LUIS OBISPO COUNTY PASO ROBLES PD $ 28,000.00
SAN LUIS OBISPO COUNTY PISMO BEACH PD $ 20,000.00
SAN LUIS OBISPO COUNTY SAN LUIS OBISPO CO SO $ 216,943.54 SAN LUIS OBISPO COUNTY SAN LUIS OBISPO PD $ 42,124.96
SAN MATEO COUNTY ATHERTON PD $ 20,000.00
SAN MATEO COUNTY BELMONT PD $ 25,000.00
SAN MATEO COUNTY BRISBANE PD $ 15,000.00
SAN MATEO COUNTY BROADMOOR PD $ 15,000.00
SAN MATEO COUNTY BURLINGAME PD $ 28,000.00
SAN MATEO COUNTY COLMA PD $ 15,000.00
SAN MATEO COUNTY DALY CITY PD $ 63,889.52
SAN MATEO COUNTY EAST PALO ALTO PD $ 25,000.00
SAN MATEO COUNTY FOSTER CITY PD $ 28,000.00
SAN MATEO COUNTY HILLSBOROUGH PD $ 25,000.00
SAN MATEO COUNTY MENLO PARK PD $ 28,785.39
SAN MATEO COUNTY PACIFICA PD $ 25,000.00
SAN MATEO COUNTY REDWOOD CITY PD $ 56,166.61
SAN MATEO COUNTY SAN BRUNO PD $ 31,593.72
SAN MATEO COUNTY SAN MATEO CO SHERIFF'S OFFICE $ 202,199.81 SAN MATEO COUNTY SAN MATEO PD $ 75,122.84
SAN MATEO COUNTY SOUTH SAN FRANCISCO PD $ 53,358.28
December 12, 2022 6

COUNTY AGENCY NAME AWARD AMOUNT
SANTA BARBARA COUNTY GUADALUPE PD $ 15,000.00
SANTA BARBARA COUNTY LOMPOC PD $ 28,785.39
SANTA BARBARA COUNTY SANTA BARBARA CO SO $ 348,233.00
SANTA BARBARA COUNTY SANTA BARBARA PD $ 82,143.67
SANTA BARBARA COUNTY SANTA MARIA PD $ 83,547.84
SANTA CLARA COUNTY CAMPBELL PD $ 30,189.55
SANTA CLARA COUNTY GILROY PD $ 43,529.13
SANTA CLARA COUNTY LOS ALTOS PD $ 28,000.00
SANTA CLARA COUNTY LOS GATOS PD $ 28,000.00
SANTA CLARA COUNTY MILPITAS PD $ 60,379.11
SANTA CLARA COUNTY MORGAN HILL PD $ 28,000.00
SANTA CLARA COUNTY MOUNTAIN VIEW PD $ 57,570.78
SANTA CLARA COUNTY PALO ALTO PD $ 47,741.62
SANTA CLARA COUNTY SAN JOSE PD $ 758,951.36
SANTA CLARA COUNTY SANTA CLARA CO SO $ 841,095.03
SANTA CLARA COUNTY SANTA CLARA PD $ 98,291.57
SANTA CLARA COUNTY SUNNYVALE DPS $ 139,012.37
SANTA CRUZ COUNTY CAPITOLA PD $ 20,000.00
SANTA CRUZ COUNTY SANTA CRUZ CO SO $ 101,801.99
SANTA CRUZ COUNTY SANTA CRUZ PD $ 50,549.95
SANTA CRUZ COUNTY SCOTTS VALLEY PD $ 15,000.00
SANTA CRUZ COUNTY WATSONVILLE PD $ 47,039.54
SHASTA COUNTY ANDERSON PD $ 15,000.00
SHASTA COUNTY REDDING PD $ 72,314.51
SHASTA COUNTY SHASTA CO SO $ 82,845.75
SIERRA COUNTY SIERRA CO SHERIFF'S OFFICE $ 15,000.00
SISKIYOU COUNTY ETNA PD $ 15,000.00
SISKIYOU COUNTY LAKE SHASTINA DISTRICT PD $ 15,000.00
SISKIYOU COUNTY MOUNT SHASTA PD $ 15,000.00
SISKIYOU COUNTY SISKIYOU CO SD $ 45,635.37
SISKIYOU COUNTY TULELAKE PD $ 15,000.00
SISKIYOU COUNTY WEED PD $ 15,000.00
SISKIYOU COUNTY YREKA PD $ 15,000.00
SOLANO COUNTY BENICIA PD $ 28,000.00
SOLANO COUNTY DIXON PD $ 20,000.00
SOLANO COUNTY FAIRFIELD PD $ 82,143.67
SOLANO COUNTY SOLANO CO SO $ 120,056.14
SOLANO COUNTY SUISUN CITY PD $ 20,000.00
SOLANO COUNTY VACAVILLE PD $ 70,208.27
SOLANO COUNTY VALLEJO PD $ 61,783.27
SONOMA COUNTY CLOVERDALE PD $ 15,000.00
SONOMA COUNTY COTATI PD $ 15,000.00
SONOMA COUNTY HEALDSBURG PD $ 15,000.00
SONOMA COUNTY PETALUMA PD $ 46,337.46
SONOMA COUNTY ROHNERT PARK DPS $ 51,252.03
SONOMA COUNTY SANTA ROSA PD $ 117,247.80
SONOMA COUNTY SEBASTOPOL PD $ 15,000.00
SONOMA COUNTY SONOMA CO SHERIFF'S OFFICE $ 287,151.81
STANISLAUS COUNTY CERES DPS $ 32,997.89
STANISLAUS COUNTY MODESTO PD $ 127,779.04
STANISLAUS COUNTY NEWMAN PD $ 15,000.00
STANISLAUS COUNTY OAKDALE PD $ 20,000.00
December 12, 2022 7

COUNTY AGENCY NAME AWARD AMOUNT
STANISLAUS COUNTY STANISLAUS CO SD $ 369,997.56
STANISLAUS COUNTY TURLOCK PD $ 57,570.78
SUTTER COUNTY SUTTER CO SO $ 70,910.35
SUTTER COUNTY YUBA CITY PD $ 41,422.88
TEHEMA COUNTY CORNING PD $ 15,000.00
TEHEMA COUNTY RED BLUFF PD $ 20,000.00
TEHEMA COUNTY TEHAMA CO SO $ 47,039.54
TRINITY COUNTY TRINITY COUNTY SO $ 28,000.00
TULARE COUNTY DINUBA PD $ 28,000.00
TULARE COUNTY EXETER PD $ 15,000.00
TULARE COUNTY FARMERSVILLE PD $ 15,000.00
TULARE COUNTY LINDSAY DPS $ 15,000.00
TULARE COUNTY PORTERVILLE PD $ 46,337.46
TULARE COUNTY TULARE CO SO $ 358,062.16
TULARE COUNTY TULARE PD $ 46,337.46
TULARE COUNTY VISALIA PD $ 102,504.07
TULARE COUNTY WOODLAKE PD $ 15,000.00
TUOLUMNE COUNTY SONORA PD $ 15,000.00
TUOLUMNE COUNTY TUOLUMNE CO SO $ 65,293.69
VENTURA COUNTY OXNARD PD $ 152,351.94
VENTURA COUNTY PORT HUENEME PD $ 20,000.00
VENTURA COUNTY SANTA PAULA PD $ 25,000.00
VENTURA COUNTY SIMI VALLEY PD $ 77,229.09
VENTURA COUNTY VENTURA CO SO $ 503,393.27
VENTURA COUNTY VENTURA PD $ 95,483.24
YOLO COUNTY DAVIS PD $ 39,316.63
YOLO COUNTY WEST SACRAMENTO PD $ 47,741.62
YOLO COUNTY WINTERS PD $ 15,000.00
YOLO COUNTY WOODLAND PD $ 47,039.54
YOLO COUNTY YOLO CO SHERIFF'S OFFICE $ 54,060.37
YUBA COUNTY MARYSVILLE PD $ 15,000.00
YUBA COUNTY WHEATLAND PD $ 15,000.00
YUBA COUNTY YUBA CO SD $ 73,016.60
December 12, 2022 8
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 1 of 7 ends

Grant Overview

1. Where can I find information about the Officer Wellness and Mental Health grant program?
Information is available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage: https://www.bscc.ca.gov/officer-wellness-andmental-health-grant-program/.

2. Who is administering the grant funds?
The BSCC, as established in the Budget Act of 2022 (Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001), will administer the funds allocated for the Officer Wellness and Mental Health grant program.

3. Who is eligible to receive these funds?
The Officer Wellness and Mental Health grant funding is limited to agencies employing officers described in Penal Code section 830.1 based on a schedule developed by the Department of Finance.
(https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&divi sion=&title=3.&part=2.&chapter=4.5.&article=)

4. How were eligible agencies notified of this grant award? On December 21, 2022, a memorandum was sent to all police chiefs and sheriffs from the BSCC Chair, Linda Penner notifying each agency of the grant award. The memo also included the grant criteria and a copy of the funding distribution list.

5. How many agencies are receiving funds?
There are 394 agencies receiving funds from this grant program.

6. How much will my agency receive?
All eligible law enforcement agencies will receive a portion of the funds based on the number of eligible officers as described in Penal Code section 830.1. The funding allocation schedule is accessible on the Officer Wellness and Mental Health Grant program webpage and includes the amount each agency will receive. (https://www.bscc.ca.gov/wp-content/uploads/BSCC-Distribution-Officer-Wellness2022-post.pdf)

7. When will these funds be available?
The BSCC will distribute grant funds at the beginning of 2023, no later than February 15, 2023.

8. How will be grant funds be distributed?
Funds for the total amount of the grant award will be issued directly to each eligible law enforcement agency via a warrant (check) from the State Controller’s Office (SCO).

Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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9. How will we know the check is for this grant?
The paystub of the warrant (check) will reference Officer Wellness or Officer Wellness and Mental Health Grant. In addition, the amount of the warrant will match the award amount specified for the respective agency on the funding distribution schedule. (https://www.bscc.ca.gov/wp-content/uploads/BSCC-Distribution-OfficerWellness-2022-post.pdf)

10.Are award funds being distributed as a lump sum or on a reimbursement basis?
The awarded funds are being distributed as a lump sum, upfront at the beginning of the grant.

11.What is the grant period or the term of the grant?
The grant period is from July 01, 2022, to December 01, 2025. All grant funds must be expended by the recipient within the grant period.

The technical start date of the grant term aligns with the effective date of Budget Act of 2022 (Assembly Bill 178, Chapter 45, Statutes of 2022) that made appropriations for the 2022-2023 fiscal year.

12.Are there any requirements to participate in this grant program? Yes. Participating agencies must submit a final impact and expenditure report to the BSCC on how the funding was used and a description of the impact of the resources. The BSCC shall provide these reports to the Commission on Peace Officer Standards and Training (POST) and to any designated evaluation entities to assist in their efforts to develop statewide resources and practices related to officer wellness.

See #37 below for more information about reporting requirements. Additional details about the reporting requirements are also available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/. Scroll down to the Reporting Requirements section.

13.Is a formal grant agreement (Standard Agreement, form STD 213) required to be executed before funds can be spent?
No.

14.What is the process for making purchases?
Each grantee should refer to their respective city or county procurement policies and procedures and follow generally accepted accounting principles.

15.What is the last date the funds can be spent?
The last date the agency may spend grant funds is on December 01, 2025, the end of the grant period. It’s also the same date the final report is due. Funds may not be Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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encumbered on this date for payment on a future date. Final checks or transactions must be issued on or before December 01, 2025.

16.Are these the same funds as those being administered by POST? No. Although the BSCC is working with the Commission on Peace Officer Standards and Training (POST), funding for this grant program is concurrent with, but separate and distinct from wellness funding received and administered by POST.

Grantees are eligible to apply for additional support, guidance, and resources through POST, referred to as the POST Organizational Wellness and Resilience (POWR) program. See #35 below for more details.

Use of Funds

17.What can these funds be used for?
These funds are designed to improve officer wellness and expand mental health sources. Per the statute, the funding may be used for any of the following purposes:
• Establishing or expanding officer wellness units
• Establishing or expanding peer support units
• Services provided by a licensed mental health professional, counselor or other professional that works with law enforcement
• Expanding multiagency mutual aid programs focused on officer wellness and mental health
• Other programs and services that are evidence-based or have a successful track record of enhancing officer wellness

18.The criteria for the use of funds are very broad. Are there any other details that can be provided that give more specific information about these five areas?
The five allowable uses are broad in nature. This was by design so that each grantee could determine how to utilize the funds to best meet the needs of the peace officers within their respective agency.

19.Are officer wellness units and peer support units one in the same with different titles?
Officer wellness units are most often different from peer support units; however, one may be a subcomponent of the other. If that is the case, peer support units or programs would likely be a subcomponent of a comprehensive officer wellness unit.

20.Does the BSCC review the proposed expenditures before they are made to either approve or deny them?
No. The BSCC will provide guidance and technical assistance for grantees, but the BSCC will not approve specific expenditures. If an agency has questions or concerns about the types of expenses that may be applicable or allowable, we Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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recommend consulting with your city attorney or county counsel to ensure funds are expended in accordance with applicable law(s).

21.What is the definition of “officer wellness”?
“Officer wellness” means the consideration of the physical, emotional, or mental condition or wellbeing of an officer. Officer wellness programs are services or programs that are intended to support or improve the physical, emotional, or mental condition or wellbeing of an officer.

22.Are there resources about programs and services that are evidence-based or have a successful track record of enhancing officer wellness? Yes. Many of the resources listed on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage, contain research information and lessons learned, as well as highlight programs with successful outcomes. (https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/)

23.Can grant funds be used to support non-sworn department or agency staff? No. This grant is restricted to programs and services to support peace officers as defined by Penal Code (PC) section 830.1. (https://codes.findlaw.com/ca/penalcode/pen-sect-830-1/)

24.Does this grant just have to do with mental health?
No, this grant is applicable for officer wellness and/or peer support programs or services that deal with physical, emotional, and/or mental health.

25.Is this grant just for training?
No, but it may include training. See #26 below for more details.

26.Can grant funds be spent on training?
Yes. Training may be allowable if the training is for establishing or expanding officer wellness or peer support units or for expanding multiagency mutual aid programs focused on officer wellness and mental health. Training may also be allowable if it is a direct program or services being provided to peace officers by a licensed mental health professional, counselor or other professional that works with law enforcement or if it is a direct program or service that is evidence-based or has a successful track record of enhancing officer wellness.

27.Can this funding be used for staffing costs?
Grant funds may be used for staffing costs for the purpose of establishing or expanding an officer wellness and/or a peer support unit, for expanding multiagency mutual aid programs focused on officer wellness and mental health, or for providing programs and services that are evidence-based or have a successful track record of enhancing officer wellness as long as supplanting does not occur. Grant funds should not be used to backfill for officers receiving services.

Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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28.Does this grant allow us to purchase equipment for our Officer Wellness Program?
Yes, the purchase of equipment may be an allowable expense as long as it is for establishing or expanding officer wellness or peer support units or if it is for the provision of programs and services that are evidence-based or have a successful track record of enhancing officer wellness.

29.Can these funds be used to replace or add fitness equipment in the gym at our headquarters?
Yes, as long as the fitness equipment is to establish or expand an officer wellness unit or to provide a program or services that is accessible to peace officers defined in PC 830.1 and is evidence-based or has a successful track record of enhancing officer wellness.

30.Can grant funds be used for gym memberships, yoga classes, or wellness activities?
Yes, as long as the gym memberships, yoga classes, or wellness activities are evidence-based or have a successful track record of enhancing officer wellness.

31. Can these grant funds be used to supplant other funds? No, supplanting is strictly prohibited for all BSCC grant funds.

Supplanting is the deliberate reduction in the amount of federal, state, or local funds being appropriated to an existing program or activity because grant funds have been awarded for the same purposes. For additional information, refer to the BSCC Grant Administration Guide: https://www.bscc.ca.gov/wp-content/uploads/BSCC-GrantAdmin-Guide-July-2020-Final.pdf.

32.What happens if our agency has not used all the grant funds by the conclusion of the grant, by December 1, 2025?
Any remaining funds at the conclusion of the grant must be returned to the BSCC by 12/31/25. Those unspent funds will then be returned to the state’s general fund.

33.We don’t have an officer wellness unit or program. Are there any resources that would be helpful as we look to establish or expand an officer wellness program?
To get you started, a few resources are available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/.

34.Where can we go to get guidance on establishing a wellness program specifically for peace officers?
The POST/University of California, San Diego (UCSD) POWR program team is available to provide guidance and programming to support to agencies that receive funding from the BSCC for the Officer Wellness and Mental Health grant. If Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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interested, POST encourages you to email them for more information:

[email protected]. Also, see #33 above for more resources.

POST Resources

35.Does POST have any resources for officer wellness?
Yes. The Commission on Peace Officer Standards and Training (POST) also received funding for officer wellness, which is being implement concurrent with, but distinct from, the Officer Wellness and Mental Health grant. Grantees are eligible to apply for additional guidance, support, and resources through POST, referred to as the POST Organizational Wellness and Resilience (POWR) Program.

Agencies will not receive any monetary disbursements from the POWR Program.

POWR is designed to provide resources and services to agencies looking to create a wellness program or enhance their current offerings.

Agencies interested in applying for the POWR Program can access the application form on the POST website: https://post.ca.gov/POST-Organizational-Wellness-andResilience-Program-Application. POWR Program funding is to be used for innovative approaches to officer wellness programming and partnerships with subject matter experts and relevant community-based organizations. This funding shall be disbursed pursuant to the following:
• Optimize the physical, emotional, and mental health of law enforcement professionals
• Emphasize the intersection of officer wellness, procedural justice, and community relations
• Evaluate outcomes based on a framework which includes qualitative, quantitative, or biometric measurements

36.What type of training courses does POST offer for officer wellness? POST offers a variety of training courses for law enforcement professionals.

Available training courses are listed on the POST Organizational Wellness and Resilience webpage: https://post.ca.gov/Wellness. Available courses can also be found in the POST course catalog: https://catalog.post.ca.gov/Default.aspx.

Reporting Requirements

37.If my agency receives these funds, what are our reporting responsibilities? Grant recipients are required to submit annual reports and a final report. The BSCC will host webinars in early 2023 to provide detailed instructions on the reporting requirements.

Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

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Annual Report: Recipients of the funds will submit a brief, annual expenditure report. Annual reports are due by December 1st of each calendar year – December 01, 2023, and December 01, 2024. The last annual report will be the final report due December 01, 2025.

Final Report: By December 01, 2025, recipients will submit a final impact and expenditure report describing how the funding was used and the impact of the resources on the officers who received the services and/or benefits from the grant funding.

Individuals Responsible for Implementation and Reporting Requirements: By February 28, 2023, please send an email to [email protected] with the contact information of the individual(s) within your agency who will be responsible for implementation and reporting requirements for this grant, so they can be included on the email list for upcoming webinars and reminders related to the Officer Wellness and Mental Health Grant.

Additional details about the reporting requirements are available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/. Scroll down to the Reporting Requirements section.

38.Who will be notified about how the agencies spent their grant funds? The information received from the grantees will be provided to the Commission on Peace Officer Standards and Training (POST) and to any designated evaluation entities to assist in their efforts to develop statewide resources and practices related to officer wellness.

Retention of Records

39.What records must be retained for the grant expenditures? For how long? Maintain records and documentation that support all expenditures in accordance with your agency’s document retention policy, but no less than for the duration of the grant period plus three years.

Questions or Technical Assistance

40.Who do I contact if I have questions or require technical assistance related to the Officer Wellness and Mental Health grant?
Please email the [email protected] with your questions or assistance needs and a BSCC staff member will respond to assist you.

RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE BOARD OF STATE AND COMMUNITY CORRECTIONS IN THE AMOUNT OF $40,720.79
WHEREAS, the State of California 2022 Budget Act including $50 million to be administered by the Board of State and Community Corrections for the Officer Wellness and Mental Health Grant Program; and
WHEREAS, the grant monies will be distributed to law enforcement agencies throughout California based on a schedule provided by the California Department of Finance; and WHEREAS, the City of Madera has been notified it will receive $40,720.79 to be used for improving officer wellness and expanding mental health sources.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The foregoing recitals are true and correct.

2. The grant award in the amount of $40,720.79 from the Officer Wellness and Mental Health Grant Program administered by the Board of State and Community Corrections is accepted.

3. The Madera Police Department will be responsible for completing any reporting requirements set by the Board of State and Community Corrections, including annual and final reports.

4. This resolution is effective immediately upon adoption. * * * * * * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: ___________ Marcela Zuniga, Grants Administrator
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

City of Madera 2022 Transit Asset Management (TAM) Plan Update RECOMMENDATION:

Adopt a Resolution Approving the City of Madera 2022 Transit Asset Management (TAM) Plan SUMMARY:

The Moving Ahead for Progress in the 21st Century Act (MAP-21) is federal legislation with provisions intended to help the Federal Motor Carrier Safety Administration (FMCSA) in its intent to reduce crashes, injuries and fatalities involving large trucks and buses. MAP-21 required the US Secretary of Transportation to develop a system of monitoring and managing public transportation assets. The monitoring system should establish performance measures, improve safety, and increase reliability and performance. The Fixing America’s Surface Transportation (FAST) Act provides long-term funding for surface transportation infrastructure planning and investment and also includes this requirement.

As part of implementing MAP-21 with FAST Act funding, on July 26, 2016, FTA published the Transit Asset Management (TAM) Final Rule. The purpose of the Final Rule is to help achieve and maintain a State of Good Repair (SGR) for the nation’s public transportation assets. SGR means maintaining the condition of our transit infrastructure, such as the buses and maintenance facilities. Transit asset management is a business model that uses transit asset condition to guide the optimal prioritization of funding. The regulations apply to all Transit Providers that are recipients or subrecipients of Federal financial assistance under 49 U.S.C. Chapter 53 and which own, operate, or manage transit capital assets used in the provision of public transportation.

Consequently, the City is subject to comply.

On January 24, 2023, the City’s Transit Advisory Board (TAB) adopted an updated Transit Asset Management Plan by a vote of 4-0. The Plan outlines the City’s transit asset management B-6
approach and highlights key capital project and system enhancements. Upon Council approval of the Plan, the TAM Plan must first be submitted to Madera County Transportation Commission (MCTC) for acceptance and will be subsequently submitted to FTA.

DISCUSSION:

TAM (Transit Asset Management) Plan is a strategic and systematic process through which an organization procures, operates, maintains, rehabilitates, and replaces transit assets to manage their performance, risks, and costs over the lifecycle of the asset to provide safe, cost-effective, and reliable services. FTA highest priority is the to preserve and expand transit investment while having asset operate in a State of Good Repair (SGR).

SGR is the condition in which a capital asset is able to operate at a full level of performance. This means the asset is able to perform its designed function and does not pose a known safety risk.

Consequences of not being in a state of good repair include safety risk, decreased system reliability, higher maintenance cost, and lower system performance.

The 2018 TAM Plan was approved by Council on September 5, 2018 (Res. No. 18-164) and per, TAM Regulation, 49 CFR Part 625, an agency TAM Plan must be updated every four years and include a horizon period of at minimum four years. Staff has continuously worked towards improving and modernizing the City’s transit system, thus maintaining transit assets, and complying with the requirements of the TAM final rule. Key enforceability elements of the TAM Plan include reasonable procurements, transit enhancements, appropriate vehicle and facility maintenance, and transit expansion.

FINANCIAL IMPACT:

Transit services and personnel time is expended through Local Transportation Funds and other Transit related budgets which are grant funded.

ALTERNATIVES:

As an alternative, Council may choose to not approve the resolution and Transit Asset Management (TAM) Plan Update. As a result, City of Madera Transit services would be out of compliance with the FTA and would not meet TAM Regulation, 49 CFR Part 625. In addition, Federal funding could be jeopardized, and staff would need to seek other revenue sources including General Fund to offset the cost to continue to provide public transit services.

ATTACHMENTS:

1. Attachment A - City of Madera - 2022 TAM Plan Update  Exhibit A – Resolution
RESOLUTION NO. 23-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA ADOPTING THE 2022 CITY OF MADERA TRANSIT ASSET

MANAGEMENT (TAM) PLAN UPDATE
WHEREAS, on July 26, 2016, Federal Transit Administration published the Transit Asset Management (TAM) Final Rule; and
WHEREAS, the purpose of the FTA Final Rule for TAM is to help achieve and maintain a State of Good Repair (SGR) for all Transit Providers that are recipients r subrecipients of Federal financial assistance under 49 U.S.C. Chapter 53 and own, operate, or manage transit capital assets used in the provisions of public transportation; and
WHEREAS, the City Transit system as operators of public transit services is a direct recipient of FTA 5307 financial assistance in California subject to the FTA Final Rule; and WHEREAS, the City Transit Advisory Board (TAB) voted to adopt the TAM Plan on January 24, 2024 with a (4-0) vote; and
WHEREAS, to collaborate with the Madera County Transportation Commission (MCTC) in developing the 2022 Madera TAM Plan, the City seeks to present an approved TAM Plan to MCTC.

NOW THEREFORE, the City council of the City of Madera hereby finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Council hereby adopts the 2022 City of Madera Transit Asset Management (TAM) Plan Update attached as Attachment A to this resolution and incorporated by reference.

3. This resolution is effective immediately upon adoption. * * *

CITY OF MADERA

MADERA METRO TRANSIT ASSET

MANAGEMENT PLAN
(TAM PLAN)
UPDATED OCTOBER 2022
Updated and Developed By City Staff – October 2022

crrY OF MADF.RA

TRANSIT CENTER
2022 CITY OF MADERA - MADERA METRO TAM PLAN
2 TRANSIT ASSET IMPROVEMENT TEAM
Name Title Email
City Council
Arnoldo Rodriguez City Manager [email protected]
Keith Helmuth, P.E City Engineer [email protected]
Ellen Bitter Deputy City Engineer [email protected]
Gary Conte, AICP Planning Manager [email protected]
Cole Scroggins Electrical & Facilities Operations Manager [email protected] Randy Collins Fleet Operations Manager [email protected] Marcela Zuniga Grants Administrator [email protected]
David Huff Transit Program Manager [email protected]
Anthony Forestiere Finance Manager [email protected] Jennifer Stickman Procurement Services Manager [email protected] Mark Sounders Information Services Manager [email protected] David Zunino Streets Lead Worker [email protected]
Transit Advisory Board
Transit Operator Contracted
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2022 CITY OF MADERA - MADERA METRO TAM PLAN
3 Table of Contents
EXECUTIVE SUMMARY .......................................................................................................................................4 TRANSIT ASSET MANAGEMENT PLAN...............................................................................................................4 TAM AND SGR POLICY........................................................................................................................................4 MADERA METRO - SAFETY MANAGEMENT SYSTEM POLICY ....................................................................4 CAPITAL IMPROVEMENT DEVELOPMENT POLICY ........................................................................................5 PROCUREMENT POLICY – TRANSIT ................................................................................................................5 INTRODUCTION...................................................................................................................................................7 OVERVIEW OF MADERA METRO TRANSIT...................................................................................................7 City of Madera Transit Mission Statements: ....................................................................................................7 Transit Division Staffing .....................................................................................................................................7 Transit Assets......................................................................................................................................................8 TAM APPROACH................................................................................................................................................9 TAM Plan Elements (Tier II)..............................................................................................................................11 TAM PLAN REQUIREMENTS .............................................................................................................................11 An Inventory of Assets..........................................................................................................................................................................12 TABLE 1 – Vehicle Asset Condition (ULB)...............................................................................................................................................12 TABLE 2 – FACILITY ASSETS....................................................................................................................................................................13 Decision Support Tools and Investment Prioritization............................................................................................................................14 Maintenance Strategy...........................................................................................................................................................................15 Unplanned Maintenance.......................................................................................................................................................................15 Revenue Vehicles Overhaul Strategy.....................................................................................................................................................15 Revenue Vehicles Disposal Strategy......................................................................................................................................................15 Acquisition and Renewal Strategy.........................................................................................................................................................15 Figure 6 Illustrates the City 5-Year Capital Investment Planning Process...............................................................................................16 FIGURE 6 – 5-YEAR CAPITAL INVESTMENT PLAN PROCESS......................................................................................................................16 Prioritizing List of Investments..............................................................................................................................................................17 STATE OF GOOD REPAIR PERFORMANCE MEASURES......................................................................................18 TAM REPORTING REQUIREMENTS...................................................................................................................19 TAM APPROACH AND VISION..........................................................................................................................20 Appendix A – Vehicle Asset Condition Data....................................................................................................22 Appendix B – Facilities Asset Condition Data..................................................................................................22 Appendix C – Proposed Investment Projects..................................................................................................23 2022 CITY OF MADERA - MADERA METRO TAM PLAN
4 EXECUTIVE SUMMARY

TRANSIT ASSET MANAGEMENT PLAN
Federal law requires recipients and sub-recipients of Federal financial assistance to develop a Transit Asset Management (TAM) Plan. The City’s Madera Metro Transit Advisory Board and City Council adopted the updated Transit Asset Management Plan on March 1, 2023. The TAM Plan outlines the City’s transit asset management approach and highlights key capital project and system enhancements.

City staff developed a Transit Asset Improvement Management Team to improve and modernize the City’s transit system to comply with the TAM regulation, 49 CFR Part 625. The Team includes key personnel from departments within the City that play a critical role in the City’s Transit System.

Asset improvement management is an ever-changing environment with advances in technology, changesin regulation, funding availability and asset management best practices. Therefore, the TAM Plan is considered a “living document” reviewed and revised as necessary. Revisions are implemented by the TAM Teamwith inputs from variousinternaland externalstakeholders.

TAM AND SGR POLICY
The City’s Transit Service State of Good Repair Policy is to operate all fleet and facility assets at their full level of performance while maintaining economical, sustainable, and safe operating functionality.

MADERA METRO - SAFETY MANAGEMENT SYSTEM POLICY
The Federal Public Transportation Agency Safety Plan (PTASP) rule was implemented to improve public transportation safety by guiding transit agencies to more effectively and proactively manage safety risks in their systems.

The first component of the Madera Metro’s SMS is the Safety Management Policy, which is the foundation of Madera Metro’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive. Safety is a core value at Madera Metro, and managing safety is a core business function. Madera Metro will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. Madera Metro’s overall safety objective is to proactively manage safety hazards and 2022 CITY OF MADERA - MADERA METRO TAM PLAN
5 their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operation.

Madera Metro will:
• Clearly, and continuously explain to all staff that everyone working within Madera Metro must take part and be responsible and accountable for the development and operation of the Safety Management System (SMS).
• Work continuously to minimize safety risks. Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees. • Work to ensure that all employees are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills. • Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held accountable to ensure that all reasonable steps are taken to perform activities established through the SMS.

CAPITAL IMPROVEMENT DEVELOPMENT POLICY
The City of Madera 5-Year Capital Improvement Plan (CIP) is updated annually with new projects and revisions to current projects. As the CIP is approved, it is then presented to the Planning Commission anytime there are new projects for conformity with the General Plan.

PROCUREMENT POLICY – TRANSIT
The City of Madera is a recipient of FTA funding. Each FTA recipient isresponsible for managing its programs and projects in compliance with applicable Federal requirements., The FTA is responsible for ensuring thatrecipients comply with those requirements. This also appliesto each subrecipient, under an FTA grantor cooperative agreement that entersinto contracts with other parties financed with FTA assistance. Each recipient and subrecipient must comply with applicable Federal laws and regulations including, but not limited to, 2 CFR 200.318 through 2 CFR 200.327, and FTA Circular 4220, FTA regulations, and other Federal laws and regulations that contain requirements applicable to FTA recipients and their FTA assisted procurements. The following process was developed to assist the City’s FTA funded procurements in complying with these federal requirements.
2022 CITY OF MADERA - MADERA METRO TAM PLAN
6 The City’s Grants/Transit department administers these FTA funded procurements with support from various staff, including the Procurement Services Manager. Except as otherwise indicated in these guidelines, all rights, powers, duties and authorities relating to the procurement of supplies, services and construction are vested as indicated in the City’s Purchasing Policy as adopted by the City Council of the City of Madera. It is expected that when guidance is needed for FTA funded procurements, responsible staff will make use of not only these Guidelines and City Purchasing Policies, but also the source documents for FTA regulations – specifically the current and updated versions of Federal guidelines published in 49 CFR Part 18.36, “Procurement”; “FTA Circular E 4220.1F – Third Party Contracting Requirements; FTA Best Practices Procurement Manual; and FTA Circular C 5010.1D – Grant Management Guidelines. Authoritative polices relating to all procurements for the City are those authorized by the Madera City Council as the City of Madera Purchasing Policy. These Guidelines are intended to supplement the City’s official purchasing policy by providing references and guidance based on FTA procurement requirements for FTA grant recipients.

Staff will use the City’s procurement thresholds and methods when the City’s requirements are more restrictive than FTA guidelines; otherwise, staff will use the most applicable FTA type of procurement method indicated below for specific purchases. • Micro Purchase <$3,500
• Small Purchase >$3,500 and <$100,000
• Competitive Proposal (RFP)
• Competitive Sealed Bid (IFB)
• Sole Source Procurement
• Piggyback Procurement
• QualificationsBased Procurement (asrequired for Architectural and Engineering Services) • Special Circumstances
2022 CITY OF MADERA - MADERA METRO TAM PLAN
7 INTRODUCTION

OVERVIEW OF MADERA METRO TRANSIT
The City of Madera (population 63,000) is located in central California in a region known as the San Joaquin Valley and is the largest incorporated city in Madera County (population 153,000). Madera Metro is the largest provider of transit services in the County, with over 140,000 annual boardings.

Madera Metro operates Dial A Ride (DAR), ADA/Paratransit (ADAP), and three fixed routes within city limits.

Madera Metro has three major hubs: the Intermodal Bus Depot, Madera Community Hospital, and Madera Marketplace. The City strives to meet the community's need for effective and responsive transit services particularly due to population growth and a focus on reducing greenhouse gas emissions.

In April 2021, the Madera City Council approved an agreement with WSP USA, Inc for the Consulting of Transit Services for the development of the Madera Transit Plan. The goal in producing the Madera Transit Plan is to evaluate the City’s transit system and devise operational and policy changes that will improve Madera Metro transit services. Goals include improving connectivity with other modes of transportation and systems to advance multi-modal transportation within the region. Other goals are to evaluate the changes (routes and service) that should be implemented or enhanced, in order to improve the efficiencies and the connectivity with current and planned transportation systems.

The Madera Transit Plan is scheduled to be completed July 2023 which will include the structuring of its three fixed routes, the introduction of a new North end service route, updating schedules, improving headways, reducing miles traveled, increasing ridership, and devise new service boundaries.

City of Madera Transit Mission Statements:

The City of Madera Transit Section seeks to provide transit customers in the City’s transit service area with public transportation to specified destinations in a professional, courteous and timely manner with equipment that is accessible, affordable, and comfortable.

Transit Division Staffing
Transit program activities function under the supervision of the Grants Administrator which operates under the Finance Department.
2022 CITY OF MADERA - MADERA METRO TAM PLAN
8 The following positions are assigned direct responsibilities within the Transit Division: Grants Administration, Transit Program Manager, and the Grants Administrative Assistant.

The following positions are housed in other City departments are assigned direct responsibilities to assist the Transit Division: Financial Service Manager, Procurement Manager, Accountant II, Fleet Operations Manager, Maintenance Worker, and two Mechanic III.

Transit Assets
Madera Transit Center – 1951 Independence Drive (Freedom Industrial Park) Madera Intermodal Transit Center – 123 N. E Street
19 Transit Vehicles
FIGURE 1 – City of Madera Finance Department Organizational Chart 2022 CITY OF MADERA – MADERA METRO TAM PLAN
9 TAM APPROACH
A Transit Asset Management Core Team was established to improve and modernize asset management programs and deliver an updated TAM Plan that complies with the FTA TAM Regulation and Board Policy No. 463. The TAM Core Team includes representation of key stakeholders from departments that play a critical role in the lifecycle management ofthe City of Madera CIP, Asset Management of the City’s Transit System, and have leadership oversite of frontline managers and employees that execute deliverables of the TAM Plan.

FIGURE 2 – TAM Organizational Structure
The City of Madera Transit System TAM Plan sets agency-wide objectives and strategies for delivering upon the commitments contained with Madera Metro Policy. In addition, this TAM Plan identifies activities to sustain Madera Metro’s TAM performance and specifies the lifecycle management activities outlined in the Fleet and Facilities Maintenance Plans (FMP’s) for each department that is responsible for the operations and/or maintenance of a given Asset Class.

TAM is a business model that uses the condition of assets to guide the optimal prioritization of funding at transit properties in order to keep our transit networks in a State of Good Repair (SGR).

SGR is defined as the condition in which a capital asset is able to operate at a full level of performance. This means the assets:

1. Is able to perform its designed function

2. Does not pose a known unacceptable safety risk, and

3. Its lifecycle investment has been met or recovered
TAM Core Team
Chief Executive Office
City Council
City Manager
Finances &
Procurement
Fleet &
Facility
Maintenance
Planning &
Engineering
Operations &
Management
Innovation &
Technology
2022 CITY OF MADERA – MADERA METRO TAM PLAN
10 Madera Metro’s objective is to provide safe, reliable, affordable, and sustainable transportation services to its passengers. To accomplish this, Madera Metro must continually seek areas of improvement to its management of fleet and facilities. The TAM Plan is designed to improve coordination of all departments across all phases of an asset’s lifecycle asshown in Figure 4 to manage assets and required resources more efficiently.

FIGURE 3 - MADERA METRO TRANSIT ASSET LIFECYCLE
The TAM Plan aims to reduce maintenance cost and risks while simultaneously enhancing the performance of the City’s transit system. In addition, the TAM Plan enhances the City of Madera’s ability to communicate with the public, City Council, Boards and Commissions, and stakeholders about the City’s approach to asset management and the benefits of investing in the transit system and the consequences of underinvestment.

FIGURE 4 – ASSET MANAGEMENT OPTIMIZESCOST, PERFORMANCE,AND RISK Asset Management System- Delivering Balance
• Reduce Capital andO&M
• Reduce Safety and Service Risk
• Improve System-Wide Performance
Cost
Management
Performance
Management
Risk
Management
Use / Operate
Create /
Acquire
Maintain /
Monitor
Dispose /
Resale
Rehabilitate /
Replace
2022 CITY OF MADERA – MADERA METRO TAM PLAN
11 TAM Plan Elements (Tier II)
The City of Madera (Madera Metro) TAM Plan complies with the FTA Regulation that meets the required TAM Elements as a Tier II Agency. These elements align with the TAM Policy and are described below and describe in this section.

TAM PLAN REQUIREMENTS
As a Tier II provider, Madera Metro must develop its own TAM Plan that includes all four (4) elements of the Final Rule. These elements must:
• Include the capital assetinventory
• Provide asset condition assessment information
• Describe the decision support tools used to prioritize capital investmentneeds • Identify project-based prioritization of investments
In order to provide a visual of the federal regulations and elementslisted above, Figure 5 below reflects the strategies that Madera Metro plans to implement. This figure also describes the criteria for TAM Plan that will be addressed in the initially submitted TAM Plan.

Figure 5 – TAM Plan Elements
• A register of capital assets and information about those assets.

An Inventory of Assets
• A rating of the assets’ physical state; to be completed for assets and agency has direct capital responsibility for; should be at a level of detail sufficient to monitor and predict performance of inventoried assets
A Condidtion
Assessment of
Inventoried Assets
• An analytic process or tool that: (1) assists in capital asset investment prioritization and/or (2) estimates capital needs over time does not necessarily mean software Description of Decision Support Tools
• A prioritized list of projects of programs to manage or improve State of Good Repair (SGR) of capital assets A Prioritizing List of Investments
2022 CITY OF MADERA – MADERA METRO TAM PLAN
12 An Inventory of Assets
The TAM plan includes objectives and strategiesthat will optimize the management of Madera Metro’s assets to ensure alignment with the FTA reporting requirements for the National Transit Database (NTD). Madera Metro’s assets are monitored and serviced internally.

Madera Metro currently uses excel spreadsheets to track and manage the vehicle asset lifecycle. During the asset procurement and receipt or acceptance process , specific asset identification, useful life, warranty and maintenance interval information data is collected from the Original Equipment Manufacturer (OEM). Fleet and facilitiesmaintenance programs are updated with multiple scheduled maintenance activities required to meet OEM recommended maintenance intervals, along with safety and regulatory compliance. This practice ensures the asset data is properly recorded by personnel for effective and efficient lifecycle management.

The City’s Fleet Maintenance and Transit Section is currently researching Asset Management Software to better track the vehicle asset lifecycle.

Condition Assessment of Inventoried Assets
In order to determine the facility asset’s condition, the FTA’s Transit Economic Requirements Model (TERM) scale is being used. A TERM scale condition rating ranges from (5) Excellent to (1) Poor. Per the FTA TAM Final Ruling, assets with a condition rating score of 3.0 and above are in a state of good repair. Assets with a condition score lower than 2.9 are not in a state of good repair and may require prioritization during capital programing to ensure safe, efficient, and reliable transit service. Tables 1 illustrates the condition of each asset.

Table 1 illustrates the City FTA Vehicle Assets that are recorded by personnel.

TABLE 1 – Vehicle Asset Condition (ULB)

YEAR MAKE MODEL FUEL
TYPE

LENGTH IN SERVICE
DATE

USEFUL LIFE

REMAINING

SCHEDULDED

REPLACEMENT
DATE
2012 Ford E-450 Elkhart CNG 26 FT 7/5/2012 -2
FY 23/24*
2012 Ford E-450 Elkhart CNG 26 FT 7/5/2012 -2
2012 Ford E-450 Elkhart Gas 26 FT 8/27/2012 -2
2012 Ford E-450 Elkhart CNG 26 FT 7/16/2012 -2
2012 Ford E-450 Elkhart CNG 26 FT 7/16/2012 -2
2013 Ford E-450 Starcraft CNG 26 FT 5/23/2014 -1
FY 24/25** 2013 Ford E-450 Starcraft CNG 26 FT 5/6/2014 -1 2013 Ford E-450 Starcraft CNG 26 FT 5/6/2014 -1
2013 Ford E-450 Starcraft CNG 26 FT 5/23/2014 -1
2019 Ford E-450 Starcraft Gas 26 FT 1/22/20 8
FY28/29 2019 Ford E-450 Starcraft Gas 26 FT 1/22/20 5
2019 Chevy 4500 Arboc Gas 26 FT 1/23/20 8
2019 Chevy 4500 Arboc Gas 26 FT 1/23/20 8
2019 Chevy 4500 Arboc Gas 26 FT 1/23/20 8
2022 CITY OF MADERA – MADERA METRO TAM PLAN
13 2020 International Starcraft Diesel 32 FT 4/27/20 9
2020 International Starcraft Diesel 32 FT 3/20/20 9 FY29/30 2019 Aero Elite 320 ElDorado CNG 32 FT 4/20/2021 9
2019 Ford F-550 ElDorado CNG 32 FT 4/21/2021 9
Fleet Status as of August 2022
Table 2 illustrates the City FTA Facility Assets, Type, and Condition TABLE 2 – FACILITY ASSETS
1 Facility Name: Madera City Hall
Address: 205 W. 4th Street, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Administrative
Year Built: 1967
Sqft: 1,000
2 Facility Name: City Maintenance Yard
Address:1030 S. Gateway Drive, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Maintenance Facility – Service and Inspection Year Built: 1970
Sqft: 5,000
3 Facility Name: Madera Intermodal Transit Center
Address:123 N. E Street, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Administrative Office, Transit Services
Year Built: 1970
Sqft: 1,000
4 Facility Name: Maintenance Yard
Address: 1030 S. Gateway Drive, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Administration
Year Built: 1970
Sqft: 500
5 Facility Name: Madera Transit Center
Address: 1951 Independence Drive, Madera, Ca. 93638
Condition Assessment: 5
Facility Type: Administration, Fleet Yard
Year Built: 2019
Sqft: 2,000
2022 CITY OF MADERA – MADERA METRO TAM PLAN
14 Table 3 illustrates the percentage of assets that have met or exceeded the ULB TABLE 3 – ASSET ULB/CONDITION PERCENTAGE
Table 3: City of Madera Vehicle Asset ULB and Facility Condition Percentage Rolling Stock – Percent of revenue vehicles that have met or exceeded their useful life benchmark
CU - Cutaway 50%
Facility – Percent of facilities rated below 3 on the condition scale Administrative / Maintenance Facilities 0.00
Decision Support Tools and Investment Prioritization
Part of the asset management process is optimizing how funds are allocated based on the assessed asset inventory to help achieve and maintain a state of good repair. Thisincludes both capital and operating funds.

Madera Metro Capital Plan coincides with City of Madera Capital Improvement Plan (CIP). The CIP is presented to the City of Madera City Council annually. The basic process for assembling a CIP isshown below.

Table 4 describes what tools are used in making investment decisions:

Table 4: Investment Decision Tools
Process/ Tool Brief Description
Bus Preventative
Maintenance
Schedule
PM standard schedule based on vehicle miles
and OEM recommendations as outlined in Fleet
Maintenance Policy. A and B inspection type
standards used.

Preventative
Maintenance
Program for
Facilities
Maintenance Policy and schedule for
conducting facility PM and service on key
facility buildings.

I
I
2022 CITY OF MADERA – MADERA METRO TAM PLAN
15 Maintenance Strategy
Table 5 describes the Vehicle and Facility Maintenance Strategy Table 5: Maintenance Strategy
Asset Category Asset Class Maintenance Activity Frequency Revenue Vehicle CU – Cutaway Bus OEM Recommended / PM
Schedule
45 Days
Revenue Vehicle CU – Cutaway Bus A Level Service 3000 Miles Revenue Vehicle CU – Cutaway Bus B Level Service 6000 Miles Facilities Administration Inspections and Routine
Maintenance
Annual
Facilities Maintenance Inspections and Routine
Maintenance
Annual
Unplanned Maintenance
Repairs outside of the scheduled preventative maintenance are conducted as requested and determined by Fleet Operations Manager and/or Fleet Manager Revenue Vehicles Overhaul Strategy
The vehicle overhaul strategy is in line with FTA guidance. Rolling stock must have accumulated at least 40% of its useful life and the overhaul is to ensure it reaches its maximum ULB.

Revenue Vehicles Disposal Strategy
1) Approval received from both FTA and City Council to initiate disposal procedures (declared surplus by City)
2) Vehicles are inspected, and a vehicle condition form is completed by the maintenance department 3) Vehicles are placed out to bid via online auction site 4) Vehicle is sold to the highest bidder
5) The Fleet Operations Manager documents sale
6) The asset is written off the books by the City's finance department and removed from Tyler/Munis tracking
7) The highest bidder receives title, and removes the vehicle from the property Acquisition and Renewal Strategy
State directives and funding to reduce green gas house emissions and vehicle miles traveled as such over 50% of fleet are compressed natural gas vehicles. Cutaway ULB is 7 – 10 and replacement can be forecasted up to four years in advance as part of the FTIP. 2022 CITY OF MADERA – MADERA METRO TAM PLAN
16 Figure 6 Illustrates the City 5-Year Capital Investment Planning Process FIGURE 6 – 5-YEAR CAPITAL INVESTMENT PLAN PROCESS
Figures 6.A and 6.B illustrate the Transit CIP outline in the approved 2022/2027 City of Madera Capital Improvement Plan
FIGURE 6.A – TRANS – 10, Transit Developments
--······•· - • I I ., I
'". I I I '" I .

Capital Improvement Program
City of Madera, California
'221'23 rhru '261'27
ProjectF Trans-10
Project N11me Trans- 10 AHSC Transit Developments
Ph2~: Aconr,• Type Tnms:poromoo
Project Manat;er : Intte lr:ahea
Description I
Developmeni of:

One new bus s:top
Bike raclu at 6-S locations
Di!pum:l!llt Tnmit Program
Contact h~ Iraheta
Type Impr01:ement
Useful Life 25
Cate~ry Tnmsit
Status -~m--e
Total PrCljKt Cost. SS93 000
Enhancemenc. at intennodal - instillation of"n--a.ter fountain for '\\rater bottles., bike ncks and po':u!"'bly public: res.trooau Technology Enhanaments - A VL tor !ltt~ -i:• LED display at lntermodal Bus !.top sign:, (\Uibility. ae-:;thetics iUld functionality ,u project are.a.) Justification I The project b a result of a grant al\>arded from the depanmenr of hawing and community development as pait of the round 4 Affordable Hou:;:mg and s~r.nru.b e Communitie:.: Grant.

Expenditures '22/23 '23 24 '24/25 '25/26 '26'27 Total
Des.ign--Consultant Engineering 112000 112,000
Construaion-Contract 346,000 346,000
Environmental 5,000 5,000
Construaion Managemeru.- 70,000 70,000
SUII
Design-Su.ff 60,000 60,000
Total m,ooo 418,000 5Q3,000
Funding Sources '22 23 '23/24 '24 25 '25/26 '26 27 Tota l AHSC Grant (TRA): 402 10000 177,000 416,000 5!i3,000
Total ITI,000 418,000 m ,ooo
2022 CITY OF MADERA – MADERA METRO TAM PLAN
17 FIGURE 6.B – TRANS – 11, Transit Center Charging Station Project Prioritizing List of Investments
Table 6 below illustrates the priority of investment for the City of Madera – Madera Metro Transit System through the 2025/26 FY
TABLE 6 – Priority List of Investments
Priority (By FY) Project Funding Source Purpose
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
Capital Improvement Program
City of Madera, California
'2? 23 chm '26/'27
Projecu TRANS-II
Project N= TRANS-I I Transit Center Charging Station Proj ect Pia,.: DESIGN
~ojea Manager: 1\-e.ne lr:!heo
Description
Actinry Type Trcspor-.:aiioa
I iD:.tillation of charging station and pu,cl,ase of OtJe l!!ectric bus to replace =sting bus Justification I This project is a result of a gr.mt al\--arded by the C.Ongestion Mitigaaon & Air Quality Program Expenditures '2lfl3 '23/24 '24/25
Plaming/~ 60,118
Construction-Contract 526166;
Total se.l,785
Funding Sources '22/23 '23/24 '2 25
CMAO - Streets: 4 1705070 s1&l85
LTF - Transit 420054Q3 61 ,000
Prep 16 PTMISEA: 212115500 7,000
Total se.l 785
Department Truisit Program
Contact hsettelr:lheta
Type U!lj)W\1'Iltet1!
t:seful Life
Category Tnmsu
~taN .S -~II\"'e
To al PrOJect Cost Si 86 85
'25 26 '26/27 Tota l
60,11 8
526,667
se.l,785
'25f26 '26/27 Total
s18l 85
61 ,000
7,000
58<l785
2022 CITY OF MADERA – MADERA METRO TAM PLAN
18 23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5339 To replace fleet that is beyond it’s ULB
23/24 Trans - 10 Affordable
Housing
Sustainable
Community
Grant
Review Figure 6.A
23/24 Trans - 11 Affordable
Housing
Sustainable
Community
Grant
Review Figure 6.B
23/24 Vehicle
Replacement
LCTOP To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
LCTOP To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5339 To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5339 To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5339 To replace fleet that is beyond it’s ULB
25/26 Fleet
Maintenance
Facility
Unsecured To modernize the City’s fleet
maintenance facility

STATEOF GOOD REPAIR PERFORMANCE MEASURES
The TAM Rule requires that transit agencies establish state of good repair (SGR) performance measures and targets for each asset class. As a Tier II provider, Madera Metro must report on the SGR measures for the following asset categories as defined by the FTA:
• Rolling stock (revenue vehicles): Percent of vehicles that have either met or exceeded their Useful Life Benchmark (ULB) –refer to Table 3
• Equipment (non-revenue service vehicles): Percent of vehicles that have either met or exceeded their ULB
• Facilities:Percent of facilitiesrated below condition 3 on the FTA TERM scale – refer to Table 3 Note: Infrastructure (rail fixed guideway, track, signals and systems) does not apply to Madera Metro because it is a bus-only transit property.
2022 CITY OF MADERA – MADERA METRO TAM PLAN
19 TAM REPORTING REQUIREMENTS
The FTA requires transit providers to update TAM Plans in their entirety at least once every four (4) years, with the first completed TAM Plan required by October 1, 2018.

U.S. Title 49CFR§625.29 (a) states that a TAM Plan should cover a planning horizon of at least four (4) years. The City of Madera may amend the TAM Plan at any time, but this should be initiated following any major change to the asset inventory, condition assessment, or capital investment. The TAM Plan should also be updated following any change to the prioritization processes affecting the timing of future projects. Although TAM Plans are required to be updated in their entirety at least once every four (4) years, Madera Metro will review its TAM Plan annually (July 1st) and update it as needed to reflect current conditions.

In addition to the performance targets and TAM Plan, the TAM Final Rule requires that two (2) additional asset management reports be submitted to the NTD annually. The following reports are due to the NTD no later than four months after the City’s fiscal year end:
• The Data Report should describe the condition of the transportation system currently and the SGR performance targets for the upcoming year.
• The Narrative Reportshould describe changesin the transportation system condition and report progress on meeting the performance targets from the prior year.

Figure 7 below shows an example of the National Transit Database, Transit Asset Management Plan, Performance Metrics and Targets Module Form A-90.

FIGURE 7 -NTD A-90 TAM TARGETSREPORT*
Figure 7 – City of Madera 2021 NTD Annual Report (Actual Data Submitted, Form A-90) Rolling Stock – Percent of revenue vehicles that have met or exceeded their useful life benchmark
Performance
Measure
2021 Target
(%)
2021
Performance (%) 2021 Difference 2022 Target (%)
BU – Bus
The TAM Rule requires that agencies annually report on their progress towards meeting SGR performance targets and any change in condition from the previous year Reference: 49 CFR Part 625 Subpart E Section 625.55(a)(2) “Each provider must submit… (2) An annual narrative report to the National Transit Database that provides a description of any change in the condition of the provider’s transit system from the previous year and describes the progress made during the year to meet the performance targets set in the previous reporting year.”
2022 CITY OF MADERA – MADERA METRO TAM PLAN
20 CU - Cutaway 75.00 52.63 22.37
Equipment – Percent of service vehicles that have met or exceeded their useful life benchmark (N/A)
Facility – Percent of facilities rated below 3 on the condition scale Passenger /
Parking
Facilities
Administrative
/
Maintenance
Facilities

0.00 0.00 0.00

TAM APPROACH AND VISION
Transit Asset Management is a strategic approach in managing fleet and facilities; to optimize their performance; their useful life; and to minimize the total cost of ownership. The Madera Metro’s commitment to its Mission and the TAM Vision are reflected in Table 7 – Madera Metro’s TAM Vision Elements. Thistable outlinesMadera Metro’s direction and vision to establish and continually improve asset management, strategies, and plans.

TABLE 7 – Madera Metro’s TAM Vision Elements
Commitment TAM Vision Elements
Safety Madera Metro TAM program intends to provide a safe and secure environment for the entire Madera community. To do that, we will foster a safety culture and align our asset and safety management practices and, will proactively review and communicate safety-related issues.

Ridership Madera Metro strives to increase ridership by providing a transit system that is efficient, reliable, and clean. This effort is to result in increase usage as City residents and user’s grow trust with the City’s transit system.

Quality and Reliability Through improved management of our assets, Madera Metro will enhance the customer experience We will deliver world-class customer service through improved internal/external communications,service reliability, convenience, accessibility, while meeting all agreed standards of service.
2022 CITY OF MADERA – MADERA METRO TAM PLAN
21 Efficiency and
Effectiveness
Madera Metro will employ effective asset managementbusiness practices and tools, ensure optimal asset performance and useful life, and use timely, quality data to support transparent and cost-effective decisionmaking and accountability to stakeholders. Madera Metro will utilize historical data to better inform future investment decisions by accurately capturing capital and operating costs to assess and optimize the total cost of ownership of our assets
Communications Madera Metro promotes its services through advertising, public outreach, and public information efforts. The efforts reflect Madera Metro core values of providing safe, convenient, courteous, and reliable transitservice to the public.
2022 CITY OF MADERA – MADERA METRO TAM PLAN
22 Appendix A – Vehicle Asset Condition Data
Unit# Service Year Make Model
Fuel
Type #SEATS LENGTH
Useful Life
Years
Remaining
37 MAX 2012 Ford E-450 Elkhart CNG 18/2 26 FT -3
38 MAX 2012 Ford E-450 Elkhart CNG 18/2 26 FT -3
39 DAR 2012 Ford E-450 Elkhart Gas 18/2 26 FT -2
40 DAR 2012 Ford E-450 Elkhart CNG 18/2 26 FT -2
41 DAR 2012 Ford E-450 Elkhart CNG 18/2 26 FT -2
42 DAR 2013 Ford E-450 Starcraft CNG 18/2 26 FT 2
43 DAR 2013 Ford E-450 Starcraft CNG 18/2 26 FT -1
44 MAX 2013 Ford E-450 Starcraft CNG 18/2 26 FT -2
45 MAX 2013 Ford E-450 Starcraft CNG 18/2 26 FT -2
46 DAR 2013 Ford E-450 Starcraft CNG 18/2 26 FT -1
47 MAX 2019 Ford E-450 Starcraft Gas 17 26 FT 7
48 DAR 2019 Ford E-450 Starcraft Gas 17 26 FT 5
49 MAX 2019 Chevy 4500 Arboc Gas 17 26 FT 7
50 MAX 2019 Chevy 4500 Arboc Gas 17 26 FT 7
51 MAX 2019 Chevy 4500 Arboc Gas 17 26 FT 7
52 MAX 2020 International Starcraft Diesel 27 32 FT 8
53 MAX 2020 International Starcraft Diesel 27 32 FT 8
54 MAX 2019
Aero Elite
320 ElDorado CNG 27 32 FT 8
55 MAX 2019 Ford F-550 ElDorado CNG 27 32 FT 8
Appendix B – Facilities Asset Condition Data
Category Class Name Count Address Age Condition
Facilities Administration City Hall 1 205 W =. 4th Street, 93637
55 3
Facilities Administration Madera
Intermodal
Transit Center
1 123 N. E Street,
93637
52 3
Facilities Administration Maintenance
Yard
1 1030 S. Gateway
Drive, 93637
52 3
Facilities Administration Madera Transit
Center
1 1951 Independence
Drive, 93638
3 5
Facilities Maintenance Maintenance
Yard
1 1030 S. Gateway
Drive, 93637
52 3
2022 CITY OF MADERA – MADERA METRO TAM PLAN
23 Appendix C – Proposed Investment Projects
Year Make Model Fuel Type Replacement Vehicle Funding
Source
Replacement
Year
2012 Ford E-450 Elkhart CNG Replace with new 26ft
Transit Bus
Section 5307 FY 23/24
2012 Ford E-450 Elkhart CNG Replace with new 26ft
Transit Bus
Section 5307 FY 23/24
2012 Ford E-450 Elkhart GAS Replace with new Ford
Transit Electric Van
Section 5339 FY 24/25
2012 Ford E-450 Elkhart CNG Replace with new Ford
Transit Electric Van
LCTOP FY 23/24
2012 Ford E-450 Elkhart CNG Replace with new Ford
Transit Electric Van
LCTOP FY 23/24
2013 Ford E-450 Starcraft CNG Replace with new Ford
Transit Electric Van
Section 5339 FY 24/25
2013 Ford E-450 Starcraft CNG Replace with Gas Braun
Voyager
Section 5339 FY 24/25
2013 Ford E-450 Starcraft CNG Replace with new 26ft
Transit Bus
Section 5307 FY 23/24
2013 Ford E-450 Starcraft CNG Replace with new 26ft
Transit Bus
Section 5307 FY 23/24
2013 Ford E-450 Starcraft CNG Replace with Gas Braun
Voyager
Section 5339 FY 23/24

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: _____________ Keith Helmuth, City Engineer
Arnoldo Rodriguez, City Manager
SUBJECT:

Contract Award for 2023 Water Meter Installation Project RECOMMENDATION:

Adopt a Resolution approving the contract award for the 2023 Water Meter Project, City Project No. W- 31 (Project) in the amount of $923,465 to West Valley Construction Company, Inc.

SUMMARY:

On February 14, 2023, the City received five bids in response to a Request for Proposal (RFP) for the installation of automatic meter reading (AMR) water meters. Of the bids received, West Valley Construction Company, Inc. submitted the lowest responsive and responsible bid per the contract requirements. Funds for the Project are programmed in the Capital Improvement Program (CIP) Budget Fiscal Year (FY) 2022/23.

DISCUSSION:

Historically, the City did not require water meters for connections. This changed when the State of California required that all municipalities have all water services metered by 2025. This requirement is an effort to add water usage accountability and reduce consumption. The vast majority of the City is currently metered, however some of the larger more challenging services remain unmetered.

This Project would convert a portion of the unmetered accounts to metered, more specifically the installation of AMR water meters at water services of 3 inches or larger, up to 10 inches. As part of this project, staff anticipates that 46 locations would be impacted. Some of these locations are unmetered, while others are metered. These latter metered locations have dated meters that are inaccurate or non-functioning. In comparison, new meters are highly efficient and accurate and are read remotely. In addition, some locations have multiple services that include a smaller service, which will be replaced improving efficiency.

D-1
It is noted that one of the meter locations is the Madera County Complex at the northeast intersection of Tozer Street and Olive Avenue. Today, the site is served by four, unmetered service lines, including:
▪ One 6-inch
▪ Two 8-inch; and
▪ One 10-inch
AMR water meters will be added while a backflow preventor will also be added to the 10-inch service.

The “Advertisement for Bids” for the project was noticed in the Madera Tribune Newspaper on January 18, 2023 and again on January 25, 2023. The Advertisement for Bids was formally released January 12, 2023 through the PlanetBids public bidding system on the City’s Website.

The new PlanetBids system enables a larger bidding audience to be reached.

On February 14, 2023, the City received five responses. All bids were checked for accuracy against bidding requirements, validity of licenses, and bid security. Two of the bids were rejected as being unresponsive to the Advertisement for Bids for missing key, mandatory documents required to be submitted with the bid.

The bids received are listed in Table 1.

Table 1: Bid Overview
Bidder Bid

1. Kogler Enterprises, Inc Unresponsive

2. West Valley Construction Company Inc $923,456

3. Lyles Utility Construction, LLC $1,064,200

4. Mid Cal Pipeline and Utilities, Inc. $1,067,239

5. RT Nelson Company, Inc. Unresponsive
Engineer’s Opinion of Cost $784,500
While not part of this project, the next phase of the water meter projects is currently in the design phase. This future phase will include services smaller than 3-inches at approximately 630 locations. Staff anticipates publishing the RFP by the end of the calendar year.

A major portion of the funding for this project is from an Integrated Regional Water Management (IRWM) grant awarded from the State of California Grant (project #4600013817) which is being administered by the County. As part of the grant, the City and County entered into a Memorandum of Understanding October 20, 2021 in the amount of $779,653 for this project, greatly reducing the financial impact to the City’s Water Enterprise fund. The remaining amount for the project will come from the City’s Water Enterprise Fund that have been programmed in the FY 2022/23 Capital Projects Budget, City Project No W-31 and W-32.

The project budget and funding are outlined in Table 2.

Table 2: Project Budget
Projected Costs
Construction Contract – pending approval $923,456
Contingencies, 10% of Contract Amount $92,346
Construction Engineering, Inspection and Testing $90,000 Total Costs $1,105,802
Funds Programmed in FY 22/23 CIP Budget
IRWM Grant, State of California $779,653
Water Utility Fund contribution for this project $326,149 Available Water Utility Funds for Next Phase $1,128,851 FINANCIAL IMPACT:

There is no fiscal impact to the City’s General Fund. Funds for the project are programmed in the FY 2022/23 Capital Projects Budget and funding is also available through the State of California IRWM Grant No 4600013817. Any unused funds will be used for the next phase of water meter installations.

ALTERNATIVES:

The alternative to awarding the project is to reject all bids. Rebidding the project could result in higher bids and would result in delays in the installation of water meters.

ATTACHMENTS:

1. Contract Award Resolution
a. Exhibit 1
Attachment 1
Contract Award Resolution
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE 2023 WATER METER PROJECT, CITY PROJECT NO. W-31 IN THE AMOUNT OF $ 923,456.00 TO WEST VALLEY CONSTRUCTION COMPANY, INC, AND

AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE

CONTRACT
WHEREAS, on January 12, 2023 the City of Madera (City) Engineering Department advertised a solicitation for construction bids for the 2023 Water Meter Project, City Project No. W-31 hereinafter referred to as “the Project”;and
WHEREAS, five sealed bids were received on February 14, 2023 and opened by the City Engineer; and
WHEREAS, funding for the Project is programmed in the Capital Improvement Projects Budget for Fiscal Year 2022/23 under CIP Project W-000031 and W-000032 including the IRWM Grant (Grant No 4600013817) from the State of California.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council (Council) has reviewed and considered all of the information presented including the report to Council from the Engineering Department.

3. The City finds that West Valley Construction Company, Inc. is the lowest responsible and responsive bidder.

4. The contract for the Project in the Amount of $ 923,456.00 to West Valley Construction Company, Inc, a copy of which is attached hereto as Exhibit 1 and referred to for particulars, is approved.

5. Council authorizes Construction Contingencies of up to 10 percent as approved by the City Engineer.

6. This Resolution is effective immediately upon adoption. *******
Exhibit 1
Contract Agreement

AGREEMENT
THIS AGREEMENT, made this day of March, 2023, between the City of Madera, hereinafter called “OWNER”, and West Valley Construction Company, Inc, doing business as a corporation, hereinafter called “CONTRACTOR”.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR shall commence and complete all WORK required for the “2023 Water Meter Project City Project No. W-31”

2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the WORK described herein.

3. The CONTRACTOR shall commence the WORK required by the CONTRACT DOCUMENTS within 10 calendar days after the date of the NOTICE TO PROCEED and will complete the same within the time period set forth in the CONTRACT DOCUMENTS. The CONTRACTOR shall submit a Payment Bond and Performance Bond in the amount of
$ 923,465.00, each and Insurance Certificates as specified in the CONTRACT DOCUMENTS prior to commencing any WORK.

4. The CONTRACTOR agrees to perform all of the WORK described in the DOCUMENTS for the unit and lump sum prices set forth in the Bid Schedule.

5. The term “CONTRACT DOCUMENTS” means and includes the following:
(A) Advertisement for Bids
(B) Information for Bidders
(C) Bid Proposal
(D) Bid Bond
(E) Agreement
(F) Payment Bond
(G) Performance Bond
(H) Insurance Requirements for Contractors
(I) Section 1, General Conditions
(J) Section 2, Special Conditions
(K) Section 3, City of Madera Standard Specifications and Drawings (L) Section 4, Bid Items
(M) Section 5, Technical Specifications
(N) State Standard Plans and Specifications
(0) Contract Documents prepared or issued by City of Madera entitled “Contract Documents & Construction Specifications for 2023 Water Meter Project, City Project No. W-31” dated January 2023, including:

Addendum No. 1, dated February 2, 2023
Addendum No. 2, dated February 7, 2023
Addendum No. 3, dated February 8, 2023

6. In the event the CONTRACTOR does not complete the WORK within the time limit specified herein or within such further time as authorized, the CONTRACTOR shall pay to the OWNER ---
liquidated damages in the amount of Four Hundred Dollars ($400.00) per day for each and every calendar day delay in finishing the WORK beyond the completion date so specified.

7. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. For any moneys earned by the CONTRACTOR and withheld by the OWNER to ensure the performance of the Contract, the CONTRACTOR may, at his request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Division 2, Part 5, Section 22300 of the Public Contract Code of the State of California.

8. In the event of a dispute between the OWNER and the CONTRACTOR as to an interpretation of any of the specifications or as to the quality or sufficiency of material or workmanship, the decision of the OWNER shall for the time being prevail and the CONTRACTOR, without delaying the job, shall proceed as directed by the OWNER without prejudice to a final determination by negotiation, arbitration by mutual consent or litigation, and should the CONTRACTOR be finally determined to be either wholly or partially correct, the OWNER shall reimburse him for any added costs he may have incurred by reason of work done or material supplied beyond the terms of the contract as a result of complying with the OWNER’S directions as aforesaid. In the event the CONTRACTOR shall neglect to prosecute the work properly or fail to perform any provisions of the CONTRACT, the OWNER, after three days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR, subject to final settlement between the parties as in this paragraph herein above provided.
8A. CLAIMS RESOLUTION PROCESS FOR DISPUTES.

It is the intent of this Contract that disputes regarding the Contract be resolved promptly and fairly between the Contractor and the Owner. However, it is recognized that some disputes will require detailed investigation and review by one or both parties before a determination and resolution can be reached. For the protection of the rights of both the Contractor and the Owner, the following provisions are provided for the resolution of disputes which cannot be resolved by the Owner and the Contractor within three business days after either party gives verbal notice of dispute or potential dispute to the other's attention and prior to the commencement of such work.

The following provisions are intended by Contractor and Owner to comply with Public Contract Code Sections 9204 and 20104 et. seq.

A. Claims:

The term “claim” refers to a separate demand by Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:

1. A time extension, including, without limitation, for relief from damages or penalties for delay assessed by Owner under this Contract.

2. Payment by the Owner of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled.

3. Payment of an amount that is disputed by the Owner.

B. The Claim Must Be Timely and in Writing:

For all claims the claim must be in writing and include the documents necessary to substantiate the claim. A notice of potential claim must be filed within five (5) business days of Contractor’s completion of work that is a potential claim. Notice of an actual claim must be filed on or before the date of final payment.

C. Receipt of Claim by Owner:

Upon receipt of a claim pursuant to this section, the Owner will conduct a reasonable review of the claim and, within a period not to exceed 45 days from the date of receipt, will provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, Owner and Contractor may, by mutual agreement, extend the time period provided in this section.

The Contractor shall furnish reasonable documentation to support the claim. If additional information is thereafter required, it shall be requested and provided upon mutual agreement by the Owner and the Contractor. The District's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation.

D. City Council Approval:

If the Owner needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the Owner shall have up to three days following the next duly publicly noticed regular meeting of the City Council after the 45-day period or extension expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.

E. Payment of Claim:

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. If the Owner fails to issue a written statement, paragraph F below shall apply.

F. Meet and Confer:

If the Contractor disputes the Owner’s written response, or if the Owner fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the Owner shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the Owner shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the Owner and the Contractor sharing the associated costs equally. The Owner and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

Under this Contract, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation.

Any mediation utilized shall conform to the timeframes in this section.

Unless otherwise agreed to by the Owner and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.

If mediation as set forth above does not resolve the parties’ dispute, the parties will proceed to arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program.

G. Filing a Government Code Written Claim Notice:

Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim under the Torts Claims Act as provided in Chapter 1 (commencing with Section 900) and Chapter 2 commencing with Section 910) of Part 3 of Division

3.6 of Title 1 of the Government Code Section 900.

H. Owner’s Failure to Respond to Claim:

Failure by the Owner to respond to a claim from Contractor within the time periods described above or to otherwise meet the time requirements set forth above shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the Owner’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor.

I. Interest:

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

J. Subcontractor Claims:

If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against Owner because privity of contract does not exist, the Contractor may present to the Owner a claim on behalf of a subcontractor or lower tier subcontractor. For purposes of this paragraph, the term “subcontractor’ means any type of subcontractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with the Contractor or is a lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the Owner shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the Owner and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

K. Filing of Action on Unresolved Claims:

The parties shall follow the procedures set forth in Public Contracts Code Section 20104.4 if an action is filed to resolve claims under the foregoing provisions. Any action shall be filed in Madera County.

9. Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical conditions, marital status, or sex of such persons except as provided in Section 12940 of the Government Code, and every contractor for public works violating this section is subject to all the penalties imposed for by violation of this chapter”.

10. In accordance with the provisions of Article 5, Chapter l, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part l, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the CONTRACTOR is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Worker’s Compensation Insurance.

The undersigned CONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against Liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the WORK of this Agreement.

11. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1775 of the Labor Code of the State of California. The CONTRACTOR shall, as a penalty to the OWNER, forfeit fifty dollars ($50.00) for each calendar day, or portion thereof, for each workman paid less than the prevailing rates for such work or craft in which such workman is employed for any public work done under the Contract by him or by any SUBCONTRACTOR under him. The difference between such prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than a prevailing wage rate, shall be paid to each workman by the CONTRACTOR.

12. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1776 of the Labor Code of the State of California. The CONTRACTOR shall keep and require that all SUBCONTRACTORS keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice worker or other employee employed by him in connection with public work. Such payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of the CONTRACTOR by the OWNER, its officers and agents and to the representatives of the Division of Labor Law Enforcement of the State Department of Industrial Relations. In the event of non-compliance with the requirements of Section 1776, the CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects the CONTRACTOR must comply. Should non-compliance still be evident after the ten (10) day period, the CONTRACTOR shall, as a penalty to the OWNER forfeit twenty-five dollars ($25.00) for each calendar day, or portion thereof, for each worker until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.

13. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the CONTRACTOR or any SUBCONTRACTOR under him. It is the CONTRACTOR’S responsibility to ensure compliance by both itself and all SUBCONTRACTORS.

Section 1777.5 provides, in part, as follows:

The CONTRACTOR or SUBCONTRACTOR, if he is covered by this section, upon the issuance of the approval certificate, or if he has been previously approved in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeyman stipulated in the apprenticeship standards. Upon proper showing by the CONTRACTOR that he employs apprentices in the craft or trade in the State on all of his/her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by a journeyman, or in the land surveyor classification, one apprentice for each five journeyman, the Division of Apprenticeship Standards may grant a certification exempting the CONTRACTOR from the one (1) to five (5) hourly ratio as set forth in this section. This section shall not apply to contracts of general CONTRACTORS or to contracts of specialty contractors not bidding for work through a general or prime CONTRACTOR, when the contracts of general CONTRACTORS, or those specialty CONTRACTORS involve less than thirty thousand dollars ($30,000).

Any work performed by a journeyman in excess of eight hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio required by this section.

Apprenticeable craft or trade, as used in this section, shall mean a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the Apprenticeship Council. The joint apprenticeship committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting a CONTRACTOR from the 1 to 5 ratio set forth in this section when it finds that any one of the following conditions is met:
(a) In the event unemployment for the previous three-month period in such area exceeds an average of 15 percent, or
(b) In the event the number of apprentices in training in such area exceeds a ratio of 1 to 5, or (c) If there is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either (1) on a statewide basis, or (2) on a local basis, or
(d) If assignment of an apprentice to any work performed under a public works contract would create a condition which should jeopardize his life or the life, safety, or property of fellow employees, or the public at large or if the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When such exemptions are granted to an organization which represents CONTRACTORS in a specific trade from the 1 to 5 ratio on a local or statewide basis the member CONTRACTORS will not be required to submit individual applications for approval to local joint apprenticeship committees, provided they are already covered by the local apprenticeship standards.

The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in apprenticeable trade on such contracts and if other CONTRACTORS on the public work site are making such contributions. The CONTRACTOR, and any SUBCONTRACTOR under him, shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.

Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Division of Apprenticeship Standards.

Consult the white pages of your telephone directory under California, State of, Industrial Relations, Apprenticeship Standards, for the telephone number and address of the nearest office. Willful failure by the CONTRACTOR to comply with the provisions of Sections 1777.5 will subject the CONTRACTOR to the penalties set forth in Section 1777.7 of the Labor Code.

14. Pursuant to California Labor Code Section 1813, eight hours in any one calendar day and forty (40) hours in any calendar week shall be the maximum hours any workman is required or permitted to work, except in cases of extraordinary emergency caused by fires, flood, or danger to life and property. The CONTRACTOR doing the work, or his duly authorized agent, shall file with OWNER a report, verified by his oath, setting forth the nature of the said emergency, which report shall contain the name of said worker and the hours worked by him on the said day, and the CONTRACTOR and each SUBCONTRACTOR shall also keep an accurate record showing the names and actual hours worked of all workers employed by him in connection with the work contemplated by this Agreement, which record shall be open at all reasonable hours to the inspection of the OWNER, or its officer or agents and to the Chief of all Division of Labor Statistics and Law Enforcement of the Department of Industrial Relations, his deputies or agents; and it is hereby further agreed that said CONTRACTOR shall forfeit as a penalty to the OWNER the sum of Twenty-Five Dollars ($25.00) for each laborer, workman or any SUBCONTRACTOR under him for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of this stipulation.

Overtime and shift work may be established as a regular procedure by the CONTRACTOR with reasonable notice and written permission of the OWNER. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 P.M. and 7:00 A.M. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

CONTRACTOR agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays and weekdays. Costs of overtime inspection will cover engineering, inspection, general supervision and overhead expenses which are directly chargeable to the overtime work. CONTRACTOR agrees that OWNER shall deduct such charges from payments due the CONTRACTOR.

15. The CONTRACTOR shall comply with Division 2, Chapter 4, Part 1 of the Public Contract Code relating to subletting and subcontracting, specifically included but not limited to Sections 4104, 4106, and 4110, which by this reference are incorporated into this Agreement as though fully set forth herein.

16. The CONTRACTOR and the OWNER agree that changes in this Agreement or in the work to be done under this Agreement shall become effective only when written in the form of a supplemental agreement or change order and approved and signed by the OWNER and the CONTRACTOR. It is specifically agreed that the OWNER shall have the right to request any alterations, deviations, reductions or additions to the contract or the plans and specifications or any of them, and the amount of the cost thereof shall be added to or deducted from the amount of the contract price aforesaid by fair and reasonable valuations thereof.

This contract shall be held to be completed when the work is finished in accordance with the original plans and specifications as amended by such changes. No such change or modification shall release or exonerate any surety upon any guaranty or bond given in connection with this contract.

17. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this AGREEMENT, except such loss or damage caused by the sole active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation, reasonable legal counsel fees, expert fees, and all other costs and fees of litigation.

The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Contractor agrees to obtain or cause to be obtained executed defense and indemnity agreements with provisions identical to those set forth in this Section from each and every Subcontractor and Subconsultant, of every Tier. In the event the Contractor fails to do so, Contractor agrees to be fully responsible to provide such defense and indemnification according to the terms of this Section.

18. Contractor must comply with the insurance requirements as described in the section “INSURANCE REQUIREMENTS FOR CONTRACTOR”, pages 39-40 of the Contract Documents.

19. Amendments- Any changes to this Agreement requested by either City or West Valley Construction Company, Inc. may only be effected if mutually agreed upon in writing by duly authorized representatives of the parties hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such writing.

20. Termination.

A. This Agreement may be terminated at any time by either party upon fifteen (15) calendar days written notice. In the event the Agreement is terminated by either party, West Valley Construction Company, Inc shall be compensated for services performed to the date of termination based upon the compensation rates and subject to the maximum amounts payable agreed to together with such additional services performed after termination which are authorized in writing by the City representative to wind up the work performed to date of termination.

B. City may immediately suspend or terminate this Agreement in whole or in part by written notice where, if in the determination of City, there is:

1. An illegal use of funds by West Valley Construction Company, Inc;

2. A failure by West Valley Construction Company, Inc to comply with any material term of this Agreement;

3. A substantially incorrect or incomplete report submitted by West Valley Construction Company, Inc] to City.

In no event shall any payment by City or acceptance by West Valley Construction Company, Inc constitute a waiver by such party of any breach of this Agreement or any default which may then exist on the part of either party. Neither shall such payment impair or prejudice any remedy available to either party with respect to such breach or default. City shall have the right to demand of West Valley Construction Company, Inc the repayment to City of any funds disbursed to West Valley Construction Company, Inc under this Agreement which, as determined by the appropriate court or arbitrator, were not expended in accordance with the terms of this Agreement.

Notice of termination shall be mailed to the City:

City of Madera
Engineering Department
428 E. Yosemite Avenue
Madera, Ca 93637
To the Contractor West Valley Construction Company, Inc Notices. All notices and communications from the West Valley Construction Company, Inc shall be to City's designated Project Manager or Principal-In-Charge. Verbal communications shall be confirmed in writing. All written notices shall be provided and addressed as soon as possible, but not later than thirty (30) days after termination.

21. Compliance With Laws- City shall comply with all Federal, State and local laws, ordinances, regulations and provisions applicable in the performance of City’s services.

Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply, unless otherwise expressly stated.

22. Attorneys’ Fees/Venue- In the event that any action is brought to enforce the terms of this Agreement, the party found by the court to be in default agrees to pay reasonable attorneys’ fees to the successful party in an amount to be fixed by the Court. The venue for any claim being brought for breach of this Agreement shall be in Madera County or as appropriate in the U.S. District Court for the Eastern District of California, located in the City of Madera.

23. Governing Law- The laws of the State of California shall govern the rights and obligations of the parties under the Agreement, including the interpretation of the Agreement. If any part of the Agreement is adjudged to be invalid or unenforceable, such invalidity shall not affect the full force and effect of the remainder of the Agreement.

24. City’s Authority- Each individual executing or attesting to this Agreement on behalf of the City hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation’s articles of incorporation or charter and bylaws; (ii) that this Agreement is binding upon such corporation; and (iii) that Contractor is a duly organized and legally existing municipal corporation in good standing in the State of California.

25. Contractor’s Legal Authority - Each individual executing or attesting this Agreement on behalf of West Valley Construction Company, Inc hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that West Valley Construction Company, Inc] is a duly organized and legally existing corporation in good standing in the State of California.

26. Remedies for Default. Failure by a party to perform any term, condition or covenant required of the party under this Agreement shall constitute a “default” of the offending party under this Agreement. In the event that a default remains uncured for more than ten (10) days following receipt of written notice of default from the other party, a "breach" shall be deemed to have occurred. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.

27. Independent Contractor. In performance of the work, duties, and obligations assumed by the Contractor under this Agreement, it is mutually understood and agreed that the City, including any and all of City’s officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of City. Furthermore, City shall have no right to control or supervise or direct the manner or method by which City shall perform its work and functions. The City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.

Because of its status as an independent contractor, City shall have absolutely no right to employment rights and benefits available to City employees. City shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, City shall be solely responsible and hold City harmless from all matters relating to payment of City’s employees, including compliance with Social Security, withholding and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, City may be providing services to others unrelated to City or to this Agreement.

28.Sole Agreement- This instrument constitutes the sole and only Agreement between City and West Valley Construction Company, Inc in connection to the Project and correctly sets forth the obligations of the City and West Valley Construction Company, Inc to each other as of its date. Any Agreements or representations in connection with the Project, not expressly set forth in this instrument are null and void.

27. Assignment-Neither the West Valley Construction Company, Inc nor City will assign its interest in this Agreement without the written consent of the other.

28. 28 This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in THREE copies, each of which shall be deemed an original on the date first above written.

City of Madera
Herein Called OWNER
By:

Santos Garcia, Mayor
APPROVE AS TO FORM:

Hilda Cantú Montoy, City Attorney
ATTEST:

Alicia Gonzales, City Clerk
BY: West Valley Construction Company, Inc
Herein Called CONTRACTOR
BY:

Patrick Miller
Federal Tax I.D. No.

California Class A, 174968
Contractor License Number
__________________________________________
DIR Registration Number
NOTE: This Notary Acknowledgment on the following page is required for verification of Contractor’s signature.

Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

California Notary acknowledgement required to be attached.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: March 1, 2023
_________________________________ Agenda Number: ___________ Marcela Zuniga, City Grants Administrator
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update on the progress of the Madera Transit Plan and request to extend Phase 2 of the current Agreement with WSP USA to add Task 6 – Network Implementation RECOMMENDATION:

Adopt resolution Approving Amendment No. 1 to the Agreement with WSP USA to include additional Task 6 in the amount of $41,858.30 and extending the term of the Agreement to July 31, 2023
SUMMARY:

On January 18, 2023 staff presented this item to Council. The item was not approved primarily over concerns regarding:
 Uncertainty with regards to Walmart’s response to the City’s request.  Concerns related to the deliverables and the associated costs.

Since the January meeting, staff has revisited the item and is presenting this item for Council consideration.

Prior to the January meeting, Council previously held on April 21, 2021, where WSP USA, Inc. (Consultant) was awarded the service agreement for the development of the Madera Transit Plan – Service Assessment (MTP). The purpose of the MTP is to evaluate the City’s transit system and devise operational and policy changes that will improve transit services. Goals include but are not limited to improving connectivity with other modes of transportation, enhancing systems to advance multi-modal transportation, improving efficiency and headway times through service evaluation, and redesigning and restructuring the City’s three fixed routes.

D-2
Due to the complexities of the project, staff requested approval to add a second phase to the contract with the Consultant. On July 20, 2022, Council approved Phase Two of the service agreement with the Consultant, which included Outreach and Implementation of the revised MTP.

Outreach was completed between last September through November and included six “pop-up events” and two community forums as follows:
 Madera County District Fair
 Booth at the Park/Old Timer’s Day Parade
 Madera Community College
 Pan-American Center Presentation
 Pomegranate Festival
 On-board Survey
 Community forum at Madera County Transportation Commissions Conference Room  Community forum at City Hall Council of Chambers
The outreach events resulted in the following:
 Eight outreach events
 Distribution of 300 flyers (233 English and 67 Spanish)  Two Community Forums
o Four people attended the Community Forums in person, and three joined via Facebook Live.
o As of December 2022, the Facebook Live stream has been viewed 126 times in total
 72 surveys completed
 17 comment cards returned
As Phase Two of the plan evolved, it became increasingly apparent that the Network Implementation of the project will require more planning then originally assumed. During the Council meeting on January 18, 2023, staff requested Council consider extending the term of the WSP Phase Two Agreement and amend the scope of work. The existing Agreement is set to sunset on April 30, 2023. Staff requested an extension through July 31, 2023 to allow for continual collaboration with the Consultant through the initial implementation period. Staff presented a cost proposal that included two additional tasks to the existing scope of work, described as follows:
 Task 6 – “Walmart Bus Terminal Cost Estimate” which would allow for staff to continue efforts in developing this bus stop.
 Task 7 – “Network Implementation.” This task focuses on implementing Madera Metro’s newly designed fixed route system. Prior to a decision being made on this item, Council directed staff to obtain feedback from Walmart and clarify some of the deliverables in the cost proposal.

After consulting with WSP, a revised cost proposal was created. The specific changes to the revised cost proposal include:

1. Removal of Task 6 – Walmart Bus Terminal Cost Estimate

2. Omission of Task 7.2 – Customer Communication and Outreach

3. Task 7.4 – Reduction of meetings
As a result of these requested changes, the revised cost proposal only includes Task 6 “Network Implementation.” The purpose of Task 6 is for the Consultant to assist with the “Graphic Development”, “Route Scheduling” and implementation meetings. Task 6 is explained more in Attachment B – Phase Two, Task 6 - Cost Proposal.

The City currently has an agreement with the Consultant for the amount of $87,391.24. If approved, the total contract amount for Phase Two will be $129,249.54, which includes the additional cost for Task 6 of $41,858.30
It is noted that since the January 18, 2023 meeting, staff provided Walmart with three conceptual bus stop designs. On February 21, staff received an email response from Walmart confirming receipt of the designs. Staff is currently waiting for feedback from Walmart.

DISCUSSION:

The Madera Transit Plan – Services Assessment (MTP) was designed to contribute to the 2014 Regional Transportation Plan (RTP) goals and the regional 2017 Active Transportation Plan (ATP).

Prior to the MTP, comprehensive studies had not been completed. As a result, the City lacked the necessary information to effectively plan and invest capital dollars into the City’s transit system.

To address this, a Request for Proposals (RFP) for Transit Consulting Services was released and later awarded to WSP USA, Inc (Consultant) on April 21, 2021, in the amount of $100,000 through the Caltrans Sustainable Community Planning Grant for the development of the MTP.

The Madera Transit Plan - Services Assessment included:
 Facilitation of community forums and committee meetings  Compilation of survey results of community needs and transit deficiencies  Facilitation of stakeholder interviews and presentations  Cataloging, mapping, and inspecting all fixed route bus stops (including bike paths/lane accessibility)
 Confirmation of headways on all fixed routes
 Evaluation of current fixed routes deficiencies
 Recommendations for the redesign and restructuring of all fixed routes Council approved Phase Two of the MTP during the meeting held on July 20, 2022 in the amount of $87,391.24. Phase Two authorized WSP, USA Inc to perform Outreach and Implementation of Madera Metro’s newly designed fixed route system. Table 1 describes Phase One (Research and Development) and Phase Two (Outreach and Implementation) of the project. Phase One was funded by the Caltrans – Affordable Sustainable Communities Planning Grant, while Phase Two is being funded by Local – State Transit Assistance (STA) Funds.

Table 1: Madera Transit Plan – Current Status*
Description Status Cost
Phase One Research and development of guidelines and
principles, standardizing practices to enhance the
City Transit System, and recommendations for
redesigning and restructuring the City’s Transit
System.

Completed
July 2022
$100,000
Phase
Two
Implementation of the redesign and restructure
through public outreach, community
engagement, and Madera Metro’s newly
designed fixed route system.

Underway $87,391.24
Phase 2,
expanded
Addition of Tasks 6 This item $41,858.30
Total $229,249.54
*Current Agreement will sunset on April 31, 2023.

Implementation of the revised Fixed-Route system was scheduled to go live in April 2023.

However, staff is proposing to postpone implementation until July 2023. This will allow staff to continue collaborating with WSP through the initial implementation period. After consulting with WSP, Task 6 – “Network Implementation” was developed to ensure a successful implementation of Madera Metro’s newly designed fixed route system. Task 6 expands on the implementation of the revised fixed route system.

Table 2 describes the proposed additions to Phase Two.

Table 2: Madera Transit Plan – Proposed Phase Two Additions Task 6 - Network Implementation
Task 6.1 - Graphic Development $16,118.25
Task 6.2 - Route Scheduling $20,323.63
Task 6.3 - Implementation Meeting and Meeting
Materials
$4,916.42
Task 6 – Subtotal $41,358.30
Other Direct Cost: Travel $500
Total Cost $41,858.30
FINANCIAL IMPACT:

Transit services and personnel time is expended through Local Transportation Funds and other Transit-related budgets which are grant funded. The agreement with WSP USA, Inc would be paid using Transportation Development Act - State Transportation Assistance (TDA – STA) Funds.

ALTERNATIVES:

As an alternative, Council may:

1. Decline the recommendation and allow the current agreement to sunset on April 2023.

2. Direct staff to complete the competitive bidding process to implement Task 6 of Phase Two.

ATTACHMENTS:

1. Attachment A – Resolution Approving Amendment No. 1 – Madera Transit Plan – Phase Two and amending the WSP, USA Agreement to expire on July 31, 2023. o Exhibit A to Resolution: Amendment No. 1, Phase Two Agreement between City and WSP USA, Inc
o Exhibit A to Amendment No. 1 (Phase Two, Task 6 Cost Proposal) RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH

WSP USA FOR THE OUTREACH AND IMPLEMENTATION OF PHASE TWO

OF THE MADERA TRANSIT PLAN OF THE MADERA METRO TRANSIT
SERVICE SYSTEM to include additional Task 6 in the amount of $41,858.30 and extending the term of the Agreement to July 31, 2023 WHEREAS, the City of Madera (City) and WSP USA, Inc (Consultant) entered an Agreement for the completion of the Madera Transit Plan – Phase Two “Outreach and Implementation” on July 20, 2022; and
WHEREAS, the Agreement is scheduled to expire April 30, 2023; and WHEREAS, the Parties wish to amend the Agreement by adding Task 6; and WHEREAS, the addition of Task 6 and extending the term to July 30, 2023, will increase the agreement cost by $41,858.30; and
WHEREAS, the amended Agreement between the City and Consultant for Phase Two will not exceed the amount of $129,249.54; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY the City Council of the City of Madera finds, determines, resolves and orders as follows:

1. The above recitals are true and correct.

2. The City Council approves Amendment No. 1 to the Agreement between the City and WSP USA, Inc for the Transit Planning Services of the Madera Transit Plan – Phase Two as set forth in Exhibit A attached to this resolution.

3. This resolution is effective immediately upon adoption. ***
Recorded at the Request of City of Madera
When Recorded Return to:

City of Madera
City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________________________________________ (Fee Waived Per Government Code Sections 27383 & 27388.1 (a)(2)(D).No fee due, no document tax due). R&T 11922 AMENDMENT NO.1 TO AGREEMENT TO AGREEMENT WITH WSP USA FOR THE OUTREACH

AND IMPLEMENTATION OF PHASE TWO OF THE MADERA TRANSIT PLAN OF THE MADERA

METRO TRANSIT SERVICE SYSTEM

RECITALS
WHEREAS, on July 20, 2022 the City of Madera (City) reached an agreement with WSP USA, Inc (Consultant) for the completion of the Madera Transit Plan – Phase Two “Outreach and Implementation” for a total of $87,391.24; and
WHEREAS, the Agreement term is scheduled to expire April 30, 2023; and WHEREAS, the Parties wish to amend the Agreement to extend the term to July 30, 2023, add Task 6, and add $41,85,.30 to the cost of the Agreement; and and
WHEREAS, the amended Agreement between the City and Consultant for Phase Two will not exceed the amount of $129,249.54; and
WHEREAS, the Parties wish to enter Amendment No. 1 to as set forth herein.

AMENDMENT
SECTION 1. Section 2 entitled “Scope of Work” is amended to add Task 6 as described in EXHIBIT A, “PHASE II Cost Proposal” which is attached and incorporated to this Amendment No. 1.

SECTION 2. Section 5 of the Agreement entitled “Compensation”” is amended to read as follows:

The compensation for the work tasks itemized in EXHIBIT A to this Amendment No.1, “Phase II, Task 6 – Cost Proposal” is $41,858.30 (fortyone thousand eight hundred and forty-eight dollars and thirty cents).

CITY and CONSULTANT agree that the rates shown in EXHIBIT A, “Phase II – Cost Proposal” will remain in effect until the date of the expiration of Agreement indicated in Section 10. It is understood and agreed by both parties that all expenses incidental to CONSULTANTS’S performance of services, including travel expenses, are included in the basic fee shown in EXHIBIT A to this Amendment No. 1.

SECTION 3. Section 10, Subsection D. of the Agreement entitled “Time of Completion” is amended to read as follows:

D. CONSULTANT shall complete all services required under this Agreement and this Agreement shall expire on July 31, 2023, unless extended by mutual written agreement
SECTION 4. This Amendment No. 1 shall be effective on _________________.

SECTION 5. Except as amended by this Amendment No. 1, all terms and conditions of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have executed or caused the extension to the Agreement to be executed as of the date and year written below. [signatures on next page]
CITY OF MADERA WSP USA, Inc. (CONSULTANT)
By: _________________________________ By: _________________________________ Santos Garcia, Mayor
Print Name: __________________________
Title: ________________________________
Date: _______________________________ Date: _______________________________ ____________________________________
Taxpayer ID Number
APPROVED AS TO FORM:

By: _________________________________
Hilda Cantú Montoy, City Attorney
ATTEST:

By: _________________________________
Alicia Gonzales, City Clerk

CITY OF MADERA

MADERA TRANSIT PLAN SERVICES

ASSESSMENT

ADDITIONAL SERVICES PROPOSAL

MADERA
METRO
rH£ WAY TO CO

wsp.com

David Huff, Program Manager - Grants
City of Madera
205 W. 4th Street
Madera, CA 93638
Subject: Additional Services Proposal for the Madera Transit Plan Services Assessment Dear David:

The attached proposal has been prepared in response to the request for additional services for Phase II of the Madera Transit Plan Services Assessment. This proposal includes the following information:

1. Scope of Work

2. Project Schedule

3. Cost Estimate
We appreciate the opportunity to respond to this request and look forward to a successful working relationship with the City of Madera.If you have any questions or need additional information, please do not hesitate to contact me at 1 415 402 2280 or [email protected] Yours sincerely,
Lauren Tsoi
Northern California Planning Local Business Line Leader

Madera Transit Plan Services Assessment
Project No. 31000451
City of Madera
WSP
Page iii

TABLE OF

CONTENTS
1 SCOPE OF WORK .......................................................... 5 Task 6: Network Implementation ......................................................5 Task 6 .1 : Graph ics De velopmen t ......................................................................................................................................5 Task 6 .2 : Rou te Scheduling ..................................................................................................................................................5 Task 6 .3 : Imp lemen ta tion Mee tings and Mee ting Ma te ria ls ..........................................................................5 Task 6 De live rable s .....................................................................................................................................................................6 2 PROJECT SCHEDULE................................................... 7 3 COST ESTIMATE ............................................................ 8 Page iv
TABLES
TABLE 1 PROJECT SCHEDULE.........................................................7 TABLE 2 PROJECT COST ESTIMATE ................................................8

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Madera City CouncilMarch 1, 2023

Madera City Council
March 1, 2023