about services provided by CONTRACTOR; orient new COUNTY staff about CONTRACTOR’s core practices and services related to physical activity and nutrition; inform COUNTY staff about relevant changes related to physical activity and nutrition in CONTRACTOR’s policies, procedures, and eligibility; and provide technical assistance and monitoring on CONTRACTOR’s activities related to this Agreement, as needed.
6. CONTRACTOR RESPONSIBILITIES. CONTRACTOR shall provide information about CONTRACTOR’s core practice and services to COUNTY; inform COUNTY of relevant changes in policies and procedures related to physical activity and nutrition; orient new staff about the benefits of COUNTY services; include information about physical activity and nutrition services and benefits of new CONTRACTOR staff; and complete all activities as listed in Exhibit “A.”
7. MUTUAL RESPONSIBILITIES. COUNTY and CONTRACTOR agree to the following:
a. Each party shall appoint a representative from its respective party to coordinate activities relating to the terms of this Agreement and to facilitate the exchange of information. The representatives will regularly communicate with one another and meet at a minimum of one (1) time during the effective period of this Agreement.
b. Parties shall develop and implement a monitoring component to determine compliance and effectiveness.
c. Parties shall re-assess the needs of one another as related to the updates of this Agreement.
d. Parties shall distribute each other’s outreach materials to the target population.
_________________________________________________________________________________________________________
e. Parties shall provide technical assistance to each other’s staff, as needed.
f. Parties shall inform each other of workshops, presentations, etc. that may be of mutual interest.
8. NOTICES. Notices required by this Agreement shall be in writing and shall be effective upon personal service or deposit in the mail, postage prepaid and addressed as follows:
COUNTY
Sara Bosse, Public Health Director
Department of Public Health
1604 Sunrise Avenue
Madera, CA 93638
With Copy to
Darin McCandless
Purchasing Agent
200 West 4th Street
Madera, CA 93637
CONTRACTOR
City of Madera
205 W. 4th Street
Madera, CA 93637
6. INSURANCE. CONTRACTOR shall not commence work under this Agreement until first obtaining, at its own expense, the following insurance policies:
commercial general liability in the amount of One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) aggregate; automobile liability, of not less than One Million Dollars ($1,000,000.00) per occurrence, combined single limit, including coverage for bodily injury and property damage; errors and omissions insurance in an amount not less than One Million Dollars ($1,000,000.00); and workers’ compensation, as required by California law.
//
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_________________________________________________________________________________________________________
* * * * * * * * * * *
IN WITNESS WHEREOF the foregoing Agreement is executed on the date and year first above-written.
Approved as to Legal Form:
COUNTY COUNSEL
By: ___________________________
Approved as to Form:
COUNTY ADMINISTRATIVE OFFICER
By: ____________________________
Approved as to Accounting Form:
COUNTY AUDITOR-CONTROLLER
By: ____________________________
ACCOUNT NUMBER(S)
______________________________
______________________________
COUNTY OF MADERA
_________________________________
Darin McCandless, Purchasing Agent
CITY OF MADERA
By: ______________________________
(Signature)
_________________________________
(Print)
Title: _____________________________
1245/033/AGT/4895-4382-7098.PDF
Santos Garcia
Mayor
EXHIBIT "A"
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
CalFresh Healthy Living Program Partnership Proposal
Between
City of Madera and Madera County Department of Public Health
1. Project Overview:
CalFresh Healthy Living supports healthy, active and nourished lifestyles by teaching Californians about good nutrition and how to stretch their food dollars, while also building partnerships in communities to make the healthy choice, the easy choice.
2. City of Madera Project Scope:
To provide the residents of the City of Madera the opportunity to learn life skills involving healthy eating and active living. Residents will learn these skills through healthy cooking classes, active play through the fundamentals of karate, and parent/child activities. This program year, the City of Madera will provide education and activities related to Policy, System, and Environmental (PSE) specific to pedestrian safety and traffic safety.
3. Timeline:
• Grant Ending in September 2024.
4. Project Team:
• Derrick Sanchez, Recreation/Community Program Coordinator • Gabriela Salazar, Administrative Analyst I
• Program Leader I Personnel
5. Deliverables:
To provide the youth of the City of Madera with the knowledge of healthy eating and active living through hands-on weekly classes. Targeting age group of 2 years old to 17 years old. • “Whip it up” Wednesdays
o Target Age Group: Elementary to High School age youth o Location: John Wells Youth Center and Pan-American Center o Purpose: To empower youth with the knowledge and skills to make healthy food choices and prepare nutritious meals.
o Curriculum: Healthalicious Cooking
o Duration: 60 minutes
o Class Schedule: 68 total classes
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
o Topics May Include: Introduction to Healthy Eating, Basic Cooking Skills, Nutrient-Rich Ingredients, Meal Planning, Cooking with Color, Cooking on a Budget, Culinary Showcase
o Materials May Include: Cookbooks, cooking utensils, pots & pans, aprons, induction cook tops, counter top oven, perishable items for recipes, and general cooking-related supplies and materials.
• Karate with Me
o Target Age Group: Elementary to High School Age Youth o Location: John Wells Youth Center
o Purpose: To provide youth in our community with the opportunity to learn karate, promoting physical fitness, self-discipline, and a sense of community. As well as help develop and improve hand-eye coordination, dexterity, and motor skills in younger children.
o Curriculum: GKR Karate – Karate for Everyone
o Duration: 60 minutes
o Class Schedule: 70 classes
o Topics May Include: Introduction to Karate, Karate Basics, Self-Defense Techniques, Karate Values and Ethics, Sparring Fundamentals, Physical Conditioning, and Kata Showcase.
o Materials May Include: Karate uniforms for participants, basic protective gear, mats or suitable flooring for training, karate feet pads, first aid kit. • Toddler Time
o Target Age Group: Ages 2 - 5 years old with parent/guardian participation o Location: John Wells Youth Center and Pan-American Center o Purpose: Toddlers and young children, along with their parent/guardian, will have the opportunity to learn cooperative activities such as art, music, outdoor play, healthy cooking (with parents), and story time on an age-appropriate scale.
The parent/guardian will have the opportunity to learn side by side with their toddler.
o Curriculum: California Infant/Toddler Curriculum Framework o Duration: 60 minutes
o Class Schedule: 35 classes
o Topics May Include: Introduction to Healthy Eating, Basic Cooking Skills, Nutrient-Rich Ingredients, Meal Planning, Cooking with Color, Cooking on a Budget, Culinary Showcase
o Materials May Include: Sensory exploration, music and movement, story time, art and creativity, gross motor skills, and nature exploration. • Traffic and Pedestrian Safety
o Target Age Group: Ages 4 – 10 years old with parent/guardian participation o Location: John Wells Youth Center
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
o Purpose: To instill awareness and knowledge of traffic rules and pedestrian safety to help reduce accidents and promote responsible road behavior from an early age.
o Curriculum: National Highway Traffic Safety Administration – Child Pedestrian Safety Curriculum
o Duration: 90 minutes
o Event Schedule: This deliverable will be completed with 2 community events. o Topics May Include: Introduction to Healthy Eating, Basic Cooking Skills, Nutrient-Rich Ingredients, Meal Planning, Cooking with Color, Cooking on a Budget, Culinary Showcase
o Materials May Include: Visual aids, model road signs, pedestrian crosswalk props, bicycle safety gear for demonstration and giveaways, and educational handouts for participants.
• To promote participation and create an incentive for attendance, each class attendance goes towards entry into a monthly raffle prize. This means that as long as a participant attends at least one class a month, they are eligible for the raffle. The more classes they attend, the more entries they will receive for that month. Raffle prizes will relate to healthy living and eating and will include fitness gear, healthy cooking appliances, outdoor activity equipment, and such items that include mindfulness and relaxation items.
9. Estimated Budget:
Item Descrip�on Es�mated Amount
Whip It Up Wednesdays Materials and Supplies $2,720
Whip It Up Wednesdays Program Leaders Staff Hours $5,100 Karate With Me Materials and Supplies $2,500
Karate With Me Program Leaders Staff Hours $5,200
Toddler Time Materials and Supplies $3,500
Toddler Time Program Leaders Staff Hours $2,600
Traffic and Pedestrian Safety Events Materials and Supplies $2,000 Traffic and Pedestrian Safety Events Program Leaders Staff Hours
$1,000
Monthly Raffle Prizes $2,380
Total $27,000
ATTACHMENT 2
Resolution – Budget Amendment
a. Exhibit A – Budget Amendment
RESOLUTION NO. 24 - __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2023/24 BUDGET APPROVING
RELATED EXPENDITURE LINE ITEM RELATING TO CALFRESH HEALTHY
LIVING PROGRAM
WHEREAS, the City Council previously adopted a City-wide Budget for 2023/24 Fiscal Year; and
WHEREAS, the County of Madera has prepared a Purchasing Agent Agreement which will provide the City $27,000 for the period of October 1, 2023, through September 30, 2024; and
WHEREAS, amendments to the City-wide Budget for the 2023/24 Fiscal Year, listed in Exhibit A, attached hereto, is necessary to account for related expenditures of $4,596.42 to cover anticipated costs; and
WHEREAS, amendments to the City-wide Budget for the 2023/24 Fiscal Year, listed in Exhibit A, attached hereto, is necessary to account for related revenue expected of $16,875.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA finds, orders, and resolves as follows:
1. The above recitals are true and correct.
2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.
3. A signed copy of this Resolution shall be placed on file in the office of the Director of Financial Services, who shall prepare the entries necessary to reflect budget changes identified in the City's accounting system.
4. This Resolution is effective immediately upon adoption. *****
ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)
General Fund / Recreation 10206200 4659 Refunds and Reimbursements 16,875 $ - 10206200 6480 Program Expense 4,596
$ 21,471 $ -
EXHIBIT A
CITY OF MADERA
Budget Appropriations: Res. 24-______
Budget Adjustments for Fiscal Year 2023/24
1 REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Madera Rotary Club Donation of $1,000 during FY 2023/24 RECOMMENDATION:
1. Adopt a Resolution Accepting Madera Rotary Club’s Donation of $1,000.
2. Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget approving a related revenue and expenditure line item relating to the appropriation of Madera Rotary Club’s $1,000 donation amount.
SUMMARY:
The City recently received a donation of $1,000 from the Madera Rotary Club. Staff recommends appropriating the funds in the City’s Fiscal Year 2023/24 Budget to allow for expenditure.
DISCUSSION:
On November 2, 2023, Parks & Community Services Director Joseph Hebert, presented before the Madera Rotary Club. The Madera Rotary Club requested an informational presentation about the Parks & Community Services Department's current projects and initiatives. During the presentation, the Madera Rotary Club committed to a $1,000 donation, specifically for improvements at Rotary Park.
It is worth noting that the Madera Rotary Club is an integral part of the esteemed Rotary International organization. Rotary International is renowned for its commitment to uniting neighbors, friends, leaders, and problem-solvers with the shared goal of taking impactful actions to bring about lasting change. This global organization's mission resonates deeply with our community values, emphasizing positive transformations not only on a local scale but also on a global level. The support and dedication of the Madera Rotary Club align with the principles of _________________________________ Agenda Number: D-8
Joseph Hebert, Parks & Community Services Director
Rotary International, and we are grateful for their collaborative efforts in fostering positive change within our city.
Moreover, the City has successfully received the $1,000 donation from the Madera Rotary Club.
Since then, City staff has been diligently working to ensure that the funds are utilized in accordance with the Rotary Club's request. In line with their wishes, the entirety of the donation will be directed towards enhancing Rotary Park. Specifically, the funds will be allocated for the improvement of park signage and landscaping, contributing to the overall beautification and functionality of this community space.
FINANCIAL IMPACT:
This amendment aims to formally recognize the corresponding revenue of $1,000. The funds will be deposited into the Parks Maintenance budget #10206100-4301 account, aligning with the purpose specified by the Madera Rotary Club.
Furthermore, it is proposed to appropriate the entirety of the donated amount, $1,000, into the Parks Maintenance budget #10206100-6428 expense line. This allocation will facilitate the seamless utilization of the funds for the intended purpose, specifically for improvements such as park signage and landscaping at Rotary Park.
ALTERNATIVES:
Should the Council elect not to accept the donation, the staff would initiate the process of reverting the funds back to the Madera Rotary Club.
This decision, if made, would involve the necessary administrative steps to return the donation promptly and in adherence to any applicable regulations or agreements. Clear communication with the Madera Rotary Club would be paramount in conveying the Council's decision and facilitating the proper procedures for the return of the funds.
ATTACHMENTS:
1. Resolution – Accepting Donation Amount of $1,000 By Madera Rotary Club
2. Resolution – Budget Adjustment
a. Exhibit A – Budget Adjustment
ATTACHMENT 1
Resolution – Accepting Donation Amount of $1,000 By Madera Rotary Club RESOLUTION NO.24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ACCEPTING $1,000 IN DONATION FUNDS FROM THE
MADERA ROTARY CLUB
WHEREAS, the Madera Rotary Club has donated $1,000 to the City; and WHEREAS, the Madera Rotary Club has requested the donation go towards improvements at Rotary Park; and
WHEREAS, The Madera Rotary Club is part of the Rotary International organization; and WHEREAS, the Madera Rotary Club aims to unite “neighbors, friends, leaders, and problem-solvers together to take action to create a lasting change – across the globe, our communities, and in ourselves.”
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:
1. The foregoing recitals are true and correct and incorporated herein by reference.
2. The donation provided by Madera Rotary Club of $1,000 is accepted.
3. This resolution is effective immediately upon adoption. *******
ATTACHMENT 2
Resolution – Budget Amendment
a. Exhibit A – Budget Amendment
RESOLUTION NO. 24 - __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2023/24 BUDGET APPROVING
RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATING TO THE $1,000 DONATION MADE BY THE MADERA ROTARY CLUB
WHEREAS, the City Council previously adopted a City-wide Budget for 2023/24 Fiscal Year; and
WHEREAS, the City of Madera has received a donation of $1,000; and
WHEREAS, the donation is from the Madera Rotary Club; and WHEREAS, the donation will be used towards improvements at Rotary Park, as requested by the Madera Rotary Club.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA finds, orders, and resolves as follows:
1. The above recitals are true and correct.
2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.
3. A signed copy of this Resolution shall be placed on file in the office of the Director of Financial Services, who shall prepare the entries necessary to reflect budget changes identified in the City's accounting system.
4. This Resolution is effective immediately upon adoption. *****
ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)
General Fund / Parks Maintenance 10206100 4301 Donations - Revenue Line 1,000 $ - 10206100 6428 Repairs - Expense Line 1,000
$ 2,000 $ -
EXHIBIT A
CITY OF MADERA
Budget Appropriations: Res. 24-______
Budget Adjustments for Fiscal Year 2023/24
1 Madera City Council Meeting
January 17, 2024
Agenda Item: E-1
Select Recipient for the Proclamation Recognizing February as Black History Month
Recommendation: Request for Councils selection of a recipient for the Proclamation Recognizing February as Black History Month (Report by Alicia Gonzales)
There is no written report for this item.