Agenda packet, regular meeting — Madera City Council, January 17, 2024 (part 1 of 2)

Update 1/11/2024 at 9:30 p.m. Madera City Council Agenda Page 1 of 6 January 17, 2024

REGULAR MEETING OF THE MADERA CITY COUNCIL

AND SPECIAL MEETING OF MADERA CITY COUNCIL AS SUCCESSOR AGENCY TO

THE FORMER MADERA REDEVELOPMENT AGENCY
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, January 17, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 815 9455 3057#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Tim Echevarria, Remnant Church
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 1/11/2024 at 9:30 p.m. Madera City Council Agenda Page 2 of 6 January 17, 2024
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS:

1. Proclamation Recognizing Human Trafficking Prevention Month

2. Proclamation Recognizing National Mentoring Month

3. Proclamation Recognizing National Law Enforcement Appreciation Day INTRODUCTIONS:

1. Gary Price, Director of Information Technology
A. WORKSHOP:

A-1 Utility Billing Schedule Workshop (Report by Michael Lima) A-2 Transit Workshop (Report by Michael Lima)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – December 20, 2023
Recommendation: Approve the City Council Minutes of December 20, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for December 9, 2023 to January 5, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Appointment to the Civil Service Commission
Recommendation: Adopt a Resolution Appointing Shawn Griffin to the Civil Service Commission (Report by Wendy Silva)
B-5 Revisions to Administrative Policy 64 – Paid Sick Leave for Part Time, Temporary, and Seasonal Employees
Recommendation: Adopt a Resolution Approving Revisions to Administrative Policy (AP) 64 – Paid Sick Leave for Part Time, Temporary, and Seasonal Employees Pursuant to California Senate Bill (SB) 616 (Report by Wendy Silva) B-6 First Amendment to Agreement for Medical Services with Occu-Med Recommendation: Adopt a Resolution Approving a First Amendment to the Medical Services Agreement with Occu-Med (Report by Wendy Silva)
Update 1/11/2024 at 9:30 p.m. Madera City Council Agenda Page 3 of 6 January 17, 2024
B-7 Amendment to the Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2023/24
Recommendation: Adopt a Resolution Approving the Amendment to the Applications for TDA – LTF and STA Funds for FY 2023/24 and Authorizing the City Engineer to Execute and Submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Keith Helmuth) B-8 Amend Budget in Various Development Impact Fee Funds and the Measure A Fund Recommendation: Adopt a Resolution Amending the Fiscal Year 2023-2024 Budget in Various Development Impact Fee Funds and the Measure A Fund to Provide Expenditure Authority for Anticipated Payments (Report by Michael Lima)
B-9 Fee Waiver for McNally Park Rental
Recommendation: Adopt a Resolution Waiving Rental Fees for McNally Park, Related to the Black History Month Celebration (Report by Joseph Hebert) C. PUBLIC HEARINGS:

C-1 Annual Report Regarding Development Impact Fees for the 2022-2023 Fiscal Year Recommendation: Conduct Public Hearing and Approve Resolution Adopting the Annual Report on Development Impact Fees (AB 1600) for Fiscal Year 2022-2023 and Make Findings Regarding the Continued Need for Certain Development Impact Fees (Report by Michael Lima)
C-2 6:45 P.M. - Public Hearing No. 3 for Updating of City Councilmember District Boundaries for Annexed Property
Recommendation: Conduct a Public Hearing to Receive Public Input on District Boundaries to Account for Property Annexed to the City (Report by Alicia Gonzales) D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2024 to June 30, 2025, for the City as the Successor Agency (Action on this item by the Successor Agency) Recommendation: Actions Related to Successor Agency Annual Budget Reporting to the Department of Finance:

1. Adopt a Resolution Adopting the Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2024 to June 30, 2025, for the City as the Successor Agency of the Former Madera Redevelopment Agency; and

2. Adopt a Resolution Approving the Administrative Budget for the City as the Successor Agency of the Former Madera Redevelopment Agency of the City for the Period of July 1, 2024 – June 30, 2025 (Report by Michael Lima)
D-2 Update of the City’s Investment Policy
Recommendation: Adopt a Resolution updating the City’s Investment Policy (Report by Michael Lima)
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D-3 California Office of Emergency Services Grant Subaward Recommendation: 1. Adopt a Resolution Accepting a Grant Subaward from the California Office of Emergency Services in the Amount of $950,000; and

2. Adopt a Resolution Amending the City’s 2023/24 Budget to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
D-4 Acceptance of a Donation to the Police Department
Recommendation: Adopt a Resolution Accepting a Donation from Various Local Business Owners in the Amount of $4,500 and Amending the City’s 2023/24 Budget to Reflect Revenues and Expenditures Related to the Donation (Report by Giachino Chiaramonte)
D-5 Agreement for Lions Town & Country Park Restroom Renovation Project Recommendation: Adopt a Resolution Awarding a Contract Under Invitation for Bids (IFB) No. 202324-05 to David J. Boyle Electric Shop for the Lions Town & Country Park Restroom Renovation for $164,000 (Report by Joseph Hebert)
D-6 Authority for Centennial Park Pool Complex Upgrades and Repairs Recommendation: Adopt a Minute Order authorizing the City Manager to enter into a Contract for the Centennial Park Pool Complex Upgrades and Repairs Project up to an Amount not to Exceed $210,000 (Report by Joseph Hebert)
D-7 Purchasing Agent Agreement with the County of Madera Relating to the CalFresh Healthy Living Program
Recommendation: 1. Adopt a Resolution Approving a Purchasing Agent Agreement with the County of Madera in the amount of $27,000 relating to CalFresh Healthy Living Program and ending September 30, 2024; and

2. Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget approving related revenue and expenditure line items relating to the execution of the CalFresh Healthy Living Program (Report by Joseph Hebert)
D-8 Madera Rotary Club Donation of $1,000 during FY 2023/24 Recommendation: 1. Adopt a Resolution Accepting Madera Rotary Club’s Donation of $1,000; and

2. Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget Approving a Related Revenue and Expenditure Line Item Relating to the Appropriation of Madera Rotary Club’s $1,000 Donation Amount (Report by Joseph Hebert)
E. ADMINISTRATIVE REPORTS: None.

E-1 Select Recipient for the Proclamation Recognizing February as Black History Month Recommendation: Request for Councils selection of a recipient for the Proclamation Recognizing February as Black History Month (Report by Alicia Gonzales) Update 1/11/2024 at 9:30 p.m. Madera City Council Agenda Page 5 of 6 January 17, 2024
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None.

G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Manager
G-2 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Unrepresented Employee: City Manager
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, February 7, 2024
 Wednesday, February 21, 2024

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.

Update 1/11/2024 at 9:30 p.m. Madera City Council Agenda Page 6 of 6 January 17, 2024
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for January 17, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 9:30 p.m. on January 11, 2024. _______________________
Alicia Gonzales, City Clerk
Madera City Council Agenda
01/17/24
Agenda Item A-1
Utility Billing Schedule Workshop
(Report by Michael Lima)
There is no written report for this item.

Madera City Council Agenda
01/17/24
Agenda Item A-2
Transit Workshop
(Report by Michael Lima)
There is no written report for this item.

Minutes of a Regular Meeting of the Madera City Council December 20, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 841 7883 9054#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Division Fire Chief Justin McCombs, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Public Works Administrative Analyst David Austin.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Director of Parks and Community Services Joseph Hebert APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:

NONE.

PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold Item: B-1
Minutes for: 12/20/2023
Adopted: 01/17/2024
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the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

City Manager Arnoldo Rodriguez acknowledged Planning Manager Gary Conte as Mr. Conte will be leaving his position in the first week in January. Mr. Rodriguez thanked Mr. Conte for doing a remarkable job during his time with the City of Madera.

A member of the public, Karina Salas, asked the Council for support with a soccer team she started a few years ago. Mayor Garcia asked her to leave her contact information with City Clerk Alicia Gonzales who would pass the information along to all of Council.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM GALLEGOS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

B-1 Minutes – December 6, 2023, December 9, 2023, December 13, 2023 Recommendation: Approve the City Council Minutes of December 6, 2023, December 9, 2023, and December 13, 2023 (Report by Alicia Gonzales) B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 25, 2023 to December 8, 2023 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: No Action Required (Report by Wendy Silva) B-4 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva) RES 23-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
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EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 B-5 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez)
B-6 Annual Local Appointment List on City Boards, Commissions, and Committees Recommendation: Approve a Minute Order Authorizing the City Clerk to File the 2024 Annual Local Appointments List (Report by Alicia Gonzales) B-7 Appointment of City Representative to the Board of Trustees of the Madera County Mosquito and Vector Control District
Recommendation: Adopt a Resolution Appointing Donald Horal to the Board of Trustees of the Madera County Mosquito and Vector Control District for an additional two-year term (Report by Alicia Gonzales)
RES 23-208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPOINTING DONALD HORAL TO THE BOARD OF TRUSTEES

OF THE MADERA COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT B-8 Exercising Renewal Option with Backflow Solutions, Inc., for Data Management Agreement for Water Backflow Prevention Devices
Recommendation: Adopt a Resolution Authorizing Exercising the Option to Renew Existing Agreement for an Additional One-Year Period at Same Pricing Terms as Existing Agreement whereby Backflow Solutions, Inc., will Continue to Perform Notification and Data Management Functions on behalf of the City Regarding all Backflow Prevention Devices (Report by Ismael Hernandez)
RES 23-209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING THE EXERCISING OF THE OPTION TO RENEW

FOR AN ADDITIONAL ONE-YEAR PERIOD THE EXISTING AGREEMENT FOR

SERVICES BETWEEN THE CITY OF MADERA AND BACKFLOW SOLUTIONS, INC. FOR NOTIFICATION AND DATA MANAGEMENT FUNCTIONS ON

BEHALF OF THE CITY REGARDING ALL BACKFLOW PREVENTION DEVICES C. PUBLIC HEARINGS:

C-1 Public Hearing Relating to Annexation of Certain Properties into Zone of Benefit 51 to the City of Madera Landscape Maintenance District (LMD) Zone for Fiscal Year 2024/25 Recommendation: Adopt a Resolution Approving Annexation No. 2022-06 for annexation of APN 003-240-015 (Sherwood Apartments); APN(s) 012-026-001 & 012- 402-006 (Grove Gardens); APN(s) 003-093-006 & 003-093-008 (Bellava Apartments); APN(s) 009-350-024, 009-350-025, 009-350-026 & 009- 350-029 (Cal-Pacific Supply), APN 009-330-011 (Madera Industrial WHSE), APN(s) 011-143-006,011-143-007, & 011-143-008 (Sugar Pine Village), and APN 010-132-001 (Naz Sixplex) into Zone of Benefit 51; Confirming the Diagram and Assessment for LMD Zone of Benefit 51 for City of Madera City Council Minutes
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Fiscal Year (FY) 2024/25; and Authorizing the City Clerk to File the Diagram and Assessment with the Madera County Auditor (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-210 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING ANNEXATION NO. 2022-06 OF APN(S) 003-240- 015 (SHERWOOD APARTMENTS); 012-026-001 & 012-402-006 (GROVE GARDENS); 003-093-006 & 003-093-008 (BELLAVA APARTMENTS); 009- 350-024, 009-350-025, 009-350-026, & 009-350-029 (CAL-PACIFIC SUPPLY); 009-330-001 (MADERA INDUSTRIAL WHSE); APN(S) 011-143- 006, 011-143-007, & 011-143-008 (SUGAR PINE VILLAGE); AND APN 010- 132-001 (NAZ SIXPLEX) INTO ZONE OF BENEFIT 51; CONFIRMING THE

DIAGRAMS AND ASSESSMENTS FOR CITY OF MADERA LANDSCAPE
MAINTENANCE DISTRICT ZONE OF BENEFIT 51 FOR FISCAL YEAR (FY) 2024/25; AND AUTHORIZING THE CITY CLERK TO FILE THE DIAGRAM AND

ASSESSMENT WITH THE MADERA COUNTY AUDITOR
C-2 7:00 p.m. - Public Hearing No. 2 for Updating of City Councilmember District Boundaries for Annexed Property
Recommendation: Conduct a Public Hearing to receive public input on district boundaries to account for property annexed to the City (Report by Alicia Gonzales) No Public Comment was presented. Public Comment was closed.

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Authorizing Resolution for the Local Assistance Specified Grants – Capital Recommendation: Adopt a Resolution Accepting the amount of $500,000 from the State of California Department of Parks and Recreation for the Lions Town & Country Park Trail System Upgrades and Naming the City Manager as the Authorized Representative (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-211 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

APPLICATION(S) FOR SPECIFIED GRANT FUNDS FROM BUDGET ACT OF 2023, 19.561(B)(62) FOR TRAIL SYSTEM UPGRADES FOR THE LIONS TOWN

AND COUNTRY PARK
D-2 Demolition of Rotary Park Skate Park Office/Concession Building Budget Amendment Recommendation: Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget Approving a Related Expenditure Line Item Related to the Demolition of the Zero Gravity Skate Park Office/Concession Building Cost of $12,593 (Report by Joseph Hebert)
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ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY’S FISCAL YEAR 2023/24 BUDGET

APPROVING A RELATED EXPENDITURE LINE ITEM RELATED TO THE

DEMOLITION OF THE ROTARY PARK SKATEPARK OFFICE/CONCESSION STAND BUILDING COST OF $12,593
D-3 Mexican American Center Cleanup and Structural Engineering Assessment Recommendation: Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget Approving a Related Expenditure Line Item Related to the Mexican American Center Cleanup Efforts and Structural Engineering Assessment for $11,100 (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-213 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY’S FISCAL YEAR 2023/24 BUDGET

APPROVING A RELATED EXPENDITURE LINE ITEM RELATED TO THE

MEXICAN AMERICAN CENTER CLEANUP EFFORTS AND STRUCTURAL
ENGINEERING ASSESSMENT FOR $11,100
D-4 Emergency Repairs to Centrifuge #1 at Wastewater Treatment Plant Recommendation: Adopt a Resolution Affirming the Emergency Repair to Centrifuge #1 at Wastewater Treatment Plant and Ratifying the Award of Contract as an Exception to Competitive Bidding Process (Report by Ismael Hernandez)

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 23-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING THE PURCHASE ORDER CHANGE ORDER

REQUEST, AFFIRMING THE EMERGENCY REPAIR, AND RATIFYING THE

EXPENDITURE OF FUNDS FOR THE EMERGENCY REPAIR TO CENTRIFUGE #1
Public Works Director Ismael Hernandez introduced Administrative Analyst David Austin.

E. ADMINISTRATIVE REPORTS:

E-1 Informational Report – Proposed Changes to Timed Parking Restrictions Within the Madera Downtown Business Improvement Area
Recommendation: This is an informational report. No recommendations from the City Council (Council) are requested though staff is appreciative of any that are received (Report by Keith Helmuth)
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E-2 2024 List of Annual Proclamations
Recommendation: Provide Direction and Adopt a Minute Order Approving the 2024 List of Annual Proclamations from the Protocols Guidebook section concerning Ceremonial Documents (Report by Alicia Gonzales)
Mayor Pro Tem Gallegos asked that Women’s History Month be added to March with a designation of “Recipient at the discretion of Council”.

Councilmember Mejia asked that the recipient for Indigenous People’s Day be designates as La Mesa Directiva de Santa Maria Tindu.

Council discussed and approved by consensus that City Clerk Alicia Gonzales add Women’s History Month to March and all recipients to reflect only the City Departments for specific events and all other designations except Indigenous People’s Day would be labeled as “Recipient at the discretion of Council”. Indigenous People’s Day will designate La Mesa Directiva de Santa Maria Tindu as its recipient. This will allow other organizations to be considered and recognized for their good works for the same item.

Council also approved the proclamations for January as noted in the staff report with the addition of O.L.I.V.E. also receiving a proclamation for Human Trafficking Awareness and Prevention Month.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Mayor Pro Tem Gallegos gave a shout out to the Parks and Grants Departments and to the MAX (Madera Metro) drivers for their participation in the Jolly Trolley and the Winter Wonderland event. It was amazing. Mayor Pro Tem Gallegos also thanked the community members of the Ice House as they put a fence around their business that deters and addresses the homeless problem in that area. She also thanked the Public Works Department for clearing out the drain outlets during the rainy days and thanked the Police Department also.

Councilmember Rodriguez recognized Mayor Pro Tem Gallegos in getting her neighborhood to participate in the Christmas lights on Mainberry Drive. It looked very nice. Councilmember Rodriguez thanked Planning Manager Gary Conte for his service and wished him the best in his new endeavors.

Councilmember Montes gave a shout out to the Parks Department on their work with the Jolly Trolley. The Jolly Trolley was at capacity and all the kids were happy and everyone was having fun. Councilmember Montes thanked the Food Bank on their food drive and toy giveaway this weekend. He also thanked the CHP (California Highway Patrol) and Police Department for serving our community. Councilmember thanked Planning Manager Gary Conte for his service to the City and he welcomed David Austin to the City.

Councilmember Evans wished everyone a Merry Christmas and Happy New Year. She stated that the Christmas Extravaganza was a huge success. They were not able to deliver the toys to children as they were still in school, but they will be handing them out at James Monroe City of Madera City Council Minutes
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Elementary on Friday at about 2:30 p.m. She invited anyone who wanted to assist with the toy distribution and stated that Santa will be out there also. Some snacks will be provided.

Councilmember Mejia thanked Planning Manager Gary Conte for his service and welcomed David Austin to the City. Councilmember Mejia stated that she had made the following request previously. She requests that an interpreter/translator be available at every meeting whether requested or not. This would help ensure that the Spanish and English speakers stay involved.

Councilmember Villegas thanked the Parks Department as they are doing a good job. He thanked everybody as they had a great year. Councilmember Villegas wished everyone a Merry Christmas.

Mayor Garcia stated that attending the MPOA (Madera Police Officer Association) was one of the highlights of this season. It was great to see our folks out there with their families. Mayor Garcia stated that Mike Alamari donated hoodies to the students at Sierra Vista Elementary. It was special to see the children jumping and dancing around as they received a hoodie. Mayor Garcia mentioned that Councilmember Evans did a fantastic job with the Christmas Extravaganza and getting toys donated for the children. He mentioned that they have attended multiple religious events and that earlier today, Vision y Compromiso held an event where Santa distributed presents to children.

Mayor Garcia acknowledged and respected that there are multiple communities within our community and wished everyone a joyous time with their family and friends.

Councilmember Rodriguez wanted to know if Councilmember Mejia’s request for an interpreter/translator would be brought back to Council. City Manager Arnoldo Rodriguez at the direction of Council will bring this item back to Council for further discussion.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel – Anticipated Litigation Deciding Whether to Initiate Litigation Pursuant to Government Code §54956.9(d)(4)
(One Case)
G-2 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Manager
G-3 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Unrepresented Employee: City Manager
City Attorney Shannon Chaffin made the closed session announcement at 7:46 p.m. Mr. Chaffin and Council returned from Closed Session at 8:35 p.m. with all members of Council present.

Mr. Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 8:35 p.m.

UPCOMING MEETING DATES:
 Wednesday, January 17, 2024
 Wednesday, February 7, 2024
City of Madera City Council Minutes
205 W. 4th Street December 20, 2023
Madera, CA 93637 Page 8 of 8

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for December 9, 2023 to January 5, 2024 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of December 9, 2023 to January 5, 2024 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 38037 – 38277 $6,317,452.66
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $1,338,291.19
SDI EDD $5,112.60
CalPERS Payment CalPERS $141,289.51
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38037 12/11/2023 PD OPS PD OPS KER'S GAS & LUBE, INC. 08/23 PD CAR WASHES $ 635.00 38038 12/11/2023 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 10/23 $ 742.99 38039 12/11/2023 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING $ 2,800.00 38039 12/11/2023 HR/RISK MGT COMPUTER MAINT ACRO SERVICE CORPORATION TEMP SERVICES - NETWORK ADMIN $ 11,375.28 38040 12/11/2023 PD OPS PD OPS T-MOBILE USA, INC. TIMING ADVANCE - 23M-06610 $ 25.00 38040 12/11/2023 PD OPS PD OPS T-MOBILE USA, INC. TIMING ADVANCE - 23M-07446 $ 25.00 38041 12/11/2023 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 347.82 38041 12/11/2023 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 3,683.20 38041 12/11/2023 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 7,099.08 38041 12/11/2023 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 2,707.13 38041 12/11/2023 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 219.87 38041 12/11/2023 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 526.23 38041 12/11/2023 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 679.37 38041 12/11/2023 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 679.37 38041 12/11/2023 PW ADMIN TRANS - FIXED SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 878.65 38041 12/11/2023 PW ADMIN TRANS - DAR SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 878.65 38041 12/11/2023 PW ADMIN UB - GARBAGE SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 219.87 38041 12/11/2023 PW ADMIN UB - SEWER SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 219.87 38041 12/11/2023 PW ADMIN UB - WATER SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 439.76 38041 12/11/2023 PW ADMIN WATER QUALITY CONTROL SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 219.84 38041 12/11/2023 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 979.48 38041 12/11/2023 PW ADMIN MEAS K - PD SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 589.52 38041 12/11/2023 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN 11/23 JANITORIAL SERVICES $ 5,447.93 38042 12/11/2023 FIRE FIRE GIBBS INTERNATIONAL INC MISC PARTS $ 4,479.76 38043 12/11/2023 PD OPS PD OPS RAUL R. HERRERA JR. POLYGRAPHS $ 3,750.00 38044 12/11/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FY23/24 SPORTS PROGRAM APPAREL $ 929.30 38044 12/11/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING YOUTH BASKETBALL BANNER $ 236.04 38045 12/11/2023 PD OPS CODE ENF DIEBERTS CREATIVE COPY INC CODE ENFORCEMENT STICKERS $ 203.59 38045 12/11/2023 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD $ 1,525.00 38046 12/11/2023 FIRE FIRE LUIS F FREITAS HAND LETTERING $ 355.00 38047 12/11/2023 PD OPS MEAS K - PD TIM J LAW EMPLOYMENT BACKGROUND $ 1,500.00 38048 12/11/2023 WWTP WWTP ANDERSON PUMP COMPANY REPAIR WELL #2 $ 59,848.96 38048 12/11/2023 WWTP WWTP ANDERSON PUMP COMPANY REPAIR WELL #1 $ 59,936.40 38049 12/11/2023 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. 10/23 TRANSIT OPERATOR $ 103,200.72 38049 12/11/2023 GRANTS TRANS - DAR MV TRANSPORTATION, INC. 10/23 TRANSIT OPERATOR $ 70,982.02 38050 12/11/2023 HR/RISK MGT COMPUTER MAINT ZOHO CORPORATION ACTIVE DIRECTORY SELF SERVICE $ 729.00 38051 12/11/2023 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES - DEC 2023 $ 4,000.00 38052 12/11/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES $ 368.00 38053 12/11/2023 GRANTS PROP 1B PTMISEA TOLAR MANUFACTURING COMPANY, INC PTMISEA - TRANSIT AMENITY $ 163,455.93 38054 12/11/2023 WATER QUALITY WATER QUALITY CONTROL RYAN PROCESS INC CL2 ANALYZER $ 6,236.44 38055 12/11/2023 PD OPS PD OPS CV FORENSIC NURSING SPECIALISTS EXAM - 23M-07472, & 23M-07774 $ 3,000.00

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT January 17, 2024

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38056 12/11/2023 ENGINEERING WATER OPS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 168.50 $ 38057 12/11/2023 PARKS ADMIN PARKING DIST OPS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 10/23 509.60 $ 38057 12/11/2023 PARKS ADMIN PARKING DIST OPS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 11/23 509.60 $ 38057 12/11/2023 PARKS ADMIN PARKS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 10/23 5,678.40 $ 38057 12/11/2023 PARKS ADMIN PARKS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 11/23 5,678.40 $ 38057 12/11/2023 PARKS ADMIN MEDIAN LANDS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 10/23 12,560.80 $ 38057 12/11/2023 PARKS ADMIN MEDIAN LANDS ELITE MAINT AND TREE SERVICE CITYWIDE LANDSCAPE 11/23 12,560.80 $ 38058 12/11/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 191.35 $ 38058 12/11/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 236.20 $ 38058 12/11/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 94.15 $ 38058 12/11/2023 FINANCE COMPUTER MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 48.32 $ 38058 12/11/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 799.23 $ 38058 12/11/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 222.94 $ 38058 12/11/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 243.58 $ 38058 12/11/2023 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 103.25 $ 38058 12/11/2023 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 126.13 $ 38058 12/11/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 362.86 $ 38058 12/11/2023 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 559.71 $ 38058 12/11/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 2,600.37 $ 38058 12/11/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 1,231.53 $ 38058 12/11/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 1,839.94 $ 38058 12/11/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 1,679.78 $ 38058 12/11/2023 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 2,645.00 $ 38058 12/11/2023 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 2,406.56 $ 38058 12/11/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 1,270.83 $ 38058 12/11/2023 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 554.40 $ 38058 12/11/2023 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 125.52 $ 38058 12/11/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/23-11/15/23 6,596.56 $ 38058 12/11/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 10/16/23-10/31/23 1,078.08 $ 38058 12/11/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 11/01/23-11/15/23 703.93 $ 38058 12/11/2023 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 3,361.47 $ 38058 12/11/2023 PD OPS DUI ENF & AWARENESS VAN DE POL ENTERPRISES, INC. PROPANE - PD DUI CHECK POINT 36.26 $ 38059 12/11/2023 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 1,614.50 $ 38059 12/11/2023 HR/RISK MGT PLANNING SIJ HOLDINGS LLC RECRUITMENT ADS 748.36 $ 38060 12/11/2023 ENGINEERING WATER CAPITAL OUTLAY THE MADERA MAIL DROP PLOTTER PRINTING 159.18 $ 38061 12/11/2023 PD OPS CODE ENF O&E TRANSPORTATION LLC FRESNO RIVER LITTER ABATEMENT 37,950.00 $ 38062 12/11/2023 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 124.12 $ 38062 12/11/2023 FINANCE CENTRAL ADMIN PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 127.64 $ 38062 12/11/2023 FINANCE COMM & REC PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 513.84 $ 38062 12/11/2023 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 17.32 $ 38062 12/11/2023 FINANCE ENGINEERING PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 93.04 $ 38062 12/11/2023 FINANCE FACILITIES MAINT PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 438.08 $ 38062 12/11/2023 FINANCE FLEET MAINT PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 432.68 $ 38062 12/11/2023 FINANCE PARKS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 735.64 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38062 12/11/2023 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 885.64 $ 38062 12/11/2023 FINANCE SEWER OPS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 260.28 $ 38062 12/11/2023 FINANCE UB - WATER PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 42.60 $ 38062 12/11/2023 FINANCE WATER OPS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 659.90 $ 38062 12/11/2023 FINANCE WATER QUALITY CONTROL PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 190.96 $ 38062 12/11/2023 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 637.08 $ 38062 12/11/2023 FINANCE PD OPS PRUDENTIAL OVERALL SUPPLY 10/23 UNIFORM SERVICES 127.40 $ 38063 12/11/2023 PD OPS PD OPS EVANS FEED & LIVESTOCK SUPPLY, INC. SUPPLIES FOR BUBBLES 25.97 $ 38064 12/11/2023 ENGINEERING TRANSPORTATION IMPACT FEE CORNERSTONE STRUCTURAL ENGINEERING GROUP B-02 DESIGN SERVICES FOR WESTBERRY BRIDGE 85,987.45 $ 38065 12/11/2023 ENGINEERING WATER CAPITAL OUTLAY ORANGE COAST TITLE COMPANY OF PRELIM ONLY 500.00 $ 38066 12/11/2023 WATER CAPITAL WATER CAPITAL OUTLAY PERFORMANCE AUTOMATION COMPANY, INC. CHLORINE GENERATOR INSTALLATION, WELLS 15, 22, 30 5,853.30 $ 38067 12/11/2023 WWTP WWTP MECHANICAL ANALYSIS REPAIR INC. REPAIR INFLUNT PUMP #2 13,768.75 $ 38067 12/11/2023 WWTP WWTP MECHANICAL ANALYSIS REPAIR INC. REPAIR INFLUNT PUMP #1 17,768.75 $ 38068 12/11/2023 WWTP WWTP MICHAEL JAMES MERRIMAN MONITORING WELL PUMPS 21,475.00 $ 38069 12/11/2023 PD OPS GENERAL FUND INTERNATIONAL BUSINESS INFORMATION ANNUAL LICENSE FEE 3,228.34 $ 38069 12/11/2023 PD OPS PD OPS INTERNATIONAL BUSINESS INFORMATION ANNUAL LICENSE FEE 6,456.66 $ 38070 12/11/2023 PLANNING PLANNING MICHAEL BAKER INTERNATIONAL, INC. HOUSING ELEM UPDATE 32,560.00 $ 38071 12/11/2023 FINANCE STREETS CA GOVERNOR'S OFFICE FIPS# 085-49278 & GRANT# PS20 FY 20/21 20,605.69 $ 38072 12/11/2023 ENGINEERING ENGINEERING AMERICAN BUSINESS MACHINES 11/23 PLOTTER LEASE - ENG 121.00 $ 38073 12/11/2023 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 263.00 $ 38074 12/11/2023 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE 10/23 FINGERPRINT APPS 224.00 $ 38074 12/11/2023 HR/RISK MGT MUSD AFTER SCHOOL PROGRAM CA DEPARTMENT OF JUSTICE 10/23 FINGERPRINT APPS 32.00 $ 38074 12/11/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 10/23 BLOOD ALCOHOL ANALYSIS 980.00 $ 38075 12/11/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 07/23-09/23 1,876.98 $ 38076 12/11/2023 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 11/23 73.62 $ 38076 12/11/2023 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 11/23 90.74 $ 38076 12/11/2023 PURCHASING BUILDING CANON FINANCIAL SERVICES BUILDING DEPT TAXES ON UNIT 37.87 $ 38076 12/11/2023 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.95 $ 38076 12/11/2023 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 11/23 270.63 $ 38076 12/11/2023 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 11/23 414.60 $ 38076 12/11/2023 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 11/23 74.43 $ 38076 12/11/2023 PURCHASING PARKS ADMINISTRATION CANON FINANCIAL SERVICES COPIER LEASE 11/23 167.79 $ 38076 12/11/2023 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 11/23 81.19 $ 38076 12/11/2023 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.14 $ 38076 12/11/2023 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.14 $ 38076 12/11/2023 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.95 $ 38076 12/11/2023 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.95 $ 38076 12/11/2023 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 11/23 41.14 $ 38076 12/11/2023 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 11/23 113.66 $ 38076 12/11/2023 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 11/23 189.19 $ 38076 12/11/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 11/23 235.93 $ 38076 12/11/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 06/23-09/23 407.32 $ 38076 12/11/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 11/23 200.26 $ 38077 12/11/2023 FINANCE COMPUTER MAINT COMCAST 10/23 SERVICE 8155500320322006 92.88 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38077 12/11/2023 FINANCE COMPUTER MAINT COMCAST 11/23 SERVICE 8155500320322006 92.88 $ 38077 12/11/2023 FINANCE PD OPS COMCAST 10/23 SVS 8155500320092096 180.61 $ 38078 12/11/2023 PD OPS PD OPS COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 0923 175.00 $ 38079 12/11/2023 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CA, A MEDIC PRE-EMPLOYMENT PHYSICAL 1,916.00 $ 38080 12/11/2023 FIRE FIRE COOK'S COMMUNICATIONS RADIO PACKAGE 2,575.15 $ 38081 12/11/2023 HR/RISK MGT HR/RISK MGT CPS HR CONSULTING CONTRACTED SERVICES 605.00 $ 38082 12/11/2023 FINANCE UB - GARBAGE DATAPROSE, LLC 09/23 BILLING 2,590.44 $ 38082 12/11/2023 FINANCE UB - GARBAGE DATAPROSE, LLC 10/23 BILLING 2,577.82 $ 38082 12/11/2023 FINANCE UB - SEWER DATAPROSE, LLC 09/23 BILLING 2,590.45 $ 38082 12/11/2023 FINANCE UB - SEWER DATAPROSE, LLC 10/23 BILLING 2,577.83 $ 38082 12/11/2023 FINANCE UB - WATER DATAPROSE, LLC 09/23 BILLING 5,180.89 $ 38082 12/11/2023 FINANCE UB - WATER DATAPROSE, LLC 10/23 BILLING 5,155.66 $ 38083 12/11/2023 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - ENG 30.00 $ 38083 12/11/2023 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 160.00 $ 38083 12/11/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 72.00 $ 38084 12/11/2023 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 38.05 $ 38085 12/11/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 11/16/23-11/30/23 16,845.00 $ 38086 12/11/2023 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE - FIELD TRAINING OFFICER 140.00 $ 38087 12/11/2023 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 11/23 POWER SWEEPING 387.00 $ 38087 12/11/2023 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 11/23 POWER SWEEPING 387.00 $ 38088 12/11/2023 FACILITIES FACILITIES MAINT JAM SERVICES INC TRAFFIC SIGNAL LIDS 921.21 $ 38089 12/11/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 11/23 UTILITY SERVICE - 3040441-500276 203.83 $ 38089 12/11/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 11/23 UTILITY SERVICE - 3040431-500276 102.23 $ 38089 12/11/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 11/23 UTILITY SERVICE - 3040421-500276 57.66 $ 38090 12/11/2023 GRANTS CDBG PUBLIC SVC MADERA COALITION FOR COMM JUSTICE CDBG FY 23/24 Q1 3,941.79 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 013-220-001-000 2,305.28 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 013-010-041-000 5,762.72 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 013-010-040-000 3,277.10 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 038-050-018-000 315.20 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 013-010-039-000 10,970.24 $ 38091 12/11/2023 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2023 PROPERTY TAX APN - 037-040-004-000 481.10 $ 38092 12/11/2023 ENGINEERING ENGINEERING MADERA TRIBUNE PUBLIC HEARING NOTICE 370.50 $ 38092 12/11/2023 ENGINEERING TRANSPORTATION IMPACT FEE MADERA TRIBUNE PUBLIC HEARING NOTICE 429.00 $ 38092 12/11/2023 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC HEARING NOTICE 906.75 $ 38092 12/11/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - OFFICE ASSISTANT 60.80 $ 38093 12/11/2023 PD OPS MEAS K - PD MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 365.62 $ 38094 12/11/2023 PD OPS CODE ENF MOTOROLA SOLUTIONS INC. RADIO UPGRADES - PD 122.74 $ 38094 12/11/2023 PD OPS MEAS K - PD MOTOROLA SOLUTIONS INC. RADIO UPGRADES - PD 3,685.78 $ 38094 12/11/2023 PD OPS PD OPS MOTOROLA SOLUTIONS INC. RADIO UPGRADES - PD - $ 38095 12/11/2023 ENGINEERING LTF - STREETS NATIONAL DATA & SURVEYING SERVICES TRAFFIC COUNTS - LAKE ST & ADELL ST 790.00 $ 38096 12/11/2023 PD OPS MEAS K - PD OCCU-MED, LTD. EXAM SERVICES 1,086.00 $ 38097 12/11/2023 PW ADMIN FACILITIES MAINT PLATT ELECTRIC SUPPLY, INC. STREET LIGHTS 5,369.19 $ 38097 12/11/2023 PW ADMIN PARKS PLATT ELECTRIC SUPPLY, INC. DAMAGED WIRE 2,887.34 $ 38098 12/11/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 28,831.31 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38099 12/11/2023 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES 1,305.08 $ 38100 12/11/2023 ENGINEERING WATER CAPITAL OUTLAY QUAD-KNOPF ENGINEERING PROFESSIONAL ENGINEERING SERVICES 2,692.78 $ 38101 12/11/2023 WWTP WWTP SPARKLETTS LAB & DRINKING WATER 104.59 $ 38102 12/11/2023 PW ADMIN WATER QUALITY CONTROL STATE WATER RESOURCES CONTROL BOARD GRADE D3 EXAM FEES - BARKER JEFF 100.00 $ 38103 12/11/2023 WWTP WWTP SYNAGRO WEST, INC. BIOSOLIDS DISPOSAL 38,736.54 $ 38104 12/11/2023 ENGINEERING MEAS T - RTP TJKM TRANSPORTATION CONSULTANTS TRAFFIC IMPACT STUDY - R-87 4,455.00 $ 38105 12/11/2023 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 10/23 210.00 $ 38106 12/11/2023 HR/RISK MGT COMPUTER MAINT TYLER TECHNOLOGIES INC. TYLER DISASTER RECOVERY 15,201.88 $ 38107 12/11/2023 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC 06/23 LAWN SERVICE - TRANSIT 500.00 $ 38107 12/11/2023 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC 07/23 LAWN SERVICE - TRANSIT 500.00 $ 38107 12/11/2023 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC 08/23 LAWN SERVICE - TRANSIT 500.00 $ 38107 12/11/2023 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC 09/23 LAWN SERVICE - TRANSIT 500.00 $ 38107 12/11/2023 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC 10/23 LAWN SERVICE - TRANSIT 500.00 $ 38108 12/11/2023 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 104.02 $ 38108 12/11/2023 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 38.01 $ 38108 12/11/2023 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 52.01 $ 38108 12/11/2023 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 152.04 $ 38108 12/11/2023 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 2.62 $ 38108 12/11/2023 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 38.01 $ 38108 12/11/2023 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 1.67 $ 38108 12/11/2023 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 52.01 $ 38108 12/11/2023 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 13.82 $ 38108 12/11/2023 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 1.67 $ 38108 12/11/2023 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 1.67 $ 38108 12/11/2023 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 144.03 $ 38108 12/11/2023 FINANCE WATER QUALITY CONTROL VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 38.01 $ 38108 12/11/2023 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 76.87 $ 38108 12/11/2023 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/23-11/10/23 494.23 $ 38109 12/11/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 6023031 3,000.00 $ 38110 12/11/2023 PARKS ADMIN SPORTS PROGRAMS OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND 60.00 $ 38111 12/11/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38112 12/21/2023 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 4,480.00 $ 38112 12/21/2023 HR/RISK MGT COMPUTER MAINT ACRO SERVICE CORPORATION TEMP SERVICES - NETWORK ADMIN 2,166.72 $ 38113 12/21/2023 PD OPS PD OPS T-MOBILE USA, INC. TIMING ADVANCE - 23M-07221 25.00 $ 38114 12/21/2023 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 347.82 $ 38114 12/21/2023 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 3,683.20 $ 38114 12/21/2023 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 7,099.08 $ 38114 12/21/2023 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 2,675.43 $ 38114 12/21/2023 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 219.87 $ 38114 12/21/2023 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 526.23 $ 38114 12/21/2023 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 679.37 $ 38114 12/21/2023 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 679.37 $ 38114 12/21/2023 PW ADMIN TRANS - FIXED SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 878.65 $ 38114 12/21/2023 PW ADMIN TRANS - DAR SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 878.65 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38114 12/21/2023 PW ADMIN UB - GARBAGE SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 219.87 $ 38114 12/21/2023 PW ADMIN UB - SEWER SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 219.87 $ 38114 12/21/2023 PW ADMIN UB - WATER SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 439.76 $ 38114 12/21/2023 PW ADMIN WATER QUALITY CONTROL SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 219.84 $ 38114 12/21/2023 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 979.48 $ 38114 12/21/2023 PW ADMIN MEAS K - PD SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 589.52 $ 38114 12/21/2023 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN 12/23 JANITORIAL SERVICES 4,276.13 $ 38115 12/21/2023 GRANTS PROP 1B PTMISEA RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 11,989.40 $ 38116 12/21/2023 FINANCE PAYROLL TRUST EMPLOYMENT DEVELOPMENT DEPARTMENT EMPLOYMENT TAX FOR 12/08/23 100.59 $ 38117 12/21/2023 PW ADMIN BEVERAGE CONTAINER RECYCLE RNS COMMUNICATIONS, INC. DMV RECYCLING AD 6,840.00 $ 38118 12/21/2023 PD OPS MEAS K - PD RAUL R. HERRERA JR. POLYGRAPHS 1,000.00 $ 38119 12/21/2023 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 340.99 $ 38120 12/21/2023 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. 11/23 TRANSIT OPERATOR 90,370.85 $ 38120 12/21/2023 GRANTS TRANS - DAR MV TRANSPORTATION, INC. 11/23 TRANSIT OPERATOR 62,160.70 $ 38121 12/21/2023 ENGINEERING WATER CAPITAL OUTLAY BEYAZ & PATEL, INC. PROFESSIONAL ENGINEERING SERVICES 40,633.30 $ 38122 12/21/2023 PD OPS PD OPS CAMP, REYNARD PER DIEM - ICI HOMICIDE SCHOOL WK 1 351.50 $ 38122 12/21/2023 PD OPS PD OPS CAMP, REYNARD PER DIEM - ICI HOMICIDE SCHOOL WK 2 351.50 $ 38123 12/21/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 339.00 $ 38124 12/21/2023 FACILITIES FACILITIES MAINT PRESTIGE CUSTOM GLASS REMOVE GLASS 590.00 $ 38125 12/21/2023 FINANCE CENTRAL ADMIN THE PUN GROUP PROFESSIONAL AUDITING SERVICE 10,000.00 $ 38126 12/21/2023 ENGINEERING WATER OPS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 1,217.87 $ 38127 12/21/2023 FIRE FIRE BAUER COMPRESSORS, INC NFPA 2018 RIT BAGS FOR E-56 & E-57 11,398.73 $ 38127 12/21/2023 FIRE MEAS K - FIRE BAUER COMPRESSORS, INC SELF CONTAINED BREATHING APPARATUS 2,533.08 $ 38128 12/21/2023 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 68.35 $ 38128 12/21/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 253.30 $ 38128 12/21/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 176.38 $ 38128 12/21/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 245.07 $ 38128 12/21/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 417.31 $ 38128 12/21/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 232.77 $ 38128 12/21/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 226.59 $ 38128 12/21/2023 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 43.51 $ 38128 12/21/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 384.97 $ 38128 12/21/2023 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 558.89 $ 38128 12/21/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 2,157.00 $ 38128 12/21/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 1,368.88 $ 38128 12/21/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 1,118.42 $ 38128 12/21/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 1,899.19 $ 38128 12/21/2023 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 2,141.05 $ 38128 12/21/2023 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 1,948.04 $ 38128 12/21/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 2,096.76 $ 38128 12/21/2023 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 500.19 $ 38128 12/21/2023 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 116.55 $ 38128 12/21/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/23-11/30/23 6,113.05 $ 38128 12/21/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 11/16/23-11/30/23 1,204.24 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38128 12/21/2023 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK DIESEL 9,749.60 $ 38128 12/21/2023 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK DIESEL 5,006.16 $ 38128 12/21/2023 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPANE 2,755.81 $ 38129 12/21/2023 FLEET MAINT TRANS - FIXED ALPHA EMPIRE AUTO GROUP, INC. MISC PARTS 610.95 $ 38129 12/21/2023 FLEET MAINT TRANS - FIXED ALPHA EMPIRE AUTO GROUP, INC. PARTS FOR BUS #51 877.60 $ 38130 12/21/2023 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 300.00 $ 38131 12/21/2023 GRANTS CDBG PUBLIC SVC OLIVE CHARITABLE ORGANIZATION CDBG 23/24 - BENNET HOUSE Q2 4,107.33 $ 38132 12/21/2023 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 218.77 $ 38133 12/21/2023 FINANCE WWTP BOND ADMIN HAWKINS DELAFIELD & WOOD LLP WATER REVENUE REFUNDING BOND - SERIES 2015 1,100.00 $ 38134 12/21/2023 PARKS ADMIN COMM & REC O&E TRANSPORTATION LLC MEX-AM CENTER CLEAN UP 6,100.00 $ 38134 12/21/2023 PD OPS CODE ENF O&E TRANSPORTATION LLC FRESNO RIVER LITTER ABATEMENT 12,650.00 $ 38135 12/21/2023 PARKS ADMIN CDBG PUB IMPR SUPERIOR INTERNATIONAL INDUSTRIES, INC. CONSTRUCTION SERVICES - MCNALLY PARK 10,518.77 $ 38136 12/21/2023 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 39.00 $ 38136 12/21/2023 PW ADMIN CENTRAL ADMIN EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 39.00 $ 38136 12/21/2023 PW ADMIN COMM & REC EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 351.00 $ 38136 12/21/2023 PW ADMIN ENGINEERING EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 78.00 $ 38136 12/21/2023 PW ADMIN FIRE EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 117.00 $ 38136 12/21/2023 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 78.00 $ 38136 12/21/2023 PW ADMIN PARKS EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 78.00 $ 38136 12/21/2023 PW ADMIN SEWER OPS EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 19.50 $ 38136 12/21/2023 PW ADMIN WATER OPS EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 19.50 $ 38136 12/21/2023 PW ADMIN WWTP EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 39.00 $ 38136 12/21/2023 PW ADMIN PD OPS EAGLESHIELD PEST CONTROL 11/23 PEST CONTROL SERVICES 39.00 $ 38137 12/21/2023 BUILDING BUILDING JOSE MORALES REIMBURSEMENT - ICC TRAINING 470.00 $ 38138 12/21/2023 HR/RISK MGT COMPUTER MAINT NETWORKTIGERS, INC. NETWORK SWITCHES 40,474.08 $ 38139 12/21/2023 FINANCE FINANCE LEASEQUERY LLC ACCOUNTING SUBSCRIPTION 3,900.00 $ 38140 12/21/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 3,390.00 $ 38141 12/21/2023 FINANCE CENTRAL ADMIN AT&T 11/23 CALNET 3 SERVICE 9391026406 26.67 $ 38141 12/21/2023 FINANCE COMM & REC AT&T 10/23 CALNET 3 SERVICE 9391026396 264.29 $ 38141 12/21/2023 FINANCE FINANCE AT&T 11/23 CALNET 3 SERVICE 9391026406 26.67 $ 38141 12/21/2023 FINANCE MEAS K - FIRE AT&T 10/23 CALNET 3 SERVICE 9391068734 56.85 $ 38141 12/21/2023 FINANCE PARKS AT&T 11/23 CALNET 3 SERVICE 9391026412 162.03 $ 38141 12/21/2023 FINANCE PARKS ADMINISTRATION AT&T 11/23 CALNET 3 SERVICE 9391031580 278.54 $ 38141 12/21/2023 FINANCE SEWER OPS AT&T 11/23 CALNET 3 SERVICE 9391031570 196.20 $ 38141 12/21/2023 FINANCE SEWER OPS AT&T 11/23 CALNET 3 SERVICE 9391026410 54.82 $ 38141 12/21/2023 FINANCE SR CITIZEN COMM AT&T 10/23 CALNET 3 SERVICE 9391026398 28.87 $ 38141 12/21/2023 FINANCE SR CITIZEN COMM AT&T 10/23 CALNET 3 SERVICE 9391026403 31.57 $ 38141 12/21/2023 FINANCE SR CITIZEN COMM AT&T 11/23 CALNET 3 SERVICE 9391026415 68.97 $ 38141 12/21/2023 FINANCE WWTP AT&T 11/23 CALNET 3 SERVICE 9391026417 40.71 $ 38141 12/21/2023 FINANCE PD OPS AT&T 10/23 CALNET 3 SERVICE 9391026401 28.83 $ 38141 12/21/2023 FINANCE PD OPS AT&T 10/23 CALNET 3 SERVICE 9391059143 2,041.87 $ 38141 12/21/2023 FINANCE PD OPS AT&T 11/23 CALNET 3 SERVICE 9391020514 154.88 $ 38141 12/21/2023 FINANCE PD OPS AT&T 11/23 CALNET 3 SERVICE 9391026409 28.59 $ 38141 12/21/2023 FINANCE PD OPS AT&T 11/23 CALNET 3 SERVICE 9391026414 380.81 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38141 12/21/2023 PD OPS PD OPS AT&T 11/23 CALNET 3 SERVICE 9391031566 154.88 $ 38141 12/21/2023 PD OPS PD OPS AT&T 10/23 CALNET 3 SERVICE 9391064552 284.97 $ 38141 12/21/2023 PD OPS PD OPS AT&T 11/23 CALNET 3 SERVICE 9391064552 284.97 $ 38141 12/21/2023 PD OPS PD OPS AT&T 11/23 CALNET 3 SERVICE 9391031578 166.39 $ 38142 12/21/2023 FINANCE HR/RISK MGT AT&T 11/23 CALNET 3 SERVICE 9391026400 28.18 $ 38142 12/21/2023 FINANCE WWTP AT&T 11/23 CALNET 3 SERVICE 9391026405 28.18 $ 38143 12/21/2023 ENGINEERING SEWER CAPITAL OUTLAY AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 27,758.75 $ 38144 12/21/2023 PW ADMIN AIRPORT CAPITAL PROJECTS AGEE CONSTRUCTION CO.,INC MADERA MUNICIPAL AIRPORT - DRAINAGE 1,042,095.00 $ 38145 12/21/2023 ENGINEERING WATER CAPITAL OUTLAY AM CONSULTING ENGINEERS, INC. ON-CALL W-03 & W-04 WATER MAIN UPGRADES 2,010.00 $ 38146 12/21/2023 ENGINEERING SEWER CAPITAL OUTLAY BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 1,052.11 $ 38147 12/21/2023 HR/RISK MGT CITY MANAGER BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE MED BILL 01/01/24-06/30/24 1,530.00 $ 38148 12/21/2023 FACILITIES FACILITIES MAINT CA DEPARTMENT OF TRANSPORTATION SHARED COST - CAL-TRANS 9,422.02 $ 38149 12/21/2023 PD OPS PD OPS CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 900.00 $ 38150 12/21/2023 FACILITIES WWTP CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - WWTP 310.00 $ 38151 12/21/2023 ENGINEERING ENGINEERING CA SURVEYING AND DRAFTING SUPPLY SERVICE CONTRACT - LICENSE RENEWAL 2,100.00 $ 38152 12/21/2023 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 08/23 73.62 $ 38152 12/21/2023 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 12/23 73.62 $ 38152 12/21/2023 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 08/23 90.74 $ 38152 12/21/2023 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 12/23 90.74 $ 38152 12/21/2023 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.95 $ 38152 12/21/2023 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.95 $ 38152 12/21/2023 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 08/23 270.63 $ 38152 12/21/2023 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 12/23 270.63 $ 38152 12/21/2023 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 08/23 414.60 $ 38152 12/21/2023 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 12/23 414.60 $ 38152 12/21/2023 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 08/23 74.43 $ 38152 12/21/2023 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 12/23 74.43 $ 38152 12/21/2023 PURCHASING PARKS ADMINISTRATION CANON FINANCIAL SERVICES COPIER LEASE 08/23 167.79 $ 38152 12/21/2023 PURCHASING PARKS ADMINISTRATION CANON FINANCIAL SERVICES COPIER LEASE 12/23 167.79 $ 38152 12/21/2023 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 08/23 81.19 $ 38152 12/21/2023 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 12/23 81.19 $ 38152 12/21/2023 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.14 $ 38152 12/21/2023 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.14 $ 38152 12/21/2023 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.14 $ 38152 12/21/2023 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.14 $ 38152 12/21/2023 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.95 $ 38152 12/21/2023 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.95 $ 38152 12/21/2023 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.95 $ 38152 12/21/2023 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.95 $ 38152 12/21/2023 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 08/23 41.14 $ 38152 12/21/2023 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 12/23 41.14 $ 38152 12/21/2023 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 08/23 113.66 $ 38152 12/21/2023 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 12/23 113.66 $ 38152 12/21/2023 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 08/23 189.19 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38152 12/21/2023 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 12/23 189.19 $ 38152 12/21/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 07/23 200.26 $ 38152 12/21/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 08/23 235.93 $ 38152 12/21/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 12/23 235.93 $ 38152 12/21/2023 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER CHARGES 09/23-12/23 438.70 $ 38153 12/21/2023 HR/RISK MGT AIRPORT OPS CSJVRMA 3RD QTR DEPOSITS FY 23/24 8,053.29 $ 38153 12/21/2023 HR/RISK MGT ANIMAL CONTROL CSJVRMA 3RD QTR DEPOSITS FY 23/24 8.43 $ 38153 12/21/2023 HR/RISK MGT AQUATICS PROGRM CSJVRMA 3RD QTR DEPOSITS FY 23/24 299.71 $ 38153 12/21/2023 HR/RISK MGT BUILDING CSJVRMA 3RD QTR DEPOSITS FY 23/24 133.25 $ 38153 12/21/2023 HR/RISK MGT CENTRAL ADMIN CSJVRMA 3RD QTR DEPOSITS FY 23/24 12,227.65 $ 38153 12/21/2023 HR/RISK MGT CODE ENF CSJVRMA 3RD QTR DEPOSITS FY 23/24 306.76 $ 38153 12/21/2023 HR/RISK MGT COMM & REC CSJVRMA 3RD QTR DEPOSITS FY 23/24 8,324.57 $ 38153 12/21/2023 HR/RISK MGT DRAINAGE CSJVRMA 3RD QTR DEPOSITS FY 23/24 26,683.41 $ 38153 12/21/2023 HR/RISK MGT ENGINEERING CSJVRMA 3RD QTR DEPOSITS FY 23/24 9,873.72 $ 38153 12/21/2023 HR/RISK MGT FACILITIES MAINT CSJVRMA 3RD QTR DEPOSITS FY 23/24 1,192.57 $ 38153 12/21/2023 HR/RISK MGT FIRE CSJVRMA 3RD QTR DEPOSITS FY 23/24 11,239.42 $ 38153 12/21/2023 HR/RISK MGT FLEET MAINT CSJVRMA 3RD QTR DEPOSITS FY 23/24 929.09 $ 38153 12/21/2023 HR/RISK MGT FLEET MOTOR POOL CSJVRMA 3RD QTR DEPOSITS FY 23/24 434.22 $ 38153 12/21/2023 HR/RISK MGT GRAFFITI ABATE CSJVRMA 3RD QTR DEPOSITS FY 23/24 196.04 $ 38153 12/21/2023 HR/RISK MGT INTERMODAL BLDG CSJVRMA 3RD QTR DEPOSITS FY 23/24 1,944.87 $ 38153 12/21/2023 HR/RISK MGT LMD SERVICES CSJVRMA 3RD QTR DEPOSITS FY 23/24 80.91 $ 38153 12/21/2023 HR/RISK MGT PARKS CSJVRMA 3RD QTR DEPOSITS FY 23/24 24,391.26 $ 38153 12/21/2023 HR/RISK MGT PAYROLL TRUST CSJVRMA 3RD QTR DEPOSITS FY 23/24 386,358.00 $ 38153 12/21/2023 HR/RISK MGT STREETS CSJVRMA 3RD QTR DEPOSITS FY 23/24 16,097.14 $ 38153 12/21/2023 HR/RISK MGT SEWER OPS CSJVRMA 3RD QTR DEPOSITS FY 23/24 17,112.42 $ 38153 12/21/2023 HR/RISK MGT SOLID WASTE CSJVRMA 3RD QTR DEPOSITS FY 23/24 1,042.21 $ 38153 12/21/2023 HR/RISK MGT TRANS - FIXED CSJVRMA 3RD QTR DEPOSITS FY 23/24 5,131.01 $ 38153 12/21/2023 HR/RISK MGT WATER OPS CSJVRMA 3RD QTR DEPOSITS FY 23/24 5,625.50 $ 38153 12/21/2023 HR/RISK MGT WATER QUALITY CONTROL CSJVRMA 3RD QTR DEPOSITS FY 23/24 167.98 $ 38153 12/21/2023 HR/RISK MGT WWTP CSJVRMA 3RD QTR DEPOSITS FY 23/24 36,875.22 $ 38153 12/21/2023 HR/RISK MGT PD OPS CSJVRMA 3RD QTR DEPOSITS FY 23/24 78,701.01 $ 38153 12/21/2023 HR/RISK MGT SUCCESSOR AGENCY ADMIN CSJVRMA 3RD QTR DEPOSITS FY 23/24 283.34 $ 38154 12/21/2023 CITY ADMIN PD OPS CHIARAMONTE, GIACHINO PER DIEM - EDC 23-3 SESSION #1 425.50 $ 38155 12/21/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 12/08/2023 PAYROLL 1,031.31 $ 38156 12/21/2023 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 11/23 127.40 $ 38156 12/21/2023 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 11/23 37.70 $ 38156 12/21/2023 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 11/23 37.70 $ 38156 12/21/2023 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 11/23 270.92 $ 38156 12/21/2023 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 11/23 181.22 $ 38156 12/21/2023 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 11/23 73.84 $ 38156 12/21/2023 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 11/23 252.98 $ 38156 12/21/2023 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 11/23 55.64 $ 38156 12/21/2023 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 11/23 199.16 $ 38156 12/21/2023 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 11/23 37.96 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38156 12/21/2023 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 11/23 73.84 $ 38156 12/21/2023 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 11/23 73.84 $ 38156 12/21/2023 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 11/23 91.52 $ 38156 12/21/2023 FINANCE PARKS ADMINISTRATION COMCAST CITY INTERNET CONNECTION 11/23 73.58 $ 38156 12/21/2023 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 11/23 91.00 $ 38156 12/21/2023 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 11/23 91.52 $ 38156 12/21/2023 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 11/23 109.46 $ 38156 12/21/2023 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 11/23 64.74 $ 38156 12/21/2023 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 11/23 73.58 $ 38156 12/21/2023 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 11/23 73.58 $ 38156 12/21/2023 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 11/23 60.32 $ 38156 12/21/2023 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 11/23 60.32 $ 38156 12/21/2023 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 11/23 118.56 $ 38156 12/21/2023 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 11/23 82.68 $ 38156 12/21/2023 FINANCE WATER QUALITY CONTROL COMCAST CITY INTERNET CONNECTION 11/23 37.96 $ 38156 12/21/2023 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 11/23 55.64 $ 38156 12/21/2023 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 11/23 37.70 $ 38156 12/21/2023 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 11/23 55.64 $ 38157 12/21/2023 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 22/23 Q1 2,905.29 $ 38157 12/21/2023 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG CV Q1 FY 23/24 564.55 $ 38158 12/21/2023 PD OPS UB - GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/23 21.88 $ 38158 12/21/2023 PD OPS UB - SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/23 21.88 $ 38158 12/21/2023 PD OPS UB - WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/23 43.74 $ 38158 12/21/2023 PD OPS PD OPS CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 11/23 87.50 $ 38159 12/21/2023 ENGINEERING STORM DRAIN SW QUAD U/A DMP DEVELOPMENT CORP. REIMBURSEMENT - STORM DRAIN CARMEL III 145,376.89 $ 38160 12/21/2023 HR/RISK MGT COMPUTER MAINT DELL COMPUTER CORPORATION COMPUTER SOFTWARE FOR MICROCOMPUTERS 10,958.79 $ 38161 12/21/2023 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - ENG 180.00 $ 38161 12/21/2023 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 345.00 $ 38161 12/21/2023 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 355.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION - PANAM 759.50 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - FBSC 213.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - FBSC 30.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - PANAM 30.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM CERT - JWYC 275.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS OPEN/CLOSE ALARM REPORTS - JWYC 135.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS OPEN/CLOSE ALARM REPORTS - PANAM 135.00 $ 38161 12/21/2023 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS OPEN/CLOSE ALARM REPORTS - FBSC 135.00 $ 38162 12/21/2023 CITY ADMIN COMMUNITY PROMO ECONOMIC DEVELOPMENT COMMISSION Q2 EDC CONTRIBUTION FY 23/24 45,359.47 $ 38163 12/21/2023 ENGINEERING ENGINEERING FEDERAL EXPRESS EXPRESS SHIPPING 3.04 $ 38164 12/21/2023 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE - POST SUPERVISOR 299.00 $ 38165 12/21/2023 HR/RISK MGT PD OPS GAONA, JUAN TUITION REIMBURSEMENT 459.00 $ 38166 12/21/2023 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 12/23 POWER SWEEPING 387.00 $ 38166 12/21/2023 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 12/23 POWER SWEEPING 387.00 $ 38167 12/21/2023 FLEET ACQUISITION FLEET ACQUISITION LEHR AUTO ELECTRIC PD PATROL K9 CAGE 6,237.32 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA SMART IRR CONTROLLER REBATE - 9189235 95.99 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 100.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9916396 100.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9919324 200.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9918130 200.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 10000747 200.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 7307006 200.00 $ 38168 12/21/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9926203 200.00 $ 38169 12/21/2023 PW ADMIN AIRPORT OPS MADERA COUNTY ENVIRONMENTAL HEALTH DEPT CUPA OVERSIGHT SURCHARGE 533.00 $ 38169 12/21/2023 WWTP WWTP MADERA COUNTY ENVIRONMENTAL HEALTH DEPT WWTP OPERATING PERMITS 954.00 $ 38169 12/21/2023 FLEET MAINT FLEET MAINT MADERA COUNTY ENVIRONMENTAL HEALTH DEPT CUPA OVERSIGHT SURCHARGE 967.00 $ 38170 12/21/2023 GRANTS CDBG PUBLIC SVC MADERA RESCUE MISSION, INC. CDBG FY 22/23 HOMELESS PROGRAM 8,289.04 $ 38171 12/21/2023 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE - 1004 CS 338.00 $ 38171 12/21/2023 ENGINEERING MEAS T - ENVIRO MADERA TRIBUNE REQUEST FOR BID - ALY-01/ALY-03 1,439.10 $ 38171 12/21/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - BUILD INTERN 79.80 $ 38171 12/21/2023 PARKS ADMIN PROP 68 GRANT MADERA TRIBUNE PROP 68 - LTC RESTROOM REHAB 1,325.00 $ 38172 12/21/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 5.60 $ 38172 12/21/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 51.99 $ 38172 12/21/2023 FLEET MAINT FLEET MOTOR POOL MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 6.25 $ 38172 12/21/2023 FLEET MAINT LMD SERVICES MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 120.77 $ 38172 12/21/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 138.80 $ 38172 12/21/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 10/01/23-10/31/23 90.02 $ 38173 12/21/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 09/01/23-09/30/23 14.83 $ 38173 12/21/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 09/01/23-09/30/23 26.97 $ 38173 12/21/2023 FLEET MAINT LMD SERVICES MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 09/01/23-09/30/23 89.42 $ 38173 12/21/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 09/01/23-09/30/23 150.54 $ 38173 12/21/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 09/01/23-09/30/23 46.67 $ 38174 12/21/2023 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 940.36 $ 38175 12/21/2023 PARKS ADMIN AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL 343.69 $ 38175 12/21/2023 PARKS ADMIN COMM & REC MAMMOTH OXYGEN CO2 FOR POOL 108.00 $ 38176 12/21/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 21,680.21 $ 38176 12/21/2023 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL 1,362.24 $ 38177 12/21/2023 PD OPS MEAS K - PD MOTOROLA SOLUTIONS INC. PD - BODY-WORN CAMERAS 114,354.42 $ 38177 12/21/2023 PD OPS MEAS K - PD MOTOROLA SOLUTIONS INC. PD - RADIOS 7,238.57 $ 38177 12/21/2023 PD OPS PD OPS MOTOROLA SOLUTIONS INC. PD - RADIOS 29,057.23 $ 38178 12/21/2023 PD OPS PD OPS OCCU-MED, LTD. EXAM SERVICES 1,676.00 $ 38179 12/21/2023 PARKS ADMIN SPECIAL LEGISLATIVE GRANT O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 44,528.50 $ 38180 12/21/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3819620697-3 131.50 $ 38180 12/21/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 8126770647-1 262.22 $ 38180 12/21/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 6,198.36 $ 38180 12/21/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 11/23 SERVICE 8307681856-2 756.41 $ 38180 12/21/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 2,198.83 $ 38180 12/21/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 7,645.97 $ 38180 12/21/2023 FINANCE ENGINEERING PACIFIC GAS & ELECTRIC 11/23 SERVICE 2000655655-7 1,413.62 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 6690755760-8 93.34 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 1619119913-8 129.76 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 7949615676-5 22.00 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 3642526071-2 78.01 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 8178280304-3 205.18 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 3499945233-6 96.30 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 3352588453-3 158.11 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 7928098441-4 61.32 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 4318089701-9 26.34 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 5237156686-1 41.09 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 1013877191-9 73.84 $ 38180 12/21/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 33,186.99 $ 38180 12/21/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 11/23 SERVICE 2173157566-4 2,027.13 $ 38180 12/21/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 912.96 $ 38180 12/21/2023 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 735.39 $ 38180 12/21/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 66.15 $ 38180 12/21/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 8,820.73 $ 38180 12/21/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 2,376.92 $ 38180 12/21/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 262.98 $ 38180 12/21/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 93.37 $ 38180 12/21/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 9651992016-7 216.81 $ 38180 12/21/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 9172110863-6 14,716.20 $ 38180 12/21/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 145,219.91 $ 38180 12/21/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 11/23 SERVICE 1902328695-8 11.71 $ 38180 12/21/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 158.34 $ 38180 12/21/2023 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 9.90 $ 38180 12/21/2023 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 29.60 $ 38180 12/21/2023 FINANCE ZONE 20B ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 21.08 $ 38180 12/21/2023 FINANCE ZONE 27B ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 10.64 $ 38180 12/21/2023 FINANCE ZONE 2 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 51.74 $ 38180 12/21/2023 FINANCE ZONE 3 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 39.14 $ 38180 12/21/2023 FINANCE ZONE 31B ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 29.60 $ 38180 12/21/2023 FINANCE ZONE 4 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 9.80 $ 38180 12/21/2023 FINANCE ZONE 6A ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 65.51 $ 38180 12/21/2023 FINANCE ZONE 29C ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 10.77 $ 38180 12/21/2023 FINANCE ZONE 8 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 67.42 $ 38180 12/21/2023 FINANCE ZONE 16 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 22.05 $ 38180 12/21/2023 FINANCE ZONE 13 ACTIVITIES PACIFIC GAS & ELECTRIC 11/23 SERVICE 3533032414-2 143.72 $ 38181 12/21/2023 ENGINEERING WATER WELL IMPACT FEE PACIFIC GAS & ELECTRIC PUMP INSTALL - WELL #37 1,292.36 $ 38182 12/21/2023 PD OPS ANIMAL CONTROL PECK'S PRINTERY PD - DOG LICENSE RECEIPTS 211.09 $ 38183 12/21/2023 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN FACILITIES MAINT PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN FLEET MAINT PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES 55.94 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38183 12/21/2023 PW ADMIN SEWER OPS PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN WATER OPS PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN WATER QUALITY CONTROL PITNEY BOWES, INC. POSTAGE FEES 55.98 $ 38183 12/21/2023 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38183 12/21/2023 PW ADMIN PURCHASING PITNEY BOWES, INC. POSTAGE FEES 55.94 $ 38184 12/21/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 19,220.87 $ 38185 12/21/2023 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SVS 40,419.84 $ 38186 12/21/2023 FIRE FIRE SCHOETTLER TIRE, INC. TIRES FOR E-56 2,670.15 $ 38186 12/21/2023 FLEET MAINT FLEET MAINT SCHOETTLER TIRE, INC. TIRES #4701 2,597.83 $ 38187 12/21/2023 STREETS STREETS SEAL RITE PAVING ASPHALT PAVING 60,913.40 $ 38188 12/21/2023 FLEET MAINT FLEET MAINT SEQUOIA EQUIPMENT CO. INC UNIT #4702 HYDRAULIC PUMP REPLACEMENT 14,265.76 $ 38189 12/21/2023 WWTP WWTP SPARKLETTS WWTP - LAB & DRINKING WATER 58.10 $ 38190 12/21/2023 PW ADMIN SEWER OPS STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FAC ID: 5C200101003 4,424.00 $ 38190 12/21/2023 PW ADMIN SEWER OPS STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE FAC ID: 4DW0302 3,576.00 $ 38191 12/21/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 12/08/23 PAYROLL 25.00 $ 38192 12/21/2023 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 300.00 $ 38193 12/21/2023 PARKS ADMIN COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 315.17 $ 38194 12/21/2023 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 11/23 210.00 $ 38195 12/21/2023 PW ADMIN FACILITIES MAINT UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 2023 11.09 $ 38195 12/21/2023 PW ADMIN STREETS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 2023 11.10 $ 38195 12/21/2023 PW ADMIN SEWER OPS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 2023 11.09 $ 38195 12/21/2023 PW ADMIN WATER OPS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 2023 11.09 $ 38196 12/21/2023 PD OPS MEAS K - PD WEBSTER, NICHOLAS PER DIEM - SLI SESSION #8 258.75 $ 38197 12/21/2023 PD OPS GENERAL TRUST ASSET FORFEITURE/OTHER PD PD - PINK PATCH 780.00 $ 38198 12/21/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9920733 2,555.00 $ 38199 12/21/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9924680 3,000.00 $ 38200 12/21/2023 FINANCE AIRPORT OPER FUND AR REFUNDS DEPOSIT REFUND - HANGAR 90 160.00 $ 38201 12/21/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 17 1,700.00 $ 38202 12/21/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 4 1,700.00 $ 38203 12/21/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 20 1,700.00 $ 38203 12/21/2023 FINANCE WATER UTILITY AR REFUNDS DEPOSIT REFUND - METER 20 (250.56) $ 38204 12/21/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 1 1,700.00 $ 38205 12/21/2023 BUILDING BUILDING BLDING/PLAN REFNDS JOB CANCELLED - REIMBURSE FEE 9,511.45 $ 38206 12/21/2023 PARKS ADMIN PARKS OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 7 50.00 $ 38207 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 7 50.00 $ 38208 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 7 50.00 $ 38209 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 38210 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 $ 38211 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38212 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 38213 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38214 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 200.00 $ 38215 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 $ 38216 12/21/2023 PARKS ADMIN PARKS OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38217 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 38218 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC BALL FIELD 9 50.00 $ 38219 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 6A 50.00 $ 38220 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 38221 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38222 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 38223 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY N & S BALLFIELDS 50.00 $ 38224 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCCER 1-4 50.00 $ 38225 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC BALL FIELD 7 & 9 50.00 $ 38226 12/21/2023 PARKS ADMIN PARKS OTP- PARKS REFUNDS REFUND CREDIT BALANCE 410.34 $ 38227 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCCER 3 & 4 50.00 $ 38228 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38229 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY NORTH BALLFIELD 50.00 $ 38230 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 $ 38231 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 $ 38232 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 38233 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM MULTI-ROOM 100.00 $ 38234 12/21/2023 PARKS ADMIN PARKS OTP- PARKS REFUNDS REFUND CREDIT BALANCE 576.25 $ 38235 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 1 50.00 $ 38236 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 38237 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOUTH BALLFIELD 50.00 $ 38238 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 $ 38239 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY N & S BALLFIELDS 50.00 $ 38240 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 38241 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY N & S BALLFIELDS 50.00 $ 38242 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOCCER 1-3 & 6A 50.00 $ 38243 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY SOUTH BALLFIELD 50.00 $ 38244 12/21/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 50.00 $ 38245 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9924364 1,956.13 $ 38246 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9921267 442.89 $ 38247 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9899855 149.47 $ 38248 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9916417 120.38 $ 38249 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9924853-552412 121.28 $ 38250 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9922350 322.76 $ 38251 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9916381 131.63 $ 38252 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 10000689-554165 24.93 $ 38253 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9923289 127.57 $ 38254 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9920101-510384 77.96 $ 38255 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9923511 177.21 $ 38256 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 10000298 184.38 $ 38257 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9896355 149.00 $ 38258 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 5272004 139.80 $ 38259 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9922787 133.90 $ 38260 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 10000356 255.79 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38261 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9018001 158.45 $ 38262 12/21/2023 FINANCE GENERAL FUND OTP- UB REFUNDS REFUND - PYMT POSTED IN ERROR 99.03 $ 38263 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9924658-513124 103.41 $ 38264 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9907187-506473 108.50 $ 38265 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 10000909 122.79 $ 38266 12/21/2023 FINANCE WATER FUND OTP- UB REFUNDS DEPOSIT FROM MAIS TO MUNIS - 9894503-504099 230.47 $ 38267 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9924947 38.56 $ 38268 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9900026 161.44 $ 38269 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9894887 135.09 $ 38270 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9925894 470.00 $ 38271 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9638071-502988 115.04 $ 38272 12/21/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND - 9923029-552614 150.00 $ 38273 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 10000336 198.59 $ 38274 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9894591 326.32 $ 38275 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9925094 113.53 $ 38276 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9924674 173.33 $ 38277 12/21/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND ACCT 9913763 312.03 $ 387 12/11/2023 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 12/08/23 PAYROLL 27,469.08 $ 388 12/12/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/12/2023 1,593.51 $ 389 12/12/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 12/08/2023 12,537.53 $ 390 12/12/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 12/08/2023 2,701.98 $ 391 12/18/2023 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 09/23 580,893.00 $ 391 12/18/2023 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 10/23 585,112.41 $ 392 12/20/2023 HR/RISK MGT CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. 12/23 BENEFIT PREMIUMS 923.00 $ 392 12/20/2023 HR/RISK MGT PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. 12/23 BENEFIT PREMIUMS 366,766.73 $ 392 12/20/2023 HR/RISK MGT PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. 12/23 BENEFIT PREMIUMS 1,523.00 $ 393 12/20/2023 HR/RISK MGT CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 01/24 966.00 $ 393 12/20/2023 HR/RISK MGT PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 01/24 396,034.59 $ 393 12/20/2023 HR/RISK MGT PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 01/24 1,566.00 $ 394 12/20/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/20/2023 409.22 $ 395 12/26/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 12/22/2023 13,766.47 $ 396 12/26/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 12/22/2023 3,420.46 $ 397 12/28/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/28/2023 448.11 $ 398 12/29/2023 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 230,305.83 $ 399 01/02/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 12/22/23 PAYROLL 28,476.13 $ 400 01/03/2024 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 12/23 MONTHLY DUES 2,285.00 $ 401 01/04/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 01/04/2024 112.84 $ BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 6,317,452.66

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council a monthly informational update on employment matters, including new hires, transfers, and terminations.

DISCUSSION:

The Civil Service Commission (Commission) did not meet in January 2024.

The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Jose Luis Carrasquillo
Quinero
Public Works
Maintenance Worker I
Public Works –
Water Division
PT 12/4/23
Gary Price Director of Information
Technology
Information
Technology
FT 12/18/23
Sergio Hernandez Police Officer Trainee Police FT 1/2/24 Christopher Flores
Vasquez
Public Works
Maintenance Worker I
Public Works –
Water Division
PT 1/2/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant B-3
The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Brian Rosas Police Officer I Police Officer II 10/2/23
Sandra Higareda
Ascencio Police Officer I Police Officer II 12/17/23
Kayla Bianchi Police Officer II Police Corporal 12/30/23 Steven Boehm Police Corporal Police Sergeant 12/30/23
Mark Adams Police Sergeant Police Lieutenant 12/30/23
The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Alondra Preciado Lifeguard/Program
Leader I
Parks & Community
Services PT 10/13/23
Joseph Velasquez Lifeguard Parks & Community
Services PT 12/13/23
Asa Joseph
Lemus
Program Leader – After
School Program
Parks & Community
Services PT 12/21/23
Ariana Alicia
Cosio-Soria
Program Leader – After
School Program
Parks & Community
Services PT 12/22/23
Rosario Navarro Park Aide Parks & Community
Services PT 12/22/23
Veronica Duran Park Aide Parks & Community
Services PT 12/22/23
Oscar Calderon Park Aide Parks & Community
Services PT 12/27/23
Mark Trukki Police Lieutenant Police FT 12/28/23
Shelby Villa Human Resources
Technician II Human Resources FT 12/29/23
Gary Conte Planning Manager Planning FT 1/5/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 17, 2024
Agenda Number: B-4
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Appointment to the Civil Service Commission
RECOMMENDATION:

Adopt a resolution appointing Shawn Griffin to the Civil Service Commission SUMMARY:

The City of Madera Municipal Code provides that the Civil Service Commission (Commission) is comprised of seven (7) members. Each member of the City Council makes a nomination to be considered for appointment by the Mayor and the Mayor has one direct appointment.

Appointments are subject to approval of the City Council by resolution. At this time, Councilwoman Evans has nominated Shawn Griffin for appointment to the Civil Service Commission. Councilwoman Evans’ prior appointment, Julius Washington, has resigned from the Commission due to personal reasons. Mayor Garcia has considered the nomination submitted and desires to appoint Shawn Griffin.

DISCUSSION:

The Commission is established in Chapter 2 of the City’s Municipal Code. The Commission reviews recruitments and certifies the list of eligible candidates for full time employment with the City.

The Commission also is the hearing body for appeals related to employment practices, including employee discipline, application of the City’s Personnel Rules, and hiring practices. Pursuant to Municipal Code Section 2-2.303, the Commission is a seven (7) member body. Nominations of individuals to serve as Commissioners may be made by all members of the City Council. The Mayor then makes appointments from those nominated. The Mayor also makes a direct appointment. The Mayor’s appointments must be approved by the City Council as a whole, with the resolution of appointment approved by at least four (4) members of the Council.

Commission members are noted below in Table 1, with the individual considered for approval of appointment indicated in bold text.

Table 1. Civil Service Commission Appointments
Commissioner Nominating Councilmember City Council District Dennis Smith Direct appointment by Mayor Garcia At-large Mayor Nick Salinas Mayor Pro Tem Gallegos District 1
Celeste Voyles Councilmember Rodriguez District 2
Saim Mohammad Councilmember Montes District 3
Shawn Griffin Councilwoman Evans District 4
Vacant Councilwoman Mejia District 5
Vacant Councilmember Villegas District 6
At this time, the Mayor is seeking approval from the City Council of his appointment of Shawn Griffin, nominated by Councilwoman Evans. Per the Municipal Code, appointments will be for a term matching the nominating Council person, or until a replacement is appointed. The Municipal Code also provides that the resolution of appointment must receive at least four (4) affirmative votes to pass.

FINANCIAL IMPACT:

There is no anticipated financial impact.

ALTERNATIVES:

Council may direct staff to seek additional applications to serve on the Commission.

ATTACHMENTS:

1. Volunteer application for Shawn Griffin

2. Resolution
City Clerk Page 1 of 2
Update 12/1/21

CITY OF MADERA

COMMISSION, BOARD, AND COMMITTEE

APPLICATION
I hereby request that I be considered as a nominee for the following City of Madera Commission, Board, or Committee:

PLEASE CHECK ONE OR MORE:
_____ ADA Advisory Council _____ Airport Advisory Commission _____ Beautification Committee _____ Civil Service Commission _____ CDBG Block Grant Commission _____ Loan Review Committee _____ Planning Commission _____ Transit Advisory Board
_____ Other: ____________________
Please type or print in ink.
_________________________________________________________________________________________________________ LAST NAME FIRST NAME M.I.

Length of residence in the City of Madera:
_________ Years ________Months
Have you ever been convicted of a felony?
Yes _________ No ________
Educational background:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________

GRIFFIN
48 BS - BIOLOGY - UC DAVIS, 1991
MBA- FINANCE - CSU FRESNO, 1998
SHAWN
X
D
X
City Clerk Page 2 of 2
Update 12/1/21
Please list any organizations of which you are a member and any offices you have held in those organizations:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Please list any appointed public boards or commissions on which you have served, dates of service, and any chairmanship or office held:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ I am interested in serving for the following reasons:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ References (optional):
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ ________________________________ _________________________________________ Date Signature
Please return completed application to:

CITY OF MADERA

OFFICE OF THE CITY CLERK
205 West 4th Street, Madera, CA 93637
[email protected]
(559) 661-5405
ALEGRIA GUILD - member, Treasurer
MADERA HIGH PTA - member, Treasurer
CAMP FIRE - member, on Board of Trustees, currently Secretary, past Treasurer City of Madera - Civil Service Commission - member, currently Vice-Chair, dates of service 2008 (??) - present I like to volunteer, give back to my community, and this is an opportunity to do that, and at the same time learn about what's going on in my community at the city level.
1/25/2022 Shawn Griffin
Resolution No. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPOINTING SHAWN GRIFFIN TO THE CITY OF MADERA

CIVIL SERVICE COMMISSION
WHEREAS, the City of Madera has established a Civil Service Commission (Commission) to serve in a volunteer capacity to fulfill the duties of the Commission as identified in the City of Madera Personnel Rules and Regulations and City of Madera Municipal Code; and WHEREAS, the Commission is comprised of seven citizens nominated by members of the City Council and appointed by the Mayor, subject to confirmation by the Council as a whole; and WHEREAS, Councilwoman Evans has nominated Shawn Griffin to the Commission for a term concluding December 2024 or as otherwise provided in the Madera Municipal Code; and WHEREAS, Mayor Garcia has considered the above-named nominated individual and has appointed Shawn Griffin to the Commission, for a term concluding December 2024 or as otherwise provided in the Madera Municipal Code, subject to approval of the City Council; and WHEREAS, Shawn Griffin desires to serve on the Commission.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. Shawn Griffin’s appointment to the Civil Service Commission for a term ending December 2024, unless otherwise indicated by the Madera Municipal Code, is approved.

3. This resolution is effective immediately upon adoption. ********************

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 17, 2024
Agenda Number: B-5
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Revisions to Administrative Policy 64 – Paid Sick Leave for Part Time, Temporary, and Seasonal Employees
RECOMMENDATION:

Adopt a resolution approving revisions to Administrative Policy (AP) 64 – Paid Sick Leave for Part Time, Temporary, and Seasonal Employees pursuant to California Senate Bill (SB) 616 SUMMARY:

California SB 616 was passed into law expanding the existing paid sick leave law that has been in effect since 2015. The new law requires employers to increase the minimum annual accrual and the minimum accrual cap of sick leave hours effective January 1, 2024. This new law will only affect the City of Madera’s (City’s) part time, temporary, and seasonal employees. Full time employees have sick leave policies that exceed the state’s minimum requirements as described in applicable bargaining unit memorandums of understanding for civil service employees, or individual employment agreements for at-will employees.

DISCUSSION:

Effective January 1, 2024, the City’s part time, temporary, and seasonal employees are required by state law to have expanded paid sick leave as follows:
▪ Minimum annual accrual of paid sick leave increased from 3 days/24 hours to 5 days/40 hours.
▪ Minimum accrual cap of paid sick leave increased from 6 days/48 hours to 10 days/80 hours.

Because the City uses an accrual calendar start date of July 1 for paid sick leave for part time, temporary, and seasonal employees, any such existing employees that used paid sick leave between July 1, 2023, and December 31, 2023, can use paid sick leave up to the new maximum through June 30, 2024. For example, if a part time employee used 2 days of paid sick leave between 7/1/23 and 12/31/23, they would be eligible to use up to 3 additional days of paid sick leave between 1/1/24 and 6/30/24 so long as they have accrued the time off.

All other aspects of AP-64 remain unchanged.

FINANCIAL IMPACT:

On average, the City has approximately 75-100 part time, seasonal, or temporary employees at any given time. Any scheduled work time taken as paid sick leave will have a direct impact on productivity and may require back-filling of scheduled shifts, resulting in pay for the employee using sick leave and pay for the employee filling in on the shift. Part time sick leave is tracked in the City’s payroll system by pay type. The City’s current payroll system became the system of record in January 2018. Table 1 shows the number of part time sick leave hours used each fiscal year (FY) from available data for reference.

Table 1: Total part time sick leave hours used by fiscal year Fiscal Year Total Hours Used
(rounded)
FY 2017/18 (1/2 year of data) 440
FY 2018/19 937
FY 2019/20 780
FY 2020/21 404
FY 2021/22 494
FY 2022/23 618
FY 2023/24 (year-to-date) 420
ALTERNATIVES:

The increase to paid sick leave as a result of SB 616 becoming law does not permit the City to provide any less paid time off than the state minimum. However, Council could direct staff to revise other aspects of AP-64, or to provide additional paid sick leave time beyond the new state minimum.

ATTACHMENTS:

1. Resolution
a. Exhibit A: Revised Administrative Policy 64
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING REVISIONS TO ADMINISTRATIVE POLICY 64: PAID SICK LEAVE FOR PART TIME, TEMPORARY, AND

SEASONAL EMPLOYEES
WHEREAS, the City of Madera (the “City”) desires to comply with all requirements set forth by the State of California (State) relating to employment law; and WHEREAS, the State passed SB 616 requiring an increase to existing paid sick leave requirements to be provided to all employees; and
WHEREAS, the City already provides paid leave to full time civil service and full time atwill employees that meets the requirements of SB 616; and WHEREAS, the City currently provides paid sick leave benefits to part time, temporary, and seasonal employees but needs to increase the minimum annual accrual of paid sick leave to 5 days/40 hours and minimum accrual cap to 10 days/80 hours effective January 1, 2024; and WHEREAS, the staff has prepared a revised policy that incorporates all known requirements as set forth by the State regarding paid sick leave for part time, temporary, and seasonal employees.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The revised Administrative Policy 64: Paid Sick Leave for Part Time, Temporary, and Seasonal Employees, attached as Exhibit A and incorporated herein, is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * * *

CITY OF MADERA
Administrative Policy
Policy No. AP-64
Date Adopted: 6/3/2015
Date(s) Revised: 1/17/2024
Subject: Paid Sick Leave Policy for Part Time, Temporary and Seasonal; Employees
The following policy applies only to part time, temporary, and seasonal employees of the City of Madera.

Effective January 1, 2024, California’s Paid Sick Leave law requires the City of Madera to provide paid sick leave to employees under the following conditions:
• An employee begins to accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked beginning on the first day of employment. An employee is not eligible to begin using any accrued paid sick leave until 90 days after his or her hire date with the City of Madera. • An employee is only allowed to use up to a maximum of 5 days or 40 hours of sick leave in a 12-month period. The 12-month period is defined as the City’s fiscal year of July 1 through June 30.
• Unused sick leave may carry over from year-to-year with continuous employment, not to exceed a maximum accrual of 10 days or 80 hours. • In accordance with California’s Paid Sick Leave law, an employee may use 5 days or 40 hours of accrued sick leave in a 12-month period defined as the City’s fiscal year of July 1 through June 30 for one of the following reasons:
o For the employee’s own diagnosis, care, or treatment of an existing health condition or preventative care.
o For the diagnosis, care, or treatment of an existing health condition or preventative care for an employee’s family member, including:
o Child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis.) o Spouse or Registered Domestic Partner
o Parent (including biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.)
o Grandparent
o Grandchild.
o Sibling.
o To obtain any relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate certification of the need for such services:
o A temporary restraining order or restraining order.
o Other injunctive relief to help ensure the health, safety or welfare of themselves or their children.
o To seek medical attention for injuries caused by domestic violence, sexual assault, or stalking.
o To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault, or stalking. o To obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking.
o To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.
• An employee shall provide reasonable advance notification of their need to use accrued sick leave to their supervisor if the need for paid sick leave use is foreseeable (e.g., doctor’s appointment scheduled in advance). If the need for paid sick leave use is unforeseeable, the employee shall provide notice of the need for the leave to their supervisor as soon as is practicable, but no later than the start of their scheduled shift unless the employee is completely incapacitated. • An employee who uses paid sick leave must do so in minimum increments of one half hour (30 minutes) of sick leave at a time.
• Paid sick leave will not be considered hours worked for purposes of overtime calculation. An employee will not receive compensation for unused accrued paid sick leave upon termination, resignation, retirement or other separation from employment from the City.
• If an employee separates from the City’s employment and is re-hired by the City within one year of the date of separation, previously accrued and unused paid sick leave hours shall be reinstated to the extent required by law. However, if a rehired employee had not yet worked the requisite 90 days of employment to use paid sick leave at the time of separation, the employee must still satisfy the 90 days of employment requirement collectively over the periods of employment with the City before any paid sick leave can be used.

First Amendment to Agreement for Medical Services with Occu-Med RECOMMENDATION:

Adopt a resolution approving a First Amendment to the Medical Services Agreement with OccuMed SUMMARY:

Effective January 1, 2024, California Assembly Bill (AB) 2188 changed what most California employers are permitted to test for during employment-related drug testing for cannabis use.

The net effect of this new law is that employment-related testing for most job classifications for cannabis will need to be by oral fluid testing instead of the historical standard urine test. The City utilizes medical service providers for pre-employment physicals and drug screens, safety sensitive driver drug and alcohol testing, commercial driver physical exams, industrial injury exam and treatment, and fitness-for-duty exams. Providers are awarded agreements for medical services through a Request for Proposals (RFP) process. The City currently has Medical Services Agreements with Occu-Med and Occupational Health Centers of California (dba Concentra Medical Centers). The requested action is to amend the Medical Services Agreement with OccuMed to include pricing for oral fluid testing for cannabis. An amendment with Concentra Medical Centers is in process and will be brought for Council consideration at a future date.

DISCUSSION:

AB 2188 became effective January 1, 2024, and makes it unlawful for an employer to discriminate against a person in hiring, termination, or any term or condition of employment, or otherwise penalize a person, if the discrimination is based upon the person’s use of cannabis off the job and away from the workplace, except for preemployment drug screening, or upon an employerrequired drug screening test that has found the person to have nonpsychoactive cannabis metabolites in their hair, blood, urine, or other bodily fluids. In passing AB 2188, the Legislature B-6
found that typical urine, hair, blood, or other bodily fluid tests used in employment for cannabis measured nonpsychoactive metabolites, which do not necessarily indicate current impairment.

The Legislature also acknowledged that science has advanced, and tests now exist to measure only the psychoactive metabolites, specifically oral fluid tests that measure the presence of Tetrahydrocannabinol (THC) and impairment tests that measure an employee against their own baseline performance test.

The City is operating in compliance with AB 2188; the proposed agreement amendment with Occu-Med will acknowledge the pricing for the specific service of oral fluid testing for cannabis.

FINANCIAL IMPACT:

The pricing for the oral fluid testing will be in addition to existing services. The specific service when obtained through Occu-Med will cost $75 per test. The City primarily uses Occu-Med for public safety pre-employment physicals and other positions occasionally when services are needed that cannot be provided by the Madera Concentra office.

ALTERNATIVES:

Council could direct staff to solicit additional proposals for the testing services at other sites.

ATTACHMENTS:

1. Resolution approving First Amendment to Medical Services Agreement a. Exhibit A: First Amendment to Medical Services Agreement with Occu-Med

2. Medical Services Agreement with Occu-Med
Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A FIRST AMENDMENT TO THE MEDICAL SERVICES

AGREEMENT WITH OCCU-MED
WHEREAS, the City of Madera and Occu-Med entered into a Medical Services Agreement November 17, 2022; and
WHEREAS, Assembly Bill (AB) 2188 became effective January 1, 2024, requiring employment related testing for cannabis to only test for psychoactive elements; and WHEREAS, to comply with AB 2188, the City has modified its pre-employment drug testing for cannabis to oral fluid testing; and
WHEREAS, an amendment to the existing agreement has been prepared between the City and Occu-Med to include pricing for the new oral fluid testing service.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The First Amendment to the Medical Services Agreement between the City and OccuMed, a copy of which is attached hereto as Exhibit A and incorporated herein, is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * * * * * * * *

Page 1 of 1 ends

FIRST AMENDMENT TO MEDICAL SERVICES AGREEMENT
This First Amendment to the Medical Services Agreement (“First Amendment”) is entered into by and between the CITY OF MADERA, a municipal corporation of the State of California, hereinafter called “City,” and OCCU-MED, LTD., hereinafter called “Service Provider.”

RECITALS
A. City and Service Provider entered into a Medical Services Agreement (“Agreement”) effective November 17, 2022.

B. The parties desire to amend the agreement to include oral fluid testing services to comply with California law.

AGREEMENT
SECTION 1. The Fee Schedule in Exhibit B of the Medical Services Agreement is amended to include:

Service Fee
Oral Fluid testing for psychoactive elements of cannabis $75.00 SECTION 2. Except as amended by this First Amendment, all terms and conditions of the Agreement shall continue in full force and effect.

SECTION 4. This First Amendment to the Medical Services Agreement shall be effective January 1, 2024.

The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the Service Provider and the City.

OCCU-MED, LTD. CITY OF MADERA
Andrew Johnson, President Santos Garcia, Mayor

ATTEST APPROVED AS TO FORM
Alicia Gonzales, City Clerk Shannon Chaffin, City Attorney Attachment 2

CITY OF MADERA

MEDICAL SERVICES AGREEMENT
THIS Medical Services Agreement ("Agreement") is made and entered into by and between the CITY OF MADERA, a municipal corporation of the State of California, hereinafter called "City", and OCCU-MED, LTD., hereinafter called "Service Provider."

RECITALS
A. The City desires to make available to its employees and prospective employees comprehensive medical services in an efficient and economical manner.

B. Service Provider is a Service Provider having the necessary experience and qualifications to facilitate medical services to those employees eligible for such services required by the City.

C. City desires to retain Service Provider to provide said services, as detailed further herein.

AGREEMENT

1. Incorporation of Recita ls. The recitals set forth above are incorporated herein by this reference.

2. Services. The City hereby contracts with Service Provider to provide medical services for employees herein set forth at the compensation and upon the terms and conditions herein expressed, and Service Provider hereby agrees to perform such services for said compensation, and upon said terms and conditions. City will authorize Service Provider to commence work upon written notice to Service Provider.

3. Obligations, duties, and responsibilities of Service Provider (Scope of Services). It shall be the duty, obligation, and responsibility of the Service Provider, in a skilled and professional manner, to perform the services in accordance with the Scope of Work identified in EXHIBIT A which is attached and incorporated by reference.

4. Compensation.

4.1. For all services City shall compensate Service Provider for services based on the agreed upon Fee Schedule set forth in EXHIBIT B. Exhibit B is attached and incorporated by reference.

4.2. The billing statements shall be prepared and organized in a manner that facilitates an efficient review of the services performed. Items should be billed as described on the Fee Schedule in Exhibit B and must be organized in such a way that the City can identify to whom the services were provided.

4.3. Any billing disputes brought forth by the City must be submitted within fourteen (14) days of the receipt of the billing statement. Such disputes will be submitted by electronic mail (email) to the billing contact provided by Service Provider. Billing contact for Service Provider is Sherri Conley, [email protected], 559.435.2800 x120.

4.4. It is expressly understood that Service Provider shall coordinate the submission of billings to the City on behalf of all other medical services or service providers, for all health services rendered as listed in the Scope of Work identified in Exhibit A.

4.5. Payment shall be made directly by the City to the Service Provider within thirty (30) days of receipt of billing. All claims will include patient name, date of service and type of services provided. Billings to be made directly to the following address:

City of Madera Human Resources Department
205 W. 4th Street
Madera, CA 93637

5. Term and Termination.

5.1. This Agreement shall be effective beginning on November 17, 2022, after approval by the City Council at a duly scheduled meeting thereof and shall continue in full force and effect for five (5) years unless otherwise terminated by the City.

5.2. City reserves the right to discharge Service Provider and terminate this Agreement at any time with thirty (30) days' notice. In the event of such discharge or termination, the City shall compensate Service Provider for services rendered up to and including the date of termination. City shall terminate services and/or the Agreement by delivering to Service Provider a written notice specifying the extent to which services and/or the Agreement are terminated and the effective date of the termination. Notice of termination shall be provided as follows:

Chris St. George
cstgeorge@occu-m ed. com
559.435.2800 X 207

6. Independent contractor. Service Provider shall perform the Services under this Agreement as an independent contractor and not as an officer, employee, agent or volunteer of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Service Provider's employees, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Service Provider's employees, any claim or right of action against City. Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant or its agents or employees perform the services under this Agreement.

7. Indemnification and Waivers. To the furthest extent allowed by law, Service Provider shall indemnify, hold harmless, and defend City and each of its officers, officials, employees, agents, and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs, and damages (whether in contract, tort, or strict liability, including but not limited to personal injury, death at any time, and property damage), and from any and all claims, demands, and actions in law or equity (including reasonable attorney's fees and litigation expense) that arise out of, pertain to, or related to the negligence, recklessness, or willful misconduct of Service Provider, its principals, officers, employees, agents, or volunteers in the performance of this Agreement. The obligations under this paragraph are in addition to, and are not limited by any insurance which Service Provider is otherwise required to maintain under this Agreement.

8. Insurance. During the term of this Agreement, Service Provider shall maintain, keep in force and pay all premiums required to maintain and keep in force commercial general liability, workers' compensation, medical malpractice and employer's liability insurance. The limits and coverages provided by such policies shall be as required in EXHIBIT C of this Agreement.

Exhibit C is attached and incorporated by reference.

9. Compliance with Law. Service Provider shall be familiar with and shall comply with all City, State, and Federal laws and regulations applicable to the work to be performed under this Agreement. In providing the services required under this Agreement, Service Provider shall at all times comply with all applicable laws, regulations, and resolutions of the United States, the State of California, and the City of Madera now in force and as they may be enacted, issued, or amended during the term of this Agreement.

10. Confidentiality. All data, medical reports, medical information, conclusions, opinions, recommendations and other work product prepared and performed by and on behalf of Service Provider in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City unless otherwise provided by law or expressly authorized by City. Service Provider shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees, affiliates, and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement.

11. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Service Provider without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Service Provider shall not assign the payment of any monies due Service Provider from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all monies due Service Provider directly to Service Provider.

12. Miscellaneous.

12.1. Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent.

12.2. Governing Law. The parties agree that this Agreement shall be governed and constructed by and in accordance with the Laws of the State of California.

12.3. Required License and Professional Credentials. Service Provider and personnel providing services shall maintain all licenses and professional credentials necessary for the provision of such services. Service Provider shall promptly notify City of changes of status or events that might impact the provision of professional services to City.

12.4. Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority.

12.5. Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement.

12.6. Incorporation of Documents. All documents constituting the Agreement documents described in Section 3 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement.

12.7. Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties. There are no other prior oral or written agreements between the parties that are not incorporated in this Agreement.

12.8. Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.

12.9. Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.

12.10. Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect.

12.11. Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties.

12.12. Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Madera or in the United States District Court for the Eastern District of California.

12.13. Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs, including reasonable attorney's fees, incurred or expended in connection with such action against the non-prevailing party.

12.14. Counterpart Signatures. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.

13. Signatures. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the Service Provider and the City.

CITY OF MADERA
President
Date: A}ov""'1!:u- /6 . 2022 I 2022

ATTEST APPROVED AS TO FORM
Hilda Cantu Montey, City Attorney
. 2022 Date:

EXHIBIT A

SCOPE OF WORK
A. Pre-Employment Physicals (post job offer)

1. Provide a general basic physical by a licensed physician or physician's assistant for job candidates based on the proposed job description. Job descriptions will be provided by the City of Madera. For all candidates, this will include collection of a urine specimen for 5-panel drug testing with Medical Review Officer (MRO) services in compliance with the City's Drug Free Workplace Policy. For some candidates, this may also include audiogram, depending on the proposed job description.

2. Provide pre-employment physicals by a licensed physician for law enforcement personnel compliant with California Commission on Peace Officer Standards Training (POST) regulations. This applies to the positions of Police Officer and Public Safety Dispatcher. For more information on POST standards and regulations relating to preemployment medical exams, please visit https:ljwww.post.ca.gov/med ical-screeningmanual.aspx. The Peace Officer pre-employment physical form is provided in Attachment A. The Public Safety Dispatcher pre-employment physical form is provided in Attachment B.

3. Provide reports on pre-employment physicals and ancillary testing to the City via facsimile, electronic mail, or through a secure portal within three (3) business days of the appointment. If information is delayed, the physician's office must proactively contact City staff via telephone or electronic mail to communicate the delay and anticipated completion date.

4. Provide sufficient staffing availability to schedule appointments within one (1) week of a request for appointment. The City understands that services may vary by applicant and subsequent examinations may occur after the initial exam in order to meet the medical screening guidelines as published by POST. These subsequent appointments/services should be scheduled as soon as practicable.

B. Safety Sensitive Driver Drug and Alcohol Testing

1. Provide drug and alcohol testing services for employees of the City of Madera subject to drug and alcohol testing because of safety sensitive duties. a) Alcohol testing procedures must be compliant with 49CFR Part 40 and must be conducted by a certified Breath Alcohol Technician using an evidential breath testing device approved by the National Motor Carrier Safety Administration. b) Drug testing procedures must be compliant with 49 CFR Part 40. Drug testing must be conducted using a split sample urine specimen.

2. Provide results of alcohol testing immediately after completion of testing to the City of Madera via facsimile, electronic mail, or through a secure portal.

3. Provide results of drug testing within three (3) business days of the test to the City of Madera via facsimile, electronic mail, or through a secure portal. If information is delayed, the physician's office must proactively contact City staff via telephone or electronic mail to communicate the delay and anticipated completion date.

4. Services to provide Safety Sensitive driver drug and alcohol testing as described must be available Monday through Friday, 8:00 am - 5:00 pm. Individuals reporting for testing must be seen within 30 minutes of initial patient check-in.

C. Commercial Driver Physical Examinations

1. Provide DOT compliant physical exams and drug testing (urine specimen).

2. Provide results of exam and drug testing within three (3) business days of the exam via facsimile, electronic mail, or through a secure portal. If information is delayed, the physician's office must proactively contact City staff via telephone or electronic mail to communicate the delay and anticipated completion date.

3. Provide sufficient staffing availability to schedule appointments within three (3) City business days of a request for appointment. If physicals are offered on a walk-in basis, candidates should be seen by the physician within 45 minutes of initial patient check-in.

D. Fitness for Duty Examinations

1. Based on an agreed upon approach between the City and Occu-Med specific to each case:
a) Provide physical examinations to determine fitness for duty pursuant to the employee's applicable job description as needed.
b) Provide results ofthe exam to the City of Madera within three (3) business days of the appointment. If information is delayed, the physician's office must proactively contact City staff via telephone or electronic mail to communicate the delay and anticipated completion date.
c) Provide sufficient staffing availability to schedule appointments within three (3) City business days of a request for appointment.

EXHIBIT B

FEE SCHEDULE
Services:

General Physical Examination $ 91.00
Audiogram - With Headset $ 52.00
Hardy-Rand-Ritler (HRR) $ 52.00
PPD (TB) Skin Test $ 26.00
Resting EKG (12-Lead) with Interpretation $ 65.00
Pulmonary Function Test with Interpretation $ 78.00
Chest X-Ray (PA) $ 91.00
Treadmill Stress Test $ 208.00
DOT Exam & Certificate $ 97.50
Dipstick Urinalysis $
-
Venipuncture $ 26.00
Drug Screen Collection $ 26.00
(LABCORP) Hepatitis B Surf Ab Quant [Titer] $ 21.00
(LABCORP) Chemistry Profile 23 $ 25.00
(LABCORP) CBC $ 20.00
(LABCORP) Cholinesterase, RBC $ 55.00
(LABCORP) Urinalysis $ 12.00
(LABCORP) DOT SAMHSA Urine Drug Screen $ 36.00
(LABCORP) 5-Panel Split-Specimen Urine Drug Screen $ 36.00 (LABCORP) 5-Panel Urine Drug Screen $ 36.00
Breath Alcohol Testing $ 58.50
DOT Breath Alcohol Testing $ 58.50
Vaccinations: Safeway
Immunization Management $ 45.00
Hepatitis A&B Vaccination (TwinRix) $ 177
.31
Hepatitis A Vaccination $ 112.91
Hepatitis B Vaccination $ 111.14
Influenza Vaccination $ 42.89
MMR Vaccination $ 123.76
Rabies Vaccination $ 480.99
TDAP Vaccination $ 69.73
Tetanus-Diphtheria Vaccination $ 61.49
Varicella Vaccination $ 208.39
Review Fees:

OSHA Respirator Questionnaire Admin/Review $ 35.00
QA2 Fee (charged once per exam) $ 95.00
Consulting Service Fees

1. Job Analysis: $2,000 per day (travel and per diem will also be charged at current U.S.

General Services Administration rates)

2. Staff: $85 per hour (fitness-for-duty and return-to-work evaluations, basic research)

3. Senior Staff: $125 per hour (advanced research, reasonable accommodation investigation, assistance with appeals, and fitness-for-duty and return-to-work evaluations)

4. Executive Staff: $190 per hour (research, project design, systems development, advanced fitness-for-duty and return-to-work evaluations)

5. Legal Staff and Medical Staff: $250 - $400 per hour

6. Independent Medical Evaluation: Actual Charges

7. Mileage Charges: Will correspond to the current IRS rates

8. Printing Charges: $0.20 per page, as appropriate

9. Mailing Charges: Actual charges

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Service Provider's indemnification of City, and prior to commencement of Work, Service Provider shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Sub-consultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.

Minimum Scope and Limits of Insurance:

Service Provider shall maintain limits no less than:
• $2,000,000 General Liability (including operations, products, and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury and property damage, including without limitation, blanket contractual liability. Coverage should be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. General liability policies shall be endorsed using ISO form CG 20 10 that the City and its officers, officials, employees and agents shall be additional insureds under such policies.
• Workers' Compensation as required by the State of California and $1,000,000 Employer's Liability per accident for bodily injury or disease. Service Provider shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers. • $1,000,000 Medical Malpractice per claim and in the aggregate. Service Provider shall maintain medical malpractice insurance that insures against professional errors and omission that may be made in performing the Services to be rendered in connection with this Agreement. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement, and Service Provider agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this Agreement. The cost of such insurance shall be included in Service Provider's bid.

Maintenance of Coverage
Service Provider shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Service Provider, its agents, representatives, employees, subcontractors or subconsultants as specified in this Agreement.

Proof of Insurance
Service Provider shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best's Key Rating Guide.

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Service Provider, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Service Provider hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

Enforcement of Contract Provisions (non estoppel)
Service Provider acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Service Provider of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Service Provider maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Service Provider.

Notice of Cancellation
Service Provider agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days' notice of cancellation (except for nonpayment for which ten (10) calendar days' notice is required) or non renewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered or replaced by a deductible.

Self-insurance will not be considered to comply with these specifications unless approved by the City's Risk Manager.

Timely Notice of Claims
Service Provider shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Service Provider's performance under this Agreement, and that involve or may involve coverage under any ofthe required liability policies.

Additional Insurance
Service Provider shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2023
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment to the Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2023/24 RECOMMENDATION:

Adopt a Resolution approving the Amendment to the Applications for TDA - LTF and STA Funds for FY 2023/24 and authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC)
SUMMARY:

On June 7th, 2023, the City Council (Council) approved Resolution 23-93 for the 2023/24 TDA Application. At their September 20, 2023, Board Meeting, MCTC revised the STA apportionments based on the Governor’s final budget apportionments and has subsequently requested that the local agencies submit amended applications. Staff recommends submitting an amended application reflecting new revenue in addition to the carryover STA funding from 2022/23, and carryover LTF funding from FY 2022/23.

DISCUSSION:

At the June 7, 2023, meeting, Council approved the FY 2023/24 LTF & STA Applications for the FY 2023/24 funding allocated by MCTC. LTF funds must be used for transportation related services such as transit services, street construction, program planning, and administration. Projects in the Capital Improvement Plan (CIP) for the City have been created and approved by Council for the use of these funds. STA funds must be used for transit related programs only and are therefore programmed for operations of the Madera Metro Transit System. ~~ B-7
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On September 20, 2023, the MCTC approved Resolution 23-07 which increased the STA funds available for FY 2023/24. This increase potentially relieves an equivalent amount from LTF funds for use on other eligible expenses, such as street projects. Filing an amended application is necessary to access the additional STA funds. Additionally, this amended application will carryover funds from 2022/23 to the current FY.

The amendment to the LTF application is prepared and submitted to MCTC annually after the prior year’s final expenses and claims have been processed, and the excess prior year funds and carryover balances have been confirmed by MCTC. The carryover amounts for this year are shown below in Table 1. The carryover amounts are included in the current CIP.

A summary of all changes is summarized in the table below.

FINANCIAL IMPACT:

For this cycle and near term, the next several cycles, there are no identified impacts to the General Fund.

ALTERNATIVES:

Council may provide staff direction on how to amend the TDA application or may refer the item back to staff for additional information.

ATTACHMENTS:

1. Resolution
Exhibit A – Amended LTF and STA Applications
Table 1: LTF & STA Application Amendments for FY 23/24
Application Item
Original FY 23/24
Application
Amount
Carryover from
FY 22/23
New FY 22/23
Allocation
Amended FY
23/24 Application
Amount
LTF $3,119,129 $7,631,491.98 N/A $10,750,620.98
STA $806,100 $307,010.36 $19,031 $1,132,141.36
Total Application $3,925,229 $7,938,533.34 $19,031 $11,882,762.34 Attachment 1
Resolution
RESOLUTION NO. 23-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING AMENDMENTS TO THE APPLICATIONS FOR TRANSPORTATION DEVELOPMENT ACT (TDA) – LOCAL TRANSPORTATION

FUNDS (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDS FOR FISCAL YEAR (FY) 2023/24 AND AUTHORIZING THE CITY ENGINEER TO EXECUTE

AND SUBMIT THE APPLICATIONS TO MADERA COUNTY

TRANSPORTATION COMMISSION (MCTC)
WHEREAS, the TDA - LTF and STA funds are annually allocated by Madera County Transportation Commission (MCTC) pursuant to the TDA; and WHEREAS, the City of Madera prepares the applications outlining the intended uses for the LTF and STA funds each year and the applications may be amended as needed; and WHEREAS, the MCTC has increased the City allocation of State Transportation Assistance Funds by $19,031; and
WHEREAS, the unexpended balance of LTF funds in FY 2022/2023 must be added to the FY 2023/24 amended application for proper accounting purposes; and WHEREAS, the unexpended balance of STA funds in FY 2022/23 must be added to the FY 2023/24 amended application for proper accounting purposes; and WHEREAS, the LTF and STA fund amended applications for FY 2023/24 that describe the intended uses of these funds have been submitted to Council for review and approval.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera approves the Amended Applications for FY 2023/24, copies of which are attached hereto as Exhibit A and incorporated by reference.

3. The City Engineer is authorized to execute the amended applications and submit to MCTC.

4. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Amended LTF and STA Applications
Agency: Date:

Fiscal Year: 2023-24
Amending:

Type of
Amendment:

Project Approved Allocation New Proposed Allocation Difference 1 Madera Metro, CAR, Intermodal,
Fixed Route Ops $ 742,907.00 $ 742,907.00 $ -
2 Pedestrian & Bicycle $ 62,383.00 $ 236,506.53 $ 174,123.53 3 MCTC Planning $ 93,574.00 $ 93,574.00 $ -
4 Street & Road Projects $ 2,220,265.00 $ 9,677,633.45 $ 7,457,368.45 5 $ -
6 $ -
7 $ -
8 $ -
9 $ -
10 $ -
Total $ 3,119,129.00 $ 10,750,620.98 $ 7,631,491.98
Notes
Keith Helmuth, City Engineer Date
MCTC Authorizing Signature Date
MCTC Use:

Month Amendment No.

Madera County Transportation Commission
TDA Amendment Request
City of Madera
Carryover from FY 22/23 (7,631,491.98)

LTF STA
Carryover of PY Funds Reassign funds Other
El □
El □ □
Agency: Date:

Fiscal Year: 2023-24
Amending:

Type of
Amendment:

Project Approved Allocation New Proposed Allocation Difference 1 Madera Metro, DAR, Intermodal,
Transit Center $ 757,090.00 $ 913,131.36 $ 156,041.36
2 Madera Metro, Fixed Route,
Intermodal Capital $ 49,010.00 $ 49,010.00 $ -
3 Local Agency Transportation
Planning Activities $ - $ 170,000.00 $ 170,000.00
4 $ -
5 $ -
6 $ -
7 $ -
8 $ -
9 $ -
10 $ -
Total $ 806,100.00 $ 1,132,141.36 $ 326,041.36
Notes
Keith Helmuth, City Engineer Date
MCTC Authorizing Signature Date
MCTC Use:

Month Amendment No.

Madera County Transportation Commission
TDA Amendment Request
City of Madera
Carryover from FY 22/23 (307,010.36) + increased apportionment 23/24 ($19,031)

LTF STA
Carryover of PY Funds Reassign funds Other
□ 0
□

REPORT TO CITY COUNCIL
Approved by:
________________________________
Council Meeting of: January 17, 2024
Agenda Number: B-8
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Resolution to Amend Budget in Various Development Impact Fee Funds and the Measure A Fund.

RECOMMENDATION:

Approve a Resolution Amending the Fiscal Year 2023-2024 Budget in Various Development Impact Fee Funds and the Measure A Fund to Provide Expenditure Authority for Anticipated Payments.

SUMMARY:

Recently, it came to staff’s attention that payments from various Development Impact Fee Funds and the Measure A Fund will be necessary before the conclusion of the fiscal year. Although the Fiscal Year 2023/24 Adopted Budget does include appropriations for some of these funds, it has been determined that the allocated amounts are insufficient to cover the anticipated payments.

To address this shortfall and ensure the availability of adequate appropriations, staff recommends the approval of a budget amendment resolution. This proactive measure will help maintain fiscal responsibility and enable the City to meet its financial obligations effectively.

DISCUSSION:

Council adopted the Fiscal Year 2023/24 Budget on August 24, 2023. With the adoption of this budget, Council appropriated monies for many of the City’s funds, including Development Impact Fee Funds. Some funds, such as the Measure A Fund, were not appropriated as it was not anticipated that there would be expenditures from those funds during Fiscal Year 2023/24.

Recently, Staff became aware that payments will need to be made from several Development Impact Fee funds and the Measure A Fund. These payments are legally required to be made before the end of Fiscal Year 2023/24. While most of the funds from where these payments will be made have adequate appropriations, four funds do not have sufficient appropriations to cover anticipated payments. Those funds include the:
 Water Development Impact Fee Fund  Sewer Northeast Quadrant Impact Fee Fund  Traffic Signal Impact Fee Fund  Measure A Fund
To facilitate the legally mandated payments from various Development Impact Fee Funds and the Measure A Fund, staff has prepared a comprehensive budget amendment resolution for the Council's consideration. The proposed resolution seeks to provide the necessary appropriation authority, ensuring compliance with legal requirements. The adoption of this resolution will enable the City to make timely payments as mandated by law.

FINANCIAL IMPACT:

If approved, the budget amendment will authorize the appropriation of $1,774,819 across the four funds. Sufficient resources exist within these funds to offset the appropriation. The funds will be used to cover legally required payments that must be made before the end of the fiscal year.

ALTERNATIVES:

As an alternative course of action, the Council has the option to reject the proposed budget amendment resolution. However, it is imperative to highlight that such a rejection would result in the City lacking sufficient appropriations to fulfill the legally mandated payments before the conclusion of the fiscal year. The rejection would, in turn, pose a risk to the City's compliance with legal requirements and may impact the timely and appropriate disbursement of funds to meet its obligations. It is recommended that the Council carefully weighs the potential consequences of rejecting the resolution, considering the legal obligations associated with the payments in question.

ATTACHMENTS:

1. Resolution – Budget Amendment
a. Exhibit A – Budget Amendment
RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY'S FISCAL YEAR 2023/24 BUDGET BY $1,774,819 TO FUND SETTLEMENT PAYMENTS FROM VARIOUS

DEVELOPMENT IMPACT FEE FUNDS AND THE MEASURE A FUND
WHEREAS, the City Council previously adopted a City-wide Budget for the 2023/24 Fiscal Year; and
WHEREAS, the Finance Department is requesting to amend the Fiscal Year 2023/24 Budget by $1,774,819; and
WHEREAS, the expenditure relates to settlement payments made from various development impact fee funds and the Measure A Fund.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct.

2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.

3. A signed copy of this Resolution shall be placed on file in the office of the Director of Financial Services, who shall prepare the entries necessary to reflect budget changes identified in the City's accounting system.

4. This Resolution is effective immediately upon adoption. ********

EXHIBIT A

CITY OF MADERA
Budget Appropriations: Res. 23-______
Budget Adjustments for Fiscal Year 2023/24

ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)
Water Development Impact Fee 40800000 4900 Budgetary Carryover ($31,286) Water Development Impact Fee 40800000 5670 Settlements $31,286 Traffic Signal Impact Fee 40970000 4900 Budgetary Carryover (495,942) Traffic Signal Impact Fee 40970000 5670 Settlements 495,942 Sewer N/E Quadrant Fee 41010000 4900 Budgetary Carryover (127,591) Sewer N/E Quadrant Fee 41010000 6570 Settlements 127,591 Measure A 41500000 4900 Budgetary Carryover (1,120,000) Measure A 41500000 6570 Settlements 1,120,000
Totals $1,774,819 $ (1,774,819)

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________ Agenda Number: B-9
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

McNally Park Rental for Black History Month Event Fee Waiver Request RECOMMENDATION:

Adopt a Resolution waiving the rental fees of McNally Park related to the celebration of the 3 rd
Annual Black History Month on February 18, 2024
SUMMARY:

The City has received an inquiry requesting the waiving of rental fees for the use of McNally Park on Saturday, February 18, 2024 from 3:00 p.m. – 5:00 p.m., to host the 3rd Annual Black History Month event.

DISCUSSION:

The event is set to take place on Saturday, February 18, 2024. Park access has been requested to take place starting at 2:30 p.m. and the event is expected to end at 5:00 p.m.

The event is slated to attract over 150 attendees. There are no anticipated road closures or security for this event.

Staff would like to note this event has taken place at McNally Park over the past two years, with no rental fees being associated with the use of the park. Parks administrative staff participates in the planning of the event, while emergency personnel will attend the event unless they are responding to a call for service. Other City staff also attend but are not compensated.

FINANCIAL IMPACT:

The applicable costs associated with the rental of McNally Park, as a Special Event, are summarized in Table 1. Staff would like to note these costs can be found on page 65 of the 2018- 2019 City of Madera Master Fee Schedule. Staff is taking into consideration clean-up efforts park maintenance staff will have to complete before and after the event. This would include the collection of trash receptacles, bathroom restocking, litter pick-up, and a walk-through of the parking lot and park to ensure the park is left in prime condition. On addition, staff time from Facility Aides, as event organizer has asked for the City to provide chairs and tables for the event, as well as sound system support. This includes the preparation of sound system equipment, loading time of chairs and tables, transportation of items, setup, and the collection of items after the event. Facility Aide time is being calculated at a fully burden rate.

Table 1: Estimated Financial Impact to the City
Administrative Fee $25
Special Event Max Program Fee $250
Equipment Rentals – Chairs ($0.50 x 100) $50
Equipment Rentals – Chairs Deposit $50
Equipment Rentals – Tables (5.00 x 2) $10
Equipment Rentals – Tables Deposit $50
Parks Maintenance at 1 staff x 27.35/Hourly at 1 hour for Clean-Up After Event $27.35 Facility Aides at 2 staff x $19.75/Hourly at 4 hours $158 Total $620.35

1. Resolution – Waiving Rental Fees for McNally Park related to the 3rd Annual Black History Month Event

2. Page 65 of the Parks & Community Services Facility Rental Fee Schedule Administrative time is not reflected in the table above given that it is nominal.

ALTERNATIVES:

The Council may elect to reject the fee waiver and require the event organizer to remit any associated fees for the rental of McNally Park on the date being requested.

ATTACHMENTS:

ATTACHMENT 1
Resolution – Waiving Rental Fees for McNally Park for the 3 rd Annual Black History Month Event
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING RENTAL FEES FOR THE 3
rd ANNUAL BLACK HISTORY
MONTH EVENT IN THE AMOUNT OF $620.35
WHEREAS, the City has received a request for waiving of fees for the rental of McNally Park; and
WHEREAS, the date being requested is Saturday, February 18, 2024 from 3:00 p.m. to 5:00 p.m.; and
WHEREAS, the request is to utilize McNally Park for the 3rd Annual Black History Month Event; and
WHEREAS, the fees for such event are calculated based off the 2018-2019 City of Madera Master Fee Schedule; and
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:
* * * * *
WHEREAS, the fees for the event are calculated at approximately $620.35; and WHEREAS, the City will participate in organizing the event.

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution does not cause a conflict of interest for waiving of fees.

3. The City Council does hereby waive the City fees for Rental Fees of McNally Park on February 18, 2024.

4. This resolution is effective immediately upon adoption.

ATTACHMENT 2:

Page 65 ends

Admin. Fees
NonRefundable Program (min.) Program (max.) Late Reg. Fee Tournament Fees (see Note 5) $ 35.00 $ 150.00 $ 600.00
Camps (see Note 6) $ 5.00 to $15.00 40.00 $ $ 200.00 $ 10.00Camps Junior Counselor $ 5.00 to $15.00 30.00 $ $ 190.00 $ 10.00 T-ball (See Note 7) $ 5.00 $ 45.00 $ 65.00 $ 10.00Youth Basketball (See Note 7) $ 5.00 $ 45.00 $ 65.00 $ 10.00 Youth Sports Prog. (1 day clinics to multi-week leagues) (See Note 7) $ 5.00 $ 5.00 $ 75.00 $ 10.00 Adult Leagues (Basketball, Softball, Football, Soccer, etc.) $ 35.00 $ 250.00 $ 400.00 $ 25.00 Group Swimming Lessons (See Note 7) $ 5.00 $ 45.00 $ 10.00 Private Swimming Lessons $ 5.00 $ 85.00 $ 10.00Public Swim - Youth Per Day $ 1.00Public Swim Season Pass - Youth $ 5.00 $ 35.00Public Swim-Adults Per Day $ 2.00Public Swim Season Pass - Adult $ 5.00 $ 80.00Recreation Class/Program (See Note 7) $ 5.00 to $20.00 25.00 $ $ 250.00 $ 10.00Drop-In Programs $ 2.00 $ 25.00Field Trips $ 5.00 to $25.00 5.00 $ $ 400.00 $ 10.00Hosted Parties $ $5/guest $60/guest 25.00Special Event $ 25.00 $ 100.00 $ 250.00 Hourly Daily (min.) Daily (max.) Deposit
Movie Screen $ 100.00 $ 300.00 $ 800.00 $ 300.00
Movie Licensing
Horseshoes - 2 pair $ 12.00 $ 12.00 $ 40.00
Baseball Bases (set) $ 25.00 $ 25.00 $ 40.00Soccer Goals (set) $ 25.00 $ 25.00 $ 40.00 Volleyball Net $ 12.00 $ 12.00 $ 40.00
Chairs $ 0.50 $ 0.50 $ 50.00
Tables $ 5.00 $ 5.00 $ 50.00T-Shirts (for purchase) $15.00 (See Note 8) Hourly Overtime/ Hr.

Movie Projectionist/Sound Tech. - 2 Required with Rental of Screen $18.32 each $27.48 eachAfter-School Program Staff $27.35 each $41.02 eachClean-Up After Event (See Note 9) $27.35 each $41.02 each

PROGRAM FEES
Program Fees
NOTES
EQUIPMENT RENTALS/PURCHASE Rental Fees
Actual cost plus $50.00
STAFF
Fees

1. Indoor facilities have a minimum rental charge of 3 xthe hourly rate, outdoor facilities (including the pool) have a minimum rental charge of 4 x the hourly rate unless otherwise noted. 2. Facility clean-up costing more than the General Deposit will be billed to the renter at hourly labor cost plus materials. All damages will be billed to the renter.3. 50% of total rental fee (including admin. fee and deposit) is due at time of reservation; balance is due 45 days prior to event. Cancellation before 45 days prior toevent is eligible for full refund minus admin. fee. Cancellations and reservations not paid in full 45 days or less prior to event are subject to loss of all funds deposited (50% of total rental including admin. fee).4. Based on availability and the Parks Department Director's approval, certain community-based non-profit organizations may use Parks Department meeting rooms for business meetings at no charge5. Non-City hosted tournaments are required to pay theCity $100 in addition to all other applicable charges. 6. Registered non-profits may be eligible for a 15% reduction of rental charges. 7. 2nd child in the household registered at the same time as the 1st child is eligible for a 10% reduction in activity fee (administrative fee not included). 3rd and subsequent children registered at the same time as the1st and 2nd child are eligible for a 20% reduction in the activity fee. 8. Some programs (example T-ball) include a T-Shirt in the Program Fee . For programs not including a T-Shirt or for extra shirts the cost is $15.00/ shirt.9. Renters are expected to leave fields, picnic areas and facilities clean after their rental, renters may be chargeda fee for excessive trash or other clean-up. 10. Applicable programs, when advertised as such, will have an early-bird registration period which will consist of a 10% reduction of fees for early registration.

Parks and Community Services Fees
65 I I I I
I
I I I
I
I

REPORT TO CITY COUNCIL
Late Distribution Notice

DATE: January 11, 2024
TO: Mayor and City Councilmembers
FROM: Joseph Hebert, Parks and Community Service Director SUBJECT: January 17, 2023 City Council Meeting
Late Distribution Report for Item B-9
Additional time is needed to complete, review, and finalize the report for Item B-9: Fee Waiver for McNally Park Rental, the report will be distributed as soon as it is available. Thank you for your understanding.
01425.0007/948881.1

REPORT TO CITY COUNCIL
Approved by:
________________________________
Council Meeting of: January 17, 2024
Agenda Number: C-1
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Annual Report regarding Development Impact Fees for the 2022-2023 Fiscal Year RECOMMENDATION:

Conduct Public Hearing and Approve Resolution Adopting the Annual Report on Development Impact Fees (AB 1600) for Fiscal Year 2022-2023 and Make Findings Regarding the Continued Need for Certain Development Impact Fees
SUMMARY:

Annual reporting on the receipt and expenditure of the Development Impact Fees (DIF) is required under Section 66006 of the California Government Code. In order to meet this legal requirement, staff has prepared the DIF report for Fiscal Year 2022-2023. The report contains all disclosures required under law, including identifying the amount of each fee collected, the disbursements made from each fee type and the amount of interest apportioned to each fee balance during the Fiscal Year 2022-2023.

The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure. They are reflected in the following categories:
 General Government  Water  Signalization
 Public Safety  Wastewater  Sewer
 Parks  Streets and Roads  Storm Drain fees
 Public Works
The following pages outline the activities for each of the Development Impact Fees funds for Fiscal Year 2022-2023 as required by Section 66006 of the California Government Code. The report was made available for public inspection on December 22, 2023, at least 15 days before consideration by Council.
01425.0007/948881.1
DISCUSSION:

The attached Exhibit A provides a breakdown of the individual fee balances on hand as of June 30, 2023. The funds maintain a positive cash position. The statutes specify that this report shall include the following information:
 A brief description of the type of fee in the account or fund.  The amount of the fee.
 The beginning and ending balance of the account or fund.  The amount of the fees collected and the interest earned.  An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.  An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.  A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.  The amount of refunds made.

FINANCIAL IMPACT:

The adoption of the recommended resolution will allow the City to continue to maintain development impact fee balances held longer than five years. These funds will be utilized to construct capital projects serving new development and to reimburse developers when they construct those improvements. If the findings outlined in the attached resolution are not made, the City is obligated under the Government Code to refund these monies to the current owner of the subject properties.

ALTERNATIVES:

Do not accept the AB 1600 Report on Development Impact Fees for Fiscal Year Ended 6/30/2023 or request that staff provide additional information at a future Council meeting.

ATTACHMENTS:

1. Proposed Resolution Approving Annual Report on Development Impact Fees Exhibit A - AB 1600 Report on Development Impact Fees for Fiscal Year Ended 6/30/2023
01425.0007/948881.1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ADOPTING THE ANNUAL REPORT ON DEVELOPMENT
IMPACT FEES (AB 1600) FOR FY 2022-2023 AND MAKING FINDINGS

REGARDING THE CONTINUED NEED OF CERTAIN DEVELOPMENT IMPACT FEES
WHEREAS, City of Madera imposes fees to mitigate the impact of development pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq) commonly known and referenced herein as “AB 1600”; and
WHEREAS, California Government Code 66006 requires an annual public review of all impact fee accounts maintained by a public agency such as the City of Madera; and WHEREAS, the City Finance Department has prepared a report attached hereto in compliance with the requirements of such State statutes (the “Report”); and WHEREAS, the report contains all of the information required by law; and WHEREAS, a copy of the report has been on file since December 22, 2023, at least fifteen days prior to the date of the Council Meeting at which the Report is being reviewed; and
WHEREAS, the Water, Water Pipe, Westberry/Ellis Sewer, Road 28 Sewer Interceptor, Sewer Existing Area, all Sewer Quadrants and categories, Storm Drain Northwest Quadrant, Storm Drain Southeast Quadrant, Fire Services Fee, Public Works, General Government, Transportation, Arterial Collector Street, Traffic Signal and Traffic – Cleveland/Schnoor Area Development Impact Fee Funds activities all have a portion of their balance that has been on deposit for five years or more; and WHEREAS, additional funds need to be accumulated in such fee accounts before such funds are sufficient to construct the facilities for which the fees were collected.

NOW, THEREFORE, the City Council of the City of Madera hereby finds orders and resolves as follows:

1. All of the above recitals are true and correct.

2. A copy of the resolution shall be forwarded to the Director of Finance for use in overseeing these monies.
01425.0007/948881.1

3. The report attached hereto as Exhibit A and incorporated herein by reference, is adopted and hereby approved.

4. The report is consistent with the requirements of Government Code Section 66006.

Specifically, the Council finds that the report contains:
• A brief description of the type of fee in the account or fund. • The amount of the fee.
• The beginning and ending balance of the account or fund. • The amount of the fees collected and the interest earned. • An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
• An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.
• A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
• The amount of refunds made.

5. This resolution is effective upon adoption.
* * * * *
AB 1600 Compliance Report
City of Madera
2022/23 Fiscal Year
Contents
Introduction ..................................................................................................................................................1 Annual Reporting Requirements ..................................................................................................................1 Development Impact Fee Categories............................................................................................................1 General Government ....................................................................................................................................2 Public Safety..................................................................................................................................................3 Parks..............................................................................................................................................................4 Public Works .................................................................................................................................................5 Water............................................................................................................................................................6 Wastewater...................................................................................................................................................7 Streets and Roads.........................................................................................................................................8 Signalization..................................................................................................................................................9 Sewer ..........................................................................................................................................................10 Storm Drain.................................................................................................................................................11

1 Introduction
A development impact fee (DIF) is a fee that is imposed by the City on a new or proposed residential or commercial development project. The purpose of these fees is to help pay for the impact that the development(s) will have on the City’s infrastructure and servicing requirements. Development impact fees are restricted for use on the specific types of projects for which they are collected from developers.

The fees are earmarked for specific types of projects based on their fee type. Annual reporting on the receipt and expenditure of the fees is required under Section 66006 of the California Government Code.

Annual Reporting Requirements
The annual reporting requirements include:
▪ A brief description of the type of fee in the account or fund. ▪ The amount of the fee.
▪ The amount of the fees collected and the interest earned. ▪ An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
▪ An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. ▪ A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
▪ The amount of refunds made.

Development Impact Fee Categories
The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure. They include General Government, Public Safety, Parks, Public Works, Water, Wastewater, Streets and Roads, Signalization, Sewer, and Storm Drain fees. The following pages outline the activities for each of the public facilities fees for fiscal year 2022-2023 as required by Section 66006 of the California Government Code.
2 General Government
The purpose of the General Government Public Facility Fee is to ensure that new development funds its fair share of general government facilities. Revenues are used to expand general facilities and for other projects to accommodate new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) General Government
Impact Fees
231.04 168.92 0.012 n/a
Administrative Impact Fee 93.72 56.67 0.024 n/a
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $1,130,222.56
Revenue
Fees Collected 79,431.75
Interest Income 17,012.39
96,444.14
Expenditures
Project Expenditures-Transfer Out 15,632.54
15,632.54
Excess Revenue Over/(Under) Expenditures 80,811.60
Ending Fund Balance, June 30, 2023 $1,211,034.16
Current Public Improvement Projects:

There were $632.54 in contracted services costs for a DIF Study Update in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There is a $15,000.00 total transfer out from this fund towards administrative costs for Fiscal Year 2022-

23. Refunds:

There were no refunds made in Fiscal Year 2022-23.
3 Public Safety
The purpose of the Public Safety Facility Fund is to ensure that new development funds its fair share of public safety facilities, which includes both Fire and Police. Fire Development Impact Fees provide for the expansion, design, and construction of fire facilities and equipment to address increased demands of the fire department caused by new development. Police Development Impact Fees provide for the Police Department building expansion and equipment to address increased demands on the police caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Fire Department Impact Fees 336.75 247.38 0.036 0.0240
Police Department Impact Fee 541.63 398.87 0.072 0.0599 Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $387,884.08
Revenue
Fees Collected 237,235.35
Interest Income 6,770.48
244,005.83
Expenditures
Project Expenditures-Transfer Out 128,813.99
128,813.99
Excess Revenue Over/(Under) Expenditures 115,191.84
Ending Fund Balance, June 30, 2023 $503,075.92
Current Public Improvement Projects:

There were $42.95 in contracted services costs for a DIF Study Update in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There is a $128,771.04 total transfer out from this fund towards debt service for Fiscal Year 2022-23.

The debt partially funded the construction of the police facility.

Refunds:

There were no refunds made in Fiscal Year 2022-23.
4 Parks
Parks Development Impact Fee Fund is meant to provide for the acquisition and development of parks and recreation facilities impacted by new development in the designated areas.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Parks Department Impact Fee 2,652.57 1,945.29 n/a n/a
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $3,760,691.65
Revenue
Fees Collected 642,860.78
Interest Income 53,451.96
696,312.74
Expenditures
Project Expenditures-Transfers Out 627,305.09
627,305.09
Excess Revenue Over/(Under) Expenditures 69,007.65
Ending Fund Balance, June 30, 2023 $3,829,699.30
Current Public Improvement Projects:

India Park (PK-00064) - This project is limited to activities related to determining suitability of property for acquisition by the City and was funded 100% with DIF.

Interfund Transfers or Loans:

There were no interfund transfers or loans in Fiscal Year 2022-23.

Refunds:

Refund of $522,557.67 was made to Joseph Crown Construction for Almond Park in Fiscal Year 2022-23. 5 Public Works
Public Works Development Impact Fee Fund is meant to provide for the acquisition and development of public works neccesities impacted by new development in the designated areas.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Public Works Impact Fee 323.67 99.17 0.133 0.0970
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $744,674.38
Revenue
Fees Collected 103,735.32
Interest Income 11,817.99
115,553.31
Expenditures
Project Expenditures-Transfers Out 91.10

91.10 Excess Revenue Over/(Under) Expenditures 115,462.21 Ending Fund Balance, June 30, 2023 $860,136.59
Current Public Improvement Projects:

There were $91.10 in contracted services costs for a DIF Study Update in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There were no interfund transfers or loans in Fiscal Year 2022-23.

Refunds:

There were no refunds made in Fiscal Year 2022-23.
6 Water
The purpose of the Water Systems Development Impact Fee Fund is to provide for the expansion of production, storage, transmission, treatment, and distribution facilities to service new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf)** Water Impact Fees - Pipes 283.33 151.48 0.133 n/a
Water Impact Fees - Wells 562.34 300.78 0.072 [2]
**Industrial Fee Notes: [2] A minimum of $413 or the amount determined by the City Engineer by multiplying $413 for water supply by either (1) the proposed users estimated daily use in gallons per day divided by 1050, or (2) the estimated number of employees divided by 6, whichever is greater.

Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $324,789.55
Revenue
Fees Collected 248,057.91
Interest Income 15,919.32
263,977.23
Expenditures
Project Expenditures-Transfers Out 46,552.44
46,552.44
Excess Revenue Over/(Under) Expenditures 217,424.79
Ending Fund Balance, June 30, 2023 $542,214.34
Current Public Improvement Projects:

Water Well 37 (W-GW-001) - Install pump and electrical equipment at previously drilled well and was funded 12% with DIF.

Interfund Transfers or Loans:

There were no interfund transfers or loans in Fiscal Year 2022-23.

Refunds:

Refund of $36,172.10 was made to Joseph Crown Construction for La Spezia II in Fiscal Year 2022-23. 7 Wastewater
The purpose of the Waste Water Development Impact Fee Fund is to provide for the expansion of collection and treatment capacities in the wastewater utility due to increased sewage caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee(sf) Industrial Fee(sf) Wastewater Treatment Plan Impact
Fee
1,314.30 923.06 0.763 1.5148
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $1,183,179.39
Revenue
Fees Collected 521,122.68
Interest Income 20,579.17
541,701.85
Expenditures
Project Expenditures-Transfer Out 249,999.96
249,999.96
Excess Revenue Over/(Under) Expenditures 291,701.89
Ending Fund Balance, June 30, 2023 $1,474,881.28
Current Public Improvement Projects:

There were no projects budgeted in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There is a $249,999.96 total transfer out from this fund towards debt service for Fiscal Year 2022-23.

Refunds:

There were no refunds made in Fiscal Year 2022-23.
8 Streets and Roads
The purpose of the Streets and Roads Development Impact Fee Fund is to provide for traffic improvements necessary to accommodate the increase in traffic generated by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Streets (16 ft. arterial street
median island)
387.97 237.58 0.142 n/a
Streets (24 ft. collector street
lane)
697.47 428.29 0.251 n/a
Streets (12 ft. arterial street
lane)
697.47 428.29 0.251 n/a
Transportation Facility Impact
Fee - city wide
9 51.40 584.13 0.254 0.3869
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $5,830,934.12
Revenue
Fees Collected 778,712.52
Interest Income 108,805.22
887,517.74
Expenditures
Project Expenditures-Transfers Out 1,313,888.95
1,313,888.95
Excess Revenue Over/(Under) Expenditures (426,371.21)
Ending Fund Balance, June 30, 2023 $5,404,562.91
Current Public Improvement Projects:

Westberry Bridge Construction (B-00002) – Construct Westberry Bridge over the Fresno River to provide efficient circulation and maintenance of acceptable levels of service at various local intersections and was funded 100% with DIF.

Interfund Transfers or Loans: There were no interfund transfers or loans in Fiscal Year 2022-23.

Refunds:

Refund of $41,665.47 was made to Joseph Crown Construction for expenses associated with Median Island Reimbursement at the Capistrano XVI subdivision in Fiscal Year 2022-23; Refund of $18,485.10 and $442,352.15 was made to Joseph Crown Construction for expenses associated with offsite improvements on Tozer Street as they relate to Iveywood Subdivision in Fiscal Year 2022-23; Refund of $253,844.70 was made to Joseph Crown Construction for La Spezia II in Fiscal Year 2022-23. 9 Signalization
The purpose for the Signalization Development Impact Fee Fund is to provide for the impacts on increased traffic caused by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Traffic Signals 235.40 144.94 0.087 n/a
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $302,355.00
Revenue
Fees Collected 58,861.21
Interest Income 10,663.83
69,525.04
Expenditures
Project Expenditures-Transfers Out 56,402.43
56,402.43
Excess Revenue Over/(Under) Expenditures 13,122.61
Ending Fund Balance, June 30, 2023 $315,477.61
Current Public Improvement Projects:

There were no projects budgeted in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There were no interfund transfers or loans in Fiscal Year 2022-23.

Refunds:

Refund of $56,350.00 was made to Joseph Crown Construction for expenses associated with offsite improvements on Tozer Street as they relate to Iveywood Subdivision in Fiscal Year 2022-23. 10 Sewer
The purpose of the Sewer Fee is to ensure that new development funds its fair share of the sewer facilities.

Revenue is used to increase the size of the current sewer lines and for other projects to serve increased demand by new development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial
Fee (sf)
Industrial Fee
(sf)**
Sewer additional obl. impact fee – NW 185.27 134.05 0.048 [1] Sewer additional obl. impact fee - NE 992.81 724.72 0.169 [1] Sewer additional obl. impact fee - SW 569.97 381.43 0.193 [1] Sewer additional obl. impact fee - SE 1,495.21 1,093.07 0.278 [1] Sewer additional obl impact fee - SCCC 888.19 625.55 0.181 [1] Sewer addtional obl. impact fee - exist. area 135.14 93.72 0.024 [1] Sewer existing obl. impact fee - NW 272.45 272.45 0.036 $272/unit [1] Sewer existing obl. impact fee - NE 272.45 272.45 0.036 $272/unit [1] Sewer existing obl. impact fee - SW 272.45 272.45 0.036 $272/unit [1] Sewer existing obl. impact fee - SE 716.00 716.00 0.085 $716/unit [1] Sewer existing obl. impact fee - SCCC n/a n/a n/a n/a
**Industrial Fee Notes: [1] Westberry Blvd/Ellis Street interceptor to be based on a dwelling unit equivalency at $272 per unit. Road 28 interceptor to be based on a dwelling unit equivalency at $716 per unit.

Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $658,747.09
Revenue
Fees Collected 198,872.19
Interest Income 13,518.81
212,391.00
Expenditures
Project Expenditures-Transfer Out 10,222.13
10,222.13
Excess Revenue Over/(Under) Expenditures 202,168.87
Ending Fund Balance, June 30, 2023 $860,915.96
Current Public Improvement Projects: Pecan Ave Parallel Sewer Main (SS-00013) - Installation of sewer main sections P-2 & P-3 on Pecan Avenue as referenced in the 2014 Sanitary Sewer System Master Plan and was funded 100% with DIF.

Interfund Transfers or Loans: There is a $3,999.96 total transfer out from this fund towards debt service for Fiscal Year 2022-23.

Refunds: Refund of $7,000.00 was made to K. Hovanian Homes for La Spezia II in Fiscal Year 2022-23. 11 Storm Drain
The purpose of the Storm Drain Development Impact Fee Fund is for the installation of public storm drainage and flood control facilities within the city boundaries to service needs of future development.

Current Fee Schedule:

Impact Fee Category SFD Fee MFD Fee Commercial Fee (sf) Industrial Fee (sf) Storm drain impact fee – NW 2,028.12 1,044.03 1.330 0.5558 Storm drain impact fee – NE 3,099.39 1,453.79 1.210 0.5558 Storm drain impact fee – SW 1,250.00 559.07 1.188 0.5558 Storm drain impact fee – SE 3,472.10 1,394.94 1.090 0.5558 Storm drain impact fee -
existing service area
1,132.30 545.99 0.632 0.5558
Storm drain impact fee -
SCCC
n/a n/a n/a n/a
Fiscal Year 2022-23 Activity:

Beginning Fund Balance, July 1, 2022 $3,178.626.29
Revenue
Fees Collected 713,514.79
Interest Income 52,384.99
765,899.78
Expenditures
Project Expenditures-Transfers Out 369,789.46
369,789.46
Excess Revenue Over/(Under) Expenditures 396,110.32
Ending Fund Balance, June 30, 2023 $3,574,736.61
Current Public Improvement Projects:

There were no projects budgeted in Fiscal Year 2022-23.

Interfund Transfers or Loans:

There were no interfund transfers or loans in Fiscal Year 2022-23 Refunds:

Refund of $99,554.06 was made to Joseph Crown Construction for La Spezia II in Fiscal Year 2022-23; Refund of $270,000.00 was made to Joseph Crown Construction for expenses associated with offsite improvements on Tozer Street as they relate to Iveywood Subdivision in Fiscal Year 2022-23.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 17, 2024
Agenda Number: C-2
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing No. 3 for Updating of City Councilmember District Boundaries for Annexed Property
RECOMMENDATION:

Conduct a Public Hearing to receive public input on district boundaries to account for property annexed to the City
SUMMARY:

The subject matter has been scheduled to provide the City Council with a report on the districting process for properties annexed into the City and the permissible criteria to be considered to modify district boundaries, as well as to conduct a Public Hearing to receive public input on district boundaries.

BACKGROUND:

Every 10 years, pursuant to Election Code section 21601, cities with by-district election systems are required to redraw their district boundary maps to ensure compliance with the California and federal Voting Rights Acts. This process, called redistricting, ensures that all districts have a nearly equal population. The City adopted its current district boundaries in 2022 based on 2020 census data as required by law.

Between October 20, 2021 and March 16, 2022, the Council held five public hearings to complete the redistricting requirements and dedicated public outreach to ensure minority populations and communities of interest were aware of the redistricting effort and were provided with options to participate. On April 6, 2022, Council adopted an Ordinance Amending Section 2-1.21 of Chapter 1 of Title II of the Madera Municipal Code Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council Boundaries.

Since the adoption of the current boundary maps, there has been significant annexation (Villages at Almond Grove) in the northwest portion of the City, adjacent to Council District 1.

The annexed area is currently predominately agricultural land with several homes. While the area is in the City, it is not within a Council district, thus the Council District Boundary Maps must be modified to incorporate the annexed area. Per the prior Elections Code, the redistricting of this area must occur by April 2024, 205 days prior to the next regular election on November 5, 2024. Given that recent updates to the Elections Code effective January 1st no longer identify a specific date, the City will continue to use this deadline until further guidance is provided by the State or elections officials.

DISCUSSION:

Process:

The City Council typically chooses where the district lines will be drawn every 10 years based on the latest U.S. Census. Between these regular 10-year updates, changes to district boundaries are typically not allowed under the Elections Code. However, there is an exception for the circumstances here, as new territory has been annexed into the City and the total annexed territory contains less than 25 percent of the City's population. In such cases, the City Council may update the district boundaries to allow for the new members of the community to vote in City elections, etc.

State laws set strict criteria for the updates of the district boundaries in such circumstances.

Specifically, the City Council is required to add the new territory "to the nearest existing Council district” without changing the boundaries of other Council district boundaries. As a result, the City’s discretion is limited regarding the present annexation.

Even though the criteria for setting the boundaries for annexed property is constrained by State law, the default procedures for redistricting boundaries still apply. Under these procedures the public will have the opportunity to draw and submit district maps for the Council's consideration, and the City may develop its own maps for consideration. By law, including updated that occurred on January 1st, the City must hold at least five public hearings that enable community members to provide input on the drawing of district maps per the following:
 Two Public Hearing will be held to invite public input regarding the composition of the City's voting districts before any draft maps are drawn. The City has previously complied with this requirement.
 Three Public Hearings will be held to invite public input regarding the composition of the City's proposed modifications to the voting districts after the draft maps are drawn. This evening is one of such public hearings, with the other two hearing tentatively scheduled for February 7th and February 21st.
 After the Public Hearings, the City Council will introduce an ordinance establishing a map with the modified voting division boundaries at a scheduled meeting date of the City Council to be determined, likely February 21, 2024, and the ordinance will then be presented for final adoption at the subsequent regularly scheduled meeting anticipated for March 6, 2024.

Mandatory Criteria for Creating Districts:

While public input concerning the composition of the City's voting divisions will be considered, as noted above there are several mandatory criteria that the City must comply with when the actual divisions are created:

1. Any annexed property must be added to the nearest existing Council district; and

2. No other changes to existing Council districts can occur.

FINANCIAL IMPACT:

There is no fiscal impact to modifying the boundaries other than staff time to prepare the necessary staff reports and modify the district boundary maps.

ALTERNATIVES:

Decline to hold a Public Hearing at this time.

ATTACHMENTS:

1. Council Districts Map with Annexations

2. Council Districts Map with Proposed Boundary Modifications ATTACHMENT 1
Council Districts Map with Annexations
AVE 12
AVE 13
AVE 17
STATE RTE 99
STATE HWY 99
RD 29
RD 24
STATE RTE 145 STATE HWY 145
RD 23
RD 28
AVE 16
N D ST

ELLIS ST
AVE 15 1/2
RD 25
RD 27
RD 28 1/2
HWY 99
RD 26 1/2
RD 26

W PECAN AVE
AVE 15

N LAKE ST

RAYMOND RD
AVE 18

SUNSET AVE
AVE 13 1/2

W CLEVELAND AVE

DALEY RD

COUNTRY CLUB DR

MARTIN ST

AUSTIN ST
AVE 14
RD 22 1/2

S GRANADA DR
S C ST
RD 25 1/2
S D ST
RD 23 1/2

N GRANADA DR
S E ST
N I ST
AVE 18 1/2

LAKE ST
AVE 14 1/2

N SCHNOOR AVE
S A ST

HOWARD RD

N GATEWAY DR
RD 28 1/4

ADELL ST
AVE 12 1/2 PECAN LN

S PINE ST
S I ST
E 6TH ST

RIVERVIEW DR
S G ST
N G ST

SHARON BLVD
W 4TH ST

VARDEN DR

CLINTON ST

RODEO DR

OWENS ST

S MADERA AVE
W 6TH ST

ALMOND AVE

E YOSEMITE AVE

LILLY ST

FAIRFIELD DR
RD 29 1/2

LANE DR

STADIUM RD
S H ST

SONORA ST

WALDEN DR
E 5TH ST

MONTEREY ST

E OLIVE AVE
N H ST
N E ST

OREGON AVE

TROPICAL DR
AVE 13 1/4
W 5TH ST
S B ST
RD 24 1/2

WILLIS AVE

W OLIVE AVE

SHERWOOD WAY

CAMDEN DR

GARDENA DR

TULARE ST
S K ST

E LINCOLN AVE

E CLEVELAND AVE

WILLIAMS AVE

BROOK DR
AVE 29
W 3RD ST

TREMAINE AVE

E GARY LN
FIG ST

S GATEWAY DR

HILL DR

WATT ST
S L ST

HARPER BLVD
N N ST

SUNRISE AVE
E 4TH ST
N C ST
S J ST

SANTA FE DR

BALDWIN ST

ARIZONA AVE

CLARK ST

FAIRVIEW ST

MAPLE ST
RD 29 1/4
RD 27 3/4
AVE 17 1/2

MELBA DR
N B ST
ELM ST

E RUSH ST

W YOSEMITE AVE

CREST DR
N O ST

TULIP RD

FONDA AVE

RIDGEDALE DR

EL VADO DR

E ADELL ST

N PINE ST

N WESTBERRY BLVD

S LAKE ST
AVE 11 3/4
AVE 13 3/4
N A ST

GOLDEN STATE BLVD

NATIONAL AVE

E ALMOND AVE

SIERRA ST

MELBA DR E

MATTINGLY ST

CHAPIN ST

ROTAN AVE

HULL ST

NORWALK DR

CONDOR RD

HALEY WAY

FALCON DR

CRESCENT DR

MAINBERRY DR

RIVERSIDE DR

VINEYARD AVE

DAVIS ST

WATSON ST

E KENNEDY ST

E SHERWOOD WAY

CROSS ST

VINE RD
E 3RD ST
N L ST

GREENTREE AVE
E 11TH ST

GARY LN

HULL AVE

BOLES ST

AIRPORT DR

PARKWOOD AVE
S N ST

SHARON AVE

CARDWELL ST

BORDEN ST

KREST ST

SHELL DR

ORCHARD AVE

HILTON ST

FAIRVIEW AVE
AVE 15 3/4
N M ST

W ADELL ST

PERKINS RD

CONRAD ST

FRESNO ST

CIRCLE DR

SEABRIGHT DR

ROOSEVELT ST

S SCHNOOR ST

COLUMBIA ST

VENTURI AVE

LA BREA AVE

AVELLAR DR

S KNOX ST

MERRIL AVE
E 9TH ST

W DAVIS ST
E 12TH ST

E PECAN AVE

STOREY RD

W ALMOND AVE
AVE 18 1/4

KROHN ST

OPHIR DR

LACRETA AVE

ADELAIDE ST

ROGERS ST

SAN JOSE AVE
E 10TH ST
14 AVE

GREEN WAY

BROOK DR W

NEBRASKA AVE

E SOUTH ST

NILE ST

TANFORAN DR

PEAR ST

FOXGLOVE WAY

AVIATION DR

BROOK DR E

E CENTRAL AVE

TOZER ST

SENECA DR

GLADE AVE

HANOVER DR

MERCED ST

EL PASO RD

STANFORD AVE

CAITLAN DR

WESSMITH WAY

DELLAVALLE AVE
RD 27 1/2
S O ST

VALENCIA AVE
W 7TH ST

SAN BRUNO AVE
W 8TH ST

ADANAC WAY

UNIVERSITY AVE

KIWI ST

SHERWOOD ST

COMMERCE DR

TEMPLE DR

WESTBERRY BLVD
OAK ST

ARDILLA DR
OSO DR

SHANNON ST

WARD ST

SHORE DR
AVE 18A

OLD MILL DR

W INDUSTRIAL AVE
13 1/2 AVE

SAN CARLOS AVE

LADA AVE

BERKELEY DR
AVE 12 1/4

BLOKER ST
N K ST

WOOD ST
N P ST

MAGNOLIA ST

ASPEN LN

AMADOR ST

EAST LOOP

NOBLE ST

FRISCO WAY
E 13TH ST

KNOX AVE

DESHA ST

PAMELA DR

FERN ST
N Q ST

PICKFORD DR

MIDLAND WAY

RAYMOND THOMAS ST

SAUNDERS RD

MONOCOTT DR

TANGERINE AVE

WALLACE ST

WALDEN AVE
E 14TH ST

LAGUNA WAY

JEFFERSON AVE

FARALLON RD

CUTTING ST

DOUBLETREE WAY

GROVE ST

STEPHANIE LN

REGAL DR

HONDA RD

GRANT AVE

EMILY WAY

SUNDANCE LN

BERRY DR

GAMAY AVE

RHINE DR

PARK ST

PINEWOOD DR

CRONIN ST

WALLACE AVE
E 2ND ST
HAI LN

PLUMAS ST

TAMARISK DR

MISSION ST

KENT DR

E CLARK ST

ZAK WAY

MACADAMIA AVE

MADISON DR

W PARK DR

WALNUT ST

WEST LOOP

BEECHWOOD WAY

ENCANTADA AVE

DEBORAH LN
CO RD 29

COLOMBARD DR

YEAGER RD

W LEWIS ST

ROBERTS AVE

BEDFORD DR

FLUME ST

LINDEN ST

LAUREL ST

REN WAY

NOREEN WAY

CONCORD AVE
W 9TH ST

DRIFTWOOD DR

DUTRA WAY
S P ST

PROSPECT DR

REXFORD DR

TAYLOR LN

MALONE ST

JENNINGS ST

E ELLIS ST

LIBERTY LN

GEORGIA AVE

PIED PIPER LN

JOYA DR

DILLON WAY

HIGH ST

MARIE DR

S PARK DR

DUNHAM AVE

KNOLL WAY

PAPAYA ST

W WILSON ST

DAULTON AVE

AMERINE AVE

AVON WAY

STINSON AVE

RIDGE WAY

AUTUMN RD

GILL AVE POSEY AVE

SANARITA WAY

HILLSBORO AVE

GARFIELD AVE

STEVEN LN

LA JOLLA WAY

SHANNON AVE
11TH ST

N PARK DR

PHILLIP ST

ECHO ST

MERLOT AVE

W ROBERTS AVE

ST MONTELENA DR SANTA CRUZ ST

MOORE ST

GAMAY ST

CHOLLA AVE

HAZEL AVE

DE CESARI AVE

SCOTT WAY

TREVOR WAY
AVE 18 3/4

BARNETT WAY
AVE 17 3/4

ARNOLD WAY

PARK LN

FAIRWAY AVE

TOSCHI DR

S TANGERINE AVE

CANAL WAY

JAMES WAY

DIAMOND WAY
JOY ST

QUADY LN

CAMINO LN

WESTGATE DR

HAZELNUT LN

BEND ST

TUOLUMNE ST

COYOTE LN

HOLIDAY WAY

GLENVILLE AVE

ASILOMAR DR

TRAGON ST
W 1ST ST

SEGOVIA WAY

FOSTER AVE

ALPINE ST

VIA CERIONI

BURGUNDY DR

BARSTOW DR

CRYSTAL DR

SMITHWOOD DR
W 2ND ST

JESSIE DR

S BERRY DR

SUMMER LN

MODOC ST

ASHLAN WAY

WOODWARD WAY

TOLUCA WAY

FICKLIN DR

MC RAE RD

CORPARATE AVE

TYLER LN

SUBURBAN AVE

EDDY WAY

FAIRFIELD WAY

RIVER POINTE

WABASH RD

SILK OAK LN

CYPRESS ST

FLORENCE WAY

SCHNOOR ST

TODD ST

JUDITH WAY

BONNIE WAY

SANTA BONITA ST

MADRONE RD

PISTACHIO DR

SULTANA DR

ROBBINS LN

CAMBRIA AVE

CAMDEN WAY

LIME AVE

PIERCE LN

SANTA LUCIA DR

AZURE DR

STATE ST

ROCKY BOTTOM ST

DEVON WAY

BRIDGE WAY

CHIANTI AVE

MADRID LN

HAMPTON DR

PAUL AVE

INGOMAR DR

DWYER ST

ALICANTE WAY

INDIGO DR

BO TREE LN
N J ST

WRENWOOD WAY

THIRD ST

FUTURE ST

LYNN WAY

JERICHO DR

WAYSIDE DR

ARBELLA LN
S M ST

RANCHO MIRAGE RD

ACTON WAY

TORONADO DR

LA QUINTA WAY

PLUMWOOD WAY

JAZLEE LN

LYONS ST

LINDA MESA DR

JOSEPHINE AVE

PRINCETON AVE

BARON ST

VALLEY WAY
RD 28 3/4
N R ST

MONARCH RD
ULA ST

LINDA VISTA CIR

MICHOACAN CT

GARLAND ST

LARWOOD DR

VARABELLA PARK

MONTE VISTA AVE

FILLMORE AVE

N AUTUMN RD

PEACH TREE DR

KELSEY LN

SASSAFRAS DR

DOUBLE TREE WAY

MARIPOSA ST

W LINCOLN AVE

GRAPEWOOD WAY

DIANE WAY

CROWN LN

DRYSDALE WAY

SAN RAMON RD

W CENTRAL AVE

BARCELONA WAY

GREENWOOD DR

CLAREMONT DR

WHITWORTH DR N

HOOVER AVE
W PARK

AUBURN WAY

WILLOW DR

MEADOWREST WAY

DESERT RANCH WAY

TAOS WAY

LILLIAN ST

SEPIA CT

HOWARD ST

BURTON WAY

WINDING DIRT RD

AVALON AVE

LUCIA WAY

LANSING ST

LYNN PL

CHESTNUT AVE

ARAM AVE

SAN GABRIEL DR

BRIARGATE RD

MACE ST

MATEO WAY

GREEN CT

MANZANA CT

ST MICHELLE DR

PERCY ST

MALTA ST

KATHRYN AVE

TERRA FIRMA RD

HARBOR DR

CENTRAL PL

ROBINWOOD WAY

TIMBERLINE DR

CONDOR DR
BAY CT

DARBY WAY

TRUMAN DR

PHILBERT LN

RUNNING BROOK ST

ABBY ST

GRENACHE AVE

CARREY AVE

ROSE CT

SUSAN LN

MORRIS LN

PACIFICA DR

SPRING WAY

SAQURO AVE

PINA ST

IMPERIAL DR
10TH ST

E DUNHAM AVE

WINTER WAY
Q ST

JOSEPH LN

SHORT RD
E 7TH ST

SEASONS CT

S POMERS PL

ALONZO CT

N AVON PL

EL DORADO DR

HACIENDA ST

SCARLET DR

CANAL ST

JONATHAN WAY

W SOUTH ST

GABLE WAY

W KENNEDY ST

LOMA LINDA LN

SANDPIPER WAY

SUNNYDALE ST

POPPY ST

DE SANTI AVE

PICKFAIR WAY

HELENA WAY

MUNRAS AVE

ROSE ST

SANTA CLARA ST

VALERIE AVE

CLIFTON WAY

RAMONA ST

RENEE WAY
W 12TH ST

HILLCREST CT

APOLLO CT

PARK DR

W CLARK ST

EL MONTE ST

EL MONTE WAY

SYCAMORE ST

BREEZE WAY

MAKENNA DR

FIFTH ST

SARAH ST

EL PASO PL

TOLEDO WAY

FOREST LN

HARVARD AVE

COVE WAY

CARMEN AVE

LEMON AVE

DEERWOOD DR

CLEMMENSEN AVE

PRINCE LN

BERNARDI AVE

LOS ARCOS LN

HAWKS PEAK DR

EL RANCHO DR

DOVEWOOD WAY

PACIFIC CT

CEDAR ST

GREYSTONE

EAGLE WAYST TROPEZ DR

WHITE SANDS DR

JULIUS ST

FALL DR

S AVON PL

APRICOT LN

POINTE W

PACIFIC ST

PESCARA WAY

TRES AMIGOS LN

SAN ANGELO AVE

CHERRY TREE DR

EL MONTE CT

MAPLE CT

ASTI WAY

VARDEN CT

E LEWIS ST

BILBAO CT

MISSION BELL DR

PEAR TREE DR

POPOLI WAY

EL MONTE AVE

POINT SUR DR

ARIES CT

MONO ST

CREEEKSIDE DR

MAJESTIC CT
12TH ST

FRESHET ST

JADEN CT

DUCOR RD

BART PL

LANE PL HARBOR CT

FIRST ST

PERSIMMON ST
13TH ST

LA JOLLA CT

LOS OSOS CT

RHINE CT

E LEMON AVE

SOQUEL CT
AVE 18

ADELL ST

ROBERTS AVE

SAN ANGELO AVE

GOLDEN STATE BLVD

MERLOT AVE
RD 27

WESSMITH WAY
AVE 16
AVE 12 1/4
AVE 15 1/2

CLINTON ST
OAK ST

CONRAD ST

S PARK DR

CUTTING ST

ELLIS ST
AVE 18

ADELL ST
RD 28 1/4

E CENTRAL AVE

MAPLE ST
11TH ST
14 AVE
RD 24
RD 28

RIVERVIEW DR

MAGNOLIA ST

HONDA RD
W 3RD ST
W 5TH ST
S B ST

TREMAINE AVE
RD 24 1/2
W 5TH ST

SONORA ST
N J ST
AVE 12 1/4

RAMONA ST
AVE 16
AVE 18 1/4

WAYSIDE DR

SUMMER LN

GOLDEN STATE BLVD

SHERWOOD WAY

MERCED ST
FIG ST

RIVERSIDE DR

CLINTON ST

AUSTIN ST

E ALMOND AVE

SUNNYDALE ST
RD 24

E CLARK ST
AVE 17

ASHLAN WAY

SUMMER LN
RD 28 3/4
AVE 12 1/2

ELLIS ST

SHARON AVE

E CLARK ST

REGAL DR

SAN JOSE AVE

GEORGIA AVE
S A ST

RIVERVIEW DR

JAMES WAY

MAPLE ST

NATIONAL AVE
W 4TH ST
W 8TH ST
RD 29
STATE RTE 99

MAPLE ST
W 5TH ST
AVE 11 3/4

TRAGON ST
HWY 99

N WESTBERRY BLVD
RD 24 1/2

SHANNON ST
RD 28 1/4
AVE 12 1/2

PACIFIC CT

NATIONAL AVE

PICKFAIR WAY

SAN CARLOS AVE

EL PASO RD

SHANNON AVE
AVE 18

GREEN WAY

N PINE ST

TREMAINE AVE

SUNDANCE LN
AVE 16

PLUMAS ST
E 9TH ST

CANAL WAY
RD 28

MERLOT AVE
RD 29

GAMAY AVE

ASHLAN WAY
AVE 18 1/2
W 3RD ST
RD 25
AVE 14
RD 25

WOOD ST
AVE 18 1/2

GREEN WAY

VALLEY WAY
AVE 14 1/2

ADELL ST

SAN BRUNO AVE

W ALMOND AVE

CONDOR RD

FRESNO ST
AVE 13 1/2

GOLDEN STATE BLVD

MALONE ST
RD 26 1/2
AVE 17 1/2
W 7TH ST
W 3RD ST

CHIANTI AVE

REN WAY
W 7TH ST

WINTER WAY

CONCORD AVE
AVE 18 1/4

E SOUTH ST

REN WAY

PLUMAS ST

OWENS ST
10TH ST

SHARON BLVD

W CENTRAL AVE

LILLY ST

E ADELL ST
AVE 18 1/2
AVE 14

GOLDEN STATE BLVD

W ADELL ST

FALCON DR
RD 28 1/2
AVE 18

SONORA ST
RD 29 1/4

BROOK DR W
W 4TH ST
13 1/2 AVE
RD 25 1/2
Fresno River
Fresno River
·|}þ99
·|}þ99
·|}þ145
·|}þ145
0 0.5 1 2 Miles

Railroads
Legend
Madera City Limits
Assessors Parcels
State Routes

DISTRICT MEMBER AREA (ACRES) ELECTION YEAR

MAYOR SANTOS GARCIA
1 CECE GALLEGOS
2 3
4 5

JOSE RODRIGUEZ

STEVE MONTES

ANITA EVANS

ELSA MEJIA
6 ARTEMIO VILLEGAS

AT LARGE
3,342.7 AC.
2,328.0 AC.
1,394.4 AC.
587.2 AC.
1,246.0 AC.
1,719.9 AC.
2020
2022
2020
2022
2020
2022
2020
1 1
2 3
4 5
6 City of Madera
City Council
Election Districts
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ATTACHMENT 2
Council Districts Map with Proposed Boundary Modifications AVE 12
AVE 13
AVE 17
STATE RTE 99
STATE HWY 99
RD 29
RD 24
STATE RTE 145 STATE HWY 145
RD 23
RD 28
AVE 16
N D ST

ELLIS ST
AVE 15 1/2
RD 25
RD 27
RD 28 1/2
HWY 99
RD 26 1/2
RD 26

W PECAN AVE
AVE 15

N LAKE ST

RAYMOND RD
AVE 18

SUNSET AVE
AVE 13 1/2

W CLEVELAND AVE

DALEY RD

COUNTRY CLUB DR

MARTIN ST

AUSTIN ST
AVE 14
RD 22 1/2

S GRANADA DR
S C ST
RD 25 1/2
S D ST
RD 23 1/2

N GRANADA DR
S E ST
N I ST
AVE 18 1/2

LAKE ST
AVE 14 1/2

N SCHNOOR AVE
S A ST

HOWARD RD

N GATEWAY DR
RD 28 1/4

ADELL ST
AVE 12 1/2 PECAN LN

S PINE ST
S I ST
E 6TH ST

RIVERVIEW DR
S G ST
N G ST

SHARON BLVD
W 4TH ST

VARDEN DR

CLINTON ST

RODEO DR

OWENS ST

S MADERA AVE
W 6TH ST

ALMOND AVE

E YOSEMITE AVE

LILLY ST

FAIRFIELD DR
RD 29 1/2

LANE DR

STADIUM RD
S H ST

SONORA ST

WALDEN DR
E 5TH ST

MONTEREY ST

E OLIVE AVE
N H ST
N E ST

OREGON AVE

TROPICAL DR
AVE 13 1/4
W 5TH ST
S B ST
RD 24 1/2

WILLIS AVE

W OLIVE AVE

SHERWOOD WAY

CAMDEN DR

GARDENA DR

TULARE ST
S K ST

E LINCOLN AVE

E CLEVELAND AVE

WILLIAMS AVE

BROOK DR
AVE 29
W 3RD ST

TREMAINE AVE

E GARY LN
FIG ST

S GATEWAY DR

HILL DR

WATT ST
S L ST

HARPER BLVD
N N ST

SUNRISE AVE
E 4TH ST
N C ST
S J ST

SANTA FE DR

BALDWIN ST

ARIZONA AVE

CLARK ST

FAIRVIEW ST

MAPLE ST
RD 29 1/4
RD 27 3/4
AVE 17 1/2

MELBA DR
N B ST
ELM ST

E RUSH ST

W YOSEMITE AVE

CREST DR
N O ST

TULIP RD

FONDA AVE

RIDGEDALE DR

EL VADO DR

E ADELL ST

N PINE ST

N WESTBERRY BLVD

S LAKE ST
AVE 11 3/4
AVE 13 3/4
N A ST

GOLDEN STATE BLVD

NATIONAL AVE

E ALMOND AVE

SIERRA ST

MELBA DR E

MATTINGLY ST

CHAPIN ST

ROTAN AVE

HULL ST

NORWALK DR

CONDOR RD

HALEY WAY

FALCON DR

CRESCENT DR

MAINBERRY DR

RIVERSIDE DR

VINEYARD AVE

DAVIS ST

WATSON ST

E KENNEDY ST

E SHERWOOD WAY

CROSS ST

VINE RD
E 3RD ST
N L ST

GREENTREE AVE
E 11TH ST

GARY LN

HULL AVE

BOLES ST

AIRPORT DR

PARKWOOD AVE
S N ST

SHARON AVE

CARDWELL ST

BORDEN ST

KREST ST

SHELL DR

ORCHARD AVE

HILTON ST

FAIRVIEW AVE
AVE 15 3/4
N M ST

W ADELL ST

PERKINS RD

CONRAD ST

FRESNO ST

CIRCLE DR

SEABRIGHT DR

ROOSEVELT ST

S SCHNOOR ST

COLUMBIA ST

VENTURI AVE

LA BREA AVE

AVELLAR DR

S KNOX ST

MERRIL AVE
E 9TH ST

W DAVIS ST
E 12TH ST

E PECAN AVE

STOREY RD

W ALMOND AVE
AVE 18 1/4

KROHN ST

OPHIR DR

LACRETA AVE

ADELAIDE ST

ROGERS ST

SAN JOSE AVE
E 10TH ST
14 AVE

GREEN WAY

BROOK DR W

NEBRASKA AVE

E SOUTH ST

NILE ST

TANFORAN DR

PEAR ST

FOXGLOVE WAY

AVIATION DR

BROOK DR E

E CENTRAL AVE

TOZER ST

SENECA DR

GLADE AVE

HANOVER DR

MERCED ST

EL PASO RD

STANFORD AVE

CAITLAN DR

WESSMITH WAY

DELLAVALLE AVE
RD 27 1/2
S O ST

VALENCIA AVE
W 7TH ST

SAN BRUNO AVE
W 8TH ST

ADANAC WAY

UNIVERSITY AVE

KIWI ST

SHERWOOD ST

COMMERCE DR

TEMPLE DR

WESTBERRY BLVD
OAK ST

ARDILLA DR
OSO DR

SHANNON ST

WARD ST

SHORE DR
AVE 18A

OLD MILL DR

W INDUSTRIAL AVE
13 1/2 AVE

SAN CARLOS AVE

LADA AVE

BERKELEY DR
AVE 12 1/4

BLOKER ST
N K ST

WOOD ST
N P ST

MAGNOLIA ST

ASPEN LN

AMADOR ST

EAST LOOP

NOBLE ST

FRISCO WAY
E 13TH ST

KNOX AVE

DESHA ST

PAMELA DR

FERN ST
N Q ST

PICKFORD DR

MIDLAND WAY

RAYMOND THOMAS ST

SAUNDERS RD

MONOCOTT DR

TANGERINE AVE

WALLACE ST

WALDEN AVE
E 14TH ST

LAGUNA WAY

JEFFERSON AVE

FARALLON RD

CUTTING ST

DOUBLETREE WAY

GROVE ST

STEPHANIE LN

REGAL DR

HONDA RD

GRANT AVE

EMILY WAY

SUNDANCE LN

BERRY DR

GAMAY AVE

RHINE DR

PARK ST

PINEWOOD DR

CRONIN ST

WALLACE AVE
E 2ND ST
HAI LN

PLUMAS ST

TAMARISK DR

MISSION ST

KENT DR

E CLARK ST

ZAK WAY

MACADAMIA AVE

MADISON DR

W PARK DR

WALNUT ST

WEST LOOP

BEECHWOOD WAY

ENCANTADA AVE

DEBORAH LN
CO RD 29

COLOMBARD DR

YEAGER RD

W LEWIS ST

ROBERTS AVE

BEDFORD DR

FLUME ST

LINDEN ST

LAUREL ST

REN WAY

NOREEN WAY

CONCORD AVE
W 9TH ST

DRIFTWOOD DR

DUTRA WAY
S P ST

PROSPECT DR

REXFORD DR

TAYLOR LN

MALONE ST

JENNINGS ST

E ELLIS ST

LIBERTY LN

GEORGIA AVE

PIED PIPER LN

JOYA DR

DILLON WAY

HIGH ST

MARIE DR

S PARK DR

DUNHAM AVE

KNOLL WAY

PAPAYA ST

W WILSON ST

DAULTON AVE

AMERINE AVE

AVON WAY

STINSON AVE

RIDGE WAY

AUTUMN RD

GILL AVE POSEY AVE

SANARITA WAY

HILLSBORO AVE

GARFIELD AVE

STEVEN LN

LA JOLLA WAY

SHANNON AVE
11TH ST

N PARK DR

PHILLIP ST

ECHO ST

MERLOT AVE

W ROBERTS AVE

ST MONTELENA DR SANTA CRUZ ST

MOORE ST

GAMAY ST

CHOLLA AVE

HAZEL AVE

DE CESARI AVE

SCOTT WAY

TREVOR WAY
AVE 18 3/4

BARNETT WAY
AVE 17 3/4

ARNOLD WAY

PARK LN

FAIRWAY AVE

TOSCHI DR

S TANGERINE AVE

CANAL WAY

JAMES WAY

DIAMOND WAY
JOY ST

QUADY LN

CAMINO LN

WESTGATE DR

HAZELNUT LN

BEND ST

TUOLUMNE ST

COYOTE LN

HOLIDAY WAY

GLENVILLE AVE

ASILOMAR DR

TRAGON ST
W 1ST ST

SEGOVIA WAY

FOSTER AVE

ALPINE ST

VIA CERIONI

BURGUNDY DR

BARSTOW DR

CRYSTAL DR

SMITHWOOD DR
W 2ND ST

JESSIE DR

S BERRY DR

SUMMER LN

MODOC ST

ASHLAN WAY

WOODWARD WAY

TOLUCA WAY

FICKLIN DR

MC RAE RD

CORPARATE AVE

TYLER LN

SUBURBAN AVE

EDDY WAY

FAIRFIELD WAY

RIVER POINTE

WABASH RD

SILK OAK LN

CYPRESS ST

FLORENCE WAY

SCHNOOR ST

TODD ST

JUDITH WAY

BONNIE WAY

SANTA BONITA ST

MADRONE RD

PISTACHIO DR

SULTANA DR

ROBBINS LN

CAMBRIA AVE

CAMDEN WAY

LIME AVE

PIERCE LN

SANTA LUCIA DR

AZURE DR

STATE ST

ROCKY BOTTOM ST

DEVON WAY

BRIDGE WAY

CHIANTI AVE

MADRID LN

HAMPTON DR

PAUL AVE

INGOMAR DR

DWYER ST

ALICANTE WAY

INDIGO DR

BO TREE LN
N J ST

WRENWOOD WAY

THIRD ST

FUTURE ST

LYNN WAY

JERICHO DR

WAYSIDE DR

ARBELLA LN
S M ST

RANCHO MIRAGE RD

ACTON WAY

TORONADO DR

LA QUINTA WAY

PLUMWOOD WAY

JAZLEE LN

LYONS ST

LINDA MESA DR

JOSEPHINE AVE

PRINCETON AVE

BARON ST

VALLEY WAY
RD 28 3/4
N R ST

MONARCH RD
ULA ST

LINDA VISTA CIR

MICHOACAN CT

GARLAND ST

LARWOOD DR

VARABELLA PARK

MONTE VISTA AVE

FILLMORE AVE

N AUTUMN RD

PEACH TREE DR

KELSEY LN

SASSAFRAS DR

DOUBLE TREE WAY

MARIPOSA ST

W LINCOLN AVE

GRAPEWOOD WAY

DIANE WAY

CROWN LN

DRYSDALE WAY

SAN RAMON RD

W CENTRAL AVE

BARCELONA WAY

GREENWOOD DR

CLAREMONT DR

WHITWORTH DR N

HOOVER AVE
W PARK

AUBURN WAY

WILLOW DR

MEADOWREST WAY

DESERT RANCH WAY

TAOS WAY

LILLIAN ST

SEPIA CT

HOWARD ST

BURTON WAY

WINDING DIRT RD

AVALON AVE

LUCIA WAY

LANSING ST

LYNN PL

CHESTNUT AVE

ARAM AVE

SAN GABRIEL DR

BRIARGATE RD

MACE ST

MATEO WAY

GREEN CT

MANZANA CT

ST MICHELLE DR

PERCY ST

MALTA ST

KATHRYN AVE

TERRA FIRMA RD

HARBOR DR

CENTRAL PL

ROBINWOOD WAY

TIMBERLINE DR

CONDOR DR
BAY CT

DARBY WAY

TRUMAN DR

PHILBERT LN

RUNNING BROOK ST

ABBY ST

GRENACHE AVE

CARREY AVE

ROSE CT

SUSAN LN

MORRIS LN

PACIFICA DR

SPRING WAY

SAQURO AVE

PINA ST

IMPERIAL DR
10TH ST

E DUNHAM AVE

WINTER WAY
Q ST

JOSEPH LN

SHORT RD
E 7TH ST

SEASONS CT

S POMERS PL

ALONZO CT

N AVON PL

EL DORADO DR

HACIENDA ST

SCARLET DR

CANAL ST

JONATHAN WAY

W SOUTH ST

GABLE WAY

W KENNEDY ST

LOMA LINDA LN

SANDPIPER WAY

SUNNYDALE ST

POPPY ST

DE SANTI AVE

PICKFAIR WAY

HELENA WAY

MUNRAS AVE

ROSE ST

SANTA CLARA ST

VALERIE AVE

CLIFTON WAY

RAMONA ST

RENEE WAY
W 12TH ST

HILLCREST CT

APOLLO CT

PARK DR

W CLARK ST

EL MONTE ST

EL MONTE WAY

SYCAMORE ST

BREEZE WAY

MAKENNA DR

FIFTH ST

SARAH ST

EL PASO PL

TOLEDO WAY

FOREST LN

HARVARD AVE

COVE WAY

CARMEN AVE

LEMON AVE

DEERWOOD DR

CLEMMENSEN AVE

PRINCE LN

BERNARDI AVE

LOS ARCOS LN

HAWKS PEAK DR

EL RANCHO DR

DOVEWOOD WAY

PACIFIC CT

CEDAR ST

GREYSTONE

EAGLE WAYST TROPEZ DR

WHITE SANDS DR

JULIUS ST

FALL DR

S AVON PL

APRICOT LN

POINTE W

PACIFIC ST

PESCARA WAY

TRES AMIGOS LN

SAN ANGELO AVE

CHERRY TREE DR

EL MONTE CT

MAPLE CT

ASTI WAY

VARDEN CT

E LEWIS ST

BILBAO CT

MISSION BELL DR

PEAR TREE DR

POPOLI WAY

EL MONTE AVE

POINT SUR DR

ARIES CT

MONO ST

CREEEKSIDE DR

MAJESTIC CT
12TH ST

FRESHET ST

JADEN CT

DUCOR RD

BART PL

LANE PL HARBOR CT

FIRST ST

PERSIMMON ST
13TH ST

LA JOLLA CT

LOS OSOS CT

RHINE CT

E LEMON AVE

SOQUEL CT
AVE 18

ADELL ST

ROBERTS AVE

SAN ANGELO AVE

GOLDEN STATE BLVD

MERLOT AVE
RD 27

WESSMITH WAY
AVE 16
AVE 12 1/4
AVE 15 1/2

CLINTON ST
OAK ST

CONRAD ST

S PARK DR

CUTTING ST

ELLIS ST
AVE 18

ADELL ST
RD 28 1/4

E CENTRAL AVE

MAPLE ST
11TH ST
14 AVE
RD 24
RD 28

RIVERVIEW DR

MAGNOLIA ST

HONDA RD
W 3RD ST
W 5TH ST
S B ST

TREMAINE AVE
RD 24 1/2
W 5TH ST

SONORA ST
N J ST
AVE 12 1/4

RAMONA ST
AVE 16
AVE 18 1/4

WAYSIDE DR

SUMMER LN

GOLDEN STATE BLVD

SHERWOOD WAY

MERCED ST
FIG ST

RIVERSIDE DR

CLINTON ST

AUSTIN ST

E ALMOND AVE

SUNNYDALE ST
RD 24

E CLARK ST
AVE 17

ASHLAN WAY

SUMMER LN
RD 28 3/4
AVE 12 1/2

ELLIS ST

SHARON AVE

E CLARK ST

REGAL DR

SAN JOSE AVE

GEORGIA AVE
S A ST

RIVERVIEW DR

JAMES WAY

MAPLE ST

NATIONAL AVE
W 4TH ST
W 8TH ST
RD 29
STATE RTE 99

MAPLE ST
W 5TH ST
AVE 11 3/4

TRAGON ST
HWY 99

N WESTBERRY BLVD
RD 24 1/2

SHANNON ST
RD 28 1/4
AVE 12 1/2

PACIFIC CT

NATIONAL AVE

PICKFAIR WAY

SAN CARLOS AVE

EL PASO RD

SHANNON AVE
AVE 18

GREEN WAY

N PINE ST

TREMAINE AVE

SUNDANCE LN
AVE 16

PLUMAS ST
E 9TH ST

CANAL WAY
RD 28

MERLOT AVE
RD 29

GAMAY AVE

ASHLAN WAY
AVE 18 1/2
W 3RD ST
RD 25
AVE 14
RD 25

WOOD ST
AVE 18 1/2

GREEN WAY

VALLEY WAY
AVE 14 1/2

ADELL ST

SAN BRUNO AVE

W ALMOND AVE

CONDOR RD

FRESNO ST
AVE 13 1/2

GOLDEN STATE BLVD

MALONE ST
RD 26 1/2
AVE 17 1/2
W 7TH ST
W 3RD ST

CHIANTI AVE

REN WAY
W 7TH ST

WINTER WAY

CONCORD AVE
AVE 18 1/4

E SOUTH ST

REN WAY

PLUMAS ST

OWENS ST
10TH ST

SHARON BLVD

W CENTRAL AVE

LILLY ST

E ADELL ST
AVE 18 1/2
AVE 14

GOLDEN STATE BLVD

W ADELL ST

FALCON DR
RD 28 1/2
AVE 18

SONORA ST
RD 29 1/4

BROOK DR W
W 4TH ST
13 1/2 AVE
RD 25 1/2
Fresno River
Fresno River
·|}þ99
·|}þ99
·|}þ145
·|}þ145
0 0.5 1 2 Miles

Railroads
Legend
Madera City Limits
Assessors Parcels
State Routes

DISTRICT MEMBER AREA (ACRES) ELECTION YEAR

MAYOR SANTOS GARCIA
1 CECE GALLEGOS
2 3
4 5

JOSE RODRIGUEZ

STEVE MONTES

ANITA EVANS

ELSA MEJIA
6 ARTEMIO VILLEGAS

REPORT TO THE CITY COUNCIL AS THE

SUCCESSOR AGENCY

OF THE FORMER MADERA

REDEVELOPMENT AGENCY
Approved by: Council Meeting of: January 17, 2024
________________________________ Agenda Number: ___________ Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2024 to June 30, 2025, for the City as the Successor Agency
RECOMMENDATION:

Actions Related to Successor Agency Annual Budget Reporting to the Department of Finance:

2. Adopt a Resolution Approving the Administrative Budget for the City as the Successor Agency of the Former Madera Redevelopment Agency of the City for the Period of July 1, 2024 – June 30, 2025.

SUMMARY:

The ROPS sets forth the enforceable obligations of the Successor Agency. The Successor Agency can onlymake payments on those enforceable obligations listed on a ROPS approved by both the Countywide Oversight Board and the State of California-Department of Finance (DOF). The Successor Agency is not authorized to make any payments for obligations not listed on an approved ROPS.

Once the City Council as the Successor Agency approves the ROPS, it is submitted to the Countywide Oversight Board for approval. Upon their approval, it istransmitted by the Successor Agency to the Department of Finance for its review and approval.

Successor agencies must submit an approved annual ROPS to the DOF and the Madera County Auditor-Controller (CAC) by February 1, 2024 for the upcoming fiscal year. DOF will make its determination by April 15, 2024.

D-1
to the former Madera
Redevelopment Agemy
Additionally, Successor Agencies are required to prepare an administrative budget to be submitted to the Countywide Oversight Board for approval.

DOF is responsible for implementation of the RDA dissolution statutes (ABx1 26, AB 1484, AB 471, SB 107) and oversees the winding‐down of the successor agencies.

DISCUSSION:

Recognized Obligation Payment Schedule
The deadline established pursuant to AB 1484 to submit the July 1, 2024 to June 30, 2025 ROPS to the CAC and the DOF is February 1, 2024. The City of Madera Successor Agency’s Annual ROPS and Administrative Budget is scheduled for adoption at a Special Meeting of the Oversight Board to be held later this month. Upon approval by the Oversight Board, the ROPS will be forwarded to the DOF.

Per Health and Safety Code Section 34177(m), a penalty of $10,000 per day may be issued if the ROPS isnot received by the DOF by February 1, 2024.

Administrative Budget
ABx1 26 and AB 1484 provide for an administrative cost allowance funded from property tax to pay forcosts necessary to carry out enforceable obligations that are incurred for winding down the affairs of redevelopment agencies. The Successor Agency is limited to a maximum administrative allocation of $250,000.00 per year. Administrative costs are allocated to both the property tax administrative allowance and project bond funds.

FINANCIAL IMPACT:

Adoption and transmittal of the ROPS is required to receive money from the Redevelopment Property Tax Trust Fund (RPTTF) to pay ongoing bond payments and other enforceable obligations of the former Redevelopment Agency.

ALTERNATIVES:

Do not adopt the resolutions approving the ROPS and Administrative Budget and provide alternate direction to staff. Due to time constraints, this may result in penalty of $10,000 per day.

ATTACHMENTS:

1. Resolution Approving Successor Agency ROPS

2. Exhibit A ‐ Madera Recognized Obligation Payment Schedule– ROPS Detail

3. Resolution Approving the Successor Agency Administrative Budget Exhibit A – Administrative Budget Detail
ATTACHMENT 1
RESOLUTION NO. SA 24‐01

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AS THE

SUCCESSOR AGENCY OF THE FORMER MADERA REDEVELOPMENT

AGENCY OF THE CITY OF MADERA, ADOPTING THE RECOGNIZED
OBLIGATION PAYMENT SCHEDULE (ROPS) 24‐25 PURSUANT TO SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY CODE FOR FISCAL YEAR 2024‐2025 FOR THE PERIOD OFJULY 1, 2024 THROUGH JUNE 30, 2025 WHEREAS, in connection with the approval and adoption of the State Budget for Fiscal Year 2011‐2012, the California Legislature adopted, and the Governor signed, ABx1 26 (the “Dissolution Act”),which, after the California Supreme Court’s ruling on December 29, 2011, has had the effect of dissolving all redevelopment agencies in the State of California; and
WHEREAS, the City of Madera has accepted the designation as the Successor Agency (“Agency”)as that term is defined in the Dissolution Act, which has been authorized to wind down the business of the former Madera Redevelopment Agency; and WHEREAS, Section 34177 (a)(1) of the California Health and Safety Code (HSC) added by the Dissolution Act required that each redevelopment agency adopt a Recognized Obligation PaymentSchedule (ROPS) for payments the redevelopment agency was obligated to make; and
WHEREAS, Section 34177(o) (1) of the California Health and Safety Code requires the Agency toprepare the ROPS in a format provided for by the Department of Finance for the approval of the Oversight Board and Department of Finance; and WHEREAS, the Agency reserves the right pursuant to HSC section 34177 (o) (1) (E) to amend theROPS for approved enforceable obligations as needed and isdue to Finance no later than October 1.

NOW, THEREFORE the City Council of the City of Madera as the Successor Agency to the former Madera Redevelopment Agency of the City of Madera hereby finds, determines, resolves and orders as follows:

1. The recitals listed above are true and correct.

2. The Agency hereby approves and adopts the Recognized Obligation Payment Schedule 24-25 for the period July 1, 2024 through June 30, 2025 attached hereto as Exhibit A.

3. The Agency authorizes and directs the City Manager to:
(a) Present a copy of the adopted Recognized Obligation Payment Schedule 24-25 for the period July 1, 2024 through June 30, 2025 to the Countywide OversightBoard for approval.
(b) Transmit a copy of the adopted Recognized Obligation Payment Schedule 24-25 for the period July 1, 2024 through June 30, 2025 by mail or electronic meanstothe State Department of Finance, the State Controller, Madera County Administrator and Madera County Auditor-Controller.
(c) Post the Recognized Obligation Payment Schedule 24-25 for the period July 1,2024 through June 30, 2025 on the City’s website.

4. The Agency designates the City Manager as the individual to whom the Department of Finance may make requests for information and who shall provide the department withhis telephone number and email address for purposes of communication.

5. This resolution is effective immediately upon adoption. * * * * * *
Exhibit A ‐ Madera Recognized Obligation Payment Schedule– ROPS Detail Madera City ROPS 2024‐25 Annual
# Obligation Name Obligation Type Agreement
Execution
Date
Agreement
Terminatio
n
Payee Description Total
Outstanding
Obligation
Total
Requested
Funding
54 SA Admin Costs Admin Costs 1/1/2012 9/10/2038 Successor Agency Administrative Costs 4,000,000 250,000 165 2018A Tax Allocation
Refunding Bonds
Bonds Issued
on or Before
12/31/10
6/28/2018 9/1/2038 Bank New York
Mellon
Refunding bonds issue to
fundRDA projects 27,700,000 2,292,400
166 2018B Tax Allocation
Refunding Bonds
Bonds Issued
on or Before
12/31/10
6/28/2018 9/1/2025 Bank New York
Mellon
Refunding bonds issue to
fundRDA projects 925,000 548,296
167 2018 Series Trustee Fee,
Arbitrage, Out ofPocket
Fees 6/28/2018 9/1/2038 Bank New York
Mellon
Trustee Fees, Disclosure
Rprt,Bond Council 85,000 20,000
168 2018 Series Continuing
Disclosure
Fees 10/10/2018 9/1/2038 Fraser & Associates Continuing Disclosure per BondRequirements 55,000 5,000
Totals 32,765,000 3,115,696
ATTACHMENT 2
RESOLUTION NO. SA 24‐02

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AS THE

SUCCESSOR AGENCY TO THE FORMER MADERA REDEVELOPMENT

AGENCY OF THE CITY OF MADERA, APPROVING THE SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FOR JULY 1, 2024 THROUGH JUNE 30, 2025 WHEREAS, in connection with the approval and adoption of the State Budget for Fiscal Year 2011‐2012, the California Legislature adopted, and the Governor signed, ABx1 26 (the “Dissolution Act”),which, after the California Supreme Court’s ruling on December 29, 2011, has had the effect of dissolving all redevelopment agencies in the State of California; and
WHEREAS, the City of Madera has accepted the designation as the Successor Agency (“Agency”)as that term is defined in the Dissolution Act, which has been authorized to wind down the business of the former Madera Redevelopment Agency; and WHEREAS, Section 34177(j) of the California Health and Safety Code (added by the Dissolution Act) requires the Agency to prepare and approve an Administrative Budget for administrative costs of the Agency for the upcoming fiscal year as provided in Section 34177 and submit to the Oversight Boardfor its approval.

NOW, THEREFORE the City Council of the City of Madera as the Successor Agency to the formerMadera Redevelopment Agency of the City of Madera hereby finds, determines, resolves and orders as follows:

1. The recitals listed above are true and correct.

2. The Agency hereby approves the Administrative Budget for administrative costs for theperiod July 1, 2024 through June 30, 2025 attached hereto as Exhibit A.

3. The Agency authorizes and directs the City Manager to:
(a) Present a copy of the Administrative Budget for administrative costs for the period July 1, 2024 through June 30, 2025 to the Madera Countywide Oversight Board for approval.
b) Upon approval of the Countywide Oversight Board, transmit a copy of the Administrative Budget for administrative costs for the period July 1, 2024 through June 30, 2025 by mail or electronic means to the Madera County Auditor-Controller.

4. This resolution is effective immediately upon adoption. * * * * *
Exhibit A

SUCCESSOR AGENCY OF THE FORMER MADERA REDEVELOPEMENT AGENCY Administrative Budget
July 1, 2024 to June 30, 2025
Salaries & Benefits $200,000
M & O 50,000
TOTAL $250,000
RPTTF

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________ Agenda Number: D-2
Michael Lima, Financial Services Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update of the City’s Investment Policy
RECOMMENDATION:

Adopt a Resolution updating the City’s Investment Policy SUMMARY:

The City's Investment Policy serves as a vital framework outlining guidelines for the investment of City and Successor Agency funds, adhering to the stipulations set forth in the California Government Code. Its adoption presents a pivotal opportunity to uphold the responsible and prudent management of public funds entrusted to the City's oversight.

The City has been operating with an Investment Policy for several years. However, it has not been updated since 2018. As State law governing these investment options has changed since 2018, City staff is proposing to make several updates to the Investment Policy. These updates aim to ensure that the Policy remains current and compliant with evolving legal requirements.

The changes incorporated into the Policy reflect a commitment to maintaining alignment with the latest statutory mandates, thus fortifying the City's adherence to best practices in fund management.

The proposed adoption of the revised Investment Policy stands as a proactive step towards enhancing the City's financial stewardship, fostering transparency, and maintaining strict adherence to regulatory guidelines in the management of public funds.

DISCUSSION:

California Government Code (CGC) Section 53646 encourages, but does not mandate, local governmental entities to create an investment policy. The investment policy is used to provide guidelines for the investing and treasury management practices of an organization. Developing and using an investment policy is also considered a “best practice” by the Government Finance Officers Association.

In California, CGC Section 53601 et. seq. dictates the types of investments an agency may make with its treasury portfolio, as well as the maximum percentage of a treasury portfolio that may be invested in any one type. An investment policy adopted by a local government may impose restrictions beyond those specified in CGC Section 53601 et. seq. which limits the type of investments and the percentage of total portfolio invested in one type. However, the investment policy adopted by a local government is not permitted to have a greater number of investment types or a higher percentage of total portfolio invested in one type than that detailed in law.

The City has maintained an Investment Policy over the years, with the most recent version approved by the Council in 2018. Under the existing Investment Policy, the City may invest in the following types:
 Interest Bearing Bank Accounts
 United States Government Bonds
 United States Government Agency Bonds (e.g., Federal Farm Credit Bank)  Bankers’ Acceptances
 Commercial Paper
 Federal Deposit Insurance Corporation insured Certificates of Deposit  Credit Union Share Certificates
 Negotiable Certificates of Deposit
 Corporate Medium Term Bonds
 State of California Local Agency Investment Fund (LAIF)  Money Market Funds
 Taxable Municipal Bonds
Staff investments in any of these instruments based on the City’s cash flow needs and the interest rate being offered on the investment instrument.

Subsequent to the Investment Policy’s last ratification, there have been notable developments within the regulatory landscape, specifically additions to the CGC Section 53601, introducing several new investment types. These updated investment types are presently not incorporated into the City’s current Policy. They include:
 State of California Securities
 Repurchase Agreements
 Local Agency Bonds (in Madera’s case, City of Madera bonds)  Specific Mutual Funds
 Mortgage-Backed Securities
 CGC Section 53601.8 Certificates of Deposit
 Supra-National Agency Securities
 Public Bank Securities
The 2024 Policy signifies a significant update by incorporating the recently added investment types outlined in CGC Section 53601, expanding the spectrum of potential investments within the treasury management function. Beyond the incorporation of these new investment types, the proposed Policy includes minor adjustments focusing on grammar and formatting to enhance readability and clarity. City staff firmly believes that the proposed 2024 Policy embodies a comprehensive framework that adequately addresses the City's investment requirements. This updated Policy is poised to offer clear directives while effectively meeting the City's financial investment needs, fostering a prudent and well-structured approach to treasury management.

FINANCIAL IMPACT:

Adoption of this Investment Policy does not, by itself, have a financial impact. However, the investment options detailed in the policy will have an impact on the amount of interest income that the City earns on its cash balances. The amount of actual interest earned will depend on interest rates at the time of investment and the amount of money invested.

ALTERNATIVES:

The Council may choose to direct staff to initiate further revisions to the Policy, enabling a deeper exploration and refinement of specific aspects. This approach would involve additional review and potential adjustments to better align the Policy with the evolving regulatory landscape and the City's strategic financial goals. Alternatively, the Council may opt to approve the proposed Policy amendments, acknowledging the comprehensive efforts undertaken by staff to integrate the updated investment types and refine grammar and formatting. This action would signify acceptance of the proposed changes and endorse the revised Policy as a functional framework for the City's investment management.

ATTACHMENTS:

1. Resolution

2. Investment Policy
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ADOPTING THE 2024 CITY OF MADERA INVESTMENT POLICY WHEREAS, the California Government Code Section 53646 encourages local governmental entities to develop and implement an investment policy to govern the investing and treasury management practices of that entity; and
WHEREAS, the City of Madera (City) last adopted the City of Madera Investment Policy (Policy) in November 2018, which set forth the investment and operational policies for the management of the public funds of the City; and
WHEREAS, staff has reviewed the Policy and found no items within the Policy that did not meet State Code; and
WHEREAS, the City of Madera Investment Policy can be adopted only by a majority vote of the City Council.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA does hereby resolve, find and order as follows:

1. The above recitals are true and correct.

2. The January 2024 City of Madera Investment Policy, a copy of which is on file in the office of the City Clerk and referred to for particulars, is adopted.

3. The City Clerk is authorized and directed to forward a certified copy of the resolution to the Director of Financial Services, who is authorized to take such action as necessary to implement the terms of this resolution.

4. The resolution is effective immediately upon adoption. ******

INVESTMENT POLICY OF THE CITY OF MADERA, CALIFORNIA
January 2024

1.0 POLICY
The purpose of this Policy is to set forth the investment and operational policies for the management of the public funds of the City of Madera (City). This Policy has been adopted by, and can be changed only by, a majority vote of the City Council.

It is the policy of the City to invest funds in a manner which will provide the highest reasonable market return with the maximum security while meeting the daily cash flow demands of the City and conforming to all governing statutes.

2.0 SCOPE
This Policy applies to the financial assets of the City. These funds are accounted for in the Annual Comprehensive Financial Report and include:

A. General Fund;
B. Special Revenue Funds;
C. Capital Project Funds;
D. Enterprise Funds;
E. Trust & Agency Funds; and
F. Any new fund created unless specifically exempted by the City Council.

The City’s Investment Policy does not apply to the following:
• Funds held in trust in the City’s name in pension or other post-retirement benefit programs;
• Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects;
• Short- or long-term loans made to other entities by the City; and -short-term (Due to/from) or long-term (Advances from/to) obligations made between the City and its funds.

Investment of Bond Proceeds
California Government Code (CGC) Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions.

Arbitrage Requirement
The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations.

The City’s investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary.

3.0 PRUDENCE
The standard to be used when investing the City’s funds shall be the “Prudent Investor Standard” (Standard) and shall be applied in the context of managing an overall portfolio. The Standard states that:

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs; not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

Investment officers acting in accordance with written procedures and this Policy and exercising due diligence shall be relieved of personal liability for an individual security’s credit risk or market price changes, provided deviations from the expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.0 OBJECTIVES
As specified in CGC Section 53600.5, the primary objectives, in priority order, when investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds:

A. Safety: Safety of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

B. Liquidity: The investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

C. Diversification: The investment portfolio will be diversified by market sector and maturity to spread market risks. Diversification is required in order to limit potential losses on individual securities or issuers.

D. Yield: The investment portfolio shall be designed with the objective of attaining a market yield throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. The portfolio risk shall be measured periodically against a benchmark based on City cash flows and the authorized securities.

Performance Standards
The investment portfolio shall be managed in accordance with the parameters specified within this policy and always within consistently safe and prudent treasury management procedures.

Market Yield (Benchmark)
The City’s overall investment strategy is passive: Investments are generally held to maturity.

The City portfolio shall be compared to a benchmark in order to determine whether market yields are being achieved. The Local Agency Investment Fund (LAIF) apportionment rate and the two-year U.S. Treasury Note shall be considered useful benchmarks of the City’s portfolio performance.

Marking to Market
The market value of the portfolio shall be calculated monthly to ensure that review of the investment portfolio, in terms of value and price volatility, is performed. In defining market value, consideration shall be given to pronouncements from the Government Accounting Standards Board (GASB) that address the reporting of investment assets and investment income for all investment portfolios held by governmental entities. The fair value of all securities reported in the City’s portfolio is based on currently quoted market prices.

5.0 DELEGATION OF AUTHORITY
Authority to manage the investment program is derived from California Government Code Sections 53600, et seq. Management responsibility for the investment program is hereby delegated to the City Treasurer (Treasurer), who shall establish written procedures for the operation of the investment program consistent with this Policy. Procedures should include:
safekeeping, collateral/depository agreements and banking services contracts, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions.

The Treasurer may delegate certain duties in the investment process and no person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established by the Treasurer. All those involved in the investment process shall be designated investment officers. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of internal controls to regulate the activities of subordinate investment officers. Under the provisions of California Government Code Sections 53600.3, the Treasurer is a trustee and a fiduciary subject to the Standard.

Additionally, the Treasurer is required to annually file applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).

6.0 ETHICS AND CONFLICT OF INTEREST
Investment officers and the Treasurer shall refrain from personal business activity that could conflict with the proper execution of the investment program, or could impair their ability to make impartial investment decisions.

No monies shall be deposited in any state or federal credit union if any investment officer, a member of the City Council, City Administrator’s Office, or the Finance Department also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or supervisory committee, of the state or federal credit union.

7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
Depositories
The Treasurer shall maintain a list of approved financial institutions for time and demand deposits, selected on the basis of credit worthiness, financial strength, and minimal capitalization. No public deposit shall be made except in a qualified public depository as established by state laws.

Broker/Dealers
The Treasurer shall maintain a list of broker/dealers (and brokerage subsidiaries of financial institutions) that provide investment services and are located and registered in the State of California. The Treasurer will approve security broker/dealers selected by credit worthiness and service which are authorized to provide brokerage services in the State of California. The Treasurer shall select only broker/dealers in accordance with the requirements of California Government Code Sections 53601.5 who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission, Financial Industry Regulatory Authority (FINRA) or other applicable regulatory organizations.

Qualified institutions and dealers are defined as “primary” dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15D3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by California law.

The Treasurer will accept and review proposals from financial institutions and/or dealers on an ongoing basis. All financial institutions and dealers seeking to become a provider of investment services with the City will be equally considered. Current information on the authorized financial institution(s) and/or broker/dealer(s) will be maintained by the Treasurer including audited financial statements, FINRA CRD reports (as applicable), proof of state of California registration, completed authorization to trade agreement and signed City policy certification. All information must be provided and evaluated before any transactions are considered or transacted.

Policy Certification
Before engaging in investment transactions with a broker/dealer or financial institution, the Treasurer shall have received from said firm a signed City Policy Certification Form. This form shall certify that the authorized individual responsible for the City’s account with that Firm has reviewed the City’s Investment Policy and that the Firm has reviewed and understands the Policy and intends to present investment recommendations and transactions to the City that are authorized and appropriate under the terms and conditions of this Policy.

8.0 COLLATERALIZATION
All individual certificates of deposit in excess of the Federal Deposit Insurance Corporation’s (FDIC) coverage (currently, $250,000) must be collateralized. Collateral must meet the requirements of CGC Section 53652.

Authorized Collateral
Only the following securities are authorized as collateral for time and demand deposits:

A. Obligations of the United States, its agencies or instrumentalities, or evidence of indebtedness of the United States guaranteed as to principal and interest including Mortgage Back Securities and Collateralized Mortgage Obligations which pass the bank test.

B. Obligations of any US state or of a County, City or other political subdivision of any state having been rated as investment grade (investment rate no less than “A” or its equivalent) by two nationally recognized rating agencies.

9.0 SAFEKEEPING AND CUSTODY
All securities purchased or acquired shall be delivered to the City’s depository or approved safekeeping institution as required by CGC Section 53601. All security transactions entered into by the City shall be conducted on delivery-versus-payment (DVP) basis. The safekeeping agent shall establish the City’s right of ownership by receipt. No securities shall be held by a broker/dealer. The only exception to the foregoing shall be depository accounts and securities purchases made with: LAIF, time certificates of deposit and money market mutual funds, since the purchased securities are not deliverable.

10.0 DIVERSIFICATION
The City will diversify its investments by security type and institution. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, or a specific class of securities. Diversification strategies shall be determined and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply:

A. Portfolio maturities shall be matched versus liabilities to avoid undue concentration in a specific maturity sector.

B. Maturities selected shall provide for stability of income and liquidity.

C. Disbursement and payroll dates shall be covered through maturities investments, marketable US Treasury bills or other cash equivalent instruments such as money market mutual funds.

D. Types of securities or positions will be diversified in accordance with the Policy that limits investments by investment type.

11.0 REPORTING
In accordance with CGC Section 53646(b)(1), the Treasurer shall, on a timely basis, submit a quarterly investment report to the City Council giving detail information on the portfolio and bank positions with summary information to permit an informed outside reader to evaluate the performance of the investment program.

Such a quarterly report shall be presented and the report shall include, at a minimum, a complete description of each position in the portfolio including the type of investments, the issuers, maturity dates par values and the current market value. The report will include all funds managed for City by third party contracted advisors/managers. The report would also include the source of the portfolio valuation and compare their performance of the whole portfolio to its benchmark(s).

As specified in CGC Section 53646(e), if all funds are placed in LAIF or FDIC-insured accounts and/or in a county investment pool, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report would also include a certification that (1) all investment actions executed since the last report have been made in full compliance with this Policy or must specify in what manner the portfolio is not in compliance and, (2) the City will meet its expenditure obligations for the next six months or provide an explanation regarding why sufficient monies shall or may not be available, as required by CGC Sections 53646(b)(2) and (3), respectively. The Treasurer shall maintain a complete record and shall present a timely record of all investment transactions.

Market prices for the calculation of market value will be obtained from independent sources.

12.0 AUTHORIZED INVESTMENT INSTRUMENTS
The City is empowered by the CGC to invest in a variety of securities and investment transactions. The City has further restricted the authorized investments to match City needs and risk tolerance levels by this Policy.

Allowable investments for the portfolio of the City are limited by CGC Sections 53601 Et seq., 16429.1, and 53635. Percentages of Investment Participation and percentages of Maximum Participation apply at the time of purchase. Purchased transactions may not exceed five-year maturities. No exception to this Policy is authorized until this Policy is amended and the amended Policy is approved by City Council. The investment instruments and percentage of participation permitted by this Policy are stated below.

A. Interest Bearing Accounts
City deposits may be kept in any demand checking or savings accounts at authorized financial institutions as identified in California Government Code Sections 53648 provided that they are adequately insured by FDIC or secured with proper collateral as prescribed by Government Code Sections 53656 and/or 53658 and further defined by this Policy.

Funds may be automatically swept from the above accounts into authorized investment instruments limited as to percentage of investment participation by this Policy.

B. Obligation of the U.S. Government
United States Treasury notes, bonds, bill, or securities behind which the faith and credit of the United States is pledged for the payment of principal and interest.

Maximum Maturity: 5 Years
Investment Participation 100%
C. Federal Agency and Instrumentality Securities
Obligations of the agencies, instrumentalities and government sponsored enterprises of the US Government including debentures issued by FNMA, FHLB, FHLMC and FFCB but excluding mortgage-backed securities.

Maximum Maturity: 5 Years
Investment Participation: 100%
D. Bankers’ Acceptances
Bills of exchange or time drafts drawn on and accepted by a US banking corporation which will be liquidated in full at maturity and is eligible as collateral from a Federal Reserve Bank.

Maximum Maturity: 180 days
Investment Participation: 30%
10% per bank
Credit Requirement: A1/P1 by one nationally recognized rating agency
E. Commercial Paper
A short-term, unsecured promissory note issued by financial and non-financial corporations to raise short-term cash. These issuing corporations must have total assets in excess of $500,000,000. Eligible paper is further limited to issuing corporations that are organized and operating within the United States.

Maximum Maturity: 270 days
Investment Participation: 25% of portfolio
10% per issuer
Credit Requirement: A1/P1 by two nationally recognized rating agencies
F. FDIC Insured or Collateralized Certificates of Deposit (Time Deposits), Including Placement Service Certificates of Deposit
Issued by commercial banks with federal deposit insurance available for amounts up to $250,000. Financial institutions must provide collateral for deposits over $250,000.

Before purchase, the Treasurer must verify the FDIC status of the issuing bank (FDIC.gov).

Maximum Maturity: 5 Years
Investment Participation 30%
G. Share Certificates
Share (time) deposits from Credit Unions for amounts up to $250,000 backed by National Credit Union Share Insurance Fund (NCUSIF)
Maximum Maturity 5 Years
Investment Participation 10%
H. Negotiable Certificates of Deposit Securities
FDIC insured certificate of deposit securities issued by commercial banks and sold on the secondary market. Before purchase the Treasurer must verify FDIC status of the issuing bank (FDIC.gov).

Maximum Maturity: 5 Years
Investment Participation 30%
I. Corporate Medium Term Notes
Medium Term Notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any states and operating within the United States. One nationally recognized rating agency must rate notes eligible for investment in the “AA” category. This includes the lowest AA rating category, which is AA- for Standard and Poor’s and Fitch, and AA3 for Moody’s.

If the credit rating of the security falls below the “A” grade, it must be sold and removed from the City Portfolio.

Maximum Maturity: 5 Years
Investment Participation: 30%
J. State of California Investment Pool-Local Agency Investment Fund (LAIF) A constant dollar pooled investment fund managed by the State Treasurer’s Office, which operates like a money market fund for the exclusive benefit of governmental entities within California and maintains a $1 NAV.

Investment Participation: Maximum allowed by LAIF
(Currently $65MM per Account)
K. Money Market Mutual Funds
AAA rated money market mutual funds which strive to maintain a $1 NAV.

Investment Participation: 20%
L. Taxable Municipal Bonds
California Government Code 53601 (d) and (e) permits public agencies to invest in obligations from any US State (in addition to California), as well as California local agency obligations, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by a state or California local agency or by a department, board, agency or authority of that state or California local agency. One nationally recognized rating agency must rate the bonds in the highest A category. This includes A+ for Standard and Poor’s and Fitch, and A1 for Moody’s.

If the credit rating of the security falls below the “A” grade, it must be sold and removed from the City Portfolio.

Maximum Maturity 5 years (per State Code)
Investment Participation 20%
The Investment Participation calculation is based on Amortized Book Value of Investments including investments held by the Fiscal Agent.

Securities which have become unauthorized by a change in Policy or law but which were authorized by Policy when purchase will continue to be considered authorized until maturity or sale. If the security is sold or when it matures, all proceeds shall be invested under the current Policy.

M. Investment Pools/Money Market Funds
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. The investigation will, at a minimum, obtain the following:
- A description of eligible investment securities, and a written statement of investment policy and objectives.
- A description of interest calculations and how it is distributed, and how gains and losses are treated.
- A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. - A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
- A schedule for receiving statements and portfolio listings - A description of how the pool/fund maintain reserves, retained earnings, etc. or is all income after expenses distributed to participants - A fee schedule that discloses when and how fees are assessed. - The eligibility of the pool/fund to invest in bond proceeds and a description of its practices.

Money market funds must be registered with the Securities and Exchange Commission and which comply with rule 2a7 of the Investment Company Act of 1940. The dollar weighted average maturity of the portfolio shall be less than ninety (90) days and the portfolio is managed to maintain a one dollar ($1.00) share price. Also, the fund shall meet either of the following criteria: (a) Attained the highest ranking or the highest letter and numerical rating provided by not less than two Nationally Recognized StatisticalRating Organizations; (b) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000).

The purpose of this investigation is to determine the suitability of a pool or fund and evaluate the risk of placing funds with that pool or fund.

N. Joint Powers Authority Investments
Under the provisions of CGC 53601(p), the City is allowed to invest in joint powers authorities that meet certain requirements. Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive, of CGC 53601. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:
(1) The adviser is registered or exempt from registration with the Securities and Exchange Commission.
(2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive of CGC 53601. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).

O. State of California Securities
Per CGC Section 53601(c), the City is allowed to invest in registered warrants, treasury notes, or bonds of the State of California. These investments include revenue bonds maturing withing five years of the date of purchase.

Maximum Maturity: 5 Years
Investment Participation 100%
P. Repurchase Agreements
CGC Section 53601(j) permits investment in repurchase agreements, reverse repurchase agreements, or securities lending agreements of any securities. The term for repurchase agreements may not exceed one year, and the market value of the underlying securities must maintain a value of 102 percent or greater of the funds borrowed against those securities. Conditions for reverse repurchase and securities are:
- Securities to be sold or lent must have been owned for a minimum of 30 days prior to the transaction.
- The agreement must note exceed a term of 92 days, unless there is a guaranteed spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security.
- The borrowed funds will not be invested for more than 92 days, unless there is a guaranteed spread for the entire period.
- The agreement is made only with the prior approval of the City Council.

Investment Participation 20%
Q. City of Madera Bonds
CGC 53601(a) allows the inclusion of a local agency’s bonds into the agency’s investment portfolio. Thus, the City of Madera’s bonds, including revenue bonds, are permitted as investments.

Maximum Maturity: 5 Years
Investment Participation 100%

R. Mutual Funds
CGC 53601(l) authorizes investment in mutual funds that invest in the other categories authorized in this policy. To be eligible for investment, these mutual funds shall either:
- Attain the highest ranking or highest letter and numerical rating provided by two of the largest nationally recognized rating service, or - Have an investment adviser registered with the Securities and Exchange Commission with at least five years’ experience investing in the securities authorized by this policy.

The purchase price of any shares shall not include any commission that the companies may charge.

Investment Participation 20% (no more than 10% of the portfolio shall be in any one mutual fund)
S. Mortgage-Backed Securities
Investment in any mortgate pass-through security, collateralized mortgage obligation, mortgate-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond is allowable under CGC 53601(o). Mortgage-backed security investments purchased for the portfolio shall be issued by an issuer having a “AA” or higher rating for by a nationally recognized rating service.

Maximum Maturity: 5 Years
Investment Participation 20%
T. CGC Section 53601.8 Certificates of Deposit
As authorized under CGC Section 53601.8, the portfolio may invest in “selected” depository institutions that use a private entity that assists in the placements of certificates of deposit with one or more commercial banks, savings banks, savings and loan associations, or credit unions. Such deposits shall at all times be insured by the FDIC or the National Credit Union Administration. The selected depository institution shall serve as custodian for each certificate of deposit that is issued with placement service for the local agency’s account.

Maximum Maturity: 5 Years
Investment Participation 30%
U. Supra-National Agency Securities
Investments in United States dollar denominated senior unsecuried unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or the InterAmerican Development Bank are permitted under CGC Section 53601(q). Investments in these securities shall be rated “AA” or better by a nationally recognized rating service.

Maximum Maturity: 5 Years
Investment Participation 30%
V. Public Bank Securities
CGC Section 53601(r) authorizes investment in commercial paper, debt securities, or other obligations of a public bank, as defined in CGC Section 57600.

Maximum Maturity: 5 Years
Investment Participation 30%

13.0 PROHIBITED INVESTMENTS
Under the provisions of CGC 53601.6, the City shall not invest any funds covered by this Policy in inverse floaters, range notes, interest-only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity.

14.0 INTERNAL CONTROLS
A system of internal controls will be established by the Treasurer and maintained to reasonably assure that assets are protected from loss, theft, or misuse and to assure compliance with Federal and State regulations, City Council direction, and prudent cash management procedures.

A. OPERATIONAL INTERNAL CONTROL PROCEDURES
Guidelines/procedures addressing operational internal controls will be established by the Treasurer and maintained to reasonably assure that assets are protected from loss, theft, or misuse and to assure compliance with Federal and State regulations, City Council direction, and prudent cash management procedures.

The guidelines/procedures for operational internal controls shall address the following points at a minimum:
- Control of collusion,
- Separation of transaction authority from accounting and record keeping, - Custodial safekeeping,
- Clear delegation of authority,
- Written confirmation for all transactions, and
- Review, maintenance and monitoring of security procedures both manual and automated.

Annually, the Treasurer shall perform an internal compliance audit to assure compliance with requirements of this Policy and state statutes.

B. POLICY DIRECTED INTERNAL CONTROLS
Specific controls established for the safety of the portfolio and its management must be maintained and include:

1. Delivery versus Payment
All securities shall be purchased on a delivery versus payment (DVP) settlement basis.

Funds shall not be released until receipt of the security by the City’s approved custodian. The custodian shall provide the City with proof of ownership or claim by an original document delivered to the City.

2. Cash Flow Forecasting
Cash flow forecasting is designed to protect and sustain cash flow requirements of the City. The Treasurer will analyze and maintain a cash flow plan to monitor and forecast cash positions for investment purposes.

3. Competitive Bidding
All security transactions will be made on a competitive basis to assure the City is receiving good market rates. When issued, securities should be compared to other securities available in the secondary market.

4. Monitoring Credit Ratings
The Treasurer shall monitor, on no less than a monthly basis, the credit rating on all authorized investments in the portfolio which require credit ratings based upon independent information from a nationally recognized rating agency. If any security falls below the minimum rating required by Policy, the Treasurer shall notify the City Manager of the loss of rating, and liquidate the investment within two days with options for possible liquidation.

5. Monitoring FDIC Status for Mergers and Acquisitions
The Treasurer shall monitor, on no less than a weekly basis, the status and ownership of all banks issuing negotiable CD securities owned by the City based upon information from the FDIC (fdic.gov). If any bank has been acquired or merged with another bank in which CDs are owned by the City, the Treasurer shall immediately liquidate any CD which places the City above the FDIC insurance level. The exception to the above is if the FDIC grandfathers the acquired or merged back. In these instances, both banks are covered by FDIC insurance until the first maturity at either bank.

6. Review of Investment Portfolio
The securities held by the City must be in compliance with Authorized and Suitable Investments at the time of purchase. The City Treasurer shall establish procedures to report to the City Council, major and critical incidences of noncompliance identified through the review of the portfolio.

7. Annual Audit
There will be an annual audit conducted by an independent, outside auditing firm to ensure compliance with all regulations and this Policy of the City.

15.0 RISK TOLERANCES
The City recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Portfolio diversification is employed as a way to control risk. The Treasurer is expected to display prudence and review issuer information in the selection of securities as a way to minimize default risk. No individual investment transaction shall be undertaken which jeopardizes the total capital position of the overall portfolio. The Treasurer shall periodically establish guidelines and strategies to control risks of default, market price changes and illiquidity.

It is explicitly recognized that in a diversified portfolio, occasional measured losses may occur, and must be considered within the context of overall investment return. Any swaps undertaken must be positive to the City’s financial position within a three month time horizon from the sell side maturity date.

16.0 ADOPTION OF INVESTMENT POLICY
This Policy shall be reviewed annually, and submitted to the City Council for adoption by resolution on an annual basis. The report to the City Council shall note any changes made to the Policy.

GLOSSARY OF INVESTMENT TERMS
AGENCY: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government (i.e. Government National Mortgage Association). Federally sponsored agencies (FSA's) are backed by each particular agency with a market perception that there is an implicit government guarantee (i.e. Federal National Mortgage Association).

ASKED PRICE: The price at which securities are offered for sale, also known as offering price.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID PRICE: The price offered by a buyer of securities.

BOND PROCEEDS: The money paid to the issuer by the purchaser or underwriter of a new issue of municipal securities. These moneys are used to finance the project or purpose for which the securities were issued and to pay certain costs of issuance as may be provided in the bond contract.

BOOK VALUE: The value at which a debt security is shown on the holder's balance sheet. Book value is often acquisition cost plus/minus amortization and accretion, which may differ significantly from the security’s current value in the market.

BROKER: Someone who brings buyers and sellers together and is compensated for his/her service.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

CREDIT QUALITY: The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower.

Credit quality ratings are provided by a Nationally Recognized Statistical-Rating Organization.

CREDIT RISK: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.

CUSTODIAN: A bank or other financial institution that keeps custody of stock certificates and other assets.

CURRENT YIELD (CURRENT RETURN): A yield calculation determined by dividing the annual interest received on a security by the current market price of that security.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, by buying and selling for his/her own account.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DERIVATIVES: (1) financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DIVERSIFICATION: Dividing investment funds among a variety of security types by sector, maturity and quality ratings offering independent returns.

DURATION: A measure of the timing of the cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates.

FAIR VALUE: The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale.

FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small-business firms, students, farmers, farm co-operatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits currently up to $250,000 per deposit.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) that lend funds and provide correspondent banks services to member commercial banks, thrift institutions, credit unions and insurance companies.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., twelve Regional Banks and about 5,700 commercial banks that are members of the system.

FINANCIAL INDUSTRY REGULATORY AUTHORITY (FINRA): A self-regulatory organization (SRO) responsible for governing business between brokers, dealers and the investing public.

GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB): A standard-setting body, associated with the Financial Accounting Foundation, which prescribes standard accounting practices for governmental units.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

GOVERNMENT SECURITIES: An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds." INTEREST RATE RISK: The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value.

INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points:
a. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer.
b. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. c. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping.
d. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place.

Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. e. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities.
f. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. g. Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

LOCAL AGENCY INVESTMENT FUND (LAIF): Chapter 730, Statutes of 1976 of the State of California, established the Local Agency Investment Fund. This fund enables local governmental agencies to remit money not required for immediate needs to the State City Treasurer for the purpose of investment. In order to derive the maximum rate of return possible, the State City Treasurer has elected to invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State City Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State Controller to the participating government agencies in proportion to each agency's respective amounts deposited in the Fund and the length of time such amounts remained therein. Prior to the distribution, the State's costs of administering the program are deducted from the earnings.

MARK-TO-MARKET: The process whereby the book value or collateral value of a security is adjusted to reflect its current market value.

MARKET RISK: The risk that the value of a security will raise or decline as a result of changes in market conditions.

MARKET VALUE: The current price at which a security is trading and could presumably be purchased or sold at that particular point in time.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establish each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the sellerborrower.

MATURITY: The date upon which the principal or stated value of a financial obligation is due and payable.

MONEY MARKET MUTUAL FUND: Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds).

MUTUAL FUND: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

NATIONALLY RECOGNIZED STATISTICAL-RATING ORGANIZATION (NRSRO): Standard and Poor’s, Moody’s, and Fitch Financial Services are examples of such organizations.

OFFER: An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask price."
PAR VALUE: The amount of principal that must be paid at maturity. Also referred to as the face amount of a bond, normally quoted in $1,000 increments per bond.

PORTFOLIO: Combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

PRINCIPAL: The face value or par value of a debt instrument, or the amount of capital invested in a given security.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms.

PRINCIPAL: (1) The face amount or par value of a debt instrument. (2) One who acts as a dealer buying and selling for his own account.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

REINVESTMENT RISK: The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate the buyer for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves.

REVERSE REPURCHASE AGREEMENT: An agreement of one party (for example, a financial institution) to purchase securities at a specified price from a second party (such as a public agency) and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specific date.

RISK: Degree of uncertainty of return on an asset.

RULE 2A-7 OF THE INVESTMENT COMPANY ACT: Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13-month maturity limit and a 90-day average maturity on investments, to help maintain a constant net asset value of one dollar ($1.00).

SAFEKEEPING SERVICE: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vault for protection and security.

SECONDARY MARKET: A market is made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES LENDING: An agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises, (FHLB, FNMA, FHLMC, etc.), and Corporations that have imbedded options, (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns), into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

SWAP: Trading one asset for another.

TOTAL RETURN: The sum of all investment income plus changes in the capital value of the portfolio.

TREASURY BILLS: Short-term U.S. government non-interest bearing discounted debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000.

Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.

The yields on these bills are monitored closely in the money markets for signs of interest rate trends.

TREASURY BOND: A long-term coupon-bearing U.S. Treasury security issued as a direct obligation of the U.S. Government and having an initial maturity of more than 10 years and issued in minimum denominations of $1,000.

TREASURY NOTE: A medium-term coupon-bearing U.S. Treasury security issued as a direct obligation of the U.S. Government and having an initial maturity of from one to ten years and issued in denominations ranging from $1,000 to $1 million or more.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission (SEC) Rule 15C3-1 outlining requirements that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

VOLATILITY: A degree of fluctuation in the price and valuation of securities.

YIELD: The current rate of return on an investment security generally expressed as a percentage of the security’s current price. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

REPORT TO CITY COUNCIL
Late Distribution Notice

DATE: January 11, 2024
TO: Mayor and City Councilmembers
FROM: Arnoldo Rodriguez, City Manager
SUBJECT: January 17, 2023 City Council Meeting
Late Distribution Report for Item D-3
Additional time is needed to complete, review, and finalize the report for Item D-3: California Office of Emergency Services Grant Subaward, the report will be distributed as soon as it is available. Thank you for your understanding.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 17, 2024
Agenda Number: D-3
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

California Office of Emergency Services Grant Subaward
RECOMMENDATION:

Adopt Resolutions:

1. Accepting a Grant Subaward from the California Office of Emergency Services in the amount of $950,000.

2. Amending the City’s 2023/24 Budget to reflect revenues and expenditures related to the grant.

SUMMARY:

The City of Madera has been awarded $950,000 as part of the State of California’s Fiscal Year 2023 Budget due to the efforts of State Senator Anna Caballero, who supported the City’s request to fund improvements to the Police Department’s mobile command center and north parking lot, as well as the City’s Safe and Clean Team efforts. The City has been advised that the specific funds allocated to the City will be administered by the California Office of Emergency Services (CalOES).

To move forward with the receival of funds, the City must seek Council approval by Resolution acknowledging its responsibilities and naming an Authorized Official. The requested action also includes a budget amendment to allocate portions of the funds for capital projects, a portion towards this fiscal year’s operating budget, and would reserve a portion for next year’s operating budget. All recommended appropriations are consistent with the initial uses for the funds as identified when the request was submitted to Senator Caballero.

DISCUSSION:

During State Budget preparations, the City was approached by Senator Caballero to identify critical shovel-ready projects lacking funding. Staff identified three key projects, including:
▪ $300,000 for a mobile command post
▪ $350,000 for a capital improvement initiative to enhance employee parking and accommodate the new command post
▪ $300,000 for the implementation of the City’s Safe and Clean Team, dedicated to addressing issues that cause blight in our community and improving the health and welfare of our citizens.

These projects, championed by Senator Caballero, were successfully named and endorsed within the State's Fiscal Year 2023 Budget, underscoring the collaborative efforts between Senator Caballero and the City to address critical community needs.

The grant award funds will be administered by CalOES in what the state titles a Pass Through Grant Subaward. All funds for this particular funding source will be administered by CalOES, with CalOES receiving the funds from the State and subrecipients receiving the funds through CalOES.

The requested action will assign the City Manager as the Authorized Agent to execute the agreement and any other documents necessary to receive the funds. Furthermore, the Resolution authorizes the City Manager to execute any documents and forms requested during the performance period, July 1, 2023, through March 1, 2027.

Two of the three projects were identified in the City’s 2023/24 Budget. ▪ Police Department Parking Lot. The capital improvement project for parking lot improvements at the Police Department was appropriated in the Measure K Police Fund.

The contract for the project was awarded to Terra West Construction, Inc. in November 2023, in the amount of $518,700 with a ten percent (10%) contingency. ▪ Safe and Clean Team. Funds were appropriated in the General Fund for a full time Safe and Clean Team dedicated to projects that keep our community clean through the abatement of nuisance items in public spaces. The current year operating budget for this program is $223,124.

The mobile command center did not have an identified funding source before the grant award.

The grant award is estimated to cover approximately 50% of the cost of the new command center. Staff will obtain quotes for the envisioned equipment and depending on timing, will either bring a budget amendment for Council’s consideration in the current year or will include a request for appropriations in next year’s operating budget.

The budget amendment, attached as Exhibit A to the second resolution, recognizes the revenues to be received in the current fiscal year, as well as appropriates monies for expenditure. As the funds received for the Safe and Clean Team exceed the current year adopted operating budget for that particular work unit, the excess funds will be held in the fund balance for that grant and recommended for appropriation next fiscal year.

FINANCIAL IMPACT:

Accepting these funds will significantly benefit the City's finances by alleviating the financial burden on the General Fund and other City funds while ensuring these vital initiatives move forward. Specific to each project:
▪ For the Mobile Command Center, the amendment appropriates $300,000 for the acquisition of the vehicle and necessary equipment.
▪ The capital improvement project to expand employee parking and store the command center was appropriated in the Measure K Police Fund. These grant funds will supplement the appropriated Measure K funds and offset the cost to the City. Specifically, the parking lot enhancement project will cost the City $518,700. The grant funds will cover $350,000, reducing the project cost borne by Measure K.
▪ The Safe and Clean Team personnel and operational costs were appropriated in the General Fund for a total of $223,124. The budget amendment alleviates the General Fund by appropriating the grant funds to cover the total budgeted cost of the Safe and Clean Team, with $76,876 that will be identified as fund balance and will be appropriated for the Safe and Clean Team next fiscal year. It should be noted that some specialty pieces of equipment designed to help clear debris in the river bottom were paid for with Fire Measure K; the grant funds are not being considered as an offset to this expense as the equipment’s purpose is to assist in fire prevention activities.

ALTERNATIVES:

Council may direct staff to seek additional grant funds. Alternatively, Council may direct staff to decline the monies.

ATTACHMENTS:

1. Resolution – Authorizing Acceptance for the Specified Grants Funds a. Grant agreement

2. Resolution – Budget Amendment
a. Exhibit A: Budget Appropriation line item detail
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ACCEPTING A GRANT SUBAWARD FROM THE CALIFORNIA OFFICE OF EMERGENCY SERVICES IN THE AMOUNT OF $950,000
WHEREAS, the City identified shovel ready projects to State Senator Caballero during State budget preparations; and
WHEREAS, per Assembly Bill 102, the City was awarded $950,000 through a Grant Subaward administered by CalOES; and
WHEREAS, the City must enter an agreement with CalOES to receive the grant funds; and
WHEREAS, the City Manager is authorized to execute all documents related to the receipt and reporting of the funds as the Authorized Signer; and WHEREAS, the City wishes to accept the Grant Subaward in the amount of $950,000.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The Grant Subaward in the amount of $950,000 from CalOES is accepted and the agreement between the two entities, attached is Exhibit 1 and incorporated herein, is approved.

3. The City Manager is authorized to execute the agreement and any documents related to the receipt and reporting of the funds.

4. This resolution is effective immediately upon adoption. * * * * * * * *
Pass Through Grant Subaward – Cal OES 2-236 (Revised 6/2022) Pass Through Grant Subaward
Information and Instructions

1. GRANT SUBAWARD NUMBER: This section will be completed by Cal OES.

2. SUBRECIPIENT: The Subrecipient is the unit of government or community based organization (CBO) that will have legal responsibility for these grant funds (e.g. County of Alameda, City of Fresno or Women’s Place of Merced).

3. IMPLEMENTING AGENCY: Enter the complete name of the agency responsible for the day-to-day operation of the grant (e.g. Sheriff, Police Department, or Department of Public Works). If the Implementing Agency is the same as the Subrecipient, enter the same title again.

4. PAYMENT ADDRESS: Enter the address payment should be mailed to, including nine-digit zip code.

5. GRANT SUBAWARD PERFORMANCE PERIOD Enter beginning and ending dates of the performance period for the Grant Subaward. (mm/dd/yyyy)

6. PURPOSE: This section will be completed by Cal OES.

7. FUND ALLOCATION, AUTHORITY, AND GRANT SUBAWARD TOTAL: This section will be completed by Cal OES.

8. CERTIFICATION: This section will be completed by Cal OES.

9. CA PUBLIC RECORDS ACT REQUEST: This section will be completed by Cal OES.

10. AUTHORIZED SIGNER: Provie the name, title, and signature of the person who is vested with the authority to enter into this Grant Subaward, and has the approval of the City/County Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body.

CalOES

GOVERNOR'S OFFICE

OF EMERGENCY SE RV ICES
Pass Through Grant Subaward – Cal OES 2-236 (Revised 6/2022) Pass Through Grant Subaward

1. PASS THROUGH GRANT SUBAWARD #:

The California Governor's Office of Emergency Services (Cal OES) hereby makes a Grant Subaward of funds to the following:

2. SUBRECIPIENT: ___________________________________________________________________________________________________

3. IMPLEMENTING AGENCY: _________________________________________________________________________________________

4. PAYMENT MAILING ADDRESS: _____________________________________________________________________________________ (Street) (City) (Zip+4)

5. GRANT SUBAWARD PERFORMANCE PERIOD: _______________________________________________________________________

6. PURPOSE:

7. FUND ALLOCATION, AUTHORITY, AND GRANT SUBAWARD TOTAL:

Enactment
Year
Fund
Source
Authorizing
Legislation Chapter Statutes Item Number Provision Total Award

8. CERTIFICATION: I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the City/County Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subrecipient certifies that all funds received pursuant to this agreement will be spent exclusively on/for activities specified in the purpose section above in the Grant Subaward. The Subrecipient agrees to administer the Grant Subaward in accordance with all applicable state and federal laws.

9. CA PUBLIC RECORD ACT REQUEST: Grant Subaward applications/awards are subject to the California Public Records Act, Government Code section 6250 et seq. Do not put any personally identifiable information or private information on this application. If you believe that any of the information you are putting on this application is exempt from the Public Records Act, please attach a statement that indicates what portions of the application and the basis for the exemption. Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.

10. AUTHORIZED SIGNER:

Name: _______________________________________________ Title: ________________________________________________ Signature: ____________________________________________ Date: ______________________________________________ (FOR CAL OES USE ONLY)
I hereby certify upon my personal knowledge that budgeted funds are available for the Grant Subaward performance period and purposes of this expenditure stated above.
_____________________________________ ____________ _____________________________________ ____________ Cal OES Fiscal Officer Date Cal OES Director or Designee Date LI2023-024
CalOES

GOVERNOR'S OFFICE

OF EMERGENCY SE RV ICES
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2023/2024 BUDGET
WHEREAS, the City Council has authorized the City Manager to accept a grant award in the amount of $950,000 from the California Office of Emergency Services; and WHEREAS, the amendments to the City of Madera Fiscal Year 2023/2024 Budget, listed in Exhibit A, attached hereto, are necessary to account for receipt of the grant funds and related expenditures.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds and order as follows:

1. The above recitals are true and correct.

2. The appropriations for the items listed in Exhibit A, attached hereto and incorporated herein, are approved.

3. The City Clerk is authorized and directed to forward a copy of the resolution to the Director of Financial Services, who is authorized to take such action as necessary to implement the terms of this resolution

4. The resolution is effective immediately upon adoption. ****************

ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)

CALOES GRANT
4781 47813010 4434 Grants - Mobile Command Center 300,000 4781 47813010 7000 Vehicles and Equipment 300,000
4781 47813011 4434 Grants - Parking Lot Improvements 350,000 4781 47813011 7030 Facilities and Improvements 350,000
4781 47813012 4434 Grants - Safe and Clean Team 223,124 4781 47813012 5000 Salaries/Full Time 94,292
4781 47813012 5005 Salaries/Part Time -
4781 47813012 5110 Salaries/Uniform Pay 750
4781 47813012 5300 Public Employee Retirement 11,245
4781 47813012 5302 Long Term Disability 591
4781 47813012 5303 Life Insurance 129
4781 47813012 5304 Worker's Compensation 8,714
4781 47813012 5305 Medicare Tax 1,312
4781 47813012 5308 Deferred Comp/Full Time 4,289
4781 47813012 5309 Unemployment Insurance 378
4781 47813012 5310 Section 125 Benefits 26,424
4781 47813012 6532 Maintenance/Other Supplies 75,000
TOTALS 873,124 873,124

GENERAL FUND
1020 10200000 4900 Budgetary Carryover 223,124
1020 10203020 5000 Salaries/Full Time 94,292
1020 10203020 5005 Salaries/Part Time -
1020 10203020 5110 Salaries/Uniform Pay 750
1020 10203020 5300 Public Employee Retirement 11,245
1020 10203020 5302 Long Term Disability 591
1020 10203020 5303 Life Insurance 129
1020 10203020 5304 Worker's Compensation 8,714
1020 10203020 5305 Medicare Tax 1,312
1020 10203020 5308 Deferred Comp/Full Time 4,289
1020 10203020 5309 Unemployment Insurance 378
1020 10203020 5310 Section 125 Benefits 26,424
1020 10203020 6532 Maintenance/Other Supplies 75,000
TOTALS 223,124 223,124

EXHIBIT A
CITY OF MADERA FISCAL YEAR 2023/24 BUDGET APPROPRIATION

FOR A GRANT SUBAWARD FROM THE CALIFORNIA OFFICE OF EMERGENCY SERVICES

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 17, 2024
Agenda Number: D-4
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of a donation to the Police Department
RECOMMENDATION:

Adopt a Resolution accepting a donation from various local business owners in the amount of $4,500 and amending the City’s 2023/24 Budget to reflect revenues and expenditures related to the donation
SUMMARY:

Various local business owners from our City's vibrant Sikh community have extended their support to our law enforcement by generously donating $4,500. This heartfelt contribution is intended to fortify law enforcement initiatives, specifically facilitating the acquisition of essential equipment and bolstering outreach endeavors, particularly during the holiday season.

DISCUSSION:

A large intent behind the donation is geared toward giving back during the holidays. The Police Department typically participates in community outreach during the holidays by purchasing groceries, passing out gift cards to help with purchasing presents, and/or paying for a family’s gas for holiday travel. In addition to community outreach projects, this donation may be used to purchase equipment. The requested action would accept the donation and determine that the money be used to fund outreach projects and equipment needs within the department.

FINANCIAL IMPACT:

The generous donation from local business owners stands as an enhancement to our community outreach initiatives. Specifically designated to augment the City’s efforts during the holiday season, this donation will facilitate goodwill purchases for community members. Importantly, all activities and provisions planned for the holiday season, funded through these donations, will not necessitate invoicing by the City for expenditures. This donation aligns seamlessly with the City’s commitment to fostering community engagement and support, illustrating a collaborative effort that enriches the lives of our residents without imposing financial burdens on our municipal resources.

ALTERNATIVES:

The City Council could direct staff to return the $4,500 donation.

ATTACHMENTS:

1. Resolution – Accepting the donation and amending the City’s Budget a. Exhibit A: Budget Amendment
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING A DONATION TO THE POLICE DEPARTMENT FOR $4,500 AND AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2023/2024 BUDGET
WHEREAS, the City Council authorizes the acceptance of a donation to the Police Department in the amount of $4,500 from local Madera business owners; and WHEREAS, the donation will be used to bolster outreach endeavors and acquire essential equipment; and
WHEREAS, the amendments to the City of Madera Fiscal Year 2023/2024 Budget, listed in Exhibit A, attached hereto, are necessary to account for receipt of the grant funds and related expenditures.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds and order as follows:

1. The above recitals are true and correct.

2. The donation in the amount of $4,500 is accepted.

3. The appropriations for the items listed in Exhibit A, attached hereto, are approved.

4. The City Clerk is authorized and directed to forward a copy of the resolution to the Director of Financial Services, who is authorized to take such action as necessary to implement the terms of this resolution

5. The resolution is effective immediately upon adoption. ****************

ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)

PD DONATIONS
7610 76102657 4301 Donations 4,500
7610 76102657 6561 Miscellaneous Expenses 4,500
TOTALS 4,500 4,500

EXHIBIT A
CITY OF MADERA FISCAL YEAR 2023/24 BUDGET APPROPRIATION

FOR A DONATION TO THE POLICE DEPARTMENT
1 REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Agreement for Lions Town & Country Park Restroom Renovation Project RECOMMENDATION:

Adopt a Resolution awarding a contract under Invitation for Bids (IFB) No. 202324-05 to David J.

Boyle Electric Shop for the Lions Town & Country Park Restroom Renovation for $164,000 SUMMARY:

On December 21, 2023, the City received three bids in response to the Invitation for Bids (IFB) for Contractor services aimed at renovating the existing restroom at LT&C Park. The scope of work includes the comprehensive renovation of the restroom interior along with the painting of its exterior.

Funding for the restroom renovation comes from the State of California Department of Parks & Recreation, Per Capita Grant Program funded by Proposition 68. The City was appropriated $177,952 for an eligible capital outlay related project. This renovation project aligns with the grant's criteria, focusing on enhancing the LT&C Park restroom between Fields 1 & 2, acknowledged as the park's most utilized restroom necessitating capital improvements.

DISCUSSION:

The Per Capita Grant Program originates from Proposition 68, placed on the ballot via Senate Bill 5 and approved by voters on June 5, 2018. It includes the General Per Capita Program and the Urban County Per Capita Program, which represent a combined total of over $198 Million in funding. The funding allocation for this renovation projectis determined based on the population of eligible cities, counties, or other districts. The Program, administered by the California State Park's Office of Grants and Local Services (OGALS), is specifically designed to supplement existing capital outlay expenditures for recreational purposes within communities. _________________________________ Agenda Number: D-5
Joseph Hebert, Parks & Community Services Director
Based on the City’s population, a total of $177,952 was allocated to the City. Since the allocation, staff conducted a deeper assessment for the capital improvements needed at the restroom, that included planning for ADA compliance in and around the restroom site as well. The restroom, facing Howard Road, primarily serves the large baseball diamonds, Fields 1 & 2. These fields are designated for Little League and Babe Ruth baseball leagues that run for several months during the year. The baseball fields also hold many tournaments and are used for public recreational use throughout the year.

The existing restroom is in dire need of improvements to replace fixtures such as the toilets, sinks, urinals, and partitions. Furthermore, new floors and walls will also be installed, along with enhanced interior and exterior lighting. It is worth noting that the existing restroom does not meet ADA accessible requirements.

To proceed with the renovation, staff prepared IFB No. 202324-05. The IFB was released on November 18, 2023, with bids due on Thursday December 21, 2023. The IFB notice was duly published in the Madera Tribune on November 18 and 25, 2023. In addition, IFB was published on the following platforms:
 City of Madera PlanetBids Vendor Portal
 Construction Bidboard (Ebidboard)
 Dodge Data & Analytics
 Placer Country Contractors Association & Builders Exchange  Builders’ Exchange of San Joaquin
 Central California Builders Exchange
 Valley Builders Exchange
Regarding the bidding process, 59 bidders from the City’s online vendor registry were notified.

An additional 250 potential bidders licensed to perform the work identified in the scope of the IFB were notified through PlanetBids. A total of 9 potential bidders downloaded the project bid documents and indicated that they would bid. Bids were ultimately received from three vendors as highlighted on Table 1. The three bidsreceived were evaluated by City staff for responsiveness and cost.

Table 1 shows vendors ranked by cost, with staff recommendation for awarding the contract to David J. Boyle Electrical Shop, being the lowest responsive, responsible bid per the requirements set forth in the project’s contract documents.

Table 1: Bids Received Ranked by Cost
Rank Firm Bid Amount
1 David J. Boyle Electrical Shop $164,000
2 Better Enterprises, Inc. $279,068
3 GCB1, Inc. dba GC Builders $296,602
Among the three bids received for the project, one of the submissions came from David J. Boyle Electric Shop, a reputable local contractor located in town, with a long-standing history in our community. David J. Boyle Electric Shop specializes in electrical installations and various building improvements. The company, established in 1920, has been involved in general engineering, construction, and electrical contracting work. Notably, the City has engaged in prior collaborations with David J. Boyle Electric Shop on various municipal projects, encompassing electrical installations and building constructions.

The engineer's initial estimate for the project cost was $134,000. David J. Boyle Electric Shop submitted a bid of approximately $164,000, which exceeds the estimated project cost. However, the bid falls within the grant funding allocated for this project, amounting to $177,952.

FINANCIAL IMPACT:

The funding for the renovation of the restroom aligns with the guidelines of the Proposition 68 grant. The aim of these grants is to encourage recipients to focus on rehabilitating existing infrastructure and enhancing outdoor access within their communities.

The LT&C Park restroom renovation project has been budgeted within the City's Fiscal Year 2023/24 Parks Grant Fund #4109-6356-7030. The project's approved budget amounts to $177,952, aligning with the grant's scope of work and objectives.

During this Fiscal Year, expenditures related to the Per Capita Grant Program project have been diligently managed. Specifically, a total of $1,325 has been allocated for costs associated with the bid advertisement of IFB No. 202324-05. These expenses are in line with the initial stages of the project, focusing on the solicitation of bids for the renovation.

ALTERNATIVES:

Staff has carefully considered the bids received for the renovation project. An alternative course of action involves rejecting all bids, which could potentially lead to several consequences that need to be taken into account.

Rebidding the project introduces uncertainties that may impact the project's overall cost. There is a possibility of receiving higher bids or encountering a lack of additional bids in a subsequent bidding process. This scenario could prolong the timeline for selecting a contractor and commencing the restroom renovation, potentially delaying essential improvements.

Moreover, failure to proceed promptly with the project poses a risk to the City's ability to meet the project completion deadline by June 30, 2024. Timely execution is crucial to ensure that the restroom renovation aligns with the designated schedule and grant compliance requirements.

Any delays in initiating the project might jeopardize the City's adherence to the project timeline, potentially impacting the availability of grant funds or meeting the intended objectives within the specified timeframe.

ATTACHMENTS:

1. Resolution Awarding IFB No. 202324-05 to David J. Boyle Electrical Shop for the renovation of restroom at Town & Country Park
a. Exhibit A: Construction Agreement
ATTACHMENT 1
Resolution Awarding IFB No. 202324-05 to
David J. Boyle Electrical Shop
for the renovation of restroom at Town & Country Park.
a. Exhibit A: Construction Agreement
RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AWARDING IFB NO. 202324-05 TO DAVID J.

BOYLE ELECTRICAL SHOP FOR THE RENOVATION OF RESTROOM AT TOWN & COUNTRY PARK IN THE AMOUNT OF $164,000
WHEREAS, the City of Madera released an Invitation for Bids (IFB) No. 202324-05 calling for the renovation of the existing restroom building at Lions Town & Country Park; and WHEREAS, the IFB No. 202324-05 was released on November 18, 2023; and WHEREAS, the IFB No. 202324-05 was duly noticed and published accordingly; and WHEREAS, a total of three bids were received as of December 21, 2023; and WHEREAS, one bid was received from David J. Boyle Electrical Shop; and WHEREAS, David J. Boyle Electrical Shop submitted the lowest responsible bid at $164,000; and
WHEREAS, the City wishes to enter into a Construction Agreement with David J. Boyle Electrical Shop for the completion of the work; and
WHEREAS, the Construction Agreement is to be for $164,000; and WHEREAS, the work to be completed is being funded by the State of California Department of Parks and Recreation, Per Capita Grant Program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera does hereby accept the three bids received for this project, finds that David J. Boyle Electrical Shop, is the lowest responsive and responsible bidder, and awards a construction contract for the IFB 202324-05 Lions Town & Country Park Restroom Renovation project in the amount of $164,000 to David J. Boyle Electrical Shop. Said contract is attached hereto as Exhibit A and approved as to its material terms, and the Mayor is authorized to execute the same on behalf of the City subject as to legal form by the City Attorney.

3. This Resolution is effective immediately upon adoption. *******

CONSTRUCTION AGREEMENT
IFB 202324-05 TOWN AND COUNTRY PARK RESTROOM RENOVATIONS This Construction Agreement (“Agreement”) is made between the City of Madera, hereinafter called “OWNER,” and David J. Boyle Electric Shop, LLC., doing business as (an individual), or (a partnership), or (a corporation), hereinafter “CONTRACTOR” and collectively called “Parties.” The Agreement is effective as of ____________________, 2024.

WITNESSETH: The Parties agree as follows:

1. Project. The CONTRACTOR shall commence and complete all WORK required for the “IFB 202324-05 TOWN AND COUNTRY PARK RESTROOM RENOVATIONS”

2. Materials, Supplies, Equipment. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor, and other services necessary for the construction and completion of the WORK described in this Agreement.

3. Commencement of Work and Bonds. The CONTRACTOR shall commence the WORK required by the CONTRACT DOCUMENTS within five (5) calendar days after the date of the NOTICE TO PROCEED and will complete the same within 90 calendar days. The CONTRACTOR shall submit a Payment Bond and Performance Bond in the amount of $164,000.00, each and Insurance Certificates as specified in the CONTRACT DOCUMENTS prior to commencing any WORK within seven (7) working days after being notified of the award of the contract, and before OWNER executes this AGREEMENT.

4. Contract Amount. OWNER agrees to pay, and CONTRACTOR agrees to accept, the sum of One Hundred Sixty-Four Thousand Dollars ($164,000.00) (“Contract Price”) subject to adjustments for changes in work as may be directed in writing by OWNER as payment in full for the WORK described in the CONTRACT DOCUMENTS. WORK performed at unit prices will be paid based on actual quantities of work performed and accepted. CONTRACTOR

5. Contract Documents. The CONTRACTOR shall commence and complete all WORK required in accordance with the following CONTRACT DOCUMENTS, attached hereto as Exhibit A:
(A) CONTRACTOR Bid Proposal
(B) Insurance Requirements for Contractors
(C) IFB 202324-05 Town and Country Park Restroom Renovations (D) Signed Non-Collusion Affidavit
(E) Signed Conflict of Interest Disclosure
(F) Addendum No. 1, dated 12/06/2023
(G) Addendum No. 2, dated 12/14/2023
(H) CONTRACTOR Payment Bond
(H) CONTRACTOR Performance Bond
January 17

6. Liquidated Damages. In the event the CONTRACTOR does not complete the WORK within the time limit specified in Section 3 or within such further time as authorized, the CONTRACTOR shall pay to the OWNER liquidated damages in the amount of FOUR HUNDRED DOLLARS ($400.00) per day for each and every calendar day delay in finishing the WORK beyond the completion date so specified.

7. Payment to Contractor. As consideration for performance of the Work required herein, OWNER agrees to pay CONTRACTOR on a time and materials basis as set forth herein, a not-to-exceed amount of $164,000.00 (“Total Contract Price”) provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the OWNER.

A. Periodic payments shall be made by the OWNER to CONTRACTOR within thirty (30) days of OWNER’S receipt of an application for payment from CONTRACTOR for services rendered. Payments to CONTRACTOR for work performed will be made on a monthly billing basis. The application shall include all information required by the OWNER and shall be in a format approved by the OWNER. This application shall be supported by evidence which is required by this Contract and such other documentation as the OWNER may require. The CONTRACTOR shall certify that the Work for which payment is requested has been done and that any materials listed are stored where indicated. OWNER shall review and pay the payment request in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code.

B. Labor and Material Releases. CONTRACTOR shall furnish OWNER with labor and material releases from all subcontractors performing work on, or furnishing materials for, the Work governed by this Contract prior to final payment by OWNER.

8. Disputes. In the event of a dispute between the OWNER and the CONTRACTOR as to an interpretation of any of the specifications or as to the quality or sufficiency of material or workmanship, the decision of the OWNER shall for the time being prevail and the CONTRACTOR, without delaying the job, shall proceed as directed by the OWNER without prejudice to a final determination by negotiation, arbitration by mutual consent or litigation, and should the CONTRACTOR be finally determined to be either wholly or partially correct, the OWNER shall reimburse him for any added costs he may have incurred by reason of work done or material supplied beyond the terms of the contract as a result of complying with the OWNER’S directions as aforesaid. In the event the CONTRACTOR shall neglect to prosecute the work properly or fail to perform any provisions of the CONTRACT, the OWNER, after three days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR, subject to final settlement between the parties as in this paragraph herein above provided.
-------
8A. Claims Resolution Process For Disputes.

It is the intent of this Contract that disputes regarding the Contract be resolved promptly and fairly between the Contractor and the Owner. However, it is recognized that some disputes will require detailed investigation and review by one or both parties before a determination and resolution can be reached. For the protection of the rights of both the Contractor and the Owner, the following provisions are provided for the resolution of disputes which cannot be resolved by the Owner and the Contractor within three business days after either party gives verbal notice of dispute or potential dispute to the other's attention and prior to the commencement of such work.

The following provisions are intended by Contractor and Owner to comply with Public Contract Code Sections 9204 and 20104 et. seq.
1) Claims:

The term “claim” refers to a separate demand by Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
a) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by Owner under this Contract. b) Payment by the Owner of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled.
c) Payment of an amount that is disputed by the Owner.
2) The Claim Must Be Timely and in Writing:

For all claims the claim must be in writing and include the documents necessary to substantiate the claim. A notice of potential claim must be filed within five (5) business days of Contractor’s completion of work that is a potential claim. Notice of an actual claim must be filed on or before the date of final payment. 3) Receipt of Claim by Owner:

Upon receipt of a claim pursuant to this section, the Owner will conduct a reasonable review of the claim and, within a period not to exceed 45 days from the date of receipt, will provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed.

Upon receipt of a claim, Owner and Contractor may, by mutual agreement, extend the time period provided in this section.

The Contractor shall furnish reasonable documentation to support the claim. If additional information is thereafter required, it shall be requested and provided upon mutual agreement by the Owner and the Contractor. The District's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation.
4) City Council Approval:

If the Owner needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the Owner shall have up to three days following the next duly publicly noticed regular meeting of the City Council after the 45-day period or extension expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. 5) Payment of Claim:

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. If the Owner fails to issue a written statement, paragraph F below shall apply. 6) Meet and Confer:

If the Contractor disputes the Owner’s written response, or if the Owner fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the Owner shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the Owner shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the Owner and the Contractor sharing the associated costs equally. The Owner and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing.

If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

Under this Contract, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

Unless otherwise agreed to by the Owner and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.

If mediation as set forth above does not resolve the parties’ dispute, the parties will proceed to arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program.
7) Filing a Government Code Written Claim Notice:

Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim under the Torts Claims Act as provided in Chapter 1 (commencing with Section 900) and Chapter 2 commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code Section 900.
8) Owner’s Failure to Respond to Claim:

Failure by the Owner to respond to a claim from Contractor within the time periods described above or to otherwise meet the time requirements set forth above shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the Owner’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor.
9) Interest:

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
10) Subcontractor Claims:

If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against Owner because privity of contract does not exist, the Contractor may present to the Owner a claim on behalf of a subcontractor or lower tier subcontractor. For purposes of this paragraph, the term “subcontractor’ means any type of subcontractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with the Contractor or is a lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the Owner shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the Owner and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. 11) Filing of Action on Unresolved Claims:

The parties shall follow the procedures set forth in Public Contracts Code Section 20104.4 if an action is filed to resolve claims under the foregoing provisions. Any action shall be filed in Madera County.

9. No Discrimination in Employment. Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical conditions, marital status, or sex of such persons except as provided in Section 12940 of the Government Code, and every contractor for public works violating this section is subject to all the penalties imposed for by violation of this chapter”.

10. Workers Compensation. In accordance with the provisions of Article 5, Chapter l, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part l, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the CONTRACTOR is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Worker’s Compensation Insurance.

The undersigned CONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against Liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the WORK of this Agreement.

11. Prevailing Wages. This Agreement is subject to California Labor Code Sections 1720, et seq., and Contractor and subcontractor shall pay not less than the specified prevailing rates of wage to all workers employed in performance of the Work. Pursuant to the provisions of Section 1770 of the California Labor Code, OWNER has obtained the general prevailing rate of wages and employer payments for health and welfare, vacation, pension, and similar purposes, as determined by the Director of the Department of Industrial Relations, a copy of which is on file in the office of OWNER, and shall be made available for viewing to any interested party upon request. The Contractor and each subcontractor shall forfeit as a penalty to OWNER not more than Two Hundred Dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rate in violation of the Labor Code. In addition, the difference between the prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the Contractor.

12. Public Works Contractor Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relation. No bid will be accepted, nor any contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. In addition, Contractor shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form.

This Project is subject to compliance monitoring and enforcement by the Department of Relations. In executing this contract, Contractor acknowledges that it has reviewed all applicable labor compliance requirements and included the cost of complying with such requirements in its bid.

13. Payroll Records. The CONTRACTOR shall comply Section 1776 of the California Labor Code. The CONTRACTOR shall keep and require that all SUBCONTRACTORS keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice worker or other employee employed by him in connection with public work. Such payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of the CONTRACTOR by the OWNER, its officers, and agents and to the representatives of the Division of Labor Law Enforcement of the State Department of Industrial Relations. In the event of non-compliance with the requirements of Section 1776, the CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects the CONTRACTOR must comply. If CONTRACTOR or subcontractor does not comply after such ten (10) day period, the CONTRACTOR shall, as a penalty, forfeit one hundred dollars ($100) for each day or portion thereof for each worker until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.

In accordance with California Labor Code Section 1771.4 Section 1771.4, CONTRACTOR and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations (DIR) on a weekly basis and in the format prescribed by the DIR which may include electronic submission. CONTRACTOR shall comply with all applicable requirements and regulations from the DIR relating to labor compliance monitoring and enforcement.

14. Apprentices. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the California Labor Code concerning the employment of apprentices by the CONTRACTOR or any SUBCONTRACTOR. It is the CONTRACTOR’S responsibility to ensure compliance by both it and all SUBCONTRACTORS.

Section 1777.5 provides, in part, as follows:

The CONTRACTOR or SUBCONTRACTOR, if he is covered by this section, upon the issuance of the approval certificate, or if he has been previously approved in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeyman stipulated in the apprenticeship standards. Upon proper showing by the CONTRACTOR that he employs apprentices in the craft or trade in the State on all of his/her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by a journeyman, or in the land surveyor classification, one apprentice for each five journeyman, the Division of Apprenticeship Standards may grant a certification exempting the CONTRACTOR from the one (1) to five (5) hourly ratio as set forth in this section. This section shall not apply to contracts of general CONTRACTORS or to contracts of specialty contractors not bidding for work through a general or prime CONTRACTOR, when the contracts of general CONTRACTORS, or those specialty CONTRACTORS involve less than thirty thousand dollars ($30,000). Any work performed by a journeyman in excess of eight hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio required by this section.

Apprenticeable craft or trade, as used in this section, shall mean a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the Apprenticeship Council. The joint apprenticeship committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting a CONTRACTOR from the 1 to 5 ratio set forth in this section when it finds that any one of the following conditions is met:
(a) In the event unemployment for the previous three-month period in such area exceeds an average of 15 percent, or
(b) In the event the number of apprentices in training in such area exceeds a ratio of 1 to 5, or
(c) If there is a showing that the apprenticeable craft or trade is replacing at least onethirtieth of its journeymen annually through apprenticeship training, either (1) on a statewide basis, or (2) on a local basis, or
(d) If assignment of an apprentice to any work performed under a public works contract would create a condition which should jeopardize his life or the life, safety, or property of fellow employees, or the public at large or if the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When such exemptions are granted to an organization which represents contractors in a specific trade from the 1 to 5 ratio on a local or statewide basis the member contractors will not be required to submit individual applications for approval to local joint apprenticeship committees, provided they are already covered by the local apprenticeship standards.

The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in apprenticeable trade on such contracts and if other contractors on the public work site are making such contributions. The CONTRACTOR, and any SUBCONTRACTOR under him, shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices. Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Division of Apprenticeship Standards. Consult the white pages of your telephone directory under California, State of, Industrial Relations, Apprenticeship Standards, for the telephone number and address of the nearest office. Willful failure by the CONTRACTOR to comply with the provisions of Sections 1777.5 will subject the CONTRACTOR to the penalties set forth in Section 1777.7 of the Labor Code.

15. Hours of Work. Pursuant to California Labor Code Section 1813, eight hours in any one calendar day and forty (40) hours in any calendar week shall be the maximum hours any worker is required or permitted to work, except in cases of extraordinary emergency caused by fires, flood, or danger to life and property or except as authorized under the overtime provisions in California Labor Code 1815.

Overtime and shift work may be established as a regular procedure by the CONTRACTOR with reasonable notice and written permission of the OWNER. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 P.M. and 7:00 A.M. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

CONTRACTOR agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays, and weekdays. Costs of overtime inspection will cover engineering, inspection, general supervision, and overhead expenses which are directly chargeable to the overtime work. CONTRACTOR agrees that OWNER shall deduct such charges from payments due the CONTRACTOR.

16. Subcontracting. The CONTRACTOR shall comply with Division 2, Chapter 4, Part 1 of the Public Contract Code relating to subletting and subcontracting, specifically included but not limited to Sections 4104, 4106, and 4110, which by this reference are incorporated into this Agreement as though fully set forth herein.

17. Change Orders. The CONTRACTOR and the OWNER agree that changes in this Agreement or in the work to be done under this Agreement shall become effective only when written in the form of a change order and approved and signed by the OWNER and the CONTRACTOR. It is specifically agreed that the OWNER shall have the right to request any alterations, deviations, reductions or additions to the contract or the plans and specifications or any of them, and the amount of the cost thereof shall be added to or deducted from the amount of the contract price aforesaid by fair and reasonable valuations thereof.

This Agreement shall be held to be completed when the work is finished in accordance with the original plans and specifications as amended by such changes. No such change or modification shall release or exonerate any surety upon any guaranty or bond given in connection with this contract.

18. Indemnification. CONTRACTOR shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR’S negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the sole active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and CONTRACTOR, or should City otherwise find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the City its costs of defense, including without limitation, reasonable legal counsel fees, expert fees, and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’S negligent, reckless, or wrongful performance.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

CONTRACTOR obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, CONTRACTOR shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of City.

CONTRACTOR agrees to obtain or cause to be obtained executed defense and indemnity agreements with provisions identical to those set forth in this Section from each and every Subcontractor and Subconsultant, of every Tier. In the event the CONTRACTOR fails to do so, CONTRACTOR agrees to be fully responsible to provide such defense and indemnification according to the terms of this Section.

19. Contractor must comply with the insurance requirements as described in the section “INSURANCE REQUIREMENTS FOR CONTRACTORS” of the Contract Documents.

20. Amendments. Any changes to this Agreement requested by either City or CONTRACTOR may only be effected if mutually agreed upon in writing by duly authorized representatives of the parties hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such writing.

21. Termination.

A. Termination of the Contract for Default.

1. General: If, prior to the acceptance of the Work, the CONTRACTOR:
(a) Becomes insolvent, assigns its assets for the benefit of its creditors, or is otherwise financially unable to complete the Work; (b) Abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;
(c) Disregards written instructions from the City Engineer or materially violates provisions of the Contract Documents;
(d) Fails to prosecute the Work according to the schedule approved by the City Engineer;
(e) Disregards laws or regulations of any public body having jurisdiction; or
(f) Commits continuous or repeated violations of regulatory or statutory safety requirements, then the OWNER will consider the Contractor in default of the Contract.

2. Notices: Notices and other written communications regarding default between the CONTRACTOR, the OWNER, and the SURETY shall be transmitted as follows:
(a) Personal delivery with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or
(b) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

Simultaneously, the OWNER may send the same notice by regular mail. If a notice that is sent by certified mail is returned unsigned, then delivery shall be effective pursuant to regular mail, provided that the notice that was sent by regular mail is not returned.

3. Notice to Cure: The OWNER will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within 5 Working Days after receipt.

4. Notice of Termination for Default: If the Contractor fails to commence satisfactory corrective action within 5 Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, then the Owner will recommend to the City Council that the Contractor be found in default of the Contract and upon such finding by the City Council will terminate the Contractor’s right to perform under the Contract by issuing a written notice of termination for default to the Contractor and its Surety;
The provisions of this subsection shall be in addition to all other legal rights and remedies available to the Owner.

5. Responsibilities of the Surety: Upon receipt of the written notice of termination for default, the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor under the Contract. If the Surety fails to protect and maintain the Work site, the Owner may do so, and may recover all costs incurred. The Surety shall notify the Owner that it is assuming all rights, obligations, and liabilities of the Contractor under the Contract and all money that is due, or would become due, to the Contractor shall be payable to the Surety as the Work progresses, subject to the terms of the Contract.

Within 15 Working Days of receipt of the written notice of termination for default, the Surety shall submit to the Owner a written plan detailing the course of action it intends to take to remedy the default. The Owner will review the plan detailing and notify the Surety if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety fails to maintain progress according to the plan accepted by the Owner, the Owner may, upon 48 hours written notice, exclude the Surety from the premises, take possession of all material and equipment, and complete the Work in any way the Owner deems to be expedient. The cost of completing the Work by the Owner shall be charged against the Surety and may be deducted from any monies due, or which would become due, the Surety. If the amounts due under the Contract are insufficient for completion, the Surety shall pay the Owner, within 30 Days after the Owner submits an invoice, all costs in excess of the remaining Contract Price.

6. Payment: The Surety will be paid for completion of the Work in accordance less the value of damages caused to the Owner by the acts of the Contractor.

B. Termination of the Contract for Convenience.

The OWNER may terminate the Contract if it becomes impossible or impracticable to proceed, or because of conditions or events beyond the control of the OWNER.

1. Notice:

The Owner will issue a written notice of termination for convenience as follows:

Personal delivery, with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

Simultaneously, the Owner may send the same notice by regular mail. If a notice that is sent by certified mail is returned unsigned, then delivery shall be effective pursuant to regular mail, provided that the notice that was sent by regular mail is not returned.

2. Cessation of Work:

Upon receipt, the Contractor shall immediately cease work, except work the Contractor is directed to complete by the Engineer or required to complete for public safety and convenience. The Contractor shall immediately notify Subcontractors and suppliers to immediately cease their work.

3. Payment:

The Contractor will be paid without duplication for:
(a) Work completed in accordance with Contract Documents prior to the effective date of termination for convenience;
(b) Reasonable costs incurred in settlement of terminated contracts with Subcontractors, suppliers, and others; and
(c) Reasonable expenses directly attributable to termination.

Notice of termination shall be mailed to the City:

Arnoldo Rodriguez
City of Madera
205 West 4th Street
Madera, CA 93637
Notice of Termination shall be mailed to the Contractor:

David J. Boyle Electric Shop
308 South D Street
Madera, CA 93638
All notices and communications from shall be to City's designated Project Manager or Principal-In-Charge. Verbal communications shall be confirmed in writing. All written notices shall be provided and addressed as soon as possible, but not later than thirty (30) days after termination.

22. Warranty. Contractor warrants to OWNER that all materials and equipment furnished shall be new, free from faults and defects and of good quality and conform to the requirements of the Contract Documents. Contractor hereby warrants its work against all deficiencies and defects for the period required by the Contract Documents or the longest period permitted by California Law, whichever is greater. Unless otherwise stated in the Contract Documents, warranty periods shall begin upon the filing of the Notice of Completion and shall be for one year.

This section shall not limit OWNER’s rights under this Agreement or with respect to latent defects, gross mistakes, or fraud. OWNER specifically reserves all rights related to defective work, including but not limited to defect claims pursuant to California Code of Civil Procedure section 337.15.

23. Compliance with Laws. City shall at all times observe and comply, and shall cause all of its agents, subcontractors, and employees to observe and comply with all with all Federal, State, and local laws, ordinances, regulations, and provisions applicable in the performance of City’s services. Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply unless otherwise expressly stated.

24. Attorneys’ Fees/Venue. In the event that any action is brought to enforce the terms of this Agreement, the party found by the court to be in default agrees to pay reasonable attorneys’ fees to the successful party in an amount to be fixed by the Court. The venue for any claim being brought for breach of this Agreement shall be in Madera County or as appropriate in the U.S. District Court for the Eastern District of California, located in the City of Madera.

25. Governing Law. The laws of the State of California shall govern the rights and obligations of the parties under the Agreement, including the interpretation of the Agreement.

If any part of the Agreement is adjudged to be invalid or unenforceable, such invalidity shall not affect the full force and effect of the remainder of the Agreement.

26. City’s Authority. Each individual executing or attesting to this Agreement on behalf of the City hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation’s articles of incorporation or charter and bylaws; (ii) that this Agreement is binding upon such corporation; and (iii) that Contractor is a duly organized and legally existing municipal corporation in good standing in the State of California.

27. Contractor’s Legal Authority. Each individual executing or attesting this Agreement on behalf of CONTRACTOR hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that CONTRACTOR is a duly organized and legally existing corporation in good standing in the State of California.

28. Remedies for Default. Failure by a party to perform any term, condition or covenant required of the party under this Agreement shall constitute a “default” of the offending party under this Agreement. In the event that a default remains uncured for more than ten (10) days following receipt of written notice of default from the other party, a "breach" shall be deemed to have occurred. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.

29. Independent Contractor. In performance of the work, duties, and obligations assumed by the Contractor under this Agreement, it is mutually understood and agreed that the City, including any and all of City’s officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of City. Furthermore, City shall have no right to control or supervise or direct the manner or method by which City shall perform its work and functions. The City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.

Because of its status as an independent contractor, CONTRACTOR shall have absolutely no right to employment rights and benefits available to City employees. City shall be solely liable and responsible for providing to, or on behalf of, its employees, all legally required employee benefits. In addition, City shall be solely responsible and hold City harmless from all matters relating to payment of City’s employees, including compliance with Social Security, withholding and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, City may be providing services to others unrelated to City or to this Agreement.

30. Sole Agreement. This instrument constitutes the sole and only Agreement between City and CONTRACTOR in connection to the Project and correctly sets forth the obligations of the City and CONTRACTOR to each other as of its date. Any Agreements or representations in connection with the Project, not expressly set forth in this instrument are null and void.

31. Assignment. Neither the CONTRACTOR nor City will assign its interest in this Agreement without the written consent of the other.

32. Binding Agreement. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in THREE copies, each of which shall be deemed an original on the date first above written.

CITY OF MADERA (OWNER)
By: _________________________________
Santos Garcia, Mayor
Date: _______________________________
APPROVE AS TO FORM:
____________________________________
Shannon L. Chaffin, City Attorney
ATTEST:
____________________________________
Alicia Gonzales, City Clerk

CONTRACTOR
By: _________________________________
Contractor (signature)
_________________________________
Printed Name and Title
___________________________
Federal Tax I.D. No.
___________________________
Contractor License Number
___________________________
DIR Registration Number
NOTE: This Notary Acknowledgment on the following page is required for verification of Contractor’s signature.

Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of ______________ )
On ______________, 2024 before me, ______________________________________ (insert name and title of officer)
Personally appeared __________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ___________________________________ (Seal)

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________ Agenda Number: D-6
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Centennial Park Pool Complex Upgrades and Repairs
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to enter into a contract with TBD for the Centennial Park Pool Complex Upgrades and Repairs Project up to an amount not to exceed $210,000
SUMMARY:

Regrettably, no bids were received in response to the Invitation for Bids (IFB) No. 202324-08 for Contractor services aimed at upgrades and repair work at Centennial Park Pool Complex. The IFB specifically outlined the need for the complete replaster and retile of the lap pool and dive pool, along with the replacement of pool skimmers.

It is important to note that the funding for these crucial pool improvements is sourced from the Community Development Block Grant (CDBG) funding. The City of Madera Parks & Community Services Department (Parks Department) was awarded $215,000 dedicated to enhancing Centennial Park.

Given the urgency to meet significant deadlines, including the grant funding performance period and the upcoming aquatics season, the staff is recommending granting authority to the City Manager to enter into a contract with a qualified vendor for the necessary work.

DISCUSSION:

Centennial Park Pool Complex is located at 221 Flume Street, sandwiched between Fire Station 56 and the Wells Youth Center.

The Parks Department was allocated a total of $215,000 for improvements at Centennial Park Pool Complex, under the CDBG 2023/24 Annual Action Plan funding allocations and sub-recipient agreements as approved by Council during the May 17, 2023, Council meeting.

The requested funding was intended to cover the complete replaster and retile of two pools located at Centennial Park Pool Complex. One pool is a lap pool that measures 81 feet by 47 feet and is 3 ½ feet in depth. The second pool is a diving pool that measures 34 feet by 29 feet, and ranges from 8 feet to 13 feet in depth. Both pools have a 6-inch tile trim that needs to be replaced. The lap pool has an ADA tiled ramp, which is 51 feet by 3 feet, with 8-inch tiles; but only 46 feet of tiled surface exists and is proposed to be replaced. The remaining ramp surface areas shall be replastered. The city also requested the replacement of 7 pool skimmers in the lap pool that need to be replaced.

To proceed with the improvements needed, staff prepared IFB No. 202324-08. The IFB was released on December 6, 2023, with bids due on Wednesday, December 20, 2023. The IFB notice was duly published in the Madera Tribune on December 6 and 13, 2023. In addition, the IFB was published on the following platforms:
▪ City of Madera PlanetBids Vendor Portal
▪ Construction Bidboard (Ebidboard)
▪ Dodge Data & Analytics
▪ Placer Country Contractors Association & Builders Exchange ▪ Builders’ Exchange of San Joaquin
▪ Central California Builders Exchange
▪ Valley Builders Exchange
Regarding the bidding process, 59 bidders from the City’s online vendor registry were notified.

A pre-bid meeting was held on Tuesday, December 12, 2023, with two potential bidders attending. Addendum No. 1 was released on December 15, 2023, noting the due date change from December 20, 2023, to the new date of Tuesday, January 2, 2024. This decision was made after several questions and comments were made during the pre-bid meeting that required indepth research and confirmation before being able to be released within the IFB timeframe.

Addendum No. 2 was released on December 21, 2023, documenting the pre-bid meeting minutes and additional attachments to reference.

Unfortunately, as of January 2, 2024, the City did not receive any bids in response to the Invitation for Bids (IFB). Acknowledging the urgency of the situation, staff convened on January 3, 2024, to deliberate on potential next steps, adhering to the guidelines established by CDBG and internal City procurement standards and requirements. This proactive meeting aimed to explore allowable alternatives and strategies to ensure the successful progression of the project despite the absence of bids.

Following the lack of bids, staff took the initiative to reach out to the two potential bidders who attended the pre-bid meeting and an additional vendor who had actively engaged in the bidding process by seeking clarification. The purpose of these inquiries was to understand the reasons behind their decision not to submit bids. Surprisingly, all three vendors cited the CDBG Section 3 requirements as the primary factor influencing their decision. This feedback is crucial as it sheds light on specific challenges that may need to be addressed to encourage vendor participation in future projects.

For reference, the CDBG Section 3 Program is a means by which the U.S. Department of Housing and Urban Development (HUD) fosters local economic development, neighborhood economic improvement, and individual self-sufficiency. In summary, Section 3:
▪ Serves as the legal basis for providing jobs for residents and awarding contracts to businesses in areas receiving certain types of HUD financial assistance. ▪ Applies to all HUD-funded Public and Indian Housing assistance for development, operating, and modernization expenditures.
▪ Section 3 also applies to certain HUD funding Housing and Community Development projects that complete housing rehabilitation, housing construction, and other public construction. This means the potential hiring, on-the-job training, and apprenticeship opportunities by Section 3 workers, these being low-income persons, particularly those who are recipients of government assistance for housing, and business concerns which provide economic opportunities for low-income persons.

The Centennial Park Pool Complex improvement project triggers Section 3, as the total grant funds for the projects are over the $200,000 threshold.

A deciding factor for staff to favor not releasing the bid again is due to the short completion window of the project for two reasons. Including:

1. The first factor being the aquatics season is set to start in late April, or early May, with pre-planning and preparation that needs to take place to ensure a successful opening.

Further delays in the start of the project could mean a late aquatics season start or a potential for no aquatics this summer. This would be detrimental to the community.

2. The second factor is the HUD timeliness check. An audit addressing CBDG FY23 expenditure is currently scheduled to take place on May 2, 2024. The audit will look for actual expenditure of funds and the completion of projects.

Based on guidance from the City’s HUD representative, grants division, City’s legal counsel, and the procurement division, staff moved forward determining the City’s procurement policies do allow for direct negotiation of a contract since no bids were received. This determination is in line with Public Contract Code 22038 section 3 which states:

If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account or negotiated contract without further complying with this article.

Staff immediately made an informed decision about selecting a vendor to request a bid. As of the writing of this report, a vendor has been contacted and a bid response is now pending. After the bid has been received, staff will ensure all requirements will be met to conform to commensurate policy. Price negotiations will follow thereafter as needed.

FINANCIAL IMPACT:

The Centennial Park Pool Complex improvement project has been budgeted within the City's Fiscal Year 2023/24 CDBG Fund #10218020-7030-CPPC. The project's approved budget amounts to $215,000, aligning with the grant's scope of work and objectives.

During this Fiscal Year, expenditures related to the completion of the project have been diligently managed. Specifically, a total of $2,304.90 has been allocated for costs associated with the bid advertisement of IFB No. 202324-08. These expenses are in line with the initial stages of the project, focusing on the solicitation of bids for improvements. Additional anticipated expenses include the Madera County permit and application process fees associated when a public pool is set to undergo improvements such as retile and replaster. Fees are estimated at approximately $270.

For these reasons, setting a maximum amount not to exceed $210,000 is reasonable, to ensure sufficient funding is available to pay for the advertisement and permit fees, in addition to the actual scope of work being completed and labor required for this project.

ALTERNATIVES:

Rebidding the project introduces uncertainties that may impact the project's overall cost. There is a possibility of receiving higher bids or encountering an additional lack of bids in a subsequent bidding process. This scenario could prolong the timeline for selecting a contractor and commencing the improvements at Centennial Park Pool Complex.

Moreover, failure to proceed promptly with the project poses a risk to the City's ability to meet the project completion deadline by June 30, 2024, and the HUD timeliness check on May 2, 2024.

Timely execution is crucial to ensure that the improvement work at the pools aligns with the designated schedule and grant compliance requirements. Any delays in initiating the project might jeopardize the City's adherence to the project timeline, potentially impacting the availability of grant funds or meeting the intended objectives within the specified timeframe.

ATTACHMENTS:

Resolution to enter into a contract with TBD for the Centennial Park Pool Complex Upgrades and Repairs Project up to an amount not to exceed $210,000 RESOLUTION NO. 24 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TBD FOR

THE CENTENNIAL PARK POOL COMPLEX UPGRADES AND REPAIRS PROJECT UP TO AN AMOUNT NOT TO EXCEED $210,000
WHEREAS, the City of Madera released an Invitation for Bids (IFB) No. 202324-08 calling for improvements to Centennial Park Pool Complex; and WHEREAS, the IFB No. 202324-08 was released on December 6, 2023; and WHEREAS, the IFB No. 202324-08 was duly noticed and published accordingly; and WHEREAS, there were no bids received as of January 2, 2024; and WHEREAS, Public Contract Code 22038 section 3 grants the discretion to the City to commence direct negotiations with a contractor since no bids were received through the formal procedure; and
WHEREAS, the City has contacted a contractor to begin direct negotiations; and WHEREAS, to expediate the award of contract and completion of project to ensure funding compliance and commencement of the 2024 aquatics summer season; and WHEREAS, negotiations for contract not to exceed $210,000; and WHEREAS, the work to be completed is being funded by the Community Development Block Grant.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera does hereby authorize the City Manager to enter into a contract for the IFB 202324-08 Centennial Park Pool Complex project in the amount not to exceed $210,000, subject to approval as to legal form by the City Attorney.

3. This Resolution is effective immediately upon adoption. *******

REPORT TO CITY COUNCIL
Late Distribution Notice

DATE: January 11, 2024
TO: Mayor and City Councilmembers
FROM: Joseph Hebert, Parks & Community Services Director SUBJECT: January 17, 2023 City Council Meeting
Late Distribution Report for Item D-6
Additional time is needed to complete, review, and finalize the report for Item D-6: Centennial Park Pool Complex Improvement Project, the report will be distributed as soon as it is available.

Thank you for your understanding.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 17, 2024
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Purchasing Agent Agreement with the County of Madera Relating to the CalFresh Healthy Living Program
RECOMMENDATION:

1. Adopt a Resolution Approving a Purchasing Agent Agreement with the County of Madera in the amount of $27,000 relating to CalFresh Healthy Living Program and ending September 30, 2024; and

2. Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget approving related revenue and expenditure line items relating to the execution of the CalFresh Healthy Living Program.

SUMMARY:

The County of Madera Department of Public Health has approached the City with a proposal to extend our collaborative efforts in promoting essential life skills related to healthy eating and active living through the CalFresh Healthy Living Program. Under this proposed partnership, the County is committed to providing the City with up to $27,000 in reimbursement to support the execution of programming aligned with the goals of CalFresh. The agreement, if approved, is set to terminate on September 30, 2024. This continued collaboration signifies a valuable opportunity for the City to enhance community well-being, and the financial support from the County underscores their dedication to fostering a healthier and more active lifestyle among our residents.

DISCUSSION:

The CalFresh Healthy Living Program is the country's most extensive nutrition education program. It strives to improve the health of Californians through access to healthy food choices and safe places to be active. To assist the County with the implementation of its goals under _________________________________ Agenda Number: D-7
Joseph Hebert, Parks & Community Services Director
the CalFresh Healthy Living Program, City staff developed a work plan for providing community residents with opportunities that focus on healthy eating and being physically active. Throughout the first three quarters of 2024, the City will actively engage in a range of carefully crafted activities focusing on promoting healthy eating and encouraging physical activity within the community. The planned programming includes a variety of initiatives that will collectively contribute to fostering a culture of wellness and making positive strides towards healthier lifestyles among our residents.
 “Whip it up” Wednesdays
o Target Age Group: Elementary to High School age youth o Location: John Wells Youth Center and Pan-American Center o Purpose: To empower youth with the knowledge and skills to make healthy food choices and prepare nutritious meals.
o Class Schedule: 68 total classes
 Karate with Me
o Target Age Group: Elementary to High School Age Youth o Location: John Wells Youth Center
o Purpose: To provide youth in our community with the opportunity to learn karate, promoting physical fitness, self-discipline, and a sense of community. As well as help develop and improve hand-eye coordination, dexterity, and motor skills in younger children.
o Class Schedule: 70 classes
 Toddler Time
o Target Age Group: Ages 2 - 5 years old with parent/guardian participation o Location: John Wells Youth Center and Pan-American Center o Purpose: Toddlers and young children, along with their parent/guardian, will have the opportunity to learn cooperative activities such as art, music, outdoor play, healthy cooking (with parents), and story time on an age-appropriate scale. The parent/guardian will have the opportunity to learn side by side with their toddler. o Class Schedule: 35 classes
In response to the County's inquiry about incorporating traffic safety into the educational programming goals of the CalFresh Healthy Living Program, City staff has put forth a proposal outlining a strategic plan to achieve this objective. The proposed approach involves hosting a series of community events dedicated to promoting traffic safety. These events are envisioned to encompass a multifaceted plan that includes informative and interactive sessions, and engaging activities focused on enhancing awareness and adherence to traffic safety practices. By integrating traffic safety into the broader educational programming goals, the City aims to contribute to the overall well-being of residents by fostering a holistic approach to healthy living that encompasses both nutritional awareness and safety in community mobility. The collaborative efforts between the County and the City exemplify a comprehensive approach to community health and safety under the umbrella of the CalFresh Healthy Living Program.  Traffic and Pedestrian Safety
o Target Age Group: Ages 4 – 10 years old with parent/guardian participation o Location: John Wells Youth Center
o Purpose: To instill awareness and knowledge of traffic rules and pedestrian safety to help reduce accidents and promote responsible road behavior from an early age through a traffic playground setting, invitation of local law enforcement agencies, educational handouts, and traffic safety giveaways. o This deliverable will be completed with 2 community events.

FINANCIAL IMPACT:

The total budget for the activities described in the work plan is $27,000. This includes supplies for the activities planned; incentive prizes; and staff time. The County will reimburse the City for up to $27,000 of these expenses. This will provide an estimated relief to the General Fund of approximately $8,687 in salaries adopted in the FY 2023/24 City Budget, as well as $8,187 in supplies once reimbursement is received. Because this Agreement will span two fiscal years, some expenses will occur in the current year, while others will happen in FY 2024/25. Table 1 provides a summary of the anticipated expenses and expected reimbursements.

Table 1: Purchasing Agent Agreement Budget
Description FY 2023/24 FY 2024/25
Estimated Expenditure of Supplies $8,187.50 $4,912.50
Estimated Expenditure of Salaries $8,687.50 $5,212.50
Total $16,875 $10,125
Estimated County Reimbursement $16,875 $10,125
Total Net Cost for City $0 $0
A budget amendment is proposed to recognize the corresponding anticipated expenditures of $8,187.50 in materials and the revenue of $16,875 for FY 2023/24 to offset year-to-date actuals.

There have been budget savings in #10206200-6480 that account for only requesting an additional $4,596.42 to cover the anticipated expenses needed. The salary and benefit costs have already been included in the adopted FY 2023/24 Budget; with reimbursements received to reduce the General Fund contribution towards this expense. The remaining revenue and expenditure totalsfor FY 2024/25 will be included in the proposed budget for the next fiscal year.

ALTERNATIVES:

In considering the Council's options regarding the Purchasing Agent Agreement with the County under the CalFresh Healthy Living Program for FY 2023/24, two potential alternatives are identified for their consideration:

1. The Council may choose to request that staff brings additional information back to a subsequent meeting. This option allows the Council to seek further clarification on specific aspects of the proposed Purchasing Agent Agreement. This could include more details on the terms, benefits or potential impacts of the agreement.

2. Council may decide not to enter into the Purchasing Agent Agreement. This choice would involve forfeiting the partnership with the County for the specified purpose.

These alternatives provide the Council with the flexibility to either seek more information for better understanding or make a deliberate decision not to proceed with the proposed agreement.

ATTACHMENTS:

1. Resolution – Approving Agreement
a. Exhibit 1 – Purchasing Agent Agreement
i. Exhibit A – Subcontract Work Plan

2. Resolution – Budget Amendment
a. Exhibit A – Budget Amendment
ATTACHMENT 1
Resolution – Approving Agreement
a. Exhibit 1 – Purchasing Agent Agreement
i. Exhibit A – Subcontract Work Plan
RESOLUTION NO. 24 - __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A PURCHASING AGENT AGREEMENT WITH THE COUNTY OF MADERA IN THE AMOUNT OF $27,000 RELATING TO

CALFRESH HEALTHY LIVING PROGRAM
WHEREAS, the County of Madera (County) Department of Public Health wishes to collaborate to promote physical activity and nutrition support to the community by supporting the CalFresh Healthy Living Program; and
WHEREAS, the County wishes to partner with the City to provide these services to residents; and
WHEREAS, the County has prepared a Purchasing Agent Agreement, which will provide the City $27,000 for the period of October 1, 2023, through September 30, 2024; and WHEREAS, the City has prepared a work plan detailing deliverables that meet the goals of the County and the CalFresh Healthy Living Program; and WHEREAS, the City beliefs the Purchasing Agent Agreement is in the best interests of the City, the County, and the citizens of Madera.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council approves the Purchasing Agent Agreement with the County of Madera (CalFresh Healthy Living Program: City-County Agreement) for healthy cooking and activity classes which is attached hereto as Exhibit 1 and incorporated by reference.

3. This Resolution is effective immediately upon adoption. *******
MADERA COUNTY PURCHASING AGENT AGREEMENT NO. _________________ (Public Health Department; City of Madera CalFresh Healthy Living Program Partnership) THIS AGREEMENT is made and entered into this ______ day of _________________, 2024, by and between the COUNTY OF MADERA, a political subdivision of the State of California (“COUNTY”), by and through the Madera County Purchasing Agent, and CITY OF MADERA, a political subdivision of the State of California (“CONTRACTOR”).

AGREEMENT

1. TERM. CONTRACTOR’s services under this Agreement shall commence on the date of execution and end on September 30, 2024, unless sooner terminated.

2. SCOPE OF SERVICES. CONTRACTOR shall provide COUNTY residents life skills of healthy eating and active living through healthy cooking classes, active play through the fundamentals of karate, and parent/child activities, as well as education and activities related to Policy, System, and Environmental specific to pedestrian safety and traffic safety as fully described in Exhibit “A,” attached hereto and incorporated herein by reference.

3. INCORPORATION OF MASTER AGREEMENT. Madera County Master Contract No. 009, found at: https://www.maderacounty.com/i-want-to/view-countymaster-contracts, is incorporated herein by reference as if fully stated. CONTRACTOR shall adhere to all terms and conditions of Master Contract No. 009.

4. COMPENSATION AND COSTS. CONTRACTOR’s total compensation for the satisfactory completion of this Agreement shall not exceed the sum of Twenty-Seven Thousand Dollars ($27,000) and shall be paid in accordance with the rates as set forth in Exhibit “A,” attached hereto.

5. COUNTY RESPONSIBILITIES. COUNTY shall inform COUNTY residents _________________________________________________________________________________________________________

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Madera City CouncilJanuary 17, 2024

Madera City Council
January 17, 2024