Agenda packet — Madera City Council, June 18, 2025 (part 1 of 3)

Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 1 of 7 June 18, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, June 18, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 890 2755 9864 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 2 of 7 June 18, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Lance Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS:

1. Recognition of Madera County Museum 2025 Best of Central California People’s Choice Award

2. Proclamation Recognizing June as PRIDE Month

3. Proclamation Recognizing Juneteenth Day

4. Mid Valley Disposal 2025 Scholarship Recipients
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – May 21, 2025 and June 11, 2025
Recommendation: Approve the City Council Minutes of May 21, 2025 and June 11, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 10, 2025 to June 6, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 3 of 7 June 18, 2025
B-4 Certificate of Recognition Honoring Luther Slack
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Luther Slack (Report by Alicia Gonzales)
B-5 Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients (Report by Alicia Gonzales)
B-6 Accepting All Improvements Associated with the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02)
Recommendation: Adopt a Resolution:

1. Accepting Improvements for the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02); and

2. Authorize the Filing of the Notice of Acceptance for Said Subdivision Improvements (Report by Keith Helmuth)
B-7 Designate the City Manager to Act as the Authorized Representative for Drinking Water State Revolving Fund Applications
Recommendation: Adopt a Resolution Authorizing the City Manager to Act as the Designated Representative of the City for the Purpose of Signing and Submitting of a Drinking Water State Revolving Fund (DWSRF) Application for Project WT-0001 for the Construction of a 2.5-Million Gallon (MG) Water Tank in Northeast Madera (Report by Keith Helmuth)
B-8 New Municipal Water Well 37, City Project W-GW-001
Recommendation: Adopt a Resolution Approving the Contract Award for the Municipal Water Well 37, City Project W-GW-001 for $2,241,758.00 to Steve Dovali Construction, Inc. and a Contingency of 10 percent of the Contract Amount (Report by Keith Helmuth)
B-9 Landscape Maintenance Agreement within State Right-of Way on Route 145 within the City Recommendation: Adopt a Resolution Concurring with an Update to the Existing Landscape Maintenance Agreement within State Right-of-Way on State Route (SR) 145 within the City of Madera (Report by Keith Helmuth) B-10 Amendment 2 to the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, regarding R-94 Bid Package 3 – Sidewalk Improvements at Various Locations Recommendation: Adopt a Resolution Amending the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, in the amount of $60,320 for Preparation of Land Description Packages (Report by Keith Helmuth)
Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 4 of 7 June 18, 2025
B-11 Acceptance of Town & Country Park Restroom Renovation Project – IFB No. 202324-05 Recommendation: Approve Minute Order Approving:

1. Acceptance of the Lions Town & Country Park (LT&C) Restroom Renovation Project, located at 2300 Howard Road, Madera, CA 93637, Specifically Restrooms located between Ballfields 1 & 2; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after the Recording of the Notice of Completion (Report by Joseph Hebert)
B-12 Program Period 2025-2028 Title VI Plan for Public Transit Services Recommendation: Adopt a Resolution Approving the City’s Program Period 2025-2028 Title VI Plan Regarding Policies and Procedures to Assure Nondiscrimination in Public Transit Services (Report by Michael Lima)
B-13 Police Patrol Vehicle Computer and Hardware Replacement Recommendation: Adopt Resolutions:

1. Approving NASPO piggyback contract 23019 for the purchase of computers from Panasonic Connect North America, Division of Panasonic Corporation of North America and NASPO piggyback contract AR3189 for the purchase of hardware from Cradlepoint, Inc. through their authorized dealer CDCE, Inc. in the amount of $255,857.89; and

2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Measure K fund balance funds for the purchase of the computers and hardware (Report by Giachino Chiarmonte)
B-14 Madera County Breastfeeding Coalition Fee Waiver Request for the 1st Annual Breastfeeding Awareness Walk & Celebration
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Lions Town & Country Park (LT&C) on August 9, 2025, related to the 1st Annual Breastfeeding Awareness Walk & Celebration event hosted by the Madera County Breastfeeding Coalition, at an Anticipated Rental Fee of $515 (Report by Joseph Hebert)
B-15 Notice of Completion for the Frank Bergon Senior Center Fence Installation Project Recommendation: Approve a Minute Order Approving:

1. Acceptance of the New Fence Installation at Frank Bergon Senior Center (FBSC), located at 238 South D Street, Madera, CA 93638; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after the Recording of the Notice of Completion (Report by Joseph Hebert)
Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 5 of 7 June 18, 2025
B-16 Acceptance of the Avenue 13 Sewer Interceptor Rehabilitation Project, City Project SS-00014 Recommendation: Adopt a Minute Order Approving:

1. Acceptance of Construction of the Avenue 13 Sewer Interceptor Rehabilitation Project, SS-000014; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after Recording of the Notice of Completion (Report by Keith Helmuth)
B-17 Amendment No. 5 to Professional Services Agreement with Provost and Pritchard Consulting Group
Recommendation: Adopt a Resolution Approving Amendment No. 5 to the Agreement for Professional Planning Services with Provost & Pritchard Consulting Group (Report by Will Tackett)
B-18 Appointment to the Transit Advisory Board
Recommendation: Adopt a Resolution Approving the Appointment of Sipho Munyaradzi to the Transit Advisory Board (Report by Michael Lima)
B-19 City’s Participation in the 4th of July Community Event Recommendation: Adopt Resolutions:

1. Authorizing up to $5,000 in Payment to the Greater Madera Kiwanis should the 4th of July Community Event not Raise adequate Funds; and

2. Approving a Budget Amendment to the Fiscal Year 2024/2025 Operating Budget to Appropriate General Fund Balance for Payment to the Greater Madera Kiwanis; and

3. Waiving the Fees to Cover the Costs of Police Services of $2,068 (Report by Giachino Chiaramonte)
B-20 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation: Adopt a Resolution Approving a Third Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Consideration of an Agreement with Flexlynqs, LLC for Consultation Services for the Preparation of a Micro-Transit Feasibility Study
Recommendation: Adopt a Resolution approving an Agreement with Flexlynqs, LLC and the City of Madera to provide consulting services for the preparation of a Micro-Transit Feasibility Study in the amount of $198,505 (Report by Michael Lima)
D-2 Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for Fire Service Operations Recommendation: Adopt a Resolution Approving a New Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for $7,045,082 (Report by Justin Macomb) Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 6 of 7 June 18, 2025
E. ADMINISTRATIVE REPORTS:

E-1 Budget Workshop - Expenses
Recommendation: Seek City Council direction on expenses for the Fiscal Year 2025/26 Proposed Budget (Report by Michael Lima)
E-2 Presentation of Capital Improvement Program (CIP) for Fiscal Year (FY) 2025/26 to FY 2029/30
Recommendation: 1. Adopt a Minute Order Accepting the Proposed projects in the City’s Draft Capital Improvement Program for FY 2025/26 to FY 2029/30; and

2. Authorize the City Engineer to submit the draft 5-year CIP for FY 2025/26 to FY 2029/30 to the Planning Commission for
determination of conformity with the General Plan (Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
G-3 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Attorney
FUTURE MEETING DATES:
 Wednesday, July 2, 2025
 Wednesday, July 16, 2025
Update 06/12/2025 at 6:30 p.m. Madera City Council Agenda Page 7 of 7 June 18, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for June 18, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 6:30 p.m. on June 12, 2025. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council May 21, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Police Commander Josiah Arnold, Deputy City Engineer Ellen Bitter, Assistant Engineer Alexis Raymundo, Administrative Analyst I (Engineering) Nicole Say, WWTP Lead Operator (Andres) Drew Martinez and Communication Specialist Joseph Carrello.

INVOCATION: Pastor Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER ZACHARIA, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

PRESENTATIONS:

1. Proclamation Recognizing National Foster Care Awareness Month

2. Proclamation Recognizing Public Works Week
PUBLIC COMMENT:

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, Item: B-1
Minutes for: 05/21/2025
Adopted: 06/18/2025
City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 2 of 9
and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

No Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2025/26 Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2025/26 and Authorizing Submission of the AEP to the Madera County Transportation Authority (MCTA) for Adoption (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE MEASURE T ANNUAL EXPENDITURE PLAN (AEP) FOR FISCAL YEAR (FY) 2025/26 AND AUTHORIZING THE CITY

ENGINEER TO SUBMIT THE PLAN TO THE MADERA COUNTY

TRANSPORTATION AUTHORITY (MCTA) FOR ADOPTION
A-2 Public Hearing to Amend the Community Development Block Grant (CDBG) 2024-2025 Annual Action Plan
Recommendation: Adopt a Resolution Approving the Amendment of the 2024-2025 Community Development Block Grant Annual Action Plan to allocate $372,064.92 of HOME Investment Partnership Program (HOME) fund and the City’s portion of $127,935.08 for a total of $500,000 (Report by Michael Lima)

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM A-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-86 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE AMENDMENT OF THE 2024-2025

COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN TO ALLOCATE $372,064.92 OF HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME) FUNDS AND THE CITY’S PORTION OF $127,935.08 FOR A TOTAL OF $500,000
A-3 Initiation of Proceedings for the Annexation of the Tract 24-S-02 Colett–Martin Subdivision into Community Facilities District 2005-1
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 24-S02/TSM 2024-04, Colett–Martin Subdivision) to Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 15) (Report by Will Tackett)

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY (TRACT 24-S-02/TSM 2024-04, COLETT-MARTIN SUBDIVISION) TO THE CITY OF City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 3 of 9
MADERA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC

SERVICES), TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN, AND SETTING PUBLIC HEARING (ANNEXATION NO. 15)
A-4 Initiation of Proceedings for the Annexation of the Tract 24-S-01 Adell Subdivision into Community Facilities District 2005-1
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 24-S01/TSM 2024-02, Adell Subdivision) to Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 16) (Report by Will Tackett)

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY (TRACT 24-S-01/TSM 2024-02, ADELL SUBDIVISION) TO THE CITY OF MADERA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), TO

AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN, AND SETTING PUBLIC HEARING (ANNEXATION NO. 16)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ITEM B-12 WAS PULLED FOR DISCUSSION.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

B-1 Minutes – May 7, 2025
Recommendation: Approve the City Council Minutes of May 7, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 26, 2025 to May 9, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and no action is requested from the City Council (Council) (Report by Arnoldo Rodriguez) B-5 Assignment of an Airport Ground Lease Agreement from 4160 & 4170 Aviation Drive, LLC, to

TDP AIR, LLC
City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 4 of 9
Recommendation: Adopt a Resolution Approving the Assignment of Lease Agreement– Airport Property #2 from 4160 & 4170 Aviation Drive, LLC, to TDP AIR, LLC (Report by Arnoldo Rodriguez)
RES 25-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING THE ASSIGNMENT OF AN AIRPORT GROUND LEASE AGREEMENT FROM 4160 & 4170 AVIATION DRIVE, LLC, TO TDP

AIR, LLC
B-6 Piggyback Purchase Agreement Change Order and Budget Amendment for Fleet DivisionRelated Purchases Recommendation: Adopt a Resolution Approving the Sourcewell Piggyback Agreement Change Order in the Amount of $3,066.68 for the Purchase of Safe & Clean Tractor from Pioneer Farm Equipment Co. and a Budget Amendment Increasing the Fleet Acquisition Budget by $19,067 for the Change Order Plus the Purchase Price of a Flail Mower(Report by Michael Lima)
RES 25-90 RESOLUTION APPROVING THE SOURCEWELL PIGGYBACK AGREEMENT

CHANGE ORDER FOR THE PURCHASE OF A SAFE & CLEAN TRACTOR B-7 Consultant Services Agreement with Madera Unified School District for Summer 2025 Camp Recommendation: Adopt a Resolution Approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the Expanded Learning Opportunities Program (ELOP) Summer Camps 2025, not to exceed $47,744 (Report by Joseph Hebert)
RES 25-91 RESOLUTION APPROVING A CONSULTANT SERVICES AGREEMENT WITH

MADERA UNIFIED SCHOOL DISTRICT FOR THE EXPANDED LEARNING OPPORTUNITIES PROGRAM (ELOP) SUMMER CAMPS 2025, NOT TO
EXCEED $47,744
B-8 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park for Summer 2025 (Report by Joseph Hebert)
RES 25-92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ACCEPTING PACIFIC GAS & ELECTRIC COMPANY’S
CHARITABLE CONTRIBUTION DONATION OF $10,000 FOR MOVIES IN THE PARK SUMMER 2025
B-9 One Easement Deed for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 401 S. Lake Street (APN 011-032-013) (Knox-Kennedy LLC) (Report by Keith Helmuth)
RES 25-93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR THE PURCHASE OF AN EASEMENT AT 401 S LAKE STREET, MADERA, CA 93638 (APN 011-032-013)
City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 5 of 9
B-10 Temporary Authority for the City Manager to Offer Higher than C-step for Certain Classifications
Recommendation: Adopt a Resolution Providing the City Manager Temporary Authority to Offer Candidates Considered for Deputy City Engineer, Senior Civil Engineer, Associate Civil Engineer, Senior Planner, and Associate Planner Positions Higher than C-step on the Assigned Salary Range for the Classifications (Report by Wendy Silva)
RES 25-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

PROVIDING THE CITY MANAGER TEMPORARY AUTHORITY TO OFFER

DEPUTY CITY ENGINEER, SENIOR CIVIL ENGINEER, ASSOCIATE CIVIL

ENGINEER, SENIOR PLANNER, AND ASSOCIATE PLANNER CANDIDATES

HIGHER THAN C-STEP ON THE ASSIGNED SALARY RANGE
B-11 Construction Agreement with Floyd Johnston Construction Recommendation: Adopt a Resolution Ratifying a Construction Agreement with Floyd Johnston Construction Memorializing Purchase Order No. 30230276 for Emergency Sewer Repairs During the January 2023 Winter Storms Disaster Event (Report by Wendy Silva)
RES 25-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA RATIFYING

A CONSTRUCTION AGREEMENT WITH FLOYD JOHNSTON CONSTRUCTION MEMORIALIZING PURCHASE ORDER NO. 30230276 FOR EMERGENCY SEWER REPAIRS DURING THE JANUARY 2023 WINTER STORMS DISASTER EVENT
B-12 Authorization for the Sale of a Police Service Horse Recommendation: Approve a Minute Order Authorizing the Sale of a Police Service Horse for $1.00 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Landscape and Lighting Assessment District Zones of Benefit: Engineer’s Report and Intention to Levy and Collect Annual Assessment for City Wide Landscape and Lighting Assessment District Zones of Benefit for Fiscal Year 2025/2026
Recommendation: 1. Adopt Resolution Ordering The City Engineer To File A Report With Regard To City Wide Landscape And Lighting Assessment District Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10- E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17- C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25- D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 For Fiscal Year (FY) 2025/26; and

2. Adopt a Resolution Of Intention To Levy And Collect Annual Assessments For City Wide Landscape And Lighting Assessment District Zones Of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 6 of 9
17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29- D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, & 51 for FY 2025/26 And Setting Date For Public Hearing (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ORDERING THE CITY ENGINEER TO FILE A REPORT WITH

REGARD TO CITY WIDE LANDSCAPE AND LIGHTING DISTRICT ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10- G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20- A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26- D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32- B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43- D, 43-E, 44, 45-A, 46, 50 & 51 for FY 2025/26
RES 25-97 A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF

MADERA, CALIFORNIA, TO LEVY AND COLLECT ANNUAL ASSESSMENTS

FOR CITY WIDE LANDSCAPE AND LIGHTING DISTRICT ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10- H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20- B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 for FY 2025/26 AND SETTING DATE FOR PUBLIC

HEARING
D-2 Consideration of Agreements with MV Public Transportation, Inc. for Transit Services Management and Operations and for use of Office Space at the City’s Transit Center Recommendation: 1. Adopt a Resolution Approving an Agreement for Management and Operation of Madera Transit Services with MV Public Transportation, Inc. for a two-year term beginning July 1, 2025, through June 30, 2027; and

2. Adopt a Resolution Approving a Lease Agreement with MV Public Transportation, Inc. for a two-year term beginning July 1, 2025, through June 30, 2027 (Report by Michael Lima)

ON MOTION BY COUNCILMEMBER ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-98 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AN AGREEMENT FOR MANAGEMENT AND
OPERATIONS SERVICES WITH MV PUBLIC TRANSPORTATION, INC. IN THE AMOUNT OF $5,354,619.56
City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 7 of 9
RES 25-99 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,

CALIFORNIA APPROVING A LEASE AGREEMENT FOR USE OF OFFICE SPACE AT THE TRANSIT CENTER WITH MV PUBLIC TRANSPORTATION, INC.

D-3 Real-Time Crime Center Acquisition
Recommendation: Adopt a Resolution Approving the City of Alhambra, California, Piggyback Agreement C2M24-64 and the Customer Terms and Conditions for the Purchase of Real-Time Crime Center Software from Peregrine Technologies, Inc., dba Peregrine for $84,000 (Report by Giachino Chiarmonte)

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING THE CITY OF ALHAMBRA PIGGYBACK AGREEMENT C2M24- 64 AND THE CUSTOMER TERMS AND CONDITIONS FOR THE PURCHASE

OF PEREGRINE FROM PEREGRINE TECHNOLOGIES IN THE AMOUNT OF $84,000
E. ADMINISTRATIVE REPORTS:

E-1 Pavement Management Plan Update
Recommendation: Informational item regarding the recently completed Pavement Distress Survey and Analysis and acceptance of Pavement Management Program Update Report (Report by Keith Helmuth)
E-2 Informational Report on Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for Fire Service Operations
Recommendation: Informational Item on Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026. No action is being requested as part of this item (Report by Justin Macomb)
E-3 Valley Water Collaborative Request for Contribution Recommendation: Receive presentation from representative of the Valley Water Collaborative regarding request for funding and provide direction to staff (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-3 APPROVING PATHWAY B WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Montes had nothing to report.

City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 8 of 9
Councilmember Zacharia asked and by consensus Council agreed to place an item on the next agenda that focuses on having a transit pilot program that addresses low ridership and air emissions from buses driving around empty.

Councilmember Evans recognized that the Fire Department did a great job in putting out a mobile home fire at The Meadows. She commended everybody in the City that participated in that clean up.

Councilmember Mejia attended the Nu’u Yavi on May 9th, the 18th Annual Madera County Memorial on May 13th, and volunteered as a panelist at the Madera Technical Center on May 21st. She reminded everyone that Madera Street Eats will hold their first event on May 23rd at 5:00 p.m. at Courthouse Park. There will be food and live music.

Mayor Pro Tem Rodriguez stated he had been appointed to the San Joaquin Valley Air Pollution Control District. He attended the May 11th Greater Madera Kiwanis Mother’s Day Run fundraiser and he is looking forward to the 4th of July Fireworks Spectacular. He and Councilmember Zacharia can be contacted if anyone wants to donate to that event.

Councilmember Villegas mentioned that he was a volunteer panelist at Madera Technical Center for three (3) days.

Mayor Gallegos mentioned that she attended a Neighborhood Watch event that took place at Madera Apartments and she also attended the O.L.I.V.E. 10 year anniversary event. Mayor Gallegos stated that a big tree went down on Mainberry Drive and City crews had cut,shredded and removed the tree before she got home that day. She was able to see their work through her Ring camera.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to paragraph 4 of subdivision (d) of Government Code Section §54956.9
One Case
G-2 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-3 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
City of Madera City Council Minutes
205 W. 4th Street May 21, 2025
Madera, CA 93637 Page 9 of 9
City Attorney Shannon Chaffin made the closed session announcement at 8:33 p.m. Mr. Chaffin and Council returned from Closed Session at 9:35 p.m. Mr. Chaffin stated there was no reportable action.

FUTURE MEETING DATES:
 Wednesday, June 18, 2025
 Wednesday, July 2, 2025
ADJOURNMENT: Meeting was adjourned at 9:36 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Special Meeting of the Madera City Council June 11, 2025 Council Chambers
7:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 7:24 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Steve Montes, District 3
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, Director of Financial Services Michael Lima, and Communications Specialist Joseph Carrello.

INVOCATION: None.

PLEDGE OF ALLEGIANCE: None.

APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES.

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

A. WORKSHOP:

A-1 Fiscal Year 2025-2026 Budget Workshop – Revenues
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Michael Lima) No Public Comment was presented. Public Comment was closed.

Item: B-1
Minutes for: 06/11/2025s
Adopted: 06/18/2025
City of Madera City Council Minutes
205 W. 4th Street June 11, 2025
Madera, CA 93637 Page 2 of 2
FUTURE MEETING DATES:
 Wednesday, June 18, 2025
 Wednesday, July 2, 2025
ADJOURNMENT: Meeting was adjourned at 8:03 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: June 18, 2025
Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for May 10th to June 6th, 2025.

SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of May 10th to June 6th, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 42441 – 42626 $3,231,861.49
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $1,358,645.33
SDI EDD $6,051.94
CalPERS Payment CalPERS $465,640.73
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2024/2025 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2024/2025 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42441 05/20/2025 PD OPERATIONS PD Operations VASQUEZ, RYAN PER DIEM - LESS LETHAL & DIVERSIONARY DEVICES 322.50 42442 05/20/2025 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 01/25 25,040.21 42442 05/20/2025 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 02/25 22,859.33 42442 05/20/2025 WWTP WWTP TERRAFORM POWER, LLC. ENERGY LOSSES 10/02/23 - 02/29/24 134,571.19 42443 05/20/2025 PARKS ADMINISTRATION /nsurancĞReimb͘ DAVE BANG ASSOCIATES, INC. OF CALIFORNIA ages SRAN PLAYGROUND - ARSON REPLACEMENT WORK 5,900.97 42444 05/20/2025 GRANTS GRANT OVERSIGHT NATIONAL COMMUNITY DEVELOPMENT ASSOCIATIONNCDA MEMBERSHIP DUES 470.00 42444 05/20/2025 GRANTS HOME PJ NATIONAL COMMUNITY DEVELOPMENT ASSOCIATIONNCDA MEMBERSHIP DUES 470.00 42445 05/20/2025 CITY ADMIN Central Admin CRISCOM PUBLIC RELATIONS, INC. CRISCOM CONSULTANT SERVICES 4,000.00 42446 05/20/2025 PD OPERATIONS PD Operations GIBBS, JOSHUA PER DIEM - LESS LETHAL & DIVERSIONARY DEVICES 322.50 42447 05/20/2025 ENGINEERING Water Mtnc/Operations DAVIDS ENGINEERING, INC. PROFESSIONAL ENG SVS FOR APRIL 2025 493.73 42448 05/20/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL FLEET - BULK FUEL 1,215.48 42448 05/20/2025 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - PROPANE 2,890.40 42449 05/20/2025 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 1,026.00 42450 05/20/2025 FIRE Fire NVB EQUIPMENT, INC. ENGINE 56 AC REPAIR 2,616.90 42451 05/20/2025 ENGINEERING Engineering FACILITY DESIGNS INC OFFICE CHAIR - ENGINEERING 748.50 42452 05/20/2025 ENGINEERING Sewer Capital Outlay MKN & ASSOCIATES PROFESSIONAL ENGINEERING SERVICES 15,447.63 42453 05/20/2025 WATER OPERATION Water Mtnc/Operations S AMERICAN WATER WORKS ASSOCIATION AWWA ANNUAL MEMBERSHIP 5,020.00 42454 05/20/2025 FACILITIES Deferred Maintenance MD PROFESSIONAL PAINTING, INC. CITY HALL EXTERIOR PAINTING 5,920.00 42455 05/20/2025 CITY ATTORNEY City Attorney ALESHIRE & WYNDER LLP CONSULTING SVS CITY ATTORNEY 03/25 26,047.92 42456 05/20/2025 FACILITIES Facilities Maintenance AZCO SUPPLY, INC. TRAFFIC SIGNAL BULBS 519.60 42456 05/20/2025 FACILITIES Facilities Maintenance AZCO SUPPLY, INC. SIGNAL PARTS 4,666.66 42456 05/20/2025 FACILITIES Facilities Maintenance AZCO SUPPLY, INC. SIGNAL POLES 2,760.38 42457 05/20/2025 FINANCE Madera Groundwater JPA Committ CALTECH WEB LLC WEB DESIGN & MAINTENANCE - 05/10/25 - 06/10/25 99.00 42458 05/20/2025 ENGINEERING RSTP - FED EX C3 ELECTRIC, INC. TS-35 LAKE & SHERWOOD TRAFFIC SIGNAL PROJECT 33,641.97 42459 05/20/2025 FACILITIES Deferred Maintenance R & H WHOLESALE SUPPLY, INC. DOOR HANDLES 3,086.47 42460 05/20/2025 FINANCE Finance FORVIS MAZARS, LLP FYE REPORTS-CITY SCO, TRANSIT, & SPECIAL DISTRICT 4,725.00 42461 05/20/2025 FINANCE Building AT&T 04/25 CALNET SERVICE 9391026407 31.90 42461 05/20/2025 FINANCE Comm & Rec Centers AT&T 04/25 CALNET SERVICE 9391026396 2.09 42461 05/20/2025 FINANCE Fire AT&T 04/25 CALNET SERVICE 9391026402 31.90 42461 05/20/2025 FINANCE Sr Citizen Community ServiceAT&T 04/25 CALNET SERVICE 9391026403 34.48 42461 05/20/2025 FINANCE Sr Citizen Community ServiceAT&T 04/25 CALNET SERVICE 9391026398 31.74 42461 05/20/2025 FINANCE PD Operations AT&T 04/25 CALNET SERVICE 9391026401 31.62 42461 05/20/2025 FINANCE PD Operations AT&T 04/25 CALNET SERVICE 9391059143 2,008.19 42462 05/20/2025 FINANCE AIRPORT OPS AT&T 04/25 FIRSTNET SERVICE 287302656036 134.61 42462 05/20/2025 FINANCE Building AT&T 04/25 FIRSTNET SERVICE 287302656036 149.76 42462 05/20/2025 FINANCE City Clerk's Office AT&T 04/25 FIRSTNET SERVICE 287302656036 89.74 42462 05/20/2025 FINANCE City Council AT&T 04/25 FIRSTNET SERVICE 287302656036 256.24 42462 05/20/2025 FINANCE Code Enforcement AT&T 04/25 FIRSTNET SERVICE 287302656036 44.87 42462 05/20/2025 FINANCE Comm & Rec Centers AT&T 04/25 FIRSTNET SERVICE 287302656036 49.92 42462 05/20/2025 FINANCE COMPUTER MAINT AT&T 04/25 FIRSTNET SERVICE 287302656036 767.77 42462 05/20/2025 FINANCE Engineering AT&T 04/25 FIRSTNET SERVICE 287302656036 272.36

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT June 18, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42462 05/20/2025 FINANCE Facilities Maintenance AT&T 04/25 FIRSTNET SERVICE 287302656036 805.53 42462 05/20/2025 FINANCE Finance AT&T 04/25 FIRSTNET SERVICE 287302656036 159.51 42462 05/20/2025 FINANCE Fleet Maintenance AT&T 04/25 FIRSTNET SERVICE 287302656036 44.87 42462 05/20/2025 FINANCE GRANT OVERSIGHT AT&T 04/25 FIRSTNET SERVICE 287302656036 94.79 42462 05/20/2025 FINANCE HR/RISK MGT AT&T 04/25 FIRSTNET SERVICE 287302656036 49.92 42462 05/20/2025 FINANCE Parks AT&T 04/25 FIRSTNET SERVICE 287302656036 244.82 42462 05/20/2025 FINANCE Parks Administration AT&T 04/25 FIRSTNET SERVICE 287302656036 49.92 42462 05/20/2025 FINANCE Planning AT&T 04/25 FIRSTNET SERVICE 287302656036 94.79 42462 05/20/2025 FINANCE STREETS AT&T 04/25 FIRSTNET SERVICE 287302656036 49.92 42462 05/20/2025 FINANCE Recreation AT&T 04/25 FIRSTNET SERVICE 287302656036 89.74 42462 05/20/2025 FINANCE UB - Garbage AT&T 04/25 FIRSTNET SERVICE 287302656036 0.67 42462 05/20/2025 FINANCE UB - Sewer AT&T 04/25 FIRSTNET SERVICE 287302656036 0.67 42462 05/20/2025 FINANCE UB - Water AT&T 04/25 FIRSTNET SERVICE 287302656036 1.35 42462 05/20/2025 FINANCE WWTP AT&T 04/25 FIRSTNET SERVICE 287302656036 49.92 42462 05/20/2025 FINANCE City Manager AT&T 04/25 FIRSTNET SERVICE 287302656036 140.08 42462 05/20/2025 FINANCE PD Operations AT&T 04/25 FIRSTNET SERVICE 287302965625 6,581.47 42463 05/20/2025 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER LEASE 160.00 42464 05/20/2025 RECREATION Sports Programs BSN SPORTS FUTSAL BALLS 155.82 42465 05/20/2025 ENGINEERING Water Capital Outlay CDM SMITH INC. ENGINEERING SERVICES FOR WELL 37 5,535.50 42466 05/20/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482 FOR 05/09/2025 PAYROLL 824.44 42467 05/20/2025 PD OPERATIONS PD Operations COMCAST 05/25 SVS 8155500320092096 221.26 42468 05/20/2025 PD OPERATIONS PD Operations CEDERQUIST, BRENT PER DIEM - SLI SESSION #5 258.00 42469 05/20/2025 ENGINEERING Engineering DIAMOND COMMUNICATIONS ALARM PROGRAMMING SERVICE - ENGINEERING 339.50 42469 05/20/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - 2558 CONDOR DR 35.00 42469 05/20/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION - 2558 CONDOR DR 174.50 42469 05/20/2025 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 42470 05/20/2025 FACILITIES Sewer Mtnc/Operations E & M ELECTRIC & MACHINERY, INC. AVEVA SOFTWARE SUPPORT 2,751.00 42470 05/20/2025 FACILITIES Water Mtnc/Operations E & M ELECTRIC & MACHINERY, INC. AVEVA SOFTWARE SUPPORT 5,502.00 42470 05/20/2025 FACILITIES WWTP E & M ELECTRIC & MACHINERY, INC. AVEVA SOFTWARE SUPPORT 19,257.00 42471 05/20/2025 FLEET ACQUISITION Fleet Acquisition FOLSOM LAKE FORD NEW POLICE PATROL CAR 56,803.99 42472 05/20/2025 SEWER OPERATIONS Sewer Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENSET SERVICE - FAIRGROUNDS 1,176.36 42472 05/20/2025 SEWER KPERATIONS Sewer Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENSET SERVICE - SEWER LIFT 1,176.36 42472 05/20/2025 WWTP WWTP INDUSTRIAL ELECTRICAL CO. GENSET SERVICE - WWTP 3,448.96 42472 05/20/2025 WATER OPERATION^ Water Mtnc/Operations S INDUSTRIAL ELECTRICAL CO. VFD PARTS FOR WELL 24 3,019.07 42472 05/20/2025 WATER OPERATION^ Water Mtnc/Operations S INDUSTRIAL ELECTRICAL CO. GENSET SERVICE - PW 1,859.95 42473 05/20/2025 FACILITIES Facilities Maintenance JAM SERVICES INC STREET LIGHTS 5,910.45 42473 05/20/2025 STREETS STREETS JAM SERVICES INC RADAR SIGN - ELLIS 5,304.25 42474 05/20/2025 RECREATION Aquatics Programs CHARLES LUECKER, AUTHORIZED SIGNER SHIPPING CHARGE FOR TELESCOPIC POLE 5.10 42475 05/20/2025 ENGINEERING Sewer Capital Outlay MADERA COUNTY DEBRIS REMOVAL 34,257.87 42476 05/20/2025 WATER OPERATIONƐ Water Mtnc/Operations S MADERA PUMPS, INC. PULL MOTOR & DIAGNOSTICS TESTING #60722 4,900.00 42477 05/20/2025 PD OPERATIONS Code Enforcement MOTOROLA SOLUTIONS INC. APX 4000 UHFR1 MHZ MODEL 2 PORTABLE 5,477.88 42477 05/20/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. APX 4000 UHFR1 MHZ MODEL 2 PORTABLE 185.30 42477 05/20/2025 PD OPERATIONS MEAS K - PD MOTOROLA SOLUTIONS INC. APX 4000 UHFR1 MHZ MODEL 2 PORTABLE 49,978.28 42477 05/20/2025 PD OPERATIONS JAG Grants MOTOROLA SOLUTIONS INC. APX 4000 UHFR1 MHZ MODEL 2 PORTABLE 25,735.41

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42478 05/20/2025 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R-94 PW SIDEWALK IMPROVEMENTS 3,334.50 42479 05/20/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 04/25 SERVICE 1715785853-5 1,724.05 42479 05/20/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 04/25 SERVICE 5225647713-5 14.29 42479 05/20/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 04/25 SERVICE 1598348280-1 88.05 42479 05/20/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 04/25 SERVICE 9787342989-4 180.06 42479 05/20/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 04/25 SERVICE 5207933925-6 93.31 42479 05/20/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 04/25 SERVICE 8675479583-8 51.70 42479 05/20/2025 FINANCE Zone 34B Activities PACIFIC GAS & ELECTRIC 04/25 SERVICE 0443905948-8 10.05 42479 05/20/2025 FINANCE Zone 39 Activities PACIFIC GAS & ELECTRIC 04/25 SERVICE 6948316261-1 20.18 42480 05/20/2025 ENGINEERING LTF - Streets SALEM ENGINEERING GROUP R-94 BIKE LANE TESTING LAB 1,294.00 42481 05/20/2025 FINANCE CFD ϮϬϬϲDebt Fund PITNEY BOWES, INC. s POSTAGE MACHINE LEASE 03/30/25 - 06/29/25 63.26 42481 05/20/2025 FINANCE Water Mtnc/Operations PITNEY BOWES, INC. POSTAGE MACHINE LEASE 03/30/25 - 06/29/25 253.04 42481 05/20/2025 FINANCE Water Quality Control PITNEY BOWES, INC. POSTAGE MACHINE LEASE 03/30/25 - 06/29/25 63.26 42481 05/20/2025 FINANCE WWTP PITNEY BOWES, INC. POSTAGE MACHINE LEASE 03/30/25 - 06/29/25 126.52 42482 05/20/2025 ENGINEERING Engineering SPARKLETTS ENGINEERING - DRINKING WATER 94.41 42483 05/20/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 05/09/25 PAYROLL 493.14 42484 05/20/2025 WWTP WWTP SYNAGRO WEST, INC. SLUDGE HAULING AND DISPOSAL 39,255.39 42485 05/20/2025 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES - APRIL 2025 600.00 42486 05/20/2025 WATER OPERATION^ WATER CONSERV S OTP- REBATES TURF REPLACEMENT REBATE (TR 24-32) #7992003 3,000.00 42487 05/20/2025 WATER OPERATION^ WATER CONSERV S OTP- REBATES TURF REPLACEMENT REBATE (TR 24-38) #9897503 3,000.00 42488 05/20/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 349 S C ST 3,921.80 42489 05/20/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 348 S B ST 1,727.28 42490 05/20/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 348 S B ST 1,727.28 42491 05/20/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 348 S B ST 1,727.28 42492 05/20/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 101 W DUNHAM ST 1,000.00 42493 05/20/2025 RECREATION Aquatics Programs OTP- PARKS REFUNDS PARTIAL REFUND-KIDDIE POOL OUT OF SVS 1008742.002 80.00 42494 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS FACILITY DEPOSIT REFUND - BERGON 1009019.002 100.00 42495 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC PAVILION 1009147.002 50.00 42496 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS CANCELLED PARK RENTAL REFUND - LTC 50.00 42496 05/20/2025 RECREATION Parks OTP- PARKS REFUNDS CANCELLED PARK RENTAL REFUND - LTC 115.00 42497 05/20/2025 RECREATION Aquatics Programs OTP- PARKS REFUNDS PARTIAL REFUND-KIDDIE POOL OUT OF SVS 1008662.002 160.00 42498 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - LTC PAVILION 1009159.002 50.00 42499 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - MCNALLY SHELTER 1008992.002 50.00 42499 05/20/2025 RECREATION Parks OTP- PARKS REFUNDS PARK DEPOSIT REFUND - MCNALLY SHELTER 1008992.002 50.00 42500 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - MSR PAVILION 1008978.002 50.00 42501 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS FACILITY DEPOSIT REFUND - PAN AM GYM 1009088.002 100.00 42502 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - MCNALLY PARK 1009157.002 50.00 42503 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - ROTARY 1009069.002 50.00 42504 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - ROTARY YOUTH HUT 1009161.002 50.00 42505 05/20/2025 RECREATION Aquatics Programs OTP- PARKS REFUNDS PARTIAL REFUND-KIDDIE POOL OUT OF SVS 1008810.002 80.00 42506 05/20/2025 RECREATION General Trust Fund OTP- PARKS REFUNDS FACILITY DEPOSIT REFUND - PAN AM MR 1009023.002 300.00 42507 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923606 97.36 42508 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925430 147.07 42509 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917501 175.28

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42510 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920403 298.89 42511 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917136 288.99 42512 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 3533131 27.68 42513 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919264 28.79 42514 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924073 274.26 42515 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926400 23.86 42516 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000297 87.96 42517 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924616 57.21 42518 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923088 89.74 42519 05/20/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9898394 30.14 42520 05/27/2025 CITY ADMIN STREETS HICKMAN, JAMIE PER DIEM - TRI-STATE SEMINAR LLC 344.50 42521 05/27/2025 PARKS ADMINISTRATION InsurancĞReimb DAVE BANG ASSOCIATES, INC. OF CALIFORNIA ages SRAN PLAYGROUND REPAIRS - ARSON DAMAGE 79,194.48 42522 05/27/2025 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 04/25 118,560.97 42522 05/27/2025 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 04/25 76,681.57 42523 05/27/2025 PW ADMIN STREETS URANGO, MARIO REIMBURSEMENT - DOT LICENSE FEE 98.00 42524 05/27/2025 INFORMATION SERVICES COMPUTER MAINT ZOHO CORPORATION MANAGE ENGINE SOFTWARE LICENSE RENEWAL 11,344.00 42525 05/27/2025 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 79.34 42525 05/27/2025 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 223.57 42525 05/27/2025 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 58.27 42525 05/27/2025 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 47.72 42525 05/27/2025 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 105.16 42525 05/27/2025 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 420.86 42525 05/27/2025 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 700.96 42525 05/27/2025 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 97.97 42525 05/27/2025 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 436.51 42525 05/27/2025 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 210.46 42525 05/27/2025 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 2,637.76 42525 05/27/2025 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 3,049.20 42525 05/27/2025 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 854.10 42525 05/27/2025 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 2,016.84 42525 05/27/2025 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 4,739.03 42525 05/27/2025 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 4,311.84 42525 05/27/2025 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 1,536.58 42525 05/27/2025 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 211.08 42525 05/27/2025 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 86.28 42525 05/27/2025 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 9,230.53 42525 05/27/2025 FINANCE PW Safe & Clean Initiative VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/01/25-05/15/25 516.00 42526 05/27/2025 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. BENEFITS BROKER SERVICES 3,750.00 42527 05/27/2025 ENGINEERING Transport͘ Impact Fee CORNERSTONE STRUCTURAL ENGINEERING GROUP, B-02 DESIGN SERVICES FOR WESTBERRY BRIDGE INC. 2,790.39 42528 05/27/2025 ENGINEERING FAU CMAQ ORANGE COAST TITLE COMPANY OF PRELIMINARY REPORT 750.00 42528 05/27/2025 ENGINEERING LTF - Streets ORANGE COAST TITLE COMPANY OF PRELIMINARY REPORT 250.00 42529 05/27/2025 UB - WATER UB - Garbage TELEPHONE DOCTOR INC ONLINE LEARNING - UB 497.50 42529 05/27/2025 UB - WATER UB - Sewer TELEPHONE DOCTOR INC ONLINE LEARNING - UB 497.50 42529 05/27/2025 UB - WATER UB - Water TELEPHONE DOCTOR INC ONLINE LEARNING - UB 995.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42530 05/27/2025 INFORMATION SERVICES Computer Replacement AMS.NET, INC. STORAGE/SERVER REFRESH PROJECT - PHASE I 4,569.19 42531 05/27/2025 STREETS STREETS ISMAEL VALENZUELA TREE REMOVAL 5,850.00 42532 05/27/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 372,150.00 42533 05/27/2025 HR/RISK MGT INS/RISK MGT BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ PC LEGAL SERVICES - FEMA APPEAL 2,103.00 42534 05/27/2025 PW ADMIN Water Quality Control DELLAVALLE LABORATORY,INC. WATER ANALYSIS - BACTERIOLOGY 1,652.00 42535 05/27/2025 FINANCE MEAS K - FIRE AT&T 04/25 CALNET SERVICE 9391068734 61.97 42536 05/27/2025 ENGINEERING Engineering AKEL ENGINEERING GROUP, INC. PROFESSIONAL ENGINEERING SVS 1,921.26 42536 05/27/2025 ENGINEERING Engineering AKEL ENGINEERING GROUP, INC. ON-CALL TASK 1027-2025 6,026.75 42537 05/27/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #19 06/25 911.31 42538 05/27/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #23 06/25 871.88 42539 05/27/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #26 06/25 864.36 42540 05/27/2025 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SVS 160.00 42541 05/27/2025 CITY ADMIN PD Operations CHIARAMONTE, GIACHINO PER DIEM - 2025 STRATEGIC PLANNING BOARD MEETING 279.50 42542 05/27/2025 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, A MEDIC PRE-EMPLOYMENT SVS 803.00 42543 05/27/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 05/01/25-05/15/25 10,710.00 42544 05/27/2025 INFORMATION SERVICES COMPUTER MAINT GLOBAL CTI GROUP MITEL PHONE MAINTENANCE 725.00 42545 05/27/2025 INFORMATION SERVICES Computer Acq & Maint GRUBER TECHNICAL INC. GPS MAINTENANCE AGREEMENT 1,798.92 42546 05/27/2025 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6042 1,189.80 42547 05/27/2025 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL SERVICES 2,205.50 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 9894051 100.00 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9923730 200.00 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9915613 200.00 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA HOSE FAUCET TIMER REBATE - 9913577 26.66 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 9899994 41.14 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 7468109 175.00 42548 05/27/2025 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 6725001 97.56 42549 05/27/2025 FINANCE PD Operations MADERA COUNTY TREASURER COUNTY'S PORTION PARKING PENALTIES PAID 04/25 636.00 42550 05/27/2025 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2024 PROPERTY TAX APN - 013-220-002-000 1,492.30 42550 05/27/2025 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2024 PROPERTY TAX APN - 013-220-003-000 2,063.20 42551 05/27/2025 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 83.60 42552 05/27/2025 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 365.74 42552 05/27/2025 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 6,447.51 42552 05/27/2025 PW ADMIN PW Safe & Clean Initiative MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 231.42 42553 05/27/2025 FINANCE Finance NICHOLS CONSULTING ENGINEERS, CHTD. STATE MANDATED COST CONSULTING 3,800.00 42554 05/27/2025 HR/RISK MGT HR/RISK MGT OCCU-MED, LTD. EXAM SERVICES 4,932.50 42555 05/27/2025 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R-000094 BID PACKAGE 3 3,520.00 42556 05/27/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 1619119913-8 121.75 42556 05/27/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 6690755760-8 118.08 42556 05/27/2025 FINANCE WWTP PACIFIC GAS & ELECTRIC 05/25 SERVICE 1902328695-8 23.82 42557 05/27/2025 FINANCE Finance PHOENIX GROUP INFO SYS CITATIONS 04/25 301.91 42558 05/27/2025 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT SQUIRREL CONTROL - TRANSIT 150.00 42559 05/27/2025 FLEET ACQUISITION Fleet Acquisition TRU-TRAILERS, INC. 14' LANDSCAPE TRAILER #5011 13,114.36 42559 05/27/2025 FLEET ACQUISITION Fleet Acquisition TRU-TRAILERS, INC. 8' FLATBED TRAILER #5010 7,593.61 42560 05/27/2025 FINANCE City Council VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 38.01

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42560 05/27/2025 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 38.01 42560 05/27/2025 FINANCE Parks VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 1.60 42560 05/27/2025 FINANCE Planning VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 103.94 42560 05/27/2025 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 13.67 42560 05/27/2025 FINANCE Water Mtnc/Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 51.97 42560 05/27/2025 FINANCE PD Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 04/11/25-05/10/25 266.11 42561 05/27/2025 ENGINEERING Water Capital Outlay WEST VALLEY CONSTRUCTION CO. INC. 2023 WATER METER PROJECT 46,910.91 42562 05/27/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 480.00 42562 05/27/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 42563 05/27/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 50.00 42564 05/27/2025 PARKS ADMINISTRATION Sports Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 70.00 42565 05/27/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 42566 05/27/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 42567 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 7306003 897.02 42568 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB 7588012 101 E LINCOLN 110.92 42569 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920984 218.42 42570 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9895858 49.04 42571 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9895859 27.19 42572 05/27/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923526 106.08 42573 06/02/2025 PD OPERATIONS PD Operations HARRY D. WILSON INC. BMW 1250 - SERVICE 478.77 42574 06/02/2025 PD OPERATIONS PD Operations RAUL R. HERRERA JR. POLYGRAPHS 250.00 42575 06/02/2025 PD OPERATIONS PD Operations LEATHAM FAMILY, LLC PD BADGE ORDER 182.50 42576 06/02/2025 PD OPERATIONS PD Operations DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 75.78 42577 06/02/2025 PD OPERATIONS PD Operations TIM J LAW EMPLOYMENT BACKGROUND 4,000.00 42578 06/02/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 04/16/25-04/30/25 282.19 42578 06/02/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 05/01/25-05/15/25 697.43 42578 06/02/2025 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,736.22 42578 06/02/2025 PD OPERATIONS PD Operations VAN DE POL ENTERPRISES, INC. FUEL PD - 09.21.2022 118.32 42578 06/02/2025 PD OPERATIONS PD Operations VAN DE POL ENTERPRISES, INC. FUEL PD - 01.12.2023 74.62 42579 06/02/2025 PD OPERATIONS PD Operations LAW DOG K9 K9 VENDOR TRAINING 1,050.00 42580 06/02/2025 FACILITIES Facilities Maintenance MESA ENERGY SYSTEMS, INC HVAC - NEW USER 464.00 42581 06/02/2025 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 113.05 42581 06/02/2025 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 182.30 42581 06/02/2025 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 698.20 42581 06/02/2025 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 17.50 42581 06/02/2025 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 132.85 42581 06/02/2025 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 887.65 42581 06/02/2025 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 561.33 42581 06/02/2025 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 1,480.11 42581 06/02/2025 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 1,675.20 42581 06/02/2025 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 304.38 42581 06/02/2025 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 86.90 42581 06/02/2025 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 60.80 42581 06/02/2025 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 688.09

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42581 06/02/2025 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 336.30 42581 06/02/2025 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 942.07 42581 06/02/2025 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 05/25 182.00 42582 06/02/2025 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 39.00 42582 06/02/2025 PW ADMIN Central Admin EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 39.00 42582 06/02/2025 PW ADMIN Comm & Rec Centers EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 351.00 42582 06/02/2025 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 78.00 42582 06/02/2025 PW ADMIN Fire EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 117.00 42582 06/02/2025 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 78.00 42582 06/02/2025 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 39.00 42582 06/02/2025 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 19.50 42582 06/02/2025 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 19.50 42582 06/02/2025 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 39.00 42582 06/02/2025 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 05/25 39.00 42583 06/02/2025 INFORMATION SERVICES Computer Replacement AMS.NET, INC. STORAGE/SERVER REFRESH PROJECT PHASE II 84,059.63 42584 06/02/2025 STREETS STREETS INTERNATIONAL COATINGS COMPANY, INC. TRAFFIC PAINT 5,868.78 42585 06/02/2025 FIRE Fire JOHN DOWDING WINDOW COVERINGS 4,227.69 42586 06/02/2025 INFORMATION SERVICES Computer Replacement TECHSMITH CORPORATION SNAGIT RENEWAL 1,430.00 42587 06/02/2025 FIRE MEAS K - FIRE MADERA AG SUPPLY CDF - SAWS E-258 3,608.69 42588 06/02/2025 BUILDING Building AMERICAN BUSINESS MACHINES COPIER LEASE 133.31 42589 06/02/2025 ENGINEERING Sewer Capital Outlay BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 2,727.25 42590 06/02/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 1,085.00 42590 06/02/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 417.00 42591 06/02/2025 PD OPERATIONS PD Operations CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 1,800.00 42592 06/02/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482 FOR 05/23/2025 PAYROLL 824.44 42593 06/02/2025 FINANCE COMPUTER MAINT COMCAST 05/25 SVS 8155500320322006 36.46 42594 06/02/2025 PD OPERATIONS Code Enforcement CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 04/25 87.50 42594 06/02/2025 PD OPERATIONS UB - Garbage CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 04/25 21.88 42594 06/02/2025 PD OPERATIONS UB - Sewer CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 04/25 21.88 42594 06/02/2025 PD OPERATIONS UB - Water CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 04/25 43.74 42595 06/02/2025 PW ADMIN COMPUTER MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 42595 06/02/2025 PW ADMIN Facilities Maintenance DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 42595 06/02/2025 PW ADMIN Fleet Maintenance DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 47.50 42595 06/02/2025 PW ADMIN Parks DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 42595 06/02/2025 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 42595 06/02/2025 PW ADMIN Sewer Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 42595 06/02/2025 PW ADMIN Water Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 42596 06/02/2025 PD OPERATIONS Code Enforcement FRESNO CITY COLLEGE REGISTRATION FEE - LAWS OF ARREST 84.00 42596 06/02/2025 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEES - POLICE ACADEMY 4,832.00 42597 06/02/2025 PD OPERATIONS Animal Control MADERA ANIMAL HOSPITAL VETERINARY SERVICES 1,119.04 42598 06/02/2025 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 05/25 295.00 42599 06/02/2025 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 05/25 8,515.44 42600 06/02/2025 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES RAZOR BODY ARMOR 3,897.00 42601 06/02/2025 PD OPERATIONS PD Operations OCCU-MED, LTD. EXAM SERVICES 922.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42602 06/02/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 05/25 SERVICE 3819620697-30 81.78 42602 06/02/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 05/25 SERVICE 8307681856-2 881.00 42602 06/02/2025 FINANCE Engineering PACIFIC GAS & ELECTRIC 05/25 SERVICE 2000655655-7 2,020.24 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 5237156686-1 44.53 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 1013877191-9 64.20 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 3352588453-3 154.04 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 7928098441-4 50.08 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 3499945233-6 112.78 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 4318089701-9 21.71 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 8178280304-3 149.15 42602 06/02/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 7949615676-5 20.63 42602 06/02/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 05/25 SERVICE 2173157566-4 2,106.12 42602 06/02/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 05/25 SERVICE 8788837242-9 10.31 42602 06/02/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 3642526071-2 68.18 42602 06/02/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9651992016-7 205.21 42602 06/02/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9172110863-6 15,495.89 42603 06/02/2025 ENGINEERING LTF - Streets PROVOST & PRITCHARD CONSULTING ON-CALL ENGINEERING FOR PROJECT B-000006 314.60 42603 06/02/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 427.50 42603 06/02/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING DESIGN SERVICES FOR W-000009 3,243.10 42604 06/02/2025 PD OPERATIONS PD Operations RON'S TOWING & ROAD SERVICE TOWING SERVICES 1,175.00 42605 06/02/2025 WATER OPERATION^ Water Mtnc/Operations S SEAL RITE PAVING ASPHALT PAVING/PATCHING 23,845.43 42606 06/02/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 05/23/25 PAYROLL 558.98 42607 06/02/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING 7-11 Plan Check 168.75 42607 06/02/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP CHECK 25-147 225.00 42607 06/02/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING KB HOMES MAP CHECK & IMPROVEMENT PLAN CHECK 1,005.00 42608 06/02/2025 HR/RISK MGT Parks OVERPAYMENTS OVERPAYMENT - 25M-02672 382.21 42608 06/02/2025 HR/RISK MGT Parks Administration OVERPAYMENTS OVERPAYMENT - 25M-02672 46.76 42608 06/02/2025 HR/RISK MGT Insurance Reimb OVERPAYMENTS ages OVERPAYMENT - 25M-02672 48.70 42609 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS PARK DEPOSIT REFUND - MCNALLY PICNIC SHELTER 50.00 42610 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 50.00 42611 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42612 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 42613 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42614 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42615 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 42616 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42617 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY NORTH BALL FIELD 50.00 42618 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42619 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS REFUND DEPOSIT - ROTARY PAVILION 50.00 42620 06/02/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 42621 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921245 215.67 42622 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908060 27.06 42623 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9904130 103.33 42624 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920492 34.95

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42625 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926029 186.66 42626 06/02/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923644 296.29 706 05/12/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 707 05/12/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 05/09/25 14,902.79 707 05/12/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 05/09/25 1,798.00 708 05/14/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 05/14/25 333.33 709 05/21/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 05/20/25 67.49 710 05/13/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 05/13/25 1,221.18 711 05/21/2025 FINANCE General Capital Projects BANC OF AMERICA PUBLIC CAPITAL CORP ENGIE SOLAR PROJECT 223,608.25 712 05/21/2025 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 03/25 634,695.56 712 05/21/2025 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 04/25 637,625.93 714 05/27/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 05/23/25 14,859.10 714 05/27/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 05/23/25 1,805.38 715 05/28/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 05/28/25 1,065.56 716 05/28/2025 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 05/23/25 PAYROLL 34,284.25 717 05/29/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 05/29/25 804.75 718 05/29/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 719 05/30/2025 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 05/25 MONTHLY DUES 2,737.50 720 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 721 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 722 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 723 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 724 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 725 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 726 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 727 06/05/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 3,231,861.49

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the May 21, 2025, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met June 2, 2025, to review eligibility lists for civil service recruitments. Lists were approved for the following classifications:
▪ Water System Worker I
▪ Water System Worker III
The following employees began employment with the City since our last report.

Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Irene Rosales Police Officer Trainee Police FT 5/19/25
Daniel Ruby Police Officer II Police FT 5/19/25
Marcus Chum Police Officer Trainee Police FT 5/19/25
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Table 1. New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Jeff Placencia Facilities Maintenance
Technician
Public Works –
Electrical and
Facilities Division
FT 5/20/25
Tyler Collins Police Officer Trainee Police FT 5/20/25
Teresa PugsleyCordova
Water System Worker I Public Works –
Water Distribution
Division
FT 6/2/25
Gaige Bonderer Police Officer Trainee Police FT 6/2/25
Kaylie ValenciaNungaray
Lifeguard Parks & Community
Services
PT 6/3/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Jerardo Arce Mendez Parks Worker II Public Works Maintenance Worker II 5/17/25
The following employees separated from employment since our last report.

Table 3. Separations
Name Position Department Status* Effective
Date
Da Vyne Oglesby Lifeguard Parks & Community
Services PT 2/6/25
Ismael Salas Delgado Parke Aide Parks & Community
Services PT 5/7/25
Anayely Rodriguez Public Works
Maintenance Worker I
Public Works –
Airport
PT 5/14/25
Vanessa Cedeno
Manzo Program Leader I Parks & Community Services PT 5/14/25 Ia Vang Accountant I Finance FT 5/16/25
Table 3. Separations, continued
Name Position Department Status* Effective
Date
Tyler Morris Intern Information
Technology PT 5/16/25
Sonia Pompa Lifeguard Parks & Community
Services PT 5/24/25
Lora Alva Police Officer II Police FT 5/30/25
Robert Ramirez Jr. Construction Inspector I Engineering FT 5/30/25 Les Jorgensen Special Transportation
Projects – Licensed Engineering PT 6/5/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:

Council Meeting of: June 18, 2025
________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Certificate of Recognition Honoring Luther Slack
RECOMMENDATION:

Adopt a Minute Order Approving a Certificate of Recognition Honoring Luther Slack SUMMARY:

On August 2, 2023, the City Council adopted a policy governing the issuance of ceremonial documents, including certificates of recognition. The policy ensures a transparent and systematic process, requiring requests be submitted in writing at least 45 days prior to the requested presentation date.

In this context, Councilmember Anita Evans submitted a request on May 31, 2025, for a Certificate of Recognition honoring Mr. Luther Slack for his decades of service to the community.

Mr. Luther Slack, a past President of the Madera NAACP Branch 1084, played a key role in reinstating Youth Council 1830 and initiated the “Back to School, Stay in School” rally for middle schools in Madera Unified. He consistently demonstrated leadership, compassion, and a strong spirit of service. A proud U.S. Navy retiree and lifetime member of the NAACP, Mr. Slack devoted himself to uplifting the community. By recognizing Mr. Slack, the City honors the importance of individual contributions in fostering a strong and vibrant Madera.

Per the Ceremonial Documents policy, signatures shall be reserved for Councilmembers who vote in the affirmative. For Councilmembers that vote in the negative, their signature block shall be omitted from the ceremonial document unless they notify the City Clerk in writing otherwise at least five business days prior to the meeting when the Proclamation will be issued.

B-4
FINANCIAL IMPACT:

There were nominal expenses for the preparation of this report or the proclamation. Costs related to custom supplies such as proclamations, certificates, frames, and folders have been purchased and funds were appropriated in the adopted budget.

ALTERNATIVES:

If approved by a majority vote, staff will prepare the Certificate of Recognition for presentation at Mr. Slack’s memorial service. In the alternative, Council may:
 Deferral for Further Discussion: Council may opt to defer the decision for further discussion, allowing additional time to address specific concerns or gather more information.
 Denial of Certificate of Recognition: If the majority vote is not in the affirmative or no action is taken, the request will be considered denied.

ATTACHMENTS:

1. Email requesting a “Certificate of Recognition Honoring Luther Slack” from Councilmember Anita Evans dated May 31, 2025.

From: Anita Evans
To: Alicia Gonzales
Subject: Luther Slack - Trailblazer of Madera
Date: Saturday, May 31, 2025 11:12:06 AM
Good morning! LUTHER SLACK'S service will be Saturday 6/21/25 11:00 am Family Community Church 2434 E Nees Ave
Fresno, CA 93720
United States.

I would like to request a Proclamation for Brother Luthe Slack for the City Council. I will get you more information for you. But, I just wanted to make sure I got the request in, in time.

Thank you,
Councilwoman Evans
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android

REPORT TO CITY COUNCIL
Approved by:

Council Meeting of: June 18, 2025
________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients
RECOMMENDATION:

Adopt a Minute Order Approving a Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients SUMMARY:

On August 2, 2023, the City Council adopted a policy governing the issuance of ceremonial documents, including certificates of recognition. The policy ensures a transparent and systematic process, requiring requests to be submitted in writing at least 45 days prior to the requested presentation date.

In this context, the Madera Chamber of Commerce submitted a request on June 4, 2025, for Certificates of Recognition honoring Farmer of the Year, 2025 Lifetime Achievement Recipients, and 4 Around 40 Recipients.

The award recipients are listed in Table 1.

B-5
Table 1: Award Recipients
Recipients Recognition
Jim Unti Sr. Farmer of the Year
Gerry Desmond Lifetime Achievement
Philip and Klina Oberti Lifetime Achievement
Robert Poythress Lifetime Achievement
Elaine Bethel-Fink Lifetime Achievement
Tami Jo Nix
Lifetime Achievement
(Memorial Honoree)
Brian Davis 4 Around 40
Nick Davis 4 Around 40
Nichole Mosqueda 4 Around 40
Nicki Rincon 4 Around 40
The Madera Chamber of Commerce has announced Jim Unti as the 2025 Senior Farmer of the Year. A lifelong resident of Madera County, Jim has dedicated over 82 years to the region and continues to farm to this day. A dinner honoring Mr. Unti will be held on June 19, 2025, at 6:00 p.m. at the Madera Municipal Golf Course.

Each year, the Chamber also presents Lifetime Achievement Awards to individuals who have demonstrated a sustained and meaningful commitment to the Madera community. Honorees are recognized for their contributions in one or more of the following areas: business, agriculture, economic development, education, community and cultural enrichment, healthcare advancement, and government relations.

Additionally, the Chamber’s 4 Around 40 Awards recognize outstanding young professionals who exemplify civic engagement, professional success, and leadership. These individuals are selected for their collaborative spirit, mentorship, motivation of others, and demonstrate integrity in both business and service.

FINANCIAL IMPACT:

There were nominal expenses for the preparation of this report or the proclamation. Costs related to custom supplies, such as proclamations, certificates, frames, and folders, have been purchased, and funds were appropriated in the adopted budget.

ALTERNATIVES:

If approved by a majority vote, staff will prepare the Certificate of Recognition for presentation at the Senior Farmer of the Year Dinner on July 19th and the Lifetime Achievement Awards Dinner on August 7th. In the alternative, Council may:
 Deferral for Further Discussion: Council may opt to defer the decision for further discussion, allowing additional time to address specific concerns or gather more information.
 Denial of Certificate of Recognition: If the majority vote is not in the affirmative or no action is taken, the request will be considered denied.

ATTACHMENTS:

1. Email requesting a “Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients” from the Madera Chamber of Commerce President Debi Bray

Debi Bray, President/CEO
Madera Chamber of Commerce
120 North E Street
Madera CA 93638
Telephone 559.673.3563

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Accepting all improvements associated with the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02)
RECOMMENDATION:

Adopt a Resolution:

1. Accepting improvements for the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S02)

2. Authorize the filing of the Notice of Acceptance for said subdivision improvements SUMMARY:

The Subdivider, DMP Development Corporation, Inc., a California Corporation (Subdivider), has completed the off-site public improvements associated with the Vineyard Estates Phase III-A Subdivision in accordance with the approved Improvement Agreement (Agreement) and improvement plans. The Subdivider has paid all required fees and submitted a warranty bond for the completed improvements. It is recommended that the City Council (Council) accept the improvements completed for the Vineyard Estates Phase III-A Subdivision (Subdivision).

DISCUSSION:

The Subdivision is an 88-lot residential development generally located northeast of the intersection of Sunset Avenue and Road 24. The Council approved the Agreement and Final Map on August 3, 2022.

It is appropriate for the Council to accept the completed improvements as the improvements have been completed and implemented in accordance with City Specifications and conform to current City standards and as required by the Conditions of Approval for the Subdivision. The improvements proposed for acceptance as part of the action represent the final acceptance of improvements associated with the Subdivision.

B-6
Acceptance of the public improvements required of the Subdivider is permitted per Section 10-

2.712.3 of the Madera Municipal Code. The Subdivider has previously paid all required fees and provided payment and performance bonds sufficient to cover uncompleted work. Performance bonds are returned following acceptance in accordance with 10-2.708.7.1 of the Madera Municipal Code. Payment bonds are returned six months following acceptance so long as no claims have been made against the bonds.

All required public improvements for this subdivision have been completed. In accordance with the Agreement, installation of sidewalks may be deferred and constructed with residential development subsequent to the acceptance of the subdivision improvements so long as each and every house has an ADA accessible route to a collector or arterial adjacent to the subdivision prior to occupancy of any house. This is common practice for new residential subdivisions to avoid damaging sidewalk as houses are being constructed.

FINANCIAL IMPACT:

Acceptance of this subdivision will result in the transfer of maintenance and resulting costs from the Subdivider to the City.

ALTERNATIVES:

If Council does not accept the completed improvements, the City will not provide regular maintenance that includes street sweeping, pavement maintenance, street light maintenance, etc.

ATTACHMENTS:

1. Resolution
a. Exhibit A: Notice of Acceptance

2. Location Map
Attachment 1
Resolution
RESOLUTION NO. 25 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING IMPROVEMENTS REQUIRED TO BE INSTALLED IN

CONNECTION WITH VINEYARD ESTATES PHASE III-A SUBDIVISION (TRACT NO. 21-S-02), AND AUTHORIZING THE FILING OF A NOTICE OF

ACCEPTANCE FOR SUCH IMPROVEMENTS
WHEREAS, the Subdivider, DMP Development Corporation, Inc., A California Corporation (Subdivider), has requested acceptance of the improvements associated with the Vineyard Estates Phase III-A Subdivision, and has submitted the required Warranty Bond; and WHEREAS, the improvements consist of street, storm drain and utilities within the subdivision; and
WHEREAS, the City Engineer has certified to this Council that the required improvements for Vineyard Estates Phase III-A Subdivision, have been completed.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The subdivider has completed the improvements for Vineyard Estates Phase III-A Subdivision.

3. The improvements for Vineyard Estates Phase III-A Subdivision are accepted.

4. The City Clerk is hereby authorized and directed to record a Notice of Acceptance as required by Section 10-2.712.2 of the Madera Municipal Code. * * * * *
Exhibit A
Notice of Acceptance
Recording Requested By:

City of Madera
When Recorded, Return To:

City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
______________________________________________________________________________________ Fee Waived Per Section 27383 of the Government Code

NOTICE OF ACCEPTANCE

OF SUBDIVISION IMPROVEMENTS
• NOTICE IS HEREBY GIVEN that on June 18, 2025, the City Council of the City of Madera confirmed the satisfactory completion of all subdivision improvements as shown on the plans for Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02) Dated: ___________
By: _________________
Alicia Gonzales
City Clerk
Attachment 2
Location Map

Designate the City Manager to Act as the Authorized Representative for Drinking Water State Revolving Fund Applications
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to act as the designated representative of the City for the purpose of signing and submitting of a Drinking Water State Revolving Fund (DWSRF) application for Project W-T-0001 for the construction of a 2.5-million-gallon (MG) water tank in northeast Madera
SUMMARY:

The California Drinking Water State Revolving Fund (DWSRF) program offers consolidation incentives to encourage the merging of smaller, struggling water systems with larger, more robust systems. These incentives can include grant funding and preferential financing terms. The

2.5 MG Water Storage Tank Project in northeast Madera is eligible for funding under this program, resulting from the Parkwood Water Consolidation Project. Upon completion of certain DWSRF funded infrastructure improvements within the Parkwood water supply system, the system will be consolidated with the City’s water system.

DISCUSSION:

The CWSRF, established by the 1987 Clean Water Act (CWA) amendments, provides financial assistance for drinking water infrastructure projects. The EPA annually allocates funds to states based on the most recent needs assessment survey, conducted every four years under Section 609 of the CWA.

The DWSRF, established by amendments in 1996 to the Safe Drinking Water Act, provides financial assistance for clean water and water treatment infrastructure projects. The EPA B-7
annually allocates funds to states based on the most recent needs assessment survey, conducted every four years under Section 609 of the CWA.

Each state designates an agency to administer State Revolving Fund (SRF) funds. In California, this is managed by the California Water Resources Control Board. These funds support various financial assistance programs, including:
 Loans - Up to 30 years with interest rates from zero to market rate, depending on the application.
 Debt Refinancing - Enables municipalities to lower interest rates on existing loans.  Guarantees and Insurance - Provides loan guarantees, helping agencies secure funding at lower interest rates.
 Subsidies - Offers principal forgiveness, negative interest loans, or grants under certain conditions, up to a specified percentage of capitalization grants.

To submit any SRF applications, an authorizing resolution is required from the requesting agency.

The resolution associated with this agreement names a specific job role within the City as the person (or their designee) who can enter into and sign agreements on behalf of the City.

Ultimately, a second resolution will be required to execute a funding agreement when financing construction and associated reimbursement is being requested for a capital project. This resolution sets forth the amount of funding being requested and pledges the City’s commitment to uphold any financial obligations that result from receiving funding.

It is noted that the County is pursuing potential grants to support the potential consolidation of the Parkwood water system into the City’s system, at the request of and support of the State. It is important to clarify that the Parkwood neighborhood itself is not proposed for annexation into the City limits. Instead, Parkwood is currently served by a County Community Services District (CSD) that provides water and sewer services. This application is associated with but not a direct part of the annexation of the Parkwood water system into the City’s water system.

In collaboration with Madera County and the State of California, the City has been evaluating the possibility of assuming responsibility for the Parkwood water CSD. This potential consolidation is aimed at improving long-term water reliability, enhancing operational efficiencies, and providing a more stable and sustainable potable water supply for the approximately 2,200 residents in the Parkwood community.

While a formal agreement for consolidation (Consolidation Agreement) has not yet been finalized and must still be presented to the City Council for consideration, the current grant application is closely tied to the Consolidation Agreement. For the City to receive the grant, the Consolidation Agreement must be executed. As part of the consolidation process, the City has requested and/or agreed to:

1. Upgrades to the existing Parkwood water system to meet City standards.

2. Rehabilitation and transfer of the last remaining functional Parkwood water well to the City for future operation and maintenance. Other non-functional wells will be abandoned and removed.

3. Construction of a new municipal water well

4. Upgrades to the existing fire hydrants within Parkwood to ensure compliance with current City fire protection standards.

These improvements are memorialized in the nearly final Consolidation Agreement. While not part of the Consolidation Agreement, the State volunteered what they described as an incentive to consolidation. That incentive represents financial assistance from the Drinking Water State Revolving Fund (DWSRF) to support the consolidation effort.

FINANCIAL IMPACT:

There is no direct financial impact associated with the submission of the application. The application is being prepared in-house by City staff and while time has been spent meeting with State and County staff, these efforts are considered as part of staff’s regular responsibilities and do not incur additional costs. Should the grant application be successful, any awarded funds or special financing will have a positive impact on the Water Utility Fund relative to the amount awarded to the City. The water storage tank project is currently funding in the Capital Improvement Program from Water Fund reserves. As construction costs escalate, future water projects may be in jeopardy without financial assistance for the Project.

ALTERNATIVES:

The Council may propose alternative funding sources or grants, adjust the requested funding amount, define the types of awards the City will consider, or recommend other options as deemed appropriate.

ATTACHMENTS:

1. Drinking Water State Revolving Fund Authorizing Resolution Attachment 1
Drinking Water State Revolving Fund Authorizing Resolution RESOLUTION NO. 25-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA DESIGNATING THE CITY MANAGER AS THE AUTHORIZED

REPRESENTATIVE FOR THE PURPOSE OF SUBMITTING DRINKING WATER STATE REVOLVING FUND (DWSRF) GRANT APPLICATION FOR THE 2.5-

MILLION-GALLON NORTHEAST WATER STORAGE TANK PROJECT
WHEREAS, a project to construct a 2.5 million gallon water storage tank, pump station, and transmission main (Project) is in the City’s Capital Improvement Program; and WHEREAS, the Project is eligible for funding through the Drinking Water State Revolving Fund (DWSRF); and
WHEREAS, to submit a DWSRF Application, the City must designate an authorized representative;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA (THE “CITY”) HEREBY resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The City Manager (the “Authorized Representative”) or designee is hereby authorized and directed to sign and file on behalf of the City, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of 2.5 Million Gallon Water Tank Project.

3. This Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement, reviewed as to legal form by the City Attorney, from the State Water Resources Control Board and any amendments or changes thereto.

4. The Authorized Representative, or his/her designee, is designated to represent the City in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws.

5. This resolution is effective immediately upon adoption. * * * * * * * * * * *

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: June 18, 2025
Agenda Number:

Keith Helmuth, City Engineer
Arnoldo Rodriguez, City Manager
SUBJECT:

New Municipal Water Well 37, City Project W-GW-001
RECOMMENDATION:

Adopt a Resolution approving the contract award for the Municipal Water Well 37, City Project W-GW-001 for $2,241,758.00 to Steve Dovali Construction, Inc. and a contingency of 10 percent of the contract amount.

SUMMARY:

Well 37 is located in the northwest quadrant of the City and will enhance the water supply in this area. The City prepared engineering construction plans and specifications that includes site prep, well pump and miscellaneous mechanical equipment, chlorination building, emergency generator, fencing and electrical controls.

The City received three (3) bids on May 20, 2025. Steve Dovali Construction Inc. submitted the lowest, responsive bid for $2,241,758.00. The Fiscal Year (FY) 2024/25 Capital Projects Budget includes funding for the project.

BACKGROUND:

In 2009, CDM-Smith was retained to provide project plans, specifications, estimates (PS&E) for two City water wells:
 A new Municipal Water Well 37, to be located on Granada Drive, north of Cleveland Avenue and
 Upgrades to the existing Water Well No. 18, located at N. Gateway and Central Avenue.

A PS&E package was prepared that included both wells with separate bid schedules and was publicly bid on April 24, 2012. The bids received for Well 37 ranged from $804,240 to $973,870 B-8
which was within the project budget; however, due to declining revenues at that time of award (2012) the bids were rejected by City Council (Council) due to a lack of available funds. The Well 18 Rehabilitation Project was rebid as a standalone project in February 2014. Thus, the engineering was completed for both wells, only Well 18 was upgraded while Well 37 project remained as a “Shelf Ready” project for future bidding as funds became available.

In 2022, to help alleviate the effects of drought within the community, the completion of Municipal Water Well 37 was reintroduced into the CIP program as Well No. 37 W-G-001. On March 16, 2022 the Council approved a Consultant Services agreement with CDM-Smith in the amount of $50,312 for Engineering Services Agreement to update the design for Municipal Water Well 37.

DISCUSSION:

The City relies exclusively on groundwater, as it lacks surface water rights and does not operate a surface water treatment facility. The water distribution system is supported by a network of 18 operational ground water wells and distribution mains (16 inches and smaller), with mains ranging from 10 to 16 inches in diameter, designed to sustain high volume conveyance, while local distribution mains range from 6 to 8 inches in diameter to accommodate localized service connections efficiently. Although the City operates 18 wells, not all wells are ŽŶ simultaneously. Wells are periodically taken offline for maintenance or malfunction. In addition, the City is served by a 1-million-gallon water storage that provides storage during times of need and to sustain water pressure.

Operationally, wells typically generate between 800 gallons per minute (gpm) to 1,100; however, actual well production can vary depending on factors such as soil composition, equipment condition, and groundwater depth, particularly during drought conditions, which reduce efficiency of wells. Despite these challenges, the system is engineered to maintain consistent pressure and flow rates to meet regulatory standards and operational demands.

While the City has made notable progress in reducing per capita consumption (see Attachment 2), population growth, anticipated new development, and new infrastructure are required to meet demands. As such, staff is recommended adding another well.

New Well
The Project consists of site demolition, earthwork, new vertical turbine pump, yard piping, electrical and automation controls, backup generator, chemical feed building, chlorination equipment and site fencing. The well site was drilled and developed in 2010; thus those elements of a “new well” are not included in this project scope or costs.

On April 17, 2025 the City released the project for public bidding on the Planet Bids web portal.

Also, a “Notice Inviting Bids” was duly published in the Madera Tribune Newspaper on April 19, 2025 and again on April 26, 2025.

On May 20, 2025 three bids were received. The bids were checked for accuracy against bidding requirements, validity of licenses, and bid security. Table 1 presents a summary of the bids received.

Table 1: Bid Overview
Bidder Total Base Bid

1. Steve Dovali Construction, Inc. $2,241,758.00

2. Dawson-Mauldin, LLC $2,437,824.00

3. TSI Engineering, Inc. $3,438,786.00
Engineer’s Opinion of Cost $1,794,817.00
Steve Dovali Construction, Inc. submitted the lowest, responsive, and responsible bid that meets the contract requirements and is therefore recommended for award.

FINANCIAL IMPACT:

There is no fiscal impact on the City’s General Fund. The project is funded in the FY 2024/25 Capital Improvement Budget with water capital outlay funds and water well impact fees. See Table 2 below for Project Budget.

Table 2: Project Construction Budget
Line Item Amount
SSteve Dovali Construction, Inc. Contract $2,241,758.00 Construction Management, Inspection and Testing $70,000.00 Project Contingency $224,176.00
Total Project Construction Budget $2,535,934.00
Funding Source
Water Utility Funds $2,036,541
Water Well Impact Fees $499,393
Total Funding Source $2,535,934.00
ALTERNATIVES:

The alternative to awarding the project is to reject all bids. Rebidding the project could result in higher bids and will result in a delay in bringing the well online to augment the City’s water capacity to combat future droughts.

ATTACHMENTS:

1. Resolution
a. Exhibit A – Contract

2. Chart showing water use in the City since 2000
Attachment 1
Contract Award Resolution
RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR MUNICIPAL WATER WELL 37, CITY PROJECT W-GW-001 IN THE AMOUNT OF $2,241,758.00 TO STEVE DOVALI CONSTRUCTION, INC. AND AUTHORIZING

CONSTRUCTION CONTINGENCIES RELATING TO THE CONTRACT
WHEREAS, on April 17, 2025, the City of Madera (City) Engineering Department advertised a solicitation for construction bids for the Municipal Water Well 37, City Project WGW-001 hereinafter referred to as the “Project”; and WHEREAS, three (3) sealed bids were received on May 20, 2025, and opened by the City Engineer; and
WHEREAS, Steve Dovali Construction, Inc. was selected as the lowest responsive and responsible bidder; and
WHEREAS, the Project is programmed in the Capital Improvement Projects Budget for Fiscal Year 2024/25 under CIP Project W-GW-001; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council (Council) has reviewed and considered all of the information presented including the report to Council from the Engineering Department.

3. The City finds that Steve Dovali Construction, Inc. is the lowest responsible and responsive bidder.

4. The contract for the Project in the Amount of $2,241,758.00 to Steve Dovali Construction, Inc., a copy of which is attached hereto as Exhibit A and referred to for particulars, is approved.

5. Council authorizes Construction Contingencies of up to 10 percent as approved by the City Engineer

6. This Resolution is effective immediately upon adoption. *******

Exhibit A
Contract Agreement

AGREEMENT
THIS AGREEMENT, made this 18th day of June, 2025, between the City of Madera, hereinafter called “OWNER”, and Steve Dovali Construction, Inc., doing business as a corporation, hereinafter called “CONTRACTOR”.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR shall commence and complete all WORK required for the “Municipal Water Well 37, City Project W-GW-001”

2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the WORK described herein.

3. The CONTRACTOR shall commence the WORK required by the CONTRACT DOCUMENTS within 10 calendar days after the date of the NOTICE TO PROCEED and will complete the same within the time period set forth in the CONTRACT DOCUMENTS. The CONTRACTOR shall submit a Payment Bond and Performance Bond in the amount of $2,241,758.00, each and Insurance Certificates as specified in the CONTRACT DOCUMENTS prior to commencing any WORK.

4. The CONTRACTOR agrees to perform all of the WORK described in the DOCUMENTS for the unit and lump sum prices set forth in the Bid Schedule.

5. The term “CONTRACT DOCUMENTS” means and includes the following:
(A) Advertisement for Bids
(B) Information for Bidders
(C) Bid Proposal
(D) Bid Bond
(E) Agreement
(F) Payment Bond
(G) Performance Bond
(H) Insurance Requirements for Contractors
(I) General Conditions
(J) Special Conditions
(K) City of Madera Standard Specifications and Drawings (N) State Standard Plans and Specifications
(O) Plans and Specifications prepared or issued by City of Madera entitled “Water Well 37”, City Project W-GW-001
Addendum No. 1, dated May 8, 2025
Addendum No. 2, dated May 15 2025

6. In the event the CONTRACTOR does not complete the WORK within the time limit specified herein or within such further time as authorized, the CONTRACTOR shall pay to the OWNER liquidated damages in the amount of Four Thousand, Two Hundred Dollars and no cents ($4,200.00) per day for each and every calendar day delay in finishing the WORK beyond the completion date so specified.

7. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. For any moneys earned by the CONTRACTOR and withheld by the OWNER to ensure the performance of the Contract, the CONTRACTOR may, at his request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Division 2, Part 5, Section 22300 of the Public Contract Code of the State of California.

8. In the event of a dispute between the OWNER and the CONTRACTOR as to an interpretation of any of the specifications or as to the quality or sufficiency of material or workmanship, the decision of the OWNER shall for the time being prevail and the CONTRACTOR, without delaying the job, shall proceed as directed by the OWNER without prejudice to a final determination by negotiation, arbitration by mutual consent or litigation, and should the CONTRACTOR be finally determined to be either wholly or partially correct, the OWNER shall reimburse him for any added costs he may have incurred by reason of work done or material supplied beyond the terms of the contract as a result of complying with the OWNER’S directions as aforesaid. In the event the CONTRACTOR shall neglect to prosecute the work properly or fail to perform any provisions of the CONTRACT, the OWNER, after three days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR, subject to final settlement between the parties as in this paragraph herein above provided. 8A. CLAIMS RESOLUTION PROCESS FOR DISPUTES.

It is the intent of this Contract that disputes regarding the Contract be resolved promptly and fairly between the Contractor and the Owner. However, it is recognized that some disputes will require detailed investigation and review by one or both parties before a determination and resolution can be reached.

For the protection of the rights of both the Contractor and the Owner, the following provisions are provided for the resolution of disputes which cannot be resolved by the Owner and the Contractor within three business days after either party gives verbal notice of dispute or potential dispute to the other's attention and prior to the commencement of such work.

The following provisions are intended by Contractor and Owner to comply with Public Contract Code Sections 9204 and 20104 et. seq.

A. Claims:

The term “claim” refers to a separate demand by Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:

1. A time extension, including, without limitation, for relief from damages or penalties for delay assessed by Owner under this Contract.

2. Payment by the Owner of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled.

3. Payment of an amount that is disputed by the Owner.

B. The Claim Must Be Timely and in Writing:

For all claims the claim must be in writing and include the documents necessary to substantiate the claim. A notice of potential claim must be filed within five (5) business days of Contractor’s completion of work that is a potential claim. Notice of an actual claim must be filed on or before the date of final payment.

C. Receipt of Claim by Owner:

Upon receipt of a claim pursuant to this section, the Owner will conduct a reasonable review of the claim and, within a period not to exceed 45 days from the date of receipt, will provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, Owner and Contractor may, by mutual agreement, extend the time period provided in this section.

The Contractor shall furnish reasonable documentation to support the claim. If additional information is thereafter required, it shall be requested and provided upon mutual agreement by the Owner and the Contractor. The District's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation.

D. City Council Approval:

If the Owner needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the Owner shall have up to three days following the next duly publicly noticed regular meeting of the City Council after the 45-day period or extension expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.

E. Payment of Claim:

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. If the Owner fails to issue a written statement, paragraph F below shall apply.

F. Meet and Confer:

If the Contractor disputes the Owner’s written response, or if the Owner fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the Owner shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the Owner shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the Owner and the Contractor sharing the associated costs equally. The Owner and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

Under this Contract, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

Unless otherwise agreed to by the Owner and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.

If mediation as set forth above does not resolve the parties’ dispute, the parties will proceed to arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program.

G. Filing a Government Code Written Claim Notice:

Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim under the Torts Claims Act as provided in Chapter 1 (commencing with Section 900) and Chapter 2 commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code Section 900.

H. Owner’s Failure to Respond to Claim:

Failure by the Owner to respond to a claim from Contractor within the time periods described above or to otherwise meet the time requirements set forth above shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the Owner’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor.

I. Interest:

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

J. Subcontractor Claims:

If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against Owner because privity of contract does not exist, the Contractor may present to the Owner a claim on behalf of a subcontractor or lower tier subcontractor. For purposes of this paragraph, the term “subcontractor’ means any type of subcontractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with the Contractor or is a lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the Owner shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the Owner and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

K. Filing of Action on Unresolved Claims:

The parties shall follow the procedures set forth in Public Contracts Code Section 20104.4 if an action is filed to resolve claims under the foregoing provisions. Any action shall be filed in Madera County.

9. Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical conditions, marital status, or sex of such persons except as provided in Section 12940 of the Government Code, and every contractor for public works violating this section is subject to all the penalties imposed for by violation of this chapter”.

10. In accordance with the provisions of Article 5, Chapter l, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part l, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the CONTRACTOR is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Worker’s Compensation Insurance.

The undersigned CONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against Liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the WORK of this Agreement.

11. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1775 of the Labor Code of the State of California. The CONTRACTOR shall, as a penalty to the OWNER, forfeit fifty dollars ($50.00) for each calendar day, or portion thereof, for each workman paid less than the prevailing rates for such work or craft in which such workman is employed for any public work done under the Contract by him or by any SUBCONTRACTOR under him. The difference between such prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than a prevailing wage rate, shall be paid to each workman by the CONTRACTOR.

12. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1776 of the Labor Code of the State of California. The CONTRACTOR shall keep and require that all SUBCONTRACTORS keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice worker or other employee employed by him in connection with public work. Such payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of the CONTRACTOR by the OWNER, its officers and agents and to the representatives of the Division of Labor Law Enforcement of the State Department of Industrial Relations. In the event of non-compliance with the requirements of Section 1776, the CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects the CONTRACTOR must comply. Should non-compliance still be evident after the ten (10) day period, the CONTRACTOR shall, as a penalty to the OWNER forfeit twenty-five dollars ($25.00) for each calendar day, or portion thereof, for each worker until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.

13. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the CONTRACTOR or any SUBCONTRACTOR under him. It is the CONTRACTOR’S responsibility to ensure compliance by both itself and all SUBCONTRACTORS.

Section 1777.5 provides, in part, as follows:

The CONTRACTOR or SUBCONTRACTOR, if he is covered by this section, upon the issuance of the approval certificate, or if he has been previously approved in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeyman stipulated in the apprenticeship standards. Upon proper showing by the CONTRACTOR that he employs apprentices in the craft or trade in the State on all of his/her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by a journeyman, or in the land surveyor classification, one apprentice for each five journeyman, the Division of Apprenticeship Standards may grant a certification exempting the CONTRACTOR from the one (1) to five (5) hourly ratio as set forth in this section. This section shall not apply to contracts of general CONTRACTORS or to contracts of specialty contractors not bidding for work through a general or prime CONTRACTOR, when the contracts of general CONTRACTORS, or those specialty CONTRACTORS involve less than thirty thousand dollars ($30,000). Any work performed by a journeyman in excess of eight hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio required by this section.

Apprenticeable craft or trade, as used in this section, shall mean a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the Apprenticeship Council. The joint apprenticeship committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting a CONTRACTOR from the 1 to 5 ratio set forth in this section when it finds that any one of the following conditions is met:
(a) In the event unemployment for the previous three-month period in such area exceeds an average of 15 percent, or
(b) In the event the number of apprentices in training in such area exceeds a ratio of 1 to 5, or (c) If there is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either (1) on a statewide basis, or (2) on a local basis, or
(d) If assignment of an apprentice to any work performed under a public works contract would create a condition which should jeopardize his life or the life, safety, or property of fellow employees, or the public at large or if the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When such exemptions are granted to an organization which represents CONTRACTORS in a specific trade from the 1 to 5 ratio on a local or statewide basis the member CONTRACTORS will not be required to submit individual applications for approval to local joint apprenticeship committees, provided they are already covered by the local apprenticeship standards.

The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in apprenticeable trade on such contracts and if other CONTRACTORS on the public work site are making such contributions. The CONTRACTOR, and any SUBCONTRACTOR under him, shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.

Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Division of Apprenticeship Standards. Consult the white pages of your telephone directory under California, State of, Industrial Relations, Apprenticeship Standards, for the telephone number and address of the nearest office. Willful failure by the CONTRACTOR to comply with the provisions of Sections 1777.5 will subject the CONTRACTOR to the penalties set forth in Section 1777.7 of the Labor Code.

14. Pursuant to California Labor Code Section 1813, eight hours in any one calendar day and forty (40) hours in any calendar week shall be the maximum hours any workman is required or permitted to work, except in cases of extraordinary emergency caused by fires, flood, or danger to life and property.

The CONTRACTOR doing the work, or his duly authorized agent, shall file with OWNER a report, verified by his oath, setting forth the nature of the said emergency, which report shall contain the name of said worker and the hours worked by him on the said day, and the CONTRACTOR and each SUBCONTRACTOR shall also keep an accurate record showing the names and actual hours worked of all workers employed by him in connection with the work contemplated by this Agreement, which record shall be open at all reasonable hours to the inspection of the OWNER, or its officer or agents and to the Chief of all Division of Labor Statistics and Law Enforcement of the Department of Industrial Relations, his deputies or agents; and it is hereby further agreed that said CONTRACTOR shall forfeit as a penalty to the OWNER the sum of Twenty-Five Dollars ($25.00) for each laborer, workman or any SUBCONTRACTOR under him for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of this stipulation.

Overtime and shift work may be established as a regular procedure by the CONTRACTOR with reasonable notice and written permission of the OWNER. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 P.M. and 7:00 A.M. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

CONTRACTOR agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays and weekdays. Costs of overtime inspection will cover engineering, inspection, general supervision and overhead expenses which are directly chargeable to the overtime work. CONTRACTOR agrees that OWNER shall deduct such charges from payments due the CONTRACTOR.

15. The CONTRACTOR shall comply with Division 2, Chapter 4, Part 1 of the Public Contract Code relating to subletting and subcontracting, specifically included but not limited to Sections 4104, 4106, and 4110, which by this reference are incorporated into this Agreement as though fully set forth herein.

16. The CONTRACTOR and the OWNER agree that changes in this Agreement or in the work to be done under this Agreement shall become effective only when written in the form of a supplemental agreement or change order and approved and signed by the OWNER and the CONTRACTOR. It is specifically agreed that the OWNER shall have the right to request any alterations, deviations, reductions or additions to the contract or the plans and specifications or any of them, and the amount of the cost thereof shall be added to or deducted from the amount of the contract price aforesaid by fair and reasonable valuations thereof.

This contract shall be held to be completed when the work is finished in accordance with the original plans and specifications as amended by such changes. No such change or modification shall release or exonerate any surety upon any guaranty or bond given in connection with this contract.

17. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this AGREEMENT, except such loss or damage caused by the sole active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation, reasonable legal counsel fees, expert fees, and all other costs and fees of litigation.

The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Contractor agrees to obtain or cause to be obtained executed defense and indemnity agreements with provisions identical to those set forth in this Section from each and every Subcontractor and Subconsultant, of every Tier. In the event the Contractor fails to do so, Contractor agrees to be fully responsible to provide such defense and indemnification according to the terms of this Section.

18. Contractor must comply with the insurance requirements as described in the section “INSURANCE REQUIREMENTS FOR CONTRACTOR”, pages 38-40 of the Contract Documents.

19. Amendments- Any changes to this Agreement requested by either City or Steve Dovali Construction, Inc. may only be effected if mutually agreed upon in writing by duly authorized representatives of the parties hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such writing.

20. Termination.

A. This Agreement may be terminated at any time by either party upon fifteen (15) calendar days written notice. In the event the Agreement is terminated by either party, Steve Dovali Construction, Inc.shall be compensated for services performed to the date of termination based upon the compensation rates and subject to the maximum amounts payable agreed to together with such additional services performed after termination which are authorized in writing by the City representative to wind up the work performed to date of termination.

B. City may immediately suspend or terminate this Agreement in whole or in part by written notice where, if in the determination of City, there is:

1. An illegal use of funds by Steve Dovali Construction, Inc.;

2. A failure by Steve Dovali Construction, Inc.to comply with any material term of this Agreement;

3. A substantially incorrect or incomplete report submitted by Steve Dovali Construction, Inc. to City.

In no event shall any payment by City or acceptance by Steve Dovali Construction, Inc. constitute a waiver by such party of any breach of this Agreement or any default which may then exist on the part of either party. Neither shall such payment impair or prejudice any remedy available to either party with respect to such breach or default. City shall have the right to demand of Steve Dovali Construction, Inc. the repayment to City of any funds disbursed to Steve Dovali Construction, Inc. under this Agreement which, as determined by the appropriate court or arbitrator, were not expended in accordance with the terms of this Agreement.

Notice of termination shall be mailed to the City:

City of Madera
Engineering Department
428 E. Yosemite Avenue
Madera, Ca 93638
To the Contractor Steve Dovali Construction, Inc.

21. Notices. All notices and communications from the Steve Dovali Construction, Inc.shall be to City's designated Project Manager or Principal-In-Charge. Verbal communications shall be confirmed in writing. All written notices shall be provided and addressed as soon as possible, but not later than thirty (30) days after termination.

22. Compliance With Laws- City shall comply with all Federal, State and local laws, ordinances, regulations and provisions applicable in the performance of City’s services.

Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply, unless otherwise expressly stated.

23. Attorneys’ Fees/Venue- In the event that any action is brought to enforce the terms of this Agreement, the party found by the court to be in default agrees to pay reasonable attorneys’ fees to the successful party in an amount to be fixed by the Court. The venue for any claim being brought for breach of this Agreement shall be in Madera County or as appropriate in the U.S. District Court for the Eastern District of California, located in the City of Madera.

24. Governing Law- The laws of the State of California shall govern the rights and obligations of the parties under the Agreement, including the interpretation of the Agreement. If any part of the Agreement is adjudged to be invalid or unenforceable, such invalidity shall not affect the full force and effect of the remainder of the Agreement.

25. City’s Authority- Each individual executing or attesting to this Agreement on behalf of the City hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation’s articles of incorporation or charter and bylaws; (ii) that this Agreement is binding upon such corporation; and (iii) that Contractor is a duly organized and legally existing municipal corporation in good standing in the State of California.

26. Contractor’s Legal Authority - Each individual executing or attesting this Agreement on behalf of Steve Dovali Construction, Inc.hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that Steve Dovali Construction, Inc.is a duly organized and legally existing corporation in good standing in the State of California.

27. Remedies for Default. Failure by a party to perform any term, condition or covenant required of the party under this Agreement shall constitute a “default” of the offending party under this Agreement. In the event that a default remains uncured for more than ten (10) days following receipt of written notice of default from the other party, a "breach" shall be deemed to have occurred. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.

28. Independent Contractor. In performance of the work, duties, and obligations assumed by the Contractor under this Agreement, it is mutually understood and agreed that the City, including any and all of City’s officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venture, partner, or associate of City. Furthermore, City shall have no right to control or supervise or direct the manner or method by which City shall perform its work and functions. The City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.

Because of its status as an independent contractor, City shall have absolutely no right to employment rights and benefits available to City employees. City shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, City shall be solely responsible and hold City harmless from all matters relating to payment of City’s employees, including compliance with Social Security, withholding and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, City may be providing services to others unrelated to City or to this Agreement.

29.Sole Agreement- This instrument constitutes the sole and only Agreement between City and Steve Dovali Construction, Inc.in connection to the Project and correctly sets forth the obligations of the City and Steve Dovali Construction, Inc.to each other as of its date. Any Agreements or representations in connection with the Project, not expressly set forth in this instrument are null and void.

30. Assignment-Neither the Steve Dovali Construction, Inc.nor City will assign its interest in this Agreement without the written consent of the other.
31 This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in THREE copies, each of which shall be deemed an original on the date first above written.

City of Madera
Herein Called OWNER
By:

Cecelia Gallegos, Mayor
APPROVE AS TO FORM:

Shannon L. Chaffin, City Attorney
ATTEST:

Alicia Gonzales, City Clerk
BY: _________________
Herein Called CONTRACTOR
BY:
_________________, Secretary
Federal Tax I.D. No. ___________
Contractor License Number = _________
DIR Registration Number = ____________
NOTE: This Notary Acknowledgment on the following page is required for verification of Contractor’s signature.

Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

California Notary acknowledgement required to be attached.

Attachment 2
Chart showing water use in the City since 2000
0 10,000
20,000
30,000
40,000
50,000
60,000
70,000
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
2000200120022003200420052006200720082009201020112012201320142015201620172018201920202021202220232024 City Population
Acre Feet of Water
Year
Water Usage and Population in City since 2000
Acre Feet Population

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Landscape Maintenance Agreement within State Right-of Way on Route 145 within the City RECOMMENDATION:

Adopt a Resolution Concurring with an Update to the Existing Landscape Maintenance Agreement within State Right-of-Way on State Route (SR) 145 within the City of Madera (Agreement)
SUMMARY:

As part of the Sienna Estates Phase II Subdivision off-site improvements on SR 145 (Yosemite Avenue) (Project), Caltrans is seeking concurrence to changes to an existing Agreement (Attachment 1) which are represented by an expanded Exhibit A (Exhibit). The expanded Exhibit illustrates new landscape areas on SR 145 between a point approximately 1,850 feet northeast and a point 2,850 feet of Storey Road Concurrence with this Exhibit formalizes the City’s commitment to maintaining new landscape installed as part of the Project that was requested by the City.

The Sienna Estates Tentative Subdivision Map No. TSM VIII-04-18 was originally approved on January 11, 2005 by the City’s Planning Commission. It has been subject to a number of actions since that time that are not relevant to this action beyond the anticipation that the subdivision continues to progress to a point where it is anticipated that both phases will be in a position to continue development in the next six to nine months. Off-site improvements on SR 145 are required as part of the overall off-site improvements for the Project.

DISCUSSION:

The updated Exhibit to the Agreement used by Caltrans is, to staff’s knowledge, a standard agreement that is intended to allow for a simplified process by which additional areas of landscape are added to the City’s responsibility to maintain. Utilizing the process presented to B-9
the City means that Caltrans does not need to formally amend an agreement. This method apparently results in substantial savings for Caltrans in terms of time. The method, however, does not preclude the necessity that staff bring the update to Council for approval given the magnitude of the commitment.

The original Agreement dated September 1, 2021 was prepared as a result of the construction of the EZ Trip Gas Station (EZ Trip) construction at Pecan Avenue and Madera Avenue/SR 145. The Agreement, along with an April 16, 2025 update, associated with planned landscaping on Yosemite Avenue in downtown Madera states that the City is responsible for maintaining landscaping in areas identified in the Exhibit. While this Agreement states the City is responsible, the responsibility varies depending on the type of project for which the landscaping was constructed. In this case, the landscaping will be maintained as part of one of the City’s Landscape Maintenance District Zones.

The updated Exhibit and signature on the concurrence letter associated with the Project reflects the City’s acceptance of its responsibility to maintain landscaping, streetlights and sidewalk adjacent to the Sienna Estates subdivision.

FINANCIAL IMPACT:

There will be no impact to the General Fund due to landscape maintenance as the area will be included in the City’s Landscape Maintenance District Zone 45A.

Similar to other City owned streets within the City, lighting will be the responsibility of the City utilizing those funding sources already utilized. Depending on the fiscal year budget, there may be time when General Fund is utilized.

Sidewalk maintenance is typically the responsibility of properties immediately adjacent to the sidewalk in conformance with California Vehicle Code (CVC). Maintenance responsibility adjacent to subdivisions while clear from a CVC standpoint, is less clear from a practical standpoint. As such, maintenance, may at some point be borne by the General Fund.

ALTERNATIVES:

Not sign the letter – This would likely result in Caltrans not approving of construction of Project off-site improvements.

ATTACHMENTS:

1. Existing Agreement

2. Resolution – Approval of Update to Existing Landscape Maintenance Agreement Exhibit A – Concurrence Letter and Exhibit A
Attachment 1
Existing Agreement

Attachment 2
Resolution
RESOLUTION NO. 25-______

A RESOLUTION CONCURRING WITH UPDATE TO EXISTING LANDSCAPE

MAINTENANCE AGREEMENT WITHIN STATE RIGHT OF WAY ON ROUTE 145 WITHIN THE CITY OF MADERA
WHEREAS, the City and State of California Department of Transportation (Caltrans) agree that landscape, street lighting and sidewalks within Caltrans right-of-way are to be maintained by the City of Madera; and
WHEREAS, in recognition of the City’s Conditions of Approval associated with the Sienna Estates subdivision that require street improvements including landscaping, streetlighting and sidewalks in Caltrans right-of-way, Caltrans has requested City accept responsibility for maintenance through a concurrence letter executed by the City; and WHEREAS, the City desires to enter into this agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The Concurrence letter is approved and attached as “Exhibit A”. A copy of the Agreement shall be kept on file in the office of the City Clerk.

3. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Concurrence Letter
“Provide a safe and reliable transportation network that serves all people and respects the environment” DISTRICT 6 OFFICE
1352 WEST OLIVE AVENUE
P.O. BOX 12616
FRESNO, CA 93778-2616
(559) 488-4057 | FAX (559) 488-4195 | TTY 711
www.dot.ca.gov
May 20, 2025
Ms. Cecelia Gallegos
Mayor
City of Madera
205 W 4th Street
Madera, CA 93637
Dear Mayor Gallegos:

City and State have entered into a Landscape Agreement Maintenance on September 1, 2021, subsequently amended on February 7, 2025. As part of the Sienna Estate Development, City is proposing to plant landscaping on Route 145, PM

11.49/11.69. State would like to update the Exhibit A of the Landscape Maintenance Agreement to reflect changes in the roadway system. Attached is an Exhibit A for your review. If you are agreeable to the changes, please concur by sign and date at the bottom of this letter and return this letter to Daniel Lum. if you have any questions or concerns, please contact Daniell Lum at (559) 383-5201.

Sincerely,

JOHN LIU
Deputy District Director, Maintenance and Operations
Attachment

1. Exhibit A

2. Landscape Maintenance Agreement

3. February 7, 2025 Amend Letter
DL/JL
_________________________________________ ________________ Cecelia Gallegos, Mayor Date
City of Madera
I
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SIDEWALK AREA TO BE

MAINTAINED BY CITY
• •
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PECAN AVENUE
<AVENUE 13>
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S MADERA AVENUE (SR 145)
PAGE 1 OF 7

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
5/0/05
PAGE OF

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
5/0/05
LANDSCAPE AREA TO #E MAINTAINTED #Y CITY SAFETY

LIG)TING IS NOT PART OF T)IS AGREEMENT AGREEMENT

PAGE OF
MATC) LINE PAGE 4

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
5/0/05
LANDSCAPE AREA TO #E MAINTAINTED #Y CITY SAFETY

LIG)TING IS NOT PART OF T)IS AGREEMENT AGREEMENT

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
MATC) LINE PAGE 5
MATC) LINE PAGE
PAGE 4 OF
5/0/05
LANDSCAPE AREA TO #E MAINTAINTED #Y CITY SAFETY

LIG)TING IS NOT PART OF T)IS AGREEMENT AGREEMENT

PAGE 1 OF
PAGE 5 OF
MATC) LINE PAGE 4

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
5/0/05
LANDSCAPE AREA TO #E MAINTAINTED #Y CITY SAFETY

LIG)TING IS NOT PART OF T)IS AGREEMENT AGREEMENT

PAGE 6 OF
LANDSCAPE AREA TO #E MAINTAINTED #Y CITY SAFETY

LIG)TING IS NOT PART OF T)IS AGREEMENT AGREEMENT

EXHIBIT A

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
Mad 145, PM 8.06/10.19
5/0/05
L
I

CENSED LANDSCAPE ARCH I TEC
T

STATE OF CAL I FORNIA
JOHN M. VALENT INO

EXHIBIT A
43 EA4T :04E.ITE A7E/6E

43 EA4T :04E.ITE A7E/6E

1A(E 0'

FOR CITY OF MADERA

LANDSCAPE MAINTENANCE AGREEMENT
SR 145 PM 11.49/11.69

/ 10 8/O A;6RE DS. TO
/ 10 E/O INDIGO DS.
5/0/05
AREA TO #E MAINTAINED #Y CITY

Amendment 2 to the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, regarding R-94 Bid Package 3 – Sidewalk Improvements at Various Locations RECOMMENDATION:

Adopt a Resolution Amending the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, in the amount of $60,320 for preparation of Land Description packages
SUMMARY:

The City Council (Council), at its August 3, 2022 meeting, awarded a contract to O’Dell Engineering for the design of Sidewalk Improvements at Various Locations (Project). Council may recall that the City received an Affordable Housing and Sustainable Communities (AHSC) Grant for offsite improvements and programs related to the housing project at 5th and C Streets. The City received $3.6 million for offsite improvements and this item is part of this project.

To construct all the sidewalks in the Project, a total of 36 minor right- of-way (ROW) takes are required. The original agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, included preparation of 10 Land Description packages and this amendment would add 26 additional Land Description packages for a total of 36 to the consultant’s scope which is necessary for ROW acquisition.

DISCUSSION:

A Request for Proposals (RFP) was issued for engineering services to assist the City as part of this project on August 3, 2022. The City received three proposals, and O’Dell Engineering was awarded the contract. O‘Dell Engineering was later acquired by Westwood Professional Services (Westwood). This change will be reflected in all future amendments or agreements with the consultant.

Approved by:
_________________________________
Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
Approved by:
_________________________________
Keith Helmuth, City Engineer
_________________________________
B-10
On December 4th, 2024, Council approved Amendment No. 1 to the contract adding $15,900 for the design of additional sidewalks and adding a 10 percent contingency to the project per standard.

During the final design phase, staff identified 36 locations that require ROW acquisition. Of those 36 locations, 14 are in the Phase 2 portion of the project which is currently being constructed.

The rest are in Phase 1 which is within Caltrans ROW. The original scope of work included the preparation of 10 land description packages prepared by a California licensed Professional Land Surveyor. To complete the project an additional 26 land description packages must be added to the consultant’s scope of work. The amendment to the agreement adds an additional $60,320 to the contract with O’Dell Engineering for the preparation of the additional land description packages.

Staff has verified the availability of funds to support the added cost. It is, therefore, the staff’s recommendation to amend the agreement, resulting in an adjusted contract amount of $478,564.00 with Westwood. Adjustments to the contract scope of work by value are shown in Table 1. The adjustment to contract cost is shown on Table 1 Table 1: Amendments To Date and Proposed
Description Cost
Original Contract $402,344
Amendment No. 1 Additional Sidewalk $15,900
Amendment No. 2 ROW Packages (this item) $60,320
Total Amended Contract $478,564
FINANCIAL IMPACT:

There is no fiscal impact to the City’s General Fund. Funds for additional ROW packages will come from programmed LTF funds in the projects CIP Budget.

ALTERNATIVES:

As an alternative, the Council may elect to reject the proposed amendment to the Contract to Westwood which could result in delays in completing the project in advance of Caltrans Road Diet Project on SR145.

ATTACHMENTS:

1. Resolution
Exhibit A: Amendment No. 2
Exhibit A: Proposed Change Order 2
Attachment 1
Resolution
RESOLUTION NO. 25-
AMENDMENT NO. 2 TO THE AGREEMENT WITH WESTWOOD
PROFESSIONAL SERVICES, INC. (FORMERLY O’DELL ENGINEERING) FOR

THE PREPARATION OF ADDITIONAL LAND DESCRIPTION PACKAGES, CITY PROJECT NO. R-94 BID PACKAGE 3 SIDEWALK IMPROVEMENTS AT VARIOUS LOCATIONS, AHSC PROJECT NO. 19-AHSC-12760
WHEREAS, on August 3, 2022 the City Council (Council) adopted Resolution No. 22-118 approving an agreement with O’Dell Engineering for the engineering design of Bid Package 3 Sidewalk Improvements at Various Locations, City Project No. R-94, AHSC Project No. 19- AHSC-12760, hereinafter referred to as “the Project”; and WHEREAS, O’Dell Engineering was acquired by Westwood Professional Services, Inc. (Westwood); and
WHEREAS, the City approved amendment No. 1 adding an additional $15,900 to the original contract,
WHEREAS, the City requested to add preparation of additional land description services to the contract; and
WHEREAS, Westwood submitted a proposal for the additional work in the amount of $60,320 for addition of sidewalk design; and
WHEREAS, the contract needs to be increased $60,320 to cover the cost of Amendment No. 2.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Council approves Amendment No. 2 to the Agreement with Westwood, formally O’Dell Engineering, a copy of which is attached hereto as Exhibit A and Incorporated by reference.

3. The Contract amount is increased to $478,564.

4. This Resolution is effective immediately upon adoption. *******

Exhibit A
Amendment No. 2

AMENDMENT NO. 2 TO THE AGREEMENT WITH WESTWOOD
PROFESSIONAL SERVICES, INC., FORMERLY O’DELL ENGINEERING,

FOR THE PREPARATION OF ADDITIONAL LAND DESCRIPTIONS

FOR SIDEWALK IMPROVEMENTS AT VARIOUS LOCATIONS IN
MADERA, CITY PROJECT NO. R-94, AHSC AGREEMENT NO. 19-
AHSC-12761
This Amendment No. 2 to Agreement with O’Dell Engineering for the preparation of additional land descriptions for Sidewalk Improvements at Various Locations in Madera, City Project No. R94, AHSC Agreement No. 19-AHSC-12761 (Agreement) between the City of Madera (City) and Westwood, Formally O’Dell Engineering, (Consultant) is entered into this 18th day of June, 2025.

RECITALS
WHEREAS, CITY and O’Dell Engineering entered into an agreement dated August 3, 2022 for design services for Bid Package 3 Sidewalk Improvements at Various Locations, City Project No. R-94, AHSC Project No. 19-AHSC-12760 (Project).

WHEREAS, O’Dell Engineering was acquired by Westwood Professional Services, Inc; and WHEREAS, the City approved amendment No. 1 adding $15,900 to the original contract; and
WHEREAS, the City requested changes to the Consultant’s scope of work to add additional land descriptions; and
WHEREAS, Amendment No. 2 to Agreement is necessary to revise the scope of work, compensation, and schedule for the additional engineering services.

AGREEMENT
In consideration of the recitals listed above and the mutual obligations of the parties herein, CITY and CONSULTANT agree that the Agreement for Engineering Design Services for the Project dated August 3, 2022 between CITY and CONSULTANT shall be amended as follows:

SECTION 1. ARTICLE I. STATEMENT OF WORK A. SCOPE OF SERVICES shall be amended by adding the following:

CONSULTANT shall provide professional services as set forth in Exhibit A “Proposed CCO 2”, attached hereto and incorporated herein by reference.

CONSULTANT accepts full responsibility for the scope of services provided by sub-consultants necessary for delivery of the project. CONSULTANT shall comply with applicable City of Madera design standards and requirements as directed by the City and applicable State and Federal requirements.

SECTION 3. ARTICLE VI. ALLOWABLE COSTS AND PAYMENTS shall be amended by adding the following:

E. The total amount payable by CITY shall not exceed $518,798.4.

F. The basic fee for additional work listed in EXHIBIT A “Proposed CCO 2”, attached hereto and incorporated herein by reference, for the work tasks itemized in the Scope of Work is $60,320.00.

G. City and Consultant agree on the rates shown in EXHIBIT A “Proposed CCO 2” and that the hourly rates shall be valid through January 1, 2026. It is understood and agreed by both parties that all expenses incidental to Consultant’s performance of services, including travel expenses, are included in the basic fee shown in EXHIBIT A.

SECTION 4. ARTICLE IV. PERFORMANCE PERIOD
A. The time for performance of this Agreement shall be extended until August 1, 2026.

SECTION 5. Except as set forth in this Amendment No.2 all other terms and conditions in the Agreement shall remain in full force and effect.

In witness hereof, CITY and CONSULTANT have executed this Amendment No. 2 to the Agreement on the date first written above.

CITY OF MADERA Westwood Professional Services, Inc.

By: __________________________ By: __________________________________ Cece Gallegos, Mayor Dylan Crawford
Title: _____________________

APPROVED AS TO LEGAL FORM

By: __________________________
Shannon L. Chaffin, City Attorney
____________________________
ATTEST: Taxpayer ID Number
By: _________________________
Alicia Gonzales, City Clerk

EXHIBIT A
Proposed CCO 2
7110 N. Fresno St, Suite 160
Fresno, CA 93720
main (559) 451-0395
6/10/2025
Proposal for Additional Services: Madera Sidewalk Project (R0056461.00)

Page 1 of 1 ends

Supplemental Land Surveying Services Proposal
Task 1: Additional Land Description Packages
a. Prepare up to twenty-six (26) land description packages, including: a written description, a plat (exhibit), and closure report (if applicable) per package. b. Each land description package will support one acquisition type from a single owner across all contiguously owned legal parcels.

DELIVERABLES
 Land description packages signed and stamped by a California licensed Professional Land Surveyor.

Client to Provide
• Title services.

Assumptions
• Scope does not include survey monument preservation as defined and required by Section 8771 of the Professional Land Surveyors’ Act.
• Scope does not include special title research, preparation of chain-of-title, and research of documents not maintained in the records of the County Surveyor or County Clerk and Recorder.
• Scope does not include land title research needed to establish right-of-way ownership, or right-of-way status as a fee ownership or easement right. • Scope does not include setting of property corner monuments or other marks on old or new property lines.
• Scope does not include preparation of a Record of Survey map or corner record.

Cost Proposal
Task Description Unit Cost Quantity Total
1 Land Description Packages $ 2,320.00 26 $60,320.00
Fees are valid for 90 calendar days from the date listed on the cover sheet of the proposal. All time and material basis work (including additional services, if any) will be performed pursuant to the active fee schedule unless otherwise negotiated or approved.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Lions Town & Country Park Restroom Renovation Project No. Invitation for Bid (IFB) 202324-05
RECOMMENDATION:

Staff recommend that the City Council approve Minute Order approving:

1. Acceptance of the Lions Town & Country Park (LT&C) Restroom Renovation Project, located at 2300 Howard Road, Madera, CA 93637, specifically restrooms located between Ballfields 1 & 2.

2. The Recording of Notice of Completion.

3. The release of retention 35 days after the recording of the Notice of Completion.

SUMMARY:

On January 17, 2024, the City Council approved the award of IFB 202324-05 to David J. Boyle Electric Shop for $164,000 to remodel one of the restrooms at LT&C. The scope of work included the comprehensive renovation of the restroom building interiors, replacement of all restroom toilet fixtures and dispensers, restroom partitions, new flooring, interior lighting, and replacement of all plumbing connections. The exterior included painting of the building, entrance improvements, exterior lighting, and replacement of concrete walkways.

The renovation of the restrooms was done in accordance with Accessibility and ADA code requirements and inspected for compliance by a Certified Access Specialist (CASp) per State of California guidelines.

B-11
All parties agree that the project can be recommended for acceptance by the Council and a Notice of Completion recorded thereafter.

DISCUSSION:

On December 21, 2023, the City received three bids in response to IFB 202324-05 for contractor services aimed at renovating the existing restroom at LT&C, specifically the restrooms located between Fields 1 & 2. The scope of work included the comprehensive renovation of the restroom interior along with the painting of its exterior, and concrete work around the immediate restroom facility.

Funding for restroom renovations comes from the State of California Department of Parks & Recreation, Per Capita Grant Program funded by Proposition 68. The City was appropriated $177,952 for an eligible capital outlay-related project. This renovation project aligns with the grant's criteria, focusing on enhancing the restroom and acknowledging the restroom as a highly utilized restroom, necessitating capital improvements.

To proceed with the renovations, staff prepared IFB No. 202324-05. The IFB was released on November 18, 2023, with bids due on Thursday, December 21, 2023. A notice inviting bids was duly published in the Madera Tribune on November 18 and 25, 2023.

In accordance with the requirements set forth in the contract documents, the lowest responsive bidder was determined as David J. Boyle Electrical Shop, with a bid of $164,000.

Key milestones thereafter are as follows:
 January 17, 2024: The Council approved a Construction Agreement with David J. Boyle Electrical Shop for $164,000.
 January 19, 2024: A Notice of Award was executed.
 February 5, 2024: A Notice to Proceed was executed.
 February 12, 2024: Project start date.
 October 15, 2024: Substantial Completion was issued on, pending final approval of ADA compliance.

After the Substantial Completion, City staff addressed several issues necessary to bring the project to completion. A Certified Access Specialist (CASp) was engaged to assess compliance with ADA requirements. Upon inspection, it was determined that several items required correction.

Final Accessibility and ADA inspections were conducted on May 7, 2025, by the CASp Specialist and City staff. On May 20, 2025, City staff performed inspections of the installations as required for compliance by the building permit.

FINANCIAL IMPACT:

Funding for the restroom renovation comes from the Proposition 68 award. A total of $177,952 was awarded to the City, focusing on new capital outlay projects or direct rehabilitation of existing infrastructure and enhancing outdoor access within communities. To date, expenses associated with Proposition 68 expenditure are captured in Table 1.

Table 1: Proposition 68 – For Lions Town & Country Park Restroom Renovation Project Expenditure/Encumbered to Date
Item Amount
David J. Boyle Electric Shop Award $164,000
Contract Change Order No. 1a $23,401
Total Project Cost $187,401 a Contract Change Order No. 1 is attached to this document With additional cost associated with the completion of the project, due primarily to accessibility and concrete related items, the contractor submitted a change order totaling $23,401. The Proposition 68 award will cover the project cost up to $177,952, with the remaining balance of $9,449 paid out of the Parks Grant Fund.

ALTERNATIVES:

As an alternative, the Council may elect to reject the Notice of Completion with due cause.

Rejection would result in the staff’s inability to record the Notice of Completion until addressing Council concerns, if any.

ATTACHMENTS:

1. Notice of Completion

2. Photos of the Newly Renovated Lions Town & Country Park Restroom Between Ballfields 1 & 2

3. Change Order Number 1
ATTACHMENT 1
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee ____________________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated :ŽƐĞƉŚ,ĞďĞƌƚ
WĂƌŬƐΘŽŵŵƵŶŝƚǇ^ĞƌǀŝĐĞƐŝƌĞĐƚŽƌ
________________________________________________

CITY OF MADERA

Page 2 of 2 ends

State of California
County of Madera
:ŽƐĞƉŚ,ĞďĞƌƚ͕ďĞŝŶŐĚƵůǇƐǁŽƌŶƐĂǇƐ͗,ĞŝƐƚŚĞŝƚǇŽĨDĂĚĞƌĂWĂƌŬƐΘŽŵŵƵŶŝƚǇ^ĞƌǀŝĐĞƐŝƌĞĐƚŽƌ͕ƚŚĞ ĐŽƌƉŽƌĂƚŝŽŶ ƚŚĂƚĞǆĞĐƵƚĞĚƚŚĞĨŽƌĞŐŽŝŶŐŶŽƚŝĐĞĂƐŽǁŶĞƌŽĨƚŚĞĂĨŽƌĞƐĂŝĚŝŶƚĞƌĞƐƚŽƌĞƐƚĂƚĞŝŶƚŚĞƉƌŽƉĞƌƚǇ ƚŚĞƌĞŝŶĚĞƐĐƌŝďĞĚ͖ƚŚĂƚŚĞŵĂŬĞƐƚŚŝƐǀĞƌŝĨŝĐĂƚŝŽŶŽŶďĞŚĂůĨŽĨƐĂŝĚĐŽƌƉŽƌĂƚŝŽŶ͖ƚŚĂƚŚĞŚĂƐƌĞĂĚƐĂŝĚŶŽƚŝĐĞ ĂŶĚŬŶŽǁƐƚŚĞĐŽŶƚĞŶƚƐƚŚĞƌĞŽĨ͕ĂŶĚƚŚĂƚƚŚĞĨĂĐƚƐŚĞƌĞŝŶƐƚĂƚĞĚĂƌĞƚƌƵĞ͘ (Signature of Officer)

CITY OF MADERA
_______________________________________________________ :ŽƐĞƉŚ,ĞďĞƌƚ
WĂƌŬƐΘŽŵŵƵŶŝƚǇ^ĞƌǀŝĐĞƐŝƌĞĐƚŽƌ
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the ___________ day of _____________________, 202ϱ by :ŽƐĞƉŚ ,ĞďĞƌƚ, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

ATTACHMENT 2
Photos Below Showcase the Renovated Lions Town & Country Park Restroom Areas

ATTACHMENT 3
$IBOHF0SEFS/VNCFS

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
_________________________________ Agenda Number: ___________ Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Program Period 2025-2028 Title VI Plan for Public Transit Services RECOMMENDATION:

Adopt a Resolution approving the City’s Program Period 2025-2028 Title VI Plan regarding policies and procedures to assure nondiscrimination in public transit services SUMMARY:

The City of Madera (City) is a recipient of Federal Transit Administration (FTA) funds and is required to ensure that its transit services comply with Title VI regulations. To demonstrate this compliance, the City must submit an updated Title VI program every three years. To meet that requirement, staff proposes approval of the Program Period 2025-2028 Title VI Plan for the City’s Transit program, known as Madera Metro. This plan describes policies and procedures that ensure nondiscrimination when offering transit services to the public.

DISCUSSION:

The purpose of the Title VI Plan is to establish guidelines that effectively monitor and ensure the City’s Madera Metro transit services comply with FTA Title VI requirements.

Staff has prepared the Program Period 2025-2028 Title VI Plan in compliance with U.S.

Department of Transportation Title VI regulations, 49 Code of Federal Regulations (CFR) part 21.

Title VI is a federal statute and provides that “no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance”. The City is committed to creating and maintaining a public transportation system that is free of all forms of discrimination. The City will take necessary preventive corrective and disciplinary actionsto stem behavior that violates this policy or the rights and privileges it is designed to protect.

B-12
Adoption of the Title VI plan will help ensure that the City’s Transit programs, policies, and activities comply with Title VI Regulations (49 CFR Part 21) and with Limited English Proficient (LEP) Persons requirements (70 FR 74087, December 14, 2005). The LEP is included in the attached Title VI Plan.

The current Title VI Plan covers the Program Period between 2022-2025. The proposed Plan for Program Period 2025-2028 was updated with the following changes to ensure ongoing compliance with program requirements:

1. Pictures of public notices were added to the Plan.

2. Title VI forms and notices were translated into Spanish.

3. The Transit Advisory Board (TAB) demographic makeup was incorporated into the Plan (versus including it as an attachment).

4. The outreach activities were updated to reflect what current staff has participated in.

5. The Vehicle Headway Standards was updated to match the current number of routes.

A TAB meeting was held on June 9, 2025, at which staff shared and discussed the proposed Title VI Plan. The TAB members concurred with the Plan as presented and had no suggestions for staff.

FINANCIAL IMPACT:

As a recipient of federal funds, adoption of/conformance with Title VI Plan requirements is mandatory to continue receiving FTA funds.

ALTERNATIVES:

As an alternative, Council may choose to not approve the Resolution and Title VI Plan. As a result, City of Madera, Madera Metro would be out of compliance with the FTA Title VI regulations, 49 Code of Federal Regulations (CFR) Part 21 and unable to ensure transit services prohibit discrimination based on race, color, or national origin. In addition, Federal funding will be withheld, and staff would need to seek other revenue sources (potentially including General Fund) to continue providing public transit services.

ATTACHMENTS:

1. Attachment A – Resolution
a. Exhibit A – City of Madera FY 2025-2028 Title VI Plan Resolution No. 25-____

A RESOLUTION OF THE CITY COUNCILOF THE CITY OF MADERA ADOPTING THE 2025-2028 CITY OF MADERA - MADERA METRO TITLE VI PROGRAM PLAN WHEREAS, the City of Madera operates the Madera Metro Fixed Route and Dial-ARide/Paratransit Services; and WHEREAS,the City obtains financial assistance from the Federal Transit Administration (FTA) and must comply with applicable federal regulations that include Title VI regulations, 49 Code of Federal Regulations (CFR) Part 21 and;
WHEREAS, the purpose of the Title VI Program is to prohibit discrimination based on race, color, or national origin in programs and activities; and WHEREAS, the City must update its Title VI Program every three years.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Council adopts the 2025-2028 City of Madera-Madera Metro Title VI Program Plan attached as Exhibit A to this resolution and incorporated by reference

3. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * * * * * * * *
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 1

CITY OF MADERA

MADERA METRO
Title VI Program
Fiscal Years 2025 – 2028

EFFECTIVE
JUNE 2025
Adopted by the City of Madera City Council
June 18, 2025
Point of Contact
Marcela Zuniga – Grants Administrator
205 West 4th Street
Madera, CA 93638
(559) 661-3692
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 2

TABLE OF CONTENTS
INTRODUCTION............................................................................................................................ 3 Title VI Policy Statement ............................................................................................................. 3 TITLE VI GENERAL REQUIREMENTS........................................................................................... 4 TITLE VI PUBLIC NOTICE .............................................................................................................. 4 TITLE VI COMPLAINT FORMS AND PROCEDURES................................................................... 6 Title VI Complaint Procedures (English)...................................................................................... 5 Title VI Complaint Procedures (Spanish)..................................................................................... 8 Title VI Complaint Form (English)............................................................................................. 10 Title VI Complaint Form (Spanish)............................................................................................. 12

RECORD AND REPORT-RELATED TITLE VI INVESTIGATIONS, COMPLAINTS AND LAWSUITS.................................................................................................................................... 14 PUBLIC PARTICIPATION PLAN.................................................................................................. 14 Limited English Proficiency (LEP) Plan ...................................................................................... 18 LANGUAGE ASSISTANCE PLAN AND FOUR-FACTOR ANALYSIS .......................................... 17 Meaningful Access – Four Factor Analysis ............................................................................... 19 MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES ............................ 27 SUBRECIPIENT MONITORING PLAN........................................................................................ 27 TITLE VI EQUITY ANALYSIS........................................................................................................ 28 DEVELOPMENT OF SYSTEM-WIDE STANDARDS AND POLICIES ......................................... 28 System-wide Standard.............................................................................................................. 28 System-Wide Service Policies ................................................................................................... 30 Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 3
I. INTRODUCTION
The City of Madera (City) operates Fixed Route, Dial-A-Ride and ADA/Paratransit transit services (Madera Metro) throughout the City’s jurisdictional boundaries. This document has been prepared and adopted to comply with Title VI of the Civil Rights Act of 1964, including recent provisions detailed in U.S. Department of Transportation’s Federal Transit Administration Circular 4702.1B, “Title VI Requirements and Guidelines for Federal Transit Administration Recipients.”
The purpose of this Title VI Program is to establish guidelines that effectively monitor and ensure the City’s transit services are in compliance with FTA Title VI requirements.

Title VI of the Civil Rights Act of 1964 (Title VI) states that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The FTA is required to ensure that federally supported transit services and related benefits are provided consistent with Title VI. The Title VI Program requires review every three years and updates accordingly if necessary.

The City ǁŝůů ĞŶƐƵƌĞ ƚŚĂƚ ŝƚƐ ƉƌŽŐƌĂŵƐ͕ ƉŽůŝĐŝĞƐ͕ ĂŶĚ ĂĐƟǀŝƟĞƐ ĐŽŵƉůǇ ǁŝƚŚ ĞƉĂƌƚŵĞŶƚ ŽĨ dƌĂŶƐƉŽƌƚĂƟŽŶ͛Ɛ;KdͿdŝƚůĞs/ZĞŐƵůĂƟŽŶƐ;ϰϵ&ZWĂƌƚ21ͿĂŶĚǁŝƚŚ>ŝŵŝƚĞĚ ŶŐůŝƐŚWƌŽĮĐŝĞŶƚ
(LEP) Persons requirements (70 FR 74087, December 14, 2005). The City is commŝƩĞĚƚŽĐƌĞĂƟŶŐ ĂŶĚŵĂŝŶƚĂŝŶŝŶŐĂƉƵďůŝĐƚƌĂŶƐƉŽƌƚĂƟŽŶƐǇƐƚĞŵƚŚĂƚŝƐĨƌĞĞŽĨĂůůĨŽƌŵƐŽĨĚŝƐĐƌŝŵŝŶĂƟŽŶ͘dŚĞŝƚǇ will take necessary ƉƌĞǀĞŶƟǀĞ ĐŽƌƌĞĐƟǀĞ and disciplinary ĂĐƟŽŶƐ to stem behavior that violates this policy or the rights and privileges it is designed to protect.

The Title VI Program is implemented by the City’s Grant Administrator who serves as the Title VI Compliance Coordinator. The Grants Administrator oversees the Title VI Program.

TITLE VI POLICY STATEMENT
The City is committed to ensuring that no person is excluded from participation in or denied the benefits of its services based on race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended. The City’s objectives are to:
• Ensure that the level and quality of ƚƌĂŶƐƉŽƌƚĂƟŽŶ service is provided without regard to race, ĐŽůŽƌŽƌŶĂƟŽŶĂůŽƌŝŐŝŶ͘
• /ĚĞŶƟĨǇĂŶĚĂĚĚƌĞƐƐ͕ĂƐĂƉƉƌŽƉƌŝĂƚĞ͕ĚŝƐƉƌŽƉŽƌƟŽŶĂƚĞůǇŚŝŐŚĂŶĚĂĚǀĞƌƐĞŚƵŵĂŶ health and environmental ĞīĞĐƚƐ͕ including social and economic ĞīĞĐƚƐ of programs and ĂĐƟǀŝƟĞƐ on ŵŝŶŽƌŝƚǇƉŽƉƵůĂƟŽŶƐĂŶĚůŽǁ-ŝŶĐŽŵĞƉŽƉƵůĂƟŽŶƐ͘ • Promote the full and fair ƉĂƌƟĐŝƉĂƟŽŶ of all ĂīĞĐƚĞĚ ƉŽƉƵůĂƟŽŶƐ in ƚƌĂŶƐƉŽƌƚĂƟŽŶ decision making.
• Prevent the denial, ƌĞĚƵĐƟŽŶ or delay in ďĞŶĞĮƚƐ related to programs and ĂĐƟǀŝƟĞƐ that ďĞŶĞĮƚŵŝŶŽƌŝƚǇƉŽƉƵůĂƟŽŶƐŽƌůŽǁ-ŝŶĐŽŵĞƉŽƉƵůĂƟŽŶƐ͘ • Ensure meaningful access to programs and ĂĐƟǀŝƟĞƐ by persons with Limited Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 4
English WƌŽĮĐŝĞŶĐǇ(LEP).

II. TITLE VI GENERAL REQUIREMENTS
To comply with 49 CFR, ^ĞĐƟŽŶ 21.9(d), the City shall provide ŝŶĨŽƌŵĂƟŽŶ to the public regarding ƚŚĞŝƚǇ͛ƐŽďůŝŐĂƟŽŶƐas prescribed by the Kd to comply with dŝƚůĞs/ƌĞŐƵůĂƟŽŶƐĂŶĚĂƉƉƌŝƐĞ ŵĞŵďĞƌƐŽĨƚŚĞƉƵďůŝĐŽĨƚŚĞƉƌŽƚĞĐƟŽŶƐĂŐĂŝŶƐƚĚŝƐĐƌŝŵŝŶĂƟŽŶĂīŽƌĚĞĚƚŽƚŚĞŵďǇdŝƚůĞs/͘ The City informs members of the public of their Title VI ƉƌŽƚĞĐƟŽŶ rights by several means, including ƉŽƐƟŶŐ ĂdŝƚůĞs/EŽƟĐĞƚŽƚŚĞWƵďůŝĐĂŶĚComplaint Procedures and Forms. The City also provides complaint forms in English and Spanish ĂŶĚƉŽƐƚƐĂdŝƚůĞs/ďŝůŝŶŐƵĂůŶŽƟĐĞĨŽƌƉƵďůŝĐ viewing. All Title VI ŶŽƟĐĞƐ ĂƌĞ ƉŽƐƚĞĚ ĨŽƌ ƉƵďůŝĐ ǀŝĞǁŝŶŐ Ăƚ ŵƵůƟƉůĞ ŝƚǇ ŽǁŶĞĚ ĨĂĐŝůŝƟĞƐ as ĚĞƐĐƌŝďĞĚĨƵƌƚŚĞƌŝŶ^ĞĐƟŽŶ///.

III. TITLE VI PUBLIC NOTICE
The City is required to post public notice of the protections against discrimination afforded by Title VI.

The following is a list of locations where transit-related bilingual Title VI Public Notices are posted:

List of Locations where Title VI notices are posted.

LOCATION ADDRESS
1 Madera Metro KĸĐĞ City Hall: 205 W. 4th Street, Madera, CA 2 Madera Transit Center 1951 Independence Drive, Madera, CA 3 Madera Metro Website www.maderametro.gov
4 Madera Metro Buses
DĂĚĞƌĂDĞƚƌŽKĸce Madera Transit Center
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 5
Madera Metro Buses Madera Metro Website
Title VI Public Notice – English
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 6
Title VI Public Notice – Spanish
IV. TITLE VI COMPLAINT FORMS AND PROCEDURES
The City is required to develop procedures for investigating and tracking Title VI complaints filed against the City and to make these procedures for filing a complaint available to the general public.

A. TITLE VI COMPLAINT PROCEDURE (ENGLISH)
Submission of Complaint
If a customer believes he/she has received discriminatory treatment by the City transitsystem based on race, color or national origin, the customer will have the right to file a complaint with the City’s Grant Administrator who serves as the Compliance Coordinator for Title VI.

1. The complaints should be in writing and contain information such as name, address, phone number of the complainant and location, date, and a description of the problem(s). The Title VI Complaint Form is available for download in English and Spanish at www.maderametro.gov. A copy of the Title VI Complaint Form may also be obtained by calling 559-661-3692. The City will provide appropriate assistance to complainants who are limited in their ability to communicate in English.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 7

2. The complaint ƐŚŽƵůĚ ďĞ ƐƵďŵŝƩĞĚ ďǇ ƚŚĞ ŐƌŝĞǀĂŶƚ ĂŶĚͬŽƌ ŚŝƐ ĚĞƐŝŐŶĞĞ ĂƐ ƐŽŽŶ ĂƐ possible, but no later than one hundred and eighty ;1ϴϬͿĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĂůůĞŐĞĚ ǀŝŽůĂƟŽŶ ƚŽ ƚŚĞ ŝƚǇ͛Ɛ 'ƌĂŶƚƐ ĚŵŝŶŝƐƚƌĂƚŽƌ ǁŚŽ ƐĞƌǀĞƐ ĂƐ ƚŚĞ DĂĚĞƌĂ DĞƚƌŽ dŝƚůĞ s/ Compliance Coordinator. Complaints may be filed with the City in writing and addressed to:

City of Madera
Finance Department– Grants Division
Title VI Compliance Coordinator
205 West 4th Street
Madera, CA 93637

3. Ŷ ŝŶǀĞƐƟŐĂƟŽŶ͕ ĂƐ ŵĂǇ ďĞ ĂƉƉƌŽƉƌŝĂƚĞ͕ ƐŚĂůů ĨŽůůŽǁ ƚŚĞ ĮůŝŶŐ ŽĨ ƚŚĞ ĐŽŵƉůĂŝŶƚ͘ dŚĞ ĂƉƉƌŽƉƌŝĂƚĞŝŶǀĞƐƟŐĂƟŽŶǁŝůůďĞĐŽŶĚƵĐƚĞĚďǇƚŚĞ'ƌĂŶƚƐĚŵŝŶŝƐƚƌĂƚŽƌŽƌĂĚĞƐŝŐŶĂƚĞĚ ƌĞƉƌĞƐĞŶƚĂƟǀĞ͘dŚĞƐĞƌƵůĞƐĐŽŶƚĞŵƉůĂƚĞĂŶŝŶĨŽƌŵĂůďƵƚƚŚŽƌŽƵŐŚŝŶǀĞƐƟŐĂƟŽŶĂīording all interested persons an opportunity to submit evidence relevant to a complaint.

4. The Grants Administrator will issue a ǁƌŝƩĞŶ ĚĞƚĞƌŵŝŶĂƟŽŶ ĂƐ ƚŽ ƚŚĞ ǀĂůŝĚŝƚǇ ŽĨ ƚŚĞ ĐŽŵƉůĂŝŶƚ ĂŶĚ ĚĞƐĐƌŝƉƟŽŶ ŽĨ ƌĞƐŽůƵƟŽŶ͕ if any, ďǇ ŝƐƐƵŝŶŐ ŽŶĞ ŽĨ ƚǁŽ ůĞƩĞƌƐ ƚŽ ƚŚĞ complainant: ;1ͿĂĐůŽƐƵƌĞůĞƩĞƌ͕Žƌ;2ͿĂůĞƩĞƌŽĨĮŶĚŝŶŐ͘ĐůŽƐƵƌĞůĞƩĞƌƐƵŵŵĂƌŝǌĞƐƚŚĞ ĂůůĞŐĂƟŽŶƐĂŶĚƐƚĂƚĞƐƚŚĞƌĞǁĂƐŶŽdŝƚůĞs/ǀŝŽůĂƟŽŶĂŶĚƚŚĂƚƚŚĞĐĂƐĞǁŝůůďĞĐůŽƐĞĚ͘ ůĞƩĞƌ ŽĨ ĮŶĚŝŶŐ ƐƵŵŵĂƌŝǌĞƐ ƚŚĞ ĂůůĞŐĂƟŽŶƐ ĂŶĚ ƚŚĞ ŝŶƚĞƌǀŝĞǁƐ ƌĞŐĂƌĚŝŶŐ ƚŚĞ ĂůůĞŐed ŝŶĐŝĚĞŶƚ͕ ĂŶĚ ĞǆƉůĂŝŶƐ ǁŚĞƚŚĞƌ ĂŶǇ ĚŝƐĐŝƉůŝŶĂƌǇ ĂĐƟŽŶ͕ ĂĚĚŝƟŽŶĂů ƚƌĂŝŶŝŶŐ ŽĨ ƚŚĞ ƐƚĂī ŵĞŵďĞƌ Žƌ ŽƚŚĞƌ ĂĐƟŽŶ ǁŝůů ŽĐĐƵƌ͘ A copy ŽĨ ƚŚĞ ůĞƩĞƌ ǁŝůů ďĞ forwarded to the complainant no later than 30 caleŶĚĂƌĚĂǇƐĂŌĞƌŝƚƐĮůŝŶŐ͘

5. The complainant may appeal the Grant Administrator’s decision to the City Manager within 10 calendar days of receipt of the decision. The City Manager will review the ĚĞĐŝƐŝŽŶĂŶĚǁŝƚŚŝŶϯϬĚĂǇƐƉƌŽǀŝĚĞĐŽŵƉůĂŝŶĂŶƚǁŝƚŚĂǁƌŝƩĞŶƌĞƐƉŽŶƐĞƚŽƚŚĞĂƉƉĞĂů͘

6. dŚĞĐŽŵƉůĂŝŶĂŶƚŵĂǇĂƉƉĞĂůƚŚĞĚĞĐŝƐŝŽŶŽĨƚŚĞŝƚǇDĂŶĂŐĞƌďǇĮůŝŶŐĂŶĂƉƉĞĂůǁŝƚŚƚŚĞ ŝƚǇ ŽƵŶĐŝů͘ ůů ƐƵĐŚ ĂƉƉĞĂůƐ ŵƵƐƚ ďĞ ƐƵďŵŝƩĞĚ ǁŝƚŚŝŶ 1Ϭ ĚĂǇƐ ŽĨ ƚŚĞ ĐŽŵƉůĂŝŶĂŶƚ͛Ɛ receipt of the decision from the City Manager. Such appeals will be heard by the City of DĂĚĞƌĂdƌĂŶƐŝƚĚǀŝƐŽƌǇBŽĂƌĚĂƚŝƚƐŶĞǆƚƌĞŐƵůĂƌůǇƐĐŚĞĚƵůĞĚŵĞĞƟŶŐ͘dŚĞŝƚǇŽĨDĂĚĞƌĂ dƌĂŶƐŝƚĚǀŝƐŽƌǇBŽĂƌĚǁŝůůŵĂŬĞĮŶĚŝŶŐƐĂŶĚƌĞĐŽŵŵĞŶĚĂƟŽŶƐŝŶǁƌŝƟŶŐƌĞŐĂƌĚŝŶŐƚŚĞ ĐŽŵƉůĂŝŶƚĂŶĚĂƉƉĞĂů͕ĂŶĚƐƵĐŚĮŶĚŝŶŐƐĂŶĚƌĞĐŽŵŵĞŶĚĂƟŽŶƐǁŝůůďĞ ĨŽƌǁards to the ŝƚǇŽƵŶĐŝůĂƚŝƚƐŶĞǆƚƌĞŐƵůĂƌůǇƐĐŚĞĚƵůĞĚŵĞĞƟŶŐĨŽƌǁŚŝĐŚĂŶĂŐĞŶĚĂŚĂƐŶŽƚĂůƌĞĂĚǇ ďĞĞŶƉƵďůŝƐŚĞĚ͘dŚĞŝƚǇŽƵŶĐŝůǁŝůůĐŽŶƐŝĚĞƌƚŚĞĮŶĚŝŶŐƐĂŶĚƌĞĐŽŵŵĞŶĚĂƟŽŶƐŽĨƚŚĞ City Transit Advisory Board ĂŶĚŵĂŬĞĂ ĮŶĂů ĚĞĐŝƐŝŽŶ ƌĞŐĂƌĚŝŶŐ ƚŚĞ ĐŽŵƉůĂŝŶƚĂŶĚ ƚŚĞ ŵĂƩĞƌ ǁŝůů ďĞ ĐůŽƐĞĚ͘ dŚĞ ŝƚǇ ŽƵŶĐŝů ĚĞĐŝƐŝŽŶ ǁŝůů ďĞ ƉƌŽǀŝĚĞĚ ŝŶ ǁƌŝƟŶŐ ƚŽ ƚŚĞ ĐŽŵƉůĂŝŶĂŶƚǁŝƚŚŝŶ1ϬĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞŵĂƩĞƌŝƐŚĞĂƌĚat the ƉƵďůŝĐŵĞĞƟŶŐ͘ Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 8
Submission of Complaint to the Department of Transportation The complainant may also ĮůĞ a complaint directly to:

Civil Rights KĨĨŝĐĞƌ – Region IX
US Department of Transportation Federal Transit Administration dZK-9 90 Seventh Street, Suite 15- 300
San Francisco, CA 94103-6701
In accordance with Chapter 9, Complaints, of FTA Circular 4702.1B, such a complaint ŵƵƐƚďĞĮůĞĚǁŝƚŚŝŶ1ϴϬĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĚĂƚĞŽĨƚŚĞĂůůĞŐĞĚĚŝƐĐƌŝŵŝŶĂƟŽŶ͘ B. TITLE VI COMPLAINT PROCEDURE (SPANISH)
Presentación de Queja
Si un cliente cree que ha recibido un trato discriminatorio por parte del sistema de tránsito ĚĞůĂŝƵĚĂĚďĂƐĂĚŽĞŶƌĂǌĂ͕ĐŽůŽƌƵŽƌŝŐĞŶŶĂĐŝŽŶĂů͕ĞůĐůŝĞŶƚĞƚĞŶĚƌĄĚĞƌĞĐŚŽĂ presentar una queja ante el Administrador de Subvenciones de la Ciudad quien sirve como el Coordinador de Cumplimiento del Título VI de Tránsito.

1. La denuncia debería ser presentarse por escrito y contener el nombre, domicilio, número de teléfono del denunciante y la localidad, fecha y descripción del presunto acto de discriminación. Los formularios de Quejas del Título VI están disponibles para descargar en español o inglés en nuestro ƐŝƟŽ ĚĞ ŝŶƚĞƌŶĞƚ www.maderametro.gov. Una copia también podrá ser obtenida con llamar al (559) 661-3693. La ciudad brindará la asistencia ĂĚĞĐƵĂĚĂ Ă ůŽƐ ĚĞŶƵŶĐŝĂŶƚĞƐ ƋƵĞ ƟĞŶĞŶ ƵŶĂ ĐĂƉĂĐŝĚĂĚ ůŝŵŝƚĂĚĂ ƉĂƌĂ ĐŽŵƵŶŝĐĂƌƐĞ ĞŶ inglés.

2. El denunciante debería presentar su queja lo más pronto posible pero no más tarde que ciento ochenta (180) ĚşĂƐ ŚĄďŝůĞƐ Ă ƉĂƌƟƌ ĚĞ ůĂ ĨĞĐŚĂ ĚĞl presunto incidente discriminatorio al Administrador de Subvenciones de la Ciudad quien sirve como el Coordinador de Cumplimiento del Título VI de Tránsito. Las quejas pueden presentarse ante la Ciudad por escrito y pueden dirigirse a:

Ciudad de Madera
ĞƉĂƌƚĂŵĞŶƚŽĚĞ&ŝŶĂŶǌĂƐ– División de Subvenciones
Coordinador de Cumplimiento del Título VI
205 West 4th Street
Madera, CA 93637

3. Al recibir la queja, sĞŐƷŶĐŽƌƌĞƐƉŽŶĚĂ͕ƐĞŝŶǀĞƐƟŐĂƌĄůĂƋƵĞũĂ͘>ĂŝŶǀĞƐƟŐĂĐŝſŶĂƉƌŽƉŝĂĚĂ se llevará a cabo por el Administrador de Subvenciones o un representante designado.

ƐƚĂƐƌĞŐůĂƐĐŽŶƚĞŵƉůĂŶƵŶĂŝŶǀĞƐƟŐĂĐŝſŶŝŶĨŽƌŵĂůƉĞƌŽĞǆŚĂƵƐƟǀĂƋƵĞŽĨƌĞĐĞĂƚŽĚĂƐůĂƐ personas interesadas la oportunidad de presentar pruebas relevantes a una queja.

4. ůĚŵŝŶŝƐƚƌĂĚŽƌĚĞ^ƵďǀĞŶĐŝŽŶĞƐĞŵŝƟƌĄƵŶĂĚĞƚĞƌŵŝŶĂĐŝſŶƉŽƌĞƐĐƌŝƚŽƐŽďƌĞůĂǀĂůŝĚĞǌ de la queja y la descripción de la resolución, si la hubiera, mediante la emisión de una de Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 9
dos cartas al reclamante: (1) una carta de cierre, o (2) una carta de conclusión. Una carta de cierre resume las acusaciones y establece que no hubo una violación del Título VI y que el caso se cerrará. Una carta de conclusión resume las alegaciones y las entrevistas con respecto al presunto incidente y explica si se tomará alguna acción disciplinaria, capacitación adicional del miembro del personal u otra acción. Una copia de la carta se enviará al denunciante no más de 30 días hábiles después de haber recibido la queja.

5. El denunciante puede apelar la decisión del Administrador de Subvenciones al Gerente de la Ciudad de Madera dentro de 10 días hábiles de haber recibido la decisión. El Gerente de Madera revisará le decisión y, dentro de 30 días, proveerá al denunciante una respuesta a la apelación.

6. El denunciante puede apelar la decisión del Gerente de Madera al Concilio de Madera.

Todas estas apelaciones deben presentarse dentro de 10 días después de haber recibido la decisión del Gerente de Madera por parte del reclamante. Dichas apelaciones serán revisadas por ůĂDĞƐĂŽŶƐƵůƟǀĂde Tránsito de la Ciudad de Madera durante su próxima reunión ordinaria. La DĞƐĂ ŽŶƐƵůƟǀĂde Tránsito de la Ciudad de Madera ĞŵŝƟƌĄ ƐƵƐ conclusiones y recomendaciones por escrito sobre la queja y la apelación, y dichas conclusiones y recomendaciones se enviarán al Concilio de Madera durante su próxima reunión ordinaria, la cual no se habrá publicado aún una agenda. El Concilio considerará las conclusiones y recomendaciones de la DĞƐĂŽŶƐƵůƟǀĂde Tránsito de la Ciudad de Madera Ǉ ƚŽŵĂƌĄ ƵŶĂ ĚĞĐŝƐŝſŶ ĮŶĂů ƐŽďƌĞůĂƋƵĞũĂ͕ ĚĂŶĚŽƉŽƌ ĐŽŶĐůƵŝĚŽĞůĂƐƵŶƚŽ͘ >Ă decisión del Concilio se comunicará por escrito al reclamante dentro de los 10 días hábiles después de la audiencia pública del asunto.

Presentación de Queja al Departamento de Transporte
El denunciante también puede presentar una queja directamente a:

KĮĐŝĂůĚĞĞƌĞĐŚŽƐŝǀŝůĞƐ– Región IX
ĞƉĂƌƚĂŵĞŶƚŽĚĞdƌĂŶƐƉŽƌƚĞ;&dͿĚĞ

͘hh͘ĚŵŝŶŝƐƚƌĂĐŝſŶ&ĞĚĞƌĂůĚĞdƌĄŶƐŝƚŽ͕dZK-9
90 Seventh Street, Suite 15-300
San Francisco, CA 94103-6701
De acuerdo con el Capítulo 9, Quejas, del Circular 4702.1B del FTA, la queja tendrá que ƐĞƌ ƐŽŵĞƟĚĂ ĚĞŶƚƌŽ ĚĞ 1ϴϬ ĚşĂƐ calendarios después de la fecha del presunto discriminatorio.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 10
Title VI Complaint Form (English)
City of Madera Transit System
Civil Right Complaint
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall, on the ŐƌŽƵŶĚŽĨƌĂĐĞ͕ĐŽůŽƌŽƌŶĂƟŽŶĂůŽƌŝŐŝŶ͕ďĞĞǆĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶŝŶ͕ďĞĚĞŶŝĞĚƚŚĞ ďĞŶĞĮƚƐŽĨ͕ŽƌďĞƐƵďũĞĐƚĞĚƚŽĚŝƐĐƌŝŵŝŶĂƟŽŶƵŶĚĞƌĂŶǇƉƌŽŐƌĂŵŽƌ ĂĐƟǀŝƚǇƌĞĐĞŝǀŝŶŐĨĞĚĞƌĂů ĮŶĂŶĐŝĂůĂƐƐŝƐƚĂŶĐĞ͘͟
dŚĞĨŽůůŽǁŝŶŐŝŶĨŽƌŵĂƟŽŶŝƐŶĞĐĞƐƐĂƌǇƚŽĂƐƐŝƐƚƵƐŝŶƉƌŽĐĞƐƐŝŶŐǇŽƵƌĐŽŵƉůĂŝŶƚ͘^ŚŽƵůĚǇŽƵ ƌĞƋƵŝƌĞĂŶǇĂƐƐŝƐƚĂŶĐĞŝŶĐŽŵƉůĞƟŶŐƚŚŝƐĨŽƌŵ͕ƉůĞĂƐĞĐŽŶƚĂĐƚGrants Administrator at 559.661.3692.

Complete and return this form to:

City of Madera
Finance Department – Grants Division
Title VI Coordinator
205 W. 4th Street
Madera, CA 93637

1. Complainant’s Name: __________________________________________________

2. Address: ____________________________________________________________

3. City: ______________________ State: _________________ Zip Code: __________

4. Telephone (home): ___________________ (business): _______________________

5. Person discriminated against (if someone other than the complainant):

Name: ________________________________________________________________ Address: ______________________________________________________________ City: ____________________________ State: ________________ Zip Code: _______ Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 11
ϲ͘tŚŝĐŚŽĨƚŚĞĨŽůůŽǁŝŶŐďĞƐƚĚĞƐĐƌŝďĞƐƚŚĞƌĞĂƐŽŶǇŽƵďĞůŝĞǀĞƚŚĞĚŝƐĐƌŝŵŝŶĂƟŽŶƚŽŽŬƉůĂĐĞ͍ Was it because of your:
☐ Race/Color ☐ EĂƟŽŶĂůKƌŝŐŝŶ
ϳ͘tŚĂƚĚĂƚĞĚŝĚƚŚĞĂůůĞŐĞĚĚŝƐĐƌŝŵŝŶĂƟŽŶƚĂŬĞƉůĂĐĞ͍_________________________________ ϴ͘/ŶǇŽƵƌŽǁŶǁŽƌĚƐ͕ĚĞƐĐƌŝďĞƚŚĞĂůůĞŐĞĚĚŝƐĐƌŝŵŝŶĂƟŽŶ͘ ǆƉůĂŝŶǁŚĂƚŚĂƉƉĞŶĞĚĂŶĚǁŚŽǇŽƵ
believe was responsible.
_____________________________________________________________________________ ______________________________________________________________________________ ____________________________________________________________________________ ______________________________________________________________________________ ____________________________________________________________________________ _____________________________________________________________________________

ϵ͘,ĂǀĞǇŽƵĮůĞĚƚŚŝƐcomplaint with any other federal, state, or local agency, or with any federal ŽƌƐƚĂƚĞĐŽƵƌƚ͍☐ Yes ☐ No
If yes, check each box that applies:
☐ Federal Agency ☐ Federal Court ☐ State Agency ☐ State Court ☐ Local Agency 1Ϭ͘WůĞĂƐĞƉƌŽǀŝĚĞŝŶĨŽƌŵĂƟŽŶĂďŽƵƚĂĐŽŶƚĂĐƚƉĞƌƐŽŶĂƚƚŚĞĂŐĞŶĐǇͬĐŽƵƌƚǁŚĞƌĞƚŚĞĐŽŵƉůĂŝŶƚ ǁĂƐĮůĞĚ͘
Name: __________________________________________________________________ Address:_______________________________________________________________ City: ___________________________State: _____________Zip Code: ____________ Telephone Number: ______________________
11͘WůĞĂƐĞƐŝŐŶďĞůŽǁ͘zŽƵŵĂǇĂƩĂĐŚĂŶǇǁƌŝƩĞŶŵĂƚĞƌŝĂůƐŽƌŽƚŚĞƌŝŶĨŽƌŵĂƟŽŶƚŚĂƚǇŽƵƚŚŝŶŬ is relevant to your complaint.
___________________________________________ __________________________ Complainant’s Signature Date
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 12
Title VI Complaint Form (Spanish)
Sistema de Tránsito de la Ciudad de Madera
Denuncia de Derechos Civiles
El Título VI de la Ley de Derechos Civiles de 1964 exige que: "Ninguna persona en los Estados hŶŝĚŽƐ͕ƉŽƌŵŽƚŝǀŽƐĚĞƌĂǌĂ͕ĐŽůŽƌƵŽƌŝŐĞŶŶĂĐŝŽŶĂů͕ƐĞƌĄĞǆĐůƵŝĚĂĚĞůĂƉĂƌƚŝĐŝƉĂĐŝſŶ͕ƐĞůĞ negarán los beneficios o será objeto de discriminación bajo cualquier programa o actividad que reciba asistencia financiera federal."
La siguiente información es necesaria para ayudarnos a procesar su queja. Si necesita ayuda para completar este formulario, comuníquese con el Administrador de Subvenciones al 559.661.3692.

Rellene y envíe este formulario a:

Ciudad de Madera
ĞƉĂƌƚĂŵĞŶƚŽĚĞ&ŝŶĂŶǌĂƐ– División de Subvenciones
Coordinador de Cumplimiento del Título VI
205 West 4th Street
Madera, CA 93637

1. Nombre del demandante: _____________________________________________________

2. Dirección: __________________________________________________________________

3. Ciudad: ______________ Estado: ______________________ Código Postal: ____________

4. Teléfono (domicilio): ___________________ (empresa): ______________________

5. Persona discriminada (si alguien distinto del denunciante):

Nombre: ___________________________________________________________________ Dirección: __________________________________________________________________ Ciudad: _____________________ Estado: _________________ Código Postal: __________ Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 13

6. ͎ƵĄůĚĞůĂƐƐŝŐƵŝĞŶƚĞƐŽƉĐŝŽŶĞƐĚĞƐĐƌŝďĞŵĞũŽƌůĂƌĂǌſŶƉŽƌůĂƋƵĞĐƌĞĞƋƵĞƐĞƉƌŽĚƵũŽůĂ ĚŝƐĐƌŝŵŝŶĂĐŝſŶ͍&ƵĞƉŽƌ su:
a. ☐ ZĂǌĂͬŽůŽƌ☐ KƌŝŐĞŶEĂĐŝŽŶĂů☐ Edad ☐ Género ☐ Ingresos

7. ͎
ŶƋƵĠĨĞĐŚĂƐĞƉƌŽĚƵũŽůĂƉƌĞƐƵŶƚĂĚŝƐĐƌŝŵŝŶĂĐŝſŶ͍ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ

8. En sus propias palabras, describa la supuesta discriminación. Explica lo que pasó y quién crees que fue el responsable.
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

9. ¿Ha presentado este documento conforme con cualquier otra agencia federal, estatal o ůŽĐĂů͕ŽĐŽŶĐƵĂůƋƵŝĞƌƚƌŝďƵŶĂůĨĞĚĞƌĂůŽĞƐƚĂƚĂů͍^şŽEŽŽ En caso afirmativo, marque cada casilla que corresponda:
☐ Agencia Federal ☐ Tribunal Federal ☐ Agencia Estatal ☐ Tribunal Estatal ☐ Agencia Local

10. Sírvanse proporcionar información sobre una persona de contacto en el organismo/tribunal en el que se presentó la denuncia.

Nombre: ______________________________________________________________ Dirección: ____________________________________________________________ Ciudad: ______________________Estado: _____________Código Postal: ___________ Número de teléfono: ______________________

11. Por favor, firme abajo. Puede adjuntar cualquier material escrito u otra información que considere relevante para su queja.
___________________________________________ __________________________ Firma Fecha
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 14
V. RECORD AND REPORT-RELATED TITLE VI INVESTIGATIONS, COMPLAINTS AND

LAWSUITS
dŚĞŝƚǇŝƐƌĞƋƵŝƌĞĚƚŽƉƌĞƉĂƌĞĂŶĚŵĂŝŶƚĂŝŶĂůŝƐƚŽĨŝŶǀĞƐƟŐĂƟŽŶƐ͕ĐŽŵƉůĂŝŶƚƐ͕ŽƌůĂǁƐƵŝƚƐƚŚĂƚ ƉĞƌƚĂŝŶ ƚŽĂůůĞŐĂƟŽŶƐ ŽĨ ĚŝƐĐƌŝŵŝŶĂƟŽŶ ďĂƐĞĚ ŽŶ ƌĂĐĞ͕ ĐŽůŽƌ͕ ĂŶĚͬŽƌ ŶĂƟŽŶĂů ŽƌŝŐŝŶ ŝŶtransitƌĞůĂƚĞĚ ĂĐƟǀŝƟĞƐ ĂŶĚ ƉƌŽŐƌĂŵƐ ĂŶĚ ƚŚĂƚ ƉĞƌƚĂŝŶ ƚŽ ƚŚĞ ĞŶƟƚǇ ƐƵďŵŝƫŶŐ ƚŚĞ ƌĞƉŽƌƚ͕ ŶŽƚ ŶĞĐĞƐƐĂƌŝůǇƚŚĞůĂƌŐĞƌĂŐĞŶĐǇŽƌĚĞƉĂƌƚŵĞŶƚŽĨǁŚŝĐŚƚŚĞĞŶƟƚǇŝƐĂƉĂƌƚ͘ The City has not been involved in any transit-ƌĞůĂƚĞĚdŝƚůĞs/ŝŶǀĞƐƟŐĂƟŽŶƐ͕ĐŽŵƉůĂŝŶƚƐŽƌůĂǁƐƵŝƚƐ͘ The City Title VI Transit Grants Administrator ǁŝůů ŵĂŝŶƚĂŝŶ Ă ůŝƐƚ ŽĨ dŝƚůĞ s/ ŝŶǀĞƐƟŐĂƟŽŶƐ͕ ĐŽŵƉůĂŝŶƚƐ͕ĂŶĚůĂǁƐƵŝƚƐŝŶĐůƵĚŝŶŐĂĐŽŵƉƌĞŚĞŶƐŝǀĞƐƵŵŵĂƌǇĂŶĚĚĞƐĐƌŝƉƟŽŶŽĨĂĐƟŽŶƐƚĂŬĞŶďǇ ƚŚĞ ŝƚǇ͕ ĂƐ ƌĞƋƵŝƌĞĚ ďǇ ƚŚĞ dŝƚůĞ s/ ƌĞŐƵůĂƟŽŶƐ͘ dŚĞ ůŝƐƚ ƐŚĂůů ŝŶĐůƵĚĞ ƚŚĞ ĚĂƚĞ ƚŚĂƚ ƚŚĞ ŝŶǀĞƐƟŐĂƟŽŶ͕ůĂǁƐƵŝƚ͕ŽƌĐŽŵƉůĂŝŶƚǁĂƐĮůĞĚ͖ĂƐƵŵŵĂƌǇŽĨƚŚĞĂůůĞŐĂƟŽŶƐ;ƐͿ͖ƚŚĞƐƚĂƚƵƐŽĨƚŚĞ ŝŶǀĞƐƟŐĂƟŽŶ͖ůĂǁƐƵŝƚ͕ŽƌĐŽŵƉůĂŝŶƚ͖ĂŶĚĂĐƟŽŶƐƚĂŬĞŶďǇƚŚĞŝƚǇŝŶƌĞƐƉŽŶƐĞ͕ŽƌĮŶĂůĮŶĚŝŶŐƐ ƌĞůĂƚĞĚƚŽƚŚĞŝŶǀĞƐƟŐĂƟŽŶ͕ůĂǁƐƵŝƚ͕ŽƌĐŽŵƉůĂŝŶƚ͘dŚĞůŝƐƚƐŚĂůůďĞŝŶĐůƵĚĞĚŝŶƚŚĞŝƚǇ͛ƐdŝƚůĞs/ ƐƵďŵŝƩĂůƚŽ&dĞǀĞƌǇƚŚƌĞĞǇĞĂƌƐ͘
VI. PUBLIC PARTICIPATION PLAN
dŚĞ ŝƚǇ ŝƐ ƌĞƋƵŝƌĞĚ ƚŽ ĚĞǀĞůŽƉ Ă ƉƵďůŝĐ ƉĂƌƟĐŝƉĂƟŽŶ ƉůĂŶ ƚŚĂƚ ŝŶĐůƵĚĞƐ ĂŶ ŽƵƚƌĞĂĐŚ ƉůĂŶ ƚŽ ĞŶŐĂŐĞŵŝŶŽƌŝƚǇĂŶĚůŝŵŝƚĞĚ
ŶŐůŝƐŚƉƌŽĮĐŝĞŶƚƉŽƉƵůĂƟŽŶƐ͕ĂƐǁĞůůĂƐĂƐƵŵŵĂƌǇŽĨŽƵƚƌĞĂĐŚ ĞīŽƌƚƐ ŵĂĚĞ ƐŝŶĐĞ ƚŚĞ ůĂƐƚ dŝƚůĞ s/ WƌŽŐƌĂŵ ƐƵďŵŝƐƐŝŽŶ͘ dŚĞ ŝƚǇ ĂůƐo must have a language ĂƐƐŝƐƚĂŶĐĞƉůĂŶĨŽƌƉƌŽǀŝĚŝŶŐůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞƚŽƉĞƌƐŽŶƐǁŝƚŚůŝŵŝƚĞĚ ŶŐůŝƐŚƉƌŽĮĐŝĞŶĐǇ;>
WͿ͘
dŚĞ ŝƚǇ͛Ɛ WƵďůŝĐ WĂƌƟĐŝƉĂƟŽŶ WůĂŶŝƐ ƌĞŇĞĐƚĞĚŝŶ ƚŚĞ ͞ŝƚǇ ŽĨDĂĚĞƌĂdƌĂŶƐŝƚ^ĞƌǀŝĐĞƐTitle VI >ŝŵŝƚĞĚ
ŶŐůŝƐŚ WƌŽĮĐŝĞŶĐǇ ;>
WͿ WůĂŶ͟ ƵŶĚĞƌ ͞KƵƚƌĞĂĐŚ dĞĐŚŶŝƋƵĞƐ͘͟ dŚĞ ŝƚǇ͛Ɛ ƉƵďůŝĐ ƉĂƌƟĐŝƉĂƟŽŶĂĐƟǀŝƟĞƐ͕ƉƵďůŝĐŵĞĞƟŶŐƐ͕ĂŶĚƉĂƌƟĐŝƉĂƟŽŶŝŶĐŽŵŵƵŶŝƚǇĂĐƟǀŝƟĞƐĂƌĞĚĞƐĐƌŝďĞĚ in the LEP Plan.
ŝƚǇ ƚƌĂŶƐŝƚ ƐƚĂī ĂůƐŽ ƉĂƌƟĐŝƉĂƚĞƐ ŝŶ ƚŚĞ ĚĞǀĞůŽƉŵĞŶƚ ĂŶĚ ƵƉĚĂƚĞƐ ƚŽ ƚŚĞ DĂĚĞƌĂ ŽƵŶƚǇ dƌĂŶƐƉŽƌƚĂƟŽŶŽŵŵŝƐƐŝŽŶ;DdͿ͞WƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶ͟ĂŶĚĐŽŽƌĚŝŶĂƚĞƐĂŶĚŝŶƚĞŐƌĂƚĞƐŝƚƐ ŽƵƚƌĞĂĐŚĞīŽƌƚƐǁŝƚŚƚŚĞDdĂƐŶĞĞĚĞĚ͘
dŚĞ ŝƚǇ͛Ɛ >ĂŶŐƵĂŐĞ ƐƐŝƐƚĂŶĐĞ WůĂŶ ŝƐ ƌĞŇĞĐƚĞĚ ŝŶ ƚŚĞ ŝƚǇ͛Ɛ > W WůĂŶ ĂŶĚ ŝŶĐůƵĚĞƐ ůĂŶŐƵĂŐĞ
ĂƐƐŝƐƚĂŶĐĞ ŵĞĂƐƵƌĞƐ͘ dŚĞ ŝƚǇ͛Ɛ ĂƉƉƌŽĂĐŚ ŝŶĐůƵĚĞƐ ƐĞǀĞƌĂů ŽƉƟŽŶƐ ĂǀĂŝůĂďůĞ ƚŽ > W ƉĞƌƐŽŶƐ͕
ŝŶĐůƵĚŝŶŐďŽƚŚŽƌĂůĂŶĚǁƌŝƩĞŶůĂŶŐƵĂŐĞƐĞƌǀŝĐĞƐ͘^ƉĞĐŝĮĐĚĞƚĂŝůƐĂƌe included in the City’s LEP Plan ƐƚĂƌƟŶŐŽŶƉĂŐĞ1ϴŽĨƚŚŝƐƉƌŽŐƌĂŵ.

PUBLIC OUTREACH ACTIVITIES
The City web site posts Madera Metro and Dial-A-ZŝĚĞƐĐŚĞĚƵůĞƐ͕ŶŽƟĐĞƐ͕ĂŶĚƐƵƌǀĞǇƐ͘dŚĞŝƚǇ͛Ɛ web site provides material in both English and Spanish. The City also provides easy access to ďŝůŝŶŐƵĂů;
ŶŐůŝƐŚĂŶĚ^ƉĂŶŝƐŚͿĂĚŵŝŶŝƐƚƌĂƟǀĞƐƚĂīĂŶĚĚƌŝǀĞƌƐat the City’s Transit Center during ŽƉĞƌĂƟŶŐŚŽƵƌƐƚŽĂŶƐǁĞƌƋƵĞƐƟŽŶƐĚƵƌŝŶŐƚŚĞŝƌƌĞŐƵůĂƌƐŚŝŌƐĐŚĞĚƵůĞƐĨŽƌƚŚŽƐĞ> WƉĂƐƐĞŶŐĞƌƐ
who use the City’s bus system.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 15
dŚĞŝƚǇƌĞĂĐŚĞƐŽƵƚƚŽƚŚĞĐŽŵŵƵŶŝƚǇĚŝƌĞĐƚůǇƚŚƌŽƵŐŚŵĞĞƟŶŐƐǁŝƚŚĂŐĞŶĐǇĂŶĚĐŽŵŵƵŶŝƚǇ ƐƚĂīĂŶĚƚŚĞŝƌĐůŝĞŶƚƐ͕ĂƐŶĞĞĚĞĚ͘/ŶĨŽƌŵĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞŝƚǇ͛ƐƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐŝƐĚŝƐƐĞŵŝŶĂƚĞĚ ĂƚƚŚĞƐĞŵĞĞƟŶŐƐ͕ŝŶĐůƵĚŝŶŐƐĐŚĞĚƵůĞƐĂŶĚĂƉƉƌŽƉƌŝĂƚĞŇŝĞƌƐ͘^chedules also are made available ĂƚĂǀĂƌŝĞƚǇŽĨůŽĐĂƟŽŶƐƚŚƌŽƵŐŚŽƵƚƚŚĞĐŽŵŵƵŶŝƚǇĂŶĚŽŶƚŚĞDĂĚĞƌĂDĞƚƌŽĂŶĚŝĂů-A-Ride systems.

PUBLIC MEETINGS
dŚĞŝƚǇĐŽŶĚƵĐƚƐƋƵĂƌƚĞƌůǇdƌĂŶƐŝƚĚǀŝƐŽƌǇBŽĂƌĚ;dBͿŵĞĞƟŶŐƐƚŚĂƚĂƌĞŽƉĞŶƚŽƚŚĞŐĞŶĞƌĂů public. The seven-ŵĞŵďĞƌdBŝƐĐŽŵƉŽƐĞĚŽĨĚŝǀĞƌƐĞƉƵďůŝĐĐŝƟǌĞŶƐŽĨƚŚĞĐŽŵŵƵŶŝƚǇĂŶĚƚĂŬĞƐ to Public Comment at ĞĂĐŚŵĞĞƟŶŐ͘
dŚĞŝƚǇĂůƐŽĐŽůůĂďŽƌĂƚĞƐǁŝƚŚƚŚĞDd͕ƚŚĞDĞƚƌŽƉŽůŝƚĂŶWůĂŶŶŝŶŐKƌŐĂŶŝǌĂƟŽŶ;DWKͿ͕ŝŶŝƚƐ Unmet Transit Needs process. The Unmet Transit Needs hearings are accessible to the general ƉƵďůŝĐ͕ ŽīĞƌ ďŝůŝŶŐƵĂů ƚƌĂŶƐůĂƟŽŶ͕ ĂŶĚ ĂƌĞ ĐŽŶƐŝƐƚĞŶƚ ǁŝƚŚ Dd͛Ɛ Đomprehensive Public WĂƌƟĐŝƉĂƟŽŶ WůĂŶĂŶĚ ƉƌŽĐĞƐƐ ƚŚĂƚĞŶƐƵƌĞƐŵĞĂŶŝŶŐĨƵůĂĐĐĞƐƐ ƚŽ > W ƚŚƌŽƵŐŚŽƵƚ ƚŚĞDĂĚĞƌĂ
County region. The MCTC public hearing is accessible by Madera Metro Fixed-Route services or on Dial-A-Ride at no cost to passengers.
ŝƚǇƚƌĂŶƐŝƚƐƚĂīĂůƐŽƉĂƌƟĐŝƉĂƚĞƐŝŶƚŚĞĚĞǀĞůŽƉŵĞŶƚŽĨƚŚĞDd͞WƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶ͘͟ ƐĞƌŝĞƐ ŽĨ ŵĞĞƟŶŐƐ ĂƌĞ ĐŽŶĚƵĐƚĞĚ ǁŝƚŚ ƉĂƌƟĐŝƉĂŶƚƐ ĨƌŽŵ ƚŚƌŽƵŐŚŽƵƚ ƚŚĞ ĐŽŵŵƵŶŝƚǇ͘ ZĞĐŽŵŵĞŶĚĂƟŽŶƐƚŽŵĂǆŝŵŝǌĞĐŽŵŵƵŶŝƚǇŝŶǀŽůǀĞŵĞŶƚĂƌĞƌĞŇĞĐƚĞĚŝŶƚŚŝƐƉůan and adopted ďǇƚŚĞDdBŽĂƌĚ͘dŚĞŝƚǇĐŽŶƐŝĚĞƌƐĂŶĚƵƐĞƐƚŚĞDdWƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶĂƐĂďůƵĞƉƌŝŶƚ for City to engage the public.

GENERAL AWARENESS SURVEYS
The City of Madera transit system conducts bilingual (English and Spanish) on-board rider and general awareness surveys. These personal one-on-one surveys allow riders to convey any concerns or comments they may have regarding Madera Metro Transit services.

BILINGUAL OUTREACH
The City of Madera transit system provide Spanish-ƐƉĞĂŬŝŶŐĐůŝĞŶƚƐǁŝƚŚďŝůŝŶŐƵĂůŝŶĨŽƌŵĂƟŽŶŽŶ ƉƵďůŝĐƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐ͘^ƚĂīĂƐƐŝƐƚĂŶĐĞŝƐƵƟůŝǌĞĚŝŶŽƵƚƌĞĂĐŚƉƌŽŐƌĂŵƐĂŶĚŽīĞƌĞĚĨŽƌƉƌŽŐƌĂŵƐ ĂŶĚƉƵďůŝĐŵĞĞƟŶŐ͕ƐƵĐŚĂƐƚŚĞdƌĂŶƐŝƚĚǀŝƐŽƌǇBŽĂƌĚƋƵĂƌƚĞƌůǇŵĞĞƟŶŐƐ͘

TELEPHONE ACCESS
dƌĂŶƐŝƚƐƚĂīŝƐĂǀĂŝůĂďůĞƚŽĂŶƐǁĞƌƋƵĞƐƟŽŶƐŝŶ^ƉĂŶŝƐŚĚƵƌŝŶŐŶŽƌŵĂůŽƉĞƌĂƟŽŶĂůŚŽƵƌƐ;DŽŶĚĂǇ – Friday: 7am – ϲ͗ϯϬƉŵ͖^ĂƚƵƌĚĂǇ͗ϳĂŵ– 4pm). dƌĂŶƐŝƚƐƚĂīĐĂŶďĞƌĞĂĐŚĞĚĂƚ;ϱϱϵͿϲϲ1-3693. ĚĚŝƟŽŶĂůůǇ͕ƚhe Madera Metro transit system is accessible by phone at 559-661-RIDE (7433).

EMAIL
Customers may share their ƋƵĞƐƟŽŶƐĂŶĚĐŽŶĐĞƌŶƚŚƌŽƵŐŚĞŵĂŝůƐƵďŵŝƫŶŐƚŽ͗ • ƚƌĂŶƐŝƟŶĨŽΛŵĂĚĞƌĂ͘ŐŽǀ
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 16

PARTICIPATION IN COMMUNITY ACTIVITIES
dŚĞŝƚǇĞŶŐĂŐĞƐŝŶĐŽŵŵƵŶŝƚǇĂĐƟǀŝƟĞƐƚŚĂƚƉƌŽŵŽƚĞŝƚƐƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐ͘dŚĞƐĞĂĐƟǀŝƟĞƐŝŶĐůƵĚĞ ƉƵďůŝĐǁŽƌŬƐŚŽƉƐ ĂŶĚ ŽƵƚƌĞĂĐŚ ƉƌĞƐĞŶƚĂƟŽŶƐ ǁŚĞƌĞ Ă ďƌŽĂĚ ĐƌŽƐƐ-ƐĞĐƟŽŶ ŽĨ ĐŽŵŵƵŶŝƚǇ ĐĂŶ ĂĐĐĞƐƐŝŶĨŽƌŵĂƟŽŶŽŶƚŚĞŝƚǇƚƌĂŶƐŝƚƐǇƐƚĞŵ͘

STRATEGIES
dŽ ƉƌŽŵŽƚĞ ŝŶĐůƵƐŝǀĞ ƉƵďůŝĐ ƉĂƌƟĐŝƉĂƟŽŶ͕ ƚŚĞ ŝƚǇ ŽĨ DĂĚĞƌĂ ǁŝůů ůĞǀĞƌĂŐĞ ƌĞƐŽƵƌĐĞƐ ŽĨ ƚŚĞ DĂĚĞƌĂŽƵŶƚǇdƌĂŶƐƉŽƌƚĂƟŽŶŽŵŵŝƐƐŝŽŶWƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶ and use its own resources available to deploy the following strategies, as appropriate:
• WƌŽǀŝĚĞĨŽƌĞĂƌůǇ͕ĨƌĞƋƵĞŶƚĂŶĚĐŽŶƟŶƵŽƵƐĞŶŐĂŐĞŵĞŶƚďǇƚŚĞƉƵďůŝĐ͘ • ^ĞůĞĐƚĂĐĐĞƐƐŝďůĞĂŶĚǀĂƌŝĞĚŵĞĞƟŶŐůŽĐĂƟŽŶƐĂŶĚƟŵĞƐ. •
ŵƉůŽǇĚŝīĞƌĞŶƚŵĞĞƟŶŐƐŝǌĞƐĂŶĚformats.
• WƌŽǀŝĚĞĐŚŝůĚĐĂƌĞĂŶĚĨŽŽĚĚƵƌŝŶŐŵĞĞƟŶŐƐ͕ŝĨƉŽƐƐŝďůĞ͘ •
ǆƉĂŶĚ ƚƌĂĚŝƟŽŶĂů ŽƵƚƌĞĂĐŚŵĞƚŚŽĚƐ ŝ͘Ğ͕͘ ƐƚƌĞĞƚ ĨĂŝƌƐ͕ ĨĂŝƚŚ-ďĂƐĞĚ ŝŶƐƟƚƵƟŽŶƐ͕ ůŝďƌĂƌŝĞƐ͕ etc.
• Use social media to gain public involvement
• Use other mediums ƚŚĂƚƐĞƌǀĞ>
WƉŽƉƵůĂƟŽŶƐ͘
SUMMARY OF OUTREACH EFFORTS – FISCAL YEAR 2023 TO PRESENT dŚĞĚŝƌĞĐƚƉƵďůŝĐŽƵƚƌĞĂĐŚĂŶĚŝŶǀŽůǀĞŵĞŶƚĂĐƟǀŝƟĞƐĐŽŶĚƵĐƚĞĚďǇ the City of Madera, Transit Division since the approval of the 2022-2025 Title VI Program ĂƌĞƐƵŵŵĂƌŝǌĞĚŝŶƚŚĞƚĂďůĞďĞůŽǁ͘

īŽƌƚƐŝŶĐůƵĚĞŵĞĞƟŶŐƐ͕ƐƵƌǀĞǇƐ͕ĨŽĐƵƐŐƌŽƵƉƐ͕ĞƚĐ͘/ŶĨŽƌŵĂƟŽŶƉĞƌƟŶĞŶƚƚŽĞĂĐŚĞǀĞŶƚǁŝůůďĞ provided upon request. Examples include copies of announcements, agendas/minutes, posters, ĂƩĞŶĚĞĞ ůŝƐƚ͕ ĞƚĐ͘ DƵůƟƉůĞ ŽƵƚƌĞĂĐŚ ĞīŽƌƚs were also conducted through the Madera Metro Facebook page at ŚƩƉƐ͗ͬͬǁǁǁ͘ĨĂĐĞďŽŽŬ͘ĐŽŵͬŵĂĚĞƌĂŵĞƚƌŽ.

EVENT DATE EVENT DESCRIPTION OUTREACH STRATEGY
August 2022 Transit Advisory Board (TAB) DĞĞƟŶŐ
September 27, 2022 TAB DĞĞƟŶŐ
January 2023 TAB DĞĞƟŶŐ
March 2023 TAB DĞĞƟŶŐ
July 2023 TAB DĞĞƟŶŐ
KĐƚŽďĞƌϱ͕2Ϭ2ϯ Ageing Expo Public KƵƚƌĞĂĐŚ
November 2, 2023 WƌŽŵŽƚŽƌĂƐDĞĞƟŶŐ ^ƚĂīWƌĞƐĞŶƚĂƟŽŶ
January 23, 2024 TAB DĞĞƟŶŐ
March 19, 2024 Camarena Health ^ƚĂī WƌĞƐĞŶƚĂƟŽŶ
March 19, 2024
DĂĚĞƌĂŽƵŶƚǇdƌĂŶƐƉŽƌƚĂƟŽŶ
Commission – Unmet Needs
Workshop
WƵďůŝĐKƵƚƌĞĂĐŚ
April 16, 2024 TAB DĞĞƟŶŐ
August 27, 2024 TAB DĞĞƟŶŐ
December 11, 2024 DĂĚĞƌĂhŶŝĮĞĚ^ĐŚŽŽůŝƐƚƌŝĐƚ ^ƚĂīWƌĞƐĞŶƚĂƟŽŶ Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 17
January 28, 2025 TAB DĞĞƟŶŐ
April 22, 2025 TAB DĞĞƟŶŐ
May 1, 2025 Senior Luncheon WƵďůŝĐKƵƚƌĞĂĐŚ
June 9, 2025 TAB DĞĞƟŶŐ
VII. LANGUAGE ASSISTANCE PLAN AND FOUR-FACTOR ANALYSIS
The City must have a language assistance plan for providing language assistance to persons with ůŝŵŝƚĞĚ
ŶŐůŝƐŚ ƉƌŽĮĐŝĞŶĐǇ ;>
WͿ dŝƚůĞ s/ ĂŶĚ ŝƚƐ ŝŵƉůĞŵĞŶƟŶŐ ƌĞŐƵůĂƟŽŶƐ ƌĞƋƵŝƌĞ ƚŚĂƚ &d ƌĞĐŝƉŝĞŶƚƐ ƚĂŬĞ ƌĞƐƉŽŶƐŝďůĞ ƐƚĞƉƐ ƚŽ ĞŶƐƵƌĞ ŵĞĂŶŝŶŐĨƵů ĂĐĐĞƐƐ ƚŽ ƚŚĞ ďĞŶĞĮƚƐ͕ ƐĞƌǀŝĐĞƐ͕ ŝŶĨŽƌŵĂƟŽŶ͕ĂŶĚŽƚŚĞƌŝŵƉŽƌƚĂŶƚƉŽƌƟŽŶƐŽĨ ƚŚĞŝƌƉƌŽŐƌĂŵƐĂŶĚĂĐƟǀŝƟĞƐ ĨŽƌŝŶĚŝǀŝĚƵĂůƐǁŚŽ are LEP.

The City’s web ƐŝƚĞ;ŚƩƉƐ͗ͬͬǁǁǁ͘ŵĂĚĞƌĂ͘ŐŽǀͬŚŽŵĞͬĚĞƉĂƌƚŵĞŶƚƐͬƚƌĂŶƐŝƚͬͿƉŽƐƚƐDĂĚĞƌĂDĞƚƌŽ and Dial-A-ZŝĚĞ ƐĐŚĞĚƵůĞƐ͕ ŶŽƟĐĞƐ͕ĂŶĚ ƐƵƌǀĞǇƐ͘dŚĞ ŝƚǇ͛ƐǁĞď ƐŝƚĞƉƌŽǀŝĚĞƐŵĂƚĞƌŝĂůŝŶďŽƚŚ English and Spanish. The City also provides easy access to bilingual (English and Spanish) ĂĚŵŝŶŝƐƚƌĂƟǀĞ ƐƚĂī ĂŶĚ ĚƌŝǀĞƌƐͬĚŝƐƉĂƚĐŚ ;ǀŝĂ ƚĞƌŵƐ ŝŶ ƚŚĞ ŝƚǇ͛Ɛ ƚŚŝƌĚ-party transit operator contract) at the City’s Transit ĞŶƚĞƌ ĚƵƌŝŶŐ ŽƉĞƌĂƟŶŐ ŚŽƵƌƐ ƚŽ ĂŶƐǁĞƌ ƋƵĞƐƟŽŶƐ ĚƵƌŝŶŐ ƚŚĞŝƌ ƌĞŐƵůĂƌƐŚŝŌƐĐŚĞĚƵůĞƐĨŽƌƚŚŽƐĞ>
WƉĂƐƐĞŶŐers who use the City’s bus system.
dŚĞŝƚǇĐŽŶĚƵĐƚƐƋƵĂƌƚĞƌůǇdƌĂŶƐŝƚĚǀŝƐŽƌǇBŽĂƌĚ;dBͿŵĞĞƟŶŐƐƚŚĂƚĂƌĞŽƉĞŶƚŽƚŚĞŐĞŶĞƌĂů public. The seven-ŵĞŵďĞƌdBŝƐĐŽŵƉŽƐĞĚŽĨĚŝǀĞƌƐĞƉƵďůŝĐĐŝƟǌĞŶƐŽĨƚŚĞĐŽŵŵƵŶŝƚǇĂŶĚƚĂŬĞƐ ƉƵďůŝĐ ƚĞƐƟŵŽŶǇ at ĞĂĐŚ ŵĞĞƟŶŐ͘ dŚĞ ŝƚǇ ĂůƐŽ ĐŽůůĂďŽƌĂƚĞƐ ǁŝƚŚ ƚŚĞ DĂĚĞƌĂ ŽƵŶƚǇ dƌĂŶƐƉŽƌƚĂƟŽŶŽŵŵŝƐƐŝŽŶ;DdͿ͕ƚŚĞDĞƚƌŽƉŽůŝƚĂŶWůĂŶŶŝŶŐKƌŐĂŶŝǌĂƟŽŶ;DWKͿ͕ŝŶŝƚƐhŶŵĞƚ Transit Needs process. The Unmet Transit Needs hearings are accessible to the general public, ŽīĞƌ ďŝůŝŶŐƵĂů ƚƌĂŶƐůĂƟŽŶ͕ĂŶĚĂƌĞ ĐŽŶƐŝƐƚĞŶƚǁŝƚŚDd͛Ɛ ĐŽŵƉƌĞŚĞŶƐŝǀĞ WƵďůŝĐ WĂƌƟĐŝƉĂƟŽŶ Plan that ensures meaningful access to LEP throughout the Madera County region.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 18
City of Madera Title VI Limited English Proficiency (LEP) Plan

CITY OF MADERA

MADERA METRO

LIMITED ENGLISH PROFICIENCY (LEP) PLAN

INTRODUCTION
dŚŝƐ>ŝŵŝƚĞĚ
ŶŐůŝƐŚWƌŽĮĐŝĞŶĐǇ;>
WͿWůĂŶŚĂƐďĞĞŶƉƌĞƉĂƌĞĚƚŽĂĚĚƌĞƐƐƚŚĞŝƚǇŽĨDĂĚĞƌĂtransit ƌĞƐƉŽŶƐŝďŝůŝƟĞƐ ĂƐ Ă ƌĞĐŝƉŝĞŶƚ ŽĨ ĨĞĚĞƌĂů ĮŶĂŶĐŝĂů ĂƐƐŝƐƚĂŶĐĞ ĂƐ ƚŚĞǇ ƌĞůĂƚĞ ƚŽ ƚŚĞ ŶĞĞĚƐ ŽĨ individuals with limited English language skills. The plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, Federal Transit AdminisƚƌĂƟŽŶ ŝƌĐƵůĂƌ ϰϳϬ2͘1B ĚĂƚĞĚ KĐƚŽďĞƌ1͕2Ϭ12͕ǁŚŝĐŚƐƚĂƚĞƐƚŚĂƚŶŽƉĞƌƐŽŶƐŚĂůůďĞƐƵďũĞĐƚĞĚƚŽĚŝƐĐƌŝŵŝŶĂƟŽŶďĂƐĞĚŽŶƌĂĐĞ͕ ĐŽůŽƌ͕ŽƌŶĂƟŽŶĂůŽƌŝŐŝŶ͘

ǆĞĐƵƟǀĞ KƌĚĞƌ 1ϯ1ϲϲ͕ ƟƚůĞĚ ͞/ŵƉƌŽǀŝŶŐ ĐĐĞƐƐ ƚŽ ^ĞƌǀŝĐĞƐ ĨŽƌ WĞƌƐŽŶƐ ǁŝƚŚ >ŝŵŝƚĞĚ ŶŐůŝƐŚ
WƌŽĮĐŝĞŶĐǇ͟ ;ϲϱ &Z ϱϬ121͕ ƵŐ͘ 11͕ 2ϬϬϬͿ͕ ŝŶĚŝĐĂƚĞĚ ƚŚĂƚ ĚŝīĞƌŝŶŐ ƚƌĞĂƚŵĞŶƚ ďĂƐĞĚ ƵƉŽŶ Ă person’s inability to speak, read, write, or understand English is a typĞ ŽĨ ŶĂƟŽŶĂů ŽƌŝŐŝŶ ĚŝƐĐƌŝŵŝŶĂƟŽŶ͘ /ƚ ĚŝƌĞĐƚƐ ĞĂĐŚ ĨĞĚĞƌĂů ĂŐĞŶĐǇ ƚŽ ƉƵďůŝƐŚ ŐƵŝĚĂŶĐĞ ĨŽƌ ŝƚƐ ƌĞƐƉĞĐƟǀĞ ƌĞĐŝƉŝĞŶƚƐ ĐůĂƌŝĨǇŝŶŐ ƚŚĞŝƌ ŽďůŝŐĂƟŽŶ ƚŽ ĞŶƐƵƌĞ ƚŚĂƚ ƐƵĐŚ ĚŝƐĐƌŝŵŝŶĂƟŽŶ ĚŽĞƐ ŶŽƚ ƚĂŬĞ ƉůĂĐĞ͘ dŚŝƐ ŽƌĚĞƌ applies to all State and local agencies which receive federal funds.

BACKGROUND
The City’s Finance Department and Grants Division administers the Madera Metro and Dial-ARide transit services that are operated by a contract service provider. The current transit service ƉƌŽǀŝĚĞƌŝƐDsWƵďůŝĐdƌĂŶƐƉŽƌƚĂƟŽŶ͕/ŶĐ͘
The Madera City Council is the policymaking body for the system. A seven-member Transit Advisory Board (TAB) composed of residents appointed by the City Council, acts as an advisory ĂŶĚƐƚĞĞƌŝŶŐĐŽŵŵŝƩĞĞ͘
The City’stransit services consist of a Fixed Route and a Dial-a-Ride service (DAR). The City Finance Department and Grants Division ŚĂƐĚĞǀĞůŽƉĞĚƚŚŝƐ>
WWůĂŶƚŽŚĞůƉŝĚĞŶƟĨǇƌĞĂƐŽŶĂďůĞƐƚĞƉƐĨŽƌ
ƉƌŽǀŝĚŝŶŐ ůĂŶŐƵĂŐĞ ĂƐƐŝƐƚĂŶĐĞ ƚŽ ƉĞƌƐŽŶƐ ǁŝƚŚ ůŝŵŝƚĞĚ ŶŐůŝƐŚ ƉƌŽĮĐŝĞŶĐǇ ǁŚŽ ǁŝƐŚ ƚŽ ĂĐĐĞƐƐ
services provided by Madera Metro and Dial-A-ZŝĚĞ͘ƐĚĞĮŶĞĚďǇ ǆĞĐƵƟǀĞKƌĚĞƌ1ϯ1ϲϲ͕>
W
persons are those who do not speak English as their primary language and have limited ability to read, speak, write, or understand English.
dŚŝƐƉůĂŶŽƵƚůŝŶĞƐŚŽǁƚŽŝĚĞŶƟĨǇĂƉĞƌƐŽŶǁŚŽŵĂǇŶĞĞĚůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞ͕ƚŚĞǁĂǇƐŝŶǁŚŝĐŚ ĂƐƐŝƐƚĂŶĐĞŵĂǇďĞƉƌŽǀŝĚĞĚ͕ĂŶĚŚŽǁƚŽŶŽƟĨǇ>
WƉĞƌƐŽŶƐƚŚĂƚĂƐƐŝƐƚĂŶĐĞŝƐĂǀĂŝůĂďůĞ͘
dŽƉƌĞƉĂƌĞƚŚŝƐƉůĂŶ͕ƚŚĞh͘^͘ĞƉĂƌƚŵĞŶƚŽĨdƌĂŶƐƉŽƌƚĂƟŽŶ;KdͿ&ŽƵƌ-Factor LEP analysis was considered:

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 19

1. dŚĞŶƵŵďĞƌŽƌƉƌŽƉŽƌƟŽŶŽĨ>
WƉĞƌƐŽŶƐŝŶƚŚĞƐĞƌǀŝĐĞĂƌĞĂǁŚŽŵĂǇďĞƐĞƌǀĞĚŽƌĂƌĞ likely to encounter the City’s ƚƌĂŶƐŝƚƉƌŽŐƌĂŵƐ͕ĂĐƟǀŝƟĞƐ͕ŽƌƐĞƌǀŝĐĞƐ͘

2. The frequency with which LEP persons encounter the City’s transit services programs, ĂĐƟǀŝƟĞƐ͕ŽƌƐĞƌǀŝĐĞƐ͘

3. dŚĞ ŶĂƚƵƌĞ ĂŶĚ ŝŵƉŽƌƚĂŶĐĞ ŽĨ ƉƌŽŐƌĂŵƐ͕ ĂĐƟǀŝƟĞƐ͕ Žƌ ƐĞƌǀŝĐĞƐ ƉƌŽǀŝĚĞĚ ďǇ ƚŚĞ ŝƚǇ’s ƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐƚŽƚŚĞ>
WƉŽƉƵůĂƟŽŶ͘

4. Resources available to the City of Madera Grants Department and Transit Division and overall cost to provide LEP assistance.

A summary of the results of the City’s transit services’ four-factor analysis is in the following ƐĞĐƟŽŶ͘
MEANINGFUL ACCESS: FOUR-FACTOR ANALYSIS

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter City transit programs, activities, or services.

According to the most recent American Community Survey (ACS) based on the 2020 US Census, the City’s ƉŽƉƵůĂƟŽŶ ŝƐ ďĞůŽǁ ƚŚĞ 1ϬϬ͕ϬϬϬ-ƉŽƉƵůĂƟŽŶ ƚŚƌĞƐŚŽůĚ requiring full inclusion of the City’s ƚƌĂŶƐŝƚ ƐĞƌǀŝĐĞƐ ƐƚĂī. The 2020 U.S. Census indicates the City’s ƉŽƉƵůĂƟŽŶ is 66,224 residents, 36,624 (55.3%) of Madera residents speak a language ŽƚŚĞƌƚŚĂŶ
ŶŐůŝƐŚ͘/ŶƚŚĞŝƚǇ1ϳ͕ϱϵϴƌĞƐŝĚĞŶƚƐ;2ϲ͘ϱйͿŚĂǀĞůŝŵŝƚĞĚ ŶŐůŝƐŚƉƌŽĮĐŝĞŶĐǇ͖
that is, they speak English “not well” or “not at all”. Kf those persons with limited English ƉƌŽĮĐŝĞŶĐǇ͕ƚŚĞŵĂũŽƌŝƚǇƐƉĞĂŬ^ƉĂŶŝƐŚ;1Ϭ͕ϳϲ1ͬ1ϲ͘2й^ƉĂŶŝƐŚ^ƉĞĂŬŝŶŐKŶůǇZĞƐŝĚĞŶƚƐͿ͘ dŚĞŝƚǇ͛ƐŵŽƐƚĐƵƌƌĞŶƚĚĞŵŽŐƌĂƉŚŝĐĂŶĂůǇƐŝƐƐŚŽǁƐƚŚĂƚƚŚĞŶƵŵďĞƌŽƌƉƌŽƉŽƌƟŽŶŽĨ> W
served or encountered in the eligible service area is as follows:

Service Provision Tracts Demographics
Tract
Number 5.10 5.11 5.12 5.15 6.02 6.03 6.04 7.02 7.01 8.01 8.02 9.01 9.02 9.03 Total
Population 6,128 6,557 4,693 3,705 4,067 6,293 5,139 6,611 5,433 2,625 4,167 3,884 3,977 3,620 Hispanic/
Latino 4,779 5,311 2,815 2,593 3,782 5,349 4,470 4,098 3,748 2,126 3,708 2,835 2,823 3,294 Percentage 78% 81% 60% 70% 93% 85% 87% 62% 69% 81% 89% 73% 71% 91% >ĂƐƚůǇ͕ ƚŚƌŽƵŐŚƐƚĂīĐŽŶƚĂĐƚ͕ĂŶĚ ĨĞĞĚďĂĐŬ ĨƌŽŵ ƚŚĞ ƚƌĂŶƐŝƚŽƉĞƌĂƚŽƌ͕ŝƚŚĂƐďĞĞŶŶŽƚĞĚ ƚŚĂƚŶŽƚŽŶůǇŝƐ^ƉĂŶŝƐŚƚŚĞƉƌŝŵĂƌǇůĂŶŐƵĂŐĞŝĚĞŶƟĮĞĚ͕ďƵƚǀĂƌǇŝŶŐĚŝĂůĞĐƚƐŽĨ^ƉĂŶŝƐŚ from ĚŝīĞƌĞŶƚĐŽƵŶƚƌŝĞƐŝƐĂůƐŽďĞŝŶŐĞǆƉĞƌŝĞŶĐĞĚ͘

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 20

2. The frequency with which LEP persons come in contact with City transit services programs, activities or services.

All transit services are provided in one or more of the above-referenced census tracts. A ŚŝŐŚ ƉĞƌĐĞŶƚĂŐĞ ŽĨ ,ŝƐƉĂŶŝĐͬ>ĂƟŶŽ ŝŶĚŝǀŝĚƵĂůƐ ƚŚĞƌĞĨŽƌĞ ĐŽŵĞ ŝŶƚŽ ĐŽŶƚĂĐƚ ǁŝƚŚ ƚŚĞ ƉƌŽŐƌĂŵ͘KŶ-ďŽĂƌĚ ƌŝĚĞƌƐŚŝƉ ƐƵƌǀĞǇƐ ĐŽŶĚƵĐƚĞĚ ďǇ ƚŚĞ ŝƚǇ ƌĞŇĞĐƚ ƚŚĂƚ ϳϱƉĞƌĐĞŶƚ of ƌŝĚĞƌƐƵƟůŝǌĞDyŽƌŝĂů-A-ZŝĚĞƐĞƌǀŝĐĞƐƚŚƌĞĞƚŽĮǀĞĚĂǇƐƉĞƌǁĞĞŬ͖1ϲƉĞƌĐĞŶƚƐŝǆƚŽ ƐĞǀĞŶĚĂǇƐƉĞƌǁĞĞŬ͖ĂŶĚϴƉĞƌĐĞŶƚŽŶĞƚŽůĞƐƐƚŚĂŶŽŶĞĚĂǇƉĞƌǁĞĞŬ͘

3. The nature and importance of programs, activities, or services provided by City transit services to the LEP population.
dŚĞ ůĂƌŐĞƐƚ ŐĞŽŐƌĂƉŚŝĐ ĐŽŶĐĞŶƚƌĂƟŽŶ ŽĨ >
W ŝŶĚŝǀŝĚƵĂůƐ ŝŶ ƚŚĞ ŝƚǇ ŽĨ DĂĚĞƌĂ ƚƌĂŶƐŝƚ
services area is Spanish speaking͘ KŶ-board ridership surveys conducted by the City ŝŶĚŝĐĂƚĞƚŚĂƚϴϯƉĞƌĐĞŶƚĂƌĞĐĂƉƟǀĞƚƌĂŶƐŝƚƌŝĚĞƌƐ͕ĂŶĚϯϬƉĞƌĐĞŶƚĐŽƵůĚŚĂǀĞŵĂĚĞƚŚĞŝƌ trip by another means as a passenger. The main purposes indicated for trips were 61 ƉĞƌĐĞŶƚĨŽƌŵĞĚŝĐĂůͬĚĞŶƚĂů͖ϱϬƉĞƌĐĞŶƚĨŽƌƐŚŽƉƉŝŶŐ͖ϰ2ƉĞƌĐĞŶƚĨŽƌƐĐŚŽŽů͖2ϬƉĞƌĐĞŶƚĨŽƌ ǁŽƌŬ͖ĂŶĚ1ϳƉĞƌĐĞŶƚĨŽƌŽƚŚĞƌƉƵƌƉŽƐĞƐŝŶĐůƵĚŝŶŐƌĞůŝŐŝŽƵƐƐĞƌǀŝĐĞƐĂŶĚƐŽĐŝĂůŽƵƟŶŐƐ͘

4. The resources available to City’s Grants Division and overall cost to provide LEP assistance.

The City’s tƌĂŶƐŝƚƐƚĂīŚĂƐĂĐĐĞƐƐƚŽĂǀĂƌŝĞƚǇŽĨƌĞƐŽƵƌĐĞƐĂŶĚĐŽůůĂďŽƌĂƚĞƐǁŝƚŚŵƵůƟƉůĞ ŽƌŐĂŶŝǌĂƟŽŶƐ ƚŚĂƚ ŚĞůƉ ǁŝƚŚ ŽƵƚƌĞĂĐŚ ĂŶĚ provide LEP assistance at low or no cost.

Community-based resources include:
• City of Madera Transit Advisory Board
• City of Madera Senior Centers
• City of Madera Intermodal Center
• City of Madera Transit Center
• DĂĚĞƌĂŽƵŶƚǇdƌĂŶƐƉŽƌƚĂƟŽŶŽŵŵŝƐƐŝŽŶ;DdͿ^ŽĐŝĂů^ĞƌǀŝĐĞƐdƌĂŶƐƉŽƌƚĂƟŽŶ ĚǀŝƐŽƌǇŽŵŵŝƩĞĞ;^^dͿ
• MCTC Board Unmet Transit Needs Process
• DdWƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶŽŵŵŝƩĞĞ
• Madera County Social Services Department
• ŽŵŵƵŶŝƚǇĐƟŽŶWĂƌƚŶĞƌƐŚŝƉŽĨDĂĚĞƌĂŽƵŶƚǇ
• Camarena Health Center
dŚĞ ĂďŽǀĞ ĐŽŵŵƵŶŝƚǇ ƌĞƐŽƵƌĐĞƐ ǁŝůů ĐŽŶƟŶƵĞ ƚŽ ďĞ ƵƐĞĚ ŽŶ Ă ƌĞŐƵůĂƌ ďĂƐŝƐ ƚŽ ĂƐƐŝƐƚ ŝŶ ŝĚĞŶƟĨǇŝŶŐthe needs ŽĨƚŚĞŝƚǇ͛Ɛ>
WƉŽƉƵůĂƟŽŶ͘dŚĞǇǁŝůůĂůƐŽƐĞƌǀĞƚŽǁŝĚĞůǇĚŝƐƐĞŵŝŶĂƚĞ ďŝůŝŶŐƵĂůƚƌĂŶƐŝƚƐĞƌǀŝĐĞŝŶĨŽƌŵĂƟŽŶĂŶĚĂŶŶŽƵŶĐĞŵĞŶƚƐĂŶĚƚŽŶŽƟĨǇƚŚĞ> WƉŽƉƵůĂƟŽŶŽĨ
ƉůĂŶŶĞĚǁŽƌŬƐŚŽƉƐĂŶĚŽƵƚƌĞĂĐŚĞīŽƌƚƐ͘
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 21
Based on the four-factor analysis, the City will develop its LEP Plan as outlined in the following ƐĞĐƟŽŶ͘

IDENTIFICATION OF LEP POPULATION
The Grants ŝǀŝƐŝŽŶŚĂƐĚĞǀĞůŽƉĞĚƐĞǀĞƌĂůƉŽƐƐŝďůĞǁĂǇƐƚŽĂƐƐŝƐƚŝŶŝĚĞŶƟĨǇŝŶŐ> WƉŽƉƵůĂƟŽŶƐ
within the City, including:
a. Examining records to see if requests for language assistance have been received in the ƉĂƐƚ͕ĞŝƚŚĞƌĂƚŵĞĞƟŶŐƐŽƌŽǀĞƌ ƚŚĞƉŚŽŶĞ͕ ƚŽĚĞƚĞƌŵŝŶĞǁŚĞƚŚĞƌůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞ ŵŝŐŚƚďĞŶĞĞĚĞĚĂƚĨƵƚƵƌĞĞǀĞŶƚƐŽƌŵĞĞƟŶŐƐ͘
b. GƌĞĞƟng ƉĂƌƟĐŝƉĂŶƚƐ ĂƐ ƚŚĞǇ ĂƌƌŝǀĞ at City transit-sponsored events. By informally ĞŶŐĂŐŝŶŐ ƉĂƌƟĐŝƉĂŶƚƐ ŝŶ ĐŽŶǀĞƌƐĂƟŽŶ͕ŝƚ ŝƐ ƉŽƐƐŝďůĞ ƚŽ ŐĂƵŐĞĞĂĐŚ ĂƩĞŶĚĞĞ͛Ɛ ĂďŝůŝƚǇ ƚŽ speak and understand English.
c. Surveying vehicle operators and other front-ůŝŶĞ ƐƚĂī͕ ůŝŬĞ ĚŝƐƉĂƚĐŚĞƌƐ ĂŶĚ ŝĂů-a-Ride schedulers, on their experience concerning any contacts with LEP persons. d. Networking ǁŝƚŚůŽĐĂůŚƵŵĂŶƐĞƌǀŝĐĞƐŽƌŐĂŶŝǌĂƟŽŶƐ ;ƐƵĐŚĂƐ^ŽĐŝĂů^ĞƌǀŝĐĞƐĂŶĚWƵďůŝĐ ,ĞĂůƚŚͿƚŽĂƐƐŝƐƚŝŶŝĚĞŶƟĨǇŝŶŐ>
WŐƌŽƵƉƐĂŶĚŝŶĚŝǀŝĚƵĂůƐŵŽƐƚŝŶŶĞĞĚŽĨ>
WĂƐƐŝƐƚĂŶĐĞ
ĂŶĚƚŽĨƵƌƚŚĞƌĨĂĐŝůŝƚĂƚĞĚŝƐƐĞŵŝŶĂƟŽŶŽĨŝŶĨŽƌŵĂƟŽŶĂďŽƵƚthe City’s transit system.

LANGUAGE ASSISTANCE MEASURES
SĞǀĞƌĂůůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞŽƉƟŽŶƐare available ƚŽ>
WƉĞƌƐŽŶƐ͕ŝŶĐůƵĚŝŶŐďŽƚŚŽƌĂůĂŶĚǁƌŝƩĞŶ
ůĂŶŐƵĂŐĞƐĞƌǀŝĐĞƐ͘ŝƚǇƚƌĂŶƐŝƚƐƚĂīĐĂŶƌĞƐƉŽŶĚƚŽ>
WƉĞƌƐŽŶƐ͕ǁŚĞƚŚĞƌŝŶƉĞƌƐŽŶ͕ďǇƚĞůĞƉŚŽŶĞ͕
ŽƌŝŶǁƌŝƟŶŐ as described below:
a. Provide bilingual ƚƌĂŶƐŝƚƐƚĂīat community events, public hearings, and Transit Advisory BŽĂƌĚ;dBͿŵĞĞƟŶŐƐ͘
b. WůĂĐĞŵĞŶƚŽĨƐƚĂƚĞŵĞŶƚƐŝŶŶŽƟĐĞƐĂŶĚƉƵďůŝĐĂƟŽŶƐƚŚĂƚŝŶƚĞƌƉƌĞƚĞƌƐĞƌǀŝĐĞƐĂƌĞĂǀĂŝůĂďůĞ ĨŽƌƚŚĞƐĞŵĞĞƟŶŐƐ͘
c. Annually survey bus drivers and other front-ůŝŶĞ ƐƚĂī͕ ůŝŬĞ ĚŝƐƉĂƚĐŚĞƌƐ͕ ŝĂů-A-Ride schedulers, and service development planners on their experience concerning any contacts with LEP persons during the previous year.
d. Post the City of Madera, Madera Metro Transit Services Title VI Program and LEP plan on the City’s website, ŚƩƉƐ͗ͬͬǁǁǁ͘ŵĂĚĞƌĂ͘ŐŽǀͬŚŽŵĞͬĚĞƉĂƌƚŵĞŶƚƐͬƚƌĂŶƐŝƚͬ e. Require all transit operator contracts to include the following clause:
͞WĞƌƐŽŶŶĞů͗ KEdZdKZ ƐŚĂůů ĞŵƉůŽǇ ĂŶĚ ƐƵƉĞƌǀŝƐĞ Ăůů ƉĞƌƐŽŶŶĞů͕ ŝŶĐůƵĚŝŶŐ ĚƌŝǀĞƌƐ͕ ĚŝƐƉĂƚĐŚĞƌƐ͕ŵĂŶĂŐĞƌƐ͕ĐƵƐƚŽŵĞƌƐĞƌǀŝĐĞƌĞƉƌĞƐĞŶƚĂƟǀĞĂŶĚŽƚŚĞƌƉĞƌƐŽŶŶĞůŶĞĞĚĞĚƚŽ ŽƉĞƌĂƚĞ ĂŶĚ ŵĂŝŶƚĂŝŶ ƚŚĞ ƐĞƌǀŝĐĞ ƉƌŽǀŝĚĞĚ ďǇ KEdZdKZ ƵŶĚĞƌ ƚŚŝƐ ŐƌĞĞŵĞŶƚ͘ DispatcheƌƐ ĂŶĚ ĐƵƐƚŽŵĞƌ ƐĞƌǀŝĐĞ ƌĞƉƌĞƐĞŶƚĂƟǀĞƐ ƐŚĂůů ŚĂǀĞ ƐŽŵĞ ďŝůŝŶŐƵĂů ƐŬŝůůƐ ;ĐŽŵŵƵŶŝĐĂƚĞ ŝŶ ^ƉĂŶŝƐŚ ĂŶĚ
ŶŐůŝƐŚ͕ ŝ͘Ğ͕͘ ĂďŝůŝƚǇ ƚŽ ƵŶĚĞƌƐƚĂŶĚ ƐŝŵƉůĞ ĚŝƌĞĐƟŽŶƐ͕ ĂĚĚƌĞƐƐĞƐĂŶĚƟŵĞƐͿ͘ŽŶƐŝĚĞƌĂƟŽŶƐŚŽƵůĚďĞŐŝǀĞŶƚŽďŝůŝŶŐƵĂůĚƌŝǀĞƌƐǁŚŽƵŶĚĞƌƐƚĂŶĚ simple direĐƟŽŶƐŝŶ
ŶŐůŝƐŚͬ^ƉĂŶŝƐŚ͘YƵĂůŝĮĞĚ ƐƵƉĞƌǀŝƐŽƌǇ ƉĞƌƐŽŶŶĞů ƐŚĂůů ďĞĂǀĂŝůĂďůĞ ĚƵƌŝŶŐĂůůŚŽƵƌƐŽĨŽƉĞƌĂƟŽŶ͘͟
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 22
f. When an interpreter is needed, for a language other than Spanish, in person or on the ƚĞůĞƉŚŽŶĞ͕ƐƚĂīǁŝůůĂƩĞŵƉƚ ƚŽĂĐĐĞƐƐůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞƐĞƌǀŝĐĞƐ ĨƌŽŵĂƉƌŽĨĞƐƐŝŽŶĂů ƚƌĂŶƐůĂƟŽŶƐĞƌǀŝĐĞŽƌƋƵĂůŝĮĞĚĐŽŵŵƵŶŝƚǇǀŽůƵŶƚĞĞƌƐ͘

LEP SAFE HARBOR
dŚĞ ^ĂĨĞ ,ĂƌďŽƌ dŚƌĞƐŚŽůĚ ƉƌŽǀŝƐŝŽŶ ƐƟƉƵůĂƚĞƐ ƚŚĂƚ ĨŽƌ ĞĂĐŚ > W ŐƌŽƵƉ ƚŚĂƚ ŵĞĞƚƐ ƚŚĞ >
W
ůĂŶŐƵĂŐĞƚŚƌĞƐŚŽůĚ;ϱйŽƌ1͕ϬϬϬŝŶĚŝǀŝĚƵĂůƐ͕ǁŚŝĐŚĞǀĞƌŝƐůĞƐƐ͕ŽĨƚŚĞƚŽƚĂůƉŽƉƵůĂƟŽŶŽƌƉĞƌƐŽŶƐ ĞůŝŐŝďůĞƚŽďĞƐĞƌǀĞĚŽƌůŝŬĞůǇƚŽďĞĂīĞĐƚĞĚŽƌĞŶĐŽƵŶƚĞƌĞĚͿĂƌĞcipient of FTA funds must provide ǁƌŝƩĞŶƚƌĂŶƐůĂƟŽŶŽĨǀŝƚĂůĚŽĐƵŵĞŶƚƐĨŽƌƚŚĞŶŽŶ-
ŶŐůŝƐŚƵƐĞƌƐ͘&ƵƌƚŚĞƌƚƌĂŶƐůĂƟŽŶŽĨŶŽŶ-vital
documents, if needed, can be provided orally. If there are fewer than 50 persons in a language ŐƌŽƵƉ ƚŚĂƚƌĞĂĐŚĞƐ ƚŚĞĮǀĞpercent (5%) trigger, the recipient is not required to translate vital ǁƌŝƩĞŶŵĂƚĞƌŝĂůƐďƵƚƐŚŽƵůĚƉƌŽǀŝĚĞǁƌŝƩĞŶŶŽƟĐĞŝŶƚŚĞƉƌŝŵĂƌǇůĂŶŐƵĂŐĞŽĨƚŚĞ> WůĂŶŐƵĂŐĞ
ŐƌŽƵƉŽĨ ƚŚĞ ƌŝŐŚƚ ƚŽ ƌĞĐĞŝǀĞĐŽŵƉĞƚĞŶƚŽƌĂůŝŶƚĞƌƉƌĞƚĂƟŽŶŽĨ ƚŚŽƐĞǁƌŝƩĞŶŵĂƚĞƌŝĂůƐ͕ Ĩree of ĐŽƐƚ͘dŚĞƐĞƐĂĨĞŚĂƌďŽƌƉƌŽǀŝƐŝŽŶƐĂƉƉůǇƚŽƚŚĞƚƌĂŶƐůĂƟŽŶŽĨǁƌŝƩĞŶĚŽĐƵŵĞŶƚƐŽŶůǇ͘dŚĞǇĚŽ ŶŽƚĂīĞĐƚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƚŽƉƌŽǀŝĚĞŵĞĂŶŝŶŐĨƵůĂĐĐĞƐƐƚŽ> WŝŶĚŝǀŝĚƵĂůƐƚŚƌŽƵŐŚĐŽŵƉĞƚĞŶƚ
oral interpreters where oral language services are needed and are reasonable.

The City’s Madera Metro transit system complies with the Safe Harbor Threshold provisions, as evidenced by the number of documents translated in Spanish. With respect to Title VI ŝŶĨŽƌŵĂƟŽŶ͕ƚŚĞĨŽůůŽǁŝŶŐƐŚĂůůďĞŵĂĚĞĂǀĂŝůĂďůĞŝŶ^ƉĂŶŝƐŚ͗ • dŝƚůĞs/WƵďůŝĐEŽƟĐĞƐ
• Title VI Complaint Procedures
• Title VI Complaint Form
/ŶĂĚĚŝƟŽŶ͕ƚŚĞŝƚǇǁŝůůĐŽŶĚƵĐƚŵĂƌŬĞƟŶŐƚŚĂƚŝŶĐŽƌƉŽƌĂƚĞƐƚƌĂŶƐůĂƚĞĚŵĂƚĞƌŝĂůƐƚŚĂƚƌĞĂĐŚ> W
persons. EŽƟĐĞƐŽĨĨƌĞĞůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞĨŽƌƉĞƌƐŽŶǁŝƚŚ> W include the following:
• EŽƟĐĞŽĨEŽŶ-ŝƐĐƌŝŵŝŶĂƟŽŶĂŶĚZĞĂƐŽŶĂďůĞĐĐŽŵŵŽĚĂƟŽŶ • KƵƚƌĞĂĐŚDĂƚĞƌŝĂůƐ
• System Maps and Bus Schedules
• Route Changes
• ŽŵŵƵŶŝƚǇDĞĞƟŶŐƐ
• Public Hearings
• Service Change Announcements
• Safety and Security Announcements

LEP STAFF TRAINING
dŚĞŝƚǇĞŶƐƵƌĞƐƟŵĞůǇĂŶĚƌĞĂƐŽŶĂďůĞůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞƚŽ> WƵƟůŝǌŝŶŐƐĞǀĞƌĂůĂƉƉƌŽĂĐŚĞƐ͘
ƵƐƚŽŵĞƌƐĞƌǀŝĐĞƐƚĂīĂŶĚŽƚŚĞƌŬĞǇƐƚĂīĂƌĞŐŝǀĞŶŝŶƐƚƌƵĐƟŽŶƐŽŶ;1ͿŚŽǁƚŽƌĞƐƉŽŶĚƚŽĂŶ> W
ĐĂůůĞƌƌĞƋƵĞƐƚĂŶĚ;2ͿŚŽǁƚŽƌĞƐƉŽŶĚƚŽǁƌŝƩĞŶĐŽŵŵƵŶŝĐĂƟŽn from an LEP person.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 23
/ŶƐƚƌƵĐƟŽŶƐ ĂƌĞ ƉƌŽǀŝĚĞĚ ƚŽ ǀĞŚŝĐůĞ ŽƉĞƌĂƚŽƌƐ͕ ƐƵƉĞƌǀŝƐŽƌƐ ĂŶĚ ŵĂŶĂŐĞƌƐ͕ ĂŶĚ ŽƚŚĞƌƐ ǁŚŽ regularly interact with the public on how to respond to an LEP customer.

OPTIONS TO RESPOND TO LEP PERSONS
There are various ways in which the City’s ƚƌĂŶƐŝƚƐƚĂīĐĂŶƌĞƐƉŽŶĚƚŽ> Wpersons, whether in
ƉĞƌƐŽŶ͕ďǇƚĞůĞƉŚŽŶĞ͕ŽƌŝŶǁƌŝƟŶŐ͘dŚĞǇŝŶĐůƵĚĞďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽƚŚĞĨŽůůŽǁŝŶŐ͗ a. WƌŽǀŝĚĞǁƌŝƟŶŐƚƌĂŶƐůĂƟŽŶŽĨǀŝƚĂůĚŽĐƵŵĞŶƚƐĨŽƌĞůŝŐŝďůĞ> WůĂŶŐƵĂŐĞŐƌŽƵƉ;ƐͿŝŶĐůƵĚŝŶŐ͕
but not limited to:
• Consent and complaint forms
• /ŶƚĂŬĞĂŶĚĂƉƉůŝĐĂƟŽŶĨŽƌŵƐ
• tƌŝƩĞŶŶŽƟĐĞƐŽĨƌŝŐŚƚƐ
• EŽƟĐĞŽĨĚĞŶŝĂůƐ͕ůŽƐƐĞƐ͕ŽƌĚĞĐƌĞĂƐĞƐŝŶďĞŶĞĮƚƐŽƌƐĞƌǀŝĐĞƐ • EŽƟĐĞŽƌƉĞƌƐŽŶ͛ƐƌŝŐŚƚƐƵŶĚĞƌdŝƚůĞs/
b. WƌŽǀŝĚĞ Ă ďŝůŝŶŐƵĂů ŽŵŵƵŶŝƚǇ KƵƚƌĞĂĐŚ ŽŽƌĚŝŶĂƚŽƌ Ăƚ ĐŽŵŵƵŶŝƚǇ ĞǀĞŶƚƐ ĂŶĚ ƉƵďůŝĐ hearings. The City ŚĂƐƉĞƌƐŽŶŶĞůƚŽƉƌŽǀŝĚĞ^ƉĂŶŝƐŚŝŶƚĞƌƉƌĞƚĂƟŽŶ͘ c. WůĂĐĞ ƐƚĂƚĞŵĞŶƚƐ ŝŶ ŶŽƟĐĞƐ ĂŶĚ ƉƵďůŝĐĂƟŽŶƐ ƚŚĂƚ ŝŶƚĞƌƉƌĞƚĞƌ ƐĞƌǀŝĐĞƐ ĂƌĞ ĂǀĂŝůĂďůĞ ĨŽƌ ƚŚĞƐĞŵĞĞƟŶŐƐ͘
d. Survey bus drivers and other front-ůŝŶĞ ƐƚĂī͕ ƐƵĐŚĂƐĚŝƐƉĂƚĐŚĞƌ͕ ƐĐŚĞĚƵůĞƌ͕ĂŶĚ ƐĞƌǀŝĐĞ development planners on their experience concerning any contacts with LEP persons during the previous year.
e. Post the City of Madera, Madera Metro Transit Services Title VI Program and LEP plan on the City of Madera website, ŚƩƉƐ͗ͬͬǁǁǁ͘ŵĂĚĞƌĂ͘ŐŽǀͬŚŽŵĞͬĚĞƉĂƌƚŵĞŶƚƐͬƚƌĂŶƐŝƚͬ f. ĐĐĞƐƐůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞ ƐĞƌǀŝĐĞƐ ĨƌŽŵĂƉƌŽĨĞƐƐŝŽŶĂů ƚƌĂŶƐůĂƟŽŶ ƐĞƌǀŝĐĞŽƌƋƵĂůŝĮĞĚ ĐŽŵŵƵŶŝƚǇ ǀŽůƵŶƚĞĞƌƐ ǁŚĞŶ ĂŶ ŝŶƚĞƌƉƌĞƚĞƌ ŝƐ ŶĞĞĚĞĚ ƚŽ ĞŶƐƵƌĞ ŝŶĨŽƌŵĂƟŽŶ ŝƐ ĐůĞĂƌůǇ presented, including public comments.
g. Provide on-ŐŽŝŶŐĞŵƉůŽǇĞĞ ƚƌĂŝŶŝŶŐ ƚŽ ƉƌŽŵŽƚĞ ďĞƩĞƌ ƵŶĚĞƌƐƚĂŶĚŝŶŐ ŽĨ ƚŚĞ ůĂǁƐ ƚŚĂƚ ƉƌŽŚŝďŝƚĚŝƐĐƌŝŵŝŶĂƟŽŶŽŶƚŚĞďĂƐŝƐŽĨŶĂƟŽŶĂůŽƌŝŐŝŶĂŶĚƚŽĞŶƐƵƌĞƟŵĞůǇĂŶĚƌĞĂƐŽŶĂďůĞ ůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞ ƚŽ >
W ƉŽƉƵůĂƟŽŶƐ͘ >
W ƐĞŶƐŝƟǀŝƚǇ ƚƌĂŝŶŝŶŐǁŝůů ďĞ ĐŽŶĚƵĐƚed with
ƐƚĂī ;ĚƌŝǀĞƌƐ͕ĚŝƐƉĂƚĐŚ͕ĂŶĚŵĂŶĂŐĞŵĞŶƚͿĂƐƉĂƌƚŽĨĞŵƉůŽǇĞĞ ƚƌĂŝŶŝŶŐĂŶĚŽƌŝĞŶƚĂƟŽŶ ĂŶĚƌĞĨƌĞƐŚĞƌƐĐůĂƐƐĞƐƚŽĞŶƐƵƌĞƐƚĂīǁŽƌŬĞīĞĐƟǀĞůǇǁŝƚŚ> WƉŽƉƵůĂƟŽŶƐĂŶĚƉƌŽǀŝĚĞ
ĞīĞĐƟǀĞůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞƐĞƌǀŝĐĞƐ͘

OUTREACH TECHNIQUES
tŚĞŶƐƚĂīprepare ĂĚŽĐƵŵĞŶƚŽƌƐĐŚĞĚƵůĞƐĂŵĞĞƟŶŐĨŽƌǁŚŝĐŚƚŚĞƚĂƌŐĞƚĂƵĚŝĞŶĐĞŝƐĞǆƉĞĐƚĞĚ ƚŽŝŶĐůƵĚĞ>
WŝŶĚŝǀŝĚƵĂůƐ͕ĚŽĐƵŵĞŶƚƐ͕ŵĞĞƟŶŐŶŽƟĐĞƐ͕ŇǇĞƌƐ͕ĂŶĚĂŐĞŶĚĂƐǁŝůůďĞƉƌŝŶƚĞĚŝŶĂŶ ĂůƚĞƌŶĂƟǀĞůĂŶŐƵĂŐĞďĂƐĞĚŽŶƚŚĞŬŶŽǁŶ>
WƉŽƉƵůĂƟŽŶ͘/ŶƚĞƌƉƌĞƚĞƌƐǁŝůůďĞĂǀĂŝlable as needed.

The City currently uses a variety of outreach approaches as described below.

1. Public Outreach Activities
The City’s ǁĞďƐŝƚĞ ƉŽƐƚƐ ƚƌĂŶƐŝƚ ƐĐŚĞĚƵůĞƐ ĂŶĚ ƌŝĚĞƌ ŝŶĨŽƌŵĂƟŽŶ͘ dŚĞ ŝƚǇ’s website provides material in both English and Spanish. The City also provides easy to access to ďŝůŝŶŐƵĂů;
ŶŐůŝƐŚĂŶĚ^ƉĂŶŝƐŚͿĂĚŵŝŶŝƐƚƌĂƟǀĞƐƚĂīĂŶĚĚƌŝǀĞƌƐĚƵƌŝŶŐŽƉĞƌĂƟŶŐŚŽƵƌƐƚŽ Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 24
ĂŶƐǁĞƌƋƵĞƐƟŽŶƐĚƵƌŝŶŐƚŚĞŝƌƌĞŐƵůĂƌƐŚŝŌƐĐŚĞĚƵůĞƐĨŽƌƚŚŽƐĞ> WƉĂƐƐĞŶŐĞƌƐǁŚŽƵƐĞ
the City’s transit system.
dŚĞŝƚǇĂůƐŽƌĞĂĐŚĞƐŽƵƚƚŽƚŚĞĐŽŵŵƵŶŝƚǇĚŝƌĞĐƚůǇƚŚƌŽƵŐŚŵĞĞƟŶŐƐǁŝƚŚĂŐĞŶĐǇĂŶĚ ĐŽŵŵƵŶŝƚǇ ƐƚĂī ĂŶĚ ƚŚĞŝƌ ĐůŝĞŶƚƐ ĂƐ ŶĞĞĚĞĚ͘ /ŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐ ƚŚĞ ŝƚǇ͛Ɛ ƚƌĂŶƐŝƚ ƐĞƌǀŝĐĞƐ ŝƐ ĚŝƐƐĞŵŝŶĂƚĞĚ Ăƚ ƚŚĞƐĞŵĞĞƟŶŐƐ͕ ŝŶĐůƵĚŝŶŐ ƐĐŚĞĚƵůĞƐĂŶĚ ĂƉƉƌŽƉƌŝĂƚĞ ŇŝĞƌs. ^ĐŚĞĚƵůĞƐĂůƐŽĂƌĞŵĂĚĞĂǀĂŝůĂďůĞĂƚĂǀĂƌŝĞƚǇŽĨůŽĐĂƟŽŶƐƚŚƌŽƵŐŚŽƵƚƚŚĞĐŽŵŵƵŶŝƚǇĂŶĚ ŽŶĂůůŝƚǇƚƌĂŶƐŝƚďƵƐĞƐ͘^ƚĂīƵƟůŝǌĞ ĚŝīĞƌĞŶƚŵĞĞƟŶŐƐŝǌĞƐĂŶĚĨŽƌŵĂƚƐ͕ƵƟůŝǌĞĂůƚĞƌŶĂƟǀĞ ĂĚǀĞƌƟƐŝŶŐƉůĂƞŽƌŵƐĂŶĚĐŽŵŵƵŶŝƚǇŝŶƚĞƌĂĐƟŽŶ͘

2. Public Meetings
dŚĞŝƚǇĐŽŶĚƵĐƚƐĂŶĚƉĂƌƟĐŝƉĂƚĞƐŝŶŵĞĞƟŶŐƐƚŚĂƚĂƌĞŽƉĞŶƚŽƚŚĞŐĞŶĞƌĂůƉƵďůŝĐĂŶĚ can be scheduled ĂƚĐŽŶǀĞŶŝĞŶƚƟŵĞƐĂŶĚĂĐĐĞƐƐŝďůĞůŽĐĂƟŽŶƐ͘dŚĞŝƚǇĐŽůůĂďŽƌĂƚĞƐǁŝƚŚ the MCTC, the DĞƚƌŽƉŽůŝƚĂŶ WůĂŶŶŝŶŐ KƌŐĂŶŝǌĂƟŽŶ ;DWKͿ͕ ŝŶ ŝƚƐ hŶŵĞƚ dƌĂŶƐŝƚ EĞĞĚƐ process. The Unmet Transit Needs hearings are accessible to the general public and are ĐŽŶƐŝƐƚĞŶƚǁŝƚŚDd͛ƐĐŽŵƉƌĞŚĞŶƐŝǀĞWƵďůŝĐWĂƌƟĐŝƉĂƟŽŶWůĂŶĂŶĚƉƌŽĐĞƐƐƚŚĂƚĞŶƐƵƌĞ meaningful access to LEP throughout the service area. The MCTC public hearing is accessible by public transit services.

The City’s ƚƌĂŶƐŝƚ ƐƚĂī ĂůƐŽ ƉĂƌƟĐŝƉĂtes in the development of the MCTC “Public WĂƌƟĐŝƉĂƟŽŶWůĂŶ͘͟ƐĞƌŝĞƐŽĨŵĞĞƟŶŐƐĂƌĞĐŽŶĚƵĐƚĞĚǁŝƚŚƉĂƌƟĐŝƉĂŶƚƐĨƌŽŵƚŚƌŽƵŐŚŽƵƚ ƚŚĞĐŽŵŵƵŶŝƚǇ͘ZĞĐŽŵŵĞŶĚĂƟŽŶƐƚŽŵĂǆŝŵŝǌĞĐŽŵŵƵŶŝƚǇŝŶǀŽůǀĞŵĞŶƚĂƌĞƌĞŇĞĐƚĞĚŝŶ this plan and adopted by the MCTC Board.

3. Participation in Community Activities
dŚĞŝƚǇĞŶŐĂŐĞƐŝŶĐŽŵŵƵŶŝƚǇĂĐƟǀŝƟĞƐƚŚĂƚƉƌŽŵŽƚĞŝƚƐƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐ͘dŚĞƐĞĂĐƟǀŝƟĞƐ and sites include:
• City of Madera Senior Centers
• City of Madera Community Centers
• MCTC Annual Unmet Transit Needs Process
• DĂĚĞƌĂhŶŝĮĞĚ^ĐŚŽŽůŝƐƚƌŝĐƚ
• Madera County Public Health Department

ASSURANCES
The City transit services will ensure that no person, on the grounds of race, ĐŽůŽƌ͕ŶĂƟŽŶĂůŽƌŝŐŝŶ͕ ĂƐƉƌŽǀŝĚĞĚďǇdŝƚůĞs/ŽĨƚŚĞŝǀŝůZŝŐŚƚƐĐƚŽĨ1ϵϲϰ͕ǁŝůůďĞĞǆĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶŝŶ͕ďĞ ĚĞŶŝĞĚƚŚĞďĞŶĞĮƚƐŽĨ͕ŽƌďĞŽƚŚĞƌǁŝƐĞƐƵďũĞĐƚĞĚƚŽĚŝƐĐƌŝŵŝŶĂƟŽŶ͘&ƵƌƚŚĞƌ͕ƚŚĞŝƚǇǁŝůůŶŽƟĨǇ ƚŚĞƉƵďůŝĐŽĨƉƌŽƚĞĐƟŽŶƐĂŐĂŝŶƐƚ ĚŝƐĐƌŝŵŝŶĂƟŽŶĂīŽƌĚĞĚƚŚĞŵďǇdŝƚůĞs/ZĞŐƵůĂƟŽŶƐĂŶĚǁŝůůƚĂŬĞ ƉƌĞǀĞŶƟǀĞĐŽƌƌĞĐƟǀĞĂŶĚĚŝƐĐŝƉůŝŶĂƌǇĂĐƟŽŶŶĞĐĞƐƐĂƌǇƚŽƌĞĚƵĐĞďĞŚĂǀŝŽƌƚŚĂƚǀŝŽůĂƚĞƚŚĞƌŝŐŚƚƐ ĂŶĚƉƌŝǀŝůĞŐĞƐƚŚĞƌĞŐƵůĂƟŽŶƐĂƌĞĚĞƐŝŐŶĞĚƚŽƉƌŽƚĞĐƚ͘
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 25
dŚĞŝƚǇǁŝůůƉŽƐƚŝŶĨŽƌŵĂƟŽŶŽŶŝƚƐǁĞďƐŝƚĞ͕/ŶƚĞƌŵŽĚĂůĂŶĚdƌĂŶƐŝƚ&ĂĐŝůŝƚǇĂƐǁĞůůĂƐĂůůƚƌĂŶƐŝƚ ďƵƐĞƐĂŶĚĞŶƐƵƌĞƚŚĂƚŝƚƌĞŇĞĐƚƐƵƉƚŽĚĂƚĞŝŶĨŽƌŵĂƟŽŶĐŽŶƐŝƐƚĞŶƚǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϵ &Z^ĞĐƟŽŶ21͘ϵ;ĚͿ͘

MONITORING AND UPDATING THE LEP PLAN
Madera will update the LEP ĂƐƌĞƋƵŝƌĞĚďǇh͘^͘Kd͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƉůĂŶǁŝůůďĞƌĞǀŝĞǁĞĚĂŶĚ updated when more data from the 2010 U.S. Census is available, or when it is clear that higher ĐŽŶĐĞŶƚƌĂƟŽŶƐŽĨ>
WŝŶĚŝǀŝĚƵĂůƐĂƌĞƉƌĞƐĞŶƚŝŶƚŚĞŝƚǇŽĨDĂĚĞƌĂƚƌĂŶƐŝƚƐĞƌǀŝĐĞƐĂƌĞĂ͘Updates will include the following:
• ŽĐƵŵĞŶƚĂƟŽŶŽĨ>
WƉĞƌƐŽŶĂůĐŽŶƚĂĐƚƐ͘
• How the needs of LEP persons have been addressed.
• ĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚĞĐƵƌƌĞŶƚ>
WƉŽƉƵůĂƟŽŶŝŶƚŚĞƐĞƌǀŝĐĞĂƌĞĂ͘
• ĞƚĞƌŵŝŶĂƟŽŶĂƐƚŽǁŚĞƚŚĞƌƚŚĞŶĞĞĚĨŽƌƚƌĂŶƐůĂƟŽŶƐĞƌǀŝĐĞƐŚĂƐĐŚĂŶŐĞĚ͘ • ĞƚĞƌŵŝŶĞǁŚĞƚŚĞƌůŽĐĂůůĂŶŐƵĂŐĞĂƐƐŝƐƚĂŶĐĞƉƌŽŐƌĂŵƐŚĂǀĞďĞĞŶĞīĞĐƟǀĞĂŶĚƐƵĸĐŝĞŶƚ to meet the need.
• Determine whether City ƚƌĂŶƐŝƚ ĮŶĂŶĐŝĂů ƌĞƐŽƵƌĐĞƐ ĂƌĞ ƐƵĸĐŝĞŶƚ ƚŽ ĨƵŶĚ ůĂŶŐƵĂŐĞ assistance resources needed.
• Determine whether City has fully complied with the goals of this LEP Plan. • Determine whether complaints have been received concerning City transit services’ failure to meet the needs of LEP individuals.

DETERMINATION OF SITE OR LOCATION OF FACILITIES
dŚĞ ŝƚǇ ǁŝůů ŶŽƚ ĚĞƚĞƌŵŝŶĞ ƚŚĞ ůŽĐĂƟŽŶ ŽĨ ƉƌŽũĞĐƚƐ ƌĞƋƵŝƌŝŶŐ ůĂŶĚ ĂĐƋƵŝƐŝƟŽŶ ĂŶĚ ƚŚĞ displacement of persons from their residences and businesses on the basis of race, color, or ŶĂƟŽŶĂůŽƌŝŐŝŶƉĞƌdŝƚůĞϰϵ&Z͕^ĞĐƟŽŶ21͘ϵ;ďͿ;ϯͿ͘/ŶĚĞƚĞƌŵŝŶŝŶŐƚŚĞƐŝƚĞŽƌůŽĐĂƟŽŶŽĨĨĂĐŝůŝƟĞƐ͕ ƚŚĞŝƚǇǁŝůůŶŽƚŵĂŬĞƐĞůĞĐƟŽŶƐǁŝƚŚƚŚĞƉƵƌƉŽƐĞŽƌĞīĞĐƚŽĨĞǆĐůƵĚŝŶŐƉĞƌƐŽŶƐĨƌŽŵ͕ĚĞŶǇŝŶŐ ƚŚĞŵƚŚĞďĞŶĞĮƚƐŽĨ͕ŽƌƐƵďũĞĐƚƚŚĞŵƚŽĚŝƐĐƌŝŵŝŶĂƟŽŶ͘ &ĂĐŝůŝƟĞƐŝŶĐůƵĚĞ͕ďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽ͕ƐƚŽƌĂŐĞĨĂĐŝůŝƟĞƐ͕ŵĂŝŶƚĞŶĂŶĐĞĨĂĐŝůŝƟĞƐ͕ŽƉĞƌĂƟŽŶĐĞŶƚĞƌ͕ etc.. dŝƚůĞs/ĞƋƵŝƚǇĂŶĂůǇƐŝƐǁŝůůďĞƵŶĚĞƌƚĂŬĞŶďĞĨŽƌĞƐĞůĞĐƟŽŶŽĨĂƉƌĞĨĞƌƌĞĚƐŝƚĞĂŶĚŽƵƚƌĞĂĐŚ ƵŶĚĞƌƚĂŬĞƚŽƉĞƌƐŽŶƐƉŽƚĞŶƟĂůůǇŝŵƉĂĐƚĞĚďǇƚŚĞƐŝƟŶŐŽĨĨĂĐŝůŝƟĞƐ͘ŽŵƉůŝĂŶĐĞǁŝƚŚƌĞŐƵůĂƟŽŶƐ͕ ƚŚĞ ŝƚǇ ŝƐ ĂůƐŽ ĚĞƚĞƌŵŝŶĞĚ ŝĨ ŽƚŚĞƌ ĨĂĐŝůŝƟĞƐ ǁŝƚŚ ƐŝŵŝůĂƌ impacts I the area will result in any ĐƵŵƵůĂƟǀĞĂĚǀĞƌƐĞŝŵƉĂĐƚƐ͘
/ĨĂůŽĐĂƟŽŶŝƐĚĞƚĞƌŵŝŶĞĚƚŽŚĂǀĞĂĚŝƐƉĂƌĂƚĞŝŵƉĂĐƚŽŶƚŚĞďĂƐŝƐŽĨƌĂĐĞ͕ĐŽůŽƌ͕ŽƌŶĂƟŽŶŽƌŝŐŝŶ͕ ƚŚĞ ŝƚǇŵĂǇ ŽŶůǇůŽĐĂƚĞ ƚŚĞ ƉƌŽũĞĐƚŝŶ ƚŚĞ ƐĞůĞĐƚĞĚůŽĐĂƟŽŶǁŝƚŚ ƐƵďƐƚĂŶƟĂůũƵƐƟĮĐĂƟŽŶĂŶĚ ǁŚĞƌĞ ƚŚĞƌĞ ĂƌĞ ŶŽ ĂůƚĞƌŶĂƟǀĞ ůŽĐĂƟŽŶƐ ƚŚĂƚ ǁŽƵůĚ ŚĂǀĞ a less disparate impact. Upon ĐŽŶƐŝĚĞƌĂƟŽŶĂŶĚĂŶĂůǇƐŝƐŽĨĂůƚĞƌŶĂƟǀĞƐ͕ƚŚĞůĞĂƐƚĚŝƐĐƌŝŵŝŶĂƚŽƌǇĂŶĂůǇƐŝƐǁŝůůďĞŝŵƉůĞŵĞŶƚĞĚ͘

AVAILABILITY OF TITLE VI PLANS AND PROCEDURES
The City of Madera, Madera Metro Titel XI Program and LEP Plan are included in the City of DĂĚĞƌĂ͛Ɛ ǁĞďƐŝƚĞ Ăƚ ŚƩƉƐ͗ͬͬǁǁǁ͘ŵĂĚĞƌĂ͘ŐŽǀͬŚŽŵĞͬĚĞƉĂƌƚŵĞŶƚƐͬƚƌĂŶƐŝƚͬ͘ ŶǇ ƉĞƌƐŽŶ Žƌ agency with internet access will be
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 26
able to access and download the plan from the City’s ǁĞďƐŝƚĞ͘ůƚĞƌŶĂƟǀĞůǇ͕ĂŶǇƉĞƌƐŽŶŽƌĂŐĞŶĐǇ may request a copy of the plan via telephone, fax, mail, or in person and shall be provided a copy of the plan at no cost. LEP individuals may request copies of the translated plan which the City will provide, if feasible.

YƵĞƐƟŽŶƐŽƌĐŽŵŵĞŶƚƐƌĞŐĂƌĚŝŶŐƚŚĞ>
WWůĂŶŵĂǇďĞƐƵďŵŝƩĞĚƚŽƚŚĞŝƚǇŽĨDĂĚĞƌĂFinance
Department, Grants Division, Title VI Coordinator:

CITY OF MADERA
Finance Department - Grants Division
Title VI Compliance Coordinator
205 W. 4th Street
Madera, CA 93637
Phone: (559) 661-3692
Fax: (559) 674-2972
Email: ƚƌĂŶƐŝƟŶĨŽΛŵĂĚĞƌĂ͘ŐŽǀ

MINORITY REPRESENATION ON PLANNING AND ADVISORY BODIES
dŚĞ&dƌĞƋƵŝƌĞƐƚŚĞŝƚǇƚŽĚŽĐƵŵĞŶƚĞīŽƌƚƐƚŽĞŶĐŽƵƌĂŐĞŵŝŶŽƌŝƚǇƉĂƌƟĐŝƉĂƟŽŶŽŶŶŽŶ-elected ĐŽŵŵŝƩĞĞƐ͕ďŽĂƌĚƐ͕ĐŽƵŶĐŝůƐŽƌŽƚŚĞƌďŽĚŝĞƐ͘City must provide a table of transit-related, nonĞůĞĐƚĞĚƉůĂŶŶŝŶŐďŽĂƌĚƐ͕ĂĚǀŝƐŽƌǇĐŽƵŶĐŝůƐŽƌĐŽŵŵŝƩĞĞƐ͕ŽƌƐŝŵŝůĂƌďŽĚŝĞƐ͕ƚŚĞŵĞŵďĞƌƐŚŝƉŽĨ which is selected by the City, and must indicate the racial breakdown of the membership of such ĐŽŵŵŝƩĞĞƐŽƌĐouncils.

The City established the Transit Advisory Board (TAB) to serve in an advisory capacity to the City ŽƵŶĐŝů ĂŶĚ ƐƚĂī ŽŶ ƚƌĂŶƐŝƚ ŵĂƩĞƌƐ͘ dŚĞ dB ƌĞǀŝĞǁƐ ƚƌĂŶƐŝƚ ƉƌŽƉŽƐĂůƐ͕ ĞŶƐƵƌĞƐ ŐƌŝĞǀĂŶĐĞ procedures are followed and ĚŝƐĐƵƐƐĞƐŽǀĞƌĂůůƚƌĂŶƐŝƚƉůĂŶŶŝŶŐĂŶĚŽƉĞƌĂƟŶŐĂĐƟǀŝƟĞƐ. The TAB is comprised of seven (7) members, all of whom serve a four-year term. Members are appointed directly by individual city council members of the City of Madera City Council and represent a ĐƌŽƐƐƐĞĐƟŽŶŽĨƚŚĞĐŽŵŵƵŶŝƚǇ͘

RACE/ETHNICITY SERVICE AREA

POPULATION PERCENTAGE
Caucasian 0%
,ŝƐƉĂŶŝĐͬ>ĂƟŶŽ 50%
Black/African American 17%
Asian 0%
American Indian/Alaska
EĂƟǀĞ 17%
WĂĐŝĮĐ/ƐůĂŶĚĞƌ 0%
Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 27
VIII. SUBRECIPIENT MONITORING AND SCHEDULE OF SUBRECIPIENT TITLE VI PROGRAM

SUBMISSIONS
The City ĐƵƌƌĞŶƚůǇ ĐŽŶƚƌĂĐƚƐ ŝƚƐ ĨĞĚĞƌĂůůǇ ĨƵŶĚĞĚ ƚƌĂŶƐŝƚ ŽƉĞƌĂƟŽŶƐ ƚŽDs dƌĂŶƐƉŽƌƚĂƟŽŶ͕ /ŶĐ͘ Third-party contractors are not required to develop their own Title VI Programs but must comply with the City’s Title VI Program. Therefore, it is up to the City to monitor its contractor to ensure it remains in compliance with the City’s Title VI Program. dŚĞŝƚǇŵŽŶŝƚŽƌƐdŝƚůĞs/ĐŽŵƉůŝĂŶĐĞďǇĞŶƐƵƌŝŶŐƚŚĞEŽƟĐĞƚŽWƵďůŝĐŝƐĚŝƐƉůĂǇĞĚŽŶĂůůƚƌĂŶƐŝƚ ǀĞŚŝĐůĞƐ͕ƉĞƌĨŽƌŵŝŶŐƋƵĂůŝƚǇĐŽŶƚƌŽůĐŚĞĐŬƐĂŶĚŚŽůĚŝŶŐŵŽŶƚŚůǇŵĞĞƟŶŐƐǁŝƚŚƚŚĞĐŽŶƚƌĂĐƚŽƌƚŽ ĂĚĚƌĞƐƐĐŽŶƟŶƵĞĚdŝƚůĞs/ŝŵƉůĞŵĞŶƚĂƟŽŶ͘ĚĚŝƟŽŶĂůůǇ͕ƚŚĞcontract agreement includes Title VI compliance.

IX. TITLE VI EQUITY ANALYSIS
dŝƚůĞs/ƌĞŐƵůĂƟŽŶƐƌĞƋƵŝƌĞƚŚĞĐŽŵƉůĞƟŽŶŽĨĂŶ
ƋƵŝƚǇŶĂůǇƐŝƐǁŚĞŶĞǀĞƌĂƌĞĐŝƉŝĞŶƚŽƌ
ƐƵďƌĞĐŝƉŝĞŶƚďĞŐŝŶƐƉůĂŶŶŝŶŐƚŚĞůŽĐĂƟŽŶĂŶĚĐŽŶƐƚƌƵĐƟŽŶŽĨĂŶĞǁƚƌĂŶƐŝƚĨĂĐŝůŝƚǇ;ŶŽƚ ŝŶĐůƵĚŝŶŐďƵƐƐŚĞůƚĞƌƐ͕ƚƌĂŶƐŝƚƐƚĂƟŽŶƐ͕ƉŽǁĞƌƐƵďƐƚĂƟŽŶƐ͕ŽƌŽƚŚĞƌĨĂĐŝůŝƟĞƐĂůƌĞĂĚǇĞǀĂůƵĂƚĞĚ through NEPA).

X. DEVELOP SYSTEM-WIDE STANDARDS AND POLICIES
&d ƌĞƋƵŝƌĞƐ Ăůů ĮǆĞĚ-ƌŽƵƚĞ ƚƌĂŶƐŝƚ ƉƌŽǀŝĚĞƌƐ ƚŽ ĚĞǀĞůŽƉ ƋƵĂŶƟƚĂƟǀĞ ƐĞƌǀŝĐĞ ƐƚĂŶĚĂƌĚƐ ĂŶĚ ƉŽůŝĐŝĞƐĨŽƌƚŚĞŝƌĮǆĞĚ-ƌŽƵƚĞƐĞƌǀŝĐĞ͘/ŶĚŝǀŝĚƵĂůƉƵďůŝĐƚƌĂŶƐƉŽƌƚĂƟŽŶƉƌŽǀŝĚĞƌƐŵĂǇƐĞƚƐƚĂŶĚĂƌĚƐ ƚŚĂƚďĞƐƚƌĞŇĞĐƚƚŚĞŝƌůŽĐĂůĞŶǀŝƌŽŶŵĞŶƚ͘
dŚĞŝƚǇŚĂƐĚĞǀĞůŽƉĞĚƐĞƌǀŝĐĞƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐĨŽƌŝƚƐĮǆĞĚ-route system, Madera Metro, consistent with Title VI requirements. The standards are included in Exhibit G and include (a) ǀĞŚŝĐůĞůŽĂĚ͖;ďͿǀĞŚŝĐůĞŚĞĂĚǁĂǇƐ͖;ĐͿŽŶ-ƟŵĞƉĞƌĨŽƌŵĂŶĐĞ͖ĂŶĚ(d) service availability.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 28
City of Madera Fixed-Route Service Standards

SYSTEM-WIDE SERVICE STANDARDS

MADERA METRO FIXED-ROUTE SYSTEM

BACKGROUND
&d ƌĞƋƵŝƌĞƐ Ăůů ĮǆĞĚ-ƌŽƵƚĞ ƚƌĂŶƐŝƚ ƉƌŽǀŝĚĞƌƐ ŽĨ ƉƵďůŝĐ ƚƌĂŶƐƉŽƌƚĂƟŽŶ ƚŽ ĚĞǀĞůŽƉ ƋƵĂŶƟƚĂƟǀĞ standards for the following indicators. Individual public ƚƌĂŶƐƉŽƌƚĂƟŽŶƉƌŽǀŝĚĞƌƐŵĂǇĞƐƚĂďůŝƐŚ their own standards. The standards established by the City are equivalent for each mode of ƚƌĂŶƐƉŽƌƚĂƟŽŶŽīĞƌĞĚ͕ŝ͘Ğ͘ĮǆĞĚƌŽƵƚĞĂŶĚŽŶ-demand.

DEFINITIONS
• Vehicle load for each mode͗'ĞŶĞƌĂůůǇĞǆƉƌĞƐƐĞĚĂƐƚŚĞƌĂƟŽŽĨƉĂƐƐĞŶŐĞƌƐƚŽƚŚĞŶƵŵďĞƌ ŽĨƐĞĂƚƐŽŶĂǀĞŚŝĐůĞ͕ƌĞůĂƟǀĞƚŽƚŚĞǀĞŚŝĐůĞ͛ƐŵĂǆŝŵƵŵůŽĂĚƉŽŝŶƚ͘;&ŽƌĞǆĂŵƉůĞ͕ŽŶĂϰϬƐĞĂƚďƵƐ͕ĂǀĞŚŝĐůĞůŽĂĚŽĨ1͘ϯŵĞĂŶƐĂůůƐĞĂƚƐĂƌĞĮůůĞĚĂŶĚƚŚĞƌĞĂƌĞĂƉƉƌŽǆŝŵĂƚĞůǇ12 standees. TƌĂŶƐŝƚƉƌŽǀŝĚĞƌƐĐĂŶƐƉĞĐŝĨǇǀĞŚŝĐůĞůŽĂĚƐĨŽƌƉĞĂŬǀĞƌƐƵƐŽī-ƉĞĂŬƟŵĞƐ͕ĂŶĚ ĨŽƌĚŝīĞƌĞŶƚŵŽĚĞƐŽĨƚƌĂŶƐŝƚ͘Ϳ
• Vehicle headways for each mode͗dŚĞĂŵŽƵŶƚŽĨƟŵĞďĞƚǁĞĞŶƚǁŽǀĞŚŝĐůĞƐƚƌĂǀĞůŝŶŐŝŶ ƚŚĞƐĂŵĞĚŝƌĞĐƟŽŶŽŶĂŐŝǀĞŶůŝŶĞŽƌĐŽŵďŝŶĂƟŽŶŽĨůŝŶĞƐ͘ • KŶ-ƟŵĞƉĞƌĨŽƌŵĂŶĐĞĨŽƌĞĂĐŚŵŽĚĞ: A measure of runs completed as schedules. • Service availability for each mode͗ŐĞŶĞƌĂůŵĞĂƐƵƌĞŽĨƚŚĞĚŝƐƚƌŝďƵƟŽŶŽĨƌŽƵƚĞƐǁŝƚŚŝŶ an agency’s service area.

VEHICLE LOAD STANDARDS
sĞŚŝĐůĞ ůŽĂĚ ƚŚƌĞƐŚŽůĚƐ ǁŝůů ďĞ ƵƐĞĚ ƚŽ ŵĞĂƐƵƌĞ ƐĞƌǀŝĐĞ ĞīĞĐƟǀĞŶĞƐƐ Žƌ ƚŽ ĚĞƚĞƌŵŝŶĞ ƌĞŵĞĚŝĂƟŽŶ͘dŚĞĂǀĞƌĂŐĞ ŽĨĂůůůŽĂĚƐ ĚƵƌŝŶŐ ƉĞĂŬE Žī-ƉĞĂŬŽƉĞƌĂƟŶŐ ƉĞƌŝŽĚƐ ƐŚŽƵůĚŶŽƚ ĞǆĐĞĞĚ1͘Ϭ;ϬйƐƚĂŶĚĞĞƐͿŽŶƚŚĞĮǆĞĚ-route system.

VEHICLE LOAD STANDARD VEHICLE LOAD

STANDARD STANDEES
Peak Period 1.0 0%
Kī-Peak Period 1.0 0%
Drivers are not required to delay departure or miss/skip a stop when vehicle load standard has been met. Drivers must instruct all passengers as they board that legally they must wear a seatbelt ǁŚŝůĞƌŝĚŝŶŐƚŚĞĮǆĞĚƌŽƵƚĞ͖ŚŽǁĞǀĞƌ͕ŝĨĂƉĂƐƐĞŶŐĞƌƌĞĨƵƐĞƐŽƌǁŝƐŚĞƐto stand, the Driver may let them do so.

VEHICLE HEADWAY STANDARDS
sĞŚŝĐůĞŚĞĂĚǁĂǇŝƐƚŚĞƟŵĞŝŶƚĞƌǀĂůďĞƚǁĞĞŶǀĞŚŝĐůĞƐŽŶĂƌŽƵƚĞƚŚĂƚĂůůŽǁƐƉĂƐƐĞŶŐĞƌƐƚŽŐĂƵŐĞ how long they will have to wait for the next vehicle. Like vehicle load, vehicle headway varies by Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 29
ŵŽĚĞĂŶĚƟŵĞŽĨĚĂǇ͘sĞŚŝĐůĞŚĞĂĚǁĂǇǁŝůůďĞĚĞƚĞƌŵŝŶĞĚďǇƌŝĚĞƌƐŚŝƉĂŶĚĂǀĂŝůĂďůĞƌĞƐŽƵƌĐĞƐ to operate service.
^ĐŚĞĚƵůŝŶŐ ŝŶǀŽůǀĞƐ ƚŚĞ ĐŽŶƐŝĚĞƌĂƟŽŶ ŽĨ ƐĞǀĞƌĂů ĨĂĐƚŽƌƐ͕ ŝŶĐůƵĚŝŶŐ ƌŝĚĞƌƐŚŝƉ͕ ƉƌŽĚƵĐƟǀŝƚǇ͕ transit/pedestrian-friendly streets, density of transit-ĚĞƉĞŶĚĞŶƚ ƉŽƉƵůĂƟŽŶ ĂŶĚ ĂĐƟǀŝƟĞƐ͕ ƌĞůĂƟŽŶƐŚŝƉ ƚŽ ƚŚĞ ZĞŐŝŽŶĂů dƌĂŶƐƉŽƌƚĂƟŽŶ WůĂŶ͕ ƌĞůĂƟŽŶƐŚŝƉ ƚŽ ŵĂũŽƌ ƚƌĂŶƐƉŽƌƚĂƟŽŶ ĚĞǀĞůŽƉŵĞŶƚƐ͕ůĂŶĚƵƐĞĐŽŶŶĞĐƟǀŝƚǇ͕ĂŶĚƚƌĂŶƐƉŽƌƚĂƟŽŶĚĞŵĂŶĚŵĂŶĂŐĞŵĞŶƚ͘ ,ĞĂĚǁĂǇƐƚĂŶĚĂƌĚƐĨŽƌĮǆĞĚƌŽƵƚĞƐĂƌĞĂƐĨŽůůŽǁƐ͗
Route 1 48 minutes
Route 2 26 minutes
Route 3 49 minutes
Route 4 20 minutes

ON-TIME PERFORMANCE STANDARDS
ǀĞŚŝĐůĞŝƐĐŽŶƐŝĚĞƌĞĚŽŶƟŵĞŝĨŝƚdeparts at ĂƐĐŚĞĚƵůĞĚƟŵĞƉŽŝŶƚŶŽŵŽƌĞƚŚĂŶŽŶĞŵŝŶƵƚĞ ĞĂƌůǇĂŶĚŶŽŵŽƌĞ ƚŚĂŶĮǀĞŵŝŶƵƚĞƐůĂƚĞ͘dŚĞCity’s on-ƟŵĞƉĞƌĨŽƌŵĂŶĐĞŽďũĞĐƟǀĞŝƐϵϬйŽƌ ŐƌĞĂƚĞƌ ĨŽƌ ĮǆĞĚ ƌŽƵƚĞ ĂŶĚŝĂů-A-ZŝĚĞ͘ dŚĞ ŝƚǇ ĐŽŶƟŶƵŽƵƐůǇŵŽŶŝƚŽƌƐ ŽŶ-ƟŵĞ ƉĞƌĨŽƌŵĂŶĐĞ͘ System results are published and posted as part of monthly performance reports covering all ĂƐƉĞĐƚƐŽĨŽƉĞƌĂƟŽŶƐ͘

SERVICE AVAILABILITY STANDARDS
The City’s service availability standards will strive to ensure that 90% of residents in the service area are within one-half mile of the bus service. Like vehicle headways, the ability to provide increased service levels will be determined by ridership and available resources to operate service.

Exhibit A
TITLE VI PROGRAM, FFY 2025-2028 Page | 30
City of Madera Fixed-Route Service Policies

SYSTEM-WIDE SERVICE POLICIES

MADERA METRO FIXED-ROUTE SYSTEM

BACKGROUND
&dƌĞƋƵŝƌĞƐƚŚĂƚĂůůƉƌŽǀŝĚĞƌƐŽĨĮǆĞĚ-ƌŽƵƚĞƉƵďůŝĐƚƌĂŶƐƉŽƌƚĂƟŽŶĚĞǀĞůŽƉƋƵĂůŝƚĂƟǀĞƉŽůŝĐŝĞƐĨŽƌ the following procedures:
• Vehicle Assignment
• dƌĂŶƐŝƚŵĞŶŝƟĞƐ

POLICIES
Vehicle Assignment Policy
A vehicle(s) will be assigned to each of the Madera Metro Fixed-Route such that the average age ŽĨƚŚĞŇĞĞƚƐĞƌǀŝŶŐĞĂĐŚƌŽƵƚĞĚŽĞƐŶŽƚĞǆĐĞĞĚŽǀĞƌĮǀĞǇĞĂƌƐďĞǇŽŶĚƚŚĞ&dƵƐĞĨƵůůŝĨĞƐƚĂŶĚĂƌĚ of the assigned vehicle type.
ůůǀĞŚŝĐůĞƐǁŝůůďĞĞƋƵŝƉƉĞĚǁŝƚŚĂŝƌĐŽŶĚŝƟŽŶŝŶŐ͘
dŚĞĐĂƉĂĐŝƚǇŽĨǀĞŚŝĐůĞƐǁŝůůďĞŵĂƚĐŚĞĚƚŽƚŚĞŽƉĞƌĂƟŶŐĐŚĂƌĂĐƚĞƌŝƐƟĐƐŽĨƚŚĞƌŽƵƚĞ͘ Transit Amenities Policy
dƌĂŶƐŝƚĂŵĞŶŝƟĞƐŝŶĐůƵĚĞƐŚĞůƚĞƌƐ͕ďĞŶĐŚĞƐ͕ĂŶĚƐŝŐŶĂŐĞ͘/ŶƐƚĂůůĂƟŽŶŽĨƚƌĂŶƐŝƚĂŵĞŶŝƟĞƐĂůŽŶŐ ďƵƐƌŽƵƚĞƐǁŝůůďĞĚĞƚĞƌŵŝŶĞĚďǇĨĂĐƚŽƌƐƐƵĐŚĂƐƌŝĚĞƌƐŚŝƉ͕ďŽĂƌĚŝŶŐƐ͕ŝŶĚŝǀŝĚƵĂůƌĞƋƵĞƐƚƐ͕ƐƚĂī ƌĞĐŽŵŵĞŶĚĂƟŽŶƐ͕ĂŶĚƉƌŽǆŝŵŝƚǇƚŽŬĞǇŽƌŝŐŝŶƐĂŶĚĚĞƐƟŶĂƟŽŶƐ͘ŽŶƐŝĚĞƌĂƟŽŶǁŝůůďĞŐŝǀĞŶƚŽ ĞŶƐƵƌĞĂŵĞŶŝƟĞƐĂƌĞďĞŝŶŐĚŝƐƚƌŝďƵƚĞĚƚŚƌŽƵŐŚŽƵƚƚŚĞƚƌĂŶƐŝƚƐǇƐƚĞŵŝŶĂŶĞƋƵŝƚĂďůĞmanner, i.e., ĐŽŶƐŝĚĞƌŝŶŐĚŝƐƉĂƌĂƚĞŝŵƉĂĐƚƐŽŶƚŚĞďĂƐŝƐŽĨƌĂĐĞ͕ĐŽůŽƌ͕ŽƌŶĂƟŽŶĂůŽƌŝŐŝŶ͕ĂŶĚƚĂŬŝŶŐĐŽƌƌĞĐƟǀĞ ĂĐƟŽŶƐƚŽƌĞŵĞĚǇĞǆŝƐƟŶŐĚŝƐƉĂƌŝƟĞƐƚŽƚŚĞŵĂǆŝŵƵŵĞǆƚĞŶƚƉŽƐƐŝďůĞ͘

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 18, 2025
_________________________________ Agenda Number: ___________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Police Patrol Vehicle Computer and Hardware Replacement RECOMMENDATION:

Adopt Resolutions:

2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Measure K fund balance funds for the purchase of the computers and hardware
SUMMARY:

Currently, all Madera Police Department (MPD) patrol vehicles are outfitted with mobile data computers and supporting hardware that enable internet connectivity in the field. Over the past year, staff has observed increasing issues related to both connectivity performance and the aging of existing equipment. These challenges have begun to impact operational efficiency prompting a reassessment of current technology assets. To address these concerns, staff recommends a full replacement of all in-vehicle computers and related hardware with the latest solutions available on the law enforcement technology market.

DISCUSSION:

The MPD relies heavily on mobile computers and associated connectivity hardware installed in each patrol vehicle to support critical daily operations. These systems provide officers with access to dispatch information, criminal databases, and mapping software directly from the field. The technology is essential for conducting records checks, accessing information from our citizen B-13
online reporting system Frontline, accessing emails, and monitoring current calls for service without having to return to the station.

Over the past year, staff has noted a significant decline in the reliability of this equipment.

Officers are increasingly experiencing intermittent connectivity, hardware crashes, slow system performance, and compatibility issues with updated software platforms. Much of the equipment is reaching or has exceeded its intended service life, resulting in frequent repairs and reduced functionality. These issues not only diminish productivity but can also delay response times and hinder access to vital information during critical incidents. Reliable and fast access to information is crucial during traffic stops, calls for service, and emergency situations. When connectivity fails or systems lag, officers may not receive updated suspect information or alerts in a timely manner, which poses a potential risk in the field.

Considering these challenges, staff is recommending a full replacement of all in-vehicle mobile data computers and connectivity hardware. Modern solutions on the law enforcement technology market offer faster processing speeds, more robust connectivity, and improved integration with current software. Upgrading this equipment will ensure officers can operate with greater efficiency, safety, and reliability while serving the community.

To ensure the continued effectiveness and reliability of mobile technology systems used by the MPD, the City is implementing a long-term replacement strategy. Moving forward, all in-vehicle computers and connectivity hardware will be placed on a scheduled replacement cycle of five (5) years. This proactive approach will help maintain system compatibility with evolving software requirements and technological standards, while minimizing the risk of equipment failures in the field.

The proposed replacement initiative will encompass all 25 patrol vehicles within the department’s fleet. This comprehensive upgrade includes the installation of new modems and onboard computer systems. Importantly, the implementation of these new devices will not result in any increase to the City’s existing monthly wireless service fees, thereby delivering improved technological capabilities without impacting the operating budget.

Purchasing Policy Procedures
The City Council (Council) approved Ordinance 996 C.S. on December 21, 2022, which amended the City’s Municipal Code by adding Title II, Section 4 - Purchasing Procedures. This section allows the City to utilize piggyback purchasing procedures through the Procurement Services Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process. A piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of a competitive bidding process, that the competitive bidding process used and all terms and conditions are substantially the same as those used by the City, and that the competitive bidding process and terms and conditions contain a clause allowing piggybacking by other public agencies.

After reviewing the available purchase options for these purchases, staff determined that using piggyback purchase agreements between public agencies represents the most advantageous purchasing strategy. Procuring the item above with a Request for Proposal (RFP) would require significant City resources. This strategy ensures the City receives excellent pricing with efficient use of staff time and resources.

The State of Minnesota and State of Utah issued RFP’s for in vehicle computers and hardware, respectively. These State of Minnesota awarded contract 23019 to Panasonic Connect North America, Division of Panasonic Corporation of North America (Panasonic) and the State of Utah awarded contract AR3189 to Cradlepoint, Inc. (Cradlepoint). Both Minnesota and Utah’s procurement process meets the requirements outlined in the City’s purchasing policy for piggybacking, including a competitive bid for like or greater quantity and quality, a substantially similar solicitation process, and the inclusion of all known qualified bidders. Based on the pricing established through these agreements, CDCE, Inc., the NASPO authorized dealer for both contracts, has extended a proposal to the City totaling $255,857.89 under the terms of the piggyback contracts.

FINANCIAL IMPACT:

This purchase was not included in the current fiscal year’s adopted budget, as staff did not anticipate a widespread breakdown of the existing mobile data computers and connectivity hardware at the time the budget was developed. While some equipment degradation was expected, the extent and speed of system failures have exceeded projections, creating an urgent operational need. As a result, staff recommends utilizing available Measure K fund balance to cover the full cost of the replacement. This approach allows the City to address the immediate technology deficiencies without delaying the procurement process, ensuring continued support for frontline public safety operations.

It is important to highlight that the upgrade to the new equipment will not result in any increase to the City’s monthly connectivity costs. The current wireless service plan remains unchanged, with each patrol vehicle incurring a monthly cost of $40. With a total of 25 vehicles in the fleet, the overall monthly expense for connectivity services will continue to be $1,000. This ensures that while the Police Department benefits from enhanced reliability and performance through upgraded hardware, the City avoids any additional recurring financial burden.

ALTERNATIVES:

Council may direct staff to issue a Request for Proposals (RFP) for technology equipment as opposed to participating in the NASPO program.

ATTACHMENTS:

1. Resolution approving purchase of computers and hardware a. Exhibit A: NASPO contract 23019
b. Exhibit B: NASPO contract AR3189

2. Quote from CDCE

3. Resolution approving budget amendment
a. Exhibit C: Budget amendment Mislabeled, is Exhbit A to this Resolution.

RESOLUTION NO. 25-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING NASPO PIGGYBACK CONTRACT 23019 FOR THE PURCHASE

OF COMPUTERS FROM PANASONIC CONNECT NORTH AMERICA,

DIVISION OF PANASONIC CORPORATION OF NORTH AMERICA AND
NASPO PIGGYBACK CONTRACT AR3189 FOR THE PURCHASE OF
HARDWARE FROM CRADLEPOINT, INC. THROUGH THEIR AUTHORIZED DEALER CDCE, INC. IN THE AMOUNT OF $255,857.89
WHEREAS, a piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of a competitive bidding, and that the competitive bidding process used and all terms and conditions are substantially the same as the City’s competitive bidding process and terms and conditions; and WHEREAS, the City Council (Council) approved Ordinance 996 C.S. on December 21, 2022, which amended the City’s Municipal Code, adding Title II Section 4 Purchasing Procedures; and WHEREAS, Ordinance 996 C.S. allows the City to utilize piggyback purchasing procedures through the Procurement Services Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process, from any supplier who offers the goods or services at the same or better price, terms, and/or conditions as the supplier previously offered to another public; and
WHEREAS, staff has conducted its due diligence and determined that piggyback purchases through the State of Minnesota and Utah, best meet the City’s interests.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The Council approves the State of Minnesota and Utah’s piggyback agreement for the purchase of computers and hardware in the amount of $255,857.89 from Panasonic Connect North America, Division Of Panasonic Corporation Of North America and Cradlepoint, Inc. form the authorized dealer, CDCE, Inc., per its material terms as set forth in Exhibit A and B, and authorizes the City Manager to execute an agreement consistent with those material terms, or other required documents to complete the purchase, subject to approval as to legal form by the City Attorney.

3. This Resolution is effective immediately upon adoption. * * * * * * * *

EXHIBIT A

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NASPO ValuePoint Master Agreement No.: 23019
This Contract is between the State of Minnesota, acting through its Commissioner of Administration (“Lead State”) and Panasonic Connect North America, Division of Panasonic Corporation of North America, whose designated business address is Two Riverfront Plaza, 9th Floor, Newark, NJ 07102-5490 (“Contractor”). State and Contractor may be referred to jointly as “Parties.”
Recitals

1. The State of Minnesota, Department of Administration, Office of State Procurement, on behalf of the State of Minnesota and NASPO ValuePoint Cooperative Procurement Program (“NASPO ValuePoint”) issued a solicitation to establish Minnesota NASPO ValuePoint Master Agreement(s) (“Contract”) with qualified manufacturers for Computer Equipment (Desktops, Laptops, Tablets, Servers, and Storage, including related Peripherals & Services);

2. Contractor provided a response to the Solicitation indicating its interest in and ability to provide the goods or services requested in the Solicitation; and

3. Subsequent to an evaluation in accordance with the terms of the Solicitation and negotiation, the Parties desire to enter into a contract; and

4. That Contractor changed its name from Panasonic Corporation of North America (PNA), doing business as Panasonic System Solutions Company of North America (PSSNA) to Panasonic Connect North America, Division of Panasonic Corporation of North America during negotiations; and

5. All authorized governmental entities in any state or participating US Territory are welcome to use the resulting Master Agreement through NASPO ValuePoint with the approval of the State Chief Procurement Official. Upon final award of the overarching Master Agreement, Contractors are able to sign Participating Addendums (PA) at the option of Participating States. Participating States reserve the right to add state specific terms and conditions and modify the scope of the contract in their Participating Addendum as allowed by the Master Agreement.

Accordingly, the Parties agree as follows:

Contract
Term of Contract
Effective date. July 1, 2023, or the date the Lead State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later.

Expiration date. June 30, 2025. This Master Agreement may be extended for up to an additional 36 months, in increments as determined by the Lead State, through a duly executed amendment.

If, in the judgment of the Lead State, a follow-on, competitive procurement will be unavoidably delayed beyond the planned date of execution of the follow-on master agreement, this Master Agreement may be extended for a

Page 2 of 46 ends

reasonable period of time, not to exceed six months. This subsection shall not be deemed to limit the authority of a Lead State under its state law otherwise to negotiate contract extensions.

Representations and Warranties
Under Minn. Stat. §§ 15.061 and 16C.03, subd. 3, and other applicable law the Lead State is empowered to engage such assistance as deemed necessary.

Contractor warrants that it is duly qualified and shall perform its obligations under this Master Agreement in accordance with the commercially reasonable standards of care, skill, and diligence in Contractor’s industry, trade, or profession, and in accordance with the specifications set forth in this Master Agreement, to the satisfaction of the Lead State.

Contractor warrants that it possesses the legal authority to enter into this Master Agreement and that it has taken all actions required by its procedures, by-laws, and applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this Master Agreement, or any part thereof, and to bind Contractor to its terms.

Awarded Band(s)
The solicitation included three product Bands: Band 1, Personal Computing Devices – Windows Operating Systems:

Desktops, Laptops, Tablets; and Band 2, Personal Computing Devices – Non-Windows Operating Systems: Desktops, Laptops, Tablets; and Band 3, Servers and Storage. The Contractor is awarded the following Band(s):

Band 1, Personal Computer Devices – Windows Operating Systems Band 2, Personal Computer Devices - Non-Windows Operating Systems Configuration Dollar Limits
The following configuration limits apply to the Master Agreement. Participating Entities may define their configuration limits in their Participating Addendum. The Participating Entity’s Chief Procurement Official may increase or decrease the configuration limits, as defined in their Participating Addendum. The Participating Entity will determine with the Contractor how to approve these modifications to the Product and Service Schedule.

The dollar limits identified below are based on a SINGLE computer/system configuration. This is NOT a restriction on the purchase of multiple configurations (e.g., an entity could purchase 10 laptops at $15,000 each, for a total purchase price of $150,000).

ITEM CONFIGURATION
Band One $15,000
Band Two $15,000
Band Three $1,000,000
Peripherals $10,000
Services Addressed in the Participating Addendum
Restrictions
The following restrictions apply to the Master Agreement. A Participating Entity may set further restrictions of products in their Participating Addendum. The Participating Entity will determine with the Contractor how to approve these modifications to the Entity’s Product and Service Schedule.

Software

Page 3 of 46 ends

Software is restricted to operating systems and commercial off-the-shelf (COTS) software and is subject to equipment configuration limits.

Any software purchased must be related to the procurement of equipment.

Software must be pre-loaded or provided as an electronic link with the initial purchase of equipment, except for the exceptions allowed under Paragraph 5.a.4.

Software such as middleware which is not always installed on the equipment, but is related to storage and server equipment (Band 3) purchased, is allowed and may be procured after the initial purchase of equipment.

General Services
Services must be related to the procurement of equipment.

Service limits will be addressed by each State.

Wireless phone and internet service is not allowed.

Managed Print Services are not allowed.

Cloud Services
Cloud Services are restricted to Services that function as operating systems and software needed to support or configure hardware purchased under the scope of the contract and is subject to equipment configuration limits.

Any Cloud Service purchased must be related to the procurement of equipment.

Third-Party Products
Third-Party Products can be offered only in the Bands they have been awarded. All third-party products must meet the definition(s) of the Band(s) in which they are being offered.

Products manufactured by another Contractor holding a Minnesota NASPO ValuePoint Master Agreement for Computer Equipment cannot be offered unless approved by the Lead State.

Additional Product/Services
Hardware and software required to solely support wide area network (WAN) operation and management are not allowed.

Lease/Rentals of equipment may be allowed and will be addressed by each State.

Cellular Phone Equipment is not allowed.

EPEAT Bronze requirement may be waived, on a State case-by-case basis, if approved by the State’s Chief Procurement Officer. EPEAT Bronze requirement does not currently apply to storage.

Page 4 of 46 ends

Authorized Representative
Master Agreement Administrator. The Master Agreement Administrator designated by NASPO ValuePoint and the State of Minnesota, Department of Administration is Elizabeth Randa, Acquisition Management Specialist.

Elizabeth Randa, Acquisition Management Specialist
Department of Administration
Office of State Procurement
112 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
E-mail: [email protected]
Phone: 651.201.3122
Contractor’s Authorized Representative. The Contractor's Authorized Representative is Solomon Surles III, Government Contracts Manager.

Solomon Surles III, Government Contracts Manager
Panasonic Connect North America, Division of Panasonic Corporation of North America Two Riverfront Plaza, 9th Floor
Newark, NJ 07102-5490
Email: [email protected]
Phone: 775.895.2401
If the Contractor’s Authorized Representative changes at any time during this Contract, the Contractor must immediately notify the Lead State.

Notices
If one party is required to give notice to the other under the Master Agreement, such notice shall be in writing and shall be effective upon receipt. Delivery may be by certified United States mail or by hand, in which case a signed receipt shall be obtained. An email shall constitute sufficient notice, provided the receipt of the transmission is confirmed by the receiving party. Either party must notify the other of a change in address for notification purposes. All notices to the Lead State shall be addressed to the Master Agreement Administrator.

Exhibits
The following Exhibits are attached and incorporated into this Contract. In the event of a conflict between the terms of this Contract and its Exhibits, or between Exhibits, the order of precedence is first the Contract, and then in the following order:

Exhibit A: NASPO ValuePoint Terms and Conditions
Exhibit B: Minnesota Terms and Conditions
Exhibit C: Requirement
Exhibit D: Price Schedule
Survival of Terms:

The following clauses survive the expiration or cancellation of this Master Agreement: Indemnification; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. Any other Contract term that states it shall survive, shall survive.

Entire Agreement
This Contract and any written addenda thereto constitute the entire agreement of the parties to the Master Agreement.

Page 5 of 46 ends

1. Contractor
The Contractor certifies that the appropriate
person(s) have executed the Contract on behalf of
the Contractor as required by applicable articles,
bylaws, resolutions, or ordinances.

2. State Agency
With delegated authority
Print name: Print name:

Signature: Signature:

Title: Date: Title: Date:

3. Commissioner of Administration
As delegated to The Office of State Procurement
Print name:

Signature:

Title: Date:

*%'+%(&() *%'+%(&()
#$

!

*%'+%(&()
"

Page 6 of 46 ends

Exhibit A: NASPO ValuePoint Master Agreement Terms and Conditions Conflict of Terms/Order of Precedence.

Any order placed under this Master Agreement shall consist of the following documents:

A Participating Entity’s Participating Addendum (“PA”); Minnesota NASPO ValuePoint Master Agreement, as negotiated, including all exhibits; A Purchase Order issued against a PA (terms and conditions set forth in a Purchase Order will not be deemed to modify, diminish, or otherwise derogate the terms and conditions set forth in a Participating Addendum or Minnesota NASPO ValuePoint Master Agreement).

These documents shall be read to be consistent and complementary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. Contractor terms and conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State and must be in writing and attached to this Master Agreement as an Exhibit or Attachment.

Contractor terms and conditions may be incorporated if expressly accepted by the Lead State and attached to the Master Agreement as an Exhibit or Attachment, or by written reference (including reference to information contained in a URL or referenced policy). A written reference, including by URL or policy, is incorporated into the Master Agreement only if the Master Agreement expressly identifies that reference. URL’s must be explicitly referenced to be incorporated into the Master Agreement. URL’s contained within the URL’s that are explicitly referenced are not incorporated into the Master Agreement. Any Contractor term or condition incorporated by URL or written reference applies to this Master Agreement only to the extent such term or condition is not prohibited by applicable law. Any change to information contained in a URL or referenced policy will not affect any financial obligation, place any additional material obligation on an ordering entity, or materially diminish an ordering entity’s ability to use the product or service.

A written Master Agreement (which may include the contents of the RFP and selected portions of Contractor’s response incorporated therein by reference) will constitute the entire agreement of the parties to the Master Agreement. No other terms and conditions shall apply, including terms and conditions listed in the Contractor’s response to the RFP, or terms listed or referenced on the Contractor's website not otherwise incorporated into the Master Agreement, in the Contractor quotation/sales order, or in similar documents subsequently provided by the Contractor.

Additional Agreement with NASPO. Upon request by NASPO ValuePoint, awarded Contractor shall enter into a direct contractual relationship with NASPO ValuePoint related to Contractor’s obligations to NASPO ValuePoint under the terms of the Master Agreement, the terms of which shall be the same or similar (and not less favorable) than the terms set forth in the Master Agreement.

Definitions.

Acceptance is defined by the applicable commercial code, except Acceptance shall not occur before the completion of delivery in accordance with the Order, installation if required, and a reasonable time for inspection of the Product.

Accessory means a product that enhances the user experience but does not extend the functionality of the computer (e.g., mouse pad or monitor stand). For the purposes of this Contract, accessories are considered peripherals.

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_____ as a Service (_aaS) refers to any good provided in a subscription-based model that is defined in the industry as “_____ as a Service”. Examples are “Software as a Service”, “Infrastructure as a Service”, and “Storage as a Service”, and shall follow the NIST definitions of those services. ____ as a Service are permitted only when they meet the restrictions found in Paragraph 5.c, above.

Band means a category of products. There are three product bands which may be awarded through this Contract. Each product band includes related peripherals and services.

Components are the parts that make up a computer configuration.

Contractor means the person or entity delivering Products or performing services under the terms and conditions set forth in this Master Agreement.

Configuration means the combination of hardware and software components that make up the total functioning system.

Customer (see Purchasing Entity).

Desktop means a personal computer intended for regular use at a single location. A desktop computer typically comes in several units connected together during installation: (1) the processor, 2) display monitor, and 3) input devices usually a keyboard and a mouse. Desktops, including desktop virtualization endpoints such as zero and thin clients, are included in Bands 1 and 2 of this Contract.

Embedded Software means one or more software applications which permanently reside on a computing device.

Energy Star® is a voluntary energy efficiency program sponsored by the U.S. Environmental Protection Agency.

The Energy Star program makes it easy to identify energy efficient computers by labeling products that deliver the same or better performance as comparable models while using less energy and saving money. For additional information on the Energy Star program, including product specifications and a list of qualifying products, visit the Energy Star website at http://www.energystar.gov.

EPEAT is a type-1 ecolabel for identifying and purchasing sustainable IT products. EPEAT-registered products must meet sustainability criteria detailed in voluntary consensus-based standards that are free and publicly available on the Green Electronics Council’s website at www.greenelectronicscouncil.org. Products are classified as Bronze, Silver, or Gold based on meeting criteria that address the life cycle of the products. Product life cycle includes material extraction, hazardous substance reduction, end-of-life management, packaging, and corporate sustainability. Only products listed as Active in the online EPEAT Registry are considered to meet the EPEAT criteria.

FOB Destination means that shipping charges are included in the price of the item and the shipped item becomes the legal property and responsibility of the receiver when it reaches its destination unless there is acceptance testing required.

FOB Inside Delivery means that shipping charges are included in the price of the item, and that the shipped item becomes the legal property and responsibility of the receiver when it reaches the inside delivery point, which is beyond the front door or loading dock. FOB Inside Delivery is a special shipping arrangement that may include additional fees payable by the Purchasing Entity. FOB Inside Delivery must be annotated on the Purchasing Entity ordering document.

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Intellectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights, title, and interest therein.

Laptop means a personal computer for mobile use. A laptop includes a display, keyboard, point device such as a touchpad, and speakers in a single unit. A laptop can be used away from an outlet using a rechargeable battery.

Laptops include notebooks, ultrabooks, netbooks, Zero and thin client devices, and computers with mobile operating systems. Laptops are included in Bands 1 and 2 of this Contract.

Lead State means the State centrally administering any resulting Master Agreement(s).

Mandatory Requirement is a requirement that the failure to meet results in the rejection of the responder’s proposal unless all responders are unable to meet the mandatory requirement. The terms “must” and “shall” identify a mandatory requirement. Any objection to a mandatory requirement should be identified by responders in the Question and Answer period.

Manufacturer means a company that, as one of its primary business functions, designs, assembles, owns the trademark/patent for, and markets branded computer equipment.

Master Agreement means the underlying agreement executed by and between the Lead State, acting on behalf of NASPO ValuePoint, and the Contractor.

Middleware means the software “glue” that helps programs and databases (which may be on different computers) work together. The most basic function of middleware is to enable communication between different pieces of software.

NASPO ValuePoint is a division of the National Association of State Procurement Officials (“NASPO”), a 501(c)(3) limited liability company. NASPO ValuePoint facilitates administration of the NASPO cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. NASPO ValuePoint is identified in the Master Agreement as the recipient of reports and may perform contract administration functions relating to collecting and receiving reports as well as other contract administration functions as assigned by the Lead State.

Option means an item of equipment or a feature that may be chosen as an addition to or replacement for standard equipment and features.

Order or Purchase Order means any purchase order, sales order, contract or other method used by a Purchasing Entity to order the Products.

Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity incorporating this Master Agreement and any other additional Participating Entity specific language or other requirements, e.g. ordering procedures specific to the Participating Entity, other terms and conditions.

Participating Entity means a state (as well as the District of Columbia and U.S territories), city, county, district, other political subdivision of a State, or a nonprofit organization under the laws of some states properly authorized to enter into a Participating Addendum, that has executed a Participating Addendum.

Participating State means a state that has executed a Participating Addendum.

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Partner means a company, authorized by the Contractor and approved by the Participating Entity, to provide marketing, support, or other authorized contract services on behalf of the Contractor in accordance with the terms and conditions of the Contractor’s Master Agreement. A Partner may include, but is not limited to, an agent, subcontractor, fulfillment partner, channel partner, business partner, servicing subcontractor, etc.

Peripherals means any hardware product that can be attached to, added within, or networked with personal computers, servers, or storage. Peripherals extend the functionality of a computer without modifying the core components of the system.

Per Transaction Multiple Unit Discount means a contractual volume discount based on dollars in a single purchase order or combination of purchase orders submitted at one time by a Participating Entity or multiple entities conducting a cooperative purchase.

Premium Savings Package(s) (PSP) are deeply discounted standard configurations available to Purchasing Entities using the Master Agreement. NASPO ValuePoint reserves the right to expand and modify the PSP throughout the life of the contract. For more information see: https://www.naspovaluepoint.org/portfolio/57/.

Product means any equipment, software (including embedded software), documentation, service, or other deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term Products, supplies and services, and products and services are used interchangeably in these terms and conditions.

Purchasing Entity means a state (including the District of Columbia and U.S. territories), city, county, district, other political subdivision of a state, other public entities domestic or foreign, and nonprofit organizations under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order under the terms of the Master Agreement, or any Participating Addendum thereto, and becomes financially committed to the purchase.

Ruggedized means equipment specifically designed to operate reliably in harsh usage environments and conditions, such as strong vibrations, extreme temperatures, and wet or dusty conditions. Ruggedized equipment may be proposed under the band that most closely fits the equipment being proposed.

Server means computer hardware dedicated to run one or more services or applications (as a host) to serve the needs of the users of other computers on a network. Servers may be either physical or virtual. Servers, including server appliances, are included in Band 3 of this Contract. Server appliances have their hardware and software preconfigured by the manufacturer, and include embedded networking components such as those found in blade chassis systems.

Services are broadly classified as installation or de-installation, maintenance, support, training, migration, and optimization of products offered or supplied under the Master Agreement. These classifications of services may include, but are not limited to: warranty services, maintenance, installation, de-installation, factory integration (software or hardware components), asset management, recycling or disposal, training and certification, preimplementation design, disaster recovery planning and support, service desk or helpdesk, imaging, and any other directly related technical support service required for the effective operation of a product offered or supplied.

Contractors may offer limited professional services related ONLY to the equipment and configuration of the equipment purchased through the resulting contracts.

EACH PARTICIPATING ENTITY WILL DETERMINE RESTRICTIONS AND NEGOTIATE TERMS FOR SERVICES THROUGH THEIR PARTICIPATING ADDENDUM.

Software means, for the purposes of this Contract, commercial operating off the shelf machine-readable object code instructions including microcode, firmware, and operating system software that meet the restrictions specified

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in Paragraph 5.a. “Software” applies to all parts of software and documentation, including new releases, updates, and modifications of software.

Storage means hardware or a virtual appliance with the ability to store large amounts of data. Storage, including SAN switching necessary for the proper functioning of storage equipment, is included in Band 3 of this Contract Storage Area Network (SAN) is a high-speed special-purpose network (or subnetwork) that interconnects different kinds of data storage devices with associated data servers on behalf of a larger network of users.

Tablet means a mobile computer that provides a touchscreen that acts as the primary means of control. Tablets, including notebooks, ultrabooks, and netbooks with touchscreen capabilities, are included in Bands 1 and 2 of this Contract.

Takeback Program means the Contractor’s process for accepting the return of equipment or other products at the end of the product’s life.

Thin Client is a lightweight computer that has been optimized for establishing a remote connection with a server-based computing environment.

Third Party Product is a good sold by the Contractor that is manufactured by another company. Third Party Products are intended to enhance or supplement a Contractor’s own product line, and are not intended to represent more than a third of any Contractor’s total sales under this Master Agreement.

Upgrade means the replacement of existing software, hardware, or hardware component with a newer version.

Warranty means the Manufacturer’s general warranty tied to the product at the time of purchase.

Wide Area Network (WAN) is a data network that serves users across a broad geographic area and often uses transmission devices provided by common carriers.

Term of the Master Agreement.

The initial term of this Master Agreement is for 2 years. This Master Agreement may be extended beyond the original contract period for 36 additional months at the Lead State’s discretion and by mutual agreement and upon review of requirements of Participating Entities, current market conditions, and Contractor performance.

The Master Agreement may be extended for a reasonable period of time if in the judgment of the Lead State a follow-on, competitive procurement will be unavoidably delayed (despite good faith efforts) beyond the planned date of execution of the follow-on master agreement. This subsection shall not be deemed to limit the authority of a Lead State under its state law otherwise to negotiate contract extensions.

Amendments.

The terms of this Master Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without a written amendment to the Master Agreement executed by the Contractor and Lead State as required by law. Master Agreement amendments will be negotiated by the Lead State with the Contractor whenever necessary to address changes in the terms and conditions, costs, timetable, or increased or decreased scope of work.

Participants and Scope.

Canadian Participation. Subject to the approval of Contractor, any Canadian provincial government or provincially funded entity in Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador,

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Nova Scotia, Ontario, Prince Edward Island, Quebec, or Saskatchewan, and territorial government or territorial government funded entity in the Northwest Territories, Nunavut, or Yukon, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations, may be eligible to use Contractor's Master Agreement.

Contractor may not deliver Products under this Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed. The NASPO ValuePoint Master Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented or amended by a Participating Addendum. By way of illustration and not limitation, this authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and insurance requirements. Statutory or constitutional requirements relating to availability of funds may require specific language in some Participating Addenda in order to comply with applicable law. The expectation is that these alterations, modifications, supplements, or amendments will be addressed in the Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in the ordering document (e.g. purchase order or contract) used by the Purchasing Entity to place the Order.

Use of specific NASPO ValuePoint Master Agreements by state agencies, political subdivisions and other Participating Entities (including cooperatives) authorized by individual state’s statutes to use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official.

Obligations under this Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda. States or other entities permitted to participate may use an informal competitive process to determine which Master Agreements to participate in through execution of a Participating Addendum. Financial obligations of Participating Entities who are states are limited to the orders placed by the departments or other state agencies and institutions having available funds. Participating Entities who are states incur no financial obligations on behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each Participating Addendum to [email protected] to support documentation of participation and posting in appropriate data bases.

NASPO and NASPO ValuePoint are not parties to the Master Agreement.

Participating Addenda shall not be construed to amend the following provisions in this Master Agreement between the Lead State and Contractor that prescribe NASPO ValuePoint requirements: Term of the Master Agreement; Amendments; Participants and Scope; Administrative Fee; NASPO ValuePoint Summary and Detailed Usage Reports; NASPO ValuePoint Cooperative Program Marketing and Performance Review; Right to Publish; Price and Rate Guarantee Period; and Individual Customers. Any such language shall be void and of no effect.

Participating Entities who are not states may under some circumstances sign their own Participating Addendum, subject to the consent to participation by the Chief Procurement Official of the state where the Participating Entity is located. Coordinate requests for such participation through NASPO ValuePoint. Any permission to participate through execution of a Participating Addendum is not a determination that procurement authority exists in the Participating Entity; they must ensure that they have the requisite procurement authority to execute a Participating Addendum.

Resale. “Resale” means any payment in exchange for transfer of tangible goods, software, or assignment of the right to services. Subject to any specific conditions included in the Master Agreement, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not resell Products (the definition of which includes services that are deliverables). Absent any such condition or explicit permission, this limitation does not prohibit: payments by employees of a Purchasing Entity for Products; sales of Products to the general public as surplus property; and fees

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associated with inventory transactions with other governmental or nonprofit entities and consistent with a Purchasing Entity’s laws and regulations. Any sale or transfer permitted by this subsection must be consistent with license rights granted for use of intellectual property.

Individual Customers.

Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement, including but not limited to, any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.

Independent Contractor.

The Contractor is an independent contractor. Contractor shall have no authorization, express or implied, to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any agreements, settlements, liability or understanding whatsoever, and agrees not to hold itself out as an agent except as expressly set forth herein or as expressly agreed in any Participating Addendum.

Contracting Personnel.

Contractor must provide adequate contracting personnel to assist states with the completing and processing Participating Addenda. It is preferred that each Contractor be able to provide each Participating Entity with a primary contact person for that Participating Entity.

Changes in Contractor Representation.

The Contractor must notify the Lead State of changes in the Contractor’s key administrative personnel managing the Master Agreement in writing within 10 calendar days of the change. The Lead State reserves the right to approve changes in key personnel, as identified in the Contractor’s proposal. Such approval shall not be unreasonably withheld.

The Contractor agrees to propose replacement key personnel having substantially equal or better education, training, and experience as was possessed by the key person proposed and evaluated in the Contractor’s proposal.

Contractor Verification.

The Contractor is responsible for delivering products or performing services under the terms and conditions set forth in the Master Agreement. The Contractor must ensure partners utilized in the performance of this contract adhere to all the terms and conditions. The term Partner will be utilized in naming the relationship a Contractor has with another company to market and sell under the contract. Participating Entities will have final determination/approval if a Partner may be approved for that state in the role identified by the Contractor.

Contractor Performance Meeting.

An annual performance meeting may be held each year with the NASPO ValuePoint Sourcing Team. Historically performance meetings have been held in Minnesota, but the Lead State may hold the meetings in person or virtually at the Lead State’s discretion.

All contractors that are invited to participate must send their Primary Account Representative, unless an exception is granted in writing by the Lead State. It is possible that not all contractors will be invited to participate in a performance meeting.

Laws and Regulations.

Any and all Products offered and furnished shall comply fully with all applicable Federal, State, and local laws and regulations, including Minn. Stat. § 181.59 prohibiting discrimination and business registration requirements of the Office of the Minnesota Secretary of State. To the extent any purchase is subject to Federal Acquisition Regulations, as

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may be required by the terms of a federal grant, a Participating Entity and Contractor may include in their Participating Addendum terms that reflect such a requirement.

Price and Rate Guarantee Period.

All minimum discounts and rates must be guaranteed for the initial term of the Master Agreement. Following the initial Master Agreement period, any request for minimum discount or rate adjustment must be for a guarantee period as offered by the Contractor, and must be made at least 30 days prior to the effective date. Requests for minimum discount or rate adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the Master Agreement shall not be effective unless approved by the Lead State. No retroactive adjustments to minimum discounts or rates will be allowed.

Premium Savings Package Program.

The Lead State reserves the right to create a Premium Savings Package Program (PSP) as outlined in the Definitions, Paragraph 2.ee of Exhibit A. Participation by Contractor is voluntary. The details and commitments of the PSP will be detailed as a part of any request for Contractor to participate.

Services.

Participating Entities must explicitly allow services in their Participating Addenda for the approved services to be allowed under that Participating Addendum. The Participating Addendum by each Participating Entity will address service agreement terms and related travel.

Ordering.

Master Agreement and purchase order numbers shall be clearly shown on all acknowledgments, packing slips, invoices, and on all correspondence.

Purchasing Entities may define entity or project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to the Purchasing Entity’s rules and policies. The Purchasing Entity may in its sole discretion determine which Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it considers most advantageous, cost and other factors considered.

Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation.

Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies or services contemplated by this Master Agreement.

Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.

Orders may be placed consistent with the terms of this Master Agreement during the term of the Master Agreement.

All Orders pursuant to this Master Agreement, at a minimum, shall include:

The service description or supplies being delivered;
The place and requested time of delivery;
A billing address;

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Madera City CouncilJune 18, 2025

Madera City Council
June 18, 2025