TASK
01 PROJECT KICK-OFF/SITE ANALYSIS/DATA COLLECTION & REVIEW
DELIVERABLES
y Preliminary Site
Assessment
Report
y Topographic
Survey
TASK
02 CONCEPTUAL DESIGN
After data gathering tasks are complete and the topographic survey work is completed, the team will commence work on generating two (2) refined conceptual designs for the project based on the concept submitted for the grant. This task will also include collaboration, reviews, and discussions with the City as the design progresses. The scope of work in this phase would include:
TASK 2.1 CONCEPTUAL DESIGN
Following site analysis, the design team will prepare two (2) refined conceptual designs based on the original concept plan, including information regarding amenities and material options for new walks and social gathering areas, play surfacing and play equipment, site furnishings, and structures in the project. Stormwater management locations and utility tie-ins will be considered.
Revisions to the original concept layout will reflect changes based on site limitations and opportunities. City selected materials for play equipment and park elements will be incorporated into the space.
TASK 1.2 SCHEDULE UPDATES
Samir (as Project Manager) will create an overall schedule for the project, identifying milestones such as project submittals and meeting dates, including coordination time with the City and design team. This schedule will be updated at each phase of work and communicated to the City.
TASK 1.3 TOPOGRAPHIC SURVEY AND UTILITY RESEARCH AND MAPPING Surveying services in support of this project will include topographic surveying of the existing site, hardscape, and on-site and off-site utilities as needed for points of connection. Surveyors will locate and document surface-visible utility features and improvements, such as signs, utilities, drainage structures, lights, and USA markings. We will review data available including existing maps, GIS data, as built and improvement plans from utility operators. With this information, surveyors will show existing subsurface infrastructure with the project limits. A base file in AutoCAD will be provided to the design team for use in preparing a site base.
TASK 1.4 GEOTECHNICAL INVESTIGATIONS
Geotechnical engineers will provide subsurface exploration, completing three to four shallow soil borings throughout the proposed park to depths ranging from 5 to 30 feet. These soil samples will then have laboratory tests performed. A geotechnical report summarizing the results and providing recommendations may be prepared, providing valuable information for use in engineering of walkways and sports court pavements.
TASK 1.5 SITE ANALYSIS & REVIEW EXISTING DATA
This task will begin with a site visit to assess the existing conditions firsthand and to photodocument the current state of the site. We will conduct a thorough analysis of existing elements to inform and guide the design direction. This will include evaluating factors such as access, prevailing winds, sun angles, soil types, local demographics, established circulation patterns, as-built drawings, and existing utilities.
TASK 1.6 PRELIMINARY SITE ASSESSMENT REPORT
A brief report will be prepared to document the findings and analysis discovered in previous tasks.
A. REFINED SCOPE OF SERVICES
4 | CITY OF MADERA Page 2 of 10
TASK
02 CONCEPTUAL DESIGN
TASK 2.2 CONCEPT RENDERINGS
Preliminary renderings for each of the two concepts will be prepared.
DELIVERABLES
y Final
Conceptual
Park Plan with
Supporting
Documentation
such as
Preliminary
Renderings and
Cost Estimates
Ladera Recreation Center | Ladera, CA
Ladera Recreation Center | Ladera, CA
TASK 2.3 PRELIMINARY COST ESTIMATES
A Rough Order of Magnitude (ROM) style of cost estimate will be prepared for each of the two conceptual designs to aid in decision-making. Pricing available through the National Cooperative Purchasing Alliance (NCPA) may be included as well.
TASK 2.4 PRESENTATION MEETING
Meet with the City to review the two final concept plans and gather feedback.
A. REFINED SCOPE OF SERVICES
PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 5 Page 3 of 10 TASK
03 DESIGN DEVELOPMENT TO 50% COMPLETION
DELIVERABLES
y Design
Development
PS&E Set
Upon City approval and acceptance of the conceptual design and associated costs, the team will commence with the design development phase of the project. The design development package will include drawings to convey general engineering and design concepts. This phase of work shall refine the design and identify key construction systems and methods for landscape, civil engineering, and electrical engineering elements and materials, as well as critical coordination issues. This task will also include regular coordination and discussions with the City, with key tasks during this phase including:
TASK 3.1 PREPARATION OF DESIGN DEVELOPMENT PLANS
• Cover Sheet
• Existing Conditions and Demolition Plans
• Grading, Drainage, Utility, and Signage Plan
» Involves coordination of the site design with civil engineering/grading design and documentation. Civil engineers will review and collaborate closely on final design.
Stormwater management strategies will also be documented. • Site Features and Finishes Plans providing product and vendor information • Planting Plan including species and sizes
• Irrigation Plan including hydrozones and equipment
• Exterior Lighting Plans and Details
» Involves proposed electrical service and assisting with coordination with PG&E as applicable. Preliminary light fixture selections and layouts will be included. • Construction Details
» Involves the inclusion of construction, planting, and irrigation details including City standard details where appropriate. Identification of key project specific details will also be reflected in the package.
TASK 3.2 DESIGN TEAM COORDINATION MEETING
This task will involve close team coordination and updating information and drawings among different disciplines.
TASK 3.3 SITE LIGHTING PHOTOMETRIC STUDY
This task involves modeling the site lighting and creating a two-dimensional photometrical analysis map.
TASK 3.4 TECHNICAL SPECIFICATIONS
A list of anticipated outline technical specification sections will be prepared.
TASK
02 CONCEPTUAL DESIGN
TASK 2.5 FINAL CONCEPT PLAN (REFINED)
The design team will finalize the chosen concept plan and refine the associated cost estimate. The Final Conceptual Site Plan will include:
• Conceptual layout with location of amenities, considering adjacencies. • Conceptual grading including storm water management strategies. • Conceptual planting, with general size and type of plant material noted, including trees.
TASK 2.6 SCHEDULE UPDATE
The project schedule will be updated, as needed, and distributed to the City and the design team.
TASK 2.7 FINAL SUBMITTAL
The design team will gather the documents and provide a final conceptual design submittal package to the City in desired formats.
A. REFINED SCOPE OF SERVICES
6 | CITY OF MADERA Page 4 of 10
TASK
04 CONSTRUCTION DOCUMENTS (90% & 100% PS&E)
Upon City approval and acceptance of the design development package and associated costs, the team will commence the final construction documents phase of the project. This will include routine information normally required by governing agencies and preparation of final plans, specifications, construction details and cost estimates for permitting and bidding. The scope of work will include two packages: 90% construction documents (with draft technical specifications), and 100% documents (including final technical specifications). 90% PS&E
TASK 4.1 CITY MEETING
This phase will begin with a meeting with City staff to review City comments on the Design Development submittal.
TASK 4.2 DESIGN TEAM COORDINATION MEETING
This task will involve team coordination and updating information per design team manufacturers’ or vendors’ coordination.
TASK 4.3 PLANS PREPARATION
Prepare design construction documents to a 90% level of completion. The key deliverables during this phase will include:
• Cover Sheet
• General Notes and Conditions
• Existing Conditions and Demolition Plan
• Utility Plan
• Grading and Drainage Plan
• Signage Plan
• Site Features and Finishes Plan
• Horizontal Control Plan
• Irrigation Plan and Water Use Calculations
• Planting Plan
• Electrical Engineering and Site Lighting Plans:
» New electrical service and assistance with coordination with PG&E. » Site lighting plans for the park site.
• Construction Details
• Updated Construction Quantities and Estimates
Note: Erosion Control Plans, Storm Water Pollution Plan (SWPPP), and NPDES permit coordination are not currently included and are assumed to be provided by the Contractors.
TASK
03 DESIGN DEVELOPMENT/CD’S TO 50% COMPLETION
TASK 3.5 COST ESTIMATE
A detailed cost estimate will be prepared, reflecting the refinements achieved during the development of the design and engineering in this phase.
TASK 3.6 QA/QC
The internal Quality Control Manager will thoroughly review the plans and specifications and recommend further coordination items for the design team.
TASK 3.7 SCHEDULE UPDATE
The project schedule will be updated, if needed, and distributed to the City and the design team.
A. REFINED SCOPE OF SERVICES
PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 7 Page 5 of 10 TASK
04 CONSTRUCTION DOCUMENTS (90% & 100% PS&E)
TASK 4.4 DRAFT TECHNICAL SPECIFICATIONS
Prepare draft technical specifications for City review and comments.
TASK 4.5 COST ESTIMATE
The detailed cost estimate will be updated to reflect the refinements achieved during the further development of the design and engineering.
TASK 4.6 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)
The internal Quality Control Manager will thoroughly review the plan set and specifications and recommend further coordination items to the design team.
TASK 4.7 SCHEDULE UPDATE
The project schedule will be updated, as needed, and distributed to the City and the design team. 100% PS&E
TASK 4.8 CITY STAFF MEETING
This phase will begin with a staff conference to respond to and address comments on the 90% PS&E submittal so the documents can be finalized.
TASK 4.9 DESIGN TEAM COORDINATION MEETING
This task will involve coordinating and updating information and drawings among different disciplines.
TASK 4.10 FINAL PLAN PREPARATION
100% Level of Completion. Key deliverables during this phase will include:
• Cover Sheet
• Notes and Conditions
• Existing Conditions and Demolition Plan
• Utility Plan
• Grading and Drainage Plan
• Signage Plan
• Site Features and Finishes Plan
• Horizontal Control Plan
• Irrigation Plan and Water Use Calculations
• Planting Plan
• Electrical Engineering Plan including:
» Proposed electrical service and assistance with coordination with PG&E. » Site lighting plans for the entire site.
» Title 24 calculations.
» Power to the irrigation controller.
• Construction details
TASK 4.11 FINAL TECHNICAL SPECIFICATIONS
Prepare final technical specifications for City review and comments.
TASK 4.12 COST ESTIMATE
The detailed cost estimate will be updated to reflect the refinements achieved during the further development of the design and engineering.
TASK 4.13 QUALITY ASSURANCE/QUALITY CONTROL
The internal Quality Control Manager will thoroughly review the plan set and specifications and recommend any outstanding final coordination items for the design team.
TASK 4.14 SCHEDULE UPDATE
The project schedule will be updated, if needed, and distributed to the City and the design team.
DELIVERABLES
y Construction
Documents
90% Submittal
to Include:
Drawings,
Technical
Specifications,
Bid Items, and
Engineer’s
Estimates
y Construction
Documents
100%
Submittal/Bid
Set to Include:
Final Drawings,
Technical
Specifications,
Bid Items, and
Engineer’s
Estimates
A. REFINED SCOPE OF SERVICES
8 | CITY OF MADERA Page 6 of 10
TASK
05 BIDDING AND CONSTRUCTION SUPPORT (ALLOWANCE)
DELIVERABLES
y Field Reports,
Submittal
Reviews, RFI
Responses,
and Addenda
During the bidding and construction phases of work, the team will provide design support including assisting the City’s Construction Project Manager in responding to requests for information (RFI) from the contractors, as well as review of submittals called for in the bid documents. The design team, including landscape architects, electrical, and civil engineers, will also visit the site periodically to review the progress of the work and quality of construction and determine if the construction is proceeding in accordance with the project design intent and construction documents. The design team may also recommend to the City the rejection of any contractor work failing to conform to the contract documents. Key tasks during this phase will include:
TASK 5.1 BIDDING AND CONSTRUCTION SUPPORT
This task would support as-needed assistance for items like pre-bid meeting coordination, issuance of addenda, review of shop drawings, R.F.I.s, and submittals and periodic site visits during construction.
*In the event the hourly allowance is exhausted, the contract for this task will need to be extended for continued support.
TASK
04 CONSTRUCTION DOCUMENTS (90% & 100% PS&E)
TASK 4.15 100% CONSTRUCTION DOCUMENTS/BID PACKAGE
Considering the final review and any plan check comments from staff, the design team will revise the construction documents and furnish signed reproducible copies of the bid documents (plans, technical specifications, and final estimates) ready for reproduction and binding for bidding. The bid package will include:
• Final Stamped and Signed Plans
• Final Stamped and Signed Technical Specifications (Front End Specifications to be Prepared by City Staff)
• Engineer’s Estimate
• Bid Items and Bid Descriptions
A. REFINED SCOPE OF SERVICES
PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 9 Page 7 of 10 TASK
6 Westwood can provide additional services that are not specifically requested in the RFP but may be desired by City staff at a later date. These include:
OPTIONAL TASK 6.1 PERFORM PLAYGROUND SAFETY INSPECTIONS Westwood’s in-house CPSIs (Certified Playground Safety Inspectors) are trained to perform playground inspections for safety hazards and ensure that they satisfy current national industry standards set by the American Society for Testing and Materials (ASTM) and the Consumer Product Safety Commission (CPSC). Services that may be provided at the City’s request are inspection of the playground and issuance of one report.
Kat Lewis, PLA,
CPSI, one of our
Certified Playground
Inspectors, is seen here
completing a playground audit.
We closely evaluate fall zones,
safety surfacing, coordination
with grading, trip hazards,
accessible paths of travel,
and risks/hazards in
every inspection.
PLAYGROUND SAFETY INSPECTIONS
A. REFINED SCOPE OF SERVICES
10 | CITY OF MADERA Page 8 of 10
y Kick-Off Meeting with City
Staff
y Project Progress Meetings
y Final Schedule/Work Plan
y Topographical Survey
y Geotechnical Investigations
Preliminary Site Assessment
Report
y 50% Drawings
y 50% Estimates and Quantities
y Technical Specifications TOC
y Updated Project Schedule
y 50% Submittal Meeting and
Review With City
MONTH 1
Develop Conceptual
Site Design Options
C. Preliminary Schedule and Key Milestones
General Schedule & Key Milestones
The schedule shown below is a preliminary schedule with deliverables based on the project understanding and scope. It may be revised pending specific dates and needs of the City of Madera once the project commences.
Develop Final Site
Design and 3D
Renderings
y Refined Site Plan and 3D
Renderings
y Preliminary Cost Estimate and
Quantities
y Presentation Meeting
MONTH 3
Kick-Off Scoping
Meeting with the City
Schedule Refinement
and Work Plan
Strategy for Project
Completion
Conduct Site Analysis
and Site Investigations
Develop Preliminary
Cost Estimates for
Selected Conceptual
Site Design
Topographical Survey
Incorporate Staff
Comments into 50%
Drawings
Update Cost Estimates
for the Construction/
Delivery of Site Items
Develop Construction
Documentation,
Details, and
Specifications to
Realize Built Project
Conduct Regular
Meetings with City
y 90% & 100% Drawings
y 90% & 100% Estimates and
Quantities
y Technical Specifications Final
y Updated Project Schedule
y 90% & 100% Submittal
Meeting and Review with City
MONTHS 4 – 5 MONTH 6 ONWARDS
Incorporate Staff
Comments into 90%
& 100% Drawings
Update Cost Estimates
for the Construction/
Delivery of Site Items
Formally Submit Plans
to City
Construction
Management through
Completion/Opening
Pre-Bid Meeting
Guidance and
Management through
Bidding Process
Incorporate Staff
Comments into 100%
Drawings
Conduct Regular
Meetings with City
Develop Final Bid
Package
Respond to RFIs and
Issue Addenda
Punch Walk
MONTH 2
Perform Geotechnical
Engineering
Investigations
Task 1
Project Kick-O!/
Site Analysis/Data
Collection & Review
Task 2
Conceptual Design
Task 3
Design Development
(50% Design)
Task 4
90% and 100% Design
Task 5
Bid Package &
Construction
Oversight
As-needed assistance for:
y Pre-Bid Meeting Agenda & Minutes
y Submittal & RFI Responses
y Plan Revisions
y Pre-Construction Meeting
Minutes
y Site Observation Memos
y Supplemental Instructions
y As-Built Drawings
PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 15 C. PRELIMINARY SCHEDULE AND KEY MILESTONES
E. Fee Proposal
Principal
(Chad Kennedy)
Sen. Civil Engineers
(Kristen Scheidt)
Engineer 1
(Nick Villalobos)
Engineering Tech
(Gilbert Gomez)
Senior Landscape Architect 2
(Samir Khanna)
Senior Landscape Architect 1
(Karen Folsom)
Landscape Architect 3
(Wanyi Song)
Landscape Designer 1
(TBD)
Sen. Electrical Engineer
(Doug Mutcher)
Electrical Tech
(TBD)
Senior Land Surveyor
(Scott Roberts)
Senior Surveyor 2
(TBD)
Surveyor 2
(TBD)
Survey Crew 2-man
(prevailing wage) (TBD)
Admin
(TBD)
Geotechnical Engineer
(Zac Crawford, ENGEO)
Reimbursables
& Reproduction Costs
Hours
Task Subtotal
Task Total Fee
$330.00 $275.00 $160.00 $110.00 $230.00 $210.00 $190.00 $150.00 $305.00 $110.00 $250.00 $190.00 $190.00 $230.00 $120.00
TASK/DESCRIPTION
TASK 1 - PROJECT KICK-OFF 0 110 7 0 14 63142 24 24 6 70 163 $45,010.00 $48,940.00 Task Timeline: Week 1 - Week 3, Duration: 0.75 Months
1.1 M City Kick-Off Meeting 2 2 1 $500.00 5 $1,645.00 $1,720.00
1.2 Schedule Updates 2 2 $460.00 $460.00
1.3 Topographic Survey & Utilities Research & Mapping 1 2 42 24 24 6 63 $12,790.00 $12,790.00
1.4 Geotechnical Investigations 70 70 $25,700.00 $29,555.00
1.5 Site Analysis & Review Existing Data 0.5 0.5 6 11 9 $1,772.50 $1,772.50
1.6 Preliminary Site Assessment Report 0.5 0.5 2 461 14 $2,642.50 $2,642.50 TASK 2 - CONCEPTUAL DESIGN 1.5 0.5 00 15 2 30 34 5 12 0 0000 0 100 $18,647.50 $18,722.50 Task Timeline: Week 4 - Week 7, Duration: 1 Month
2.1 Two Conceptual Designs 1 0.5 4 4824 $500.00 23.5 $4,897.50 $4,972.50
2.2 Conceptual Renderings & 3D's 2 88 18 $3,180.00 $3,180.00
2.3 Preliminary Cost Estimates 1 12412 11 $1,945.00 $1,945.00
2.4 M Presentation Meeting 2 2 4 $840.00 $840.00
2.5 Final Concept Plan (Refined) 0.5 1 14812 17.5 $3,090.00 $3,090.00
2.6 Schedule Update 1 2 3 $530.00 $530.00
2.7 Final Submittal 4 10 414 23 $4,165.00 $4,165.00
TASK 3 - DESIGN DEVELOPMENT/CDS TO 50% COMPLETION 2.5 9 21 20 59 26 44 6.5 17 0 0000 0 160 $27,792.50 $27,867.50 Task Timeline: Week 8 - Week 13, Duration: 1.5 Months
3.1 Preparation of Design Development Plans 1 28 16 2 20 36 3 12 $500.00 100 $16,315.00 $16,390.00
3.2 M Design Team Coordination Meeting 24 1 1 8 $1,725.00 $1,725.00
3.3 Site Lighting Photometric Study 1 12 4 $855.00 $855.00
3.4 Technical Specifications List 15 4 0.5 1 11.5 $2,097.50 $2,097.50
3.5 Cost Estimate 0.5 244 28 0.5 2 23 $3,747.50 $3,747.50
3.6 QA/QC 2 28 0.5 12.5 $2,842.50 $2,842.50
3.7 Schedule Update 1 1 $210.00 $210.00
TASK 4 - CONSTRUCTION DOCUMENTS (90% & 100% PS&E) 3 20 46 58 27 11 85 34 10.5 30 0 0004 0 328.5 $57,482.50 $57,557.50 Task Timeline: Week 14 - Week 24, Duration: 2.75 Months
4.1 M 90% PS&E City Meeting 5 5 1 11 $2,405.00 $2,405.00
4.2 M 90% PS&E Design Team Coordination Meeting 1 2 2 11 7 $1,530.00 $1,530.00
4.3 90% PS&E Plan Preparation 14 16 32 2 24 16 2 16 $500.00 113 $17,800.00 $17,875.00
4.4 90% PS&E Draft Technical Specifications 26 1 6 12 4 22 $3,885.00 $3,885.00
4.5 90% PS&E Cost Estimate 144 2 88 0.5 1 28.5 $4,797.50 $4,797.50
4.6 90% PS&E QA/QC 13 2 6 1 13 $2,780.00 $2,780.00
4.7 90% PS&E Schedule Update 1 1 $230.00 $230.00
4.8 M 100% PS&E City Meeting 1 1 2 $420.00 $420.00
4.9 M 100% PS&E Design Team Coordination Meeting 21 1 1 0.5 0.5 6 $1,337.50 $1,337.50
4.10 100% PS&E Plan Preparation 1.5 4 10 18 1 16 8 1.5 4 64 $10,542.50 $10,542.50
4.11 100% PS&E Final Technical Specifications 22 1 18 4 18 $3,270.00 $3,270.00
4.12 100% PS&E Cost Estimate 124 1 8 0.5 0.5 17 $2,992.50 $2,992.50
4.13 100% PS&E QA/QC 1 24 0.5 7.5 $1,727.50 $1,727.50
4.14 100% PS&E Schedule Update 1 1 $230.00 $230.00
4.15 100% PS&E 100% Construction Documents/Bid Package 0.5 12 4 6211 17.5 $3,535.00 $3,535.00 TASK 5 - BIDDING AND CONSTRUCTION SUPPORT (Allowance) 0.5 460 24 0 24 44 14 0 0000 0 80.5 $16,165.00 $16,240.00
5.1 Bidding & Construction Support Allowance (Pre-Bid Meeting, Prepare Bid Addenda as Needed, Pre-Construction Meeting, Submittals and Shop Drawings, RFIs and Change Orders, Site Observation Reviews and Prepare Field Reports etc.
0.5 46 24 24 44 14
$500.00 80.5 $16,165.00 $16,240.00
7.5 34.5 74 78 78 22 179 122 29 74 42 24 24 10 70 $2,500.00 832 $2,475 $9,488 $11,840 $8,580 $17,940 $4,620 $34,010 $18,300 $8,845 $8,140 $1,000 $380 $4,560 $5,520 $1,200 $25,700 $2,475 $9,488 $11,840 $8,580 $17,940 $4,620 $34,010 $18,300 $8,845 $8,140 $1,000 $380 $4,560 $5,520 $1,200 $29,555 $2,875 $169,327.50 OPTIONAL TASK 6 - PLAYGROUND SAFETY INSPECTIONS $1,840.00 $1,877.50
6.1 Op Playground Safety Inspections (Optional) 1 1 41 $250.00 7 $1,840.00 $1,877.50 1 000 1 41000 0 0000 0 7
$330 $0 $0 $0 $230 $840 $190 $0 $0 $0 $0 $0 $0 $0 $0 $0 $330 $0 $0 $0 $230 $840 $190 $0 $0 $0 $0 $0 $0 $0 $0 $0 $288 $171,205.00
TOTAL COSTS
GRAND TOTAL W/OPTIONAL TASK (Includes 15% mark-up on subconsultant/reimbursables)
TOTAL OPTIONAL HOURS
Westwood Professional Services
Tasks
TOTAL HOURS
TOTAL COSTS
SUB TOTAL (Includes 15% mark-up on subconsultant/reimbursables) PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 27 E. FEE PROPOSAL
EXHIBIT B
INSURANCE REQUIREMENTS FOR CONSULTANTS
Without limiting Consultant’s indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.
Minimum Scope and Limits of Insurance
Consultant shall maintain limits no less than:
$2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. General liability policies shall be endorsed using ISO form CG 20 10 that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.
$2,000,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Automobile Liability policies shall be endorsed to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies. Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Consultant shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
$1,000,000 Professional Liability (Errors & Omissions) per claim and in the aggregate.
Consultant shall maintain professional liability insurance that insures against professional errors and omission that may be made in performing the Services to be rendered in connection with this Agreement. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this Agreement. The cost of such insurance shall be included in Consultant’s bid.
Maintenance of Coverage
Consultant shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, employees,
subcontractors or subconsultants as specified in this Agreement.
Proof of Insurance
Consultant shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best’s Key Rating Guide.
Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Consultant, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
Enforcement of Contract Provisions (non estoppel)
Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.
Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of Cancellation
Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.
Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.
Timely Notice of Claims
Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional Insurance
Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.
EXHIBIT C
DISCLOSURE OF CONFLICT OF INTEREST
YES* NO
1 Are you currently in litigation with the City of Madera or any of its agents?
2 Do you represent any firm, organization or person who is in litigation with the City of Madera?
3 Do you currently represent or perform work for any clients who do business with the City of Madera?
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Madera, or in a business which is in litigation with the City of Madera?
5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Madera employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.
Explanation:
Signature
(name)
(address)
(city state zip)
ϒ Additional page(s) attached.