Agenda packet — Madera City Council, July 2, 2025 (part 1 of 2)

Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 1 of 6 July 2, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, July 2, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 851 7262 8461 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 2 of 6 July 2, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Joe Alicea, Awaken Church of God
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS:

A-1 Public Hearing and Consideration of a Resolution Confirming the Diagram and Assessments for the Annual Levy of City-Wide Landscape and Lighting Assessment District and Authorizing the City Engineer to File the Diagram and Assessment with the Auditor of Madera County Recommendation: 1. Conduct the Public Hearing and Receive any Public Comments

2. Adopt Resolution:
a. Confirming the diagram and assessments as set forth in said Engineer’s Report for the Landscape and Lighting District of the City of Madera, as the same may be modified for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10- G, 10-H, 10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17- D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25- D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36- B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, and 51 of the City Wide Landscape and Lighting Assessment District; and
b. Levying the assessments as set forth in said report of the Engineer for Fiscal Year 2025/2026; and
c. Authorizing and directing the City Clerk to file the diagram and assessments with the Madera County Auditor’s Office; and Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 3 of 6 July 2, 2025
d. Authorizing the City Engineer in consultation with City Clerk and City Attorney to make any clerical corrections (Report by Keith Helmuth)
A-2 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing and Adopt a Resolution Ordering the Abatement of Weed Nuisances in the City (Report by Giachino Chiaramonte)
A-3 Public Hearing Regarding Annexation No. 15 (Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions Recommendation: 1. Hold the Public Hearing; and

2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 15) to Community Facilities District No. 2005-1 (Public Services); Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors.; and

3. Conduct the Election of the Qualified Electors of Annexation No. 15; and

4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 15 to Community Facilities District No. 2005-1 (Public Services), Annexation No.15. (Report by Will Tackett)
A-4 Public Hearing Regarding Annexation No. 16 (Tract 24-S-01/TSM 2024-02, Adell Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions
Recommendation: 1. Hold the Public Hearing; and

2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 16) to Community Facilities District No. 2005-1 (Public Services); Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors; and

3. Conduct the Election of the Qualified Electors of Annexation No. 16; and

4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 16 to Community Facilities District No. 2005-1 (Public Services), Annexation No. 16. (Public Services) (Report by Will Tackett)
Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 4 of 6 July 2, 2025
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – June 18, 2025, June 25, 2025
Recommendation: Approve the City Council Minutes of June 18, 2025 and June 25, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 7, 2025 to June 20, 2025 (Report by Michael Lima)
B-3 Memorandum of Understanding (MOU) with the Madera Police Officers’ Association (MPOA) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and the MPOA effective July 2, 2025, through June 30, 2027 (Report by Wendy Silva)
B-4 Memorandum of Understanding (MOU) with Law Enforcement Mid Management (LEMM) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and LEMM effective July 2, 2025 through June 30, 2027 (Report by Wendy Silva)
B-5 Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions
Recommendation: It is recommended the City Council adopt a resolution approving revised Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions (Report by Wendy Silva) B-6 Easement Deed from Jose Diaz Contreras and Gabino Diaz Hernandez for Sidewalk Improvements at 416 Amerine Avenue for City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 416 Amerine Avenue (APN 009-071-024) (Report by Keith Helmuth) B-7 Abandoned Vehicle Abatement Program
Recommendation: Adopt a Resolution Authorizing a ten-year extension of the Joint Powers Agreement for the Abandoned Vehicle Abatement Program through October 31, 2035, and extension of the service fee (Report by Giachino Chiaramonte)
B-8 Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2025/26 Recommendation: Adopt a Resolution Approving the Applications for TDA – LTF and STA Funds for Fiscal Year (FY) 2025/26 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Keith Helmuth) Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 5 of 6 July 2, 2025
B-9 Water/Wastewater/Storm Drain Critical Infrastructure Information (CII) Contractor/Consultant Non-Disclosure Agreement with K&B Electric LLC Recommendation: Adopt a Minute Order Approving Non-Disclosure Agreement to Allow for Design Work to be Completed for Potential Fiber-Optic Services (Report by Keith Helmuth)
B-10 Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for Fire Service Operations (updated Schedule A Agreement)
Recommendation: Adopt a Resolution approving an updated Schedule “A” agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for $7,045,082 (Report by Justin Macomb) C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Consultant Services Agreement with Westwood Professional Services, Inc., for Tozer Park Design and Engineering Services
Recommendation: Adopt a Resolution Awarding a Consultant Services Agreement with Westwood Professional Services, Inc. (Westwood) under Request for Qualifications (RFQ) 202425-28 for Design & Engineering Services in the amount of $171,205 (Report by Joseph Hebert)
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, July 16, 2025
 Wednesday, August 20, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide Update 06/26/2025 at 5:45 p.m. Madera City Council Agenda Page 6 of 6 July 2, 2025
appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council forJuly 2, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:45 p.m. on June 26, 2025. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: ____________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing and Consideration of a Resolution Confirming the Diagram and Assessments for the Annual Levy of City-Wide Landscape and Lighting Assessment District and Authorizing the City Engineer to File the Diagram and Assessment with the Auditor of Madera County RECOMMENDATION:

1. Conduct the public hearing and receive any public comments.

A-1
SUMMARY:

State law (Sections 22620-22631 of the Streets and Highway Code) requires the City to undertake proceedings for each Fiscal Year during which an assessment is to be levied and collected within its existing landscape assessment district. There are 80 active Landscape Maintenance District (LMD) Zones of Benefit within the City-Wide Landscape and Lighting District. A zone location map is attached as Attachment 1.

On May 21, 2025, the Council adopted
 Resolution 25-96 ordering the City Engineer to prepare and file the Engineer’s Report for City Wide Landscape and Lighting Assessment District Zones of Benefit for Fiscal Year (FY) 2025/26
 Resolution 25-97, a Resolution of Intention to Levy and Collect Annual Assessment for City Wide Landscape and Lighting Assessment District Zones of Benefit and setting tonight, July 2, 2025, as the date for a public hearing where affected residents may be heard on the recommendation to Levy and Collect Annual Assessments.

As required by the Landscape and Lighting Act of 1972, a 10 Day Notice of Public Hearing was published in the Madera Tribune. Following the public hearing, the Council may order changes in any of the matters addressed in the Engineer’s Report subject to such changes not exceeding existing limits.

DISCUSSION:

Parks Department staff is responsible for the budgeting and maintenance of 80 LMD zones created by the city, with each zone created in different years, based on development. The assessments presented in this year’s Engineer’s Report reflect staff’s recommendation based not only on prior Council direction (Attachment 2), but also several controlling factors that include:

1. Staff’s experience in maintaining and managing each of the 80 zones.

2. The amount of revenue generated relative to maintenance costs in each zone.

3. Staff’s approach to maintenance and management moving forward.

Engineer’s Report Modification
It should be noted that in the Engineer’s Report that was submitted as part of the first meeting of this process pages for individual zone expenses had the incorrect fiscal year listed. However, the title pages and all advertisements have specifically stated this process is part of the 2025/26 Engineer’s Report. These pages have been modified in the copy on file with the City Clerk, no dollar amounts have changed.

FISCAL IMPACT:

The FY 2025/26 Adopted Budget shows a $1,007 subsidy from the General Fund to the specific LMD zone accounts. However, staff believes this figure understates the level of General Fund support to the LMDs, as certain periodic costs associated with the LMDs are not fully captured in the current LMD budget line items. Based on historical spending patterns and estimates for all related LMD zone expenses, staff estimates that the implicit subsidy for FY 2025/26 is approximately $69,000. Staff is confident that subsidies to the LMDs will increase in future fiscal years to align more closely with the full scope of support currently being provided, as the gap between ongoing expenses and ongoing revenues continues to grow.

ALTERNATIVES:

Adjust individual or multiple Zones – Adjustments may raise or lower the assessment of a given zone, when permitted by covenants of individual zones, affecting current and future assessment amounts, depending on factors relative to each individual zone.

ATTACHMENTS:

1. LMD Map

2. LMD Cost Assessment Factors

3. Resolution
Attachment 1
LMD Map

Attachment 2
LMD Cost Assessment Factors
 Use of Fund Balance. Beginning in Fiscal Year (FY) 2012/2013, an analysis of available fund balances in many Zones indicated that assessments could be temporarily reduced or eliminated in those Zones while the fund balances were brought down to appropriate levels which better approximated actual expenses. In some cases, these reductions still need to continue. In others, the fund balances have been reduced appropriately, and the assessments have previously been or will be reset at a level where they equal expenses.  Unsuccessful Assessment Increase. Where Proposition 218 hearings fail to increase assessments, Parks has previously attempted to reduce the level of maintenance to a point commensurate with available funding. At present, the cost of landscaping exceeds the amount of revenue generated in many zones.
 Tree Trimming. Where funding is available, one-fourth of the trees in a Zone are trimmed annually. For those Zones that did not approve increases to assessments, tree trimming represents the first maintenance item to be removed; the assumption being that trees represented less of a visual impact than un-mowed grass or un-trimmed bushes. At present, tree trimming does not appear to have been curtailed to match funding levels.  Water Usage Costs. The water usage fee is included in the recommended Engineer’s Report based on the square footage of landscaping within each Zone. As previously noted, this fee will transition to a metered cost in all Zones as meters continue to be installed at the various water service locations. A review of the current utility charges shows that 17 Zones of the total 80 have some form of metering. The status of the 63 remaining Zones is unknown at present.

Continuation of these installations is expected to be complete in the next 12 to 18 months as part of an upcoming Capital Improvement Project.
 Reserve for Cash Flow. This reserve may be held per Section 22569 of the Streets and Highways Code. The maximum amount (accrual) and defined target for the Zones is equivalent to the estimated costs of maintaining the Zones between July 1 and December 10. The maximum amount would be accrued over the course of as much as 5 years to reduce the magnitude of recommended assessment increases when they do occur. Prior to this reserve going below zero in any given year, Proposition 218 Hearings should be implemented to increase assessments.

Attachment 3
Resolution
RESOLUTION NO. 25-________

A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

CONFIRMING THE DIAGRAM AND ASSESSMENTS AND ORDERING THE ANNUAL LEVY AND COLLECTION FOR ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6- B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, AND 51 OF THE CITY WIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2025/2026
WHEREAS, the City Council has heretofore, provided for the formation of a City-Wide Assessment District pursuant to the Landscape and Lighting Act of 1972 (LLMD Law) and provided for the inclusion of Zones of Benefit into said District; and WHEREAS, pursuant to the LLMD Law the City Council adopted Resolution No. 25-97 (the Resolution of Intention) on May 21, 2025, to initiate the process for approving annual assessments for certain Zones of Benefit.; and
WHEREAS, pursuant to Section 22624 of the Streets and Highways Code of the State of California, the City Council of the City of Madera has reviewed the report of the City Engineer relative to the levy and collection of assessments under the Landscaping and Lighting Act of 1972 for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10- I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21- D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31- A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43- E, 44, 45-A, 46, 50 and 51 of the Landscape and Lighting Assessment District of the City of Madera for the Fiscal Year 2025/2026; and
WHEREAS, the City Engineer has prepared an Engineer’s Report which has been filed with the office of the City Clerk for submission to the City Council, setting forth a full and detailed description of the improvements, the boundaries of the assessment district, the Zones of Benefit therein and the proposed assessments upon assessable lots and parcels of land within the District to which reference is hereby made for full particulars. The Engineer’s Report may also be accessed on the following link: https://www.madera.gov/wp-content/uploads/2025/06/2025- 26-LMD-Engineers-Report-Corrected.pdf. The boundaries of the Zones of Benefit within the CityWide Assessment District and the improvements therein are as generally described in the Engineer’s Report; and
WHEREAS, the City Council approved the City Engineer’s Report on May 21, 2025, with the adoption of the Resolution of Intention; and
WHEREAS, pursuant to Streets and Highway Code Section 22630, the City Council may order changes in any matters provided in the City Engineer’s Report; and WHEREAS, the Resolution of Intention set the public hearing on the annual assessments for July 2, 2025, at 6:00 p.m. in the City Council Chambers of the City of Madera; and WHEREAS, notice of the public hearing for annual assessments has been published in accordance with Streets and Highways Code Section 22626 (a); and WHEREAS, on July 2, 2025, in the City Council Chambers at 205 W. 4th Street, the City Council held a public hearing regarding the levy of the annual assessments and heard and received all objections and protests to the assessments and other testimony; and WHEREAS, at the conclusion of the hearing and in accordance with Government Code Section 53753, the City Clerk determined that insufficient written protests were presented to prevent the levy of annual assessments; and
WHEREAS, the territory within Zones of Benefit will benefit from the improvements, service, maintenance, and activities described in the Engineer’s Report; and WHEREAS, adjustments to assessments reflect the increasing costs of landscaping, administrative overhead, and the goal of a 5-year fund balance that attempts to maintain a steady fund balance; and
WHEREAS, all actions and proceedings described in the foregoing Recitals were undertaken and completed as required by the LLMD Law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council hereby confirms the diagram and assessments as set forth in the report of the City Engineer for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43- D, 43-E, 44, 45-A, 46, 50, and 51 of the Landscape and Lighting District of the City of Madera, as the same may be modified, and orders the levy of the assessments as set forth in said Engineer’s Report for Fiscal Year 2025/2026.

3. As there is no majority protest, the City Council hereby directs that the annual assessments for those Zones of Benefit as set forth in the recitals above are approved.

4. The Landscape and Lighting District Zones of Benefit which generally include but are not limited to park strip and median landscaping are in general conformity to those originally formed and no changes have been made or are proposed to the existing improvements as part of this action.

5. Pursuant to California Streets and Highways Code Section 22641, the City Clerk is authorized and directed to forthwith file the diagram and assessments with the Auditor of Madera County.

6. The City Engineer with concurrence of City Clerk and City Attorney is authorized to make clerical corrections.

7. The assessments authorized under this resolution are exempt from CEQA under California Public Resources Code Section 21080(b)(8).

8. This resolution is effective immediately upon adoption. * * * * * * * * * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: _________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds RECOMMENDATION:

Conduct a Public Hearing and adopt a Resolution ordering the abatement of weed nuisances in the City
SUMMARY:

The City’s weed abatement program addresses safety issues related to overgrown weeds by administering and enforcing a schedule for removal. Each spring, owners of vacant parcels are notified of their responsibility to remove overgrown weeds promptly. This program plays a crucial role in maintaining the City’s health and safety by mitigating the spread of potential fires and by enhancing the community’s aesthetic appeal.

Staff has surveyed the City and compiled an inventory of vacant lots that contain overgrown weeds. Upon initial inspection, 375 properties were found in violation. On April 28, 2025, notices of violation were sent to property owners, requiring them to remove weeds and dead vegetation.

Of those properties, 26 remain in violation. Staff is seeking the City Council’s (Council) authorization to abate the properties remaining in violation of the City’s Weed Abatement Ordinance.

DISCUSSION:

Weed and grass growth are considered light and flashy fuels, the first to dry out and cause an increased risk of fire. These light and flashy fuels are dangerously susceptible to ignition sources.

Firebrands, which are tiny pieces of brush or trees actively burning, can travel and ignite islands of fuel.

A-2
The attachment, referred to as Exhibit A, provides a list of the 26 parcels that remain in violation of the Madera Municipal Code Title III, Chapter 3-15. As required by City Code, property owners were notified by first class mail of the proposed weed abatement action and scheduled hearing.

Additionally, a notice of the public hearing was published by the City Clerk as required by law.

The City is entitled to cost recovery of all fees incurred for the weed abatement services. Fees would be recovered through a special assessment of the owner’s property taxes, which is considered a lien on the property. The steps necessary to apply the special assessment require a Public Hearing and Council approval. If required, staff will begin the lien process during a future Council meeting.

FINANCIAL IMPACT:

Initially, the City will incur all costs related to nuisance removal. As previously stated, the total cost may be recovered through the lien process provided Council approval. It is worth noting that staff anticipates costs to be relatively low as the City’s cost related to weed abatement for last year’s cleanup was $3,875.

ALTERNATIVES:

Council may elect to not approve the resolution; however, the overgrown weeds creating a fire and safety hazard at the 26 properties would remain. Additionally, the properties would continue to be in violation of the Municipal Code.

ATTACHMENTS:

1. Resolution

2. Exhibit A, including maps and photos of subject parcels RESOLUTION NO. 25-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO ABATE WEED

NUISANCES EXISTING WITHIN THE CITY OF MADERA
WHEREAS, on January 7, 2015, the City Council adopted Ordinance 913 C.S. enacting weed abatement regulations and declaring weeds, dirt, brush rubbish, and rank growth to be a nuisance (Madera Municipal Code Title III, Chapter 3-15); and WHEREAS, the parcels of land, attached as Exhibit A, have been inspected and were found to be in violation of the Madera Municipal Code § 3-15.01; and WHEREAS, the properties in violation of the Municipal Code were issued administrative citations by the City; and
WHEREAS, each property owner was sent at least one Notice of Violation by mail of the proposed weed abatement action on the respective owner’s property and advised of the date and time for a Public Hearing on the matter; and
WHEREAS, notwithstanding the same and the passage of in excess of 45 days, corrections for violations have not been made for the properties identified in Exhibit A; and WHEREAS, the City Administrator, or designee, then filed a report and assessment list on abatement of weeds, dirt, brush, rubbish and rank growth with the City Clerk and a copy was posted at the entrance to the City Hall, 205 W. 4th St., Madera. California, at least 10 days in advance of the hearing; and
WHEREAS, the report and assessment list was presented to the City Council in the Council Chambers of the City Hall for consideration and confirmation, and any and all persons interested, having any objections to said report or list, or to any matter or item contained therein, had the opportunity to appear at said time and place and be heard as part of a public hearing on July 2, 2025; and
WHEREAS, the City Council now desires to make findings on the matter; acquire jurisdiction to perform the work of abating the nuisance by the destruction or removal of the weeds, dirt, brush, rubbish, or rank growths and authorize the City Administrator, or his or her designee, to conduct such abatement; and to direct the City Administrator to return to the City Council to recover the costs of abatement and assessments, including any penalties.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF MADERA does hereby resolve, find and order as follows:

1. Recitals: The above recitals are true and correct and are incorporated herein.

2. Findings: The City Council finds that at the time and place stated in the most recent Notice of Violation, the City Council has heard and considered any and/or all objections of the proposed abatement of the nuisance. After conducting the public hearing, the Council finds the City has followed all procedures required under Title III, Chapter 15 of the Madera Municipal Code and further finds as follows:
a. Property owners listed on Exhibit A have been duly noticed by Notice of Violation Declaring Public Nuisance which included a description of the property, description of violations, date for correction, and of this public hearing, and that City Council may authorize abatement at the sole cost of property owner for failure to correct. b. The non-compliant properties constitute a public nuisance. c. The City has acquired jurisdiction to perform the work of abating the nuisance by the destruction or removal of the weeds, dirt, brush, rubbish, or rank growths and authorize the City Administrator, or designee, to conduct such abatement.

3. Abatement: The City Administrator or designee is authorized to abate the nuisance on the properties identified in Exhibit A. Prior to performing any abatement, the City Administrator shall provide to the property owner as contemplated by Municipal Code Section 3-15.06(E) or (F). Thereafter, the City Administrator or designee is authorized to abate the nuisance or cause it to be abated by having the weeds, dirt, brush, rubbish or rank growth destroyed or removed. No person shall interfere with the entry of the City Administrator or designee acting in the official course and scope of their duties. The City Administrator shall keep an account of the cost of abating the nuisance of weeds, dirt, brush, rubbish, or rank growths ordered to be abated upon each separate lot or property, and the abutting half of the street in front, sidewalk(s) and any adjacent alley.

4. Effective Date: This resolution is effective immediately upon adoption. * * * * * * * * * *

EXHIBIT A
Location APN Property Owner Case Number
1013 East Yosemite Avenue 007-141-002 Tapia Monica 25M-04079 323 Fig Street 008-062-003 Gregory Curtis Franklin 25M-04080 Vacant Parcel 011-112-009 011-112-009 Vazquez Carlos A (TE)/Leon Laura (TE) 25M-04111 705 South B Street 011-123-015 Dolores Garcia 25M-04101 876 East Olive Avenue 011-300-011 Alwareeth Ibrahim 25M-04104 Vacant Parcel 003-210-030 003-210-030 Campbell Edward E Sr (TE) 25M-04096 345 W Clark St 003-250-015 AMT Housing LLC 25M-03953
1535 Fairview St 003-260-035 Baird Cheryl L (TE) 25M-03944 Vacant Parcel 004-101-016 004-101-016 Pedro Valencia 25M-04097 1218 East Cleveland Avenue 005-180-001 Wright Ron 25M-04103 26126 Ellis Street 038-070-020 DGN13 LLC 25M-04071
Vacant Parcel 009-440-007 009-440-007 David (TE) & Connie (TE) Sanchez 25M-03950 Vacant Parcel 009-490-055 009-490-055 Villa St Claire LLC 25M-03951 Vacant Parcel 013-200-011 013-200-011 Mc Intyre Edward J/MC Intyre Gail 25M-04075 Vacant Parcel 013-200-015 013-200-015 McIntyre Edward J/McIntyre Gail 25M-04076 2310 North Schnoor Avenue 013-230-005 Schnoor LLC 25M-04070 100 East Almond Avenue 012-133-028 Shebelut Wilma M 25M-04108 Vacant Parcel 012-253-001 012-253-001 Pestorich Holdings LLC 25M-04035 1007 Emily Way 012-253-002 Rai 1999 Family LTD PTP 25M-04036 Vacant Parcel 012-260-002 012-260-002 Dellavalle Eugene A Jr (TE)/Dellavalle Lois M (TE) 25M-04098 1004 Barnett Way 012-270-001 Rai 1999 Family LTD PTP 25M-04042 1034 Barnett Way 012-270-002 Rai 1999 Family LTD PTP 25M-04099 1221 East Gary Lane 012-300-008 Dellavalle Eugene A Jr (TE)/Dellavalle Lois M (TE) 25M-04043 1321 East Gary Lane 012-300-009 Dellavalle Eugene A Jr (TE)/Dellavalle Lois M (TE) 25M-04044 1401 East Gary Lane 012-300-010 Dellavalle Eugene A Jr (TE)/Dellavalle Lois M (TE) 25M-04045 Vacant Parcel 012-390-015 012-390-015 Monasaria LLC 25M-04107 1013 East Yosemite Avenue
007-141-002
323 Fig Street
008-062-003
Vacant Parcel (No Address)
011-112-009
705 South B Street
011-123-015
876 East Olive Avenue
011-300-011
Vacant Parcel (No Address)
003-210-030
345 West Clark Street
003-250-015
1535 Fairview Street
003-260-035
Vacant Parcel (No Address)
004-101-016
1218 East Cleveland Avenue
005-180-001
26126 Ellis Street
038-070-020
Vacant Parcel (No Address)
009-440-007
Vacant Parcel (No Address)
009-490-055
Vacant Parcel (No Address)
013-200-011
Vacant Parcel (No Address)
013-200-015
2310 North Schnoor Avenue
013-230-005
100 East Almond Avenue
012-133-028
Vacant Parcel (No Address)
012-253-001
1007 Emily Way
012-253-002
Vacant Parcel (No Address)
012-260-002
1004 Barnett Way
012-270-001
1034 Barnett Way
012-270-002
1221 East Gary Lane
012-300-008
1321 East Gary Lane
012-300-009
1401 East Gary Lane
012-300-010
Vacant Parcel (No Address)
012-390-015

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing Regarding Annexation No. 15 (Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions
RECOMMENDATION:

That Council consider the following:

1. Hold the Public Hearing.

3. Conduct the Election of the Qualified Electors of Annexation No. 15.

15. SUMMARY:

At the Council’s May 21, 2025 meeting, the Council approved a resolution declaring the City’s intention to annex the proposed territory ((as depicted on the boundary map attached thereto) into Community Facilities District No. 2005-1 (Public Services) (“CFD 2005-1”). At the regularly scheduled meeting on July 2, 2025, after the close of the public hearing, the Council has two resolutions to consider. The first resolution sets forth the Council’s approval to annex territory to CFD 2005-1 and to levy a special tax. The first resolution identifies the need for the annexation election and refers to the annexation map showing the parcels to be annexed. The second resolution is for adoption by the Council after the results of the Council Meeting of: July 2, 2025
Agenda Number: ________
A-3
election are announced by the City Clerk. The second resolution also directs the filing of the Notice of Special Tax Lien against the annexed property to provide authority for City to collect the special tax.

The conditions of approval for the development project known as Subdivision No. 24-S-02 (TSM 2024-04) (the “Project”) require annexation into CFD 2005-1, which was established as an annexable district to provide funding to offset the increased cost for public safety, open space and parks maintenance created by new development.

DISCUSSION:

By Resolution No. 05-334, the City Council established CFD 2005-1, a Mello Roos Community Facilities District with the intention that future development within the City of Madera (City) would annex into this district. The special taxes collected from the property owners within the district are used for the funding of police and fire protection services, storm drain infrastructure maintenance and operations, and park maintenance. Property owner assessments are paid as a component of the property tax collection process. As was originally envisioned with the establishment of the CFD, future residential projects not included in the initial formation process are required to go through an annexation process in order to be included in CFD 2005-1. Projects may be annexed one at a time, or in a group if they are ready at the same time.

The Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision is prepared to proceed with the annexation process into CFD 2005-1. The project includes the development of 51 single family residential units. The boundaries of the Project consist of the area within the original Assessor’s Parcel Number’s (APN’s) 004- 170-009, 004-170-010 and 004-170-020 as depicted on Attachment 4.

Table 1: Project Overview
Project Name Owner Units Location
Tract 24-S-02/TSM 2024-04,
Colett – Martin Subdivision KB Home South Bay Inc. 51 Adell Street &North D Street The City Council took the first action in the annexation process on May 21st, 2025, approving the resolution declaring the City’s intention to annex the proposed territory into CFD 2005-1, and establishing this meeting date (July 2, 2025) as the public hearing date for consideration of the annexation of the property into CFD 2005-1. The attached Resolution represents the action the City Council needs to approve to annex the property into the district. See Attachment 1 to view a diagram of the properties proposed to be annexed. As with all residential subdivisions, conditions of approval for the subdivision require annexation into CFD 2005-1 prior to recordation of the final subdivision map. This will comprise the 15th annexation into CFD 2005-01. See Attachment 2 for a history of annexations into CFD 2005-1.

FINANCIAL IMPACT:

The 2025/2026 Fiscal Year CFD 2005-1 assessment for single-family residential development is $584.01 per dwelling unit. Based on this figure, the estimated annual revenue that will be received by the City (Fund 76650) for all 51 units in Annexation No. 15 will be $29,784.72. CFD 2005-1 includes an annual Consumer Price Index (“CPI”) adjustment; therefore, this amount will escalate over time. The process for annexation is funded by the developer and no General Fund monies are used for this effort.

ALTERNATIVES:

The City Council adopted Ordinance C.S. 792 on December 7, 2005, authorizing the levy of a Special Tax within CFD 2005-1 commencing in fiscal year 2006/2007 and each year thereafter. The Council could, at its discretion, consider alternative methods for funding the necessary services that are demanded by residential development and supported by CFD 2005-1. Amendment of the ordinance would be required.

ATTACHMENTS:

1. Resolution of Annexation
Exhibit A – Rate and Method of Apportionment
Exhibit B – Ballot

2. Resolution of Results of Election
Exhibit A – Statement of Votes Cast
Exhibit B – Annexation Map
Exhibit C – List of Properties

3. Tract 24-S-02 / TSM 2024-04 Subdivision Map

4. CFD 2005-1 Map
ATTACHMENT 1
Resolution of Annexation
Including:

Exhibit A – Rate and Method of Apportionment
Exhibit B - Ballot
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY (ANNEXATION NO. 15) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES),

AUTHORIZING THE LEVY OF A SPECIAL TAX, AND SUBMITTING THE LEVY OF TAX

TO THE QUALIFIED ELECTORS
WHEREAS, this City Council (“Council”), on May 21, 2025, adopted Resolution No. 25-87, (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Madera Community Facilities District No. 2005-1 (Public Services) (hereafter referred to as “CFD No. 2005-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (hereafter referred to as the “Act”); and
WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2005-1, and a description and map of the proposed boundaries of the territory to be annexed known as Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision (“Annexation No. 15”) to CFD No. 2005-1, is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein.

Annexation No. 15 will consist of 51 single family residential units located at the southeast corner of Adell Street and North D Street.

WHEREAS, on July 2, 2025, the Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2005-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2005-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2005-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2005-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2005-1, or (iii) owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2005-1; and WHEREAS, a boundary map for Annexation No. 15 to CFD No. 2005-1 has been filed with the County Recorder of the County of Madera, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, determined and ordered by the City Council for the City of Madera as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 2. All prior proceedings taken by this Council with respect to CFD No. 2005-1 and the proposed annexation of territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.

SECTION 3. The description and map of the boundaries of the territory to be annexed to CFD No. 2005-1, on file with the City Clerk are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD No. 2005-1, and said territory is hereby annexed to CFD No. 2005-1, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

SECTION 4. The services which CFD No. 2005-1 is authorized to finance are in addition to those provided in or required for the territory within CFD No. 2005-1 and the territory to be annexed to CFD No. 2005-1 and will not be replacing services already available. A general description of the services to be financed is as follows:

Police protection services and fire protection and suppression services, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police protection services and fire protection and suppression services and other services as defined herein, respectively, and (iv) City overhead costs associated with providing such services within the District. On each July 1 following the Base Year the increases attributed to salaries and benefits shall be calculated and limited to the increase based on the Annual Escalation Factor as provided in the Rate and Method of Apportionment of the Special Taxes. The Special Tax will finance Services that are in addition to those provided in or required for the territory within the District and will not be replacing services already available. The Special Tax provides only partial funding for police and fire services.

Park Maintenance of the City of Madera, including but not limited to, labor, material, administration, personnel, equipment, and utilities necessary to maintain park improvements within the District, including recreational facilities, trees, plant material, sod, irrigation systems, sidewalks, drainage facilities, weed control and other abatements, public restrooms, signs, monuments, and associated appurtenant facilities located within the District.

Storm drainage system maintenance and operations of the City of Madera, including but not limited to, labor, material, administration, personnel, equipment, and utilities necessary to maintain and operate the storm drainage system within the District.

SECTION 5. It is the intention of this legislative body that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2005-1 and the territory proposed to be annexed as part of Annexation No. 15, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 15, will be levied annually within the boundaries of Annexation No. 15 from and after the annexation of such property to CFD No. 2005-1. The special taxes shall be those as originally authorized through the formation of CFD No. 2005-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2005-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within the Annexation No. 15 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

SECTION 6. The provisions of the Resolution of Intention of the City each as heretofore adopted by this Council are by this reference incorporated herein, as if fully set forth herein. (a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 15 shall be submitted to the voters within Annexation No. 15 at a special election called therefor as hereinafter provided.

This Council hereby finds that fewer than 12 persons have been registered to vote within Annexation No. 15 for each of the 90 days preceding the close of the hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 15 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 15.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under section 1340 of the California Elections Code. The Council called a special election to consider the measures described and incorporated as Exhibit “A” which election will be conducted on July 2, 2025 (hereafter referred to as “Election Day”). The City Clerk is the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2005-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery. (c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

SECTION 7. This resolution is effective immediately.

EXHIBIT A

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT 2005-1 (PUBLIC SERVICES)

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
A Special Tax of Community Facilities District No. 2005-1 of the City of Madera (the “District”) shall be levied on all Assessor’s Parcels in the District and collected each Fiscal Year commencing Fiscal Year 2006-07 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the District, unless exempted by law or by the provisions hereof shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Acre or Acreage” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable final subdivision map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the County Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560. “Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Titles of the Government Code of the State of California, as amended, which authorizes the establishment of the District to finance: a) police protection services, and b) fire protection and suppression services, c) park maintenance, d) storm drainage system operation and maintenance and other services as defined herein including but not limited to ambulance and paramedic services. “Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the District to determine, levy and collect the Special Taxes, including the proportionate amount of the salaries and benefits of City employees whose duties are directly related to administration of the District and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the District as determined by the City.
“Annual Escalation Factor” means the greater of the increase in the annual percentage change of the All Urban Consumers Consumer Price Index (CPI) or three percent (3%). The annual CPI used shall be for the area of San Francisco- Oakland-San Jose, CA as reflected in the then-current April update. The annual CPI used shall be as determined by the United States Department of Labor, Bureau of Labor Statistics, and may be obtained t1rou the California Division of Labor Statistics and Research (www.dir.ca.gov/dlsr). If the foregoing index is not available, the District Administrator shall select a reasonably comparable index.
“Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned assessor’s parcel number.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by assessor’s parcel number.
“Base Year” means Fiscal Year ending June 30, 2007.
“City” means the City of Madera.
“Council” means the City Council of the City of Madera, acting as the legislative body of the District. “County” means the County of Madera, California.
”Developed Multi-Family Residence” means all Assessor’s Parcels of Developed Property for which a building permit has been issued for purposes of constructing a residential structure consisting of two or more residential units that share common walls, including but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units.
”Developed Property” means all Taxable Property, exclusive of Property Owner Association Property, Non-Residential Property, or Public Property, for which a building permit was issued after January 1, 2005, and prior to May 1st preceding the Fiscal Year in which the Special Tax is being levied.
”Developed Single-Family Residence” means all Assessor’s Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing one single-family residential dwelling unit.
“District Administrator” means an official of the City, or designee thereof responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes. “District” means Community Facilities District No. 2005-1 of the City of Madera. “Entitled Property” means an Assessor’s Parcel and/or Lot in the District, which has a Final Map recorded prior to January 1st preceding the Fiscal Year in which the Special Tax is being levied, but for which no building permit has been issued prior to the May Pt preceding the Fiscal Year in which the Special Tax is being levied. The term “Entitled Property” shall apply only to Assessors’ Parcels and/or Lots, which have been subdivided for the purpose of residential development, excluding any Assessor’s Parcel that is designated as a remainder parcel determined by final documents and/or maps available to the District Administrator.
“Final Map” means an Assessor’s Parcel Map, a final subdivision map, other parcel map, other final map, other condominium plan, or functionally equivalent map that has been recorded in the Office of the County Recorder.
“Fiscal Year” means the period starting July 1 and ending on the following June 30. “Land Use Class” means any of the classes listed in Table 1. “Lot” means property within a recorded Final Map identified by a lot number for which a building permit has been issued or may be issued.
“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section C below that can be levied in the District in any Fiscal Year on any Assessor’s Parcel. “Non-Residential Property” means all Assessors’ Parcels for which a building permit(s) has been issued for a non-residential use and does not contain any residential units as defined under Developed Single Family Residence or Developed Multi-Family Residence. “Property Owner Association Property” means any property within the boundaries of the District that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub- association. ”Proportionately” means in a manner such that the ratio of the actual Special Tax levy to the Maximum Special Tax is equal for all Assessor’s Parcels within each Land Use Class. “Public Property” means any property within the boundaries of the District that is, at the time of the District formation or at the time of an annexation, expected to be used for rights-of-way, parks, schools or any other public purpose and is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. “Service Costs” means the estimated and reasonable costs of providing police protection services and fire protection and suppression services, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police protection services and fire protection and suppression services and other services as defined herein, respectively, (iv) City overhead costs associated with providing such services within the District, (v) park maintenance, and (vi) storm drainage system operation and maintenance. On each July 1 following the Base Year, the increases attributed to salaries and benefits shall be calculated and limited to the increase based on the Annual Escalation Factor. The Special Tax will finance Services that are in addition to those provided in or required for the territory within the District and will not be replacing Services already available. The Special Tax provides only partial finding for police services, fire suppression and protection services, park maintenance, and storm drainage system operation and maintenance. ”Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to find the Special Tax Requirement, and shall include Special Taxes levied or to be levied under Sections C and D, below.
”Special Tax Requirement” means that amount required in any Fiscal Year for the District to: (i) pay for Service Costs; (ii) pay reasonable Administrative Expenses; (iii) pay any amounts required to establish or replenish any reserve funds; and (iv) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy. “State” means the State of California.
”Property” means all of the Assessor’s Parcels within the boundaries of the District and any future annexation to the District that are not exempt from the Special Tax pursuant to law or as defined herein. ”Tax Exempt Property” means an Assessor’s Parcel not subject to the Special Tax. Tax- Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Non-Residential Property, and (iv) property designated by the City or District Administrator as Tax-Exempt Property. ”Undeveloped Property” means, for each Fiscal Year, all Assessor’s Parcels of Taxable Property not classified as Developed Property or Entitled Property, including an Assessor’s Parcel that is designated as a remainder parcel and is not identified as potential Public Property by any final documents and/or maps available to the District Administrator means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

B ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year using the definitions above, all Taxable Property within the District shall be classified as Developed Property, Entitled Property, or Undeveloped Property. Developed Property shall be further classified as Developed Single-Family Residence or Developed Multi-Family Residence.

Commencing with the Base Year and for each subsequent Fiscal Year, all Taxable Property shall be subject to Special Taxes pursuant to Sections C and D below.

C. MAXIMUM SPECIAL TAX RATE

1. DEVELOPED PROPERTY
TABLE 1

MAXIMUM SPECIAL TAX FOR DEVELOPED PROPERTY
COMMUNITY FACILITIES DISTRICT NO. 2005-1
Land Use Class Description Maximum Special
Tax Per Unit1
1 Developed Single-Family Residence $311 per unit
2 Developed Multi-Family Residence $285 per unit
1 Maximum Special Tax includes Administrative Expenses

2. ENTITLED PROPERTY
TABLE 2

MAXIMUM SPECIAL TAX FOR ENTITLED PROPERTY
COMMUNITY FACILITIES DISTRICT NO. 2005-1
Land Use Class Description Maximum Special Tax
Per Unit1
3 Entitled Property $166 per lot
1 Maximum Special Tax includes Administrative Expenses
On each July 1 following the Base Year (i.e., July 1, 2007), the Maximum Special Tax Rates in Table 1 and Table 2 shall be increased in accordance with the Annual Escalation Factor.

3. UNDEVELOPED PROPERTY
No Special Tax shall be levied on Undeveloped Property.

4. TAX-EXEMPT PROPERTY
No Special Tax shall be levied on Tax-Exempt Property.

5. MULTIPLE LAND USE CLASSES
In some instances, an Assessor’s Parcel may contain more than one Land Use Class. The Maximum Special Tax levied on an Assessor’s Parcel shall be the sum of the Maximum Special Tax levies that can be imposed on all Land Use Classes located on that Assessor’s Parcel.

D. METHOD OF APPORTIONMENT OF SPECIAL TAXES
Commencing with Fiscal Year 2006-07, and for each subsequent Fiscal Year, the District Administrator shall calculate the Special Tax Requirement based on the definitions in Section A and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement. First, the Special Tax shall be levied each Fiscal Year on each Assessor’s Parcel of Developed Property Proportionately between Developed Single- Family Residence and Developed Multi- Family Residence up to 100% of the applicable Maximum Special Tax. Second, if the Special Tax Requirement has not been satisfied by the first step, then the Special Tax shall be levied each Fiscal Year on each Assessor’s Parcel of Entitled Property up to 100% of the applicable Maximum Special Tax for Entitled Property.

E. APPEALS
Any taxpayer that believes that the amount of the Special Tax assigned to an Assessor’s Parcel is in error may file a written notice with the District Administrator appealing the levy of the Special Tax. This notice is required to be filed with the District Administrator during the Fiscal Year the error is believed to have occurred. The District Administrator or designee will then promptly review the appeal and, if necessary, meet with the taxpayer. If the District Administrator verifies that the tax should be changed, the Special Tax levy shall be corrected and, if applicable in any case, a refund shall be granted.

F. EXEMPTIONS
No Special Tax shall be levied on Non-Residential Property, Undeveloped Property, Property Owner Association Property or Public Property.

G. MANNER OF COLLECTION
Special Tax as levied pursuant to Section D above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the District Administrator may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the District or as otherwise determined appropriate by the District Administrator.

H. TERM OF SPECIAL TAX
After the establishment of the District, the City Council may reexamine, if deemed necessary by City Council, the necessity of the continuance of the Special Tax through the preparation of a Fiscal Impact Analysis, otherwise the Special Tax shall be levied in perpetuity.

EXHIBIT B
City of Madera
Community Facilities District No. 2005-1, (Public Services), Annexation No. 15

OFFICIAL BALLOT

SPECIAL TAX ANNEXATION ELECTION
This ballot is for the special landowner election. You must return this ballot in the enclosed envelope to the office of the City Clerk of the City of Madera no later than 6:00 o’clock p.m. on Wednesday, July 2, 2025, either by mail or in person. The City Clerk’s office is located at City Hall, 205 W. Fourth Street, Madera, California 93637.

To vote, mark in the voting square after the word “YES” or after the word “NO”. For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Madera and obtain another.

BALLOT MEASURE: Shall the City of Madera, by and for its Community Facilities District No. 2005-1 (Public Services) (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Madera adopted by its Council on May 21, 2025?
YES:

NO:

By execution in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are described and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/Authorized Representative Signature: ________________________ ATTACHMENT 2
Resolution of Results of Election
Including:

Exhibit A – Statement of Votes Cast
Exhibit B – Annexation Map
Exhibit C – List of Properties
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING THE RESULTS OF A

SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 15 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) WHEREAS, the City Council of the City of Madera (the "City Council"), has previously formed a Community Facilities District pursuant to the provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2005-1 (Public Services) (hereafter referred to as “CFD No. 2005-1”); and
WHEREAS, the City Council initiated proceedings and pursuant to Section 53325.1 of the California Government Code the City Council (the “City Council”) of the City of Madera (hereafter referred to as the “City”) has adopted the resolution authorizing the annexation of territory known as Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision (“Annexation No. 15”) to City of Madera Community Facilities District No. 2005-1, County of Madera, State of California (hereafter referred to as “CFD No. 2005-1”). Annexation No. 15 will consist of 51 single family residential units located at the southeast corner of Adell Street and North D Street; and WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2005-1 with respect to the levy of special taxes therein for the financing of police protection services, fire protection and suppression services, park maintenance, and storm drainage system operation and maintenance within CFD No. 2005-1 and duly held an election in the area of Annexation No. 15 on July 2, 2025; and
WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 15 the annual levy of special taxes on taxable property within Annexation No. 15; and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 15 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 15 for each of the ninety (90) days preceding July 2, 2025, therefore, pursuant to the Act the qualified electors of Annexation No. 15 shall be the "landowners" of Annexation No. 15 as such term is defined in Government Code Section 53317(f), and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within Annexation No. 15; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 15 to the qualified electors of Annexation No. 15 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 15; and WHEREAS, the City Clerk of the City of Madera has caused ballots to be distributed to the qualified electors of Annexation No. 15, has received and canvassed such ballots and made a report to the City Council regarding the results of such canvas, a copy of which is attached as Exhibit A hereto and incorporated herein by this reference; and WHEREAS, at this time the measure voted upon did receive the favorable 2/3’s vote of the qualified electors, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 15 (hereafter referred to as the "Annexation Map"), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Assessor Parcel Numbers and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council for the City of Madera Community Facilities District No. 2005-1, Annexation No. 15 as follows:

SECTION 1. The above recitals are all true and correct and incorporated herein.

SECTION 2. This City Council does hereby find and determine as follows:
(a) The canvass of the votes cast in the Property to be annexed to the District at the special election held in the territory of Annexation No. 16 on July 2, 2025, as shown in the Certificate of Election Official and Statement of Votes Cast is hereby approved and confirmed.
(b) The unanimous consent to the annexation of Annexation No. 15 to CFD No. 2005-1 has been given by all of the owners within Annexation No. 15, and such consent shall be kept on file in the Office of the City Clerk. (c) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 15 for each of the ninety (90) days preceding July 2, 2025, therefore, pursuant to the Act the qualified electors of Annexation No. 15 shall be the "landowners" of such Annexation No. 15 as such term is defined in Government Code Section 53317(f).
(d) The qualified electors of Annexation No. 15 have voted in favor of the levy of special taxes within Annexation No. 15 upon its annexation to CFD No. 2005-1.
(e) The City Council is hereby authorized to take the necessary steps to levy the special tax authorized by the Measure in the area of Annexation No. 15.

SECTION 3. The boundaries and parcels of territory within Annexation No. 15 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.

SECTION 4. The City Council does hereby determine and declare that the territory in Annexation No. 15 is now added to and becomes a part of CFD No. 2005-1. The City Council, acting as the legislative body of CFD No. 2005-1, is hereby empowered to levy the authorized special tax within Annexation No. 15 and hereby authorizes the levy of a Special Tax at the Rate and Method of Apportionment set forth in Exhibit A to the Resolution Authorizing Annexation, Authorizing levy of Special Tax, and Calling Special Election.

SECTION 5. Immediately upon adoption of this Resolution, notice shall be given as follows:

A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder not later than fifteen (15) days after the date of adoption of this Resolution.

B. An Amendment No. 15 to the Notice of Special Tax Lien shall be recorded in the Office of the County Recorder for Madera County not later than fifteen (15) days after the date of adoption of this Resolution.

SECTION 6. This resolution is effective immediately.

EXHIBIT A
Certificate of Election Official and Statement of Votes Cast

STATE OF CALIFORNIA )
COUNTY OF MADERA ) ss.

CITY OF MADERA )
The undersigned, ELECTION OFFICIAL OF THE CITY OF MADERA, COUNTY OF MADERA, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions of Section 53326 of the Government Code and Division 12, commencing with Section 17000 of the Elections Code of the State of California, I did canvass the returns of the votes cast at the

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) ANNEXATION NO. 15

SPECIAL ELECTION
held in the City of Madera, on July 2, 2025.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 15 to Community Facilities District No. 2005-1 (Public Services) of the City of Madera for or against the Measure are full, true and correct.

VOTES CASTED: YES________
NO ________
WITNESS my hand this _____ day of _______________, 2025 ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
AůŝĐŝĂ'ŽŶǌĂůĞƐ͕ŝƚǇůĞƌŬ
ŝƚǇŽĨDĂĚĞƌĂ

EXHIBIT B
North D ST

EXHIBIT C
List of Assessor Parcel Numbers and Landowners
APN Landowner
004-170-009
004-170-010 KB Home South Bay Inc.
004-170-020
ATTACHMENT 3
Tract 24-S-02/TSM 2024-04, Subdivision Map
ATTACHMENT 3 – Subdivision Map
ATTACHMENT 4
CFD 2005-1 Map
ATTACHMENT 4 – CFD 2005-1 Map

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing Regarding Annexation No. 16 (Tract 24-S-01/TSM 2024-02, Adell Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions
RECOMMENDATION:

That Council consider the following:

1. Hold the Public Hearing.

3. Conduct the Election of the Qualified Electors of Annexation No. 16.

16. SUMMARY:

At the Council’s May 21, 2025 meeting, the Council approved a resolution declaring the City’s intention to annex the proposed territory (as depicted on the boundary map attached thereto) into Community Facilities District No. 2005-1 (Public Services) (“CFD 2005-1”). At the regularly scheduled meeting on July 2, 2025, after the close of the public hearing, the Council has two resolutions to consider. The first resolution sets forth the Council’s approval to annex territory to CFD 2005-1 and to levy a special tax. The first resolution identifies the need for the annexation election and refers to the annexation map showing the parcels to be annexed. The second resolution is for adoption by the Council after the results of the Council Meeting of: July 2, 2025
Agenda Number: ______ A-4
election are announced by the City Clerk. The second resolution also directs the filing of the Notice of Special Tax Lien against the annexed property to provide authority for City to collect the special tax.

The conditions of approval for the development project known as Subdivision No. 24-S-01 (TSM 2024-02) (the “Project”) require annexation into CFD 2005-1, which was established as an annexable district to provide funding to offset the increased cost for public safety, open space and parks maintenance created by new development.

DISCUSSION:

The Tract 24-S-01/TSM 2024-02, Adell Subdivision is prepared to proceed with the annexation process into CFD 2005-1. The project includes the development of 42 single family residential units. The boundaries of the Project consist of the area within the original Assessor’s Parcel Number’s (APN’s) 038- 090-009 and 038-090-010 as depicted in Attachment 4.

Table 1: Project Overview
Project Name Owner Units Location
Tract 24-S-01/TSM 2024-02,
Adell Subdivision
Nadeem Ahmad &
Shahzada Farooq 42 Adell Street &North D Street
The City Council took the first action in the annexation process on May 21st, 2025, approving the resolution declaring the City’s intention to annex the proposed territory into CFD 2005-1, and establishing this meeting date (July 2, 2025) as the public hearing date for consideration of the annexation of the property into CFD 2005-1. The attached Resolution represents the action the City Council needs to approve to annex the property into the district. See Attachment 1 to view a diagram of the properties proposed to be annexed. As with all residential subdivisions, conditions of approval for the subdivision require annexation into CFD 2005-1 prior to recordation of the final subdivision map. This will comprise the 16th annexation into CFD 2005-01. See Attachment 2 for a history of annexations into CFD 2005-1.

FINANCIAL IMPACT:

The 2025/2026 Fiscal Year CFD 2005-1 assessment for single-family residential development is $584.01 per dwelling unit. Based on this figure, the estimated annual revenue that will be received by the City (Fund 76650) for all 42 units in Annexation No. 16 will be $24,528.59. CFD 2005-1 includes an annual Consumer Price Index (“CPI”) adjustment; therefore, this amount will escalate over time. The process for annexation is funded by the developer and no General Fund monies are used for this effort.

ALTERNATIVES:

ATTACHMENTS:

1. Resolution of Annexation
Exhibit A Rate and Method of Apportionment
Exhibit B – Ballot

2. Resolution of Results of Election
Exhibit A – Statement of Votes Cast
Exhibit B – Annexation Map
Exhibit C – List of Properties

3. Tract 24-S-01/TSM 2024-02, Subdivision Map

4. CFD 2005-1 Map
ATTACHMENT 1
Resolution of Annexation
Including:

Exhibit A – Rate and Method of Apportionment
Exhibit B - Ballot
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY (ANNEXATION NO. 16) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES),

AUTHORIZING THE LEVY OF A SPECIAL TAX, AND SUBMITTING THE LEVY OF TAX

TO THE QUALIFIED ELECTORS
WHEREAS, this City Council (“Council”), on May 21, 2025, adopted Resolution No. 25-88, (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Madera Community Facilities District No. 2005-1 (Public Services) (hereafter referred to as “CFD No. 2005-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (hereafter referred to as the “Act”); and
WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2005-1, and a description and map of the proposed boundaries of the territory to be annexed known as Tract 24-S-01/TSM 2024-02, Adell Subdivision (“Annexation No. 16”) to CFD No. 2005-1, is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein.

Annexation No. 16 will consist of 42 single family residential unitslocated at the northeast corner of Adell Street and North D Street.

WHEREAS, on July 2, 2025, the Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2005-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2005-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2005-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2005-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2005-1, or (iii) owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2005-1; and WHEREAS, a boundary map for Annexation No. 16 to CFD No. 2005-1 has been filed with the County Recorder of the County of Madera, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, determined and ordered by the City Council for the City of Madera as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 5. It is the intention of this legislative body that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2005-1 and the territory proposed to be annexed as part of Annexation No. 16, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 16, will be levied annually within the boundaries of Annexation No. 16 from and after the annexation of such property to CFD No. 2005-1. The special taxes shall be those as originally authorized through the formation of CFD No. 2005-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2005-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within the Annexation No. 16 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

SECTION 6. The provisions of the Resolution of Intention of the City each as heretofore adopted by this Council are by this reference incorporated herein, as if fully set forth herein. (a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 16 shall be submitted to the voters within Annexation No. 16 at a special election called therefor as hereinafter provided.

This Council hereby finds that fewer than 12 persons have been registered to vote within Annexation No. 16 for each of the 90 days preceding the close of the hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 16 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 16.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under section 1340 of the California Elections Code. The Council called a special election to consider the measures described and incorporated as Exhibit A which election will be conducted on July 2, 2025 (hereafter referred to as “Election Day”). The City Clerk is the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2005-1, a ballot in the form of Exhibit B, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery. (c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

SECTION 7. This resolution is effective immediately.

EXHIBIT A

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT 2005-1 (PUBLIC SERVICES)

Commencing with the Base Year and for each subsequent Fiscal Year, all Taxable Property shall be subject to Special Taxes pursuant to Sections C and D below.

C. MAXIMUM SPECIAL TAX RATE

1. DEVELOPED PROPERTY
TABLE 1

2. ENTITLED PROPERTY
TABLE 2

3. UNDEVELOPED PROPERTY
No Special Tax shall be levied on Undeveloped Property.

4. TAX-EXEMPT PROPERTY
No Special Tax shall be levied on Tax-Exempt Property.

F. EXEMPTIONS
No Special Tax shall be levied on Non-Residential Property, Undeveloped Property, Property Owner Association Property or Public Property.

EXHIBIT B
City of Madera
Community Facilities District No. 2005-1, (Public Services), Annexation No. 16

OFFICIAL BALLOT

To vote, mark in the voting square after the word “YES” or after the word “NO”. For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Madera and obtain another.

NO:

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/Authorized Representative Signature: ________________________ ATTACHMENT 2
Resolution of Results of Election
Including:

Exhibit A – Statement of Votes Cast
Exhibit B – Annexation Map
Exhibit C – List of Properties
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING THE RESULTS OF A

SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 16 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) WHEREAS, the City Council of the City of Madera (the "City Council"), has previously formed a Community Facilities District pursuant to the provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2005-1 (Public Services) (hereafter referred to as “CFD No. 2005-1”); and
WHEREAS, the City Council initiated proceedings and pursuant to Section 53325.1 of the California Government Code the City Council (the “City Council”) of the City of Madera (hereafter referred to as the “City”) has adopted the resolution authorizing the annexation of territory known as Tract 24-S-01/TSM 2024-02, Adell Subdivision (“Annexation No. 16”) to City of Madera Community Facilities District No. 2005-1, County of Madera, State of California (hereafter referred to as “CFD No. 2005-1”). Annexation No. 16 will consist of 42 single family residential units located at the northeast corner of Adell Street and North D Street; and WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2005-1 with respect to the levy of special taxes therein for the financing of police protection services, fire protection and suppression services, park maintenance, and storm drainage system operation and maintenance within CFD No. 2005-1 and duly held an election in the area of Annexation No. 15 on July 2, 2025; and
WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 16 the annual levy of special taxes on taxable property within Annexation No. 16; and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 16 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 16 for each of the ninety (90) days preceding July 2, 2025, therefore, pursuant to the Act the qualified electors of Annexation No. 16 shall be the "landowners" of Annexation No. 16 as such term is defined in Government Code Section 53317(f), and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within Annexation No. 16; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 16 to the qualified electors of Annexation No. 16 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 16; and WHEREAS, the City Clerk of the City of Madera has caused ballots to be distributed to the qualified electors of Annexation No. 16, has received and canvassed such ballots and made a report to the City Council regarding the results of such canvas, a copy of which is attached as Exhibit A hereto and incorporated herein by this reference; and WHEREAS, at this time the measure voted upon did receive the favorable 2/3’s vote of the qualified electors, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 16 (hereafter referred to as the "Annexation Map"), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Assessor Parcel Numbers and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council for the City of Madera Community Facilities District No. 2005-1, Annexation No. 16 as follows:

SECTION 1. The above recitals are all true and correct and incorporated herein.

SECTION 2. This City Council does hereby find and determine as follows:
(a) The canvass of the votes cast in the Property to be annexed to the District at the special election held in the territory of Annexation No. 16 on July 2, 2025, as shown in the Certificate of Election Official and Statement of Votes Cast is hereby approved and confirmed.
(b) The unanimous consent to the annexation of Annexation No. 16 to CFD No. 2005-1 has been given by all of the owners within Annexation No. 16, and such consent shall be kept on file in the Office of the City Clerk. (c) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 16 for each of the ninety (90) days preceding July 2, 2025, therefore, pursuant to the Act the qualified electors of Annexation No. 14 shall be the "landowners" of such Annexation No. 16 as such term is defined in Government Code Section 53317(f).
(d) The qualified electors of Annexation No. 16 have voted in favor of the levy of special taxes within Annexation No. 16 upon its annexation to CFD No. 2005-1.
(e) The City Council is hereby authorized to take the necessary steps to levy the special tax authorized by the Measure in the area of Annexation No. 16.

SECTION 3. The boundaries and parcels of territory within Annexation No. 16 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.

SECTION 4. The City Council does hereby determine and declare that the territory in Annexation No. 16 is now added to and becomes a part of CFD No. 2005-1. The City Council, acting as the legislative body of CFD No. 2005-1, is hereby empowered to levy the authorized special tax within Annexation No. 16 and hereby authorizes the levy of a Special Tax at the Rate and Method of Apportionment set forth in Exhibit A to the Resolution Authorizing Annexation, Authorizing levy of Special Tax, and Calling Special Election.

SECTION 5. Immediately upon adoption of this Resolution, notice shall be given as follows:

A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder not later than fifteen (15) days after the date of adoption of this Resolution.

B. An Amendment No. 16 to the Notice of Special Tax Lien shall be recorded in the Office of the County Recorder for Madera County not later than fifteen (15) days after the date of adoption of this Resolution.

SECTION 6. This resolution is effective immediately.

EXHIBIT A
Certificate of Election Official and Statement of Votes Cast

STATE OF CALIFORNIA )
COUNTY OF MADERA ) ss.

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(PUBLIC SERVICES)
ANNEXATION NO. 16

SPECIAL ELECTION
held in the City of Madera, on July 2, 2025.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 16 to Community Facilities District No. 2005-1 (Public Services) of the City of Madera for or against the Measure are full, true and correct.

VOTES CASTED: YES________
NO ________
WITNESS my hand this _____ day of _______________, 2025 _________________________________
Alicia Gonzales, City Clerk
City of Madera

EXHIBIT B

EXHIBIT C
List of Assessor Parcel Numbers and Landowners
APN Landowner
038-090-009 Nadeem Ahmad & Shahzada Farooq
038-090-010
ATTACHMENT 3
Tract 24-S-01/TSM 2024-02, Subdivision Map
ATTACHMENT 3 – Subdivision Map

ATTACHMENT 4
CFD 2005-1 Map
ATTACHMENT 4 – CFD 2005-1 Map
Minutes of a Regular Meeting of the Madera City Council June 18, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5 (Left at 7:32 p.m.) Councilmember Artemio Villegas, District 6

Absent: Councilmember Steve Montes, District 3
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Assistant Engineer Alexis Raymundo, Senior Civil Engineer Jonathan Gramajo, Assistant Engineer Raquel Rios Cardenas, Engineering Project Manager Frank Holguin, Administrative Analyst (P/W) David Austin and Communication Specialist Joseph Carrello.

INVOCATION: Pastor Lance Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES.

PRESENTATIONS:

1. Recognition of Madera County Museum 2025 Best of Central California People’s Choice Award

2. Proclamation Recognizing June as PRIDE Month

3. Proclamation Recognizing Juneteenth Day

4. Mid Valley Disposal 2025 Scholarship Recipients
Item:

Minutes for:

Adopted:

B-1
06/18/2025
07/02/2025
City of Madera City Council Minutes
205 W. 4th Street June 18, 2025
Madera, CA 93637 Page 2 of 9
PUBLIC COMMENT:

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

No Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

Regarding Item B-16, staff requests authorization to allow for refinements to the Notice of Completion (NOC). The County Recorder requires that all property addresses be listed, however the published NOC only indicates that the property is within the City Limits.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, THE AGENDA WITH THE CHANGES TO ITEM B-16 AS NOTED WAS APPROVED BY A 6/0 VOTE.

ABSENT: COUNCILMEMBER MONTES.

B-1 Minutes – May 21, 2025 and June 11, 2025
Recommendation: Approve the City Council Minutes of May 21, 2025 and June 11, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 10, 2025 to June 6, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Certificate of Recognition Honoring Luther Slack
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Luther Slack (Report by Alicia Gonzales)
B-5 Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Farmer of the Year, Lifetime Achievement Recipients, and 4 Around 40 Recipients (Report by Alicia Gonzales)
B-6 Accepting All Improvements Associated with the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02)
Recommendation: Adopt a Resolution:

1. Accepting Improvements for the Vineyard Estates Phase III-A Subdivision (Tract No. 21-S-02); and
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2. Authorize the Filing of the Notice of Acceptance for Said Subdivision Improvements (Report by Keith Helmuth)
RES 25-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING IMPROVEMENTS REQUIRED TO BE INSTALLED

IN CONNECTION WITH VINEYARD ESTATES PHASE III-A SUBDIVISION (TRACT NO. 21-S-02), AND AUTHORIZING THE FILING OF A NOTICE OF

ACCEPTANCE FOR SUCH IMPROVEMENTS
B-7 Designate the City Manager to Act as the Authorized Representative for Drinking Water State Revolving Fund Applications
Recommendation: Adopt a Resolution Authorizing the City Manager to Act as the Designated Representative of the City for the Purpose of Signing and Submitting of a Drinking Water State Revolving Fund (DWSRF) Application for Project WT-0001 for the Construction of a 2.5-Million Gallon (MG) Water Tank in Northeast Madera (Report by Keith Helmuth)
RES 25-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA DESIGNATING THE CITY MANAGER AS THE AUTHORIZED

REPRESENTATIVE FOR THE PURPOSE OF SUBMITTING DRINKING WATER STATE REVOLVING FUND (DWSRF) GRANT APPLICATION FOR THE 2.5-

MILLION-GALLON NORTHEAST WATER STORAGE TANK PROJECT
B-8 New Municipal Water Well 37, City Project W-GW-001
Recommendation: Adopt a Resolution Approving the Contract Award for the Municipal Water Well 37, City Project W-GW-001 for $2,241,758.00 to Steve Dovali Construction, Inc. and a Contingency of 10 percent of the Contract Amount (Report by Keith Helmuth)
RES 25-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR MUNICIPAL
WATER WELL 37, CITY PROJECT W-GW-001 IN THE AMOUNT OF
$2,241,758.00 TO STEVE DOVALI CONSTRUCTION, INC. AND

AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE

CONTRACT
B-9 Landscape Maintenance Agreement within State Right-of Way on Route 145 within the City Recommendation: Adopt a Resolution Concurring with an Update to the Existing Landscape Maintenance Agreement within State Right-of-Way on State Route (SR) 145 within the City of Madera (Report by Keith Helmuth) RES 25-104 A RESOLUTION CONCURRING WITH UPDATE TO EXISTING LANDSCAPE

MAINTENANCE AGREEMENT WITHIN STATE RIGHT OF WAY ON ROUTE 145 WITHIN THE CITY OF MADERA
B-10 Amendment 2 to the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, regarding R-94 Bid Package 3 – Sidewalk Improvements at Various Locations Recommendation: Adopt a Resolution Amending the Agreement with Westwood Professional Services, Inc., formerly O’Dell Engineering, in the amount of City of Madera City Council Minutes
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$60,320 for Preparation of Land Description Packages (Report by Keith Helmuth)
RES 25-105 AMENDMENT NO. 2 TO THE AGREEMENT WITH WESTWOOD PROFESSIONAL SERVICES, INC. (FORMERLY O’DELL ENGINEERING) FOR

THE PREPARATION OF ADDITIONAL LAND DESCRIPTION PACKAGES, CITY PROJECT NO. R-94 BID PACKAGE 3 SIDEWALK IMPROVEMENTS AT VARIOUS LOCATIONS, AHSC PROJECT NO. 19-AHSC-12760
B-11 Acceptance of Town & Country Park Restroom Renovation Project – IFB No. 202324-05 Recommendation: Approve Minute Order Approving:

1. Acceptance of the Lions Town & Country Park (LT&C) Restroom Renovation Project, located at 2300 Howard Road, Madera, CA 93637, Specifically Restrooms located between Ballfields 1 & 2; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after the Recording of the Notice of Completion (Report by Joseph Hebert)
B-12 Program Period 2025-2028 Title VI Plan for Public Transit Services Recommendation: Adopt a Resolution Approving the City’s Program Period 2025-2028 Title VI Plan Regarding Policies and Procedures to Assure Nondiscrimination in Public Transit Services (Report by Michael Lima)
RES 25-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE 2025-2028 CITY OF MADERA - MADERA METRO TITLE VI

PROGRAM PLAN
B-13 Police Patrol Vehicle Computer and Hardware Replacement Recommendation: Adopt Resolutions:

1. Approving NASPO piggyback contract 23019 for the purchase of computers from Panasonic Connect North America, Division of Panasonic Corporation of North America and NASPO piggyback contract AR3189 for the purchase of hardware from Cradlepoint, Inc. through their authorized dealer CDCE, Inc. in the amount of $255,857.89; and

2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Measure K fund balance funds for the purchase of the computers and hardware (Report by Giachino Chiarmonte)
RES 25-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING NASPO PIGGYBACK CONTRACT 23019 FOR THE PURCHASE

OF COMPUTERS FROM PANASONIC CONNECT NORTH AMERICA,

DIVISION OF PANASONIC CORPORATION OF NORTH AMERICA AND
NASPO PIGGYBACK CONTRACT AR3189 FOR THE PURCHASE OF
HARDWARE FROM CRADLEPOINT, INC. THROUGH THEIR AUTHORIZED DEALER CDCE, INC. IN THE AMOUNT OF $255,857.89
RES 25-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2024/2025 ADOPTED BUDGET TO APPROPRIATE City of Madera City Council Minutes
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MEASURE K FUNDS FOR THE PURCHASE OF COMPUTERS AND

HARDWARE FOR THE POLICE DEPARTMENT
B-14 Madera County Breastfeeding Coalition Fee Waiver Request for the 1st Annual Breastfeeding Awareness Walk & Celebration
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Lions Town & Country Park (LT&C) on August 9, 2025, related to the 1st Annual Breastfeeding Awareness Walk & Celebration event hosted by the Madera County Breastfeeding Coalition, at an Anticipated Rental Fee of $515 (Report by Joseph Hebert)
RES 25-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING THE RENTAL FEES OF THE LIONS TOWN &
COUNTRY PARK ON AUGUST 9, 2025, RELATED TO THE MADERA COUNTY BREASTFEEDING COALITION’S 1ST ANNUAL BREASTFEEDING

AWARENESS WALK & CELEBRATION EVENT, AT AN ANTICIPATED RENTAL FEE OF $515
B-15 Notice of Completion for the Frank Bergon Senior Center Fence Installation Project Recommendation: Approve a Minute Order Approving:

1. Acceptance of the New Fence Installation at Frank Bergon Senior Center (FBSC), located at 238 South D Street, Madera, CA 93638; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after the Recording of the Notice of Completion (Report by Joseph Hebert)
B-16 Acceptance of the Avenue 13 Sewer Interceptor Rehabilitation Project, City Project SS-00014 Recommendation: Adopt a Minute Order Approving:

1. Acceptance of Construction of the Avenue 13 Sewer Interceptor Rehabilitation Project, SS-000014; and

2. The Recording of Notice of Completion; and

3. The Release of Retention 35 days after Recording of the Notice of Completion (Report by Keith Helmuth)
B-17 Amendment No. 5 to Professional Services Agreement with Provost and Pritchard Consulting Group
Recommendation: Adopt a Resolution Approving Amendment No. 5 to the Agreement for Professional Planning Services with Provost & Pritchard Consulting Group (Report by Will Tackett)
RES 25-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 5 TO AGREEMENT FOR PROFESSIONAL

PLANNING SERVICES WITH PROVOST & PRITCHARD CONSULTING GROUP TO INCREASE THE NOT-TO-EXCEED COMPENSATION LIMIT BY $10,000 B-18 Appointment to the Transit Advisory Board
Recommendation: Adopt a Resolution Approving the Appointment of Sipho Munyaradzi to the Transit Advisory Board (Report by Michael Lima)
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Madera, CA 93637 Page 6 of 9
RES 25-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE APPOINTMENT OF SIPHO MUNYARADZI TO THE CITY OF

MADERA TRANSIT ADVISORY BOARD
B-19 City’s Participation in the 4th of July Community Event Recommendation: Adopt Resolutions:

1. Authorizing up to $5,000 in Payment to the Greater Madera Kiwanis should the 4th of July Community Event not Raise adequate Funds; and

2. Approving a Budget Amendment to the Fiscal Year 2024/2025 Operating Budget to Appropriate General Fund Balance for Payment to the Greater Madera Kiwanis; and

3. Waiving the Fees to Cover the Costs of Police Services of $2,068 (Report by Giachino Chiaramonte)
RES 25-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AUTHORIZING UP TO $5,000 IN PAYMENT TO THE GREATER MADERA KIWANIS SHOULD THE 4TH OF JULY COMMUNITY EVENT NOT RAISE

ADEQUATE FUNDS
RES 25-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2024/2025 BUDGET
RES 25-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING THE FEES TO COVER COSTS OF POLICE SERVICES FOR THE 4TH OF JULY

COMMUNITY EVENT FOR THE GREATER MADERA KIWANIS IN THE
AMOUNT OF $2,068
B-20 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation: Adopt a Resolution Approving a Third Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) RES 25-115 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

APPROVING A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FIRE SAFETY SOLUTIONS, INC. FOR BUILDING AND

FIRE PLAN REVIEW AND INSPECTION SERVICES
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Consideration of an Agreement with Flexlynqs, LLC for Consultation Services for the Preparation of a Micro-Transit Feasibility Study
Recommendation: Adopt a Resolution approving an Agreement with Flexlynqs, LLC and the City of Madera to provide consulting services for the preparation of a Micro-Transit Feasibility Study in the amount of $198,505 (Report by Michael Lima)
No Public Comment was presented. Public Comment was closed.

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ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES.

RES 25-116 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AN AGREEMENT FOR CONSULTATION SERVICES WITH FLEXLYNQS, LLC. FOR THE DEVEOPMENT OF A MICRO-TRANSIT FEASIBILITY STUDY IN THE AMOUNT OF $198,505
D-2 Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for Fire Service Operations Recommendation: Adopt a Resolution Approving a New Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for $7,045,082 (Report by Justin Macomb) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES.

RES 25-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A NEW SCHEDULE "A" AGREEMENT WITH THE

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FROM JULY 1, 2025, TO JUNE 30, 2026, FOR FIRE SERVICE

OPERATIONS, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT

ON BEHALF OF THE CITY OF MADERA
E. ADMINISTRATIVE REPORTS:

E-1 Budget Workshop - Expenses
Recommendation: Seek City Council direction on expenses for the Fiscal Year 2025/26 Proposed Budget (Report by Michael Lima)
No Public Comment was presented. Public Comment was closed.

E-2 Presentation of Capital Improvement Program (CIP) for Fiscal Year (FY) 2025/26 to FY 2029/30
Recommendation: 1. Adopt a Minute Order Accepting the Proposed projects in the City’s Draft Capital Improvement Program for FY 2025/26 to FY 2029/30; and

2. Authorize the City Engineer to submit the draft 5-year CIP for FY 2025/26 to FY 2029/30 to the Planning Commission for
determination of conformity with the General Plan (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

Mayor Gallegos announced that Councilmember Mejia exited the Council Chambers at 7:32 p.m.

ON MOTION BY MAYOR GALLEGOS AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM E2 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS MONTES AND MEJIA.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

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Madera, CA 93637 Page 8 of 9
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Villegas had nothing to report.

Mayor Pro Tem Rodriguez attended a Neighborhood Watch meeting last Thursday in which many community members attended. He thanked Councilmember Mejia for introducing him to WELL (Water Education for Latino Leaders). WELL will have five (5) sessions on water policy and he will attend the first session next month.

Councilmember Evans attended the Madera Community Hospital (MCH) ribbon cutting last week. She used to volunteer in the Maternity Ward and is looking forward to MCH reopening that service. Everyone was invited to attend the upcoming Juneteenth event.

Councilmember Zacharia reminded everyone of the 4th of July event and invited them to go and join them. He also stated that volunteers are welcome as they can use all the help they can get.

Mayor Gallegos and City Manager Arnoldo Rodriguez met with the CEO of Valley Children’s Hospital (VCH). VCH has an expansion plan for their site. They want to open a nine (9) restaurant hotel that includes an event center, housing and a small shopping mall. Mayor Gallegos gave a “shout out” to her former student, Rodrigo, who is in attendance with his father. It was great seeing him.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
G-3 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Attorney
City Attorney Shannon Chaffin made the closed session announcement at 8:00 p.m. Mr. Chaffin and Council returned from Closed Session at 9:47 p.m. Mr. Chaffin stated there was no City of Madera City Council Minutes
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reportable action on Item G-1 and Item G-2. For Item G-3, the City Attorney evaluation scored a rating of satisfactory or above.

FUTURE MEETING DATES:
 Wednesday, July 2, 2025
 Wednesday, July 16, 2025
ADJOURNMENT: Meeting was adjourned at 9:47 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Special Meeting of the Madera City Council June 25, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Anita Evans, District 4
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, Director of Financial Services Michael Lima, Deputy City Engineer Ellen Bitter, Assistant Engineer Alexis Raymundo, Administrative Analyst (Finance) Richard Gracia and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Zacharia
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, THE AGENDA WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

A. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

A-1 Project List for Fiscal Year (FY) 2025/26 Funded by Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) – Local Streets and Roads Funding Program Item: B-1
Minutes for: 06/25/2025s
Adopted: 07/02/2025
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Madera, CA 93637 Page 2 of 3
Recommendation: Adopt a Resolution Approving the City of Madera Project List for FY 2025/2026 Funded by the SB 1 RMRA of the Local Streets and Roads Funding Program (Report by Keith Helmuth)
RES 25-118 RESOLUTION TO ADOPT THE CITY OF MADERA PROJECT LIST FOR FISCAL YEAR (FY) 2025/26 FUNDED BY SENATE BILL 1 (SB 1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) – LOCAL STREETS AND ROADS

FUNDING PROGRAM
A-2 Request by Artemio R. Rangel for Connection to the City’s Water System Recommendation: Adopt a Resolution approving an Agreement for Outside City Limits Water Connection for 16555 North Lake Street (APN 037-020-010) (Report by Keith Helmuth)
RES 25-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16555 N. LAKE STREET (APN 037-020-010)
B. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

B-1 Presentation and Adoption of the Fiscal Year 2025/26 Proposed Budget Recommendation: 1. Conduct a Public Hearing and Adopt the Resolution approving the Operating, Capital, and Debt Budgets for Fiscal Year 2025/26

2. Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2025/26 in the amount of $62,788,178 (Report by Michael Lima) No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES ITEM B-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

RES 25-120 RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE BUDGET OF THE CITY OF MADERA FOR THE FISCAL YEAR JULY 1, 2025 THROUGH JUNE 30, 2026 IN THE AMOUNT OF $221,828,880 AND THE

FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
RES 25-121 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE APPROPRIATIONS LIMIT FOR THE 2025/2026 FISCAL YEAR
G. CLOSED SESSION:

G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez
Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
City Clerk Alicia Gonzales made the closed session announcement at 6:43 p.m. Council returned from Closed Session at 7:30 p.m. Mayor Gallegos stated there was no reportable action.

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FUTURE MEETING DATES:
 Wednesday, July 2, 2025
 Wednesday, July 16, 2025
ADJOURNMENT: Meeting was adjourned at 7:30 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 02, 2025
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for June 7 to June 20, 2025 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of June 7 to June 20, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 42627 – 42766 $3,166,695.00
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $683,380.49
SDI EDD $3,017.42
CalPERS Payment CalPERS $0.00
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2024/2025 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2024/2025 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42627 06/10/2025 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 05/25 29,975.32 42628 06/10/2025 FLEET ACQUISITION Fleet Acquisition PIONEER FARM EQUIPMENT CO. KUBOTA TRACTOR - #4408 107,296.57 42629 06/10/2025 ENGINEERING Water Capital Outlay CAROLLO ENGINEERS, INC PROFESSIONAL ENGINEERING SVS 161,394.22 42630 06/10/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FOOTBALL BANNER 236.04 42631 06/10/2025 ENGINEERING LTF - Streets RMA GEOSCIENCE, INC. R-94 BP3 TESTING LAB 5,036.25 42632 06/10/2025 PD OPERATIONS PD Operations HERNANDEZ, RUBEN PER DIEM - BASIC SCHOOL RESOURCE OFFICER SCHOOL 494.50 42633 06/10/2025 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE GROUP 2 NON-MEDIAN LANDSCAPE MAINTENANCE 7,415.73 42633 06/10/2025 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP 3 MEDIAN LANDSCAPE MAINTENANCE 16,454.82 42633 06/10/2025 PARKS ADMINISTRATION Parking Dist Operation ELITE MAINTENANCE AND TREE SERVICE GROUP 1 DOWNTOWN LANDSCAPE MAINTENANCE 667.58 42634 06/10/2025 FIRE Fire BAUER COMPRESSORS, INC SCBA'S FOR E-258 17,476.98 42635 06/10/2025 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 82.41 42635 06/10/2025 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 180.94 42635 06/10/2025 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 126.08 42635 06/10/2025 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 105.08 42635 06/10/2025 FINANCE COMPUTER MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 37.77 42635 06/10/2025 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 483.45 42635 06/10/2025 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 175.09 42635 06/10/2025 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 383.22 42635 06/10/2025 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 266.49 42635 06/10/2025 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 180.05 42635 06/10/2025 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 2,139.17 42635 06/10/2025 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 2,162.58 42635 06/10/2025 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 625.01 42635 06/10/2025 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 1,940.13 42635 06/10/2025 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 4,178.55 42635 06/10/2025 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 3,801.87 42635 06/10/2025 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 595.02 42635 06/10/2025 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 253.94 42635 06/10/2025 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 8,563.33 42635 06/10/2025 FINANCE PW Safe & Clean Initiative VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 05/16/25-05/31/25 350.01 42635 06/10/2025 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPAN 2,618.33 42636 06/10/2025 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 1,894.00 42637 06/10/2025 WWTP WWTP CENTRAL VALLEY SALINITY COALITION, INC. CENTRAL VALLEY SALINITY COALITION 11,748.99 42638 06/10/2025 STREETS STREETS POTTERS INDUSTRIES LLC HIGHWAY SAFETY MARKING SPHERES 5,322.65 42639 06/10/2025 FINANCE Madera Groundwater JPA Committ JACOB T ROBERSON MRWM CONSULTING - 03/01/25-03/31/25 2,362.00 42639 06/10/2025 FINANCE Madera Groundwater JPA Committ JACOB T ROBERSON MRWM CONSULTING - 04/01/25-04/30/25 2,362.00 42640 06/10/2025 WWTP WWTP DELLAVALLE LABORATORY,INC. PERMIT CONTROL LAB 2,420.00 42641 06/10/2025 FINANCE Central Admin AT&T 05/25 CALNET SERVICE 9391026406 30.04 42641 06/10/2025 FINANCE Finance AT&T 05/25 CALNET SERVICE 9391026406 30.04

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT July 02, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42641 06/10/2025 FINANCE HR/RISK MGT AT&T 05/25 CALNET SERVICE 9391026406 31.59 42641 06/10/2025 FINANCE Parks AT&T 05/25 CALNET SERVICE 9391026412 2.06 42641 06/10/2025 FINANCE Parks Administration AT&T 05/25 CALNET SERVICE 9391031580 288.64 42641 06/10/2025 FINANCE Sr Citizen Community ServiceAT&T 05/25 CALNET SERVICE 9391026415 67.07 42641 06/10/2025 FINANCE WWTP AT&T 05/25 CALNET SERVICE 61.63 42641 06/10/2025 FINANCE WWTP AT&T 05/25 CALNET SERVICE 93910264 31.59 42641 06/10/2025 FINANCE WWTP AT&T 05/25 CALNET SERVICE 9391026417 40.42 42641 06/10/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391026409 32.00 42641 06/10/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391026414 379.18 42642 06/10/2025 FACILITIES Facilities Maintenance CA DEPARTMENT OF TRANSPORTATION SHARED COST - CAL-TRANS 7,623.42 42642 06/10/2025 FACILITIES Facilities Maintenance CA DEPARTMENT OF TRANSPORTATION TRAFFIC SIGNAL DAMAGE 895.26 42643 06/10/2025 FACILITIES WWTP CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - WWTP 1,328.08 42643 06/10/2025 FACILITIES PD Operations CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - PD 645.00 42644 06/10/2025 FINANCE Building COMCAST CITY INTERNET CONNECTION 05/25 69.06 42644 06/10/2025 FINANCE City Attorney COMCAST CITY INTERNET CONNECTION 05/25 20.44 42644 06/10/2025 FINANCE City Clerk's Office COMCAST CITY INTERNET CONNECTION 05/25 20.58 42644 06/10/2025 FINANCE Code Enforcement COMCAST CITY INTERNET CONNECTION 05/25 146.86 42644 06/10/2025 FINANCE Comm & Rec Centers COMCAST CITY INTERNET CONNECTION 05/25 98.24 42644 06/10/2025 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 05/25 40.03 42644 06/10/2025 FINANCE Engineering COMCAST CITY INTERNET CONNECTION 05/25 137.00 42644 06/10/2025 FINANCE Facilities Maintenance COMCAST CITY INTERNET CONNECTION 05/25 30.16 42644 06/10/2025 FINANCE Finance COMCAST CITY INTERNET CONNECTION 05/25 107.96 42644 06/10/2025 FINANCE Fleet Maintenance COMCAST CITY INTERNET CONNECTION 05/25 20.58 42644 06/10/2025 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 05/25 40.03 42644 06/10/2025 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 05/25 40.03 42644 06/10/2025 FINANCE Parks COMCAST CITY INTERNET CONNECTION 05/25 49.61 42644 06/10/2025 FINANCE Parks Administration COMCAST CITY INTERNET CONNECTION 05/25 39.89 42644 06/10/2025 FINANCE Planning COMCAST CITY INTERNET CONNECTION 05/25 49.33 42644 06/10/2025 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 05/25 49.61 42644 06/10/2025 FINANCE Recreation COMCAST CITY INTERNET CONNECTION 05/25 59.34 42644 06/10/2025 FINANCE Sewer Mtnc/Operations COMCAST CITY INTERNET CONNECTION 05/25 35.09 42644 06/10/2025 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 05/25 39.87 42644 06/10/2025 FINANCE Sr Citizen Community ServiceCOMCAST CITY INTERNET CONNECTION 05/25 39.89 42644 06/10/2025 FINANCE UB - Garbage COMCAST CITY INTERNET CONNECTION 05/25 32.70 42644 06/10/2025 FINANCE UB - Sewer COMCAST CITY INTERNET CONNECTION 05/25 32.70 42644 06/10/2025 FINANCE UB - Water COMCAST CITY INTERNET CONNECTION 05/25 64.27 42644 06/10/2025 FINANCE Water Mtnc/Operations COMCAST CITY INTERNET CONNECTION 05/25 44.82 42644 06/10/2025 FINANCE Water Quality Control COMCAST CITY INTERNET CONNECTION 05/25 20.58 42644 06/10/2025 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 05/25 30.16 42644 06/10/2025 FINANCE City Manager COMCAST CITY INTERNET CONNECTION 05/25 20.44 42644 06/10/2025 FINANCE Purchasing COMCAST CITY INTERNET CONNECTION 05/25 30.16 42645 06/10/2025 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIF PRE-EMPLOYMENT SERVICES NIA, A MEDIC 510.00 42646 06/10/2025 PD OPERATIONS PD Operations CEDERQUIST, BRENT PER DIEM - SLI SESSION #6 322.50

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42647 06/10/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 35.00 42647 06/10/2025 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 42647 06/10/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 36.00 42647 06/10/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - PANAM 45.00 42647 06/10/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - JWYC 157.00 42648 06/10/2025 FIRE Fire EPPLER TOWING TOWING SERVICE 950.00 42649 06/10/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 05/16/25-05/31/25 9,330.00 42650 06/10/2025 FINANCE General Fund MADERA COUNTY TSA MCC12403-A-24 FY 24/25 Q1 140,933.48 42651 06/10/2025 PARKS ADMINISTRATION Aquatics Programs MAMMOTH OXYGEN CO2 FOR POOL 343.69 42652 06/10/2025 FLEET MAINTENANCE TRANS - FIXED NAPA MADERA MOTOR PARTS MISC REPAIR PARTS 84.26 42653 06/10/2025 PARKS Prop 68 Grant O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARKP 2,923.15 42653 06/10/2025 PARKS ADMINISTRATION Special Legislative Grant O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 1,414.80 42654 06/10/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 96.25 42654 06/10/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 20,755.21 42654 06/10/2025 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 888.75 42654 06/10/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 39,523.12 42654 06/10/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 1,414.88 42654 06/10/2025 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 820.37 42654 06/10/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 5,226.26 42654 06/10/2025 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 2,555.92 42654 06/10/2025 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 280.52 42654 06/10/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9109225160-1 509.20 42654 06/10/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 102,642.14 42654 06/10/2025 FINANCE WWTP PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 26,441.53 42654 06/10/2025 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 9.95 42654 06/10/2025 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 29.84 42654 06/10/2025 FINANCE Zone 20B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 22.13 42654 06/10/2025 FINANCE Zone 27B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 10.83 42654 06/10/2025 FINANCE Zone 2 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 52.56 42654 06/10/2025 FINANCE Zone 3 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 39.36 42654 06/10/2025 FINANCE Zone 31B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 29.84 42654 06/10/2025 FINANCE Zone 4 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 9.54 42654 06/10/2025 FINANCE Zone 6A Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 69.26 42654 06/10/2025 FINANCE Zone 29C Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 11.16 42654 06/10/2025 FINANCE Zone 8 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 70.17 42654 06/10/2025 FINANCE Zone 16 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 22.74 42654 06/10/2025 FINANCE Zone 13 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 169.98 42654 06/10/2025 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 63.05 42655 06/10/2025 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER 14,415.67 42656 06/10/2025 ENGINEERING Sewer Capital Outlay ROLFE CONSTRUCTION INC. 2025 SS-14 AVENUE 13 SINKHOLE REPAIR 62,626.00 42657 06/10/2025 PW ADMIN Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 13,662.17 42657 06/10/2025 WWTP Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 451.50 42658 06/10/2025 ENGINEERING LTF - Streets UNION PACIFIC RAILROAD CO. PLAN REVIEW - 183.0-184.0 276.09

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42658 06/10/2025 ENGINEERING LTF - Streets UNION PACIFIC RAILROAD CO. PLAN REVIEW - 184.5-185.0 #R-000010 629.68 42659 06/10/2025 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 11/01/24-01/31/25 3,387.96 42659 06/10/2025 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 02/01/25-04/30/25 3,462.84 42660 06/10/2025 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES - 05/25 LAWN SERVICES - 05/25 600.00 42661 06/10/2025 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - ADVANCED SCHOOL RESOURCE OFFICER SCHOOL 494.50 42662 06/10/2025 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - ADVANCED SCHOOL RESOURCE OFFICER SCHOOL 322.50 42663 06/17/2025 ENGINEERING Sewer Capital Outlay SAK CONSTRUCTION, LLC AVE 13 SEWER INTERCEPTOR REHABILITATION SS-14 884,238.04 42664 06/17/2025 PD OPERATIONS PD Operations HARRY D. WILSON INC. BMW 1250 - SERVICE #6611 1,243.09 42665 06/17/2025 PD OPERATIONS PD Operations TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 212.24 42666 06/17/2025 INFORMATION SERVICES General Capital Projects ENGIE SERVICES U.S. INC. ENGIE SERVICES CONTRACT PROJECT NO. CN-000497 CONT 153,553.55 42667 06/17/2025 PD OPERATIONS PD Operations CV FORENSIC NURSING SPECIALISTS EXAM - 25M-02995 1,500.00 42668 06/17/2025 ENGINEERING Water Mtnc/Operations DAVIDS ENGINEERING, INC. PROFESSIONAL ENG SERVICES 377.25 42669 06/17/2025 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. BENEFITS BROKER SERVICES 3,750.00 42670 06/17/2025 PD OPERATIONS PD Operations CINTAS CORPORATION MEDICAL SUPPLIES 210.62 42671 06/17/2025 PARKS ADMINISTRATION Aquatics Programs CITY OF SANGER LIFEGUARD CERTIFICATION 1,500.00 42672 06/17/2025 HR/RISK MGT WWTP ANDRES MARTINEZ TUITION REIMBURSEMENT 161.00 42673 06/17/2025 INFORMATION SERVICES Computer Replacement AMS.NET, INC. STORAGE/SERVER REFRESH PROJECT 143,835.86 42674 06/17/2025 FIRE MEAS K - FIRE FORCIBLE ENTRY INC. FORCE DOOR 4,700.01 42675 06/17/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 353,542.50 42676 06/17/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 18,607.50 42677 06/17/2025 CITY ADMIN WWTP MOUNTAIN VALLEY ENVIRONMENTAL SVC S, INC. COSULTING SERVICES - WWTP TEMP 18,680.00 42678 06/17/2025 CITY CLERK'S OFFICE General Fund WATER EDUCATION FOR LATINO LEADERS WELL UNTAPPED FELLOWSHIP PROGRAM 635.17 42679 06/17/2025 PD OPERATIONS PD Operations REWORLD HOLDING CORPORATION SPECIAL WASTE DELIVERY 1,164.70 42680 06/17/2025 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,216.00 42681 06/17/2025 FINANCE Aquatics Programs AT&T 05/25 CALNET SERVICE 9391026397 30.02 42681 06/17/2025 FINANCE Building AT&T 05/25 CALNET SERVICE 9391031559 18.65 42681 06/17/2025 FINANCE Building AT&T 05/25 CALNET SERVICE 939102639 34.77 42681 06/17/2025 FINANCE Building AT&T 05/25 CALNET SERVICE 9391031577 29.93 42681 06/17/2025 FINANCE Building AT&T 05/25 CALNET SERVICE 9391026407 31.58 42681 06/17/2025 FINANCE City Attorney AT&T 05/25 CALNET SERVICE 9391031559 6.99 42681 06/17/2025 FINANCE City Attorney AT&T 05/25 CALNET SERVICE 93910263900 9.92 42681 06/17/2025 FINANCE City Attorney AT&T 05/25 CALNET SERVICE 9391031577 8.54 42681 06/17/2025 FINANCE City Attorney AT&T 05/25 CALNET SERVICE 9391026388 62.87 42681 06/17/2025 FINANCE City Clerk's Office AT&T 05/25 CALNET SERVICE 9391031559 4.66 42681 06/17/2025 FINANCE City Clerk's Office AT&T 05/25 CALNET SERVICE 9391026390 9.92 42681 06/17/2025 FINANCE City Clerk's Office AT&T 05/25 CALNET SERVICE 9391031577 8.54 42681 06/17/2025 FINANCE Code Enforcement AT&T 05/25 CALNET SERVICE 9391026413 62.75 42681 06/17/2025 FINANCE Comm & Rec Centers AT&T 05/25 CALNET SERVICE 9391026391 310.89 42681 06/17/2025 FINANCE Comm & Rec Centers AT&T 05/25 CALNET SERVICE 9391026392 63.32 42681 06/17/2025 FINANCE COMPUTER MAINT AT&T 05/25 CALNET SERVICE 9391031559 2.33 42681 06/17/2025 FINANCE COMPUTER MAINT AT&T 05/25 CALNET SERVICE 9391026390 19.87 42681 06/17/2025 FINANCE COMPUTER MAINT AT&T 05/25 CALNET SERVICE 9391031577 17.10 42681 06/17/2025 FINANCE Engineering AT&T 05/25 CALNET SERVICE 9391031559 34.97

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42681 06/17/2025 FINANCE Engineering AT&T 05/25 CALNET SERVICE 9391026390 69.55 42681 06/17/2025 FINANCE Engineering AT&T 05/25 CALNET SERVICE 9391031577 59.87 42681 06/17/2025 FINANCE Facilities Maintenance AT&T 05/25 CALNET SERVICE 9391026394 24.29 42681 06/17/2025 FINANCE Facilities Maintenance AT&T 05/25 CALNET SERVICE 9391031564 13.71 42681 06/17/2025 FINANCE Finance AT&T 05/25 CALNET SERVICE 9391031559 23.31 42681 06/17/2025 FINANCE Finance AT&T 05/25 CALNET SERVICE 9391026390 54.64 42681 06/17/2025 FINANCE Finance AT&T 05/25 CALNET SERVICE 9391031577 47.03 42681 06/17/2025 FINANCE Fire AT&T 05/25 CALNET SERVICE 9391026402 31.58 42681 06/17/2025 FINANCE Fleet Maintenance AT&T 05/25 CALNET SERVICE 9391026394 16.22 42681 06/17/2025 FINANCE Fleet Maintenance AT&T 05/25 CALNET SERVICE 9391031564 9.14 42681 06/17/2025 FINANCE GRANT OVERSIGHT AT&T 05/25 CALNET SERVICE 9391031559 11.66 42681 06/17/2025 FINANCE GRANT OVERSIGHT AT&T 05/25 CALNET SERVICE 9391026390 19.87 42681 06/17/2025 FINANCE GRANT OVERSIGHT AT&T 05/25 CALNET SERVICE 9391031577 17.10 42681 06/17/2025 FINANCE HR/RISK MGT AT&T 05/25 CALNET SERVICE 9391031559 6.99 42681 06/17/2025 FINANCE HR/RISK MGT AT&T 05/25 CALNET SERVICE 9391026390 14.87 42681 06/17/2025 FINANCE HR/RISK MGT AT&T 05/25 CALNET SERVICE 9391031577 12.80 42681 06/17/2025 FINANCE Planning AT&T 05/25 CALNET SERVICE 9391031559 11.66 42681 06/17/2025 FINANCE Planning AT&T 05/25 CALNET SERVICE 9391026390 24.82 42681 06/17/2025 FINANCE Planning AT&T 05/25 CALNET SERVICE 9391031577 21.37 42681 06/17/2025 FINANCE STREETS AT&T 05/25 CALNET SERVICE 9391026394 40.51 42681 06/17/2025 FINANCE STREETS AT&T 05/25 CALNET SERVICE 9391031564 22.86 42681 06/17/2025 FINANCE Sewer Mtnc/Operations AT&T 05/25 CALNET SERVICE 9391026394 28.34 42681 06/17/2025 FINANCE Sewer Mtnc/Operations AT&T 05/25 CALNET SERVICE 9391031564 15.99 42681 06/17/2025 FINANCE SOLID WASTE AT&T 05/25 CALNET SERVICE 9391026394 32.39 42681 06/17/2025 FINANCE SOLID WASTE AT&T 05/25 CALNET SERVICE 9391031564 18.29 42681 06/17/2025 FINANCE Sr Citizen Community ServiceAT&T 05/25 CALNET SERVICE 9391026395 31.58 42681 06/17/2025 FINANCE Sr Citizen Community ServiceAT&T 05/25 CALNET SERVICE 9391026389 31.58 42681 06/17/2025 FINANCE UB - Garbage AT&T 05/25 CALNET SERVICE 9391026394 8.10 42681 06/17/2025 FINANCE UB - Garbage AT&T 05/25 CALNET SERVICE 9391031564 4.57 42681 06/17/2025 FINANCE UB - Garbage AT&T 05/25 CALNET SERVICE 9391031559 6.21 42681 06/17/2025 FINANCE UB - Garbage AT&T 05/25 CALNET SERVICE 9391026390 16.13 42681 06/17/2025 FINANCE UB - Garbage AT&T 05/25 CALNET SERVICE 9391031577 13.89 42681 06/17/2025 FINANCE UB - Sewer AT&T 05/25 CALNET SERVICE 9391026394 8.10 42681 06/17/2025 FINANCE UB - Sewer AT&T 05/25 CALNET SERVICE 9391031564 4.57 42681 06/17/2025 FINANCE UB - Sewer AT&T 05/25 CALNET SERVICE 9391031559 6.22 42681 06/17/2025 FINANCE UB - Sewer AT&T 05/25 CALNET SERVICE 9391026390 16.14 42681 06/17/2025 FINANCE UB - Sewer AT&T 05/25 CALNET SERVICE 9391031577 13.89 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391026394 16.22 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391031564 9.15 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391031559 12.43 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391026390 32.35 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391031577 27.84 42681 06/17/2025 FINANCE UB - Water AT&T 05/25 CALNET SERVICE 9391026393 93.19

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42681 06/17/2025 FINANCE Water Mtnc/Operations AT&T 05/25 CALNET SERVICE 9391026394 36.44 42681 06/17/2025 FINANCE Water Mtnc/Operations AT&T 05/25 CALNET SERVICE 9391031564 20.56 42681 06/17/2025 FINANCE Water Quality Control AT&T 05/25 CALNET SERVICE 9391026394 16.22 42681 06/17/2025 FINANCE Water Quality Control AT&T 05/25 CALNET SERVICE 9391031564 9.14 42681 06/17/2025 FINANCE WWTP AT&T 05/25 CALNET SERVICE 9391026394 24.29 42681 06/17/2025 FINANCE WWTP AT&T 05/25 CALNET SERVICE 9391031564 13.71 42681 06/17/2025 FINANCE City Manager AT&T 05/25 CALNET SERVICE 9391031559 9.32 42681 06/17/2025 FINANCE City Manager AT&T 05/25 CALNET SERVICE 9391026390 9.92 42681 06/17/2025 FINANCE City Manager AT&T 05/25 CALNET SERVICE 9391031577 8.54 42681 06/17/2025 FINANCE Purchasing AT&T 05/25 CALNET SERVICE 9391026394 24.29 42681 06/17/2025 FINANCE Purchasing AT&T 05/25 CALNET SERVICE 9391031564 13.71 42681 06/17/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391031579 284.88 42681 06/17/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391031561 155.40 42681 06/17/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391026411 149.89 42682 06/17/2025 FINANCE PD Operations AT&T 05/25 FIRSTNET SERVICE 287302965625 7,593.02 42683 06/17/2025 CITY CLERK'S OFFICE City Clerk's Office AMERICAN LEGAL PUBLISHING CORP ONLINE MUNICIPAL CODE RENEWAL 495.00 42684 06/17/2025 SEWER MTNC/OPERATIONS WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 199.00 42684 06/17/2025 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 1,015.00 42685 06/17/2025 CITY ADMIN Water Mtnc/Operations BOTWRIGHT JR., JOHN D. PER DIEM - TRI STATE SEMINAR 473.00 42686 06/17/2025 CITY CLERK'S OFFICE General Fund CNA SURETY BOND - CITY CLERK 255.00 42687 06/17/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482 FOR 06/06/2025 PAYROLL 824.44 42688 06/17/2025 FLEET ACQUISITION Fleet Acquisition DOWNTOWN FORD SALES 2025 FORD PICKUP #2019 74,519.02 42689 06/17/2025 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 06/25 434.50 42689 06/17/2025 GRANTS Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 06/25 434.50 42690 06/17/2025 FACILITIES Facilities Maintenance JAM SERVICES INC TRAFFIC SIGNAL HEADS 1,461.38 42691 06/17/2025 FIRE Fire L.N. CURTIS & SONS FOAM E-57 2,495.88 42691 06/17/2025 FIRE Fire L.N. CURTIS & SONS INTAKE VALVE E-57 3,525.15 42692 06/17/2025 FLEET MAINTENANCE Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6038 540.88 42692 06/17/2025 FLEET MAINTENANCE Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6039 540.88 42692 06/17/2025 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6042 12,726.92 42692 06/17/2025 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6043 6,413.63 42693 06/17/2025 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL SERVICES 8,896.00 42694 06/17/2025 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 9919593 93.33 42694 06/17/2025 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9893626 200.00 42694 06/17/2025 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9911250 200.00 42694 06/17/2025 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9925306 200.00 42694 06/17/2025 FINANCE WATER CONSERV CITY OF MADERA HOSE BIB FAUCET LOCK REBATE - 9913411 51.90 42695 06/17/2025 CITY ADMIN Community Promo MADERA COUNTY E D C EDC Q4 FY 2024-25 46,520.34 42696 06/17/2025 PW ADMIN AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2024 PROPERTY TAX APN - 013-220-005-000 615.35 42697 06/17/2025 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 3,904.92 42698 06/17/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. VIGILANT HARDWARE 16,724.72 42699 06/17/2025 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R-000094 BID PACKAGE 3 2,771.50 42700 06/17/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 13.25

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42700 06/17/2025 FINANCE Central Admin PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 110.81 42700 06/17/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 1,837.19 42700 06/17/2025 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 449.90 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 8,706.33 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 1715785853-5 2,194.29 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 1598348280-1 88.07 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 5225647713-5 15.77 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 5207933925-6 82.58 42700 06/17/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 9787342989-4 168.58 42700 06/17/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 112.27 42700 06/17/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 26,161.40 42700 06/17/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 05/25 SERVICE 8675479583-8 55.20 42700 06/17/2025 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 77.12 42700 06/17/2025 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 34.93 42700 06/17/2025 FINANCE Sr Citizen Community ServicePACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 8.38 42700 06/17/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 17,207.33 42700 06/17/2025 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 64.18 42700 06/17/2025 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 11.83 42700 06/17/2025 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 20.64 42700 06/17/2025 FINANCE PD Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 257.83 42700 06/17/2025 FINANCE Zone 39 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 6948316261-1 23.05 42700 06/17/2025 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 05/25 SERVICE 9920095153-3 85.73 42701 06/17/2025 FACILITIES Sewer Mtnc/Operations SJVAPCD AIR QUALITY PERMIT - C3687 98.00 42701 06/17/2025 FACILITIES Water Mtnc/Operations SJVAPCD AIR QUALITY PERMIT - C3686 98.00 42701 06/17/2025 WATER MTNC/OPERATION Water Mtnc/Operations SJVAPCD AIR QUALITY PERMIT - C3369 577.00 42702 06/17/2025 ENGINEERING AFFORDABLE HOUSING SEAL RITE PAVING ASPHALT PAVING/PATCHING 299,122.99 42703 06/17/2025 PW ADMIN Sewer Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD CERTIFICATION RENEWAL D2 - SOLIS OSCAR 80.00 42704 06/17/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 06/06/25 PAYROLL 1,032.26 42705 06/17/2025 GRANTS Measure T -Transit Enhancement TOSTED ASPHALT, INC. OLIVE & KNOX SIDEWALK 14,099.10 42705 06/17/2025 PARKS ADMINISTRATION Prop 68 Grant TOSTED ASPHALT, INC. LTC RESTROOM PROJECT 10,650.00 42706 06/17/2025 PD OPERATIONS PD Operations TRANSUNION RISK & ALT͘ DATA SOLhd/KE^ DATABASE ACCESS 05/25 213.00 42707 06/17/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING ADELL & D ST MAP CHECK & IMPROVEMENT PLAN CHECK 3,132.50 42708 06/17/2025 PD OPERATIONS PD Operations OTP - FINANCE REFUND - ALARM PERMIT 50.00 42709 06/17/2025 PD OPERATIONS PD Operations OTP - FINANCE REFUND - COURT SUBPOENA 275.00 42710 06/17/2025 PARKS ADMINISTRATION Comm & Rec Centers OTP- PARKS REFUNDS CANCELLATION REFUND - FBSC 440.00 42710 06/17/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - FBSC 100.00 42710 06/17/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - FBSC 25.00 42711 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925205 77.74 42712 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 939842 271.34 42713 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925378 190.27 42714 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919163 347.84 42715 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9894516 242.59 42716 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8544003 61.94

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42717 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 7388092 52.42 42718 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926401 226.08 42719 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924415 204.21 42720 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9895757 253.17 42721 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921436 505.98 42722 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000144 111.41 42723 06/17/2025 UB - WATER Water Utility OTP- UB REFUNDS UB TERM REFUND - 9899990-505256 89.58 42724 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9911374 207.57 42725 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9903131 88.32 42726 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9915679 136.88 42727 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9898394 86.96 42728 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 4919173 312.34 42729 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925840 404.99 42730 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9918074 268.63 42731 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UBTERM REFUND 9918914 198.12 42732 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9915913 35.59 42733 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8224334 94.99 42734 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9890354 222.74 42735 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000022 118.30 42736 06/17/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919526 118.19 42737 06/20/2025 PARKS Parks FERGUSON ENTERPRISES, INC. ROTARY PARK RESTROOMS 11,115.56 42737 06/20/2025 PARKS ADMINISTRATION Parks FERGUSON ENTERPRISES, INC. ROTARY PARK RESTROOMS 487.58 42738 06/20/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FUTSAL JERSEYS 539.52 42739 06/20/2025 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE SHARRON AVE - PLANT INSTALLATION 3,200.00 42740 06/20/2025 FINANCE City Manager HINDERLITER, DE LLAMAS AND ASSOCIATES Q4 24/25 CONTRACT/AUDIT SALES TAX 660.45 42741 06/20/2025 PD OPERATIONS General Trust Fund MADERA COUNTY FOOD BANK ANNUAL FUNDRAISING DINNER 520.00 42742 06/20/2025 FINANCE Madera Groundwater JPA Committ CALTECH WEB LLC WEB DESIGN & MAINTENANCE - 06/10/25-07/10/25 99.00 42743 06/20/2025 PW ADMIN Central Admin CCS FACILITY SERVICES - FRESNO, INC. CITY HALL BREAKROOM - STRIP AND WAX FLOOR 375.00 42744 06/20/2025 HR/RISK MGT INS/RISK MGT BAKER, DONELSON, BEARMAN, CALDWELL LEGAL SERVICES - FEMA APPEAL ERKOWITZ PC 18,102.00 42745 06/20/2025 INFORMATION SERVICES Computer Replacement NETWORK CRAZE TECHNOLOGIES, INC. HARDWARE FOR STORAGE 1,926.94 42745 06/20/2025 INFORMATION SERVICES Computer Replacement NETWORK CRAZE TECHNOLOGIES, INC. NETWORK PARTS 3,225.96 42746 06/20/2025 FINANCE Comm & Rec Centers AT&T 05/25 CALNET SERVICE 9391026396 267.02 42746 06/20/2025 FINANCE Sr Citizen Community ServiceAT&T 05/25 CALNET SERVICE 9391026398 31.58 42746 06/20/2025 FINANCE Sr Citizen Community ServiceAT&T 05/25 CALNET SERVICE 9391026403 34.32 42746 06/20/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391026401 31.58 42746 06/20/2025 FINANCE PD Operations AT&T 05/25 CALNET SERVICE 9391059143 2,008.19 42747 06/20/2025 HR/RISK MGT General Fund BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE RX BILL 07/01/25-12/31/25 1,101.00 42748 06/20/2025 HR/RISK MGT General Fund BLUE SHIELD OF CALIFORNIA CITY PAID RETIREE MED BILL 07/01/25-12/31/25 4,140.00 42749 06/20/2025 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SVS 32.00 42750 06/20/2025 FINANCE PD Operations COMCAST 06/25 SVS 8155500320092096 449.22 42751 06/20/2025 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIF PRE-EMPLOYMENT SERVICES NIA, A MEDIC 217.00 42752 06/20/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 06/01/25-06/15/25 7,725.00 42753 06/20/2025 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE CITY WIDE HARRASSMENT PREVENTION TRAINING 4,075.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42754 06/20/2025 CITY ADMIN General Fund MADERA CHAMBER OF COMMERCE 2026 MEMBERSHIP DUES 660.00 42755 06/20/2025 GRANTS Permanent Local Housing Alloca MADERA RESCUE MISSION, INC. PLHA INVOICE 05/25 7,525.85 42756 06/20/2025 PARKS ADMINISTRATION Recreation MADERA UNIFIED SCHOOL DISTRICT RECREATION PROGRAMMING - FIELD TRIPS 579.76 42757 06/20/2025 FINANCE Zone 34B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 0443905948-8 11.07 42758 06/20/2025 WWTP Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 11,054.50 42759 06/20/2025 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 42760 06/20/2025 INFORMATION SERVICES Computer Acq & Maint TYLER TECHNOLOGIES INC. PACE SOFTWARE RENEWAL 12,068.25 42761 06/20/2025 PARKS ADMINISTRATION Comm & Rec Centers OTP- PARKS REFUNDS CANCELLATION REFUND - PANAM 1,150.00 42761 06/20/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - PANAM 200.00 42761 06/20/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - PANAM 25.00 42762 06/20/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 555.00 42762 06/20/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 35.00 42763 06/20/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 42764 06/20/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 10.00 42765 06/20/2025 UB - WATER Water Utility OTP- UB REFUNDS ACH OVERPAYMENT - 4486007-500593 154.55 42766 06/20/2025 UB - WATER Water Utility OTP- UB REFUNDS UB TERM REFUND 10000352-558105 177.92 731 06/09/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEES 152.00 732 06/09/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 733 06/09/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 06/06/25 15,136.89 733 06/09/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 06/06/25 1,751.94 734 06/10/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 06/10/25 1,442.94 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 3,166,695.00

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Memorandum of Understanding (MOU) with the Madera Police Officers’ Association (MPOA) RECOMMENDATION:

It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and the MPOA effective July 2, 2025, through June 30, 2027 SUMMARY:

The existing MOU with MPOA expires June 30, 2025. Representatives of the City and MPOA met and conferred in good faith through the collective bargaining process and have reached agreement on the terms of a new MOU. In summary, the proposed agreement includes the following key terms.
▪ Duration: 2-year term
▪ Salary: 3% Cost-of-living adjustment (COLA) July 2025 and 2% COLA July 2026 ▪ Health Benefits: City contribution will be equal to the Core+Dental+Vision premiums for the duration of the agreement
▪ Longevity: 3-tier longevity program based on years of full-time City service ▪ Paid Holidays: adds Juneteenth as a recognized City holiday ▪ Assignment Pays: additional eligibility for specialty assignment pay ▪ Uniform Allowance: increased uniform allowance for both sworn and non-sworn employees
▪ Police Officer Trainee academy and uniform benefits: captures existing practice of Citypaid academy attendance and provides the sworn uniform allowance while attending the academy
B-3
▪ Daylight Savings Transition: ensures employees receive regular pay when hours are short due to daylight savings transition
▪ Retention Bonus: $1,500 lump sum for each employee in January 2026 and January 2027 DISCUSSION:

The City was represented in labor relations by Mr. Che Johnson of Liebert Cassidy Whitmore. City representatives have met with MPOA representatives to discuss the terms of a successor MOU.

At this time, the parties have reached agreement on the terms to be contained in the new MOU.

The proposed MOU is provided as an attachment in full, and includes the following changes from the previous MOU in summary.

Core Economic Package
▪ Term: 2 years, effective upon adoption by the City Council July 2, 2025, through June 30, 2027.
▪ Salary:

1. Employees will receive a three percent (3%) COLA effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025.

2. Employees will receive a two percent (2%) COLA effective the pay period beginning June 13, 2026, with paycheck date July 3, 2026. ▪ Health Insurance: For the term of the agreement, the City’s contribution cap will be set as follows:
▪ For Anthem Core and Anthem Buy-up plans, the City contribution will be equal to the Anthem Core + Dental + Vision premiums at each enrollment level. ▪ For Kaiser Core and Kaiser Buy-up plans, the City contribution will be equal to the Kaiser Core + Dental + Vision premiums at each enrollment level. ▪ There is no change to the waiver amount; it will remain $450 per month. ▪ Longevity Pay: In recognition of continuous full-time City service, employees will be eligible for Longevity Pay effective the pay period that begins June 28, 2025. Continuous full-time City service will include time credited when an employee meets the criteria for Reinstatement under the City’s Personnel Rules and Regulations. Longevity Pay will be as follows:

Table 1: Longevity Pay Program
Years of Service Pay Incentive
10 2.5%
15 5.0%
20 7.5%
Lump Sum Payments
▪ Retention Bonus: All employees will be eligible for a $1,500 lump sum retention bonus to be paid in January 2026 and January 2027.

Ancillary Items
In addition to the Core Economic Package, the City and MPOA have agreed to the following ancillary items specific to the pay and benefits received by employees represented by MPOA. ▪ Juneteenth Holiday: Juneteenth will be a recognized City holiday with business offices closed. As MPOA accrues holiday time in a bank due to the nature of the public safety field, the accrual rate has been adjusted to reflect one (1) additional eight-hour (8-hour) paid holiday.
▪ Specialty Assignment Pays: The following specialty assignments will be eligible for a five percent (5%) pay incentive.
▪ Rangemaster/firearms instructor
▪ Weaponless defense tactics instructor
▪ School Resource Officer
▪ Traffic Division
▪ Uniform Allowance: Uniform allowance for both sworn and non-sworn employees has been increased by $1,000. Uniform allowance is paid per pay period, with the new rates shown in Table 2.

Table 2: MPOA Uniform Allowance
Personnel Status Annual Pay Period
Sworn $2,016.86 $77.57
Non-sworn $1,677.04 $64.50
▪ Police Officer Trainee academy and uniform benefits: When an individual is hired as a Police Officer Trainee, the City sponsors said employee at the Police Academy. Language has been added to the MOU to document the practice of the City paying for the Police Academy fees associated with attendance, as well as required uniforms and equipment.

In addition, the proposed MOU will provide for the Sworn uniform allowance to apply to Trainees in recognition of the fact that trainees must have their Sworn uniforms in-hand upon graduation.
▪ Daylight Savings Transition: The proposed MOU documents the City’s practice regarding 1 hour of overtime pay for employees who work a 13-hour shift due to the Daylight Savings transition that occurs in the fall. Historically, employees were required to use 1 hour of personal leave time when working during the Daylight Savings transition in the spring. The proposed MOU will provide pay for the employee’s typical 12-hour shift (1 hour of Daylight Savings Transition Pay).

Clarification Items
▪ Bereavement Leave: Language has been updated to comply with current California law regarding the duration of bereavement leave (up to 5 days). Language has also been added to comply with requirements for reproductive loss leave. ▪ Family Sick Leave: Language has been added to comply with California law regarding the ability to use Family Sick Leave for a Designated Person who may not be a blood or legal relation.
▪ Sick Leave: The existing Sick Leave language regarding cash-out and/or conversion to service credit at retirement had conflicting language. This was clarified to represent existing practice and similar practices with other units whereby an employee may cashout their sick leave pursuant to the MOU terms and convert the remaining balance to service credit with the California Public Employees Retirement System. ▪ Association Business: MPOA representatives will document release time hours incurred during their scheduled shift working on matters such as grievances, discipline, negotiations, or meetings with management in the City’s timekeeping system. Release time is not provided for the purpose of unit organization or solicitation of membership. ▪ Health Benefit Contribution: When an employee is terminated for cause or convenience by the City, health benefit contributions will be continued for the current benefit month regardless of paid status.

FINANCIAL IMPACT:

The costs associated with the proposed MOU are summarized in Table 3 below. These estimates are based on current workforce and numbers may fluctuate slightly based on the current workforce each pay cycle or when lump sum payments are paid. For Year 1 expenses, monies for the package items noted as funded by the Operating Budget have been included in the adopted Fiscal Year 2025/26 budget. Year 2 expenses will be included when the Fiscal Year 2026/27 budget is prepared. For lump sum payments, a designation will be made in the City’s undesignated General Fund balance and all lump sum payments, regardless of the employee’s typical payroll expensing department, will be paid by General Fund.

For MPOA, payroll expensing is approximately 73.5% to the General Fund, with remaining costs attributed to Measure K and Police Department Grant Funds.

Table 3: Estimated Costs for Proposed MOU (rounded to nearest dollar) Compensation Element Estimated Cost Source of Funds
Year 1: Fiscal Year 2025/26
Core Economic Package $406,349 Operating Budget
Lump Sum Payments $141,007 Undesignated General Fund Balance Ancillary Items $150,373 Operating Budget
Total Year 1 $697,729
Year 2: Fiscal Year 2026/27
Core Economic Package
Recurring from Year 1 $406,349 Operating Budget
Additional Year 2 $210,695 Operating Budget
Lump Sum Payments $141,008 Undesignated General Fund Balance Ancillary Items $150,373 Operating Budget
Total Year 2 $908,426
Cumulative Contract Cost $1,606,155
ALTERNATIVES:

Council may direct staff to return to the bargaining table and continue to negotiate the terms of a successor MOU. If the Council does not take action on the resolution at this time, existing agreement terms will continue until a successor MOU is agreed upon.

ATTACHMENTS:

1. Resolution
a. Exhibit A: Memorandum of Understanding between the City and MPOA RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND THE MADERA POLICE OFFICERS’ ASSOCIATION EFFECTIVE JULY 2, 2025, THROUGH JUNE 30, 2027
WHEREAS, the City of Madera (City) and Madera Police Officers’ Association (MPOA) previously entered into a Memorandum of Understanding (MOU) that will terminate June 30, 2025; and
WHEREAS, the City and representatives of MPOA have met and conferred in good faith regarding terms and conditions of a successor MOU; and
WHEREAS, the parties have reached agreement on a successor MOU regarding wages, hours, and terms and conditions of employment for positions represented by MPOA.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Memorandum of Understanding between the City of Madera and the Madera Police Officers’ Association, a copy of which is attached hereto as Attachment A and incorporated herein, is approved.

3. The City Manager is authorized to execute the Memorandum of Understanding on behalf of the City.

4. The Director of Financial Services is directed to designate and classify reserves from the undesignated General Fund balance into the designated classification for the $1,500 Retention Bonus payments as called for in the Memorandum of Understanding.

5. This resolution is effective immediately upon adoption. ********************
Exhibit A: Memorandum of Understanding between the City and MPOA

MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF MADERA
AND

THE MADERA POLICE OFFICERS' ASSOCIATION
Effective July 2, 2025 to June 30, 2027
i

TABLE OF CONTENTS
Article I - Introduction................................................................................................................................. 1 Article 2 - Full Understanding.................................................................................................................... 1 Article 3 - Discrimination............................................................................................................................ 1 Article 4 - Employee & Employer Rights .................................................................................................. 1 Article 5 - Association Business ............................................................................................................... 2 Article 6 - Existing Practices and/or Benefits .......................................................................................... 2 Article 7 - Hours of Work............................................................................................................................ 2 Article 8 - Salary .......................................................................................................................................... 3 Article 9 - Overtime (Excluding Call Back) ............................................................................................... 3 Article 10 - Call Back for Court Time......................................................................................................... 3 Article 11 - Call Back Other Than Court Time .......................................................................................... 4 Article 12 - Differential Pay......................................................................................................................... 4 Article 13 - Stand By Compensation ......................................................................................................... 4 Article 14 - Holiday Hours Defined ............................................................................................................ 5 Article 15 - Holiday - Anniversary Date..................................................................................................... 5 Article 16 - Holiday Pay Policy................................................................................................................... 5 Article 17 - Sick Leave ................................................................................................................................ 6 Article 18 - Vacation.................................................................................................................................... 8 Article 19 - Military Leave........................................................................................................................... 8 Article 20 - Leave Without Pay................................................................................................................... 9 Article 21 - Bereavement Leave................................................................................................................. 9 Article 22 - Uniforms ................................................................................................................................. 10 Article 23 - Health and Safety Equipment............................................................................................... 11 Article 24 - Retirement.............................................................................................................................. 11 Article 25 - Retirement Contract Negotiations ....................................................................................... 12 Article 26 - Deferred Compensation........................................................................................................ 12 Article 27 - Health Insurance.................................................................................................................... 12 Article 28 - Retiree Health Insurance ...................................................................................................... 14 Article 29 - Education Incentive............................................................................................................... 14 Article 30 - Education Reimbursement................................................................................................... 14 Article 31 - Bilingual Incentive................................................................................................................. 15 Article 32 - Canine Officers ...................................................................................................................... 15 Article 33 - Sworn Officer Specialty Assignment Incentives................................................................ 17 Article 34 - Non Sworn Training Incentive.............................................................................................. 18 Article 35 - Take Home Vehicle................................................................................................................ 18 Article 36 - Minimum Salary Change With Promotion........................................................................... 18 Article 37 - Temporary Assignment to Perform Duties of a Higher Classification............................. 18 Article 38 - Police Officer Trainee Uniform and Academy Benefits..................................................... 18 Article 39 - Daylight Savings Transition Time........................................................................................ 19 Article 40 - Longevity Pay ........................................................................................................................ 19 Article 41 - Retention Bonus.................................................................................................................... 19 Article 42 - Grievance Procedure ............................................................................................................ 20 Article 43 - Corrective/Disciplinary Actions ........................................................................................... 21 Article 44 - Pay Date.................................................................................................................................. 24 Article 45 - Mileage Reimbursement ....................................................................................................... 24 Article 46 - Layoffs .................................................................................................................................... 24 Article 47 - Notice of Future Meet & Confer............................................................................................ 24 Article 48 - Separability ............................................................................................................................ 25 Article 49 - Openers .................................................................................................................................. 25 Article 50 - Term ........................................................................................................................................ 25 1 Article I - Introduction
The duly authorized representatives of the City of Madera, hereinafter referred to as the City, and the Police Officers' Association, hereinafter referred to as the Association having met and conferred in good faith do hereby jointly prepare and execute this Memorandum of Understanding (MOU).

It is the purpose of this MOU to affirm, promote and provide for harmonious relations, cooperation and understanding between the City and the employees covered by this agreement. It is also intended to provide an equitable means of resolving any misunderstanding or differences, which may arise regarding wages, hours and other terms and conditions of employment.

Article 2 - Full Understanding
This MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other existing understanding or agreement by the parties, whether formal or informal, regarding any such matters are hereby terminated in their entirety.

This MOU shall govern in case of conflict with provisions with existing City and Department rules, regulations, and ordinances pertaining to wages, hours and other terms and conditions of employment. Otherwise existing City and Department rules, regulations, and ordinances shall be effective and the City Council retains its power to legislate or take other appropriate actions not in conflict with the MOU.

Article 3 - Discrimination
No employee or prospective employee shall be employed, promoted, demoted or discharged or in any way favored, disadvantaged or discriminated against in any respect because of age, race, creed, color, national origin, sex, disability, political opinion or affiliation or association membership or activity.

Article 4 - Employee & Employer Rights
The City and the Association agree this Memorandum of Understanding does not, in any manner, abridge, modify or restrict the rights and prerogatives of the employees and the City as set forth in Resolution 4775 of the City of Madera and by this reference, said Resolution is incorporated herein as though set forth in full. It is further understood that said rights and prerogatives of the City include, but are not limited to, determinations as to levels of service, staffing levels, work schedules, overtime assignments and approval, number and location of work stations, nature of work to be performed, contracting for any work or operation, employee performance standards including, but not limited to, quality and quantity standards, and reasonable work and safety rules and regulations in order to maintain the efficiency and economy desirable in the performance of City and service, except where otherwise provided for in this MOU. It is understood that the practical 2 consequences upon matters within the scope of representation resulting from the exercise of City rights may be the subject of a grievance.

Article 5 – Association Business
The City shall provide release time for Association Board Representatives upon request for the following purposes:
▪ Investigation of grievances and potential grievances; ▪ Attendance at meetings of disciplinary nature when presence is requested by an employee;
▪ Attendance at meetings with management;
▪ Meet and confer sessions;
▪ Attendance at open meetings of Boards and Commissions that affect wages, hours and working conditions of employees in the unit.

Said release time must be approved by the employee's supervisor or Police Chief, and such leave shall not be unreasonably denied. Leave taken under this section shall be reported through Executime for purpose of accounting for the hours taken. Such time is not for the purpose of Association organizing or solicitation of members. It is agreed that efforts shall be made to minimize such release time in scheduling meetings.

Article 6 - Existing Practices and/or Benefits
Existing practices and/or benefits provided by ordinance or resolution of the City Council, Municipal Code, Police Department Manual, Personnel Rules and Regulations, or which are otherwise referenced in this MOU, shall be provided in accordance therewith.

Existing practices and/or benefits which are not referenced in the MOU shall continue without change unless modified or abolished by mutual agreement of the parties. The parties will make a best effort to identify any such practices and/or benefits during the term of the agreement, with the intent to include such in the next agreement and abolish this provision.

Article 7 - Hours of Work
Regular scheduled work hours will be assigned and managed by the Department. The schedule for sworn personnel includes 160 hours in a 28 day work period. Depending upon assignment, the regular work shift of sworn personnel may include 12, 10 or 8 hours of work. If in the sole discretion of the Chief of Police, there is sufficient staffing in patrol to provide 10.0 hour shifts in a 4 day work week totaling 160 hours in a 28 day work period, the City may change to this schedule for patrol after providing a 30 calendar day notice to assigned officers and the Association.

To accommodate preplanned staffing for training and community events, upon providing a minimum of 120 hours notice, the Chief of Police may require an employee to adjust 3 his/her normally scheduled work hours within a pay period to accommodate the preplanned training/community events, which would otherwise generate overtime. The employee may waive the 120 hour notice at his/her option.

Public Safety Dispatchers work a 12 hour shift for a total of 84 hours in a two week period.

With this schedule, overtime compensation will be provided for all hours worked beyond 40 in a workweek.

Records Clerks and the Property and Evidence Officers are scheduled to work five 8 hour days Monday through Friday.

Article 8 - Salary
Effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025, employees represented by this unit and employed by the City will receive a 3% base wage increase.

Effective the pay period beginning June 13, 2026, with paycheck date July 3, 2026, employees represented by this unit and employed by the City will receive a 2% base wage increase.

The salary schedule attached as Exhibit A reflects the salary plan that will be effective upon implementation of the base wage increases on each effective date noted above.

Article 9 - Overtime (Excluding Call Back)
Authorized hours beyond the regularly scheduled hours are to be paid at the applicable overtime or other rate of pay as defined in the MOU. Scheduled shift hours require the employee to work or use leave benefits to total the required number of hours per pay period.

Overtime compensation shall be at the rate of one and one-half times the standard rate for hours worked in excess of the regularly scheduled hours in a workday.

Overtime compensation may be taken either in cash or compensatory time off (C.T.O.) at the option of the employee. There shall be a limit of 200 hours placed upon the total amount of compensatory time, which an employee may accumulate, on the books.

Any CTO on the books, after the last payroll in October has been processed, will be paid with the first payroll in November to reduce CTO to a zero balance.

Article 10 - Call Back for Court Time
Employees required to return to duty for court appearances during "off-duty" hours will be compensated (either pay or comp time) a minimum of three (3) hours of work at time and 4 one half. For the purpose of this section, "off-duty" hours are those commencing from the time an employee concludes a work period and leaves the work site to three (3) hours prior to the commencement of the next scheduled work assignment. Payment for call back during the three (3) hours prior to the commencement of the next scheduled work assignment shall be at time and one-half for the actual time worked.

Article 11 – Call Back Other Than Court Time
Effective April 1, 2005, employees required to return for required assignments other than court during off-duty hours, will be compensated (either pay or comp time) a minimum of four (4) hours of work at time and one half. For the purpose of this section, "off-duty" hours are those commencing from the time an employee concludes a work period and leaves the work site to four (4) hours prior to the commencement of the next scheduled work assignment. Payment for call back during the four (4) hours prior to the commencement of the next scheduled work assignment shall be at time and one-half for the actual time worked.

Article 12 - Differential Pay
Employees required to work six or more hours between 1900 hours of one day and 0700 hours of the following day, will receive an additional $7 per shift for non-sworn and $10 per shift for sworn staff for each shift actually worked. Differential pay does not apply to vacation or sick leave time off. The City is not responsible for compensation regarding the switching/trading off of shifts.

Article 13 - Stand By Compensation
An employee placed on any type of stand-by through the authority of the Chief of Police shall receive forty dollars ($40.00) per day. Standby pay will be paid in whole day increments.

Detectives who are assigned to work standby will work in one (1) week increments. The week of standby will be defined as Thursday at 6 p.m. to the following Thursday at 6 p.m. (equivalent to 7 days). However, if the detective is required to return to duty during the standby shift, call back pay will be provided for the duration of the call back assignment consistent with the call back pay provisions in this MOU.

During the standby period the assigned detective is required to be: ready to respond to calls, reachable by phone or pager, able to return to work within 45 minutes of being called and is to refrain from activities which might impair their ability to safely perform assigned duties.

Standby assignments are to be made on a rotational basis. The detective assigned to work standby for a given week is to provide as much advance notice as is possible when not able to work the scheduled standby shift. Requests to forego a standby shift must be approved by the Chief of Police or his designee.
5 Article 14 – Holiday Hours Defined
The City agrees to permit the following as holidays subject to current City holiday policy:

New Years Day Labor Day
Martin Luther King Birthday Indigenous Peoples’ Day
Presidents Day Veterans Day
Good Friday (4 hours) Thanksgiving Day
Memorial Day Day After Thanksgiving
Juneteenth Christmas Day
Independence Day
Winter Holiday (4 hours) either the last assigned workday prior to Christmas Day or New Years Day, as assigned by the employee's supervisor.

Effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025, the recognized holidays equate to 104 hours; 104 hours per calendar year equals accrual of

4.0 hours per pay period. Holiday time accrues on a per pay period basis for each pay period an employee is in a paid status at least 50% or more of the pay period. For all personnel 50% of a pay period is 40 hours.

Article 15 - Holiday - Anniversary Date
Each employee shall receive the date known as their "employee anniversary date" (month and day of appointment to a regular position) as a holiday. This holiday will be added to vacation time at a straight time pay rate. Credit for the Holiday - Anniversary Date will only be given after the employee's anniversary date has passed.

Article 16 - Holiday Pay Policy

1. An employee may accumulate a maximum of 80 hours of holiday time.

Accumulated time exceeding 80 hours will be paid the following pay period. Any payment made from accumulated holiday time will be at the straight time rate.

2. Each employee may elect to cash out 40 hours of holiday time to be paid with the first paycheck in November.

3. Employees actually working on New Years Day, Fourth of July, Thanksgiving Day, the Day After Thanksgiving, or Christmas Day will be paid at time and one half (1 ½) for actual hours worked on the holiday. Said pay rate of time and one half is the maximum rate of pay for any hours worked on the holiday. 6 Article 17 - Sick Leave
Current sick leave policy shall remain in effect as outlined in the City of Madera Personnel Rules and Regulations with the following additions:

Use of Sick Leave for FMLA/CFRA Leave:

In addition to the reasons for use of Sick Leave as stated in the Personnel Rules & Regulations, an employee may utilize accrued Sick Leave hours for any absence designated by the City as being covered by the Federal Family Medical Leave Act (FMLA) and/or the California Family Rights Act (CFRA), regardless of the reason for the leave. It will be the employee’s responsibility to complete the required paperwork to certify the need for leave and he/she must provide timely notification of the need for leave in compliance with FMLA/CFRA regulations. Use of Sick Leave for this purpose will not commence until such requirements have been met. Use of Sick Leave for family members when the leave has been designated as FMLA/CFRA will not count against the employee’s annual limit of Family Sick Leave as provided below.

Family Sick Leave:

Sick leave may be used to the limit of forty-eight hours each calendar year:

1. For the diagnosis, care, or treatment of an existing health condition or preventative care for an employee’s family member, including:

1.1.Child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis.)

1.2.Spouse or Registered Domestic Partner

1.3.Parent (including biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.)

1.4.Grandparent

1.5.Grandchild.

1.6.Sibling.

1.7.Designated Person (employee may designate one designated person per 12-month period)

2. To obtain any relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate certification of the need for such services:
7 2.1.A temporary restraining order or restraining order.

2.2.Other injunctive relief to help ensure the health, safety or welfare of themselves or their children.

2.3.To seek medical attention for injuries caused by domestic violence, sexual assault, or stalking.

2.4.To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault, or stalking.

2.5.To obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking.

2.6.To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.

Such a leave is a part of sick leave accrual, not in addition to the annual accrual of Sick Leave. All conditions and restrictions placed by the City upon the use by an employee of sick leave for himself or herself shall apply to the use by an employee of sick leave to attend to an illness of his or her identified family member.

Sick leave accrues on a per pay period basis at 3.6293 hours for each pay period an employee is in a paid status at least 50% or more of the pay period.

For all personnel 50% of a pay period is 40 hours.

Sick Leave Conversion:

PERS Sick Leave Conversion. Upon retirement, an employee may choose conversion of accrued sick leave to time in service for the calculation of retirement benefits. If the retiring employee does not elect conversion of this time to service credit a retiring employee may elect a cash out using the schedule below. Retiring employees also may elect to receive a cash out of accrued sick leave per the schedule below and convert the balance of sick leave to service credit.

Sick Leave Cash out. Sick leave is to be cashed out per the following schedule when an employee separates employment for reasons other than retirement or waives the sick leave conversion option available for retiring employees.

YEARS OF YEARS OF

SERVICE CASH-OUT SERVICE CASH-OUT
5 7.5% 13 19.5%
6 9.0% 14 21.0%
7 10.5% 15 22.5%
8 12.0% 16 24.0%
8 9 13.5% 17 25.5%
10 15.0% 18 27.0%
11 16.5% 19 28.5%
12 18.0% 20 30.0%
Article 18 - Vacation
Current vacation policies as outlined in the City of Madera Personnel Rules and Regulations will remain in effect, and the vacation accumulation schedule will be as follows:

COMPLETED YEARS = HOURS EARNED PER PAY PERIOD
0 - 5 yrs. continuous service = 3.6923 hours per pay period 5 - 10 yrs. continuous service = 4.6153 hours per pay period 10 - 15 yrs. continuous service= 5.5384 hours per pay period 15 - 19 yrs. continuous service= 6.1538 hours per pay period 20 plus yrs. continuous service= 6.4615 hours per pay period Vacation Leave accrues on a per pay period basis for each period an employee is in a paid status at least 50% or more of the period. For all personnel 50% of a period is 40 hours.

An employee may use Vacation Leave upon completing six months of continuous service.

The primary objective of providing vacation time off benefits is to permit employees the opportunity for time away from work with pay. The accumulation limit is 360 hours.

Article 19 - Military Leave
An employee requesting Military Leave must furnish a copy of their official orders to their immediate supervisor and the Human Resources Department as far in advance as possible.

For the purposes of this MOU, active and inactive duty will be defined based on the Military and Veteran’s Code as follows:

Active Duty: Active military training, encampment, naval cruises, special exercises, or similar activity as a member of the reserve corps or force of the armed forces of the United States, or the National Guard, or the Naval Militia.

Inactive Duty: Weekend drills as a member of an inactive unit of the National Guard or Reserves, or similar activity.

Consistent with its statutory obligation the City continues an employee’s pay for the first 30 days of active duty in a given fiscal year. For the purposes of administering paid military 9 leave, 180 hours of paid military leave is equivalent to 30 days. Employees requesting military leave for active duty beyond 180 hours may request a leave without pay or the use of vacation, comp or holiday time. Per Opinion No. 00-306 of the California Attorney General in regards to sections 395.03 and 395.05 of the Military and Veterans Code, the City is obligated to maintain 30 days of pay only one time per activation.

When requesting leave for inactive duty an employee may request a leave without pay or the use of vacation, comp or holiday time.

However, when an employee is called to active duty as a result of a Presidential declaration of war or military action the City will pay the employee the difference between their City and Military pay after verification of Military pay has been received by the City.

Such salary continuation will be provided after an employee has exhausted 180 hours of paid military leave in the fiscal year as noted above. This salary continuation will cease when the employee is discharged from active duty or twelve (12) months after the date active duty commences, whichever comes first.

Employees called to active duty will remain eligible to accrue vacation (up to the maximum accrual noted in the MOU), sick leave and benefit dollars for each period in which the salary continuation benefits are paid. Uniform and/or Boot allowance for the fiscal year will also be prorated in recognition of the limited use during active military duty. If an employee has already received the Uniform and/or Boot allowance for the fiscal year, the employee will reimburse the City on a prorated basis in recognition of the limited use during active military duty.

An employee on Military Leave is to be reinstated to the position (or a position of similar seniority, status and pay) held prior to being called to active duty if: 1) the employee has given advance notice of military service, 2) the cumulative length of the absence including all previous absences from the position of employment by reason of military service does not exceed five years, and 3) the returning veteran reports or seeks to return to work within the time required by statute.

Article 20 - Leave Without Pay
The City Manager or designee may grant an employee a leave of absence without pay for a period not to exceed six months. Under extraordinary circumstances the employee may request a six-month extension. The total amount of leave without pay shall not exceed one year.

Leave without pay may be granted only after all paid leave has been exhausted except when a person is receiving long term disability benefits, is unable to use their vacation due to the short duration of employment with the City or due to military leave.

Article 21 – Bereavement Leave
In the event of the death of the employee’s parent, spouse, registered domestic partner, or child, employee shall be eligible for paid non-chargeable leave up to a maximum of 10 three (3) days for in-state relatives and five (5) days for out-of-state relatives. Employees granted bereavement leave for a parent, spouse or child shall be paid for work hours regularly scheduled only but not worked.

When a death occurs in the immediate family of an employee, the employee shall be granted up five (5) days leave for the death of a family member. Such time will be charged to sick leave, vacation leave, administrative leave or floating holiday at the employee’s discretion. The immediate family is defined as current spouse, registered domestic partner, child, parent, brother, sister, mother-in-law, father-in-law, brother-in-law, sisterin-law and grandparents.

In accordance with government code 12945.6, employees employed for 30 days or more with the City may take up to five (5) days of leave for a reproductive loss event.

Reproductive loss leave is not required to be taken consecutively but must be completed within three (3) months of the loss. If an employee experiences more than one loss in a year, they are entitled to no more than twenty (20) days of reproductive loss leave in that one-year period. Employees may use any of their available accrued time off (vacation, sick or compensatory time off) to cover their reproductive loss leave. If an employee does not have any accrued leave time, they may be approved for unpaid leave.

Article 22 - Uniforms
The Chief of Police has the authority to require the wearing of a uniform. All employees required to wear, or maintain, a uniform shall be eligible for an annual uniform allowance.

To help alleviate the tax implications of receiving the uniform allowance as a lump sum, the allowance will be paid on a per paid period basis.

Annual Per Pay Period
Sworn Officers $2,016.86 $77.57
Non Sworn $1,677.04 $64.50
All sworn personnel will be responsible for maintenance of their bullet proof vest. The City provides only the first vest and up to $3,000 in replacement vests per year based on the Police Chief’s authorization. Additionally, new sworn employees may choose to have the department purchase an approved exterior patrol vest that is compatible with their bullet proof vest; this option for a City-purchased exterior patrol vest is only available one time at the time of hire. Upon adoption of this Agreement by all parties, existing employees will be eligible for reimbursement of up to 50% of the cost of an initial or replacement exterior patrol vest, not to exceed $200, once every four years. The reimbursement request must be accompanied by a receipt documenting purchase and no reimbursement will be issued for exterior patrol vests not approved for use by the Chief of Police. No reimbursement will be issued for exterior patrol vests purchased prior to adoption of this Agreement by all parties.
11 Article 23 – Health and Safety Equipment
Except as provided in Article 20 above, the City will provide all sworn officers with a weapon, holster and ammunition as specified by the Police Chief. The Department will provide individually assigned rain gear to Patrol personnel. All items of "safety equipment" provided by the City are property of the City and shall be maintained in good working order by the employee. Employees shall turn in City provided and City owned items upon separation from employment.

Article 24 - Retirement
The City of Madera is a member of the California Public Employees’ Retirement System (CalPERS). The specific retirement benefits each employee receives are governed by the contract between the City and CalPERS as well as the Government Code. Any employee contributions for the plans outlined below will be made as a pre-tax deduction in accordance with applicable tax law. Employees shall pay for the employee’s contribution to the 1959 Survivor Benefit.

Safety Employees
Classic Formula: 3% @ 50 with the retirement calculation based on single highest year for all employees who first worked for the City of Madera prior to April 21, 2012. The City will pay the Employer Contribution. Employees will pay 4% towards the Employee Contribution, with the City paying the remaining 5% of the Employee Contribution as Employer Paid Member Contributions (EPMC) effective the first whole pay period following adoption of this MOU by the City Council.

Tier I Formula: 3% @ 55 with the retirement calculation based on average 3 year final compensation for all employees who first worked for the City of Madera on or after April 21, 2012 and before January 1, 2013 OR employees employed on or after January 1, 2013 who have been members of CalPERS or a CalPERS reciprocal agency within 6 months of the date of hire. The City will pay the Employer Contribution. Employees will pay 3% towards the Employee Contribution, with the City paying the remaining 6% of the Employee Contribution as Employer Paid Member Contributions (EPMC).

PEPRA Formula: 2.7% @ 57 with the retirement calculation based on average 3 year final compensation for all employees who first worked for the City of Madera on or after January 1, 2013 who were not previously CalPERS members or were CalPERS or CalPERS reciprocal system members but experienced a break in service of at least 6 months. The City will pay the Employer Contribution. Employees will pay the Employee Contribution as determined by CalPERS, currently 13%.

Miscellaneous Employees
Classic Formula: 2.5% @ 55 with the retirement calculation based on single highest year for all employees who first worked for the City of Madera prior to October 20, 2012. The 12 City will pay the Employer Contribution. Employees will pay 3.375% towards the Employee Contribution, with the City paying the remaining 4.625% of the Employee Contribution as Employer Paid Member Contributions (EPMC) effective the first whole pay period following adoption of this MOU by the City Council.

Tier I Formula: 2% @ 60 with the retirement calculation based on average 3 year final compensation for all employees who first worked for the City of Madera on or after October 20, 2012 and before January 1, 2013 OR employees employed on or after January 1, 2013 who have been members of CalPERS or a CalPERS reciprocal agency within 6 months of the date of hire. The City will pay the Employer Contribution.

Employees will pay 2.375% towards the Employee Contribution, with the City paying the remaining 4.625% of the Employee Contribution as Employer Paid Member Contributions (EPMC).

PEPRA Formula: 2% @ 62 with the retirement calculation based on average 3 year final compensation for all employees who first worked for the City of Madera on or after January 1, 2013 who were not previously CalPERS members or were CalPERS or CalPERS reciprocal system members but experienced a break in service of at least 6 months. The City will pay the Employer Contribution. Employees will pay the Employee Contribution as determined by CalPERS, currently 7%.

Article 25 - Retirement Contract Negotiations
The Association and the City agree to immediately meet and confer in the event the Federal government passes any legal legislative or regulatory action requiring the City to re-enact Social Security coverage. The termination of the retirement contract in Article 24 of this MOU will be discussed.

Article 26 - Deferred Compensation
Currently the City pays an amount equal to 4.2% of the non safety (non sworn) employees' gross salary into a deferred compensation plan. The 4.2% may be rounded up or down. The City does not provide such a contribution for the safety (sworn) employees.

Article 27 - Health Insurance
The City shall provide a monthly benefit dollar amount for each employee to purchase at a minimum employee only medical, dental, and vision coverage. The pay period equivalent of the benefit dollars will be paid each pay period an employee is in a paid status 50% or more of the period when eligible to participate in the health insurance plan.

All employees receiving the benefit dollars will be required to participate in the premium conversion component of the IRS Section 125 plan at no cost to the employee.

The number of people the employee elects to enroll in the medical plan determines the amount of benefit dollars provided. If the cost of the employee benefit elections are less 13 than the benefit dollars provided the remainder will be added to the employee check. If the cost of the employee benefit elections is greater than the benefit dollars provided, then the remainder will be deducted from the employee check. Employees can waive participation in the health insurance plan if they provide evidence of other coverage and such waiver of coverage does not increase the premium charged by the carriers.

Employees who waive coverage will receive $450 per month.

For the term of this agreement only, the City’s defined contribution towards health insurance will be capped using the following formula. At no time will the City’s contribution exceed the combined premium for medical, dental and vision insurance at each enrollment level.
▪ The City contribution towards Kaiser Core and Buy-up plans will be the Kaiser Core plan premium + Vision premium + Dental premium
▪ The City contribution towards Anthem Core and Buy-up plans will be the Anthem Core plan premium + Vision premium + Dental premium
▪ There will be no change to the waiver amount.

Following expiration of this agreement, the City’s defined contribution for health insurance will be set at the January 2027 core rates. There will be no automatic increases in the City’s contributions unless specifically agreed to by the parties.

Because the City’s benefit plans are administered in whole month increments, when an employee is terminated for cause or convenience by the City, benefit contributions as defined above will continue for the current coverage month regardless of paid status.

The City reserves the right to determine health plan carriers and will seek input from the bargaining units regarding the plan design of the standard benefits and possible voluntary optional benefits. Optional benefits include, but are not limited to, dependent coverage and participation in flexible spending accounts.

To comply with Internal Revenue Service (IRS) Regulations for “Eligible Opt Out Arrangements” under the Section 125 plan, Employees who seek to waive health benefits coverage must provide a copy of their insurance card demonstrating other coverage or provide sufficient plan information as determined by the City’s Human Resources Department such as the carrier and group number of the plan. Additionally, to meet IRS requirements, employees must attest to the fact that the plan they have that allows them to waive participation in the City’s plan meets Minimum Essential Coverage (MEC) requirements of the Affordable Care Act and that all members of their tax family have coverage that meets MEC requirements. Such waiver and attestation shall be captured on forms provided by the Human Resources Department. There is not intent of the parties to convey requirements more stringent than those required by the Affordable Care Act and/or the IRS Regulations.

Plan design of the health care coverage (medical, dental and vision) will remain the same as provided in the previous MOU. However the Association agrees that the City may 14 change the plan design when such action can be taken for the benefit of all bargaining units. Current and proposed health care benefits are defined in greater detail in the summary of benefits and evidence of coverage booklet for each carrier/plan.

The City provides term life insurance for employees in the Group in the amount of $25,000 coverage which includes accidental death and dismemberment (AD & D) coverage. The City also provides dependent life in the amount of $5,000 and Long Term Disability Insurance, which provides salary replacement benefits
Article 28 - Retiree Health Insurance
City retirees may continue to participate in the City health plan offerings (medical, dental and vision) at the retirees expense untill age 65 or when eligible for Medicare, whichever comes first. Retirees choosing to exercise this option will pay a monthly 2% administrative fee. Retiree and dependent coverage are available under this program.

Article 29 - Education Incentive
All personnel will be eligible for an education certificate incentive as follows. All incentives will be effective the first whole pay period following attainment of the incentivized achievement.

The Educational / POST incentives – “Compounded”:

2.5 % 60 college units with a grade of C or better from an accredited institution

2.5 % Intermediate POST Certificate

2.5 % Advanced POST Certificate

5.0 % BA or BS Degree from an accredited institution

12.50% Total
Courses of study will be approved by the Chief of Police or his designee.

Article 30 - Education Reimbursement
Sworn and non-sworn personnel are eligible for job related educational reimbursement for courses with prior approval of the Chief of Police and a minimum passing grade of "C" as follows:
a) No Mileage, b) Books: 100%, c) Tuition: 100%
The 100% reimbursement is limited to a total of not more than $2,400 per fiscal year.

Reimbursement requests must be submitted to the Human Resources department no later than 45 days after the completion of the course.
15 Article 31 - Bilingual Incentive
An employee represented by this MOU is eligible to earn pay above the normal pay rate if the employee passes a bilingual exam administered by the City as follows. No employee will be compensated for more than one identified bilingual skill (i.e. an employee represented by this unit cannot receive Spanish/English bilingual pay as well as ASL bilingual pay).

Successfully passing the Cooperative Personnel Services (CPS) "Spanish Bilingual Proficiency Test for Peace Officers", with a score of 5 or better. - $250 per month.

OR
Successfully passing the Cooperative Personnel Services (CPS) “Spanish Bilingual Proficiency Test, Social Services” as follows:

Minimum
Spanish/English Social
Services Exam Score
Monthly Bilingual Incentive
3 $150.00
4 $200.00
5 $250.00
OR
Successfully passing the American Sign Language Proficiency Interview (ASLPI):

ASLPI Exam Score Monthly Bilingual Incentive
1 to 2 $150.00
2+ to 3+ $200.00
4 to 5 $250.00
The City Manager shall determine the number of bilingual positions and tier levels needed for each department.

Article 32 - Canine Officers
A. Canine officer assignments are at the sole discretion of the Chief of Police. Selection for canine assignment and removal from such assignment may not be appealed or grieved, unless the removal is done for disciplinary reasons.

B. The Department has sole discretion and authority to establish and/or modify policies and procedures for canine assignments.
16 C. For purposes of developing an amount to compensate K-9 Officers for duties not directly related to law enforcement, and to meet the overtime requirements under the Fair Labor Standards Act, items i through xii in this Article have been used. K-9 duties not directly related to law enforcement, includes all duties and responsibilities needed to maintain a trained K-9, capable of being accepted into a Police K-9 program. This includes feeding and caring for the animal and general conditioning/obedience training. While not specific to police work, this training is necessary to advance the canine to the next step of performing police work. The City does not expect this training be as extensive as that required to professionally "show" a K-9 in competition. However, this training is to maintain a level necessary for acceptance as a competitive hobbyist showing in sanctioned American Kennel Club competition, equivalent to "Open A Class", "C. D. X." designation.

D. Compensation for canine assignment is based upon an agreed time spent performing Dog Handling duties, separate and apart from the duties of a Police Officer, and includes, but is not limited to, feeding, grooming, training, exercising, transporting, obtaining veterinary care, purchasing food and supplies. The time a canine officer is on duty as a Police Officer utilizing the K-9 to assist with law enforcement duties is excluded from such time. This includes regularly scheduled shifts and overtime. The K-9 Officer’s supervisor must authorize the overtime necessary to maintain the Police K-9’s unique skills and abilities related to Police work should the time not be available during an officer's regular shift.
i. This time is estimated to average 3.5 hours per week. ii. Pay for such time is set to 1.5 times the California Minimum Wage. iii. Such pay shall be made as a flat amount per two week pay period. iv. In extraordinary circumstances, any Dog Handling duties which may exceed

3.5 hours in a given week must be authorized by the Chief of Police as at the Dog Handled overtime hourly rate of no more than 1.5 times California Minimum Wage.
v. No additional compensation for K-9 Officer assignments shall be made other than what is set forth in this agreement.
vi. Timekeeping for Dog Handler duties is not required, unless the 3.5 hour per week average is exceeded.
vii. Dog Handler pay, at the flat per pay period amount, does not affect a Police Officer's regular rate of pay for overtime as a Police Officer. viii. To the extent permitted by CaIPERS, Dog Handler pay is included as pay for retirement purposes.
17 ix. Actual cost of dog food, equipment supplies and veterinarian services will be paid by the City through accounts with designated vendors. x. K-9 Officers shall have assigned vehicles. The vehicle shall only be used by the K-9 Officer and may be kept at the Officer's residence, except if needed in an emergency. Restrictions placed on other officers who have an assigned vehicle shall apply to K-9 Officers.
xi. Overtime for Officers with assigned vehicles, including K-9, when called out shall be from the time that they depart their residence until the time they return, unless the call out merges into the officer’s assigned shift. In the event this occurs, compensation ends when the Officer goes off duty at the end of the shift.
xii. The K-9 is the property of the City of Madera, however, upon the retirement of the K-9 from Police work, the Officer shall have the first right to purchase from the City the K-9 at the purchase price of $1.

Article 33 - Sworn Officer Specialty Assignment Incentives Sworn Officers assigned by the Chief of Police in the following assignments will be eligible for an incentive pay equal to 5% of base pay. All appointments will be made for whole pay periods consistent with the City’s pay calendar. Individuals may only receive 1 assignment-based incentive pay.
▪ Field Training Officer (FTO)
▪ Detective, including MADNET, SIU, or similar special unit assignments ▪ Range Master/firearms instructor
▪ Weaponless Defensive Tactics instructor
▪ School Resource Officer
▪ Traffic Division
For any newly eligible incentive pay, upon approval of this Memorandum of Understanding by the City Council, said pay will be effective June 28, 2025, with pay date July 18, 2025.

Officers serving on the County-wide SWAT team will receive an annual allowance to offset the equipment expense and investment of time in this activity. Upon initial assignment, SWAT officers will receive an allowance of $1000.00. Each year thereafter, SWAT officers will receive an allowance of $500.00. The annual allowance will be paid each year in July. If an officer receives the initial SWAT allowance of $1000.00 between January and June of any year, the officer will not be eligible for the annual $500.00 allowance until the following year. Upon adoption of this MOU, current SWAT members will be eligible for the initial $1000.00 allowance.
18 Article 34 - Non Sworn Training Incentive
Property & Evidence Officer, Public Safety Dispatcher, and Records Clerk Training Incentive shall be 5% when actual field training is being conducted for the duration of the training period. The training incentive will be paid for whole pay periods only. No incentive will be paid for periods of less than a whole pay period.

Article 35 - Take Home Vehicle
A take home vehicle program has been established. Take home vehicles shall only be assigned to officers residing within the City limits.

The City and the Association agree that Police Officers may leave their assigned take home vehicle at the Police Department or City corporation yard in lieu of taking the vehicle home. In the case where a vehicle is taken home, the value to the assigned Police Officer equals or exceeds the compensation due for incidental maintenance of the assigned vehicle by the Police Officer.

Detectives assigned to Standby per Article 11 of this MOU may take a designated police vehicle to their place of residence while on the assigned Standby shift as long as the response time from the residence to the City of Madera is forty (40) minutes or less.

Take Home Vehicle reporting as a fringe benefit cost shall comply with IRS requirements.

Article 36 - Minimum Salary Change With Promotion
When promoted from one class to another, there shall be a minimum increase in actual salary. This salary increase will be not less than five (5) percent, but shall not exceed the top step of the new class. Actual salary increase shall be calculated after adding all assignment pay in the position prior to promotion.

Article 37 – Temporary Assignment to Perform Duties of a Higher Classification Permanent employees assigned in writing to perform duties of a higher classification shall receive a five percent (5%) increase, or to the first step of the higher level class, which ever is greater, after working fifteen (15) consecutive days, or 120 hours, in such higher paid class. To be eligible for such pay the employee must assume a majority of the duties and responsibilities of the higher level class, and the assignment must be approved by the City Manager.

Article 38 – Police Officer Trainee Uniform and Academy Benefits For personnel employed as Police Officer Trainees and sponsored at the Basic Post Academy by the City of Madera, the City will purchase all Academy-required uniforms 19 and equipment on the Trainees’ behalf. Should a Police Officer Trainee be hired midAcademy, the City will provide all Academy-required uniforms and equipment not yet purchased; items already purchased are not eligible for reimbursement. While attending the academy, Police Officer Trainees are eligible for the Sworn Personnel uniform allowance to be used for the purchase of required sworn officer uniforms upon Academy graduation.

Article 39 – Daylight Savings Transition Time
For employees working during the Fall Daylight Savings transition when clocks are adjusted back 1 hour, employees will receive pay for the additional hour of work at time and one-half.

For employees working during the Spring Daylight Savings transition when clocks are adjusted forward 1 hour, employees will receive pay for the one hour of time “lost” due to the transition. For example, an employee scheduled to work 12-hours who only has 11- hours of actual work due to the Daylight Savings transition will be paid 1 hour of Daylight Savings Transition time for a total of 12-hours.

Article 40 – Longevity Pay
In recognition of continuous full-time City employment, employees represented by this unit will be eligible for longevity pay as follows. For any employee approved for rehire under the reinstatement provision of the City’s Personnel Rules & Regulations, years of service will be calculated using the adjusted Service Date, calculated as Rehire Date + prior full-time continuous service. This is the same adjusted Service Date used for benefit accrual calculations for reinstated employees.

As this is a new pay upon approval of this Memorandum of Understanding, current employees will be eligible for Longevity Pay the pay period that begins June 28, 2025, with pay date July 18, 2025. When an employee becomes eligible for a new Longevity Pay rate in the future based on years of service, the pay will be effective the first whole pay period following the applicable anniversary date.

Years of
Service
Percent of Base
Salary
10 2.5%
15 5.0%
20 7.5%
Article 41 – Retention Bonus
Employees represented by this unit and employed with the City at the time of paycheck issuance will receive a retention bonus payment in the amount of $1,500 to be paid in the January 16, 2026, and January 15, 2027 paychecks. This provision shall automatically sunset after January 15, 2027.
20 Article 42 - Grievance Procedure
Definition: A grievance is defined as a complaint of an employee or a group of employees concerning the interpretation or application of the provisions of the Memorandum of Understanding or the City Personnel Rules and Regulations.

Step 1: An employee shall first discuss the issue with the immediate supervisor as soon as practicable. This will be done no later than 10 working days from the occurrence or the knowledge of the occurrence of the issue. The supervisor will review the matter and attempt to resolve the issue on a timely basis.

Step 2: If the employee is not satisfied with the response of the immediate supervisor during the informal review, the employee may submit the issue for formal review. This is accomplished by preparing a written request for review stating the specific City policy and/or provision of the applicable MOU that was improperly applied, and stating the specific resolution desired. This written request is to be submitted to the immediate supervisor for review within 5 working days of receipt of the supervisor's response during the informal review. The supervisor has 5 working days to respond to the formal grievance.

Step 3: If not satisfied with the response at Step 2, the employee may request, in writing, the matter be reviewed by the Department Head. This review must be requested within 5 working days of the receipt of the response at Step 2. The Department Head shall schedule a meeting to hear the grievance within 10 working days of receipt and shall provide a written decision within 5 working days of hearing the grievance.

Step 4: If not satisfied with the decision of the Department Head, the employee may request, in writing, the matter be reviewed by the City Manager or designee. The request must be submitted within 5 working days of receipt of the decision at Step 3. The City Manager will provide further review of the issue as appropriate and prepare a written response to the employee within 10 working days of receipt of the written request for review. The decision of the City Manager or designee is final and not subject to further appeal or review.

If the employee fails to respond within the time periods provided, the grievance is withdrawn and is not subject to further review or appeal. If City management fails to respond within the time periods provided, the employee may proceed to the next step in the process. The City and the employee may mutually agree to extend the time periods 21 discussed above or may agree to waive Steps 1-3 when the issue involves staff from more than one department or when the subject of the grievance is not within the jurisdiction of the supervisor or Department Head.

Article 43 - Corrective/Disciplinary Actions
Corrective/Disciplinary Action may be taken against any regular employee of the City up to and including termination of employment when employee performance or behavior is determined to be below expectations desired or outside the standards of the work environment. The City will administer a progressive discipline approach up to and including termination of employment. However, the City reserves the right to determine the form of discipline to be imposed based on several factors, including but not limited to, the severity and frequency of the cause of action as well as the employment history of the employee.

Grounds for Corrective Disciplinary Action
Poor performance or any violation of a City rule, regulation, policy, procedure, or ordinance may require Corrective/Disciplinary Action. The poor performance or violation may involve a single incident or a series of infractions. In this regard, acts which may be the basis for action up to and including termination of employment include, but are not limited to, the following:

Fraud in securing employment
Incompetence
Inefficiency
Inexcusable neglect of duty
Insubordination
Dishonesty
Unauthorized absence Without leave
Conviction of a felony or conviction of a misdemeanor involving moral turpitude Continued or flagrantly discourteous treatment of the public or another employee Improper political activity
Misuse or theft of City property
Violation of City rules, regulations, policies, procedures or ordinances 22 Other failure of good behavior either during or outside of duty hours which is of such a nature that it causes discredit to the City or an employee's employment or creates a conflict of interest
Falsifying, and/or unauthorized removal or- destruction of City records Unauthorized possession of firearms or explosives
Harassment (sexual or otherwise) of another employee or member of the public Gambling on duty or while on City property
Either (a) the sale, purchase, transfer, possession, or consumption of alcoholic beverages or illegal drugs or (b) the use of drugs which impair the senses or the ability to perform the job during normal working hours or on City premises Excessive tardiness
Failure to properly report absence
Types of Corrective/Disciplinary Action
Corrective/Disciplinary Action normally progresses from the least to the most severe action. However, some available actions may be bypassed depending upon the severity of the infraction. Nothing in this section shall be interpreted as restricting the City's right to take Corrective/Disciplinary Action, including the immediate placement of an employee on Administrative Leave with pay, if in the sole discretion of the City, doing so would prevent the disruption of City services or potential harm to others.

It is recognized that many problems not directly associated with an employee's job can have an effect on job performance. In such situations, the City may believe that an employee may benefit from professional assistance outside the work place and may require an employee to consult with the Employee Assistance Program as part of the Corrective/Disciplinary Action process.

The following actions may be taken in an effort to achieve improved job performance or modify inappropriate work-related behavior.

Counseling: An informal discussion with an employee designed to clarify and remedy unacceptable behavior or performance. This discussion may include the clarification of standards and a review of performance or behavior that is determined to be below standard. This action is documented by the immediate supervisor for future reference and is not subject to appeal.
23 Retraining: A documented effort to achieve appropriate performance or conduct when an employee's lack of skill or knowledge is determined to be the cause of the problem. This action is documented by the immediate supervisor for future reference and is not subject to appeal.

Oral Reprimand: A formal discussion with an employee about performance or conduct problems and City expectations and requirements. This action is documented by the immediate supervisor for future reference and is not subject to appeal.

Disciplinary Suspension: An involuntary absence without pay for a period up to 30 calendar days. Suspension may be caused by one grave offense, but it more often occurs due to an accumulation of various offenses. (Note: Disciplinary suspensions from paid status for periods of less than one week are not applicable to employees classified as exempt for the purposes of the Fair Labor Standards Act unless they are imposed for infractions of safety rules of great significance.)
Disciplinary Salary Reduction: A reduction in pay from the employee's current step within the assigned salary range to any lower step within the same salary range.

Disciplinary Demotion: A change in status from a position in one classification to a position in a classification with a lower maximum salary.

Termination: Removal from City service. Removal may be caused by one grave offense, but it more often occurs due to an accumulation of various offenses. Termination is seldom used for a first offense unless the Violation is so serious that no other response is appropriate.

Prior to the imposition of Corrective/Disciplinary action in the form of suspension, disciplinary salary reduction, demotion or termination, a written notice of the intended disciplinary action will be served on the employee. Such notice shall be served upon the employee personally or by mail and shall include a statement of the nature of the intended disciplinary action, a statement of the causes, a statement of the acts or omissions upon which the causes are based, a copy of the documents or material upon which the actions is based, a statement advising the employee of rights to respond to the notice before disciplinary action is taken, a statement advising the employee that if Corrective/Disciplinary Action is imposed, they may appeal to Civil Service Commission.

Employees wishing to respond to the notice of intended disciplinary action must make a request to the City Manager within 5 normal business days of the notice being served.

The employee may respond either orally or in writing. The employee may be represented by another person in presenting his/her response. The individual representing the employee may not be someone directly involved with the employee’s immediate working 24 environment unless this individual is an official representative of the employee group.

The City Manager may amend, modify or revoke any or all of the pending charges including the recommended disciplinary action if there are mitigating circumstances.

If the employee wishes to appeal any action imposed by the City Manager, the employee may file a written notice of appeal in response to the imposed action. A written notice to appeal must be filed with the Director of Human Resources within 10 working days from the effective date of the disciplinary action. The notice of appeal shall contain statements of fact, which would support the rescission or amendment of the imposed disciplinary action. Failure to file a written notice of appeal within this specified time period shall be deemed a waiver of any right to appeal the action taken. No exceptions to this failure to file time period shall be permitted.

Article 44 - Pay Date
Pay dates shall remain the same as they are currently.

Article 45 - Mileage Reimbursement
For authorized use of an employee's vehicle, the employee will be reimbursed per mile at the current IRS rate. A valid California driver’s license and insurance coverage is required.

Article 46 - Layoffs
In the event that the City anticipates a layoff of employees within the Association, the City will give the Association written notice of its intention to lay off. Within five (5) days of this notice either party may, by serving notice to the other party, reopen this agreement to negotiate a decrease in salary and benefits as a cost savings (in an effort to avoid a layoff). Nothing in this section relinquishes the City’s exclusive right to lay off employees in the Association if this agreement is reopened and parties fail to reach a mutually acceptable agreement to avoid a layoff.

Article 47 - Notice of Future Meet & Confer
Other than provided in the Openers Article below, if the Madera Police Officers' Association desires to meet and confer with representatives of the City of Madera concerning improvements or changes in wages, hours, or other conditions of improvements for the employee/members represented by the Association, the Association shall serve upon the City Manager a written request to open negotiations following the signing of this Memorandum of Understanding. Said request shall contain all of the changes in wages, hours, conditions of employment proposed by the Association to take effect on or after July 1, 2025. Not withstanding the above, City shall provide to the leadership of the MPOA a copy of the Annual Valuation Report that City receives related to the Safety and/or Miscellaneous Employees’ or Employer’s CalPERS retirement contributions within two weeks of receipt thereof. 25 Article 48 - Separability
It is understood and agreed that this Memorandum of Understanding is subject to all current and future Federal and State laws and regulations and the provisions hereof shall be effective and implemented only to the extent permitted by such law. If any part of this MOU is in conflict with, or inconsistent with, such applicable provisions of Federal or State laws or regulations, or is otherwise held to be invalid or unenforceable by any court or tribunal of competent jurisdiction, such prior provision shall be suspended and superseded by such applicable laws and regulations, and the remainder of this MOU shall not be affected thereby and shall remain in full force and effect.

Article 49 - Openers
In addition to other items specified in this agreement for meet and confer and discussion during the term of the agreement there shall be openers for the following (#5 shall be a Meet and Consult item):

1. Personnel Codes, Rules & Regulations - During the term of the agreement there shall be an opener to meet and confer regarding potential changes in the Municipal Code and Resolutions dealing with Personnel Rules and Regulations and other personnel related administrative policies and practices.

2. Mandated Changes in the Employee/Employer Relationship - To meet and confer on any mandates that would change the rules for Employee/Employer Relations.

3. Social Security - To meet and confer on this issue should Social Security be mandated for City employees.

4. In the event that the City determines that a reduction in force is necessary in this unit during the course of this agreement, the City agrees to solicit fiscal alternatives from the MPOA before implementing a reduction in force .

Article 50 – Term
This Memorandum of Understanding shall be effective July 2, 2025, unless otherwise noted; apply to those employed by the City on the date ratification has been completed by both the Association and the City; and shall remain in full force and effect through June 30, 2027.

It shall continue in full force and effect from day to day thereafter until modified by mutual agreement of the City of Madera and MPOA.
26 Signatures

REPRESENTATIVES OF THE MADERA POLICE OFFICERS' ASSOCIATION Blake Short, MPOA President Date

MANAGEMENT REPRESENTATIVE OF THE CITY OF MADERA
Arnoldo Rodriguez, City Manager Date
Exhibit A: MPOA Salary Schedule
1 Job Title Range
Bi-Weekly Pay Rate

A B C D E F
Effective 6/28/2025
Crime Analysis Technician 306 $1,823.55 $1,915.14 $2,010.86 $2,111.32 $2,216.50 $2,327.59 Police Corporal 383 $2,677.41 $2,811.55 $2,952.18 $3,099.32 $3,254.73 $3,417.23 Police Officer I 363 $2,423.32 $2,544.46 $2,671.50 $2,805.05 $2,945.68 $3,092.82 Police Officer II 373 $2,547.41 $2,674.46 $2,808.59 $2,948.64 $3,096.37 $3,251.18 Police Officer Trainee 333 $2,086.50 $2,191.09 $2,300.41 $2,415.64 $2,536.18 $2,663.23 Police Sergeant 426 $3,317.96 $3,484.00 $3,658.32 $3,840.91 $4,032.96 $4,234.46 Property & Evidence Officer 296 $1,734.91 $1,821.77 $1,912.77 $2,008.50 $2,108.96 $2,214.14 Public Safety Dispatcher 294 $1,717.77 $1,803.46 $1,893.86 $1,988.41 $2,087.68 $2,192.27 Records Clerk 270 $1,523.96 $1,600.18 $1,679.95 $1,764.46 $1,852.50 $1,945.27 Effective 6/13/2026
Crime Analysis Technician 306 $1,860.02 $1,953.44 $2,051.08 $2,153.55 $2,260.83 $2,374.14 Police Corporal 383 $2,730.96 $2,867.78 $3,011.23 $3,161.31 $3,319.82 $3,485.57 Police Officer I 363 $2,471.79 $2,595.34 $2,724.93 $2,861.15 $3,004.60 $3,154.68 Police Officer II 373 $2,598.36 $2,727.95 $2,864.76 $3,007.61 $3,158.29 $3,316.21 Police Officer Trainee 333 $2,128.23 $2,234.91 $2,346.42 $2,463.95 $2,586.91 $2,716.49 Police Sergeant 426 $3,384.32 $3,553.68 $3,731.49 $3,917.73 $4,113.62 $4,319.15 Property & Evidence Officer 296 $1,769.61 $1,858.21 $1,951.03 $2,048.67 $2,151.14 $2,258.42 Public Safety Dispatcher 294 $1,752.13 $1,839.52 $1,931.74 $2,028.18 $2,129.44 $2,236.12 Records Clerk 270 $1,554.43 $1,632.19 $1,713.55 $1,799.74 $1,889.55 $1,984.18

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Memorandum of Understanding (MOU) with Law Enforcement Mid Management (LEMM) RECOMMENDATION:

It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and LEMM effective July 2, 2025, through June 30, 2027 SUMMARY:

The existing MOU with LEMM expires June 30, 2025. Representatives of the City and LEMM met and conferred in good faith through the collective bargaining process and have reached agreement on the terms of a new MOU. In summary, the proposed agreement includes the following key terms.
▪ Duration: 2-year term
▪ Salary: 3% Cost-of-living adjustment (COLA) July 2025 and 2% COLA July 2026 ▪ Health Benefits: City contribution will be equal to the Core+Dental+Vision premiums for the duration of the agreement
▪ Longevity: 3-tier longevity program based on years of full-time City service ▪ Paid Holidays: adds Juneteenth as a recognized City holiday ▪ Uniform Allowance: increased uniform allowance for both sworn and non-sworn employees
▪ Retention Bonus: $1,500 lump sum for each employee in January 2026 and January 2027 DISCUSSION:

The City was represented in labor relations by Mr. Che Johnson of Liebert Cassidy Whitmore. City representatives have met with LEMM representatives to discuss the terms of a successor MOU.

Council Meeting of: July 2, 2025
Agenda Number: _______ B-4
At this time, the parties have reached agreement on the terms to be contained in the new MOU.

The proposed MOU is provided as an attachment in full, and includes the following changes from the previous MOU in summary.

Core Economic Package
▪ Term: 2 years, effective upon adoption by the City Council July 2, 2025, through June 30, 2027.
▪ Salary:

1. Employees will receive a three percent (3%) COLA effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025.

Ancillary Items
In addition to the Core Economic Package, the City and LEMM have agreed to the following ancillary items specific to the pay and benefits received by employees represented by LEMM. ▪ Juneteenth Holiday: Juneteenth will be a recognized City holiday with business offices closed.
▪ Uniform Allowance: Uniform allowance for both sworn and non-sworn employees has been increased by $1,000. Uniform allowance is paid per pay period, with the new rates shown in Table 2.

Table 2: LEMM Uniform Allowance
Personnel Status Annual Pay Period
Sworn $1,750 $67.31
Non-sworn $1,530 $58.85
Clarification Items
▪ Bereavement Leave: Language has been updated to comply with current California law regarding the duration of bereavement leave (up to 5 days). Language has also been added to comply with requirements for reproductive loss leave. ▪ Family Sick Leave: Language has been added to comply with California law regarding the ability to use Family Sick Leave for a Designated Person who may not be a blood or legal relation.
▪ Health Benefit Contribution: When an employee is terminated for cause or convenience by the City, health benefit contributions will be continued for the current benefit month regardless of paid status.

FINANCIAL IMPACT:

For LEMM, payroll expensing is approximately 81% to the General Fund, with remaining costs attributed to Measure K.

Table 3: Estimated Costs for Proposed MOU (rounded to nearest dollar) Compensation Element Estimated Cost Source of Funds
Year 1: Fiscal Year 2025/26
Core Economic Package $81,433 Operating Budget
Lump Sum Payments $9,400 Undesignated General Fund Balance Ancillary Items $7,467 Operating Budget
Total Year 1 $98,310
Year 2: Fiscal Year 2026/27
Core Economic Package
Recurring from Year 1 $81,443 Operating Budget
Additional Year 2 $23,656 Operating Budget
Lump Sum Payments $9,400 Undesignated General Fund Balance Ancillary Items $7,467 Operating Budget
Total Year 2 $121,966
Cumulative Contract Cost $220,276
ALTERNATIVES:

ATTACHMENTS:

1. Resolution
a. Exhibit A: Memorandum of Understanding between the City and LEMM RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND LAW ENFORCEMENT MID MANAGEMENT EFFECTIVE JULY 2, 2025, THROUGH JUNE 30, 2027
WHEREAS, the City of Madera (City) and Law Enforcement Mid Management (LEMM) previously entered into a Memorandum of Understanding (MOU) that will terminate June 30, 2025; and
WHEREAS, the City and representatives of LEMM have met and conferred in good faith regarding terms and conditions of a successor MOU; and
WHEREAS, the parties have reached agreement on a successor MOU regarding wages, hours, and terms and conditions of employment for positions represented by LEMM.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Memorandum of Understanding between the City of Madera and Law Enforcement Mid Management, a copy of which is attached hereto as Attachment A and incorporated herein, is approved.

3. The City Manager is authorized to execute the Memorandum of Understanding on behalf of the City.

5. This resolution is effective immediately upon adoption. ********************
Exhibit A: Memorandum of Understanding between the City and LEMM i

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF MADERA
AND

THE LAW ENFORCEMENT

MID MANAGEMENT GROUP
Effective July 2, 2025, to June 30, 2027
ii

TABLE OF CONTENTS
Article 1 – Introduction................................................................................................................... 1 Article 2 – Full Understanding ........................................................................................................ 1 Article 3 – Discrimination................................................................................................................ 1 Article 4 – Employee and Employer Rights..................................................................................... 1 Article 5 – Salaries and Benefits...................................................................................................... 2 Article 6 – Holidays ......................................................................................................................... 3 Article 7 – Bereavement Leave ....................................................................................................... 4 Article 8 – Vacation......................................................................................................................... 5 Article 9 – Educational Reimbursement Plan ................................................................................. 5 Article 9.5 – Education Incentive .................................................................................................... 5 Article 10 – Bilingual Incentive ....................................................................................................... 6 Article 11 – Uniforms...................................................................................................................... 6 Article 12 – Body Armor & Safety Equipment ................................................................................ 7 Article 13 – Retirement................................................................................................................... 7 Article 14 – Deferred Compensation Plan ...................................................................................... 8 Article 15 – Sick Leave..................................................................................................................... 9 Article 16 – Family Sick Leave ......................................................................................................... 9 Article 17 – Insurance Benefits..................................................................................................... 11 Article 18 – Temporary Assignment to Perform Duties of a Higher Classification....................... 12 Article 19 – Grievance Procedure ................................................................................................. 12 Article 20 – Corrective/Disciplinary Actions................................................................................. 13 Article 21 – Pay Date..................................................................................................................... 17 Article 22 – Mileage Reimbursement ........................................................................................... 17 Article 23 – Openers ..................................................................................................................... 17 Article 24 – Separation.................................................................................................................. 17 Article 25 – Term of MOU............................................................................................................. 18 Article 26 – Reclassification / Employee Initiated ........................................................................ 18 Article 27 – Longevity Pay............................................................................................................. 18 Article 28 – Retention Bonus........................................................................................................ 19 1 ARTICLE 1 – INTRODUCTION
The duly authorized representatives of the City of Madera, hereinafter referred to as the City and the Law Enforcement Mid Management Group, hereinafter referred to as the Group, having met and conferred in good faith, do hereby jointly prepare and execute this Memorandum of Understanding (MOU).

It is the purpose of this MOU to affirm, promote and provide for harmonious relations, cooperation and understanding between the City and the employees covered by the agreement. It is also intended to provide an equitable means of resolving any misunderstanding or differences, which may arise regarding wages, hours and other terms and conditions of employment.

Group members shall include: Police Commander, Police Lieutenant, Executive Secretary to the Chief of Police, Police Office Supervisor, and Police Auxiliary Services Supervisor
ARTICLE 2 – FULL UNDERSTANDING
This MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other existing understanding or agreement by the parties whether formal or informal, regarding any such matters are hereby terminated in their entirety.

This MOU shall govern in case of conflict with provisions with existing City and Department rules, regulations and ordinances pertaining to wage, hours and other terms and conditions of employment. Otherwise existing City and Department rules, regulations and ordinances shall be effective and the City Council retains its power to legislate or take other appropriate action not in conflict with the MOU.

ARTICLE 3 – DISCRIMINATION
Employees or prospective employees shall not be employed, promoted, discharged or in any way favored, disadvantaged or discriminated against in any respect because of age, race, creed, color, national origin, sex, political opinion or affiliation or association membership or activity.

ARTICLE 4 – EMPLOYEE AND EMPLOYER RIGHTS
The parties hereto agree that this Memorandum of Understanding does not, in any manner, abridge, modify or restrict the rights and prerogatives of the employees and the City as set forth in Resolution #4775 of the City of Madera and by this reference, said resolution is incorporated herein as though set forth in full.

It is further understood and agreed that the City retains all its powers and authority to manage municipal services and the work force performing those services. 2 It is agreed that during the terms of this MOU the City shall not be required to meet and confer on matters which are solely a function of management, including but not strictly limited to:

1. Determining and modifying the organization of City government and its constituent work units.

2. Determining the nature, standards, levels and mode of delivery of services to be offered to the public.

3. Determining the methods, means and the numbers and kinds of personnel by which services are to be provided.

4. Determining whether goods or services shall be made or provided by City, or shall be purchased, or contracted for.

5. Directing employees, including scheduling and assigning work, work hours, and overtime.

6. Establishing employee performance standards and requiring complete compliance therewith.

7. Discharging, suspending, demotion, reducing in pay, reprimanding, withholding salary increase and benefits, or otherwise discipline employees, subject to the requirements of applicable law.

8. Relieving employees from duty because of lack of work or lack of funds or other legitimate reasons.

9. Implementing rules, regulations, and directives consistent with law and specific provisions of this MOU.

10. All city rights formerly or presently claimed or vested in the City on the effective date of this MOU, even though not specifically set forth above, are retained by the City unless clearly and explicitly modified or restricted in this MOU.

ARTICLE 5 – SALARIES AND BENEFITS
Effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025, employees represented by this unit and employed by the City will receive a 3% base wage increase.
3 Effective the pay period beginning June 13, 2026, with paycheck date July 3, 2026, employees represented by this unit and employed by the City will receive a 2% base wage increase.

The salary schedule attached as Exhibit A reflects the salary plan that will be effective upon implementation of the base wage increases on each effective date noted above.

A regular work week shall consist of 40 hours. These hours shall be scheduled by the City but shall not violate applicable State of California Labor Codes or existing Personnel Rules and Regulations. Employees in this unit may work a 4/10 schedule upon recommendation of the Chief of Police and approval of the City Manager.

Employees approved to work a 4/10 schedule will work a set 4-day work week; the day off pattern will not fluctuate unless a new 4/10 schedule is requested and approved.

All positions in the Law Enforcement Mid-Management Bargaining Unit are exempt from Overtime under either the ‘Executive,’ ‘Professional,’ or ‘Administrative’ exemption under the Fair Labor Standards Act (FLSA). In recognition of the fact that overtime is an expected and normal part of the duties of these classes, without the benefit of overtime pay or compensatory time off, five days (40 Hours) of Administrative Leave will be credited on the books at the beginning of a fiscal year. This leave may not be carried over or cashed out and shall be taken under the same conditions as vacation leave. It is recognized that such time is not intended to provide an hour for hour or greater leave for actual hours worked, over those scheduled.

ARTICLE 6 – HOLIDAYS
The following holidays are recognized as 8-hour paid holidays: New Year’s Day, Labor Day, Martin Luther King’s Day, Indigenous Peoples’ Day, President’s Day, Veteran’s Day, Thanksgiving Day, Memorial Day, Day After Thanksgiving, Independence Day, Christmas Day and Juneteenth.

The following holidays are recognized as 4-hour paid holidays: Good Friday and Winter Holiday (the last day prior to Christmas Day or New Year’s Day).

The parties agree that to be eligible to receive a paid holiday, the employee must be in a paid status on the scheduled work day either immediately preceding the identified holiday or on the scheduled work day immediately following the identified holiday.

Consistent with Personnel Rule IX Section 12, a new employee is not entitled to receive a paid holiday until he/she has actually worked for the City of Madera in a full time capacity for at least 1 scheduled work day.

For employees working a 4/10 work schedule, if a City-paid holiday falls on the employee’s regularly scheduled day off, the holiday is shifted one workday within the same pay period. For example, if an employee’s regular day off is Monday and a Citypaid holiday falls on Monday, then the holiday would be shifted to Tuesday. Likewise, if 4 an employee’s regular day off is Friday and a City-paid holiday falls on Friday, then the holiday would be shifted to Thursday.

If an employee’s regularly scheduled work hours exceed the number of hours provided by the City as paid holiday, the employee will be required to either work or use personal time to make-up the difference between scheduled work hours and paid holiday hours.

In addition to the City observed holidays outlined above, employees in this unit will receive floating holiday leave hours. Said leave hours shall be credited to the employee on July 1 of each fiscal year, may not be carried over or cashed out, and shall be taken under the same conditions as vacation leave. Employees with 5-9 years of full time continuous service with the City of Madera as of July 1 of each year shall be credited with 20 hours of floating holiday leave. Employees with 10 or more years of full time continuous service with the City of Madera as of July 1 of each year shall be credited with 40 hours of floating holiday leave.

ARTICLE 7 – BEREAVEMENT LEAVE
In the event of the death of the employee’s parent, spouse, registered domestic partner, or child, employee shall be eligible for paid non-chargeable leave up to a maximum of three (3) days for in-state relatives and five (5) days for out-of-state relatives.

Employees granted bereavement leave for a parent, spouse or child shall be paid for work hours regularly scheduled only but not worked. Employee may request use of other leave (vacation, sick or floating holiday) if additional time off is desired in excess of three (3) days.

When a death occurs in the immediate family of an employee, the employee shall be granted up to five (5) days leave for the death. Such time will be charged to sick leave, vacation leave, administrative leave or floating holiday at the employee’s discretion. The immediate family is defined as current spouse, registered domestic partner, child, parent, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law and grandparents.

In accordance with government code 12945.6, employees employed for 30 days or more with the City may take up to five (5) days of leave for a reproductive loss event.

If an employee does not have any accrued leave time, they may be approved for unpaid leave.
5 ARTICLE 8 – VACATION
Group employees earn vacation credits dependent upon the number of years of service with the City for each pay period an employee is in a paid status at least 50% or more of the period. All accrued vacation is paid to a Group member upon retirement, resignation or termination.

COMPLETED YEARS = NUMBER HOURS RECEIVED PER PAY PERIOD
0 thru 4 yrs. = 3.6923 hrs. per pay period.
5 thru 9 yrs. = 4.6156 hrs. per pay period.
10 thru 14 yrs. = 5.5384 hrs. per pay period.
15 thru 19 yrs. = 6.1538 hrs. per pay period.
20 plus years = 6.4615 hrs. per pay period.

In addition, each employee shall receive the date known as the “employee anniversary date” as a vacation day. This day shall be added to vacation time at a straight time rate.

Credit for the day will not be given until the employee’s anniversary date has passed during the current fiscal year.

Vacation may be used after completing six months of continuous service. The maximum employees in this group are allowed to accumulate is 360 hours.

Each employee may receive compensation in lieu of up to 40 hours of vacation each fiscal year. To be eligible for compensation an employee must have a minimum vacation balance of 120 hours and utilized as actual time off 40 hours of vacation.

ARTICLE 9 – EDUCATIONAL REIMBURSEMENT PLAN
For job related educational programs approved by the Police Chief and a minimum passing grade of “C” the following reimbursement schedule is applicable:

1. No mileage allowed.

2. Books: 100%

3. Tuition: 100%
The 100% reimbursement is limited to a total of not more than $2,400 per fiscal year.

Reimbursement requests must be submitted to the Human Resources department no later than 45 days after the completion of the course.

ARTICLE 9.5 – EDUCATION INCENTIVE
Employees in this unit will be eligible for education incentive pay as follows. All incentives will be effective the first whole pay period following attainment of the incentivized achievement.
6 All Sworn personnel will be eligible for an education certificate incentive as follows:

The Educational / POST incentives – “Compounded”:

5.0% BA/BS Degree from an accredited institution (this incentive will be effective the pay period beginning 9/15/18 and will not be paid retro for any period where a degree was held prior to that date)

2.5% Management POST Certificate

2.5% Completion of FBI National Academy
All Non-Sworn personnel will be eligible for an education certificate incentive as follows:

The Educational / POST incentives – “Compounded”:

2.5 % POST Certificate

2.5 % 60 college units with a grade of C or better from an accredited institution

5.0 % BA or BS Degree from an accredited institution
Completion of a four (4) year degree (BA or BS) in Criminology, Public Administration, Political Science, Administration of Justice, Organizational Development or other degrees subject to the sole discretion of the City, from an academic institution accredited by the recognized college/university accrediting agency will be granted educational incentive.

ARTICLE 10 – BILINGUAL INCENTIVE
A Group employee is eligible to earn pay above his normal pay if he/she is able to pass a bilingual (Spanish/English) exam administered by the City and based on the following testing from CPS HR Consulting:

Exam Name
Minimum
Score Tier
Monthly
Incentive Pay
Spanish Bilingual Proficiency Test for Peace Officers 5 III $250.00 Spanish Bilingual Proficiency Test, Social Services 3 I $150.00 Spanish Bilingual Proficiency Test, Social Services 4 II $200.00 Spanish Bilingual Proficiency Test, Social Services 5 III $250.00 The City Manager shall determine the number of bilingual positions and tier levels needed for each department.

ARTICLE 11 – UNIFORMS
The Chief of Police has the authority to require wearing of a uniform. The Police Commander, Police Lieutenant, Police Office Supervisor, and Police Auxiliary Services Supervisor are required to wear or maintain a uniform and shall be eligible for an annual 7 uniform allowance. To help alleviate the tax implications of receiving the uniform allowance as a lump sum, the allowance will be paid on a per paid period basis.

Sworn Officers $1,750.00
Designated Non-Sworn $1,530.00
In order to avoid any financial impact, the City may purchase the uniforms for employees hired during the second half of a fiscal year and be reimbursed by that employee within six (6) months.

ARTICLE 12 – BODY ARMOR & SAFETY EQUIPMENT
All sworn personnel will be responsible for maintenance and replacement of their body armor. The City provides the first vest for new hires into the Police Department, with all replacement vests to be provided by the employee.

With the exception of bullet-proof vests/body armor, the City will provide all sworn officers with a weapon, holster and ammunition as specified by the Police Chief. All items of “safety equipment” provided by the City are property of the City and shall be maintained in good working order by the sworn officer. Employees shall turn in City provided and City owned items upon separation from employment.

ARTICLE 13 – RETIREMENT
The City of Madera is a member of the California Public Employees’ Retirement System (CalPERS). The specific retirement benefits each employee receives are governed by the contract between the City and CalPERS as well as the Government Code. Any employee contributions for the plans outlined below will be made as a pre-tax deduction in accordance with applicable tax law. Employees shall pay for the employee’s contribution to the 1959 Survivor Benefit.

Tier I Formula: 3% @ 55 with the retirement calculation based on average 3 year final compensation for all employees who first worked for the City of Madera on or after April 21, 2012 and before January 1, 2013 OR employees employed on or after January 1, 2013 who have been members of CalPERS or a CalPERS reciprocal agency within 6 months of the date of hire. The City will pay the Employer Contribution. Employees will pay 4% towards the Employee Contribution, with the City paying the remaining 5% of 8 the Employee Contribution as Employer Paid Member Contributions (EPMC) effective the first whole pay period following adoption of this MOU by City Council.

Miscellaneous Employees
Classic Formula: 2.5% @ 55 with the retirement calculation based on single highest year for all employees who first worked for the City of Madera prior to October 20, 2012.

The City will pay the Employer Contribution. Employees will pay 3.375% towards the Employee Contribution, with the City paying the remaining 4.625% of the Employee Contribution as Employer Paid Member Contributions (EPMC) effective the first whole pay period following adoption of this MOU by City Council.

Employees will pay 3.375% towards the Employee Contribution, with the City paying the remaining 3.625% of the Employee Contribution as Employer Paid Member Contributions (EPMC) effective the first whole pay period following adoption of this MOU by City Council.

The City shall provide to the leadership of the LEMM a copy of the Annual Valuation Report that City receives related to the Safety and/or Miscellaneous Employees’ or Employer’s CalPERS retirement contributions within two weeks of receipt thereof.

ARTICLE 14 – DEFERRED COMPENSATION PLAN
Currently the City pays an amount equal to 4.2% of the Non-Safety employees’ gross salary into a Deferred Compensation Plan (the 4.2 % may be rounded up or down). The City does not contribute this amount for the CalPERS Safety employees. 9 ARTICLE 15 – SICK LEAVE
Sick leave, with pay, accrues at the rate of 3.6923 hours per pay period for each period an employee is in a paid status at least 50% or more of the period. Rules governing sick leave use and eligibility are noted in the City of Madera Personnel Rules and Regulations manual.

Sick Leave Cash-out: Employees who are members of the Law Enforcement Mid Management Group may cash-out per the following:
b.) YRS OF SERVICE SICK LEAVE CASH-OUT
5 7.5%
7 10.5%
10 15.0%
15 22.0%
20 30.0%
The cash-out conversion pertains only to retirements and positive separation. Negative termination’s (discharge) are not eligible.

An employee has the option to convert 100% of the remaining sick leave upon retirement to PERS time-in-service.

ARTICLE 16 – FAMILY SICK LEAVE
Sick leave may be used up to the limit of seventy-two hours each calendar year:

1. For the diagnosis, care, or treatment of an existing health condition or preventative care for an employee’s family member, including:

1.1.Child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis.)

1.2.Spouse or Registered Domestic Partner
10 1.3.Parent (including biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.)

1.4.Grandparent

1.5.Grandchild.

1.6.Sibling.

1.7.Designated Person (employee may designate one designated person per 12-month period)

2. To obtain any relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate certification of the need for such services:

2.1.A temporary restraining order or restraining order.

2.2.Other injunctive relief to help ensure the health, safety or welfare of themselves or their children.

2.3.To seek medical attention for injuries caused by domestic violence, sexual assault, or stalking.

2.4.To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault, or stalking.

2.5.To obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking.

2.6.To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.

Such a leave is a part of Sick Leave accrual, not in addition to the annual accrual of Sick Leave. All conditions and restrictions placed by the City upon the use by an employee of sick leave to himself or herself shall apply to the use by an employee of sick leave to attend to an illness of his or her identified family member.

All other provisions for use of Sick Leave by the employee also apply to Family Sick Leave use. This includes, but is not limited to, the Sick Leave section of the Personnel Rules and Regulations.
11 ARTICLE 17 – INSURANCE BENEFITS
The City shall provide a monthly benefit dollar amount for each employee to purchase at a minimum employee only medical, dental, and vision coverage. The pay period equivalent of the benefit dollars will be paid each pay period an employee is in a paid status 50% or more of the period when eligible to participate in the health insurance plan. All employees receiving the benefit dollars will be required to participate in the premium conversion component of the IRS Section 125 plan at no cost to the employee.

The number of people the employee elects to enroll in the medical plan determines the amount of benefit dollars provided. If the cost the employee benefit elections are less than the benefit dollars provided the remainder will be added to the employee check. If the cost of the employee benefit elections is greater than the benefit dollars provided, then the remainder will be deducted from the employee check. Employees can waive participation in the health insurance plan if they provide evidence of other coverage and such a waiver of coverage does not increase the premium charged by the carriers.

Employees who waive coverage will receive $450 per month.

The City reserves the right to determine the carriers and will seek input from the bargaining units regarding plan design of the standard benefits and possible voluntary optional benefits. Optional benefits include, but are not limited to, dependent coverage and participation in flexible spending accounts.

To comply with Internal Revenue Service (IRS) Regulations for “Eligible Opt Out Arrangements” under the Section 125 plan, Employees who seek to waive health benefits coverage must provide a copy of their insurance card demonstrating other coverage or provide sufficient plan information as determined by the City’s Human 12 Resources Department such as the carrier and group number of the plan. Additionally, to meet IRS requirements, employees must attest to the fact that the plan they have that allows them to waive participation in the City’s plan meets Minimum Essential Coverage (MEC) requirements of the Affordable Care Act and that all members of their tax family have coverage that meets MEC requirements. Such waiver and attestation shall be captured on forms provided by the Human Resources Department. There is not intent of the parties to convey requirements more stringent than those required by the Affordable Care Act and/or the IRS Regulations.

Plan design of the health care coverage (medical, dental and vision) will remain the same as provided in the previous MOU. However this group agrees to the City proposal to change the plan design, as presented, when such action can be taken for all bargaining units. Current and proposed health care benefits are defined in greater detail in the summary of benefits and evidence of coverage booklet for each carrier/plan.

ARTICLE 18 – TEMPORARY ASSIGNMENT TO PERFORM DUTIES OF A HIGHER

CLASSIFICATION
Permanent employees assigned in writing to perform duties of a higher classification shall receive a five percent (5%) increase, or to the first step of the higher level class, whichever is greater, after working fifteen (15) consecutive days, or 120 hours, in such higher paid class. To be eligible for such pay the employee must assume a majority of the duties and responsibilities of the higher level class, and the assignment must be approved by the City Manager.

ARTICLE 19 – GRIEVANCE PROCEDURE
Definition: A grievance is defined as a complaint of an employee or a group of employees concerning the interpretation or application of the provisions of the Memorandum of Understanding or the City Personnel Rules and Regulations.

A grievance does not include concerns or complaints whereby the solution would require the exercise of legislative power such as the adoption or amendment of a resolution, rule, regulation or policy established by legislative or judicial bodies other than the City Council; concerns or complaints regarding disciplinary action of an employee who has appeal rights as expressed in the MOU or City Rules and Regulations; and/or concerns or complaints whereby the solution is within the scope of representation subject to the meet and confer process.
13 Step 1: An employee shall first discuss the issue with the immediate supervisor as soon as practical and in any event no later than 10 working days from the occurrence or the knowledge of the occurrence of the issue. The supervisor will review the matter and attempt to resolve the issue on a timely basis.

Step 2: If the employee is not satisfied with the response of the immediate supervisor during the informal review, the employee may submit the issue for formal review. This is accomplished by preparing a written request for review stating the specific City policy and/or provision of the applicable MOU that was improperly applied and stating the specific resolution desired. This written request is to be submitted to the immediate supervisor for review within 5 working days of receipt of the supervisor’s response during the informal review. The supervisor has 5 working days to respond to the formal grievance.

The City Manager will provide further review of the issue as appropriate and prepare a written response to the employee within 10 working days of receipt of the written request for review. The decision of the City Manager or designee is final and not subject to further appeal or review.

If the employee fails to respond within the time periods provided, the grievance is withdrawn and is not subject to further review or appeal. If City management fails to respond within the time periods provided, the employee may proceed to the next step in the process. The City and the employee may mutually agree to extend the time periods discussed above or may agree to waive Steps 1-3 when the issue involves staff from more than one department or when the subject of the grievance is not within the jurisdiction of the supervisor or Department Head.

ARTICLE 20 – CORRECTIVE/DISCIPLINARY ACTIONS
Corrective/Disciplinary Action may be taken against any regular employee of the City up to and including termination of employment when employee performance or behavior is determined to be below expectations desired or outside the standards of the work environment. The City will administer a progressive discipline approach up to and including termination of employment. However, the City reserves the right to determine the form of discipline to be imposed based on several factors, including but not limited 14 to, the severity and frequency of the cause of action as well as the employment history of the employee.

Fraud in securing employment
Incompetence
Inefficiency
Inexcusable neglect of duty
Insubordination
Dishonesty
Unauthorized absence without leave
Conviction of a felony or conviction of a misdemeanor involving moral turpitude Continued or flagrantly discourteous treatment of the public or another employee Improper political activity
Misuse or theft of City property
Violation of City rules, regulations, policies, procedures or ordinances Other failure of good behavior either during or outside of duty hours which is of such a nature that it causes discredit to the City or an employee’s employment or creates a conflict of interest
Falsifying, and/or unauthorized removal or destruction of City records Unauthorized possession of firearms or explosives
Harassment (sexual or otherwise) of another employee or member of the public Gambling on duty or while on City property
15 Either (a) the sale, purchase, transfer, possession, or consumption of alcoholic beverages or illegal drugs or (b) the use of drugs which impair the senses or the ability to perform the job during normal working hours or on City premises Excessive tardiness
Failure to properly report absence
Types of Corrective/Disciplinary Action
Corrective/Disciplinary Action normally progresses from the least to the most severe action. However, some available actions may be bypassed depending upon the severity of the infraction. Nothing in this section shall be interpreted as restricting the City’s right to take Corrective/Disciplinary Action, including the immediate placement of an employee on Administrative Leave with pay, if in the sole discretion of the City, doing so would prevent the disruption of City services or potential harm to others.

It is recognized that many problems not directly associated with an employee’s job can have an effect on job performance. In such situations, the City may believe that an employee may benefit from professional assistance outside the work place and may require an employee to consult with the Employee Assistance Program as part of the Corrective/Disciplinary Action process.

The following actions may be taken in an effort to achieve improved job performance or modify inappropriate work-related behavior.

Retraining: A documented effort to achieve appropriate performance or conduct when an employee’s lack of skill or knowledge is determined to be the cause of the problem.

This action is documented by the immediate supervisor for future reference and is not subject to appeal.

Written Reprimand: A written document presented to an employee regarding performance or conduct problems and expectations and requirements. This document is maintained in the official personnel file and is subject to appeal only by sworn staff. 16 Disciplinary Suspension: An involuntary absence without pay for a period up to 30 calendar days. Suspension may be caused by one grave offense, but it more often occurs due to an accumulation of various offenses. (Note: Disciplinary suspensions from paid status for periods of less than one week are not applicable to employees classified as exempt for the purposes of the Fair Labor Standards Act unless they are imposed for infractions of safety rules of great significance.) Disciplinary Salary Reduction: A reduction in pay from the employee’s current step within the assigned salary range to any lower step within the same salary range.

Disciplinary Demotion: A change in status from a position in one classification to a position in a classification with a lower maximum salary.

Termination: Removal from City service. Removal may be caused by one grave offense, but it more often occurs due to an accumulation of various offenses.

Termination is seldom used for a first offense unless the violation is so serious that no other response is appropriate.

Employees wishing to respond to the notice of intended disciplinary action must make a request to the City Manager within 5 normal business days of the notice being served. The employee may respond either orally or in writing. The employee may be represented by another person in presenting his/her response. The individual representing the employee may not be someone directly involved with the employee’s immediate working environment unless this individual is an official representative of the employee group. The City Manager may amend, modify or revoke any or all of the pending charges including the recommended disciplinary action if there are mitigating circumstances.

If the employee wishes to appeal any action imposed by the City Manager, the employee may file a written notice of appeal in response to the imposed action. A written notice to appeal must be filed with the Director of Human Resources within 10 working days from the effective date of the disciplinary action. The notice of appeal shall contain statements of fact, which would support the rescission or amendment of the imposed disciplinary action. Failure to file a written notice of appeal within this 17 specified time period shall be deemed a waiver of any right to appeal the action taken.

No exceptions to this failure to file time period shall be permitted.

ARTICLE 21 – PAY DATE
Pay dates shall remain the same as they are currently.

ARTICLE 22 – MILEAGE REIMBURSEMENT
For authorized use of an employee's vehicle, the employee will be reimbursed per mile at the current IRS rate. A valid California drivers license and insurance coverage is required.

Employees receiving mileage reimbursement or driving a take-home vehicle will be subject to IRS fringe benefit reporting requirements.

ARTICLE 23 – OPENERS
In addition to other items specified in this agreement for meet and confer and discussion during the term of the agreement there shall be openers for the following:

During the term of this agreement there shall be openers as follows:

1. To review and make revisions to the City Code related to Civil Service and Personnel, and Personnel Rules and Regulations. Any such changes are contingent upon use of the meet and confer process to obtain a single version of these documents applying to all bargaining units.

2. To meet and confer should Social Security be mandated on the City, requiring employees to be covered by this benefit.

3. To meet and confer should any mandates form the State of California change the rules related to Employee/Employer Relations.

ARTICLE 24 – SEPARATION
It is understood and agreed that this Memorandum of Understanding is subject to all present and future Federal and State laws and regulations and the provisions hereto shall be effective and implemented only to the extent permitted by such laws and regulations. If any part of this Memorandum of Understanding is in conflict or inconsistent with such regulations, or otherwise held to be invalid or unenforceable by 18 any tribunal of competent jurisdiction, such part or provision shall be suspended and superseded by such applicable provision of Federal or State laws or regulations, such part or provision shall be suspended and superseded by such applicable laws and regulations and the remainder of this Memorandum of Understanding shall be not affected thereby and shall remain in full force and effect.

ARTICLE 25 – TERM OF MOU
This MOU shall be effective July 2, 2025, and shall remain in full force and effect to June 30, 2027.

ARTICLE 26 – RECLASSIFICATION / EMPLOYEE INITIATED
Position Reclassification
An employee who believes his/her position is wrongly classified may submit a written request to the Human Resources Department for reclassification. Requests shall state the reason the employee believes the present class is not appropriate and which class the employee believes is appropriate, based on the employee's present duties.

Requests must be made to the Human Resources Department in January or February so that changes may be included in the next fiscal year budget.

Classification Analysis
The supervisor shall forward the request to the department head. The department head shall then request that the Human Resources Director conduct a classification analysis.

When the classification analysis is completed, a written response will be sent to the employee and the department head. The
city shall endeavor to complete the analysis as soon as practicable.

Appeals
If the employee disagrees with the response of the Human Resources Director, he/she may appeal to the City Manager in writing. The written appeal must state the reasons why he/she feels that the Human Resources Director's findings were incorrect. The City Manager may review the appeal, assign it to his designee or establish an advisory committee to review the matter. The decision of the City Manager shall be final.

ARTICLE 27 – LONGEVITY PAY
In recognition of continuous full-time City employment, employees represented by this unit will be eligible for longevity pay as follows. For any employee approved for rehire under the reinstatement provision of the City’s Personnel Rules & Regulations, years of service will be calculated using the adjusted Service Date, calculated as Rehire Date + prior full-time continuous service. This is the same adjusted Service Date used for benefit accrual calculations for reinstated employees.
19 As this is a new pay upon approval of this Memorandum of Understanding, current employees will be eligible for Longevity Pay the pay period that begins June 28, 2025, with pay date July 18, 2025. When an employee becomes eligible for a new Longevity Pay rate in the future based on years of service, the pay will be effective the first whole pay period following the applicable anniversary date.

Years of Service
Percent of Base
Salary
10 2.5%
15 5.0%
20 7.5%
ARTICLE 28 – RETENTION BONUS
Employees represented by this unit and employed with the City at the time of paycheck issuance will receive a retention bonus payment in the amount of $1,500 to be paid in the January 16, 2026, and January 15, 2027, paychecks. This provision shall automatically sunset after January 15, 2027.

SIGNATURES

REPRESENTATIVES OF THE LAW ENFORCEMENT MID MANAGEMENT GROUP Josiah Arnold, LEMM Representative Date

MANAGEMENT REPRESENTATIVE OF THE CITY OF MADERA
Arnoldo Rodriguez, City Manager Date
Exhibit A: LEMM Salary Schedule
Job Title Range
Bi-Weekly Pay Rate

A B C D E F
Effective 6/28/2025
Executive Secretary to the Chief of Police 330 $2,055.78 $2,158.59 $2,266.14 $2,379.59 $2,498.37 $2,623.64 Police Auxiliary Services Supervisor 350 $2,271.46 $2,384.91 $2,504.27 $2,628.96 $2,760.73 $2,898.41 Police Commander 504 $4,895.68 $5,140.91 $5,397.96 $5,667.41 $5,951.05 $6,248.28 Police Lieutenant 487 $4,498.00 $4,722.55 $4,958.91 $5,207.09 $5,467.09 $5,740.69 Police Office Supervisor 350 $2,271.46 $2,384.91 $2,504.27 $2,628.96 $2,760.73 $2,898.41 Effective 6/13/2026
Executive Secretary to the Chief of Police 330 $2,096.89 $2,201.76 $2,311.46 $2,427.18 $2,548.33 $2,676.11 Police Auxiliary Services Supervisor 350 $2,316.88 $2,432.61 $2,554.36 $2,681.54 $2,815.94 $2,956.38 Police Commander 504 $4,993.60 $5,243.73 $5,505.92 $5,780.76 $6,070.07 $6,373.24 Police Lieutenant 487 $4,587.96 $4,817.00 $5,058.09 $5,311.24 $5,576.44 $5,855.50 Police Office Supervisor 350 $2,316.88 $2,432.61 $2,554.36 $2,681.54 $2,815.94 $2,956.38

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number:

Arnoldo Rodriguez, City Manager
SUBJECT:

Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions
RECOMMENDATION:

It is recommended Council adopt a resolution approving revised Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions SUMMARY:

Salaries and benefits that can be offered by the City Manager to unrepresented department heads are captured in the Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions (Standard Terms and Conditions) as adopted by Council. Consistent with economic adjustments offered to represented employees, staff is proposing to update the Standard Terms and Conditions as follows:
▪ Salary: 3% Cost-of-living adjustment (COLA) July 2025 and 2% COLA July 2026 ▪ Health Benefits: City contribution will be equal to the Core+Dental+Vision premiums ▪ Longevity: 3-tier longevity program based on years of full-time City service ▪ Paid Holidays: adds Juneteenth as a recognized City holiday ▪ Retention Bonus: $1,500 lump sum for each employee in January 2026 and January 2027 ▪ California Public Employees Retirement System (CalPERS) Employer Contribution: City will pay the Employer Contribution to CalPERS; employee will pay the Employee Contribution DISCUSSION:

The City has four (4) bargaining units that represent full-time, Civil Service employees.

Department Heads serve at the will and pleasure of the City Manager and are unrepresented in employment relations. Unrepresented Department Heads include the following positions:

B-5
▪ Police Chief
▪ Director of Parks & Community Services
▪ City Engineer
▪ Director of Human Resources
▪ Director of Information Technology
▪ Chief Building Official
▪ Planning Manager
▪ Director of Financial Services
▪ Public Works Operations Director
▪ Director of Community Development
Salaries and benefits that can be offered by the City Manager to Unrepresented Department Heads in the form of at-will employment agreements are captured in the Standard Terms and Conditions as adopted by Council. At this time, staff is recommending revisions to the Standard Terms and Conditions consistent with economic adjustments offered to all represented employees. The revisions include the following:

Core Economic Package
▪ Salary:

1. Employees will receive a three percent (3%) COLA effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025.

2. Employees will receive a two percent (2%) COLA effective the pay period beginning June 13, 2026, with paycheck date July 3, 2026. ▪ Health Insurance: For benefit premium years 2026 and 2027, the City’s contribution to health insurance will be calculated as follows. No adjustments will be made for future contributions after 2027 without Council action.
▪ For Anthem Core and Anthem Buy-up plans, the City contribution will be equal to the Anthem Core + Dental + Vision premiums at each enrollment level. ▪ For Kaiser Core and Kaiser Buy-up plans, the City contribution will be equal to the Kaiser Core + Dental + Vision premiums at each enrollment level. ▪ There is no change to the waiver amount; it will remain $450 per month. ▪ Longevity Pay: In recognition of continuous full-time City service, employees will be eligible for Longevity Pay effective the pay period that begins June 28, 2025. Continuous full-time City service will include time credited when an employee meets the criteria for Reinstatement under the City’s Personnel Rules and Regulations. Longevity Pay will be as follows:

Table 1: Longevity Pay Program
Years of Service Pay Incentive
10 2.5%
15 5.0%
20 7.5%
Lump Sum Payments
▪ Retention Bonus: Employees will be eligible for a $1,500 lump sum retention bonus to be paid in January 2026 and January 2027.

Ancillary Items
In addition to the Core Economic Package and Lump Sum Payments, the following ancillary items are recommended.
▪ Juneteenth Holiday: Juneteenth will be a recognized City holiday with business offices closed.
▪ Uniform Allowance: While there is no specific change to the language in the Standard Terms and Conditions, the Uniform Allowance received by the Police Chief is set equal to Law Enforcement Mid Management (LEMM). The LEMM uniform allowance is under consideration for adjustment on the same Council agenda as this item and has been included in cost calculations.
▪ CalPERS Employer Contribution: Beginning in 2011/2012, Department Heads began paying a portion of the Employer Contribution to CalPERS in addition to paying the full Employee Contribution. If approved, going forward, the City will pay the Employer Contribution and the employee will be responsible for the Employee Contribution.

FINANCIAL IMPACT:

The costs associated with the proposed revisions are summarized in Table 2 below. These estimates are based on current workforce and numbers may fluctuate slightly based on the current workforce each pay cycle or when lump sum payments are paid. For Year 1 expenses, monies for the package items noted as funded by the Operating Budget have been included in the adopted Fiscal Year 2025/26 budget. Year 2 expenses will be included when the Fiscal Year 2026/27 budget is prepared. For lump sum payments, a designation will be made in the City’s undesignated General Fund balance and all lump sum payments, regardless of the employee’s typical payroll expensing department, will be paid by General Fund.

Table 2: Estimated Costs for Proposed MOU (rounded to nearest dollar) Compensation Element Estimated Cost Source of Funds
Year 1: Fiscal Year 2025/26
Core Economic Package $79,542 Operating Budget
Lump Sum Payments $15,667 Undesignated General Fund Balance Ancillary Items $37,760 Operating Budget
Total Year 1 $132,969
Year 2: Fiscal Year 2026/27
Core Economic Package
Recurring from Year 1 $79,542 Operating Budget
Additional Year 2 $40,191 Operating Budget
Lump Sum Payments $15,668 Undesignated General Fund Balance Ancillary Items $37,760 Operating Budget
Total Year 2 $173,161
Cumulative Contract Cost $306,131
Table 3 represents the current breakdown of compensation paid to Department Head employees by Fund and applies to items noted in Table 2 as being incorporated in the Operating Budget.

Table 3: Payroll Cost Distribution by Fund for Department Head Positions Fund Percent Allocation
Airport 0.8%
Computer Maintenance 9.2%
Drainage 2.6%
Equipment Maintenance 1.0%
Facilities Maintenance 0.8%
General 73.5%
Sewer 3.9%
Solid Waste 3.9%
Water 4.4%
ALTERNATIVES:

Council could direct staff to consider other compensation elements or further revise the Standard Terms and Conditions.

ATTACHMENTS:

1. Resolution
a. Exhibit A: Standard Terms and Conditions
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING STANDARD TERMS AND CONDITIONS FOR EMPLOYMENT

AGREEMENTS OF UNREPRESENTED DEPARTMENT HEAD POSITIONS
WHEREAS, the City of Madera has adopted Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads that established the parameters of authority for the City Manager relative to wages, benefits, and terms of employment for employment agreements with his direct reports; and WHEREAS, the City desires to modify the Authorized Terms and Conditions.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Manager is authorized to execute individual at-will employment agreements within the parameters as set forth in the Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads as set forth in attached Exhibit A, incorporated herein and approved.

3. This resolution is effective immediately upon adoption. ********************
Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads
Attachment A
I. Unrepresented Department Head Positions
▪ Police Chief
▪ Director of Parks & Community Services
▪ City Engineer
▪ Director of Human Resources
▪ Director of Information Technology
▪ Chief Building Official
▪ Planning Manager
▪ Director of Financial Services
▪ Public Works Operations Director
▪ Director of Community Development
II. Employment Agreement Term
▪ Up to 4 years
III. Annual Salary
▪ Salary range assignments for each position are published on the City of Madera Salary Schedule publicly adopted by the City Council.
▪ The City Manager is authorized to set salaries for Department Heads consistent with the Salary Schedule.
▪ The City Manager is authorized to provide merit step increases for satisfactory job performance within the salary steps defined on the published Salary Schedule. ▪ The City Manager is authorized to provide Cost of Living Adjustment (COLA) increases to Department Heads as follows:
▪ Effective June 28, 2025, with paycheck date July 18, 2025, positions listed in Section I will receive a 3% base wage increase.
▪ Effective June 13, 2026, with paycheck date July 3, 2026, positions listed in Section I will receive a 2% base wage increase.

IV. Severance
▪ Employment Agreements may include 1 ½ months salary & health benefits severance in one (1) lump sum payment for separation without cause V. Paid Leave – Employment Agreements may include benefits as follows:
▪ Vacation – accrues based on years of service consistent with Mid Management accrual schedule; maximum accrued balance will be 360 hours. Employee also receives an 8-hour credit to vacation each year on the employee’s hire anniversary date.

Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads
Attachment A
▪ Vacation Cash-out: Employee may cash-out unused vacation once per year if vacation balance is at least 160 hours.
▪ 0-5 years of total City service – 40 hours
▪ 6+ years of total City service – 80 hours
▪ Sick leave – accrues each pay cycle consistent with Mid Management accrual schedule; no cap on accrual. After 5 years of City service, employee may cash-out unused sick leave with positive separation or retirement based on the following schedule:

Years of
Service
Sick Leave
Cash-Out
5 7.5%
7 10.5%
10 15.0%
15 22.0%
20 30.0%
▪ Family Sick Leave - Up to 72 hours of sick leave may be used each year for family.

Family is as defined in Labor Code Section 245.5.
▪ Administrative Leave – 40 hours credited each July 1. Not available for carryover or cash-out. A pro-rated amount will be credited for the remainder of the fiscal year based on hire date if employee is hired mid-fiscal year. ▪ Holidays –
▪ The following holidays are recognized as 8-hour paid holidays: New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples’ Day, Veteran’s Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
▪ The following holidays are recognized as 4-hour paid holidays: Good Friday and Winter Holiday (the last day prior to Christmas Day or New Year’s Day).
▪ Floating Holiday – Employees with 5-9 years of total City service are credited with 20 hours of Floating Holiday each July 1; employees with 10+ years of total City service are credited with 40 hours of Floating Holiday each July 1. ▪ Holiday Closure - Employee will receive the same Holiday Closure benefit as that received by the City of Madera Mid Management Employee Group.

VI. Retirement
▪ CalPERS formula is defined by date of hire and position ▪ Employee pays Employee Contribution to CalPERS
Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads
Attachment A
▪ Effective the pay period beginning June 28, 2025, with paycheck date July 18, 2025, the City will pay the Employer Contribution to CalPERS with no contribution from employees toward the Employer Contribution. ▪ Employee pays for 1959 Survivor Benefit.

VII. Health Insurance
▪ Employees will be offered the same health insurance as offered to the majority of employees. Employees may waive participation with proof of other coverage and receive $450 per month.
▪ The City contribution towards Kaiser Core and Buy-up plans will be the Kaiser Core plan premium + Vision premium + Dental premium.
▪ The City contribution towards Anthem Core and Buy-up plans will be the Anthem Core plan premium + Vision premium + Dental premium.
▪ The above contribution formulas will be applicable for calculations based on January 2026 and January 2027 premium rates. Any potential future adjustments after January 2027 will be subject to Council approval.

VIII. Longevity Pay
▪ Effective the pay period beginning June 28, 2025, in recognition of continuous fulltime City of Madera employment, employees will be eligible for longevity pay as follows. When an employee becomes eligible for a new Longevity Pay rate in the future based on years of service, the pay will be effective the first whole pay period following the applicable anniversary date.

Years of Service Percent of Base Salary
10 2.5%
15 5.0%
20 7.5%
IX. Retiree Medical
▪ Individuals who retire from City service are eligible to purchase medical, dental, and vision insurance for the retiree and eligible dependents at the retiree’s expense until such time as the individual is eligible for Medicare
▪ For individuals who were employed in the positions listed in Section I as of April 3, 2019, and had at least fifteen (15) years of City service at that time, the City will contribute up to a cap of $600 per month for retiree medical insurance until the individual is eligible for Medicare and up to a cap of $300 per month for a Medicare supplement plan after the individual is eligible for Medicare. This benefit is not available to employees hired or promoted into the positions listed in Section I after April 3, 2019.

Authorized Terms and Conditions for Employment Agreements with Unrepresented Department Heads
Attachment A
X. Retention Bonus
▪ The City Manager is authorized to offer a retention bonus to employees employed with the City at the time of paycheck issuance a retention bonus payment in the amount of $1,500 to be paid in the January 16, 2026, and January 15, 2027, paychecks. This provision shall automatically sunset after January 15, 2027.

XI. Other Benefits
▪ Employee may elect to receive a City-issued smart phone or use his/her personal phone and receive a $75/month stipend. If stipend is elected, personal phone number must be publicly available.
▪ The Police Chief will receive the same Uniform Allowance as sworn members of the Law Enforcement Mid Management Group.
▪ Bereavement Leave: Employees may use paid leave up to five (5) days for the death of a family member, defined as current spouse, registered domestic partner, child, parent, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law and grandparents. In addition to paid leave available, Employee will receive 3 days of non-chargeable leave per fiscal year in the event of the death of a grandparent, parent, spouse, registered domestic partner, or child. Employee will also be eligible for bereavement leave in compliance with Government Code Section 12945.6. ▪ City paid life/AD&D insurance: $50,000 employee/$5,000 dependent; employee can purchase additional voluntary life insurance for self, spouse and/or dependents through the City’s provider through payroll deduction.
▪ City paid Long Term Disability insurance

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: ____________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Easement Deed from Jose Diaz Contreras and Gabino Diaz Hernandez for Sidewalk Improvements at 416 Amerine Avenue for City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19- AHSC-12761
RECOMMENDATION:

Adopt a Resolution Approving an Agreement for Purchase of an Easement at 416 Amerine Avenue (APN 009-071-024)
SUMMARY:

Right-of-Way (ROW) acquisition from one parcel of land is necessary for sidewalk improvements per City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761 (Project). City Council (Council) previously approved similar ROW acquisitions for the same projects at their meetings of February 29th, March 5th, March 19th, April 2nd, May 7th and May 21st. One additional acquisition is presented as part of this item.

The agreement and easement deed have been executed by the property owner. It is recommended for approval. The value of the land for the acquisition of the parcel is $500.00.

Funds for the ROW acquisition are included in the City’s Fiscal Year (FY) 2024/25 Budget for the project.

DISCUSSION:

The scope of the project consists of installation of sidewalk improvements. This is part of a larger, previously approved project by the City Council. The project includes excavation of native soil, roadway excavation, demolition of concrete improvements, installation of curb ramps, curb and gutter, drive approaches, asphalt backpatch to new curb and gutter, tree removal, fence relocation, and adjusting utility boxes to grade. As part of the project, ROW acquisition is necessary from owners of twelve parcels, nine of which were previously approved by the City Approved by:
_________________________________
Keith Helmuth, Department Director
Approved by:

for
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Council and have been executed. This item would bring the total to ten of the necessary twelve parcels. For the parcel location, see Attachment 2, Location Map.

The land acquisition and improvement from the subject parcel are listed in Table 1. The subject parcel is owned by Jose Diaz Contreras and Gabino Diaz Hernandez.

Table 1: ROW Impact & Cost
APN Area
(Square Feet) Cost
009-071-024 47 $500.00
The City follows Caltrans guidelines for minor acquisition takes. Caltrans Local Assistance Procedures Manual indicates that when the City determines that the valuation is uncomplicated and the market value is estimated at $10,000 or less, based on a review of available data, a formal appraisal report is not required. This is consistent with City Administrative Policy No. AP-48 for waiver of formal appraisals on certain real property and to acquire said parcels by sale or donation where such parcels or portions thereof to be acquired do not have fair market value in excess of $2,500.

The formal offer and acquisition information, Purchase and Sale of Real Property Agreement and easement Deed with a description of the interest in land to be acquired has been presented to the property owner.

On October 21, 2021, the City determined that the Project is Categorically Exempt under Article 19, Section 15301 (c) of the Guidelines for California Environmental Quality Act (Minor alteration of existing public facilities).

FINANCIAL IMPACT:

There will be no impact to the City’s General Fund for the ROW and construction costs for this project. The ROW acquisition is funded from Local Transportation Funds (LTF) programmed in the FY 2024/25 Capital Improvements Project Budget. Construction will be funded by the Affordable Housing and Sustainable Communities (ASHC) Grant.

ALTERNATIVES:

City Council may choose to reject the ROW acquisition. The rejection of ROW acquisition would result in the inability to install City Standard curb access ramps and sidewalk and therefore our inability to complete the project potentially jeopardizing funds.

ATTACHMENTS:

1. Resolution
Exhibit 1 – Agreement and Deed
Exhibit A – Land Description
Exhibit B – Right of Way Dedication
Exhibit 2 - Property Owner List

2. Location Map
Attachment 1
Resolution
RESOLUTION NO. 25-_________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR THE PURCHASE OF AN EASEMENT AT 416 AMERINE AVE, MADERA, CA 93637 (APN 009-071-024)
WHEREAS, a project is programmed in the Fiscal Year 2024/25 Capital Improvement Program (CIP) to install sidewalks at various locations and is identified as “Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761” (Project); and
WHEREAS, the Project requires the acquisition of right-of-way from one parcel of land to construct sidewalks and curb access ramps in the Project area; and WHEREAS, one property owner of record, listed in Exhibit 2 attached hereto, has offered for sale to the City of Madera the interest in real property necessary for the Project; and WHEREAS, the property to be acquired is more specifically described in the legal description included in the Agreement for Purchase and Sale of Real Property (Agreement) and attached to the Easement Deed; and
WHEREAS, the purchase price offered for the property has been established per square foot in accordance with the City’s recent acquisitions for commercial and residential properties; and
WHEREAS, on October 21, 2021, the City determined that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to Section 15301(a-e) of the CEQA Guidelines; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera approves an Agreement for Purchase and Sale of Real Property with Jose Diaz Contreras and Gabino Diaz Hernandez in the amount of $500.00 and accepts the Easement Deed for the same sidewalk improvements at 416 Amerine Ave Madera, CA 93637,

3. The Agreement, copy of which is attached hereto as Exhibit 1 and referred to for particulars, is approved.

4. The City Clerk is authorized to prepare the Certificate of Acceptance for the Easement Deed.

5. The Finance Director is authorized to make the payment for the land acquisitions in the amount shown in the attached Exhibit 2.

6. The City Engineer with the agreement of the City Manager and City Attorney is authorized to make non-material or technical corrections to documents required for implementation of the agreements.

7. This resolution is effective immediately upon adoption. * * * * * * * *

EXHIBIT 1
Agreement and Deeds

EXHIBIT 2
Property Owner List

PROPERTY OWNER LIST

RIGHT OF WAY ACQUISITION
For
SIDEWALK IMPROVEMENTS AT VARIOUS LOCATIONS CITY PROJECT NO. R-94 BID PACKAGE 3 PHASE 2 AHSC AGREEMENT NO. 19-AHSC-12761

APN PROPERTY OWNER/ADDRESS AMOUNT
009-071-024 Jose Diaz Contreras $250.00
416 Amerine Ave
Madera, CA 93637
009-071-024 Gabino Diaz Hernandez $250.00
416 Amerine Ave
Madera, CA 93637
Attachment 2
Location Map

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: ___________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Abandoned Vehicle Abatement Program
RECOMMENDATION:

Adopt a Resolution authorizing a ten-year extension of the Joint Powers Agreement for the Abandoned Vehicle Abatement Program through October 31, 2035, and extension of the service fee
SUMMARY:

In 2004, the City entered into a Joint Powers Agreement (Agreement) with the Madera County Abandoned Vehicle Abatement Service Authority (Authority) to address and manage abandoned vehicles within City limits. Through this Agreement, the City receives dedicated funding from the Authority to support Code Enforcement operations. Currently, these funds are used to offset the salary of a part-time Code Enforcement Officer whose primary responsibility is the identification and abatement of abandoned vehicles. The initial funding for the Agreement was established for a 10-year term, expiring in 2015, and was extended for an additional 10 years. The current funding is set to expire in October 2025. All participating agencies are in agreement to extend the funding for the Authority for another 10-year term, through October 31, 2035. If service fee funding is not extended, the Authority may cease to exist once revenues have been expended.

DISCUSSION:

The Abandoned Vehicle Abatement Program is a collaborative effort managed through an Agreement between the City, the City of Chowchilla, and the Authority. Originally executed in 2004, the Agreement was established to provide a coordinated and sustainable approach to addressing the issue of abandoned vehicles within the City limits. Funding for the program is generated through a $1 surcharge on vehicle registrations (the service fee), administered by the Authority, and is used to support the salary of a part-time Code Enforcement Officer dedicated specifically to abandoned vehicle enforcement.

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The Madera Police Department’s (MPD) Code Enforcement Division manages a broad range of cases related to blight and public nuisances, with abandoned vehicles representing a significant portion of the caseload. In calendar year 2024 alone, MPD successfully abated 124 abandoned vehicles from City streets. The majority of these cases were handled by the part-time Code Enforcement Officer funded through the Program, underscoring the Program’s continued relevance and impact.

The initial 10-year service fee funding the Agreement expired in 2015 and was extended in 2014 for an additional 10 years. With the current term set to expire in October 2025, staff recommends extending the service fee (by extending the Agreement) for another 10-year period, through October 31, 2035, to ensure the uninterrupted continuation of vehicle abatement services and the broader benefits they provide to community safety and neighborhood aesthetics.

FINANCIAL IMPACT:

There is no direct fiscal impact to the City’s General Fund resulting from the extension of the Agreement. The Abandoned Vehicle Abatement Program is funded through a $1 surcharge collected on vehicle registrations within Madera County. These funds are administered by the Authority and distributed to participating agencies based on eligible program expenditures.

The City of Madera utilizes its annual allocation—typically ranging between $50,000 and $60,000—to support the salary of a part-time Code Enforcement Officer, as well as to cover associated costs such as towing fees and the maintenance of a Code Enforcement fleet vehicle.

Extending the Agreement will ensure continued funding for these activities, allowing the City to sustain its abandoned vehicle enforcement efforts without placing additional burden on the General Fund.

ALTERNATIVES:

The City Council may choose to deny the proposed extension of the service fee funding the Agreement. However, doing so would result in the loss of dedicated program funding, including support for the part-time Code Enforcement Officer position, as well as resources necessary for effective abandoned vehicle abatement. Alternatively, the Council may direct staff to return with additional information or analysis prior to making a final determination.

ATTACHMENTS:

1. Proposed Resolution

2. Joint Powers Agreement (2004)

3. Resolution Authorizing the 2014 Extension of Funding for the Joint Powers Agreement RESOLUTION NO. 25-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE EXTENSION OF THE MADERA COUNTY ABANDONED

VEHICLE ABATEMENT SERVICE AUTHORITY PROGRAM THROUGH
OCTOBER 31, 2035, AND EXTENSION OF THE SERVICE FEE
WHEREAS, on October 12, 2004, the City of Madera entered into a Joint Powers Agreement (Agreement) with the Madera County Abandoned Vehicle Abatement Service Authority to participate in the administration and implementation of an abandoned vehicle abatement program, pursuant to California Vehicle Code Section 22710 and under Madera County Contract No. 7712-C-2004; and
WHEREAS, in 2014, the original 10-year Agreement was extended for an additional 10 years, with a new expiration date of October 31, 2025; and WHEREAS, the Agreement is currently set to expire in October 2025, unless extended through formal action; and
WHEREAS, legislation permits the extension of the Program upon the approval of Madera County and a majority of the incorporated cities within the County; and WHEREAS, continued participation in the Program is in the best interest of the City, as it provides dedicated funding for the abatement of abandoned vehicles and supports the City’s efforts to maintain public safety, cleanliness, and neighborhood aesthetics.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The City Council hereby supports and approves the extension of the service fee collected on behalf of the Madera County Abandoned Vehicle Abatement Service Authority Program through October 31, 2035, and approves the extension of the Program.

3. The City Manager is authorized to execute all necessary documents to implement the extension on behalf of the City of Madera.

4. This Resolution is effective immediately upon adoption. * * * * * * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2025/26.

RECOMMENDATION:

Adopt a Resolution Approving the Applications for TDA – LTF and STA Funds for Fiscal Year (FY) 2025/26 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC).

SUMMARY:

The TDA-LTF and STA applications describe the proposed expenditures for the MCTC approved allocation of TDA funds for FY 2025/26. The proposed expenditures have been outlined in the Draft Capital Improvement Program for FY 2025/26 – 2029/30. City staff recommend the proposed expenditures and have included them in the FY 2025/26 City Budget.

DISCUSSION:

The TDA provides two major sources of funding for public transportation. These funds are for the development and support of public transportation needs that exist in California and are allocated to areas of each county based on population, taxable sales, and transit performance. Some counties have the option of using LTF for local streets and road projects if they can illustrate there are no unmet transit needs.

The TDA funding sources are identified as follows:

1. LTF derived from a ¼ cent of the general sales tax collected statewide. LTF is used for transportation related services such as transit, street construction, active transportation (bicycles/pedestrians), program planning, and administration.

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2. STA are derived from the statewide sales tax on diesel fuel. STA is limited to transit-related programs only.

The purpose and priority of the TDA is to provide funding for public transportation. Historically, the City has availed itself of its ability to utilize LTF for the purposes of assisting in other transportation needs, road improvements, and support of transportation-related activities within the Engineering Division.

Local agencies are required to submit applications for LTF and STA funds annually for approval by the MCTC Board. These applications describe the intended use of the funds and require Council approval. The LTF application will also be brought back to Council for amendment once the carryover balance from the previous fiscal year is validated with MCTC.

The STA and LTF applications are prepared for funds apportioned to the City of Madera, County of Madera, and City of Chowchilla based on population pursuant to the TDA. Changes to these applications by the local agency can be made through an amended application at any time. The applications are prepared to reflect the proposed expenditures for the coming fiscal year.

The STA proposed allocation of $673,633 for FY 2025/26 must be used for transit-related programs only. Therefore, the funds are programmed as outlined in Table 1.

Table 1: State Transit Assistance funds allocation for Fiscal Year 2025/26 Service Amount
Madera Metro/Fixed Route/Intermodal Operations $673,633 TOTAL $673,633
The STA allocation for FY 2025/26 has decreased by $130,285 from FY 2024/25.

As outlined in Public Utilities Code (PUC) Section 99233, LTF is allocated in a specific priority order. LTF funds are programmed first for transit services based on the premise that the unmet transit needs process has been prepared and conducted by the MCTC and operational needs determined by City staff. Resolution 25-03 of the MCTC adopted on May 21, 2025 found there are no unmet transit needs that are reasonable to meet in FY 2025/26 within the jurisdiction of the City of Madera Although there are no unmet transit needs this fiscal year, LTF funds are being utilized as part of the transit operating budget.

After allocating the amounts needed for transit, two percent for Bicycle and Pedestrian facilities and projects, and three percent for MCTC Transportation Planning and Programming, the remaining LTF are typically programmed for street construction and maintenance projects that are identified in the City’s CIP to include planning, acquisition of real property, construction of facilities, and administration.

The LTF allocation to the City in the amount of $2,876,903 for FY 2025/26 must be used for transportation related services such as transit, street construction, multi-modal/active transportation, program planning, and administration.

Projects in the CIP for the City have been created and approved by Council for the use of these funds. The LTF allocation for FY 2025/26 is $6,667 more than the FY 2024/25 allocation.

The distribution of LTF shown on the application are outlined in Table 2:

Table 2: Local Transportation Funds
Service Amount
Transit Services & Capital Outlay $1,146,074
Bicycle/Pedestrian Facilities $57,538
Transportation Planning (MCTC) $86,307
Streets and Roads $1,586,984
TOTAL $2,876,903
As part of previous application expenditure reviews, staff identified a concern relative to the ongoing stability of previously adhered practices in relation to planning for the use of available LTF funding. As mentioned in prior staff reports, LTF expenditures for transit activities has been increasing, largely due to a decline in STA funds. This led staff to the conclusion that certain engineering activities and projects, currently funded by LTF funds, may need to be reduced in the coming years, or receive funding from a different funding source. At present, staff does not explicitly account for these declines beyond illustrating the anticipated future funding in the CIP when planning for future projects.

Transit is currently in the process of using funds from various sources, such as Low Carbon Transit Operations Program (LCTOP), fuel taxes from the SB-1 State of Good Repair program, as well as an Affordable Housing & Sustainable Communities grant. As these funds are expended, Transit’s need for additional LTF funds may increase in the future FINANCIAL IMPACT:

For this cycle and near term, the next several cycles, there are no identified impacts to the General Fund.

ALTERNATIVES:

There are no explicit alternatives that staff has identified though staff appreciates any direction from Council on how to better utilize available funds.

ATTACHMENTS:

1. Resolution
Exhibit A – Application
Attachment 1
Resolution
RESOLUTION NO 25-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING APPLICATIONS FOR TRANSPORTATION
DEVELOPMENT ACT (TDA) – LOCAL TRANSPORTATION FUNDS (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDS FOR FISCAL YEAR (FY) 2025/26

AND AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT THE

APPLICATIONS TO MADERA COUNTY TRANSPORTATION COMMISSION (MCTC)

WHEREAS, the Transportation Development Act (TDA) – Local Transportation Fund and State Transit Assistance (STA) funds are annually allocated by Madera County Transportation Commission (MCTC) pursuant to the TDA; and
WHEREAS, the City of Madera prepares the applications outlining the intended uses for the LTF and STA funds each year and the applications may be amended as needed; and WHEREAS, the LTF and STA fund applications for FY 2025/26 that describe the intended uses of these funds have been submitted to Council for review and approval.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The FY 2025/26 applications for TDA – LTF and STA funds as allocated to the City of Madera by MCTC are attached hereto as Exhibit A and incorporated herein by reference, as needed for the City of Madera to receive TDA – LTF and STA funds.

3. The applications are hereby approved.

4. The City Engineer is authorized to execute the applications and submit to MCTC.

5. This resolution is effective immediately upon adoption. * * * * * * * *

Exhibit A
Applications

Transit System
Line Prior Year (FY) Project Year (FY)
1 Budget Year 2024/25 2025/26
2 Total Eligible Operating Cost $ 2,700,899.00 $ 3,936,018.00 3 Estimated Fares $ 3,281.00 $ 12,000.00
4 Operating Deficit (subtract Line 3 from Line 2) $ (2,697,618.00) $ (3,924,018.00) Other Operating Revenues
5 Local Taxes
6 Local Transportation Fund $ 357,475.00 $ 989,911.00
7 LTF Balance from Prior Year
8 State Transit Assistance Fund $ 663,423.00 $ 673,633.00 9 Federal Operating Assistance $ 1,228,195.00 $ 2,190,156.00 10 Measure T
11 Other (specify): $ -
12 Other (specify): $ 176,676.00 $ 526,612.00
13 Other (specify): $ 3,281.00
14 Other (specify): $ 59,211.00
15 Net Surplus/(Deficit) (add Lines 5-13 to Line 4) $ (209,357.00) $ 456,294.00 Footnotes
Reference: CCR Section 6632

PROPOSED OPERATING BUDGET
(All transit claimants must complete this document)
LCTOP:

Free/Reduced Fares
LCTOP: Operations
Ticket Sales
Madera Metro
Interest, Rents, Utility
Reimb
Form D.1
Line Prior Year (FY) Project Year (FY)
15 Budget Year 2024/25 2025/26
Capital Expenditures (Itemize by Project)
16 $ - $ -
17 $ 21,290.00 $ 1,521,570.00
18 $ 223,540.00 $ 551,882.00
19 $ 6,136.00 $ 400,000.00
20 21
22 23
24 Total Capital Expenditures (Add Lines 16-23) $ 250,966.00 $ 2,473,452.00 Capital Revenues
25 Local Taxes
26 Local Transportation Fund (LTF) $ - $156,163.00
27 LTF Balance from Prior Year
28 State Transit Assistance Fund (STAF) $ 9,690.00
29 STAF Balance from Prior Year
30 Federal Capital Assistance $ 221,619.00 $ 665,581.00 31 Other (specify): $ - $ -
32 Other (specify): $ 6,136.00 $ 460,888.00
33 Other (specify): $ - $ 418,725.00
34 Other (specify): $ - $611,174.00
35 Other (specify): $ - $157,836.00
36 Other (specify): PTIMISEA $ 13,521.00 $ 3,085.00
37 Total Capital Revenues (add Lines 25-35) $ 250,966.00 $ 2,473,452.00 38 Net Surplus/(Deficit) (subtract Line 36 from Line 24) $ - $ - Bus Sale
Capital Contribution
AHSC Grant
LCTOP
SB1 - State of Good Repair
Fixed Route Amenities Improvements

PROPOSED CAPITAL BUDGET
(All transit claimants must complete this document)
Vehicles & Equipment
Facilities/Impr./Construction/Infrastructure
Preventative Maintenace
Form D.2

Water/Wastewater/Storm Drain Critical Infrastructure Information (CII) Contractor/Consultant Non-Disclosure Agreement with K&B Electric LLC
RECOMMENDATION:

Adopt a Minute Order Approving Non-Disclosure Agreement to Allow for Design Work to be Completed for Potential Fiber-Optic Services
SUMMARY:

Race Communications intends to install fiber-optic network within the City of Madera. K&B Electric LLC dba K&B Engineering is under contract with Race Communications to design the underground fiber network. Approval of a Non-Disclosure Agreement (NDA) allows the City to provide information related to existing infrastructure in the project areas necessary for design in a secure manner consistent with applicable laws and policies.

DISCUSSION:

Race (Race) Communications is a California Competitive Local Exchange Carrier (CLEC) and is regulated by the California Public Utilities Commission (CPUC). CLEC’s have the authority to provide telecommunication service in competition with Incumbent Local Exchange Carriers (ILECs), and access public utility easements and rights-of-way to install and maintain their infrastructure. Race approached the City earlier this year with plans to install a new fiber to the home network within the City. Additional information regarding Race is included in Attachment 2 of this staff report.

In preparation for design and installation of the network, K&B Electric LLC requested as-built drawings for all City infrastructure and recorded maps, items considered Critical Infrastructure Information (CII). The Non-Disclosure Agreement establishes the terms and conditions by which the requested CII is handled by K&B Electric LLC once it is received and no longer of use. for
B-9
FINANCIAL IMPACT:

Costs associated with this action are related to preparation of the NDA by the City Attorney and staff time necessary to provide the requested infrastructure plans and maps.

ALTERNATIVES:

If a non-disclosure agreement is not approved, the City would incur additional costs for the Clerk’s Office and Engineering Department as they will have to process multiple/large Public Records Acts requests for the same data and go through the more extensive process required by the Act.

ATTACHMENTS:

1. Non-Disclosure Agreement

2. Race Communications Information
Attachment 1
Critical Infrastructure Information Non-Disclosure Agreement 01425.0006 2010499.1
Water/Wastewater/Storm Critical Infrastructure Information (CII) Contractor/ Consultant Non-Disclosure Agreement
This Water/Wastewater/Storm Critical Information Non-Disclosure Agreement (Agreement) dated _______________, 2025, is between the City of Madera (“Madera” or “Disclosing Party”) located at 205 West 4th Street, Madera, CA 93637, and K&B Electric LLC dba K&B Engineering located at 290 Corporate Terrace Circle, Suite 200, Corona, California, 92879 (“Receiving Party”). Madera and Receiving Party may be individually referenced as a “Party,” or collectively as “the Parties.”

RECITALS
A. Receiving Party has entered into a separate agreement with Race Telecommunications, LLC to design underground fiber network services for eventual installation throughout the City.

B. To implement that contract, Receiving Party has requested infrastructure information from Madera for Madera’s infrastructure throughout the City.

C. The infrastructure information requested by Receiving Party is Critical Infrastructure Information (“CII”), which includes existing and proposed systems and assets, whether physical or virtual, the incapacity or destruction of which would negatively affect security, economic interest, public health or safety, or any combination of those matters, and associated computer systems that control any portion of infrastructure. CII includes information, documentation, or records relating to Madera's water/wastewater/storm infrastructure security or protected systems.

D. Receiving Party acknowledges and agrees that dissemination of Madera’s CII could have serious consequences and pose a threat to public health, safety, and welfare, including critical components which could be used to strategically disrupt, destroy, taint, or inhibit Madera’s water, wastewater or storm distribution systems.

E. Various entities, including the Department of Homeland Security among others, require that public agencies institute procedures to ensure the safe storage and secure handling of CII, documentation, or records that should be protected and not disclosed.

F. Receiving Party acknowledges and agrees that CII is valuable, sensitive, and protected by law or strict Madera policies. The intent of these laws, policies, and this Agreement is to assure that CII remains confidential - that is, it will be used only as necessary to accomplish Madera’s goals or mission.

G. The Disclosing Party and Receiving Party now desire to enter into this Agreement to ensure the CII remains confidential with limited access, and is timely deleted/removed from the Receiving Party’s systems as set forth below.

AGREEMENT
In consideration of the mutual promises, covenants and conditions contained herein, the Disclosing Party and Receiving Party hereby agree as follows:

1. Recitals. The Recitals are incorporated herein as if set forth in full.

2. Regulation of Disclosure. The Receiving Party agrees that disclosure of CII in any manner that permits review or interceptions by unauthorized persons is prohibited. CII may only be released to 01425.0006 2010499.1
persons with a need-to-know upon the written authorization from Madera. Except as otherwise stated in this Agreement, the Receiving Party shall restrict disclosure of CII within the Receiving Party’s organization to only those of the Receiving Party’s employees and independent contractors who have a need to know such information in connection with the Receiving Party’s performance of this Agreement. Except as provided herein, the Receiving Party shall not disclose CII to any third Party unless authorized in writing by Madera to do so.

The Receiving Party will, prior to providing any employee or independent contractor access to any CII of the Disclosing Party, inform such employee or independent contractor of the confidential nature of such Confidential Information and require such employee or independent contractor to comply with the Receiving Party’s obligations hereunder with respect to such CII.

3. Unauthorized Access. The Receiving Party will protect the confidentiality of the CII. The Receiving Party shall notify Madera immediately upon discovery of any unauthorized use or disclosure of the CII, or any materials or documents related thereto, and will cooperate with Madera in every reasonable way to assist in regaining possession of such materials and preventing further unauthorized use, disclosure or dissemination.

4. Ownership. All information, documents, records, or other materials including CII provided to the Receiving Party shall remain the sole and exclusive property of Madera. The Receiving Party agrees it does not obtain any license, right, title, or interest in the CII by virtue of its being furnished CII pursuant to this Agreement. However, the resulting design of the underground fiber optic communication system is solely that of the Receiving Party.

5. Limited Use. The Receiving Party covenants and agrees that the CII provided by Madera pursuant to the terms and conditions of this Agreement will be used solely and exclusively by for the purpose of designing, engineering, and installing fiber optic and similar communication-related infrastructure within the City of Madera and the immediate environs.

6. Transfer of CII to Receiving Party. Following execution of this Agreement, Madera shall provide the CII requested by the Receiving Party needed for the purposes of designing the fiber optic system for Race Communications. The CII data shall be provided via Secure File Transfer Protocol (“SFTP”) to a location designed by Receiving Party. Madera shall not have any obligation to transfer CII that is not requested by the Receiving Party or which is not reasonably related to the design of the underground fiber optic system.

7. No Functional or Technical Support. Licensee agrees that this Agreement does not obligate Madera to provide Receiving Party with any functional or technical support in relation to the CII.

8. No Representation or Warranties. The Parties agree that provision of the CII by Madera does not constitute any representation, warranty, assurance, guarantee, or inducement by either Party to the other with respect to the infringement of trademarks, patents, copyrights, or any right of third persons. The CII provided by Madera to the Receiving Party is “as is.” Receiving Party is solely responsible for obtaining the necessary software or equipment to access the same, and Receiving Party’s use of the CII is at its sole and exclusive risk. THE CII AND ALL MATERIALS AND DOCUMENTS RELATED THERETO, ARE PROVIDED "AS IS", WITH ALL FAULTS. MADERA MAKES NO

WARRANTIES OR REPRESENTATIONS OF ANY KIND, EITHER EXPRESS OR IMPLIED,

REGARDING THE DISCLOSED MATERIALS, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

9. Destruction of CII in Possession of Receiving Party. Effective August 1, 2027, the Receiving Party 01425.0006 2010499.1
shall immediately cease use of the CII, and destroy all CII in the Receiving Party’s possession or control. The Receiving Party shall then certify to Madera that this has occurred. Notwithstanding the foregoing, the Receiving Party shall be entitled to retain any design or other work it has created based on the CII. The City Engineer may also extend the August 1, 2027, deadline in writing by up to an additional 90 days upon request from the Receiving Party.

10. Termination of Agreement. In the event of a breach of this Agreement by the Receiving Party, Madera may terminate this Agreement and seek all legal remedies including injunctive relief. Upon such termination of this Agreement, the Receiving Party shall immediately cease all activities using the CII and destroy all CII in its possession or control. Upon request of Madera, the Receiving Party shall promptly certify to in writing compliance with the foregoing obligations.

11. Relief. The Receiving Parties agrees that if the Receiving Party fails to comply with any of its obligations hereunder, the Disclosing Party may suffer immediate, irreparable harm for which monetary damages may not be adequate. The Receiving Party agree that, in addition to all other remedies provided at law or in equity, the Disclosing Party shall be entitled, upon a proper showing, to seek an injunction from a court of competent jurisdiction restraining such breach or threatened breach, as well as an order from such court compelling the breaching party to specific performance of any relevant provision of this Agreement. The Parties further agree that the prevailing Party shall recover from the other Party the prevailing Party’s reasonable attorneys’ fees and expenses.

12. Venue and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, applicable to agreements made and to be performed in California.

Any action relating to or arising out of this Agreement shall be brought in the courts of the State of California, County of Sutter.

13. Limitation on Damages. IN NO EVENT WILL MADERA BE LIABLE FOR ANY INCIDENTAL,

SPECIAL, INDIRECT, CONSEQUENTIAL OR PUNITIVE DAMAGES WHATSOEVER

INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF DATA,

BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE RECEIVING PARTY’S USE

OR INABILITY TO USE THE MATERIALS OR DOCUMENTS LICENSED OR RELATED TO

THIS AGREEMENT, HOWEVER CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT OR OTHERWISE), EVEN IF SUCH RECEIVING PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

14. Nature of Relationship. This Agreement shall not create, nor be construed as creating, a joint venture, partnership, or agency relationship between the Parties. Neither Party will have authority to or will hold itself out as having any authority to incur, assume, or create any liability, obligation or undertaking of any kind in the name of, or on behalf of, or in any way binding upon, the other.

15. Entitlements. Nothing in this Agreement shall waive requirements to obtain an encroachment permit, or any other permit, entitlement, or requirement from Madera.

16. Assignment. This Agreement and all of the rights, duties and obligations under it may not be sublicensed, assigned or otherwise transferred by the Receiving Party without the prior written consent of the Madera. Any assignment in violation of this provision will be null, void and of no force and effect. For all purposes of this provision, any merger, consolidation, spin-off, acquisition or changein-control will be deemed an assignment.

17. Waiver. No waiver of a breach of any term of this Agreement will be effective unless in writing and 01425.0006 2010499.1
duly executed by the waiving Party. The failure by one Party to require performance of any term shall not affect that Party’s right to require performance at any time thereafter, nor shall a waiver of any breach or default of this Agreement constitute a waiver of any subsequent breach or default of the same or any other term of this Agreement.

18. Time is of the essence. Time is of the essence in this Agreement.

19. Final Agreement. This document contains the entire Agreement between the parties as to disclosure and use of the CII, and supersedes any previous or contemporaneous understandings, commitments, or agreements, oral or written, as to such subject matter. This Agreement may be amended or modified only with the written consent of both Parties. Madera’s City Manager, or designee, is authorized to amend this agreement in writing, including an extension of time for the Receiving Party to make use of the CII. Neither this Agreement nor any right granted hereunder shall be assignable or otherwise transferable.

20. Severability. In the event that a court of competent jurisdiction determines that any portion of this Agreement is unreasonable because of its term or scope, or for any other reason, the Parties agree that such court may reform such provision so that it is reasonable under the circumstances and that such provision, as reformed, shall be enforceable. In any event, the remainder of the Agreement shall remain in full force and effect.

21. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original and which collectively shall constitute one instrument.

DISCLOSING PARTY
The City of Madera
By: ____________________________
Arnoldo Rodriguez, City Manager

Date: July _____, 2025

RECEIVING PARTIES
K&B Electric, LLC
By: ____________________________
Randy Walton
Project Manager
Date: June _____, 2025

Attachment 2
Race Communications Information
California’s
Leading Fiber
Internet Provider
Contents From Our CEO
History and Mission
Why Race?
Why Fiber?
Master Developments
Counties & Municipalities
CASF Grant Project
Testimonials
Race Gives Back
Benefits of a Race Relationship
Stats & Facts
Why Municipalities Need Fiber Internet
Why HOA’s Need Fiber Internet
Race Communications was founded more than 30 years ago with a clear mission: to bridge the digital divide. While we have made considerable strides, the pandemic and its aftermath highlighted how essential broadband is to our daily lives. Staying connected has become a necessity.

The cause of the digital divide can often be traced back to two factors. The first is the lack of physical broadband infrastructure, which provides reliable access to the internet. The second cause is the absence of affordable options. Even when the infrastructure is in place, many households cannot afford to access it.

Since the beginning, we have partnered with towns, cities, and private and public entities to help strengthen California’s digital infrastructure as the need for reliable broadband grows.

Through these partnerships, Race Communications has created a long-lasting fiber network that provides homes with reliable and affordable communication services in communities like yours.

Thank you for being so committed to prioritizing accessible fiber internet for all. Together, we can continue to bridge the digital divide and connect your community to the things that matter most.

From our CEO
Raul Alcaraz, CEO
History & Mission
In addition, Race has been awarded more than 15 grants
from the California Advanced Services Fund to advance
broadband deployment and adoption in rural communities.

Race services include gigabit fiber internet, and unlimited home phone. All our services come with lightning-fast
speed, affordable pricing, and limitless potential. As a result, Race customers can experience the difference of seamless connectivity.

In 1994, Race Communications began its
journey as an IT consulting company in the
San Francisco Bay Area.

In 2002, it emerged as a California-based,
licensed telecommunications company
(CLEC) that designs, builds, and operates
fiber for the communities that need it most.

Race has become the preferred provider for
several national developers, such as KB and
Lennar Homes. Our projects also take place
in major cities, including San Francisco,
Los Angeles, and San Diego.

At Race, we believe high-speed internet is essential for the daily lives of all our customers. Working in partnership with several private investors, developers, and non-profit
community advocacy groups, Race focuses on building
worldclass fiber networks and offering gigabit internet service to communities throughout California.

Fiber-optic has become the gold standard for fast, premium internet. With our fiber network, homes effortlessly connect to a wide variety of entertainment and cloud services,
leading local businesses, developers, and city governments to experience significant economic improvements.

Why Race?
Race is a California Competitive Local Exchange Carrier (CLEC).

CLEC’s have the following infrastructure responsibilities:

Telecommunication Services:

CLECs are authorized to provide local telephone services, competing with incumbent local exchange carriers (ILECs) like AT&T or Verizon.

They can offer voice, data, and internet services to residential, business, and government customers.

Access to Unbundled Network Elements (UNEs):

CLECs can lease certain parts of ILEC networks at regulated rates. This helps them provide services more affordably and compete with larger carriers by not having to invest in building every aspect of the network.

Carrier of Last Resort (COLR) Exemption:

CLECs are typically not required to act as a "carrier of last resort," meaning they are not obligated to provide service to all areas or customers. ILECs generally hold this responsibility in regions where CLECs operate.

E911 Services:

CLECs are required to provide Enhanced 911 (E911) services, ensuring emergency calls are routed to the appropriate public safety answering point (PSAP) with location information.

Interconnection Rights:

CLECs have the right to interconnect their networks with those of ILECs.

This allows them to lease or use existing infrastructure (like poles, ducts, and rights-of-way) to deliver services without building out their own complete network.

Number Portability:

CLECs can assign telephone numbers and offer number portability, allowing customers to switch providers without changing their phone numbers.

Regulatory Oversight:

CLECs are regulated by the California Public Utilities Commission (CPUC), which ensures that they comply with state telecommunication laws, file tariffs, follow service quality standards, and provide consumer protections.

Competitive Pricing:

CLECs have the freedom to set their pricing and service terms in a competitive marketplace, allowing them to offer innovative service bundles or lower prices to attract customers, unlike traditional ILECs that are more heavily regulated in terms of rates.

Why Race?
CLEC’s also have the following authority in California:
1 Access to Rights-of-Way (ROW):

CLECs have the legal right to access public utility rights-of-way, which include spaces like streets, sidewalks, and utility poles, to install, maintain, and operate their telecommunication
infrastructure. This allows them to build and expand their networks without needing to acquire private land.
3 Easement Usage:

CLECs can utilize existing public utility easements to run cables or other necessary infrastructure. These easements, typically created for utilities like electricity and water, can also be used for telecommunications services, enabling CLECs to install fiber or other equipment without additional permits or negotiations in these predefined areas.
5 Permitting and Regulatory Compliance:

While CLECs have access to public utility easements and ROWs, they must comply with local permitting requirements and regulations. Cities or municipalities can impose reasonable rules on how and when CLECs can access these areas to
minimize disruption to the public or existing utility services. 7 Maintenance and Repair:

CLECs have the authority to maintain and repair their
infrastructure in public ROWs and utility easements. They are responsible for ensuring that their equipment does not
interfere with existing utilities and must restore any disturbed areas after completing work.
2 Pole Attachments:

CLECs can lease space on utility poles, ducts, conduits, and other public infrastructure owned by incumbent local exchange carriers (ILECs) or utility companies. The California Public Utilities Commission (CPUC) regulates the rates, terms, and conditions of these attachments to ensure fairness.
4 Interconnection and Co-location:

CLECs have the right to interconnect with the infrastructure of incumbent carriers and may co-locate their equipment on ILEC facilities, which are often within public utility easements. This promotes efficient use of existing infrastructure, reducing the need for new construction.
6 Non-Discriminatory Access:

CLECs are entitled to non-discriminatory access to ROWs and easements. ILECs or utility companies cannot deny access or charge unfair rates, ensuring CLECs can compete on a level playing field in providing services.

In summary, CLECs in California have the authority to provide telecommunication services in competition with ILECs, access public utility easements and rights-of-way to install and maintain their telecommunications infrastructure and offer services like number portability and E911. CLECs rights are governed by the CPUC to ensure fair access, and they must comply with local regulations to minimize public disruption.

Why Fiber?
With the recent increase in
remote work and virtual
schooling, fiber networks have
proven they are superior to
antiquated telephone and cable
networks. In fact, there was no
impact on Race's network when
the pandemic lockdown began
compared to the effect work
from home had on non-fiber
competitors such as Comcast
and Spectrum.
3 Fiber is exceptionally durable
and can withstand extreme
weather conditions, making it
the top choice for connected
homes. Additionally, fiber
infrastructure boasts a 100-year
lifespan, while traditional cable
systems built on copper often
experience corrosion and
sometimes need to be replaced
in as little as five years.
2 Fiber-optic broadband outpaces
copper in speed, reliability, and
capacity, making it the clear
choice for modern internet
needs. While copper has served
as a foundation for connectivity,
fiber is the future, ensuring
communities can thrive in an
increasingly digital world.
1 Stats and Facts
Future-Proof Infrastructure
•Scalability: Fiber can support multigigabit speeds
•Long Lifespan: Fiber infrastructure lasts
100+ years.
•Supports Smart Communities: Enables
IoT devices, security cameras, smart
meters, and automated community
services.

Faster, More Reliable Internet
•Symmetrical Speeds: Equal upload and
download speeds
•No Peak-Hour Slowdowns: Fiber doesn’t
slow down, even with lots of users
• Low Latency: Ideal for gaming, video
conferencing, and smart home devices.

Economic & Property Value Benefits
•Increases Home Values: Homes with
fiber internet see a 3.1% value increase.
•Attracts Businesses & Remote Workers:

Essential for modern professionals.
•Encourages Local Economic Growth:

Fiber is a key factor for attracting new
businesses.

Cost Savings & Community Efficiency
•Lower Maintenance Costs: More durable than
copper networks.
•Bulk Service Agreements: HOAs and communities
can negotiate lower rates for residents.
•Improves HOA Operations: Enables online
meetings, digital services, and faster
communication between residents and
management
Digital Inclusion & Enhanced Quality of Life
•Supports Online Learning & Telehealth: Critical for
education, remote work, & healthcare access.
•Strengthens Community Engagement: Reliable
internet allows for virtual town halls, livestreams,
and digital events.
•Better Security & Safety: High-speed connectivity
powers smart security cameras, emergency alerts,
and monitoring systems.

National Studies:

A study by the Fiber
Broadband Association and
RVA LLC found that access
to fiber-optic internet can
increase home values by
around 3.1%. In some cases,
particularly in rural or
underserved areas, the
increase can be up to 5%.

Fiber broadband internet can boost home values by an average of 2% to 5%, depending on the market and location.

It’s becoming an increasingly important factor for both homebuyers and renters, especially in the age of remote work and digital services.

Homebuyer Preferences:

Many homebuyers now consider
broadband connectivity a
necessity, alongside utilities like
water and electricity. Highspeed fiber broadband is
particularly attractive to buyers
who work from home, run
home-based businesses, or have
high data usage for streaming,
gaming, or smart home devices.

Rental Properties:

For rental properties, access
to fiber broadband can also
increase rental income and
occupancy rates, as tenants
often seek homes with
reliable, fast internet,
especially in areas with a
growing remote workforce.

Fiber Can Boost Home Values
Why Municipalities Need Fiber Internet:

By investing in fiber broadband, municipalities position their communities for technological advancements and sustainable development in the digital age.

Economic Growth:

Fiber broadband enables businesses to operate more
efficiently with faster and more reliable internet connections.

It attracts new businesses, fosters innovation, and supports local startups, contributing to job creation and a stronger local economy.
1 Enhanced Public Services:

Municipal governments can improve services like public
safety, education, healthcare, and transportation with fiber networks. For example, smart city technologies that rely on real-time data require the high-speed connectivity that fiber provides.
3 Increased Property Values:

Studies show that homes with access to fiber internet tend to have higher property values. Residents are increasingly seeing high-speed internet as a necessity, much like utilities such as electricity or water.
5 Digital Equity:

High-speed fiber internet ensures that all residents, regardless of location, have access to quality internet services. This helps close the digital divide, especially in underserved or rural areas where traditional broadband might be slow or unavailable.
2 Education and Remote Work:

Fiber internet supports modern education systems by enabling online learning platforms, ensuring students and educators have fast and stable internet access. It also empowers residents to work from home, supporting remote work opportunities and reducing commuting congestion.
4 Future-Proof Infrastructure:

Fiber-optic networks are scalable and offer long-term benefits as data demands grow. Unlike older technologies, fiber can easily support the increasing bandwidth needs of communities for decades without major upgrades.
6 Why HOA’s Need Fiber Internet
Attracting & Retaining Residents :
• Modern Amenity: High-speed internet is a top priority for homebuyers and renters. Communities with fiber have a
competitive edge.
• Property Value Boost: Studies show that fiber can
increase property values by up to 5%.

Supporting Smart Community Infrastructure
• Security Systems & Cameras: Fiber enables highdefinition video surveillance with no lag. • Smart Home Integration: IoT devices (thermostats,
lighting, locks) require reliable, low-latency connections. • Automated HOA Services: Online portals, virtual
meetings, and digital amenities run smoothly on fiber.

Community Engagement & Digital Inclusion
• Educational & Work-from-Home Support: Faster speeds
enhance remote work, online learning, and telehealth.
• Stronger Communication: Fiber improves virtual meetings, community livestreams, and digital event hosting.

Reliable, High-Speed Connectivity
• Consistent Performance: Unlike cable or DSL, fiber provides symmetrical upload/download speeds, essential for remote work, video conferencing, and smart home tech.
• Scalability: Future-proofs the community, ensuring long-term viability as technology demands grow.

Cost Savings & Operational Efficiency
• Bulk Agreements: HOAs can negotiate lower rates for
residents through community-wide fiber agreements.
• Lower Maintenance: Fiber has a longer lifespan (50+ years) and fewer service disruptions than copper-based networks. • Reduced HOA Complaints: Better internet means fewer
resident complaints, reducing administrative burdens.

Race Communications has partnered with
expert developers across California to bring
residents and businesses the fastest fiber
internet in the nation. As community-wide
fiber networks gain momentum, master
developments seek companies like Race as
their preferred provider.

Planning for every community is different,
so we create tailored solutions based on
each developer’s specific needs. Below are
development projects Race has worked
with to streamline their communication
efforts.

Master Developments
Projects

SAN FRANCISCO SHIPYARD
The San Francisco Shipyard and Candlestick are long-term communities with more than 350 acres (about half the area of Central Park in New York City) of parks and open space.

COVENANT OF RANCHO SANTA FE
Established in 1928, Rancho Santa Fe has a rich history as a country residential community emphasizing agriculture and preserving rural landscapes. The Association began working on its high-speed internet project, RSF Connect, in 2015. Race was selected as their preferred provider in April 2018.

PLAYA VISTA
This completed project successfully reinvented a neighborhood on the west side of Los Angeles. The development provides office space for the biggest names in tech and features high-end homes for residents.

BEAR VALLEY SPRINGS
A private gate-guarded community, located in the Tehachapi Mountains in California.

The community consists of about 25,000 acres of land and 3,580 home sites. Race Communications' internet services lead to Bear Valley Springs being named one of the best places to work-from home in 2021 by PC Mag.

STALLION SPRINGS
Stallion Springs is a planned community offering a laid-back relaxed getaway in addition to a full-time residential community. Stallion Springs offers enjoyment and recreation for those of all ages with one of the finest 18-hole championship golf courses in California, featuring a pro shop, driving range, chipping, and putting greens.

There are also tennis courts, a swimming pool, and a hot tub. For horse lovers, there are nearly 30 miles of equestrian riding trails.

Partnerships
Fiber-optic sets the standard for fast,
streamlined internet connectivity in
communities. Many innovative cities across
California know and understand this and have
partnered with Race Communications to
offer these services to their residents.

These cities aim to attract high-tech
companies and new residents daily as hubs
for technology, recreation, and
entertainment. Fiber internet is an easy,
affordable, long-lasting way to provide
internet access to homes and businesses in
any community.

Counties & Municipalities
Service Available in these Counties
2025 Communities in Construction
Colusa County
Kern County
Los Angeles County
Riverside County
San Bernardino County
Mono County
San Diego County
San Francisco County
Nevada County
Sonoma County
Sutter County
Tulare County
Yuba County
Chico
Marysville
Olivehurst
Lodi
Modesto
Turlock
Atwater
Merced
Chowchilla
Madera
Fresno
Dinuba
Visalia
Hanford
Bakersfield
Porterville
Palmdale
In addition to working closely with national
developers and local governments, Race has a
successful record of accomplishment when it
comes to delivering high-speed fiber
solutions to rural and disadvantaged areas.

Rural and urban communities differ vastly
when it comes to internet accessibility. Race
understands this disparity and is actively
working to bridge the digital divide. As a
result, Race has been awarded eleven
separate grants from the California Advanced
Services Fund (CASF) to advance broadband
adoption and infrastructure deployment in
unserved and underserved areas
encompassing 20,000 households.

Race works with public and private entities to
ensure all projects are built in a timely and
efficient manner with minimal disruption to
residents. Race has served more than 20
towns and cities across California with
additional projects underway.

CASF Grants Projects

LAST MILE HIGH DESERT
Resolution: T-17241
Total Project Cost: $17,853,044

MOJAVE SPACEPORT
Resolution: T-17279
Total Project Cost: $1,236,047

MONO COUNTY
Resolution: T-17433
Total Project Cost: $6,652,680
BACKUS
Resolution: T-17480
Total Project Cost: $2,741,484

FIVE MINING
Resolution: T-17488
Total Project Cost: $3,437,087
MONO
Resolution: T-17477
Total Project Cost: $10,275,602

OCCIDENTAL
Resolution: T-17524
Total Project Budget: $10,981,451
NORTH 395
Resolution: T-17541
Total Project Budget: $5,207,484
PHELAN
Resolution: T-17525
Total Project Budget: $46,049,332

BRIGHT FIBER
Resolution: T-17495
Total Project Budget: $26,800,000

WILLIAMS
Resolution: T-17716
Total Project Cost: $8,448,507

EXTENSIONS
Resolution: T-17751
Total Project Cost: $18,281,982
RACE COMMUNICATIONS PROJECT TOTAL: $158,638,549
Testimonials
SF Shipyard
Marketing Manager, Five Point
“I have been so fortunate to find and
work with the wonderfully committed
staff at Race Communications.”
Covenant of Rancho Santa Fe
Rancho Santa Fe Association
“This new and innovative service
offered will surpass some of the fastest
internet services in the nation – all
thanks to Race Communications!”
Nevada City
President, Bright Fiber Network, Inc.
“Neighborhood champions, project
supporters, and I are simply thrilled and
grateful that Race is taking the helm
and completing Bright Fiber’s vision to
bring our community into the
Information Age.”
Mojave Spaceport
Business Owner and Local Resident
“Very professional, great to work with
and great prices..... thank you so
much Race!”
Sierra Business Council
Vice President of the Sierra Business
Council
“We are fully supportive of Race
Communications because they are a
proven entity with an extensive
background in building, maintaining and
operating gigabit fiber-optic networks
in rural California.”
San Bernardino County
Chairman of the San Bernardino County
Board of Supervisors
“Race Communications has a proven
record of delivering service throughout
California and has strong support within
the communities they serve.”
Phelan
8th District Congressman
“The Race Communications project has
transformed the area and increased
opportunities for economic
development.”
“ ”
Race Gives Back
Community Outreach:

Race believes in inspiring communities and giving back whenever possible. We are invested in the communities we serve, and our efforts reflect that. Whether we are donating to families impacted by local fire devastation, or sponsoring community charities who give back to the underserved, we are committed to making a difference.

Big Brothers Big Sisters:

Race stepped up to the plate to offer a Silver Sponsorship to the Big Brothers Big Sisters of the Bay Area. This nonprofit mentorship organization was one sponsorship away from its goal until Race committed to helping this worthy cause. Serving underprivileged children and providing them with much-needed mentorship and activities, Race is proud to stand alongside those who are making a difference in the lives of young people.

Dedicated to Empowering Students:

One way we give back is by helping students get ready for back to school with our Race Backpack Giveaway events. We supply students with all the things they need for the school year, including backpacks filled with supplies. In 2024 alone, we served five communities, giving away more than 2,100 backpacks
Lancaster Turkey Giveaway:

In November of 2024 we partnered with the city of Lancaster to pass out 1000 turkeys. We are proud to provide hundreds of families with a a quality Thanksgiving meal.

Benefits of a Race Partnership
MORE THAN 20 YEARS OF EXPERIENCE
Race Communications has decades of experience working with fiber networks and has built strong relationships with several national developers, builders, and investors. As a result, Race has the knowledge and expertise to provide a world-class fiber network.

A TAILORED NETWORK
Race will develop a tailored construction plan for your project based on your community’s needs. We work with local companies and authorities to ensure the project is completed quickly and cost-effectively.

SEAMLESS CONSTRUCTION
Our construction crews have years of experience and will work diligently to ensure minimal disruptions to your community’s residents and businesses. With a completion rate of 100%, we work diligently to meet timelines. Our construction approach drastically reduces operational footprints while minimizing the environmental impact.

TRUE FIBER INTERNET
All communities will have a symmetrical gigabit internet connection to all homes and businesses. In addition, with recent fiber network upgrades, up to 10 Gbps for residential customers is now available on our network.

CONTINUED GROWTH THROUGHOUT THE STATE
Race is backed by some of the most experienced telecommunication investors in the nation. Our investors allow us to complete projects and upgrade infrastructures to improve the communities we serve.

Thank You
Jim Miller
Vice President, Business Development
661.742.7869
[email protected]

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
__________ Agenda Number:

Assistant Chief Justin Macomb
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for Fire Service Operations (updated Schedule A Agreement)
RECOMMENDATION:

Adopt a Resolution approving an updated Schedule “A” agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for $7,045,082
SUMMARY:

As discussed at the June 18, 2025, City Council meeting, a Schedule “A” agreement was approved between the City and CAL FIRE, spanning from June 1, 2025, through June 30, 2026. However, certain portions of the agreement and attachments inadvertently contained dated information and did not reflect a more efficient deal that was ultimately achieved for the City. This matter is being brought back to the City Council for confirmation that the Council intended to select an agreement with the more efficient costs. The total contract amount approved by Council in the resolution at the last meeting remains unchanged at $7,045,082.00.

A copy of June 18, 2025 staff report and packet can be found on the City’s website for Agenda item D-2 at: https://www.madera.gov/home/departments/city-clerk/city-council-agendasmeetings/#tr-2025-meetings-4850014.

ATTACHMENTS:

1. Resolution

2. Fire Protection Reimbursement Agreement
a. Exhibit A
B-10
b. Exhibit B
c. Exhibit C
d. Exhibit D
e. Exhibit E
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A NEW SCHEDULE "A" AGREEMENT WITH THE

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FROM JULY 1, 2025, TO JUNE 30, 2026, FOR FIRE SERVICE

OPERATIONS, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT

ON BEHALF OF THE CITY OF MADERA
WHEREAS, the City of Madera (CITY) contracts with the State of California, Department of Forestry and Fire Protection (CAL FIRE) to provide fire protection services as allowed under Public Resources Code Section 4142; and
WHEREAS, CAL FIRE and the CITY have entered into agreements for services since 1993, the latest of which was a one-year Schedule "A" service agreement from July 1, 2024, through June 30, 2025; and
WHEREAS, the Schedule "A" agreement must be amended annually to cover each fiscal year's costs while providing for fire service operations; and WHEREAS, the subject agreement would extend the service agreement through June 30, 2026.

WHEREAS, the City Council previously adopted Resolution No. 25-117 on June 18, 2025, approving the Schedule “A” agreement; however, certain refinements are needed to reflect the most current version of the agreement.

WHEREAS, the City Council now desires to rescind Resolution No. 25-117 and approve Schedule “A” as set forth herein.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA herby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera, California approves the above-noted Schedule "A" agreement with the California Department of Forestry and Fire Protection (CAL FIRE) dated July 1, 2025 (Agreement# 4CA07250 in the amount of $7,045,082.00), a copy of which is on file in the office of the City Clerk and referred to for particulars.

3. The City Council of the City of Madera, California authorizes the Mayor, to sign and execute said Agreement on behalf of the City of Madera.

4. This resolution is effective immediately upon adoption, and rescinds Resolution No. 25- 117.
*******

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 2, 2025
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consultant Services Agreement with Westwood Professional Services, Inc., for Tozer Park Design and Engineering Services
RECOMMENDATION:

1. Adopt a Resolution awarding a Consultant Services Agreement with Westwood Professional Services, Inc. (Westwood) under Request for Qualifications (RFQ) 202425-28 for Design & Engineering Services in the amount of $171,205 SUMMARY:

On May 12, 2025, the City received 10 statements of qualification from interested contractors vying for the opportunity to provide professional design and engineering services for Tozer Park.

The submitted statements were in response to RFQ 202425-28, released on April 7, 2025.

After evaluation of the statements, staff is recommending awarding RFQ 202425-28 to Westwood in the amount of $171,205.

DISCUSSION:

The City owns undeveloped property located on the northwest corner of Sunrise Avenue and Tozer Street. There are approximately 1.69 acres designated for a public neighborhood park, Tozer Park.

The City was awarded $659,640 towards the design and construction of Tozer Park. Grant funding comes from the State of California – Natural Resources Agency, Department of Parks and Recreation, under the Land and Water Conservation Fund and Outdoor Recreation Legacy D-1
Partnership (ORLP) Round 6B. The City will provide a 50 percent match for the project total, per grant requirements, with the project total estimated at $1,319,280.

The grant performance period for the funding ends on June 30, 2027, with the City required to meet the following grant objectives, as outlined in the grant deliverables, including:
 The park will have an Under-8 regulation-sized soccer field.  The park will provide two types of courts: basketball and pickleball.  The park will provide a par course loop.
 The park will provide designated space for fitness/exercise equipment.  The park will also include a playground area, within a designated picnic area/gathering space with an overhead shade structure adjacent to the playground.

The City expects the design and engineering of the project to be completed in a timely manner due to that the grant performance period still needs to account for the construction of the project being completed before June 30, 2027. The City is expecting final design plans to be completed within six (6) months of the contract award. The Consultant is expected to establish and maintain a close working relationship with City staff throughout each phase of the project. Phases are broken out as follows:
 Phase 1: Preliminary Design
 Phase 2: Final Design Plans, Construction Documents, Specifications, and Structural Calculations
 Phase 3: Bidding Process Assistance and Construction Support Services Regarding RFQ 202425-28, the bid documents were published on Monday, April 7, 2025. The RFQ requested proposals from licensed professional consultant firms, experienced in architecture and engineering, who demonstrate that they possess the knowledge and organizational, functional, and technical capabilities to provide design and engineering services for the creation of a park.

Review Process
The statements of qualifications were due May 12, 2025. The Procurement Manager reviewed 11 proposals initially for compliance with requirements, completeness, and responsiveness. After initial review, one was deemed unresponsive, with the remaining 10 proposals forwarded to a review committee for scoring and ranking without the cost proposal totals. A committee of staff from the Parks and Community Services Department and the Planning Department independently reviewed the proposals submitted.

The committee members’ evaluation included reviewing the following criteria, per RFQ process:
 Overall Experience and Qualifications in Park Design and Construction-Related Projects – Maximum points of 30
 Experience and Availability of Key Personnel – Maximum points of 30  Quality of Understanding and Project Approach- Maximum points of 30 From these categories, a total score and ranking of each firm were provided and sent to the Procurement Manager. The Procurement Manager completed the reference checks. References carried a maximum point total of 10 points.

The 10 proposals evaluated listed in Table 1, along with their weighted totals & rank:

Table 1: Firms Submitting Statement of Qualification
Name of Firm Rank Weighted Total
Westwood Professional Services, Inc. , Inc. 1 90.00
Blair, Church & Flynn 2 84.33
QK Inc. 3 81.67
Gates & Associates 4 -Tied 78.33
Melton Design Group 4 - Tied 78.33
Interwest Consulting Gorup, Inc. 6 75.00
4Creeks 7 74.33
Precision Civil Engineering 8 69.83
Integra Planning & Landscape Architecture 9 69.00
Edgeland Landscape Architecture 10 53.33
With Westwood ranked as the most qualified firm, staff proceeded to negotiate with the firm for the service fees. The final negotiated amount for services was set at $171,205.

Westwood was ranked the highest by the review committee out of the 10 proposals, representing the best value for the City. The firm would bring the following value to the City:
 Established in 1972, Westwood is a full service, multi-discipline professional design and engineering firm providing services to public and private clients.  With over 1,900 staff members located across the United States and registrations in most states, Westwood is recognized as one of the top design and engineering firms in the country.
 In 2024, O’Dell Engineering merged with Westwood. O’Dell had provided public improvement services in California since 1994, including landscape architecture, civil engineering, and land surveying.
 The Westwood California team currently employs over 95 professionals with offices in Fresno, Merced, Modesto, and Pleasanton.
 Westwood has been able to support public parks and recreation projects in Madera and the greater Fresno area since 2015, with experience on more than 100 projects.  Local experience includes Centennial Park, Knox Park, the Frank Bergon Senior Center, McNally Park Basketball Courts, Madera Sidewalk Improvements, Valley Children’s Hospital Park, and over 15 parks and recreation spaces for the City of Fresno.  Their statement of qualification presented a clear understanding of the ORLP grant requirements and the importance of the City meeting grant objectives.  Extensive background in designing award-winning, safe, and vibrant parks, Westwood is committed to helping Tozer Park become a truly unique place where families, friends, and neighbors can gather, play, and connect.

Westwood is a firm that the City has previously and currently worked with, it is to be noted that, during prior and current agreements with Westwood, they have performed satisfactorily and without issues. They are punctual, complete work as requested, and work closely with the City, communicating and responding to inquiries promptly.

FINANCIAL IMPACT:

The City has been awarded a total of $659,640 by the ORLP grant towards the completion of the project. The grant requires a 50 percent match by the City, which will be covered by the Parks Development Impact Fees. With the grant being a reimbursement-based grant, the City has to cover the upfront costs for design, engineering, and construction. The City is eligible for reimbursement up to $659,640 by the grant.

For Fiscal Year 2025/2026, the project cost of Tozer Park has been budgeted in the Parks Grant Fund – ORLP Grant, 41096132. The City match of $659,640 is budgeted in the Parks Developmental Impact Fees (DIF), 40880000.

The grant budget narrative submitted during the grant award phase included $172,082 as an allowable project cost for professional services of an architectural or engineering nature. Table 2 outlines the estimated project cost submitted as part of the grant application, including initial probable costs of construction elements.

With this in perspective, the proposed agreement with Westwood Professional Services, Inc. , Inc. being at $171, 205, this results in a savings of $877 of the estimated costs for the design and engineering services.

Table 2: ORLP Round 6B for Tozer Park Estimated Project Costs As Submitted for Grant Element Estimated
Cost
Architectural and Engineering Fees – Includes design and engineering services for conceptual plans, specifications, bid item descriptions, and probable costs of construction
$172,082
Site Work/Site Prep – Includes mobilization $5,000
Construction - Includes cost of the grant required objectives $1,142,198 Total Project Cost $1,319,280
Total Federal Share $659,640
City Match $659,640
ALTERNATIVES:

Staff has carefully considered the statements of qualifications received for the project. An alternative course of action involves rejecting all statements. This could potentially lead to several consequences that need to be taken into account.

Rebidding the project introduces uncertainties that may impact the project's overall cost. There is a possibility of receiving higher proposals or encountering a lack of additional bids in a subsequent bidding process. This scenario could prolong the timeline for selecting a consultant, which would impact meeting the grant performance period timeline.

ATTACHMENTS:

1. Resolution Awarding a Consultant Services Agreement under Request for Qualifications (RFQ) No. 202425-28 to Westwood Professional Services, Inc. in the amount of $171,205, for Tozer Park Design and Engineering Services a. Exhibit 1 – Consultant Services Agreement
ATTACHMENT 1
Resolution Awarding a Consultant Services Agreement under Request for Qualifications (RFQ) No. 202425-28 to Westwood Professional Services, Inc., in the amount of $171,205, for Tozer Park Design and Engineering Services
Exhibit 1 – Consultant Services Agreement
RESOLUTION NO. 25 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING RESOLUTION AWARDING A CONSULTANT
SERVICES AGREEMENT UNDER REQUEST FOR QUALIFICATIONS (RFQ) NO. 202425-28 TO WESTWOOD PROFESSIONAL SERVICES, INC., IN THE AMOUNT OF $171,205, FOR TOZER PARK DESIGN AND ENGINEERING

SERVICES
WHEREAS, the City of Madera released a Request for Qualifications (RFQ) 202425-28 calling for Tozer Park Design and Engineering Services; and WHEREAS, the IFB No. 202425-28 was released on April 7, 2025; and WHEREAS, the IFB No. 202425-28was duly noticed and published accordingly; and WHEREAS, there were 10 responsive statements of qualifications received as of May 12, 2025; and
WHEREAS, the 10 bids were evaluated for completeness and responsiveness; and WHEREAS, Westwood Professional Services, Inc. submitted the most responsive, responsible, and complete proposal at $171,205; and
WHEREAS, the City wishes to enter into a Consultant Services Agreement with Westwood Professional Services, Inc. for the design and engineering services of Tozer Park; and WHEREAS, the agreement would be for six months from the date of execution, with the option of one additional six-month extension, with written mutual consent.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council of the City of Madera does hereby accept the ten statements of qualification received for this project, finds that Westwood Professional Services, Inc. is the most responsive and responsible bidder, and awards a consultant contract for the RFQ 202425-28 Design and Engineering Services for Tozer Park in the amount of $171,205. Said contract is attached hereto as Exhibit 1.

3. This Resolution is effective immediately upon adoption. *******
EXHIBIT 1 – CONSULTANT SERVICES AGREEMENT

AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

CITY OF MADERA
AND
WESTWOOD PROFESSIONAL SERVICES, INC.

This Agreement for Design and Engineering Services for Tozer Park, Request for Qualifications (RFQ) No. 202425-28 (“Agreement”) is made and entered into this 1st day of August 2025, between the City of Madera, a municipal corporation of the State of California, hereinafter called “CITY”, and Westwood Professional Services, Inc. hereinafter called “CONSULTANT."

RECITALS
WHEREAS, CITY plans to obtain Design and Engineering Services for Tozer Park, (‘Project’); and
WHEREAS, CONSULTANT is qualified and certified to provide the required professional design and engineering services and is knowledgeable of the principals and practices of the industry associated with design and engineering; and
WHEREAS, CITY desires to enter this Agreement with CONSULTANT for such professional design and engineering services.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, CITY and CONSULTANT agree as follows:

AGREEMENT

1. SERVICES OF CONSULTANT:

CONSULTANT will provide professional design and engineering services as set forth herein in connection with the Project. Said work to be performed pursuant to this agreement is more particularly described in the Scope of Work.

2. SCOPE OF WORK:

CONSULTANT shall provide the professional architectural and engineering management services as set forth in Exhibit A, “Proposal of Service,” dated June 12, 2025, attached hereto and incorporated herein by reference.

CONSULTANT accepts full responsibility for the scope of services provided by subconsultants necessary for delivery of the project. CONSULTANT shall comply with applicable City of Madera design standards and requirements as directed by the CITY and applicable State and Federal requirements.

3. PROGRESS MEETINGS:

CONSULTANT shall communicate and meet with CITY staff at project progress meetings at intervals mutually agreed to between CITY and CONSULTANT to verify, refine and complete the project requirements and review the progress of the project. Such meetings shall be as set forth in the Scope of Work which is attached and incorporated by reference as EXHIBIT A.

4. CITY'S OBLIGATIONS:

The CITY shall provide the CONSULTANT with the following:
a. Provide a Project Manager to work with CONSULTANT;
b. Review all submittals timely;

5. COMPENSATION:

The total compensation for the work tasks itemized in EXHIBIT A, “Proposal of Services, Section E. Fee Proposal,” attached hereto and incorporated herein by reference is $171,205.

CITY and CONSULTANT agree on the rates shown in EXHIBIT A and agree that they will remain in effect until the date of expiration of Agreement indicated in Section 11. It is understood and agreed by both parties that all expenses incidental to CONSULTANT’S performance of services, including travel expenses, are included in the basic fee shown in EXHIBIT A.

6. PAYMENT:

Payments for all undisputed portions of each invoice as provided for hereunder shall be made within 30 days of receipt and approval of CONSULTANT’S monthly invoices for the work

performed specified herein. CONSULTANT’S invoice shall specify the billed hours and hourly rates for each employee classification. The sub-consultants work shall be included on CONSULTANT'S invoice with a copy of the sub-consultant’s invoice attached. A report on summary of costs to date for each component of the work shall accompany the invoice. This summary shall also estimate the percentage of the work completed for each component and the balance remaining in each component.

7. EXTRA SERVICES:

CITY agrees to pay CONSULTANT for extra services not contemplated hereunder as set forth in the Scope of Work or for such services as may be specifically requested by CITY through the Project Managerin writing and agreed to by CONSULTANT for an agreed-to fixed fee or hourly rate of compensation or for necessary expenses over that listed in the Budget; provided, however, the Project Manager authority is limited to expenditures not to exceed the amount of $171,205.

8. AUDITS AND INSPECTIONS ACCESS:

CONSULTANT shall, upon reasonable notice and at any time during regular business hours, and as often as CITY may deem necessary, make available to the CITY or its authorized representative for examination, all of its books, records, and data with respect to matters covered by this Agreement. CONSULTANT shall permit CITY to audit and inspect all invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to matters covered by this Agreement.

9. LIABILITY INSURANCE:

Consultant shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit B, “Insurance Requirements,” attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City

approval as to form and content. Consultantshall provide City with copies of required certificates of insurance upon request.

The provision will survive expiration or termination of this Agreement.

10. OWNERSHIP OF DOCUMENTS:

All original papers, documents, reports, drawings, and other work product of CONSULTANT are instruments of service. All reports and legal documents shall include the professional’s registration number and be stamped, signed, and dated. All instruments of service shall, upon payment in full to CONSULTANT, become the property of the CITY whether the project for which they are prepared is executed or not. CONSULTANT shall be permitted to retain copies, including reproducible copies, of the instruments of service for information and reference. The instruments of service shall not be used by the CONSULTANT on other projects, except by agreement in writing by the CITY. In the event the CITY reuses such instruments of service, CONSULTANT shall be released and held harmless by the CITY from any and all liability, including legal costs and attorneys’ fees, with respect to the reuse of such instruments of service.

Reuse of documents for any purpose other than as intended under this Agreement shall be at CITY'S sole risk. CITY shall indemnify CONSULTANT for any damages incurred as a result of such reuse, including use of incomplete documents.

11. TIME OF COMPLETION:

A. Based on an agreed upon Notice to Proceed date, CONSULTANT shall complete the work as shown in EXHIBIT A, which is attached and incorporated herein by reference.

B. CONSULTANT shall not be held responsible for delays caused by CITY review or by reasons beyond CONSULTANT’S control. Also, CONSULTANT shall not stop his work, including work unrelated to any extra services request, unless it can be shown that the project work cannot proceed while a claim or request for extra services is being evaluated.

C. CONSULTANT shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project. Failure of CONSULTANT to

comply with the above time schedule by more than fourteen (14) calendar days, unless the delay is not attributable to CONSULTANT or is attributable to CITY, is sufficient cause to terminate this Agreement, at the option of CITY, in accordance with Section 12.

D. CONSULTANT shall complete all services required under this Agreement and this Agreement on or before January 31, 2026 (‘Expiration Date’). The term may be extended by the City Manager in writing, if extension limited to term only, and if mutually agreed to at least 30- days in advance of expiration, for a period not to exceed one additional six-month extension. Any extension requiring increased compensation will require approval by the City Council.

12. TERMINATION OF AGREEMENT:

A. This Agreement may be terminated at any time by either party upon fifteen (15) calendar days written notice. In the event the Agreement is terminated by either party, CONSULTANT shall be compensated for services performed to the date of termination based upon the compensation rates and subject to the maximum amounts payable agreed to together with such additional services performed after termination which are authorized by the CITY representative to wind up the work performed to date of termination.

B. CITY may immediately suspend or terminate this Agreement in whole or in part by written notice where, in the determination of CITY, there is:

1. An illegal use of funds by CONSULTANT.

2. A failure by CONSULTANT to comply with any material term of this Agreement.

3. A substantially incorrect or incomplete report submitted by CONSULTANT to CITY.

In no event shall any payment by CITY or acceptance by CONSULTANT constitute a waiver by such party of any breach of this Agreement or any default which may then exist on the part of either party. Neither shall such payment impair or prejudice any remedy available to either party with respect to such breach or default. CITY shall have the right to demand of CONSULTANT the repayment to CITY of any funds disbursed to CONSULTANT under this Agreement which, as determined by the appropriate court or arbitrator, were not expended in accordance with the terms of this Agreement.

13. APPROVAL:

CITY will give reasonably prompt consideration to all matters submitted by CONSULTANT for approval to the end that there will be no significant delays in CONSULTANT’S program of work.

An approval, authorization or request to CONSULTANT given by CITY will only be binding upon CITY under the terms of this Agreement if in writing and signed on behalf of CITY by a CITY representative or designee.

14. HOLD HARMLESS:

Indemnity for Professional Liability: When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, and hold harmless but shall not defend CITY and any and all of its officials and employees from and against any and all losses, liabilities, damages, costs, and expenses, including reasonable legal counsel’s fees and costs but only to the extent caused by the negligent act, errors, and omission of the Consultant (and its Subconsultants) under this Agreement.

Consultant (and its Subconsultants) are responsible for such damages, liabilities and costs on a comparative basis of fault between the Consultant (and its Subconsultants) and the CITY in the performance of professional services under this Agreement. Consultant shall not be obligated to indemnify CITY for its own negligence or for the negligence of others.

Indemnity for Other Than Professional Liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend, and hold harmless CITY, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by

any individual or CITY for which Consultant is legally liable, including, but not limited to, officers, agents, employees, or subcontractors of Consultant.

15. RESPONSIBILITY FOR OTHERS:

CONSULTANT shall be responsible to CITY for its services and the services of its subconsultants. CONSULTANT shall not be responsible for the acts or omissions of other parties engaged by CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

16. CONFLICT OF INTEREST:

Prior to City’s execution of this Agreement, Consultant shall complete a City of Madera Conflict of Interest Disclosure Statement. Said Statement is attached hereto as Exhibit C and incorporated herein by reference. During the term of this Agreement, Consultant shall have the obligation and duty to immediately notify City in writing of any change to the information provided by Consultant on Exhibit C, “Disclosure of Conflict of Interest,” attached hereto and incorporated herein by reference.

Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of the City Council, any City commission, board, committee, or similar City body. This requirement may be waived in writing by the City Manager if no actual or potential conflict is involved.

Consultant shall comply with all applicable laws, rules, regulations, and professional canons/requirements governing avoidance of impermissible client conflicts, including without limitation the requirements of the California Political Reform Act (Government Codes Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.).

Consultant represents and warrants that as of the effective date hereof, he/she/they represents no client whose interests are adverse to the City's.

This Section 16 shall survive expiration or termination of this Agreement.

PROFESSIONAL RESPONSIBILITY:

CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the Services. CONSULTANT recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained, despite the use of due professional care.

17. PARTIES BOUND BY AGREEMENT:

This Agreement shall be binding upon CITY, CONSULTANT, and their successors in interest, legal representatives, executors, administrators and assigns with respect to all covenants as set forth herein. CONSULTANT shall not subcontract, assign, or transfer any of the work except as otherwise provided for in this agreement.

18. COMPLETE AGREEMENT OF PARTIES:

This Agreement, including attachments incorporated herein by reference, represents the entire Agreement and understanding between the parties. Any modifications of this Agreement shall be in writing and signed by authorized representatives of the parties. One or more waivers of any term, condition or covenant by either party shall not be construed as a waiver of any other term, condition, or covenant.

19. ASSIGNMENT WITH APPROVAL:

It is understood that neither party shall assign, sublet, subcontract, or transfer its rights or obligation under this Agreement without the prior express, written consent of the other party.

20. INDEPENDENT CONTRACTOR:

In performance of the work, duties and obligations assumed by CONSULTANT under this Agreement, it is mutually understood and agreed that CONSULTANT, including any and all of CONSULTANT’S officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venture, partner, or associate of CITY. Furthermore, CITY shall have no right to control or supervise or direct the manner or method by which CONSULTANT shall perform its work and function. However, CITY shall retain the right to administer this Agreement so as to verify that CONSULTANT is performing its obligations in accordance with the terms and conditions hereof. CONSULTANT and CITY shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.

Because of its status as an independent contractor, CONSULTANT shall have absolutely no right to employment rights and benefits available to CITY employees. CONSULTANT shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee to others unrelated to CITY or to this Agreement.

21. GOVERNING LAW:

Any controversy or claim arising out of, or relating to, this Agreement which cannot be amicably settled without court action shall be litigated either in the appropriate State court for Madera County, California, or as appropriate in the U. S. District Court for the Eastern District of California, located in Fresno, CA. The rights and obligations of the parties and all interpretations and performance of this Agreement shall be governed in all respects by the laws of the State of California.

22. AMENDMENTS:

Any changes to this Agreement requested either by CITY or CONSULTANT may only be affected if mutually agreed upon in writing by duly authorized representatives of the parties

hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such in writing.

23. COMPLIANCE WITH LAWS AND WAGE RATES:

CONSULTANT shall comply with all Federal, State, and local laws, ordinances, regulations, and provisions applicable in the performance of CONSULTANT’S services. CONSULTANT may use professional practices and standards regarding the interpretation of these laws.

Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply, unless otherwise expressly stated.

24. CONSULTANT'S LEGAL AUTHORITY:

Each individual executing or attesting this Agreement on behalf of CONSULTANT hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation's board of directors and in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that CONSULTANT is a duly organized and legally existing corporation in good standing in the State of California.

25. NOTICES:

Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either party to this Agreement by the other party shall be in writing, and shall be deemed duly served and given when personally delivered to the party to whom it is directed or any managing employee or that party or, in lieu or personal service, when deposited in the United States mail, first class postage prepaid, addressed as follows:

CITY OF MADERA CONSULTANT
City of Madera Westwood Professional Services, Inc.

Attn: Arnoldo Rodriguez Att: Chad Kennedy
205 W. 4th Street 1165 Scenic Drive, Suite A
Madera, CA 93637 Modesto, CA 95350
Phone: 559-661-5400 Phone: (209) 571-1765
Email: [email protected] Email: [email protected]

26. SOLE AGREEMENT:

This instrument constitutes the sole and only agreement between CONSULTANT and CITY respecting the Project and correctly sets the obligations of the CONSULTANT and CITY to each other as of this date. Any agreements or representations respecting the above project, not expressly set forth in this instrument are null and void. ///

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written.
* * * * * * * * * * *

CITY OF MADERA
a municipal corporation
By: ______
Cecelia Gallegos, Mayor
Date: _______________________________

CONSULTANT
By: ______
__________________
Taxpayer I.D. Number
Date: _______________________________
ATTEST:

By:

Alicia Gonzales, City Clerk

APPROVED AS TO FORM
By:

Shannon L. Chaffin, City Attorney
Date: ____________________________
Exhibits:

Exhibit A – Proposal of Service
Exhibit B – Insurance Requirements for Consultants
Exhibit C – Disclosure of Conflict of Interest

EXHIBIT A

PROPOSAL OF SERVICE
Consultant shall perform to the satisfaction of City, in accordance with this Agreement, the Services described below. All references to “Westwood Professional Services,” “Westwood Professional Services, Inc.,” “design team,” “we,” “us” or “our” shall refer to “Consultant.” “Deliverables” are obligations of Consultant to deliver to the City, and “Tasks” are obligations of the Consultant to perform as described. Forecasts and the schedule of project deliverable timelines are obligations to complete as set out in this Scope of Services contingent upon requested data and documents being provided by the City within a reasonable period of time, and subject to timing at the City’s discretion as noted in the Project Schedule. Timelines may be subject to any extensions of time granted in writing by the City’s Director of Parks at the Director’s sole discretion given at the request of Consultant for unforeseen delays. Time is of the essence for the purposes of this Agreement.

A. Refined Scope of Services
Project Understanding
The City of Madera has been awarded $659,640 in funding through a 50% match program from the Outdoor Recreation Legacy Partnership (ORLP) Program by the State of California’s Department of Parks and Recreation, toward a total project cost of $1,319,280. The funding will be used for the development of Tozer Park, a proposed neighborhood park of approximately 1.69 acres located at the northwest corner of Fig Street and Tozer Avenue. Environmental reviews, a preliminary design concept, and cost estimating have been completed. Key recreational amenities and features as part of the grant requirements include:
y An under-8 regulation sized soccer field;
y Basketball court(s);
y Pickleball court(s);
y A par course loop;
y Fitness/exercise area(s); and
y Playground in proximity to picnic area(s), with a shade structure.

Tozer Park will provide a diverse mix of features to cater to a wide range of recreational needs and significantly benefit the community by providing much-needed outdoor opportunities. The park will contribute to enhancing the overall quality of life for Madera residents and help address gaps in the City’s park system. The intention is for this park to become an asset to the community and be a place for everyone to engage in diverse recreational and social activities.

The project was selected for the grant through a competitive process, with the City of Madera emerging as one of only three cities in California to receive this grant. The Tozer Park project will need to adhere to the Land and Water Conservation Fund (LWCF) program requirements, as well as other requirements outlined in 2 CFR 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Compliance with these regulations will ensure that project expenses are eligible for reimbursements.

Scope of Services Statement
TASK
01 PROJECT KICK-OFF/SITE ANALYSIS/DATA COLLECTION & REVIEW This task will involve gathering, reviewing, and assessing existing data and reports relative to the project and conducting necessary investigations and analyses required to identify key project issues that could impact or be impacted by the project including:

TASK 1.1 CITY KICK-OFF MEETING
We will meet with the City to review options for conceptual design at a location of the City’s choice and may include a site walk. Collaborate on potential refinements to the site layout. The following typical items will be discussed:
y Introduce City staff and project partners to the design consulting team. y Review key objectives of the project, the scope of services, deliverable expectations, the project schedule, and broad milestones.
y Confirm project parameters and limits of work.
y Obtain and review existing record drawings, utility information, City standard specifications and details, and other available materials.
y Establish a broad meetings schedule.
y Establish communication channels with all parties involved. y Review the available construction budget and contingencies. y Review vendor options available through the National Cooperative Purchasing Alliance, allowing for consideration of procurement of preferred products at lower prices than typically available through normal purchasing processes.
y Assist City with coordinating key 2 CFR 200 grant requirements.

A. REFINED SCOPE OF SERVICES
PROPOSAL OF SERVICES TOZER PARK DESIGN AND ENGINEERING SERVICES | 3

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Madera City CouncilJuly 2, 2025

Madera City Council
July 2, 2025