Table of Contents
OVERVIEW.........................................................................................................................................6 OUTREACH SUMMARY REPORT OUTLINE.............................................................................................7 EXECUTIVE SUMMARY ......................................................................................................................................7 BACKGROUND ...................................................................................................................................8 GOALS AND OBJECTIVES...................................................................................................................................8 OUTREACH APPROACH AND METHODS................................................................................................................8 Multilingual and Equity-Focused Strategies .....................................................................................8 ENGAGEMENT ACTIVITIES..................................................................................................................................9 Promotion of Outreach..................................................................................................................9 STAKEHOLDER ENGAGEMENT...........................................................................................................................10 Feedback Received ....................................................................................................................11 PHASE ONE COMMUNITY OUTREACH ...............................................................................................12 POP-UP EVENTS ...........................................................................................................................................12 COMMUNITY VERBAL COMMENTARY/FEEDBACK RECEIVED ....................................................................................12 MADERA METRO AND DIAL-A-RIDE SURVEY........................................................................................................13 Survey Results ...........................................................................................................................13 COMMUNITY SURVEY — OPEN-ENDED COMMENTS .............................................................................................17 COLLEGE STUDENT SURVEY ............................................................................................................................17 COLLEGE STUDENT SURVEY OPEN-ENDED COMMENTS ........................................................................................20 HIGH SCHOOL STUDENT SURVEY .....................................................................................................................21
1.1 HIGH SCHOOL SURVEY — OPEN-ENDED COMMENTS ..............................................................................24 Cross-Survey Takeaways.............................................................................................................24 COMMUNITY OUTREACH PHASE TWO ...............................................................................................26 COLLATERAL MATERIAL DEVELOPED..................................................................................................................26 Pop-Up Events ...........................................................................................................................26 Open Houses and Listening Session (Hybrid).................................................................................27 MADERA COMMUNITY COLLEGE LISTENING SESSION............................................................................................27 MADERA CITY HALL WORKSHOP FEEDBACK .......................................................................................................27 Transit Accessibility & Technology ................................................................................................27 Dial-A-Ride Usage ......................................................................................................................27 MCCLISTENING SESSION FEEDBACK................................................................................................................28 Transit Accessibility & Technology ................................................................................................28 Student Transportation Challenges...............................................................................................28 Opportunities & Partnerships.......................................................................................................28 Dial-A-Ride Usage (Virtual question) .............................................................................................28 CITY OF MADERA MICROTRANSIT FEASIBILITY STUDY PHASE TWO............................................................................28 RESULTS SUMMARY .......................................................................................................................................38 Awareness and Interest in Microtransit..........................................................................................38 Frequency of Use and Acceptable Wait Times................................................................................38 Acceptable Travel Times and Fare Expectations .............................................................................39 Preferred Service Hours and Days ................................................................................................39 Relationship with Fixed Bus Routes ..............................................................................................39 Interest in Expanded Services ......................................................................................................39 Information Sources and Preferences ...........................................................................................39 CONCLUSIONS ................................................................................................................................39 Overview
The Madera Metro Microtransit Feasibility Study Engagement Plan was a comprehensive strategy designed to involve residents, stakeholders, and transit users in shaping the future of public transportation in Madera, California. Developed in August 2025, the plan outlined a multifaceted, multilingual approach to community engagement that included surveys, open houses, pop-up events, digital outreach, and partnerships with community organizations. The goal was to assess the feasibility of implementing a microtransit system that addressed service gaps, optimized costeffectiveness, and improved user satisfaction while ensuring that the diverse needs and perspectives of Madera's approximately 110,000 annual transit riders were integrated into the final study recommendations. Through strategic messaging, inclusive outreach tactics, and a timeline that extended from August 2025 through March 2026, the engagement plan sought to build awareness, gather meaningful feedback, and foster collaborative decision-making in developing an adaptable and responsive transit system for the community.
Outreach Summary Report Outline
Executive Summary
● Purpose of the outreach effort
● Key findings and themes
● Summary of participation metrics
Background
The City of Madera conducted a study of the current Madera Metro and Dial-A-Ride services to identify areas for improvement, evaluate cost-effectiveness, and ensure transit options met the needs of the community. Madera Metro operated up to 18 twenty-passenger buses, offering four fixed routes on a set schedule and an on-demand option called Dial-A-Ride (DAR). The DAR program had five buses available during the week and one on weekends, with ADA Paratransit service providing curb-to-curb transportation through three vans during the week and one on weekends. Combined, these services supported about 110,000 riders each year.
Madera Metro, in collaboration with Flexlynqs, Ontra Mobility, and Bodewell Group to conduct a microtransit feasibility study aimed at delivering a more convenient, reliable, and rider-centered transit experience for the community. The study also assessed the feasibility of introducing a microtransit service, aiming to address service gaps, improve cost-effectiveness, and boost rider satisfaction, ultimately creating a more flexible and responsive transit system for the community.
The City invited residents to participate in public events and complete surveys to share their thoughts and ideas, as input was essential to evaluating Madera Metro and Dial-A-Ride services to improve cost-effectiveness and meet the community's evolving needs.
Goals and Objectives
● Conducted comprehensive surveys to gather input from the public and key stakeholders, allowing them to express their preferences regarding different types of transit/mobility and to explain the reasons behind their preferences.
● Built awareness and educated the public about the development process and advantages of the Microtransit Feasibility Study.
● Integrated relevant community feedback into the development process of the final Microtransit Feasibility Study.
Outreach Approach and Methods
Multilingual and Equity-Focused Strategies
The engagement plan focused on equity and inclusivity to ensure that Madera residents, especially those from underserved and traditionally underrepresented communities, had meaningful opportunities to participate. To gather input, the City hosted a workshop and an information session, set up pop-up booths, distributed surveys, and provided outreach in multiple languages and accessible formats. This approach ensured that residents could contribute to the future of Madera's transit system.
All outreach materials, including flyers,
social media posts, surveys, and digital
content, were produced in both English
and Spanish to reflect the linguistic
diversity of the community. The project
website and virtual engagement hub
also offered bilingual access, and
interpretation services were made
available at public events. The study's
online presence, including surveys for
both outreach phases, was offered in
both English and Spanish to maximize
accessibility.
Equity was woven throughout the
engagement approach, with particular
attention paid to reaching low-income
communities, seniors, individuals with
disabilities, youth, and other groups
that might have faced barriers to participation. By offering a hybrid (in-person and virtual) meeting format and conducting outreach at community gathering places, the team worked to reduce obstacles and ensure diverse voices shaped the study's recommendations.
Engagement Activities
Promotion of Outreach
The surveys and outreach events were promoted through multiple e-blasts to community partners, social media posts on City of Madera and Madera Metro Meta pages, and flyers posted on transit buses. The interactive pop-up booth events were conducted in venues where people were ready to gather, such as the Madera Flea Market, El Toro Loco Market, the Frank A. Bergon Senior Center, and the Pan American Community Center.
Social media posts were designed to encourage the general public to complete the survey. Posts and visuals targeting the City of Madera region were developed in multiple languages to promote equity. Bilingual e-blast content was developed to share event information and project details with a broad range of stakeholders across the City of Madera. Targeted local businesses in high-traffic areas on the east side of the City of Madera.
To support project messaging and draw
attention to the effort, the team prepared
a suite of collateral materials. The team
focused on ensuring these were written in
an easy-to-understand way with minimal
technical text, so the public was able to
authentically engage and provide input.
Collateral materials included, but were
not limited to flyers, surveys, and
displays. All materials were developed in
English and Spanish. A press release
was sent to the Madera Tribune and Big
Valley News to inform the public about
the hybrid workshop held on March 3,
2026.
The Madera Community College
informational session was scheduled for
Thursday, February 19, 2026, at 11:00
AM in hybrid format (in-person + virtual) in the Multipurpose Room. The College distributed flyers, posted on campus TV screens, and leveraged student groups for outreach.
To maximize the reach of outreach efforts and increase accessibility, the team prepared an interactive, multilingual virtual engagement hub on Social Pinpoint or a similar platform. The team brought the City's feasibility study—including information on each proposed option and feedback opportunities—to life in a visually digestible and impactful way. Site features included project overview, announcements, surveys, and outreach opportunities. This website drove public participation to bring in ample feedback to be considered in the final assessment of the study.
Stakeholder Engagement
In-person meetings with City Council members were held in September to gather information on current systems and community needs.
Table 1. Stakeholder Engagement Schedule
CITY OFFICIALS DATE
Mayor Cece Gallegos 9/22/25
Council member Anita Evans 9/22/25
City Manager Arnoldo Rodriguez 9/22/25
CITY OFFICIALS DATE
Councilmember Rohi Zacharia 9/22/25
Councilmember Jose Rodriguez 9/23/25
Feedback Received
• Dial-A-Ride Services
o Dial-A-Ride works well, but availability is limited.
o There is a need to expand service hours.
o The senior community is a primary user of Dial-A-Ride services. o More services are needed overall.
• Safety & Rider Experience
o Driver schedules are tight, and drivers tend to drive fast. o Do riders feel safe and secure on the transit?
o The drop-off and pick-up location at the hospital is a busy and frequently used stop. o Riders should be given a grace period to catch the bus. • Infrastructure & Accessibility
o Some transit stops need better shelters and seating.
o Ensure all amenities are ADA compliant.
o Are stops located in the right places?
• Service Coverage & Frequency
o More frequent services are needed for the east side of town. o A fixed route is preferred.
o Better accuracy of bus arrival times is needed.
• Awareness & Outreach
o It is difficult to get people to understand that the service is free. o The food bank is a potential source for distributing information. o Connect with the school district to distribute information. o A swap meet is a good location for gathering feedback. • Ridership Observations & Questions
o Parents sometimes use taxis to send high school students to school. o How do college students use the transit services?
o Empty buses are noticed driving by.
o Is there a social stigma that needs to be addressed when it comes to riding the bus?
Phase One Community Outreach
Pop-Up Events
The pop-up events successfully attracted a diverse array of participants, offering them the opportunity to actively engage with the project team. Attendees varied from community
members who wanted to learn more about the initiative to individuals who took the time to complete the survey. These events provided a venue for interaction, allowing participants to ask questions, share feedback, and contribute valuable insights that would shape the project's future.
Table 2. Schedule of Pop-Up Events
LOCATION DATE TIME # PARTICIPANTS
Pan American Community Center October 22, 2025 11 am – 12 pm 14 Frank A. Bergon Senior Center October 23, 2025 11 am – 12 pm 13 Madera Flea Market October 26, 2025 8 – 10 am 27
El Toro Loco Market December 4, 2025 3 pm – 4 pm 6
Community Verbal Commentary/Feedback Received
• I live far from the main road/bus route.
• I have my own vehicle.
• Mother stated that because she was late to pick daughter from school the daughter took the bus and was given drugs and was hospitalized. (Since she didn't have an alternative way to get home the mother believes it left her vulnerable and allowed more time for her to get into trouble.)
• Thank you for improving transportation.
• Please provide a ramp for 3 wheelers in case. More bus stops need to have shelters or areas for warm weather, while we are waiting.
• The bus driver left a person running.
• Dial-a-ride is helpful when you live far. Three dollars is a lot to make it a dollar ride. • There are more frequent bus stops so I wouldn't have to wait so long for a bus. • More physical maps.
• The bus didn't arrive on time, and I had to pay $20 for a taxi to send my daughter to HS and that was very expensive for me.
• The bus driver was not Hispanic, and I needed to ask questions, and they couldn't help me. Bus routes changed and I don't know which bus to take. The bus also doesn't take direct routes to the areas I need to go to.
• Sometimes when I am waiting at a bus stop, the buses just drive by without stopping. I'm not sure if they were supposed to stop for me or not.
Madera Metro and Dial-A-Ride Survey
Surveys were distributed through eblast to stakeholder contact lists, posted on the project website with links to the City of Madera website, linked to printed material through QR codes. The City of Madera conducted a Microtransit Feasibility Study in 2025, collecting 66 surveys from various community locations to understand transportation usage, perceptions of the Madera Metro bus service, and desired transit improvements. The study gathered insights from English and Spanish speakers, as well as a college student survey, highlighting key challenges and preferences regarding public transit in Madera.
Survey Results
In a typical week, which types of transportation do you or members of your household use?
EVALUATION RESULT
Most common
response
Personal vehicle, used far more than any other transportation type across all trip purposes.
What do you think of the Madera Metro transit service?
EVALUATION RESULT
Overall
sentiment
Respondents most frequently selected "Unsure" when evaluating Madera Metro service. For several items, such as travel times, feeling safe, and overall satisfaction, "Unsure" appears as the dominant category. Other positive responses like "Almost always" and "Often" are also common, but generally less frequent than "Unsure." Most bus users say that they feel safe and view the service as convenient.
If you do NOT use the Madera Metro bus service, why not? (Check all that apply)
EVALUATION %
Infrequent service 40.68%
Doesn't go close enough to where I travel 43.18%
It takes too long to travel by bus 21.37%
Buses are too crowded 7.05%
I don't know what bus to take 37.96%
Bus routes aren't direct enough 23.87%
Doesn't operate the hours/days I need to travel 12.05%
Would not feel safe and secure on public transit 2.50%
Would not take transit under any circumstances 2.28%
Other 14.32%
Transit/mobility improvements I would like to see (Top 3) EVALUATION %
Better information on how to use Madera Metro 66.77%
Expanded weekend service 40.37%
Later weeknight service 33.85%
Earlier weekday morning service 6.52%
On-demand microtransit / ride hailing service 8.30%
More bus stops 38.43%
More frequent bus service 10.87%
More shelters or benches at bus stops 25.55%
More direct service 25.78%
Fewer transfers required 3.96%
Mobile phone app for real-time information 22.36%
Wi-Fi/wireless Internet on the bus 11.50%
Better bus service to specific locations 1.79%
Other 3.96%
How many people live in your household?
HOUSEHOLD SIZE %
0 members 5.00%
1 member 55.22%
2 members 18.00%
3 members 2.00%
4 members 2.00%
5 members 2.00%
More 0.00%
How many cars or SUVs?
VEHICLES %
0 vehicles 5.00%
1 vehicle 60.00%
2 vehicles 35.00%
Community Survey — Open-Ended Comments
• It's difficult to move around town for groceries and doctor appointments when the car is not working.
• I would like free services or rides for elderly or the community to and from appointments and a phone number to call and they can pick them up at their door. • My mom takes the bus to her doctor's appointments because she doesn't drive… She often tells me how unreliable the bus is—sometimes she has to walk across town. • I think that all of the transit agencies in Madera County should consolidate into one system, like Merced County has. It doesn't really make sense to have three different operators in a county as small as ours. A consolidated transit system offers significant benefits including operational and cost efficiency, better regional and long-term planning, and a seamless experience for riders.
• The bus doesn't come on time. My daughter's school starts at 8:30am and there have been times she's taken the bus and has been late to school. There have been times we have to call a taxi, and it is too expensive.
• The only thing is we need shelter out of the rain and cold while we are waiting! • More information should be out there for the public. I am unsure where to access that information.
College Student Survey
• Are you a full-time or part-time student?
o 7 out of 11 are full-time students.
• Do you have a driver's license?
o 4 out of 11 hold a driver's license.
• If yes, do you have a vehicle available daily?
o 7 out of 11 do not have a vehicle available. 1 out of 11 has a vehicle and 3 did not respond.
• What days of the week do you typically have classes?
o 8 out of 11 have classes on Monday, Tuesday, and Wednesday. 7 out of 11 have classes on Thursday and 2 our of 11 have classes on Friday. • What hours of the day do you typically have classes?
o Students have classes across all hours of the day, from early morning through late evening. An all-day service window with special attention to the 8 a.m. - 12 p.m. peak. • How do you currently travel to and from college?
o 9 out of 11 are drop off / pick up by parent, guardian, or other family member o 3 out of 11 drive alone or with passengers
o 1 out of 11 ride with friend(s)
o 4 out of 11 ride a Madera Metro or Dial-A-Ride transit bus - Purple Line / Route 1 o 2 out of 11 ride a Madera Metro or Dial-A-Ride transit bus - Green Line / Route 3 o 1 out of 11 ride Madera County Connection (MCC)
o 2 out of 11 take a taxi, Uber/Lyft, or similar transportation service • Where do you usually go when you leave college after your last class? o Among those responding, homeward travel dominates with 10 responses, with 3 staying at the college for after class activities, 1 goes to another location and two people responded with other indicating work, errands, and appointments. • When do you normally leave college property after class? o 3 leave within 15 minutes after last class, 5 stay up to one hour after last class, with 1 staying one to two hours after last class and 2 staying two hours or more after last class.
Please indicate if you agree or disagree with the following statements.
STATEMENT AGREE NOT SURE DISAGREE
I feel safe riding Madera Metro 72.7% 18.2% 9.1%
Prefer fixed route & schedule 72.7% 27.3% 0.0%
Prefer on-demand (app/call) 90.9% 9.1% 0.0%
Bus = hang out with friends 27.3% 54.5% 9.1%
Bus gives greater independence 81.8% 18.2% 0.0%
Parent/guardian would NOT want me to ride 9.1% 18.2% 72.7% What do you think of the Madera Metro transit service?
ATTRIBUTE ALMOST
ALWAYS OFTEN UNSURE
NOT
VERY
OFTEN
ALMOST
NEVER
Service is convenient & easy to use 33.3% 44.4% 11.1% 0.0% 11.1% Travel times are reasonable 11.1% 55.6% 11.1% 11.1% 11.1% I feel safe on Madera Metro 44.4% 33.3% 11.1% 0.0% 11.1% Info is readily available 44.4% 22.2% 22.2% 0.0% 11.1%
Madera Metro is punctual 0.0% 44.4% 44.4% 11.1% 0.0%
Transfers are convenient 33.3% 33.3% 22.2% 0.0% 11.1%
ATTRIBUTE ALMOST
ALWAYS OFTEN UNSURE
NOT
VERY
OFTEN
ALMOST
NEVER
Overall satisfaction 33.3% 33.3% 22.2% 0.0% 11.1%
If you do NOT use the Madera Metro bus service, why not?
ATTRIBUTE RESPONSES
Infrequent service 36.4%
It doesn’t go close enough to where I travel to and from 27.3% It takes too long to travel by bus 18.2%
Buses are too crowded 9.1%
I don’t know what bus to take 0.0%
Bus routes aren’t direct enough 27.3%
Madera Metro doesn’t operate the hours of the day or the days of week that I would want to travel 9.1%
I would not feel safe and secure on public transit or waiting for transit would not feel safe and secure on public transit or waiting for transit 0.0% I would not take transit under any circumstances 0.0%
Which improvements would encourage you to ride the Metro bus system?
ATTRIBUTE RESPONSES
Better information on how to use Madera Metro Bus Service 45.5% A mobile phone app for real-time information 63.6%
Wi-Fi/wireless Internet access on the bus 27.3%
Weekend service 36.4%
Later weeknight service 45.5%
Earlier weekday morning service 36.4%
On-demand service like a taxi, Uber/Lyft, or similar transportation service (concept of subsidized, shared-ride sedan or van service requested through a Smart phone, tablet app, or telephone)
36.4%
More bus stops 54.5%
More frequent bus service 45.5%
More shelters or benches at bus stops 36.4%
More direct service / fewer transfers required 54.5%
College Student Survey Open-Ended Comments
● Being able to take a bus to MCC would be very impactful for me and others in the future, however they do not make stops outside Madera. If the bus were to take passengers in Fresno, it would make it easier for students to go to in person classes. ● I feel safe riding the metro bus but I wish it would come on time… sometimes it comes 30 [minutes] to 1 hour late. Which sometimes I'm late to class because the Metro bus is my only ride to school.
● I have to drive four hours every school day to get to college, and the bus stops by my house, however, it doesn't stop at my school.
High School Student Survey
• Which school do you attend?
o 2 out of 4 selected “Madera South High School”. 2 out of 4 selected “Madera High School”.
• What grade are you in?
o 1 - 9
th
o 1- 10th
o 2 11th.
• Do you have a driver’s license?
o 2 out of 4 responded indicated they did have a driver’s license. • If yes, do you have a vehicle available daily?
o 2 out of 4 selected “No”.
o 2 out of 4 selected “No response”.
• How do you currently travel to and from school?
o Respondents chose the options to “Walk, be Dropped off or picked up by a parent, guardian, or other family member, or Ride with friends”. • Where do you usually go when you leave school in the afternoon? o Respondents selected the “Go directly home, Stay at school for after-school activities, or Go to another location for after-school activities” options. • When do you normally leave school property after dismissal bell? o All respondents stated they leave within 15 minutes after the bell.
Please indicate if you agree or disagree with the following statements.
STATEMENT AGREE DISAGREE NO
RESPONSE
I feel safe riding the Madera Metro transit bus 50.0% 25.0% 25.0% I would prefer a fixed route/schedule with posted stops 50.0% 25.0% 25.0% I would prefer a flexibly scheduled on-demand bus 50.0% 25.0% 25.0% Riding the bus would let me hang out with friends 0.0% 25.0% 75.0% Using the bus would give me greater independence 75.0% 0.0% 25.0% My parent/guardian would not want me to ride the bus 25.0% 75.0% 0.0% If you now use Madera Metro bus service or have used it in the past, what do you think of the transit service?
STATEMENT ALMOST
ALWAYS OFTEN UNSURE
NOT
VERY
OFTEN
ALMOST
NEVER SKIPPED
Service is
convenient and
easy to use
0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
The travel times are
reasonable 0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
I feel safe on the
Madera Metro
service
0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
Madera Metro
information is
readily available
0.0% 0.0% 0.0% 25.0% 0.0% 75.0%
Madera Metro
arrives on schedule
(punctual)
0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
Transfers are
convenient 0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
Overall, I am
satisfied with
Madera Metro
0.0% 0.0% 25.0% 0.0% 0.0% 75.0%
Each row totals 100%. Notable that 75% of respondents skipped every question in this section, with only 1 respondent answering each — and most of those answers were "Unsure." If you do NOT use Madera Metro bus service, why not?
OPTIONS PERCENTAGE
Infrequent service 0.0%
Doesn't go close enough to where I travel 25.0%
Takes too long to travel by bus 0.0%
Buses are too crowded 25.0%
I don't know what bus to take 100.0%
Bus routes aren't direct enough 25.0%
Doesn't operate the hours/days I want 25.0%
Would not feel safe/secure 0.0%
Would be embarrassed to use transit 0.0%
Would not take transit under any circumstances 0.0%
Other (write-in) 0.0%
Which of the following potential improvements would encourage you to ride the Metro bus system?
SELECTIONS PERCENTAGE
Better information on how to use Madera Metro 75.0%
A mobile phone app for real-time information 75.0%
Wi-Fi/wireless Internet on the bus 50.0%
Weekend service 50.0%
Later weeknight service 50.0%
Earlier weekday morning service 50.0%
On-demand service (Uber/Lyft-style) 25.0%
More bus stops 75.0%
SELECTIONS PERCENTAGE
More frequent bus service 25.0%
More shelters or benches at bus stops 25.0%
More direct service / fewer transfers 25.0%
Other (write-in) 0.0%
1.1 High School Survey — Open-Ended Comments
Us school kids need this so much since we can't ride the school bus because it's within a mile of the school.
Cross-Survey Takeaways
THEME SUMMARY
Punctuality A recurring concern across all surveys — buses arriving late impacts school, work, and appointments.
Route Coverage Multiple respondents want service expanded to areas outside madera (e.g., fresno) and more direct routes.
Information
Access
Respondents want better information on how to use the system, including physical maps and a mobile app.
On-Demand
Service
Interest in flexible, on-demand microtransit (uber/lyft-style) is strong, especially among students.
Shelters & Stops Requests for more shelters, benches, and bus stops are common among household respondents.
Consolidation At least one respondent strongly advocated for consolidating madera county's transit agencies into one system.
Safety Most respondents feel safe on the bus, though some parental concerns were noted in the student surveys.
Community Outreach Phase Two
The team ventured back into the
community to actively seek feedback
from residents regarding various ondemand ideas and proposed changes. They engaged with
community members through
discussions and surveys to better
understand their needs and
preferences, ensuring that the
proposed initiatives align with the
desires of the community.
Collateral Material
Developed
• Flyer: A bilingual flyer was created to promote the workshop. The flyer included important information about the workshop, such as its location and scheduled time, along with a brief description of the project.
• E-blasts: A bilingual e-blast was developed to promote the workshop. These e-blasts were sent via email and shared with their respective communities. • Social Media: A social media calendar and content plan were created to promote the workshops.
• Project Website: The project website was updated to feature the workshop, enhancing event promotion, and disseminating information about the project. The website included bilingual project overview information, contact details, and a digital survey.
Pop-Up Events
LOCATION DATE TIME # PARTICIPANTS
Madera Community College February 19, 2026 11 am – 12 pm 7 Pan American Community Center March 4, 2026 11 am – 12 pm 17 Madera Flea Market March 11, 2026 8 – 11 am 23
Walgreens Transit Stop March 16, 2026 8 – 11 am 8
Open Houses and Listening Session (Hybrid)
LOCATION DATE TIME # PARTICIPANTS
Madera City Hall March 3, 2026 5 – 6 p.m. 3 in-person | 3 virtual
Madera Community College
Listening Session
February 19, 2026 11 a.m. – 12
p.m.
7 in-person | 3
virtual
Madera City Hall Workshop Feedback
Transit Accessibility & Technology
• I heard two potential modes for ride requests: phone call or digital (app). Due to the multilingual and different abilities found throughout our community, are there more visual-based and accessible technologies we can lean on when it comes to ride requests?
• Is there a way to get a transit stop at the Casa Grande Motel as residents need to access services in the City of Madera (Hope House and Madera County Department of Behavioral Health Services)?
• Consider providing more ADA compliant options for riders.
Dial-A-Ride Usage
• Would on-demand transit take people through drive-thru restaurants? With people with accessible needs in mind.
• Will each on-demand vehicle have a wheelchair ramp or lift? • Currently Uber and Lyft are not readily available in Madera, so residents have to rely on taxis later in the evenings.
• Would fare prices be impacted by whether this is an electric or gas based fleet? MCC Listening Session Feedback
Transit Accessibility & Technology
• Is there a transit app available for riders?
• Madera Metro is always considered a viable option; however, buses do not always arrive on time despite the schedule.
Student Transportation Challenges
• Students would rather park in the orchards than pay for a parking permit. • One student reported taking an Uber to school every time they have class. • Students cannot stay for evening courses because they do not have transportation. • Evening classes are offered Monday through Thursday.
Opportunities & Partnerships
• There is interest in the ability to move back and forth between Fresno, Madera, and the school via transit.
• The college has grant money available to provide $200 gas cards or Uber cards to students in need but would prefer to work with the City to fund bus rides instead. • There is an option to pilot a program with the college.
Dial-A-Ride Usage (Virtual question)
• A question was raised regarding how many passengers are typically in a Dial-A-Ride vehicle when the service is used.
City of Madera Microtransit Feasibility Study Phase Two The following analysis reflects the 69 responses collected between February 2 and March 20, 2026.
Before today, were you familiar with on-demand microtransit service?
42.00%
58.00%
Yes No
ANSWER RESULTS
Yes 42.0%
No 58.0%
How interested would you be in using an on-demand microtransit service?
ANSWER PERCENTAGE
Very Interested 55.1%
Somewhat Interested 20.3%
Neutral 15.9%
Somewhat Uninterested 2.9%
Not Interested 5.8%
How often would you use an on-demand microtransit service? 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Very Interested Somewhat Interested Neutral Somewhat Uninterested Not Interested 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Daily A few times per week A few times per month Rarely Never
ANSWER PERCENTAGE
Maximum acceptable wait time for pickup?
ANSWER PERCENTAGE
10 minutes or less 20.3%
15 minutes 26.1%
20 minutes 11.6%
30 minutes 23.2%
More than 30 minutes 11.6%
Responses total 64 out of 69, meaning 5 participants (7.2%) did not answer this question. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
10 minutes or less 15 minutes 20 minutes 30 minutes More than 30 minutes Daily 27.5%
A few times per week 21.7%
A few times per month 33.3%
Rarely 8.7%
Never 8.7%
What fare would make on-demand microtransit feel like a good value?
ANSWER PERCENTAGE
I wouldn't pay for this 18.8%
$2 per one-way trip 42.0%
$3-4 per one-way trip 15.9%
$5 per one-way trip 11.6%
I'd pay anything less than Uber/Lyft 10.1%
Note: Responses total 68 out of 69, meaning 1 participant (1.4%) did not answer this question.
Would you use microtransit outside current operating hours? (Check all that apply)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
I wouldn't pay for this $2 per one-way trip
$3-4 per one-way trip $5 per one-way trip
I'd pay anything less than Uber/Lyft
55%
51%
61%
58%
Early mornings (before
7am)
At night (after 7pm) On Saturdays On Sundays
ANSWER PERCENTAGE
Early mornings (before 7am) 55.1%
At night (after 7pm) 50.7%
On Saturdays 60.9%
On Sundays 58.0%
Comfortable if microtransit were the only transit option?
ANSWER PERCENTAGE
Yes 29%
No, I'd still need the 4 fixed bus routes 53.6%
I don't use the bus routes now 17.4%
Features of fixed routes that make you continue riding? (Check all that apply)
ANSWER PERCENTAGE
No booking required 40.6%
No app required 15.9%
More predictable schedule 39.1%
I already know how it works 18.8%
Worried on-demand will take longer 14.5%
Worried on-demand will cost more 18.8%
Other 1.4%
If the 4 fixed bus routes were changed, what matters most? (Pick 2)
ANSWER PERCENTAGE
Buses come more often (frequency) 52.2%
Routes go more directly to key destinations 30.4%
Faster trips (fewer stops) 13.0%
Better on-time performance 31.9%
Earlier morning service 11.6%
Later evening service 18.8%
Better weekend service 15.9%
52%
32% 30%
19% 16% 13% 12% 6%
Buses come
more often
(frequency)
Better ontime
performance
Routes go
more directly
to key
destinations
Later
evening
service
Better
weekend
service
Faster trips
(fewer stops)
Earlier
morning
service
Other
Other 5.8%
On-demand service to Fresno for medical appointments?
ANSWER PERCENTAGE
Yes 89.9%
No 1.4%
Not sure 8.7%
How are you receiving info about Madera transit now? (Check all that apply)
90%
1% 9%
Yes / Sí No Not sure / No estoy seguro
ANSWER PERCENTAGE
Madera Metro website 24.6%
Madera Metro app 7.2%
Word of mouth 43.5%
Social media 11.6%
Posted flyers and signs 11.6%
Community events 11.6%
43%
25%
12% 12% 12% 7%
How would you like to receive info in the future? (Check all that apply)
ANSWER PERCENTAGE
Madera Metro website 30.4%
Madera Metro app 33.3%
Word of mouth 24.6%
Social media 55.1%
Posted flyers and signs 44.9%
Community events 34.8%
Other 1.4%
55%
45%
35% 33% 30% 25%
1%
Results Summary
Awareness and Interest in Microtransit
A majority of respondents (58%) were not familiar with ondemand microtransit before taking this survey. This signals a significant education gap and points to the need for a robust public awareness campaign before any microtransit service launch. Despite low prior awareness, 75.4% of respondents expressed positive interest (Very + Somewhat Interested). Only
8.7% were uninterested.
Frequency of Use and Acceptable Wait Times
The largest group (33.3%) anticipate using the service a few times per month, while nearly half (49.2%) indicate weekly or daily use. Combined, 82.5% of respondents anticipate using microtransit at least a few times per month, demonstrating a solid base of potential ridership.
Expectations cluster between 10–30 minutes, with the 15-minute mark being the single most selected option. Notably, 46.4% of respondents expect a wait of 15 minutes or less, while 34.8% are willing to wait 20–30 minutes.
Acceptable Travel Times and Fare Expectations
The $2 price point dominates as the most broadly acceptable fare. Importantly, 18.8% wouldn't pay at all, suggesting a segment of the ridership that depends on free or subsidized transit. On the other end, 21.7% would pay $5 or more (or simply less than rideshare).
Preferred Service Hours and Days
All four extended-hours options received strong support (50%+), with weekend service leading slightly.
Relationship with Fixed Bus Routes
Over half of respondents would not be comfortable losing fixed routes in favor of microtransit alone. Microtransit should be positioned as a complementary service, not a replacement. The top retention factors for fixed routes are convenience of no booking and schedule predictability, both near 40%. When asked what matters most if fixed routes were modified, increased frequency is the top priority by a wide margin. Combined with the demand for better on-time performance and more direct routing, riders are telling the City they value reliable, efficient, and frequent service above all else. Extended hours (evening and weekend) are important but secondary.
Interest in Expanded Services
A large majority (90%) expressed interest in a microtransit or shared on-demand service to Fresno for medical appointments, with 9% unsure and 1% opposed, indicating very strong demand for regional connectivity.
Information Sources and Preferences
Currently, word of mouth (43%) dominates, but riders want to receive future information primarily through social media (55%), flyers/signs (45%), community events (35%), and the Madera Metro app (33%).
For future communication preferences, social media was the top choice (55%), followed by posted flyers and printed materials (45%), community events (34%), Madera Metro app / mobile apps (33%), the Madera Metro website (30%), and word of mouth (24%).
Conclusions
The engagement process successfully gathered diverse community input highlighting transit service gaps, rider concerns, and strong interest in microtransit solutions. The feedback informed study recommendations and identified challenges and effective engagement strategies for future efforts.
May 2026
1 Final Report
Madera Metro Microtransit Feasibility Study
Purpose of Discussion
2 • Share key findings from community outreach
• Review outcomes of the Study
• Present recommended transit service improvements
Key Insight
A single solution will not meet all needs.
Recommended approach: Hybrid System = Modified Fixed Routes + On-Demand 3 Today is about improving service for residents - faster, more flexible, and more reliable—without increasing cost
Why This Matters Now
• Rising expectations for faster, more flexible transportation • Current system not meeting community needs efficiently • Opportunity to improve service without increasing overall budget
This is about delivering better service with the same dollars
Current System Challenges
• Long wait times (up to 60 minutes)
• Underused routes consuming resources
• Limited-service hours
• Indirect routes → longer travel times
Result: Residents are underserved despite existing
investment
Recommended Approach
A Balanced, Practical Solution - Hybrid System:
• Maintain essential fixed routes
• Expand flexible on-demand service (microtransit)
Combines familiar service + modern mobility
What We Heard
• Residents want faster, more reliable service
• Need to maintain simple, predictable options with
better information about those options
• Strong interest in on-demand transportation
Current Demand
4 <20
20-120
120-200
200-600
>600
Trips/Month
Proposed Madera Fixed-Route and On-Demand Services
5 Proposed Fresno Connector Service
6 Fixed-Route Service Comparison
7 Metric Baseline Scenario Proposed Scenario Change
Route 1 (Purple Line / Cleveland
Ave)
Headway: 30 min
Cost: $726,390/yr
Ridership: 30,000–34,600
Hours: 7-6:30pm Weekdays, 9-
4pm Saturdays
Headway: 30 min
Cost: $828,576/yr
Ridership: 32,900–42,700
Unchanged services span
✓ More direct routing
✓ More reliable headways
✓ Focus on highest-demand
corridor
✓ +2,900–8,100 riders
Route 2 (Orange Line / Yosemite
Ave)
Headway: 60 min
Cost: $726,390/yr
Ridership: 22,100–24,400
Hours: 7-6:30pm Weekdays, 9-
4pm Saturdays
Headway: 30 min
Cost: $828,576/yr
Ridership: 19,700–26,300
Unchanged service span
✓ 2x frequency improvement
✓ More direct routing
✓ Improved travel time reliability
Route 3 (Green Line)
Headway: 60 min Cost:
$647,010/yr Ridership: 10,300–
13,400
Now served by on-demand
microtransit
✓ Riders served at comparable or
even faster travel times
✓ ~$647K redirected to higherdemand corridors
Route 4 (Blue Line)
Headway: 60 min Cost:
$238,140/yr Ridership: 2,300–
3,800
Now served by on-demand
microtransit
✓ Riders served at comparable or
even faster travel times
✓ ~$238K redirected to core
service with higher demand
On-Demand Service Comparison
8 Service Aspect Baseline (Dial-ARide)
Proposed
(Microtransit) Change
Vehicle & Booking Traditional vehicles
Phone-based booking
Modern fleet, emphasis
on app-first booking
(phone still available)
✓ Real-time tracking
✓ Improved customer experience
✓ Stronger system branding
Operating Hours
Weekdays: 7am–6:30pm
Saturday: 9am–4pm
Sunday: 8:30am–2:30pm
Weekdays: same
Saturday: 9am–6:30pm
(+2.5 hrs)
Sunday: same hours
✓ Expanded weekend service hours
✓ Better alignment with community travel needs
Annual Operating Cost $1,757,340 $2,327,940
+$570,600 (expanded service, improved fleet)
(Note: Costs may decrease through competitive
procurement; we assumed current cost per hour which is
high relative to industry benchmarks)
Projected Annual
Ridership 21,500–32,200 32,300–47,900 +10,800–15,700 riders New Supplemental On-Demand Services
9 Service Description & Model Operating Hours Cost & Ridership Shoulder Hour TNC
(Madera)
-City-subsidized shared-ride
TNC trips (Uber/Lyft) to fill
early morning and evening
gaps
-Pay-per-trip model
Weekdays: 6–7am, 6:30–
8pm
Saturday: 6:30–8pm
Cost: ~$3,750/yr
Riders: 250–1,300
Fresno Connector
-On-demand service
connecting Madera to Fresno
-Can transition to scheduled
shuttle if demand grows, with
minimal cost increase while
maintaining coverage
-Evaluates long-term regional
connectivity demand
Weekdays: 7am–6:30pm Cost: ~$34,500/yr Riders:
1,200–3,500
Summary
10 Metric Baseline Scenario Proposed Scenario Change
Estimated Annual
Ridership 86,100 – 108,300 86,300 – 121,600 +300 to +13,300 riders Total Annual Operating
Cost ~$4,095,270 ~$4,023,342 -$71,928 (↓ 1.8%)
Cost Per Trip $38 $33 -$5 per trip (↓ 13%)
Number of Fixed Routes 4 routes 2 routes Strategic consolidation to core corridors
On-Demand Service
Type Traditional Dial-A-Ride On-demand microtransit
Modernized service
delivery and customer
experience, expanded
hours
Supplemental OnDemand Services None
Subsidized shared-ride
Uber/Lyft trips during
shoulder hours and to
Fresno
Expanded hours;
improved access to
Fresno medical
appointments and college
classes
Summary of Operating Cost
11 Service Baseline Cost Proposed Cost Difference
Dial-A-Ride / Microtransit $1,757,340 $2,327,940 +$570,600 Route 1 (Purple) $726,390 $828,576 +$102,186
Route 2 (Orange) $726,390 $828,576 +$96,516
Route 3 (Green) $647,010 $0 -$647,010
Route 4 (Blue) $238,140 $0 -$238,140
Shoulder Hour TNC $0 $3,750 +$3,750
Fresno Connector $0 $34,500 +$34,500
TOTAL SYSTEM $4,095,270 $4,023,342 -$71,928 (↓ 1.8%)
12 Today is about improving service for residents - faster, more flexible, and more reliable—without increasing cost What Stays the Same (Stability)
• Continued fixed-route service on key corridors
• Service to critical destinations:
o Hospital & medical services
o Shopping hubs (Walgreens area)
o Social services
• ADA accessibility remains a priority
No one is left without service
Expanded Access Options
New pilots (low-risk, high-value):
• Early morning / evening service (Uber/Lyft partnerships) • Fresno connection pilot
Test new services before scaling → responsible use of funds
Financial Responsibility
Uses existing budget more efficiently
• Potential to reduce cost per trip
• Pay-for-use model for some services
Better outcomes without higher costs
What Improves (Service Upgrade)
• Shorter fixed route wait times (20–35 minutes vs. 60+) • More direct trips (fewer circling routes)
• Expanded service hours
• Citywide coverage through microtransit
Faster, more convenient service for residents
What This Means for Madera Residents
• More transportation choices
• Faster trips
• Better access to jobs, education, healthcare, and services • Improved quality of life and mobility
Implementation Plan
13 Phase 2: Fixed-Route
Refinement and Public
Communication
1. Fixed-route stop spacing
analysis
2. Evaluate stop
infrastructure and stop
changes
3. Update timetables
4. Fare policy analysis
5. Prepare communication
materials
6. Outreach and marketing
Phase 1: Transition to OnDemand Microtransit Pilot
(6-9 months)
1. Develop competitive RFP
2. Release RFP & begin
procurement
3. Vendor selection &
contract award
4. Microtransit system
configuration & setup
5. Launch microtransit
service
Phase 3: Fixed-Route
Service Implementation
1. Launch new timetables for
Rt. 1&2
2. Remove remaining routes
3. Monitoring against KPIs,
refinement as needed
Risk Overview and Path Forward
14 Risks & Mitigation
Risk: Public concern about route changes
Mitigation: Phased rollout + strong communication
Risk: Technology barriers
Mitigation: Phone booking option
Risk: Accessibility concerns
Mitigation: ADA-compliant vehicles and fixed routes
Decision Point
We are seeking direction from council to:
• Approve the recommended approach
• Direct staff to begin work toward implementation
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 20, 2026
_________________________________ Agenda Number:
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Commercial Color Palette and Permitting
RECOMMENDATION:
Adopt a Resolution of the City Council of the City of Madera Adopting a City-Approved Color Palette for the Painting of New Structures and Repainting of Existing Structures in Commercial Zone Districts
SUMMARY:
This item was initially set in motion by City Council direction on February 4, 2026. With recent Ordinance adoption, the City Municipal Code allows for regulation of pain color in Commercial Zone Districts. This item is regarding approval of the Commercial Color Palette and the application process.
BACKGROUND:
Staff presented an Administrative Report to the City Council on February 18, 2026. The Council direction was to establish standards for Commercial zone districts through pre-approved palettes of colors for new development and to require administrative approval when repainting existing buildings in Commercial zones.
The City Council adopted City Council Resolution No. 26-45 on March 18, 2026, initiating Ordinance Text Amendment (OTA) 2026-01 to Chapter 3 of Title X: Planning and Zoning of the City Municipal Code to repeal Section 10-3.419 (RESERVED) and add a new Section 10-3.419 EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS to set the standards for approval of exterior paint colors for structures within Commercial Zones.
D-1
RETURN TO AGENDA
On April 21, 2026, Planning Commission adopted Resolution No. 2049, forwarding a recommendation for approval to the City Council, In accordance with the provisions of Sections 10-3.1507 and 10-3.1508 of the City Municipal Code (CMC).
On May 6, 2026, the Council waived the first reading and introduced by title only (OTA) 2026-01, for the amendment of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code at a public hearing held on May 6, 2026.
On May 20, 2026, the Council held the Second reading and adoption of Ordinance Text Amendment (OTA) 2026-01, for the amendment of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code. Commercial Color Palette and the establishment of exterior paint color standards for construction of new buildings and repainting existing buildings, within the Commercial Zone districts.
The changes adopted through (OTA) 2026-01 become effective June 19, 2026.
Color palette and permit application:
The resolution being considered approves the process for identifying approved color for new structures and repainting of existing structures in Commercial zone districts, a no fee application for repainting of existing structures in Commercial zone districts and adopts the Color Palette for Commercial zone districts.
If adopted, the colors shown in the exhibit attached to the resolution will constitute the approved Color Palette for Commercial Zone Districts. Once adopted, the Color Palette may be modified by the City Council from time to time. Addition or deletions from the palette must be approved by Council resolution.
Color determination for new structures, chosen by the applicant from the approved Color Palette, will be identified and documented by the Planning Department during the permit process. The Planning Department determination of color compliance for new structures is appealable to the City Council.
Color determination for repainting of existing structures, chosen by the applicant from the approved Color Palette for Commercial Zones, will not be subject to a permitting fee, submitted to and approved by the Planning Department. The Planning Department determination of color compliance for repainting of existing structures is appealable to the Planning Commission. The decision of the Commission is final unless appealed to the City Council. The decision of the Council shall be final.
Approves Color Palette for New Structures in Commercial Zone Districts. Approves Color Palette for Repainting of Existing Structures in Commercial Zone Districts. Approved Color Palette for Commercial Zones can be modified by Council resolution. Approves application form.
No Fee for application.
Planning Department determination is appealable to Council.
ALTERNATIVES:
As an alternative, the Council may elect to:
1. Move to refer the item back to staff and/or continue the public hearing to a future City Council meeting at a date and time certain with direction to staff to return with an updated staff report and/or Resolution (Council to specify and articulate reasons for referral/continuance).
2. Move to deny the request.
3. Provide staff with other alternative directives.
ATTACHMENTS:
1. City Council Resolution
ATTACHMENT 1
City Council Resolution
RESOLUTION NO. _______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING
A CITY-APPROVED COLOR PALETTE FOR THE PAINTING OF NEW
STRUCTURES AND REPAINTING OF EXISTING STRUCTURES IN
COMMERCIAL ZONE DISTRICTS
WHEREAS, on May 20, 2026, the City Council of the City of Madera adopted Ordinance repealing Section 10-3.419 (RESERVED) in its entirety and adding 10-3.419 EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS, to Chapter 3, Title X: Planning and Zoning, to the Madera Municipal Code to establish standards for exterior colors in Commercial zone districts and a regulatory program requiring repainting of all existing structures in Commercial zone districts to obtain a permit issued by the City prior to repainting; and WHEREAS, Madera Municipal Code Section 10-3.419 provides that the City-approved color palette shall be as adopted by resolution of the City Council.
WHEREAS, after due consideration of the items before it, the Council now desires to adopt this Resolution adopting a City-approved color palette for exterior colors in Commercial zone districts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Madera as follows:
Section 1. The foregoing recitals are true and correct and incorporated by reference.
Section 2. The City Council hereby adopts a City-approved color Palette for exterior colors in Commercial zone districts as attached hereto as Exhibit “A” and incorporated herein by reference.
Section 3. This Resolution shall be effective upon adoption. * * * * *
EXHIBIT A
City-Approved Commercial Color Palette
CITY OF MADERA
COMMERCIAL BUILDING COLOR PALETTE
In an effort to enhance the appearance of the City of Madera, the City of Madera City Council approved Ordinance ____ establishing an exterior paint color palette for all commercial buildings within the City limits. The purpose of establishing a fixed color palette is to limit the use of bright, fluorescent or garish colors that contrast inappropriately with surrounding properties. This effort will enhance the look of the city and contribute to attracting consumers and new businesses alike.
The adopted palette covers a broad range of earthtones and muted colors. Brighter, more intense colors are to be used only in a limited fashion for building trim and accent areas. A no fee permit is required for property owners or paint contractors when a building is to be repainted so that the proposed color scheme is reviewed by the Planning Department staff to assure consistency with the established palette.
All existing commercial and industrial structures are required to comply with the ordinance. Attached you will find the list of accepted colors. Should you have any questions, you may contact the Planning Department at 559-661-5430.
EXTERIOR COLOR PALETTE
E25 E26 E27 E28 E29 E30 E31 E32 E33 E34 E35 E36
E37 E38 E39 E40 E41 E42 E43 E44 E45 E46 E47 E48
E61 E62 E63 E64 E65 E66 E67 E68 E69 E70 E71 E72
E73 E74 E75 E76 E77 E78 E79 E80 E81 E82 E83 E84
E85 E86 E87 E88
CITY OF MADERA
EXTERIOR COLOR APPLICATION for COMMERCIAL BUILDINGS
NO FEE
Assessor Parcel Number(s): __________________________________________________________________________ Business Name: ___________________________________________________________________________________ Business Address: __________________________________________________________________________________ Proposed Color Scheme: Exterior Base Color # ____________________ Trim Color # ____________________ Paint manufacturer, color name and numbers that match color palette options. Submit sample chips.
Exterior Base: _____________________________________________________________________________________ Trim: ____________________________________________________________________________________________ Property Owner/Tenant: _____________________________________________________________________________ Address: __________________________________ City: __________ State: __________ Zip Code: __________ Phone: ___________________________________________ Email: _________________________________________ Signature: _______________________________________________________________________ Office Use Only
Project No: ____________ Date Filed: ___________
Related Cases: __________ Planner: ____________
TRIM COLOR PALETTE
T25 T26 T27 T28 T29 T30 T31 T32 T33 T34 T35 T36
T37 T38 T39 T40 T41 T42 T43 T44 T45 T46 T47 T48
T49 VT50 T51 T52 T53 T54 T55 T56 T57 T58 T59 T60
TGI T62 T63 T64 T65 T66 T67 T68 T69 T70 T71 T72
T73 T74 T75 T76 T77 T78 T79 T80 T81 T82 T83 T84
T85 T86 T87 T88 T89 T90 T91
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 20, 2026
_________________________________ Agenda Number: __________ Harpiar Gandhi, Public Works Ops Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Contract Award for the replacement of seven (7) HVAC units at multiple City facilities RECOMMENDATION:
Adopt a Resolution:
1. Awarding IFB No. 202526-18 for replacement of seven (7) HVAC units at three (3) City facilities; and
2. Authorizing the City Manager to execute all contract documents and any non-material amendments necessary for project completion; and
3. Adopting of CEQA Guidelines Section 15301 (Existing Facilities) Categorical 1 exemption.
SUMMARY:
Staff is requesting City Council approval to award IFB No. 202526-18 for the replacement of seven (7) HVAC units at multiple City facilities. The project includes replacement of:
4 HVAC units at the Police Department
1 HVAC unit at Fire Station No. 57
2 HVAC units at the Madera Municipal Golf Course
This project was introduced as part of the current fiscal year’s Deferred Maintenance Program to address aging HVAC infrastructure at City facilities that have experienced increasing maintenance demands, mechanical failures, and declining energy efficiency due to the age and condition of the existing equipment.
BACKGROUND:
D-2
RETURN TO AGENDA
As part of the City’s ongoing Deferred Maintenance Program introduced in the current fiscal year budget, staff identified several aging HVAC systems across multiple City facilities requiring replacement due to increasing repair frequency, declining efficiency, and overall system deterioration. The Deferred Maintenance Program has proven to be a successful initiative in addressing the City’s aging infrastructure by proactively replacing failing building systems before complete operational failure occurs.
This phase of the project includes replacement of seven (7) HVAC units. The project includes four (4) HVAC units at the Police Department serving the Dispatch Center, Dispatch Backup Center, Briefing Area, and Administrative Area. These units are among the most frequently repaired HVAC systems within the City’s facilities portfolio due to their age and continuous operational demand. Reliable climate control within these areas is critical to maintaining uninterrupted public safety operations and protecting sensitive communications equipment.
The project also includes replacement of one (1) HVAC unit at Fire Station No. 57 serving the station living quarters. Replacement of this unit will improve reliability and occupant comfort for fire personnel operating on a continuous basis.
Additionally, the project includes replacement of two (2) HVAC units at the Madera Municipal Golf Course banquet facility. The existing banquet HVAC units have failed and are no longer considered repairable or energy efficient. Replacement of these units is intended to improve operational reliability, energy efficiency, and overall functionality of the facility.
The Golf Course HVAC replacements also represent a component of a broader long-term revitalization effort anticipated for the facility over the coming years.
DISCUSSION:
On March 18, 2026, the City released IFB No. 202526-18 soliciting bids for HVAC replacement.
Staff conducted an extensive outreach effort to encourage contractor participation and maximize competitive bidding opportunities. Bid notifications were circulated to:
7 contractors holding C-20 licenses listed on the City’s CUPCCA Informal Construction Bid List;
32 Madera-based contractors holding C-20 licenses identified through the California Contractors State License Board (CSLB); and
7 plan rooms/builders’ exchanges.
Additionally, the City’s PlanetBids system distributed notifications to:
55 contractors with C-20 licenses registered with the City through PlanetBids; and ±250 contractors with C-20 licenses registered with other public agencies utilizing PlanetBids.
A total of 23 firms downloaded project documents, including 19 HVAC contractors. The remaining entities consisted primarily of suppliers and builders’ exchanges. Staff also conducted a mandatory pre-bid meeting and site visit attended by eight (8) participants. PlanetBids also automatically generated a “Non-Bidder Reasons Report” requesting feedback from vendors that elected not to submit bids. Four (4) vendors responded, citing reasons including the project scope being too small, insufficient available time due to existing workload commitments, lack of necessary capital for the project, and one response categorized as “other.” The City received five responsive bids by the April 20, 2026 deadline; these bids are summarized in Table 2 below.
Table 2: Bids Received (this item)
Bidder Bid
HUG Corp $135,000
American Incorporated $145,541
Spoors Heating & Air Conditioning $152,000
PM Construction LLC $179,132
American Chiller Services, Inc. $253,710
HUG Corp was determined to have the lowest responsive and responsible bid. HUG CORP or HUG Heating and Air is based in West Sacramento and is experienced in residential, commercial, and government HVAC projects. According to the Company’s website, HUG Corp has over seven 7 years of HVAC industry experience and more than 15 years of experience supporting construction and supply projects for the United States Military. The company has also completed various government-related HVAC and facility projects throughout California.
ENVIRONMENTAL REVIEW:
The City has performed a preliminary environmental assessment of this project and finds and determines that it falls within CEQA Guidelines Section 15301 (Existing Facilities), which exempts the repair, maintenance, or minor alteration of public facilities and equipment. This project is for replacement of existing HVAC systems at existing structures at existing development and will involve a negligible expansion of use as contemplated by CEQA. Furthermore, none of the exceptions to the exemptions under CEQA Guidelines section 15300.2 is applicable to this project. As such the staff recommends City Council adopts a Class 1 categorical exemption under CEQA Guidelines Section 15301 for this project.
FINANCIAL IMPACT:
This project is fully funded within the adopted Fiscal Year budget. Funding for the Golf Course HVAC replacements is allocated through the Golf Course Capital Fund, while the Police Department and Fire Station No. 57 HVAC replacements are funded through the Facilities Deferred Maintenance Fund.
The Facilities Deferred Maintenance Fund includes approximately $60,000 allocated for the Police Department HVAC replacements and $30,000 allocated for Fire Station No. 57, of which approximately $13,000 has already been expended for a previously replaced HVAC unit. The Facilities Deferred Maintenance Fund also contains remaining balances from other completed projects that came in under budget, which may be used to absorb any potential project overages if necessary. Additionally, approximately $51,000 is available within the Golf Course Capital Fund for the Golf Course HVAC replacements. The total combined allocation between the two funding sources is approximately $135,000. The necessary transfers from the General Fund have already been completed; therefore, no additional General Fund or Facilities Fund appropriations are required. Any remaining funds upon completion of the project will remain within their respective accounts for future eligible use.
ALTERNATIVES:
As an alternative, Council may reject the bids received and readvertise the project.
ATTACHMENTS:
1. Resolution
2. Construction Agreement - IFB 202526-18 for the Replacement of seven (7) HVAC Units at three (3) City Facilities
a. Exhibit A - Bid Schedule
b. Exhibit B – Addendum No. 1
c. Exhibit C – Insurance Requirements
d. Exhibit D – Invitation for Bids No. 202526-01B
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE AWARD OF IFB NO. 202526-18 FOR THE REPLACEMENT OF SEVEN (7) HVAC UNITS AT THREE (3) CITY FACILITIES, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED CONTRACT
DOCUMENTS
WHEREAS, the City of Madera (“City”) identified multiple aging and deteriorating Heating, Ventilation, and Air Conditioning (“HVAC”) systems at various City facilities as part of the City’s Deferred Maintenance Program; and
WHEREAS, WHEREAS, the project includes the replacement of seven (7) HVAC units at the Police Department, Fire Station 57, and the Madera Municipal Golf Course; and WHEREAS, on March 18, 2026, the City issued Invitation for Bid (“IFB”) No. 202526-18 to solicit sealed bids for the replacement of the seven (7) HVAC units, including removal and disposal of existing units, installation of new units, permitting, inspections, labor, freight, warranties, and all associated work; and
WHEREAS, staff has reviewed the five (5) submitted bid proposals and determined that HUG Corp submitted the lowest responsive and responsible bid meeting the requirements and specifications of the IFB; and
WHEREAS, staff has performed a preliminary environmental assessment of this project and finds and determines that it falls within CEQA Guidelines Section 15301 (Existing Facilities), which exempts the repair, maintenance, or minor alteration of public facilities and equipment; and
WHEREAS, this project qualifies for a Class 1 categorial exemption under CEQA Guidelines Section 15301; and
WHEREAS, sufficient funding for the work has been appropriated in the FY 2025/26 budget under the Facilities Deferred Maintenance Fund and the Golf Course Capital Fund, and not additional appropriations are required to fulfill the associated agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA DOES RESOLVE AS FOLLOWS:
1. The above recitals are true and correct.
2. The City Council of the City of Madera hereby accepts the bid received for this Invitation for Bids and finds HUG Corp has submitted the lowest bid, and awards the Construction Agreement for Invitation for Bid (202526-18 for the replacement of seven (7) HVAC units at three (3) City facilities to HUG Corp in the Amount of $135,000. which is attached hereto as Exhibit A and incorporated herein.
3. The City Council finds and determines that the project falls within California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities), which exempts the repair, maintenance, or minor alteration of public facilities and equipment as the project is for replacement of existing HVAC systems at existing structures at existing development and will involve a negligible expansion of use as contemplated by CEQA. Furthermore, none of the exceptions to the exemptions under CEQA Guidelines section 15300.2 is applicable to this project. As such the City Council adopts a Class 1 categorical exemption under CEQA Guidelines Section 15301 for this project.
4. This resolution is effective immediately upon adoption. * * * * *
CONSTRUCTION AGREEMENT
SEVEN (7) HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNITS AT THREE (3) LOCATIONS - IFB 202526-18
This Construction Agreement (“Agreement”) is made between the City of Madera, hereinafter called “OWNER” or “CITY” and HUG Corp, doing business as HUG Heating and Air, hereinafter “CONTRACTOR” and collectively called “Parties.” The Agreement is effective on the last date signed by the Parties at the end of this Agreement.
WITNESSETH: The Parties agree as follows:
1. Project. The CONTRACTOR shall commence and complete all WORK required for the “REMOVE AND REPLACE SEVEN (7) HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNITS AT THREE (3) LOCATIONS.”
2. Materials, Supplies, Equipment. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor, and other services necessary for the construction and completion of the WORK described in this Agreement.
3. Commencement of Work and Bonds. The CONTRACTOR shall commence the WORK required by the CONTRACT DOCUMENTS within five (5) working days after the date of the NOTICE TO PROCEED and will complete the same within 90 days. The CONTRACTOR shall submit Payment Bond and Performance Bond in the amount of $135,000, and Insurance Certificates as specified in the CONTRACT DOCUMENTS prior to commencing any WORK within three (3) working days after being notified of the award of the contract, and before OWNER executes this AGREEMENT.
4. Contract Amount. OWNER agrees to pay, and CONTRACTOR agrees to accept, the sum of $135,000 (“Contract Price”) subject to adjustments for changes in work as may be directed in writing by OWNER as payment in full for the WORK described in the CONTRACT DOCUMENTS.
WORK performed at unit prices will be paid based on actual quantities of work performed and accepted. CONTRACTOR
5. Contract Documents. The CONTRACTOR shall commence and complete all WORK required in accordance with the following CONTRACT DOCUMENTS, attached hereto as Exhibits A through D:
(A) CONTRACTOR Complete Bid as Submitted on April 20, 2026 (B) Addenda No. 1, dated 4/13/2026
(C) Insurance Requirements for Contractors as specified in IFB (D) IFB 202526-18 Remove and Replace Seven (7) HVAC Units at Three (3) Locations
6. Liquidated Damages. In the event the CONTRACTOR does not complete the WORK within the time limit specified in Section 3 or within such further time as authorized, the CONTRACTOR shall pay to the OWNER liquidated damages in the amount of FIVE HUNDRED DOLLARS ($500.00) per day for each and every calendar day delay in finishing the WORK beyond the completion date so specified.
7. Payment to Contractor. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. For any moneys earned by the CONTRACTOR and withheld by the OWNER to ensure the performance of the Contract, the CONTRACTOR may, at his request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Division 2, Part 5, Section 22300 of the Public Contract Code of the State of California.
8. Disputes. In the event of a dispute between the OWNER and the CONTRACTOR as to an interpretation of any of the specifications or as to the quality or sufficiency of material or workmanship, the decision of the OWNER shall for the time being prevail and the CONTRACTOR, without delaying the job, shall proceed as directed by the OWNER without prejudice to a final determination by negotiation, arbitration by mutual consent or litigation, and should the CONTRACTOR be finally determined to be either wholly or partially correct, the OWNER shall reimburse him for any added costs he may have incurred by reason of work done or material supplied beyond the terms of the contract as a result of complying with the OWNER’S directions as aforesaid. In the event the CONTRACTOR shall neglect to prosecute the work properly or fail to perform any provisions of the CONTRACT, the OWNER, after three days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR, subject to final settlement between the parties as in this paragraph herein above provided.
8A. Claims Resolution Process For Disputes.
It is the intent of this Contract that disputes regarding the Contract be resolved promptly and fairly between the Contractor and the Owner. However, it is recognized that some disputes will require detailed investigation and review by one or both parties before a determination and resolution can be reached. For the protection of the rights of both the Contractor and the Owner, the following provisions are provided for the resolution of disputes which cannot be resolved by the Owner and the Contractor within three business days after either party gives verbal notice of dispute or potential dispute to the other’s attention and prior to the commencement of such work.
The following provisions are intended by Contractor and Owner to comply with Public Contract Code Sections 9204 and 20104 et. Seq.
1) Claims:
The term “claim” refers to a separate demand by Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
a) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by Owner under this Contract. b) Payment by the Owner of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled.
c) Payment of an amount that is disputed by the Owner.
2) The Claim Must Be Timely and in Writing:
For all claims the claim must be in writing and include the documents necessary to substantiate the claim. A notice of potential claim must be filed within five (5) business days of Contractor’s completion of work that is a potential claim. Notice of an actual claim must be filed on or before the date of final payment. 3) Receipt of Claim by Owner:
Upon receipt of a claim pursuant to this section, the Owner will conduct a reasonable review of the claim and, within a period not to exceed 45 days from the date of receipt, will provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed.
Upon receipt of a claim, Owner and Contractor may, by mutual agreement, extend the time period provided in this section.
The Contractor shall furnish reasonable documentation to support the claim. If additional information is thereafter required, it shall be requested and provided upon mutual agreement by the Owner and the Contractor. The District’s written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation.
4) City Council Approval:
If the Owner needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the Owner shall have up to three days following the next duly publicly noticed regular meeting of the City Council after the 45-day period or extension expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. 5) Payment of Claim:
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. If the Owner fails to issue a written statement, paragraph F below shall apply. 6) Meet and Confer:
If the Contractor disputes the Owner’s written response, or if the Owner fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the Owner shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the Owner shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the Owner and the Contractor sharing the associated costs equally. The Owner and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
Under this Contract, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
Unless otherwise agreed to by the Owner and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.
If mediation as set forth above does not resolve the parties’ dispute, the parties will proceed to arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program.
7) Filing a Government Code Written Claim Notice:
Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim under the Government Claims Act as provided in Chapter 1 (commencing with Section 900) and Chapter 2 commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code Section 900.
8) Owner’s Failure to Respond to Claim:
Failure by the Owner to respond to a claim from Contractor within the time periods described above or to otherwise meet the time requirements set forth above shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the Owner’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor.
9) Interest:
Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
10) Subcontractor Claims:
If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against Owner because privity of contract does not exist, the Contractor may present to the Owner a claim on behalf of a subcontractor or lower tier subcontractor. For purposes of this paragraph, the term “subcontractor’ means any type of subcontractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with the Contractor or is a lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the Owner shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the Owner and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. 11) Filing of Action on Unresolved Claims:
The parties shall follow the procedures set forth in Public Contracts Code Section 20104.4 if an action is filed to resolve claims under the foregoing provisions. Any action shall be filed in Madera County.
9. No Discrimination in Employment. Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical conditions, marital status, or sex of such persons except as provided in Section 12940 of the Government Code, and every contractor for public works violating this section is subject to all the penalties imposed for by violation of this chapter”.
10. Workers Compensation. In accordance with the provisions of Article 5, Chapter l, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part l, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the CONTRACTOR is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Worker’s Compensation Insurance.
The undersigned CONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against Liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the WORK of this Agreement.
11. Prevailing Wages. This Agreement is subject to California Labor Code Sections 1720, et seq., and Contractor and subcontractor shall pay not less than the specified prevailing rates of wage to all workers employed in performance of the Work. Pursuant to the provisions of Section 1770 of the California Labor Code, OWNER has obtained the general prevailing rate of wages and employer payments for health and welfare, vacation, pension, and similar purposes, as determined by the Director of the Department of Industrial Relations, a copy of which is on file in the office of OWNER and shall be made available for viewing to any interested party upon request. The Contractor and each subcontractor shall forfeit as a penalty to OWNER not more than Two Hundred Dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rate in violation of the Labor Code. In addition, the difference between the prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the Contractor.
12. Public Works Contractor Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relation. No bid will be accepted, nor any contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. In addition, Contractor shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form.
This Project is subject to compliance monitoring and enforcement by the Department of Relations. In executing this contract, Contractor acknowledges that it has reviewed all applicable labor compliance requirements and included the cost of complying with such requirements in its bid.
13. Payroll Records. The CONTRACTOR shall comply Section 1776 of the California Labor Code. The CONTRACTOR shall keep and require that all SUBCONTRACTORS keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice worker or other employee employed by him in connection with public work. Such payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of the CONTRACTOR by the OWNER, its officers, and agents and to the representatives of the Division of Labor Law Enforcement of the State Department of Industrial Relations. In the event of non-compliance with the requirements of Section 1776, the CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects the CONTRACTOR must comply. If CONTRACTOR or subcontractor does not comply after such ten (10) day period, the CONTRACTOR shall, as a penalty, forfeit one hundred dollars ($100) for each day or portion thereof for each worker until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.
In accordance with California Labor Code Section 1771.4 Section 1771.4, CONTRACTOR and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations (DIR) on a weekly basis and in the format prescribed by the DIR which may include electronic submission. CONTRACTOR shall comply with all applicable requirements and regulations from the DIR relating to labor compliance monitoring and enforcement.
14. Apprentices. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the California Labor Code concerning the employment of apprentices by the CONTRACTOR or any SUBCONTRACTOR. It is the CONTRACTOR’S responsibility to ensure compliance by both it and all SUBCONTRACTORS.
Section 1777.5 provides, in part, as follows:
The CONTRACTOR or SUBCONTRACTOR, if he is covered by this section, upon the issuance of the approval certificate, or if he has been previously approved in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeyman stipulated in the apprenticeship standards. Upon proper showing by the CONTRACTOR that he employs apprentices in the craft or trade in the State on all of his/her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by a journeyman, or in the land surveyor classification, one apprentice for each five journeyman, the Division of Apprenticeship Standards may grant a certification exempting the CONTRACTOR from the one (1) to five (5) hourly ratio as set forth in this section. This section shall not apply to contracts of general CONTRACTORS or to contracts of specialty contractors not bidding for work through a general or prime CONTRACTOR, when the contracts of general CONTRACTORS, or those specialty CONTRACTORS involve less than thirty thousand dollars ($30,000). Any work performed by a journeyman in excess of eight hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio required by this section.
Apprenticeable craft or trade, as used in this section, shall mean a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the Apprenticeship Council. The joint apprenticeship committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting a CONTRACTOR from the 1 to 5 ratio set forth in this section when it finds that any one of the following conditions is met:
(a) In the event unemployment for the previous three-month period in such area exceeds an average of 15 percent, or
(b) In the event the number of apprentices in training in such area exceeds a ratio of 1 to 5, or
(c) If there is a showing that the apprenticeable craft or trade is replacing at least onethirtieth of its journeymen annually through apprenticeship training, either (1) on a statewide basis, or (2) on a local basis, or
If assignment of an apprentice to any work performed under a public works contract would create a condition which should jeopardize his life or the life, safety, or property of fellow employees, or the public at large or if the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.
When such exemptions are granted to an organization which represents contractors in a specific trade from the 1 to 5 ratio on a local or statewide basis the member contractors will not be required to submit individual applications for approval to local joint apprenticeship committees, provided they are already covered by the local apprenticeship standards.
The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in apprenticeable trade on such contracts and if other contractors on the public work site are making such contributions. The CONTRACTOR, and any SUBCONTRACTOR under him, shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices. Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Division of Apprenticeship Standards. Consult the white pages of your telephone directory under California, State of, Industrial Relations, Apprenticeship Standards, for the telephone number and address of the nearest office. Willful failure by the CONTRACTOR to comply with the provisions of Sections 1777.5 will subject the CONTRACTOR to the penalties set forth in Section 1777.7 of the Labor Code.
15. Hours of Work. Pursuant to California Labor Code Section 1813, eight hours in any one calendar day and forty (40) hours in any calendar week shall be the maximum hours any worker is required or permitted to work, except in cases of extraordinary emergency caused by fires, flood, or danger to life and property or except as authorized under the overtime provisions in California Labor Code 1815.
Overtime and shift work may be established as a regular procedure by the CONTRACTOR with reasonable notice and written permission of the OWNER. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 P.M. and 7:00 A.M. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.
CONTRACTOR agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays, and weekdays. Costs of overtime inspection will cover engineering, inspection, general supervision, and overhead expenses which are directly chargeable to the overtime work. CONTRACTOR agrees that OWNER shall deduct such charges from payments due the CONTRACTOR.
16. Subcontracting. The CONTRACTOR shall comply with Division 2, Chapter 4, Part 1 of the Public Contract Code relating to subletting and subcontracting, specifically included but not limited to Sections 4104, 4106, and 4110, which by this reference are incorporated into this Agreement as though fully set forth herein.
17. Change Orders. The CONTRACTOR and the OWNER agree that changes in this Agreement or in the work to be done under this Agreement shall become effective only when written in the form of a change order and approved and signed by the OWNER or the Owner’s Designated Project Manager and the CONTRACTOR. It is specifically agreed that the OWNER or the Owner’s Designated Project Manager shall have the right to request any alterations, deviations, reductions or additions to the contract or the plans and specifications or any of them, and the amount of the cost thereof shall be added to or deducted from the amount of the contract price aforesaid by fair and reasonable valuations thereof.
This Agreement shall be held to be completed when the work is finished in accordance with the original plans and specifications as amended by such changes. No such change or modification shall release or exonerate any surety upon any guaranty or bond given in connection with this contract.
18. Indemnification. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the sole active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation, reasonable legal counsel fees, expert fees, and all other costs and fees of litigation.
The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
Contractor agrees to obtain or cause to be obtained executed defense and indemnity agreements with provisions identical to those set forth in this Section from each and every Subcontractor and Subconsultant, of every Tier. In the event the Contractor fails to do so, Contractor agrees to be fully responsible to provide such defense and indemnification according to the terms of this Section.
19. Insurance. Contractor must comply with the insurance requirements as described in Exhibit E, Insurance Requirements for Contractors as specified in IFB.
20. Amendments. Any changes to this Agreement requested by either City or CONTRACTOR may only be effected if mutually agreed upon in writing by duly authorized representatives of the parties hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such writing.
21. Termination.
A. Termination of the Contract for Default.
1. General: If, prior to the acceptance of the Work, the CONTRACTOR:
(a) Becomes insolvent, assigns its assets for the benefit of its creditors, or is otherwise financially unable to complete the Work; (b) Abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;
(c) Disregards written instructions from the City Engineer or materially violates provisions of the Contract Documents;
(d) Fails to prosecute the Work according to the schedule approved by the City;
(e) Disregards laws or regulations of any public body having jurisdiction; or
(f) Commits continuous or repeated violations of regulatory or statutory safety requirements, then the OWNER will consider the Contractor in default of the Contract.
2. Notices: Notices and other written communications regarding default between the CONTRACTOR, the OWNER, and the SURETY shall be transmitted as follows:
(a) Personal delivery with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or
(b) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the OWNER may send the same notice by regular mail. If a notice that is sent by certified mail is returned unsigned, then delivery shall be effective pursuant to regular mail, provided that the notice that was sent by regular mail is not returned.
3. Notice to Cure: The OWNER will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within 5 Working Days after receipt.
4. Notice of Termination for Default: If the Contractor fails to commence satisfactory corrective action within 5 Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, then the Owner will recommend to the City Council that the Contractor be found in default of the Contract and upon such finding by the City Council will terminate the Contractor’s right to perform under the Contract by issuing a written notice of termination for default to the Contractor and its Surety;
The provisions of this subsection shall be in addition to all other legal rights and remedies available to the Owner.
5. Responsibilities of the Surety: Upon receipt of the written notice of termination for default, the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor under the Contract. If the Surety fails to protect and maintain the Work site, the Owner may do so, and may recover all costs incurred. The Surety shall notify the Owner that it is assuming all rights, obligations, and liabilities of the Contractor under the Contract and all money that is due, or would become due, to the Contractor shall be payable to the Surety as the Work progresses, subject to the terms of the Contract.
Within 15 Working Days of receipt of the written notice of termination for default, the Surety shall submit to the Owner a written plan detailing the course of action it intends to take to remedy the default. The Owner will review the plan detailing and notify the Surety if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety fails to maintain progress according to the plan accepted by the Owner, the Owner may, upon 48 hours written notice, exclude the Surety from the premises, take possession of all material and equipment, and complete the Work in any way the Owner deems to be expedient. The cost of completing the Work by the Owner shall be charged against the Surety and may be deducted from any monies due, or which would become due, the Surety. If the amounts due under the Contract are insufficient for completion, the Surety shall pay the Owner, within 30 Days after the Owner submits an invoice, all costs in excess of the remaining Contract Price.
6. Payment: The Surety will be paid for completion of the Work in accordance less the value of damages caused to the Owner by the acts of the Contractor.
B. Termination of the Contract for Convenience.
The OWNER may terminate the Contract if it becomes impossible or impracticable to proceed, or because of conditions or events beyond the control of the OWNER.
1. Notice: The Owner will issue a written notice of termination for convenience as follows:
Personal delivery, with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.
Simultaneously, the Owner may send the same notice by regular mail. If a notice that is sent by certified mail is returned unsigned, then delivery shall be effective pursuant to regular mail, provided that the notice that was sent by regular mail is not returned.
2. Cessation of Work: Upon receipt, the Contractor shall immediately cease work, except work the Contractor is directed to complete by the Engineer or required to complete for public safety and convenience. The Contractor shall immediately notify Subcontractors and suppliers to immediately cease their work.
3. Payment: The Contractor will be paid without duplication for:
(a) Work completed in accordance with Contract Documents prior to the effective date of termination for convenience;
(b) Reasonable costs incurred in settlement of terminated contracts with Subcontractors, suppliers, and others; and
(c) Reasonable expenses directly attributable to termination.
Notice of termination shall be mailed to the City:
Arnoldo Rodriguez
City of Madera
205 West 4th Street
Madera, CA 93637
Notice of Termination shall be mailed to the Contractor:
Salahuddin Malikzada
HUG Corp
10107 Iron Rock Way
Elk Grove, CA 95624
All notices and communications from shall be to City's designated Project Manager or Principal-In-Charge. Verbal communications shall be confirmed in writing. All written notices shall be provided and addressed as soon as possible, but not later than thirty (30) days after termination.
Either party may update their contact information, including but not limited to mailing address, at any time by providing written notice to the other party in accordance with the notice provisions set forth in this Agreement. Such updates shall take effect upon the other party's receipt of the written notice unless a later effective date is specified in the notice.
22. Warranty. Contractor warrants to OWNER that all materials and equipment furnished shall be new, free from faults and defects and of good quality and conform to the requirements of the Contract Documents. Contractor hereby warrants its work against all deficiencies and defects for the period required by the Contract Documents or the longest period permitted by California Law, whichever is greater. Unless otherwise stated in the Contract Documents, warranty periods shall begin upon the filing of the Notice of Completion and shall be for one year.
This section shall not limit OWNER’s rights under this Agreement or with respect to latent defects, gross mistakes, or fraud. OWNER specifically reserves all rights related to defective work, including but not limited to defect claims pursuant to California Code of Civil Procedure section 337.15.
23. Compliance with Laws. City shall at all times observe and comply, and shall cause all of its agents, subcontractors, and employees to observe and comply with all with all Federal, State, and local laws, ordinances, regulations, and provisions applicable in the performance of City’s services. Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply unless otherwise expressly stated.
24. Attorneys’ Fees/Venue. In the event that any action is brought to enforce the terms of this Agreement, the party found by the court to be in default agrees to pay reasonable attorneys’ fees to the successful party in an amount to be fixed by the Court. The venue for any claim being brought for breach of this Agreement shall be in Madera County or as appropriate in the U.S. District Court for the Eastern District of California, located in the City of Madera.
25. Governing Law. The laws of the State of California shall govern the rights and obligations of the parties under the Agreement, including the interpretation of the Agreement.
If any part of the Agreement is adjudged to be invalid or unenforceable, such invalidity shall not affect the full force and effect of the remainder of the Agreement.
26. City’s Authority. Each individual executing or attesting to this Agreement on behalf of the City hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation’s articles of incorporation or charter and bylaws; (ii) that this Agreement is binding upon such corporation; and (iii) that Contractor is a duly organized and legally existing municipal corporation in good standing in the State of California.
27. Contractor’s Legal Authority. Each individual executing or attesting this Agreement on behalf of CONTRACTOR hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that CONTRACTOR is a duly organized and legally existing corporation in good standing in the State of California.
28. Remedies for Default. Failure by a party to perform any term, condition or covenant required of the party under this Agreement shall constitute a “default” of the offending party under this Agreement. In the event that a default remains uncured for more than ten (10) days following receipt of written notice of default from the other party, a "breach" shall be deemed to have occurred. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
29. Independent Contractor. In performance of the work, duties, and obligations assumed by the Contractor under this Agreement, it is mutually understood and agreed that the City, including any and all of City’s officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of City. Furthermore, City shall have no right to control or supervise or direct the manner or method by which City shall perform its work and functions. The City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.
Because of its status as an independent contractor, CONTRACTOR shall have absolutely no right to employment rights and benefits available to City employees. City shall be solely liable and responsible for providing to, or on behalf of, its employees, all legally required employee benefits. In addition, City shall be solely responsible and hold City harmless from all matters relating to payment of City’s employees, including compliance with Social Security, withholding and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, City may be providing services to others unrelated to City or to this Agreement.
30. Sole Agreement. This instrument constitutes the sole and only Agreement between City and CONTRACTOR in connection to the Project and correctly sets forth the obligations of the City and CONTRACTOR to each other as of its date. Any Agreements or representations in connection with the Project, not expressly set forth in this instrument are null and void.
31. Assignment. Neither the CONTRACTOR nor City will assign its interest in this Agreement without the written consent of the other.
33. Binding Agreement. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. A signed copy of this Agreement delivered by facsimile, email, or other electronic means shall be deemed to have the same legal effect as delivery of an original signed copy.
***SIGNATURES ON FOLLOWING PAGE***
IN WITNESS WHEREOF the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in TWO copies, each of which shall be deemed an original on the date first above written.
CITY OF MADERA (OWNER)
By: _________________________________
Cecelia K. Gallegos, Mayor
Date: _______________________________
APPROVE AS TO FORM:
____________________________________
Shannon L. Chaffin, City Attorney
Date: _______________________________
ATTEST:
____________________________________
Alicia Gonzales, City Clerk
Date: _______________________________
HUG Corp
By: _________________________________
Salahuddin Malikzada (signature)
Date: _______________________________
_________________________________
Printed Name and Title
___________________________
Federal Tax I.D. No.
__1108684__________________
Contractor License Number
___________________________
DIR Registration Number
NOTE: This Notary Acknowledgment on the following page is required for verification of Contractor’s signature.
Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of ______________ )
On ______________, 2026 before me, ______________________________________ (insert name and title of officer)
Personally appeared __________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature ___________________________________ (Seal)
INCLUDE THIS PAGE WITH BID
Bidder Checklist
SUBMIT THIS BIDDER’S CHECKLIST WITH YOUR BID PROPOSAL. Bidders shall complete and submit all documents marked with an “X” in the “REQUIRED WITH BID SUBMITTAL” column for bids to be considered responsive. If any Bidder makes any alteration, strike-through, or otherwise deviates from any of the bid forms provided herein or makes any qualifications of any of the required bid forms in separate documents submitted with the Contractor’s Bid Proposal, the Bid Proposal may be considered non-responsive.
REQUIRED WITH ELECTRONIC BID SUBMITTAL
[X] 1. BIDDER CHECKLIST (THIS PAGE)
[X] 2. BID PROPOSAL FORM
[X] 3. BID SCHEDULE
[X] 4. PROPOSED EQUIPMENT DETAIL
[X] 5. PROPOSED PROJECT SCHEDULE
[X] 6. BID AUTHORIZATION
[X] 7. PROPOSED EQUIPMENT MANUFACTURER’S SPECIFICATION SHEETS [X] 8. WARRANTY DOCUMENTATION – Complete warranty documentation of proposed equipment. [X] 9. CERTIFICATION (Comptroller General’s List)
[X] 10. SUBCONTRACTOR LISTING
[X] 11. DISCLOSURE OF CONFLICT-OF-INTEREST FORM
[X] 12. NONCOLLUSION AFFIDAVIT
[X] 13. PUBLIC CONTRACT CODE
[X] 14. BID DEPOSIT (ELECTRONIC SCANNED COPY) attached to front of Proposal in the form of:
[ ] Certified Check [ ] Bidder’s Bond (submitted on form in this IFB) [ ] Cashier’s Check [ ] Irrevocable Letter of Credit
[ ] Certificate of Deposit
[X] 15. ADDENDA – Signature page of all Addenda issued
SUBMIT NO SOONER THAN ELECTRONIC BID SUBMITTAL DATE AND TIME, AND NO LATER THAN 4:00 P.M. ON THE 3RD BUSINESS DAY AFTER BID OPENING:
[X] 16. COMPLETE BID AND ALL REQUIRED FORMS AS UPLOADED TO PLANETBIDS (HARD COPY ORIGINALS) delivered to:
City of Madera, ATTN: Jennifer Stickman
205 East 4th Street
Madera, Ca 93637
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
y,//dͲKEdZdKZKDW>
d
/
INCLUDE THIS PAGE WITH BID
Bid Proposal Form
IFB 202526-18 Replace Heating, Ventilation, and Air Conditioning (HVAC) Units, Various Locations Bid proposal of ____________________________ (hereinafter called “BIDDER”), organized and existing under the laws of the State of _________________, doing business as (an individual), or (a partnership), or (a corporation), to the City of Madera (hereinafter called “OWNER”):
In compliance with your advertisement for Bids, BIDDER hereby proposes to provide parts, materials, travel, freight, and labor to be included in the price for the proposed equipment, for “IFB 202526-18 Replace Heating, Ventilation, and Air Conditioning (HVAC) Units, Various Locations” in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.
BIDDER hereby agrees to commence work under this Contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT within the timeframes established in the Cityapproved Project Schedule incorporated into the contract (Contract Time).
BIDDER further agrees to pay the City, as liquidated damages, the sum of $500.00 for each consecutive calendar day the Project remains incomplete beyond the Contract Time, as established by the approved Project Schedule.
BIDDER acknowledges receipt of the following ADDENDA:
No. ______, dated ____________________, 2026
No. ______, dated ____________________, 2026
No. ______, dated ____________________, 2026
The undersigned, as BIDDER, declares that the only persons, or parties interested in this bid proposal as principals are those named herein; that this bid proposal is made without collusion with any other person, firm or corporation; that the BIDDER has carefully examined the location of the proposed work, the annexed proposed form of contract, and the plan therein referred to; and he proposes and agrees if this bid proposal is accepted, that the BIDDER will contract with the City of Madera to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed and according to the requirements of the OWNER as therein set forth, and that he will take in full payment therefor the following prices, to wit:
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
HUG Corp
California
1 04/13
INCLUDE THIS PAGE WITH BID
Bid Schedule
The following Bid Schedule lists the items necessary to provide the requested equipment. Bidder will fully complete the schedule including the total price of each line item.
Bid Schedule A
Item Description UOM Total Amount
1 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL four (4) existing HVAC units, and FURNISH and INSTALL four (4) HVAC units per specifications of IFB 202526-18 at the Madera Police Department
LS $
2 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL two (2) existing HVAC units, and FURNISH and
INSTALL two (2) HVAC units per specifications of IFB 202526-18 at the Madera Municipal Golf Course
LS $
3 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL one (1) existing HVAC unit, and FURNISH and
INSTALL one (1) HVAC unit per specifications of IFB 202526-18 at the Madera Fire Station #57
LS $
TOTAL: $ ____________________________________________
Total Amount of Bid (in words) is _____________________________ Dollars and _________ Cents.
In case of discrepancy between words and figures, the words shall prevail.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
77,000.00
38,000.00
20,000.00
135,000.00
One hundered thirty five thousand zero
INCLUDE THIS PAGE WITH BID
Proposed Equipment Detail
Complete this section to provide details on the proposed equipment even if it is the same as the existing equipment that the City currently has in place. This form, along with the manufacturer’s specification sheet for each proposed unit, and complete warranty documentation for proposed equipment must be included with bid submittal. Submittal of this information does not guarantee the City’s approval or acceptance of using proposed equipment.
PROPOSED MANUFACTURER, MAKE, & MODEL QUOTED IN BID SCHEDULE A Item Description
Proposed
Manufacturer
Proposed
Make
Proposed
Model
Specification
Sheet Included?
(Y/N)
1 Four (4) HVAC units per
specifications of IFB 202526-18 to be
installed by the Contractor at the
Madera Police Department
2 Two (2) HVAC units per
specifications of IFB 202526-18 to be
installed by the Contractor at the
Madera Municipal Golf Course
3 One (1) HVAC unit per specifications
of IFB 202526-18 to be installed by
the Contractor at the Madera Fire
Station #57
Bidder must include manufacturer's specification sheets and complete warranty documentation for each item described above with bid submittal. Specifications sheets must include, at a minimum, the following information:
Manufacturer name and model number
Cooling capacity (BTU/hr or tons)
Heating capacity (BTU/hr or kW)
Seasonal Energy Efficiency Ratio (SEER) rating (minimum 14 SEER for split systems) Energy Efficiency Ratio (EER) rating
Heating Seasonal Performance Factor (HSPF) rating (if heat pump) Annual Fuel Utilization Efficiency (AFUE) rating (if gas furnace) Electrical requirements (voltage, phase, amperage)
Sound ratings (dBA)
Physical dimensions and weight
Refrigerant type (must comply with current EPA regulations) Warranty information (parts and labor)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
Lennox
or
Carrier
GE554
GC929
37C59
25J45
27A09
Y
Y
Y
Lennox
Lennox
Lennox
Lennox
or
Carrier
Lennox
or
Carrier
INCLUDE THIS PAGE WITH BID
Proposed Project Schedule
Item Description
Estimated Lead Time
(Number of Calendar Days from Order Date)
1 Four (4) HVAC units per specifications of
IFB 202526-18 to be installed by the
Contractor at the Madera Police
Department
2 Two (2) HVAC units per specifications of
IFB 202526-18 to be installed by the
Contractor at the Madera Municipal Golf
Course
3 One (1) HVAC unit per specifications of IFB
202526-18 to be installed by the
Contractor at the Madera Fire Station #57
Location
Estimated Start
(Days from NTP)
Estimated Duration
(Calendar Days)
Estimated Completion
(Days from NTP)
1, Madera Police Department
2, Madera Municipal Golf Course
3, Madera Fire Station #57
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
4 Weeks+
4 Weeks+
4 Weeks+
30 30
30 7 Business Days
3 Business Day
2 Business Days
17 Business Days
20 Business Days
22 Business Days
INCLUDE THIS PAGE WITH BID
The final bid amount shall include all costs associated with uninstalling and disposing of the existing HVAC units, and furnishing and installing the HVAC units specified herein, including mobilization, permits, disposal, equipment, parts, labor, delivery/freight, and warranties.
DATE
COMPANY NAME
STREET ADDRESS
CITY/STATE/ZIP
PHONE NUMBER
EMAIL
PERSON PREPARING BID
TITLE
SIGNATURE
CITY OF MADERA BUS. LIC. NO.
CA CONTRACTOR’S LIC. NO. & CLASS
Attest
(Seal if bid is by a corporation)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
4/18/2026
HUG Corp
10107 Iron Rock Way
Elk Grove CA 95624
571-278-0956
[email protected]
Salahuddin Malikzada
CEO
TBD
1108684
HUG Corp is offering tow different brands of equipment and can go with either one 1- Lennox Page 1-55
2- Carreri Page 16 53
We could not upload tow files for this item so both brand cut sheets are combined in one file. 3URMHFW6XEPLWWDO
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Unit Report For Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Unit Parameters
Unit Model: 48GEGM05A2A5-0A0A0
Unit Size: 05 (4 Tons)
Volts-Phase-Hertz: 208-3-60
Heating Type: Gas
Refrigerant: R-454B
Heat Control: Ultra Low NOx, Low Gas Heat
Duct Cfg: Vertical Supply / Vertical Return
DX Options: Two Stage Cooling, Single Circuit
Dimensions (ft. in.) & Weight (lb.) ***
Unit Length: 6' 2.375''
Unit Width: 3' 10.625''
Unit Height: 2' 9.375''
Total Operating Weight: 555 lb
*** Weights and Dimensions are approximate. Weight does not include unit packaging. Approximate dimensions are
provided primarily for shipping purposes. For exact
dimensions and weights, refer to appropriate product
data catalog.
Lines and Filters
Gas Line Size: 1/2
Condensate Drain Line Size: 3/4
Return Air Filter Type: Throwaway
Return Air Filter Quantity: 2
Return Air Filter Size: 16 x 25 x 2
Selection includes construction throwaway filter into the base fan curve.
Unit Configuration
Ultra Low NOx, Low Gas Heat
Standard/Medium Static - EcoBlue Vane Axial Fan
Al/Cu - Al/Cu
Electro-mechanical controls
Standard Packaging
UL60335-2-40 approved R-454B Dissipation board and leak sensor included as standard Warranty Information
1-Year parts(std.)
5-Year compressor parts(std.)
10-year heat exchanger - Ultra Low NOx modles
No optional warranties were selected.
Ordering Information
Part Number Description Quantity
48GEGM05A2A5-0A0A0 Rooftop Unit 2
Packaged Rooftop Builder 1.79o Page 1 of 13
Performance Summary For Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Part Number:48GEGM05A2A5-0A0A0
Refrigerant: R-454B
ARI SEER: 17.20
ARI SEER2: 16.80
Base Unit Dimensions
Unit Length: 74.4 in
Unit Width: 46.6 in
Unit Height: 33.4 in
Operating Weight
Base Unit Weight: 555 lb
Total Operating Weight: 555 lb
Unit
Unit Voltage-Phase-Hertz: 208-3-60
Air Discharge: Vertical
Fan Drive Type: Vane Axial
Actual Airflow: 1600 CFM
Site Altitude: 0 ft
Cooling Performance
Condenser Entering Air DB: 95.0 F
Evaporator Entering Air DB: 80.0 F
Evaporator Entering Air WB: 67.0 F
Entering Air Enthalpy: 31.44 BTU/lb
Evaporator Leaving Air DB: 57.7 F
Evaporator Leaving Air WB: 56.7 F
Evaporator Leaving Air Enthalpy: 24.22 BTU/lb
Unit Discharge Air DB: 59.0 F
Unit Discharge Air WB: 57.2 F
Unit Discharge Air Enthalpy: 24.53 BTU/lb
Gross Cooling Capacity: 51.94 MBH
Net Cooling Capacity: 49.77 MBH
Gross Sensible Capacity: 38.47 MBH
Net Sensible Capacity: 36.30 MBH
Compressor Power Input: 3.45 kW
Coil Bypass Factor: 0.068
Heating Performance
Heating Airflow: 1600 CFM
Entering Air Temp: 70.0 F
Leaving Air Temp: 98.4 F
Gas Heating Input Capacity: 60.0 MBH
Gas Heating Output Capacity: 49.0 MBH
Temperature Rise: 28.4 F
Thermal Efficiency (%): 81.0
Supply Fan
External Static Pressure: 0.80 in wg
Fan RPM: 1908
Fan Power: 0.75 BHP
NOTE: Selected IFM RPM Range: 1262 - 2170
Selection includes construction throwaway filter into the base fan curve. This filter is not MERV Rated.
Electrical Data
Voltage Range: 187 - 253
Compressor #1 RLA: 14.2
Packaged Rooftop Builder 1.79o Page 5 of 13
Performance Summary For Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Compressor #1 LRA: 112
Indoor Fan Motor Type: MED
Indoor Fan Motor FLA (Total): 7.1
Combustion Fan Motor FLA (ea): 0.48
Power Supply MCA: 28
Power Supply MOCP (Fuse or HACR): 40
Disconnect Size FLA: 27
Disconnect Size LRA: 126
Electrical Convenience Outlet: None
Outdoor Fan [Qty / FLA (ea)]: 1 / 2.6
Control Panel SCCR: 5kA RMS at Rated Symmetrical Voltage Acoustics
Sound Power Levels, db re 10E-12 Watts
Discharge Inlet Outdoor
63 Hz 93.3 91.5 85.6
125 Hz 84.2 79.4 84.7
250 Hz 78.0 72.8 80.5
500 Hz 72.6 65.6 76.0
1000 Hz 69.2 67.5 72.4
2000 Hz 65.7 58.1 68.0
4000 Hz 63.2 52.6 62.8
8000 Hz 59.9 45.6 59.3
A-Weighted 76.6 72.2 79.0
Advanced Acoustics
Advanced Accoustics Parameters
1. Unit height above ground: 30.0 ft
2. Horizontal distance from unit to receiver: 50.0 ft
3. Receiver height above ground: 5.7 ft
4. Height of obstruction: 0.0 ft
5. Horizontal distance from obstruction to receiver: 0.0 ft
6. Horizontal distance from unit to obstruction: 0.0 ft Detailed Acoustics Information
Octave Band Center Freq. Hz 63 125 250 500 1k 2k 4k 8k Overall A 85.6 84.7 80.5 76.0 72.4 68.0 62.8 59.3 89.2 Lw
B 59.4 68.6 71.9 72.8 72.4 69.2 63.8 58.2 78.5 LwA
C 53.2 52.3 48.1 43.6 40.0 35.6 30.4 26.9 56.8 Lp
D 27.0 36.2 39.5 40.4 40.0 36.8 31.4 25.8 46.1 LpA
Packaged Rooftop Builder 1.79o Page 6 of 13
Performance Summary For Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Legend
A Sound Power Levels at Unit's Acoustic Center, Lw
B A-Weighted Sound Power Levels at Unit's Acoustic Center, LwA C Sound Pressure Levels at Specific Distance from Unit, Lp D A-Weighted Sound Pressure Levels at Specific Distance from Unit, LpA Calculation methods used in this program are patterned after the ASHRAE Guide; other ASHRAE Publications and the AHRI Acoustical Standards. While a very significant effort has been made to insure the technical accuracy of this program, it is assumed that the user is knowledgeable in the art of system sound estimation and is aware of the tolerances involved in real world acoustical estimation. This program makes certain assumptions as to the dominant sound sources and sound paths which may not always be appropriate to the real system being estimated. Because of this, no assurances can be offered that this software will always generate an accurate sound prediction from user supplied input data. If in doubt about the estimation of expected sound levels in a space, an Acoustical Engineer or a person with sound prediction expertise should be consulted. 700 RPM
900 RPM
1100 RPM
1300 RPM
1500 RPM
1700 RPM
1900 RPM
2100 RPM
2300 RPM
2500 RPM
2700 RPM
0.50 BHP
0.75 BHP
1.00 BHP
1.50 BHP
2.00 BHP
SC
RP
Fan Curve
SC - System Curve RP - Rated Point
RPM = 1908 BHP = 0.75 Maximum RPM = 2660 Maximum BHP = 1.96 Static Pressure (in. wg.)
Airflow (CFM - thousands)
0.0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6 1.8 2.0
0.0 0.2
0.4 0.6
0.8 1.0
1.2 1.4
1.6 1.8
2.0 Packaged Rooftop Builder 1.79o Page 7 of 13
Certified Drawing for Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026Prepared By: Sigler Engineering 02:40PM Packaged Rooftop Builder 1.79o Page 2 of 13
Certified Drawing for Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026Prepared By: Sigler Engineering 02:40PM Packaged Rooftop Builder 1.79o Page 3 of 13
Certified Drawing for Unit 5 and 11
Project: City of Madera - Department of Public works 04/15/2026Prepared By: Sigler Engineering 02:40PM Packaged Rooftop Builder 1.79o Page 4 of 13
1105-ECV-BDZ-R
1105-ECV-SDC-R
58 LBS
1105-ECV-SDC-R 48/50FC & FE 04~07; 50FCQ & FEQ 04~07
48/50GC & GE 04~06; 50GCQ & GEQ 04~06
X
*
*
#-SDC-R
**
**
RUSKIN DAMPER
Unit Report For Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Unit Parameters
Unit Model: 48FEDM08A2A5-0A0A0
Unit Size: 08 (7.5 Tons)
Volts-Phase-Hertz: 208-3-60
Heating Type: Gas
Refrigerant: R-454B
Heat Control: Low Gas Heat
Duct Cfg: Vertical Supply / Vertical Return
DX Options: Single Circuit, Two Stage Cooling
Dimensions (ft. in.) & Weight (lb.) ***
Unit Length: 7' 4.125''
Unit Width: 4' 11.5''
Unit Height: 3' 5.25''
Total Operating Weight: 787 lb
*** Weights and Dimensions are approximate. Weight does not include unit packaging. Approximate dimensions are
provided primarily for shipping purposes. For exact
dimensions and weights, refer to appropriate product
data catalog.
Lines and Filters
Gas Line Size: 1/2
Condensate Drain Line Size: 3/4
Return Air Filter Type: Throwaway
Return Air Filter Quantity: 4
Return Air Filter Size: 16 x 20 x 2
Selection includes construction throwaway filter into the base fan curve.
Unit Configuration
Standard/Medium Static - EcoBlue Vane Axial Fan
Al/Cu - Al/Cu
Electromechanical Controls
Standard Packaging
UL60335-2-40 approved R-454B Dissipation board and leak sensor included as standard Warranty Information
1-Year parts(std.)
5-Year compressor parts(std.)
10-Year heat exchanger - Aluminized(std.)
No optional warranties were selected.
Ordering Information
Part Number Description Quantity
48FEDM08A2A5-0A0A0 Rooftop Unit 1
Packaged Rooftop Builder 1.79o Page 8 of 13
Performance Summary For Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Part Number:48FEDM08A2A5-0A0A0
Refrigerant: R-454B
ARI EER: 11.20
IEER: 15.0
Base Unit Dimensions
Unit Length: 88.1 in
Unit Width: 59.5 in
Unit Height: 41.3 in
Operating Weight
Base Unit Weight: 787 lb
Total Operating Weight: 787 lb
Unit
Unit Voltage-Phase-Hertz: 208-3-60
Air Discharge: Vertical
Fan Drive Type: Vane Axial
Actual Airflow: 3000 CFM
Site Altitude: 0 ft
Cooling Performance
Condenser Entering Air DB: 95.0 F
Evaporator Entering Air DB: 80.0 F
Evaporator Entering Air WB: 67.0 F
Entering Air Enthalpy: 31.44 BTU/lb
Evaporator Leaving Air DB: 58.0 F
Evaporator Leaving Air WB: 57.2 F
Evaporator Leaving Air Enthalpy: 24.52 BTU/lb
Unit Discharge Air DB: 59.4 F
Unit Discharge Air WB: 57.7 F
Unit Discharge Air Enthalpy: 24.84 BTU/lb
Gross Cooling Capacity: 93.40 MBH
Net Cooling Capacity: 89.14 MBH
Gross Sensible Capacity: 71.12 MBH
Net Sensible Capacity: 66.86 MBH
Compressor Power Input: 6.22 kW
Coil Bypass Factor: 0.076
Heating Performance
Heating Airflow: 3000 CFM
Entering Air Temp: 70.0 F
Leaving Air Temp: 101.8 F
Gas Heating Input Capacity: 125.0 MBH
Gas Heating Output Capacity: 103.0 MBH
Temperature Rise: 31.8 F
Thermal Efficiency (%): 82.0
Supply Fan
External Static Pressure: 0.80 in wg
Fan RPM: 1582
Fan Power: 1.47 BHP
NOTE: Selected IFM RPM Range: 1040 - 2000
Selection includes construction throwaway filter into the base fan curve. This filter is not MERV Rated.
Electrical Data
Voltage Range: 187 - 253
Packaged Rooftop Builder 1.79o Page 11 of 13
Performance Summary For Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
Compressor #1 RLA: 12.2
Compressor #1 LRA: 120
Compressor #2 RLA: 12.2
Compressor #2 LRA: 120
Indoor Fan Motor Type: MED
Indoor Fan Motor FLA (Total): 6.4
Combustion Fan Motor FLA (ea): 0.48
Power Supply MCA: 37
Power Supply MOCP (Fuse or HACR): 45
Disconnect Size FLA: 39
Disconnect Size LRA: 257
Electrical Convenience Outlet: None
Outdoor Fan [Qty / FLA (ea)]: 2 / 1.5
Control Panel SCCR: 5kA RMS at Rated Symmetrical Voltage Acoustics
Sound Power Levels, db re 10E-12 Watts
Discharge Inlet Outdoor
63 Hz 87.7 83.5 85.6
125 Hz 83.7 78.7 84.7
250 Hz 76.7 71.1 80.5
500 Hz 73.7 66.4 76.0
1000 Hz 75.0 66.5 72.4
2000 Hz 71.0 60.5 68.0
4000 Hz 66.5 53.2 62.8
8000 Hz 57.4 47.8 59.3
A-Weighted 79.0 71.0 79.0
Advanced Acoustics
Advanced Accoustics Parameters
1. Unit height above ground: 30.0 ft
2. Horizontal distance from unit to receiver: 50.0 ft
3. Receiver height above ground: 5.7 ft
4. Height of obstruction: 0.0 ft
5. Horizontal distance from obstruction to receiver: 0.0 ft
6. Horizontal distance from unit to obstruction: 0.0 ft Detailed Acoustics Information
Octave Band Center Freq. Hz 63 125 250 500 1k 2k 4k 8k Overall A 85.6 84.7 80.5 76.0 72.4 68.0 62.8 59.3 89.2 Lw
Packaged Rooftop Builder 1.79o Page 12 of 13
Performance Summary For Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026 Prepared By: Sigler Engineering 02:40PM
B 59.4 68.6 71.9 72.8 72.4 69.2 63.8 58.2 78.5 LwA
C 53.2 52.3 48.1 43.6 40.0 35.6 30.4 26.9 56.8 Lp
D 27.0 36.2 39.5 40.4 40.0 36.8 31.4 25.8 46.1 LpA
Legend
A Sound Power Levels at Unit's Acoustic Center, Lw
B A-Weighted Sound Power Levels at Unit's Acoustic Center, LwA C Sound Pressure Levels at Specific Distance from Unit, Lp D A-Weighted Sound Pressure Levels at Specific Distance from Unit, LpA Calculation methods used in this program are patterned after the ASHRAE Guide; other ASHRAE Publications and the AHRI Acoustical Standards. While a very significant effort has been made to insure the technical accuracy of this program, it is assumed that the user is knowledgeable in the art of system sound estimation and is aware of the tolerances involved in real world acoustical estimation. This program makes certain assumptions as to the dominant sound sources and sound paths which may not always be appropriate to the real system being estimated. Because of this, no assurances can be offered that this software will always generate an accurate sound prediction from user supplied input data. If in doubt about the estimation of expected sound levels in a space, an Acoustical Engineer or a person with sound prediction expertise should be consulted. 200 RPM
400 RPM
600 RPM
800 RPM
1000 RPM
1200 RPM
1400 RPM
1600 RPM 1800 RPM 2000 RPM
2200 RPM
0.50 BHP
0.75 BHP
1.00 BHP
1.50 BHP
2.00 BHP
3.00 BHP
SC
RP
Fan Curve
SC - System Curve RP - Rated Point
RPM = 1582 BHP = 1.47 Maximum RPM = 2200 Maximum BHP = 3.00 Static Pressure (in. wg.)
Airflow (CFM - thousands)
0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0
0.0 0.5
1.0 1.5
2.0 Packaged Rooftop Builder 1.79o Page 13 of 13
Certified Drawing for Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026Prepared By: Sigler Engineering 02:40PM Packaged Rooftop Builder 1.79o Page 9 of 13
Certified Drawing for Unit 7 and 17
Project: City of Madera - Department of Public works 04/15/2026Prepared By: Sigler Engineering 02:40PM Packaged Rooftop Builder 1.79o Page 10 of 13
1107-ECV-SDC-R
1107-ECV-SDC-R
75 LBS 82 LBS
48/50FC & FE 08 ; 48/50 GC & GE 07 (Vertical Only)48/50FC & FE 09-14 48/50GC & GE 08-1250FCQ & FEQ 08-12 50GCQ & GEQ 07-09 *For 48/50FC & FE 08 / 48/50 GC & GE 07if the unit has a dedicated horizontal R/Aplease order Canfab 1107-HEC-*** style economizer* * X * #-SDC-R
**
RUSKIN DAMPER
Unit Report For CU 4A and 4B
Project: City of Madera - Department of Public works 04/16/2026 Prepared By: Sigler Engineering 09:08AM
Outdoor Unit Parameters
Unit Quantity: 1
Unit Model: 38AXD
Unit Size: 10 Tons
Voltage: 208-3-60 V-Ph-Hz
Condenser Coil: Al/Cu
No. of Stages: Three Stage
System Parameter
System Quantity: 1
Refrigerant Type: PURONA
Compressor Quantity: 2
Compressor Type: Scroll
No. of Outdoor fans: 2
Outdoor Unit Dimensions and Weight
Unit Length: 4' 11.4''
Unit Width: 3' 9.9''
Unit Height: 4' 2.4''
Unit Weight: 516 lb
Warranty Information Outdoor (Note: for US & Canada only) First Year - Parts Only (Standard)
NOTE: Please see Warranty Catalog 808-218 for explanation of policies and ordering methods.
Ordering Information
Part Number Description Quantity
Base Unit - Outdoor
38AXDT12A0A5-0A0A0 1
Base Unit
Al/Cu Condensing Coil 1
Dual Circuit Three Cooling Stages Refrigerant Options 1 Service Options - None 1
Electrical Options - None 1
Packaging Options - Standard 1
Standard Electrical Mechanical Controls 1
Refrig Circ/Compressor Staging - Dual Circuits/ Three Stage 1 Commercial Split Systems Builder 1.69c Page 1 of 5
Performance Summary For CU 4A and 4B
Project: City of Madera - Department of Public works 04/16/2026 Prepared By: Sigler Engineering 09:08AM
System: 38AXD012
No. of Circuits: Dual Circuit
System Quantity: 1
Altitude: 0.0 ft
EER @ ARI Conditions: 11.2
IEER: 14.9
Suction Line Loss: 1.4 °F
Typical Liquid and Suction Line Sizing
Pipe Length Liquid Line Size Suction Line Size
0 - 25 3/8 3/4
26 - 50 3/8 7/8
51 - 75 3/8 7/8
76 - 100 1/2 1 1/8
101 - 125 5/8 1 1/8
126 - 150 5/8 1 1/8
151 - 175 5/8 1 1/8
176 - 200 5/8 1 1/8
Outdoor Unit Parameters
Unit Quantity: 1
PartNumber: 38AXDT12A0A5-0A0A0
Unit Model: 38AXD
Unit Size: 10 Tons
Condenser Coil: Al/Cu
Voltage: 208-3-60 V-Ph-Hz
Total Clg Cap.(Gross): 115.5 MBH
SDT: 119.3 °F
Clg Ent Air DB: 95.0 °F
Saturated Suction Temp: 45.0 °F
Outdoor Electrical Data
Unit Voltage: 208-3-60 V-Ph-Hz
Unit MCA: 41.0 Amps
Unit MOCP: 50.0 Amps
Total Compressor Power of Unit: 8.50 kW
Voltage Range Min: 187 V
Voltage Range Max: 253 V
Compressor RLA: 14/18.6
Compressor LRA: 150/155
Compressor Quantity: 2
Fan Motors Qty: 2
Fan Motor FLA: 1.5 Amps
Notice: Outdoor unit elect. data is based on 208-3-60
Control Panel SCCR: 5kA RMS at Rated Symmetrical Voltage Acoustics
Sound Power Levels, db re 10E-12 Watts
A-Weighted Outdoor Unit (dB) Indoor Unit
(dB,Ducted)
Total Level 84.2 NA
63Hz 60.1 NA
125Hz 69.7 NA
250Hz 72.8 NA
500Hz 78.7 NA
1000Hz 79.5 NA
Commercial Split Systems Builder 1.69c Page 2 of 5
Performance Summary For CU 4A and 4B
Project: City of Madera - Department of Public works 04/16/2026 Prepared By: Sigler Engineering 09:08AM
2000Hz 76.3 NA
4000Hz 72.9 NA
8000Hz 67.8 NA
Sound Message Sound for AXD012
Acoustic Notes:
1. 38AXZ/D,38AUZ/D/Q units sound ratings are in accordance with AHRI 270-2008 - Sound Rating of Outdoor Unitary Equipment.
2. The acoustic center of the unit is located at the geometric center of the unit.
Commercial Split Systems Builder 1.69c Page 3 of 5
Performance Summary For CU 4A and 4B
Project: City of Madera - Department of Public works 04/16/2026 Prepared By: Sigler Engineering 09:08AM
Advanced Acoustics Parameters
1. Unit height above ground: 1.0 ft
2. Horizontal distance from unit to receiver: 20.0 ft
3. Receiver height above ground: 5.7 ft
4. Height of obstruction: 0.0 ft
5. Horizontal dist. from obstruction to receiver: 0.0 ft
6. Horizontal dist. from unit to obstruction: 0.0 ft
Detailed Acoustics Information
Octave Band Center Frequency, Hz 63 125 250 500 1k 2k 4k 8k Overall Sound Power Levels at Unit's Acoustic Center (Lw), dB 86 86 81 82 80 75 72 69 91 A-Wgted Sound Power Levels at Unit's Acoustic Center
(LwA), dBA
60 70 73 79 80 76 73 68 84
Sound Press. Levels at Dist. Specified above (Lp), dB 62 61 57 58 55 51 48 45 67 A-Wgted Sound Press. Levels at Dist. Specified above
(LpA), dBA
36 45 48 54 55 52 49 43 60
Calculation methods used in this program are patterned after the ASHRAE Guide; other ASHRAE Publications and the AHRI Acoustical Standards. While a very significant effort has been made to insure the technical accuracy of this program, it is assumed that the user is knowledgeable in the art of system sound estimation and is aware of the tolerances involved in real world acoustical estimation. This program makes certain assumptions as to the dominant sound sources and sound paths which may not always be appropriate to the real system being estimated. Because of this, no assurances can be offered that this software will always generate an accurate sound prediction from user supplied input data. If in doubt about the estimation of expected sound levels in a space, an Acoustical Engineer or a person with sound prediction expertise should be consulted.
Commercial Split Systems Builder 1.69c Page 4 of 5
Certified Drawing for CU 4A and 4B
Project: City of Madera - Department of Public works 04/16/2026Prepared By: Sigler Engineering 09:08AM Commercial Split Systems Builder 1.69c Page 5 of 5
1/2"
.017"
DRAWING NO.: UPFLOW DX COILS
DIMENSIONAL DATA IN INCHES
AB C
53 21 23 1/4
1234 PAGE 1 OF 1 DATE:
5/8
PROJECT:
CCDXA120-8
NOTES:
WITH NITROGEN
1-3/8
1/2"
0.006
HEADERS COPPER
LIQUID-L
10-Apr-26
COPPER
• COIL IS DESIGN FOR R454B REFRIGERANT• FULLY INSULATED CABINET
DRAIN PAN
MODEL
FEATURES:
• 20GA. EMBOSSED GALVANIZED STEEL CABINET
SUCTION-S • FACTORY INSTALLED TXV & LEAK DETECTORS
• COILS TESTED AT 500 PSI, SEALED & PRESSURIZED• RIGHT HAND CONNECTIONS ARE STANDARD
TUBING FINS
S/S
COPPER
CONNECTIONS
CC 4A and 4B
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: CU/F-4A 4B
Page: 6
Quantity: 1
Heating Performance
Heating Capacity Output 90,000 Btuh
Heating Capacity Input 110,000 Btuh
AFUE 80%
Orientation Upflow
Supply Air Performance
Total Supply Air 1280 cfm
External Static Pressure 0.30 in wg.
Blower Type Belt
Supply Air Performance is shown for Cooling Mode
Electrical Data
Power Supply 115 Volts
1 Phase
60 Hertz
Minimum Circuit Ampacity 14.6 Amps
MOCP 15 Amps
Weight
Total Weight 165 lb
Field Installed Accessories
AGATWNDTE01B - Twinning Kit FCT-ECM Motor
AGAGC8NPS01B - Natural Gas to Propane Kit
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: CU/F-4A 4B
Page: 7
Quantity: 1
Features
Non-Condensing Gas Furnaces
• Low NOx Furnace
Performance
• Single Stage gas valve
• Multi 18-Speed, constant torque (MCT) ECM blower motor • QuieTech noise reduction system
• Microprocessor based control center
• Adjustable heating air temperature rise
• Adjustable cooling airflow
• Enhanced diagnostics with easy to read 3 digit display for faults and status • Pilot free, hot surface ignition
• Draft safeguard switch designed to ensure proper furnace venting • Inner door for tighter sealing
Installation Flexibility
• 4-way Multipoise furnace, 13 vent applications
• On-board NFC antenna makes setup a tap away when using the service technician app • Dual Fuel System compatible
Applications
• Compact design - only 33-1/3 in. tall
Certification
• Cabinet air leakage less than 2.0% at 1.0 in. W.C. and cabinet air leakage less than 1.4% at 0.5 in. W.C. when tested in accordance with ASHRAE standard 193.
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: CU/F-4A 4B
Page: 8
Quantity: 1
Dimensions (in.)
A B C D Vent
24-1/2 22-7/8 15-1/16 23 4
Project: City of Madera
Model Number: CAAMP6024AMA
Plan-ID: CU/F-4A 4B
Page: 9
Quantity: 1
Weight
Weight 96 lb
Features
Evaporator Coil - Cased Multipoise A Coil
• Non-ozone depleting and low global warming potential Puron Advance (R-454B) refrigerant Design Features
• Performance - Designed with performance in mind, these new slab coils offer low pressure drops to enhance system performance and airflow characteristics.
• Thermostatic Expansion Valves (TXV) - All coils have refrigerant-specific, factory-installed TXVs. • Durable Condensate Pan - The corrosion-resistant drain pan is designed with a "fiberglass reinforced thermoset polyester" material (FRTP) that offers unsurpassed pan strength. It is engineered with proper slope to help ensure water drainage, reduced pan sweating and improved moisture removal for better home comfort. • Refrigerant Connections - The coils are provided with proven sweat connections for leak-free operation maintaining system reliability. The side mounting tubing to the coil slabs allows for easy cleaning and servicing of the coils, as well as easy access to the TXV.
• Burst Pressure - These coils meet or exceed burst pressure of 2100 psi which is at least three to five times the pressure they will see in actual application.
• UV Knockouts - The cased coils also come with factory-installed UV knockouts for quick and easy installation of UV lights.
• Serviceability - All the coils come with a "split-delta plate" for easy, quick access to the coil for service and cleaning. Also the coils are removable from the front of the unit without use of any tools (once the door is removed). The units are also designed with a single size screw, the same size as used on all our furnaces. One tool required for all jobs.
Project: City of Madera
Model Number: CAAMP6024AMA
Plan-ID: CU/F-4A 4B
Page: 10
Quantity: 1
Dimensions (in.)
A B C D E F G
35 24-1/2 22-3/4 19-3/4 - 19-3/4 7/8
Dimensions (in.)
A B C D E F G
35 24-1/2 22-3/4 19-3/4 - 19-3/4 7/8
Project: City of Madera
Model Number: 26SCA460N005
Plan-ID: Unit #2
Page: 11
Quantity: 1
AHRI Rated Cooling Performance
AHRI Certified Reference # 217761521
AHRI Rated M1 Cooling 57,000 Btuh
Capacity
EER2 11.50 EER2
SEER2 13.4 SEER2
Rated Indoor Coil: CAAMP6024AMA
Rated Furnace: 58SB1B110M24-20
Cooling Performance @ Project Parameters
Net Cooling Capacity 55,109 Btuh
Net Sensible Capacity 36,728 Btuh
Net Latent Capacity 18,381 Btuh
Total Supply Air 1280 cfm
Outdoor DB Temp 95.0 °F
Entering DB Temp 80.0 °F
Entering WB Temp 67.0 °F
Leaving DB Temp 53.4 °F
Leaving WB Temp 53.0 °F
Electrical Data
Power Supply 208/230 Volts
3 Phase
60 Hertz
Minimum Circuit Ampacity 23.6 Amps
MOCP 35 Amps
Weight
Total Weight 184 lb
Factory Charge 6.40 lb
Required Charge 6.40 lb
Field Installed Accessories
Project: City of Madera
Model Number: 26SCA460N005
Plan-ID: Unit #2
Page: 12
Quantity: 1
Features
Single-Stage Air Conditioner with R-454B Refrigerant
Efficiency
• Microtube Technology refrigeration system
Comfort
• System supports programmable or standard thermostat controls Reliability
• Non-ozone depleting, low global warming potential R-454B refrigerant • Scroll compressor
• Internal pressure relief valve
• Internal thermal overload
• Filter drier
Durability
WeatherArmor™ protection package:
• Solid, durable sheet metal construction
• Dense wire coil guard
Applications
• Long-line - up to 250 feet (76.20 m) total equivalent length, up to 200 feet (60.96 m) condenser above evaporator, or up to 80 ft. (24.38 m) evaporator above condenser (See Longline Guide for more information.) • Low ambient cooling down to 0°F (-17.8°C )
Limited Warranty
• Default 5-year parts limited warranty (including compressor and coil) • 10 year parts limited warranty (including compressor and coil) with timely registration. Equipment must be registered within 90 days of original installation, except in jurisdictions where warranty benefits cannot be conditioned on registration.
Sound
Outdoor Sound (dB) @60hz
A-Weighted 63 125 250 500 1000 2000 4000 8000
74 73 73 73 71 70 64 62 59
1. Outdoor sound data is measure in accordance with AHRI standard 270.
2. Measurements are expressed in terms of sound power. Do not compare these values to sound pressure values because sound pressure depends on specific environmental factorswhich normally do not match individual applications. Sound power values are independent of the environment and thereforemore accurate.
3. A-weighted sound ratings filter out very high and very low frequencies, to better approximate the response of "average" human ear.
A-weighted measurements for units are taken in accordance with AHRI standard 270.
Project: City of Madera
Model Number: 26SCA460N005
Plan-ID: Unit #2
Page: 13
Quantity: 1
Dimensions (in.)
A
B
C
D
E
F
G
H I J
K Min Mounting Pad
31-3/16 32-1/16 7/8 6-9/16 24-11/16 9-1/8 5/16
3 16 16 22 31-3/16 x 31-3/16
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: Unit #2
Page: 14
Quantity: 1
Heating Performance
Heating Capacity Output 90,000 Btuh
Heating Capacity Input 110,000 Btuh
AFUE 80%
Orientation Upflow
Supply Air Performance
Total Supply Air 1280 cfm
External Static Pressure 0.30 in wg.
Blower Type Belt
Supply Air Performance is shown for Cooling Mode
Electrical Data
Power Supply 115 Volts
1 Phase
60 Hertz
Minimum Circuit Ampacity 14.6 Amps
MOCP 15 Amps
Weight
Total Weight 165 lb
Field Installed Accessories
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: Unit #2
Page: 15
Quantity: 1
Features
Non-Condensing Gas Furnaces
• Low NOx Furnace
Performance
• Single Stage gas valve
• Multi 18-Speed, constant torque (MCT) ECM blower motor • QuieTech noise reduction system
• Microprocessor based control center
• Adjustable heating air temperature rise
• Adjustable cooling airflow
• Enhanced diagnostics with easy to read 3 digit display for faults and status • Pilot free, hot surface ignition
• Draft safeguard switch designed to ensure proper furnace venting • Inner door for tighter sealing
Installation Flexibility
• 4-way Multipoise furnace, 13 vent applications
• On-board NFC antenna makes setup a tap away when using the service technician app • Dual Fuel System compatible
Applications
• Compact design - only 33-1/3 in. tall
Certification
• Cabinet air leakage less than 2.0% at 1.0 in. W.C. and cabinet air leakage less than 1.4% at 0.5 in. W.C. when tested in accordance with ASHRAE standard 193.
Project: City of Madera
Model Number: 58SB1B110M24-20
Plan-ID: Unit #2
Page: 16
Quantity: 1
Dimensions (in.)
A B C D Vent
24-1/2 22-7/8 15-1/16 23 4
Project: City of Madera
Model Number: CAAMP6024AMA
Plan-ID: Unit #2
Page: 17
Quantity: 1
Weight
Weight 96 lb
Features
Evaporator Coil - Cased Multipoise A Coil
• Non-ozone depleting and low global warming potential Puron Advance (R-454B) refrigerant Design Features
• Performance - Designed with performance in mind, these new slab coils offer low pressure drops to enhance system performance and airflow characteristics.
• Thermostatic Expansion Valves (TXV) - All coils have refrigerant-specific, factory-installed TXVs. • Durable Condensate Pan - The corrosion-resistant drain pan is designed with a "fiberglass reinforced thermoset polyester" material (FRTP) that offers unsurpassed pan strength. It is engineered with proper slope to help ensure water drainage, reduced pan sweating and improved moisture removal for better home comfort. • Refrigerant Connections - The coils are provided with proven sweat connections for leak-free operation maintaining system reliability. The side mounting tubing to the coil slabs allows for easy cleaning and servicing of the coils, as well as easy access to the TXV.
• Burst Pressure - These coils meet or exceed burst pressure of 2100 psi which is at least three to five times the pressure they will see in actual application.
• UV Knockouts - The cased coils also come with factory-installed UV knockouts for quick and easy installation of UV lights.
• Serviceability - All the coils come with a "split-delta plate" for easy, quick access to the coil for service and cleaning. Also the coils are removable from the front of the unit without use of any tools (once the door is removed). The units are also designed with a single size screw, the same size as used on all our furnaces. One tool required for all jobs.
Project: City of Madera
Model Number: CAAMP6024AMA
Plan-ID: Unit #2
Page: 18
Quantity: 1
Dimensions (in.)
A B C D E F G
35 24-1/2 22-3/4 19-3/4 - 19-3/4 7/8
Dimensions (in.)
A B C D E F G
35 24-1/2 22-3/4 19-3/4 - 19-3/4 7/8
The Warranty Docs for both the Lennox and Carrier untes are combined in this PDF file Pages 2-8 Lennox
Pages 9-11 Carroer
EQUIPMENT LIMITED WARRANTY
APPLIES IN U.S.A. AND CANADA ONLY
PLEASE READ DISPUTE RESOLUTION SECTION CAREFULLY, AS IT AFFECTS YOUR LEGAL RIGHTS Failure to maintain equipment will void this Limited Warranty.
LIMITED WARRANTY
Subject to the terms herein, this Limited Warranty covers components within the following equipment (hereafter, referred to as the “Equipment”):
Equipment Type Model Number
Unit Heaters LF25 and LS25 (125,000 to 400,000
Btuh units)
Air Handlers ELKA, ELXA
Air Conditioners
(3 Phase)
ELKC, ELXC, ML13KC1, ML14XC1,
ML17KC2, ML18XC2
Heat Pumps
(3 Phase)
ELKP, ELXP, ML14KP1, ML14XP1
Packaged Units
(3 Phase)
KCB, KCC, KGB, KGC, KHB, KHC,
LCX, LGX, LHX, LRP(3 Phase), QCA,
QGA, QHA, ZCB, ZCC, ZCD, ZGB,
ZGC, ZGD, ZHB, ZHC, ZHD
Electric Heat
Sections
AECB29, CHK, ECB27, ECB29,
ECB38, ECH16, ECH24, EH17,
ELEH, T1EH, Z1EH
Controls/
Thermostats
(Commercial
applications)
CS3000, CS7500, CS8500, LCS5030, LCS-7030, Wireless Repeater Accessories High-performance economizers,
Variable-frequency drives (inverters)
This Limited Warranty only covers repair components contained within Equipment (“Covered Components”). It does NOT cover cabinets, cabinet pieces, driers, refrigerant, refrigerant line sets, belts, gaskets, wiring, fuses, oil nozzles, and consumable items or components that should be replaced as part of a regular PDLQWHQDQFHSURJUDPVXFKDVOXEULFDQWVDQGDLU¿OWHUV Any accessories that are purchased directly from Lennox Industries Inc. or Allied Air Enterprises will receive the Limited Warranty for a Warranty Period of one (1) year unless outlined separately in a Manufacturer warranty card.
NOTE: The installation of a replacement component under this Limited Warranty does not extend the Warranty Period of the underlying Equipment in which such component is
installed. Notwithstanding the foregoing, in the event the manufacturing defect arises within Equipment that by its QDWXUH UHSODFHPHQW FRPSRQHQWV DUH QRW RႇHUHG EXW UDWKer full replacement equipment is required, replacement of such equipment will result in a new Warranty Period only for such new equipment.
LIMITED WARRANTY PERIOD:
This Limited Warranty begins on the date the Equipment is originally installed and ends as set forth below (the “Warranty Period”). If WKHGDWHRIRULJLQDOLQVWDOODWLRQFDQQRWEHYHUL¿HGWKH:DUUDQW\ Period begins six (6) months after the date of manufacture, unless prohibited by law. Regardless of the date of installation, the Warranty Period will begin no later than 18 months from the date of manufacture, unless prohibited by law. Notwithstanding the above, when Equipment is installed in a newly constructed building, structure, or home, the Warranty Period begins on the closing date of purchase. Proof of closing may be required.
ONE-YEAR LIMITED WARRANTY
All Applications
Covered components in the Equipment (except for heat
exchangers, burners, all-aluminum condenser and evaporator coils, and compressors, which are covered as outlined separately) are warranted by the Manufacturer for a period of one (1) year when installed in either a “Residential Application” or a “Non-Residential Application.” A Residential Application refers to a single- or multifamily dwelling, which includes homes, duplexes, apartments and condominiums used primarily for personal, family or household purposes. A Non-Residential Application refers to all premises WKDWDUHQRWLQFOXGHGLQWKHGH¿QLWLRQRID5HVLGHQWLDO$SSOLFDWLRQ including, but not limited to, all applications that are not primarily used for personal, family or household purposes.
NOTE - One-year coverage applies to all listed Equipment, with the exception of ELKC, ELKP, ML13, ML14, and ML17
Equipment installed in Residential Applications and the CS7500 & CS8500 Commercial thermostats, LCS-5030,
LCS-7030 and Wireless Repeater installed in all applications (which are covered as outlined separately).
TWO-YEAR LIMITED WARRANTY
CS7500 & CS8500 Commercial Thermostats, LCS-5030,
LCS-7030, and Wireless Repeater
All Applications
The CS7500 and CS8500 Commercial Thermostats, the LCS5030, LCS-7030, and Wireless Repeater are warranted by the Manufacturer for a period of two (2) years when installed in all applications.
FIVE-YEAR LIMITED WARRANTY
ELKA, ELKC, ELKP, ELXA, ELXC, ELXP, ML13KC1,
ML14KP1, ML14XC1, ML14XP1, ML17KC2, ML18XC2
Equipment Residential Applications
The covered components in the Equipment are warranted by the 0DQXIDFWXUHUIRUDSHULRGRI¿YH
\HDUVZKHQLQVWDOOHGLQD
“Residential Application.”
FIVE-YEAR LIMITED WARRANTY
High-Performance Economizers and Variable-Frequency Drives (Inverters) - All Applications High-performance economizers and variable-frequency drives
LQYHUWHUV
DUHZDUUDQWHGE\WKH0DQXIDFWXUHUIRUDSHULRGRI¿YH (5) years when installed in all applications.
LIMITED EXTENDED WARRANTY PERIOD
(for Heat Exchangers, Burners, All-Aluminum
Condenser and Evaporator Coils, Compressors and
Lennox Core Unit Controllers)
Notwithstanding the above, heat exchangers, burners, all-aluminum condenser and evaporator coils, compressors and Lennox Core Control System within the following Equipment are warranted by the Manufacturer for the following periods:
Equipment Model
Number
Warranty Period for Heat
Exchanger Only
KGB, KGC, LF25, LGX,
LRP(3 Phase), LS25,
QGA, ZGB, ZGC, ZGD
with Aluminized Heat
Exchanger
Ten (10) years - All
applications
KGB, KGC, LF25, LGX,
LS25, ZGB, ZGC, ZGD
with Stainless Steel Heat
Exchanger
Fifteen (15) years - All
applications
Equipment Model
Number
Warranty Period for
Compressor Only
KCB, KCC, KGB, KGC,
KHB, KHC, LCX, LGX,
LHX, LRP(3 Phase),
ML13KC1, ML14KP1,
ML14XC1, ML14XP1,
ML17KC2, ML18XC2,
QCA, QGA, QHA, ZCB,
ZCC, ZCD, ZGB, ZGC,
ZGD, ZHB, ZHC, ZHD
Five (5) years - All
applications
Equipment Model
Number
Warranty Period for AllAluminum Condenser and
Evaporator Coils Only
KCB, KCC, KGB, KGC,
LCX, LGX, ZCB, ZCC,
ZCD, ZGB, ZGC, ZGD
Three (3) years - All
applications
Equipment Model
Number
Warranty Period for Lennox
Core Control System
LCX, LGX, LHX Three (3) years - All
applications
WARRANTY COVERAGE
Subject to the terms and conditions herein, if, during the Warranty Period, a Covered Component in the Equipment fails solely because of a manufacturing defect, the Manufacturer will provide a replacement component to the Owner through a licensed professional HVAC contractor. The Owner will be responsible for all shipping, freight, and handling charges, as well as all fees and costs arising out of or relating to the warranty service, including, but not limited to, all trip charges, labor costs, and other costs involved in diagnostic calls or in removing, repairing, servicing, or replacing any component. For a period of 90 days after a warranty FODLPLV¿OHGXQGHUWKLV/LPLWHG:DUUDQW\WKH2ZQHULVUHVSRQVLEOH for surrendering the failed component(s) to the Manufacturer upon request. The Manufacturer’s sole responsibility under this Limited Warranty is to provide a replacement component as set forth above. In the event that any Covered Component is no longer available, the Manufacturer will, at its option, provide a substitute component or allow the Owner to purchase equivalent equipment DWDUHGXFHGSULFHRႇWKH0DQXIDFWXUHUOLVWSULFHLQHႇHFWRQWKH date of the failure.
Both the Manufacturer and the Owner of the Equipment are bound by this Limited Warranty.
MAKING A WARRANTY CLAIM
To make a warranty claim with Lennox, the Owner must contact an independent Lennox dealer or a licensed HVAC contractor.
An independent Lennox dealer may be located by accessing www.lennox.com, e-mailing Lennox at www.lennox.com/help/ contact-us/warranty (click on “E-mail our Contact Center”), or by calling Lennox at 1-800-9-Lennox.
To make a warranty claim with Allied, the Owner must contact an independent HVAC contractor or contact Allied Air Enterprises at 1-800-448-5872 or go to www.alliedair.com.
The owner must contact the HVAC contractor pursuant to
this paragraph prior to the Warranty Period’s expiration in order for the claim to be eligible for coverage. All warranty FODLPVPXVWEHVXEPLWWHGZLWKLQIRUW\¿YH
GD\VRIWKH
applicable product failure date. The failure to submit a claim ZLWKLQVXFKIRUW\¿YH
GD\SHULRGZLOOUHVXOWLQWKHGHQLDO
of a claim. The Manufacturer has no liability whatsoever in the event that the HVAC contractor fails to timely and/or properly ¿OHDFODLPKHUHXQGHU
The Owner may also contact the Manufacturer listed on the unit nameplate:
Lennox Industries Inc. Allied Air Enterprises
P.O. Box 799900 215 Metropolitan Drive
Dallas, TX 75379-9900 West Columbia, SC 29170
1-800-9LENNOX 1-800-448-5872
When warranty coverage is requested, the Owner must provide, and the HVAC contractor must collect, the following:
1 - The Equipment model and serial number;
2 - The Owner’s name and location of the Equipment;
3 - The date of original Equipment installation (or closing date for new construction); and
4 - An accurate description of the problem.
NOTE - Proof of prior maintenance and purchase may also be required.
DISCLAIMER OF WARRANTIES AND
RESPONSIBILITY FOR DAMAGES
EXCEPT AS PROVIDED IN THIS LIMITED WARRANTY, THE
MANUFACTURER MAKES NO WARRANTY, EXPRESS OR
IMPLIED, TO ANYONE AS TO FITNESS FOR ANY PURPOSE,
MERCHANTABILITY, DESIGN, CONDITION, CAPACITY,
PERFORMANCE, OR ANY OTHER ASPECT OF THE EQUIPMENT
OR ITS MATERIAL OR WORKMANSHIP. ALL IMPLIED
WARRANTIES WHICH MAY EXIST, NOTWITHSTANDING THIS
DISCLAIMER, ARE LIMITED TO THE DURATION OF THIS
LIMITED WARRANTY AS APPLICABLE TO EACH COMPONENT.
THIS LIMITED WARRANTY IS MADE IN LIEU OF ALL OTHER
GUARANTEES, WARRANTIES, REPRESENTATIONS,
CONDITIONS, OBLIGATIONS, OR LIABILITIES, EXPRESS OR
IMPLIED. OWNER ACKNOWLEDGES AND AGREES THAT IN
DECIDING TO PURCHASE THE EQUIPMENT COVERED BY
THIS WARRANTY, IT HAS NOT RELIED ON ANY STATEMENTS
OR REPRESENTATIONS THAT ARE NOT CONTAINED WITHIN
THIS WARRANTY.
TO THE FULLEST EXTENT PERMITTED BY LAW, THE
MANUFACTURER SHALL NOT BE LIABLE, EITHER IN
CONTRACT OR TORT, FOR ANY DIRECT, INDIRECT,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR ANY
LOSS, DAMAGE, OR INJURY TO PERSONS, INCLUDING
DEATH, PROPERTY, OR THINGS, OR FOR DAMAGES OF ANY
KIND OR NATURE INCLUDING BUSINESS INTERRUPTION,
INCONVENIENCE, OR LOSS OF ANTICIPATED PROFITS OR
SAVINGS OCCASIONED BY, ARISING OUT OF, OR RELATING
TO THE USE, MISUSE, NON- USE, REPAIR, REPLACEMENT,
OR DELAY IN DELIVERY OF THE EQUIPMENT. THE
MANUFACTURER SHALL NOT BE LIABLE FOR THE COST
OF ANY WORK DONE BY THE OWNER OR OTHERS TO THE
EQUIPMENT.
7KLVOLPLWDWLRQRIOLDELOLW\DQGGLVFODLPHUJLYHVVSHFL¿FOHJDO rights. Some jurisdictions do not allow the exclusion, waiver, or limitation of implied warranties or incidental or consequential damages. In such jurisdictions, the limitations or exclusions do not apply to the Owner. The Owner may also have other rights that may vary by jurisdiction.
EXCLUSIONS
The following limitations and exclusions apply to this Limited Warranty:
1 - Replacement components will not be provided under this Limited Warranty unless the Equipment containing the
defective component is properly installed and maintained by a licensed professional HVAC installer or licensed
HVAC contractor in accordance with the Manufacturer’s
installation, operation, and maintenance instructions, which are provided with the Equipment or available by contacting the Manufacturer.
2 - Replacement components will not be provided under this Limited Warranty if the Equipment containing the defective component is moved after its initial installation.
3 - Replacement components will not be provided under
this Limited Warranty unless all repairs of the Equipment containing the defective component are made by a licensed professional HVAC installer or licensed HVAC contractor XVLQJPDQXIDFWXUHUVSHFL¿HGVHUYLFHFRPSRQHQWV
4 - Replacement components will not be provided under this Limited Warranty for any resulting systems that are not AHRI-matched systems.
5 - This Limited Warranty does not cover damage or defect, resulting in whole or in part, from:
a - $Q\DFWRI*RGLQFOXGLQJEXWQRWOLPLWHGWR¿UHÀRRGV wind, lightning, hurricanes, tornadoes, or earthquakes; b - 0ROGDQLPDOVLQVHFWVRUERGLO\ÀXLGV
c - Installation or operation in a corrosive atmosphere, or otherwise in contact with corrosive materials (e.g., FKORULQH ÀXRULQH VDOW UHF\FOHG ZDVWHZDWHU XULQH IHUWLOL]HUVRURWKHUGDPDJLQJVXEVWDQFHVERG\ÀXLGVRU chemicals);
d - Accident, misuse, neglect, abuse, vandalism, theft, or unreasonable use or operation of the Equipment or
component, including, but not limited to, operation of
electrical equipment at voltages other than in the range VSHFL¿HG RQ WKH XQLW QDPHSODWH
LQFOXGHV GDPDJHV
caused by brownouts);
e - Service performed or repairs made by anyone other than a licensed professional HVAC installer or contractor or DQ\PRGL¿FDWLRQFKDQJHRUDOWHUDWLRQRIWKH(TXLSPHQW or component, except as directed in writing by the
Manufacturer;
f - Operation with system components (indoor unit,
outdoor unit, and refrigerant control devices) that do not PDWFK RUPHHWWKH VSHFL¿FDWLRQV UHFRPPHQGHG E\WKH Manufacturer;
g - Use of accessories or additives that have not been
approved by the Manufacturer that are installed on or in the Equipment;
h - 2SHUDWLRQ RI D V\VWHP ZLWKRXW WKH UHTXLUHG ¿OWHU GULHU 7KH¿OWHUGULHUPXVWEHUHSODFHGDQ\WLPHWKHUHIULJHUDQW circuit has been opened;
i - Use of contaminated or alternate refrigerant;
j - Operation of packaged gas/electric units (equipped with aluminized heat exchanger) with mixed air temperatures
of less than 45ºF (7ºC);
k - Damage caused by frozen or broken water pipes;
l - 2SHUDWLRQ RI DIXUQDFH ¿HOGLQVWDOOHG GRZQVWUHDPIURP a cooling coil;
m - Transit, delivery, packing, unpacking, assembly,
installation, or removal;
n - Using or operating Equipment or other components
thereof in a manner that is inconsistent with either its design or the way the Manufacturer intended it to be
used.
6 - This Limited Warranty does not apply to cosmetic defects or damages or failures of non-operational components
that do not inhibit the Equipment’s proper operation and performance.
7 - Replacement components will not be provided under this Limited Warranty for Equipment where the serial or model number plate is removed, defaced, or made illegible.
8 - This Limited Warranty does not apply to any units that were installed in violation of regional government standards or other government requirements, or any repairs, services, or alterations needed to meet compliance with or changes in federal, state, or local codes or regulations.
9 - This Limited Warranty does not apply to, nor is any ZDUUDQW\RႇHUHGE\WKH0DQXIDFWXUHUIRUDQ\(TXLSPHQWRU components that have been stolen or have been ordered
over the Internet, by telephone, or other electronic means, unless the licensed HVAC installer selling the Equipment or components over the Internet, by telephone, or other electronic means, is also the installing contractor.
10 - The Manufacturer will not pay electricity or fuel costs, or increases in electricity or fuel costs, for any reason whatsoever, including additional or unusual use of
supplemental electrical heat. This Limited Warranty also does not cover lodging expenses.
11 - The Manufacturer shall not be responsible for any default or delay in performance under this Limited Warranty caused by any factor or contingency outside of its control.
7KLV/LPLWHG:DUUDQW\JLYHVWKH2ZQHUVSHFL¿FOHJDOULJKWVDV described herein, and the Owner may have other rights which vary by state.
DISPUTE RESOLUTION
NOTE - PLEASE READ THIS SECTION CAREFULLY AS IT
AFFECTS YOUR RIGHTS AND THE RESOLUTION OF DISPUTES.
Some jurisdictions do not allow mandatory arbitration provisions or class action waivers. In such jurisdictions, the following dispute resolution provisions do not apply. The Owner may have other rights that may vary by jurisdiction.
INDIVIDUAL ARBITRATION NOTICE: BY PURCHASING
EQUIPMENT OR MAKING A CLAIM UNDER THIS LIMITED
WARRANTY, THE OWNER IS AGREEING THAT ALL DISPUTES BETWEEN THE OWNER AND THE MANUFACTURER WILL BE RESOLVED BY BINDING, INDIVIDUAL ARBITRATION, AS MORE FULLY OUTLINED BELOW. 1 - Contact the Manufacturer: Please report any Dispute
GH¿QHG LQ LWHPV DQG RQ SDJH
WRWKH0DQXIDFWXUHU
listed on the unit nameplate:
Lennox Industries Inc. Allied Air Enterprises
$WWQ
&RQVXPHU$ႇDLUV 0HWURSROLWDQ'ULYH
P.O. Box 799900 West Columbia, SC 29170
Dallas, TX 75379-9900
Mandatory Arbitration: Both the Owner and the
Manufacturer agree that all Disputes must be resolved
H[FOXVLYHO\WKURXJK¿QDODQGELQGLQJDUELWUDWLRQDQGQRW by a court or jury; however, the Owner or the Manufacturer may assert claims in small claims court if (i) the claims qualify for small claims court, (ii) the matter remains in small claims court, and (iii) the matter proceeds only on an individual (not a class or representative) basis.
Both the Owner and the Manufacturer waive the right to a trial by jury and any right to have a Dispute heard in court.
Instead, all Disputes must be resolved in arbitration by a neutral third- party arbitrator. In arbitration, Disputes are resolved by an arbitrator instead of a judge or jury, discovery is more limited than in court, and the arbitrator’s decision is subject to limited review by courts.
However, the arbitrator must follow the law and can
award the same damages as in court, including monetary
damages, injunctive relief, declaratory relief, and other relief. 7KH DUELWUDWRU¶V DZDUG FDQ EH FRQ¿UPHG LQ DQ\ FRXUW RI competent jurisdiction.
A single arbitrator, with the American Arbitration Association (“AAA”), will conduct the arbitration, and the award may not exceed the relief allowed by applicable law. The arbitration will be conducted in the county of the Owner’s residence or other mutually agreed location. For claims of $50,000 or less, the AAA’s Supplementary Procedures for consumerrelated Disputes will apply. For claims over $50,000, the AAA’s Commercial Arbitration Rules will apply. If either set of rules is not available, the AAA rules applicable to consumer Disputes apply. The AAA’s rules and a form initiating
arbitration proceedings are available at www.adr.org or by calling 1-800-778-7879.
This arbitration provision is subject to the Federal Arbitration Act (“FAA”), which governs its interpretation and enforcement.
To the extent the FAA does not apply to any Dispute, the laws of the State of Texas, without regard to principles of FRQÀLFWVRIODZZLOODSSO\7KHDUELWUDWRUZLOOGHFLGHDOOLVVXHV of interpretation and application of this Dispute Resolution section, the arbitration provision, and this Limited Warranty, with the exception of deciding whether the Arbitration Class Action Waiver in Paragraph 2a is valid or enforceable. Except as expressly stated in Paragraph 2a, a court will resolve any question regarding the validity or enforceability of Paragraph 2a. This Dispute Resolution section will survive termination of this Limited Warranty. The requirement to arbitrate shall be broadly interpreted.
a - Arbitration Class Action Waiver (for all states other than California): The Owner and the Manufacturer
agree that arbitration will proceed solely on an individual basis and no Dispute will be arbitrated as a class action, consolidated with the claims of any other party, or arbitrated on a consolidated, representative, or private attorney
general basis. Unless the Owner and the Manufacturer
agree otherwise in writing, the arbitrator’s authority to resolve and make awards is limited to Disputes between
the Owner and the Manufacturer. The arbitrator’s award
RUGHFLVLRQZLOOQRWDႇHFWLVVXHVRUFODLPVLQYROYHGLQDQ\ proceeding between the Manufacturer and any person or
entity who is not a party to the arbitration. The arbitrator may award monetary, declaratory, or injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party’s individual claim. The arbitrator’s award, if any, will not apply to any person or entity that is not a party to the arbitration.
A court, not the arbitrator, will decide any questions
regarding the enforceability of this Paragraph 2a. If a court deems any portion of this Paragraph 2a invalid
or unenforceable, the entire arbitration provision in
Paragraph 2 (other than this sentence) will be null and void and not apply. For the avoidance of doubt, in no
event shall an arbitration occur on a class action or
collective basis.
Arbitration Class Action Waiver (for California): The
Owner and the Manufacturer agree that arbitration will
proceed solely on an individual basis and no Dispute
will be arbitrated as a class action, consolidated with the claims of any other party, or arbitrated on a consolidated, representative, or private attorney general basis;
provided, however, that the Owner shall be permitted
to seek and obtain public injunctive relief in arbitration.
Unless the Owner and the Manufacturer agree otherwise
in writing, the arbitrator’s authority to resolve and make monetary damage awards is limited to Disputes between
the Owner and the Manufacturer. The arbitrator may
award monetary relief only in favor of the individual
party seeking relief and only to the extent necessary to provide relief warranted by that party’s individual claim.
The arbitrator’s monetary award, if any, will not apply to any person or entity that is not a party to the arbitration.
A court, not the arbitrator, will decide any questions or disputes regarding the enforceability of this Arbitration Class Action Waiver other than a dispute over whether
this Arbitration Class Action Waiver is enforceable under McGill v. Citibank, N.A., 2 Cal 5th 945 (2017) and related case law (that question shall be determined by an
arbitrator). If a court deems any portion of this Arbitration Class Action Waiver invalid or unenforceable, the entire arbitration provision (other than this sentence) will be null and void and not apply. If an arbitrator deciding the McGill LVVXH ¿QGV WKDW WKLV$UELWUDWLRQ &ODVV$FWLRQ :DLYHU LV unenforceable, then the entire arbitration provision (other than this sentence and the preceding sentence) shall be null and void. For the avoidance of doubt, in no event
shall an arbitration occur on a class action or collective basis.
b - Agency Proceedings: This arbitration agreement
does not preclude the Owner from bringing issues to
the attention of federal, state, or local agencies. Such agencies can, if the law allows, seek relief against the Manufacturer on the Owner’s behalf.
c - Fees and Costs: If the Owner’s total damage claims
in an arbitration are $25,000 or less, not including the Owner’s attorney fees (“Small Arbitration Claim”), the
arbitrator may, if the Owner prevails, award the Owner’s reasonable attorney fees, expert fees, and costs
VHSDUDWHIURP$UELWUDWLRQ&RVWVDVGH¿QHGEHORZ
EXW
may not grant the Manufacturer its attorney fees, expert fees, or costs (separate from Arbitration Costs) unless the arbitrator determines that the Owner’s claim was
frivolous or brought in bad faith. In a Small Arbitration &ODLPFDVHWKH0DQXIDFWXUHUZLOOSD\DOODUELWUDWLRQ¿OLQJ administrative, and arbitrator costs (together, “Arbitration Costs”). The Owner must submit any request for
payment of Arbitration Costs to the AAA at the same time the Owner submits its Demand for Arbitration. However,
if the Owner wants the Manufacturer to advance the
Arbitration Costs for a Small Arbitration Claim before
¿OLQJWKH0DQXIDFWXUHUZLOOGRVRDWWKH2ZQHU¶VZULWWHQ request which must be sent to the Manufacturer at
the address in paragraph 1. In a Small Arbitration
Claim case, the Manufacturer agrees that the Owner
may choose to have the arbitration carried out based
only on documents submitted to the arbitrator or by a
telephonic hearing unless the arbitrator requires an inperson hearing. If the Owner’s total damage claim in an arbitration exceeds $25,000, not including the Owner’s
attorney fees (“Large Arbitration Claim”), the arbitrator may award the prevailing party its reasonable attorneys’ fees and costs, or it may apportion attorneys’ fees and costs between the Owner and the Manufacturer (such
fees and costs being separate from Arbitration Costs).
In a Large Arbitration Claim case, if the Owner is able to demonstrate that the Arbitration Costs will be prohibitive as compared to the costs of litigation, the Manufacturer will pay as much of the Arbitration Costs as the arbitrator deems necessary to prevent the arbitration from being
cost-prohibitive.
d - Mass Arbitration (for residents outside of California only): $³0DVV$UELWUDWLRQ´VKDOOEHGH¿QHGDVDQ\RQH RIWKHIROORZLQJ
L
WKH VDPH ODZ\HU RU ODZ ¿UP DORQH
RUZLWKRWKHUODZ\HUVRUODZ¿UPV¿OHVRUFDXVHVWREH ¿OHG RUPRUH 6PDOO$UELWUDWLRQ &ODLPV DQGRU /DUJH Arbitration Claims within a thirty-day period; (ii) the VDPHODZ\HURUODZ¿UPDORQHRUZLWKRWKHUODZ\HUVRU ODZ ¿UPV ¿OHV RU FDXVHVWR EH ¿OHG RUPRUH 6PDOO Arbitration Claims and/or Large Arbitration Claims within DVL[W\GD\SHULRG
LLL
WKHVDPHODZ\HURUODZ¿UPDORQH
RUZLWKRWKHUODZ\HUVRUODZ¿UPVVHUYHVDVFRXQVHO
UHJDUGOHVVRIZKHWKHUWKHODZ\HURUODZ¿UPLVFRXQVHO RI UHFRUG
IRU RU PRUH SHUVRQV ZKR ¿OH D 6PDOO
Arbitration Claim and/or Large Arbitration Claim within DWKLUW\GD\SHULRG
RU
LY
WKH VDPHODZ\HURUODZ ¿UP
DORQH RU ZLWK RWKHU ODZ\HUV RU ODZ ¿UPV VHUYHV DV FRXQVHO
UHJDUGOHVVRIZKHWKHUWKHODZ\HURUODZ¿UPLV
FRXQVHORIUHFRUG
IRURUPRUHSHUVRQVZKR¿OHD6PDOO
Arbitration Claim and/ or Large Arbitration Claim within a sixty-day period. In the event of a Mass Arbitration, notwithstanding anything to the contrary in subpart
(c) above, the Manufacturer shall (i) not be required
to advance or pay Arbitration Costs for any arbitration and (ii) may be awarded its reasonable attorney fees,
expert fees, and costs if it prevails (without having to show that the Owner’s claim was frivolous or in bad
faith). The immediately preceding sentence shall apply
RQO\WRWKRVHDUELWUDWLRQVWKDWDUH¿OHGRQFHWKHGH¿QLWLRQ of Mass Arbitration is met. Thus, by way of example, if WKHVDPHODZ¿UP¿OHV6PDOO$UELWUDWLRQ&ODLPVZLWKLQ DWKLUW\GD\SHULRGWKH¿UVW
6PDOO$UELWUDWLRQ&ODLPV
shall be governed by subpart 2(c) and the last six Small Arbitration Claims (i.e., arbitration numbers 30 through 35) shall be governed by this subpart 2(d). Once a law
¿UPRUODZ\HULVGHHPHGSDUWRID0DVV$UELWUDWLRQDOO Small Arbitration Claims and Large Arbitration claims he/ VKHLW ¿OHV DVVLVWV LQ ¿OLQJ RU FDXVHV WR EH ¿OHG VKDOO be governed by this subpart (d) unless and until the law ¿UPRUODZ\HUGRHVQRW¿OHDVVLVWVLQ¿OLQJRUFDXVHVWR EH¿OHGDQ\6PDOO$UELWUDWLRQ&ODLPVRU/DUJH$UELWUDWLRQ Claims for a period of one year.
e - OPT OUT: BOTH AN ORIGINAL AND SUBSEQUENT
OWNER MAY OPT OUT OF ARBITRATION PROVIDING
WRITTEN NOTICE (“THE OPT-OUT NOTICE”) TO
THE MANUFACTURER that is post-marked no later
than 30 calendar days after the Owner’s purchase of the equipment (in the case of the original owner) or purchase of the premises at which the equipment was originally
installed (in the case of a subsequent owner). The OptOut Notice must be mailed to the Manufacturer at:
Lennox Industries Inc. Allied Air Enterprises
$WWQ
&RQVXPHU$ႇDLUV 0HWURSROLWDQ'ULYH
P.O. Box 799900 West Columbia, SC
Dallas, TX 75379-9900 291701
The Opt-Out Notice must state (i) the Owner’s name and
address, and that the Owner opts out of arbitration, (ii) the date that the Owner purchased the equipment (if the original owner) or the premises where the equipment was originally installed (in the case of a subsequent owner), (iii) the equipment’s model name and number, (iv) the
equipment serial number (which can be found on the
unit nameplate), and (v) that the Owner elects to opt out of arbitration. The Owner must sign the Opt-Out Notice
personally and not through another person or entity, and the Opt-Out Notice will apply only to the person or entity that signs it. Neither the Owner nor any other person or entity can opt out of arbitration on behalf of anyone else.
Providing a timely Opt- Out Notice is the only way to opt RXWRIDUELWUDWLRQ2SWLQJRXWRIDUELWUDWLRQZLOOQRWDႇHFW this Limited Warranty, and the Owner will continue to
HQMR\WKHEHQH¿WVRIWKLV/LPLWHG:DUUDQW\LIWKH2ZQHU opts out of arbitration. Any Opt-Out Notice received after the opt out deadline will not be valid.
2 - Non-Arbitration Class Action and Jury Waiver: If for any reason any Dispute proceeds in court rather than arbitration, the Owner and the Manufacturer waive any right to a jury trial, and the Dispute will proceed solely on an individual, non-class, non-representative basis. Neither
the Owner nor the Manufacturer may be a class
representative or class member or otherwise participate in any class, consolidated, private attorney general, or representative proceeding; provided, however, that in
California an individual can seek and obtain public injunctive relief.
3 - Severability: If any provision of this Limited Warranty shall be held by an arbitrator or a court of competent jurisdiction to be illegal, invalid, or unenforceable, the parties intend for that provision to be amended and construed in a manner
GHVLJQHGWRHႇHFWXDWHWKHSXUSRVHVRIWKDWSURYLVLRQWRWKH fullest extent permitted by law. If a provision cannot be so amended or construed, it will be severed, and the remaining provisions shall remain unimpaired, valid, and in full force DQG HႇHFW WR WKH IXOOHVW H[WHQW SHUPLWWHG E\ ODZ DQG VKDOO EHLQWHUSUHWHGVRDVWREHVW UHDVRQDEO\HႇHFWWKHLQWHQWRI WKH SDUWLHV 7R WKH H[WHQW WKHUH LV D FRQÀLFW EHWZHHQ WKLV severability clause and the severability clause in paragraph 2(a), the clause in paragraph 2(a) shall govern. For the avoidance of doubt, the severability clause shall not be used in a manner that permits the Owner to bring a class or collective action.
DEFINITIONS
,QDGGLWLRQWRWKHWHUPVGH¿QHGDERYHWKHIROORZLQJGH¿QLWLRQV will apply to this Limited Warranty:
1 - The terms “Dispute” and “Disputes” will be broadly interpreted to include any claims, disagreements, or controversies that the Owner and the Manufacturer had, have, or may have
against each other, whether based in contract or tort or on a statute or regulation or any other legal theory, including, without limitation, all claims, disagreements, or controversies related in any way to or arising in any way out of:
a - the Equipment and components covered by this Limited Warranty;
b - any other Manufacturer equipment, component, or
service;
c - any Manufacturer advertising, representation, or
marketing;
d - any contract, warranty, or other agreement the Owner had or has with the Manufacturer;
e - any Manufacturer billing or other policy or practice; f - DQ\ DFWLRQ RU LQDFWLRQ E\ DQ\ 0DQXIDFWXUHU RႈFHU director, employee, agent, or other representative relating to any Manufacturer equipment, component, marketing,
representation, or service;
g - any claims the Owner brings against a third party (such as a distributor, dealer, or repair service) that are based on, relate to, or in any way arise out of any Manufacturer equipment, component, marketing, representation, or
service;
h - any claims the Manufacturer brings against the Owner; and
i - any aspect of the relationship between the Owner and the Manufacturer.
2 - “Dispute” and “Disputes” includes claims, disagreements, or controversies that arose at any time, including before this Limited Warranty became operative and after this Limited Warranty is terminated.
3 - The “Manufacturer” refers to the Manufacturer listed on the (TXLSPHQW QDPHSODWH DV ZHOO DV WKHLU SDUHQWV DႈOLDWHG companies, related companies, subsidiaries, divisions,
departments, business units, representatives, predecessors in interest, successors, and assigns.
4 - “Limited Warranty” refers to this document.
5 - “Owner” refers to (i) the person or entity that originally purchased the Equipment from a licensed professional
HVAC contractor; and (ii) during the Warranty Period, the owner(s) and subsequent owner(s) of the premises where
the Equipment is originally installed.
EQUIPMENT INFORMATION
NOTE TO CUSTOMER
Please complete information below and retain this warranty for records and future reference. As well, retain proof of commissioning documentation from the installer.
Unit Model Number: __________________________________
Serial Number: ______________________________________
Installing Contractor: _________________________________ Installation Date: ____________ Phone: __________________
P.O. Box 799900, Dallas, TX 75379-9900
©2024 Lennox Industries Inc. FORM W900009-02 09/1/2024
Supersedes W900009-01 01/1/2024
Limited Warranty for Ductless Split Units
FOR WARRANTY SERVICE OR REPAIR:
Contact the installer. You may be able to find the installer’s name on the equipment or in your Owner’s Packet.
For help, contact: CAC / BDP, Consumer Relations, P.O. Box 4808, Syracuse, New York 13221 PRODUCT REGISTRATION: You can register your product online at www.cac-bdp-all.com.
Model No.
Date of Installation
Name of Owner
Serial No.
Installed by
Address of Installation
CAC / BDP (hereinafter “Company”) warrants this product against failure due to defect in materials or workmanship under normal use and maintenance as follows. All warranty periods begin on the date of original installation and are for the duration, in years, listed below. If a part fails due to defect during the applicable warranty period Company will provide a new or remanufactured part, at Company’s option, to replace the failed defective part at no charge for the part. Alternatively, and at its option, the Company will provide a credit in the amount of the then factory selling price for a new equivalent part toward the retail purchase price of a new Company product. Except as otherwise stated herein, those are Company’s exclusive obligations under this warranty for a product failure. All warranties in this document are subject to all provisions, conditions, limitations and exclusions listed below and on the reverse of this document.
RESIDENTIAL APPLICATIONS
This warranty is to the original purchasing owner and subsequent owners only to the extent and as stated in the Warranty Conditions and below. The limited parts warranty period in years, depending on the part and the claimant, is as shown in the chart below.
OTHER APPLICATIONS
The warranty period is seven (7) years on all parts. The warranty is to the original owner only and is not available for subsequent owners.
LEGAL REMEDIES The owner must notify the Company in writing, by certified or registered letter to CAC / BDP, Warranty Claims, P.O.
Box 4808, Syracuse, New York 13221, of any defect or complaint with the product, stating the defect or complaint and a specific request for repair, replacement, or other correction of the product under warranty, mailed at least thirty (30) days before pursuing any legal rights or remedies.
Product Item Limited Warranty (Years)
Original Owner Subsequent Owners*
Air Conditioner or Heat Pump
Condensing Unit/Fan Coil Parts 10† (or 5) 5
* In Texas and other jurisdictions, where applicable, subsequent owner’s warranty duration shall match that of original owner (10 or 5 years, based on registration), as described in applicable law. † If properly registered within 90 days of original installation, otherwise 5 years (except in California and Quebec and other jurisdictions that prohibit warranty benefits conditioned on registration). See Warranty Conditions below. © 2024 Carrier. All rights reserved. Edition Date: 05/24 Catalog No: DLS-GH454-01WAR Manufacturer reserves the right to change, at any time, specifications, and designs without notice and without obligations.
WARRANTY CONDITIONS:
1. To obtain the longer warranty period as shown in the table under original owner, the product must be properly registered at www.cac-bdp.com within ninety (90) days of original installation. In jurisdictions where warranty benefits conditioned on registration are prohibited by law, registration is not required and the longer warranty period shown will apply.
Where a product is installed in a newly constructed home, the date of installation is the date the original homeowner purchased the home from the builder.
If the date of original installation cannot be verified, then the warranty period begins ninety (90) days from the date of product manufacture (as indicated by the model and serial number). Proof of purchase may be required at time of service.
The limited parts warranty periods as shown in the table under subsequent owners does not require registration.
Product must be installed properly and by a licensed HVAC technician.
The warranty applies only to products remaining in their original installation location.
Installation, use, care, and maintenance must be normal and in accordance with instructions contained in the Installation Instructions, Owner’s Manual and Company’s service information.
Defective parts must be returned to the distributor through a registered servicing dealer for credit.
2. 3.
4. 5.
6. 7.
8. LIMITATIONS OF WARRANTIES – ALL IMPLIED WARRANTIES AND/OR CONDITIONS (INCLUDING IMPLIED WARRANTIES OR
CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE) ARE LIMITED TO THE DURATION OF THIS LIMITED WARRANTY. SOME STATES OR PROVINCES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY OR CONDITION LASTS, SO THE ABOVE MAY NOT APPLY TO YOU. THE EXPRESS WARRANTIES MADE IN THIS
WARRANTY ARE EXCLUSIVE AND MAY NOT BE ALTERED, ENLARGED, OR CHANGED BY ANY DISTRIBUTOR, DEALER, OR OTHER PERSON, WHATSOEVER.
THIS WARRANTY DOES NOT COVER:
1. Labor or other costs incurred for diagnosing, repairing, removing, installing, shipping, servicing, or handling of either defective parts, or replacement parts, or new units.
Any product not installed pursuant to any applicable governmental minimum efficiency standards.
Any product purchased over the Internet.
Normal maintenance as outlined in the installation and servicing instructions or owner’s manual including coil cleaning, filter cleaning and/or replacement, and lubrication.
Failure, damage or repairs due to faulty installation, misapplication, abuse, improper servicing, unauthorized alteration or improper operation.
Failure to start or damages due to voltage conditions, blown fuses, open circuit breakers, or the inadequacy, unavailability, or interruption of electrical, Internet service provider, or mobile device carrier service or your home network.
Failure or damage due to floods, winds, fires, lightning, accidents, corrosive environments (rust, etc.) or other conditions beyond the control of Company.
Parts or equipment not supplied or designated by the Company, or damages resulting from their use. Products installed outside the U.S.A. or Canada.
Electricity or fuel costs or increases in electricity or fuel costs from any reason whatsoever including additional or unusual use of supplemental electric heat.
Any cost to replace, refill or dispose of refrigerant, including the cost of refrigerant.
ANY SPECIAL, INDIRECT OR CONSEQUENTIAL PROPERTY OR COMMERCIAL DAMAGE OF ANY NATURE WHATSOEVER. Some states or provinces do not allow the exclusion of incidental or consequential damages, so the above limitation may not apply to you.
2. 3.
4. 5.
6. 7.
8. 9.
10. 11.
12. This warranty gives you specific legal rights, and you may also have other rights which vary from state to state or province to province.
© 2024 Carrier. All rights reserved. Edition Date: 05/24 Catalog No: DLS-GH454-01WAR Manufacturer reserves the right to change, at any time, specifications, and designs without notice and without obligations.
INCLUDE THIS PAGE WITH BID
Certification
The Bidder certifies under penalty of perjury under the laws of the State of California that his/her business or the corporation is not listed on the Comptroller General's list of ineligible bidders/contractors.
The above Certification is part of the Bid Proposal. Signing this Bid Proposal on the signature page thereof shall also constitute signature of this Certification.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
INCLUDE THIS PAGE WITH BID
Subcontractor Listing
The following named subcontractors(s) will perform with labor, or otherwise render services to the general contractor in or about the construction of the work or improvement in an amount in excess of one-half of one percent of the total BID presented herewith or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent of the prime Contractor’s total BID. Use subcontractor’s business name style as registered with the License Board. Name, location, and description of work as REQUIRED by Section 4104 of the California Public Contract code.
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Duplicate this form as necessary.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
N/A
INCLUDE THIS PAGE WITH BID
Disclosure of Conflict-of-Interest
YES* NO
1 Are you currently in litigation with the City of Madera or any of its agents?
2 Do you represent any firm, organization or person who is in litigation with the City of Madera?
3 Do you currently represent or perform work for any clients who do business with the City of Madera?
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Madera, or in a business which is in litigation with the City of Madera? 5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Madera employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.
Explanation:
Signature
(Name)
(Address)
(City, State ZIP)
Attach additional page(s) as necessary.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
x
x
x
x
x
x
Salahuddin Malikzda
10107 Iron Rock Way
Elk Grove CA 95624
INCLUDE THIS PAGE WITH BID
Noncollusion Affidavit
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of MADERA
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Bidder
Signature
Name
Title
Dated
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
HUG Corp
Salahuddin Malikzada
CEO
4/18/2026
INCLUDE THIS PAGE WITH BID
Noncollusion Affidavit
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of MADERA
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Bidder
Signature
Name
Title
Dated
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
HUG Corp
Salahuddin Malikzada
CEO
4/18/2026
INCLUDE THIS PAGE WITH BID
Bid Bond
KNOWN ALL MEN BY THESE PRESENT, that we, the undersigned, ___________________________________ as Principal, and ___________________________ as Surety, are hereby held and firmly bound unto _____________________________ as Owner in the penal sum of ____________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.
Signed, this _____ day of ____________________, 2026. The condition of the above obligation is such that whereas the Principal has submitted to _____________________________ a certain bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the “Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations, IFB 202526-18”
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid.
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates, and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and said Surety does hereby waive notice of any such extension.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. (L.S.) By_____________________________________
Principal
Surety
By:
(Seal and Notarial Acknowledge of Surety)
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City of Madera Purchasing, 205 West 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • Website: www.madera.gov
ADDENDUM NO. 1
April 13, 2026
RE: IFB 202526-18 Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations
The foregoing documents are amended in the respects as herein set forth. This addendum and the amendments herein shall become part of said documents and of any contract entered into pursuant to said documents.
Bid due date remains the same: 5:00pm, April 20, 2026
Attachments are as follows:
No. Attachments Number of
Pages
1 Q&A Received through 5:00pm, April 8, 2026 1
2 Pre-Bid Meeting and Job Walk Sign-In Sheet 3
3 Pre-Bid Meeting and Job Walk Minutes 5
Issued by: __________________________________________
Jennifer Stickman
Procurement Services Manager
To verify receipt of this Addendum No. 1, please email this sheet to Jennifer Stickman at [email protected] before bid due date. A copy of this signed sheet must also be included with your bid proposal submittal.
Company:
Signature:
Acknowledged by:
_____________________
Jennifer Stickman
HUG Corp
Salahuddin Malikzada - 4/18/2026
EXHIBIT B
Q&A Received through 4:00pm, April 8, 2026
No questions received through 4:00pm on April 8, 2026.
City of Madera Purchasing, 205 W 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • www.madera.gov/purchasing
Invitation for Bid (IFB) 202526-18
Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations
Pre-Bid Meeting and Site Visit
April 1, 2026, 10:00am
Agenda Items
1. Welcome/Introductions and Circulation of Sign-in Sheet.
Meeting opened, introductions made, and sign-in sheet circulated. City explained that there were two sign-in sheets; one on page one for the pre-bid meeting, and the other on page three that included a waiver for the site visits. Attendees were informed that they would not be allowed to participate in the site visit unless the waiver on page three of the sign-in sheet was signed. Attendees were also asked to make sure they read and understand the waiver before signing.
2. Important Dates
A. Questions must be submitted online through the City’s PlanetBids vendor portal at https://pbsystem.planetbids.com/portal/54016/portal-home under the “Q&A” tab, until no later than 5:00pm on Wednesday, April 8, 2026. No verbal or email questions will be answered.
B. Bids due no later than 4:00pm on Monday, April 20, 2026. Bids must be submitted online through the City’s PlanetBids vendor portal at
https://pbsystem.planetbids.com/portal/54016/portal-home.
All required sections shall be submitted via the website. Proposer is solely responsible for on time submission of their electronic submittal. The bid management system will not accept late bids and no exceptions shall be made.
Proposers will receive an e-bid confirmation number with a time stamp from the bid management system indicating their bid was submitted successfully. The City will only receive those submittals that were transmitted successfully. Do not fax or e-mail. In the event you encounter technical difficulties during the uploading City of Madera Purchasing, 205 W 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • www.madera.gov/purchasing
process, please contact Planet Bids technical support directly via email at [email protected] or call (818) 992-1771 (M-F from 7:00am to 5:00pm Pacific).
3. Quote Submittal Requirements
All items listed below must be uploaded with bid, and a hard copy of all items below must be delivered to the City no sooner than the electronic bid submittal date and time (4:00pm on April 20, 2026), and no later than 4:00pm on the 3rd business day after bid due date.
A. Bidder Checklist Form: must use form included with the IFB.
B. Bid Proposal Form: must use form included with IFB and be filled out completely.
C. Bid Schedule Form: must use form included with IFB and form must be filled out completely and signed by an individual authorized to bind the company in contract.
D. Proposed Equipment Detail Form: must use form included with IFB and form must be filled out completely.
E. Proposed Project Schedule Form: must use form included with IFB and form must be filled out completely.
F. Bid Signature Page: must use form included with IFB and form must be filled out completely and signed by an individual authorized to bind the company in contract.
G. Certification Form: must use form included with IFB and form must be filled out completely and signed by an individual authorized to bind the company in contract.
H. Subcontractor Listing: must use form included with the IFB. Details required for each subcontractor for work in an amount in excess of one-half of one percent of the total bid.
If no subcontractors exceed one-half of one percent of total bid, or if no subcontractors will be used, just write “none” on the form and submit it with your quote.
I. Disclosure of Conflict-of-Interest Form: must use form included with the IFB and be filled out completely
J. Non-Collusion Affidavit Form: must use form included with the IFB and must be filled out completely.
K. Public Contract Code Form: must use form included with the IFB and must be filled out completely.
L. Bid Bond Form: must use form included with the IFB and must be filled out completely.
City of Madera Purchasing, 205 W 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • www.madera.gov/purchasing
Note: Bid deposit required in the amount of 10% of total bid. Can be in the form of a bid bond (using form included in IFB), cashier’s check, certified check, irrevocable letter of credit, or certificate of deposit.
4. Summary of Project Scope of Work
It is the City’s intent to solicit bids for the replacement of seven (7) HVAC units in accordance with this IFB at the following facilities:
A. Four (4) units at the Police Department, 330 South C Street, Madera, CA These four units are packaged and are different sizes. There are two connected to an Energy Management System (EMS) system.
B. Two (2) units at the Madera Municipal Golf Course, 23200 Avenue 17, Madera, CA These two units are split units and service the banquet room. The condensers are located outside, and the air handlers/furnaces are in the equipment room.
C. One (1) unit at Fire Station #57, 200 South Schnoor Avenue, Madera, CA This unit is a split unit and is tied to an EMS system.
5. Job Walk
Site visit ensued in the order listed above.
6. Questions
Pre-Bid Meeting Questions
Q: Is the City website the only place to obtain bid documents? A: No, the bid documents were also circulated to builders’ exchanges.
Q: Will the existing EMS be used for these installations, or will new ones be provided? A: Existing. The EMS is fairly new (three- to four-years old).
Q: Does the EMS operate the system/unit with sensors?
A: Yes.
City of Madera Purchasing, 205 W 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • www.madera.gov/purchasing
Q: Is this a prevailing wage job?
A: Yes.
Q: Do Contractors have to have up-to-date DIR registration to bid? A: Yes, along with an active C-20 CSLB license.
Q: Will work be done during normal business hours?
A: Yes, however, some coordination may be required for the Golf Course.
Q: Are the units at the Golf Course that need to be replaced located on the north side of the building?
A: Yes.
Q: What is the anticipated budget?
A: Approximately $117,000.
Q: When is this needed?
A: ASAP, however, contractors must submit a proposed schedule with bid to factor in any lead time for ordering equipment. City will negotiate on the schedule if necessary.
Q: Will we need permits?
A: Yes, but City's permit fees will be waived by the City.
Police Department Site Visit Questions
Q: Where can we set up a crane?
A: Anywhere possible. We can have cars moved out of the way if necessary.
Q: Are you brand-specific?
A: No, best unit for scenario that meets specifications.
Q: Will we be reusing the EMS system’s sensors or replacing them? A: Reuse if good, replace if broken.
City of Madera Purchasing, 205 W 4th Street, Madera, CA 93637 Phone: (559) 661-5463 • www.madera.gov/purchasing
Golf Course Site Visit Questions
Q: Can we remove the fence or use a crane?
A: Use a crane.
Q: Can we reuse any portion of copper line set?
A: Yes, as long as it passes leak test.
Fire Station 57 Site Visit Questions
Q: Line set is underground – what happens if the line leaks? Is there another route? A: You would use the easiest route possible.
7. Meeting Conclusion
Meeting concluded at approximately 11:45am.
The preceding is assumed to be an accurate account of the items discussed, directions given, and conclusions drawn. In most instances, the information presented herein may represent a summary of the matters discussed rather than a word-for-word recitation.
Insurance Requirements for Contractors
Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.
Minimum Scope and Limits of Insurance
Contractor shall maintain limits no less than:
$2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.
Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. General liability policies shall be endorsed using ISO forms CG 20 10 and CG 20 37 to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies. $2,000,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Contractor arising out of or in connection with Work to be performed underthis Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Automobile Liability policies shall be endorsed to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies. Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Maintenance of Coverage
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, his agents, representatives, employees, subcontractors or subconsultants as specified in this Agreement.
Proof of Insurance
Contractor shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best’s Key Rating Guide.
EXHIBIT C
Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Contractor, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
Enforcement of Contract Provisions (non estoppel)
Contractor acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.
Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Contractor maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Contractor.
Notice of Cancellation
Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.
Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Selfinsurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.
Timely Notice of Claims
Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional Insurance
Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.
Informal Invitation for Bid
No. 202526-18
FOR
Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations
Date Released: March 18, 2026
CITY OF MADERA
DEPARTMENT OF PUBLIC WORKS
Bids are due prior to 4:00pm on April 20, 2026
EXHIBIT D
TABLE OF CONTENTS
NOTICE OF INVITATION FOR BID.........................................................................................................3 Introduction ......................................................................................................................................3 Project Summary ...............................................................................................................................3 Budget...............................................................................................................................................3 To Bid................................................................................................................................................3 Bid Submittal Date (Close date)..........................................................................................................3 Bidder Questions...............................................................................................................................4 Pre-Bid Meeting.................................................................................................................................4 Required Contractors Licenses............................................................................................................5 Bonding Requirements.......................................................................................................................5 Prevailing Wages ...............................................................................................................................5 Bid Protest Procedures.......................................................................................................................6 Specifications.....................................................................................................................................7 Bidder Checklist...............................................................................................................................14 Bid Proposal Form............................................................................................................................15 Bid Schedule....................................................................................................................................16 Proposed Equipment Detail..............................................................................................................17 Proposed Project Schedule...............................................................................................................18 Certification.....................................................................................................................................20 Subcontractor Listing .......................................................................................................................21 Disclosure of Conflict-of-Interest......................................................................................................22 Noncollusion Affidavit......................................................................................................................23 Public Contract Code........................................................................................................................24 Bid Bond..........................................................................................................................................25 Payment Bond .................................................................................................................................27 Performance Bond ...........................................................................................................................29 Standard Specifications And Plans....................................................................................................31 General and Special Conditions........................................................................................................31 Information for Bidders....................................................................................................................31 Insurance Requirements for Contractors...........................................................................................33 Attachments....................................................................................................................................36
NOTICE OF INVITATION FOR BID
Invitation for Bid (IFB) No. 202526-18
Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations Introduction
The City of Madera (“City”) will be accepting sealed bids in response to this Invitation for Bid (IFB) No. 202526-18 to replace seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at three (3) locations.
Project Summary
It is the City’s intent to solicit bids for the replacement of seven (7) HVAC units in accordance with this IFB at the following facilities:
Four (4) units at the Police Department, 330 South C Street, Madera, CA Two (2) units at the Madera Municipal Golf Course, 23200 Avenue 17, Madera, CA One (1) unit at Fire Station #57, 200 South Schnoor Avenue, Madera, CA Size and type of units to be installed are described in the “Specifications” section of this IFB.
Price is to include all costs associated with uninstalling and disposing of the existing units and providing and installing the replacement HVAC units, including parts, labor, delivery/freight, disposal, and warranties. Contractor will also be required to obtain a no-fee building permit from the City’s Building department before commencing work.
Budget
The estimated budget for this equipment is $117,000.
To Bid
A copy of this IFB can be obtained by visiting the City’s PlanetBids vendor portal at https://pbsystem.planetbids.com/portal/54016/portal-home.
Electronic bids will be accepted on City bid forms provided by the City, until the time and date listed below.
In the event this Informal Invitation for Bid is obtained through any means other than the City’s distribution, the City will not be responsible for the completeness, accuracy or timeliness of the final bid document and may deem bid non-responsive.
Award will be made to the bidder who submits the lowest responsive, responsible bid for the product(s) as specified herein.
Bid Submittal Date (Close date)
Bids must be received no later than 4:00 pm on April 20, 2026.
All bids must be submitted through the City’s PlanetBids vendor portal at https://pbsystem.planetbids.com/portal/54016/portal-home.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
There is no fee to register as a bidder for this project using the City’s online vendor portal.
Bidder Questions
No verbal requests or requests made in any other format will be accepted. Any questions about this IFB must be submitted electronically and individually (not in a paragraph format nor combined in a single submission) through the City’s PlanetBids vendor portal at https://pbsystem.planetbids.com/portal/54016/portal-home under the “Q&A” tab, no later than 5:00pm on April 8, 2026.
Pre-Bid Meeting
A non-mandatory pre-bid meeting is scheduled for 10:00am on April 1, 2026, at 1030 S. Gateway Drive, Madera, CA 93637.
Please note, this will include an escorted site visit to the locations under consideration. Those attending will be required to sign a release of liability waiver before being allowed to participate in the site visit portion of the pre-bid meeting.
In accordance with the Americans with Disabilities Act, all persons who are disabled and who need special accommodations to participate in any proceeding because of that disability should contact Jennifer Stickman at (559) 661-5463 or by email at [email protected] at least five (5) business days prior to the pre-bid meeting.
Instructions to Bidders
You may view or obtain a copy of this Invitation for Bids (IFB) by visiting or contacting the following:
City of Madera PlanetBids Vendor Portal
Website: https://pbsystem.planetbids.com/portal/54016/portal-home Construction Bidboard (Ebidboard), Phone: 800-479-5314
Website: www.ebidboard.com
Dodge Data & Analytics, Phone: 877-784-9556
Website: www.construction.com
Placer County Contractors Association & Builders Exchange, Phone: 916-771-7229 Website: www.pccamembers.com
Builders’ Exchange of San Joaquin, Phone: 209-478-1000
Website: http://www.bxsj.org
Central California Builders Exchange, Phone: 559-237-1831 Website: http://cencalbx.com/
Valley Builders Exchange. Phone: (209) 522-9031
Website: www.valleybx.com
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
Required Contractors Licenses
Each Bidder shall be a licensed contractor pursuant to the California Business and Professions Code §7028.15 and California Public Contract Code §3300 and shall be licensed in the following classification as required by the scope of work: C-20 Warm-Air Heating, Ventilating, and Air-Conditioning Contractor.
Any Bidder not meeting the license requirement(s) following the bid opening will be rejected as nonresponsive. All Bidder’s license(s) must be active and in good standing at the time of the bid opening and must remain so throughout the term of the Contract.
Bonding Requirements
Bid security required in the amount of ten percent (10%) of the amount of the bid, and in the form of a bid bond issued by an admitted surety insurer licensed by the California Department of Insurance and certified by the US Bureau of Fiscal Service to conduct business in the state of California, cash, cashier's check, or certified check shall accompany the bids. Bid securities shall be made in favor of the City of Madera.
Payment Bond equal to one hundred percent (100%) of the Bid Security are required within 7 days of the Notice of Intent to Award on all projects valued at $25,000 and above.
Performance Bond equal to one hundred percent (100%) of the Bid Security are required within 7 days of the Notice of Intent to Award on all projects valued at $100,000 and above.
All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in California Code of Civil Procedure section 995.120.
Prevailing Wages
The project is a public works project subject to California Labor Code §1770 et seq., The Director of Industrial Relations has determined the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which the work is to be performed, for each craft, classification or type of worker needed to execute this contract. Per Diem wages shall be deemed to include employer payments for health and welfare, pension, vacation, apprenticeship or other training programs, and similar purposes.
The California DIR Public Works Contractors website is: http://www.dir.ca.gov/PublicWorks/Contractors.html. Copies of the rates are on file with the City and are deemed included in this IFB.
Upon request, the City will make available copies to any interested party. The rate of prevailing wage for any craft, classification, or type of workmanship to be employed on this Project is the rate established by the applicable collective bargaining agreement which rate so provided is hereby adopted by reference and shall be effective for the life of this Agreement or until the Director of the Department of Industrial Relations determines that another rate be adopted. It shall be mandatory upon the selected contractor and on any subcontractor to pay not less than the said specified rates to all workers employed in the execution of this contract. Contractor shall post on site all required job site notices as prescribed by law or regulation.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
Bid Protest Procedures
Any actual or prospective bidder, offeror, or contractor may protest an IFB to the City’s Procurement Services Manager and/or Director of Financial Services by submitting a written appeal within five (5) working days of knowing or reasonably should have known the facts giving rise to the protest, sent via email to [email protected], or mail to Jennifer Stickman, 205 W. 4th Street, Madera, CA 93637, addressing specific issues such as bid contradictions or procurement errors. The Procurement Services Manager and/or Director of Financial Services have the authority to resolve such protests and will provide a written response within five (5) working days unless more time is needed; if the protester is unsatisfied, they may appeal to the City Manager within five (5) business days, and then to the City Council as a final appeal, where they may be heard. While protests generally halt solicitation proceedings, the City may proceed if the Procurement Services Manager and/or Director of Financial Services determine it's necessary to protect a substantial City interest, and to deter frivolous protests.
Those bidders who file two (2) unsuccessful protests within twelve (12) months may face debarment from future bids.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
Specifications
The City is requesting bids for installation of seven (7) new, unused HVAC units to replace existing HVAC units at identified City facilities, including removal and disposal of replaced units.
Price shall include all costs associated with uninstalling and disposing of the existing HVAC units, and furnishing/installing new HVAC units specified herein, including mobilization, disposal, equipment, parts, labor, delivery/freight, and warranties. Contractor must also obtain a no-fee building permit from the City’s Building department before commencing work.
Each furnished HVAC unit shall be new, current model year equipment from a recognized manufacturer with an established parts and service network within fifty (50) miles of Madera, CA. While brand proposed may differ between sites, each of the three sites should have consistent branded equipment proposed for that specific site.
Each furnished HVAC unit shall meet or exceed the existing equipment at each location in terms of operational capabilities, capacity, dimensions. Photos of existing equipment are included as Attachment A, Existing Equipment, Photos. Manufacturer’s specifications for existing equipment are included as Attachment B, Existing Equipment, Specifications.
Each furnished HVAC unit must also meet the minimum efficiency standards established by the U.S.
Department of Energy (DOE) and shall comply with ASHRAE Standard 90.1 (current edition) and all applicable State energy codes.
The Contractor shall provide complete specifications for all proposed equipment, including but not limited to:
Manufacturer name and model number
Cooling capacity in British Thermal Units (BTU)/Heat Recovery (HR) or Tons Heating capacity in BTU/HR or Kilowatts (kW)
Seasonal Energy Efficiency Ratio (SEER) rating (minimum 14 SEER for split systems) Energy Efficiency Ratio (EER) rating
Heating Seasonal Performance Factor (HSPF) rating (if heat pump) Annual Fuel Utilization Efficiency (AFUE) rating (if gas furnace) Electrical requirements (voltage, phase, amperage)
Sound ratings (dBA)
Physical dimensions and weight
Refrigerant type (must comply with current Environmental Protection Agency (EPA) regulations)
Warranty information (parts and labor)
The Contractor shall schedule and coordinate all required inspections and shall not conceal any work requiring inspection until approved by the inspector. Copies of all approved permits and inspection reports shall be provided to the City upon project completion.
All work shall comply with the following codes and standards (current adopted editions):
International Mechanical Code (IMC)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
International Building Code (IBC)
International Energy Conservation Code (IECC)
National Electrical Code (NEC)
ASHRAE Standards 62.1 and 90.1
Local building, mechanical, and electrical codes
Manufacturer installation instructions
1) Equipment
All new HVAC equipment shall meet or exceed the existing equipment at each location in terms of operational capabilities, capacity, dimensions, and meet the following minimum requirements:
A. Energy Efficiency
All equipment shall meet or exceed current DOE minimum efficiency standards and comply with ASHRAE Standard 90.1 (current edition).
B. Capacity
Equipment shall be properly sized based on Manual J load calculations (or equivalent approved methodology) to adequately serve the conditioned space.
C. Quality Standards
All equipment shall be new, current production models from manufacturers with established distribution and service networks. Equipment shall carry standard manufacturer warranties.
D. Refrigerants
All systems shall utilize environmentally responsible refrigerants in compliance with current EPA regulations. R-454B or other approved refrigerants shall be used as appropriate for the equipment type.
E. Electrical Requirements
All equipment shall be compatible with existing electrical service at each location or Contractor shall include necessary electrical service upgrades in bid price.
F. Warranty
All parts and equipment must include a 10 -year warranty, with 1 -year warranty on labor 2) Installation Locations
The tables below list the seven (7) locations where the new HVAC units shall be installed, along with details on the existing equipment. Basic site plans are included as Attachment C, Site Plans. Due to security clearance requirements for work performed at the Police Department (Location 1), the Contractor, its employees, subcontractors, subconsultants, suppliers, and any of their respective employees or agents who will perform work at this location shall be fingerprinted through the City’s Police Department via LiveScan. Clearance must be obtained and verification of eligibility to work at this location must be received by the City for each individual prior to the commencement of work. All costs associated with LiveScan fingerprinting shall be the sole responsibility of the Contractor.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
A. Location 1: Police Department
The units being replaced are approximately 20 years old with 24-hour operation. The units serve various locations in the building including dispatch, dispatch/server room backup, briefing room, and Administration area. All units are roof mounted and accessible through a ladder access in the northeast area of the building. Details on each existing unit at this location can be seen in Table
1. Table 1: Location 1, Police Department
Qty ID Brand Type Model Approximate
Capacity (BTUs)
1 Unit 5 Carrier 5-ton Single-packaged
roof top unit 48HJD005-551 60,000
1 Unit 7 Carrier 7.5-ton Single-packaged
roof top unit 48HJD008-541 90,000
1 Unit 11 Carrier 5-ton Single-packaged
roof top unit 48HJD005-551 60,000
1 Unit 17 Carrier 7.5-ton Single-packaged
roof top unit 48HJD008-541 90,000
B. Location 2: Municipal Golf Course
The units being replaced are approximately 30 years old and are located in the mechanical/electrical room on the north side of building. Each unit serves the lobby and banquet area of the buildings space.
Please note that each air handler and condenser/compressor count as one unit at this location.
These units are accessible from the north side of building at ground level, and each air handler distributes air to the lobby and banquet area. The associated 2, 10-ton compressors for each air handler are located at ground level on the exterior outside the mechanical room. Details on each existing unit at this location can be seen in Table 2.
Table 2: Location 2, Municipal Golf Course
Qty ID Brand Type Model
Approximate
Capacity
(BTUs)
2 F-4A
&
F-4B
Day & Night Double SplitSystem
Air handlers
with
Condensers/Co
mpressors
Air handler: 394J060080
(Propane)
162,000
CU-4A
&
CU-4B
Day & Night Condensing Unit:
566C135
(Electric)
120,000
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
C. Location 3: Fire Station #57
The unit being replaced is approximately 20 years old and is located in a separate mechanical room on the south side of the station. This unit serves the office space. Please note that the condenser and furnace count as one unit at this location.
This unit is accessible at ground level from parking lot, and the air handler distributes air to offices and lobby. The associated compressor for air handler is located at ground level on the exterior near the mechanical room. Through an internal review of the air handlers and compressor in operation it has been determined that replacement is required due to the unit being well past the estimated useful life of fifteen years, in addition to performance issues experienced recently. Details on the existing unit at this location can be seen in Table 3.
Table 3: Fire Station #57
Qty ID Brand Type Model Approximate
Capacity (BTUs)
1 Unit
#2
Carrier/
Evcon
5-ton Split-system air
handler
Condenser24ABR360A560
FurnaceMC60D3XH1H
60,000
3) Removal of Existing HVAC Units
The Contractor shall completely remove all existing HVAC equipment at each of the three (3) locations, including but not limited to:
Rooftop units (RTUs), split systems, or packaged units as applicable Condensing units and evaporator coils
Air handling units
Existing thermostats and control devices
Obsolete or damaged ductwork sections requiring replacement Electrical disconnects and associated wiring that will not be reused Mounting brackets, curbs, and support structures that are not compatible with new equipment
Refrigerant lines and associated insulation
Seal any roof penetrations not being used, with approved method All refrigerant removal shall be performed by EPA-certified technicians in accordance with Section 608 of the Clean Air Act and EPA regulations 40 CFR Part 82. The Contractor shall properly recover, recycle, or reclaim all refrigerants from existing systems using certified recovery equipment. The Contractor shall maintain records of refrigerant recovery and provide documentation to the City upon completion, including refrigerant type, quantity recovered, and disposal/recycling method.
The Contractor shall dispose of all removed equipment, materials, and debris in accordance with all applicable federal, state, and local environmental regulations. The Contractor shall make reasonable efforts to recycle materials where feasible, including metals, copper, and other recyclable components.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
All hazardous materials shall be disposed of in accordance with applicable regulations, and the Contractor shall provide documentation of proper disposal.
During removal operations, the Contractor shall protect existing building, building components, finishes, landscaping, and adjacent equipment from damage. Any damage caused by the Contractor's operations shall be repaired or replaced at the Contractor's expense to the City's satisfaction at no additional cost. 4) Installation Requirements
Contractor shall install all HVAC units in accordance with manufacturer specifications and installation instructions. Contractor shall leave all work areas in a clean and orderly condition, removing all debris, packaging materials, and equipment from the premises. Installation shall include, but not be limited to:
A. Mechanical Installation:
Mounting of outdoor condensing units on appropriate pads or stands with vibration isolation Installation of indoor air handling units or furnaces with proper clearances for service access Installation of evaporator coils with proper drainage provisions Connection of refrigerant lines with proper insulation and protection Pressure testing of refrigerant lines to manufacturer specifications Evacuation of refrigerant lines to 500 microns or better Charging of system with proper refrigerant type and quantity Installation or modification of ductwork as required for proper airflow and distribution Sealing of all duct connections with mastic or approved sealant (tape not acceptable for permanent connections)
Insulation of all ductwork in unconditioned spaces to minimum R-6 value Installation of condensate drain lines with proper pitch and termination Installation of condensate drain pans with overflow protection where required by code B. Electrical Installation:
Installation of properly sized disconnects at equipment locations Installation of all required electrical wiring in accordance with the NEC Connection of all electrical components including compressors, fans, controls, and accessories Verification of proper voltage, amperage, and phasing at all equipment C. Controls and Accessories:
Installation of all required safety controls including high/low pressure switches, freeze stats, and limit switches
Installation of air filtration media with minimum efficiency reporting value (MERV) 8 rating Installation of all required accessories including drain line traps, safety switches, and service valves
Location 2, Madera Municipal Golf Course only - Installation of new programmable digital thermostats with minimum 7-day programming capability
Location 1, Police Department and Location 3, Fire Station 57 - must be controlled by the City’s existing DISTECH smart stat controlled by Enysion a Tridium Energy Management System (EMS) and continue to function as it currently operates.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
5) Testing and Commissioning
Upon completion of installation at each location, the Contractor shall perform comprehensive testing and commissioning of each HVAC system, including but not limited to:
Verification of proper refrigerant charge using superheat/subcooling method Measurement and documentation of supply and return air temperatures at all registers Measurement and documentation of airflow cubic feet per minute (CFM) at all supply registers
Verification of proper thermostat operation in all modes (heating, cooling, fan) Verification of proper condensate drainage
Verification of proper electrical voltage and amperage at all components Verification of proper safety control operation
Sound level testing to ensure compliance with manufacturer specifications Satisfactory demonstration of system operation to the City’s representative The Contractor shall provide written documentation of all test results and measurements for each system, signed by the installing technician.
6) Training and Documentation
Upon completion and acceptance of all installations, the Contractor shall provide on-site training to designated City maintenance personnel. Training shall include system operation, thermostat programming, filter replacement procedures, basic troubleshooting, and maintenance requirements.
Training shall be scheduled at a mutually agreeable time and shall be of sufficient duration to train City staff on maintaining three (3) different HVAC unit systems.
The Contractor shall provide the following documentation for each installed system:
Complete equipment submittals including specifications and installation manuals Operation and maintenance manuals
Warranty documentation with registration information
As-built drawings showing equipment locations and electrical connections Refrigerant recovery and disposal documentation
Copies of all permits and inspection approvals
Test and balance reports
Commissioning reports with all test measurements
Thermostat programming instructions and user guides
All documentation shall be provided electronic format (PDF on USB drive). 7) Project Schedule and Timeline
The Contractor shall submit with their bid a proposed project schedule identifying anticipated equipment lead times and the estimated number of calendar days required to complete the work following issuance of the Notice to Proceed (NTP). The proposed schedule shall be subject to City approval and will be incorporated into the Contract. The Contractor shall coordinate installation schedules with facility managers at each location to minimize disruption to City operations.
Installation work may be required to occur during evenings, weekends, or other non-business hours IFB 202526-18 Replace 7 HVAC Units, 3 Locations
at certain locations to avoid operational conflicts. Any premium labor costs associated with afterhours work shall be included in the base bid price.
The Contractor shall provide a minimum of five (5) business days advance notice to the facility manager at each location prior to commencing work at that site. The Contractor shall also provide at least twenty-four (24) hours advance notice of any required utility shutdowns or service interruptions.
Location 2, Madera Municipal Golf Course only – work must be scheduled around any facility rentals/use previously scheduled. The Contractor shall coordinate work for this, and all other locations, with the City’s Electrical Facilities Manager or their designee.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Bidder Checklist
SUBMIT THIS BIDDER’S CHECKLIST WITH YOUR BID PROPOSAL. Bidders shall complete and submit all documents marked with an “X” in the “REQUIRED WITH BID SUBMITTAL” column for bids to be considered responsive. If any Bidder makes any alteration, strike-through, or otherwise deviates from any of the bid forms provided herein or makes any qualifications of any of the required bid forms in separate documents submitted with the Contractor’s Bid Proposal, the Bid Proposal may be considered non-responsive.
REQUIRED WITH ELECTRONIC BID SUBMITTAL
[X] 1. BIDDER CHECKLIST (THIS PAGE)
[X] 2. BID PROPOSAL FORM
[X] 3. BID SCHEDULE
[X] 4. PROPOSED EQUIPMENT DETAIL
[X] 5. PROPOSED PROJECT SCHEDULE
[X] 6. BID AUTHORIZATION
[X] 7. PROPOSED EQUIPMENT MANUFACTURER’S SPECIFICATION SHEETS [X] 8. WARRANTY DOCUMENTATION – Complete warranty documentation of proposed equipment. [X] 9. CERTIFICATION (Comptroller General’s List)
[X] 10. SUBCONTRACTOR LISTING
[X] 11. DISCLOSURE OF CONFLICT-OF-INTEREST FORM
[X] 12. NONCOLLUSION AFFIDAVIT
[X] 13. PUBLIC CONTRACT CODE
[X] 14. BID DEPOSIT (ELECTRONIC SCANNED COPY) attached to front of Proposal in the form of:
[ ] Certified Check [ ] Bidder’s Bond (submitted on form in this IFB) [ ] Cashier’s Check [ ] Irrevocable Letter of Credit
[ ] Certificate of Deposit
[X] 15. ADDENDA – Signature page of all Addenda issued
SUBMIT NO SOONER THAN ELECTRONIC BID SUBMITTAL DATE AND TIME, AND NO LATER THAN 4:00 P.M. ON THE 3RD BUSINESS DAY AFTER BID OPENING:
[X] 16. COMPLETE BID AND ALL REQUIRED FORMS AS UPLOADED TO PLANETBIDS (HARD COPY ORIGINALS) delivered to:
City of Madera, ATTN: Jennifer Stickman
205 East 4th Street
Madera, Ca 93637
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Bid Proposal Form
IFB 202526-18 Replace Heating, Ventilation, and Air Conditioning (HVAC) Units, Various Locations Bid proposal of ____________________________ (hereinafter called “BIDDER”), organized and existing under the laws of the State of _________________, doing business as (an individual), or (a partnership), or (a corporation), to the City of Madera (hereinafter called “OWNER”):
In compliance with your advertisement for Bids, BIDDER hereby proposes to provide parts, materials, travel, freight, and labor to be included in the price for the proposed equipment, for “IFB 202526-18 Replace Heating, Ventilation, and Air Conditioning (HVAC) Units, Various Locations” in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID, each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.
BIDDER hereby agrees to commence work under this Contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT within the timeframes established in the Cityapproved Project Schedule incorporated into the contract (Contract Time).
BIDDER further agrees to pay the City, as liquidated damages, the sum of $500.00 for each consecutive calendar day the Project remains incomplete beyond the Contract Time, as established by the approved Project Schedule.
BIDDER acknowledges receipt of the following ADDENDA:
No. ______, dated ____________________, 2026
No. ______, dated ____________________, 2026
No. ______, dated ____________________, 2026
The undersigned, as BIDDER, declares that the only persons, or parties interested in this bid proposal as principals are those named herein; that this bid proposal is made without collusion with any other person, firm or corporation; that the BIDDER has carefully examined the location of the proposed work, the annexed proposed form of contract, and the plan therein referred to; and he proposes and agrees if this bid proposal is accepted, that the BIDDER will contract with the City of Madera to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed and according to the requirements of the OWNER as therein set forth, and that he will take in full payment therefor the following prices, to wit:
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Bid Schedule
The following Bid Schedule lists the items necessary to provide the requested equipment. Bidder will fully complete the schedule including the total price of each line item.
Bid Schedule A
Item Description UOM Total Amount
1 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL four (4) existing HVAC units, and FURNISH and INSTALL four (4) HVAC units per specifications of IFB 202526-18 at the Madera Police Department
LS $
2 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL two (2) existing HVAC units, and FURNISH and
INSTALL two (2) HVAC units per specifications of IFB 202526-18 at the Madera Municipal Golf Course
LS $
3 All labor, parts, materials, supplies, tools, equipment, vehicles, travel, warranties, manuals, and incidentals necessary to UNINSTALL one (1) existing HVAC unit, and FURNISH and
INSTALL one (1) HVAC unit per specifications of IFB 202526-18 at the Madera Fire Station #57
LS $
TOTAL: $ ____________________________________________
Total Amount of Bid (in words) is _____________________________ Dollars and _________ Cents.
In case of discrepancy between words and figures, the words shall prevail.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Proposed Equipment Detail
Complete this section to provide details on the proposed equipment even if it is the same as the existing equipment that the City currently has in place. This form, along with the manufacturer’s specification sheet for each proposed unit, and complete warranty documentation for proposed equipment must be included with bid submittal. Submittal of this information does not guarantee the City’s approval or acceptance of using proposed equipment.
PROPOSED MANUFACTURER, MAKE, & MODEL QUOTED IN BID SCHEDULE A Item Description
Proposed
Manufacturer
Proposed
Make
Proposed
Model
Specification
Sheet Included?
(Y/N)
1 Four (4) HVAC units per
specifications of IFB 202526-18 to be
installed by the Contractor at the
Madera Police Department
2 Two (2) HVAC units per
specifications of IFB 202526-18 to be
installed by the Contractor at the
Madera Municipal Golf Course
3 One (1) HVAC unit per specifications
of IFB 202526-18 to be installed by
the Contractor at the Madera Fire
Station #57
Bidder must include manufacturer's specification sheets and complete warranty documentation for each item described above with bid submittal. Specifications sheets must include, at a minimum, the following information:
Manufacturer name and model number
Cooling capacity (BTU/hr or tons)
Heating capacity (BTU/hr or kW)
Seasonal Energy Efficiency Ratio (SEER) rating (minimum 14 SEER for split systems) Energy Efficiency Ratio (EER) rating
Heating Seasonal Performance Factor (HSPF) rating (if heat pump) Annual Fuel Utilization Efficiency (AFUE) rating (if gas furnace) Electrical requirements (voltage, phase, amperage)
Sound ratings (dBA)
Physical dimensions and weight
Refrigerant type (must comply with current EPA regulations) Warranty information (parts and labor)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Proposed Project Schedule
Item Description
Estimated Lead Time
(Number of Calendar Days from Order Date)
1 Four (4) HVAC units per specifications of
IFB 202526-18 to be installed by the
Contractor at the Madera Police
Department
2 Two (2) HVAC units per specifications of
IFB 202526-18 to be installed by the
Contractor at the Madera Municipal Golf
Course
3 One (1) HVAC unit per specifications of IFB
202526-18 to be installed by the
Contractor at the Madera Fire Station #57
Location
Estimated Start
(Days from NTP)
Estimated Duration
(Calendar Days)
Estimated Completion
(Days from NTP)
1, Madera Police Department
2, Madera Municipal Golf Course
3, Madera Fire Station #57
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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The final bid amount shall include all costs associated with uninstalling and disposing of the existing HVAC units, and furnishing and installing the HVAC units specified herein, including mobilization, permits, disposal, equipment, parts, labor, delivery/freight, and warranties.
DATE
COMPANY NAME
STREET ADDRESS
CITY/STATE/ZIP
PHONE NUMBER
EMAIL
PERSON PREPARING BID
TITLE
SIGNATURE
CITY OF MADERA BUS. LIC. NO.
CA CONTRACTOR’S LIC. NO. & CLASS
Attest
(Seal if bid is by a corporation)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Certification
The Bidder certifies under penalty of perjury under the laws of the State of California that his/her business or the corporation is not listed on the Comptroller General's list of ineligible bidders/contractors.
The above Certification is part of the Bid Proposal. Signing this Bid Proposal on the signature page thereof shall also constitute signature of this Certification.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Subcontractor Listing
The following named subcontractors(s) will perform with labor, or otherwise render services to the general contractor in or about the construction of the work or improvement in an amount in excess of one-half of one percent of the total BID presented herewith or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent of the prime Contractor’s total BID. Use subcontractor’s business name style as registered with the License Board. Name, location, and description of work as REQUIRED by Section 4104 of the California Public Contract code.
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Subcontractor:
Business Address:
CSLB No. & Classification:
DIR No. & Classification:
Item No. or Description of Work:
Dollar Amount or Percentage of Total Bid:
Duplicate this form as necessary.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Disclosure of Conflict-of-Interest
YES* NO
1 Are you currently in litigation with the City of Madera or any of its agents?
2 Do you represent any firm, organization or person who is in litigation with the City of Madera?
3 Do you currently represent or perform work for any clients who do business with the City of Madera?
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Madera, or in a business which is in litigation with the City of Madera? 5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Madera employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.
Explanation:
Signature
(Name)
(Address)
(City, State ZIP)
Attach additional page(s) as necessary.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Noncollusion Affidavit
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of MADERA
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Bidder
Signature
Name
Title
Dated
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Public Contract Code
Public Contract Code Section 10285.1 Statement
In accordance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985) the Bidder hereby declares under penalty of perjury under the laws of the State of California that the Bidder has _____, has not _____ been convicted within the preceding three years of any offences referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any State or Federal antitrust law in connection with the bidding upon award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term “Bidder” is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note. The Bidder must place a check mark after “has” or “has not” in one of the blank spaces provided above. The above Statement is part of the bid proposal.
Public Contract Code Section 10162 Questionnaire
In accordance with the Public Contract Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire: Has the Bidder, any officer, or any employee of the Bidder who has a proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation.
Yes _____ No _____
If the answer is Yes, explain the circumstances in the following space.
Public Contract Code 10232 Statement
In accordance with Public Contract Section 10232, the Bidder, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court has been issued against the Bidder within the immediately preceding two (2) year period because of the Bidder’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the bid proposal. Signing this bid proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false Certification may subject the certifier to criminal prosecution.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
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Bid Bond
KNOWN ALL MEN BY THESE PRESENT, that we, the undersigned, ___________________________________ as Principal, and ___________________________ as Surety, are hereby held and firmly bound unto _____________________________ as Owner in the penal sum of ____________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.
Signed, this _____ day of ____________________, 2026. The condition of the above obligation is such that whereas the Principal has submitted to _____________________________ a certain bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the “Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations, IFB 202526-18”
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid.
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates, and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and said Surety does hereby waive notice of any such extension.
IFB 202526-18 Replace 7 HVAC Units, 3 Locations
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. (L.S.) By_____________________________________
Principal
Surety
By:
(Seal and Notarial Acknowledge of Surety)
IFB 202526-18 Replace 7 HVAC Units, 3 Locations