Agenda packet — Madera City Council, May 20, 2026 (part 3 of 3)

Payment Bond
KNOW ALL MEN BY THESE PRESENTS: that
____________________________________________________________ (Name of Contractor)
____________________________________________________________ (Address of Contractor)
a ____________________________, hereinafter called Principal, and (Corporation, Partnership or Individual)
____________________________________________________________ (Name of Surety)
____________________________________________________________ (Address of Surety)
hereinafter call Surety, are held and firmly bound unto ____________________________________________________________ (Name of Owner)
____________________________________________________________ (Address of Owner)
hereinafter called OWNER, in the penal sum of __
______________ Dollars, ($____________) in lawful money of the United States, for the payment of which sum well and truly made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents, and also by the provisions of Part 2, Title 14, Chapter 2 of the California Code of Civil Procedure (Section 995.010, et seq.) and of Section 3247, et seq. of the California Civil Code.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the Owner, dated the __________ day of __________, 2026, a copy of which is hereto attached and made a part hereof for the construction of:
“Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations, IFB 202526-18”
NOW, THEREFORE, if the Principal shall willingly, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said Contract during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without notice to the surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such Contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, then this obligation shall be null and void: otherwise it shall remain in full force and effect.

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PROVIDED FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or to work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications.

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in ________ counterparts, each one of which shall be deemed an original, this the __________ day of ______________, 2026.

ATTEST:_____________________________
Principal
______________________ BY: _____________________________(s) (Principal) Secretary
(Seal)
_______________________ __________________________
(Witness as to Principal) (Address)
_______________________
ATTEST:
________________________ __________________________
(Surety) Secretary (Surety)
(SEAL)
____________________________ BY: _______________________ Witness as to Surety Attorney in Fact
___________________________ ____________________________ (Address) (Address)
___________________________ ____________________________ NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all partners shall execute Bond.

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Performance Bond
KNOW ALL MEN BY THESE PRESENTS: that
____________________________________________________________ (Name of Contractor)
____________________________________________________________ (Address of Contractor)
a ____________________________, hereinafter called Principal, and (Corporation, Partnership or Individual)
____________________________________________________________ (Name of Surety)
____________________________________________________________ (Address of Surety)
hereinafter call Surety, are held and firmly bound unto ____________________________________________________________ (Name of Owner)
____________________________________________________________ (Address of Owner)
hereinafter called OWNER, in the penal sum of __
______________ Dollars, ($____________) in lawful money of the United States, for the payment of which sum well and truly made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

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PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in ________ (number)
counterparts, each one of which shall be deemed an original, this the __________ day of ______________, 2026.

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Standard Specifications And Plans
The City’s Standard Specifications are hereby referred to and incorporated herein as though set forth in full. The Standard Specifications and Standard Drawings are available online at https://www.madera.gov/home/departments/engineering/standard-drawings/, and click on Specifications or Drawings. These online specifications and drawings are the most current, approved issue.

General and Special Conditions
General and Special conditions are hereby referred to and incorporated herein as though set forth in full.

The General and Special Conditions are available by clicking this link or copying and pasting it into your web browser: https://www.madera.gov/media/fo1dqprn/general-special-conditions-forconstruction.pdf.

Information for Bidders

1. Attention of Bidders is especially directed to the specifications which, in addition to the bid proposal and these instructions, are basis for evaluation and will be part of any contract with the successful bidder. Any deviations from the specifications in this notice shall be proper reason for rejection of all or any part of the bid proposal.

2. The City recognizes its policy of providing equal opportunity to all qualified persons and reaffirms its commitment that there shall be no discrimination against qualified applicants, or employees on the basis of race, gender, color, national origin, religion, age, disability, sexual orientation, or marital status.

The City is an equal opportunity employer. The City, as well as its recipients, subrecipients, and contractors, will not discriminate in employment practices based on race, color, religious creed, ancestry, national origin, age, sex (includes sexual harassment), pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality, homosexuality and bisexuality), medical condition (cancer and genetic characteristics), mental or physical disability (includes HIV and AIDS), political affiliation/opinion, Veteran's status, or request for family medical leave. The City is committed to ensuring that the work environment of City employees and the work environment of employees and volunteers of recipients, subrecipients, and contractors of the City are free from discrimination, harassment, and retaliation. All efforts to provide equal opportunity in employment practices will be made on the basis of merit, efficiency, and fitness consistent with civil service and merit system principles. Discrimination is prohibited in all aspects of the employment process.

The City, as well as recipients, subrecipients, and contractors, will not discriminate in the delivery of services or benefits based on the above identified bases.

3. The City reserves the right to reject or accept any or all bid proposals or parts thereof, and to accept or reject the alternatives individually or jointly, for any reason.

4. The City reserves the right to consider any minor deviations from the specifications and determine the acceptance or rejection of such deviation.

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5. The City reserves the right to modify this IFB at any time. In the event it becomes necessary to modify or revise the IFB, a written amendment or addenda issued by City’s Purchasing Division is the only method which should be relied on with respect to changes to the IFB.

Proposer is responsible for checking the City’s PlanetBids vendor portal prior to submitting a Proposal to determine if any amendments were made to the IFB. Documents, amendments, addenda, etc. will be posted to the City’s PlanetBids vendor portal at:
https://pbsystem.planetbids.com/portal/54016/portal-home.

Any questions related to this IFB shall be submitted through the City’s PlanetBids vendor portal no later than 5:00pm on April 8, 2026
No verbal requests or requests made in any other format will be accepted.

6. Bid proposals will be evaluated by the City. If a bid proposal is found to be incomplete or not in compliance with the format required, it will not be submitted for evaluation. During the evaluation process, the City may find it beneficial to request additional information. Bids will be compared on the basis of the grand total of BID SCHEDULE A. Award will be made to the lowest responsive, responsible bidder who can provide the equipment as specified herein.

7. Any bid proposal may be withdrawn at any time prior to the hour fixed for the opening, provided that a request in writing executed by the Bidder, or his/her duly authorized representative, for the withdrawal of such bid proposal is filed with Purchasing. The withdrawal of a bid proposal shall not prejudice the right of a Bidder to file a new bid proposal prior to the time and date set for the opening. After the expiration of the time and date for receipt of bid proposals, a bid proposal may not be withdrawn or altered.

8. Bidder is responsible for fully acquainting itself with the conditions of the project site (which may include more than one site), as well as those relating to the construction and labor of the project, to fully understand the facilities, difficulties, and restrictions which may impact the cost or effort required to complete the project.

9. The City reserves the right to seek supplementary information from any Bidder at any time after official bid proposal opening and before the award. Such information will be limited to clarification or amplification of information asked in the original bid proposal.

10. Issuance of the IFB and receipt of bid proposals does not commit the City to award an agreement.

The City reserves the right to postpone the IFB process for its own convenience, to accept or reject any or all bid proposals received in response to this IFB, to negotiate with other than the selected company should negotiations with the selected company be terminated, or to cancel any section of this IFB. The City also reserves the right to apportion the award among more than one company.

11. The successful Bidder shall enter into a formal agreement with City which will be very similar in content to the Attachment D, Sample Agreement which is provided for information purposes only and to help clarify City intent relevant to this IFB as well as general contract requirements of the City.

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12. Bidder and its subcontractors performing work under this contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses, and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.

13. Prior to beginning any work or delivering any equipment or material to be furnished under this bid proposal, the Bidder shall secure the appropriate Business License from the City of Madera.

Business license information may be obtained by calling (559) 661-5408.

Any Federal or State of California License/Certification required to provide the services will be required.

A Class C-20, Warm-Air Heating, Ventilating, and Air-Conditioning Contractor license will be required. Insurance documentation in accordance with the Insurance Requirements for Contractors will also be required.

14. Bidder’s Proprietary Information: Upon bid opening, all documents provided by the successful Bidder shall become public record. All documents provided by any Bidders, other than the successful Bidder, shall become public record in their entirety and subject to disclosure. This shall also include but is not limited to documents for projects for which all bid proposals are rejected and projects for which an award is not made for any reason. In the event that one or more bid proposals are returned to the bidding parties, it is the intent of the City that such documents shall not become public records of the City unless required by the California Public Records Act or other provisions of law.

15. It is the City's policy to encourage the purchase of supplies, services and equipment from vendors located within the boundaries of the City. Local vendors are sellers, vendors, suppliers, and contractors who maintain places of business located within the limits of the City and who have a current City of Madera business license. The local vendor outreach policy shall not apply to those Agreements where State or Federal law, or other laws or regulations preclude such a preference.

Contractors will, to the greatest extent feasible, attempt to incorporate local area businesses as subcontractors and suppliers. Contractors will, upon request, provide records showing the outreach efforts made to local businesses to demonstrate that they have made a reasonable effort to inform local businesses of the opportunity.

16. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Contract throughout.

Insurance Requirements for Contractors
Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.

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Minimum Scope and Limits of Insurance
Contractor shall maintain limits no less than:
 $2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01.

General liability policies shall be endorsed using ISO forms CG 20 10 and CG 20 37 to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.
 $2,000,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Automobile Liability policies shall be endorsed to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.
 Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Maintenance of Coverage
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, his agents, representatives, employees, subcontractors or subconsultants as specified in this Agreement.

Proof of Insurance
Contractor shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best’s Key Rating Guide.

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Contractor, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Contractor hereby waives its own right of IFB 202526-18 Replace 7 HVAC Units, 3 Locations

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recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

Enforcement of Contract Provisions (non estoppel)
Contractor acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Contractor maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Contractor.

Notice of Cancellation
Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.

Timely Notice of Claims
Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance
Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.

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Attachments
The following attachments are to be incorporated and included as part of the CONTRACT DOCUMENTS for IFB No. 202526-18 Replace Seven (7) Heating, Ventilation, and Air Conditioning (HVAC) Units at Three (3) Locations
 Attachment A, Existing Equipment Photos (4 Pages)
 Attachment B, Existing Equipment Specifications (137 Pages)  Attachment C, Site Plans (3 Pages)
 Attachment D, Sample Agreement (18 Pages)
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REPORT TO CITY COUNCIL
Approved by:
_________________________________
Harpiar Gandhi, Public Works Ops Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update on Sidewalk Improvements Program
RECOMMENDATION:

This item is informational only; therefore, no Council action is required SUMMARY:

Several years ago, the City launched a Sidewalk Repair Program to provide citywide maintenance and replacement of sidewalks, curb ramps, and related pedestrian infrastructure. The program was initially envisioned to focus on areas eligible for Community Development Block Grant (CDBG) funding, as that was the only funding source available at the time. Shortly thereafter, the City Council approved the use of additional funding sources, allowing the program to expand and provide sidewalk rehabilitation throughout the community.

The program addresses aging, damaged, and uneven surfaces to improve pedestrian safety, mobility, and overall accessibility. While the program includes ADA-related improvements, it is not exclusively limited to ADA compliance. Work performed under the program includes removal and replacement of damaged concrete, correction of uplifted or uneven surfaces, and installation or replacement of curb ramps, as needed.

Funding for the program is supported through a combination of Community Development Block Grant (CDBG) funds, General Fund, and Measure T. In accordance with Federal requirements, CDBG funding is utilized exclusively within eligible low- to moderate-income areas as defined by US Census Bureau guidelines. To ensure equitable service delivery across the community, the City utilizes other funding resources, such as General Funds or Measure T funding, to perform similar sidewalk repairs and improvements in all other areas of the City.

Council Meeting of: May 20, 2026
Agenda Number: ____
E-1_______

RETURN TO AGENDA
DISCUSSION:

The Sidewalk Repair Program includes both general maintenance and ADA-related improvements, such as:
 Repair and replacement of damaged sidewalks, curb ramps, and curb/gutter infrastructure
 Correction of uplifted or uneven concrete surfaces
 Installation or replacement of ADA-compliant curb ramps where needed The program is implemented citywide, with funding allocated as follows:
 CDBG Funds: Used in eligible low- to moderate-income areas identified through census data
 Measure T Funds and General Fund: Used to address sidewalk repairs and improvements in all other areas of the City
This approach allows the City to meet federal funding requirements while maintaining a consistent level of service across all neighborhoods.

Program Impact
Sidewalk improvements directly address hazardous conditions such as uplifted or uneven sidewalks, reducing trip hazards and improving overall pedestrian safety. The replacement of curb ramps enhances accessibility for individuals with mobility challenges and supports compliance with ADA standards where improvements are made.

Table 1 highlights the improvements in the last three fiscal years of the program.

Table 1: Sidewalk Replacement Program summary
Fiscal Year
Improvements
Linear feet of
sidewalk repairs
Linear feet of
curb repairs
ADA curb ramp
improvements
2023/24 9,752 116 1
2024/25 2,532 220 2
2025/26 (1) 981 316 4
Total 13,265 652 7
(1) Work in this fiscal year commenced in December. Additional staff were assigned to expedite construction.

Program work for the current fiscal year commenced in December, later than typical. The delayed start was due in part to staff issuing an Invitation for Bids (IFB) for asphalt-related services to evaluate potential cost efficiencies. Following bid review, it was determined that the pricing did not align with the City’s operational needs or cost expectations. On December 17, 2025, the City Council rejected the bids and directed staff to proceed with refining the approach.

As a result, the City continued its existing service delivery model, which has proven to be more cost-effective for this type of work. While this process delayed the start of field activities, it ensured that the program is being implemented in a fiscally prudent manner.

Accordingly, the amount of sidewalk linear footage completed to date is lower than in prior years at this point in the cycle. Staff anticipates that work will proceed at an accelerated pace and expects to expend most, if not all, of the allocated funds by the end of the fiscal year.

Additionally, beginning in FY 2024 and continuing to the present, the program expanded to include tree removal, based on severity of damage. This component carries a higher cost and has had a notable impact on available funding, as it consumes a significant portion of the program budget.

Through the use of CDBG funding in eligible low- to moderate-income areas and other funding resources citywide, the program ensures that infrastructure improvements are both targeted and equitable. This approach allows the City to prioritize underserved neighborhoods while maintaining consistent service levels across all areas. Collectively, these efforts improve connectivity to key destinations such as schools, parks, and commercial areas, contributing to a safer, more accessible, and well-maintained pedestrian network throughout the City.

FINANCIAL IMPACT:

As shown in Table 2, the program has been funded through a combination of CDBG, General Fund, and Measure T. For the current fiscal year, the City has allocated approximately $230,000 in CDBG funding and $102,000 in Measure T funds.

CDBG funds are restricted to eligible low- to moderate-income areas in compliance with federal requirements, while other funding sources provide flexibility to address sidewalk repairs citywide. No additional appropriation is requested at this time.

Table 2: Sidewalk Replacement Program funding
Fiscal Year Funding Source
CDBG Funding General Fund Other funding
2023/24 $288,241
2024/25 $211,759 $50,000
2025/26 (1) $230,000 $102,000
Total $730,000 $50,000 $102,00
(1) Work in this fiscal year commenced in December.

Additional staff were assigned to expedite construction.

ALTERNATIVES:

None, as this is intended for informational purposes only.

ATTACHMENTS:

1. Photos of improvements
Attachment 1: Sample Photos
Residential Repairs – CDBG Funded
Sidewalks with > 3/4” vertical displacement can qualify for repair.

Replacement of walkways at Town and Country Park
Raised Sidewalks
J
·t

Completed residential sidewalks

ADA Ramps
----
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- -- -- _, ~ -' - -.......... ~ - ~ ---... - - - - - -' _, ~ - - - - - - - ~ - - ~ ~ - ____ - - -.._.......,...,._,_, .... ... - --__ -' - - - ~ ~ ~ - - - .... - - V - ~ - - _, ~ ~
Madera City Council Meeting
May 20, 2026
Agenda Item E-2
E-2 Selecting Recipients for June Proclamations
Recommendation: Request for Council’s Selection of
Recipients for the Proclamation
Recognizing Juneteenth Day and a
Proclamation Recognizing PRIDE Month
(Report by Alicia Gonzales)
There is no written report for this item.

RETURN TO AGENDA

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 20, 2026
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Vacant Positions in Fiscal Year (FY) 2026/27 Proposed Budget as of May 11, 2026 RECOMMENDATION:

This is an informational report providing a point-in-time vacancy count in compliance with Government Code (GC) Section 3502.3
SUMMARY:

The City of Madera’s (City’s) workforce is in continuous flux. The City Council (Council) receives a monthly Personnel Activity Report in the published agenda packet that details individual position/employee movement within the organization. Pursuant to GC §3502.3, a public agency shall present the status of vacancies and recruitment and retention efforts during a public hearing before the Council at least once per fiscal year prior to budget adoption. While the FY 2026/27 Proposed Budget remains in development, staff is providing a point-in-time vacancy count to comply with the GC provisions. Table 1 summarizes current vacant positions by bargaining unit included in the FY 2026/27 Proposed Budget as of May 11, 2026; the date this report was prepared. It should be noted that the final Proposed Budget may vary. Staff will provide an update to Council on any changes when the budget is presented for Council’s consideration.

Table 1: Vacant Full Time Positions included in FY 2026/27 Proposed Budget as of 5/11/26 Bargaining Unit/Employee Group Total Positions Vacant Positions Vacancy Rate General Bargaining Unit 109 7 6.4%
Madera Police Officers’ Association 90 10 11.1%
Mid Management Employee Group 44 6 13.6%
Law Enforcement Mid Management 6 0 -
Management 10 0 -
Executive Reports 2 0 -
E-3

RETURN TO AGENDA
DISCUSSION:

Each year during the preparation of the Proposed Budget for the following fiscal year, staff evaluates existing vacant positions for salary and benefit costing in the new budget. The City Manager recommends to the Council allocated positions within the Proposed Budget. The authorization provided by Council during budget adoption governs which positions may be filled to provide services during the applicable fiscal year. Similar to appropriated funds in an operating budget, staff cannot exceed the approved positions within an operating budget. Positions may be underfilled, i.e. filled with a lower classification than originally requested, or remain unfilled at the City Manager’s discretion pursuant to the City’s Municipal Code and Personnel Rules & Regulations.

On any given day there may be changes in the City’s workforce. These changes are noted on a monthly basisin the Personnel Activity Report included in the Council’s published agenda packet.

When preparing the personnel cost projection for the upcoming fiscal year to be included in the Proposed Budget, staff evaluates any known or planned separations, any hires in-process that have completed pre-employment processes, and then projects vacant positions for those that are still intended to be filled with personnel based on where the vacant position is in the recruitment lifecycle. The current FY 2026/27 Proposed Budget includes the following positions as vacant positions; however, as noted in Table 2, some positions are anticipated to be filled before the fiscal year begins on July 1. Because candidates for these positions have not completed all pre-hire processes, they are included as vacant.

Table 2: Vacant Positions included in FY 2026/27 Proposed Budget as of 5/11/26 Position Department Current Recruitment Status
Mechanic I Finance Accepting applications
Code Enforcement Officer I Police Accepting applications Animal Control Officer Police Accepting applications
Public Works Equipment
Operator (2)
Public Works Application period closed; exam scheduled
Water System Worker I Public Works Eligibility List exhausted; re-opening for new applications
Wastewater Treatment Plant
Operator-in-Training
Public Works Requisition pending to fill position
Public Safety Dispatcher I Police Application period closed; exam scheduled Public Safety Dispatcher II (2) Police Eligibility List certified; department background process
Police Officer Trainee (6) Police Eligibility List certified; department background process
Police Officer II Police Accepting applications
Accountant I Finance Eligibility List certified; department background process
Program Manager – Grants Finance Eligibility List certified; department background process
Table 2: Vacant Positions included in FY 2026/27 Proposed Budget as of 5/11/26, continued Position Department Current Recruitment Status
Code Enforcement
Supervisor
Police Accepting applications
Senior Civil Engineer Engineering Eligibility List certified; department background process
Deputy City Engineer (2) Engineering Eligibility List certified; department background process
Due to sustained vacancies in the Police and Engineering Departments, Council recently approved a Hiring Bonus Policy and adjusted base salaries for the identified positions as well as related positions. There are no other sustained vacancies at this time other than those already discussed in the March 18, 2026, report for which Council already took corrective action to support recruitment and retention efforts.

FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. The specific staffing plan and final list of budgeted positions will be included in the FY 2026/27 Proposed Budget when presented for Council’s consideration.

ALTERNATIVES:

This report is for informational purposes. Council may provide direction to staff regarding positions to include or exclude from the FY 2026/27 Proposed Budget at this time or reserve such direction for presentation of the Proposed Budget.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 20, 2026
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Presentation of Capital Improvement Program (CIP) for Fiscal Year (FY) 2026/27 to FY 2030/31 RECOMMENDATION:

1. Adopt a minute order accepting the proposed projects in the City’s Draft Capital Improvement Program (CIP) for Fiscal Year (FY) 2026/27 to FY 2030/31

2. Authorize the City Engineer to submit the draft 5-year CIP for FY 2026/27 to FY 2030/31 to the Planning Commission for determination of conformity with the General Plan SUMMARY:

Preparation and approval of the CIP is an annual process. The CIP for FY 2026/27 to FY 2030/31:
 Lists the proposed projects for planning and funding of design, right of way costs, and construction
 Updates the status of proposed projects to be funded in the four years after FY 2026/27  The CIP must be submitted to the Planning Commission for determination of conformity of those projects not previously conformed with the City’s General Plan pursuant to Government Code Section 65401
 The projects in FY 2026/27 are included in the City’s FY 2026/27 Budget DISCUSSION:

The CIP is a planning document for capital improvement projects that covers a rolling five-year period. Critical projects are identified and defined so that resources can be assigned to implement the projects. The CIP also provides a comprehensive presentation of all funding sources that support capital projects and many of the operational programs supported by these same funding sources.

E-4

RETURN TO AGENDA
PROJECT SELECTION PROCESS:

Projects are included in the CIP for a variety of reasons. Some of the more common include:
 They are identified along with targeted completion dates in adopted master plans and technical studies
 They are necessary to support City growth
 They are developed from Community input to City Council (Council) or staff.

The CIP will generally focus on those projects where funding is available or anticipated to be so within the five-year window. Because there is a perennial need for more capital improvements than can be funded, not all potential projects are included in years beyond the next fiscal year in the CIP unless there is a reasonable assumption that funding will be identified. Funding source limitations play a significant role in determining which projects can be constructed and the projected construction timeline.

Most sources, whether Federal, State, or local grants and/or local development impact fees, can only be used for projects meeting certain criteria. Prioritization of many projects is therefore impacted by their respective funding sources.

PROJECT PRIORITIZING PROCESS:

Updating the CIP is a fluid process that ties closely to related funding sources and staff resources.

The prioritization of projects is based on Council direction and shared departmental feedback of projects from Engineering, Public Works, Parks & Community Services, Transit, Grants, Fire & Police Departments, and Airport.

Project delivery is also influenced by funding deadlines, unexpected or unforeseen circumstances within specific projects or other demands created by other planned or unplanned projects. As an example, City project managers may be designing a road or street improvement when their services are needed to complete grant applications, address an emergency repair, or to accommodate the continuing uptick in private development activity. Occasionally, a project may be delayed to accommodate other CIP projects in the same vicinity.  On-call consultant progress
On May 17, 2022, Council granted staff the ability to hire pre-approved consultants on an on-call basis, removing the need to go through the lengthy RFP process for certain types of work. In October of 2025, Council approved the first of two allowable extensions to the on-call program.

To date, 37 task orders for various engineering services have been processed that benefit not only Engineering Department but Parks, Public Works, and Transit as well.

FY 2025/26 CIP ACTIVITY SUMMARY:

FY 2025/26 continued the positive trend for project delivery with over $27,000,000 spent or encumbered through June 2026 on 46 projects across the Engineering, Transit, Parks and Public Works Departments.

The largest area of focus in the last couple of years has been advancing sewer and water projects.

This effort was driven by not only an aging sewer and water system, but deadlines placed on the $23,000,000 in American Rescue Plan Act (ARPA) funds awarded to the City. Per the ARPA guidelines, all previously encumbered funds were required to have been spent by the end of 2026. At present, all ARPA funds have been expended and drawn down, meaning the City has fulfilled all of its obligations under ARPA guidelines. This past year, as evidenced by Table 1 presenting the 13 projects awarded for construction, project delivery covered multiple facilities.

Table 1: Projects Awarded for Construction in FY 2025/26 Project # Description Project Type
PK-00067 James Taubert Park Park
PK-00071 Town & Country Connectivity Project Park
PK-00081 CDBG Park & Rec Facilities Paving Project Public Facilities R-000081 2022-23 City Streets 3R & ADA Project Road
TS-00023 HOPYQ Intersection Improvements Traffic Signal TS-00024 Cleveland/Granada Traffic Signal
TS-00032 D Street/South Street Traffic Signal
R-000037 Raymond Road Shoulder Paving Shoulder Paving
R-000060 Storey Road Shoulder Paving Shoulder Paving
Trans-01 Madera Transit Center – Canopy Addition Transit W-000043 SR145 Water Main Replacements Water
W-GW-001 New Well 37 Water
R-000097 Clinton Avenue Water & Sewer Improvements Water/Sewer FY 2026/27 DISCUSSION:

Approximately $113,000,000 in Capital Project expenditures are projected for the FY 2026/27 CIP. This is largely due to funded projects rolling over from previous years. Most of the identified projects are advancing according to schedule and have been discussed in previous year’s CIP presentations.

Table 2 on the following page contains a list of projects anticipated to go to construction in FY 2026/27.

Table 2: Carryover Projects Anticipated for Construction in FY 2026/27 Project # Description Project Type
B-000004 Rehab/Repair of 3 Bridges Bridges
R-000057 Lake-Fourth-Central Intersection Roads
R-000058 Schnoor Ave Sidewalk-Sunset to River Sidewalks R-000067 Pecan Ave Shoulder Paving Sidewalks
R-000079 RMRA Seals/Overlays 2021-22 Roads
R-000080 RMRA Seals/Overlays 2022-23 Roads
R-000093 Washington School Sidewalks CMAQ Sidewalks
R-000094 Sidewalk Improvements Var Locations Sidewalks
R-000098 RMRA Seals/Overlays 2023-24 Roads
R-000099 FY24 Street Rehab And Recon Project Roads
R-000100 Clinton Street Ped Facilities Sidewalks
R-000101 D St / Clark St Ped Facilities Sidewalks
R-000102 Howard & Granada Ped Facilities Sidewalks
R-000104 RMRA Seals/Overlays 2024-25 Roads
R-000106 Pine Street Sidewalk Improvements Sidewalks
R-000108 RMRA Seals/Overlays 2025-26 Roads
SS-00008 2018 Sewer Manhole Project Sewer
SS-00009 2018 Sewer Repairs Sewer
SS-00010 Airport Lift Station Pumps Replacement Sewer
SS-00011 Mainberry Sewer, Howard to Sunset Sewer
SS-00012 Doubletree Sewer, Westberry to Liberty Sewer
SS-00014 Ave 13 Sewer Trunk Main Rehab – Phase 3 Sewer
SS-00015 Sewer Lift Station R&R Sewer
Trans-10 AHSC Transit Developments Transit
TS-00036 Ellis & Country Club Improvements Roads
W-000004 Water Main Upgrades - Locations 13-23 Water
W-000009 Gateway-Riverside River Crossing Water
W-000032 2018-19 New Water Meter Installations Water
W-000033 Residential AMR Water Meter Replacements Water W-000039 2022 Year 2 Pipeline Replacements Water
W-000040 2021 Year 1 Pipeline Replacements Water
W-000041 2021 Leak Detection CIP Water
W-T-0001 Water Storage Tank Installation Water
Caltrans opened bids for the State Route 145 CAPM and Road Diet Project on January 13, 2026.

Cal Valley Construction, Inc. submitted the lowest bid at $18,118,019.50 which was $3 million less than the Engineer’s Estimate. The project was formally awarded to Cal Valley on March 17, 2026, and the contract approval is pending. Caltrans staff indicates work is tentatively scheduled to start in June. The 2026/27 CIP includes the City’s contribution for this FY of $2,448,698 toward the project.

FY 2026/27 NEW PROJECTS:

Table 3 below shows an overview of new projects, their costs, and the type of project they represent.

Table 3: New Projects Added to CIP
Project # Description Project Type FY 26/27 Costs
R-000109 RMRA Seals/Overlays 2026/27 Roads $1,864,293
R-000199 Future CIP Project per PMP ¹ Roads -
PK-00083 Rotary Park Basketball Courts Parks $195,650
PK-00084 Mexican-American & CASA Demo Parks $284,365
PK-00085 Rotary Horseshoe Pits Parks $51,000
PK-00086 Clinton Street Widening Parks $78,000
PK-00087 Centennial Park Pool Complex Parks $652,639
W-000199 Water R&R Projects ¹ Water -
SS-000199 Sewer R&R Projects ¹ Sewer -
Total $3,125,947
¹ These projects account for spending in future years. As such, there is no cost for the current FY. This is discussed in greater detail at the end of the “New Project Summaries” section below.

NEW PROJECT SUMMARIES:

To provide context for the projects listed in Table 3 above, a summary of each project is included on the following page.

ROAD PROJECTS:
 RMRA Seals/Overlays 2026/27 (Project R-000109)
Rehabilitation of several roads at various locations within the City, paid for with the 2026/27 allocation of the Road Maintenance Rehabilitation Account (RMRA).

PARKS PROJECTS:
 Rotary Park Basketball Courts (Project PK-00083)
Plan to construct two (2) basketball courts at Rotary Park, alongside the Zero Gravity Skatepark. Funding provided by Community Development Block Grant (CDBG).  Mexican American Center & CASA Building Demolition (Project PK-00084) Demolition of substandard structures where retrofit/refurbishing is not a cost-effective solution. Funding provided by CDBG.
 Rotary Park Horseshoe Pits (PK-00085)
Initial project development phase for expansion of the horseshoe facility. Funding provided by CDBG.
 Clinton Street Widening (PK-00086)
Widen Clinton Street adjacent to the undeveloped land between Tozer Street and Sunrise Rotary Sports Complex to provide paved parking for school and park events. Funding provided by CDBG.
 Centennial Park Pool Complex (Project PK-00087)
Centennial Pool Complex Deck & Facility Improvements project. The scope of work includes major rehabilitation/repair of the pool to restore it to operable condition.

Proposed funding provided by CDBG.

Also new this year is the inclusion of three “projects” that show expenses for future road, sewer and water expenses. These are not true projects in the traditional sense as there is no defined work included in either. Rather, these are used to account for future project needs to address depreciation of the system(s). In any given year, either of these projects may show a dollar amount that exceeds available funding. This merely serves to track expected maintenance projects relative to the level of funding available. Expenses will never exceed the amount of available funding; however, staff feel this is an important step to track what could eventually become deferred maintenance costs. The three projects were added in the Streets, Water and Sewer categories to capture proactive rehabilitation of the systems.  R-000199 – Future CIP Projects per Pavement Management Plan is anticipated at $4 million per year. These are in addition to growth in the Public Works Streets budget for enhanced in-house paving repairs and restoration
 S-000199 – Future Sewer R&R Projects (remove, replace or rehab) for $2 million per year  W-000199 – Future Water R&R (remove and replace) Projects at $3 million per year GENERAL PLAN CONFORMITY:

California Government Code 65401 requires a determination that the CIP is in conformance with the City's General Plan. This determination is made by the Planning Commission. Staff therefore recommends that Council direct that it be submitted to the Planning Commission.

FINANCIAL IMPACT:

Funding for CIP projects comes from a variety of sources. The projects do not typically rely on the General Fund. Section 3, Sources and uses, and Section 4, Funding Summary, of the Draft CIP for FY 2026/27 to 2030/31 list all the contributing sources. Each major category of improvements is associated with a different set of possible funding sources and several assumptions that include:
 Gas Tax and TDA (Transit Development Act) transportation funding sources remain steady  Measure T sunsets in 2027
 Measure T Renewal (Measure T2) starting in 2027
 Some Transportation funding sources can be allocated to eligible storm drainage improvements
Regardless of assumptions, staff continue to actively pursue grant and other funding opportunities for the City’s significant projects, such as the Avenue 13 Sewer Main Rehabilitation and the new Northeast Water Storage Tank Project.

ALTERNATIVES:

Given the breadth of the projects contained in the CIP, the number of possible alternatives is significant. Council has the authority to adjust all aspects of the project priorities and schedules.

ATTACHMENTS:

1. Draft Capital Improvement Program FY 2026/27 to 2030/31 Project List by Category

2. Draft Capital Improvement Program FY 2026/27 to 2030/31 Full Document (Web Link)

Attachment 1
Draft Capital Improvement Program FY 2026/27 to 2030/31 Project List by Category
26-27 through 30-31
Capital Improvement Plan
City of Madera
Projects by Category And Department
Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
Airport
Airport
AIR-0001 - T-Hangar Development
Phase 1 AIR-0001 1,071,000 1,071,000
AIR-0004 - Runway 12-30 Mill & Fill AIR-0004 140,000 140,000 AIR-0005 - Taxiway Mill & Fill AIR-0005 69,500 744,000 813,500 AIR-0009 - Reconstruct Hanger Rows 1 &
2 AIR-0009 387,428 1,837,000 2,224,428
Airport Total 140,000 387,428 1,906,500 1,815,000 0 4,248,928 Airport Total 140,000 387,428 1,906,500 1,815,000 0 4,248,928 Community Development
Public Facility
CD-00001 - City Hall Relocation &
Expansion
CD-00001 20,910,000 20,910,000
Public Facility Total 0 0 0 0 20,910,000 20,910,000
Community Development Total 0 0 0 0 20,910,000 20,910,000 Engineering
Administrative
Current Developer Reimbursements DEVREMCUR 1,192,641 571,620 71,695 1,835,956 Future Developer Reimbursements DEVREMFUTURE 2,813,054 2,813,054 ENG-000C - Traffic Warrants ENG-000C 25,000 25,000 25,000 25,000 25,000 125,000 ENG F - CIP Engineering ENG F 626,275 648,000 668,000 670,000 690,000 3,302,275 Eng S - LTF Fair Share Ave 17 Vicinity
Sr99
ENG S 524,296 524,296
R-000031 - Misc. Transportation
Projects/Planning R-000031 193,000 199,000 205,000 211,150 217,500 1,025,650 R-000041 - Concrete Projects - Share
Program
R-000041 0 20,000 20,000 20,000 20,000 80,000
S-000994 - WWTP Loan Repayment S-000994 49,000 49,000 49,000 49,000 49,000 245,000 S-000995 - Road 28 Sewer Loan
Repayment
S-000995 4,000 4,000 4,000 4,000 269,931 285,931
SS-00000 - Engineering Support for
Sewer Projects
SS-00000 25,000 25,000 25,000 25,000 25,000 125,000
W-000000 - Engineering Support for
Water Projects
W-000000 25,000 25,000 25,000 25,000 25,000 125,000
Administrative Total 2,139,916 4,379,674 1,092,695 1,029,150 1,845,727 10,487,162 Alleys
ALY-0004 - Alley Paving 2024 -
Northwest ALY-0004 718,500 718,500
ALY-0005 - Alley Paving 2024 -
Southwest ALY-0005 722,000 722,000
ALY-0006 - Alley Paving 2024 - Northeast ALY-0006 932,500 932,500 Alleys Total 2,373,000 0 0 0 0 2,373,000
Bike & Pedestrian Facilities
B-000005 - Granada Pedestrian Bridge B-000005 330,000 80,000 2,272,300 2,682,300 Produced Using Plan-It CIP Software Page 1 / 6 Friday, May 08, 2026 Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
PK-00048 - Tulare/Cleveland/Raymond
Bike Path PK-00048 30,000 315,000 345,000
PK-00056 - Bike/Ped Path, FRT-Cleveland
Ave
PK-00056 45,000 339,000 384,000
PK-00058 - FRT-Granada to MID, North
Bank PK-00058 21,000 70,000 330,000 421,000
R-000058 - Schnoor Ave SidewalkSunset to River
R-000058 593,750 593,750
R-000064 - ADA Walkability Sidewalks
Program
R-000064 80,000 80,000 80,000 80,000 80,000 400,000
R-000093 - Washington School
Sidewalks CMAQ R-000093 767,200 767,200
R-000094 - Sidewalk Improvements Var
Locations
R-000094 1,008,043 1,008,043
R-000100 - Clinton Street Ped Facilities R-000100 200,000 200,000 R-000101 - D St / Clark St Ped Facilities R-000101 230,000 230,000 R-000102 - Howard & Granada Ped
Facilities R-000102 260,000 260,000
R-000106 - Pine Street Sidewalk
Improvements
R-000106 551,000 551,000
Bike & Pedestrian Facilities Total 4,049,993 541,000 2,422,300 749,000 80,000 7,842,293 Bridges
B-000002 - Westberry Bridge
Construction
B-000002 119,826 475,000 19,205,500 19,800,326
B-000004 - Rehab/Repair of 3 Bridges B-000004 1,167,500 1,167,500 B-000006 - Clark Street Bridge
Replacement B-000006 500,000 4,385,000 4,885,000
Bridges Total 1,787,326 4,860,000 19,205,500 0 0 25,852,826 Plan/Report/Study
MUPUD-SD - Storm Drain Master Plan
Update MUPUD-SD 280,000 280,000
MUPUD-W - Water Master Plan Update MUPUD-W 350,000 350,000 R-000087 - Almond/Pine/Stadium Traffic
Study R-000087 87,450 87,450
R-000103 - Local Roadway Safety Plan
Development R-000103 433,150 433,150
R-000107 - RCE Grade Seperation Study R-000107 75,000 75,000 Plan/Report/Study Total 1,225,600 0 0 0 0 1,225,600
Sewer
S-000012 - Schnoor Ave Trunk Sewer
Rehab S-000012 130,000 1,080,000 1,210,000
S-000996 - Southeast Quad Sewer
Improvement
S-000996 455,000 455,000
S-000997 - Northeast Quad Sewer
Improvement
S-000997 208,602 208,602
S-000998 - Northwest Quad Sewer
Improvement
S-000998 352,000 352,000
SS-00006 - Fairgrounds Lift Station-VFD SS-00006 35,000 35,000 SS-00008 - 2018 Sewer Manhole Project SS-00008 130,000 130,000 SS-00009 - 2018 Sewer Repairs SS-00009 3,930,270 3,930,270 SS-00011 - Mainberry Sewer, Howard to
Sunset
SS-00011 850,000 850,000
Produced Using Plan-It CIP Software Page 2 / 6 Friday, May 08, 2026 Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
SS-00013 - Pecan Ave Parallel Sewer
Main
SS-00013 2,046,700 2,046,700
SS-00014 - Ave 13 Sewer Trunk Main
Rehab SS-00014 10,300,000 7,600,000 17,900,000
SS-000199 - SEWER R&R PROJECTS SS-000199 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 S-STDY-1 - Sewer System Assess/Rehab
Phase 2 S-STDY-1 140,563 140,563
S-STDY-2 - Sewer Asset Mgmt Software S-STDY-2 75,000 75,000 S-VI-002 - Sewer Main Video Inspection
Phase 2 S-VI-002 695,000 150,000 150,000 150,000 150,000 1,295,000 Sewer Total 16,285,833 12,876,700 2,150,000 2,150,000 3,165,602 36,628,135 Storm Drain
SD-13-PX - Retention Basin Land
Acquisition
SD-13-PX 70,000 40,000 40,000 150,000
SD-14-P11 - Granada Dr/Ave 12.5
Retention Basin
SD-14-P11 100,000 100,000
SD-00017 - G St Storm Drain
Improvements
SD-00017 170,000 1,361,500 1,531,500
SD-00018 - Sunset Avenue Pipeline SD-00018 287,500 3,162,800 3,450,300 SD-00019 - Lake Street Pipeline Clark to
Wessmith SD-00019 40,000 250,000 290,000
SD-00020 - Lake St Pipeline SD-00020 30,000 180,000 210,000 SD-00021 - Howard Road Storm Drain
Pipe
SD-00021 688,276 7,119,250 7,807,526
SD-000997 - NW Quad Storm Drain
Improvement
SD-000997 7,400,000 7,400,000
SD-000998 - SE Quad Storm Drain
Improvements
SD-000998 17,500,000 17,500,000
Storm Drain Total 1,145,776 10,392,050 640,000 1,361,500 24,900,000 38,439,326 Street 3R
ENG-000G - Pavement Management
Program (PMP)
ENG-000G 100,000 100,000 200,000
R-000079 - RMRA Seals/Overlays
2021-22
R-000079 1,724,768 1,724,768
R-000080 - RMRA Seals/Overlays
2022-23
R-000080 2,000,000 2,000,000
R-000098 - RMRA Seals/Overlays
2023-24
R-000098 1,595,479 1,595,479
R-000099 - FY24 Street Rehab And
Recon Project
R-000099 2,660,000 2,660,000
R-000104 - RMRA Seals/Overlays
2024-25
R-000104 1,620,000 1,620,000
R-000108 - RMRA Seals/Overlays
2025-26
R-000108 1,802,671 1,802,671
R-000109 RMRA Seals/Overlays 2026-27 R-000109 1,864,293 1,864,293 R-000199 - Future CIP Projects per
Pavement Management Plan R-000199 4,000,000 4,000,000 4,000,000 4,000,000 16,000,000 Street 3R Total 13,267,211 4,100,000 4,000,000 4,000,000 4,100,000 29,467,211 Streets
R-000010 - Olive Ave Widening-Gateway
to Knox
R-000010 390,000 6,664,000 1,000,000 8,054,000
R-000032 - UPPR Crossing/Street
Approaches R-000032 80,000 80,000 80,000 80,000 80,000 400,000 Produced Using Plan-It CIP Software Page 3 / 6 Friday, May 08, 2026 Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
R-000037 - Raymond Rd Shoulder-n/o
Cleveland R-000037 56,076 56,076
R-000046 - Lake St ImprovementsFourth to Cleveland R-000046 120,000 120,000 R-000050 - Pine St Reconstr-Howard to
Fourth St R-000050 60,000 60,000 1,180,000 1,300,000
R-000054 - Cleveland Ave WidenSchnoor to SR99 R-000054 130,000 500,000 400,000 7,050,000 8,080,000 R-000057 - Lake-Fourth-Central
Intersection
R-000057 3,521,000 3,521,000
R-000060 - Storey Rd Shoulder Paving R-000060 42,750 42,750 R-000067 - Pecan Ave Shoulder Paving R-000067 816,683 816,683 R-000082 - Almond Ave Extension - Pine
to Stadium R-000082 760,000 250,000 6,500,000 7,510,000 R-000096 - Caltrans Downtown Madera
CAPM Project
R-000096 2,500,000 2,500,000
Streets Total 8,356,509 7,554,000 9,160,000 7,130,000 200,000 32,400,509 Traffic Signal/Traffic Safety
R-000105 - ATP Safe Routes to Schools
Project
R-000105 1,290,000 6,466,000 7,756,000
TS-00022 - 4th St Traffic Signal
Interconnect
TS-00022 13,300 13,300
TS-00023 - HOPYQ Intersection Traffic
Signals TS-00023 38,000 38,000
TS-00024 - Cleveland/Granada Dr Traffic
Signal TS-00024 58,000 58,000
TS-00030 - Miscellaneous Traffic Safety
Items
TS-00030 20,000 30,000 30,000 40,000 40,000 160,000
TS-00032 - D St/South St Traffic Signal TS-00032 60,000 60,000 TS-00036 - Ellis & Country Club
Improvements
TS-00036 342,900 342,900
Traffic Signal/Traffic Safety Total 1,822,200 6,496,000 30,000 40,000 40,000 8,428,200 Water
W-000004 - Water Main Upgrades -
Locations 13-23
W-000004 1,817,750 1,817,750
W-000006 - H St-Water Main Upgrades W-000006 50,000 650,000 700,000 W-000008 - 10th St-Water Main
Upgrades W-000008 50,000 1,600,000 1,650,000
W-000009 - Gateway-Riverside River
Crossing
W-000009 455,000 455,000
W-000026 - Frank Bergon Water Tower W-000026 10,000 710,000 720,000 W-000032 - 2018-19 New Water Meter
Installations W-000032 647,500 647,500
W-000039 - 2022 Year 2 Pipeline
Replacements W-000039 3,407,000 3,407,000
W-000040 - 2021 Year 1 Pipeline
Replacements W-000040 2,400,000 2,400,000
W-000041 - 2021 Leak Detection CIP W-000041 248,000 248,000 W-000199 - Future Water R&R Projects W-000199 3,000,000 3,000,000 3,000,000 3,000,000 12,000,000 W-GW-001 - Water Well 37-Install Pump W-GW-001 65,000 65,000 W-GW-002 - Water Well 35-Ellis w/o
Chapin W-GW-002 150,000 2,850,000 3,000,000
W-GW-003 - Sienna Estates Water Well W-GW-003 550,000 2,550,000 3,100,000 Produced Using Plan-It CIP Software Page 4 / 6 Friday, May 08, 2026 Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
W-PSW-45 - Almond Ave Water Main,
Pine-Stadium W-PSW-45 88,000 188,000 276,000
W-STDY-2 - Water System Condition
Assess/Rehab W-STDY-2 296,000 296,000
W-STDY-3 - Water Asset Mgmt Software W-STDY-3 150,000 150,000 W-T-0001 - Water Storage Tank
Installation W-T-0001 35,815,000 2,530,000 38,345,000
Water Total 46,039,250 10,518,000 3,000,000 3,160,000 6,560,000 69,277,250 Engineering Total 98,492,614 61,717,424 41,700,495 19,619,650 40,891,329 262,421,512 Parks & Community Services
Bike & Pedestrian Facilities
PK-00001 - Ped/Bike Facilities PK-00001 50,000 100,000 25,000 175,000 Bike & Pedestrian Facilities Total 50,000 0 100,000 25,000 0 175,000 Parks
PK-00083 - Rotary Park Basketball
Courts
PK-00083 195,650 195,650
PK-00084 - Mexican American Center &
CASA Builduing Demolition PK-00084 284,365 284,365
PK-00085 - Rotary Park Horseshoe Pits PK-00085 51,000 51,000 PK-00086 - Clinton Street Widening PK-00086 78,000 78,000 PK-00087 - Centennial Park Pool
Complex PK-00087 652,639 652,639
Parks Total 1,261,654 0 0 0 0 1,261,654
Parks & Community Services Total 1,311,654 0 100,000 25,000 0 1,436,654 Public Works
Administrative
PWTRANS - Public Work Streets
Activities
PWTRANS 5,240,000 3,565,000 3,565,000 3,565,000 3,565,000 19,500,000 Administrative Total 5,240,000 3,565,000 3,565,000 3,565,000 3,565,000 19,500,000 Bridges
RM-00001 - Rtne Maint City Bridges
Fresno RVR
RM-00001 80,000 80,000 80,000 80,000 80,000 400,000
Bridges Total 80,000 80,000 80,000 80,000 80,000 400,000 Sewer
SS-00010 - Airport Lift Station Pumps
Replacement SS-00010 170,000 170,000
SS-00012 - Doubletree Sewer, Westberry
to Liberty SS-00012 90,000 90,000
SS-00015 - Sewer Lift Station R&R SS-00015 200,000 200,000 Sewer Total 460,000 0 0 0 0 460,000
Water
W-000029 - Downtown Valve
Replacement W-000029 390,000 390,000
W-000033 - Residential AMR Wtr Meter
Replacements W-000033 1,040,000 1,040,000 575,000 2,655,000 W-000036 - 4th/Gateway Line and Valve W-000036 80,000 990,000 1,070,000 W-000038 - Well 27 Rehabilitation W-000038 165,000 1,810,000 1,975,000 Water Total 1,675,000 3,840,000 575,000 0 0 6,090,000
WWTP
WWTP23-01 - WWTP Centrifuge Units WWTP23-01 226,000 1,040,000 1,266,000 Produced Using Plan-It CIP Software Page 5 / 6 Friday, May 08, 2026 Department
Category Project # 26-27 27-28 28-29 29-30 30-31 Total
WWTP23-02 - Headworks & Pipeline
CIPP Lining
WWTP23-02 1,200,000 1,200,000
WWTP23-03 - Sludge Belt Thickener WWTP23-03 640,000 640,000 WWTP23-04 - WWTP Perimeter Fencing WWTP23-04 348,000 348,000 WWTP24-01 - 2024 Improvement
Project
WWTP24-01 1,150,000 1,150,000
WWTP Total 3,216,000 1,040,000 0 348,000 0 4,604,000
Public Works Total 10,671,000 8,525,000 4,220,000 3,993,000 3,645,000 31,054,000 RDA Successor Agency
Streets
RDA-18-02 - Adell St Interconnect,
Kennedy & Adell RDA-18-02 265,000 265,000
Streets Total 0 265,000 0 0 0 265,000
Successor Agency (RDA)
RDA-16-01 - Adell St Utility Project RDA-16-01 50,000 1,735,000 1,785,000 RDA-16-07 - Adelaide Subdivision RDA-16-07 1,598,478 1,598,478 RDA-17-02 - Yosemite Lot Development RDA-17-02 550,970 550,970 Successor Agency (RDA) Total 50,000 2,285,970 1,598,478 0 0 3,934,448 RDA Successor Agency Total 50,000 2,550,970 1,598,478 0 0 4,199,448 Transit Program
Transit
Trans-10 - AHSC Transit Developments Trans-10 1,509,293 1,509,293 TRANS-11 - Transit Center Charging
Station Project
TRANS-11 60,000 526,000 586,000
TRANS-12 - Bus Shelter Relocation TRANS-12 434,600 434,600 Transit Total 2,003,893 526,000 0 0 0 2,529,893
Transit Program Total 2,003,893 526,000 0 0 0 2,529,893 GRAND TOTAL 112,669,161 73,706,822 49,525,473 25,452,650 65,446,329 326,800,435 Produced Using Plan-It CIP Software Page 6 / 6 Friday, May 08, 2026 Attachment 2
Draft Capital Improvement Program FY 2026/27 to 2030/31 Full Document (Web Link)
https://www.madera.gov/media/bzub5o5q/fy-2026-27-draft-capitalimprovement-plan.pdf

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 20, 2026
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Madera Municipal Golf Course Update 2026
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from City Council
SUMMARY:

The existing lease agreement between the City and Sierra Golf Management (SGM) for the operation and management of the Madera Municipal Golf Course was renewed on July 1, 2023, for a five-year term. The agreement is scheduled to expire on June 30, 2028.

As part of the agreement, the City committed to providing the City Council with a minimum of one formal annual update on the status of the golf course operations. This includes a review of the prior year’s performance (in this case, calendar year 2025) and an overview of new or planned developments for the upcoming year (2026). These updates are intended to ensure transparency, foster collaboration, and keep the Council and community informed about the condition, performance, and direction of the golf course.

In addition to the annual update, the agreement established a Golf Course Advisory Committee, which meets to discuss course operations, community feedback, and opportunities for improvement. The committee plays a key role in supporting ongoing communication between SGM, City staff, and stakeholders.

This report serves as the required annual update, providing Council with a summary of golf course activities, accomplishments, and planned enhancements in accordance with the terms of the management agreement.

E-5

RETURN TO AGENDA
DISCUSSION:

The following text in italics provides highlights as provided by SGM. 2025 – Golf Operations
As per the existing lease agreement, the Golf Course Advisory Committee continues to meet monthly to discuss ways of increasing the viability of the golf course and planning for the use of capital funds that will help to keep the course viable for not only now but the future as well.

The game of golf continues to gain in popularity on a national level. Locally, we see the same trends, and these are reflected in the [rounds played] below.  Rounds played in 2021: 35,188
 Rounds played in 2022: 34,955
 Rounds played in 2023: 36,068
 Rounds played in 2024: 39,046
 Rounds played in 2025: 44,953
This increase is beneficial to the City of Madera because rent is paid to the City in two forms:
 Monthly base rent
 Additional rent calculated per round
An increase in rounds played equals an increase in rent paid to the City of Madera. In 2025, we paid $16,244.25 more in rent than in 2024.

In late 2025, we performed an in-house demographic survey to find where our players come from by asking them to fill out a survey giving us their zip code. Below are the top 10 zip codes of the survey.
# Zip Code Description
1 93637 Madera, Parkwood, La Vina
2 93722 West Fresno
3 93720 NE Fresno, Fort Washington
4 93638 Madera Acres, Parksdale
5 93636 Madera Ranchos
6 93619 East Clovis
7 93711 North Fresno
8 93611 Clovis
9 93630 Kerman
10 93727 SE Fresno, Sunnyside, Tarpey Village
2025 - Golf Course Conditions
Our course conditions help to make us a first choice for valley golfers. The condition of our putting surfaces is second to none and are touted by our patrons to be the “best greens in the valley”.

SGM continues to bring in new equipment, strategies and expertise to constantly improve course conditions at Madera Municipal Golf Course. In addition to fulfilling capital contributions per the contract.

In the fall of 2024, we conducted our annual USGA site visit at Madera Golf Course. This visit provides us with an independent assessment of the golf course's playability and turf health. We requested another assessment for the fall of 2025, but the USGA was unavailable at that time.

The next assessment is scheduled for July 1st. As in previous assessments, the primary issue remains the age of the irrigation system and the need for an upgrade to more modern technology.

SGM is collaborating with the City purchasing team to engage a consultant who will evaluate the current system and recommend upgrades or replacements.

The Irrigation Pump Station is the most vital part of the golf course infrastructure for not only irrigation but fire suppression as well. The original station that was installed over 30 years ago is still in service today and requires constant repairs. Over the years, thousands of dollars have been invested in repairs to this aging system. In the past year SGM has paid over $30,000 for repairs to keep this system functioning.

The Irrigation Pump Station utilizes older technology with pressure switches and pressure relief valves. Newer technology utilizes Variable Frequency Drive motors (VFD’s). This technology reduces energy costs; balances pressure and reduces line breaks caused by “water hammer.” SGM has provided budgetary estimates to the city for a pump system upgrade. As a result, the city will conduct a sourcing project to procure a new pump station from a qualified contractor.

Our goal is to use surface water from the district throughout most of the irrigation season as opposed to pumping groundwater from our wells to fill ponds and irrigate. At the time of this report, we do not have a percentage, price or amount allocated to us yet, but early indication is that we will be receiving district water for our irrigation needs. 2025 - Food and Beverage
In 2023, subletting the food and beverage operations to Sugar Pine Smokehouse (SPS) has improved the experience for golfers and the community.

Together with staff and the advisory committee, we continue to improve the banquet facility where possible.

Local service group engagement has increased usage of the facility, with new events including:
 Women’s Networking
 Rotary
 Madera County Republican Women
 Campfire
In addition to these groups, SPS has been working with schools in the MUSD and offering discounted and often free use of the facility for fundraisers that benefit school sports and programs.

Future Capital Projects
Currently, there are two pending projects: the hiring of an irrigation consultant and the procurement of two HVAC units for the golf course banquet hall.

During the Council meeting on December 17, 2025, approval was granted for the staff to initiate a bidding process to hire an irrigation consultant. This consultant will develop a report identifying options and next steps related to the golf course's irrigation system. Additionally, as part of a city-wide effort, staff will procure two new HVAC units for the banquet facility at the golf course.

The consultant purchase agreement is currently under internal review, and the HVAC contract is expected to be awarded by the end of May 2026. It is important to note that all capital expenditure is subject to the city's municipal purchasing rules.

A summary of pending and projected projects is presented below:
 HVACS – (in process)
 Irrigation Consultant (In process)
 Irrigation Pump Station
 Clubhouse banquet hall painting
 Parking lot resurfacing
 Roof leaks
FINANCIAL IMPACT:

Although this is an informational report only, Table 1 provides a point-in-time snapshot of yearly capital expenditure and total remaining funds. It also displays fiscal years 2023/24, 2024/25 and 2025/26 rollover savings commensurate with direction previously received from Council on May 1, 2024.

No direct financial impact is associated with the presentation of this information.

Table 1: Golf Course Capital Improvements Expenditure Breakdown (as of 3/31/26) Item
Fiscal Year
2023/24 2024/25 2025/26
Capital Improvements Allocation $75,000 $75,000 $75,000 Additional Appropriations from All
Other Golf Course Revenues $0 $41,152 $51,152
Total Appropriations $75,000 $116,152 $126,152
Expenditure/Encumbered $75,000 $83,915.51 $32,829.94
Unspent Balance $0.00 $32,236.49 $93,322.06
Ta Golf Course Capital Improvements Expenditure Breakdown ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None.

Madera City CouncilMay 20, 2026

Madera City Council
May 20, 2026