This meeting will be held via teleconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s Order (revised April 21, 2022). All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
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Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
(to be held during COVID-19 emergency)
Tuesday, May 3, 2022
10:00 A.M.
Various Teleconference Locations
YOU MAY VIEW THIS MEETING LIVE OVER THE INTERNET AT
MALIBUCITY.ORG/VIDEO
Councilmember Mikke Pierson
Councilmember Steve Uhring
Call to Order
Roll Call
Approval of Agenda
Report on Posting of the Agenda – April 29, 2022
Administration and Finance Subcommittee
May 3, 2022 Special Meeting
1. Presentations
None.
2. Old Business
None.
3. New Business
A. Fiscal Year 2021-2022 Third Quarter Financial Report Recommended Action: Review Fiscal Year 2021-2022 Third Quarter financial information.
Staff Contact: Interim Assistant City Manager/City Treasurer Quinto, 456-2489, ext. 224
B. Proposed Budget for Fiscal Year 2022-2023
Recommended Action: Provide a recommendation to the City Council concerning the Proposed Fiscal Year 2022-2023 Budget and Annual Work Plan.
Staff Contact: Interim Assistant City Manager/City Treasurer Quinto, 456-2489, ext. 224
C. New Job Descriptions for Fiscal Year 2022-2023
Recommended Action: Provide a recommendation to the City Council related to five new job specifications: Information Systems Analyst; Public Safety Director; Senior Civil Engineer – Building and Safety; Principal Permit Technician; and, Development Services Manager.
Staff Contact: Interim Assistant City Manager/City Treasurer Quinto, 456-2489, ext. 224
Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 29th day of April 2022, at 4:30 p.m. ___________________________________________________
Patricia Salazar, Senior Administrative Analyst
Agenda Item # 3.A.
Administration &
Finance Subcommittee
Special Meeting
05-03-22
Item 3.A. Administration and Finance
Subcommittee Agenda Report
To: Councilmembers Pierson and Uhring
Prepared by: Renée Neermann, Finance Manager
Reviewed by: Ruth F. Quinto, CPA, Interim Assistant City Manager/City Treasurer Date prepared: April 27, 2022 Meeting date: May 3, 2022 Subject: Fiscal Year 2021-22 Third Quarter Financial Report RECOMMENDED ACTION: Review Fiscal Year 2021-22 Third Quarter financial information.
FISCAL IMPACT: As of March 31, 2022, the projected General Fund Undesignated Reserve for the year ending June 30, 2022, is $44.4 million.
DISCUSSION: The attached report provides revenue, expenditure, and fund balance totals for the third quarter of Fiscal Year 2021-22.
The Revenues by Fund Report (pages A-1 through A-5) reflects General Fund revenues received of $30.3 million or 68.4% of the annual budgeted amount for the fiscal year.
General Fund revenues are meeting budget estimates to date. Total revenue of all funds received during the third quarter is $37.0 million or 40.8% of the annual budgeted amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis, and as such, will be reflected when the year-end report is presented. For example, property taxes are remitted by the County after they are paid by property owners in December and April; Property Tax – In Lieu payments typically come at the end of the year; and Transient Occupancy Tax – Private Rentals is remitted quarterly, so this report only reflects payments made in for the first two quarters of the year. The third quarter payments will be received by the end of April and are not included in this report. Sales Tax is remitted quarterly to the State and then passed along to the City and therefore lag in receipt as well.
Agenda Item # 3.A.
The Expenditure by Fund Report (pages A-6 through A-9) reflects any budget carryovers from Fiscal Year 2020-21, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers and Council Appropriations total $2.1 million as of March 31, 2022. General Fund expenditures for the third quarter total $25.5 million or 60.7% of the annual budgeted amount. Expenditures for all funds total $33.0 million or 35.3% of the annual budgeted amount.
Projected Fund Balances for the fiscal year end are reflected on page A-10. The projected Undesignated Fund Balance at June 30, 2022 includes all expenses appropriated as of March 31, 2022 by the Council. The City ended Fiscal Year 2020-21 with $44.3 million in the Undesignated General Fund Reserve. As of March 31, 2022, the projected General Fund Undesignated Reserve at June 30, 2022 is $44.4 million. The Council has also established a $6.5 million General Fund Designated Reserve for Fiscal Year 2022-23 operating expenses.
The Treasurer’s Cash and Investment Report is attached on page A-11.
The Fiscal Year 2021-22 Third Quarter Financial Report will be presented to the City Council on May 23, 2022.
ATTACHMENTS:
1. Revenues by Fund Report
2. Expenditures by Fund Report
3. Schedule of Projected Fund Balances
4. Treasurer’s Cash and Investment Report
Object Description
2021-2022
Adopted
Amended
Budget
Received
03/31/2022
Percentage
Received
2021-2022
Projected
100, 101 & 103 General Fund
3111 Current Year Secured Property Tax $ 12,400,000 $ 12,900,000 $ 7,223,295 56.0% $ 12,900,000 3112 Current Year Unsecured Property Tax 425,000 425,000 436,957 102.8% 425,000 3113 Homeowner's Exemption 60,000 60,000 29,778 49.6% 60,000 3114 Prior Year Secured Property Tax 1,000 1,000 - 0.0% 1,000 3115 Prior Year Unsecured Property Tax 10,000 10,000 - 0.0% 10,000 3118 Property Tax In-Lieu 2,250,000 2,250,000 1,156,810 51.4% 2,250,000 Revenue from Property Taxes 15,146,000 15,646,000 8,846,840 56.5% 15,646,000 3131 Documentary Transfer Tax 750,000 1,000,000 1,027,987 102.8% 1,100,000 3132 Utility User's Tax 2,100,000 2,100,000 1,705,797 81.2% 2,100,000 3133 Transient Occupancy Tax - Hotels and Motels 2,000,000 2,750,000 2,182,527 79.4% 2,750,000 3133-01 Transient Occupancy Tax - Private Rentals 2,500,000 5,000,000 3,087,279 61.7% 5,000,000 3134 Franchise Fees 650,000 650,000 231,439 35.6% 650,000 3137 Sales and Use Tax 3,500,000 4,500,000 3,242,264 72.1% 4,500,000 3138 Parking Tax 400,000 400,000 292,216 73.1% 400,000
Revenue From Other Taxes 11,900,000 16,400,000 11,769,509 71.8% 16,500,000 3201 Alarm Permits 30,000 30,000 26,165 87.2% 30,000
3202 Film Permits 360,000 360,000 415,042 115.3% 450,000 3203 Building Permits 900,000 900,000 774,802 86.1% 910,000 3203-01 Code Enforcement - Special Investigations 6,500 13,000 14,927 114.8% 20,000 3204 Wastewater Treatment System Permits 35,000 35,000 31,473 89.9% 35,000 3205 Plumbing Permits 110,000 110,000 111,213 101.1% 115,000 3207 Mechanical Permits 80,000 80,000 69,537 86.9% 80,000 3208 Electrical Permit Fees 170,000 200,000 203,479 101.7% 210,000 3209 Grading/Drainage Permit Fees 65,000 65,000 62,731 96.5% 75,000 3210 Misc. Permits 30,000 30,000 7,015 23.4% 15,000
3418 OWTS Operating Permit Fees 320,000 320,000 231,394 72.3% 320,000 3420 Parking Permits 1,500 1,500 696 46.4% 1,500
3421 Planning Review Fees 900,000 1,050,000 980,491 93.4% 1,100,000 Revenue From Licenses and Permits 3,008,000 3,194,500 2,928,965 91.7% 3,361,500 3250 Parking Citations Fines 1,000,000 1,000,000 963,768 96.4% 1,150,000 Revenue From Fines and Forfeitures 1,000,000 1,000,000 963,768 96.4% 1,150,000 3316 Motor Vehicle In-Lieu Fees 5,000 5,000 14,608 292.2% 15,000 3318 Street Sweeping Reimbursements 50,000 50,000 - 0.0% 51,678 3322 American Rescue Plan 1,413,798 1,413,798 1,413,798 100.0% 1,413,798 3341 FEMA/OES Reimbursements 1,500,000 1,500,000 124,436 8.3% 1,500,000 3373 Proposition A Recreation - - - 0.0% -
3381 LA County EWMP Reimbursement 206,000 72,617 72,617 100.0% 72,617 Revenue From Other Governments 3,174,798 3,041,415 1,625,459 53.4% 3,053,093 3408 Biology Review Fees 100,000 130,000 150,426 115.7% 175,000 3409 Document Retention Fees 12,000 12,000 12,196 101.6% 14,000 3410 Building Plan Check Fees 800,000 800,000 604,926 75.6% 800,000 3410-01 Administrative Plan Check Processing Fee 35,000 45,000 41,417 92.0% 50,000 3411 In-house Plan Check Fees 100,000 175,000 165,360 94.5% 175,000 3412 Geo Soils Engineering Fees 600,000 800,000 779,279 97.4% 900,000 3413 Other Plan Check Fees 20,000 35,000 33,686 96.2% 40,000 3414 Environmental Health Review Fees 350,000 350,000 366,438 104.7% 400,000 3415 Grading/Drainage Plan Review Fees 25,000 25,000 3,979 15.9% 10,000 3416 Code Enforcement Investigation Fees 50,000 60,000 45,034 75.1% 60,000 3419 Credit Card Fees 80,000 95,000 100,195 105.5% 105,000 3422 OWTS Practinioners Fees 23,000 23,000 5,606 24.4% 23,000 3425 CA Building Standards Surcharge 3,000 3,000 2,043 68.1% 3,000 3426 EIR Review Fees - - - 0.0% -
3427 Technology Enhancement Fee 80,000 100,000 84,434 84.4% 100,000 3431 Public Works/Engineering Fees 300,000 350,000 318,097 90.9% 350,000 3432 WQMP Fees 50,000 50,000 21,150 42.3% 25,000
3433 Banner Hanging Fees 500 500 - 0.0% -
3434 TOT Registration Fees - - 25 0.0% 25
3434-01 Short-Term Rental Permit Fee 90,000 90,000 89,117 99.0% 90,000 3434-02 Short-Term Rental Violation Fines 2,000 2,000 310 15.5% 2,000 3435 Admin Permit Processing Fees 75,000 75,000 68,009 90.7% 75,000 3436 Electric Vehicle Charger Fees 1,000 2,000 1,680 84.0% 2,000
REVENUES BY FUND
March 31, 2022
A-1
ATTACHMENT 1
Object Description
2021-2022
Adopted
Amended
Budget
Received
03/31/2022
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
March 31, 2022
General Fund (Continued)
3441 Sale of Publications and Materials 2,000 2,000 36 1.8% 500 3444 Returned Check Service Fees 500 500 120 24.0% 500
3446 Vehicle Release Impound Fees 5,000 75,000 67,895 90.5% 75,000 3447 Election Fees - - - 0.0% -
3448 Subpoena Fees 5,000 5,000 365 7.3% 500
3449 False Alarm Service Charge 12,000 12,000 9,613 80.1% 12,000 3450 Residential Decals 2,000 2,000 540 27.0% 1,000
3451 Passport Processing Fees - - - 0.0% -
3461 Municipal Facility Use Fees 22,000 60,000 53,078 88.5% 70,000 3464 Youth Sports Program 42,000 42,000 35,837 85.3% 42,000 3464-01 Girls Youth Sports 7,000 7,000 4,350 62.1% 7,000 3466 Aquatics Program 156,000 170,000 174,912 102.9% 190,000 3467 Day Camp 55,000 55,000 30,168 54.9% 50,000
3468 Senior Adult Program 20,000 5,000 5,228 104.6% 5,000 3469 Skate Park 7,000 9,000 14,545 161.6% 20,000
3470 Recreation/Community Class Registration 100,000 41,000 57,404 140.0% 60,000 3471/3472 Special Events 10,000 2,500 2,000 80.0% 2,500 Revenue From Service Charges 3,242,000 3,710,500 3,349,498 90.3% 3,935,025 3501 Interest Earnings 300,000 300,000 22,528 7.5% 300,000 3505 City Hall Use Fees 5,000 10,000 10,234 102.3% 10,000 Use of Money and Property 305,000 310,000 32,762 10.6% 310,000 3600 Proceeds from Grants 824,476 889,476 662,878 74.5% 889,476 3602 Proposition A Transportation Funds Exchange - - - 0.0% - 3901 Settlements 10,000 10,000 8,409 84.1% 8,500
3902 Legal Fees 2,500 2,500 - 0.0% -
3904 TOT Private Rental Penalties 25,000 25,000 24,027 96.1% 25,000 3905 Miscellaneous Reimbursements 25,000 25,000 34,914 139.7% 35,000 3920 Donations 5,000 5,000 - 0.0% 5,000
3940 Sale of Surplus Property 1,000 1,000 - 0.0% 1,000
3943 Miscellaneous Revenue 5,000 5,000 8,803 176.1% 7,500 Miscellaneous Revenue 897,976 962,976 739,031 76.7% 971,476 Total General Fund 38,673,774 44,265,391 30,255,832 68.4% 44,927,094 Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 325,372 325,372 205,560 63.2% 325,372 3318 Traffic Congestion Relief - - - 0.0% -
3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
Total Gas Tax Fund 326,372 326,372 205,560 63.0% 326,372 202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 201,498 100.7% 200,000 3501 Interest Earnings 900 900 - 0.0% 900
Total Traffic Safety Fund 200,900 200,900 201,498 100.3% 200,900 203 Proposition A Fund
3371 Prop A Funds 236,679 236,679 267,751 113.1% 236,679 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Proposition A Fund 238,679 238,679 267,751 112.2% 238,679 204 Proposition C Fund
3372 Prop C Funds 196,319 196,319 183,963 93.7% 196,319 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Proposition C Fund 198,319 198,319 183,963 92.8% 198,319 205 Measure R Fund
3374 Measure R Funds 147,239 147,239 137,966 93.7% 147,239 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Measure R fund 149,239 149,239 137,966 92.4% 149,239 Special Revenue Funds (Continued)
A-2
Object Description
2021-2022
Adopted
Amended
Budget
Received
03/31/2022
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
March 31, 2022
206 Air Quality Management Fund
3377 AQMD Funds 16,000 16,000 7,282 45.5% 16,000
3501 Interest Earnings 800 800 - 0.0% 800
3943 Other Revenue - - - 0.0% -
Total Air Quality Management Fund 16,800 16,800 7,282 43.3% 16,800 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 74,105 61.8% 120,000 3434 Recycling Fees 17,449 17,449 9,882 56.6% 17,449
3501 Interest Earnings 200 200 - 0.0% 125
3600 Grant Proceeds 5,000 5,000 4,473 89.5% 5,000
Total Solid Waste Management Fund 142,649 142,649 88,460 62.0% 142,574 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 43,922 219.6% 45,000 3501 Interest Earnings 1,000 1,000 - 0.0% 500
3905 Miscellaneous Reimbursements - - - 0.0% -
Total Park Development Fund 21,000 21,000 43,922 209.2% 45,500 209 Quimby Fund
3501 Interest Earnings 35 35 - 0.0% 30
Total Quimby Fund 35 35 - 0.0% 30
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 160,000 160,000 161,285 100.8% 161,285 Total COPS (Brulte) Fund 160,000 160,000 161,285 100.8% 161,285 212 Measure M Funds
3375 Measure M Funds 166,871 166,871 156,136 93.6% 166,871 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Measure M Fund 168,871 168,871 156,136 92.5% 168,871 213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 247,143 247,143 146,427 59.2% 247,143 3501 Interest Earnings 1,500 1,500 - 0.0% 1,500
Total RMRA Fund 248,643 248,643 146,427 58.9% 248,643
214 Art in Public Places Fund
3135 Art in Public Places Fees 5,000 5,000 - 0.0% 5,000 3501 Interest Earnings 250 250 - 0.0% 250
Total Art in Public Places Fund 5,250 5,250 - 0.0% 5,250 215 Community Development Block Grant Fund
3600 Proceeds From Grants 20,000 133,000 9,177 6.9% 133,000 3600-01 Proceeds From Grants - Disaster Recovery 150,000 150,000 - 0.0% 150,000 Total Comm. Dev. Block Grant Fund 170,000 283,000 9,177 3.2% 283,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 380,000 380,000 389,247 0.0% 389,247 3501 Interest Earnings 100 100 - 0.0% 100
Total Measure W - LA County Stormwater 380,100 380,100 389,247 102.4% 389,347 225 Grants Fund
3376 TDA 8,596 8,596 - 0.0% 8,596
3600 Proceeds From Grants 18,604,780 18,604,780 2,157 0.0% 2,104,780 Total Grants Fund 18,613,376 18,613,376 2,157 0.0% 2,113,376 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 327,539 327,539 182,686 55.8% 327,539 3501 Interest Earnings 800 800 - 0.0% 800
Total Big Rock LMD Fund 328,339 328,339 182,686 55.6% 328,339 Special Revenue Funds (Continued)
A-3
Object Description
2021-2022
Adopted
Amended
Budget
Received
03/31/2022
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
March 31, 2022
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 59,388 59,388 36,418 61.3% 59,388 3501 Interest Earnings 800 800 - 0.0% 800
Total Malibu Road LMD Fund 60,188 60,188 36,418 60.5% 60,188 292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 81,618 81,618 45,182 55.4% 81,618 3501 Interest Earnings 700 700 - 0.0% 700
Total Calle Del Barco LMD Fund 82,318 82,318 45,182 54.9% 82,318 516/715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 30,000 30,000 172 0.6% 30,000
3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 1,427,788 55.2% 2,587,519 Total Civic Ctr Water Treatment Facility AD 2,617,519 2,617,519 1,427,960 54.6% 2,617,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings - - - 0.0% -
3950 CCWTF - Phase Two Construction 16,500,000 16,500,000 - 0.0% - 2080 CCWTF - Phase Two Contributions 600,000 600,000 - 0.0% 600,000 Total Civic Ctr Water Treatment Facility AD 17,100,000 17,100,000 - 0.0% 600,000 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 123,027 0.0% 236,032 3501 Interest Earnings 20 20 8 0.0% 20
Total Carbon Beach Undergrounding CFD 236,052 236,052 123,035 0.0% 236,052 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 85,728 60.5% 141,710 3501 Interest Earnings 10 10 7 70.0% 10
Total Broad Beach Undergrounding AD 141,720 141,720 85,735 60.5% 141,720 41,606,369 41,719,369 3,901,847 9.4% 8,754,321
500 Legacy Park Project Fund
3501 Interest Earnings 6,000 6,000 6 0.1% 6,000
3505 Proceeds from Rent 1,538,067 1,538,067 1,236,762 80.4% 1,538,067 3373 Prop A Recreation - - 42,720 0.0% -
3905 Miscellaneous Revenue 145,000 145,000 30,775 21.2% 145,000 Total Legacy Park Project Fund 1,689,067 1,689,067 1,310,263 77.6% 1,689,067 Total Legacy Park Project Fund 1,689,067 1,689,067 1,310,263 77.6% 1,689,067 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning - - - 0.0% -
3510 Sewer Service Fees 2,210,622 2,210,622 1,125,533 50.9% 2,210,622 3915 Contributions-Property Owners - - 25,936 0.0% -
Total CCWTF O&M 2,210,622 2,210,622 1,151,469 52.1% 2,210,622 Total CCWTF O&M Funds 2,210,622 2,210,622 1,151,469 52.1% 2,210,622 Total Special Revenue Funds
Special Revenue Funds (Continued)
A-4
Object Description
2021-2022
Adopted
Amended
Budget
Received
03/31/2022
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
March 31, 2022
601 Vehicle Fund
3501 Interest Earnings 100 100 - 0.0% 100
3951 Vehicle Charges 114,000 114,000 57,000 50.0% 114,000 Total Vehicle Fund 114,100 114,100 57,000 0.0% 114,100
602 Information Technology Fund
3501 Interest Earnings 100 100 - 0.0% 100
3952 Information Technology Charges 632,000 657,000 316,000 48.1% 657,000 Total Information Technology Fund 632,100 657,100 316,000 48.1% 657,100 Total Internal Service Funds 746,200 771,200 373,000 50.0% 771,200 Total Revenue - All Funds $ 84,926,032 $ 90,655,649 $ 36,992,411 40.8% $ 58,352,304 Total 2021-2022 Adopted budget: $ 84,926,032
Account Description Amount
100-0000-3381 LA County EWMP Reimbursement received in FY20/21 LA CO EWMP (133,383) Budget Correction 602-0000-3952 Information Technology Charges Info Technology 25,000 Budget Correction 100-0000-3111 Increased based on information from LA County Sec Prop Tax 500,000 Mid-year Amendment 100-0000-3131 Increased property sales Doc Trfr Tax 250,000 Mid-year Amendment 100-0000-3133 Increased hotel stays due to increased travel TOT-Hotels 750,000 Mid-year Amendment 100-0000-3133-01 Increased due to delay of STR Hosted Ordinance at CCC TOT-Private 2,500,000 Mid-year Amendment 100-0000-3137 Higher than expected economic recovery Sales & Use Tax 1,000,000 Mid-year Amendment 101-0000-3203-01 Increased enforcement Code Enforcmnt 6,500 Mid-year Amendment 101-0000-3208 Increased number of permits Electrical Permits 30,000 Mid-year Amendment 101-0000-3421 Increased number of planning applications Plan Review 150,000 Mid-year Amendment 101-0000-3408 Increased number of reviews Biology Review 30,000 Mid-year Amendment 101-0000-3410-01 Increased number of projects in review Admin Plan Chk 10,000 Mid-year Amendment 101-0000-3411 Increased number of projects in review In-house Plan Chk 75,000 Mid-year Amendment 101-0000-3412 Increased number of projects in review Geo Soils Eng 200,000 Mid-year Amendment 101-0000-3413 Increased number of projects in review Other Plan Chck 15,000 Mid-year Amendment 101-0000-3416 Increased enforcement Code Enfrcmnt Invest 10,000 Mid-year Amendment 101-0000-3419 Increased use of online credit card payments Credit Card Fee 15,000 Mid-year Amendment 101-0000-3427 Increased number of project applications Tech Enhancmnt 20,000 Mid-year Amendment 100-0000-3431 Increased number of projects in review PWorks/Eng 50,000 Mid-year Amendment 100-0000-3436 Increased use of City EV chargers EV Charger 1,000 Mid-year Amendment 100-0000-3446 Increased fee for impounded vehicles in FY 21-22 Vehicle Impound 70,000 Mid-year Amendment 100-0000-3461 Increased rentals of facilities and Triathlon payment Muni Facility Use 38,000 Mid-year Amendment 100-0000-3466 Increased participation in swim programs Aquatics Program 14,000 Mid-year Amendment 100-0000-3468 Decreased programs due to COVID-19 Senior Adult (15,000) Mid-year Amendment 100-0000-3469 Added a skate camp to the program Skate Park 2,000 Mid-year Amendment 100-0000-3470 Decreased programs due to COVID-19 Rec/Comm Class (59,000) Mid-year Amendment 100-0000-3472 Decreased programs due to COVID-19 Special Events (7,500) Mid-year Amendment 103-0000-3505-02 Increased rental of City Hall parking lot City Hall Use Fees 5,000 Mid-year Amendment 100-0000-3600 Cal Fire Grant Agreement - Fire Prevention/Education Proceeds from Grants 65,000 Budget Adjustment 215-0000-3600 CDBG Funding for MCLE and MCLE Permanent Trailer Proceeds from Grants 113,000 Budget Adjustment Total Amendments 5,729,617
Total Amendment Budget $ 90,655,649
Internal Service Funds
Reconciliation of adopted to amended budget
A-5
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
General Fund
Management and Administration
7001 City Council $ 655,986 $ 835,986 $ 501,273 60.0% $ 828,256 7002 Media Operations 573,832 593,832 355,379 59.8% 518,348 7003 City Manager 696,784 696,784 398,244 57.2% 520,238 7005 Legal Counsel 1,119,209 1,159,209 669,246 57.7% 1,145,000 7007 City Clerk 540,820 540,820 189,876 35.1% 289,098
7021-7031 Public Safety Services 11,898,562 12,088,562 7,273,906 60.2% 10,990,820 7054 Finance 1,525,856 1,525,856 1,115,402 73.1% 1,507,016 7058 Human Resources 419,964 419,964 281,112 66.9% 414,594 7059 Non Departmental Services 2,681,115 2,706,115 2,265,479 83.7% 2,926,176 103-9050 City Hall 810,004 843,684 1,614,020 191.3% 750,405 9088 Vacant Land 292,420 292,420 845,331 289.1% 290,000 103/104-9050/9074 Debt Service 3,190,001 3,190,001 400,875 12.6% 3,190,001 Total Administrative Services 24,404,553 24,893,233 15,910,143 63.9% 23,369,952 Community Services
4001 General Recreation 769,441 769,441 518,560 67.4% 621,321 4002 Aquatics 340,701 340,701 254,292 74.6% 198,725
4004 Day Camps 96,897 96,897 63,013 65.0% 78,780
4005 Skate Park 99,396 99,396 33,154 33.4% 43,528
4006 Youth Sports 107,680 107,680 56,333 52.3% 68,791
4007 Community Programs 167,290 167,290 69,396 41.5% 104,027 4008 Senior Adult Programs 177,338 177,338 75,676 42.7% 114,169 4010 Park Maintenance 1,137,273 1,218,381 699,370 57.4% 1,047,299 4011 Special Events 143,817 143,817 56,031 39.0% 79,794 4012 Cultural Arts 176,372 176,372 104,292 59.1% 143,066 Total Community Services 3,216,205 3,297,313 1,930,117 58.5% 2,499,500 Environmental & Sustainability Development
2004 Environmental & Building Safety 2,489,483 2,644,483 1,554,953 58.8% 2,310,112 2010 Wastewater Management 767,478 767,478 395,157 51.5% 549,456 3003 Clean Water Program 1,037,438 1,182,438 449,087 38.0% 637,912 3004 Solid Waste Management 75,000 81,000 - 0.0% 75,000 Total Env. & Community Development 4,369,399 4,675,399 2,399,197 51.3% 3,572,480 Planning Deparment
2001 Planning 2,830,499 2,950,499 1,676,249 56.8% 2,254,359 2012 Code Enforcement 623,925 623,925 337,014 54.0% 429,169 Total Planning Department 3,454,424 3,574,424 2,013,263 56.3% 2,683,528 Public Works/Engineering
3001 Street Maintenance 1,080,779 1,420,779 864,202 60.8% 1,120,087 3005 Fleet Operations 140,000 204,000 - 0.0% 78,000
3007 City Facilities 176,100 200,100 87,936 43.9% 27,000 3008 Public Works 1,351,836 1,396,836 1,096,524 78.5% 1,024,567 Total Public Works 2,748,715 3,221,715 2,048,662 63.6% 2,249,654 Disaster Response
3002 Fire Rebuilds and Storm Response 2,099,000 2,099,000 1,052,363 50.1% 2,099,000 3002-19 COVID-19 Response 180,500 180,500 109,215 60.5% 252,800 Total Disaster Response 2,279,500 2,279,500 1,161,578 51.0% 2,351,800 Total General Fund 40,472,796 41,941,584 25,462,960 60.7% 36,726,914 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
EXPENDITURES BY FUND
March 31, 2022
A-6 ATTACHMENT 2
EXPENDITURES BY FUND
March 31, 2022
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
Special Revenue Funds
3001 Street Maintenance 785,000 785,000 - 0.0% 785,000
3003 Clean Water Program - - - 0.0% -
3004 Solid Waste Management 150,059 150,059 90,627 60.4% 76,713 3007 Stormwater Treatment Facilities 100,000 100,000 - 0.0% 100,000 3008 Public Works 345,000 345,000 - 0.0% 345,000
3009 Transportation Services 203,000 203,000 59,540 29.3% 4,000 4010 Park Maintenance - - - 0.0% -
6002 Big Rock Mesa LMD 414,780 414,780 195,542 47.1% 266,520 6003 Malibu Road LMD 77,530 77,530 40,130 51.8% 76,942
6004 Calle del Barco LMD 62,530 80,530 34,735 43.1% 67,512 9048 Carbon Beach Undergrounding CFD 227,946 227,946 151,498 66.5% 227,041 9052 Broad Beach Undergrounding AD 140,767 140,767 68,309 48.5% 140,767 9049 Civic Center Wastewater Treatment Plant AD 2,320,862 2,320,862 1,842,170 79.4% 2,305,918 7031 Public Safety 155,000 155,000 155,000 100.0% 161,285 7070 Community Development Block Grant 95,000 208,000 13,486 6.5% 208,000 Total Special Revenue Funds 5,077,474 5,208,474 2,651,037 50.9% 4,764,698 Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 720,000 720,000 630,052 87.5% 720,000 9059 PCH Median Improvements 4,250,000 4,250,000 19,729 0.5% 1,304,985 9061 Civic Center Way Improvements - - 1,001 0.0% -
9066 PCH Signal Synchronization Imp. 9,805,000 9,805,000 263,234 2.7% 2,617,503 9070 Civic Center Stormwater Diversion 100,000 100,000 96,270 96.3% 100,000 9072 Marie Canyon Green Streets 400,000 400,000 - 0.0% 38,752 9073 Stormdrain Trash Screens - - - 0.0% -
9075 CCWTF Phase Two 16,500,000 16,500,000 857,884 5.2% 1,106,681 9079 City Hall Roof - - - 0.0% -
9082 Westward Beach Road 3,845,000 3,845,000 - 0.0% 145,167 9089 Temporary Skate Park - - - 0.0% -
9090 Permanent Skate Park 307,372 307,372 18,703 6.1% 50,000 9092 Bluff Park Workout Stations - - - 0.0% -
9093 Bluffs Park Shade Structure - - - 0.0% -
9094 Vehicle Protection Devices City Properties 100,000 100,000 - 0.0% - 9095 Malibu Slope Repairs - - - 0.0% -
9096 Legacy Park Paver Repair 60,000 60,000 3,560 5.9% - 9097 Malibu Bluffs Park South Walkway 150,000 150,000 - 0.0% - 9098 Trancas Cyn Park Play Resurfacing 75,000 75,000 - 0.0% - 9099 PCH Overhead Warning Signs 160,000 160,000 - 0.0% - 9100 PCH/Trancas Right Turn Lane 250,000 250,000 - 0.0% - 9200 Woolsey Fire & Storm Response CIP 4,502,345 4,727,345 600,851 12.7% 1,048,664 Total Capital Project Funds 41,224,717 41,449,717 2,491,284 6.0% 7,131,752 Disaster Capital Improvement Projects
A-7
EXPENDITURES BY FUND
March 31, 2022
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,093,838 1,093,838 160,986 14.7% 1,093,838 7008 Legacy Park Operations 811,844 871,324 489,431 56.2% 727,956 Total Legacy Park Project Fund 1,905,682 1,965,162 650,417 33.1% 1,821,794 Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 1,999,500 2,005,500 1,280,291 63.8% 1,959,440 Total CCWTF Fund 1,999,500 2,005,500 1,280,291 0.0% 1,959,440 Internal Service Funds
3005 Vehicle 84,000 84,000 84,080 100.1% 84,000
7060 Information Technology 738,689 893,689 396,329 44.3% 655,678 Total Internal Service Funds 822,689 977,689 480,409 49.1% $ 739,678 Total All Funds $ 91,502,858 $ 93,548,126 $ 33,016,398 35.3% $ 53,144,276 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
A-8
EXPENDITURES BY FUND
March 31, 2022
Reconciliation of adopted to amended budget
Total 2021-2022 Adopted budget: $ 91,502,858
Account Description Project Amount Comment Date
100-3001-7800 Street Maintenance - Equipment Generators 10,000 Budget Carryover 7/1/2021 100-3008-5100 Public Works - Professional Services FEMA Flood Map 20,000 Budget Carryover 7/1/2021 100-4010-5610 Parks Maintenance - Facility Maint Water Bottle Filler 10,000 Budget Carryover 7/1/2021 100-4010-7300 Parks Maintenance - Leasehold Imps MLC Roof & AC 30,000 Budget Carryover 7/1/2021 100-7002-5100 Media Operations - Professional Services Closed Captions 20,000 Budget Carryover 7/1/2021 100-7021-5100 Public Safety - Professional Services Training 20,000 Budget Carryover 7/1/2021 100-7021-7800 Public Safety - Other Equipment Beacon Boxes 79,000 Budget Carryover 7/1/2021 101-2001-5100 Planning - Professional Services Wireless Mapping 120,000 Budget Carryover 7/1/2021 101-3003-5100 Clean Water - Professional Services Ocean Health 145,000 Budget Carryover 7/1/2021 500-7008-5100 Legacy Park - Professional Services Recycled Water 30,000 Budget Carryover 7/1/2021 601-3005-7700 Vehicles - Vehicles VOP vehicle 64,000 Budget Carryover 7/1/2021 602-7060-5100 Information Technology - Professional Services Strategic Assmt 55,000 Budget Carryover 7/1/2021 292-6004-7903 Calle Del Barco - Storm Drain Improvements Storm Drain 18,000 Budget Correction 7/1/2021 100-7031-7800 Public Safety Services - Other Equipment LPRs 26,000 Council Appropriation 9/13/2021 100-3008-5100 Public Works - Professional Services FEMA Flood Map 25,000 Council Appropriation 9/27/2021 100-4010-5100 Park Maintenance - Professional Services CCWay & Trash 31,108 Council Appropriation 11/30/2021 103-9050-5100 City Hall - Professional Services Landcape Maint. 8,680 Council Appropriation 11/30/2021 500-7008-5100 Legacy Park - Professional Services Weekend Trash 11,480 Council Appropriation 11/30/2021 102-9222-5100 Point Dume Walkways - Professional Services Walkway Repair 100,000 Budget Correction 12/31/2021 102-9221-5100 Storm Drain Master Plan - Professional Service Hazard Mitigation 125,000 Budget Correction 12/31/2021 100-3001-5120 Street Maintenance - Street Maintenance Restripe Kanan 30,000 Mid-year Amendment 1/24/2022 100-3001-5123 Street Maintenance - Storm Response PSPS Generators 50,000 Mid-year Amendment 1/24/2022 100-3001-5123 Street Maintenance - Storm Response Storm Response 250,000 Mid-year Amendment 1/24/2022 100-7001-5100 City Council - Professional Services School District 180,000 Mid-year Amendment 1/24/2022 100-7005-5100-01Legal Services - Investigations Wagner Affidavit 40,000 Mid-year Amendment 1/24/2022 101-2004-4101 Building Safety - Full-Time Salaries Additional Staff 60,000 Mid-year Amendment 1/24/2022 207-3004-4101 Solid Waste Management - Full Time Salaries Additional Staff 35,000 Mid-year Amendment 1/24/2022 101-2004-5100 Building Safety and Sustainability - Professiona Dark Sky 60,000 Mid-year Amendment 1/24/2022 101-2004-5401 Building Safety and Sustainability - Advertising Dark Sky 25,000 Mid-year Amendment 1/24/2022 103-9050-5100 City Hall Operations - Professional Services Dark Sky 10,000 Mid-year Amendment 1/24/2022 100-4010-5100 Park Maintenance - Professional Services Dark Sky 24,000 Mid-year Amendment 1/24/2022 100-3007-5610 Stormwater Treatment Facilities - Facility MainteDark Sky 6,000 Mid-year Amendment 1/24/2022 602-7060-5100 Information Systems - Professional Services Permitting Softwa 100,000 Mid-year Amendment 1/24/2022 500-7008-5100 Legacy Park Operations - Professional ServicesDark Sky 18,000 Mid-year Amendment 1/24/2022 515-3010-5100 CCWTF Operations - Professional Services Dark Sky 6,000 Mid-year Amendment 1/24/2022 100-7059-8500 Non-Departmental Services - IS Allocation Info Syst Alloc 25,000 Budget Correction 12/31/2021 100-7021-6160 Public Safety - Operating Supplies Cal Fire Grant 65,000 Budget Adjustment 1/10/2022 215-7070-7800 CDBG - Other Equipment MCLE 15,000 Budget Adjustment 1/24/2022 215-7070-7800 CDBG - Other Equipment MCLE Trailer 98,000 Budget Adjustment 1/24/2022 2,045,268
Total 2021-2022 current amended budget: $ 93,548,126
A-9
PROJECTED FUND BALANCES
Fund Balance Revenues Expenditures Transfers Fund Balance July 1, 2021 Projected Projected Budgeted Projected
FUND (Audited) 3/31/2022 3/31/2022 2021-2022 June 30, 2022 General Fund - Undesignated $ 38,767,431 $ 42,013,296 $ 36,726,914 $ 383,286 $ 44,437,099 General Fund - Designated for FY 21-22 6,500,000 - - - 6,500,000 General Fund - Designated for CIPs 194,320 - - - 194,320 General Fund - SCE Settlement Woolsey Fire 6,559,484 - - (611,303) 5,948,181 Designated for Deferred Maintenance 637,784 - - - 637,784 Designated for Case (Crummer) Parcel 386,957 - - (50,000) 336,957 Designated for Water Quality Settlement 138,171 - - - 138,171 Designated for Housing Element Program 212,400 - - - 212,400 Designated for City Facilities - La Paz 500,000 - - - 500,000 Designated for FEMA Disaster Projects (1,400,795) 1,500,000 - (437,361) (338,156) Designated for American Rescue Plan - 1,413,798 - (483,286) 930,512 Total General Fund 52,495,752 44,927,094 36,726,914 (1,198,664) 59,497,268 Gas Tax Fund 56,414 326,372 325,000 - 57,786
Traffic Safety Fund 71,966 200,900 200,000 - 72,866
Proposition A Fund 449,861 238,679 4,000 - 684,540
Proposition C Fund 154,592 198,319 65,000 (235,000) 52,911 Measure R Fund 43,996 149,239 100,000 - 93,235
Measure M Fund 437,703 168,871 140,000 (315,167) 151,407 RMRA (SB1) Fund 307,575 248,643 - (315,000) 241,218
Air Quality Management Fund 118,633 16,800 - - 135,433
Solid Waste Management Fund 73,934 142,574 76,713 - 139,795 Parkland Development In-Lieu Fund 76,113 45,500 - - 121,613 Art in Public Places In-Lieu Fund 35,647 5,250 - - 40,897 Quimby Fund 3,827 30 - - 3,857
COPS Brulte Grant Fund - 161,285 161,285 - -
CDBG - 283,000 208,000 - 75,000
Measure W LA County Stormwater 187,987 389,347 100,000 (38,752) 438,582 Grants Fund - 2,113,376 300,000 (3,922,488) (2,109,112) CCWTF AD Phase One 6,302,329 2,617,519 2,305,918 - 6,613,930 Big Rock LMD 95,418 328,339 266,520 - 157,237
Malibu Road LMD 83,387 60,188 76,942 - 66,633
Calle Del Barco LMD 74,850 82,318 67,512 - 89,656
Carbon Beach Undergrounding CFD - 236,052 227,041 - 9,011 Broad Beach Assessment District - 141,720 140,767 - 953 CCWTF Phase Two 233,367 600,000 - (1,106,681) (273,314) Total Special Revenue Funds 8,807,599 8,754,321 4,764,698 (5,933,088) 6,864,134 Capital Improvements - - 6,083,088 6,083,088 -
- - 1,048,664 1,048,664
Total Capital Improvement Funds - - 7,131,752 7,131,752 - Legacy Park Project Fund 982,793 1,689,067 1,821,794 - 850,066 Total Legacy Fund 982,793 1,689,067 1,821,794 - 850,066 Civic Center Wastewater Treatment Facility (337,286) 2,210,622 1,959,440 - (86,104) Total Civic Center Wastewater Treatment Fac. (337,286) 2,210,622 1,959,440 - (86,104) Vehicle 88,951 114,100 84,000 - 119,051
Information Technology 138,654 657,100 655,678 - 140,076 Total Internal Service Funds 227,605 771,200 739,678 - 259,127 Total All Funds $ 62,176,463 $ 58,352,304 $ 53,144,276 $ - $ 67,384,491 March 31, 2022
A-10
ATTACHMENT 3
CITY OF MALIBU
CURRENT EARNINGS MATURITY
YIELD TODATE* DATE
Cash Operating
Revolving Cash Fund
InvestmentsInvestments
InvestmentsInvestmentsInvestmentsInvestmentsInvestmentsInvestmentsInvestments InvestmentsInvestmentsInvestmentsInvestmentsInvestments
TOTAL CASH AND INVESTMENTS
First BankInternal
Local Agency Investment Fund (LAIF)
Wells Fargo AdvisorsWells Fargo AdvisorsWells Fargo Advisors Wells Fargo Advisors
Wells Fargo AdvisorsWells Fargo AdvisorsWells Fargo AdvisorsWells Fargo Advisors Wells Fargo Advisors
Wells Fargo AdvisorsWells Fargo AdvisorsWells Fargo Advisors Wells Fargo Advisors
* LAIF Interest amount and yield for the quarter was not available as of the date of this report. /Lt-~i414~f — Ren~e Neermann, Finance -nager
,1 .4
Ruth . I uinto, lri~erin . ‘~ ity anager/City Treasurer $ 22,804,573
700
49,404,765
190,000
250,000250,000250,000250,000250,000
250,000
125,000
200,000200,000
250,000250,000250,000
$ 75,175,038
N/A
N/A
0.32%
2.37%2.32%2.37%2.80%2.80%
3.45%
2.48%2.48%2.07%
2.00%
1.17%
1.23%
2.07%
N/AN/A
I day
11/8/2022
11/15/202211/22/2022
3/14/20233/15/2023
12/6/2023
6/19/20246/27/2024
3/24/2025
3/18/2026
10/29/2026
12/8/2026
12/27/2027
ACCOUNT ISSUER
CITY TREASURER’S CASH AND INVESTMENTS REPORT
FOR THE QUARTER ENDING MARCH 31, 2022
TYPE AMOUNT
Checking
Petty Cash
State of CA
Federal Home LoanFederal Home LoanFederal Home Loan
Federal Home LoanFederal Home LoanFederal Home LoanFederal Home LoanFederal Home LoanFederal Home Loan Federal Home LoanFederal Home LoanFederal Home LoanFederal Home Loan N/A
$ 38,932
$ 38,932
LfZ~jz
Date
Prepared by:
In compliance with Government Code Section 53646, the Treasurer hereby certifies that sufficient cash and anticipated revenues are available to meet the City’s expenditure requirements for the next six months, and further, that all investments comply with the City Council’s approved investment ordinances.
Reviewed by:
A-11
ATTACHMENT 4
Agenda Item # 3.B.
Council Agenda Report
To: Council Member Pierson and Council Member Uhring
Prepared by: Ruth F. Quinto, CPA, Interim Assistant City Manager/City Treasurer Approved by: Steve McClary, Interim City Manager
Date prepared: April 28, 2022 Meeting date: May 3, 2022 Subject: Proposed Budget for Fiscal Year 2022-23
RECOMMENDED ACTION: Provide a recommendation to City Council regarding the Proposed Budget and Annual Work Plan for Fiscal Year 2022-23.
FISCAL IMPACT: The Proposed Budget totals $89.9 million in revenue and $89.3 million in expenses and includes General Fund annual revenue of $46.2 million and General Fund annual expenditures for ongoing City operations of $43.7 million.
The City presents a balanced budget each fiscal year. For Fiscal Year 2022-23, the proposed budget achieves this balance while investing and aligning the City’s resources with the Council’s priorities as established in the annual Work Plan.
However, there are two matters that have the potential to significantly impact the City’s ability to remain operationally balanced in Fiscal Year 2023-24 as described in detail under the Discussion section of this report. The Council will need to determine an ongoing solution if General Fund expenses exceed annual General Fund revenue. One potential mitigating revenue generating option is under consideration at the April 25, 2022 Council meeting, a potential sales tax initiative.
To offset anticipated declines in General Fund revenues, during Fiscal Year 2020-21, the Council established a Designated Reserve for Operating Expenditures in the amount of $6.5 million. This reserve remains intact and will protect against future contingencies.
WORK PLAN: This item was included as item 6.a. in the Adopted Work Plan for Fiscal Year 2021-22.
DISCUSSION: On April 27, 2022, the City Council reviewed the Proposed Budget for Fiscal Year 2022-23. The Council expressed support via consensus for the Proposed Budget and Work Plan as presented. No action was taken.
Administrative and
Finance Subcommittee
Special Meeting
05-03-22
Item
3.B.
Agenda Item # 3.B.
The City’s annual budget is based on the City Council’s Work Plan (Attachment 2) that carries out the City’s mission to maintain its rural residential character by establishing programs and policies that avoid suburbanization and commercialization of its natural and cultural resources. The proposed budget for Fiscal Year 2022-23 addresses three main aspects of critical alignment to achieve the City’s mission through the City’s organization: staffing; technology; and the protection of natural and cultural resources.
On November 9, 2018, the Woolsey Fire burned through the City of Malibu. Since that time, the City Council and City staff have been committed to helping residents recover and rebuild, including waiving fees for residents rebuilding primary homes as a like-for-like or like-for-like plus 10%.
On December 19, 2019, the City received a $13.6 million settlement for the Woolsey Fire from Southern California Edison (SCE). These funds have been used to cover costs associated with rebuilding efforts, including replacement of City infrastructure damaged by the fire. The Adopted Budget for Fiscal Year 2020-21 relied on the onetime use of a portion of the SCE Settlement Fund to cover costs related to the rebuilding effort from the Planning, Building Safety and Public Works Departments.
However, starting in Fiscal Year 2021-22 costs associated with the City’s fire rebuild effort were no longer applied or charged directly against the City’s SCE Settlement funds for this program including City personnel and other associated costs. This is continued for Fiscal Year 2022-23, other than $300,000 of the contracted services for plan review, in that no City personnel or other associated costs are charged against the City’s SCE Settlement funds.
Prior to the outbreak of the global COVID-19 pandemic, the City was recovering from the fiscal impact of the Woolsey Fire and subsequent winter storms. Revenues in all categories were strong and had returned to pre-Woolsey Fire amounts, and the City’s General Fund Undesignated Reserves were increasing. A key factor to Malibu’s fiscal recovery has been that, unlike many cities, the City’s main general fund revenue is derived from property tax. Property tax comprises approximately 44% of General Fund revenue that, even in the aftermath of the Woolsey Fire and the loss of 488 single family residences, remains strong and stable.
In March 2020, in response to the pandemic, the Governor issued a Stay-at-Home Order, which has since impacted the City’s fiscal strength and stability. Subsequent State and County orders since that time had an impact on multiple economic sectors that were reflected in a decline of General Fund revenues during Fiscal Years 2019- 20 and 2020-21. However, after the regional Stay-at-Home Order was lifted, combined with widely available vaccinations, the County and the State have lifted restrictions, and for Fiscal Year 2021-22, General Fund revenues have returned to pre-pandemic levels.
Agenda Item # 3.B.
The Fiscal Year 2022-23 Budget proposes a starting General Fund Undesignated Reserve at July 1, 2022 of $44.4 million. Notwithstanding the negative economic impacts of the COVID-19 pandemic over the past two years, the City’s prudent financial principles and conservative budgeting practices are reflected in this overall higher number.
The General Fund Undesignated Reserve at June 30, 2023 is projected at $42.6 million or 99% of the annual operating budget. This exceeds the City’s goal of maintaining a minimum of 50% of the operating budget in reserves and exceeds the 65% goal necessary to retain the highest credit rating for the City (per the City’s underwriter). The total projected General Fund balance (including Designated and Undesignated Reserves, the SCE Woolsey Fire Settlement and the FEMA/CalOES liability) at June 30, 2023 is $55.8 million. These reserves are detailed on the Schedule of Fund Balances page of the budget.
Revenues to the Special Revenue Fund total $39.0 million and expenditures total $5.5 million. Transfers of $30.1 million to other funds will leave a projected reserve of $10.2 million of Special Revenue Funds at Fiscal Year-end.
Revenue to the Legacy Park Project Fund totals $1.7 million and expenditures total $2.1 million, leaving a projected Legacy Park Project Fund Reserve at June 30, 2023 of approximately $500,000.
General Fund Revenue
As the State and County continue to rebound, many of the City’s major tax revenue sources are budgeted to increase conservatively in Fiscal Year 2022-23. The City’s major General Fund tax revenue sources are Property Tax, Utility User’s Tax, Transient Occupancy Tax, and Sales Tax.
• Secured Property Tax revenue (100-0000-3111) was budgeted at $15.6 million for Fiscal Year 2021-22. Property Tax revenue is projected to increase by $500,000 or 3.2%, to $16.1 million in Fiscal Year 2022-23.
County
52%
State
(Education)
37%
Community College
4%
City
7%
Property Tax Allocation
Where does a dollar of property tax go?
General 27%
Fire Protection 18%
Library 2%
Water 2%
Flood Control 1%
Other 1%
County Includes:
Source: HdL Coren & Cone
Agenda Item # 3.B.
• Utility User’s Tax (UUT) (100-0000-3132) was budgeted at $2.1 million for Fiscal Year 2021-22. UUT revenue is projected to increase by $100,000 to $2.2 million in Fiscal Year 2022-23.
• Transient Occupancy Tax (TOT) (100-0000-3133) from hotel rentals was budgeted at $2.8 million for Fiscal Year 2021-22. TOT from hotels revenue is projected to increase by $275,000 to $3.0 million in Fiscal Year 2022-23. The City collects TOT from six motel/hotel properties and one RV park. The budget reflects an increase in this revenue source from very low levels during the pandemic, as well as the increase in the City’s TOT rate from 12% to 15%, as approved by the voters in November 2020.
• Transient Occupancy Tax (TOT) from short-term residential rentals (100-0000- 3133-01) is budgeted to remain flat in Fiscal Year 2022-23 at $5.0 million. For Fiscal Year 2021-22, actual receipts are on track to out-perform the budgeted amount of $5.0 million; however, future projections remain conservative due potential changes with the anticipated “Hosted” ordinance, which would deteriorate these revenues significantly. Preliminary loss estimates are $2.0 million to $3.0 million.
• Franchise Fees (100-0000-3134) are budgeted to remain stable at $650,000. • Sales Tax (100-0000-3137) is projected to remain flat for Fiscal Year 2022-23 at the current Fiscal Year 2021-22 budget amount of $4.5 million. The majority of the City’s annual sales tax revenue is derived from restaurants, gas stations and grocery stores. While this revenue source has returned to pre-pandemic levels, a cautious outlook is recommended given current economic indicators including the sharp rise in inflation.
Revenue from Licenses and Permits is budgeted to increase a total of approximately $300,000 from the adopted budget of Fiscal Year 2021-22, and revenue from Service Charges is budgeted to increase $900,000 from Fiscal Year 2021-22. These increases reflect the anticipated greater numbers of applications due to the easing of COVID-19 pandemic restrictions along with the implementation of the Dark Sky Ordinance.
The Proposed Budget for Fiscal Year 2022-23 reflects the Council’s direction to waive rebuild fees through the entire fiscal year. The multi-year fiscal impact of the fee waivers is projected to be approximately $9.4 million of uncollected revenue.
American Rescue Plan
On March 11, 2021, President Biden signed the American Rescue Plan Act. This historic plan will provide funding totaling $65.1 billion to all 19,000 cities, towns, and
Agenda Item # 3.B.
villages in the United States. The payment to Malibu is estimated to be $2.8 million.
These resources are reflected in a General Fund Designated Reserve.
The funds may be used through December 31, 2024. Communications from the Treasury Department have indicated that the City will be able to use the funds for operational, restorative, and recovery efforts. In Fiscal Year 2021-22, the budget reflects utilization of approximately $480,000 for a portion of several staff in a variety of departments in response to restoring City staffing. For Fiscal Year 2022-23, the proposed budget includes utilization of approximately $960,000 which includes the continued partial funding of staff from a variety of departments, along with funding for the procurement of new permitting software. The City is responsible for reporting to the Treasury Department regarding the utilization of these funds.
Special Revenue Funds
The Special Revenue Fund totals $39.0 million. Gas Tax revenue is projected at $370,000. Gas Tax revenues are based, in part, on projected fuel costs and sales, and the projected amount has increased by $45,000 from the prior year due to increasing fuel prices. Traffic Safety revenue is projected to remain flat at $200,000.
Proposition A revenue is projected at $280,000 and Proposition C revenue is projected at $235,000. The City is projected to receive $380,000 from Measure W – the Los Angeles County Safe Clean Water Act. This funding can be used for stormwater related projects and maintenance. Revenue from the three Landslide Maintenance Districts, the Carbon Beach Undergrounding Community Facilities District, and the Broad Beach Undergrounding Assessment District, are also budgeted in Special Revenue funds. Revenue from the Landslide Maintenance Districts is used for operations and maintenance. Revenue from the other special districts is used to pay debt service and associated administrative costs.
The Special Revenue Fund also includes a projected $16.5 million for Phase Two of the Civic Center Water Treatment Facility. In an effort to help offset the project’s construction costs, staff is in discussions with the State Revolving Fund about potential loans and grants, and with other officials regarding potential state and federal infrastructure funds.
Legacy Park Project Fund
The Legacy Park Project Fund reflects revenue and expenditures associated with the City’s three commercial properties, Legacy Park, and clean water projects. The Proposed Budget includes $1.6 million of base rental income from three commercial properties. Revenue is used for debt service associated with the Legacy Park acquisition, operations and maintenance of Legacy Park, and other high priority clean water expenses. The available amount in the Legacy Park Project Fund has decreased from prior years as a result of the Civic Center Water Treatment Facility
Agenda Item # 3.B.
(CCWTF) Assessment District payment necessary for the commercial properties and the ongoing use of these funds for clean water expenses. The City will be reimbursed the total amount of the CCWTF assessment from the commercial property tenants.
Expenditures
The expenditures in the Proposed Budget are based on the priorities in City Council’s Work Plan included as Attachment 2.
The Fiscal Year 2020-21 Budget represented significant reductions in expenses from the prior fiscal year to meet the expected loss of General Fund revenue from the COVID-19 pandemic. All departments reduced expenditures for travel, training, operating supplies, printing, professional services, and all non-essential expenses.
Certain costs could not be reduced, including property insurance, debt service, law enforcement services, election services for the district elections, and professional services for mandated activities.
Due to the continued economic impacts of the COVID-19 pandemic, the Fiscal Year 2021-22 Budget was developed and updated conservatively with a continued emphasis on streamlining services to reduce costs. The budget is estimated to be balanced for the fiscal year ending June 30, 2022 and is balanced for Fiscal Year 2022-23, both while maintaining the City’s prudent financial principles and conservative budgeting practices and investing in staffing, technology and the protection of natural and cultural resources.
For Fiscal Year 2022-23 the proposed budget includes two key reorganizations in the Planning Department and the Environmental Services Department. Both reorganizations support a strategy to build capacity and improve customer service through aligning staffing investments with workload demands. In Planning, an additional 3.0 full-time equivalents (FTE) are proposed: one Associate Planner; one Assistant Planner; and two half-time interns. These three FTE are part of a threeyear plan to further transform the department in the following two years by adding:
four positions in Fiscal Year 2023-24; and an additional three positions in Fiscal Year 2024-25. Staff will continually evaluate the options and opportunities and keep the Council apprised of its progress.
For Environmental Services, the Fiscal Year 2022-23 Budget includes $500,000 in professional services for Dark Sky plan review, inspection, and outreach services.
The costs of these services will be offset by revenue generated from plan check fees.
In addition, the department reorganization will better facilitate a fluid, efficient and defined workflow, providing more field oversight, quicker turnaround times, and improved quality control and customer service. This is achieved by building on the recently approved department expansion combined with the currently proposed reallocation of existing staff as described on page 11 of the report.
Agenda Item # 3.B.
Regarding Technology, in 2018-19, the City initiated an Information Technology (IT) Strategic Plan and comprehensive IT Assessment. Many aspects of this project were put on hold due to the Woolsey Fire and the COVID-19 pandemic including the finalization of the comprehensive assessment. However, the assessment is anticipated to be completed in the fall of 2022. The results will provide a muchneeded roadmap toward improved City information systems, promote efficiency, enhance accessibility and transparency, and, ultimately, better protect IT infrastructure from potential disasters and/or cyber-attack.
As a result of the completion of the comprehensive assessment, further investments will be necessary to improve service and mitigate risks. Therefore, the proposed budget includes rebuilding the IT Fund Reserve by $1.2 million in preparation for these implementation requirements.
In the interim and moving toward those goals, the budget includes the procurement of a new permitting software system, implementation of which will be brought for Council’s consideration and approval in the fall. The new permitting software system will promote government resiliency and improve permit processing timelines using funds available through the American Rescue Plan Act of 2021. The budget also includes funds to conduct a comprehensive cyber security assessment. And, the budget addresses IT staffing and support of the City’s ongoing and ever-increasing technology requirements with the addition of one Information Systems Analyst.
Internal Service allocations for information technology and vehicles are assigned by department. The Proposed Budget includes an Information Technology (IT) allocation of $5,000 per computer user and fleet charge of $6,000 per assigned vehicle.
The City’s CalPERS contribution rate for Fiscal Year 2023-23 will be 18.61% of payroll for Classic Employees (hired prior to 2013) and 7.76% of payroll for Employees (hired after 2013). In Fiscal Year 2021-22, the City’s contribution rate for Classic Employees was 18.6% and 7.73% for PEPRA Employees. The Proposed Budget provides for 53 Classic Employees and 44 PEPRA Employees. Part-Time Employees and Interns do not participate in CalPERS.
The City is also responsible for Other Post Employment Benefits (OPEB), which includes retiree health insurance. In 2009, the City began contributing to a Prefunding Program through CalPERS to address the City’s unfunded OPEB liability.
As of 2021, unlike many other cities, the City’s OPEB liability is currently fully funded.
Agenda Item # 3.B.
Woolsey Fire Impact
As with the entire community, the City’s budget continues to be impacted by the 2018 Woolsey Fire. Expenditures related to the Woolsey Fire continue to be reflected as a stand-alone budget program. The proposed budget includes expenditures for the ongoing rebuilding and recovery efforts for various professional services, including contract planners, inspectors, plan checking, and other services needed to facilitate the rebuilding of burned homes and recovery efforts of the City. The proposed budget includes funds sufficient to support outreach efforts for rebuilds in process and/or not yet started.
As previously noted, starting in Fiscal Year 2021-22 costs associated with the City’s fire rebuild effort are no longer applied or charged directly against the City’s SCE Settlement funds for this program including City personnel and other associated costs. This is continued for Fiscal Year 2022-23, other than $300,000 of the contracted services for plan review, in that no City personnel or other associated costs are charged against the City’s SCE Settlement funds.
Staff will continue to manage the high volume of document research and public records requests associated with the fire rebuilds. Some advertising, website and printing costs are included to make sure that all the necessary information continues to be communicated with the community.
Significant capital expenditures remain outstanding for repair and restoration projects necessary after the Woolsey Fire and the subsequent winter storms. These infrastructure and facility repair costs are detailed in a separate program as Disaster Capital Improvement Projects for a total $3.2 million in expenditures for Fiscal Year 2022-23. For previous years, additional expenditures were as follows: $1.1 million is projected in Fiscal Year 2021-22; $1.7 million in Fiscal Year 2020-21; $1.0 million in Fiscal Year 2019-20; and, $3.0 million in Fiscal Year 2018-19.
A large share of these capital expenses will be covered by FEMA, CalOES and the City’s insurance policy with CalJPIA. In past disasters, these agencies have taken years to reimburse the City for these costs. To date, the City has received $4.9 million in reimbursements. Staff is projecting that an additional $1.5 million in reimbursement will be received in Fiscal Year 2022-23. The disaster-related projects for Fiscal Year 2022-23 include:
• Clover Heights Storm Drain Improvements $ 175,000
• Latigo Canyon Road and Retaining Wall $ 750,000
• Trancas Canyon Park Improvements $ 191,000
• Trancas Canyon Park Slope Improvements $ 664,000
• Broad Beach Water Quality Improvements $ 500,000
Agenda Item # 3.B.
• Encinal Canyon Road Drainage Improvements $ 400,000
• Malibu Road Drainage Repairs $ 130,000
• Westward Beach Road Shoulder Repairs $ 150,000
• Outdoor Warning Sirens - Design $ 75,000
• Storm Drain Master Plan $ 100,000
• Point Dume Walkways $ 75,000
Impact of COVID-19
Expenditures related to costs associated with the City’s response to the COVID-19 pandemic continue to be included in a separate budget page. These costs include expenses for personal protective equipment (PPE) and cleaning supplies, safety improvements to City facilities, and professional services related to managing State and County orders. Staff time related to developing and disseminating COVID-19- related information and organizing necessary community services will continued to be tracked. For Fiscal Year 2022-23, cost are projected at $97,000. For previous years, costs incurred are as follows: $252,000 projected for Fiscal Year 2021-22; $510,000 for Fiscal Year 2020-21; and, $815,000 for Fiscal Year 2019-20.
The City began the process of requesting reimbursement for emergency response from FEMA to reimburse the City for staff overtime (not regular time) and costs for safety supplies and communication-related costs through June 30, 2022. The City received $163,000 thus far for expenses incurred.
Department Overviews
Management and Administration
In Fiscal Year 2022-23, the Management and Administration Department budget increased from the prior fiscal year by $1.5 million. This increase is comprised of the net impact of:
• An increase of $100,000 in Media Operations for the replacement of the lighting equipment in the Council Chambers. Additionally, staff is currently evaluating options regarding the potential for other investments in an effort to shore up and expand media capabilities
• An increase of $51,000 in the City Clerk’s budget for the General Municipal Election
• Net decrease of $300,000 in the Public Safety budget (see additional detail provided in the section below)
• An increase of $120,000 in Finance: $100,000 for the increased activity of the film permitting office (which also materializes into additional associated revenues); $20,000 for increased banking fees associated with increased online payment activity; and, sufficient funds for a revised cost allocation plan and fee study, which has not been completed since 2015
Agenda Item # 3.B.
• An increase of $270,000 in Human Resources: $100,000 for costs associated with recruitment activity; $100,000 for a comprehensive classification and compensation study (which has not been conducted since 2006); and, $70,000 for the addition of one Human Resources Technician to support the City’s ongoing Human Resources requirements
• An increase of $1.2 million in Non-Departmental Services: $600,000 for the projected increases in the City’s insurance premiums; and, $600,000 for CalPERS liabilities including retiree health premiums
• An increase in Information Services to begin addressing infrastructure, accessibility, and reliability in the amount of $200,000: $100,000 to support the City’s procurement of new permitting software (additional funds will be required for implementation); and, $100,000 for the addition of one Information Systems Analyst to support the City’s ongoing Technology requirements. This position is a new job description
o In addition, the proposed budget includes rebuilding the Information Technology Fund by $1.2 million in preparation for implementation requirements of the soon to be finalized IT Assessment
• An increase of $169,000 in City Hall: $69,000 due to a projected increase in utilities; and, $100,000 for City Hall facility improvements • The Community Development Block Grant (CDBG) program reflects the Council’s approval of the trailer for the Malibu Community Labor Exchange (MCLE)
The proposed budget assumes that the City will continue postponement of the passport processing services and the student internship program.
Public Safety
The Public Safety office is part of the Management and Administration Department but is listed separately here due to the complexity of its goals and activities. The overall budget for Public Safety includes a net decrease of $300,000 from Fiscal Year 2021-22 to Fiscal Year 2022-23 due to a combination of factors:
• There will be an increase of $130,000 in charges from the Los Angeles County Sheriff’s Department (LASD), including a cost-of-living increase and an increase for the Sheriff’s Department Liability Trust Fund for a total increase of
1.45% for this fiscal year for the basic contract. The City continues to use $150,000 in grant funds to supplement law enforcement activities, which helps to offset the amount of General Funds used for this department. The contract also continues to include the additional Sheriff’s patrol cars and an additional one-half motorcycle deputy
• The City’s contract with Los Angeles County Department of Animal Care and Control is projected to remain flat for Fiscal Year 2022-23. The Department has planned some increases to its fee structure, but the pandemic further delayed the implementation of those adjustments
Agenda Item # 3.B.
• The Proposed Budget continues to include: the half-time Fire Liaison position that had been unfunded for Fiscal Year 2020-21 due to the pandemic; and, encampment management.
• A decrease of $324,000 due to a tree removal Conservancy Grant which was a one-time program expenditure
• The Fiscal Year 2022-23 Budget includes converting the existing Public Safety Manager position to a Public Safety Director position, transitioning the Public Safety Office into a Department. Since 2017, the community demand for public safety services and programing has grown exponentially, and since 2019, public safety has been the top priority of the City Council. The Public Safety Office also provides leadership in the City’s ongoing response to the COVID19 pandemic, including EOC operations, safety protocol implementation, and outreach. The Public Safety Director is a new job description for the City The Santa Monica College (SMC) Malibu Satellite Campus Project is currently in construction and is anticipated to be substantially complete in Fall 2022. As part of the project, SMC is building a 5,700 square foot Sheriff’s substation with occupancy anticipated July 1, 2023. The City has been in discussion with Los Angeles County and the Los Angeles County Sheriff’s Department regarding the potential staffing for the proposed substation. A variety of staffing scenarios have currently been requested. According to one preliminary estimate, it could cost up to approximately $4 million annually to staff the facility without jail operations. This cost would be in addition to the amount the City is currently paying for the Sheriff’s services it receives out of the Lost Hills Sheriff’s Station. While a portion of these proposed costs may be borne by the County, the majority may be the responsibility of the City depending on the negotiated agreement. Ongoing discussions are underway with the County and Sheriff’s Department to evaluate staffing levels and costs and more detailed information will be provided to the Council and presented to the community for input.
Community Services
The Community Services budget for Fiscal Year 2022-23 has increased a net amount of $420,000 primarily due to the increase in activity and associated costs of returning to pre-pandemic levels for all recreation activities. In addition, the associated revenues will also increase as a result of fees for the related services.
Outdoor Recreation (program 4003) has been segregated from other programs, as activities related to Charmlee Wilderness Park were resumed beginning in October 2020. Staff is currently evaluating options and opportunities to address expanded services such as additional investments in the Arts.
Agenda Item # 3.B.
Environmental Sustainability
To better facilitate a fluid, efficient and defined workflow, the 2022-23 budget includes a reorganization which builds upon the recently Council approved department expansion, providing more field oversight, quicker turnaround times, and improved quality control and customer service. The reorganization requires no additional FTEs but does require certain reclassifications and conversions including an Environmental Programs Manager converted from a Senior Administrative Analyst; a Principal Permit Technician converted from a Senior Permit Technician; and, a Senior Civil Engineer converted from a Deputy Building Official. The Senior Civil Engineer and the Principal Permit Technician are new job descriptions.
The proposed budget increases by $900,000 for Fiscal Year 2022-23 compared with Fiscal Year 2021-22 mainly due to:
• A $500,000 increase in professional services for Dark Sky plan review, inspection contracts. The costs of the Dark Sky plan review and inspection services will be offset by revenue generated from plan check fees • $300,000 in increased staffing (full-year costs) approved by Council in the midyear budget adoption Planning
The Planning Department’s budget has increased by $350,000 due the addition of
3.0 FTE as described previously in the staff report on page six in support of the department’s strategic planning to build capacity and improve customer service. In addition, several reclassifications and conversions are recommended including the addition of a Development Services Manager in place of a Senior Administrative Analyst. The Development Services Manager is a new job description for the City.
Public Works
The budget for Public Works remains relatively flat due to the following factors:
• A decrease of $300,000 in Street Maintenance due to the storm response required in Fiscal Year 2021-22 which is not anticipated at the same level for Fiscal Year 2022-23
• An increase of $120,000 for one additional Assistant Civil Engineer to accommodate ongoing Public Works requirements
Capital Projects
The Proposed Budget for Fiscal Year 2022-23 includes an ambitious Capital Improvement Project plan. The City is required to expend Measure R and Measure M dollars before they expire. Additionally, the City is anticipated to begin construction
Agenda Item # 3.B.
on Phase Two of the Civic Center Water Treatment Facility (CCWTF) to meet the updated timeline set by the Memorandum of Understanding (MOU) with the Regional Water Quality Control Board. The Capital Improvement Projects budget totals $31.9 million for Fiscal Year 2022-23, including:
• Annual Street Overlay $ 900,000
• PCH Median Improvements $ 4,490,000
• PCH Signal Synchronization System $ 6,555,000
• Marie Canyon Green Streets $ 385,000
• CCWTF – Phase Two $16,500,000
• Westward Beach Road Improvements $ 350,000
• Permanent Skate Park $ 1,066,472
• Bluffs Park Shade Structure $ 100,000
• Vehicle Protection Devices $ 100,000
• Malibu Bluffs South Walkway $ 150,000
• Trancas Canyon Park Playground Resurfacing $ 75,000
• PCH at Trancas Right Turn Lane $ 683,219
• PCH Crosswalk Improvements $ 200,000
• PCH Median Improvements $ 100,000
• Kanan Dume Biofilter $ 100,000
• Stormdrain Trash Screens Phase Two $ 35,000
• City Traffic Signals Backup Power $ 35,000
• Malibu Canyon Road Traffic Study $ 35,000
Funding for most capital projects comes from outside funding sources and grants.
Funding for the Permanent Skate Park comes from two sources: the Case/Crummer Designated Reserve in the amount of $257,472, and additional funding from the Undesignated Reserve in the amount of $808,628.
Pursuant to the City’s budgeting policies, unspent capital project funds will be rolled over each year until the project is completed.
Of the total $31.9 million of capital expenditures: $11.8 million is being funded from grants; $16.5 million from a potential State Revolving Fund (SRF) Loan for the CCWTF – Phase Two; $1.8 million from special revenue funds; and, $260,000 from the Case/Crummer Designated Reserve. There are $1.5 million in capital projects being funded from the General Fund Undesignated Reserve and or the CIP Reserve for Fiscal Year 2022-23.
Agenda Item # 3.B.
Personnel
The Proposed Budget for Fiscal Year 2022-23 provides for 110.27 full-time equivalent positions comprised of 97 full-time employees and 13.27 full-time equivalents working as part-time employees (see Attachment 3).
Pending review and approval by the Council, the following changes are added in the Proposed Budget as noted in the above department discussions:
• 1.0 Human Resources Technician (Management and Administration) • 1.0 Information Systems Analyst (Management and Administration) • 1.0 Associate Planner (Planning)
• 1.0 Assistant Planner (Planning)
• 1.0 Planning Intern (two half-time interns) (Planning) • 1.0 Assistant Civil Engineer (Public Works)
As discussed in the department overviews, there are five new job descriptions proposed and are included as Attachment 4:
• Information Systems Analyst
• Public Safety Director
• Senior Civil Engineer – Building and Safety
• Principal Permit Technician
• Development Services Manager
The City typically provides an annual cost of living adjustment (COLA) to employees.
The adjustment is derived from the Consumer Price Index (CPI) using an annual percentage from February. In Fiscal Year 2020-21, staffing levels were reduced, and the City provided 0.0% COLA for staff despite the 3.4% CPI for February 2020. In addition, the deferred compensation matching program was eliminated. For February 2021, the percentage change of the CPI was 1.0%. However, Fiscal Year 2021-22 included a COLA of 2.2% to somewhat blend the rates from February 2020 and February 2021. Additionally, the deferred compensation matching program was reinstated, although not retroactively.
The percentage change of the CPI in February 2022 was 7.4%. The Proposed Budget for Fiscal Year 2022-23 includes this COLA. The cost to provide this muchneeded COLA to City staff is approximately $800,000.
Staff recommends a one-time compensation payment for all non-exempt full-time employees. The total cost is estimated up to $175,000. Structure of this arrangement is currently under evaluation and will return to Council for approval.
The City Manager has the authority to transfer staff into previously authorized classifications provided there is no additional appropriations are required.
Agenda Item # 3.B.
General Fund Grant Applications
The Proposed Budget includes $150,000 for the General Fund Grant program which is consistent with the prior fiscal year. The application deadline for General Fund Grants was March 31. The City received 30 grant applications totaling $10.5 million.
A list of the grant applications is provided as Attachment 5. The Administration and Finance Subcommittee will review and discuss the grant applications at its meeting on May 2, 2022.
Budget Schedule
The Administration and Finance Subcommittee typically convenes every year to discuss the General Fund Grant Applications and the Proposed Budget. The A and F Committee will review the General Fund Grant Applications on May 2, 2022 and the Proposed Budget on May 3, 2022.
The Public Hearing for the Proposed Budget will be held on May 23, 2022, and the final budget will be presented to the Council for adoption on June 13, 2022.
ATTACHMENTS:
1. Fiscal Year 2022-23 Proposed Budget
2. Fiscal Year 2022-23 Proposed Work Plan
3. Fiscal Year 2022-23 Proposed Authorized Positions and Organizational Chart
4. Proposed New Job Descriptions
5. Fiscal Year 2022-23 General Fund Grant Applications Summary City of Malibu, California
Proposed Budget
Fiscal Year 2022-2023
City Officials
Paul Grisanti, Mayor
Bruce Silverstein, Mayor Pro Tem
Karen Farrer, Councilmember
Mikke Pierson, Councilmember
Steve Uhring, Councilmember
Steven McClary, Interim City Manager
Ruth F. Quinto, CPA, Interim Assistant City Manager/City Treasurer John Cotti, Interim City Attorney
Jesse Bobbett, Community Services Director
Yolanda Bundy, Building Official/ESD Director
Rob DuBoux, Public Works Director
Richard Mollica, Planning Director
Kelsey Pettijohn, City Clerk
ATTACHMENT 1
CITY OF MALIBU
PROPOSED BUDGET
Fiscal Year 2022-2023
TABLE OF CONTENTS
SUMMARIES
Schedule of Fund Balances..............................................................................................i Revenue Summary by Fund............................................................................................ ii Revenue Detail by Fund................................................................................................. iii Expenditure Summary by Fund.................................................................................................vii Expenditure Summary by Department ....................................................................................viii Schedule of Transfers..................................................................................................................xi
OPERATING BUDGET
Disaster Response .........................................................................................................1 Woolsey Fire and Storm Response Operations........................................................2 COVID-19 Pandemic................................................................................................4 Disaster Recovery Capital Improvement Projects ....................................................6 Management and Administrative Services ....................................................................11 City Council............................................................................................................12 Media Operations...................................................................................................14 City Manager .........................................................................................................16 Legal Counsel........................................................................................................18 City Clerk ...............................................................................................................20 Public Safety..........................................................................................................22 Finance..................................................................................................................24 Human Resources..................................................................................................26 Non-Departmental Services ...................................................................................28 Information Systems ..............................................................................................30 Community Development Block Grant ...................................................................32 City Hall Operations ...............................................................................................34 Carbon Beach Undergrounding CFD .....................................................................36 Broad Beach Undergrounding AD..........................................................................38 Civic Center Wastewater Treatment Facility AD.....................................................40 Vacant Properties ..................................................................................................42 Debt Service...........................................................................................................44 Community Services .....................................................................................................47 Transportation Services .........................................................................................48 General Recreation................................................................................................50 Aquatics.................................................................................................................52 Outdoor Recreation................................................................................................54 Day Camps ............................................................................................................56 Skate Park .............................................................................................................58 Sports ....................................................................................................................60 Community Classes ...............................................................................................62 Senior Adults .........................................................................................................64 Park Maintenance..................................................................................................66
CITY OF MALIBU
PROPOSED BUDGET
Fiscal Year 2022-2023
TABLE OF CONTENTS
Special Events .......................................................................................................68 Malibu Arts .............................................................................................................70 Legacy Park ...........................................................................................................72 Environmental Sustainability Department......................................................................75 Building Safety and Sustainability...........................................................................76 Wastewater Management.......................................................................................78 Clean Water Program.............................................................................................80 Solid Waste Management ......................................................................................82 Planning........................................................................................................................85 Planning Department..............................................................................................86 Code Enforcement .................................................................................................88 Public Works ................................................................................................................91 Street Maintenance ................................................................................................92 Fleet Operations......................................................................................................94 Stormwater Treatment Facilities ..............................................................................96 Public Works/Engineering........................................................................................98 Civic Center Wastewater Treatment Facility ..........................................................100 Landslide Maintenance Districts ............................................................................102
CAPITAL BUDGET
Capital Improvement Projects .................................................................................... 107
APPENDICES
Proposed Work Plan ................................................................................................. A-01 Proposed Authorized Positions and Organization Chart............................................ A-13 Proposed New Job Descriptions ............................................................................... A-17 Fiscal Year 2022-2023 General Fund Grant Applications.......................................... A-41 Fund Balance Fund Balance
July 1, 2022 Projected Projected Transfers June 30, 2023 Fund (Projected) Revenues Expenditures In/(Out) (Projected) General Fund - Undesignated 44,437,099 43,277,178 43,360,501 (1,755,967) 42,597,809 General Fund - Designated FY 21-22 6,500,000 - - - 6,500,000 General Fund - SCE Settlement Woolsey Fire 5,948,181 - 300,000 (414,010) 5,234,171 Designated for CIPs 194,320 - - - 194,320
Designated for Deferred Maintenance - City Facilities 637,784 - - - 637,784 Designated for Case/Crummer Parcel 336,957 - - (257,372) 79,585 Designated for Water Quality Settlement 138,171 - - - 138,171 Designated for Housing Element 212,400 - - - 212,400
Designated for City Facilities - La Paz 500,000 - - - 500,000 Designated for FEMA Disaster Capital Projects (338,156) 1,500,000 - (2,797,481) (1,635,637) Designated for American Rescue Plan 930,512 1,413,797 - (957,661) 1,386,648 Total General Fund $ 59,497,268 $ 46,190,975 $ 43,660,501 $ (6,182,491) $ 55,845,251 Gas Tax Fund 57,786 371,785 325,000 - 104,571
Traffic Safety Fund 72,866 200,900 200,000 - 73,766
Proposition A Fund 684,540 283,466 65,000 (100,000) 803,006 Proposition C Fund 52,911 235,468 65,000 (235,000) (11,621) Measure R Fund 93,235 177,101 100,000 - 170,336
Air Quality Management Fund 135,433 16,800 118,633 - 33,600 Solid Waste Management Fund 139,796 142,625 569,282 - (286,862) Parkland Development Fund 121,613 20,500 - - 142,113
Art in Public Places Fund 40,897 5,200 - - 46,097
Quimby Fund 3,857 30 - - 3,887
COPS (Brulte) Grant Fund - 162,000 150,000 - 12,000
Measure M Fund 151,407 200,448 140,000 (450,000) (238,145) Road Maintenance and Rehabilitation Fund 241,218 289,738 - (515,000) 15,956 Community Development Block Grant 75,000 60,000 15,000 - 120,000 Measure W LA County Stormwater 438,582 380,100 100,000 (520,000) 198,682 Grants Fund (2,109,112) 16,510,869 400,000 (11,778,219) 2,223,538 Civic Center Water Treatment Facility Phase One AD 6,613,930 2,597,519 2,319,610 - 6,891,839 Civic Center Water Treatment Facility Phase Two (273,314) 16,500,000 - (16,500,000) (273,314) Big Rock Mesa LMD Fund 157,237 328,339 384,647 - 100,929 Malibu Road LMD Fund 66,633 60,188 75,016 - 51,805
Calle Del Barco LMD Fund 89,657 82,318 81,016 - 90,958
Carbon Beach Undergrounding CFD Fund 9,011 236,052 231,460 - 13,603 Broad Beach Assessment District 953 141,720 139,680 - 2,993 Total Special Revenue Funds $ 6,864,135 $ 39,003,166 $ 5,479,345 $ (30,098,219) $ 10,289,738 Capital Improvements Fund - - 31,869,219 31,869,219 -
Capital Improvements Fund - Disaster Projects - - 3,211,491 3,211,491 - Capital Improvements Fund $ - $ - $ 35,080,710 $ 35,080,710 $ - Legacy Park Project Fund 850,067 1,716,941 2,066,936 - 500,072 Total Legacy Fund $ 850,067 $ 1,716,941 $ 2,066,936 $ - $ 500,072 Civic Center Water Treatment Facility (60,104) 2,200,000 2,019,699 - 120,197 Total Civic Center Water Treatment Facility $ (60,104) $ 2,200,000 $ 2,019,699 $ - $ 120,197 Vehicle Fund 119,051 114,000 35,367 - 197,684
Information Technology Fund 140,076 695,000 1,000,233 1,200,000 1,034,843 Total Internal Service Funds $ 259,127 $ 809,000 $ 1,035,600 $ 1,200,000 $ 1,232,527 Total All Funds $ 67,410,493 $ 89,920,082 $ 89,342,791 $ - $ 67,987,784 SCHEDULE OF FUND BALANCES FY 2022-2023
i
REVENUE SUMMARY BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 100 and 101 General Fund
Revenue From Property Taxes 14,279,651 15,106,106 15,646,000 15,646,000 16,146,000 Revenue From Other Taxes 12,554,734 17,430,206 16,400,000 16,500,000 16,950,000 Revenue From Licenses and Permits 3,931,476 3,688,075 3,194,500 3,361,500 3,521,500 Revenue From Fines and Forfeitures 1,159,524 1,366,214 1,000,000 1,150,000 1,150,000 Revenue From Other Governments 3,064,758 2,236,343 3,174,798 3,053,093 2,980,475 Revenue From Service Charges 3,178,173 3,731,237 3,710,500 3,935,025 4,697,000 Use of Money and Property 783,169 15,610 310,000 310,000 310,000 Miscellaneous Revenue 1,095,487 602,545 962,976 971,476 436,000 SCE Woolsey Fire Settlement 13,553,945 - - - -
Total General Fund $ 53,600,917 $ 44,176,336 $ 44,398,774 $ 44,927,094 $ 46,190,975 105 Land Acquisition - COP/Grant - - - - -
201 Gas Tax Fund 295,133 282,317 326,372 326,372 371,785 202 Traffic Safety Fund 224,191 217,408 200,900 200,900 200,900 203 Proposition A Fund 256,961 245,059 238,679 238,679 283,466 204 Proposition C Fund 214,812 204,254 198,319 198,319 235,468 161,013 153,644 149,239 149,239 177,101
206 Air Quality Management Fund 17,443 16,159 16,800 16,800 16,800 207 Solid Waste Management Fund 142,980 133,447 142,649 142,574 142,625 208 Parkland Development Fund 48,702 31,293 21,000 45,500 20,500 209 Quimby Fund 88 29 35 30 30
211 COPS (Brulte) Grant Fund 155,948 156,727 160,000 161,285 162,000 212 Measure M Fund 182,600 174,504 168,871 168,871 200,448 213 Road Maintenance and Rehabilitation Fund 222,934 237,297 248,643 248,643 289,738 214 Art in Public Places Fund 813 264 5,250 5,250 5,200 215 Community Development Block Grant Fund 18,844 110,597 283,000 283,000 60,000 218 Measure W Fund - 380,645 380,100 389,347 380,100
225 Grants Fund 1,010,185 4,964,753 18,613,376 2,113,376 16,510,869 290 Big Rock Mesa LMD Fund 313,787 323,100 328,339 328,339 328,339 291 Malibu Road LMD Fund 56,707 58,841 60,188 60,188 60,188 292 Calle Del Barco LMD Fund 54,365 73,507 82,318 82,318 82,318 516 Civic Center Water Treatment Facility Phase 1 2,730,581 2,543,831 2,617,519 2,617,519 2,597,519 517 Civic Center Water Treatment Facility Phase 2 1,088,212 1,023,880 17,100,000 600,000 16,500,000 712 Carbon Beach Undergrounding CFD Fund 224,876 252,758 236,052 236,052 236,052 713 Broad Beach Assessment District 134,620 142,204 141,720 141,720 141,720 715 Civic Center Water Treatment Facility AD - - - - -
Total Special Revenue Funds $ 7,555,795 $ 11,726,518 $ 41,719,369 $ 8,754,321 $ 39,003,166 500 Legacy Park Fund 1,823,832 1,806,857 1,689,067 1,689,067 1,716,941 Total Legacy Park Project Fund $ 1,823,832 $ 1,806,857 $ 1,689,067 $ 1,689,067 $ 1,716,941 515 CCWTF Fund 1,607,468 1,611,145 2,210,622 2,236,622 2,200,000 Total CCWTF Fund $ 1,607,468 $ 1,611,145 $ 2,210,622 $ 2,236,622 $ 2,200,000 601 Vehicle Fund 87,671 43,118 114,100 114,100 114,000
602 Information Technology Fund 564,411 473,375 657,100 657,100 695,000 Total Internal Service Funds $ 652,082 $ 516,493 $ 771,200 $ 771,200 $ 809,000 Total Revenue - All Funds $ 65,240,094 $ 59,837,349 $ 90,789,032 $ 58,378,304 $ 89,920,082 205 Measure R Fund
ii
REVENUE DETAIL BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 100 and 101 General Fund
3111 Current Year Secured Property Tax 11,673,506 12,405,311 12,900,000 12,900,000 13,300,000 3112 Current Year Unsecured Property Tax 434,248 435,423 425,000 425,000 425,000 3113 Homeowner's Exemption 60,830 58,409 60,000 60,000 60,000 3114 Prior Year Secured Property Tax 2,082 (11) 1,000 1,000 1,000 3115 Prior Year Unsecured Property Tax 13,773 16,295 10,000 10,000 10,000 3118 Property Tax In-Lieu 2,095,212 2,190,679 2,250,000 2,250,000 2,350,000 Revenue From Property Taxes $ 14,279,651 $ 15,106,106 $ 15,646,000 $ 15,646,000 $ 16,146,000 3131 Documentary Transfer Tax 596,332 1,584,905 1,000,000 1,100,000 1,200,000 3132 Utility User's Tax 2,163,932 2,361,337 2,100,000 2,100,000 2,200,000 3133 Transient Occupancy Tax - Hotels and Motels 1,902,987 2,550,854 2,750,000 2,750,000 3,000,000 3133-01 Transient Occupancy Tax - Private Rentals 3,047,766 5,353,189 5,000,000 5,000,000 5,000,000 3134 Franchise Fees 662,911 698,275 650,000 650,000 650,000 3137 Sales and Use Tax 3,788,472 4,337,084 4,500,000 4,500,000 4,500,000 3138 Parking Occupancy Tax 392,334 544,562 400,000 400,000 400,000 Revenue From Other Taxes $ 12,554,734 $ 17,430,206 $ 16,400,000 $ 16,500,000 $ 16,950,000 3201 Alarm Permits 32,371 31,977 30,000 30,000 35,000
3202 Film Permits 349,891 450,985 360,000 450,000 450,000 3203 Building Permits 1,370,314 1,023,859 900,000 910,000 930,000 3203-01 Special Investigation Fees 6,564 12,020 13,000 20,000 20,000 3204 Wastewater Treatment System Permits 34,344 45,666 35,000 35,000 35,000 3205 Plumbing Permits 145,705 155,808 110,000 115,000 115,000 3207 Mechanical Permits 88,924 120,855 80,000 80,000 90,000 3208 Electrical Permit Fees 263,615 224,229 200,000 210,000 225,000 3209 Grading/Drainage Permit Fees 93,334 92,984 65,000 75,000 80,000 3210 Miscellaneous Permits 47,158 32,142 30,000 15,000 20,000 3418 OWTS Operating Permit Fees 357,908 451,412 320,000 320,000 320,000 3420 Parking Permits 1,701 972 1,500 1,500 1,500
3421 Planning Review Fees 1,139,647 1,045,166 1,050,000 1,100,000 1,200,000 Revenue From Licenses and Permits $ 3,931,476 $ 3,688,075 $ 3,194,500 $ 3,361,500 $ 3,521,500 3250 Parking Citation Fines 1,159,524 1,366,214 1,000,000 1,150,000 1,150,000 Revenue From Fines and Forfeitures $ 1,159,524 $ 1,366,214 $ 1,000,000 $ 1,150,000 $ 1,150,000 3314 State Mandated Cost Reimbursement - - - - -
3316 Motor Vehicle In-Lieu Fees 10,008 9,274 5,000 15,000 15,000 3318 Street Sweeping Reimbursements 51,678 51,678 50,000 51,678 51,678 3321 COVID-19 Budget Act of 2020 - 163,104 - - -
3322 American Rescue Plan - - 1,413,798 1,413,798 1,413,797 3341 FEMA/OES Reimbursements 3,003,072 1,673,014 1,500,000 1,500,000 1,500,000 3373 Proposition A Recreation - - - - -
3381 LA County EWMP Reimbursement - 339,273 206,000 72,617 - Revenue From Other Governments $ 3,064,758 $ 2,236,343 $ 3,174,798 $ 3,053,093 $ 2,980,475 3408 Biology Review Fees 113,374 142,983 130,000 175,000 175,000 3409 Document Retention Fees 12,042 13,176 12,000 14,000 14,000 3410 Building Plan Check Fees 880,866 927,005 800,000 800,000 850,000 3410-01 Administrative Plan Check Processing Fee 32,376 42,234 45,000 50,000 50,000 3410-03 Building Plan Check Fees - Dark Sky - - - - 650,000 3411 Inspector Plan Check Fees 77,296 171,442 175,000 175,000 180,000 3412 Geo Soils Engineering Fees 625,413 870,525 800,000 900,000 900,000 3413 Other Plan Check Fees 30,941 22,662 35,000 40,000 40,000 3414 Environmental Health Review Fees 380,380 413,131 350,000 400,000 400,000 3415 Grading/Drainage Plan Review Fees 24,953 7,161 25,000 10,000 10,000 3416 Code Enforcement Investigation Fees 40,404 63,354 60,000 60,000 60,000 3419 Credit Card Fees 36,629 84,456 95,000 105,000 105,000 3422 OWTS Practitioners Fees 21,726 3,630 23,000 23,000 4,000 3425 CA Building Standards Commission Fee 1,210 868 3,000 3,000 3,000 3427 Technology Enhancement Fee 19,528 112,076 100,000 100,000 100,000 3431 Public Works/Engineering Fees 352,899 357,784 350,000 350,000 350,000 3432 WQMP Fees 53,229 17,214 50,000 25,000 25,000
3433 Banner Hanging Fees 323 - 500 - -
3434 TOT Registration Fees 1,025 325 - 25 -
3434-01 Short-Term Rental Permit Fee - 76,146 90,000 90,000 100,000 3434-02 Short-Term Rental Violation Fines - 34,496 2,000 2,000 2,000 3435 Administrative Permit Processing Fees 83,960 77,268 75,000 75,000 80,000 3436 Electric Vehicle Charger Fees - - 2,000 2,000 2,000 3441 Sale of Publications and Materials 510 52 2,000 500 500 3444 Returned Check Service Fees 388 279 500 500 500
3446 Vehicle Release Impound Fees - 18,250 75,000 75,000 75,000 3447 Election Fees - 1,814 - - 1,500
3448 Subpoena Fees 5,650 1,204 5,000 500 1,000
iii
REVENUE DETAIL BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed General Fund (Continued)
3449 False Alarm Service Charge 16,917 13,744 12,000 12,000 12,000 3450 Residential Decals 3,675 3,015 2,000 1,000 2,000
3451 Passport Processing Fees 20,595 - - - -
3461 Municipal Facility Use Fees 113,914 10,939 60,000 70,000 80,000 3464 Sports Program 40,202 28,525 42,000 42,000 45,000
3464-01 Girls Youth Sports 8,397 - 7,000 7,000 7,000
3466 Aquatics Program 93,134 127,167 170,000 190,000 200,000 3467 Day Camp 24,657 71,171 55,000 50,000 50,000
3468 Senior Adult Program 12,875 480 5,000 5,000 5,000
3469 Skate Park - - 9,000 20,000 45,000
3470 Recreation/Community Class Registration 46,923 16,661 41,000 60,000 70,000 3472 Special Events 1,762 - 2,500 2,500 2,500
Revenue From Service Charges $ 3,178,173 $ 3,731,237 $ 3,710,500 $ 3,935,025 $ 4,697,000 3501 Interest Earnings 766,907 15,610 300,000 300,000 300,000 3505 City Hall Use Fees 16,262 - 10,000 10,000 10,000
Use of Money and Property $ 783,169 $ 15,610 $ 310,000 310,000 $ 310,000 3600 Proceeds From Grants 443,284 379,340 889,476 889,476 370,000 3602 Proposition A Transportation Funds Exchange - - - - - 3901 Settlements 10,151 10,000 10,000 8,500 5,000
3902 Legal Fees - - 2,500 - -
3904 TOT Private Rental Penalties 7,835 120,308 25,000 25,000 25,000 3905 Miscellaneous Reimbursements 24,040 66,169 25,000 35,000 25,000 3920 Donations 600,000 20,174 5,000 5,000 5,000
3940 Sale of Surplus Property 360 350 1,000 1,000 1,000 3943 Miscellaneous Revenue 9,817 6,204 5,000 7,500 5,000 Miscellaneous Revenue $ 1,095,487 $ 602,545 $ 962,976 $ 971,476 $ 436,000 Subotal General Fund $ 40,046,972 $ 44,176,336 $ 44,398,774 $ 44,927,094 $ 46,190,975 3901-01 SCE Woolsey Fire Settlement 13,553,945 - - - -
Woolsey Fire Settlement $ 13,553,945 $ - $ - $ - $ -
Total General Fund $ 53,600,917 $ 44,176,336 $ 44,398,774 $ 44,927,094 $ 46,190,975 105 Land Acquisition - COP/Grant
3600 Land Acquisition - Grants - - - - -
3950 Land Acquisition - COPs - - - - -
Total Land Acquisition $ - $ - $ - $ - $ -
201 Gas Tax Fund
3315 Highway User's Fees 277,525 279,873 325,372 325,372 370,785 3318 Traffic Congestion Relief 14,216 - - - -
3501 Interest Earning 3,392 2,444 1,000 1,000 1,000
Total Gas Tax Fund $ 295,133 $ 282,317 $ 326,372 $ 326,372 $ 371,785 202 Traffic Safety Fund
3312 Fines & Forfeitures 221,458 215,414 200,000 200,000 200,000 3501 Interest Earnings 2,733 1,994 900 900 900
Total Traffic Safety Fund $ 224,191 $ 217,408 $ 200,900 $ 200,900 $ 200,900 203 Proposition A Fund
3371 Prop A Funds 251,275 242,367 236,679 236,679 281,466 3501 Interest Earnings 5,686 2,692 2,000 2,000 2,000
Total Proposition A Fund $ 256,961 $ 245,059 $ 238,679 $ 238,679 $ 283,466 204 Proposition C Fund
3372 Prop C Funds 208,433 201,035 196,319 196,319 233,468 3501 Interest Earnings 6,379 3,219 2,000 2,000 2,000
Total Proposition C Fund $ 214,812 $ 204,254 $ 198,319 $ 198,319 $ 235,468 205 Measure R Fund
3374 Measure R Annual Allocation 156,101 150,985 147,239 147,239 175,101 3501 Interest Earnings 4,912 2,659 2,000 2,000 2,000
Total Measure R Fund $ 161,013 $ 153,644 $ 149,239 $ 149,239 $ 177,101 Special Revenue Funds
iv
REVENUE DETAIL BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 206 Air Quality Management Fund
3377 AQMD Funds 15,123 15,304 16,000 16,000 16,000
3501 Interest Earnings 2,320 855 800 800 800
Total Air Quality Management Fund $ 17,443 $ 16,159 $ 16,800 $ 16,800 $ 16,800 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 124,055 105,767 120,000 120,000 120,000 3434 Recycling Fees 16,693 17,029 17,449 17,449 17,500
3501 Interest Earnings 126 124 200 125 125
3600 Grant Proceeds 2,106 10,527 5,000 5,000 5,000
Total Solid Waste Management Fund $ 142,980 $ 133,447 $ 142,649 $ 142,574 $ 142,625 208 Parkland Development Fund
3135 Parkland Development Fees 46,364 30,254 20,000 45,000 20,000 3501 Interest Earnings 2,338 1,039 1,000 500 500
Total Parkland Development Fund $ 48,702 $ 31,293 $ 21,000 $ 45,500 $ 20,500 209 Quimby Fund
3501 Interest Earnings 88 29 35 30 30
Total Quimby Fund $ 88 $ 29 $ 35 $ 30 $ 30
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 155,948 156,727 160,000 161,285 162,000 Total COPS (Brulte) Fund $ 155,948 $ 156,727 $ 160,000 $ 161,285 $ 162,000 212 Measure M Fund
3375 Measure M Annual Allocation 175,780 171,071 166,871 166,871 198,448 3501 Interest Earnings 6,820 3,433 2,000 2,000 2,000
Total Measure M Fund $ 182,600 $ 174,504 $ 168,871 $ 168,871 $ 200,448 213 Road Maintenance and Rehabilitation (RMRA) Fund
3319 SB1 Annual Allocation 219,010 234,420 247,143 247,143 288,238 3501 Interest Earnings 3,924 2,877 1,500 1,500 1,500
Total Road Maintenance & Rehabilitation Fund $ 222,934 $ 237,297 $ 248,643 $ 248,643 $ 289,738 214 Art in Public Places Fund
3135 Art in Public Places Fees - - 5,000 5,000 5,000
3501 Interest Earnings 813 264 250 250 200
Total Parkland Development Fund $ 813 $ 264 $ 5,250 $ 5,250 $ 5,200 215 Community Development Block Grant Fund
3600 Proceeds From Grants 18,844 63,597 133,000 133,000 15,000 3600-01 Proceeds From Grants - Disaster Recovery - 47,000 150,000 150,000 45,000 Total Comm. Dev. Block Grant Fund $ 18,844 $ 110,597 $ 283,000 $ 283,000 $ 60,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation - 379,622 380,000 389,247 380,000 3501 Interest Earnings - 1,023 100 100 100
Total Measure W - LA County Stormwater Fund $ - $ 380,645 $ 380,100 $ 389,347 $ 380,100 225 Grants Fund
3376 TDA - - 8,596 8,596 10,869
3600 Proceeds From Grants 1,010,185 4,964,753 18,604,780 2,104,780 16,500,000 Total Grants Fund $ 1,010,185 $ 4,964,753 $ 18,613,376 $ 2,113,376 $ 16,510,869 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 310,479 322,196 327,539 327,539 327,539 3501 Interest Earnings 3,308 904 800 800 800
Total Big Rock LMD Fund $ 313,787 $ 323,100 $ 328,339 $ 328,339 $ 328,339 291 Malibu Road LMD Fund
3116 Malibu Road Assessment 54,589 58,058 59,388 59,388 59,388 3501 Interest Earnings 2,118 783 800 800 800
Total Malibu Road LMD Fund $ 56,707 $ 58,841 $ 60,188 $ 60,188 $ 60,188 292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 52,226 72,827 81,618 81,618 81,618 3501 Interest Earnings 2,139 680 700 700 700
Total Calle Del Barco LMD Fund $ 54,365 $ 73,507 $ 82,318 $ 82,318 $ 82,318 Special Revenue Funds (Continued)
v
REVENUE DETAIL BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 516 Civic Center Water Treatment Facility AD
3501 Interest Earnings 155,351 19,844 30,000 30,000 10,000 3915 Civic Center Water Treatment Facility AD 2,575,230 2,523,987 2,587,519 2,587,519 2,587,519 Total Civic Ctr Water Treatment Facility AD $ 2,730,581 $ 2,543,831 $ 2,617,519 $ 2,617,519 $ 2,597,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings 58,212 23,880 - - -
3950 CCWTF - Phase Two Construction - - 16,500,000 - 16,500,000 2080 CCWTF - Phase Two Contributions 1,030,000 1,000,000 600,000 600,000 - Total Civic Ctr Water Treatment Facility CFD $ 1,088,212 $ 1,023,880 $ 17,100,000 $ 600,000 $ 16,500,000 712 Carbon Beach Undergrounding CFD
3915 Carbon Beach Undergrounding Assessment 224,503 251,873 236,032 236,032 236,032 3501 Interest Earnings 373 885 20 20 20
Total Carbon Beach Undergrounding CFD $ 224,876 $ 252,758 $ 236,052 $ 236,052 $ 236,052 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 132,886 141,802 141,710 141,710 141,710 3501 Interest Earnings 1,734 402 10 10 10
Total Broad Beach Undergrounding AD $ 134,620 $ 142,204 $ 141,720 $ 141,720 $ 141,720 715 Civic Center Water Treatment Facility AD - Construction 3501 Interest Earnings - - - - -
3600 SWRCB Grant - - - - -
3915 Contributions from Property Owners - - - - -
3950-01 Recycled Water Loan - - - - -
3950-02 Water Loan - - - - -
Total Civic Center Water Treatment Facility - Constr $ - $ - $ - $ - $ - $ 7,555,795 $ 11,726,518 $ 41,719,369 $ 8,754,321 $ 39,003,166 500 Legacy Park Project Fund
3501 Interest Earnings 23,863 6,877 6,000 6,000 6,000
3505 Proceeds From Rent 1,513,064 1,514,925 1,538,067 1,538,067 1,565,941 3373 Prop A Recreation 100,523 123,250 - - -
3905 Miscellaneous Revenue 186,382 161,805 145,000 145,000 145,000 Total Legacy Park Project Fund $ 1,823,832 $ 1,806,857 $ 1,689,067 $ 1,689,067 $ 1,716,941 Total Legacy Park Project Fund $ 1,823,832 $ 1,806,857 $ 1,689,067 $ 1,689,067 $ 1,716,941 515 Civic Center Wastewater Treatment Facility (CCWTF) Fund 3501 Interest Earnings - 233 - - -
3510 Sewer Services 1,610,929 1,610,912 2,210,622 2,210,622 2,200,000 3915 Contributions from Property Owners - - - 26,000 -
3943 Miscellaneous Revenue (3,461) - - - -
Total CCWTF Fund $ 1,607,468 $ 1,611,145 $ 2,210,622 $ 2,236,622 $ 2,200,000 Total CCWTF Fund $ 1,607,468 $ 1,611,145 $ 2,210,622 $ 2,236,622 $ 2,200,000 Internal Service Funds
601 Vehicle Fund
3501 Interest Earnings 2,671 1,118 100 100 -
3951 Vehicle Charges 85,000 42,000 114,000 114,000 114,000 Total Vehicle Fund $ 87,671 $ 43,118 $ 114,100 $ 114,100 $ 114,000 602 Information Technology Fund
3501 Interest Earnings 911 375 100 100 -
3952 Information Technology Charges 563,500 473,000 657,000 657,000 695,000 Total Information Technology Fund $ 564,411 $ 473,375 $ 657,100 $ 657,100 $ 695,000 Total Internal Service Funds $ 652,082 $ 516,493 $ 771,200 $ 771,200 $ 809,000 Total Revenue - All Funds $ 65,240,094 $ 59,837,349 $ 90,789,032 $ 58,378,304 $ 89,920,082 Total Special Revenue Funds
Special Revenue Funds (Continued)
vi
EXPENDITURE SUMMARY BY FUND
2019-20 2020-21 2021-22 2021-22 2022-23
Fund Actual Actual Adopted Projected Proposed
General Fund Program Expenditures 33,230,887 33,443,078 41,906,590 36,726,914 43,660,501 Capital Improvement Projects - General Fund 926,082 256,056 732,372 150,000 1,771,000 Disaster Capital Improvement Projects - General Fund 1,022,374 1,753,438 4,727,345 1,048,664 3,211,491 General Fund $ 35,179,343 $ 35,452,572 $ 47,366,307 $ 37,925,578 $ 48,642,992 Special Revenue Funds
Gas Tax Fund 100,000 425,000 325,000 325,000 325,000
Traffic Safety Fund 50,000 340,000 200,000 200,000 200,000 Proposition A Fund 164,489 77,342 203,000 4,000 165,000 Proposition C Fund 40,000 389,617 300,000 300,000 300,000 Measure R Fund - 400,000 100,000 100,000 100,000
Air Quality Management Fund 813 9,999 - - 118,633
Solid Waste Management Fund 148,498 87,717 185,059 76,713 569,282 Parkland Development In-Lieu Fund - 75,000 - - -
Quimby Fund - - - - -
COPS (Brulte) Fund 155,948 156,727 155,000 161,285 150,000 Measure M Fund - 120,000 510,000 455,167 590,000
Road Maintenance and Rehabilitation Fund - 245,000 315,000 315,000 515,000 Community Development Block Grant Fund 18,841 66,595 160,600 208,000 15,000 Measure W Fund - 100,000 500,000 138,752 620,000
Grants Fund 2,211,905 7,431,170 18,410,000 4,222,488 12,178,219 Big Rock Mesa LMD Fund 360,305 349,632 414,781 266,520 384,647 Malibu Road LMD Fund 32,432 82,586 77,529 76,942 75,016 Calle Del Barco LMD Fund 54,464 88,237 80,529 67,512 81,016 Carbon Beach Undergrounding CFD Fund 224,818 110,237 227,945 227,041 231,460 Broad Beach Undergrounding AD 137,465 90,551 140,767 140,767 139,680 Land Acquisition - - - - -
Civic Center Water Treatment Facility Phase One AD 2,463,276 928,083 2,320,862 2,305,918 2,319,610 Civic Center Water Treatment Facility Phase Two AD - - 16,500,000 1,106,681 16,500,000 Total Special Revenue Funds $ 6,163,254 $ 11,573,493 $ 41,126,072 $ 10,697,785 $ 35,577,564 Legacy Park Project Fund
Legacy Park Project Fund 2,143,759 1,804,216 2,025,162 1,821,794 2,066,936 Legacy Park Project Fund $ 2,143,759 $ 1,804,216 $ 2,025,162 $ 1,821,794 $ 2,066,936 Civic Center Water Treatment Facility
Civic Center Water Treatment Facility 1,829,620 1,843,060 2,005,499 1,959,440 2,019,699 Civic Center Water Treatment Facility $ 1,829,620 $ 1,843,060 $ 2,005,499 $ 1,959,440 $ 2,019,699 Internal Service Funds
Vehicle Fund 212,417 149,679 84,000 84,000 35,367
Information Technology Fund 540,888 502,621 793,691 655,678 1,000,233 Total Internal Service Funds $ 753,305 $ 652,300 $ 877,691 $ 739,678 $ 1,035,600 Total All Funds $ 46,069,281 $ 51,325,641 $ 93,400,731 $ 53,144,274 $ 89,342,791 vii
EXPENDITURE SUMMARY BY DEPARTMENT
2019-20 2020-21 2021-22 2021-22 2022-23
Department Actual Actual Adopted Projected Proposed
General Fund
Management and Administration
7001 City Council 554,298 599,654 835,987 828,256 723,095 7002 Media Operations 358,546 443,937 593,832 518,348 716,248 7003 City Manager 519,304 821,098 696,784 520,238 751,741 7005 Legal Counsel 771,748 1,071,571 1,159,209 1,145,000 1,050,000 7007 City Clerk 344,173 397,542 540,821 289,098 574,966 7021-31 Public Safety 8,800,034 9,791,175 12,088,561 10,990,820 11,652,225 7054 Finance 1,124,289 1,224,947 1,525,855 1,507,016 1,645,083 7058 Human Resources 276,373 304,239 419,964 414,594 691,039 7059 Non-Departmental Services 2,331,364 2,072,415 2,706,116 2,926,176 3,939,529 9050 City Hall 670,950 689,231 828,685 750,405 922,584
9088 Land Acquisition 255,517 291,471 292,420 290,000 290,000 9050-74 Debt Service - City Hall and Trancas Field 2,099,750 3,109,175 3,190,001 3,190,001 3,187,926 Total Management and Administration $ 18,106,346 $ 20,816,455 $ 24,878,235 $ 23,369,950 $ 26,144,435 Community Services
4001 General Recreation 648,211 623,050 769,442 621,321 830,724 4002 Aquatics 205,164 273,367 340,701 198,725 400,454
4003 Outdoor Recreation - - - - 63,967
4004 Day Camp 62,080 59,873 96,897 78,780 102,969
4005 Skate Park - 65,688 99,397 43,528 71,535
4006 Sports 87,959 40,100 107,680 68,791 128,021
4007 Community Classes 102,407 71,975 167,290 104,027 125,917 4008 Senior Adult Program 132,857 76,662 177,338 114,169 200,241 4010 Park Maintenance 949,162 799,818 1,232,380 1,047,299 1,268,402 4011 Special Events 128,275 133,882 143,817 79,794 232,721 4012 Malibu Arts 155,362 133,882 176,373 143,066 241,643 Total Community Services $ 2,471,477 $ 2,278,297 $ 3,311,315 $ 2,499,497 $ 3,666,592 Environmental Sustainability Department
2004 Building Safety and Sustainability 2,206,883 1,918,432 2,634,484 2,310,112 3,225,487 2010 Wastewater Management 610,300 406,694 767,477 549,456 650,021 3003 Clean Water Program 585,494 1,001,360 1,182,438 637,912 1,324,712 3004 Solid Waste Management - 50,000 75,000 75,000 -
Total Environmental Sustainability $ 3,402,677 $ 3,376,486 $ 4,659,399 $ 3,572,479 $ 5,200,220 Planning Department
2001 Planning 2,574,810 2,241,322 2,950,499 2,254,359 3,353,212 2012 Code Enforcement 350,142 352,518 623,926 429,169 636,126 Total Planning Department $ 2,924,952 $ 2,593,840 $ 3,574,425 $ 2,683,527 $ 3,989,338 Public Works
3001 Street Maintenance 1,442,652 433,242 1,420,780 1,120,087 1,178,038 3005 Fleet Operations - - 204,000 78,000 -
3007 City Facilities 75,100 86,461 182,100 27,000 126,100 3008 Public Works 918,352 400,038 1,396,836 1,024,567 1,694,777 Total Public Works $ 2,436,104 $ 919,741 $ 3,203,716 $ 2,249,653 $ 2,998,915 Disaster Response
3002 Fire Rebuilds and Storm Response 3,074,073 2,948,174 2,099,000 2,099,000 1,564,000 3002-19 COVID-19 Response 815,258 510,085 180,500 252,800 97,000 Total Disaster Response $ 3,889,331 $ 3,458,259 $ 2,279,500 $ 2,351,800 $ 1,661,000 Total General Fund $ 33,230,887 $ 33,443,078 $ 41,906,590 $ 36,726,906 $ 43,660,501 viii
EXPENDITURE SUMMARY BY DEPARTMENT
2019-20 2020-21 2021-22 2021-22 2022-23
Department Actual Actual Adopted Projected Proposed
Special Revenue Funds
3001 Street Maintenance 190,000 1,200,000 785,000 785,000 785,000 3003 Clean Water Program - - - - -
3007 Stormwater Treatment Facilities - 100,000 100,000 100,000 100,000 3004 Solid Waste Management 148,498 87,717 185,059 76,713 569,282 3008 Public Works 300,000 465,000 345,000 345,000 345,000 3009 Transportation Services 164,489 77,342 203,000 4,000 165,000 4010 Park Maintenance - 75,000 - - -
6002 Big Rock Mesa LMD 360,305 349,632 414,781 266,520 384,647 6003 Malibu Road LMD 32,432 82,586 77,529 76,942 75,016 6004 Calle Del Barco LMD 54,464 88,237 80,529 67,512 81,016 9048 Carbon Beach Undergrounding CFD 224,818 110,237 227,945 227,041 231,460 9052 Broad Beach Undergrounding AD 137,465 90,551 140,767 140,767 139,680 9049 Civic Center Wastewater Treatment AD 2,463,276 928,083 2,320,862 2,305,918 2,319,610 9088 Land Acquisition - - - - -
7031 Public Safety 155,948 156,727 155,000 161,285 150,000 7070 Community Development Block Grant (CDBG) 18,841 66,595 160,600 208,000 15,000 Total Special Revenue Funds $ 4,250,536 $ 3,877,707 $ 5,196,072 $ 4,764,697 $ 5,479,345 Capital Project Funds
9002 Annual Street Overlay - 554,617 720,000 720,000 900,000 9058 PCH Intersection Improvements 198,322 - - - -
9059 PCH Median Improvements 383,318 212,150 4,250,000 1,304,985 4,490,000 9061 Civic Center Way Improvements 54,950 4,530,313 - - - 9065 Malibu Community Labor Exchange Trailer - - - - -
9066 PCH Signal Synchronization System Improvements 423,912 697,463 9,805,000 2,617,503 6,555,000 9070 Civic Center Stormwater Diversion Structure 13,151 5,680 100,000 100,000 - 9072 Marie Canyon Green Streets - - 400,000 38,752 385,000 9073 Stormdrain Trash Screens - Phase One - 17,864 - - - 9075 CCWTF - Phase Two 851,403 1,641,916 16,500,000 1,106,681 16,500,000 9078 City Hall Solar Power Project - - - - -
9079 City Hall Roof Project 187 224,266 - - -
9081 CCWTF Lateral Connections Improvements 150,000 - - - - 9082 Westward Beach Road Improvements 17,315 4,360 3,845,000 145,167 350,000 9083 Heathercliff Road Safety Improvements - - - - -
9084 Electric Vehicle Charging Stations 813 9,999 - - - 9085 Anchor Sculpture Base - - - - -
9089 Temporary Skate Park 586,933 595 - - -
9090 Permanent Skate Park - 25,515 307,372 50,000 1,066,000 9091 Civic Center Way Stormdrain Repair 158,496 - - - - 9092 Bluffs Park Workout Stations - 44,968 - - -
9093 Bluff Park Shade Structure - - - - 100,000
9094 Vehicle Protection Devices - City Properties - - 100,000 - 100,000 9095 Malibu Slope Repairs - - - - -
9096 Legacy Park Paver Repair - - 60,000 - -
9097 Malibu Bluffs Park South Walkway - - 150,000 - 150,000 9098 Trancas Canyon Park Playground Resurfacing - - 75,000 - 75,000 9099 PCH Overhead Warning Signs - - 160,000 - -
9100 PCH at Trancas Canyon Road Right Turn Lane - - 250,000 - 683,219 9101 PCH Cross Walk Improvements - - - - 200,000
9102 PCH Median Improvements at Paradise Cove/Zuma - - - - 100,000 9103 Kanan Dume Biofilter - - - - 100,000
9104 Stormdrain Trash Screens - Phase Two - - - - 35,000 9105 City Traffic Signals Backup Power - - - - 30,000
9106 Malibu Canyon Road Traffic Study - - - - 50,000
9107 Coast View Stormdrain Improvement - - - - -
Disaster Capital Improvement Projects
9200 Woolsey Fire & Storm Response Capital Projects 1,022,374 1,753,438 4,727,345 1,048,664 3,211,491 Total Capital Project Funds $ 3,861,174 $ 9,723,144 $ 41,449,717 $ 7,131,752 $ 35,080,710 ix
EXPENDITURE SUMMARY BY DEPARTMENT
2019-20 2020-21 2021-22 2021-22 2022-23
Department Actual Actual Adopted Projected Proposed
Legacy Park Fund
3003 Clean Water Program 200,000 - - - -
3007 Stormwater Treatment Facilities 100,000 - - - -
7004 Legacy Park Debt Service 1,124,551 1,115,428 1,093,838 1,093,838 1,091,451 7008 Legacy Park Operations 719,208 670,924 871,324 727,956 975,485 Total Legacy Park Project Fund $ 2,143,759 $ 1,786,352 $ 1,965,162 $ 1,821,794 $ 2,066,936 Civic Center Water Treatment Facility (CCWTF) Fund
3010 Civic Center Water Treatment Facility 1,829,620 1,843,060 2,005,499 1,959,440 2,019,699 Total CCWTF Fund $ 1,829,620 $ 1,843,060 $ 2,005,499 $ 1,959,440 $ 2,019,699 Internal Service Funds
601 Vehicle Fund 212,417 149,679 84,000 84,000 35,367
602 Information Systems Fund 540,888 502,621 793,691 655,678 1,000,233 Total Internal Service Funds $ 753,305 $ 652,300 $ 877,691 $ 739,678 $ 1,035,600 Total All Funds $ 46,069,281 $ 51,325,641 $ 93,400,731 $ 53,144,266 $ 89,342,791 x
SCHEDULE OF TRANSFERS 2022-2023
Transfers Transfers
Fund In (Out) Description Reference
General Fund - Undesignated (1,200,000)
General Fund - CIP Designated (1,513,628)
General Fund - Designated Case Crummer (257,372)
General Fund - SCE Settlement Woolsey Fire (414,010)
General Fund - Disaster Response (2,797,481)
Designated for American Rescue Plan (957,661)
Capital Improvements 350,000 Westward Beach Road Improvements 9082 Capital Improvements 1,066,000 Permanent Skate Park 9090 Capital Improvements 100,000 Vehicle Protection Devices-City Properties 9094 Capital Improvements 150,000 Malibu Bluffs Park South Walkway 9097 Capital Improvements 75,000 Trancas Canyon Park Playground Resurfacing 9098 Capital Improvements 30,000 City Traffic Signals Backup Power 9105 Capital Improvements - Woolsey Fire/Storm 175,000 Clover Heights Storm Drain Improvements 9204 Capital Improvements - Woolsey Fire/Storm 750,000 Latigo Canyon Roadway/Retaining Wall 9207 Capital Improvements - Woolsey Fire/Storm 191,000 Trancas Canyon Park Improvements 9209 Capital Improvements - Woolsey Fire/Storm 664,766 Trancas Canyon Park Slope Improvements 9210 Capital Improvements - Woolsey Fire/Storm 500,000 Broad Beach Road Water Quality Improvements 9212 Capital Improvements - Woolsey Fire/Storm 400,000 Encinal Canyon Road Drainage Improvements 9213 Capital Improvements - Woolsey Fire/Storm 130,000 Malibu Road Drainage Repairs 9215 Capital Improvements - Woolsey Fire/Storm 150,725 Westward Beach Road Shoulder Repairs 9216 Capital Improvements - Woolsey Fire/Storm 75,000 Outdoor Warning Sirens - Design 9219 Capital Improvements - Woolsey Fire/Storm 100,000 Storm Drain Master Plan 9221 Capital Improvements - Woolsey Fire/Storm 75,000 Point Dume Walkways 9222 American Rescue Plan 160,000 Public Safety Staff 7021
American Rescue Plan 200,000 Grants Management Staff (Finance) 7054 American Rescue Plan 53,435 Community Services Staff various American Rescue Plan 100,000 Permitting Software 7060
American Rescue Plan 305,000 Planning Staff 2001/2012
American Rescue Plan 139,226 Public Works/Engineering Staff 3008 Information Technology 1,200,000 Rebuild for Comprehensive IT Assessment 602 Proposition/Measure A - LA County Parks (100,000)
Proposition C (235,000)
Measure M Fund (450,000)
Measure W - LA County Stormwater (520,000)
Road Maintenance and Rehabilitation (RMRA) (515,000)
Capital Improvements 900,000 Annual Street Overlay 9002 Capital Improvements 385,000 Marie Canyon Green Streets 9072 Capital Improvements 100,000 Kanan Dume Biofilter 9103
Capital Improvements 35,000 Stormdrain Trash Screens Phase Two 9104 Capital Improvements 100,000 Bluffs Park Shade Structure 9093 Capital Improvements 200,000 PCH Crosswalk Improvements - Big Rock/20326 PC 9101 Capital Improvements 100,000 PCH Median Improvements - Paradise Cove/Zuma 9102 Grants Fund (11,778,219)
AD 2015-1 State Revolving Fund Loan Grant CCWTF Phase 1 - Reimbursable 9049 Measure R Highway Operational Improvements Funds 11,728,219 Capital Improvements 310 Surface Transportation Program - Local (STPL) 50,000 Malibu Canyon Road Traffic Study 9106 State Revolving Fund Loan Wastewater (16,500,000)
Capital Improvements 16,500,000 CCWTF Phase Two - Reimbursable 9075 Totals $ 37,238,371 $ (37,238,371)
xi
xii
Department Expenditures by Program
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Adopted Projected Proposed 3002 Woolsey Fire & Storm Response 3,074,073 2,948,174 2,099,000 2,099,000 1,564,000 3002-19 COVID-19 Response 815,258 510,085 180,500 252,800 97,000 9200 Disaster Capital Improvement Projects 1,022,374 1,753,438 4,727,345 1,048,664 3,211,491 Total $ 4,911,705 $ 5,211,697 $ 7,006,845 $ 3,400,464 $ 4,872,491
DISASTER RESPONSE
1 WOOLSEY FIRE AND STORM RESPONSE OPERATIONS
The Fiscal Year 2022-2023 Budget includes expenditures to address the ongoing operational costs spanning multiple departments to address recovery and rebuilding efforts as a result of the Woolsey Fire. These costs include various professional services, including contract planners, inspectors, plan checking, and other services. It also includes some costs for advertising, website and printing costs have been included to make sure that all the necessary information is being communicated extensively with the community. Starting in Fiscal Year 2021-2022 costs associated with the City’s fire rebuild effort are no longer applied or charged directly against the City’s SCE Settlement funds for this program including City personnel and other associated costs. This is continued for Fiscal Year 2022-2023, other than $300,000 of the contracted services for plan review, in that no City personnel or other associated costs are charged against the City’s SCE Settlement funds.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Environmental Sustainability:
ESD Director/Building Official 0.50 0.00 0.00
Sr. Building Inspector 1.00 0.00 0.00
Environmental Health Administrator 0.50 0.00 0.00
Sr. Permit Services Technician 1.00 0.00 0.00
Planning:
Planning Director 0.50 0.00 0.00
Assistant Planning Director 0.50 0.00 0.00
Planning Technician 1.00 0.00 0.00
Public Works:
Assistant Public Works Director 0.50 0.00 0.00
Assistant Civil Engineer 1.00 0.00 0.00
Total 6.50 0.00 0.00
2 EXPENDITURE DETAIL
Fund 100 - General Fund
Fund 102 - FEMA
Program 3002 - Woolsey Fire/Storm Response
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 22,420 663,256 - - -
4102 Part-Time Salaries - - - - -
4104 Overtime - 35,002 - - -
4201 Retirement 76,989 134,512 - - -
4202 Health Insurance 74,596 126,741 - - -
4203 Vision Insurance 981 1,709 - - -
4204 Dental Insurance 6,005 10,221 - - -
4205 Life Insurance 982 1,479 - - -
4208 Deferred Compensation 5,746 7,147 - - -
4209 Disability Insurance 5,021 8,509 - - -
4210 Other 13,568 17,168 - - -
Total Salaries & Benefits $ 206,308 $ 1,005,744 $ - $ - $ - 5100 Professional Services 15,520 7,756 10,000 5,000 10,000 5100-01 Coastal Dev. Permit Services 26,618 32,150 25,000 25,000 25,000 5100-02 Fire Rebuilds - Planning 580,371 250,250 250,000 250,000 250,000 5100-03 Fire Rebuilds - ESD 1,739,888 1,468,374 1,500,000 1,200,000 1,100,000 5100-04 Fire Rebuilds - Public Works 105,267 158,687 255,000 255,000 120,000 5107 Contract Personnel 46,352 - - - -
5120 Street Maintenance 25,744 - - - -
5120-01 Debris Removal - - - - -
5123 Storm Response 255,466 20,159 50,000 50,000 50,000 5126 Wall/Sidewalk Maintenance - - - - -
5200 Tree Maintenance 11,225 - - - -
5210 Service Fees & Charges 97 - - - -
5300 Travel & Training - - - - -
5401 Advertising & Noticing 5,242 740 2,500 1,000 2,500 5405 Printing - 710 2,500 1,000 2,500
5725 Trash Pickup/Recycling - - - - -
6160 Operating Supplies 55,325 2,879 3,000 2,000 3,000
6160-01 Emergency Supplies During Fire - - - - -
6165 Website Services 650 725 1,000 1,000 1,000
6500 Motor Fuels - - - - -
Total Operating & Maintenance $ 2,867,765 $ 1,942,430 $ 2,099,000 $ 1,790,000 $ 1,564,000 Total Expenditures $ 3,074,073 $ 2,948,174 $ 2,099,000 $ 1,790,000 $ 1,564,000 Source of Funds
SCE Woolsey Fire Settlement Fund 3,074,073 2,948,174 - - 300,000 General Fund (100) - - 2,099,000 2,099,000 1,264,000
General Fund (FEMA) 102 - - - - -
Total Source of Funds $ 3,074,073 $ 2,948,174 $ 2,099,000 $ 2,099,000 $ 1,564,000 3 COVID-19 PANDEMIC
On March 4, 2020, California Governor Gavin Newsom declared a State of Emergency in response to the increased spread of COVID-19. Additionally, on March 4, 2020, the Los Angeles County Board of Supervisors and the Department of Public Health declared a local and public health emergency in response to increased spread of COVID-19 across the country and in Los Angeles County. The City of Malibu’s Emergency Operations Center (EOC) was activated on March 13. On March 16, the City Council adopted Resolution No. 20-14 ratifying the City’s Emergency Services Director's Proclamation of Existence of a Local Emergency issued on March 14, 2020. The President of the United States declared a major disaster for California for the COVID-19 pandemic on March 22, 2020.
Since that time Federal, State and County governments have revised public health regulations in response to evolving epidemiological metrics.
The Fiscal Year 2022-2023 Budget includes expenditures to address the ongoing operational costs of the City’s response to the COVID-19 pandemic. These costs include staff time to track and manage the City’s response, professional services, operating supplies, and advertising and printing costs to support communications with the community. It is anticipated that a portion of these costs will be eligible for FEMA reimbursement.
4 EXPENDITURE DETAIL
Fund 100 - General Fund
Fund 102 - FEMA
Program 3002-19 - COVID-19 Response
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 558,798 258,369 - 50,000 50,000 4102 Part-Time Salaries 9,308 5,442 - 10,000 10,000
4104 Overtime 18,306 4,363 10,000 - -
4201 Retirement - - - 10,000 10,000
4202 Health Insurance - - - 10,000 10,000
4203 Vision Insurance - 37 - 100 -
4204 Dental Insurance - 219 - 100 -
4205 Life Insurance - - - 100 -
4208 Deferred Compensation - - - - -
4209 Disability Insurance - - - 500 -
4210 Other - - - 1,500 -
Total Salaries & Benefits $ 586,412 $ 268,430 $ 10,000 $ 82,300 $ 80,000 5100 Professional Services 111,749 139,889 80,000 80,000 10,000 5300 Transport/Hotels/Meals 4,428 - 500 500 -
5401 Advertising & Noticing 5,382 40 5,000 5,000 1,000
5405 Printing - - 5,000 5,000 1,000
6160 Operating Supplies 107,287 101,726 80,000 80,000 5,000 Total Operating & Maintenance $ 228,846 $ 241,655 $ 170,500 $ 170,500 $ 17,000 Total Expenditures $ 815,258 $ 510,085 $ 180,500 $ 252,800 $ 97,000 Source of Funds
General Fund 100 568,106 264,067 180,500 252,800 87,000 General Fund (FEMA) 102 247,152 246,018 - - 10,000
General Fund (American Rescue Plan) 102 - - - - -
Total Source of Funds $ 815,258 $ 510,085 $ 180,500 $ 252,800 $ 97,000 5 DISASTER RECOVERY CAPITAL IMPROVEMENT PROJECTS
CORRAL CANYON ROAD CULVERT REPAIRS (9202) (COMPLETED)
This project is located several hundred feet up Corral Canyon Road where there is a new depression in the pavement surface that was discovered after the Woolsey Fire. The pipe was damaged or partially collapsed. The project included replacing the culvert and drainage inlet and repairing the pavement. This project was completed in Fiscal Year 2019-2020.
CITYWIDE GUARDRAIL REPLACEMENT (9203) (COMPLETED)
This project consists of replacing all damaged guardrails throughout the City caused by the Woolsey Fire on Encinal Canyon Road, Birdview Avenue, Wildlife Road, Latigo Canyon Road, Corral Canyon Road, and Kanan Dume Road. The design, permitting, bidding and construction of this project was coordinated with the County since they have similar projects in the area.
This project was completed in Fiscal Year 2020-2021.
CLOVER HEIGHTS STORM DRAIN IMPROVEMENTS (9204)
After the Woolsey Fire, the City experienced heavy rains in 2019 causing damage to the drainage system on Clover Heights. The City received grant funding through the FEMA Hazard Mitigation Grant Program for design and construction to install a new storm drain line on Clover Heights. The design for this project began in Fiscal Year 2021-2022. The design of this project will continue in Fiscal Year 2022-2023.
CORRAL CANYON ROAD STABILIZATION PROJECT (9205) (CANCELLED) The project consists of removing a damaged metal pipe, replacing it with a reinforced concrete pipe, and installing a rock slope protection system outlet on Corral Canyon Road.
LATIGO CANYON ROAD ROADWAY/RETAINING WALL IMPROVEMENTS (9207) This project consists of repairing the roadway and existing timber retaining walls on Latigo Canyon Road that were damaged from the Woolsey Fire. The construction of this project will be completed in Fiscal Year 2022-2023.
TRANCAS CANYON PARK IMPROVEMENTS (9209)
This project consists of repairing the damaged planting and irrigation system that was destroyed by the Woolsey Fire. The project also includes the repair of the septic system equipment in Trancas Canyon Park. The construction of this project will be completed in Fiscal Year 2022- 2023.
TRANCAS CANYON PARK SLOPE IMPROVEMENTS (9210)
The project consists of repairing the existing slope east of Trancas Canyon Park. The Woolsey Fire damaged the slope causing stability issues from soil and rock erosion and damaged concrete benching. This project was combined with Trancas Canyon Park Improvements and will be completed in Fiscal Year 2022-2023.
6 BIRDVIEW AVENUE IMPROVEMENTS (9211) (COMPLETED)
This project consists of repairs to roadway embankment cut slopes located on Birdview Avenue that have eroded due to severe storm events after the Woolsey Fire that caused mud, debris, and rock flow within the adjacent street. This project was completed in Fiscal Year 2021-2022.
BROAD BEACH ROAD WATER QUALITY IMPROVEMENTS (9212)
The City owns over 800 feet of permeable pavers, landscaping and underground biofiltration devices on Broad Beach Road that were damaged by silts, mud and debris caused by storms in 2019. These items are permanent best management devices required to comply with the City's MS4 NPDES Stormwater Water Quality Permit. This project consists of replacing the existing media material in the biofilters and replacing damaged landscaping. The construction of this project will be completed in Fiscal Year 2022-2023.
ENCINAL CANYON ROAD DRAINAGE IMPROVEMENTS (9213)
This project is located on Encinal Canyon Road where minor erosion areas were discovered after the severe storm events. This project will consist of repairing the minor erosion areas and damaged storm drain lines. Construction for this project will begin in Fiscal Year 2022-2023.
MALIBU ROAD SLOPE REPAIRS (9215)
The existing slope adjacent to the beach access stairs at 24712 Malibu Road has eroded and has caused damaged to Malibu Road. This project will repair the existing slope and repair the pavement to Malibu Road. Construction for this project will begin in Fiscal Year 2022-2023.
WESTWARD BEACH ROAD SHOULDER REPAIRS (9216)
This project consists of repairing the shoulder on Westward Beach Road that was damaged during the rainy season 2019 following the Woolsey Fire. Additional roadway embankment protection devices will be constructed along Westward Beach Road adjacent to Zuma Creek.
Construction for this project will begin in Fiscal Year 2022-2023.
CHARMLEE PARK DEBRIS REMOVAL (9217) (COMPLETED)
This project is located at Charmlee Park where large amounts of debris as well as damaged trees were removed from the site. This project was completed in Fiscal Year 2019-2020.
CHARMLEE PARK PERMANENT WORK (9218) (COMPLETED)
Charmlee Park sustained substantial damage during the Woolsey Fire, so staff has coordinated with FEMA to address the repairs. There was damage to the buildings, picnic areas and trails.
This project will be completed in Fiscal Year 2020-2021.
OUTDOOR WARNING SIRENS (9219)
An Emergency Warning Siren system will improve the City’s ability to alert the community by providing mechanisms to alert residents in areas without power and those who live in neighborhoods with poor cell service. Phase One of the project included a sound study to determine the optimal number and locations of individual sirens, power and infrastructure 7 requirements, and siren sound range. The City has been awarded a FEMA Hazard Mitigation grant to fund the design, engineering and environmental compliance needed for a shovel ready project. Phase Two of the Emergency Warning Sirens project will be implementation of the design plan, including purchasing, installing, and testing the sirens. The City will apply for future grant funding for this phase of the project. This project is currently being designed and will continue in Fiscal Year 2022-2023.
MALIBU PARK STORM DRAIN IMPROVEMENTS (9220) (COMPLETED) Multiple storm drains throughout the Malibu Park Area and on Birdview Avenue have sustained substantial damages. These damages are due to the recent rainy seasons and associated mud and debris caused by the lack of vegetation from the Woolsey Fire aftermath. These damages occurred during the 2019 rainy season that brought heavy debris and localize flooding from the surrounding burned areas. The drainage structures, slopes and roadways will be repaired within the identified project locations. This project was completed in Fiscal Year 2021-2022.
STORM DRAIN MASTER PLAN (9221)
After the Woolsey Fire, the City experienced storm damage throughout areas affected by the fire. The City received grant funding through the FEMA Hazard Mitigation Grant Program for the development of a Storm Drain Master Plan. This master plan will assist the City in future planning of infrastructure improvements to reduce storm damage. The City hired a consultant in December 2021 and anticipates completing the plan in Fiscal Year 2022-2023.
POINT DUME WALKWAYS REPAIRS (9222)
This project consists of repairing damaged walkways in the Point Dume neighborhood damaged by the Woolsey Fire. The design was completed in Fiscal Year 2021-2022 and construction will be completed in Fiscal Year 2022-2023.
8 EXPENDITURE DETAIL
Fund 102 - Woolsey Fire & Storm Response Capital Improvement Projects 2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 9202 Corral Canyon Culvert Improvements 18,354 - - 1,190 - Source of Funds
General Fund SCE Woolsey Fire Settlement - - - 1,190 -
FEMA 18,354 - - - -
Cal OES - - - - -
9203 Citywide Guardrail Replacement 847,922 1,605,420 - 27,798 - Source of Funds
General Fund SCE Woolsey Fire Settlement 39,062 46,183 - 27,798 - FEMA 649,875 554,190 - - -
Cal OES 158,985 138,548 - - -
CalJPIA Reimbursement - 866,500 - - -
9204 Clover Heights Storm Drain Improvements - - 100,000 38,000 175,000 Source of Funds
General Fund SCE Woolsey Fire Settlement - - 25,000 9,500 43,750 HMGP Program - - 75,000 28,500 131,250
9205 Corral Canyon Road Roadway/Retaining Wall - - 500,000 - - Source of Funds
General Fund SCE Woolse Fire Settlement - - 125,000 - - Cal OES - - 375,000 - -
9207 Latigo Canyon Road Roadway/Retaining Wall 30,764 24,024 607,824 124,192 750,000 Source of Funds
General Fund SCE Woolsey Fire Settlement 1,923 24,024 28,614 7,762 46,875 FEMA 23,073 - 463,368 93,144 562,500
Cal OES 5,768 - 115,842 23,286 140,625
9209 Trancas Canyon Park Improvements 5,152 82,461 231,000 40,000 191,000 Source of Funds
CalJPIA Reimbursement 5,152 82,461 231,000 40,000 191,000 9210 Trancas Canyon Park Slope Improvements 8,645 - 560,000 - 664,766 Source of Funds
General Fund SCE Woolsey Fire Settlement - - - - 104,766
FEMA - - - - -
Cal OES - - - - -
CalJPIA Reimbursement 8,645 - 560,000 - 560,000
9211 Birdview Avenue Improvements - - 25,000 25,000 -
Source of Funds
Cal OES - - 18,750 18,750 -
General Fund SCE Woolsey Fire Settlement - - 6,250 6,250 - 9212 Broad Beach Road Water Quality Improvements - 34,910 538,521 38,521 500,000 Source of Funds
CalJPIA Reimbursement - 34,910 538,521 38,521 500,000
9213 Encinal Canyon Road Drainage Improvements - - 500,000 60,000 400,000 Source of Funds
Cal OES - - 375,000 45,000 300,000
General Fund SCE Woolsey Fire Settlement - - 125,000 15,000 100,000 9 EXPENDITURE DETAIL
Fund 102 - Woolsey Fire & Storm Response Capital Improvement Projects 2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 9215 Malibu Road Slope Repairs - - 40,000 20,000 130,000 Source of Funds
Cal OES - - 30,000 15,000 97,500
General Fund SCE Woolsey Fire Settlement - - 10,000 5,000 32,500 9216 Westward Beach Road Shoulder Repairs - - 500,000 80,000 150,725 Source of Funds
Cal OES - - 375,000 60,000 113,044
General Fund SCE Woolsey Fire Settlement - - 125,000 20,000 37,681 9217 Charmlee Park Debris Removal 69,194 - - - -
Source of Funds
FEMA 51,896 - - - -
Cal OES 12,974 - - - -
General Fund SCE Woolsey Fire Settlement 4,324 - - - -
9218 Charmlee Park Permanent Work 42,343 5,980 - - -
Source of Funds
FEMA 23,735 - - - -
Cal OES 5,934 - - - -
General Fund SCE Woolsey Fire Settlement 12,674 5,980 - - - 9219 Outdoor Warning Sirens - Design - - 400,000 38,000 75,000 Source of Funds
HMPG Funds - - 300,000 28,500 56,250
General Fund SCE Woolsey Fire Settlement - - 100,000 9,500 18,750 9220 Malibu Park Storm Drain Improvements - 643 500,000 500,000 - Source of Funds
General Fund SCE Woolsey Fire Settlement - 643 500,000 500,000 - 9221 Storm Drain Master Plan - - 125,000 30,963 100,000 Source of Funds
HMPG Funds 93,750 23,222 75,000
General Fund SCE Woolsey Fire Settlement - - 31,250 7,741 25,000 9222 Point Dume Walkways - - 100,000 25,000 75,000
Source of Funds
FEMA 75,000 18,750 56,250
Cal OES 18,750 4,688 14,063
General Fund SCE Woolsey Fire Settlement - - 6,250 1,563 4,688 $ 1,022,374 $ 1,753,438 $ 4,727,345 $ 1,048,664 $ 3,211,491 Source of Funds
General Fund SCE Woolsey Fire Settlement 57,983 76,830 1,082,364 611,303 414,010 Cal OES - Storm Response State Share - - 798,750 138,750 510,544 Cal OES - Woolsey Fire Response State Share 183,661 138,548 509,592 27,974 154,688 FEMA - Woolsey Fire Federal Share 766,933 554,190 538,368 111,894 618,750 Hazard Mitigation Program Grant - - 468,750 80,222 262,500 CalJPIA Reimbursement 13,797 983,871 1,329,521 78,521 1,251,000 Total Source of Funds $ 1,022,374 $ 1,753,438 $ 4,727,345 $ 1,048,664 $ 3,211,491 Total Expenditures
10 Department Expenditures by Program
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Budgeted Projected Proposed 7001 City Council 554,298 599,654 835,987 828,256 723,095 7002 Media Operations 358,546 443,937 593,832 518,348 716,248 7003 City Manager 519,304 821,098 696,784 520,238 751,741 7005 Legal Counsel 771,748 1,071,571 1,159,209 1,145,000 1,050,000 7007 City Clerk 344,173 397,542 540,821 289,098 574,966 7021-31 Public Safety 8,955,982 9,947,902 12,243,561 11,152,105 11,802,225 7054 Finance 1,124,289 1,224,947 1,525,855 1,507,016 1,645,083 7058 Human Resources 276,373 304,239 419,964 414,594 691,039 7059 Non-Departmental 2,331,364 2,072,415 2,706,116 2,926,176 3,939,529 7060 Information Systems 540,888 502,621 793,691 655,678 1,000,233 7070 Community Development Block Grant 18,841 66,595 133,000 133,000 15,000 9050 City Hall 670,950 689,231 828,685 750,405 922,584
9048 Carbon Beach Undergrounding 224,818 110,237 227,945 227,041 231,460 9052 Broad Beach Undergrounding 137,465 90,551 140,767 140,767 139,680 9049 Civic Ctr Water Treatment Facility 2,463,276 928,083 2,320,862 2,305,918 2,319,610 9088 Land Acquisition 255,517 291,471 292,420 290,000 290,000 Multiple Debt Service 3,224,301 4,224,603 4,283,839 4,283,839 4,279,377 Total $ 22,772,133 $ 23,786,697 $ 29,743,338 $ 28,087,477 $ 31,091,870
MANAGEMENT AND ADMINISTRATIVE SERVICES
11 CITY COUNCIL
The City of Malibu is a general law city and operates under the Council-Manager form of government. The five-member City Council is elected at-large to serve four-year terms. The Mayor’s office is rotated among all Councilmembers. As elected officials, the City Councilmembers represent the citizens of Malibu in the governing process and act on their behalf with regard to regional and local issues, as well as state and federal legislation.
The City Council is the legislative authority and sets the policies under which the City operates.
Duties of the City Council include enacting legislation, such as local laws and ordinances, approving City programs, adopting the City’s budget and appropriating the funds necessary to provide service to the City’s residents, businesses and visitors. The City Council provides leadership through policy development regarding the current practices and future direction of the City.
The City Council convenes regular meetings on the second and fourth Mondays of each month and holds occasional special meetings. The City Council appoints the City Manager, City Attorney and City Treasurer, as well as the members of the City’s Boards, Commissions and Committees.
In Fiscal Year 2022-2023, the City Council’s budget contains $150,000 for legislative consulting services and $200,000 in professional services to support the City’s school district separation efforts. The Community Grants line item is budgeted at $150,000 for the General Fund Grants program awarded by the City Council to non-profit community groups providing services for the benefit of Malibu residents.
The Council’s travel and training budget of $20,000 consists of $5,000 for the Mayor and $3,750 for each of the four Councilmembers. The Events budget of $10,000 covers expenses related to City Council events including the Council reorganization, ribbon cuttings and the holiday open house.
The Memberships and Dues budget of $45,000 includes costs related to the City’s membership in the Las Virgenes-Malibu Council of Governments (COG), the League of California Cities, the California Contract Cities Association, the Southern California Association of Governments (SCAG), the National League of Cities, Sister Cities International, the California Coastal Coalition and the National Organization to Insure a Sound-Controlled Environment (NOISE). 12 EXPENDITURE DETAIL
Fund 100 - General
Program 7001 - City Council
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4102 Part-Time Salaries 33,941 33,941 33,941 33,941 33,941 4201 Retirement 9,540 3,060 2,099 2,099 2,107
4202 Health Insurance 51,298 60,388 60,816 63,653 68,379 4203 Vision Insurance 871 890 942 942 942
4204 Dental Insurance 5,211 5,275 5,670 4,962 5,670
4205 Life Insurance 668 694 712 720 733
4209 Disability Insurance 316 316 316 323 333
4210 Other 1,063 628 991 618 991
Total Salaries & Benefits $ 102,908 $ 105,192 $ 105,487 $ 107,256 $ 113,095 5100 Professional Services 44,149 132,123 330,000 330,000 200,000 5104 Legislative Services 150,000 150,000 150,000 150,000 150,000 5300 Travel & Training 10,657 2,795 20,000 20,000 20,000 5330 Dues & Memberships 39,011 36,778 38,000 43,000 45,000 5721 Cellular Data - - - - -
5930 Community Grants 81,000 148,000 150,000 53,000 150,000 5930.01 Comm Grants - Boys & Girls Club 75,000 - - 90,000 - 6160 Operating Supplies 204 306 5,000 5,000 5,000
6170 Events 28,869 1,960 10,000 5,000 10,000
6201 Community Rewards - - 5,000 2,500 5,000
Total Operating & Maintenance $ 428,890 $ 471,962 $ 708,000 $ 698,500 $ 585,000 8500 Information Systems Allocation 22,500 22,500 22,500 22,500 25,000 Total Internal Service Charges $ 22,500 $ 22,500 $ 22,500 $ 22,500 $ 25,000 Total Expenditures $ 554,298 $ 599,654 $ 835,987 $ 828,256 $ 723,095 Source of Funds
General Fund 100 554,298 599,654 835,987 828,256 723,095 Total Source of Funds $ 554,298 $ 599,654 $ 835,987 $ 828,256 $ 723,095 13 MEDIA OPERATIONS
Media Operations is responsible for the management and development of the City’s communications and public relations through the use of traditional media outlets, the internet and social media. Media Operations produces printed material, graphics and videos to promote the City’s programs. This division also oversees the City’s website including the website’s enotification and advisory features.
The City of Malibu maintains Malibu City TV, which is also available for viewing on the City’s website and YouTube channel. Programming includes live and tape-delay broadcasts of City Council and Planning Commission meetings, Mayor and City Councilmember programming, City produced informational videos, public service announcements and information regarding community events. The Media Operations budget also includes the cost to hire a firm to provide closed captioning services for City Council and Planning Commission meetings.
The 2022-23 fiscal year budget includes resources to replace the lighting equipment in the Council Chambers. The updated replacement lighting will ensure functionality for Council and Planning Commission public meetings and will also be appropriate for theatre utilization.
Staff is currently evaluating options regarding the potential for other investments in an effort to shore up and expand media capabilities.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Media Information Officer 1.00 1.00 1.00
Media Analyst 0.00 1.00 1.00
Senior Media Technician 1.00 0.00 0.00
Media Technician 1.00 1.00 1.00
Graphic Artist 1.00 1.00 1.00
Graphic Design Intern 0.00 0.00 0.00
Total 4.00 4.00 4.00
14 EXPENDITURE DETAIL
Fund 100 - General
Program 7002 - Media Operations
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 219,920 271,769 310,440 295,868 343,908 4102 Part-Time Salaries - - - - -
4104 Overtime 2,209 5,944 6,000 5,982 6,000
4201 Retirement 22,851 28,898 33,592 29,292 37,600
4202 Health Insurance 31,535 47,325 52,404 55,166 58,992 4203 Vision Insurance 368 486 543 540 543
4204 Dental Insurance 2,474 3,236 3,716 3,389 3,716
4205 Life Insurance 352 464 483 486 499
4209 Disability Insurance 2,010 2,397 2,887 2,850 3,370 4210 Other 7,509 4,789 13,217 9,726 14,070
Total Salaries & Benefits $ 289,228 $ 365,308 $ 423,282 $ 403,298 $ 468,698 5100 Professional Services 22,036 27,208 65,000 65,000 65,000 5107 Contract Personnel - - - - -
5300 Travel & Training 1,220 25 2,500 2,500 2,500
5330 Dues & Memberships 1 1,080 800 800 800
5340 Transportation & Mileage 154 47 250 250 250
5401 Advertising & Noticing 3,166 11,952 6,000 6,000 6,000 5405 Printing - - 2,500 2,500 2,500
5640 Equipment Maintenance 66 - 4,000 2,000 4,000
6160 Operating Supplies 2,099 1,554 5,000 3,000 5,000
6165 Website Services 14,539 18,763 15,000 15,000 15,000 6170 Events - - 1,000 - 1,000
6200 Publications - - 500 - 500
Total Operating & Maintenance $ 43,281 $ 60,629 $ 102,550 $ 97,050 $ 102,550 7600 Other Equipment 3,948 - 25,000 - 25,000
7800 Equipment 4,089 - 25,000 - 100,000
Total Capital Outlay $ 8,037 $ - $ 50,000 $ - $ 125,000 8500 Information Systems Allocation 18,000 18,000 18,000 18,000 20,000 Total Internal Service Charges $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 20,000 Total Expenditures $ 358,546 $ 443,937 $ 593,832 $ 518,348 $ 716,248 Source of Funds
General Fund 100 358,546 443,937 593,832 518,348 716,248 Total Source of Funds $ 358,546 $ 443,937 $ 593,832 $ 518,348 $ 716,248 15 CITY MANAGER
The City Manager is appointed by the City Council to carry out its policies and direction.
Responsible for oversight of all City operations and delivery of public services, the City Manager provides leadership and direction to the City’s management team in developing policy recommendations and responding to directives of the City Council.
In addition to performing the day-to-day activities associated with management of the organization, the City Manager’s office implements special projects authorized by the City Council, oversees implementation of the Council’s legislative agenda, provides direction on the annual budget process and supports the City Council in the development and adoption of City policy.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
City Manager 1.00 1.00 1.00
Deputy City Manager 0.00 0.00 1.00
Assistant to the City Manager 1.00 1.00 0.00
Executive Assistant 1.00 1.00 1.00
Total 3.00 3.00 3.00
16 EXPENDITURE DETAIL
Fund 100 - General
Program 7003 - City Manager
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 364,497 345,249 467,737 377,220 520,497 4101 City Manager Severance Pay - 300,000 - - -
4104 Overtime 2,007 3,203 2,000 5,769 2,000
4201 Retirement 61,232 67,065 86,999 52,704 71,740
4202 Health Insurance 35,967 39,546 42,020 34,541 59,325 4203 Vision Insurance 518 504 561 447 781
4204 Dental Insurance 3,136 2,941 3,257 2,297 4,618
4205 Life Insurance 798 731 1,077 245 1,030
4208 Deferred Compensation 10,546 9,096 14,880 - 10,000 4209 Disability Insurance 3,148 3,161 4,350 2,054 5,101 4210 Other 7,525 11,441 19,403 8,463 20,648
Total Salaries & Benefits $ 489,374 $ 782,937 $ 642,284 $ 483,738 $ 695,741 5100 Professional Services - 20,700 25,000 10,000 25,000 5300 Travel & Training 11,149 1,731 10,000 10,000 10,000 5330 Dues & Memberships 3,464 1,400 3,500 2,000 3,500
5721 Telephone 464 - - - -
6160 Operating Supplies 1,353 830 2,500 1,000 2,500
Total Operating & Maintenance $ 16,430 $ 24,661 $ 41,000 $ 23,000 $ 41,000 8500 Information Systems Allocation 13,500 13,500 13,500 13,500 15,000 Total Internal Service Charges $ 13,500 $ 13,500 $ 13,500 $ 13,500 $ 15,000 Total Expenditures $ 519,304 $ 821,098 $ 696,784 $ 520,238 $ 751,741 Source of Funds
General Fund 100 519,304 821,098 696,784 520,238 751,741 Total Source of Funds $ 519,304 $ 821,098 $ 696,784 $ 520,238 $ 751,741 17 LEGAL COUNSEL
The City of Malibu contracts for legal services to provide counsel to the City Council, City staff, and City Boards, Commissions and Committees. The City contracts with the firm Best, Best & Krieger LLP to represent the City in litigation, manage outside counsel representing the City, draft ordinances and resolutions, review claims and contracts, counsel the City regarding personnel, law enforcement, land use and public works issues, and supervise another firm in the prosecution of violations of the City Municipal Code in criminal court.
The Fiscal Year 2022-2023 Budget includes $50,000 to cover the continuation of legal services related to School District Separation.
18 EXPENDITURE DETAIL
Fund 100 - General
Program 7005 - Legal Counsel
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 5100 Professional Services 26,253 - 75,000 75,000 75,000 5100-01 Investigations - 89,755 40,000 50,000 50,000
5101 General Legal Counsel 291,600 299,982 319,209 320,000 325,000 5101-01 School District Legal Services - 49,874 150,000 150,000 50,000 5102 Litigation 431,004 597,993 500,000 500,000 500,000 5103 Criminal Prosecution 22,891 33,967 75,000 50,000 50,000 5550 Settlements - - - - -
Total Operating & Maintenance $ 771,748 $ 1,071,571 $ 1,159,209 $ 1,145,000 $ 1,050,000 Total Expenditures $ 771,748 $ 1,071,571 $ 1,159,209 $ 1,145,000 $ 1,050,000 Source of Funds
General Fund 100 771,748 1,071,571 1,159,209 1,145,000 1,050,000 Total Source of Funds $ 771,748 $ 1,071,571 $ 1,159,209 $ 1,145,000 $ 1,050,000 19 CITY CLERK
The City Clerk is the local official who administers democratic processes, such as elections, access to City records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions.
As Custodian of Official Records, the City Clerk maintains all official City documents, archives and legislative history. The City Clerk’s Office oversees the document imaging and records management program. Additionally, the City Clerk conducts and certifies all municipal elections, administers oaths and affirmations, and manages legal requirements for public notice and for the filing of referenda, initiatives, recall petitions, annual Statements of Economic Interest and Campaign Disclosure Statements.
The City Clerk serves as Clerk of the Council attending, monitoring, and retaining complete records of all City Council proceedings.
The City Clerk’s Office maintains the live web streaming and video archives of City Council meetings and oversees passport acceptance services and document recording with Los Angeles County. Additionally, the City Clerk oversees the citywide student internship program to encourage high school and college students to participate in local government. The student internship program and passport services will remain on hiatus in Fiscal Year 2022-2023 to accommodate other budget priorities.
The Fiscal Year 2022-2023 Budget includes $51,000 for a General Municipal Election.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
City Clerk 1.00 1.00 1.00
Deputy City Clerk 2.00 2.00 2.00
Student Interns 0.00 0.00 0.00
Total 3.00 3.00 3.00
20 EXPENDITURE DETAIL
Fund 100 - General
Program 7007 - City Clerk
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 191,291 222,393 290,960 143,124 275,927 4103 Interns/Temporary Salaries 3,228 - - - -
4104 Overtime - 904 250 - 250
4201 Retirement 26,365 25,865 45,415 11,204 37,509
4202 Health Insurance 24,114 23,497 45,674 16,791 52,705 4203 Vision Insurance 308 256 519 185 519
4204 Dental Insurance 1,813 1,466 3,084 791 3,084
4205 Life Insurance 375 323 568 251 557
4208 Deferred Compensation 2,925 2,423 3,000 2,135 3,000 4209 Disability Insurance 1,748 1,658 2,706 1,398 2,704 4210 Other 2,886 3,345 8,795 2,871 9,711
Total Salaries & Benefits $ 255,053 $ 282,130 $ 400,971 $ 178,748 $ 385,966 5100 Professional Services 37,134 52,592 48,500 48,500 45,500 5100-01 Document Imaging Services 8,795 9,634 25,000 25,000 25,000 5107 Contract Personnel 1,784 (1,784) 25,000 5,000 25,000 5150 Elections 395 28,557 1,000 1,000 51,000
5205 Postage 1,866 28 100 100 100
5300 Travel & Training 4,841 3,668 10,000 1,000 10,000
5330 Dues & Memberships 503 370 750 750 1,100
5340 Transportation & Mileage 385 - 500 500 800
5401 Advertising & Noticing 11,425 5,089 5,000 5,000 5,000 5405 Printing - - - - -
6130 Records Management - - - - -
6160 Operating Supplies 3,064 (1,095) 5,000 5,000 5,000 6200 Publications 5,428 4,853 5,500 5,000 5,500
Total Operating & Maintenance $ 75,620 $ 101,912 $ 126,350 $ 96,850 $ 174,000 8500 Information Systems Allocation 13,500 13,500 13,500 13,500 15,000 Total Internal Service Charges $ 13,500 $ 13,500 $ 13,500 $ 13,500 $ 15,000 Total Expenditures $ 344,173 $ 397,542 $ 540,821 $ 289,098 $ 574,966 Source of Funds
General Fund 100 344,173 397,542 540,821 289,098 574,966 Total Source of Funds $ 344,173 $ 397,542 $ 540,821 $ 289,098 $ 574,966 21 PUBLIC SAFETY D EPARTMENT
The City’s Public Safety Department is comprised of in-house public safety and emergency management programs and contract services, including law enforcement, fire, and animal control, which are provided by the County of Los Angeles.
The Public Safety Department oversees emergency management programs including maintaining the City’s Emergency Operations Center (EOC) and alert and warning systems, City EOC team training, staff safety training on emergency protocols, emergency plan development and maintenance, coordinating with outside agencies to develop and improve interagency response procedures, and the Community Emergency Response Team (CERT) program. The Department also oversees neighborhood fire safety and preparedness, including the Home Ignition Zone Assessment program and CAL FIRE and FEMA fire prevention grant program implementation. In addition to emergency management and fire safety, the Department oversees the City’s response to homelessness. Staff manages a contract for homeless outreach services, and coordinates with the Sheriff’s Department and other outside agencies to address homeless encampments. The Department also responds to a variety of other community safety issues and coordinates with City staff and outside agencies to address concerns. Lastly, the Department in conjunction with the City Manager, oversees the Los Angeles County Sheriff’s contract to ensure an appropriate level of service throughout the year and provides support to the Sheriff’s Volunteers on Patrol (VOP).
The Fiscal Year 2022-2023 Budget includes replacing the existing Public Safety Manager with a Public Safety Director, transitioning the Public Safety Office into a Department. Since 2017, the community demand for public safety services and programing has grown exponentially, and since 2019, public safety has been the top priority of the City Council. The Public Safety Office also provides leadership in the City’s ongoing response to the COVID-19 pandemic, including EOC operations, safety protocol implementation, and outreach.
The Los Angeles County Fire Department provides fire services including fire emergency response, paramedic services, and fire prevention and inspections. The Malibu residents pay for these services annually through their property tax bills. The Los Angeles County Department of Animal Care and Control provides animal rescue, licensing, abuse investigation, and adoptions.
Law enforcement services provided by the Los Angeles Sheriff’s Department include general law, traffic, parking enforcement, administration, summer beach enforcement, and specialized community policing services, and include the additional Sheriff’s patrol cars and an additional one-half motorcycle deputy. Parking citation processing and hearings are also contracted.
This budget also reflects an increase to the contract with the Los Angeles County Sheriff’s Department for the cost of service based on increased operating costs. The cost of service has grown due to increases in administrative costs and the costs of the Liability Trust Fund. In Fiscal Year 2022-2023, the contract will increase by 1.45%, which is an increase of approximately $200,000 from the prior year. The budget also includes the Sheriff’s summer enforcement services.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Public Safety Director
Public Safety Manager
0.00 1.00
0.00 1.00
1.00 0.00
Fire Safety Liaison 1.00 1.50 1.50
Public Safety Liaison 1.00 1.00 1.00
Public Safety Specialist 1.00 1.00 1.00
Total 4.00 4.50 4.50
22 EXPENDITURE DETAIL
Fund 100 - General
Fund 211 - Brulte
Program 7021 - Emergency Management
Program 7031 - Public Safety Services
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 199,426 177,856 363,735 294,579 396,078 4102 Part-Time Salaries - 43,331 36,200 34,496 49,077
4104 Overtime 2,532 4,001 3,000 2,940 3,000
4201 Retirement 23,468 26,720 43,570 37,536 57,728
4202 Health Insurance 23,403 33,257 81,344 65,556 67,529 4203 Vision Insurance 343 452 1,115 852 763
4204 Dental Insurance 1,954 2,612 6,610 4,436 4,483
4205 Life Insurance 309 309 526 440 653
4209 Disability Insurance 1,805 1,847 3,719 2,948 3,882 4210 Other 10,719 10,221 15,499 9,477 15,352
Total Salaries & Benefits $ 263,959 $ 300,606 $ 555,318 $ 453,258 $ 598,545 5100 Professional Services 193,726 127,545 413,000 185,000 75,000 5100-01 CHP On-call Services - - 100,000 - 100,000
5106 L.A. Co. Animal Control 59,180 60,462 125,000 55,000 125,000 5114 L.A. Co. Fire Base Year Fee 2,536 2,536 2,600 2,600 2,600 5115 L.A. Co. Sheriff's Services 7,256,549 8,012,160 7,907,884 9,171,247 9,304,230 5115 L.A. Co. Sheriff's Extra Car - - 1,263,363 - -
5116 L.A. Co. Sheriff's Services-Beach Team 707,957 911,354 893,396 900,000 906,350 5119 Homeless Outreach and Support Services 300,244 245,171 355,000 150,000 355,000 5119-01 Homeless Encampment Cleanups - - 75,000 15,000 20,000 5300 Travel & Training 3,535 - 7,000 7,000 7,000
5330 Dues & Memberships 130 130 1,000 1,000 1,000
5340 Transportation & Mileage 963 - 500 500 500
5405 Printing 1,440 25,563 6,000 - 1,000
5640 Equipment Maintenance 5,920 14,796 15,000 5,000 15,000 5721 Telephone 12,024 11,889 13,000 13,000 13,000
6160 Operating Supplies 85,247 124,000 150,000 65,000 85,000 6160.01 VOP Supplies 1,871 3,459 5,000 5,000 5,000
6400 Clothing & Emergency Gear 5,201 - 5,000 3,000 3,000 Total Operating & Maintenance $ 8,636,523 $ 9,539,065 $ 11,337,743 $ 10,578,347 $ 11,018,680 7800 Other Equipment - 67,731 280,000 50,000 110,000
Total Capital Outlay $ - $ 67,731 $ 280,000 $ 50,000 $ 110,000 8100 Vehicle Allocation 15,000 - 30,000 30,000 30,000
8500 Information Systems Allocation 40,500 40,500 40,500 40,500 45,000 Total Internal Service Charges $ 55,500 $ 40,500 $ 70,500 $ 70,500 $ 75,000 Total Expenditures $ 8,955,982 $ 9,947,902 $ 12,243,561 $ 11,152,105 $ 11,802,225 Source of Funds
General Fund 100 8,800,034 9,791,175 11,932,078 10,990,820 11,492,225 American Rescue Plan Act of 2021 - - 156,483 - 160,000
Brulte Fund 211 155,948 156,727 155,000 161,285 150,000 Total Source of Funds $ 8,955,982 $ 9,947,902 $ 12,243,561 $ 11,152,105 $ 11,802,225 23 FINANCE
As part of the Management and Administration Department, the Finance division is responsible for advising City officials on the City’s financial position and providing timely financial information necessary for decision making. This is achieved through financial reporting and compliance in accordance with generally accepted accounting principles, budget development and financial systems administration.
The Finance division provides the following services: maintenance of accurate, reliable financial information and records for all City funds; bi-weekly payroll; preparation and distribution of warrants for payment of invoices and contracts; coordination of state, federal and independent audits of the City’s financial management systems and records; oversight of the City’s debt service requirements; preparation of accurate and timely annual reports including the Annual Budget and Annual Comprehensive Financial Report; collection activities to assure payment of accounts receivable; procurement of supplies and equipment; processing of purchase orders; maintenance of fixed asset records; and monitoring of grant administration.
The Finance division is also responsible for film permit activities, which are provided by a contract service provider, as indicated in line item 5117. The City plans to issue a request for proposals for film permit consultant services in Fiscal Year 2022-2023 and will return to Council with an updated professional services agreement.
The Finance division professional services budget (line item 5100-00) includes the cost for the City’s accounting and auditing services. The Fiscal Year 2022-2023 Budget for professional services also includes funding to update the City’s cost allocation and fee study to ensure that the City’s fees properly reflect the cost of services provided.
City Treasurer functions are budgeted in the Finance division (line item 5100-01). The City Treasurer is appointed by and serves at the will of the City Council. The Treasurer assures the administration and management of all City monies and funds and provides accountability to the citizens of Malibu. The Treasurer’s responsibilities include the investment of idle funds and reporting of such activities to the City Council and other government agencies. The City Treasurer oversees the City’s investment portfolio which is invested in accordance with the City’s adopted investment policy.
In response to COVID-19, the City increased the number of payments it receives online which incur credit card fees. The Fiscal Year 2022-2023 budget for Banking Service Fees (line item 5211) has been increased to reflect the anticipated increase in the volume of online payments.
The Fiscal Year 2022-2023 Budget includes funding for the ongoing implementation of a budgeting software system (BSS). The BSS will assist with operating and capital improvement (CIP) budget preparation, calculate internal service charges and cost allocations, improve payroll cost projections, manage position control, provide for detailed budget reports, and include online applications that will increase governmental transparency.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Assistant City Manager 1.00 1.00 1.00
Finance Manager 0.82 0.82 0.82
Accounting Technician 0.67 0.73 0.76
Senior Accounting Clerk 0.00 0.00 1.00
Accounting Clerk 2.00 2.00 1.00
Grants Analyst 0.00 1.00 1.00
Total 4.49 5.55 5.58
24 EXPENDITURE DETAIL
Fund 100 - General
Program 7054 - Finance
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 429,236 408,042 572,505 553,208 595,052 4104 Overtime 94 41 500 62 500
4201 Retirement 59,601 59,353 87,336 71,349 80,579
4202 Health Insurance 44,112 44,542 74,046 61,701 84,058 4203 Vision Insurance 535 585 939 737 942
4204 Dental Insurance 3,071 3,300 5,465 3,674 5,482
4205 Life Insurance 623 598 884 753 921
4208 Deferred Compensation 2,406 2,468 3,000 2,625 3,000 4209 Disability Insurance 3,652 3,589 5,324 4,632 5,832 4210 Other 10,727 6,528 19,356 11,777 19,968
Total Salaries & Benefits $ 554,057 $ 529,046 $ 769,355 $ 710,516 $ 796,333 5100 Professional Services 165,279 141,479 185,000 185,000 185,000 5100-01 City Treasurer 1,050 16,983 40,000 40,000 43,500 5117 Film Permit Consultant 268,431 343,540 270,000 270,000 337,500 5210 Service Fees & Charges 4,218 - 500 500 500
5211 Bank Service Fees 67,625 124,811 100,000 140,000 150,000 5300 Travel & Training 2,904 3,179 10,000 10,000 10,000 5330 Dues & Memberships 1,675 3,675 5,000 5,000 5,000
5340 Transportation & Mileage 230 - 500 500 500
5401 Advertising & Noticing 499 1,548 1,500 1,500 1,500 5405 Printing 7,758 10,219 10,000 10,000 12,250
6120 Computer Software 23,713 24,970 100,000 100,000 68,000 6160 Operating Supplies 4,348 2,997 7,000 7,000 5,000
Total Operating & Maintenance $ 547,732 $ 673,401 $ 729,500 $ 769,500 $ 818,750 8500 Information Systems Allocation 22,500 22,500 27,000 27,000 30,000 Total Internal Service Charges $ 22,500 $ 22,500 $ 27,000 $ 27,000 $ 30,000 Total Expenditures $ 1,124,289 $ 1,224,947 $ 1,525,855 $ 1,507,016 $ 1,645,083 Source of Funds
General Fund 100 1,124,289 1,224,947 1,331,075 1,507,016 1,445,083 American Rescue Plan Act of 2021 - - 194,780 - 200,000
Total Source of Funds $ 1,124,289 $ 1,224,947 $ 1,525,855 $ 1,507,016 $ 1,645,083 25 HUMAN RESOURCES
The Human Resources division of the Management and Administration Department provides support services to City employees in the areas of recruitment, selection, classification and compensation; equal employment opportunity; performance evaluation; training and development; employee benefits, services, and programs; personnel record keeping; and employee relations, including discipline and administration of federal and state employment laws.
The Fiscal Year 2022-2023 Budget includes $100,000 for expenses to complete recruitments for a variety of City positions as needed. The Fiscal Year 2022-2023 Budget also includes an additional $100,000 in professional services to perform an updated job classification and compensation study to address the City’s employee recruitment and retention needs and improve service delivery to the community.
To properly staff and support the City’s ongoing human resource requirements, the budget includes the addition of one Human Resources Technician.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Human Resources Manager 1.00 1.00 1.00
Human Resources Analyst 0.00 0.00 1.00
Human Resources Technician 1.00 1.00 1.00
Total 2.00 2.00 3.00
26 EXPENDITURE DETAIL
Fund 100 - General
Program 7058 - Human Resources
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 144,254 174,593 183,698 171,057 282,289 4104 Overtime - 296 250 - 250
4201 Retirement 9,877 31,890 34,168 33,600 52,534
4202 Health Insurance 49,068 41,567 43,232 45,222 69,869 4203 Vision Insurance 349 394 410 410 612
4204 Dental Insurance 2,248 2,433 2,579 2,253 3,804
4205 Life Insurance 237 362 285 288 440
4209 Disability Insurance 1,299 1,583 1,708 1,754 2,766 4210 Other 4,208 3,040 7,334 5,211 11,174
Total Salaries & Benefits $ 211,540 $ 256,158 $ 273,664 $ 259,794 $ 423,739 5100 Professional Services 6,080 - 80,000 40,000 125,000 5100-01 Employee Health Awareness 2,285 - 3,000 1,000 3,000 5300 Travel & Training 1,751 349 4,000 1,000 4,000
5320 Recruitment Expense 24,110 32,843 30,000 85,000 100,000 5330 Dues & Memberships 1,666 1,282 2,500 1,000 2,500
5340 Transportation & Mileage 226 - 300 300 300
6160 Operating Supplies 4,870 1,335 7,500 7,500 7,500
6170 Events 14,845 3,272 10,000 10,000 10,000
Total Operating & Maintenance $ 55,833 $ 39,081 $ 137,300 $ 145,800 $ 252,300 8500 Information Systems Allocation 9,000 9,000 9,000 9,000 15,000 Total Internal Service Charges $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 15,000 Total Expenditures $ 276,373 $ 304,239 $ 419,964 $ 414,594 $ 691,039 Source of Funds
General Fund 100 276,373 304,239 419,964 414,594 691,039 Total Source of Funds $ 276,373 $ 304,239 $ 419,964 $ 414,594 $ 691,039 27 NON-DEPARTMENTAL SERVICES
The non-departmental program accounts for the centralization of services provided for the benefit of all departments. These services include fixed asset management; insurance premiums; claims settlements; receptionist services; printing; postage; telephone; and equipment leases. Expenses include retiree health premiums and other post-employment benefit costs.
In response to the coronavirus pandemic and the need for more staff to work remotely, there was an increase in non-department telephone expenditures which is projected to continue in Fiscal Year 2022-2023.
This program accounts for the expenditures related to the Joint Use Agreement between the Santa Monica-Malibu Unified School District and the City of Malibu. This agreement provides for the joint operation and maintenance of school district facilities including ball fields, tennis courts and the swimming pool at Malibu High School.
Also included in this program is the risk management function, which maintains responsibility for all the City’s insurance needs, including property, workers’ compensation, fidelity bonds, special events, and auto liability. The goal of the risk management function is to apply loss prevention and control measures through identification and analysis of loss exposure in the areas of liability, workers’ compensation, and property loss. The City is a member of the California Joint Powers Insurance Authority (“JPIA”), which provides for the pooling of self-insured losses of its member cities.
For Fiscal Year 2022-23, insurance premiums with JPIA increased by approximately $200,000 or 18% as a result of statewide impacts due to severe weather and natural disaster risks such as fires, along with increased loss cost factors such as material costs and other supply chain dynamics.
The budget for non-departmental services also includes funding for the City’s required payments under the Governmental Accounting Standards Board (GASB) for retiree health costs and for the City’s CalPERS liability payment estimated to increase to $660,000. These costs are reviewed every two years as mandated.
In 2009, the City began contributing to a Prefunding Program through CalPERS to address the City’s unfunded Other Post-Employment Benefits (OPEB) liability. As of 2021, the City is currently fully-funded.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Senior Office Assistant 0.00 0.00 1.00
Office Assistant 2.00 2.00 1.00
Total 2.00 2.00 2.00
28 EXPENDITURE DETAIL
Fund 100 - General
Program 7059 - Non-Departmental Services
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 78,478 88,980 102,543 73,646 115,536 4104 Overtime 158 1,298 1,750 2,363 1,750
4201 Retirement 9,813 11,536 13,911 11,684 15,967
4202 Health Insurance 13,245 23,120 25,473 17,882 20,947 4203 Vision Insurance 190 291 316 189 227
4204 Dental Insurance 1,158 1,593 1,858 707 1,265
4205 Life Insurance 170 215 241 153 206
4209 Disability Insurance 724 799 954 684 1,132
4210 Other 7,528 8,573 5,265 10,265 4,296
4212 Retiree Health Insurance 202,929 235,336 260,000 262,524 275,000 4217 Other Post Employment Benefits 522,071 261,664 300,000 840,000 850,000 4218 CalPERS Liabilities 347,863 408,931 496,082 496,082 585,762 Total Salaries & Benefits $ 1,184,327 $ 1,042,336 $ 1,208,393 $ 1,716,176 $ 1,872,088 5205 Postage 26,988 9,276 30,000 15,000 15,000
5210 Service Fees and Charges 7,866 7,368 7,500 7,500 7,500 5300 Travel & Training 762 2,649 3,000 1,500 3,000
5510 Insurance Premiums 677,162 568,074 682,223 725,000 1,303,941 5640 Equipment Maintenance 30,150 20,891 25,000 25,000 28,000 5720 Off-site Storage 25,620 25,931 30,000 30,000 30,000 5721 Telephone 24,736 88,367 150,000 100,000 150,000
5800 Equipment Leases 26,088 25,144 27,000 27,000 27,000 5921 Joint Use Agreement - SMMUSD 92,700 181,151 220,000 - 220,000 6140 Office Equipment 3,292 - 5,000 1,000 5,000
6160 Operating Supplies 46,691 19,593 50,000 25,000 50,000 7599 Bad Debt - 172 - - -
Total Operating & Maintenance $ 962,055 $ 948,616 $ 1,229,723 $ 957,000 $ 1,839,441 7600 Equipment/Furniture 19,982 31,463 25,000 10,000 10,000 Total Capital Outlay $ 19,982 $ 31,463 $ 25,000 $ 10,000 $ 10,000 8100 Vehicle Allocation 20,000 50,000 18,000 18,000 18,000 8500 Information Systems Allocation 145,000 - 225,000 225,000 200,000 Total Internal Service Charges $ 165,000 $ 50,000 $ 243,000 $ 243,000 $ 218,000 Total Expenditures $ 2,331,364 $ 2,072,415 $ 2,706,116 $ 2,926,176 $ 3,939,529 Source of Funds
General Fund 100 2,331,364 2,072,415 2,706,116 2,926,176 3,939,529 Total Source of Funds $ 2,331,364 $ 2,072,415 $ 2,706,116 $ 2,926,176 $ 3,939,529 29 INFORMATION SYSTEMS
The Information Systems Technology (IT) division provides support and advisory services for all City automated information and communications systems. The division supports the City’s telephone system as well as the local area network which consists of 49 servers and over 192 personal computers. The Information Technology Fund primarily derives its revenue from a service charge to each department of $5,000 per computer which contributes towards the maintenance and future replacement of equipment.
In 2018-19, the City initiated an Information Technology Strategic Plan and comprehensive IT Assessment. Many aspects of this project were put on hold due to the Woolsey Fire and the COVID-19 pandemic including the finalization of the comprehensive assessment. However, the assessment is anticipated to be completed in the fall of 2022. The results will: provide a muchneeded roadmap toward improved City information systems; promote efficiency; enhance accessibility and transparency; and, better protect IT infrastructure from potential disasters and/or cyber-attack.
As a result of the completion of the comprehensive assessment, further investments will be necessary to improve service and mitigate risks. Therefore, the proposed budget includes rebuilding the IT Fund Reserve by $1.2 million in preparation for these implementation requirements.
In the interim and moving toward those goals, the budget includes two significant initiatives: the procurement of a new permitting software system; and funds to conduct a comprehensive cyber security assessment. The new permitting software system implementation will be brought for Council’s consideration and approval in the fall and will promote government resiliency and improve permit processing timelines. This project is supported with funds from the American Rescue Plan Act of 2021.
To properly staff and support the City’s ongoing and ever-increasing technology requirements, the budget includes the addition of one Information Systems Analyst.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Information Systems Manager
Information Systems Analyst
1.00 0.00
1.00 0.00
1.00 1.00
Information Systems Technician 1.00 1.00 1.00
Total 2.00 2.00 3.00
30 EXPENDITURE DETAIL
Fund 602 - Information Systems Fund
Program 7060 - Information Systems
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 177,918 181,773 206,970 195,389 288,060 4104 Overtime 1,342 298 1,000 1,961 1,000
4201 Retirement 25,379 28,247 31,122 30,123 44,994
4202 Health Insurance 28,949 37,120 42,705 44,031 67,413 4203 Vision Insurance 421 456 537 537 739
4204 Dental Insurance 2,499 2,676 3,219 2,816 4,444
4205 Life Insurance 216 225 285 288 440
4209 Disability Insurance 1,550 1,583 1,925 1,919 2,823 4210 Other 4,741 3,194 7,928 5,616 11,321
Total Salaries & Benefits $ 243,015 $ 255,572 $ 295,691 $ 282,678 $ 421,233 5100 Professional Services 64,529 34,655 169,000 50,000 150,000 5107 Contract Personnel 3,366 28,931 - - -
5300 Travel & Training 1,557 749 10,000 5,000 10,000
5330 Dues & Memberships 778 130 2,000 1,000 2,000
5630 Computer Maintenance 2,592 675 4,000 4,000 4,000
5721 Telephone 35,704 29,123 55,000 55,000 55,000
6120 Computer Software 61,938 76,059 103,000 103,000 203,000 6160 Operating Supplies 5,069 1,689 5,000 5,000 5,000
Total Operating & Maintenance $ 175,533 $ 172,011 $ 348,000 $ 223,000 $ 429,000 7400 Computer Equipment 90,890 42,959 100,000 100,000 100,000 7500 GIS Software 31,450 32,079 50,000 50,000 50,000
Total Capital Outlay $ 122,340 $ 75,038 $ 150,000 $ 150,000 $ 150,000 Total Expenditures $ 540,888 $ 502,621 $ 793,691 $ 655,678 $ 1,000,233 Source of Funds
Information Systems Fund 540,888 502,621 793,691 655,678 1,000,233 American Rescue Plan Act of 2021 - - - - 100,000
Total Source of Funds $ 540,888 $ 502,621 $ 793,691 $ 655,678 $ 1,000,233 31 COMMUNITY DEVELOPMENT BLOCK GRANT
The Community Support program accounts for funds provided by the Community Development Block Grant (CDBG) program, administered by the Federal Government’s Department of Housing and Urban Development (HUD) and passed through Los Angeles County’s Community Development Authority (LACDA) to the City of Malibu.
CDBG funds provide for service programs and capital projects benefiting low and moderateincome residents of the community. The City is anticipated to receive approximately $65,000 to support such programs in Fiscal Year 2022-2023. Per the CDBG guidelines, funding for public service programs is limited to 15% and 85% for capital projects. In recent years, LACDA has granted the City exceptions to this funding allocation on a case by case basis.
In Fiscal Year 2022-2023, the City anticipates purchasing an office trailer with CDBG funds to be used by the Malibu Community Labor Exchange to provide public services under the Day Labor Exchange Program.
32 EXPENDITURE DETAIL
Fund 215 - Community Development Block Grant (CDBG)
Program 7070 - CDBG Programs
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 5931 CDBG Grants 7,255 55,000 23,000 23,000 15,000
Total Operating & Maintenance $ 7,255 $ 55,000 $ 23,000 $ 23,000 $ 15,000 7800 Other Equipment 11,586 11,595 110,000 110,000 -
Total Capital Outlay $ 11,586 $ 11,595 $ 110,000 $ 110,000 $ - Total Expenditures $ 18,841 $ 66,595 $ 133,000 $ 133,000 $ 15,000 Source of Funds
CDBG Fund 215 18,841 66,595 85,600 133,000 15,000
CDBG Fund 215 Transfer of Fund Balance - - 47,400 - -
Total Source of Funds $ 18,841 $ 66,595 $ 133,000 $ 133,000 $ 15,000 33 CITY HALL OPERATIONS
City Hall houses all City Departments in a 35,000 square foot building. Planning, Building Safety, Environmental Health and Public Works all have public counter hours in City Hall. The Community Services Department hosts a wide range of programming in the building, including housing the City’s Senior Center. The building has a civic theater that serves as the City Council chambers and is used for other public meetings and workshops.
The City typically hosts special community events in the building and makes it available to outside groups for rental. Similarly, the public lobbies are typically used for changing art exhibitions throughout the year. In Fiscal Year 2022-2023, the City will continue to monitor these uses in response to the COVID-19 pandemic and make adjustments as needed.
In Fiscal Year 2022-2023, the sewer service fees for City Hall are projected to increase to $80,000 and electricity for City Hall is projected to increase to $100,000.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Senior Maintenance Worker 1.00 1.00 1.00
Total 1.00 1.00 1.00
34 EXPENDITURE DETAIL
Fund 103 - General
Program 9050 - City Hall Operations
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 75,771 71,412 78,548 71,985 78,548 4102 Part-Time Salaries 12,585 8,531 - - -
4104 Overtime 46 - 500 - 500
4201 Retirement 13,449 13,914 14,610 14,169 14,610
4202 Health Insurance 22,108 21,177 18,797 19,688 18,797 4203 Vision Insurance 264 210 203 203 203
4204 Dental Insurance 1,632 1,239 1,226 1,073 1,226
4205 Life Insurance 173 154 142 144 142
4209 Disability Insurance 788 727 731 740 731
4210 Other 2,572 3,557 3,328 2,405 3,328
Total Salaries & Benefits $ 129,388 $ 120,921 $ 118,085 $ 110,405 $ 118,084 5100 Professional Services 84,062 93,281 143,680 140,000 140,000 5210 Service Fees and Charges 3,859 3,579 2,920 5,000 5,000 5510 Insurance Premiums 177,084 245,580 160,000 175,000 175,000 5610 Facilities Maintenance 104,138 94,727 100,000 1,000 125,000 5612 Sewer Service Fees 32,332 30,541 42,000 75,000 80,000 5721 Telephone 4,154 3,879 4,500 4,500 4,500
5722 Electricity 74,030 78,838 85,000 85,000 100,000
5723 Water 7,384 6,301 8,000 10,000 10,000
6160 Operating Supplies 3,655 1,755 25,000 10,000 25,000 6300 Tools & Minor Equipment 1,621 829 10,000 5,000 10,000 Total Operating & Maintenance $ 492,319 $ 559,310 $ 581,100 $ 510,500 $ 674,500 7300 Leasehold Improvements 21,886 - 100,000 100,000 100,000 7800 Equipment 22,857 - 25,000 25,000 25,000
Total Capital Outlay $ 44,743 $ - $ 125,000 $ 125,000 $ 125,000 8500 Information Systems Allocation 4,500 9,000 4,500 4,500 5,000 Total Internal Service Charges $ 4,500 $ 9,000 $ 4,500 $ 4,500 $ 5,000 Total Expenditures $ 670,950 $ 689,231 $ 828,685 $ 750,405 $ 922,584 Source of Funds
General Fund 103 670,950 689,231 828,685 750,405 922,584 Total Source of Funds $ 670,950 $ 689,231 $ 828,685 $ 750,405 $ 922,584 35 CARBON BEACH UNDERGROUNDING
COMMUNITY FACILITIES DISTRICT
In 2008-2009, the City assisted a group of 21 property owners in the Carbon Beach area with the formation of a Community Facilities District (CFD). The CFD provides a mechanism for the property owners to finance the undergrounding of utilities in the Carbon Beach area along Pacific Coast Highway. Each property within the CFD pays for the undergrounding project via annual assessments levied against the properties through the Los Angeles County Assessor’s Office.
Bonds were sold as a part of the process and all costs of issuing the bonds were paid from proceeds of the bond sale. Funds are administered by US Bank, which acts as the fiscal agent and trustee for the CFD.
The City contracts with a financial services firm to manage the Carbon Beach Undergrounding CFD.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Accounting Technician 0.16 0.13 0.11
Total 0.16 0.13 0.11
36 EXPENDITURE DETAIL
Fund 712 - Carbon Beach Undergrounding Communities Facilities District (CFD) Program 9048 - Carbon Beach Undergrounding
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 11,066 10,547 9,796 8,978 9,957 4104 Overtime 11 - - - -
4201 Retirement 779 799 757 731 773
4202 Health Insurance 1,592 1,390 1,195 1,251 1,175
4203 Vision Insurance 21 17 14 15 13
4204 Dental Insurance 119 96 80 81 70
4205 Life Insurance 19 15 13 14 11
4209 Disability Insurance 102 94 91 90 98
4210 Other 401 196 418 302 401
Total Salaries & Benefits $ 14,110 $ 13,154 $ 12,364 $ 11,460 $ 12,497 5100 Professional Services 5,095 5,335 11,943 11,943 14,000 5810 Debt Service - Interest 90,613 91,748 83,638 83,638 79,963 5820 Debt Service - Principal 115,000 - 120,000 120,000 125,000 Total Debt Service $ 210,708 $ 97,083 $ 215,581 $ 215,581 $ 218,963 Total Expenditures $ 224,818 $ 110,237 $ 227,945 $ 227,041 $ 231,460 Source of Funds
Carbon Beach Undergrounding CFD 224,818 110,237 227,945 227,041 231,460 Total Source of Funds $ 224,818 $ 110,237 $ 227,945 $ 227,041 $ 231,460 37 BROAD BEACH UNDERGROUND UTILITIES
ASSESSMENT DISTRICT
In Fiscal Year 2009-2010, the City assisted a group of property owners in the Broad Beach Road area with the formation of an Assessment District (AD). The AD provides a mechanism for the property owners to finance the undergrounding of utilities in the Broad Beach Road area along Pacific Coast Highway. Each property within the AD pays for the undergrounding project via annual assessments levied against the properties through the Los Angeles County Assessor’s Office.
The AD does not place any fiscal impact on the City. Bonds were sold as part of the process and all costs of issuing the bonds were paid from proceeds of the bond sale. Funds are administered by US Bank, which acts as the fiscal agent and trustee for the AD.
The City contracts with a financial services firm to manage the Broad Beach Undergrounding AD. In Fiscal Year 2021-2022, the consultant costs are set to increase and the City staff time to oversee the district has been reduced accordingly.
38 EXPENDITURE DETAIL
Fund 713 - Broad Beach Undergrounding Assessment District (AD) Program 9052 - Broad Beach Undergrounding
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 474 - - - -
4201 Retirement 34 - - - -
4202 Health Insurance 69 - - - -
4203 Vision Insurance 1 - - - -
4204 Dental Insurance 5 - - - -
4205 Life Insurance 1 - - - -
4209 Disability Insurance 5 - - - -
4210 Other 18 - - - -
Total Salaries & Benefits $ 607 $ - $ - $ - $ -
5100 Professional Services 3,897 5,180 6,856 6,856 8,050 5810 Debt Service - Interest 87,961 85,371 83,911 83,911 81,630 5820 Debt Service - Principal 45,000 - 50,000 50,000 50,000 Total Debt Service $ 136,858 $ 90,551 $ 140,767 $ 140,767 $ 139,680 Total Expenditures $ 137,465 $ 90,551 $ 140,767 $ 140,767 $ 139,680 Source of Funds
Broad Beach Undergrounding AD 137,465 90,551 140,767 140,767 139,680 Total Source of Funds $ 137,465 $ 90,551 $ 140,767 $ 140,767 $ 139,680 39 CIVIC CENTER WASTEWATER TREATMENT FACILITY
ASSESSMENT DISTRICT
On January 25, 2016, the City of Malibu Assessment District (AD) No. 2015-1 was approved for the Civic Center Wastewater Treatment Facility. The AD provided a mechanism for property owners in the Civic Center area to finance the design and construction of the Wastewater Treatment Facility. After the approval of the Assessment District, the City was able to secure funding from the State Water Resources Control Board (SWRCB) State Revolving Fund (SRF) program, including a grant of $9.5 million and $50.7 million in low interest loans. Additional bond funding was issued in the amount of $6.2 million to cover costs ineligible under the SRF funding.
Construction of the facility commenced in July 2016. The facility was completed and fully operational in September 2018.
The loan and bonds will be repaid through the AD. Each property within the AD will pay for the project via annual assessments levied against the properties through the Los Angeles County Assessor’s Office. These assessments began in Fiscal Year 2018-2019. The City and the County of Los Angeles prepaid the assessments for their existing properties within Phase One.
The annual assessments for the vacant properties the City purchased in Fiscal Year 2018-2019 are accounted for in Division 9088.
Costs for the operation and maintenance of the facility are included in the current budget in Division 3010.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Accounting Technician 0.17 0.14 0.13
Total 0.17 0.14 0.13
40 EXPENDITURE DETAIL
Fund 715 - Civic Center Wastewater Treatment Facility Assessment District (AD) Program 9049 - Civic Center Wastewater Treatment Plant
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 325 11,730 10,993 10,073 11,779 4201 Retirement - 888 850 821 914
4202 Health Insurance - 1,546 1,341 1,404 1,390
4203 Vision Insurance - 19 16 17 15
4204 Dental Insurance - 107 90 90 83
4205 Life Insurance - 17 14 15 14
4209 Disability Insurance - 105 102 101 115
4210 Other - 218 469 339 474
Total Salaries & Benefits $ 325 $ 14,630 $ 13,875 $ 12,858 $ 14,785 5100 Professional Services 7,400 17,975 13,927 - 14,500 5810 Debt Service - Interest 281,519 196,777 176,043 176,043 173,440 5810.01 SRF Repayment - Interest 649,063 633,751 616,146 616,146 596,689 5810.03 Prepayment Premium - 64,950 - - -
5820 Debt Service - Principal 130,000 - 85,000 85,000 85,000 5820.01 SRF Repayment - Principal 1,394,969 - 1,415,871 1,415,871 1,435,196 5900 Const Cost-Reimb to Enterprise - - - - -
Total Debt Service $ 2,462,951 $ 913,453 $ 2,306,987 $ 2,293,060 $ 2,304,825 9049 Construction - Undergrounding - - - - -
Total Capital Outlay $ - $ - $ - $ - $ -
Total Expenditures $ 2,463,276 $ 928,083 $ 2,320,862 $ 2,305,918 $ 2,319,610 Source of Funds
Civic Center Wastewater AD 2,463,276 928,083 2,320,862 2,305,918 2,319,610 Total Source of Funds $ 2,463,276 $ 928,083 $ 2,320,862 $ 2,305,918 $ 2,319,610 41 VACANT PROPERTIES
On November 30, 2016, the City closed escrow on approximately 35 acres of vacant land located at Trancas Canyon Road and Pacific Coast Highway, commonly known as Trancas Field. This $11.4 million acquisition was funded through the issuance of Certificates of Participation (COP) 2016A. The acquisition of the property resolved one of the City’s longest standing legal disputes. The property remains vacant.
On April 23, 2018, the Council authorized a funding plan to purchase three vacant properties totaling 29.24 acres, including 23575 Civic Center Way, which is commonly known as Sycamore Village or the Ioki parcel and consists of 9.65 acres located on the northeast corner of Civic Center Way and Stuart Ranch Road; a 1.11-acre parcel located on the southwest corner of Civic Center Way and Webb Way, and an 18.48-acre parcel located on the south side of Pacific Coast Highway just east of Heathercliff Road.
The properties at 23575 Civic Center Way and southwest corner of Civic Center Way and Webb Way are both part of City of Malibu Civic Center Wastewater Treatment Facility Assessment District (AD) No. 2015-1 approved on January 25, 2016. The annual assessment for these two parcels is $260,000.
On February 12, 2020, the La Paz property was dedicated to the City. This property is also a part of AD No. 2015-1. The annual assessment for this parcel is $20,000.
The Fiscal Year 2022-2023 Budget also includes funding to perform brush clearance and cover service fees on all vacant parcels.
42 EXPENDITURE DETAIL
Fund 105 - General
Program 9088 - Vacant Land
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 5100 Professional Services - - - - -
5127 Weed Abatement - 20,405 10,000 10,000 10,000
5210 Service Fees and Charges 2,420 2,420 2,420 - -
5610 Facilities Maintenance - - - - -
5613 Assessment Dist - CCWTF 253,097 268,646 280,000 280,000 280,000 5810 Debt Service - Interest - - - - -
5820 Debt Service - Principal - - - - -
5830 Cost of Issuance - - - - -
6160 Operating Supplies - - - - -
Total Operating & Maintenance $ 255,517 $ 291,471 $ 292,420 $ 290,000 $ 290,000 7102 Land Acquisition - - - - -
Total Capital Outlay $ - $ - $ - $ - $ -
Total Expenditures $ 255,517 $ 291,471 $ 292,420 $ 290,000 $ 290,000 Source of Funds
General Fund Undesignated Reserves - - - - -
General Fund - 105 255,517 291,471 292,420 290,000 290,000 Certificates of Participation 2018 - - - - -
LA County - Measure M & R - - - - -
Total Source of Funds $ 255,517 $ 291,471 $ 292,420 $ 290,000 $ 290,000 43 DEBT SERVICE
The City of Malibu has used the issuance of Certificates of Participation (COPs) for a variety of purposes including the acquisition of property and capital improvements. The City used debt to acquire and improve Legacy Park and City Hall. It also used debt to acquire vacant lands including Trancas Field, 23575 Civic Center Way, the parcel located on the southwest corner of Civic Center Way and Webb Way, and the parcel located on the south side of Pacific Coast Highway just east of Heathercliff Road. Rental income from the commercial properties pays for the debt service on Legacy Park. Debt service for City Hall and the vacant lands is paid out of the General Fund. The expenses related to that debt are shown together in one division.
In accordance with the funding plan authorized by City Council on April 23, 2018, the City will be responsible for the annual debt service of $1,089,751 for the vacant lands at 23575 Civic Center Way, the parcel located on the southwest corner of Civic Center Way and Webb Way, and the parcel located on the south side of Pacific Coast Highway just east of Heathercliff Road in Fiscal Year 2022-2023.
44 EXPENDITURE DETAIL
Fund 103, Fund 104 and Fund 105 - General
Fund 500 Legacy Park
Program 7004 Legacy Park
Program 9050 City Hall
Program 9074 Trancas Field
Program 9088 Land Acquisition
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed Program 7004 - Legacy Park
5810 Debt Service - Interest 534,551 510,428 473,838 473,838 456,451 5820 Debt Service - Principal 590,000 605,000 620,000 620,000 635,000 Total Debt Service $ 1,124,551 $ 1,115,428 $ 1,093,838 $ 1,093,838 $ 1,091,451 Program 9050 - City Hall
5810 Debt Service - Interest 859,075 838,300 813,350 813,350 783,925 5820 Debt Service - Principal 645,000 665,000 690,000 690,000 720,000 Total Debt Service $ 1,504,075 $ 1,503,300 $ 1,503,350 $ 1,503,350 $ 1,503,925 Program 9074 - Trancas Field
5810 Debt Service - Interest 400,675 394,750 387,650 387,650 379,250 5820 Debt Service - Principal 195,000 200,000 205,000 205,000 215,000 Total Debt Service $ 595,675 $ 594,750 $ 592,650 $ 592,650 $ 594,250 Program 9088 - Land Acquisition
5810 Debt Service - Interest - 1,011,125 1,009,001 1,009,001 1,004,751 5820 Debt Service - Principal - - 85,000 85,000 85,000
Total Debt Service $ - $ 1,011,125 $ 1,094,001 1,094,001 $ 1,089,751 Total Expenditures $ 3,224,301 $ 4,224,603 $ 4,283,839 $ 4,283,839 $ 4,279,377 Source of Funds
General Fund 103 1,504,075 1,503,300 1,503,350 1,503,350 1,503,925 General Fund 104 595,675 594,750 592,650 592,650 594,250 General Fund 105 - 1,011,125 1,094,001 1,094,001 1,089,751 Legacy Park Project Fund 500 1,124,551 1,115,428 1,093,838 1,093,838 1,091,451 Total Source of Funds $ 3,224,301 $ 4,224,603 $ 4,283,839 $ 4,283,839 $ 4,279,377 45 46
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Adopted Projected Proposed 3009 Transportation Services 164,489 77,342 203,000 4,000 165,000 4001 General Recreation 648,211 623,050 769,442 621,321 830,724 4002 Aquatics 205,164 273,367 340,701 198,725 400,454
4003 Outdoor Recreation - - - - 63,967
4004 Day Camp 62,080 59,873 96,897 78,780 102,969
4005 Skate Park - 65,688 99,397 43,528 71,535
4006 Sports 87,959 40,100 107,680 68,791 128,021
4007 Community Classes 102,407 71,975 167,290 104,027 125,917 4008 Senior Adult Program 132,857 76,662 177,338 114,169 200,241 4010 Park Maintenance 949,162 874,818 1,232,380 1,047,299 1,268,402 4011 Special Events 128,275 133,882 143,817 79,794 232,721 4012 Malibu Arts 155,362 133,882 176,373 143,066 241,643 7008 Legacy Park Operations 719,208 670,924 871,324 727,956 975,485 Total $ 3,355,174 $ 3,101,563 $ 4,385,639 $ 3,231,452 $ 4,807,077
COMMUNITY SERVICES
Department Expenditures by Program
47 TRANSPORTATION SERVICES
The Transportation services program provides Dial-A-Ride services to Malibu seniors (60 years and older) and disabled citizens through the City’s contracted service provider, Ventura Transit Systems. The service is funded by Proposition A transportation funds, which are allocated by the Los Angeles County Metropolitan Transit Authority.
Passengers pay $1.00 each way for trips to the Malibu Senior Center, $2.00 each way for trips within City boundaries, and $4.00 each way for trips outside City limits. Currently, 180 people are registered for the service.
In Fiscal Year 2020-2021, 390 passenger trips were provided to residents. The program was expanded in Fiscal Year 2021-2022 to include the City of Agoura Hills and City of Calabasas.
The expansion accommodates riders requests for additional access to grocery stores and doctors’ offices north of Malibu Canyon Road. The Community Services Department anticipates reaching pre-COVID-19 passenger trips to over 1,000 annually in Fiscal Year 2022-2023. 48 EXPENDITURE DETAIL
Fund 203 - Proposition A
Program 3009 - Transportation Services
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4210 Other 2,500 3,564 4,000 4,000 4,000
Total Salaries & Benefits $ 2,500 $ 3,564 $ 4,000 $ 4,000 $ 4,000 5100 Professional Services - - 1,000 - 1,000
5145 Dial-A-Ride Services 154,213 73,778 190,000 - 125,000 5148 Special Events Rec Transit - Seniors 7,776 - 8,000 - 35,000 Total Operating & Maintenance $ 161,989 $ 73,778 $ 199,000 $ - $ 161,000 Total Expenditures $ 164,489 $ 77,342 $ 203,000 $ 4,000 $ 165,000 Source of Funds
Proposition A Fund 203 164,489 77,342 203,000 4,000 165,000 Total Source of Funds $ 164,489 $ 77,342 $ 203,000 $ 4,000 $ 165,000 49 GENERAL RECREATION
The Community Services Department provides enriching recreational experiences designed to enhance the quality of life for Malibu residents while preserving resources and upholding the values of the Malibu community.
The Department offers a variety of innovative and cost-effective programs and events. Staff regularly evaluates new trends and feedback from participants to ensure that programs and events remain relevant while retaining their historic character and charm. The Department also partners with various agencies such as the Malibu Library, Boys and Girls Club Malibu, and local businesses to coordinate programs and events.
In addition to park development, the Department is responsible for providing safe, clean, and well-maintained parks and recreation facilities. Staff strives to continually improve facilities while protecting the natural and cultural resources in surrounding areas. The City’s facilities are home to several community organizations such as Malibu Little League, American Youth Soccer Organization, Trancas Riders and Ropers, and the Malibu Aquatics Foundation. The Department also oversees the use of school facilities for these programs through a Master Use Agreement with the Santa Monica-Malibu Unified School District.
An increased social media presence has helped the Department successfully engage with the public through Instagram, Twitter, and Facebook. Staff regularly creates new and exciting content and stories while maintaining a constant online presence to ensure that information is current and relevant to subscribers.
The administrative section oversees the management and operational functions of the Department, including capital improvement projects, budget administration, grant procurement, production of the City’s Quarterly Newsletter and Recreation Guide, facility use permits, and administrative support for the Malibu Arts Commission, Harry Barovsky Memorial Youth Commission, and the Parks & Recreation Commission.
The Department currently operates with ten full-time employees and 30 part-time and seasonal employees. Contract instructors and volunteers are also used to support programs and activities throughout the year.
Throughout Fiscal Year 2021-2022, staff monitored Los Angeles County Health Department protocols and safety measures to resume Community Services Department programs and events, which had been postponed or canceled due to COVID-19. Many of these programs and events are expected to resume fully in Fiscal Year 2022-2023 as COVID-19 restrictions continue to ease. As in 2021-22, a portion of the Recreation Coordinator will be funded by the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Community Services Director 0.80 0.80 0.80
Comm. Services Deputy Director 0.70 0.70 0.70
Recreation Manager 0.00 0.00 0.20
Recreation Supervisor 0.70 0.65 0.40
Recreation Coordinator 0.20 0.60 0.60
Administrative Assistant 0.95 0.95 0.90
Media Assistant 0.06 0.05 0.20
Recreation Assistant 2.12 2.50 3.24
Total 5.53 6.25 7.04
50 EXPENDITURE DETAIL
Fund 100 - General
Program 4001 - General Recreation
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 326,656 362,373 403,027 370,662 433,923 4102 Part-Time Salaries 90,919 67,020 91,933 81,218 132,869 4104 Overtime 1,135 129 1,000 - 1,000
4201 Retirement 45,276 53,728 61,311 57,485 61,311
4202 Health Insurance 43,038 49,864 56,941 58,106 56,941 4203 Vision Insurance 581 619 713 686 713
4204 Dental Insurance 3,622 3,676 4,302 3,657 4,302
4205 Life Insurance 524 595 667 665 667
4208 Deferred Compensation 2,150 2,347 2,400 2,400 2,400 4209 Disability Insurance 2,875 3,192 3,748 3,704 3,748 4210 Other 24,214 15,336 15,800 11,241 15,800
Total Salaries & Benefits $ 540,990 $ 558,879 $ 641,842 $ 589,821 $ 713,674 5100 Professional Services 2,482 3,199 3,500 - 3,500
5107 Contract Personnel - - 1,600 - 1,600
5205 Postage 8,000 3,735 8,000 - 8,000
5300 Travel & Training 1,910 197 6,000 - 6,000
5330 Dues & Memberships 1,040 1,255 2,400 - 2,000
5340 Transportation & Mileage 186 - 300 - 300
5401 Advertising & Noticing 75 314 1,400 - 3,600
5405 Printing 30,057 49 41,600 - 24,000
5721 Telephone 15,392 12,216 12,600 - 14,300
6120 Computer Software 4,020 3,300 6,700 - 9,000
6160 Operating Supplies 12,559 8,406 12,000 - 12,000
Total Operating & Maintenance $ 75,721 $ 32,671 $ 96,100 $ - $ 84,300 7800 Equipment - - - - -
Total Capital Outlay $ - $ - $ - $ - $ -
8100 Vehicle Allocation - - - - -
8500 Information Systems Allocation 31,500 31,500 31,500 31,500 32,750 Total Internal Service Charges $ 31,500 $ 31,500 $ 31,500 $ 31,500 $ 32,750 Total Expenditures $ 648,211 $ 623,050 $ 769,442 $ 621,321 $ 830,724 Source of Funds
General Fund 100 648,211 623,050 761,615 613,494 822,724 American Rescue Plan Act of 2021 - - 7,827 7,827 8,000
Total Source of Funds $ 648,211 $ 623,050 $ 769,442 $ 621,321 $ 830,724 51 AQUATICS
The City operates aquatics programming at the Malibu Community Pool at Malibu High School through a Master Use Agreement with the Santa Monica-Malibu Unified School District.
The Department offers more than 1,400 hours of programming annually for residents of all ages.
Swim lessons for all skill levels are offered during the fall, spring, and summer for children ages 1-14. Introductory programs teach water safety and confidence, while advanced programs focus on stroke refinement, conditioning, and diving techniques. The Malibu Seawolves Swim Team and Youth Water Polo are competitive programs taught by contract instructors for swimmers ages 7-14.
Aquatic programs for adults include the year-round Malibu Masters Swim Club in partnership with the Malibu Aquatic Foundation and Aqua Aerobics during the summer and fall seasons.
Additionally, the City maintains high safety standards for Lifeguards and Pool Managers, including over 350 dedicated training hours annually for Lifeguard Certification, First Aid/CPR/AED Certification, Water Safety Instructor Training, and Lifeguard Management Training.
Aquatics programs were offered in a modified format during Fiscal Year 2021-2022 due to COVID-19 restrictions. All programs are expected to resume regular formats as restrictions ease in Fiscal Year 2022-2023.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Manager 0.30 0.40 0.30
Recreation Coordinator 0.20 0.10 0.40
Pool Manager 0.73 0.85 1.12
Lifeguard 1.77 2.65 2.51
Total 3.00 4.00 4.33
52 EXPENDITURE DETAIL
Fund 100 - General
Program 4002 - Aquatics
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 26,119 40,165 48,170 49,007 62,472 4102 Part-Time Salaries 84,576 119,173 125,999 110,994 137,038 4104 Overtime 205 - 250 - 250
4201 Retirement 6,932 9,237 14,599 12,054 15,587
4202 Health Insurance 13,888 17,396 19,713 20,342 22,762 4203 Vision Insurance 200 229 258 188 221
4204 Dental Insurance 1,150 1,211 1,493 965 1,291
4205 Life Insurance 136 169 170 167 188
4209 Disability Insurance 408 564 1,620 644 905
4210 Other 6,171 5,140 6,429 4,367 7,340
Total Salaries & Benefits $ 139,785 $ 193,284 $ 218,701 $ 198,725 $ 248,054 5107 Contract Personnel 58,520 75,927 110,000 - 140,300 5300 Travel & Training 1,140 525 1,400 - 1,400
5330 Dues & Memberships 1,888 195 2,500 - 2,500
5401 Advertising & Noticing 26 - 1,100 - 1,100
6160 Operating Supplies 3,805 3,436 7,000 - 7,100
Total Operating & Maintenance $ 65,379 $ 80,083 $ 122,000 $ - $ 152,400 Total Expenditures $ 205,164 $ 273,367 $ 340,701 $ 198,725 $ 400,454 Source of Funds
General Fund 100 205,164 273,367 340,701 198,725 400,454 Total Source of Funds $ 205,164 $ 273,367 $ 340,701 $ 198,725 $ 400,454 53 OUTDOOR RECREATION
Outdoor recreation programs provide interpretive and educational programs at Charmlee Wilderness Park and City open spaces. Charmlee features over 532 acres of pristine Santa Monica Mountains Coastal Slope environment, including over eight miles of hiking trails, picnic areas, native plants, and a nature center.
In 2019, the City resumed control of Charmlee Wilderness Park following a five-year reciprocal lease agreement with the Santa Monica Mountains Conservancy. During the lease period, the Woolsey Fire occurred, which severely damaged the park.
In 2020, the City partnered with a contractor to conduct repair work to the trail system as well as erosion control and mitigation measures through a grant at no cost to the City. Charmlee reopened to the public on October 19, 2020, and the City has continued working with the contractor to remove debris, keep trails clear, and provide erosion control.
In Fiscal Year 2021-2022, several educational hikes took place at Charmlee. The hikes provided people an opportunity for attendees of all ages to learn about the park’s history, native plants, animal habitats, and sustainability.
Outdoor programming will continue in Fiscal Year 2022-2023 and include Wilderness First Aid, sustainable gardening, pollinator gardening, as well as hiking programs. Additionally, the Community Services Department will continue to focus on repairs, replanting, and evaluating opportunities to complete park upgrades.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Supervisor 0.00 0.00 0.30
Recreation Coordinator 0.00 0.00 0.10
Recreation Assistant 0.00 0.00 0.35
Total 0.00 0.00 0.75
54 EXPENDITURE DETAIL
Fund 100 - General
Program 4003 - Outdoor Recreation
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Adopted Adopted Projected Proposed 4101 Full-Time Salaries - - - - 35,757
4102 Part-Time Salaries - - - - 13,575
4104 Overtime - - - - 250
4201 Retirement - - - - 2,951
4202 Health Insurance - - - - 2,694
4203 Vision Insurance - - - - 33
4204 Dental Insurance - - - - 199
4205 Life Insurance - - - - 59
4209 Disability Insurance - - - - 350
4210 Other - - - - 1,398
Total Salaries & Benefits $ - $ - $ - $ - $ 57,267
5107 Contract Personnel - - - - 2,200
5340 Transportation & Mileage - - - - 400
5401 Advertising & Noticing - - - - 600
6160 Operating Supplies - - - - 3,500
Total Operating & Maintenance $ - $ - $ - $ - $ 6,700
Total Expenditures $ - $ - $ - $ - $ 63,967
Source of Funds
General Fund 100 - - - - 63,967
Total Source of Funds $ - $ - $ - $ - $ 63,967
55 DAY CAMPS
Day Camps consist of supervised camps and activities during the summer months, as well as winter and spring breaks. Many camps take place at Malibu Bluffs Park except those requiring specialized facilities such as tennis, basketball, and volleyball, which take place at Santa Monica-Malibu Unified School District facilities.
Sports camps offered by the Department include baseball, basketball, flag football, soccer, tennis, softball, and volleyball. In addition to athletic programming, the City offers enrichment camps for children ages 5-11, including Science, Technology, Engineering, Art, and Mathematics (STEM) programming, and performing arts camps including art, dance, and theater.
The popular Surf Camp takes place at Surfrider Beach during spring and summer breaks, with more than 160 local youth participating in the program annually.
In Fiscal Year 2021-2022, modified Day Camps were offered due to COVID-19 restrictions. All programs are expected to resume regular formats as restrictions continue to ease in Fiscal Year 2022-2023. As in 2021-22, a portion of the Recreation Coordinator will be funded by the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Manager 0.00 0.00 0.05
Recreation Supervisor 0.10 0.10 0.00
Recreation Coordinator 0.00 0.30 0.20
Recreation Assistant 0.22 0.38 0.41
Total 0.32 0.78 0.66
56 EXPENDITURE DETAIL
Fund 100 - General
Program 4004 - Day Camp
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 21,293 9,270 20,506 14,066 19,607 4102 Part-Time Salaries 4,367 7,439 13,780 9,137 15,247 4104 Overtime 120 - 250 - 250
4201 Retirement 2,417 1,853 3,993 2,304 2,351
4202 Health Insurance 2,772 2,305 5,183 3,336 3,448
4203 Vision Insurance 50 31 64 29 33
4204 Dental Insurance 291 187 388 183 194
4205 Life Insurance 31 14 36 23 28
4209 Disability Insurance 190 87 191 129 192
4210 Other 498 255 1,206 575 1,220
Total Salaries & Benefits $ 32,029 $ 21,441 $ 45,597 $ 29,780 $ 42,569 5107 Contract Personnel 26,066 33,366 43,000 43,000 51,600 5401 Advertising & Noticing - 50 800 1,000 800
6160 Operating Supplies 3,985 5,016 7,500 5,000 8,000
Total Operating & Maintenance $ 30,051 $ 38,432 $ 51,300 $ 49,000 $ 60,400 Total Expenditures $ 62,080 $ 59,873 $ 96,897 $ 78,780 $ 102,969 Source of Funds
General Fund 100 62,080 59,873 81,244 63,127 86,969
American Rescue Plan Act of 2021 - - 15,653 15,653 16,000 Total Source of Funds $ 62,080 $ 59,873 $ 96,897 $ 78,780 $ 102,969 57 SKATE PARK
The Temporary Skate Park opened in July 2020, giving local skaters their first public skate space since the closure of Papa Jacks Skate Park in 2011. The 12,320 square foot skate park features transition and street style elements in a progressive design crafted with input from local skaters.
A large drop-off area and ample parking were also included to ensure safe access for skaters and parents. The Temporary Skate Park will be in place for 24-30 months while a permanent skate park is designed and built on the east side the same parcel.
The Department offered learn-to-skate programs in Fiscal Year 2021-2022. Over 135 local youth participated in the program in addition to 30 participants in girls-only skate workshops.
The Department will continue to offer learn-to-skate programs in Fiscal Year 2022-2023 in addition to Skate Camp, which will be scheduled weekly throughout the summer months for children ages 5-14.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Supervisor 0.00 0.20 0.00
Recreation Coordinator 0.00 0.10 0.10
Recreation Assistant 0.13 1.53 0.22
Total 0.13 1.83 0.32
58 EXPENDITURE DETAIL
Fund 100 - General
Program 4005 - Skate Park
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries - - 24,460 22,941 7,994
4102 Part-Time Salaries - 42,303 54,689 5,732 8,391
4104 Overtime - 14 250 255 250
4201 Retirement - 512 2,602 4,052 729
4202 Health Insurance - - 1,827 26 2,694
4203 Vision Insurance - - 20 152 33
4204 Dental Insurance - - 123 44 199
4205 Life Insurance - - 43 216 15
4209 Disability Insurance - - 227 8 78
4210 Other - 575 2,156 605 550
Total Salaries & Benefits $ - $ 43,404 $ 86,397 $ 34,028 $ 20,935 5100 Professional Services - 4,235 - - -
5107 Contract Personnel - 14,503 5,500 5,500 40,600
5401 Advertising - 536 3,000 1,000 3,000
5640 Equipment Maintenance - 379 2,500 1,000 5,000
6160 Operating Supplies - 2,631 2,000 2,000 2,000
Total Operating & Maintenance $ - $ 22,284 $ 13,000 $ 9,500 $ 50,600 Total Expenditures $ - $ 65,688 $ 99,397 $ 43,528 $ 71,535 Source of Funds
General Fund 100 - 65,688 99,397 43,528 71,535
Total Source of Funds $ - $ 65,688 $ 99,397 $ 43,528 $ 71,535 59 SPORTS
Youth sports programs are designed for boys and girls in grades kindergarten through 8th. City staff, volunteer coaches, and independent contract instructors lead recreational sport programs.
Programs for younger athletes include flag football, basketball, and volleyball, and tennis with the focus on sportsmanship, fundamentals, and communication. In addition to recreation and instruction, the middle school sports program serves as a feeder program for high school athletics, including basketball, cross county, tennis, and volleyball.
Girl-specific sports programs, clinics, and sports leagues are also offered throughout each year, including basketball, lacrosse, softball, surf, swim, tennis, and volleyball.
The Itty-Bitty sports program gives children under the age of five an introduction to sports over a six-week period. Contract instructors focus on age-appropriate activities and games that include fundamentals and sport concepts. Children in the Itty-Bitty programs also receive a medal or participation award at the end of the program.
Adults have an opportunity to play in the drop-in basketball program at the Malibu High School gymnasium throughout the year. Adult softball leagues are held at Malibu Bluffs Park, allowing adults to engage in athletics during the summer and fall season.
A limited number of modified sports programs were offered during Fiscal Year 2021-2022 due to COVID-19. All programs are expected to resume as restrictions ease in Fiscal Year 2022-2023.
As in 2021-22, a portion of the Recreation Coordinator will be funded by the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Manager 0.00 0.00 0.10
Recreation Supervisor 0.10 0.10 0.00
Recreation Coordinator 0.00 0.30 0.20
Recreation Assistant 0.73 0.95 1.12
Total 0.83 1.35 1.42
60 EXPENDITURE DETAIL
Fund 100 - General
Program 4006 - Sports
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 26,815 9,893 20,506 13,341 25,421 4102 Part-Time Salaries 18,536 6,130 34,900 15,281 42,374 4104 Overtime 173 - 250 - 250
4201 Retirement 3,014 1,866 4,268 2,351 3,785
4202 Health Insurance 3,217 2,305 5,183 4,632 4,824
4203 Vision Insurance 61 22 64 30 43
4204 Dental Insurance 351 148 388 183 262
4205 Life Insurance 40 14 36 23 35
4209 Disability Insurance 258 87 191 176 249
4210 Other 778 267 1,744 626 2,126
Total Salaries & Benefits $ 53,243 $ 20,732 $ 67,530 $ 36,641 $ 79,371 5107 Contract Personnel 13,182 16,343 16,600 16,600 21,700 5107.01 Contract Personnel - Girls Sports 4,661 - 6,000 4,000 7,800 5300 Travel & Training 735 - - - 1,400
5330 Dues & Memberships - 190 250 250 250
5340 Transportation & Mileage 103 - 300 300 300
5401 Advertising & Noticing 1,274 275 2,000 1,000 2,000 6160 Operating Supplies 14,761 2,560 15,000 10,000 15,200 Total Operating & Maintenance $ 34,716 $ 19,368 $ 40,150 $ 32,150 $ 48,650 Total Expenditures $ 87,959 $ 40,100 $ 107,680 $ 68,791 $ 128,021 Source of Funds
General Fund 100 87,959 40,100 92,027 53,138 112,021
American Rescue Plan Act of 2021 - - 15,653 15,653 16,000 Total Source of Funds $ 87,959 $ 40,100 $ 107,680 $ 68,791 $ 128,021 61 COMMUNITY CLASSES
Community classes cover a broad spectrum of educational and recreational opportunities for people of all ages and interests. Classes take place at City facilities as well as shared-use facilities. The Department also offers after-school enrichment programs in coordination with the Boys and Girls Club of Malibu for children in Transitional Kindergarten through 5th grade.
Parent & Me programs focus on providing children with opportunities to develop social, cognitive, and motor skills while bonding with a caregiver. Preschool classes focus on the development of social skills, coordination, and self-expression through art classes, music, and theater arts. School-aged children develop social skills and explore their interests while participating in programs such as sports, music, acting, computer science, dance, and art.
Programs for adults provide opportunities for social interaction, developing a hobby, fitness, or improving a skill. The Department offers one-day workshops on a variety of topics, including health and wellness, crafts, cooking, and writing. The workshops give participants a chance to learn new skills or hobbies in a brief one-day class.
Additional teen programming is coordinated with the assistance of the Harry Barovsky Memorial Youth Commission. The programs and activities promote self-confidence, health, volunteerism, and educational programs.
A limited number of community classes were offered during Fiscal Year 2021-2022 due to Los Angeles County restrictions. All programs are expected to resume as restrictions ease in Fiscal Year 2022-2023.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Supervisor 0.20 0.20 0.00
Recreation Coordinator 0.40 0.35 0.25
Recreation Assistant 0.27 0.34 0.61
Total 0.87 0.89 0.86
62 EXPENDITURE DETAIL
Fund 100 - General
Program 4007 - Community Classes
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 45,647 43,484 42,527 38,225 19,986 4102 Part-Time Salaries 4,735 2,722 12,523 7,961 23,197 4104 Overtime 244 126 250 - 250
4201 Retirement 3,287 3,273 3,450 3,222 1,852
4202 Health Insurance 3,453 7,588 6,394 7,532 6,734
4203 Vision Insurance 48 96 71 74 83
4204 Dental Insurance 269 460 429 377 498
4205 Life Insurance 82 81 78 80 37
4209 Disability Insurance 423 382 395 398 196
4210 Other 1,300 769 1,873 1,161 1,432
Total Salaries & Benefits $ 59,488 $ 58,981 $ 67,990 $ 59,027 $ 54,267 5107 Contract Personnel 40,773 12,339 89,250 40,000 62,500 5300 Travel & Training 97 - 1,500 - 1,400
5330 Dues & Memberships 836 - 1,000 - 900
5340 Transportation & Mileage - - 350 - 350
5401 Advertising and Noticing - - 2,700 1,000 2,500
6160 Operating Supplies 1,213 655 4,500 4,000 4,000
Total Operating & Maintenance $ 42,919 $ 12,994 $ 99,300 $ 45,000 $ 71,650 Total Expenditures $ 102,407 $ 71,975 $ 167,290 $ 104,027 $ 125,917 Source of Funds
General Fund 100 102,407 71,975 167,290 104,027 125,917 Total Source of Funds $ 102,407 $ 71,975 $ 167,290 $ 104,027 $ 125,917 63 SENIOR ADULTS
The City’s Senior and Active Adult Center located in Malibu City Hall offers various recreational programs at low or no cost to participants, including choir, tap dance, art, and yoga. Additional outreach programs such as health screenings, technology assistance, and financial planning provide valuable information to seniors.
The Department works with vendors and medical professionals to offer free informational lectures on various topics, including Alzheimer’s awareness, nutrition, wellness, and healthy aging. Emeritus College uses City facilities to provide enrichment classes such as modern poetry, autobiography, creative writing, and drawing.
The Senior Center hosts the Monthly Luncheon event with catered food, live entertainment, and raffle prizes. Approximately 80 seniors attend the monthly event, which partners with local businesses that donate food and raffle prizes.
The Senior Center is open Monday through Friday for social interaction, outreach services, and programming. The Center provides access to resources in the form of library materials, DVDs, and computers with internet service and Wi-Fi capabilities. Fitness activities, luncheons, and monthly excursions afford a variety of opportunities for participants to become involved in community programs.
The Malibu Senior Center was closed through most of Fiscal Year 2021-2022. The Department offered drive-through events, enrichment programs, and fitness classes, but as a safety precaution, Senior Programs were offered outdoors at Malibu Bluffs Park or indoors at the Michael Landon Center with limited capacity. All programs are expected to resume normal formats at the Malibu Senior Center as restrictions ease in Fiscal Year 2022-2023.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Manager 0.00 0.00 0.15
Recreation Supervisor 0.10 0.15 0.00
Recreation Coordinator 0.70 0.70 0.60
Recreation Assistant 0.69 1.15 1.17
Total 1.49 2.00 1.92
64 EXPENDITURE DETAIL
Fund 100 - General
Program 4008 - Senior Adults
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 45,646 56,628 64,547 52,293 65,410 4102 Part-Time Salaries 26,946 3,039 43,541 14,292 45,963 4104 Overtime 68 - 250 - 250
4201 Retirement 4,545 5,394 7,233 5,570 7,566
4202 Health Insurance 7,913 7,912 9,292 7,193 9,311
4203 Vision Insurance 117 108 129 95 99
4204 Dental Insurance 665 604 742 401 582
4205 Life Insurance 123 113 121 77 84
4209 Disability Insurance 547 527 600 446 641
4210 Other 1,971 1,060 3,883 1,805 3,834
Total Salaries & Benefits $ 88,541 $ 75,385 $ 130,338 $ 82,169 $ 133,741 5107 Contract Personnel 21,140 170 21,000 20,000 35,500 5205 Postage 5,000 - 5,000 1,000 5,600
5300 Travel & Training 997 - 1,200 1,000 1,500
5340 Transportation & Mileage 51 - 350 - 400
6160 Operating Supplies 14,733 1,107 16,000 10,000 16,500 6175 Recreation Transportation 2,395 - 1,200 - 2,000
6176 Recreation Trip Admissions - - 2,250 - 5,000
Total Operating & Maintenance $ 44,316 $ 1,277 $ 47,000 $ 32,000 $ 66,500 Total Expenditures $ 132,857 $ 76,662 $ 177,338 $ 114,169 $ 200,241 Source of Funds
General Fund 100 132,857 76,662 177,338 114,169 200,241 Total Source of Funds $ 132,857 $ 76,662 $ 177,338 $ 114,169 $ 200,241 65 PARK MAINTENANCE
The primary goal of the Park Maintenance Division is to provide safe and clean facilities while protecting the natural resources and surrounding areas. Landscape and facility maintenance is conducted for the following areas:
• Charmlee Wilderness Park located at 2577 Encinal Canyon Road consists of 532 acres of open space and hiking trails. Since July 2020, extensive trail clearance and erosion mitigation work has been performed by landscape contractors. Staff continues to work on repairs and evaluate options for park upgrades.
• Malibu Bluffs Park located at 24250 Pacific Coast Highway (PCH) is a ten-acre community park that includes two baseball fields, a multi-use sports field, three playground areas, three picnic areas, a workout station, a community center building, restrooms (3 sets), parking lot, sidewalks, six acres of turf area, full recycled water irrigation system, native vegetation, and landscaped areas adjacent to the community center and parking lot.
• Temporary Skate Park is located at 24250 Pacific Coast Highway (PCH) and features 13,320 square feet of skateable space for all ages. The skate park opened to the public in July 2020 and will be in place during the design and construction of a permanent skate park on the same parcel.
• Malibu Equestrian Park located at 6225 Merritt Drive consists of two riding arenas, a picnic area, restroom building, riding trails, parking lots and native vegetation. • Trancas Canyon Park located at 6050 Trancas Canyon Road is a six and one-half acre neighborhood park containing an access road, vehicle parking, playground, dog park, restroom building, picnic shelter, full irrigation system, native vegetation and one and one quarter (1¼) acre turf field.
• Las Flores Creek Park located at 3805 Las Flores Creek Road is a four-acre neighborhood park situated along Las Flores Creek with walking paths, restroom building, picnic areas, playground, full irrigation system and native vegetation. • Legacy Park located at 23500 Civic Center Way is a fifteen-acre park consisting of native vegetation (xeriscape), full irrigation system, and pedestrian walkways. • Three Medians located at John Tyler Ave and PCH, Malibu Canyon Rd and Civic Center Way, and PCH at Webb Way.
• Streetscape, walkways, and native vegetation along Cross Creek Road and Civic Center Way
Maintenance expenses for Legacy Park are covered in the Legacy Park Division Budget 7008.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Parks Supervisor
Senior Parks Maintenance Worker
0.75 0.00
0.75 0.00
0.75 0.75
Parks Maintenance Worker 0.75 0.75 0.00
Parks Maintenance Assistant 0.82 0.80 0.40
Total 2.32 2.30 1.90
66 EXPENDITURE DETAIL
Fund 100 - General
Program 4010 - Park Maintenance
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 121,222 126,828 131,049 113,229 144,171 4102 Part-Time Salaries 22,980 15,207 28,689 7,934 16,781 4104 Overtime 283 49 500 2,021 500
4201 Retirement 21,677 23,738 24,748 22,607 27,048
4202 Health Insurance 32,395 35,583 36,653 35,012 41,286 4203 Vision Insurance 494 482 501 455 501
4204 Dental Insurance 2,949 2,810 2,989 2,217 2,989
4205 Life Insurance 211 213 213 197 220
4209 Disability Insurance 1,109 1,168 1,219 1,184 1,413 4210 Other 4,508 4,842 6,061 3,947 6,092
Total Salaries & Benefits $ 207,828 $ 210,920 $ 232,622 $ 188,799 $ 241,002 5100 Professional Services 275,537 323,096 430,108 400,000 $455,000 5127 Weed Abatement 42,555 27,386 75,500 - 85,000
5130 Parks Maintenance 192,239 164,867 160,000 200,000 200,000 5300 Travel & Training 230 - 3,000 - 1,000
5340 Transportation & Mileage - - 350 - 400
5610 Facilities Maintenance 23,513 13,118 74,000 40,000 30,000 5612 Sewer Service Fees 4,669 2,878 7,500 7,500 7,500
5640 Equipment Maintenance 996 712 1,300 1,000 1,700
5710 Facilities Rent 5,011 18,005 7,000 7,000 27,200
5721 Telephone 6,261 6,318 7,000 7,000 4,800
5722 Electricity 8,181 8,070 20,000 10,000 20,400
5723 Water 85,162 61,253 85,000 85,000 106,000
5725 Trash Pickup/Recycling - - 11,000 10,000 10,800
6160 Operating Supplies 12,489 24,145 17,000 15,000 16,900 6300 Tools & Minor Equipment 3,611 2,987 4,000 4,000 3,800 6400 Clothing & Emergency Gear 1,350 1,705 2,000 2,000 1,800 6600 Equipment Parts 420 358 1,000 1,000 1,000
Total Operating & Maintenance $ 662,224 $ 654,898 $ 905,758 $ 789,500 $ 973,300 7300 Capital Outlay 60,110 - 60,000 38,000 26,100
7800 Equipment - - 13,000 10,000 6,000
Total Capital Outlay $ 60,110 $ - $ 73,000 $ 48,000 $ 32,100 8100 Vehicle Allocation 10,000 - 12,000 12,000 12,000
8500 Information Systems Allocation 9,000 9,000 9,000 9,000 10,000 Total Internal Service Charges $ 19,000 $ 9,000 $ 21,000 $ 21,000 $ 22,000 Total Expenditures $ 949,162 $ 874,818 $ 1,232,380 $ 1,047,299 $ 1,268,402 Source of Funds
General Fund 100 949,162 769,818 1,172,380 987,299 1,242,302 Deferred Maintenance - City Facilities Reserve - 30,000 60,000 60,000 26,100 Parkland Development Fund - 75,000 - - -
Total Source of Funds $ 949,162 $ 874,818 $ 1,232,380 $ 1,047,299 $ 1,268,402 67 SPECIAL EVENTS
The Community Services Department coordinates several special events throughout the year, including Chumash Day, Breakfast with Santa, the Halloween Carnival, Spring Spectacular, Touch-A-Truck, and the Student Art Exhibit. Additional smaller events such as Tiny Tot Olympics, CineMalibu, and Gold Hunt are also held annually.
Special event programming has evolved and grown over the past several years, including the City’s Cars and Coffee monthly event as well as teen events sponsored by the Harry Barovsky Memorial Youth Commission.
The Department continues to strive toward zero-waste events by implementing new options for trash disposal such as composting, recycling, utilizing landfill containers, reducing the number of plastic give-a-ways, and reusing decorations.
A limited number of Special Events were held during Fiscal Year 2021-2022 due to COVID-19.
Events included Chumash Day, CineMalibu, Gold Hunt, and the Student Art Exhibit. The Department’s full slate of events are expected to resume in Fiscal Year 2022-2023. As in 2021- 22, a portion of the Recreation Coordinator will be funded by the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Manager 0.00 0.00 0.20
Recreation Supervisor 0.40 0.20 0.10
Recreation Coordinator 0.50 0.35 0.35
Media Assistant 0.00 0.00 0.03
Recreation Assistant 0.50 0.54 0.80
Total 1.40 1.09 1.48
68 EXPENDITURE DETAIL
Fund 100 - General
Program 4011 - Special Events
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 73,228 87,243 41,347 36,234 59,944 4102 Part-Time Salaries 15,041 2,035 19,807 4,473 31,927 4104 Overtime 597 - 1,000 - 1,000
4201 Retirement 6,260 15,221 4,198 3,504 7,590
4202 Health Insurance 5,191 11,780 6,648 7,044 13,189
4203 Vision Insurance 79 129 78 78 136
4204 Dental Insurance 453 798 469 474 832
4205 Life Insurance 119 124 75 71 91
4209 Disability Insurance 684 764 385 351 587
4210 Other 1,878 2,004 2,060 1,065 3,074
Total Salaries & Benefits $ 103,530 $ 120,098 $ 76,067 $ 53,294 $ 118,371 5107 Contract Personnel 2,825 2,250 22,500 10,000 33,000 5330 Dues & Memberships 1,712 - 2,000 2,000 1,800
5401 Advertising & Noticing 772 4,932 5,750 5,000 12,300 5640 Equipment Maintenance - - 500 - 2,500
6160 Operating Supplies 14,936 2,102 28,000 5,000 51,500 6175 Recreation Transportation - - 4,500 - 10,000
Total Operating & Maintenance $ 20,245 $ 9,284 $ 63,250 $ 22,000 $ 111,100 8500 Information Systems Allocation 4,500 4,500 4,500 4,500 3,250 Total Internal Service Charges $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 3,250 Total Expenditures $ 128,275 $ 133,882 $ 143,817 $ 79,794 $ 232,721 Source of Funds
General Fund 100 128,275 133,882 141,208 77,185 229,721 American Rescue Plan Act of 2021 - - 2,609 2,609 3,000
Total Source of Funds $ 128,275 $ 133,882 $ 143,817 $ 79,794 $ 232,721 69 MALIBU ARTS
The Community Services Department works with the Malibu Arts Commission to coordinate and produce several art-related programs and projects within the Malibu community.
The Arts in Education program benefits local schools and features various speakers from different artistic backgrounds and art workshops for children across all grade levels. The program has provided students with insight into potential careers and creative expression they may not have otherwise received through existing school programs.
The Malibu Poet Laureate program remains strong and continues to expand. The City appointed its fourth Poet Laureate, Ann Buxie, who will serve a two-year term through October 2023. The Poet Laureate works with members of the Poetry Laureate Committee to conduct poetry programs, writing workshops, and open-mic events for adults. The Poet Laureate plans to curate a Community Anthology and select poetry stones for Legacy Park at the conclusion of her term.
Former Malibu Poet Laureate Ricardo Means Ybarra continues to engage with student poets through the Arts in Education program, and the City will once again publish the Annual Student Poetry and Art Anthology in Fiscal Year 2022-2023. The Poet Laureate Committee also collaborates with community partners such as the Malibu Library and Pepperdine University to promote literary arts. Staff is currently evaluating options and opportunities to address expanded investments in the Arts.
Art Exhibitions have included acclaimed artists in addition to displaying community artists in the Malibu City Gallery located at City Hall. The Arts Commission is working toward exhibiting exclusive works by world-renowned artists in Fiscal Year 2022-2023.
Arts programs and events resumed during Fiscal Year 2021-2022 following the COVID-19 Pandemic. Many arts programs and events are expected to fully resume as COVID-19 restrictions are eased during Fiscal Year 2022-2023. As in 2021-22, a portion of the Recreation Coordinator will be funded by the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Community Services Director 0.20 0.20 0.20
Comm. Services Deputy Director 0.30 0.30 0.30
Recreation Supervisor 0.10 0.00 0.00
Recreation Coordinator 0.00 0.20 0.20
Administrative Assistant 0.05 0.05 0.10
Media Assistant 0.00 0.00 0.03
Recreation Assistant 0.17 0.38 0.42
Total 0.82 1.13 1.25
70 EXPENDITURE DETAIL
Fund 100 - General
Program 4012 - Malibu Arts
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 91,399 87,243 88,340 78,954 107,482 4102 Part-Time Salaries 5,598 2,035 14,506 4,329 17,816 4104 Overtime 158 - 250 - 250
4201 Retirement 13,599 15,221 16,245 14,300 17,670
4202 Health Insurance 10,792 11,780 11,876 10,953 13,926 4203 Vision Insurance 140 129 122 108 141
4204 Dental Insurance 850 798 758 663 858
4205 Life Insurance 128 124 130 125 152
4208 Deferred Compensation 525 587 600 600 600
4209 Disability Insurance 787 764 822 755 1,053
4210 Other 1,933 1,417 3,224 1,781 3,995
Total Salaries & Benefits $ 125,909 $ 120,098 $ 136,873 $ 112,566 $ 163,943 5107 Contract Personnel 13,600 2,250 14,000 10,000 38,000 5300 Travel & Training - - 1,000 - 1,000
5330 Dues & Membership - - 1,000 1,000 1,000
5401 Advertising & Noticing 4,676 4,932 9,000 5,000 12,000 6160 Operating Supplies 6,677 2,102 10,000 10,000 21,700 Total Operating & Maintenance $ 24,953 $ 9,284 $ 35,000 $ 26,000 $ 73,700 8500 Information Systems Allocation 4,500 4,500 4,500 4,500 4,000 Total Internal Service Charges $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,000 Total Expenditures $ 155,362 $ 133,882 $ 176,373 $ 143,066 $ 241,643 Source of Funds
General Fund 100 155,362 133,882 165,938 132,631 231,208 American Rescue Plan Act of 2021 - - 10,435 10,435 10,435 Total Source of Funds $ 155,362 $ 133,882 $ 176,373 $ 143,066 $ 241,643 71 LEGACY PARK
In 2006, the City of Malibu purchased the 20-acre parcel located in the Civic Center at the southeast corner of Civic Center Way and Webb Way. The site consists of approximately 17 acres of vacant land and three acres of commercially developed property. The $25 million property was purchased using a combination of state and local grants, community donations, debt financing and City General Fund dollars.
The vacant property was developed as a passive park and is now used as the dispersal site for treated wastewater and stormwater in the Civic Center area. The three buildings have remained as commercial tenants and provide a revenue source for the City to fund the payments of the debt financing as well as project planning and design costs, insurance, maintenance, and property management of the site. Certain clean water related expenses are also funded by this revenue source including Clean Water (3003) and City Facilities (3007).
In 2018, the City partnered with a consultant to begin the Legacy Park Rehabilitation Project.
The project aims to analyze growing conditions within the park to determine which native plant species best suits the soil and irrigation. The analysis was completed in 2019, and since then, 37 test plots have been installed throughout the park. To ensure the project's continued success, the contractor will work with the City through September 1, 2023 by completing monthly site visits and developing annual restoration work plans.
Debt service is budgeted to Department 7004 and Operations of the property are budgeted to Department 7008. Staff salaries and professional services directly related to Legacy Park are charged to this account.
Additionally, sewer service fees are charged to this account to account for the connection to the Civic Center Water Treatment Facility. These sewer service fees will be reimbursed by the commercial tenants.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Recreation Supervisor 0.00 0.00 0.20
Parks Supervisor 0.25 0.25 0.25
Senior Parks Maintenance Worker
Parks Maintenance Worker
0.00 0.25
0.00 0.25
0.25 0.00
Recreation Assistant 0.46 0.65 0.65
Total 0.96 1.15 1.35
72 EXPENDITURE DETAIL
Fund 500 - Legacy Park
Program 7008 - Legacy Park Operations
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 40,306 42,556 43,683 37,700 66,565 4102 Part-Time Salaries 5,264 5,602 22,517 3,593 27,229 4104 Overtime 87 16 250 674 250
4201 Retirement 7,194 7,919 8,418 7,548 10,734
4202 Health Insurance 10,798 11,861 12,218 11,670 13,762 4203 Vision Insurance 165 166 167 152 167
4204 Dental Insurance 983 992 996 905 996
4205 Life Insurance 70 71 71 66 103
4209 Disability Insurance 371 389 406 381 652
4210 Other 1,296 828 2,351 1,269 3,059
Total Salaries & Benefits $ 66,534 $ 70,400 $ 91,077 $ 63,956 $ 123,518 5100 Professional Services 269,703 190,256 274,480 200,000 225,000 5127 Weed Abatement - 19,373 - - 90,000
5130 Park Maintenance 100,355 71,837 92,000 50,000 72,400 5210 Service Fees and Charges 1,101 1,101 1,760 2,000 1,760 5510 Insurance Premiums 119,982 152,734 168,007 168,000 168,007 5610 Facilities Maintenance - Buildings 2,221 2,417 60,000 20,000 60,000 5612 Sewer Service Fees 89,325 87,534 120,000 150,000 150,000 5722 Electricity 18,048 20,095 18,000 18,000 18,000
5723 Water 39,666 51,297 40,000 40,000 50,800
6160 Operating Supplies 862 3,880 6,000 6,000 6,000
Total Operating & Maintenance $ 641,263 $ 600,524 $ 780,247 $ 654,000 $ 841,967 7300 Improvements 11,411 - - 10,000 10,000
Total Capital Outlay $ 11,411 $ - $ - $ 10,000 $ 10,000 Total Expenditures $ 719,208 $ 670,924 $ 871,324 $ 727,956 $ 975,485 Source of Funds
Legacy Park Project Fund 500 719,208 670,924 871,324 727,956 975,485 Total Source of Funds $ 719,208 $ 670,924 $ 871,324 $ 727,956 $ 975,485 73 74
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Adopted Projected Proposed 2004 Building Safety/Sustainability 2,206,883 1,918,432 2,634,484 2,310,112 3,225,487 2010 Wastewater Management 610,300 406,694 767,477 549,456 650,021 3003 Clean Water 785,494 1,113,754 1,182,438 637,912 1,324,712 3004 Solid Waste Management 148,498 137,717 260,059 151,713 569,282 Total $ 3,751,175 $ 3,576,597 $ 4,844,458 $ 3,649,192 $ 5,769,502 Department Expenditures by Program
ENVIRONMENTAL SUSTAINABILITY DEPARTMENT
75 BUILDING SAFETY AND SUSTAINABILITY
The Building Safety and Sustainability Program ensures that building projects within the City comply with all applicable codes to safeguard the health and safety of the community, private and public property, and the environment. Building Safety staff foster a sustainable community by facilitating the implementation of building construction, repair, and maintenance practices that minimize negative environmental impacts such as water, air, and light pollution. Program staff oversee the City's sustainability program, which include outreach, incentives, and events relating to water conservation, energy efficiency, renewable energy, and Dark Sky. Program staff assists with the City’s participation as a member agency in the Clean Power Alliance and explores innovative options to increase environmental sustainability citywide. The program is funded through the General Fund with revenue support derived from building permit and inspection fees and grant awards.
Building Safety consultant expenses associated with the Woolsey Fire are accounted for in Division 3002. Staff time previously allocated to the Woolsey Fire in Fiscal Year 2020-2021 was returned to this Department in Fiscal Year 2021-22.
In the Fiscal Year 2022-2023 Budget, funding in the amount of $500,000 has been added to professional services for dark sky plan review, inspection, and outreach services. The costs of these services will be offset by revenue generated from plan check fees.
To better facilitate a fluid, efficient and defined workflow, the 2022-23 budget includes a reorganization of existing staff between programs. The reorganization provides more field oversight, quicker turnaround times, and improved quality control and customer service.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
ESD Director/Building Official 0.25 0.25 0.25
Deputy Building Official 0.00 0.50 0.00
ESD Manager 0.50 0.00 0.00
Senior Civil Engineer 0.00 0.00 1.00
Associate Civil Engineer
Supervising Building Inspector
1.00 0.00
1.00 0.00
1.00 1.00
Senior Building Inspector 0.00 1.00 1.00
Building Inspector 2.00 3.00 2.00
Environmental Sustainability Analyst 1.00 2.00 0.00
Principal Permit Srvcs Technician 0.00 0.00 1.00
Senior Permit Services Technician 1.00 2.00 1.00
Permit Services Technician 0.00 1.00 2.00
Administrative Analyst 1.00 1.00 0.00
Administrative Assistant 0.00 0.00 0.25
Office Assistant 2.00 2.00 0.50
Total 8.75 13.75 11.00
76 EXPENDITURE DETAIL
Fund 101 - General
Program 2004 - Building Safety and Sustainability
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 809,340 665,234 994,310 838,442 1,006,712 4102 Part-Time Salaries 1,146 - - - -
4104 Overtime 15,889 5,534 25,000 28,302 25,000
4201 Retirement 108,969 69,925 114,050 99,732 120,753
4202 Health Insurance 125,087 91,146 141,778 135,351 204,209 4203 Vision Insurance 1,745 1,142 1,816 1,841 2,184
4204 Dental Insurance 10,301 6,489 10,557 9,413 13,067
4205 Life Insurance 1,150 792 1,289 1,289 1,525
4208 Deferred Compensation 527 699 750 750 750
4209 Disability Insurance 7,509 5,497 8,689 8,496 9,866 4210 Other 28,428 18,576 37,745 26,898 39,922
Total Salaries & Benefits $ 1,110,091 $ 865,034 $ 1,335,984 $ 1,150,512 $ 1,423,987 5100 Professional Services 927,410 944,729 1,105,000 1,000,000 1,605,000 5107 Contract Personnel 8,394 - - - -
5210 Service Fees and Charges 44,176 27,295 30,000 30,000 30,000 5300 Travel & Training 7,969 3,687 13,500 5,000 13,500
5330 Dues & Memberships 1,783 2,639 2,500 2,000 2,500
5340 Mileage 372 - 500 100 500
5401 Advertising & Noticing 887 1,998 26,000 26,000 26,000 5405 Printing 1,936 676 2,000 2,000 2,000
5415 Public Records Printing 16,925 13,000 30,000 10,000 30,000 5721 Telephone 3,615 - - - -
6130 Records Retention 7,457 1,751 10,000 5,000 10,000
6160 Operating Supplies 5,742 2,953 5,000 5,000 5,000
6200 Publications 4,748 3,528 4,000 4,000 19,000
6400 Clothing & Emergency Gear 878 1,642 2,500 3,000 3,000 Total Operating & Maintenance $ 1,032,292 $ 1,003,898 $ 1,231,000 $ 1,092,100 $ 1,746,500 8100 Vehicle Allocation 15,000 - 18,000 18,000 -
8500 Information Systems Allocation 49,500 49,500 49,500 49,500 55,000 Total Internal Service Charges $ 64,500 $ 49,500 $ 67,500 $ 67,500 $ 55,000 Total Expenditures $ 2,206,883 $ 1,918,432 $ 2,634,484 $ 2,310,112 $ 3,225,487 Source of Funds
General Fund 101 2,206,883 1,918,432 2,634,484 2,310,112 3,225,487 Total Source of Funds $ 2,206,883 $ 1,918,432 $ 2,634,484 $ 2,310,112 $ 3,225,487 77 WASTEWATER MANAGEMENT PROGRAM
The Wastewater Management Program administers permitting, plan review, and oversight programs for Onsite Wastewater Treatment Systems (OWTS). Wastewater Management staff review development projects for OWTS compliance with Local Coastal Program requirements and state and local ordinances. The Program strives to maintain OWTS as a sustainable method of sewage disposal within the City. The statewide OWTS Policy establishes minimum requirements for local agencies permitting OWTS, and Wastewater Management staff maintain City codes and OWTS guidelines in conformance with these requirements. Wastewater Management staff also assist City Code Enforcement and Clean Water Program personnel in conducting investigations of wastewater related spills and illicit discharges. The program is funded through the General Fund with revenue support derived from plan review fees and OWTS permit fees.
To better facilitate a fluid, efficient and defined workflow, the 2022-23 budget includes a reorganization of existing staff between programs. The reorganization provides more field oversight, quicker turnaround times, and improved quality control and customer service.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
ESD Director/Building Official 0.00 0.25 0.25
Deputy Building Official 0.00 0.50 0.00
ESD Manager 0.50 0.00 0.00
Environmental Health Administrator 0.50 1.00 1.00
Wastewater Management Program Specialist 1.00 1.00 1.00 Permit Services Technician 1.00 1.00 0.00
Administrative Assistant 0.00 0.00 0.25
Office Assistant 0.00 0.00 0.50
Total 3.00 3.75 3.00
78 EXPENDITURE DETAIL
Fund 101 - General
Program 2010 - Wastewater Management
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 345,894 226,468 373,502 284,462 296,025 4104 Overtime 694 206 250 2,985 250
4201 Retirement 53,117 21,288 55,415 34,370 43,786
4202 Health Insurance 59,570 38,008 56,861 46,806 34,236 4203 Vision Insurance 936 475 675 560 385
4204 Dental Insurance 5,546 2,858 4,130 3,006 2,194
4205 Life Insurance 496 282 552 446 396
4208 Deferred Compensation 527 - 750 750 750
4209 Disability Insurance 3,094 1,545 3,474 2,600 2,901 4210 Other 12,134 4,475 12,868 8,973 8,599
Total Salaries & Benefits $ 482,008 $ 295,605 $ 508,477 $ 384,956 $ 389,521 5100 Professional Services 111,474 97,128 240,000 150,000 240,000 5300 Travel & Training 831 160 2,500 - 2,500
5330 Dues & Memberships 465 237 500 - 500
5340 Transportation & Mileage - - - - -
5721 Telephone 1,038 - - - -
6160 Operating Supplies 984 64 2,500 1,000 2,500
Total Operating & Maintenance $ 114,792 $ 97,589 $ 245,500 $ 151,000 $ 245,500 8500 Information Systems Allocation 13,500 13,500 13,500 13,500 15,000 Total Internal Service Charges $ 13,500 $ 13,500 $ 13,500 $ 13,500 $ 15,000 Total Expenditures $ 610,300 $ 406,694 $ 767,477 $ 549,456 $ 650,021 Source of Funds
General Fund 101 610,300 406,694 767,477 549,456 650,021 Total Source of Funds $ 610,300 $ 406,694 $ 767,477 $ 549,456 $ 650,021 79 CLEAN WATER PROGRAM
The Clean Water Program serves to protect local surface waters (creeks, streams, and the ocean) and groundwater through actions that minimize and eliminate impacts of human activities that could adversely affect water quality and water supply. Program tasks are implemented using a holistic approach that includes education, outreach, conservation, inspections, and regulatory compliance. The program implements water quality monitoring and reporting tasks as required for City compliance with regulatory provisions of the Federal Clean Water Act and State Porter Cologne Act. As a local agency member of several regional cooperative partnerships and initiatives, the program contributes support to various water quality control projects and studies within the coastal watersheds of the North Santa Monica Bay, including the Malibu Creek and Lagoon Watershed. The program is funded through a combination of the Legacy Park Fund and the General Fund.
To better facilitate a fluid, efficient and defined workflow, the 2022-23 budget includes a reorganization of existing staff between programs. The reorganization provides more field oversight, quicker turnaround times, and improved quality control and customer service.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
ESD Director/Building Official 0.00 0.25 0.25
Environmental Programs Manager 0.00 0.00 0.50
Sr. Environmental Programs Coord 0.00 0.00 0.50
Environmental Programs Coordinator 0.80 0.80 0.50
Environmental Sustainability Analyst 0.00 0.00 0.50
Administrative Assistant 1.00 1.00 0.25
Office Assistant 0.00 0.00 0.50
Total 1.80 2.05 3.00
80 EXPENDITURE DETAIL
Fund 101 - General
Program 3003 - Clean Water Program
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 245,951 162,533 201,686 192,978 313,851 4104 Overtime 137 1,287 500 - 500
4201 Retirement 35,233 28,053 37,514 37,095 49,648
4202 Health Insurance 39,356 30,981 30,487 31,986 40,616 4203 Vision Insurance 545 391 344 344 429
4204 Dental Insurance 3,231 2,075 2,038 1,727 2,490
4205 Life Insurance 372 234 319 324 417
4208 Deferred Compensation 527 - 750 750 750
4209 Disability Insurance 2,148 1,437 1,876 1,925 3,076 4210 Other 6,692 6,532 6,494 4,284 11,003
Total Salaries & Benefits $ 334,192 $ 233,523 $ 282,008 $ 271,412 $ 422,782 5100 Professional Services 108,920 516,984 315,000 100,000 315,000 5100-02 Coordinated Integrated Monitoring Program 323,864 348,681 557,230 250,000 557,230 5300 Travel & Training 665 40 5,000 - 5,000
5330 Dues & Memberships 693 638 1,000 1,000 1,000
5340 Mileage 401 - 200 - 200
5401 Advertising & Noticing - - 1,500 - 1,500
5405 Printing 439 315 4,000 1,000 4,000
5721 Telephone 666 - - - -
6160 Operating Supplies 2,154 73 3,000 1,000 3,000
Total Operating & Maintenance $ 437,802 $ 866,731 $ 886,930 $ 353,000 $ 886,930 8500 Information Systems Allocation 13,500 13,500 13,500 13,500 15,000 Total Internal Service Charges $ 13,500 $ 13,500 $ 13,500 $ 13,500 $ 15,000 Total Expenditures $ 785,494 $ 1,113,754 $ 1,182,438 $ 637,912 $ 1,324,712 Source of Funds
General Fund 101 532,423 901,360 1,132,438 587,912 1,324,712 General Fund 100 - Water Quality Settlement 53,071 100,000 50,000 50,000 - - 112,394 - - -
Legacy Park Fund 500 200,000 - - - -
Total Source of Funds $ 785,494 $ 1,113,754 $ 1,182,438 $ 637,912 $ 1,324,712 Measure W - LA County Stormwater
81 SOLID WASTE MANAGEMENT
The Solid Waste Management Program implements the City’s waste reduction, recycling, household hazardous waste, hauling policies, and other programmatic elements to meet the solid waste collection and diversion requirements mandated by state laws and regulations. Staff is implementing SB 1383, the most significant waste reduction law in California in the last 30 years. SB 1383 requires the City to provide organic collection services to all residents and businesses, establish an edible food recovery program, provide outreach and education, participate in capacity planning efforts, inspect, and enforce, and procure recyclable paper and an annual target of recovered organic waste products .
Activities of the Solid Waste Management Program include: residential and commercial disposal of recyclables, organic waste, landscape waste, and landfilled trash; mandatory recycling and organics recycling program; edible food recovery program; inspections and monitoring for commercial business compliance; special collection events for hard to dispose of items; solid waste hauler permits; tracking and reporting to the State; and public education and outreach.
The program is funded through the Solid Waste Management Fund with revenue support derived from waste hauler surcharge and recycling fees, as well as grant proceeds.
To better facilitate a fluid, efficient and defined workflow, the 2022-23 budget includes a reorganization of existing staff between programs. The reorganization provides more field oversight, quicker turnaround times, and improved quality control and customer service.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
ESD Director/Building Official 0.25 0.25 0.25
Environmental Programs Manager 0.00 0.00 0.50
Sr. Environmental Program Coord 0.00 0.00 0.50
Environmental Program Coordinator 0.20 0.20 0.50
Environmental Sustainability Analyst 0.00 0.00 0.50
Administrative Assistant 0.00 0.00 0.25
Office Assistant 0.00 0.00 0.50
Total 0.45 0.45 3.00
82 EXPENDITURE DETAIL
Fund 207 - Waste Management
Program 3004 - Solid Waste Management
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 85,111 67,828 104,705 64,997 313,851 4104 Overtime - 81 - - -
4201 Retirement 11,515 12,158 12,965 12,789 49,648
4202 Health Insurance 9,235 6,757 6,579 6,891 40,616
4203 Vision Insurance 132 80 73 74 429
4204 Dental Insurance 777 470 433 434 2,490
4205 Life Insurance 117 115 117 119 417
4208 Deferred Compensation 527 699 750 750 750
4209 Disability Insurance 666 613 648 650 3,076
4210 Other 1,781 1,089 1,789 1,011 11,003
Total Salaries & Benefits $ 109,861 $ 89,890 $ 128,059 $ 87,713 $ 422,282 5100 Professional Services 33,331 26,794 70,000 40,000 70,000 5100.01 Dumpster Lid Enforcement - 8,108 50,000 20,000 50,000 5401 Advertising & Noticing 2,218 1,761 4,000 - 4,000
5405 Printing 215 - 500 - 500
5850 Recycling Supplies 2,106 10,527 5,000 2,000 5,000
6160 Operating Supplies 767 637 2,500 2,000 2,500
Total Operating & Maintenance $ 38,637 $ 47,827 $ 132,000 $ 64,000 $ 132,000 8500 Information Systems Allocation - - - - 15,000
Total Internal Service Charges $ - $ - $ - $ - $ 15,000 Total Expenditures $ 148,498 $ 137,717 $ 260,059 $ 151,713 $ 569,282 Source of Funds
Solid Waste Management Fund 207 148,498 87,717 185,059 76,713 569,282 General Fund - 100 - 50,000 75,000 75,000 -
Total Source of Funds $ 148,498 $ 137,717 $ 260,059 $ 151,713 $ 569,282 83 84
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Adopted Projected Proposed 2001 Planning 2,574,810 2,241,322 3,025,499 2,329,359 3,353,212 2012 Code Enforcement 350,142 352,518 623,926 429,169 636,126 Total $ 2,924,952 $ 2,593,840 $ 3,649,425 $ 2,758,527 $ 3,989,338
PLANNING
Department Expenditures by Program
85 PLANNING DEPARTMENT
The Planning Department assists the community in planning for the future and managing development consistent with the community vision, while meeting City regulatory obligations. Staff provide a wide range of professional advice and services to the public, applicants, outside agencies, the Planning Commission, and the City Council. The Planning Department provides Current and Long-Range Planning, Biological Services and Code Enforcement, as well as a robust public information and records management program. The Department also monitors the projects and activities of other agencies.
Current Planning activities include reviewing entitlement requests for planning conformance and condition compliance and conducting California Environmental Quality Act environmental review.
Long Range Planning includes General Plan, Zoning Ordinance and Local Coastal Program updates in response to Council priorities, regulatory changes, and community needs, plus preparation of special studies and coordination with other agencies (e.g., California Coastal Commission and Southern California Association of Governments) on recreational access, natural resources, affordable housing and transportation.
Biological Services include review of project biology reports, landscape plans and landscape water conservation compliance, as well as staff support to the Environmental Review Board and the maintenance of Environmentally Sensitive Habitat Area maps. Additionally, the Department provides staff support to the Planning Commission, Zoning Ordinance Revisions and Code Enforcement Subcommittee (ZORACES), Environmental Review Board and Subdivision Review Committee, as well as projectspecific committees as needed.
The budget also includes funding for a contract arborist to assist the Department in monitoring Southern California Edison’s vegetation maintenance programs: regular powerline clearance, Drought Resolution Initiative, removal of dead and dying trees near the power lines, and Hazard Tree Management Program.
Planning Department consultant expenses associated with the Woolsey Fire are accounted for in Division 3002.
The Fiscal Year 2022-2023 Budget includes an additional 3.0 FTE in support of a departmental reorganization and strategy to build capacity and improve customer service through aligning staffing investments with workload demands. The new positions are: one Associate Planner; one Assistant Planner; and two half-time interns. These three positions are part of a three-year plan to further transform the department in the following two years: four positions in Fiscal Year 2023-24; and an additional three positions in Fiscal Year 2024-25. Staff will continually evaluate the options and opportunities and keep the Council apprised of its progress.
As in 2021-22, Fiscal Year 2022-23 includes: a portion of a Planning Technician funded with the American Rescue Plan Act (ARPA); and funding in the amount of $75,000 for professional services to assist with the implementation of the Community Development Block Grant – Disaster Recovery Multifamily Housing Program.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Planning Director 0.50 1.00 1.00
Assistant Planning Director
Development & Operations Manager
0.50 0.00
1.00 0.00
1.00 1.00
Principal Planner 1.00 1.00 1.00
Senior Planner 0.00 0.00 2.00
Associate Planner 3.00 4.00 3.00
Assistant Planner 3.00 3.00 4.00
Planning Technician 3.00 4.00 4.00
Sr. Administrative Analyst 1.00 1.00 0.00
Administrative Assistant 0.00 1.00 1.00
Senior Office Assistant 1.00 0.00 1.00
Office Assistant 2.00 2.00 1.00
Planning Intern 0.00 0.00 1.00
Total 15.00 18.00 21.00
86 EXPENDITURE DETAIL
Fund 101 - General
Program 2001 - Current/Advanced Planning
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 1,436,566 1,251,459 1,537,385 1,227,206 1,838,889 4102 Part-Time Salaries - - - - 31,409
4104 Overtime 16,754 8,922 5,000 39,389 10,000
4201 Retirement 168,844 144,747 199,175 153,779 257,275 4202 Health Insurance 205,690 190,101 240,771 202,415 317,172 4203 Vision Insurance 2,909 2,514 3,196 2,607 3,671
4204 Dental Insurance 17,130 14,412 18,730 13,217 21,864 4205 Life Insurance 2,115 1,713 2,289 1,917 2,817
4208 Deferred Compensation 2,786 1,154 3,000 3,000 3,000 4209 Disability Insurance 12,793 10,714 14,298 11,796 18,021 4210 Other 39,059 21,595 59,155 34,935 71,594
Total Salaries & Benefits $ 1,904,646 $ 1,647,331 $ 2,082,999 $ 1,690,259 $ 2,575,712 5100 Professional Services 457,597 365,980 680,000 400,000 500,000 5100-01 Coastal Dev. Permit Services 74,095 69,072 95,000 85,000 85,000 5210 Service Fees & Charges 16,957 14,775 15,000 15,000 20,000 5300 Travel & Training 1,242 1,880 5,000 - 5,000
5330 Dues & Memberships 5,132 2,338 5,000 4,000 5,000
5340 Mileage 242 638 500 - 500
5401 Advertising & Noticing 12,706 45,782 40,000 40,000 45,000 5405 Printing - - - 100 -
5721 Telephone 3,669 - - - -
6160 Operating Supplies 6,461 2,881 10,000 5,000 10,000 6200 Publications 2,063 645 2,000 - 2,000
Total Operating & Maintenance $ 580,164 $ 503,991 $ 852,500 $ 549,100 $ 672,500 8500 Information Systems Allocation 90,000 90,000 90,000 90,000 105,000 Total Internal Service Charges $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 105,000 Total Expenditures $ 2,574,810 $ 2,241,322 $ 3,025,499 $ 2,329,359 $ 3,353,212 Source of Funds
General Fund 101 2,574,810 2,141,322 2,851,365 2,155,225 3,248,212 American Rescue Plan Act of 2021 - - 99,134 99,134 105,000 CDBG Fund 215 - Disaster Recovery - - 75,000 75,000 -
Designated for Housing Element - 100,000 - - -
Total Source of Funds $ 2,574,810 $ 2,241,322 $ 3,025,499 $ 2,329,359 $ 3,353,212 87 CODE ENFORCEMENT
Code Enforcement is responsible for enforcement of the Malibu Municipal Code, the Local Coastal Program, Building Code, and other State and County laws to promote and protect public health, safety and welfare, and the environment. These duties involve responding to questions on a wide range of code compliance areas from the public and outside agencies and investigating formal complaints. Code Enforcement performs investigations using records, permitting data and extensive field investigation. Staff also works closely with property owners or other responsible parties to determine the appropriate course of action to resolve issues and provides assistance through the abatement process.
Code Enforcement actively coordinates with other City staff including Planning, Building Safety, Geotechnical, Environmental Health and Public Works staff as well as State and County agencies to share information, clarify requirements, and coordinate solutions for code compliance issues. Voluntary compliance is the preferred and most common path. In cases where standard abatement processes are not successful, the Code Enforcement staff work with the City Attorney and City Prosecuting Attorney on administrative remedies and, when necessary, litigation.
As in 2021-22, Fiscal Year 2022-23 includes a portion of a Code Enforcement Officer and a portion of an Administrative Assistant funded with the American Rescue Plan Act (ARPA).
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Code Enforcement Manager 1.00 1.00 1.00
Sr. Code Enforcement Officer 0.00 0.00 1.00
Code Enforcement Officer 2.00 3.00 2.00
Administrative Assistant 0.00 1.00 1.00
Total 3.00 5.00 5.00
88 EXPENDITURE DETAIL
Fund 101 - General
Program 2012 - Code Enforcement
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 240,737 250,569 399,302 281,744 427,523 4104 Overtime 725 - 2,500 476 1,500
4201 Retirement 26,883 30,121 56,556 34,344 56,242
4202 Health Insurance 41,104 46,551 85,089 54,267 86,692 4203 Vision Insurance 570 620 1,060 711 971
4204 Dental Insurance 3,539 3,704 6,429 3,797 5,836
4205 Life Insurance 386 372 668 440 646
4209 Disability Insurance 2,218 2,289 3,714 2,901 4,190 4210 Other 6,530 4,345 15,508 7,991 14,927
Total Salaries & Benefits $ 322,692 $ 338,571 $ 570,826 $ 386,669 $ 598,526 5100 Professional Services - - 10,000 - 10,000
5210 Service Fees & Charges 28 - 100 - 100
5300 Travel & Training 589 - 1,000 500 1,000
5330 Dues & Memberships 411 95 500 500 500
5721 Telephone 1,750 - - - -
6160 Operating Supplies 1,172 352 1,000 1,000 1,000
Total Operating & Maintenance $ 3,950 $ 447 $ 12,600 $ 2,000 $ 12,600 8100 Vehicle Allocation 10,000 - 18,000 18,000 -
8500 Information Systems Allocation 13,500 13,500 22,500 22,500 25,000 Total Internal Service Charges $ 23,500 $ 13,500 $ 40,500 $ 40,500 $ 25,000 Total Expenditures $ 350,142 $ 352,518 $ 623,926 $ 429,169 $ 636,126 Source of Funds
General Fund 101 350,142 352,518 431,177 236,420 436,126 American Rescue Plan Act of 2021 - - 192,749 192,749 200,000 Total Source of Funds $ 350,142 $ 352,518 $ 623,926 $ 429,169 $ 636,126 89 90
2019-20 2020-21 2021-22 2021-22 2022-23
Department Program Actual Actual Adopted Projected Proposed 3001 Street Maintenance 1,632,652 1,633,242 2,205,780 1,905,087 1,963,038 3005 Fleet Operations 212,417 149,679 288,000 162,000 154,000 3007 Stormwater Treatment Facilities 175,100 186,461 282,100 127,000 226,100 3008 Public Works Engineering 1,218,352 865,038 1,741,836 1,369,567 2,039,777 3010 CCWTF 1,829,620 1,843,060 2,005,499 1,959,440 2,019,699 6002-4 Landslide Maintenance Districts 447,201 520,455 572,839 410,973 540,680 Total $ 5,515,342 $ 5,197,935 $ 7,096,054 $ 5,934,066 $ 6,943,294
PUBLIC WORKS
Department Expenditures by Program
91 STREET MAINTENANCE
The Street Maintenance Program is responsible for all activities related to the repair, replacement, and maintenance of 45 centerline miles of City-owned streets. The replacement value of 7,000,000 square feet of pavement is approximately $49,000,000 at the current cost of $7.00 per square foot.
The budget for Fiscal Year 2022-2023 includes the following:
• Maintaining the City-owned streets on a regular basis, including but not limited to filling potholes, replacing street signs, weed abatement, maintaining sidewalks and public walkways, and cleaning and maintaining storm drains. The program also includes street sweeping on City-owned streets and parking lots.
• Performing pavement condition inspections on City streets. This inspection data will be used to update the City’s Pavement Management Plan.
• Sweeping City streets. The City’s sweeping contractor will conduct weekly sweeping of Pacific Coast Highway and monthly sweeping of City streets, facilities, and parking lots. • Maintaining the City-owned traffic signals, flashing beacons and speed radar signs.
Street Maintenance activities are funded through the General Fund, Gas Tax, Traffic Safety Funds and Waste Management Funds.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Public Works Superintendent 1.35 1.35 1.35
Public Works Inspector 0.80 0.80 0.80
Total 2.15 2.15 2.15
92 EXPENDITURE DETAIL
Fund 100 - General Fund
Fund 201 - Gas Tax
Program 3001 - Street Maintenance
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 223,849 221,933 234,830 200,840 262,459 4104 Overtime 143 64 1,000 - 1,000
4201 Retirement 34,826 33,672 36,678 37,370 48,844
4202 Health Insurance 37,293 36,185 39,042 44,895 58,854 4203 Vision Insurance 571 486 542 618 718
4204 Dental Insurance 3,388 2,799 3,196 3,189 4,284
4205 Life Insurance 266 246 271 267 315
4209 Disability Insurance 2,011 1,906 2,184 2,055 2,572 4210 Other 5,838 3,782 8,837 5,354 9,542
Total Salaries & Benefits $ 308,185 $ 301,073 $ 326,580 $ 294,587 $ 388,588 5100 Professional Services 11,340 16,550 20,000 10,000 20,000 5120 Street Maintenance 653,155 721,611 762,200 700,000 762,200 5120-02 Street Maintenance - Summer - - 150,000 100,000 150,000 5121-01 Street Sweeping 82,800 82,800 83,000 83,000 83,000 5123 Storm Response 41,488 86,315 350,000 350,000 50,000 5123-01 Storm Drain System Maintenance 72,007 86,452 100,000 50,000 100,000 5124 Traffic Signal Maintenance 75,334 71,448 85,000 85,000 99,000 5126 Wall/Sidewalk Maintenance - - - - -
5127 Weed Abatement 106,041 62,028 75,000 35,000 75,000 5200 Tree Maintenance 81,999 41,265 45,000 25,000 45,000 5300 Travel & Training 888 95 2,000 2,000 2,000
5721 Telephone - Changeable Message 3,685 1,369 5,000 2,000 2,000 5722 Electricity 26,364 26,921 30,000 35,000 35,000
5725 Trash Pickup/Recycling 44,172 46,901 47,000 47,000 47,000 6160 Operating Supplies 61,518 46,200 60,000 50,000 60,000 Total Operating & Maintenance $ 1,260,791 $ 1,289,955 $ 1,814,200 $ 1,574,000 $ 1,530,200 7800 Equipment 35,176 28,714 33,500 5,000 33,500
Total Capital Outlay $ 35,176 $ 28,714 $ 33,500 $ 5,000 $ 33,500 8100 Vehicle Allocation 15,000 - 18,000 18,000 -
8500 Information Systems Allocation 13,500 13,500 13,500 13,500 10,750 Total Internal Services $ 28,500 $ 13,500 $ 31,500 $ 31,500 $ 10,750 Total Expenditures $ 1,632,652 $ 1,633,242 $ 2,205,780 $ 1,905,087 $ 1,963,038 Source of Funds
General Fund 100 1,442,652 433,242 1,420,780 1,120,087 1,178,038 Gas Tax Fund 201 100,000 300,000 300,000 300,000 300,000 Traffic Safety Fund 202 50,000 300,000 180,000 180,000 180,000 Solid Waste Management Fund 207 - - - - -
Proposition C Fund 204 40,000 200,000 65,000 65,000 65,000 Measure M Fund - - 140,000 140,000 140,000
Measure R Fund - 400,000 100,000 100,000 100,000
Total Source of Funds $ 1,632,652 $ 1,633,242 $ 2,205,780 $ 1,905,087 $ 1,963,038 93 FLEET OPERATIONS
The Fleet Operations program is responsible for the cost-effective repair, preventative maintenance, fueling, and eventual replacement of the City’s vehicle fleet. This program has also implemented clean air programs relative to vehicles to ensure that the City is doing its part to reduce pollution and improve air quality. The City currently maintains an Electric Vehicle Charging Station in the Malibu Civic Center area.
Fleet Operations are accounted for in the Vehicle Fund, which generates revenue by charging each department with maintenance and rental fees. The City’s fleet of eighteen vehicles includes two pickup trucks, ten sport utility vehicles, and six sedans. Of these eighteen vehicles, thirteen operate on gasoline and five are hybrids.
Pursuant to the direction of the City Council, new vehicles will be hybrids. Once the City is able to expand its electric vehicle charging capabilities, older vehicles will be replaced, whenever possible, with electric vehicles.
This fiscal year will include a new vehicle for the Environmental Sustainability Department. 94 EXPENDITURE DETAIL
Fund 601 - Vehicle; Fund 206 - Air Quality
Program 3005 - Fleet Operations
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 5610 Facility Maintenance - - 4,000 1,000 4,000
5722 Electricity 3,644 5,087 6,000 6,000 6,000
6330 Vehicle Maintenance 24,024 31,052 34,000 25,000 44,000 6500 Motor Fuel 35,763 23,937 40,000 30,000 40,000
Total Operating & Maintenance $ 63,431 $ 60,076 $ 84,000 $ 62,000 $ 94,000 7700 Equipment - Vehicles 148,986 89,603 204,000 100,000 60,000 7800 Equipment - - - - -
Total Capital Outlay $ 148,986 $ 89,603 $ 204,000 $ 100,000 $ 60,000 Total Expenditures $ 212,417 $ 149,679 $ 288,000 $ 162,000 $ 154,000 Source of Funds
General Fund 100 - - 204,000 78,000 -
Air Quality Management Fund 206 - - - - 118,633
Vehicle Fund 601 212,417 149,679 84,000 84,000 35,367
Total Source of Funds $ 212,417 $ 149,679 $ 288,000 $ 162,000 $ 154,000 95 STORMWATER TREATMENT FACILITIES
The Stormwater Treatment Facilities program is responsible for all activities related to the repair and replacement of equipment and the maintenance of these facilities.
In 2007, the City completed the construction of the Civic Center Stormwater Treatment Facility.
This facility was the first major component in the implementation of the Malibu Civic Center Integrated Water Quality Management Plan. The facility is a key element in the Legacy Park stormwater management system and is designed to reduce pollution in Malibu Creek, Malibu Lagoon and Surfrider Beach.
Dry weather and first flush runoff flows are pumped from three major storm drains in the Civic Center area and then they are treated in a 3-step process of screening, filtering and disinfecting at a rate of up to 1,400 gallons per minute. The City reuses the treated water for irrigation of landscaping in the Civic Center area and Legacy Park.
In 2010, the City also constructed the Paradise Cove Stormwater Treatment Facility. This facility is designed to capture, clean and disinfect up to approximately 1,000 gallons per minute of stormwater and urban runoff from Ramirez Creek and the surrounding watershed. The facility has three different filtration systems to efficiently remove trash, sediment and bacteria.
Facility Maintenance activities are funded by the General Fund and the City’s Measure W Los Angeles County Stormwater Annual Allocation.
96 EXPENDITURE DETAIL
Fund 100 - General Fund
Program 3007 - Stormwater Treatment Facilities
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 5610 Facilities Maintenance (Civic Center) 46,956 47,126 53,100 45,000 47,100 5610-01 Facilities Maintenance (Paradise Cove) 46,956 46,956 47,000 45,000 47,000 5655 Stormwater Monitoring 215 - 5,000 1,000 5,000
5721 Telephone 1,854 1,862 2,000 2,000 2,000
5722 Electricity 14,386 13,621 20,000 5,000 20,000
5723 Water 3,082 4,028 5,000 4,000 5,000
Total Operating & Maintenance $ 113,449 $ 113,593 $ 132,100 $ 102,000 $ 126,100 7800 Equipment (Civic Center) 61,651 72,868 100,000 25,000 50,000 7800 Equipment (Paradise Cove) - - 50,000 - 50,000
Total Capital Outlay $ 61,651 $ 72,868 $ 150,000 $ 25,000 $ 100,000 Total Expenditures $ 175,100 $ 186,461 $ 282,100 $ 127,000 $ 226,100 Source of Funds
General Fund 100 75,100 86,461 182,100 27,000 126,100
Measure W - LA County Stormwater - 100,000 100,000 100,000 100,000 Legacy Park Fund 500 100,000 - - - -
Total Source of Funds $ 175,100 $ 186,461 $ 282,100 $ 127,000 $ 226,100 97 PUBLIC WORKS/ENGINEERING
The Public Works/Engineering Department manages the development and implementation of the Capital Improvement Program, street and maintenance programs, and engineering activities for the City including: review of proposed land development, formation of new special assessment districts, and the issuance of Special Event, Sidewalk Vending and Encroachment Permits.
Land development review involves the review of all new building and or grading permit applications for impacts to public infrastructure, off-site drainage impacts, stormwater quality and flood plain management. It also involves review of all proposed land subdivisions in accordance with the Subdivision Map Act.
The Public Works/Engineering Department also provides staff support for the creation of various utility undergrounding districts, manages the implementation of capital improvement and emergency disaster projects, conducts traffic surveys, and manages the preservation of survey monuments that control the location of subdivision boundaries and road right-of-way centerlines.
The budget for Fiscal Year 2022-2023 includes $59,000 for three crossing guards at Malibu High School, Malibu Middle School, and Juan Cabrillo Elementary School.
As in 2021-22, Fiscal Year 2022-23 includes funding an Associate Civil Engineer with the American Rescue Plan Act (ARPA).
Public Works/Engineering activities are funded by the General Fund, Gas Tax and Traffic Safety Funds.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Public Works Director 0.90 0.90 0.90
Assistant Public Works Director 0.50 1.00 1.00
Senior Civil Engineer 0.00 1.00 1.00
Associate Civil Engineer 1.00 2.00 2.00
Assistant Civil Engineer 1.00 1.00 2.00
Public Works Superintendent 0.40 0.40 0.40
Public Works Inspector 0.20 0.20 0.20
Senior Administrative Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Total 6.00 8.50 9.50
98 EXPENDITURE DETAIL
Fund 100 - General
Program 3008 - Public Works/Engineering
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 598,602 508,788 964,134 827,286 1,156,875 4104 Overtime 208 502 1,000 180 1,000
4201 Retirement 82,215 78,212 136,819 115,073 182,931
4202 Health Insurance 106,183 101,257 125,849 117,822 174,913 4203 Vision Insurance 1,579 1,510 2,091 1,986 2,558
4204 Dental Insurance 9,430 8,769 12,411 10,488 15,270
4205 Life Insurance 1,061 1,041 1,337 1,274 1,624
4208 Deferred Compensation 2,651 2,688 2,700 2,700 2,700 4209 Disability Insurance 6,728 5,813 8,966 8,328 11,337 4210 Other 17,429 10,331 30,779 18,431 38,319
Total Salaries & Benefits $ 826,086 $ 718,911 $ 1,286,086 $ 1,103,567 $ 1,587,527 5100 Professional Services 311,699 86,544 320,000 150,000 320,000 5107 Contract Personnel - - - 25,000 -
5125 Traffic Engineering 28,806 12,844 70,000 35,000 50,000 5210 Service Fees and Charges 8,539 8,992 14,000 15,000 14,000 5300 Travel & Training 722 240 5,000 1,000 5,000
5330 Dues & Memberships 2,211 2,087 5,000 2,500 5,000
5340 Mileage 78 - 500 - 500
5401 Advertising & Noticing 312 - 750 - 500
5405 Printing 1,000 - 1,000 - -
5721 Telephone 2,325 - - - -
6120 Computer Software - - 2,000 - 2,000
6160 Operating Supplies 5,074 3,920 6,000 6,000 6,000
Total Operating & Maintenance $ 360,766 $ 114,627 $ 424,250 $ 234,500 $ 403,000 8500 Information Systems Allocation 31,500 31,500 31,500 31,500 49,250 Total Internal Service Charges $ 31,500 $ 31,500 $ 31,500 $ 31,500 $ 49,250 Total Expenditures $ 1,218,352 $ 865,038 $ 1,741,836 $ 1,369,567 $ 2,039,777 Source of Funds
General Fund 100 918,352 400,038 1,257,610 885,341 1,555,551 Gas Tax Fund 201 - 125,000 25,000 25,000 25,000
Traffic Safety Fund 202 - 40,000 20,000 20,000 20,000
American Rescue Plan Act of 2021 - - 139,226 139,226 139,226 300,000 300,000 300,000 300,000 300,000
Total Source of Funds $ 1,218,352 $ 865,038 $ 1,741,836 $ 1,369,567 $ 2,039,777 CIP Grants
99 CIVIC CENTER WASTEWATER TREATMENT FACILITY
In 2011, the Los Angeles Regional Water Quality Control Board (RWQCB) approved a Memorandum of Understanding (MOU) with the City of Malibu. The MOU was amended in 2014 and again in 2017. The MOU is between the City, the RWQCB, and the State Water Resources Control Board (SWRCB). The MOU commits the City to lead the efforts to work with property owners to design and construct a centralized wastewater treatment facility in the Civic Center area. Under the MOU, both commercial and residential property owners in the Civic Center area are required to fund and connect to the centralized wastewater treatment facility in phases.
Phase One was completed in September 2018, Phase Two requires connection by November 2024 and Phase Three (if necessary) by November 2028.
The construction of Phase One was completed in Fiscal Year 2017-2018. A wastewater and recycled water rate study was completed to develop the utility rates the City will be assessing the property owners connected to the Civic Center Wastewater Treatment Facility. The design for Phase Two was initiated in August 2019 and completed in fiscal year 2021-2022.
Department 3010 reflects the operation, maintenance and management of the Civic Center Wastewater Treatment Facility, treatment plant, collection system and the re-use and dispersal facility. Revenue generated from the utility rates will be used to offset these expenses. Also included is water quality testing and monitoring costs and other expenses as required in the MOU.
All operation and maintenance costs associated with the Civic Center Wastewater Treatment Facility (CCWTF) are paid by revenue generated by the wastewater and recycled water service fees. When the wastewater rates were first developed, they were based on estimated costs for running the facility. After almost three years of operation, it is evident that some costs are higher than originally anticipated. The City is responsible for costs applicable to City-owned properties located within the boundaries of the assessment district and those expenses are included in the annual budget. In addition, for Fiscal Year 2018-2019 and Fiscal Year 2019-2020, a General Fund Loan in the amount of $327,334 was used to cover the additional expenses to operate and maintain the CCWTF. The repayment of the General Fund Loan was built into the new wastewater and recycled water rates for the next three fiscal years: 2021-2022, 2022-2023, and 2023-2024.
The Proposed Budget for Fiscal Year 2022-2023 anticipates approximately $2.02 million in expenditures for the CCWTF. The proposed new wastewater and recycled water rates will generate sufficient revenue to cover the operation, maintenance, management costs, and the loan repayment.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Public Works Superintendent 0.25 0.25 0.25
Finance Manager 0.18 0.18 0.18
Total 0.43 0.43 0.43
100
EXPENDITURE DETAIL
Fund 515 - CCWTF
Program 3010 - Civic Center Water Treatment Facility
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 17,161 58,849 58,205 55,143 63,244 4201 Retirement 2,620 10,573 10,826 10,602 11,770
4202 Health Insurance 1,069 7,388 7,608 7,986 8,616
4203 Vision Insurance 14 104 104 104 104
4204 Dental Insurance 80 610 611 611 611
4205 Life Insurance 13 53 53 54 55
4209 Disability Insurance 136 524 541 539 620
4210 Other 396 968 2,051 1,403 2,180
Total Salaries & Benefits $ 21,489 $ 79,069 $ 79,999 $ 76,440 $ 87,199 5100 Professional Services 44,097 16,250 56,000 25,000 50,000 5210 Service Fees and Charges 8,255 66,356 37,000 37,000 37,000 5510 Insurance Premiums 214,233 135,785 182,000 200,000 200,000 5611 WTF Maintenance 1,156,059 1,157,211 1,155,000 1,155,000 1,155,000 5612 Sewer Service Fees 1,308 1,308 1,500 2,000 1,500
5613 Assessment District - CCWTF 1,443 1,393 3,000 3,000 3,000 5640 Equipment Maintenance 15,200 27,155 51,000 51,000 51,000 5656 Water Quality Testing & Monitoring 160,800 153,328 167,500 167,500 167,500 5721 Telephone 6,316 5,387 11,000 11,000 11,000
5722 Electricity & Gas 138,257 136,428 145,000 125,000 145,000 5723 Water 2,503 2,575 3,000 3,000 3,000
5725 Trash Pickup/Recycling 2,443 2,492 3,500 3,500 3,500 5725-01 Biosolids Disposal 32,532 32,400 55,000 55,000 55,000 5810 Interest Expense - GF Loan 2,167 1,833 8,000 8,000 8,000 6160 Operating Supplies 2,983 6,246 10,000 2,000 5,000
6161 Chemical Supplies 19,535 17,844 35,000 35,000 35,000 6500 Motor Fuel - - 2,000 - 2,000
Total Operating & Maintenance $ 1,808,131 $ 1,763,991 $ 1,925,500 $ 1,883,000 $ 1,932,500 Total Expenditures $ 1,829,620 $ 1,843,060 $ 2,005,499 $ 1,959,440 $ 2,019,699 Source of Funds
General Fund Loan 222,152 231,915 - - -
CCWTF Fund 515 1,607,468 1,611,145 2,005,499 1,959,440 2,019,699 Total Source of Funds $ 1,829,620 $ 1,843,060 $ 2,005,499 $ 1,959,440 $ 2,019,699 101
LANDSLIDE MAINTENANCE DISTRICTS
The Landslide Maintenance District Program provides administration and maintenance services for three separate assessment districts including approximately 326 properties in the Big Rock Mesa area, 74 properties in the Calle Del Barco area, and 38 properties in the Malibu Road area. Each year the City renews each assessment district through legal procedures defined in the Streets and Highways code. Property owners within each district pay for the services received through annual assessments levied against the properties by the Los Angeles County Assessor’s Office.
The program’s administrative and maintenance services include the installation and maintenance of dewatering wells, monitoring water levels and slide activities, and preparation of annual assessment and geology reports.
Staffing
2020-21
Budget
2021-22
Budget
2022-23
Proposed
Public Works Director 0.10 0.10 0.10
Total 0.10 0.10 0.10
102
EXPENDITURE DETAIL
Fund 290 - Big Rock Mesa Landslide Maintenance District (LMD) Program 6002 - Big Rock Mesa LMD
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 9,900 10,290 10,027 9,593 10,769 4201 Retirement 1,629 1,781 1,865 1,827 2,004
4202 Health Insurance 982 1,030 1,053 1,074 1,111
4203 Vision Insurance 16 17 17 17 17
4204 Dental Insurance 98 99 100 99 100
4205 Life Insurance 19 19 19 20 20
4208 Deferred Compensation 147 149 150 150 150
4209 Disability Insurance 85 88 93 93 106
4210 Other 143 150 257 149 276
Total Salaries & Benefits $ 13,019 $ 13,623 $ 13,581 $ 13,020 $ 14,552 5100 Professional Services 223,075 238,919 243,200 150,000 233,595 5210 Service Fees & Charges 8,953 9,786 9,000 12,000 12,000 5401 Advertising & Noticing 159 110 500 - 500
5722 Electricity 14,415 15,438 20,000 20,000 24,000
Total Operating & Maintenance $ 246,602 $ 264,253 $ 272,700 $ 182,000 $ 270,095 7903 Storm Drain Improvements 100,684 71,756 128,500 71,500 100,000 Total Capital Outlay $ 100,684 $ 71,756 $ 128,500 $ 71,500 $ 100,000 Total Expenditures $ 360,305 $ 349,632 $ 414,781 $ 266,520 $ 384,647 Source of Funds
Landslide Maintenance District Fund 360,305 349,632 414,781 266,520 384,647 Total Source of Funds $ 360,305 $ 349,632 $ 414,781 $ 266,520 $ 384,647 103
EXPENDITURE DETAIL
Fund 291 - Malibu Road Landslide Maintenance District (LMD) Program 6003 - Malibu Road LMD
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 4,950 5,145 5,013 5,481 5,384
4201 Retirement 815 891 932 1,044 1,002
4202 Health Insurance 491 515 526 614 556
4203 Vision Insurance 8 8 8 10 8
4204 Dental Insurance 49 49 50 57 50
4205 Life Insurance 10 10 10 12 10
4208 Deferred Compensation 74 75 75 86 75
4209 Disability Insurance 42 44 47 53 53
4210 Other 72 75 128 86 138
Total Salaries & Benefits $ 6,511 $ 6,812 $ 6,789 $ 7,442 $ 7,276 5100 Professional Services 24,507 54,804 48,500 48,500 45,500 5401 Advertising & Noticing 153 165 240 - 240
5722 Electricity 1,261 805 2,000 1,000 2,000
Total Operating & Maintenance $ 25,921 $ 55,774 $ 50,740 $ 49,500 $ 47,740 7903 Storm Drain Improvements - 20,000 20,000 20,000 20,000 Total Capital Outlay $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 Total Expenditures $ 32,432 $ 82,586 $ 77,529 $ 76,942 $ 75,016 Source of Funds
Landslide Maintenance District Fund 32,432 82,586 77,529 76,942 75,016 Total Source of Funds $ 32,432 $ 82,586 $ 77,529 $ 76,942 $ 75,016 104
EXPENDITURE DETAIL
Fund 292 - Calle del Barco Landslide Maintenance District (LMD) Program 6004 - Calle del Barco LMD
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 4101 Full-Time Salaries 4,950 5,145 5,013 4,796 5,384
4201 Retirement 815 891 932 914 1,002
4202 Health Insurance 491 515 526 537 556
4203 Vision Insurance 8 8 8 9 8
4204 Dental Insurance 49 50 50 50 50
4205 Life Insurance 10 10 10 11 10
4208 Deferred Compensation 74 75 75 75 75
4209 Disability Insurance 42 44 47 47 53
4210 Other 72 75 128 75 138
Total Salaries & Benefits $ 6,511 $ 6,813 $ 6,789 $ 6,512 $ 7,276 5100 Professional Services 47,381 61,845 52,000 40,000 52,000 5401 Advertising & Noticing 159 83 240 - 240
5722 Electricity 413 501 1,500 1,000 1,500
Total Operating & Maintenance $ 47,953 $ 62,429 $ 53,740 $ 41,000 $ 53,740 7903 Storm Drain Improvements - 18,995 20,000 20,000 20,000 Total Capital Outlay $ - $ 18,995 $ 20,000 $ 20,000 $ 20,000 Total Expenditures $ 54,464 $ 88,237 $ 80,529 $ 67,512 $ 81,016 Source of Funds
Landslide Maintenance District Fund 54,464 88,237 80,529 67,512 81,016 Total Source of Funds $ 54,464 $ 88,237 $ 80,529 $ 67,512 $ 81,016 105
106
2019-20 2020-21 2021-22 2021-22 2022-23
Projects Actual Actual Adopted Projected Proposed
Annual Street Overlay - 554,617 720,000 720,000 900,000 PCH Intersection Improvements 198,322 - - - -
PCH Median Improvements 383,318 212,150 4,250,000 1,304,985 4,490,000 Civic Center Way Improvements 54,950 4,530,313 - - -
PCH Signal Synchronization System 423,912 697,463 9,805,000 2,617,503 6,555,000 Civic Center Stormwater Diversion Structure 13,151 5,680 100,000 100,000 - Marie Canyon Green Streets - - 400,000 38,752 385,000
Stormdrain Trash Screens - 17,864 - - -
Civic Center Water Treatment Facility-Phase Two 851,403 1,641,916 16,500,000 1,106,681 16,500,000 City Hall Solar Power Project - - - - -
City Hall Roof Project 187 224,266 - - -
Civic Center Wastewater Lateral Connections 150,000 - - - - Westward Beach Road Improvements 17,315 4,360 3,845,000 145,167 350,000 Heathercliff Road Safety Improvements - - - - -
Electric Vehicle Charging Stations 813 9,999 - - -
Anchor Sculpture Base - - - - -
Temporary Skate Park 586,933 595 - - -
Permanent Skate Park - 25,515 307,372 50,000 1,066,000
Civic Center Way Stormdrain Repair 158,496 - - - -
Bluffs Park Workout Stations - 44,968 - - -
Bluffs Park Shade Structure - - - - 100,000
Vehicle Protection Devices - City Properties - - 100,000 - 100,000 Legacy Park Paver Repair - - 60,000 - -
Malibu Bluffs Park South Walkway - - 150,000 - 150,000
Trancas Canyon Park Playground Resurfacing - - 75,000 - 75,000 PCH Overhead Warning Signs - - 160,000 - -
PCH at Trancas Canyon Road Right Turn Lane - - 250,000 - 683,219 PCH Crosswalk Imprvmnts-Big Rock Dr./20326 PCH - - - - 200,000 PCH Median Imprvmnts-Paradise Cove/Zuma Beach - - - - 100,000 Kanan Dume Biofilter - - - - 100,000
Stormdrain Trash Screens Phase Two - - - - 35,000
City Traffic Signals Backup Power - - - - 30,000
Malibu Canyon Road Traffic Study - - - - 50,000
Total $ 2,838,800 $ 7,969,706 $ 36,722,372 $ 6,083,088 $ 31,869,219
CAPITAL IMPROVEMENT PROJECTS
107
CAPITAL IMPROVEMENT PROJECTS
2022 ANNUAL STREET MAINTENANCE (9002)
This project includes the design and construction management of the annual street maintenance project. The City’s Pavement Management Plan identifies the streets to be resurfaced to maintain the City’s overall pavement condition index of 75. This project will include resurfacing Bunnie Ln., Cottontail Ln., Bailard Rd., Morning View Dr., Deerhead Rd., Busch Dr., Bonsall Dr., and Harvester Rd. It is anticipated that the project will be in construction during Fiscal Year 2022-2023.
PCH INTERSECTION IMPROVEMENTS (9058) (COMPLETED)
This project will improve two key locations along the PCH corridor in Malibu, Big Rock Drive and PCH and at PCH near the La Costa Beach Club. The PCH at Big Rock Drive Intersection Improvements Project included a revision to the existing traffic signal to add a dedicated protected left turn lane and was successfully completed in Fiscal Year 2014-2015. The La Costa Pedestrian Improvements Project will upgrade the existing crosswalk in the vicinity of La Costa Beach by installing a pedestrian activated traffic signal. Construction of this project began in Fiscal Year 2018-2019 and was completed in Fiscal Year 2019-2020.
PCH MEDIAN IMPROVEMENT PROJECT (9059)
The project will promote traffic safety by channelizing the highway, regulating turn movements and improving traffic safety operations. The project will rehabilitate the existing medians, shoulders, and will install new raised medians along PCH from Webb Way to Puerco Canyon Road. The new medians will be stamped concrete to match the recently installed medians on PCH. It is anticipated that the project will be in construction during Fiscal Year 2022-2023.
CIVIC CENTER WAY IMPROVEMENTS PROJECT (9061) (COMPLETED) The project consists of improving the safety for all modes of transportation on Civic Center Way from Webb Way to Malibu Canyon Road. The project will improve horizontal and vertical sight distances and create additional space for motorists, pedestrians, cyclists, and transit to travel to improve traffic safety and operational flow. The construction was completed in Fiscal Year 2020- 2021.
PCH SIGNAL SYNCHRONIZATION SYSTEM IMPROVEMENTS (9066)
This project will install communication between the existing traffic signals on PCH, from Topanga Canyon Road to John Tyler Drive, and connect the signals back to the Caltrans Traffic Management Center, allowing Caltrans to control and operate the signals and the signal system remotely. The City has acquired consultants, and will be managing the design, the permit process, and the construction phase with Caltrans. Funding for the design and construction of this project will be provided through Measure R funds administered by LA Metro. It is anticipated that the project will be in construction during Fiscal Year 2022-2023. 108
CIVIC CENTER STORMWATER DIVERSION STRUCTURE (9070) (COMPLETED) This project consists of storm drain improvements in the Civic Center area. The improvements will promote the flow and circulation of stormwater into Legacy Park. This project was completed in Fiscal Year 2021-2022.
MARIE CANYON GREEN STREETS (9072)
This project was identified in the City’s Enhanced Watershed Management Plan (EWMP). This project includes the installation of biofilters and other stormwater water quality devices to capture and treat stormwater. The project is intended to assist with Municipal Separate Storm Sewer System (MS4) Discharge Permit requirements. It is anticipated that the project will be in construction during Fiscal Year 2022-2023.
STORMDRAIN TRASH SCREENS (9073) (COMPLETED)
This project was identified in the City’s EWMP. This project includes the installation of trash screens at the City’s storm drain inlets to prevent debris from entering the storm drain system.
The proposed trash screens comply with the Trash Total Maximum Daily Load (TMDL) requirements. This project was completed in Fiscal Year 2020-2021 CIVIC CENTER WATER TREATMENT FACILITY- PHASE TWO (9075) The Civic Center Wastewater Improvements Project is part of the City’s Integrated Water Quality Management Plan that will improve water quality in Malibu Creek, Malibu Lagoon, and Surfrider Beach. The development of a community wastewater collection, treatment, reuse, and dispersal facility will replace existing individual on-site wastewater treatment systems in the City’s Civic Center area.
Phase One of this project was completed in Fiscal Year 2018-2019. The design of Phase Two of this project was initiated in August 2019. This phase of the project expands the wastewater collection and recycled water system to include those properties in Malibu Colony, the condos on Civic Center Way, HRL, and a portion of Serra Retreat. In addition, the treatment plant will be expanded to treat the additional wastewater from these properties. The work will include preparing a coastal development permit, construction plans, project specifications and cost estimates. It is anticipated that the project will begin construction in Fiscal Year 2022-2023.
CITY HALL ROOF (9079) (COMPLETED)
When the initial renovations of City Hall were undertaken, there was not enough funding to replace the roof of the building. The roof currently has leaks in several locations. This project will replace the roof at City Hall. This project was completed in Fiscal Year 2020-2021.
CCWTF LATERAL CONNECTIONS IMPROVEMENTS (9081) (COMPLETED) This project consisted of making the connection from City Hall to the new CCWTF sewer and reclaimed water lines. The project was completed in Fiscal Year 2019-2020. 109
WESTWARD BEACH ROAD REPAIRS (9082)
This project consists of making pavement repairs in the existing beach side shoulder area. The beach side repairs shall not extend beyond 11 feet from the City's right of way. This project was initially funded using Metro Measure M Active Transportation funds. Due to the City Council's scope of work change, Measure M will not be available for the project and instead will be funded with the General Fund CIP Reserve.
HEATHERCLIFF ROAD SAFETY IMPROVEMENTS (9083) (CANCELED) This project will address safety issues along Heathercliff Road. The first phase of the project includes engineering and design. This project is currently in the conceptual design phase. This project is on hold due to the Woolsey Fire and COVID-19 pandemic.
ELECTRIC VEHICLE CHARGING STATIONS (9084) (COMPLETED)
This project will upgrade the existing charging stations along Civic Center Way. This project was completed in Fiscal Year 2020-2021.
ANCHOR SCULPTURE BASE (9085) (COMPLETED)
This project consists of installation of a base for the Anchor Sculpture that was donated to the City. The base and sculpture were installed at Legacy Park for public viewing. The project was completed in Fiscal Year 2018-2019.
TEMPORARY SKATE PARK (9089) (COMPLETED)
During Fiscal Year 2019-2020, City Council approved the use of the Crummer/Case property adjacent to Malibu Bluffs Park as the location for a temporary skate park. This project consists of constructing a new asphalt concrete surface, fencing, parking and above ground skate park elements to the vacant lot. The project was completed during the summer of 2020.
PERMANENT SKATE PARK (9090)
This project consists of designing and constructing a permanent skate park of a 12,500-squarefoot in-ground concrete skate park on the Crummer/Case Property adjacent to Malibu Bluffs Park. The project includes parking and additional site amenities such as trash cans, benches, tables, and restrooms.
The project is currently in the design phase. Construction of the Permanent Skate Park is expected to begin after the design process is completed and funding sources have been authorized by Council. Construction is anticipated to take approximately 14-16 months.
CIVIC CENTER STORM DRAIN REPAIRS (9091) (COMPLETED)
The existing corrugated metal storm drainpipe located on Civic Center Way and adjacent to the Civic Center Water Treatment Facility was starting to fail and was causing roadway damage.
This project consists of replacing the deteriorated corrugated metal storm drainpipe on Civic Center Way with a new reinforced concrete pipe and repairing the roadway. This project was completed in Fiscal Year 2019-2020.
110
BLUFFS PARK WORKOUT STATION (9092) (COMPLETED)
This project consists of the installation of a small workout station in the current zip line area at Malibu Bluffs Park. The project will include new poured in place safety surfacing and signage demonstrating the proper use of the equipment. The project will be funded through the City’s Proposition A Park Funds. This project was completed in Fiscal Year 2020-2021.
BLUFFS PARK SHADE STRUCTURE (9093)
This project consists of the installation of four single-post shade structures at Malibu Bluffs Park.
Two of the shade structures will be located at the Michael Landon Center Playground, with the other two located at the baseball field picnic area. The project will be funded through the City’s Proposition A Park Funds. It is anticipated that this project will be completed in Fiscal Year 2022-2023.
VEHICLE PROTECTION DEVICES (9094)
Malibu Municipal Code Section 17.48.070 requires vehicle impact protection devices to be installed for all parking spaces located adjacent to any outdoor pedestrian seating area.
There are two locations within the City’s right-of-way and City-owned property that would require a vehicle impact protection device. The first location is on Cross Creek Road directly in front of the Taverna Tony restaurant entrance (23410 Civic Center Way). The second location is at the Malibu Coast Animal Hospital (23431 Pacific Coast Highway).
The Vehicle Protection Devices project consists of installing bollard-type devices at these locations to meet the City’s Municipal Code. It is anticipated that this project will be completed in Fiscal Year 2022-2023.
LEGACY PARK PAVER REPAIR (9096) (CANCELED)
This project consists of the removal and repair of a large section of pavers on the north side of the Loop Walkway at Legacy Park. The pavers have become uneven and damaged in several areas, causing a potential safety hazard for park patrons.
MALIBU BLUFFS PARK SOUTH WALKWAY (9097)
This project will replace the existing sidewalk located on the south side of Malibu Bluffs Park.
Staff has repaired or replaced several different sections of the sidewalk over the past several years, but a more in-depth repair and re-leveling of the subsurface is required. The design of this project is anticipated to be completed in Fiscal Year 2022-2023.
TRANCAS CANYON PARK PLAYGROUND RESURFACING (9098)
This project will remove and replace the upper layer of the current playground pour-in-place safety surfacing at Trancas Canyon Park. The surfacing was installed in 2011 during the construction of the park, and staff has coordinated regular maintenance and several minor repairs since installation. The surfacing is at the end of its 10-year life and is need of a replacement. The design of this project is anticipated to be completed in Fiscal Year 2022-2023. 111
PCH OVERHEAD WARNING SIGNS (9099) (CANCELED)
This project was identified in the PCH Safety Study and includes the installation of overhead warning signs on PCH near Moonshadows restaurant and Big Rock Drive. Funding will be provided through Measure M funds administered by LA Metro. Staff will acquire consultants, permitting and will manage the construction phase of this project. This project was eliminated.
PCH AT TRANCAS CANYON ROAD RIGHT TURN LANE (9100)
This project consists of installing a new westbound right turn lane at PCH and Trancas Canyon Road. Funding for this project will be provided from LA County Measure R and be administered by LA County Metro Authority. Funding agreement currently in process. The project design will occur in Fiscal Year 2022-2023.
PCH CROSSWALK IMPROVEMENTS AT BIG ROCK DRIVE AND 20326 PCH (9101) This project was identified in the 2015 PCH Safety Study and includes the installation of overhead warning signs and raised medians on PCH. New flashing warning beacons will be installed approximately 200 feet east and west of 20326 PCH (Moonshadow’s Restaurant). New raised medians, along with a pedestrian refuge area, are planned for this area. A new overhead flashing “signal ahead” beacon will be installed 400 feet east of the PCH and Big Rock Drive intersection. New raised medians will be constructed on PCH near the Big Rock Drive intersection. Funding for this project is provided by Measure M Transportation Funds. The project design will occur in Fiscal Year 2022-2023.
PCH MEDIAN IMPROVEMENTS – PARADISE COVE AND ZUMA BEACH (9102) This project was identified in the 2015 PCH Safety Study and includes installing new raised medians and improvements. New raised medians are proposed east and west of the PCH and Paradise Cove Road intersection. The proposed improvements also include the relocation of the existing bus stop and new signage, as well as the installation of new raised medians on PCH in the areas where the double yellow lines exist in the vicinity of Zuma Beach, specifically where the yellow paddles are installed. Funding for this project is provided by Measure M Transportation Funds. The project design will occur in Fiscal Year 2022-2023.
KANAN DUME BIOFILTER (9103)
This project was identified in the City’s Enhanced Watershed Management Plan (EWMP). This project includes the installation of a biofilter on Kanan Dume Drive to capture and treat stormwater. The project is intended to assist with Municipal Separate Storm Sewer System (MS4) Discharge Permit requirements. The project design will occur in Fiscal Year 2022-2023.
STORMDRAIN TRASH SCREENS PHASE TWO (9104)
This project was identified in the City’s EWMP. This project includes the installation of trash screens at the City’s storm drain inlets to prevent debris from entering the storm drain system.
The proposed trash screens comply with the Trash Total Maximum Daily Load (TMDL) requirements. Trash screens will be installed on City owned storm drain inlets on John Tyler Dr., Roca Chica Dr., and Piedra Chica Dr. The project design will occur in Fiscal Year 2022-2023. 112
CITY TRAFFIC SIGNALS BACKUP POWER (9105)
This project will include upgrading the backup power system to the City’s traffic signals at Civic Center Way/Webb Way, Civic Center Way/Winter Canyon Road, and Civic Center Way/Malibu Canyon Road. The project design will occur in Fiscal Year 2022-2023.
MALIBU CANYON ROAD TRAFFIC STUDY (9016)
This project will consist of a traffic study on Malibu Canyon Road near Harbor Vista Drive and Potter Lane to determine if any feasible traffic safety improvements can be constructed at this location. Funding for this project will be from STPL funding administered by Metro. During Fiscal Year 2022-2023, staff will be finalizing the project funding from Metro and will begin the traffic study.
113
114
EXPENDITURE DETAIL
Fund 310 - Capital Improvement Projects
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 9002 Annual Street Overlay - 554,617 720,000 720,000 900,000 Source of Funds
Proposition C - 189,617 235,000 235,000 235,000
Measure R Annual Allocation - - - - -
Road Maintenance and Rehabilitation Account - 245,000 315,000 315,000 515,000 Measure M Annual Allocation - 120,000 170,000 170,000 150,000 General Fund CIP Designated Reserve - - - - -
9058 PCH Intersection Improvements 198,322 - - - -
Source of Funds
Measure R Highway Operational Improvements 198,322 - - - - 9059 PCH Median Improvements 383,318 212,150 4,250,000 1,304,985 4,490,000 Source of Funds
Measure R Highway Operational Improvements 383,318 212,150 4,250,000 1,304,985 4,490,000 9061 Civic Center Way Improvements 54,950 4,530,313 - - - Source of Funds
Measure R Highway Operational Improvements 54,950 4,530,313 - - - 9066 PCH Signal Synchronization System Improvements 423,912 697,463 9,805,000 2,617,503 6,555,000 Source of Funds
Measure R Highway Operational Improvements 423,912 697,463 9,805,000 2,617,503 6,555,000 9070 Civic Center Stormwater Diversion Structure 13,151 5,680 100,000 100,000 - Source of Funds
General Fund CIP Designated Reserve 13,151 5,680 100,000 100,000 - Legacy Park Project Funds - - - - -
9072 Marie Canyon Green Streets - - 400,000 38,752 385,000 Source of Funds
Measure W - - 400,000 38,752 385,000
General Fund CIP Designated Reserve - - - - -
9073 Stormdrain Trash Screen Improvements - 17,864 - - - Source of Funds
Legacy Park Project Funds - 17,864 - - -
9075 Civic Center Water Treatment Facility - Phase Two 851,403 1,641,916 16,500,000 1,106,681 16,500,000 Source of Funds
State Revolving Fund Water Loan - - 16,500,000 - 16,500,000 HRL Funding Agreement 851,403 1,641,916 - 1,106,681 -
9078 City Hall Solar Power Project - - - - -
Source of Funds
General Fund CIP Designated Reserve - - - - -
9079 City Hall Roof Project 187 224,266 - - -
Source of Funds
General Fund Designated for Deferred Maintenance 187 224,266 - - - 115
EXPENDITURE DETAIL
Fund 310 - Capital Improvement Projects
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 9081 CCWTF Lateral Connections Improvements 150,000 - - - - Source of Funds
General Fund CIP Designated Reserve 150,000 - - - -
9082 Westward Beach Road Improvements 17,315 4,360 3,845,000 145,167 350,000 Source of Funds
Measure M Subregional Highway Fund - 4,360 3,645,000 - - Measure M Annual Allocation - - 200,000 145,167 -
General Fund CIP Designated Reserve 17,315 - - - 350,000 9083 Heathercliff Road Safety Improvements - - - - -
Source of Funds PROJECT
TDA Article 3 - - - - -
General Fund CIP Designated Reserve - - - - -
9084 Electric Vehicle Charging Stations 813 9,999 - - - Source of Funds
AQMD Fund 813 9,999 - - -
Mobile Source Air Pollution Reduction (MSRC) - - - - -
General Fund CIP Designated Reserve - - - - -
9085 Anchor Sculpture Base - - - - -
Source of Funds
Parkland Development Fund - - - - -
9089 Temporary Skate Park 586,933 595 - - -
Source of Funds
General Fund Case/Crummer Designated Reserve 586,933 595 - - - 9090 Permanent Skate Park - 25,515 307,372 50,000 1,066,000 Source of Funds
General Fund Case/Crummer Designated Reserve - 25,515 307,372 50,000 257,372 General Fund CIP Designated Reserve - - - - 808,628
9091 Civic Center Way Stormdrain Repair 158,496 - - - - Source of Funds
General Fund Designated for Deferred Maintenance 158,496 - - - - 9092 Bluffs Park Workout Station - 44,968 - - -
Source of Funds
Prop A Parks Funds - 44,968 - - -
9093 Bluffs Park Shade Structure - - - - 100,000
Source of Funds
Prop A Parks Funds - - - - 100,000
9094 Vehicle Protection Devices - City Properties - - 100,000 - 100,000 Source of Funds
General Fund CIP Designated Reserve - - 100,000 - 100,000 116
EXPENDITURE DETAIL
Fund 310 - Capital Improvement Projects
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed 9096 Legacy Park Paver Repair - - 60,000 - -
Source of Funds
Legacy Park Project Funds - - 60,000 - -
9097 Malibu Bluffs Park South Walkway - - 150,000 - 150,000 Source of Funds
General Fund CIP Designated Reserve - - 150,000 - 150,000 9098 Trancas Canyon Park Playground Resurfacing - - 75,000 - 75,000 Source of Funds
General Fund CIP Designated Reserve - - 75,000 - 75,000 9099 PCH Overhead Warning Signs - - 160,000 - -
Source of Funds
Measure M Subregional Highway Fund - - 160,000 - -
9100 PCH at Trancas Canyon Road Right Turn Lane - - 250,000 - 683,219 Source of Funds
Measure R Highway Operational Improvements - - 250,000 - 683,219 9101 PCH Crosswalk Imprvmnts-Big Rock Drive/20326 PCH - - - - 200,000 Source of Funds
Measure M Annual Allocation - - - - 200,000
9102 PCH Median Imprvmnts - Paradise Cove/Zuma Beach - - - - 100,000 Source of Funds
Measure M Annual Allocation - - - - 100,000
9103 Kanan Dume Biofilter - - - - 100,000
Source of Funds
Measure W - - - - 100,000
9104 Stormdrain Trash Screens Phase Two - - - - 35,000
Source of Funds
Measure W - - - - 35,000
9105 City Traffic Signals Backup Power - - - - 30,000
Source of Funds
General Fund CIP Designated Reserve - - - - 30,000
9106 Malibu Canyon Road Traffic Study - - - - 50,000
Source of Funds
Surface Transportation Program - Local (STPL) - - - - 50,000 Total Expenditures $ 2,838,800 $ 7,969,706 $ 36,722,372 $ 6,083,088 $ 31,869,219 117
EXPENDITURE DETAIL
Fund 310 - Capital Improvement Projects
2019-20 2020-21 2021-22 2021-22 2022-23
Object Description Actual Actual Adopted Projected Proposed Source of Funds
General Fund CIP Designated Reserve 180,466 5,680 425,000 100,000 1,513,628 General Fund Designated Reserve for Deferred Maintenance 158,683 224,266 - - - General Fund Case/Crummer Designated Reserve 586,933 26,110 307,372 50,000 257,372 Legacy Park Project Funds - 17,864 60,000 - -
Measure M Annual Allocation - 120,000 370,000 315,167 450,000 Measure M Subregional Highway Funds - 4,360 3,805,000 - - Measure R Annual Allocation - - - - -
Measure R Highway Operational Improvements Funds 1,060,502 5,439,926 14,305,000 3,922,488 11,728,219 Measure W - LA County Stormwater - - 400,000 38,752 520,000 Proposition/Measure A LA County Parks - 44,968 - - 100,000 Special Revenue Fund - Parkland Development - - - - -
Special Revenue Fund - Proposition C Funds - 189,617 235,000 235,000 235,000 Special Revenue Fund - AQMD 813 9,999 - - -
Road Maintenance and Rehabilitation Account Fund (SB 1) - 245,000 315,000 315,000 515,000 Civic Center Water Treatment Facility - Phase Two, HRL Funding 851,403 1,641,916 - 1,106,681 - Civic Center Water Treatment Facility - Phase Two Loan - - 16,500,000 - 16,500,000 Surface Transportation Program - Local (STPL-L) - - - - 50,000 Total Source of Funds $ 2,838,800 $ 7,969,706 $ 36,722,372 $ 6,083,088 $ 31,869,219 118
FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
1. 1.a. Response to COVID-19 Staff continues to implement public health protocols at City Hall and respond to staff concerns regarding exposure to COVID and confirmed or suspected cases of COVID. The City has adapted the way it provides services and will continue to do so in a safe manner. Staff will continue to monitor new policies and regulations that impact the Malibu community and respond accordingly, including providing regular updates to the community.
The City will also continue to host vaccination and testing events as needed.
1.b. Law Enforcement Services The Los Angeles County Sheriff’s Department provides law enforcement services. However, staff works regularly with the Sheriff’s Department to address community safety concerns. Staff also reviews the Sheriff’s regular patrol contract as well as Summer Beach Team services and provides recommendations for changes as needed.
1.c. Public Safety Operations - Emergency Preparedness Emergency preparedness efforts include outreach to the community, schools and businesses, as well as maintenance of seven emergency supply bins. If COVID conditions permit, staff will hold a Public Safety Expo as well as public education workshops during National Preparedness Month.
1.d. Public Safety Operations - Emergency Planning and
Training
Emergency Planning and training includes the development of emergency plans, training City staff and working with outside agencies to coordinate response operations. Staff plans to hold one functional exercise in the City’s EOC and one table top exercise with local response partners. City staff will also participate in the required Standard Emergency Management Systems (SEMS) and National Incident Management Systems (NIMS) trainings, as well as monthly training and exercises on the virtual Emergency Operations Center (EOC) system that was established in 2020. Also, the City’s current Emergency Operations Plan was completed in 2018 and adopted in February 2019. Since emergency plans need to be updated every five years, staff will start the process of identifying a consultant to assist with this in Spring 2023.
1.e. Public Safety Operations - Radio Communications The City has a radio repeater tower which was established to expand and improve handheld radio capabilities.
Expansion and refinement of this system will continue, along with weekly radio checks with CERT volunteers and City staff. In addition, staff continues to support local public radio broadcast reception, which is critical to emergency communication. The effectiveness of a future emergency siren system depends on a reliable radio broadcast station to provide emergency information. Additional radio enhancements will also be explored to maximize the reach of the frequency.
1.f. Public Safety Operations - Volunteers on Patrol (VOP) The City’s robust VOP program provides a valuable service to the Malibu community. The VOP provide traffic control, issue parking citations, and monitor for code enforcement issues and general safety matters. Staff will continue to enhance and improve this program and services throughout Fiscal Year 2022-2023.
1.g. Public Safety Operations - Alert and Warning Systems The City has a variety of tools to warn the public about emergency situations, including the City website’s enotification system, Nixle alerts, emergency hotline, the Everbridge disaster mass notification system, and FEMAauthorized Wireless Emergency Alerts (WEA), which go out to all cell phones within range of a specified cell tower. Staff also regularly utilizes the Traffic Advisory and Utility Advisory sections of the website e-notification system to notify residents of traffic issues and power or water service interruptions in the Malibu area. Staff conducts the required monthly tests of the WEA system and regularly tests other systems as appropriate. Lastly, staff plans to work with the County Office of Emergency Management to promote NOAA radio fire alerts and implement a county sponsored program to provide free NOAA radios to vulnerable community members. Staff will continue to use these tools and identify additional communication tools in Fiscal Year 2022-2023.
1.h. Emergency Warning Sirens - Design and Construction In November 2020, the Council directed staff to pursue emergency warning sirens. In February 2021, staff secured a Hazard Mitigation Grant to complete the engineering and design phase of the project.
1.i. Public Safety Operations - Community Emergency
Response Team (CERT)
The Community Emergency Response Team (CERT) program includes providing CERT training to residents and supporting the Malibu CERT Team. At least three CERT training classes and one CERT refresher course are normally scheduled each year. Due to COVID-19 restrictions, CERT classes have been on hold, but COVID conditions permitting, staff plans to resume CERT classes in Spring 2022. The Malibu CERT Team supports public safety staff in implementing a variety of preparedness projects, including the maintenance of six emergency supply bins and overseeing the expansion a handheld radio system, and providing assistance during disasters.
1.j. Public Safety Operations - Wildfire Safety Program The Fire Safety Liaison oversees the Wildfire Safety Program, which includes developing and implementing wildfire prevention and preparedness plans, conducting Home Ignition Zone Assessments to encourage effective home hardening, conducting wildfire safety public education, and implementing the Community Wildfire Protection Plan.
1.k. Public Safety Operations - Homelessness Outreach
and Services
In coordination with the Los Angeles County Sheriff’s Department, The People Concern and the Outreach Coordinator that serves the Las Virgenes-Malibu Council of Governments (COG), Public Safety staff continue to work on solutions to assist the City’s homeless population and connect them with housing and services.
1.l. Homelessness Shelter and Safe Parking Program In February 2021, the Council directed staff to develop a robust public outreach on addressing homelessness in Malibu, to explore partnerships with other jurisdictions for a joint project, and to work with the City Council to compile a list of possible locations for an Alternative Sleeping Locations and a Safe Parking Program.
1.m. Homelessness Encampment Management Public Safety staff regularly respond to community concerns regarding encampments. Staff coordinates with the Homeless Outreach Team, the Sheriff's Department and property owners to clear encampments from public and private property. Staff also conducts regular field checks to identify new encampments and monitor existing encampments that are in the process of being cleared.
PUBLIC SAFETY
A-1
ATTACHMENT 2
FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
1.n. Oversight of SCE Annual Vegetation Maintenance
Program
This task involves staff working with the City’s contract arborist to monitor and coordinate with Southern California Edison (SCE) and its contractors on the implementation of SCE’s annual vegetation management program, which occurs in the spring, and the drought resolution initiative, which involves removal of droughtdamaged trees. Staff’s focus is ensuring native trees and ESHA are protected concurrently with these fire hazard reduction programs.
1.o. Annual Day of Preparedness - November 9 To honor all those who responded to the Woolsey Fire, the City Council declared November 9 as the City’s Annual Day of Preparedness with the first celebration held in 2019. A community event with a preparedness theme will be held on that day in 2022.
2. 2.a. Community Rebuilding All City departments have been and will continue facilitating the rebuilding of homes damaged in the Woolsey Fire. In Fiscal Year 2020-2021, the equivalent of seven full-time staff were reassigned to work on Woolsey Fire rebuilding in lieu of using contract services. Staff will continue to work on the rebuilding effort, but their staff time has been moved to their home departments. Rebuilding homes remains a high priority.
2.b. Community Development Block Grant - Disaster
Recovery Multifamily Housing Program
On March 8, 2021, Council approved the allocation of $18,602,848 in Community Development Block Grant (CDBG) Disaster Recovery funding. Staff is working on the due diligence process and developing a grant agreement with the Department of Housing and Community Development (HCD) of California for the use of these funds. Once the grant agreement is approved, staff will need to develop a solicitation package for potential developers interested in receiving gap funding for the construction or reconstruction of eligible multifamily affordable housing units. If projects are awarded funding under this program, the City must monitor the projects for compliance with federal and State guidelines, including environmental, construction and affordability regulations.
2.c. Latigo Canyon Road Roadway/Retaining Wall
Improvements
This project consists of repairing the roadway and existing timber retaining walls on Latigo Canyon Road that were damaged by the Woolsey Fire.
2.d. Trancas Canyon Park Slope Improvements The project consists of repairing damages to the existing slope east of Trancas Canyon Park due to the Woolsey Fire. The fire caused stability issues from soil and rock erosion and damages to the existing concrete drainage facilities.
2.e. Trancas Canyon Park Planting and Irrigation
Improvements
This project consists of repairing the planting and irrigation system that was destroyed by the Woolsey Fire.
2.f. Birdview Avenue Road Embankment Improvements This project consists of repairs to roadway embankment cut slopes located on Birdview Avenue that have eroded due to severe storm events after the Woolsey Fire that caused mud, debris, and rock flow within the adjacent street.
2.g. Broad Beach Road Water Quality Improvements The City owns over 800 feet of permeable pavers, landscaping and underground biofiltration devices on Broad Beach Road that were damaged by silts, mud and debris caused by storms in 2019. These items are permanent best management devices required to comply with the City's MS4 NPDES Stormwater Water Quality Permit. This project consists of repairing the permeable pavers, replacing media material in the biofilters, and replacing damaged landscaping.
2.h. Encinal Canyon Road Drainage Improvements This project is located on Encinal Canyon Road where minor erosion areas and storm drain lines were damaged by the severe storms that followed the Woolsey Fire. The project will consist of repairing the erosion areas and damaged storm drain lines.
2.i. Malibu Park Storm Drain Improvements Multiple storm drains throughout the Malibu Park area and on Birdview Avenue have sustained substantial damages. These damages occurred during the 2019 rainy season that brought heavy debris and localized flooding from the surrounding burned areas of the Woolsey Fire. The drainage structures, slopes and roadways will be repaired within the identified project locations.
2.j. Clover Heights Storm Drain Improvements Project After the Woolsey Fire, the City experienced heavy rains in 2019 causing damage to the drainage system on Clover Heights Avenue. The City received grant funding through the FEMA Hazard Mitigation Grant Program for design and construction to install a new storm drain line on Clover Heights Avenue.
2.k. Westward Beach Road Shoulder Repairs This project consists of repairing the shoulder on Westward Beach Road that was damaged during the 2019 rainy season following the Woolsey Fire.
2.l. Storm Drain Master Plan After the Woolsey Fire, the City experienced storm damage throughout areas affected by the fire. The City received grant funding through the FEMA Hazard Mitigation Grant Program for the development of a Storm Drain Master Plan. This master plan will assist the City in future planning of infrastructure improvements to reduce storm damage.
2.m. Malibu Road Slope Repairs After the Woolsey Fire, the City experienced heavy rains that caused damage to the existing slope and roadway shoulder area adjacent to 24712 Malibu Road. This project consists of repairing the existing slope and shoulder area.
2.n. Corral Canyon Road Stabilization Projects This project consists of constructing a new drainage outlet and a rock slope protection system outlet.
2.o. Point Dume Walkway Repairs This project consists of repairs to walkways damaged in the Point Dume neighborhood as a result of the Woolsey Fire.
WOOLSEY FIRE RECOVERY
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FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
3. 3.a. School District - Fiscal Analysis In 2017, the City sent a letter to the Los Angeles County Office of Education (LACOE) officially submitting its petition for the unification of a new Malibu Unified School District (MUSD). In 2018, the City asked LACOE to accept and temporarily suspend the City’s petition pending the outcome of negotiation efforts between the City and the Santa Monica-Malibu Unified School District (SMMUSD). The Council directed the City Manager and City Attorney to pursue negotiations with SMMUSD under the guidance of the City Council School District Separation Ad Hoc Committee. Since then, staff has worked with the Ad Hoc Committee, City consultants, and SMMUSD representatives to develop a framework for school district separation. On October 12, 2021, in response to the stalled negotiations, the Council directed staff to resubmit the City’s petition to LACOE for the formation of an independent MUSD.
The LACOE County Committee on School District Organization (County Committee) scheduled the Preliminary Hearing on the City’s petition for April 17, 2021. As part of the petition process, the City must submit a comprehensive report, including detailed financial and demographic information, to the County Committee that addresses the State's 9 criteria for school separation. The County Committee review process will also require presentations and additional analysis to support the petition.
As the petition continues through the local and State process, additional documentation will be required, including an Environmental Impact Report.
4. 4.a. Accessory Dwelling Unit (ADU) Ordinance In September 2018, the Planning Commission held a public hearing on this item, provided its recommendation on the draft ordinance, and directed staff to come back with a final recommendation. In Fiscal Year 2019-2020, the Planning Commission hearing on the updated draft ordinance was postponed in order to address changes in State law that became effective January 1, 2020. During Fiscal Year 2020-2021, staff incorporated the guidance received from the California Coastal Commission (CCC) and State into a draft ordinance which will be presented to the Planning Commission and City Council. In Fiscal Year 2021-2022, the City received a Local Early Action Planning (LEAP) grant to implement technological improvements to streamline the ADU permit application process. In Fiscal Year 2021-2022, staff will submit the LCPA to the CCC for certification and monitor the progress of the LCPA review by the CCC. Staff will also administer and implement the LEAP grant.
4.b. Short-Term Rental (STR) "Home-Sharing" Ordinance
and LCPA
In February 2018, the City contracted with Host Compliance, LLC to provide consulting and software services related to STR permitting, compliance monitoring and enforcement in anticipation of the adoption of an STR ordinance. In September 2018, Council directed staff to provide additional information regarding options for a ban on STR, including the financial implications and processing of a Local Coastal Program (LCP) amendment (LCPA). A financial consultant was contracted to provide analysis of the financial impacts of an STR ban. In December 2019, Council directed staff to prepare an ordinance similar to Santa Monica's home-share ordinance and initiate the necessary LCPA. Subsequent to the City’s submittal of the LCPA to the CCC, in January 2021, the CCC submitted a comment letter to City staff. Due to the extensive data collection and analysis required to respond to the CCC letter, the City’s formal response is in progress. Upon certification of the LCPA, an extensive public outreach program will be needed, followed by coordination with Host Compliance, Code Enforcement, and the Sheriff’s Department to implement and enforce the new ordinance.
4.c. Parking as a Stand-Alone Use In May 2017, Council adopted a resolution initiating a Zoning Text Amendment (ZTA)/LCPA to allow commercial parking facilities as a stand-alone use. In Fiscal Year 2019-2020, this item was presented to the Zoning Ordinance Revisions and Code Enforcement Subcommittee (ZORACES), the Planning Commission, and the City Council. At the November 2020 City Council meeting, the Council provided staff with additional guidance and requested that staff return with an amended ordinance.
On May 13, 2021, Ordinance No. 475 was presented to the City Council, and the Council declined to adopt the ordinance. Council directed staff to take an item to the Zoning Ordinance Revisions and Code Enforcement Subcommittee (ZORACES) to develop a plan for the Triangle parcel to be brought back to Council for approval.
4.d. Overnight Parking Ordinance This ordinance amends the Malibu Municipal Code (MMC) to address long-term parking along PCH and City streets that interferes with public coastal access. In Fiscal Year 2019-2020, Council adopted Ordinance No. 460 establishing overnight parking restrictions on alternate sides of PCH for the Las Tunas and Malibu Pier/Surfrider Beach areas. In Fiscal Year 2020-2021, the Council adopted Ordinance No. 469 expanding the overnight parking restrictions to Corral Canyon Beach and Zuma Beach. Coastal Development Permits (CDP) have been approved and signs installed for Las Tunas, Zuma Beach, and Corral Canyon Beach. A CDP for installation of signs for the Malibu Pier/Surfrider Beach area remains to be processed. In Fiscal Year 2021-2022, staff will prepare ordinances to allow for the expansion of this program to other areas of the City as directed by the Council.
4.e. Housing Element 6th Cycle RHNA & 2021 Housing
Element Update
In March 2020, the City received its Regional Housing Needs Assessment (RHNA) allocation from the Southern California Association of Governments (SCAG). In November 2020, staff met with Cal Fire to obtain guidance on the draft Safety Element. In Fiscal Year 2020-2021, staff worked with its consultant to prepare a draft of the updated Housing Element and Safety Element. In June 2021, staff will begin to schedule public workshops and hearings on both the Housing and Safety Elements, which are due to the California Department of Housing and Community Development in October 2021.
SCHOOL DISTRICT SEPARATION
PRESERVE MALIBU'S RURAL RESIDENTIAL CHARACTER
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FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
4.f. Cannabis Ordinance Malibu Measure G became effective in December 2018, allowing recreational retail sales and delivery of cannabis within the City by two dispensaries. Allowing recreational use has triggered additional inspection, licensing and tax requirements that involve extensive research and coordination with other agencies and applicants. Staff is implementing the City’s cannabis ordinance and, with the assistance of Code Enforcement staff, compliance with the City-issued Conditional Use Permit (CUP) is taking place. Ordinance No. 486 amending the City’s cannabis ordinance to ensure compliance with the current County guidelines was presented to Council on May 13, 2021, and is scheduled for second reading on June 14, 2021. These updates will allow for County health inspections and business license requirements.
4.g. MRCA Coastal Access Public Works Plan The Mountains Recreation and Conservation Authority (MRCA) is proposing a Malibu Coastal Access Public Works Plan (PWP) for 17 public beach accessways along the coast in Malibu. The City submitted comments on the project’s CEQA document in February 2020. In Fiscal Year 2021-2022, staff will follow up on this project and provide comment to MRCA. The project will extend over multiple years.
4.h. Farmers Market Parking in the Civic Center The Cornucopia Foundation submitted an amendment to its CUP in February 2021. Staff is working with the Cornucopia Foundation to complete the application and to schedule it for a public hearing. Approval of the amendment will allow for use of the City’s Ioki property for farmers market parking on Sundays during construction of the Santa Monica College facility. In addition, staff is monitoring the long-term operations of the market.
4.i. Wireless Communications Facilities Ordinance Pursuant to the ordinance adopted by the City Council in April 2021, staff will continue to process applications pursuant to the new ordinance.
4.j. Wireless Communications Facilities Mapping In January 2021, Council directed staff to engage a consultant to identify and map existing wireless communication facilities in the City and maintain the maps on an ongoing basis. The City Council awarded a consultant contract for this work on April 26, 2021. Staff will work with the consultant to implement this ongoing project.
4.k. Sign Regulations Code Amendments In November 2020, based on recommendations received from the City Attorney’s office, Council initiated amendments to the MMC and LCP to modify sign regulations to bring the code into compliance with the First Amendment of the US Constitution. In April 2021, staff presented a draft of the amendments for consideration by the Planning Commission and adoption by the City Council. Upon final approval by the City Council, staff will forward the LCPA to the CCC. In Fiscal Year 2021-2022, staff will monitor the progress of the LCPA review by the CCC.
4.l.1. Planning Department Operations - Planning Planning - This program is responsible for assisting the community at the Public Counter, reviewing projects, short-term rental permit applications, event and other applications for consistency with the MMC and LCP, evaluating project compliance with the California Environmental Quality Act (CEQA), and maintaining regulatory documents, including the Malibu General Plan and zoning and land use maps.
4.l.2. Planning Department Operations - Code Enforcement This program ensures compliance with the laws and regulations in the MMC and Zoning Ordinance, including illegal construction, code violations, short-term rental violations, and all other enforcement issues, to keep the City safe.
4.l.3. Planning Department Operations - Administration Planning administration is responsible for the management of records, legal noticing, policy and procedures, agendas and staff reports, budget analysis, and contracts.
4.m.1. Environmental Sustainability Department (ESD)
Operations - Building Safety
This program is responsible for compliance and enforcement of State and local building standards, including fire rebuild, inspections, permits, plan check, code interpretation, and coastal and geological review.
4.m.2. Environmental Sustainability Department (ESD)
Operations - Wastewater Management
This program is responsible for managing onsite wastewater systems for compliance, including plan check, the operating permit program, Local Agency Management Program, and the frequent pumping program.
4.m.3. Environmental Sustainability Department (ESD)
Operations - Administration
ESD administration is responsible for the management of records, legal noticing, policy and procedures, agendas and staff reports, budget analysis, and contracts.
4.n.1. Public Works Department Operations - Project
Review
The Public Works Department is responsible for the reviewing development projects that impact the public right of way and drainage facilities.
4.n.2. Public Works Department Operations - Surveying The Department reviews certificates of compliance, parcel and tract maps for surveying issues.
5. 5.a. Civic Center Water Treatment Facility - Phase Two (CCWTF)
The construction of CCWTF Phase One was completed in Fiscal Year 2018-2019. The design of Phase Two began in Fiscal Year 2019-2020 and will be completed in Fiscal Year 2020-2021. Phase Two expands the wastewater collection and recycled water system to include properties in Malibu Colony, the condominiums on Civic Center Way, HRL Laboratories, and a portion of the Serra Canyon neighborhood. In addition, the treatment plant will be expanded to treat the additional wastewater from these properties. The work will include preparing a CDP, construction plans, project specifications and cost estimates. In order to meet the mandated completion date of 2024, the project will begin construction in 2022.
5.b. Integrated Pest Management Program/ Earth Friendly Management Policy (EFMP)
On October 28, 2013, the City Council adopted an Integrated Pest Management (IPM) Policy and Program. Staff implemented the IPM principles as best management practices in addressing pests and developed a community outreach brochure describing the dangers that rodenticides pose to local wildlife, as well as preventative measures and alternatives to rodenticide use.
In June 2019, the EFMP was adopted by Council. The policy remains in place with oversight by the Parks and Recreation Commission. Staff and contractors continue to follow all policies and procedures outlined in the EFMP.
ENHANCE ENVIRONMENTAL EFFORTS / PROTECT AND IMPROVE WATER RESOURCES A-4
FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
5.c. Clean Water Monitoring Program To carry out the City’s regulatory obligations under the municipal separate storm sewer system (MS4) permit and related regulations, this program involves stream and ocean monitoring, as well as outreach to promote community-wide use of best management practices (BMPs). Ongoing monitoring for regulatory compliance includes implementation of the Coordinated Integrated Monitoring Program (CIMP), as required by the MS4 permit. The CIMP integrates stream monitoring events and TMDL monitoring for bacteria and trash at selected beaches and drainage courses, and in Malibu Creek. Special studies may include supplemental monitoring and assessment to develop adaptive management strategies for regulatory compliance. The City is the program manager for cost-sharing for the CIMP in a Memorandum of Understanding (MOU) with the County of Los Angeles and Los Angeles County Flood Control District. Additional opportunities under development include the City’s near-shore ocean water quality project and supplemental assessments of sub-watersheds slated for stormwater treatment projects in the EWMP. Staff continues to implement the CIMP jointly with the Los Angeles County Department of Public Works and Flood Control District.
5.d. Clean Water Regulations Compliance The following regulatory and legal obligations are being implemented: Area of Special Biological Significance (ASBS); MS4 Permit (stormwater); NRDC/LA Waterkeeper lawsuit settlement agreement; short- and long-term compliance strategies for seven Total Maximum Daily Load (TMDL) requirements; wastewater systems management; and Civic Center Prohibition/MOU compliance. Staff continues working with the County for updates to EWMP and Reasonable Assurance Analysis (RAA), which may lead to the identification of additional, smaller-scale water quality improvement projects.
5.e. Legacy Park Rehabilitation Project This project began in 2019 by assessing the plant life within Legacy Park, which has historically struggled due to poor soil and water conditions. Staff worked with a consultant, Studio-MLA, to complete the assessment and develop a long-term, sustainable plan for rehabilitating plant life within the park.
After the first 18 plots were successfully established in Fiscal Year 2019-2020, 10 additional test plots were planted throughout the park in Fiscal Year 2020-2021. The plots will be monitored and evaluated throughout 2021 to continue establishing and expanding native plant life to areas where growth has been difficult.
5.f. Coastal Vulnerability Assessment In September 2019, Council awarded a professional services contract for the development of a coastal vulnerability assessment. ESD staff and its coastal engineering consultants are working to perform an assessment of vulnerabilities along the local shoreline due to erosion and sea level rise to help inform City planning efforts by identifying impact thresholds at which significant planning areas, assets or coastal resources could be impacted by sea level rise. The consequence of the identified impacts will also inform City policies and programs to help minimize risk to important infrastructure, basic services and valuable resources. The vulnerabilities and consequences identified in this assessment will be used to facilitate prioritizing planning efforts to account for the urgency (time horizon) of each impact, and the importance of each impact on the community and resources.
The first planned public workshop to solicit community input was postponed due to COVID-19.
5.g. Clean Power Alliance (CPA) CPA is a locally controlled electricity provider in Southern California offering clean renewable energy at competitive rates. In May 2018, Malibu residents and businesses chose the percentage of clean energy to receive. In October 2019, the Council approved the selection of the 100% Tier Option for CPA customers within the City, effective October 2020. Customers can opt out at any time and return to SoCal Edison or choose a lower tier of green energy.
5.h. Environmental Programs This program is responsible for mandated clean water and solid waste compliance and reporting. Additionally, City staff oversees programs, events, and local regulations, including locking dumpster lids, plastic bans, compliance with the Dark Sky Ordinance, and other environmental work plan items.
5.i. FEMA Floodplain Maps In December 2011, FEMA began the process of revising the flood maps along the California coastline based upon new data and coastal engineering analysis, including modifications to base flood elevations. The City submitted an appeal to FEMA’s proposed revisions to the flood maps, and subsequently a Letter of Map Revision (LOMR).
City staff and its consultants will be coordinating with FEMA on the City’s appeal and LOMR.
5.j. Pesticide LCPA In December 2019, Council adopted the Pesticide LCPA, which was then submitted to CCC. Staff has responded to CCC information requests. The CCC had scheduled a hearing on the LCPA in March 2021. However, in coordination with Poison Free Malibu, the City requested a continuance until May 2021 to allow for additional time to evaluate and provide feedback on CCC staff’s suggested modifications. On May 13, 2021, the CCC held a hearing and approved the City’s LCPA with modifications. Staff will present the CCC’s modifications to the Council in June 2021. In Fiscal Year 2021-2022, it is anticipated that the LCPA will be certified, and staff will need to present an ordinance to the City Council to implement and enforce the certified LCPA along with a staffing work plan to carry out the program.
5.k. Dumpster Lid Ordinance Implementation and
Enforcement
In Fiscal Year 2019-2020, staff worked with City partners to draft an ordinance to require locking lids on commercial solid waste, organic waste, and recycling bins, which was adopted by Council in March 2020. In 2020- 21, staff developed outreach and began conducting quarterly inspections to assist businesses with compliance.
Starting February 2021, Code Enforcement staff ensures that businesses are compliant.
5.l. Dark Sky Ordinance Implementation Added by the City Council at the mid-year budget review on January 24, 2022.
A-5
FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
6. 6.a. City Council, Commissions and Committees All departments and staff participate in the preparation of agendas, staff reports and presentations for the City Council, City Commissions, Environmental Review Board, Committees and Subcommittees. Media staff, administrative staff and the City Clerk’s office are responsible for the technical hosting of meetings and preparation of minutes.
6.b. Public Records Requests and Subpoenas All departments and staff participate in responding to public records requests and subpoenas by searching both digital and paper documents retained by the City.
6.c. Budget Management As part of the City’s commitment to providing government transparency, user-friendly budget information is developed to help the community better understand the City’s finances. Quarterly budget reports will continue to be provided to the Council pursuant to the City’s policies. Staff will continue to monitor the State and local fiscal impacts of the COVID-19 pandemic and recommend adjustments, as necessary.
6.d. General Fund Reserves Pursuant to Council Policy No. 3, a minimum of 50% of the General Fund operating budget is to be maintained in the General Fund Undesignated Reserve. A 65% reserve is recommended to maintain the City’s high credit rating.
The reserves have been instrumental in helping the City weather the economic impacts of the Woolsey Fire and the COVID-19 pandemic.
6.e. Debt Service Management The City has issued debt over the past 10 years for the acquisition of Legacy Park, the acquisition and improvements of City Hall, the acquisition of Trancas Field, and the acquisition of three vacant parcels of land. A Debt Management Policy was approved in Fiscal Year 2017-2018 to provide policy guidance for existing and future debt issuances and to help the City maintain its AA+/AAA credit rating.
6.f.1. Finance Operations - Audit Management Finance staff is responsible for all City financial audits, including the interim and annual independent audit, audits of all outside funding sources, such as Metro, Air Quality Management District (AQMD), CDBG, Dial-A-Ride, Annual Street Report, Cities Financial Transaction Report, and the State Controller’s Report. Other mandated reports are also prepared by this department including California Joint Powers Insurance Authority (JPIA) filings, US Census Bureau reports and other reports as required for debt service. Finance staff also prepares the Annual Comprehensive Financial Report (ACFR) as mandated by law.
6.f.2. Finance Operations - Payroll Management Finance staff is responsible for the City’s biweekly payroll services, including preparation of quarterly and annual State and Federal tax filings, preparation of W-2 forms, management of employee benefit programs, and other mandated reporting requirements.
6.f.3. Finance Operations - Accounts Payable and Cash
Receipts
Accounts Payable functions include the processing of approximately 7,500 individual invoices annually, management of purchase orders, oversight and processing of approximately 1,000 alarm permits, preparation of warrant registers, and daily reconciliation of City accounts. Cash receipts functions involve the daily deposits of City revenues, including cash receipts from public counters, verification of receipt of funds, and regular bank reconciliations. Duties associated with billing and invoices include preparation of billings for commercial tenants, subpoena invoices, past due notices, oversight of all taxes, and late fee and penalties invoices. Short-term rentals (STR) and transient occupancy tax (TOT) tracking is also managed by Finance staff, including compliance with the MMC, calculation and billing of taxes due.
6.f.4. Finance Operations - Parking Citation Management 1) Finance staff serves as the liaison between the Los Angeles County Sheriff’s Department, Volunteers on Patrol (VOP) and the City’s citation processing service. Staff assists with citation receipts, appeals, and administrative hearings, and provides supplies and monitors equipment for the VOP and Sheriff’s Department.
6.g.1. Media Information Operations - Public Messaging The Media Team plans, creates and executes the City's public messaging about City actions, legislation, meeting, priorities and events, as well as emergency communications, including several types of emergency alerts.
6.g.2. Media Information Operations - Social Media and
Platforms
The Media Team creates messaging content and graphics for the City website, 13 social media platforms (Twitter, Facebook and Instagram), Nextdoor, the traffic and emergency phone hotline, radio public service announcements (PSA), and printed materials, such as flyers, posters, mailers, surveys and other materials.
6.g.3. Media Information Operations - Press Releases The Media Team manages media relations and crisis communications, including planning and executing press releases, and media events, coordinating media interviews, and providing briefings, talking points and speeches for City officials.
6.g.4. Media Information Operations - Emergency
Communication
As part of the City's Emergency Operations, the Media Team coordinates all public communications and media relations with partner agencies at County, State and federal levels during emergency incidents, such as natural disasters, terrorist incidents, and public health emergencies.
6.g.5. Media Information Operations - Alert System Media staff provide 24/7 coverage to ensure the community receives up-to-date traffic, weather, and emergency notifications.
6.h. Media Management Media staff provide technical video and audio support for all of the City’s public meetings, including City Council meetings, special meetings, town hall meetings and commission meetings.
6.i. Information Technology IT staff provide support for more than 180 computers and 50 servers, as well as supporting the City-issued cell phones, tablets, copiers and other office equipment. Each year, IT staff responds to over 900 service requests from City staff and elected officials.
6.j. Information Technology Strategic Plan
Implementation
The City conducted an assessment of its Information Technology (IT) Strategic Plan in FY 2019-2020 to better coordinate technology for City services and to streamline information access for the public. The consultant submitted the draft IT assessment, but the project prioritization workshop for staff was put on hold due to COVID19. The pandemic highlighted the critical need for additional online services. This project will be resumed in Fiscal Year 2021-2022.
FISCAL SUSTAINABILITY AND TRANSPARENCY
A-6
FISCAL YEAR 2022-2023
PROPOSED WORK PLAN
TITLE NARRATIVE
6.k. Records Management This project allows City staff to coordinate with its records storage facility to improve records maintenance and management. The main goals include minimizing offsite storage of records and files, streamlining current records management, digitizing records for the permitting software program, and transferring records to the document imaging program. The intent is to reduce costs and increase efficiencies as the City converts paper originals into a digital format.
6.l. City Website and Media Operations Media and Management staff oversee maintenance, improvements, and enhancements to the City’s website and the MalibuRebuilds.org webpage with input from other departments’ staff. Media staff work with other City staff to develop numerous brochures, advertisements, pamphlets, and mailers to promote and advertise various workshops, events, and services offered by the City. Other media information projects include enhancements to social media and an increase in the number of videos produced. Media staff form the core of the City’s EOC Communications team for all disasters.
6.m. City Clerk Operations The City Clerk’s office is responsible for compliance with requests made pursuant to the Public Records Act, recording documents, receiving and oversight of subpoenas, and monitoring of the Fair Political Practices Commission (FPPC) filings, and serves as the custodian of all City records.
6.n. Develop and Implement New GIS System Work under this program includes an assessment of the City’s GIS needs and purchasing updated GIS software.
6.o. Develop and Implement new Permitting Software
Program
The procurement and implementation of permitting software and other integrated programs would accelerate the transition to digital project submittal and review. This transition will not only speed up the permitting process but also prevent disruptions during emergencies such as wildfires, pandemics, and other natural disasters, which limit applicant access to City Hall and staff access to physical files and in-office resources. Permitting software would streamline concurrent reviews by different departments and provide improved transparency and ease of communication with the public. This project is eligible for funding under the American Rescue Plan Act. Staff will prepare a request for proposals to acquire and implement the software.
7. 7.a. Oversight of Library Set Aside Funds & Speaker Series The Malibu Library is owned and operated by the County of Los Angeles. The City and County work cooperatively to develop programming and improvements using Set Aside Funds for the Malibu community based on the MOU terms between the two agencies, which is in place until 2044 with two possible five-year extensions. In Fiscal Year 2018-2019, the City adopted the 2018 Malibu Library Needs Assessment to identify future projects and library programs. Due to the COVID-19 pandemic, the Malibu Library projects were not included in the City’s Approved Work Plan for Fiscal Year 2020-2021. The Council continues to fund the Malibu Library Speaker Series established in 2013 to feature events with professional speakers on a wide variety of topics, in addition to the Local Author Series, which highlights Malibu’s literary talent. Staff continues to work with the library to produce the program each year. Library Speaker Series events were cancelled in Fiscal Year 2020-2021 due to COVID-19.
When in-person gatherings are permitted, staff will prepare details on the Malibu Library Set Aside Funds for Fiscal Year 2021-2022 for Council review and approval.
7.b. Special Events The Community Services Department produces several events each year to engage the community, such as the Tiny Tot Olympics, Chumash Day, and the Halloween Carnival. In-person events were canceled in Fiscal Year 2020- 2021 due to COVID-19; however, the Department coordinated several virtual events and online activities, including the Virtual Student Art Exhibition and Polli-Power Family Gardening and Art Grab-and-Go Kits. Many of these events are expected to resume in Fiscal Year 2021-2022 once in-person gatherings are permitted.
Attendance at City special events in Fiscal Year 2021-2022 is expected to be lower than previous years due to State or County public health restrictions.
7.c. Arts Programs and Events Seasonal art exhibits are produced at City Hall featuring works by Malibu-affiliated artists. In Fiscal Year 2020- 2021, in-person exhibitions were cancelled; however, local artists were featured through an online art exhibition.
A virtual Arts in Education session took place in early 2021 in partnership with Malibu Elementary School featuring poetry and art with local professionals. Due to the program’s success, a student art exhibition was curated at the Michael Landon Center. The Community Services Department plans to curate outdoor art exhibitions in Fiscal Year 2021-2022, while following State and County public health guidelines, and will resume inperson art exhibitions at City Hall when in-person gatherings are permitted. Additionally, the Department will resume art programs, workshops, and events that were postponed or canceled in Fiscal Year 2020-2021.
7.d. Girls-Only Programming Staff coordinates and promotes several Girls Only sports programs. In Fiscal Year 2020-2021, the City offered free Girls Only clinics, following State and County COVID-19 public health guidelines. Due to COVID-19 restrictions, the City could not provide programs, such as Girls Only basketball, which had been offered in the past. In Fiscal Year 2021-2022, the City will resume expanded Girls Only programming once COVID-19 State and County restrictions are lifted to allow the sharing of equipment, indoor programming, and increased attendance.
ENGAGE THE COMMUNITY
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7.e. Senior Programs and Trips The Senior Center was closed during Fiscal Year 2020-2021 due to the COVID-19 pandemic. The City offered virtual programs, drive-thru events, virtual tech help, and wellness calls in Fiscal Year 2020-2021. Staff continued to provide the digital Senior Center Newsletter and worked with local organizations to offer seniors COVID-19 assistance, such as grocery shopping and errands.
The City’s Dial-A-Ride program continued offering low-cost transportation to grocery stores, medical appointments, and other essential locations throughout Fiscal Year 2020-2021. Additionally, the City offered Seniors free transportation to vaccination appointments, assisted seniors with finding vaccination appointments, and notified Seniors about a mobile vaccination site at Malibu City Hall.
In Fiscal Year 2021-2022, in-person programming is expected to resume following State and County COVID-19 public health guidelines. These programs include dance, yoga, poetry, autobiography writing, and art. Events and excursions will continue once gatherings are permitted, which may not be until the end of Fiscal Year 2021-2022.
7.f. Community Services Programs and Classes Limited programming for school-aged children resumed after cancellations occurred in late Fiscal Year 2019- 2020. Following the implementation of State and County COVID-19 restrictions, staff adapted by adjusting capacity limits and implementing new physical distancing, sanitizing, and online registration protocols. A variety of outdoor programs and day camps took place, including surf, soccer, basketball, tennis, theater, and cross county. Outdoor adult programming was also added in late Fiscal Year 2020-2021, including Pilates and yoga.
Early in the COVID-19 pandemic, the Community Services Department launched the Virtual Recreation Center on the City’s website, which included free activities, health and mental wellness programs, cultural events, and virtual tours. The City will continue to update the Virtual Recreation Center in Fiscal Year 2021-2022 until programs return to full capacity.
The Department expects to resume and expand educational and recreational program offerings for all ages following State and County public health guidelines. These programs include art, exercise, music, theater, athletics, seniors, aquatics, day camps, and social skill development.
7.g. Poet Laureate Programs and Events Since 2017, the Poet Laureate program has continued to expand and promote the literary arts in Malibu. Working through the Cultural Arts Commission and Malibu Poet Laureate Committee, the Council appoints the Malibu Poet Laureate position every two years. Various programs and events are coordinated under the Program, including writing workshops, open mic events, Arts in Education sessions, Pizza and Poetry, and Poetry Anthologies. In Fiscal Year 2020-2021, the City’s named its third Malibu Poet Laureate, John Strueloeff, to serve a one-year term. The appointment for the 2021-2023 Poet Laureate will take place in early Fiscal Year 2021-2022.
The Poet Laureate Committee will remain active by providing various additional workshops, coordinating the annual Poetry Anthology, and more. In-person programming will resume in Fiscal Year 2021-2022 once gatherings are permitted.
7.h. SMMUSD Master Use Agreement and Program
Partnerships
In Fiscal Year 2020-2021, Council approved a new two-year Master Use Agreement with Santa Monica-Malibu Unified School District (SMMUSD). The Agreement allows the City to utilize SMMUSD facilities for various programs, including partnership programs with local youth sports organizations, and the Boys and Girls Club of Malibu. The Community Services Department manages all usage under the Master Use Agreement, including scheduling of programs, maintaining facility use calendars, and communicating issues and concerns to SMMUSD personnel.
A significant component of the Master Use Agreement is the Malibu Community Pool, which is operated during after-school hours and on weekends throughout the year. City Aquatic Programs are coordinated seasonally, including the SeaWolves swim team, Masters swim, youth swim lessons, lap swim, and aqua aerobics. During Fiscal Year 2020-2021, swim programs took place throughout the year with limited capacity due to COVID-19 restrictions. The City plans to expand and increase capacity of all swim programs in Fiscal Year 2021-2022 while following State and County public health guidelines.
Several City sports programs are held at SMMUSD facilities throughout the year, including the youth basketball league, volleyball, tennis, cross county, soccer, and open gym basketball. Indoor sports programs and leagues did not take place in Fiscal Year 2020-2021 due to COVID-19 restrictions. The City plans to resume modified sports programs in Fiscal Year 2021-2022 to meet the community's needs.
Since 2017, the City has partnered with the Boys and Girls Club of Malibu to offer after-school enrichment programs for students in Kindergarten through fifth grade. In late Fiscal Year 2020-2021, Malibu Elementary School and Webster Elementary School resumed in-person learning, and the City resumed limited enrichment programs to students who attended each school. The City plans to resume full-capacity programming and monthly workshops for all Malibu students in Fiscal Year 2021-2022.
The City partners with Malibu youth sports organizations, such as American Youth Soccer Association (AYSO) and Malibu Little League (MLL), to allow the use of City and SMMUSD facilities at no cost to the organizations during their primary seasons. Annual agreements are executed with each organization, with staff coordinating facility calendars, addressing field maintenance requests, and maintaining updated League registration records. In Fiscal Year 2020-2021, the County allowed youth sports leagues to provide clinics and games for school-aged children.
Staff worked with the President of each organization to ensure compliance with County COVID-19 guidelines. The City anticipates full game schedules and increased registration for these organizations in Fiscal Year 2021-2022.
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7.i. Youth Commission Programs and Events Council appoints up to 25 local students in grades 7-12 to serve on the Harry Barovsky Memorial Youth Commission for a one-year term. The Commission coordinates programs and events that benefit Malibu youth and local non-profit organizations. Additionally, the Commission provides feedback to the City regarding youthspecific projects, such as the Permanent Skate Park and school district separation. In Fiscal Year 2021-2022, the Commission will coordinate community-based volunteer events, including beach cleanup days, donation drives, and a youth government summit. In-person programs and events, such as teen movie nights, health and wellness events, and career and college preparation workshops will resume as COVID-19 restrictions are lifted.
7.j. Facility, Parks, and Special Event Reservations The Community Services Department coordinates over 150 reservations annually for venues owned by the City, including Malibu Bluffs Park, the Michael Landon Center, City Hall, vacant properties, and parking lots. These reservations include large private events, road race events, such as the Malibu Triathlon and Malibu 5K and Half Marathon, church services, picnics areas, film shoots, and local service and youth sports organizations’ regular meetings serving more than 25,000 people. Due to the wide variety and large number of rentals, staff analyzes each request to determine the type of event, number of attendees, and any additional approvals needed by the City. Staff then collects fees, verifies insurance documents, provides day-of oversight for rentals, and works with the Planning Department and Malibu Film Office to ensure proper permits are submitted. In Fiscal Year 2020- 2021, there was a decrease in facility reservations due to State and County restrictions on in-person gatherings.
Staff anticipates facility reservations will resume at or near full capacity in Fiscal Year 2021-2022 as COVID-19 restrictions are lifted.
7.k.1. Community Services Operations - General Operations Community Services Department general operations include the management and oversight of 11 parks, facilities, and open spaces within the City, totaling more than 21,500 operating hours annually. In addition to nine full-time staff, the Department hires, trains, and manages over 40 part-time staff to serve in frontline roles throughout the City.
7.k.2. Community Services Operations - Agreements The Department administers approximately 30 agreements for various contractors and consultants, who perform a variety of maintenance and landscape services, teach programs, and provide consulting services for large projects.
8. 8.a. Tree Maintenance Program This project requires the identification of priority tree trimming maintenance in accordance with the citywide inventory so that the City’s urban forest is protected, the roadways are clear of potential hazards, and liability to the City is minimized. Staff continues to maintain the City’s urban forest in accordance with inventory recommendations. The City’s contractor completed the tree inventory program in Fiscal Year 2019-2020 and will continue to perform tree maintenance based upon the inventory program.
8.b. Routine Street Maintenance Program City crews maintain the City-owned streets on a regular and ongoing basis, including but not limited to filling potholes, replacing street signs, and other tasks as needed to keep the City safe and clean. The program also includes street sweeping on City-owned streets and parking lots, as well as along Pacific Coast Highway (PCH), and maintaining the City’s stormwater drainage facilities.
8.c. Maintenance, Weed Abatement, and Trail
Management of Parks, Open Space, and the Civic
Center
Staff coordinates and oversees regular maintenance, weed abatement, and trail management for 11 City-owned parks, open spaces, vacant properties, and the Civic Center area. This work is completed by staff and contractors for over 650 acres of park and open space and eight miles of trails. Additionally, Department staff coordinates with the Public Safety office, City contractors, and the Lost Hills Sheriff’s Station to complete the regular cleanup of homeless encampments and trash in City parks.
8.d.1. Public Works Department Operations - Permits The Public Works Department manages the issuance of encroachment permits, street vending permits, transportation permits and parking permits and performs inspections of these permits.
8.d.2. Public Works Department Operations - Traffic Signal Maintenance Program
Work under this program includes the maintenance and operation of the City’s traffic signals on Civic Center Way.
8.d.3. Public Works Department Operations - Assessment
District and Community Facilities District
Management
The Public Works Department manages the Broad Beach Road Assessment District (AD 2010-1), Carbon Beach Community Facilities District (CFD 2006-1) and the Civic Center Water Treatment Facility Phase 1 (AD 2015-1).
Tasks include managing consultants, placing special assessments on properties within each district, preparing various reports, administering the tax rolls annually, and issuing delinquency notices when necessary.
8.d.4. Public Works Department Operations - Outside Public Agencies and Utilities Coordination
The Public Works Department coordinates with other agencies and utility providers (e.g., Caltrans, Los Angeles County Waterworks District 29, Southern California Edison, etc.) on projects and programs affecting the City.
8.e. PCH at Trancas Canyon Road Right Turn Lane This project consists of installing a new westbound right turn lane on PCH at Trancas Canyon Road. Funding for this project will be provided through Measure R funds administered by LA Metro.
8.f. Cliffside Drive Underground Assessment District Homeowners on Cliffside Drive east of Fernhill Drive requested their existing utilities be placed underground.
Staff is working with the homeowners in the development of an assessment district to place the utilities underground. Initial funding to hire the required consultants was obtained by the homeowners.
8.g. Stormwater Treatment Facilities Program Work under this program includes the maintenance and operation of the City’s two stormwater treatment facilities: Civic Center Stormwater Treatment Facility and Paradise Cove Stormwater Treatment Facility. The program also includes two stormwater pump stations located on Cross Creek Road and at Malibu Lagoon. ESD staff continues coordinating with Los Angeles County for Measure W funds for stormwater treatment projects.
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8.h. Civic Center Water Treatment Facility (CCWTF)
Operations
The CCWTF is a centralized water treatment facility that treats and reuses wastewater flows from properties in the Malibu Civic Center area. The facility was completed and put into operation in October 2018. The facility can currently capture and treat up to 200,000 gallons of wastewater daily and convert the water for irrigation purposes. Staff oversees the ongoing operations and administration of this $60 million facility. The operation and maintenance of this facility is funded through rates assessed annually to properties being served by the facility.
8.i. Landslide Assessment District The City’s ongoing management of three landslide assessment districts (Malibu Road, Calle de Barco, and Big Rock Mesa) includes maintaining and operating the groundwater dewatering equipment and monitoring groundwater levels and water quality. Work under this program also includes placing special assessments on the properties that are receiving the benefit of the landslide assessment district.
8.j. 2021 Annual Street Resurfacing Program This project includes the design and construction management of the City’s annual street resurfacing project. The streets in this project are included in the City’s approved Pavement Management Plan. This project will also include the installation of speed humps on Birdview Avenue.
8.k. Michael Landon Center Roof and Air Conditioning
System Repairs
The roof at the Michael Landon Center is deteriorating, leaking, and in need of repairs, which will consist of the installation of new shingles and other underlying material. Additionally, one of the two commercial air conditioning systems is over 25 years old and in need of replacement.
8.l. PCH Signal Synchronization Project This project will install communication between the existing traffic signals on PCH, from Topanga Canyon Road to John Tyler Drive, and connect the signals back to the Caltrans Traffic Management Center, allowing Caltrans to control and operate the signals and the signal system remotely. The City acquired consultants and will be managing the design, the permit process with Caltrans, and the construction phase of the project. Funding for the design and construction of this project will be provided through Measure R funds administered by LA Metro.
8.m. Permanent Skate Park Design In February 2020, Council awarded the professional services agreement for the design of a 12,500 square-foot permanent skate park on the east portion of the Crummer/Case Property adjacent to Malibu Bluffs Park. Two virtual public design meetings and a community survey were completed in 2020 before the Preliminary Design and site amenities were recommended by the Parks and Recreation Commission for approval by the City Council.
The design will be reviewed by the Planning Commission before final approval by the Council in mid-2021. Once approved by the Council, Planning staff will process the CDP application and corresponding environmental documents before construction of the project begins.
8.n. Vehicle Impact Protection Devices MMC Section 17.48.070 requires vehicle impact protection devices to be installed for all parking spaces located adjacent to any outdoor pedestrian seating area. The Vehicle Protection Devices project consists of installing bollard-type devices at two locations within the City’s right-of-way and City-owned property: One is located on Cross Creek Road, directly in front of the Taverna Tony restaurant entrance (23410 Civic Center Way), and the other at the Malibu Coast Animal Hospital (23431 Pacific Coast Highway).
8.o. Civic Center Stormwater Diversion Structure This project consists of storm drain improvements in the Civic Center area to promote the flow and circulation of stormwater into Legacy Park. Staff will manage the design, permitting and construction for this project.
8.p. PCH Cross Walk Improvements at Big Rock Drive and
20326 PCH
This project was identified in the PCH Safety Study and includes the installation of overhead warning signs on PCH near 20356 PCH and Big Rock Drive. Funding will be provided through Los Angeles County Measure M funds administered by LA Metro. Staff will procure consultants to perform design and permitting work and will manage the construction phase of this project.
8.q. Legacy Park Paver Repair This project consists of the removal and repair of a large section of pavers on the north side of the Loop Walkway at Legacy Park. The pavers have become uneven and damaged in several areas, causing a potential safety hazard for park patrons.
8.r. Malibu Bluffs Park South Walkway Replacement This project will replace the existing sidewalk located on the south side of Malibu Bluffs Park. Staff has repaired or replaced several different sections of the sidewalk over the past several years, but a more in-depth repair and releveling of the subsurface is required.
8.s. Trancas Canyon Park Playground Resurfacing This project will remove and replace the upper layer of the current playground pour-in-place safety surfacing at Trancas Canyon Park. The surfacing was installed in 2011 during the construction of the park, and staff has coordinated regular maintenance and several minor repairs since installation. The surfacing is at the end of its 10- year life and is need of replacement.
8.t. Marie Canyon Green Streets This project was identified in the City’s Enhanced Watershed Management Plan (EWMP) and includes the installation of biofilters and other stormwater water quality devices to capture and treat stormwater. The project is intended to assist with MS4 Discharge Permit requirements. This project is currently in the design phase, and construction is anticipated to be completed in Fiscal Year 2021-2022.
8.u. Pacific Coast Highway Median Improvements The project will promote traffic safety by channelizing the highway, regulating turn movements and improving traffic operations. The project will rehabilitate the existing medians and shoulders, and will install new raised medians along PCH from Webb Way to Puerco Canyon Road. This project is currently in the design phase with construction anticipated to be completed in Fiscal Year 2021-2022.
8.v. Westward Beach Road Repairs This project consists of making pavement repairs in the existing beach side shoulder area. The beach side repairs shall not extend beyond 11 feet from the City's right of way. This project was initially funded using Metro Measure M Active Transportation funds. Due to the City Council's scope of work change, this fund will not be available for the project.
8.w. Bluffs Park Shade Structure This project consists of the installation of four single-post shade structures at Malibu Bluffs Park. Two of the shade structures will be located at the Michael Landon Center playground and the other two are located at the baseball field picnic area. The project will be funded through the City’s Proposition A Park Funds.
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8.x. PCH Median Improvements at Paradise Cove and
Zuma Beach
The project scope includes both the installation of new raised medians and improvements to existing raised medians along Pacific Coast Highway (PCH) at the following locations: 1) from the intersection of Latigo Canyon Road to the intersection of Kanan Dume Road; 2) the intersection of Paradise Cove Road; and 3) from the intersection of Busch Drive to the intersection of Trancas Canyon Road. This project was identified in the 2015 Pacific Coast Highway (PCH) Safety Study and will be funded by Los Angeles County Measure M administered by LA Metro.
8.y. Triangle Lot at the Intersection of Civic Center Way and Webb Way
In September 2018, the City purchased the Triangle Lot property with funding provided by Los Angeles County Measure R administered by LA Metro for the purpose of developing a shared use park and ride facility on the site. In order for the property to be developed as such, the City must adopt amendments to the LCP and MMC to allow parking as a standalone use at the location. On May 13, 2021, Council considered an ordinance to allow stand-alone surface parking lots in the Commercial General (CG), Community Commercial (CC), and Commercial Neighborhood (CN) zoning districts as a conditionally permitted commercial use citywide which would include the Triangle Lot. Council voted not to adopt the proposed amendments and directed staff to work with the Zoning Ordinance Revisions and Code Enforcement Subcommittee (ZORACES) to review the City’s funding agreement with LA Metro, specifically the shared-use park and ride requirements, to develop recommendations for the property going forward.
NEW WORK PLAN ITEMS
EV Permit Streamlining
2022/2023 Code Review and Adoption
Alternative Sleeping Location In March 2022, the Homelessness Task Force presented a recommendation to the City Council to pursue an Alternative Sleeping Location (ASL) outside of the City. Staff will be assisting the Homeless Task Force in implementing this direction.
Coast View Storm Drain Improvements This project consists of replacing the existing storm drain inlet structure at the cul-de-sac on Coast View Drive.
This project will improve the drainage on this street and will provide a safer storm drain inlet structure. 2022 Annual Street Maintenance This project includes the design and construction management of the annual street maintenance project. The City’s Pavement Management Plan identifies the streets to be resurface to maintain the City’s overall pavement condition index of 75. This project will include resurfacing Bunnie Ln., Cottontail Ln., Bailard Rd., Morning View Dr., Deerhead Rd., Busch Dr., Bonsall Dr., and Harvester Rd. It is anticipated that the project will be in construction during Fiscal Year 2022-2023.
PCH Intersection Improvements - Trancas Canyon
Right Turn Lane
This project consists of installing a new westbound right turn lane at PCH and Trancas Canyon Road. Funding for this project will be provided from LA County Measure R and be administered by LA County Metro Authority.
Funding agreement currently in process. The project design will occur in Fiscal Year 2022-2023.
PCH Cross Walk Improvements at Big Rock Drive and
20326 PCH
This project was identified in the 2015 PCH Safety Study and includes the installation of overhead warning signs and raised medians on PCH. New flashing warning beacons will be installed approximately 200 feet east and west of 20326 PCH (Moonshadow’s Restaurant). New raised medians, along with a pedestrian refuge area, are planned for this area. A new overhead flashing “signal ahead” beacon will be installed 400 feet east of the PCH and Big Rock Drive intersection. New raised medians will be constructed on PCH near the Big Rock Drive intersection. Funding for this project is provided by Measure M Transportation Funds. The project design will occur in Fiscal Year 2022-2023.
Kanan Dume Biofilter This project was identified in the City’s Enhanced Watershed Management Plan (EWMP). This project includes the installation of a biofilter on Kanan Dume Drive to capture and treat stormwater. The project is intended to assist with Municipal Separate Storm Sewer System (MS4) Discharge Permit requirements. The project design will occur in Fiscal Year 2022-2023.
Strom Drain Trash Screens Phase Two This project was identified in the City’s EWMP. This project includes the installation of trash screens at the City’s storm drain inlets to prevent debris from entering the storm drain system. The proposed trash screens comply with the Trash Total Maximum Daily Load (TMDL) requirements. Trash screens will be installed on City owned storm drain inlets on John Tyler Dr., Roca Chica Dr., and Piedra Chica Dr. The project design will occur in Fiscal Year 2022-2023.
City Traffic Signals Backup Power This project will include upgrading the backup power system to the City’s traffic signals at Civic Center Way/Webb Way, Civic Center Way/Winter Canyon Road, and Civic Center Way/Malibu Canyon Road. The project design will occur in Fiscal Year 2022-2023.
Malibu Canyon Road Traffic Study This project will consist of a traffic study on Malibu Canyon Road near Harbor Vista Drive and Potter Lane to determine if any feasible traffic safety improvements can be constructed at this location. Funding for this project will be from STPL funding administered by Metro. During Fiscal Year 2022-2023, staff will be finalizing the project funding from Metro and will begin the traffic study.
PCH Utility Undergrounding This project consists of undergrounding the existing overhead utilities on PCH from the easterly city limits to Trancas Canyon Road. This project will improve safety on PCH and will provide a more reliable power source for the traffic signals on PCH during SCE’s Power Safety Power Shutoff’s. During Fiscal Year 2022-2023, staff will be applying for project funding from the Federal Infrastructure Bill.
PCH at Las Flores and Rambla Pacifica Intersection
Improvements
This project was identified in the 2015 PCH Safety Study and includes making various safety improvements at the Las Flores Canyon Road and Rambla Pacifico Street Intersection. This project will be coordinated with other Caltrans projects planned for this intersection. Funding for this project could be provided through Metro Measure M Transportation funds. During Fiscal Year 2022-2023, staff will be working with Metro to initiate the funding approval and will begin the preliminary design in coordination with Caltrans.
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PCH Improvement from City Limits to Cross Creek
Road
This project includes reconfiguring the existing travel lanes on PCH from Cross Creek Road to the eastern City limits. The center median and travel lanes will be reduced to add additional room to accommodate wider bike lanes and where applicable, construct other improvements to promote an additional safety separation between vehicles and cyclists. During Fiscal Year 2022-2023, staff will be applying for project funding from the Federal Infrastructure Bill.
Pedestrian Signal at 22523 PCH This project consists of replacing the existing pedestrian flashing beacon with a new pedestrian traffic signal at 22523 PCH. Funding for this project could be provided through Metro Measure M Transportation funds. During Fiscal Year 2022-2023, staff will be working with Metro to initiate the funding and will begin the preliminary design.
City Hall Solar Project This project consists of the installation of a solar power system at City Hall. This project will also include electric vehicle charging stations. The project will serve to reduce the City’s overall electricity consumption and cost. This project was placed on hold for Fiscal Year 2019-2020 to accommodate other budget priorities resulting from the Woolsey Fire. In Fiscal Year 2022-2023, staff will be exploring the potential funding opportunities in the Federal Infrastructure Bill for this project.
Temporary Use Permit Zoning Text Amendment The City Council initiated an update to the CIty's TUP ordinance to address community events and series of events.
Impound Yard During the summer months, the Sheriff and the City tow illegally-parked vehicles that pose a hazard to public safety. Currently, the City's zoning ordinance only address tow yards and vehicle storage and not day-use impound lots. Staff is working with the Public Safety Commission and City Council on possible code amendments to address the City's needs.
Monitoring LA County Low-Impact Camping Local
Coastal Program Amendment
The County of Los Angeles is proposing a Local Coastal Plan amendment to allow low-impact camping in Environmental Sensitive Habitat. the amendment requires final approval by County Board of Supervisors followed by certification by the California Coastal Commission. In 2019, the City Council previously submitted a letter of opposition to the Board of Supervisors. Staff will monitor the progress of the LCP amendment.
Possible Annexing of City into Resource Conservation
District
During a hearing of the Local Agency Formation Commission (LAFCO) on March 9, 2022, LAFCO approved an action to include the City of Malibu in the Sphere of Influence boundary of the Resource Conservation District of the Santa Monica Mountains (RCDSMM). The RCDSMM is a Special District organized under the State Resources Code that promotes and provides conservation programs. The staff report indicated that while a significant portion of the Malibu Creek Watershed was within the RCDSMM's existing Sphere of Influence boundary, the City of Malibu was currently outside those boundaries. The RCDSMM Sphere of Influence currently includes the cities of Agoura Hills, Calabasas, Hidden Hills, and Westlake Village; and LA County unincorporated communities in the Malibu area and Topanga Canyon. For more information, see the LAFCO staff report (page 15). Now that the City is within the SOI, the next step would be the annexing of Malibu into the RCDSMM. City staff and RCDSMM staff will be working closely on any proposed annexation request.
Expansion of Outdoor Seating Zoning Text
Amendment
On June 8, 2020, the Council adopted Ordinance No. 465U allowing for temporary outdoor seating for restaurants during COVID-19 pandemic. Based on the success of outdoor seating, on January 11, 2022, the Council directed staff to explore options that would allow for the continued use of outdoor seating that had previously been approved.
Earth Friendly Management Program (EFMP)
Addendum to Initial Study
In June 2019, the City Council adopted the initial study for the EFMP. However, the City Council added facilities to the EFMP that were not included in the initial study. At the same meeting, the Council directed staff to prepare an addendum to included facilities not previously analyzed in the initial study.
Public Safety Operations - Emergency Operations
Center Maintenance
The City's Emergency Operations Center, located in the Multipurpose Room, need regular maintenance, including updating computer, printers and other equipment, as well as updating check lists and phone lists.
Public Safety Operations - Encampment Management In coordination with the Sheriff's Department and homeless outreach, staff regularly clears encampments on public and private property.
Public Safety Operations - Respond to Public Safety
Concerns
Staff regularly receives tips from the public regarding a variety of public safety concerns. Staff coordinates with the appropriate or department or agency to address the concern.
Temporary Halt of Primary View Determination
within the Woolsey Fire Affected Areas
As part of the City's response to the Woolsey Fire, on September 19, 2019, the City Council adopted Ordinance No. 450 to place a temporary halt on new Primary View Determinations within the Woolsey Fire burn area. As part of the Council's motion, the Council directed staff to return with a report on the impacts of Ordinance No. 450.
Human Resources Management - Class Comp Study Classification and compensation studies review internal equity (pay relationships between positions) and external competitiveness (pay relationships with labor market competitors). HR staff will conduct a comprehensive classification and compensation study.
Finance Operations - Fee Schedule Update The City derives its annual revenue from a number of sources, one type of which is user and regulatory fees. User and regulatory fees are intended to cover all or portion of the costs incurred by the City for providing fee-related servcies and activities that are not otherwise provided to those not paying the fee. The last time a study was conducted was June 2015. Finance staff will conduct a comprehensive fee study in order to update the fees.
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Adopted Amended Proposed
MANAGEMENT & ADMINISTRATIVE SERVICES
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Deputy City Manager 0.00 0.00 1.00
Public Safety Director 0.00 0.00 1.00
Public Safety Manager 1.00 1.00 0.00
Fire Safety Liaison 1.50 1.50 1.50
Public Safety Liaison 1.00 1.00 1.00
Public Safety Specialist 1.00 1.00 1.00
Assistant to the City Manager 1.00 1.00 0.00
Executive Assistant 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00
Deputy City Clerk 2.00 2.00 2.00
Human Resources Manager 1.00 1.00 1.00
Human Resources Analyst 0.00 1.00 1.00
Human Resources Technician 1.00 0.00 1.00
Media Information Officer 1.00 1.00 1.00
Media Analyst 1.00 1.00 1.00
Media Technician 1.00 1.00 1.00
Graphic Artist 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00
Grants Analyst 1.00 1.00 1.00
Accounting Technician 1.00 1.00 1.00
Sr. Accounting Clerk 0.00 0.00 1.00
Accounting Clerk 2.00 2.00 1.00
Information Systems Manager 1.00 1.00 1.00
Information Systems Analyst 0.00 0.00 1.00
Information Systems Technician 1.00 1.00 1.00
Sr. PW Maintenance Worker 1.00 1.00 1.00
Sr. Office Assistant 0.00 1.00 1.00
Office Assistant 1.00 0.00 0.00
Office Assistant/Receptionist 1.00 1.00 1.00
Total 27.50 27.50 29.50
ENVIRONMENTAL SUSTAINABILITY
ESD Director/Building Official 1.00 1.00 1.00
ESD Manager/Deputy Building Official 1.00 1.00 0.00
Senior Civil Engineer 0.00 0.00 1.00
Associate Civil Engineer 1.00 1.00 1.00
Supervising Inspector 0.00 0.00 1.00
Sr. Building Inspector 1.00 1.00 1.00
Building Inspector 2.00 3.00 2.00
Principal Permit Technician 0.00 0.00 1.00
Sr. Permit Services Technician 2.00 2.00 1.00
Permit Services Technician 1.00 2.00 2.00
Environmental Health Administrator 1.00 1.00 1.00
Wastewater Man. Program Specialist 1.00 1.00 1.00
Environmental Programs Manager 0.00 0.00 1.00
Senior Environmental Programs Coordinator 0.00 0.00 1.00 Environmental Program Coordinator 1.00 1.00 1.00
Environmental Sustainability Analyst 1.00 2.00 1.00
Administrative Analyst 1.00 1.00 0.00
Administrative Assistant 1.00 1.00 1.00
Office Assistant 2.00 2.00 2.00
Total 17.00 20.00 20.00
CITY OF MALIBU
AUTHORIZED PERSONNEL
PROPOSED FOR FY 2022-2023
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ATTACHMENT 3
2021-22 2021-22 2022-23
Adopted Amended Proposed
CITY OF MALIBU
AUTHORIZED PERSONNEL
PROPOSED FOR FY 2022-2023
PLANNING DEPARTMENT
Planning Director 1.00 1.00 1.00
Assistant Planning Director 1.00 1.00 1.00
Development and Operations Manager 0.00 0.00 1.00
Principal Planner 1.00 1.00 1.00
Senior Planner 0.00 0.00 2.00
Associate Planner 4.00 4.00 3.00
Assistant Planner 3.00 3.00 4.00
Planning Technician 4.00 4.00 4.00
Code Enforcement Manager 1.00 1.00 1.00
Senior Code Enforcement Officer 0.00 0.00 1.00
Code Enforcement Officer 3.00 3.00 2.00
Senior Administrative Analyst 1.00 1.00 0.00
Administrative Assistant 2.00 2.00 2.00
Senior Office Assistant 0.00 0.00 0.00
Office Assistant 2.00 2.00 2.00
Planning Intern (Two Half-time) 0.00 0.00 1.00
Total 23.00 23.00 26.00
PUBLIC WORKS
Public Works Director/City Engineer 1.00 1.00 1.00
Assistant Public Works Director/City Engineer 1.00 1.00 1.00 Public Works Superintendent 2.00 2.00 2.00
Senior Civil Engineer 1.00 1.00 1.00
Associate Civil Engineer 2.00 2.00 2.00
Assistant Civil Engineer 1.00 1.00 2.00
Public Works Inspector 1.00 1.00 1.00
Sr. Administrative Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Total 11.00 11.00 12.00
COMMUNITY SERVICES
Community Services Director 1.00 1.00 1.00
Community Services Deputy Director 1.00 1.00 1.00
Recreation Manager 0.00 1.00 1.00
Recreation Supervisor 2.00 1.00 1.00
Recreation Coordinator 3.00 3.00 3.00
Parks Supervisor 1.00 1.00 1.00
Senior Parks Maintenance Worker 0.00 0.00 1.00
Parks Maintenance Worker 1.00 1.00 0.00
Administrative Assistant 1.00 1.00 1.00
Pool Manager (Part-time) 0.85 0.85 0.85
Lifeguards (Part-time) 2.64 2.64 2.64
Recreation Assistants (Part-time) 7.67 7.67 7.67
Recreation Assistants - Skate Park (Part-time) 1.53 1.53 1.53 Media Assistant (Part-time) 0.08 0.08 0.08
Total 22.77 22.77 22.77
TOTAL EMPLOYEES 101.27 104.27 110.27
A-14
CITY COUNCIL
City Treasurer
City Attorney
Capital Projects
Engineering
Public Works
Street
Maintenance
Water Treatment
Facilities
Community Support
Malibu Arts
Parks Management
Recreation
Senior Services
Building Safety
Water Quality
Wastewater
Management
Environmental
Services
Code
Enforcement
Current Planning
Long Range
Planning
Administration
Human Resources
Media Operations
Finance/Accounting
Information Systems
City Hall Facility
Fiscal Year 2022-23 Proposed Organizational Chart
ADMINISTRATION PUBLIC WORKS COMMUNITY SERVICES ENVIRONMENTAL
SUSTAINABILITY PLANNING
City Commissions
City Committees
PUBLIC SAFETY
City Clerk
Passport Services
Records
Management
City Manager
CITY CLERK
Emergency
Services
LA County Fire
LA County Sheriff’s
Department
LA County Animal
Control
Volunteer Services
Homelessness
Services
Assistant City Manager
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A-16
CITY OF MALIBU
INFORMATION SYSTEMS ANALYST
Class Description
July 2022
FLSA: Non-exempt
DEFINITION
Under general supervision, performs systems analysis and administration. Plans, coordinates, and implements the activities, operations, and duties in support of the City's information systems and networking infrastructure; coordinates assigned activities with other departments and divisions, outside agencies, and the general public; provides complex professional staff assistance in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision by the Information Systems Manager. May exercise functional supervision over technical and clerical staff.
CLASS CHARACTERISTICS
This single-position class is responsible for systems analysis and administration. The incumbent in this position supports microcomputers in the client-server environment and combines skills in Database Administration, Mail Server Administration, Security Administration, and/or Network Administration. The classification handles research, design, setup, configuration, management, troubleshooting, and documentation of complex hardware, software, and infrastructure projects. Responsibilities include maintaining network firewalls, routers and switches, end-user client support of microcomputers, server-side network, e-mail, security, database, web/internet, and communications support. The Information Systems Analyst will provide technical support to City staff and City Council members and work with consultants as needed.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and make reasonable accommodations so that qualified employees can perform the job's essential functions.
• Assists in setting technical direction for the City's computer system architecture, server, network, e-mail, security of databases, and web hardware, software, and communications strategy.
• Provides user support for computer, network, e-mail, database, security, and web servers.
This may be in person, over the telephone, or by remote access in Help Desk format. This may include software, hardware, and communications products. • Assists users with software applications, e.g., Word documents, spreadsheets, electronic mail, graphics, and specialized functional software for City Department use and provides adequate training to all users.
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Information Systems Analyst