Agenda packet, first session — Malibu City Council, June 24, 2024 (part 4 of 7)

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• City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Project coordination and implementation procedures.
• Business letter writing and the standard format for reports and correspondence. • Records management principles and practices.
• Business arithmetic and basic statistical techniques. • Appropriate reception and telephone etiquette.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, and coordinate the work of assigned staff. • Effectively provide staff leadership and work direction. • Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests/interruptions.
• Analyze and resolve office administrative and procedural concerns and make process improvement changes to streamline procedures.
• Train staff in work procedures.
• Perform research and prepare reports and recommendations. • Establish and maintain a records management system.
• Maintain a variety of filing, recordkeeping and tracking systems. • Make accurate arithmetic and statistical calculations. • Take notes rapidly and accurately transcribe own notes. • Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTSL INFORMATION

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the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.

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CITY OF MALIBU

FINANCIAL ANALYST
Class Description
Established: August 2016
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under direction, performs a variety of professional accounting and financial analysis duties in support of activities and operations of the Finance Division; prepares a variety of financial, accounting, and analytical reports; prepares and reconciles financial and accounting transactions; assists in formulating policies and procedures related to financial and accounting activities; conducts a variety of special projects and studies; ensures compliance with applicable legal or regulatory requirements; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned supervisory or management personnel. May exercise functional supervision over technical staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of the City’s accounting and financial services programs. Positions at this level exercise judgment and initiative in their assigned tasks, receiving only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Performs a variety of financial analysis, including revenue and expenditure projections and forecasting, cash flow analysis, cost containment and distribution, and grant funds disbursement.
• Records, processes, and analyzes financial transactions, including reconciliations, general ledger account coding, and expenditure verification to ensure accounting accuracy. • Analyzes and implements automations and improvements to the City’s cash receipting and banking activities.
• Analyzes City’s revenues and prepares revenue-related accounting entries. • Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys, and prepares proposals, including financial policy and procedure requirements.
• Prepares consolidated monthly, quarterly, and annual financial statements; allocates administrative and overhead costs, fringe benefits, and other expenses. • Coordinates external revenue audits.
• Provides backup for all areas of cash management, revenues, investments, cashiering, and license and permits.
• Assists in the development of the City’s budget.

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• Analyzes financial performance against budgets and forecasts, identifying variances, and providing explanations for discrepancies.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports including income statements, balance sheets, and cash flow statements.
• Participates in utility billing rate changes; develops correspondence to distribute to customers explaining rate changes; performs computer queries of customer accounts for incorrect billing or missing accounts.
• Verifies, posts, and records a variety of financial transactions; prepares and maintains database, records, and a variety of periodic and special financial, accounting, and statistical reports.
• Reconciles transactions and data as directed; records changes, and resolves differences, maintains the accuracy of the accounting and financial records. • Performs complex and technical accounting work for cash control, accounts payable and receivable, and payroll.
• Serves as a liaison for the Finance Division with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Provides highly complex staff assistance to the Financial Controller; prepares and presents staff reports and other necessary correspondence.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies and/or general accounting procedures; and updates related files and departments on action items. • Assists with special projects as required.
• Provides oversight and backup for the City’s payroll function. • Monitors and provides back-up for Accounts Payable and Accounts Receivable functions. • Assists with cash management and investments.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a related field.

Experience:
and Three (3) years of increasingly responsible professional level accounting, financial planning, and/or budgeting work experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Principles, practices, and methods of financial and accounting transactions, processes, and controls.

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• Principles and practices of government accounting and standards, including reporting requirements, practices, and policies.
• Revenue, expenditure, and fund balance forecasting and budget development and administration.
• Research, quantitative analyses, mathematical and statistical calculations, and reporting methods, techniques, and procedures.
• Principles and practices of financial recordkeeping.
• Methods and techniques of effective technical report preparation and presentation. • Applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility.
• Records management principles and practices.
• Principles of business letter writing and basic report preparation. • Benefits administration and payroll reporting and payment requirements of various state and federal agencies and benefit providers.
• Principles and practices of auditing payroll documents. • Techniques for providing a high level of customer service, by dealing effectively with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Interpret, apply, and explain policies, procedures and regulations on City accounting, finance, budget, and payroll operations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to work performed.
• Review payroll and other financial documents for completeness and accuracy. • Maintain accurate and confidential records.
• Review, post, balance, reconcile, and maintain accurate financial records. • Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues and exercising sound independent judgment within procedural guidelines.
• Prepare complex accounting records and transactions.
• Compose correspondence and reports independently or from brief instructions. • Establish, maintain, and research records and data.
• Make accurate arithmetic, financial and statistical computations. • Prepare, maintain, and present accurate and organized statistical and narrative reports and records.
• Analyze and review financial data to develop forecasts and trends. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with employees and those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

FINANCIAL CONTROLLER
Class Description
Established: January 2024
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and manages the staff and operations of the Finance/Accounting Division including payroll, accounts payable, budget, general ledger, annual financial audit and preparation of the Annual Comprehensive Financial Report (ACFR); participates in the development of policies and strategies for division operations; performs professional accounting work to ensure regulatory compliance with governmental accounting standards; manages the effective use of department resources to improve organizational productivity and customer service; provides complex professional assistance to the Assistant City Manager in areas of expertise; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. Exercises direct supervision over professional, technical and administrative staff.

CLASS CHARACTERISTICS
This is a senior management classification responsible for overseeing the staff and operations and participating in the work of the Finance/Accounting Division. The incumbent is responsible for developing and implementing policies and procedures, including short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other City divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives.

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• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Plans, directs, coordinates, and reviews the work plan for the Finance/Accounting Division; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures.
• Participates in the development and administration of the department budget; forecasts additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments as necessary. • Manages and participates in all activities related to the City’s accounting function, including the accounting system, accounts payable, accounts receivable, payroll, processing and issuance of checks and warrants, and cash receipts.
• Maintains and reconciles a variety of ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records; prepares bank reconciliations; performs month-end, fiscal year-end, and calendar year-end accounting system processing.
• Prepares and analyzes a variety of complex financial reports, statements, and schedules; assists with the preparation of mid-year, year-end, and special reports. • Manages year-end closing and internal audits; collaborates with independent auditors on annual review of the City's financial records; implements corrective measures as necessary. • Participates in the preparation of the annual operating budget; provides financial forecasting and financial planning; tracks adopted budget revenues and expenditures. • Serves as a liaison for the division with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Provides highly complex staff assistance to the Assistant City Manager; develops and reviews staff reports related to finance and accounting activities and services; presents reports to the Administrative and Finance Subcommittee, City Council and other commissions, committees, and boards.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to finance and accounting programs, policies, and procedures, as appropriate.
• Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of municipal finance and accounting. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
Knowledge of:
• Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

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• Principles and practices of public agency finance, including general and governmental accounting, auditing, and reporting functions.
• Principles and practices of public agency budget development, administration, and accountability.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of the assigned area of responsibility. • Recent developments, current literature and sources of information related to municipal finance and accounting.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Plan, organize, administer, coordinate, review, evaluate, and personally participate in a comprehensive public agency financial management program. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Providing administrative, management, and professional leadership for the Finance/Accounting Division.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a related field.

Experience:

Six (6) years of increasingly responsible finance and accounting experience, including three (3) years in a supervisory or management capacity.

Licenses and Certifications:
• None required.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

FIRE SAFETY LIAISON
Class Description
Established: January 2019
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, performs a variety of professional and analytical duties in support of the City’s fire prevention and preparedness programs;; coordinates fire, emergency and public safety outreach, communication, preparation, and response activities; serves as liaison between the City’s Public Safety Program and local and county fire authorities and public safety personnel, , the general public, City staff, appointed boards and committees, and community organizations; develops, organizes and presents fire prevention and preparedness programs for the public, and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Safety Director. Exercises no direct supervision of staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the City’s fire prevention and safety program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Designs, organizes, and presents fire prevention, preparedness and evaluation programs for residences, neighborhood associations, local businesses, community groups, City departments, and the general public.
• Works cooperatively with schools, community groups, service groups, neighborhood associations, local business, City departments and outside governmental and regulatory agencies, including local fire agencies, to promote fire prevention and preparedness and coordinate emergency response efforts.
• Coordinates the City’s Community Emergency Response Teams (CERT) training and development.
• Conducts Home Ignition Zone Assessments for homeowners; observes areas of risk, including vegetation growth, and assists in developing plans to mitigate fire risk. • Works to enhance and expand the City’s Volunteers on Patrol (VOP) Program. • Assists with the Public Safety Program’s public communication activities including writing press releases, issuing alerts, preparing information for the media.

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• Responds to requests for information from the public and other sources; explains and interprets programs, policies and activities related to fire prevention and preparedness. • Coordinates brush clearance activities with the Los Angeles County Fire Department and residents.
• Serves as the City’s liaison to regional fire and emergency preparedness organizations, advisory committees, local, county, state and federal agencies and professional organizations.
• Assists City management and Public Safety Director during emergency incidents; liaisons with fire and safety command staff during incident.
• Represents the City in the community and with local organizations to review emergency preparedness for planned events and emergency situations. • Performs research on available grants; prepares applications and writes proposals to fund various fire safety and community preparedness-related activities; assists in the implementation of grant funded projects and programs.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of a bachelor’s degree with major coursework in fire management, forestry, public administration, or a related field.

Experience:

Five (5) years increasingly responsible work experience in fire prevention and preparedness education, outreach, and program administration, including experience conducting fire mitigation assessments.

License & Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Completion of within six (6) months of appointment, FEMA ICS 100 & 200 and IS 700 & 800.

Knowledge of:
• Principles, practices and procedures of emergency management, emergency response and public safety administration.
• Emergency and fire preparedness.
• Modern principles and practices of program development, research methods, administration, and evaluation.
• Functions of public agencies and public safety agencies. • Applicable federal, state, and local laws, codes and regulations including SEMS, incident command, and state and county emergency preparedness requirements. • Methods and techniques for report writing and presentations, contract negotiations, business correspondence and information distribution; research and reporting methods, techniques, and procedures.

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• Methods and techniques of developing and conducting training. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Best management practices in vegetation management and fuel hazard mitigation. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, and facilitate fire safety education, outreach and fire and emergency preparedness training.
• Assist with the planning and coordination of fire prevention and preparedness programs and services.
• Effectively representing the City’s Public Safety Program in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, legislative organizations, and community groups.
• Identify and respond to issues and concerns of City management, the City Council, outside agencies, professional groups, community groups, commissions, and committees. • Collect, interpret, and analyze data accurately.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

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When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work evenings, weekends, and holidays.

DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and will be asked to respond in the event of an emergency or natural disaster.

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CITY OF MALIBU

GRAPHIC ARTIST
Class Description
Established: January 2018
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, assists with the City’s media information office and provides a variety of graphic design services; develops, designs, and creates diverse graphic artwork including illustrations, tables, graphics, and maps; ensures accuracy and quality of final products; collaborates with staff to maintain effective graphic services; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of graphic design and visual communication efforts. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the graphic design work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Develops, designs, and creates diverse graphic artwork, including illustrations, tables, graphics, maps, charts, forms, web pages, presentations, publications, exhibits, and images, ensuring accuracy and adherence to project specifications. • Consults with City staff and clients to understand graphic art-related needs, assists in developing project and assigned work specifications, fostering effective collaboration and clear communication throughout the design process.
• Installs and customizes computer systems, develops, and maintains internet and intranet web pages, and creates web applications as needed.
• Develops and maintains city branding, including logo design, social media logos, and website design elements.
• Captures photographs to document city events and programs; provides finalized, edited images for publications, promotion, and archival purposes. • Assists in creative approaches, marketing strategies, and outreach methods for City programs, including digital, online, and social media communications. • Creates vector drawn city road maps, typography, and other graphics for special events or programs.
• Assists with production and printing of graphic materials, liaising with printers and outside agencies for publications and projects.

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• Edits and updates City information across various digital platforms, including government access channels, websites, social media, and displays.
• Prepares presentations, reports, and develops charts and graphs for effective communication of information.
• Converts media and graphic files to different formats for publications, websites, social media, and digital outlets.
• Provides technical assistance for media during City meetings and events as needed. • Stays abreast of emerging technologies and best practices in graphic design and related to assigned functions.
• Maintains files and documents, including online archiving of resources. • Establishes positive working relationships with individuals contacted during the course of work.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in graphic design, visual communication, or a related field.

Experience:

Three (3) years of increasingly responsible experience in graphic design or a related field.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Principles and practices of diverse commercial graphic techniques, materials, and instruments, encompassing traditional and digital methods. • Computer applications related to graphic design work and web design tools and technologies.
• Graphic products for specific applications, including processes of photochemical reproduction and map work.
• Typesetting specifications, including font selection, spacing, and alignment. • Printing practices, including prepress preparation, file formats, color management, and finishing techniques.
• Basic mathematical principles applied in graphic design, such as proportions, measurements, and spatial relationships.
• Record-keeping, archiving, and filing practices, encompassing both physical and electronic systems.
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Ability to:
• Prepare, produce, design, modify, and create a wide variety of graphic artwork. • Demonstrate creativity, technical proficiency, and attention to detail in visual design and production processes.

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• Perform mathematical calculations relevant to graphic design, including measurements, proportions, and spatial relationships.
• Maintain accurate records, archives, and files, both in physical and electronic formats. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

HUMAN RESOURCES ANALYST
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, performs complex and varied technical, professional, and confidential work required to administer human resources programs, including recruitment and selection, benefits administration, leave administration, risk management and workers’ compensation, training and development, and employee and labor relations; performs research and analysis; provides consulting services to City departments related to all aspects of human resources programs and activities; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Human Resources Manager. May exercise technical and functional direction over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of Human Resources programs. Positions at this level work on tasks that are varied and complex, requiring the use of considerable discretion and independent judgment in performing assigned work, or ensuring the efficient and effective functioning of an assigned program or operational area. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Coordinates and implements recruitment processes for City departments; confers with departments to identify departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens applications and identifies qualified applicants. • Develops examination plans; validates test instruments; organizes/administers written, performance, and oral examinations; compiles test scores and prepares eligibility list and candidate information; coordinates and/or conducts interviews, extends job offers, and ensures adherence to applicable human resources policies. • Monitors leave of absence programs ensuring legal compliance; reviews and analyzes family and medical leave applications; makes recommendations and develops employer response; interprets human resources policies and procedures with regards to benefits and paid and unpaid time-off options for employees; educates employees and managers on policy and legal compliance regarding leaves of absence.

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• Administers the City’s employee benefits programs; acts as liaison to various third-party benefits administrators and health carriers; conducts agency-wide open enrollment for benefits; prepares open enrollment benefit materials and literature. • Develops and participates in employee relations activities; reviews performance evaluations for consistency and makes recommendations; works closely with management on issues that require resolution or contract clarification.
• Coordinates employee training activities, including identifying training needs, arranging for training presenters, and working with trainers to ensure City needs and expectations are addressed; secures training sites, develops memos, flyers, emails, and voicemails, and provides visual aids and other materials as necessary.
• Conducts salary studies and researches salary and benefit information; recommends salary ranges for new classifications based on market compensation data and/or internal alignment. • Participates in developing risk management strategies and protocols to mitigate identified risks.
• Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints.
• Conducts new employee orientations, including distributing and explaining policies, procedures, and benefits information.
• Conducts various organizational and operational studies, investigations, and special projects; recommends modifications to assigned programs, policies, and procedures. • Maintains and troubleshoots the Human Resources Information System (HRIS) database; prepares and maintains employment files in accordance with state and federal requirements. • Analyzes the effect of new laws or administrative regulations on Human Resources programs; recommends policies and procedures for implementation.
• Prepares memorandums, letters, summaries, and reports; responds to written correspondence; provides technical assistance; researches and analyzes related regulations; participates in development and implementation of program policies, procedure manuals, and guidelines.
• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, and serving on various task forces and committees.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs other related duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources management, business or public administration, or a related field.

Experience:

Two (2) years of increasingly responsible professional human resources experience.

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Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles, practices, and techniques of human resources management and administration in a public agency setting, including the interpretation of relevant laws, regulations, policies, and procedures.
• Research and reporting methods, data collection, and sampling techniques. • Business letter writing and the standard format for reports and correspondence. • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
• Principles and procedures of record keeping, document processing, and filing systems. • Business math and basic statistical techniques.
• Applicable federal, state, and local laws, codes, and ordinances relevant to the areas of responsibility.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to the work performed.

Ability to:
• Perform a variety of professional human resources duties involving administering employee benefits, staffing, recruitment and selection, training and development, classification and compensation, investigations, and employee relations functions. • Conduct research projects on a variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Perform diverse recruitment and selection tasks and ensure compliance with mandated regulations.
• Analyze jobs and salaries and prepare sound classification and compensation recommendations.
• Accurately explain employee benefit and retiree programs. • Prepare effective reports, presentations, and outreach materials including recruitment and training materials, staff reports, and a variety of correspondence. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Maintain accurate files and records.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; drive between various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

HUMAN RESOURCES MANAGER
Class Description
Created: August 2016
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations for the City’s human resources activities including recruitment and selection, compensation and benefits, employee relations and performance management, workers’ compensation, training, risk management, legal compliance, and leaves of absence; supervises assigned staff; manages the effective use of resources to improve organizational productivity and customer service; conducts research and analysis; provides complex and responsible support to the Assistant City Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. Exercises general and direct supervision over professional, technical, and clerical staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Human Resources division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, manages, and oversees the daily functions, operations, and activities of the Human Resources division; manages and administers recruitment and selection, benefits administration, employee relations and performance management, classification and compensation, workers’ compensation, training, and leaves of absence. • Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. • Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.

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• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Manages the City’s recruitment, selection, and retention activities; identifies staffing goals to meet current and future employment needs including developing staffing plans and recruitment and assessment selection strategies and processes; manages background checks, pre-employment exams, and related recruitment processes. • Oversees and administers a comprehensive benefits program, including health and welfare benefits; recommends changes in coverage, benefits levels, and vendors; manages annual open enrollment activities; oversees new hire orientations. • Collaborates with supervisory and management staff on employee relations matters, including employee performance and discipline; participates in or oversees investigations of misconduct and related issues.
• Provides risk management program oversight, including both liability and workers’ compensation programs.
• Manages the City’s classification, compensation, and performance evaluation programs; supervises data collection and analysis; assists in the development of salary recommendations which are consistent with City compensation policies. • Maintains, updates, and provides guidance to employees and management regarding the interpretation of the City’s personnel rules, practices and procedures, and the correct application of City policies, and ensures that all personnel policies and procedures are in compliance with state and federal law and Equal Opportunity guidelines; ensures employee complaints are investigated.
• Manages employee training and certification programs, as recommended by the City’s risk management pool administrators, the California Joint Powers Insurance Authority (CJPIA); updates property, vehicle, and insurance schedules as determined by CJPIA; assists with the City’s underwriting needs.
• Manages the accuracy of employee information in human resources Information System including benefits enrollments and payroll data.
• Supervises or conducts fact-finding and complaint investigations; prepares report of findings; makes recommendations and assists department with resulting personnel actions. • Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. • Monitors changes in employment law and regulations that may impact City practices or Human Resources operations; implements policy and procedural changes. • Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals, negotiations contracts, and recommends award.
• Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in human resources and its related programs; research emerging products and enhancements and their applicability to City needs.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. • Directs the establishment and maintenance of working and official files. • Ensues staff observe and comply with the City’s safety standards. • Performs other duties as assigned.

QUALIFICATIONS
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Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in human resource management, risk management, public administration, business administration, or a related field.

Experience:

Five (5) years of increasingly responsible human resources experience, including two (2) years in a supervisory or lead capacity.

License and Certificates:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Services and operations of a comprehensive human resources program, including recruitment and selection, classification and compensation, employee relations, benefits administration, equal employment opportunity, and employment law compliance. • Principles, practices, and techniques of payroll, accounting and related State and Federal laws.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Risk management principles and practices.
• Applicable federal, state, and local laws, ordinances, and regulations as well as industry standards and best practices in the management of a comprehensive human resources program. City and mandated safety rules, regulations, and protocols. • Principles and practices of public sector budget development and administration. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, oversee, and manage the Human Resources division staff and operations. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

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• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Evaluate and develop improvements in operations, procedures, policies, or methods. • Interpret, apply, and explain complex laws, codes, regulations, and ordinances. • Effectively represent the department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Understand and apply fundamental principles, policies, and procedures of payroll and accounting.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Maintaining accurate files and records.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various City sites, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although the job may involve some field inspection work requiring walking at inspection site areas to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push, and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER
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In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.

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CITY OF MALIBU

INFORMATION SYSTEMS ANALYST
Class Description
Established: July 2022
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general supervision, provides professional technical and analytical support for the City’s network infrastructure, software applications, servers and security; resolves complex user issues; monitors system performance and ensures performance and reliability standards are met; performs specialized duties in support of technology implementation and administration; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Information Systems Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing professional technical and analytical duties in support of City-wide information systems. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Provides technical and analytical support for assigned technology programs in diverse capacities ranging from complex user support to technology system implementation and administration.
• Identifies system deficiencies or additional resource requirements; develops and implements modified or enhanced systems to increase their efficiency, reliability, and availability; implements, tests, and evaluates the effectiveness of solutions. • Provides user support for complex user issues in person, over the telephone, or by remote access in Help Desk format; coordinates the disposition and resolution of incidents; troubleshoots and determines corrective action; provides status updates to clients and colleagues on technology problem resolution.
• Participates in disaster recovery planning; assists in developing and implementing backup policies and procedures; performs system back-ups; executes recovery procedures as needed.
• Provides analysis, diagnosis, maintenance, and troubleshooting of the City’s communications infrastructure including telephones, cellular devices, modems, and hotspots; maintains associated servers and security.
• Performs software application research, development, conversion, and installation projects; reviews, analyzes, streamlines, and documents business processes and relates them to Resolution No. 24-33

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application software; prepares recommendations for procedural and operational modifications to optimize internal and customer workflows. • Prepares user documentation, including flow charts, standard operating procedures, user guides and training materials; trains and instructs users on the use and operation of various telecommunications and computer systems hardware and software; maintains an electronic documentation library of user procedures manuals, technical references, training manuals. • Maintains logs, charts, diagrams, and testing data for City's data, voice, and video network. • Attends and participates in professional group meetings; stays abreast of new trends, innovations, equipment, and languages used in computer systems and information technology.
• Consults with management and staff for system needs, design, and operation; provides recommendations based upon research and analysis on existing and emerging technology, tools, and methodologies to enhance processes and/or workflow. • Provides emergency response to reduce downtime, correct errors, monitor vendor activity, off-hours scheduled maintenance and system failures or on as-needed basis. • Provides support consistent with IEEE 802.16 standards. • Acts as backup to the Information Systems Technician. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in computer science, information technology, business administration, or a related field.

Experience:

Four (4) years of systems analysis, network management, or related experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Applications and functions of computer hardware, software, peripherals, and networking concepts.
• Methods and techniques of evaluating business need requirements to provide technology solutions.
• Principles, methods, and techniques used in designing, developing, testing, and implementing information technology applications.
• Methods and techniques of eliciting information and performing diagnostic procedures on technology systems.
• Principles, practices, methods, and techniques of troubleshooting, diagnosing, and resolving hardware and software, and network/telecommunication system issues. • Principles and practices of project management, identifying technology needs and issues, researching, and evaluating technology, applications, and the most effective courses of action, and implementing solutions.
• Methods and techniques of training non-technical staff in the use of technology utilized by the Resolution No. 24-33

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City.
• SAN/NAS technologies and disaster recovery systems.
• Operational characteristics, services, and activities of Information Systems. • Microsoft desktop and server operating systems, VMware, Office, and related technologies. • Network and telecommunication systems, protocols, capabilities, operations, and applications. • Systems security protocol, policies, and procedures.
• Server administration, scripting, and communication protocols; including Internet communication and e-mail protocols.
• Spam filtering and web filtering technology.
• Recordkeeping principles and procedures.
• Research techniques, methods, and procedures.
• Occupational hazards and standard safety practices necessary in computer operations. • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
• Applicable federal, state, and local laws, codes, and regulations relevant to the assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Implement comprehensive computer and telecommunications operations-related projects and training programs.
• Perform backup and use disaster recovery systems.
• Operate, install, maintain, configure, and troubleshoot a variety of technical computer equipment and peripherals.
• Support network functions such as e-mail, file and print services, routers, firewalls, client/server software and Internet.
• Troubleshoot complex computer, network, e-mail, security, database, web software, hardware, and communications problems.
• Understand, interpret, and explain systems solutions to users; research technical materials to provide solutions to problems.
• Design, install, configure, and test physical and virtual hardware and software applications and programs.
• Develop and maintain technical operating instructions and documentation; train users on software applications and hardware usage.
• Respond to and effectively prioritize a high volume of phone calls and other requests for service. • Prepare clear and concise reports, documentation, and other written materials. • Evaluate alternatives and make judgments within established policy and procedural guidelines. • Maintain a variety of filing, recordkeeping, and tracking systems. • Using tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Effectively use computer systems, software applications, and modern business equipment to Resolution No. 24-33

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perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a production/office setting and use standard office and cable television equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry office and production materials, cable, telecommunications and other equipment, reports and records that typically weigh less than 50 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. May work out-of-doors in all weather conditions to direct the operation of telecasts and operate equipment. May travel to sites outside of the City. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

INFORMATION SYSTEMS MANAGER
Class Description
Established: August 2016
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and manages the staff and operations for the City’s information technology programs and services including user support, networking, applications, telecommunications, and systems administration; performs a variety of complex administrative and technical functions relative to information technology services; provides leadership, professional assistance and guidance in developing citywide departmental management information polices, plans, systems and computer applications; coordinates assigned activities with other divisions, departments and outside locations; provides highly responsible and complex administrative support to the Assistant City Manager and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. Exercises general and direct supervision over professional and technical staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Information Systems division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.

Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

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• Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops, implements, and manages a City Strategic Information Systems Plan including review, evaluation and maintenance coordination and controls; identifies the City’s short and long-range technology needs; plans and implements short-term or annual goals, objectives, strategies, projects, or programs to ensure efficient organization and competition of work. • Designs, develops, administers, and monitors wireless networks Wi-Fi for private and public use; provides support consistent with IEEE 802.16 standards. • Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; consults with departments and conducts comprehensive research, detail design, programing processes and systems implementation requirements; provides staff support to commissions, committees, and task forces as necessary.
• Works with vendor representatives to identify and correct causes of hardware and software malfunctions and to perform enhancements.
• Provides training programs for city employees on computer applications including software, hardware, peripherals, and network.
• Provides staff assistance to the Assistant City Manager; prepares and presents reports and other necessary correspondence.
• Maintains and compiles an electronic documentation library of user procedures manuals, technical references, training manuals, handbooks, and guides; maintains logs, charts, diagrams and testing data for City’s data, voice, and video network. • Develops justifications and recommendations for acquisition of computer hardware and software; prepares specifications for bid documents and evaluates proposals; reviews and evaluates contracts and proposals.
• Conducts a variety of organizational and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in information technology and its related programs; research emerging products and enhancements and their applicability to City needs. • Provides emergency response to reduce downtime, correct errors, monitor vendor activity, off-hours scheduled maintenance and system failures on an as-needed basis. • Ensues staff observe and comply with the City’s safety standards. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to graduation from an accredited four-year college or university with major coursework in computer science, information technology, business administration, or a related field,
Experience:

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Five (5) years of increasingly responsible information technology management, systems analysis, network management, or related work experience, including two (2) years of supervisory or lead experience.

License and Certificates:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Modern and complex principles and practices of computer systems management, analysis, design, programming, and maintenance.
• Virtualization as part of cloud computing and ability to share computing resources, software or data as a service and on-demand through the Internet. • Backup systems, disaster recovery, and data storage integrity. • Design, operations, properties, and capabilities of network environments including wired and wireless networks.
• Various software packages including word processing, spreadsheet, data processing, graphics and desktop publishing applications and programs. • Principles of telecommunications including basic telephone wiring and telephone configurations, database, data communication, PBX, and operation systems. • Business process automation and financial computer systems. • Computer programming languages and basic programming concepts. • Network and web application security principles and practices. • Applicable Federal, State, and local laws, codes, and regulations. • Principles and procedures of record keeping and reporting. • Research techniques, methods, and procedures.
• Project management principles and practices.
• City and mandated safety rules, regulations, and protocols. • Principles and practices of public sector budget development and administration. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, oversee, and manage the Information Systems division staff and operations.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

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• Evaluate and develop improvements in operations, procedures, policies, or methods. • Organize, manage, and implement comprehensive management information programs and services.
• Implement and develop network security plans and policies, firewalls, and access rules for sensitive information, authentication, security certificates, and encryption. • Perform difficult telecommunications and computer information system operation, installation, repair, and maintenance work.
• Apply logical thinking to solve problems or accomplish tasks. • Traini individuals or groups in using computer system hardware and software in an easyto-understand manner. • Accurately evaluate and prioritize hardware and software requests. • Research, develop and recommend cost-effective technical system improvements. • Prepare clear and concise reports.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

INFORMATION SYSTEMS TECHNICIAN
Class Description
Established: November 2016
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general supervision, performs technical support offering guidance and assistance to endusers; manages the help desk ticketing system and resolves a wide range of technical issues; assists with the City’s media production and telecommunication services; conducts maintenance and repairs for various computer systems; monitors city-wide application systems and network infrastructure; assists with special projects; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Information Systems Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing technical duties in support of the Information Systems division. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Responds promptly to incoming help desk requests from end users via phone, email, or ticketing system; effectively troubleshoots hardware, software, and network-related issues to minimize downtime.
• Resets passwords and manages account access, ensuring adherence to security protocols. • Installs, configures, and upgrades desktop computers, servers, and associated hardware and software across diverse platforms; performs testing on specialized applications and security devices.
• Processes service-related information in the automated work management system; maintains accurate records and files; documents progress and procedures performed; generates periodic systems reports.
• Sets up and relocates workstations, kiosks, and computer-related equipment; installs and troubleshoots voice connections, cabling, and instruments; certifies each installed connection. • Performs basic hardware maintenance and repairs, including component replacements and peripheral installations.
• Provides remote technical support to off-site staff members, addressing network connectivity and software access issues.

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• Identifies and escalates faults, performance issues, and security concerns in application systems and network infrastructure to the appropriate team for resolution; makes recommendations for resolution when appropriate.
• Updates and maintains the City’s website; implements, monitors, and maintains web services for City departments including online payment systems, electronic signatures, virtual meeting archives and geographic information systems.
• Maintains detailed documentation of support activities, including issue resolution steps and troubleshooting guides, to facilitate efficient problem-solving. • Assists in production of video broadcasting; installs, sets-up, and troubleshoots audio-visual equipment and broadcast network; operates a variety of media and audio-visual equipment including cameras and microphones; makes recommendations for audio-visual equipment purchases.
• Oversees the setup, operation, and shut down of virtual/hybrid public meeting systems. • Offers end-users training and guidance on technology best practices, new technologies, recording and supporting public meetings, and applications to enhance technical proficiency. • Participates in Information Technology (IT) projects by providing technical support, contributing to project planning, and ensuring successful implementation or completion. • Maintains accurate records of IT assets, including computers, peripherals, and software licenses; updates inventory lists and performs periodic audits to the inventory database. • Enforces IT operational policies and procedures to maintain a secure and compliant environment.
• Stays informed about current trends and developments in computer software programs and networking systems across various hardware operating systems. • Attends and actively participates in staff meetings and relevant meetings as requested. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade supplemented by specialized training in Computer Science, Information Technology, or a related field.

Experience:

Two (2) years of technical support, help desk assistance, or end user support.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Applications and functions of computer hardware, software, peripherals, and networking concepts.
• Basic maintenance and troubleshooting of Windows operating systems and LAN/WAN routers.
• Computer and peripheral equipment maintenance methods and procedures. • Active directory and user account management.
• Help desk ticketing systems and remote support tools.

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• Occupational hazards and standard safety practices necessary in the area of computer operations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
• Audio-visual equipment and systems including equipment used in video broadcasting. • Record-keeping principles and procedures.
• Applicable federal, state, and local laws, codes, and regulations relevant to the assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Analyze and troubleshoot computer system and telecommunications hardware and software and utilize appropriate resources to solve problems. • Establish and maintain a computer maintenance schedule. • Train users in the application and use of computer hardware and software. • Diagnose system software problems.
• Learn to use new and existing software and hardware.
• Install and operate a variety of audio video equipment including cables, microphones, tripods, and lights.
• Prepare clear and concise reports, correspondence, and other written materials. • Maintain accurate files and records.
• Demonstrate sensitivity, awareness, and appreciation of the diversity of the community. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

SUPPLEMENTAL INFORMATION

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry office and production materials, cable, telecommunications and other equipment, reports and records that typically weigh less than 50 pounds.

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ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. May work out-of-doors in all weather conditions to direct the operation of telecasts and operate equipment. May travel to sites outside of the City. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

MAINTENANCE TECHNICIAN - PARKS
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under direct or general supervision, oversees and participates in activities related to the construction, modification, maintenance and repair of City parks and recreational facilities; inspects facilities and makes recommendations regarding improvements; monitors contractor work and overall performance; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives direct or general supervision by the Parks and Recreation Director and/or other supervisor. May exercise technical direction and oversight over contracted staff.

CLASS CHARACTERISTICS
Performs a wide variety of work to ensure that the public parks and recreational facilities are maintained in a safe and effective working condition. Responsibilities include performing work in all operational and maintenance areas, depending upon the immediate needs of the City; and ensuring the health and safety of the public and City employees by seeing to the timely repair and maintenance of all assigned City-owned facilities. This class is alternately staffed with Senior Parks Maintenance Worker and incumbents may advance to the higher-level class after gaining the knowledge, skills and experience that meet the qualifications for and demonstrating the ability to perform the work of the higher-level class.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Performs specialized, technical, and complex maintenance work on assigned City parks and recreational facilities; operates a variety of hand power tools, trucks, and landscape maintenance equipment.
• Performs maintenance and repair on all City parks, sports fields, and contracted fields of the Santa Monica-Malibu Unified School District; performs aeration and fertilization thereof; cleans and maintains school tennis courts; seed patches sports fields after heavy use to repair lawns, grass areas and related landscapes; arranges brush removal and weed abatement. • Maintains and repairs landscape irrigation systems; performs tests to ensure the proper operation of such systems; repairs valves, pipes, sprinkler heads, couplings, and similar parts. • Patrols through assigned parks and recreation facilities to check for and report any major damages, vandalism, graffiti, etc.; cleans up and paints over graffiti and other damage.

Attachment 4
• Performs basic maintenance and ensures cleanliness of public restrooms; opens and closes facilities; restocks restrooms with necessary sanitary products; performs minor plumbing and carpentry in and around facilities.
• Assists with preparation for public events, sports events, meetings, and gatherings; moves furniture, sports equipment, assists with seating arrangements; assists with clean-up after each event.
• Operates specialized equipment such as sweepers, mowers, blowers, small tractors, graders, aerators, and related equipment.
• Inspects and performs service, minor maintenance and repair on a variety of hand and power tools, vehicles, and equipment.
• Estimates supplies and materials required to perform work; confers with the Parks and Recreation Director regarding field contingencies and problems and ensures that needed work is completed.
• May coordinate work of contractors for the best utilization of available staff and resources; examines work areas to review work in progress and resolves work problems; inspects work upon completion.
• Ensures that contractors provide a high degree of service to both internal and external customers that supports achieving the department and the City’s mission, objectives, and values.
• Trains contract staff in work procedures; ensures that safety equipment is worn and that precautions are followed.
• Acts as caretaker for the City’s Charmlee Park; ensures public safety; assists visitors and hikers with directions; enforces park’s rules and regulations, such as opening and closing, and overnight permits; provides first-aid response and ensures proper agency response during emergencies.
• Contributes to the overall quality of the department’s service by reviewing and implementing procedures to meet City needs.
• Receives and resolves complaints from the public regarding assigned functional areas and contractor activities.
• Contacts residents and businesses to inform them of work to be performed. • Enforces safety regulations, practices and procedures related to the maintenance and cleaning of facilities.
• Reports the need for major contract repair or maintenance of facilities and equipment. • Maintains logs and records of work performed; prepares periodic and special reports related to functional area as required.
• May assist in establishing and implementing the annual budget for the assigned functional area, including grounds keeping, supplies, and preventive maintenance. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of High School. Supplemental college-level courses in public works, other trades, or a related field are highly desirable.

Experience:

Two (2) years of experience in the maintenance and repair of a variety or municipal parks and recreational facilities, including some basic contract administration experience.

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License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Maintenance principles, practices, tools and materials for construction, maintenance and repair of parks and recreational facilities. • Principles and practices of contract administration and supervision, including work planning, assignment, review, and the training of staff in work procedures.
• Basic supervisory principles and practices.
• The operation and minor maintenance of a variety of hand and power tools, vehicles, and power equipment.
• Basic methods and principles of carpentry and plumbing • Safety equipment and practices related to the work, including the handling of hazardous chemicals.
• Methods of trouble-shooting maintenance and repair projects. • Basic mathematics and shop arithmetic.
• Safe driving rules and practices.
• Traffic control procedures and traffic sign regulations. • Applicable laws, codes, and regulations.
• Methods of estimating time, labor, and materials necessary to perform assigned work.
• Standard office practices and procedures, including computer applications related to the work.
• Record keeping and reporting practices.
• Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:
• Oversee and personally participate in construction, modification, maintenance and repair work on parks and recreational facilities such as found in the City.
• Operate specialized parks, landscapes, and related facility maintenance and repair equipment.
• Review and implement procedures related to the development, maintenance, and improvement of facilities.
• Troubleshoot maintenance problems and determining materials and supplies required for repair.
• Provide direction and work review to contract maintenance staff. • Train staff in work procedures.
• Administer public agency contracts.
• Maintain assigned City facilities in a clean, safe, and operable condition. • Use and maintain tools and equipment related to the work skillfully and Resolution No. 24-33

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safely.
• Interpret, apply, and explain basic laws, codes, regulations, and ordinances. • Troubleshoot maintenance problems and determine materials and supplies required for maintenance and repair.
• Respond to and resolve questions and complaints from the public. • Make accurate arithmetic calculations.
• Prepare clear and concise reports, correspondence, procedures, and other written materials.
• Maintain accurate logs and written records of work performed. • Organize work, set priorities, and meet multiple deadlines. • Make sound decisions within established policy and procedural guidelines. • Use English effectively to communicate in person, over the telephone and in writing.
• Use tact, initiative, prudence and independent judgment within general policy and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle, to inspect various City infrastructure, development, and work sites, and to visit various meeting sites; strength, stamina and mobility to perform medium to heavy physical work, operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. The job involves field inspection work requiring frequent walking at inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites; lift, move, and carry materials and equipment weighing up to 75 pounds and heavier weights with the use of proper equipment; and push and pull drawers open and closed to retrieve and file information.

ENVIRONMENTAL CONDITIONS
Employees work primarily in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays. Participates in an after-hours emergency response program for on-call and callback assignments. Is required to live in City- Resolution No. 24-33

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owned housing as a condition of employment.

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CITY OF MALIBU

MAINTENANCE TECHNICIAN - PUBLIC WORKS
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under direct or general supervision, oversees and participates in activities related to the construction, modification, maintenance and repair of City facilities, including buildings, facilities, streets, sidewalks, storm drains, landscaping and park facilities; inspects facilities and makes recommendations regarding improvements; monitors contractor work and overall performance; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives direct and general supervision from the Department Director or supervisor to whom assigned. May exercise technical direction and oversight over contracted staff.

CLASS CHARACTERISTICS
Performs a wide variety of work to ensure that the public facilities and infrastructure of the City are maintained in a safe and effective working condition. Responsibilities include performing work in all operational and maintenance areas, depending upon the immediate needs of the City; and ensuring the health and safety of the public and City employees by seeing to the timely repair and maintenance of all assigned City-owned facilities. This class is alternately staffed with Senior Public Works Maintenance Worker and incumbents may advance to the higher-level class after gaining the knowledge, skills and experience that meet the qualifications for and demonstrating the ability to perform the work of the higher-level class.

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procedures to meet City needs.
• Checks for encroachment permit violations.
• Assists in the preparation of City events, classes, and meetings; moves furniture to set up and take down after completion of events.
• Performs miscellaneous maintenance tasks around city buildings and facilities, such as light painting, installing, or uninstalling items, hanging pictures, file cabinets, cleaning and maintaining carpets.
• Estimates supplies and materials required to perform work; confers with supervisor regarding field contingencies and problems and ensures that needed work is completed. • Receives and resolves complaints from the public regarding assigned functional areas and contractor activities.
• Trains contractor staff in work procedures; ensures that safety equipment is worn and that precautions are followed.
• Contacts residents and businesses to inform them of work to be performed. • Enforces safety regulations, practices and procedures related to the maintenance and cleaning of facilities.
• Reports the need for major contract repair or maintenance of facilities and equipment. • Maintains logs and records of work performed; prepares periodic and special reports related to functional area as required.
• Performs other related duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of High School. Supplemental college-level courses in public works, other trades, or a related field are highly desirable.

Experience:

Two (2) years of experience in the maintenance and repair of a variety of municipal infrastructure and facilities, including some basic contract administration experience.

License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Maintenance principles, practices, tools and materials for construction, maintenance and repair of buildings, facilities, streets, sidewalks, storm drains, landscaping, and park facilities.
• Principles and practices of contract administration and supervision, including work planning, assignment, review, and the training of staff in work procedures. • Basic supervisory principles and practices.
• The operation and minor maintenance of a variety of hand and power tools, vehicles, and Resolution No. 24-33

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power equipment.
• Basic methods and principles of carpentry and plumbing. • Safety equipment and practices related to the work, including the handling of hazardous chemicals.
• Methods of trouble-shooting maintenance and repair projects. • Basic mathematics and shop arithmetic.
• Safe driving rules and practices.
• Traffic control procedures and traffic sign regulations. • Applicable laws, codes, and regulations.
• Methods of estimating time, labor, and materials necessary to perform assigned work. • Standard office practices and procedures, including computer applications related to the work.
• Record keeping and reporting practices.
• Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:
• Oversee and personally participate in construction, modification, maintenance and repair work on buildings, facilities, streets, sidewalks, storm drains, landscaping, and park facilities such as found in the City.
• Review and implement procedures related to the development, maintenance, and improvement of facilities.
• Troubleshoot maintenance problems and determine materials and supplies required for repair.
• Provide direction and work review to contract maintenance staff. • Train staff in work procedures.
• Administer public agency contracts.
• Maintain assigned City facilities in a clean, safe, and operable condition. • Use and maintain tools and equipment related to the work skillfully and safely. • Interpret, apply ,and explain basic laws, codes, regulations, and ordinances. • Respond to and resolve questions and complaints from the public. • Make accurate arithmetic calculations.
• Read and interpret construction drawings and specifications. • Prepare clear and concise reports, correspondence, procedures, and other written materials.
• Maintain accurate logs and written records of work performed. • Organize work, set priorities, and meet multiple deadlines. • Make sound decisions within established policy and procedural guidelines. • Use English effectively to communicate in person, over the telephone and in writing. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.
• Establish and maintaining effective working relationships with those contacted in the course of the work.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle, to inspect various City infrastructure, development, and work sites, and to visit various meeting sites; strength, stamina and mobility to perform medium to heavy physical work, operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. The job involves field inspection work requiring frequent walking at inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach ,and climb to perform work and inspect work sites; lift, move, and carry materials and equipment weighing up to 75 pounds and heavier weights with the use of proper equipment; and push and pull drawers open and closed to retrieve and file information.

WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays. Participates in an after-hours emergency response program for on-call and callback assignments.

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CITY OF MALIBU

MANAGEMENT ANALYST
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, provides administrative, programmatic, budgetary, grant and work-flow support to an assigned department; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy and procedural improvements; develops, summarizes and maintains programmatic, administrative and fiscal records; directs, oversees and manages one or more department specific programs, special projects and studies and performs related administrative support functions; fosters cooperative working relationships among City departments and acts as liaison to various community, public and regulatory agencies; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises lead or technical supervision to staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of departmental programs, budget development and maintenance and administrative functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Senior Management Analyst in that the latter performs the more complex work assigned to the series and provides technical and functional direction over lower-level staff.

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• Provides administrative support to assigned department, division, and/or commission; takes on the role of Recording Secretary/Clerk of the Board at commission meetings; updates relevant information and updates applicable web pages.
• Develops and participates in the administration of program, division, department and/or capital project budgets; gathers and analyzes revenue and expense data and information; reviews departmental budget submittals for accuracy, completeness, and the appropriate allocation of funds; prepares justifications for changes, new services, or additional costs. • Leads in the development and implementation of key departmental and City projects related to the goals and functions of the department.
• Prepares grant applications and administers grant programs including preparing, analyzing, and tracking grant reports, reimbursements, and other financial information; prepares written reports as required by permitting or granting agencies; ensures compliance with grant requirements. • Prepares and submits a variety of staff reports, resolutions, ordinances, and correspondence regarding assigned departmental or operational activities. • Prepares or assists in the preparation of requests for proposals and bids and administers consultant contracts.
• Receives, reviews, and responds to requests for documents including subpoenas; oversees and maintains accurate records and files; provides for storage of records and retention schedules.
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative and/or operational changes after approval. • Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants.
• Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• Communicates orally, in writing or through graphic representations and statistical summaries with colleagues, managers, employees, the public, community groups, and representatives of various organizations.
• Acts as liaison to the public; responds to telephone and website inquiries. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, accounting, economics, or a related field.

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Experience:

Three (3) years of increasingly responsible administrative, budgetary, operational, or program management experience. e
Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles and practices of project and/or program management including planning, development, implementation, monitoring and evaluation. • City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Budget development, monitoring and tracking techniques. • Records management principles and practices.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Principles and practices of business and public administration as applied to citywide operations, programs, projects, and activities.
• Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Develop, implement, and administer administrative services for a department or unit. • Coordinate and oversee departmental and programmatic administrative, budgeting, and fiscal reporting activities.
• Plan and conduct effective management, administrative, and operational studies. • Maintain and direct the maintenance of accurate records and files in both hard copy and computer format.
• Work with contract consultants on a project basis.
• Make accurate arithmetic, financial and statistical computations.

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• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites (use only for driving positions); vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

MANAGEMENT SPECIALIST
Class Description
Established: May 2024
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision provides technical, administrative, programmatic, budgetary, grant and work-flow support to an assigned department; develops, summarizes and maintains programmatic, administrative and fiscal records; conducts research, compiles data, and makes recommendations for organizational, operational, policy and procedural improvements; provides technical assistance for one or more department specific programs, special projects and studies and performs related administrative support functions; coordinates assigned programs, projects and services with other departments, divisions and outside agencies; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing complex technical and administrative duties in support of departmental programs, budget development and maintenance, special projects, and studies. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Management Analyst in that the latter performs professional level administrative, programmatic, budgetary, grant and workflow support to an assigned department.

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• Assists in the development and administration of program, division, department and/or capital project budgets; monitors revenue and expenditures; compiles and reviews departmental budget submittals for accuracy and completeness; assists with preparing justifications for changes, new services, or additional costs.
• Assists with preparing grant applications and administering grant programs including gathering data for grant reports and reimbursements; assists with preparation of written reports as required by permitting or granting agencies.
• Assists in the preparation of requests for proposals and bids; reviews and verifies compliance documentation; maintains copies of contracts, bid documents, proposals, and related information.
• Receives, reviews, and responds to requests for documents including subpoenas; oversees and maintains accurate records and files; provides for storage of records and retention schedules.
• Independently composes, types, edits, and proofreads a variety of documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department management and staff; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Screens calls, visitors, and incoming mail and emails; assists and directs the public to appropriate locations and/or staff; responds to complaints and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to an associate degree from an accredited college or university with major coursework in business or public administration, accounting, or a related field.

Experience:

Three (3) years of increasingly responsible and complex administrative and program support experience.

Licenses and Certifications:

None required.

Knowledge of:
• City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Basic principles and techniques of research, data collection, and report preparation. • Methods and techniques of preparing technical reports.

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• Basic arithmetic and statistical techniques.
• Basic principles of contract administration.
• Budget development, monitoring and tracking techniques. • Records management principles and practices.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Principles and practices of business and public administration as applied to citywide operations, programs, projects, and activities.
• Principles and techniques of conducting studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Research, conduct basic analyses, and summarize information from a variety of sources; and prepare reports.
• Conduct effective administrative and operational studies. • Maintain accurate records and files in both hard copy and computer format. • Make accurate arithmetic, financial and statistical computations. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

MEDIA INFORMATION OFFICER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general direction, oversees, develops, and administers public information, communications, marketing, and outreach programs and activities; prepares a variety of informational, educational, and marketing materials; manages the City’s social media presence; serves as the media liaison and responds to requests from the media; provides complex staff assistance to management staff; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. May exercise functional supervision over technical staff.

CLASS CHARACTERISTICS
This journey level class is responsible for the management and development of a communications and public relations efforts. the incumbent must be able to work closely with all operating departments of the City, representatives, of other organizations and are responsible for performing diverse and specialized work involving accountability and decision-making responsibilities, which include recommendation of policies, procedures, priorities, and standards.

Performance of the work requires the use of independence, initiative, and discretion within guidelines.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Oversees a variety of assigned programs and projects in support of the City’s public information, communications, marketing, and outreach programs and initiatives; coordinates programs and activities with other divisions or departments; responds to the media; confers with representatives of other agencies, vendors, and the public. • Provides a variety of information to the news media and acts as City spokesperson with media representatives; drafts press releases and provides information in response to news media inquiries; facilitates interviews with staff and City Council; coordinates media coverage through press releases and news conferences.
• Acts as a resource for the City Council on media, communications, and marketing matters. • Researches, prepares, edits, and disseminates public information through the City’s website, social media, and in contacts with the public and media.

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• Develops a variety of informational and promotional materials, including newsletter, website content, informational presentations, and related public information and outreach materials for the City.
• Develops and manages content for a variety of social media platforms, including the City’s website; responds to social media as needed.
• Participates, oversees, and/or create video and photo materials to promote city actions and events and public messaging on the various communications channels; directs the operations of the Cable Television Channel.
• Works with staff in preparing communications and promotional items; advises and trains City Council and City staff on appropriate and effective ways to convey City messages and provide information on programs and activities.
• Oversees and coordinates emergency communications to the public and the media as part of the city's emergency response, including press releases, emergency alerts, talking points and speeches, social media, website, and printed materials. Attends and participates in meetings and community and special events. • Responds to a variety of questions and provides information to the public and outside organizations; investigates and responds to complaints and inquiries; recommends corrective actions to resolve issues.
• Provides responsible staff assistance to management; prepares and proofreads a variety of reports, letters, memoranda, correspondence, and related written materials; develops, designs, and produces charts, graphs, and presentations. • Participates in annual budget preparation; identifies resource needs and prepares cost estimates; monitors expenditures.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in media relations, communication, and marketing; research emerging products and enhancements and their applicability to City needs. • Attends and participates in meetings and community and promotional events, including on weekends and evenings.
• Maintains a variety of files and records.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in journalism, media relations, communications, media production, or related field.

Experience:

Five (5) years of increasingly responsible communications, marking, public information, and/or community outreach work experience.

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License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles, methods and techniques of effective public communications, public relations, marketing communications, and community outreach.
• Methods and techniques for advertising, marketing, branding, and media planning. • A variety of graphic design and web-based applications. • Techniques for preparing effective written and visual materials. • Techniques for effectively representing the City in contacts with the media, governmental agencies, community groups, and various business, professional, and regulatory organizations.
• Principles and practices of television production, camera systems, editing systems, web page design, ftp, computer graphics and digital photography. City and mandated safety rules, regulations, and protocols.
• Principles and practices of public sector budget development and administration. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Provide effective public communications, public relations, marketing communications, and community outreach services.
• Prepare effective written and graphic informational, educational, and interpretive materials.
• Make effective presentations to individuals and groups of varying ages, interests, and backgrounds.
• Prepare clear and concise reports, media content, correspondence, procedures, and other written materials.
• Using English effectively to communicate in person, over the telephone and in writing. • Working cooperatively and effectively with other employees, media representatives and the public.
• Ability to manage multiple projects under deadlines.
• Ability to handle confidential and sensitive information appropriately. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.

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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. May work out-of-doors in all weather conditions to direct the operation of telecasts and operate equipment. May travel to sites outside of the City. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

MEDIA PRODUCTION TECHNICIAN
Class Description
Established: November 2016
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general supervision, performs technical duties in support of the City’s media information office; coordinates and produces the City’s online and televised broadcast resources to ensure continued public access to the City’s services; maintains, tests, and troubleshoots multimedia systems and equipment; performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the City’s media information office. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assists with the development and coordination of media productions for web, broadcast, and social media use; assists with recording City-sponsored and community events, including City Council, Commissions and School District meetings and with broadcasts of the City Government television station.
• Transports, sets up, installs, operates, and disassembles a variety of audio and video equipment for broadcasting and online distribution of meetings and special events. • Creates, updates, and maintains community calendar, station identification announcements and the graphic programming portion of government cable channel and City website. • Programs County and State public service announcements and creates public service announcements for Malibu-related public service for the City government channel, website, and social media outlets; assists with broadcasting for Emergency Alert System and content for City’s Emergency Notification System.

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• Promotes television, website and social media outlets to residents, non-profit organizations, educators, businesses, potential users, and viewers; responds to and investigates citizen and subscriber complaints and inquiries.
• Performs digital duplication services for public requests of City Meetings or public hearings and collects duplication fees payable to the City.
• Assists with maintaining the City’s digital archive library of City meetings. • Represents the City in meetings with members of the City Council, various governmental agencies and local public and private organizations.
• Monitors condition and maintenance of multimedia equipment and cleans equipment as needed.
• Assists with the City’s media information program.
• Prepares and creates a variety of written correspondence, detailed reports, procedures, and other written materials.
• Attends training and professional development seminars related to the work. • Monitors changes in laws, regulations and technology that may affect unit operations; implements policy and procedural changes as required.
• Maintains on-call status for during emergencies.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to an associate degree in public affairs, communications, television, information technology, or related field.

Experience:

Three (3) years of experience performing information systems support, television production or media operations.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Principles and practices of television production, camera systems, editing systems, web page design, file transfer protocol (ftp), computer graphics and digital photography. • Installation, configuration, set up, operation, maintenance, troubleshooting and repair of multimedia systems and equipment.
• Current principles, techniques and objectives of public information and media relations programs including social networking.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.

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• City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Develop, implement, and evaluate comprehensive cable television and telecommunications programs, websites and operations.
• Install, configure, set up, operate, maintain, troubleshoot, and repair multimedia systems and equipment.
• Manage live event direction and equipment operation.
• Prepare and maintain accurate and complete records.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

When working in the field at community/special events, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to operate equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

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ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work evening, weekend and holiday hours, special events, and attend City Council meetings.

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CITY OF MALIBU

OFFICE ASSISTANT
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under immediate supervision, provides a variety of office support activities to various City offices, which may include data entry, office organization, telephone and counter reception, payment processing, record keeping, report preparation and filing; provides information and assistance to the general public; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from assigned supervisory or management personnel.

Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the entry-level classification in the Office Assistant series. Initially under close supervision, incumbents learn and perform basic office support duties for the assigned department, while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Senior Office Assistant level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Positions in the Office Assistant class series are flexibly staffed; positions at the Senior Office Assistant level are normally filled by advancement from the Office Assistant level; progression to the Senior Office Assistant level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Senior Office Assistant level.

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organizations, and the public regarding City and departmental activities and functions, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances.
• Organizes and maintains various administrative, confidential, reference, and follow-up files, following an established filing system; researches and compiles information from such files and purges files as required; conducts data entry.
• Attends to a variety of office administrative details such as opening and distributing mail, preparing outgoing mail, transmitting information, arranging for equipment maintenance, maintaining supplies and tickler files, maintaining appropriate records, and making copies. • Prepares correspondence, reports, forms, receipts, notices, vouchers, and specialized documents related to the department to which assigned from drafts, notes, brief instructions, corrected copy, or computer with form templates.
• Proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling. • May collect and account for fees and other monies collected and reconcile cash and credit card transactions.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade.

Experience:

One (1) year of clerical experience.

Licenses and Certifications:
• None required.

Positions at the Office Assistant level may exercise some of these knowledge and abilities statements in a learning capacity.

Knowledge of:
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Standard office administrative and secretarial practices and procedures, including the use of standard office equipment.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques. • Appropriate reception and telephone etiquette.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.

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• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Provide varied and responsible secretarial and office administrative work. • Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests/interruptions.
• Establish and maintain records for the assigned department. • Make accurate arithmetic and basic statistical calculations. • Recommend process improvement changes to streamline procedures and implement upon approval.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

PARKS SUPERVISOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, oversees and coordinates the daily activities of parks, landscape and facilities maintenance staff and operations; plans, organizes, and supervises the work of maintenance staff and contractors engaged in parks landscape and facilities services; ensures adherence to safety standards; participates in community problem solving; and performs related duties.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from Community Services Director. Exercises general and direct supervision over park maintenance staff, contractors, and volunteers.

CLASS CHARACTERISTICS
This is a full supervisory-level classification that exercises independent judgment on diverse and specialized parks services and programs, with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff, for overseeing parks maintenance operations, and are responsible for providing professional level support to management staff in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the maintenance of city parks, right of ways and City buildings; recommends within departmental policy, appropriate service, and staffing levels; participate in the administration of policies and procedures.
• Develops and implements plans, programs, goals and objectives for the maintenance and improvement of City properties including landscapes, open space, trails, and greenways, building facilities, park structures and park playgrounds, and related City areas. • Develops and standardizes procedures and methods to improve the efficiency and effectiveness of park maintenance programs; monitors and evaluates the service delivery methods and procedures and identifies opportunities for improvement; recommends improvements to the Director and implements new procedures and methods.

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• Plans, directs, coordinates, and reviews the work plan for assigned programs; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow, review and evaluates work product, methods, and procedures. • Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; implements discipline and termination procedures. • Supervises and monitors the performance of landscape and facility maintenance contractors; develops, administers, and evaluates service contracts; ensures compliance with contract terms; negotiates contract changes.
• Ensures facility maintenance and services are in compliance with applicable State, County and City regulations.
• Provides responsible staff assistance to the Community Services Director; prepares and presents staff reports and other necessary correspondence. • Responds to and resolves difficult and sensitive inquiries and complaints. .Participates in the development and administration of the Community Services Department annual budget; compiles the forecast for additional funds for staffing, equipment, materials, and supplies for city parks and landscape and building facilities; monitors expenditures and implements adjustments as necessary.
• Stays abreast of new trends and innovations in the field of park and building maintenance. • Evaluates the adjusts maintenance programs based on the impact organized sports groups have on turf sports fields.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action. • Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade supplemented by college level coursework or specialized training in horticulture, landscape management, or related field.

Experience:

Five (5) years of increasingly responsible parks maintenance, landscaping, and/or tree maintenance experience, including two (2) years of lead supervisory experience.

License:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

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Knowledge of:
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Horticultural planting techniques and methods, pruning techniques, fertilizing requirements, irrigation needs and other plant care techniques. • Types and level of maintenance and repair activities generally performed in a park grounds maintenance and repair program.
• Safe work practices, including first aid and adult and CPR. • Principles and practices of park and facilities maintenance program development and administration.
• Organizational and supervisory practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Recent developments, current literature, and sources of information related to facility maintenance, program planning and administration.
• Principles and practices of budget preparation and administration. • Principles and practices of employee and volunteer supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations. • Principles and procedures related to record-keeping.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Assist in developing and implementing goals, objectives, policies, procedures, work standards for the department.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Analyze problems, identify alternative solutions, anticipate consequences, and implement recommendations in support of goals.
• Interpret and apply relevant laws, codes, regulations, policies, and procedures. • Maintain accurate records, reports, and written documentation. • Prepare clear and concise reports, correspondence, and other written materials. • Exercise tact, initiative, prudence, and judgment within established guidelines. • Organize work, prioritize tasks, meet deadlines, and follow up on assignments. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle, to inspect various City infrastructure, development, and work sites, and to visit various meeting sites; strength, stamina and mobility to perform light to medium physical work, operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. The job involves field inspection work requiring frequent walking at inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites; lift, move, and carry materials and equipment with average weights of up to 30 pounds, and heavier weights with the use of proper equipment; and push and pull drawers open and closed to retrieve and file information.

WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays. Participates in an after-hours emergency response program for on-call and callback assignments.

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CITY OF MALIBU

PERMIT SERVICES TECHNICIAN
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, performs a variety of administrative and technical duties in support of the permit administration and building inspection programs; receives and processes permit applications; calculates fees; provides information and assistance to the public regarding permit processes and regulations; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Supervising Permit Services Technician. Exercises no direct supervision of staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing administrative and technical duties in support of permit administration and building inspection programs. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Senior Permit Services Technician in that the latter performs the more complex work assigned to the series, such as coordinating complex permitting projects, providing technical assistance to staff, and resolving escalated customer inquiries.

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• Establishes and maintains accurate databases, spreadsheets, files, and records pertaining to permit applications, approvals, and documentation; ensures data accuracy and compliance with records retention requirements.
• Conducts research, compiles data, and prepares various correspondence, reports, and documentation to support permit processing and related tasks. • Validates the completeness and compliance of applications, records, files, and reports with established regulations and procedures; applies departmental and City policies to ensure the adequacy of documentation.
• Coordinates appointments and provides assistance to homeowners, applicants, and contractors; facilitates communication between inspectors and stakeholders. • Manages online portal requests and oversees plan check resubmittals; communicates status updates and approvals to applicants via email.
• Guides applicants through the plan check and permit process; oversees permit issuance and plan check creation.
• Reviews structural, architectural, civil, pool/spa, solar, landscape water treatment system plans for residential and commercial projects.
• Manages project progression from initial review through resubmittals and routing; calculates and invoices fees for plan checks, permits, additional services, and extensions. • Collects and processes fees and verifies compliance with approved building plans; stamps approved documents accordingly.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by specialized training or coursework in permit issuance, building inspection procedures, or related fields.

Experience:

Two (2) of general administrative or clerical work experience, including experience supporting permit issuance, building inspection procedures, or a related operations.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of, or successful acquisition within 12 months, a valid International Code Council (I.C.C.) Permit Technician certificate to be maintained throughout employment.

Knowledge of:
• Permit issuance, building inspection procedures, and code enforcement programs, procedures, and requirements.

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• Research methods, data collection techniques, and reporting procedures. • Business correspondence writing and standard formats for reports and documents. • Processes and procedures of preparing and processing various applications, plans, records, and forms.
• Principles and procedures related to record-keeping and data management. • Basic business arithmetic.
• Applicable federal, state, and local laws, codes, regulations, and industry standards relevant to the position.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Explain permit issuance, building inspection, and code enforcement procedures clearly and effectively.
• Research, summarize, and present information and data. • Process various permit applications, plans, reports, and forms accurately and efficiently. • Review and understand plans and related documents.
• Manage multiple phone calls and requests for information or service simultaneously. • Make accurate mathematical computations.
• Interpret and apply relevant laws, codes, regulations, policies, and procedures. • Maintaining accurate records, reports, and written documentation. • Prepare clear and concise reports, correspondence, and other written materials. • Exercise tact, initiative, prudence, and judgment within established guidelines. • Organize work, prioritize tasks, meet deadlines, and follow up on assignments. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

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and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

PLAN CHECK ENGINEER
Class Description
Established: July 2024
Revised: N/A
FLSA: Non-Exempt

DEFINITION
Under direction, reviews architectural, structural, and building plans for construction or alteration of commercial, and residential structures for compliance with the federal and state regulations, City regulations, and accepted engineering and construction principles and practices; applies engineering principles and practices to specific problems; evaluates structures for occupancy safety; coordinates and facilitates meetings regarding permit requirements and building code issues; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff.

CLASS CHARACTERISTICS
This classification is responsible for independently performing professional duties in support of architectural, structural, and building plan review. Positions perform the full range of duties as assigned, work independently, and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

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• Analyzes building designs to ensure basic engineering principles have been achieved; provides information on City development requirements.
• Performs field inspections; works and responds to staff and the public to address and correct areas of concern that arise during plan check, inspection, and construction activities; reviews the adequacy and safety of structural problems that arise during construction and recommends solutions.
• Researches, analyzes, and reviews legislative proposals and new code requirements, construction methods, building materials, and plan review criteria; develops recommendations for policy and procedure changes and implements upon approval. • Coordinates plan review with plan check consultants; provides interpretations of structural code requirements; reviews plan check letters and other deliverables submitted by consultants for conformance to City standards and to ensure comments are clear, specific, and relevant.
• Drafts a variety of written communications including analytical reports, correspondence, and revisions to plans, policies, and procedures; prepares reports pertaining to structural engineering problems and building code enforcement.
• Attends meetings, conferences, workshops, and training sessions and reviews publications and materials to become and remain current on principles, practices, and new developments in building construction methods, materials, and requirements. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil or structural engineering or related field.

Experience:

Three (3) years of experience in the review and design of structural engineering plans and specifications.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of a valid registration as a Professional Engineer (PE), to be maintained throughout employment.
• Certification as a Building Plans Examiner issued by the International Code Council or other authorizing agency within six (6) months from appointment.

Knowledge of:

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• Structural engineering principles, techniques, policies, and procedures. • Building construction methods and materials.
• Applicable federal, state, and local laws, codes, rules, regulations, and standards related to plan checking.
• Modern developments, current literature, and sources of information regarding architecture or engineering.
• Practices of researching architectural, structural, and building design issues, evaluating alternatives, making sound recommendations, and preparing effective reports. • Principles of structural design and engineering mathematics. • Research methods and sources of information related to plan checking. • Principles and procedures of record-keeping and preparation of correspondence and reports.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Examine and correct building plans, calculations, and specifications in a uniform and accurate manner.
• Make structural and required mathematical calculations necessary to determine the adherence of structural plans to code requirements.
• Read, understand, and interpret engineering construction plans, technical drawings, specifications, studies, reports, permits, and other documents. • Review and approve the work of contract consultants.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.

The job involves fieldwork requiring walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PLANNING DIRECTOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, plans, organizes, directs and oversees the operations, programs, and activities of the Planning Department including current, advance, and environmental planning, permitting, and code enforcement; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides complex professional assistance to the City Manager, the City Council, the Planning Commission and others in areas of expertise; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over management, professional, technical, and administrative staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Planning department including short- and long-term planning as well as development and administration of department policies, procedures, and services. The class provides assistance to the City Manager in a variety of administrative, coordinative, analytical and liaison capacities.

Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of an elected City Council, and the ability to develop, oversee and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering the City’s mission, goals, and objectives within general policy guidelines.

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• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Planning Department; establishes, within City policy, appropriate budget, service, and staffing levels.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships.
• Provides for the selection, training, motivation, and evaluation of assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; approves and implements discipline and termination procedures.
• Manages the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary.
• Oversees and/or participates in the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
• Develops and implements policies and regulations relating to land use, including the City’s General Plan, Local Coastal Program, specific plans, zoning, annexations and other pertinent ordinances and policies.
• Manages and oversees application and permit review on planned residential, commercial, and industrial projects, use permits, variances, and zoning changes. • Manages the preparation of environmental impact reports; assures compliance with California Environmental Quality Act (CEQA) for all City activities/projects. • Represents the department to other City departments, elected officials, and outside agencies; provides staff support to commissions, committees, and task forces; performs a variety of public relations and outreach work related to community services activities. • Conducts a variety of organizational studies, investigations, and operational studies; implements modifications to department policies and procedures, as appropriate. • Receives, investigates, and responds to difficult and sensitive public complaints, inquiries, and requests for services; assists with resolutions and alternative recommendations. • Oversees code enforcement field inspections, evaluates, and makes recommendations; participates in resolving code enforcement related issues as necessary. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Monitors changes in laws, regulations and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating planning and zoning matters; provides information regarding City development requirements.
• Conducts site inspections, including determining if projects are in compliance with laws, regulations, and ordinances; makes recommendations regarding changes. • Ensures staff compliance with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

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QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, business or public administration or a related field.

Experience:

Eight (8) years of increasingly responsible experience in planning, zoning, and related community development activities, including four (4) years of management and administrative experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Planning Department. • Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices.
• Geographic, socio-economic, transportation, political and other elements related to city planning.
• Principles and practices of strategic plan development. • Site planning and architectural design principles.
• Recent development, current literature, and sources of information related to planning, zoning, and code enforcement.
• General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Local coastal planning.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Public agency budgetary, contract administration, City-wide administrative practices; and general principles of risk management related to the functions of the assigned area. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols.

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• Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Administer complex, technical, and sensitive current planning, development, redevelopment, housing, property acquisition and related programs in an independent and cooperative manner.
• Provide administrative, management and professional leadership for the Planning Department.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Receive and respond to a variety of questions from the general public, elected officials, contractors and developers; interpret planning and zoning programs, policies, processes, codes and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations and prepare effective technical staff reports. • Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Read and understand technical drawings, plans, and specifications, and conduct effective site visits.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTLA INFORMATION

PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PLANNING INTERN
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under immediate supervision, performs sub-professional planning work to assist in the day-today operations of the Planning Department; provides assistance to the public in person, over the phone and via email with planning questions; performs clerical and technical tasks in support of department projects and programs; conducts research and gathers data related to planning projects; and performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from the Planning Director or designee. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This class is used for training purposes in the field of municipal planning. Initially under close supervision, incumbents with basic planning skills learn and perform routine planning support duties. After an initial period of training, levels of responsibility will increase to a more independent level of professional duties.

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QUALIFICATIONS
Education and Experience:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in Planning, Geography, Environmental Policy/Science, Public Policy, or related fields.

Experience:

None required.

Licenses and Certifications:
• None required.

Knowledge of:
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans, and development standards and practices.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective technical staff reports. • Research techniques, survey methods, and data collection. • Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Operational characteristics of Geographic Information Systems (GIS) software and their application to planning processes.
• Techniques for providing a high level of customer service, by effectively dealing with the public, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Interact with the public in a positive and helpful manner. • Work in a team environment.
• Learn, understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Learn to prepare clear and concise reports, correspondence, documentation, and other written materials.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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• Learn to effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of the work.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 10 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PLANNING TECHNICIAN
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, performs technical support duties to assist in the day-to-day operations of the Planning Department; reviews and processes land use applications; reviews planning projects for consistency with City standards and applicable planning regulations; provides assistance to the public at the front counter, over the phone, or via email with planning issues, projects, policies and procedures; assists with gathering, reviewing and summarizing data required by professional planning staff; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the City’s current and advanced planning functions and professional staff. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

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• Receives and reviews applications for planning permits for accuracy and completeness; routes applications to appropriate planning staff.
• Performs administrative duties including typing, filing, copying documents, and record keeping; prepares forms, studies, and staff reports, as assigned. • Maintains and updates zoning and General Plan maps.
• Performs site visits to verify site conditions with respect to plan checks or zoning compliance. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Education:

Equivalent to an associate degree in urban planning, land development, or a related field.

Experience:

One (1) year of experience providing technical support to a planning or land development program.

Licenses and Certifications:
• Possession of a valid California Driver’s License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.

Knowledge of:
• Municipal planning principles, techniques, practices and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective technical staff reports. • Researching and reporting methods, techniques, and procedures. • Operational characteristics of Geographic Information Systems (GIS) software and their application to planning processes.
• Methods and techniques of reviewing a diverse range of applications for accuracy and completeness.
• Terminology, symbols, methods, techniques, and instruments used in planning and map drafting.
• Graphic illustration and presentation techniques.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

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• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Interpret and explain planning and zoning programs to the general public. • Receive and respond to a variety of questions from the general public, contractors and developers or refer to higher level planning staff.
• Review applications for accuracy and completeness; process and/or submit to planning staff for action.
• Conduct routine research on planning and zoning related matters and prepare findings. • Read and understand technical drawings and specifications. • Interpret topographic maps and site plans.
• Deal constructively with conflict and develop creative solutions. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

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and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PUBLIC INFORMATION OFFICER
Class Description
Established: July 2024
Revised: N/A
FLSA: Exempt

DEFINITION
Under general direction, plans, develops, and implements comprehensive public information, public relations, communications, media relations, marketing, and outreach programs for the City; collaborates with executive and senior management staff and elected officials to develop strategic approaches to public information; oversees city-wide strategic and ongoing communications, social media, branding, and media efforts to ensure consistent and effective management of information; proactively identifies emerging communications issues and recommends strategies to address them; serves as the media liaison and responds to requests from the media; provides complex and responsible support to the City Manager and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct supervision over staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, and managing the internal and external communications for the City. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing policies, procedures, priorities, and standards and ensuring compliance with regulatory requirements. Incumbents serve as a professional level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

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issues into concrete messages for educational, informational, and marketing purposes; establishes and maintains unified City messaging, communications, and branding. • Plans, designs, produces, oversees, and implements a wide variety of public information, communications, marketing, and outreach programs and initiatives; coordinates programs and activities with other divisions or departments; confers with representatives of other agencies, vendors, and the public.
• Develops and implements a comprehensive media relations program and acts as City spokesperson with media representatives; drafts press releases and provides information in response to news media inquiries; facilitates interviews with staff and City Council; coordinates media coverage through press releases and news conferences. • Serves as an advisor for executive management and City Council on media, communications, and marketing matters; assists in preparing for public presentations, including drafting speeches, presentations, and background information.
• Manages the City’s social media channels to ensure strong communication flow between the City and residents; assists in maintaining the City’s website; provides guidance and oversight to City departments regarding online content.
• Oversees and participates in the development of a variety of informational and promotional materials, including newsletter, website content, informational presentations, and related public information and outreach materials for the City. • Oversees and coordinates emergency communications to the public and the media as part of the city's emergency response, ensures emergency instructions and critical information is disseminated to the public and other audiences. Represents the City in meetings and community and special events.
• Responds to a variety of questions and provides information to the public and outside organizations; investigates and responds to complaints and inquiries; recommends corrective actions to resolve issues.
• Develops and monitors the division’s annual budget; identifies resource needs and prepares cost estimates; monitors expenditures.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in media relations, communication, and marketing; research emerging products and enhancements and their applicability to City needs. • Maintains files, databases, and records related to public information and community outreach; prepares a variety of written reports, memoranda, and correspondence. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in journalism, media relations, communications, media production, or related field.

Experience:

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Five (5) years of increasingly responsible communications, marking, public information, and/or community outreach work experience, including two (2) years of lead or supervisory experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles, practices, and emerging trends of effective public communications, public relations, marketing communications, and community outreach. • Principles and practices of strategic communications planning. • Methods and techniques for advertising, marketing, branding, and media planning. • Techniques for preparing effective written and visual materials. • Principles and techniques of contemporary communications channels, including social media, video production (visual storytelling), advertising, publications, public access broadcast operations, etc.
• Techniques for effectively representing the City in contacts with the media, governmental agencies, community groups, and various business, professional, and regulatory organizations.
• Principles and practices of television production, camera systems, editing systems, web page design, ftp, computer graphics and digital photography. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Principles and practices of public sector budget development and administration. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

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• Provide effective public communications, public relations, marketing communications, and community outreach services.
• Prepare effective written and graphic informational, educational, and interpretive materials.
• Make effective presentations to individuals and groups of varying ages, interests, and backgrounds.
• Prepare clear and concise reports, media content, correspondence, procedures, and other written materials.
• Maintain a variety of filing, recordkeeping, and tracking systems. • Handle confidential and sensitive information appropriately. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. May work out-of-doors in all weather conditions to direct the operation of telecasts and operate equipment. May travel to sites outside of the City. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER
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CITY OF MALIBU

PUBLIC SAFETY COORDINATOR
Class Description
Established: January 2021
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, provides a full range of highly complex administrative and technical staff assistance in support of the City’s public safety programs; serves as liaison between the City’s Public Safety Office and the Los Angeles County Sheriff’s Department to address safety concerns in the community; coordinates the efforts of law enforcement and the City’s homeless outreach workers to address safety concerns related to people experiencing homelessness; serves as a liaison to the general public, City staff, appointed boards and committees, community organizations, and other governmental agencies; and develops, organizes and presents on the City’s homelessness and community safety programs, and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Safety Director. May exercise functional supervision over technical and clerical staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing a variety of technical and administrative duties in support of the City’s public safety programs. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

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• Designs, organizes, and presents community safety programs for community groups, service groups, neighborhood associations, local businesses, schools, City departments and the general public.
• Works cooperatively with community groups, service groups, neighborhood associations, local business, schools, City departments and the Los Angeles County Sheriff’s Department to promote mutual interests.
• Responds to requests for information from the public and other sources. • Coordinates implementation of temporary impound yard through partnership with local public safety agencies, schools, and City staff; processes Conditional Use Permit and Temporary Use Permits.
• Oversees the Automated License Plate Reader (ALPR) program in partnership with the LA County Sheriff’s Department, including camera installation, maintenance, and program evaluation.
• Assists in overseeing the City’s parking enforcement program including contract management, program evaluation, and making recommendations for improvement. • Assists with public communication activities including writing content for the City’s website and social media platforms and information to the media and the community pertaining to public safety activities and responses to safety concerns. • Develops public service announcements on safety issues and coordinates the filming and airing of announcements on media channels.
• Conducts a variety of studies regarding public safety programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative and/or operational changes after approval. • Prepares and submits a variety of staff reports, resolutions, ordinances, and correspondence regarding public safety activities.
• Explains and interprets programs, policies, and activities. • Performs research on available grants; prepares applications and writes proposals to fund various safety and homelessness-related activities and assists in the implementation of grant funded projects and programs.
• Responds to and resolves difficult and sensitive complaints and inquiries; provides general and specialized information and assistance.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in criminal justice, law, public administration, or related field.

Experience:

Three (3) years’ increasingly responsible experience in public safety education, outreach, and communication, law enforcement, or related work experience.

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License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles and practices of project and/or program management including planning, development, implementation, monitoring, and evaluation. • Principles, practices and procedures of homeless services, encampment management, law enforcement and public safety administration.
• Nuisance abatement and crime prevention best practices. • Modern principles and practices of program development, research methods, administration, and evaluation.
• Functions of public agencies and public safety agencies. • Applicable federal, state, and local laws, codes and regulations that influence public safety programs.
• Methods and techniques for report writing and presentations, contract negotiations, business correspondence and information distribution.
• Research and reporting methods, techniques, and procedures. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, and administer a full range of public safety education, outreach, and training.
• Analyze public safety issues to identify the appropriate course of action, agencies that need to be involved, and coordinate the provision of services. • Effectively represent the City’s Public Safety Program in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, legislative organizations, and community groups.
• Identify and respond to issues and concerns of City management, the City Council, outside agencies, professional groups, community groups, commissions, and committees.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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SUPPLEMENTAL INFORMATION

When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff, members of the public, and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PUBLIC SAFETY DIRECTOR
Class Description
Established: July 2022
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, plans, directs, manages and oversees the activities and operations of the Public Safety department including management of the City’s emergency management program, public safety oversight, and planning and managing the City’s response to natural disasters and national security emergencies; manages contract services for law enforcement, homeless services, and animal control; fosters cooperative working relationships with intergovernmental and regulatory agencies, public and private groups, and public safety and social service agencies; provides highly responsible and complex professional assistance to City management staff and City Council in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff.

CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Public Safety Department including short- and long-term planning as well as development and administration of department policies, procedures, and services. This class provides assistance to the City Manager and/or Assistant City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.

Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering the City’s mission, goals, and objectives within general policy guidelines.

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• Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
• Manages and participates in the development and administration of the Department’s operating budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures and implements budgetary adjustments as necessary; administers and submits all City-related disaster claims for relief and reimbursement to applicable agencies.
• Plans, directs, and coordinates the Public Safety Department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures. • Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Administer contract services pertaining to public safety, including law enforcement, animal care and control and homeless services, ensure that services provided are in accordance with contract requirements, budgets, and related laws, ordinances, and regulations. • Coordinates and manages the City’s emergency management functions including analyzing critical issues; identifying potential hazard to health and safety; training and advising other staff in roles related to emergency operations; and ensuring the City’s disaster preparedness plan is maintained in accordance with State law.
• Oversees the City’s emergency alert/notification system, including posting notifications on the City’s social media outlets, website, and other communication platforms. • Responds to the most complex and sensitive inquiries and complaints regarding public safety issues and concerns; directs staff and coordinates with other City departments and outside agencies to address public safety issues.
• Provides professional staff support to the Public Safety Commission, other committees, and task forces, as necessary.
• Coordinates with the City’s Media Information Office for proper dissemination of public safety information
• Collaborate with agency partners to develop innovative solutions and initiatives in public safety and emergency management administration.
• Ensures that the City’s Emergency Operations Center (EOC) is in a constant state of readiness and that all EOC systems are operational and up to date. Maintains ability to activate EOC at all levels of incidents and planned events. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to department programs, policies, and procedures as appropriate. • Monitor and analyze current and proposed legislation, regulations, policy, and programs that impact public safety programming or grant opportunities; develop position reports and letters for the City Manager and City Council as needed; and assists in the development of new, or updates to, municipal codes and fines for the purpose of addressing public safety issues. • Represents the Public Safety Department to other City departments, police and fire agencies, elected officials, and other agencies and organizations; coordinates department activities with those of other departments and outside agencies and organizations. • Directs and participates in the preparation, review, and presentation of reports; provides recommendations to the City Manager, City Council, various boards as required; manages special projects as assigned by the City Manager.

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• Receives, investigates, and responds to the most difficult and sensitive complaints, inquiries, and requests for services and takes necessary action to resolve. • Maintains and directs the maintenance of working and official departmental files. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, criminal justice, public safety, or related field.

Experience:

Seven (7) years of increasingly responsible public safety, emergency management, and/or fire services professional work experience, including three (3) years of administrative and management experience.

License/Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Must possess a Professional Development Series certification issued by the State Office of Emergency Services.
• Possession of Standardized Emergency Management System training. • Completion of FEMA ICS 100 & 200 and IS 700 & 800 courses required by the Department of Homeland Security within a specified amount of time.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Public Safety Department. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• General principles of risk management related to the functions of the assigned area. • Public safety principles and practices, including law enforcement, fire services, disaster planning and emergency management response.
• Standardized Emergency Management System, the National Incident Management System, Incident Command System and State and County emergency preparedness requirements.

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• Operational practices and procedures of first responder agencies and special teams. • Principles of contract procurement and administration. • Principles and practices of budget development and administration. • Technical, legal, financial, and public relations problems associated with the management of Public Safety programs.
• Grant application and administration.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Public Safety Department.
• Plan, organize, administer, coordinate, review, and evaluate a comprehensive public safety and emergency preparedness and response program. • Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Conduct effective negotiations with governmental agencies, contractors, vendors, and various business, professional, regulatory, and legislative organizations. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Make accurate arithmetic, financial and statistical computations. • Direct the maintenance of and maintain accurate records and files. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies, public safety organizations, community groups, and various business, professional, and regulatory organizations, and in meetings with individuals. • Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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SUPPLEMENTAL INFORMATION

When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PUBLIC WORKS DIRECTOR/CITY ENGINEER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, plans, directs, manages and oversees the activities and operations of the Public Works department including engineering, capital improvement project design and construction, transportation, streets and traffic control, flood plain management, solid waste management, stormwater and wastewater operations and management, management and implementation of assessment districts, and facility, equipment and infrastructure maintenance; fosters cooperative working relationships with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to City management staff and City Council in areas of expertise; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Public Works Department including short- and long-term planning as well as development and administration of department policies, procedures, and services. This class provides assistance to the City Manager and/or Assistant City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.

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• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Public Works Department. • Establishes, within City policy, appropriate service, and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
• Manages and participates in the development and administration of the Department’s operating and capital improvement budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures and implements budgetary adjustments as necessary.
• Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes. • Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Performs the duties of the City Engineer as prescribed by State law and City ordinances, including overseeing the preparation of engineering plans and specifications and the construction of public projects; reviews, approves and signs plans and specifications for City infrastructure and facilities, assessment districts, subdivisions, and developments. • Oversees traffic engineering and transportation planning activities; develops local, State and Federal funding sources for such activities.
• Oversees the provision of contracted services; prepares specifications and requests for proposal; evaluates bids and makes recommendations for contract aware; manages and administers contract to ensure compliance with contractual obligations and approved budget. • Plans, directs, and coordinates the Public Works Department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to department programs, policies, and procedures as appropriate. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public services.
• Represents the Public Works Department to other City departments, elected officials, and outside agencies; coordinates department activities with those of other departments and outside agencies and organizations.
• Directs and participates in the preparation, review, and presentation of reports; provides recommendations to the City Manager, City Council, various boards as required; manages special projects as assigned by the City Manager.
• Receives, investigates, and responds to the most difficult and sensitive complaints, inquiries, and requests for services and takes necessary action to resolve. • Maintains and directs the maintenance of working and official departmental files. • Monitors changes in laws, regulations and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
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Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering or a related field.

Experience:

Eight (8) years of increasing responsible civil engineering or public works construction management experience, including four (4) years of administrative and management experience.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Public Works Department. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• General principles of risk management related to the functions of the assigned area. • Principles, practices, techniques, procedures and standards of capital improvement engineering, design, construction, inspection, funding, and long-term maintenance. • Principles and concepts of municipal infrastructure maintenance, repair, and replacement. • Principles and practices of budget development and administration. • Modern and complex principles and practices of program development and administration. • Technical, legal, financial, and public relations problems associated with the management of public works programs.
• Grant application and administration.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

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Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Public Works Department.
• Plan, organize, administer, coordinate, review, and evaluate a comprehensive public work design, engineering, construction, and maintenance program. • Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Conduct effective negotiations with governmental agencies, contractors, vendors, and various business, professional, regulatory, and legislative organizations. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Make accurate arithmetic, financial and statistical computations. • Direct the maintenance of and maintain accurate records and files. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

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ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels and controlled temperature conditions, although there may be occasional exposure to inclement weather conditions, noise, dust, and potentially hazardous materials. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PUBLIC WORKS INSPECTOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general supervision, performs a variety of duties involved in inspecting the workmanship and materials used in public works construction and capital improvement projects of City infrastructure, such as encroachment, grading, landscaping, traffic control, water quality, and public safety, as well as private development construction projects; ensures conformance with applicable federal and state laws, codes, ordinances, plans, specifications, and departmental regulations; answers questions concerning structural requirements from the public and tradespeople; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Public Works Superintendent. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the inspection of public works projects and ensuring conformance with plans, specifications, and mandated regulations. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Inspects all phases of a variety of public works, infrastructure, capital improvement, and private development construction projects for conformance with, plans, specifications, contract provisions and safe work practices in accordance with City, County and State codes; inspects materials for identification; performs routine field tests as needed. • Confers with contractors and developers regarding conformance to standards, plans, specifications, and codes; explains requirements and evaluates alternatives. • Issues “stop work” notices, notices of violation, and change orders within specific guidelines and/or consults with engineering staff regarding problems and change alternatives. • Prepares, maintains, and/or reviews daily activity and inspection reports, progress payments, change orders, claims, and other written documentation; maintains records of maintenance and cleaning activities; maintains inventory of equipment and supplies.

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• Inspects sites and reviews plans and specifications prior to the bidding or development process; attends bid openings for capital improvement and private construction projects. • Investigates resident and business owner complaints; confers with property owners regarding project schedule, hazards, and inconvenience; participates in the resolution and prepares work orders to address complaints.
• Inspects adjacent properties for damage from construction activity. • Schedules service interruptions with least interference and least inconvenience to properties. • Identifies areas of flooding, mudslides, and clogged storm drains after weather events. • Reviews all encroachment and transportation permit applications, returns permits to clerk for clarification or communicates with applicant directly, and notates additional special conditions of issuance; verifies and/or calculates quantities for fee calculation; performs final inspections and issues permits.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by specialized training in construction technology, engineering, or related field.

Experience:

Two (2) years of public works inspection experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Materials, methods, principles, and practices used in public works construction. • Principles and practices of public works construction inspection and plan review. • Technical principles and practices of engineering design, specification, and cost estimate preparation.
• Defects and faults in construction.
• Material sampling, testing, and estimating procedures. • Mathematical principles including algebra, geometry, and trigonometry. • Recordkeeping principles and procedures.
• Occupational hazards and standard safety practices necessary in public works maintenance and inspection.
• General principles of risk management related to the functions of the assigned area. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.

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Ability to:
• Inspect standard capital improvement, public works, and private development projects to ensure compliance with plans, specifications, and safety standards. • Review and authorize change orders, claims, and progress payments within specific procedural guidelines.
• Provide technical engineering review and processing assistance to City staff. • Detect and locate faulty materials and workmanship and determine the stage of construction during which defects are most easily found and remedied. • Review and analyze construction plans, specifications, and maps for conformance with City standards and policies.
• Respond to complaints or inquiries from citizens, staff, and outside organizations. • Make accurate mathematical computations.
• Effectively represent the department and the City in meetings with governmental organizations, other departments, various business and professional organizations, and in meetings with individuals.
• Maintain accurate records and files.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

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and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress; possible entry into confined spaces and the use of confined entry equipment. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.

Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

PUBLIC WORKS SUPERINTENDENT
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and reviews a comprehensive program of public works construction, maintenance and repair of City infrastructure, which includes facilities, buildings, stormwater facilities operations and maintenance, streets, roads, trees, fleet operations, curbs, gutters, sidewalks, and storm drain installation and maintenance; provides administrative support to the Public Works Director/City Engineer, management staff, and city council, in areas of capital improvements, budget and a preventive maintenance program; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director/City Engineer Exercises direct supervision to technical, maintenance and contracted staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating public works maintenance activities. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include overseeing the City’s infrastructure maintenance function, budget administration and reporting, program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

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Malibu City CouncilJune 24, 2024

Malibu City Council
June 24, 2024