Malibu City Council
August 11, 2025

EXHIBIT B

INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.

General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The Docusign Envelope ID: 3E5ABE34-81E5-4406-981F-D020B4A95947 41 Agreement for Professional Services
Tripepi Smith and Associates, Inc.

limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the Docusign Envelope ID: 3E5ABE34-81E5-4406-981F-D020B4A95947 42 Agreement for Professional Services
Tripepi Smith and Associates, Inc.

responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.

City’s Right to Revise Specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days’ advance written notice of such change. If such a change results in substantial additional costs to the Consultant, the City and Consultant may renegotiate the Consultant’s compensation.

Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim Docusign Envelope ID: 3E5ABE34-81E5-4406-981F-D020B4A95947 43 Agreement for Professional Services
Tripepi Smith and Associates, Inc.

administration, and defense expenses within the retention through confirmation from the underwriter.

Timely Notice Of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance. The consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Docusign Envelope ID: 3E5ABE34-81E5-4406-981F-D020B4A95947 44

Agenda Item # 1.B.19.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Susan Dueñas, Public Safety Director
Approved by: Candace Bond, Interim City Manager
Date prepared: August 4, 2025 Meeting date: August 11, 2025 Subject: Bailment Agreement with the County of Los Angeles RECOMMENDED ACTION: Authorize the City Manager to execute a bailment agreement with the County of Los Angeles to allow the Sheriff’s Department to use two new City vehicles for the Volunteers on Patrol program.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

WORK PLAN: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: During Fiscal Year 2024-2025, the City purchased two new vehicles for the Volunteers on Patrol (VOP) to support ongoing public safety efforts. The VOP program consists of civilian volunteers who assist the Los Angeles County Sheriff’s Department (LASD) by identifying suspicious activities, crimes in progress or other dangerous circumstances, and help enforce the City’s parking regulations. LASD operates the VOP program for the City.

The County of Los Angeles requires the City to enter into a bailment agreement (attached) so that LASD can use the new vehicles. Under the bailment agreement, LASD takes physical possession of the VOP vehicles, equips the vehicles with all required law enforcement equipment, maintains automobile insurance, and pays for normal maintenance, repairs, fuel, washing, and required service. The new VOP vehicles will be used only for the City’s VOP program and will be parked at Malibu City Hall at the end of each shift. The title of the new VOP vehicles will remain in the name of the City. The City previously entered into bailment agreements with the County of Los Angeles in 2022 and in 2020 for two other VOP vehicles.

City Council Meeting
08-11-25
Item

1.B.19.
1

Agenda Item # 1.B.19.

Staff recommends that the City Council authorize the City Manager to execute the bailment agreement with the County of Los Angeles to allow the Sheriff’s Department to use the two new City vehicles for the VOP program.

ATTACHMENTS: Bailment Agreement with County of Los Angeles 2

BAILMENT AGREEMENT BY AND BETWEEN

THE COUNTY OF LOS ANGELES AND THE CITY OF MALIBU
This Bailment Agreement (“Agreement”) is made and entered into this 18th day of October 2024, by and between the County of Los Angeles (“County”) and the City of Malibu (“City”). The City and County may be individually referred to as “Party” or collectively referred to as the “Parties.”

RECITALS
(A) The Los Angeles County Sheriff’s Department (“Sheriff’s Department”) established a Volunteers on Patrol (“VOP”) program, which consists of civilian volunteers who act as the “eyes and ears” of the Sheriff’s Department. On December 13, 2010, the City approved the establishment of the VOP program to allow its residents to assist the Sheriff’s Department in achieving its goals.
(B) The VOP volunteers (“Volunteers”) provide assistance to the Sheriff’s Department by identifying suspicious activities, crimes in progress, or other dangerous circumstances, and notifying the authorities for proper handling. They also help enforce the City's parking regulations through the issuance of parking citations. (C) As such, the Parties wish to enter into this Agreement so that the Sheriff’s Department may continue its VOP program within the City.

NOW, THEREFORE, for and in consideration of the foregoing recitals and the mutual covenants and agreements herein, the Parties agree as follows:

1. Bailment of Property
The City hereby bails two (2) 2025 Ford Explorers (“Vehicle”), Vehicle Identification Numbers 1FM5K8AB2SGB05479, and 1FM5K8AB3SGB05362, to the County for the exclusive use of the Sheriff's Department, as set forth in this Agreement. The Parties shall execute an amendment to this Agreement for any additional vehicle the City bails to the County that is not identified herein.

2. Term of Bailment
The term of this Agreement shall be ten years and commence on October 18, 2024. If not extended by the Parties, the Agreement will terminate on the 18th day of October, 2034. At the end of the initial ten-year term, the Parties will have the opportunity to extend the term of the Agreement for an additional five years by mutual written notice, expiring on October 18, 2039.

The Parties may not elect to extend the Agreement for a period other than the specified five-year terms without executing an amendment to this Agreement. 3

3. Safekeeping and Maintenance:

The County shall exercise due care for the safekeeping of the Vehicle. The County has the right to inspect said Vehicle prior to acceptance. The County shall inspect the Vehicle upon delivery and, by acceptance thereof, finds the Vehicle in good working order and condition.

The County shall maintain the Vehicle in good working order and condition, ensure proper servicing, and shall comply in every respect with any manufacturer's/owner's manual (including its recommended maintenance schedule) that comes with the Vehicle. The County shall pay for normal maintenance, repair, and service required for the proper operation of the Vehicle. The County shall pay for all costs related to the vehicle, including fuel, washing, parking, and garage storage. The County will provide, install, and maintain all required equipment, including voice radio, amber lights, and graphics on the Vehicle. All required law enforcement equipment installed by the Sheriff’s Department will be removed from the Vehicle, at no cost to the City, prior to return of the Vehicle to the City.

4. Indemnification
The County agrees to indemnify, defend, and hold harmless the City, its officers, officials, and employees from any and all liability, losses, expenses, costs (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation), or damages the City may suffer and from any claims, demands, or judgments against the City arising out of County’s (including, but not limited to, the Sheriff’s Department and the Volunteers) use or operation of the City’s Vehicle. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. This indemnification does not extend to any liability resulting from inherent defects or malfunctions in such Vehicles related to manufacturer's acts or omissions.

5. Titles
Legal title to the Vehicle is, and shall at all times, remain in the name of the City. The County shall hold title as the registered owner only. The Vehicle shall not be transferred or delivered by the County to any persons other than the City without the City’s prior written consent.

6. Cost
Except as otherwise set forth in this Agreement, the County’s use of the Vehicle shall be at no cost to the City.
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7. Inspection by County
The County agrees to allow the City to inspect the Vehicle or otherwise observe it at such times and locations as mutually agreed upon. The County shall provide the City with such mileage, safety, operating, and other information, or copies of any such records maintained by the County with respect to the Vehicle, as the City or any government agency may require from time to time.

8. Use of Vehicle
a) The County may use the Vehicle for the sole and exclusive purpose of the VOP program. Unless written approval is obtained from the City, the County shall not use the Vehicle outside of the City’s jurisdictional limits, except when necessary for maintenance, repair, refueling, inspection, or washing. The Vehicle may only be operated by Volunteers, employees of the City of Malibu, or other individuals approved in writing by the City. b) The Vehicle shall be parked at Malibu City Hall at the end of each shift. c) The County shall not use or operate the Vehicle in violation of any federal, state, local or provincial law, rule, regulation, or ordinance including those pertaining to the age and licensing of drivers. Under no circumstances shall the County disconnect the Vehicles' odometers or other mileage recording devices. Nor shall the Vehicle be used or operated as follows:
i. In a manner subjecting it to depreciation above the normal depreciation associated with law enforcement use.
ii. For an illegal purpose or by a person under the influence of alcohol or narcotics.

9. Risk of Loss
a) The County shall assume all risks of loss to the Vehicle from the time the Vehicle is delivered by the City to the County, and upon inspection and acceptance by County, until the Vehicle is returned to the City at its place of business. b) Upon inspection and acceptance of the Vehicle, the County shall be responsible for any and all damages to the Vehicle except those resulting from inherent defects or malfunctions in such Vehicles related to manufacturers’ acts or omissions. c) In the event of damages to the Vehicle, the County shall notify the City and follow such instructions that the City may provide with respect to repair or disposal of the Vehicle. If the Vehicle is lost, stolen, destroyed, or declared to be a total constructive loss (subject to the City agreement as to such condition), the County shall notify the City thereof and hold any wreckage for disposal by the City. With respect to any loss, theft, or destruction of the Vehicle, the County and the City shall negotiate the value for a comparably equipped vehicle in a 5

condition similar to the lost, stolen, or destroyed Vehicle immediately prior to any such loss to be reimbursed to the City.

10. Termination
Either Party may terminate this Agreement by giving five (5) calendar days advance written notice to the other Party. Upon termination of this Agreement, the County shall immediately return the Vehicle to the City.

11. Amendments
No variation, modification, change, or amendment to this Agreement shall be binding upon any Party unless such variation, modification, change, or amendment is in writing and duly authorized and executed by all Parties. This Agreement shall not be amended or modified by oral agreements or understandings among the parties or by any acts or conduct of the Parties.

12. Notices
All notices or demands required or permitted to be given or made under this Agreement shall be in writing and shall be hand delivered with signed receipt or mailed by first-class registered or certified mail, postage prepaid, addressed to the parties as identified below.

Addresses and persons to be notified may be changed by either party by giving ten (10) calendar days prior written notice thereof to the other party.

Los Angeles County Sheriff’s Department
Attn: Communications and Fleet Management Bureau
1277 North Eastern Avenue
Los Angeles, CA 90063
City of Malibu
Attn: Candace Bond, City Manager
23825 Stuart Ranch Road
Malibu, CA 90265

13. Insurance
The County shall maintain comprehensive general and automobile liability insurance for the Vehicle protecting the County in amounts not less than $2,000,000 for personal injury to any one person, $2,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $2,000,000. The County shall name and list as additional insured the City, its officers and employees. This insurance policy shall specify its acts as primary insurance for the Vehicle and covers the operations of the County pursuant to the terms of this Agreement.
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14. Independent Contractor
This Agreement is by and between the County and the City and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and the City. The employees and agents of one party shall not be construed to be employees and agents of the other Party.

15. Volunteers
The County expressly acknowledges that the Volunteers are members of the Sheriff’s Department Civilian Volunteers and are not agents, employees, officers, or otherwise associated with, the City. The County is responsible for ensuring that the Volunteers comply with all applicable federal, state, and local laws, the Sheriff’s Department’s Civilian Volunteer Regulations and Guidelines, and other rules, regulations, or guidelines that may be applicable.

16. Governing Law, Jurisdiction, and Venue
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The City agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Los Angeles.

17. Validity and Waiver
If any provision of this Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby. No waiver by the County of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of the County to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights and remedies set forth in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

18. Assignment
A Party shall not assign its rights or delegate its duties under this Agreement, in whole or in part, without the prior written consent of the other party, and any attempted assignment or delegation without such consent shall be null and void.

19. Authorization Warranty
The Parties represent and warrant that the person executing this Agreement on behalf of each Party is an authorized agent who has actual authority to bind the Parties to each and every term, condition, and obligation of this Agreement and that all requirements of the Parties have been fulfilled to provide such actual authority.
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20. Integrated Agreement
This Agreement constitutes the entire understanding of the Parties, and no representations or promises have been made that are not fully set forth herein. The Parties understand and agree that no modifications of this Agreement will be binding unless such modification is in writing, duly accepted, and executed by both parties pursuant to Section 11 of this Agreement.

21. Counterparts
This Agreement may be executed in any number of counterparts, each of which, when so executed, shall be deemed to be an original, but such counterparts together shall constitute one and the same instrument.

22. Headings
The section headings that appear throughout this Agreement have been provided solely for the convenience of the Parties and do not define or limit the scope of any provision. Consequently, the headings shall not be considered when interpreting this Agreement. [Continued on following page for signatures]
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COUNTY OF LOS ANGELES CITY OF MALIBU
By_______________________ By_______________________
Robert G. Luna, Sheriff Candace Bond
Interim City Manager
By_______________________
Kelsey Pettijohn
City Clerk
By_______________________
Trevor L. Russin
Interim City Attorney
9

Agenda Item # 1.B.20.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: July 31, 2025 Meeting date: August 11, 2025 Subject: Disposal of Surplus Property
RECOMMENDED ACTION: Approve the disposal of Skate Park equipment per City Council Policy #39.

FISCAL IMPACT: No additional appropriation is required. Revenue will be credited to General Recreation-Skate Park (100-0000-3469-00). The items are valued at more than $500.

STRATEGIC PRIORITY: This item supports the Malibu Permanent Skate Park priority identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: Malibu Municipal Code (MMC) 2.56.180-Disposal of personal property requires the City Council to authorize disposal for items with a value of more than $500, that no longer have a use by the City, or are obsolete.

The Temporary Skate Park equipment at Malibu Bluffs Park will be removed after September 2, 2025, in accordance with a unanimous recommendation from the Parks and Recreation Commission (Commission). This decision was based on the timeline for the construction of the Permanent Skate Park, required preparatory work, safety considerations, and anticipated construction impacts. The Commission also recommended to surplus the Temporary Skate Park equipment following City Council Policy #39.

The Temporary Skate Park includes lumber-framed equipment and structures, Skatelite pro riding surfaces, metal railings, platform and ramp framing, ramp panels, transitions, decks, safety rails, metal work, footings, and foundations.

City Council Meeting
08-11-25
Item

1.B.20.

Agenda Item # 1.B.20.

Staff are requesting City Council authorize the disposal of the equipment, which aligns with MMC 2.56.180. The disposition will be done by negotiated sale, public auction, or donation to a nonprofit charitable or civic organization. The equipment will be sold or donated on an "as-is" basis and will first be offered for purchase to city employees and residents of Malibu. Property sold to the general public will be done through a bid process. Anyone purchasing the equipment will be responsible for disassembling and removing it from the site. All buyers will also sign supporting documentation releasing the City from liability.

ATTACHMENTS: City Council Policy #39
ATTACHMENT 1
ATTACHMENT 1

Agenda Item # 1.B.21.

Council Agenda Report
To: Mayor Riggins the Honorable Members of the City Council Prepared by: Renée Neermann, Financial Controller
Approved by: Candace A. Bond, Interim City Manager
Date prepared: August 6, 2025 Meeting date: August 11, 2025 Subject: Local Agency Investment Fund
RECOMMENDED ACTION: Adopt Resolution No. 25-45 to delegate to the incumbents in the positions of City Manager, Assistant City Manager, Deputy City Manager, and Financial Controller the authority to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF) consistent with the City’s Investment Policy; and rescind Resolution No. 13-11.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2025-26 Strategic Priority Project List.

DISCUSSION: In 2003, the Council adopted Resolution No. 03-56 authorizing certain City officials to deposit funds in the State of California’s Local Agency Investment Fund. This resolution was later rescinded by Resolution No. 13-11, which authorized the City Manager, Assistant City Manager, and their successors, to deposit and withdraw funds with LAIF in accordance with the City’s investment policy.

LAIF administration requires two authorized signers to process transactions. Resolution No. 25- 45 will amend the current resolution to include additional positions with signing authority.

Specifically, it will designate the Deputy City Manager and Financial Controller as authorized representatives to initiate deposits and withdrawals in accordance with the City’s Investment Policy. This change will ensure that appropriate signers are available to authorize transactions during emergencies or other unforeseen circumstances, thereby supporting continuity of operations and maintaining compliance.

ATTACHMENTS: Resolution No. 25-45
City Council Meeting
08-11-25
Item

1.B.21.

RESOLUTION NO. 25-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MALIBU AUTHORIZING INVESTMENT OF MONIES

IN THE LOCAL AGENCY INVESTMENT FUND AND
RESCINDING RESOLUTION NO. 13-11
The City Council of the City of Malibu does hereby find, order and resolve as follows:

SECTION 1. California Government Code Chapter 730 of the statutes of 1976, Section 16429.1 establishes a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer.

SECTION 2. The City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interests of the City of Malibu.

SECTION 3. The City is hereby authorized to deposit and withdraw monies in the Local Agency Investment Fund in the State Treasury for the purpose of investment as stated therein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

SECTION 4. The governing body of the City of Malibu delegates to the incumbents in the positions of City Manager, Assistant City Manager, Deputy City Manager, and Financial Controller the authority to order the deposit or withdrawal of monies in the Local Agency Investment Fund consistent with the City’s Investment Policy.

SECTION 5. Resolution No. 13-11 is hereby rescinded.

SECTION 6. The City Clerk shall certify the adoption of this resolution and shall cause the same to be processed in the manner provided by law.

PASSED, APPROVED AND ADOPTED this ____ day of August, 2025. ____________________________
MARIANNE RIGGINS, Mayor
ATTEST:
______________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
____________________________
TREVOR RUSIN, Interim City Attorney

Agenda Item # 1.B.22.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: August 4, 2025 Meeting date: August 11, 2025 Subject: Fourth Amendment to Lease Agreement for 23661 Pacific Coast Highway (Super Care Drugs, Inc.)
RECOMMENDED ACTION: Approve Fourth Amendment to Lease Agreement for 23661 Pacific Coast Highway with Super Care Drugs, Inc.

FISCAL IMPACT: The Amendment includes a one-time 50% rent reduction for a threemonth term. This is a fiscal impact of $25,697.88.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List. Staff will continue to work on ongoing projects and normal business while the FY 2025-26 Strategic Priority Plan is finalized.

DISCUSSION: On February 8, 2010, the Council approved a Lease Agreement for 23661 Pacific Coast Highway with Super Care Drugs, Inc. The Lease Agreement was amended on June 9, 2010, to correct the square footage of the leased space, to adjust the fixed minimum rent amount according to the corrected square footage, and to reflect the prorated amount of utilities and maintenance costs to be paid by the tenant.

The Lease Agreement and First Amendment to the Lease provided for a ten (10) year term with the option for one ten (10) year option with a base rent that increased every year at a rate of 3%. The tenant was required to improve both the interior and exterior of the site, is responsible for a pro rata share of the common area maintenance costs, the real property tax assessment, insurance costs and wastewater costs.

City Council Meeting
08-11-25
Item

1.B.22.
1

Agenda Item # 1.B.22.

On August 26, 2019, a Second Amendment was approved that provided for a 5-year term with two additional 5-year options, a rental rate of $4.75 ft² ($57 ft²/yr), and a rate increase of 2% per year for the first 5-year term. On November 12, 2024, a third amendment was approved a 25% rent reduction for the first additional 5-year option lease extension.

Due to the economic impact resulting from the Palisades Fire, Super Care Drugs, Inc. formally requested a 50% rent abatement for a period of three months, as detailed in the attached amendment.

ATTACHMENTS:

1. Fourth Amendment to the Lease Agreement with Super Care Drugs,Inc. 2 1
LEASE AMENDMENT NO. 4
PREMISES: 23661 Pacific Coast Highway, Malibu, CA
LANDLORD: City of Malibu
TENANT: Super Care Drugs, Inc., a California corporation LEASE DATE: January 6, 2010
This Lease Amendment No. 4 (“Amendment”), is dated, for reference purposes only, as of August 11, 2025, and is entered into by and between the CITY OF MALIBU, a California municipal corporation (“Landlord”) and SUPER CARE DRUGS, INC., a California corporation (“Tenant”). Landlord and Tenant may be referred to herein as a “Party” and collectively as “Parties.”
NOW, THEREFORE, in consideration of the foregoing and of their mutual covenants contained herein, the Parties hereby agree as follows:

1. Background. Landlord and Tenant entered into that certain Lease dated January 6, 2010 as amended by that certain First Amendment to Lease Agreement dated June 9, 2010, that certain Second Amendment to Lease Agreement dated August 26, 2019, and that certain Third Amendment to Lease dated November 12, 2024 (as amended, the “Lease”), for certain premises described therein and referred to as 23661 Pacific Coast Highway, consisting of approximately 3,235 square feet of interior space, together with adjacent exterior areas on the property (the “Premises”). Landlord and Tenant desire to amend the Lease to provide for rent relief from Landlord in response to the recent Palisades Fire.

2. Fixed Minimum Rent Reduction. Subject to Paragraph 3 below, Landlord agrees to reduce the Fixed Minimum Rent by the following amounts (“Reduced Rent”) during the following time periods (“Reduced Rent Period”):

Reduction Period Monthly Rent (unadjusted) Amount Reduced Monthly Rent (after reduction) August 1, 2025 – August
31, 2025
$17,131.92 50% $8,565.96
September 1, 2025 –
September 30, 2025
$17,131.92 50% $8,565.96
October 1, 2025 –
October 31, 2025
$17,131.92 50% $8,565.96
3 2

3. Conditions of Reduction. Except as otherwise specifically provided in this Amendment, no amounts due from Tenant under the Lease shall be affected. Landlord’s agreement to provide the Reduced Rent is conditioned upon Tenant not being in Default until the end of the current Lease term, Tenant not having assigned the Lease or sublet any part of the Premises, Tenant’s representations and warranties in this Amendment being true and correct in all material respects, and Tenant abiding by this Amendment. Upon Tenant’s Breach before the end of the current Lease term, Landlord’s agreement to provide the Reduced Rent shall terminate, and Tenant shall immediately owe and pay to Landlord any Rent previously reduced, together with late charges and interest due under the Lease. Tenant shall use commercially reasonable efforts to apply for and recover the Reduced Rent from any and all present or future available sources, including, but not limited to, private or governmental aid, assistance, or other relief related to the Palisades Fire, and insurance policies, and promptly reimburse Landlord the Reduced Rent as and when received by Tenant from any source.

4. Security Deposit. Landlord and Tenant acknowledge an existing Security Deposit of $12,000.00 is currently being held by Landlord pursuant to the Lease.

5. Delivery of Possession. Tenant hereby agrees that the Premises shall continue to be leased in its “AS-IS” condition, and Landlord shall have no obligation to make any repairs or modifications to the Premises. Tenant acknowledges and agrees that Landlord has made no representations or warranties regarding the Premises, including, without limitation, its suitability for Tenant’s proposed use.

6. Qualified Commercial Tenant Status/SB 1103 Compliance. Tenant hereby represents and warrants that, as of the date of Lease execution, it is not deemed a “qualified commercial tenant” defined in California Civil Code section 827(b)(7)(D)(as amended from time to time) as follows:
(a) A sole proprietorship, partnership, limited liability company, or corporation that (i) has 5 or fewer employees, including the owner, and (ii) generally lacks sufficient access to loans, equity, or other financial capital (a “microenterprise,” as defined in California Business and Professions Code section 18000),
(b) A restaurant with fewer than 10 employees, or
(c) A nonprofit organization with fewer than 20 employees.

If Tenant’s status changes to a “qualified commercial tenant” at any time during the Lease Term, Tenant shall provide notice to Landlord within 10 business days of such change in status.

7. Lease Negotiated in English. The parties acknowledge and agree that this Lease was negotiated and executed in the English language. If a translation of this Lease is provided to any party, it is for convenience only, and the English version shall control in the event of any conflict or discrepancy between the English version and the translated version.

8. Entire Agreement. This Amendment and the Lease, represent the final and entire agreement between Landlord and Tenant regarding the subject matter hereof and may not be contradicted by evidence of prior, subsequent, or contemporaneous communications or agreements 4 3
of the Parties. In the event of a conflict between the terms of the Lease and this Amendment, the terms of this Amendment shall control and prevail.

9. Ratification; Miscellaneous. Except as modified by this Amendment, in all other respects the Lease is hereby ratified and affirmed and remains in full force and effect. This Amendment may be executed in one or more counterparts.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment effective as of the last date written below.

LANDLORD
CITY OF MALIBU, a California municipal
corporation
By:_______________________________
Name:____________________________
Its:_______________________________
Dated: ____________________________
TENANT
SUPER CARE DRUGS, INC., a California
corporation
By:_______________________________
Name: ____________________________
Its: _______________________________
Dated: ____________________________
5

Agenda Item # 6.A.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Susan Dueñas, Public Safety Director
Approved by: Candace Bond, Interim City Manager
Date prepared: July 22, 2025 Meeting date: August 11, 2025 Subject: Indoor Warning Systems
RECOMMENDED ACTION: 1) Receive a report on indoor warning systems, and 2) Provide direction to staff if appropriate.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

However, depending on City Council direction, there could be a fiscal impact up to $950,000, which was not included in the Adopted Budget for FY 2025-26.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: On August 5, 2020, a Siren Feasibility Report, prepared by Mission Critical Partners (Attachment 1), was presented to the Public Safety Commission. This study provided recommended options for Malibu, but emphasized that a siren alerting system is an outdoor warning system. While there may be instances where someone will hear a siren indoors, depending on the construction of the building, location, and distance from the siren, siren systems are primarily for outdoor alerting. Indoor notification is not guaranteed. Therefore, the Commission recommended that an item be brought back as soon as possible, with other options to consider for alerting the community when they are indoors, with a specific focus on nighttime warnings.

In March 2021, staff engaged the services of Mission Critical Partners to prepare a report regarding options for an emergency warning system that would notify residents in their homes of an impending disaster situation. That report (Attachment 2) was presented to the Public Safety Commission on July 7, 2021, and described five system options:
• Tone Alert Radios
• Frequency Modulation (FM) Alerting
• National Oceanic and Atmospheric Administration (NOAA) Weather Radios City Council Meeting
08-11-25
Item

6.A.
1

Agenda Item # 6.A.
• Integrated Public Alert and Warning System (IPAWS)
The Commission formed an Indoor Emergency Warning System Ad Hoc Committee (Committee) of Vice Chair Stewart and Commissioner Gibbs to work with City staff and members of the public to analyze the options presented. The Committee considered how the options presented by the consultant might fit within the existing notification systems, such as the Everbridge disaster notification system, Wireless Emergency Alerts, text messages, and social media, as well as the possibility of future outdoor sirens. Another priority was a system’s ability to both alert and advise people of actions to take. The following table outlines the pros and cons of each system.

Alerting
Option Pros Cons
Tone Alert
Radios
• Can be heard indoors
• Can provide alerts when power
and cell service are out
• The City would have control of
sending alerts
• Could potentially reach most of
Malibu
• Expensive - $1,000,000+ to install
infrastructure
• Coverage is dependent on the
number and location of
transmitters
• The City would need to maintain
the infrastructure
• Residents must purchase a
receiver at a cost of $300 - $450.
• Efficacy cannot be tested until the
equipment is in place.

FM Alerting
• Can be heard indoors
• Can provide alerts when power
and cell service are out
• Can be used with bed shakers
• Will likely reach much of Malibu
• The City would have control of
sending alerts
• Most of the infrastructure is
already in place
• Infrastructure maintained vendor
and radio stations
• Alert FM receivers are moderately
priced at $139.
• Expensive - $950,000 fee in the
first year for a 5-year license. In
five years, this fee will need to be
paid again.
• $75,000 annual maintenance fee
• Only available through one
vendor: Alert FM.
• Coverage is dependent on FM
coverage
• Requires a long-term contract
• Efficacy cannot be tested until the
equipment is in place.
• Residents must purchase an Alert
FM receiver
IPAWS/Wireless
Emergency
Alerts
• Does not require that people
subscribe
• The City has control over sending
alerts
• Included in the City’s current
alerting system
• Does not work if cell service is out
• Difficult to target specific
neighborhoods
2

Agenda Item # 6.A.

NOAA Weather
Radios
• Can provide alerts when power
and cell service are out
• Can potentially reach most of
Malibu
• Alerts can only be issued by the
County
• Requires the use of an
appropriate NOAA radio
• The County will only use it during
countywide emergencies
• The City does not have control
over issuing alerts or testing the
system
Since all of the options have drawbacks, some significant, the Committee recommended that the City implement improvements to foundational structures that can be built upon rather than deploying one of the five options identified by the Mission Critical Partners report at this time. The Commission's recommendation (Attachment 3) included:

1. Enhance FM radio coverage in Malibu by upgrading the transmitter(s) or boosters for KBUU;

2. Investigate the possibility of utilizing the City’s existing but dormant AM transmitter(s) and licenses from the late 1990s for updating to current equipment and emergency broadcast authority;

3. Evaluate the use of the CERT/City UHF repeater and license to operate a Tone Alert Radio system;

4. Contact the FM Alert vendor to explore the implementation of FM Alert in Malibu;

5. Incorporate the action of referring people to KBUU for more information into the annual test of the City’s disaster notification system and publicize it to the community; and

6. Direct the Public Safety Commission to review the status of this project on an annual basis.

The above recommendations were presented to the City Council at the November 30, 2021, Special Meeting, and the Council directed the Public Safety Commission to continue to study options for indoor emergency warning systems and provide recommendations.

Subsequently, the Committee met again to discuss information provided by Alert FM, a vendor that provides FM radio-based and satellite notification systems. With this system, targeted alerts can be sent through FM stations that have frequencies that reach Malibu and agree to have the required equipment installed at their station. The FM alerting equipment would enable the City to use the FM station’s frequency as a conduit for sending alerts and would only be accessible by the City and not the FM station owner (Attachment 4).
3

Agenda Item # 6.A.

Until recently, implementing FM Alert has hinged on expanding FM radio coverage through Malibu. However, in 2023, the City entered into an MOU with KBUU FM and agreed to install a pole at Malibu Bluffs Park to hold an antenna that would expand KBUU’s coverage to most of the eastern end of the City. Installation of the pole was recently completed, and KBUU is now broadcasting as far east as Duke's restaurant.

In addition to the expansion of the KBUU FM signal, staff have also been exploring options that would utilize the infrastructure of the Los Angeles Regional Interoperable Communications System (LA RICS). LA RICS is a state-of-the-art network of approximately 90 radio repeaters throughout LA County solely dedicated to daily use by emergency responders and other Public Safety agencies and jurisdictions. The City gained access to the system in September 2024 to support a handheld radio program.

Staff is currently looking at two potential options to utilize this robust infrastructure to support a radio-based alerting system, including:
• Using a radio pager that is LA RICS compliant to serve as a receiver for emergency alert messages from the City’s LA RICS handheld radios. • Using the LA RICS infrastructure to implement the Tone Alert radio system.

Both concepts involving the LA RICS infrastructure are currently being reviewed for feasibility. However, if either option works, it would eliminate the need to install additional infrastructure and reduce long-term maintenance costs for the City. However, the pager/receiver would cost between $300 and $600 each.

ATTACHMENTS:

1. Siren Feasibility Report

2. Indoor Alerting Options Report

3. Public Safety Commission Ad Hoc Committee Final Report

4. FM Alert Proposal
4 MissionCriticalPartners.com
Dallas Office | 502 N. Carroll Ave. Suite 120 | Southlake, TX 76092 | 888.8.MCP.911 or 888.862.7911 Siren Feasibility Report
Final Report
PREPARED JULY 2020

FOR THE CITY OF MALIBU, CALIFORNIA
Attachment 1
5 i
Table of Contents
Executive Summary....................................................................................................................... 1 1 Background............................................................................................................................. 2 2 Methodology............................................................................................................................ 3

2.1 Project Kickoff Meeting .......................................................................................................... 3

2.2 On-Site Information Gathering ............................................................................................... 3

2.3 Sound Propagation Analysis .................................................................................................. 3

2.4 OWS Planning Study ............................................................................................................. 4 3 Findings .................................................................................................................................. 4

3.1 Sites ...................................................................................................................................... 4

3.2 Current State of Alert and Notification.................................................................................... 5 4 Assessment............................................................................................................................. 8

4.1 Technology Overview ............................................................................................................ 8

4.1.1 Principle of Sound ............................................................................................................................... 8

4.1.2 Outdoor Sound Propagation ............................................................................................................... 9

4.1.3 Siren Sound Generation.................................................................................................................... 10

4.1.4 Siren Sound Propagation/Coverage ................................................................................................. 11

4.1.5 Siren Performance Measurements ................................................................................................... 11

4.1.6 Siren System Features...................................................................................................................... 12

4.1.7 Market Research............................................................................................................................... 14

4.2 Alert and Notification Operational Overview.........................................................................14

4.2.1 Operationalizing Alerting ................................................................................................................... 15

4.3 Siren Coverage Predictions ................................................................................................. 16

4.4 Inter-connecting Network .....................................................................................................19 5 Options.................................................................................................................................. 21

5.1 Option #1 – 6 Sites, High Power Sirens ...............................................................................21

5.2 Option #2 – 20 Sites, Mix of High and Low Power Sirens.....................................................22

5.3 Option #3 – 33 Sites, Low Power Sirens..............................................................................23 6 Conclusions and Recommendations ..................................................................................... 25 Appendix A – Siren Coverage Maps............................................................................................ 26 Appendix B – Alerting Technologies ............................................................................................ 40 Appendix C – Product Information ............................................................................................... 45 Appendix D – Additional Resources for Emergency Alerting and Communication.......................48 6 ii
Table of Figures
Figure 1: DSA Directional Speaker Array (Federal Signal)...........................................................................11 Figure 2: WPS4000 Series Rotating Siren (Whelen) ....................................................................................11 Figure 3: WPS2900 Series Omni-directional Siren (Whelen) .......................................................................11 Figure 4: Digital VHF Coverage Study...........................................................................................................20 Table of Tables
Table 1: Sound Loss Indoors........................................................................................................................... 9 Table 2: Siren Manufacturers ........................................................................................................................14 Table 3: Coverage Modeling Scenarios ........................................................................................................18 Table 4: Sound Levels (dB) and Relative Loudness of Typical Noise Sources............................................19 Table 5: Network Solutions Advantages and Disadvantages .......................................................................20 Table 6: Option #1 Cost Estimate..................................................................................................................21 Table 7: Option #2 Cost Estimate..................................................................................................................23 Table 8: Option #3 Cost Estimate..................................................................................................................24 7 1
Executive Summary
Mission Critical Partners, LLC (MCP) was retained by the City of Malibu, California, to investigate the feasibility of providing a siren alerting and warning system. The intent of the system is to provide mass alerting and warning in the event of natural and manmade disasters including wildfires, terrorist events, and severe weather.

MCP would like to thank Malibu public safety employees for providing outstanding support throughout the feasibility study.

A siren alerting system is an outdoor warning system (OWS) designed to alert/warn the public of an event or possible event, depending on how it is utilized. While there may be instances where someone will hear a siren indoors, depending on the construction of the building, location, and distance from the siren, siren systems are for outdoor alerting. Indoor notification is not guaranteed. Sirens are just one tool used in a public safety alerting strategy and complement the use of other alerting tools.

Sirens can be tone-only or both tone and voice. Voice systems, while helpful to relay messages, also are difficult to implement in a large area with multiple sirens. The location and distance from systems and other natural and manmade obstructions, as well as atmospheric conditions, will affect the intelligibility of the outdoor message. Voice and tone components of a siren system can be integrated into indoor public address (PA) systems with additional equipment and configuration to enhance the system.

Siren systems are used to alert the public of an imminent threat. With tone systems, the activation of the sirens alerts the public to the threat; the public then should seek other information on the threat. A voice/tone system will provide the alert with a message regarding the threat and what to do. Modeled voice coverage intelligibility and coverage area will differ depending on atmospheric conditions.

MCP worked with the Malibu public safety group to identify the City-owned properties that could support a siren. Once the properties were identified, sound propagation studies were performed to provide maximum coverage within Malibu’s city limits. The models then were adjusted to provide maximum coverage within the city limits but reducing the possible sound coverage into neighboring jurisdictions. It is not possible to provide maximum coverage without some sound entering neighboring jurisdictions.

MCP estimates between 20 to 33 sirens are necessary to provide appropriate coverage in key identified areas. Final siren placements will be critical to ensure coverage during Santa Ana winds. Coverage can be obtained using a minimum of 20 sirens, but due to terrain, accessibility, and landowner permissions additional sirens may be needed. A detailed engineering design, to include final siren locations, will be necessary to determine the actual siren count and provide the predicted coverage.

The estimated installation cost of the siren system is $1.2 million to $1.9 million. These estimates were established on a base siren installation. Local code and enhanced installation costs due to final locations have not been considered. A detailed engineering design also will be required for final costing. 8 2
1 Background
The City of Malibu (City) sought a planning study for an outdoor warning system (OWS), specifically sirens, and the identification and design of multiple siren sites to ensure that the sirens are audible in all areas of Malibu (the city) when the system is activated.

Of particular concern to the City is the effects of Santa Ana winds. The National Weather Service defines Santa Ana winds as "… a weather condition in which strong, hot, dust-bearing winds descend to the Pacific Coast around Los Angeles from inland desert regions.”1 Known for the dry, hot weather that they bring in autumn, the winds often bring the lowest relative humidity of the year to coastal Southern California. The low humidity, combined with the warm, compressional-heated air mass, plus high wind speeds, create critical fire weather conditions.

Malibu relies primarily on communications tools that require electricity during a disaster. These methods include web-based alerts, reverse 911-style alerts, and Wireless Emergency Alerts (WEA). Areas of the city regularly experience power outages during adverse, especially windy, weather conditions. The local utility provider utilizes a Public Safety Power Shut-off (PSPS) program during Red Flag2 weather conditions. Because of the PSPS program, residents of Malibu could possibly be without power during periods of heightened fire danger, resulting in an increased risk of not receiving important communications, including evacuation orders, via phone, internet, or radio.

Environmental events like these must be fully understood when planning and designing an OWS, so the system can clearly and effectively communicate alerts to residents and visitors. The OWS must be designed to rely on solar power and have enough battery-backup capacity to send critical alerts, when required, at night or days when the sun may be blocked by smoke or clouds.

The City contracted with Mission Critical Partners, LLC (MCP) to develop a comprehensive and actionable OWS plan to enhance its ability to disseminate emergency alerts, especially in wildfire situations that pose a threat to life and property.
1 “Santa Ana Wind.” Glossary. National Weather Service. https://w1.weather.gov/glossary/index.php?word=santa+ana+wind 2 Red Flag is “a fire weather program which highlights the onset of critical weather conditions conducive to extensive wildfire occurrences.” Reference: “Red Flag.” Glossary. National Weather Service. https://w1.weather.gov/glossary/index.php?word=red+flag 9 3
2 Methodology

2.1 Project Kickoff Meeting
MCP conducted a project kickoff meeting in January 2020 with the City that established mutual acquaintance, clarified roles, and confirmed the desired outcomes and deliverables. MCP took this as an opportunity to gain a mutual understanding of the City’s future vision of its proposed OWS.

2.2 On-Site Information Gathering
MCP spent time on-site gathering information to fully understand what is required of the system both operationally and technically. During the on-site interview, MCP reviewed each element of an OWS and documented expectations and requirements of the system. A key focus of the meetings was site discussion. The City provided site information in geographic information system (GIS) format.

MCP’s analysis began with City-provided sites as a priority, but also kept in mind all site options available.

While the City supports the placement of sirens in public right-of-ways, arbitrary ‘pins’ where dropped as a last resort to demonstrate the number of sites needed for this initial feasibility and budgetary exercise.

2.3 Sound Propagation Analysis
MCP conducted a sound propagation analysis. The sound study ensures that sirens are distributed optimally throughout the city by identifying coverage. Using collected data, MCP produced sound propagation maps using siren planning software to determine the levels of coverage achieved from proposed sites. The coverage models take into consideration varying geographical topology and environmental factors such as foliage and building density.

The study considered various environmental factors including:
• Ambient temperature
• Ambient humidity
• Wind speed
• Wind direction
• Building height
• Terrain
Environmental factors that will be present during Red Flag weather were important when modeling coverage, including understanding the effects of the Santa Ana winds. In addition, much of Malibu has deep canyons and steep hills, which pose a challenge for proper coverage.

The analysis resulted in recommendations for the most efficient siren distribution across the city, including:
10 4
• A sound coverage area for each proposed siren site, considering environmental data • Identification of any areas of the city in which sirens will be ineffective due to geography or other characteristics

2.4 OWS Planning Study
MCP compiled the data collected into this report, which provides a baseline assessment and includes the following:
• Design options available
• Estimated cost for each option
• Estimated ongoing maintenance costs following project completion • Maps showing range of each proposed siren
• Descriptions of recommended siren models, including visuals and detailed lists of technical features • Limitations on the effectiveness of an OWS in Malibu
3 Findings

3.1 Sites
The City provided six properties, identified on the map below, that could be used as potential sites for sirens.

• Trancas Park
− Latitude and Longitude (Lat-Long) Coordinates: 34.038916, -118.845391 − This 35-acre park has been identified as a possible siren site based on its status as a City-owned property, proximity to residential areas, and relatively flat geography. While the northern end of the park houses playground equipment, the southern end is primarily an open field. In particular, the 11 5
southwest corner may be viable due to its lack of impacts on residents’ ocean views and Environmentally Sensitive Habitat Areas (ESHA).
• Heathercliff Road and Pacific Coast Highway (PCH)
− Lat-Long Coordinates: 34.022118, -118.806681
− This 18-acre undeveloped lot has been identified as a possible siren site based on its status as a City-owned property, proximity to residential and commercial areas, relatively flat geography, and lack of impact on current land uses.
• Bluffs Park
− Lat-Long Coordinates: 34.033339, -118.702064
− This 10-acre park has been identified as a possible siren site based on its status as a City-owned property, proximity to residential areas, and its current use as an alternate location for the City’s Emergency Operations Center (EOC). The relevant residential neighborhoods are at a lower elevation than the park itself.
• 23575 Civic Center Way
− Lat-Long Coordinates: 34.036233, -118.691314
− This 9-acre undeveloped lot has been identified as a possible siren site based on its status as a City-owned property, proximity to residential and commercial areas, relatively flat geography, and lack of impact on current land uses.
• Malibu City Hall
− Lat-Long Coordinates: 34.039369, -118.692974
− City Hall has been identified as a possible siren site based on its status as a City-owned property, proximity to residential areas, and status as a government building. • Las Flores Park
− Lat-Long Coordinates: 34.040054, -118.637656
− This 6.7-acre park has been identified as a possible siren site based on its status as a City-owned property, proximity to residential areas, and relatively flat geography. Additionally, it is in a fireprone region of the city that was devastated by wildfire in 1993.

This site information was useful in the southern/coastal areas. For the north, arbitrary sites were dropped in to assess the number of sites that would be needed to gauge the scope of this budgetary effort.

3.2 Current State of Alert and Notification
Malibu does not currently have an OWS, although the Los Angeles County Sheriff’s Department has public address (PA) systems on all vehicles.
12 6
If the decision is made to evacuate, shelter-in-place, or take other protective action, the City disseminates this information through multiple channels. The City may use one or all the following means of communication to issue an emergency notice to take protective action:

Wireless Emergency Alerts (WEA)
Emergency Telephone Notification System (ETNS)
PA system and vehicle sirens
City website for alerts3
Malibu City Television (TV)
Call in telephone number
The various alert and warning systems employed by the City are designed to provide timely and up to date information during an emergency. Many of the systems used to communicate emergency information are already being used to inform the public of day-to-day City business.

Wireless Emergency Alerts
WEA is part of Integrated Public Alert and Warning System (IPAWS). IPAWS is the nation’s alert and warning infrastructure, overseen by the Federal Emergency Management Agency (FEMA). “IPAWS provides public safety officials with an effective way to alert and warn the public about serious emergencies using the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), the National Oceanic and Atmospheric Administration (NOAA) Weather Radio, and other public alerting systems from a single interface.”4
The City only has direct access to WEA alerts, which it can issue through their ETNS.

WEA are emergency messages sent by authorized government alerting authorities through the major mobile carriers. WEA are targeted to a defined geographical area. This capability allows for both the residents of a given jurisdiction and persons visiting the jurisdiction to be notified. WEA are presented differently than a typical text alert in order to differentiate it from regular notifications. They offer a unique alert tone and vibration accompanied by a brief push notification displayed uniquely on the end user’s mobile device. The public does not need to register for this service. WEA is an opt-out system. Mobile device users will receive the WEA notification unless they choose to deactivate the service on their mobile device.
3 https://www.malibucity.org/alerts 4 FEMA. Integrated Public Alert & Warning System. https://www.fema.gov/integrated-public-alert-warning-system 13 7
NOAA Weather Radio
While the City does not utilize this technology, it does work closely with the National Weather Service (NWS) and NOAA to receive ongoing updates during weather-related incidents, such as rainstorms or fire watches.

Emergency Telephone Notification System
Malibu currently uses Everbridge as its official emergency notification system, which is only used for communication of urgent information. Everbridge can be used to contact City residents, businesses, and employees. Everbridge sends emergency alert notifications via voice messages, short message service (SMS)/text messages, and email messages during times of emergencies and disasters.

PA System and Vehicle Sirens
The Los Angeles County Sheriff’s Department and the Los Angeles County Fire Department can issue warnings using sirens and loudspeakers on their vehicles. Examples where this may be appropriate include:

Widespread evacuation
Hazardous materials incident
Civil disturbance
Crowd control
This method is effective in reaching most people, except those with hearing impairments. This method should be used in addition to other mass notification systems including WEA and Everbridge, as appropriate.

Alert Center
The Alert Center, a component of the City’s website Notify Me system, can provide alerts to residents and others (e.g., visitors, businesses) that wish to self-register into the system. This system is used for more day-to-day information such as beach, public health, traffic, utility, and weather information.

City Sirens
The City intends to install sirens (similar to tornado sirens) throughout the area. The sirens may be used to issue evacuation orders or shelter-in-place warnings, and more. These sirens will have the capability to project far and wide with the intent of notifying the whole community if necessary.

This assessment focuses on this form of alert and notification.

Other Emergency Information Systems
Malibu uses several other systems including a hot line that residents can call for the latest information. 14 8
.

Following the initial emergency notification, the City would utilize the means below to relay important messages to the public.

Social media
− Twitter
− Facebook
− Instagram
Media releases and E-blasts
City website Alert Center
Malibu TV 3
Electronic changeable message signs (CMS)
4 Assessment

4.1 Technology Overview
During times of emergency, communications is key to saving lives. There are several ways to communicate with the public during these situations—one very effective method is outdoor warning sirens.

OWSs can advise people that a hazard exists and, depending on the jurisdiction, what action needs to be taken. Although outdoor warning sirens serve the same primary purpose of alerting people about natural and manmade hazards, they can vary widely in terms of design, functionality, features, and performance.

4.1.1 Principle of Sound
Sound is a form of mechanical energy oscillations of pressure through the air above and below the surrounding air pressure. Three components of sound that can be distinguished by humans are loudness5, pitch6, and tone7. Sound travels at a speed of about 1,000 feet per second through the air, but wind, turbulence, humidity, and temperature can cause variations in the speed of sound.

Loudness is determined by the magnitude of sound in decibels (dB) relative to the carrier (dBc). The frequency, or pitch, components of a sound are expressed in terms of hertz (Hz). The average human hearing range is usually defined between 20 and 20,000 Hz. Lower frequencies travel farther in the air than higher frequencies, because higher frequencies attenuate more rapidly with distance. 5 The attribute of a sound that determines the magnitude of the auditory sensation produced and that primarily depends on the amplitude of the sound wave involved. https://www.merriam-webster.com/dictionary/loudness 6 The property of a sound and especially a musical tone that is determined by the frequency of the waves producing it; highness or lowness of sound. https://www.merriam-webster.com/dictionary/pitch 7 Vocal or musical sound of a specific quality. https://www.merriam-webster.com/dictionary/tone 15 9
Sound decreases in magnitude (loudness) and in dBc at greater distances from its source. This decrease is called attenuation. Factors that affect the rate of attenuation include sound frequency, terrain, prevailing winds, temperature, atmospheric stability, and humidity.

4.1.2 Outdoor Sound Propagation
As sound moves outdoors from an OWS to a potential listener, there are factors that influence the propagation of sound.

Divergence: As sound radiates away from a source, its intensity decreases with distance because the energy of its original sound pressure is spread over a larger and larger area.

Sound Absorption: Terrain and atmosphere have the most effect on outdoor sound absorption. − Refraction: Refraction of outdoor sound by temperature and wind velocity gradients is very complex. The atmospheric nonuniformity of the temperature and wind in the atmosphere produces a bending or refraction of sound waves.
− Ground Absorption: Sound propagation paths near the ground can experience additional attenuation. Acoustically “soft” surfaces such as topsoil covered with grass can cause significant attenuation. Inversely, acoustically “hard” or reflective surfaces such as asphalt, ice water, or concrete provides significantly less attenuation.

Obstructions: Sound can be blocked by barriers, vegetation, and buildings. Factors such as outdoor conditions, building construction materials, and open or closed windows can determine the level to which persons inside a building will be able to hear outside sound. The table below depicts sound loss for various types of construction.

Table 1: Sound Loss Indoors8
Building or Construction Type Sound Loss (dB)
Open Window Closed Window
Residences – light frame, single-pane windows 12 20
Residences – light frame, dual-pane or storm windows 12 25 Schools 12 25
Churches 20 30
Hospitals/Convalescent Homes 17 25
8 Reproduced from FEMA, Outdoor Warning Systems, Technical Bulletin (Version 2.0), January 12, 2006. Pg 8. 16 10
Building or Construction Type Sound Loss (dB)
Open Window Closed Window
Offices 20 30
Theaters 17 25
Hotels/Motels 17 25
Masonry wall construction – single-pane windows 12 25
Masonry wall construction – dual-pane windows 12 35
Sealed glass wall – ¼-inch glass thickness more than 50 percent of exterior wall area - 28
20 lb/ft2 solid wall – no windows, no cracks, no openings - 30 50 lb/ft2 solid wall – no windows, no cracks, no openings - 38 The effects of all the above-mentioned factors on sound attenuation outdoors is both intricate and unpredictable.

4.1.3 Siren Sound Generation
Outdoor warning sirens can be classified either as pneumatic or electronic.

Pneumatic
− Pneumatic sirens generate tones through the interaction of two principal components: a rotor and a stator. Machined into both the rotor and stator are alternating equidistant vanes, which generate tones as the rotor spins and draws air into the siren. The incoming airflow is pushed out in bursts through the stator each time its holes align with the holes of the rotor. Sound waves are produced by the
process of blocking and unblocking airflow at regular
intervals. The frequency of the air bursts determines the pitch of the siren.

Electronic
− Circuitry components such as oscillators, transistors, modulators, and speaker drivers (e.g., woofers and tweeters) generate, amplify, and produce sound waves and vary their frequency and 17 11
duration. The electronic-based system projects sound through speakers that are mounted as a horn assembly. These synthesized sounds can include customized tones or emulate the standard warning signals of pneumatic sirens, such as wail and high-low, and broadcast both live and prerecorded voice announcements.

4.1.4 Siren Sound Propagation/Coverage
Typically, there are three types of coverage patterns: directional, rotating, and omni-directional.

Directional: A highly focused cone of sound is sent out in the direction the device is pointing.

Rotating: To expand the breadth of their sound coverage areas, some directional sirens have built-in mechanisms that enable them to rotate 360 degrees around a vertical mounting unit such as a pole Omni-directional: These devices produce sound in all directions horizontally from the source Figure 1: DSA Directional Speaker
Array (Federal Signal)
Figure 2: WPS4000 Series
Rotating Siren (Whelen)
Figure 3: WPS2900 Series Omnidirectional Siren (Whelen)

4.1.5 Siren Performance Measurements
The performance of outdoor warning sirens can be assessed in various ways. Common measurements are noted below:

Sound output: the sound pressure level in decibels at a specified distance, usually 100 feet Effective range: the distance at which a siren can maintain a specified sound pressure level; typically, 60 to 70 dB
Sound radius or sound circle: the estimated range of omni-directional and rotating sirens 18 12
Beam width or sound emission arc: the breadth of a directional siren’s horizontal output measured in degrees
Intelligibility: the extent that voice announcements can be understood by the listener (applies only to sirens capable of voice announcements)

4.1.6 Siren System Features

4.1.6.1 Tone versus Voice
There is the capability of producing various tones for an outdoor siren warning system—each tone conveying a distinct message to the listener. This of course requires significant investment in public education to ensure procedures for each tone (situation) is fully understood. An effective educational campaign ensures the message of these tones is understood regardless of language, dialect, and cultural origins.

In areas with a large transient population (e.g., high volumes of seasonal workers, tourists, campers, etc.), who may not understand the meanings of the various tones, it is important to have a system in place that instructs the listener via voice as to the required procedure during the emergency situation. Depending on the demographic of the area, this may require the use of different languages. This voice option also is useful when complex instructions are required.

The best know siren sound is the alert tone used by NOAA for severe weather, which is heard on television and radio. Most of the older generation know what it means, having been accustomed to the weekly tests.

How the younger generations watch television and listen to music is different and many younger people are not exposed to the weekly or monthly tests. Foreign nationals also may not be familiar with the sounds.

It is quite likely that people will hear the sirens and then inquire as to the meaning. Again, an initial outreach program and continuing education will be necessary if multiple tones are selected to represent different situations.

The number of tones used should be kept to a minimum.

4.1.6.2 Strobes
For persons who are hearing impaired or reside in areas located beyond the outdoor siren’s audibility or intelligibility range, a visual alert is a viable option to provide additional alerting. Strobes are mechanisms to provide complementary warning capabilities to outdoor siren systems to meet Americans with Disabilities Act (ADA) requirements. The strobes are only effective, however, with line of sight to the siren. If one cannot see the siren, the strobe will be ineffective. Sound coverage area is much larger than the distance a strobe can be detected.
19 13

4.1.6.3 Control System
In the event of an emergency, the central control center must communicate with the siren for activation. In addition to activation, operations, monitoring, and testing rely on siren communications. This communication can be one-way or two-way.

One-way: While the central control tower can activate the warning sirens, the sirens cannot reciprocate. An advantage of this option is the low startup cost; however, the disadvantage of this type of system is the manpower needed to inspect and test the sirens.

Two-way: This option allows the siren to report back to the central control center. Advantages of this option include status reporting, real-time monitoring for tamper detection, and battery status updates.

While these capabilities come at a higher cost, they may be justified in lower maintenance and operational costs over the system’s lifetime.

4.1.6.4 Inter-connecting network
Most outdoor warning sirens require some sort of activation and control system to regulate its operation.

Sophisticated activation products have digital control units, ensuring the siren also can be operated from a computer using a wired Ethernet connection or with various wireless technologies including cellular, satellite, and radio. Features of these digital systems include the following:

Cloud-based access from any computer or mobile device, which allows the user to access their system from any computer connected to the internet
User-friendly applications for iOS and Android, including a web-based console with a mobile responsive graphical user interface (GUI)
Weather activation
Map-based activation

4.1.6.5 Power Sources
Outdoor warning sirens can be powered in a variety of ways; however, larger models designed to provide mass notification capabilities typically operate on alternating current (AC) power, with rechargeable batteries or generator for backup power. The advancements in renewable energy technologies, including wind and solar, have been leveraged by some siren manufacturers.

4.1.6.6 Installations
There are three types of installations for the poles: direct buried, pier, and ballasted.

Direct Buried: This installation is used with wood or fiberglass poles. Typically, a pole is 50 feet long.

Eight to ten feet is buried in the ground, leaving 40 to 42 feet exposed. The diameter of the hole is approximately 15 inches.
20 14
Pier: This installation is used for a steel or concrete pole. While the pole is buried to the same depth as a direct bury, more soil is disturbed as the pole diameter is larger.

Ballasted: This installation is for a galvanized steel mount and is non-penetrating. As there is no digging required, the soil is not disturbed. The base is approximately 11 feet square and requires stone as a ballast.

Once the poles are installed, the equipment can be installed. Generally, the amplifiers and strobe light, if applicable, are mounted near the top of the pole. If solar panels are used, they will be mounted on top of the amplifiers. The equipment cabinets and batteries are mounted towards the lower half of the pole. Some owners prefer to mount the equipment at a height reachable by personnel standing on the ground and others prefer to mount it higher to avoid potential tampering or theft.

4.1.7 Market Research
There are several outdoor warning siren manufacturers, listed in the table below. Appendix C, Product Information, contains specification sheets from some popular outdoor siren manufacturers. Additional information on the sirens included in this report can be obtained from the vendors listed alphabetically in this table.

Table 2: Siren Manufacturers
Vendor Phone Website/Email
Acoustic Technology Inc (ATI) (617) 567-4969 https://www.atisystems.com/about/ [email protected]
American Signal Corporation (414) 358-8000 www.americansignal.com [email protected]
Eaton (800) 631-2148 www.cooperindustries.com
Edwards Signaling (800) 655-4497 www.edwards-signals.com Federal Signal Corporation (800) 548-7229
www.fedsig.com/warning-massnotification-systems
[email protected]
Sentry Siren, Inc. (866) 427-4736 www.sentrysiren.com
[email protected]
Whelen Engineering Company, Inc. (860) 526-9504 www.whelen.com [email protected]

4.2 Alert and Notification Operational Overview
Alerting the public is one of the major functions of government in an emergency. To effectively perform these functions there are several things to consider. The first is understanding the components of effective 21 15
public alerting. Alert, warning, and notification are different actions, but all are important to protect the public.

An alert is giving notice to the public to get their attention that an event has occurred. This is often difficult in the constant noise of today’s environment. The alert is often a short sound, action, or message. For a radio listener, the alert would be the EAS tones and headline that precedes an EAS message.

A warning is used to prepare the public for a potential risk. Warnings often include actions the public can take to mitigate the impact of the risk.

A notification has more information and usually has instructions for the public to try to protect them from the event. For a radio listener, this would be the description and instructions in the EAS message.

4.2.1 Operationalizing Alerting
MCP reviewed the Malibu website and it was clear that the use of these systems has been planned in the past and used. The use of a dedicated alert webpage for information that is easy to reach works well and the hot line information is readily available to the public.

Effectively alerting the public relies on several factors and is built on actions by the alerting authority. Some of the things that can provide this are the following:

Plans: Pre-established plans outline what systems will be used by whom. These should include primary and alternate systems as well as systems used by other agencies.

Policies and Procedures: Clear policy and procedure delineate who, when, how, and why various communications will take place.

Pre-defined and Pre-approved Messaging Templates: Pre-defined messages should be developed in conjunction with a public information professional.
22 16
Training: Recurring training on the use of the systems will improve users’ skills. It is important to have multiple people trained on all systems.

Exercise: Use of these systems on a regular basis will increase effectiveness. This is a constant process with plans trained, exercised, and refined regularly. This process also helps to keep information fresh in the minds of the users.

4.2.1.1 Plans
The City of Malibu Emergency Operations Plan states that one of the emergency management goals is to “provide effective life safety measures, reduce property loss, and protect the environment.” All other plans must support these goals. To supplement this plan, the City also is in the process of developing an Alert and Warning Plan that will be consistent with the State’s Alert and Warning Guidelines, issued in 2019.

The Alert and Warning Plan will include guidelines for training, exercises, testing, and policies on emergency and non-emergency use of all systems, including the OWS once it is implemented.

4.3 Siren Coverage Predictions
MCP conducted a feasability sound propagation/coverage analysis. This study identified the number of possible sirens needed to cover the city, as Phase II would provide a more detailed design with siren locations. The siren count may change based on final site selections during the detailed design phase.

Coverage maps were created based on a model simulation developed in SoundPLAN® software. The model used to generate the sound pressure maps for Malibu divided the geographic regions by assigning a higher absorption factor to the hills and a higher reflective value to the flat land area to the south.

Additionally, the sound pressure models took multiple environmental factors into consideration including:

Temperature
Humidity
Barometric pressure
Wind speed
Wind direction
Building height
Terrain fluctuations
Meteorological assumptions used in the model are listed in the table below. 23 17
Temperature 77⁰ F
Humidity
50% Calm
11% Santa Ana
Winds
Winds
Calm and
40 mph Santa Ana
winds
Barometric
Pressure 29.92 inHg9
Siren Height 45 ft
The coverage maps developed utilized potential sites provided by the City, as noted in Section 3.1, Sites.

MCP modeled three scenarios, with four primary variations between the scenarios.

Number of sites (or site density) – Different site counts were modeled to not only depict coverage for the north and city-wide regions, but different site count scenarios were created to show a minimal and optimal site count design for the overall city-wide solution.

Siren power (or loudness) – Scenarios were modeled using either high-power sirens or a mix of highpower and low-power sirens to prevent excessive sound outside the city limits.

Effects of high winds – Environmental factors that will be present during Red Flag weather events were of importance when modeling coverage, especially understanding the effects of the Santa Ana winds.

Both phases were modeled under a no wind condition (calm day) and a Santa Ana winds condition to assist in visualizing the effects on siren coverage during a wildfire.

Indoor coverage – At the request of the City, potential indoor coverage was modeled for each scenario.

This is essentially a subtraction of 25 dB to allow for building signal loss. The value for ‘Residences – light frame, dual-pane or storm windows’ from Table 1 was used.

The table below summarizes the three scenarios (nine total maps). 9 Inch of mercury
24 18
Table 3: Coverage Modeling Scenarios
# of Sites
High or
Low Power
or Mix
Santa Ana
Winds Indoor
Scenario #1 6 High x x
Scenario #2 20 Mix x x
Scenario #3 33 Low x x
Appendix A, Siren Coverage Maps, contains the maps for the above scenarios. Each map illustrates three thresholds: yellow, green, and reddish-brown; each threshold represents sound pressure in a dB value or loudness. Yellow represents the strongest at 80 dB or greater, while reddish-brown is the weakest at 60 to 70 dB. The green threshold is 70 to 80 dB.

Most vendors design systems to have a minimal threshold of 60 to 70 dB.

Per FEMA guidelines, effective siren systems should be designed to be at least 10 dB louder than ambient levels. MCP took various measurements throughout the city and found ambient levels range from 40 to 60 dB. Being conservative, MCP used a minimal threshold of 70 dB in the coverage modeling, which is illustrated by the green shading.

To help provide a frame of reference for typical dB levels, the table below contains some common sounds and their dB ratings.

Noise level in dB (decibels)
25 19
Table 4: Sound Levels (dB) and Relative Loudness of Typical Noise Sources10 dB Outdoor Noise Levels
120 Military jet aircraft take-off from aircraft carrier with afterburner at 50 ft. – 130 dB
110 Turbo-fan aircraft at takeoff power at 200 ft. – 118 dB 100 Boeing 707 or DC-8 aircraft at one nautical mile (6,080 ft) before landing – 106 dB
Jet Flyover at 1,000 ft. – 103 dB
Bell J-2A helicopter at 100 ft. – 100 dB
90 Boeing 737 or DC-9 aircraft at one nautical mile (6,080 ft) before landing – 97 dB
Motorcycle at 25 feet – 90 dB
80 Car wash at 20 ft. – 89 dB
Propeller plane flyover at 1,000 ft. – 88 dB
Diesel train 45 m.p.h. at 100 ft. – 83 dB
70 Passenger car 65 m.p.h. at 25 ft. – 77 dB
Freeway at 50 ft. from pavement edge 10 a.m. – 76 dB
60 Air conditioning unit at 100 ft. – 60 dB
40 Bird calls – 44 dB

4.4 Inter-connecting Network
For control and monitoring of the siren system, a network will be needed to connect the sirens and provide connectivity back to the control point(s). There are various options available to the City, from wireless to wireline and City-owned or leased; options include the following:

Radio
Cellular
Fiber/wireline
Satellite
Most vendors offer products/solutions to facilitate each type of network, and it is the City’s decision as to which best meets its needs. There are advantages and disadvantages of each to consider. 10 Reproduced from FEMA, Outdoor Warning Systems, Technical Bulletin (Version 2.0), January 12, 2006. Pg 8. 26 20
Table 5: Network Solutions Advantages and Disadvantages Advantages Disadvantages
Radio • City would own/control
• Return on investment (ROI) short
term
• Reliable; redundancies built-in
• Higher capital expense up front
Cellular • Quick deployment
• Minimal capital up-front
• Least reliable; first to drop during a
power outage
• City does not own/control
Fiber / wireline • Can be advantageous if already in
place
• City would own/control
• Usually not available at all locations
• Expensive to deploy
• Bandwidth offered is not required for
this application
Satellite • Quick deployment
• Minimal capital up front
• Most expensive on-going expense
• City does not own/control
Typically, most siren systems utilize a dedicated radio system for its connectivity and communications.

These systems are simple and straight-forward. The main advantage of a radio system is that the City would own it and control it, even the frequency used; the City would need to secure a channel from the Federal Communications Commission (FCC). Radio technology using radio frequencies in the very high frequency (VHF) and ultra high frequency (UHF) ranges are common communication channel choices.

MCP created a coverage study, shown below, in the VHF band to assure it would cover all the siren locations.

Figure 4: Digital VHF Coverage Study
27 21
5 Options
Based on the information gathered and the assessment of that data, MCP assembled the following options available to the City.

5.1 Option #1 – 6 Sites, High Power Sirens
In this option, the initial six sites that the City provided were analyzed. High-powered sirens were modeled to show the maximum coverage possible. Please refer to Scenario #1 coverage maps in Appendix A. Note the coverage overlap between Malibu City Hall, Civic Center Way, and Bluffs Park.

This system design is recommended for effective tone alert coverage in the areas shown but is not recommended for live PA or pre-recorded voice announcements.

The budgetary cost breakdown for this option is below. Prices reflect a fully installed, turnkey system.

Table 6: Option #1 Cost Estimate
Quantity Unit Cost Extended Cost
Siren Sites
Siren 6 $16,000 $96,000
Local controller 6 $11,000 $66,000
Solar power kit 6 $3,000 $18,000
Batteries (4 each siren) 24 $375 $9,000
Radio / Satellite (local) 6 $3,500 $21,000
40 ft wood pole and installation 6 $14,000 $84,000
Central controller 1 $8,000 $8,000
PC, software (included) 1 $0 $0
Radio system 1 $100,000 $100,000
Optimization, configuration, and
training 1 $12,000 $12,000
Freight 1 $12,000 $12,000
TOTAL BUDGETARY $426,000
The budgetary cost above assumes a wooden pole. If the City desires a steel pole, an additional $10,000 per siren would need to be added, plus the cost of the pier foundation. These foundations typically are installed by a City-preferred local contractor. It is estimated that these foundations cost $3,000 to $5,000 each.

Additional assumptions:
28 22
Electric will be available at each site as the primary power source For power redundancy, all sirens have solar power and battery backup designed for a minimum of 30 minutes altering time.

Does NOT include costs for site acquisition; assumption is that sites are City-owned and available Does NOT include costs for California Environmental Quality Act (CEQA) adherence, legal, and FCC licensing
Radio system includes repeaters, antenna system, mounting, and wiring to siren central controller for two locations (one on roof of City Hall and the other to be determined) Annual maintenance is approximately 7 percent of the capital cost of the system Internet connectivity will be available at controller for vendor support and cloud application

5.2 Option #2 – 20 Sites, Mix of High and Low Power Sirens In this option, five of the six sites that the City provided are used. Due to the proximity of Malibu City Hall and Civic Center Way, coverage overlap is excessive; as they are essentially the same location, one site was dropped. To expand this option, additional arbitrary sites were added to provide coverage across the rest of the city.

To meet the City’s desire to have voice capability in the Zuma Beach, Point Dume, and Civic Center areas, low-powered sirens were considered, while higher powered sirens were used in the remaining areas to maximize coverage and minimize site count. Please refer to Scenario #2 coverage maps in Appendix A.

This hybrid system design provides for voice capability in the areas required and effective tone-only coverage in the remaining areas of the city.

The budgetary cost breakdown for this option is below. Prices reflect a fully installed, turnkey system. 29 23
Table 7: Option #2 Cost Estimate
Quantity Unit Cost Extended Cost
Siren Sites
Siren 20 $16,000 $320,000
Local controller 20 $11,000 $220,000
Solar power kit 20 $3,000 $60,000
Batteries (4 each siren) 80 $375 $30,000
Radio / Satellite (local) 20 $3,500 $70,000
40 ft wood pole and installation 20 $14,000 $280,000
Central controller 1 $8,000 $8,000
PC, software (included) 1 $0 $0
Radio system 1 $100,000 $100,000
Optimization, configuration, and
training 1 $40,000 $40,000
Freight 1 $40,000 $40,000
TOTAL BUDGETARY $1,168,000
The budgetary cost above assumes a wooden pole. If the City desires a steel pole, an additional $10,000 per siren would need to be added, plus the cost of the pier foundation. These foundations typically are installed by a City-preferred local contractor. It is estimated that these foundations cost $3,000 to $5,000 each.

Additional assumptions:

Electric will be available at each site as the primary power source For power redundancy, all sirens have solar power and battery backup designed for a minimum of 30 minutes altering time.

Does NOT include costs for site acquisition
Does NOT include costs for CEQA adherence, legal, and FCC licensing Radio system includes repeaters, antenna system, mounting, and wiring to siren central controller for two locations (one on roof of City Hall and the other to be determined) Annual maintenance is approximately 7 percent of the capital cost of the system Internet connectivity will be available at controller for vendor support and cloud application

5.3 Option #3 – 33 Sites, Low Power Sirens
This option provides a contrast to the other options. This option indicates what would be required if there was a city-wide requirement of both tone and voice OWS capability. Please refer to Scenario #3 coverage maps in Appendix A. This is the highest site count option. 30 24
The budgetary cost breakdown for this option is below. Prices reflect a fully installed, turnkey system.

Table 8: Option #3 Cost Estimate
Quantity Unit Cost Extended Cost
Siren Sites
Siren 33 $16,000 $528,000
Local controller 33 $11,000 $363,000
Solar power kit 33 $3,000 $99,000
Batteries (4 each siren) 132 $375 $49,500
Radio / Satellite (local) 33 $3,500 $115,500
40 ft wood pole and installation 33 $14,000 $462,000
Central controller 1 $8,000 $8,000
PC, software (included) 1 $0 $0
Radio system 1 $100,000 $100,000
Optimization, configuration, and
training 1 $66,000 $66,000
Freight 1 $66,000 $66,000
TOTAL BUDGETARY $1,857,000
The budgetary cost above assumes a wooden pole. If the City desires a steel pole, an additional $10,000 per siren would need to be added, plus the cost of the pier foundation. These foundations typically are installed by a City preferred local contractor. It is estimated that these foundations cost $3,000 to $5,000 each.

Additional assumptions:

Electric will be available at each site as the primary power source For power redundancy, all sirens have solar power and battery backup designed for a minimum of 30 minutes altering time.

Does NOT include costs for site acquisition
Does NOT include costs for CEQA adherence, legal, and FCC licensing Radio system includes repeaters, antenna system, mounting, and wiring to siren central controller for two locations (one on roof of City Hall and the other to be determined) Annual maintenance is approximately 7 percent of the capital cost of the system Internet connectivity will be available at controller for vendor support and cloud application 31 25
6 Conclusions and Recommendations
MCP believes that the proposed hybrid high/low power 20-site system is a better design and recommends that solution to the City of Malibu. This solution not only satisfies the voice requirement in the Zuma Beach, Point Dume, and Civic Center areas, but also provides tone alerting coverage across the city.

As discussed, achieving good intelligible voice across the city is difficult, but a design with more low powered sirens lends to a more intelligible message. If the City chooses to use voice messages, MCP recommends sending those messages out one siren at a time, instead of simulcasting it over all sirens at the same time; this minimizes the effects of echoes and distortion. For tone alerting, MCP recommends keeping the number of tones used to a minimum. This makes community outreach and training easier and minimizes confusion in the community by having numerous tones indicating different uses/alerts. 32 26
Appendix A – Siren Coverage Maps
Coverage maps for the three scenarios can be found on the pages that follow. 33 27
Scenario #1A – 6-site, high-power sirens
34 28
Scenario #1B – 6-site, high-power sirens, affects of Santa Ana winds 35 29
Scenario #1C – 6-site, high-power sirens, indoor coverage (25 dB) 36 30
Scenario #1D – 6-site, high-power sirens, indoor coverage (25 dB), affect Santa Ana Winds 37 31
Scenario #2A – 20-site, high- and low-power siren mix
38 32
Scenario #2B – 20-site, high- and low-power siren mix, affects of Santa Ana winds 39 33
Scenario #2C – 20-site, high- and low-power siren mix, indoor coverage (25 dB) 40 34
Scenario #2D – 20-site, high- and low-power siren mix, indoor coverage (25 dB), affects Santa Ana Winds 41 35
Scenario #3A – 33-site, low-power sirens
42 36
Scenario #3B – 33-site, low-power sirens, affects of Santa Ana winds 43 37
Scenario #3C – 33-site, low-power sirens, indoor coverage (25 dB) 44 38
Scenario #3D – 33-site, low-power sirens, indoor coverage (25 dB), affects Santa Ana winds 45 39
46 40
Appendix B – Alerting Technologies
Technology
Alert (A),
Notification (N),
or Both (A/N)
Intended
User/Audience
Time
Frame Description
Sirens A
Outdoor and
open space
public
Immediate
 One-way system for alerting the
public of emergencies
 Limited information available
 Must be followed up with where to
get detailed information
 Visitors may not know what
messages may mean
Public
Address (PA) A/N
Indoor and
outdoor open
space public
Immediate
 One-way system for alerting the
public of emergencies
 Limited information available
 Must be followed up with where to
get detailed information
 Visitors may not know what
messages may mean
Tone Alert
Radios
(TARs)
A/N Indoor public Immediate
 One-way system that can be
used to alert the public
 Provides some additional
information of actions required
 Limited to fixed sites that have
these devices
Emergency
Telephone
Notification
Systems
(ETNS)
N
Landline or preregistered
wireless phones
Near-term
 One-way system that can be
used to notify users of actions
needed
 Systems are often best effort and
have some latency based on the
system and usage at the time of
use
 Transmission of Teletypewriter
(TTY) signals required for equal
access
47 41
Technology
Alert (A),
Notification (N),
or Both (A/N)
Intended
User/Audience
Time
Frame Description
Legacy EAS A/N
Commercial
media watching
public
Near-term
 One-way system for alerting the
public
 Provides a limited amount of
information
 Constrained by available types of
messages the system allows
 Local messages are not required
to be broadcast by the media
outlets
IPAWS Various—see
below Immediate
 Acts as a gateway to several
other alerting methods
 Allows users to create a single
message that is disseminated via
multiple methods
IPAWS–EAS A/N
Commercial
media watching
public
Near-term
 One-way system for inputting
messages to other systems
 Used for alerting the public and
providing a limited amount of
information
 Constrained by available types of
messages the system allows.

IPAWS–WEA A Wireless phone
public Immediate
 One-way system for alerting the
public
 Provides a limited amount of
information
 Constrained by the available
types of messages the system
allows
 Uses cellular radio broadcast of a
short text to wireless phones and,
as such, may reach visitors more
easily
 Not all phones receive these
messages
 The public can disable this from
their phones
48 42
Technology
Alert (A),
Notification (N),
or Both (A/N)
Intended
User/Audience
Time
Frame Description
IPAWS–
NWEM11 A/N Weather radio users
Immediate
 One-way system for alerting the
public
 Allows more detailed information
 Constrained by available
transmitters in the area
 Public must tune to these stations
 Added benefit of using weather
radio county codes for
notifications
IPAWS–AllHazards
Information
Feed
N Private service
users
Near-term
 Used by several commercial
systems
 Include popular mapping and
search engines and commercial
alerting services
Highway
traffic radios A Traveling public Near-term
 One-way system for alerting the
public
 Allows more detailed information
 Constrained by available
transmitters in the area
 Public must tune to these stations
Alert
translation
services
A/N
Non-English
Speaking/Deaf
and Hard of
Hearing Public
Near-term
 One-way system usually accepts
the IPAWS feed
 Translates to ASL or other
languages and then posted to a
public website or sent via ETNS
Roadside
message
boards
A Traveling Public Near-term
 One-way system for alerting the
public
 Provides a limited amount of
information
 Constrained by size of the sign
and ability of a driver to read the
sign
11 As of February 2020, the link to NWEM from IPAWS was not available to local authorities, but work continues. It is in the best interest of the local authorities to monitor this process to gain this capability when it becomes available in the future. 49 43
Technology
Alert (A),
Notification (N),
or Both (A/N)
Intended
User/Audience
Time
Frame Description
Route alerting A/N
Public in fixed
locations along
the route
Near-term
 Generally, a one-way system for
alerting the public along a route
 Takes time and resources to
cover relatively small areas
 Sound (e.g., sirens) may not
penetrate modern buildings
Drone route
alerting A/N
Outdoor and
open space
public
Delayed
 One-way system for alerting the
outdoor public
 Similar difficulties as sirens with
penetrating into buildings
 Time needed to get into service
 Limited alerting time due to
battery life
 FAA rules limit use
 Not useable in the event of
wildfire as it prevents fire-fighting
activities
Cable system
interrupt A/N Cable viewers Immediate
 One-way system for alerting the
public
 Allows more detailed information
 Constrained by the available
access
 Being replaced by other morefocused systems as cable system areas expand
Social Media N
Internet
Connected
Public
Delayed
 Used to provide information to the
public and sample public
reactions
 Can help reduce rumors
 Can be used in some cases as a
method to get reports from the
public
Press
Release N Media Delayed
 One-way system that allows for
more information to be sent to the
media
 Information is sent, but that does
not mean it will be relayed to the
public
50 44
Technology
Alert (A),
Notification (N),
or Both (A/N)
Intended
User/Audience
Time
Frame Description
Press
Conference N Media Delayed
 Two-way system that allows the
media to give feedback and
expand their understanding of the
situation
 Not all information may get to the
public
51 45
Appendix C – Product Information
Product information can be found on the pages that follow. 52 HPSS
High Powered Speaker Station
Our most powerful siren, the High Powered Speaker Station (HPSS) provides exceptional voice clarity for outdoor mass notification applications where intelligibility of pre-recorded voice messages and live Public Address (PA) is critically important. The HPSS provides up to 3200 watts of continuous audio output. It is also capable of driving strobe lights and LED message signs for visual alerting in areas with high ambient noise levels.

The unit is monitored, controlled, and activated by an ATI central control unit, such as the REACT5000 or REACT4000, or can operate standalone using the Local Operating Console (LOC) option.* Our HPSSs can support multiple simultaneous communication paths to ATI control units to provide the most robust, reliable notification system available*. All HPSSs have battery backup systems since AC power is often lost during an emergency. In addition, ATI offers a high wind solar panel option to charge the batteries where AC is not available or practical. *
Key Features
• Excellent acoustic performance and voice
intelligibility
• Up to eight 400W speaker horns and steel
speaker mounting bracket included, for
roof or pole-mount installation
• Configurable audio coverage patterns
ranging from 360° omnidirectional to
unidirectional
• NEMA 4X Stainless steel enclosure with
ventilated battery compartment, door
intrusion switch and enclosure mounting
bracket
• Unique, compact and highly efficient Class
D amplifiers with 1600/3200 watts of continuous audio output power integrated on a high-performance controller board
• Conformal-coated printed circuit boards
for operating in harsh environments
• UL464 listed option available upon request*
• Message encryption and security coding
to prevent unauthorized system activations
• Local and remote testing and reporting
including “silent” testing
• Temperature-compensated battery charger and power On/Off circuit breakers • Very low standby power requirements
and 60 minutes of continuous activation
• Flexible and redundant communication
methods including IP, Ethernet, twisted
pair/telephone cable, fiber optic, cellular
and satellite*
• Built-in tone generator providing 10 standard, pre-configured tones; up to 255 prerecorded voice messages and 100 hours of recording time
• Automatic gain control for consistent
output volume
ATI’s HPSS32
53 Acoustic Technology, Inc.
30 Jeffries Street, Boston, MA 02128
Tel: 617-567-4969 ext. 1041 Fax: 617-569-2964
www.atisystem.com
[email protected]
61116R2
All information and specifications are subject to change without notice, and may contain typographical or other errors. § Assuming 2 - 105AH batteries, with radio communication *Additional hardware/firmware may be required.

HPSS SPECIFICATIONS
Physical Attributes
HPSS16 HPSS32 400W Speaker
Length 40” 19”
Width 23” 21”
Depth 15” 24.34”
Weight (without radio/batteries) 118 lbs 126 lbs 45 lbs Electrical/Power Characteristics
HPSS16 HPSS32
Supply voltage 120VAC 60Hz 240VAC 50Hz 120VAC 60 Hz 240VAC 50Hz Supply current, max 5A 3A 5A 3A
Standby current 550mA, typical §
Standby time without AC > 3 days §
Max activation time 60 minutes (steady tone, full power) § Radio power supply 12V DC, 12A maximum*
Amplifier Characteristics
HPSS16 HPSS32
Number of 400W speakers up to 4 up to 8
Output voltage 25V
Max power (audio/strobe) 1600 W RMS 3200 W RMS
Audio Bandwidth 250 Hz - 5 kHz
Output regulation < 1dB, no load to full load
Amplifier efficiency 90%
Environmental Characteristics
Operating Temperature -40 to +80°C
Humidity 0 to 95%, non-condensing
Communication I/O
Communication to ATI units IP (Ethernet), (UHF/VHF) radio, fiber, satellite, DSL, and cellular modem* RS485/RS232 port 1, maximum (either RS485 or RS232)*
Signaling inputs 8, maximum* (configurable)
Signaling outputs 8, maximum* (configurable)
Audio out (for PA or FACP) configurable 300/600 ohm balanced or unbalanced Pre-recorded Messages/Tone Characteristics
Number of alert tones 10 pre-configured alert tones
Number of recorded messages 255, maximum
Recording time, maximum 100 hours (depends on recording content) 54 FEATURES
• Light-weight, compact design
• Utilizes Federal Signal Ultravoice™ for control and
amplification
• Excellent frequency response for clear voice
reproduction
• 360º coverage without sound variation in horizontal
planes
• Easy servicing through convenient access panels
• Anechoic chamber-certified
Federal Signal’s Modulator High Powered Speaker Array offers the same proven technology as the original Modulator with the exception of a smaller compact chassis. Modulator provides a flat frequency response up to 2000Hz producing intense warning signals and digital voice messaging over a large area. The Modulator design enables the siren to produce a high sound level and intelligible voice communications.

The innovative omni-directional electronic Modulator speaker array consists of modules that utilize four 100 watt drivers.

It also provides clear voice communication and offers warning signals which are produced by Federal Signal’s UltraVoice™ electronic controller and amplifier system. Custom tones and professionally recorded voice messages for the UltraVoice controller are available and can be purchased upon request.

The Modulator High Powered Speaker Array combined with the UltraVoice controller is ideal for community/municipal, industrial and military applications where immediate instruction is necessary.

The Modulator and UltraVoice controller can be networked via radio, IP, landline, cellular and/or satellite communications.

Powering is available in AC, DC, or solar. The system typically operates from batteries which are charged from either AC or Solar. Federal Signal can also provide customized solutions to fit your special applications.

Model MOD Series
Modulator
High Powered Omni Speaker
MODEL

ACTIVE TOTAL DECIBELS

E F F E C T I V E

RANGE HEIGHT NET WEIGHT SHIPPING WT
MODULES WATT @ 100 ' 1 @ 70 dBc IN MM L BS KG LBS KG
MOD1004B 1 400 106 dBc 1,200' 28" 71 125 56.8 264 120
MOD2008B 2 800 112 dBc 1,800' 43" 109.2 190 86.4 294 133.6 MOD3012B 3 1200 115 dBc 2,200' 57" 144.7 255 115.9 444 201.8 MOD4016B 4 1600 118 dBc 2,800' 72" 182.8 320 145.5 544 247.3 MOD5020B 5 2000 120 dBc 3,100' 86" 218.4 385 175 744 338.2 MOD6024B 6 2400 121 dBc 3,400' 101" 256.5 450 204.5 960 436.4 MOD8032B 8 3200 124 dBc 4,200' 130" 330.2 580 263.6 1392 632.7 Shown with
optional
QuadraFlare
lights
55 US - 2645 Federal Signal Dr., University Park, IL 60484 | Tel: +1 708.534.3400 | 1.800.548.7229 | Email: [email protected] | www.fedsig.com UK - Silk House, 3rd Floor, Park Green, Macclesfield, Cheshire. SK11 7NA Tel: +44 (0)1625 66 66 00

E L E C T R O N I C A N D

GIANT VOICE SYSTEMS
SYS5000 | 1219
Modulator® High Powered Omni Speaker (MOD)

SPECIFICATIONS
Frequency Response: 200-2000Hz
Color Off-White
Paint Type TGIC-polyester powder coat
Modulator Horn Type Hyperbolic flare
Horizontal Coverage 360º +/- 1 dB(C)
Diameter 35”/88.9cm
Wind Loading @ 110mph wind velocity1
:

MOD1004B 251 lbs
MOD2008B 377 lbs
MOD3012B 503 lbs
MOD4016B 629 lbs
MOD5020B 755 lbs
MOD6024B 881 lbs
MOD8032B 1133 lbs
1 Wind loading is the calculated force of wind at 110mph (shoreline), exposure D (flat, unobstructed coastal areas) on frontal area 4.64 ft. per American National Standards Institute A58.1”Minimum design loads for buildings and other
structures.”
Pole
Mounted
(Shown:

MOD6024B)
Easy
servicing
through
driver
access
panels
Radio Antenna
(if required)
sold separately
Optional
Solar
Charging
Optional
side-light kit
x4
Top light
mounting
bracket
UltraVoice is a registered trademark of Federal Signal Corporation.

HOW TO ORDER
Contact our Federal Signal Sales Engineers
to design a system that meets your specific
requirements.

Specify speaker array model number – each
speaker array model must be ordered with a
specific corresponding UV and Amplifier.

Speaker Controller1
MOD1004B UV + 1 UV400
MOD2008B UV + 2 UV400
MOD3012B UV + 3 UV400
MOD4016B UV + 4 UV400
MOD5020B UV + 5 UV400
MOD6024B UV + 6 UV400
MOD8032B UV + 8 UV400
1 Controllers available in Radio, IP, and Landline.

Note: 40 feet of cable is supplied with siren. Extension cable in 10 foot increments is also available. Mounting the UV controller further than 100 feet is not recommended (further mounting may decrease power output).

Description Part Number
Flashing light for top of MOD 191XL-024*
Red Quadraflare 4 light kit MOD-QF-KIT
Blue Quadraflare 4 light kit MOD-QF-KIT-B
* Indicates color: (A) Amber, (B) Blue, (C) Clear, (G) Green or (R) Red
Description Part Number
Driver, 100 watt K8570063A

REPLACEMENT PART

ACCESSORIES
56 Type II
Electronic
Cabinet
WPS2901 One Cell
Whelen's Mass Notification
WPS2900 Series omnidirectional voice product
delivers clear, powerful
voice communication.

SYSTEM FEATURES
■ WPS2901 – One omni-directional speaker
cell assembled in a vertical column
■ Two compartment (Type II) natural finish
aluminum or stainless steel cabinet
■ Speaker cell includes one high efficiency
400 watt speaker driver
■ 50’ (15.24m) cable included
■ Pole top mounting bracket included
■ Public address and pre-recorded
voice message capability
■ Local or remote controls available
■ Battery powered
■ One power amplifier
■ AC temperature compensated
“tri-mode” 10 amp battery charger
■ Electronic controller
■ Tone Generator Timer
■ Local control push-buttons
■ Battery switch
■ RDVM1G – digital voice 1-28 message capable
■ SI TEST ®
■ SLIDEOUT ™ battery tray
■ Lightning arrestor
■ Six standard warning tones –
Wail, Whoop, Alert, Attack, Hi-Lo, Airhorn

SYSTEM OPTIONS
■ Solar option – 2 each 80 watt panels,
with brackets and solar regulator
■ Batteries – 2 each Delco S2000 or
Interstate Workaholic 31-MHD Batteries.

Check Whelen’s web site, www.whelen.com,
for other recommended batteries
■ Microphone – for use at the cabinet (locally)
or at the control point (remotely)
■ VisuAlert™ – Omni-Directional visual warning
Model VALERT* for 2900 Series
■ L31H*F4 – Top mount high dome beacon
for 2900 Series, 24 VDC

ACTIVATION CONTROLS
Our VHF and UHF radio narrow-band
control packages feature Whelen protocol
COMM/STAT™ and include the following:
■ Radio
■ Radio interface
■ Tone or digital squelch
■ 3-5 dB gain omni-directional antenna
with bracket
■ 35’ (10.67m) of RG58 antenna cable
■ Polyphaser
■ SI TEST
■ Low battery alarm (two-way only)
Mass Notification Warning Product
Other features are dependent upon one or
two-way controls. Whelen equipment can be
interfaced with many different types of two-way
radio communications products and systems,
from ACE, MOSCAD and FSK.

The following is available as standard options.

BOLD BLUE in callout indicates the Whelen Model:

ONE-WAY CONTROLS
■ AUXIN – Auxilliary board for contact closure
activation
■ D2030LL – 10 digit DTMF Landline
■ D2030NV – 10 digit DTMF VHF High-Band
Narrow-Band/138-174 MHz
■ D2030NU – 10 digit DTMF UHF Narrow-Band
/450-470 MHz
■ WPSTT – Two-tone sequential option
(one-way radio package must be ordered
from above options)

TWO-WAY CONTROLS
■ AUXCS – Two-way contact closure
activation and status board
■ C2030LL – Two-way landline activation
■ C2030NV – 10 digit DTMF VHF High-Band
Narrow-Band/138-174 MHz
■ C2030NU – 10 digit DTMF UHF Narrow-Band
/450-470 MHz

OPTIONS
■ STATUS – Cabinet window LED status indicator
■ PGINT – Paging interface
■ INTRUWPS – Intrusion Alarm
Optional

VALERTR
Solar SBC280
option
57 Drip Loop
Aluminum to Copper
Ground Lug.

Flex Conduit *
(Metal Bonded Type-only)
A B C
* CustomerSupplied
Ground Rods* Perspec, or
Grounding per Local Codes.
50'
(15.24m)
(typ)
A) .75” (19.05mm) Dia.

Conduit A.C.Power Input
B) .75” (19.05mm) Dia.

Conduit- Antenna Cable
C) 1.00” (25.4mm) Dia.

Conduit- Speaker Drivers
and Solar
1 Point Rack, Spool
Insulator and
Service Clamp for
AC Supply.*
10' (3.04m) - 12' (3.65m) (typ)
(4) 10' (3.04m) Sections of
1” (25.4mm) (1.25", 31.75mm)
If equipped with optional
beacon) Rigid Steel Conduit
Aluminum to
Copper Ground Lug.

Note: Antenna
installation must be
incompliance with
all FCC regulations.

Pole Setting Depth
Per Local Codes
Weather Head For
Service Entrance.*
Note: Avoid Sharp Bends
in the Ground Wires
2 Pole, 15A (min.), NEMA #3R
A/C Disconnect.*
.625" (15.87mm) -9 thruHex Head
or Square Head Bolts.
(6 Places)
Mounting Bracket (4)
Aluminum Cabinet (2)
4AWG (21.5mm)
(minimum)
Solid Copper Wire
Antenna Ground.*
4Awg (21.5mm) (minimum)
Solid Copper Wire
Cabinet Ground.*
Ground Wires tied
to Ground Rod Per
Spec. or Local Code.
4Awg (21.5mm) (minimum)
Solid Copper Wire
Speaker/Antenna
Ground.*
HEIGHT
(see chart)

33.4"
(84.84cm)
Optional
L31 LED
Pole Top Bracket
Customer
Supplied Pole

9.5" (24 cm) Dia.
(+/- 0.5)
12" (30cm) 13.5” (34cm)

30.5"
(77.5cm)
18”
(46cm)

7.5"
(19cm) 4.5”(11cm)
10" (25cm) 11" (27cm)
1” (25mm)
Clearence
between top
of pole and
inside bottom
of bracket
30"
(76cm)
18”
(46cm)
■ Battery Charger Input: 120VAC, 60Hz, 7A fuse (240VAC 50/60 Hz available) ■ Battery Charger Output: 28VDC, 10A (nominal)
■ Batteries: (2) 12V, 115AH lead calcium
■ Standby Current: 82mA, 24VDC
■ Operating Current: 23A, 24VDC
■ Power Amplifier Output Power: Tone: 400 watts, Voice: 500 watts ■ Operating Temperature: -35°C to +60°C
■ Storage Temperature: -65°C to +125°C
■ Humidity, Non Condensing: 0 to 95%

BASIC SYSTEM INCLUDES THE FOLLOWING
■ WPS2901 – Speaker assembly with 50’ (15.24m) cable & electronics cabinet with all the standard components including voice board for 1-28 pre-recorded messages and Pole Top Bracket

OPTIONS
■ AUXIN (one-way) / AUXCS (two-way) – Auxiliary boards for contact closure activation
■ D2030LL / D2030NV / D2030NU – One-way controls
■ C2030LL / C2030NV / C2030NU – Two-way controls
■ WPSTT – Two-tone sequential
■ STATUS – Cabinet window LED status indicator
■ PGINT – Paging interface
■ INTRUWPS – Intrusion alarm (two-way only)
■ MSGPROG – Custom pre-recorded messages
■ MSGPROGL – Whelen library messages
■ WPSNCMIC – Microphone for public address use at the cabinet ■ WPSBATT – One pair of Whelen approved batteries
■ RTM – Roof top mount
■ SBC280 – Solar option

OPTIONAL LIGHTING ACCESSORIES
■ VALERT* – VisuAlert™ lighting accessory
■ L31H*F4 – L31 LED, 24VDC
■ LCWPS – LED controller with mounting plate, hardware and harnessing for L31 & L32
■ LEDCTRL – LED controller only
* Specify color A=Amber, B=Blue, R=Red, C=White/Clear
Wattage: 400 watts
Estimated 70dB Range: 1,500 ft / 458 m
Weather, terrain and other structures may impact the range. Each siren within the system may have a decreased or increased range depending on conditions beyond our control.

Component Height
Inches (CM)
Width
Inches (CM)
Depth
Inches (CM)
Weight
Lbs. (kg)
WPS2901 Speaker 18.8 (47.75) 33.40 (84.84) - 119 (53.98) Electronics Cabinet
Type II (Aluminum)* 60.50 (153.67) 33.20 (84.33) 12 (30.50) 132 (59.90) Pole Top Bracket 30.5 (77.47)
(with top plate)

12.0 (30.50) x

13.5 (34.30) See Drawing 71 (32.20)
Batteries add 115 lbs. (52.16 kg) *Stainless cabinet option adds 58 lbs. (26.31 kg).

Pallets, boxes and skids add weight. Check with Whelen if a freight quote is needed.

WPS2901 One Cell
Specifications
ISO 9001 Registered QMS
“Our Mass Notification Products
Speak for Themselves”™

MASS NOTIFICATION PRODUCTS
Whelen Engineering Company, Inc.
51 Winthrop Road
Chester, Connecticut 06412-0684
860-526-9504
800-637-4736
www.whelen.com
[email protected]
Whelen Engineering Company, Inc.
reserves the right to upgrade its products with
design improvements without notification.
© 2019 Whelen Engineering Company, Inc.

Printed in the U.S.A.
11684K - 09/26/19
WARNING: This product may contain chemicals known to the State of California to cause cancer and birth defects or other reproductive harm. For more information, visit whelen.com/regulatory.

Acoustic Performance
Environmental
Ordering Information
Electrical
58 48
Appendix D – Additional Resources for Emergency Alerting and Communication
Additional resources are provided below.

Public Safety Communications, Ten Keys to Improving Emergency Alerts, Warnings, & Notifications. April 2019
https://www.dhs.gov/sites/default/files/publications/ten_keys_to_improving_emergency_alerts_warnings_n otifications.pdf
Public Safety Communications, Essentials of Alerts, Warnings, & Notifications. May 2019 https://www.natoa.org/documents/CISA%20Essentials%20of%20AWNs.pdf Guide to Implementing the Integrated Public Alert and Warning System (IPAWS). Version 2, February 2019
https://www.cseppportal.net/Training%20Documents/IPAWS_Implementation%20Guide_Final_FEB2019_ Version%202.pdf
59 MissionCriticalPartners.com
State College Office | 690 Gray’s Woods Blvd. | Port Matilda, PA 16870 | 888.8.MCP.911 or 888.862.7911 Indoor Alerting Options
Final
PREPARED MAY 2021

FOR THE CITY OF MALIBU, CALIFORNIA
Attachment 2
60 i
Table of Contents
1 Background............................................................................................................................. 1

1.1 Alert and Notification Operational Overview........................................................................... 1

1.2 Indoor versus Outdoor ........................................................................................................... 2 2 Alerting Options....................................................................................................................... 3

2.1 Tone Alert Radios .................................................................................................................. 3

2.1.1 Technology.......................................................................................................................................... 3

2.1.2 High-level Design ................................................................................................................................ 3

2.1.3 Rough Order of Magnitude Pricing...................................................................................................... 4

2.2 FM Alerting Malibu Station/Other FM Stations ....................................................................... 4

2.2.1 Technology.......................................................................................................................................... 4

2.2.2 High-level Design ................................................................................................................................ 4

2.2.3 Rough Order of Magnitude Pricing...................................................................................................... 5

2.3 Integrated Public Alert and Warning System.......................................................................... 5

2.3.1 Technology.......................................................................................................................................... 5

2.3.2 High-level Design ................................................................................................................................ 6

2.3.3 Rough Order of Magnitude Pricing...................................................................................................... 6

2.4 NOAA Weather Transmitter ................................................................................................... 6

2.4.1 Technology.......................................................................................................................................... 6

2.4.2 High-level Design ................................................................................................................................ 8

2.4.3 Rough Order of Magnitude Pricing.................................................................................................... 10 3 Operationalizing Alerting ....................................................................................................... 10

3.1 Plans....................................................................................................................................11 Appendix A – TAR Coverage Maps ............................................................................................. 12 Appendix B – FM Coverage Maps ............................................................................................... 17 61 1
1 Background
The City of Malibu, California, (City) sought options for public alerting to meet the city’s (Malibu) unique situation. Of particular concern to the City is the effects of Santa Ana winds. The National Weather Service defines Santa Ana winds as "… a weather condition in which strong, hot, dust-bearing winds descend to the Pacific Coast around Los Angeles from inland desert regions.”1 Known for the dry, hot weather that they bring in autumn, the winds often bring the lowest relative humidity of the year to coastal Southern California. The low humidity, combined with the warm, compressional-heated air mass, plus high wind speeds, create critical fire weather conditions.

Malibu relies primarily on communications tools that require electricity during a disaster. These methods include web-based alerts, reverse 911-style alerts, and Wireless Emergency Alerts (WEA). Areas of the city regularly experience power outages during adverse, especially windy, weather conditions. The local utility provider utilizes a Public Safety Power Shut-off (PSPS) program during Red Flag2 weather conditions. Because of the PSPS program, residents of Malibu could possibly be without power during periods of heightened fire danger, resulting in an increased risk of not receiving important communications, including evacuation orders, via phone, internet, or radio.

Environmental events like these must be fully understood when planning and designing a public alerting system, so the system can clearly and effectively communicate alerts to residents and visitors.

The City contracted with Mission Critical Partners, LLC (MCP) to develop a report on public alerting options to enhance its ability to disseminate emergency alerts, especially in wildfire situations that pose a threat to life and property.

1.1 Alert and Notification Operational Overview
Alerting the public is one of the major functions of government in an emergency. To effectively perform these functions, there are several things to consider. The first is understanding the components of effective public alerting. Alert, warning, and notification are different actions, but all are important to protect the public.
1 “Santa Ana Wind.” Glossary. National Weather Service. https://w1.weather.gov/glossary/index.php?word=santa+ana+wind 2 Red Flag is “a fire weather program which highlights the onset of critical weather conditions conducive to extensive wildfire occurrences.” Reference: “Red Flag.” Glossary. National Weather Service. https://w1.weather.gov/glossary/index.php?word=red+flag 62 2
An alert is giving notice to the public to get their attention that an event has occurred. This is often difficult in the constant noise of today’s environment. The alert is often a short sound, action, or message. For a radio listener, the alert would be the Emergency Alert System (EAS) tones and headline that precedes an EAS message.

A warning is used to prepare the public for a potential risk. Warnings often include actions the public can take to mitigate the impact of the risk.

A notification has more information and usually has instructions for the public to try to protect them from the event. For a radio listener, this would be the description and instructions in the EAS message.

1.2 Indoor versus Outdoor
Indoor warning systems are more complicated than outdoor systems but can provide benefits that outdoor systems cannot. The differences between the two are noted in the table below.

Table 1: Indoor/Outdoor Siren Differences
Indoor Outdoor
Requires device or compatible system in each target
location Built to cover large areas from a single point Device can be tailored to the need of the user
(Access and Functional Needs community)
Limited to the system capabilities (audio for sirens,
visual for signs)
Located within the home and placed by the residents
in the best location for them to receive alerts
Fixed location outside, limited penetration of modern
constructed buildings
Some systems will allow small area or even houseby-house alerting Limited to general area around a single device 63 3
2 Alerting Options

2.1 Tone Alert Radios

2.1.1 Technology
A tone-alert radio (TAR) system is an indoor warning and communication solution designed for one-way radio alerting applications. The radio receiver models use ultra high frequency (UHF) and very high frequency (VHF) bands. Some receiver models are capable of simultaneously decoding multiple formats, including single-tone, two-tone, frequency-shift keying (FSK) digital, and dual-tone multi-frequency (DTMF). These devices provide notifications for all types of emergency situations.

Depending on the radio receiver model, it can be mounted to a wall or placed on a flat surface. Some units include flashing lights to indicate an emergency alert has been received or can attach to bed shakers for access and functional needs users. Depending on the manufacture, make, and model, the receiver can generate various alarm sounds and prerecorded messages.

2.1.2 High-level Design
To evaluate the operation of a TAR system in Malibu, coverage studies were conducted for the UHF and VHF bands. The radio receiver was modeled on common receiver sensitivity of various units in the market, plus an additional 30 decibels (dB) of building loss, which represents the loss typically introduced with earthquake-resilient buildings prevalent in the area.

Based on the coverage maps, two sites provide coverage to most of the city; however, there are visible gaps in central Malibu as well as in the western and eastern tips of Malibu. The addition of a third site at Trancas Park improves coverage in central and western Malibu. The map below shows where coverage can be expected with a three-site UHF system.

Figure 1: UHF TAR System Coverage (3-site)
Appendix A contains coverage maps for two sites and three sites for both UHF and VHF bands. 64 4

2.1.3 Rough Order of Magnitude Pricing
A TAR system consists of infrastructure and devices. For this document, the infrastructure consists of a three-site simulcast radio system and a TAR console for initiating the alerts. This infrastructure cost ranges from $250,000 to $750,000.

The devices have the following costs:
• Receiver: $300 – $450
• Bed shaker: $50 – $150
• Strobe light: $75 – $200

2.2 FM Alerting Malibu Station/Other FM Stations

2.2.1 Technology
Emergency alerts can be broadcast over the commercial frequency modulation (FM) radio system using the Radio Broadcast Data System (RBDS). This communication protocol is used to embed small amounts of information in conventional FM radio broadcasts.

This technology uses specially manufactured devices or cell phones. These devices have power plugs and battery backups that last for extended periods.

2.2.2 High-level Design
For this document, MCP reviewed the FCC Local Area Plan For the Emergency Alert System (EAS) Communications Operations Orders for Los Angeles County (Communications Operations Order CA-LA NO.1 Monitoring Plan). MCP looked for primary stations in the plan as these stations generally have more robust infrastructure, such as a backup power source.

The plan indicated two alternative FM stations for monitoring:
• KROQ – 106.7 MHz3 Burbank, CA LP2-FM4
• KCBS-FM – 93.1 MHz Los Angeles, CA LP2-FM
There are three LP1 stations designated for Los Angeles County. KBIG-FM (104.3 MHz), one of three primary Emergency Alert System (EAS) FM monitoring sources, also was evaluated.

Coverage studies were conducted on the above-mentioned frequencies and broadcast transmission sites.

The FM radio receiver was modeled on common receiver sensitivity of various units in the market, plus 3 Megahertz
4 LP is local primary. LP2 represents a secondary broadcast station; LP1 represents the primary. 65 5
added 30 dB of building loss, which represents the loss typically introduced with earthquake-resilient buildings prevalent in the area.

Based on the coverage maps, KBIG-FM (104.3 MHz) offers significantly better coverage than the other two FM stations. This was expected as this transmitter emits a much higher effective radiated power (ERP) at 65,000 watts. The map below shows the coverage of KBIG-FM.

Figure 2: KBIG-FM Coverage
Appendix B contains coverage maps for the three stations evaluated.

2.2.3 Rough Order of Magnitude Pricing
Currently only one vendor provides for alerts over FM. This vendor recently was approved to provide shake alerts and may have infrastructure planned in the area. This system consists of infrastructure and devices.

For this document, the infrastructure consists of a licensing fee for a period of 5-10 years. This infrastructure cost ranges from $750,000 to $1,250,000.

The devices have the following costs:
• Small receiver: $50 – $80
• Wall receiver: $350 – $400
• Bed shaker: $50 – $150
• Strobe light: $75 – $200

2.3 Integrated Public Alert and Warning System

2.3.1 Technology
The Integrated Public Alert and Warning System (IPAWS), managed by the Federal Emergency Management Agency (FEMA), provides for public alerting. IPAWS has several distribution channels:
66 6
• EAS
• WEA
• National Oceanic and Atmospheric Administration (NOAA) Weather Radio (coming soon) • Public distribution to applications that request service

2.3.2 High-level Design
As an additional alert system, a satellite internet connection allows access to any chosen alert authoring tool.

It also is possible to obtain a hardware device for an alert authoring tool. This type of device only requires internet access to send alerts to IPAWS and has no hosted solution provider.

2.3.3 Rough Order of Magnitude Pricing
A service plan for satellite internet service ranges from $40 to $130 per month, based on bandwidth needs.

The infrastructure is maintained by FEMA, and the devices are common devices owned by the public.

The cost for a standalone IPAWS device ranges from $8,000 to $10,000.

2.4 NOAA Weather Transmitter

2.4.1 Technology
“NOAA Weather Radio All Hazards (NWR) is a nationwide network of radio stations broadcasting continuous weather information directly from the nearest National Weather Service office.”5 The Los Angeles forecast office operates two radio stations that provide information to the city.

KWO37 Los Angeles broadcasts on frequency 162.550 from Mount Lukens/Tujunga, California. The NWR site shows it provides coverage to Malibu.
5 NOAA Weather Radio
67 7
Figure 3: KWO37 Coverage6
6 NWR California Coverage (weather.gov)
68 8
A second site, KWL22 Malibu Marine, broadcasts on frequency 162.425 from Point Dume, California. Point Dume is a City site, which may have connectivity already. This site is primarily for marine but does have some coverage in the city.

Figure 4: KWL22 Coverage7
MCP spoke with Eric Boldt, Warning Coordination Meteorologist, NWS Los Angeles/Oxnard Forecast Office, who recommended that radios be taken to various locations to verify the signals from these transmitters.

2.4.2 High-level Design
The ability to request a countywide alert be sent out by the NWR exists today. MCP has worked in some areas where additional uses of the NWR have been implemented. 7 Ibid.
69 9
Additional alerting options may be to use Specific Area Message Encoding (SAME) or provide an interrupt on the NWR transmission. Both options require coordination with the National Weather Service (NWS).

While these options may not be available currently, this information can be used to begin conversations in the future.

SAME8
The NWR uses a six-digit SAME code number to identify specific areas to which an alert applies. Normally the first digit of the SAME code is a zero, and the following digits relate to a specific county. That first digit may be able to be coordinated with the NWS for a smaller area than an entire county; this is referred to as sub-FIPS codes.

Normally the first digit refers to a part of a county, directionally, using a three-by-three block breakdown:

Northwest North Northeast
West Central East
Southwest South Southeast
Experience has shown that these directions are not clearly understood by the public in many cases. This provides an opportunity for local jurisdictions to work with the NWS to clearly define these areas and assist with the public education that must go with the use of the SAME and sub-FIPS codes.

Sub-FIPS Codes
During MCP’s conversation with Mr. Boldt, he stated that a limited number of other NWS offices have been considering sub-Federal Information Processing Standard (FIPS) alerting, and some local agencies have asked him about this option before. The use of sub-FIPS codes is possible with the NWR and the devices that use SAME. Mr. Boldt stated he was open to discussions but brought up a potential issue regarding the use of sub-FIPS codes by broadcasters for EAS.

EAS is voluntary for all entities subject to 47 Code of Federal Regulations (CFR) Part 11, Emergency Alert System (EAS), which includes broadcasters. If broadcasters participate, they are only required to broadcast presidential alerts. Alerts from state or local authorities are strictly optional. Hence, a broadcaster may need to program their EAS device to accept and forward the sub-FIPS codes. 8 SAME is a protocol used for framing and classification of broadcast emergency warning messages developed by the NWS for use on its NOAA Weather Radio network.
70 10
In addition, the system that generates the alert would need the capability to pass the sub-FIPS code to the distribution systems.

If IPAWS is used to generate alerts, the alert authoring tool must also have the capability to generate subFIPS alerts. The IPAWS Project Management Office (PMO) and Lab were contacted; the Lab is going to conduct some testing to determine if the use of sub-FIPS codes is currently available.

NWR Transmission Interrupt
Another option is to install hardware that allows the City to interrupt the audio feed of the NWS and transmit a local EAS message. This can be done by building a new radio transmitter for the NWR in an area of limited service, to enhance service to the community, or at an existing NWR site.

To accomplish this, two EAS devices are installed: one at the radio transmitter and one at the warning point. The two devices connect using a phone, network, or microwave. The warning point uses the EAS device to create a message that is sent to the device at the transmitter. When an EAS message is received, it interrupts the audio feed and transmits the EAS message.

The Malibu NWR station was installed to provide coverage in the Malibu area. As this is a City site, connectivity should be available. Mr. Boldt indicated he was not familiar with transmission interrupt but was open to further discussion.

2.4.3 Rough Order of Magnitude Pricing
SAME
There are no costs to use SAME, but it does involve a large time commitment to coordinate, if it is possible.

NWR Transmission Interrupt
To interrupt the NWR audio requires two EAS devices whose cost ranges from $6,500 to $10,000 each.

Connectivity costs range from $50,000 to $200,000, depending on the method chosen. 3 Operationalizing Alerting
MCP reviewed the City’s website; it is clear that the use of these systems has been planned and used in the past. The use of a dedicated alert webpage for information that is easy to reach works well, and the hot-line information is readily available to the public.

No single system is perfect or works 100% of the time. It is best to layer multiple systems together to get the most alerting to the public. Even then, some people will not turn on TAR devices or replace batteries. 71 11
Others will turn off the WEA function on their phones. Developing an alerting plan that will reach all communities in the city is the best approach to operationalizing these systems.

Effectively alerting the public relies on several factors and is built on actions by the alerting authority. Some things that can provide this are as follows:

Plans: Pre-established plans outline what systems will be used by whom. These should include primary and alternate systems as well as systems used by other agencies.

Policies and Procedures: Clear policies and procedures delineate who, when, how, and why various communications will take place.

Pre-defined and Pre-approved Messaging Templates: Pre-defined messages should be developed in conjunction with a public information professional.

Training: Recurring training on system(s) use will improve users’ skills. It is important to have multiple people trained on all systems.

Exercise: Use of these systems on a regular basis will increase effectiveness. This is a constant process with plans trained, exercised, and refined regularly. This process also helps to keep information fresh in the minds of users.

3.1 Plans
The City of Malibu Emergency Operations Plan states that one emergency management goal is to “provide effective life safety measures, reduce property loss, and protect the environment.” All other plans must support these goals.

To supplement this plan, the City also is in the process of developing an Alert and Warning Plan that will be consistent with the State’s Alert and Warning Guidelines, issued in 2019. The Alert and Warning Plan will include guidelines for training, exercises, testing, and policies on emergency and non-emergency use of all systems, including the outdoor warning system once it is implemented. 72 12
Appendix A – TAR Coverage Maps
The following pages contain these coverage maps:

Malibu_UHF_PTO with 30dB building loss
Malibu_3 sites_UHF_PTO with 30dB building loss
Malibu_VHF_PTO with 30dB building loss
Malibu_3 sites_VHF_PTO with 30dB building loss
73 EDX SignalPro® ® : Malibu_CA_2021
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 10.2dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: City Hall
N34°02'21.73" W118°41'34.71" 97.7 ft
City_UHF Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-vertical/0.0° 450.0000 MHz
Site: Heathercliff Rd
N34°01'19.62" W118°48'24.05" 215.8 ft
He_UHF Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-vertical/0.0° 450.0000 MHz

UHF PTO
>= -86.1 dBmW @12 dB SINAD with 30 dB Building
< -86.1 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
UHF
PTO_with 30dB building loss Fri Apr 23 17:03:45 2021
74 EDX SignalPro® ® : Malibu_CA_2021
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 10.2dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: City Hall
N34°02'21.73" W118°41'34.71" 97.7 ft
City_UHF Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-vertical/0.0° 450.0000 MHz
Site: Heathercliff Rd
N34°01'19.62" W118°48'24.05" 215.8 ft
He_UHF Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-vertical/0.0° 450.0000 MHz
Site: Trancas Park
N34°02'20.09" W118°50'43.41" 193.5 ft
TranUHF Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-vertical/0.0° 450.0000 MHz

UHF PTO
>= -86.1 dBmW @12 dB SINAD with 30 dB Building
< -86.1 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
UHF
PTO_with 30dB building loss Fri Apr 23 17:13:07 2021
75 EDX SignalPro® ® : Malibu_CA_2021
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 10.2dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: City Hall
N34°02'21.73" W118°41'34.71" 97.7 ft
CityHall Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-horizontal/0.0° 150.0000 MHz
Site: Heathercliff Rd
N34°01'19.62" W118°48'24.05" 215.8 ft
He Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-horizontal/0.0° 150.0000 MHz

VHF PTO
>= -86.1 dBmW 12 dB SINAD with 30 dB building los
< -86.1 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 23 17:00:58 2021
76 EDX SignalPro® ® : Malibu_CA_2021
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 10.2dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: City Hall
N34°02'21.73" W118°41'34.71" 97.7 ft
CityHall Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-horizontal/0.0° 150.0000 MHz
Site: Heathercliff Rd
N34°01'19.62" W118°48'24.05" 215.8 ft
He Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-horizontal/0.0° 150.0000 MHz
Site: Trancas Park
N34°02'20.09" W118°50'43.41" 193.5 ft
Trancas Tx.Ht.AGL: 60.0 ft Total ERPd: 200.00 W
Model: 1 Isotropic-horizontal/0.0° 150.0000 MHz

VHF PTO
>= -86.1 dBmW 12 dB SINAD with 30 dB building los
< -86.1 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 23 17:15:12 2021
77 17
Appendix B – FM Coverage Maps
The following pages contain these coverage maps:

KROQ_FM_-65dB_PTO with 30dBbuilding loss
KROQ_FM_-85dB_PTO with 30dBbuilding loss
KCBS_FM_-65dB_PTO with 30dBbuilding loss
KCBS_FM_-85dB_PTO with 30dBbuilding loss
KBIG_FM_-65dB_PTO with 30dBbuilding loss
KBIG_FM_-85dB_PTO with 30dBbuilding loss
78 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KROQ
N34°11'49.00" W118°15'33.30" 2656.5 ft
KROQ Tx.Ht.AGL: 207.0 ft Total ERPd: 5500.00 W
Model: 1 Isotropic-horizontal/0.0° 106.7000 MHz
FM
>= -65.0 dBmW FM with 30 db building loss
< -65.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 18:08:01 2021
79 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KROQ
N34°11'49.00" W118°15'33.30" 2656.5 ft
KROQ Tx.Ht.AGL: 207.0 ft Total ERPd: 5500.00 W
Model: 1 Isotropic-horizontal/0.0° 106.7000 MHz
FM
>= -85.0 dBmW FM with 30 db building loss
< -85.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 18:02:38 2021
80 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KCBS
N34°13'55.00" W118°04'21.20" 5656.2 ft
KCBS Tx.Ht.AGL: 820.0 ft Total ERPd: 27500.00 W
Model: 1 Isotropic-vertical/0.0° 93.1000 MHz
FM
>= -65.0 dBmW FM with 30 db building loss
< -65.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 18:10:05 2021
81 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KCBS
N34°13'55.00" W118°04'21.20" 5656.2 ft
KCBS Tx.Ht.AGL: 820.0 ft Total ERPd: 27500.00 W
Model: 1 Isotropic-vertical/0.0° 93.1000 MHz
FM
>= -85.0 dBmW FM with 30 db building loss
< -85.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 17:43:01 2021
82 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KBIG
N34°13'36.00" W118°04'02.00" 5701.3 ft
KBIG Tx.Ht.AGL: 266.0 ft Total ERPd: 65000.00 W
Model: 1 Isotropic-horizontal/0.0° 104.3000 MHz
FM
>= -65.0 dBmW FM with 30 db building loss
< -65.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 18:11:50 2021
83 EDX SignalPro® ® : Malibu_CA_FM Stations
Prop. model 1: Anderson-2D v1.00
Time: 50.0% Loc.: 50.0%
Prediction Confidence Margin: 0.0dB
Climate: Continental Temperate
Land use (clutter): -NoneAtmospheric Abs.: none
K Factor: 1.333
Sites
Site: KBIG
N34°13'36.00" W118°04'02.00" 5701.3 ft
KBIG Tx.Ht.AGL: 266.0 ft Total ERPd: 65000.00 W
Model: 1 Isotropic-horizontal/0.0° 104.3000 MHz
FM
>= -85.0 dBmW FM with 30 db building loss
< -85.0 dBmW
Display threshold level: -250.0 dBmW
RX Antenna - Type: ISOTROPIC
Height: 3.0 ft AGL Gain: 0.00 dBd
MILES
-1 0 4
Malibu _CA
VHF
PTO_with 30dB building loss Fri Apr 30 17:44:45 2021
84 1
Meeting Report (Final)
Ad Hoc Committee of the Public Safety Commission (“PSC”) to review Indoor Alerting Options based upon the Mission Critical Partners Report of June 2021 as authorized by the Commission at its July 7, 2021, meeting. The Ad Hoc meeting was held at City Hall, July 26, 2021.

MEETING ATTENDEES: Richard Garvey – CERT, Han Laetz – KBUU, Brent Woodworth -Ex Officio Member of Public Safety Commission, Keegan Gibbs and Doug Stewart – Public Safety Commission Members, and Susan Duenas – Malibu Public Safety.

MEETING OBJECTIVE: The Mission Critical Partners Report presented five options for providing an indoor warning system in Malibu. These five options are all radio-based and are, Tone Alert Radio (TAR), FM Alerting using the Radio Broadcast Data Systems (RBDS), Integrated Public Alert and Warning System (IPAWS), and two versions both using the NOAA Weather Radio system one with Specific Area Message Encoding (SAME) and the other Transmission Interrupt.

The Committee’s charge is to evaluate these options to develop a response that can be reviewed by the PSC for submission to the City Council. This evaluation is to include how these options might fit within the existing notification systems such as Reverse 9-1-1, text messages, and social media as well as the possible outdoor sirens. Please refer to the Mission Critical Report which was included in the July 7, PSC meeting agenda for more detail on these options.

SUMMARY OF MEETING FINDINGS:

The Committee determined that all the five options in the Mission Critical Report had drawbacks and by themselves were not a stand-alone solution to provide the sought after capability to Alert and Advise the public indoors. The ideal solution would be low cost, operate regardless of public utility status, broadly cover all of Malibu, and could be operated by the Malibu Emergency Operations Center (“EOC”) staff without dealing with external constraints.

Of the five options, the three utilizing IPAWS and the NOAA platforms are deemed not capable now or even in the near term to reasonably meet these requirements. The remaining two options of Tone Alert Radio and FM Alerting do have merit worthy of future consideration.

For the Tone Alert Radio (TAR), the Committee was mainly concerned about the limited availability of the end-user units and the current cost per unit. Each receiver is currently $300 to $450 for example. Furthermore, the operation and maintenance would be the City’s responsibility. There may be an opportunity to better price the end receivers if a source other than high end commercial equipment such as Motorola is used. Presently, there is not such a supplier known to the Committee. For future evaluation, the CERT/City repeater should be investigated as to its possible use as a base station for such a system provided lower cost 85 2
receivers would be available. For these reasons, the Tone Alert option was determined to be a second-tier option.

The FM Alert option has many desirable features, but its actual deployment and use is still in a formative stage. Willing to participate FM radio stations, end-user receivers, and the actual management of the system by a city such as Malibu are all yet to be finalized. This system has the potential to be our first-tier option when these issues are resolved. For the time being, deployment is most likely to occur with the eventual rollout of the “Shake Alert” notifications (similar to Japan and Mexico) which will utilize the FM Alert platform. It was determined that while the FM Alert is a future solution, improving radio coverage and operations now would be a substantial upgrade to our existing situation. These improvements would be essential to operate an FM Alert system when it becomes available.

The ability to deliver the emergency Alert and/or Advisories by whatever radio, siren or other notification system is 100% dependent upon the City’s ability to operate the system in an emergency. This would require the ability and people to deliver the notifications, updates, and advisories quickly and accurately. Such a foundational underpinning could be enhanced even with the existing small staff..

SUMMARY OF RECOMMENDATIONS:

Rather than recommend the deployment of one of the five options identified by the Mission Critical Report, the Committee is suggesting that the City implement improvements to what was referred to as the Malibu Emergency Alert Notification System (MEANS) in a phased approach. This would limit the acquisition of unproven or high cost technologies in favor of foundational structures that can be built upon when these better delivery systems become firmly available. In the meantime, the City will have the best capabilities that are available as well as being confidently operational.

POSSIBLE IMPROVEMENT PROJECTS:

NEAR TERM - (next 12 months)

1. Enhance FM Radio coverage in Malibu by upgrading the transmitter(s) or boosters for KBUU. Also, evaluate if it is possible to have non-commercial and commercial FM stations that have strong coverage in Malibu to allow for emergency broadcasting in association with KBUU in the event of a Malibu emergency. (Cost estimate of $50,000 or less.)

2. Investigate the possibility of utilizing the City’s existing but dormant AM transmitter(s) and licenses from the late ’90s for updating to current equipment and emergency broadcast authority. i.e., the ability to temporarily boost emergency output power to 100 watts vs. 10 watts during standard conditions and/or obtain a better operating frequency. While this is not part of the Mission Critical Study, this is a system that the City has spent considerable money on and if workable would be a second tier advisory 86 3
option vs the first tier option of FM. The Malibu CERT Communications team has offered to see if this AM system can be utilized going forward. However, there are many constraints today that were not present two decades ago. Among these are now more powerful AM commercial stations with nearby frequencies that may interfere with the Malibu signal, the lack of AM radios in electric vehicles due to in-car interference, the impact of more household electronics that produce AM radio interference, and the inherently limited coverage of the current low power AM. There also may be improvements to equipment and FCC attitudes that may offer benefits as well. Any proposal to revive and upgrade would be separate from the FM improvements cited above. (Cost estimate of $10,000 to $20,000 or less but cost estimates will require additional study.)

3. Evaluate the use of the CERT/City UHF repeater and license to operate a Tone Alert Radio system, provided the end-user receivers can be cost justified. (Cost estimate is minimal.)

4. Contact the one vendor for the FM Alert system (Page 7 of the Mission Critical Report) to begin the FM Alert process as it develops and to incorporate the FM radio platforms of item 1 into the alert network for eventual Malibu coverage. (Cost estimate is minimal.)

5. Incorporate the action of referring people to KBUU for more information into the annual test of the City’s disaster notification system and publicize to the community. (Cost is staff time only)
MID-TERM-(Years 2 to 4)

1. Support the FCC rulemaking known as Simple 250 for a second class of low power FM stations for up to 250 watts. This would be a significant upgrade for KBUU and the other non-commercial stations providing the foundation for the future FM Alert. (Page 7 of Mission Critical Report)

2. Implement the Tone Alert and/or FM Alert system as possible and feasible utilizing the FM, AM, UHF capabilities developed in the near term. This may involve the residents buying and installing their own personal low cost receivers as envisioned in the Shake Alert program.

3. Enhance the City’s EOC capabilities to match the expanded notification systems. 87 Zero Power Redundant Plan
Malibu Alert and Early Warning
FM RDS & Satellite Broadcast
To: City of Malibu Emergency Management and Public Works Prepared by: Global Security Systems (Alert FM), Matthew Straeb Date prepared: July 21, 2025
Subject: Alert FM: Using Radio Broadcast and Satellite for Zero Power Plan RECOMMENDED ACTION: 1) Accept subject proposal on the platform named Alert FM, a system leveraging FM radio and satellite for emergency alerting to help fill emergency notification gaps: and 2) Provide direction towards implementation of the all-hazard Alert FM radio with satellite redundancy for emergency notification alerting. Thus, enhancing current City alert communication options during critical down event of zero power, zero cellular and zero internet, and for non-served cellular and deficient cell areas, and for Access and Functional Needs (AFN) populations. Includes USGS ShakeAlert early warnings. Alert FM enhances but does not replace any of the current City of Malibu alerting systems.

FISCAL IMPACT: The implementation of Alert FM radio and satellite alerting infrastructure with up to 5 FM broadcast overlapping stations is license cost fixed at $950,000. Annual on-going software maintenance will cost $75,000 per year in years 2-5. The personal Alert FM “warner receiver” unit cost is $139.00, includes shipping and programming which price can adjust though volume discount allocations.

WORK PLAN: Implementation of Alert FM for City of Malibu will focus on delivering redundant alerting and includes USGS ShakeAlert early warning coverage for City of Malibu urban and remote populations. The message portal originator to send alerts via Alert FM can be installed within 60 days from project commencement, and will include ability to send and receive EAS, WEA, NOAA, and USGS ShakeAlert. Equipment installation leverages the existing FM radio stations signal and towers; no new towers are installed. It takes between 3-5 months for eight (8) FM stations within and/or surrounding the City. Stations signals come online immediately as staged. Delivery of this overlapping network of FM signal broadcast coverage will comprise the infrastructure for the City’s new communications network.

Equipment at the FM stations and the satellite service are owned by vendor and licensed to the City under maintenance for 5-year term of the project.

Attachment 4
88 DISCUSSION: Hybrid FM RDS Radio/Satellite-delivered alert infrastructure. Alert and warning are one of the primary critical functions for emergency management agencies and first responders. In times of national security threats or natural disasters, messages sent to the public can fail or be delayed when ground-based terrestrial and switched-based cellular and broadband architecture transmission systems become overloaded with traffic and affected by system outages. Alert FM takes advantage of hybrid FM Radio Data System (RDS) broadcast data channels combined with satellite-based transmitting to improve power and reliability efficiency. No new infrastructure must be constructed or deployed with this mature satellite-delivered and FM RDS infrastructure system.

Due to the competitive nature of commercial radio interests, a dozen or more FM radio broadcast signals typically cover a single geographic location at any given time. This is evident simply by scanning your FM radio dial in your vehicle. These FM stations vary in proximity with each radio broadcast signal perimeter transmitting 40 to 50+ miles thereby creating a resilient network where other interconnected FM station signals overlap to automatically fill in if one or more stations are impeded or lost. Alert FM receivers automatically switch to the strongest signal.

Alert FM sends automated NOAA weather warnings and targeted state/local emergency information directly from the California Office of Emergency Services and/or other authorized originators. Such Common Alerting Protocol (CAP)-enabled messages can include information regarding Amber Alerts, severe weather, acts of terrorism, evacuation notices and re-unification instructions. The NOAA weather warnings are set up to be City specific to remove the limitation of only being able to send to the entire state or regional area.

SUMMARY: The Alert FM Citywide platform delivers the following:
ü Alert FM does not replace the current Alert platforms you are using ü FM Signal Overlapping Coverages Reaches 50+ miles each, Difficult Terrain ü Operates in No Power, No Cellular and No Internet Scenarios ü FEMA, USGS, NOAA, California Broadcasters Association (CBA) Endorsed ü Platform's Satellite and FM Signal Avoids Network Congestion, No Daisy-chain ü Point-toMultipoint message delivery in under 5 secs; 1 city block or City ü Only USGS ShakeAlert License on West Coast using Radio Broadcast ü ALERT FM Receivers are ideal for Evacuation Notice, and Portable Grab-n-Go ü Battery Operated Receivers; strobe and decibel loudness wakes citizens up ü Facilitates Evacuated and Out of Area Notifications Status or “Safe to Return” 89 City of Malibu, California
Office of Emergency Services and
Public Works

PROPOSAL
Zero Power Redundant Plan
Alert and Early Warning
FM with Satellite Broadcasting USGS
ShakeAlert
December 10, 2022, updated January 7, 2025
By
Matthew Straeb
Global Security Systems
600 Jefferson St, Ste 1500
Lafayette, LA 70501
Contact: Matthew Straeb
Tel: 954 850 6606
Email: [email protected]
90 Executive Summary
The City of Malibu, Office of Emergency Services (OES) continuously seeks to plan and prepare ahead to reduce or eliminate harmful situations and better inform the public in preparation for emergency situations. Public safety agencies in City of Malibu have partnered to have state of the art community notification systems to alert residents about critical emergency events and other important public safety information.

Currently, the primary communications platforms used in Malibu to deliver emergency messages include cellular, email, text, internet, social media, siren, and broadcast (TV and radio). While significant and suitable, limitations of these technologies can provide a false sense of security and fiduciary exposure when loss of power or damage renders communications infrastructure vulnerable or failed. Redundant communication systems are required in the event of loss power, broadband, internet, microwave, or cell failures during fire and snowstorms, strong Diablo or other winds, earthquake tectonic forces, and for limited coverage canyons and slopes of the Sierra Nevada.

Following the events of multiple catastrophic wildfires, California earthquakes, and critical infrastructure attacks; the emergency managers authorities across the western United States have recognized the need for redundant, failsafe emergency alert technologies to augment the Emergency Alert System (EAS) and Wireless Emergency Alert (WEA) systems.

In Malibu, a hybrid FM radio/satellite alert system can be delivered by support for the implementation of Alert FM’s broadcast-based radio with satellite alert system. The practical coexistence of FM radio RDS data channel (e.g., song and title) and satellite network have a clear role to enhance alert services to population centers and remote end-users.

The described hybrid satellite-assisted system by Alert FM can be seen as a straightforward extension to FM radio station signals and spectrum allocation which typically average range is 50 miles per station. The use of overlapping regional FM stations (8+/-) signal coverages for Malibu leverages the RDS data channel network portion of each stations broadcast signal throughput with uplink to satellite, and downlink to Alert FM receivers. Under this scenario, the alert reception is a more guaranteed resilient and redundant alert network platform with both wide-spread and targeted coverage, especially for rural and mountainous areas, off grid freedom challenges of limited communication, and fostering the advanced need of AFN communities for alert.

Currently, the WEA and EAS systems are comprised of fragmented implementations and technologies reliant on relaying messages through a cascading series of terrestrial land based fixed towers, or thru underground broadband wiring and switches for dependency with alert. Inherently, there is instability for the power grid, internet, and cellular telephone networks. In times of national security threats or natural disasters, messages to the public through these conventional means can be delayed for extended periods of time when those systems become overloaded with traffic or are affected by system outages. 91 For Public Safety Power Shutoff (PSPS) conditions, service area communities are most vulnerable if no contingency plans are in place leaving them without any evacuation information. Typically, any community or resident would have 30 minutes to respond, so every minute counts. Alert messages will not arrive during the night while citizens are sleeping with cell phones turned off.

Figure 1 Alert FM Hybrid FM Radio/Satellite Platform of Products and Services The California Broadcasters Association (CBA) and FM stations advocate for the implementation of this emergency alerting system across FM station partners for the Alert FM solution. The Alert FM RDS-based broadcast alert systems are structured to allow implementation of emergency alerting without disabling standard broadcast or station transmission of metadata such as song title and artist or traffic information.

TV broadcasting is used by over 85% of the nation to receive emergency information and plays a large role in the decision-making to act or not act. By contrast, the FM terrestrial radio stations that are used to transmit RDS emergency alerts are significantly more robust and have a much greater probability of staying operational during emergency situations. The FCC enforces stringent backup power rules to provide sufficient power to enable station access in an emergency as part of its station licensing. 92 Background
Global Security Systems (“GSS”) developed ALERT FM, a broadcast-based alert and messaging system that enables emergency management personnel to create and send digital alerts and messages to target recipients. The single point to multi-point messaging functionality of ALERT FM utilizes the existing broadcast data signal of existing local FM stations to provide redundant emergency notification capabilities.

ALERT FM provides greater signal penetration than the NOAA weather radio network transmitters in California by multiplier of 10x. ALERT FM will install overlayed and redundant FM stations providing earthquake, weather, evacuation, wind and all-hazard alerts for citizens.

ALERT FM System Highlights:

1. Alerting technology, based on the proven FM Radio platform connected by satellite, delivers messages within five seconds of activation. Platform's use of Satellite and FM Signal Alert broadcasting avoids congested and down networks.

2. Works when power is turned off since broadcast stations have backup generators and are miles outside the affected areas. ALERT FM receivers are both power and battery-operated. Operates in No Power, No Cellular and No Internet Outage Situations

3. Partner with USGS and Fire content providers allowing for real-time processing and distribution of ShakeAlert and fire alert messages.

4. FM radio broadcast infrastructure is built and requires no spectrum allocation. No additional environmental hurdles to overcome.

5. Vetted fully by FEMA IPAWS reported in a study legislated by Congress (2011), managed by Northrop Grumman.

6. Today, system is being used daily in 15 states (3 are statewide systems) on 1200+ FM radio stations and sends out over 2800 alerts/day.

7. Used in cooperation with National Weather Service (tornado weather events), Fire and Amber alerts.

8. Messages are controlled using the same secure protocols that are being utilized for the present-day Emergency Alert System. Receiver is perfect for evacuation and shelter notifications, portable grab-n-go.
93 Alert FM Origination Sources – Alert Studio and Content Providers A text-based emergency notification system sends text messages or control data to target recipients and automation boxes. The single point-to-multi-point messaging functionality of this system utilizes Common Alert Protocol (“CAP”) to send a single message simultaneously to multiple contact paths. The CAP-based message origination portal will allow information to be distributed to/from FEMA’s Integrated Public Alert and Warning System (“IPAWS”) for Earthquake Alerts and from USGS servers to process and deliver alert messages to ALERT FM receivers and automation equipment via an FM radio-based emergency notification system (“ALERT FM”) or an ALERT FM data server.

Figure 2 Origination Source Partners Authorized for Alert FM

94 Figure 3 Alert FM Studio Message Origination Portal
It is important to make clear some unique points about Global Security Systems with our ALERT FM offering:

1. Global Security Systems partners with authorized alert originators for fire, earthquake, and NOAA to receive the seismic and contour map data.

2. The Global Security Systems solution is a proprietary system using off-the-shelf hardware comprising of an alert information system, cloud alerting platform, mass notification and automation hardware.

3. Global Security Systems is a solutions provider with direct access to the raw data provided by the authorized alert originators for all other natural disasters. 95 ALERT FM Fire and Earthquake Early Warning ShakeAlert System Rapid Alert System Architecture for Power Outages
FM-Radio Based Emergency Notification (ALERT FM)
Technology History
Radio spectrum is a lot like real estate in that the portion of spectrum controlled by an individual or corporation can be viewed as vacant land. For most of its history, the broadcast industry benefited from the fact that it was one of the only media capable of providing adequate and reliable signal coverage over a large area.

Beginning in 1955, broadcasters were permitted to use subcarriers for voice and data (also known as the Subsidiary Communications Authority or SCA). Many leased the space to various reading or language services. It was also common to use a subcarrier to provide data returning from the remote-control unit at the transmitter site.

In 1993, the Radio Broadcast Data System (RBDS) standard was introduced as a means of using the subcarrier to broadcast specific information that permits a receiver to tune stations. During this experience, the original need for point-to-multipoint messaging for drivers was identified.

Methodology
The ALERT FM system allows designated emergency management personnel to create and distribute targeted alerts and messages to emergency responders, citizens, and businesses. The FM system provides secure transmission of a single point to multipoint Aggregator /
Gateway at
Satellite Uplink
Satellite Receivers
GSSNET
Broadcast Station
Alert Dissemination
Equipment
Alert Origination Addressable ALERT
RECEIVERS including

ALL CALL
Fire Department
EOC
Law Enforcement
EOC
County EOC
Customers
Amber
NWS CAP/Wire
Local
USGS
96 messaging, layered by “need to know” groupings based on an existing communications infrastructure – the existing nationwide FM broadcasting network. The system provides access to a 128-bit encrypted information transmission medium with multiple redundant backup transmitters and statewide coverage without the nodal vulnerability of other communication systems. It is not designed to replace other communications systems but to complement them with a reliable and secure FM emergency messaging capability. The proposed ALERT FM system is depicted below.

The hosted system will provide:

1. Web based administrative and earthquake data servers are hosted in a professionally managed, data hosting centers with redundant backup in the Southeast United States.

The satellite uplink is hosted and managed by a professional service provider in the Southeast United States with backup location

2. Existing FM radio broadcast towers from which to select primary and redundant broadcast sources. These FM broadcasters can be commercial, public, or government Figure 5 Hybrid Alert FM RDS & Satellite Signal Flow and Receiver Architecture Infrastructure and Equipment Deployment
The FM system deployment plan is broken down into three distinct phases, System Analysis and Site Selections, Equipment Installation, and System Testing and Validation.

This section describes in summary the first two phases. The third phase System test and validation is described below. The existing FM radio infrastructure will be leveraged to provide the communications platform. There will not be new communications sites 97 installed, only modification of existing infrastructure. The vendor will install a receive-only satellite dish and digital encoder in the specified FM stations to transmit the FM signal.

System Analysis and Site Selection
During the System Analysis / Site selection phase the vendor refines system requirements with Sonoma City Public Safety and does a detail site evaluation for all the Emergency Operations Centers, candidate FM Broadcast stations, and inventories the FM receiver locations for future distribution.

FM Stations
Global Security Systems as vendor will partner with select FM stations based on serving City of Malibu with geographic signal footprint and the FM-based emergency network. The vendor will perform pre-site surveys at all prospective FM radio stations. The information accumulated includes transmission capabilities, geographical tower location and backup power etc. The vendor will work out installation and scheduling requirements with the FM station engineers consistent with system requirements. Follow up coordination with the station engineer and appropriate station management will continue throughout the implementation, operation, and testing. Based on the station survey information, the vendor will create a database with all relative information. Site photos are scanned into files and indexed to the radio station along with maps of studio location, tower directions, etc. This information is used to generate a list of equipment for each location along with diagnostic, maintenance, and training manuals.

Implementation of the broadcast equipment at each station takes less than one day, and the FM transmitter is not disabled during the implementation. The FM stations are free to use the data encoder in whatever way they please when there are no alerts or messages sent out via FM. Some stations set their encoders to display artists, song titles, or station call letters.

FM Receivers
Currently the following versions of FM receiving devices are available for Earthquake Early Warning:
• USB integrated FM receiver for automation equipment
• Wall Receiver
• Remote Solar Powered Siren Control Receiver package (optional) All receivers except for the FM USB Receiver are A/C powered with battery backup, so they are fully functional in power outages. All receiving devices will come with standard warranty, and none have recurring fees associated with their operation. 98 Typical FM-Based RDS Broadcast-Based Alert FM Receiver Designated FM Stations
Satellite communications Receive Only (RO) dishes are mounted at each FM transmitter location. All components are tested by the vendor prior to transport to the FM transmitter to prevent complications during the installation at the location. The vendor’s Broadcast Engineer transports all necessary components, established during the survey, to the appropriate station locations and installs the equipment in coordination with the Station Engineer. The vendor’s broadcast engineer will train the station’s broadcast engineer on the functionality of the equipment.
99 When installation is complete:
• The vendor’s broadcast engineer
will run predetermined tests on
equipment and monitoring system
to ensure system stability and
readiness.
• Local and satellite tests will be
performed to confirm
transmission link integrity.
• All equipment will be connected
to un- interrupted power supplies
(UPS) and tested.
• Tests utilizing a FM receiver will
also be performed while in
contact with a vendor dispatcher
for communication link verification. Figure 7 Typical FM Station Equipment Configuration • All installation documents will be updated and reviewed to ensure quality control.

System Test Plan
The System Test & Validation program consists of three levels of testing, unit or equipment testing, subsystem testing (interfaces and data links) and System testing/validation (end to end system capabilities and requirements tests).

OEM Testing - Equipment is re-tested to confirm operation and conformity to standards upon receiving components
Equipment Interface Test - all interface connections to other subsystem components are tested and functionality verified.

Radio Station Testing
Receive Only Satellite Dish and Receiver (RO)
The RO will be run through various tests to ensure operation. The proper installation and mounting of receiver and dish will be reviewed to ensure optimal signal strength and reception. All grounding, external and internal wiring of the dish and weatherproofing will be checked, and integrity confirmed. Receiver indicator lights will be checked and confirmed functionally operational.

FM Station
100
The FM Radio Station configuration would then be run through various tests to ensure operation; the following would be checked:
• Interface cables and connection to the transmitter
• Transmission levels
• Signal to Noise Ratio
• Correction Levels
• Functional operations
Test messages from the vendor FM portal will be sent for broadcast system testing, verifying receipt by the RO satellite dish and receiver, processing by the encoder and broadcast. The message will be verified with a designated FM receiver held by the vendor broadcast engineer.

System Level Testing
The System Level Test Program is designed to verify and demonstrate all the FM capabilities as well as demonstrate the fault tolerant nature of the system design. The vendor will work closely with the City of Malibu Public Safety representatives to generate test scenarios, which simulate real crisis situations and historical anomalies, to improve effectiveness in execution of an alert.

Building off the subsystem testing the initial system test will demonstrate the end-to-end functionality of the system ensuring that message transmission from the customer FM portal is accurately and timely received at locations and end user sets. The main satellite link performs a watchdog monitoring, automatic self-test every 60 seconds, 24 hours a day.

If the satellite link fails, the system will automatically switch to an alternate transmission path at a remote location, and vendor personnel will be notified.

After establishing that the satellite and FM broadcast communications are sound, the functionality of the entire system is progressively tested to demonstrate the system characteristics and satisfaction of system requirements.

Operational Procedures
The detailed operational procedures will require integrating the FM equipment operations into existing City procedures. If no equivalent procedure exists, vendor personnel will work closely with customer respectively to generate or expand existing procedures. All procedures at the designated emergency operations centers will be reviewed and if necessary, modified to integrate the FM capabilities as they may affect operations at individual sites.

Maintenance
The vendor will operate all levels of the ALERT FM system including the satellite network for City of Malibu. The vendor will maintain relationships with FM broadcasters and will monitor network operations and repair any equipment issues that might occur 101
Training
After the stations are installed and the portals are implemented, the vendor will contact City of Malibu Office of Emergency Services to schedule the portal and receiver training.

System Reliability and Usability
The ALERT FM system will operate 24 hours per day 7 days per week without interruption.

Power interruptions will be protected by utilizing existing or new uninterrupted power supplies on the communications infrastructure; all communications will have the ability to continue to operate normally during of a full-scale power failure.

Conclusions and Recommendations
In summary, the needs of the US states, jurisdictions, and territories for a redundant hybrid FM-based RDS broadcast-based alert system with satellite can be fulfilled by advocating for implementation of Alert FM as a viable proven alerting system relying on the world's most stable and robust communications platform, radio broadcast. 102
Project Schedule
Project Schedule for Citywide Implementation
It is estimated that the equipment installation at all FM stations will take between 3-5 months; however, the initial implementation will focus on providing FM coverage for the highly populated areas. The FM portals can be installed in 60 days from project commencement. The following table reflects typical Project Phases and Implementation Timelines:

Project Phases and Implementation Timelines
Phases Timeline Tasks
Phase 1
Evaluation and Analysis 0-30 days
§ Project Kickoff Meeting
§ System Analysis and Site Evaluation
§ Operational Evaluation Systems
§ Order all Equipment and Receivers §
Delivery of Portal and Integration
Phase 2
Broadcast and Satellite
Sites Installed
30-60 days § Satellite and Broadcast Locations are
Delivered and Installed
Phase 3
ALERT FM Portals,
Apps, Satellite Testing
60-90 days
§ Final Delivery of Portals & Apps
§ Final Satellite Systems Delivered
§ Receivers Delivered
§ Final System Commissioning
Phase 4
Commissioning and
Training
90-110 days
§ Training Completed
§ On-going training portals and
interfaces
103
Financial Proposal
Alert FM Cost Proposal for City of Malibu
License and Annual Support Cost for City of Malibu Coverage Area Geographic Coverage Area
License Cost Annual Support

ALERT FM
5 Year License
Fee
Annual Hosted Software
Maintenance Cost Per
Years 2-5

City of Malibu
$950,000

$75,000 per year

Terms and Conditions:
a) Message origination portal with the ability to send alerts via ALERT FM for EAS and WEA for City of Malibu.
b) Up to 5+ FM broadcast stations within and/or surrounding City of Malibu with available FM boosters for coverage.
c) Equipment at FM stations will be owned by vendor and licensed to City of Malibu for emergency purposes under this proposal.
d) The Grand Total above reflects the total cost of system including satellite service, licensing, installation, operation, usage, and break-fix for the entire 5-year term of the project.
e) Warner Receiver is $139.00 each and includes receiver, charging cable, programming, and training. Volume Discount TBD # Receiver Units. Includes include shipping and handling.
f) ALERT FM Wall unit is $499 each, includes programming, charging cable, and training. Volume Discount Cost TBD # Units.
g) Payment Terms are: 40% down payment at signing, 35% after 2 FM station is installed, 25% after all FM stations are installed (approximately 5 stations) 104
Appendix A – Alert FM Coverage Maps
Alert FM Sample Coverage Map with FM Stations - City of Malibu Appendix B – Product Information
Product information can be found on the pages that follow.

Company Overview Brief
Orange
Los Angeles
Ventura
Los Angeles
Long Beach
Anaheim
Santa Ana
Irvine
North Glendale
Oxnard
Huntington Beach
Santa Clarita
Hollywood
Lancaster Lancaster
Palmdale
Torrance
Orange
Fullerton
Thousand Oaks
Simi Valley
El Monte
Downey Inglewood
Norwalk
Ventura
Compton
Santa Monica
Westminster Westminster
Santa Barbara
Whittier Whittier
Newport Beach
Hawthorne
Alhambra
Lakewood
San Pedro
Camarillo
Montebello
La Habra
Arcadia
Diamond Bar Diamond Bar
Fountain Valley
Glendora
Rowland Heights
Cypress
Covina
Altadena
Bell Gardens
West Hills
La Puente
Manhattan Beach
Santa Paula
San Fernando
Calabasas Port Hueneme Agoura Hills
Lomita
La Crescenta-Montrose
Hermosa Beach
Castaic Vincent Vincent Vincent
Fillmore
Malibu Beach
Carpinteria
Malibu
Lake Los Angeles
View Park-Windsor Hills
Signal Hill Signal Hill Signal Hill
Sierra Madre
Quartz Hill Quartz Hill Quartz Hill
Citrus
Topanga
Acton
Ojai Ojai
El Rio
KLSB
KKLQ-FM2
KKLQ
KAIV
KRUZ
FCC F(50-50) 60.00 dBu (FCC HAAT)
KPFK-FM1
KPFK
KPFK
KPFK-FM1
KIIS
KIIS-FM1
KOST
KOST-FM1
KKGO
KKGO-FM1
KBUU
KBUU-FM2 KBUU-FM1
KAIV
KKLQ
KKLQ-FM2
V-Soft Communications LLC ® ©
110
405
5 105
101
10 210
Scale 1:600,000
0 5 10 15
mi
105
Alert FM and Satellite Highlights Recap

Alert FM Unique Use of Radio Data System (RDS)
106
Butte City Gets Alert FM
USGS ShakeAlert Workflow on Alert FM Platform
107
Alert FM Warner Receiver with FM Radio "Grab-n-Go"
108
California Broadcaster Associa>on (CBA) LeBer of Endorsement 109
Why Your Phone Service Is Getting Worse
PUC PSPS Lack of Service Endangers Lives
110
Appendix C – Additional Resources for Emergency Alerting and Communication
Additional resources are provided below.

Butte City Sheriff and Board of Supervisor Meeting Approval of Alert FM May 2021
https://www.youtube.com/watch?v=fL6wLtkqpYQ
Shasta City, CA Sheriff and Board of Supervisors Meeting Approval of Alert FM, November 2021
https://www.youtube.com/watch?v=pBx09n6o050
Disaster-Zone, Alert and Warning – A New Approach. September 2021 https://disasterzone.buzzsprout.com/1176869/9160979-alert-and-warning-anewapproach Five Alarms: Assessing the Vulnerability of US Cellular Communication Infrastructure to Wildfires, October 2020
http://pages.cs.wisc.edu/~pb/wildfires_final.pdf
Future Human, Wildfires Are Burning Up Cell Towers and Leaving Responders in the Dark, October 2020
https://futurehuman.medium.com/wildfires-are-burning-up-cell-towers-andleavingresponders-in-the-dark-e1238c2e8ad0

Public Safety Communications, Ten Keys to Improving Emergency Alerts, Warnings, & Notifications. April 2019
https://www.dhs.gov/sites/default/files/publications/ten_keys_to_improving_emergenc y_alerts_warnings_n otifications.pdf

Public Safety Communications, Essentials of Alerts, Warnings, & Notifications. May 2019 https://www.natoa.org/documents/CISA%20Essentials%20of%20AWNs.pdf

Guide to Implementing the Integrated Public Alert and Warning System (IPAWS).

Version 2, February 2019
https://www.cseppportal.net/Training%20Documents/IPAWS_Implementation%20Gui de_Final_FEB2019_ Version%202.pdf
111

Agenda Item # 6.B.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Reviewed by: Trevor Rusin, Interim City Attorney
Approved by: Candace Bond, Interim City Manager
Date prepared: June 27, 2025 Meeting date: August 11, 2025 Subject: City Council and Commission Meeting Format and Rules of Procedure and Decorum (Continued from July 14 Regular Meeting)
RECOMMENDED ACTION: 1) Discuss and provide direction to staff on the format of City Council meetings, including the regular meeting time and hybrid format; 2) Discuss and provide direction on Commission, Committee, and Board meetings, including staff resources for the recording of meetings.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

Depending on the direction from the Council there could be costs based on staffing or technological resources needed.

STRATEGIC PRIORITY: This item supports the Malibu Culture priority identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: On March 27, 2023, the City Council launched the hybrid meeting pilot program and subsequently directed the Planning Commission to conduct its meetings in a hybrid format beginning July 17, 2023. These hybrid meetings were initially conducted pursuant to AB 361 and allowed members of the public and the City Council to participate in-person or remotely. Since AB 361’s sunset on January 1, 2024, the Council has directed that City Council and commission meetings be held in person, but the City Council has continued to offer members of the public the opportunity to participate remotely in City Council and Planning Commission meetings. All other Commissions, Committees and Boards returned to in-person meetings after January 1, 2024.

City Council Meeting
08-11-25
Item

6.B.
1

Agenda Item # 6.B.

At the October 9, 2023, Regular Meeting, the City Council directed staff to bring back options for conducting hybrid meetings that would allow, but reasonably limit, remote participation in certain circumstances. This item was delayed while the City Council considered and implemented other changes to its regular meeting format and time.

At the August 12, 2024 Regular Meeting, the City Council adopted Ordinance No. 521 allowing the start time of City Council meetings to be set by resolution and adopted Resolution No. 24-39, establishing the start time and format of regular meetings. The primary change was the creation of a 5:30 p.m. block where the City Council could consider the Consent Calendar, ceremonial and presentation items, and the City Manager report, before taking up the other scheduled business after 6:30 p.m.

Since that meeting, Councilmembers have expressed interest in considering changes to the hybrid meeting format, including requiring members of the public to sign up in advance to participate remotely and requiring remote participants to appear on camera. There have also been requests to discuss potentially filming all Commission, Committee, and Board meetings. Currently only the City Council and Planning Commission meetings are filmed.

After the implementation of the new format in October 2024, the City faced devastation from the Franklin Fire and Palisades Fire. Responding to emergencies and supporting disaster recovery is the highest priority of the City, and these efforts have only increased the workload for City Council meetings. It is even more important in these times to manage meetings effectively and promote public engagement in City business.

The changes approved in Resolution No. 24-39 have allowed ministerial and ceremonial items to be completed earlier in the evening, but most regular meetings still run late into the evening. Often new items are still being taken up after 10:30 p.m., when few residents are available to participate in a public meeting. There has been an increase in public participation in meetings since the fires, but this is primarily seen during public comment for items not on the agenda, with participation dropping off as the agendized items are taken up later in the evening. The public has the right to address the City Council regarding any subject matter within its jurisdiction at a regular meeting. However, public input on agendized items is especially important to support informed discussion and decisionmaking on scheduled items where action can be taken at that meeting.

Staff has prepared a proposal below to address the ongoing late meetings, promote public engagement on agendized items, and streamline remote participation. If the City Council would like to modify its meeting format, staff will bring back a resolution to modify the City Council Rules of Procedure and Decorum.
2

Agenda Item # 6.B.

Staff Proposal
The proposal includes changes to:
• Meeting Start Time - move the meeting start time to 2:00 p.m. • Remote Participant Speaker Signups - require remote participants to register and sign up to speak in advance of the meeting
• General Public Comment - move public comment for items not on the agenda to the end of the meeting and eliminate time deferrals
• Materials from the Public – set a deadline for correspondence from the public to be distributed to the Council and require presentation materials to be submitted in hard copy the day of the meeting
• Scheduling Zoning Matters – schedule appeals for special meetings The City Council often has very full agendas and has historically had long meetings that cause important items to be considered very late in the evening. Moving the start time for regular meetings to 2:00 p.m. supports engagement in scheduled business during accessible daytime hours. If members of the public are not able to attend the meeting inperson during business hours, they will still have the opportunity to submit written comments in advance and participate remotely.

To better manage remote participation, speakers would be required to register using Zoom Webinar in advance of the meeting and select the items they wish to speak on. Staff will be able to compile a complete speaker list by the time the item is called by the Mayor and allow the Council to better manage the time allotted for public comment. Registration can also help minimize incidents of Zoom Bombing where groups of individuals intentionally disrupt public meetings by making disturbing and often hateful comments. Registration will limit participants to joining the meeting with the name they registered with, although their legal name is not required for registration. This would prevent individuals attempting to disrupt the meeting from leaving and rejoining with another name.

The Brown Act does not require the City to allow remote participation.1 The City Council may choose to allow remote public participation when it is not required at in-person meetings.

The City has recently experienced significant technical difficulties with its aging audio and video systems in the Council Chambers. Although emergency repairs have been 1 Only if a member of the City Council is attending the meeting under AB 2449’s alternative teleconference option does the Brown Act require that the public also be allowed to participate remotely. AB 2449 allows Councilmembers to teleconference without publicly noticing their location in limited circumstances for “just cause” or “emergency circumstances.” There are a number of onerous requirements for any meeting where AB 2449’s provisions are used, including that in the event there is a disruption that interrupts the Council’s broadcast to the public, or a disruption within the City’s control preventing the public from offering public comment, the Council cannot take any further action until such service is restored. 3

Agenda Item # 6.B.
completed, staff recommends continuing to inform the public that they are not guaranteed to be able to participate in that manner, especially given the recent technical issues.

Moving public comment to the end of the meeting allows residents the opportunity to raise new issues to the City Council in the evening. Since the City Council cannot take action on these items (other than scheduling them for a future meeting or asking a question to staff) or discuss them more than a brief comment, eliminating time deferrals keeps these comments limited to brief introductions and there is less need to provide speakers a long period of time to discuss the topic. If the City Council directs the issue to be scheduled on a future agenda, members of the public will have the opportunity to speak for three minutes and make more organized presentations with time deferrals at that time.

Currently members of the public submit materials for public meetings in the form of email correspondence, audio visual presentations, and hard copies at the meeting. To allow staff time to process correspondence and the City Council time to review the correspondence submitted in advance of the meeting, staff recommends setting a deadline for correspondence several hours before the meeting. To minimize the amount of media support needed for the meeting, staff recommends discontinuing accepting and displaying audio and visual presentations from the public. Presentation materials would still be accepted from the applicant and appellant in zoning matters. Members of the public can submit visual aids and other materials in hard copy.

To prioritize business that impacts the whole City at regular meetings and address the backlog of Planning permit appeals, staff recommends scheduling these hearings for special meetings. There are six appeals in the queue, some of which have been in the queue for over a year.

Other Alternatives and Proposals
• Requiring on camera participation from remote participants. There are logistical challenges to this proposal. Zoom webinar does not allow attendees to turn on their camera. Participants would first have to be promoted to panelist and then asked to unmute and turn on their camera. Although registration may help prevent Zoom bombings, Zoom bombing attempts can also include uncomfortable or disturbing images if participants are able to turn on their camera. There also could be problems forcing people to turn their camera on because of (1) technical inexperience or disability, (2) bandwidth issues, especially if someone cannot afford high speed internet access, and (3) the right to anonymous speech. While staff is aware of other jurisdictions that allow video on zoom calls, requiring video is not typical. • Limit Public Hearings to in-person participation. The Planning Commission has suggested requiring applicants for development applications to appear in-person for public hearings. In order to offer a fair process, if applicants were required to 4

Agenda Item # 6.B.
participate in-person, the Council should require all interested parties to attend the hearing in-person. This would require all of the applicant or appellant representatives and experts to travel to City Hall.
• Discontinue remote participation or continue to use the raise hand feature in Zoom for speaker signups
• Continue to meet in the current format or provide other direction to staff.

Commissions, Committees, and Boards
If the City Council makes significant changes to its meeting time or format, staff would bring back an item to Council to provide direction to the Planning Commission on its meeting time and format to keep consistency between the bodies.

Councilmembers have expressed interest in filming all Commission meetings.

Commission meetings are not currently staffed with media or technical support and are held in less formal settings without the recording equipment available in the Council Chambers. The City Council can discuss this issue and provide further direction to staff on the format and resources for Commission meetings.

ATTACHMENTS:

1. Draft Agenda Format

2. Resolution No. 98-83 Rules of Procedure and Decorum

3. Resolution No. 24-39 Establishing the Start Time and Format for Regular City Council Meetings

4. Ordinance No. 521
5 Attachment 1
Malibu City Council
Regular Meeting Agenda
Monday, Month XX, 2025
2:00 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Registration Link:
https://us02web.zoom.us/j/XXXXXXXXXXX

GUIDE TO THE CITY COUNCIL PROCEEDINGS AND DECORUM
ROLE OF THE PRESIDING OFFICER: The presiding officer of the City Council, who shall be the Mayor, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times. The presiding officer shall maintain control of communication between Councilmembers, between the Council and the public, and chair each meeting in a fair and impartial manner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decorum of Council meetings.

On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other Councilmembers, city staff or other members of the public.

MEMBERS OF THE AUDIENCE: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.

MEETING PARTICIPATION: Malibu City Council meetings are held in-person. Members of the public may participate in-person or remotely via Zoom Webinar. If you would like to speak remotely, you must register using the Zoom Webinar form by 10:00 a.m. the day of the meeting and sign up for the items you wish to speak on. It is strongly recommended that those who wish to participate do so in person as zoom participation is not guaranteed. While the City intends to allow zoom participation if possible, the meeting will not be cancelled or continued if technical difficulties impact the ability to accept public participation over Zoom. In such case only in-person participation will be allowed.

If you would like to speak in-person, you must complete and submit to the Recording Secretary a Request to Speak form at the meeting prior to the beginning of the item being announced by the Mayor.

Remote and in-person participants will have three (3) minutes to speak on each item on the agenda and general public comment. For items on the agenda, in-person participants may also surrender their time to speak on an item on the agenda by deferring one (1) minute to another in-person speaker, not to exceed a total of eight (8) 6 City Council Regular Meeting Agenda Page - 2 - Month XX, 2025 minutes. The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted or registration is received.

Members of the public are encouraged to submit email correspondence to [email protected] by 8:00 a.m. the day of the meeting. Correspondence received by this deadline will be distributed to the Councilmembers in advance of the meeting and included in the record. Members of the public wishing to distribute materials to the City Council after this deadline may do so by providing eight (8) copies to the Recording Secretary at the meeting. Audio and visual presentations will only be displayed during the meeting for applicants and appellants during Public Hearings involving zoning matters.

VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video, www.youtube.com/CityofMalibu, and via Zoom Webinar.

Two p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Report on Posting of Agenda
Approval of Agenda

1. Consent Calendar
Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. Items in Consent Calendar Section B have not been discussed previously by the Council. Members of the public may comment on the consent calendar as a whole. After public comment, the Council may remove items from the Consent Calendar for individual consideration before adopting the Consent Calendar.

A. Previously Discussed Items
None.

B. New Items
None.

2. Ceremonial/Presentations
None.

3. Ordinances and Public Hearings
For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time.

None.
7 City Council Regular Meeting Agenda Page - 3 - Month XX, 2025

4. Old Business
Old Business items have appeared on previous agendas with no final action having been taken.

None.

5. New Business
New Business items are appearing for the first time for formal action.

None.

6. Council Items
City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.

None.

7. Written and Oral Communications from the Public
The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff, unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response.

A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.

B. Commission / Committee / City Manager Updates
C. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries
Adjournment
Future Regular Meetings
Monday, Month XX, 2025 2:00 p.m. Regular City Council Meeting City Hall Council Chambers Monday, Month XX, 2025 2:00 p.m. Regular City Council Meeting City Hall Council Chambers Monday, Month XX, 2025 2:00 p.m. Regular City Council Meeting City Hall Council Chambers Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.

The City Hall phone number is (310) 456-2489. To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance 8 City Council Regular Meeting Agenda Page - 4 - Month XX, 2025 with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Community Development Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].

I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this Xth day of Month 2025 at X:XX p.m.

Kelsey Pettijohn, City Clerk
9 Y11
Vi
94-
RESOLUTION 98-083

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU ESTABLISHING

RULES OF PROCEDURE AND DECORUM FOR THE CONDUCT OF CITY COUNCIL MEETINGS AND REPEALING RESOLUTION 91-
THE CITY COUNCIL OF THE CITY OF MAIBU HEREBY RESOLVES AS .FOLLOWS:

SECTION 1. The following rules of procedure and decorum are hereby adopted.

Rules for City Councilmembers.

A. Decoru: Members ofthe City Council shall conduct themselves in an orderly and businesslike maner to ensure that the business of the City shall be attended to efficiently and throughly and to ensure that the integrity of the deliberative process ofthe City Council is maintained at all times. Members of the City Council shall maintain a polite respectful and coureous maner when addressing one another, the City staff and members of the public during Council meetings.

B. Role of the Presiding Offcer: The presiding officer of the City Council. who shall be the Mayor, or in the Mayor s absence the Mayor Pro Tempore, or in the absence of both the Mayor and Mayor Pro Tempore the remaining longest-serving member of the Council shall be responsible for maintaining the order and decoru of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times.

The presiding officer shall maintain control of communication between Council Members between the Council and the public and chair each. meeting in a fair and imparial maner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decoru of Council meetings.

C. Communication between City Councilmembers: Councilmembers should request the floor of the presiding officer before speaking. Councilmembers shall speak in tur and no Councilmember sha l speak again until all Councilmembers shall have had the opportunity to speak. Councilmembers shall remember that the purpose of the City Council meeting is to conduct the business of the City. Councilmembers shall avoid repetition and shall endeavor to limit their comments to the subject matter at hand. Councilmembers should endeavor to express their views without engaging in lengthy debates. When one Councilmember is speaking other Councilmembers shall not interrpt or disturb the speaker. During questions and deliberations the presiding officer shall var the speaking sequence of Councilmembers from item to item.

D. Communication with the Public Addressing the City Council: On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other City Councilmembers, city staff or other members of the public. All requests to speak shall be made to the presiding offcer. Ifa member of the public addresses the Council on a matter not on the meeting s agenda (during Attachment 2
10 public comment) Councilmembers shall refrain from a discussion of the matter. Public comments requesting specific Council discussion and/or action shall be summarized by the presiding officer following all public comments. Such matters may, at the direction of a majority of the City Council, be placed on a future agenda for discussion and/or action.

II. Rules for City staf.

A. Decoru: City staff shall not engage in dialogue with members of the public during Council meetings. When addressed by a City Councilmember the staff shall respond in a polite respectful and coureous maner. All requests to speak shall be made to the presiding officer.

B. Role of the City Manager: The City Manager s duties during City Council meetings shall include keeping a record of actions requested by the City Council that require staff work.

II1. Rules for Members of City Commissions, Boards and Committees.

A. Decoru: Members of City Commissions, Boards and Committees, when addressed by a City Councilmember, shall respond in a polite, respectful and coureous manner.

B. Role: Each Commission, Board or Committee shall send their Chairperson or other designated member to address the Council on any factual inquiries on recommendations made by their Commission, Board or Committee. Chairpersons or designated members should answer such Council questions promptly and specifically.

IV. Rules for the Public.

A. Members of the Audience: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting.

B. Persons Addressing the City Council: Any person wishing to address the Council on a item before the Council should fill out a speaker slip, which shall include the name address and issue being addressed, and submit that slip to the Recording Secretar prior to that agenda item being announced by the presiding officer. No person shall address the City Council without first being recognized by the presiding officer. Members ofthe public addressing the City Council shall have three minutes to speak. The Council may, by majority vote, alter this time limit. Persons addressing the City Council on a specific agenda item shall confine their remarks to that agenda item. Any public requests for staff comment shall be made to the presiding officer, who may then direct such inquiries to the City Manager or City Attorney as appropriate. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.
11 v. Enforcement: Upon violation of these Rules, the presiding officer shall request that person violating these rules cease such conduct. If, after a waring from the presiding officer the person persists in disrupting the meeting, the presiding officer shall order the person to leave the City Council meeting. If the person does not leave the meeting, the presiding officer may order any law enforcement officer on duty to act as Sargent-at-ars and.remove the person from the City Council chambers. Any person who resists removal by the Sargent-at-arms may be charged with a violation of these rules as well as any other applicable ordinance or law. If the presiding offcer of the City Council fails to enforce these Rules, as a majority vote of the City Council may designate another Councilmember to act as presiding officer and enforce these rules. If a meeting of the City Council is distubed in such a maner as to make infeasible the restoration of order, the presiding officer or a majority of the City Council may exercise the authority granted by California Governent Code Section 54057.9 by ordering the meeting room cleared and continuing in such a maner as authorized by Section 54957. v1. City Council Agendas.
. A. Format: The format of the City Council agendas shall be as follows, unless otherwise re-ordered by Council at a specific meeting.

10. 11.

12. 13.

14. 15.

Call to Order
Roll Call
Pledge of Allegiance
Approval of Agenda
Closed Session Report
Report on Posting of the Agenda
Ceremonial Presentations
Written and Oral Comments from the Public
City Council Subcommittee Reports
Mayor and City Councilmember Reports and inquiries
Consent Calendar
Ordinances and Public Hearings
Old Business (Con inued, Postponed or left-over item from Prior Meetings) New Business (New items from Councilmembers, Staff, Consultants or Commissions, Boards, or Advisory Committees)
Adjourent
B. Placement ofItems on a City Council Meeting Agenda: All items to be placed on a City Council meeting agenda must be submitted to the City Manager not later than twelve days preceding the City Council meeting. Individual City Councilmembers must submit a brief report to the Council explaining their item and supporting materials for the items by this deadline. To avoid overloading the staff or the Council agenda, individual Councilmembers should not submit more than one agenda item per Council meeting. All such individual Councilmember agenda items shall be placed at the end of New Business. The City Manager shall be responsible for scheduling all other agenda items submitted by City-staff, consultants or recommendations from 12 City Commissions, Boards or Committees unless otherwise specifically directed by a majority of the City Council at a public meeting. Any detailed review of City Council goals/objectives or City deparments, programs or services should take place at the City Councils s Quarerly Review Meetings.

VII. Robert' s Rules Of Order.

In all matters and things not otherwise provided for herein, the proceedings of the City Council shall be governed by "Robert' s Rules Of Order, Newly Revised. " as amended by State law. Councilmembers shQuld familiarize themselves with rules concerning making main motions, making motions to amend, postpone (continue to date certain or indefinitely), table or refer to staff, subcommittee or another body, calling the previous question (to close debate) or recess (break), rising to points or order (procedure), personal privilege (too noisy, personal insult) or information and motions to reconsider a matter already decided by the Council, divide motion(s), ask for a roll call vote, suspend the rules, overrle the chair, move the agenda and adjour. However, no action of the City Council shall be invalidated or the legality thereof affected by the failure or omission to observe or follow Robert' s Rules of Order.

VII1. Public Hearings Required by Law.

At the star of each public hearing required by law, the presiding officer shall anounce the item for the public hearing and then introduce the staff report. Following the staff report, the applicants, appellant, and/or their representatives shall speak first and have fifteen (15) minutes to do so, any portion of which may be used for rebuttal. Each person addressing the City Council other than the applicant/appellant shall have thee (3) minutes to speak. Any representative(s) or person(s) who is/are representing or speaking on behalf of the adopted position of a bonafide organization shall have five (5) minutes total to speak. The presiding officer may increase up to eight (8) minutes the time allotted to such representatives provided that all members of that organization in attendance agree to refrain speaking themselves on the matter. Following all public testimony, the presiding officer shall recognize Councilmembers who have questions for any of the speakers, members of the public in attendance, chairpersons or a designated representative of city commissions, boards or committees, city staff or consultants.

Following the conClusion of such questions, the presiding offcer shall allow the applicant/appellant their remaining time for rebuttal. Following the rebuttal, the presiding officer shall close the public hearing and then allow each Councilmember to state his/her opinion on the item before asking for a motion to decide the matter.

IX. Prompt Call to Order at 6:30 p.m. and adjournent by 11 p.

The City Council shall star their regular meetings promptly at 6:30 p.m.. The City Council shall not hear any new items of business after 11 p.m. unless a majority of City Councilmembers vote to suspend the rules to do so.

X. Suspension ofthe Rules.
13 Any provision of these Rules not already governed by the City ordinance or State Law may be suspended by majority vote of the City Council.

SECTION 2. Resolution 91-24 is hereby repealed in its entirety.

SECTION 3 . The City Clerk shall certify passage of this Resolution.

PASSED, APPROVED AND ADOPTED this 9 day of November, 1998.

ATTEST:
/l' /I ll +v
oan House, Mayor
I CERTIFY THAT T FOREGOING RESOLUTION NO. 98-083 was passed and adopted by the City Council of the City of Malibu at the regular meeting held on the 9 day of November 1998 , by the following vote:

Councilmembers VanHorn, Hasse, Barovsky, and Mayor House Mayor Pro Tem Keller
14 RESOLUTION NO. 24-39
Fa A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU SUPERSEDING AND REPLACING RESOLUTION NO. 99-007 AND
SECTION 1(VI)(A) OF RESOLUTION NO. 98—083 AND ESTABLISHING THE

START TIME AND FORMAT FOR REGULAR CITY COUNCIL MEETINGS The City Council of the City of Malibu does hereby find, order, and resolve as follows:

SECTION l. This resolution supersedes and replaces Resolution No. 99-007 and Section (VI)(A) of Resolution 98-083.

The following format for regular City Council agendas is hereby adopted:

A. Format: The format of the City Council agendas shall be as follows unless otherwise re-ordered by Council at a specific meeting.
l. Call to Order
Roll Call
Pledge of Allegiance
Closed Session Report
Report on Posting of the Agenda
Approval of the Agenda
Consent Calendar
Presentation(s)

9. Commission/Committee/City Manager Updates

10. Written and Oral Communications from the Public

11. City Council Reports
l2. Ordinances and Public Hearings

13. Old Business
l4. New Business

15. Council Items
l6. Adj ournment
QQPNOOmwSECTION 2.

The start time for regular City Council meetings is governed by Malibu Municipal Code Section

2.08.010. This section allows the meeting time to be changed by resolution of the City Council.

The regular meeting time of the City Council is hereby adopted as follows:

A. Regular meetings of the City Council shall be held on the second and fourth Mondays of each month at 5 :30 p.m. Closed session may be held between 4:30 p.m. and 5:30 p.m. No closed session will be held during said hours unless the posted agenda of the regular meeting indicates that such sessions will take place; in the absence of such notification, the regular meeting shall commence at the hour of five-thirty p.m.

B. Prompt Call to Order at 5:30 pm. and adjournment by 10:30 p.m.

Attachment 3
15 Resolution N0. 24-39

a. The City Council shall start their regular meetings promptly at 5:30 pm. The City Council shall not hear any new items of business after 10:30 p.m. unless two-thirds of City Councilmembers vote to do so.

SECTION 3. This resolution shall take effect October l, 2024.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this 12th day of August 202.

DOU STEWART, Mayor
4 16
Resolution No. 24-39

I CERTIFY THAT THE FOREGOING RESOLUTION NO. 24-39 was paSS6d and adopted by the City Council of the City of Malibu at the Regular meeting thereof held on the 12th day of August 2024 by the following vote:

AYES: 4 Councilmembers: Grisanti, Silverstein, Riggins, Stewart NOES: l Councilmembers: Uhring
ABSTAIN: 0
ABSENT: 0
17 ORDINANCE NO. 521
The City Council of the City of Malibu does ordain as follows:

SECTION 1. Amendments
SECTION 2. The City Clerk shall certify the adoption of this ordinance.

PASSED, APPROVED AND ADOPTED this 26th day of Augus
AN ORDINANCE OF THE CITY OF MALIBU AMENDING MALIBU MUNICIPAL CODE SECTION 2.08.010 AND DETERMINING THE START

TIME OF REGULAR CITY COUNCIL MEETINGS SHALL BE SET BY

RESOLUTION
A. Section 2.08.010 ofthe Malibu Municipal Code is amended to read as follows:
“Regular meetings of the Malibu City Council shall be held on the second and fourth Mondays of each month, or, if any such day is on a holiday, then the meeting scheduled on such day shall be held in the council chambers on the next succeeding day which is not a holiday. The regular meeting times of the Malibu City Council shall be set by resolution of the City Council.”
DOUGEWART M Mayor
APPROVED AS F RM:
/
TRE IN, IniErim City Attomey
Attachment 4
18 Ordinance No. 521

I CERTIFY THAT THE FOREGOING ORDINANCE NO. 521 was passed and adopted at the Regular City Council meeting of August 26, 2024, by the following vote:

AYES: 5 Councilmembers: Grisanti, Silverstein, Uhring, Riggins, Stewart NOES: 0 ABSTAIN: 0
ABSENT: . O
KELSEY“ ‘T JOHN City’Clerk
(S
‘
19

Agenda Item # 7.A.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Rob DuBoux, Public Works Director/City Engineer Approved by: Candace Bond, Interim City Manager
Date prepared: July 23, 2025 Meeting date: August 11, 2025 Subject: PCH Wastewater Update
RECOMMENDED ACTION: 1) Receive an update on the preliminary design for the Pacific Coast Highway Wastewater project; 2) Provide direction on committing with the Hyperion connection alternative; and 2) Authorize the Mayor to sign a letter to the County of Los Angeles requesting support and coordination for the project.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action at this time. The preliminary design work is being completed under the existing amendment with Woodard & Curran. Funding needs for detailed design, construction, and agreements will be brought back to Council at a later date.

STRATEGIC PRIORITY: This item was not included in the Adopted FY 2024-25 Strategic Priority Project List, but this has been prioritized due to the rebuilding efforts.

DISCUSSION: On April 24, 2025, the City Council reviewed five wastewater options for beachside properties affected by the Palisades Fire. Council directed staff to further evaluate connecting properties along PCH from Carbon Canyon Road to Topanga Canyon Road to the Hyperion Water Reclamation Plant. The option was estimated at $124 million with a 65-month timeline. Council also formed a PCH Wastewater Ad Hoc Committee and directed staff to retain a consultant for preliminary design.

On May 12, 2025, Council amended the agreement with Woodward and Curran (Civic Center Water Treatment Facility, Phase 2 consultant) to increase their scope of work to provide a preliminary design report for the Hyperion wastewater option. The preliminary design report will provide a draft alignment of the wastewater collection system, project schedule, and provide a total project cost estimate. Woodard and Curran will also attend various project meetings, including the PCH Wastewater Ad Hoc Committee and the City Council Meeting
08-11-25
Item

7.A.

Agenda Item # 7.A.
various stakeholders that the City would need to engage with during this project. The purpose of these meetings is to determine if there are any major issues and roadblocks that would prevent this project from moving forward and to provide the Ad Hoc Committee with those updates.

Since April 24, 2025, staff, Woodward and Curran, and other Ad Hoc Committee members have met with the following stakeholders:

City of Los Angeles / Hyperion Water Reclamation Facility Role & Interest: City of Los Angeles operates the Hyperion Water Reclamation Plant. They must approve any new connection, confirm available capacity, define flow/quality limits, and execute a service/connection agreement.

Key Meeting Outcome: City of Los Angeles staff indicated Hyperion has sufficient treatment and hydraulic capacity for Malibu’s projected flows. They confirmed an agreement will be required to specify allowable flows, fees, pretreatment/monitoring requirements, and construction/connection conditions at the selected tie-in point.

Next Step: Staff and Woodard & Curran (W&C) will continue to coordinate with the City of Los Angeles and will provide further design details.

Los Angeles Regional Water Quality Control Board (RWQCB) Role & Interest: Regulates wastewater discharges and onsite wastewater treatment systems.

Key Meeting Outcome: RWQCB staff stated no separate City permit is required for the PCH wastewater line itself. They understood that this project will likely take five years to complete and solutions are needed for the damaged properties. They are willing to allow property owners to repair/replace failing septic systems in the interim, provided the City formally commits to constructing the PCH collection system and maintains schedule momentum.

Next Step: Following Council direction to proceed with the project, staff will continue to work with RWQCB to memorialize the interim septic system policy language.

City of Santa Monica (Pier Lift Station)
Role & Interest: Owns and operates an existing wastewater lift station that will receive Malibu flows before conveyance to Hyperion.

Key Meeting Outcome: Santa Monica staff indicated the upgraded station is expected to accommodate Malibu’s incremental flow, subject to final confirmation of design peaking factors and timing.

Next Step: Exchange detailed flow models/design criteria with the City of Santa Monica.

Caltrans (Pacific Coast Highway Right-of-Way)
Role & Interest: Owns, operates and maintains PCH right-of-way. Caltrans issues encroachment permits for projects on PCH.

Agenda Item # 7.A.

Key Outcome: Caltrans expressed no conceptual objections but requires formal encroachment permits after preliminary (≈30%) plans are ready. They highlighted the need for a comprehensive traffic management plan and coordination with any concurrent PCH projects. But no major issues were identified.

Next Step: Submit preliminary alignment and construction approach for early review, then prepare the full permit package once the project design is completed.

The outcome of these meetings have been positive and supportive of the proposed project. Staff does not see any major issues that would prevent the City from completing this project. Continued coordination with the stakeholders are needed for this project, including a continued discussion with the Regional Board regarding the property owners use of their existing septic systems or equivalent until the project is completed. As stated in the update, the Regional Board needs project commitment from the City to finalize this policy. Staff is seeking direction from Council on whether to proceed with the design and construction of this project.

Lastly, successful completion of the PCH Wastewater Collection System will require close coordination with the County of Los Angeles, both for political support and for technical and funding partnerships. Staff recommends that the Council authorize the Mayor to sign a letter to the County requesting support for the City’s project and commitment to collaborate. Upon Council authorization, staff will forward the signed letter and schedule a follow-up coordination meeting with County staff.

ATTACHMENTS: None

Agenda Item # 7.B.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: July 18, 2025 Meeting date: August 11, 2025 Subject: Malibu Film Society Update and Fee Waiver Request RECOMMENDED ACTION: 1) Review the outcome of the 2024-25 Malibu Film Society film series at City Hall; and 2) Consider whether to approve the Malibu Film Society's fee waiver request to conduct three film screenings from August to December 2025.

FISCAL IMPACT: Waiving the facility use and staffing fees will result in a loss of revenue of $3,333 for Fiscal Year 2025-26 in Account Numbers 100-0000-3461-00 (Municipal Facility Use Fees), 103-0000-3505-04 (City Hall Theater Rentals), and 103- 0000-3505-05 (City Hall Event Rentals). Facility rentals generate revenue for the City, and waiving these associated fees limits potential revenue.

Funding for an audiovisual consultant and security contractor was not included in the Adopted Budget for FY 2025-26, requiring an expense of $2,016 in Account Number 100-4001-5107-00 (General Recreation - Contract Personnel).

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2025-26 Strategic Priority Plan is finalized.

DISCUSSION: On June 10, 2024, and October 28, 2024, Council approved a request from the Malibu Film Society (MFS) to host nine film screenings at City Hall Theater/Council Chambers, waiving all facility use and staffing fees from July 2024 through June 2025. MFS successfully hosted five screenings during that time and had to cancel two film screenings in early 2025 due to concerns related to the Palisades Fire.

MFS film screenings included a 30-minute pre-show reception with concessions, a film screening, and a post-film question-and-answer session (Q&A). Concessions had free City Council Meeting
08-11-25
Item

7.B.
1

Agenda Item # 7.B.
snacks, beverages, and wine for anyone twenty-one and older. To meet the City’s requirement for alcohol service, a security guard was on-site for the duration of the event. Staff time was also dedicated to disassembling and assembling the dais so MAF could hold a Q&A on the stage. Staff posted information on social media and the City’s website, and screenings were announced at Malibu Arts Commission meetings. The number of staff hours dedicated to each screening was approximately 18 (54 hours for the total series).

MFS followed the Council’s request and offered fifty free tickets to Malibu residents to attend the screenings. The 2024-25 MFS film series dates, attendance, and waived fees are outlined below,
Screening Date Total Attendees Resident Tickets Claimed (50) July 17, 2024 60 40
August 15, 2024 100 45
September 24, 2024 75 35
March 15, 2025 55 34
May 30, 2025 64 34
The facility rental, staffing, and contractor fees associated with the five events were $6,351.

Due to the success of the film screenings, MFS is requesting Council’s support to continue film screenings at City Hall. MFS proposed the same format with a pre-show reception, film screening, and Q&A discussion. Staff worked with MFS to determine mutually convenient dates to hold three film screenings from August 2025 through December 2025. Due to staff availability, the City must hire an audiovisual consultant for technical assistance. The Community Services Department would schedule one full-time employee and two part-time employees (3 total).

The cost to conduct three proposed MFS screenings is outlined below, Type Non-Profit Rate
Facility Use $1,425
City Staffing (event day) $1,332
City Staffing (pre/post event) $576
Audio Visual Contractor $1,200
Security Guard $816
Total $5,349
On June 23, 2025, Council approved the Fiscal Year 2025-26 budget, including a $18,000 General Fund Grant for MFS to host a community film series at City Hall. MFS’s 2

Agenda Item # 7.B.

General Fund Grant application states that each film screening costs the organization roughly $3,000, and the awarded grant will help offset these costs.

MFS has reported that over 190 residents have expressed interest in the free locals’ membership program, which was implemented in July 2024. The organization will continue to offer free tickets to Malibu residents to attend the 2025 film screenings.

Guests attending future film screenings must register for tickets, and anyone with a Malibu address within City limits will be refunded for their ticket purchase.

The community benefit of the City partnering with the MFS to host film screenings at City Hall is that it provides access to the arts for all residents, regardless of income level. It offers diverse programming with films that reflect a range of cultures, histories, and viewpoints. MFS has highlighted local artists, providing an outlet for civic pride. Film screenings bring residents together in a shared space to connect and engage, which attracts people of all ages, bringing an intergenerational element to the events.

ATTACHMENTS: Malibu Film Society Financial Statement
3 7/1/2024-
Category Description 6/30/2025
INCOME
Donations - Board     2,300.00
Donations Received 9,695.00
Membership Sales 30,708.85
Oscar Tickets 14,696.42
Sponsor Sales 3,000.00
Ticket Sales 10,852.00
TOTAL INCOME 71,252.27

EXPENSES
1,994.50
100.00
Advertising
Audio Production
Bank Charge 1,747.08
14,080.00
6,265.55
9,200.00
Catering
Concession Supplies
Concessions Management
Donations (BGCM Fire Relief Fund) 7,250.00
Equipment Freight 183.54
Equipment Maintenance 625.00
Equipment Markup 956.71
Equipment Purchase 6,693.89
639.92
18,000.00
Equipment Tax
Event Management Fees
Film Licensing Fees 1,451.08
Insurance 740.00
Legal And Professional Fees 2,000.00
Liquor Licence 1,548.63
Meals 1,171.39
Office Supplies 259.10
Party Supplies 66.98

15.79 4,900.00
Postage
Q&A Production
Rent
Social Media Management
Subcontractors
-991.00 incl. $2,581 City of Malibu refunds
7,560.00
1,200.00

50.00 49.31
1,557.83
Tax
Travel, Bus
Utilities
Website Coding 300.00
TOTAL EXPENSES 89,615.30
OVERALL TOTAL -18,363.03
Income/Expense
7/1/2024 Through 6/30/2025
7/1/2025 Non-Recurring
Highlighted items are non-recurring.

ATTACHMENT 1 4

Agenda Item # 7.C.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Chris Orosz, Acting Recreation Manager
Reviewed by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: July 7, 2025 Meeting date: August 11, 2025 Subject: American Youth Soccer Organization Fee Waiver
RECOMMENDED ACTION: Consider whether to approve the request from the Malibu American Youth Soccer Organization to waive the field use fees for the 2025-26 soccer season.

FISCAL IMPACT: Waiving the facility use fees will result in a loss of revenue of $15,500 for Fiscal Year 2025-26 in Account Number 100-0000-3461-00 (Municipal Facility Use Fees). Facility rentals generate revenue for the City, and waiving these associated fees limits potential revenue.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2025-26 Strategic Priority Plan is finalized.

DISCUSSION: American Youth Soccer Organization (AYSO) is Malibu’s primary youth soccer sports league and has used field space at Malibu Bluffs Park before the City’s incorporation in 1991. The organization provides a youth soccer league that would otherwise be offered by the City and has had a Community Use Agreement since 2012.

AYSO is a local recreational parent-led volunteer organization that abides by National Board by-laws.

In fall 2024, AYSO coordinated a youth soccer league for 315 players, of whom 88% were Malibu residents. The League’s Area Director anticipates 325 players for the 2025 season.

Teams will participate in weekly practices and bi-weekly games at Malibu Bluffs Park.

City Council Meeting
08-11-25
Item

7.C.
1

Agenda Item # 7.C.

AYSO soccer offers numerous community benefits, particularly for families that want a positive, community-driven youth sports experience. With a strong focus on player development, AYSO helps children build confidence, teamwork, and sportsmanship while promoting physical fitness and a love for the game. All players get playtime regardless of skill level, making it an inclusive and supportive environment. AYSO fosters a strong sense of community for Malibu families, with local games and practices held at Malibu Bluffs Park, reducing the need to travel outside the City. Additionally, the program is affordable compared to private soccer clubs, providing coaching and structure through volunteer involvement. AYSO soccer in Malibu strengthens community bonds while giving children a safe, fun, and enriching way to develop their skills on and off the field.

In July 2025, AYSO submitted a facility use application and fee waiver. Facility rental fees include,
Malibu Bluffs Park Non-Profit Rate
Pony Baseball Field $6,984.00
Major Baseball Field $1,716.00
Multipurpose Field $6,276.00
Total $14,976.00
Staff anticipate fluctuations in the facility use schedule; therefore, the fee waiver request was adjusted not to exceed $15,500.

ATTACHMENTS: 1) American Youth Soccer Organization Financial Documents 2) American Youth Soccer Organization Mission Statement and Malibu League Data
2 Statement of Activity
AYSO - Region 10E759
July 1, 2024-July 1, 2025
Cash Basis Wednesday, July 02, 2025 04:44 AM GMTZ 1/1

DISTRIBUTION ACCOUNT TOTAL
Income
4005 Registration Fees 104,018.32
4006 Registration Fee Refunds -6,910.50
9105 Interest Income 194.73
Total for Income $97,302.55
Cost of Goods Sold
Gross Profit $97,302.55
Expenses
5101 Uniforms - Players - TAX PAID 13,812.51
5102 Uniforms - Coaches - TAX PAID 727.09
5111 Field expenses 2,380.00
5115 Facility/Park Fees 625.00
5130 Equipment - TAX PAID 7,324.47
5150 Trainer / Coach Payments 33,940.00
5223 Tournament - Other 1,033.29
5235 Merchandise Expense 4,301.59
5272 Awards & Trophies TAX PAID 4,177.15
5434 Clinic Training Expenses - Other 40.00
5701 Area Fees Paid 5,800.00
5706 Volunteer Membership Program & Screening 840.00
5707 Expo Registration Fees Paid 245.00
7401 Travel - Other 611.14
7430 Conferences/Meetings 263.71
7431 Section/NAGM 2,259.56
7515 Phone/Internet/website 284.65
7695 Miscellaneous Supplies 36.85
Total for Expenses $78,702.01
Net Operating Income $18,600.54
Other Income
Other Expenses
Net Other Income 0
Net Income $18,600.54
ATTACHMENT 1 3
Statement of Cash Flows
AYSO - Region 10E759
July 1, 2024-July 1, 2025
Accrual Basis Wednesday, July 02, 2025 04:41 AM GMTZ 1/1

FULL NAME TOTAL

OPERATING ACTIVITIES
Net Income 18,600.54
Adjustments to reconcile Net Income to Net Cash provided by operations:
2150 Divvy Credit Card Payable 96.50
2510 Deferred Registration Fees -946.04
Total for Adjustments to reconcile Net Income to Net Cash provided by operations: -$849.54 Net cash provided by operating activities $17,751.00
INVESTING ACTIVITIES 0

FINANCING ACTIVITIES
30000 Opening Balance Equity 77,363.50
Net cash provided by financing activities $77,363.50
NET CASH INCREASE FOR PERIOD $95,114.50
Cash at beginning of period $76,334.08
CASH AT END OF PERIOD $171,448.58
ATTACHMENT 1 4
AYSO Malibu Mission Statement
AYSO Malibu Region 759 has the mission to develop and deliver quality youth soccer programs throughout the country which promote a fun, family environment built on the foundation of our Six Philosophies. Our 6 philosophies are:

Everyone Plays - that means that all children are guaranteed to play three fourth of every game no matter what skill level.

Open Registration- we take all kids - there is no tryout Balanced Teams- we strive to create teams that are equally skilled so that there is good competition
Positive Coaching- our coaches undergo 2 background checks and comply with all of the CA state laws. They are also trained and we want them to use positivity instead of punishment to teach the game.

Player Development- we continually supply our coaches with clinics to teach them to develop players. We value development of the whole child over winning at all costs.

Good Sportsmanship- Our families are there to cheer on kids. We do not tolerate poor sportsmanship or behavior. It is about the kids.

AYSO is a California nonprofit corporation, exempt from Federal income tax as an organization described in section 501(c)(3) of the Internal Revenue Code. The AYSO Federal identification number is 95-6205398.

Current 2025 Fall Fee- Our early bird sign up price for registration was $275.

Then the cost went up to $350 and finally $395. These costs include the 2 background checks for coaches, coach training, referee training, uniform, player photos, trophies and more. We also offer scholarships for those families in need. 5 ATTACHMENT 2