Agenda Item # 6.A.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Luis Flores, Public Safety Coordinator
Reviewed by: Susan Dueñas, Public Safety Director
Approved by: Candace Bond, Interim City Manager
Date prepared: August 19, 2025 Meeting date: September 8, 2025 Subject: Review of Contract with Covered 6 LLC
RECOMMENDED ACTION: 1) Review the Public Safety Commission’s recommendation regarding the contract with Covered 6 LLC to provide private security services; and 2) Provide direction to staff, as needed.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
Should the City Council extend the agreement with Covered 6 LLC as recommended by the Public Safety Commission, the expected cost will increase from the current contract cost of $1,060,800 to $1,591,200. This cost will be charged to account 102-3101 (Palisades Fire) and included with the City’s application for Disaster Assistance.
STRATEGIC PRIORITY: This item was not included in the Adopted FY 2024-25 Strategic Priority Project List, but this has been prioritized due to the declared emergency.
DISCUSSION: Since May 22, 2025, the City has contracted with Covered 6 LLC to provide armed security patrols within the areas impacted by the Palisades Fire. The City’s initial contract with Covered 6 LLC was executed for 30 days through June 21, 2025. At the June 9, 2025, Regular City Council meeting, the City Council directed staff to bring back an amendment to extend the private security patrols an additional 90 days and direct the Public Safety Commission to conduct a 60-day review as recommended.
At the August 6, 2025, Regular Public Safety Commission meeting, which served as the 60-day review period, the Commission reviewed the ongoing public safety patrol operations conducted by Covered 6 LLC. The Commission recommended that the City Council extend the private security contract for an additional 60 days through November City Council Meeting
09-08-25
Item
6.A.
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Agenda Item # 6.A.
18, 2025 at the same service level. Additionally, the Commission recommended that the City Council review options for reducing costs by adjusting service levels beyond the 60- day extension.
Should the Council decide not to extend the contract for an additional 60 days, City staff will work with the Sheriff’s Department to provide information to the community to assist them in protecting their homes and their neighborhood.
ATTACHMENTS: Covered 6 Malibu Patrol Activities Report – August 10-16, 2025 2 COVERED 6 MALIBU PATROL ACTIVITIES REPORT
COMPLETED BY ● Chief Operations Officer Mike Grant | [email protected] | (805) 603-6932
● Director of Security Operations Brian Hartson | [email protected] ● Statistics: Jordan Valle | [email protected]
TIME PERIOD:: 08/10/25 through 08/16/25
NOTES NA
WEEKLY STATISTICS:
CALLS FOR SERVICE:
(flag downs, phone calls, emails, texts)
6 TRESPASSING SUBJECTS:
(subjects on private property)
0 SUSPICIOUS INCIDENT INVESTIGATIONS: 15
RESIDENT REQUESTED PROPERTY CHECKS:
(info redacted for confidentiality):
1628
RESIDENT & CONSTRUCTION CONTACTS:
(info redacted for confidentiality:
20 DRONE DETECTIONS:
(free of charge as part of the service)
1 INCIDENTS OF NOTE
08/10/25
● 7:11 AM L-3 did a welfare check on this individual at the top of Whitecap Way. The owner of the property had recently talked to C6 about people being on his property, he didn't want anyone there that wasn't supposed to be.
Due to a language barrier and heavy accent, I could quite understand his name, his ID is obviously from Israel. He was cooperative and understanding, and was going to leave the property right away. I didn't smell any alcohol on him, he said he was just tired and came to that spot to sleep. Code 4. ●
Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | Ph: 805.926.2055 | WWW.COVERED6.COM THIS DOCUMENT IS CONFIDENTIAL Attachment 1
3 ● 7:26 PM L3 Beat 3 During routine monitoring, I observed a black Ford Explorer, license plate #976QHL. Upon approaching the vehicle to take photographs, I engaged with the owner, who identified himself as a resident. He informed me that he and his wife were hiking in the area. Description of Individual: Approximately 7.3 feet tall, short hair, heavy accent The resident stated that he would be hiking up the hill to meet his wife at the top of Big Rock Drive and they will be leaving shortly. While I have not previously met this individual, I have seen this vehicle in the area on prior occasions. All is Code 4 at this time; I will continue to monitor ●
08/11/25
● 1:37 PM While conducting patrol on Carbon Mesa Rd. L3 had an interaction with the owner of 22542 and 22561 Carbon Mesa Rd. She had informed L3 of two things. First, the fencing which blocks the entrances to their driveways at 22542 had been removed. The owner did not give permission to anyone to remove the fences and attempted to secure the north entrance fence. Second, the guest house at 22561 was accessed and there was urine found in the toilet. Both locations are vacant and there is no property to be taken from either one but no one should be accessing the properties. Upon checking 22561 L3 confirmed forced entry through the front door. The glass was shattered in the front door and items were left in front of the location. L3 checked the rest of the property and found nothing further. The owner informed L3 she was not desirous of prosecution but was interested in adding her properties to C6 patrol checks. Nothing further to report. Code 4. 08/12/25
● 12:01 AM At approximately 2345hrs Officer Latu approached a suspicious vehicle. It was an older white Ford explorer parked on the side of Carbon Mesa Road. Upon further investigation there was a male inside the vehicle.
When approached Officer Latu asked if he lived in the area at which he did not. Officer Latu further explained that due to the aftermath of the fire in the area the area was closed to the public during reconstruction. The male suspect understood and proceeded to leave down Carbon Mesa exiting west on PCH. Situation is code 4 nothing further to report. L-3 Officer Latu remains posted at Carbon Mesa monitoring any suspicious activity or vehicles. ● 1:47 PM L-2 at Beat#3 at approximately 1330 hrs, while on patrol, I noticed a big gray cloud of smoke coming from one of the Sunbelt Rentals generators connected to the property : 20404 Roca Chica Dr. Upon further investigation, the generator appeared okay, with no leaks or damage during visual inspection. L-2 stayed in the area, monitoring the generator from Sunbelt Rentals and the Location number BR-81. L-2 Code-4: at Beat#3 Nothing further to report.
● Community outreach: During conducting patrol on Big Rock Dr. was stopped by the lady, leaving the area in her vehicle. She said that she is a resident and in a process to come back to the area, already was handed a C6 card before and grateful that C6 units are able to monitor the area daily. 08/13/25
● 1:50 PM L3 while conducting a patrol check of 3853 Carbon Canyon Rd, L3 observed a red truck with a trailer hitched to the back of the vehicle in the driveway, both were filled with construction tools. L3 also observed several doors opened as well as possible construction inside the residence. L3 met with Antonio and confirmed EZS construction company was working inside the location. Antonio informed that the work would be indefinite but knew it would be weeks of work. Additionally, there would be different workers throughout this time period then the ones that were there today. Today (8/13) it was himself and Jose. Antonio provided the contact Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | office: 805.926.2055
CONFIDENTIAL
4 WWW.COVERED6.COM
information of his boss, Pablo, for any additional information. Code 4. Attached are photos of the vehicle as well as a DL of Antonio via his phone (Antonio did not have his physical DL) Company: EZS ● 10:48 PM L-1 Beat 2 Kelly Bowen 3918 Las Flores Canyon Rd Reported racing up the canyon. L-1 and L-3 responded to the call. There were 15 motorcyclists parked outside the residence. As L-1 and L-3 arrived they started to take off and head up Las Flores Canyon Rd. L-1 and L-3 trailed the group out of the beat. Will continue to monitor the canyon for further traffic.
● 11:02 PM Incident Report Date/Time: 2231 hours Response time 2239 Reporting security agent Sam 1 Clemente Responding security agents L-1 Kang L-3 Latu Location: 3918 Las Flores Drive Type of Incident: Reckless Driving / Disturbance – Motorcycle Group Narrative: At approximately 2231 hours, a female identified as Ms. Kelly Conway, residing at 3918 Las Flores Drive, contacted the C6 duty line. Ms. Conway reported that for the past several minutes, a large group of individuals on motorcycles had been gathering in the area and racing up and down the street near her residence. I informed Ms. Conway that I would dispatch two units to conduct a patrol of the area. I then dispatched L-1 Security Agent Kang and L-3 Security Agent Latu to the location. Subsequently, I contacted the Los Angeles County Sheriff’s Department non-emergency line and spoke with Operator #6101, identified as Bowen. Operator Bowen stated that a nearby deputy would be dispatched to conduct a patrol of the area as well. I then attempted to contact Ms. Conway to update her on the response; however, before I could provide the information, she expressed her appreciation for the quick response of our team. She advised that she had already observed our units conducting a patrol, at which time several members of the motorcycle group began to disperse. Responding security agents reported the area as Code 4 (no further assistance needed) and resumed normal patrol operations. Disposition: Area deemed Code 4 by responding units. 08/14/25
● Drone is currently being detected at Carbon Canyon and PCH ●
● Multiple patrol checks were conducted and no additional suspicious activity was located. 08/15/25
● 12:08 AM L-2 Beat 3 Time: 2347 hours Incident: Suspicious Vehicle Check Location: Big Rock At approximately 2347 hours, a black Toyota Prius was observed entering the Big Rock area. I followed the vehicle and made contact with the occupants. They inquired whether they were allowed to be in the area. I advised them that entry is permitted for residents. The occupants did not respond further, turned their vehicle around, and departed the area without incident. No further action was required. The area was cleared and remained Code 4. ● 12:22 AM L-2 Beat 3 Time: 0017 hours Incident: Suspicious Vehicle / Speeding Location: Big Rock At approximately 0017 hours, a black Honda Civic bearing license plate 953TBM was observed traveling up Big Rock at a high rate of speed. Upon noticing my presence, the vehicle slowed down, turned around, and proceeded toward the entrance of Big Rock before departing the area. No further action was required. The area was cleared and remained Code 4.
● 9:08 AM Z-1 Completed Patrol Checks of Beat#2 While on patrol at approximately 8:10 hrs across from 21751 Azurelee Drive, I noticed the property across 21766 Azurelee's back gate was open. It was also visible from the Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | office: 805.926.2055
CONFIDENTIAL
5 WWW.COVERED6.COM
area that the property was Code-4. There were no signs of forced entry, and the lock was completely shut.
Nothing was touched to secure the gate properly, as you can see in the attachments . ●
● 9:17 AM At approximately 0850 hours, L2 (Cuello) advised of a box truck that had become stuck in a private driveway at 3906 Las Flores Canyon Rd. Office Cuello advised that the truck’s rear lift had become wedged in the driveway as it was backing and that the truck was blocking traffic for both N/B and S/B on Las Flores Rd. Officer Cuello said he spoke to the driver and the driver gave no ETA about getting the truck moved out of traffic. At approximately 0855 hours, I called Lost Hills Sheriff Station and reported the incident. I spoke to LET Green and she said she would dispatch a Malibu unit to the scene. At approximately 0900 hours, Officer Cuello advised the truck had been moved and that traffic on Las Flores Canyon was moving normally. I immediately called Lost Hills Station and spoke to LET Alcala. I advised her of the initial call, that the truck had been moved and was no longer a traffic hazard and that they could cancel Malibu deputies’ response. 08/16/25
● 9:06 AM L-1: Phill Earlanger from 22561 Carbon Mesa Rd. inquired about allowing C-6 patrol to enter his property for a thorough check periodically. He also owns an adjacent property. A C6 Business card was handed to him. He will reach out to watch commander Bailey.
● 9:25 AM L-3 Conducting High Visibility Static Post at Beat#3, seeing results. Sustainable, a month of contractors and Gardeners coming in to work this Saturday. Also, many non-residents try to come in just C6 near the presence deterrence, turning them around L-3 Code-4 at Big Rock Dr. ● 1:44 PM L-3 Beat#1 Carbon Mesa Rd. Consensual encounter with Ellen, resident of: 22201 Carbon Mesa Rd.
During our interaction, she expressed gratitude for CoverSix's constant patrol in the area and stated that she feels safe, especially at night. L-3 Code-4 at Beat#1
● 6:53 PM L-2 INFORMATION ONLY: At approximately 1845 hours, while patrolling the upper section of Rambla Pacifico, L-2 observed two male adults (MA) on motorcycles parked at the dead-end gate, who stated they were "enjoying the view." I informed them that the area was closed to the general public due to hazardous fires and materials and was only accessible to locals. They apologized and left without any issues. I followed them slowly to Castlewood Drive, and they exited the area—code 4.
●
● 7:53 PM L-2 Completed Patrol Checks of Beat#2 L-2 Code-4: Monitoring traffic at Rambla Vista and PCH. A resident of Sumac Ridge at 3227 Sumac Ridge expressed his gratitude for our presence in the area, noting that Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | office: 805.926.2055
CONFIDENTIAL
6 WWW.COVERED6.COM
there has never been a police presence before and it's great to see us here. He raised concerns about the back side of Sumac Ridge, where thefts have been occurring at night, and requested that we increase our presence during those hours. I offered him a business card, but he mentioned that he already had one and was informed to contact headquarters if needed. I reassured him that we would be monitoring the area. At approximately 1940 hours, while heading back down toward PCH from Las Flores Mesa Drive, L-2 encountered a couple in a black Mercedes SUV. Parked in a private area. I asked them if they were residents and they said “No.” I informed them that the area was closed to the general public. They refused to accept that the area was closed to the general public and became very verbal and rude toward L-2. I kindly informed them that if they did not leave, I would have to contact law enforcement. They continued to curse at me but eventually left the area without any further issues.
S1 was made aware of the incident. Code 4.
● 11:15 PM *L-2 Completed patrol checks at Beat #3: Big Rock L-2 Code 4: Monitoring traffic at Big Rock Drive at PCH ADDITIONAL, INFORMATION ONLY: While patrolling Rockpoint Way L-2 observed an Airstream Trailer not previously there across from 20762 Rockpoint Way. No other vehicles or persons were seen at the empty lot.
Code 4. (see photos)
●
Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | office: 805.926.2055
CONFIDENTIAL
7 WWW.COVERED6.COM
Agenda Item # 7.A.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: August 19, 2025 Meeting date: September 08, 2025 Subject: Malibu Library Set Aside Funds for Fiscal Year 2025-26 RECOMMENDED ACTION: Approve the use of Malibu Library Set Aside Funds for Fiscal Year (FY) 2025-26.
FISCAL IMPACT: There is no fiscal impact on the city with this action. Malibu Public Library services are paid from a designated portion of property tax. Every year, the County of Los Angeles sets aside the difference between the property tax dollars apportioned to the County Library from property within the City and Malibu Library expenses into a designated fund to solely improve Malibu Library facilities and services. The ending balance for Set Aside Funds as of Fiscal Year 2023-24 totaled approximately $24,966,949; this includes a surplus of $3.1 million. Total recommended budget for FY 2025-26 is $2,235,000.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The designated Library Set Aside funds are used solely to improve upon, or to provide additional Malibu Library facilities and services.
The Library Subcommittee convened on August 13, 2025, to review and provide a recommendation on the expenditures for FY 2025-26. The total recommended budget is $2,235,000 for FY 2025-26 (Attachment 1).
City Council Meeting
09-08-25
Item
7.A.
1
Agenda Item # 7.A.
The proposed expenditures include community benefits that have historically been approved by Council, and include additional service hours, security guards, an outreach librarian, a teen librarian, the Malibu Library Speaker Series, the Tool Lending Library, the Boys and Girls Club of Malibu programs, and public-school library programs. The funding request for continued services is $1,615,000.
The Library Subcommittee proposed new program recommendations which are subject to library nexus review and approval by the Los Angeles County Library and include,
1. Community Poet Laureate Programming ($50,000)
2. Malibu Film Society Series ($85,000)
3. Mental Health Community Resiliency Programming ($300,000) These programs must meet criteria to ensure they are an appropriate nexus with library services and programming. Approval of the proposed budget line items will allow staff to advance proposals for formal library nexus evaluation.
New requests for facility and special projects include,
1. Teen Area Improvements ($30,000)
2. Librarian for Special Projects (if needed for additional programming $155,000) BACKGROUND: The Malibu Library was established in 1970 by the County of Los Angeles and is located on the county-owned civic center property. On September 2008, the City and County executed a Memorandum of Understanding (MOU) that governs the use of the Set Aside Funds. The MOU established a structure in which the expenditure of the excess funds generated from the taxes that Malibu residents pay could be spent on the Malibu Library.
To optimize the allocation of local property tax dollars and provide the maximum benefit to the Malibu community, the City has conducted two comprehensive library needs assessments (2005, 2018) in collaboration with the County Library.
Update on the New Needs Assessment
Last year, Council approved funding for a new Library Needs Assessment update and feasibility study. The Request for Proposals (RFP) for the Library Needs Assessment Update and Feasibility Study was issued on December 2, 2024, with submissions due by January 17, 2025. However, the process was not completed due to unforeseen circumstances related to the Palisades Fire. Staff plans to reissue the RFP in September 2025. This initiative aims to evaluate and prioritize future library services, facilities, and programming to align with the community’s needs.
ALTERNATIVES:
• Approve the budget as recommended; or
• Modify the budget allocation as deemed necessary; or
2
Agenda Item # 7.A.
• Request further review and adjustments by the Library Subcommittee ATTACHMENTS:
1. Proposed Budget for FY 2025-26
2. Library Operating Statement 2023-2024
3. Library (Approved) Spending Plan FY 2023-2024
4. 2023-2024 Annual Library Report
3 Library Set Aside Funds
Fiscal Year 2025-2026
Recommendations for Continued Funding in FY 2025-26
Salaries & Benefits
Qty Description Cost
2 FT1 Security Guards Salary & Benefits $260,000
1 FT Outreach Librarian Salary & Benefits $155,000
1 FT Teen Librarian I $155,000
Programs & Services
Boys & Girls Club Library Affiliated Programs $50,000
Malibu-Centric Legacy Park Educational Program $75,000
Malibu Library Speaker Series $125,000
Malibu Public Schools Library Materials & Supplies
($15,000 per campus)
$60,000
Smart Start Programs & Staff Training $50,000
Tool Lending Library $6,000
Update to 2018 Needs Assessment $100,000
Operations & Maintenance
Continue Additional Service Hours $175,000
Unreserved Balance $150,000
Unscheduled Maintenance $100,000
Total Continued Funding Request $1,615,000
New Recommendations for FY 2025-26
New Programs2
Community Poet Laureate Programming $50,000
Malibu Film Society Series $85,000
Community Resiliency Programming $300,000
Facility Improvements3
Phase 2 of the Teen area, to include new tables with convenient power outlets.
$30,000
Special Projects
1 FT 2nd Librarian for Special Projects (placeholder if needed to take on additional programming proposed)
$155,000
Total New Funding Requests $620,000
Total Budget for FY 2024-25 $2,235,000
1 Full Time (FT)
2 Subject to a library nexus review and approval by the Los Angeles County Library 3 Facility Improvements as identified in the 2018 Needs Assessment 4 Attachment 1
LA County Library
Operating Statement
Fiscal Year 2023-2024
Cost Code:117
Org Code:41259
Malibu Library
23519 W. Civic Center Way, Malibu
Operating Costs Actual
Salaries and Employee Benefits
Services and Supplies
Books and Materials
Lease-Buildings
Maintenance-Buildings and Grounds
Facilities Special Jobs
Insurance
Supplies and Miscellaneous Exp
Utilities
Facilities Services Operations
Regional Operations
Acquisitions and Cataloging
Integrated Library System
Information Services
Equipment and Technology
$797,196
101,630
83 193,502
39,496
7,387
290,333
77,866
151,184
153,821
63,846
18,590
26,684
8,017
Sub-Total Operating Costs $1,753,100
Support Costs
Administration
Public Services Programs
306,219
88,549
Sub-Total Support Costs 930,665
Total Cost of Service $2,683,765
Operating Revenue $4,492
Information Technology Equipment and Services 121,772
Professional and Special Services 237,590
Note: Facilities Special Jobs include pre-action system repairs and parking lot light replacement costs. 10/9/2024 10:36 AM Report: OperatingStmt-Libraries Page 12 of 91 Attachment 2
5 LA COUNTY LIBRARY
City of Malibu Approved Spending Plan
FY 2023-24
FY 23-24 Beg. Bal (Incl. 21-22 Surplus) $ 21,853,646
FY 23-24 Prop Tax / Spe Tax / Ot Rev $ 5,797,068
FY 23-24 Cost (2,683,765)
FY 23-24 Surplus $ 3,113,303
Ending Designation Balance
(will be reflected in FY 25-26 SQ Budget)
$ 24,966,949
City Approved Program Expenditures Approved by
Malibu
Actual
Expenditures
Variance
1 Additional Service Hours (from 40 hrs/wk to 60 hrs/wk $ 115,000 $ 115,000 -$ 2 2.0 dedicated secruity guards (only 1.0 is utilized) 260,000 130,000 130,000 3 Full-Time Teen Librarian 131,000 131,000 -
4 Outreach Librarian 138,000 138,000 -
5 Deferred Maintenance 100,000 - 100,000
6 Continued unreserved balance 150,000 - 150,000
7 Speaker Series Program 125,000 73,000 52,000
8 Smart Start (Family Place Programs throughout the County) 50,000 48,121 1,879 9 Tool lending 50,000 13,733 36,267
10 Teen Area Refresh - optimize area for laptop users 10,000 - 10,000 11 Speaker Series Tech Update - Laptop and HDMI Connections 2,500 49 2,451 12 Minor Meeting Room, Study Room, and Lobby Enhancements 12,500 1,406 11,094 13 Supply/Collection Organization - Mobile carts, 3D printer storage 2,500 1,218 1,282 14 Outreach Materials and Supplies 2,500 1,480 1,020
15 Boys and Girls Club , Library-related supplies & services 50,000 50,000 - 16 Malibu Public Schools (library related supplies) 17,000 17,000 - 17 Boys and Girls Club - Enpowered Voices Program 25,000 - 25,000 18 Mlibu Public Schools - Teen Librarian and Misc. Supplies 25,802 27,111 (1,309) 19 Malibu Film Society series 85,000 - 85,000
20 Malibu-centric Legacy Park educational programs 75,000 - 75,000 $ 1,426,802 $ 747,118 679,684$
Note: This chart represents the City’s approved budget for the use of set aside funds which is reflected in the Operating Statement.
C:\Users\e473023\County of Los Angeles\Finance Admin - Documents\Cost Report\23-24\Surplus Cities\Malibu\Malibu 22-23 vs. 23-24.xlsx\City Approved Programs 23-24 11/4/2024 Attachment 3
6 MALIBU LIBRARY
Introduction
Malibu Library had an active 2023-2024, continuing to provide the Malibu community with new and popular materials; high-interest programs for children, teens, and adults; and outreach events throughout the city of Malibu. Partnerships with the City of Malibu, Pepperdine University, Malibu schools, and the Boys & Girls Club meant more programs both in and outside of the library.
First established in 1970 and renovated in 2012, the library building continued to draw community members from all areas of Malibu for enrichment, socializing, studying, and learning.
Smarty Pants Storytime Classical Guitar Concert
3D Printing Kids’ crafts
Attachment 4
7 Usage
Malibu Library serves a diverse segment of Malibu residents and receives considerable usage from the community.
Highlights:
• Malibu Library welcomed 64,787 visitors in Fiscal Year 2023 - 2024, with an average of 5,399 visits to the library each month, a 7% increase in visitors when compared to the previous fiscal year. The population of Malibu in 2023 was 15,867 people which includes the City of Malibu (10,629) and unincorporated Malibu (5,237). • During the last fiscal year, Malibu Library continued to add new users - 1,061 new cards were issued; 205 of these cards were digital accounts providing access to the library’s virtual services.
• The greatest levels of library use were in the afternoon, during the hours of 4 and 5 pm. • The Malibu Library website, which continued to provide information on hours and programming, had a total of 11,386 visits.
Circulation
Materials at Malibu Library served residents as well as library patrons throughout the County of Los Angeles.
Highlights:
● During the last fiscal year, Malibu Library circulated 36,780 items physical items, including books, magazines, DVDs, audiobooks, CDs, and electronic devices. ● Library customers placed 9,775 holds and a total of 9,623 holds were filled from customers in Malibu and in the LA County Library service area. 8 ● Physical books remained the most popular item type for Malibu constituents, as these items circulated 26,240 times.
● California State Park Passes, which were made available for circulation in May 2022, remain in circulation and there were 132 checkouts during the last fiscal year.
9 Wi-Fi and eResources
Malibu Library provides free Wi-Fi inside and outside of the library for all community members, ensuring that all members of the public can connect to the Internet with ease. Fifteen public computers with Internet access and Microsoft Office are actively used by adults each day. The children’s area has 5 Internet-enabled computers as well as 4 early learning computers, which are heavily used by pre-schoolers for learning reading, math, and science skills.
Highlights:
• Malibu Library hosted a total of 85,928 Internet sessions which included: 75,859 Wi-Fi sessions (with expanded Internet service provided in the library parking lot) and 10,069 public Internet sessions, which utilized library computers. • Laptop & Hotspot Loan Kits remain available for circulation and 35 customers checked out devices for at-home use during the fiscal year.
• On March 1, 2024, LA County Library launched Connect & Go, a mobile hotspot lending program that allowed borrowers to connect their personal devices to the Internet. During the first few months of launching, these devices were circulated to customers 12 times. • Customers from the Malibu area downloaded 16,552 eBooks and 11,706 audiobooks (grand total of 28,258 items), a 100% increase from the library’s Overdrive service during FY 22/23.
10 Library Programs
Malibu Library hosts monthly programs for adults, teens, and children throughout the year.
Ongoing programs like Smarty Pants Storytime, the Malibu Library Book Club, Classical Guitar Concerts, Caffeinated Verse, Dungeons & Dragons, and the Malibu Library Speaker Series draw a consistent audience of regulars. Specialty programs like BambinO: An Opera for Babies; 3D Printing, Dino Magic, and Yoga For Kids were also popular. 11 Children’s Services Programs
Thirty-eight Smarty Pants Storytimes and 28 programs were presented to children in 2023-2024.
In July and August 2023, the Summer Discovery Program brought 11 children’s programs to Malibu, including LEGO programs, Music Together, and Smarty Pants Storytime. More than 60 people attended the summer programs. In addition, Malibu Library staff provided take-home activity kits for babies/toddlers, preschoolers, school-age children, and teens.
BambinO: An Opera For Babies The Dino Magic Show
Yoga For Kids Music Together for Babies and Toddlers
Various children’s programs took place outside the library during 2023-2024. Monthly Park Tales programs and Nature Walks took advantage of Malibu’s beautiful weather and city parks.
Children’s programs were also presented at the Boys & Girls Club.
Brick Builders Club Nature Walk for Kids at Legacy Park 12 Park Tales at Bluffs Park Wonder Book Club at the Boys & Girls Club Teen Services Programs
Malibu Library’s Teen Services Librarian presented 21 programs to nearly 70 teens during 2023- 2024. A monthly Dungeons & Dragons program created an opportunity for teens to meet regularly each month. Teens also enjoyed such programs as gardening and origami.
Dungeons & Dragons Club
The Teen Services Librarian also took teen programs to Malibu High School (MHS) and the Malibu Boys & Girls Club. After an MOU with Santa Monica-Malibu Unified School District was completed in September 2023, four programs were presented at MHS, reaching nearly 50 teens. Students enjoyed such programs as ribbon leis, tie-dying, and button making. Summer programs at the Boys & Girls Club started in June 2024. The Teen Services Librarian also attended Malibu Youth Commission meetings each month and welcomed teen volunteers to the library. 13 Ribbon Leis at the Boys & Girls Club Lunchtime Crafts at Malibu High School Tie-dying at the Boys & Girls Club
Adult Services Programs
Programs for adults during the fiscal year included author talks, Topanga Actors Company performances, and art programs. Partnerships with Pepperdine University and the City of Malibu brought regular classical guitar concerts and Caffeinated Verse: Poetry Open Mic programs. More than 660 adults attended 36 programs in 2023 – 2024.
Classical Guitar Concert Caffeinated Verse: Poetry Open Mic 14 Malibu Library Speaker Series
The Malibu Library Speaker Series presented 8 speakers during 2023 – 2024, plus the annual Poetry Summit. The speakers were:
• Dr Aprille Ericsson – NASA scientist
• Scott Freiman – Beatles expert
• David Quammen – science writer
• Mitch Albom – fiction author
• Clare Frank – firefighter
• David Ambroz – child welfare advocate
• Rosanna Xia – LA Times climate reporter
• Thomas Levenson – MIT professor, science writer
More than 825 people attended the Speaker Series during the fiscal year, enjoying events at Malibu Library, Malibu City Hall, and Pepperdine University.
Scott Freiman David Quammen
Mitch Albom David Ambroz
15 A partnership with local bookstore Malibu Village Books supported local business while allowing attendees to purchase books signed by Speaker Series authors.
16 Outreach
A new Outreach Librarian started at Malibu Library in September 2023. She immediately began collaborating with City of Malibu Community Services staff to participate in the many events happening around Malibu. The library was represented at monthly Park Tales storytimes; CineMalibu movie events; Chumash Day; the Bu Bash; Breakfast With Santa; and Senior Center programs.
On the west side of Malibu, the library participated in Get Your Stuff Day at Malibu High School and conducted programs at Malibu Elementary School. The Outreach Librarian also began monthly library outreach events at Santa Monica College and the Malibu Community Labor Exchange, ensuring that Malibu Library was promoting library services in all areas of Malibu.
During the 2023 – 2024 fiscal year, the library participated in 46 outreach events and reached 1,159 people.
Bu Bash Breakfast With Santa
17 Malibu Elementary Senior Center Luncheon Santa Monica College Santa Monica College Chumash Days
Volunteer Hours
The Friends of the Library actively supported Malibu Library throughout the year. Proceeds from their bookstore sales and book fairs enabled the library to regularly purchase new books and present programs such as Music Together, Dungeons & Dragons, and Caffeinated Verse.
Friends of the Malibu Library Friends of the Malibu Library Book Sale 18 Recommendations / Discussion
1. Continue Funding FY 2025 – 2026*
• Continue funding one security guard to monitor security in/around the library. $130,000.
• Restore funding for a second security guard, if needed, as the library customer activity increases. $130,000.
• Continue Outreach Librarian I to provide programming in underserved West Malibu. $155,000.
• Continue Teen Librarian I. $155,000.
• Malibu Library Speaker Series. $125,000.
• Continue additional service hours. $175,000.
• Continue unscheduled maintenance. $100,000.
• Continue to fund Smart Start programs and staff training. $50,000. • Continue unreserved balance (to fund any unanticipated items agreed upon mutually during the year). $150,000.
2. Recommendations from Malibu Library staff:
• Consider funding phase 2 of Teen Area refresh, to include new tables with convenience power. $30,000.
3. Recommendations/Priorities from the Library Subcommittee, as discussed at the 11/26/2024 City Council meeting:
• Current Services and Service Metrics
• Continuation or Augmentation of City’s Annual Allocation • Malibu Film Society Series
• Support for Malibu School Campus Libraries
• Library Speaker Series
• Exploration of Expanded Library Services within Community Lands Project
4. Library expansion proposal
5. Community needs assessment
6. Potential donation to Library/Foundation for resiliency project. *All costs are estimates; Library will charge actual costs incurred. 19
Agenda Item # 7.B.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Brandie Ayala, Senior Management Analyst
Reviewed by: Rob DuBoux, Public Works Director/City Engineer Approved by: Richard Rojas, Deputy City Manager
Date prepared: August 29, 2025 Meeting date: September 8, 2025 Subject: Federal Emergency Management Agency Public Assistance Update RECOMMENDED ACTION: Receive a report on the City’s status of applying for financial assistance through Federal Emergency Management Agency (FEMA) Public Assistance program.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: On January 8, 2025, a Major Disaster Declaration was issued for the California wildfires, including the Pacific Palisades Fire (DR-4856-CA). This declaration made federal disaster funding available to support response and recovery efforts for state, tribal, and local governments including the City of Malibu.
The City has reported damage to public infrastructure that has been broken down into 16 projects with total estimated costs of $13.28 million. Below are a list of those projects and the estimated costs the City may be able to recapture through FEMA’s public assistance program.
Under the public assistance program, FEMA organizes eligible work into categories.
These categories identify emergency work addressing immediate threats and permanent work which restores or improves damaged facilities. Categories A (debris removal) and B (emergency protective measures) are considered emergency work where Categories C through G (road and bridges, water control facilities, buildings and equipment, utilities and City Council Meeting
09-08-25
Item
7.B.
Agenda Item # 7.B.
parks) cover permanent work. Category I supports code enforcement and floodplain management during recovery. Lastly, Category Z covers administrative expenses for managing FEMA PA grants and is calculated as a percentage of total project costs.
In the table below, Staff has identified and submitted the projects listed below to FEMA public assistance program. The projects that include an asterisk fall within the emergency work and have expenses that qualify for 100% reimbursement based on the major disaster declaration. Projects without the asterisk will be reimbursed at a ratio of 75% FEMA,
18.75% State and 6.25% City responsibility.
Category Project Estimated Costs
A Citywide Debris Removal (0-180 days) $316,025.00*
A Citywide Debris Removal $344,250.00
A Private Property Debris Removal $1,200,000.00
B Emergency Protective Measures
(Emergency Operations Center/Mutual Aid)
$1,664,651.00*
B City Hall Smoke Damage $103,438.00*
B Septic Tanks on Private Property $320,000.00
B Emergency Security Services (0-180 days) $392,571.62* B Emergency Security Services $668,228.38
B Emergency Protective – Code Enforcement $2,009,420.52* C Guardrails Replacement $636,360.45
C Rambla Vista – Retaining Wall Repairs $160,000.00
C Citywide Walkways Repairs $55,000.00
C Citywide Signage Replacement $150,000.00
D Calle Del Barco Facilities $278,000.00
D Big Rock Drainage Facilities $634,000.00
D Big Rock Storm Drain Replacement $2,250,000.00
G Las Flores Creek Park $2,100,000.00
Z Management Costs Up to 5% of total project
costs
Under the FEMA Public assistance process, applicants begin by attending the Applicant’s Briefing, where FEMA and CalOES representatives review eligibility and requirements.
Next, a Request for Public Assistance is submitted through the FEMA grants portal. FEMA staff will reach out to applicants and conduct an exploratory call to review damages, roles and upcoming documentation needs. After the exploratory call, a Recovery Scoping meeting is held with all critical staff, FEMA and CalOES representatives to discuss the reported damages, discuss project formulation, and ensure all potential eligible work is identified and documented. After these meetings, staff is required to submit a damage inventory and coordinate site inspections with the FEMA and CalOES representatives.
Once site inspections have been completed, each of the project’s scope of work is
Agenda Item # 7.B.
developed. The City is working on the next step with FEMA, cost development and validation for each of the projects. Once this step has been complete, the projects will be approved and obligated by FEMA with payments being made by the State.
Through the FEMA public assistance program, it was determined that the City’s PCH Signal Synchronization project was not eligible for FEMA funding, as improvements to a federal aid highway are covered under the Federal Highway Administration’s (FHWA) Emergency Relief program. The City was directed to coordinate with Caltrans, our local FHWA representative, to begin the recovery process and is requesting $246,269.37 in assistance for this project.
ATTACHMENTS: None
Agenda Item # 8.A.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Candace Bond, Interim City Manager
Date prepared: August 22, 2025 Meeting date: September 8, 2025 Subject: Designation of Voting Delegate and Alternate Voting Delegate(s) for the 2025 League of California Cities Annual Conference
RECOMMENDED ACTION: Designate the City’s voting delegate and alternate voting delegate(s) for the League of California Cities 2024 Annual Conference scheduled for October 8-10 in Long Beach.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The League of California Cities 2025 Annual Conference is scheduled for October 8-10 in Long Beach. As part of the Conference, the League will hold its Annual Business Meeting on Friday, October 10, during which League membership considers and takes action on resolutions that establish League policy.
In order to vote at the Annual Business Meeting, the League requires City Council action to designate a voting delegate. The Council may also choose to designate up to two alternate voting delegates. The League must be notified of the City’s delegates prior to September 24, 2025. Staff will notify the League of the Council’s appointments.
ATTACHMENTS: Memo from League of California Cities
City Council Meeting
09-08-25
Item
8.A.
1 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 24, 2025
Attachment 1
2 For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 3 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
4 Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 5