Mammoth Lakes City Council
June 21, 2023

Town Council Agenda

Wednesday, June 21, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

5.1 Did you Know? Clean-up our Community

5.2 Did you Know? Budget

6. CONSENT AGENDA

6.1 Approve the minutes of the regular meeting of June 7, 2023.

6.2 Approval of Resolution for Measure U Programming for FY22-23 program cycle in the amount of $180,300 and Special Project funding of $15.000.

6.3 Authorize a professional services agreement with California Consulting Inc. for grant research and writing services.

6.4 Resolution authorizing the temporary closure of certain Town roads for the Annual Fourth of July Parade and Freedom Mile Run on July 4, 2023.

6.5 Award Contract for SR 203 Crosswalks (HSIP) CAP 22-007 to Xcel Engineering Corporation.

6.6 Authorize Public Works & the Office of Outdoor Recreation to submit a grant application to the State Recreational Trails Program.

6.7 Adopt the resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit CFD), levying a special tax in connection therewith, and setting the time and place for the public hearing on August 2, 2023.

6.8 Accept Check Register 6/1/2023 in the amount of $551,052.51.

7. PUBLIC HEARINGS
Public Hearing Procedure.

The Mayor will open the public hearing and then: Statement and presentation by staff.

Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant.

Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

7.1 Town of Mammoth Lakes FY23-24 Master Fee Schedule Update.

7.2 Approval of Appropriations Limit, Investment Policy, and Annual Budget for Fiscal Year 23-24.

8. POLICY MATTERS

8.1 Approve Agreement between the Town of Mammoth Lakes and Mammoth Lakes Tourism for Marketing and Related Services.

8.2 Approve the Agreement to allow the levy and collection by Mono County of Solid Waste Parcel Fees in the Town of Mammoth Lakes for FY23-24.

8.3 Agreement Providing Interim Funding to the Whitebark Institute for Implementation of Phase I of the Eastern Sierra Climate and Communities Resilience Project (ESCCRP) in an amount up to $500,0000.

8.4 Update on Emergency Response and continued necessary emergency work provided for in Resolution 23-29.

8.5 Authorize a professional services agreement with Keyser Marston Associates Inc. for Mammoth Mountain Main Lodge Redevelopment financial advisory services.

8.6 Approve the Memorandum of Understanding (“MOU”) between the Town of Mammoth Lakes and the Mammoth Lakes General Employees’ Association (“GEA”), the Mammoth Lakes Management Employees’ Association (“MEA”), and the Mammoth Lakes Public Works Employees’
Association (“PWEA”) which shall be in effect from July 1, 2023, through June 30, 2026.

8.7 Approve and adopt Resolution No. 23-XX establishing the fiscal year 2023-24, 2024- 25, and 2025-26 compensation schedules for the Mammoth Lakes General Employees’ Association (“GEA”), the Mammoth Lakes Management Employees’ Association (“MEA”), and the
Mammoth Lakes Public Works Employees' Association (“PWEA”).

8.8 Approve and adopt Resolution establishing positions, salaries, benefits, and other terms and conditions of employment for specified employees in at-will, nonrepresented positions for fiscal years 2023-24, 2024-25, and 2025-26.

8.9 Approval of Ninth Amended Employment Agreement with Town Manager Daniel C.

Holler.

9. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities

10. CLOSED SESSION

10.1 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

Property: 541 Mono Street, Unit 1 (APN: 033-166-001-000) - Meridian Villas Complex
Agency Negotiators: Daniel C. Holler, Sandra Moberly, and Rob Patterson Negotiating Parties: Town of Mammoth Lakes and Property Owners, Anthony Saucedo & Aracelli Escobar
Under Negotiation: Sales price and terms of payment for the purchase of the property

10.2 Pursuant to Government Code Section 54956.8, the TownCouncil will hold a conference with its representatives in regard to propertynegotiations pertaining to:

Property: 165 Old Mammoth Road, Unit 55 (035-182-055-000) - Sierra Manors Complex
Agency Negotiators: Daniel C. Holler, Sandra Moberly, and Rob Patterson Negotiating Parties: Town of Mammoth Lakes and Property Owners, Ryan & Brenda Benavidez & Michael & Royann Timmins
Under Negotiation: Sales price and terms of payment for the purchase of the property

11. ADJOURNMENT
The Town Council will adjourn to a special meeting scheduled to be held on Wednesday, July 12, 2023 at 4:00 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Clean-up our Community
Council Meeting Date: 6/21/2023
Prepared by: Pam Kobylarz, Assistant to Town Manager
Recommended Motion: This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. This month’s piece focused on opportunities to clean-up our community. It was published in The Sheet and the Mammoth Times on the weekend of June 16 and will be published in el Sol on June 22, as well as being posted on the Town’s social media and website.

DID YOU KNOW?
Did you know about these numerous
community clean up opportunities?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
The Town of Mammoth Lakes and Mammoth Disposal are
hosting a Defensible Space and Community Clean Up Event on June 23-24. Grab a bag on Saturday, June 24 to clean up our streets, parks, trails, multi-use paths, neighborhoods and public spaces. Trash IS NOT collected by staff from properties, but may be dropped off for free at 299 Commerce Dr. More info:

TownofMammothLakes.ca.gov/967/14132/Community-Clean-Up-Event Help keep your community clean by joining Trashy Thursdays this summer, June 8-Sept. 29. Meet every Thursday at
locations around the area from 5-6pm. Prizes for all youth participants and gift cards raffled for the adults!
More info: VisitMammoth.com/TrashyThursdays
Mammoth Lakes Recreation and the Town Office of Outdoor Recreation have many volunteer and sponsorship opportunities available through the Adopt-a-Trail, Tangle-free Waters, Trail Days programs, and more.

More info: MammothLakesRecreation.org/programs
Mammoth Lakes Fire Protection District offers free chipping for residents' tree trimmings and fallen limbs, which helps to create defensible space (a buffer between structures and surrounding vegetation) around homes, and is crucial for controlling wildfire spread. More info: MLFD.ca.gov/wildlandurban-interface/community-chipping

¿Sabías que hay muchas oportunidades para
participar en la limpieza de nuestra comunidad?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
¿SABÍAS QUE?
La ciudad de Mammoth Lakes, junto con Mammoth Disposal, organizarán un evento de limpieza comunitaria y espacio defendible el 23 y 24 de junio. Tome una bolsa el sábado 24 de junio para limpiar nuestras calles, parques, senderos, caminos de usos múltiples, vecindarios, y espacios públicos. El personal NO recolecta la basura de las propiedades, pero se puede dejar en 299 Commerce Dr. Más información: TownofMammothLakes.
ca.gov/967/14132/Community-Clean-Up-Event
Ayude a mantener su comunidad limpia uniéndose a
Trashy Thursdays este verano, del 8 de junio al 29 de
septiembre. Reúnase todos los jueves en lugares varios
del área de 5 a 6 p. m. Premios para todos los jóvenes
participantes y sorteo de tarjetas regalo para los adultos.

Más información: VisitMammoth.com/TrashyThursdays
Mammoth Lakes Recreation y la Oficina Municipal de
Recreación tienen muchas oportunidades de voluntariado y patrocinio disponibles a través de los programas Adopt-a-Trail, Tangle-free Waters y Trail Days y más.

Más información: MammothLakesRecreation.org/programs
El Distrito de Protección contra Incendios de Mammoth Lakes ofrece astillado gratuito para la poda de árboles y las ramas caídas de los residentes, lo que ayuda a crear un espacio defendible (un amortiguador entre las estructuras y la vegetación circundante) alrededor de las casas, y es crucial para controlar la propagación de incendios forestales. Más información: MLFD.ca.gov/wildlandurban-interface/community-chipping

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Budget
Council Meeting Date: 6/21/2023
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. May’s piece focused on the Town budget. It was published in The Sheet, the Mammoth Times, and el Sol on the weekend of May 19, as well as being posted on the Town’s social media and website.

DID YOU KNOW?
Did you know that the Town Council
adopts an annual budget each year?
• The Town relies on transient occupancy tax (TOT) for more than 70% of its annual operating revenue. Sales tax, property tax, fees, charges, interest, rents, grants, and other items make up the remainder of general fund unrestricted revenue.
• The Town takes a conservative budget approach, which provides the Town Council an opportunity to invest additional revenue into onetime capital investments, such as housing, recreation and general infrastructure projects.
• This year the Town committed $1.4 million in general fund revenues in response to the declared local emergency from the major winter storms of 2023.
• The fiscal year (FY) 2023-24 budget includes 111.7 full-time and seasonal employees. Total appropriations for operations, capital projects, use of restricted revenues, and debt total is $72 million.
• The Town maintains a vehicle replacement account that ensures funds are available to purchase replacement equipment, such as a snow blower costing $950,000.
• The Town’s reserves, which can be used during times of a significant economic downturn, or other catastrophic events, are fully funded, totaling $8.6 million for FY 2023-24.
• The Town has an A+ credit rating.

TownofMammothLakes.ca.gov Town of Mammoth Lakes

TownofMammothLakes.ca.gov Town of Mammoth Lakes
¿Sabías que el Ayuntamiento aprueba
cada año un presupuesto anual?
• El Pueblo depende del impuesto de ocupación transitoria (TOT) por más del 70% de sus ingresos operativos anuales. El impuesto sobre las ventas, impuesto sobre la propiedad, tarifas, otros cargos, intereses, alquileres, subvenciones y otros elementos constituyen el resto de los ingresos no restringidos del fondo general.
• El Pueblo adopta un enfoque presupuestario conservador, que brinda al Ayuntamiento la oportunidad de invertir ingresos adicionales en inversiones capitales únicas, como proyectos de vivienda, recreación e infraestructura general. Este año, el Pueblo comprometió $1.4 millones de los ingresos del fondo general en respuesta a la emergencia local declarada por las grandes tormentas invernales de 2023.
• El presupuesto del año fiscal (FY) 2023-24 incluye 111.7 empleados temporales y de tiempo completo. Las asignaciones totales para operaciones, proyectos capitales, uso de ingresos restringidos y deuda totalizan $72 millones.
• El Pueblo mantiene una cuenta de reemplazo de vehículos que asegura que haya fondos disponibles para comprar equipo de reemplazo, como un soplador de nieve que cuesta $950,000.
• Las reservas del Pueblo, que se pueden usar durante tiempos de recesión económica significativa y para otros eventos catastróficos, están totalmente financiadas por un total de $8.6 millones para el año fiscal 2023-24. • El Pueblo tiene una calificación crediticia de A+.
¿SABÍAS QUE?

Town Council of Mammoth Lakes
Minutes of Regular Meeting
June 7, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice
Members Absent: Councilmember Chris Bubser
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:01 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Mayor Wentworth led the flag salute.

3. PUBLIC COMMENTS
Ales Tomaier, Fire Chief of the Mammoth Lakes Fire Protection District, announced that on June 27th at noon the District would be hearing an item regarding the installation of a cell tower at Fire Station 2.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

Town Council Minutes
June 7, 2023

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Community and Economic Development Director Sandra Moberly gave an update regarding the Business Recovery Program and the Woodstove Replacement Program. There was discussion among members of Council and staff.

5.1 June 2023 Public Works Engineering CIP Update.

Public Works Director Haislip Hayes gave an update regarding the opening of the Lakes Basin and Reds Meadow. There was discussion among members of Council and staff.

6. COUNCIL PRESENTATIONS

6.1 Approve the proclamation declaring June 2023 as Pride Month.

Mayor Wentworth read the proposed proclamation.

PUBLIC COMMENT:

Bita Klein said that she was happy for pride month.

Jeff Griffiths, Treasurer of Eastern Sierra Pride, spoke in support of Pride Month.

Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Amanda Rice
Approve the proclamation declaring June 2023 as Pride Month.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)
Mayor Wentworth presented Mr. Griffiths with the proclamation.

6.2 Recognition of 10-yearanniversary award to Derrick Halferty.

Public Works Director Haislip Hayes thanked Mr. Halferty for his years of service.

Town Council Minutes
June 7, 2023

7. INTRODUCTIONS

7.1 Introduce new Recreation Supervisor – Adult Programming and Facility Operations Mark Bell.

Parks and Recreation Director Stuart Brown introduced Mr. Bell, Mr.

McEachron, and Ms. Shultz to the Council and the community.

7.2 Introduce new Recreation Supervisor – CRC Programming and Facility Operations Andrew McEachron.

7.3 Introduce new Program and Facilities Administrator Sydney Shultz.

7.4 Introduce Trails Program Manager Andrew Mulford.

This item was taken out of order.

Town Manager Daniel C. Holler introduced Mr. Mulford to the Council and the community.

8. CONSENT AGENDA
Councilmember Rea requested that Agenda Item 8.11 be removed from the consent agenda for separate discussion.

Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Amanda Rice
Approve the Consent Agenda.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)

8.1 Approve the minutes of the special meeting of May 16, 2023.

8.2 Approve the minutes of the regular meeting of May 17, 2023.

8.3 Approval of Agreement between the Town of Mammoth Lakes and Mammoth Lakes Recreation.

8.4 Adopt the resolution approving the FY2023-24 project list to be submitted to the California Transportation Commission (CTC) for

Town Council Minutes
June 7, 2023

funding from the Road Maintenance and Rehabilitation Account (RMRA) funds under Streets and Highways Code Section 2034.

8.5 Award annual bid for publication of legal notices to The Sheet.

8.6 Adopt the Resolution Initiating the Proceedings to Levy Assessment, Resolution of Intention to Levy and Collect Annual Assessments within Assessment District 93-1(Juniper Ridge) for Fiscal Year 2023/24, and Resolution Approving the Annual Report, and setting the time and place for the public hearing on July 19, 2023.

8.7 Adopt the Resolution of Intention to Levy and Collect Annual Assessments within Assessment District 93-4 (The Bluffs) Maintenance District No.1 for the Fiscal Year 2023/24, approving the Annual Report, and setting the time and place for the public hearing on July 19, 2023.

8.8 Adopt the Resolution of Intention to Levy and Collect Annual Assessments within the Benefit Assessment District 2002-01 (Old Mammoth Road) for the Fiscal Year 2023/24, approving the Annual Report, and setting the time and place for the public hearing on July 19, 2023.

8.9 Adopt the Resolution of Intention to Levy and Collect Assessments within Benefit Assessment District 2002-02 (North Village) for the Fiscal Year 2023/24, approving the Annual Report, and setting the time and place for the public hearing on July 19, 2023.

8.10 Adopt Resolution of Intention to Levy and Collect Annual Assessments within Assessment District 2014-1 (Mammoth View) for the Fiscal Year 2023/24, approving the Annual Report, and setting the time and place for the public hearing on July 19, 2023.

8.11 Adopt a resolution authorizing the vacation of existing recreational easements upon execution of a replacement recreational trail easement to be granted to the Town.

Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Councilmember Sarah Rea
Seconded by Councilmember Amanda Rice

Town Council Minutes
June 7, 2023

Adopt a resolution vacating two existing recreational trail easements granted to the Town, recorded on August 16, 1999 in Book 866 at Page 250, and recorded on August 5, 2019 as Instrument No. 2019002752, of Official Records, in the Office of the Mono County Recorder, State of California, only upon execution of a replacement recreational trail easement to be granted to the Town.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)

8.12 Accept the Project Closeout Report for the 2023 Emergency Road Repair.

8.13 Approve the resolution authorizing the purchase of the vacant real property located at 377 Manzanita Road, Mammoth Lakes, California (APN 033-150-039-000).

8.14 Accept Check Register 5/17/2023 in the amount of $1,243,609.43.

Accept Check Register 5/25/2023 in the amount of $1,571,390.26.

9. POLICY MATTERS

9.1 Appeal of TOT/TBID, Penalties, Interest, and enforcement charges for enforcement case #2023-43 John-Paul Beeghly.

Administrative Services/Finance Director Rob Patterson and Town Attorney Andrew Morris outlined the information in the staff report. There was discussion among members of Council and staff.

John-Paul Beeghly outlined his extenuating circumstances. There was discussion among members of Council and Mr. Beeghly.

Moved by Mayor John Wentworth
Seconded by Mayor Pro Tem Bill Sauser
Make a finding of noncompliance with the Town of Mammoth Lakes Municipal Code and uphold the Notice of Determination amount due of $79,132.70 for TOT, TBID, penalties, interest, enforcement charges, and health code violations. Judgement from the hearing officer for administrative

Town Council Minutes
June 7, 2023

citations and health order violations was reduced and is included in this amount.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)

9.2 Fiscal Year 23-24 Tentative Budget (Manager Recommended).

Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

9.3 Action on Extreme Weather Declared Emergency and on Authorized Emergency Contracting.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Amanda Rice
Make finding that due to the extreme weather event and damage to Town infrastructure and facilities that the emergency work authorized under Resolution 23-29 is still necessary and that emergency contract work authorized under Resolution 23-24 for road work has been completed and that emergency contracting for road repair is no longer required.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)

9.4 Letter of support for naming a portion of U.S. Highway 395 in honor of Dave McCoy.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

Town Council Minutes
June 7, 2023

Moved by Mayor John Wentworth
Seconded by Councilmember Sarah Rea
Authorize the Mayor to provide a letter of support for the naming of U.S.

Highway 395 in honor of Dave McCoy.

For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Absent (1): Councilmember Chris Bubser
Carried (4 to 0)

9.5 Direction on Town positions on State Legislative Items – SB606, SB584, and funding for housing.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

CONSENSUS:

The Town Council directed Town staff to draft a letter of support for SB606.

PUBLIC COMMENT:

Bita Klein spoke in opposition to SB584.

CONSENSUS:

The Town Council directed Town staff to draft a letter in opposition to SB584.

9.6 Proposed Federal Legislation to Reauthorize Forest Service Housing Flexible Partnerships Act.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

CONSENSUS:

Authorize the Mayor to submit a letter of support to the federal legislative delegation in support of the proposed legislation to reauthorize Forest Service flexible partnerships.

Town Council Minutes
June 7, 2023

10. COUNCILMEMBER REPORTS
Councilmember Rea along with Councilmember Rice attended the Local Agency Formation Commission (LAFCO) meeting.

Councilmember Rice attended the Mammoth Lakes Housing Board meeting.

Mayor Pro Tem Sauser attended the Mammoth Lakes Tourism Board meeting and the League of California Cities Desert Mountain Division meetings held in Mammoth.

Mayor Wentworth announced that along with Councilmember Bubser they would be hosting a community conversation.

11. ADJOURNMENT
The Council adjourned the meeting at 6:33 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approval of Resolution for Measure U Programming for FY22-23 program cycle in the Amount $180,300 and Special Project funding of $15,000 Council Meeting Date: 6/21/2023
Prepared by: Daniel C. Holler, Town Manager
Recommended Motion: Approve the Resolution authorizing Measure U funding for community programming and special project funding in the amount of $195,300.

Summary:

Each year Mammoth Lakes Recreation (MLR) works through a process to recommend Measure U funding for several organizations that provide community programming under the “Arts and Culture” provision of Measure U. MLR recommends funding to the Town Council for final approval. The attached resolution provides for the recommended funding of $180,300, supporting programs for 11 organizations. Funding also includes one special project in the amount of $15,000 for the Mammoth Mural Project. Special project funds are part of the approved FY22-23 budget.

The process used to review applications and recommend funding tends to cross fiscal years due to the timing of the supported events. Staff and MLR recommended a change in the budget process this year to ensure that funding is available in the fiscal year that allocations are approved, this will require the FY23-24 budget to reflect the $180,300 in funding recommendations for programming.

The FY23-24 budget includes this current funding and new program funding for the FY23-24 fiscal year. This action will allow awards as approved to be made in a timelier manner.

This process was discussed as part of the MLR budget workshop and is recommended by MLR and supported by Town Staff.

RESOLUTION NO. 23- _____

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

APPROVING THE MAMMOTH LAKES RECREATION (MLR) ALLOCATION

COMMITTEE RECOMMENDATIONS TO SUPPORT LOCAL
PROGRAMMING FOR FISCAL YEAR 22-23 FROM MEASURE U (FUND 217) WHEREAS, the Town Council approved in March 2010 the Utility Users Tax extension at the rate of 2.5% and the tax is a special tax restricted for the funding, planning, construction, operation, maintenance, programming, and administration of facilities and projects for Mobility, Recreation, and Arts & Culture, and is commonly referred to as “Measure U”; and
WHEREAS, Mammoth Lakes Recreation (MLR) has reviewed, evaluated, and are recommending the Town Council fund allocated expenditures for programming local arts and culture related events; and
WHEREAS, the Town Council supported the funding recommendations as part of the Workshop with Mammoth Lakes Recreation on May 3, 2023; and WHEREAS, adequate funds are available for these purposes which are in accordance with the use of Measure U funding as set forth in Chapter 3.44 of the Mammoth Lakes Municipal Code.

NOW, THEREFORE, BE IT RESOLVED that the Town Council authorizes the Town Manager to amend the FY22-23 Measure U budget in the amount of $180,300 to fund specific programing as provided in Attachment A.

BE IT FURTHER RESOVLED, that the use of allocated special project funds in the amount of $15,000 for the Mammoth Mural Project is authorized.

PASSED, APPROVED AND ADOPTED this 21st day of June 2023.

ATTEST: __________________________
JOHN WENTWORTH, Mayor
ATTEST:
_______________________
JAMIE GRAY, Town Clerk

Resolution No. 23-

ATTACHMENT A
Measure U Programming Allocations from FY22-23 Budget
Measure U Programming Amount
Eastern Sierra Community Chorus $ 4,300
Mammoth Channel $ 7,000
Southern Mono Historical Society $ 7,000
Chamber Music Unbound $ 32,000
Eastern Sierra Arts Alliance $ 40,000
Eastern Sierra Symphony $ 15,500
Mono Arts Council $ 34,000
Valentine Eastern Sierra Reserve $ 10,000
Friends of the Inyo $ 11,000
Eastern Sierra Avalanche Center $ 9,500
Sierra Classic Theater $ 10,000
Total $ 180,300

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Authorize a professional services agreement with California Consulting Inc. for grant research and writing services.

Council Meeting Date: 6/21/2023
Prepared by: Sandra Moberly, Community and Economic Development Director Recommended Motion: Authorize the professional services agreement with California Consulting, Inc., subject to the Town Attorney’s approval and finalization of the agreement, for grant research/writing services as described in the agreement which is included as Attachment 1.

Summary: Over the past year the Town has used California Consulting, California’s largest grant writing firm, to assist with grant identification and writing. Since the contract was executed in July 2022, California Consulting has provided the following services to the Town:
 Researching and developing proposals that are specifically designed to champion Town projects and programs.
 Analyzing existing unfunded projects to best determine which grant writing strategies/practices are conducive to success, taking the most appropriate scalable course of action that’s not only informed by the current funding landscape, but ultimately place a greater emphasis on advancing capacity building and community engagement.  Functioning as liaison between TOML and state/federal agencies, with outgoing documentation or related reports undergoing California Consulting’s extensive content review and editing process.
 Preparing thorough, comprehensive Grant Reports that are presented on a monthly basis for the primary purpose of tracking progress, as measured via deliverable solutions.

Throughout fiscal year 2022–2023, California Consulting facilitated the activities and achievements, as further detailed below:

Grants Awarded
 Local Road Safety Plan (LRSP): $36,000
Grants Currently in Progress
 EDA Disaster Supplemental: $3,000,000
 Recreational Trails Program (RTP): $1,500,000
 CRC (Community Resilience Center) Implementation - Strategic Growth Council:
$10,000,000
 DOT Safe Streets for All (SS4A): $500,000
 CalOES' HMGP - 1) Generator Acquisition and Replacement at Yosemite Airport for $75,000; and 2) Biomass Facility Utility & Infrastructure Project for $10,000,000

Mammoth Lakes Town Council
Agenda Action Sheet
Grants Submitted and/or Pending:
 California Department of Housing and Community Development – Regional Early Action Planning (REAP 2.0) Grant: $452,145
 California Office of Traffic Safety - Selective Traffic Enforcement Program (STEP) and Pedestrian/Bicycle Safety: $58,760
 EPA's Solid Waste Infrastructure for Recycling (SWIFR) Grant Program: $1,843,825  California Department of Food & Agriculture CRC Grant Program: $12,600,000 It is staff’s opinion that the relationship with California Consulting has been beneficial to the Town and recommends executing a three-year professional services agreement with California Consulting Inc. for grant research and writing services.

ATTACHMENTS
Attachment 1: Draft Consulting Agreement: California Consulting, Inc.

TOWN OF MAMMOTH LAKES

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this 22nd day of June, 2023, by and between the Town of Mammoth Lakes, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 437 Old Mammoth Rd., Suite 230, Mammoth Lakes, California, 93546 (“Town”) and California Consulting Inc. a California Corporation, with its principal place of business at 214 Main Street, #102, El Segundo, CA, 90245 (“Consultant”).

Town and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional grant research/writing consulting services required by the Town on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional grant research/writing consulting services to public clients, is licensed in the State of California, and is familiar with the plans of Town.

2.2 Project.

Town desires to engage Consultant to render such professional grant research/writing consulting services as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the Town all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional grant research/writing consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from June 8, 2023 to June 8, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the

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2 means, methods and details of performing the Services subject to the requirements of this Agreement. Town retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of Town and shall at all times be under Consultant's exclusive direction and control. Neither Town, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, Town shall respond to Consultant's submittals in a timely manner. Upon request of Town, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of Town.

3.2.4 Substitution of Key Personnel. Consultant has represented to Town that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of Town. In the event that Town and Consultant cannot agree as to the substitution of key personnel, Town shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the Town, or who are determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the Town. The key personnel for performance of this Agreement are as follows: Dan Rodriguez.

3.2.5 Town's Representative. The Town hereby designates Sandra Moberly, Community and Economic Development Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“Town's Representative”). Town's Representative shall have the power to act on behalf of the Town for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The Town Manager shall be authorized to act on Town's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the Town Manager, Town's Representative or his/her designee.

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3 3.2.6 Consultant's Representative. Consultant hereby designates Steve Samuelian, or his/her designee, to act as its representative for the performance of this Agreement (“Consultant's Representative”). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with Town staff in the performance of Services and shall be available to Town's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the Town, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the Town, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom.

Consultant shall defend, indemnify and hold Town, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Town that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to

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4 commence work on any subcontract until it has provided evidence satisfactory to the Town that the subconsultant has secured all insurance required under this section.

3.2.10.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, or the exact equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence. (C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000 per claim and in the aggregate. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

3.2.10.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the Town for approval.
(A) The policy or policies of insurance required by Section 3.2.10.2(A), Commercial General Liability, shall be endorsed to provide the following:
(1) Additional Insured: Consultant agrees to endorse the third party general liability coverage required herein to include as additional

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5 insureds Town, its officials, employees, agents, and volunteers, using standard ISO endorsement No. CG 2010 with an edition date of 2010 or similar form. This provision shall also apply to any excess/umbrella liability policies. Consultant also agrees to require all contractors, subcontractors, and anyone else involved in any way with the Project contemplated by this Agreement to do likewise. (B) The policy or policies of insurance required by Section 3.2.10.2(C), Workers' Compensation, shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

3.2.10.4 Primary and Non-Contributing Insurance. All insurance coverages shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.10.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3.2.10.6 Deductible. Any deductible or self-insured retention must be approved in writing by the Town and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.10.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the Town. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the Town. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the Town evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.10.8 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the Town. The Town shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement. In the event that the Consultant's operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an

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6 extension of time for completion of the Services because of production lost during suspension.

Contractor shall provide immediate written notice if: (i) any of the required insurance policies is terminated; (ii) the limits of any of the required policies are reduced; or (iii) the deductible or selfinsured retention is increased.

3.2.10.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.10.10 Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to the Town for review.

3.2.10.11 Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Consultant maintains higher limits than the minimums shown above, Town requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Town.

3.2.10.12 Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the Town and approved of in writing.

3.2.10.13 Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

3.2.10.14 Timely Notice of Claims. Consultant shall give the Town prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including

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7 authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed four thousand two hundred fifty dollars per month ($4,250), one hundred fifty-three thousand ($153,000) over three years without written approval of the Town Council or Town Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit monthly invoices.

Town shall pay all undisputed amounts within 30 days of the receipt of each invoice.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by Town, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, Town may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by Town to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the Town.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. Town may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to Town, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Town may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, Town may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the

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8 respective parties may provide in writing for this purpose:

Consultant: CALIFORNIA CONSULTING, INC.
214 Main Street, #102
El Segundo, CA, 90245
ATTN: Steve Samuelian
Town: Town of Mammoth Lakes
PO Box 1609
437 Old Mammoth Road, Suite 230
Mammoth Lakes, CA 93546
ATTN: Sandra Moberly, Community and Economic
Development Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Town to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that Town is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the Town.

Town shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Town's sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Town, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Town's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without

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9 the prior written consent of Town.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.6 Indemnification.

3.5.6.1 Scope of Indemnity. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the Town, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

3.5.6.2 Additional Indemnity Obligations. Consultant shall defend, with counsel of Town’s choosing and at Consultant's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.6.1 that may be brought or instituted against Town or its directors, officials, officers, employees, volunteers and agents. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against Town or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse Town for the cost of any settlement paid by Town or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for Town's attorney's fees and costs, including expert witness fees. Consultant shall reimburse Town and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, its directors, officials officers, employees, agents, or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

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10 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Mono County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 Town's Right to Employ Other Consultants. Town reserves the right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the Town. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to Town include its elected officials, directors, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely

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11 for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of Town's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of Town. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

TOWN OF MAMMOTH LAKES CALIFORNIA CONSULTING, INC.

By: By:

Daniel C. Holler, Town Manager Steve Samuelian, President

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12 Attest:

By:

Steve Samuelian, Secretary
By:

Jamie Gray
Town Clerk
Approved as to Form:

By:

Andrew Morris
Town Attorney

California Consulting Inc., June 22, 2023

A-1
EXHIBIT "A"

SCOPE OF SERVICES, SCHEDULE OF SERVICES, COMPENSATION

A Proposal for the Town of Mammoth Lakes
History
Founded in 2004, California Consulting has an excellent reputation for hard work and a commitment to success for our clients. California Consulting is the largest grant writing firm in California. With offices in Southern California, Northern California and Central California, we have almost 90 clients statewide. We have 45 members of our team from Chico in the North, to San Diego in the South. California Consulting has developed an expertise in representing public agencies, and non-profit organizations. We have secured over $1.6 billion for our clients since inception. The California Consulting team boasts approximately 30+ grant writers. Through years of experience our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. California Consulting grant writers have written over 1375 competitive grant applications that have been funded.

Our aggressive, hard-working, and results-oriented style has translated into success for our clients.

Our professional grant writers are diligent and stay current on every Federal and State grant available on a myriad of different topics and public policy areas. Whether it is recreation, education, parks money, or public safety our grants team knows where to locate grant funds and how to successfully write the applications.

Grant Funding Services
California Consulting is a full service grant writing firm. We are experts in the fields of grant research and identification. We prepare comprehensive and concise grant application packages. We submit grants in a timely fashion and follow through after the grant has been submitted to determine the status of the grant. We also conduct post award compliance and administration. California Consulting has a fundamental business philosophy founded on open communication and tailoring the grants we pursue to fit our client’s needs.

1. Needs Assessment (Meetings with Department Heads to review priorities and funding needs): We learn about the client at the outset of the contract by conducting an in-depth Needs Assessment. Each client is assigned a lead Project Manager. The Project Manager communicates regularly with the client and on an ongoing basis. This relationship building is the key to keeping the grants pursued on target with the client’s overall goals.

Sample questions asked during the Needs Assessment:
a) List and describe any program initiatives or priority projects. b) What needs, projects, or content areas would you like to target for funding? You can list specific projects or general areas in which you have funding needs. c) List any grants for which you are considering applying or have decided to apply. In addition, please list what kind of grant-writing support would be helpful for each grant. d) List past grants that your agency has received.
e) List past grant applications you would like to revise and submit again.

2. Facilitation of Department Decision Making Processes: Our Project Managers are experts on grant identification. With years of experience, your Project Manager will be

able to assist your Staff in deciding which grants make the most sense to meet the funding needs identified.

3. Grant Research and Identification: Our Project Manager’s conduct thorough research on an ongoing basis. We track current and upcoming grants in order to let our client’s know what is available and what we recommend would fit their situation. By regularly tracking grant announcements we are able to present these grant opportunities to our clients as soon as they are released. California Consulting will provide you with a Grant Activity Report monthly detailing the grants available, grants in progress and grants submitted. You will also be provided with available grant opportunities on an ongoing basis.

4. Client Commitment: When identifying grants that meet your needs and funding priorities, your Project Manager will advise you of the estimated time commitment required from your staff.

5. Grant Preparation Process: When your staff and California Consulting agree to pursue a grant, we will develop a checklist and schedule. The checklist and schedule will include what things you will be responsible for and when we will need them submitted. We need your staff involved in the grant preparation process to provide required information we don’t have access to. The Project Manager will provide you with grant portions along the way to review for content accuracy. The more engaged you are able to be in this process, the higher quality the application will be. California Consulting retains copies of all grants we’ve submitted. If the application was successful, we use it as a guide for future grants.

Below is a list of general tasks for our grant process:
a. Create a task timeline with due dates
b. Ensure the proposed project meets the grant agency’s requirements c. Review similar successful grant applications and apply where possible d. Collect information on the project
e. Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
f. Obtain letters of support when necessary
g. Draft proposals and send to staff for review
h. Incorporate staff edits in final drafts
i. Submit completed application timely
j. Monitor funding agency until grant awards are announced.

6. Quality Assurance: California Consulting takes pride in our impeccable grant applications. We are successful in this area due to our thorough quality assurance measures. Our Grant Mangers conduct group meetings with all Project Managers regularly. In addition, our Grant Managers meet individually with each Project Manager to review each client. These meetings thoroughly discuss each client’s needs, what grants are being worked on and what additional grants may be a good fit. We ensure the best quality product before the grant application is submitted.

7. Facilitation of Partnership Meetings: Our Project Managers will arrange and schedule meetings with key personnel to review all grants prior to submission to ensure application accuracy.

8. Timely Submission: We create a precise timeline to ensure the grant is submitted on time.

This timeline not only captures the submission deadline, but we create other deadlines in order to obtain the information needed for a quality submission. We believe if everyone is on the same page and is aware of what needs to be done, we can limit scrambling at the last minute.

9. Funding Agency Monitoring: California Consulting will monitor the Funding Agency until grant awards are announced.

10. Grant Administration: Some grants require post award compliance, reporting and administration. California Consulting will prepare required agency reports and submit them by the required due date. We propose that to the extent legally allowed, the Client hire California Consulting as grant administrators when dollars are available from within the grant (at no additional cost to you). When grant dollars from the grant are not available for administration, reporting and evaluation purposes we will provide these services to the Client for a monthly fee, or a one-time fee based on the Client’s preference. If the Client chooses the monthly retainer option, grant administration services are included.

11. Monthly Progress Reporting: California Consulting will prepare a monthly report reflecting grants in progress, grants submitted and grants awarded. This will provide you and your Council with a clear report on our work.

References
California Consulting references include key leaders from around the State. All of our current clients are references. California Consulting currently has contracts with over 40 cities across California, almost 40 School Districts, Non-Profits and others. A full client list can be obtained at www.californiaconsulting.org.

Pricing
California Consulting’s monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed. Below is a more detailed scope of work:

Task Included
in Price
Meet with Client Staff to ascertain needs and goals √
Conduct background research as requested by Client √
Provide advice on best grants for Client to pursue based on project and grant requirements and guidelines
√
Attend meetings in person or by teleconference as necessary √ Develop schedule for grants chosen by Client √
Preparing and writing all grant applications chosen by Client √ Develop evaluation strategies in accordance with funding agency’s instructions √ Adhere to decisions made by Client relating to grants √ Write all sections of grant applications and proposals √ Draft and finalize grant language with direction of Client √ Ensure timelines for grant submittal are met √
Monthly reports to include grants in progress, grants submitted, and grants awarded √ Regular communication via email and/or phone regarding upcoming grant opportunities √ Grant administration and post award compliance as needed √

We propose a flat monthly rate of $4,250.00, plus reimbursement of out-of-pocket expenses for services explained above.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Resolution authorizing the temporary closure of certain Town roads for the Annual Fourth of July Parade and Freedom Mile Run on July 4, 2023.

Council Meeting Date: 6/21/2023
Prepared by: Stuart Brown, Parks and Recreation Director Recommended Motion: Approve the resolution authorizing the temporary closure of certain Town roads for the Annual Fourth of July Parade and Freedom Mile Run on July 4, 2023.

Summary: The resolution approves the following Town road closures and times:
 Declares that Old Mammoth Road will be closed from Minaret Road to Sherwin Creek Road from 8:30 AM to 10:30 AM, July 4, 2023; and
 Declares that Old Mammoth Road will be closed from Minaret Road to Main Street from 10:00 AM to 1:00 PM, July 4, 2023, when all traffic control devices will be removed; and  Declares that Chateau Road from Old Mammoth Road to Minaret Road will be closed from 9:00 AM to 11:30 AM, July 4, 2023, when all traffic control devices will be removed; and
 Declares there is a public benefit; and
 Authorizes ‘no parking’ and traffic control equipment to be placed along the street prior to the event; and
 Directs the MLPD and Public Works Department to monitor the traffic within the event area and make any modifications that are deemed necessary for public safety.

RESOLUTION NO. 23 -

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

AUTHORIZING TEMPORARY CLOSURE OF CERTAIN TOWN ROADS FOR THE ANNUAL FOURTH OF JULY PARADE AND FREEDOM MILE RUN ON JULY 4, 2023.

WHEREAS, the Town of Mammoth Lakes desires to work with the private sector in the implementation of special events that increase visitation to the community; and WHEREAS, the Fourth of July Parade and the Freedom Mile Run will enhance the quality of life for residents and promote visitation of Mammoth Lakes; and WHEREAS, the temporary Town road closures will enhance public event safety and provide for emergency access to and through the events; and
WHEREAS, a portion of proceeds from the Freedom Mile will be donated to local non-profit organizations for charitable uses.

NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Mammoth Lakes, California, hereby:

1. Declares the program is not a project and is exempt from the California Environmental Quality Act because it is a minor temporary use of land having negligible or no permanent effects on the environment per Section 15304 (e); and

2. Declares that Old Mammoth Road will be closed from Minaret Road to Sherwin Creek Road from 8:30 AM to 10:30 AM, July 4, 2023; and

3. Declares that Old Mammoth Road will be closed from Minaret Road to Main Street from 10:00 AM to 1:00 PM, July 4, 2023, when all traffic control devices will be removed; and

4. Declares that Chateau Road from Old Mammoth Road to Minaret Road will be closed from 9:00 AM to 11:30 AM, July 4, 2023, when all traffic control devices will be removed; and

5. Declares there is a public benefit; and

6. Authorizes ‘no parking’ and traffic control equipment to be placed along the street prior to the event; and

7. Directs the MLPD and Public Works Department to monitor the traffic within the event area and make any modifications that are deemed necessary for public safety.

APPROVED AND ADOPTED this 21st day of June, 2023.
____________________________
JOHN WENTWORTH, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Award Contract for SR 203 Crosswalks (HSIP) CAP 22-007 to Xcel Engineering Corporation
Meeting Date: June 21, 2023
Prepared by: Colin Brownlee, Engineering Assistant
Amy Callanan, Engineering Manager
RECOMMENDATION:

Staff recommends Town Council
 Approve the Plans and Specifications
 Award the contract to the lowest responsive bidder, Xcel Engineering Corporation, in the amount of $114,730.00
 Authorize the Public Works Director to execute the construction contract and accept the project upon completion
 Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount BACKGROUND:

Town Staff identified a need for improved safety for crosswalks along State Route 203 (Main Street) given the high levels of vehicle and pedestrian traffic. In October of 2020, the Town applied for a grant through the Highway Safety Improvement Program (HISP) for the rehabilitation of existing crosswalks on State Route 203 and the addition of a crosswalk at Mountain Boulevard. In March of 2021, the Town was awarded $191,400.00.

The design work was contracted to Cardno USA Inc. The additional crosswalk at Mountain Boulevard was value engineered out of the scope given the size of the grant and cost of new construction.

The scope of the bid project includes new Rectangular Rapid Flash Beacons at the existing crosswalks at Old Mammoth Road and Laurel Mountain Road, with the addition of “Ped Ahead” warning signs with light bars, additional “Yield to Ped” signage and yield lines.

The early warning signage and more apparent overhead signage will improve visibility of pedestrians using the crosswalk.

ANALYSIS:

Staff solicited bids for the construction of the Project beginning Friday May 5th. Bids were opened on June 2nd with two submitted bids, one from Xcel Engineering

2 Corporation and one from St. Francis Electric, LLC. Xcel Engineering was the apparent low bidder at $114,730.00 compared to St. Francis Electric’s bid of $267,000.00.

A bid review was completed and no irregularities were identified.

FINANCIAL CONSIDERATIONS:

This project is funded through the HSIP Grant awarded to the Town. The submitted bid is within the budget of this grant. Public Works Staff will manage this project as a part of their 2022/2023 work program.

ENVIRONMENTAL CONSIDERATIONS:

No environmental considerations.

LEGAL CONSIDERATIONS:

No legal considerations.

3 PLANS:

4

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Authorize Public Works & the Office of Outdoor Recreation to submit a grant application to the State Recreational Trails Program (RTP) Council Meeting Date: 6/21/2023
Prepared by: Haislip Hayes, Public Works Director & Lawson Reif, Outdoor Recreation Manager
Recommended Motion: Authorize the Public Works Director & Outdoor Recreation Manager to submit a grant application to the Recreational Trails Program (RTP) Summary: The RTP is a state-administered local assistance program of the U.S. Department of Transportation’s Federal Highway Administration (FHWA). Within the State of California, the Department of Parks and Recreation is authorized to administer the program. Nonmotorized RTP Projects are administered by the Office of Grants and Local Services (OGALS). Motorized Projects are administered by the Off-Highway Motor Vehicle Recreation Division (OHMVR).

The state is currently soliciting grant applications and staff recommends applying for re-pavement and widening of Multi Use Paths (MUPS) sections that are highlighted as due for maintenance per the Street Saver Pavement Management Software. These segments include:
 Visitor’s Center to the Crosswalk at Old Mammoth Road  Minaret Road to Lodestar Drive
 Timber Creek Road to Golden Creek Road
 Main Street to Sawmill Cutoff Road
 Main Street Visitors Center Connector to Main Street South Connector  Minaret Road to Timber Creek Road
 Golden Creek Road to Waterford Avenue
 Crosswalk at Old Mammoth Road to Forest Trail Intersection  Joaquin Road to Minaret Road
 Lodestar Drive to Majestic Pines Drive
 Commerce Drive to Wagon Wheel Road (West)
The proposed application would seek $1,000,000 in grant funding with a $850,000 match from the Town, for a total project of $1.85M. Our Grants Consultant recommended this match amount to ensure competitiveness in the grant process. The grant is focused on work that will widen the MUPS from 8 feet to 10 feet. The added width adds capacity and safety. The work will require the allocation of staffing resources if the grant is awarded, as part of the Capital Improvement Program implementation. The grant requires the proposed resolution to be adopted and will be submitted as part of the application package as the grant moves forward.

Resolution No: ________

RESOLUTION OF THE TOWN COUNCIL, TOWN OF MAMMOTH LAKES

CALIFORNIA APPROVING THE APPLICATION FOR GRANT FUNDS FROM

THE RECREATIONAL TRAILS PROGRAM
WHEREAS, the “Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users” provides funds to the State of California for Grants to federal, state, local and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail Projects; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Application(s) before submission of said Application(s) to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s);
NOW, THEREFORE, BE IT RESOLVED that the Mammoth Lakes Town Council hereby:

1. Approves the filing of an Application for the Recreational Trails Program; and

2. Certifies that the Project is consistent with the Applicant’s general plan or the equivalent planning document; and

3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project(s) included in this Application, sufficient funds to operate and maintain the Project(s); and

4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and

5. Appoints the Town’s Public Works Director as agent to conduct all negotiations, execute and submit all documents, including, but not limited to Applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project.

6. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines.

Approved and adopted the 21st day of June 2023.
________________________________
JOHN WENTWORTH, Mayor
Attest:
____________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Adopt the resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit CFD), levying a special tax in connection therewith, and setting the time and place for the public hearing on August 2, 2023.

Meeting Date: June 21, 2023
Prepared by: Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends that Town Council adopt the attached resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit Services) pursuant to the Mello-Roos Community Facilities Act of 1982, levying a special tax in connection therewith, and setting the time and place for the public hearing on August 2, 2023.

BACKGROUND:

In 2014, the Town developed the Community Facilities District (CFD) 2013-3 (Transit Services) (“Transit CFD”) for subdivisions in the Resort Zone that allow transient occupancies. The imposition of such a tax at an appropriate rate would satisfy the fiscal impact requirements of the Town’s mitigation requirements for the 2007 General Plan Environmental Impact Report and the Intrawest Development Agreement to which the parcels are subject. The Town Council adopted Goals and Policies for Community Facilities District at the March 6, 2013 meeting. The Notice of Intent was adopted by Town Council Resolution No. 14-147 on April 2, 2014. Pursuant to this policy, all Planning Resolutions for project entitlements which allow transient use include a condition of approval requiring annexation into the Transit CFD.

A property is not subject to the tax until it becomes a “qualified residential property” (a property for which a certificate of occupancy has been issued for purposes of a residential dwelling unit that allows for transient use.) As of February 2023, there were 110 parcels within the District that have received their certificate of occupancy. The developments or properties within the District with occupancy permits are located within Obsidian Residence Club, Altis, Hillside, Mountainside, Gray Stone, Gray Bear I, Gray Bear II, and Gray Bear III, 125 Lakeview, 540 Old Mammoth Rd, and Hillside Highlands. Recent annexation proceedings have annexed the Snowcreek 8, Limelight hotel, and Residence Inn properties into the District.

The Town has received petitions from developers requesting the Town Council undertake and complete proceedings to annex the developers’ properties into the District as shown on Annexation Map No. 8 in Exhibit A. The properties include parcels associated with

2 the Mammoth Creek Inn and Sierra Nevada Resort projects. The Mammoth Creek Inn project includes 12 new condominium units, and the Sierra Nevada Resort project includes 30 new hotel units. The petitions request the Town finance services and improvements with a special tax levied against properties included in the District.

ANALYSIS:

Adoption of this “Resolution of Intention” is a legally required step for the annexation of properties into the District.

If the Council approves the Resolution of Intention attached hereto, the Council will then hold a public hearing on August 2, 2023, annexing the properties. Because it has received petitions, the Council is legally required to adopt a Resolution of Intention and to hold a public hearing at the date set by the Resolution of Intention. The Council must adopt a Resolution of Intention within 90 days of its receipt of the Developers’ petitions. After holding the public hearing, the Council may decide whether or not it desires to adopt a resolution annexing properties into the Community Facilities District.

FINANCIAL CONSIDERATIONS:

Properties included in the Community Facilities District are required to pay a special tax once they obtain certificates of occupancy for qualified residential properties (units zoned for transient use).

The Transit Services CFD No. 2013-3 tax rate for each qualified property for the 2023/24 fiscal year was $204.57 per dwelling unit or transient rental room. The total special tax requirement for the current annexation is $8,592. All units are zoned for transient use and would be subject to levy of future taxes upon issuance of certificate of occupancy.

ENVIRONMENTAL CONSIDERATIONS:

The annual resolution for special taxing districts as a mechanism for funding maintenance is Categorically Exempt per section 15060(c)(3) of the California Environmental Quality Act.

ATTACHMENTS:

1. Resolution No. 23-__: CFD 2013-3 Resolution of Intention to Annex Property Exhibit A: CFD 2013-3 Annexation No. 8 Boundary Map
Exhibit B: Notice of Public Hearing

2. CFD 2013-3 Annex. No. 8 Petitions

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, CALIFORNIA, DECLARING ITS INTENTION TO

ANNEX TERRITORY INTO A COMMUNITY FACILITIES DISTRICT AND TO

AUTHORIZE THE LEVY OF SPECIAL TAXES

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 8
WHEREAS, under the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code; hereafter referred to as the “Act”), the Town Council of the Town of Mammoth Lakes (the “Town”) previously conducted proceedings to establish the Town of Mammoth Lakes Community Facilities District No. 2013-3 (Transit Services) (the “District”); and WHEREAS, this Town Council has received a Petition (including Waivers) from the landowners requesting to annex territory into the District under the Act, to provide for the services and maintenance related to the Town-wide transit system; and WHEREAS, under the Act, this Town Council is the legislative body for the proposed annexation of territory to the District and is empowered with the authority to annex territory to the District and to levy special taxes within the annexation territory; and WHEREAS, this Town Council now desires to commence proceedings to consider the annexation of territory to the District.

NOW, THEREFORE, the Town Council of the Town of Mammoth Lakes, DOES HEREBY RESOLVE as follows:

1. This Town Council proposes to begin the proceedings necessary to annex territory to the District pursuant to the Act.

2. The name of the existing District is Town of Mammoth Lakes, Community Facilities District No. 2013-3 (Transit Services).

3. A general description of the territory included in the existing District is shown on the map recorded in the office of the County Recorder for the County of Mono on March 21, 2013, in Book 2 at Page 76 of Maps of Assessments and Community Facilities Districts, to which map reference is hereby made.

4. The territory now proposed to be annexed to the District is shown on Annexation Map No. 8 of the District on file with the Town Clerk, a copy of which is attached hereto as Exhibit A, which Exhibit is, by this reference, incorporated herein. The boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars. The Town Clerk is hereby directed to record, or cause to be recorded, said Annexation Map No. 8 of the District

in the office of the County Recorder of the County of Mono within fifteen days of the date of adoption of this Resolution.

5. The types of services to be funded by the District and pursuant to the Act consist of those services (the “Services”) described in Exhibit B to Resolution No. 13-14 entitled “A Resolution of the Town Council of the Town of Mammoth Lakes Declaring its Intention to Establish a Community Facilities District and to Authorize the Levy of Special Taxes” adopted by the Town Council on March 18, 2013 (the “Resolution of Intention”), which Resolution of Intention is, by this reference, incorporated herein. It is presently intended that the Services will relate to the existing territory in the District and the territory proposed to be annexed to the District.

6. Except to the extent that funds are otherwise available to the District to pay for the Services, a special tax sufficient to pay the costs thereof, secured by recordation of a continuing lien against all non-exempt real property in the District (including the property being annexed thereto), will be levied annually within the District and collected in the same manner as ordinary ad valorem property taxes, or in such other manner as this Town Council shall determine, including direct billing of the affected property owners. The rate and method of apportionment of the special tax among the parcels of real property within the District, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the District to estimate the maximum amount such owner will have to pay, is described in Exhibit C to the Resolution of Intention.

7. The special tax proposed to be levied for Services to be supplied within the proposed territory to be annexed will be equal to the special taxes levied to pay for the same Services in the District, except that a higher or lower special tax may be levied within the proposed territory to be annexed to the extent that the actual cost of providing the Services in that territory is higher or lower than the cost of providing those Services in the existing District. Notwithstanding the foregoing, the special tax may not be levied at a rate which is higher than the maximum special tax authorized to be levied pursuant to the rate and method of apportionment of the special tax.

8. Notice is given that on Wednesday, August 2, 2023, at 4:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting place of this Town Council in the Council Chambers, Suite Z, 437 Old Mammoth Road, Minaret Village Shopping Center, Town of Mammoth Lakes, California, and the same are hereby appointed and fixed as the time and place when and where this Town Council, as legislative body for the District, will conduct a public hearing on the annexation of territory to the District and consider and finally determine whether the public interest, convenience, and necessity require said annexation of territory to the District and the levy of said special tax therein.

9. The Town Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper published in the area of the District. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. The notice shall be substantially in the form of Exhibit B hereto.

10. This Resolution shall take effect upon its adoption.

APPROVED AND ADOPTED this 21st day of June, 2023.
___________________________
JOHN WENTWORTH, Mayor
ATTEST:
___________________________
JAMIE GRAY, Town Clerk

EXHIBIT A

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 8

PROPOSED BOUNDARIES OF THE ANNEXATION TERRITORY

EXHIBIT B

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 8

NOTICE OF PUBLIC HEARING
Notice is hereby given that the Town Council of the Town of Mammoth Lakes will conduct a public hearing on Wednesday, August 2, 2023, at 4:00 p.m. or as soon thereafter as the matter may be heard, in the Town Council Chambers located at Suite Z, Minaret Village Shopping Center, 437 Old Mammoth Road, Town of Mammoth Lakes, California, to consider the following:

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 8
On June 21, 2023, the Town Council, as the legislative body for the District, adopted a resolution entitled “A Resolution of the Town Council of the Town of Mammoth Lakes, California, Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes” (the “Resolution of Intention”). Pursuant to the Resolution of Intention, the Town Council determined that the public convenience and necessity require that certain territory, as more particularly described in the Resolution of Intention, be annexed to the existing District, all as provided in the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code) (the “Act”). Reference is hereby made to the Resolution of Intention, on file with the Town Clerk of the Town for further particulars. The following is a summary of the provisions of the Resolution of Intention.

In the Resolution of Intention, the Town Council declared its intention to annex territory into Community Facilities District No. 2013-3 (Transit Services) (the “District”). The area proposed to be annexed to the District is as shown on Annexation Map No. 8, on file with the Town Clerk, and identified in Exhibit A of the Resolution of Intention. The District shall fund services and maintenance related to the Town-wide transit system. It is presently intended that the services will be provided, without preference or priority, to the existing territory in the District and the territory proposed to be annexed to the District. The Resolution of Intention provides that the special taxes heretofore caused to be levied in the District shall be levied in the territory proposed to be annexed, subject to public hearing and owner consent proceedings as specified in the Act.

At the public hearing the testimony of all interested persons for and against the annexation of said territory to the District or the levying of special taxes within the territory proposed to be annexed will be heard. Any person interested may file a protest in writing with the Town Clerk. /s/ Jamie Gray
Town Clerk
Town of Mammoth Lakes

ANNEXATION MAP NO. 8 OF

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
FILEDINTHEOFFICEOFTHETOWNCLERKOFTHETOWNOFMAMMOTHLAKESTHIS_ _ _ _ _ _ _ _ DAY OF_ _ _ _ _ _ , 2023.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TOWNCLERK

TOWNOFMAMMOTHLAKES

MONOCOUNTY ,CALIFORNIA
IHEREBY CERTIFY THATTHEWITHINMAP SHOWINGTHEP ROP OSEDBOUNDARIESOFANNEXATIONNO.8TOTHE TOWN OF MAMMOTH LAKES COMMUNITY FACILITIES DISTRICT NO.2013-3 (TRANSIT SERVICES),TOWN OF

MAMMOTHLAKES,COUNTY OFMONO,STATEOFCALIFORNIA,WASAP P ROVEDBY THETOWNCOUNCILOFTHE TOWNOFMAMMOTHLAKESATAREGULARMEETINGTHEREOF,HELDONTHE_ _ _ _ _ _ _ _ DAY OF_ _ _ _ _ _ _ _ _ _ ,2023, BY ITSRESOLUTIONNO._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TOWNCLERK

TOWNOFMAMMOTHLAKES

MONOCOUNTY ,CALIFORNIA
FILEDTHIS_ _ _ _ _ _ _ _ DAY OF_ _ _ _ _ _ _ _ _ _ ,2023,ATTHEHOUROF_ _ _ _ _ _ _ _ O’CLOCK_ _ _ M,INBOOK_ _ _ _ _ _ _ _ OF MAP SOFASSESSMENTANDCOMMUNITY FACILITIESDISTRICTSATP AGE_ _ _ _ _ _ _ INTHEOFFICEOFTHECOUNTY RECORDEROFTHECOUNTY OFMONO,STATEOFCALIFORNIA.

INSTRUMENTNUMBER:_ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

COUNTY RECORDER

COUNTY OFMONO,CALIFORNIA

FORP ARTICULARSOFTHELINESANDDIMENSIONSOFASSESSORP ARCELS,REFERENCEISMADETOTHEMAP S OFTHEASSESSOR,COUNTY OFMONO,STATEOFCALIFORNIA.

REFERENCEISHEREBY MADETOTHATCERTAINMAP ENTITLED“MAP OFP ROP OSEDBOUNDARIESOFTOWNOF MAMMOTHLAKESCOMMUNITY FACILITIESDISTRICTNO.2013-3,TOWNOFMAMMOTHLAKES,COUNTY OFMONO, STATE OFCALIFORNIA” FILED THE 21STDAY OF MARCH,2013,IN BOOK 2OFMAP S OFASSESSMENTAND COMMUNITY FACILITIESDISTRICTSATP AGE76INTHEOFFICEOFTHECOUNTY RECORDERFORTHECOUNTY OF MONO,STATEOFCALIFORNIA,WHICHTHISANNEXATIONMAP AFFECTS.

TOWN OF MAMMOTH LAKES

COUNTY OF MONO

STATE OF CALIFORNIA
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1 TOWN COUNCIL STAFF REPORT
Title: Town of Mammoth Lakes FY23-24 Master Fee Schedule Update.

Meeting Date: June 21, 2023
Prepared by: Rob Patterson, Administrative Services / Finance Director RECOMMENDATION:

Staff is recommending that the Town Council conduct a public hearing on the proposed fees and charges. After taking public comments and consideration of the proposed fees, adopt the attached resolution establishing and updating a master schedule of fees and charges for Town services for FY23-24.

BACKGROUND:

Proposition 4 was approved by the California voters in 1979 and amended Article XIIIB of the California Constitution. Article XIIIB limits government appropriations and defines proceeds of taxes as all tax revenue and the proceeds to an entity of government, from regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. In 2006 the voters adopted Proposition 218 which further limited local government’s ability to set fees and charges and required specific types of fees and charges to go through more involved public process. In line with the California Constitution and subsequent court rulings, the Town of Mammoth Lakes Municipal Code Chapter 3.39 Fee and Service Charge Revenue/Cost Comparison System details Town services provided that are to receive a subsidy from the General Fund and defines “costs reasonably borne”.

The cost recovery for eligible fee supported services range from 0% to 100% of the “costs reasonably borne” to provide the service. The Town has established a policy of a range of cost recover to encourage certain actives and compliance with Town codes. For example, there is only partial cost recovery for recreation services. The cost of a film permit is also partially recovered as the use of the area for this purpose is desired and Town costs should not be a hindrance for compliance or to conducting business. The vast majority of development related services are designed for full cost recovery. The “costs reasonably borne” include but are not limited to; direct costs such as wages and benefits, indirect costs such as computer costs, communication expenses, services and supplies, insurance, and both department and general overhead costs. The proposed fees and charges have been reviewed by staff and meet the statutory requirements.

The fees that the Town collects for services provided can be categorized into two broad areas. The first is variable fees. For variable fees a deposit is collected, and staff time and costs are tracked against the deposit (cost accounting.). This method is especially useful for large or complicated projects. The fees listed on the updated fee schedule with the

2 designation of “Cost Accounted” are the variable fees. Cost accounting includes charging for direct pass-through costs such as consultant charges, hourly salary and benefit rate for employees plus an overhead charge. The second category is fixed fees. A fixed fee simplifies the collection process and saves the customer the cost that is generated from the time involved doing the “cost accounting”. The general method that is used to determine a fixed fee is to first identify each service-by-service type. Second, staff time is tracked for the majority of fees and an average amount of time is calculated then multiplied by the staff billable rate. Some fixed rates are also set more based on the market and the desire to provide community services such as those provided through the recreation department and are not necessarily designed for full cost recovery.

The list below includes a summary of changes made to the Town of Mammoth Lakes fee schedule proposed for FY23-24:

Financial Services / Administration Fees
The Finance department has updated a number of fees based on review of both time and accounting for increased costs. Many of these fees have not been reviewed in several years.

In general the focus was in Business administration fees and Short Term Rental activities.

The Town also increased fees for Cannabis Business Registration Fees to cover increased costs of audit. The Town will be seeking an RFP for audit services in 2023 and expects the costs of these specialized audits to exceed the recommended fee for the business.

Community and Economic Development – Building Division
New Structures and Additions permit fee is based on the square footage construction costs from the most recent International Codes Council’s Building Valuation Table and multiplied by a factor of 0.032. The Development Impacts Fees (DIF) and affordable housing fees are proposed to be increased by 9.3% in accordance with the Construction Cost Index as published by Engineer News Record for the preceding twelve months.

Public Safety Fees
The focus of updates to public safety include a complete review of Parking Citation fees to address impacts to snow removal and match rates to averages for other mountain cities.

The discussion on prarking problems will come before Town Council in summer 2023. .

Airport Fees
The Airport had minor revisions to the fee schedule to address long term parking rates at the airport. This includes both Aircraft, vehicles and trailers. Fuel Flowage rates were increase from $.08 per gallon to $.12 per gallon. These rates have been static for several years.

Public Works / Engineering Fees
There are no recommended changes to the Public Works / Engineering Division Fees at this time. The cost of operations on the Town’s snow storage lot is currently in negotiation and fees associated with the cost of operations will be brought before Town Council as a separate item once more information is known.

3 Community and Economic Development – Planning Division There are no updates to the Planning Division Fee Schedule Public Art
Staff is proposing that the fee be reduced $0 through June 2025 to allow staff time to evaluate the program and provide options to reinstate the program/fee.

Parks and Recreation Fees
The Parks and Recreation department brings the program fee to Town Council annually in March, ahead of the program sign up season. The fee increases were approved on March 15, 2023 and are included as highlights on Attachment A to identify those that have changed.

Other Fees and Charges
The Master Fee Schedule includes the majority of the service-related fees and charges for the Town but is not all-inclusive. There are some fees and charges specifically enumerated by ordinance and tied to a specific permits or licenses. It does not include taxes, fines or penalties.

OPTIONS ANALYSIS
Option 1: Approve the attached resolutions establishing and updating a schedule of fees and charges for Town services
Option 2: Provide alternative direction on proposed fees.

FINANCIAL CONSIDERATIONS:

The proposed modifications to the Town’s fees and charges are designed to achieve proper cost recovery for the services provided and to enhance efficiencies in the process. The lack of proper fees and charges will mean a redirection of other revenue from Town General Fund to support Town services that should be fee supported. The proposed fees and charges provide a balance between full and partial cost recovery based on the type of fee and services provided.

Attachment A
ADMINISTRATIVE & FINANCE FEE SCHEDULE FY 23-24
Item Note Fee Description
Business Tax Annual Renewal Fee1 Annual Renewal Business Tax Certificate Processing $20 Per certificate Certified Properties Renewal Fee Annual Renewal Certified Property Certificate Processing $45 Per CertificateCertified Access Specialist program (CASp) New or Renewal Business Tax Certificate - Required Fee $4 Per certificateCard Room Application Fee Card Room Application $353 PermitCopy Fee for Maps / Large documents Large Map Reproduction / Printing $20 Per SheetDuplicate B.T.C. Fee Duplicate B.T.C. $15 Per certificateInsurance Application Processing Charge Special Event Insurance Processing (After 1st Hour) Cost Accounted Business Application Fee1 New or Re-opened Business Application Processing $75 Per certificateBusiness Application Fee Home Occupancy 1 New, Moved or Re-opened Business Application: Home Occupancy $35 Per certificateBusiness Application Fee Planning Review1 New, Moved or Re-opened Business Application: Planning Review $10 Per certificateOutdoor Festival Fee Festival Fee See Finance -Varies PermitPhoto Copy Fee / PDF Photo copy/ or PDF document preparation Fee - per page $0.10 Per pageCredit Card Processing Fee All Credit Card used on xpressbill pay online payment portal and any charges within the Town Office in excess of $1,000 2.5% Transaction Amount Returned Check (NSF) Charges Returned Check (NSF) Processing $25Returned check (NSF) Fee Returned Check (NSF): Repeated Attempts at Collection $60 Secondary collection effortsSales of Maps, Copies & Publications Printed Materials/Maps Prod./Sale Cost Accounted B.T.C. Listing Fee B.T.C. Listing (Selected or Total List) $20 ReportTown Municipal Code Update Fee Town Municipal Code Update Cost Accounted Transient Occupancy Tax Registration Fee TOT Registration Certificate $26 Per certificateCannabis Business Registration Fee Cannabis Business Certificate $8,000 Annual per certificateEnforcement Charges Charged on all Illegal Transient Occupancy Tax cases whether zoning or revenue violators, $500 minimum plus Town incurred costs of enforcement $500 + incurred costs Per case Credit Card Processing Fee Charged on all Notes:1. Fees are suspended for businesses with less than $5000.00 in gross reciepts including the $4 CASp fee. Highlight = Fee Change from Prior YearServices and Fees Removed FY23-24Notary Public Fee Notary Public Service $10 Per Notarization B.T.C. Listing Fee Selected B.T.C. Listing $6 Report

AIRPORT FEE SCHEDULE FY 23-24
Overnight Parking
Item Ramp Facility Fee Fee (Per Night)
TBM Turbo Prop less than 70 gallons $170.00 $55.00TBM Turbo Prop more than 70 gallons $0.00 $55.00Single Engine Turbo Prop less than 70 gallons (Pilatus) $295.00 $80.00Single Engine Turbo Prop more than 70 gallons $0.00 $80.00Twin Engine Turbo Prop (Up to King Air 350), less than 100 gallons $375.00 $100.00Twin Engine Turbo Prop (Up to King Air 350), more than 100 gallons $0.00 $100.00Light Jet less than 150 gallons $450.00 $125.00Light Jet more than 150 gallons $0.00 $125.00Medium Jet less than 200 gallons $550.00 $250.00Medium Jet more than 200 gallons $0.00 $250.00Heavy Jet less than 300 gallons $850.00 $375.00Heavy Jet more than 300 gallons $0.00 $375.00Ambulance less than 35 gallons $45.00 $45.00Ambulance more than 35 gallons $0.00 $45.00Light Helicopter less than 35 gallons (R44, R66, MD500) $35.00 $45.00Light Helicopter more than 35 gallons $0.00 $45.00Medium Helicopter less than 70 gallons (A-star, K-max, Bell 412) $70.00 $65.00Medium Helicopter more than 70 gallons $0.00 $65.00Heavy Helicopter less than 100 gallons (Sky Crane, Chinook, Black Hawk) $100.00 $85.00Heavy Helicopter more than 100 gallons $0.00 $85.00Light Single less than 15 gallons $20.00 $20.00Light Single more than 15 gallons $0.00 $10.00Heavy Single less than 25 gallons $30.00 $30.00Heavy Single more than 25 gallons $0.00 $15.00Light Twin less than 35 gallons $45.00 $45.00Light Twin more than 35 gallons $0.00 $20.00Heavy Twin less than 45 gallons $55.00 $55.00Heavy Twin more than 45 gallons $0.00 $25.00

AIRPORT FEE SCHEDULE FY 23-24
Monthly Tie Down
Item & Vehicle Fees
Monthly Tie Down Single $138.00 Monthly Tie Down Single Vehicle Fee $93.00Monthly Tie Down Single and Vehicle Fee Combo $189.03 Monthly Tie Down Single with more than 50 gallons $124.96 Monthly Tie Down Single Vehicle Fee with more than 50 gallons $67.05 Monthly Tie Down Single and Vehicle Fee Combo with more than 50 gallons $159.57 Monthly Tie Down Twin $187.50 Monthly Tie Down Twin Vehicle Fee $93.00 Monthly Tie Down Single and Vehicle Fee Combo $211.47 Monthly Tie Down Twin with more than 100 gallons $148.02 Monthly Tie Down Twin Vehicle Fee with more than 100 gallons $67.05 Monthly Tie Down Twin and Vehicle Fee Combo with more than 100 gallons $182.63 Monthly Tie Down Helicopter $138.00 Monthly Tie Down Helicopter Vehicle Fee $74.50 Monthly Tie Down Helicopter and Vehicle Fee Combo $189.03 Monthly Tie Down Helicopter with more than 50 gallons $124.96 Monthly Tie Down Helicopter Vehicle Fee with more than 50 gallons $67.05 Monthly Tie Down Helicopter and Vehicle Fee Combo with more than 50 gallons $159.57 Monthly Vehicles & Trailers over 20 feet $125.00 Monthly Vehicles & Trailers over 30 feet $140.00Damaged Airplane Removal Fee* Cost Accounted Damage to Asphalt Due to Fuel Spillage or other Mishap Cost AccountedParking Illegally (not parked in an authorized area) $80.00Overnight Auto Parking (Each Night)** $0.00 Boot Attach and Detach Fee (Parking Fee Violators)** $80.00 Car Tow Fee / Impound Yard** $150.00 Fuel Flowage Fees Cost Accounted Fuel Flowage Full Service Jet A or low Lead* 12 cents per gallon Fuel Flowage Low Lead Self Serve* 5 cents per gallon Fuel Flowage Military and Airline* 12 cents per gallon Production's at Airport** Cost Accounted

AIRPORT FEE SCHEDULE FY 23-24
Miscellaneous
Item Fees Notes
Initial Security Threat Assessment* $40.00 Ground Transportation - Airport Use Pick up / Drop Off $100.00 per monthGround Transportation - Kisok location and Storage (Optional) $76.00 per monthGround Transportation - Posted Signage (Optional) $35.00 per monthVehicle Access Card* $20.00 Annual Renewal Airport Identification Badge* $30.00 Replacement of Lost or Stolen ID Badge* $50.00Initial Fingerprint* $110.00Semi-annual Finger Print Renewal $30.00Replacement of Lost or Stolen Vehicle Access Card* $50.00Replacement of Lost Identification Card $30.00Food Concession in Sprung Structure 10% of GrossRental Car Concessions 15% of GrossAirline Landing Fee $325/landing not to exceed $380* Airport Fee** Airport Splits Fee 50/50 with FBOHighlight = Fee Change from Prior Year

COMMUNITY & ECONOMIC DEVELOPMENT FEE SCHEDULE FY 23-24
Permit/Service Title Fee¹
Adjustment (ADJ) $ 1,058.00
Administrative Permit (AP) $ 651.00Administrative Permit - Mobile Business (AP) $ 476.00Administrative Permit - Temporary Outdoor Display and Sales (AP) $98Administrative Permit - Permanent Outdoor Display (AP) $150Advisory Design Panel (ADP) Per Advisory Design Panel RatesAppeal Planning & Economic Development Commission Decision to Town Council $1,942Appeal Staff Decision to Planning & Economic Development Commission $2,310Certificate of Compliance (COC) Cost Accounted, $500 DepositCEQA - Environmental Impact Report (EIR) Per Consultant's CostCEQA - Negative Declaration / Initial Study (ND / IS) Per Consultant's Cost or
Cost Accounted, $10,000 Deposit
Concept Review (CR) Cost Accounted, $2,500 DepositDesign Review - Administrative (New Single Family) (ADR) 1,071.00 $ Design Review - Administrative (Not New Single Family) $ 582.00Design Review - (Repaint Only) (ADR) $222Design Review - Major (DR) Cost Accounted, $2,500 DepositDesign Review - Minor (DR) $ 1,407.00 Development Agreement (DA)
Cost Accounted, $10,000 Deposit
District Zoning Amendment - Map Amendment (DZA) Cost Accounted, $6,000 DepositFilm Permit (FP) $50General Plan Amendment (GPA) Cost Accounted, $10,000 DepositLandscape Document Package (LDP) $152Lot Line Adjustment (LLA) $ 1,096.00 New Construction Fee (Collected at Building Permit) $.20 sq. ft. of Habitable SpacePlanning Services Review / Investigation (PSR) Cost Accounted, $500 DepositSign Permit - Master Sign Program (New) (SP) Cost Accounted, $1,000 DepositSign Permit - Master Sign Program (Amendment) (SP) Cost Accounted, $1,000 DepositSign Permit - Permanent Sign (SP) $334Sign Permit - Temporary Sign (SP)2 $77 Tentative Parcel Map (Includes TPM amendments) (TPM) Cost Accounted, $6,000 DepositTentative Tract Map (Includes TTM amendments) (TTM) Cost Accounted, $6,000 DepositTime Extension Request - Major (TER) $1,053Time Extension Request - Minor (TER) $200Tree Removal Permit (TRP) $10

COMMUNITY & ECONOMIC DEVELOPMENT FEE SCHEDULE FY 23-24
Permit/Service Title Fee¹
Tree Management Plan (TRP) $100Use Permit Application (Includes UPA amendments) (UPA) Cost Accounted, $2,500 DepositVariance (VAR) Cost Accounted, $6,000 DepositZone Code Amendment - Text Amendment (ZCA) Cost Accounted, $6,000 Deposit¹ Flat fees are applicable when a project does not have a cost accounted component. If any portion of a project is cost accounted, the entir e
project is billed as a cost accounted project. Only the largest deposit is required for a project with multiple cost accounted components.2 No fees are required for community event signs per Municipal Code §17.48.090.N.2.a.

PUBLIC WORKS/ENGINEERING FEE SCHEDULE FY 23-24
Type Note Fee
Grading - Driveway Includes driveway modification (Review, inspection, & encroachment)
$225
Grading - Driveway Residential - Engineered $1,000Grading - Driveway Commercial - Engineered Cost Acct. - $1,000 DepositGrading - Standard Limited grading based on limits in Municipal Code 12.08.076 $550Grading / Improvement Permits - Engineered Cost Acct. - $1,000 DepositAddress Change/New $750Easement Review $600Encroachment - Major (Engineered Improvements) Cost Acct. - $1,000 DepositEncroachment - Minor (Non Engineered) $375Penalties If work commences prior to permit issuance Fees will be doubledEngineering Services - Investigation Cost Acct - $300 depositFinal Map Amendment $1,350Final Parcel Map Plus time and material after 3rd check $5,800 + cost accounted after 3rd check, per map
Final Tract Map Plus $33.00 per lot/street/easement plus T & M after 3rd check $8,630 + $33/lot/street/easement + cost acct. after 3rd check
Flood Plain Development/Partial/Full Cost Accounted Cost Accounted - $300 deposit Street/Right of Way Abandonment Cost Accounted Cost Acct - $300 depositNew Construction (Long-range planning) Subdivision Ordinance Section 17.08.035 $550 Per unit - collected prior to Final Map Approval
Annexation into special districts Annexation for transit, fractional or in-lieu DIF districts Cost Accounted - not to exceed $10,000The following fees are for sites where the Town collects the fee / At locations where a private contractor collects the fee the charges may be differentSnow Storage Lot - Load Fee Dump Truck or Trailer - 20 Cubic Yards or Less $55 per load + 5% USFS SurchargeSnow Storage Lot - Load Fee Dump Truck or Trailer - 20 Cubic Yards to 40 Cubic Yards $75 per load + 5% USFS SurchargeSnow Storage Lot - Load Fee Dump Truck or Trailer - 40 Cubic Yards or More $85 per load + 5% USFS SurchargeSnow Storage - Land Lease for Town owned property Annual lease for snowfall of less than 200" $.12 per SF of area to be clearedSnow Storage - Land Lease for Town owned property Annual lease for snowfall of greator than 200" $.24 per SF of area to be clearedThe following Fees are currently being waived per Council Policy Snow Removal Equipment Use Annual permit for snow removal equipment to utilize public rights of way. Determination if equipment is safe per location.

Snow Storage, Off-Site Annual permit - Determination if off-site snow removal sites are safe and properly maintained so as not to be a hazard to the public per site.

Highlight = Fee Change from Prior Year

Updated: 3/15/2023 PRC Approved: 3/7/2023 TC Review: 3/15/2023 Activity # Item Note
Community
Programming
Facility Rental
(FUA)
NonProfit/Govt.

Fee (-20%)
2022/23
FEES
2023/24

APPROVED
FEES
Change/Notes
31470 LEISURE AND CULTURAL FEES
Administrative Permit for Events Administrative Permit for Events NA 230.00 $ 230.00 $ per event Administrative Permit for Events Administrative Permit for Events that require a road closure NA 500.00 $ 500.00 $ Direct cost recovery fee for temp. road closure requiring council resolution Special Event Equipment Use Deposit Event organizers use town purchased equipment NA 275.00 $ 275.00 $ per event

XXXXX PICKLEBALL COURTS/MULTI-USE COMPLEX
Tournament Rental Fee 6 Courts/entire rink area $ 36.00 NA $ 45.00 Per hour - must have approval from Director, includes 1 employeeCleaning Fee Facility Cleaning Fee NA NA $ 100.00 Added to reservation if cleaning required 60010 COMMUNITY CENTER
Community Center - Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract Community room Rental Fee $ 26.00 5.00 $ 31.00 $ 32.50 $ Per hour - 2 hour min.Community room Rental Fee $ 200.00 168.00 $ 210.00 $ Per day (8 hours) Set Up Charge Setup Surcharge NA 83.00 $ 87.00 $ Added to reservation if facility set-up required Cleaning Fee Facility Cleaning Fee NA NA 100.00 $ Added to reservation if cleaning required 60012 COMMUNITY CENTER TENNIS COURTS
Tennis Courts - Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract Tennis Courts Rental Fee $ 13.50 $ 15.50 $ 16.50 Per court per hour for exclusive useTournament Rental Fee 1-4 Courts $ 36.00 $ 43.00 $ 45.00 Per hour - must have approval from Director, includes 1 employeeCommunity Center Tennis Courts - Staff Supervision Fee Staff supervision or facility staff fee for events NA $ 27.50 $ 29.00 Per hour - must have approval from Director 60020 SHADY REST PARK
Shady Rest Park - Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract Picnic Shelter - Rental Fee Rental Fee $ 31.00 26.00 $ $ 32.50 Per hour - 2 hr. min Cleaning Fee Facility Cleaning Fee NA NA $ 100.00 Added to reservation if cleaning requiredPicnic Shelter Entertainment Area Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Softball Field - Rental Fee Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Skate Park $ 15.50 13.50 $ $ 16.50 per hourVolleyball Court - Rental Fee Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Basketball Court - Rental Fee Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Soccer Field - Rental Fee Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Shady Rest DiscGolfPark - Rental Fee Rental Fee $ 15.50 13.50 $ $ 16.50 Per hour - 2 hour min.Parking Lot Rental Fee Parking Lot Rental $ 15.50 13.50 $ 16.50 $ Per hour Tournament Rental Fee Rental Fee $ 60.00 50.50 $ $ 63.00 Per hour - must have approval from Director, includes one amenity rental and 1 employeeShady Rest Park - Staff Supervision Fee Staff supervision or facility staff fee for events NA 27.50 $ $ 29.00 Per hour - must have approval from Director 60022 MAMMOTH CREEEK PARK66200 TRAILS END PARK
Picnic Shelter - Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract Picnic Shelter Rental Fee Picnic Shelter Rental $ 15.50 $ 18.00 $ 19.00 Per hour - 2 hr. min Parking Lot Rental Fee Parking Lot Rental $ 15.50 13.50 $ 16.50 $ Per hour Cleaning Fee Cleaning fee NA NA $ 100.00 Added to reservation if cleaning requiredPicnic Shelter Staff Supervision Fee Staff supervision or facility staff fee for events NA $ 27.50 $ 29.00 Per hour - must have approval from Director 56811 WHITMORE RECREATION AREA
Track and Sports Field - Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract Track Rental Fee Track & Sports Field Rental $ 31.00 26.00 $ 32.50 $ Per hour - 2 hour min.

Synthetic Turf Rental Fee $ 31.00 26.00 $ 32.50 $ Per hour - 2 hour min.

Tournament Rental Fee NA 60.00 $ 63.00 $ Per hour - must have approval from DirectorTrack or Sports Field Staff Supervision Fee Staff supervision or facility staff fee for events NA 27.50 $ 29.00 $ Per hour - must have approval from Director Ball Field Rental Fee Ball Field Rental $ 15.50 13.50 $ 16.50 $ Per hour Parking Lot Rental Fee Parking Lot Rental $ 15.50 13.50 $ 16.50 $ Per hour Facility Cleaning Fee Cleaning Fee NA 55.00 $ 100.00 $ Added to reservation if cleaning/trash required 56118 WHITMORE POOL
Whitmore Pool Any org. with a contractual arrangement with TOML As specified by contract Whitmore Pool Entrance - Adult (18+) NA 6.00 $ 6.00 $ Per entryWhitmore Pool Entrance - Senior (65+)/Military (Show ID) NA 5.00 $ 5.00 $ Per entryWhitmore Pool Entrance - Youth (<18) NA 4.00 $ 4.00 $ Per entryWhitmore Pool Entrance - Child (1-5 yrs.) NA 2.50 $ 2.50 $ Per entryWhitmore Pool Premium lane surcharge NA 5.00 $ 5.00 $ per lane/entry Whitmore Pool Season Pass adult (18+) NA 154.00 $ 154.00 $ Per season Whitmore Pool Season Pass Youth (<18) NA 66.00 $ 66.00 $ Per season Whitmore Pool Mammoth Lakes Youth Swim Team Season Pass (20% discount off youth rate) NA 53.00 $ 53.00 $ Per season (must be paid member of Swim Team) 2023/24 Park and Recreation Department Master Fee Schedule

Updated: 3/15/2023 PRC Approved: 3/7/2023 TC Review: 3/15/2023 Activity # Item Note
Community
Programming
Facility Rental
(FUA)
NonProfit/Govt.

Fee (-20%)
2022/23
FEES
2023/24

APPROVED
FEES
Change/Notes
2023/24 Park and Recreation Department Master Fee Schedule Whitmore Pool Season Pass Senior (65+) NA 132.00 $ 132.00 $ Per season Whitmore Pool Season Pass Family NA 209.00 $ 209.00 $ Per season Whitmore Pool Punch Card (5) Adult "Swim Pass" NA 30.00 $ 30.00 $ 6th swim FREE Whitmore Pool Punch Card (5) Snr/Military "Swim Pass" NA 25.00 $ 25.00 $ 6th swim FREE Whitmore Pool Punch Card (5) Youth "Swim Pass" NA 20.00 $ 20.00 $ 6th swim FREE Whitmore Pool Punch Card (5) Child "Swim Pass" NA 12.50 $ 12.50 $ 6th swim FREE Whitmore Pool Water Polo League NA 110.00 $ 110.00 $ per team Whitmore Pool Shower NA 2.50 $ 2.50 $ Per entryWhitmore Pool Non-Swimmers NA 2.50 $ 2.50 $ Per entryWhitmore Pool Group Rate (10+ people) - All ages NA 4.00 $ 4.00 $ Per entryWhitmore Pool Group Rate - Child NA 2.50 $ 2.50 $ Husky ClubWhitmore Pool Staff supervision or facility staff fee for events NA 27.50 $ 27.50 $ Per hour - must have approval from Director Whitmore Pool Pool Rental Fee $ 150.00 120.00 $ 150.00 $ Per hour - includes 2 lifeguards Whitmore Pool Group/Party Area Rental $ 120.00 96.00 $ 120.00 $ Non-exclusive use, includes admission for 20 and shade structure with table Whitmore Pool Instructional Program NA 15.00 $ 15.00 $ New per session Whitmore Pool Group Swim Lessons - 5 day sessions/6 week program NA 55.00 $ 55.00 $ 5-day session, for 30 minutes/day Whitmore Pool Private Swim Lessons NA 40.00 $ 40.00 $ Per 30 minutes Whitmore Pool Recreational Program Fee NA 10.00 $ 10.00 $ per session Parking Lot Parking Lot Rental NA 15.50 $ 16.50 $ Per hour 56120 Community Recreation Center /LA Kings Ice at Mammoth Lakes Ice Rink Any org. with a contractual arrangement with TOML As specified by contract Ice Rink Admission Adult (18-64 yrs.) NA 11.00 $ 11.00 $ Per session (excludes rental) - $16 with rentalIce Rink Admission Youth (6-17 yrs.) NA 9.00 $ 9.00 $ Per session (excludes rental) - $14 with rentalIce Rink Community Skate Special (6+) NA 8.00 $ 10.00 $ Per session (includes rental) - same as group rate/shorter session Ice Rink Admission Children (5 and under) NA - $ - $ Free with paid adult Ice Rink Admission Senior/Military/College student (65+ yrs./ID) NA 9.50 $ 9.50 $ Per session (excludes rental) - $14.50 with rental Ice Rink Skate Rental NA 4.00 $ 5.00 $ Per session useIce Rink Skate Assist Aids NA 12.00 $ 15.00 $ Per useIce Rink Helmet Rental NA 6.00 $ 7.50 $ Per useIce Rink Group Rate (Youth+) - min. 10 NA 10.00 $ 10.00 $ Per session (includes rental) - limited to available sessionsIce Rink Inyo/Mono K-12 Student w/School ID NA 5.00 $ 5.00 $ Per session use, includes rental Ice Rink Skate Sharpening NA 12.00 $ 15.00 $ Per pair (hockey/figure skates)Ice Rink 5 Punch Card - Skate Sharpening NA NA 60.00 $ 5 pairs (Hockey and Figure Skates) Ice Rink 5 Punch Card - Adult NA NA 80.00 $ 6th Session Free with rentals ($13.33/visit)Ice Rink 5 Punch Card - Snr/Military/college NA NA 72.50 $ 6th Session Free with rentals ($12.08/visit)Ice Rink 5 Punch Card - Youth NA NA 70.00 $ 6th Session Free with rentals ($11.66/visit)Ice Rink 5 Punch Card - Child NA NA 25.00 $ 6th Session Free with rentals ($4.16/visit)Ice Rink Drop-in Skating Lesson Rate (includes helmet rental) NA 15.00 $ 15.00 $ Per sessionIce Rink Instructional Programs NA 75.00 $ 75.00 $ Includes 6 sessions, skate/helmet rental.Ice Rink Instructional Programs - Drop-in NA 15.00 $ 15.00 $ per session: includes skating, curling, hockey, etc. Ice Rink Recreational Programs NA 50.00 $ 50.00 $ Includes 6 sessions, with skate/helmet rental.Ice Rink Recreational Programs - Drop-in NA 10.00 $ 10.00 $ per sessionIce Rink Private Skating Lessons NA 40.00 $ 40.00 $ Per 30 minute session based on age/ability level of studentIce Rink Adult Curling League (6 week session) NA 195.00 $ 195.00 $ Per team Ice Rink Adult Play Fee - non instructional (hockey/curling) NA 10.00 $ 10.00 $ Per sessionIce Rink Youth Play Fee - non instructional (hockey/curling) NA 5.00 $ 5.00 $ Per sessionIce Rink Adult Hockey League NA 1,500.00 $ 1,500.00 $ Per Team Ice Rink Season Pass - Adult (18-64 yrs.) NA 170.00 $ 195.00 $ Per season - includes rentals (excludes League Play)Ice Rink Season Pass - Senior/Military/College student (65+ yrs./ID) NA NA 175.00 $ Per season - includes rentals (excludes League Play)Ice Rink Season Pass - Youth (6-17 yrs.) NA 120.00 $ 170.00 $ Per season - includes rentals (excludes League Play)Ice Rink NEW Season Pass - Inyo/Mono K-12 Student w/School ID NA NA 60.00 $ Per season - includes rentals (excludes League Play)Ice Rink Season Pass - Child (5 and under) NA NA 65.00 $ Per season - includes rentals Ice Rink Season Pass - Mammoth Lakes Youth Hockey (30% DISC.) NA 96.00 $ 119.00 $ Per season (must be paid member of Mammoth Lakes Youth Hockey) Ice Rink Ice Rental $150.00 240.00 $ 300.00 $ 300.00 $ Per hour Ice Rink Parking Lot Rental NA 15.50 $ 16.50 $ Per hour Ice Rink Curling Sheet rental NA 125.00 $ 125.00 $ Per hour - includes one lane, stones, equipment and ice prep Ice Rink Birthday Party Packages NA Cost Acct Cost Acct Price based on number of people and services provided 60002 Community Recreation Center /Summer
RecZone Any org. with a contractual arrangement with TOML As specified by contract RecZone 1 Court Rental $ 30.00 24.00 $ 30.00 $ Per court / per hour, includes equipmentRecZone 3 Court/Rink Rental $ 70.00 60.00 $ 75.00 $ Per hour, includes equipmentRecZone Small Multi-Purpose Space $ 20.00 16.00 $ 20.00 $ Per hour, includes tables + chairs

Updated: 3/15/2023 PRC Approved: 3/7/2023 TC Review: 3/15/2023 Activity # Item Note
Community
Programming
Facility Rental
(FUA)
NonProfit/Govt.

Fee (-20%)
2022/23
FEES
2023/24

APPROVED
FEES
Change/Notes
2023/24 Park and Recreation Department Master Fee Schedule RecZone Large Multi-Purpose Space $ 35.00 28.00 $ 35.00 $ Per hour, includes tables + chairs RecZone Facility Rental - subject to availability 200.00 $ 200.00 $ 250.00 $ Per hour, includes equipment (4hr min rental - max. 12 hr. rental). 50% deposit required at time of reservation.

RecZone Admission Adult (18-64 yrs.) NA 6.00 $ 6.00 $ Per entry + equipmentRecZone Admission Senior/Military (65+ yrs./ID) NA 5.00 $ 5.00 $ Per entry + equipmentRecZone Admission Youth (6-17 yrs.) NA 4.00 $ 4.00 $ Per entry + equipmentRecZone Admission Child (3-5 yrs.) NA 2.50 $ 2.50 $ Per entry + equipmentRecZone Admission Infant (Under 5 yrs.) NA FREE FREE With paying adultRecZone Adult Mid-Week Special with equipment NA 4.00 $ 4.00 $ Per entry + equipment (Mon-Thur - non holiday)RecZone Mono / Inyo County School Rate with rentals NA 3.00 $ 3.00 $ Includes rentalRecZone Five Fun Pass - Adult NA 30.00 $ 30.00 $ 6th visit Free RecZone Five Fun Pass - Senior/Military NA 25.00 $ 25.00 $ 6th visit Free RecZone Five Fun Pass (Youth) NA 20.00 $ 20.00 $ 6th visit Free RecZone Five Fun Pass (Child) NA 12.50 $ 12.50 $ 6th visit Free RecZone Camp Mammoth 4.5-day session (Mon-Thu 9am-4pm, Fri 9am-12pm) NA NA 168.00 $ CRC product for TK-K and Grades 1-2 RecZone Camp Mammoth Daily Drop-in fee NA NA 45.00 $ per day RecZone Kids Club (After camp program at Mammoth RecZone (Monday-Thursday, 4-6pm) NA 10.00 $ per day RecZone Recreation Programs - 6 weeks NA 50.00 $ 50.00 $ Includes Bike Squad, Adventure Club, Toddler Time RecZone Recreation Programs - Drop In NA 10.00 $ 10.00 $ Kids Club/session RecZone Instructional Programs - 4 weeks NA 45.00 $ 45.00 $ Includes In-line Skating RecZone Instructional Programs - 6 weeks NA 75.00 $ 75.00 $ Includes Tennis, Basketball, Soccer RecZone Instructional Program - Drop In NA 15.00 $ 15.00 $ Per person, per session RecZone Youth Leagues (self-regulated) NA 5.00 $ 5.00 $ Per child/sessionRecZone Youth Leagues (with officials) NA 10.00 $ 10.00 $ Per child/session RecZone Adult/Youth Tournaments NA 125.00 $ 125.00 $ Per team. Includes Volleyball, Basketball, Futsal and Dodgeball RecZone Adult Leagues (self-regulated) NA 250.00 $ 250.00 $ Per team. 10 weeks. Includes Volleyball and Dodgeball.

RecZone Adult Leagues (with officials) NA 400.00 $ 400.00 $ Per team. 10 weeks. Includes Basketball and Futsal.

RecZone Parking Lot Rental NA 15.50 $ 16.50 $ Per hour
RecZone Birthday Party Packages NA Cost Acct Cost Acct Price based on number of people and services requestedRecZone Youth Special Event Participant Fee NA 5.00 $ 6.00 $ Per entry 56815 Edison Theatre
Contractual Agreement Any org. with a contractual arrangement with TOML As specified by contract The Library/Conference Room Rental Fee $ 31.00 26.00 $ 32.50 $ Per hour - 2 hour min.Edison Theatre Rental Fee NA 125.00 $ 125.00 $ Min. 4 hours Edison Theatre Rental Fee NA 200.00 $ 200.00 $ Per day (8 hours)Technical Assistance Stage, sound, lights, etc. $ 60.00 48.00 $ 60.00 $ Per hour Parking Lot Parking Lot Rental $ 15.50 13.50 $ 16.50 $ Per hour 432 RECREATION PROGRAMS
ADULTAdult Beach Volleyball Tournament Shady Rest Park Volleyball Courts NA 60.00 $ 60.00 $ Per team Adult Summer Softball Tournament Shady Rest Ball Fields NA 425.00 $ 425.00 $ Per team Adult Indoor Soccer "A" League MHS Gym - winter NA 450.00 $ 450.00 $ Per team Adult Softball League Whitmore/Shady Rest NA 735.00 $ 735.00 $ Per team Adult Summer Soccer League Whitmore NA 750.00 $ 750.00 $ Per team Volleyball League Indoors / self regulated NA 175.00 $ 175.00 $ Per team Adult Tennis Camp 4-day camp (3 hrs. in AM) NA 150.00 $ 150.00 $ Per person/camp Adult Tennis Camp Drop-in 1 day / 9am-noon NA 50.00 $ 50.00 $ Per dayPrivate Lesson (30 mins) 30 minutes NA 40.00 $ 40.00 $ Per sessionPrivate Lessons (60 mins) 60 minutes NA 70.00 $ 70.00 $ Per session Recreational Programs - Drop In NA 15.00 $ 15.00 $ Per session. Includes TennisInstructional Programs - Drop In NA 10.00 $ 10.00 $ Per session. Includes TennisAdult Basketball League NEW Program in MHS Gym - fall NA 125.00 $ 125.00 $ Per team YOUTH Summer Camps 4.5-day session (Mon-Thu 9am-4pm, Fri 9am-12pm) NA 160.00 $ 168.00 $ Includes Bike Camp, Sport Camp, Park 'n' Play Camp, Nature Camp, Sample CampSignature Summer Camps 4.5-day session (Mon-Thu 9am-4pm, Fri 9am-12pm) NA 220.00 $ 230.00 $ Includes Adventure Camp, Mountain Bike Camp, Climbing Camp, Art Camp, Backpacking Camp and Aquatics CampHigh School CIT Camp 4.5-day session (Mon-Thu 9am-4pm, Fri 9am-12pm) NA 220.00 $ 230.00 $ Counselor in Training Camp Explorer Camps 5-day session (Mon-Fri 9am-12pm) NA 140.00 $ 147.00 $ Wave Rave Camp 3-day session (Wed-Fri 9am-4pm) NA 140.00 $ 147.00 $ Wave Rave Camp - Explorer 3-day session (Wed-Fri 9am-12pm) NA 86.00 $ 90.00 $

Updated: 3/15/2023 PRC Approved: 3/7/2023 TC Review: 3/15/2023 Activity # Item Note
Community
Programming
Facility Rental
(FUA)
NonProfit/Govt.

Fee (-20%)
2022/23
FEES
2023/24

APPROVED
FEES
Change/Notes
2023/24 Park and Recreation Department Master Fee Schedule Challenger Soccer Camp 5-day Session (Full/Half Day) - Contract Instructor NA Cost Acct Cost Acct Fees set by Instructor/Town Staff - per contractUK International Soccer Camp 5-day Session (Full/Half Day) - Contract Instructor NA Cost Acct Cost Acct Fees set by Instructor/Town Staff - per contractLego Playwell TEKnologies Camp 5-day Session - Contract Instructor NA Cost Acct Cost Acct Fees set by Instructor/Town Staff - per contractYoutheatre NA 220.00 $ 230.00 $ Fees set by Instructor/Town Staff - per contract Instructional Programs NA 15.00 $ 15.00 $ Per session
Recreation Programs 6 week session NA 50.00 $ 50.00 $ Includes Cooking Classes, Toddler Time, Hot Shots, Lil' Sluggers. Inst. B'ballPrivate Lesson (30 mins) NA 40.00 $ 40.00 $ Per Session. Includes up to 3 students. Includes TennisPrivate Lesson (60 mins) NA 70.00 $ 70.00 $ Per Session. Includes up to 3 students. Includes Tennis

PUBLIC SAFETY FEE SCHEDULE FY 23-24
Item Note Adopted Per Unit
Abandoned Vehicle Abatement Charge Abandoned Vehicle Removal Cost Acct VehicleAnimal Control Calls for Service Fee Calls for Animal Control Service $0 CallAnimal Control Citations Animal Control Citations $150 CitationAnimal Control Fee Unlicensed dog release from impound fee $100 Animal Animal Control Reports Filed Fee Animal Control Reports Filed $10 Report Animal Control Warnings Animal Control Warnings $0 WarningAnimal License Fee Annual Dog License (Altered) $20 Animal Animal License Fee Annual Dog License (Unaltered) $50 AnimalAnimal License Fee Late penalty for dog license $5 License Animal License Fee Kennel License Fee $300 LicenseAnimal License Fee Kennel License Late Penalty $50 LicenseAnimal Quarantine Fee Animal Quarantine $275 Animal Clearance Letter Fee Clearance Letter Processing $20 LetterConcealed Weapon Permit Fee: Amendment Concealed Weapon Permit Processing: Amendment $10 PermitConcealed Weapon Permit Fee: New Concealed Weapon Permit Processing: New $150 PermitConcealed Weapon Permit Fee: Renewal Concealed Weapon Permit Processing: Renewal $25 PermitFingerprint Service Fee Fingerprint Processing $40 LivescanGarage Sale Permit Fee Garage Sale Regulation $0 PermitNoise Disturbance Response Call Back Fee Fourth Call for Special Police Security Private Parties/Gatherings/Events $750 4th & Each sub. call within 12 monthNoise Disturbance Response Call Back Fee Second Call for Special Police Security Private Parties/Gatherings/Events $250 2nd call in 12 month periodNoise Disturbance Response Call Back Fee Third Call for Special Police Security Private Parties/Gatherings/Events $500 3rd call in 12 month periodPolice Accident Investigation & Report Fee Written Report: Limited Investigation $10 AccidentPolice Accident Investigation & Report Fee Written Report: Significant Investigation $10 AccidentPolice False Alarm Charge Police False Alarm-Business 1st Call in 6 Months $0 IncidentPolice False Alarm Charge Police False Alarm-Business 2nd Call in 6 Months $52 IncidentPolice False Alarm Charge Police False Alarm-Business 3rd Call in 6 Months $104 IncidentPolice False Alarm Charge Police False Alarm-Business 4th Call in 6 Months $208 IncidentPolice False Alarm Charge Police False Alarm-Business 5th & Subsequent Calls in 6 Months $416 IncidentPolice False Alarm Charge Police False Alarm-Residential 1st Call in 6 Months $0 IncidentPolice False Alarm Charge Police False Alarm-Residential 2nd Call in 6 Months $34 IncidentPolice False Alarm Charge Police False Alarm-Residential 3rd Call in 6 Months $68 IncidentPolice False Alarm Charge Police False Alarm-Residential 4th Call in 6 Months $136 IncidentPolice False Alarm Charge Police False Alarm-Residential 5th & Subsequent Calls in 6 Months $272 IncidentPolice Report Fee Police Report Copying $0.10 Per pageSpecial Police Service Fee Special Service-Film Traffic Control $48.50 Per HourTaxicab Driver Permit Fee Taxicab Driver Permit Processing $64 PermitTaxicab Permit Fee Taxicab Permit Processing $346 PermitTaxicab Vehicle Inspection Fee Taxicab Vehicle Inspection $10 VehicleTraffic Collision Photo Photo Copying - First Photo $10 Photo (new fee)Traffic Collision Photo Photo Copying - Multiple Photos $20 Two or more photos (new fee)Vehicle Impound Fee Administration of Vehicle Impound/Storage Fee $200 VehicleVehicle Inspection Vehicle Citation Issuance $0 Vehicle

PUBLIC SAFETY FEE SCHEDULE FY 23-24
Item Note Adopted Per Unit
Video Copy Fee Copy of In-Car Video and BWC Video $30 IncidentVehicle Inspection Vehicle Citation Issuance-Arrest $0 VehicleVehicle Inspection Fee Vehicle Equipment Citation Inspection $10 VehicleVehicle Inspection Fee VIN Verification ($20 Increase) $50 Vehicle Wild Animal Call Fee Wild Animal Call $0 CallParking Citations:Parking Citations 4000a CVC Unregistered Vehicle $110Parking Citations 5200a Missing License Plate $110Parking Citations 5204a CVC No Current Tab Displayed $110Parking Citations 21209a CVC Parked in a Bicycle Lane $110Parking Citations 22500a CVC Parked in Intersection $110Parking Citations 22500b CVC Parked in Crosswalk $110Parking Citations 22500d Parked Within 15ft of Fire Department Driveway $110Parking Citations 22500e CVC Blocking Driveway $110Parking Citations 22500f CVC Parked on Sidewalk $110Parking Citations 22500H CVC Double Parking $110Parking Citations 22500i CVC Bus Zone $110Parking Citations 22502a CVC Parking over 18" from Right Curb or Wrong Way $110Parking Citations 22507.8a CVC Parking in Handicapped Zone $550Parking Citations 22514 CVC Parked at Fire Hydrant $150Parking Citations 22500.1 CVC Parked in Fire Lane $150Parking Citations 22505a1 CVC Interfere With Traffic $110Parking Citations 22505b CVC Park/Stand/Stop on State Highways $110Parking Citations 22523a CVC Abandoned Vehicle $110Parking Citations MC 10.12.100 No Street Parking Nov 1-April 30 $110Parking Citations MC 10.12.106 Obstructing Snow Removal $220Parking Citations MC 10.12.30 72-hour Parking $110Parking Citations MC 10.12.040 No Parking Zones Designated $110Parking Citations MC 10.12.080 Angle Parking Prohibited $110Parking Citations MC 10.12.082 Time Restricted Parking $110Parking Citations MC 10.12.084 Designated Zone $110Parking Citations MC 10.32.020 No Camping Town Roads $110Highlight = Fee Change from Prior YearHighlight = Feed Added FY23-24

BUILDING DIVISION FEE SCHEDULE
Fiscal Year 2023-2024
Building Valuation
The valuation to be used in computing permit fees under any of the provisions of this Fee Schedule shall be determined by the Building Official. The valuation shall be the total of all construction work for which the permit is issued including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevator, fire extinguishing systems, and any other permanent construction and equipment. Valuation shall be taken at the contract price as approved by the Building Official or adopted edition of the International Code Council’s Building Valuation Data Table.

Building Division Fees
Where plans are incomplete, inaccurate, or changed so as to require additional plan review beyond three plan checks, an additional plan review fee shall be charged at the hourly rate of $90.00 per hour for in-house plan checks and at the hourly rate of the outside plan check firm if the plans are routed to an outside plan checker.

1. New Structures and Additions
The building permit fee for a new structure or an addition to an existing structure shall be based on the square foot construction costs from the International Code Council’s Building Valuation Table as adopted by the Town and multiplied by a factor of 0.032. The Table in effect for fee calculations will be the most recent table in effect as July 1 of the current fiscal year. For new structures and additions, 10% of the building permit fee will be collected at the time of permit submittal and is non-refundable. The balance of the building permit fee as well as all other applicable fees will be due at the time of permit issuance.

2. Alterations, Repairs, Remodels, and all other projects The building permit fee for alterations, repairs, remodels, and all other projects (e.g. retaining wall) other than new structures or additions to existing structures shall be based on the Building Division Valuation Table. For alterations, repairs, remodels and all other projects with valuations greater than $30,000, 10% of the building permit fee will be collected at the time of permit submittal and is non-refundable. The balance of the building permit fee as well as all other applicable fees will be due at the time of permit issuance.

Building Division Valuation Table
Valuation Fee
$0.00 - $10,000 $225.00
$10,001 - $50,000 $520.00 + 0.01926 x valuation over $10,000 $50,001 - $300,000 $1,390.00 + 0.01526 x valuation over $50,000 $300,001 - $1,000,000 $5,210.00 + 0.01326 x valuation over $300,000 $1,000,001 - $3,000,000 $14,495.00 + 0.01318 x valuation over $1,000,000 $3,000,001 - $6,000,000 $40,860.00 + 0.01238 x valuation over $3,000,000 $6,000,001 - $9,999,999 $78,005.00 + 0.00840 x valuation over $6,000,000

3. Large Project Permit Fees
The building permit fee for large projects, as defined below, will be a deposit collected at the time of permit submittal. The project will be cost accounted, and any unused funds will be refunded to the applicant upon finalization. Each separate building or structure will be calculated individually for qualification.
1 Project type Valuation Cost accounted, deposit
amount
New Structures and Additions Permits at or above $5,000,000 valuation $160,000.00
Alterations, Repairs, Remodels,
and all other projects
Permits at or above
$10,000,000 valuation $111,604.95

4. Manufactured/Mobile Home Installation
A. Conventional installation (tie downs or similar) per module - $225.00 B. Manufactured/Mobile home on a permanent foundation - Building Division fees for mobile home installation on a permanent foundation system shall be calculated by the Building Division Valuation Table.

1 Cost accounted projects require an executed Agreement for Payment of Costs of Development Application Processing Form prior to issuance of a building permit.

5. Re-Roofing Permit
Fee is calculated on each 100 square feet of re-roof area in project (100 sq. ft. = 1 square). Each separate building or structure must be calculated individually.

Square Feet of Roof Fee
Less than 5 squares $45.00
5 or more squares $135.00

6. Special Service Fees
Fees are based on the hourly rate of $90 per hour for processing and/or inspection services.

Service Fee
Appeals Board Application $200.00
Demolition Permit – Up to $10,000 demo value $90.00
Demolition Permit - Greater than $10,000 demo value $225.00 Inspection Request – one (1) inspection – Misc. $45.00
Issuance of Duplicate Certificate of Occupancy or Final Letter $45.00
LPG Upgrade (new tank, change line, change tank, etc.) $90.00 per tank Permit Research / Miscellaneous Services Cost Accounted $90.00 Deposit
Re-inspection Fee $45.00
Change of Use or Occupancy Permit – no new construction proposed $225.00
Temporary Certificate of Occupancy $225.00
Water Heater Permit $45.00
Woodstove Permit $90.00
Work Done without a Permit Double the building
permit fee
* Limited Scope Permit – Value of less than $1,000 - No formal plan check $45.00
* Limited Scope Permit – Value of $1,000 – to $20,000; No formal plan check $60.00
Pool or Spa Permit – excluding any structural work or
accessary structures $225.00
* All permits are reviewed by the Building Division but not all permits are placed into the formal plan check queue for processing.

7. Document Management / Archive Fee

Type of Submittal Fee
All submittal items that are 8 ½” x 11” up to and including 11”x 17” and larger sized submittals of 10 pages or less $25.00 Submittal of items larger than 11” x 17” containing more than 10 pages $300.00

8. Strong Motion Instrumentation Program, State of California (SMIP) The California Strong Motion Instrumentation Program (CSMIP) was established in 1972 by California Legislation to obtain vital earthquake data for the engineering and scientific communities through a statewide network of strong motion instruments. When the planned network is completed, statewide coverage will ensure that strong ground motion for any moderate to larger size earthquake in the state will be recorded.

Type of Construction Fee
Residential 0.00013 x construction valuation
Commercial 0.00028 x construction valuation

9. California Building Standards Administration Special Revolving (BSASRF) On September 30, 2008 Governor Schwarzenegger signed SB 1473 into law and it took effect on January 1, 2009. Among other things, the bill provides for the creation of the Building Standards Administration Special Revolving Fund, which is established in the State Treasury. Money deposited in this fund will come from a surcharge on both residential and nonresidential building permits. The rate is as follows:
$1.00 for every $25,000 or fraction there of construction value.

10. Certified Access Specialist program (CASp) Fee
Per Senate Bill 1186, from January 1, 2018 through December 31, 2023, a four-dollar ($4) additional fee is to be paid by any applicant for a local business license, permit or similar instrument when it is issued or renewed. If no such instrument exists, the fee is to be paid by an applicant for a building permit. The fee is divided between the local entity that collected the funds, which retains 90 percent, and DSA, which receives 10 percent.

11. New Development Fee (MC Section 15.16.030)
This fee is collected for all new residential, commercial, and industrial construction for the purpose of Town Long Range Planning. The fee is twenty cents ($0.20) per square foot of gross building area, exclusive of parking and open walkway and deck areas. ($0.20 x square footage of habitable area)

12. Fees for Rooftop Solar Energy Systems (Government Code Section 66015) A. Residential rooftop solar energy system that produces current electricity: $450 plus $15 per kilowatt for each kilowatt above 15kw.

B. Commercial rooftop solar energy system that produces current electricity: $1,000 plus $7 per kilowatt between 51kw and 250kw, plus $5 per kilowatt for each kilowatt above 250kw.

13. Public Art Fee
The Town's public art fee is established and explained in Section 15.18.070 of the Municipal Code.

Please refer to that Code section for a detailed explanation. In general, a project applicant is either required to install an artwork approved by the Town or to pay an in -lieu fee. The in -lieu fee is a percentage of building valuation data: 1 % for new commercial, office, and industrial construction; 1% for remodel and reconstruction projects involving existing commercial, office, or industrial property resulting in the addition of habitable square feet and /or a change in use; and 0.5% for new construction of two or more units of single - family housing (transient or nontransient), mobile homes, and multi -unit housing (transient or nontransient). Nothing in this fee schedule shall be deemed to supersede Section 15.18.070, and the provisions of the ordinance shall prevail in the event of any inconsistency between the ordinance and this fee schedule. The Town’s Public Art Fee is reduced to $0.00 through July 31, 2024, for all projects pursuant to Town Council Resolution 23-__
Developmental Impact Fee Schedule
Refer to Municipal Code Section 15.16. Article II and Resolution 15-32 (Adopted by Town Council July 1, 2015) and Ordinance 19-02 (Adopted by Town Council April 3, 2019) for Details
The DIF fees in the Table below (Town DIF Fees) shall be adjusted automatically on July 1st of each fiscal year by a percentage equal to the Construction Cost Index as published by Engineer News Record for the preceding twelve months.

A studio or one-bedroom unit shall be considered one-half unit for the purposes of calculating DIF fees.

Facility Single Family
(Per Unit)
Mobile
Home (Per
Unit)
Multi-Unit
(Per Unit)
Lodging
(Per Room)

Commercial
(Per Square
Foot)
Offices & Other
Services (Per
Square Foot)
Industrial (Per
Square Foot)
Institutional
(Per Square
Foot)
Police $191 $163 $198 $383 $1.32 $0.52 $0.34 $0.72
Vehicle
Circulation
$339 $177 $235 $212 $0.73 $0.28 $0.19 $0.39
Multi-Modal
Circulation
$1,770 $927 $1,236 $1,110 $3.83 $1.50 $0.95 $2.10
Storm Drainage $1,076 $585 $747 $557 $0.11 $0.11 $0.35 $0.40 General
Facilities &
Equipment
$901 $767 $942 $550 $0.84 $0.84 $0.35 $0.46
Parkland and
Recreation
$908 $774 $950 $679 $0.00 $0.00 $0.00 $0.00
Airport $0 $0 $0 $0 $0.00 $0.00 $0.00 $0.00
Subtotal Town
Fees
$5,184 $3,393 $4,308 $3,491 $6.83 $3.26 $2.18 $4.08

Development Impact Fee for Other Districts
Development Impact Fee for Fire District as of August 26, 2016 Facility Single family
Non-transient
Single family
Transient
Mobile Home Multi-unit Non
Transient
(per unit)
Multi-unit
Transient
(per unit)
Commercial
and Office (per
unit)
Industrial (per
unit)
Library Fees $2,001 $340 $1,721 $1,721 $340 -
-
Child Care Fees $374 $624 $374 $374 $624 -
-
Subtotal Other Fees $2,375 $964 $2,095 $2,095 $964
Facility Single family
Non-transient
Per unit
Single family
Transient
Per unit
Mobile Home
Per unit
Multi-unit
Non
Transient
Per unit
Multi-unit
Transient
Per unit
Commercial
and Office
Per 1,000sf
Industrial
Per 1,000sf
Hotel
Per unit
Fire District
Fees
$1,526 $2,014 $1,526

$961

$2,014

$2,610 $1,282

$1,007

HOUSING IMPACT MITIGATION FEE SCHEDULE
The Housing Impact Mitigation Fee Schedule set forth below is established pursuant to Municipal Code Chapter 17.136, and Resolution 23-__ (Adopted by Town Council June 21, 2023) and Housing (Ordinance 15-03). Housing Impact Mitigation Fees apply to new development, non-residential additions, and conversions of uses that are not exempt pursuant to Section 17.136.100. Credit for housing mitigation may be applied consistent with Section 17.136.030.B.

Use
Category Use Typesi Feeii
,
iii Additional Information
Residential Single family homes, multifamily (MF) units $7,957 per unit
Exemptions include additions,
RMF-1 Zone MF projects of 4
or fewer units where average
habitable s.f. does not exceed
1,300 per unitiv, legal
secondary units, and
apartments
Lodging Hotels, motels $5,305 per
room
Room = a hotel or motel key
Fee includes accessory uses
in a lodging project (e.g., retail,
restaurant, conference, etc.)
Retail/
Restaurants
General retail, bars, cafés,
restaurants, coffee shops
$2.92 per
gross
square foot
Any non-residential
development that would not
contribute new demand for
employment or housing (e.g.,
replacement of an existing use
or addition of non-habitable
s.f.) or would generate no
more than one total new
employee is exempt
Office Offices providing accounting,
advertising, architectural,
counseling, research, graphic
design, interior design, legal,
and/or similar services
$2.92 per
gross
square foot
Light
Industrial
Manufacturing, recycling
facility
$1.45 per
gross
square foot
Service
Uses
Banks, day care centers,
maintenance services, medical
services, personal services
$2.92 per
gross
square foot
i Use types identify examples included within each use category. Use types do not list every type of development or use that would be included within each use category. The Community and Economic Development Director shall determine the appropriate use category(ies) for a project (Section 17.136.040.B). ii Fees shall be paid at time of building permit issuance. However, applicants for residential projects shall be allowed to pay at time of final inspection (prior to issuance of any certificate of occupancy) if a contract to pay the housing impact mitigation fee at time of final inspection is executed pursuant to Government Code 66007. iii Instead of paying the fee, housing mitigation can be satisfied through the provision of on-site or off-site housing, conveyance of land, or an alternate housing mitigation plan in accordance with Chapter 17.136. iv This exemption applies to mobile homes located in the Mobile Home Park Zone.

RESOLUTION NO. 23-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE

OF CALIFORNIA, ESTABLISHING AND UPDATING A SCHEDULE OF FEES AND

CHARGES FOR TOWN SERVICES
WHEREAS, the Town of Mammoth Lakes has conducted a review and analysis of its services, the costs reasonably borne in providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and WHEREAS, the Town wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the Town desires to continue to implement its policy of recovering a range of the costs reasonably borne in providing specific services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such services; and
WHEREAS, the Town Council has established its policy as to the recovery of costs and more particularly the percentage of costs reasonably borne to be recovered from users of Town services; and WHEREAS, notice of public hearing has been provided pursuant to Government Code Section 6062a, oral and written presentations made and received, and the required public hearing held; and WHEREAS, a schedule of fees and charges to be paid by those requesting such special services must be adopted so that the Town might carry into effect its policies; and WHEREAS, it is the intention of the Town Council to develop a schedule of fees and charges based on the Town's budget and projected costs reasonably borne for Fiscal Year beginning July 1, 2023; and WHEREAS, all requirements of California Government Code Section 66016 and 66018 are hereby found to have been complied with.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. Fee Schedule Adoption. The attached schedule of fees and charges are hereby directed to be computed by and filed by the various Town departments effective July 1, 2023, and to be collected by all Town Departments for the listed special services when provided by the Town or its designated contractors.

Section 2. Separate Fee for Each Process. All fees set by this resolution are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per unit of measuremt basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units.

Section 3. Fees. The attached fees shall be charged and collected for the enumerated services starting on July 1, 2023.

Section 4. Interpretations. This resolution may be interpreted by the several Town department heads in consultation with the Town Manager; should there be a conflict between two fees, then the lower in dollar amount of the two shall be applied.

Section 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this resolution, or any part thereof, is held invalid or unconstitutional, then such decision shall not affect the validity of the remaining sections or portions of this resolution or part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this resolution irrespective of the fact that any one or more sections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional..

Section 6. Effective Date. This resolution shall go into full force and effect immediately, but shall be subject to the terms and conditions as provided for in this resolution and Chapter 3.39 of the Municipal Code.

PASSED, APPROVED AND ADOPTED this 21st day of June 2023. ______________________________
JOHN WENTWORTH, Mayor
ATTEST:
_______________________________
JAMIE GRAY, Town Clerk

RESOLUTION NO. 23-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, TEMPORARILY
REDUCING THE PUBLIC ARTS FEE THROUGH JULY 31, 2024
WHEREAS, the Town of Mammoth Lakes (“Town”) has adopted a Public Arts Fee and Program to develop and maintain a visual arts program for the residents and visitors of Mammoth Lakes to add to the economic vitality of the community and to enhance the environment and unique character of Mammoth Lakes by providing for the acquisition and maintenance of quality works of public art; and
WHEREAS, the Town Council has determined that a temporary reduction in the Public Arts Fee is warranted through July 31, 2025, to allow Town staff to evaluate and update the Public Arts Fee and Program; and WHEREAS, the Town Council considered, without limitation:

1. The staff report dated June 21, 2023, to the Town Council;

2. Oral testimony received at the hearing; and

3. Written evidence submitted at the hearing.

NOW THEREFORE, THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES DOES RESOLVE, DETERMINE, FIND AND ORDER
AS FOLLOWS:

SECTION 1. FINDINGS.

All provisions set forth in the recitals above and the staff report are true and correct and are hereby incorporated herein by reference as findings.

SECTION 2. TOWN COUNCIL ACTIONS. The Town Council hereby temporarily reduces, but does not eliminate, the Public Arts Fee until July 31, 2024, as follows:

1. The Public Arts Fee is temporarily reduced to zero ($0.00) for all projects.

2. Pending projects that have not paid Public Arts Fees shall be eligible to receive the temporary reduction adopted by this resolution, provided that refunds will not be provided for fees already paid. Public Arts Fee reductions shall be granted to all

projects that have submitted a complete building permit application on or before July 31, 2025.

3. Notwithstanding the foregoing, the Town Council reserves the right to rescind this resolution at any time and restore Public Arts Fee to any level or amount not exceeding the levels and amounts of fees in effect immediately prior to the adoption of the previous Public Arts Fee temporary reduction on July 15, 2015.

SECTION 3. JUDICIAL ACTION TO CHALLENGE THIS RESOLUTION Any judicial action or proceeding to attack, review, set aside, or annul this resolution shall be brought within 120 days of its adoption.

SECTION 4. SEVERABILITY
If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions of applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. CEQA EXEMPTION
The Town Council hereby finds that temporarily reducing Public Arts Fees does not have the potential to cause a significant impact on the environment and is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), General Rule.

APPROVED AND ADOPTED this 21st day of June 2023.
______________________________
JOHN WENTWORTH, Mayor
ATTEST:
______________________________
Jamie Gray, Town Clerk

TOWN COUNCIL STAFF REPORT
Title: Approval of Appropriations Limit, Investment Policy, and Annual Budget for Fiscal Year 23-24.

Meeting Date: June 21, 2023
Prepared by: Dan Holler, Town Manager
Rob Patterson, Administrative Services / Finance Director RECOMMENDATION:

It is recommended that Council take the following actions:

1. Adopt a resolution establishing the Town of Mammoth Lakes appropriations limit for Fiscal Year 23-24.

2. Adopt a resolution reaffirming the Town of Mammoth Lakes Investment Policy for Fiscal Year 23-24.

3. Adopt a resolution reaffirming the Town of Mammoth Lakes Reserve Policy for Fiscal Year 23-24.

4. Adopt a resolution reaffirming the Town of Mammoth Lakes Debt Policy for Fiscal Year 23-24.

5. Adopt a resolution approving the Annual Budget for the Town of Mammoth Lakes for Fiscal Year 23-24, as presented or with Council directed modifications.

APPROPRIATION LIMIT:

The California Constitution sets limits on the amount of Tax Revenues that may be appropriated by a local government. Each year the Town must adopt a resolution setting the appropriation limit that will be applied in the adoption of the budget. The State provides guidelines for the calculation which allow the limit to be adjusted by defined factors. The Town’s limit is adjusted by the combination of the change in the County population and the California per Capita Income. The population of Mono County decreased by .03% and California per capita income changed by

4.44% for a combined adjustment of 4.41% for FY23-24. The appropriations limit for the Town increased from $30,563,494 to $31,910,937. The Town’s appropriation of tax revenues subject to the limit are under the allowed amount.

INVESTMENT POLICY:

Each year the staff reviews the Town’s Investment Policy and has the Council take action to reaffirm the policy and to approve any changes. Over time minor adjustments are made to the policy to better meet the needs of the Town to meet regulatory changes, to adopt best practices or to allow added flexibility in managing the Town’s portfolio. This policy has one update for FY23- 24, recommended to edit a mid-year policy update adopted by Town Council on 1/18/2023. This mid-year updated added a new investment vehicle, California Asset Management Program (CAMP) with an annual limit of $20,000,000. Based on the performance of investments in CAMP, staff is recommending a limit increase to $45,000,000. Funds invested in CAMP were removed

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from Local Agency Investment Fund (LAIF). Both CAMP and LAIF are similar municipal investment funds offered to municipal governments. The Pooled Money Investment Account (PMIA) offers local agencies the opportunity to participate in a major portfolio with professional investment staff at no additional cost. The rate of return under CAMP has outperformed LAIF 3- 1 for the last fiscal year. The Town continues to invest a small portion of funds in LAIF to maintain the account. No additional changes are necessary for FY23-24.

RESERVE POLICY:

The reserve policy was established several years ago and was based on a percentage of General Fund revenue. Two years ago, when budgeted General Fund revenue was reduced significantly, staff thought it was not prudent to tie reserve to these reduced amounts and established a baseline revenue for the policy. This baseline revenue is reviewed annually based on the growth of General Fund Revenue. For FY23-24 staff has increased the baseline to $30,000,000 and updated the target funding appropriately. Starting in FY23-24, Town Council approved funding of both Reserve for Economic Uncertainty (REU) Operating Reserve (OR) during the budget preparation. As a result of this policy decision, both these reserve elements are funded to policy to begin the fiscal year.

The elements of the policy are discussed below.

The Reserve for Economic Uncertainty (REU) was established to minimalize the impact to town services in the event of a long-term revenue shortfall from an economic downturn or other localized event that negatively affects the Town's revenue sources. These localized events could be in the form of a natural disaster that affects the town itself or access to the town. The funding target is 20% of baseline revenue or $6,000,000 for FY23-24. Staff includes interest earned from the Mono County Investment Pool to reduce the General Funds needed to meet policy during the budget process. This element is fully funded and in compliance with the policy.

Operating Reserve (OR) is engaged to weather short-term economic impacts or to take advantage of unanticipated funding needs such as grant opportunities, response to damaged facilities, unanticipated short-term declines in revenue or new state and federal cost mandates. The funding target is 5% of baseline revenue ($30,000,000) or roughly $1,500,000. This element is fully funded and in compliance with the policy.

Debt Reserve (DR) was established to provide funding to cover the Town’s debts in the event of a long-term revenue shortfall from an economic downturn or other localized event that negatively affects the town's revenue sources. The funding target is 50% of the annual debt service paid by the General Fund. The two bonds that qualify are the Lease Revenue bond for the Police Facility (2015) and the Taxable Judgement Obligation bond for MLLA settlement refinancing (2017). The target funding based on these two obligations is $1,100,000. This reserve is fully funded and in compliance with the policy.

The fourth element of the reserve policy is funding $100,000 to the contingency fund as part of the budgeting process. The contingency reserve is designed to meet smaller unanticipated costs within the operating budget. It may also be used to meet other shortfalls in funding for capital projects. This item was included in the budget development for FY23-24 and is in compliance with the policy.

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DEBT POLICY:

This Debt Management Policy has been developed to provide guidance in the issuance and management of debt by the Town or any other public agency for which the Town Council sits as its legislative body and is intended to comply with Government Code Section 8855(I), effective on January 1, 2017. The main objectives are to establish conditions for the use of debt; to ensure that debt capacity and affordability are adequately considered; to minimize the Town’s interest and issuance costs; to maintain the highest possible credit rating; to provide complete financial disclosure and reporting; and to maintain financial flexibility for the Town.

Debt, properly issued and managed, is a critical element in any financial management program. It assists in the Town’s effort to allocate limited resources to provide the highest quality of service and facilities to the public. The Town desires to manage its debt program to promote economic growth and enhance the vitality of the Town for its residents and businesses.

Staff does not recommend any adjustments to the Debt Policy for FY23-24. Council may amend the policy, as it deems appropriate from time to time in the prudent management of the debt of the Town.

BACKGROUND:

The Budget: A Policy, Financial, Management and Planning Tool The budget is the Town’s financial plan used to achieve policy goals and the established work program the fiscal year through the allocation of financial resources. The budget reflects directed investment in people, equipment, technology, capital projects and service improvements which are managed to achieve Town priorities and policy objectives. The level and scope of services planned out for the current year, with a look to the future needs of the community. Although it is important to express the budget in monetary terms because of the need for a common denominator, a budget should be looked upon as more than a just a set of numbers for the Fiscal Year.

The budget represents public policy incorporating legislative direction and oversite and administrative and legal controls. Budgeting is the process used for organizing human resources, equipment, materials, and other resources necessary to implement public policy directives, legal mandates, provide for public enjoyment and quality of life and to ensure public safety. The resources provided through the budget process is the means to achieve these objectives. The budget is also a management tool as it supports the work program designed to accomplish organizational objectives. The Strategic Priorities of the Town Council are reflected in the budget as are the ongoing provision of core services and enhanced services and programs for residents and guests.

The financial plan incorporated into the budget supports the current the fiscal year requirements, but also looks to maintain future financial stability and investment. This includes setting and funding reserves, managing ongoing costs, and planning for and incrementally funding capital investments. The process incorporates financial plans for major equipment replacement and to maintain and update operational systems. The Budget reflects planning for the operational costs of new facilities, maintenance of capital improvements, and incremental costs of ongoing services.

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The Town’s tourism reliant economy requires planning for investment in public amenities and experiences within our natural landscape in partnership with federal agencies and other partners.

Budgetary Basis
The effective period of a budget is one fiscal year: July 1 to June 30. Certain services and activities are required by law and several revenues are restricted for specific purposes. The budget is organized by “fund”, as the Town utilizes the principles fund accounting to manage financial resources. A fund is a collection of accounts that record resources together with related requirements for a specific type of activity or objective. The Town maintains hundreds of revenue and expenditure accounts within 40 funds.

The budget may be the most important managerial tool available to local government, given that almost everything local government does is reflected in the budget. Virtually all governmental activities are funded through the budget, and budgeting and financial management is a continuous process. This makes the budget an effective tool for public officials, provides effective resource allocation system, and is used at every level of governmental activity.

The budget is prepared on a line-item (account) basis by fund and department using historical trends, outside agency and consultant information, and management experience. A review of each revenue and expenditure is completed in preparing the budget. The Town’s annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP). The Town’s accounting system is organized and operated on a fund basis. As previously mentioned, funds are established for the purpose of carrying on specific activities or attaining certain objectives in accordance with policy direction, special regulations, or legal restrictions.

All governmental funds are accounted for using the modified accrual basis of accounting in which revenues are recognized when they become measurable and available to finance expenditures of the fiscal period. Expenditures, except for un-matured interest on long-term debt, are recognized in the accounting period in which the liability is incurred. For example, sales and use taxes are considered “measurable revenue” when they are received by the Town. Revenues earned in the prior fiscal year are considered measurable and available if received by the Town within 60 days after year-end. The accounting records for enterprise and internal service funds are maintained on a full accrual basis. Accordingly, revenues are recognized in the accounting period earned and expenses are recognized in the period incurred. Trust and agency funds are accounted for on a cash basis (these funds are not included in this presentation).

Town Manager Budget Guidelines and Direction
The Town has enjoyed continued strong growth of revenues following the pandemic impacts of a few years ago. Visitation remain strong and the demand for lodging has kept the average daily rates high for the lodging community. The needs of the community and growth of Town core services has also grown with the addition of departments and expanded growth of the services they provide.

Department Heads have worked to develop their budgets to reflect the core services and anticipated impacts of the coming fiscal year. We have several large projects in process for the next year and some of those impacts are reflected in the budget as estimates. Actual impact, expense and

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revenue, is yet to be determined. The budget reflects investments to achieve Town Council Strategic Priorities including funding for the Housing Now! initiative, investments in sustainable recreation partnerships and projects, infrastructure planning and construction, community facilities, and enhanced municipal services. The budget continues to reflect a conservative approach in current and long-term operational costs. The approach provides for stable levels of service, investment in capital infrastructure, and the ability to invest in creating a more resilient community.

Budget Assumptions and Direction
The following assumptions and direction were used in developing the FY23-24 Budget:

1. The full funding of the Town’s Reserve for Economic Uncertainty (REU), and Operating Reserve (OR) where funded to the updated baseline target during the budget process.

2. Base General Fund operating budget includes $18.0 Million in base transient occupancy tax (TOT). This reflects a conservative approach to the budgeting this revenue source to allow for ongoing investment in priority capital programs and current service levels.

3. TOT allocation to Tourism, Transit and Housing remained at 18.08%, 6.54%, and 6.54% respectively for FY23-24. Agencies supported receive a flat amount, based on their contract with the Town with additional revenues used to meet defined operational programs, capital requirements and to investment in Town priorities such as the Housing Now! initiative. These additional investments are determined by Town Council action during quarterly budget review.

4. Programs previously funded through the direct allocation of funding to Mammoth Lakes Tourism are included as part of the Town’ budget, including Mammoth Lakes Chamber of Commerce ($300,000). Community/Trail Host program ($100,000), King’s Hockey Marketing ($100,000), and fish stocking ($50,000).

5. Continued allocation of $580,000 for Road rehabilitation and related capital projects supported by reserves.

6. Employee costs associated with new 3-year labor agreement along with merit increases or other obligated costs increases were updated. This includes modifications to salary schedules for general employee associations of 8% and non-represented employees supporting 6.0% pay adjustment.

7. The Measure R budget includes two projects with one-time funding, $250,000 for future trail construction and $350,000 for CRC interior improvements.

8. The Measure U budget includes three one-time funding recommendations, $180,300 programming funding to provide advance funding of 1 year for budget timing, $300,000 to MACC (new 250 seat performing arts auditorium) construction, and $300,000 for Amphitheater design on Mammoth Lakes Foundation property.

The budget includes a robust capital program focused on achieving Town Council Strategic Priorities using a mix of revenues sources. Specific areas are noted and discussed in more detail throughout the budget information provided below. These assumptions and Council direction provide the base for preparing the recommended final budget.

Personnel Adjustments
The FY23-24 Budget reflects minor increases in full-time to meet core service staffing levels. Over the past few years strategic steps have been taken in the growth of Town core services, providing

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additional resources in areas that will provide the greatest benefit to the community. In FY23-24,

4.0 full time positions were added, and 2.0 full-time equivalent (FTE) were added as part-time staff. These positions reflect our commitment to efficiency noted above but also the successful implementation of critical Town programs like public safety and recreation programs. The following narratives provide more information on the 4.0 full-time positions added:

Recreation Supervisor - Adult Programming and Facility Operations The Recreation Supervisor is responsible for delivering primarily Adult (18+ years) recreation programming and the operation and programming of Town-owned or managed parks and facilities, excluding the Community Recreation Center (CRC). Primary duties include delivering scalable and sustainable, year-round adult programming for residents and visitors, such as adult clinics, leagues, tournaments, activities, and events. Primary responsibilities also include the operations and programming of the Whitmore Pool, Whitmore Track and Sports Field, Community Center & Tennis Courts, proposed Pickleball Center, Shady Rest Park & Disc Golf Park, Trails End Park & Volcom Brothers Skatepark, Mammoth Creek Park and the Edison Theatre. Position may support other supervisory functions performed by the Parks and Recreation Department. The position is necessary to effectively manage the span of control over programs and staff (full time and part time) in the implementation of services and programs.

Police Officer
The addition of a police officer was approved in mid FY22-23 in response to potential loss of some patrol officers to other agencies. The Town’s police force operates 24 hours a day, 7 days a week with the current staff. This work plan doesn’t have the capacity to absorb a loss of an officer without requiring significant overtime and burden on existing staff. The addition of this officer provides additional capacity and prepares for potential retirements or other loss of personnel. In the past, the Town has been successful at attracting the lateral move of officers from other agencies when needed, however the last recruitment process resulted in a stark change from previous with a low number of qualified applications. The Town also has a desire to augment police staff by one officer to open the opportunity for an assigned detective position. This is an important position that would assist with investigations. This position will allow officers to continue to focus on patrol and related duties, provide greater attention to certain cases, enhance coordination with other agencies and can still support patrol operations when necessary. Currently this critical need is dependent on work by each patrol officer and relies more on the availability of the District Attorney investigative personnel.

Police Recruits
As stated under the Police officer section, the Town is having more difficulty recruiting law enforcement positions. One way staff have addressed this is to place recruits in the POST academy. This is an effective process as you are typically drawing from existing community members, people who are already established with housing and roots locally. This process provides an opportunity for community members seeking a career in law enforcement. The last time the Town put a recruit through the academy was 2006. That officer is still employed with the Town today. The academy will take approximately 6 months for the recruit to graduate. After graduation, if they pass the academy, they will be a part of our patrol force working with a field training officer for an additional 4 months. So, start to finish, a recruit is almost a full year until they are considered ready for patrol on their own.

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Part-Time
Staff have also made appropriate adjustments to part-time staff as our structure and amenities have come online. The Police Department has an ongoing program to use Reserve Officers. These officers are generally retired officers living in the area and provide a variety of support services to the Department. This includes, event assistance, conducting background checks on new officers, limited backfilling of patrol when officers are out or in the case of significant calls for service, assistance with investigative follow up, traffic operations and may assist with transport of people to jail. The budget includes funding for one reserve officer recently hired as a Reserve Officer.

The key adjustments from recreation are additional programs that will come online with the Community Recreation Center (CRC). These adjustments will result in approximately 1200 additional hours per year. The programs and staffing are dependent on the recruitment of part-time staff. In the Fall of FY22-23, the outdoor host program shifted from being under MLTPA to the Town. The costs for program are now part of our labor costs rather than a contract expense. The positions are managed by the Office of Outdoor Recreation. This is better aligned with funding and oversight being provided by the Office of Outdoor Recreation. Additional part-time hours are also reflected in trail maintenance/construction and grooming program, which are subject to weather conditions and permitting process.

In total the changes reflected in new staff introduced in FY22-23 or recommended for FY23-24 have increased the labor expense by $658,669 which is 35.9% of the total labor increases reflected in this budget.

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3-24 Final Budget Page 8

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3-24 Final Budget Page 9

Fiscal Year 23-24 Final Budget Page 10
Labor / Staff Updates
Labor is the largest expense of the Town’s budget covering salaries, health insurance, comprehensive leave, and retirement expenses. The Town is finalizing negotiations with three employee bargaining units and has made appropriate adjustments based on expected outcomes.

This resulted in approximately 3% more salary expense than our original estimates. In addition to scheduled salary increases, some employees may earn merit increases, 5% per adjustment, while within the range of their salary. In addition, anticipated cost increases for certain benefits are reviewed to make sure increases are captured during the budget process. All salary adjustments are anticipated and captured within this budget.

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3-24 Final Budget Page 11

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3-24 Final Budget Page 12

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3-24 Final Budget Page 13

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3-24 Final Budget Page 14

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Fund 100 - General Fund
Revenue
The budget revenue projections presented to Council during the tentative budget presentation in June were finalized and all analysis had been completed. Therefore, no adjustments were made to the General Fund Revenue for FY23-24 and the projected revenue is $30,553,800. Below is a summary of key revenue components for the General Fund.

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2-23 Final Budget Page 16

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2-23 Final Budget Page 17

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Expenditures
The budget expenditure projections presented to Council during the tentative budget presentation in June were finalized and the analysis was completed. Therefore, no adjustments were made to the General Fund Expenditures for FY23-24 and the projected expenditure is $30,553,800. Below is Department Expense Summary for the General Fund.

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3-24 Final Budget Page 19

Fiscal Year 23-24 Final Budget Page 20
Fund 205 Solid Waste
The Solid Waste Fund accounts for restricted revenues related to providing solid waste related services and programs and was established in FY18-19. The majority of the solid waste programs and services are provided by Mammoth Disposal under a Solid Waste Franchise Agreement. The Fund supports recycling and trash services for Town facilities, Town clean up, and staff time associated with managing the Solid Waste Franchise agreement and services. The renewal of the Solid Waste Franchise Agreement in FY 19-20 adjusted the franchise fees by 4.5% from 5% to

9.5%. Two percent of the increase was retained in the General Fund and 2.5% percent is deposited in the Solid Waste Fund. The fees deposited here represent an AB939 fee collected under the new franchise agreement and are estimated at $150,000 for FY23-24. AB 939 fees are dedicated to meeting recycling mandates by funding facilities and programs to divert waste from landfills and increase recycling efforts. Previously an amount equal to 2% was being received and set aside for to assist in the development of new solid waste facilities, this amount was formally incorporated into the franchise fee with the new agreement resulting in a net franchise fee increase of 2.5%. A Solid Waste Parcel fee is levied in Mono County and was shared with the Town by the County under a previous agreement. The parcel fee may be used to fund solid waste-related infrastructure and operations. This past year the sharing of this fee with the Town was discontinued. The Town generates close to $500,000 for solid waste services from the fee for County solid waste operations.

With the closure of the Benton Crossing Landfill this year (Jan. 1, 2023), a portion of the fee will support the ongoing post-closure costs of the landfill. The Town will be working with the County to re-establish shared use of the Solid Waste Parcel fee to assist Town in meeting State related mandates and other solid waste related operations, as well as ongoing post-closure costs of the Benton Crossing Landfill.

Fund 210 Gas Tax
The Gas Tax Fund is the second largest operating fund following the General Fund. The fund provides for road infrastructure maintenance and snow removal. The revenue for FY23-24 includes $2,818,033 in State Gas Tax funds. This includes the reimbursement for snow removal estimated at $2,400,000. This reimbursement is significantly higher than prior years and is based on the snow year experienced in FY22-23. A portion of this reimbursement is transferred to the various assessment districts, estimated at $175,000 in total. Since this revenue is based on prior year actual snow removal cost, Fund 210 will see an increase of 37.1% from prior year snow removal revenue.

This annual fluctuation in current year expense and subsequent year revenue requires the Town to fund the excess cost of snow removal in heavy snow years. While this is always the dynamic of this fund, it has not been more evident than in the last three years where we have had near record high and low snowfall totals. The Fund is supported by a General Fund and Garage Services transfer of $2,672,520 which is 13.5% lower than the prior year, which reflects the estimated higher reimbursement amount for snow removal. This level of State funding should not be counted on for future years and will require additional General Fund support in the future.

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-24 Final Budget Page 21

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-24 Final Budget Page 22

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Measure R and U – Restricted Funding
Revenues generated from two voter initiatives commonly referred to as Measure R and Measure U are restricted in use by the language of the initiatives. The Town Council has designated Mammoth Lakes Recreation (MLR) to be the body to take public input on the proposed use of these funds and to make recommendations to Council for consideration. The MLR Board met on May 2, 2023 and held a public hearing to receive public comment and review the proposed budget allocations of Measure R and U funds.

The tentative budget includes the recommendations provided by MLR. This included ongoing expenses to manage the funds and maintain equipment and facilities secured by Measure R and U expenditures, debt payments and community support. An overview of the recommended budgets by MLR is discussed below.

Fund 215 / 216 – Measure R
Measure R (Fund 216) is budgeted to receive $1,500,000 in Sales Transactions and Use Tax (TUT) revenues for FY23-24. The fund has operating expenditures of $666,150 for FY23-24 and includes updates to support recreation in our community. The Community Recreation Center (CRC) is planned to begin operations in FY23-24 and the operational plan includes $112,000 in annual support from Measure R. This support helps reduce the required fees to the public and therefore the affordability of the new center. The budget includes $25,000 in support for the new Recreation Officer position. This position is assigned as the primary Town staff support working with Mammoth Lakes Recreation. The budget includes $95,900 for the contract with Mammoth Lakes Recreation to fund operations for FY23-24. The transfer to Fund 215 Trails was increased in FY23-24 by $50,000 to $300,000 for trails construction/repair efforts.

In addition to the annual ongoing expenses, staff requested two one-time funding items from Measure R that require a planned use of fund balance. This occurs when the expenditures are budgeted to exceed the revenue for the year, thereby expending existing fund balance to cover those expenditures. Both requests were presented to MLR on 5/2/2023 and were approved for the FY23-24 budget. The first item is $250,000 for future trails construction. Staff has included this in the budget as a transfer out to Fund 215, where trail construction funding is retained. Since these funds are intended for future construction projects, it is reflected as an increase in Fund balance. The second request is an allocation of $350,000 for CRC interior improvements. This allocation will bring the balance for interior improvements to $1,050,000 with $350,000 previous allocated from Measure R and $350,000 committed from General Fund. This work includes building out the concession and rental areas, offices, rubberized flooring, and community space/storage.

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In October 2017, the Town acquired $5.5 million in debt secured by Measure R for construction of a multi-use facility. The annual payment for this 10-year bond is based on a payment schedule and includes $613,482 for FY23-24. This payment is made from Measure R proceeds bringing total expenditures for Measure R Fund 216 to $1,879,632. The current revenue and expenditure budget should reduce available fund balance by $379,632 for FY23-24, considered a planned use of Fund Balance.

Measure R Trails (Fund 215) receives a transfer of $300,000 which is increased by $50,000 for FY23-24. These funds are used for trail construction along with some allocated staff full-time and part-time trails construction staff, operating expenses, contractual services and projects. As

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mentioned earlier, an additional $250,000 is distributed to fund 215 but not included in the annual expenses. This reserves those funds for a future trail construction project.

With the creation of the General Fund department 467 – Office of Outdoor Recreation in FY22- 23, many of the trails administrative expenses have been moved to this new department. The only remaining labor expense in this fund is used specifically for trail construction. This includes an allocation of full-time public works maintenance worker who is allocated for the summer and a crew of part-time employees.

Fund 217 – Measure U
Measure U is projected to receive $880,000 in Utility User Tax charges for FY23-24. This remains flat to previous year budget and actual revenue analysis. The breakdown in revenue is as follows:

Operating expenses for FY23-24 are estimated at $411.570, an increase of $47,100 from previous years. The discussion below was presented at the May 2nd MLR meeting, outlining the intended programming updates. These recommendations were included in the Tentative budget presentation.

Programming
Mammoth Lakes Recreation (MLR) has established an effective process to allocate Measure U Funds for programming purposes. This effort is coordinated with partner agencies. The allocation

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process is done each fiscal year and looks forward to the following fiscal year. The crossing of the fiscal year creates a budgetary challenge as the funds allocated in one fiscal year are technically allocated to the next year and the allocation process assumes funds will be available the next year for the actual funding. To address this funding over fiscal years a change in the budget process this year is recommended. The funding recommendation is to include in the Fiscal Year (FY) 2023- 2024 budget an additional $180,300 for the recently recommended programming allocations. This will fully fund the recommendations. This also allows the applicants to request funding and MLR to fully fund the commitments with appropriated funds in the same fiscal year. The base allocation for FY23-24 for programming is recommended at $186,000. Also, there was a current year savings in lower than anticipated commitments of $37,200. The full budget recommendation for Measure U programming or FY23-24 includes the base allocation of $186,000 and the use of $37,200 from fund balance to recognize these savings in the FY23-24 budget for a total allocation of $223,200.

The proposed budget shows a current allocation rounded to $225,000. To recognize staff time spent on the allocation process for Measure U funding, the budget includes a $10,000 allocation from Measure U for MLR to support this staff work.

Project Support
The Town, Mammoth Lakes Foundation, Cerro Coso College and other partners are continuing to move forward with the development of a new Performing Arts Auditorium, the rehabilitation of the Edison Theater, and small/medium sized outdoor amphitheater. To continue to keep these projects moving forward an additional budget request is included for FY23-24. The Town, through Measure U, has committed $2.5 million to the new 250 seat Performing Arts Auditorium. The Town through Measure U has also committed $300,000 in annual operational funding. The FY23- 24 budget includes the committing the unused $300,000 in operational funding from the current FY22-23 for the new facility. This will increase the commitment to $2.8 million. The College has committed $7,500,000 to the project. Private donors have also made contributions to the project through the Mammoth Lakes Foundation. Secondly, the properties that are currently used for smaller outdoor events as well as larger ones (Woods Site) are on the market and will at some point no longer be available. The long-term vision for the Mammoth Lakes Foundation property has included the development of a small to medium sized outdoor amphitheater (100-500 attendees). This includes events such as Shakespeare in the Woods. The budget includes a the $300,000 as recommended by MLR to support the design of this project in the FY23-24. This will provide concept drawings, cost estimates, work with user groups and potentially detailed drawings.

Additional future funding will be needed for the amphitheater’s construction. The Town is funding support amenities including a restroom ($300,000), an additional 40+/- parking spaces ($400,000), and a dog park ($200,000) on MLF property. These projects will increase the value of arts and culture offerings and add to the economic vitality and diversification of the Town.

Total one-time funding from Measure U is $780,300 requiring a planned use of fund balance of $311,870. Town Council has recommended the annual budget include an allocation of $300,000 in annual operating expenses that will likely be needed once the project is completed and operational.

Fiscal Year 23-24 Final Budget Page 27
Fund 218 – Tourism Business Improvement District (TBID) The TBID fund projections include revenues of $6,668,250 for FY23-24. These numbers were calculated in conjunction with Mammoth Lakes Tourism analysis on years prior to the pandemic.

The TBID account is a pass-through account, and the majority of these funds are transferred to Mammoth Lakes Tourism for marketing, advertising, promotion and MLT administration costs.

The Town is budgeted to receive 2% of the revenue for collection and administration costs ($133,365). The TBID renewal increased rates for Ski Area and Golf Course to 2.5% which will produce additional funding that can be used to support programs outlined in the TBID Management District Plan.

Airport Operational Fund (220)
The Airport continues to work on expansion of charter service and other expansion opportunities after commercial service was moved to Bishop in December of 2021. The Town’s efforts for the second season of Advanced Air have been to maintain competitive ticket prices while improving service and customer experience. These efforts resulted in a very strong winter season with almost 200% increase passenger utilization. Staff continues to make minor modifications to the subsidy plan to ensure the service meets the needs of the community while seeking a reduction in overall subsidy costs. The previous Town subsidy of $200,000 will need to be increased in FY23-24 to maintain current charter services. The amount is currently under negotiation. The charter service does not provide as much revenue opportunities for the airport and the core airport leadership team is working on expanded revenue opportunities. For FY23-24, the Town continues to rely on FAA

Fiscal Year 23-24 Final Budget Page 28
CARES grant funding to support operations, with a shift to greater contribution from the General Fund in order to reduce reliance on these operational grants in the near future. By contributing more from the General Fund, staff will extend the grant period while slowly reintroducing the support needs to the General Fund budget.

The expenditure budget for FY23-24 has some increases based on core management team and changes to leadership structure. The airport continues with the same staff plan from the previous year. There have been some changes in leadership that resulted in minor savings from salary which has been reallocated to other staff assignments in the budget plan. In addition to the labor costs, the core team is working with a consultant to develop staff and improve operational excellence in meeting FAA requirements. This consultant will help in the strategy and vision of the airport as it transitions into the next phase of programming and development. Below is the planned expenditure which should increase as capital projects costs are applied.

There are a number of grant projects funded for FY23-24. They include the finalization of the initial grant to design the AARF / SRE building. This project in the current design was not approved by FAA late in the process, resulting in a required redesign of the building. Staff is currently working to address the ineligible elements of the building and based on FAA comments.

This redesign will be grant funded as part of the delayed status due to FAA feedback on the project design. A third capital project is planned for the year with the relocation of the Automated Weather Observation System (AWOS). This relocation is required to make way for the AARF / SRE building. Staff has estimated the cost of each of these projects and considered the normal grant allocation of 92% of project costs as potential FAA grants. The expected match for the Town, approximately 8%, is the planned use of Fund Balance of $80,484 listed below. The Town does have enough fund balance in the form of capital project matching funds, to cover this expenditure.

Fiscal Year 23
-24 Final Budget Page 29

Fiscal Year 23
-24 Final Budget Page 30

Fiscal Year 23-24 Final Budget Page 31
Fund 240 – Long Valley
This is a small fund and receives minimal revenue from private use of the “pit” for disposal of clean fill material. The pit is located near the Airport and receives clean fill material used to rehabilitate the site, as it was previously a site from which material was removed. The Town has also been working with the Forest Service on the removal and use of old asphalt grindings that were placed in the pit. The removal of this material assists with remediation of the site. Revenues are budgeted at $26,000 with expenditures of $3,000.

Fund 245 – Housing NOW! Initiative
The Housing Program fund has been used for several years to track grant funding for first time home buyers and Mammoth Lakes Housing buyback program for deed restricted properties. In FY20-21, staff adjusted the fund to include other housing programs and has recommended that all housing related allocations be transferred to this fund for better tracking. This effort created the “Housing NOW! Initiative, which encompasses several housing programs. Staff and Town Council have focused on transferring all available resources to this fund in support of our Housing Now! initiative. The various housing programs administered by the Town are designed to address various needs of the community with innovative ways to address this multi-faceted need. Funds are allocated to these programs during the quarterly budget updates, annual budget process and upon the receipt of various grants. The idea is to accumulate funds in each “program” so the Town can quickly respond when appropriate units or opportunities become available.

The various Town programs established under the Housing NOW! Initiative are discussed in detail below with some reconciliation of current year activity. In some cases, FY23-24 transactions are anticipated and included in the reconciliation.

Fiscal Year 23-24 Final Budget Page 32
TOML – MLH Partnership Projects
The Town has four partnership programs with Mammoth Lakes Housing (MLH) that are included in our Housing NOW! initiative. MLH serves as a subrecipient of Town awarded State grants of CDBG or HOME Funds used for down payment assistance. In addition to these grant funds, MLH assists the Town in providing affordable housing solutions by partnering on projects or programs listed below.

Revolving Loan Fund (RLF)
MLH assist the Town in preserving the existing deed restricted units as well as furthering the program through new acquisitions like the Bridge Program stated above. The Town Deed Restriction Preservation program currently funded at $750,000 to be used by MLH or the Town to buy back deed restricted units should a qualified buyer not be found within the allowed time frames. The program is funded primarily from in-lieu housing fees collected from new development projects. Staff is recommending program funding be increased to $1,000,000 in FY23-24 using current in-lieu fees. Mono County also sets aside $300,000 for this program. The increase in funding is reflective of efforts to increase the number of deed restricted ownership units.

Fiscal Year 23-24 Final Budget Page 33
MLH Access Apartments
Mammoth Lakes Housing has an ongoing project to renovate a current commercial building in to an 11-unit (1-br) affordable housing project called Access Apartments. This project is located at 238 Sierra Manor Road. The project requires significant remodel and MLH has been working on several funding sources to achieve the work. To date, the Town has committed $1.5 million in Town funds to support the project as well as sponsoring the CDBG Grant program for another $3.0M. MLH has secured a HOME Grant for $3.4M for the project. MLH continues to work to revise the project to control costs and is currently seeking additional funding necessary to complete the project.

Fiscal Year 23-24 Final Budget Page 34
Homekey – Innsbruck Lodge
MLH has another affordable housing project in the Town, converting the former Innsbruck Lodge located at 913 Forest Trail, to produce 15 units of affordable housing and 1 managers unit. The property has been acquired and the full project is being scoped for final development. The various funding sources for the project include: Homekey state grant for $4.56M, with the Town as a co-applicant on the grant. The Town has committed $1.4 million of its own funding along with $550,000 from Mono County for the project. The reconciliation below shows the transaction and available balance involving the Town’s funds only.

Fiscal Year 23-24 Final Budget Page 35
Town Program – Bridge Program
The Town’s Bridge program is designed to acquire units for sale at market value and resale them to individuals at a subsidized rate, making them more affordable for home buyers. In exchange for these subsidized sales, the Town has a deed restriction on the property to ensure it remains in the affordable housing stock for the Town. The Town also retains the first right to repurchase the properties in the event the seller wants to sell the property and a qualified buyer is not secured. The Town has committed $2.2M to this program. To date five housing units have been purchased for the purpose of making the units available to households earning 120% to 150% of the area median income (AMI).

The funding provides a “bridge” for our local workforce to move from renting to homeownership. To date the program has acquired 5 units, transitioning 4 of them into private home ownership with deed restrictions. The average Town subsidy for the transaction is $100K - $150K per unit. One unit is currently for sale and interest rate hikes from the current economic situation have softened the ability for families to purchase the units. The Town also provides down payment assistance to address these challenges when necessary. Down payment assistance is provided from miscellaneous funding within Housing Now! initiative. Proceeds from the sale of these units are placed back in the program.

Over time these funds will be diminished due to the affordable selling price. The goal of the program is to provide 10-12 households with affordable home ownership.

Bridge Program Available Balance for FY23-24 $1,110,710.

Fiscal Year 23-24 Final Budget Page 36
Town Program - Parcel Phase II
Staff and the development team at Pacific West Communities have completed preliminary design work on the second phase of the Parcel.

At this time, the project is envisioned to include 146 affordable units consisting of a mix of studio, 1 bedroom, 2 bedroom, and 3-bedroom rental units, plus 2 manager units (148 total units). The project is in the entitlement process with the intention of having it ready to resubmit for grant funding May 2023. The probable funding sources are well known, and an estimate of the Town’s contribution has been based on these opportunities. The project is split in to two phases, Phase 2a – 72 units and Phase 2b -76 units. The initial estimated Town participation for Phase II is $5,057,263 million consisting of $3,842,000 in cash and $1,215,263 in Development Impact Fee and Land loans and the funding was split between the two phases. However, these contributions were not adequate to make the grant applications submitted in 2022 competitive for State funding. Town is recommending additional contribution of $4.0M from existing Housing NOW! funding to be allocated to this project for submittal of phase b of the project. Total Town General Fund “cash” contributions to Phase II of the Parcel project will be committed to Phase 2b in the amount of $7,842,000.

Fiscal Year 2
3-24 Final Budget Page 37

Fiscal Year 23-24 Final Budget Page 38
Town Program - Creative Housing Initiative (Public / Private Partnership) This program is designed to set aside funding to partner with a private entity to develop affordable housing projects and has been used to address interim housing needs for Town employees. These projects often have price restrictions that do not make them an economically viable project for a private developer. The Town funds contribute to the affordability of the projects to help them “pencil” for the developer. In exchange, the housing stock is put into the affordable housing category, with various deed restrictions. The program can support long term rentals for local employees and may have income restrictions as well. The funding may also support for sale units with similar deed restrictions considered. The concept is to structure the rental housing with a lease(s) to local employers to support the financing of the project along with a Town grant. A regulatory agreement would be in place to cap maximum lease amounts and to address the potential future sale of the units. Employers may further subsidize rents to secure housing for their employees. To date, the Town has not been able to secure a private partner to move projects forward due to the economics of the projects. The Town has used a portion of the funds to acquire three-studio units and one two-bedroom unit. to assist the Town and other agency partners in transitioning employees to the region. The Town also owns a one-bedroom unit and two, two-bedroom units, which were purchased prior to the Housing NOW! Initiative.

Fiscal Year 23-24 Final Budget Page 39
Town Program – Housing NOW! – Unallocated Funds
When the Town allocates funding to the Housing NOW! initiative that is not designated for a specific program, the Town accumulates the funds in this section. The bulk of the expense in this section is the transfer of funds to defined programs or specific projects. The Town did place a transaction that involved several elements of the Housing NOW! initiative all in one transaction. The Town does anticipate moving $1,160,506 from this section to the Parcel Phase II to complete the $4.0M needed for grant application discussed above.

Below is a reconciliation of the activity in the fund including the anticipated transaction.

A few housing projects are actual construction projects conducted by the Town. In those cases, they are reported under the following CIP presentation under project identification of AF for affordable housing. These projects are the 60 Joaquin project and Parcel Phase II Infrastructure discussed below.

Fiscal Year 23-24 Final Budget Page 40
Fund 250 – Local Transportation Commission – LTC
This fund is used to account for revenues and work program as approved by the Local Transportation Commission. The Town anticipates receiving $99,250 in revenues and has appropriated the full amount to implement the approved LTC work program for FY23-24. The appropriation includes $40,000 for Node planning work that will be completed in Fund 100 – Office of Outdoor Recreation. This project will review the Town Nodes, access points to the Forest, to determine condition of the existing amenities (parking, restrooms, trash receptacles, signage, etc. and what is in need of repair or to be added at each location. The study will also look at access (road, trails, etc.) and effective interconnectivity of the network and linkages to Town amenities. This work does not include the Lakes Basin as the Forest Service is conducting a similar review of the area.

Capital Projects Fund (300)
The Town of Mammoth Lakes Public Works Department currently has several capital improvement projects underway. Funds to support those projects come from a variety of state and local sources. It has been described that the Town does not have a typical approach to funding our Capital Improvement Plan (CIP) and Major Maintenance Program (MMP) work. As an example, we have no annual General Fund source for CIP projects. The work is pursued based on fund ing availability as it changes every year. Over the past several years the Town has been able to use greater than anticipated revenues to fund several capital projects. Funds are generated through the Town’s financial management and budget practices. These revenues are the primary source of revenue for several recent projects and provide support for projects funded from restricted revenues. These efforts also funded a number of deferred maintenance projects. Changes in budget management have also resulted in planned larger fund balances in some of the Towns’ key funds.

This includes the Gas Tax Fund which funds road projects and the Airport Fund to provide grant match dollars and to fund non-grant eligible projects. These efforts leverage other funding sources from the State, grants, and other restricted revenues.

A stated goal of the Engineering Department is to prepare projects to the point of being “shovel ready” and should funding become available, we are prepared to proceed expeditiously. Three examples of this effort are the Project Study Reports (PSRs) being completed for new Multi Use Path segments on South Main Street and along Minaret. A third project includes a potential pedestrian bridge and new bus shelters at Canyon Blvd by the Village. The Town typically budgets approximately $580,000 each year to improve our roads and infrastructure. This is used for annual road maintenance and unspent fuds are carried forward to fund larger projects. Restricted revenues are also used to fund capital projects. This includes local tax measures R and U, Local Transportation Funds (pass through of state funds), SB1 gas tax revenues, state housing related grants and funding from benefit assessment districts to note a few. The summary provided below provides a brief note on the funding sources for each project. With few exceptions the General Fund noted revenues are the result of the Town’s financial management and budgeting program and reflects the success we have experienced over the past few years in generating transient occupancy tax and other revenues. Through this process the Town continues to provide core services, added a few new program areas, committed millions to housing programs as discussed above, and supported the capital improvement program presented here for consideration. Below is a summary of the planned projects for FY23-24.

Fiscal Year 2
3-24 Final Budget Page 41

Fiscal Year 2
3-24 Final Budget Page 42

Fiscal Year 23-24 Final Budget Page 43
60 Joaquin Rd – Four New Housing Units (AF3)
Town acquired the vacant 0.20-acre site at 60 Joaquin Road in the Sierra Valley Sites in summer 2021 for approximately $200,000. The Town Council authorized a contract with the selected Design-Build entity, MMI Consulting LLC, in April 2022 and the Town is looking forward to kicking off the project in Summer 2023. The project will provide four (4) for-sale units in two (2) duplex buildings that will be available to households earning up to 150% of the area median income (AMI). Per the schedule provided by the Design-Build entity, construction is scheduled to begin in Summer 2022 and be completed in early 2024. A rendering of the project as proposed is below. The final design is subject to the Town’s typical entitlement process.

Carryover Budget Allocation FY23-24: $2,700,000
Parcel Infrastructure Grant (AF4)
The Town and the Parcel Development Partner (Pacific West Communities) were awarded a $20.6 million Infill Infrastructure Grant (IIG) from the California Department of Housing and Community Development. The use of these funds will extend over several years as the Parcel is built out. The funding will be used for public and private infrastructure to support this affordable housing project. The build out is planned to include a minimum of 450 housing units. Phase I (81 units) is under construction and Phase II (148 units in two phases) is in the approval. The Capital Budget carries the grant funding over time and actual use of the funds will depend on construction schedules.

Total Carryover Budget Allocation FY23-24: $11,000,000

Fiscal Year 23-24 Final Budget Page 44
Aircraft Rescue & Fire Fighting (ARFF)/Snow Removal Equipment Building (AP2) Mammoth Yosemite Airport currently leases a hangar from the Fixed Based Operator to house its ARFF and snow removal equipment.

The hangar does not have adequate space to house all of the equipment and therefore much of the equipment is stored outside. The project will provide adequate storage for equipment and will enhance airport safety by providing adequate ARFF support rooms and increase ease of access and response times to any airport incident. This project includes a new 7-bay equipment building with apron for vehicles and an access road. NEPA and CEQA have both been completed for the proposed project. The Town had received an initial grant allocation of $8.4M to fund construction for the project. Subsequent review by FAA significantly reduced the eligibility of certain elements, effectively requiring the Town to fund 47% of the total construction for areas deemed unnecessary. Due to the last-minute adjustments, FAA agreed to support an application for grant funding to redesign the building to serve the needs as identified by FAA rather than Town identified needs for the Airport. Staff has adjusted the plans for FY23-24 to request these funds from FAA as a grant and complete the work on redesign. Anticipated cost of redesign $650,000 with FAA grant covering approximately 91% of that cost. Anticipated Town Funds needed. $58,500
Budget Allocation FY23-24: $650,000

Fiscal Year 23-24 Final Budget Page 45
Automated Weather Observation System (AWOS) Relocation (AP8) This project includes the costs to design and construct a new Automated Weather Observation System (AWOS) at Mammoth Yosemite Airport. The AWOS requires a specific clearance area around it and the proposed ARFF/Snow Removal Equipment Building will be within that clearance area, therefore it needs to be relocated. The existing AWOS is also outdated, and many parts can no longer be purchased and used in the relocation, therefore an upgrade for a new system was also included in the total project cost. FAA has provided grant funding $540,718 to complete this work and the construction should be completed in FY23-24.

Budget Allocation FY23-24: $540,718

Fiscal Year 23-24 Final Budget Page 46
Design for Reconstruction of General Aviation (GA) and Terminal Parking Lot (AP9) This is the cost for design of reconstruction of the airports’ parking lot which services both general aviation and the terminal. The parking lot is severely deteriorated and in need of reconstruction. The project design includes repaving and ADA, signage, lighting and drainage improvements. This design work will have a total cost of $104,000 with $94,649 funded by the FAA requiring $9,351 of Town funds.

Airport has set aside capital improvement funding to support this project.

Budget Allocation FY23-24: $104,000
Town Public Works Yard Fuel Island Upgrade/Replacement (GF6) The upgrade of the Town’s fueling system at the Public Works Yard (or Corporation Yard) will provide long-term fuel security for the Town and its partners. The project originally envisioned a new fuel island with above ground tanks. The island would be relocated to provide better circulation in the Town Yard. The construction estimates for this work were higher than the budget so a decision was made to rehabilitate the existing fuel island. Staff felt that a large investment in a new fuel island was not warranted as there is much change in the transportation world. Electric vehicles and buses are becoming commonplace. It’s very likely that our need for gas and diesel will diminish as electric vehicles are integrated into the regional fleets. It seemed appropriate to invest less money remediating our existing

Fiscal Year 23-24 Final Budget Page 47
fuel island to extend its useful life. Staff divided the project into two phases. In the first phase the tanks were emptied and cleaned. A contractor was engaged to x-ray the tanks and identify any weaknesses or leaks. Fortunately, no leaks were found but it was decided to line the tanks to ensure their longevity. This work was completed in 2022 for 107,000. The second phase will replace the existing concrete slab and fill and pump access points. These metal rings have failed after years of abuse and loading from snow removal and large vehicles allowing water to seep into the tanks and corrode the mechanical systems. The new concrete and rings will be stronger and sealed from the elements providing a longer life cycle.

Carryover Budget Allocation for FY23-24: $600,000
Communication System (GF8)
The Town of Mammoth Lakes is working with regional partners to upgrade the 30-year-old communications system. The Town has set aside funding to support the implementation of a new system. Currently $1,500,000 has been set aside for the project. Setting aside funding when available to the Town will mitigate the financial impact of upgrading the system. The current analysis supports integration of communication systems with the planned State system. The California Radio Interoperable System (CRIS) Program was established in 2019 as part of a strategic effort to leverage the more advanced radio technology available on the market today and to put a more robust and effective communication tool at the disposal of California’s first responder community. The key features of the CRIS will be a Project 25 compliant trunked radio system which interfaces to similar local systems throughout the state of California. When fully developed the

Fiscal Year 23-24 Final Budget Page 48
CRIS will provide radio coverage to over 90% of the State’s population and over 60% of the State’s geographic footprint. The final cost of the system implementation is not determined at this time; however it is expected to be less than our current available funding.

Carryover Budget Addition for FY23-24: $1,500,000
Mammoth Arts and Cultural Center (MACC) (GF9)
The establishment of the Mammoth Arts and Cultural Center (MACC) in the Town of Mammoth Lakes has been under consideration for several years. The concept plan includes a performing arts auditorium, use of Edison Hall (theatre), storage/workshop space, and other ancillary uses. The concept plans have gone through several iterations. Aligning the scope of the project with realistic funding availability has been challenging. The location for the MACC is on property (Approx. 8 acres) owned by the Mammoth Lakes Foundation (MLF). Over the past year Town staff have been engaged with the Mammoth Lakes Foundation to evaluate options to achieve a viable project and take advantage of new opportunities. This process has been under discussion in different forms for several years.

A concept design for a new performing arts auditorium integrated with the existing Edison Hall was prepared. The concept achieved a more realistic project that is being refined to ensure the facility will meet the existing and expansion needs of most current users and serve new opportunities. The execution of this refined vision was separated into two phases. The first phase includes an interior remodel of the existing footprint of Edison Theatre. The second phase would include the construction of the new 250 seat performing arts auditorium.

The first phase has been designed to support the expanded second phase but may function as a standalone facility if the larger new construction were not to proceed. The first phase of the project will be managed by the Foundation as a private project independent of public funding. The second phase of the project would be a public works project managed by the Town on behalf of the Mammoth Lakes Foundation. The Town has committed up to $300,000 annually for operation and maintenance funding from Measure U for the expanded facility (second phase). The Edison Hall Renovations will be fully funded from private donations.

Funding sources for the new Performing Arts Auditorium project include:

Measure U Capital funding reserves of $2.5 M. Funding is split between FY22-23 and FY23-24 ($1M and $1.5M) Measure U Additional Capital Funding FY23-24: $300,000 – Included in Fund 217 Operating Budget Non-Town capital funding includes:

Kern Community College District (local bond measure) funding of $7,500,000 Private donor funding commitments in excess of $2,000,000 supporting arts and culture The project may require additional funding with estimated costs to be refined as part of the final concept design work.

Fiscal Year 23-24 Final Budget Page 49
Edison Hall Site Improvements (GF11)
Mammoth Lakes Foundation (MLF) is proceeding with needed renovations to Edison Hall to create support space for the new auditorium and ongoing small performance space. The capital project is being funded fully by MLF. The Town and MLF entered into a lease agreement allowing the Town to provide operational support to re-open the Eddison Theatre following the COVID closure. Staff requested $100,000 to support access updates to parking for ADA, minor parking lot maintenance and design work for future storage/workshop to support the final overall projec.

Carryover Budget for FY23-24: $100,000
Foundation Childcare Facility (GF12)
Several factors have come together creating an opportunity to provide expanded childcare services. The need for expanded childcare and early child education services has been expressed by individuals, businesses, and local service agencies. The 2022 Mono County Child Care Council Needs Assessment identified a need of more than 700 spaces in the County, with more than half of the need in Mammoth Lakes. The Town has partnered with the Mammoth Lakes Foundation (MLF), Mammoth Unified School District (MUSD), and IMACA to expand childcare services. With the planned relocation of the IMACA preschool for the MUSD property to the Parcel and Mono County Office of Education (MCOE) taking on operations the community will see expanded childcare services. The Town has taken on the obligation to remove the existing IMACA facility at the High School, with a net estimated cost of $32,000. The Town will look to repurpose the existing modular building. The Town and MLF have identified a site on MLF property for an expanded childcare center. Town and MUSD staff have reached an agreement allowing the Town to repurpose 6 of the portable classrooms that are to be disposed of by MUSD

Fiscal Year 23-24 Final Budget Page 50
as part of the High School Remodel. The Town is looking to use 6 buildings to create a childcare and early child education facility on the MLF property. Initial design work is underway. The plan is to provide space for infants and toddlers in a space designed with 75+/- spaces.

The funding set aside will be used to cover design, permits, building relocation, foundation construction, inside improvements and limited outside improvements. Funding was committed by the Town for this project. Ongoing work with MLF and other partners will continue as the project moves forward.

Carryover Budget for FY23-24: $1,950,000
Civic Center – Town Hall (GF14a, GF14b)
Staff last year reported that the costs of leasing the current town offices had increased significantly. The leased building continues to show its age. The winter of 22/23 demonstrated the need for more emergency operation facilities and support areas. The Town engaged HMC architects in 2022 to begin evaluating a new Town Hall. The Town owns the land on the NE corner of Tavern and Sierra Park.

This property was acquired for the purpose of building a civic center including a Town Hall and other municipal functions. A courthouse, police station, and County administrative building have already been completed. The Town allocated funding for the initial programming and design work needed to understand the costs of the facility. Staff anticipates completing this planning design work in early fall, 2023.

This will provide the Town Council with a cost estimate to construct a new facility and the financial plan. The funding will require the use of debt. A grant application was prepared to support a portion of the new facility through creating a “community resilience center”.

This $12.6M grant will support a large part of the public facing building amenities and added support service space. This includes meeting rooms, Council Chambers, lobby area, restrooms, kitchen space, storage, small sleeping quarters, etc. The design allows the facility to be used in emergencies, to provide a warming/cooling center, use during a power outage, and provides space for economic development related services and community outreach efforts.

Carryover Budget allocation for FY23-24: $1,900,000 and pending grant allocation of $12,600,000.

Parcel Childcare and Park at the Parcel (GF16(a) and PR12) Phase I of the Parcel includes approximately 2700 square feet of space for childcare and 0.8 acres of space for a public park. The park is split between dedicated childcare space and community park area. The childcare space is being designed to include the pre-school services which will be relocated from the current High School site. The childcare space is planned to be in use year-round. The space will accommodate up to 34 children. The funding for the outdoor area and tenant improvements includes a Town contribution of $250,000 and the use of childcare DIF revenue of $160,000 for total funding of $410,000. The final cost of improvements has not been determined, with additional funding necessary. The community park has initial funding of $289,219 from a CARES Act CDBG grant to purchase playground and other equipment. The project qualified for Healthy Play Initiative Matching Funds for 50% of the playground costs or $35,000. The Town is utilizing Parks & Recreation DIF funds of $203,070 to apply to the project. The Town also contributed $400,000 for park infrastructure and $200,000 for Restrooms bringing total funding for that portion to $1,127,289.

Carryover Budget Allocation for FY23-24 (GF16a): $250,000

Fiscal Year 23-24 Final Budget Page 51
Carryover Budget Allocation for FY23-24 (GF16): $160,000 Carryover Budget Allocation for FY23-24 (PR12): $1,127,289 Community Recreation Center (CRC) & Mobility Hub (PR1, PR1a, PR2) Located at Mammoth Creek Park the proposed Community Recreation Center or CRC will be a fabric tensile structure enclosing an Olympic size ice rink that will operate from November to April, and in the summer, durable sport tiles are envisioned to cover the rink area creating a 20,000 sq. foot Mammoth RecZone. Combined with community driven and professionally branded programming, the year-round community recreation center will be the recreation destination that the entire community and our many visitors to Mammoth Lakes will enjoy. The project will include an expanded parking area with 118 spaces. Mobility elements such as a transit pull-out and shelter, clean air and electric vehicle parking, and bike parking will be included in the new lot. On February 17, 2021, the Town Council awarded the construction contract to Hamel Contractors Inc. At the same meeting the Council authorized staff to purchase the Sprung Structure, Chiller, and other appearances. Finally budget adjustments were authorized to complete the associated parking lot and mobility elements.

Carryover Budget Allocation for the CRC FY23-24:
 CRC Budget: $15,659,421
 Mobility Hub Budget Allocation: $1,580,000

Fiscal Year 23-24 Final Budget Page 52
 Interior Improvements Allocation: $700,000
New Budget Allocation for the CRC FY23-24:
 Interior Improvements Allocation: $350,000 (Measure R) Parks Maintenance and Improvements (PR3)
From June 2017 to July 2022, over $1.1 Million has been invested in our parks and recreation infrastructure. For the past several years, Town Council has allocated funds each year to address deferred maintenance projects throughout our parks and recreation system. The FY2021-22 funding was used to rehabilitate ballfields at Whitmore Park. This work is substantially complete and will be finalized in early summer 2023. With the construction of the new Community Recreation Center (CRC) facility at Mammoth Creek Park, a new agreement with Mammoth Unified School District (MUSD) was executed to repurpose the old Ice Rink into a new 6 court pickleball complex. This work will be completed in summer 2023. The existing tennis courts at the Community Center have been patched and resurfaced many times in the last decade, however, courts 5/6 deteriorated to the extent that they were no longer playable. In consultation with the public and extensive evaluation by staff, the Parks and Recreation Commission recommended the installation of a modular

Fiscal Year 23-24 Final Budget Page 53
overlay surface on community tennis courts 5/6. On March 1, 2023, Town Council approved an Agreement with AllSport America, Inc. for $175,000 to perform this work scheduled to be completed this summer. Pending funding and final cost some minor repair work at Shady Rest Park will be completed on the basketball court.

Carryover Budget Whitmore Ballfield and Fencing: $400,000 Carryover Budget Pickleball Complex: $100,000
Carryover Budget Tennis Courts 5/6 – Sport Court: $175,000 Total Carryover Budget for Parks Deferred Maintenance FY22-23: $675,000 Dog Park & Multi-use Parking and Amenities (PR7 & PR7a) The Town has identified a location for a temporary Dog Park. The Town, in partnering with the Mammoth Lakes Foundation identified a suitable location at the intersection of College Parkway and Wagon Wheel Rd. This will be the first Town developed location designed for off-leash dog play area. Our local parks and sports fields have been used for this purpose resulting in several gallons of dog waste being removed from these facilities each year. Having a dedicated space for this purpose meets community need for a place allowing dogs to run/play off leash, socialize and increases the norm for users of the dog park to pick up after their pets. The Town has received a $50,000 TMobile grant and previously allocated an additional $150,000 for a dog park. The land adjacent to the dog park was identified to host expanded parking of 40+/- spaces, restrooms and other amenities. This infrastructure will support other uses such as the Theatre, MUPs, future amphitheater space and long-term housing. The parking area may include EV charging stations.

Carryover Budget allocation for Dog Park FY23-24: $200,000

Fiscal Year 23-24 Final Budget Page 54
Carryover Budget for expanded parking, restrooms and amenities FY22-23: $750,000 Total Budget for FY23-24: $950,000
Old Mammoth Road Landscaping (SS1)
This project includes rehabilitation of existing irrigation and installation of new drip irrigation where necessary, installation of pavers and concrete in existing dirt strips to reduce overall planting area, installation of drought-resistant plantings at select locations (primarily at intersections), and placement of serval annual planter boxes along the length of the road. These planter boxes will be removed and stored for the winter. Estimated total project cost is $1,130,000, to be split between phases. Total current available funding is $630,000. Phase 1 involves all irrigation work and select planting areas and a portion of the planter boxes, with an estimated cost of $500,000. Funding is from the Old Mammoth Road Benefit Assessment District. Additional funding will be necessary to complete Phase 2. The project was bid in 2022 and no bids were received. The lack of bids permits the town to negotiate directly with a contractor to complete the work. Staff has engaged a local contractor and is currently working to develop a plan to complete the first phase work in 2023.

Budget allocation for Old Mammoth Road Landscaping Budget FY23-24: $500,000 West Side
East Side
Main Street Landscaping (SS2)
This project includes rehabilitation of existing irrigation and installation of new drip irrigation where necessary, and installation of seed mix and drought-resistant plantings along both sides of Main Street from Mountain Blvd to just past Old Mammoth Road. Estimated

Fiscal Year 23-24 Final Budget Page 55
project cost for construction is $250,000. The project was bid in 2022 and no bids were received. The lack of bids permits the town to negotiate directly with a contractor to complete the work. Staff has engaged a local contractor and is currently working to develop a plan to complete the work in 2023.

Funding allocation FY23-24: $250,000
North Side
South Side
Trail and Municipal Signage (SS3)
The updating, repair and installation of new signage is an ongoing program of work. The Capital Budget allocates $25,000 for the program. This level of work is not generally a defined capital project, but the program provides ongoing dedicated maintenance funding as a priority. The program is coordinated between the Office of Outdoor Recreation and Public Works. While noted in the CIP the funding is allocated in the Office of Outdoor Recreation.

Budget Allocation Trail & Municipal Signage FY23-24: $25,000 Sign Replacement (SS5) *Winter Disaster Repairs*
The difficult winter of 22/23 caused significant damage to Town infrastructure. The Town has been working to identify the damage as the snow melts revealing the true impact. The Town is working with the County in declared emergency response, including

Fiscal Year 23-24 Final Budget Page 56
funding to support repair and mitigation moving forward. Many road and wayfinding signs were damaged across the community.

Staff anticipates a project to address the damage and has requested $200,000 for this effort. Staff will seek reimbursement from CalOES and FEMA where appropriate.

Budget Request – Signage replacement FY23-24: $200,000.

Chaparral Road Extension (ST13)
This project will extend Chaparral Road into the Parcel connecting it with the Parcel Phase 1 street network to allow for flow of traffic, transit, and pedestrians. The project includes underground utilities, sidewalks, MUPs, transit stops and related infrastructure for a complete street. The projected cost is $1,600,000. The cost estimate will be refined with final design. The project is planned to go to bid in 4th quarter FY21-22, with construction starting FY22-23. Funding for the project is from the Mono County allotment of SB1 Funds.

Budget Allocation of SB1 Funds provided to the Town for FY23-24: $1,600,000 Emergency Road Project (ST14) - *Winter Disaster Repairs* The difficult winter of 22/23 caused significant damage to Town infrastructure. The Town roads have been most impacted by water intrusion and freeze / heave process that causes cracking and pothole development. Staff requested emergency funding in May 2023 and has contracted with a local asphalt contract to address the most critical impacts as quickly as possible. This work will bridge

Fiscal Year 23-24 Final Budget Page 57
the gap between our current state and larger road projects in the coming years. Staff expects the work to be completed early in FY23-24.

Budget Request – Emergency Road Repairs - FY23-24: $500,000 (Final project costs may exceed $500,000).

Laurel Mountain Infrastructure (Street Rehab, Sidewalks, Storm Drain, Streetlights) (SW1) Project is located on Laurel Mountain Rd in the Town of Mammoth Lakes. The project limits are Main Street (SR203) and Sierra Nevada Road, with the southerly 575 feet to be constructed by a private developer. Improvements include sidewalk on the east side of the road, streetlights, curb and gutter, bike lanes, storm drain, sewer extension, pedestrian flashing beacon, and pavement reconstruction. This project will serve the new Parcel development and the existing residents. The project will be designed to work with and complement the new development at the Parcel, recently constructed Main Street sidewalks, the new transit shelter across from Laurel Mountain Rd on Main Street, and the Highway Safety Improvement Program (HSIP) crosswalk upgrades. The project has a mix of funding sources, and estimated cost for the Town’s portion of the project is $3,232,141 including a 10% contingency. This will be a multi-year and phased project that was awarded in 2022. Construction will begin June of 2023.

Budget allocation Laurel Mountain Infrastructure FY23-24: $3,232,141 SR203 (Main Street) Pedestrian Beacons - HSIP Grant (TT8) The Town of Mammoth Lakes submitted and was awarded a $191,400 Highway Safety Improvement Grant (HSIP) to upgrade crosswalks along SR203. The grant provides funding to upgrade two pedestrian activated crosswalk beacons (Laurel Mountain and Post Office) with RRFD signalization. A third new RRFD beacon will be installed at Mountain Blvd. The project is located within the Town of Mammoth Lakes along Main Street (SR203). Design work began in FY21-22. The project was put out to bid in May 2023.with construction scheduled for summer 2023. This work will be coordinated with other design and construction efforts in the area. An additional $50,000 was added to the budget. Funding will come from SB1 which was approved by resolution by the Town Council.

Carryover Budget for SR203 Crosswalk Upgrades for FY23-24: $191,400

Fiscal Year 23-24 Final Budget Page 58
LO CATIO NS O F X-WALK IMPRO VEMENTS O N 203
Additional Parking Lot in the Parcel (TT9)
This project will add approximately 50 parking spaces within the Parcel to assist with parking management plans. The added spaces are designed to meet specific needs of residents of the Parcel and is not intended as a public lot. As parking management plans are implemented throughout the Parcel the site may be converted in the future to housing units. The rough estimate for this project is $150,000. Funding is recommended from the Gas Tax/Road Fund reserves. The final location and design will be completed along with Phase II planning of the Parcel project. The work is currently planned to start in FY23-24.

Carryover budget FY23-24: $150,000

Fiscal Year 23-24 Final Budget Page 59
Development Impact Fees Fund (830 - 841)
The fees are restricted to capital projects and as fees come in and an appropriate project is moving forward, the budget will be amended based on actual funds received and passed through upon request from the proper agencies. The Town retains 4% of all funds received for administrative purposes. The fees for FY23-24 have increased by approximately 9.3% based on the increases in the California Construction Cost Increases (CCCI) realized in the last year. In addition to these rate increases, the Planning and Building permits are anticipated to be much higher than normal, similar to rates realized in FY22-23. Currently 10 of the funds have anticipated revenues and expenditures see chart below:

Fiscal Year 23-24 Final Budget Page 60
Budget Assessment Districts Fund (850 - 861)
There are a number of assessment districts within the Town. The District provides and ensures the continued maintenance, servicing, administration, and operation of various improvements and associated appurtenances located within the public right-of-way. The improvements include the installation, upgrade, construction, or reconstruction of irrigation and landscaping, street lighting, streets, sidewalks and driveways, curb and gutter, drainage facilities, and snowmelt tubing systems.

The Town contracts with NBS to perform annual Engineer’s reports on each of the assessment districts. These reports outline current fund balance against anticipated maintenance and capital improvement projects. If a variance exists between available funds and anticipated needs, a district assessment is recommended.

Fiscal Year 2
3-24 Final Budget Page 61

Fiscal Year 2
3-24 Final Budget Page 62

Fiscal Year 23-24 Final Budget Page 63
Fractional Mello Roos Fund (858)
The district was created to provide enhanced levels of service for designated Town Services.

FY04-05 services are used as a baseline for service, meaning these funds cannot be used for services below the baseline. Due to the reduction of service areas following the MLLA legal settlement, these funds are not available for use in most service areas. The one exception has been recreation where new amenities have been constructed providing levels of service beyond the baseline and therefore an opportunity to use the funds. The tax revenue is received from fractional ownership projects and was put in place to offset the loss of TOT revenue from such projects. This Fund has $818,000 in anticipated revenues for FY23-24 generated by charges for estimated tax revenue ($200,000), facility fees ($355,750), LA Kings sponsorship ($75,000) transfer-in ($187,000) and interest ($250). The Transfer-In is an allocation from Measure R and General Fund to support CRC operations. The opening of the CRC, anticipated in the winter of FY22-23 has increased both revenue and expenditure expectations for this fund. The transfer in from Measure R was increased this year by $37,000 to $112,000. This was achieved by removing Measure R support for both Whitmore and Trails End Park maintenance. These expenses have been absorbed by the General Fund. The General Fund has also contributed $75,000 to the operating expenses for FY23-24.

Fund 910 – Garage Services
The Vehicle Service Fund, also referred to as the Garage, is used to track cost of maintenance for our vehicle fleet. The garage staff is comprised of four mechanics, two mechanic trainees, and one fleet superintendent. The staff maintains all vehicles in the Town’s fleet, including most repairs, fuel, and periodic maintenance. When work is performed on a vehicle, the department where that vehicle is assigned will be charged the cost of repair including staff time. This type of an account is known as internal service fund where expenses are covered by work performed for other departments. The list of estimated charges, within the FY23-24 budget are listed below:

Fiscal Year 23-24 Final Budget Page 64
In addition to internal service, this department services outside entities that use our repair and fuel services. These outside agencies include Eastern Sierra Transit Authority, Schools, Fire, and some county vehicles. The fund has projected revenues of $1,187,952 and expenditure of $1,498,653 for FY23-24. These expenditures include a transfer out to Gas Tax of $60,000 to cover 50% of maintenance for the garage facility. The proposed budget has a deficit of $310,701 for the year and staff is recommending we review actual performance at each quarter for possible adjustment.

This fund previously contained the vehicle replacement program and some funding for that program was used to meet operating budget shortfalls between revenue and the expense to deliver services. If billing proves insufficient to cover expenses, additional funds will be transferred from General Fund to cover the shortfall and a thorough review of staff and billing practices be reviewed.

Fund 915 – Vehicle Replacement
The vehicle replacement fund was new for FY21-22, separating vehicle replacement from garage services as noted above. This change was made to separate two diverse but equally important motor pool functions and provide clarity on the cost of operations for the cost of vehicle replacement. The vehicle replacement portion supports the purchase of a replacement vehicle once the existing piece of equipment is all used up. This is accomplished using a calculation to estimate required annual set aside to cover future replacement costs based on expected lifespan, original vehicle costs and annual CPI increases. The vehicle is assigned to a division which is charged to specific funds and departments who use the vehicle.

The vehicle replacement fund contains both cash and debt as it was used as part of the stabilization of the Town’s finances after the MLLA settlement agreement. The General Fund makes an annual payment of $340,000 to pay back the internal loan which should be paid off in the next couple of years as the repayment process has been accelerated. The difference between accrued fund balance and available cash is the unpaid loan. Below is a list of charges for the FY23-24 budget by operating department:

Fiscal Year 23
-24 Final Budget Page 65

Fiscal Year 2
3-24 Final Budget Page 66

Fiscal Year 23-24 Final Budget Page 67
Debt Service / Future Capital Fund (990)
The Town has a variety of debt including the bond for the police station, and the bond payment for the MLLA settlement, and inter-fund loan between the General Fund and the Vehicle Replacement Fund.

The Town has been accelerating the repayment of the internal loan and expects to have this debt paid off no later than FY24-25 with a current outstanding balance of $931,207. The chart below reflects the debt payments made to external entities. The 2004 Bluff’s development funding, paid for by assessments on property tax in the Bluffs was fully paid in FY21-22 and is no longer a part of our debt schedule. This adjustment is noted in fund 990 for debt payments as well as Fund 852 where the assessment revenue and expenditures are noted. A summary of the Town’s operating debt service is as follows:

Fiscal Year 23
-24 Final Budget Page 68

Fiscal Year 23-24 Final Budget Page 69
This fund also includes future capital components for technology improvement or minor facility improvements that are undesignated but available for any capital project. Staff recommends continuing the practice of transferring the full $2M payment for MLLA settlement and allowing funds to accumulate for future capital projects. The difference between the $2M allocation and actual debt payment will provide $128,887 in funding for a future capital project.

CONCLUSION
This concludes our annual budget process for FY23-24. In total, the Town’s budget is comprised of $77,733,098 in total resources (Revenue and Transfer In) and $109,795,113 in total appropriations leaving a negative change in fund balance of $32,062,015 across 37 Funds. Staff is committed to working within the Towns’ financial limits and the policy direction provided by Town Council as we provide services to our community. Attached to the staff report is a line-item detail of the proposed budget. Staff has put considerable effort in delivering a thorough and thoughtful budget through a collaborative process including Town leadership as well as Council direction. Once a final budget is adopted, staff will begin work on a budget book to aid in public understanding of our budget details along with department goals and objectives for FY23-24.

The Town Staff and Council has implemented a conservative financial management approach to the Town’s budget. The approach manages the level of growth of the annual operating budget and allows for decisions throughout the year on directing unallocated revenues to specific Council priorities, responding to emergencies, matching funds for grants, fully funding reserves and related items without impacting current operations. This approach has served the Town well over the past several years. The attached memorandum from the Town Manager provides a high-level overview of the types of projects and programs the Town Council has funded through investing unallocated revenues. The Town has invested over $50 million across the community since FY17-18 resulting from this conservative budgetary process and financial management approach, which is itself one of Council’s priorities.

RESOLUTION NO. 23-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-24
WHEREAS, The Town Manager submitted to the Town Council a proposed Annual Budget for the Town of Mammoth Lakes for Fiscal Year 2023-24; and WHEREAS, public notice has been published and a public hearing was held on the proposed Annual Budget on June 21, 2023 at the Town Council Chamber at which time interested persons desiring to be heard were given such opportunity; and WHEREAS, after the conclusion of the public hearing, the Town Council further considered the proposed Annual Budget and directed revisions as warranted.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, as follows:

1. That the foregoing statements are true and correct.

2. The document entitled “Town of Mammoth Lakes Proposed Fiscal Year 2023-24 Operating Budget,” which is incorporated herein by reference only, is hereby adopted with the following revisions, modifications, and policy limitations as the Annual Budget for Fiscal Year 2023-24 for the Town of Mammoth Lakes, CA, effective July 1, 2023:
a) All revisions and changes which are necessary and accordance with the Town Council’s direction during consideration and review are incorporated as part of the adoption of said budget.
b) Any adjustment of estimated year-end reserves (Fund Balance) to actual. c) Incorporation of encumbered funds by contracts, purchase orders, grants, funds held in trust, authorized projects, programs, or capital projects. d) Any corrections of mathematical or typographical errors. e) Any adjustments authorized pursuant to Town Council action or resolution that changes or set salaries, benefits, or terms and conditions of employment for any position, employee, or unit of employees. f) Any adjustments to revenue estimates as a result of adopted changes to the Town’s fee schedule.
g) Any adjustments to revenues and expenditures due to the receipt of specific dedicated funds.

3. Grant funds are continuously appropriated for the purpose approved during the term of the grant agreement and pursuant to the budget established in each grant application and contract as approved by the Town.

4. Funds held in trust are continuously appropriated for the purposes for which such funds have been placed in trust and are restricted to those purposes.

5. Capital Project revenues and expenditures for governmental and enterprise appropriations may be distributed between individual project accounts within

the Capital Project Fund as recommended by the Public Works Director and approved by the Town Manager to properly manage and account for the project’s financial activity. Capital Project funds appropriated by the Town Council are continuously appropriated until the completion of the project.

6. The Town Manager and Finance Director are authorized to administer said adopted budget in accordance with the provisions of the Town’s Municipal Code, Town Council actions, and administrative policies and regulations.

7. Appropriations to departments as authorized by the Annual Budget are subject to receipt of adequate revenues or appropriated reserves. Such appropriations may be limited to available revenues. The Town Manager is authorized to transfer funds within the budget to ensure expenditures of the Town are properly accounted for and expenses properly funded.

8. The staffing allocations as provided for in the budget are authorized, with current and future vacant positions to be filled by direction of the Town Manager, including the under-filling of any position. The Town Manager is authorized to manage the staffing allocations within the approved budget.

9. The budget may be amended from time to time by action of the Town Council.

APPROVED AND ADOPTED THIS 21st day of June 2023.

_________________________
John Wentworth, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

BUDGET 2023‐24 Fund 100 ‐ General Fund

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
27,903,841 28,411,983 40,240,112 38,688,922 27,630,890 31,780,890 $ 30,571,165 28,763,430 25,967,453 41,693,074 33,974,879 26,989,868 35,574,865 $ 30,553,800 (859,589) 2,444,530 (1,452,961) 4,714,043 641,022 (3,793,975) $ 17,365

REVENUE
100‐000‐30202 Property Tax Secured 2,626,612 2,717,955 2,903,751 3,235,548 3,210,000 3,210,000 $ 3,220,000 100‐000‐30204 Property Tax Unsecured 198,595 204,235 186,705 210,669 190,000 190,000 $ 225,000 100‐000‐30210 Prior Secured & Escapes 23,663 54,293 24,003 24,773 30,000 30,000 $ 20,000 100‐000‐30230 Documentary Transfer Tax 166,728 481,581 325,221 150,322 175,000 175,000 $ 100,000 100‐000‐30234 Current Supplemental Tax 31,242 50,505 110,799 99,957 50,000 50,000 $ 50,000 100‐000‐30250 Homeowners Exemption 13,582 6,405 77,916 91,993 50,000 50,000 $ 50,000 100‐000‐30260 Property Tax‐In Lieu VLF 915,028 961,856 1,016,079 559,733 875,000 875,000 $ 950,000 100‐000‐30270 ERAF Excess 77,928 90,975                        ‐ 91,883 70,000 70,000 $ 90,000 100‐000‐30402 Sales Tax 2,372,657 2,513,299 3,358,773 2,446,162 2,700,000 2,700,000 $ 3,000,000 100‐000‐30604 TOT: Current Year 15,911,859 16,599,247 26,643,209 26,812,009 16,000,000 20,000,000 $ 18,000,000 100‐000‐30640 TOT: Certificates 9,695 10,225 11,569 8,219 7,000 7,000 $ 7,000 100‐000‐30644 TOT: Penalties & Interest 211,360 92,051 167,888 192,240 100,000 100,000 $ 100,000 100‐000‐30660 TOT: Revenue Violations 94,039 148,977 201,286 184,451 100,000 100,000 $ 100,000 100‐000‐30661 TOT: Rev Viol Pen & Interest 55,847 75,715 89,777 82,918 50,000 50,000 $ 50,000 100‐000‐30670 TOT: Zoning Violations 9,772 14,282 2,259 10,624 15,000 15,000 $ 15,000 100‐000‐30671 TOT: Zoning Viol Pen & Interes 6,373 4,111 11,638 3,833 15,000 15,000 $ 15,000 100‐000‐30802 Business Tax 330,604 302,644 336,005 385,503 310,000 310,000 $ 360,000 100‐000‐30803 Cannabis Tax 160,539 161,553 158,723 107,562 130,000 130,000 $ 130,000 100‐000‐30810 Bus Tax Penalties & Interest 13,161 13,639 37,411 20,491 14,000 14,000 $ 14,000 100‐000‐30830 Business Lic Application Fee 16,770 20,614 20,476 14,513 12,000 12,000 $ 12,000 100‐000‐30835 Cannabis Business Registration 4,000 8,000 6,000 (7,387) 18,000 18,000 $ 18,000 100‐000‐30840 Business Lic Renewal Fee 22,992 21,412 24,233 33,568 20,000 20,000 $ 28,000 100‐000‐31204 Franchise Fee: Solid Waste 231,858 333,463 259,151 194,851 315,000 315,000 $ 315,000 100‐000‐31206 Franchise Fee: Electricity 242,613 230,301 262,258 325,729 230,000 230,000 $ 230,000 100‐000‐31208 Franchise Fee: Gas 116,467 109,515 157,456 181,410 125,000 125,000 $ 125,000 100‐000‐31210 Franchise Fee: Cable 260,098 185,658 239,177 172,534 230,000 230,000 $ 230,000 100‐000‐31410 Encroachment Permits 3,375 3,250 7,730 9,875 4,000 4,000 $ 4,000 100‐000‐31414 Grading Permits 5,650 11,825 16,425 6,575 10,000 10,000 $ 10,000 NET TOML REV ‐ EXP

TOML BUDGET WORKSHEET

TOTAL TOML REVENUE

TOTAL TOML EXPENDITURES

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
100‐000‐31420 Building Permits 623,387 934,970 1,219,892 820,441 760,000 760,000 $ 800,000 100‐000‐31440 Animal Licenses 3,540 2,797 1,723 2,321 2,000 2,000 $ 2,000 100‐000‐31444 Animal Licenses Penalties 255                                ‐ 70                                   ‐ 200 200 $ 200 100‐000‐31450 Concealed Weapon Permit 3,149 4,395 2,385 2,697 1,500 1,500 $ 1,500 100‐000‐31464 Taxicab Driver Permit 128 64                              ‐ 128 300 300 $ 300 100‐000‐31470 Special Events Permit 3,762 418 6,479 5,070 7,600 7,600 $ 6,000 100‐000‐31602 Charges for Services 241,248 176,743 180,545 20,294 198,990 198,990 $ 188,365 100‐000‐31604 Sale of Documents 503 1,240 (8,806) (9,066) 500 500 $ 500 100‐000‐31606 Credit Card Service Fee 13,249 13,544 24,308 21,910 16,000 16,000 $ 16,000 100‐000‐31610 Facility Rental 185,047 153,095 191,333 204,567 165,000 165,000 $ 200,000 100‐000‐31620 Plan Review‐New Bus & Home Occ 2,625 2,344 2,225 1,724 2,500 2,500 $ 2,500 100‐000‐31624 Planning & Zoning Applications 47,479 80,803 371,971 349,132 120,000 120,000 $ 350,000 100‐000‐31626 Master Plan Fees 34,142 21,047 36,944 48,528 25,000 25,000 $ 25,000 100‐000‐31630 Engineering Fees 9,325 17,755 34,010 27,606 20,000 20,000 $ 20,000 100‐000‐31640 Forest Service Contract 6,230 6,230                          ‐ 8,835 9,000 9,000 $ 9,000 100‐000‐31652 Transit Fee 116,154 119,889 123,638 130,062 125,000 125,000 $ 135,000 100‐000‐31664 Recreation Program Fees 33,089 26,112 119,594 62,900 160,000 160,000 $ 160,000 100‐000‐31670 Whitmore Master 12,812 10,064 27,916 19,491 18,000 18,000 $ 20,000 100‐000‐31672 Whitmore Pool Reimb 91,573                        ‐ 101,048 126,653 100,000 100,000 $ 195,000 100‐000‐31690 Archival Storage Fee 436 11,250                        ‐ 16,277 7,500 7,500 $ 10,000 100‐000‐31692 Fingerprint Service 18,711 20,689 23,241 20,972 20,000 20,000 $ 20,000 100‐000‐32810 Municipal Court Fines 8,211 14,436 14,422 11,839 8,000 8,000 $ 8,000 100‐000‐32820 Parking Citations 28,406 19,345 28,150 28,634 25,000 25,000 $ 50,000 100‐000‐32830 Vehicle Impound Fees 2,400 1,365 1,050 2,100 4,000 4,000 $ 4,000 100‐000‐32860 Civil Penalties:Municipal Code 9,400 110,690 168,492 78,326 50,000 50,000 $ 50,000 100‐000‐34230 COPS ‐ FED                                   ‐ ‐                                   ‐                                   ‐ 25,000 25,000 $ 25,000 100‐000‐35220 COPS‐OPTION Public Safety 175,057 156,699 145,370 116,614 100,000 100,000 $ 100,000 100‐000‐35221 Officer Training Reimb 3,661 15,070 5,143 5,000 5,000 $ 5,000 100‐000‐35403 Vehicle License Fee in Excess 6,517 6,039 9,512 7,549 6,000 6,000 $ 6,000 100‐000‐36005 Tobacco Grant 192,110                      ‐                        ‐ 27,374 103,800 103,800 $ 103,800 100‐000‐37002 Interest on Investments 247,879 92,726 79,335 436,984 65,000 215,000 $ 100,000 100‐000‐37004 Interest from County 105,690 57,664 50,282 102,762 20,000 20,000 $ 20,000 100‐000‐37100 Refunds and Rebates 96,169 20,979 172,745 52,587 30,000 30,000 $ 30,000 100‐000‐39999 Interfund Transfers In 1,326,724 623,000 160,027 375,000 375,000 375,000 $ 440,000 TOTAL REVENUE 27,903,841 28,411,983 40,240,112 38,688,922 27,630,890 31,780,890 $ 30,571,165

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
DEPT 410 TOWN COUNCIL

EXPENSES
100‐410‐40000 Regular Salaries                                   ‐ ‐                                   ‐                                   ‐                                   ‐                                   ‐ 100‐410‐40111 Temporary Wages 44,740 49,203 39,531 53,538 44,739 44,739 $ 62,635 100‐410‐41002 Health Ins Premiums 63,730 73,835 95,480 132,751 112,827 112,827 $ 171,824 100‐410‐41028 PARS (Part Time Retirement) 882 1,073 676 1,055 882 882 $ 1,235 100‐410‐43150 Training, Ed, Conf & Mtgs 8,240 350 1,370 5,942 25,000 25,000 $ 20,000 TOTAL EXPENSES 118,017 124,737 138,125 193,286 183,449 183,449 $ 255,694 DEPT 412 LEGAL SERVICES

EXPENSES
100‐412‐43031 Contractual Services 106,568 184,795 276,926 170,800 190,000 190,000 $ 225,000 TOTAL EXPENSES 106,568 184,795 277,591 179,426 190,000 190,000 $ 225,000 DEPT 413 TOWN MANAGER

EXPENSES
100‐413‐40000 Regular Salaries 248,889 267,954 306,520 315,031 328,949 328,949 361,696 100‐413‐40130 Comprehensive Leave (22,552) (4,670)                              ‐ 224 18,999 18,999 21,252 100‐413‐41002 Health Ins Premiums 56,634 59,356 65,027 64,487 69,359 69,359 77,151 100‐413‐41012 Workers Comp Insurance 14,797 20,841 15,313 22,396 22,396 22,396 24,316 100‐413‐41020 PERS (Retirement) 98,752 124,763 124,798 127,122 129,682 129,682 140,661 100‐413‐42030 Special Operational 3,996 773 10,667 7,974 15,000 15,000 $ 15,000 100‐413‐43031 Contractual Services 143,530 34,868                        ‐ 31,800 17,500 17,500 $ 26,000 100‐413‐43130 Advertising & Legal Notices 3,927 2,397 14,266 12,907 4,500 4,500 $ 7,500 100‐413‐43150 Training, Ed, Conf & Mtgs 7,158 50 3,884 6,453 10,000 10,000 $ 10,000 100‐413‐44520 Emergency Preparedness 357                              ‐                                   ‐                                   ‐ 7,500 7,500 $ 15,000 TOTAL EXPENSES 563,323 509,131 573,130 563,698 636,886 636,886 $ 698,575

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
DEPT 414 TOWN CLERK

EXPENSES
100‐414‐40000 Regular Salaries 154,823 161,269 165,198 162,907 168,153 168,153 $ 188,182 100‐414‐40113 Overtime Wages $ 5,000
100‐414‐40130 Comprehensive Leave 1,090 1,455                         ‐ (2,432) 3,311 3,311 $ 4,536 100‐414‐41002 Health Ins Premiums 57,503 59,310 65,073 66,334 70,720 70,720 $ 78,738 100‐414‐41012 Workers Comp Insurance 8,526 10,970 7,490 11,093 11,093 11,093 $ 12,355 100‐414‐41020 PERS (Retirement) 55,944 64,405 65,602 64,610 60,797 60,797 $ 66,245 100‐414‐42030 Special Operational 5,133 5,173 8,732 6,617 15,000 15,000 $ 15,000 100‐414‐43110 Mem'ships, Dues, Subscr, Publi 573 265 945 185 500 500 $ 500 100‐414‐43130 Advertising & Legal Notices 2,742 2,330 5,938 1,827 2,750 2,750 $ 2,750 100‐414‐43150 Training, Ed, Conf & Mtgs 2,203                          ‐ 3,042 1,466 5,500 5,500 $ 5,500 100‐414‐44600 Codification 5,527 7,292 15,580 4,750 34,500 34,500 $ 5,000 100‐414‐44620 Municipal Election 369 2,286 454 13,849 9,000 9,000 $ 9,000 TOTAL EXPENSES 294,432 314,754 335,621 333,639 381,324 381,324 $ 392,806

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
DEPT 415 FINANCE

EXPENSES
100‐415‐40000 Regular Salaries 500,837 561,413 622,253 570,726 600,714 600,714 $ 662,388 100‐415‐40111 Temporary Wages ‐ 21,141 25,527 26,230 27,808 27,808 $ 30,167 100‐415‐40113 Overtime Wages ‐ 2,268 408 7,922 2,500 2,500 $ 5,000 100‐415‐40130 Comprehensive Leave (15,936) 2,659                       ‐ (17,890) 26,682 26,682 $ 28,953 100‐415‐41002 Health Ins Premiums 176,225 198,441 227,550 234,682 251,400 251,400 $ 277,491 100‐415‐41012 Workers Comp Insurance 31,964 38,762 26,583 40,590 40,590 40,590 $ 44,314 100‐415‐41020 PERS (Retirement) 180,845 210,839 203,974 204,675 203,060 203,060 $ 211,350 100‐415‐41028 PARS (Part Time Retirement) ‐ 480 435 530 548 548 $ 595 100‐415‐42006 Uniforms & Personal Equip $ 1,500
100‐415‐42030 Special Operational 564 38 172 653 300 300 $ 300 100‐415‐43031 Contractual Services 76,873 72,428 74,992 204,300 75,000 94,000 $ 90,000 100‐415‐43100 Audit Services 59,945 50,095 68,630 47,750 65,000 65,000 $ 65,000 100‐415‐43110 Mem'ships, Dues, Subscr, Publi 208 167 212 225 300 300 $ 300 100‐415‐43130 Advertising & Legal Notices 167 1,611 1,843 2,170 2,500 2,500 $ 2,500 100‐415‐43150 Training, Ed, Conf & Mtgs 2,204                          ‐ 3,306 3,703 5,000 5,000 $ 5,000 100‐415‐43422 SB 1559 Tax Admin Fee 78,404                        ‐ 148,541 73,465 82,000 82,000 $ 82,000 TOTAL EXPENSES 1,092,313 1,160,340 1,386,536 1,418,720 1,383,402 1,402,402 $ 1,506,857

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
DEPT 416 GENERAL SERVICES

EXPENSES
100‐416‐42002 Office Supplies 22,312 20,492 19,384 12,868 23,000 23,000 $ 28,000 100‐416‐42005 Postal Supplies & Postage 13,734 13,658 14,306 13,071 17,500 17,500 $ 17,500 100‐416‐42030 Special Operational 7,600 5,857 5,186 6,642 17,500 17,500 $ 10,000 100‐416‐43031 Contractual Services 33,650 29,772 42,909 85,640 145,700 145,700 $ 197,180 100‐416‐43060 Garage Vehicle Service 29,807 46,356 32,315 16,897 35,000 35,000 35,000 100‐416‐43066 Vehicle & Equip Replacement 42,396 22,014 43,202 30,308 30,308 30,308 31,481 100‐416‐43106 Insurance Premiums 638,498 607,076 676,834 845,230 588,627 588,627 $ 736,795 100‐416‐43114 Credit Card Fees 28,962 28,022 42,216 36,930 30,000 30,000 $ 30,000 100‐416‐43180 Contingency                                   ‐ ‐                        ‐ 90,000 100,000 75,000 $ 100,000 100‐416‐43404 Public Utilities 49,908 77,758 41,818 47,736 60,000 60,000 $ 70,000 100‐416‐44220 Community Support Fund 15,659 20,067 124,285 49,064 27,500 52,500 $ 71,000 100‐416‐45010 Facility Lease 313,331 407,758 473,318 445,405 420,000 495,000 $ 465,000 100‐416‐46010 Equipment Lease 9,875 39,283 10,846 41,149 39,000 39,000 $ 39,000 TOTAL EXPENSES 1,877,094 1,318,118 1,616,879 1,631,091 1,534,135 1,609,135 $ 1,830,956 DEPT 417 HUMAN RESOURCES

EXPENSES
100‐417‐40000 Regular Salaries 166,917 189,254 133,320 162,660 169,612 169,612 $ 188,335 100‐417‐40130 Comprehensive Leave 2,216 (8,525)                          ‐ 4,185 12,597 12,597 $ 13,519 100‐417‐41002 Health Ins Premiums 56,634 55,353 40,479 53,688 58,433 58,433 $ 64,702 100‐417‐41012 Workers Comp Insurance 9,174 11,598 8,389 11,788 11,788 11,788 $ 12,941 100‐417‐41020 PERS (Retirement) 55,365 62,921 68,976 59,796 57,698 57,698 $ 59,957 100‐417‐42030 Special Operational 4,565 4,085 7,825 40,323 10,000 70,000 $ 10,000 100‐417‐43110 Mem'ships, Dues, Subscr, Publi 1,073 1,559                          ‐ 1,144 2,000 2,000 $ 2,000 100‐417‐43140 Recruiting & Other HR 19,052 21,550 22,189 14,486 20,000 20,000 $ 20,000 100‐417‐43150 Training, Ed, Conf & Mtgs 4,972 3,495 4,830 4,880 5,000 5,000 $ 5,000 TOTAL EXPENSES 319,968 341,290 291,336 347,622 347,129 407,129 $ 376,453

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
DEPT 418 INFORMATION SYSTEMS

EXPENSES
100‐418‐43031 Contractual Services 14,583 7,555 8,701 7,106 8,000 8,000 $ 8,000 100‐418‐43033 Computer Support Services 125,000 250,000 250,000 193,319 250,000 250,000 $ 280,000 100‐418‐43404 Public Utilities 23,897 43,265 36,774 31,737 30,000 30,000 $ 30,000 100‐418‐45050 Equipment Maint Agreements 227,503 149,781 168,279 103,542 153,600 153,600 $ 153,600 100‐418‐48800 Computer Hardware ‐ Capital 38,551 31,387 19,018 15,436 31,000 31,000 $ 31,000 100‐418‐48900 Computer Software ‐ Capital 43,305 22,558 31,561 64,739 23,000 23,000 $ 23,000 TOTAL EXPENSES 474,367 549,065 525,705 435,191 495,600 495,600 $ 525,600 DEPT 420 POLICE SERVICES

EXPENSES
100‐420‐40000 Regular Salaries 1,657,571 2,006,119 1,922,051 1,898,201 1,984,199 1,984,199 $ 2,373,126 100‐420‐40111 Temporary Wages 95,941 6,253 38 16,365 37,734 37,734 $ 88,439 100‐420‐40113 Overtime Wages 212,688 85,153 161,725 181,753 125,000 175,000 $ 150,000 100‐420‐40115 Police Holiday Pay 69,579 86,659 87,136 88,347 91,273 91,273 $ 91,273 100‐420‐40130 Comprehensive Leave (21,974) 22,156                         ‐ (4,582) 90,520 90,520 $ 78,139 100‐420‐41002 Health Ins Premiums 391,655 418,199 422,698 393,196 465,690 465,690 $ 573,100 100‐420‐41012 Workers Comp Insurance 86,885 130,281 98,754 140,108 140,108 140,108 $ 163,002 100‐420‐41016 Unemployment Assessment 1,123 1,264                              ‐ 317 5,000 5,000 $ 5,000 100‐420‐41018 ICMA VantageCare 61,813 59,625 58,175 54,000 62,000 62,000 $ 62,000 100‐420‐41020 PERS (Retirement) 986,466 1,129,668 901,118 1,074,058 1,086,721 1,086,721 $ 1,189,775 100‐420‐41024 PARS (Retirement Enhanced) 18,720 17,280 15,840 1,440 15,000 15,000 $ 15,000 100‐420‐41028 PARS (Part Time Retirement) 734 157 1 154 1,451 1,451 $ 2,451 100‐420‐42002 Office Supplies 4,929 2,511 2,524 4,806 5,000 5,000 $ 5,000 100‐420‐42005 Postal Supplies & Postage 3,492 672 1,380 1,384 1,000 1,000 $ 1,000 100‐420‐42006 Uniforms & Personal Equip 27,003 8,243 18,163 13,930 20,000 20,000 $ 20,000 100‐420‐42007 Maintenance Supplies 1,125 641 1,717 2,215 5,000 5,000 $ 5,000 100‐420‐42030 Special Operational 14,131 19,860 22,413 2,946 20,000 20,000 $ 20,000 100‐420‐43031 Contractual Services 104,949 96,076 99,375 201,057 80,000 80,000 $ 104,000 100‐420‐43032 Dispatch Services 389,289 405,510 400,040 438,088 438,088 438,088 $ 471,202 100‐420‐43060 Garage Vehicle Service 128,199 165,755 115,614 43,529 95,000 95,000 $ 90,000 100‐420‐43066 Vehicle & Equip Replacement 46,500 24,655 58,879 57,525 57,525 57,525 $ 44,783

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
100‐420‐43110 Mem'ships, Dues, Subscr, Publi 4,014 3,872 5,284 2,840 4,000 4,000 $ 4,000 100‐420‐43120 Printing & Reproduction 4,935 1,517 2,827 3,130 7,500 7,500 $ 7,500 100‐420‐43130 Advertising & Legal Notices 232 571 410 459 2,000 2,000 $ 2,000 100‐420‐43150 Training, Ed, Conf & Mtgs 31,156 12,720 34,055 43,150 35,000 135,000 $ 35,000 100‐420‐43156 DOJ Fingerprint Live 11,019 10,625 12,704 6,469 12,000 12,000 $ 12,000 100‐420‐43404 Public Utilities 30,411 46,325 54,492 47,956 50,000 50,000 $ 56,000 100‐420‐45060 Gen'l Facilities Maint 311 3,383 6,908 8,454 8,000 8,000 $ 10,000 100‐420‐45400 Communication Equip Maint 2,819                          ‐ 2,282                                   ‐ 7,500 7,500 $ 7,500 100‐420‐46010 Equipment Lease 14,276 5,155 5,606 1,948 5,000 5,000 $ 5,000 100‐420‐46300 Communic Equip ‐ Non Cap 3,889 2,793 481 486 5,000 5,000 $ 5,000 100‐420‐46440 Office Equip & Furniture 31,374 3,352 4,125 4,207 7,500 7,500 $ 5,000 100‐420‐46450 Firearms 4,772 6,199 9,208 8,957 15,000 15,000 $ 15,000 TOTAL EXPENSES 4,445,636 4,873,572.05 4,527,650 4,757,357 4,984,809 5,134,809 5,716,289 DEPT 432 RECREATION PROGRAMS

EXPENSES
100‐432‐40000 Regular Salaries 250,557 239,545 321,354 317,201 312,587 312,587 $ 382,655 100‐432‐40111 Temporary Wages 48,484 12,154 60,763 65,681 128,357 128,357 $ 169,403 100‐432‐40113 Overtime Wages 7,303 333 1,468 3,559 6,000 6,000 $ 6,000 100‐432‐40130 Comprehensive Leave (13,711) (1,630)                          ‐ 8,300 26,677 26,677 $ 27,348 100‐432‐41002 Health Ins Premiums 80,458 74,117 96,373 80,714 91,004 91,004 $ 111,136 100‐432‐41012 Workers Comp Insurance 13,865 16,021 14,211 21,949 21,949 21,949 $ 26,285 100‐432‐41020 PERS (Retirement) 85,889 93,798 118,703 117,378 117,725 117,725 $ 136,292 100‐432‐41028 PARS (Part Time Retirement) 943 342 1,318 1,607 2,530 2,530 $ 3,340 100‐432‐42006 Uniforms & Personal Equip 647 227 1,582 392 2,500 2,500 $ 2,500 100‐432‐42008 Recreation Supplies 6,368 5,291 12,919 9,722 10,000 10,000 $ 11,000 100‐432‐42009 Amenities Enhancement Program                                   ‐ ‐                                   ‐                                   ‐ 5,000 5,000 $ 5,000 100‐432‐42030 Special Operational 8,414 1,425 4,694 4,295 5,000 5,000 $ 6,000 100‐432‐43031 Contractual Services 21,647 2,426 23,964 23,359 30,000 30,000 $ 30,000 100‐432‐43110 Mem'ships, Dues, Subscr, Publi 1,911 1,770 1,642 1,105 1,800 1,800 $ 1,800 100‐432‐43120 Printing & Reproduction 989 1,773                              ‐ 815 3,000 3,000 $ 3,000 100‐432‐43130 Advertising & Legal Notices 3,955 326 5,983 3,874 4,000 4,000 $ 5,000 100‐432‐43150 Training, Ed, Conf & Mtgs 3,906 317 3,312 3,436 5,000 5,000 $ 6,000 100‐432‐43164 Excursions & Field Trips 2,802 100 2,307 1,042 3,000 3,000 $ 4,000 100‐432‐44300 Fishing Enhancement 52,777 52,818 54,019 104,656 104,580 104,580 $ 105,000

ACCOUNT
NUMBER ACCOUNT NAME ACTUAL 2019‐20 ACTUAL 20‐21 ACTUAL 21‐22 YEAR TO DATE 22‐
23 APPROVED
BUDGET 22‐23

MODIFIED BUDGET
22‐23

ADOPTED BUDGET
23‐24
100‐432‐44310 Community Youth Programs ‐ 42,738 42,500 45,000 45,000 45,000 $ 45,000 100‐432‐44320 Fireworks Display 32,726 21,750 34,059 18,419 35,000 35,000 $ 38,000 TOTAL EXPENSES 624,730 574,119 811,031 826,614 960,710 960,710 $ 1,124,759 DEPT 434 WHITMORE POOL & REC AREA

EXPENSES
100‐434‐40000 Regular Salaries 48,769 51,077 55,003 80,944 78,021 78,021 $ 84,277 100‐434‐40111 Temporary Wages 43,769 54,615 69,663 59,519 93,431 93,431 $ 101,765 100‐434‐40113 Overtime Wages 991 769 2,036 2,559 1,000 1,000 $ 1,000 100‐434‐40130 Comprehensive Leave                                   ‐ ‐                                   ‐                                   ‐ 5,051 5,051 $ 5,385 100‐434‐41002 Health Ins Premiums ‐ 80 (80) 19,599 30,583 30,583 $ 28,579 100‐434‐41012 Workers Comp Insurance 2,630 3,061 5,159 5,374 5,374 5,374 $ 5,748 100‐434‐41020 PERS (Retirement) 11,153 12,203 16,460 28,813 27,237 27,237 $ 27,921 100‐434‐41028 PARS (Part Time Retirement) 600 1,186 339 1,028 1,842 1,842 $ 2,006 100‐434‐42006 Uniforms & Personal Equip 1,075 1,317 1,480 993 2,500 2,500 $ 2,500 100‐434‐42007 Maintenance Supplies 2,339 695 1,895 8,473 3,500 3,500 $ 5,000 100‐434‐42008 Recreation Supplies 431 510 156 1,828 3,000 3,000 $ 3,000 100‐434‐42009 Pool Supplies 9,438 5,688 8,333 5,417 7,000 7,000 $ 8,000 100‐434‐42030 Special Operational 192 345 684 545 1,000 1,000 $ 1,250 100‐434‐43031 Contractual Services 7,812 2,033 53,913 3,265 8,000 8,000 $ 8,000 100‐434‐43060 Garage Vehicle Service 17,800 21,453 26,631 6,453 22,000 22,000 $ 22,000 100‐434‐43066 Vehicle & Equip Replacement 14,505 9,657 17,936 24,917 24,917 24,917 $ 24,861 100‐434‐43120 Printing & Reproduction                                   ‐ ‐                              ‐ 129 500 500 $ 500 100‐434‐43130 Advertising & Legal Notices 225                              ‐ 1,044 (334) 1,000 1,000 $ 1,000 100‐434‐43150 Training, Ed, Conf & Mtgs 3,082 258                          ‐ 1,857 4,000 4,000 $ 4,000 100‐434‐43404 Public Utilities 25,491 32,427 53,193 38,209 40,000 40,000 $ 45,000 100‐434‐43420 Taxes & Fees 1,971 1,738 2,366 59 2,000 2,000 $ 2,000 100‐434‐45010 Facility Lease ‐ 687 705 2,700 750 750 $ 750 100‐434‐45080 Park Grounds & Bldgs Maint 12,073 8,879 11,973 6,742 15,500 15,500 $ 18,000 TOTAL EXPENSES 205,918 209,019 331,217 298,521 378,207 378,207 $ 402,542