Agenda — Marina City Council, May 20, 2025 (part 1 of 3)

AGENDA
Tuesday, May 20, 2025 5:00 P.M. Closed Session
6:30 P.M. Open Session

REGULAR MEETING

CITY COUNCIL, AIRPORT COMMISSION,

MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK

SUSTAINABLE COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR

AGENCY OF THE FORMER MARINA REDEVELOPMENT AGENCY AND MARINA

GROUNDWATER SUSTAINABILITY AGENCY
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

Council Chambers
211 Hillcrest Avenue
Marina, California
TELECONFERENCE LOCATION: 1
1004 Saga St.

Glendora, California 91741
AND
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556

PARTICIPATION
You may participate in the City Council meeting in person or in real-time by calling Zoom Meeting via the weblink and phone number provided at the top of this agenda. Instructions on how to access, view and participate in remote meetings are provided by visiting the City’s home page at https://cityofmarina.org/. Attendees can make oral comments during the meeting by using the “Raise Your Hand” feature in the webinar or by pressing *9 on your telephone keypad if joining by phone only.

The most effective method of communication with the City Council is by sending an email to [email protected] Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting. All comments received will become part of the record.

Council will have the option to modify their action on items based on comments received.

AGENDA MATERIALS
Agenda materials, staff reports and background information related to regular agenda items are available on the City of Marina’s website www.cityofmarina.org. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Marina website www.cityofmarina.org subject to City staff’s ability to post the documents before the meeting.
1 Note: Pursuant to Government Code Section 54953(b), this meeting will include teleconference participation by Mayor Bruce C. Delgado from the address above. This Notice and Agenda will be posted at the teleconference location.

AMENEDED AGENDA PACKET
Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 2

VISION STATEMENT
Marina will grow and mature from a small town bedroom community to a small city which is diversified, vibrant and through positive relationships with regional agencies, self -sufficient. The City will develop in a way that insulates it from the negative impacts of urban sprawl to become a desirable residential and business community in a natural setting. (Resolution No. 2006-112 - May 2, 2006)

MISSION STATEMENT
The City Council will provide the leadership in protecting Marina’s natural setting while developing the City in a way that provides a balance of housing, jobs and business opportunities that will result in a community characterized by a desirable quality of life, including recreation and cultural opportunities, a safe environment and an economic viability that supports a high level of municipal services and infrastructure. (Resolution No. 2006-112 - May 2, 2006)

LAND ACKNOWLEDGEMENT
The City recognizes that it was founded and is built upon the traditional homelands and villages first inhabited by the Indigenous Peoples of this region - the Esselen and their ancestors and allies - and honors these members of the community, both past and present.

1. CALL TO ORDER

Jenny McAdams, Brian McCarthy, Kathy Biala, Mayor Pro-Tem/Vice Chair Liesbeth Visscher, Mayor/Chair Bruce C. Delgado

3. PUBLIC COMMENT ON CLOSED SESSION ITEMS:

4. CLOSED SESSION:
a. Conference with Legal Counsel, Existing Litigation (§ 54956.9(d)) (2 cases) i. City of Marina, et. al. v. California Coastal Commission, et al., 22- CV004063, Monterey Superior Court
ii. Application of California-American Water Company (U210W), Application 21-11-024, California Public Utilities Commission 6:30 PM - RECONVENE OPEN SESSION AND REPORT ON ANY ACTIONS TAKEN IN

CLOSED SESSION

5. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand)

6. SPECIAL PRESENTATIONS:
a. Asian American and Pacific Islander Heritage Month Proclamation b. Simmon Bull Presentation

7. COUNCIL AND STAFF ANNOUNCEMENTS:

Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 3

9. CONSENT AGENDA FOR THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Background information has been provided to the Successor Agency of the former Redevelopment Agency on all matters listed under the Consent Agenda, and these items are considered to be routine and non -controversial. All items under the Consent Agenda are normally approved by one motion. Prior to such a motion being made, any member of the public or City Council may ask a question or make a comment about an agenda item and staff may provide a response. If discussion or a lengthy explanation is required, the Council may remove an item from the Consent Agenda for individual consideration. If an item is pulled for discussion, it will be placed at the end of Other Action Items Successor Agency to the former Marina Redevelopment Agency.

10. CONSENT AGENDA: These items are considered to be routine and non -controversial.

All items under the Consent Agenda may be approved by one motion. Prior to such a motion being made, any member of City Council may ask a question or make a comment about an agenda item and staff may provide a response. If discussion or a lengthy explanation is required, Council may remove the item from the Consent Agenda and it will be placed at the end of Other Action Items.
a. ACCOUNTS PAYABLE: (Not a Project under CEQA per Article 20, Section 15378) (1) Accounts Payable Check Numbers 106852-106960, totaling $1,393,717.89. b. MINUTES: (Not a Project under CEQA per Article 20, Section 15378) (1) May 6, Regular City Council Meeting
c. CLAIMS AGAINST THE CITY:
(1) Staff recommend that the City Council reject the following claim and direct sending appropriate notice of rejection to claimant: Cynthia Wills for a claim received on May 6, 2025.
d. AWARD OF BID: None
e. CALL FOR BIDS: None
f. ADOPTION OF RESOLUTIONS: (Not a Project under CEQA per Article 20, Section 15378) (1) Adopting Resolution No. 2025 -, approving the GANN Appropriations Limit for Fiscal Year 2025-26.
(2) Adopting Resolution No. 2025-, approving a new records retention schedule for the Administration and Human Resources departments and repealing portions of previous resolution 2020-08.

Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 4

g. APPROVAL OF AGREEMENTS: (Not a Project under CEQA per Article 20, Section 15378) (1) Adopting Resolution No. 2025 -, accepting the Grant of Avigation Easement affecting Phases 1 and 2 of Marina Station Development Project Subdivision; and authorizing the City Clerk to execute the Grant of Avigation Easement Agreement, on behalf of the City, subject to final review and approval by the City Attorney.
(2) Adopting Resolution No. 2025 -, approving a Public Improvement Agreement for Marina Station Phases 1 and 2 between the City of Marina and Marina Station Phases I and 2 LLC, a Delaware limited liability company ; and authorizing the City Manager to execute the Public Improvement Agreement on behalf of the City subject to final review and approval by the City Attorney.
(3) Adopting Resolution No. 2025 -, approving the Public Improvement Agreement for Phase 3 Offsite Roadway Improvements between the City of Marina and Shea Homes, LP, (“Developer”); and authorizing the City Manager to execute the Public Improvement Agreement on behalf of City subject to final review and approval by the City Attorney. (4) Adopting Resolution No. 2025 -, approving an agreement with Denise Duffy and Associates to implement a monitoring plan for Hilltop Park within Phase 2 East of University Village in an amount not to exceed $24,000; and discussion to dissolve the Hilltop Park Ad Hoc Committee. (5) Adopting Resolution No. 202 5-, consenting to a sublease between Light & Motion Industries and Simon Bull, an individual, d/b/a Simon Bull Studio, of a portion of the space leased by Light & Motion Industries pursuant to a lease agreement between Light & Motion Industries and the City of Marina dated March 25, 2013, as amended.
h. ACCEPTANCE OF PUBLIC IMPROVEMENTS: None
i. MAPS:
(1) Adopting Resolution No. 2025-, approving the Phases 1 and 2 Final Map for Marina Station Development Project Subdivision ; and consider authorizing the City Clerk to certify the Final Map on behalf of the City subject to final review and approval by the City Attorney. j. REPORTS: (RECEIVE AND FILE):
(1) Monterey-Salinas Transit May 12, 2025, Board Meeting Highlights. (2) Receiving Investment Reports for the City of Marina, City of Marina as Successor Agency to the Marina Redevelopment Agency, and Preston Park Sustainable Community Non -Profit Corporation (PPSC -NPC) and Abrams B Non-Profit Corporation for the quarter ended March 31, 2025. (3) Receiving City of Marina Third Quarter Budget Report – Fiscal Year 2024/25, which represents the quarter ended March 31, 2025 ; and consider receiving the HdL City of Marina Sales Tax Update for the period from October – December 2024
k. FUNDING & BUDGET MATTERS: None
Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 5

l. APPROVE ORDINANCES (WAIVE SECOND READING):
(1) Read by Title Only and adopting Ordinance No. 2025 -04, amending Title 15 of the Marina Municipal Code by adding Chapter 15.07, the State Fire Hazard Severity Zone map.
(2) Read by Title Only and adopting Ordinance No. 2025 -05, amending Title 15, Chapter 15. 32 entitled “Adoption of the California Fire Code (CFC) , Section 15.32.890, Subsection 5609.1.4-r of the marina municipal code. m. APPROVE APPOINTMENTS: None

11. PUBLIC HEARINGS: In the Council’s discretion, the applicant/proponent of an item may be given up to ten (10) minutes to speak. All other persons may be given up to three (3) minutes to speak on the matter.
a. Open public hearing and tak e testimony from the public; consider adopting Resolution No. 20 25-, confirming diagram, assessment and ordering levy of $182.42 for FY 2025-26 assessment for Seabreeze Landscape Maintenance Assessment District, and; authorize the City Clerk to file a certified copy of the diagram and assessment with the Monterey County Audi tor-Controller prior to August 1, 2025.
b. Open public hearing and tak e testimony from the public; consider adopting Resolution No. 2 025-, confirming diagram, assessment and ordering levy of $77.14 for FY 2025-26 assessment for the Monterey Bay Estates Lighting & Landscape Maintenance Assessment District, and; authorize the City Clerk to file a certified copy of the diagram and assessment with the Monterey County Auditor-Controller prior to August 1, 2025.
c. Opening a public hearing and introducing by title only O rdinance No. 2025-, renewing Ordinance No. 2022 -02, Marin a Municipal Code Chapter 9.26 “Military Equipment Use”.
d. Open a public hearing and consider introducing Ordinance No. 2025, amending the Zoning Code (Title 17) ; and adopt a resolution amending Section 5.7.2 of the 2000 General Plan, both to implement Program 2.4 of the Housing Element ; and f ind that the recommended action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3).
e. Open a public hearing; and receive a report and presentation regarding City vacancies, recruitment and retention efforts, including any presentation from the City’s represented bargaining groups, pursuant to California Government Code Section 3502.3.

12. OTHER ACTIONS ITEMS OF THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY : Action listed for each Agenda item is that which is requested by staff. The Successor Agency may, at its discretion, take action on any items. Members of the public may be given up to three (3) minutes to speak.

Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 6

13. OTHER ACTION ITEMS: Action listed for each Agenda item is that which is requested by staff. The City Council may, at its discretion, take action on any items. Members of the public may be given up to three (3) minutes to speak.

Note: No additional major projects or programs should be undertaken without review of the impacts on existing priorities (Resolution No. 2006-79 – April 4, 2006). a. Adopting Resolution No. 2025 -, approving a sales tax revenue sharing agreement between the City of Marina and Unstoppable Automotive MBMCA LLC to assist in covering high site development and construction costs associated with developing a Mercedes -Benz automobile dealership in Marina
b. Receiving a presentation regarding the status of the City’s City -Wide Incidental Take Permit (ITP) for Monterey Gilia and Fort Ord Habitat Management Plan Compliance Projects ; and p roviding input on a conceptual realignment of the proposed Del Monte Boulevard/2 nd Avenue Extension; and adopting Resolution No. 20 25- , approving change orders to amend the existing project agreements with Denise Duffy & Associates, Inc . to extend the timeframe for both contracts and include additional services in the ITP contract.
c. Consider adopting Resolution No. 2025-, approving the 2025 Engineering and Traffic Survey with recommended speed limits ; and authorize a budget appropriation of $10,000 of Gas Tax/Street Fund for signs and supplies ; and authorize the Finance Director to make necessary accounting and budgetary entries; and consider introducing Ordinance No. 2025 -, for first reading by title only and waive further reading, amending Section 10.60.010 “Speed Limits Established” of Chapter 10.60 “Speed Limits” of Title 10 “Vehicles and Traffic” to adopt prima facie speed limits pursuant to an engineering and traffic survey and the California Vehicle Code (CVC).
d. Adopting Resolution No. 202 5-, approving the purchase of a fully equipped RAVO R5 -ISERIES Compact Diesel Street Sweeper from our Sourcewell Contractor.

14. COUNCIL & STAFF INFORMATIONAL REPORTS:
a. Monterey County Mayor’s Association [Mayor Bruce Delgado] b. Council reports on meetings and conferences attended ( Gov’t Code Section 53232).

15. ADJOURNMENT:

CERTIFICATION

I, Anita Sharp, Deputy City Clerk, of the City of Marina, do hereby certify that a copy of the foregoing agenda was posted at City Hall and Council Chambers Bulletin Board at 211 Hillcrest Avenue, Monterey County Library Marina Branch at 190 Seaside Circle, City Bulletin Board at the corner of Reservation Road and Del Monte Boulevard on or before 7:00 p.m., Friday, May 16, 2025.

___________________________________

ANITA SHARP, DEPUTY CITY CLERK
Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 7

City Council, Airport Commission and Redevelopment Agency meetings are recorded on tape and available for public review and listening at the Office of the City Clerk and kept for a period of 90 days after the formal approval of MINUTES.

City Council meetings may be viewed live on the meeting night and at 12:30 p.m. and 3:00 p.m. on Cable Channel 25 on the Sunday following the Regular City Council meeting date. In addition, Council meetings can be viewed at 6:30 p.m. every Monday, Tuesday and Wednesday. For more information about viewing the Council Meetings on Channel 25, you may contact Access Monterey Peninsula directly at 831-333-1267.

Agenda items and staff reports are public record and are available for public review on the City's website (www.ciytofmarina.org), at the Monterey County Marina Library Branch at 190 Seaside Circle and at the Office of the City Clerk at 211 Hillcrest Avenue, Marina between the hours of 10:00 a.m. 5:00 p.m., on the Monday preceding the meeting.

Supplemental materials received after the close of the final agenda and through noon on the day of the scheduled meeting will be available for public review at the City Clerk’s Office during regular office hours and in a ‘Supplemental Binder’ at the meeting.

ALL MEETINGS ARE OPEN TO THE PUBLIC. THE CITY OF MARINA DOES NOT DISCRIMINATE AGAINST PERSONS WITH DISABILITIES. Council Chambers are wheelchair accessible. Meetings are broadcast on cable channel 25 and recordings of meetings can be provided upon request. To request assistive listening devices, sign language interpreters, readers, large print agendas or other accommodations, please call (831) 884 -1278 or e -mail:
[email protected]. Requests must be made at least 48 hours in advance of the meeting.

U p c o m i n g 202 5 M e e t i n g s o f t h e C i t y C o u n c i l , A i r p o r t C o m m i s s i o n , M a r i n a A b r a m s B N o n - P r o f i t C o r p o r a t i o n , P r e s t o n P a r k S u s t a i n a b l e C o m m u n i t y N o n p r o f i t C o r p o r a t i o n , S u c c e s s o r A g e n c y o f t h e F o r m e r R e d e v e l o p m e n t A g e n c y a n d M a r i n a G r o u n d w a t e r S u s t a i n a b i l i t y A g e n c y R e g u l a r M e e t i n g s : 5 : 0 0 p . m . C l o s e d S e s s i o n ; 6 : 3 0 p . m . R e g u l a r O p e n S e s s i o n s

Tuesday, June 3, 2025
Tuesday, June 17, 2025

Tuesday, October 7, 2025
Tuesday, October 21, 2025

Tuesday, July 1, 2025
Tuesday, July 15, 2025 (Cancelled)

Tuesday, November 4, 2025
Tuesday, November 18, 2025

**Wednesday, August 6, 2025
Tuesday, August 19, 2025 (Cancelled)

Tuesday, December 2, 2025
Tuesday, December 16, 2025
*Wednesday, September 3, 2025
Tuesday, September 16, 2025

* Regular Meeting rescheduled due to Monday Holiday
** Regular Meeting rescheduled due to National Night Out *** Regular Meeting rescheduled due to General Election Day

Agenda for City Council Meeting of Tuesday, May 20, 2025 Page 8

C I T Y H A L L 202 5 H O L I D A Y S
(City Hall Closed)

Memorial Day ------------------------------------------------------------- Monday, May 26, 2025 Juneteenth Day----------------------------------------------------------- Thursday, June 19, 2025 Independence Day (City Offices Closed) ---------------------------------- Friday, July 4, 2025 Labor Day ------------------------------------------------------------ Monday, September 1, 2025 Veterans Day (City Offices Closed) ----------------------------- Tuesday, November 11, 2025 Thanksgiving Day ------------------------------------------------- Thursday, November 27, 2025 Thanksgiving Break -------------------------------------------------- Friday, November 28, 2025 Winter Break ------------ Wednesday, December 24, 2025-Wednesday, December 31, 2025

2025 COMMISSION DATES

U p c o m i n g 202 5 M e e t i n g s o f P l a n n i n g C o m m i s s i o n 2nd and 4th Thursday of every month. Meetings are held at the Council Chambers at 6:30 P.M.

May 22, 2025
June 12, 2025
August 14, 2025
August 28, 2025
October 9, 2025
October 23,2 025
June 26, 2025 September 11, 2025 November 13, 2025
July 10, 2025 September 25, 2025 November 27, 2025 (Cancelled) July 24, 2025 December 11, 2025

U p c o m i n g 202 5 M e e t i n g s o f P u b l i c W o r k s C o m m i s s i o n 1st Thursday of every month. Meetings are held at the Council Chambers at 6:30 P.M.

June 5, 2025 September 4, 2025 November 6, 2025
July 3, 2025 October 2, 2025 December 4, 2025
August 7, 2025

U p c o m i n g 202 5 M e e t i n g s o f R e c r e a t i o n & C u l t u r a l S e r v i c e s C o m m i s s i o n
1st Wednesday of every second month. Meetings are held at the Council Chambers at 6:30 P.M.

July 2, 2025 September 10, 2025 November 5, 2025

U p c o m i n g 2 0 2 5 M e e t i n g s o f M a r i n a T r e e C o m m i t t e e 2nd Wednesday of every quarter month as needed. Meetings are held at the Council Chambers at 6:30 P.M.

July 9, 2025 October 8, 2025

Agenda Item: 6a
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 110 - City Council
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6500.700 - Training & Travel Training & Travel
11801 - Brian McCarthy 03-27-25 Reimbursement for LCC
Policy Committee
Meeting March 2025
Paid by EFT #
6115
03/26/2025 05/01/2025 05/01/2025 05/09/2025 799.15
Account 6500.700 - Training & Travel Training & Travel Totals Invoice Transactions 1 $799.15 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $799.15 Division 000 - Non-Div Totals Invoice Transactions 1 $799.15 Department 110 - City Council Totals Invoice Transactions 1 $799.15 Department 120 - City Mgr/HR/Risk
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.010 - Prof Svc Admin - Muni Code
10149 - Code Publishing Inc. - General
Code
GCI0017472 MMC WebUpdate Paid by Check
# 106861
04/30/2025 05/01/2025 05/01/2025 05/09/2025 318.50
Account 6300.010 - Prof Svc Admin - Muni Code Totals Invoice Transactions 1 $318.50 Account 6300.465 - Prof Svc Legal - Special Counsel
11505 - Shartsis Friese LLP 5507236 Professional Services - MPWSP - March 2025
Paid by Check
# 106889
04/30/2025 05/05/2025 05/05/2025 05/09/2025 71,898.04
11033 - Sara Steck Myers 05-01-25 Professional Services - MPWSP - March-April
2025
Paid by EFT #
6126
05/01/2025 05/05/2025 05/05/2025 05/09/2025 3,510.00
Account 6300.465 - Prof Svc Legal - Special Counsel Totals Invoice Transactions 2 $75,408.04 Account 6300.570 - Prof Svc Other
11618 - Tripepi, Smith & Associates, Inc. 14645 Public Relations Services - Community
Outreach CalAm
$3Million
Paid by Check
# 106896
04/30/2025 05/06/2025 05/06/2025 05/09/2025 11,602.07
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $11,602.07 Account 6400.565 - Material & Suppl Office Supplies
10732 - Office Depot-General Account 420805633001 Toner Paid by Check # 106882
04/29/2025 05/01/2025 05/01/2025 05/09/2025 626.04
10732 - Office Depot-General Account 420704733001 Banker Boxes Paid by Check # 106882
04/18/2025 05/01/2025 05/01/2025 05/09/2025 35.19
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 2 $661.23 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 6 $87,989.84 Division 000 - Non-Div Totals Invoice Transactions 6 $87,989.84 Department 120 - City Mgr/HR/Risk Totals Invoice Transactions 6 $87,989.84 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 1 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Agenda Item: 10a
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 125 - I. T.

Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.330 - Prof Svc IT - Information Tech Svc
10897 - TechRx Technology Services 12839 IT Support - April 2025 Paid by EFT # 6128
04/30/2025 05/01/2025 05/01/2025 05/09/2025 9,120.00
Account 6300.330 - Prof Svc IT - Information Tech Svc Totals Invoice Transactions 1 $9,120.00 Account 6360.076 - Maint & Repairs Copier
10592 - U.S. Bank Equipment Finance-
USbancorp
554556548 CDD Copier Lease
Payment - May 2025
Paid by Check
# 106897
04/29/2025 05/05/2025 05/05/2025 05/09/2025 225.06
Account 6360.076 - Maint & Repairs Copier Totals Invoice Transactions 1 $225.06 Account 6360.342 - Maint & Repairs IT - System Annual Maint 10905 - Taygeta Scientific, Inc. 000423-R-0077 Computer Network Defense - May 2025
Paid by Check
# 106894
05/01/2025 05/01/2025 05/01/2025 05/09/2025 2,750.00
10905 - Taygeta Scientific, Inc. 000708-R-0050 Barracuda Spam Firewall - May 2025
Paid by Check
# 106894
05/01/2025 05/01/2025 05/01/2025 05/09/2025 475.80
10897 - TechRx Technology Services 12817 Ninite Subscription - May 2025
Paid by EFT #
6128
05/01/2025 05/01/2025 05/01/2025 05/09/2025 216.00
10897 - TechRx Technology Services 12816 Amazon Glacier - Subscription - May
2025
Paid by EFT #
6128
05/01/2025 05/01/2025 05/01/2025 05/09/2025 380.00
10897 - TechRx Technology Services 12831 Veeam O365 Backup & Glacier Storage - May
2025
Paid by EFT #
6128
05/01/2025 05/01/2025 05/01/2025 05/09/2025 385.00
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 5 $4,206.80 Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades 10897 - TechRx Technology Services 12702 hdtv Paid by EFT # 6128
04/01/2025 05/01/2025 05/01/2025 05/09/2025 2,995.42
Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades Totals Invoice Transactions 1 $2,995.42 Account 6360.345 - Maint & Repairs Citywide Microsoft Ofc Upgrade 10897 - TechRx Technology Services 12803 Citywide MS Office 365 - May 2025
Paid by EFT #
6128
05/01/2025 05/01/2025 05/01/2025 05/09/2025 2,679.20
Account 6360.345 - Maint & Repairs Citywide Microsoft Ofc Upgrade Totals Invoice Transactions 1 $2,679.20 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 9 $19,226.48 Division 000 - Non-Div Totals Invoice Transactions 9 $19,226.48 Department 125 - I. T. Totals Invoice Transactions 9 $19,226.48 Department 150 - City Attorney
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc 11964 - Shute Mihaly & Weinberger LLP 291169 Defend Disparate Treatment Lawsuit -
Adeeb - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 3,714.20
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 2 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 150 - City Attorney
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc 11964 - Shute Mihaly & Weinberger LLP 291161 Human Resources and Risk - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 1,622.40
11964 - Shute Mihaly & Weinberger LLP 291162 Fire Department - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 169.00
11964 - Shute Mihaly & Weinberger LLP 291163 Finance - March 2025 Paid by EFT # 6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 2,568.80
11964 - Shute Mihaly & Weinberger LLP 291165 Parks Paid by EFT # 6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 574.60
11964 - Shute Mihaly & Weinberger LLP 291166 Police Department - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 1,487.20
11964 - Shute Mihaly & Weinberger LLP 291157 City Attorney Services - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 23,899.58
11964 - Shute Mihaly & Weinberger LLP 291160 City Manager - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 19,442.33
11964 - Shute Mihaly & Weinberger LLP 291167 Public Works - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 17,695.77
11964 - Shute Mihaly & Weinberger LLP 291159 Code Enforcement - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 18,058.70
11964 - Shute Mihaly & Weinberger LLP 291164 Planning
Commission/Developm
ent - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 34,076.37
11964 - Shute Mihaly & Weinberger LLP 291168 Defend City in Handcar Lawsuit - March 2025
Paid by EFT #
6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 2,211.20
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc Totals Invoice Transactions 12 $125,520.15 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 12 $125,520.15 Division 000 - Non-Div Totals Invoice Transactions 12 $125,520.15 Department 150 - City Attorney Totals Invoice Transactions 12 $125,520.15 Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10181 - Dave's Repair Service 38477 Service Paid by Check # 106863
04/11/2025 04/24/2025 04/24/2025 05/09/2025 225.00
11835 - Environmental Innovations, Inc. 3045 SB1383 Compliance and Outreach
Paid by Check
# 106866
05/02/2025 05/02/2025 05/02/2025 05/09/2025 1,961.17
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $2,186.17 Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000022750920 CALNET3-9391023485 (884-2573)
Paid by Check
# 106858
12/15/2024 05/05/2025 05/05/2025 05/09/2025 33.61
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 3 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000023383125 CALNET3-9391023477 (582-9803)
Paid by Check
# 106858
04/27/2025 05/05/2025 05/05/2025 05/09/2025 31.86
10758 - AT & T CALNET3 000023388196 CALNET3-9391023437 (384-0425)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 62.19
10758 - AT & T CALNET3 000023388199 CALNET3-9391023440 (384-0860)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 31.93
10758 - AT & T CALNET3 000023388229 CALNET3-9391023468 (384-9148)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 31.87
10758 - AT & T CALNET3 000023388200 CALNET3-9391023441 (384-0888)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 31.87
10758 - AT & T CALNET3 000023388224 CALNET3-9391023463 (384-7854)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 31.87
10758 - AT & T CALNET3 000023388227 CALNET3-9391023466 (384-8477)
Paid by Check
# 106858
04/28/2025 05/05/2025 05/05/2025 05/09/2025 62.19
10758 - AT & T CALNET3 000023383119 CALNET3-9391023471 (582-0100)
Paid by Check
# 106858
04/27/2025 05/05/2025 05/05/2025 05/09/2025 66.20
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 9 $383.59 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
025
327 Reindollar Ave
Sewer
Paid by Check
# 106874
04/14/2025 05/01/2025 05/01/2025 05/09/2025 37.80
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 1 $37.80 Account 6600.350 - Other Charges Insur - Property
10027 - Alliant Insurance Services - CSRMA 2112453 Lost Title/Bond Request
Paid by EFT #
6113
10/18/2022 05/05/2025 05/05/2025 05/09/2025 431.00
10027 - Alliant Insurance Services - CSRMA 2112454 Lost Title/Bond Request
Paid by EFT #
6113
10/18/2022 05/05/2025 05/05/2025 05/09/2025 431.00
Account 6600.350 - Other Charges Insur - Property Totals Invoice Transactions 2 $862.00 Account 6600.650 - Other Charges COVID 19 Response
10897 - TechRx Technology Services 12795 Zoom - April 2025 Paid by EFT # 6128
04/30/2025 05/01/2025 05/01/2025 05/09/2025 533.85
Account 6600.650 - Other Charges COVID 19 Response Totals Invoice Transactions 1 $533.85 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 15 $4,003.41 Division 000 - Non-Div Totals Invoice Transactions 15 $4,003.41 Department 190 - Citywide Non-Dept Totals Invoice Transactions 15 $4,003.41 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 4 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
12065 - Hasco Stations, LLC HCL-020416-25 Car Wash Paid by Check # 106867
04/30/2025 04/30/2025 04/30/2025 05/09/2025 59.50
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $59.50 Account 6360.342 - Maint & Repairs IT - System Annual Maint 10897 - TechRx Technology Services 12787 Various Trail Camera systems
Paid by EFT #
6128
04/30/2025 04/30/2025 04/30/2025 05/09/2025 200.66
10897 - TechRx Technology Services 12846 Body Cam and PD vehicle cam set up
Paid by EFT #
6128
04/30/2025 04/30/2025 04/30/2025 05/09/2025 3,488.88
10897 - TechRx Technology Services 12806 IT System - Ring Alarm Services
Paid by EFT #
6128
05/01/2025 04/30/2025 04/30/2025 05/09/2025 400.00
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 3 $4,089.54 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228915 Janitorial Service
Police/Fire/Airport April
2025
Paid by EFT #
6114
04/25/2025 05/02/2025 05/02/2025 05/09/2025 1,308.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $1,308.00 Account 6370.015 - Shared Svc ACJIS Warrant
10410 - Monterey County Sheriff's
Department
3086 Criminal Justice
Information System -
January 1 - March 31,
2025
Paid by Check
# 106877
04/28/2025 05/01/2025 05/01/2025 05/09/2025 37,687.12
Account 6370.015 - Shared Svc ACJIS Warrant Totals Invoice Transactions 1 $37,687.12 Account 6380.150 - Utilities Comm Phone System
10374 - Maynard Group Inc. 302183 Utilities - Phones / Acct #AC3746
Paid by EFT #
6121
04/29/2025 04/30/2025 04/30/2025 05/09/2025 629.81
10374 - Maynard Group Inc. IN2055976 Utilities - Phones / Acct #AC3746
Paid by EFT #
6121
05/01/2025 05/01/2025 04/30/2025 05/09/2025 672.85
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 2 $1,302.66 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
091
Acct # 000056-091 Paid by Check
# 106874
04/28/2025 04/30/2025 04/30/2025 05/09/2025 164.86
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 1 $164.86 Account 6400.350 - Material & Suppl IT-Computer & Hardware (non-cap) 10897 - TechRx Technology Services 12798 IT Hardware for security footage -
Maria's office
Paid by EFT #
6128
04/30/2025 04/30/2025 04/30/2025 05/09/2025 464.31
10897 - TechRx Technology Services 12799 IT Hardware for security footage -
Investigation's office
Paid by EFT #
6128
04/30/2025 04/30/2025 04/30/2025 05/09/2025 464.31
Account 6400.350 - Material & Suppl IT-Computer & Hardware (non-cap) Totals Invoice Transactions 2 $928.62 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 5 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6500.620 - Training & Travel POST
11781 - K’Shante Dela Cuadra - Employee 5-19-25 Per Diem Dela Cuadra - ICI Sexual Assault
Course 5/19/25
Paid by Check
# 106869
04/28/2025 05/09/2025 04/28/2025 05/09/2025 50.00
12172 - Kirandeep Bains - Employee 02-19-25 Per Diem Bains - CIT 2/18 - 2/21/25
Paid by EFT #
6120
05/01/2025 05/01/2025 05/01/2025 05/09/2025 30.00
10636 - Michael Ball - Employee 05-12-25 Per Diem M. Ball - FTO Update Course 5/12 -
5/14/25
Paid by Check
# 106875
05/02/2025 05/02/2025 05/02/2025 05/09/2025 30.00
11760 - Rachel Shimabukuro - Employee 5-19-25 Per Diem Shimabukuro - ICI Sexual Assault
Course 5/19/25
Paid by Check
# 106886
04/28/2025 05/09/2025 04/28/2025 05/09/2025 50.00
11760 - Rachel Shimabukuro - Employee 04-22-25 Per Diem Shimabukuro - Physical Training
Instructor Course 4/22
Paid by Check
# 106886
05/01/2025 05/01/2025 05/01/2025 05/09/2025 72.00
Account 6500.620 - Training & Travel POST Totals Invoice Transactions 5 $232.00 Account 6600.780 - Other Charges Transcription Svc
10544 - SpeakWrite e19d9800 Transcription Service;
Online Reporting
Paid by Check
# 106891
05/01/2025 05/01/2025 04/30/2025 05/09/2025 809.48
Account 6600.780 - Other Charges Transcription Svc Totals Invoice Transactions 1 $809.48 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 17 $46,581.78 Division 000 - Non-Div Totals Invoice Transactions 17 $46,581.78 Department 210 - Police Totals Invoice Transactions 17 $46,581.78 Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228915 Janitorial Service
Police/Fire/Airport April
2025
Paid by EFT #
6114
04/25/2025 05/02/2025 05/02/2025 05/09/2025 517.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $517.00 Account 6400.740 - Material & Suppl Special Dept Suppl
10927 - Ace Hardware - Fire Dept. 091357 Cust #204 - Supplies for Fire Engine
Paid by Check
# 106852
05/06/2025 05/06/2025 05/06/2025 05/09/2025 109.21
Account 6400.740 - Material & Suppl Special Dept Suppl Totals Invoice Transactions 1 $109.21 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $626.21 Division 000 - Non-Div Totals Invoice Transactions 2 $626.21 Department 250 - Fire Totals Invoice Transactions 2 $626.21 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 6 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6360.065 - Maint & Repairs Bdg NonFlagship
10728 - Ace Hardware-Public Works 091160 Reservation Condo Paid by Check # 106854
04/11/2025 04/29/2025 04/29/2025 05/09/2025 21.84
10728 - Ace Hardware-Public Works 091182 Water City Paid by Check # 106854
04/15/2025 04/29/2025 04/29/2025 05/09/2025 85.73
10728 - Ace Hardware-Public Works 091220 City Hall Paid by Check # 106854
04/21/2025 04/29/2025 04/29/2025 05/09/2025 32.74
10728 - Ace Hardware-Public Works 091236 Roller Hockey Paid by Check # 106854
04/23/2025 05/05/2025 05/05/2025 05/09/2025 68.79
10728 - Ace Hardware-Public Works 091225 City Hall Paid by Check # 106854
04/22/2025 05/05/2025 05/05/2025 05/09/2025 48.04
10728 - Ace Hardware-Public Works 091304 community Center Paid by Check # 106854
04/30/2025 05/05/2025 05/05/2025 05/09/2025 14.19
10728 - Ace Hardware-Public Works 091315 Communtiy Center Paid by Check # 106854
05/01/2025 05/05/2025 05/05/2025 05/09/2025 74.26
10728 - Ace Hardware-Public Works 091316 Community Center Paid by Check # 106854
05/01/2025 05/05/2025 05/05/2025 05/09/2025 7.64
10728 - Ace Hardware-Public Works 091308 Community Center Paid by Check # 106854
05/01/2025 05/05/2025 05/05/2025 05/09/2025 66.54
10034 - American Supply Co. 3058675 City Supplies Paid by Check # 106856
04/17/2025 04/29/2025 04/29/2025 05/09/2025 4,375.52
10080 - Branch's Janitorial 228916 Custodial Services April 2025
Paid by EFT #
6114
04/25/2025 05/05/2025 05/05/2025 05/09/2025 2,886.35
10181 - Dave's Repair Service 38477 Service Paid by Check # 106863
04/11/2025 04/24/2025 04/24/2025 05/09/2025 226.74
10181 - Dave's Repair Service 38530 Monthly Site Inspection Paid by Check # 106863
04/25/2025 05/05/2025 05/05/2025 05/09/2025 145.00
10275 - Home Depot Credit Service 04-13-25 PW Home Depot (6035322503959813)
Paid by Check
# 106868
04/13/2025 04/29/2025 04/29/2025 05/09/2025 1,134.15
10580 - Tri County Fire Protection SP103531 Hockey Building 2nd Ave
Paid by Check
# 106895
04/10/2025 04/29/2025 04/29/2025 05/09/2025 876.60
Account 6360.065 - Maint & Repairs Bdg NonFlagship Totals Invoice Transactions 15 $10,064.13 Account 6360.070 - Maint & Repairs Bdg Public Safety
10728 - Ace Hardware-Public Works 091277 Public Safety Paid by Check # 106854
04/28/2025 05/02/2025 05/02/2025 05/09/2025 8.82
10728 - Ace Hardware-Public Works 091290 Public Safety Paid by Check # 106854
04/29/2025 05/02/2025 05/02/2025 05/09/2025 103.69
Account 6360.070 - Maint & Repairs Bdg Public Safety Totals Invoice Transactions 2 $112.51 Account 6360.690 - Maint & Repairs Supplies
11515 - Nor Cal Signal Supply - Ellen
Lynnette Poole
1325-1 Battery Set Paid by EFT #
6122
05/01/2025 04/30/2025 04/30/2025 05/09/2025 1,968.38
Account 6360.690 - Maint & Repairs Supplies Totals Invoice Transactions 1 $1,968.38 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 7 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2025 56-
107
9th Street Irrigation Paid by Check
# 106874
03/27/2025 04/24/2025 04/24/2025 05/09/2025 369.14
10349 - Marina Coast Water District Apr 2025 56-
090
Locke Paddon Park
(000056-090)
Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 122.01
10349 - Marina Coast Water District Apr 2025 56-
061
Reservation/Locke
Paddon Park
Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 122.01
10349 - Marina Coast Water District Apr 2025 56-
042
3040 Lake Dr Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 208.90
10349 - Marina Coast Water District Apr 2025 56-
006
188 Seaside Circle Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 236.74
10349 - Marina Coast Water District Apr 2025 56-
094
2660 5th Ave (000056-
094)
Paid by Check
# 106874
04/21/2025 05/05/2025 05/05/2025 05/09/2025 358.10
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 6 $1,416.90 Account 6400.630 - Material & Suppl Portable Toilet
10588 - United Site Services INV-5268372 Corp Yard Paid by Check # 106898
04/19/2025 04/24/2025 04/24/2025 05/09/2025 1,240.04
Account 6400.630 - Material & Suppl Portable Toilet Totals Invoice Transactions 1 $1,240.04 Account 6400.737 - Material & Suppl Tools & Equip
10728 - Ace Hardware-Public Works 091235 Tools Paid by Check # 106854
04/22/2025 04/29/2025 04/29/2025 05/09/2025 10.91
10470 - Peninsula Welding & Medical
Supply
278357 Non-Liquid Cylinder Paid by Check
# 106885
04/30/2025 04/30/2025 04/30/2025 05/09/2025 12.90
10599 - Valley Saw & Garden Equipment 404803 Trimmer Paid by Check # 106899
04/09/2025 04/29/2025 04/29/2025 05/09/2025 60.09
Account 6400.737 - Material & Suppl Tools & Equip Totals Invoice Transactions 3 $83.90 Account 6400.800 - Material & Suppl Uniform
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110678309 PW Uniforms Paid by Check
# 106901
04/18/2025 04/24/2025 04/24/2025 05/09/2025 138.68
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110678310 PW supplies Paid by Check
# 106901
04/18/2025 04/24/2025 04/24/2025 05/09/2025 73.51
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110686717 PW Uniforms Paid by Check
# 106901
05/02/2025 05/02/2025 05/02/2025 05/09/2025 219.04
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110686718 PW Shop Supplies Paid by Check
# 106901
05/02/2025 05/02/2025 05/02/2025 05/09/2025 73.51
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 4 $504.74 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 32 $15,390.60 Division 311 - Buildings & Grounds Totals Invoice Transactions 32 $15,390.60 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 8 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 313 - Vehicle Maint
Sub-Division 00 - Non-Subdiv
Account 6360.850 - Maint & Repairs Vehicle
10347 - Marina Auto Stereo & Alarm 7931 Fix power windows Paid by Check # 106873
04/28/2025 05/05/2025 05/05/2025 05/09/2025 250.00
10437 - My Chevrolet CVCS292561 2012 Chevy impala 4dr
PD
Paid by Check
# 106880
04/22/2025 04/29/2025 04/29/2025 05/09/2025 225.00
12181 - Sound Billing, LLC / MyFleetCenter 13242677 Late fee Paid by Check # 106890
03/31/2025 04/24/2025 04/24/2025 05/09/2025 20.00
Account 6360.850 - Maint & Repairs Vehicle Totals Invoice Transactions 3 $495.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 3 $495.00 Division 313 - Vehicle Maint Totals Invoice Transactions 3 $495.00 Department 310 - Public Works Totals Invoice Transactions 35 $15,885.60 Department 410 - Planning
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.610 - Prof Svc Planning - Consultant
10515 - Rincon Consultants, Inc. 64545 Marina Planning Support
Paid by EFT #
6125
04/08/2025 05/02/2025 05/02/2025 05/09/2025 1,601.25
Account 6300.610 - Prof Svc Planning - Consultant Totals Invoice Transactions 1 $1,601.25 Account 6330.100 - Fee Agr Costs - Planning
10171 - CSG Consultants 60860 Marina Station Paid by EFT # 6117
04/11/2025 05/02/2025 05/02/2025 05/09/2025 3,144.00
10508 - Regional Government Services 18264 Marina Dunes Misc February 2025
Paid by EFT #
6124
02/28/2025 05/02/2025 05/02/2025 05/09/2025 3,116.76
10508 - Regional Government Services 18127 Harvey Gas Station January
Paid by EFT #
6124
01/31/2025 05/02/2025 05/02/2025 05/09/2025 1,476.36
Account 6330.100 - Fee Agr Costs - Planning Totals Invoice Transactions 3 $7,737.12 Account 6400.352 - Material & Suppl IT - Software (non-capitalize) 10046 - ARC (Former San Jose Blue) 12784253 Plotter Paid by Check # 106857
04/16/2025 04/24/2025 04/24/2025 05/09/2025 318.79
Account 6400.352 - Material & Suppl IT - Software (non-capitalize) Totals Invoice Transactions 1 $318.79 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 5 $9,657.16 Division 000 - Non-Div Totals Invoice Transactions 5 $9,657.16 Department 410 - Planning Totals Invoice Transactions 5 $9,657.16 Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection 10316 - Kimley-Horn & Associates, Inc. 31630468 Sea Haven Phase 5B Review
Paid by Check
# 106870
03/31/2025 04/29/2025 04/29/2025 05/09/2025 4,266.00
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection Totals Invoice Transactions 1 $4,266.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 9 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.190 - Prof Svc Engineering Svc Interagency 12227 - Standen Cook 002 Fort Ord Paid by Check
# 106892
05/01/2025 05/01/2025 05/01/2025 05/09/2025 855.00
Account 6300.190 - Prof Svc Engineering Svc Interagency Totals Invoice Transactions 1 $855.00 Account 6330.200 - Fee Agr Costs - Engineering
10171 - CSG Consultants 60851 Dunes Hilltop Park-
Inspections
Paid by EFT #
6117
04/11/2025 05/05/2025 05/05/2025 05/09/2025 940.50
10171 - CSG Consultants 60852 Dunes Phase 2-West Paid by EFT # 6117
04/11/2025 05/05/2025 05/05/2025 05/09/2025 228.00
Account 6330.200 - Fee Agr Costs - Engineering Totals Invoice Transactions 2 $1,168.50 Account 6370.540 - Shared Svc NPDES Contribution
10533 - Save The Whales 2024-2025 Storm Water Public
Education Program (FY
2024-2025
Paid by Check
# 106888
04/20/2025 04/25/2025 04/25/2025 05/09/2025 51,865.45
Account 6370.540 - Shared Svc NPDES Contribution Totals Invoice Transactions 1 $51,865.45 Account 6400.565 - Material & Suppl Office Supplies
10734 - Office Depot-Public Works Dept. 416805245001 Office Supplies Annex Paid by Check # 106883
04/10/2025 04/24/2025 04/24/2025 05/09/2025 237.71
10734 - Office Depot-Public Works Dept. 419043426001 Corp Yard Supplies Paid by Check # 106883
04/07/2025 04/24/2025 04/24/2025 05/09/2025 124.74
10734 - Office Depot-Public Works Dept. 418952544001 Furnature Corp Yard Paid by Check # 106883
04/15/2025 04/30/2025 04/30/2025 05/09/2025 53.74
10734 - Office Depot-Public Works Dept. 418952791001 Paper Annex Paid by Check # 106883
04/15/2025 04/30/2025 04/30/2025 05/09/2025 21.84
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 4 $438.03 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 9 $58,592.98 Division 000 - Non-Div Totals Invoice Transactions 9 $58,592.98 Department 420 - Engineering Totals Invoice Transactions 9 $58,592.98 Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.070 - Prof Svc Building Plan Check & Inspection 11138 - Bureau Veritas North America, Inc. RI 25015108 Shell Building 3190 Imjin Rd
Paid by EFT #
6116
04/11/2025 05/02/2025 05/02/2025 05/09/2025 1,088.45
10171 - CSG Consultants B250389 Building Plan Review
Services
Paid by EFT #
6117
04/01/2025 05/02/2025 05/02/2025 05/09/2025 4,038.47
10171 - CSG Consultants 60759 Building Inspection Paid by EFT # 6117
04/09/2025 05/02/2025 05/02/2025 05/09/2025 9,880.00
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 10 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.070 - Prof Svc Building Plan Check & Inspection 10508 - Regional Government Services 18290 Recruitment Services Paid by EFT # 6124
02/28/2025 05/02/2025 05/02/2025 05/09/2025 48.32
Account 6300.070 - Prof Svc Building Plan Check & Inspection Totals Invoice Transactions 4 $15,055.24 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 4 $15,055.24 Division 000 - Non-Div Totals Invoice Transactions 4 $15,055.24 Department 430 - Building Inspection Totals Invoice Transactions 4 $15,055.24 Department 440 - Economic Dev
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
11010 - Adams Ashby Group,Inc. 7104 Rockrose Garden
HOME Grant Monitoring
- 2025
Paid by Check
# 106855
04/22/2025 05/01/2025 05/01/2025 05/09/2025 4,300.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $4,300.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $4,300.00 Division 000 - Non-Div Totals Invoice Transactions 1 $4,300.00 Department 440 - Economic Dev Totals Invoice Transactions 1 $4,300.00 Department 510 - Recreation & Culture
Division 100 - Admin
Sub-Division 00 - Non-Subdiv
Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228914 Custodial service for April 2025
Paid by EFT #
6114
04/25/2025 04/28/2025 04/28/2025 05/09/2025 906.47
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $906.47 Account 6360.690 - Maint & Repairs Supplies
10726 - Ace Hardware-Parks&Recreation 091057 cust # 107 Paid by Check # 106853
04/01/2025 05/01/2025 05/01/2025 05/09/2025 8.72
Account 6360.690 - Maint & Repairs Supplies Totals Invoice Transactions 1 $8.72 Account 6380.150 - Utilities Comm Phone System
10603 - Verizon Wireless 6111246130 542484588-00001 Paid by EFT # 6129
04/17/2025 04/28/2025 04/28/2025 05/09/2025 417.04
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 1 $417.04 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 11 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 510 - Recreation & Culture
Division 100 - Admin
Sub-Division 00 - Non-Subdiv
Account 6400.651 - Material & Suppl Recr Donation - Spec Recr Prog 11784 - John Upshaw John Upshaw - DJ
Monterey
06-02-25 Aids LifeCycle Event Paid by Check
# 106904
02/07/2025 05/05/2025 05/05/2025 05/09/2025 1,200.00
Account 6400.651 - Material & Suppl Recr Donation - Spec Recr Prog Totals Invoice Transactions 1 $1,200.00 Account 6400.740 - Material & Suppl Special Dept Suppl
10726 - Ace Hardware-Parks&Recreation 091076 cust # 107 Paid by Check # 106853
04/02/2025 05/01/2025 05/01/2025 05/09/2025 83.51
Account 6400.740 - Material & Suppl Special Dept Suppl Totals Invoice Transactions 1 $83.51 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 5 $2,615.74 Division 100 - Admin Totals Invoice Transactions 5 $2,615.74 Division 511 - Youth
Sub-Division 00 - Non-Subdiv
Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228914 Custodial service for April 2025
Paid by EFT #
6114
04/25/2025 04/28/2025 04/28/2025 05/09/2025 350.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $350.00 Account 6400.660 - Material & Suppl Recr Youth Progr
11990 - Monterey Bay Parent LLC 2025ci-1709 advertisement Paid by Check # 106876
04/30/2025 05/01/2025 05/01/2025 05/09/2025 988.00
Account 6400.660 - Material & Suppl Recr Youth Progr Totals Invoice Transactions 1 $988.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $1,338.00 Division 511 - Youth Totals Invoice Transactions 2 $1,338.00 Division 512 - Teen
Sub-Division 00 - Non-Subdiv
Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228914 Custodial service for April 2025
Paid by EFT #
6114
04/25/2025 04/28/2025 04/28/2025 05/09/2025 474.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $474.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $474.00 Division 512 - Teen Totals Invoice Transactions 1 $474.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 12 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 510 - Recreation & Culture
Division 513 - Senior
Sub-Division 00 - Non-Subdiv
Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228914 Custodial service for April 2025
Paid by EFT #
6114
04/25/2025 04/28/2025 04/28/2025 05/09/2025 329.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $329.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $329.00 Division 513 - Senior Totals Invoice Transactions 1 $329.00 Division 514 - Sports
Sub-Division 00 - Non-Subdiv
Account 6400.656 - Material & Suppl Recr Sports Prog
10726 - Ace Hardware-Parks&Recreation 090939 cust # 107 Paid by Check # 106853
03/18/2025 05/01/2025 05/01/2025 05/09/2025 14.18
10726 - Ace Hardware-Parks&Recreation 091003 cust # 107 Paid by Check # 106853
03/25/2025 05/01/2025 05/01/2025 05/09/2025 15.90
10726 - Ace Hardware-Parks&Recreation 091165 cust # 107 Paid by Check # 106853
04/12/2025 05/01/2025 05/01/2025 05/09/2025 13.07
Account 6400.656 - Material & Suppl Recr Sports Prog Totals Invoice Transactions 3 $43.15 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 3 $43.15 Division 514 - Sports Totals Invoice Transactions 3 $43.15 Department 510 - Recreation & Culture Totals Invoice Transactions 12 $4,799.89 Fund 100 - General Fund Totals Invoice Transactions 128 $393,037.89 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 13 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 110 - Vehicle and Equipment
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.450 - Other Charges Leases & Rents
11491 - Enterprise FM Trust - Fleet Lease
payments only
FBN5329092 Lease Payment/May
2025
Paid by EFT #
6118
05/03/2025 05/06/2025 05/06/2025 05/09/2025 40,461.80
Account 6600.450 - Other Charges Leases & Rents Totals Invoice Transactions 1 $40,461.80 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $40,461.80 Division 000 - Non-Div Totals Invoice Transactions 1 $40,461.80 Department 000 - Non-Dept Totals Invoice Transactions 1 $40,461.80 Fund 110 - Vehicle and Equipment Totals Invoice Transactions 1 $40,461.80 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 14 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 130 - Library Maintenance
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.440 - Maint & Repairs Landscape General
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 894.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $894.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $894.00 Division 000 - Non-Div Totals Invoice Transactions 1 $894.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $894.00 Fund 130 - Library Maintenance Totals Invoice Transactions 1 $894.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 15 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6111366493 PW Verizon Wireless (972476364-00001)
Paid by EFT #
6129
04/18/2025 05/01/2025 05/01/2025 05/09/2025 133.17
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $133.17 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric Apr 2025 329-1 430 Marina Heights Dr Unit A (2391581329-1)
Paid by Check
# 106884
04/14/2025 05/02/2025 05/02/2025 05/09/2025 46.15
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 1 $46.15 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
008
Reservation & Del
Monte
Paid by Check
# 106874
04/07/2025 04/24/2025 04/24/2025 05/09/2025 42.29
10349 - Marina Coast Water District Apr 2025 56-
027
Calif Ave at Reindollar Paid by Check
# 106874
04/14/2025 04/24/2025 04/24/2025 05/09/2025 65.06
10349 - Marina Coast Water District Apr 2025 56-
040
Hilo Ave Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 42.29
10349 - Marina Coast Water District Apr 2025 56-
028
California at Jerry Ct Paid by Check
# 106874
04/21/2025 05/01/2025 05/01/2025 05/09/2025 65.06
10349 - Marina Coast Water District Apr 2025 56-
024
Del Monte/Palm Paid by Check
# 106874
04/14/2025 05/01/2025 05/01/2025 05/09/2025 190.34
10349 - Marina Coast Water District Apr 2025 56-
022
Reser/Marina Auto
Stereo Irrigation
Paid by Check
# 106874
04/14/2025 05/01/2025 05/01/2025 05/09/2025 65.06
10349 - Marina Coast Water District Apr 2025 56-
085
Crescent/Whitney
Irrigation
Paid by Check
# 106874
04/07/2025 05/02/2025 05/02/2025 05/09/2025 42.29
10349 - Marina Coast Water District Apr 2025 56-
104
2850 5th Avenue
(000056-104)
Paid by Check
# 106874
04/28/2025 05/02/2025 05/02/2025 05/09/2025 72.89
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 8 $585.28 Account 6400.733 - Material & Suppl Signs
10728 - Ace Hardware-Public Works 091117 Sign maintenance Paid by Check # 106854
04/07/2025 04/29/2025 04/29/2025 05/09/2025 2.62
10728 - Ace Hardware-Public Works 091222 Streets Signs Paid by Check # 106854
04/21/2025 05/02/2025 05/02/2025 05/09/2025 56.52
10108 - Capitol Barricade, Inc. 177080 Arrows and Ubolt Brackets
Paid by Check
# 106860
05/02/2025 05/02/2025 05/02/2025 05/09/2025 2,770.84
Account 6400.733 - Material & Suppl Signs Totals Invoice Transactions 3 $2,829.98 Account 6400.740 - Material & Suppl Special Dept Suppl
10728 - Ace Hardware-Public Works 091171 streets Paid by Check # 106854
04/14/2025 04/29/2025 04/29/2025 05/09/2025 28.38
10949 - Edges Electrical Group S6392573.001 LED Kim Retrofit Paid by Check # 106864
04/21/2025 04/30/2025 04/30/2025 05/09/2025 2,276.41
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 16 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.740 - Material & Suppl Special Dept Suppl
10949 - Edges Electrical Group S6392573.002 Freight Paid by Check # 106864
04/21/2025 04/30/2025 04/30/2025 05/09/2025 64.59
Account 6400.740 - Material & Suppl Special Dept Suppl Totals Invoice Transactions 3 $2,369.38 Account 6400.754 - Material & Suppl Street Sweeper
10427 - Monterey Regional Waste
Management District
4290995 Street Sweeper Dirt Paid by Check
# 106879
04/04/2025 04/30/2025 04/30/2025 05/09/2025 509.74
10427 - Monterey Regional Waste
Management District
4290809 Street Sweeper Dirt Paid by Check
# 106879
04/04/2025 04/30/2025 04/30/2025 05/09/2025 518.98
10427 - Monterey Regional Waste
Management District
4290676 Street Sweeper Dirt Paid by Check
# 106879
04/04/2025 04/30/2025 04/30/2025 05/09/2025 543.62
Account 6400.754 - Material & Suppl Street Sweeper Totals Invoice Transactions 3 $1,572.34 Account 6400.800 - Material & Suppl Uniform
10101 - California Department of
Transportation
SL250974 Signals and Lighting
Billing
Paid by Check
# 106859
04/21/2025 04/30/2025 04/30/2025 05/09/2025 948.26
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 1 $948.26 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 20 $8,484.56 Division 000 - Non-Div Totals Invoice Transactions 20 $8,484.56 Department 000 - Non-Dept Totals Invoice Transactions 20 $8,484.56 Fund 220 - Gas Tax Totals Invoice Transactions 20 $8,484.56 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 17 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 223 - FORA Dissolution
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
11489 - Wallace Group, Inc. 64859 Blight Removal Paid by Check # 106902
04/21/2025 04/30/2025 04/30/2025 05/09/2025 30,879.09
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $30,879.09 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $30,879.09 Division 000 - Non-Div Totals Invoice Transactions 1 $30,879.09 Department 000 - Non-Dept Totals Invoice Transactions 1 $30,879.09 Fund 223 - FORA Dissolution Totals Invoice Transactions 1 $30,879.09 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 18 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 232 - Seabreeze AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.440 - Maint & Repairs Landscape General
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 226.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $226.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $226.00 Division 000 - Non-Div Totals Invoice Transactions 1 $226.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $226.00 Fund 232 - Seabreeze AD Totals Invoice Transactions 1 $226.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 19 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 233 - Monterey Bay Estates AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.440 - Maint & Repairs Landscape General
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 485.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $485.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $485.00 Division 000 - Non-Div Totals Invoice Transactions 1 $485.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $485.00 Fund 233 - Monterey Bay Estates AD Totals Invoice Transactions 1 $485.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 20 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 235 - Cypress Cove II AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.440 - Maint & Repairs Landscape General
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 549.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $549.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $549.00 Division 000 - Non-Div Totals Invoice Transactions 1 $549.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $549.00 Fund 235 - Cypress Cove II AD Totals Invoice Transactions 1 $549.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 21 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 251 - CFD - Locke Paddon
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.440 - Maint & Repairs Landscape General
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 258.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $258.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $258.00 Division 000 - Non-Div Totals Invoice Transactions 1 $258.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $258.00 Fund 251 - CFD - Locke Paddon Totals Invoice Transactions 1 $258.00 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 22 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 255 - Housing Assistance Fund
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.400 - Other Charges - Fees
12067 - Sterling Management / Sterling
Property Management
05-01-25 306 Reservation Road -
HOA Fee - May 2025
Paid by Check
# 106893
05/01/2025 05/01/2025 05/01/2025 05/09/2025 555.98
Account 6600.400 - Other Charges - Fees Totals Invoice Transactions 1 $555.98 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $555.98 Division 000 - Non-Div Totals Invoice Transactions 1 $555.98 Department 000 - Non-Dept Totals Invoice Transactions 1 $555.98 Fund 255 - Housing Assistance Fund Totals Invoice Transactions 1 $555.98 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 23 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 422 - Capital Projects - Measure X
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10425 - Monterey Peninsula Engineering 24-12-33 RET Slurry Seal Paid by Check # 106878
04/24/2025 04/29/2025 04/29/2025 05/09/2025 436.73
10425 - Monterey Peninsula Engineering 24-12-32 Slurry Seal Paid by Check # 106878
04/24/2025 04/29/2025 04/29/2025 05/09/2025 8,297.86
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $8,734.59 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $8,734.59 Division 000 - Non-Div Totals Invoice Transactions 2 $8,734.59 Department 000 - Non-Dept Totals Invoice Transactions 2 $8,734.59 Fund 422 - Capital Projects - Measure X Totals Invoice Transactions 2 $8,734.59 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 24 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 462 - City Capital Projects
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10316 - Kimley-Horn & Associates, Inc. 31630462 2nd Ave alignment Study
Paid by Check
# 106870
03/31/2025 04/29/2025 04/29/2025 05/09/2025 10,059.50
10316 - Kimley-Horn & Associates, Inc. 31264967 Reservation Rd Corridor
Paid by Check
# 106870
02/28/2025 05/01/2025 05/01/2025 05/09/2025 25,557.00
10316 - Kimley-Horn & Associates, Inc. 31451832 Reservation Rd Corridor
Paid by Check
# 106870
03/31/2025 05/02/2025 05/02/2025 05/09/2025 17,328.00
10316 - Kimley-Horn & Associates, Inc. 31357027 Imjin Parkway PS&E Paid by Check # 106870
03/31/2025 05/02/2025 05/02/2025 05/09/2025 19,874.50
10425 - Monterey Peninsula Engineering 24-12-46 Carmel Ave Improvements
Paid by Check
# 106878
04/24/2025 04/30/2025 04/30/2025 05/09/2025 66,276.75
10425 - Monterey Peninsula Engineering 25-03-29 Preston Park Upgrade Paid by Check # 106878
04/28/2025 05/05/2025 05/05/2025 05/09/2025 97,412.82
11762 - Raimi + Associates, Inc 25-6856 Marina GPU Paid by EFT # 6123
03/27/2025 05/02/2025 05/02/2025 05/09/2025 32,880.18
11762 - Raimi + Associates, Inc 25-6896 Marina GPU Paid by EFT # 6123
05/05/2025 05/06/2025 05/06/2025 05/09/2025 47,635.89
11266 - Verde Design, Inc. 10-2318501 Marina Dunes Ph 1 Amendment 3
Paid by Check
# 106900
04/09/2025 05/02/2025 05/02/2025 05/09/2025 117,375.27
10425 - Monterey Peninsula Engineering 24-12-43 RET Los Arboles Sports Complex
Paid by Check
# 106878
04/24/2025 04/30/2025 04/30/2025 05/09/2025 37.50
10425 - Monterey Peninsula Engineering 24-12-42 Los Arboles Sports Complex
Paid by Check
# 106878
04/24/2025 04/30/2025 04/30/2025 05/09/2025 712.50
10425 - Monterey Peninsula Engineering 24-12-47 RET Carmel Ave Improvements
Paid by Check
# 106878
04/24/2025 04/30/2025 04/30/2025 05/09/2025 3,488.25
10515 - Rincon Consultants, Inc. 64648 Marina Housing
Element Update
Paid by EFT #
6125
04/10/2025 05/02/2025 05/02/2025 05/09/2025 1,414.75
11489 - Wallace Group, Inc. 64865 Del Monte Medians Paid by Check # 106902
04/21/2025 04/24/2025 04/24/2025 05/09/2025 788.13
11489 - Wallace Group, Inc. 64907 Program Management Paid by Check # 106902
04/21/2025 04/24/2025 04/24/2025 05/09/2025 8,541.90
11489 - Wallace Group, Inc. 63471 Sea Haven City Park Paid by Check # 106902
10/21/2024 05/02/2025 05/02/2025 05/09/2025 1,749.81
11084 - EMC Planning Group 24-074-3 Ft. Ord Dunes State Park
Paid by Check
# 106865
02/28/2025 05/05/2025 05/05/2025 05/09/2025 9,855.67
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 17 $460,988.42 Account 6700.105 - Capital Outlay Construction
10425 - Monterey Peninsula Engineering 24-12-34 Kennedy Court Storm Drain
Paid by Check
# 106878
04/24/2025 05/01/2025 05/01/2025 05/09/2025 24,528.39
10425 - Monterey Peninsula Engineering 24-12-48 Old Corp Yard Entry Gate Automation
Paid by Check
# 106878
04/24/2025 05/01/2025 05/01/2025 05/09/2025 35,270.65
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 25 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 462 - City Capital Projects
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6700.105 - Capital Outlay Construction
10425 - Monterey Peninsula Engineering 24-12-35 RET Kennedy Court Storm Drain
Paid by Check
# 106878
04/24/2025 05/01/2025 05/01/2025 05/09/2025 1,290.97
Account 6700.105 - Capital Outlay Construction Totals Invoice Transactions 3 $61,090.01 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 20 $522,078.43 Division 000 - Non-Div Totals Invoice Transactions 20 $522,078.43 Department 000 - Non-Dept Totals Invoice Transactions 20 $522,078.43 Fund 462 - City Capital Projects Totals Invoice Transactions 20 $522,078.43 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 26 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc 11964 - Shute Mihaly & Weinberger LLP 291158 Airport - March 2025 Paid by EFT # 6127
04/28/2025 05/01/2025 05/01/2025 05/09/2025 3,682.44
11704 - Wellington & Rathie - Robert R
Wellington Jr.
26442 Marina Municipal
Airport Matters - July
2023
Paid by Check
# 106903
04/26/2025 05/01/2025 05/01/2025 05/09/2025 380.00
11704 - Wellington & Rathie - Robert R
Wellington Jr.
26457 Marina Municipal
Airport Matters -
September 2023
Paid by Check
# 106903
04/28/2025 05/05/2025 05/05/2025 05/09/2025 100.00
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc Totals Invoice Transactions 3 $4,162.44 Account 6360.050 - Maint & Repairs Building
10239 - First Alarm 882753 721 Neeson Rd Bldg
533 Alarm Monitoring
Paid by EFT #
6119
04/15/2025 05/06/2025 04/29/2025 05/09/2025 438.66
10239 - First Alarm 882752 3240 Imjin Rd Bldg 510
Alarm Monitoring
Paid by EFT #
6119
04/15/2025 05/06/2025 04/29/2025 05/09/2025 538.89
Account 6360.050 - Maint & Repairs Building Totals Invoice Transactions 2 $977.55 Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades 10897 - TechRx Technology Services 12775 AJs Laptop transfer Paid by EFT # 6128
04/30/2025 05/29/2025 04/29/2025 05/09/2025 1,671.53
Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades Totals Invoice Transactions 1 $1,671.53 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228915 Janitorial Service
Police/Fire/Airport April
2025
Paid by EFT #
6114
04/25/2025 05/02/2025 05/02/2025 05/09/2025 410.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $410.00 Account 6360.440 - Maint & Repairs Landscape General
10275 - Home Depot Credit Service 04-13-25 PW Home Depot (6035322503959813)
Paid by Check
# 106868
04/13/2025 04/29/2025 04/29/2025 05/09/2025 157.65
10446 - New Image Landscape Co. 150591 Landscape
Maintenance for April
2025
Paid by Check
# 106881
04/30/2025 05/05/2025 05/05/2025 05/09/2025 2,340.00
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 2 $2,497.65 Account 6360.448 - Maint & Repairs Lighting
10728 - Ace Hardware-Public Works 091278 LED Light Bulbs Paid by Check # 106854
04/28/2025 04/29/2025 04/29/2025 05/09/2025 21.84
Account 6360.448 - Maint & Repairs Lighting Totals Invoice Transactions 1 $21.84 Account 6360.570 - Maint & Repairs Other Svc Agr
10527 - SAFETY-KLEEN SYSTEMS, INC. 97046353 Fuel Paid by Check # 106887
04/24/2025 05/05/2025 05/05/2025 05/09/2025 890.33
Account 6360.570 - Maint & Repairs Other Svc Agr Totals Invoice Transactions 1 $890.33 Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 27 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000023388203 Fire Alarms Hangar 524 & 533 (9391023444)
Paid by Check
# 106858
04/28/2025 06/04/2025 05/01/2025 05/09/2025 62.19
10758 - AT & T CALNET3 000023388208 AWOS-Auto Weather
Service (9391023449)
Paid by Check
# 106858
04/30/2025 06/04/2025 05/01/2025 05/09/2025 33.84
10758 - AT & T CALNET3 000023388202 Fire Alarms Hangar 524 & 533 (9391023443)
Paid by Check
# 106858
04/28/2025 06/04/2025 05/01/2025 05/09/2025 62.19
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 3 $158.22 Account 6400.352 - Material & Suppl IT - Software (non-capitalize) 10897 - TechRx Technology Services 12775 AJs Laptop transfer Paid by EFT # 6128
04/30/2025 05/29/2025 04/29/2025 05/09/2025 285.00
Account 6400.352 - Material & Suppl IT - Software (non-capitalize) Totals Invoice Transactions 1 $285.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 15 $11,074.56 Division 000 - Non-Div Totals Invoice Transactions 15 $11,074.56 Department 000 - Non-Dept Totals Invoice Transactions 15 $11,074.56 Fund 555 - Marina Airport Totals Invoice Transactions 15 $11,074.56 Grand Totals Invoice Transactions 193 $1,017,718.90
Run by Melanie Hernandez on 05/08/2025 01:18:56 PM Page 28 of 28 Accounts Payable by G/L Distribution Report
Payment Date Range 05/09/25 - 05/09/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 110 - City Council
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.630 - Other Charges Promotional Activities 12244 - Frederick Nelson 05-08-25 Izunokuni Japan Video Edits
Paid by Check
# 106919
05/08/2025 05/13/2025 05/13/2025 05/16/2025 300.00
12243 - Printworks.Solutions Inc. /
Printworks.Solutions
9762 Banner - Izunokuni Paid by Check
# 106942
03/06/2025 05/06/2025 05/06/2025 05/16/2025 327.75
Account 6600.630 - Other Charges Promotional Activities Totals Invoice Transactions 2 $627.75 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $627.75 Division 000 - Non-Div Totals Invoice Transactions 2 $627.75 Department 110 - City Council Totals Invoice Transactions 2 $627.75 Department 120 - City Mgr/HR/Risk
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.465 - Prof Svc Legal - Special Counsel
11425 - Formation Environmental, LLC 9283 Groundwater
Sustainability Plan
Paid by EFT #
6137
04/27/2025 05/12/2025 05/12/2025 05/16/2025 2,465.00
Account 6300.465 - Prof Svc Legal - Special Counsel Totals Invoice Transactions 1 $2,465.00 Account 6300.570 - Prof Svc Other
10315 - Keyser Marston Associates 0039733 Car Dealership Relocation Assistance -
April 2025
Paid by EFT #
6140
05/07/2025 05/06/2025 05/06/2025 05/16/2025 5,665.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $5,665.00 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 125.10
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 46.91
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $172.01 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 4 $8,302.01 Division 000 - Non-Div Totals Invoice Transactions 4 $8,302.01 Department 120 - City Mgr/HR/Risk Totals Invoice Transactions 4 $8,302.01 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 1 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 130 - Finance
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.565 - Material & Suppl Office Supplies
10732 - Office Depot-General Account 421795711001 Office Supplies-Finance (toner/legal paper)
Paid by Check
# 106937
05/01/2025 05/13/2025 05/13/2025 05/16/2025 263.60
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 1 $263.60 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $263.60 Division 000 - Non-Div Totals Invoice Transactions 1 $263.60 Department 130 - Finance Totals Invoice Transactions 1 $263.60 Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.217 - Prof Svc Fin - Business Lic Services 10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN049387 March 2025 BL Admin
Fee
Paid by EFT #
6139
03/31/2025 05/13/2025 05/13/2025 05/16/2025 413.17
Account 6300.217 - Prof Svc Fin - Business Lic Services Totals Invoice Transactions 1 $413.17 Account 6300.230 - Prof Svc Fin - Tax Reporting & Audit 10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN041066 Sales Tax and Audit
Srvs July-Sept 2024
Paid by EFT #
6139
07/26/2024 05/13/2025 05/13/2025 05/16/2025 1,390.85
Account 6300.230 - Prof Svc Fin - Tax Reporting & Audit Totals Invoice Transactions 1 $1,390.85 Account 6300.570 - Prof Svc Other
10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN049388 March 2025 - HDL TOT Paid by EFT #
6139
03/31/2025 05/13/2025 05/13/2025 05/16/2025 2,279.33
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $2,279.33 Account 6360.570 - Maint & Repairs Other Svc Agr
10129 - Cintas Corporation 4230060051 Mat Service City Hall Paid by Check # 106915
05/09/2025 05/13/2025 05/13/2025 05/16/2025 61.72
Account 6360.570 - Maint & Repairs Other Svc Agr Totals Invoice Transactions 1 $61.72 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2025 313-
6 PG&E 6793435313-6 Paid by Check
# 106940
04/24/2025 05/13/2025 05/13/2025 05/16/2025 8,503.89
10463 - Pacific Gas & Electric May 2025 562-0 PG&E - 4758891562-0 Paid by Check # 106940
05/08/2025 05/13/2025 05/13/2025 05/16/2025 1,564.15
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 2 $10,068.04 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
018
208 Palm Ave (000056-
018)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 250.66
10349 - Marina Coast Water District Apr 2025 56-
017
208 Palm Ave Unit A
(000056-017)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 71.59
10349 - Marina Coast Water District Apr 2025 56-
041
Acct #000056041 3260
Imjin Road
Paid by Check
# 106929
04/28/2025 05/13/2025 05/13/2025 05/16/2025 346.91
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 3 $669.16 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 2 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.635 - Material & Suppl Postage Shipping
10480 - Pitney Bowes 3107217009 Postage Meter
Quarterly Lease -
March-June 2025
Paid by Check
# 106941
05/12/2025 05/13/2025 05/13/2025 05/16/2025 1,375.38
Account 6400.635 - Material & Suppl Postage Shipping Totals Invoice Transactions 1 $1,375.38 Account 6600.452 - Other Charges Leased Copier
11451 - Monterey Bay Office Products - US
Bank
554905265 City Hall Copier Lease -
May 2025
Paid by Check
# 106930
05/04/2025 05/13/2025 05/13/2025 05/16/2025 380.20
Account 6600.452 - Other Charges Leased Copier Totals Invoice Transactions 1 $380.20 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 11 $16,637.85 Division 000 - Non-Div Totals Invoice Transactions 11 $16,637.85 Department 190 - Citywide Non-Dept Totals Invoice Transactions 11 $16,637.85 Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10334 - Lexis Nexis Risk Solutions 1100137762 April 2025 Minimum Commitment
Paid by Check
# 106928
04/30/2025 05/30/2025 05/01/2025 05/16/2025 150.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $150.00 Account 6360.050 - Maint & Repairs Building
10239 - First Alarm 884577 Service Call - Ticket
236533
Paid by EFT #
6136
05/07/2025 05/07/2025 05/01/2025 05/16/2025 35.00
10239 - First Alarm 884570 Service Call and Labor -
Ticket 232844
Paid by EFT #
6136
05/07/2025 05/07/2025 05/01/2025 05/16/2025 355.00
Account 6360.050 - Maint & Repairs Building Totals Invoice Transactions 2 $390.00 Account 6360.342 - Maint & Repairs IT - System Annual Maint 11131 - Online Solutions LLC - Citizenserve 6039 Annual Billing - user subscription 8/01/25 -
7/31/26
Paid by Check
# 106939
04/07/2025 05/12/2025 05/12/2025 05/16/2025 10,500.00
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 1 $10,500.00 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228894 Janitorial Service
Police/Fire/Airport
March 2025
Paid by EFT #
6133
03/24/2025 05/01/2025 05/01/2025 05/16/2025 1,308.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $1,308.00 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 4,753.78
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 3 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 1,782.66
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $6,536.44 Account 6400.565 - Material & Suppl Office Supplies
10498 - Quill Corporation 43810541 Office Supplies Paid by Check # 106943
04/21/2025 05/01/2025 05/01/2025 05/16/2025 398.46
10498 - Quill Corporation 43809094 Office Supplies -
fingerprint pad
Paid by Check
# 106943
04/21/2025 05/01/2025 05/01/2025 05/16/2025 90.28
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 2 $488.74 Account 6400.635 - Material & Suppl Postage Shipping
10235 - FedEx 8-849-01256 Acct # 3995-9218-6 Paid by Check # 106918
05/02/2025 05/02/2025 05/01/2025 05/16/2025 21.22
Account 6400.635 - Material & Suppl Postage Shipping Totals Invoice Transactions 1 $21.22 Account 6400.735 - Material & Suppl Office Equip
10498 - Quill Corporation 43797545 Office Equipment -
Computer Desk
Paid by Check
# 106943
04/21/2025 05/01/2025 05/01/2025 05/16/2025 107.93
Account 6400.735 - Material & Suppl Office Equip Totals Invoice Transactions 1 $107.93 Account 6500.620 - Training & Travel POST
11408 - Christopher Johnson - Employee 5-27-25 Per Diem Johnson SLI Session 8
Paid by EFT #
6134
05/12/2025 05/12/2025 05/12/2025 05/16/2025 174.00
11824 - Gabriel Rose - Employee 5-27-25 Per Diem Rose - Less Lethal Weapons and
Diversionary Devices
Ins
Paid by Check
# 106920
05/13/2025 05/13/2025 05/13/2025 05/16/2025 161.00
11460 - Sacramento County Sheriffs Dept. -
SSDTTF
5-28-25 Less Lethal Weapon &
Diversionary Devices
Instructor
Paid by Check
# 106944
04/07/2025 05/13/2025 05/13/2025 05/16/2025 664.00
10531 - Santa Clara County Sheriff's Office 1800093465 CIT Class - CSO Bains Training
Paid by Check
# 106948
04/10/2025 05/02/2025 05/02/2025 05/16/2025 110.00
Account 6500.620 - Training & Travel POST Totals Invoice Transactions 4 $1,109.00 Account 6500.700 - Training & Travel Training & Travel
12049 - Jason Louis / The Briefing Room,
LLC
1312 Online Law
Enforxement Training -
Annual Subscription
Paid by Check
# 106923
05/09/2025 05/09/2025 05/01/2025 05/16/2025 880.24
Account 6500.700 - Training & Travel Training & Travel Totals Invoice Transactions 1 $880.24 Account 6600.625 - Other Charges Printing Svc
12091 - MP EXPRESS, INC. 77816 Business Cards - 1 staff member
Paid by Check
# 106934
05/07/2025 05/07/2025 05/01/2025 05/16/2025 143.60
Account 6600.625 - Other Charges Printing Svc Totals Invoice Transactions 1 $143.60 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 4 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 17 $21,635.17 Division 000 - Non-Div Totals Invoice Transactions 17 $21,635.17 Department 210 - Police Totals Invoice Transactions 17 $21,635.17 Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10841 - Carmel Fire Protection Associates -
Art Black
2025-J Apartment Inspections
(22 Apartments)
Paid by Check
# 106914
05/06/2025 05/12/2025 05/12/2025 05/16/2025 1,650.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $1,650.00 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228894 Janitorial Service
Police/Fire/Airport
March 2025
Paid by EFT #
6133
03/24/2025 05/01/2025 05/01/2025 05/16/2025 517.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $517.00 Account 6380.150 - Utilities Comm Phone System
10603 - Verizon Wireless 6111914906 371782403-00002 FD Mobile Mar 26 - Apr 25
Paid by EFT #
6145
04/25/2025 05/14/2025 05/14/2025 05/16/2025 546.95
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 1 $546.95 Account 6400.100 - Material & Suppl CSA 74 Funded
10077 - Bound Tree Medical LLC 85766100 Medical Supplies Paid by Check # 106910
05/09/2025 05/12/2025 05/12/2025 05/16/2025 2,839.43
Account 6400.100 - Material & Suppl CSA 74 Funded Totals Invoice Transactions 1 $2,839.43 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 375.30
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 1,919.45
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $2,294.75 Account 6400.565 - Material & Suppl Office Supplies
12202 - Staples, Inc./Staples Contract &
Commercial LLC db
6029807644 Blue Recycling Can Paid by Check
# 106951
04/21/2025 05/01/2025 05/01/2025 05/16/2025 8.85
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 1 $8.85 Account 6400.739 - Material & Suppl Special Dept Exp-Fire Prevent 12091 - MP EXPRESS, INC. 77819 Business Cards for Div.

Chief and Admin
Paid by Check
# 106934
05/07/2025 05/08/2025 05/08/2025 05/16/2025 177.40
Account 6400.739 - Material & Suppl Special Dept Exp-Fire Prevent Totals Invoice Transactions 1 $177.40 Account 6400.740 - Material & Suppl Special Dept Suppl
10927 - Ace Hardware - Fire Dept. 091409 Cust #204 - Fasteners Paid by Check # 106906
05/13/2025 05/13/2025 05/13/2025 05/16/2025 13.44
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 5 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.740 - Material & Suppl Special Dept Suppl
10927 - Ace Hardware - Fire Dept. 091414 Fasteners, Dishwasher Pods
Paid by Check
# 106906
05/13/2025 05/14/2025 05/14/2025 05/16/2025 33.66
10868 - Ergometrics and Applied Personnel
Research, Inc.
147212 Fire Team Promotional
Testing
Paid by Check
# 106917
04/30/2025 05/08/2025 05/08/2025 05/16/2025 2,503.65
Account 6400.740 - Material & Suppl Special Dept Suppl Totals Invoice Transactions 3 $2,550.75 Account 6500.700 - Training & Travel Training & Travel
11149 - Athena Suich- Employee only 05.01.25 Per Diem 5 days Know your Apparatus
Paid by Check
# 106908
05/01/2025 05/01/2025 05/01/2025 05/16/2025 230.00
10971 - Jesse Alvarenga - Employee only 05.01.25 Per Diem 5 days Know your Apparatus
Paid by Check
# 106924
05/01/2025 05/01/2025 05/01/2025 05/16/2025 230.00
12042 - Samantha Flores - Employee only 05.01.25 Per Diem 5 days Know your Apparatus
Paid by Check
# 106947
05/01/2025 05/01/2025 05/01/2025 05/16/2025 230.00
Account 6500.700 - Training & Travel Training & Travel Totals Invoice Transactions 3 $690.00 Account 6600.340 - Other Charges Insur - Liability
10439 - Myers Stevens & Toohey Co 1439465 Reserve Firefighters Insurance Invoice
Paid by Check
# 106935
04/21/2025 05/09/2025 05/09/2025 05/16/2025 1,845.00
Account 6600.340 - Other Charges Insur - Liability Totals Invoice Transactions 1 $1,845.00 Account 6700.130 - Capital Outlay Vehicles
10323 - L.N. Curtis & Sons INV944986 New Truck Equipment Paid by EFT # 6141
05/06/2025 05/07/2025 05/07/2025 05/16/2025 3,471.43
10323 - L.N. Curtis & Sons INV946799 Equipment for Fire Truck
Paid by EFT #
6141
05/09/2025 05/12/2025 05/12/2025 05/16/2025 1,815.42
Account 6700.130 - Capital Outlay Vehicles Totals Invoice Transactions 2 $5,286.85 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 17 $18,406.98 Division 000 - Non-Div Totals Invoice Transactions 17 $18,406.98 Department 250 - Fire Totals Invoice Transactions 17 $18,406.98 Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10005 - A-1 Sweeping Service April 2025 Marina Sweeping Service
Paid by Check
# 106905
04/30/2025 05/08/2025 05/08/2025 05/16/2025 8,415.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $8,415.00 Account 6360.065 - Maint & Repairs Bdg NonFlagship
10728 - Ace Hardware-Public Works 091059 Key Paid by Check # 106907
04/01/2025 04/25/2025 04/25/2025 05/16/2025 5.45
10728 - Ace Hardware-Public Works 090781 keys Paid by Check # 106907
02/26/2025 04/25/2025 04/25/2025 05/16/2025 8.72
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 6 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6360.065 - Maint & Repairs Bdg NonFlagship
10250 - Gavilan Pest Control 0169575 3126 Shoemaker at Pond
Paid by Check
# 106921
04/28/2025 05/08/2025 05/08/2025 05/16/2025 80.00
10250 - Gavilan Pest Control 0169638 Preston Park Paid by Check # 106921
04/11/2025 05/08/2025 05/08/2025 05/16/2025 180.00
10250 - Gavilan Pest Control 0169574 Marina Libary 190 Seaside Cir
Paid by Check
# 106921
04/30/2025 05/08/2025 05/08/2025 05/16/2025 300.00
10250 - Gavilan Pest Control 0169637 Preston Park Paid by Check # 106921
04/30/2025 05/08/2025 05/08/2025 05/16/2025 180.00
10250 - Gavilan Pest Control 0170241 211 Hillcrest Ave Paid by Check # 106921
05/02/2025 05/12/2025 05/12/2025 05/16/2025 82.00
Account 6360.065 - Maint & Repairs Bdg NonFlagship Totals Invoice Transactions 7 $836.17 Account 6360.440 - Maint & Repairs Landscape General
10599 - Valley Saw & Garden Equipment 404495 FS250R 5 Machine Total
Paid by Check
# 106956
04/07/2025 04/25/2025 04/25/2025 05/16/2025 593.61
Account 6360.440 - Maint & Repairs Landscape General Totals Invoice Transactions 1 $593.61 Account 6360.690 - Maint & Repairs Supplies
10292 - Interstate Battery 50297849 Batteries Paid by Check # 106922
04/11/2025 04/25/2025 04/25/2025 05/16/2025 338.20
Account 6360.690 - Maint & Repairs Supplies Totals Invoice Transactions 1 $338.20 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
045
3100 Preston Dr Paid by Check
# 106929
04/21/2025 04/25/2025 04/25/2025 05/16/2025 3,676.04
10349 - Marina Coast Water District Apr 2025 56-
046
3100 Preston Dr Paid by Check
# 106929
04/21/2025 04/25/2025 04/25/2025 05/16/2025 198.82
10349 - Marina Coast Water District Apr 2025 56-
019
211 Hillcrest Ave
(000056-019)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 709.46
10349 - Marina Coast Water District Apr 2025 56-
001
209-13 Cypress Ave
(000056-001)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 197.90
10349 - Marina Coast Water District Apr 2025 56-
111
Imjin Pkwy & Preston
Dr (000056-111)
Paid by Check
# 106929
04/21/2025 05/01/2025 05/01/2025 05/16/2025 215.71
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 5 $4,997.93 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 187.65
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 70.37
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $258.02 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 7 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6400.737 - Material & Suppl Tools & Equip
10967 - Monterey Signs, Inc. 26420 Magnets Building Paid by EFT # 6142
04/24/2025 04/25/2025 04/25/2025 05/16/2025 409.69
Account 6400.737 - Material & Suppl Tools & Equip Totals Invoice Transactions 1 $409.69 Account 6400.800 - Material & Suppl Uniform
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110682576 PW Uniforms Paid by Check
# 106957
04/25/2025 04/25/2025 04/25/2025 05/16/2025 138.68
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110682577 PW Shop Supplies Paid by Check
# 106957
04/25/2025 04/25/2025 04/25/2025 05/16/2025 73.51
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110690891 PW Shop Towels Paid by Check
# 106957
05/09/2025 05/12/2025 05/12/2025 05/16/2025 73.51
10043 - VESTIS GROUP, INC./(f/k/a

ARAMARK UNIFORM & C
5110690890 pw uniforms Paid by Check
# 106957
05/09/2025 05/12/2025 05/12/2025 05/16/2025 235.82
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 4 $521.52 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 22 $16,370.14 Division 311 - Buildings & Grounds Totals Invoice Transactions 22 $16,370.14 Division 313 - Vehicle Maint
Sub-Division 00 - Non-Subdiv
Account 6360.850 - Maint & Repairs Vehicle
10428 - Monterey Tire Service 1-123959 19 dodge durango ssv Paid by Check # 106933
04/18/2025 05/08/2025 05/08/2025 05/16/2025 831.80
10528 - Salinas Valley Ford 123157 Expedition 2008 Paid by Check # 106945
05/03/2025 05/08/2025 05/08/2025 05/16/2025 2,563.33
12181 - Sound Billing, LLC / MyFleetCenter 45425562 2020 Dodge durnago Paid by Check # 106950
05/10/2025 05/12/2025 05/12/2025 05/16/2025 124.79
12181 - Sound Billing, LLC / MyFleetCenter 45425638 2017 Ford Truck FD Unit 1701
Paid by Check
# 106950
05/12/2025 05/12/2025 05/12/2025 05/16/2025 88.55
Account 6360.850 - Maint & Repairs Vehicle Totals Invoice Transactions 4 $3,608.47 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 4 $3,608.47 Division 313 - Vehicle Maint Totals Invoice Transactions 4 $3,608.47 Department 310 - Public Works Totals Invoice Transactions 26 $19,978.61 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 8 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 410 - Planning
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6330.100 - Fee Agr Costs - Planning
12199 - BEK COLLECTIVE INC / BEK

COLLECTIVE
030-005-006 Dunes Roundabout Paid by Check
# 106909
05/07/2025 05/05/2025 05/05/2025 05/16/2025 2,937.50
Account 6330.100 - Fee Agr Costs - Planning Totals Invoice Transactions 1 $2,937.50 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 125.10
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 46.91
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $172.01 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 3 $3,109.51 Division 000 - Non-Div Totals Invoice Transactions 3 $3,109.51 Department 410 - Planning Totals Invoice Transactions 3 $3,109.51 Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.175 - Prof Svc Eng Svc- Rev Funded Plan Check 10171 - CSG Consultants 60853 Dunes Phase 2 North
Inspections
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 2,394.00
10171 - CSG Consultants 60862 Sea Haven Inspection
Phase 3B
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 4,959.00
10171 - CSG Consultants 60863 Sea Haven Inspection
Phase 4
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 8,379.00
Account 6300.175 - Prof Svc Eng Svc- Rev Funded Plan Check Totals Invoice Transactions 3 $15,732.00 Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection 10171 - CSG Consultants 60845 Permits/Development Paid by EFT # 6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 15,732.00
10171 - CSG Consultants 60849 PWD Services Paid by EFT # 6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 10,760.00
10171 - CSG Consultants 60850 RDA Support Paid by EFT # 6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 7,540.00
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection Totals Invoice Transactions 3 $34,032.00 Account 6300.185 - Prof Svc Engineering Svs-Staff Augment 10171 - CSG Consultants 60846 Staff Augmentation Paid by EFT # 6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 5,415.00
Account 6300.185 - Prof Svc Engineering Svs-Staff Augment Totals Invoice Transactions 1 $5,415.00 Account 6300.190 - Prof Svc Engineering Svc Interagency 10171 - CSG Consultants 60847 MCWD Paid by EFT #
6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 456.00
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 9 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.190 - Prof Svc Engineering Svc Interagency 10171 - CSG Consultants 60848 TAMC Paid by EFT #
6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 570.00
Account 6300.190 - Prof Svc Engineering Svc Interagency Totals Invoice Transactions 2 $1,026.00 Account 6330.200 - Fee Agr Costs - Engineering
10171 - CSG Consultants 60861 Marina Station
Inspections Phase 1
and 2
Paid by EFT #
6135
04/11/2024 05/08/2025 05/08/2025 05/16/2025 12,045.00
10171 - CSG Consultants 60854 Dunes Phase 2 West
Inspections
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 5,130.00
10171 - CSG Consultants 60855 Dunes Phase 3 North Paid by EFT # 6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 4,185.00
10171 - CSG Consultants 60856 Dunes Phase 3 South Paid by EFT # 6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 1,824.00
10171 - CSG Consultants 60857 Dunes Promenade 1B
Inspections
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 3,591.00
10171 - CSG Consultants 60858 Inspections Dunes
Phase 3 North
Improvements
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 2,052.00
10171 - CSG Consultants 60859 Lightfighter Village 229 Hayes
Paid by EFT #
6135
04/11/2025 05/06/2025 05/06/2025 05/16/2025 228.00
10171 - CSG Consultants 60865 Seacrest Apartments
3108 Seacrest Ave
Paid by EFT #
6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 684.00
10171 - CSG Consultants 60866 Seville Row
Townhomes (3108
Seacrest Ave)
Paid by EFT #
6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 855.00
10171 - CSG Consultants 60867 Via Del Mar Subdivision
(3320 Abdy Way)
Paid by EFT #
6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 855.00
Account 6330.200 - Fee Agr Costs - Engineering Totals Invoice Transactions 10 $31,449.00 Account 6400.565 - Material & Suppl Office Supplies
10734 - Office Depot-Public Works Dept. 421053219001 Corp Yard Paid by Check # 106938
04/22/2025 05/08/2025 05/08/2025 05/16/2025 105.99
10734 - Office Depot-Public Works Dept. 421053838001 Corp Yard Paid by Check # 106938
04/23/2025 05/08/2025 05/08/2025 05/16/2025 109.74
10734 - Office Depot-Public Works Dept. 418497542001 Annex Printer Ink Paid by Check # 106938
04/28/2025 05/12/2025 05/12/2025 05/16/2025 906.75
10734 - Office Depot-Public Works Dept. 421874372001 Annex Paid by Check # 106938
04/25/2025 05/12/2025 05/12/2025 05/16/2025 153.49
10734 - Office Depot-Public Works Dept. 422603786001 corp yard Paid by Check # 106938
05/02/2025 05/12/2025 05/12/2025 05/16/2025 1,672.61
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 5 $2,948.58 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 10 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 24 $90,602.58 Division 000 - Non-Div Totals Invoice Transactions 24 $90,602.58 Department 420 - Engineering Totals Invoice Transactions 24 $90,602.58 Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.070 - Prof Svc Building Plan Check & Inspection 10171 - CSG Consultants 60864 Sea Haven Phase 4
Map/Plan review
Paid by EFT #
6135
04/11/2025 05/08/2025 05/08/2025 05/16/2025 456.00
10171 - CSG Consultants B250542 Building Plan Review
Services
Paid by EFT #
6135
05/01/2025 05/12/2025 05/12/2025 05/16/2025 1,101.75
Account 6300.070 - Prof Svc Building Plan Check & Inspection Totals Invoice Transactions 2 $1,557.75 Account 6300.100 - Prof Svc Code Enforcement
10171 - CSG Consultants 60775 Code Enforcement Paid by EFT # 6135
04/09/2025 05/15/2025 05/15/2025 05/16/2025 1,560.00
Account 6300.100 - Prof Svc Code Enforcement Totals Invoice Transactions 1 $1,560.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 3 $3,117.75 Division 000 - Non-Div Totals Invoice Transactions 3 $3,117.75 Department 430 - Building Inspection Totals Invoice Transactions 3 $3,117.75 Department 510 - Recreation & Culture
Division 100 - Admin
Sub-Division 00 - Non-Subdiv
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 312.75
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 117.28
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $430.03 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $430.03 Division 100 - Admin Totals Invoice Transactions 2 $430.03 Division 512 - Teen
Sub-Division 00 - Non-Subdiv
Account 6400.658 - Material & Suppl Recr Teen Progr
10084 - BSN Sports Inc 928341661 customer # 1107299 Paid by Check # 106911
12/23/2024 05/12/2025 05/12/2025 05/16/2025 68.32
Account 6400.658 - Material & Suppl Recr Teen Progr Totals Invoice Transactions 1 $68.32 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $68.32 Division 512 - Teen Totals Invoice Transactions 1 $68.32 Department 510 - Recreation & Culture Totals Invoice Transactions 3 $498.35 Fund 100 - General Fund Totals Invoice Transactions 111 $183,180.16 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 11 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 130 - Library Maintenance
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.060 - Maint & Repairs Bdg Library
10534 - Scudder Roofing Company R70100-001 Library Roofing Paid by Check # 106949
04/14/2025 04/25/2025 04/25/2025 05/16/2025 3,960.00
Account 6360.060 - Maint & Repairs Bdg Library Totals Invoice Transactions 1 $3,960.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $3,960.00 Division 000 - Non-Div Totals Invoice Transactions 1 $3,960.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $3,960.00 Fund 130 - Library Maintenance Totals Invoice Transactions 1 $3,960.00 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 12 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.690 - Maint & Repairs Supplies
10560 - Suburban Propane 1602-616314 Propane Paid by Check # 106952
04/25/2025 05/08/2025 05/08/2025 05/16/2025 492.66
Account 6360.690 - Maint & Repairs Supplies Totals Invoice Transactions 1 $492.66 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric Apr 2025 533-8 Lake Dr @ Reservation Rd (2253666533-8)
Paid by Check
# 106940
04/16/2025 04/25/2025 04/25/2025 05/16/2025 181.92
10463 - Pacific Gas & Electric April 2025 313-
6 PG&E 6793435313-6 Paid by Check
# 106940
04/24/2025 05/13/2025 05/13/2025 05/16/2025 981.64
10463 - Pacific Gas & Electric May 2025 943-2 PG&E - 6150212943-2 Paid by Check # 106940
05/07/2025 05/13/2025 05/13/2025 05/16/2025 105.37
10463 - Pacific Gas & Electric May 2025 582-7 PG&E - 8161432582-7 Paid by Check # 106940
05/07/2025 05/13/2025 05/13/2025 05/16/2025 206.72
10463 - Pacific Gas & Electric May 2025 085-2 PG&E - 5434906085-2 Paid by Check # 106940
05/07/2025 05/13/2025 05/13/2025 05/16/2025 121.00
10463 - Pacific Gas & Electric May 2025 353-7 PG&E - 9930567353-7 Paid by Check # 106940
05/07/2025 05/13/2025 05/13/2025 05/16/2025 77.72
10463 - Pacific Gas & Electric May 2025 202-3 PG&E - 6594070202-3 Paid by Check # 106940
05/08/2025 05/13/2025 05/13/2025 05/16/2025 139.85
10463 - Pacific Gas & Electric May 2025 720-0 PG&E - 0167505720-0 Paid by Check # 106940
05/08/2025 05/13/2025 05/13/2025 05/16/2025 1,150.34
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 8 $2,964.56 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
021
Reservation Rd/by 290-
308 Reservation
(000056-021)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 65.06
10349 - Marina Coast Water District Apr 2025 56-
020
304 Hillcrest Ave
(000056-020)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 106.05
10349 - Marina Coast Water District Apr 2025 56-
016
Resev Rd & Seacrest
Ave-Next to FIre Hyd
(000056-016)
Paid by Check
# 106929
04/14/2025 05/01/2025 05/01/2025 05/16/2025 65.06
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 3 $236.17 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 187.65
10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 946.45
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $1,134.10 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 13 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.733 - Material & Suppl Signs
10108 - Capitol Barricade, Inc. 177289 Assembly Parts Paid by Check # 106913
05/08/2025 05/12/2025 05/12/2025 05/16/2025 946.82
Account 6400.733 - Material & Suppl Signs Totals Invoice Transactions 1 $946.82 Account 6400.750 - Material & Suppl Street Material (non-capitalize) 10261 - Graniterock/Pavex Construction 2221856 Wilson Road Materials Paid by EFT # 6138
04/19/2025 04/25/2025 04/25/2025 05/16/2025 860.89
10261 - Graniterock/Pavex Construction 2224357 Granite Patch Paid by EFT # 6138
04/30/2025 05/08/2025 05/08/2025 05/16/2025 1,283.21
Account 6400.750 - Material & Suppl Street Material (non-capitalize) Totals Invoice Transactions 2 $2,144.10 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 17 $7,918.41 Division 000 - Non-Div Totals Invoice Transactions 17 $7,918.41 Department 000 - Non-Dept Totals Invoice Transactions 17 $7,918.41 Fund 220 - Gas Tax Totals Invoice Transactions 17 $7,918.41 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 14 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 223 - FORA Dissolution
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10502 - RANDAZZO ENTERPRISES, INC. 057115 Blight Removal Paid by EFT # 6143
03/12/2025 05/13/2025 05/13/2025 05/16/2025 72,842.34
11884 - National Construction Rentals, Inc. 7805653 2nd Ave & 8th St Paid by Check # 106936
04/23/2025 05/08/2025 05/08/2025 05/16/2025 363.12
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $73,205.46 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $73,205.46 Division 000 - Non-Div Totals Invoice Transactions 2 $73,205.46 Department 000 - Non-Dept Totals Invoice Transactions 2 $73,205.46 Fund 223 - FORA Dissolution Totals Invoice Transactions 2 $73,205.46 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 15 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 232 - Seabreeze AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection 10171 - CSG Consultants 60840 Seabreeze Paid by EFT #
6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 456.00
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection Totals Invoice Transactions 1 $456.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $456.00 Division 000 - Non-Div Totals Invoice Transactions 1 $456.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $456.00 Fund 232 - Seabreeze AD Totals Invoice Transactions 1 $456.00 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 16 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 233 - Monterey Bay Estates AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2025 313-
6 PG&E 6793435313-6 Paid by Check
# 106940
04/24/2025 05/13/2025 05/13/2025 05/16/2025 (48.16)
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 1 ($48.16) Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 ($48.16) Division 000 - Non-Div Totals Invoice Transactions 1 ($48.16) Department 000 - Non-Dept Totals Invoice Transactions 1 ($48.16) Fund 233 - Monterey Bay Estates AD Totals Invoice Transactions 1 ($48.16) Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 17 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 235 - Cypress Cove II AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection 10171 - CSG Consultants 60841 Cypress Cove II Paid by EFT # 6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 1,767.00
Account 6300.180 - Prof Svc Eng Svc- Rev Funded Inspection Totals Invoice Transactions 1 $1,767.00 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2025 313-
6 PG&E 6793435313-6 Paid by Check
# 106940
04/24/2025 05/13/2025 05/13/2025 05/16/2025 (48.70)
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 1 ($48.70) Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $1,718.30 Division 000 - Non-Div Totals Invoice Transactions 2 $1,718.30 Department 000 - Non-Dept Totals Invoice Transactions 2 $1,718.30 Fund 235 - Cypress Cove II AD Totals Invoice Transactions 2 $1,718.30 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 18 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 252 - CFD - Dunes No. 2015-1
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10005 - A-1 Sweeping Service 4/21/25 Dunes Sweeping
Service
Paid by Check
# 106905
04/30/2025 05/08/2025 05/08/2025 05/16/2025 330.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $330.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $330.00 Division 000 - Non-Div Totals Invoice Transactions 1 $330.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $330.00 Fund 252 - CFD - Dunes No. 2015-1 Totals Invoice Transactions 1 $330.00 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 19 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 422 - Capital Projects - Measure X
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
11847 - BKF Engineers 25050078 Marina Pavement
Management Program
Paid by EFT #
6132
05/08/2025 05/08/2025 05/08/2025 05/16/2025 2,241.00
11847 - BKF Engineers 25040646 Marina Pavement
Management Program
Paid by EFT #
6132
04/25/2025 05/08/2025 05/08/2025 05/16/2025 3,020.50
11847 - BKF Engineers 25040647 Marina on-call Design
Services Slurry Seal
Street
Paid by EFT #
6132
04/25/2025 05/08/2025 05/08/2025 05/16/2025 4,056.50
10171 - CSG Consultants 60842 Annual Street
Resurfacing
Paid by EFT #
6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 7,182.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 4 $16,500.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 4 $16,500.00 Division 000 - Non-Div Totals Invoice Transactions 4 $16,500.00 Department 000 - Non-Dept Totals Invoice Transactions 4 $16,500.00 Fund 422 - Capital Projects - Measure X Totals Invoice Transactions 4 $16,500.00 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 20 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 462 - City Capital Projects
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
11084 - EMC Planning Group 24-074-5 Ft. Ord Dunes State Park
Paid by Check
# 106916
04/30/2025 05/12/2025 05/12/2025 05/16/2025 44,694.86
12199 - BEK COLLECTIVE INC / BEK

COLLECTIVE
030-003-008 Marina Gateway Signs Paid by Check
# 106909
11/07/2024 05/08/2025 05/08/2025 05/16/2025 526.25
12171 - Butano Geotechnical Engineering,
Inc
8659 Glorya Jean Tate Park
Phase 2
Paid by Check
# 106912
05/08/2025 05/08/2025 05/08/2025 05/16/2025 4,074.00
10171 - CSG Consultants 60843 Imjin Widening Paid by EFT # 6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 6,156.00
10171 - CSG Consultants 60844 2nd Ave Ext Paid by EFT # 6135
04/11/2025 05/01/2025 05/01/2025 05/16/2025 228.00
11084 - EMC Planning Group 24-132-6 Locke Paddon Wetland Community Park &
Pond Management Plan
Paid by Check
# 106916
04/30/2025 05/12/2025 05/12/2025 05/16/2025 773.92
10316 - Kimley-Horn & Associates, Inc. 31451831 Marina Speed Survey Paid by Check # 106926
03/31/2025 04/25/2025 04/25/2025 05/16/2025 3,871.25
10316 - Kimley-Horn & Associates, Inc. 30053131 Dunes 2nd Ave Paid by Check # 106926
10/31/2024 05/06/2025 05/06/2025 05/16/2025 6,768.00
10463 - Pacific Gas & Electric 0008399565-4 EP 5005 3rd Ave Paid by Check # 106940
05/06/2025 05/08/2025 05/08/2025 05/16/2025 3,000.00
10834 - Tyler Technologies, Inc.(Former
New World System)
045-516948 Capital Assets
Implementation
Session 1
Paid by Check
# 106953
04/23/2025 05/13/2025 05/13/2025 05/16/2025 700.00
12217 - LEATHERS & ASSOCIATES INC 12330 Design Day - All Inclusive Park
Paid by Check
# 106927
05/12/2025 05/12/2025 05/12/2025 05/16/2025 8,101.54
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 11 $78,893.82 Account 6700.105 - Capital Outlay Construction
10425 - Monterey Peninsula Engineering 24-12-49 RET Old Corp Yard Entry Gate Automation
Paid by Check
# 106932
04/24/2025 05/01/2025 05/01/2025 05/16/2025 1,856.35
Account 6700.105 - Capital Outlay Construction Totals Invoice Transactions 1 $1,856.35 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 12 $80,750.17 Division 000 - Non-Div Totals Invoice Transactions 12 $80,750.17 Department 000 - Non-Dept Totals Invoice Transactions 12 $80,750.17 Fund 462 - City Capital Projects Totals Invoice Transactions 12 $80,750.17 Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 21 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc 11704 - Wellington & Rathie - Robert R
Wellington Jr.
26473 Airport Matters -
November 2023
Paid by Check
# 106958
05/02/2025 05/06/2025 05/06/2025 05/16/2025 280.00
Account 6300.450 - Prof Svc Legal - City Attorney Other Svc Totals Invoice Transactions 1 $280.00 Account 6360.280 - Maint & Repairs Habitat Management Svc 10250 - Gavilan Pest Control 0169291 Bldg 520 Squirrels Paid by Check # 106921
04/28/2025 05/28/2025 05/08/2025 05/16/2025 75.00
Account 6360.280 - Maint & Repairs Habitat Management Svc Totals Invoice Transactions 1 $75.00 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 228894 Janitorial Service
Police/Fire/Airport
March 2025
Paid by EFT #
6133
03/24/2025 05/01/2025 05/01/2025 05/16/2025 410.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $410.00 Account 6360.450 - Maint & Repairs Maint & Repairs
10239 - First Alarm 883438 Building 510
Replacement of 4
batteries
Paid by EFT #
6136
04/28/2025 05/27/2025 05/08/2025 05/16/2025 553.57
11382 - John K. Cohan / Telemetrix 4318 Service Call- Gate 20 Inop/replaced hydro
motor gate
Paid by Check
# 106925
04/24/2025 05/23/2025 05/14/2025 05/16/2025 1,040.00
10582 - Uline Shipping Supply 191436522 Perma Patch for Tarmac Repair
Paid by Check
# 106955
04/09/2025 05/08/2025 05/08/2025 05/16/2025 2,987.81
Account 6360.450 - Maint & Repairs Maint & Repairs Totals Invoice Transactions 3 $4,581.38 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric May 2025 608-2 3260 Imjin Ave Bldg 514 (7383993608-2)
Paid by Check
# 106940
05/08/2025 05/27/2025 05/14/2025 05/16/2025 1,148.82
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 1 $1,148.82 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Apr 2025 56-
096
3271 Imjin Rd (000056
096)
Paid by Check
# 106929
04/28/2025 05/19/2025 05/13/2025 05/16/2025 110.48
10349 - Marina Coast Water District Apr 2025 56-
051
721 Neeson Rd Bldg
533 (000056 051)
Paid by Check
# 106929
04/28/2025 05/19/2025 05/13/2025 05/16/2025 255.42
10349 - Marina Coast Water District Apr 2025 56-
044
781 Neeson Rd Bldg
520 (000056 044)
Paid by Check
# 106929
04/28/2025 05/19/2025 05/13/2025 05/16/2025 176.18
10349 - Marina Coast Water District Apr 2025 56-
097
3200 Imjin Rd (000056
097)
Paid by Check
# 106929
04/28/2025 05/19/2025 05/13/2025 05/16/2025 631.98
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 4 $1,174.06 Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
268888 Unleaded Fuel Paid by Check
# 106931
04/17/2025 05/08/2025 05/08/2025 05/16/2025 187.65
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 22 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel 10416 - Monterey County Petroleum-Sturdy
Oil Co.
269060 City Fuel Paid by Check
# 106931
04/22/2025 05/08/2025 05/08/2025 05/16/2025 70.37
Account 6400.230 - Material & Suppl Fuel - Gas and Diesel Totals Invoice Transactions 2 $258.02 Account 6600.452 - Other Charges Leased Copier
11451 - Monterey Bay Office Products - US
Bank
554856898 Airport Copier Lease
April May 2025
Paid by Check
# 106930
05/05/2025 05/29/2025 05/05/2025 05/16/2025 98.11
10592 - U.S. Bank Equipment Finance-
USbancorp
552830697 Airport Copier Lease
March April 2025
Paid by Check
# 106954
04/04/2025 04/29/2025 05/05/2025 05/16/2025 3.26
Account 6600.452 - Other Charges Leased Copier Totals Invoice Transactions 2 $101.37 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 15 $8,028.65 Division 000 - Non-Div Totals Invoice Transactions 15 $8,028.65 Department 000 - Non-Dept Totals Invoice Transactions 15 $8,028.65 Fund 555 - Marina Airport Totals Invoice Transactions 15 $8,028.65 Grand Totals Invoice Transactions 167 $375,998.99
Run by Melanie Hernandez on 05/15/2025 11:53:43 AM Page 23 of 23 Accounts Payable by G/L Distribution Report
Payment Date Range 05/16/25 - 05/16/25
Agenda Item: 10b(1)
City Council Meeting of
May 20, 2025

ACTION

MINUTES
Tuesday, May 6, 2025 5:00 P.M. Closed Session
6:30 P.M. Open Session

REGULAR MEETING

CITY COUNCIL, AIRPORT COMMISSION,

MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK

SUSTAINABLE COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR

AGENCY OF THE FORMER MARINA REDEVELOPMENT AGENCY AND MARINA

GROUNDWATER SUSTAINABILITY AGENCY
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

Council Chambers
211 Hillcrest Avenue
Marina, California
AND
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556

1. CALL TO ORDER

2. ROLL CALL & ESTABLISHMENT OF QUORUM: (City Council, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Preston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency) MEMBERS PRESENT: Jenny McAdams, Brian McCarthy, Kathy Biala, Mayor Pro- Tem/Vice Chair Liesbeth Visscher, Mayor/Chair Bruce C. Delgado

3. PUBLIC COMMENT ON CLOSED SESSION ITEMS: None

4. CLOSED SESSION:
a. Conference with Legal Counsel: Anticipated Litigation (Govt. Code § 54956.9(d)(2)), 2 potential case(s). Based on existing facts and circumstances, there is significant exposure to litigation. Such facts and circumstances creating significant exposure to litigation are not known to potential plaintiff(s).
b. Real Property Negotiation (Govt. Code Section 54956.8) i. Property: 3306 Del Monte Blvd. Scenic Easement Vacation Negotiating Party:

Negotiator(s): City Manager
Terms: Price and Terms
ii. Property: Los Arboles Lease with MPUSD
Negotiating Party: Monterey Peninsula Unified School District Negotiator(s): City Manager
Terms: Price and Terms
1 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 2

6:43 PM - RECONVENE OPEN SESSION AND REPORT ON ANY ACTIONS TAKEN IN

CLOSED SESSION

5. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand)

6. SPECIAL PRESENTATIONS:
a. Poppy Month Proclamation
b. Presentation on Izunokuni Friendship City Delegation Visit

7. COUNCIL AND STAFF ANNOUNCEMENTS:
• Councilmember McAdams commented on attending Marina High School ’s mock interview project. Congratulated Marina High School student Victor Torrez for placing first in the nation at the Moose Scholarship Program and was awarded a $12,000 scholarship.

8. PUBLIC COMMENT: Any member of the public may comment on any matter within the City Council’s jurisdiction that is not on the agenda. This is the appropriate place to comment on items on the Consent Agenda. Action will not be taken on items not on the agenda. Comments are limited to a maximum of three (3) minutes. General public comment may be limited to thirty (30) minutes and/or continued to the end of the agenda. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the City Council. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
• Fred Nelson made comments regarding the last council meeting and t he Las An imas Concrete subject. Spoke about Marina being a div erse community and concerns about the government coming in and abducting people regardless of the immigration status. Asked if Marina has a plan to protect the community.
• Nancy Amadeo hopes council read the arborists report on Cypress Cove II. The report points out in great detail how that lack of maintenance is now going to cost us a great deal of money. Citizens of Cypress Cove II are saying yes to put it out there for a 218 election. • Dan Amadeo the arborist report and the staff report tend to speak for themselves, and the consensus is a majority of people support the idea of doing the 218 election. Noted Cypress Cove II has wanted the 218 election for almost a decade. • Denise Turley Thanked the City for the installation of the new sidewalks in the front of her unit.

10. CONSENT AGENDA: These items are considered to be routine and non-controversial. All items under the Consent Agenda may be approved by one motion. Prior to such a motion being made, any member of City Council may ask a question or make a comment about an agenda item and staff may provide a response. If discussion or a lengthy explanation is required, Council may remove the item from the Consent Agenda and it will be placed at the end of Other Action Items.
a. ACCOUNTS PAYABLE: (Not a Project under CEQA per Article 20, Section 15378) (1) Accounts Payable Check Numbers 106739-106851, totaling $3,467,353.20. b. MINUTES: (Not a Project under CEQA per Article 20, Section 15378) (1) April 15, 2025, Regular City Council Meeting
(2) April 22, 2025, Special City Council Meeting
c. CLAIMS AGAINST THE CITY:
(1) Staff recommends that the City Council reject the following claim and direct sending appropriate notice of rejection to claimant: Emily Torres for a claim received on April 26, 2025.
d. AWARD OF BID: None
e. CALL FOR BIDS:
(1) Adopting Resolution No. 2025-29, authorizing staff to proceed with the public bidding process for the Marina Municipal Airport Taxilane Rehabilitation Project.
f. ADOPTION OF RESOLUTIONS: (Not a Project under CEQA per Article 20, Section 15378) (1) Adopting Resolution No. 2025 -30, receiving the Fiscal Year 2025 -26 Engineer's Report for the Cypress Cove II Landscape Maintenance Assessment District; declaring its intention to form the overlay assessment district and to levy an assessment in Fiscal Year 2025 -26 in each district (existing and Overlay); and calling a public hearing and assessment ballot proceeding.
(2) Adopting Resolution No. 2025-31, receiving the Fiscal Year 2025-26 Engineer's Report for the Seabreeze Landscape Maintenance Assessment District; declaring its intention to levy an assessment in fiscal year 2025-26 in that district; and calling a public hearing for May 20, 2025.
(3) Adopting Resolution No. 2025 -32, receiving the Fiscal Year 2025 -26 Engineer's Report for the Monterey Bay Estates Lighting & Landscape Maintenance Assessment District; declaring its intention to levy an assessment in fiscal year 2025 -26 in that district; and calling a public hearing for May 20, 2025.
g. APPROVAL OF AGREEMENTS: (Not a Project under CEQA per Article 20, Section 15378) (1) Adopting Resolution No. 2025 -33, authorizing a professional services agreement with Wallace Group of San Luis Obispo, CA for engineering and land surveying services beginning May 6, 2025, in an amount not to exceed $573,078.00 for the design of a City Park at the Dunes. 3 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 4

(2) Adopting Resolution No. 2025 -34, approving an agreement with HdL ECONSolutions to provide economic development services in an amount not to exceed $60,750.
(3) Adopting Resolution No. 2025-35, approving Amendment No. 2 to Agreement No. A-15987 with the County of Monterey for Animal Services, authorizing the City Manager to execute the agreement, and appropriating funds not to exceed $50,000 for FY 2025–2026. (4) Adopting Resolution No. 202 5-36, authorizing a professional services agreement with Wallace Group of San Luis Obispo, CA for program management services beginning July 1, 2025, in an amount not to exceed $855,169.00 for various projects in the Capital Improvement Program (CIP) and the Airport Capital Improvement Program (ACIP). h. ACCEPTANCE OF PUBLIC IMPROVEMENTS: None
i. MAPS: None
j. REPORTS: (RECEIVE AND FILE):
(1) Receive Monterey -Salinas Transit April 14, 2025, Board Meeting Highlights.
(2) Receive Community Human Services April 17, 2025, Board Meeting Highlights.
k. FUNDING & BUDGET MATTERS: None
l. APPROVE ORDINANCES (WAIVE SECOND READING): None
m. APPROVE APPOINTMENTS: None
Mayor Delgado pulled 10f(1) and 10g(2) for questions/brief discussion Council Member McCarthy, 10g(3) asked if Spay and Neuter ordinance was being looked into Councilmember Biala commented on 10g(2) regarding Joby Aviation not being mentioned.

Mayor Pro Tem Visscher requested to abstain from voting on agenda items 10b(1) and 10b(2) DELGADO/BIALA: TO APPROVE THE CONSENT AGENDA MINUS 10b(1), 10b(2), 10f(1) AND 10g(2). 5-0-0-0 Motion Passes
DELGADO/MCADAMS: TO APPROVE AGENDA ITEMS 10b(1) AND 10b(2) . 4 -0-0- 1(Visscher). Motion Passes
10f(1)
Mayor Delgado asked when was the last time a 218 -election happened? Why wasn’t another 218-election done after 2014 to cover costs of tree maintenance? DELGADO/VISSCHER: TO APPROVE AGENDA ITEM 10f(1). 5-0-0-0 Motion Passes

4 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 5

10g(2)
Mayor Delgado asked why Joby was not mentioned.

DELGADO/BIALA: TO APPROVE AGENDA ITEM 10g(2). 5-0-0-0 Motion Passes

11. PUBLIC HEARINGS: In the Council’s discretion, the applicant/proponent of an item may be given up to ten (10) minutes to speak. All other persons may be given up to three (3) minutes to speak on the matter.
a. Open a public hearing, take public testimony and consider introducing Ordinance No. 2025-04, amending Title 15 of the Marina Municipal Code by adding Chapter 15.07, the State Fire Hazard Severity Zone map.

Mayor Delgado opened the public hearing
• Denise Turley asked what is the requirements for limbing trees around residential structures? Mayor Delgado closed the public hearing.

The council discussed natural fire s and spreading due to embers and asked if this ordinance pertains to Cypress Knolls and new construction areas.

DELGADO/MCADAMS: TO INTRODUCE ORDINANCE NO. 2025 -04, AMENDING TITLE 15 OF THE MARINA MUNICIPAL CODE BY ADDING CHAPTER 15.07, THE STATE FIRE HAZARD SEVERITY ZONE MAP. 5-0-0-0 Motion Passes by Roll Call Vote

b. Open a public hearing, take public testimony and consider introducing Ordinance No. 2025 -05, amending Title 15, C hapter 15. 32 entitled “Adoption of the California Fire Code (CFC) , Section 15.32.890, Subsection 5609.1.4-r of the Marina Municipal Code.

Mayor Delgado opened the public hearing
• Grace Silva-Santella likes and is excited about the change. Approves the amendment. • Denise Turley expressed concerns about in-the-sky fireworks and police/fire not responding to calls from residents in a timely manner.

Mayor Delgado closed the public hearing.

The council discussed the airport manager’s knowledge of the events at the airport and air traffic.

Concerns about fireworks at the airport after just approving the State Fire Hazard Severity Z one Map. Safety precautions measures at the airport to prevent fires. Safe-N-Sane fireworks versus illegal. Collection of and disposal of unused fireworks.

MCCARTHY/VISSCHER: TO INTRODUCE ORDINANCE NO. 2025 -05, AMENDING TITLE 15, CHAPTER 15. 32 ENTITLED “ADOPTION OF THE CALIFORNIA FIRE CODE (CFC), SECTION 15.32.890, SUBSECTION 5609.1.4 -R OF THE MARINA MUNICIPAL CODE. 4-1(McCarthy)-0-0 Motion Passes by Roll Call Vote

5 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 6

Public Comments:
• Jeff Markham asked if the acquisition of the new newer drones would provide any cost savings for helicopter flights. Asked is for the NPR, that was at SRU group, do you train with them? Do you train on that equipment?
• Denise Turley asked if there’s a policy for engaging with or dealing with disabled persons.

The council discussed drones vs. fixed winged or helicopter needs. Training with external groups. Drones in personal spaces and need s of a warrant or not to fly. Equipment replacement and replacement timelines. Storage of drones.

MCADAMS/MCCARTHY: ADOPT RESOLUTION NO. 2025-37, RECEIVING MARINA POLICE DEPARTMENT’S 2024 -2025 ANNUAL MILITARY EQUIPMENT REPORT ; AND APPROVE THE PROPOSED ADDITION OF FOUR (4) NEW DRONES TO THE DEPARTMENT’S INVENTORY. 5-0-0-0 Motion Passes.

b. Adopting Resolution No. 2025-38, approving the 2025 Engineering and Traffic Survey with recommended speed limits; and authorize staff to review comments from the City Council and return the Survey recommendations for final acceptance on May 20, 2025.

Public Comments:
• Jeff Markham expressed concerns about the proposed increase on Carmel Ave at California Ave. due to this area being in a school zone.

Discussion: data on wildlife hits along lower are a of Reservation Rd . Enforcement of speeds , costs associated with raising speed limits only to put in traffic calming measure later.

BIALA/VISSCHER: TO ADOP T RESOLUTION NO. 2025-38, APPROVING THE 2025 ENGINEERING AND TRAFFIC SURVEY WITH RECOMMENDED SPEED LIMITS;

AND AUTHORIZE STAFF TO REVIEW COMMENTS FROM THE CITY COUNCIL

AND RETURN THE SURVEY RECOMMENDATIONS FOR FINAL ACCEPTANCE ON MAY 20, 2025; TO INCLUDE 4, 10 TO THE PUBLIC WORKS COMMISSION AND 25, 44 AND 45 ON THAT SHORT LIST OF COME BACK TO US AFTER SOME FURTHER ANALYSIS. 5-0-0-0 Motion Passes

6 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 7

c. Receiving presentation from Kimley -Horn Engineering on the results of the Reservation Road Corridor Study. The study evaluates the feasibility of replacing traffic signalized intersections with roundabouts along Reservation Road, supporting the City’s downtown revitalization efforts.

Public Comments:
• Grace Silva-Santella likes the roundabouts in her neighborhood, there’s less traffic and it’s easier to cross . Spoke about the examples of roundabouts mentioned in the staff report but doesn’t think those three can be compared to how these roundabouts will be utilized by pedestrians. Commented about a pedestrian refuse lane being wider. Asked if the businesses had opportunities to comment on this plan to narrow Del Monte and Reservation Rd. • Jeff Markham asked if MST was still going to contribute funds to do signal light improvements as part of the #20 Surf Line project.
• Denise Turley spoke about safety issues when trying to cross Reservation Road whi le either pushing a wheelchair or riding in one.
• Nancy Amadeo is excited about the idea of having roundabouts along Reservation Road .

Likes the idea of reducing the lanes down to one lane in each direction, much better for an area we want to call downtown.
• Greg Simmons in support of the planned roundabouts and planned bike lanes. • Liz Billingsley worried ab out cars getting out at California Ave. Noted b icyclist don’t’ always stop/yield at the roundabouts and would like the police to start giving them tickets. • Nancy Forman supports the roundabouts and concerned about reducing the roads down to 2 lanes.

d. City Council to provide direction to staff on several items discussed at the April 29, 2025, joint meeting with the Monterey Peninsula Regional Parks District (MPRPD) board. This presentation is exempt from environmental review per Sec. 15378 of the CEQA guidelines.

Public Comments:
• Jeff Markham spoke about the Citizens Report on Locke Paddon Park. Spoke about the pond conditions, safety con cerns and general upkeep of th e park. Showed recent pictures of the conditions surrounding the park.
• Grace Silva-Santella commented on the 1994 Vernal Pond Management Plan, which speaks about observation platforms , monthly water checks , filtration pond, clearance of vegetation in the lagoon when it exceeds 20%. Cypress tree maintenance , c onversion of non -native grassland to native perennial grassland and dune scrub vegetation . Spoke about the restrictions on parcel 43.
• Mike Moeller would like to see the pond cleaned up. Asked why the city and parks district hasn’t followed the plans set in pl ace. Noted it’s an on-going issue with people using this area as a dumping ground.
• Greg Simmons is concerned about a significant part of our urban forest. There are at least 80 significant trees on that site, both oaks and large -scale Monterey cypress, the squirl s are undermining the root system. Commented on the April 29th joint meeting. 7 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 8

DELGADO/VISSCHER: TO MOVE FORWARD WITH STAFF
RECOMMENDATIONS AS LISTED:

1. DIRECT STAFF AND THE CITY ATTORNEY TO INITIATE A DISCUSSION

WITH MPRPD STAFF AND COUNSEL TO DETERMINE THE APPROPRIATE

INSTRUMENT (LEASE, MOU, OR OTHER) NEEDED TO PURSUE THE
DEVELOPMENT OF AN APPROXIMATELY ONE (1) ACRE ASIAN
COMMUNITY GARDEN AT THE SOUTH END OF LOT 43 AND BEGIN THE

WORK OF CREATING A COASTAL DEVELOPMENT PERMIT (CDP)
APPLICATION AND EIR;

2. DIRECT STAFF TO BEGIN DISCUSSIONS WITH MPRPD STAFF ON THE PROCESS TO TRIM THE EXISTING CYPRESS TREES ON LOTS 42 AND 43 (ISAKSON PROPERTY) AND ALONG THE SOUTH SIDE OF SEASIDE
CIRCLE (APN 033-121-010), AS NEEDED;

3. DIRECT CITY STAFF TO BEGIN WORKING WITH MPRPD STAFF ON A

NEW MAINTENANCE AGREEMENT THAT DEFINES ROLES AND
RESPONSIBILITIES BETWEEN THE PARTIES; AND

4. DIRECT STAFF TO REQUEST THAT MPRPD REMOVE THE RESIDUAL RADIO TOWER INFRASTRUCTURE REMAINING ON APN -006 AT ITS

EARLIEST OPPORTUNITY

5. COORDINATING WITH MPRPD TO ENSURE ANY EXISTING OR FUTURE

IMPROVEMENTS TO CITY DEVELOPMENT ON MPRPD -OWNED

PROPERTY HAS APPROPRIATE DOCUMENTATION FOR APPROVALS
INCLUDED BUT NOT LIMITED TO:
a. MARTIN LUTHER KING JR SCULPTURE GARDEN
b. OAK WOODLAND COMMUNITY GARDEN INCLUDING PLANTED
FRIUT TREES (A.K.A FOOD FOREST)
c. GARDEN SHED
d. DECOMPOSED GRANITE PATHWAYS
e. BILINGUAL INTERPRETIVE PANELS
f. ASIAN AMERICAN GARDEN
g. CHILDREN’S SENSORY GARDEN

STAFF FURTHER REQUESTS THAT THE COUNCIL AUTHORIZE THE
FOLLOWING LONG-TERM ACTIONS AND ACTIVITIES:

1. STAFF PREPARATION OF A COMPREHENSIVE POND

MANAGEMENT/MAINTENANCE/RESTORATION PLAN BASED ON THE
FOLLOWING TWO (2) STRATEGIES:
a. A CEQA -EXEMPT “CUTTING THE GREEN TAPE” RESTORATION -

BASED MANAGEMENT PLAN, OR
b. A LARGER -SCALE PLAN THAT WOULD REQUIRE AN EIR AND

PERMITTING BY MULTIPLE AGENCIES

2. POTENTIAL LAND SWAP TO FACILITATE THE MANAGEMENT OF LANDS BASED ON EACH AGENCIES’ MISSION AND COMMUNITY GOALS.
4-0-0-1(McAdams) Motion Passes

8 MINUTES for City Council Meeting of Tuesday, May 6, 2025 Page 9

14. COUNCIL & STAFF INFORMATIONAL REPORTS:
a. Monterey County Mayor’s Association [Mayor Bruce Delgado] b. Council reports on meetings and conferences attended ( Gov’t Code Section 53232).

15. ADJOURNMENT: The meeting adjourned at 12:15 A.M.

Anita Sharp, Deputy City Clerk

ATTEST:

Bruce C. Delgado, Mayor
9 Agenda Item: 10c(1)
May 20, 2025

May 20, 2025 Item No. 10f(1)
Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025
CITY COUNCIL CONSIDER ADOPTING RESOLUTION NO. 20 25-,
ESTABLISHING APPROPRIATIONS LIMIT FOR FY2025-26
REQUEST:

It is requested that the City Council:

1. Consider Adopting Resolution No. 2025-, establishing appropriations limit for FY 2025-26
BACKGROUND:

Article 13B of the California Constitution states that a local government’s annual appropriations shall not exceed the appropriations limit of the prior year, adjusted for the change in the cost of living and the change in population. Cost of living and po pulation changes for all local governments are determined by the California Department of Finance.

The appropriations limit creates a restriction on the amount of revenue that can be appropriated in any fiscal year. Only revenues that are “proceeds of taxes” are subject to the limitation as defined by the law. Interestingly, this includes State subventio ns, which are “money received by a local agency from the State, the use of which unrestricted by the statute providing the subvention (Government Code Section 7903).”
Government Code Section 7910 requires a local government to establish its appropriations limit by resolution each year, for the following fiscal year, at a regularly scheduled or noticed special meeting. The meeting of May 20, 2025 has been noticed via regular agenda posting locations and City website.

ANALYSIS:

As part of the establishment of its annual appropriations limit, the City must formally adopt the two (2) variables used in the calculation as determined by the Department of Finance:

1. Cost-of-living change factor, and;

2. Population change factor.

In May 2025 , the State of California Department of Finance has determined the change in California’s per capita personal income factor as 6.44% (“EXHIBIT A – Attachment A”), the change in population for the City of Marina as 1.12% (“EXHIBIT A – Attachment B”).

These figures combine to produce an appropriations limit calculation factor of 1.0763, which, when applied to the FY 2024-25 appropriations limit of $35,339,301 produces a FY 2025-26 appropriations limit of $38,036,442 (“EXHIBIT B”).

Based upon the above FY 2025-26 appropriation limit of $38,036,442 and City FY 2025-26 estimated total applicable City local proceed of tax sources, State subventions and/or applicable interest income of approximately $ 31.6 million, the City is approximately $ 6.4 million (or 18%) below the limit. Therefore, the City is well within the limit and is compliant with this California State law.
1 Any challenge to the appropriations limit must be brought to the City of Marina’s attention within forty-five (45) days of the effective date of this resolution.

FISCAL IMPACT:

None

CONCLUSION:

This request is submitted for City Council consideration and possible action.

Prepared by,

____________________________
Alma Gonzalez
Accounting Services Manager
City of Marina

Respectfully submitted,

____________________________
Tori Hannah
Finance Director
City of Marina

REVIEWED/CONCUR:

_____________________________
Layne P. Long
City Manager
City of Marina

2 RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
ESTABLISHING APPROPRIATIONS LIMIT FOR FY 2025-26

WHEREAS, Article XIIIB of the California Constitution requires a governmental entity to establish an appropriations limit, and;

WHEREAS, California Government Code Section 7910 requires a local government to establish its appropriations limits by resolution each year, for the following fiscal year, at a regularly scheduled or noticed special meeting, and;

WHEREAS, in May 2025, the State of California Department of Finance determined the change in California’s per capita personal income factor (“EXHIBIT A - Attachment A”), the change in population for the City of Marina and the change in population for the County of Monterey (“EXHIBIT A - Attachment B”), and;

WHEREAS, the City’s estimated proceeds from tax revenues for Fiscal Year 2025 -26 are not anticipated to exceed the appropriation limit, and;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Marina establishes appropriations limit for FY 2025-26 at $38,036,442 (“EXHIBIT B”).

BE IT FURTHER RESOLVED that any challenge to the appropriations limit must be brought to the City of Marina’s attention within forty-five (45) days of the effective date of this resolution.

PASSED AND ADOPTED by the City Council of the City of Marina at re gular meeting duly held on the 20th day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________
Bruce C. Delgado, Mayor
ATTEST:

_____________________________
Anita Sharp, Deputy City Clerk

3 EXHIBIT A

May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population
Information Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit. Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website:
http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director

ERIKA LI
Chief Deputy Director

4 May 2025
Attachment A

A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost-of-living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income

Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44

B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.

2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100

Population converted to a ratio: 0.28 + 100 = 1.0028 100

Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674

5 Attachment B

FISCAL YEAR 2025-26
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County
Percent Change
24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25
Total Population
1-1-25
Carmel-by-the-Sea City Monterey -0.23 3,056 3,049 3,049 Del Rey Oaks City Monterey -0.32 1,551 1,546 1,546 Gonzales City Monterey -0.30 8,459 8,434 8,434 Greenfield City Monterey 1.18 20,543 20,785 20,785 King City Monterey 1.09 14,189 14,344 14,344 Marina City Monterey 1.12 22,831 23,086 23,086 Monterey City Monterey -0.33 24,282 24,202 27,273 Pacific Grove City Monterey -0.43 14,935 14,871 14,871 Salinas City Monterey -0.24 161,039 160,645 160,645 Sand City Monterey -0.27 374 373 373 Seaside City Monterey 1.35 26,367 26,724 32,019 Soledad City Monterey 1.80 20,005 20,366 27,310 Balance of County Monterey -0.14 105,111 104,962 105,096 Incorporated Monterey 0.25 317,631 318,425 333,735 County Total Monterey 0.15 422,742 423,387 438,831

6 EXHIBIT B

CITY OF MARINA
APPROPRIATION LIMIT FOR FISCAL YEAR 2025-26

The appropriations limit creates a restriction on the amount of revenue which can be appropriated in any fiscal year. Only revenues that are ‘proceeds of taxes,’ as defined by the State code, are subject to the limitation. The basis for calculating the limit began in fiscal year 1978 -79 and is calculated each year based on population changes and inflation.

FY 2023-24 Adopted Appropriation Limit 33,465,519$
Annual Adjustment
Change in Population % 1.91%
Converted to Ratio 1.0191
Change in Per Capita Income % 3.62%
Converted to Ratio 1.0362
Combined Factor 1.0191 x 1.0362 = 1.0560
FY 2024-25 Appropriation Limit 35,339,301$
FY 2024-25 Adopted Appropriation Limit 35,339,301$
Annual Adjustment
Change in Population % 1.12%
Converted to Ratio 1.0112
Change in Per Capita Income % 6.44%
Converted to Ratio 1.0644
Combined Factor 1.0112 x 1.0644 = 1.0763
FY 2025-26 Appropriation Limit 38,036,442$
* Estimated FY 2025-26
Taxes 30,979,000$
Interest Income 648,739
Total General Fund Revenues 31,627,739$
Subject to Limit
Amount Below Limit ($) 6,408,703$
As a Percent of Total (%) 18%

7 May 15, 2025 Item No. 10f(2)

Honorable Mayor and Members City Council Meeting
Of the Marina City Council of May 20, 2025

CITY COUNCIL TO CONSIDE R RESOLUTION 202 5-, APPROVING A NEW

RECORDS RETENTION SCHEDULE FOR THE CITY CLERK, CITY

MANAGER AND HUMAN RESOURCES DEPARTMENTS AND REPEALING
PORTIONS OF PREVIOUS RESOLUTION 2002-08

RECOMMENDATION:

It is requested that the City Council:

1. Adopt Resolution No. 20 25-, updating the records retention schedules for the Administration Department consisting of the City Clerk, City Manager and Human Resources divisions, and repealing portions of prior Resolution 2020-08.

BACKGROUND:

In January 2020, the City Council adopted Resolution 2020 -08 adopting a records retention policy and schedule (EXHIBIT A).

There have been many changes in the legal requirements for the retention of records for California cities since 2020, and Marina selected Gladwell Governmental Services, Inc., a consultant specializing in records management for over 250 California cities to update their records retention policies for the Administration Department (City Clerk, City Manager, and Human Resources).

The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all records managed by the City.

(EXHIBIT B) is the proposed new retention period for these departments, which are in compliance with all laws and are standard business practice for California cities.

The Departments that did not have their records retention schedules updated in this latest records retention schedule update will still use the adopted portions of the records retention schedule adopted in 2020.

FISCAL IMPACT:

None.

CONCLUSION:

This request is submitted for City Council consideration and action.

Respectfully submitted,

____________________________
Cyrah Caburian
Executive Assistant
City of Marina

REVIEWED/CONCUR:

_____________________________
Layne P. Long
City Manager
City of Marina
1 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA UPDATING

THE RECORDS RETENTION SCHEDULES FOR THE ADMINISTRATION

DEPARTMENT CONSISTING OF THE CITY CLERK, CITY MANAGER AND

HUMAN RESOURCES DIVISIONS, AND REPEALING PORTIONS OF PRIOR RESOLUTION 2020-08.

WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Marina; and

WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and

WHEREAS, on January 22, 202 0, the City Council adopted Resolution No. 20 20-08 approving the Marina Records Retention Policy and Records Retention Schedule; and

WHEREAS, The Administration Department consisting of the City Clerk, City Manager and Human Resources divisions have revised their records retention schedules.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Marina does hereby:

SECTION 1. The records of the City Clerk, City Manager and Human Resources Departments of the City of Marina, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Marina.

SECTION 2. The Records Retention Policy and any parts or portions of the Records Retention Schedule adopted by Resolution 2020-08 that are in conflict with this resolution and its attachments are hereby repealed.

SECTION 3. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers as defined by the California Public Records Act.

PASSED AND ADOPTED by the Marina City Council at a regular meeting duly held on the 20th day of May 2025 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________________
Bruce C. Delgado, Mayor
ATTEST:

________________________________
Anita Sharp, Deputy City Clerk
2 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page
A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page1
COPIES or DUPLICATES of
documents for which a department is
not the office of record
C -- C -- -- It is the policy of the City of Marina that copies distributed to various departments for informational
purposes and drafts, notes, or interagency or intra-agency memoranda that are not retained by the public agency in the ordinary course of business may be destroyed by the departments when they are no longer useful for reference GC 6254(a)
(drafts);
GC 34090.7
(copies)
100 GENERAL ADMINISTRATION
OFFICE MANAGEMENT & REFERENCE 101
101 01 General Information 2 -- 2 HC -- Various GC 34090 101 02 Correspondence – Chronological Files C 2 C+2 HC -- Various Originating Department (e.g. CC FYO read info, City Manager’s Calendars) GC 34090
101 03 Citywide Policies/Procedures C 2 C+2 E -- Various Note: This does not include area specific policies and procedures. For those see the appropriate function (e.g. 200, 600, 800, etc.). Includes reference materials: such as Help aids, Tutorials, and Software and Hardware Training Manuals
GC 34090
101 04 Consultants 3 -- 3 HC -- Various Excluding consultant contracts GC 34090 101 05 Staff Meeting Notes C -- C HC -- Various Inter-agency memoranda not retained in the ordinary course of business
GC 6254(a)
101 06 Work Plans C 2 C+2 HC -- Various GC 34090
101 07 In-House Committees C 3 C+3 HC -- Various May be kept for research/historic purposes. GC 34090 101 08 Departmental Analysis & Reports 5 -- 5 HC -- Various e.g. reorganization and transformation info, department and division mission statements, vision, drivers,
initiatives etc.

GC 34090
101 09 Press Releases and Social Media C 2 C+2 E -- Various Medial releases, posts to official social media accounts) Facebook, Twitter, Instagram, YouTube, Pinterest, Flickr, Nextdoor, etc.)
GC 34090
101 10 General Subject Files C 2 C+2 HC -- Various Internal working files GC 34090(d) 101 11
Customer Response Management 2 -- 2 E HC -- Various Correspondence, audio recordings, and staff memos regarding suggestions, complaints, and feedback from
community.

GC 34090
101 12 Professional Associations 2 -- 2 HC -- Various (i.e. IIMC, CCAC, ICMA) GC34090 101 13 Community Organizations 2 3 5 HC -- Various (i.e. Business Associations) GC 34090 101 14 Community Promotions 2 3 5 HC -- Various (i.e. Communications & Outreach info, surveys) GC 34090 101 15 Publications from Outside Agencies C -- C HC -- Various Not in City’s control (not a public record) GC 34090 103 FORMS AND PUBLICATION

MANAGEMENT
103 01 General Information 2 -- 2 HC -- Various GC 34090

EXHIBIT A
3 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page2
103 02 Blank Forms C 2 C+2 E HC -- Various Templates/forms are considered preliminary drafts exempt from disclosure
GC 6254(a)
103 03 Mailing Labels C -- C E -- Various GC 34090
103 04 Document Templates C -- C E -- Various Templates are considered preliminary drafts exempt from disclosure
GC 6254(a)
104 RECORDS MANAGEMENT
104 01 General Information 2 -- 2 HC -- Various Damaged records assessment reports, Records disaster recovery worksheets (for records that are recoverable)
GC 34090
104 02 Certificate Destruction 2 P P HC Yes Various Authorization to destroy obsolete records, Authorization to destroy unrecoverable damaged records
GC 34090.5
104 03 Retention Schedules C 4 C+4 E HC Yes Admin GC 34090; CCP 343
104 04 Records Management
Policies/Procedures C -- C E HC Yes Admin Keep until suspended GC 34090 104 05 Municipal Unified Functional Filing
System Index C -- C E Yes Admin GC 34090
104 06 Inventory, Records C 2 C+2 E Yes Various Inventory of inactive records holdings & Location GC 34090 104 07 Public Records Requests C 2 C+2 HC -- CC GC 34090 105 INFORMATION SYSTEMS
105 01 General Information 2 -- 2 E HC -- Admin GC 34090 105 02 Internet, World Wide Web C 2 C+2 E -- CM Management Policies & supporting documentation GC34090 105 03 Inventory, Information Systems C 2 C+2 E D HC Yes Admin Hardware/Software Inventory logs, systems manuals GC34090 105 04 Program Files and Directories C -- C E Yes Various Backup tapes – Not a record GC34090.7 105 05 Network Information Systems
(LAN.WAN) C 4 C+4 E HC Yes CM Configuration Maps & Plans GCGC 34090;
CCP 337.2; CCP
343
105 06 Intraweb C 2 C+2 E -- CM Internal Communications, management/policies & supporting documentation
GC 34090
105 07 Software Program Management C 2 C+2 E HC -- IT GC 34090 105 08 Application Integrations C 2 C+2 E HC -- IT GC 34090 105 09
Technology – TechRx & Taygeta
Information Technology Network
Security
C 2 C+2 E HC -- IT
GC 34090
105 10 Business Process Workflow C 2 C+2 E HC -- CM GC 34090 105 11 City Software Design Documents C 2 C+2 E HC -- IR Includes functional specifications, technical
specifications, and user acceptance docs – kept until
software is no longer in use.

GC 34090
106 PRINTING & POSTAGE
106 01 General Information 2 -- 2 HC -- Various GC 34090

EXHIBIT A
4 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page3
106 02 Printing/Reproduction C 2 C+2 HC -- Various GC 34090 106 03 Postage/Mailing C 2 C+2 HC -- Various GC 34090
107 TELECOMMUNICATIONS
107 01 General Information C 2 C+2 E HC -- Various These are not broadcasted files; these are City documents relative to these subjects
GC 34090
107 02 Cable Television C 2 C+2 E HC -- Various These are not broadcasted files; these are City documents relative to these subjects
GC 34090
107 03 Telephone Carriers, Antennae and
Telephone Services C 2 C+2 E HC -- Various These are not broadcasted files; these are City documents relative to these subjects
GC 34090
107 04 Public Education and Government
Cable Television C 2 C+2 E HC -- Various These are not broadcasted files; these are City documents relative to these subjects
GC 34090
107 05 Institutional Network Services C 2 C+2 E HC -- Various These are not broadcasted files; these are City documents relative to these subjects
GC 34090
107 06 Media Information C 2 C+2 E HC -- Various Media contact information GC 34090 107 07 Emergency Communications System C 2 C+2 E HC -- Various (e.g. Narrowbanding equipment) GC 34090 200 COMMUNITY DEVELOPMENT
Development Administration
201 01 General Information 2 -- 2 HC -- GC 34090
201 02 Development Bonds C 10 C+10 HC Yes FF Housing; Industrial Development GC 43901 requires that list of publications requirements before destroying. All destruction must be approved by city Attorney. A
development bond is what a developer posts to insure that required public improvements (roads, curbs, gutters,
sidewalks, schools, etc) are built. Bonds insuring Real Property must be retained permanently
GC 34090; GC
43900; CCP
337.5
201 03 Security Bonds C 2 C+2 HC Yes FF
Documentation created and or received in connection
with the performance of work/services for the city, or for parcel maps and subdivision work
GC 34090; GC
43900; CCP
337.5
201 04
Development Conditions &
Development Agreement Supporting
Materials
C P P E Yes PL
Mitigation measures; filed with case files. Supporting documents for development agreements filed here; sign
development agreement filed under 704
GC 65868.5;
CCP 337.15
201 05 Development Standards C P P HC -- PL Landscape mediums, parkway landscape development, public works construction
GC 34090(a)
201 06 Community Development Block Grants
(CDBG) AU 4 AU+4 E Yes Various Applications, reports, supporting documents; actual grant contract filed under 704
24 CFR
570.502(a)(7), 2
CFR 200.333;
OMB cirA-102,
A110, A-28
201 07 Land Uses, Nonconforming 2 P P HC Yes PL GC34090(a)

EXHIBIT A
5 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page4
201 08
Maps & Plats 2 P P E Yes Various Engineering & field notes & profiles; cross-section of roads, streets, right of way maps, bridges; annexations, deannexation, parks, tracts, block, storm drain maps,
water easement maps etc.

H&S 19850; GC
34090(a)
201 09
Plans – Regulatory C P P E Yes PL Master Plans, General Plans & Elements to General Plan, Area Plans, Local Coastal Plans, Land Use Plans, Zoning Ordinance, Zoning Maps, Zoning Text Amendments,
Plans, Drawings, Exhibits and Photos
GC 34090(a);
GC 65106; GC
50110; H&S
19850
201 13 General Plan Amendments C 3 C+3 D E HC Yes PL Includes approved and denied GC 34090(a);
GC 65106; GC
50110
201 14 Development Impact Fees C P P D Yes Bldg.

GC 34090(a);
CCP 337.15
201 15 Studies, Special Projects & Areas C 2 C+2 HC -- Various Engineering joint powers, noise, traffic impact studies, circulation, archeological artifacts
GC 34090(a)
201 16 Americans with Disabilities Act (ADA)
Action C 2 C+2 HC D -- Various GC 34090
202 BUILDING
202 01 General Information 2 -- 2 HC -- Bldg. GC 34090 202 02 Building Permits and Plan 5 P P E D HC
M Yes Bldg. Issued and final permits, plans and associated documents GC 34090(a); H&S 19850
202 03 Unreinforced Masonry (URM) Plans 5 P P D HC Yes Bldg. URM certificates, terminations, and associated files GC 34090 202 04 Projects in Plan Check C 2 C+2 D HC -- Bldg. Destroy when Plan Check expires GC 34090 202 05 Projects in Plan Check DRO 1 1 2 D HC -- Bldg. Destroy when issued GC 34090 202 06 Projects in Plan Check SC 1 1 2 D HC -- Bldg. Destroy when issued GC 34090 202 07 Code Books C P P HC Yes Bldg. National Electrical Code, Uniform Building, Fire, Mechanical, Plumbing & Supplements – Keep until
suspended
GC 34090(e)
202 08 Contractors C -- C D Yes Bldg. Current list-contractor database is contained within PT Winn Software– soon to be Citizen Serve Software
GC34090
202 09 Structural Calculations C -- C HC -- Bldg. Destroyed when permit is final H&S 19850 202 10 Residential Property Inspections (RPI) C P P HC D Yes Bldg. Residential Property Inspections. Destroy paper after scanning
GC 34090.5;
H&S 19850
202 11 Inspection Logs C 2 C+2 HC Yes Bldg. Daily Inspections GC 34090 202 12 Complaint Forms C 7 C+7 D E Yes Bldg. Confidential Complaints 42 USC 1983 202 13 Building Inspection Services to Outside
Agencies C 10 C+10 D Yes Bldg. Agenda reports for these services; actual legal agreements are in 704
GC 34090
203 PLANNING

EXHIBIT A
6 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page5
203 01 General Information 2 -- 2 HC -- PL GC 34090
203 02 Case/Project Files C P P D E HC Yea PL Planning & Zoning. Pertains to real property. May include blueprints, drawings, maps, plans, reports, evaluations, correspondence, uses, variances, studies, appeals,
compliance certificates. Includes rezoning of properties, historic preservation address files, mobile food vending for specific locations and permits only and planning
alcohol permits / uses and redevelopment / urban renewal projects, parking adjustments, lot line adjustments,
preliminary, tentative and final maps; subdivision
agreements filed under 704
GC 34090(a);
GC4003; GC
4004; H&S
19850
203 03 Sample materials submitted with
projects for approval
C 2 C+2 S -- PL Roof, glass, paint, etc. samples – keep as long as project is in approval process plus 2 years. Original is then
scanned or photographed, original destroyed, and photo or scan filed in project file.

GC 34090
203 04 Broad policies or topics not tied to
specific addresses
C P P D E HC Yes PL May include blueprints, drawings, correspondence, reports or studies, and staff report. (i.e. awnings,
mansionization, lighting) water allocation charts
GC 34090; H&S
19850
204 ENVIRONMENTAL QUALITY
204 01 General Information 2 -- 2 HC -- GC 34090
204 02 Air Quality C 7 C+7 HC -- PW Participants, vouvher logs, total daily mileage survey (TDM), commute alternative
CCP 338(k); GC
34090
204 03 Asbestos C P P HC -- PW Asbestos projects, public buildings GC 34090(a) 204 04 California Environmental Quality Act
(CEQA)
C P P D E HC Yea Various Exemptions, Drafts & Final EIR’s, mitigation monitoring, negative declaration, notice of completion and
determination, comments, statements or overriding
consideration
GC 34090(a);
CEQA
Guidelines
204 05 Congestion Management C 2 C+2 HC -- PW Ride sharing, trip reduction GC 34090(d) 204 06 National Environmental Policy Act
(NEPA)
C 2 C+2 D E HC -- PW? Correspondence, consultants, issues, conservation (e.g. oil leases on outer continental shelf)
GC 34090(d)
204 07 Soil C 2 C+2 HC -- PW Analysis, construction recommendations GC 34090(d) 204 08 Soil Reports (Final) C P P E Yes PW Final Reports GC 34090(d); CCP 338.1
204 09 Review of EIR’s not under City
Jurisdiction
C 2 C+2 HC -- PW? City review and comments on projects by other jurisdictions – exemptions, EIR’s, mitigated monitoring, negative declaration, notice of completion and
determination, comments, statements of overriding
consideration
GC 34090(d)
204 10 Traffic Impacts C P P D E HC -- PW GC 34090(d)
204 11 Green House Gas Emission C P P D E HC -- PW Climate Action Plan GC 34090(d) 205 REGIONAL PLANNING
205 01 General Information 2 -- 2 HC -- PW GC 34090

EXHIBIT A
7 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page6
PL
205 02 County General Plan C -- C HC -- PW
PL
Marina is not the agency of record GC 34090
205 03 General Plans Other Cities C -- C HC -- PW
PL
Marina is not the agency of record GC 34090
205 04 LAFCO 2 -- 2 HC -- PW
PL
General Information GC 34090
206 REAL PROPERTY
206 01 General Information 2 -- 2 HC -- PW GC 34090
206 02 Abandonment 2 P P D E HC Yes PW Buildings, Condemnation, Demolition GC 34090(a) 206 03 Acquisition/Disposition of Property C P P E HC Yes PW Supporting documents of sale, purchase, or exchange, Leases of City Property and related documents filed under the appropriate series in 704
GC 34090(a);
GC 6254; CCP
337.2
206 04 Annexations/Deannexations 2 P P E HC Yes PW Reports, public notices GC 34090(a) 206 05 Appraisals C 2 C+2 HC Yes PW Exempt from disclosure until final acquisition obtained GC 34090; GC 6254(h)
206 06 Property taxes C 2 C+2 HC -- Various GC 34090
206 07 Maps, City Boundary C P P E HC Yes PW Recorded maps, surveys, monuments, includes neighborhood association boundaries
GC 34090(d)
206 08 Lot Splits and Lot Mergers C P P E HC Yes PW GC 34090 206 09 Relocation Files C 2 C+2 HC -- PW GC 34090
207 HOUSING
207 01 General Information 2 -- 2 HC -- ? GC 34090
207 02 Programs C 5 C+5 E HC Yes ? Includes housing authority strategy, housing bond advisory, HOME, In-lieu housing mitigation,
low/moderate housing, housing assistance, etc.
24 CFR
570.502(a); 2
CFR 200.333;
OMB cir. A-110
207 03 Homelessness C 2 C+2 E HC -- Various GC 34090
208 ECONOMIC DEVELOPMENT
208 01 General Information 2 -- 2 HC -- CM Includes correspondence GC 34090 208 02 Economic Development Strategies &
Business Recruitment
2 5 7 HC -- CM GC 34090
209 HISTORIC PRESERVATION
209 01 General Information 2 -- 2 HC -- Various GC 34090 209 02 Historic Surveys 2 3 5 HC -- Various Historic Preservation Grants, Actual grant contract filed under 704
GC 34090
209 03 Archives 2 P P HC -- Various GC 34090
209 04 Historic Master Plan C P P E HC Yes Various GC 34090

EXHIBIT A
8 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page7
209 05 Historic Property Tax Incentive
Program – Mills Act
2 P P HC -- Various Staff Reports on Mills Act Program, Actual Agreements are in 704-05 and project files 203-02
GC 34090
209 06 Historic Buildings 2 P P E HC -- PW GC 34090
209 07 National Register C P P E HC -- PW GC 34090
300 RECREATION COMMUNITY

SERVICES

300 01 General Information 2 -- 2 HB -- REC GC 34090
300 02 Facility Rental Information C 2 C+2 HC -- REC GC 34090 300 03 Other Programs 2 3 5 HC -- REC Programs that are not youth, senior or child care programs GC 34090 302 EVENTS/STREET CLOSURES
302 01 General Information 2 -- 2 HC -- Various GC 34090 302 02 August Celebrations – National Night
Out
2 -- 2 HC -- PD GC 34090
302 03 Other Events 2 -- 2 HC -- PD Annual Labor Day Parade & Others GC 34090 303 YOUTH SERVICES
303 01 General Information 2 -- 2 HC -- REC GC 34090
303 02 Programs 2 3 5 E HC -- REC Includes youth services GC 34090 303 03 Youth/Teen Centers 2 -- 2 HC -- REC Rocky Hann Community Center & Marina Teen Center GC 34090 304 SENIOR SERVICES
304 01 General Information 2 -- 2 HC -- REC GC 34090
304 02 Programs 2 3 5 E HC -- REC Taxi Voucher GC 34090 304 03 Senior Center 2 -- 2 HC -- REC Rocky Hann Community Center GC 34090 400 FINANCIAL AND FISCAL
401 ACCOUNTS PAYABLE
401 01 A-P General Information 2 -- 2 E HC -- FF GC 34090 401 02 Invoice Packet Au 7 Au+7 E HC Yes FF GC 34090
401 03 Check Register Au 7 Au+5 D HC Yes FF GC 34090;
26 CFR 1600-1
401 04 1099’s Au 5 Au+5 D HC Yes FF 1099’s and associated W-9’s GC 34090; 29 USC 436; 29
CFR 516.5-
516.6; 26 CFR

31.6001.1-4; IRS
Reg 31.6001-

EXHIBIT A
9 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page8
1(e)(2); R&T
19530
401 05 ACH enrollment forms C 2 C+2 D HC FF An Originator must retain the original or a copy of each written authorization of a Receiver, or a readily and accurately reproducible
Record evidencing any other form of authorization, for two years from the revocation of the authorization.

NACHA
Operating Rules.

Subsection

2.3.2.5;
Subsection

2.3.3.3 402 PAYROLL
402 01 Payroll General Information 2 -- 2 HC -- FF GC 34090 402 02 Payroll Register 1 P P D Yes FF GC 34090; GC
37207
402 03 Employee Time Sheets Au 6 Au+6 D E Yes FF Signed by employees GC 34090; 29CFR 516.2; 20
CFR 516.6(1);
IRS Reg

31.6001-1(3)(z);
R&T 19530; LC
1174(d)
402 04 Other Payroll-Related Documents Au 6 Au+6 D HC Yes FF Includes W-2 Forms, W-4 Forms, leave balance sheets, employee deferred compensation contributions and city
payments etc.

GC 34090; 29
CFR 516.2;
CAC22-1085.2;
26 CFR 160011;
29 CFR
1627.3(2)
402 05 Salary Records 2 P P E -- Yes Salary Schedules GC 34090; 29 CFR 516.2; CAC
22-1085-2
402 06 Retirement P P E FF
403 ACCOUNTING
403 01 General Information 2 -- 2 HC -- FF GC 34090
403 02 General Ledger 2 P P D HC Yes FF GC 34090; CCP
337
403 03 Report to EDD on Independent
Contractors
C 4 C+4 E HC -- FF EDD Form 542 GC 34090; CCP
337
403 04 Journal Entries and Backup Au 7 Au+7 HC Yes FF Account postings with supporting documents GC 34090; CCP 337
403 05 Audit Reports and Backup C P P HC -- Various Treasurer’s Reports, Annual Financial reports GC 34090 403 06 State Controller’s and Other Required
Reports
2 P P HC Yes FF Controller may destroy after five years GC 34090 403 07 Bank Reconciliation & Statements Au 5 Au+5 E HC Yes FF Includes Transaction Statements, Wire Transfers, Check Listing Audit Trail, Deposits, Cancelled Checks.

GC 34090; GC
60201(12);

EXHIBIT A
10 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page9
26 CFR 1.6001-1
404 FIXED ASSETS
404 01 General Information 2 -- 2 HC -- FF GC 34090
404 02 Inventory Au 7 Au+7 D Yes FF Reflects purchase date, cost, account number GC 34090; 26 CFR 301 65-1(f)
404 03 Surplus Property Disposal Au 5 Au+5 D -- FF GC 34090; CCP 337
404 04 Vehicle Ownership & Title C C C HC Yes FF GC 34090(a); VC 9900 et seq
405 PURCHASING
405 01 Purchasing General Information 2 -- 2 HC -- FF GC 34090 405 02 Vendor Register, Cal Cards
Acknowledgement Forms
C P P D HC Yes FF Alpha list of vendors, including PO’s, invoices, account number, check date and amount for year. Cal Card
cardholders acknowledgment forms
GC 34090
405 03 Purchase Orders and Requisitions Au 5 Au+5 D HC Yes FF Original Documents GC 34090; CCP 337
405 04 Bids, RFP’s RFQ’s Au 5 Au+5 E HC Yes Various Requests for Proposals regarding goods and services, plus winning bid staff reports
GC 34090; GC
25105-1; CCP
337
405 05 Not Awarded Vendor Packets Au 2 Au+2 HC Yes Various Bid quote summaries are stored under this series number with the failed bid packets. Sole Source Justification Form, Piggyback Request Form
GC 34090; GC
34090(d); GC
25105-1;
CCP337
406 BUDGETING
406 01 General Information 2 -- 2 HC -- FF Division Draft Budgets submitted to Budget Committee, Gann Initiatives
GC 34090
406 02 Adopted Budget C P P D E HC Yes FF Adopted budget, council priorities, items included in adopted budget, cultural funds
GC 34090
406 03 Budgets as Presented to Council 10 -- 10 E HC -- IR Consolidated Draft budget, council priorities, CIP, NIP, Cultural funds, and any other items included in draft
budget
GC 34090
406 04 Budget Adjustments Au 5 Au+5 HC Yes FF Account transfers, appropriation and transfer of funds, and creation, modification, or accounting funds, Midyear review reports
GC 34090
406 05 Redevelopment Budgets C P P D E HC Yes FF (Redevelopment Agencies were dissolved per state law in 2012.) Includes annual audits & bond issues and draft
RDA budget staff reports and items (budget items
included Executive Summary and Action Plan,
Consolidated Plan, and Consolidated Annual Performance
and Evaluation Report (CAPER)
GC 34090;
GC40802; GC
53901; GC
43900 et seq.
406 06 Joint Powers Authority Budgets C P P D E HC Yes FF Includes annual audit & bond issues and draft JPA budget staff reports and items
GC 34090; GC
40801; GC

EXHIBIT A
11 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page10
53901; GC
43900 et seq.
406 07 Community Services District Budgets C P P D E HC Yes FF Account transfers, appropriation and transfer of funds, and creation, modification, or accounting funds, Midyear review reports
GC 34090; GC
40802; GC
53901; GC
43900 et seq.

407 REVENUE
407 01 Revenue General Information 2 -- 2 HC -- FF GC 34090 407 02 Bank Reconciliations Au 5 Au+5 HC Yes FF Statements, summaries for receipts, disbursements & reconciliations
GC 34090;
26 CFR 1600-1
407 03 Billing Information Au 5 Au+5 D HC Yes FF Invoices, Accounts Receivable, taxes (e.g. TOT and Sales tax revenues, etc.) HazMat, falsa alarms, SB 198, strike teams. This series includes cash register receipt tapes and credit card receipt copies
GC 34090; CCP
338
407 04 Business License and Other Customer
Files
C 5 C+5 D HC Yes FF TOT customers, etc. Paid and Reports GC 34090; CCP 337
407 05 Fee Schedules C 5 C+5 E -- FF GC 34090
407 06 Investment Records C P P D HC Yes FF Summary of transactions, inventory and earnings report GC 34090; GC 53607; CCP 337
407 07 Assessment Districts C P P D HC Yes FF Transcript binder, collection information, account statements, administration, bond, coupons certifying
compliance with state law re: assessments, and CC staff reports on this topic
GC 34090
407 08 Bond Transcript Binder C P P HC Yes FF GC 34090; CCP337.5
407 09 Revenue Bonds and Other Bond
Information
C 10 C+10 HC Yes FF Vital during life of debt. Account statements, Administration, Bond or coupons. A revenue bond is a
bond issued by the City for a specific public works project and supported by revenue from the project
GC 34090; GC
53921;
CCP337.5
407 10 Deposits, Receipts Au 5 Au+5 D HC Yes FF Current documents are vital records GC 34090; CCP 337
407 11 Dog License Permits Au 5 Au+5 D HC Yes PD Dog Tags GC 34090; CCP 337
408 RISK MANAGEMENT
408 01 General Information 2 -- 2 HC -- HR GC 34090
408 02 Damage to City Property – City Assets C 7 C+7 HC -- HR Reports and related records GC 25105.5 408 03 Bonds, Insurance 2 P P HC Yes HR Bonds & Insurance policies insuring city property and other assets
GC6499.03; CCP
337.2; CCP343
408 04 Claims, Damage C 10 C+10 HC Yes HR Paid/Denied CC claim staff reports GC 34090; GC 25101.5

EXHIBIT A
12 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page11
408 05 Third Party Incident/Accident Reports C 7 C+7 HC -- HR Theft, property damage or similar occurrences (not fire/law enforcement)
29 CFR 1904.2;
29 CFR 1904.6;
GC 25105.5
408 06 MBASIA C P P HC Yes HR Monterey Bay Area Self Insurance Authority GC 34090 408 07 Insurance Certificates for permanently
held legal agreement
C P P HC Yes HR Insurance certificates filed separately from legal agreements filed under 704 series 704-05. 704-06, 704- 11, 704-14, and 704-15 legal agreements. See 408-13
GC 34090
408 08 Insurance Policies C P P HC Yes HR May include liability, property certificates of participation.

GC 34090
408 09 Insurance, Workers Compensation C P P HC Yes HR Indemnity; Originals with Administrator GC 6410; 29 CFR 1910.20
408 10 Photographs, Negatives, Film C 2 C+2 E HC -- HR GC 34090 408 11 Risk Management Reports C 5 C+5 E HC Yes HR Federal OSHA forms, loss analysis report, safety reports, actuarial studies
GGC 34090;
29 CFR 1904.4;
29 CFR1904.7
408 12 Warranties C 2 C+2 HC -- Various This includes any warranties issued to the City to cover services, purchases, and or work performed for the City (e.g. roof warranty, appliance warranties.)
GC 34090; CCP
1790
408 13 Insurance Certificates for Legal
Agreements that do not have a
permanent retention period
C 5
P
C+5
P
E HC -- HR Insurance certificates files separately from legal agreements filed under 704 that do not have a permanent retention period. This includes series 704-05, 704-06, 704-11, 704-14, and 704-15 legal agreements. Retention period for insurance certificates coincides with retention for 704 legal agreements.

GC 34090; GC
4004; CCP
337.2; CCP 343
409 GRANTS - DONATIONS
409 01 General Information 2 -- 2 HC -- Various GC 34090 409 02 Federal and State Grant and Assistance C 5 C+5 D -- Various Refer to grant application close-out procedure; Various depts. Initiate grants; Finance is lead for finalizing grants; File grant contracts under 704 series; Records for grants with Prop 18 funding must be retained for 35 years.

GC 34090; OES
Grant Mgmt.
409 03 Donations 2 3 5 D -- Various GC 34090
409 04 Request for Grant or Start Up Funds
from City
2 3 5 HC -- Various Requests during budget are filed under 406-03 GC 34090 409 05 Grants from other sources 2 3 5 HC -- Various Requests during budget are filed under 406-03 GC 34090 500
501

PERSONNEL

PERSONNEL DATA

501 01 Personnel General Information 2 -- 2 HC -- HR
Various
Reference checks form other agencies GC 34090
501 02 Active Employees (Non-Sworn) C 10 C+10 HC Yes HR May include application, release authorizations, certifications, reassignments, outside employment,
disciplinary actions, terminations, evaluations.
29 CFR 516.6;
29 CFR 1627.3;
29 CFR 1602 et

EXHIBIT A
13 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page12
seq.; 29 CFR
1607.4; GC
6254(c); GC
12946; GC
34090
501 03 Active Employees C 10 C+10 HC Yes PD Police & Fire employees. May include release authorizations, certifications, applications, reassignments; outside employment, disciplinary actions, evaluations
29 CFR 516.6;
29 CFR1607.4;
29 CFR1602.30;
29 CFR 1627.3;
GC 3300 et seq.;
PC832.5(b)
501 04 Contractual Employees C 10 C+10 HC Yes HR Copy of contract and may include application, release authorizations, certifications, reassignments, outside
employment, disciplinary actions, terminations,
evaluations
29 CFR 516.6;
29 CFR 1627.3;
29 CFR 1602.30;
29 CFR1602.31;
GC 6254(C); GC
12946; GC
34090; CCP 337;
CCP 343
501 05 Temporary Services C 8 C+8 HC Yes HR On-Call Staff, Outside Temporary Services, HR PTS Employee Personnel Files
GC 12946; GC
34090; 29
CFR1627.3; Lab
Rel Sec 1174
501 06 Volunteers C 3 C+3 HC Yes Various Disaster Service Worker Volunteer Forms DSWVP Guidelines;
Calif. Code
Regs. Title 19
§2570-2573.3
501 07 Investigations, Discipline Background
Information & Grievances
C P C+P HC -- HR 29 CFR 1627.3;
29 CFR 1607.4;
29 CFR 516.6
ET SEQ.; CCR
Sec 1174; GC
12946; GC 3300;
EEOC-Federal
Regs; PC
832.5(b)
501 08 Employee Oaths of Office C 2 C+2 HC -- Various GC 34090 501 09 Public Safety Personnel General
Information
2 -- 2 HC -- PD
FD
GC 3300; GC
34090
501 10 Public Safety Personnel Annual
Physical Program
C 30 C+30 HC -- PD
FD
29 CFR
1910.1020
501 11 Public Safety Personnel Exposure
Sampling
C 30 C+30 HC -- PD
FD
29 CFR
1910.1020
501 12 Public Safety Personnel Exposure
Reports
C 30 C+30 HC -- PD
FD
29 CFR
1910.1020

EXHIBIT A
14 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page13
501 13 Public Safety Personnel Random Drug
Testing
C 2 C+2 HC Yes HR Includes Fire, Police, Public Works personnel and any other personnel with class B licenses – 5 years for alcohol test results or 0.02 or greater – 2 years for records of negative or cancelled drug tests, or alcohol test results of less than 0.02
FMLA 1993 US
OSHA; 29 CFR
1602.20; 29 CFR
1602.32; 249
CFR 40.333; GC
3300
502 PERSONNEL MANAGEMENT
502 01 Personnel Management General
Information
2 -- 2 HC -- HR GC 34090
502 02 Job Descriptions C 2 C+2 HC Yes HR Current documents are vital records GC 34090 502 03 Position Classifications C 2 C+2 HC -- HR Includes classification & wage rates, staff reports on control list, classification studies and surveys, and
reclassification
GC 12946; GC
34090; 29 CFR
516.6(2); 29 CFR
1602; 29 CFR
1607
502 04 Unemployment Claims C 4 C+4 HC -- HR GC 34090
502 05 Bond, Personnel Fidelity C 2 C+2 HC Yes HR Employee fidelity bonds GC 34090 502 06 Employee Handbook and Policies C 2 C+2 HC Yes HR General Employee information, including benefit plans GC 34090; GC 12946
502 07 Employee Programs C 2 C+2 HC -- HR Includes commendations, awards, and recognitions GC 34090; GC 12946
502 08 Federal I-9 Forms C C+3
or 1
C+3
or 1
HC Yes HR In accordance with Section 101, Control or unlawful Employment of Aliens, (b)(3)(B)(i) and (ii) I-9’s are
retained for three years after the date of such hiring, or (ii) one year after the individual’s employment is terminate, whichever is later
Immigration
Reform/Control
Act 1986 Pub.

L99-603
502 09 Motor Vehicle (DMV) Records C 7 C+7 HC -- HR GC 12946; 8 USC 1324(a)
502 10 Position Recruitment C 3 C+3 HC -- HR Applications and resumes for those not hired, lists/logs, indices, ethnicity disclosures, examination materials & answer sheet, job bulletins, eligibility, release of
information forms for recruitments, electronic database (see 501-02 and 501-03 for applications and resumes of
hired employees)
GC 12946;
GC6250 et seq.;
20CFR 1602 et
seq.; 29 CFR
1607; 29
CFR1627.3
502 11 Vehicle Mileage Reimbursement Rates C 2 C+2 HC -- FF Annual Mileage reimbursement rates as announced by Finance (do not file A/P mileage vouchers here)
GC 34090
502 12 Equal Opportunity/Affirmative Action C 2 C+2 HC -- HR Affirmative Action or Equal Opportunity staff reports GC 34090 502 13 Volunteer Programs, Guidelines, and
Activities
C 2 C+2 HC -- Various GC 34090
503 SAFETY

EXHIBIT A
15 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page14
503 01 General Information 2 -- 2 HC -- HR GC 34090
503 02 Plan Documents C 6 C+6 HC Yes HR GC 34090
503 03 OSHA C 7 C+7 HC -- HR 20 CFR 1904.2;
29 CFR 1966.6
503 04 Safety Policies and Procedures C 2 C+2 HC -- HR GC 34090 503 05 Safety Audits C 7 C+7 HC -- HR GC 34090
503 06 Publications and Law Updates C -- C HC -- HR GC 34090 540 BENEFITS
504 01 General Information 2 -- 2 HC -- HR Historical benefit information (includes Council benefits) GC 34090 504 02 Plan Documents C 6 C+6 HC Yes HR e.g. Dependent Care Program GC 34090 504 03 Active Employee Benefit Files C 10 C+10 HC Yes HR May include enrollment forms, emergency notification forms, etc.
29 CFR 1627.3;
29 CFR
1602.30.32
504 04 Separated Employees 0 10 10 HC -- HR May include enrollment forms, emergency notification forms, etc.
29 CFR 1627.3;
29 CFR
1602.30.32
504 05 COBRA Files C 10 C+10 HC Yes HR May include enrollment forms, COBRA letters, etc. 29 CFR 1627.3; 29 CFR
1602.30.32
504 06 Retirement C P P HC Yes HR PERS, Social Security, Medicare & Benefit documents 29 CFR 1627.3(2);
GC 12946; GC
34090; GC 7501
et seq.
504 07 Vendor/Administrator Reports and
Correspondence
C 2 C+2 HC -- HR GC 34090
504 08 Orientation Packets C C C HC -- HR GC 34090
504 09 Forms and Handouts C -- C HC -- HR GC 34090
504 10 Employee Medical Information C 10 C+10 HC Yes HR May include family lease, certifications, tests, pre- employment physical, non-industrial disability
FMLA 1993 US
OSHA; 29 CFR
1602.20;
29 CFR 1602.32
504 11 Publications and Law Updates C -- C HC -- GC 34090 504 12 Deferred Compensation Plan C P P HC Yes HR Includes plan information 20 CFR 1627.3(2); GC
12946; GC
34090
505 WORKERS COMPENSATION
505 01 General Information 2 -- 2 HC -- HR GC 34090

EXHIBIT A
16 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page15
505 02 Employee Files C P P HC Yes HR Claim files, reports, incidents (working files), originals filed with Administrator, Worker’s Comp settlements
CCR 14311;
CCR 15400.2;
LC 110-139.6;
8 CFR 15400.2
505 03 Forms and Handouts C 2 C+2 HC -- HR GC 34090
505 04 Designation of Personal Physician
Forms
C P P HC Yes HR CCR 14311;
CCR 15400.2;
LC 110-139.6;
8 CFR 15400.2
505 05 Budget C 2 C+2 HC -- HR Working Files GC 34090
505 06 Reports 2 P P HC -- HR Includes utilization and state reporting CCR 14311; CCR 15400.2;
LC 110-139.6
505 07 Administration Correspondence 2 3 5 HC -- HR GC 34090 505 08 Ergonomic Evaluations and Job
Analysis
C 7 C+7 HC -- HR GC 34090
505 09 Publications and Law Updates 2 -- 2 HC -- HR GC 34090 506 EDUCATION AND TRAINING
506 01 General Information 2 -- 2 HC -- Various GC 34090 506 02 Training Records – Non-Safety
Employees
C 7 C+7 HC -- Various Employee forms, volunteer program training, class training materials, internships
GC 6250 et seq.
506 03 Tuition Reimbursement Program C 7 C+7 HC -- HR CEIP GC 6250 et seq. 506 04 Attendance Records – Public Safety
Employees
C 5 C+5 E HC -- Various Computerized – Firehouse, MS Access and Police Records
GC 34090
506 05 Public Safety Company Performance
Standards
C 2 C+2 HC -- PD
FD
8 CCR 3204(d)
506 06 Public Safety Training Hours T 10 T+10 E HC Various Electronic in Firehouse & Outside certificates GC 34090 507 LABOR RELATIONS
507 01 General Information 2 -- 2 HC -- HR Policies and procedures (e.g. memos on comp time, supplemental pay, allowances)
GC 34090
507 02 Negotiations – Marina Employees
Association (MEA)
C P P HC Yes HR Draft MOU’s, correspondence, official meeting nots and notebooks (individual nots should be destroyed after 2
years)
29 USC Sec
211(c); 29 CFR
516
507 03 Negotiations – Marina Management
Employee Association (MMEA)
C P P HC Yes HR Draft MOU’s, correspondence, official meeting nots and notebooks (individual nots should be destroyed after 2
years)
29 USC Sec
211(c); 29 CFR
516
507 04 Negotiations – Marina Public Safety
Officers Association (MPSOA)
C P P HC Yes HR Draft MOU’s, correspondence, official meeting nots and notebooks (individual nots should be destroyed after 2
years)
29 USC Sec
211(c); 29 CFR
516

EXHIBIT A
17 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page16
507 05 Negotiations – Marina Public Safety
Manager’s Association (MPSMA)
C P P HC Yes HR Draft MOU’s, correspondence, official meeting nots and notebooks (individual nots should be destroyed after 2
years)
29 USC Sec
211(c); 29 CFR
516
507 06 Negotiations – Marina Professional
Firefighters Association (MPFFA)
C P P HC Yes HR Draft MOU’s, correspondence, official meeting nots and notebooks (individual nots should be destroyed after 2
years)
29 USC Sec
211(c); 29 CFR
516
507 07 Negotiations – Executive Management C P P HC Yes HR Assistant City Manager, Fire Chief, Police Chief, Finance Dir., Public Works Dir., Planning Dir., Recreation &
Cultural Svc Dir.,
29 USC Sec
211(c); 29 CFR
516
507 08 Unrepresented Employees C P P HC Yes HR City Manager, Part-time Employees and other unrepresented employees
29 USC Sec
211(c); 29 CFR
516
600 PUBLIC SAFETY
601 FIRE SAFETY ADMINISTRATION
601 01 General Information 2 -- 2 HC -- FD GC 34090
601 02 Fire Code and Manuals C 3 C+3 D Yes FD Include OPS manuals GC 34090; CCP 340.5
601 03 General Orders, Policies and
Procedures
C 2 C+2 D Yes FD GC 34090
601 04 Mutual Aid, Automatic Aid, Strategic
Plans & Studies
C 2 C+2 HC Yes FD
PD
GC 34090
601 05 Fire Services to other Agencies C 10 C+10 E HC Yes FD Fire protective services (for fee), emergency medical services
GC 34090
602 FIRE PREVENTION/PUBLIC

EDUCATION

602 01 General Information 2 -- 2 HC -- FD GC 34090
602 02 CPR Program C 2 C+2 E HC -- FD GC 34090
602 03 Inspections, Fire Prevention C 3 C+3 E HC Yes FD Alarm/Sprinkler systems, prevention efforts UFC 103.4 602 04 Investigations, Evidence Arson C P P D HC Yes FD Support prosecution resulting in homicide PC 799 602 05 Investigations, Evidence Arson C 6 C+6 D HC Yes FD Great Bodily harm, inhabited structure or property PC 800 602 06 Community Emergency Response
Team
C 2 C+2 D HC Yes FD GC 34090
602 07 Permits, Uniform Fire Code C 2 C+2 D HC Yes FD GC 34090 602 08 Plans Fire Alarm & Sprinkler C P P E HC Yes FD Retain plans during the life of the building, for not less than two years
GC 34090
602 09 Property Files 2 P P HC Yes FD GC 34090
602 10 Public Education Program C 2 C+2 HC -- FD GC 34090 602 11 Water System Improvement Fund C 2 C+2 HC -- FD GC 34090 603 RESERVED

EXHIBIT A
18 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page17
604 FIRE OPERATIONS
604 01 General Information 2 -- 2 HC -- FD GC 34090
604 02 Apparatus/Vehicle C 2 C+2 D -- FD Repair and Maintenance GC 34090; CCP 340.5;
8 CCR
2303(b)(1)
604 03 Confined Space Permits C P P HC -- FD GC 34090
604 04 Donated Vehicles 2 8 10 HC -- FD GC 34090
604 05 Field Reports – non-fire & logs C 2 C+2 D -- FD Computerized – firehouse GC 34090 604 06 Field Reports – Non-arson & logs C 2 C+2 D -- FD Computerized – firehouse GC 34090 604 07 Fumigation Permits C 2 C+2 HC -- FD GC 34090
604 08 Incident Reports C 3 C+3 D HC -- FD Dispatch and daily logs – Computerized – firehouse GC 34090; CCP 338
604 09 Inventory, equipment & supplies C 2 C+2 E -- FD GC 34090 604 10 Investigations, Evidence Arson C 3 C+3 D -- FD Structure PC 801 604 11 Journals, Fire Station C 2 C+2 E HC Yes FD Activities, personnel, engine company GC 34090 604 12 Logs for fire equipment & gear C 2 C+2 E HC Yes FD GC 34090 604 13 Weed Abatement C 2 C+2 HC -- FD Reports, assessments, documentation GC 34090 604 14 Work Program Files C 2 C+2 E HC Yes FD GC 34090 604 15 Emergency Medical Services Forms C 7 C+7 HC -- FD Monterey County Form EMS.126 – City Copy GC 34090; H&S 1979.98(e); H&S
11191; H&S
123145;
Medicare Title
XVIII; Medicaid
Title XIX; MCH
Title V
605 RESERVED
606 HAZARDOUS MATERIALS
606 01 General Information 2 -- 2 HC -- FD GC 34090
606 02 Hazardous Waste Disposal C 10 C+10 HC -- FD Documentation regarding handling and disposal of hazardous waste
CAL OSHA; 40
CFR 122.21(p)
606 03 Permits, Hazardous Materials Storage C P P HC Yes FD Two years retention required statutorily, permanent recommended
GC 34090
606 04 Program, Household Hazardous Waste C 2 C+2 HC -- FD GC 34090 606 05 Training Materials C 2 C+2 E HC -- FD Standard & Administration. However, if employees are exposed to hazardous materials during training, CAL
Code Reg 3204(d) et seq. also applied and documents
must be kept for thirty (30) years.

GC 34090

EXHIBIT A
19 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page18
606 06 Underground Storage Tank Compliance C P P HC Yes FD Storage location, installation, removal, remediation, maintenance & operations
GC 34090
607 LAW ENFORCEMENT

ADMINISTRATION

607 01 General Information C -- C -- -- PD GC 34090
607 02 Alcoholic Beverage Control C 2 C+2 HC -- PD Police actions – this is not for Planning Dept. alcohol permit actions. Records are current for as long as
establishment is in business
GC 34090
607 03 Administrative/Internal Investigations C 5 C+5 HC -- PD Fleet safety, pursuit files, intake and complaint investigations, use of force files
PC 832,5(b);
EVID 1045
607 04 Equipment Manuals C -- C E HC -- PD Manuals, instructions – save until end of equipment use GC 34090 607 05 Equipment Inventory C 10 C+10 HC -- PD Listing of equipment assigned to division employees GC 34090 607 06 Non-Crime Reports C 2 C+2 D -- PD Monthly, quarterly, annual activity statistical reports, also surveys, responses, etc.

GC 34090
607 07 Department Manuals, Law
Enforcement Policies, Programs and
Procedures
P P P E -- PD Directives, department policies, training bulletins, rules and regulations
GC 34090
607 08 Enforcement of State Laws C 2 C+2 HC -- PD Includes modification to MCC GC 34090 608 POLICE INVESTIGATIONS
608 01 General Information P P P D -- PD Investigation files, asset forfeiture, disposition of arrest/court action, property/evidence files
GC 34090
608 02 Homicide Investigator’s Case Files P P P D -- PD Includes cold case, solved, and unsolved homicides. PC 799 608 03 Officer Involved Shootings P P P HC -- PD Officer involved shootings and in-custody deaths. GC 34090 608 04 Informant File C 2 C+2 HC -- PD Legal notifications, identification, payment information, activities information
GC 34090
608 05 Audio, Telephone and Radio
Communications
C 180
Days
C+180
days
D -- ISD Exception: shall be preserved for 100 days after conclusion of the court case. Requires City Attorney’s office review. MPD does not store telephone audio or
radio communications. County Comm Center stores radio
communications and ISD stores the remainder
GC 34090.6
608 06 Criminal Investigation Files – Unsolved C -- C E HC -- PD Unsolved investigation files. Destroy when cases reach statute if limitations
GC 34090
608 07 Criminal Investigation Files – Solved
Pending Appeal
C -- C E HC -- PD Solved investigation files pending appeal. Destroy when appeals are exhausted and reach statute of limitations
GC 34090
609 PATROL
609 01 General Patrol C 2 C+2 HC -- PD Parking traffic tickets, radio communications logs, patrol requests and correspondence, radar calibration records, patrol schedules, daily shift reports, supervisors’ reports GC 34090
609 02 Weapons and Range Inventories P P P E HC PD GC 34090 609 03 Traffic Collision Fatalities P P P D -- PD GC 34090

EXHIBIT A
20 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page19
610 POLICE SERVICES
610 01 General Information C 2 C+2 E HC -- PD Background investigations, concealed weapons files, press releases, daily schedules, alarm cards and alarm
permits, alarm files, case books, routine log files, second hand dealers and pawn slips, subpoena files, field
interview cards, cite and release records, repossession and private impounds.

GC 34090
601 02 Restraining Orders C -- C HC -- PD Includes emergency protective orders, temporary restraining orders, legal stipulations, orders after hearing, etc. Destroy after law enforcement actions described in PC 12028.5 are fulfilled and restraining orders are expired for no fewer than two years
PC 273.5; PC
273.6; PC 646.9;
PC 12028.5; PC
13700; FC 6380-
6383
610 03 Digital Dictation C -- C E -- PD Office case dictation GC 34090 610 04 Permits C 2 C+2 E HC -- PD Taxi, Massage, Cardroom, Film Permits GC 34090 601 05 Property and Evidence Files C 2 C+2 E HC -- PD Retention as defined by criminal case prosecution and following property and evidence destruction regulations GC 34090
610 06 Hard Copy Inked Palm Cards P P P HC -- PD PC 11120-11127 610 07 Jail Records C 5 C+5 E HC -- PD Daily logs and inmate records GC 34090 610 08 Registration Files P P P E HC -- PD Arson, sex, and narcotic registration files GC 68152(c)(2) 610 09 Police Reports/Disposition Arrest/Court
Actions
P P P E HC -- PD Police reports, court actions, accident reports GC 34090 610 10 Sealed Records – Adult C 3 C+3 E HC -- PD GC 34090 610 11 Seald Records – Juvenile C 5 C+5 E HC -- PD Upon petition local law enforcement records with WIC 826(b) may be destroyed as ordered by the court.

WIC 826(b);
WIC 781(a);
WIC 781.5;
H&S 11361.5
610 12 Video – Uneventful/Non-
Evidentiary/Routine
C 60
days
C+60
days
E -- PD Uneventful jail, parking lot, lobby, in-car and body camera video that is not defined as “eventful” (defined on 610-13)
PC 832.18
610 13 Video – Eventful/Evidentiary C 2 C+2 E -- PD Eventful recordings to include:

1. Part of a criminal investigation to be retained for a period as outlined for any evidence in that criminal
investigation.

2. Administrative/internal investigations to include a
complaint and retained for a period as defined by
complaint.

3. Use of force
PC 832.18
610 14 Warrants C 2 C+2 E -- PD Felony and misdemeanor criminal warrants, served and unserved. Current period ends when warrant is
served/executed
GC 34090
611 LOCAL & NATIONAL

EMERGENCIES/DISASTERS

611 01 General Information C 2 C+2 HC -- Various GC 34090 611 02 National Emergencies and Disasters C 2 C+2 HC -- Various GC 34090

EXHIBIT A
21 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page20
611 03 Local Emergencies and Disasters C 2 C+2 HC -- Various GC 34090 611 04 Emergency/Disaster Planning C 2 C+2 E HC -- Various Emergency Preparedness plan, emergency communication, earthquake awareness, emergency
management exercises and training
GC 34090
611 05 Emergency Operations Center C 2 C+2 E HC -- Various GC 34090 700 LEGISLATIVE AND LEGAL
701 01 General Information 2 -- 2 HC -- Various Follow up letters on meeting items; history of CMO, CAO, CC staff, Council; work program assigned to
Boards Commission & Committees (BCC) and annual
BCC reports, Council Comments items, and proofs of
publication for non-public hearing items
GC 34090
701 02 Agendas C 2 C+2 HC -- Various Agendas and special meeting notices, including proof of posting and CC action summaries
GC 34090
701 03 Agenda Repots C 10 C+10 E Yes Various Agenda reports (master subject files) created and submitted for Council /board/commission packets to
include all exhibits and attachments therein. Hard copy staff reports and supporting materials are filed by subject series (e.g. 203-03). This series number defines retention period of staff reports regardless of where they are filed.

With Electronic Content Management System (ECMS)
these will be scanned and hard copy discarded unless the series number required permanent retention.

CG 34090
701 04 Appointments C 5 C+5 HC -- IR/Admi
n
City Council appointments to outside agencies and
subcommittees (excludes Council appointments to BCC)
– see 701-06) and BCC appointments to BCC
subcommittees.

GC 34090
701 05 Applications to Boards Commissions,
& Committees
2 -- 2 HC -- Admin Not selected (includes letters to unsuccessful candidates and pending interview applications)
GC 34090
701 06 Applications to Boards, Commissions
& Committees
C 5 C+5 HC -- Admin Selected (includes appointment staff reports, appointment letters, oaths of office, awards, performance and
attendance reports, any other info on selected BCC
members, or generic info on the BBC)
GC 34090
701 07 Formation of legislative bodies and
procedures
P P P HC Yes Admin Articles of Incorporation, powers of RDA, JPA, creation or abolition of Council Subcommittees
GC 34090; CCP
337.2
701 08 Legal Advertising C 10 C+10 HC -- Admin Includes public notices and proofs of publication for public hearings
CCP 343; CCP
349 et.seq; GC
911.2;
GC 34090
701 09 Minutes 10 P P E HC Yes Various Official minutes and hearing proceedings of governing body or board, commission or committee. Includes
annotated agendas for those boards that use annotated
agendas as the official proceedings of meetings
GC 34090(d);
GC 36814; GC
40801
701 10 Charter and Municipal Code C P P E HC Yes Admin Supplements included GC 34090 701 11 Ordinances P P P E HC Yes Admin Signed ordinances, ordinance staff report, proof of publication, notice
GC 34090(d);
GC 40806

EXHIBIT A
22 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page21
701 12 Petitions 2 -- 2 HC -- Admin Submitted to legislative bodies GC 50115; GC 6253
701 13 Resolutions P P P E HC Yes Various Legislative actions GC 34090(d); GC 40806
701 14 Audio Recording of Public Meetings C 90
days
C+90
days
E -- Various Used for minute preparation GC 34090.7
701 15 Policies C P P HC -- Various BCC Handbook, policies as approved at CC meeting, vision statements
GC 34090
701 16 Public Comments from Meetings C 2 C+2 HC -- Various HC 34090.7 701 17 Awards and Proclamations C 2 C+2 HC -- Various Awards to non-city staff or given to City as a whole (not Personnel Service award or Personnel recognition)
GC 34090
701 18 Agenda Packets C 10 C+10 E HC -- Various Collection of collected staff reports received, created, and submitted for special Council/BCC meeting date
GC 34090
701 19 Brown Act C 2 C+2 HC Yes CA GC 34090
701 20 Video Recordings of Public Meetings C 10 C+10 E HC -- Various GC 34090 702 ELECTION
702 01 General Information 2 -- 2 HC -- Admin City Council member biographies, photos, Candidate Binder of Information Requests, Correspondence
GC 34090
702 02 Calendar C 2 C+2 E -- Admin GC 34090
702 03 Canvass and Ballot 2 P P HC -- Admin Permanent for historic value (includes official voter guides, and combined list of candidates

EC 17302
702 04 Charter Amendments/Measures 2 P P HC Yes Admin Permanent for historic value GC 34458.80; GC 34090
702 05 Lobbyist Registration C P P HC -- Admin Statements GC 34090 702 06 Maps, Precincts/Voter Information C 4 C+4 HC -- Admin GC 34090; EC 17501;
EC 17301
702 07 Nomination Papers – Successful C 4 T-4 HC -- Admin Must be held for four years after expiration of term.

Candidate statements to be retained permanently.

GC 81009; EC
17100
702 08 Nomination Papers – Unsuccessful C 2 HC -- Admin Candidate statements E+5, Nomination papers E+4 GC 81009(b); EC 17100
702 09 Notifications and Publications C 4 C+4 HC -- Admin Voter information flyers, candidate guides with clank forms and proof of publication or posting
GC 34090
702 10 Oaths of Office C 6 T+6 HC -- Admin Elected Officials GC 34090; 29 USC 1113
702 11 Petitions 0.75 -- 0.75 HC -- Admin From date of filing or election: initiative, referendum, recall, Charter Amendments. Signatures are confidential EC 17200; EC
17400
703 ATTORNEY
703 01 General Information 2 -- 2 HC -- CA GC 34090
703 02 City Attorney Case Index C -- C E HC -- CA Including notations on activates related to case GC 6245

EXHIBIT A
23 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page22
703 03 Case Records C 7 C+7 HC Yes CA Includes logs, complaints, police reports, court orders, motions, notes, briefs, closing (minors retained 3-years after attaining 18), administrative records
42 USC s1983
703 04 Opinions 10 -- 10 E HC -- CA Confidential GC 34090; GC 6254
703 05 Closed Session C 10 C+10 HC -- CA
CM
Confidential Matters under litigation GC 34090
703 06 Appeals of Administrative Citations C 3 C+3 HC -- CA GC 34090; GC 583.320(a)(3)
704 LEGAL DOCUMENTS
704 01 General Information 2 -- 2 HC -- Various GC 34090 704 02 Conveyances from or to the City
(Deeds, etc.)
C P P E HC Yes Admin Includes Deeds, Grant Deeds, Deeds ir Trust and Assignment of Rents, Quitclaim Deeds, Deed
Restrictions, Subordination Agreement with Deeds,
Promissory notes secured by property, Substitution of
Trustee, Trust Transfer Deeds, Installment Note,
Easements, Full or Partial (re)conveyances, Covenant of Easement, Public Access Easements, Grant of Storm
Drain Easements, Sanitary Sewer Connection Permit
Agreements (check originals for historic value), Covenant Restrictions on Property, Notices of Default
GC 34090(a); 24
CFR
570.502(b)(3);
OMB Circ.A-110
704 03 Joint Powers Authority C P P E HC Yes Admin Any JPA’s the City has signed GC 34090 704 04 Liens C P P E HC Yes FF Claim of Lien GC 34090

704 05 Contracts and Agreements – Excluding
CIP, NIP, PMSA Construction
contracts, and Leases for City Property
C 5 C+5 E HC Yes Various Includes leases by City of outside equipment, agreements or contracts for services and supplies, Mills Act
Agreements, software, licenses for City to enter private property, grant contracts, Inclusionary Housing
agreements, Down Payment Assistance, volunteer
agreements, and CIP, NIP and PMSA design and
professional services contracts. All legal agreements filed with City Clerk except certain contracts that utilize pre- approved templates and are retained in the department of record, including but not limited to:
- Volunteer agreements – Filed with Recreation as
appropriate
CCP 337.2; CCP
343
704 06 CIP, NIP, and PMSA Construction
Contracts
C 10 C+10 E HC Yes Admin
PW
Includes construction contracts, accepted proposal,
affidavit of non-collusion, insurance certificates,
performance bonds, labor and material bonds, bid bond,
notice of completion, plans and specifications, and other documents as incorporated into the agreement.

GC 34090; CCP
337.2; CCP 343
704 07 Foreclosures C P P E HC Yes FF GC 34090

EXHIBIT A
24 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page23
704 08 City Property Leases C P P E HC Yes Admin Includes lease and all support documentation (e.g. staff reports or related approvals, conditions of approval),
estoppel certificates, and other agreements for the use of City property (e.g. license agreements, permits, and
facility use agreements)
GC 34090
704 09 Lease by City of Private Property C 5 C+5 E HC Yes Admin Includes lease and all support documentation (e.g. staff reports or related approvals, conditions of approval),
estoppel certificated
GC 34090
704 10 Development Agreements 2 P P E HC Yes Admin CCP 337; GC 34090
704 11 Subdivision Agreements C P P D E HC Yes Admin GC 34090 704 12 Releases C 2 C+2 HC -- Admin Image/Sound recording/Video recording release, or other release where City receives a liability release, hold
harmless release, or other form of benefit. The release should include an expiration date.

GC 34090
704 13 Authorizations C 2 C+2 HC Yes Admin Authorized Exception Forms GC 34090 704 14 Loans C P P E HC Yes Admin GC 34090(a)
704 15 Employee Bargaining Units MOU’s C P P E HC Yes Admin HR
Includes side letters and any other amendments to
employee bargaining unit MOU’s
GC 34090;
29USC Sec
211(c)
705 CODE COMPLIANCE
705 01 General Information 2 -- 2 HC -- PL GC 34090
705 02 Case Files C 7 C+7 D -- PL May include inspections, photos, drawings, correspondence, public nuisance, rubbish abatement,
vehicle abatement, watercraft abatement, citations,
sidewalk/hazard abatement, etc.

GC 34090(d)
705 03 Graffiti 2 -- 2 -- -- PW GC 34090(d)
705 04 Reports to State and Federal
Government

P P P D -- PW
PL
Storm water violations GC 34090(a)
706 AGENCIES & JURISDICTIONS
706 01 General Information 2 -- 2 HC -- Various GC 34090 706 02 Federal Agencies C -- 2 HC -- Various Destroy when no longer relevant. (Agencies subordinate to the Federal Government – i.e. USAID(Dubrovnik),
BRAC, US Census, USPS)
GC 34090
706 03 State Agencies C -- 2 HC -- Various Destroy when no longer relevant. (Agencies subordinate to the State government – i.e. Coastal Commission,
MRSWMP, Monterey State Parks)
GC 34090
706 04 Regional Agencies C -- 2 HC -- Various Destroy when no longer relevant. (A regional agency is one where several local agencies have come together,
sighed an agreement, and the board has representatives
from those agencies – i.e. FORA, AMBAG, MRWPCA,
MST)
GC 34090

EXHIBIT A
25 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page24
706 05 County Agencies C -- 2 HC -- Various Destroy when no longer relevant. (A county agency is one that subordinates to the County Board of Supervisors mot every entity with “County” in its name – i.e. Heath Dept., Board of Supervisors, Overall Economic
Development Commission)
GC 34090
706 06 Military C 10 C+10 HC -- Various NPS, DLI, Coast Guard, POM GC 34090 706 07 Educational C 5 C+5 HC -- Various MPC, CSUMB, UCMBEST, MPUSD GC 34090 706 08 Local Agencies C -- 2 HC -- Various Destroy when no longer relevant. (A local agency is a municipal entity close to us that it is not a County or a regional agency – i.e. MPRPD, Cities of Del Rey Oaks,
Sand City, Seaside, MPWMD, MRWMA, & LAFCO)
GC 34090
706 09 Community Services District C -- 2 HC -- Various Destroy when no longer relevant – For CC staff reports see 701-03.

GC 34090
706 10 Sister Cities C -- 2 HC -- Various Destroy when no longer relevant – For CC staff reports see 701-03
GC 34090
706 11 Grand Jury Reports 2 8 10 HC -- CM Includes responses GC 34090 707 FAIR POLITICAL PRACTICES

COMMISSION (FPPC)

707 01 General Information 2 -- 2 HC -- Admin Code of Conflict staff report GC 34090 707 02 Forms C -- C HC -- Admin GC 34090
707 03 Manuals and Publications C -- C HC -- Admin GC 34090 707 04 Administration C -- C HC -- Admin FPPC Opinion GC 34090 707 05 Ethics Education C 5 C+5 HC -- Admin/
HR
Ethics training certificate and staff reports HC 53235.2(b) 707 06 Campaign Disclosures, Elected P -- P D E HC -- Admin This includes incumbent, retired, and out of office elected officials 410s, 420s, 460, 470s, 490s and 501s – Originals scanned replacing paper files
GC 81009(b),(g)
707 07 Campaign Disclosure, Not Elected C 5 5 HC -- Admin 410s, 420s, 460, 470s, 490s and 501s GC 81009(b) 707 08 Campaign Disclosure, other
Committees
C 7 C+7 HC -- Admin 410s, 420s, 460, 470s, 490s and 501s GC 81009 707 09 Statement of Economic Interest (Form
700) – Elected
C 7 C+7 HC -- Admin GC 81009(e)
707 10 Statement of Economic Interest (Form
700) – Unelected Candidates for
Council
C 7 C+7 HC -- Admin GC 81009(e)
707 11 Statement of Economic Interest (Form
700) – Designated Employees and
Board and Commission Members
C 7 C+7 HC -- Admin Board and Commission member, designated employee and consultant 700s and CC staff reports on code of
conflict
GC81009(e)
707 12 Agency’s Public Official Appointments
(Form 806)
C 2 C+2 HC -- Admin Paper record of form posted on city website, inactivated when replaced
GC 34090
707 13 Gift to Agency Report (Form 801) C 2 C+2 HC -- Admin Paper record of form posted on city website, inactivated when replaced
GC 34090

EXHIBIT A
26 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page25
800 PUBLIC WORKS
801 ENGINEERING
801 01 General Information 2 -- 2 HC -- PW GC 34090
801 02 Construction Tracking C 10 C+10 -- Yes PW Construction Management held C+10 years after notice of completion
CCP 337.15
801 03 Engineering Designs, Drawings, Traffic
Control Plans
C P P E HC -- PW Includes street design (e.g. Signs, striping) GC 34090(a) 801 04 Flood Control C 2 C+2 -- -- PW Storm Drains GC 34090(d) 801 05 Special Districts C P P -- -- PW Supporting documents re: improvement, lighting, underground utility; bonds, taxes & construction (i.e.

OHH, GHAD, OVP when done)
GC 34090(a)
802 SANITATION – SOLID WASTE – WASTEWATER - RECYCLING PW 802 01 General Information 2 -- 2 HC -- PW GC 34090
802 02 Collections/Landfill C 2 C+2 HC -- PW Daily records, usage, grease traps GC 34090 802 03 History, Sanitation 2 P P HC -- PW Where City-owned GC 34090 802 04 Maintenance and Operations C 2 C+2 HC -- PW Includes work orders, inspections, repairs, reports, backflow, includes recycling inspections & audits
GC 34090
802 05 Maps, Septic Tank C P P HC Yes PW Location maps GC 34090 802 06 Rates and Services C 2 C=2 HC -- PW GC 34090
802 07 Recycling Programs C 2 C+2 HC -- PW GC 34090
802 08 Regulations C 2 C+2 HC -- PW Includes legislation on these topics GC 34090 802 09 Sewer Plumbing Stations C 2 C+2 HC -- PW GC 34090 802 10 Studies and tonnage Reports C 2 C+2 HC -- PW GC 34090 802 11 Sewer and Sewage C 2 C+2 HC -- PW Sewer connections, sewer condition assessment surveys GC 34090 802 12 Green Programs C 2 C+2 HC -- PW Sustainability, climate change GC 34090 802 13 Sewer Condition Assessment
Surveys/Videos
C 2 C+2 HC -- PW GC 34090
803 STREETS – TRAFFIC PW
803 01 General Information 2 -- C+2 HC -- PW Traffic ordinances relative to (e.g. weight maximum) GC 34090 803 02 Abandonment/Vacations 2 P P HC -- PW Supporting documentation and includes temporary construction easement.

GC 34090(a)
803 03 Street Openings and Closures 2 P P HC -- PW GC 34090 803 04 Easements, Dedications, Right of Way,
and other Access Agreements
2 P P HC -- PW Supporting documentation, includes emergency access and alternate access routes
GC 34090
803 05 Field Books 2 P P HC -- PW GC 34090

EXHIBIT A
27 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page26
803 06 Intersection Records C 2 C+2 HC -- PW Includes correspondence, volume counts, accidents GC 34090 803 07 Inventory, Traffic Control Devices C 2 C+2 D HC -- PW Signs, lights, add or remove stop signs GC 34090 803 08 Landscaping C 2 C+2 D HC -- PW Plants, tree maintenance, work orders GC 34090 803 09 Lighting C 2 C+2 D -- PW Maintenance, work orders GC 34090 803 10 Maintenance/Operations C 2 C+2 D -- PW Work orders, inspections, repairs, cleaning, reports, striping etc.

GC 34090
803 11 Traffic Operations C P P HC -- PW Fire hydrants, lighting districts, wheelchair ramps, storm drains, streets, sidewalks
GC 34090
803 12 Traffic Studies C 10 C+10 D HC -- PW Includes analyses and surveys that are studies GC 34090 803 13 Encroachment Permits C P P D HC E Yes Various Encroachment permits, street opening permits, driveway permits
GC 34090(a);
H&S 19850
803 14 Other Permits C 2 C+2 D HC -- PW Improvement, oversized load, parking, paving, temporary street banners
GC 34090
803 15 Street Naming and Numbering 2 P P D Yes PW GC 34090; GC 34090(a)
803 16 Speed Limits C 2 C+2 E HC -- PW Engineering & Traffic Surveys GC 34090 803 17 Traffic Safety C 2 C+2 E HC -- PW Drivers Education, pedestrian safety, crosswalks, bicycle lanes, traffic calming, safe routs to school, school
circulation
GC 34090
803 18 Bridges & Overpasses C 2 C+2 E HC -- PW Life of structure GC 34090 803 19 Inspection C 2 C+2 D HC -- PW Includes intersection, sidewalks, bridges and overpasses – keep for the life of structure
GC 34090
803 20 Traffic Count – Traffic Data C 7 C+7 E HC -- PW Evaluation of traffic volume, Counts for ADT/Segments, turning movements, bike and pedestrian, LOS Calcs.
queuing speed data, collision data, historical trends, origin destination
GC 34090
803 21 Collision Data C 2 C+2 D -- PW Collision database and related information GC 34090 803 22 Truck Routes and Oversized Vehicles C 2 C+2 HC -- PW GC 34090 803 23 Traffic Signs C 2 C+2 E HC -- PW Log books, index register cards, inventory GC 34090 803 24 Traffic Signals C 2 C+2 D HC Yes PW Logs, drawings, wiring diagrams, codes, circuits, installation records, testing & maintenance, traffic signal system, fiber optic comms., timing plans, special event timing, signals, lighted crosswalk warning, flashing
beacons, dynamic message signs, signals for other
jurisdictions
GC 34090
803 25 Traffic Stripes and Markings C 2 C+2 D HC Yes PW GC 34090 803 26 Temporary Traffic Control C 2 C+2 D HC Yes PW GC 34090 803 27 Traffic Calming C 2 C+2 D HC Yes PW GC 34090
804 UTILITIES

EXHIBIT A
28 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page27
804 01 General Information 2 -- 2 HC -- PW GC 34090
804 02 Facilities C 2 C+2 E HC -- PW If City owned GC 34090 804 03 Gas & Electric Rates C 2 C+2 HC -- FF GC 34090
804 04 Underground 2 P P HC Yes PW GC 34090; GC
4003;
GC 4004; H&S
19850
804 05 Water Utilities 2 P P HC Yes PW Marina Coast Water, Desalinization plants GC 34090 805 MAPPING
805 01 General Information 2 -- 2 HC -- PW GC 34090
805 02 GIS System C C D -- PW GC 34090
805 03 Aerial Photos C 10 C+10 D E HC -- PW Keep in flat files GC 34090 806 WATER/STORM

DRAINAGE/FLOOD CONTROL

806 01 General Information 2 -- 2 HC -- PW GC 34090
806 02 Flood Control C P P HC Yes PW Drainage, flood zones, dams, lakes, creeks GC 34090 806 03 Flood Control Insurance Programs,
Policies, Records
C 2 C+2 HC -- PW Includes policies, rules, programs GC 34090 806 04 Drainage Maps C P P HC Yes PW Line location, easements GC 34090 806 05 Drainage Complaints 2 -- 2 E HC -- PW GC 34090
806 06 Inventory, Equipment C 2 C+2 E HC Yes PW GC 34090 806 07 Locations C P P E HC Yes PW Mains, valves, hydrants, wells GC 34090 806 08 Maintenance & Operations C 2 C+2 D -- PW Work orders, inspections, repairs, cleaning, reports GC 34090 806 09 Well & Pumping C 2 C+2 E HC -- PW Times operational, power used GC 34090 806 10 Water Master Plan C 2 C+2 HC -- PW GC 34090
806 11 Permits: NPDES C P P HC Yes PW National Pollutant Discharge Elimination System (Stormwater permits)
40 CFR 122.28
806 12 Permits: California Regional Water
Quality Control Board
C P P HC Yes PW Bilge water discharges, Areas of Special Biological Significance (ASBS)
GC 34090
806 13 Policies and Procedures C 2 C+2 HC -- PW GC 34090 806 14 Rates C 2 C+2 HC -- PW GC 34090
806 15 Reclamation C 5 C+5 E HC -- PW Daily operations 40 CFR 122.41 806 16 Conservation & Consumption Reports C 2 C+2 HC -- PW GC 34090 806 17 Corrosion Control C 12 C+12 HC -- PW Compliance documentation 40 CFR 141.91 806 18 Discharge Monitoring C 5 C+5 E HC -- PW Average amount of pollution discharge into water 40 CFR 122.41

EXHIBIT A
29 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page28
806 19 Hydrograph C P P HC Yes PW Daily flow of streams GC 34090 806 20 Lead Service Lines C 12 C+12 HC Yes PW Compliance documentation 40 CFR 141.91 806 21 Public Education C 12 C+12 HC -- PW Compliance documentation 40 CFR 141.91 806 22 Quality Parameters C 12 C+12 HC -- PW Compliance documentation 40 CFR 141.91 806 23 Sanitary Surveys C 10 C+10 HC -- PW Compliance documentation 40 CFR 141.91 806 24 Source Water C 12 C+12 HC -- PW Compliance documentation 40 CFR 141.91 806 25 State Certification C 12 C+12 HC -- PW Compliance documentation 40 CFR 141.91 806 26 Variances, Water System C 5 C+5 HC -- PW 40 CFR 141.33 806 27 Well Level C 2 C+2 HC -- PW GC 34090
806 28 Surveyor Field Notes C P P HC -- PW Notes preparatory to maps of water installation GC 34090 806 29 Surveys, Water Systems Sanitary C 10 C+10 HC -- PW Statistics, reports, correspondence 40 CFR 141.33 806 30 Bacteriological Analysis C 5 C+5 HC -- PW Compliance records include location, date, method and results; corrections, analysis of bacterial content
40 CFR 141.33
806 31 Chemical Analysis C 10 C+10 HC -- PW Compliance records include location, date, method and results; corrections, analysis of chemical content
40 CFR 141.33
806 32 Quality C 12 C+12 HC -- PW Compliance Documentation including sampling data, analysis, reports, surveys, evaluation, schedules, etc. 40 CFR 141.91
806 33 Valve Main Records 2 P P HC Yes PW GC 34090
806 34 Violations, Drinking Water C 3 C+3 HC -- PW Retention applies to each violation 40 CFR 141.33 807 CAPITAL IMPROVEMENTS AND

PMSA FILES

807 01 General Information 2 -- 2 HC -- PW GC 34090
807 02 Capital Improvement and PMSA
Projects
C 10 C+10 HC -- PW Construction/Project related documents CCP 337.15; GC 34090
807 03 CIP & PMSA Construction Design
Plans and Specifications
C P P E HC Yes PW GC 34090; H&S
19850
808 NEIGHBORHOOD

IMPROVEMENT PROGRAM (NIP)
FILES

808 01 General Information 2 -- 2 HC -- PW GC 34090
808 02 NIP Projects C 10 C+10 HC -- PW Construction/Project related documents CCP 337.15 808 03 NIP Construction Design Plans and
Specifications
C P P E HC Yes PW GC 34090; H&S
19850; CCP
337.15
809 PARKS
809 01 General Information C 2 C+2 HC -- PW GC 34090
809 02 Inventory, Equipment Au 2 Au+2 E -- PW Warranties GC 34090

EXHIBIT A
30 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page29
809 03 Maintenance/Operations C 2 C+2 D -- PW Work Orders, inspection, repairs, schedules GC 34090 809 04 Reports & Studies C 2 C+2 HC -- PW Accidents, Expansion studies, future sites GC 34090 809 05 Parks Policies, Programs & Procedures C 2 C+2 E -- PW Park rules & regulations and programs and any appeals to the same (e.g. RV Storage)
GC 34090
809 06 Pest Control C 2 C+2 HC Yes PW Regulations, recommendations, MSDS sheets, monthly use reports, labels
GC 34090
809 07 Districts, Agencies, Organizations C 2 C+2 HC -- REC Correspondence, membership information GC 34090 809 08 Parks, Playgrounds C 3 C+3 E -- PW Site files, inspection records, repairs GC 34090 809 09 Plans C 2 C+2 HC -- PW Plans, new sites, expansions GC 34090 809 10 Recreation Trail C 2 C+2 HC -- PW GC 34090
810 FORESTRY
810 01 General Information C 2 C+2 HC -- PW
PL
GC 34090
810 02 Tree Removal Permits 2 3 5 E HC -- PL Permits and related correspondence, regulations. This includes request drafted by CDD for tree removal
GC 34090(a);
H&S 19850
810 03 Greenbelts – Tree Maintenance C 3 C+3 E HC -- PW Maintenance, Management plan GC 34090 810 04 Programs, Studies, and Reference
Materials
C 2 C+2 HC -- PW Studies related to tree health, diseases GC 34090 811 CITY OWNED VEHICLES
811 01 General Information 2 -- 2 HC -- PW GC 34090
811 02 Inventory, Equipment, Parts & Supplies C 2 C+2 D E HC Yes PW Staff reports to purchase vehicles GC 34090 811 02 Owner’s Manual and Vehicle
Information
C C C HC Yes PW GC 34090
811 04 Licenses, Permits C 2 C+2 HC Yes FF Forms, related documents regarding licenses and permits inquired be federal and state agencies
GC 34090
811 05 Maintenance Operations C 2 C+2 D HC -- PW Related requests for service and work orders GC 34090 811 06 Fueling Au 3 Au+3 D HC -- PW Meter readings, fuel consumption reports, invoices, receipts
CCP 337
811 07 Accident Reports 3 -- 3 HC -- PW Memos and working documents GC 34090 811 08 Vehicle Assignment C 2 C+2 HC -- PW Log books, request forms GC 34090 812 REGIONAL TRANSPORTATION

PLANNING

812 01 General Information 2 -- 2 HC -- Various GC 34090 812 02 Monterey Salinas Transit C 2 C+2 HC -- Various GC 34090 812 03 Transportation Agency of Monterey
County (TAMC)
C 2 C+2 HC -- Various TAMC, Disadvantage Business Enterprise (DBE) GC 34090 812 04 Taxi Service/Franchise Information C 10 C+10 HC -- PD GC 34090

EXHIBIT A
31 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page
A/E = After Expiration; AU = Audit; C = While Current/Until Completed; D = Database; DoR = Dept. of Record; E = Electronic/Image; HC = Ha rd Copy; M = Microfiche/film; P = Permanent; S = Samples; T = Termination Page30
812 05 Other Jurisdictions C 2 C+2 HC -- PW GC 34090
812 06 Rail and Railroad Services c 2 C+2 HC -- PW GC 34090 812 07 Association of Monterey Bay Area
Governments (AMBAG)
C 2 C+2 HC -- PW Non-transportation planning AMBAG files go under 706- 04 GC 34090
812 08 California Department of
Transportation (CalTrans)
C 2 C+2 HC -- PW Non-transportation planning CalTrans files go under 706- 03 GC 34090
812 09 Local C 2 C+2 HC -- PW GC 34090
812 10 Alternate Transportation C 2 C+2 HC -- PW Relates to rai, transit, bicycle, pedestrian and any other mode of transportation that does not involve travel
GC 34090
900 PUBLIC FACILITIES
901 PARKING
901 01 General Information 2 -- 2 HC -- Various GC 34090 901 02 Regulations C 2 C+2 E HC -- Various GC 34090
901 03 Parking Permit and Programs C 2 C+2 D -- PW –
Bldg.

Residential and commercial parking permits (parking
leases)
GC 34090
901 04 Parking Enforcement C 2 C+2 D -- PD-
CSO
GC 34090; GC
40215
902 CITY HALL COMPLEX
902 01 General Information 2 -- 2 HC -- Admin GC 34090
902 02 City Council Chamber 2 P P HC -- Admin Systems & General Information GC 34090 902 03 Facility Rental 2 2 C+2 HC -- Admin Council Chamber Rental GC 34090 903 PUBLIC ART & CULTURAL
903 01 General Information C 2 C+2 HC -- Various GC 34090 903 02 Public Art C -- -- E HC -- Various Paintings, sculpture, monuments, music, sound recordings, etc. owned by the City or displayed on City property and reproductions of these items
GC 34090
903 03 Historic Collections C -- -- E HC -- Various Historic collections and reproductions of such items GC 34090 904 AIRPORT INFORMATION
904 01 General Information 2 -- 2 HC -- Air GC 34090
904 02 Noise Monitoring & Complaints C 10 C+10 HC -- Air Correspondence, studies, memos, reports, log books, and may include reports on contamination/contamination
issues.
14 CFR
139.207(b);
14 CFR 171.13 –
171.213
904 03 Reports C 8 C+8 HC -- Various Property damage, accidents, injuries 14 CFR 139.207

EXHIBIT A
32 City of Marina
Records Retention/Disposition Schedule
RETENTION PERIODS FORMAT VITAL DoR REMARKS CITATION
Active Inactive Total See legend on last page See legend on last page

LEGEND
Citation Codes Retention Period Codes Department of Record (DoR) Codes

Admin – Administration/City Clerk
Air – Airport
Bldg. – Building
CA – City Attorney
CM – City Manager
CSO – Community Service Officer
FF – Finance
FD – Fire Department
HR – Human Resources/Risk Management
IT – Information Technology
PD – Police
PL - Planning
PW – Public Works
REC – Recreation Cultural Service

B&P – California Business and Professions Code
CAC – California Administrative Code
CCP – Code of Civil Procedure
CCR – Code of California Regulations
CEQA – California Environmental Quality Act
CFR – Code of Federal Regulations
DSWVP – Disaster Service Worker Volunteer Program
EC – California Elections Code
EEOC – Equal Employment Opportunity Commission
EVID – California Evidence Code
FC – California Finance Code
FMLA – Family and Medical Leave Act
GC – California Government Code
H&S – California Health and Safety Code
IRS – Internal Revenue Service
LC – California Labor Code
MCH – Maternal and Child Health Service
OES – California Office of Emergency Services
OMB – Federal Office of Management & Budget
OSHA – Occupational Safety and Health
Administration
PC – Penal Code
R&T – Revenue and Taxation Code
UFC – Uniform Fire Code
USC – United States Code
VC – California Vehicle Code
WIC – Welfare and Institutions Code
A/E – After Expiration
Au – Audit
C – While Current/Until
Completed
P – Permanent
T – Until Termination

Format Codes

D – Database
E – Electronic/Image File
HC – Hard Copy
M – Microfiche/Film
S – Samples

When a record may be retained in
multiple formats, (indicated as
“HC E” or “E HC”), any format
may be chosen with neither
format considered to be
preferable over the other(s).

EXHIBIT A
33 HOW TO USE RETENTION SCHEDULES
©1995-2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive ), all electronic and paper records should be destroyed (or deleted / erased ) after the specified period of time has elapsed and authorization to destroy has been obtained.

Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.

The term “records” shall include all records as defined by the California Public Records Act.

STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.)

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free office space and computer storage space
• Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City
• Find records faster
• Determine what media should be used to store records
AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records):

Destruction or deletion of an official (original) record that has exceeded its retention period must be authorized prior to destruction or deletion.
• If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”

EXHIBIT B
34 RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission

OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.

Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record.

Records Description: The record series (a group of like records).

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained

For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk or other Unalterable Media which does not allow changes

Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed

Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format ) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location.

Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes ; other legal mandates may apply.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)

EXHIBIT B
35 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-000
Affidavits of Publications / Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs of
Publications / Public Hearing Notices
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Brown Act challenges must be filed within
30 or 90 days of action; Statute of
Limitations on Municipal Government
actions is 3 - 6 months; GC §§34090,
54960.1(c)(1)
Lead Dept. CW-001
Agreements & Contracts - ORIGINALS NOT

COUNCIL-APPROVED (INFRASTRUCTURE,
OR IF IMAGED, JPAs, MOUs) PRIOR TO
9/2023
(After 9/2023, ALL Contracts & Agreements go
to City Clerk, whether or not they are approved
by the City Council)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work),
Lead Dept Scans all final agreements or
contracts into OnBase
Examples of Infrastructure: Architects,
Buildings, bridges, covenants, development,
environmental, Joint Powers, MOUs, park
improvements, property & property restrictions,
redevelopment, reservoirs, sewers, sidewalks,
street & alley improvements, settlement,
subdivisions, utilities, water, etc.

P Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for
emergency preparedness; Statute of
Limitations is 4 years; 10 years for Errors
& Omissions; land records are permanent
by law; CCP §337 et. seq., GC §34090;
Contractor has retention requirements in
48 CFR 4.703
CITY-WIDE (Used by All Departments)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
36 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-002
Agreements & Contracts - ORIGINALS NOT

COUNCIL-APPROVED (NON-
INFRASTRUCTURE, Professional Services
Agreements, Tenant / Lease Agreements -

NOT IMAGED)
(After 9/2023, ALL Contracts & Agreements go
to City Clerk, whether or not they are approved
by the City Council)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work),
Lead Dept Scans all final agreements or
contracts into OnBase
Examples of Non-Infrastructure:

Consultants, Franchises, Landscaping,
Painting, Slurry Seals (Paving), Tree Trimming,
Leases, Personnel, Professional Services, etc..

Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 10 years for Errors &
Omissions, 4 years for contracts; CCP
§§337. 337.1(a), 337.15, 343; GC §34090,
Contractor has retention requirements in
48 CFR 4.703(a)
Lead Dept. CW-003
Agreements & Contracts: ADMINISTRATION
(WITHOUT Grant Funding)
(Project Administration, Certified Payrolls,
Project Schedules, RFP - Request for Proposal
or Successful Proposal, etc.)
Send all Original Agreements / Contracts,
Amendments, and Insurance certificates to the
City Clerk
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-
7 years; Statute of Limitations: Contracts
& Spec's=4 years, Wrongful Death=comp.
+ 5 years, Developers=comp. + 10 years;
CCP §337 et. seq., GC §34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
37 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-004
Agreements & Contracts: ADMINISTRATION
(WITH Grant Funding)
(Project Administration, Certified Payrolls,
Project Schedules, RFP - Request for Proposal
or Successful Proposal, etc.)
Send all Original Agreements / Contracts,
Amendments, and Insurance certificates to the
City Clerk
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133GC §34090
Lead Dept. CW-005
Agreements & Contracts: UNSUCCESSFUL
BIDS, PROPOSALS or RESPONSES to RFPs
(Request for Proposals) and/or RFQs (Request
for Qualifications) that don't result in a contract
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Includes unopened bids; GC §34090
Lead Dept. CW-006 Copies or duplicates of any record
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090.7
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-007
Correspondence - ROUTINE
(Content relates in a SUBSTANTIVE way to
the conduct of the public's business)
(e.g. e-mail, Letters, Memorandums,
Administrative, Chronological, General Files,
Reading File, Working Files, etc.)
IF the Content relates in a SUBSTANTIVE way
to the conduct of the public's business
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
ONLY IF the Content relates in a
substantive way to the conduct of the
public's business; City of San Jose v.

Superior Court (Smith). S218066.

Supreme Court of California, 2017; GC
§34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
38 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-008
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, or NOT made or
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail, social media
posting, employee directories, flyers, invitations,
instant messaging, inventories, logs, mailing
lists, meeting room registrations, PowerPoint
presentations, speaker cards, speech notes,
staff videoconference chats, notes and
recordings, supply inventories, telephone
messages, text messages, transmittal letters,
thank yous, requests from other cities,
preliminary notices for construction projects,
undeliverable envelopes, visitors logs, voice
mails, webpages, etc.)
When No
Longer
Required
Mag,
Ppr
Electronic and paper records are
categorized, filed and retained based
upon the CONTENT of the record.

Records where either the Content
relates in a substantive way to the
conduct of the public's business, or
ARE made or retained for the purpose
of preserving the informational content
for future reference are saved by placing
them in an electronic or paper (project) file
folder and retained for the applicable
retention period. If not mentioned here,
consult the City Attorney to determine if a
record is considered transitory /
preliminary draft. GC §§34090, 7927.500,
7928.705 64 Ops. Cal. Atty. Gen. 317
(1981)); City of San Jose v. Superior Court
(Smith). S218066. Supreme Court of
California, 2017
Lead Dept. CW-009 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.

GC §§34090; 7927.500, 7928.705
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
39 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-010 Personnel Files (Supervisor's Notes / Performance Journal Notes)
After
Incorporation
into
Performance
Appraisal, or
Written
Discipline
Before
Annual
Performance
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts and notes maintained in
a separate folder to be incorporated into
performance evaluation, or to document
progressive discipline, if required; GC
§34090 et seq.

Lead Dept. CW-011 Public Relations / Press Releases 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
n/a CW-012
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc.:

Produced by OUTSIDE ORGANIZATIONS
(League of California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Non-Records
Lead Dept. CW-013
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, Strategic Plans, etc.:

Produced by YOUR Department
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. CW-014
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, Strategic Plans, etc.:

Produced by OTHER Departments
When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
Lead Dept. CW-015 Reports and Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Administratively and Historically
significant, therefore retained
permanently; GC §34090
Lead Dept. CW-016 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC
§34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
40 Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-017 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-018
Surveys / Questionnaires (that the City issues).

If a summary of the data is compiled, the survey
forms are considered a draft or transitory
record, and can be destroyed as drafts (When
No Longer Required)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-019
Training Presented by City Staff - COURSE
RECORDS / Vector Solutions Database
(Attendance Rosters, Outlines and Materials;
includes Ethics, Harassment, & Safety Training
& Tailgates)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets OSHA
requirements; Ethics Training is 5 years;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law
requires 4 years for personnel actions; 8
CCR §3203 et seq., 29 CFR 1627.3(b)(ii),
LC §6429(c); GC §§12946, 12960, 34090,
53235.2(b), 53237.2(b)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
41 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-001
Agenda Packets - City Council,
Redevelopment Agency, Successor Agency,
Oversight Board, Airport Commission,
Groundwater Sustainability Agency
Includes Appeals, Budgets, Annual Financial
Reports (CAFR, ACFR)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-002
Agreements & Contracts, Amendments - ALL
(NON-INFRASTRUCTURE, Professional
Services Agreements, Tenant / Lease
Agreements - NOT IMAGED) Excludes
Recreation
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work), insurance
certificates
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services, etc.

Completion
+ 10 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 10 years for Errors &
Omissions; 4 years for all contracts; CCP
§§337. 337.1(a), 337.15, 343; GC
§34090, Contractor has retention
requirements in 48 CFR 4.703(a)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
42 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-003
Agreements & Contracts, Amendments - ALL
(INFRASTRUCTURE, OR IF IMAGED, JPAs,
MOUs)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work), insurance
certificates
Examples of Infrastructure: Architects, Buildings,
bridges, covenants, development, environmental,
Joint Powers, MOUs, park improvements, property &
property restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

P
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for
emergency response; Statute of
Limitations is 10 years for Errors &
Omissions; 4 years for all contracts; CCP
§§337. 337.1(a), 337.15, 343; GC
§34090, Contractor has retention
requirements in 48 CFR 4.703(a)
City Clerk CC-004 City Articles of Incorporation P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-005 Commission / Committee Applications (All, whether appointed or not) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-006 Commission / Committee Maddy Act Lists / Vacancy Notices 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-007
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

DESIGNATED EMPLOYEES &
CONSULTANTS (specified in the City's
Conflict of Interest code)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
City maintains original statements; GC
§81009(e)&(g)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
43 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-008
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

PUBLIC OFFICIALS (elected & not elected.

Includes City Council Members, Planning
Commission Members, City Manager, City
Treasurer & City Attorney)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Standard municipal government practice;
City maintains copies only; original
statements are filed with FPPC; GC
§81009(f)&(g)
City Clerk CC-009 FPPC Form 801 (Gift to Agency Report) 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC Must post on website; GC §81009(e)
City Clerk CC-010 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Should post on website for 4 years; GC
§81009(e)
City Clerk CC-011 FPPC Form 803 (Behested Payment Report) 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC GC §81009(e)
City Clerk CC-012 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Must post on website; 2 CCR 18705.5; 2
CCR 18702.5(b)(3); GC §34090; GC
§81009(e)
City Clerk CC-013 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(b)&(g)
City Clerk CC-014
Campaign Filings (FPPC 400 Series Forms &
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(b)&(g)
City Clerk CC-015
Campaign Filings (FPPC 400 Series Forms):

THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(f)&(g)
City Clerk CC-016
Campaign Filings (FPPC 400 Series Forms):

OTHER COMMITTEES (PACS - not candidate-
controlled)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(c)&(g)

CITY CLERK / ELECTIONS (CONSOLIDATED)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
44 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-017
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - SUCCESSFUL CANDIDATES
Term of
Office + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statewide
guidelines proposes 4 years for
successful candidates, 2 years for
unsuccessful; CA law states term of
office and 4 years after the expiration of
term and does not delineate between the
two; EC §17100
City Clerk CC-018
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - UNSUCCESSFUL CANDIDATES
Election + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statewide guidelines proposes 4 years
for successful candidates, 2 years for
unsuccessful; CA law states term of
office and 4 years after the expiration of
term and does not delineate between the
two; EC §17100
City Clerk CC-019
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Planning Commission, Precinct Maps,
County Election Services, Candidate
Statements to be printed in the Sample Ballot,
Polling Locations and Precinct Board
Members, Notices, Postings, etc.)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-020
Elections - HISTORICAL Files (Copies of
Sample Ballot, Copy of Resolution Declaring
Results, etc.)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-021 Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENT
Final
Examination
+ 1 year
after petition
examination
Ppr
Not accessible to the public; The 8
month retention applies after election
results, or final examination if no
election, unless there is a legal or FPPC
proceeding. EC §§17200(b)(3), 17400
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
45 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-022 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8
month retention applies after election
results, or final examination if no
election, unless there is a legal or FPPC
proceeding. EC §§17200(b)(3), 17400
(End of City Clerk Elections Section)
City Clerk CC-023
Historical Records, Photographs, & Historical
Projects (e.g. City Anniversaries, Incorporation,
City Seal, Awards of significant historical
interest, Grand Openings, etc.)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
City Clerk determines historical
significance; records can address a
variety of subjects and media. Some
media (e.g. audio and video tape) may
be limited because of the media's life
expectancy; GC §34090
City Clerk CC-024
Minutes: City Council, Redevelopment
Agency, Successor Agency, Oversight
Board, Airport Commission, Groundwater
Sustainability Agency
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090(e)
City Clerk CC-025 Oath of Office / Appointments: City Council, Board and Commission Members
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Department Preference; Statute of
Limitations: Public official misconduct is
discovery of offense + 4 years, GC
§§36507, 34090; PC §§801.5, 803(c); 29
USC 1113
City Clerk CC-026 Ordinances P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090(e)
City Clerk CC-027
Petitions (submitted to Council on any subject -
Dog Parks, Parking, Traffic Calming, etc.)
See Elections for Initiative, Recall or
Referendum Petitions
1 year
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Law requires 1 year for petitions; GC
§50115
City Clerk CC-028 Proclamations & Certificates 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
46 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-029 Public Records Requests / Subpoenas Duces Tecum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-030
Recorded Documents: Deeds, Easements,
Right of Ways, Abandonments / Vacation,
Liens / Lien Releases
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(a)
City Clerk CC-031 Recordings: Audio or Video of City Council Meetings
Minimum 4
years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); video
recordings of meetings are required for
90 days; GC §34090.6
City Clerk CC-032
Records Destruction Authorization Forms &
Certifications (All Departments) / Authorizations
to Update Records Retention Schedules
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
City Clerk CC-033 Resolutions: City Council, Redevelopment Agency, Successor Agency, Oversight Board, P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090(e)
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
47 Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER
City Manager CM-001
Economic Interest Filings (FPPC Form 635
/ 602) - Lobbyist Authorization /
Reporting
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes:

After QC 2 CCR 18615(f), GC §34090
City Manager CM-002 Project Files / Subject Files (Subject will change over time)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

EXHIBIT B
48 Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001
1095-C, 1094-C (Employer-Provided Health
Insurance Offer and Coverage) &
Transmittal Form)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-002 Benefit Plan Documents (CalPERS, Dental, Vision, etc.)
Duration of
the Contract +
6 years
Yes: For
Duration of
Contract
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 2 years
after action; 29 CFR 1627.3(b)(2); 29
USC 1027; 28 CCR 1300.85.1; GC
§34090
Human
Resources HR-003
California Civil Rights Department (CRD) /
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final
disposition of formal complaint; State
requires 2 years after "fully and finally
disposed"; 2 CCR 11013(c); GC §§12946,
12960, 34090
Human
Resources HR-004 Claims
Final
Resolution +
5 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq.,
343; GC §34090,
Human
Resources HR-005
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
49 Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-006 Compensation Surveys & Studies Minimum 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
Human
Resources HR-007 Contracts for Investigators Completion + 5 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Human
Resources HR-008 COVID-19 Notifications to Employees 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD LC §6409.6(k), GC §34090
Human
Resources HR-009 DE-34 (California EDD Report of New
Employees) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-010 Employee Investigations Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090;
Human
Resources HR-011 Employment Verifications
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records, content is not substantive;
GC §34090 et seq.

EXHIBIT B
50 Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-012 Grievances Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; LC 1198.5; 26 CFR 31-6001-1;
53235.2(b); 53237.2(b)
Human
Resources HR-013 I-9s Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Human
Resources HR-014 Job Descriptions / Job Classification / Job Specifications
Minimum
Superseded +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference;
EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; retirement benefits is
6 years from last action; 29 CFR 1602.31
& 1627.3(b)(1), 8 CCR §3204(d)(1) et
seq., GC §§12946, 12960, 34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
51 Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-015
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Backgrounds,
Discipline, Evaluations, Policy
Acknowledgements, Employee's Oath of
Office / Oath for Disaster Worker, PAF /
Personnel Action Forms, etc.)
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years; 29
CFR 1602.31 & 1627.3(b)(1), GC §§
3105, 12946, 12960, 34090; 53237.2(b),
LC 1198.5
Human
Resources HR-016
Personnel Files - Medical File
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, etc.

Separation +
30 years OR
Deceased + 5
years
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately;
Claims can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 34090
Human
Resources HR-017
Recruitment and Testing File / NeoGov
Database
Includes Advertisements, Applications
candidates not selected, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Hiring
Decision + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
Human
Resources HR-018
Workers Compensation Claims / Long
Term Disability Claims (Includes all
Accident, Incident, or Injury Reports from
Employees)
Separation +
30 years OR
Deceased + 5
years
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8
CCR §3204(d)(1) et seq., 8 CCR 5144, 8
CCR 15400.2; 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090
MARINA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

EXHIBIT B
52 May 14, 2025 Item No. 10g(1)

Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025

RECOMMENDATION TO CONSIDER ADOPTING RESOLUTION NO.
2025-, A CCEPTING THE GRANT OF AVIGATION EASEMENT FOR

THE MARINA STATION DEVELOPMENT PROJECT SUBDIVISION
AFFECTING PHASES 1 AND 2 , AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE GRANT OF AVIGATION EAS EMENT

ON BEHALF OF THE CITY SUBJECT TO FINAL REVIEW AND
APPROVAL BY THE CITY ATTORNEY.

RECOMMENDATION:

It is recommended that the City Council:

1. Consider adopting Resolution No. 2025 -, accepting the Grant of Avigation Easement affecting Phases 1 and 2 of Marina Station Development Project Subdivision, and;

2. Authorizing the City Clerk to execute the Grant of Avigation Easement Agreement , on behalf of the City, subject to final review and approval by the City Attorney.

BACKGROUND:

At the regular meeting of March 4 , 200 8, the City Council adopted Resolution 200 8-41, approving and certifying the Marina Station Specific Plan Environmental Impact Report. As part of the certification of the Final Environmental Impact Report (“FEIR”), the City adopted certain mitigation measures to reduce significant environmental impacts identified in the FEIR and adopted a Mitigation Monitoring and Reporting Program (“MMRP”). The mitigation measures addressed a variety of issues including traffic impacts and measures to address the biological impacts of the Marina Station Project.

ANALYSIS:

The developers have submitted the Grant of Avigation Easement Agreement (“Agreement”) (“EXHIBIT A”) to the City for review and approval. After review, staff has determined that the conditions of approval have been met for the Avigation Easement.

The Developers are the owner in fee of that certain parcel of land situated within the City, as more particularly described in Exhibit A, attached hereto and incorporated herein by reference (“Property”).

As incident to the conducting of airport operations by the City, properties situated in close proximity to the Marina Municipal Airport (the “Airport”) may be subject to noise, the flight of low-flying aircraft within their airspace, and other effects associated with the operation of an airport.

1 The Property is situated within close proximity of the Airport. The execution of the Agreement shall sati
sfy Condition of Approval and Mitigation Measure #35 for the Marina Station project.

FISCAL IMPACT:

Should the C
ity Council a pprov e this request, the Developer has provided payment to cover the costs a
ssociated with the production, review, and recording of the Aviga tion Easement Agre
ement.

CONCLUSION:

This request is submitted for City Council consideration and possible action.

Respectfully submitted,
__________________________
Edrie De Los Santos, P.E .

Engineering Division
City of Marina
REVIEWED/CONCUR:

__________________________
Ismael Hernandez
Public Works Director
City of Marina
_____________________________
Layne P. Long
Cit
y Manager
City of Marina
2 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY OF MARINA ACCEPTING THE GRANT OF

AVIGATION EASEMENT FOR THE MARINA STATION DEVELOPMENT
PROJECT SUBDIVISION PHASES 1 AND 2, AND AUTHORIZING THE

CITY CLERK TO EXECUTE THE GRANT OF AVIGATION EASMENT ON

BEHALF OF THE CITY SUBJECT TO FINAL REVIEW AND APPROVAL

BY THE CITY ATTORNEY

WHEREAS, at the regular meeting of March 4, 2008, the City Council adopted Resolution 2008- 41, approving and certifying the Marina Station Specific Plan Environmental Impact Report;

WHEREAS, on March 4, 2008, the City Council of the City of Marina certified the final environmental impact report for the Marina Station Project (SCH No. 2005061056). The FEIR served as the environmental review for the Development and the Project Approvals and entitlements. Section 15162 of the CEQA Guidelines states that if an FEIR or negative declaration has been adopted for a project, no subsequent FEIR is to be prepared unless there have been substantial changes to the project, substantial changes with respect to the circumstances under which the project is undertaken or new information of substantial importance shows that the project would have significant effects not discussed in the FEIR, and;

WHEREAS, the developers have submitted Grant of Avigation Easement Agreement (“Agreement”) (“EXHIBIT A”) to the City for review and approval. After review, staff has determined that the conditions of approval have been met for the Avigation Easement;

WHEREAS, the developers are the owner in fee of that certain parcel of land situated within the City/County, as more particularly described in Exhibit A, attached hereto and incorporated herein by reference (the “Property”);

WHEREAS, as incident to the conducting of airport operations by the City, properties situated in close proximity to the Marina Municipal Airport (the “Airport”) may be subject to noise, the flight of low-flying aircraft within their airspace, and other effects associated with the operation of an airport;

WHERAS, the Property is situated within close proximity of the Airport. The execution of the Agreement shall satisfy Condition of Approval and Mitigation Measure #35 for the Marina Station project;

WHEREAS, should the City Council approve this request, the Developer has provided payment to cover the costs associated with the production, review, and recording of the Avigation Easement Agreement;

WHEREAS, the findings and conclusions made by the City Council in this resolution are based upon the oral and written evidence presented as well as the entirety of the administrative record for the proposed Avigation Easement Agreement, which is incorporated herein by this reference.

The findings are not based solely on the information provided in this resolution.

3 Resolution 2025-
Page Two

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Marina that:

1. Accept the Grant of Avigation Easement for the Phases 1 and 2 of Marina Station Development Project Subdivision, and;

2. Authorize the City Clerk to execute the Grant of Avigation Easement Agreement, on behalf of the City subject to final review and approval by the City Attorney Authorize the City Clerk to certify the Final Map on behalf of the City subject to final review and approval by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 20th day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

_____________________________
Bruce Delgado, Mayor
ATTEST:

__________________________________
Anita Sharp, Deputy City Clerk

4 RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

City of Marina
209 Cypress Avenue
Marina, CA 93933
ATTN: Alyson Hunter - Community Development
THIS SPACE FOR RECORDER’S USE ONLY
_________________________________________________________________________________

GRANT OF AVIGATION EASEMENT AGREEMENT
THIS GRANT OF AVIGATION EASEMENT AGREEMENT (this “Agreement”) is made by and between Marina Station, LLC, and Marina Station Phases 1 and 2, LLC (“Grantors”), and the City of Marina, a political subdivision of the State of California (“Grantee”).

WHEREAS, Grantor is the owner in fee of that certain parcel of land situated within the City/County, as more particularly described in Exhibit A, attached hereto and incorporated herein by reference (the “Property”);
WHEREAS, as incident to the conducting of airport operations by the Grantee, properties situated in close proximity to the Marina Municipal Airport (the “Airport”) may be subject to noise, the flight of low-flying aircraft within their airspace, and other effects associated with the operation of an airport; WHEREAS, the Property is situated within close proximity of the Airport; WHEREAS, in order to minimize the effects associated with the operation of an airport, properties situated in close proximity to the Airport have historically been used for agricultural and other low- intense uses;
WHEREAS, Grantor desires to develop the Property for an industrial, commercial or residential use of substantially greater intensity than the existing one; and WHEREAS, the execution of this agreement shall satisfy Condition of Approval and Mitigation Measure #35 for the Marina Station project; and
WHEREAS, the uses and development standards contained in Tables 7-1, 7-2, 7-3 and 7-4 of the approved Specific Plan and included herein by reference are consistent and allowable under this agreement, and
WHEREAS, as a condition of granting permission to develop the Property for the commercial or residential use desired by Grantor the parties hereby agree as follows:

1. Aviation Easement. Grantor hereby grants, and Grantee hereby accepts a perpetual avigation easement and right-of-way, and certain rights appurtenant to said easement as set forth below, for the free and unobstructed aerial passage and flight of aircraft, of any and all kinds now known or hereinafter invented, used or designed for aerial navigation, in connection with the operation of the airport. Said easement and right-of-way shall be for the public benefit and use. Said easement and right-of-way shall be in, over, above and across the airspace of the Property.

EXHIBIT A
5 2. Noise Element. Said easement and right-of-way shall include the right to cause, make and emit, in or about the airspace of the Property, such noise, light, vibrations, fumes, exhaust, smoke, air currents, dust, fuel particles, radio, television and other electromagnetic interferences, and all other effects as may be inherent in the operation, use, flight, maintenance, taking off, land and navigation of aircraft in connection with the present or future operation of the Airport (collectively, the “Effects”).

3. Noise Level. Notwithstanding the foregoing, the level of aircraft noise to which the Property may be continuously subject by Grantee shall be no greater than 70 CNEL as determined in accordance with Section 5050 of Title 21 of the California Administrative Code. In the event that the State of California shall convert to the “Ldn” or “DNL” standard or any other standard used to calculate community noise exposure levels, the CNEL equivalent noise level of such standard shall be used in lieu of CNEL for purposes of this paragraph. In the event that the 65 CNEL standard (of the CNEL- equivalent standard, as applicable) shall judicially or administratively be deemed to be invalid, the Agreement shall continue in full force and effect subject to the highest permissible CNEL or CNEL- equivalent standard. This Agreement shall not be considered overburdened by unreasonable use if the noise which impinges on the Property exceeds the easement by an amount less than 1.5 db CNEL.

4. Mitigation. Grantee shall have no duty to avoid or mitigate any of the Effects by, without limitation, setting aside or condemning buffer lands, rerouting air traffic, altering approach zones (including without limitation altering elevation of approaching aircraft, erecting sound or other barriers, establishing curfews, noise or other regulations, except to the extent, if any, such actions are validly required by governmental authority.

5. Release. Grantor hereby forever fully waives, surrenders, and releases any right, claim or cause of action that it may have now or in the future against Grantee and hereby covenants not to sue, file a complaint, claim or action in or before any federal, state or local judicial or quasi-judicial court or tribunal or administrative board, panel, commission or body or seek any form of alternative dispute- resolution relief (including, but not limited to, arbitration) against Grantee for an invasion of its airspace in connection with this Agreement or for being subject to any of the effects. Said release includes, but is not limited to, claims, whether known or unknown, for damages for physical or emotional injuries, discomfort, inconvenience, property damage, death, interference with use and enjoyment of property, diminution of property values, lost profits, nuisance, or inverse condemnation or for injunctive or other extraordinary or equitable relief. Grantor shall defend, indemnify and hold harmless Grantee from an against any and all lawsuits, complaints, claims or actions asserted by any of Grantor’s lessees, sublessees or assignees of all or any part of the property against Grantee with respect to the flight or aircraft in or about the airspace of the property or the effects. In the event that Grantor shall sell or subdivide any part of the property, Grantor shall reference this Agreement and each grant deed or other deed of sale with respect to any part of the property or subdivision and shall indicate therein that the transferee’s interest in the property shall be subject to this Agreement.

6. Third Parties. This Agreement shall not operate to deprive the Grantor of any rights that it may from time to time have against any individual or entity other than Grantee for the negligent or unlawful operation of aircraft, or the effects.

7. Obstruction to Navigation. Grantor shall not at any time construct or permit the construction, enlargement or growth of any building, structure, tree or other object that (1) constitutes an obstruction or hazard to air navigation under FAR Part 77; (2) obstructs or interferes with the use of the easements and rights-of-way herein granted; (3) creates electrical interference with radio communication between any installation upon said Airport and aircraft; (4) diminishes the ability of pilots to distinguish between

EXHIBIT A
6 Airport lights and other lights; (5) impairs the general visibility in or around the vicinity of the Airport; or (6) otherwise endangers or impairs the landing, take-off or maneuvering of aircraft.

8. Runs With Land. The easements and right-of-way granted herein are for the benefit of the Airport and such other property as shall be subsequently acquired from time to time by Grantee as constituting a part of the Airport. All of the provisions of this Agreement shall run with the land which constitutes the property and shall bind Grantor to the maximum extent now or hereafter permitted by law.

It is the intent of the parties that this Agreement shall comply with and satisfy California Civil Code Section 1468. The property shall be the subservient tenement and the Airport shall be the dominant tenement.

9. Successors and Assigns. The term “Grantor” as used herein shall include Grantor and all of its lawful heirs, successors, assigns, officers, agents, devisees, administrators, lessees, representatives, employees and all other entities or persons acquiring an interest in any part of the property. The term “Grantee” shall include the City in its present form or in any later reorganized, consolidated, or enlarged form, and any political subdivision, agency or entity of the City, any entity under contract with the City with respect to the management of its airport operations, and all of the City’s officers, agents, representatives, employees and officials (whether elected, appointed or otherwise).

10. Attorney’s Fees. In the event of a dispute arising between the parties hereunder, the prevailing party shall be entitled to its reasonable attorney’s fees and costs (including, without limitation, expert witness fees and costs).

11. Captions. The caption headings herein are strictly for the convenience of the parties and are not intended to be used in the interpretation or construction of this Agreement.

12. Severability. It is the intent of the parties that in the event that any provision herein is held to be invalid, the remaining provisions shall continue in full force and effect unless enforcement of the Agreement so modified would frustrate the purposes of this Agreement.

13. Termination: This Agreement shall continue in full force and effect until such time as the Airport shall be abandoned and shall cease to be used for public airport purposes.

IN WITNESS WHEREOF, the undersigned have executed this Agreement.

City of Marina: MARINA STATION PHASE 1 AND 2 LLC, a Delaware limited liability company

_____________________________ ________________________________ City Council By: Dustin Bogue
Title: Authorized Signatory

ATTEST: MARINA STATION , LLC,
a Delaware limited liability company

_____________________________ ________________________________ Council Secretary By: Dustin Bogue
Title: Authorized Signatory

EXHIBIT A
7 EXHIBIT ‘A’

AVIGATION EASEMENT AGREEMENT
Impacted parcels will be defined with future Final Maps. Current parcel map recorded October 21, 2024 in Volume 24 of Parcel Maps at Page 36 divides subject project area into three large parcels.

Description of Easement
See the following Legal Descriptions and Plat Maps

EXHIBIT A
8 4105 Legal Desc - Avigation Esmt Zone 4.docx

LEGAL DESCRIPTION

OF AN AVIGATION EASEMENT
IN AIRPORT SAFETY ZONE 4
An easement over certain real property situate in the City of Marina, County of Monterey, State of California, being portions of Parcel A and Parcel C as shown on that certain map filed in Volume 24 of Parcel Maps at Page 36 in the Records of said County, described as follows:

A strip of land 1,000 feet wide, lying 500 feet on each side of the following described centerline:

Beginning at a point on the southeasterly boundary of said Parcel C, that bears South 18°44'28" West, 2568.04 feet from the most easterly corner of Parcel B, as shown on said map; thence
1) North 55°40'00" West, 2683.86 feet to the POINT OF TERMINATION.

Containing 61.61 acres, more or less.

The sidelines of said strip of land shall be shortened or prolonged to commence on said southeasterly boundary.

Attached hereto is a plat to accompany legal description, and by this reference made a part hereof.

The bearing of South 18°44'28" West along the southeasterly boundary of Parcel B and Parcel C, shown on said map filed in Volume 24 of Parcel Maps at Page 36, in the Records of said County, is the basis of bearings cited in this description.

END OF DESCRIPTION.

PREPARED BY:

WHITSON ENGINEERS
_____________________________________05/02/2025
RICHARD P. WEBER P.L.S. DATE
L.S. NO. 8002
PROJECT NO. 4105

EXHIBIT A
9 ⅊
PROJECT No.:

T:\Monterey Projects\4105 - Marina Station\SURVEY\LEGAL DESC\Avigation Easement\4105 Avig Esmt Legal-Plat.dwg Civil Engineering +
Land Surveying
6 Harris Court
Monterey, CA 93940
831.649.5225
whitsonengineers.com
4105.00

PLAT TO ACCOMPANY DESCRIPTION

CITY OF MARINA, MONTEREY COUNTY, CALIFORNIA
PORTIONS OF PARCELS A & C, VOL. 24, PARCEL MAPS, PG. 36 MAY 2, 2025
AVIGATION EASEMENT - AIRPORT SAFETY ZONE 4
EI N E
S
ONW
E
N
I TH S
G R
⅊

EXHIBIT A
10 4105 Legal Desc - Avigation Esmt Zone 6.docx

LEGAL DESCRIPTION

OF AN AVIGATION EASEMENT
IN AIRPORT SAFETY ZONE 6
An easement over certain real property situate in the City of Marina, County of Monterey, State of California, being portions of Parcel A, B and C as shown on that certain map filed in Volume 24 of Parcel Maps at Page 36 in the Records of said County, described as follows:

All of that portion of said Parcels lying southeasterly of following described line:

Beginning at a point on the northeasterly boundary of said Parcel B, that bears North 66°15'00" West 1611.96 feet from the most easterly corner of said Parcel B; thence 1) Southwesterly 3,334.65 feet along the arc of a curve to the left, of which the radius point lies South 34°23'15" East, a radial distance of 6,000.00 feet, through a central angle of 31°50'37", to a point on the southwesterly boundary of said Parcel A.

Excepting therefrom:

A strip of land 1,000 feet wide, being radial to the aforementioned curve, and lying 500 feet on each side of the following described centerline:

Beginning at a point on the southeasterly boundary of said Parcel C, that bears South 18°44'28" West, 2568.04 feet from the most easterly corner of said Parcel B; thence 1) North 55°40'00" West, 2683.86 feet to a point on the aforementioned curve.

Containing of total area of 143.31 acres, more or less.

Attached hereto is a plat to accompany legal description, and by this reference made a part hereof.

END OF DESCRIPTION.

PREPARED BY:

WHITSON ENGINEERS
_____________________________________05/02/2025
RICHARD P. WEBER P.L.S. DATE
L.S. NO. 8002
PROJECT NO. 4105

EXHIBIT A
11 ∆=
⅊
⅊
PROJECT No.:

T:\Monterey Projects\4105 - Marina Station\SURVEY\LEGAL DESC\Avigation Easement\4105 Avig Esmt Legal.dwg Civil Engineering +
Land Surveying
6 Harris Court
Monterey, CA 93940
831.649.5225
whitsonengineers.com
4105.00

PLAT TO ACCOMPANY DESCRIPTION

CITY OF MARINA, MONTEREY COUNTY, CALIFORNIA
PORTIONS OF PARCELS A, B & C, VOL. 24, PARCEL MAPS, PG. 36 MAY 2, 2025
AVIGATION EASEMENT - AIRPORT SAFETY ZONE 6
EI N E
S
ONW
E
N
I TH S
G R
⅊

EXHIBIT A
12 May 14, 2025 Item No. 10g(2)

Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025

CITY COUNCIL CONSIDER ADOPTING RESOLUTION NO. 20 25-,

APPROVING A PUBLIC IMPROVEMENT AGREEMENT FOR MARINA
STATION PHASES 1 AND 2 BETWEEN THE CITY OF MARINA AND
MARINA STATION PHASES 1 AND 2 LLC, AND; AUTHORIZING CITY

MANAGER TO EXECUTE THE PUBLIC IMPROVEMENT

AGREEMENT ON BEHALF OF THE CITY SUBJECT TO FINAL

REVIEW AND APPROVAL BY THE CITY ATTORNEY

RECOMMENDATION:

It is recommended that the City Council:

1. Consider adopting Resolution No. 20 25-, approving a Public Improvement Agreement for Marina Station Phases 1 and 2 between the City of Marina and Marina Station Phases I and 2 LLC, a Delaware limited liability company, and;

2. Authorizing the City Manager to execute the Public Improvement Agreement (Exhibit A) on behalf of the City subject to final review and approval by the City Attorney.

BACKGROUND:

At the regular meeting of March 4, 2008, the City Council adopted Resolution No. 2008 -45, approving the Vesting Tentative Map for the Marina Station Development Project Subdivision, located at northern property boundary of the City. The Vesting Tentative Map consisted of 887 residential lots, including 1,360 residential units, constructed over 8 separate phases.

At the regular meeting of March 4, 2008, the City Council adopted Resolution 2008 -41, approving and certifying the Marina Station Specific Plan Environmental Impact Report. As part of the Certification of the Final Environmental Impact Report (“FEIR”), the City adopted certain mitigation measures to reduce significant environmental impacts identified in the FEIR and adopted a Mitigation Monitoring and Reporting Program (“MMRP”). The mitigation measures addressed a variety of issues including traffic impacts and measures to address the biological impacts of the Marina Station Project.

ANALYSIS:

The developer s have submitted the Phase s 1 and 2 Final Map and Improvement Plans for approval. The Public Improvement Agreement has also been submitted and will provide labor and materials and faithful performance bonds required for the recordation of the Phase s 1 and 2 Final Map. It has been determined that the Vesting Tentative Map Conditions of Approval will be met with the inclusion of the Public Improvement Agreement (Exhibit A). The Agreement has been found consistent with the conditions of the Development Agreement and previous Public Improvement Agreements.

The Phases 1 and 2 final map and improvement plans are for 240 residential units in the Marina Station Project. The Phase s 1 and 2 final map and improvement plans include the specific neighborhood improvements such as parks and open space that support 240 residential units including 79 below market rate (BMR) single family residential units.

1 All required future phased final maps must meet all the appropriate conditions of approval and will be presented to City Council for consideration at a future date.

FISCAL IMPACT:

Should the City Council approve this request, the City requires the Developer to provide satisfactory evidence of their ability to complete the public improvements by the posting of labor and material and faithful performance subdivision improvement bonds in an amount of 100% of the City Engineer's estimate of the cost to perform the work.

For the construction of Phases 1 and 2, the Developers will post a bond in the amount of Twelve Million Six Hundred Eleven Thousand Dollars ($12,611,000) for completion of the public improvements and a bond in the amount of Twelve Million Six Hundred Eleven Thousand Dollars ($12,611,000) to secure payment for labor and materials prior to the recording of the Phases 1 and 2 Final Map.

ENVIRONMENTAL REVIEW:

On March 4, 2008, the City Council of the City of Marina certified the final environmental impact report for the Marina Station Project (SCH No. 2005061056). The FEIR served as the environmental review for the Development and the Project Approvals and entitlements. Section 15162 of the CEQA Guidelines states that if an FEIR or negative declaration has been adopted for a project, no subsequent FEIR is to be prepared unless there have been substantial changes to the project, substantial changes with respect to the circumstances under which the project is undertaken or new information of substantial importance shows that the project would have significant effects not discussed in the FEIR.

CONCLUSION:

This request is submitted for City Council consideration and possible action.

Respectfully submitted,

__________________________
Edrie Delos Santos, P.E.

Engineering Division
City of Marina

REVIEWED/CONCUR:

__________________________
Ismael Hernandez
Public Works Director
City of Marina

_____________________________
Layne P. Long
City Manager
City of Marina

2 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY OF MARINA APPROVING A PUBLIC
IMPROVEMENT AGREEMENT FOR MARINA STATION PHASES 1 AND 2 BETWEEN THE CITY OF MARINA AND MARINA STATION PHASES 1
AND 2 LLC, AND; AUTHORIZING CITY MANAGER TO EXECUTE THE

PUBLIC IMPROVEMENT AGREEMENT ON BEHALF OF THE CITY

SUBJECT TO FINAL REVIEW AND APPROVAL BY THE CITY

ATTORNEY

WHEREAS, at the regular meeting of March 4, 2008, the City Council adopted Resolution No. 2008-45, approving the Vesting Tentative Map for the Marina Station Development Project Subdivision, located at northern property boundary of the City. The Vesting Tentative Map consisted of 887 residential lots, including 1,360 residential units, constructed over 8 separate phases, and;

WHEREAS, At the regular meeting of March 4, 2008, the City Council adopted Resolution 2008-41, approving and certifying the Marina Station Specific Plan Environmental Impact Report. As part of the Certification of the Final Environmental Impact Report (“FEIR”), the City adopted certain mitigation measures to reduce significant environmental impacts identified in the FEIR and adopted a Mitigation Monitoring and Reporting Program (“MMRP”). The mitigation measures addressed a variety of issues including traffic impacts and measures to address the biological impacts of the Marina Station Project, and;

WHEREAS, the developer s have submitted the Phases 1 and 2 Final Map and Improvement Plans for approval. The Public Improvement Agreement (Exhibit A) has also been submitted and will provide labor and materials and faithful performance bonds required for the recordation of the Phases 1 and 2 Final Map. It has been determined that the Vesting Tentative Map Conditions of Approval will be met with the inclusion of the Public Improvement Agreement. The Agreement has been found consistent with the conditions of the Development Agreement, and;

WHEREAS, the Phases 1 and 2 Final Map and Improvement Plans are for 240 residential units in the Marina Station Project. The Phases 1 and 2 Final Map and Improvement Plans include the specific neighborhood improvements such as parks and open space that support 240 residential units including 79 below market rate (BMR) single family residential units, and;

WHEREAS, all required future phased final maps must meet all the appropriate conditions of approval and will be presented to City Council for consideration at a future date, and;

WHEREAS, should the City Council approve this request, the City requires the Developer to provide satisfactory evidence of their ability to complete the public improvements by the posting of labor and material and faithful performance subdivision improvement bonds in an amount of 100% of the City Engineer's estimate of the cost to perform the work, and;

3 Resolution 2025-
Page Two

WHEREAS, for the construction of Phases 1 and 2 , the Developer s will post a bond in the amount of Twelve Million Six Hundred Eleven Thousand Dollars ($12,611,000) for completion of the public improvements and a bond in the amount of Twelve Million Six Hundred Eleven Thousand Dollars ($12,611,000) to secure payment for labor and materials prior to the recording of the Phases 1 and 2 Final Map.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Marina that:

1. Approve a Public Improvement Agreement for Marina Station Phases 1 and 2 between the City of Marina and Marina Station Phases I and 2 LLC, and;

2. Authorize the City Manager to execute the Public Improvement Agreement on behalf of the City subject to final review and approval by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 20th day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

_____________________________
Bruce Delgado, Mayor
ATTEST:

__________________________________
Anita Sharp, Deputy City Clerk

4 Exhibit A

PUBLIC IMPROVEMENT AGREEMENT

CITY OF MARINA

5 Recording requested by and when
when recorded, return to:

City of Marina
211 Hillcrest A venue
Marina, CA 93933
Attn: Public Works Director
Exempt from recording fee, per
Government Code Section 6103
APN:175-011-038-000 (PORTION)

PUBLIC IMPROVEMENT AGREEMENT

FOR IMPROVEMENT OF STREETS, INSTALLATION OF SIDEWALKS,

LANDSCAPING, STREET LIGHTS AND OTHER PUBLIC WORKS FACILITIES -LEGAL DESCRIPTION OF DEVELOPMENT ATTACHED AS EXHIBIT A- This Public Agreement for Improvement of Streets, Installation of Sidewalks, Landscaping, Street Lights and Other Public Works Facilities (the "Agreement") is made and entered into this ___ day of ____ ., 2025, by and between the City of Marina, herein called the "City," a municipal corporation, and Marina Station Phases I and 2 LLC, a Delaware limited liability company, a real property owner and developer, herein called the "Developer." City and Developer are sometimes hereinafter individually referred to as ''Party'' and hereinafter collectively referred to as the ''Parties."
Recitals
A. Developer has presented to CITY for approval a plan of development Phases I & II of the Marina Station Specific Plan and Tentative Map (Res. 2008-45)(the "Development") located at northern property boundary of the City of Marina, Marina, California (the "Property") within the City, pursuant to provisions of the City's ordinances and regulations relating to development approval.

B. Marina City Code Section 16.06.090 sets forth that improvements may include paving; gutter; curb; sidewalks; raised medians; street lights; street trees; landscaping; street signs; street barricades, walls and fences (the "Improvements") necessary along the frontage of the Property as described and--shown on Off-Improvement Plan Sheet(s) (the "Improvement Plans").

Completion of all improvements in accordance with the Improvement Plans shall be completed prior to final inspection.

C. The Development has been approved, subject to the requirements and conditions on file in the Office of the Director of Public Works and incorporated into this Agreement by reference. 1 EXHIBIT A
6 EXHIBIT A
7 EXHIBIT A
8 EXHIBIT A
9 EXHIBIT A
10 EXHIBIT A
11 EXHIBIT A
12 EXHIBIT A
13 EXHIBIT A
14 EXHIBIT A
15 EXHIBIT A
16 EXHIBIT A
17 EXHIBIT A
18 EXHIBIT A
19 EXHIBIT A
20 EXHIBIT A
21 EXHIBIT A
22 May 14, 2025 Item No. 10g(3)

Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025

CITY COUNCIL CONSIDER ADOPTING RESOLUTION NO. 202 5-,

APPROVING THE PUBLIC IMPROVEMENT AGREEMENT FOR PHASE
3 OFFSITE ROADWAY IMPROVEMENTS BETWEEN THE CITY OF
MARINA AND SHEA HOMES, LP, AND; ACCEPTING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE PUBLIC

IMPROVEMENT AGREEMENT ON BEHALF OF CITY SUBJECT TO

FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY

RECOMMENDATION:

It is requested that the City Council:

1. Consider adopting Resolution No. 20 25-, approving the Public Improvement Agreement for Phase 3 Offsite Roadway Improvements between the City of Marina and Shea Homes, LP, (“Developer”), and;

2. Authorizing the City Manager to execute the Public Improvement Agreement on behalf of City subject to final review and approval by the City Attorney.

BACKGROUND:

At the regularly scheduled meeting of May 31, 2005, the City Council adopted Resolution No. 2005-127, certifying the Final Environmental Impact Report for the University Village Development Project.

At the regularly scheduled meeting of May 31, 2005, the City Council adopted Resolution No. 2005-128, approving the General Plan Amendments, Resolution No. 2005 -130, for the Specific Plan, Resolution No. 2005 -131, for the Tentative Map and Resolution No. 2 005-132, Design Review for the regional retail, the Village Promenade, and all residential phases for the former University Village Development Project.

At the regularly scheduled meeting of December 17, 2019, the City Council adopted Resolution No. 2019 -140, approving an Operating Agreement as an administrative amendment of the Development Agreement clarifying and modifying certain project approvals for Specific Plan for The Dunes on Monterey Bay including to the Conforming Clarifications to the Schedule of Performance.

At the regularly scheduled meeting of October 6, 2022, the City Council adopted Resolution No. 2022-119, approving an amendment to the University Village Phase 3 Tentative Map.

At the regularly scheduled meeting of November 6, 2024 , the City Council adopted Resolution No. 2024-121 & 122 , approving the Phase 3 North/Residential Public Improvement Agreement and Final Map. The Final Map included the dedication of Right of Way for 1st Avenue and Divarty Street.

1 1
ANALYSIS:

The Phase 3 North Improvement Plans and Public Improvement Agreement included the roadway improvements for 1st Avenue from 6th Street to Outrigger Circle. Shea Homes Limited Partnership (“Developer”) has since provided the City with improvement plans for the remainder of 1st Avenue from Outrigger Circle to Divarty Street as well as Divarty Street from 1st Avenue to 2nd Avenue.

Staff has reviewed the improvement plans for
construction of the roadway improvements and
approved the plans on February 6, 2025.

The Developer has submitted a Public
Improvement Agreement (“EXHIBIT A”) and
will provide labor and materials and faithful
performance bonds required for the Right of
Way approved public infrastructure. It has been
determined that the Tentative Map Conditions
of Approval as amended and presented to the
City Council have been met.

FISCAL IMPACT:

Should the City Council approve this request,
the City requires the Developer to provide
satisfactory evidence of their ability to
complete the public improvements by the
posting of labor and material and faithful
performance subdivision improvement bonds in an amount of 100% of the City Engineer's estimate of the cost to perform the work.

For the construction of improvements for Phase 3 Offsite Improvements and roadway lighting, the Developer will post a bond in the amount of One Million Six-Hundred Fifty Thousand Dollars ($1,650,000.00), for completion of the public improvements and a bond in the amount One Million Six-Hundred Fifty Thousand Dollars ($1,650,000.00), to secure payment for labor and materials.

Continued maintenance of public streets will be covered under the City’s Pavement Management Program funded by SB1, Measure X and Gas Tax.

California Environmental Quality Act (CEQA)
The approval of the Phase 3 Offsite Public Improvement Agreement between the City of Marina and Shea Homes, LP, were generally anticipated and analyzed in the Environmental Impact Report (EIR) prepared for the project and certified by the City Council through its adoption of Council Resolution No. 2005-127 on May 31, 2005 (SCH # 2004091167).

CONCLUSION:

This request is submitted for City Council consideration and possible action.

Respectfully submitted,

____________________________
Edrie Delos Santos, P.E.

Engineering Division
Public Works Department
2 2
REVIEWED/CONCUR:

____________________________
Ismael Hernandez
Public Works Director
City of Marina

_____________________________
Layne P. Long
City Manager
City of Marina

3 3
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
APPROVING THE PUBLIC IMPROVEMENT AGREEMENT FOR PHASE 3

OFFSITE ROADWAY IMPROVEMENTS BETWEEN THE CITY OF
MARINA AND SHEA HOMES, LP, AND; ACCEPTING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE PUBLIC

IMPROVEMENT AGREEMENT ON BEHALF OF CITY SUBJECT TO FINAL

REVIEW AND APPROVAL BY THE CITY ATTORNEY

WHEREAS, at the regularly scheduled meeting of May 31, 2005, the City Council adopted Resolution No. 2005 -127, certifying the Final Environmental Impact Report for the University Village Development Project, and;

WHEREAS, at the regularly scheduled meeting of May 31, 2005, the City Council adopted Resolution No. 2005-128, approving the General Plan Amendments, Resolution No. 2005-130, for the Specific Plan, Resolution No. 2005-131, for the Tentative Map and Resolution No. 2005-132, Design Review for the regional retail, the Village Promenade, and all residential phases for the former University Village Development Project, and;

WHEREAS, at the regularly scheduled meeting of December 17, 2019, the City Council adopted Resolution No. 2019-140, approving an Operating Agreement as an administrative amendment of the Development Agreement clarifying and modifying certain project approvals for Specific Plan for The Dunes on Monterey Bay including to the Conforming Clarifications to the Schedule of Performance, and;

WHEREAS, at the regularly scheduled meeting of October 6, 2022, the City Council adopted Resolution No. 2022-119, approving an a mendment to the University Village Phase 3 Tentative Map, and;

WHEREAS, at the regularly scheduled meeting of November 6, 2024, the City Council adopted Resolution No. 2024 -121 & 122, approving the Phase 3 North/Residential Public Improvement Agreement and Final Map. The Final Map included the dedication of Right of Way for 1st Avenue and Divarty Street, and;

WHEREAS, the Phase 3 North Improvement Plans and Public Improvement Agreement included the roadway improvements for 1st Avenue from 6th Street to Outrigger Circle. Shea Homes Limited Partnership (“Developer”) has since provided the City with improvement plans for the remainder of 1st Avenue from Outrigger Circle to Divarty Street as well as Divarty Street from 1st Avenue to 2nd Avenue, and;

WHEREAS, staff has reviewed the improvement plans for construction of the roadway improvements and approved the plans on February 6, 2025, and;

WHEREAS, the Developer has submitted a Public Improvement Agreement (“EXHIBIT A”) and will provide labor and materials and faithful performance bonds required for the Right of Way approved public infrastructure. It has been determined that the Tentative Map Condit ions of Approval as amended and presented to the City Council have been met, and;

4 4
Resolution 2025-
Phase Two

WHEREAS, for the construction of improvements for Phase 3 Offsite Improvements and roadway lighting, the Developer will post a bond in the amount of One Million Six-Hundred Fifty Thousand Dollars ($1,650,000.00), for completion of the public improvements and a bond in the amount One Million Six-Hundred Fifty Thousand Dollars ($1,650,000.00), to secure payment for labor and materials, and;

WHEREAS, continued maintenance of public streets will be covered under the City’s Pavement Management Program funded by SB1, Measure X and Gas Tax, and;

WHEREAS, the approval of the Phase 3 Offsite Public Improvement Agreement between the City of Marina and Shea Homes, LP , were generally anticipated and analyzed in the Environmental Impact Report (EIR) prepared for the project and certified by the City Council through its adoption of Council Resolution No. 2005-127 on May 31, 2005 (SCH # 2004091167).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Marina does hereby:

1. Approve the Public Improvement Agreement for Phase 3 Offsite Roadway Improvements between the City of Marina and Shea Homes, LP, (“Developer”), and;

2. Authorize the City Manager to execute the Public Improvement Agreement on behalf of City subject to final review and approval by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held on the 20th day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

_____________________________
Bruce Delgado, Mayor
ATTEST:

__________________________________
Anita Sharp, City Clerk

5 5

Exhibit A

PUBLIC IMPROVEMENT AGREEMENT

CITY OF MARINA

6 6

EXHIBIT A

TO STAFF REPORT
661\05\1647917.1

PUBLIC IMPROVEMENT AGREEMENT
AGR

EEMENT FOR IMPROVEMENT OF STREETS, INSTALLATION OF

STORM DRAINS AND OTHER PUBLIC WORKS FACILITIES
“The Dunes on Monterey Bay” Project
– Phase 3 Offsite –
This Agreement for Improvement of Streets, Installation of Storm Drains and Other Public Works Facilities (“Agreement”) is made and entered into this ___ day of __________, 2025, by and between the City of Marina, herein the “City,” a municipal corporation, and Shea Homes Limited Partnership, a real property owner, developer or subdivider, herein the “Developer.”
WHEREAS, pursuant to the Development Agreement dated July 8, 2005, the Disposition and Development Agreement dated May 31, 2005, as amended by the Implementation Agreements, and the Quitclaim Deed dated September 21, 2006, Marina Community Partners, LLC, as the “Master Developer” is the owner of the land known as The Dunes Phase 2W; and
WHEREAS, on May 31, 2005, by Resolution 2005-130 the Master Developer received approval from the City for: (1) the University Village (now “The Dunes on Monterey Bay”) Specific Plan (Resolution 2005-130); and (2) a Tentative Subdivision Map (“Tentative Map”) consistent with the City’s General Plan and the Specific Plan (Resolution 2005-131) subject to Conditions of Approval attached to Resolution 2005-131 including: Condition 3 requiring a subdivision improvement agreement and bonding; and Condition 18 requiring establishment of a Landscape and Lighting District (“LLD”) prior to approval of the first Final Map; and
WHEREAS, the Master Developer conducted deconstruction and demolition activities affecting the Property (as defined below) under the terms of a Right of Entry Agreement from the City dated September 30, 2005; and
WHEREAS, the Marina Redevelopment Agency and the Master Developer entered into the Implementation Agreement Regarding University Village on September 6, 2006, which provided for construction of the project in three major phases, Phases 1, 2 and 3 and which further split Phase 1 into three separate sub phases termed Phase 1A, Phase 1B and Phase 1C and established Conforming Clarification(s) to the Schedule of Performance for each sub phase; and
WHEREAS, following the Master Developer’s invocation of an excused delay in the construction of Phase 1, Phase 2 and Phase 3 due to the impact of economic conditions on the feasibility of the project, on August 5, 2008, the Marina Redevelopment Agency and the Master Developer entered into the Second Implementation Agreement Regarding University Village to provide for the Master Developer’s continued construction of the project in spite of the economic downturn and made certain changes to the Disposition and 7 2
1902732.1
Development Agreement and to the Conforming Clarifications to the Schedule of Pe
rformance; and

WHEREAS, on August 12, 2008, in accordance with Resolution 2008-173 the City and the Master Developer entered into a Public Improvement Agreement to provide for the improvement of streets, installation of storm drains and other public works facilities for a portion of Phase 1C and 2 designated as residential in the Specific Plan (the “Initial Phase/Residential”); and

WHEREAS, on May 18, 2010, by Resolution 2010-13, the Marina Redevelopment Agency (“MRA”) and the City, by Resolution 2010-75, approved a modification to the Schedule of Performance; and

WHEREAS, the Master Developer transferred ownership of the Property to Developer pursuant to a grant deed recorded on ___March 26th___, 2021, as document number __202122155__; and

WHEREAS, the Master Developer assigned, and Developer assumed, the obligations of Master Developer under the Disposition and Development Agreement and the Development Agreement between City and Master Developer with respect to the Property pursuant to a Partial Assignment and Assumption Agreement dated _____; and

WHEREAS, the Master Developer remains obligated under t he Disposition and
Development Agreement and Development Agreement for the balance of the Project not yet conveyed to third parties; and

WHEREAS, the Conditions of Approval of the Tentative Map, as adopted by Resolution 2005-131 and as amended by Resolution 2008-209 require the establishment of a Landscape and Lighting District prior to recording of a final map; and

WHEREAS, on June 2, 2015, by Resolution 2015-01 the City approved the formation of Community Facilities District No. 2015-01 (“The Dunes”); and

WHEREAS, by Resolution 2015-11 the Master Developer received approval from the City for an amendment to Conditions of Approval Nos. 3 and 20 (Resolution 2008- 209) for the Tentative Map which provided for the establishment of a Community Facilities District in lieu of a Landscape and Lighting District and permitted the Developer to record a final map for Phase 1C Initial Phase/Residential prior to the establishment of the Community Facilities District but that the City shall not accept any of the infrastructure improvements or easements for Phase 1C Initial Phase/Residential to be maintained by the Community Facilities District, including infrastructure improvements to be completed by the Developer, until such time as the Community Facilities District is established; and

WHEREAS, the Developer will subsequently submit for approval by the City and subsequent recording with the office of the Monterey County Recorder, a final map (“Final Map”) for Phase 3 North; and
8 3
1902732.1

WH
EREAS, revised improvement plans entitled “The Dunes on Monterey Bay, Phase 3 Offsites” (herein the “Improvement Plans”) to be those approved by the City Engineer on February 7, 2025, and incorporated herein by reference, have been submitted to the City for approval and acceptance, including certain streets constituting a portion of Phase 3 Offsites of The Dunes on Monterey Bay Project, referred to herein as Phase 3 Offsites development area, or the “Project,” located on and along 1 st Avenue, from 8th St
reet to Divarty Road, and on Divarty Road from 2 nd Avenue to 1 st Avenue, herein the “P
roperty”. Improvements are to include new storm drain system, curb, gutter, asphalt concrete pavement, streetlights and electrical facilities, sidewalk, striping, traffic signs, and survey monuments, as shown on Exhibit A, (herein the “Improvements”); and

WHEREAS, the City will not accept any of the Phase 3 Offsite Improvements to be constructed pursuant to this Agreement until all the conditions of this Agreement are satisfied in full; and

WHEREAS, the Developer requires certain utilities and public works facilities in order to service the Project under the minimum standards established by the City; and

WHEREAS, the City, by and through its City Council, has enacted certain Codes, Ordinances and Resolutions and certain Rules and Regulations have been promulgated concerning the subject matter of this Agreement; and

WHEREAS, the City has certain responsibilities for maintenance and operation of such Improvements, utilities and public service facilities after acceptance by City, and for providing the necessary connecting system, and the City has agreed to discharge those responsibilities following its acceptance of the Improvements.

NOW THEREFORE, in consideration of the foregoing and in order to carry on the intent and purpose of said Codes, Ordinances, Resolutions, Rules and Regulations, it is agreed by and between the parties as follows:

SECTION 1

The recitals to this Agreement are hereby incorporated into the terms of this Agreement. All applicable Codes, Ordinances, Resolutions, Rules and Regulations and established policies of the City and the laws of the State of California and the United States of America concerning the subject matter of this Agreement are hereby referred to and incorporated herein to the same effect as if they were set out at length herein. Said Codes, Ordinances, Resolutions, Rules and Regulations include, but are not limited to, the following: The Municipal Code of the City of Marina, including the current Zoning Ordinance, and the currently adopted California Building Code.

9 4
1902732.1
SECTION 2

The Developer agrees:

a. To perform each and every provision required by the City to be performed by the Developer in each and every one of the applicable Codes, Ordinances, Resolutions, Rules and other Regulations and to comply with the foregoing and all applicable laws.

b. To annex the Property to Community Facilities District No. 2015-01 to provide for the imposition of special assessments on the Property providing funding for the maintenance of the Improvements to be constructed by the Developer pursuant to this Agreement in a timely manner in order to ensure that the annexation to the Community Facilities District is accomplished prior to the sale or conveyance of any portion of the Property.

c. To grant to the City or other entities entitled thereto, from property owned by the Developer, without charge and free and clear of monetary liens and encumbrances, any and all public, private, utility, drainage, construction or access easements and rights of way (herein “easements”) in and to the Property necessary for the City, in order that the storm drain and street improvements to said real property may be extended; however, City shall not be obligated to accept any such easement, right-of-way or improvements thereon prior to the annexation of the Property to the Community Facilities District. At no cost to the Developer, City and Developer will work cooperatively with the owners of other real property to acquire all easements necessary to construct the Improvements. At no cost to the City, City agrees to support Developer in acquisition of easements necessary to construct the Improvements and to accept said easements upon execution of easement grant deeds to the City by grantors, subject to the condition set forth above regarding the annexation to the Community Facilities District. City also agrees to issue Developer and/or Developer’s contractors encroachment permits necessary to accomplish said work.

Prior to acceptance of the Improvements by the City, to indemnify, defend with counsel of City’s choice and hold the City and any of its officials, boards and commissions and members thereof, agents and employees, free and harmless from all suits, fees, claims, demands, causes of action, costs, losses, damages, liabilities and expenses (including without limitation attorney’s fees) because of or arising or resulting directly or indirectly from (i) any damage done to any utility, public facility or other material or installation of the City on said real estate as a result of the Developer or any contractor or subcontractor of the Developer, or any employee of the foregoing, grading or working upon said real estate; or (ii) any act or omission of Developer or Developer’s contractors, or subcontractors, or any employee of the foregoing in connection with the design, construction or other work performed by them in connection with this Agreement, including without limitation all claims relating to injury or death of any person or damage to any property, except for such claims, demands, causes of action liability, or loss arising out of the sole active negligence of the City or any of its officials, boards and commissions and members thereof, agents and employees. City shall not be responsible for the design or construction of the Improvements pursuant to the Improvement Plans, regardless of any 10 5
1902732.1
negligent action or inaction taken by City in approving the Improvement Plans unless the pa
rticular improvement design was specifically required by City over written objection by Developer submitted to the City Engineer before construction and acceptance of the Improvements, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternate safe and feasible design. Prior to acceptance, Developer shall remain obligated for routine maintenance. After acceptance, Developer shall remain obligated to eliminate any defect in design or dangerous condition caused by the design of construction defect, however, Developer shall not be responsible for routine maintenance. Provisions of this Section shall remain in full force and effect for ten (10) years following acceptance by City of the Improvements. The Improvement security shall not be required to cover the provisions of this Section. Developer shall reimburse City for all costs and expenses (including but not limited to fees and charges of architects, engineers, attorneys, and other professionals, and court costs) incurred by City in enforcing the provisions of this Section.

d. To construct and improve all public works facilities and other improvements described on the Engineer’s Estimate referenced in Section 3 of this Agreement and the Improvement Plans submitted to the City in furtherance of this Agreement on file with the City. All construction and improvements shall be completed in accordance with all standards established in the applicable Codes, Ordinances, Resolutions, Rules and Regulations, all applicable laws and this Agreement, and in accordance with the grades, plans, and specifications approved by the City Engineer or designee. Developer shall furnish two good and sufficient bonds, in an amount of 100% of the City Engineer’s, or designee’s, estimated cost of the Improvements, guaranteeing Developer’s performance of this Agreement: (1) a Payment Bond on a form provided by the City; and (2) a Faithful Performance Bond, both of which must be secured from a surety company admitted to do business in California. Each bond shall set forth a time period for performance by the Developer of its obligations and the terms and conditions on which the City may obtain the proceeds of the bond. Alternatively, the Developer may provide a cash deposit in an amount of 100% of the City Engineer’s, or designee’s, estimated cost of the Improvements to guarantee Developer’s performance of this Agreement.

The Faithful Performance Bond shall be in an amount not less than one hundred percent (100%) of the total estimated amount payable for the Improvements described in this Agreement, and shall secure payment to City of any loss due to the default of the Developer or its contractors or their inability or refusal to perform this Agreement, and to guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished. The Performance Bond shall by its terms remain in full force and effect for a period of not less than one year after completion of the Improvements by Developer and acceptance of the Improvements by the City, provided that Developer may substitute for the Performance Bond securing the warranty described above with a separate warranty bond issued by an admitted surety in the amount of ten percent (10%) of the total contract price of the Improvements (provided that amount of said bond shall not be less than One Thousand Dollars ($1,000)) to cover the one-year warranty period. Government Code 11 6
1902732.1
§66499.7, and as it may hereafter be amended, extended, or otherwise modified, shall apply to
a request by Developer for release, in whole or in part, of the Faithful Performance Bond.

The Payment Bond shall be in an amount not less than one hundred percent (100%) of the total estimated amount payable for the Improvements described in this Agreement. The Payment Bond shall secure the payment of those persons or entities to whom the Developer may become legally indebted for labor, materials, tools, equipment or services of any kind used or employed by the contractor or subcontractor in performing the work, or taxes or amounts to be withheld thereon. The Payment Bond shall provide that the surety will pay the following amounts should the Developer, or its contractor or subcontractors fail to pay the same, plus reasonable attorneys’ fees to be fixed by the court if suit is brought upon the bond: (1) amounts due to any of the persons named in California Civil Code Sections 8520, 8530 and 9100; (2) amounts due under the Unemployment Insurance Code with respect to work or labor performed for the improvements described in this Agreement; and (3) any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Developer, its contractors and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to the work and labor. The Payment Bond shall, by its terms, inure to the benefit of any of the persons named in Civil Code Sections 8520, 8530 and 9100 so as to give a right of action to those persons or their assigns in any suit brought upon the bond.

The Developer shall submit the following for both the surety that furnishes the Payment Bond and the surety that furnishes the Faithful Performance Bond: (1) a current printout from California Department of Insurances website ( www.insurance.ca.gov) showing that the surety is admitted to do business in the State; or (2) a certificate from the Clerk of the County of Monterey that the surety’s certificate of authority has not been surrendered, revoked, canceled, annulled, or suspended or in the event that it has, than renewed authority has been granted.

e. At all times during the term of this Agreement and until the Improvements constructed by Developer are accepted by City, Developer shall, at no cost to City obtain and maintain (a) a policy of general liability and property damage insurance in the minimum amount of Three Million Dollars ($3,000,000), combined single limit for both bodily injury and property damage; (b) workers’ compensation insurance as required by law; and (c) broad form “Builder’s Risk” property damage insurance limits of not less than 100% of the estimated value of the Improvements to be constructed by Developer pursuant to this Agreement (Builders Risk Insurance is not required when only mass grading and roadway- related improvements consisting of no structures are to be constructed).

All such policies shall provide that thirty (30) days written notice must be given in advance to City prior to termination, cancellation or modification. The insurance specified in (a) above shall name City as additional insured and the insurance (b) shall name the City as a loss payee, and (c) shall provide that City, although an additional insured or loss payee, may recover for any loss suffered by reason of the acts or omissions of Developer or Developer’s contractors or their respective employees. Developer hereby waives, and Developer shall cause each of its contractors and subcontractors to waive, all rights to 12 7
1902732.1
recover against City for any loss or damage arising from a cause covered by the insurance re
quired to be carried pursuant to this Agreement, and will cause each insurer to waive all rights of subrogation against City in connection therewith. All policies shall be written on an occurrence basis and not on a claims made basis and shall be issued by insurance companies acceptable to City. Prior to commencing any work pursuant this Agreement, Developer shall deliver to City the insurance company’s certificate evidencing the required coverage, or if required by City a copy of the policies obtained.

f. Not to offer for dedication to and acceptance by the City any of the public improvements constructed by Developer and located on the Property until such time as the Property is annexed to the Community Facilities District.

g. Not to convey, transfer, assign, or sell in one transaction or a series of transactions, subsequent to recordation of the Final Map for Phase 3S and prior to the annexation to the Community Facilities District, any portion or interest of the Developer in the Property or the Project. Notwithstanding the foregoing, Developer may transfer, assign or sell in one transaction or a series of transactions all or any portion or interest of the Developer in the Property or the Project with written consent of the City, such consent not to be unreasonably delayed, conditioned or withheld, to any entity which controls, is controlled by or is under common control with the Developer or the Master Developer, provided that said assignee assumes, in full, the obligations of Developer under this Agreement.

SECTION 3

An estimate of the cost for construction of the Improvements and performing land development work in connection with the Improvements according to the Improvement Plans has been made and has been approved by the City Engineer or designee, as shown on Exhibit B. That estimated amount is $1,634,000. The basis for the estimate is on file in the Office of the City Engineer and is incorporated into this Agreement by reference.

SECTION 4

Developer will commence substantial construction of the Improvements required by this Agreement within the time period set forth in the Conforming Clarifications to the Schedule of Performance (“Schedule of Performance”) between City and Master Developer, as the Schedule of Performance may be subsequently amended. All the provisions of this Agreement and all work to be done pursuant to the terms of this Agreement are to be completed within the time periods set forth in such Schedule of Performance. Developer shall maintain such public works facilities and other improvements described in this Agreement at Developer’s sole cost and expense at all times prior to acceptance by City in a manner which will preclude any hazard to life or health or damage to property. City shall accept the Improvements no later than six (6) months after such time as the Improvements are (i) completed to the satisfaction of the City Engineer, (ii) the annexation to the CFD is completed and (iii) the City is in receipt of funds from the CFD to maintain the Improvements.

13 8
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SECTION 5

a) Default of Developer shall include, but not be limited to: (1) failure to timely commence construction of the Improvements; (2) failure to timely complete construction of the Improvements; (3) failure to timely commence and complete the annexation of the Property to the Community Facilities District; (4) failure to timely cure any defect of the Improvements; (5) failure to perform substantial construction work for a period of sixty (60) calendar days after commencement of the work; (6) Developer’s insolvency, appointment of a receiver, or the filing of any petition in bankruptcy either voluntary or involuntary which Developer fails to discharge within thirty (30) days; (7) commencement of a foreclosure action against the project or a portion thereof, or any conveyance in lieu or in avoidance of foreclosure; or (8) failure to perform any other obligation under this Agreement. Notwithstanding the foregoing, Developer shall not be in default under this Agreement if it cures any default within thirty (30) days’ written notice of such default, or if the default may not reasonably be curing within such time period, if it commences to cure within thirty (30) days and thereafter diligently proceeds to complete the cure.

b) City reserves to itself all remedies available to it at law or in equity for breach of Developer’s obligations under this Agreement. City shall have the right, subject to this Section, to draw upon or utilize the appropriate security to mitigate City’s damages in the event of default by the Developer. The right of City to draw upon or utilize the security is additional to and not in lieu of any other remedy available to City. It is specifically recognized that the estimated costs and security amounts may not reflect the actual cost of construction or installation of the Improvements and, therefore, City’s damages for Developer’s default shall not exceed the cost of completing the Improvements.

The sums provided by the security for the Improvements may be used by City for the completion of the Improvements in accordance with the Improvement Plans referenced herein.

c) In the event of Developer’s default under this Agreement, Developer authorizes City to perform such obligation sixty days after mailing written notice of default to Developer and to Developer’s surety and agrees to pay the entire cost of such performance by City. City may take over the work and prosecute the same to completion by contract or by any other method City may deem advisable, for the account and at the expense of Developer, and Developer’s surety shall be liable to the City for any excess cost or damages occasioned by City thereby, including but not limited to fees and charges or architects, engineers, attorneys, other professionals and court costs. In such event, City without liability for doing so, may take possession of, and utilize in completing the work, such materials, appliances, plants and other property belonging to Developer as may be on the site of the work and necessary for performance of the work.

d) Failure of City to take an enforcement action with respect to a default, or to declare a breach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of Developer.

14 9
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SECTION 6

In addition to the other obligations, Developer shall complete the following General Stipulations and any attached stipulations, subject to the approval of the City Engineer.

1. Locate and properly dispose of any wells, septic tanks and underground fuel storage facilities.

2. Schedule the construction of improvements along existing public roads so that the work affecting vehicular traffic is complete with a minimum interruption of traffic

3. All work within the public right-of-way shall be subject to the approval of the City Engineer or designee.

4. All construction work shall be coordinated so that the existing residents and/or businesses have access to their properties.

5. All improvements shall be installed per the approved Improvement Plans.

6. The Developer shall provide to the City electronic copy of the “As Built” Improvement Plans as an AutoCAD drawing file (DWG format, AutoCAD latest version).

7. Any reimbursements due the Developer, unless specified otherwise in writing in this Agreement, will expire ten (10) years after the date of execution of this Agreement.

8. Until the roads on the Property are open to the public, Developer shall give good and adequate warning to the public of each and every dangerous condition on the existing public roads, and will take all reasonable actions to protect the public from such dangerous condition.

SECTION 7

Developer shall, at Developer’s expense, obtain all necessary permits and licenses for the construction and installation of the Improvements, give all necessary notices and pay all fees and taxes required by law. Developer shall make a deposit for inspection services as required by City of Marina's Municipal Code (Ordinance No. 2018-03) as may be updated from time to time. At any time the City's costs associated with inspection services for the project exceed the deposit amount(s) provided, Developer shall deposit additional funds with the City within 30 days of a request made in writing by the City to the Developer. The City will provide Developer with quarterly statements of actual costs paid for inspection services and a final statement of costs as well as a refund of unused funds (if any) will be provided within 30 days of final acceptance of the Improvements by the City, or as otherwise agreed to by the parties in writing. 15 10
1902732.1

SEC
TION 8

Neither Developer nor any of Developer’s agents, contractors or subcontractors are or shall be considered to be agents of City in connection with the performance of Developer’s obligations under this Agreement.

SECTION 9

Nothing contained in this Agreement shall preclude City from expending monies pursuant to agreements concurrently or previously executed between the parties, or from entering into agreements with other developers for the apportionment of costs of water and sewer mains, or other improvements, pursuant to the provisions of the City ordinance providing therefor, nor shall anything in this Agreement commit the City to any such apportionment.

SECTION 10

Developer shall not be entitled to assign its obligations under this Agreement to any transferee of all or any part of the property within the Project or to any other third party without the express written consent of City.

SECTION 11

Acceptance of the work, or any portion of the work on behalf of the City shall be made by the City Council upon recommendation of the City Engineer after final completion and inspection of all Improvements and only after the annexation of the Property to the Community Facilities District. Such acceptance shall not constitute a waiver of defects by City.

SECTION 12

The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by the mutual consent of the parties.

SECTION 13

16 11
1902732.1
In the event that suit or arbitration is brought to enforce the terms of this Agreement, th
e prevailing party shall be entitled to litigation costs and reasonable attorney’s fees.

SECTION 14

This Agreement shall be interpreted in accordance with the laws of the State of California. Jurisdiction of all disputes of this Agreement shall be in the County of Monterey, State of California.

SECTION 15

Time is of the essence of this Agreement.

SECTION 16

This Agreement, the Conditions, the Disposition and Development Agreement as amended by the Implementation Agreements, the Agreement for Improvement of Streets, Installation of Storm Drains and Other Public Works Facilities “The Dunes on Monterey Bay’ Project A Portion of Phase 1C – First Phase Residential, the Agreement Forming Community Facilities District No. 2015-01, and the Agreement for Improvement of Streets, Installation of Storm Drains and Other Public Works Facilities “The Dunes on Monterey Bay, Phase 3 Offsites” constitute the entire agreement of the parties with respect to the subject matter. All modifications, amendments or waivers of the terms of this Agreement must be in writing and signed by an authorized representative of the parties.

SECTION 17

In the event the Schedule of Performance (including any Conforming Clarifications thereto) is tolled, the time for commencement of construction or completion of the Improvements hereunder shall be extended for the same duration as applies to the Schedule of Performance. Any such extension may be granted without notice to Developer’s surety and shall not affect the validity of this Agreement or release the surety on any security given for this Agreement.
.

17 12
1902732.1

IN
WITNESS WHEREOF, City and Developer have executed this Agreement as of the date first written above.

ATTEST: CITY OF MARINA

__________________________ _____________________________ Layne Long
Acting Deputy City Clerk City Manager

APPROVED AS TO FORM:

_____________________________________
City Attorney

18 13
1902732.1
IN WITNESS WHEREOF Developer has executed this Agreement as of __
__________.

SHEA HOMES LIMITED PARTNERSHIP,
a California Limited Partnership

BY: ____________________________________

NOTE: If Developer is a corporation, the complete legal name and corporate seal of the corporation and the corporate titles of the persons signing for the corporation shall appear above.

State of California County of __________ On _______________ before me, (here insert name and title of the officer), personally
appeared________________________________________________________________ ________________________________________________________________________ _______________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

Per GC Sec. 40814; CC Sec. 1181

19 14
1902732.1

HIBIT A

20 21

15 1902732.1

EXHIBIT B

1902732.1
22 Job No.: 3140.46
Unit
Item Description Quantity Unit Price Amount

STREET WORK
1 Street Fine Grading 168,700 SF 0.46$ 77,602$ 2 3.5" HMA (Streets, Type A, TI=5.5) 2,400 TONS 150.00$ 360,000$ 3 6.0" Aggregrate Base (Streets, Class II) 4,050 TONS 35.00$ 141,750$ 4 Street Driveway Approaches 5 EA 3,000.00$ 15,000$ 5 Conform to Existing Street 3 EA 2,500.00$ 7,500$ 6 6" Vertical Curb City Std ST-1 (Includes 6" AB) 70 LF 30.00$ 2,100$ 7 6" Vertical Curb & Gutter (City Std ST-1) (Includes 6" AB) 5,300 LF 24.00$ 127,200$ 8 AC Dike 50 LF 20.00$ 1,000$
9 Bike Path Pavement 10,100 SF 6.35$ 64,135$ 10 Concrete Sidewalk (City Std ST-2) 14,300 SF 7.50$ 107,250$ 11 Curb Ramps 7 EA 1,300.00$ 9,100$
12 Street Centerline Monuments 4 EA 750.00$ 3,000$ 13 Street Lights 21 EA 8,000.00$ 168,000$
14 Striping (Thermoplastic) 9,300 LF 5.00$ 46,500$ 15 Pavement Markings (Thermoplastic) 19 EA 600.00$ 11,400$ 16 Red Curb 300 LF 2.00$ 600$
17 Traffic / Street Name Signs 14 EA 750.00$ 10,500$ Subtotal Street Work 1,152,637$
February 11, 2025

ENGINEER'S BOND ESTIMATE
THE DUNES ON MONTEREY BAY - PHASE 3 OFF-SITE

MARINA, CALIFORNIA

CITY OF MARINA
3140-EST-Ph3 Offsite_City_03.xls Page 1 of 2 Printed On: 2/11/2025 23 Unit
Item Description Quantity Unit Price Amount

STORM DRAIN
1 Catch Basin Bottoms 12 EA 5,600.00$ 67,200$
2 Curb Inlet Tops 12 EA 1,500.00$ 18,000$
3 48" Storm Drain Manholes 3 EA 6,500.00$ 19,500$ 4 Hydro International First Defense Unit 3 EA 25,000.00$ 75,000$ 5 Nyloplast 24" Round Drain Basin 3 EA 5,600.00$ 16,800$ 6 MC-4500 Stormtech Infiltration Chambers 16,500 CF 14.00$ 231,000$ 7 12" HDPE Storm Drain Pipe 170 LF 60.00$ 10,200$ 8 15" HDPE Storm Drain Pipe 540 LF 67.00$ 36,180$ 9 18" HDPE Storm Drain Pipe 80 LF 71.00$ 5,680$ 10 24" HDPE Storm Drain Pipe 1 LS 1,600.00$ 1,600$ Subtotal Storm Drain 481,160$
TOTAL PHASE 3 OFF-SITE CITY OF MARINA BOND AMOUNT (to nearest $1,000) 1,634,000$ 3140-EST-Ph3 Offsite_City_03.xls Page 2 of 2 Printed On: 2/11/2025 24 May 16, 2025 Item No. 10g(4)
Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025
CITY COUNCIL CONSIDER AD OPTING RESOLUTION NO. 2025- , AP

PROVING AN AGREEMENT WITH DENISE DUFFY AND ASSOCIATES TO

IMPLEMENT A MONITORING PLAN FOR HILLTOP PARK WITHIN
PHASE 2 EAST OF THE UNIVERSITY VILLAGE (DUNES) PROJECT

AREA, AND DISCUSION TO DISSOLVE THE HILLTOP PARK AD HOC

COMMITTEE AND FIND THIS ACTION IS EXEMPT FROM CEQA
PURSUANT TO SECTION 15061(B(3) OF THE CEQA GUIDELINES.

RECOMMENDATION: It is recommended that the City Council consider:

1. Adopt Resolution No. 2025-, approving an agreement with Denise Duffy and Associates to implement a monitoring plan for Hilltop Park within Phase 2 East of University Village in an amount
not to exceed $24,000; and

2. Authorizing the City Manager to execute the agreement subject to final review and approval by the City Attorney; and

3. Authorizing the Finance Director to make necessary accounting and budgetary entries.

4. Discussion t o dissolve the Hilltop Park Ad Hoc Committee

PROJECT HISTORY
Hilltop Park as approved in the Dunes Specific Plan is a unique and different park from the other traditional developed parks in Marina. Its location provides beautiful panoramas of the ocean to the west and Salinas and the hills to the east. The park as designed is to be a passive park, rather than an active use park with playground equipment, sports fields, and other established play areas. The park’s landscape emphasizes native plantings, seating areas, walking pathways, picnic areas, and a dog park. Trails follow the contours of the land and provide access from Eighth and Ninth streets.

Improvement and Maintenance Agreement -On December 3, 2024 the City Council adopted resolution 2024 -134 which accepted the park except the landscape area and directed the City Manager to enter into a separate Improvement and Maintenance Agreement defining the City and Shea Homes, the developer, obligations during the maintenance period. After several months of negotiations with the City and Shea Homes the agreement was signed by both parties on May 16, 2025.

Monitoring Plan-Exhibit D to the final agreement is the Native Plant Maintenance Manual which was prepared by Denise Duffy and Associates. The purpose of this Manual is to provide guidance on appropriate maintenance activities necessary to promote successful establishment of planted native vegetation, reduce long-term City weed maintenance liability and cost, and protect existing native habitat within Hilltop Park. The native plant landscape areas at Hilltop Park in the City of Marina (City) are subject to a post -installation maintenance period. The City has requested monitoring support during Year 1 of the maintenance period to document the progress of the native and non -native plant growth and help guide and prioritize maintenance activities to be performed by the maintenance contractor funded and contracted by Shea Homes . The 1 following scope of work includes; Task 1) Year 1 coordination with City staff, 12 qualitative maintenance inspections, up to 12 additional site visits with the maintenance contractor between spring 2025 and spring 2026; and Task 2) Year 1 quantitative performance monitoring (April, July 2025, February 2026) using the grid visual cover estimate method described in the Manual.

The focus of this staff report is a request from the City of Marina to enter into an agreement with Denise Duffy and Associates in an amount not to exceed $24,000 for the monitoring plan. It is important for the City to enter this contract so that once City accepts the park from Shea Homes city staff can ensure the park is maintained during the warranty period in the manner consistent with the City Council goals and priorities.

Ad Hoc Committee -On April 20, 2021, an Ad Hoc Committee was formed for Hilltop Park via Council resolution 2021-36 for the express purpose of providing input on the conceptual plan for the park and to provide recommendations on trees for the facility. The conceptual plans were finalized and approved by the then Public Works Director on April 3, 2024. Ad hoc committees, which are temporary and formed for a specific purpose, are generally not subject to the Brown Act. These committees are formed for a specific purpose, are advisory in nature, and are dissolved once their task is completed . By directing city staff to enter a contract with Denise Duffy and Associates for the monitoring of the implementation of the park for the next two years and because the Ad Hoc Committee’s original function has been implemented it is the city staff recommendation that the Ad Hoc Committee be dissolved at this time.

ENVIROMENTAL REVIEW
Approval of a contract or dissolving a committee are not projects subject to the California Environmental Quality Act pursuant to the common sense exemption found in section 15061(b)(3) of the CEQA Guidelines.

FISCAL IMPACT
This contract will be paid for with cost savings from the existing Community Development Department budget.

CONCLUSION
City staff are recommending approval of the contract so work can begin in earnest on the continued monitoring of this park.

Respectfully submitted
_______________
Guido F. Persicone, AICP
Community Development Director
City of Marina
REVIEWED BY:
_______________________________
Layne Long
City Manager
City of Marina
2 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA CITY APPROVING AN

AGREEMENT WITH DENISE DUFFY AND ASSOCIATES TO CONTINUE TO IMPLEMENT THE MONITORING PLAN FOR HILLTOP PARK WITHIN PHASE 2 EAST OF THE UNIVERSITY VILLAGE (DUNES) PROJECT AREA IN AN AMOUNT NOT TO EXCEED $24,000, TO DISSOLVE

THE AD HOC COMMITTEE AND TO FIND THIS ACTION IS EXEMPT FROM CEQA PURSUANT TO SECTION 15061(B(3) OF THE CEQA GUIDELINES.

WHEREAS, On December 3, 2024, the City Council adopted resolution 2024 -134 which accepted Hilltop Park except the landscape area and directed the City Manager to enter into a separate Improvement and Maintenance Agreement with Shea Homes; and

WHEREAS, on May 16, 2025, both Shea Homes and the City of Marina signed the Improvement and Maintenance Agreement; and

WHEREAS, city staff need additional technical assistance from Denise Duffy and Associates to better understand how to monitor the park in the near term; and

WHEREAS, On April 20, 2021, an Ad Hoc Committee was formed for Hilltop Park via Council resolution 2021-36 for the expressed purpose of providing input on the conceptual plan for the park and to provide recommendations on trees for the facility;

WHEREAS, the conceptual plans were developed and the final construction documents for the park were approved by the Public Works Department on April 3, 2024; and

WHEREAS, the original purpose of the Ad Hoc Committee has been fulfilled ; and said committees should be dissolved;

WHEREAS, dissolving a committee and approving a contract are not projects subject to the California Environmental Quality Act (CEQA) per the common sense exemption found in section 15061(b)(3) of the CEQA Guidelines; and

NOW THEREFORE BE IS RESOLVED that the City Council of the City of Marina does hereby:

1. Approve an agreement with Denise Duffy and Associates to implement a monitoring plan for Hilltop Park within Phase 2 East of University Village in an amount not to exceed $24,000; and

2. Authorizing the City Manager to execute the agreement subject to final review and approval by the City Attorney; and

3. Authorizing the Finance Director to make necessary accounting and budgetary entries

4. Dissolve the Hilltop Park Ad Hoc Committee.

5. Find these actions are exempt from CEQA per Section 15061(b)(3) of the CEQA Guidelines.

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 20th day of May 2025, by the following vote:

AYES, COUNCIL MEMBERS:

NOES, COUNCIL MEMBERS:

ABSENT, COUNCIL MEMBERS:

ABSTAIN, COUNCIL MEMBERS:
_________________________
Bruce Delgado, Mayor

ATTEST:
_____________________________
Anita Sharp, Deputy City Clerk
3 DENISE DUFFY & ASSOCIATES, INC.

PLANNING AND ENVIRONMENTAL CONSULTING
Denise Duffy & Associates, Inc. | 947 Cass Street, Suite 5 | Monterey, CA 93940 | (831) 373 – 4341 | www.ddaplanning.com Apri
l 2, 2025
Guido F. P
ersicone, AICP
Community Development Director
City of Marina
211 Hillcrest Avenue
Marina, CA 93933
SUBJEC
T: Proposal for Year 1 Qualitative Maintenance Inspections and Recommendations and Quantitative Performance Monitoring by Grid Visual Cover Estimate Method Hilltop Park, Marina, CA
Revision 1
Dear Mr
. Persicone,
Denise Duffy & Associates, Inc. (DD&A) is pleased to submit our revised proposal to provide once monthly qualitative monitoring and maintenance recommendations and quantitative performance monitoring in April, July, and February per the methods requested by the Hilltop Park Ad Hoc Committee. This proposal covers these activities during Year 1 of the establishment period . We are grateful for the opportunity and look forward to continuing our work together.

Sincerely,
John Wandke

Senior Environmental Scientist
Denise Duffy & Associates, Inc.
[email protected]
(831) 277-7748

EXHIBIT A
4 Hilltop Park Year 1 Monitoring and Maintenance Recommendations (Rev 1) Proposal 2 SCOPE OF WORK
The native plant landscape areas at Hilltop Park in the City of Marina (City) are subject to a post-installation maintenance period. The City has requested monitoring support during Year 1 of the maintenance period to document the progress of the native and non- native plant growth and help guide and prioritize maintenance activities to be performed by the maintenance contractor. The Hilltop Park Ad Hoc Committee requested additional monitoring in their requested revisions to the Native Plant Landscape Maint enance Manual (Manual) prepared by DD&A. The following scope of work includes; Task 1) Year 1 coordination with City staff, 12 qualitative maintenance inspections, up to 12 additional site visits with the maintenance contractor between spring 2025 and spring 2026; and Task 2) Year 1 quantitative performance monitoring (April, July 2025, February 2026) using the grid visual cover estimate method described in the Manual.

Task 1 – Year 1 Maintenance Inspections and Maintenance Recommendations DD&A will visit Hilltop Park once a month during Year 1 of the maintenance period for a total of 12 visits.

During each visit, DD&A will qualitatively assess site conditions to include a visual estimate of average native and non-native vegetation cover, average percent bare ground, and presence of priority weed species identified in the Native Plant Landscape Maintenance Manual (DD&A, 2024). Following each monthly monitoring inspection, DD&A will attend a follow -up meeting with the landscape contractor to p rovide recommendations and guidance on the priority maintenance tasks to be performed during that month.

Recommendations may include identification of priority weed species requiring control, locations, and methods of weed control; suggested adjustments to the irrigation schedule; and/or methods to address issues such as erosion. DD&A will coordinate with the City as needed and maintain a record of monitoring inspections and maintenance recommendations in a tabular format.

Assumptions: This task assumes that monthly monitoring inspections will be qualitative in nature. Direct supervision of the landscape contractor is also excluded. This task includes 12 monitoring inspections and up to 12 follow-up maintenance site visits.

Task 2 – Year 1 Quantitative Performance Monitoring (April, July, February) – Grid Visual Cover Estimate
During the months of April and July 2025 and February 2026, DD&A will perform performance monitoring of Areas 1 and 2 using the grid visual cover estimate method requested by the Ad Hoc Committee and described in the Manual. This method consists of visuall y estimating percent non-native and native plant cover within approximately 28, 100’ x 100’ grid cells to the nearest 5%. After completing the field monitoring, DD&A will prepare and submit to the City a graphic that depicts the results and provides a mean cover value for non-native and native plant cover within Areas 1 and 2.

Assumptions: This task includes three monitoring events. This task also excludes follow -up or repeated monitoring of any kind, including but not limited to more rigorous sampling of point or line intercept transects, and/or additional meetings or coordination with the City or others. DD&A is available to perform these services, but an add-on to the contract would be necessary.

EXHIBIT A
5 Hilltop Park Year 1 Monitoring and Maintenance Recommendations (Rev 1) Proposal 3 BUDGET
The project will be billed on a time-and-materials basis by task with a not-to-exceed amount detailed in the attached budget.

ASSUMPTIONS
The budget is based on completing only the tasks identified above and does not include services including but not limited to attendance of public meetings, additional site visits, land surveying or other engineering services; preparation of design drawings or irrigation plans; acquisition of permits or payment of permit fees; detailed surveys or mapping of plants and/or habitat; surveys for special status species; or implementation of landscape maintenance recommendations. Refer to additional task-specific assumptions above. DD&A is available to perform these services, but an add-on to the contract would be necessary.

SCHEDULE
DD&A is available to perform this work immediately after the attached authorization to proceed is signed by an authorized representative and all project information has been received. This proposal assumes a period of performance between spring 2025 and spring 2026.

EXHIBIT A
6 Senior Project
Manager
Senior
Environmental
Scientist
Administrative
DD&A Costs
by Task
Hourly Rate $232.00 $181.00 $101.00
Task 1 Year 1 Monthly Qualitative Maintenance Inspections & Recommendations 2 80 2 15,146.00$
Task 2 Year 1 Quantitative Performance Monitoring (April, July, February) - Grid Visual Cover Estimate Method 2 40 2 7,906.00$
2 80 2
464.00$ 14,480.00$ 202.00$ 23,052.00$
Estimated Expenses
Mileage, supplies, GIS, and phone $600
TOTAL ESTIMATED COST 23,652.00$
Total Hours by Staff
Subtotal for DD&A Labor
Hilltop Park Year 1 Monitoring Budget
Staff

EXHIBIT A
7 Hilltop Park Year 1 Monitoring and Maintenance Recommendations (Rev 1) Proposal 4 AUTHORIZATION TO PROCEED
◊◊◊

Note: If the scope and fee described in the Denise Duffy & Associates, Inc. attached proposal are acceptable, please sign and return a copy of this authorization form for our files. The signature below also serves as acceptance of Denise Duffy & Associates, Inc. Standard Terms and Conditions, attached. Thank you.

Project Name: Hilltop Park Landscape Maintenance Recommendations

Accepted by (signature): Dated:

Print Name:

Title:

On Behalf of:

Mailing Address:

Phone:

Fee/Scope Confirmation: Year 1 M aintenance Inspections, Maintenance Recommendations, Quantitative Performance Monitoring (April, July, February)
Total: $23,652

Existing Contract Date, if applicable: On-call contract

If invoice should be sent to a different person or location, please complete below:

Mailing Address:_______________________________________________________

Attention:_____________________________________________________________

Return to: Denise Duffy & Associates, Inc.
947 Cass Street, Suite 5
Monterey, CA 93940

Or email: [email protected]

EXHIBIT A
8 Hilltop Park Year 1 Monitoring and Maintenance Recommendations (Rev 1) Proposal 5 DENISE DUFFY & ASSOCIATES, Inc.

STANDARD TERMS AND CONDITIONS

Invoices Denise Duffy & Associates, Inc. will submit progress invoices to Client at least as frequently as monthly and a final bill upon completion of services. Each invoice is due on presentation and is past due thirty (30) days from invoice date. Client agrees to pay a finance charge equal to 1.5% on undisputed past - due accounts.

Workers'
Compensation
Insurance
Denise Duffy & Associates, Inc is protected by Worker's Compensation Insurance as required by applicable state law. Proof of insurance will be provided to Client upon request.

General Liability
Insurance and
Limitation
Denise Duffy & Associates, Inc. is covered by, and agrees to maintain, general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions, with limits as specified below. Certificates of insurance shall be provided to Client upon request. Denise Duffy & Associates, Inc. shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance as noted below. Denise Duffy & Associates, Inc. shall not be responsible for any loss, damage or liability arising from any act or omission by Client, its agents, staff; other consultants, independent contractors, third parties or others working on the project that have not been hired by Denise Duffy & Associates, Inc. and over which Denise Duffy & Associates, Inc. has no supervision or control.

COVERAGES LIMITS OF LIABILITY
General Liability $1,000,000 each Occurrence
(Including Bodily Injury,
Property Damage and
Contractual Liability) $2,000,000 Aggregate

Automobile Liability $1,000,000 each Occurrence
(Including Bodily
Injury and Property
Damage)

Professional Liability $1,000,000 each Occurrence
$1,000,000 Aggregate
Termination This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure of performance by the other party or if the Client suspends the work for more than three months. In the event of termination, Denise Duffy & Associates, Inc. shall be paid for the services performed prior to the termination notice date plus reasonable termination expenses, including the cost of completing analysis, records and reports necessary to document job status at the time of termination.

Fees Denise Duffy & Associates, Inc. agrees to provide services covered by this Agreement on a time and material basis.

If the project requirements expand beyond the scope of services covered by this Agreement, an additional Service Agreement or a written addendum to this Agreement shall be entered into to cover the revised scope and fee. Should Client authorize a revision in the scope of services without a revision to this agreement, Denise Duffy & Associates, Inc. shall be compensated for the services actually performed.

EXHIBIT A
9 Hilltop Park Year 1 Monitoring and Maintenance Recommendations (Rev 1) Proposal 6 Notices Communications from the Client shall be to Denise Duffy & Associates, Inc. designated Project Manager or to the Denise Duffy & Associates, Inc.

Principal-in-Charge of the project. Verbal communications shall be confirmed in writing.

Disputes If a dispute arises regarding the performance of the services covered by this Agreement, and legal or other costs are incurred, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time at current billing rates, court costs, attorney's fees, and other claim-related expenses.

Indemnification Client and Denise Duffy & Associates, Inc. each agrees to indemnify and hold harmless the other (Indemnitor and Indemnitee), and their respective officers, directors, partners, authorized agents and employees from and against any damages, losses, liabili
ties, judgments, settlements, expenses, and costs
(including reasonable and necessary attorneys' fees, costs and expenses), arising out of the death or bodily injury to any person or destruction or damage to any property, to the extent caused by the Indemnitor’s negligent acts, errors or omissions, or willful misconduct in the performance of services under this Agreement and anyone for whom the Indemnitor is legally liable.

Indemnitor shall only be required to reimburse Indemnitee for its reasonable defense fees and costs, including reasonable attorney’s fees, costs and expenses, in direct proportion to Indemnitor’s negligence on a percentage basis as ultimately determined by a court of competent jurisdiction and further, only to the extent such fees and costs were directly attributable to Indemnitee’s defense of a suit based on Indemnitor’s actual negligence.

The Indemnitor is not obligated to indemnify the Indemnitee for the Indemnitee's own negligence or willful misconduct
Entire Agreement These General Conditions shall be used in combination with a Service Agreement, a proposal, or a contract. These combined documents shall be the entire Agreement and shall supersede any other agreement between Client and Denise Duffy & Associates, Inc. relating to the subject matter. In case of conflict or inconsistency between these General Conditions and any other contract documents, the stricter provisions shall control.

EXHIBIT A
10 May 16, 2025 Agenda Item: 10g(5)

Honorable Mayor and Members City Council Meeting
Of the Marina City Council of May 20, 2025

CITY COUNCIL TO CONSIDER ADOPTING RESOLUTION NO. 2025 - __ CONSENTING TO SUBLEASE AGREEMENT BETWEEN LIGHT &

MOTION INDUSTRIES AND SIMON BULL, AN INDIVIDUAL D/B/A

SIMON BULL STUDIO PURSUANT TO A LEASE AGREEMENT
DATED MARCH 25 TH 2013 BETWEEN THE CITY OF MARINA AND

LIGHT AND MOTION, AND AUTHORIZING CITY MANAGER TO

EXECUTE THE CONSENT TO SUBLEASE SUBJECT TO REVIEW
AND APPROVAL BY THE CITY ATTORNEY.

RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2025-:

1. Consenting to a sublease between Light & Motion Industries and Simon Bull, an individual, d/b/a Simon Bull Studio, of a portion of the space leased by Light & Motion Industries pursuant to a lease agreement between Light & Motion Industries and the City of Marina dated March 25, 2013 as amended;

2. Authorizing the City Manager to execute the consent to sublease subject to review and approval by the City Attorney; and

3. Finding this action is exempt from environmental review pursuant to Sections 15301 and 15061(b)(3) of the CEQA Guidelines.

BACKGROUND
On or about March 25, 2013, the City entered into a lease agreement with Light & Motion Industries for 27,119 square feet of space (“Leased Premises”) located at 711 Neeson Road at the Marina Airport and commonly known as Building 535 (“Lease”). The Lease was subsequently amended on November 5, 2013 (“First Amendment”) and then again on September 20, 2017 (“Second Amendment”). The First Amendment clarified certain matters governing the course of construction of improvements to the premises. The Second Amendment allowed Light & Motion to pledge the leasehold estate to obtain financing for certain of the improvements. The initial term of the Lease ends on April 30, 2034 . The Lease is attached as EXHIBIT A.

The Lease also contains two separate and successive 5 -year options that if exercised would allow extension of the Lease for a total of 10 years beyond the initial term but only on the condition that the tenant, Light & Motion, occupies the majority of the square footage of Building 535. Rent under the Lease is currently approximately $13,8301 and is scheduled to increase to approximately $16,271 by the end of the initial term. The Lease does not allow Light & Motion to sublease the leased premises, in whole or in part, without the prior written consent of the City, which consent cannot be unreasonably withheld or delayed.

ANALYSIS

1 Section 4.01 of the Lease provides that the rent shall be charged at $0.40 per square foot for a total rent of $10,847.60 based on 27,119 square feet of space the first year of the initial term, and shall be increased by $0.01 (one cent) per square foot for each year thereafter.
1 On or about April 29, 2025, tenant, Light & Motion, presented a signed sublease dated April 26, 2025 with a term beginning on June 1, 2025 and ending on April 30, 2034 for a sublease of 15,500 square feet of the Leased Premises (“Sublease”). The Sublease has base rent beginning at $12,000 per month for the second month and ending at $19,000 per month for the final month of the Sublease term. The Sublease is attached as EXHIBIT B.

The Sublease incorporates all the terms of the Lease, except for those provisions that address: the option to extend (and corresponding rent under such options ); reimbursement to Light & Motion for certain tenant improvements; performance deposit by Light & Motion; broker commission for original lease ; financing of improvements by Light & Motion; improvements by City; and any pledging of tenant improvements by Light & Motion. Except as excluded, the sublessee, Simon Bull, assumes and agrees to perform Light & Motion’s obligations under the Lease for the Sublease premises . Additionally, Sublessee’s use of the portion of the Leased Premises is similar to the use by Light & Motion: offices, light manufacturing, and storage of tenant’s products and equipment.

Simon Bull Studio has three art galleries located in Carmel, St. Helena, and Aspen, Colorado. They will be relocating their headquarters and production studio to th e 711 Neeson Road building at the Airport in Marina. They currently employ 16 full -time employees. The attached link is an introduction by Simon Bull.

https://www.dropbox.com/scl/fi/o7cjyiqku1cexmqzn59ig/Presentation-to-the-City-of- Marina-by-Simon-Bull-
Studios.MOV?rlkey=jk1kcsv8hksoedkd2wk9timm1&st=eaxzi7x6&dl=0

Light & Motion for the most part has shut down their operations at the Airport. They are up-to-date on their lease payment of $13,830 per month , and the Sublease with Simon Bull Studio will assist them in staying current on their current lease obligation.

Based on the City staff’s review of the Sublease and the materials re viewed regarding the sublessee’s business, consent to the Sublease is recommended.

FISCAL IMPACT
There is no fiscal impact. The City will continue to receive the rent as required under the Lease.

ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to the following: CEQA Guidelines Section 15301 – The project involves the approval of a sublease for the continued use of an existing facility with no expansion of use beyond that previously authorized. The sublease does not involve any new construction, modification, or physical alteration of the property and constitutes a negligible or no expansion of the existing use; CEQA Guidelines Section 1 5061(b)(3) – Common Sense Exemption: Additionally, the activity is exempt under the common sense exemption, as it can be understood with certainty that there is no possibility the proposed sublease will have a significant effect on the environment. The proposed sublease involves no physical changes to the property and no change in the type or intensity of use.

Therefore, no further environmental review is required.

CONCLUSION
2 This request is submitted for City Council consideration.

Respectfully submitted,

_____________________________
Layne Long
City Manager
City of Marina

3 RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA CITY

CONSENTING TO SUBLEASE AGREEMENT BETWEEN LIGHT & MOTION

INDUSTRIES AND SIMON BULL, AN INDIVIDUAL D/B/A SIMON BULL STUDIO PURSUANT TO A LEASE AGREEMENT DATED MARCH 25TH 2013 BETWEEN THE

CITY OF MARINA AND LIGHT AND MOTION, AND AUTHORIZING CITY MANAGER

TO EXECUTE THE CONSENT TO SUBLEASE SUBJECT TO REVIEW AND APPROVAL BY THE CITY ATTORNEY.

WHEREAS, on or about March 25, 2013, the City entered into a lease agreement with Light & Motion Industries for 27,119 square feet of space (“Leased Premises”) located at 711 Neeson Road at the Marina Airport and commonly known as Building 535 (“Lease”).

WHEREAS, the Lease was subsequently amended on November 5, 2013 (“First Amendment”) and then again on September 20, 2017 (“Second Amendment”). The First Amendment clarified certain matters governing the course of construction of improvements to the premises. The Second Amendment allowed Light & Motion to pledge the leasehold estate to obtain financing for certain of the improvements.

WHEREAS, the initial term of the Lease ends on April 30, 2034.

WHEREAS, the Lease does not allow Light & Motion to sublease the leased premises, in whole or in part, without the prior written consent of the City, which consent cannot be unreasonably withheld or delayed.

WHEREAS, on or about April 29, 2025, tenant, Light & Motion, presented a signed sublease dated April 26, 2025 with a term beginning on June 1, 2025 and ending on April 30, 2034 for a sublease of 15,500 square feet of the Leased Premises (“Sublease”).

WHEREAS, the Sublease has base rent beginning at $12,000 per month for the second month of the Sublease term and ending at $19,000 per month for the final month of the such term.

WHEREAS, the Sublease incorporates all the terms of the Lease, except for those provisions that address: the option to extend (and corresponding rent under such options); reimbursement to Light & Motion for certain tenant improvements; performance deposit by Light & Motion; broker commission for original lease; financing of improvements by Light & Motion; improvements by City; and any pledging of tenant improvements by Light & Motion.

WHEREAS, except as excluded, the sublessee, Simon Bull, assumes and agrees to perform Light & Motion’s obligations under the Lease for Sublease premises.

WHEREAS, Sublessee’s use of the portion of the Leased Premises is similar to the use by Light & Motion: offices, light manufacturing, and storage of tenant’s products and equipment.

WHEREAS, Simon Bull Studio will be relocating their headquarters and production studio to the 711 Neeson Road building at the Airport in Marina. They currently employ 16 full -time employees.

WHEREAS, Light & Motion is up-to-date on their lease payment of $13,830 per month and the Sublease with Simon Bull Studio will assist them in staying current on their current lease obligation.
4 Resolution No. 2025-
Page Two

WHEREAS, b ased on the City staff’s review of the Sublease and the materials provided regarding the sublessee’s business, consent to the Sublease is recommended.

NOW THEREFORE BE IS RESOLVED that the City Council of the City of Marina does hereby incorporate the recitals as if fully set forth herein in their entirety and:

WHEREAS, Simon Bull Studio has three art galleries located in Carmel, St. Helena, and Aspen, Colorado.

1. Consents to a sublease between Light & Motion Industries and Simon Bull, an individual, d/b/a Simon Bull Studio, of a portion of the space leased by Light & Motion Industries pursuant to a lease agreement between Light & Motion Industries and the City of Marina dated March 25, 2013 as amended;

2. Authorizes the City Manager to execute the consent to sublease subject to review and approval by the City Attorney; and

3. Finds this action is exempt from environmental review pursuant to Sections 15301 and 15061(b)(3) of the CEQA Guidelines..

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 20h day of May 2025, by the following vote:

AYES, COUNCIL MEMBERS:

NOES, COUNCIL MEMBERS:

ABSENT, COUNCIL MEMBERS:

ABSTAIN, COUNCIL MEMBERS:

___________________________
Bruce Delgado, Mayor

ATTEST:

_____________________________
Anita Sharp, Deputy City Clerk
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May 14, 2025 Item No. 10i(1)

Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025

RECOMMENDATION TO CONSIDER ADOPTING RESOLUTION NO.
2025-, APPROVING PHASES 1 AND 2 FINAL MAP FOR THE MARINA

STATION DEVELOPMENT PROJECT SUBDIVISION, AND

AUTHORIZING THE CITY CLERK TO CERTIFY THE FINAL MAP ON

BEHALF OF THE CITY SUBJECT TO FINAL REVIEW AND

APPROVAL BY THE CITY ATTORNEY

RECOMMENDATION:

It is recommended that the City Council:

1. Consider adopting Resolution No. 2025 -, approving the Phases 1 and 2 Final Map for Marina Station Development Project Subdivision (“EXHIBIT A”), and;

2. Consider authorizing the City Clerk to certify the Final Map on behalf of the City subject to final review and approval by the City Attorney.

BACKGROUND:

At the regular meeting of March 4, 200 8, the City Council adopted Resolution No. 200 8-45, approving the Vesting Tentative Map for the Marina Station Development Project Subdivision , located at northern property boundary of the City . The Vesting Tentative Map consisted of 887 residential lots, including 1,360 residential units constructed over 8 separate phases.

At the regular meeting of March 4 , 200 8, the City Council adopted Resolution 200 8-41, approving and certifying the Marina Station Specific Plan Environmental Impact Report. As part of the Certification of the Final Environmental Impact Report (“FEIR”), the City adopted certain mitigation measures to reduce significant environmental impacts identified in the FEIR and adopted a Mitigation Monitoring and Reporting Program (“MMRP”). The mitigation measures addressed a variety of issues including traffic impacts and measures to address the biological impacts of the Marina Station Project.

ANALYSIS:

The developers have submitted the Phase s 1 and 2 subdivision map (“EXHIBIT A”) to the City for review and approval. Improvement plans have also been submitted to the City for review and approval (“ EXHIBIT B”- Cover Sheet Only). After review, staff has determined that the conditions of approval have been met for the Final Map and Improvement Plans for Phases 1 and 2 with the exception of a Public Improvement Agreement.

The Developer has also submitted a Public Improvement Agreement for Council consideration and will provide labor and materials and faithful performance bonds required for the recordation of the Phase s 1 and 2 Final Map. The Public Improvement Agreement will be discussed during this meeting and is a Vesting Tentative Map condition of Final Map approval and that it be accepted prior to Final Map a pproval. It has been determined that all other Vesting Tentative Map Conditions of Approval have been met.

The Phases 1 and 2 final map and improvement plans are for 240 residential units in the Marina Station Project. The P hases 1 a nd 2 final map and improvement plans include the spe cific neighborhood improvements suc h as parks and open space that support 240 residential units including
79 below market rate (BMR) single family residential units.

All required future phase d final m a ps must meet all the appropriate conditions of approval a nd will be presented to City Council for consideration at a future date.

FISCAL IMPACT:

Should the City Council approve thi s request, the Developer ha s provided payment to cover the costs associa
ted with the production, review, and recording of the F inal Map.

ENVIRONMENTAL REVIEW:

On March 4, 2008, the City C ouncil of the City of Marina certifie d the fina l environmental impact report for the Marina Station Project (SCH No. 2005061056). The FEIR serve d as the e
nvironmental review for the Development and the Project Approvals and e ntitle ments. Section 15162 of the CEQA Gui delines states that if an FEIR or ne gative declarati on has be e n adopted for a
project, no subsequent FEIR is to be prepared unless there have been subst antial changes to the project, substantial changes with respect to the circumstances under which the proje ct is undertaken or new information of subst antial importance shows that the projec t would have signific
ant effects not discussed in the FEIR.

CONCLUSION:

This request is submitted for City Council consideration and possible action.

Respectfully submitted,
__________________________
Edrie De Los Santos P.E.

Engineering Division
City of Marina
REVIEWED/CONCUR:
__________________________
Ismael Hernandez
Public Works Director
City of Marina
_____________________________
Layne P. Long
Cit
y Manager
City of Marina
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY OF MARINA APPROVING THE PHASES 1 AND 2 FINAL MAP FOR THE MARINA STATION DEVELOPMENT

PROJECT SUBDIVISION, AND AUTHORIZING THE CITY CLERK TO

CERTIFY THE FINAL MAP ON BEHALF OF THE CITY SUBJECT TO

FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY

WHEREAS, At the regular meeting of March 4, 2008, the City Council adopted Resolution No. 2008-45, approving the Vesting Tentative Map for the Marina Station Development Project Subdivision, located at northern property boundary of the City., and;

WHEREAS, At the regular meeting of March 4, 2008, the City Council adopted Resolution 2008-41, approving and c ertifying the Marina Station Specific Plan Environmental Impact Report and;

WHEREAS, the developers have submitted the Phases 1 and 2 subdivision map (“EXHIBIT A”) to the City for review and approval. Improvement plans have also been submitted to the City for review and approval (“EXHIBIT B”- Cover Sheet Only). After review, staff has determined that the conditions of approval have been met for the Final Map and Improvement Plans for Phases 1 and 2 with the exception of a Public Improvement Agreement, and;

WHEREAS, the Developer has also submitted a Public Improvement Agreement for Council consideration and will provide labor and materials and faithful performance bonds required for the recordation of the Phases 1 and 2 Final Map. The Public Improvement Agreement will be discussed during this meeting and is a Vesting Tentative Map condition of Final Map approval and that it be accepted prior to Final Map approval. It has been determined that all other Vesting Tentative Map Conditions of Approval have been met, and;

WHEREAS, the Phases 1 and 2 final map and improvement plans are for 240 residential units in the Marina Station Project. The Phases 1 and 2 final map and improvement plans include the specific neighborhood improvements such as parks and open space that support 240 residential units including 79 below market rate (BMR) single family residential units, and;

WHEREAS, all required future phased final maps must meet all the appropriate conditions of approval and will be presented to City Council for consideration at a future date, and;

WHEREAS, should the City Council approve this request, the Developer has provided payment to cover the costs associated with the production, review, and recording of the Final Map.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Marina that:

1. Approve the Phase s 1 and 2 Final Map for Marina Station Development Project Subdivision (“EXHIBIT A”), and;

2. Authorize the City Clerk to certify the Final Map on behalf of the City subject to final review and approval by the City Attorney.

Resolution No. 2025-
Page Two

PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 20th day of May 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

_____________________________
Bruce Delgado, Mayor
ATTEST:

___________________________
Anita Sharp, Deputy City Clerk

CAL I FORNI A
1 PRESTON
PARK
HWY 1
2nd AVE

IMJIN PKWY

RESERVATION ROAD

BLANCO RD

MARINA MUNICIPAL

AIRPORT

DEL MONTE BLVD

SALINAS
RIVER
MARINA
PHASE 1 & 2

M O N T E R E Y B A Y
IMJIN
PKWY

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

VICINITY MAP
SCALE: 1" = 4000'

OWNER'S STATEMENT

OWNER'S ACKNOWLEDGEMENT

DEDICATION CERTIFICATE
·
·
·
·
·
·
·
’
’

COUNTY RECORDER'S STATEMENT

OWNER'S STATEMENT- CONTINUED
’

EXHIBIT A

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

CITY CLERK'S STATEMENT

PLANNING COMMISSION STATEMENT

SIGNATURE OMISSIONS SURVEYOR'S STATEMENT

SOILS REPORT STATEMENT

CITY ENGINEER'S STATEMENT

CITY SURVEYOR'S STATEMENTBENEFICIARY'S STATEMENT

BENEFICIARY'S ACKNOWLEDGEMENT

COSKY DR

MICHAEL DR

DEL MONTE BOULEVARD

SEAN CT

MICHELLE CT

SELLS CT

HARBEN CIR
McCULLOCH CIR

MICHAEL DR

DE FOREST ROAD

VILLA CIR

MELANIE RD
YOUNG
CIR

BEACH RD

CRESCENT AVE

ESTRELLA DE MAR WY

QUEBRADADEL MAR RD
MARINA

GREEN DR TAMC

PARCEL A

SEE DETAIL A

BASIS OF BEARINGS

UNINCORPORATED MONTEREY COUNTY

CITY OF MARINA

LINE & CURVE DATA LINE & CURVE DATA
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
LEGEND

DETAIL A

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

COSKY DR

MICHAEL DR

DEL MONTE BOULEVARD

SEAN CT

MICHELLE CT

SELLS CT

HARBEN CIR
McCULLOCH CIR

MICHAEL DR

DE FOREST ROAD

VILLA CIR

MELANIE RD
YOUNG
CIR

BEACH RD

CRESCENT AVE

ESTRELLA DE MAR WY

QUEBRADADEL MAR RD
TAMC
240
226
227
228
229 225233232
231
230
237 236 235 234
239 238
203
199200201202
193
198
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207
204205206
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197 186
192 181
187
178
177
190
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179
188 185
183
182
184189
180
142
143
144
145
141
140
139
138
MU-2.3
156
155
TH-2.3
163
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165
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162
158
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160
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169
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172
176
170
P-5
175
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174
26 27
28 44
88 87
86 31
30 67
15 14
13 94
97 98
99 100
MU-2.1
96 TH-2.2
8990
59 1
17 16
78 77 76 75
79 48
47 46
45 23
24 25
56 55 54 53 52 51
58 50
57 OS-4
OS-1
68 P-7
95 P-6
115114113
81 82 83
103105104106107108109110
111112
TH-2.1
OS-3
6 718
33 32
84 85
60 135
134
137
136
74102
80 101
11 12
38 29
49 OS-2
63 64 65 66
61 62
69 73 72 71 70
8 10
9 39
1920
21 22
3 4
5 2
93 91
131
130
129
133
132
40 41
42 43 34
35 36
37 92OS-3
OS-6
OS-7
OS-8
OS-9
OS-5

MARINA VISTA LANE

HIGHLANDS DRIVE

SANTA LUCIA LANE

LAGUNA SECA LANE

CANNERY LANE

SECO DRIVE

CANNERY DRIVE

STEINBECK DRIVE

MARINA STATION DRIVE

TULE DRIVE

CRESCENT AVENUE

CORTNEY LANE

RANDALL DRIVE

HARVEST DRIVE

ROWAN LANE

HUNTER LANE

ALIENE DRIVE

SECO DRIVE SANTA LUCIA LANE
MU-2.2
S-2.1
S-2.2
S-2.3
E
I N
E
S
O N
W
E
N
IT
H
S
G
R

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SHEET INDEX
SCALE 1" = 250'
LEGEND

MARINA VISTA LANE
PARCEL OS-9
PARCEL OS-8
PARCEL OS-9

MARINA VISTA LANE
SEE SHEET 6

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SEE BELOW
E
I N
E
S
O N
W
E
N
IT
H
S
G
R

SEE ABOVE

LEGEND NOTES

HIGHLANDS DRIVE
PARCEL OS-8
PARCEL
OS-9

MICHAEL DRIVE
PARCEL OS-7 PARCEL OS-8
240
203
204

HIGHLANDS DRIVE

MICHAELDRIVE

SANTA LUCIA
LANE

LINE & CURVE DATA
SEE SHEET 7

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
SEE SHEET 5

SEE ABOVE
E
I
N
E S
O
N
WE
N
I TH
S
G
R

SEE BELOW

LEGEND NOTES
SEE SHEET 7
PARCEL OS-7
240 239 238 237 236 235 234
206
194
203
199
201202
207
198
197
195
196
193
204 205
PARCEL P-5
173
187
172
192
189
190
191
188
233

HIGHLANDS DRIVE

SECO DRIVE
PARCEL OS-6

SANTA LUCIA LANE
200

LAGUNA SECA LANE

MICHAEL
DRIVE
SEE SHEET 10
SEE SHEET 8

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
SEE SHEET 6
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A
A

LAGUNA SECA LANE

SANTA LUCIA LANE

CANNERY DRIVE

STEINBECK
DRIVE
234
142
143
144
139
138
145
172
161
141
140
162
233
179
186
187
178
177
192
180181
226227228229
225
232
231 230
184
189
190
191
188
185
183
182
194
197
195
196
193
173
PARCEL TH-2.2

CURVE TABLE
SEE SHEET 7

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
SEE SHEET 11
SEE SHEET 9
SEE SHEET 10
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A
A

SANTA LUCIA LANE

CANNERY DRIVE

MARINA STATION DRIVE
PARCEL TH-2.2 OS-4
PARCEL OS-3
PARCEL MU-2.3
S-2.3
142
143
144
139
138
145
141
140
137
136
S-2.1
PARCEL
MU-2.1
PARCEL
TH-2.1

MARINA STATION DRIVE
PARCEL MU-2.2
S-2.2
SEE SHEET 11
SEE SHEET 8

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SEE SHEET
12 E
I N
E
S
O N
W
E
N
IT
H
S
G
R
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A A
A
PARCEL OS-6
173
175
174 171
172
176
170
186
187197
163
164
165
166
167
162
PARCEL P-5
199200201202
198
PARCEL OS-5

STEINBECK DRIVE

LAGUNA SECA LANE

SECO DRIVE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
SEE SHEET 7 SEE SHEET 8

SEE SHEET
11 SEE SHEET
11 LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A
A

STEINBECK DRIVE

CANNERY LANE

CANNERY DRIVE
131
130
129
133
132
156
155
137
136
158
157
161
160
159
135
134
169
163
164
165
166
167
168
162
PARCEL TH-2.3
PARCEL OS-5
OS-2
P-6
S-2.1
PARCEL
OS-3
S-2.3
MARINA STATION DRIVEPARCEL MU-2.3
138

LAGUNA SECA LANE

MARINA STATION DRIVE

CORTNEY LN

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
SEE SHEET 15SEE SHEET 9SEE SHEET 8
SEE SHEET 10
NOTES
NOTE: SEE LEGEND, SHEET 5.

A PUBLIC SERVICES

EASEMENT
SCALE 1" = 10'
A

PUBLIC SERVICES EASEMENT B
SCALE 1" = 10'
B
A
A
B
PARCEL MU-2.1
PARCEL TH-2.1
93 91
94 97
98 99
100
96 101
90 115 114 113 112
95 92
PARCEL S-2.1
PARCEL P-7
88 87
86 89
111
85 PARCEL
OS-3
PARCEL
OS-4

MARINA STATION DRIVE
PARCEL P-6

SANTA LUCIA LANE

ALIENE DRIVE

CORTNEY LANE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SEE SHEET
13 SEE SHEET
11 SEE SHEET
9 SEE SHEET
15 LEGEND
NOTES
B
A
A
E
I N
E
S
O N
W
E
N
IT
H
S
G
R

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A

PUBLIC SERVICES EASEMENT B
SCALE 1" = 10'
B

TULE DRIVE

CORTNEY LANE
88 87
86 102
80 78 77 76 7579
89 81 82 83
103105 104106107108109110111
84 85

SANTA LUCIA LANE
93 91
94 90
92 PARCEL P-7
112

CRESCENT
AVE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

CRESCENT AVENUE
E
I N
E
S
O N
W
E
N
IT
H
S
G
R

SEE SHEET
14 SEE SHEET 12
SEE SHEET 15
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A
A
A
SANTA
LUCIA
LANE

CRESCENT
AVE

DETAIL B
SCALE 1" = 10'

CORTNEY
LANE

DETAIL A
SCALE 1" = 10'
67 49
59 60 63 64 65 6661 62
56 55 54 53 52 5158 5057
74 6973 72 71 70 68102
75 84

CRESCENT AVENUE

SANTA LUCIA LANE

CORTNEY LANE

HARVEST DRIVE
PARCEL OS-1

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
E
I N
E
S
O N
W
E N
IT
H
S
G
R

SEE SHEET
13 SEE SHEET 16
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A A
A A
SANTA
LUCIA
LANE

CRESCENT
AVE

DETAIL A
SCALE 1" = 10'
PARCEL P-7

CORTNEY LANE

CRESCENT AVENUE
PARCEL P-6

MARINA STATION DRIVE

CORTNEY LANE

LINE TABLE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
E
I N
E
S
O N
W
E
N
IT
H
S
G
R

SEE BELOW

SEE ABOVE

SEE SHEET
12 SEE SHEET 13
SEE SHEET 16

SEE SHEET
11 SEE SHEET
12 LEGEND
NOTES

CORTNEY
LANE

CRESCENTAVENUE

DETAIL A
SCALE 1" = 10'

CRESCENT AVENUE

CORTNEY LANE

HARVEST DRIVE

HUNTER LANE
48 47
46 45
40 41
42 43 34
35 36
37 39
44 31
30 33 32
38 29
26 27 28 11
12 25
4959 56 55 54 53 52 5158 5057
75 PARCEL
P-7
PARCEL OS-1

LINE TABLE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA
E
I N
E
S
O N
W
E
N
IT
H
S
G
R
SEE SHEET 17 SEE SHEET 18
SEE SHEET 14
SEE SHEET 13
SEE SHEET 15
NOTES
LEGEND

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A A
PARCEL P-7
192021
22 26
27 28
18 23
24 25
8 10
9 39
6 7
11 38
48 CRESCENT AVENUE

HUNTER LANE

RANDALL DRIVE

ROWAN LANE
PARCEL OS-1

LINE TABLE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SEE SHEET
16 SEE SHEET
18 SEE SHEET 15
E
I
N
E
SO N
W
E N
IT
H
S
G
R
LEGEND
NOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A

RANDALL DRIVE
28 18
8 10
9 3
45 2
15 14
13 6
7 11
12 1
17 16

ROWAN LANE

HARVEST DRIVE
PARCEL
OS-1
39 38
29 HUNTER LANE

MARINA STATION
PHASE 1 & 2
TRACT NO.

WHITSON ENGINEERS
6 HARRIS COURT, MONTEREY CALIFORNIA

SEE SHEET
17 E
I
N
E
SO N
W
E N
IT
H
S
G
R

SEE SHEET
16 LEGENDNOTES

PUBLIC SERVICES EASEMENT A
SCALE 1" = 10'
A
A
A
A

EXHIBIT B
MST

HIGHLIGHTS
Board of Directors Meeting
May 12, 2025

RECOGNIZED MAY EMPLOYEE OF THE MONTH
The MST Board adopted Resolution 2025-22 recognizing Fred Simkins, Coach Operator, as the May 2025 Employee of the Month for his outstanding contribution to MST and the entire community.

APPOINTED MOBILITY ADVISORY COMMITTEE MEMBERS
The MST Board appointed Jorge Ruiz and Elizabeth Gandara to the Mobile Advisory Committee.

CANCELLED MST’S COVID WORKPLACE POLICY
The MST Board approved cancellation of MST’s COVID workplace policy effective immediately.

APPROVED NEW DEVELOPMENT CATEGORIES FOR 31-DAY GOPASS GROUP

DISCOUNTS
The MST Board approved new development categories for 31-day GoPass group discounts.

RECEIVED UPDATE ON THE SCIENCE ON WHEELS PROGRAM
The MST Board received an update on the Science on Wheels program from Isaura Arreguin, Development Director at the Salinas Community Science Workshop.

RECEIVED UPDATE ON THE STATUS OF MST VACANT BUDGETED POSTIONS The MST Board received an update on the status of vacant budgeted positions at the Monterey-Salinas Transit District, conducted a public hearing to receive Union comments on open positions within their bargaining units and no comments were received from the unit representatives.

AWARD CONTRACT FOR SECURITY GUARD FOOT PATROL AND MOBILE

PATROL SERVICES
The MST Board authorized the General Manager/CEO or their designee to enter into a three-year contract with Citiguard, Inc. for security guard foot patrol and mobile patrol services, with the option to extend for two (2) additional one (1) year terms, in an amount not to exceed $1,864,908, including option years.

Agenda Item: 10j(1)
May 20, 2025
1 RECEIVED UPDATE FOR THE 2026-2030 STRATEGIC PLANNING WORKSHOP The MST Board received an update and staff recommendations for the 2026 – 2030 Strategic Planning Workshop.

DOUBLE DECKER BUS DEMONSTRATION RIDE
The MST Board members were invited on a 15-minute ride around Upper/Lower Ragsdale Drive immediately following the meeting adjournment.

NEXT MST BOARD MEETING
The next regular MST Board meeting is scheduled for June 9, 2025. 2 May 12, 2025 Item No. 10j(2)

Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 20, 2025

Honorable Chairperson and Members Successor Agency Meeting of the Successor Agency to Marina Redevelopment Agency of May 20, 2025

Chair and Board Members of Corporation Meeting
Preston Park Sustainable Community Non-Profit Corporation of May 20, 2025

CITY COUNCIL OF THE CITY OF MARINA, SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY BOARD, AND PRESTON PARK SUSTAINABLE

COMMUNITY NPC BOARD TO RECEIVE INVESTMENT REPORTS FOR THE

CITY OF MARINA , CITY OF MARINA AS SUCCESSOR AGENCY TO THE

MARINA REDEVELOPMENT AGENCY , AND PRESTON PARK

SUSTAINABLE COMMUNITY NON -PROFIT CORPORATION AND ABRAMS B NON-PROFIT CORPORATION FOR THE QUARTER ENDED MARCH 2025

REQUEST:

It is requested that the City Council and Boards:

1. Consider receiving Investment Reports for the City of Marina , City of Marina as Successor Agency to the Marina Redevelopment Agency , and Preston Park Sustainable Community Non-Profit Corporation (PPSC -NPC) and Abrams B Non -Profit Corporation for the quarter ended March 31, 2025.

BACKGROUND:

Cash Management

At the end of the third quarter, the City’s aggregate cash and investments were $168.6 million.

This represents a decrease of $8.4 million when compared to the prior quarter . This variance can be attributed to more than $ 5.5 million in construction and capital outlay payments , as well as routine operating patterns.

The City’s fiduciary funds, which consist of the Successor Agency to the Marina Redevelopment Agency and the Fort Ord Reuse Authority (FORA) bond reserve account, were $7.1 million and $2.4 million, respectively. The $593,000 increase primarily reflects the receipt of property tax revenues, net of debt service payments.

The combined Preston and Abrams cash and investment balances were $1 8.0 million. T he quarterly increase of approximately $ 650,000 reflects on-going revenues and timing differences associated with expenditure.

Consistent with the City’s investment strategy of capital preservation, the City has continued to maintain significant cash with the Local Agency Investment Fund (LAIF), US Treasury Bills, US Agency Bonds.

1 An overview of City investments is presented below, with detailed information included in the attached reports.

Table I: Cash and Investments

Summary of Cash and Investments
Amounts in Millions
Quarter Ended March 31, 2025
City Yield Amount Yield Amount Yield Amount
Cash 0.00% 17.93 0.00% 1.68 0.00% (16.25) LAIF 4.48% 41.78 4.34% 60.49 -0.14% 18.71 US Treasury Bills 4.73% 96.24 4.38% 83.16 -0.35% (13.08) US Agency Bonds 4.50% 6.99 4.50% 9.00 0.00% 2.01 Municipal Bonds 4.24% 3.99 4.24% 4.04 0.00% 0.05 Restricted Money Market - Bond Proceeds/Reserves 4.01% 10.10 3.90% 10.27 -0.12% 0.16 Subtotal 177.03 168.63 (8.40)
Fiduciary
Cash 0.00% 0.17 0.00% 0.20 0.00% 0.03 LAIF 4.48% 2.44 4.34% 3.47 -0.14% 1.03 Restricted Money Market - Bond Proceeds/Reserves 4.03% 6.38 3.91% 5.92 -0.12% (0.47) Subtotal 8.99 9.58 0.59
Preston
Cash 1.99% 13.53 1.97% 14.06 -0.02% 0.53
Money Market 0.65% 0.25 0.65% 0.25 0.00% 0.00 Subtotal 13.78 14.31 0.53
Abrams
Cash 0.00% 0.35 0.00% 0.31 0.00% (0.04) Money Market 0.83% 3.22 0.83% 3.37 0.00% 0.16 Subtotal 3.57 3.69 0.12
Total Cash 203.37 196.21 (7.15)
Change
(Curr - Prev)December March

Interest Rate / Economy

The Federal Open Committee (FOMC) is the monetary policy making body of the Federal Reserve. Their goal is to achieve maximum employment , with a targeted 2 % inflation rate.

While the FOMC met twice during the calendar year, there were no changes made to the federal funds interest rate. The rates remained at a range between 4.25% and 4.50%. Although there is continuing economic uncertainty, the FOMC members speculate that interest rates could fall in calendar year 2025 to between 3.75% - 4.00%.

2 The following chart shows the treasury yield curve and its shift from March 2024 to March 2025, as well as the decrease in interest rates when compared to the prior quarter.

Chart 1 Treasury Yield Curve

0.0 1.0

2.0 3.0

4.0 5.0

6.0 1 Mo 2 Mo 3 Mo 4 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr
Yield
US Treasury, 03/31/2024 US Treasury, 06/30/2024 US Treasury, 09/30/2024 US Treasury, 12/31/2024 US Treasury, 03/31/2025
Investment Performance

The quarter ly LAIF interest rate was 4.34%, which represents a 0. 14% decrease from the previous quarter . Changes in LAIF rates typically follow or are in close alignment with the federal funds lending rate. A history of how LAIF closely tracks with the upper federal funds limit is provided in Chart II. The City’s investment portfolio includes US Treasuries and a US Agency Bond with maturity dates of one year or more. Their current combined market yield is close to 4.33%, which is relatively consistent with the LAIF rate. While the return rates fluctuate with economic conditions, Chart I shows that the six -month and one -year treasury bill had a yield of 4.31% and 4.23%, respectively at March 31, 202 5. The City’s Mid -Cycle budget amendment reflects a potential reduction in interest earnings.

Chart II: LAIF Compared to Federal Funds Upper Limit Interest Rates

Chart provided by Time Value Investments, with source data from the Federal Reserve and the California State Treasury, Presentation dated March 2025.
3 Portfolio Strategy

The prior fiscal year investment goal was to match or outperform LAIF. While LAIF and US Treasury Bills are becoming more in alignment, attention will be given to cash flow needs to determine if it is prudent to purchase approved investment s with terms of two to five years. This would allow the City to lock -in higher interest rates for a greater time horizon. This could be beneficial if there are continuing signs that interest rates will fall in calendar year 2025.

ANALYSIS:

The attached investment reports include the City of Marina's and the City of Marina as Successor Agency to the Marina Redevelopment Agency's and Preston & Abrams Non -Profit Corporation reports (“EXHIBIT A”). These include balances of City , Successor Agency and Preston Park / Abrams Park , and restricted FORA bond reserves that are held by financial institutions , as reported in their monthly statements.

FISCAL IMPACT:

There is no fiscal impact. This report is for informational purposes.

CONCLUSION:

This report is submitted for City Council consideration and possible action.

__________________________
Roger Sattoof
Financial Analyst
City of Marina

__________________________
Tori Hannah
Finance Director
City of Marina

REVIEWED/CONCUR:

____________________________
Layne P. Long
City Manager
City of Marina

4 EXHIBIT A-1
To: Honorable Mayor and City Council Members
From: Roger Sattoof, Financial Analyst
RE: Investment Report for City of Marina Funds
Quarter Ended March 31, 2025
Cash and Investment Summery:

Market Value
Cash 1,678,920$
Local Agency Investment Fund (LAIF) 60,490,318
US Treasury Bills 83,155,718
US Agency Bonds 8,998,191
Municipal Bonds 4,038,440
Restricted Money Market Account - Bond Proceeds or Bond Reserves 10,268,982 168,630,569$
Cash not earning interest 1,678,920$
Non earning cash as a percentage of total cash 1%
I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City of Marina's anticipated expenditure requirements for the next six (6) months. (California Government Code Section 53646)
Tori Hannah, Finance Director
Roger Sattoof, Financial Analyst
City of Marina

Page 1 of 3 ends

Marina City CouncilMay 20, 2025

Marina City Council
May 20, 2025